2019-12 Creative Lighting - Council Staff Report 2020-04-07CONSENT CALENDAR ITEM NO. 10
City of La Quinta
CITY COUNCIL MEETING: April 7, 2020
STAFF REPORT
AGENDA TITLE: APPROVE ELECTRIC VEHICLE CHARGING STATIONS
PROJECT BUDGET, AND RELATED CONTRACT AND CHANGE ORDERS WITH
CREATIVE LIGHTING & ELECTRICAL, INC TO INSTALL ELECTRIC VEHICLE
CHARGING STATIONS AND AMERICANS WITH DISABILITIES ACT RAMPS AT LA
QUINTA PARK AND THE NORTHEAST CORNER OF WASHINGTON STREET AND
HIGHWAY 111 (PROJECT NO. 2019-12)
RECOMMENDATION
Approve Electric Vehicle Charging Stations Project 2019-12 not to exceed total
budget amount of $68,780, and related Contract and Change Orders with
Creative Lighting & Electrical, Inc. to install electric vehicle charging stations
and Americans with Disabilities Act ramps at La Quinta Park and the northeast
corner of Washington Street and Highway 111; and authorize the City Manager
to execute the agreement.
EXECUTIVE SUMMAR`
• In February 2020, the City contracted with Creative Lighting & Electrical,
Inc. for the Electric Vehicle Charging Stations Project (Project) to install
electric vehicle charging stations and construct new American with
Disabilities Act (ADA) ramps at the northeast corner of Washington Street
and Highway 111 and in La Quinta Park.
• Additional scope of work identified during the construction of the Project
has increased the initially anticipated total Project costs, and requires
Council approval pursuant to the City's Purchasing Policy thresholds.
FISCAL IMPAC
The Project's initial contract amount and additional scope of work necessary to
complete the Project brings the total Project budget costs to $68,780 as
outlined below. The City received an MSRC grant in the amount of $51,780.
The City's required 25% match is $17,000 and allocated from AB 2766 Funds.
Total Budget
Original Contract Amount:
$46,053
Project Budget:
$68,780
Final Contract Amount:
($46,053)
This Contract Change Order No. 1:
($5,500)
This Contract Change Order No. 2:
($3,200)
Inspection, Survey, Plans, & Other Construction Costs:
($5,881)
Total Remaining Budget:
$ 8,146
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BACKGROUND/ANALYSIS
In December 2019, the City solicited bids for this Project; one response was
received by Creative Lighting & Electrical, Inc. On February 18, 2020, the City
executed a contract with Creative Lighting & Electrical, Inc., in the amount of
$46,053, to install electric vehicle charging stations and construct new ADA
ramps at the northeast corner of Washington Street and Highway 111 and in
La Quinta Park.
Total anticipated costs increased during the construction of the Project and an
addition to the scope of work was needed due to a concrete work quantity
adjustment for demo, sidewalk, and curb reflected in Change Order No. 1 in
the amount of $5,500, and for the removal and restoration of a panel in the
sidewalk to run conduit reflected in Change Order No. 2 in the amount of
$3,200.
The Project budget also includes costs in the amount of $5,881, not payable to
Creative Lighting and Electrical, Inc., but associated with inspection, survey,
plans, and miscellaneous construction costs.
Machinery and equipment expenses in Account Number 235-0000-80100 are
budgeted in the amount of $70,000 from the restricted South Coast Air Quality
Fund for fiscal year 2019/20, therefore a budget adjustment is not required to
approve the Project's budget.
AL tNATIVES
Staff does not recommend an alternative due to the funding time constraints.
Prepared by: Carley Escarrega, Management Assistant
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer
Attachments: 1. Project Vicinity Map
2. Contract with Creative Lighting & Electrical, Inc
3. Change Order No. 1
4. Change Order No. 2
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