2019-20 Creative Lighting - Council 2019-08-06 Expense Up to $150KCity of La Quinta
CITY COUNCIL MEETING: August 6, 219
STAFF REPORT
AGENDA TITLE: AUTHORIZE CONTRACTING WITH CREATIVE LIGHTING &
ELECTRICAL, INC. FOR UP TO $150,000 OF ADDITIONAL WORK FOR FISCAL
YEAR 2019/20, WHEN CREATIVE LIGHTING & ELECTRICAL, INC. IS THE
QUALIFIED AND/OR LOWEST BID
RECOMMENDATION
Authorize contracting with Creative Lighting & Electrical, Inc. for up to
$150,000 of additional work during 2019/20 when Creative Lighting &
Electrical, Inc is the qualified and/or low bidder.
EXECUTIVE SUMMARY
•Per the purchasing policy, amounts paid to vendors/contractors over
$50,000 must be approved by Council.
•On May 21, 2019 Creative Lighting & Electrical, Inc. (Creative) was
awarded Project No 2018-31 Lighting and Landscape Assessment District
89-1 (L&L) Lighting Maintenance Services Contract. The Contract allows
for additional work.
•Staff requests authority to contract for up to $150,000 of additional work
should Creative submit a qualified and/or lowest bid.
FISCAL IMPACT
Up to $150,000 would be charged in increments, as needed, to the appropriate
budgeted account(s) should Creative be awarded any other bids in 2019/20.
BACKGROUND/ANALYSIS
Creative is contracted with the City for L&L lighting maintenance services in the
amount of $76,198. The purchasing policy requires Council approval for
purchases and/or contracts over $50,000.
Bids are solicited for electrical work that is outside the scope of services identified
for the L&L contract in accordance with the City’s purchasing policy. Creative
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provides quality work and frequently submits bids for a variety of services. Staff
requests authorization to contract with Creative for an additional $150,000 of
work should Creative be the qualified and/or low bidder during 2019/20. Doing
this would not circumvent the City’s purchasing policy in that Staff would
continue to solicit bids for each project. Instead, this authorization would allow
staff to select Creative for up to $150,000 of work should they be the lowest
responsible bidder. Creative performs a variety of electrical work and emergency
repairs and complies with prevailing wage requirements.
ALTERNATIVES
Staff could request approval from Council for future work awarded to Desert
Concepts on a per project basis, however, this approach may delay work
schedules.
Prepared by: Dianne Hansen, Interim Management Analyst
Approved by: Gil Villalpando, Acting Facilities Director
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