2020 06 02 HA Special MeetingHOUSING AUTHORITY AGENDA 1 JUNE 2, 2020
SPECIAL MEETING
HOUSING AUTHORITY
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico La Quinta
SPECIAL MEETING
TUESDAY, JUNE 2, 2020 at 4:00 P.M.
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SPECIAL NOTICE
Teleconferencing and Telephonic Accessibility In Effect
Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, and N-35-20,
executed by the Governor of California in response to the state of emergency
relating to novel coronavirus disease 2019 (COVID-19) and enabling
teleconferencing accommodations by suspending or waiving specified
provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.),
members of the Housing Authority, the Executive Director, Authority Counsel,
City Staff, and City Consultants may participate in this meeting by
teleconference. Additionally, pursuant to the above-referenced executive
orders, the public is not permitted to physically attend at City Hall the meeting
to which this agenda applies, but any member of the public may listen or
participate in the open session of this meeting as specified below.
Members of the public wanting to listen to the open session of this meeting
may do so by tuning-in live via http://laquinta.12milesout.com/video/live.
Members of the public wanting to address the Housing Authority either for
public comment or for a specific agenda item, or both, are requested to send
an email notification to the La Quinta City Clerk’s Office at
CityClerkMail@LaQuintaCA.gov, and specify the following information:
Housing Authority agendas and staff
reports are available on the City’s
web site: www.laquintaca.gov
HOUSING AUTHORITY AGENDA 2 JUNE 2, 2020
SPECIAL MEETING
1) Full Name 4) Public Comment or Agenda Item Number
2) City of Residence 5) Subject
3) Phone Number 6) Written or Verbal Comments
The email “subject line” must clearly state “Written Comments” or
“Verbal Comments.”
Verbal public comments – requests to speak must be emailed to the
Authority Secretary no later than 3:00 p.m. on the day of the meeting;
the City will facilitate the ability for a member of the public to be audible to the
Housing Authority and general public for the item(s) by contacting him/her via
phone and queuing him/her to speak during the discussion.
Only one person at a time may speak by telephone and only after being
recognized by the Chairperson.
Written public comments, received prior to the adjournment of the meeting,
will be distributed to the Housing Authority, incorporated into the agenda packet
and public record of the meeting, and will not be read during the meeting
unless, upon the request of the Chairperson, a brief summary of any public
comment is asked to be read, to the extent the City Clerk’s Office can
accommodate such request.
It would be appreciated that any email communications for public comments
related to the items on the agenda, or for general public comment, are provided
to the City Clerk’s Office at the email address listed above prior to the
commencement of the meeting. If that is not possible, and to accommodate
public comments on items that may be added to the agenda after its initial
posting or items that are on the agenda, every effort will be made to attempt
to review emails received by the City Clerk’s Office during the course of the
meeting. The Chairperson will endeavor to take a brief pause before action is
taken on any agenda item to allow the Authority Secretary to review emails and
share any public comments received during the meeting. All emails received by
the Authority Secretary, at the email address above, until the adjournment of
the meeting, will be included within the public record relating to the meeting.
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CALL TO ORDER
ROLL CALL: Authority Members: Evans, Fitzpatrick, Peña, Sanchez,
Chairperson Radi
VERBAL ANNOUNCEMENT – AB 23 [AUTHORITY SECRETARY]
HOUSING AUTHORITY AGENDA 3 JUNE 2, 2020
SPECIAL MEETING
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Housing Authority on any matter
not listed on the agenda. Please email written public comments or a request to
provide verbal public comments to CityClerkMail@LaQuintaCA.gov and limit your
comments to three minutes (approximately 350 words). The Housing Authority
values your comments; however, in accordance with State law, no action shall be
taken on any item not appearing on the agenda unless it is an emergency item
authorized by the Brown Act [Government Code § 54954.2(b)].
CONFIRMATION OF AGENDA
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one
motion.
PAGE
1. APPROVE SPECIAL MEETING MINUTES OF MAY 19, 2020 5
STUDY SESSION
PAGE
1. DISCUSS FISCAL YEAR 2020/21 PROPOSED HOUSING AUTHORITY
BUDGET
7
CHAIR AND BOARD MEMBERS' ITEMS
REPORTS AND INFORMATIONAL ITEMS – NONE
ADJOURNMENT
***************************************
The next regular quarterly meeting of the Housing Authority will be held on
July 21, 2020 at 4:00 p.m. in the City Council Chambers, 78495 Calle
Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Monika Radeva, Authority Secretary of the La Quinta Housing Authority, do
hereby declare that the foregoing agenda for the La Quinta Housing Authority
was posted near the entrance to the Council Chambers at 78495 Calle Tampico
and on the bulletin boards at 51321 Avenida Bermudas and 78630 Highway
111, on May 29, 2020.
DATED: May 29, 2020
HOUSING AUTHORITY AGENDA 4 JUNE 2, 2020
SPECIAL MEETING
MONIKA RADEVA, Authority Secretary
La Quinta Housing Authority
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special
equipment is needed for the hearing impaired, please call the City Clerk’s Office
at (760) 777-7092, twenty-four (24) hours in advance of the meeting and
accommodations will be made.
If special electronic equipment is needed to make presentations to the Housing
Authority, arrangement should be made in advance by contacting the City Clerk's
Office at (760) 777-7092. A one (1) week notice is required.
If background material is to be presented to the Housing Authority during a
meeting, please be advised that eight (8) copies of all documents, exhibits, etc.,
must be supplied to the Authority Secretary for distribution. It is requested that
this take place prior to the beginning of the meeting.
Any writings or documents provided to a majority of the Housing Authority
regarding any item on this agenda will be made available for public inspection at
the Authority Secretary counter at City Hall located at 78495 Calle Tampico, La
Quinta, California, 92253, during normal business hours.
HOUSING AUTHORITY MINUTES Page 1 of 2 MAY 19, 2020
SPECIAL MEETING
HOUSING AUTHORITY
SPECIAL MEETING
MINUTES
TUESDAY, MAY 19, 2020
CALL TO ORDER
A special meeting of the La Quinta Housing Authority was called to order at 5:33
p.m. by Chairperson Radi.
This meeting was held by teleconference pursuant to Executive orders N-25-20, N-
29-20, N-33-20, and N-35-20, executed by the Governor of California in response
to the state of emergency relating to novel coronavirus disease 2019 (COVID-19)
and enabling teleconferencing accommodations by suspending or waiving specified
provisions of the Ralph M. Brown Act (Government Code § 54950 et seq.).
PRESENT: Authority Members: Evans, Fitzpatrick, Peña, Sanchez, and
Chairperson Radi
STAFF PRESENT: Executive Director McMillen, Authority Counsel Ihrke, Authority
Secretary Radeva, Finance Director Romero, and Management Specialist Kinley.
VERBAL ANNOUNCEMENT – AB 23 was made by the Authority Secretary
CONFIRMATION OF AGENDA – Confirmed
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONSENT CALENDAR
1.APPROVE QUARTERLY MEETING MINUTES OF APRIL 21, 2020
2.RECEIVE AND FILE LA QUINTA HOUSING AUTHORITY ANNUAL
REPORT FOR FISCAL YEAR 2018/19 PURSUANT TO CALIFORNIA
HEALTH AND SAFETY CODE SECTION 34328
3.RECEIVE AND FILE HOUSING SUCCESSOR ANNUAL REPORT FOR
FISCAL YEAR 2018/19 REGARDING LOW- AND MODERATE-INCOME
HOUSING ASSET FUND PURSUANT TO CALIFORNIA HEALTH AND
SAFETY CODE SECTION 34176.1(f) FOR THE LA QUINTA HOUSING
AUTHORITY
MOTION – A motion was made and seconded by Authority Members
Evans/Fitzpatrick to approve the Consent Calendar as recommended. Motion
passed unanimously.
CONSENT CALENDAR ITEM NO. 1
5
HOUSING AUTHORITY MINUTES Page 2 of 2 MAY 19, 2020
SPECIAL MEETING
BUSINESS SESSION
1.APPROVE AGREEMENT FOR CONTRACT SERVICES WITH LA QUINTA
PALMS REALTY TO PROVIDE RESIDENTIAL PROPERTY MANAGEMENT
SERVICES
Management Specialist Kinley presented the staff report, which is on file in the
Clerk’s Office.
Council discussed the requests for proposals process; the optional two one-year
agreement extensions; the annual cost increase of the contracted services; and
the high-quality services provided by La Quinta Palms Realty over the years and
their dedication to the community.
MOTION – A motion was made and seconded by Authority Members Evans/Peña to
approve Agreement for Contract Services for property management services with
La Quinta Palms Realty, in an amount not to exceed $42,000 annually for the first
three years; and authorize the Executive Director to execute the agreement.
STUDY SESSION
1.DISCUSS FISCAL YEAR 2020/21 PROPOSED HOUSING AUTHORITY
BUDGET
Finance Director Romero presented the staff report, which is on file in the Clerk’s
Office.
Council discussed the Housing Authority funds are restricted for affordable housing
projects only.
CHAIR AND BOARD MEMBERS' ITEMS – None
ADJOURNMENT
There being no further business, Chairperson Radi adjourned the Special Housing
Authority meeting at 8:54 p.m. Motion passed unanimously.
Respectfully submitted,
MONIKA RADEVA, Authority Secretary
La Quinta Housing Authority
6
City of La Quinta
HOUSING AUTHORITY MEETING: June 2, 2020
STAFF REPORT
AGENDA TITLE: DISCUSS THE FISCAL YEAR 2020/21 PROPOSED HOUSING
AUTHORITY BUDGET
RECOMMENDATION
Discuss the Fiscal Year 2020/21 Proposed Housing Authority Budget.
EXECUTIVE SUMMARY
The updated proposed 2020/21 Housing Authority (HA) Budget is
presented to the Authority for review.
The Housing Commission shall review the updated proposed budget on
June 10, 2020.
The updated proposed HA budget when all funds are combined has a
surplus of $269,967.
Final budget adoption is scheduled for June 16, 2020.
FISCAL IMPACT
The updated proposed Housing Authority budget projects revenues of
$1,396,067 (inclusive of the annual loan repayment) and expenditures of
$1,126,100. Unappropriated loan repayment revenues of $647,767 will remain
in housing reserves.
BACKGROUND/ANALYSIS
The Housing Commission reviewed and approved the initial proposed budget on
May 6, 2020. This updated report shall be presented to the Commission on June
10, 2020 and the final budget may be adopted by the Housing Authority on
June 16, 2020.
Attachment 1 provides a narrative of changes to Housing Authority revenues
and expenses. Line item details for revenues and expenses are located in
Exhibit A of the Attachment. The Exhibit includes the initial Proposed Budget 1
and the updated Proposed Budget 2 revenue and expense line item details.
STUDY SESSION ITEM NO. 1
7
ALTERNATIVES
The Commission may recommend further adjustments to the budget. Per State
law, the Authority must adopt a budget by June 30.
Prepared by: Karla Romero, Agency Finance Director
Approved by: Jon McMillen, Agency Director
Attachment: 1. Fiscal Year 2020/21 Proposed Budget Update
8
HOUSING AUTHORITY
FISCAL YEAR 2020/21 PROPOSED BUDGET UPDATE
A preliminary proposed 2020/21 Housing Authority budget was presented to
the Housing Commission on May 6, 2020 and subsequently to the Housing
Authority Board on May 19, 2020. An amended budget is presented as Exhibit
A for final consideration before the budget is formally adopted. This report
summarizes changes made to the preliminary proposed budget. The Exhibit
includes the initial Proposed Budget 1 and the updated Proposed Budget 2
revenue and expense line item details.
The updated proposed budget (summarized below) projects revenues of
$1,396,067 (inclusive of the annual loan repayment) and expenditures of
$1,126,100 for an overall budget surplus of $269,967.
CHANGES IN ASSUMPTIONS
REVENUES
Anticipated interest earnings for all three Authority funds have been reduced
to match current interest earnings based on anticipated cash balances within
each fund.
EXPENSES
A $20,000 contribution for Habitat for Humanities has been added to the
operating budget. These funds will be utilized to assist with the rehabilitation
of homes occupied by low-income seniors.
A Side Letter Agreement with La Quinta City Employees Association for fiscal
year 2020/21 to implement a salary and benefit plan freeze was approved on
May 19, 2020. This approval has resulted in salary and benefits savings of
$8,700.
FUND
#FUND NAME
ESTIMATED
AVAILABLE
FUND
BALANCE
July 1, 2020
ESTIMATED
REVENUES
ESTIMATED
EXPENDITURES
ESTIMATED
ENDING FUND
BALANCE
June 30, 2021
241 HOUSING AUTHORITY FUND 10,800,000 513,300 816,100 10,497,200
243* RDA LOW-MOD HOUSING FUND 2,600,000 682,767 250,000 3,032,767
249 SA 2011 LOW/MOD BOND 17,100,000 200,000 60,000 17,240,000
30,500,000 1,396,067 1,126,100 30,769,967 GRAND TOTAL
ATTACHMENT 1
9
10
2020 212020CITY OF
LA QUINTA
HOUSING AUTHORITY
PROPOSED BUDGET UPDATED
EXHIBIT A
11
As of May 25, 2020
FUND
#FUND NAME
ESTIMATED
AVAILABLE
FUND
BALANCE
July 1, 2020
ESTIMATED
REVENUES
ESTIMATED
EXPENDITURES
ESTIMATED
ENDING FUND
BALANCE
June 30, 2021
241 HOUSING AUTHORITY FUND 10,800,000 513,300 816,100 10,497,200
243* RDA LOW-MOD HOUSING FUND 2,600,000 682,767 250,000 3,032,767
249 SA 2011 LOW/MOD BOND 17,100,000 200,000 60,000 17,240,000
30,500,000 1,396,067 1,126,100 30,769,967
CITY OF LA QUINTA ESTIMATED ENDING FUND BALANCES
FISCAL YEAR ENDING JUNE 30, 2021
GRAND TOTAL
* General Fund and RDA Low-Mod Housing Fund estimates are for unappropriated reserves and included annual
Successor Agency loan repayments as approved with the last and final recognized obligation payment schedule.
The repayment for FY 2020/21 is $647,767.
As of 5/25/2020
Housing Fund Revenues
2019/20
Original
2019/20
Current
Variance
Original vs
Current
2020/21
Proposed
Variance
Current vs.
Proposed % Change
-
241 - Housing Authority 448,000 1,688,256 1,240,256 513,300 (1,174,956) -70%
243 - RDA Low-Mod Housing 22,000 40,000 18,000 35,000 (5,000) -13%
249 - SA 2011 Low/Mod Bond 270,000 350,000 80,000 200,000 (150,000) -43%
Total Revenues 740,000 2,078,256 1,338,256 748,300 (1,329,956) -64%
RDA Loan Repayment 635,065 635,065 - 647,767 12,702
Total Operating Revenues 1,375,065 2,713,321 1,338,256 1,396,067 (1,317,254)
Housing Fund Expenditures 2019/20
Original
2019/20
Current
Variance
Original vs
Current
2020/21
Proposed
Variance
Current vs.
Proposed % Change
241 - Housing Authority 609,300 990,957 381,657 816,100 (174,857) -18%
243 - RDA Low-Mod Housing 250,000 351,000 101,000 250,000 (101,000) -29%
249 - SA 2011 Low/Mod Bond 20,000 60,000 40,000 60,000 - 0%
Total Expenditures 879,300 1,401,957 522,657 1,126,100 (275,857) -20%
Budget Surplus/(Deficit) 495,765 1,311,364 815,599 269,967
HOUSING AUTHORITY 2020/21 BUDGET SUMMARY
CITY OF LA QUINTA FY 2020/21 PROPOSED BUDGET
12
2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed 12020/21Proposed 220/21 vs. Current 19/20% Change in Budget241 - HOUSING AUTHORITY9101 - Housing Authority - Admin360 - Use of Money & Property110,000230,000150,852250,000200,000(30,000)-13 %241-9101-41900 Allocated Interest005993003003000 %241-9101-41915 Non-Allocated Interest058,800118,78900(58,800)-100 %241-9101-43500 Home Sale Proceeds01,061,456 1,061,45600 (1,061,456)-100 %241-9101-45000 Sale of Other Assets360 - Use of Money & Property Totals:110,0001,350,256 1,331,695 250,300 200,300 (1,149,956)-85 %380 - Transfers In50,00050,000025,00025,000(25,000)-50 %241-9101-43504 2nd Trust Deed Repayme380 - Transfers In Totals:50,00050,000025,00025,000(25,000)-50 %9101 - Housing Authority - Admin Totals:160,0001,400,256 1,331,695 275,300 225,300 (1,174,956)-84 %9103 - Housing Authority - LQRP360 - Use of Money & Property288,000288,000249,616288,000288,00000 %241-9103-43502 Rent Revenue/LQRP360 - Use of Money & Property Totals:288,000288,000 249,616 288,000 288,00000 %9103 - Housing Authority - LQRP Totals:288,000288,000 249,616 288,000 288,00000 %241 - HOUSING AUTHORITY Totals:448,0001,688,256 1,581,311 563,300 513,300 (1,174,956)-70 %243 - RDA LOW-MOD HOUSING FUND0000 - Undesignated360 - Use of Money & Property22,00040,00031,01840,00035,000(5,000)-13 %243-0000-41900 Allocated Interest360 - Use of Money & Property Totals:22,00040,00031,01840,00035,000(5,000)-13 %0000 - Undesignated Totals:22,00040,00031,01840,00035,000(5,000)-13 %3 - RDA LOW-MOD HOUSING FUND Totals:22,00040,00031,01840,00035,000(5,000)-13 %248 - SA 2004 LO/MOD BOND FUND (Refin0000 - Undesignated340 - Charges for Services001,8200000 %248-0000-42305 Miscellaneous Reimbursem340 - Charges for Services Totals:001,8200000 %360 - Use of Money & Property005,3070000 %248-0000-41900 Allocated Interest360 - Use of Money & Property Totals:005,3070000 %0000 - Undesignated Totals:007,1270000 % BOND FUND (Refinanced in 2014) Totals:007,1270000 %249 - SA 2011 LOW/MOD BOND FUND (Re110,000230,000150,852250,000200,000(30,000)00599300300300058,800118,78900(58,800)01,061,456 1,061,45600 (1,061,456)110,0001,350,256 1,331,695 250,300 200,300 (1,149,956)50,00050,000025,00025,000(25,000)50,00050,000025,00025,000(25,000)160,0001,400,256 1,331,695 275,300 225,300 (1,174,956)288,000288,000249,616288,000288,0000288,000288,000 249,616 288,000 288,0000288,000288,000 249,616 288,000 288,0000448,0001,688,256 1,581,311 563,300 513,300 (1,174,956)22,00040,00031,01840,00035,000(5,000)22,00040,00031,01840,00035,000(5,000)22,00040,00031,01840,00035,000(5,000)22,00040,00031,01840,00035,000(5,000)001,820000001,820000005,307000005,307000007,127000007,127000CITY OF LA QUINTAHOUSING AUTHORITY REVENUESFY 2020/21 PROPOSED BUDGET* As of 5/25/202013
2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed 12020/21Proposed 220/21 vs. Current 19/20% Change in Budget0000 - Undesignated360 - Use of Money & Property005,6460000 %249-0000-41900 Allocated Interest270,000350,000280,502350,000200,000(150,000)-43 %249-0000-41915 Non-Allocated Interest360 - Use of Money & Property Totals:270,000350,000 286,148 350,000 200,000(150,000)-43 %0000 - Undesignated Totals:270,000350,000 286,148 350,000 200,000(150,000)-43 %BOND FUND (Refinanced in 2016) Totals:270,000350,000 286,148 350,000 200,000(150,000)-43 %005,646000270,000350,000280,502350,000200,000(150,000)270,000350,000 286,148 350,000 200,000(150,000)270,000350,000 286,148 350,000 200,000(150,000)270,000350,000 286,148 350,000 200,000(150,000)241 Fund Second Trust Deed Payments and Home Sale Proceeds vary from year-to-year. Additional repayment of silent second trust deeds are recognized upon receipt. 241 Fund, 241-9101-45000, Sale of Other Assets revenues in FY 2019/20 reflects the purchase and sale agreement between the City of La Quinta and the La Quinta Housing Authority for property at Dune Palms Road for the Dune Palms Retention Basin and XPark projects. 243 Fund the 2020/21 former Redevelopment Agency loan repayment of $647,767 will be recognized in reserves within this Fund. 248 Fund was fully used for the Washington Street Apartment rehabilitation and expansion project. 249 Fund was partially used for the Washington Street Apartment rehabilitation and expansion project. Remaining bond funds continue to earn interest and are available for future housing projects. CITY OF LA QUINTAHOUSING AUTHORITY REVENUESFY 2020/21 PROPOSED BUDGET* As of 5/25/202014
2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed 12020/21Proposed 220/21 vs. Current 19/20% Change in Budget241 - HOUSING AUTHORITY9101 - Housing Authority - Admin50 - Salaries and Benefits142,000143,595118,130254,800246,900103,30572 %241-9101-50101 Permanent Full Time005780000 %241-9101-50105 Salaries - Overtime3,0003,0007503,0003,00000 %241-9101-50110 Commissions & Boards200200175400400200100 %241-9101-50150 Other Compensation10,60010,6009,59017,50016,8006,20058 %241-9101-50200 PERS-City Portion002310000 %241-9101-50215 Other Fringe Benefits31,80031,80020,67757,50057,50025,70081 %241-9101-50221 Medical Insurance002830000 %241-9101-50222 Vision Insurance001,0760000 %241-9101-50223 Dental Insurance00570000 %241-9101-50224 Life Insurance9009005021,5001,50060067 %241-9101-50225 Long Term Disability3,4003,4002,5505,2005,2001,80053 %241-9101-50230 Workers Comp Insurance2,1002,1001,7353,7003,6001,50071 %241-9101-50240 Social Security-Medicare00900000 %241-9101-50241 Social Security-FICA50 - Salaries and Benefits Totals:194,000195,595 156,426 343,600 334,900139,30571 %60 - Contract Services81,000121,00064,148100,000100,000(21,000)-17 %241-9101-60103 Professional Services5,0005,0005,0005,0005,00000 %241-9101-60106 Auditors25,00025,0003,37035,00035,00010,00040 %241-9101-60153 Attorney60 - Contract Services Totals:111,000151,00072,519 140,000 140,000(11,000)-7 %62 - Maintenance & Operations3,0003,0001,211500500(2,500)-83 %241-9101-60320 Travel & Training1,5001,5002,4702,0002,00050033 %241-9101-60420 Operating Supplies62 - Maintenance & Operations Totals:4,5004,5003,6812,5002,500(2,000)-44 %63 - Insurance6,0006,0004,5008,0008,0002,00033 %241-9101-91843 Property & Crime Insuran63 - Insurance Totals:6,0006,0004,5008,0008,0002,00033 %64 - Other Expenses000020,00020,0000 %241-9101-60480 Contributions64 - Other Expenses Totals:000020,00020,0000 %69 - Internal Service Charges14,00014,00010,50014,00014,00000 %241-9101-91844 Earthquake Insurance24,80024,80018,60046,70046,70021,90088 %241-9101-98110 Information Tech Charges69 - Internal Service Charges Totals:38,80038,80029,10060,70060,70021,90056 %99 - Transfers Out0278,062000(278,062)-100 %241-9101-99900 Transfers Out99 - Transfers Out Totals:0278,062000(278,062)-100 %9101 - Housing Authority - Admin Totals:354,300673,957 266,226 554,800 566,100(107,857)-16 %142,000143,595118,130254,800246,900103,305005780003,0003,0007503,0003,000020020017540040020010,60010,6009,59017,50016,8006,2000023100031,80031,80020,67757,50057,50025,70000283000001,07600000570009009005021,5001,5006003,4003,4002,5505,2005,2001,8002,1002,1001,7353,7003,6001,5000090000194,000195,595 156,426 343,600 334,900139,30581,000121,00064,148100,000100,000(21,000)5,0005,0005,0005,0005,000025,00025,0003,37035,00035,00010,000111,000151,00072,519 140,000 140,000(11,000)3,0003,0001,211500500(2,500)1,5001,5002,4702,0002,0005004,5004,5003,6812,5002,500(2,000)6,0006,0004,5008,0008,0002,0006,0006,0004,5008,0008,0002,000000020,00020,000000020,00020,00014,00014,00010,50014,00014,000024,80024,80018,60046,70046,70021,90038,80038,80029,10060,70060,70021,9000278,062000(278,062)0278,062000(278,062)354,300673,957 266,226 554,800 566,100(107,857)CITY OF LA QUINTAHOUSING AUTHORITY EXPENSESFY 2020/21 PROPOSED BUDGET* As of 5/25/202015
2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed 12020/21Proposed 220/21 vs. Current 19/20% Change in Budget9103 - Housing Authority - LQRP62 - Maintenance & Operations255,000317,000251,439250,000250,000(67,000)-21 %241-9103-60157 Rental Expenses62 - Maintenance & Operations Totals:255,000317,000 251,439 250,000 250,000(67,000)-21 %9103 - Housing Authority - LQRP Totals:255,000317,000 251,439 250,000 250,000(67,000)-21 %241 - HOUSING AUTHORITY Totals:609,300990,957 517,664 804,800 816,100(174,857)-18 %255,000317,000251,439250,000250,000(67,000)255,000317,000 251,439 250,000 250,000(67,000)255,000317,000 251,439 250,000 250,000(67,000)609,300990,957 517,664 804,800 816,100(174,857)241 HOUSING AUTHORITY FUND- These funds are used to account for the housing activities of the Housing Authority which are to promote and provide quality affordable housing.CITY OF LA QUINTAHOUSING AUTHORITY EXPENSESFY 2020/21 PROPOSED BUDGET* As of 5/25/202016
Fund: 241 - HOUSING AUTHORITYPermanent Full Time246,900.00241-9101-5010120% - City Manager (80% City Manager)10% - Finance Director (90% Finance)10% - City Clerk (90% City Clerk)40% - Assistant to City Manager (60% City Manager) 60% - Management Analyst (40% Information Technology Fund)60% - Management Specialist (40% City Manager)80% - Management Assistant (20% City Manager)In 2020/21, staff has been reallocated to meet business demands. City Council Member Stipends (5)Housing Commissioner StipendsProfessional Services100,000.00241-9101-60103Expense increase in 2019/20 due to recent request for proposal responses. Travel & Training500.00241-9101-60320Rental Expenses250,000.00241-9103-60157Expenses are associated with 28 homes owned by the Authority which are located in the La Quinta Cove. CITY OF LA QUINTAHOUSING AUTHORITY EXPENSESFY 2020/21 PROPOSED BUDGET* As of 5/25/202017
2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed 12020/21Proposed 220/21 vs. Current 19/20% Change in Budget243 - RDA LOW-MOD HOUSING FUND0000 - Undesignated64 - Other Expenses250,000351,000183,333250,000250,000(101,000)-29 %243-0000-60532 Homelessness Assistance64 - Other Expenses Totals:250,000351,000 183,333 250,000 250,000(101,000)-29 %0000 - Undesignated Totals:250,000351,000 183,333 250,000 250,000(101,000)-29 %3 - RDA LOW-MOD HOUSING FUND Totals:250,000351,000 183,333 250,000 250,000(101,000)-29 %250,000351,000183,333250,000250,000(101,000)250,000351,000 183,333 250,000 250,000(101,000)250,000351,000 183,333 250,000 250,000(101,000)250,000351,000 183,333 250,000 250,000(101,000)243 RDA LOW-MOD HOSUING FUND – The 2020/21 former Redevelopment Agency loan repayment of $647,767 will be recognized in reserves within this Fund. These funds are used to account for the housing activities of the Housing Authority which are to promote and provide quality affordable housing.CITY OF LA QUINTAHOUSING AUTHORITY EXPENSESFY 2020/21 PROPOSED BUDGET* As of 5/25/202018
2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed 12020/21Proposed 220/21 vs. Current 19/20% Change in Budget248 - SA 2004 LO/MOD BOND FUND (Refin9102 - Housing Authority - Wash St Apts60 - Contract Services0145,000000(145,000)-100 %248-9102-60103 Professional Services0245,5001,93900(245,500)-100 %248-9102-60159 Relocation Benefits60 - Contract Services Totals:0390,5001,93900(390,500)-100 %Housing Authority - Wash St Apts Totals:0390,5001,93900(390,500)-100 % BOND FUND (Refinanced in 2014) Totals:0390,5001,93900(390,500)-100 %0145,000000(145,000)0245,5001,93900(245,500)0390,5001,93900(390,500)0390,5001,93900(390,500)0390,5001,93900(390,500)248 BOND FUND - These funds are restricted per individual bond covenants and were fully used for the Washington Street Apartment rehabilitation and expansion project. CITY OF LA QUINTAHOUSING AUTHORITY EXPENSESFY 2020/21 PROPOSED BUDGET* As of 5/25/202019
2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed 12020/21Proposed 220/21 vs. Current 19/20% Change in Budget249 - SA 2011 LOW/MOD BOND FUND (Re0000 - Undesignated68 - Capital Expenses20,00060,000060,00060,00000 %249-0000-80050 Affordable Housing Projec68 - Capital Expenses Totals:20,00060,000060,00060,00000 %0000 - Undesignated Totals:20,00060,000060,00060,00000 %BOND FUND (Refinanced in 2016) Totals:20,00060,000060,00060,00000 %20,00060,000060,00060,000020,00060,000060,00060,000020,00060,000060,00060,000020,00060,000060,00060,0000249 BOND FUND - These funds are restricted per individual bond covenants and were partially used for the Washington Street Apartment rehabilitation and expansion project. CITY OF LA QUINTAHOUSING AUTHORITY EXPENSESFY 2020/21 PROPOSED BUDGET* As of 5/25/202020
POWER POINTS
HOUSING
AUTHORITY
SPECIAL
MEETING
JUNE 2, 2020
Housing Authority Special Meeting June 2, 2020
1
Housing Authority Meeting
June 2, 2020
S1 – Discuss Fiscal Year 2020/21
Preliminary Proposed Budget
Revenue Projection Updates
Funds 241, 242, 249 – Interest earnings reduced, total of $205,000
Fund 243 – Includes annual loan repayment $647,767
Housing Fund Revenues
2019/20
Original
2019/20
Current
2020/21
Proposed 1
2020/21
Proposed 2
Variance
Current vs.
Proposed % Change
241 - Housing Authority 448,000 1,688,256 563,300 513,300 (1,174,956) -70%
243 - RDA Low-Mod Housing 22,000 40,000 40,000 35,000 (5,000)-13%
249 - SA 2011 Low/Mod Bond 270,000 350,000 350,000 200,000 (150,000) -43%
Total Revenues 740,000 2,078,256 953,300 748,300 (1,329,956) -64%
RDA Loan Repayment 635,065 635,065 647,767 647,767 12,702
Total Operating Revenues 1,375,065 2,713,321 1,601,067 1,396,067 (1,317,254)
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Housing Authority Special Meeting June 2, 2020
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Expense Projection Updates
Fund 241 – Professional services, legal fees, upgrades and repairs,
insurances, information technology charges
Salaries and benefits reduced by $8,700
Habitat for Humanities added $20,000
Fund 243 – Homelessness funding no change
Fund 249 ‐ Evaluate future affordable housing projects no change
Will add $6,125,000 for property acquisition
Housing Fund Expenditures 2019/20
O riginal
2019/20
Current
2020/21
Proposed 1
2020/21
Proposed 22
Variance
Current vs.
Proposed % Change
241 - Housing Authority 609,300 990,957 804,800 816,100 (174,857) -18%
243 - RDA Low-Mod Housing 250,000 351,000 250,000 250,000 (101,000) -29%
249 - SA 2011 Low/Mod Bond 20,000 60,000 60,000 60,000 - 0%
Total Expenditures 879,300 1,401,957 1,114,800 1,126,100 (275,857) -20%
Bottom Line Update
FUND
#FUND NAME
ESTIMATED
AVAILABLE
FUND
BALANCE
July 1, 2020
ESTIMATED
REVENUES
ESTIMATED
EXPENDITURES
ESTIMATED
ENDING FUND
BALANCE
June 30, 2021
241 HOUSING AUTHORITY FUND 10,800,000 513,300 816,100 10,497,200
243* RDA LOW-MOD HOUSING FUND 2,600,000 682,767 250,000 3,032,767
249 SA 2011 LOW/MOD BOND 17,100,000 200,000 60,000 17,240,000
30,500,000 1,396,067 1,126,100 30,769,967
CITY OF LA QUINTA ESTIMATED ENDING FUND BALANCES
FISCAL YEAR ENDING JUNE 30, 2021
GRAND TOTAL
*General Fund and RDA Low-Mod Housing Fund estimates are for unappropriated reserves and included annual
Successor Agency loan repayments as approved with the last and final recognized obligation payment schedule.
The repayment for FY 2020/21 is $647,767.
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Housing Authority Special Meeting June 2, 2020
3
Housing Fund Balances at Adoption
FUND
#FUND NAME
ESTIMATED
AVAILABLE
FUND
BALANCE
July 1, 2020
ESTIMATED
REVENUES
ESTIMATED
EXPENDITURES
ESTIMATED
ENDING FUND
BALANCE
June 30, 2021
241 HOUSING AUTHORITY FUND 10,800,000 513,300 816,100 10,497,200
243* RDA LOW-MOD HOUSING FUND 2,600,000 682,767 250,000 3,032,767
249 SA 2011 LOW/MOD BOND 17,100,000 200,000 6,185,000 11,115,000
30,500,000 1,396,067 7,251,100 24,644,967
CITY OF LA QUINTA ESTIMATED ENDING FUND BALANCES
FISCAL YEAR ENDING JUNE 30, 2021
GRAND TOTAL
*General Fund and RDA Low-Mod Housing Fund estimates are for unappropriated reserves and included annual
Successor Agency loan repayments as approved with the last and final recognized obligation payment schedule.
The repayment for FY 2020/21 is $647,767.
What’s next?
•Housing Commission review on 6/10/2020
•Budget Adoption on 6/19/2020
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Housing Authority Special Meeting June 2, 2020
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