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2020 05 19 CouncilCITY COUNCIL AGENDA 1 MAY 19, 2020 CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, MAY 19, 2020 3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION ****************************** SPECIAL NOTICE Teleconferencing and Telephonic Accessibility In Effect Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, and N-35-20, executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.), members of the City Council, the City Manager, City Attorney, City Staff, and City Consultants may participate in this meeting by teleconference. Additionally, pursuant to the above-referenced executive orders, the public is not permitted to physically attend at City Hall the meeting to which this agenda applies, but any member of the public may listen or participate in the open session of this meeting as specified below. Members of the public wanting to listen to the open session of this meeting may do so by tuning-in live via http://laquinta.12milesout.com/video/live. Members of the public wanting to address the City Council during the open session, either for public comment or for a specific agenda item, or both, are requested to send an email notification to the La Quinta City Clerk’s Office at CityClerkMail@LaQuintaCA.gov, and specify the following information: 1) Full Name 4) Public Comment or Agenda Item Number 2) City of Residence 5) Subject 3) Phone Number 6) Written or Verbal Comments City Council agendas and staff reports are available on the City’s web page: www.LaQuintaCA.gov CITY COUNCIL AGENDA 2 MAY 19, 2020 The email “subject line” must clearly state “Written Comments” or “Verbal Comments.” Verbal public comments – requests to speak must be emailed to the City Clerk no later than 3:00 p.m. on the day of the meeting; the City will facilitate the ability for a member of the public to be audible to the City Council and general public for the item(s) by contacting him/her via phone and queuing him/her to speak during the discussion. Only one person at a time may speak by telephone and only after being recognized by the Mayor. Written public comments, received prior to the adjournment of the meeting, will be distributed to the City Council, incorporated into the agenda packet and public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request. It would be appreciated that any email communications for public comments related to the items on the agenda, or for general public comment, are provided to the City Clerk’s Office at the email address listed above prior to the commencement of the meeting. If that is not possible, and to accommodate public comments on items that may be added to the agenda after its initial posting or items that are on the agenda, every effort will be made to attempt to review emails received by the City Clerk’s Office during the course of the meeting. The Mayor will endeavor to take a brief pause before action is taken on any agenda item to allow the City Clerk to review emails and share any public comments received during the meeting. All emails received by the City Clerk, at the email address above, until the adjournment of the meeting, will be included within the public record relating to the meeting. ****************************** CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please email written public comments or a request to provide verbal public comments to CityClerkMail@LaQuintaCA.gov and limit your comments to three minutes (approximately 350 words). The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. CONFIRMATION OF AGENDA CITY COUNCIL AGENDA 3 MAY 19, 2020 CLOSED SESSION 1. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957. CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR EMERGENCY MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CITY ATTORNEY 2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9. NAME OF CASE: CITY OF LA QUINTA V. CHIN FAMILY PROPERTIES LIMITED PARTNERSHIP, ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC1803284 3. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CHRIS ESCOBEDO, DIRECTOR OF COMMUNITY RESOURCES, AND EMPLOYEE ORGANIZATION: LA QUINTA CITY EMPLOYEES’ ASSOCIATION, AND UNREPRESENTED EMPLOYEES (VARIOUS POSITIONS IN ALL CITY DEPARTMENTS) RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please email written public comments or a request to provide verbal public comments to CityClerkMail@LaQuintaCA.gov and limit your comments to three minutes (approximately 350 words). The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS - NONE CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE MEETING MINUTES OF APRIL 21, 2020 9 CITY COUNCIL AGENDA 4 MAY 19, 2020 2. APPROVE SPECIAL MEETING MINUTES OF MAY 11, 2020 17 3. ADOPT RESOLUTIONS (A) CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 3, 2020, AND (B) REQUESTING RIVERSIDE COUNTY CONSOLIDATE THE NOVEMBER 3, 2020, MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION [RESOLUTION NOs. 2020-010 AND 2020-011] 21 4. ACCEPT FISCAL YEAR 2019/20 PAVEMENT MANAGEMENT PLAN SLURRY SEAL IMPROVEMENTS PROJECT LOCATED ON AVENUE 54, MADISON STREET, AVENUE 58, AND CALLE TECATE (PROJECT NO. 2019-10) 33 5. ACCEPT THE COVE PUBLIC RESTROOM AND TRAILHEAD PROJECT NO. 2018-01 LOCATED ON THE SOUTH SIDE OF CALLE TECATE, ADJACENT TO COVE PARKING LOT, AND CALLE TECATE PARKING LOT IMPROVEMENTS PROJECT NO. 2019-13, LOCATED BETWEEN AVENIDA MADERO AND AVENIDA JUAREZ 37 6. APPROVE PURCHASE OF COMPACT TRACK LOADER AND ATTACHMENTS FROM QUINN CAT AND HYDRO/AIR VACUUM EXCAVATOR FROM RDO EQUIPMENT FOR STORM DRAIN MAINTENANCE, AND ASSOCIATED BUDGET ADJUSTMENTS 43 7. APPROVE CHANGE ORDER NO. 1 TO CONTRACT WITH VINTAGE ASSOCIATES, INC FOR A ONE-YEAR EXTENSION FOR PARK LANDSCAPE MAINTENANCE SERVICES (PROJECT NO. 2018-32) 55 8. APPROVE CHANGE ORDER NO. 1 TO CONTRACT WITH CREATIVE LIGHTING, INC FOR A ONE-YEAR EXTENSION FOR LIGHTING MAINTENANCE SERVICES OF LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 (PROJECT NO. 2018-31) 59 9. APPROVE CHANGE ORDER NO. 2 TO CONTRACT WITH PWLC II, INC FOR A ONE-YEAR EXTENSION TO PROVIDE CITYWIDE LANDSCAPE MAINTENANCE SERVICES (PROJECT NO. 2018-30) 63 10. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH MERCHANTS BUILDING MAINTENANCE, LLC FOR JANITORIAL SERVICES 67 11. APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH SOUTHSTAR ENGINEERING AND CONSULTING, INC TO PROVIDE CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE LA QUINTA VILLAGE COMPLETE STREETS PROJECT NO. 2015-03 / 151603) 75 CITY COUNCIL AGENDA 5 MAY 19, 2020 12. APPROPRIATE FUNDING AND APPROVE CHANGE ORDER NO. 6 TO CONTRACT WITH URBAN HABITAT FOR THE SILVERROCK PARK VENUE PROJECT (NO. 2016-08) FOR STORM DAMAGE REPAIR AND MISCELLANEOUS ADDITIONAL WORK REQUESTS 83 13. APPROVE DEMAND REGISTERS DATED MAY 1 AND 8, 2020 95 BUSINESS SESSION PAGE 1. ADOPT RESOLUTION TO APPROVE SIDE LETTER AGREEMENT FOR FISCAL YEAR 2020/21 WITH LA QUINTA CITY EMPLOYEE ASSOCIATION IMPLEMENTING SALARY AND BENEFIT PLAN FREEZE FOR REPRESENTED EMPLOYEES [RESOLUTION NO. 2020-012] 111 2. ADOPT RESOLUTION TO APPROVE IMPLEMENTATION OF SALARY AND BENEFIT PLAN FREEZE FOR FISCAL YEAR 2020/21 FOR NON- REPRESENTED MANAGEMENT, CONTRACT, AND CONFIDENTIAL EMPLOYEES [RESOLUTION NO. 2020-013] 117 3. INTRODUCE AN ORDINANCE AMENDING CHAPTER 2.60 OF THE LA QUINTA MUNICIPAL CODE RELATING TO THE CONFLICT OF INTEREST CODE, AND APPROVE THE CALIFORNIA FAIR POLITICAL PRACTICES COMMISSION’S 2020 LOCAL AGENCY BIENNIAL NOTICE [ORDINANCE NO. 585] 121 STUDY SESSION PAGE 1. DISCUSS NOVEL CORONAVIRUS DISEASE (COVID-19) OPERATIONAL IMPACTS, CONTINUITY OF CITY OPERATIONS, COMMUNITY AND BUSINESS RESOURCES 131 2. DISCUSS FISCAL YEAR 2020/21 PRELIMINARY PROPOSED BUDGET 133 PUBLIC HEARINGS – after 5:00 p.m. For all Public Hearings on the agenda, a completed “Request to Speak” form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project(s). If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at, or prior to the public hearing. CITY COUNCIL AGENDA 6 MAY 19, 2020 PAGE 1.ADOPT RESOLUTION TO APPROVE ISSUANCE OF TAX-EXEMPT REVENUE BONDS BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY, FOR THE BENEFIT OF A LIMITED PARTNERSHIP TO BE CREATED BY LINC HOUSING CORPORATION, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $15 MILLION, TO FINANCE AND REFINANCE A 118-UNIT RENTAL HOUSING FACILITY FOR LOW-INCOME SENIORS; PROJECT: SEASONS AT MIRAFLORES; LOCATION: NORTHWEST CORNER OF AVENUE 48 AND JEFFERSON STREET [RESOLUTION NO. 2020-014] 173 DEPARTMENTAL REPORTS 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY RESOURCES 5. DESIGN AND DEVELOPMENT 6. FACILITIES 7. FINANCE MAYOR’S AND COUNCIL MEMBERS’ ITEMS REPORTS AND INFORMATIONAL ITEMS 1.CVAG CONSERVATION COMMISSION (Evans) 2.CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4.GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 5.LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6.COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 7.SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Peña) 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick) 10.DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & Radi) 11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) 13.SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick) 14.CANNABIS AD HOC COMMITTEE (Peña and Sanchez) 15.CVAG PUBLIC SAFETY COMMITTEE (Peña) 16. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña) 17.LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña) 18.IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (Peña) CITY COUNCIL AGENDA 7 MAY 19, 2020 19. COVID-19 SMALL BUSINESS EMERGENCY ECONOMIC RELIEF PROGRAM AD HOC COMMITTEE (Peña and Radi) 20. CVAG TRANSPORTATION COMMITTEE (Radi) 21. SUNLINE TRANSIT AGENCY (Radi) 22. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi) 23. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi & Sanchez) 24. ANIMAL CAMPUS COMMISSION (Sanchez) 25. LEAGUE OF CALIFORNIA CITIES – TRANSPORTATION, COMMUNICATION AND PUBLIC WORKS POLICY COMMITTEE (Sanchez) 26. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Sanchez) 27. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez) 28. COMMUNITY SERVICES COMMISSION MEETING MINUTES DATED MARCH 9, 2020 179 29. HOUSING COMMISSION SPECIAL MEETING MINUTES DATED MARCH 11, 2020 181 30. PLANNING COMMISSION MEETING MINUTES DATED FEBRUARY 25, 2020 183 31. FINANCIAL ADVISORY COMMISSION SPECIAL MEETING MINUTES DATED FEBRUARY 12, 2020 187 ADJOURNMENT ********************************* The next regular meeting of the City Council will be held on June 2, 2020, at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chambers at 78495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630 Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on May 15, 2020. DATED: May 15, 2020 MONIKA RADEVA, City Clerk City of La Quinta, California CITY COUNCIL AGENDA 8 MAY 19, 2020 Public Notices  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7092, twenty-four (24) hours in advance of the meeting and accommodations will be made.  If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk’s office at (760) 777-7092. A one (1) week notice is required.  If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting.  Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL MINUTES Page 1 of 8 APRIL 21, 2020 CITY COUNCIL MINUTES TUESDAY, APRIL 21, 2020 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:01 p.m. by Mayor Evans. This meeting was held by teleconference pursuant to Executive orders N-25- 20, N-29-20, N-33-20, and N-35-20, executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions of the Ralph M. Brown Act (Government Code § 54950 et seq.). PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None STAFF PRESENT: City Manager McMillen, City Attorney Ihrke, City Clerk Radeva, Finance Director Romero, Assistant to the City Manager Villalpando, Marketing Manager Graham, Community Resources Director Escobedo, Design and Development Director Castro. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA Mayor Evans said a couple of WRITTEN PUBLIC COMMENTS were received and will be announced at 4:00 p.m. during Open Session under the ‘Public Comment on Matters Not on the Agenda’ section of the meeting; and Staff continues to monitor emails should additional written comments or requests for verbal comments be received. CONFIRMATION OF AGENDA Councilmember Peña requested that Consent Calendar Item No. 9 be pulled for separate vote, and said he will recuse himself from voting, due to a potential conflict of interest stemming from the proximity of real property to this project. Council concurred. CONSENT CALENDAR ITEM NO. 1 9 CITY COUNCIL MINUTES Page 2 of 8 APRIL 21, 2020 CLOSED SESSION 1. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957. CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR EMERGENCY MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CITY ATTORNEY 2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9. NAME OF CASE: CITY OF LA QUINTA V. CHIN FAMILY PROPERTIES LIMITED PARTNERSHIP, ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC1803284 COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:04 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:03 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code Section 54950 et seq. (Brown Act). PLEDGE OF ALLEGIANCE Mayor Evans led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA Mayor Evans and City Clerk Radeva said WRITTEN PUBLIC COMMENTS were provided by:  Steve Cherry, La Quinta – related to the proposed Wave project submitted by CM Wave Development LLC and CV Link;  Lenard Dobrowoski, La Quinta – related to restrictions on short-term vacation rentals due to COVID-19 local emergency. Staff will continue to monitor emails and will announce any additional written public comments or requests for verbal public comments if received. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS - None 10 CITY COUNCIL MINUTES Page 3 of 8 APRIL 21, 2020 CONSENT CALENDAR 1. APPROVE MINUTES OF APRIL 7, 2020 2. ADOPT EMERGENCY RESOLUTION TO EXTEND THE TERMS OF MEMBERS OF CERTAIN CITY COMMISSIONS FOR ONE ADDITIONAL YEAR IN ACCORDANCE WITH LA QUINTA MUNICIPAL CODE SECTION 2.06.030 DUE TO NOVEL CORONAVIRUS DISEASE (COVID-19) LOCAL EMERGENCY [EMERGENCY RESOLUTION NO. EM 2020-006] 3. ADOPT RESOLUTION TO AUTHORIZE APPLICATION FOR AND RECEIPT OF LOCAL EARLY ACTION PLANNING GRANTS PROGRAM FUNDS WITH THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT TO STREAMLINE AND INCREASE HOUSING PRODUCTION [RESOLUTION NO. 2020 – 007] 4. ADOPT RESOLUTION TO APPROVE LA QUINTA’S PROJECT LIST FOR FISCAL YEAR 2020/21 FOR SENATE BILL 1 – ROAD REPAIR AND ACCOUNTABILITY ACT 2017 FUNDING [RESOLUTION NO. 2020-008] 5. ADOPT RESOLUTION DESIGNATING SPEED LIMITS FOR AVENUE 58 FROM JEFFERSON STREET TO MADISON STREET, AVENUE 54 FROM JEFFERSON STREET TO MONROE STREET, PARK AVENUE FROM CALLE TAMPICO TO AVENUE 50, CALLE TAMPICO FROM EISENHOWER DRIVE TO WASHINGTON STREET, AND PALM ROYALE FROM FRED WARING DRIVE TO WASHINGTON STREET [RESOLUTION NO. 2020-009] 6. APPROVE FISCAL YEAR 2020/21 THROUGH 2024/25 MEASURE A HALF CENT SALES TAX FIVE-YEAR CAPITAL IMPROVEMENT PLAN 7. APPROVE GRANT OF EASEMENT TO COACHELLA VALLEY WATER DISTRICT FOR ACCESS AND MAINTENANCE OF WATER PIPELINES LOCATED WITHIN CITY-OWNED LAND ON AVENIDA BERMUDAS 8. APPROVE AMENDMENT NO. 9 TO PROFESSIONAL SERVICES AGREEMENT WITH BENGAL ENGINEERING, INC FOR THE DUNE PALMS ROAD BRIDGE IMPROVEMENT PROJECT NO. 2011-05 9. Item pulled for separate vote by Councilmember Peña >>> AWARD CONTRACT TO GRANITE CONSTRUCTION COMPANY FOR CONSTRUCTION OF THE AVENIDA BERMUDAS AMERICANS WITH DISABILITIES ACT MISCELLANEOUS IMPROVEMENTS PROJECT 11 CITY COUNCIL MINUTES Page 4 of 8 APRIL 21, 2020 NO. 2019-09; AND APPROVE RELATED BUDGET ADJUSTMENT FOR FISCAL YEAR 2019/20 10. APPROVE SOLUTIONS MAINTENANCE AGREEMENT WITH SUPERION, LLC TO PROVIDE HOSTING AND MAINTENANCE SERVICES FOR THE CITY’S PERMITTING SOFTWARE (TRAKiT) 11. AUTHORIZE PURCHASES WITH XPRESS GRAPHICS FOR UP TO $80,000 FOR FISCAL YEAR 2019/20 12. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JANUARY 31, 2020 13. APPROVE DEMAND REGISTERS DATED MARCH 20 AND 27, AND APRIL 3, 2020 14. EXCUSE ABSENCES FOR PLANNING COMMISSIONER LIBOLT- VARNER FROM THE MAY 12 AND 26, 2020 PLANNING COMMISSION MEETINGS MOTION – A motion was made and seconded by Councilmembers Radi/Fitzpatrick to approve the Consent Calendar Item Nos. 1-8, and 10-14 as recommended, with Item Nos. 2 adopting Emergency Resolution No. 2020- 006, and Item Nos. 3, 4, and 5 adopting Resolution Nos. 2020-007, 2020- 008, and 2020-009, respectively. Motion passed unanimously. CONSENT CALENDAR ITEM NO. 9 COUNCILMEMBER PEÑA RECUSED HIMSELF FROM DISCUSSION AND VOTE ON CONSENT CALENDAR ITEM NO. 9 DUE TO A POTENTIAL CONFLICT OF INTEREST STEMMING FROM THE PROXIMITY OF REAL PROPERTY INTEREST TO THE PROJECT MOTION - A motion was made and seconded by Councilmembers Radi/Fitzpatrick to approve the Consent Calendar Item No. 9 as recommended. Motion passed: ayes (4); noes (0); abstain (1-Peña) BUSINESS SESSION 1. RECEIVE AND FILE FISCAL YEAR 2019/20 THIRD QUARTER BUDGET REPORT, APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS Finance Director Romero and Assistant to the City Manager Villalpando presented the staff report, which is on file in the Clerk’s Office. 12 CITY COUNCIL MINUTES Page 5 of 8 APRIL 21, 2020 Council discussed the importance for all City departments and contract services to achieve equal savings to help mitigate the loss of revenue; COVID-19 Small Business Emergency Economic Relief Program (Program) inquiries and requests for assistance should be directed to Management Specialist Kinley at (760) 777–7085; Program application submittals were launched this afternoon, and City has received 36 applications so far; the proposed fiscal year 2020/21 budget will be presented to Council for review and consideration over the next four regular public meetings, and to the Financial Advisory Commission and Housing Commission as well; and the City’s ability to mitigate this unexpected economic downturn, provide economic assistance to local businesses, and maintain services for the community is due to its well managed fiscal reserves. Council commended the efforts of the ad-hoc committee to get the Program launched quickly and effectively to offer the economic assistance local businesses need at this time. MOTION – A motion was made and seconded by Councilmembers Peña/Radi to receive and file fiscal year 2019/20 Third Quarter Budget Report and approve the budget adjustments as recommended. Motion passed unanimously. STUDY SESSION 1. DISCUSS NOVEL CORONAVIRUS DISEASE (COVID-19) OPERATIONAL IMPACTS, CONTINUITY OF CITY OPERATIONS, COMMUNITY AND BUSINESS RESOURCES City Manager McMillen, Marketing Manager Graham, Community Resources Director Escobedo, and Design and Development Director Castro presented the staff report, which is on file in the Clerk’s Office. General discussion followed regarding the collaboration of cities in the Coachella Valley in order to achieve a unified approach in unwinding the local economies and community restrictions, including amendments to La Quinta’s Executive Orders allowing limited uses of certain facilities, golf courses, parks, trails, public parking lots, playground equipment, etc., while observing health and safety guidelines; emphasized the importance to follow the health and safety guidelines; and restrictions are being loosened based on data from the Riverside County Public Health Officer, and implemented in a phased and sub- regional approach in collaboration with the County and the neighboring cities. Staff provided an update on the City’s marketing and outreach efforts to reach all members of the community and ensure the flow of accurate information, including Nixle, social media, digital billboards, Spanish radio 13 CITY COUNCIL MINUTES Page 6 of 8 APRIL 21, 2020 campaign; free business banners distribution; volunteer opportunities; #LoveLQ spotlighting La Quinta businesses helping the community; and continuous updates are posted on the City’s COVID-19 informational microsite, including CDC videos and Riverside County Public Health releases. Staff provided an update on the City’s COVID-19 compliance related cases, complaints, inspections, and citations issued; food distribution efforts; and the City’s resource line for food distribution inquiries is (760) 564–0096. Council encouraged residents to reach out, so they can receive the help they need. Staff said next week the YMCA will start providing childcare services for essential workers utilizing the La Quinta Museum; and the City’s Creation Station has produced over 200 pieces of protective gear that have been deployed to hospitals and first respondents. Staff provided an update on the City’s Short-Term Vacation Rental Program (STVR) operational restrictions, limited exceptions, related required approvals by the City, available online services, STVR hotline is (760) 777–7157, and STVR inquiries should be directed to (760) 777–7000; continuity of services and related City Hall improvements to provide a safe environment for Staff and the public, and ensure social distancing guidelines are followed to preserve everyone’s health. Council commended Staff for taking a proactive approach to prepare City Hall in anticipation of an upcoming directive to re-open and to ensure everyone’s safety. Council commended City Manager McMillen for his continuous communications with the community to ensure everyone is heard, and concerns and recommendations are taken into consideration; thanked him for his responsiveness to Council, and effective implementation of ever-changing health and safety directives. Council commended City Attorney Ihrke for his dedicated service and efforts to ensure Council’s directives are carried out as quickly as possible. Council noted the City is open for business and operations continue as usual, regardless of the closure of City Hall, and all City services are available online. Mayor Pro Tem Peña encouraged the public to continue to reach out to Council and Staff to provide valuable comment, particularly if there are areas where the City can achieve some things better and/or different; noted the City is focusing on its ability to adapt quickly and implement changes on the fly; said he was pleased to see the turn-out of applications on the City’s relief Program for small businesses; and expressed his gratitude to Staff, as well as to the La Quinta residents for their support and constructive criticism. 14 CITY COUNCIL MINUTES Page 7 of 8 APRIL 21, 2020 Councilmember Fitzpatrick said Council’s priority is to come up with a regional collaborative strategy to reopen, and City Manager McMillen has been instrumental in spearheading communications with neighboring cities for this effort to identify a unified sub-regional approach for the Coachella Valley; noted this is going to be a slow phased-in approach in order to ensure everyone’s safety; social distancing guidelines will stay in place and it will feel a lot different from a few months ago; said there is a difference of opinions in the community on reopening; and emphasized that Council and Staff are staying informed, and the reopening will be data driven. Councilmember Sanchez echoed the comments provided by fellow Councilmembers; empathized with the community and acknowledged that the quarantine orders are difficult; noted the reopening will be based on data, similar to all decisions La Quinta makes, always based on data, and prioritizing everyone’s health and safety; said the unwinding will be slow and executed in a reasonable manner; noted the City’s strong financial reserves and ability to provide a relief Program for its local businesses; and encouraged the community to continue to provide comments, and to act responsibly by following the directives, so we can together ensure everyone’s health and safety. Councilmember Radi said the data is positive, and we need to continue to be cautious; noted face masks are uncomfortable, however emphasized the study results showing that when both parties are wearing a face mask, the probability of transmitting COVID-19 is 1.5%, compared to 75% transmission probability when neither party is wearing it; thanked the residents who constructively used this time to help the community with their talents, or acquired new talents so they can actively assist others, or check-in with residents; encouraged the community to reach out to the City with their needs, so we can provide the assistance needed and we can all stay stronger together. Mayor Evans said the City’s restrictions are being amended based on data, however, residents decide what is right for them individually; noted the City is trying to find a balance and reopen gradually while ensuring the community’s health and safety; emphasized the importance to follow social distancing guidelines; thanked the golf community for assisting the City in establishing guidelines for golf course use that are more restrictive than the county’s based on research and comments provided by local members and golf course operators; said the City’s decisions are thoughtful, data driven, deliberative, well informed, and aimed at a sub-regional collaborative approach; thanked Council and Staff for their efforts to ensure we provide the services and support the community needs, as this is far from over, and we need to continue to be there for each other; and said STVR and large gatherings are not likely to be allowed in the foreseeable future. 15 CITY COUNCIL MINUTES Page 8 of 8 APRIL 21, 2020 PUBLIC HEARINGS – None DEPARTMENTAL REPORTS All reports are on file in the City Clerk’s Office. Councilmember Fitzpatrick requested that Staff evaluate the sports facilities use fees. MAYOR’S AND COUNCIL MEMBERS’ ITEMS – None REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2020, Mayor Evans reported on her participation in continuous White House updates; and noted the League of California Cities – Riverside County Division Mayors conference call is scheduled for Wednesday, April 22, 2020, to discuss strategies for reopening the economy. La Quinta’s representative for 2020, Councilmember Fitzpatrick reported on her participation in the following organization’s meeting:  RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) La Quinta’s representative for 2020, Councilmember Peña reported on his participation in various League of California Cities COVID-19 related webinars, including how utility companies are handling the current state of emergency. La Quinta’s representative for 2020, Councilmember Radi said SunLine Transit Agency Board meeting will be held on Wednesday, April 22, 2020, and he will report out during the next Council meeting. ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Peña/Fitzpatrick to adjourn at 5:31 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California 16 CITY COUNCIL MINUTES Page 1 of 4 MAY 11, 2020 SPECIAL MEETING STATE OF LOCAL EMERGENCY COVID-19 SPECIAL MEETING CITY COUNCIL MINUTES MONDAY, MAY 11, 2020 CALL TO ORDER A special meeting of the La Quinta City Council was called to order at 7:01 p.m. by Mayor Evans. The meeting was held by teleconference pursuant to Executive Orders N-25- 20, N-29-20, N-33-20, and N-35-20, executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions of the Ralph M. Brown Act (Government Code § 54950 et seq.). PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None STAFF PRESENT: City Manager Jon McMillen, City Clerk Monika Radeva, and City Attorney Bill Ihrke PLEDGE OF ALLEGIANCE Mayor Evans led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA The following La Quinta residents, listed in alphabetical order by last name, provided WRITTEN PUBLIC COMMENTS, which were distributed to Council, and incorporated into the agenda packet and public record of the meeting, were received by 7:09 p.m.: Sylvia Benoit – in support of wearing facial coverings while in public Elena Bonilla – in opposition of short-term vacation rental (STVR) restrictions Mindy Fiddler – in support of wearing facial coverings while in public Chantel Foti – in opposition of STVR restrictions Mary Ellen Hart – in support of wearing facial coverings while in public Chris and Kristin Hermann – in opposition of STVR restrictions Jack Powell – in support of wearing facial coverings while in public Margaret Powell – in support of wearing facial coverings while in public Brenda Rockwell – in support of wearing facial coverings while in public CONSENT CALENDAR ITEM NO. 2 17 CITY COUNCIL MINUTES Page 2 of 4 MAY 11, 2020 SPECIAL MEETING STATE OF LOCAL EMERGENCY COVID-19 PUBLIC SPEAKER VIA TELEPHONIC ACCESSIBILITY: David Dinnel, La Quinta – spoke in opposition of STVR restrictions imposed due to COVID-19. CONFIRMATION OF AGENDA - Confirmed CLOSED SESSION 1. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957. CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR EMERGENCY MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CITY ATTORNEY COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 7:10 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 10:44 P.M. WITH ALL MEMBERS PRESENT PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER VIA TELEPHONIC ACCESSIBILITY: David Vazquez, La Quinta – spoke in opposition of STVR restrictions imposed due to COVID-19. Mayor Evans thanked the La Quinta community for providing comments, and said Council continues to monitor health and safety updates provided by federal, state, and county agencies, as well as La Quinta’s COVID-19 numbers, and trends not only across the Coachella Valley, but throughout the state in order to determine on how best to move forward and make decisions based on facts and real data, which changes daily. REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported the following pursuant to Government Code section 54950 et seq. (Brown Act) – the City Council discussed the threat to public services and closure of facilities caused by the threat of the spread of novel coronavirus disease 2019 (COVID-19), and the proclaimed local and statewide public health emergencies; and took the following actions:  MOTION – A motion was made and seconded by Councilmembers Radi/Fitzpatrick directing the City Manager to amend the executive orders related to golf and outdoor recreational activities and allow private golf and tennis lessons, and use of golf driving ranges, as long as social distancing is practiced. Motion passed unanimously. 18 CITY COUNCIL MINUTES Page 3 of 4 MAY 11, 2020 SPECIAL MEETING STATE OF LOCAL EMERGENCY COVID-19  MOTION – A motion was made and seconded by Councilmembers Radi/Fitzpatrick directing the City Manager to issue an executive order, in light of the Riverside County Board of Supervisors decision last week, for the following:  Require the continued use of face masks and social distancing at grocery and drug stores in La Quinta, in line with the Governor of California stay-at-home executive order; and  Strongly recommend the continued use of face masks and social distancing at all other stores and businesses in La Quinta, and to post notices to notify the public of the policies regarding the use of face masks and social distancing; and  Stores and businesses shall follow the “COVID-19 Industry Guidance” issued by the California Department of Public Health, posted on the state’s website for respective industries, regarding use of face masks and social distancing by employees, customers, and clients. Motion passed unanimously.  MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick directing the City Manager to amend Executive Order No. 7 to:  Apply to short-term rentals for 30 days or less, instead of 60 days or less; and  Require at least 24 hours to pass between a guest’s departure and next guest’s arrival at the same rental; and  Requirements limiting the types of rentals, such as for essential workers, are to remain in place as currently in the order; and  Pre-approval by City staff, shall remain in place as currently in the order. Motion passed unanimously.  City Council unanimously consented for the Mayor to sign, on behalf of La Quinta, a letter from Riverside County and other cities to be sent to the California Governor requesting and authorizing local and regional control for re-opening businesses in the Coachella Valley.  City Council unanimously consented to support the League of California Cities “Support Local Recovery” coalition, and authorized the Mayor to send a notification letter to this effect. Council thanked the community for their comments, involvement, and patience, and for following the health and safety directives and restrictions 19 CITY COUNCIL MINUTES Page 4 of 4 MAY 11, 2020 SPECIAL MEETING STATE OF LOCAL EMERGENCY COVID-19 over the last few weeks because collectively, we have flattened the curve and prevented anticipated deaths in the Coachella Valley and Riverside County; noted the move toward re-opening the economy and establishing a sense of normality for the community must be done in a cautious and prudent manner in order to sustain it; explained the City must follow the state’s restrictions on short-term vacation rentals, which are currently still in place; said Council is aware of the economic impacts COVID-19 has had on the community and is trying to help in any way possible, including approving the launch of a ‘COVID- 19 Small Business Emergency Economic Relief Program’; said striking a balance between maintaining the health and safety of the community and opening the economy is difficult, and La Quinta continues to communicate with agencies regionally to achieve a uniform approach. ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Radi/Fitzpatrick to adjourn at 11:06 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California 20 City of La Quinta CITY COUNCIL MEETING: May 19, 2020 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTIONS (A) CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 3, 2020, AND (B) REQUESTING RIVERSIDE COUNTY CONSOLIDATE THE NOVEMBER 3, 2020, MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION RECOMMENDATION A. Adopt a resolution calling and giving notice of the holding of a General Municipal Election on Tuesday, November 3, 2020, for the election of certain officers as required by the provisions of the laws of the State of California. B. Adopt a resolution requesting that the Board of Supervisors of Riverside County consolidate a General Municipal Election to be held on November 3, 2020, in the City of La Quinta, with the statewide General Election to be held on that same date. EXECUTIVE SUMMARY On November 3, 2020, La Quinta voters will elect a Mayor for a full term of two years and two Councilmembers for full terms of four years each. The filing period for candidate nomination papers for these offices will open on July 13 and close on August 7, 2020. The filing period will be extended to August 12 if an incumbent does not file for his/her office by the August 7 deadline. The deadline for adopting the two attached election resolutions is June 26, 2020. FISCAL IMPACT The Riverside County Registrar of Voters has provided a cost estimate of $77,000 - $87,000 for consolidated election services, which will be incorporated in the City Clerk’s department proposed 2020/21 budget. Variables affecting CONSENT CALENDAR ITEM NO. 3 21 the final amount include the number of jurisdictions that participate, the final number of registered voters receiving pamphlets, the number of measures added to the pamphlet, and increases to postage, paper, gas, vendor, and staff costs. BACKGROUND/ANALYSIS The purpose of the first resolution is to comply with State and County laws by officially calling for an election and formally giving notice that an election will occur, the date and times, and the offices and terms to be placed on the ballot. La Quinta’s municipal elections are governed by City Ordinance No. 327, which sets the Election Day as the first Tuesday after the first Monday in November of even-numbered years. State and County law further require this resolution be adopted and submitted to the County no later than one-hundred-thirty (130) days prior to Election Day (June 26). The purpose of the second resolution is to request that the Board of Supervisors permit consolidation of La Quinta’s municipal election with the statewide election administered by the County, and La Quinta’s agreement to reimburse the County for its share of the costs. The City has consolidated its municipal elections with the County since incorporation in 1982. The services provided by the County Registrar of Voters are ballot design, printing, mailing, polling place coordination and staffing, poll worker education, ballot collection, tallying and publication, and voter registration and database maintenance. As with the first resolution, this one must also be adopted and submitted no later than one-hundred-thirty (130) days prior to Election Day (June 26). Due to COVID-19, on May 8, 2020, the Governor of California issued Executive Order N-64-20 (EO) calling for the November 3, 2020, General Election to be conducted as an all vote-by-mail ballot election, to protect the health and safety of California voters while ensuring they can exercise their right to vote. The EO also makes it clear that in-person voting opportunities are vital to ensure every registered voter has an opportunity to cast a ballot; and sets a deadline of May 30, 2020, to finalize the minimum requirements for counties to provide in-person voting opportunities, which will be issued via a subsequent EO. The recommended ratios by the Calif ornia Secretary of State and California Legislature, for in-person voting opportunities are one (1) vote center per ten thousand (10,000) registered voters pursuant to the Voter’s Choice Act. Additional items, not included in the EO, requiring urgent action include, but are not limited to:  Vote-by-mail ballot drop off locations requirements,  Extension of the voter registration deadline,  Establishing a minimum number of days for in-person early voting, 22  Resources to assist with poll workers recruitment and the identification of new voting locations,  Expanded use of remote accessible vote-by-mail,  Allowing all counties to fully process vote-by-mail ballots prior to Election Day,  Statewide use of BallotTrax and intelligent mail barcode (IMBs) on vote- by-mail envelopes,  Public education campaign regarding changes to the November 2020 election,  Retrieval schedule for vote-by-mail drop boxes and drop-off locations, and  Extension of postmark +3. City Staff and the City Attorney are monitoring these changes and will provide an update of future regulations. ALTERNATIVES To remain in compliance with City, County and State laws, adoption of these two resolutions is necessary; Council may elect to delay this action until a subsequent Council meeting, but no later than the June 26, 2020. Prepared by: Monika Radeva, City Clerk Approved by: Jon McMillen, City Manager Attachment: 1. Executive Order N-64-20, issued May 8, 2020 by the Governor of California 23 24 RESOLUTION NO. 2020 – xxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2020 FOR THE ELECTION OF CERTAIN OFFICERS WHEREAS, under the provisions of the laws of the State of California and the City of La Quinta, a General Municipal Election shall be held on Tuesday, November 3, 2020, for the election of Municipal Officers; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That pursuant to the requirements of the State of California relating to General Law and Charter Cities and La Quinta Ordinance No. 327, there is called and ordered to be held in the City of La Quinta, California, on Tuesday, November 3, 2020, a General Municipal Election for the purpose of electing one (1) Mayor for the full term of two years and two (2) Members of the City Council for full terms of four years. SECTION 2. That the ballots to be used at the election shall be in the form and content as required by law. SECTION 3. That the City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election. SECTION 4. That Executive Order N-64-20 issued by the Governor of California on May 8, 2020, ordered for the November 3, 2020, General Election to be conducted as an all-vote-by-mail ballot election; and set a deadline of no later than May 30, 2020, to finalize the minimum requirements for counties to provide in-person voting opportunities, which will be issued via subsequent Executive Order(s). SECTION 5. That in accordance with Elections Code §14212 and/or any other law or executive order applicable to conducting the election, the polls for the election shall be open at seven o’clock a.m. of the day of the election and shall remain open continuously from that time until eight o’clock p.m. of the same day when the polls shall be closed, except as provided in §14401 of the Elections Code of the State of California and/or any other law or executive order applicable to conducting the election. 25 Resolution No. 2020 – XXX Calling Election November 3, 2020 Adopted: _________, 2020 Page 2 of 3 SECTION 6. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections. SECTION 7. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further notice of the election, in time, form and manner as required by law. SECTION 8. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the permanent record of resolutions. PASSED, APPROVED AND ADOPTED at a regular meeting of the La Quinta City Council held on this ___ day of ____, 2020, by the following vote: AYES: NOES: ABSTAIN: ABSENT: _______________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ________________________ MONIKA RADEVA, City Clerk City of La Quinta (AGENCY SEAL) APPROVED AS TO FORM: __________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta 26 RESOLUTION NO. 2020 - xxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REQUESTING THAT THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE, CALIFORNIA CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2020, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE PURSUANT TO §10403 OF THE CALIFORNIA ELECTIONS CODE WHEREAS, a General Municipal Election is to be held in the City of La Quinta, California, on Tuesday, November 3, 2020, for the purpose of electing a Mayor, and two Members of the City Council; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the city, the precincts, polling places and election officers of the two elections be the same, and that the election department of the County of Riverside canvass the returns of the General Municipal Election and that election be held in all respects as if there were only one election; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That pursuant to the requirements of §10403 of the Election Code, the Board of Supervisors of the County of Riverside is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election on Tuesday, November 3, 2020, for the purpose of the election of a Mayor for a term of two (2) years, and two Members of the City Council for a term of four (4) years. SECTION 2. That the county election department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. SECTION 3. That the Board of Supervisors is requested to issue instructions to the county elections department to take any and all steps necessary for the holding of the consolidated election. SECTION 4. That the City of La Quinta recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs. 27 Resolution No. 2020 – xxx Consolidation of Election – November 3, 2020 Adopted: ______, 2020 Page 2 of 3 SECTION 5. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the county election department of the County of Riverside. SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the permanent record of resolutions. PASSED, APPROVED AND ADOPTED at a regular meeting of the La Quinta City Council held on this ____ day of ____, 2020, by the following vote: AYES: NOES: ABSTAIN: ABSENT: LINDA EVANS, Mayor City of La Quinta, California ATTEST: ________________________ MONIKA RADEVA, City Clerk City of La Quinta (AGENCY SEAL) APPROVED AS TO FORM: ___________________________ WILLIAM H. 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EXECUTIVE SUMMARY •The project includes over 2.1 million square feet of slurry seal on Avenue 54, Madison Street, Avenue 58, and Calle Tecate . Also restriping Avenue 54, Madison Street, and Avenue 58 including striped buffers along the bike lane. In addition, the parking lane on Calle Tecate was replaced with a striped bike lane. •The work is complete and Council acceptance will close the contract and allow final payment. FISCAL IMPACT The following is the financial accounting for Project No. 2019-10: Original Contract Amount $ 935,758 Contract Change Order No. 1 $ 14,397 Final Contract Amount $ 950,155 Project Budget $ 1,180,758 Final Contract Amount ($ 950,155) Design, Professional, & Personnel Costs ($ 31,428) Inspection, Survey, Plans, & Other Construction Costs ($4,488) Anticipated Funds Remaining* $ 194,687 * All costs to date have been accounted for and no further costs are anticipated . CONSENT CALENDAR ITEM NO. 4 33 There are adequate funds to close this project; the final retention amount of $46,788 will be paid from account number 401-0000-20600. The anticipated savings ($194,687) will remain as available appropriations for the next pavement management project. BACKGROUND/ANALYSIS On November 5, 2020, Council awarded a $935,758 contract to Pavement Coatings Co. On January 21, 2020, a Notice to Proceed was issued with a 30 working days completion time starting on February 3, 2020, and ending on March 16, 2020, with the green bicycle background completed by April 6, 2020. The working days for the project were extended due to rain and product shipment delays, and the project was deemed substantially complete on April 21, 2020. No liquidated damages or early completion incentives are recommended. Contract Change Order No. 1 was issued for a quantity adjustment of additional slurry seal in the amount of $14,397. The project construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five days after the Notice of Completion is recorded. ALTERNATIVES Staff does not recommend an alternative. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map 34 *IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS Legend REPORT PRINTED ON...2/7/2019 11:38:16 AM Vicinity Map FY 19/20 PMP Slurry Seal Improvements 0 12,0376, 019 Feet Blueline Streams City Areas World Street Map ATTACHMENT 1 ATTACHMENT 135 36 City of La Quinta CITY COUNCIL MEETING: May 19, 2020 STAFF REPORT AGENDA TITLE: ACCEPT THE COVE PUBLIC RESTROOM AND TRAILHEAD PROJECT NO. 2018-01, LOCATED ON THE SOUTH SIDE OF CALLE TECATE ADJACENT TO COVE PARKING LOT, AND CALLE TECATE PARKING LOT IMPROVEMENTS PROJECT NO. 2019-13 LOCATED BETWEEN AVENIDA MADERO AND AVENIDA JUAREZ RECOMMENDATION Accept the Cove Public Restroom and Trailhead Project No. 2018-01 and the Calle Tecate Parking Lot Improvements Project No. 2019-13 as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $15,304, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY •The Cove Public Restroom project installed a prefabricated restroom facility; constructed an Americans with Disabilities Act (ADA) compliant path and parking spaces; and installed a new trail entrance sign, seating, shade structure, and water fountain, adjacent to the parking lot at the Cove Trailhead. •The Calle Tecate Parking Lot Improvements project constructed a concrete driveway and forty parking spaces, including two ADA accessible spaces. •The work is complete and Council acceptance will close the contract and allow final payment. FISCAL IMPACT The following is the financial accounting for Project No. 2018-01 & 2019-13: Original Contract Amount $ 306,075 Contract Change Order No. 1 $5,000 Final Contract Amount $311,075 Project Budget $ 590,000 CONSENT CALENDAR ITEM NO. 5 37 Final Contract Amount ($311,075) Design, Professional, & Personnel Costs ($ 46,237) Inspection, Survey, Plans, & Other Construction Costs ($156,174) Anticipated Funds Remaining* $76,514 * All costs to date have been accounted for and no further costs are anticipated. There are adequate funds to close this project; the final retention amount of $15,304 will be paid from account number 401-0000-20600. Remaining funds will be recognized as budgetary savings. BACKGROUND/ANALYSIS On November 19, 2019, Council awarded a $306,075 contract to Three Peaks Corp. On January 7, 2020, a Notice to Proceed was issued with a 60-working day completion time starting on January 13, 2020 and ending on April 7, 2020. The project was deemed substantially complete on May 6, 2020. No liquidated damages or early completion incentives are recommended. Contract Change Order No. 1 was issued to reimburse the contractor for Coachella Valley Water District fees. The project construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five days after the Notice of Completion is recorded. ALTERNATIVES Staff does not recommend an alternative. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map 38 Calle Tecate Parking Lot Improvements Project Location ATTACHMENT 1 ATTACHMENT 139 40 Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community CALLE TECATEAVENIDA MADERO210' 0 160 320 48080Feet CALLE TECATE PARKING PROJECT MAP Ü AVENIDA JUAREZAVENIDA DIAZAVENIDA RUBIO64' 41 42 City of La Quinta CITY COUNCIL MEETING: May 19, 2020 STAFF REPORT AGENDA TITLE: APPROVE PURCHASE OF COMPACT TRACK LOADER AND ATTACHMENTS FROM QUINN CAT AND HYDRO/AIR VACUUM EXCAVATOR FROM RDO EQUIPMENT FOR STORM DRAIN MAINTENANCE, AND ASSOCIATED BUDGET ADJUSTMENTS RECOMMENDATION Approve purchase of a compact track loader with a dust suppression system and five attachments from Quinn Cat and a hydro/air vacuum excavator from RDO Equipment for storm drain maintenance, and associated budget adjustments; and authorize the City Manager to execute the purchase agreements. EXECUTIVE SUMMARY •Staff requests the purchase of specialty heavy equipment to comply with The Clean Water Act and the National Pollutant Discharge Elimination System (NPDES) regulations, improve efficiency and increase maintenance productivity. •The addition of a compact track loader (loader) (Attachment 1) and a hydro/air vacuum excavator (Vacuum Pot) (Attachment 2), would enable staff to perform additional maintenance tasks and implement a storm drain maintenance program. FISCAL IMPACT Funds are partially budgeted in the Machinery & Equipment accounts; the Vacuum Pot is reimbursable through the County Service Area (CSA) 152 assessment. General Fund equipment purchase budget (Account No. 101-7003- 80100) has a remaining available balance of $21,064 therefore a budget increase of $53,961 is recommended to approve this purchase and a matching revenue adjustment (Account No. 101-0000-43633, CSA Assessments) is recommended to recognize the full reimbursement. 501-0000-80100 Loader $ 126,778 101-7003-80100 Vacuum Pot $ 75,025 Total: $ 201,803 CONSENT CALENDAR ITEM NO. 6 43 BACKGROUND/ANALYSIS The purchase of specialty heavy equipment would support the City’s effort to comply with The Clean Water Act and NPDES regulations. A compact track loader with a dust suppression system and five specialty attachments would be used to perform asphalt and concrete repair maintenance tasks. The five attachments include an asphalt cold planner, a rock hammer, utility broom, rock bucket, and multi-use bucket. It will also be used to clean storm drains, retention basins, channels and for landscape renovations. The Vacuum Pot is a specialty piece of equipment that will be utilized in the City’s storm drain maintenance program. It is designed to clean storm drain inlets, drywells, box culverts, and drainage channels. Quotes for both pieces of equipment were procured through Sourcewell Cooperative Purchasing, this complies with the City’s purchasing policy. ALTERNATIVES Council may deny this request; however, the new equipment will enable staff to comply with environmental regulations and better serve the community. Prepared by: Dianne Hansen, Management Analyst Tony Ulloa, Facilities Deputy Director Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Purchase Agreement with Quinn Cat 2. Purchase Agreement with RDO Equipment 44 Page 1 of 5 Quote 138966-01 April 30, 2020 Sourcewell Member ID# 18113 2020 Sourcewell Contract#032119-Cat CITY OF LA QUINTA Attention: Account Payable 78-495 CALLE TAMPICO LA QUINTA California 92253 Attention: Tony Ulloa Dear Sir, We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration. CATERPILLAR INC. Model: 289D3 Compact Track Loader We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me. Sincerely, Jose Farias Machine Sales Representative 760-399-6404 ATTACHMENT 1 45 46 Quinn Group Quote 138966-01 Page 2 of 5 CATERPILLAR INC. Model: 289D3 Compact Track Loader STANDARD EQUIPMENT POWERTRAIN Cat C3.3B diesel engine Filter, cartridge type, hydraulic -Gross horsepower per SAE J1349 Filters, canister type, fuel 74.3 hp (55.4 kW) @ 2400 RPM and water separator -Electric fuel priming pump Radiator / hydraulic oil -Glow plugs starting aid cooler (side-by-side) -Liquid cooled, direct injection Spring applied, hydraulically released, Air cleaner, dual element, radial seal parking brakes S-O-S sampling valve, hydraulic oil Hydrostatic transmission UNDERCARRIAGE Dual flange front idler, single flange Suspension - independent torsion axle(4) Rear idler Two speed motor HYDRAULICS ISO or H pattern controls: transmission control Electro/hydraulic implement control Speed sensor guarding Electro/hydraulic hydrostatic ELECTRICAL 12 volt electrical system -Two rear tail lights 80 ampere alternator -Dome light Ignition key start / stop / aux switch Backup alarm Lights: Electrical outlet, beacon -Gauge backlighting OPERATOR ENVIRONMENT Operator warning system indicators: leaves seat or armrest raised: -Air filter restriction -Hydraulic system disables -Alternator output -Hydrostatic transmission disables -Armrest raised / operator out of seat -Parking brake engages -Engine coolant temperature ROPS cab, open, tilt up -Engine oil pressure Anti-theft security system w/6-button -Glow plug activation keypad -Hydraulic filter restriction FOPS, Level I -Hydraulic oil temperature Top and rear windows -Park brake engages Floormat -Engine emission system Interior rear view mirror Gauges: fuel level and hour meter 12V electric socket Storage compartment with netting Horn 47 Quinn Group Quote 138966-01 Page 3 of 5 Ergonomic contoured armrest Hand (dial) throttle, electronic Control interlock dystem, when operator FRAMES Lift linkage, vertical path Belly pan cleanout Chassis, one piece welded Support, lift arm Machine tie down points (6) Rear bumper, welded OTHER STANDARD EQUIPMENT Engine enclosure - lockable Heavy duty flat faced quick disconnects Extended life antifreeze (-37C, -34F) with integrated pressure release Work tool coupler Split D-ring to route work tool hoses Hydraulic oil level sight gauge Along side of left lift arm Radiator coolant level sight gauge Hydraulic demand cooling fan Radiator expansion bottle Per SAE J818-2007 and EN 474-3:2006 and Cat ToughGuard TM hose ISO 14397-1:2007 48 Quinn Group Quote 138966-01 Page 4 of 5 MACHINE SPECIFICATIONS Description Reference No List Amount 289D3 COMPACT TRACK LOADER 512-4289 $75,540.00 LANE 2 ORDER 0P-9002 CAB PACKAGE, ULTRA INCLUDES: 512-4319 HYDRAULICS, PERFORMANCE, (H3) 512-4115 CONTROL, ISO, PROP, WT 495-1671 LIGHTS, LED 357-0240 RUBBER BELT, 2 SPD, TF IDLERS 512-4195 ROPS, ENCLOSED WITH A/C (C3) 416-9265 DISPLAY, ADVANCED, LCD, BACK UP CAMERA 486-6957 FAN, COOLING, DEMAND 512-3404 QUICK COUPLER, HYDRAULIC 536-9738 SEAT, SUSPENSION, CLOTH, HEAT 345-6180 RADIO, AM/FM, BLUETOOTH 568-4704 FILM,TWO SPEED,W/HIGH FLOW XPS 588-9134 $15,290.00 TRACK,RUBBER,450MM(17.7IN)BLCK 372-5790 $675.00 RIDE CONTROL 556-5899 $1,060.00 BATTERY,HD,DISCONNECT, 850 CCA 568-5602 $127.00 REAR LIGHTS 356-6082 DOOR, CAB, POLYCARBONATE 539-8061 $217.00 SEAT BELT, 3'' 542-6995 $144.00 PRODUCT LINK, CELLULAR PL243 566-7115 CERTIFICATION ARR, P65 563-1163 INSTRUCTIONS, ANSI, USA 512-3745 SERIALIZED TECHNICAL MEDIA KIT 421-8926 COUNTERWEIGHT,MACHINE,EXTERNAL 345-5148 $1,045.00 FILM, SELF LEVEL, ANSI 435-9238 FILM, RIDE CONTROL, ANSI 422-3445 PACK, DOMESTIC TRUCK 0P-0210 KIT, WATER TANK, 42 US GAL, D 482-5132 $1,844.00 BUCKET-MP, 80'', BOT (Multi-Purpose) 426-6547 $4,972.00 BUCKET-SK, PLATE, 86'' (Skeleton) 563-1400 $2,160.00 24” COLD PLANER, PC306 w/ Sprinkler KIT 529-5790 $22,771.00 BROOM, UTILITY, BU118, BOCE w/ Sprinkler KIT 493-2259 $5,610.00 HAMMER, B6 with SSL BRAKER & LINES 532-9106 $9,972.00 49 Quinn Group Quote 138966-01 Page 5 of 5 Sell Price $141,427.00 SourceWell (21% Discount) 2020 Sourcewell Contract#032119-Cat ($29,699.67) Freight, Prep Machine & Attachments Installations $4,850.50 Net Balance Due $116,577.83 CA SALES TAX (8.75%) $10,200.56 After Tax Balance $126,778.39 WARRANTY Extended Warranty: 4 Years / 2,000 Hour's Full Machine Warranty F.O.B/TERMS Riverside Machine FINANCING Finance terms and conditions subject to credit approval by Caterpillar Financial Services Inc.(CFSC). Payment amounts, down payments, and terms are estimates only, final amounts must be determined by CFSC. ADDITIONAL CONSIDERATIONS  Delivery is 4-6 weeks Accepted by _________________________________________ on _____________________ _____________________________________________________________ Signature 50 Investment Proposal (Quote) RDO Equipment Co. 20 Iowa Avenue Riverside CA, 92507 Phone: (951) 778-3700 - Fax: (951) 778-3746 Proposal for: CITY OF LA QUINTA 78495 CALLE TAMPICO LA QUINTA, CA, 922532839 RIVERSIDE Investment Proposal Date: Pricing Valid Until: Deal Number: Customer Account#: Sales Professional: Phone: Fax: Email: 4/30/2020 5/30/2020 1312131 2246006 Steve Wren (951) 778-3700 (909) 428-4800 SWren@rdoequipment.com Equipment Information Quantity Serial Number Stock Number Hours (approx.) Status / Year / Make / Model Additional Items Cash Price 1 5HZG16213KK002127 X878036 5 New 2019 VACTRON LP573SDT $73,542.00 Customer Discount SOURCEWELL DISCOUNT ($4,560.00) Equipment Subtotal: $68,982.00 Purchase Order Totals Balance:$68,982.00 Tax Rate 3: (CALQ 8.75%)$6,035.92 Sales Tax Total:$6,035.92 CA Tire Fee:$7.00 Sub Total:$75,024.92 Cash with Order:$0.00 Balance Due: $75,024.92 Equipment Options Qty Serial Number Year / Make / Model Description 1 5HZG16213KK002127 2019 VACTRON LP573SDT 1450 LP573SDT - 12000GVWR (2) 100GAL TANKS 17270 HYDRAULIC JACK 17180 STRONG ARM BOOM 17350 4" SUCTION HOSE & TOOLING UPGRADE 1499 TRAILER DE-RATE OPTION 9,995 GVWR D1312131 Page 1 of 1 ATTACHMENT 2 51 52 53 54 City of La Quinta CITY COUNCIL MEETING: May 19, 2020 STAFF REPORT AGENDA TITLE: APPROVE CHANGE ORDER NO. 1 TO CONTRACT WITH VINTAGE ASSOCIATES, INC. FOR A ONE-YEAR EXTENSION FOR PARK LANDSCAPE MAINTENANCE SERVICES (PROJECT NO. 2018-32) RECOMMENDATION Approve Change Order No. 1 to Contract with Vintage Associates, Inc., for a one-year extension through June 30, 2021, in an amount not to exceed $561,420, to provide Park Landscape Maintenance Services (Project No. 2018-32); and authorize the City Manager to execute the change order. EXECUTIVE SUMMARY •The City contracts landscape maintenance services for its parks, civic facilities, and retention areas. •On May 21, 2019, City Council awarded the Parks Landscape Maintenance Services Contract to Vintage Associates, Inc. (Vintage). •Change Order No. 1 (CCO#1) (Attachment 1) includes a one-year extension, additional area, a reduction of services and a 15% contract decrease. FISCAL IMPACT Total contract cost for Fiscal Year 2020/21 would be $561,420 and includes a 15% decrease ($99,000) from the 2019/20 contract, a reduction in services, and an additional service area at the Cove Restroom $2,161. The annual cost is allocated between parks, Landscape and Lighting Assessment District 89-1, Library, and Museum funds. These costs are currently included with a 10% reduction in the draft 2020/21 City operating budget. If approved, additional savings would be recognized and incorporated in the proposed budget. 2019/20 2020/21 Parks Fund (101-3005-60112) $ 502,680 $ 429,177 L&L Fund (215-7004-60112) $ 142,380 $ 121,023 Library Fund (202-3004-60112) $ 10.920 $ 9,282 Museum Fund (202-3006-60112) $ 2,280 $ 1,938 TOTAL $ 658,260 $ 561,420 CONSENT SESSION ITEM NO. 7 55 BACKGROUND/ANALYSIS Park landscape maintenance service provides for daily cleaning and weekly maintenance of all landscaped areas located around civic facilities and within City parks, trails, natural areas, and retention basins. In May 2019, Council awarded the Citywide Parks Maintenance Services Contract to Vintage. CCO#1 proposes a one-year contract extension and includes an additional service area at the Cove Trails Restroom. Due to budget restrictions, a 15% reduction was taken from the 2019/20 contract. This will result in reduced manpower and services such as tree trimming, over-seeding, elimination of power washing services, main line irrigation repairs, and maintenance of the drinking fountains. City staff will maintain drinking fountains, perform pressure washing, and main line irrigation repairs. ALTERNATIVES Council may deny this request or direct staff to prepare new bid documents and specifications to re-advertise for Citywide park landscape services. However, that may cause a delay in services. Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Change Order No. 1 to Contract with Vintage Associates, Inc. 56 Sheet 1 of 2 AGREEMENT: CITYWIDE PARK LANDSCAPE MAINTENTANCE SERVICE PROJECT NO. 2018-32 CONTRACTOR: VINTAGE ASSOCIATES, INC. CHANGE ORDER NO. 1 *************************************************************** Pursuant to the terms of the original Agreement for Contract Services, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Agreement. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Agreement. *************************************************************** DESCRIPTION OF CHANGE 1. As provided in Section 2000, 2.0, Contract Terms; the City and Contractor agree to extend the term of the contract for the first one-year extension, commencing on July 1, 2020 thru June 30, 2021. 2. Contract decrease (15%) reduced service levels ($99,000) Section 2000; 18.2 Supervision and Manpower Allocation, will see a reduction in staffing. Section 3000; 3.2 Trash Collection, Cleaning, and Maintenance, D. Remove Pressure washing services. Section 3000; 3.6 Vegetation Maintenance, strike A. and B. replace with Designated desert trees such as Mesquite, Palo Verde and Eucalyptus as needed but no less than annually. Other broadleaf trees will be completed according to priorities established with the City representative. Section 3000;4.0 Sprinkler Maintenance Details, D. Operation/Repair, 1. Remove mainline repairs (up to valve) not to exceed one failure per controller per month Section 3000; 7.0 Turfgrass, C. Winter Over-seeding, revised to Winter over-seeding will only occur at Civic Center Campus, Fritz Burns, La Quinta Park picnic area, three dog parks, and the YMCA. Section 3000; Remove 8.0 Facility Maintenance, A. Specialty Sports Areas, 3. Hard Surface areas e. All areas to be pressure washed weekly; B. General Facility Operations, Maintenance of all drinking fountains from 1. A.; b.; c.; and d. 3. Additional service area: Cove Oasis Trails Restroom landscape: $2,161 ********************************************************************* By reason of this change order the time of completion is adjusted as follows: -365- days added/deleted to contract time. The start date for these services shall be: 07/01 /2020 ********************************************************************* Previous Agreement Amount Through Change Order No. 1_ $658,260 Remove This Change Order $(99,000) Add This Change Order $ 2,160 Revised Agreement Total $561,420 ATTACHMENT 1 57 Submitted By: Date: Approved By: Date: *************************************************************** We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: Title: President Print Name: Greg Gritters Print Company: VINTAGE ASSOCIATES, INC 58 City of La Quinta CITY COUNCIL MEETING: May 19, 2020 STAFF REPORT AGENDA TITLE: APPROVE CHANGE ORDER NO. 1 TO CONTRACT WITH CREATIVE LIGHTING INC. FOR A ONE-YEAR EXTENSION FOR LIGHTING MAINTENANCE SERVICES OF LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 (PROJECT NO. 2018-31) RECOMMENDATION Approve Change Order No. 1 to Contract with Creative Lighting, Inc., for a one-year extension through June 30, 2021, in an amount not to exceed $64,768, to provide Citywide Lighting Maintenance Services for Landscape and Lighting Assessment District 89-1 (Project No. 2018-31); and authorize the City Manager to execute the contract. EXECUTIVE SUMMARY •The Lighting Maintenance Services provides landscape lighting maintenance of medians and parkways throughout the City. This lighting is important for motorist safety and street aesthetics. •On May 21, 2019, City Council awarded the Citywide Lighting Maintenance Services Contract to Creative Lighting, Inc. (Creative). •Change Order No. 1 includes a one-year extension and a 15% contract decrease. FISCAL IMPACT The contract cost would be $64,768 and includes a 15% decrease ($11,430) from the 2019/20 Fiscal Year contract. These costs are currently included within the draft 2020/21 City operating budget. 2013/20 2020/21 L&L Fund (215-7004-60104) $76,198 $64,768 The Landscape and Lighting Assessment District 89-1 (L&L District) operates in a deficit and is annually subsidized by the General Fund. The current subsidy projected for the 2020/21 budget is $786,000. BACKGROUND/ANALYSIS The L&L district provides landscape and lighting maintenance services Citywide, and includes all public medians, parkways, and retention areas. These services are necessary for roadway safety, water retention, and visual aesthetics. CONSENT CALENDAR ITEM NO. 8 59 On May 21, 2019, Council approved the contract with Creative for the Citywide Lighting Maintenance Services. The contract provides lighting maintenance of all City medians within the L&L District. Change Order No. 1 proposes a one-year contract extension, and a 15% percent decrease to the contract. This decrease will result in a reduced frequency of maintenance service areas. ALTERNATIVES Council may deny this request or direct staff to prepare new bid documents and specifications to re-advertise the Citywide Lighting Maintenance Contract for Fiscal Year 2020/21. However, that may cause a delay in services. Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment : 1. Contract Change Order No.1 to Contract with Creative Lighting, Inc 60 61 62 City of La Quinta CITY COUNCIL MEETING: May 19, 2020 STAFF REPORT AGENDA TITLE: APPROVE CHANGE ORDER NO. 2 TO CONTRACT WITH PWLC II, INC. FOR A ONE-YEAR EXTENSION TO PROVIDE CITYWIDE LANDSCAPE MAINTENANCE SERVICES (PROJECT NO. 2018-30) RECOMMENDATION Approve Change Order No. 2 to Contract with PWLC II, Inc., for a one-year extension through June 30, 2021, in an amount not to exceed $596,342, to provide Citywide Landscape Maintenance Services (Project No. 2018-30); and authorize the City Manager to execute the contract EXECUTIVE SUMMARY •The City contracts landscape maintenance services for all public medians, parkways and retention areas throughout the City. •On May 21, 2019, City Council awarded the Citywide Landscape Maintenance Services Contract for the Landscape and Lighting Assessment District 89-1 (L&L) to PWLC II, Inc. (PWLC). •Change Order No 2. (CCO#2) includes a one-year extension, and a 15% contract reduction. FISCAL IMPACT Total contract cost for Fiscal Year 2020/21 would be $596,342, includes a 15% decrease ($103,058) from the 2019/20 contract, and an increase for additional service area on Tampico $12,960. The annual cost is allocated between L&L and Fire Station funds. A 10% contract reduction is currently included within the draft 2020/21 City operating budget. If approved, additional savings would be recognized and incorporated in the proposed budget. 2019/20 2020/21 L&L 215-7004-60112 $669,519 $581,433 Fire Stations 101-2002-60112 $17,540 $14,909 Total: $687,059 $596,342 The L&L operates in a deficit and is annually subsidized by the General Fund. The current subsidy projected for the 2020/21 budget is $786,000. BACKGROUND/ANALYSIS The L&L provides landscape and lighting maintenance services citywide. This includes all public medians, parkways, and retention areas. These services are necessary for roadway safety, water retention, and visual aesthetics. CONSENT CALENDAR ITEM NO. 9 63 On May 21, 2019, City Council approved the Contract with PWLC, providing maintenance of all City medians in the L&L. On February 26, 2020, Change Order #1 was executed and included removal of the maintenance area on Dunes Palms and Avenue 47, and added medians on Monroe Street. CCO#2 proposes a one-year contract extension and an additional landscape maintenance area on Calle Tampico from Phase I of the Complete Streets Project. Due to budget restrictions, a 15% reduction was taken from the 2019/20 contract, this will result in reduced frequency of maintenance areas and removal of select medians on Monroe Street. ALTERNATIVES Council may deny this request or direct staff to prepare new bid documents and specifications to re-advertise the Citywide Landscape Maintenance Service Contract for 2020/21. However, that may cause a delay in services. Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape Approved by: Bryan McKinney, Public Work Director/City Engineer Attachment 1: Contract Change Order No. 2 to Contract with PWLC II, Inc 64 65 66 City of La Quinta CITY COUNCIL MEETING: May 19, 2020 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH MERCHANTS BUILDING MAINTENANCE, LLC FOR CITYWIDE JANITORIAL SERVICES RECOMMENDATION Approve Amendment No. 2 to Agreement for Contract Services with Merchants Building Maintenance, LLC for janitorial services, in an amount not to exceed $171,974; and authorize the City Manager to execute the amendment. EXECUTIVE SUMMARY •On June 5, 2018, Council approved a one-year Contract Services Agreement with four additional one-year extensions with Merchants Building Maintenance, LLC. (Merchants) for janitorial services. •Amendment No. 2 (Attachment 1) includes additional services and State mandated minimum wage increases. FISCAL IMPACT The total cost for 2020/21 would not exceed $171,974 a 2% decrease; the annual cost is allocated between the General Fund, Library, and Museum as follows: 2018/19 2019/20 2020/21 General Fund (101-3008- 60115) $ 121,816 $ 135,607 $ 133,314 Library (202-3004-60115) $ 29,646 $ 31,733 $ 30,459 Museum (202-3006-60115) $ 7,911 $ 8,376 $ 8,201 TOTAL $ 159,371 $ 175,716 $ 171,974 CONSENT CALENDAR ITEM NO. 10 67 On June 5, 2018, Council awarded the citywide janitorial services contract to Merchants. The contract allows for four one-year extensions. Amendment No. 2 would include additional services for year-round maintenance at the Cove Restroom, and State mandated prevailing wage increases. Based on Merchants performance, staff recommends extending the contract for 2020/21 along with Amendment No. 2 for a decrease in costs. ALTERNATIVES Council may elect not to approve the contract amendment and direct staff to re-advertise for citywide janitorial services. Prepared by: Alfred Berumen, Management Analyst Approved by: Tony Ulloa, Deputy Director Attachment: 1. Amendment No. 2 to Agreement for Contract Services with Merchants Building Maintenance, LLC BACKGROUND / ANALYSIS 68 Page 1 of 5 AMENDMENT NO. 2 TO CONTRACT SERVICES AGREEMENT WITH MERCHANTS BUILDING MAINTENANCE, LLC This Amendment No. 2 (“Amendment No. 2”) to Contract Services Agreement (“Agreement”) is made and entered into as of the 1st day of July, 2020 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Merchants Building Maintenance, a Janitorial Service (“Contracting Party”). RECITALS WHEREAS, on or about July 1, 2018, the City and Contracting Party entered into an Agreement to provide janitorial services for City facilities, for a total not to exceed the amount of $159,371. The term of the Agreement expires on June 30, 2019; and WHEREAS, the City and Contracting Party executed Amendment No. 1 and mutually agreed to extend the term of the Agreement for one additional year, from July 1, 2019 to June 30, 2020 (“Extended Term”), and amend the scope of services to include year-round maintenance of the Fritz Burns Pool building and bi-weekly window cleaning of the Wellness Center, for additional annual compensation of $175,716, which includes a State mandated prevailing wage increase of $8,759 ($159,371 + $7,586 + $8,759 = $175,716); and WHEREAS, the City and Contracting Party mutually agree to amend Section 1.1 – Scope of Services to include year-round maintenance of the Cove Restroom for additional annual compensation of $4,602; and WHEREAS, the City and Contracting Party mutually agree to extend the term of the Agreement for one additional year in accordance with Section 3.4 –Term, from July 1, 2020 to June 30, 2021 (“Extended Term”) for additional annual compensation of $171,974, which includes a State mandated prevailing wage increase of $11,600 ($160,374 + $11,600 = $171,974); and WHEREAS, Section 2.1 – Contract Sum shall be amended by an additional $171,974 to include compensation for the additional service listed above, for a total not to exceed amount of $507,061: NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: ATTACHMENT 1 69 Page 2 of 5 AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1.Section 1.1; Scope of Services is amended pursuant to the attached “Exhibit A,” incorporated herewith by this reference. 2.Section 2.1; Contract Sum is amended by an additional $171,974 for a total not to exceed amount of $507,061 as listed in revised “Exhibit B,” attached hereto, and incorporated herewith by this reference. Initial term (July 1, 2018 – June 30, 2019) $159,371 Extended Term (July 1, 2019 – June 30, 2020) $175,716 Extended Term (July 1, 2020 – June 30, 2021) $171,974 Total not to exceed amount: $507,061 3.Section 3.4; Term, is extended for one additional year from July 1, 2020 to June 30, 2021 (“Extended Term”), unless earlier terminated in accordance with Sections 8.8 or 8.9 of the Agreement. In all other respects, the Original Agreement shall remain in effect. 70 Page 3 of 5 IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 2 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation Dated: JON MCMILLEN, City Manager City of La Quinta, California ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California CONSULTANT: Merchants Building Maintenance LLC [Janitorial Services] By: Name: Title: 71 Page 4 of 5 Exhibit A Scope of Services Section 1.1 Scope of Services is amended to include additional services and to modify the nightly and weekly janitorial services as listed below: Additional Services • Cove Restroom – Year-round maintenance of restroom Modified Janitorial Schedule Nightly spot vacuum is hereby removed from the schedule, and dusting of desks, chairs, tables, and other office furniture and equipment is being amended to take place weekly. All other aspects of the janitorial services schedule remain the same. 72 Page 5 of 5 Exhibit B Schedule of Compensation With the exception of compensation, Additional Services provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Amendment No. 2 in Fiscal Year 2020/2021 is One Hundred, Seventy-one Thousand, Nine Hundred and Seventy-Four Dollars ($171,974) (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in conformance with Section 2.2 of the Agreement. 73 74 City of La Quinta CITY COUNCIL MEETING: May 19, 2020 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH SOUTHSTAR ENGINEERING AND CONSULTING, INC. TO PROVIDE CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE LA QUINTA VILLAGE COMPLETE STREETS PROJECT NO. 2015-03/151603 RECOMMENDATION Approve Amendment No. 1 to the Agreement for Contract Services with Southstar Engineering and Consulting, Inc., in an amount not to exceed $58,988, to provide construction management and inspection services for the La Quinta Village Complete Streets Project No. 2015-03; and authorize the City Manager to execute the amendment. EXECUTIVE SUMMARY In 2016, the City was awarded a $7.3M state Active Transportation Program (ATP) grant for the Village Complete Streets Project (Project), (Attachment 1). Due to the project’s complexity, a construction management and inspection services firm was retained to supplement staff capabilities. Southstar Engineering and Consulting, Inc. (Southstar) was selected as the most qualified consultant to provide these services. The current Agreement for Contract Services (Agreement) with Southstar includes survey staking at 25’ intervals, Amendment No. 1 provides additional funds for tighter survey staking at 15’ intervals required in the field. FISCAL IMPACT Sufficient funds are available for this amendment in the project’s construction budget (Project 201503/151603). Base Contract Amount: $ 1,468,941.00 Amendment No. 1:$58,988.00 Revised Contract Total: $ 1,527,929.00 CONSENT CALENDAR ITEM NO. 11 75 BACKGROUND/ANALYSIS Due to the complexity and construction duration, a construction management company was best suited to provide the construction management, inspection, survey, biological resource review, and material testing services needed to implement the Project. The City circulated a Request for Proposals and entered into an Agreement with Southstar in June 2019. Survey staking is included in the scope of the current agreement. Amendment No. 1 includes funding for the tighter interval staking required due to the curves and complexity of the project. Survey staking was initially anticipated to be at 25’ intervals, but tighter survey staking in the field was necessary at 15’ intervals due to all of the curves for the roundabouts, which equates to a 40% increase in effort for staking services. The following funding sources are being used for this project: 201503/151603 PROJECT BUDGET - FUNDING Funding Source Category Total Appropriation Art in Public Places (APP) 95,000 Measure G Sales Tax 1,000,388 SB 1 Road Maint / Rehab 1,322,530 Infrastructure Fund 22,618 DIF - Transportation 430,000 Measure A 1,341,890 Transfer from Drainage Enhancements Budget 971,770 Other: Utility Reimbursement - CVWD 49,900 Other: State Active Transportation Program Grant 7,313,100 TOTAL 12,547,196 ALTERNATIVES Staff does not recommend an alternative since the services are necessary and changing surveying firms mid project would add unnecessary time and expense. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Amendment No. 1 to Southstar Agreement 76 77 78 AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH SOUTHSTAR ENGINEERING AND CONSULTING, INC. This Amendment No. 1 to Agreement for Contract Services (“Agreement”) with Southstar Engineering and Consulting, Inc. ("Amendment No. 1") is made and entered into as of the 20th day of May 2020 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Southstar Engineering and Consulting, Inc. (“Contracting Party”). RECITALS WHEREAS, on or about June 27, 2019, the City and Contracting Party entered into an Agreement to provide those services related to Construction Management, Inspection, Materials Testing, and Survey Services for the La Quinta Village Complete Streets Project No. 2015-03. The term of the Agreement expires on March 31, 2021; and WHEREAS, Amendment 1 will amend section 2.1 Contract Sum by $58,988 for increased survey staking services; and NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1.Section 2.1 – Contract Sum is amended to read as follows: For the Services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount up to but shall not exceed One Million Five Hundred Twenty-Seven Thousand Nine Hundred and Twenty-Nine Dollars ($1,527,929) (the “Contract Sum”) for the life of the Agreement encompassing initial term and Amendment 1, except as provided in Section 1.6. Exhibit B –Budget is amended as attached in “Exhibit B”, attached hereto and made apart hereof. ATTACHMENT 2 79 In all other respects, the Original Agreement shall remain in effect. IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 1 to the Agreement for Contract Services on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation Dated: Jon McMillen, City Manager ATTEST: Monika Radeva, City Clerk APPROVED AS TO FORM: William H. Ihrke, City Attorney CONSULTANT: SOUTHSTAR ENGINEERING AND CONSULTING, INC. By: Dated: ________________ Name: Amr Abuelhassan Title: President By: Dated: ________________ Name: Jason Bennecke Name: Jason Bennecke Title: Executive Vice President 80 Exhibit B Budget With the exception of compensation, Additional Services provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Consultant under Amendment 1 to this Agreement is Fifty-Eight Thousand, Nine Hundred and Eighty-Eight Dollars ($58,988.00) (“Contract Sum”). The Contract Sum shall be paid to Consultant in conformance with Section 2.4 of the Agreement. The following represents the revised contract total of One Million Five Hundred Twenty-Seven Thousand Nine Hundred and Twenty-Nine Dollars ($1,527,929) after the consideration of Amendment 1. Base Contract Amount: $ 1,468,941.00 Amendment No. 1: $58,988.00 Revised Contract Total: $ 1,527,929.00 81 AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH SOUTHSTAR ENGINEERING AND CONSULTING, INC. This Amendment No. 1 to Agreement for Contract Services (“Agreement”) with Southstar Engineering and Consulting, Inc. ("Amendment No. 1") is made and entered into as of the 20th day of May 2020 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Southstar Engineering and Consulting, Inc. (“Contracting Party”). RECITALS WHEREAS, on or about June 27, 2019, the City and Contracting Party entered into an Agreement to provide those services related to Construction Management, Inspection, Materials Testing, and Survey Services for the La Quinta Village Complete Streets Project No. 2015-03. The term of the Agreement expires on March 31, 2021; and WHEREAS, survey staking is included in the scope of services of the Agreement, however, tighter interval staking is required than originally anticipated due to the curves and complexity of the project; and WHEREAS, Amendment 1 will amend section 2.1 Contract Sum by $58,988 for the increased survey staking services. NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1.Section 2.1 – Contract Sum is amended to read as follows: For the Services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount of up to, but shall not exceed One Million Five Hundred Twenty-Seven Thousand Nine Hundred and Twenty-Nine Dollars ($1,527,929) (the “Contract Sum”) for the services listed under the Agreement and Amendment 1, except as provided in Section 1.6. REVISED ATTACHMENT 2CITY COUNCIL MEETING - MAY 19, 2020 - HAND-OUT BY STAFF CONSENT CALENDAR ITEM NO. 11 - SOUTHSTAR ENGINEERING CITY COUNCIL MEETING - MAY 19, 2020 - HAND-OUT BY STAFFCONSENT CALENDAR ITEM NO. 11 - SOUTHSTAR ENGINEERING Exhibit B Budget The maximum total compensation to be paid to Contracting Party for the additional survey staking services to be provided under Amendment 1 to the Agreement is Fifty-Eight Thousand, Nine Hundred and Eighty-Eight Dollars ($58,988.00), for a total not to exceed Agreement amount of One Million Five Hundred Twenty-Seven Thousand Nine Hundred and Twenty- Nine Dollars ($1,527,929) (“Contract Sum”). The Contract Sum shall be paid to Consultant in conformance with Section 2.3 of the Agreement. Base Contract Amount: $ 1,468,941.00 Amendment No. 1: $58,988.00 Revised Contract Total: $ 1,527,929.00 CITY COUNCIL MEETING - MAY 19, 2020 - HAND-OUT BY STAFF CONSENT CALENDAR ITEM NO. 11 - SOUTHSTAR ENGINEERING 82 City of La Quinta CITY COUNCIL MEETING: May 19, 2020 STAFF REPORT AGENDA TITLE: APPROPRIATE FUNDING AND APPROVE CHANGE ORDER NO. 6 TO CONTRACT WITH URBAN HABITAT FOR THE SILVERROCK PARK VENUE PROJECT (NO. 2016-08) FOR STORM DAMAGE REPAIR AND MISCELLANOUS ADDITIONAL WORK REQUESTS RECOMMENDATION Appropriate funding in the amount of $321,900 from Measure G Funds; approve Change Order No. 6 to Contract with Urban Habitat in the amount of $321,900 for the SilverRock Park Venue project for storm damage repair and miscellaneous additional work requests; and authorize the City Manager to execute the change order. EXECUTIVE SUMMARY •On August 6, 2019, a contract was awarded to Urban Habitat (Contractor) for the construction of the La Quinta SilverRock Park Venue Project (Project) (Attachment 1) and construction began in September 2019. •During the bid and award of the Project, a rain event occurred that eroded one of the retention basin slopes and damaged an outlet structure that was planned to be replaced. This damage was made worse by subsequent rain events. •The Contractor requested five bids and received three responses from subcontractors to perform the work. The lowest price was selected in the amount of $256,441. •The additional miscellaneous extra work in the amount of $65,459 includes irrigation main repairs for the SilverRock frontage, additional potholing costs, stage modifications, temporary retention basin repairs, and replacing gravel pave with grass pave for fire department access. CONSENT CALENDAR ITEM NO. 12 83 FISCAL IMPACT Staff requests an appropriation of FY 2020/21 Measure G funds in the amount of $321,900. The following table shows the original project budget and proposed project budget with revenue sources: Original Budget Proposed Budget Arts in Public Spaces $ 300,000 $ 300,000 Measure G Funding $ 1,300,000 $ 1,621,900 Park & Rec DIF Fund $ 2,400,000 $ 2,400,000 Quimby Funding $ 2,000,000 $ 2,000,000 Total Budget: $ 6,000,000 $ 6,321,900 The following is a list of all change orders to date: Total Contract Original Contract Amount: $ 4,218,880 Contract Change Order No. 1: $ 5,630 Contract Change Order No. 2: $ 8,759 Contract Change Order No. 3: $ 42,996 Contract Change Order No. 4: $ 35,195 Contract Change Order No. 5: $ 210,171 This Contract Change Order No. 6: $ 321,900 Final Contract Amount: $ 4,843,531 The full amount is requested for the change order to maintain the current remaining contingency in the amount of $170,227 since this project is not near completion. BACKGROUND/ANALYSIS Proposed Change Order No. 6 is recommended for approval for the following: • $256,441 - To repair the severely damaged retention basin slope and damaged outlet structure. Staff recommends this work be performed now to ensure the repairs are made before the summer monsoon season. • $31,670 – To repair irrigation conduit in the parkway along Avenue 52 adjacent to the project site that was discovered to be non-functional. • $5,154 – Cost incurred for additional potholing needed to locate a well line. • $1,657 – Cost incurred to make modifications to the stage area to add a portion of retaining wall for functionality. 84 • $14,699 – Cost incurred to place temporary protection measures on the eroded retention basin slope and cost incurred to pump water out of the damaged retention basin to place temporary measures. • $12,279 – To replace a proposed gravel pave surface with grass pave surface used for fire department access to the site for aesthetic purposes. ALTERNATIVES Council may elect to not appropriate funds or approve this this change order. Prepared by: Ubaldo Ayón, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Project Vicinity Map 2. Storm Damage Photos 3. Change Oder No. 6 85 86 13187 88 PHOTOS OF STORM DAMAGE ATTACHMENT 2 89 90 91 92 Sheet 1 of 3 CONTRACT: SilverRock Park Venue PROJECT NO. 2016-08 CONTRACTOR: Urban Habitat PO Box 1177 La Quinta, CA 92247 CONTRACT CHANGE ORDER NO. 6 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE This Contract Change Order allows for approval to repair the severely damaged retention basin slope and damaged outlet structure: Total $ 256,441.00 This Contract Change Order allows for approval to repair irrigation conduit in the parkway along Avenue 52 adjacent to the project site that was discovered to be non-functional: Total $ 31,670.00 This Contract Change Order allows for approval for costs incurred for additional potholing needed to locate a well line: Total $ 5,154.00 This Contract Change Order allows for approval for costs incurred to make modifications to the stage area to add a portion of retaining wall for functionality: Total $ 1,657.00 This Contract Change Order allows for approval for costs incurred to place temporary protection measures on the eroded retention basin slope and to pump water out of the damaged retention basin to place temporary measures: Total $ 14,699.00 This Contract Change Order allows for approval to replace a proposed gravel pave surface with grass pave surface used for fire department access to the site: Total $ 12,279.00 By reason of this contract change order the time of completion is adjusted as follows: - 0 - days added to contract time. The contract completion date shall be: 5/01/2020 (contract completion date and working days will be adjusted after City Council approval) Submitted By:Date: Approved By:Date: We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By:Title: Contractor:Date: Previous Contract Amount Through CCO #5 $ 4,521,630.80 Add This Change Order No. 6 $ 321,900.00 Revised Contract Total $ 4,843,530.80 ATTACHMENT 3 93 94 City of La Quinta CITY COUNCIL MEETING: May 19, 2020 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED MAY 1 AND 8, 2020 RECOMMENDATION Approve demand registers dated May 1 and 8, 2020. EXECUTIVE SUMMARY – None FISCAL IMPACT Demand of Cash: City 4,394,033.35$ Successor Agency of RDA 200.00$ Housing Authority 17,514.62$ 4,411,747.97$ BACKGROUND/ANALYSIS Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for May 1 and 8, 2020. Warrants Issued: 201726-201766 2,837,298.87$ 201767-201856 1,020,579.19$ Wire Transfers 291,892.35$ Payroll Tax Transfers 46,653.02$ Payroll Direct Deposit 215,324.54$ 4,411,747.97$ CONSENT CALENDAR ITEM NO. 13 95 The most significant expenditures on the demand register are: Account Name Amount Ri verside County Various 2,204,191.64$ Feb - Mar 2020 Sheriff Dept Police Services DBX, Inc Various 311,863.82$ Mar 2020 HSIP Interconnect Impr Urban Habitat Various 289,505.16$ Mar 2020 SilverRock Park Venue Ameron Pole Construction 121,408.56$ Feb 2020 Traffic Signal Products, LLC Pole Purchase Southstar Eng &Construction 111,827.06$ Mar 2020 LQ Village Construction Complete Streets PurposeVendor Wire Transfers: Seven transfers totaled $291,892. Of this amount, $172,207 was for PERS and $107,733 for Landmark. (See Attachment 2 for a full listing). Investment Transactions: Full details of investment transactions as well as total holdings are reported quarterly in the Treasurer’s Report. Transaction Issuer Type Par Value Settle Date Coupon Rate Purchase FHLMC Agency 1,000,000$ 4/28/20 0.700% Purchase First Freedom CD 249,000$ 4/29/20 1.200% Purchase Flagstar CD 248,000$ 4/30/20 1.250% Maturity US Treasury Treasury 500,000$ 4/30/20 1.125% ALTERNATIVES Council may approve, partially approve, or reject the demand registers. Prepared by: Bernice Choo, Account Technician Approved by: Rosemary Hallick, Financial Services Analyst Attachments:1. Demand Registers 2. Wire Transfers 96 5/11/2020 1:00:37 PM Page 1 of 6 Demand Register City of La Quinta Packet: APPKT02374 - BC 05/01/2020 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 240.00Blood/Alcohol Testing04/30/20 - BLOOD/ALCOHOL ANALYSIS201726AMERICAN FORENSIC NURSES …101-2001-60174 540.00Prepaid Expense07/2020-04/2021 - EMERG MGMT RADIOS…201727ANDERSON COMMUNICATION…101-0000-13600 108.00Mobile/Cell Phones/Satellites05/20-06/20 - EMERGENCY MGMT RADIOS201727ANDERSON COMMUNICATION…101-2002-61304 127.49PM 10 - Dust Control04/13-05/10/20 - PM10 ANSWERING SERV…201728ANSAFONE CONTACT CENTERS 101-7006-60146 1,288.00Blood/Alcohol Testing04/13/20 - BLOOD/ALCOHOL ANALYSIS201730BIO-TOX LABORATORIES 101-2001-60174 46.00Blood/Alcohol Testing04/13/20 - BLOOD/ALCOHOL ANALYSIS201730BIO-TOX LABORATORIES 101-2001-60174 3,108.86Professional Services01/31/20 - AMERICAN EXPRESS201732BURRTEC ENVIRONMENTAL 101-1002-60103 2,704.57Professional Services03/02-03/10/20 - LQ ART CELEBRATION201732BURRTEC ENVIRONMENTAL 101-1002-60103 196.05LT Care Insurance PayLONG TERM CARE201733CALPERS LONG-TERM CARE P…101-0000-20949 125.00PM 10 - Dust Control04/28/20 - WATER SERVICE201734COACHELLA VALLEY WATER DI…101-7006-60146 1,200.00Sexual Assault Exam Fees02/06/20 - LA200370031201737EISENHOWER MEDICAL CENTER 101-2001-60193 720.00Plan Checks02/29/20 ON-CALL PLAN REVIEW LQ-BCP…201739ESGIL CORPORATION 101-6003-60118 173.92Coronavirus Expenses04/30/20 - REIMB NECK GATORS/FACE M…201741HANSEN, DIANNE 101-1007-60195 58.59Coronavirus Expenses03/25/20 - CAUTION & DUCT TAPE201742HOME DEPOT CREDIT SERVICES 101-1007-60195 38.98Coronavirus Expenses03/22/20 - MAT'LS/PLAYGROUND CLOSU…201742HOME DEPOT CREDIT SERVICES 101-1007-60195 564.27Coronavirus Expenses03/19/20 - MAT'LS/CLOSE PLAYGROUND201742HOME DEPOT CREDIT SERVICES 101-1007-60195 34.45Coronavirus Expenses03/19/20 - MAT'LS/CLOSE PLAYGROUND201742HOME DEPOT CREDIT SERVICES 101-1007-60195 520.80Coronavirus Expenses03/20/20 - MAT'LS/PARK CLOSURE201742HOME DEPOT CREDIT SERVICES 101-1007-60195 87.88Coronavirus Expenses03/18/20 - CLEAN PLAYGROUNDS201742HOME DEPOT CREDIT SERVICES 101-1007-60195 441.33Coronavirus Expenses03/18/20 - MAT'LS/CLOSE PLAYGROUNDS201742HOME DEPOT CREDIT SERVICES 101-1007-60195 111.84Coronavirus Expenses03/23/20 - MAT'LS/PLAYGROUND CLOSU…201742HOME DEPOT CREDIT SERVICES 101-1007-60195 29.97Fire Station03/06/20 - FS #93 SUPPLIES201742HOME DEPOT CREDIT SERVICES 101-2002-60670 27.86Fire Station03/06/20 - FS #93 SUPPLIES201742HOME DEPOT CREDIT SERVICES 101-2002-60670 107.84Fire Station03/06/20 - FS #93 SUPPLIES201742HOME DEPOT CREDIT SERVICES 101-2002-60670 56.46Fire Station03/05/20 - FS #93 SUPPLIES201742HOME DEPOT CREDIT SERVICES 101-2002-60670 65.04Fire Station03/05/20 - FS #93 SUPPLIES201742HOME DEPOT CREDIT SERVICES 101-2002-60670 123.86LQ Art Event03/11/20 - BANNER STORAGE LQAC201742HOME DEPOT CREDIT SERVICES 101-3003-60512 56.93Materials/Supplies03/05/20 - MATERIALS201742HOME DEPOT CREDIT SERVICES 101-3005-60431 104.10Materials/Supplies03/25/20 - MATERIALS201742HOME DEPOT CREDIT SERVICES 101-3005-60431 217.43Materials/Supplies03/16/20 - MATERIALS201742HOME DEPOT CREDIT SERVICES 101-3005-60431 307.51Materials/Supplies03/16/20 - MATERIALS201742HOME DEPOT CREDIT SERVICES 101-3005-60431 27.12Tools/Equipment03/05/20 - SMALL TOOLS201742HOME DEPOT CREDIT SERVICES 101-3005-60432 237.08Materials/Supplies03/11/20 - CITY HALL MAT'LS201742HOME DEPOT CREDIT SERVICES 101-3008-60431 27.85Materials/Supplies03/02/20 - CH KEYS201742HOME DEPOT CREDIT SERVICES 101-3008-60431 15.16Materials/Supplies03/03/20 - CH SPIRAL BULBS201742HOME DEPOT CREDIT SERVICES 101-3008-60431 18.76Materials/Supplies03/04/20 - CH HOSE201742HOME DEPOT CREDIT SERVICES 101-3008-60431 93.30Materials/Supplies03/18/20 - MATERIALS201742HOME DEPOT CREDIT SERVICES 101-3008-60431 34.71Materials/Supplies03/05/20 - CH MAT'LS201742HOME DEPOT CREDIT SERVICES 101-3008-60431 79.49Materials/Supplies03/11/20 - CITY HALL MAT'LS201742HOME DEPOT CREDIT SERVICES 101-3008-60431 9.75Materials/Supplies03/05/20 - WC APPLIANCE CORD201742HOME DEPOT CREDIT SERVICES 101-3008-60431 620.29Tools/Equipment03/13/20 - TOOLS201742HOME DEPOT CREDIT SERVICES 101-3008-60432 173.96Tools/Equipment02/28/20 - CH HAND TRUCK (2)201742HOME DEPOT CREDIT SERVICES 101-3008-60432 114.66Tools/Equipment03/11/20 - TOOLS201742HOME DEPOT CREDIT SERVICES 101-3008-60432 92.52Operating Supplies03/24/20 - LOCKS & TRASH BAGS201742HOME DEPOT CREDIT SERVICES 101-7003-60420 21.70Operating Supplies03/11/20 - OPERATIONS201742HOME DEPOT CREDIT SERVICES 101-7003-60420 2,080.00Plan Checks02/29/20 ON-CALL BUILDING PLAN REVIE…201744HR GREEN PACIFIC INC 101-6003-60118 520.00Plan Checks03/31/20 ON-CALL BUILDING PLAN REVIE…201744HR GREEN PACIFIC INC 101-6003-60118 110.00Membership Dues04/02/20 - MEMBERSHIP TO 06/30/21 N …201746IIMC 101-1005-60351 861.11Electricity - Utilities04/29/20 - ELECTRICITY SERVICE201747IMPERIAL IRRIGATION DIST 101-2002-61101 2,281.13Electric - Sports Complex - Utili…04/29/20 - ELECTRICITY SERVICE201747IMPERIAL IRRIGATION DIST 101-3005-61106 90.91Electricity - Utilities04/29/20 - ELECTRICITY SERVICE201747IMPERIAL IRRIGATION DIST 101-3008-61101 3,500.00Contract Services - Administrat…05/2020 FY 19/20 LOBBYIST SERVICES201748JOE A GONSALVES & SON 101-1002-60101 -127.32Materials/Supplies01/15/20 - RECLASS TO 202-3004-60691201749LOWE'S HOME IMPROVEMENT…101-3008-60431 Attachment 1 97 Demand Register Packet: APPKT02374 - BC 05/01/2020 5/11/2020 1:00:37 PM Page 2 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 517.91Coronavirus Expenses03/19/20 - MAT'LS/PLAYGROUND CLOSU…201749LOWE'S HOME IMPROVEMENT…101-1007-60195 272.17Coronavirus Expenses03/11/20 - MASKS & WIPES201749LOWE'S HOME IMPROVEMENT…101-1007-60195 202.38Maintenance/Services02/26/20 - FS #70 MAT'LS201749LOWE'S HOME IMPROVEMENT…101-2002-60691 206.54Maintenance/Services03/04/20 - FS #70 WRAPAROUND LIGHT201749LOWE'S HOME IMPROVEMENT…101-2002-60691 100.99Materials/Supplies03/09/20 - MATERIALS201749LOWE'S HOME IMPROVEMENT…101-3005-60431 22.62Materials/Supplies03/16/20 - MATERIALS201749LOWE'S HOME IMPROVEMENT…101-3005-60431 75.91Materials/Supplies03/10/20 - CITY HALL MAT'LS201749LOWE'S HOME IMPROVEMENT…101-3008-60431 35.90Materials/Supplies03/11/20 - WELLNESS CENTER MAT'LS201749LOWE'S HOME IMPROVEMENT…101-3008-60431 60.26Materials/Supplies03/12/20 - CITY HALL MAT'LS201749LOWE'S HOME IMPROVEMENT…101-3008-60431 75.80Materials/Supplies03/16/20 - MATERIALS201749LOWE'S HOME IMPROVEMENT…101-3008-60431 332.78Tools/Equipment03/04/20 - CITY HALL WELDER201749LOWE'S HOME IMPROVEMENT…101-3008-60432 30.98Tools/Equipment03/13/20 - RJ45 TESTER201749LOWE'S HOME IMPROVEMENT…101-7003-60432 13.42Tools/Equipment03/24/20 - CHISEL201749LOWE'S HOME IMPROVEMENT…101-7003-60432 20.42Tools/Equipment03/06/20 - STAPLE GUN201749LOWE'S HOME IMPROVEMENT…101-7003-60432 41.31Tools/Equipment02/26/20 - 48" LEVEL201749LOWE'S HOME IMPROVEMENT…101-7003-60432 205.59Tools/Equipment03/11/20 - 10 FT LADDER201749LOWE'S HOME IMPROVEMENT…101-7003-60432 11,091.38Janitorial04/2020 JANITORIAL SERVICES CH WC PA…201750MERCHANTS BUILDING MAINT…101-3008-60115 1,603.33Marketing & Tourism Promoti…03/27-04/23/20 IN-THEATER ADVERTISING201751NATIONAL CINEMEDIA LLC 101-3007-60461 1,019.20Temporary Agency Services03/13/20 - HUB TEMP SVCS E KOLTWEIT201753OFFICE TEAM 101-6006-60125 1,108.40Temporary Agency Services03/13/20 - HUB TEMP SVCS A O'MALLEY201753OFFICE TEAM 101-1006-60125 1,019.20Temporary Agency Services03/20/20 - HUB TEMP SVCS E KOLTWEIT201753OFFICE TEAM 101-1006-60125 1,108.40Temporary Agency Services03/20/20 - HUB TEMP SVCS A O'MALLEY201753OFFICE TEAM 101-6006-60125 1,019.20Temporary Agency Services03/27/20 - HUB TEMP SVCS E KOLTWEIT201753OFFICE TEAM 101-6006-60125 1,108.40Temporary Agency Services03/27/20 - HUB TEMP SVCS A O'MALLEY201753OFFICE TEAM 101-6006-60125 1,108.40Temporary Agency Services04/17/20 - HUB TEMP SVCS A O'MALLEY201753OFFICE TEAM 101-6006-60125 580.00Map/Plan Checking04/13/20 REVIEW CVWD WATERLINE EAS…201755RASA/ERIC NELSON 101-7002-60183 651.00Map/Plan Checking04/24/20 REVIEW TRACT MAP NO 37730201755RASA/ERIC NELSON 101-7002-60183 634,136.04Sheriff Patrol01/30-02/26/20 - BP9 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60161 13,318.93Police Overtime01/30-02/26/20 - BP9 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60162 200,720.80Target Team01/30-02/26/20 - BP9 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60163 48,672.79Community Services Officer01/30-02/26/20 - BP9 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60164 12,941.28Gang Task Force01/30-02/26/20 - BP9 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60166 13,622.40Narcotics Task Force01/30-02/26/20 - BP9 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60167 44,150.72Motor Officer01/30-02/26/20 - BP9 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60169 37,444.04Dedicated Sargeants01/30-02/26/20 - BP9 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60170 21,363.20Dedicated Lieutenant01/30-02/26/20 - BP9 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60171 33,916.61Sheriff - Mileage01/30-02/26/20 - BP9 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60172 923.02Special Enforcement Funds01/30-02/26/20 - BP9 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60175 -35,027.68Narcotics Task Force01/30-02/26/20 - BP9 CVNTF CREDIT201756RIVERSIDE COUNTY SHERIFF D…101-2001-60167 707,653.15Sheriff Patrol02/27-03/25/20 - BP10 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60161 16,118.53Police Overtime02/27-03/25/20 - BP10 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60162 194,436.00Target Team02/27-03/25/20 - BP10 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60163 56,766.40Community Services Officer02/27-03/25/20 - BP10 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60164 13,622.40Gang Task Force02/27-03/25/20 - BP10 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60166 13,622.40Narcotics Task Force02/27-03/25/20 - BP10 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60167 53,813.60Motor Officer02/27-03/25/20 - BP10 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60169 37,798.40Dedicated Sargeants02/27-03/25/20 - BP10 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60170 21,363.20Dedicated Lieutenant02/27-03/25/20 - BP10 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60171 39,308.09Sheriff - Mileage02/27-03/25/20 - BP10 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60172 65.93Special Enforcement Funds02/27-03/25/20 - BP10 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…101-2001-60175 1,185.64Temporary Agency Services03/06/20 - HUB TEMP SVCS M GONZALEZ201757ROBERT HALF TECHNOLOGY 101-6006-60125 1,144.36Temporary Agency Services03/13/20 - HUB TEMP SVCS M GONZALEZ201757ROBERT HALF TECHNOLOGY 101-6006-60125 122.61Temporary Agency Services03/20/20 - HUB TEMP SVCS M GONZALEZ201757ROBERT HALF TECHNOLOGY 101-6006-60125 71.48Coronavirus Expenses03/11/20 - NITRILE GLOVES SM201760STAPLES ADVANTAGE 101-1007-60195 46.26Coronavirus Expenses04/07/20 - NITRILE GLOVES LARGE201760STAPLES ADVANTAGE 101-1007-60195 285.88Coronavirus Expenses04/23/20 - LAMINATOR & POUCHES201760STAPLES ADVANTAGE 101-1007-60195 52.76Operating Supplies04/30/20 - REIMB GATORADE & WATER FI…201761ULLOA, TONY 101-7003-60420 92.00United Way DeductionsCONTRIBUTION201762UNITED WAY OF THE DESERT 101-0000-20981 12.00Materials/Supplies02/26/20 - CH CASH DRAWER LOCK201763VALLEY LOCK & SAFE 101-3008-60431 -14.60Sales Taxes Payable03/04/20 - PLUSH BUNNIES SALES TAX201764WELLS FARGO BUSINESS CARD 101-0000-20304 98 Demand Register Packet: APPKT02374 - BC 05/01/2020 5/11/2020 1:00:37 PM Page 3 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number -21.88Sales Taxes Payable03/04/20 - CH OFFICE CHAIR SALES TAX201764WELLS FARGO BUSINESS CARD 101-0000-20304 -4.79Sales Taxes Payable03/16/20 - BOOKS SALES TAX201764WELLS FARGO BUSINESS CARD 101-0000-20304 35.00Travel & Training03/27/20 - WEBINAR201764WELLS FARGO BUSINESS CARD 101-1006-60320 -69.00Travel & Training03/09/20 - CANCELLED TRAINING201764WELLS FARGO BUSINESS CARD 101-1006-60320 110.00Membership Dues03/05/20 - CSMFO MEMBER C MARTINEZ201764WELLS FARGO BUSINESS CARD 101-1006-60351 610.00Subscriptions & Publications03/24/20 - CAFR 18/19 APPLICATION201764WELLS FARGO BUSINESS CARD 101-1006-60352 84.78Coronavirus Expenses03/27/20 - GLOVES201764WELLS FARGO BUSINESS CARD 101-1007-60195 10.77Coronavirus Expenses03/29/20 - PAPER LUNCH BAGS201764WELLS FARGO BUSINESS CARD 101-1007-60195 282.60Coronavirus Expenses03/16/20 - PROTECTIVE GOWNS201764WELLS FARGO BUSINESS CARD 101-1007-60195 779.92Coronavirus Expenses03/24/20 - PROTECTIVE TAPE201764WELLS FARGO BUSINESS CARD 101-1007-60195 699.65Coronavirus Expenses03/16/20 - ZOOM SUBSCRIPTION 3/16-4/…201764WELLS FARGO BUSINESS CARD 101-1007-60195 130.40Coronavirus Expenses04/01/20 - PROTECTIVE GEAR201764WELLS FARGO BUSINESS CARD 101-1007-60195 175.55Coronavirus Expenses03/10/20 - THERMOMETERS & SUPPLIES201764WELLS FARGO BUSINESS CARD 101-1007-60195 71.76Coronavirus Expenses03/18/20 - FS ISOLATION GOWNS201764WELLS FARGO BUSINESS CARD 101-1007-60195 82.80LQ Police Volunteers03/14/20 - PICTURE FRAMES201764WELLS FARGO BUSINESS CARD 101-2001-60109 -90.32Non-Reimbursable Misc03/27/20 - SCREEN PROTECTOR RETURN201764WELLS FARGO BUSINESS CARD 101-2002-60445 76.10Non-Reimbursable Misc03/03/20 - FS CARABINERS201764WELLS FARGO BUSINESS CARD 101-2002-60445 357.42Small Tools & Equipment03/05/20 - FS #93 ANIMAL CTRL POLES201764WELLS FARGO BUSINESS CARD 101-2002-60545 40.75Fire Station03/25/20 - FS #93 LOCK PICK SUPPLIES201764WELLS FARGO BUSINESS CARD 101-2002-60670 43.49Fire Station03/26/20 - FS #93 SUPPLIES201764WELLS FARGO BUSINESS CARD 101-2002-60670 169.00Travel & Training03/10/20 - HOTEL C DORAN201764WELLS FARGO BUSINESS CARD 101-3001-60320 265.00Membership Dues03/31/20 - WORLD AT WK MEMBER C ES…201764WELLS FARGO BUSINESS CARD 101-3001-60351 513.17Operating Supplies03/12/20 - WC NINTENDO ACCESSORIES201764WELLS FARGO BUSINESS CARD 101-3002-60420 210.35Community Experiences03/04/20 - PLUSH BUNNIES201764WELLS FARGO BUSINESS CARD 101-3003-60149 49.56Community Experiences03/11/20 - WATER201764WELLS FARGO BUSINESS CARD 101-3003-60149 9.18Community Experiences03/10/20 - ROCKET EVENT SUPPLIES201764WELLS FARGO BUSINESS CARD 101-3003-60149 13.02Community Experiences03/10/20 - DESERT YOUTH EVENT SUPPLIES201764WELLS FARGO BUSINESS CARD 101-3003-60149 421.93Operating Supplies03/12/20 - PICKELBALL ITEMS201764WELLS FARGO BUSINESS CARD 101-3003-60420 434.81Operating Supplies03/05/20 - CANOPIES FOR EVENTS201764WELLS FARGO BUSINESS CARD 101-3003-60420 14.99Marketing & Tourism Promoti…03/10/20 - APPLE MUSIC 03/20201764WELLS FARGO BUSINESS CARD 101-3007-60461 282.71Materials/Supplies03/10/20 - WATER FILTERS201764WELLS FARGO BUSINESS CARD 101-3008-60431 357.13Subscriptions & Publications03/16/20 - BOOKS201764WELLS FARGO BUSINESS CARD 101-6002-60352 86.50Supplies - Field03/12/20 - PET ID TAGS201764WELLS FARGO BUSINESS CARD 101-6004-60425 649.00Travel & Training03/31/20 - COMPTIA TRAINING J VILLALTA201764WELLS FARGO BUSINESS CARD 101-7006-60320 649.00Travel & Training04/01/20 - COMPTIA TRAINING T HANSEN201764WELLS FARGO BUSINESS CARD 101-7006-60320 19,600.00Contract Traffic Engineer02/29-04/03/20 ON-CALL TRAFFIC ENGIN…201766WILLDAN 101-7006-60144 Fund 101 - GENERAL FUND Total:2,258,926.09 Fund: 201 - GAS TAX FUND 46.46Materials/Supplies03/24/20 - GUTTER REPAIR201749LOWE'S HOME IMPROVEMENT…201-7003-60431 143.93Materials/Supplies04/20/20 - CLASS II BASE201759SOUTHWEST BOULDER & STO…201-7003-60431 Fund 201 - GAS TAX FUND Total:190.39 Fund: 202 - LIBRARY & MUSEUM FUND 1,875.00Maintenance/Services02/11/20 - LIBRARY INSTALL LED LIGHTS201740H&G HOME IMPROVEMENTS I…202-3004-60691 55.13Maintenance/Services03/03/20 - LIBRARY MAT'LS201742HOME DEPOT CREDIT SERVICES 202-3004-60691 127.32Maintenance/Services01/15/20 - RECLASS FROM 101-3008-604…201749LOWE'S HOME IMPROVEMENT…202-3004-60691 242.20Maintenance/Services03/02/20 - LIBRARY BATTERIES201749LOWE'S HOME IMPROVEMENT…202-3004-60691 2,644.42Janitorial04/2020 JANITORIAL SERVICES LIBRARY201750MERCHANTS BUILDING MAINT…202-3004-60115 698.50Janitorial04/2020 JANITORIAL SERVICES MUSEUM201750MERCHANTS BUILDING MAINT…202-3006-60115 Fund 202 - LIBRARY & MUSEUM FUND Total:5,642.57 Fund: 212 - SLESA (COPS) FUND 2,101.29COPS Robbery Prevention01/30-02/26/20 - BP9 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…212-0000-60178 6,076.54COPS Burglary/Theft Preventi…01/30-02/26/20 - BP9 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…212-0000-60179 10,871.64COPS Robbery Prevention02/27-03/25/20 - BP10 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…212-0000-60178 4,391.92COPS Burglary/Theft Preventi…02/27-03/25/20 - BP10 POLICE SERVICE201756RIVERSIDE COUNTY SHERIFF D…212-0000-60179 Fund 212 - SLESA (COPS) FUND Total:23,441.39 Fund: 215 - LIGHTING & LANDSCAPING FUND 33.11Supplies-Graffiti and Vandalism03/05/20 - GRAFFITI SUPPLIES201742HOME DEPOT CREDIT SERVICES 215-7004-60423 211.41Supplies-Graffiti and Vandalism03/26/20 - GRAFFITI OPERATIONS201742HOME DEPOT CREDIT SERVICES 215-7004-60423 21.86Supplies-Graffiti and Vandalism03/17/20 - GRAFFITI PAINT201742HOME DEPOT CREDIT SERVICES 215-7004-60423 99 Demand Register Packet: APPKT02374 - BC 05/01/2020 5/11/2020 1:00:37 PM Page 4 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 8.48Materials/Supplies03/13/20 - BOLTS201742HOME DEPOT CREDIT SERVICES 215-7004-60431 139.31Electric - Utilities04/21/20 - ELECTRICITY SERVICE201747IMPERIAL IRRIGATION DIST 215-7004-61116 24.92Electric - Medians - Utilities04/21/20 - ELECTRICITY SERVICE201747IMPERIAL IRRIGATION DIST 215-7004-61117 598.87Electric - Utilities04/29/20 - ELECTRICITY SERVICE201747IMPERIAL IRRIGATION DIST 215-7004-61116 687.35Electric - Medians - Utilities04/29/20 - ELECTRICITY SERVICE201747IMPERIAL IRRIGATION DIST 215-7004-61117 12.76Supplies-Graffiti and Vandalism02/26/20 - GRAFFITI PAINT201749LOWE'S HOME IMPROVEMENT…215-7004-60423 Fund 215 - LIGHTING & LANDSCAPING FUND Total:1,738.07 Fund: 221 - AB 939 - CALRECYCLE FUND 25.00AB 939 Recycling Solutions03/02/20 - GC RECYCLE CONTEST WINNER201764WELLS FARGO BUSINESS CARD 221-0000-60127 Fund 221 - AB 939 - CALRECYCLE FUND Total:25.00 Fund: 241 - HOUSING AUTHORITY 4,800.00Professional Services09/30/19 - APPRAISAL SERVICES201754OVERLAND PACIFIC & CUTLER …241-9101-60103 Fund 241 - HOUSING AUTHORITY Total:4,800.00 Fund: 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014) 200.00Relocation Benefits04/30/20 - WSA REIMB MISSING ITEMS201745HUNTER, WILLIAM 248-9102-60159 Fund 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014) Total:200.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS -4,495.73Retention PayablePO RETENTION201729BEST SIGNS INC 401-0000-20600 89,914.57ConstructionPURCHASE AND INSTALLATION OF SIGNS …201729BEST SIGNS INC 401-0000-60188 3,007.50Technical12/28/19-01/31/20 2018-01 MATERIALS T…201735CONVERSE CONSULTANTS 401-0000-60108 1,647.50Technical02/2020 2018-01 MATERIALS TESTING201735CONVERSE CONSULTANTS 401-0000-60108 -16,413.87Retention PayablePO 1920-0101 RETENTION 4201736DBX, INC.401-0000-20600 328,277.69Construction03/31/20 2016-02 HSIP INTERCONNECT I…201736DBX, INC.401-0000-60188 6,975.00Technical01/26-02/22/20 SRR PARK VENUE CONST …201752NV5 401-0000-60108 290.00Technical04/24/20 REVIEW FIRE HYDRANT EASEME…201755RASA/ERIC NELSON 401-0000-60108 111,827.06Construction03/2020 LQ VILLAGE COMPLETE STREET 2…201758SOUTHSTAR ENGINEERING & …401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:521,029.72 Fund: 501 - FACILITY & FLEET REPLACEMENT 406.31Motorcycle Repair & Mainten…04/17/20 - FRONT TIRE & BRAKE PADS R1…201731BMW MOTORCYCLES OF RIVE…501-0000-60679 290.76Motorcycle Repair & Mainten…04/24/20 - REAR TIRE REPAIR R1250RTP201731BMW MOTORCYCLES OF RIVE…501-0000-60679 18,657.01Vehicles, Rentals & Leases04/2020 - FLEET LEASE201738ENTERPRISE FM TRUST 501-0000-71030 158.60Vehicle Repair & Maintenance03/09/20 - BUCKET TRUCK MAINT201764WELLS FARGO BUSINESS CARD 501-0000-60676 340.84Furniture03/05/20 - CH OFFICE CHAIR201764WELLS FARGO BUSINESS CARD 501-0000-71020 271.88Furniture03/04/20 - CITY HALL OFFICE CHAIR201764WELLS FARGO BUSINESS CARD 501-0000-71020 Fund 501 - FACILITY & FLEET REPLACEMENT Total:20,125.40 Fund: 502 - INFORMATION TECHNOLOGY 50.00Software Licenses03/13/20 - BASECAMP 4/13-05/13/20201764WELLS FARGO BUSINESS CARD 502-0000-60301 0.99Software Licenses03/14/20 - APPLE ICLOUD 03/2020201764WELLS FARGO BUSINESS CARD 502-0000-60301 601.94Machinery & Equipment04/01/20 - HDMI TO USB PORT201764WELLS FARGO BUSINESS CARD 502-0000-80100 76.11Machinery & Equipment03/17/20 - USB ADAPTER G VILLALPANDO201764WELLS FARGO BUSINESS CARD 502-0000-80100 271.80Machinery & Equipment03/15/20 - IT ITEMS201764WELLS FARGO BUSINESS CARD 502-0000-80100 104.36Machinery & Equipment03/11/20 - IPAD CASES BLDG INSP201764WELLS FARGO BUSINESS CARD 502-0000-80100 75.04Machinery & Equipment03/19/20 - USB ADAPTER G VILLALPANDO201764WELLS FARGO BUSINESS CARD 502-0000-80100 Fund 502 - INFORMATION TECHNOLOGY Total:1,180.24 Grand Total:2,837,298.87 100 Demand Register Packet: APPKT02374 - BC 05/01/2020 5/11/2020 1:00:37 PM Page 5 of 6 Fund Summary Fund Expense Amount 101 - GENERAL FUND 2,258,926.09 201 - GAS TAX FUND 190.39 202 - LIBRARY & MUSEUM FUND 5,642.57 212 - SLESA (COPS) FUND 23,441.39 215 - LIGHTING & LANDSCAPING FUND 1,738.07 221 - AB 939 - CALRECYCLE FUND 25.00 241 - HOUSING AUTHORITY 4,800.00 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)200.00 401 - CAPITAL IMPROVEMENT PROGRAMS 521,029.72 501 - FACILITY & FLEET REPLACEMENT 20,125.40 502 - INFORMATION TECHNOLOGY 1,180.24 Grand Total:2,837,298.87 Account Summary Account Number Account Name Expense Amount 101-0000-13600 Prepaid Expense 540.00 101-0000-20304 Sales Taxes Payable -41.27 101-0000-20949 LT Care Insurance Pay 196.05 101-0000-20981 United Way Deductions 92.00 101-1002-60101 Contract Services - Admini…3,500.00 101-1002-60103 Professional Services 5,813.43 101-1005-60351 Membership Dues 110.00 101-1006-60125 Temporary Agency Servic…2,127.60 101-1006-60320 Travel & Training -34.00 101-1006-60351 Membership Dues 110.00 101-1006-60352 Subscriptions & Publicati…610.00 101-1007-60195 Coronavirus Expenses 5,461.19 101-2001-60109 LQ Police Volunteers 82.80 101-2001-60161 Sheriff Patrol 1,341,789.19 101-2001-60162 Police Overtime 29,437.46 101-2001-60163 Target Team 395,156.80 101-2001-60164 Community Services Offic…105,439.19 101-2001-60166 Gang Task Force 26,563.68 101-2001-60167 Narcotics Task Force -7,782.88 101-2001-60169 Motor Officer 97,964.32 101-2001-60170 Dedicated Sargeants 75,242.44 101-2001-60171 Dedicated Lieutenant 42,726.40 101-2001-60172 Sheriff - Mileage 73,224.70 101-2001-60174 Blood/Alcohol Testing 1,574.00 101-2001-60175 Special Enforcement Funds 988.95 101-2001-60193 Sexual Assault Exam Fees 1,200.00 101-2002-60445 Non-Reimbursable Misc -14.22 101-2002-60545 Small Tools & Equipment 357.42 101-2002-60670 Fire Station 371.41 101-2002-60691 Maintenance/Services 408.92 101-2002-61101 Electricity - Utilities 861.11 101-2002-61304 Mobile/Cell Phones/Satell…108.00 101-3001-60320 Travel & Training 169.00 101-3001-60351 Membership Dues 265.00 101-3002-60420 Operating Supplies 513.17 101-3003-60149 Community Experiences 282.11 101-3003-60420 Operating Supplies 856.74 101-3003-60512 LQ Art Event 123.86 101-3005-60431 Materials/Supplies 809.58 101-3005-60432 Tools/Equipment 27.12 101-3005-61106 Electric - Sports Complex -…2,281.13 101-3007-60461 Marketing & Tourism Pro…1,618.32 101-3008-60115 Janitorial 11,091.38 101-3008-60431 Materials/Supplies 931.36 101 Demand Register Packet: APPKT02374 - BC 05/01/2020 5/11/2020 1:00:37 PM Page 6 of 6 Account Summary Account Number Account Name Expense Amount 101-3008-60432 Tools/Equipment 1,241.69 101-3008-61101 Electricity - Utilities 90.91 101-6002-60352 Subscriptions & Publicati…357.13 101-6003-60118 Plan Checks 3,320.00 101-6004-60425 Supplies - Field 86.50 101-6006-60125 Temporary Agency Servic…7,816.21 101-7002-60183 Map/Plan Checking 1,231.00 101-7003-60420 Operating Supplies 166.98 101-7003-60432 Tools/Equipment 311.72 101-7006-60144 Contract Traffic Engineer 19,600.00 101-7006-60146 PM 10 - Dust Control 252.49 101-7006-60320 Travel & Training 1,298.00 201-7003-60431 Materials/Supplies 190.39 202-3004-60115 Janitorial 2,644.42 202-3004-60691 Maintenance/Services 2,299.65 202-3006-60115 Janitorial 698.50 212-0000-60178 COPS Robbery Prevention 12,972.93 212-0000-60179 COPS Burglary/Theft Prev…10,468.46 215-7004-60423 Supplies-Graffiti and Van…279.14 215-7004-60431 Materials/Supplies 8.48 215-7004-61116 Electric - Utilities 738.18 215-7004-61117 Electric - Medians - Utiliti…712.27 221-0000-60127 AB 939 Recycling Solutions 25.00 241-9101-60103 Professional Services 4,800.00 248-9102-60159 Relocation Benefits 200.00 401-0000-20600 Retention Payable -20,909.60 401-0000-60108 Technical 11,920.00 401-0000-60188 Construction 530,019.32 501-0000-60676 Vehicle Repair & Mainte…158.60 501-0000-60679 Motorcycle Repair & Main…697.07 501-0000-71020 Furniture 612.72 501-0000-71030 Vehicles, Rentals & Leases 18,657.01 502-0000-60301 Software Licenses 50.99 502-0000-80100 Machinery & Equipment 1,129.25 Grand Total:2,837,298.87 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**2,303,986.62**None****None** 141513T 290.00Technical Expense SilverRock Way Infra/Street Improvements 151603CT 111,827.06Construction Expense La Quinta Village Complete St-ATPSBIL-5433(020) 201602CT 328,277.69Construction Expense HSIP Traffic Signal Interconnect/HSIPL-5433(017) 201602RP -16,413.87Retention Payable HSIP Traffic Signal Interconnect/HSIPL-5433(017) 201608T 6,975.00Technical Expense SilverRock Event Space 201801T 4,655.00Technical Expense Cove Public Restroom 201906CT 89,914.57Construction Expense Highway 111 Auto Dealerships Signage 201906RP -4,495.73Retention Payable Highway 111 Auto Dealerships Signage AMEXWASTE 3,108.86Amex Golf Expense Waste Disposal American Express Golf Tournament CORONAMS 6,063.13Corona Materials & Supplies Corona Virus Emergency Response DYOE 62.58Desert Youth Olympics Expense Desert Youth Olympics EGGE 210.35La Quinta Egg Hunt Expense La Quinta Egg Hunt LQACE 2,828.43La Quinta Art Celebration - Expense La Quinta Art Celebration ROCKETE 9.18Mission La Quinta Rocket Launch Ex…Mission La Quinta Rocket Launch Grand Total:2,837,298.87 102 5/7/2020 8:20:46 PM Page 1 of 6 Demand Register City of La Quinta Packet: APPKT02381 - BC 05/08/2020 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 8,596.08Dental Insurance Pay03/2020 - DENTAL INSURANCE201777CIGNA HEALTH CARE 101-0000-20943 8,795.17Dental Insurance Pay05/2020 - DENTAL INSURANCE201777CIGNA HEALTH CARE 101-0000-20943 451.47Water -Pioneer Park - Utilities05/06/20 - WATER SERVICE201779COACHELLA VALLEY WATER DI…101-3005-61207 125.00Citywide Conf Room Supplies05/2020 - COFFEE EQPT201781DAIOHS FIRST CHOICE SERVICES 101-1007-60403 262.00Administrative Citation Services03/2020 - CODE CITATION PROCESSING201782DATA TICKET, INC.101-6004-60111 1,507.41SMIP Fees Payable01/01-03/31/20 - SEISMIC HAZARD MAPP…201784DEPARTMENT OF CONSERVAT…101-0000-20308 -75.37SMIP Fees01/01-03/31/20 - SEISMIC HAZARD MAPP…201784DEPARTMENT OF CONSERVAT…101-0000-42610 490.60Coronavirus Expenses04/27/20 - FEMA RFQ AD201787DESERT SUN PUBLISHING, LLC 101-1007-60195 1,200.00Sexual Assault Exam Fees03/04/20 - LA200640104201789EISENHOWER MEDICAL CENTER 101-2001-60193 800.00Sexual Assault Exam Fees03/25/20 - LA200840082201789EISENHOWER MEDICAL CENTER 101-2001-60193 17.92Professional Services03/2020 - ARMORED SERVICES201796GARDAWORLD 101-1006-60103 600.00Subscriptions & Publications05/01-10/31/20 - HR CONSULTING201797GUARDIAN HR 101-1004-60352 979.00HVAC04/28/20 - CITY HALL HVAC SVC201801HYDE'S AC 101-3008-60667 2,036.00HVAC04/29/20 - CITY HALL HVAC SVC201801HYDE'S AC 101-3008-60667 13.16Electric - Monticello Park - Utili…05/01/20 - ELECTRICITY SERVICE201802IMPERIAL IRRIGATION DIST 101-3005-61102 2,461.93Electric - Civic Center Park - Uti…05/01/20 - ELECTRICITY SERVICE201802IMPERIAL IRRIGATION DIST 101-3005-61103 357.39Electric - Fritz Burns Park - Utili…05/01/20 - ELECTRICITY SERVICE201802IMPERIAL IRRIGATION DIST 101-3005-61105 600.01Electric - Community Park - Util…05/01/20 - ELECTRICITY SERVICE201802IMPERIAL IRRIGATION DIST 101-3005-61109 13.04Electric - Desert Pride - Utilities05/01/20 - ELECTRICITY SERVICE201802IMPERIAL IRRIGATION DIST 101-3005-61114 1,524.87Electricity - Utilities05/01/20 - ELECTRICITY SERVICE201802IMPERIAL IRRIGATION DIST 101-3008-61101 497.07Electricity - Utilities05/06/20 - ELECTRICITY SERVICE201802IMPERIAL IRRIGATION DIST 101-2002-61101 12.34Electric - Colonel Paige - Utiliti…05/06/20 - ELECTRICITY SERVICE201802IMPERIAL IRRIGATION DIST 101-3005-61108 37.75Electric - Adams Park - Utilities05/06/20 - ELECTRICITY SERVICE201802IMPERIAL IRRIGATION DIST 101-3005-61110 840.00Coronavirus Expenses05/06/20 - FEMA AD SPANISH 4/27 & 5/8201809LA PRENSA HISPANA 101-1007-60195 3,890.24Fire Station05/07/20 REPLACE MATTRESSES FS #32 (8)201817MOR FURNITURE FOR LESS, INC 101-2002-60670 2,673.00Fire Station05/07/20 REPLACE MATTRESSES FOR FS #…201817MOR FURNITURE FOR LESS, INC 101-2002-60670 2,910.00Coronavirus Expenses05/06/20 - FEMA RFP PREPARATION201819NAI CONSULTING INC 101-1007-60195 77.37Mobile/Cell Phones/Satellites04/2020 - SATELLITE PHONES201822NI GOVERNMENT SERVICES INC 101-2002-61304 550.87Coronavirus Expenses04/22/20 - HAND SANITIZER201824OMEGA INDUSTRIAL SUPPLY, I…101-1007-60195 250.00HVAC04/01/20 - CITY HALL HVAC201825PACIFIC WEST AIR CONDITION…101-3008-60667 123.91Community Experiences04/21/20 - PILLAR ENGRAVING FY 1920201828POWERS AWARDS INC 101-3003-60149 4,790.00Fritz Burns Pool Maintenance04/2020 FRITZ BURNS POOL MAINTENAN…201833SHARK POOLS INC 101-3005-60184 2,580.00LQ Park Water Feature04/2020 LQ WATER FEATURE MAINTENA…201833SHARK POOLS INC 101-3005-60554 562.50Civic Center Lake Maintenance04/30/20 - LAKE MAINT DIVE INSPECTION201835SOUTHWEST AQUATICS INC 101-3005-60117 289.98Operating Supplies04/17/20 - DRINKING WATER201836SPARKLETTS 101-7003-60420 104.10Citywide Conf Room Supplies04/17/20 - CITY WIDE DRINKING WATER201836SPARKLETTS 101-1007-60403 100.00Operating Supplies04/01-04/03/20 - TRACKING DEVICE201837SPRINT 101-2001-60420 319.00Life Insurance Pay04/2020 - LIFE INSURANCE/DISABILITY201838STANDARD INSURANCE COMP…101-0000-20947 2,795.31Disability Insurance Pay04/2020 - LIFE INSURANCE/DISABILITY201838STANDARD INSURANCE COMP…101-0000-20955 319.00Life Insurance Pay03/2020 - LIFE INSURANCE/DISABILITY201838STANDARD INSURANCE COMP…101-0000-20947 2,830.25Disability Insurance Pay03/2020 - LIFE INSURANCE/DISABILITY201838STANDARD INSURANCE COMP…101-0000-20955 95.88Coronavirus Expenses04/29/20 - THERMAL LAM POUCHES201839STAPLES ADVANTAGE 101-1007-60195 650.00Professional Services04/27/20 - ZOOM ASSEMBLY BEN FRANKL…201841THE ECOHERO SHOW LLC 101-1002-60103 31.37Gas - Utilities03/20-04/20/20 - FS #32 GAS SERVICE201842THE GAS COMPANY 101-2002-61100 483.13Gas - Utilities03/20-04/20/20 - CITY HALL GAS SVC201842THE GAS COMPANY 101-3008-61100 15.29Gas-Utilities FB Pool03/20-04/20/20 - FRITZ POOL GAS SVC201842THE GAS COMPANY 101-3005-61100 123.54Gas - Utilities03/20-04/20/20 - WC GAS SERVICE201842THE GAS COMPANY 101-3008-61100 94.00Materials/Supplies04/22/20 - WC CLEAN MORTISE LOCKCASE201844THE LOCK SHOP, INC 101-3008-60431 86.96Cable - Utilities04/16-05/15/20 - FS #32 CABLE (8152)201847TIME WARNER CABLE 101-2002-61400 41.69Cable - Utilities04/16-05/15/20 - FS #70 GAS SVC (1860)201847TIME WARNER CABLE 101-2002-61400 70.00Pest Control03/13/20 - WC PEST CONTROL201851TRULY NOLEN INC 101-3008-60116 48.00Pest Control03/13/20 - WC RODENT MONTHLY201851TRULY NOLEN INC 101-3008-60116 78.00Pest Control04/03/20 - CITY HALL PEST CONTROL201851TRULY NOLEN INC 101-3008-60116 103 Demand Register Packet: APPKT02381 - BC 05/08/2020 5/7/2020 8:20:46 PM Page 2 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 250.00Maintenance/Services04/02/20 - BEE HIVE REMOVAL201851TRULY NOLEN INC 101-3005-60691 3,000.00Professional Services04/2020 STVRP COMPLIANCE SERVICES201853VACATION RENTAL COMPLIAN…101-6006-60103 5,387.10Coronavirus Expenses04/08/20 COVID-19 - RESIDENT POST CAR…201855XPRESS GRAPHICS 101-1007-60195 731.71Printing04/22/20 - FY 20/21 BUDGET TABS & COV…201855XPRESS GRAPHICS 101-1006-60410 2,515.74Advertising04/29/20 - POLE BANNERS LQ GRADUATI…201855XPRESS GRAPHICS 101-3007-60450 Fund 101 - GENERAL FUND Total:71,010.78 Fund: 201 - GAS TAX FUND 128.12Traffic Control Signs04/28/20 - SPEED TRAILER201771AUTOZONE 201-7003-60429 -18.00Traffic Control Signs04/28/20 - SPEED TRAILER CREDIT201771AUTOZONE 201-7003-60429 13.23Electricity - Utilities05/01/20 - ELECTRICITY SERVICE201802IMPERIAL IRRIGATION DIST 201-7003-61101 6.85Materials/Supplies04/03/20 - BOLTS201818MOWERS PLUS INC 201-7003-60431 1,031.49Traffic Control Signs04/28/20 - TRAFFIC CONTROL SIGNS201848TOPS' N BARRICADES INC 201-7003-60429 51.22Traffic Control Signs04/28/20 - TRAFFIC CONTROL SIGNS201848TOPS' N BARRICADES INC 201-7003-60429 Fund 201 - GAS TAX FUND Total:1,212.91 Fund: 202 - LIBRARY & MUSEUM FUND 123.17Telephone - Utilities04/13-05/12/20 - MUSEUM PHONE201794FRONTIER COMMUNICATIONS…202-3006-61300 2,621.45Electricity - Utilities05/01/20 - ELECTRICITY SERVICE201802IMPERIAL IRRIGATION DIST 202-3004-61101 657.51HVAC04/23/20 - LIBRARY HVAC BELTS201806JOHNSTONE SUPPLY 202-3004-60667 104.25Gas - Utilities03/20-04/20/20 - LIBRARY GAS SVC201842THE GAS COMPANY 202-3004-61100 74.00Pest Control04/03/20 - LIBRARY PEST CONTROL201851TRULY NOLEN INC 202-3004-60116 49.00Pest Control04/03/20 - MUSEUM PEST CONTROL201851TRULY NOLEN INC 202-3006-60116 Fund 202 - LIBRARY & MUSEUM FUND Total:3,629.38 Fund: 215 - LIGHTING & LANDSCAPING FUND 125.69Water - Medians - Utilities05/01/20 - WATER SERVICE201779COACHELLA VALLEY WATER DI…215-7004-61211 86.55Water - Medians - Utilities05/06/20 - WATER SERVICE201779COACHELLA VALLEY WATER DI…215-7004-61211 40.72Electric - Utilities04/10-05/09/20 - PHONE SERVICE201794FRONTIER COMMUNICATIONS…215-7004-61116 1,976.19Electric - Utilities05/01/20 - ELECTRICITY SERVICE201802IMPERIAL IRRIGATION DIST 215-7004-61116 1,039.04Electric - Medians - Utilities05/01/20 - ELECTRICITY SERVICE201802IMPERIAL IRRIGATION DIST 215-7004-61117 717.24Electric - Utilities05/06/20 - ELECTRICITY SERVICE201802IMPERIAL IRRIGATION DIST 215-7004-61116 386.20Electric - Medians - Utilities05/06/20 - ELECTRICITY SERVICE201802IMPERIAL IRRIGATION DIST 215-7004-61117 154.48Materials/Supplies05/04/20 - MATERIALS201845THE SHERWIN-WILLIAMS CO.215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:4,526.11 Fund: 221 - AB 939 - CALRECYCLE FUND 3,000.00AB 939 Recycling Solutions04/01-04/30/20 - 107.3 MOD FM NTR SP…201769ALPHA MEDIA LLC 221-0000-60127 888.96AB 939 Recycling Solutions04/15/20 - ONSITE SHRED FOR HR201834SHRED-IT USA - SAN BERNADI…221-0000-60127 Fund 221 - AB 939 - CALRECYCLE FUND Total:3,888.96 Fund: 235 - SO COAST AIR QUALITY FUND 54,752.50Machinery & Equipment03/31/20 2019-12 ELECTRIC VEHICLE CHA…201780CREATIVE LIGHTING & ELECTR…235-0000-80100 305.31Electricity - Utilities05/01/20 - ELECTRICITY SERVICE201802IMPERIAL IRRIGATION DIST 235-0000-61101 Fund 235 - SO COAST AIR QUALITY FUND Total:55,057.81 Fund: 241 - HOUSING AUTHORITY 5,475.00Professional Services04/2020 HOUSING COMPLIANCE AND M…201774CAHA, BECKY 241-9101-60103 Fund 241 - HOUSING AUTHORITY Total:5,475.00 Fund: 247 - ECONOMIC DEVELOPMENT FUND 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201767AARON D ADAME OD 247-0000-60510 157.50Marketing & Tourism Promoti…04/01-04/30/20 - MIX 100.5 CORONAVIR…201769ALPHA MEDIA LLC 247-0000-60461 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201772BITTER, KIRK PHILLIP 247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201775CELEBRATIONS OF JOY, INC 247-0000-60510 10,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201776CHULA CAFES LLC 247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201778COACHELLA SALON SUITES, LLC 247-0000-60510 10,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201785DESERT EYE ASSOCIATES, A PR…247-0000-60510 10,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201786DESERT FASHIONS INC 247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201788DION & FALLDORF COMPANY 247-0000-60510 15,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201790ELIZABETH & PRINCE INC OR …247-0000-60510 20,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201793FOOTLOOSE REFLEXOLOGY LLC 247-0000-60510 15,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201799HARGETT 247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201803INFINITY HAIR DESIGN 247-0000-60510 20,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201804INTERNATIONAL SALES ASSOC…247-0000-60510 104 Demand Register Packet: APPKT02381 - BC 05/08/2020 5/7/2020 8:20:46 PM Page 3 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 10,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201805IVAN'S BLINDS AND MORE 247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201807KOUCHI, STEVE 247-0000-60510 20,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201808LA BRASSERIE LLC 247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201810LA QUINTA JEWELERS INC 247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201811LA QUINTA OLIVE OIL COMPA…247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201812LIVE WELL CLINIC OR SONJA F…247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201813M & Y ENTERPRISE INC DBA Y…247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201814MARVIN INVESTMENTS INC.247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201815MAXCYS GRILL 247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201816MCARTHUR, HEIDI 247-0000-60510 10,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201820NASH SOURIAL, DDS, INC 247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201821NGUYEN, JOSEPH P 247-0000-60510 20,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201827POKEHANA 247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201829RITA C SOTO DDS, INC 247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201830S2W, INC 247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201831SALON MONTANA OLD TOWN 247-0000-60510 20,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201832SANDAA, INC DBA ALANKARA …247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201840SUNG'S TAEKWONDO ACADE…247-0000-60510 20,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201843THE GRILL ON MAIN 247-0000-60510 10,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201846THE UPS STORE 4781 247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201849TOTALLY YOU SALON 247-0000-60510 15,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201854VU FAMILY INC.247-0000-60510 5,000.00Small Bus.Emer. Econ. Relief P…05/07/20 - COVID-19 EMERG ECON RELIEF…201856YOGA CENTRAL 247-0000-60510 Fund 247 - ECONOMIC DEVELOPMENT FUND Total:330,157.50 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 9,140.00Construction02/06/20 ANCHOR BOLT ASSEMBLY FOR …201770AMERON POLE PRODUCTS, LLC 401-0000-60188 9,253.56Construction02/06/20 TAXES FOR MATERIALS ONLY201770AMERON POLE PRODUCTS, LLC 401-0000-60188 62,340.00Construction02/06/20 GALVANIZED CT 2018 RSP201770AMERON POLE PRODUCTS, LLC 401-0000-60188 20,915.00Construction02/06/20 GALVANIZED CT 2018 RSP201770AMERON POLE PRODUCTS, LLC 401-0000-60188 11,920.00Construction02/06/20 GALVANIZED CT 2018 RSP201770AMERON POLE PRODUCTS, LLC 401-0000-60188 1,440.00Construction02/06/20 ANCHOR BOLT ASSEMBLY FOR …201770AMERON POLE PRODUCTS, LLC 401-0000-60188 6,400.00Construction02/06/20 LOT PRICE FOR FREIGHT201770AMERON POLE PRODUCTS, LLC 401-0000-60188 -2,737.63Retention PayablePO 1920-0184 RETENTION201780CREATIVE LIGHTING & ELECTR…401-0000-20600 6,749.25Design03/31/20 WASHINGTON/WARING TRIPLE …201791ENGINEERING RESOURCES 401-0000-60185 3,693.75Design04/10/20 SRR EVENT SITE DESIGN SVCS P…201800HERMANN DESIGN GROUP INC 401-0000-60185 81.08Construction04/24/20 - 20014-13 BID SPECS201826PLANIT REPROGRAPHICS SYST…401-0000-60188 195.18Construction04/24/20 - 2016-02 CONST SET201826PLANIT REPROGRAPHICS SYST…401-0000-60188 -15,237.11Retention PayablePO 1920-0128 RETENTION #7201852URBAN HABITAT 401-0000-20600 304,742.27Construction03/01-03/31/20 2016-08 SILVERROCK PA…201852URBAN HABITAT 401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:418,895.35 Fund: 501 - FACILITY & FLEET REPLACEMENT 1,772.64Motorcycle Repair & Mainten…04/21/20 - CLUTCH & TIRE REP R1250RTP …201773BMW MOTORCYCLES OF RIVE…501-0000-60679 924.74Fuel & Oil04/2020 - FUEL CHARGES201795FUELMAN 501-0000-60674 4,885.00City Bldg Repl/Repair02/11/20 - WC REPAIRS INSTALL WASHER…201798H&G HOME IMPROVEMENTS I…501-0000-71103 2,312.65Fuel & Oil04/01-04/15/20 - VEHICLE FUEL201850TOWER ENERGY GROUP 501-0000-60674 Fund 501 - FACILITY & FLEET REPLACEMENT Total:9,895.03 Fund: 502 - INFORMATION TECHNOLOGY 18,440.89Consultants03/25/20 PROCURE LENOVO LAPTOPS (10)201768ACORN TECHNOLOGY SERVICES 502-0000-60104 24,935.00Consultants05/2020 IT SERVICES NETWORK ADMIN C…201768ACORN TECHNOLOGY SERVICES 502-0000-60104 11,800.00Consultants05/01/20 REPL HP PROLIANT DELL POWER…201768ACORN TECHNOLOGY SERVICES 502-0000-60104 58,522.62Machinery & Equipment12/27/19 DELL EMC SWITCH & STORAGE …201783DELL MARKETING LP 502-0000-80100 95.98Cable - Utilities04/10-05/09/20 - CITY HALL INTERNET201794FRONTIER COMMUNICATIONS…502-0000-61400 2,079.00Cable - Utilities04/10-05/09/20 - CITY HALL FIBER (2546)201847TIME WARNER CABLE 502-0000-61400 82.14Cable - Utilities04/12-05/11/20 - CITY YARD CABLE (4080)201847TIME WARNER CABLE 502-0000-61400 Fund 502 - INFORMATION TECHNOLOGY Total:115,955.63 Fund: 504 - INSURANCE FUND 43.49Office Supplies04/22/20 - USB DRIVE201823OFFICE DEPOT 504-1010-60400 51.74Office Supplies04/22/20 - PRINTER INK201823OFFICE DEPOT 504-1010-60400 Fund 504 - INSURANCE FUND Total:95.23 105 Demand Register Packet: APPKT02381 - BC 05/08/2020 5/7/2020 8:20:46 PM Page 4 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 601 - SILVERROCK RESORT 772.00Repair & Maintenance04/23/20 - SILVERROCK ADD R22201792FIRST CHOICE A/C & HEATING …601-0000-60660 7.50Bank Fees03/2020 - SRR ARMORED SERVICES201796GARDAWORLD 601-0000-60455 Fund 601 - SILVERROCK RESORT Total:779.50 Grand Total:1,020,579.19 106 Demand Register Packet: APPKT02381 - BC 05/08/2020 5/7/2020 8:20:46 PM Page 5 of 6 Fund Summary Fund Expense Amount 101 - GENERAL FUND 71,010.78 201 - GAS TAX FUND 1,212.91 202 - LIBRARY & MUSEUM FUND 3,629.38 215 - LIGHTING & LANDSCAPING FUND 4,526.11 221 - AB 939 - CALRECYCLE FUND 3,888.96 235 - SO COAST AIR QUALITY FUND 55,057.81 241 - HOUSING AUTHORITY 5,475.00 247 - ECONOMIC DEVELOPMENT FUND 330,157.50 401 - CAPITAL IMPROVEMENT PROGRAMS 418,895.35 501 - FACILITY & FLEET REPLACEMENT 9,895.03 502 - INFORMATION TECHNOLOGY 115,955.63 504 - INSURANCE FUND 95.23 601 - SILVERROCK RESORT 779.50 Grand Total:1,020,579.19 Account Summary Account Number Account Name Expense Amount 101-0000-20308 SMIP Fees Payable 1,507.41 101-0000-20943 Dental Insurance Pay 17,391.25 101-0000-20947 Life Insurance Pay 638.00 101-0000-20955 Disability Insurance Pay 5,625.56 101-0000-42610 SMIP Fees -75.37 101-1002-60103 Professional Services 650.00 101-1004-60352 Subscriptions & Publicati…600.00 101-1006-60103 Professional Services 17.92 101-1006-60410 Printing 731.71 101-1007-60195 Coronavirus Expenses 10,274.45 101-1007-60403 Citywide Conf Room Suppl…229.10 101-2001-60193 Sexual Assault Exam Fees 2,000.00 101-2001-60420 Operating Supplies 100.00 101-2002-60670 Fire Station 6,563.24 101-2002-61100 Gas - Utilities 31.37 101-2002-61101 Electricity - Utilities 497.07 101-2002-61304 Mobile/Cell Phones/Satell…77.37 101-2002-61400 Cable - Utilities 128.65 101-3003-60149 Community Experiences 123.91 101-3005-60117 Civic Center Lake Mainten…562.50 101-3005-60184 Fritz Burns Pool Maintena…4,790.00 101-3005-60554 LQ Park Water Feature 2,580.00 101-3005-60691 Maintenance/Services 250.00 101-3005-61100 Gas-Utilities FB Pool 15.29 101-3005-61102 Electric - Monticello Park -…13.16 101-3005-61103 Electric - Civic Center Park…2,461.93 101-3005-61105 Electric - Fritz Burns Park -…357.39 101-3005-61108 Electric - Colonel Paige - U…12.34 101-3005-61109 Electric - Community Park …600.01 101-3005-61110 Electric - Adams Park - Util…37.75 101-3005-61114 Electric - Desert Pride - Uti…13.04 101-3005-61207 Water -Pioneer Park - Utili…451.47 101-3007-60450 Advertising 2,515.74 101-3008-60116 Pest Control 196.00 101-3008-60431 Materials/Supplies 94.00 101-3008-60667 HVAC 3,265.00 101-3008-61100 Gas - Utilities 606.67 101-3008-61101 Electricity - Utilities 1,524.87 101-6004-60111 Administrative Citation Se…262.00 101-6006-60103 Professional Services 3,000.00 101-7003-60420 Operating Supplies 289.98 201-7003-60429 Traffic Control Signs 1,192.83 107 Demand Register Packet: APPKT02381 - BC 05/08/2020 5/7/2020 8:20:46 PM Page 6 of 6 Account Summary Account Number Account Name Expense Amount 201-7003-60431 Materials/Supplies 6.85 201-7003-61101 Electricity - Utilities 13.23 202-3004-60116 Pest Control 74.00 202-3004-60667 HVAC 657.51 202-3004-61100 Gas - Utilities 104.25 202-3004-61101 Electricity - Utilities 2,621.45 202-3006-60116 Pest Control 49.00 202-3006-61300 Telephone - Utilities 123.17 215-7004-60431 Materials/Supplies 154.48 215-7004-61116 Electric - Utilities 2,734.15 215-7004-61117 Electric - Medians - Utiliti…1,425.24 215-7004-61211 Water - Medians - Utilities 212.24 221-0000-60127 AB 939 Recycling Solutions 3,888.96 235-0000-61101 Electricity - Utilities 305.31 235-0000-80100 Machinery & Equipment 54,752.50 241-9101-60103 Professional Services 5,475.00 247-0000-60461 Marketing & Tourism Pro…157.50 247-0000-60510 Small Bus.Emer. Econ. Rel…330,000.00 401-0000-20600 Retention Payable -17,974.74 401-0000-60185 Design 10,443.00 401-0000-60188 Construction 426,427.09 501-0000-60674 Fuel & Oil 3,237.39 501-0000-60679 Motorcycle Repair & Main…1,772.64 501-0000-71103 City Bldg Repl/Repair 4,885.00 502-0000-60104 Consultants 55,175.89 502-0000-61400 Cable - Utilities 2,257.12 502-0000-80100 Machinery & Equipment 58,522.62 504-1010-60400 Office Supplies 95.23 601-0000-60455 Bank Fees 7.50 601-0000-60660 Repair & Maintenance 772.00 Grand Total:1,020,579.19 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**536,499.39**None****None** 141513CT 81.08Construction Expense SilverRock Way Infra/Street Improvements 201602CT 195.18Construction Expense HSIP Traffic Signal Interconnect/HSIPL-5433(017) 201608CT 304,742.27Construction Expense SilverRock Event Space 201608D 3,693.75Design Expense SilverRock Event Space 201608RP -15,237.11Retention Payable SilverRock Event Space 201701CT 121,408.56Construction Expense Washington Street at Fred Waring Drive 201701D 6,749.25Design Expense Washington Street at Fred Waring Drive 201912E 54,752.50Electric Vehicle Charging Station Hwy…Electric Vehicle Charging Stations - Highway 111 201912RP -2,737.63Retention Payable Electric Vehicle Charging Stations - Highway 111 CORONAMISC 6,875.20MiscellaneousCorona Virus Emergency Response CORONAMS 646.75Corona Materials & Supplies Corona Virus Emergency Response CORONAP 2,910.00ContractsCorona Virus Emergency Response Grand Total:1,020,579.19 108 City of La Quinta Bank Transactions 04/25 – 05/08/2020 Wire Transaction Listed below are the wire transfers from 04/25 – 05/08/2020 Wire Transfers: 05/01/2020 - WIRE TRANSFER - ICMA 5,165.29$ 05/01/2020 - WIRE TRANSFER - LQCEA 450.00$ 05/01/2020 - WIRE TRANSFER - PERS 43,964.33$ 05/07/2020 - WIRE TRANSFER - PERS 128,242.38$ 05/07/2020 - WIRE TRANSFER - AF FSA 4,974.56$ 05/08/2020 - WIRE TRANSFER - LANDMARK 107,732.95$ 05/08/2020 - WIRE TRANSFER - AF FSA 1,362.84$ TOTAL WIRE TRANSFERS OUT 291,892.35$ Attachment 2 109 110 City of La Quinta CITY COUNCIL MEETING: May 19, 2020 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO APPROVE SIDE LETTER AGREEMENT FOR FISCAL YEAR 2020/21 WITH LA QUINTA CITY EMPLOYEES ASSOCIATION IMPLEMENTING SALARY AND BENEFIT PLAN FREEZE FOR REPRESENTED EMPLOYEES RECOMMENDATION Adopt a Resolution to approve a Side Letter Agreement with La Quinta City Employees Association for fiscal year 2020/21 to implement a salary and benefit plan freeze; and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY The preliminary 2020/21 General Fund budget projects a deficit of $2,899,300. The City met and conferred with the La Quinta City Employees Association (LQCEA) and agreed upon a salary and benefit plan freeze to help reduce the budget deficit. The City and LQCEA wish to execute a Side Letter Agreement (Agreement) for fiscal year 2020/21 to effectuate the freeze. FISCAL IMPACT If approved, the Side Letter Agreement (Agreement) would apply to all City employees and result in total salary and benefits savings of $185,000. BACKGROUND/ANALYSIS The City’s mission is to be a high perfor ming organization that provides optimal programs and services to residents and businesses of the City. With the projected financial deficit and unstable economic outlook, the City and LQCEA have agreed to cost saving measures. The Agreement would extend all current fiscal year 2019/20 employee salary steps through fiscal year 2020/2021. In addition, the monthly health benefit cap amount shall remain the same. The City and LQCEA met and agreed to execute the Agreement to effectuate the salary and benefit plan for fiscal year 2020/21. Both parties have agreed to meet and confer on the items identified in the Agreement prior to its expiration on June 30, 2021. BUSINESS SESSION ITEM NO. 1 111 ALTERNATIVES As LQCEA has voted to approve the Agreement, Staff does not recommend an alternative. Prepared by: Chris Escobedo, Community Resources Director Approved by: Jon McMillen, City Manager 112 RESOLUTION NO. 2020 - XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A SIDE LETTER AGREEMENT FOR FISCAL YEAR 2020/21 WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION IMPLEMENTING A SALARY AND BENEFIT PLAN FREEZE WHEREAS, the City of La Quinta, hereinafter referred to as “City” and the La Quinta City Employees Association, the recognized organization representing its members, hereinafter referred to as “Association” must meet and confer, in accordance with the City’s Personnel Policies and Procedures, and agree upon salary and benefit plan; and WHEREAS, the preliminary General Fund budget for fiscal year 2020/21 projects a deficit; and WHEREAS, the City met and conferred with the Association and agreed upon a salary and benefit plan freeze for members represented by the Association; and WHEREAS, The City and the Association wish to execute a Side Letter Agreement to memorialize the salary and benefit plan freeze, enclosed as “Exhibit A”, and incorporated by this reference. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council does hereby find the recitals listed above to be true and correct. SECTION 2. The City Council does hereby approve a Side Letter Agreement, enclosed as Exhibit A, effective July 1, 2020 through June 30, 2021, between the City and Association, to implement a salary and benefit plan freeze for members represented by the Association, establishing the following: (i) freezing merit salary increases for the 2020 Evaluation Process; (ii) freezing the health benefit cap at $1,709 per month/per employee for fiscal year 2020/21; and (iii) suspending the World at Work adjustment for fiscal years 2019/20 and 2020/21. 113 Resolution No. 2020 – xxx Side Letter Agreement for Fiscal Year 2020/21 Adopted: (date), 2020 Page 2 of 2 SECTION 2. The City Council does hereby authorize the City Manager to execute the Side Letter Agreement. SECTION 3. All other terms and conditions of the Memorandum of Understanding between the City and Association, executed on or about June 19, 2018, remain in full force and effect. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this day of , , by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ____________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 114 RESOLUTION NO. 2020-XXX EXHIBIT A115 116 City of La Quinta CITY COUNCIL MEETING: May 19, 2020 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO APPROVE IMPLEMENTATION OF SALARY AND BENEFIT PLAN FREEZE FOR FISCAL YEAR 2020/21 FOR NON- REPRESENTED MANAGEMENT, CONTRACT AND CONFIDENTIAL EMPLOYEES RECOMMENDATION Adopt a Resolution approving the implementation of a salary and benefit plan freeze for fiscal year 2020/21 for non-represented management, contract and confidential employees. EXECUTIVE SUMMARY The preliminary 2020/21 General Fund budget projects a deficit of $2,899,300. The City met and conferred with the La Quinta City Employees Association (LQCEA) on matters relating to salary and benefit plan freeze and no additional increases in the next fiscal year. Salary and benefit plan freeze also affects non-represented management, contract and confidential employees. The resolution includes a freeze on the salaries and benefit plan for fiscal year 2020/21, which will help reduce the budget deficit. FISCAL IMPACT If approved, the resolutions regarding LQCEA, non-represented management, contract and confidential employees would apply to all City employees and result in total salary and benefits savings of $185,000. BACKGROUND/ANALYSIS When the City agrees to change in the salaries and benefit plan for LQCEA, it also enacts non-represented management, contract, and confidential employees the same change. The resolution would extend and keep the same all current fiscal year 2019/20 employee pay rates through fiscal year 2020/21. In addition, the monthly medical health cap amount shall remain the same. ALTERNATIVES Staff does not recommend an alternative. Prepared by: Chris Escobedo, Community Resources Director Approved by: Jon McMillen, City Manager BUSINESS SESSION ITEM NO. 2 117 118 RESOLUTION NO. 2020 - xxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, IMPLEMENTING A SALARY AND BENEFIT PLAN FREEZE FOR NON-REPRESENTED MANAGEMENT, CONTRACT AND CONFIDENTIAL EMPLOYEES COMMENCING ON JULY 1, 2020, AND ENDING JUNE 30, 2021 WHEREAS, the City of La Quinta, in accordance with the City’s Personnel Policies and Procedures, must adopt the salary and benefit plan via resolution; and WHEREAS, the preliminary General Fund budget for fiscal year 2020/21 projects a deficit; and WHEREAS, the City met and conferred with the La Quinta City Employees Association and agreed upon a salary and benefit plan freeze for members represented by the La Quinta City Employee Association; and WHEREAS, the agreed upon salary and benefit plan freeze affects non- represented management, contract and confidential employees; and WHEREAS, the City wishes to implement a salary and benefit plan freeze for non-represented management, contract, and confidential employees. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council does hereby find the recitals listed above to be true and correct. SECTION 2. The City Council does hereby approve for the implementation of a salary and benefit plan freeze for non-represented management, contract and confidential employees effectuating the following: (i) freezing merit salary increases for the 2020 Evaluation Process; (ii) freezing the health benefit cap at $1,709 per month/per employee for fiscal year 2020/21; and (iii) suspending the World at Work adjustment for fiscal years 2019/20 and 2020/21. 119 Resolution No. 2020 – xxx Salary & Benefit Plan Freeze for Non-represented Management, Contract, and Confidential Employees FY 2020/21 Adopted: (date), 2020 Page 2 of 2 SECTION 3. The City recognizes contract management positions as the City Manager, Community Resources Director, Design and Development Director, Finance Director, and Public Works Director/City Engineer. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this day of , , by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ____________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 120 City of La Quinta CITY COUNCIL MEETING: May 19, 2020 STAFF REPORT AGENDA TITLE: INTRODUCE AN ORDINANCE AMENDING CHAPTER 2.60 OF THE LA QUINTA MUNICIPAL CODE RELATING TO THE CONFLICT OF INTEREST CODE, AND APPROVE THE CALIFORNIA FAIR POLITICAL PRACTICES COMMISSION’S 2020 LOCAL AGENCY BIENNIAL NOTICE RECOMMENDATION A) Move to take up Ordinance No. ___ by title and number only and waive further reading. B) Move to introduce at first reading Ordinance No. ____ amending Chapter 2.60 of the La Quinta Municipal Code relating to the City’s conflict of interest code. C) Move to approve and accept the California Fair Political Practices Commission’s 2020 Local Agency Biennial Notice. EXECUTIVE SUMMARY The Political Reform Act (PRA) requires every local government to review its Conflict of Interest Code (Code) biennially and submit the Local Agency Biennial Notice (Attachment 1) to the Code reviewing body. The City Council is the code reviewing body for the City. The purpose of the Code is to specifically designate positions that make or participate in the making of governmental decisions, which may foreseeably have a material effect on any financial interests of the persons holding those positions. City officials in the positions designated on the attached ordinance must disclose their financial interests annually and refrain from participation in any decision(s) that may affect them financially. The annual Statement of Economic Interest filings are the basis for the transparency that California’s PRA requires of public officials. Statements of Economic Interest are public documents filed with the City Clerk. BUSINESS SESSION ITEM NO. 3 121 FISCAL IMPACT – None. BACKGROUND/ANALYSIS Public officials, both elected and appointed, are classified in one of two disclosure categories based on their level of influence on municipal financial decisions. Officials in the “full disclosure” category have substantial influence and must disclose all investments, business positions, and interests in real property, within the jurisdiction, held on the date of assuming office and income received during the 12 months immediately preceding assuming office. Officials in the “limited disclosure” category have less influence on decisions. These positions must disclose personal economic interests held that could be significantly affected through the exercise of official duties, including investments, business positions, and income from sources located in or doing business in the City, interests in real property located in the City, and property located not more than two miles outside the boundary of the City or property located within two miles of any property owned or used by the City. Review of the City’s positions, duties, and influence of public officials has resulted in the following recommended changes to Chapter 2.60 of the Municipal Code due to organizational changes over the last two years to better align positions with the City’s ability to provide high-level services to its community: Add the following titles as designated positions for “limited disclosure” filing:  Accounting Manager  Assistant Construction Manager  Associate Engineer  Community Resources Analyst  Deputy Director of Facilities  Director of Public Works / City Engineer  Marketing Manager  Public Safety Analyst  Senior Emergency Management Coordinator  Traffic Operations Analyst Delete the following titles from the “limited disclosure” designated positions:  Building Superintendent  Business Analyst  City Engineer  Director of Facilities  Maintenance Manager  Parks Superintendent  Senior Accountant 122 ALTERNATIVES The City Council may elect to (1) approve the proposed Code as submitted, or (2) revise the proposed Code and approve it as revised. Prepared by: Monika Radeva, City Clerk Approved by: Jon McMillen, City Manager Attachment: 1. 2020 Local Agency Biennial Notice 123 124 ORDINANCE NO. XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 2.60 OF THE LA QUINTA MUNICIPAL CODE RELATING TO THE CITY’S CONFLICT OF INTEREST CODE WHEREAS, the Political Reform Act, Government Code Section 81000, et seq., requires state and local government agencies to adopt and promulgate conflict of interest codes; and WHEREAS, the Fair Political Practices Commission (FPPC) has adopted a regulation, Title 2, Division 6, California Code of Regulations Section 18730 – Provisions of Conflict of Interest Codes, which contains the terms of a standard conflict of interest code which can be incorporated by reference; and WHEREAS, the City of La Quinta (City) has adopted by reference the FPPC's regulation as well as a list of designated employees as Chapter 2.60 of the La Quinta Municipal Code (Code); and WHEREAS, the City desires to make changes to the list of designated employees and disclosure categories to reflect the current classifications/positions within the City; and; WHEREAS, the place of filing of the Statements of Economic Interests shall be in accordance with Government Code Section 87500; and WHEREAS, Statements of Economic Interest are public documents available from the City Clerk of the City of La Quinta; and WHEREAS, the City believes these changes are in the best interests of the citizens of the City of La Quinta. NOW THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. Chapter 2.60 Conflict of Interest of the La Quinta Municipal Code is amended to read as follows: 125 Ordinance No. XXX Amending Section 2.60.020 of the La Quinta Municipal Code Conflict of Interest Code Adopted: Page 2 of 5 2.60.010 Incorporation of standard code. The Political Reform Act, Government Code Section 81000, et seq., requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted a regulation, Title 2, Division 6, California Code of Regulations Section 18730, Provisions of Conflict of Interest Codes, which contains the terms of a standard conflict of interest code. It can be incorporated by reference and may be amended by the Fair Political Practices Commission after public notice and hearings to conform to amendments in the Political Reform Act. Therefore, the terms of California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are incorporated by reference and, along with Section 2.60.020 in which members and employees are designated and disclosure categories are set forth, constitute the conflict of interest code of the city. The city shall review its conflict of interest code at least biennially by September 30 of every even-numbered year and update it if necessary. Designated employees shall file statements of economic interests with the city clerk who will make the statements available for public inspection and reproductions. Upon receipt of the statements, the city clerk shall make and retain a copy and forward the original of these statements to the city council. (Ord. 575 § 1, 2019; Ord. 261 § 2, 1994) 2.60.020 Designated positions—Disclosure categories. A. Full disclosure on Form 700, Statement of Economic Interest, shall be required from the following positions pursuant to Government Code Section 87200: Designated Positions City Attorney Assistant and/or Deputy City Attorney(s) City Manager Assistant and/or Deputy City Manager(s) Finance Director/City Treasurer Mayor Members of the City Council/Financing Authority/Housing Authority Members of the Planning Commission Members of the Successor Agency to the Dissolved Redevelopment Agency Candidates for any of the positions above 126 Ordinance No. XXX Amending Section 2.60.020 of the La Quinta Municipal Code Conflict of Interest Code Adopted: Page 3 of 5 B. Limited disclosure on Form 700, Statement of Economic Interest, shall be required from the following officeholders pursuant to Government Code Section 87302: Designated Positions Accounting Manager Animal Control/Code Compliance Supervisor Assistant Construction Manager Assistant to the City Manager Associate Engineer Building Official Building Superintendent Business Analyst City Clerk City Engineer Community Resources Manager Community Resources Analyst Construction Manager/Inspections Supervisor Deputy Director of Facilities Director of Community Resources Director of Design and Development Director of Facilities Director of Public Works / City Engineer Financial Services Analyst Hub Manager Human Resources Analyst Human Resources Manager Maintenance Manager Management Analyst Marketing Manager Members of the Community Services Commission Members of the Financial Advisory Commission Members of the Housing Commission Parks Superintendent Planning Manager 127 Ordinance No. XXX Amending Section 2.60.020 of the La Quinta Municipal Code Conflict of Interest Code Adopted: Page 4 of 5 Public Safety Analyst Public Safety Manager Senior Accountant Senior Emergency Management Coordinator Senior Planner Traffic Operations Analyst C. Limited disclosure on Form 700, Statement of Economic Interest, shall be required from the following positions pursuant to Government Code Section 82019(a) and FPPC Regulation 18700.3. Designated Positions Consultants D. Definitions of Disclosure Categories. 1. Full Disclosure. All investments, business positions, and interests in real property within the jurisdiction, held on the date of assuming office and income received during the twelve months immediately preceding assuming office. In accordance with Government Code Section 87500, filers shall submit one original to the city clerk who shall make and retain a copy and forward the original to the FPPC which shall be the filing officer. 2. Limited Disclosure. Personal economic interests held that could be significantly affected through the exercise of official duties including investments, business positions, and income from sources located in or doing business in the city and any interests in real property located in the city, property located not more than two miles outside the boundary of the city or property located within two miles of any property owned or used by the city. In accordance with Government Code Section 87500, filers shall submit one original to the city clerk who shall be the filing officer on behalf of the city of La Quinta, which shall be the code reviewing body. (Ord. 575 § 2, 2019; Ord. 545 § 1, 2016; Ord. 519 § 1, 2014; Ord. 500 § 1, 2012; Ord. 484 § 1, 2010; Ord. 475 § 1, 2009; Ord. 463 § 1, 2008; Ord. 427 § 1, 2006; Ord. 416 § 1, 2005; Ord. 377 § 1, 2002; Ord. 346 § 1, 2000; Ord. 329 § 1, 1999; Ord. 321 § 1, 1998; Ord. 261 § 2 (Att. A), 1994) SECTION 2. Effective Date: This Ordinance shall be in full force and effect thirty days (30) days after its adoption. SECTION 3. Posting: The City Clerk shall, within 15 days after passage 128 Ordinance No. XXX Amending Section 2.60.020 of the La Quinta Municipal Code Conflict of Interest Code Adopted: Page 5 of 5 of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED, and ADOPTED this ___ day of _______ 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: _________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 129 __________________________________________ _________________________ 2020 Local Agency Biennial Notice Name of Agency: Mailing Address: Contact Person: Phone No. Email: Alternate Email: Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency’s code includes disclosure by those agency officials who make or participate in making governmental decisions. This agency has reviewed its conflict of interest code and has determined that (check one BOX): An amendment is required. The following amendments are necessary: (Check all that apply.) {Include new positions {Revise disclosure categories {Revise the titles of existing positions {Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions {Other (describe) The code is currently under review by the code reviewing body. No amendment is required. (If your code is over five years old, amendments may be necessary.) Verification (to be completed if no amendment is required) This agency’s code accurately designates all positions that make or participate in the maki ng of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302. Signature of Chief Executive Officer Date All agencies must complete and return this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 1, 2020, or by the date specified by your agency, if earlier, to: (PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE) PLEASE DO NOT RETURN THIS FORM TO THE FPPC. www.fppc.ca.gov FPPC Advice: advice@fppc.ca.gov (866.275.3772) Page 1 of 1 CITY OF LA QUINTA 78495 CALLE TAMPICO MONIKA RADEVA (760) 777 - 7035 MRADEVA@LAQUINTACA.GO N/A ● ● ATTACHMENT 1 130 City of La Quinta CITY COUNCIL MEETING: May 19, 2020 STAFF REPORT AGENDA TITLE: DISCUSS NOVEL CORONAVIRUS DISEASE (COVID-19) OPERATIONAL IMPACTS, CONTINUITY OF CITY OPERATIONS, COMMUNITY AND BUSINESS RESOURCES RECOMMENDATION Discuss novel coronavirus disease (COVID-19) operational impacts, continuity of City operations, community and business resources for the City of La Quinta. EXECUTIVE SUMMARY •Numerous coronavirus cases have been confirmed in Riverside County. •The City has focused on providing continuity of essential City services while prioritizing health and safety for the community. •Staff will provide updates on City operations, community communications, continuity of services, and community and business resources. FISCAL IMPACT The City continues to anticipate a combined General Fund revenue losses of $7,050,000 for fiscal year 2019/20. BACKGROUND/ANALYSIS The City continues to actively monitor updates provided by Riverside County and California Departments of Public Health regarding the coronavirus outbreak. Local impacts have increased with additional confirmed cases in Riverside County. The study session item serves as the City’s fourth formal update on City operations, communications, and mitigation measures to prevent the spread of COVID-19. STUDY SESSION ITEM NO. 1 131 A presentation by Staff will provide an update on the following City operations: •Ongoing inter-agency and community communication and collaboration •City Hall protective safety shield improvements •Continuity of services •Community and business resources. The health and safety of La Quinta residents, businesses and visitors is top priority. The public is encouraged to visit the City’s website for updates, www.laquintaca.gov/COVID19 Prepared by: Jon McMillen, City Manager 132 City of La Quinta CITY COUNCIL MEETING: May 19, 2020 STAFF REPORT AGENDA TITLE: DISCUSS FISCAL YEAR 2020/21 PRELIMINARY PROPOSED BUDGET RECOMMENDATION Discuss fiscal year 2020/21 preliminary proposed budget. EXECUTIVE SUMMARY •The May 5, 2020 budget study session focused on the General Fund, Internal Service Funds and Reserves. •This study session focuses on Special Revenue Funds and Enterprise Funds. •Total non-General Fund revenues are $37,629,700 and total expenditures are $37,574,650. FISCAL IMPACT Non-General Fund revenues total $37,629,700 while expenditures total $37,574,650. Funds with expenses greater than revenues utilize prior year savings. BACKGROUND/ANALYSIS The goal of the May 19 study session is to provide an overview and then allow time to meet with Council Members and other interested parties to address details that may not be easily conveyed in a study session format. Each department section contains notes to explain changes from 2018/19 actuals, changes in 2019/20, and projections for 2020/21. The budget format is similar to the prior fiscal year with additional comparison summary charts. Line item details for Special Funds revenues and expenditures was provided during the first study session (May 5, 2020); no updates have been incorporated to initial projections. SilverRock Funds were not previously provided and are included as Exhibit B of the Attachment, which provides a narrative for Special Funds and the SilverRock Enterprise Fund. The study session presentation will also include an overview of cost saving opportunities for police services. Based on developments, a comprehensive STUDY SESSION ITEM NO. 2 133 update of all funds will be presented during the third study session on June 2, 2020. The Financial Advisory Commission (FAC) in conjunction with Staff has completed comprehensive reviews of the following: • 2020/21 Preliminary Proposed Budget • 2020/21 through 2024/25 Capital Improvement Program • Federal Emergency Management Agency (FEMA) The FAC met on May 13, 2020. During this meeting, three task force committees presented their findings, which were unanimously supported by the FAC and are provided as Attachment 2. ALTERNATIVES The City Council may wish to request further information regarding specific items and then provide direction regarding the next steps in the overall budget process, which will include a third study session prior to budget adoption scheduled for June 16. Prepared by: Karla Romero, Finance Director Approved by: Jon McMillen, City Manager Attachment: 1. Fiscal Year 2020/21 Budget Study Session Overview 2. Financial Advisory Commission Task Force Reports 134 FISCAL YEAR 2020/21 SECOND BUDGET STUDY SESSION OVERVIEW The second budget study session focuses on Special Funds and the City’s Enterprise Fund (SilverRock Golf Resort). Line item details for Special Funds revenues and expenditures was provided during the first study session (May 5, 2020); no updates have been incorporated to initial projections. SilverRock Funds were not previously provided and are included as Exhibit B. During this study session an update on contracted police services will also be provided. A third budget study session will be presented on June 2 with the final budget scheduled for adoption on June 19. The 2020/21 budget continues to evolve. Updates are being incorporated as they are received for citywide contract negotiations and service evaluations. For increased transparency and comparison from the first study session, all projections and notes will be updated and presented for a second time during the third study session on June 2. SPECIAL REVENUE FUNDS Special Revenue Funds account for specific revenues and their related expenditures that are legally required to be held in separate funds. Revenues are derived from developer impact fees, property tax assessments, State and Federal programs, housing income, or operations. These restricted funds are for road repairs, recycling programs, art in public places, housing activities, police programs, and the administration of retiree benefits through trusts. A summary of proposed 2020/21 revenues and expenditures for these funds is provided as Exhibit A. The Library and Museum Fund is under evaluation with the County of Riverside. This fund does not impact any other fund. Updated projections and an overview of services will be provided during the third study session. Gas Tax Fund – In advance of the State providing revised revenue projections in late May, the City had reduced the State’s initial revenue projections provided in January by 20%. Based on this initial reduction in revenues and proposed expenses, the General Fund is anticipated to transfer $560,000 in to the Gas Tax Fund (a $214,400 increase from the current 2019/20 contribution). The Lighting and Landscape District (LLD) Fund is funded with $996,000 from property tax assessments and $886,000 from the General Fund (a decrease of $108,700 from the current 2019/20 contribution or $408,700 less ATTACHMENT 1 135 than the original 2019/20 budget). To reduce the impact on the General Fund, most expenses have been reduced resulting in preliminary reductions of $246,100 or 11%. Material and supplies have been reduced by $189,000 and contract services are reduced by $83,000. These reductions will reduce the City’s ability to continue updating median landscaping and frequency of maintenance may be impacted. Housing Authority Funds were included in materials provided during the first budget study session. Projections remain the same and are fully presented under the Housing Authority agenda. The Authority’s proposed budget was provided to the Housing Commission on May 6. When compared to 2018/19, the Finance Authority Fund has a large revenue and expenditure variance because the 1996 Civic Center Bond was paid off in October 2018. Ongoing expenses are limited to the filing of an annual State Controller’s Report. OTHER SPECIAL REVENUE FUNDS The Public Safety Fund has an expense of $1,000,000 to fund the initial citywide public safety camera system as presented in the capital improvement program budget. The proposed budget does not include new contributions from Measure G sales tax and the current available balance is $1,162,700. The City anticipates continuing to receive public safety grant funds totaling $133,100 as presented within four special funds. The Cal Recycle Fund incorporates $100,000 of expenses to implement State mandated composting and recycling programs. Measure A Fund county sales tax revenue is anticipated to decline because of COVID-19. As of November 2019, the City has paid off its liability to Coachella Valley Association of Governments, whereby 50% of revenues were being withheld from the City. Measure A resources are assigned to capital improvement projects. Development Impact Fee (DIF) Funds are restricted to capital improvements program expenses. Funds with no expenses in 2020/21; such as the Quimby Fund, Civic Center DIF Fund, Street Facility DIF Fund, Park Facility DIF Fund, and Fire Protection DIF Fund, either have current ongoing project commitments or are saving revenues for future fiscal year capital projects. 136 The Art in Public Places (APP) Fund prior fiscal year transfers out are for multi-year capital improvement projects. For 2020/21, the proposed budget includes a maintenance contract services and reduced art purchases. The General Fund is anticipated to contribute $50,000 to the APP Fund. The City has two Pension Trust Funds and a Other Post Employment Benefit Trust for retiree healthcare. Expenses are limited to trust management fees and an annual required contribution for supplemental benefits. CAPITAL IMPROVEMENT PROGRAM (CIP) The preliminary Capital Improvement Program Fund budget includes revenues and expenditures for projects as presented to City Council on April 7, 2020. Developer reimbursements totaling $400,000 for DIF eligible improvements are budgeted the Transportation DIF Fund and $100,000 for LLD improvements is in the LLD Fund. The Financial Advisory Commission has an active committee reviewing the CIP plan with Staff; therefore, an update will be incorporated with the third study session. SILVERROCK GOLF FUNDS SilverRock Golf Resort operates under two funds, an operating fund and an equipment replacement reserve fund. For the second year no additional contributions or expenses are anticipated for the reserve fund, which has a current balance of $432,500. Landmark Golf Management LLC (Landmark) manages the SilverRock Resort golf course and is required to provide an annual operations plan for Council’s review and approval. The SilverRock 2020/21 Annual Plan (Exhibit C) outlines assumed restrictions and assumptions due to COVID-19 protocols through December 30, 2020. It is anticipated that SilverRock operations and the budget will require continuous monitoring and adjustments during the 2020/21 fiscal year. The preliminary SilverRock operating budget has an anticipated deficit of $523,929. The City will also fund $80,000 for golf course and non-golf course management/oversight by City staff. Based on these assumptions the General Fund is would underwrite $575,000 of the overall 2020/21 SilverRock expenses, which is an increase of $75,000 from the proposed amount of $500,000. REVENUES - La Quinta resident rates and booking priority will remain unchanged. Non-residential green fees will continue to be based on dynamic pricing and course utilization levels will dictate rates, which shall remain consistent with the current fiscal year. Decreased revenue projections are also impacted from a limited food and beverage menu, decreased golf shop sales, and no group golf instruction. 137 EXPENSES - Expenses include a California state law minimum wage increase effective January 1, 2021. This mandatory wage increase is incorporated into several expense line items as described in the annual plan. Increases are anticipated for insurance premiums and leases, which were updated in November 2019, with decreases in merchandise purchases, marketing, and management fees. GENERAL FUND Since the last study session, the City and County of Riverside Sheriff’s Department have been actively evaluating police services to configure cost saving opportunities for Council’s consideration. An overview of these discussions will be presented during this study session. A comprehensive General Fund update will be presented during the third study session. 138 FUND #FUND NAME TOTAL REVENUES TOTAL EXPENSES SURPLUS / (DEFICIT) 201 GAS TAX FUND 2,050,900 2,010,200 40,700 202 LIBRARY & MUSEUM FUND 2,890,000 2,128,500 761,500 203 PUBLIC SAFETY FUND 15,000 1,000,000 (985,000) 210 FEDERAL ASSISTANCE FUND (CDBG)141,900 141,900 - 212 SLESF (COPS)101,000 100,000 1,000 215 LIGHTING & LANDSCAPING FUND 1,892,000 1,919,100 (27,100) 220 QUIMBY FUND 80,000 - 80,000 221 AB 939 - CALRECYCLE 76,000 100,000 (24,000) 223 MEASURE A FUND 1,319,000 1,044,000 275,000 225 INFRASTRUCTURE FUND 200 - 200 226 EMERGENCY MANAGEMENT PERFORMANCE FUND 12,100 12,000 100 227 STATE HOMELAND SECURITY PROGRAM 5,000 5,000 - 230 CASp FUND, AB 1379 18,200 4,400 13,800 235 SO COAST AIR QUALITY FUND 53,000 42,200 10,800 241 HOUSING AUTHORITY FUND 563,300 804,800 (241,500) 243 RDA LOW-MOD HOUSING FUND 40,000 250,000 (210,000) 247 ECONOMIC DEVELOPMENT FUND 40,000 10,000 30,000 249 SA 2011 LOW/MOD BOND 350,000 60,000 290,000 250 TRANSPORTATION DIF 380,000 1,293,000 (913,000) 251 PARKS & RECREATION DIF 304,000 - 304,000 252 CIVIC CENTER DIF 110,000 - 110,000 253*LIBRARY DEVELOPMENT DIF 45,000 30,000 15,000 254 COMMUNITY CENTER DIF 16,500 - 16,500 255 STREET FACILITY DIF 17,000 - 17,000 256 PARK FACILITY DIF 7,100 - 7,100 257 FIRE PROTECTION DIF 55,500 - 55,500 270 ART IN PUBLIC PLACES FUND 111,000 110,000 1,000 275 LQ PUBLIC SAFETY OFFICER FUND 2,600 - 2,600 310 LQ FINANCE AUTHORITY FUND 1,100 1,100 - 401 CAPITAL IMPROVEMENT PROGRAMS 18,515,600 18,515,600 - 405 SA PA1 CAPITAL IMPROVEMENT BOND 100,000 - 100,000 501 FACILITY & FLEET REPLACEMENT FUND 931,000 902,500 28,500 502 INFORMATION TECHNOLOGY FUND 1,660,600 1,685,800 (25,200) 503 PARK EQUIP & FACILITY FUND 417,500 595,000 (177,500) 504 INSURANCE FUND 929,500 881,700 47,800 601 SILVERROCK RESORT FUND 3,807,100 3,881,500 (74,400) 602 SILVERROCK GOLF RESERVE FUND 4,500 - 4,500 760 SUPPLEMENTAL PENSION PLAN 6,500 12,850 (6,350) 761 CERBT OPEB TRUST (HEALTH BENEFITS)60,000 1,500 58,500 762 PARS PENSION TRUST 500,000 32,000 468,000 37,629,700 37,574,650 55,050 SUMMARY OF REVENUES AND EXPENDITURES BY FUND FOR 2020/21 GRAND TOTAL * This funds has an outstanding inter-agency loan due to the Successor Agency. CITY OF LA QUINTA EXHIBIT A FY 2020/21 PROPOSED BUDGET 139 2018/19Actuals2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed Budget20/21 vs. Current 19/20% Change in Budget601 - SILVERROCK RESORT0000 - Undesignated340 - Charges for Services3,217,3743,209,1003,209,100 2,143,3062,849,900(359,200)-11 %601-0000-44000 Green Fees131,167134,800134,80068,34897,000(37,800)-28 %601-0000-44001 Range Fees269,975249,200249,200129,512182,900(66,300)-27 %601-0000-44002 Merchandise012,00012,000012,00000 %601-0000-44003 Food & Beverage154,880165,300165,30092,025165,30000 %601-0000-44004 Resident Card340 - Charges for Services Totals:3,773,3953,770,4003,770,400 2,433,1923,307,100(463,300)-12 %390 - Other Financing Sources555,200335,200635,200635,200500,000(135,200)-21 %601-0000-49500 Transfers In390 - Other Financing Sources Totals:555,200335,200635,200 635,200500,000(135,200)-21 %0000 - Undesignated Totals:4,328,5954,105,6004,405,600 3,068,3923,807,100(598,500)-14 %601 - SILVERROCK RESORT Totals:4,328,5954,105,6004,405,600 3,068,3923,807,100(598,500)-14 %602 - SILVERROCK GOLF RESERVE0000 - Undesignated360 - Use of Money & Property14,9585,5005,5007,2384,500(1,000)-18 %602-0000-41900 Allocated Interest360 - Use of Money & Property Totals:14,9585,5005,5007,2384,500(1,000)-18 %390 - Other Financing Sources69,368000000 %602-0000-49500 Transfers In390 - Other Financing Sources Totals:69,368000000 %0000 - Undesignated Totals:84,3265,5005,5007,2384,500(1,000)-18 %602 - SILVERROCK GOLF RESERVE Totals:84,3265,5005,5007,2384,500(1,000)-18 %3,217,3743,209,1003,209,100 2,143,3062,849,900(359,200)131,167134,800134,80068,34897,000(37,800)269,975249,200249,200129,512182,900(66,300)012,00012,000012,0000154,880165,300165,30092,025165,30003,773,3953,770,4003,770,400 2,433,1923,307,100(463,300)555,200335,200635,200635,200500,000(135,200)555,200335,200635,200 635,200500,000(135,200)4,328,5954,105,6004,405,600 3,068,3923,807,100(598,500)4,328,5954,105,6004,405,600 3,068,3923,807,100(598,500)14,9585,5005,5007,2384,500(1,000)14,9585,5005,5007,2384,500(1,000)69,3680000069,3680000084,3265,5005,5007,2384,500(1,000)84,3265,5005,5007,2384,500(1,000)CITY OF LA QUINTASILVERROCK ENTERPRISE REVENUESEXHIBIT B FY 2020/21 PROPOSED BUDGET* As of 4/30/2020140 2018/19Actuals2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed Budget20/21 vs. Current 19/20% Change in Budget601 - SILVERROCK RESORT0000 - Undesignated50 - Salaries and Benefits51,35432,40032,40011,0100(32,400)-100 %601-0000-50101 Permanent Full Time3,4683,8003,800580(3,800)-100 %601-0000-50200 PERS-City Portion3,6104,2004,2001090(4,200)-100 %601-0000-50221 Medical Insurance3360010000 %601-0000-50223 Dental Insurance16001000 %601-0000-50224 Life Insurance10920020020(200)-100 %601-0000-50225 Long Term Disability7455005002190(500)-100 %601-0000-50240 Social Security-Medicare50 - Salaries and Benefits Totals:59,63941,10041,10011,4090(41,100)-100 %60 - Contract Services0047,50048,0150(47,500)-100 %601-0000-60159 Relocation441,026396,400396,400383,514311,400(85,000)-21 %601-0000-60200 Cart Barn/Range429,793347,900347,900282,744198,600(149,300)-43 %601-0000-60201 Golf Shop1,923,0242,033,5002,033,500 1,507,8442,067,00033,5002 %601-0000-60203 Maintenance327,862360,400360,400312,666359,800(600)0 %601-0000-60205 General & Administrative218,313222,200222,200165,768208,000(14,200)-6 %601-0000-60206 Marketing129,735125,300125,300107,542127,5002,2002 %601-0000-60207 Temporary Club House113,499118,600118,600106,652112,600(6,000)-5 %601-0000-60208 Management Fee61,19748,00048,00045,16957,0009,00019 %601-0000-60209 Insurance14,73811,80011,80013,18911,80000 %601-0000-60210 Property Tax311,989313,300313,300259,116347,80034,50011 %601-0000-60211 Rental Payment60 - Contract Services Totals:3,971,1763,977,4004,024,900 3,232,2183,801,500(223,400)-6 %62 - Maintenance & Operations45,39120,00020,000020,00000 %601-0000-60214 Equipment Repairs01,5001,50000(1,500)-100 %601-0000-60320 Travel & Training40070070000(700)-100 %601-0000-60351 Membership Dues92,39155,00055,00064,42650,000(5,000)-9 %601-0000-60455 Bank Fees50,42610,00010,0008,98710,00000 %601-0000-60660 Repair & Maintenance62 - Maintenance & Operations Totals:188,60987,20087,20073,41380,000(7,200)-8 %64 - Other Expenses(5,134,061)000000 %601-0000-83501 Advance Principal Expens64 - Other Expenses Totals:(5,134,061)000000 %68 - Capital Expenses219,032000000 %601-0000-71122 Depreciation Expense - C35,651000000 %601-0000-72011 Depreciation Expense(334,687)80,00000000 %601-0000-83500 Advance Interest Expense68 - Capital Expenses Totals:(80,004)80,00000000 %99 - Transfers Out69,368000000 %601-0000-99900 Transfers Out99 - Transfers Out Totals:69,368000000 %0000 - Undesignated Totals:(925,273) 4,185,7004,153,200 3,317,0403,881,500(271,700)-7 %51,35432,40032,40011,0100(32,400)3,4683,8003,800580(3,800)3,6104,2004,2001090(4,200)336001000160010010920020020(200)7455005002190(500)59,63941,10041,10011,4090(41,100)0047,50048,0150(47,500)441,026396,400396,400383,514311,400(85,000)429,793347,900347,900282,744198,600(149,300)1,923,0242,033,5002,033,500 1,507,8442,067,00033,500327,862360,400360,400312,666359,800(600)218,313222,200222,200165,768208,000(14,200)129,735125,300125,300107,542127,5002,200113,499118,600118,600106,652112,600(6,000)61,19748,00048,00045,16957,0009,00014,73811,80011,80013,18911,8000311,989313,300313,300259,116347,80034,5003,971,1763,977,4004,024,900 3,232,2183,801,500(223,400)45,39120,00020,000020,000001,5001,50000(1,500)40070070000(700)92,39155,00055,00064,42650,000(5,000)50,42610,00010,0008,98710,0000188,60987,20087,20073,41380,000(7,200)(5,134,061)00000(5,134,061)00000219,0320000035,65100000(334,687)80,0000000(80,004)80,000000069,3680000069,36800000(925,273) 4,185,7004,153,200 3,317,0403,881,500(271,700)CITY OF LA QUINTASILVERROCK ENTERPRISE EXPENSESFY 2020/21 PROPOSED BUDGET* As of 4/30/2020141 2018/19Actuals2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed Budget20/21 vs. Current 19/20% Change in Budget602 - SILVERROCK GOLF RESERVE0000 - Undesignated99 - Transfers Out105,200000000 %602-0000-99900 Transfers Out99 - Transfers Out Totals:105,200000000 %0000 - Undesignated Totals:105,200000000 %602 - SILVERROCK GOLF RESERVE Totals:105,200000000 %105,20000000105,20000000105,20000000105,20000000CITY OF LA QUINTASILVERROCK ENTERPRISE EXPENSESFY 2020/21 PROPOSED BUDGET* As of 4/30/2020142 SilverRock Resort-Arnold Palmer Classic Course 2020-2021 ANNUAL PLAN Prepared For: City of La Quinta SilverRock Resort Prepared By: Landmark Golf Management Submitted: May 11, 2020 CITY OF LA QUINTA EXHIBIT C FY 2020/21 PROPOSED BUDGET 143 SILVERROCK RESORT Annual Plan Fiscal Year 2020-2021 Table of Contents Part I-Project Overview Project Fact Sheet 1 Mission Statement 2 Philosophy Statement 3 Organizational Chart 4 Key Employee Staffing 5 Part II-Assumptions 2020-2021 Assumptions 6, 7, 8 Part III-Operational Financial Projections 2020-2021 Consolidated Income Statement 9 Part IV-Department Detail Golf Rounds and Revenue 10 Golf Shop / Merchandise 11 Carts, Bagroom & Range 12 Course Services 13 Golf Course Maintenance 14, 15 General & Administrative 16 Marketing 17 Clubhouse 18 Miscellaneous 19 Part V-Food and Beverage Department Detail 20 Part VI-Other Marketing Narrative Plan 21, 22 2020-2021 Golf Rates 23 144 COURSE NAME SilverRock Resort-Arnold Palmer Classic Course ADDRESS 79-179 Ahmanson Lane, La Quinta, Ca. 92253 TELEPHONE 1-888-600-7272 1-760-777-8884 WEBSITE WWW.SILVERROCK.ORG MANAGEMENT Randy Duncan, PGA, Director of Golf / General Manager Scott Werline, Golf Course Superintendent COURSE YARDAGE SILVER 7,239 PAR 72 GOLD 6,809 PAR 72 BLUE 6,313 PAR 72 WHITE 5,669 PAR 72 GREEN 5,089 PAR 72 RED 4,542 PAR 72 GRASS TYPES GREENS:TIF DWARF FAIRWAY / TEES:TIF SPORT / 419 ROUGHS:TIF SPORT / 419 OWNER CITY OF LA QUINTA MANAGED BY LANDMARK GOLF MANAGEMENT, LLC 74-947 HIGHWAY 111, SUITE 215 INDIAN WELLS, CA 92210 PHONE: (760) 776-6688 DATE COURSE OPENED February 14, 2005 PROJECT FACT SHEET 1 145 SILVERROCK RESORT Annual Plan Fiscal Year 2020-2021 Mission Statement “TO BE THE BEST” “TO HAVE THE BEST GOLF FACILITIES” “TO HAVE THE BEST GOLF COURSE CONDITIONS” “TO PROVIDE THE BEST SERVICE” SilverRock Resort is dedicated to providing the finest public golf experience. All Staff Members of the facility play an important role in our Mission. Staff is supported through training and resources to ensure success. SilverRock Resort aspires to represent ownership and management with the highest standard of service in the Golf/Resort Industry and produce superior golf course conditions to meet and exceed the goals. Goals and Objectives: To support our Mission Statement and to achieve the projected Annual Plan; SilverRock Resort will pursue the following goals and objectives: •To hire and train staff members that will provide a high standard of guest services and maintain the highest level of course conditions •To maintain and pursue an aggressive Marketing Plan that benefits/acknowledges the La Quinta Residents, local residents, avid tourist golfers and golfing public •To have each Department operate within their annual budget allowing SilverRock Resort to reach the net operating goals 2 146 SILVERROCK RESORT Annual Plan Fiscal Year 2020-2021 PHILOSOPHY STATEMENT After fifteen and a half years of operations, an Annual Plan accommodated the operational start-up through and including grow-in, final construction of the Arnold Palmer Classic Course, a notable Grand Opening Celebration and four successful years as one of the home courses of the Bob Hope Classic. As the 2020-2021 Annual Plan is implemented, focus will continue to be on broadening the awareness, marketability and noteworthiness of SilverRock Resort’s Arnold Palmer Classic Course, golf facilities and amenities. The philosophy that Landmark Golf Management perpetuates at SilverRock Resort is: an operation that allows management to utilize golf industry best-practices in accommodating market-driven demands as market shifts may occur. Each golf course facility has its own personality and characteristics; therefore, each golf operation is unique to some degree and should be managed with personality and characteristics taken into consideration. Golf operators that adjust procedures to short and long term market and industry fluctuations are better suited to maximize opportunities. In this upcoming twelve months of operations, Landmark Golf Management will put forth every effort to best position SilverRock Resort as a place to frequent in the eyes and minds of the influential decision makers in the world of golf. BRAND PROMISE Discover the mystique of SilverRock Resort, the crown jewel of La Quinta and its golf legacy. Rich in both history and legend, the majestic Santa Rosa Mountains frame an unwavering commitment to an exceptional experience at SilverRock Resort. Our Promise: Exceptional in All, For All, Always. 3 147 2020-2021 OPEN JULY 1 Annual Plan.xlsAsst. Golf ProfessionalsGolf Shop BuyerSales AssociatesCarts/Bag RoomShuttle/ValetStarters/RangersDriving RangeGuest / Outside ServiceOutside Services ManagerGolf ShopHead Golf ProfessionalAsst. SuperintendentMechanic(s)Irrigation TechnicianSpray TechnicianGreenskeeper(s)Administrative Asst.Golf Course MaintenanceSuperintendentAdmin. Asst.To Controller & GMAccountingController / Human ResourcesRestaurantF&B Server(s) / Cart Attendent(s)Food & BeverageF&B ManagerMarketing & SalesTournament Sales ManagerSilverRock Resort Golf ClubGeneral Mgr. / Director of GolfLandmark Golf ManagementManagement TeamCity ManagerCity of La QuintaCity Council & Staff4148 RUN DATE: 05-May-20Key Employee Staffing PREPARED BY: DEPARTMENT SUMMARYJUL.AUG.SEP.OCT.NOV.DEC.JAN.FEB.MAR.APR.MAYJUN.GOLF OPERATION OUTSIDE SERVICESOUTSIDE SERVICES MANAGER (FULL TIME)111111111111OUTSIDE SERVICES SUPERVISORS (FULL-TIME)111111111111DRIVING RANGE (PART-TIME)1 1 1111222211CART/BAG/VALET/BAG DROP (FULL-TIME)444444444444CART/BAG/VALET/BAG DROP (PART-TIME)000222222211SHUTTLE DRIVER (PART-TIME)000022222200777911111212121288GOLF SHOP HEAD GOLF PROFESSIONAL (FULL TIME)1111111111111ST ASSISTANT PROFESSIONAL (FULL TIME) 111111111111MERCHANDISER (FULL TIME)111111111111ASSISTANT PROFESSIONAL (FULL TIME)000022222222SALES CLERKS (FULL TIME)001122222222SALES CLERKS (PART TIME)001111111110335588888887COURSE SERVICESSTARTERS (PART TIME)3 3 3333333333RANGER/MARSHALS (PART TIME)000024444400333357777733GOLF COURSE MAINTENANCESUPERINTENDENT (FULL TIME)1 1 1111111111ASST SUPERINTENDENT (FULL TIME)111111111111FOREMAN/SPRAY TECHNICIAN (FULL TIME)111111111111HEAD MECHANIC / FACILITY MANAGER (FULL TIME)111111111111ASST MECHANIC (FULL TIME)111111111111HEAD IRRIGATOR (FULL TIME)111111111111ASST IRRIGATOR (FULL TIME)111111111111GREENKEEPERS (FULL TIME)448101212121212121212ADMINISTRATIVE ASSISTANT (PART TIME)000000000000TOTAL TURF & ADMIN STAFF111115171919191919191919LANDSCAPE MAINTENANCEFOREMAN (FULL TIME)1 1 1111111111IRRIGATOR (FULL TIME)111111111111LANDSCAPERS (FULL TIME)111244444444TOTAL LANDSCAPE CREW333466666666TOTAL COURSE MAINTENANCE STAFF141418212525252525252525FOOD & BEVERAGEF & B MANAGER / SUPERVISOR (FULL TIME)000000000000CHEF (FULL TIME)111111111111COOK (FULL TIME)111111333333PREP COOK (FULL TIME)000011111111LEAD SERVER (FULL-TIME)000011111111F & B WAIT/BEVERAGE CART/HALF(FULL TIME)110011111111F & B WAIT/BEVERAGE CART/HALF(PART TIME)111133555532BUSER / DISHWASHER (PART TIME)001111111111444499131313131110G & ADIRECTOR OF GOLF/GM (FULL TIME)1 1 1111111111CLUB CONTROLLER (FULL TIME)111111111111ADMINISTRATIVE ASSISTANT (FULL TIME)111111111111333333333333MARKETING/TOURNAMENTTOURNAMENT SALES / GROUP COORDINATOR (FULL TIME)000001111111TOTAL EMPLOYEES34 34404561646969696959572020-2021 ANNUAL PLAN Landmark Golf Management5149 SILVERROCK RESORT 2020-2021 ANNUAL PLAN 2020-2021 Assumptions Revenue Operations It is assumed Golf & Food & Beverage Operations will be limited & scaled back over and above what was projected in the 2019-2020 Annual Plan due to Covid-19 restrictions and protocols through December 2020. The Covid-19 restrictions will also have a negative impact on rounds of golf and overall revenue. Following are the restrictions and assumptions to be used to ascertain the 2020-2021 Annual Plan. Golf •Limited Rounds of Golf Played Daily - Max of 110 per day through December 2020. •One Car per Person (unless family members) through December 2020. •Prepayment of Green Fees to Limit Golf Shop Interaction through December 2020. •Driving range closed for practice through December 2020 (Shuttling of guests will be required to open the range). •No Rental Club Income is assumed due to Covid-19 Restrictions through December 2020. Merchandise •Reduced traffic in golf shop will have a negative impact on merchandise sales through December 2020. 50% reduction in merchandise sales is assumed through December 2020. Food & Beverage •50% reduction in Food & Beverage Sales is assumed through December 2020. o Take-out Food Only o No Indoor Seating. There will be limited outdoor seating with tables spread out to ensure Social Distancing. o Limited Paper Menu and Hours •Resume normal food & beverage operations beginning January 1, 2021. It is assumed, restrictions will be lifted and regular operations will resume beginning January 1, 2021 for both Golf and F&B Operations. It will also be assumed Golf Operations will continue to operate out of a temporary Clubhouse located in the “dog bone” area adjacent to hole #2 tee boxes. The SilverRock Grill will remain open at the existing Ahmanson Clubhouse in its current location. 6 150 SILVERROCK RESORT 2020-2021 ANNUAL PLAN Hotel Construction It is assumed, there will be site construction beginning or occurring during the 2020-2021 Annual Plan. The exact impact of construction is unknown; however, it is assumed there will be a 5% reduction in rounds of golf from prior year’s average actual (January 2021 through June 2021). Green Fees: A green fee includes golf cart and warm-up range balls. A combination of the various green fee rates and green fee mix of Regular, Twilight, and Resident play is anticipated to yield an average rate of $74.81 per round based on 38,096 annual rounds. The non-resident green fee rates for the 2020-2021 fiscal year are projected to remain consistent with the prior year. Green fee rates will continue to be based on dynamic pricing and course utilization levels will dictate green fee rates. La Quinta Resident rates will be $60 (high season), $49 (shoulder seasons) and $33 (summer season). Accompanied La Quinta Resident Guests will continue to received 30% off prevailing posted rates (not including twilight or any discounted rates) and will follow similar booking procedures as extended to a La Quinta Resident Card Holder; booking three (3) days in advance. It is assumed the overseeding dates will be October 5 through November 2, 2020. Annually overseeding reduces revenues during these dates which is taken into consideration in these projections with the course being closed these dates. It is also projected that aerification will occur in August 2020 and June of 2021 which reduces revenue for 3-5 days with each of these two (2) aerification cycles. Greens Fee Mix: Through proper marketing, yield management, and limited advanced Resident bookings the projected mix of green fees is: 30% Resident, 25% Public, 10% Public Twilight, & 35% Other (tournaments, wholesalers, juniors, resident guests, replays and discounts). Miscellaneous and Other Revenue: Is based on $2.54 per round. This consists of golf club rentals, golf club repairs, handicap fees, driving range fees, rider fees, and Independent Contractor’s Fees (Teaching Professionals). Golf Made Simple (Group Instruction) will not be operating during the 2020-2121 season at SilverRock due to unknown teaching facility space. This amounts to a loss of revenue of approximately $50,000 between instructor fees and Food & Beverage loss of revenues. Golf Shop Merchandise: Is based on retail sales of $4.80 per round. Resident Card Fees: Annual Revenues of $165,300 are based on selling 1,102 La Quinta Resident Cards during the 2020-2021 Fiscal Year. This is consistent with prior year sales. 7 151 SILVERROCK RESORT 2020-2021 ANNUAL PLAN Cost of Goods Sold Merchandise 55 % Food & Beverage 33 % Expenses Golf Carts, Bag Room, and Driving Range: Includes outside service, bag room, and driving range staff plus supplies and operating expense for this department. Additional shuttle shifts have been included in this year’s Annual Plan to shuttle customers down and back from the restaurant (January 1, 2021 through June 30, 2021). This is a result of the change in location of the temporary golf clubhouse to the existing restaurant at the Ahmanson Ranch House. Per California State Law, another minimum wage increase to $14 per hour is scheduled for January 1, 2021. This increase was factored into this 2020-2021 Annual Plan. Golf Shop: Includes golf professionals, merchandising sales staff, receiving staff and golf shop operational expenses. Another minimum wage increase to $14 per hour is scheduled for January 1, 2021. This increase has been factored into the 2020-2021 Annual Plan. Course Services: Includes course service staff consisting of course rangers/starters and related department supplies and materials. A minimum wage increase to $14 per hour is scheduled for January 1, 2021. This increase has been factored into the 2020-2021 Annual Plan. Golf Course Maintenance: Includes compensation and payroll related costs for the Golf Course Maintenance Superintendent, grounds maintenance staff, supplies, and materials. Overseeding dates are projected to be October 5 through November 2, 2020, which results in projected higher labor cost and supply costs during the annual overseeding process. Golf Course Superintendent Education, training and travel expense are included in the 2020-2021 Annual Plan. In addition, Front Entry and Perimeter Landscape Maintenance are accounted for in this department’s operating budget. A minimum wage increase to $14 per hour is scheduled for January 1, 2021. This increase has been factored into the 2020-2021 Annual Plan. Water & Electrical: The 2020-2021 Annual Plan includes water and electrical costs to irrigate the golf course and properly maintain the lake system. This is accounted for in the Golf Course Maintenance budget. Projected Annual Electric costs of $179,791 will cover 100% of the facilities electric costs including; front entry waterfall, well pump, golf course pump station, north village lake 8 152 SilverRock ResortCONSOLIDATED INCOME STATEMENTRUN DATE: 05-May-2009:38 AMFOR FISCAL YEAR - JULY 2020 - JUNE 2021PREPARED BY: Landmark Golf ManagementDEPARTMENT 2020-2021 BUDGETJUL.AUG.SEP.OCT.NOV.DEC.JAN.FEB. MAR.APR.MAY JUN.ROUNDSROUNDS 38,0961,900 1,900 2,500450 3,100 2,900 4,350 4,900 4,600 4,896 4,300 2,300REVENUEGREEN FEES 2,849,89865,175 68,222 109,329 27,196 249,744 228,635 371,812 497,776 469,343 370,409 258,439 133,819MISC. REV/RANGE/CARTS/RENTALS96,93050000500 1,000 1,000 22,100 22,050 20,900 13,340 10,395 5,145GOLF SHOP MERCHANDISE182,876950950 4,250 1,125 10,075 8,700 26,100 31,850 29,900 29,376 25,800 13,800RESIDENT CARD FEES165,300500500500 7,500 25,000 22,800 22,000 24,000 15,625 15,625 15,62515,625FOOD & BEVERAGE 498,7407,600 7,600 10,000 4,800 28,575 23,200 65,250 79,625 98,900 76,440 68,575 28,175TOTAL REVENUE3,793,74474,725 77,272 124,079 41,121 314,394 284,335 507,262 655,301 634,668 505,190 378,834 196,564COST OF SALESPRO SHOP 102,356532532 2,379630 5,639 4,869 14,608 17,826 16,735 16,442 14,440 7,724FOOD & BEVERAGE 175,2414,290 4,290 5,045 3,576 10,328 8,557 23,026 27,554 32,239 23,898 22,222 10,217TOTAL COST OF SALES277,5974,822 4,822 7,424 4,206 15,967 13,426 37,634 45,380 48,974 40,33936,662 17,941GROSS PROFIT3,618,50370,435 72,982 119,034 37,545 304,066 275,778 484,236 627,747 602,428 481,293 356,612 186,347OPERATING EXPENSESGOLF CARTS\BAGS\RANGE 311,41314,815 14,815 14,465 16,360 45,195 30,049 31,956 31,956 31,581 32,381 25,196 22,642GOLF SHOP198,5749,120 9,120 10,367 10,069 19,565 19,565 21,221 19,706 19,706 18,978 22,653 18,501COURSE SERVICES 92,6533,192 3,192 3,725 2,885 8,778 12,354 13,095 13,045 13,045 10,822 4,261 4,261GOLF COURSE MAINTENANCE 1,724,474113,562 96,728 130,804 281,707 151,906 137,075 131,330 125,227 135,065 144,518 131,207 145,345WATER & ELECTRIC COST 249,83823,415 22,810 22,747 18,240 15,369 16,775 17,713 17,148 17,252 21,664 25,736 30,969GENERAL & ADMINISTRATIVE 359,80127,299 28,223 27,699 28,398 31,645 34,120 30,220 30,470 30,220 30,220 30,770 30,520MARKETING 207,9394,414 4,414 11,763 18,464 27,067 20,350 25,497 22,582 20,375 22,205 17,832 12,977CLUBHOUSE 127,49210,301 10,301 10,301 10,801 10,301 10,301 11,131 10,631 11,131 10,631 10,631 11,031MANAGEMENT FEE 112,6329,386 9,386 9,386 9,386 9,386 9,386 9,386 9,386 9,386 9,386 9,386 9,386CAPITAL RESERVES 0000000000000INSURANCE 57,0004,750 4,750 4,750 4,750 4,750 4,750 4,750 4,750 4,750 4,750 4,750 4,750PERSONAL PROPERTY LEASE TAXES 11,8005,2000 4,000 2,60000000000LEASES347,80028,450 28,450 28,450 28,450 29,250 29,250 29,250 29,250 29,250 29,250 29,250 29,250FOOD & BEVERAGE 341,01515,723 16,573 15,750 11,858 27,724 28,484 41,124 40,078 39,978 39,428 33,589 30,706TOTAL OPERATING EXPENSES4,142,431253,904 232,188 278,457 432,111 353,212 323,975 325,550 314,151321,761 334,805 311,671 319,631NET INCOME(523,929)(183,469) (159,206) (159,424) (394,566) (49,146) (48,197) 158,686 313,596 280,667 146,488 44,941 (133,284)NET INCOME %-13.8%-245.5% -206.0% -128.5% -959.5% -15.6% -17.0% 31.3% 47.9% 44.2% 29.0% 11.9% -67.8%Average Green Fee $74.81$34.30 $35.91 $43.73 $60.44 $80.56 $78.84 $85.47 $101.59 $102.03$75.66 $60.10 $58.18Average $ Misc. Income per Rd$2.54$0.26 $0.00 $0.00 $1.11 $0.32 $0.34 $5.08 $4.50 $4.54 $2.72 $2.42 $2.24Average $ Merchandise per Rd$4.80$0.50 $0.50 $1.70 $2.50 $3.25 $3.00 $6.00 $6.50 $6.50 $6.00 $6.00 $6.00Total Average Revenue per Round$82.15$39.33 $40.67 $49.63 $91.38 $101.42 $98.05 $116.61 $133.73 $137.97 $103.18 $88.10 $85.462020-2021 ANNUAL PLAN 9153 2020-2021 ANNUAL PLAN SilverRock ResortRUN DATE: 05-May-20 10:14 AMProjections - July 2020 to June 2021PREPARED BY: Landmark Golf Management0.600.40Golf RoundsTotalJUL.AUG.SEP.OCT.NOV.DEC.JAN.FEB.MAR.APR.MAYJUN.Resident Rnds (Weekday)5,14325725733861419392587662621661581311Resident Rnds (Weekend)6,28631431441374512479718809759808710380Sub-Total Resident Rnds 11,42957057075013593087013051470138014691290690% of Total 0.300.300.300.300.300.300.300.300.300.300.300.300.30Public Rnds (Weekday)4,28621421428151349326489551518551484259Public Rnds (Weekend)5,23826126134462426399598674633673591316Sub-Total Public Rnds9,52447547562511377572510881225115012241075575% of Total 0.250.250.250.250.250.250.250.250.250.250.250.250.25Public Twi (Weekday)1,714868611320140131196221207220194104Public Twi (Weekend)2,09510510513825171160239270253269237127Sub-Total Twilight Rnds3,81019019025045310290435490460490430230% of Total 0.100.100.100.100.100.100.100.100.100.100.100.100.10Other (Weekday)6,00029929939471488457685772725771677362Other (Weekend)7,33336636648187597558837943886942828443Total Rounds38,0961,9001,9002,500450310029004350490046004896430023000.45Golf RevenueResident Rnds (Weekday)246,7896,413$ 7,695$ 13,500$ 3,645$ 18,833$ 17,618$ 32,299$ 39,690$ 37,260$ 29,743$ 26,123$ 13,973$ Resident Rnds (Weekend)311,2779,405$ 9,405$ 16,500$ 4,455$ 23,018$ 21,533$ 39,476$ 48,510$ 45,540$ 44,431$ 31,928$ 17,078$ Public Rnds (Weekday)345,5035,344$ 6,413$ 11,250$ 2,531$ 27,900$ 26,100$ 44,044$ 71,663$ 67,275$ 49,572$ 21,769$ 11,644$ Public Rnds (Weekend)444,9357,838$ 7,838$ 13,750$ 3,713$ 36,231$ 33,894$ 56,822$ 87,588$ 82,225$ 60,588$ 35,475$ 18,975$ Public Twi (Weekday)114,5563,420$ 3,420$ 4,500$ 1,013$ 10,463$ 9,788$ 15,660$ 18,743$ 16,560$ 17,626$ 8,708$ 4,658$ Public Twi (Weekend)147,4373,135$ 3,135$ 6,188$ 1,609$ 12,788$ 11,165$ 20,336$ 24,255$ 21,505$ 21,542$ 14,190$ 7,590$ 3,021$ 3,717$ 4,266$ 1,490$ 36,154$ 29,623$ 41,375$ 48,263$ 49,650$ 44,091$ 29,948$ 14,823$ Other (Weekday)408,75311,970$ 11,970$ 17,719$ 3,544$ 36,619$ 34,256$ 54,810$ 69,458$ 65,205$ 46,267$ 40,635$ 16,301$ Other (Weekend)524,22814,630$ 14,630$ 21,656$ 5,198$ 47,740$ 44,660$ 66,990$ 89,609$ 84,123$ 56,549$ 49,665$ 28,779$ Total Revenue2,849,89865,175$ 68,222$ 109,329$ 27,196$ 249,744$ 228,635$ 371,812$ 497,776$ 469,343$ 370,409$ 258,439$ 133,819$ 86,376 72,315 143,413 29,881 324,750 257,672 236,925 469,175 548,995 432,266 271,650 154,289Avg. Rate74.81$ 34.30$ 35.91$ 43.73$ 60.44$ 80.56$ 78.84$ 85.47$ 101.59$ 102.03$ 75.66$ 60.10$ 58.18$ Misc Revenue76.13$ ###########Club Rental 14,650-$ -$ -$ -$ -$ -$ 2,500$ 2,750$ 3,000$ 2,700$ 2,475$ 1,225$ Driving Range Balls 65,700-$ -$ -$ -$ -$ -$ 15,000$ 16,500$ 15,000$ 8,100$ 7,425$ 3,675$ Rider Fees5,580-$ -$ -$ -$ -$ -$ 1,400$ 1,400$ 1,500$ 540$ 495$ 245$ Handicap Fees2,500-$ -$ -$ -$ -$ -$ 1,700$ 400$ 400$ -$ -$ -$ Independent Instructor Fees6,000-$ -$ -$ -$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ -$ -$ Ball Retreival 2,500500$ -$ -$ 500$ -$ -$ 500$ -$ -$ 1,000$ -$ -$ -$ Total96,930500$ -$ -$ 500$ 1,000$ 1,000$ 22,100$ 22,050$ 20,900$ 13,340$ 10,395$ 5,145$ 10154 2020-2021 ANNUAL PLAN SilverRock ResortRUN DATE: 11-May-20 10:43 AMProjections - July 2020 to June 2021PREPARED BY: Landmark Golf ManagementGOLF SHOP - 61TOTALJUL.AUG.SEP.OCT.NOV.DEC.JAN.FEB.MAR.APR.MAYJUN.GOLF SHOP MERCHANDISE SALESTOTAL # OF ROUNDS38,0961,900 1,900 2,500 450 3,100 2,900 4,350 4,900 4,600 4,896 4,300 2,300AVERAGE REVENUE / ROUND$4.80 $0.50 $0.50 $1.70 $2.50 $3.25 $3.00 $6.00 $6.50 $6.50 $6.00 $6.00 $6.00TOTAL MERCHANDISE SALES$182,876950 950 4,250 1,125 10,075 8,700 26,100 31,850 29,900 29,376 25,800 13,8006,15019,900MERCHANDISE REVENUE75.00%25.00%Soft Goods Sales137,157713 713 3,188 844 7,556 6,525 19,575 23,888 22,425 22,032 19,350 10,350Hard Goods Sales45,719238 238 1,063 281 2,519 2,175 6,525 7,963 7,475 7,344 6,450 3,450Misc. Golf Shop Sales00 0 0 0 0 0 0 0 0 0 0 0Sales Discounts - 00 0 0 0 0 0 0 0 0 0 0 0Sales Discounts - Hit the Green (1%)00 0 0 0 0 0 0 0 0 0 0 0TOTAL MERCHANDISE REVENUE182,876950 950 4,250 1,125 10,075 8,700 26,100 31,850 29,900 29,376 25,800 13,800COST OF SALES55.97%55.97% 55.97% 55.97% 55.97% 55.97% 55.97% 55.97% 55.97% 55.97% 55.97% 55.97% 55.97%COS - Merchandise (58%)106,068551 551 2,465 653 5,844 5,046 15,138 18,473 17,342 17,038 14,964 8,004Purchase Disc Taken - (5%)(5,303)(28) (28) (123) (33) (292) (252) (757) (924) (867) (852) (748) (400)Freight - Merchandise1,5918837108876 227 277 260 256 224 120TOTAL COST OF SALES102,356532 532 2,379 630 5,639 4,869 14,608 17,826 16,735 16,442 14,440 7,724GROSS PROFIT80,520418 418 1,871 495 4,436 3,831 11,492 14,024 13,165 12,934 11,360 6,076SALARIES AND BENEFITS9,4149,9938,7608,24810,87012,04213,52712,480Salaries and Wages152,8086,611 6,611 7,708 7,116 15,728 15,728 15,918 15,918 15,918 15,278 15,418 14,858Payroll Taxes 15,281661 661 771 712 1,573 1,573 1,592 1,592 1,592 1,528 1,542 1,486Workers' Compensation 5,730248 248 289 267 590 590 597 597 597 573 578 557Health Insurance/Benefits5,880490 490 490 490 490 490 490 490 490 490 490 490TOTAL SALARIES AND BENEFITS179,6998,010 8,010 9,257 8,584 18,380 18,380 18,596 18,596 18,596 17,868 18,028 17,391SUPPLIES AND MATERIALSOTHER EXPENSESOffice Supplies 3,000250 250 250 250 250 250 250 250 250 250 250 250Dues and Subscriptions 2,3000 0 0 0 0 0 0 0 0 0 2,300Freight / Delivery 750 0 0 25 25 25 0 0 0 0 0 0Travel 900 0 0 0 0 0 15 1515151515Uniforms2,400100 100 100 100 300 200 500 200 200 200 200 200Telephone 1,320110 110 110 110 110 110 110 110 110 110 110 110Seminars / Training 3,690150 150 150 5000 100 1,250353535 1,25035Miscellaneous 6,000500 500 500 500 500 500 500 500 500 500 500 500TOTAL OTHER EXPENSES18,8751,110 1,110 1,110 1,485 1,185 1,185 2,625 1,110 1,110 1,110 4,625 1,110TOTAL EXPENSES198,5749,120 9,120 10,367 10,069 19,565 19,565 21,221 19,706 19,706 18,978 22,653 18,501Seminars/Training - Reimbursement for eligible golf shop employees (Director of Golf, Head Professional & 1st Assistant Golf Professional) for PGA Training, Education and Travel Expenses. Office Supplies are made up of: Golf Cart Rental Agreements,Golf Club Rental Agreements, Gift Certificates & Merchandise BagsUniforms- Each Full-Time Emp receives (1) shirt per month11155 2020-2021 ANNUAL PLAN SilverRock ResortRUN DATE: 05-May-20 09:38 AMProjections - July 2020 to June 2021PREPARED BY: Landmark Golf ManagementCARTS, BAGROOM & RANGE - 641TOTAL JUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY JUN.SALARIES AND BENEFITS7,540 6,574 8,506 4,181 9,821 11,246 12,697 13,780Salaries and Wages188,513 7,735 7,735 7,735 8,398 15,730 21,060 22,680 22,680 22,680 22,680 15,120 14,280Incentives \ Bonus 0Payroll Taxes 23,470963 963 963 1,046 1,958 2,622 2,824 2,8242,824 2,824 1,882 1,778Workers' Compensation 7,069290 290 290 315 590 790 851 851851 851 567 536Health Insurance/Benefits3,648304 304 304 304 304 304 304 304304 304 304 304 TOTAL SALARIES AND BENEFITS222,700 9,292 9,292 9,292 10,062 18,582 24,776 26,658 26,658 26,658 26,658 17,873 16,897153,00511,258 8,062 9,003 3,900 11,890 15,750 17,092 14,750 15,700 15,750 14,350 15,500SUPPLIES AND MATERIALSRange Expendable Supplies6,750600 600 150 150 1,800 150 1,000 1,000150 150 500 500Towel Replacement2,182120 120 120 120 185 195 250 250250 250 25072Bottled Water19,9001,500 1,500 1,500 100 10,000 200 200 200200 1,500 1,500 1,500Cart Supplies1,850000 500 500 500757550505050Range Balls10,0000000 10,0000000000 TOTAL SUPPLIES AND MATERIALS40,682 2,220 2,220 1,770 870 22,485 1,045 1,525 1,525650 1,950 2,300 2,122REPAIRS AND MAINTENANCEEquipment Repair - Golf3,600300 300 300 300 300 300 300 300300 300 300 300 TOTAL REPAIRS AND MAINTENANCE3,600 300 300 300 300 300 300 300 300300 300 300 300OTHER EXPENSESExpendable Supplies 52525 25 25 505050505050505050Printing / Stationary 420000000707070707070Cart Maintenance & Repairs 18,0361,503 1,503 1,503 1,503 1,503 1,503 1,503 1,5031,503 1,503 1,503 1,503Freight / Delivery 450757575757575000000Uniforms5,200000 2,000 500 500005000 1,500 200Fuel (Shuttles & Range Picker)3,00000 100 100 300 400 450 450450 450 200 100Laundry and Linen 9,600800 800 800 800 800 800 800 800800 800 800 800Miscellaneous 7,200600 600 600 600 600 600 600 600600 600 600 600 TOTAL OTHER EXPENSES44,431 3,003 3,003 3,103 5,128 3,828 3,928 3,473 3,4733,973 3,473 4,723 3,323 TOTAL EXPENSES311,413 14,815 14,815 14,465 16,360 45,195 30,049 31,956 31,956 31,581 32,381 25,196 22,642Expendable Supplies are made up of: - Scorecards, Tees, Pencils, Trash Bags,Cups & First Aid Supplies.Uniforms- Each employee receives 4 shirts, 1 hat per season12156 2020-2021 ANNUAL PLAN SilverRock ResortRUN DATE: 05-May-20 09:43 AMProjections - July 2020 to June 2021PREPARED BY: Landmark Golf ManagementCOURSE SERVICES - 643TOTAL JUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY JUN.SALARIES AND BENEFITS1,850 1,400 2,590800 3,600 5,667 5,700 5,700Salaries and Wages77,9592,652 2,652 3,077 1,658 7,475 10,465 11,270 11,270 11,270 9,030 3,570 3,570Incentives \ Bonus 0000000000000Incentives \ Commission 0000000000000Payroll Taxes 7,796265265308166748 1,047 1,127 1,127 1,127903357357Workers' Compensation 2,923999911562280392423423423339134134 TOTAL SALARIES AND BENEFITS 88,6783,017 3,017 3,500 1,885 8,503 11,904 12,820 12,820 12,820 10,272 4,061 4,061SUPPLIES AND MATERIALSExpendable Supplies 1,05050 501001001001001001001001007575 TOTAL SUPPLIES AND MATERIALS 1,05050501001001001001001001001007575OTHER EXPENSESUniforms 2,12575 7575800752507575754007575Safety Equipment 600505050505050505050505050Miscellaneous 20000050505050000001 TOTAL OTHER EXPENSES2,926125125125900175350176125125450125125 TOTAL COURSE SERVICES EXPENSES92,6533,192 3,1923,725 2,885 8,778 12,354 13,095 13,045 13,045 10,822 4,261 4,261Expendable Supplies are made up of: Clipboards, Paper (starter sheets, ranger sheets), Towels, Trash BagsUniforms- Each employee receives 4 shirts, 1 hat per season13157 SilverRock ResortRUN DATE: 05-May-20 09:43 AMProjections - July 2020 to June 2021PREPARED BY: Landmark Golf ManagementMAINTENANCE DEPARTMENT - 63 TOTAL JUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY JUN.SALARIES AND BENEFITSSalaries and Wages725,90133,645 33,645 43,179 51,311 67,093 68,988 72,040 71,990 71,996 71,996 68,972 71,046Overtime Hourly Wages 18,500000 16,0000000 2,500000Incentives \ Bonus 0000000000000Payroll Taxes 74,4403,364 3,364 4,318 6,731 6,709 6,899 7,204 7,199 7,450 7,200 6,897 7,105Workers' Compensation 27,6841,262 1,262 1,619 2,324 2,516 2,587 2,702 2,700 2,762 2,700 2,586 2,664Health Insurance/Benefits117,7209,810 9,810 9,810 9,810 9,810 9,810 9,810 9,810 9,810 9,810 9,810 9,810 TOTAL SALARIES AND BENEFITS964,24548,08148,08158,92686,17686,12888,28491,75691,69994,51891,70688,26590,625SUPPLIES AND MATERIALSFertilizer93,6705,870 4,100 9,880 22,500 8,500 8,950 5,000 3,020 3,370 8,500 3,350 10,630Flowers/Plants3,05000 1,000 2500 750 750 100 100 100Gas & Oils46,8603,200 3,450 3,850 4,750 4,850 4,150 3,570 3,880 3,880 3,850 3,850 3,580Golf Course Accessories13,140000 12,300000 1600 68000Chemicals & Pesticides50,06013,754 190 7,820 9,359 2,1000 3,033 190 1,806 3,100 2,200 6,508POA Control9,90000 2,40000 7,500000000Sand/Mulch/Bunker13,460390 390 5,000 2,000 4,000 800 380 100 100 100 100 100Seed106,900000 95,000 11,9000000000Small Tools 5,000100 100 2,000 2,000 100 100 100 100 100 100 100 100Sod15,5005,300 4,500 1,0000000000 1,250 3,450Topdressing 10,0002,000 2,2000 2,200 60000000 1,500 1,5000 TOTAL SUPPLIES AND MATERIALS367,54030,61414,93032,950150,35932,05022,25012,8337,5509,35616,43012,35025,868REPAIRS AND MAINTENANCEBuildings & Bridges 5,5501,250 750 550 500 500 500 250 250 250 250 250 250Equipment38,5002,000 2,500 3,000 10,000 5,000 2,000 2,500 2,500 2,000 2,000 2,500 2,500Irrigation System 19,0504,400 3,500 1,500 2,000 900 550 1,200 1,000 1,000 1,000 1,000 1,000Pumps10,5001,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 5000Lake Maint Contract 30,8003,850 3,850 3,850 3,850 3,8500000 3,850 3,850 3,850Trees12,05000 5,500 5500000 2,000 4,00000 TOTAL REPAIRS AND MAINTENANCE116,45012,50011,60015,40017,90011,2504,0504,9504,7506,25012,1008,1007,6002020-2021 ANNUAL PLAN 14158 SilverRock ResortRUN DATE: 05-May-20 09:43 AMProjections - July 2020 to June 2021PREPARED BY: Landmark Golf ManagementMAINTENANCE DEPARTMENT - 63 TOTAL JUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY JUN.2020-2021 ANNUAL PLAN OTHER EXPENSESContract Services Soil/Tissue Tests2,00000 1,0000000000 1,0000Dues and Subscriptions 6800000000 2000 3800 100Employee Education3,90050505050505050 1,000 2,400505050Equipment Rental 3,400200 150 150 1,000 600 200 200 200 200 200 200 100Auto Expense4,800400 400 400 400 400 400 400 400 400 400 400 400Licenses and Permits 4,30010000 25005000 1,000 2,90000Miscellaneous1,200100 100 100 100 100 100 100 100 100 100 100 100Supplies 4,350750 750 750 500 500 500 100 100 100 100 100 100Propane/Natural Gas 180151515151515151515151515Safety Equipment & Training3,850200 100 750 800 500 400 400 200 200 100 100 100Telephone/DSL10,200850 850 850 850 850 850 850 850 850 850 850 850Waste/Trash Removal6,288524 524 524 524 524 524 524 524 524 524 524 524Uniforms & Linen/Towels 11,040920 920 920 920 920 920 920 920 920 920 920 920 TOTAL OTHER EXPENSES56,1884,1093,8595,5095,4094,4594,0093,5594,5096,7096,5394,2593,259TOTAL MAINTENANCE EXP. (EXCL Landscaping)1,504,42395,30478,470112,785259,844133,887118,593113,098108,508116,833126,775112,974127,3524,500LANDSCAPE13,00012,20012,70013,10011,40013,80012,6009,600Wages156,528 13,334 13,334 12,904 12,904 12,904 13,334 13,334 12,004 13,334 12,904 13,334 12,904Overtime Hourly Wages 3,418 0 0 0 3,418 0 0 0 0 0 0 0 0Payroll Taxes 15,995 1,333 1,333 1,290 1,632 1,290 1,333 1,333 1,200 1,333 1,290 1,333 1,290Workers' Compensation 5,955 500 500 484 569 484 500 500 450 500 484 500 484Health Insurance/Benefits29,400 2,450 2,450 2,450 2,450 2,450 2,450 2,450 2,450 2,450 2,450 2,450 2,450Landscape Wages & Benefits211,29617,617 17,617 17,128 20,973 17,128 17,617 17,617 16,104 17,617 17,128 17,617 17,128Small Tools1,025 100 100 100 100 100 75 757575757575Repairs & Maintenance - Drip Irrigation4,250250 250 500 500 500 500 250 250 250 250 250 500Uniforms3,480290 290 290 290 290 290 290 290 290 290 290 290TOTAL LANDSCAPE MAINTENANCE220,051 18,257 18,257 18,018 21,863 18,018 18,482 18,232 16,719 18,232 17,743 18,232 17,993COURSE & LANDSCAPE MAINTENANCE TOTAL 1,724,474113,562 96,728 130,804 281,707 151,906 137,075 131,330 125,227 135,065 144,518 131,207 145,345(EXCL UTILITIES)WATER & ELECTRICITY COSTSWater Cost70,04710,150 8,990 8,932 6,090 4,719 7,685 2,697 2,132 2,247 2,247 4,719 9,439Maint. Shop / So Village Lakes35,6003,200 2,300 2,300 2,300 2,500 2,000 5,000 3,000 3,000 4,000 3,000 3,000Main Meter (FE, PH, CB, CH, NV Lakes)143,10010,000 11,500 11,500 9,200 8,000 7,000 10,000 12,000 12,000 15,400 18,000 18,500Well 1,091652015 650 1509016165171730 TOTAL WATER AND ELECTRIC COST249,83823,415 22,810 22,747 18,240 15,369 16,775 17,713 17,148 17,252 21,664 25,736 30,969 TOTAL COURSE MAINTENANCE EXPENSES1,974,312136,977119,538153,551299,947167,275153,850149,043142,375152,317166,182156,943176,31415159 SilverRock ResortRUN DATE: 05-May-20 09:43 AMProjections - July 2020 to June 2021PREPARED BY: Landmark Golf ManagementG & A DEPARTMENT - 67TOTALJUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY JUN.SALARIES AND BENEFITSSalaries and Wages236,83618,263 18,943 18,263 18,943 20,303 20,303 20,303 20,303 20,303 20,303 20,303 20,303Payroll Taxes 23,6841,826 1,894 1,826 1,894 2,030 2,030 2,030 2,030 2,030 2,030 2,030 2,030Workers' Compensation 8,881685 710 685 710 761 761 761 761 761 761 761 761Health Insurance/Benefits26,1602,180 2,180 2,180 2,180 2,180 2,180 2,180 2,180 2,180 2,180 2,180 2,180 TOTAL SALARIES AND BENEFITS295,56122,954 23,728 22,954 23,728 25,275 25,275 25,275 25,275 25,275 25,275 25,275 25,275REPAIRS AND MAINTENANCEEquipment Repair 1,9000 100 100 100 900 100 100 100 100 100 100 100TOTAL REPAIRS AND MAINTENANCE1,9000 100 100 100 900 100 100 100 100 100 100 100OTHER EXPENSESOffice Supplies 1,260105 105 105 105 105 105 105 105 105 105 105 105Printing / Stationary 3,300100 100 100 100 100 400 400 400 400 400 400 400Postage 90075 75 75757575757575757575Recruiting / Relocation 1,20000 150 150 150 200 150 200 200000Dues and Subscriptions 1,150500 200505050 100 2005050 30050Freight / Delivery 600505050505050505050505050Travel 1,1000 10000000 1000 200 500 200Promotion 1,200100 100 100 100 100 100 100 100 100 100 100 100Auto Expense 6,000500 500 500 500 500 500 500 500 500 500 500 500Equipment Rental (Copier/Storage) 6,600550 550 550 550 550 550 550 550 550 550 550 550Uniforms 1,050757575 150 15075757575757575Professional Fees (I.T. & Safety Fees)10,200850 850 850 850 850 850 850 850 850 850 850 850Seminars / Training 2,400200 200 200 200 200 200 200 200 200 200 200 200Payroll Processing12,0001,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000Computer Supplies (POS Support Fees)6,300500 500 500 500 500 500 500 500 500 500 500 800Bank & ADP Fees1,080909090909090909090909090Miscellaneous 6,000100 100 100 100 1,000 4,000 100 100 100 100 100 100 TOTAL OTHER EXPENSES62,3404,345 4,395 4,645 4,570 5,470 8,745 4,845 5,095 4,845 4,845 5,395 5,145TOTAL G & A EXPENSES359,80127,299 28,223 27,699 28,398 31,645 34,120 30,220 30,470 30,220 30,220 30,770 30,520Uniforms- Benefit to be shared between GM & ControllerEntertainment & Promotion - GM promoting property for potential clients2020-2021 ANNUAL PLAN 16160 2020-2021 ANNUAL PLAN SilverRock ResortMARKETING 05-May-20 09:43 AMProjections - July 2020 to June 2021PREPARED BY: Landmark Golf ManagementMARKETING DEPARTMENT - 66TOTAL JUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY JUN.SALARIES AND BENEFITSSalaries and Wages17,5560 0 000 2,508 2,508 2,508 2,508 2,508 2,508 2,508Payroll Taxes 1,75600000 251 251 251 251 251 251 251Workers' Compensation 6580000094949494949494Health Insurance/Benefits4,176348 348 348 348 348 348 348 348 348 348 348 348 TOTAL SALARIES AND BENEFITS24,146348 348 348 348 348 3,201 3,201 3,201 3,201 3,201 3,201 3,201OTHER EXPENSESOffice Supplies 1,200100 100 100 100 100 100 100 100 100 100 100 100Printing / Stationary 4,4250 0 200 3,000 200 200 200 125 125 125 125 125Postage 60050 50 50 505050505050505050Contract Services Web Page 1,800150 150 150 150 150 150 150 150 150 150 150 150Dues and Subscriptions 73500000035 400 300000Uniforms 600000 30050505050505000Telephone 1,200100 100 100 100 100 100 100 100 100 100 100 100Civic, Community and Trade Show 2,25075757575 750 750757575757575Public Relations1,000000000 500 5000000Promotions / Meals 300252525252525252525252525Promotion - (Media, Vendor Days, etc)7000 0 0505050 3005050505050Advertising (Ad Purchases) 163,1333,566 3,566 10,715 13,766 24,194 15,624 20,161 17,206 15,599 17,729 12,906 8,101Collateral Material - (Yrd Bks, Rack Cds, Statn, Brochures)5,500000 500 1,0000 500 500 500 500 1,000 1,000Miscellaneous350000050505050505050 TOTAL OTHER EXPENSES183,793 4,066 4,066 11,415 18,116 26,719 17,149 22,296 19,381 17,174 19,004 14,631 9,776 TOTAL MARKETING EXPENSES207,939 4,414 4,414 11,763 18,464 27,067 20,350 25,497 22,582 20,375 22,205 17,832 12,977Promotion/Meals - Off property events (Chamber Mixers, Rotaries andentertaining potential clients)Promotion/Media/Vendor Days - Radio/TV Onsite Broadcasting.Vendor Days - Show casing property in exchange for positive publicity17161 SilverRock ResortMARKETING 05-May-20 09:43 AMProjections - July 2020 to June 2021PREPARED BY: Landmark Golf ManagementTEMPORARY CLUBHOUSE - 800TOTALJUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY JUN.SUPPLIES AND MATERIALSExpendable Supplies 2,400200200200200200200200200200200200200Laundry Supplies 2,400200200200200200200200200200200200200 TOTAL SUPPLIES AND MATERIALS4,800400400400400400400400400400400400400REPAIRS AND MAINTENANCEBuilding Structures 3,600300300300300300300300300300300300300Restaurant Repairs 8,400700700700700700700700700700700700700Equipment Repair 8,400700700700700700700700700700700700700 TOTAL REPAIRS AND MAINTENANCE20,4001,7001,7001,7001,7001,7001,7001,7001,7001,7001,7001,7001,700OTHER EXPENSESContract Services Cleaning 4,800400400400400400400400400400400400400Telephone 13,8001,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150Cable-Roadrunner4,560380380380380380380380380380380380380Water 3,852321321321321321321321321321321321321Safety Equipment 1,200100100100100100100100100100100100100Natural Gas 12,1808508508508508508501,1801,1801,1801,1801,1801,180Flowers and Decorations 1,90000050000500050000400Building Security (Roving Patrol)60,0005,0005,0005,0005,0005,0005,0005,0005,0005,0005,0005,0005,000Miscellaneous 0000000000000 TOTAL OTHER EXPENSES102,2928,2018,2018,2018,7018,2018,2019,0318,5319,0318,5318,5318,931 TOTAL CLUBHOUSE EXPENSES127,49210,30110,30110,30110,80110,30110,30111,13110,63111,13110,63110,63111,031Expendable Supplies made up of: Locksmith, Trashbags, Lightbulbs, Mats,Items related to Maintenance of Clubhouse2020-2021 ANNUAL PLAN 18162 SilverRock ResortRUN DATE: 05-May-20 09:43 AMProjections - July 2020 to June 2021PREPARED BY: Landmark Golf ManagementMISC. DEPARTMENT - 980 & 990TOTALJUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY JUN.12,5007,500MISC OTHER EXPENSESManagement Fee - Fixed112,6329,386 9,386 9,386 9,386 9,386 9,386 9,386 9,386 9,386 9,386 9,386 9,386FF&E Reserve (2.0%)0General Liability Insurance57,0004,750 4,750 4,750 4,750 4,750 4,750 4,750 4,750 4,750 4,750 4,750 4,750Personal Property Taxes 11,8005,2000 4,000 2,60000000000181,432 19,336 14,136 18,136 16,736 14,136 14,136 14,136 14,136 14,136 14,136 14,136 14,136LEASE EXPENSESGolf Cart Leases144,00012,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000Trailer Leases0000000000000Golf Course Maintenance Lease148,80012,400 12,400 12,400 12,400 12,400 12,400 12,400 12,400 12,400 12,400 12,400 12,400GPS Lease (Up-Link)34,8002,900 2,900 2,900 2,900 2,900 2,900 2,900 2,900 2,900 2,900 2,900 2,900Equipment Rental Other20,2001,150 1,150 1,150 1,150 1,950 1,950 1,950 1,950 1,950 1,950 1,950 1,950347,800 28,450 28,450 28,450 28,450 29,250 29,250 29,250 29,250 29,250 29,250 29,250 29,2502020-2021 ANNUAL PLAN 19163 2019-2020 Annual BudgetRUN DATE: 05-May-20 09:48 AM PREPARED BY: Landmark Golf ManagementFOOD & BEVERAGE DEPT - 62TOTAL JUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY JUN.FOOD REVENUESnack Shop/Terrace Food171,509$ 1,900$ 1,900$ 2,500$ 450$ 3,100$ 2,900$ 32,625$ 39,200$ 36,800$ 19,584$ 23,650$ 6,900$ Beverage Cart Food46,157$ 1,900$ 1,900$ 2,500$ 450$ 3,100$ 2,900$ 5,438$ 6,125$ 5,750$ 7,344$ 6,450$ 2,300$ Other Food Income-$ -$ -$ -$ -$ -$ -$ Non-Taxable Tournament Site Fees-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Special Events12,000$ -$ -$ -$ 3,000$ 3,000$ -$ -$ -$ -$ 3,000$ 3,000$ -$ TOTAL FOOD REVENUE229,666$ 3,800$ 3,800$ 5,000$ 3,900$ 9,200$ 5,800$ 38,063$ 45,325$ 42,550$ 29,928$ 33,100$ 9,200$ 9,254$ 7,063$ 17,972$ 2,621$ 32,205$ 20,946$ 30,377$ 29,047$ BEVERAGE REVENUESnack Shop/Terrace Beer & Wine82,276$ 1,140$ 1,140$ 1,500$ 270$ 4,185$ 3,915$ 7,830$ 10,290$ 16,560$ 17,626$ 11,610$ 6,210$ Snack Shop/Terrace Sodas54,850$ 760$ 760$ 1,000$ 180$ 2,790$ 2,610$ 5,220$ 6,860$ 11,040$ 11,750$ 7,740$ 4,140$ Beverage Cart Beer & Wine65,974$ 950$ 950$ 1,250$ 225$ 6,200$ 5,438$ 7,069$ 8,575$ 14,375$ 8,568$ 8,063$ 4,313$ Beverage Cart Sodas65,974$ 950$ 950$ 1,250$ 225$ 6,200$ 5,438$ 7,069$ 8,575$ 14,375$ 8,568$ 8,063$ 4,313$ TOTAL BEVERAGE REVENUE269,075$ 3,800$ 3,800$ 5,000$ 900$ 19,375$ 17,400$ 27,188$ 34,300$ 56,350$ 46,512$ 35,475$ 18,975$ 7,174$ 5,780$ 12,209$ 1,939$ 15,385$ 12,175$ 23,905$ 24,530$ TOTAL FOOD & BEVERAGE REVENUE498,740$ 7,600$ 7,600$ 10,000$ 4,800$ 28,575$ 23,200$ 65,250$ 79,625$ 98,900$ 76,440$ 68,575$ 28,175$ LESS COST OF SALES1$ COS - Food (37%)82,756$ 1,406$ 1,406$ 1,850$ 1,443$ 3,404$ 2,146$ 14,083$ 16,770$ 15,744$ 9,963$ 11,137$ 3,404$ COS - Beer & Wine (25%)37,062$ 523$ 523$ 688$ 124$ 2,596$ 2,338$ 3,725$ 4,716$ 7,734$ 6,548$ 4,918$ 2,631$ COS - Sodas (27%)32,623$ 462$ 462$ 608$ 109$ 2,427$ 2,173$ 3,318$ 4,167$ 6,862$ 5,486$ 4,267$ 2,282$ COS- Employee Meals22,800$ 1,900$ 1,900$ 1,900$ 1,900$ 1,900$ 1,900$ 1,900$ 1,900$ 1,900$ 1,900$ 1,900$ 1,900$ TOTAL COST OF SALES175,241$ 4,290$ 4,290$ 5,045$ 3,576$ 10,328$ 8,557$ 23,026$ 27,554$ 32,239$ 23,898$ 22,222$ 10,217$ GROSS PROFIT323,499$ 3,310$ 3,310$ 4,955$ 1,224$ 18,247$ 14,643$ 42,224$ 52,071$ 66,661$ 52,542$ 46,353$ 17,958$ SALARIES AND BENEFITSSalaries and Wages215,798$ 9,367$ 9,367$ 9,433$ 4,169$ 17,151$ 17,441$ 26,500$ 26,500$ 26,500$ 26,500$ 22,540$ 20,332$ Payroll Taxes 24,709$ 1,073$ 1,073$ 1,080$ 477$ 1,964$ 1,997$ 3,034$ 3,034$ 3,034$ 3,034$ 2,581$ 2,328$ Workers' Compensation 8,891$ 386$ 386$ 389$ 172$ 707$ 719$ 1,092$ 1,092$ 1,092$ 1,092$ 929$ 838$ Health Insurance 35,417$ 1,324$ 1,324$ 1,324$ 1,324$ 2,979$ 2,979$ 4,303$ 4,303$ 4,303$ 4,303$ 3,641$ 3,310$ TOTAL SALARIES AND BENEFITS284,814$ 12,149$ 12,149$ 12,226$ 6,142$ 22,800$ 23,135$ 34,929$ 34,929$ 34,929$ 34,929$ 29,690$ 26,807$ SUPPLIES AND MATERIALS329,821$ 26,320$ 12,748$ 14,588$ 11,052$ 21,569$ 22,292$ 32,877$ 36,800$ 47,938$ 38,800$ 37,800$ 27,037$ Expendable Supplies 4,000$ 300$ 300$ 300$ 300$ 200$ 400$ 400$ 400$ 400$ 400$ 300$ 300$ Bar Utensils 1,250$ 150$ 100$ 100$ 100$ 100$ 100$ 100$ 100$ 100$ 100$ 100$ 100$ Menus, Napkins and Placemats 3,825$ 175$ 175$ 175$ 500$ 250$ 250$ 550$ 350$ 350$ 350$ 350$ 350$ TOTAL SUPPLIES AND MATERIALS9,075$ 625$ 575$ 575$ 900$ 550$ 750$ 1,050$ 850$ 850$ 850$ 750$ 750$ REPAIRS AND MAINTENANCEEquipment Repair 3,000$ 250$ 250$ 250$ 250$ 250$ 250$ 250$ 250$ 250$ 250$ 250$ 250$ TOTAL REPAIRS AND MAINTENANCE3,000$ 250$ 250$ 250$ 250$ 250$ 250$ 250$ 250$ 250$ 250$ 250$ 250$ OTHER EXPENSESOffice Supplies 1,500$ 100$ 100$ 100$ 250$ 250$ 100$ 100$ 100$ 100$ 100$ 100$ 100$ Phone840$ 70$ 70$ 70$ 70$ 70$ 70$ 70$ 70$ 70$ 70$ 70$ 70$ Equipment Rental 1,294$ 109$ 109$ 109$ 95$ 109$ 109$ 109$ 109$ 109$ 109$ 109$ 109$ Non-Capital Equipment 600$ 50$ 50$ 50$ 50$ 50$ 50$ 50$ 50$ 50$ 50$ 50$ 50$ Uniforms 3,400$ 150$ 150$ 150$ 1,000$ 150$ 500$ 150$ 150$ 150$ 550$ 150$ 150$ Laundry and Linen 5,975$ 525$ 525$ 525$ 200$ 525$ 525$ 525$ 525$ 525$ 525$ 525$ 525$ Lease Payment12,000$ 500$ 500$ 500$ 1,500$ 1,500$ 1,500$ 1,500$ 1,500$ 1,500$ 500$ 500$ 500$ Bank Fees6,240$ 520$ 520$ 520$ 520$ 520$ 520$ 520$ 520$ 520$ 520$ 520$ 520$ Seminars / Training 275$ 25$ 25$ 25$ 25$ -$ 25$ 25$ 25$ 25$ 25$ 25$ 25$ Cleaning Supplies 3,596$ 250$ 250$ 250$ 250$ 250$ 250$ 346$ 350$ 350$ 350$ 350$ 350$ Flowers and Decorations2,606$ 100$ 100$ 100$ 206$ 300$ 300$ 300$ 250$ 250$ 300$ 200$ 200$ Licenses and Permits 1,800$ -$ 900$ -$ -$ -$ -$ 900$ -$ -$ -$ -$ Miscellaneous4,000$ 300$ 300$ 300$ 400$ 400$ 400$ 300$ 400$ 300$ 300$ 300$ 300$ TOTAL OTHER EXPENSES44,126$ 2,699$ 3,599$ 2,699$ 4,566$ 4,124$ 4,349$ 4,895$ 4,049$ 3,949$ 3,399$ 2,899$ 2,899$ 2,500$ 3,809$ 1,773$ 2,860$ 10,545$ 5,600$ 6,100$ 9,000$ 7,900$ 9,700$ 6,100$ 4,500$ TOTAL EXPENSES341,015$ 15,723$ 16,573$ 15,750$ 11,858$ 27,724$ 28,484$ 41,124$ 40,078$ 39,978$ 39,428$ 33,589$ 30,706$ TOTAL FOOD & BEVERAGE PROFIT (Loss)(17,517)$ (12,414)$ (13,264)$ (10,795)$ (10,634)$ (9,477)$ (13,841)$ 1,100$ 11,993$ 26,683$ 13,115$ 12,764$ (12,748)$ 17,191.00$ (21,636)$ (13,631)$ (3,859)$ (10,762)$ 2,670$ (7,190)$ 12,709$ 14,810$ 29,130$ 16,100$ 12,450$ (13,600)$ (12,899.42)$ Supplies Expendable is made up of: Smallwares, Papergoods, First-aid##Uniforms- Each employee receives 4 shirts, 1 hat per season2019-2020 Annual Budget20164 SilverRock Resort 2020-2021 Marketing Plan Narrative OBJECTIVE: Continue to expand brand awareness for SilverRock Resort, promote the Arnold Palmer Classic Course as a premier golf course in the Coachella Valley and increase golf and golf-related revenues. In light of Covid-19, a concerted effort will be needed to market and promote SilverRock during this unprecedented pandemic. It will be important to promote SilverRock as a safe golf facility that is practicing the guidelines set forth by the County of Riverside. In addition to expanding this awareness, it will also be imperative to continually market SilverRock in a positive light during future construction phases of the Montage and Pendry Luxury Hotels. The 2020-2021 Marketing Plan is built around an annual Marketing Budget of $207,939. The total Marketing Plan includes: print advertising, TV & radio, digital marketing, social media, collateral materials, civic and community networking, tournament coordinator salary, public relations, golf/consumer trade shows, supplies, internet websites and e-mail marketing. Actual advertising budget will total $163,133 annually. PRINT ADVERTISING Print advertising is targeted for Coachella Valley Residents and tourist/resort golfers in local, regional and Southern California golf and travel publications. Print advertising consists of local newspaper, golf and travel magazines and regional directories. All print advertising now includes a digital component that is included in each buy. Newspaper advertising is placed in The Desert Sun with primary emphasis on “digital ads” appearing on the Desert Sun website, mobile and App. Special promotions are designed, as needed by season, and placed in various digital arenas. Magazines consist of local and regional magazines such as Palm Springs Life, Golf News Magazine, Desert Golf & Tennis, Locale Magazine, Southland Golf Magazine, Alaska Airlines, Golfing Palm Springs, and Desert Golfing Digest. These ads vary from full page to quarter page ads and are full color. TV & RADIO Television commercials (30 seconds) are placed on all three (3) local network affiliates (CBS2, KESQ3-ABC, KMIR6-NBC) and Time Warner cable stations. Local radio is used for 30- second spots and specific promotions and is primarily aired during summer months to attract local patrons. IN ROOM MEDIA In conjunction with the Travelers Channel, currently the SilverRock commercial is showcased in 18 local hotels representing over 3,500 hotel rooms throughout the Coachella Valley. The Travelers Channel operates in each hotel, and becomes the hotels local in room concierge. The Travelers Channel primary goal is to visually promote the local area, points of interest, history, services, restaurants, shopping, and to help visitors enjoy their stay. DIGITAL MARKETING SilverRock will continue to partner with JNS Media and Madden Media with digital marketing. The marketing plan includes website display banners through the geo target 21 165 channels like ESPN LA, GolfChannel.com, PGA.com, SCGA.com, and anyone searching keywords such as Golf, Best Golf Courses, Tee Times in Greater Palm Springs/La Quinta producing 10 million impressions. Included in this 2020-2021 Marketing Plan is an ongoing partnership to continue a strong presence in the digital marketing sector. SOCIAL MEDIA, APPS, & MOBILE WEBSITES Social media has proven to be a very successful, powerful and cost effective method of promoting SilverRock. There will be a continued effort and focus on social media including enhancing SilverRock’s Facebook “fan base” which has generated over 20,000 likes and has been very effective way of communicating SilverRock’s news and information. Increased presence will continue this year on Facebook, Twitter, Yelp, Golf Advisor, Google, Greenskeeper.org and YouTube. All online reviews are acknowledged and responded to within 48 hours of a post. These methods of advertising and promotion are truly cost effective as they have minimal costs or no cost at all associated with these marketing avenues. Currently, the majority of all tee times are now booked online; a continued emphasis on the mobile website booking interface that allows visitors to navigate SilverRock’s website more efficiently and effectively will again be a priority for 2020-2021. SilverRock’s website is a responsive website which allows any user with a PC, tablet or mobile phone to navigate the SilverRock website. SilverRock’s free App is available on both Droid and iPhones and will continue to be promoted and updated. JUNIOR GOLF SilverRock will continue to support local Junior Golf by offering Junior Lessons, Junior Rates and being a host course for the La Quinta High School Boys and Girls Golf Teams. SilverRock will also continue to participate in SCGA’s Youth on Course program which will provide juniors in Southern California another avenue to get access to golf courses at affordable green fees. COLLATERAL MATERIALS Rack cards, scorecards, and information packets presenting SilverRock Resort are used as marketing tools for SilverRock Resort. Printed material will be produced, as needed, to promote SilverRock Resort as a former Home Course of the Bob Hope Classic 2008-2011. CIVIC AND COMMUNITY NETWORKING AND TRADESHOWS SilverRock Resort is positioned as a community-friendly golf facility and is committed to developing strong relationships with community organizations such as the Greater Coachella Valley Chamber of Commerce and various local service organizations. At various venues locally and around Southern California, trade shows and expos are held that provide an opportunity to promote SilverRock Resort. These trade shows and expos are focused on tourism, golf and golf equipment/apparel, recreation, weddings and other related industries and businesses. SilverRock will continue to partner with regional and local magazines in these trade shows. TOURNAMENTS & GROUP OUTINGS A continued concentrated effort to attract corporate and group outings will be positioned through various networking opportunities. Tournament business represents a large portion of outside play and is an important component of SilverRock’s success. 22 166 5/5/2020SilverRock Resort-Arnold Palmer Classic CourseGOLF RATES 2020-2021 2020202020202020202020202021202120212021Reservation TypeJuly 1-Sept. 10 July 1-Sept. 10 Sept. 11-Oct. 4 Sept. 13-Oct.6 Nov. 3-Dec. 25 Nov. 3-Dec. 25 Dec. 26-Apr. 30 Dec. 26-Apr. 30 May 1-June 30 May 1-June 30(Book 90 Days) Mon-ThursFri-Sun Mon-ThursFri-Sun Mon-ThursFri-Sun Mon-ThursFri-Sun Mon-ThursFri-SunPublic 50.00$ 65.00$ 85.00$ 100.00$ 130.00$ 130.00$ 170.00$ 170.00$ 90.00$ 110.00$ Public Twi45.00$ 55.00$ 70.00$ 80.00$ 85.00$ 85.00$ 100.00$ 100.00$ 70.00$ 80.00$ Replay (Booked After Rnd) 25.00$ 25.00$ 35.00$ 35.00$ 50.00$ 50.00$ 50.00$ 50.00$ 35.00$ 35.00$ (Book 3 Days)La Quinta Resident33.00$ 33.00$ 33.00$ 33.00$ 49.00$ 49.00$ 60.00$ 60.00$ 49.00$ 49.00$ La Quinta Resident Guest (30% off posted rate)33.00$ 33.00$ 59.50$ 70.00$ 91.00$ 91.00$ 119.00$ 119.00$ 63.00$ 77.00$ (Book 90 Days)Wholesale40.00$ 50.00$ 75.00$ 85.00$ 105.00$ 105.00$ 140.00$ 140.00$ 65.00$ 75.00$ Wholesale Twilight35.00$ 40.00$ 55.00$ 65.00$ 70.00$ 70.00$ 80.00$ 80.00$ 45.00$ 55.00$ (Book 1 Day)PGA PAID25.00$ 25.00$ 25.00$ 25.00$ 35.00$ 35.00$ 35.00$ 35.00$ 25.00$ 25.00$ Junior Rate (Before 2:00 p.m.)25.00$ 25.00$ 25.00$ 25.00$ 25.00$ 25.00$ 25.00$ 25.00$ 25.00$ 25.00$ Junior Rate (After 2:00 p.m.)10.00$ 10.00$ 15.00$ 15.00$ 15.00$ 15.00$ 15.00$ 15.00$ 15.00$ 15.00$ (Book Up to 1 Year)Groups (13+)Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates*Juniors are 17 and under*All rates to include green fee, golf cart, limited amount of range balls prior to round, except golf cart for Juniors *Non golfers-ride alongs-must abide by dress code, riders permitted based upon availability at a rate of $25 per rider.*City Employees-Prevailing Resident RatesOTHER FEESRate/Fee1 Hour Resident10.00$ 1 Hour Non- Resident 15.00$ All Day Range Fee25.00$ Rental Clubs45.00$ Handicap Membership45.00$ (Overseeding Dates: Course Closed Oct. 3-31, 2011)Shaded areas represent dynamic pricing.23167 FINANCIAL ADVISORY COMMISSION TASK FORCE REPORTS FINANCIAL ADVISORY COMMISSION BUDGET TASK FORCE REPORT TO THE COMMISSION MAY 7, 2020 MEMBERS: W. RICHARD MILLS AND STEVEN ROSEN The Financial Advisory Commission Budget Task Force was formed to provide the entire Commission with detailed insight respecting the Proposed 2019/2020 Budget Adjustments and the 2020/2021 Budget Proposal prepared by the City of La Quinta Finance Department under the leadership of Karla Romero. The Task Force understood that the Mission Statement was to meet with the Finance Department Staff and obtain a thorough understanding of the assumptions utilized in the budget recommendations by challenging and then validating their proposals and protocols. The Task Force accomplished this by meeting, by Zoom, with Karla Romero and Claudia Martinez on three separate occasions. The meetings focused upon revenue projections, expense reductions and increases, Internal Service Fund allocations, payroll projections and variances and Measure G. The data discussed and analyzed was contained in a 95-page document. There was a consensus that short term revenue projections should be conservative and supported by outside and independent forecasts, that short term expenses should be reduced to the extent possible without jeopardizing the level of service to the community and that short and long term CIP Projects should be deferred unless there is a compelling reason not to. The foregoing consensus was founded upon the difficulty and uncertainty of assessing the fragile nature of the future economy. It is also recommended that the ongoing process of budget development should be closely monitored in conjunction with the Financial Advisory Commission as an added resource to the already competent City Financial Department. Accordingly, the Task Force has concluded that the presentation by the Finance Department to the City Council on May 5, 2020 under Study Session I entitled “Discuss Fiscal Year 2020/2021 Preliminary Proposed Budget” precisely accomplished the foregoing and thus has the full support of the Task force as presented. ATTACHMENT 2 168 FINANCIAL ADVISORY COMMISSION TASK FORCE REPORT ON THE PROPOSED 2020/21 THROUGH 2024/25 CAPITAL IMPROVEMENT PROGRAM TO THE COMMISSION MAY 8, 2020 MEMBERS: DANIEL TWOHEY, JOHN HOFFNER, AND GEORGE BATVICK FAC Committee Budget Review Methodology 1. Independently reviewed all staff work performed on CIP budget analysis and recommendations covering fiscal years 20/21 - 24/25. Primary review emphasis was placed on CIP budget revisions made during the first two fiscal years. 2. Requested and reviewed summarized “before/after” CIP comparisons by project by dollar amount by fiscal year to evaluate the magnitude and timing of revisions which staff recommended to CIP appropriations. 3. Requested and reviewed CIP outside funding sources by project by fiscal year to assess the likelihood of receiving such funds to support projects being planned. 4. Requested and reviewed the project prioritization methodology used by staff to formulate their conclusions and make recommendations on revisions to CIP appropriations by fiscal year. 5. Held three full-team conference calls to discuss materials provided, staff’s project prioritization methodology, and staff’s conclusions and recommendations on revisions to CIP appropriations by fiscal year. 6. Held three FAC-only conference calls to discuss these same topics and formulate our independent conclusions and recommendations. 7. Performed an independent review of each CIP project over the first two fiscal years to determine if the FAC had any additional dollar and timing revisions to recommend. FAC Committee Conclusions 1. Noted that the revisions recommended in CIP appropriations by fiscal year were as follows: -$7.2 mm in 20/21, -$2.7 mm in 21/22, +$6.8 mm in 22/23, -.$.5 mm in 23/24, and +$.2 mm in 24/25. 2. Noted that the cumulative total revisions in CIP appropriations over the five fiscal years were -$3.4 mm, a net reduction of 6%. 3. Noted that in the first two fiscal years, CIP appropriations were reduced by $9.9 mm, approximately 25%. 169 4. Noted that in the third fiscal year, CIP appropriations were increased by $6.8 mm, indicating that a majority of the savings achieved in the first two fiscal years was deferred to year three. 5. Concluded that the project prioritization methodology used by staff to form conclusions and make recommendations on revisions to CIP appropriations was objective, reasonable, and effective. Concluded that the methodology preserved the City’s most critical capital projects, while reducing and deferring projects of a more discretionary nature. 6. Concluded that amounts expected to be received from outside funding sources were reasonable but need to be closely monitored. 7. Concluded that the FAC had no additional recommendations on staff- proposed revisions to the dollar amounts and timing of CIP appropriations by project in the first two fiscal years. 8. Final conclusion was that the revisions to CIP appropriations recommended by staff for FY 20/21 and FY 21/22 (-$9.9 mm at -25%), were reasonable and appropriate, and were fully responsive to the City’s needs and guidance. FAC Committee Recommendations 1. That the Financial Advisory Commission and the City Council should approve as recommended by staff the revisions to CIP appropriations over FY 20/21-FY 24/25. 2. That, while the staff carefully monitors the CIP budget and outside funding sources on a regular basis, this formal CIP appropriations review process should be conducted again in 3-6 months to stay current with any updates to City revenue forecasts and spending priorities made in response to the severe and evolving impacts of the COVID-19 crisis. 3. That as part of that formal CIP review process, it would be helpful if Finance and Council would provide at the front-end some clear dollar and timing guidelines on desired changes needed to CIP appropriations based on any updates made to revenue forecasts and spending priorities. 4. That if Council and staff will want FAC input and guidance in any further CIP reviews, it would be more helpful to involve the FAC earlier in the review process so it can offer judgment, experience, and assistance before work has been done and conclusions formed. 170 FINANCIAL ADVISORY COMMISSION TASK FORCE REPORT ON FEMA (FEDERAL EMERGENCY MANAGEMENT AGENCY) TO THE COMMISSION MAY 8, 2020 MEMBERS: CORRY HUNTER AND DANIEL TWOHEY The Robert T. Stafford Disaster Relief and Emergency Assistance Act, as Amended (Stafford Act), authorizes the President to provide federal assistance when the magnitude of an incident exceeds local government capabilities to respond or recover. Such is the case with the COVID-19 impact on the City of La Quinta. Karla Romero on March 7 briefed the City Council on FEMA and its requirements. FEMA is extremely bureaucratic with a myriad of restrictions, orders and regulations. Reimbursement is only allowed for local jurisdictions and can’t be combined with a state or regional submission. Every single agency must adhere to their own jurisdiction’s regulations, meaning each city will have its own unique submission. FEMA will reimburse up to 75% of covered expenses. The City estimates up to $500,000 in expenses would be eligible for FEMA reimbursement. These expenses must be clearly identified, not covered in the City budget and only performed to combat the impact of the COVID-19 virus. All expenses must be reasonable and necessary by FEMA standards not the local jurisdiction. Some of the City expenses covered include losses not covered by insurance, material purchased to combat the COVID-19 virus, EOC costs, expenses for FIND, the local food bank, training for this specific event, disinfecting of public parks, incremental technical assistance used for communications that address the COVID-19 virus, protective equipment, enhanced law enforcement in addition to routine effort, and employee overtime cost. Some items not reimbursable include revenue losses and property tax losses. Funds are distributed by FEMA to the state and the state pays the local agency. FEMA pays on orders or regulations the City has issued as well as policies already in place. The agency receiving the funding must comply with all federal regulations. Due to heavy demand from other organizations, funds likely will be delayed and not be received until FY 2020/2021. FEMA documentation requirements are extensive. Their forms require submission of all effort in fighting the virus, including every staff report, every meeting, every email, meeting minutes, or executive order. Completing these forms is an extremely time consuming activity. The Finance department does not have the resources to dedicate for this extensive process. 171 Consequently, the City has decided to hire a consulting firm to process the FEMA reimbursement. Consultant costs are estimated at $200,000. Consulting services would also quality for the 75% reimbursement through FEMA. With an estimated reimbursement of approximately $500,000, La Quinta could see a net reimbursement of approximately $375,000. FAC Task Force members feel contracting this service is a wise use of resources. 172 City of La Quinta CITY COUNCIL MEETING: May 19, 2020 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO APPROVE THE ISSUANCE OF TAX- EXEMPT REVENUE BONDS BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY, FOR THE BENEFIT OF A LIMITED PARTNERSHIP TO BE CREATED BY LINC HOUSING CORPORATION, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $15 MILLION, TO FINANCE AND REFINANCE A 118-UNIT RENTAL HOUSING FACILITY FOR LOW-INCOME SENIORS; PROJECT: SEASONS AT MIRAFLORES; LOCATION: NORTHWEST CORNER OF AVENUE 48 AND JEFFERSON STREET RECOMMENDATION Adopt a resolution to approve the issuance of tax-exempt revenue bonds by the California Municipal Finance Authority for the benefit of LINC Housing Corporation, on behalf of a limited partnership or another entity to be created by LINC Housing Corporation, or an affiliate thereof, in an aggregate principal amount not to exceed $15 million dollars, to provide for the financing of the Seasons at Miraflores low-income senior housing facility consisting of 118 rental unit, and certain other matters relating thereto; and authorize the City Manager to execute all documents deemed necessary to carry out the financing transaction. EXECUTIVE SUMMARY •LINC Housing Corporation (LINC), on behalf of a limited partnership or another entity to be created, requested the California Municipal Finance Authority (CMFA) issue tax-exempt revenue bonds, in an amount not to exceed $15 million (Bonds), for the acquisition, rehabilitation, improvement, and equipment of a 118-unit rental housing facility for low- income seniors, known as Seasons at Miraflores. •In order to qualify as tax-exempt revenue bonds, the City must hold a public hearing and approve the issuance of the bonds. FISCAL IMPACT None. The bonds to be issued by CMFA will be the sole responsibility of the borrower, and the City will have no financial or legal obligation or responsibility PUBLIC HEARING ITEM NO. 1 173 with regards to the repayment of the debt. All financing documents will carry disclaimers that the loan is not an obligation of the City. The City will bear no costs in the issuance of the proposed debt, as this is a private loan with the borrower and their bank. BACKGROUND/ANALYSIS The CMFA is a joint powers authority, formed to assist local governments, non- profit organizations, and businesses with the issuance of both taxable and tax- exempt bonds aimed to improve the standard of living in California. LINC requested that the CMFA serve as the municipal issuer of the Bonds, in an aggregate principal amount not to exceed $15 million of tax-exempt revenue bonds. The proceeds of the bonds will be for the acquisition, rehabilitation, improvement, and equipment of a 118-unit rental housing facility for low- income seniors, known as Seasons at Miraflores, and located at the southwest corner of Avenue 48 and Jefferson Street, more specifically: 47665 through 47783 Gertrude Way, 79925 through 79975 Anna Rosa Street, 47650 through 47725 Sumac Street, 79810 through 79898 Miraflores Boulevard, and 79788 through 79904 Desert Willow Street. The Tax Equity and Fiscal Responsibility Act (TEFRA) requires the governing body of the jurisdiction in which the project to be financed with tax-exempt financing is located, hold a duly noticed public hearing and approve the proposed financing. Public Notice The public hearing notice was advertised in The Desert Sun newspaper on May 8, 2020. ALTERNATIVES The City Council may elect not to approve the issuance of the Bonds. Prepared by: Gil Villalpando, Assistant to the City Manager Approved by: Jon McMillen, City Manager 174 RESOLUTION NO. 2020 – xxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, APPROVING THE ISSUANCE OF REVENUE BONDS BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY FOR THE BENEFIT OF A LIMITED PARTNERSHIP TO BE CREATED BY LINC HOUSING CORPORATION, OR AN AFFILIATE THEREOF, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $15 MILLION DOLLARS, TO FINANCE AND REFINANCE A 118-UNIT RENTAL HOUSING FACILITY FOR LOW-INCOME SENIORS, AND CERTAIN OTHER MATTERS RELATING THERETO PROJECT: SEASONS AT MIRAFLORES LOCATION: SOUTHWEST CORNER OF AVENUE 48 AND JEFFERSON STREET WHEREAS, LINC Housing Corporation (“Sponsor”), on behalf of a limited partnership or another entity to be created by the Sponsor, or an affiliate of the Sponsor (such limited partn8ership or other entity, as the case may be, being referred to herein as the “Borrower”), has requested that the California Municipal Finance Authority (“CMFA”) issue one or more series of revenue bonds, in an aggregate principal amount not to exceed $15,000,000, including but not limited to revenue bonds issued as part of a plan to finance or refinance the facilities described herein (“Bonds”), for the acquisition, rehabilitation, improvement, and equipment of a 118-unit rental housing facility for low- income seniors (“Project”), located at: • 47665 through 47783 Gertrude Way, • 79925 through 79975 Anna Rosa Street, • 47650 through 47725 Sumac Street, • 79810 through 79898 Miraflores Boulevard, and • 79788 through 79904 Desert Willow Street, in the City of La Quinta (“City”), California, known as Seasons at Miraflores, and to be owned and/or operated by the Borrower; and WHEREAS, pursuant to United States Code, Title 26 Internal Revenue Code, Section 147(f), the “applicable elected representative” of the jurisdiction in which the Project is located is required to approve the Bonds; and WHEREAS, the City Council of the City is the “applicable elected representative” for purposes of Section 147(f) of the Code, as the elected legislative body of the City; and 175 Resolution No. 2020 – XXX Seasons at Miraflores – Issuance of Tax-Exempt Revenue Bonds to LINC Housing Corporation by CMFA Adopted: _________, 2020 Page 2 of 3 WHEREAS, the CMFA has requested that the City Council approve the issuance of the Bonds by CMFA in order to satisfy the public approval requirement of Section 147(f) of the Code, and the requirements of Section 4 of the Joint Exercise of Powers Agreement Relating to the Califo rnia Municipal Finance Authority, dated January 1, 2004 (“Agreement”), among certain local agencies, including the City; and WHEREAS, pursuant to Section 147(f) of the Code, the City Council, did on the 19th day of May, 2020, hold a duly noticed public hearing, which was advertised in The Desert Sun newspaper on May 8, 2020. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council finds the foregoing recitals to be true and correct. SECTION 2. The City Council hereby approves the issuance of the Bonds by CMFA, including but not limited to Bonds issued as part of a plan to finance and refinance the facilities described herein. It is the purpose and intent of the City Council that this resolution constitutes approval of the issuance of the Bonds by CMFA for the Project, in accordance with: (a) Section 147(f) of the Code by the applicable elected representative of the governmental unit having jurisdiction over the area in which the Project is located, and (b) Section 4 of the CMFA Agreement. SECTION 3. The City Council hereby authorizes and directs the City Manager, jointly and severally, to do any and all things and to execute and deliver any and all documents, which they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this resolution and the financing transaction approved hereby. SECTION 4. The City shall have no financial or legal obligations or responsibilities with regards to the repayment the debt. The debt to be issued by the CMFA will be the sole responsibility of the Borrower . All financing documents will carry disclaimers that the loan is not an obligation of the City, and the City will bear no costs in the issuance of the proposed debt, as this is a private loan with the Borrower and their bank. SECTION 4. That the City Clerk shall certify to the passage and adoption of this Resolution, enter it into the permanent record of resolutions. 176 Resolution No. 2020 – XXX Seasons at Miraflores – Issuance of Tax-Exempt Revenue Bonds to LINC Housing Corporation by CMFA Adopted: _________, 2020 Page 3 of 3 SECTION 4. That the City Clerk shall forward a certified copy of this Resolution to CMFA in care of its counsel: Ronald E. Lee, Esq. Jones Hall, ALPC 475 Sansome Street, Suite 1700 San Francisco, California 94111 SECTION 5. This resolution shall take effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED at a regular meeting of the La Quinta City Council held on this ___ day of ____, 2020, by the following vote: AYES: NOES: ABSTAIN: ABSENT: _______________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ________________________ MONIKA RADEVA, City Clerk City of La Quinta (AGENCY SEAL) APPROVED AS TO FORM: __________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta 177 178 COMMUNITY SERVICES COMMISSION MINUTES March 9, 2020 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, MARCH 9, 2020 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:30 p.m. by Chair Wyler. ROLL CALL PRESENT: Commissioners Biondi, Blakeley, La Greca, and Chair Wyler ABSENT: Commissioner Marley (Excused) PLEDGE OF ALLEGIANCE Commissioner Biondi led the Commission in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None. CONFIRMATION OF AGENDA – Confirmed. CONSENT CALENDAR 1.APPROVE MINUTES OF FEBRUARY 10, 2020 MOTION - A motion was made and seconded by Commissioners Blakeley/La Greca to approve the Consent Calendar as submitted. Motion: ayes 4, absent 1 (Marley). BUSINESS SESSION 1.RECOMMEND PILLARS OF THE COMMUNITY NOMINATIONS TO COUNCIL Presented by Michael Calderon, Management Assistant MOTION - A motion was made and seconded by Commissioners La Greca/Wyler to recommend to Council, nominees Alan Woodruff and Jeff Smith for the Pillar of the Community award. Motion: ayes 4, absent 1 (Marley). DEPARTMENT REPORTS 1.VILLAGE ART PEDESTALS UPDATE Presented by Jaime Torres, Community Resources Analyst Chris Escobedo, Community Resources Director, provided a brief update regarding the City’s efforts in response to Novel Coronavirus and the cancellation of the BNP event. In anticipation of the County of Riverside declaring a local emergency, City staff is considering the following measures to mitigate exposure: rescheduling events, holding only essential meetings, providing hand sanitizer throughout City facilities, follow the recommended CDC practices, and holding meetings via teleconferencing/telephonic. Mr. Escobedo will continue to update Commission. REPORTS AND INFORMATIONAL ITEM NO. 28 179 COMMUNITY SERVICES COMMISSION MINUTES March 9, 2020 COMMISSIONER’S ITEMS EVENTS ATTENDED  LA QUINTA ART CELEBRATION, MARCH 5 – 8 – Commissioners Blakeley, Biondi and Chair Wyler ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Blakeley/Biondi to adjourn the meeting at 6:02 p.m. Motion: ayes 4, absent 1 (Marley). Respectfully submitted, LISA CHAUDHRY, Community Services Commission Secretary City of La Quinta, California 180 REPORT & INFORMATIONAL ITEM NO. 29 181 182 REPORT & INFORMATIONAL ITEM NO. 30 183 184 185 186 FINANCIAL ADVISORY COMMISSION MINUTES 1 FEBRUARY 12, 2020 REGULAR QUARTERLY MEETING FINANCIAL ADVISORY COMMISSION MINUTES WEDNESDAY, FEBRUARY 12, 2020 CALL TO ORDER A regular quarterly meeting of the Financial Advisory Commission (Commission) was called to order at 4:00 p.m. by Chairperson Mills. PRESENT: Commissioners Batavick, Hoffner, Hunter, Rosen, Twohey and Chairperson Mills ABSENT: None VACANCY: One PLEDGE OF ALLEGIANCE Commissioner Hoffner led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA Finance Director Romero requested that Partnership Specialist Doug Hassett, from the Department of Commerce with the U.S. Census Bureau, give a presentation on the 2020 Census under Announcements Presentations, and Written Communications. The Commission concurred. ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS Partnership Specialist Hassett, from the Department of Commerce with the U.S. Census Bureau, Los Angeles Regional Census Center, gave a presentation on the history of the US Census Bureau; explained the purpose and use of data collection; gave a brief overview on how to participate in the 2020 Census and why it is important. CONSENT CALENDAR ITEMS 1. APPROVE MINUTES DATED NOVEMBER 13, 2019 2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED SEPTEMBER 30, 2019 3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED OCTOBER 31, 2019 4. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED NOVEMBER 30, 2019 REPORT AND INFORMATIONAL ITEM NO. 31 187 FINANCIAL ADVISORY COMMISSION MINUTES 2 FEBRUARY 12, 2020 REGULAR QUARTERLY MEETING 5. RECEIVE AND FILE THE SECOND QUARTER 2019/20 TREASURY REPORTS FOR OCTOBER, NOVEMBER, AND DECEMBER 2019 Financial Services Analyst Hallick explained the cashflow cycles pertaining to the City’s revenue and expenditures. General discussion followed regarding the approximate 2% investment portfolio rate of return and specific returns by investment type; the decrease in market values for investments; and how the numbers shown for revenues and expenditures are a total budget and not a year-to-date. Staff explained the yield to maturity to equivalent found on the front page of the investment portfolio, standard delays that occur when receiving revenues, payment cycle for expenditures, and the potential mid-year adjustments that relate to investments. Motion – A motion was made and seconded by Commissioners Rosen/Hoffner to approve the Consent Calendar, as submitted. Motion passed: ayes 6, noes 0, vacancy 1. BUSINESS SESSION 1. RECEIVE AND FILE FISCAL YEAR 2019/20 MID-YEAR BUDGET REPORT Finance Director Romero presented the staff report, which is on file in the Finance Department. The Commission and Staff discussed the causes for short-term vacation rental transient occupant tax adjustments after the annual budget is adopted; the pension trust liability in the General Fund reserves and its current deficit. Staff explained that the performance portfolio for the pension trust is passively managed by Public Agency Retirement Services (PARs), which was the investment strategy recommended by an FAC subcommittee. General discussion followed regarding the process for budget adjustments within a fiscal year; project consultant grant reimbursements; and the City’s reorganization, newly formed Public Works Division, and its efficiencies. Motion – A motion was made and seconded by Commissioners Batavick/Hunter to receive and file Fiscal Year 2019/20 Mid-year Budget Report, as submitted. Motion passed: ayes 6, noes 0, vacancy 1. STUDY SESSION 1. HIGHWAY 111 CORRIDOR AREA PLAN (Plan) Planning Manager Flores and Design and Development Director Castro presented the staff report, which is on file in the Finance Department. General discussion followed regarding the possibility of creating golf cart lanes on the North side to connect the Highway 111 Corridor with the proposed cultural trail; process of funding mechanisms and allocating funding for business improvement districts; City design and implementation guidelines; process for allocating the budgeted yearly Measure G funds for the Plan; other possible funding sources such as partnerships with local businesses to share the costs, CV link, and exploring grant opportunities; status of 188 FINANCIAL ADVISORY COMMISSION MINUTES 3 FEBRUARY 12, 2020 REGULAR QUARTERLY MEETING the dealerships’ sign program and the City’s contribution for the signs; and the cost and concept of the vision for the Highway 111 Corridor. The Commission requested Staff provide a quarterly update on the Plan implementation and how Measure G funds are being used. Staff agreed and mentioned that the Commission can recommend some parameters or priorities for the allocation of Measure G funds within this Plan. 2. COMMUNITY WORKSHOP RECAP Finance Director Romero presented the staff report, which is on file in the Finance Department. The Commission and Staff discussed the City’s general plan and the relevance to the identified priorities from the 2020 Community Workshop. Staff provided the Commission with the updated 10-year General Fund revenue and expense projections. Commissioner’s that attended the workshop provided thoughts and commented how the workshop was well organized. The Commission commented that having a workshop provides testimony to the City’s great civic engagement and thanked staff for continuously providing the Commission with updates on the 10-year General Fund projections. DEPARTMENTAL REPORTS Staff provided an update on all departmental report items, which are on file in the Finance Department. 1. THIRD QUARTER 2019 (JULY – SEPTEMBER) SALES TAX UPDATE FOR THE CITY OF LA QUINTA General discussion took place on the top 25 businesses contributing to Bradley Burns and Measure G sales taxes. The Commission suggested having a 3-year comparison for the sales tax update. Staff said it is done internally and explained that what is provided to the Commission are actual numbers, which are more relevant in the financial statements. Further discussion followed on how actual revenues are tracked by Finance; a comparison of different sales tax quarters; and how property tax designations have recently changed. COMMISSIONER HOFFNER LEFT THE MEETING AT 6:00 P.M. 2. UPDATE ON THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR YEAR ENDING JUNE 30, 2019 Staff announced that the Comprehensive Annual Financial Report (CAFR) for year ending June 30, 2019 is scheduled to be presented to Council on February 18, 2020 and the City’s contracted auditing firm and Staff will present the CAFR to the Commission at a special meeting on March 18, 2020. 189 FINANCIAL ADVISORY COMMISSION MINUTES 4 FEBRUARY 12, 2020 REGULAR QUARTERLY MEETING The Commission and Staff discussed the causes for an extension to file the CAFR; requirements for obtaining an extension; the steps staff is taking to prevent filing extensions in the future; and the most significant items included in the CAFR. 3. UPDATE ON THE ADOPTED DEVELOPMENT IMPACT FEES PURSUANT TO THE 2019 DEVELOPMENT IMPACT FEE (DIF) STUDY Staff said Council approved the Development Impact Fees (Fees) to the 2019 DIF Study during the February 4, 2020 Council meeting implementing a 2-year phased in approach with no discount of any of those fees after the 2-years. Further discussion followed regarding the adopted Fees. 4. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES Staff provided an update on the implementation for new banking services. General discussion followed on the activities listed on the staff report that are performed by the City’s Finance Department in addition to their daily required operational responsibilities. COMMISSIONERS’ ITEMS The Commission inquired about topics that would be discussed during the Commission’s special meeting scheduled on March 18, 2020. Staff said the major items would be the CAFR, preliminary proposed Capital improvement Project budget, and the preliminary General Fund budget projections. Staff mentioned that an update on the private Silver Rock Development project would be requested for City Council with a discussion to follow at a future Commission meeting and the progress of the SilverRock event space can be found on the City’s website at https://www.laquintaca.gov/about-us/news-press- releases under Items of Interest for the City. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Twohey/Rosen to adjourn this meeting at 6:34 p.m. Motion passed: ayes 5, noes 0, absent 1 (Hoffner), vacancy 1. Respectfully submitted, Jessica Delgado, Management Assistant City of La Quinta, California 190 WRITTEN PUBLIC COMMENTS & HAND-OUTS CITY COUNCIL MEETING MAY 19, 2020 1 Monika Radeva From:B Anderson > Sent:Saturday, May 16, 2020 8:41 PM To:City Clerk Mail Subject:PUBLIC COMMENTS TO BE READ ALOUD (Written) Item: Closed session - 1 Follow Up Flag:Follow up Flag Status:Flagged ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** City of La Quinta City Hall Council Chamber 78-495 Calle Tampico La Quinta, CA. 92253 (760) 777-7092 Attn: Clerk of the Board/Council Member's Re: Written letter (email) to be "READ ALOUD AT THIS MEETING" and entered in to the Public record for the City of La Quinta Council meeting scheduled for the date of May 19, 2020 (3:PM) Item/topic: 1 - Closed session (preceved threat to Public services or facilities) Dear La Quinta City Council Members, Please be advised that the Implementation of the City Councils direction to the City Manager to mandate new executive orders (without Involvement from Health department officials) last week (May 11, 2020 (Monday) - Special meeting at 7:PM) which was held out of the Public's view in Closed session. Has the appearance of "overreaching" of the La Quinta City Council board to set requirements without Public Input. All of the reported Item out of the May 11, 2020 La Quinta special closed session meeting should of been held with Public Involvement in an open venue. Please consider the proper requirements for the Public notification of a Special meeting. 24 hours advance notice of the scheduled meeting, which would of been on the date of May 10, 2020 (Sunday night at 7:PM or before, posting at City Hall and on It's Webpage) It's quite concerning that restrictions were again leved on Residents with regards to "Face Coverings" where conflicting statements are well established of the true Health benefits if any of restricting one's breathing. Executive Order No. 8 , states "persons are discourage from using (PPE), such as N95 masks, for Non-medical reasons". It's clear that "ONLY" N95 mask (and respirators) would reduce/eliminate Viruses from being expelled or Inhaled. The use of other devices would have only a mental health factor on It's wearer and others (Postive or Negtive). Please do not mandate unreasonable Orders that conflicts with Riverside County and the State of California. Respect the Public's right to freedom of control over their own Body's. Sincerely, CITY COUNCIL MEETING - MAY 19, 2020 - WRITTEN PUBLIC COMMENTS PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA 2 Brad Anderson | Rancho Mirage, CA. | 760.409.9434 (Cell) CITY COUNCIL MEETING - MAY 19, 2020 - WRITTEN PUBLIC COMMENTS PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA Please include the following in tomorrow’s City council meeting. 5/18/2020 As a resident and local business owner. I would like to thank the city council for the incredible work keeping out city safe during the time. As we navigate the reopening of our loved city. One area that needs to open asap is our Short‐Term Rental businesses. This is a vital revenue stream for business owners, residents, retail segment and the city as well. I am also concerned that the opening of local retail will be impacted by the lack of visitors when they are needed most. How will these local businesses survive without that income… opening is great, but we need people to shop in our stores at this critical time. My request…Please consider the following regarding short term rentals Removal on the 30‐day minimum stay. Possible additional requirements…. if 30‐day requirement is removed Vacation rental occupants are from the same family/household 24 Hour Pre/Post downtime window between rentals Additionally The positive and direct economic impact is substantial. This comes directly through tax revenue or indirectly through activity brought by the vacation renters. These indirect impacts refer to the additional revenues into local retail or jobs/salaries created by those revenues. Jobs are created by the industry and those salaries are spent into the local economy. Thank you… Lenard Dobrowolski CITY COUNCIL MEETING - MAY 19, 2020 - WRITTEN PUBLIC COMMENTS PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA 1 Monika Radeva From:Linda Evans Sent:Tuesday, May 19, 2020 11:26 AM To: Cc:Jon McMillen; Linda Evans; Monika Radeva Subject:Re: La Quinta Vacation Rental Ban Kimberly ‐ Thank you for your email. I have included our city manager and city clerk on this response so they can also fulfill your request to include your comments into public comment at today’s meeting. Thank you. Linda Evans | Mayor City of La Quinta 78495 Calle Tampico | La Quinta, CA 92253 Ph. 760.777.7030 C: 760.899.3279 E: levans@laquintaca.gov www.laquintaca.gov www.playinlaquinta.com On May 19, 2020, at 9:29 AM, " wrote: ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Good Morning La Quinta City Council Members, I hope this email finds all of you in good health, we greatly appreciate your hard work during these hard times. I am writing to share some concerns around the La Quinta Vacation Rental Ban. While I understand the importance of taking precautions during COVID 19 I am a bit confused of the vote that took place last week and the reasoning behind it. We have noticed that La Quinta closely follows the County guidelines in terms of when to lift bans. When the city of Riverside lifted the bans for golf and swimming pools then the city of La Quinta also followed suit. Governor Newsom is giving cities the autonomy to decide what is best for them. Below is the link to where he speaks about the power now that cities are being given to make decisions best for the city. https://www.youtube.com/watch?v=AZKTXrkVCIg On May 20th Newport, California voted to resume vacation rentals. As vacation owners we have taken COVID very seriously and already have done extensive cleaning training with our cleaning crews to prepare when the ban is lifted. What can we do to expedite the decision to lift the ban? See the link below where Newport resumed their vacation rentals. https://www.ocregister.com/2020/05/13/newport-beach-gives-go-ahead-to-resume-short-term-rentals/ Not only does the ban affect owners but cleaning crews, pool crews, and many more. Before long you will see that owners are going to go into foreclosure which will greatly impact the economy of La Quinta. Below shows data that is up to date. I have included the source. https://kesq.com/news/coronavirus/2020/05/18/riverside-county-coronavirus-update-5952-cases-3833- recoveries-242-deaths/ If possible can my email be read during tonight's meeting? As an Owner of multiple vacation properties in La Quinta I take the health and safety of the residents and our guests very seriously. As the graph CITY COUNCIL MEETING - MAY 19, 2020 - WRITTEN PUBLIC COMMENTS PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA 2 shows, the results are improving and we need to make every effort now to restore the economy. I hope you will consider lifting the vacation ban. Thank you. Respectfully, Kimberly Estrada <Screen Shot 2020‐05‐19 at 9.23.47 AM.png> CITY COUNCIL MEETING - MAY 19, 2020 - WRITTEN PUBLIC COMMENTS PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA 1 Monika Radeva From:SeanyP <> Sent:Monday, May 18, 2020 11:57 AM To:City Clerk Mail Subject:Short Term Rental COVID-19 ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Regarding the continued ban of short term rentals in La Quinta, I would request the council to follow the guidance of Riverside County and neighboring San Bernadino County. I propose that they consider opening short term rentals with the following restrictions: Require a 24‐hour window between reservations No more than 6 adults from the same household should reside in an STR regardless of the size of the property As a small business owner, I strongly urge the council to lift the current ban. Thank you, Sean Parham Monika Radeva From: Sent: To: Subject: SeanyP Monday, May 18, 2020 8:38 PM City Clerk Mail Clarification of Comments on STR COVID-19 Policy ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** To clarify my early email regarding the restrictions on short‐term rentals was to remove the restriction to allow the public at large to rent for stays 30 days or less. This would be more in line with the guidance from the counties of Riverside and San Bernandino. Please consider lifting the ban to the general public. Thank you, Sean Parham CITY COUNCIL MEETING - MAY 19, 2020 - WRITTEN PUBLIC COMMENTS PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA 1 Monika Radeva From:Casa Bueno Homeowners > Sent:Monday, May 18, 2020 9:30 PM To:City Clerk Mail ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Hello City Council, We are a family running a short term vacation rental here in La Quinta. We pay our taxes every month, we employee a cleaning service, a pool service and a property manager. In other words we support the community as well as bringing in guests to support the other businesses and golf courses. We have abided by all the rules and are willing to change our current practices that would allow more time between guests. The La Quinta mayor wrote a letter to the County of Riverside asking for them to reopen and they voted in favor of reopening short term rentals but then La Quinta made a more conservative decision which was not making a decision until the governor spoke first. It is time to reopen, allow us to begin operating responsibly and give us the ability to support the many people that rely on us for income. Open up immediately, allow the 24 hours between guests and even limit the number of guests per home. Do the right thing for all of us and let's get through the pandemic without additional financial hardships and as safe as possible. Sincerely Kristen Perry and Gayle Lev CITY COUNCIL MEETING - MAY 19, 2020 - WRITTEN PUBLIC COMMENTS PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA 1 Monika Radeva From:David Vazquez <david.vazquez@uci.edu> Sent:Monday, May 18, 2020 4:15 PM To:City Clerk Mail Cc:Deisi Vazquez Subject:Written Public Comments -Short Term Vacation Rental Ban Follow Up Flag:Follow up Flag Status:Flagged ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Esteemed Mayor Evans and Council members, I am writing today seeking reversal of the City of La Quinta’s ban on Short Term Vacation Rentals that has prevented my property to be rented for the past two months. As you are well aware, many Short Term Vacation Rental Homeowners are dependent upon the income that is generated from their rentals in order to pay their cleaning crews, gardeners, pool persons, utilities, and mortgages. Our situation is no different. The loss of income has been stifling and is creating an enormous burden on not just our household but I assume the many who also operate rentals within the City of LA Quinta. Our property has always generated enough revenue to cover its expenses. However, when we couple the ban with the loss of income from being laid off, most families go from three sources of income down to one and it becomes quite scary. My other fear is that there will be a run on foreclosures as a result of the ban on short term rentals that will compound the negative effects of the current situation and create significant reduction in the value of all of our properties. Although this is a very trying era, we ask that you and your other council members look to forge a path to help our community recover from the financial effects and lift the restriction to help ease the burden on our property. The restriction on rentals has already been lifted in neighboring communities such as Big Bear, Yucca Valley, and Newport Beach. With the holiday weekend approaching, we ask that you please consider lifting the ban to allow us to recoup some of our lost revenue and reduce the strain and burden on our households. Respectfully, David Vazquez David A. Vazquez Curriculum Accreditation Supervisor The Henry Samueli School of Engineering david.vazquez@uci.edu w) 949‐824‐6095 CITY COUNCIL MEETING - MAY 19, 2020 - WRITTEN PUBLIC COMMENTS PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA 2 CITY COUNCIL MEETING - MAY 19, 2020 - WRITTEN PUBLIC COMMENTS PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH SOUTHSTAR ENGINEERING AND CONSULTING, INC. This Amendment No. 1 to Agreement for Contract Services (“Agreement”) with Southstar Engineering and Consulting, Inc. ("Amendment No. 1") is made and entered into as of the 20th day of May 2020 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Southstar Engineering and Consulting, Inc. (“Contracting Party”). RECITALS WHEREAS, on or about June 27, 2019, the City and Contracting Party entered into an Agreement to provide those services related to Construction Management, Inspection, Materials Testing, and Survey Services for the La Quinta Village Complete Streets Project No. 2015-03. The term of the Agreement expires on March 31, 2021; and WHEREAS, survey staking is included in the scope of services of the Agreement, however, tighter interval staking is required than originally anticipated due to the curves and complexity of the project; and WHEREAS, Amendment 1 will amend section 2.1 Contract Sum by $58,988 for the increased survey staking services. NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1.Section 2.1 – Contract Sum is amended to read as follows: For the Services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount of up to, but shall not exceed One Million Five Hundred Twenty-Seven Thousand Nine Hundred and Twenty-Nine Dollars ($1,527,929) (the “Contract Sum”) for the services listed under the Agreement and Amendment 1, except as provided in Section 1.6. REVISED ATTACHMENT 2CITY COUNCIL MEETING - MAY 19, 2020 - HAND-OUT BY STAFF CONSENT CALENDAR ITEM NO. 11 - SOUTHSTAR ENGINEERING CITY COUNCIL MEETING - MAY 19, 2020 - HAND-OUT BY STAFFCONSENT CALENDAR ITEM NO. 11 - SOUTHSTAR ENGINEERING Exhibit B Budget The maximum total compensation to be paid to Contracting Party for the additional survey staking services to be provided under Amendment 1 to the Agreement is Fifty-Eight Thousand, Nine Hundred and Eighty-Eight Dollars ($58,988.00), for a total not to exceed Agreement amount of One Million Five Hundred Twenty-Seven Thousand Nine Hundred and Twenty- Nine Dollars ($1,527,929) (“Contract Sum”). The Contract Sum shall be paid to Consultant in conformance with Section 2.3 of the Agreement. Base Contract Amount: $ 1,468,941.00 Amendment No. 1: $58,988.00 Revised Contract Total: $ 1,527,929.00 CITY COUNCIL MEETING - MAY 19, 2020 - HAND-OUT BY STAFF CONSENT CALENDAR ITEM NO. 11 - SOUTHSTAR ENGINEERING POWER POINTS CITY COUNCIL MEETING MAY 19, 2020 5/19/2020 1 City Council Meeting May 19, 2020 City Council Meeting May 19, 2020 Closed Session in Progress 1 2 5/19/2020 2 City Council Meeting May 19, 2020 S1 – Coronavirus and Operational Impacts, Continuity of City Operations, Community and Business Resources City Manager •Executive Order Re‐cap –Amended Order 3 •Continue Park and Play Program, allow private golf lessons, driving range use with social distancing at Silverrock –Amended Order 4 •Continue Park and Play Program, allow private golf lessons, driving range use with social distancing –Amended Order 5 •Allow private tennis lessons (or racquet sports) with social distancing –Amended Order 7 •Allow rentals 30 days and less vs 60 days and less, property owner may stay at the STVR, must notify City, 24 hour minimum between use –Executive Order 8 •Use of face covering and social distancing inside grocery store or drug store 3 4 5/19/2020 3 Pledge Discussion by Scott White, President & CEO Greater Palm Springs Convention & Visitors Bureau Marketing Update (COVID‐19) •Ongoing Outreach –Digital billboards –Radio campaign •English (Alpha) •Spanish (La Ponderosa) –Digital ads (education/information) –Press Releases –Social Media •Boosts 5 6 5/19/2020 4 Marketing Update (COVID‐19) •New Outreach –Enable Spanish feature on Facebook page –Additional business outreach –Great Plates Information –Resident Resources from County •Pandemic EBT applications •CalFresh online grocery shopping option •Additional testing locations –CalTravel Task Force participation Education & Compliance 7 8 5/19/2020 5 Food Distribution Digital & Appointment Service Delivery 9 10 5/19/2020 6 City Hall Facilities Glass partitions City Hall Facilities Re-opening City Hall •First Phase – Action Plan •Continue to use online services, electronic submittals, Zoom (virtual meetings) •By appointment only •Establish social distance/disinfecting guidelines for City staff and all public areas. •Public meetings 11 12 5/19/2020 7 Al Fresco Dining Al Fresco = Outside Dining Allow restaurants to extend their dining outside “al fresco” to help offset the limited inside dining capacity Al Fresco Dining 13 14 5/19/2020 8 Al Fresco Dining Use of sidewalks, plaza areas, or parking lot areas near a restaurant Al Fresco Dining Use of sidewalks, plaza areas, or parking lot areas near a restaurant. 15 16 5/19/2020 9 Al Fresco Dining Use of sidewalks, plaza areas, or parking lot areas near a restaurant Al Fresco Dining Use of sidewalks, plaza areas, and/or portions of parking lot areas near a restaurant 17 18 5/19/2020 10 Al Fresco Dining No-fee Application •Site Plan o Table and chair layout o Path of travel – circulation o Electrical connection •Expedited plan check to ensure safety, accessibility •One-year program; can terminate or extend •State Alcoholic Beverage Control (ABC) – temporary authorization to extend dining and drinking areas outside with local approval Al Fresco Dining Startup Kit: •Pop-up tent •Misting system •String Lighting •Railings 19 20 5/19/2020 11 Emergency Economic Relief Program for Businesses: Round 2 •TOTAL APPLICATIONS – 39 •Submitted Eligible Applications – 24 •Submitted Ineligible Applications – 15 21 22 5/19/2020 12 City Council Meeting May 19, 2020 S2 – Discuss Fiscal Year 2020/21 Preliminary Proposed Budget FY 2020/21 Budget Schedule Jan. 11 – Community Workshop April 7 ‐ CIP – City Council May 5 – City Council May 6 – Housing Commission May 13 – Financial Commission May 19 – City Council June 2 – City Council June 3 – Financial Commission June 16 – City Council, Adoption 23 24 5/19/2020 13 Tonight’s Overview •35 Special Revenue Funds •2 SilverRock Enterprise Funds •3 Housing Authority Funds •Financial Advisory Commission Reports •General Fund Cost Savings Update Summary of Special Revenue Funds FUND #FUND NAME TOTAL REVENUES TOTAL EXPENSES SURPLUS / (DEFICIT) 201 GAS TAX FUND 2,050,900 2,010,200 40,700 202 LIBRARY & MUSEUM FUND 2,890,000 2,128,500 761,500 203 PUBLIC SAFETY FUND 15,000 1,000,000 (985,000) 210 FEDERAL ASSISTANCE FUND (CDBG) 141,900 141,900 - 212 SLESF (COPS) 101,000 100,000 1,000 215 LIGHTING & LANDSCAPING FUND 1,892,000 1,919,100 (27,100) 220 QUIMBY FUND 80,000 - 80,000 221 AB 939 - CALRECYCLE 76,000 100,000 (24,000) 223 MEASURE A FUND 1,319,000 1,044,000 275,000 225 INFRASTRUCTURE FUND 200 - 200 226 EMERGENCY MANAGEMENT PERFORMANCE FUND 12,100 12,000 100 227 STATE HOMELAND SECURITY PROGRAM 5,000 5,000 - 230 CASp FUND, AB 1379 18,200 4,400 13,800 235 SO COAST AIR QUALITY FUND 53,000 42,200 10,800 25 26 5/19/2020 14 Summary of Special Revenue Funds FUND # FUND NAME TOTAL REVENUES TOTAL EXPENSES SURPLUS / (DEFICIT) 247 ECONOMIC DEVELOPMENT FUND 40,000 10,000 30,000 250 TRANSPORTATION DIF 380,000 1,293,000 (913,000) 251 PARKS & RECREATION DIF 304,000 - 304,000 252 CIVIC CENTER DIF 110,000 - 110,000 253* LIBRARY DEVELOPMENT DIF 45,000 30,000 15,000 254 COMMUNITY CENTER DIF 16,500 - 16,500 255 STREET FACILITY DIF 17,000 - 17,000 256 PARK FACILITY DIF 7,100 - 7,100 257 FIRE PROTECTION DIF 55,500 - 55,500 270 ART IN PUBLIC PLACES FUND 111,000 110,000 1,000 275 LQ PUBLIC SAFETY OFFICER FUND 2,600 - 2,600 310 LQ FINANCE AUTHORITY FUND 1,100 1,100 - 401 CAPITAL IMPROVEMENT PROGRAMS 18,515,600 18,515,600 - 405 SA PA1 CAPITAL IMPROVEMENT BOND 100,000 - 100,000 501 FACILITY & FLEET REPLACEMENT FUND 931,000 902,500 28,500 502 INFORMATION TECHNOLOGY FUND 1,660,600 1,685,800 (25,200) 503 PARK EQUIP & FACILITY FUND 417,500 595,000 (177,500) 504 INSURANCE FUND 929,500 881,700 47,800 760 SUPPLEMENTAL PENSION PLAN 6,500 12,850 (6,350) 761 CERBT OPEB TRUST (HEALTH BENEFITS) 60,000 1,500 58,500 762 PARS PENSION TRUST 500,000 32,000 468,000 SilverRock Enterprise Funds •Limited operations for six months •COVID‐19 restrictions •Minimum wage increase in January 2021 •One‐year contract extension with Landmark •No reserve fund funding •General Fund contribution $575,000 27 28 5/19/2020 15 FAC Committee Reports •Budget task force –Commissioners Mills and Rosen •Capital improvement program task force –Commissioners Hoffner, Twohey, Batavick •FEMA –Commissioners Hunter and Twohey Where we were on 5/5/2020 Measure G Sales Tax Revenue 8,700,000$ Police Services (3,850,000) Capital Improvements (525,000) Available for Appropriation 4,325,000$ MEASURE G SALES TAX SUMMARY Revenue 50,738,300$ Less Operating/CIP Expenses (49,312,600) Preliminary Budget Surplus 1,425,700 Less Measure G Reserves (4,325,000) BUDGET DEFICIT (2,899,300)$ GENERAL FUND FY 2020/21 PROPOSED BUDGET SUMMARY 29 30 5/19/2020 16 General Fund Updates •Landscape contract service savings •Capital project contributions •Labor negotiations •Police services under review •Full update of all Funds with a focus on the General Fund on 6/2/2020 Questions, Discussion, Comments June 2, 2020 – 2020/21 Budget Study Session #3 with City Council June 3, 2020 – Financial Advisory Commission Meeting 31 32 5/19/2020 17 33 34 5/19/2020 1 City Council Meeting May 19, 2020 PH1 – LINC Seasons at Miraflores Date_08.2018 Seasons at Miraflores Linc Housing Request to Adopt Resolution to Approve Bond Issuance Project Introduction to City 1 2 5/19/2020 2 Our Mission: Build Communities & Strengthen Neighborhoods for People Underserved by the Marketplace About Linc Housing 8,000+ Units Developed since 1984 We are known for excellent design, outstanding management and life‐enhancing services for our residents. 1,500+ More Apartments in Development $346M: Total Value of Real Estate Developed in the Last 5 Years 3 4 5/19/2020 3 Seasons at Miraflores Project Goals: Re‐Syndication 1 2 3 Preserve Affordability Extend affordable rents for additional 55 years Physical Improvements $35,000/unit ADA upgrades, energy efficiency, replace/upgrade systems, improve common areas, new appliances Improved Quality of Life Wellness, fitness, and other social programs 6 5 6 5/19/2020 4 Date_08.2018 Seasons at Miraflores Linc Housing Questions? Estimated Schedule*: Rehab Start – Early 2021 Completion – Mid 2022 *Assumes bond allocation in 2020 7 8