2020 Acorn Technology Services - Amendment 1 - IT Maintenance & SupportZĞǀŝƐĞĚDĂLJϮϬϭϳ
M E M O R A N D U M
TO: Jon McMillen, City Manager
FROM: Angela Ferreira, Management Analyst
DATE: April 9, 2020
RE:Amendment 1 to Agreement for Contract Services with Acorn
Technology for additional services related to IT infrastructure and
COVID-19
Please sign the attached agreement(s) and return to the City Clerk for processing
and distribution.
Requesting department shall check and attach the items below as
appropriate:
X Contract payments will be charged to account number: 502-0000-60104 (expires 6/30/2022)
X Amount of Agreement, Amendment 1, Change Order, etc.:$90K increase ($420K total)
N/A A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is
attached with
_____ no reportable interests in LQ or ____ reportable interests
N/A A Conflict of Interest Form 700 Statement of Economic Interests is not required because this
Consultant does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
X Approved by the City Council on April 7, 2020
N/A City Manager’s signature authority provided under Resolution No. 2019-021 for budgeted
expenditures of $50,000 or less. This expenditure is $___________ and authorized by
Director
N/A Initial to certify that 3 written informal bids or proposals were received and considered in
selection
The following required documents are attached to the agreement:
N/A Insurance certificates as required by the agreement (approved by Risk Manager on
_____________ date)
N/A Performance bonds as required by the agreement (originals)
X City of La Quinta Business License number LIC-768055; EXP: 7/31/2020
X A requisition for a Purchase Order has been prepared (amounts over $5,000)
X A copy of this Cover Memo has been emailed to Finance
AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES
WITH ACORN TECHNOLOGY SERVICES
This Amendment No. 1 to Agreement for Contract Services Acorn
Technology Services ("Amendment No. 1") is made and entered into as of the
8th day of April 2020 ("Effective Date") by and between the CITY OF LA
QUINTA ("City"), a California municipal corporation, and ACORN TECHNOLOGY
SERVICES ("Contracting Party").
RECITALS
WHEREAS, on or about July 9, 2019, City entered into an Agreement for
Contract Services ("Agreement") with Contracting Party to provide information
technology services to the City. The term of the Agreement Expires June 30tn,
202A�kA
WHEREAS, all other Sections and Exhibits of the Agreement remain
unchanged except section 2.1 as written below; and
WHEREAS, the total Agreement amount, Section 2.1 "Contract Sum," is
hereby amended to an amount not to exceed Four Hundred Twenty Thousand
Dollars ($420,000) for fiscal year 2019/2020, all the remaining years shall
remain not to exceed THREE HUNDRED THIRTY THOUSAND ($330,000) per
fiscal year; and
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration, the
sufficiency and receipt of which are hereby acknowledged, the parties hereto
agree as follows:
1. Section 2.1- Contract Sum is amended to read as follows:
Section 2.1 - Contract Sum. For the Services rendered pursuant to this
Agreement, Contracting Party Shall be compensated in accordance with
Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed
Four Hundred Twenty Thousand Dollars ($420,000) (the "Contract
Sum") for fiscal year 2019/20, all remaining years shall remain not to exceed
Digitally signed by Jon McMillen
DN: cn=Jon McMillen, o=City of La
Quinta, ou=City Manager,
email=jmcmillen@laquintaca.gov,
c=US
Date: 2020.04.13 10:57:53 -07'00'
April 13, 2020
Exhibit B
Schedule of Compensation
Monthly Recurring Charges
Year 1: $24,910 per month ($298,920 annually), not-to-exceed
$420,000 annually pending special projects*
Year 2 and 3: $24,910 per month ($298,920 annually), not-to-exceed
$330,000 annually pending special projects*
Optional Years 4 and 5: $26,155 per month ($313,866 annually), not-
to-exceed $330,000 annually pending any special projects
*Special Projects include IT staffing for City Council, Housing Authority,
and various City Boards and Commissions meetings. IT infrastructure
upgrades, assessments, security scans, various after hour calls, and project
outside the scope of normal working hours.
The following are considered project outside the scope of the initial proposal
and can be performed by an onsite technician for the following rates:
xDeployment of new computers: $300.00
xDeployment of new servers: $2,500.000
xInstallation of new VPN: $75.00
Additional devices can be added to the support agreement at the following
monthly recurring rates:
x$50.00 per Computer
x$150.00 per Server
x$150.00 per Network
x$5.00 per Phone
The following are hourly rates charges for other services not performed by an
on-site technician that are not covered in the flat rate services:
xTier 1 Technician (TSR1) $90.00/hour
xTier 2 Technician (TSR2) $110.00/hour
xTier 3 Technician (TSR3) $125.00/hour