Loading...
2020 06 16 CounciltaQal�tra — GEM ❑frhe DESERT — City Council agendas and staff reports are available on the City's web page: www.LaQuintaCA.gov CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, JUNE 16, 2020 3:30 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION ****************************** SPECIAL NOTICE Teleconferencing and Telephonic Accessibility In Effect Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, and N-35-20, executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.), members of the City Council, the City Manager, City Attorney, City Staff, and City Consultants may participate in this meeting by teleconference. Additionally, pursuant to the above -referenced executive orders, the public is not permitted to physically attend at City Hall the meeting to which this agenda applies, but any member of the public may listen or participate in the open session of this meeting as specified below. Members of the public wanting to listen to the open session of this meeting may do so by tuning -in live via http://Iaquinta.12milesout.com/video/live. Members of the public wanting to address the City Council during the open session, either for public comment or for a specific agenda item, or both, are requested to send an email notification to the La Quinta City Clerk's Office at CityClerkMail@LaQuintaCA.gov, and specify the following information: 1) Full Name 2) City of Residence 3) Phone Number 4) Public Comment or Agenda Item Number 5) Subject 6) Written or Verbal Comments CITY COUNCIL AGENDA 1 JUNE 16, 2020 The email ""subject line" must clearly state "'Written Comments" or "Verbal Comments." Verbal public comments — requests to speak must be emailed to the City Clerk no later than 3:00 p.m. on the day of the meeting; the City will facilitate the ability for a member of the public to be audible to the City Council and general public for the item(s) by contacting him/her via phone and queuing him/her to speak during the discussion. Only one person at a time may speak by telephone and only after being recocinized by the Mayor. Written public comments, received prior to the adjournment of the meeting, will be distributed to the City Council, incorporated into the agenda packet and public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk's Office can accommodate such request. It would be appreciated that any email communications for public comments related to the items on the agenda, or for general public comment, are provided to the City Clerk's Office at the email address listed above prior to the commencement of the meeting. If that is not possible, and to accommodate public comments on items that may be added to the agenda after its initial posting or items that are on the agenda, every effort will be made to attempt to review emails received by the City Clerk's Office during the course of the meeting. The Mayor will endeavor to take a brief pause before action is taken on any agenda item to allow the City Clerk to review emails and share any public comments received during the meeting. All emails received by the City Clerk, at the email address above, until the adjournment of the meeting, will be included within the public record relating to the meeting. ****************************** CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, Pena, Radi, Sanchez, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please email written public comments or a request to provide verbal public comments to CityClerkMailCEDLaQuin taCA. gov and limit your comments to three minutes (approximately 350 words). The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. CITY COUNCIL AGENDA 2 JUNE 16, 2020 CONFIRMATION OF AGENDA CLOSED SESSION 1. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957. CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR EMERGENCY MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CITY ATTORNEY RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please email written public comments or a request to provide verbal public comments to CityClerkMail(cDLa Quin ta CA. go v and limit your comments to three minutes (approximately 350 words. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1. SILVERROCK RESORT PROJECT — MONTAGE AND PENDRY DESIGN MODIFICATIONS UPDATE BY PROJECT MANAGER JOHN GAMLIN WITH SILVERROCK DEVELOPMENT COMPANY CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE MEETING MINUTES OF JUNE 2, 2020 2. APPROVE SPECIAL MEETING MINUTES OF JUNE 3, 2020 19 3. APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND 23 ADVERTISE FOR BID THE WASHINGTON STREET INTERSECTION WITH FRED WARING DRIVE TRIPLE LEFT TURN PROJECT NO. 2017-01 CITY COUNCIL AGENDA 3 JUNE 16, 2020 4. APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE FOR BID THE WASHINGTON STREET PAVEMENT REHABILITATION PROJECT NO. 1920-PMP, FROM CALLE TAMPICO TO AVENIDA MONTERO 5. APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE FOR BID THE EISENHOWER BASIN FENCE AND DRAINAGE IMPROVEMENTS PROJECT NO. 2017-04 6. APPROVE DEMAND REGISTERS DATED MAY 29 AND JUNE 5, 2020 7. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2020/21 INVESTMENT POLICY [RESOLUTION NO. 2020-019] 8. APPROVE DOMESTIC WATER AND SEWER UTILITY AGREEMENTS AND BILL OF SALE WITH THE COACHELLA VALLEY WATER DISTRICT FOR THE DUNE PALMS ROAD BRIDGE PROJECT NO. 2011-05 /111205 9. APPROVE AGREEMENTS FOR CONTRACT SERVICES WITH HEGGE ELECTRICAL CONTRACTORS, INC AND VINTAGE ELECTRIC FOR ON - CALL ELECTRICAL SERVICES 10. APPROVE AMENDMENT NO. 3 TO GOLF COURSE MANAGEMENT AGREEMENT WITH LANDMARK GOLF MANAGEMENT, LLC FOR SILVERROCK GOLF COURSE MANAGEMENT SERVICES 11. APPROVE MEMORANDUM OF UNDERSTANDING WITH DESERT SANDS UNIFIED SCHOOL DISTRICT FOR PARTIAL FUNDING OF TWO SCHOOL RESOURCE OFFICERS 12. ADOPT RESOLUTION TO AUTHORIZE CITY PARTICIPATION IN THE COUNTY OF RIVERSIDE'S URBAN COUNTY PROGRAM FOR FISCAL YEARS 2021-2022, 2022-2023, AND 2023-2024 [RESOLUTION NO. 2020-020] 13. APPROVE JOINT USE OF FACILITY AND SERVICES AGREEMENT WITH 239 THE BOYS AND GIRLS CLUB OF COACHELLA VALLEY 14. APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT 253 SERVICES WITH SCOPE EVENTS, LLC, TO PRODUCE THE LA QUINTA ART CELEBRATION EVENT ON MARCH 4 - 7, 2021 15. APPROVE SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF RIVERSIDE FOR A ONE-YEAR EXTENSION FOR LIBRARY, MUSEUM AND MAKERSPACE MANAGEMENT CITY COUNCIL AGENDA 4 JUNE 16, 2020 BUSINESS SESSION PAGE 1. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2020/21 BUDGET AND ESTABLISH THE CITY'S APPROPRIATIONS LIMIT [RESOLUTION NO. 2020-021] 2. APPROVE REOPENING PLAN FOR CITY FACILITIES WITH WORKPLACE MODIFICATIONS STUDY SESSION - None PUBLIC HEARINGS - after 5:00 p.m. For all Public Hearings on the agenda, a completed "Request to Speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project(s). If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at, or prior to the public hearing. PAGE 1. ADOPT RESOLUTION TO CONFIRM THE ASSESSMENT AND DISTRICT 5 DIAGRAM FOR FISCAL YEAR 2020/21 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 [RESOLUTION NO. 2020-022] 2. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2020/21 THROUGH 333 2024/25 CAPITAL IMPROVEMENT PROGRAM [RESOLUTION NO. 2020-023] DEPARTMENTAL REPORTS 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY RESOURCES 5. DESIGN AND DEVELOPMENT 6. PUBLIC WORKS 7. FINANCE MAYOR'S AND COUNCIL MEMBERS' ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) CITY COUNCIL AGENDA 5 JUNE 16, 2020 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Pena) 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick) 10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & Radi) 11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Pena) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) 13. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick) 14. CANNABIS AD HOC COMMITTEE (Pena and Sanchez) 15. CVAG PUBLIC SAFETY COMMITTEE (Pena) 16. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Pena) 17. LEAGUE OF CALIFORNIA CITIES - PUBLIC SAFETY POLICY COMMITTEE (Pena) 18. IMPERIAL IRRIGATION DISTRICT - ENERGY CONSUMERS ADVISORY COMMITTEE (Pena) 19. COVID-19 SMALL BUSINESS EMERGENCY ECONOMIC RELIEF PROGRAM AD HOC COMMITTEE (Pena and Radi) 20. CVAG TRANSPORTATION COMMITTEE (Radi) 21. SUNLINE TRANSIT AGENCY (Radi) 22. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi) 23. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi & Sanchez) 24. ANIMAL CAMPUS COMMISSION (Sanchez) 25. LEAGUE OF CALIFORNIA CITIES - TRANSPORTATION, COMMUNICATION AND PUBLIC WORKS POLICY COMMITTEE (Sanchez) 26. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Sanchez) 27. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez) 28. COMMUNITY SERVICES MEETING MINUTES DATED MAY 11, 2020 347 29. FINANCIAL ADVISORY COMMISSION MEETING MINUTES DATE MAY 13, 349 2020 ADJOURNMENT The next regular meeting of the City Council will be held on July 7, 2020, at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253. CITY COUNCIL AGENDA 6 JUNE 16, 2020 DECLARATION OF POSTING I. Monika Radeva, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City's website, near the entrance to the Council Chambers at 78495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630 Highway ill, and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on June 12, 2020. DATED: June 12, 2020 MONIKA RADEVA, City Clerk City of La Quinta, California Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at (760) 777-7092, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at (760) 777-7092. A one (1) week notice is required. • If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 7 JUNE 16, 2020 PRESENTATION ITEM NO. 1 ta Qa�&a GEM ofche DESERT — TO: Madam Mayor and Members of the City Council FROM: Cheri Flores, Planning Manager DATE: June 16, 2020 SUBJECT: SilverRock Resort Project - Montage and Pendry Design Modifications Update Project: SilverRock Modifications by Applicant (MBA2020-0005 and -0006) The two hotel complexes at SilverRock, Montage and Pendry, were originally approved through Site Development Permits (SDP) 2016-0005 and 2016-0009, respectively. The applicant has since developed building plans, which are currently completing their plan checks. In the 41" quarter of 2019, at first plan check, Planning Division staff identified changes in the projects which were not consistent with the SDP approvals. As a result, the City requested that the applicant file Modifications by Applicant (MBA) to assure consistency between entitlement documents and construction plans. The MBAs were filed by the applicant in March and reviewed by staff. Complete documentation was provided in late April; staff reviewed the changes and determined they were consistent with the standards allowed for minor modifications in an MBA. Staff approved both MBAs, as permitted by Municipal Code section 9.200.090 and notified the applicant. Because of the importance of this project to the City, staff wanted to provide this information to the Council. The changes are described below. MBA 2020-0005 - Montage Hotel and General Services Buildings Primary changes associated with the Montage included changes in building architecture, site plan layout and outdoor amenity/landscaping design. Changes are outlined below. Elevations which are now the approved plans for the project, without redlines, are also included. 1. Montage Main Building: Changes in building layout, floor plan and roofline (Attachment 1 Sheets H1 A03.100 and H1 A03.101, SDP approved elevation in red overlain on the current building plans). 2. Montage Hotel Rooms: Changes in room grouping layout, floor plans and roofline (Attachment 1 Sheets GR A03.101, SDP approved elevation in red overlain on the current building plans). 3. Montage Pool: Change from a rectilinear design to a freeform design (Attachment 1 Sheet L-0.2, shows original design, and S1 A00.503, shows new design). 4. Montage Landscape Palette: Changes to the species and plant types proposed for the entire site (Attachment 1, Sheet L-0.1 SDP plant list, and Sheets P2-LP0.01 and P4-LP0.01 modified plant list). 5. Montage Hotel Site: Changes to the distribution and number of buildings for hotel rooms (Attachment 1 Sheet 4, SDP approved site plan overlain with construction document site plan). MBA 2020-0006 - Pendry Hotel and Residences Primary changes associated with the Pendry included the addition of garages where carports had been approved with the SDP, changes to architectural features for the residences, changes to architecture of the bungalows, and changes to the architecture and site layout for the hotel. Changes are outlined below. Elevations which are now the approved plans for the project, without redlines, are also included. 1. Pendry Residences Site Plan: Changes to the building, recreation and parking layout, including the addition of garages (Attachment 2 Sheets SP- L-1.3 (SDP site plan) and A01 (construction site plan). 2. Pendry Residences Architecture: Changes to balconies and cantilevers and addition of fourth story roof structures (Attachment 2 Sheet PR-A3.05, SDP elevation outline shown in red). 3. Pendry Bungalows: Changes to the building layout and rooflines (Attachment 2 Sheet GB-A3.03, SDP elevation in red). 4. Pendry Hotel Site Plan: Changes in building articulation and layout (Attachment 2 Sheet H2 A00.006, SDP layout in red). 5. Pendry Hotel Elevations: Changes to building layout and roofline (Attachment 2 Sheets H2-M A03.101, A03.102, H2-F A03.101, H2-GA A03.201, and GB A03.201, SDP elevations in red). 6. Golf Clubhouse: Changes in building layout and orientation (Attachment 2 Sheet H2 A00.006) and elevations (SDP in red). 7. Landscape palette: Changes in species and plant types (Attachment 2 Sheet P5-LP0.01, SDP plant palette and L-0.1, construction plant palette. Summary The changes made to both hotel complexes result from the evolution of the design from the entitlement phase to the construction phase. Although the changes affect many components of the project, they maintain the original intent of the Site Development Permits which were approved to create a premier resort experience at the SilverRock Resort. The applicant will provide an overview of the MBA's in a presentation at the meeting. Attachments 1. Montage MBA materials. 2. Pendry MBA materials. 2 EXHIBIT 1 -Montage Hotel Main Building -North (front) and East (side) Elevations SDC Comment: The Montage Hotel Building is very close to the SDP massing and roof expression. The roof over the bar was raised, but stayed below the main roof. Hence the hierarchy of roof plans was kept the same as shown in the SDP phase. The development of massing and roof articulation are well within a typical range as the design gets refined from a conceptual level to a construction documents. 15 14 13 ATTACHMENT 1 SILVERROCK DEVELOPMENT COMPANY, LLC sa000 siLveRRocn WAY, LA auwra, CA .O aa.E UPPER ROOF �., 92253 EXTERIOR ELEVATION - NORTH - GOLF CART STORAGE SCALE: 118" = 1'-0" 14 13 12 11. 11 10.6 10. 10 9 8.5 8 7 6.3 6 5 4 3 2 1 2 EXTERIOR ELEVATION - NORTH (1/2) SCALE: 118" = 1'-0" 3 EXTERIOR ELEVATION - EAST 118" = 1'-0" SCALE.: SHEET NOTES LEGEND KEY PLAN 03 RAIN CHAIN 12 CUSTOM BRAKEFORM 16GA. STEEL FASCIA WI CUSTOM COLOR 2-COAT PVDF COATING SHOP APPLIED 14 STRUCTURAL STEEL PIPE COLUMN WI CUSTOM COLOR 2-COAT PVDF COATING. SSD 22 ALUM. FRAMED GLASS SLIDING DOOR 23 ALUM. FRAMED WINDOW SYSTEM 25 CUSTOM ALUM. GUTTER WI CUSTOM COLOR 2-COAT PVDF COATING SHOP APPLIED 39 GATE. SEE DOOR SCHEDULE. 41 CUSTOM CONCEALED GUTTER WI MTL. FASCIA 55 WOOD FRAMED CEMENT PLASTER MECHANICAL SCREEN 61 LOUVER 125 DOWNSPOUT 199 FLUE, CHIMNEY, AND INTAKE. SEE INTERIOR DETAILS FOR FIREPLACE SPECS v ti M 0 CV a N CV CV STUCCO FINISH BUILDING OUTLINE STONE FINISH SDP 2016 FACIA FINISH GLAZING TYPE 1 PUBLIC AREAS, LOBBY BAR, RETAIL, RESTAURANT GLAZING TYPE 2 PUBLIC AREAS, LOBBY BAR, RETAIL, RESTAURANT T SAFETY GLAZING: PROVIDE SAFETY GLAZING (TEMPERED) ON ALL GLASS LITES WITH BOTTOM EDGE LESS THAN 18" ABOVE FINISH FLOOR, TYPICAL. PROVIDE SAFETY GLAZING (TEMPERED) ON LITES WITHIN 24" OF ADJACENT VERTICAL EDGES OF A DOOR, WHERE BOTTOM EDGE OF LITE IS LESS THAN 60" ABOVE WALKING SURFACE. ALL EXTERIOR WINDOW AND GLAZED DOOR ASSEMBLIES SHALL BE CONSTRUCTED OF MULTIPLANE GLAZING WITH A MIN. OF ONE PANE MEETING THE SAFETY GLAZING REQUIREMENTS OF SECTION 2406 - CBC 708A.2.1 AH HS H1 G T.O. PLATE UPPER ROOF 14' - 6" T.O. WALL AT UTILITY YAR & BOH 12'- 6" 71 T.O. PLATE LO BY BAR 0 12'- 0" ie LEVEL 01 0" T.O. PLATE UPPER ROOF 14'- 6" T.O. WALL AT UTILITY YARD & BOH 12'- 6" T.O. PLATE LOBBY BAR 12' 0" T.O. PLATE LOWER ROOF 10' - 0" LEVEL 01 j1 0" MC Cc SS H2 Seal ! Signature 0 Date Description 2019_10-29 PERMIT SET A 2019 12-13 CD - PERMIT 2ND CYCLE NOT FOR CONSTRUCTION Project Name MONTAGE LA QUINTA - MAIN HOTEL &SPA Project Number 55.7598.000_1-11 Description EXTERIOR ELEVATIONS Scale As indicated H1 A03olOO © 2020 Gensler 3 EXHIBIT 2 -Montage Hotel Main Building -South (rear) and West (side) Elevations SDC Comment: The Montage Hotel Building is very close to the SDP massing and roof expression. The roof over the bar was raised, but stayed below the main roof. Hence the hierarchy of roof plans was kept the same as shown in the SDP phase. The development of massing and roof articulation are well within a typical range as the design gets refined from a conceptual level to a construction documents. 1 2 3 I 13 14 15 I T.O. PLATE UPPER ROOF T.O. WALL AT UTILITY YARD & BOH 12' - 6" IT. PLATE LOBBY BAR 12' - 0" T.O. PLATE LOWER ROOF 10, 0" EXTERIOR ELEVATION - SOUTH - GOLF CART STORAGE 1 SCALE: 1/8" = 1'-0" 4 5 6 6.3 7 8 8.5 9 10 10. 10. 11 11. 12 13 14 i / \ \ x k' ;\ < / \ f i NX, �/��J ".. V� /`I' \ / \ -, 2 EXTERIOR ELEVATION SOUTH SCALE. 118" = 1'-0" A B C D E F G G.5 H J K K.7 L M N I I I I I I I I I I I I I I 3 EXTERIOR ELEVATION - WEST SCALE. 118" = 1'-0" LEVEL 01 0" T.O. PLATE UPPER ROOF 14'- 6" Y T.O. WALL AT UTILITY YARD & BOH Ai-, 12' - 6" T.O. PLATE LOBBY BAR 12' - 0" T.O. PLATE LOWER ROOF 10' - 0" T.O. PLATE POOL BAR 9' - 0" LEVEL 01 0" � SHEET NOTES LEGEND KEY PLAN 12 CUSTOM BRAKEFORM 16GA. STEEL FASCIA WI CUSTOM COLOR 2-COAT PVDF COATING SHOP APPLIED „ A 14 STRUCTURAL STEEL PIPE COLUMN WI CUSTOM COLOR 2-COAT PVDF COATING. SSD Ivl 22 ALUM. FRAMED GLASS SLIDING DOOR STUCCO FINISH -1 23 ALUM. FRAMED WINDOW SYSTEM CC 25 CUSTOM ALUM. GUTTER WI CUSTOM COLOR 2-COAT PVDF COATING SHOP APPLIED BUILDING OUTLINE 39 GATE. SEE DOOR SCHEDULE. SDP 2016 STONE FINISH SS 40 OUTLINE OF TRELLIS STRUCTURE IN FOREGROUND. HIDDEN FOR CLARITY 41 CUSTOM CONCEALED GUTTER WI MTL. FASCIA P 4 H 2 55 WOOD FRAMED CEMENT PLASTER MECHANICAL SCREEN 125 DOWNSPOUT FACIA FINISH 199 FLUE, CHIMNEY, AND INTAKE. SEE INTERIOR DETAILS FOR FIREPLACE SPECS P 5 CH GLAZING TYPE 1 u 0 PUBLIC AREAS, LOBBY BAR, RETAIL, RESTAURANT AH A� R2 2M000000 GLAZING TYPE 2 T PUBLIC AREAS, LOBBY BAR, RETAIL, RESTAURANT I --I S 0Q%o0 O o A 2�3 SAFETY GLAZING: H 1 PROVIDE SAFETY GLAZING (TEMPERED) ON ALL GLASS LITES WITH BOTTOM EDGE LESS THAN 18" ABOVE FINISH FLOOR, TYPICAL. G R PROVIDE SAFETY GLAZING (TEMPERED) ON LITES WITHIN 24" OF ADJACENT VERTICAL EDGES OF A DOOR, WHERE BOTTOM EDGE OF LITE IS LESS THAN 60" ABOVE WALKING SURFACE. ALL EXTERIOR WINDOW AND GLAZED DOOR ASSEMBLIES SHALL BE CONSTRUCTED OF MULTIPLANE GLAZING WITH A MIN. OF ONE PANE MEETING THE SAFETY GLAZING REQUIREMENTS OF SECTION 2406 - CBC 708A.2.1 SILVERROCK DEVELOPMENT COMPANY, LLC 52-000 SILVERROCK WAY, LA QUINTA, CA 92253 Gensler 225 Broadway Tel 619.557.2500 Suite 100 Fax 619.557.2520 San Diego, CA 92101 United States Seal ! Signature 0 Date Description 2019_10-29 PERMIT SET A 2019 12-13 CD - PERMIT 2ND CYCLE NOT FOR CONSTRUCTION Project Name MONTAGE LA QUINTA - MAIN HOTEL & SPA Project Number 55.7598.000_1-11 Description Scale As indicated H1 A01101 © 2020 Gensler EXHIBIT 3-Montage I Guest Unit Elevations 5 4 3 2 1 SDC Comment: The Montage Guestrooms design d veloped to a simpler, mor elegant roof form which i more in keeping with th scale and simplicity of th adjacent hotel, spa and pool buildings. The building mass was r fined to be more articulate with a stepped facade on the patio side of the villas. n GR3- ELEVATION - PAGE UP �+ SCALE: 114" = 1'-0" I x x X X 0 01. X:;;: L C B.2 B A.2 A 0 m B.O. UPPER ROOF 10' - 2" — B.O. LOWER ROOF 9'�2" T. O. WALL Bi - 6" n GR3 - ELEVATION - PAGE RIGHT SCALE.: �+ 3 114" = 1'-0" 1 2 3 4 5 6 o� 0 i n GR3- ELEVATION - PAGE DOWN �+ SCALE: 114" = 1'-0" r i i I \ / A A.2 TB6.2 C .. ... ........ ....... \ I \ B.O. UPPER ROOF 10' - 2" B.O. LOWER ROOF 9' - 2" T.O. WALL OIL 8' - 6" LEVEL 01 OIL 0' - 0" LEVEL 0' - 0" B.O. UPPER ROOF B.O. LOWER ROOF T.O. WALL OIL 8' - 6" LEVEL 01 0' - 0" SHEET NOTES �7 SDP 2016 BUILDING OUTLINE 0 CURRENT BUILDING OUTLINE GENERAL NOTES 1 ELEVATION LEGEND BUILDING OUTLINE SDP 2016 X STOREFRONT TAG, REFER TO SHEET GR A10.400 CP-1: CEMENT PLASTER - 3-COAT CEMENT PLASTER SYSTEM Will LIGHT SAND FINISH. SOLID DOORS TO BE PAINTED TO MATCH ADJACENT PLASTER FINISH, TYP. U.N.O. MFR: PPG COLOR: 18-01 CRUMB COOKIE CP-2: CEMENT PLASTER - 3-COAT CEMENT PLASTER SYSTEM Will LIGHT SAND FINISH. SOLID DOORS TO BE PAINTED TO MATCH ADJACENT PLASTER FINISH, TYP. U.N.O. MFR: PRATT & LAMBERT PAINTS COLOR: 29-20 (OLD# 2242) GETTYSBURG ST-1: STONE VENEER OVER SCRATCH AND BROWN COAT. MFR: EMSER TILE COLOR: PEWTER LIMESTONE TEXTURE: 2 X 12 SPLIT FACE CONTACT: DANIELLE VOMBAU R (951) 642-3171 MP-1: METAL PANEL - CUSTOM BRAKEFORM HVY. GA. ALUM. PANEL CLADDING Will SHOP APPLIED HIGH PERFORMANCE 2- COAT PVDF COATING. MFR: VALSPAR FLUROPON COATING COLOR: KENDALL CHARCOAL MP-2: METAL PANEL - CUSTOM BRAKEFORM HVY. GA. ALUM. PANEL FASCIA WI SHOP APPLIED HIGH PERFORMANCE 2- COAT PVDF COATING. MFR: VALSPAR FLUROPON COATING COLOR: MATCH PPG 18-01 CRUMB COOKIE GLAZING IGU 114" SOLARBAN 70XL OPTIGREY, 112" BLACK SPACER, 114" CLEAR Z O MULLION FINISH TO MATCH MP-1, TYPICAL ALL LOCATIONS A. MULTISLIDEIBYPASS DOORS: ARCADIA ULT5920 SERIES OR EQ B. STOREFRONT: ARCADIA AFG451T OR EQ C. STOREFRONT DOORS: ARCADIA WS512HD OR EQ SAFETY GLAZING: PROVIDE SAFETY GLAZING (TEMPERED) ON ALL GLASS LITES, TYPICAL. ALL EXTERIOR WINDOW AND GLAZED DOOR ASSEMBLIES SHALL BE CONSTRUCTED OF MULTI PLANE GLAZING WITH BOTH PANES MEETING THE SAFETY GLAZING REQUIREMENTS OF SECTION 2406 - CBC 708A.2.1 KEY PLAN AH H S' H1r GR MC CC SS H2 CH R2 SILVERROCK DEVELOPMENT COMPANY, LLC 52-000 SILVERROCK WAY, LA QUINTA, CA 92253 Gensle 225 Broadway Suite 100 San Diego, CA 92101 United States r Tel 619.557.2500 Fax 619.557.2520 a Date Description Seal ! Signature NOT FOR CONSTRUCTION Project Name MONTAGE GUESTROOMS Project Number 55.7598.221 Description EXTERIOR ELEVATIONS Scale 114" = 1'-0" n GR3 - ELEVATION - PAGE LEFT �+ SCALE: 114" = 1'-0" GR3 A01101 © 2019 Gensler 5 EXHIBIT 4 - Montage Hotel Swimming Pool Geometry Modification SDC Comment: The design team re-evaluated the rectangular geometry of the swimming pool in the context of the local setting. The conclusion was that relaxing the formal design and moving toward an organic form was f , appropriate given the close proximity to the mountains. This approach is similar in philosophy to the design of the fr swimming pool at the Montage Los Cabos. While the layout of the pool has evolved, the programming is still the same in that we are providing a large pool o area for the adults, a smaller pool area for children, a pool bar, spas, cabanas, and other luxury amenities. Was a- M SILVERROCK DEVELOPMENT COMPANY, LLC 79-179 AHMANSON LANE, LAQUINTA, CA 92253 Gensler 225 Bsnedvey Tel 61955.M Suw 1600 F. 619567.=1 San Dip., CA 92101 Unim S M. burton Landscape Architecture Studio 307 3 Cedros Sol— Beech Ca 92075 9S675c 7;0 Y .1e'9W My — burro.-stud1. com Data D..Mp6.e OS16201SOP $Ilbmi6.No 1 09.196.: SOP 6Bbaskia: 2 I S.d781prs.bsre prxlrrer,� a 0 w.0 is. 9n9 f Proisid N.m. SILVERROCK RESORT & RESIDENCES LP pd Numb.r 55.7598.000 Illustrative Overall Site Plan 0 73 19E NO L-0.2 02015 Cn.W 15 FIRE CODE SILVERROCK _- -� •` �!� ':ate �.m.,_ DEVELOPMENT COMPANY, LLC + 79-179 RHAIRNSJN LANE LA OUI:l TA CA 97253 . FNEESTANDINIOMC III SIR•_! L•�7,'51=.�`JVVERLL rr° _ ,• PER RS ' II `eY j IA:(YNI ]: PSI F:.`i tiS:F.RTRL M c � E S J 1 'eyy- 4 STR_•LTUA 'FD LETTEt_322u1: 1rw._ti__ V, �a V (I Gensler 2253 TNrrry TI, S:J SJ7 T•:D ► ^�LoCc /��{{ , \,` SUAz .a] Fae c.+ST 2523 `� ~'7i'4 .I1 11NCIATOR Dr,. \ x ix SA, D,g-21D1 , GOLF COURSE ` ` �nF mPwvyr+F•n UnAM SY.�- IN N.I.C. _ �F� SLY .n• ARF,PVP Pam i 1 ��" �. "�, / ¢ '4' - SST, � 7 � i• I.iiilj -- 01 1j csrF'J'nou IS arr �a x�Z_-_ r��'!-'0T 1'I •. . L.iFi'1 r' •� u" 1. 0 AV.,: L — �• p i� Ulil:�� _ W Valk If 7� �}+; - z', ++-f `t7:c +C" - � , 1 -- - TI= : . "" ____-._' �"" - . is -• _ - _.- -.�... rigs .r - l y•r \'9 lu FP"yARATI?f LTS3M4':I�'1 f1�,, ` \, --- - LFJII.oib,uRF'C•Alrca ^y.• ,f � -- 'a ! ' DNr D..rHPN.n ! 1 " ••1" ._ L131 CD PERV.IT±RDCTCIE 1 -' � � ..1 , 9 +r ". _- r _ -...�..e.... - � 3 •may." . - 1 1y e.w-.mow;• IFREEST Npli'i F. 1. - [•\ _ -,� � - :C.w••' � a=U•:E'A':iHi ` �- ` �♦ AennsM.•N: PSN9��ee.ees6eY dins P,nr GOLF COURSE N.I.C. LEGEND i �ri'n�E%Yi'LgE - Nw'•: ACGESSr D:3v.S . ' - 9R-w.YgaiP j._rIpAL_-_:char A^w5=_IIN Fs \ \ 1 PF•'SEDam'J,TTUTE-�' HOSE PULL 1 NEn-=°5=R'yC ryN.1 ELDSJEiENL DI RV0 A'iC!LUas' ELDSS ?ERR =0; • \\ .... 12A'.W7J`-C!!'JFcTE VI) E,REHYD— � `\�----- /� 1 = 6:C!.,11PF•31i:ia'1: PHN (EI FIRE HYD:A'rr •+fG 4OF 'Nf�L A'O:..VTE RISE G-PA:iAS T CJV\I 1 � . A'j .. iYXGAB>9EIINYk � rNC�9dC s.Yr SyIHw.. .LTE 1 1 ITfi�A..!iRFyE Au •� sreo T=EC. _ CN I317G�;TTrE710EDA- F VvE rLt FIRE 1=P- IiJ_: AL �RC11FECTE�-F-,F-✓JIFEp ` iE pii1fIYFRETt>:APaE ��pE:id (N INALLLCAR%ETIFF�:"t"C:I_: NOT FOR KEY PLAN - _ CONSTRUCTION of H1 & HS FIRE ACCESS - MC CC Prq ,N.me MONTAGE GUESTROOM NOTES SHEET NOTES PA - SS SILVERROCK — SITE •b' iI CLY'_ETE"LRA':-NSSR_ T-IG.:'I^:S=Ji===r'J.�\: 3IS'El'_=I:E E!TA':GU'SiING PA5 P,.PINum CCVV:V=O:A.EC.V'SI'.ER=JA�',A:3LC]';II C:CG°E?. CJC)531_?nJ:l �'J;rF:i SITE -.'; INS' _U1%3AJ:G\'iTICS'a�:_'S YrT ::2C3: 5-:.V'.? LJ r1 — 133:EGATEIR4.AaE3_=Or12i:JJ W I"--'f33:a-3TCPf S°aN!= �-'SL-!:S N:J J4333x�Jt TITS O=f.JrC•.AT ?33Y.➢•:=•JGiR:�S::L-R.S ANO flL 55.7598.004 VCA3L4EJ iC 43C=SIN-) CSTEasur::G:P ANJ(=idC 2:dA GG LI!AIL A'D'NIL'_ �HA°?92ECAVO=SrHER30SHA'_2E S'J3VITE3 TG2PzRVJ'_I=SA=Ett=OR CH _C 1IN'ITH A'?LIED AR I�\C=, E F.EM.EW N:DAw-J:fVPR:C' T.^, P:_ 13E _ l.' D 60. fi LLL'SiERXICC\3STSOF2'JILF1::3.:NI.]]J'ffITHIS:i::cFA3u1NA'JF.EJTOF^v I TSTI\p:aTCal':.Ll'ESF::`_FP:..TnENiC�: TR-TSRVORLARN=E31=-'AILEE AH LA;� LDl UGVTHEADOa•_551 A=_Ess SnE D=T:IE5E+_';TUF.E PER Ll=G ITIa SITE PLAN -FIRE ACCESS H1.HS 9L .� CLLIi'ERX1C,3.iSTSCFEL"LC'.4 M!-)';:ITH 15Di:CSF ' C'JILD:NO RJJF£S=NUNE:2SSH0.lL]EVa:LE h':J!i'.'3_FR;AI:FSTcEETW PA 10A CLL'STER.? _^JiAaITS CF 6L'IlC'N'GS Y}I'?VfITH 2l DSS SF FJ.O FSJVP.•,_ THE P,R_?ERTI PER FHPi — I,,.'1 ? D3 =UFO E•:1 <C i CLUSTER p.?C:\'S 5TS OF 3UIlDli 'Yi]2. Y�FES, ]SIS' A F=3ArCSS RC•1C::Al: iV3 U. RED CUP.?S SNAIL=E PF.: OEO YATN F:P: POLICY CLL':TER•>CC':isSTS =F3UI Y3:12:•?2W:iH:?]::SSF=1R=R=CESis �3HfiLL^_EC�:STF.:CTJT�.'THSTA\U i=-D)'9S PF+FHPS P,',ll_! HS _KTE7,•.C91WTSOF'cJILD'.CSY123l NITHI2D:i::F L AUINOALS='AR AICFCS:_31f TC SEF':RTI\'EM:_.:ASc riL • y' FIR=A'..:CS:RCS MR,EECAFAPLECF_UPF1-MR, STHEIV.F"_-_OLC GFRTLERST H1 no .� A_ L CLUSTERS WTH THE E'•CEPT"I OF EAANS A3 FIVE F15E SE i T,C' G TA 75 I5 DlJLESANDWILLNOTUGCED,,SC=Ga JE ALLFEATURE C=THE FE=hCCESS ti� ASIndcded It IT AND FEC'JIFE I:i FIRE RATED'A ALLS CR HI C:EFHIr:SS THE RISE R, SI':.LUDING MgVZ R _`1:1 IDEAS E':D DEA,SNPALL EE IN--3'+'.k. GR -A TIV'NST;:.^_E FETNEEN CL'_STER<A A!D43 IS'+' FPCM THEM HID S C' FFSV ..11H C-05-'. KID A°PEND• c D C OTHER AFPR.V-0 9O CVER`IANO THOSE EY.TE—NLLS HAVE I H Z FIRE FT AN D THEY: I ND,:IS A== 0 F .SSTHH�22'w'IIALLeJRFA:EPEFTASLET:5_ TFIER3J?E(1A\SS Ez2ASPEF. _sS UTM KIFla=OE°ARE'::'?L:A'`ESS:."HAS FCC.f::DRV: $H<1= ^, 10'RTE]': C 3 TFF_FPONTA_ESSSOEGFTHER:AL:\3P:'Ih':DFDCAFPLIA`._E35HILM1'Jr?E �/� A00.503 A' r�lµ(Ii(.�.9[.(ltiiLSKnLafv Y7�IY �?;^TTrAx= 'F fir. rlrEEdl FfxTC1 LESS THAN e:'FF3G THE D'JILDIRC k:D'NITHIN 5? C- A•: APP=^P^A^. 1NA A'D 'O /•�,ibis%i11IL!E�'E3371771715EEy!]'1=r: DNGF�I[]p CG[�4.C!•AK LR�TDY N_aE TFI,v�]FnCll av A'FF^rD NYDRAYT• 34 7 Plant Legend Canopy Trees Symbol Botanical name EXHIBIT 5 Parkinsonia x 'Desert Museum' ++ Prosopis glandulosa Ulmus parvifolia 'True Green' Accent Trees Symbol Botanical name Chilopsis linearis X Chitalpa tashkintensis Citrus species Lysiloma watsonii Ebenopsis ebano Olneya tesota Sophora secundiflora Thevetia nerifolia Vitex agnus-castus Palms Symbol Botanical name Turf Symbol n Brahea armata Phoenix dactyl ifera Washingtonia filifera Common Name Desert Museum Palo Verde Texas Honey Mesquite Chinese Elm Common Name Desert Willow Chitalpa Citrus Desert Fern Texas Ebony Desert Ironwood Texas Mountain Laure Yellow Oleander Chaste Tree Common Name Mexican Blue Fan Palm Date Palm California Fan Palm Vertical Accents Minimum Size Symbol Botanical name 36" Box Minimum Size 15 Gal Minimum Size Varies 6-20' BTH Botanical name Common Name Size Bermuda sod Common Name Enhanced Desert Landscape Plant material to supplement "Native / Naturalized Desert Zone" Minimum Size Symbol Botanical name Common Name Size Cereus hildmannianus ++ Peru Apple Cactus 36" Box Dasylirion wheeled ++ Desert Spoon Dodonaea viscosa 'Purpuraea' Purple Hop Bush Fouquieria splendens ++ Ocotillo Hesperoyucca whipplei ++ Foothill Yucca Thevetia nerifolia (peruviana) Yellow Oleander Yucca rostrata ++ Beaked Yucca Native / Naturalized Desert Zone Symbol Botanical name Common Name Size h nn . f,I'- Agave americana ++ Century Plant 5 Gal y Aloe striata ++ Coral Aloe 1 Gal Baccharis pilularis Dwarf Coyote Brush 1 Gal Baileya multiradiata Desert Marigold 1 Gal Caesalpinia pulcherrima Red Bird of Paradise 5 Gal Calliandra californica Baja Fairy Duster 1 Gal Dalea frutescens 'Sierra Negra' Black Dalea 1 Gal Dalea greggii Trailing Indigo Bush 1 Gal Dyssodia acerosa Shrubby Dogwood 1 Gal Echinocactus grusonii ++ Golden Barrel Cactus 5 Gal Encelia ferinosa Brittlebush 1 Gal Ericameria laricifolia Turpentine Bush 1 Gal Ericameria nauseosa Rubber Rabbitbrush 1 Gal Festuca mairei Atlas Fescue 1 Gal Hesperoyucca whipplei ++ Foothill Yucca 1 Gal Larrea tridentata Creosote Bush 1 Gal Leucophyllum species Texas Ranger 5 Gal Muhlenbergia rigens Deer Grass 1 Gal Opuntia species ++ Prickly Pear 5 Gal Penstemon spectabilis Royal Beard Tongue 1 Gal Senna artemisiodes Feathery Cassia 1 Gal Stipa tenuissima Mexican Feather Grass 1 Gal Tecoma stans Yellow Bells 5 Gal ° 0 ° 0 0 ° 0. 0 0� Asparagus densiflorus 'Sprengeri' 0 0 0 0 0 0 0 0 0 0 Sprenger Asparagus 1 Gal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 00000000001 Bougainvillea spp. Red Bougainvillea 5 Gal Bulbine frutescens ++ No Common Name 1 Gal Carissa macrocarpa 'Tuttle' Natal Plum 5 Gal Euphorbia rigida ++ Yellow Spurge 1 Gal Eremophila maculata 'Valentine' Spotted Emu Bush 1 Gal Feijoa sellowiana Pineapple Guava 5 Gal Ficus microcarpa nitida Indian Laurel Fig 15 Gal Justicia spicigera Mexican Honeysuckle 1 Gal Lantana species No Common Name 1 Gal Ligustrum japonicum 'Texanum' Wax -Leaf Privet 5 Gal Myrtus communis Myrtle 1 Gal Pedilanthus macrocarpus Slipper Plant 5 Gal Penstemon eatonii Firecracker Penstemon 1 Gal Portulacaria afra ++ Elephant's Food 1 Gal Prunus caroliniana Carolina Laurel Cherry 15 Gal Punica granatum Flowering Pomegranate 5 Gal Rhus lances African Sumac 15 Gal Rosmarinus off icinalis species Rosemary 1 Gal Ruellia brittoniana Mexican Petunia 1 Gal Salvia greggii Autumn Sage 1 Gal Santolina chamaecyparissus Lavender Cotton 1 Gal Sophora secundiflora Texas Mountain Laurel 1 Gal Tecoma capensis* Cape Honeysuckle 5 Gal Trachelospermum jasminoides Star Jasmine 1 Gal Westringia fruticosa Coast Rosemary 1 Gal Xylosma congestum Shiny Xylosma 5 Gal Vines Symbol Botanical name Common Name Size Bougainvillea spp. Red Bougainvillea 5 Gal Hardenbergia violacea False Sarsaparilla 5 Gal Macfadyena unguis-cati *** Cat's Claw 5 Gal Pyrostegia venusta Flame Vine 5 Gal Rosa banksiae Lady Banks' Rose 5 Gal SILVERROCK DEVELOPMENT COMPANY, LLC 79-179 AHMANSON LANE, LA QUINTA, CA 92253 Gensle r 225 Broadway Tel 619.557.2500 Suite 1600 Fax 619.557.2520 San Diego, CA 92101 United States u r t o n Landscape Architecture Studio 307 S Cedros Solana Beach Ca 92075 858 794 7204 T 858 794 7207 F www.burtan-studio.com Date Description 05-16-2016 SDP Submittal No.1 09-19-2016 SDP Submittal No. 2 n U) �--+ (U C 4_0 CQ -4--0 0. O (1) U (1) C: > O O +-0 U) Seal ! Signature QyGPQ��,RCHirr --- sr9T�0 n � Y Z z O� s wm. S. Ulm No. 2135 5/17/2016 O date eta/aar'�� 1 n�a� Project Name SILVERROCK RESORT & RESIDENCES Project Number 55.7598.000 Description Landscape Planting Notes & Legend Scale L=Oml 02015 Gensler 8 Trees EXHIBIT 6 Shrubs, Perennials, & Annuals Cactus & Succulents Symbol Botanical Name Common Name Size Symbol Botanical Name Common Name Size Spacing Symbol Botanical Name Common Name Size Spacing + Acacia stenopylla Shoestring Acacia Acacia willardiana Palo Blanco • Dalbergia sissoo Indian Rosewood Olea europaea Olive (Field Grown) • Parkinsonia x'Desert Museum' ++ Desert Museum Palo Verde • Parkinsonia praecox ++ Palo Brea Prosopis glandulosa Texas Honey Mesquite I+ Existing Tree - Palms & Cycads Symbol Botanical Name Common Name 24" box 24" box 15 gal 14' x 14' (as shown) 16' x 16' (as noted) 36" box 36" box 36" box Existing to Remain Size 0 Brahea armata Mexican Blue Fan Palm 6' BTH JkA Cycas revoluta Sago Palm 20 gal Phoenix dactylifera Date Palm 24' BTH • Washingtonia fiIifera 1 California Fan Palm 1 8' BTH (as shown) Washingtonia robusta Mexican Fan Palm 12' BTH (as noted) 16' BTH (as noted) n ry • Washingtonia robusta Mexican Fan Palm Existing to Remain Columns & Large Accents Symbol Botanical Name Common Name Size Cereus peruvianus ++ Night Blooming Cereus Bare root Y V (3 trunks min.) (4'-5' tall min.) • X Chitalpa tashkentensis Chitalpa 24" box • Citrus sinensis 'Valencia' Valencia Orange 36" box Dasylirion wheeled ++ Desert Spoon 15 gal Fouquieria splendens ++ Ocotillo 15 gal (3 trunks min.) A Punica granatum Pomegranate 36" box Sophora secundiflora Texas Mountain Laurel 24" box O r Lysiloma watsonii Feather Bush 15 gal Yucca recurvifolia ++ Soft Leaf Yucca 15 gal Yucca rostrata ++ Beaked Yucca 15 ggal (4'-5' tall, min.) Vines & Espaliers Symbol Botanical name Common Name Size OBougainvillea 'San Diego Red' - staked OBougainvillea 'San Diego Red' - espalier OFicus pumila O4 Gelsemium sempervirens OMacfadyena unguis-cati *** ORosa banksiae San Diego Red Bougainvillea 5 gal San Diego Red Bougainvillea 5 gal Creeping Fig 5 gal Carolina Jessamine 5 gal Cat's Claw 5 gal Lady Banks' Rose 5 gal BT Baccharis 'Starn' No Common Name 5 gal 48" o.c. Bo Bougainvillea 'La Jolla' La Jolla Bougainvillea 5 gal 36" O.C. Bm Buddleja marrubiifolia Woolly Butterfly Bush 5 gal 54" o.c. Cp Caesalpinia pulcherrima Red Bird of Paradise 1 gal 30" o.c. CI Callistemon citrinus 'Little John' Dwarf Bottlebrush 5 gal 42" o.c. CT Carissa macrocarpa 'Tuttle' Natal Plum 1 gal 30" O.C. Df Dalea frutescens 'Sierra Negra' Black Dalea 5 gal 48" o.c. Dv Dodonaea viscosa Hopseed Bush 15 gal 72" o.c. Eb Ebenopsis ebano Texas Ebony 24" box 108" O.C. Ef Encelia farinosa Brittlebush 1 gal 60" oc. Eg Eremophila glabra 'Mingenew Gold' Gold Emu Bush 1 gal 48" o.c. S Eremophila maculata 'Valentine' Spotted Emu Bush 5 gal 54" o.c. S Ericameria laricifolia Turpentine Bush 1 gal 36" O.C. Js Justicia spicigera Mexican Honeysuckle 1 gal 36" O.C. Lt Larrea tridentata Creosote Bush 1 gal 84" o.c. Lc Leucophyllum candidum 'Thunder Cloud' Thunder Cloud Texas Sage 5 gal 30" o.c. G Leucophyllum frutescens 'Green Cloud' Texas Ranger 5 gal 60" O.C. Lx Leucophyllum x'Convent' Convent Texas Ranger 5 gal 60" O.C. Mc Myrtus communis Myrtle 5 gal 36" o.c. S Myrtus communis Myrtle 15 gal 36" o.c. Rp Ruellia peninsularis Desert Ruellia 1 gal 36" O.C. St Sansevieria trifasciata Mother-In-Law's Tongue 5 gal 24" O.C. Sa Senna artemisioides Feathery Cassia 5 gal 60" o.c. S Senna nemophila Desert Cassia 5 gal 60" o.c. , S Simmondsia chinensis 'Vista' Jojoba 5 gal 42" O.C. S Tecoma stans Yellow Bells 5 gal 72" O.C. S Thevetia nerifolia Yellow Oleander 15 gal 60" o.c. Ornamental Grasses Symbol Botanical Name Common Name Size Spacing S Muhlenbergia capillaris 'White Cloud' White Awn Muhly 1 gal 42" O.C. Md Muhlenbergia dubia Pine Muhly 1 gal 36" o.c.- Groundcovers Symbol Botanical Name Common Name Size Spacing S Acacia redolens'Low Boy' Prostrate Acacia 5 gal 84" O.C. m Chrysactinia mexicana Damianita 1 gal 24" o.c. DS Dalea capitata 'Sierra Gold' Sierra Gold Dalea 1 gal 36" o.c. GD Dalea greggii Trailing Indigo Bush 1 gal 36" o.c. G Lantana montevidensis Trailing Lantana 1 gal 42" o.c. LD Lantana x'Dallas Red' Dallas Red Lantana 1 gal 36" O.C. LN Lantana x'New Gold' New Gold Lantana 1 gal 36" o.c. Ro Rosmarinus officinalis 'Huntington Carpet' Prostrate Rosemary 1 gal 42" o.c. S Sphagneticola trilobata (Wedelia) Creeping Daisy 4" pot 18" o.c. Am Agave americana ++ Century Plant 15 gal 72" o.c. Ad Agave desmettiana 'Variegata' ++ Variegated Smooth Agave 5 gal 36" O.C. Ah Agave havardiana ++ Havard's Century Plant 5 gal 42" o.c. Q Agave lophantha 'Quadricolor' ++ Quadricolor Century Plant 5 gal 24" o.c. Ao Agave ovatifol is ++ Whale's Tongue Agave 5 gal 24" o.c. V Agave victoria-reginae ++ Queen Victoria Agave 5 gal 24" O.C. Av Agave vilmoriniana ++ Octopus Agave 5 gal 36" o.c. Af Aloe ferox ++ Cape Aloe 15 gal 48" o.c. As Aloe striata ++ Coral Aloe 1 gal 30" O.C. A Aloe vera ++ Medicinal Aloe 1 gal 24" O.C. C Cereus peruvianus ++ Night Blooming Cereus 3' ht. Per Plan Er Euphorbia rigida ++ Narrow -leaved Glaucous Spurge 1 gal 36" o.c. S Furcraea macdougalii ++ Macdougall's Hemp 15 gal 72" O.C. a Hesperaloe funifera Giant Hesperaloe 15 gal 60" O.C. He Hesperaloe parvifol is Red Yucca 3 gal 48" o.c. S Hesperaloe parvifolia'Sandia Glow' Sandia Glow Red Yucca 3 gal 30" o.c. H Hesperaloe parvifolia 'PERPA' Brakelights Brakelights Yucca 3 gal 24" o.c. 0 Opuntia santa-rita 'Tubac' Purple Prickly Pear 1 gal 18" O.C. Pa Pachycereus marginatus ++ Mexican Fence Post Cactus 4' ht. min. Per Plan P Pachycereus pringlei ++ Elephant Cactus 4' ht. min. Per Plan S Pedilanthus bracteatus Slipper Plant 5 gal 42" O.C. a Portulacaria afra 'Prostrate' ++ Dwarf Elephant Food 1 gal 36" o.c. Turf Symbol Botanical Name Common Name Type Tifgreen 328 Hybrid Bermuda Root Barrier Symbol Description Note Hybrid Bermuda sod -- Root Barrier Refer to: Landscape Specifications Notes 1. The contractor shall verify all plant material quantities prior to plant installation. Plant material quantities are listed for the convenience of the contractor. Actual number of plant symbols shall have priority over quantities designated in the Legend. 2. All plant material designated with (++) shall be planted with cactus and succulent back fill mix (see planting specifications). 3. All plant material designated with (***) shall be planted with acid loving plant back fill mix (see planting specifications). 4. All individual shrubs @ slope conditions are to be underplanted with ground cover to match adjacent plant symbol. 5. All planting areas to be mulched with 2" depth Palm Desert Gold decomposed granite. Landscape contractor shall contact Southwest Boulder for decomposed granite. Contact Brittany Marcik, 760.685.5224. 6. Install root control barrier when tree rootballs are five feet or closer to curb, pavement, drain structure, or wall. Install only on the side of the rootball adjacent to hardscape elements at a minimum 10-foot length, centered on the tree trunk. Refer to Landscape Specifications. 0 =Plant matches SDP Conceptual Plant List * =From same genus as plant listed in SDP Conceptual Plan List, but different species or cultivar SILVERROCK DEVELOPMENT COMPANY, LLC 79-179 AHMANSON LANE, LA QUINTA, CA 92253 Gensle r 225 Broadway Tel 619.557.2500 Suite 1600 Fax 619.557.2520 San Diego, CA 92101 United States u r t o n Landscape Architecture Studio 307 S Cedros Solana Beach Ca 92075 858 794 7204 T 858 794 7207 F www.burton-studio.com 0 Date Description 2019_10-29 PERMIT SET A 2019_12-13 CD- PERMIT 2ND CYCLE 4) 0) 4� J a--J C: (D O Q U 0 0 C� J Seal ! Signature �� ARG4iITECT . ST 01, � n Y w Z O v Patrick L. Baldwin _z s No.5208 i 13 Dec 19 ti h�0h date Y� , a�aate . 30 Project Name MONTAGE LA QUINTA Project Number 55.7598.000 Description MONTAGE LANDSCAPE PLANTING LEGEND Scale No Scale P2=LP0m01 2015 Gensler 9 EXHIBIT 7 Plant Legend Trees nbol Botanical Name Common Name Size Chilopsis linearis Desert Willow 36" box • x Chitalpa tashkentensis Chitalpa 36" box • Dalbergia sissoo Indian Rosewood 36" box • Parkinsonia praecox ++ Palo Brea 36" box 0 Parkinsonia x 'Desert Museum' ++ Desert Museum Palo Verde 36" box (3 Tipuana tipu Tipu Tree 36" box Palms & Cycads Shrubs, Perennials, & Annuals Turf Symbol Botanical Name Common Name Size Spacing Symbol Botanical Name Common Name Type Ba Baccharis x 'Starn' Thompson No Common Name 1 gal 54" o.c. SN Dalea frutescens 'Sierra Negra' Black Dalea 1 gal 54" o.c. EF Encelia farinosa Brittlebush 1 gal 60" o.c. G Ericameria laricifolia Turpentine Bush 1 gal 36" O.C. Lt Larrea tridentata Creosote Bush 5 gal 96" o.c. Le Leucophyllum frutescens 'Green Cloud' Green Cloud Texas Ranger 15 gal 60" O.C. Mc Muhlenbergia capillaris 'Regal Mist' Pink Muhly 5 gal 36" o.c. Mu Muhlenbergia dubia Pine Muhly 5 gal 36" o.c. S Rosmarinus officinalis Rosemary 5 gal 36" O.C. SA Senna artemisioides Feathery Cassia 5 gal 54" o.c. Tp Thevetia nerifolia Yellow Oleander 15 gal 60" O.C. ibol Botanical Name Common Name Size Groundcover • Washingtonia filifera California Fan Palm 20' BTH Symbol Botanical Name Common Name Size Spacing olumns & Large Accents bol Botanical Name w • i S 0 Common Name Yucca rostrata ++ Beaked Yucca Ficus m. nitida Indian Laurel Fig Ligustrum japonicum 'Texanum' Wax -leaf Privet Size 20 gal 15 gal. (Columnar) 15 gal. (Columnar) Ds Dalea capitata 'Sierra Gold' Sierra Gold Dalea 1 gal 36" o.c. Dg Dalea greggii Trailing Indigo Bush 1 gal 48" O.C. LN Lantana x'New Gold' No Common Name 1 gal 36" o.c. Cactus & Succulents Symbol Botanical Name Common Name Size Spacing Am Agave americana ++ Century Plant 15 gal 72" O.C. Av Agave vilmoriana ++ Octopus Agave 5 gal 48" o.c. AI Aloe vera ++ Medicinal Aloe 5 gal 30" o.c. �$ Ce Cereus peruvianus ++ Night Blooming Cereus 12 gal 42" O.C. (2 head min.) Hp Hesperaloe parviflora Red Yucca 5 gal 48" o.c. H Hesperaloe parviflora 'Perpa' Brakelights Brakelights Red Yucca 5 gal 24" O.C. Y Hesperoyucca whipplei ++ Foothill Yucca 1 gal 42" O.C. Pe Pedilanthus macrocarpus Lady's Slipper 5 gal 36" O.C. Tifway 419 Hybrid Bermuda Root Barrier Symbol Description Note Hybrid Bermuda sod -- Root Barrier Refer to: Landscape Specifications Notes 1. The contractor shall verify all plant material quantities prior to plant installation. Plant material quantities are listed for the convenience of the contractor. Actual number of plant symbols shall have priority over quantities designated in the Legend. 2. All plant material designated with (++) shall be planted with cactus and succulent back fill mix (see planting specifications). 3. All plant material designated with (***) shall be planted with acid loving plant back fill mix (see planting specifications). 4. All individual shrubs @ slope conditions are to be underplanted with ground cover to match adjacent plant symbol. 5.AII planting areas to be mulched with 2" depth Palm Desert Gold decomposed granite. Landscape contractor shall contact Southwest Boulder for decomposed granite. Contact Brittany Marcik, 760.685.5224. 6. Install root control barrier when tree rootballs are five feet or closer to curb, pavement, drain structure, or wall. Install only on the side of the rootball adjacent to hardscape elements at a minimum 10-foot length, centered on the tree trunk. Refer to Landscape Specifications. 0 =Plant matches SDP Conceptual Plant List * =From same genus as plant listed in SDP Conceptual Plan List, but different species or cultivar Plant Palette Refinement SDC Comment: The yellow highlighting and * notations are intended to convey the broad consistency of the plant palette as proposed with the conceptual palette proposed in SDP2016-0006. Plant selections have evolved consistent with elevation of the design. Per staff comment, all of the tree box sizes have been changed to reflect 36" minimum size. SILVERROCK DEVELOPMENT COMPANY, LLC 79-179 AHMANSON LANE, LA QUINTA, CA 92253 Gensle r 225 Broadway Tel 619.557.2500 Suite 1600 Fax 619.557.2520 San Diego, CA 92101 United States u r t o n Landscape Architecture Studio 307 S Cedros Solana Beach Ca 92075 858 794 7204 T 858 794 7207 F www.burton-studio.com 0 Date Description 19_10 04 PERMIT SET A 19_12_13 CD=PERMIT 2ND CYCLE ❑ + 0 0) J W (1)0) (1) 0 a U) a) n W CU Ca 0 0 J Seal I Signature pRCN ITECT . sTq0;tko 2 1 � n r z � v Patrick L. Baldwin z No.5208 a i 13 Dec 19 date Doti vfdare . 30 APY"` Project Name CONFERENCE CENTER AND SHARED SERVICES BLDG Project Number 55.7598.41 0 Description SHARED SERVICES LANDSCAPE PLANTING LEGEND Scale No Scale P4=LP0n01 0 2015 Gensler 10 TFF%M4 F lz� VP PW F 17 % 26,0 7� Construction Document Building Footprints Vf SDP2016-0005 Site Plan (B&W Linework) ------- M I �Iz NOTE: PL4NT7NO AREAS ARE SHOWN ON LANDOCAPE ARCHNECIVRAL PLANO. P.A. 2 500TH E:577WATFO EARMWOKK QLIAN77TY- (RAWEARTHWORK) CUT = 14, 6090 CY FILL = 59,100 CY r 5T V7, Ph-r X, & MF CA 9 r PArH % 20 A L LEGEND L Ctff/FML i.JTW PSMOSM CWTOW . WHS; N EXISTrW CONT" See CD Sheet S1 EL 109 , for reference - Note- new r PIRGI-Ewff LINE tiered pool design overlaid L TAN -L PARCEL LINE FJXW I&WTATIVE A PARCEL WP i on old pool geometry &XF MA 25 A 0fM B020-004/15/2020 --zo CHMQ-5 * u5n 'IESE KN6 W.4 wr fE wwatmex FOP L -AV-V FAR 0"UMOUM TO OR USES CF TWW A,&%r .4--- CNQCZT, rO TW NO T FDR CONSTRUCTION JON FL445 4467 W Of LV"W �V &.j5r BE AWW&P Oy TW PAEWOZ of T1&5E PLWY Oaf CAWRT TH WOOP-Ilqw NODCE-- ZE LPPROVAL Or. CITY OF LA GtrIbrFit Tiq T�tt- :17� 7 BENCHMARK: BASIS OF BEARINGS: 1� H E uu"Sar;Uffm WW1WrW TPE 0EIJRJKr, SHM HPIM AM RM W Michael Baker K-10�+'M V. 1 0' 8A.I.P. FnJH TE E05T LINE OSCTIUR ffImo. 9ECCOCEPTUAL C-4MEWVG 4MffWM)one. IR 5a a WC MUA CH. WK AS %M (N TRCAP M-aWXL CI MffMM reN0.6'.MO NM F C.L. 11(W WSGWM I N T E R N A T 1 0 N A L -11WW L"OSL= - RIMD mfiXH) Sera d F� Or iwZ, MX 07, ECTGR/07Y EWMM FwiZ.Pj]CC. Pb-e D��- -4 PU VM ZE 4 5TREFT & SM MME I C2 njM UF —SHEETS AREF 0*0 LV A%TW PPj qBqm� CULKH. CAL3FUWJL 1-: IN-. 11—W-EX315 PA 2 MCFAM) T wwmbwamerr - EEW 4 PDRTIDH THE W-�R-4 HXL7 ff 17 eF OF DATE DE93WTM a" OAK FSUARM MR" *E D5IFrT SUPW11011W ff- wm� :j0O POMBIR E=ft DAM mTk WM FU- SECTXN A— TDKHSKP 6 SaAlt FLIJ%fF _ a W BEFORE YOU OfC ELEV. = 40.110 R E V I S 1 0 N S MICHAIEL S- SUTTON RZZ 539Wsrue CITY OF LA QUINTA F1W TKU WGRIKING DA�-- 14 13 (,12 1.11.5J 11 ' 10.6 10.3' 101 9 i 8.5) 8 T, T_ Y 1 yl ' ul- r E A m AaT 9_'ii la Im 15 14 13 SILVERROCK LODGING, LLC 52-OOD SILVERROCK WAY, LA OUINTA, CA 92253 r Gensler 26 Bus.W Tel 31BSSI aOD SuY ID3 FA[ 61955] 2520 W D. G 92101 .T Un SWF 1 EXTERIOR ELEVATION - NORTH - GOLF CART STORAGE SALE 1W=1-4 7 6.3 6 5 !4; 3 2 I T - 1 ti MPI YAS _ _ _ _ VY * 1R'•Y To W.ATImL1T"6,:.g950H� I 1••r ;iP-I 1 cv, B� T• T - n C - — I; cv-I �•or -- I.J.. 1 z ?i' 1 i �rlf ,' IIA. L I GMI M..w - 0- OAF pw 2 EXTERIOR ELEVATION - NORTH (1/2) = 1629 PEWIT SET SCALE ,IB'=1'd' A 811912-131.9-PERMIT 2IA CYCLE B Z�01-31 CwPERMIT3ROCYCLE SHEET NOTES 9 RANCHAN 12 CUSTOM BPAKEDRM 11534 STEEL FASCM WI VUSTW COLOR 2CDAT PVD1 COATING SHOP APP. UED it 14 STRUCTURA_' STEEL PIPE COLUMN WICUSTOM COLOR 2C TPV3F COATING SSO 22 ALUM FRAN�Cl Acc L' qVG DOOR 23 ALUM FRAMEDWINDOW SYSTEM a CUSTWALUM GJTTERWICUSTWCOLO72COATPVDFCOATIGSM A UED 39 DATE SEE DOOR SCHEDULE 41 C'STOM CONCEALED GUTTER Al MTL FASCIA 55 WDOOFPAIl- CEMENT PLASTER MECK%MCALS.REEN I UYNER P TOTALS BLtlGID BT9MEa 1a gNMSR%11 199 FLUE CHIMNEY MO INTAKE SEE INTERIOR DETAILS FOR FIREPLACE SPECS P N M L K.7 K J) H; (G.5! G I F i E D C B A T 7 r T I _ .595" WXi - YM-+AI .J ri • N Fs f03UF-�-R..UFS - ,199)- - ��1yN _ -_ _flF2 _ . i]'WILA rv[RTLSih •— r A !Fi r i TEEEriFl AW'. LA: CRIir n� rai, L 3 EXTERIOR ELEVATION - EAST L GE D KEY PLAN - - NAMECEMENT PLASTER I — — MANUFACTURER VALSPARFLUROPON COATING {A /"� Mc Dp.I MANUFACTURER PPG Mp.l STYLErERIES FLURDPON COLOR 18-01 CRUMB COOKIE KENDALLCHAR,^.OAL c OESC RIPTIDN (CONT) 3CCAT CEMENT PLASTER DE3CRITON rONT): CUSTOM BRAKEFOR A H W L SYSTEM WI LIGHT SAND FINISH SOLID DOORS TO GA MTL CLADDING W]SHOP APPLIED HKBH (_+ S S 9E PAINTED TO MATCH ADJACENT PLASTER FINISH PERFORMANCE 2-COAT PVDF COATING TYP UNO PA 4 rY H 2 NAMECEMENT PLASTER 2 NAME METAL PANEL �p2 MANUFACTURER PRATT&LAMBERT PAINTS Mp.2 MANUFACTURER VALSPAR FLURO?ON COATING COLOR: 2S-20(OLDS 2242) GETTYYSBUR t ___ COLOR MATCH PPG I 5-01 CRUMB COOKIE R1 PJ'S nu CH DESCRIPTION (CONT):3COATCEMENTPLSTER DESCRIPTION CUSTOM BRAKEFORM HVY ;ti LL- SYSTEM W/LIGHT SAND FINISH SOLID DOORS TO GA MTL CLADDING WISHOP APPLIED HIGH BE PAINTED TO MATCH ADJACENT PLASTER FINISH PERFORMANCE 2-COAT PVDF COATING - AH _- R2 TYP UNO .PA10A NAMESTONE VENEER TILE GLAZIRG IGU - _ ST.J MANUFACTURER EMSERTILE II4•SOLARBAN]OXLOPTIGREY 112'BLACXSPACER IM'CLEAR -- COLOR: PEWTER LIMESTONE MULUONFINISHTOMATCHMPITYPICAL ALL LOCATIONS - R3 $IZE:2%12SPLIT FACE AI MULTISLIDE9YPASS DOORS ARCADIA ULT5910 SERIES OR EO HS DESCRIPTION CONT) TILE OVER SCRATCH AND ( BI STOREFRONT ARCADIA AFG45IT OR EO CI STOREFRONTDOORS ARCAOIAW55I2HDOREO'� PIA 2 BROWN COAT A VENDORCONTACT DANIELLE VOMBAUR(951) 9 WINO OW SYSTEM TAG SEE WINDOW SYSTEM ._ 642.3171 ELEVATIONS GR SAFETY OLAVNG: PROVIDE SAFETY GLAZNG ITEMPEREDI ON ALL GLASS LITES WITH BOTTOM EDGE LESS THAN I4' ABOVE FINISH FLOOR TYPIO.AL PROVIDE SAFETY 0 VING ITEMPEREDI ON LITER WITHIN 14- OF ADJACENT VERTICAL EDGES OF A DOOR WHERE BOTTOM EDGE OF LITE IS LESS THAN SO' ABOVE WALKING SURFACE ALL EXTERIOR WINDOW AND GLAZED DOOR ASSEMBLIES SHALL BE CONSTRUCTED OF MULTIPLANE GLAZING WITH A MIN OF ONE PANE MEETING THE SAFETY GLAZING REOUIREMENTS OF SEC' "ID' CBC i.sA P Prlien N.,,. MONTAGE LA QUINTA - MAIN HOTEL & SPA P,v1sN IFA.Yr 55.7598.000_H1 B.A+iY EXTERIOR ELEVATIONS AL D]ifIC3iB� H1 A03.100 2 3. 4 541 re ul' P._ H1 RI --. -- - -- - 4 6 16.3; 7 8 8.5i 9 TT T Y T y ML I Aum ,_ 2 `- t3 1� I --Kzi W: —1231 13, 14 15 SILVERROCK LODGING, LLC 52-000 SILVERROCK WAY, LA QUINTA, CA 92253 u.r T a.>r�LL Ar mov .,. R }w — 1r Vol5• E 17 =tl 15Al=i I-�!R1 IN 25: D PLAT; LD1CF°'? a4 Gensler 1e ' 2E&I q Tel 8195522500 12S Su1100 F1e 61. 5572SW LEMFi SI SMI Dow. CA, 92101 EXTERIOR ELEVATION - SOUTH - GOLF CART STORAGE SCALE IW=1'O' '10) 0.3 10.6,` 11 i11$ 12; ;13, i Axm NI Avv7l a�:rr -31 • � u to, �cRr CI - �llyye ,��J CP11 ii•r 1P..' — 10 M.-T; _ 2r 1 G PIAf_1'JkE0. A]0_� 6..I I61gMWrz _LE•1T: v� Ay —10. 2 EXTERIOR ELEVATION SOUTH SCALE tn•=1•-0• A; B CD; (E F) G G.5 H J K K.7 L Mj N TT _ T� T l I -••3 :H' —Mir _21f 41 TYP • W[ryi 'YP•2' -NP3 '�N-�'Ai.IL�1AC1CM?e� --E------ f ---------`--------�-- - - -1 •} -- ----- -- fL 1t D' To w—E17we001 7:-ti �� �• ~ �. lIZ �- { IRAIF Y}2 ES�I j ii 1 •0'� LEVEL 0 0' SHEET NOTES E 12 CUSTOM BRAKEFORM I� STEEL FASCIA WOUSTOM COLOR MOAT PNF COATING S, r'P ALIED 11 STR'JCTUPALSTEE'_ PIPE CO'_IIMN WICJST011 CO -OR 2 OAT FVDF COATING 550 22 ALUM FRAMED GLASS SIJDING DOOR M ALUM FRAMEDWINDOWSYSTEM 25 CUSTOM ALUM GUl TERWICUSTOLICO'ARaCOATNYC' TIIGSHOP ED DO CATS SEEDCORS.HEIXD_E 0 OU UNEOFTRELUSSTRU-TUREINFOREGI HD'.FNWI 41 CUSTOM CONCEAM GUTTER YN MTL FASCIA 55 WOODFRAMED CEMENT PIASTER MECHANICAL SCREEN 125 DOWNSPOUT 199 FLUE CHIMNEY AND INTAKE SEE INTERIOR DEEMLS FOR FIREPLACE SPECS I..:- 1- Id•- o .-.22� - 23 3 EXTERIOR ELEVATION - WEST SCALE IA'+1'0- KEY PLAN •- d0; _. D.e DAAOd;M- 2DI9_1DH PERI&I A 2DSS-IIXO D-PERMRa11CV0E B 200101311 CD -PERMITS MLE -- NAME:CEMENT PLASTER I MANUFACTURER VALSPAR FLURDPON COATING MC cpT MANUFACTURER PPG STYLEGERIES FLUROPON - COLOR 18.01 CRUMB COOKIE COLOR KENDALLCHAROOAL CC P,0,I N... _— OESC RIPTION (CONT) 3COAT CEMENT PLASTER DESCRIPTION (CONT) CUSTOM BRAKEFORM HVY SYSTEM WI LIGHT SAND FINISH SOLID DOORS TO GA MTL CLADDING WI SHOP APPLIED HIGH SS MONTAGE LA QUINTA- BE PAINTED TO MATCH ADJACENT PLASTER FINISH PERFORMANCE 2{AAT PVDF COATING MAIN HOTEL &SPA TYP U NO H2 WMIMNAM.. -' '---- NAME EMENT PI ASTER NAME METAL PANEL - 6P,-z MANUFACTURER PRATT SLAMBERT PAINTS MPz; MANUFACTURERVALSPARFLURO-ONCOATING 55.7598-000_H1 COLOR 29-2D(OLDA 2242) GETTYYSBUR _ _ COLOR MATCH PPG 19A1 CRUMB COOKIE CH DESCRIPTION(CONTI: 3-COAT CEMENT PLASTER DESCRIPTION CONT) CUSTOM BRAKEFORM HVY D. d.. SYSTEM W/LIGHT SAND FINISH SOLID DOORS TO GA MTL CLADDING W/SHOP APPLIED HIGH BE PAINTED TO MATCH ADJACENT PLASTER FINISH PERFORMANCE 2�COAT PVDFCOATING AH RZ EXTERIOR ELEVATIONS TYP U IN NAMESTONE VENEER TILE c'AI _ sT.l MANUFACTURER EMSER TILE 14-' LAARAV 1611 OR'GAF IT iU�S :-IRI 111;LE- 7 R3 — —�� COLOR PEWTER LIMESTONE R PEWT R MULLION FINISH TO MATCH MP -I TYPICALALLLOCATIONS [� _ HS SIZE FACE AIMULTISLIDIDBYPASSDOORS ARCAOIA ULTS920 SERIES OR EO �- _ - B.I. DESCRIPTION (CONTI: TILE OVER SCRATCH AND BROWN COAT RI STOREFRONT ARCADW AFGISIi OR EO CIDOORS ARCADAWS512 HD OR EO H1 - PA.. As indicated VENOORCONTACT DANIELLE VOMBAUR(951) . WINDOW SYSTEM TAG SEE WINDOW SYSTEM E EVATIDNG G R MAFETY DLAZIND: 1 '} '{ (� H 1 A 0 3.101 PROVIDE SAFETYGLAZINGTIEMPEREDON ALL ABOVE FINISHELOOR TYPICAL WITHILITESWITHBOTTOMEDGE41-ETHANF A EWE WHERE BOTTOMEDGE OF LITE IS LESS THAN 60'ABOVE ZINGWALKING REQUIREMENTS PROVIDESAFETY WINDOW G(TEMPERED)ION LITESWITHIN 21'OF ADJACENTVERTICAL EDGED OFN GLAZING ALL EXTERIOR WINDOW AND OWED DOOR ASSEMBLIES 51Mll BE CONSTRUCTED OF MULTIPLANE GLAZING WITH A MIN OF ONE PANE MEETING THE SAFETY GLAZING REOUIREYENTS OF SECTION 210fi CBC W V U T T 5 MB VL1i• • dl V u 2:I CP-I LY ' CP.1 7 ` ~ N j L � , `• A CP-I-I i � II• rI ,A �. Ft ier,ln� P 14 POOL BAR EAST ELEVATION SCALE °w T; U aru 13 POOL BAR SCALE 9.7' .;'Ip; 10.4! 10.5 - T�MVEP_x OR STORAGE _J rOJ III : �s> �] �-r z 12 POOL BAR SECTION NORTH 0 U T ) d3i v W II —p9r ! n•A6 S n XEA-L 'NEIaR� n I n 11yE 1aW L r �-- ePEN nRY _T 5 FOOL BAR SEC; I ION WES I n 11 :�yLE le•.la SHEET NOTES L )3 RA'V C�AIn! )3 O'EN iO3ELOV/IA3DJEl3_Y'.5'V L 12 CJSTDM3RAKEFD3115:15TEELFAS=IAWICUiiULt^,C!�:Z G.^.Ai PVJ= COATING5HOPA?PUED I td STRJCTURA'_STEEL PI°E C7 LAN WI C'JSTOM CO_CR 2COAT PJCF COATING SSD F 33 :ATErEDCCRS,HEJ- 41 C'JSLOM C311EALEO GLITTERWI VTL ='&C' 12 HSSTU3EST=EL STR'JCTUR& MEM3ER .SEED i 43 IAECHAVIC�WELL 50 HARDSCA°IV.TWJRK S'JJ 55 WOJO F,2WE: CEME\'T?ltiiER MECH0.+Y;J�S;.ZEN o SO 43 RCOFACCESS r: PUTS• :t`!ay ,d 51 LEVEL — ii, 5, x W v w .`!• 11 12 CP-I • I• „ 10 POOL BLDG EAST ELEVATION SALE 9.71 ciiov. 10.410.5 ll — �M LtIIII - k:p �• I 1 _ _ LEVEL 01� D 09 POOL BLDG SOUTH ELEVATION lviL V W x �` - - - - -- - -_- •W PLATE POOLfIR 08 POOL BLDG WEST ELEVATION SCALE IMP=I'L' 10.5 10.4,' " "I I '16' II— II�— L ' _ L6VECpl.� P 07 POOL BAR NORTH ELEVATION SCALE 113•= I'L• 9.7; ; , 10.4: 10.6 +a P_ure�.aui dL! _J t J • -LEVEL ON o• 06SCALE POOL BAR SOUTH ELEVATION - TAME CEMEN�°LAST ER I MANUFACTURER VALSPAR-1 URDTJN COATING [P•I MAN'J=ACTJRER ? uF STY!ESERIES FLURC°DN - - COLOR IBM CR'JiA3 COOKIE — CD -OR KENDALL CHARCOAL D25 RPTIDN ICONTI 3-COAT CEMENT PLASTER DESCRI°TON jCONT) CUSTOM 3RA'KEFORM HVY 3YST_W WI L13HT SAND FINISH 33LID DOORS TO GA MT- CLADDING WISHO° A°°LED HIGH 3E PANTED TO MATCH ADJACENT PLASTER FINISH °EREORMAN'CE 2CDAT P'VDF COATING TYP LING — NAME CEMENT °LATTER 2 - - NAME METAL PANEL MANJFACTURER °RATT&LAV3=RT PAINTS MPz MANUFACTU PER VA -SPAR FLUROPON' COATING - "OLOR 2920;O UM 2242)G-TTYY33UR COLOR MATCH PPS 1 - I CRUMB CDD'(IE DESCRIPTION( ONT) 3-COAT CEMENT PLASTER DESCRIPTION ICONT) CUSTOM BRAKEFORM HVY SYSTEM WI LIGHT SAND FINISH SOLID DOORS TO GA MTL CLADDING WISHOP APPLIED HIGH BE PAINTED TO MATCH ADJACENT PLASTER FINISH. PERFORMANCE 2-COAT PVDF COATING TYP END - NAME STONE VENEER TILE OLAZING IGU __— STI MANUFACTURER EMSER TILE 1)- SOUABAN IOKLOPTIGREY 17 BLACK SPACER 11V CLEAR _ -- - = COLOR PEWTER LIMESTONE ie"[2x 1; llTF `4,.E MULLION FINISH TO MATCH UP I TYPICAL ALL LOCATIONS AIMULTIELIDEFBVPASSDDORS ARCA3IA ULT5E2D SERIES OR ED DESCRIPTION DNT T ILE O VER SC R ATC H AN D Ic ) B) STO REFRONT ARDADIARCADIATOR EO CI STOREFRONT DOOAS AACADIA W5512 HD OR EO DROWN COAT VENDOR CONTACT OANIELLE VOM3AUR (B51) K WINDOWSYSTEId TAG SEE wINDO'I15r5TEIA 5:23171 ELEVATIONS ELEVATIONS SAFETY GLAZING: PROVIDE SAFETY GLAZING (TEMPERED ON ALL GLASS LITES WITH BOTTOM EDGE LESS THAN 1 V ABOVE FINISH FLOOD TYPICAL PROVIDF SAFETY GLAZING TEMPERED) ON UTES WITHIN 21.OF AD]ACENT VERTICAL EDGES OF A DOOR WHERE BOTTOM EDGE OF LITE IS LESS THAN ES' ABOVE WALKING SURFACE ALL E%TERIOR WINDOW AND GLAZED DOOR ASSEMBLIES SHALL BE CONSTRUCTED OF MULTIPLANE GLAZING WITH A MIN OF ONE PANE MEETING THE SAFETY GLQING REO'JIAEMENTS OF SECTION 24X CBC IDBA 21 13 5 11.8 55 SILVERROCK LODGING, LLC - - TO PLATEPOOL SIR 52-ODO SILVERROCK WAY, LA OUINTA, CA a•. y-W 92253 ,EV[LeI p' 05 POOL EQUIP. NORTH ELEVATION Gensler 225 Bvafi TM 5,355T 25)) Sdb 1D) FA. al35512M N�)r'19A:. B2101 R Q 55 --- a LEVEL 014 0' 04 POOL EQUIP. EAST ELEVATION SOLE 1R'=11P 11.8 13.5. I u TiPJ ATE PVZjwwA_ CRTCl ��LL = B. 03 POOL EQUIP. SOUTH ELEVATION SCALE 1A— R vLrll. y;•• r-e1 OZ POOL EQUIP. WEST ELEVATION SCALE IW=1'7 10.5E '10.4' 9.7 ILL � B 4 •:'.ti 03 I — LEVEL U d. 01 POOL BLDG NORTH ELEVATION KEY PLAN MC cc - SS H2 R1 PA5 CH AH- - R2 FA,Dh HS R3 H 1 FA' n r,B GR L�IL'.Ti1 _ o.k onmPB.. 2019_1D29 PERMDSET A MB 121) CD FERMBI W CYCLE B 291 CD P-c31R3RD CYO._` P.4,1N.- MONTAGE LA QUINTA MAIN HOTEL & SPA h4.t Nu.Nn - 55.7598.000_H1 DMnio. EXTERIOR ELEVATIONS AND SECTIONS - POOL _k As indicated H 1 A03.102 7 6 5.3. 5 4.7. 4 3 2 1 fill" Ay i BD upozA rZ'.FAir • _ • _ - - - —_-- I-' E I ` BO LLMERx'� _ _ y T� rDyr9u; : . sf•I k . � I C-` a:A 4. 191 tN 04 GR1 ELEVATION - PAGE UP G F.5 F; E D C B A cram BQ • I cv-1-1 ,:P:F: � ,=3E �: L I i ,- � 'L—Fd Tr= °IIE � I' !L SHEET NOTES '�°E°�°9SE� E SILVERROCK PENCEU�S� �E�FENWM ET: "Ar,GNKWONTAuYAND�IGL „e �Aazst�x+uaraTlEmsTordDRNx LODGING LLC 4f�1WIIF«+A}fIINQI-k.�Z,�u7TE f � :x WnkP>.• tmFxro�DFaurnrn°xvwi1:1"ra+=aQNrPusTR 52-000SILVERROCKWAY, LAOUINTA,CA 92253 n Gensler m D.w Tel 6195715W F*rm Fa. e19W25N Sn DW.. GPil Dr J'o.S . � S GENERAL NOTES I ELEVATION LEGEND -Y -D.r D�ulpen A 5ID?sl'='lt :M1a l=fFFlli0F4Rn1Ce� . .. - 2N90923 PERlurgr O3 GR1 - ELEVATION - PAGE RIGHT �' CR1 CETUND1AMTEN- 3l•OnTCEIOB A AIB111S CD-PEMITa MMCLE B MD2� CD PEfDIRYd CY'LEIuMP PMNT DTOMIWl LD=EM•O3RNSH SWDOOORSm BEPNNT®m1MTCH AD Nr'7iTPIASTEARNSH ttP UNO - 1 - 2) 3: � 4 '4.7i 5 i (5.3) 6; 7EMENTP" NFR PPG 1BO1tl1""0"E �UGHTSAND -' Y Y FYLMH MOLB I006LMT0 EPAINTED10"TOH .-A ADUCQlTPIAMTERFW TTP UNO NFR PGTT9LNREw"MT5 COLIX1 ADLOLOY29(I)OETTVSLVIRG STONEVEWEROVERSCGTLHNIDEROWN T __S.• T •R3 '� NFR E TILE I:OLpI PPNTFR UNESTUNE _ §O,RPLR �•.• T 2K,i SPLITFALE _ - .. • - _ _ _ __ NTACT CWTACT MNIELLEv01EIWRLBS,r6R�1T1 *: unT:• x-0 WMRP� N0., NETAIPANEL-CUS1pINRAXEFORNHW GA AUM PAXFICIA'1DINGNYSHOPAPRI® HN;tI PB601UW10E2 - -. ?P-i _—_ - _ - - - - - - -- _ Ir y - ._ _. - COATPVOFCOATING ....... - - I F] E3 Ei- - T TC_ AFR VALWARFIUPOPON LOAIING - - - - - --' - _{ - � � �•. - - - ,.5i vaaT 1�A:AI,L n+aglUl • t ' NP2 METAL PANEL -L'JSTDN BRMEFDiM HW G fLW1 •a [ - .••-••- .._- I �' D3 - COATLPY3F COAIIS.IP'APiLIc�HItNRFOiLLWCE2- T ING CRl F f� - 0 - GtlnPr j COLOR MATCH P� N3G')JtIE �.: j 4`I Il In °i i n• I 1 ._Ir'� cAAZINC Icu arvAl8K4 TwuAmyr¢r.IS R..Gx.TA^�R rsr c.uT Y 1 I f rp nP vnLxwFlrc-� r-YATr.INPT Trr�,L�ivcAnx - - - I _�s ..p �v A NU•T,SLOL.'4iBA5�:Od[SG AP__h'AAL4Tffd LLY.F. OR EO �75; _ '-(I]B' --.9/, 1 -1. �Bi; TE p� y=' '-'i5 -751 B STOREFRONT MGDAAFG451TORE0 l C STOREFRONTDOOPS ARCADIAASSINDOREO I GFETr auaxD: y Ri0NOE5AFE1V fdAv1NG(rEMPERm1ON AlLG .ec LIIES ttRCAL 02 GR1 - ELEVATION - PAGE DOWN "Lu '"N„"" A ° `'E�"°"�MI""BE`OWTTWTEDOF rJI,SPLP� Fr.,I�R1O F11H 07TN M� • MFEmn THE sMf'• c,A'Tlfi P: ]� r: 5,.:;....: A B C D E F F.5 G EO - EO ] CPI', -15', z 0 1 GR1 -ELEVATION -PAGE LEFT SCALE IN':1'-0' �1� - - --- - B0 �•Y•9 LFF� 03 OPEN To NEC11 vAlp 4 1 ,19 LEVEl01 ti P�O• KEY PLAN me SS MONTAGE GUESTROOMS I^ PA4 H2 P'.Jc N_ R j 55.7596.221 CH D..gIw.P AH R2 EXTERIOR ELEVATIONS HS �._ R3 MUN H1 _ FA va•=-0• GR---- GR1 A03.101 15 5 4 3 2 1' . - _ - ---i --- --I---- ' --j - I ILK � �� •195 04 GR2 - ELEVATION - PAGE UP STALE UT'.1-0, Ywca C.2 C B.2 B A.2 A 5 2s� 77jP e3= n ay n r l I 25 - SHEET NOTES UI MINCIiVN a MIULaE-=M S1OMCOGR2COA.PYJF OA GSHOPAPUEOSPJ SILVERROCK R CE WPAS,ER`'JN'RlLJ01NFAL131 ZDNTALLYMDVEMTC"`YTYCu S:.0 RD LODGING, LLC 9� ,1i%, iSFAI I, Ile. wALLea'ao 1-ii FDRGslE 11}sTyy 4vLv 52-000 SLVERROCK WAY, LA OUNTA, CA L7.r Th PR-x=A,�Ai Ai.)Dr�. UlO4i,FJi WALLT'J MAT'N.'.]L-'T1T �lti=� 92253 -dO�ti — — a•r Gensler 2259—, T.1; SA2533 SNtle Ix F.. e1955r23A Cfki di SmOWo CA 92101 a0 LwarAx-� m -r -- _ - -- e0lcw*%R?3F,� — _ yr Tow �S ti;I R; GENERAL NOTES I ELEVATION LEGEND O.e TMUNPSm % STOREFRONT TAG REFER TO SHEET G AID4M AI9mlJ MM"SET 03 GR2 - ELEVATION PAGE RIGHT Oat c3A-11TPW-TEa-3CMr fcNENT �IAST�S'sru Wl A 20ZPJ�79 .125, CD-PEf0.TTPERYIT2M3C3:7YLM 911 s cD-CY::_'J,.11a L,3 SA,E,k;9„;x DDGOTs O9_P ukr 0 �NAr„ _ AJJA:EAT?Lb-T�F6GSi 1Y?UNo 1 2 3 4 5 6 NFR c0'AR 113, CxJ r IE C?2 C-.ATP MR-3 TCEL TPTAiT7i SYSTEMWI "TSM2D FIMS„ SOLID DOORS TONE PAINTED TOI.NTCN ADJACENT PIASTERFlMSH TVP UNO ypip COLOR A2J0(mN NnTPGETIYSDU3G STONE VEkEEROVERSCMTG3AA'0 M()WC2 COAT —•q] MP3� CP2 I[ MP—] CPI -7 T A6R E RTILE ,yi.� - I 25 —� '�i _- _ — COLOR PEMMLIMESTONE tvnim 2%•1T?DFF0.'g' f 'TS•r. CONTACT DMIEUEVOM3WR195MM23121 I - RO lgL6t9rTT4 - � MP -I N_RAL PAVEL-DD$TW RMAEFOiMHW OAAWM PANELCLMDINGWISNOPAPUEDH:G„PEHFIXI E2 COAT COAPYG WR VALSPMFWROPOUCOATING COLOR 4�]ICL1:�lS]7FL M?2 METKPAVEL COSTpA9M<EFOiMHW GA W • ­FMCIA'MSMCPATIIJ:g3V P=R=OiWMw=2 COAT _GGITING V=R VA!i?ARFLI1"lJ JMG C9_Oi NAIaI P?•; ISOI GR'JM3CO0%IE LEVELeI — SOIMiAN2Dl CPTIGMEY UZ'R:AO[SPACER IM'CLMM L_ L_ -195 -75 . L1 - M?I -03 7• ry- 93 IM MJLLIW FlNISH TO MTCNW I TYFlGLALL =T10N5 TYP —,t7d - K. MULRRUT YPASSDOIXAR MCMWULT53ASM1a T s_ AAFGI1 T 0 N TOZFRIXiT Ai,^ 51 SRCMIA WSSI G STQiEF0.0NTD'AMOCVl EO NIIFELY GUILMG: .-DEWMG 'ZP NPERM)Cw ALLGIY55UTES IVPICAI GR2 - ELEVATION PAGE DOWN AE A('Gw ,D AUEAUEssNULeEcaNsmucroo 02 NUl11RA'L-GIAZI'iGWIM UOTN PA1;MEflIA"'. THE SAFETY GIAT.l�RA'JIREMENTSOA p£ cgr y1ISlg— A A.2 B B.2 C C.2 KEY PLAN ,A - 8.. �. ,. , MC 75- «- w H m y CC Pr9rt[I4n,e SS MONTAGE GUESTROOMS „_ H2 Pd LNunbr R 1 PA 5 55.7598.221 CH "cm o. �,,ri R2 EXTTERIERI OR ELEVATIONS *,• A H P:.,N2. LIM- ITT M " R3 HS ll.f�'`e� &al,• i. H Ya 114' = V-0' ru: ric n �_ .-.. GR GR2 A03.101 01 GR2- ELEVATION -PAGE LEFT STALE W-1'-- 6 w; x Lp� I]IE D 5 a CP-2 33E 2 0 NP2 — I L A a (v'I � -y- CI•I i�'E CP: 131E • -• CP-i I I' TYP 04 GR3- ELEVATION - PAGE UP :xE IN' • T{ 0 B.2' B AZ A SHEET NOTES m ""'"-" 135SETRAJ ATIXPNJFRCOEADTISNGD SSD SILVERROCK WTTERMCL STWCOOMDN 2LI TTOPVVOCFOGLDDAIT2N:A 75 CENEWR_STEACONTRILJOIM011GNH�fiIZ(1MOlLYA1DVEAlICMLYTYRCPL 92 SCUPPEIiDHNN- LODGING LLC gglpFp{�yfBTE il1iTORMvvm i 90 UPP=H ROS SI.TM1T.-- "1Ftl38�i1'Ji YHLTJ INTCHC9lrNT PLASTER 52-000 SILVERR 92253 uo L�ryERB-+'� o ry+ P tc wA;l� Gensler ,qy Te15195A2 Srk Ix FA. e1996T L�q�19. S.r.p� CA 92101 s 75- pni LF. 3a ve _ i - J 1W — _ TO WALLS I B'-6• I I CPI? d(a.1. • CRI N LP -I CR1 i I 1 1 } 1 iYP IL- 'Tilli GENERAL NOTES 1 ELEVATION LEGEND _ D.k D..cIlpYon x STCEEFRONTTAG.IIEFEII TOSNEEI GRA1010C 2D19On PER TSET 03 GR3,.,-. ELEVATION - PAGE RIGHT A 2n31115 W. PERMRMCYCLE CRI C�111T RASTER-3COAT �AIEM PLASTER SKTFM w] 3 7J2J D229 CJ-PERMT30CYCLFI.iM LY3ITSA`DRNISH AWP FNiI T03c PAIVEDTO MATOH J.MCEM BAST-i=1N15H ttP UNO LLER 1 2 3 4 5 6 LD i MICRJMB�E CP2 mN PUS 3CE = RASTERSYST . LIGHTSAYD FlNISHS0WD000. MT PMNIEDTOMATCN AOJ E NTP_MTERFINISH TYP UNO M. PwTi6W!9ERT PAINTS COLOR '.4ii, �121: 25 03 25— 03;— CP-_I MP2: 25 ST-1ST@EWIIEEROERSCCRATCHANOBMJ/MWAT _ _- - MFR EMSmfl 'lfl llR ._ CWIXi PEW19i UMESTWE --- _-- �' _ —•_I� M.TU?Cf *X 11 L�TrKE VOL19AUfl(95118�231]I - - - - .tit. MRI METNPAYEL•CUST(IMBRANEFORMHW CA NUM LP -I S EO PA\ CIADDINGYN SHOPA IEDHIGHPERRIR CE2 yI I•• — — — _ T.O. Ykli I .mllT w,aE CCN.IUO EO EO EO _ • — W ` AFII VAISPARRUROPMCOATING - 1 cwC .. - LDLDR AENDNL w. _ BWE_ 1311a CP-11 3 WAI]]A. CRI: ;a lrt ttP 13U. MP BALL AiJA'NISN�MJ'OHI TcIL OiMAl;GAX1JN2 tJ -I 1 . _ - ll COAT PVJFOa+nw M=R _S.&RFLDRVD1cDAnr .I9 Ofl I/A PPG 1341 CSJM3:. WE 1 _ lEYj1-n..1 GLAD'.GIW {. • II.• S]DIC OPTIGiEV 10 B:ACASPACER 19' LLFM _ MJLLION FlM IDEMTDIM?I ttRC IAL TS I S 2L -]5 — 1E, 75 - 75 -155 A MULnS0009YPA55 DOORS ARCA9IRULT59105ENE5 P OR EO �1 B ST09EFROHT MCAOIAIrGI51TORE0 - C SIOIIEFRWT WOKS MCADMWSSUNOOREO SAFETY GLABw: /'S PRW3ESAFETYOLA21::G(TEMPEEREa)MA_LLASSLITES WP: O L / GR3- ELEVATION - PAGE DOWN ALL ET(TEAIDiw1Y AYDOIA�EDD ASSEMBUSH ESALLBEWNSTRUCTEOOF SCALE 110E1'4 V ,YP:210c �]03M2 THPANESME-TNGTIESAFETYL D GREtlII"El1EMS6 Sdt7S'..- A A.2 01 GR3 -ELEVATION -PAGE LEFT a E nr-0a ]5 11 - 75 25 - :1 B 0_!J P_=R R37 1] 2 -25 -- — 90 L'J_w-_j RXIF1 9-� -T- — N4 J. I..--- - - CPI fJ� ill � GP�-I � -I]iA- CP-1 r� CPI_ LEVEL Oi� CF1 0' 0• iw 11t f3: -.. KEY PLAN MC CC P,N tN.m. SS MONTAGE GUESTROOMS H2 P�4ekftIW R 1 PA 5 55.7598.221 C H o...Nwm A PA10A R2 EXTERIOR ELEVATIONS HS R3 H1 .. I OAa' GR GR3 A03.101 s LP-1 04 GR4 - ELEVATION - PAGE UP sraLE qw"'� 3 2 �P -n r ]]] I I r L C B --ur. I CP.I CRIL. 3 —7s A i I FS 75 1% TYP 1 SHEET NOTES � mS WPdEEDD SILVERROCK a WCCLWOOMCOLLM22CW EVOFC0AT.S 75 TE CEMEND TER CON ROL".T AUGNHDRZONTMlYNAVEBI^..NLYTYPICAL �� ERMI ; LODGING LLC BO IP^Eq aL�E� ,y T01+!�SyiYLIN ..T.• MIY U.ATAI TOMAT'C. OEAENTPV TER ' 52-000 SILVERROCK WAY, LA OUINTA, CA — — Asar• 92253 _ 3O LO'A�R ROOF` 9-Y I x TO WM Gensler -b —y Te1519557.5)] Tn IEVELOIS SuM 1UB Fa.-u19557 ]ii] O D, SYI Oli9 G92101 ylnB931w a=r To. w B•r 'wacT,s c-v Ayr, GENERAL NOTES I ELEVATION LEGEND _ DFY O..cAFYon — >< STOR`FRONTTAG REFEATOSHEETGRA104M 2yo ]gD PERMITSET GR4-ELEVATION - PAGE RIGHT A X151115 Co FERMITMCW 03 11y LP-1 CEHTPU-- 3COATCEBENTPULSTERSYSTEMWI !91lWr• 4D FIIN-HSOUDDC TD9EPMMTEDTOMAT- B ZIIJ:229 CJ- PEiMIT m CY^...JMp _ A'MA:-EMPULSTERFINSH WP ONO 1 2i 3 4 5+ pp' _ -- 13 1DRUMB CODJOE - CP 2 C_IA?fT °LASTEi- 3."MT LEME\TPLASTER SYSTeMWI UGHTSAND FINISH SpTOODORS TOBEPMNTEO TO MATCH ' AOMCENTPLASTERFINISH WP UNO M. PMTTBWIBERTPMNTS COLOR 29201OLDF22421GEFlY59URG - ST-I STONEVENEER WEASCMTCN PNO BROMRCWT CR1 30:W"MWI� MFR EIASET TILE PEWTERLWESTONE �P S _— -- _ Cmm TEXTURE 1A 12 S?LN WE •. -_�-� - _ i— — - BO ILWB-r-2 r CONTACT WlO-LEVDYdWRI%119Q3171 - --- CM., P Y -D O&L.., MP-1 METALPM:EL.CUSTOMBWI\EFORM HVYCAAWM PIWELCLNIDIHDMBSNOx WRm NGH PERFORM E2- S7 :-_ c0 • EO E] ,- .. n •_7 _. Mp.l L - COATPVOF CDATNG MFR NALSPARFLUROPWCUATING 0]• IYP[ OT CD'lAi ti>1! CWIR:OM 111�Mi-- CP-I - ily 11]A CP1 �j _ INA IC - M'Y MTti PA4EL-::ATOY3iA(ErO3YNW :A iI'UM TMEL=AG:IA'.W SiFA°RI�H!31 TcRFOilW4w1 ,1 �• .. _ _ • 113— In M=i•l•LVry PORlax�rd COLOR MATCR P.°',. 19O1 L9UIBLODIIE I if" ]5 15 75 -I% M.-LONIRB SHMM PTNA=Y IWRM SPA.:ER IM'LIENi - - TYP _ MULLNIN FlMJSUDE TCHMP-1 TY%G4 MIAUL S L' A MULTISUOE9VPA55ODORS ARCAOIAULT53ID SERIB OR EO B STME .T OOM]WMGISITOT EO C STOTL--iRONT DOORS A9PAHAY551T1OOR E0 SAFETY GfA2Ylfi: %iDNOESAhTY INGITEMPERl--DIONML SWB TYP..^,M 02 GR4 - ELEVATION - PAGE DOWN M RTE.RI NNDDWMDGWIEO DOORASSEYKIESSHMLBECO U:TEDOF SOME Ilca+u To,IB1'— 4ULTIRA4EGLA�YG WITH 9OTH PMlB MEETING 1HESA-EIY CAZItO' REWIREMElRS U A B c KEY PLAN MC S' cc. SG MONTAGE GUESTROOMS _. _ _ _ . — ..5.. ti Eo 4 H2 R'I PA CH 55.7593.221 Cl -� .. -�� D.FcIIWYN Cv�t U.I - AH PA,DA R2 EXTERIOR ELEVATIONS - 5- w HS R3 wr G I H 1 PA' 1/4' = P-0. GR - GR4 A03.101 01 GR4 - ELEVATION PAGE LEFT SCNE .. ox�.vmrn.• '. SHEET NOTES SILVER ROCK A,01 A B C D E E2 F G J M N Q s LODGING, LLC 52-000 SILVERROU WAY, LA QUINTA, CA —__— ---'_-----__— — — — —� 92253 — rG P{NiNRpFNirJpF • —Y- I C p"TE WE=1 LUA Fy ROOF R • r� JiM_'T o.�y_� FE1I I3yPLs Gensler - --- - - - - - 2Z5 B'aa?.N TN a135SIMI, Sui 1. ra.a1355ZZ5JJ V San Deya CA �1101 GENERAL NOTES I EXTERIOR KEY HS - WEST OVERALL ELEVATION NAME CEMENT PLASTER 1 S JiLE 1n6'=1'd' cp,, MANUFACTURER PPG COLOR 16­01CRUMBCOOKIE DESCRIPTION (CONT) 3.COAT CEMENT PLASTER SYSTEM WILIGHT SAND FINISH SOLID DOORS TO BE PAINTED TO MATCH AOJAOENT PLASTER FINISH TYP U N 0 — — NAME CEMENT PLASTER "Lp.1 MANUFACTURER PRATT B LAMBERT PAINTS — COLOR 2920(OLOK 2242) GETTYYSSUR DESCRIPTION (CONT) 3-COAT CEMENT PLASTER SYSTEM WI LIGHT SAND FINISH SOLID DOORS TO _ TO MATCH ADJACENT PL STER FINISH Q P N M L K' J H G F F-21 E D C B A A,01 TYP UNO — _ N AME STON E VEN EER T ILE MANU=ACT'JRER EMSER TILE _ COLOR PEWTER LIMESTONE_ SIZE 2 X 12 SPLIT FAOE DESCRIPTION (CONT) TILE OVERSCRATCH AND 9ROWII COAT _ TGRATt 1p'BaRL',.fN VENCORCONTACT DANIELLE VOM3A'JR(951) 11' ' 642-3171 T 4 ✓!U[FL_!i%EA R.�'T� — MANUFACTURER VALSPAR FLUROPON COATING I. �}•, STVLE5ERIES FLUROPON I I — FAST.: ari. 1. — COLOR KENDALLCHARCOAL HVV DESCRIPTION (CONY) CUSTOM BRAKPLIED HIGH GA MTL CLADDING WI SHOP APPLIED HIGH — ' — — T - -- — — — ?ER=ORI/.ANCE 2LOAT PVOF GRATING -- NAME METAL PANEL MANUFACTURER VALSPAR_LUROPON COATING COLOR MATCH PPG 1B 01 CRUMB COOKIE DESCRIPTION (CONT) CUSTOM BRAKEFORM HVY GA MTL CLADDING W'1 SHOP APPLIED HIGH 2 HS -EAST OVERALL ELEVATION PERFORMANCE 2-COAT PVDF COATING SCALE InF.—t GLAZING IGD D USA0 ALU01FJ[LO'TOWTi711' 1RFOILER, III' Dk=w'111 TO iy1TLu W-I TTPIPL ALL _Oak D.. c,IpNon - TAW. -• Icy: .. AIYUITISLIDEldYPA55GOOBSARLAONUlTSBMSERIES AIUU MS1213PFRMITSET A 20191Z1]W-PERMITZNJLYCIE OR EO B15i0REFRONT ARVADM A=G151T OR ED ZRJ_OZOS CD-PE.9MIT3RDCTC.EC1 STOR=FiJNT DDDRS AR:ADIA V1.11 NO OR ED T.WSYST=IATAGE'JATIONS LSAFE-1- GIAZIMO: SAFELY GWING (TENPEREDI ON ALL GLASS LITES WITH BOTTOM EDGE LESS ABOVE FINISH FLOOR TYPICAL 2 3 4 5 6 7 8 9 10 .Y Cp/� 11 12 13 14 15 15 17 r� r] 18 19 20 21 22 �JJ 23 SAFER GLAZNG(TEMPERED)ON LITES WITHIN ZI'OFADJACENTVERTICALED— R. WHERE BOTTOM EDGE OF LIFE 1S LESS THAN S]'ABOVE WALKING SURFACE_ ------------------------ RIOR WINDOW AND GUZEO DOOR ASSEMBLIES SHALL BE CONSTRUCTED OF NE GLAZING WNH A MIN OF ONE PANE MEETING THE SAFETY GLAZING NEIiTS OF SECTION Nyi- C3C 7D9A y 1 A2A I u I iO PUTS M+I3 BO�y I'—. I _ _ IITF — I TO PLATE LONE r.r I L------------------ _--------______ ------- - ---- --------J 3 HS - SOUTH OVERALL ELEVATION SCALE 111:•=1'-C' S..I I yiyn.Wrt F NOT FOR KEY PLAN CONSTRUCTION MC r CC Prq.d N. 3 [ j 23 22 21 20 19 18 17 16 15 14 13 12 11 10, 9 8 , 7 6 5 4 3 2 1 yp SS MONTAGE LA QUINTA - HOTEL SPA _ � � ------------` -- — — — — — — — — — — `" — —— —-" —— ------�.' PF" - H2 Prq.[IKNmAW R1 55.759&000_HS .i ..— — --- —_— -- /''�L� _ C 1 `��� TO PUTE WEST LONEiR .^.F� De.rripli.n ..a. :.r [177 � iREATMEtiT Np] L" Jl- - AH_— R2 EXTERIOR ELEVATIONS -OVERALL WESTLEV��S RA,D{ - —--------- —————————— ——— -----------------------------------J HS R3 L..iL H1 GR HS A03.100 4 HS - NORTH OVERALL ELEVATION 07]I9 GenfNr I 55)- 2 3 I ; � 83 C3 SHEET NOTES 4 5 6 7 8 9 10 SEE RCPJSLD - TN SILVER ROCK a."y oPEN ro eELOWJAsovErBEYWO 12 COSTOMWLAX FORMISGA STEELFA5CIAWJCUSTOMCOLOR2COATPJDFCCATW c%�W AIT-f 771 „ PPLED S�TIAULSTEEL PIPE COLUMNWI CUSTOM COLOR 2LWTPVDF COATING MOLODGING, LLC ss - - r P:- - - — a aLu� FRulEo vnM}aysrsTEM 52-ODD SILVERROCK WAY, LA OUINTA, CA _ r o vARAPE 9 SITE WAu sDet 92253 55 WODDFMAF,.00EMENT PVSTERMECHAMC:LS^AcEN NO RRE DEPARTMENT CONNECTON(FOCI LP I. Cp- _ __ ," - _ �_- � - � - - _".fECRT>••'aTJIRpMP I_ A C PLA .l. ° p Gensler ' 3]lA• TlY - 1 'CAiY.1i A'.V_y TNT L 9557 -.I I .1 CP-1 L>=•1 CPI) CPI I iY CP-1 �� I ��� UnNAA SWn TREATMENT ROOMS - SOUTH SCALE 1M'=I'J3' 2 FITNESS/LOBBY - SOUTH SCALE IA " I'U' 23, 22 21 20!19 18; 12 i TL �. �I D)'- 14 1, 3 FITNESS/LOBBY - NORTH SCALE IM'• Ia 17) T J 18) ;19120V211 T 1 T T 4> 73 231 17) 16 1155 114 131 12 T Y. I 22 23 T T I I — I/: 12" T 0. PUTS UPV P^�S J I;"e. A��� �aE TO A;A]F iOWEA A-' LEI iX " kli+ : 1 1 -JF2 - r TM r -123' ' 11 Ti •}I '11 To PLATE Iw9R v-.r a 1A GENERAL NOTES 1 EXTERIOR KEY NAME :CEMENT PLASTER 1 CPj MANUFACTURER: PPG COLOR 10-01 CRUMB COOKIE DESCRIPTION (CONTI: 3-COAT CEMENT PLASTER SYSTEM W/LIGHT SAND FINISH SOLID DOORS TO BE PAINTED TO MATCH ADJACENT PLASTER FINISH TYP U NO AM E: r qj E N T P1-F&TET{ 2 NAME TP-2-2 , MANUFACTURER PRATTB LAMBERT PAINTS COLOR: 29.2D (OLDA 2242) GETTYYS9UR DESCRIPTION (CONTI: 3-COAT CEMENT PLASTER SYSTEM W1 LIGHT SAND FINISH SOLID DOORS TO 3E PAINTED TO MATCH ADJACENT PLASTER FINISH TYP U NA _ZI NAMESTONEVENEERTILE - - - - - MANUFACTURER: EMSER TILE _ - - _ — COLOR: PEWTER LIMESTONE SIZE 2 X 12 SPLIT FACE DESCRIPTION (CONTI: TILE OVERSCRATCH AND BROWN COAT VENDOR CONTACT DANIELLE VOMBAUR (951 6A2-3171 MANUFACTURER VASPARFLUROPONCOATING STYLESERIES FLUROPON COLOR KENDALL CHARCOAL DESCRIPTION (CONT): CUSTOM BRAKEFORM HVY GA MTL CLADDING W/SHDP APPLIED HIGH PERFORMANCE 24COAT PVDF COATING NAME -.METAL PANEL Mv.2 MANUFACTURER: VASPAR FLUROPON COATING COLOR MATCH PPG 1001 CRUMB COOKIE DESCRIPTION (CONTI CUSTOM BRAKEFORM HVY GA MT L CLADDING W/SHOP APPLIED HIGH W�AlcM PERFORMANCE 2-COAT PVDF COATING 2019 *29 PERMIT SET A 2019 1ZI3 CD-PERMITMCYCLE G�IGGO 9 2Da_M-05 CDPERMIT3RO CYCLE 1N' SOLARBAN TDKL O'TIZREY MT BU-K SPACER 1N' f.' EAR KULDDN FINISH TO MATCH MP-1 TYPICALAUL LOCATIONS JNMULM LIDESTI'MS000RS ANGDIAMTSB2DSWES WED BISTOREFRONT ARCANII AFMSITOREG C) STOREFRONT DOORS ARCADIA W012 HD OR EO K WINDOW SYSTEM TAG SEE WINDOW SYSTEM ELEVATIONS SAFETY GLAZIW PROVIDE SAFETY GLAZING ITEM PEREDI ON ALL GIASS LITES WITH BOTTOM EDGE LESS TRAN 1W ABOVE FINISH FLOOR TYPICAL PROVIDE SAFETY GLAZING (TEMPERED) ON LITES WITHIN 24' OF ADJACENT VERTICAL EDGES OF DOOR WHERE BOTTOM EDGE OF LITE IS LESS THAN W'ABOVE WALKING SURFACE ALL EXTERIOR WINDOW AND GLAZED DOOR ASSEMBLIES SHALL BE CONSTRUCTED OF MULTIPI NNE GLAZING WITH A MIN OF ONE PANE MEETING THE SAFETY GLAZING REOUIREMENTS OF SECTION 24M-CK 708A 2 1 10 9 8 7 6 54 3 2 1 KEY PLAN r � ' rri2F A:rr"4 Ak,: eaiJ' 13 e' IR o COT —: 03-- • TO PLATE WEST I]WER I' OF, yIII LI 1�YLL?L 12JA•kka.±3P •.I ,rui' yY�- CFI). �)1�111'i_ 352B 3518. ±d AH 9sT CPIj 1P C� CP-I 1 CP_I L? it� D :P WEST "I HS C 14- it H1 GR 4 LOCKER ROOMS / TREATMENT ROOMS - NORTH SA ME NOT FOR CONSTRUCTION MC CC SS MONTAGE LAQUINTA- HOTELSPA H2 P1WACI N"„1 C H 55.7598.000_HS Oxulp2m R2 BUILDING ELEVATIONS - ENLARGED R3 cd. n". As Indicated H S A03.200 O]018 GenaMr Q P N M L K J H G F E.2 E D Y T 'T K. _ T- 1AG3W Au+e 12— U3)— - 11 1 �03 T.O PUT£Li'PFA A=f� CI — — _— i0 PIAR LDWFi S_'_'� eAST CPti. J., a• � 5 MAIN SPA ENTRY - EAST STALE 1tiT-1'd' S;R Q N MJ) TT _T T as 4t 12,E ISSY— _ _ 1 -� — . J'T —• P1�— - — 1 2 LOCKER ROOMS / LOUNGE BLDG - EAST SCALE IV-71 E E.2 F H J,'K L' P T i9i»2 I I i N3 . IPEx I i LOBBY / FITNESS BLDG - WEST SCALE NO'=1'L' G ; F El E D TT T O� F TD MATE W[E'A�F. T.0 PIAX 1p11FR R•-.1: S SHEET NOTES k�'{,MyyJ_-vrlMewn B0M SILVER ROCK CI IWASTEELFASCIAM I63DNCDLORZWATPVWF JI1G SHOPAFR UED 1/ S,RICIDMLSMa PIPECDLLAWYWCIbTDMCau)R "TPVDFWATNIG SSO LODGING, LLC 23 ALUM FPAMEDIM DOWSYSIEY 33 GATE gDDORS�DLE 52-ODO SILVERROCK WAY, LA OUINTA, CA 55 NDDOFq EDCELENTPIASIExMECIMM^..ALSC,"EEN 55 UMEOFRAMPGTARBEYCID , 92253 RI WATERFEAEU SIApNOL DINS 125 DDIANSPIUT NAMECEMENT PLASTER 1 CV -I -I MANUFACTURER:PPG COLOR 1801 CRUMB COOKIE DESCRIPTION (CONT): 3COAT CEMENT PLASTER SYSTEM WI LIGHT SAND FINISH SOLID DOORS TO BE PAINTED TO MATCH ADJACENT=-'--: P = I- - - Gensler 2251 A 4 TY 81355725W SAb IN F.. 81955725T0 Ln DAp. gYN7[ UnM1e SIMn `. `' / ) B y TYP ONO - NAMECEMENT PLASTER T MANUFACTURER: PRATT 6LAMBERT PANTS —_ COLOR: 29-20(OLDN 2242) GETTYYSBUR DESCRPTION(CONTI 3-COAT CEMENT PLASTER SYSTEM WILGHT SAND FINISH SOLD DOORS TO BE PAINTED TO MATCH ADJACENT PLASTER FINISH TYP UNO --__ NAMESTONE VENEER TILE ------ T.— MANUFACTURER EMSERTLE R TO Pw$3lA14Ng1F AL, COLOR PEWTER LIMESTONE SIZE: 2X 12SPLIT FACE 1r•B DESCRIPTDN(CONTI: TILEOVER SCRATCH AND —10 P1A* 1'IESI ICNSI[fMD o Y: BROWN CAT _ VENDOR CONTACT DANIELLE VOMBAUR(951) 542-3171 LAP CP.1 .. A y.� 1 . �+�!y—q--= = MANUFACTURER:VACS?AR FWROPDN COATING — NPa STYLEGERIFS FLUROPON xEgT, q�L m COLOR : KENDALLCHARCOAL r-�ti DESCRIPTION (CONT): CUSTOM BRAKEFORM HVY GA MTL CLADDING W/SHOP APPLIED HIGH (A) B' C D E E.2) FC, Ji M' N Q; R S PERFORMANCE 2-COAT PVDF COATING — - NAME METAL PAN EL 3n-2 MANUFACTURER VALSPAR FLUROPON COATING _ COLOR: MATCH PPG 1B01 CRUMB COOKIE DESCRIPTION(CONTI: CUSTOM BRAKEFORM HVY ,_per -.KWAn GA MITI. CLADDING W/SHOP APPLIED HIGH PERFORMANCE 2-COAT PVDF COATING 20I9_1029 PERMIT SET A 2019 1213 CD-FERYIT 2NO CYCLE GLALNG IGU B--.T'1-WX CO -PEWIT YM CTL!E 1� 1N'SOURAMMTOIII.OPTIGREY IWEHA^KSPAMR IN' CLEARMULLIONFINISHIOMATCHMP-1 TVPICALALL - - -� - LDCATIOM AIMULTISUUFRIPASSDOORS ARCADIA ULTSED SERIES OR M GI •MIN-11NT AR:TAViA'G35st DRq CJ �FANNI 05� AA:A1114 WSSfONkf OAEd L WINDOW SYSTEMTAG SEE WINDOW SYSTEM ELEVATIONS SAFETY GLAZING: PROVIDE SAFETY GlP21VG =; =F;1 QUAIL:i'..'!IIF5{J,TH501T51 EDGE LESS T.- .. .. .. .•.• .: -... .. .•-::.:�A.I N(1fIGAL EIl3L C .. +,L'z Tl lct iNJWEO: - !;E KtEEiln�l„C _.i:•GLAZING TO PLATE WEST LDIM1�SRD?= .. I-I•:3'T-,ea 21 LQ HJTE}GWjR g . 1 1T-: TREATMENRRMS WEST LEVEL D_-1 � 1..M l 3 LOCKER ROOMS I LOUNGE - WEST NOT FOR KEY PLAN CONSTRUCTION 4 3 2; 1, 2 3 All C LA..V Pmltnl Name 02:. SS MONTAGE LA QUINTA- r _1 LilFi Lh-1 LPCP-I : HOTEL SPA : .p3; 03,— -- - -- -1 _• 4' __ - - _ — TOROFPARAPEET EL 15-2 — - — ? . Pk 6 H2 P ,q.759 -IF— TO Po NE AK+I LUNG R=, >= R 1 PAS CI I 55.7598.000_HS T O"IEWC'IOVL+'if> J DUILDINGELEVATIONS-ENLARGED f7-1 AFi PA ion RZ W-- ,:7 D HS R3 Cole —02i PA2 GR H S A03.201 6 TREATMENT ROOMS NORTH 4TREATMENT ROOMS - SOUTH 2 SCALE i1C.1 W SCALE W -jP EXHIBIT 1 - Pendry Residences Site Plan, SDP2016-0009 Plant Legend Trees & Palms Symbol Type `../ canopy Trees : J) Accent Trees Vertical Accents v Palms Shrubs Symbol Description Natural Landscape Enhanced Desert Turf Landscape Totals Total Proposed Landscape Area 705,939 SF Percentage of Landscape Area within total 52.80% Total Proposed Turf Area 107,362 SF Percentage of Turf Area within 8.01% Irrigation Irrlgatlon systems are located around the buildings in the landscaped areas. Shrub areas will use high efficiency in -line drip tubing. Turf areas will use matched precipitation spray heads or rotors. The system will be centrally controlled with weather -based ET/ SMART controllers with rain sensors. Notes KEY PLAN ■ AP• SILVERROCK DEVELOPMENT COMPANY, LLC 79-179AHMANSON LANE, LAQUINTA, CA 92253 ATTAC M E N T 2 Gensler =&Gd Jqr Tel 819F572500 Sub ism Fax 819557.7510 San Oirga, CA97101 unimamma burton 3078C&CkwAn Te1858.794.7204 SOWM Bft0h,CA92M FaxW7EK7207 Wiled ammo A oaa anrdP9ra 10.1&7119 90P 9umu9ml Nat aarlovah- R c s ft21W PralaR Nana SILVERROCK RESORT & RESIDENCES 55.7598.004 Dmmp9na Preliminary Landscape Site Plan Saab 0 15 so W 120 SP - L-1.3 02015 QW*W EXHIBIT 2 - Pendry Residences,SiteP Pla onstr�cttpn Docmment Submittal ' �' 'fir► - - Y Afl�■®� OW PARRING SUMMARY AR ET [SDPi050-0009] 2F. SPACES PER 4 SLEEPING CHARTERS {2.SW] X 44 =27.5 SPACES • 20 SPACES 2 SPACES PER S SLEEPING QUARTERS 2I5 % So = 66 SPACES 1.5 SPACES PER 2SLEEPING QUARTERS 1.512 x 22 M5. 17 SPACES 111TOTAL SPACES PR PF4DV OED 55 GARAGED SPACES (EV CAPABLE) 55 UNCOVERED SPACES (INCLUDING t0 VAN ACCESSIBLE SPACE 1 ACCESSIBLE SPACE I EV SPAC ESr 1$ I TOTAL SPACES W. 55 GARAGED GOLF -CART SPACES i BARerchitects 901 9n11r1Y $h-1.50, 300 Q — Uj Uj cn _ �r1n Frpn(wrp, C!{ rJA111 — a15 z93 5ND o.c,..eel +u.a www•onrar�ncom weler � q = m W J --- Yn ❑ < W =' U ❑ r Z a m 0� Yt ❑ a Z I a + Y•7E I554L 1 l U 5P MIR4Q9ED PR l j Ft I A01 EXHIBIT 3 - Pendry Residence Elevations n D D DDD D DD D BA Rarchitects 9019nttory sued. suite 3a0 SM Frio, CA 94M1 315 293 5700 www.oarorch com GEXTERIOR ELEVATION - FRONT D D c D DOD D D �EXCTERIOR ELEVATION - RIGHT KNISH SCHEDULE NOTE: Redlines indicate elevations per SDP2016-0009 10. TRELLIS 4ta 31I2' HOOF OEOK 36' • S' L� LOWERROOF 33' 2' E4EL 03 33' -03 LEVEL [4 1'•p E ..0] 1 0 0" KEYNOTES i0 TAEELIS� ✓15'�31R' HOOF DECK �-s i 9 LOWFA HOOF 33' 2' LEVEL03* 239' LEVELM_o W -a• LEVEL Ot GEXTERIOR ELEVATION - LEFT z D D D D p ,n ,2 eEXTERIOR ELEVATION - REAR LEGEND PL-,OET� g-I SFONEVEHFEH W-i W00� PIASTER RWH WHRE -MLF1 OOM3iETE -Y.SWV t1NR aui40 SUFLOING OUIFUNE SDP 2016 A-, PAINT OR METAL mrmawsan P-2 PAINT WHIITE RNISNT.V .T NOTES Ta TW: HOOF pi _ ■'. 36 tr T.O LONER RC. E•, 33 V LE;` kMk 02 I r 6" r a, mtws 45 31IY R70F PECK 38--5 TO LOWER HOOF 33 t' L_r 0 21 jl 3-0' LE1TF' Ot 2 [fYf:Ol� � o- KEY EXHIBIT 3 RasI IsIot E]LTE RIOR ELEVATIONS PR-A3.05 EXHIBIT 4- Pendry Golf Bungalows Ei�vations a a Q 80 0 NOTE: Redlines _ • -T°�9F indicate elevations per �° �" �� � SDP2016-0009 jr; WAI, ;fF7 f1 i.Al- ..... ..... _ LEVEL 1 EXTERIOR ELEVATION - LEFT S .iU lid, . T'il' Q - n11 11� III EXTERIOR ELEVATION - REAR 1 pE3 ki.1 O (DEXTERIOR ELEVATION - RIGHT 1 CD GFIPIRIDR ELEVATION - FRONT {I D — Wx5CNAr WNt WRPM LJ t PEA AOC7 N IEA A1. fr,� LFyEL _ iA.IIPPHS ACrr AOtli* !Ir - o- L£YEL! u' n• SHEET NOTES LEGEND t1k.1 CEMENT FLASTEA a4i.1 T;MCFkFT MAOW9 LIMIT ■ P-1 PANT ON hETA1 P$ PAW WHITE W-IWUDD G[AiJNG PERFMATEO AC°1;TLM PANEL MATEAAL TAG WINDOW TA6 SUIE.EMNGOUTIAE etP 416 KEYNOTES z BA Rarehitects 901 9nlLery $b N.I- seq. MCI S,d.P�6i .[A9 I11 A15 393 57°0 u.wr u a itIF Issue E k T E RICIF E E EV A l l❑MS GB-A3.A3 EXHIBIT 5 - Pendry Hotel and Golf Club Site Plan NOT IN SCOPE ':'G� :N SCOPE rSfLVERROC:iWAY STAIR & ELEVATOR TOWER SDP AND CURRENT AND CURRENT ,.' 1 I ELEVATOR TOWER t ti ESI ' PLANS ; A l -- �OOU�g1 1 01 OVERALL SITE PLAN GENERAL NOTES n eWMG mwe SW2010 k IV, FITNESS BLDG F F W ♦1e1 STAIR & ELEVATOR TOWER SUP AND CURRENT ADDED STAIR & ELEVATOR TOWER PJf:T IN iCn: a (STAIRWAYS AT END SPD AND CURRENT MODULE 94 �1 1 I BLDG MODULE 95 (MBLTY) MAIN INGM 3 t t SLOG @ / Afor. �a RR RR $ � A NOTE: Redlines indicate building footprints per S D P2016-0009 LEGEND ---- Slr6M1tN — — — — weanaen Pnor�attura 9� F*� SI ♦ POOL EQUIPMENT BUILDING SPD AND CURRENT SILVERROCK DEVELOPMENT COMPANY, LLC 57-er�SI'.'i: R?i -F. V.+r _A CG 52,53 Gensler I . ol. w.em.Nn .'019 12-EI I.5lE iLR PHYF1 S -Sg.— KEY PLAN NOT FOR CONSTRUCTION me cc N.J-a PA 4 SS MONTAGE LA WNTA - PENDRY HOTEL PA 5 HZ RoJed Menh.r 55.7598.OD4 AH � paenorw OVERALL S1TE PLAN HS H/'�1� PAP £c.r :ifL AS - 7GiCi H2 A00.006 i EXHIBIT 6 - Pendry Hotel Elevations SHEET NOTES m OPFN10UEWY1AKVE'WyQry ,d WKICT,JAq 5;ER Pft CXL*A W+CUSTCN e0.[R T Ftti QW'N6 m AF 6B1GM 00NEEKLIMtT %R WI' Wk ffi WO['DF WOOWMPJASTGRPARIFEf So 1: AL `S WQCU FiNAE➢LH,Bn FAAVE9 FiMVXCFL ADD All EVUW T4 E 4E*ER RETURNS RRHdTtP SEE ELEYAT,QN 3F HFMA ,xI M 'SdTlpA suAdcE PPOYCE POY191 FCR dIaRING SILVERROCK DEVELOPMENT COMPANY, LLC 52-M SKVERRCCN WAY LA QWA CA I= Gensler ROOFSCREEN 6EYtlN❑ ula aIa MIA Ys my i Y 1aA1' "roY Vmu IGY 16(1' NF ApI H, Of AWm Iof AWiPI 'T dl {d % _lI' IQYT-WOF E_W_E h r w2': - _ ']. @MITYP IFR'A RW9 e. r H2JIJ.0 A LQNFIL n EE Lflam�.7 " I . •. QAI. Q..elp�m WSk.1;IX WSUE FW PEW 2 MAIN BLDG EAST ELEVATION (PLAN NORTH) • ....� i n�,i 11,E YrN AII.I VIA U., M��r F1,H 111► XEL NSY" -"Irs.T iP4 rIFY" NE-0 Y AAa a6 Aea>s, .NAA A, W .3M ROOF SCREEN BEYOND Gl1ESTROOM 11UIL�I 0G BEYOND +AA�r I ss ' Imo, - - 'Ipia? IQ MTi1PldF pvalwlpwEF{� n.� .�5' I'. �+ ii FQN iGP Ei PAprET� 1T-P fQAIT QP RE _M1 IF a•P � --- L S.aIFSKtinA. 1 MAIN BLDG SOUTH ELEVATION (PLAN EAST) NOT FOR LEGEND CONSTRUCTION — MWESTONE LENEERTLE _ _._. NFME MEAL CLAODLNG COLORESC' COLCRANRTHO Aa1 COLOR: DARK SROICE r+,dNsn. - OWFK)N (CON n TILE OVER SCRATCH AND I)ESCRIF rKW(MM CUSTOM SRAKEFOAM HW MONTAGE LA OUINTA - 13VWKODAT G,kWLCLACONGIMSHOP APPLIED HIGH e""°".y°'^L°''E PENORY HOTEL PERFORAAhWF 2-WAT PMF COATING -P20,6 M411ECEAAENT PLA$jER 1 ,. COLORDEMW AH MOORE PII,E WHTTE OCfi� P'P1.FIKUPC- DESCRIPTION (CONE)}COAT CEMENT PLASTER A vaaowrrsTENIw'ssEvnc.xe - - SYSTEM 5W LIOHT$AND FINISH STbFEM Eliwcm 55.7598.00A ice MOORE BALTIC �� NOTE: Redlines indicate elevations per ° ° .. CESCR PTIOH :I TYPE ,•Kxr MNN 9.OG E]CTERlORELEVATPOI� - - BYSTEMW IIOHT$ANOPIN$H Sh SDP2016-0009 - O2F 4� COLOCEMENT PIASTER aVALLC Pi8 COLOR. DIFRJ EOWAROS DET 514 SIiCKE BASH BAFTcIY mASMa DESCRr r*N (COW). T•COAT CEMENT PLASTER T%°x SYSTEMVw L1GHr SANO FINISH A'RO'AQE SAFm"DRO FTOPERE13F ON A11 W45 urt3*Pm Ru1'TQM BMTE LESS THIIR it S FINISH ROOK T1PIfJLL Aii Ii1 v1 WWE.CE1EfRPLASTER YFQ SAFEfYA Gj1QPE 91 LFFES WTFWI TP OF N}N¢1R Y C4®f3 OF . p,E C �: BEhLMN MOORE RN1EfREE [;fiEEN A DDOR. WPeE WTTOM EDGE 17 VIE IS LESS a WARQYE10M MSWAM OE$MwTION(CONE) SCOAT CEMENT PLASTER ALL L MR N fAPDM MV RAZED DON MSEWMIES SHkU IIE GONS"LCM nF H2-M A03.101 SYSTEM*r LIGHT SANS FINISH K&16Y11f1E O.AOR6 W" Awl OF ONE PANE PV RNQ TFE SAFETY 4LMW RE0001 6fr QFmxflu,7a W70.7i e x+i ry.r EXHIBIT 7 - Pendry Hotel Elevations SHEET NOTES Oy OPEN TO N"w' ABWIF 1 IIE'OND 11 SIRLCT1AAl. STEEL PIPE=kW WOOLMOM 0aL0P2-wATPJ f=7IN7 M 11 OffTOM CQNCFaFIf F BR W MR FA9:]5 16 NLYn FRAIk-6C€ABRPµ$FF3i PATUPFI SEE OFTA4 Sr SCREEN IR@ffAQRPl.l5TE31 NECHAHGIL _ J J L 11 II L MAIM BLDG WEST ELEVATION (PLAN SOUTH) GUESTROOM BUILDING BEYOND ROOF SCREEN BEYOND '.• Leal M1 N UTA M rii.. An: M, 0 414) 61.1: YI wI6 `w I AI HFO w+i IC � lain .au I I I I � I I TOPOF fail PARAPET 7T-S' W-MVIJPDFPARAIF[(I� it :a NAM T OP LPP®f PODF p it o- W T o � {I>,rEs R17aF 1d C I I 1 14+ITGP OF aRH1'AR4PEi� yl eQJ1T[YN PAMP[F - it Nr T - _"TOP uEM'6R-L-Rw.....,5 I - - LrwT a P LowER RooF — i 2 MAIN BLDG NORTH ELEVATION (PLAN WEST) .. LEGEND — NAME STONE VENEER TALE _ _ NAME METAL CLADDING r COLOR COLORRAISTBD , vM1f COLONL DARK BRONZE OE9CRIPTgNICONij TILE OVER dCRATCH AND OESMFMN ICWR CUSTOM MMEFOPAA LNY BROWNCOAT G4 MTL CLADDING W7 SHOP APPLIED HIGH PERFORMANCE 2COAT PMF MATING p. . NAMECEMENT PLASTER 1 COLOR COLCR BENJAAIIN LIOOPE PURE WHTE OC-81 DESCRIPTIONjCONTj MOAT CEMENT PIASTER x YNIO0Yl5MSTEM TA0. SEE 1YPIOEaY ----- SYSTEM W UGHT&ANDA" s+aTE9A HEVATKWS NAME CEMENT COLOR-ENA L PLASTER RE BALTIC GRAY TI67 'mow 1>AE P-au DESCRIFMN ICWV 3-COAT CEMENT PLASTER VT A� SYSTEM W UGHTSAND FINISH Wac O2A NAMECEMENT PLASTER yi '_-- u.YUVE 1,79 lv ' COLOR COLOR DIIHH EDWAAL7S DET 574 SIAOkEd ASH SlLLrETyGLApNG- J DESCRIPTMOIN jCANTj 3COAT CEMENT PLASTER SYSTEM W7 U[:R SAM FINI{91 PA UWEN GJ4W TA19"RIMUN AL liA5SL1LES NITR9aTF FDGE LESS TWW kwAw E'•.SN RJxP roA L. NAME.CEMENS PLASTER MN E sAF[TY%Ajw RF7PFR19)J[AL LTR:9"T N7r CF gAkw I ywwT om OF C9LOR BENLAMIN MOORS RAIRTREi GREER Aaap9*HERE EOTIMN W LITE It LEM TINN V AEOVE WNF.7DC RaACE _ CG96B OESCRIFRFON jCONrj 3COAT CEMENT PLASTER ALL EITERIN wiiDIXNfO aLNffi a ASSE,BLE&8 BE Cat5111KIDCF SYSTEM W LIGHT SAM FIRI.RM WTIRANE 41d14*ITAA01W ONE PANE IAE6TN16 THE SEE1Y aA3yC RFOJIREW4T; WSEOT-02 e [ 7W2i H9I,➢--T11- SOP m1a NOTE: Redlines indicate elevations per SDP2016-0009 SILVERRDCK DEVELOPMENT COMPANY, LLC 52-200 SR4ERRCCK WAY LA OIIDNTA CA 92253 Gensler 2256ws-q T� m9mim S-1W9 T-6A55, Am SFn 7wy Glw", uism � I 1 I_aM. LM.-W- 7P19 ,7M iV3 A RW PEW I NOT FOR CONSTRUCTION MONTAGE LAQUINTA- PENDRY HOTEL -*ON w 55.7598.004 MAIN 1LD3 EXTERIOR EI-EVA TIONS 5"1. A-0,, ,J 1-12-M A03.102 EXHIBIT 8 - Pendry Hotel Elevations FQ F fMA PIP Ar,n fA$ F,P i k L 4 H2-F SOUTH ELEVATION (PLAN EAST) A9F iDf 1C, w1o� I I _F _ _-- -•. WM ma Rf PARAPETS 7--- r j P 2 H2-FPEAST ELEVATION (PLAN NORTH) P!RAPEf _ h • NW iC?OP P!Ir �PF - TR F i MP lPYF1 '^i ti +T9 P SILVERRDCK DEVELOPMENT COMPANY, LLC 52-200 SR4ERRCCN %AY LA UJINTA CA 92253 Gensler n56." T. m9`fiim S-1600 T-FA551 Am sa. oey urn, van star. L� MOLI;IM UuE FOR PUW 3 H27 NORTH ELEVATION (PLAN WEST) 1 H2-;- WEST ELEVATION {PLAN SOUTH} R NOT FOR SHEET NOTES LEGEND KEY PLAN CONSTRUCTION MC KAME MWE METAL CLADDING _ .. z _ COLO5TOfLORMXER 11LE _ -- R,I,�w. A5 AAIW FFGAEL OQXr s BDESCRIFRON RO,YN IXIA AOHTj LE OVER SCRATCH AND 81D�.9. OEBCMWMN{CO": VLWrCM BRAREFORM My _ CC `'� S5 MONTAGE LAQUINTA- G0. AfTL CLADOR7G 1W.71CP APPLIED HtI�DP.,G [)un Od, Af PERFORMANCE SCOAT PYOF COATING snP m,a ' �. , ` PENQRY HOTEL a� N w«w {1241,Ep CFI¢f1[R.+STER PA9APEf F •._ '!. PAS H2 PEND en LE'fALL ._ _ NAME CEMENT PLAgTET11 N WXDFaM LELEFR FVStt3M UWX- �' COLOR BEN"IN MOORE PARE riHRE OC44 `_- OESCRIFMNMCONT{ 3CtAT CPAEAT PLASTER X IYIHOPY+yYyTEN iAG EYPI,OOYV P NOTE: Redlines L 55.7598.004 ----- srsTEMNVLKMSA34pF1HSH 7niTf4E1EVATM]M5 ��"' •. NAME'CEMEW PLATER r � o.aigmae COLOR BEFEAIUN MOORE F ALTIC GRAY 197 AH FITNESSCEN3ERMWVAYOW MSCRIMN{CONT�DCOATCAIENTPLOZISR � 'N indicate elevations per 3YSTEM YR 11pfTSANOflHSN 7FrOc P7A • 4p,�� 1 �--- - HPAIE.CEMENIPLASTERu V&ic 25SDP2016-0009 "S a" COLOR DUNN EDWARMM514SMOKE4 ASH sorfTr aAnMc: PA12 p OESCRIPITON{CDNT{ 3CLIATCEA4WPLASIER "'� iy +�• SYSTEM P1111C#IT SAND FRiSH MWNE W EN%A3'FMg(XDFSTg 04ACL 01AS L"U PrtR D01104 EDGE IE.IS 1 11 ,d �RO�F,kVrRM.R Ty Ym �_f Z' Aa hd W 'ME CEMENT PLASTLT7 GR '�' a ii.' COLOR[IEEILLWIN MOORE RA]KrnE GREEN AGy RW�E9QT?0u0 t61E5�5PrWV RffAM EDGES.� r J �E SCWPTIOWONTj 3CO,AT1-,E IT"1ER k t P`lEWA &C-Ow kO WIEO DWR ASSFNBI.ES'JMII BE WdTRUM LK H�-F Aa3.1�1 SYSTEM Nu" SANO FWH 1RL'MIk� mG wTM A Lw of ONE PAwEAEETINCtE sqz. GAa� AE"94mm i�SE:Ri0r,M6 •SCi0M 71 EXHIBIT 9 - Pendry Hotel Elevations 1 2 3 4 5 4 H2 BLDG A NORTH ELEVATION Q C B A T.B. PARR -PET ��•• 161 , T0_W` 0T 9: 3P-P e .o- _P.f i 3 H2 BLDG A WEST ELEVATION _. I SHEET NOTES STIA.'.r Xk VRi ONE MJ&4 WO a7W 0.lOR Z.Cr TWRF gwnrp W u ALIN FFMWO A% AI"WOR W SHOP FA]IPoG= 5T�� QWLWAL 61 Y TFYI. Cv{iIrG SHgPAPNJEO ]tl PTO WA, F"143 W DW EDGE r5 0E3W RASTER TAWGI)i UM k" rMZ>TALLYAW VEFFA'Au T T„RC'Aa Y! *D00 F741 m*10a, SFE Km SEE mti M *"FFI[1mk" 5a NF SEETETIIL 6 7 8 9 A B C p T O RMIio l IIJ I• FFVE.3y HfYG aH S r r 2 H2 BLDG A EAST ELEVATION 7 fi 5 4 3 2 1 i 3F lumP11111J.I IIII II II I II Alf 111EI lliilll f if Iflf II II Ilf III -f If f iE [M Alf I1 II if Ali i it l;l11111 llf 111l ]III11�11 IIlf !RMi - LEUE GLAZING SOP AND - — — - -- - - - - - — • - - — — -- u CURRENT Illi; Illi. II i f l IIII' III1lIlI Ill 111 [IIII°III f Illl Iflf II Illll 1 i 1', I iI I T4 i l`I I I I j � gyp r r H2 - BLDG A SOUTH ELEVATION : LEGEND NAME STOW VENEER TILE _ _ - NAVE:WTAL CLADDING •'m-_-• DOLOR COLOWX TPG ur.] COLOR PARK BRONZE DESCRIPTION=Ntl TILE LIVER SCRATCH AND DESCRIPTION JCONTJ. CUSTOM SRNKEFORM NJY BROWNCOAT - - --- -- GA MTL CLAMING IW SIICP APRJFy HU30 PERFORMANCE P•OOAT PYDF COATING .� CEMENT INVOR1 COLOR 9EN.WdIM 1,R7CRE PfAVE NT6TE 11Cdl DOLORRE DESCRIPTION ICOM'J 3COAT CUAW PIASTER A YYTIooHY SYSTEM TAG 9H riP1p]w' SYSTEM Fd t1GM SAND FRNSI4 N4&'CEMENT PLASTER COLOR BEN.WNN WORE SPIIYC GRAY 14V aAID • - DESCRIPT ORJDONT} 3-COAT CEMENT PIASTER ASTER TYPE SYSTEM YR I_&AT SANG F]9 HI KT om S 24 NMAE.CEMENT PLASTER n! - -- - - UVA-M d2R ray COLOR DUNN EDWARDS DET 514 SMOKES ASX &kFM GADNG SYSCRIPTI0N7{DOSA D FINM C41HF17E PLASTER SYSTEM NP UGNH SAHHp FIHtB41 P !M_&MtY GAZ HTFTPE�) Ctl RLL RFSLHFH6 BT WFRW �LFS.STW Ho- ADNEFvCHPLWk rwPL,k NAME:CEMENT PLASTER MNu 6AFFIV MAW tTE1HPER®J d J%31MHINR' OF N?Awa V"F" em CF COLORBEHIAMINLgCPETWI,ITREE GREEH A 008F NFRRE MTn]MA W L1741 LESS TRHR 8V A119a HYLLAIRU AAA¢ DESCRIPTION(CONF) MOAT CEMENT PLASTER AlEXTEF10 YpDOR''uo¢uffifT10CiA56ElAFl11ESNW1 FE 01[*Wt UCIID6 SYSTEM IN UGM SAND FRRHS" MIXTN1A,Erkz.?4 WAR, A W OF ORE PARE WE w THE SOFTY G.AmIG REWAZwfm rc 5-.L+0N2A%-MCMM21 9AIH➢WG oHlTlud NOTE: Redlines indicate elevations per SDP2016-0009 SILVERROCK DEVELOPMENT COMPANY, LLC 52-200 SFLVERROCK WAY LA OIJIRTA CA 92253 Gensler 715&o.xr •' urnSieH- N,9 ,2P1 issu F P[FMr umo%Taa.. NOT FOR CONSTRUCTION F,jr «— MONTAGE LAQUINTA- P£NDRY HOTEL w*dm_w 55.759B.004 IILDG TMA ENLARGED CLEVA00w Al mdteLW H2-GA A03.201 EXHIBIT 10 - Pendry Hotel Elevations 1 2 3 04 H2 - BLDG 8 NORTH ELEVATION D C 0 H2 - BLDG B WEST ELEVATION 4 5 6 7 8 B A 9 a A 8 C D 1 IdaB wy 101 1A io To PETS W sri TO RQF iy E13opr p ff I ` 7 u i1 7 n fs — I T� T �ryTcol� 02 H2- ;. BLDG B EAST ELEVATION 9 8 7 fi 5 4 3 2 1 76. sGareFW we m wnnor N, q�IA,Pt� TO NOC= T o ROOF0 V. i III .6 V au 3B �S LAZING ANOG...11.111.111. ...... -� II��IF.— �5-}_3.rCURRENT U. r it I.. r 6 T_ 1 7111- 01 H2 - BLDG B SOUTH ELEVATION SILVERROCK DEVELOPMENT COMPANY, LLC 52-200 S VERROCN WAY LA OIIINTA CA 92253 Gensler 715&o.x•r •' 5a.p Pia yJ •ol urn Slab - . PnA RatrlAHen 4 zm+ *X ImLS �PERUI SHEET NOTES LEGEND NAME STONE VEFCER TILE _ _ -_ NAME METAL CLAWING M O�I TO Tr1oW I•IET "` � _ _ COLOR COLORANAm Wp COLORDART[ BRONZE OESCRAPMN[CONT) McTOM BRMEFCRM HW STRIAT[IgtL slF� w-Lw &cssr�,u coat 2adrw�mv�INc sffi - WcSCRIMION [CCM1 iRE OVER 9CRATCHMIG � MTL %IOOA7 ii�R1 ioal�.',OAT �1II-PWG I1RLIli rd Av^P FA9TU]4Ta�a FZ YN, w5T0Y � W HK��+fiF�lAMNCEi �%T RM11f CW 4� A�w �N ODAT PERooRLwtcE 2�oAr PVDF OOATBtO�� FORMA P D :m PTO[S4 RAgw kwI]TAP EDGE NAVE -CEMENT PLASTERS 5 CEYENF v1R5T6ewN mw elAYIACRIDNIW11 r LTA YEFnaI vTYPl CT1 COLOR 9EHNUPtl MOORE PORE WHITE OC6< Tr W1AOO:RAI�'BROG'E' BEE LETAIL [1ESCR7TIDN jCONT) &COAT CEMENT PLASTER F l *mw SYS Or, srTeYNCOW -4---RA Ye WOOD FRAAFD Ra]F gF RAM FEE MQL SYSTEM Wl OaHT BAND FIINSH QV8mmQEATn]L]IB m• COLOR: BIDNPMMCOREBALTICGRAY ,ABT 1,w, NOTE: Redlines indicate elevations per 9VTTEDESOV _ [CGNT) & FINISHOAT MENT RASTER SYSTEM WV LN3R SAND FINISH rir 41% SNCC GK -- - - -4YA% BBA SDP2016-0009 EM NAME CEETR PLASTER COLOR DUNN EDWARDS AFT 514 SMOKE 6 ASH SAFEN LA WG DESCAIPTIDN (COLT) }COAT CR4ENT PLASTER $Y$TEM W✓ LAGNT SAND F04SH MDwLDFS FFY RLDNP ITE%*V4EJ tyl A pA55 JTU 4INP OM Tiff{LESS TNN TrAWQ FINSHROO.TTF,rx NAME CEMENT RASTER P?"JDE MFEFY QaZIHg{T9�YFNd�IOH U" W"N YL' OF A3uaeIF lFitnGL ®uE$ OF COLOR' BENARMIN MOORE RAW .GREEN CC-SAO ACOUP, IW,EpE BOTTOM EDGE OF LITE IS LESS TMYI w WBQFE WWLNN& A A{E GEBCRIFTION(CONT) &COAT MAENT RASTER AIJ, E[TW1 lWhBM AhO GAMI DOOR WQUTANtS RAW- OF12MKMWFED OF SYSTEM Wl LNGiT$ANG FINISH ujnRAhe%uw WTFH A mN OF ONE pud LFEIINO IIE smcw imRcoop NTS Lv SECTION24M•cH mwlI umlop .. NOT FOR CONSTRUCTION Pigr«X�• MONTAGE LAQUINTA- P£NDRY HOTEL w*dm_w 55.759B.004 D-10m ELDcTy"EmIqu OCEWTIDfs m6CON H2-GB A03.201 EXHIBIT 11 - Pendry Hotel and Golf Club Site Plan NOT IN SCOPE ':'G� :N SCOPE r SfLVERROC:iWAY STAIR & ELEVATOR TOWER SDP AND CURRENT AND CURRENT ,.' 1 I ELEVATOR TOWER t ti ESI ' PLANS ; A l -- �OOU�g1 1 01 OVERALL SITE PLAN GENERAL NOTES n eWMG mwe SW2010 k IV, FITNESS BLDG F F W ♦1e1 STAIR & ELEVATOR TOWER SUP AND CURRENT ADDED STAIR & ELEVATOR TOWER PJf:T IN iCn: a (STAIRWAYS AT END SPD AND CURRENT MODULE 94 �1 1 I BLDG MODULE 95 (MBLTY) I MAIN INGM 3 t SLOG @ / Afor. �a RR RR $ � A NOTE: Redlines indicate building footprints per S D P2016-0009 LEGEND ---- Slr6M1tN — — — — weanaen Pnor�attura 9� F*� � SI ♦ POOL EQUIPMENT BUILDING SPD AND CURRENT SILVERROCK DEVELOPMENT COMPANY, LLC 57-er�SI'.'i: R?i -F. V.+r _A CG 52,53 Gensler I . ol. w.em.Nn .'019 12-EI I.5lE iLR PHYF1 S -Sg.— KEY PLAN NOT FOR CONSTRUCTION me cc N.J-a PA 4 SS MONTAGE LA WNTA - PENDRY HOTEL PA 5 HZ RoJed Menh.r 55.7598.OD4 AH � paenorw OVERALL S1TE PLAN HS H/'�1� PAP £c.r :ifL AS - 7GiCi H2 A00.006 EXHIBIT 11 - Golf Club Elevations 9 6 7 6 5 a 3 2 1 p rnl +w RW +01 Fd •R to wE WREN 11 Im A iV iAA 'J' i mom IFi RDDFr0P.h 1] V - - INi#AA4CelTE i OP� A ;• - r L[A' VRODEQP® ��-1 �• -' _ _ _ — _ _ LEYEL01 o• A is.1h. n tAe yr nr � ,l >3r5 A as 4 NORTH ELEVATION Mech. ROOF SCREEN ,a:nsE Ix•=•�• BEYOND H G F E yy D C B A RETdEIX1TE R a ■� � J ���i .. •• ���� IH.Ei 4, i-1 it a +1e6 A rye , +Ef A • iR I Er6F7 +[d 3 EAST ELEVATION S 2 3 4 5 6 7 8 8 7 Apl +ll aJs iO A Fp t01 ❑ A ire 55 49 SEE W � ASA +:V Z A i1A r QED f SOUTH ELEVATION Mech. ROOF SCREEN 2 BEYOND A B C D E F G H AD, N1 l DP L rs x A n• oe u 4 CART BARN AND RESTAURANT WEST ELEVATION OOIA Li Apl tAa Al Y6 A A 1p AST ;3 - 1i A 0 r o AF�A S.AIDI n iyPERa[gcrgP� A --r I�. IOAER N'%IF+p P. f • v� ENEL vo TOA EJM C R 1 p%R ROOF T C, P. ,1 RnERRFRATE poLF T OP IQ :1 U2M Now? nP I� q.p LF?MMI* c v SHEET NOTES M RN1. re pFETATo1H.mY+A®YEI6ETOFq 11 CW_q 4 AI.SRF3RPE7M %AY, CIl4Tp1 rpLUR py�p5r Pv11F pOATuq sgD M ALUM FNAMEDVAN W&tEM 41 FA S NCTi FRAAED �TITPM3iE�iMK1NItlCAI LEI 61 UXAIM 73 5ti@Il Y1UL i9t�PLL''PEi OEFAL NTEAE A1101 fCi0D1RAl1Y R tWo TrpfJ,! 3H ,QFTNIB 3NrE PR1)410E Ta'At•A WR llPmf✓6 sT IrTALLawmRraAMe+ Gf QUTN OF SrR.CTUFV AJ OEyO C MODEM FCRGLAW" 17e DOAMPDUj TEjtlIMAIISTAAT GQW 46RIC{T TOORlal V4] IV CLwmSPW rWIMA1,C4AWG4kW I. Bo As pu Bt1l1C4R FEa .'Gf�AeE x+A Q.4KY SPECETAIL 71A RREDk RTJWQONIEUT+WR[q GENERAL NOTES A. ERTFA�OR LOlWH@FNY9+T0 MATb+VANObN SYSTEM I4NLLION FY-G� a cavAwrarnns:FRcrwvraasn Ta AUTul AnuccvrrRuila]LOI[rvP NOTE: Redlines indicate elevations per SDP2016-0009 BUILDING CNFRWE gpv 20 rF LEGEND p SI DI r� MENT COLOR INMOR1 COLOR MOORE PURE TIO"10N VENT LAST OESCRPTICNA ICOMry.3-C6AT CIE 11EHT PLA4FER SYSTEM Wr LGIfT SAND FINISH NAME.CENENT PLASTER 2 COLOR BEEWAULN MOORE BALTIC GRAY 1467 DESCRIFTADH (CONT)'&COAT CEMENT PLASTER SYSTEM Wr LK+7TTSAND FINISTI NAME E COLOR:00LOMIIXTED DESCR W,ION ICONTY. TILE OVER SCRATCH AND BROVAI COAT NAMSMETAL.CLADDING MWRE MANL)FCOLOR. PURE WHUE JCC-U COLOR. PUS 55grtE{CC�i4I DEKRIPTION ICONTI CUSTOM BRAREFDRMWN GA. MTL CLADDING SU S110PAPPLIED HIGH lay PERFORMANCE &COAT PV0P COATING - WANOFACTURERSHERWN4VWAM5 ® STYLEISERIES: RAROPON COLOR KENDALL L;HARCQAL DESCRNPOH{CONTk SHOP APPLIED HIGH PERFORMANCE 2-CA011 PVDF COATRGC NUMBER: 36M55, x SrSEF7i1TMA SEE VIRboN�s�sTE1A ELEyA11Y ELLnore Pq oAUAc nPE r+cU M[ y 1 11% 074 G( VA wq WIN JS 6VETF rnsQW rIVAEREDI WALL UARS UrES1BTH p.. LESS THAN 1rAR9YE FR FLOOFL TVPIML MFETY GLFz 3 ITE{PETEDj CTA UTES VPM N OF Ex f YERICA E.Y.ESCFA ODOR NHDTE BOTTOM EWE '!p&t TwINlI1'AB71'E WMI{ Wi51EiA1� �ORYeFD01A'R%O OLAZEO COCK KSSEI LIPBSM:. CTEO CF MUlTF4ANE GA➢N6MTHA qN :1 ",� &y �PIGTI� 31FEiT AAADM3FEfME1BiI5 : I :.. •7Nk=r AS C Plant Legend Trees Shrubs, Perennials, & Annuals Cactus & Succulents Symbol Botanical Name Common Name Size Symbol Botanical Name Common Name Size Spacing Symbol Botanical Name Common Name Size Spacing S Am Agave x 'Stern' Coyote Bush 1 gal 48" o.c. * Agave americana ++ Century Plant 15 gal 72" o.c. Acacia willardiana Palo Blanco 36" box Cp Caesalpinia pulcherrima Red Bird of Paradise 5 gal 60" o.c. Ab Agave 'Blue Glow' ++ Blue Glow Agave 5 gal 30" o.c. * • Dalbergia sissoo Indian Rosewood 36" box m Chrysactinia mexicana Damianita 1 gal 24" o.c. Ad Agave desmettiana 'Variegata' ++ Variegated Smooth Agave 5 gal 36" o.c. * Olea europaea Olive (Field Grown) 14' x 14' (as shown) Df Dalea frutescens 'Sierra Negra' Black Dalea 5 gal 48" o.c. Ah Agave havardiana ++ Havard's Century Plant 5 gal 42" o.c. * 16' x 16' (as noted) Dm Dalea versicolor v. sessilis Mountain Delight Mountain Delight Dalea 5 gal 36" o.c. * O Agave lophantha 'Quadricolor' Quadricolor Century Plant 5 gal 24" o.c. * Parkinsonia x'Desert Museum' ++ Desert Museum Palo Verde 36" box A x S Dodonaea viscosa Hopseed Bush 15 gal 72" o.c. * Au Agave murpheyi 'Rodney' Variegated Murphy's Agave 5 gal 36" o.c. * Rhus lancea African Sumac 36" box Ef Encelia farinosa Brittlebush 1 gal 60" oc. Ao Agave ovatifolia 'Frosty Blue' Whale's Tongue Agave 5 gal 54" o.c. Ew Eremophila glabra carnosa 'Winter Blaze' No Common Name 5 gal 48" o.c. * Ap Agave parryi var. truncata ++ Artichoke Agave 5 gal 36" o.c. (D Tipuana tipu Tipu Tree 36" box EI Ericameria laricifolia Turpentine Bush 1 gal 36" o.c. O Agave victoria-reginae ++ Queen Victoria Agave 5 gal 24" o.c. S Ficus microcarpa nitida Indian Laurel Fig 15 gal 30" o.c. Av Agave vilmoriniana ++ Octopus Agave 5 gal 36" o.c. Js Justicia spicigera Mexican Honeysuckle 5 gal 36" o.c. OB Aloe 'Blue Elf' ++ Blue Elf Aloe 1 gal 24" o.c. 0Larrea tridentate Creosote Bush 1 gal 84" o.c. Af Aloe ferox ++ Cape Aloe 5 gal 48" o.c. * Palms & Cycads Lc Leucophyllum candidum 'Thunder Cloud' Thunder Cloud Texas Sage 5 gal 30" o.c. * As Aloe striata ++ Coral Aloe 5 gal 30" o.c. Symbol Botanical Name Common Name Size Lf Leucophyllum frutescens 'Green Cloud' Texas Ranger 5 gal 60" o.c. * AI Aloe vera ++ Medicinal Aloe 5 gal 24" o.c. OBrahea armata Mexican Blue Fan Palm 6' BTH S Leucophyllum langmaniae 'Rio Bravo' Texas Ranger 5 gal 54" o.c. * S Cereus hildmaniannus ++ Peru Apple Cactus 2 trunks min. Per Plan Chamaerops humilis Mediterranean Fan Palm 20 gal G Leucophyllum laevigatum Chihuahuan Sage 5 gal 48" o.c. * Ec Echinocactus grusonii ++ Golden Barrel Cactus 2 gal 24" o.c. O S Punica granatum Pomegranate 5 gal 72" o.c. Eu Euphorbia resinifera ++ Moroccan Mound 2 gal 30" o.c. Phoenix dactylifera Date Palm 24' BTH S Ruellia peninsularis Desert Ruellia 1 gal 36" o.c. * G Euphorbia rigida ++ Narrow -leaved Glaucous Spurge 1 gal 36" o.c. • Washingtonia filifera California Fan Palm 8' BTH (as shown) GD Senna artemisioides Feathery Cassia 1 gal 60" o.c. Et Euphorbia trigona 'Rubra' African Milk Tree 15 gal 36" o.c. S Tecoma x 'Crimson Flare' Crimson Flare Esperanza 5 gal 60" o.c. * S Ferocactus emoryi Emory's Barrel Cactus 2 gal 30" o.c. Fg Ferocactus glaucescens Blue Barrel Cactus 2 gal 24" o.c. Ornamental Grasses Fp Ferocactus pringlei Ferocactus pringlei 2 gal 24" o.c. Columns & Large Accents Symbol Botanical Name Common Name Size Spacing a Hesperaloe funifera Giant Hesperaloe 15 gal 60" o.c. Symbol Botanical Name Common Name Size Mw Muhlenbergia capillaris'White Cloud' White Awn Muhly 1 gal 42" o.c. He Hesperaloe parvifolia Red Yucca 3 gal 48" o.c. Md Muhlenbergia dubia Pine Muhly 1 gal 36" o.c. * + X Chitalp p a tashkentensis Chital a 24" box Hd Hesperaloe parviflora Desert Flamenco Desert Flamenco Hesperaloe 3 gal 30" o.c. Mu O O Fouquieria splendens ++ Ocotillo 16" box 4-5' Tall - As Shown Muhlenbergia dubia Pine Muhly 1 gal 30" o.c. * H Hesperaloe parviflora 'Perpa' Brakelights Red Yucca 3 gal 24" o.c. 24" box 6-8' Tall - As Noted Hs Yucca rostrata ++ Beaked Yucca 15 l Hesperaloe parviflora 'Sandia Glow' Sandia Glow Red Yucca 3 gal 30" o.c. ! gga (4'-5'tall, min.) Groundcovers S Hesperaloe parviflora 'Yellow' Yellow Hesperaloe 5 gal 54" o.c. Symbol Botanical Name Common Name Size Spacing Hx Hesperaloe x 'Perfu' Pink Parade Hesperaloe 3 gal 42" o.c. AR Acacia redolens 'Low Boy' Prostrate Acacia 1 gal 84" o.c. Vines & Espaliers OE Opuntia cacanapa 'Ellisiana' Hardy Spineless Prickly Pear 5 gal 48" o.c. * DS Dalea capitata 'Sierra Gold' Sierra Gold Dalea 1 gal 36" o.c. Symbol Botanical name Common Name Size S Opuntia santa-rita 'Tubac' Purple Prickly Pear 5 gal 48" o.c. * Dg Dalea greggii Trailing Indigo Bush 1 gal 36" o.c. Ol Macfadyena unguis-cati *** Cat's Claw 5 gal Pa Pachycereus marginatus ++ Mexican Fence Post 15 gal Per Plan S Lantana montevidensis Trailing Lantana 1 gal 42" o.c. OP Pachycereus pringlei ++ Elephant Cactus 15 gal Per Plan S Lantana x 'Dallas Red' Dallas Red Lantana 1 gal 36" o.c. S Pedilanthus bracteatus Slipper Plant 5 gal 42" o.c. LN Turf Lantana x 'New Gold' New Gold Lantana 1 gal 36" o.c. S Pedilanthus macrocarpus Lady's Slipper 5 gal 36" o.c. Symbol Botanical Name Common Name Type S Pilosocereus pachycladus Blue Columnar Cactus 15 gal Per Plan Tifgreen 328 Hybrid Bermuda Hybrid Bermuda sod S Portulacaria afra ++ Elephant Food 5 gal 36" o.c. S Portulacaria afra 'Minima' ++ Dwarf Elephant Food 1 gal 30" o.c. Notes 1. The contractor shall verify all plant material quantities prior to plant installation. Plant material quantities are listed for the convenience of the contractor. Actual number of plant symbols shall have priority over quantities designated in the Legend. 2. All plant material designated with (++) shall be planted with cactus and succulent back fill mix (see planting specifications). 3. All plant material designated with (***) shall be planted with acid loving plant back fill mix (see planting specifications). 4. All individual shrubs @ slope conditions are to be underplanted with ground cover to match adjacent plant symbol. 5. All planting areas to be mulched with 2" depth Palm Desert Gold decomposed granite. Landscape contractor shall contact Southwest Boulder for decomposed granite. Contact Brittany Marcik, 760.685.5224. 6. Install root control barrier when tree rootballs are five feet or closer to curb, pavement, drain structure, or wall. Install only on the side of the rootball adjacent to hardscape elements at a minimum 10-foot length, centered on the tree trunk. Refer to Landscape Specifications. Root Barrier Symbol Description Note — — Root Barrier Refer to: Landscape Specifications =Plant Matches SDP Conceptual Plant List * =From same genus as plant listed in SDP Conceptual Plan List, but different species or cultivar SILVERROCK LODGING, LLC 52-200 SILVERROCK WAY LA QUINTA, CA 92253 Gensle r 225 Broadway Tel 619.557.2500 Suite 1600 Fax 619.557.2520 San Diego, CA 92101 United States u r t o n Landscape Architecture Studio 307 S Cedros Solana Beach Ca 92075 858 794 7204 T 858 794 7207 F www.burton-studio.com 0 Date Description 2019_12-20 ISSUE FOR PERMIT 2020 02-14 CONSTRUCTABILITY REVIEW N -o �> � J U (U (n O U O J PRCHITECT , sTgTF 0 r z v_ Patrick L. Baldwin z No.5208 14 Feb 20 moo. date 1� a�aare • 30 Seal/ Signature NOT FOR CONSTRUCTION Project Name PENDRY HOTEL Project Number 55.7598.004 Description LANDSCAPE PLANTING LEGEND Scale As indicated P5mLP0n01 © 2019 Gensler Plant Legend Canopy Trees Vertical Accents Enhanced Desert Landscape Plant material to supplement "Native 1 Naturalized Desert Zone" Symbol Sbranical name Common Name Minimum ST20 Symbol Botanical name common Name Minimum Size Symbol Botanical name Common Name Size 0 Paiklnsonla x'Desert Museum'++ Desert Museum Palo Verde 36' Bolt Prosopis glandulme Texas Honey Mesquite Lllmus porvifoha'Trua Green' Chinese Elm Accent Trees Symbol Botanical name Common Name Minimum Size '���j11j]�}�/++ Chilopsis lineaNS Desert Willow 15 Gal X Cnitalpa tashkintensis Chitalpa Citrus species Citrus Lysilema wetsonii Desert fern Ebenopsis ebano Texas Etwny olneya tesata Desert Ironwood Sophdra secundiflora Texas Mountain Laurel Thevetio nerifolis Val raw Claander Vitex agn u"ast us Chaste Tine Palms symbol 8oranicd1 name Common Name Minimum Size CCC���{{{VVVi���555 Srahea ormata Mexloan Blue Fan Palm Varies 6.20' BTH Phoenix dactyhfera Date Palm Washingtonia fillfera CalHomia Fan Palm Turf Symbol Botanical name Common Name Six& Beimuda Sod Cereus hitdmannianus++ Peru Apple Cactus Dasy'lldon wheeteri ++ Desert Spoon Dodonaea viscon Purpuraea' Purple Hop Buser rouquieria sprendens++ ocob110 FI:Speroyudca whipplei ++ Foothill Yucca Tnevetra narifntla (peruvlana) Yellow Ueander YUCCA rostrata ++ Beaked Yucca Native 1 Naturalized Desert Zone Symbol Botanical name Common Name Agave americana ++ Century Plant Aloe striate ++ Coral Aloe HocCharis pilulans tTkarl Coyote Brush Balleya multiradieta Desert Marigold Lanalpinin pulcherrima Red B•rd of Paradise Cauiandra califomica Bale Fairy Duster Dalea fn,[ascens'Sierra Nags' Slack Dalea Dales greggli Trolling indigo Bush Dyssodla aramea Shrubby Dogwood Echinbcactus grusoml ++ Golden Barrel Cactus Encelia ferinosa Brittlebush Encomeria laricilplia Turpentine Bush Ericameria nauseosa Rubber Rabblttlrush Festuca malrel Atlas Fescue Hespemyucca whipplei ++ Foothill Yama Larrea tridentate Creosote Bush Leucoptryllum species Texas Ranger Muhtenbergla rigens Deer Grass Gpuntia species +4 Prickly Pear Penstemon spectahi Iis Royal Beard Tongue Serino artemisiodes Feathery cassia EXHIBIT 12 - SDP 2016-0009 Conceptual Landscape Plan "i"teauissims Mexican FeathorGram - Plant Palette Tecomastans Yellow Bells 36' Box Sim 5 Gal 1 Gal 1 Gar 1 Gal 5 Gai i Gal 1 Gat 1 Gal 1 Gal 5 Gal 1 Gal I Gel 1 Gar 1 Gal 1 Gal 1 Gal 5 Gal 1 Gal 5 Gal 1 Gal 1 Gal 1 Gal 5 Gal Asparagus densiflorus'Sprenigeri' Sprangvr Asparagus I Gal Bouga l nvl Ilea sop. Red Bougainvillea 5 Gal Sulbine frutemens ++ No Common Name I Gal Larissa macrocarpa'Tuttie Now Plum 5 Gal Euphorbia rigida++ Yellow Spurge i Gal EremaphiIa maculata'Valentine' Spotted Emu Bush I Gat Feijoa seltowiana Pineapple Guoya 5 Gal Fleur. micracarpa nitida indlan Laurel Fig 15 Gal Justicia spicigera Mexican Honeysuckle I Gal Lantana species No Common Hama I Gal Ligustrurn faponicum 'Tenrium' Wax -Leal Privet 5 Gal Myrtus communIs Myrtle I Gal Podnanthus macrocarpus Slipper Plant 5 Gal Pensteman eatanli Firecracker Penstemon I Gal Portulacana Will ++ Elephants Food I Gal Prunes caratiniana Camlina Laurel Cherry 15 Gal Punica granatum Flowering Pomegranate 5 Gal Rhus loncea African Surnac 15 Gal Rosmarinusofiicmalisspeales Rosemary I Gal Ruellin brittoniana Maxlcan Petunla i Gal Salvia greggiI Autumn Sage 1 Gal Sail toli(to chamaecyparise us LavenderCdNGn I Gal Sophom secundiHora Texas Mountain Laurel 1 Gal Tecoma capensis' Cape Honeysuckle 5 Gal TracheloW rmum tasminoldes Star Jasmine I Gal Westringia fruticosa Coast Rosemary I Gal xytosma cdngestum Shiny Xylosma 5 Gal Vines Symbol Botanical name Common Name Sim Bougainvillea sop. Red Bougainvillea 5 Gal Hardanberg.a vlolacea Fatae Sarsaparltla 5 Gal Mnfadyena unguis-cal. "' Cat's Claw fi Gal Pyrostegia venusta Flame Vine 5 Gal Rosa harnksiae — Lady Hanks' Ruse 5 Gal SILVERROCK DEVELOPMENT COMPANY, LLC 79-179 AFIMANSON LANE, LA0UINTA, CA 92253 Gensler 2256'o9awri• TO 819.%125M 5" le00 Fp 619.W2= Sxn d[gq CA 22101 VIOLA slam b u r t o n c+nd.�.ov MCN%tclurr xud.n l01 S C.drw S.P.-11-01 C. 92075 ese 1?512a� T 451714 1201 r wwwhun.n-rwdre.cem Ia ozre a..rroaon OS7a,aar6 SOP 5ubrni: No. 1 W1171116 50P 50.ftul N. 7 2 co �� Wmi nu .f3 S Pigeertlaae SILVERROCK RESORT & RESIDENCES f *4 NW -A ' 55.7598.000 Landscape Planting Notes 8 Legend a— L-0. 1 137e15 G. ,A; M6 M55 It, I t4 3 M65 NS7 M.Ba M�7' Md G QM . iq 19 11 Z. . Almn IT— k�oItM VA—_ L Jf P, 14 A_ w 146 Iff-r - 3 MAIN BLDG EAST ELEVATION (PLAN NORTH) ALT SCAE I*'= VV Moil M 54" 3 .55 M-ey M46 iM-I T III ua1 T T T BIDGOSBE`OMD 1. KCI Icii ,;f IV Bx 72N dLLCIMBEYOND LL f s� — a rr erJ — it I F5�t�*r 4t 71 0I Eli I J11 1II D. Eli H2-M TO P 01� H2mM TOP L 1.1 -02: P LEVEL DI FITNM,DENTEF RITT­_. 2 MAIN BLDG EAST ELEVATION (PLAN NORTH) LE I— — F5 -F5, �uj JO __97 Ia. 8, Y-tll cm.- � Trw IAA " M-C MCfi to, M-DI5: ME 4 WN ItH M-H 5 N4J . T . . . . . . . . . . IMF - ---------------- ED 491 11 TOP OF 11L_M!n� AuONw T5, Aj*61. TRELLIS TRELL H24 T 0 P UT41§C5k K.TOIR =cP_1 cP_I ;D 11 116. 6 !1Ni L. 1. . — L, L. L. a? . . __ 1 -1 1, 0 MAIN BLDG SOUTH ELEVATION (PLAN EAST) S:AUE SHEET NOTES n AA*��IN IS O'ENTDBEI,OWIABOVE IBEYOND 14 STRCTLRlS7�ELMPEMLUMMC�TWCOLDZ2-C�T�, CDAThC WD 41 CUSTOMCONCEAUEDGUTIERWIMPL FASCIA , YODDFRAMEDC ENTPLASTERPAWEr 55 WDODFRAMEDCEMENTPUISTERMECHANJ_SCREEN 75 CE ENTPLASTER CONM,YJIW�lIOWWALLIMDVERTIJLITY% L 87 ADD ALTE)TERORPLEVENEERREIURNSCORNERSTYPS- EUEVATDNV!-10433101 BB CUSTOM 5000E By DESCH WILD SGV�E CONSULTANT LOCAflON TOO 97 17 TiM-1- BLDG ID BY OWNER 149 TUEFINSHOONTROLOINT ZIT GASHEATERS PER DETAIL SMD SPD SED 216 CHIMNEY M FIRE DEPARTMENT CONNECTION (FDC) 265 PAINT TO MATCH ADSIZENT SURFACE LEGEND NkME:STONE VENEER TILE COLOR: COLORIMIX TOD DE RIPTIDN (CONTI: TILE OVER SCRATCH AND BROWN COAT NAkkE:CEMENT PLASTER I COLOR: BENJAMIN MOORE PURE WHITE OC44 DESCRIPTION (CONTI: 3-COAT CEMENT PLASTER SYSTEM N LIGHT SAND FINISH NAME:CEMENT PLASTER COLOR BENJAMIN MOORE BALTIC GRAY 1467 DESCRIPTION (CONT): "COAT CEMENT PLASTER SYSTEM Wf LIGHT SAND FINISH NAMECEMENT PLASTER COLOR: DUNN EDWARDS DET 514 SMOKE & ASH DESCRIPTION (CONTY 3-COAT CEMENT PLASTER !iYSTEM WY LpSNT SAND FINISH 14A4ELF1,IMPLA57ER mi-orr wicni MAGEwr FINISH 9E­RIPTONI (CCWt] 3 COAT CEUEti71 Pj 5TE1.. V ATE W' , RAI-1 4 T, -0 FII .: 11 HC-186 2-COAT HIGH PERFORMANG PVDF COATING SHOP APPLIED DESCR PTION (CONY): SHOP APPLIED 2-COAT HIGH IPTK PERFORMANCE PVDF COATING NAME.METAL CLADDING Mvx MANUFACTURER: BENJAMIN MOORE COLOR: PURE WHITE (OG-114) DESCRIPTION (CONTI: CUSTOM BRAKEFORM HVY GA MTL CLADDING MY SHOP APPUED HIGH PERFORMANCE 24*AT PVDF COATING COLOR: BENJAMIN MOORE KENDAL CHARCOAL xva HC-166 HIGH PERFORMANCE COATING DESCRIPTION (CONT): SHOP PRIMED FIELD TYPE 111m V T 4m S .24 u_uE a a A PRDVDE WETY 31_kD� TEMPERED) ON ALL 0— LITES WITH BOTTOM � LESS THAN 18 ABO�FINISH FLOOR TYPICA- 8 DEWM�(��O)MLI�NTHN24-�QNT�RTI�E�S OF A DOOR, WHERE BOTTOM EDGE OF L TE IS LESS THAN BY ABOVE W-INO SURFACE C AND � DOOR ASSEMBLIES SHALL BE CONSTRUCTED OF M U OF SECn.2�.M?`IMA21 SILVERROCK LODGING, LLC LA OUINTA, CIA 92253 Gensler T11 619wzm SMMIAF R,,819w2w w3.aslr- =R_1221 ISSUE FOR PERMIT A 202D_OLM CD-PERMITMCCUE NOT FOR CONSTRUCTION MONTAGE LA QUINTA - PENDRY HOTEL 55.7598.004 Dacxptlan MAIN BLDG EXTERIOR ELEVATIONS A, iWkMml H2-M A03.101 SILVERROCK LODGING, LLC IAOUINTA CA DZW M9 M-0' MT; M95 L4eJ N55 N63 'x4M55 M.5 ,M-5 w M3 M2 M-I; F+ FJ; y i �' BLDG MOOUIE B4 � —SLOG MODUlE 66 BEYOND', eEvorlo Gensler 2254oxM4Y T.161955TEDD • • • • � SuY Ifi00 F. 6198T2 - - . S.n OVA^,U W1 DT r.._..._. .-F ... _li-i11 — �— ..i...�. Ti .-. ::. �I III 1 Nl.k T'YMHI'..IpW f UnA�d51a1a m il1: llllll:. _.._.— _I � ' L MAIN BLDG WEST ELEVATION (PLAN SOUTH) SOALE 1A.-V � � I POItTEG �1E3 —� RTNE559U1.0�' - 41 MD IM D MC5 M_Q M B MA 1 _ _ Fp44rroGo NNill!fAP e y QAIT.OP UPF�F.¢'�F 2 MAIN BLDG NORTH ELEVATION (PLAN WEST) S E TA`=,'U "5 U., LYi: MJ MH6 MH L 1 Mfi YE � SkDG NrJOJLE BS '1T v. 3s 6s u -z�II � I QiM B.Mae11 2019 1220 ISSUE FOR PERMIT 20E1 A -0403 CD-PERMT2NOGTCIE NOT FOR CONSTRUCTION SHEET NOTES LEGEND ` N ° ` uPa1 HCIW 2COAT HA.iI PERFORMMIC fNDFCOATING SHOPAPPLIED >ar+AsIVX IMIF�Mcisa� DESCRIPTION F=T): SHOP APPLIED 2-CDAT HIGH P'q-m e 03 RUN CHAIN R.NSTRCTUP.L' NAME:STONE VENEER TILE PERFORMANCE PVDF COATING 14 STElPI?E CO'_lA1N WICUSTOM caoR:cxoRn4lA TBo NAME:METALcuoolxc MONTAGE LA QUINTA- cDLOR 2:.DAT PVDF COATING s5D 41 CUSTONCOWEA-ZDGUTTERW1MTLFASIA _ S—,., -- — DESCRIPigN(7NF):TILE OVER SCRATCH AND .11 MAMIFACNRER:BENJRMNMDORE PENDRY HOTEL 4B WOOOFRAMEDCEMENTPLASTERPARA?ET 'n 60 jam, --mM 0& ,if-� i4y-� BROWN COAT COLOR PURE WHITE(OC414) DESCRIPTIONS ITj CUSTOM BRAXEFORM HVY P'gwx Yr SCREEN MAW. ".uENT ALA -TER 1 GA MTL DLADDINGXMSHOP APPLIED HIGH COLOR: BENJAWN MOORE PURE WHITE OCE4 PERFORMANCE 2-COAT PVDF COATING 55.7598.004 �' fHlLkNeµFAiC11YT4 AL' DESCRIPTION(CONTI: 3-COAT CEMENT PLASTER ® xmSSfADDER SYSTEM WI LIGHT SAND FINISH COLOR BENAMIN MOORE NENDAL CHARCOAL B.uIPM 237 GAR HEATERS PER DETAIL SMD SP), SED NAME1:121TEHTPLA11TER Nc3 HC-IN HIGH PERFORMANCE COATING MOAN NDG EXTERIOR ELEVATIONS 265 PAINT TO MATCH ADJACENT SURFACE - - - - COLOR: BENAMIN MOORE BALTIC GRAY 146F DESCRIPTION PONT). SHOP PRIMED FIELD PM DESCMPTCN .MIS) 3CDAT CEMENT PLASTER SYSTEM VWUGHT &AND FINISH T•SYEM F1E4ATgs — NANi'.CEIIENFPLA5TFR COLOR: DUNN EDWARDS DIET 514 SMOKE 6 ASH =w W:IPE .+'IQU VLT 4m S.W. DESCRIPTION (CONTI:1COAT CEMENT PLASTER T IFS ON A. indmMd SYSTEM W/ LIGHT SAND FINISH u VALUE o2e 1: WJ;-'ES NRNECPMENT PLASTER LOLCR MATCHkOJACFlx6H A Rt014DE5AFEN GlA21NG(TEMPERED) ON ILL GIASS CITIES WITH BOTTOM EDGE LEi5 TAN FET'G IB'ABOVE FINISH FIL TVPIUL B PROMDESAFETVGV�PNGITENPEREDIONLITES'NITHIN24'OFADJACENTVERTICILEDGES H2.M A03.102 . DESCRTPE(DO" 3CGATCENFNTRA:TER OFADGON WHERE BOTTOM EDGE OF UTE IS lE55 THAN ®'ABOVE WALKING SURFACE .r.YSTEM WT PaK.E0 PII651{ CALL EJITERKKt WINDOW IWD QAZm DOOR A55EA4BOE5 SHALL RE C TRUCTED aF MULTIPIANEL NGNTHAMIN OFONEPANEMEETNGTHESAFMGLADNGREQUIREMENTS SHEET NOTES M55 "7 M41 W7 .4 r T L, RL4TOPOF-1 H2� TOP S L�R... nt DITEIDDR '— — lM1�I0AJTO1gYd 3 MAIN BLDG EXT. LOADING EAST ELEVATION (PLAN SOUTH) SCALE _ _.I: uTpeoENIGH R.=.w;T; 75 ... _ in — op ppn'�f. 6 H24 TOP Uf �•'.]f4 �1� EXIEitlOR $ 1fM.�"— flu ZEE 2 MAIN BLDG EXT. LOADING NORTH ELEVATION (PLAN WEST) SCALE 1&-• 4 WDODFRAIEDCEMENTRASTERPARAFET'' S MShi]YISAl1..�CPAe!'>".,LS'E'14E—ia1Q4%ll-n SILVERROCK Ti CFM@2TRASTERCONT DL GW AUQ9HONIDN YANDVERTC LYTYRCN. 2e1 LODGING, LLC LA OUINTA, CA 9a53 Gensler IT2i[TO 619551m -3 ivx.ry F. 619567 Ben DlW CAB21D1 Unw—. LEGEND ECEVA:nRr MA7r=RUL Le7FWD NAME:STONEVENEERTILE ST-I COLOR: OOLORIMIXTBD ® DESCRIPTION(CONTI: TILE OVER SCRATCH AND BROWN COAT NAMECEMENi PTASTEA 1 2019 i2D ISSUEFORPEFNIT CP.I COLA4:<L�NAAMIN MOD(L: PARE WHDE N44 A 2TR0_DLm co-PEIMT2ID CYCIE DES CPTCCS!�: [WMrt7:]r,OAi CT-T•1ENT PJGTER sYSYBMBWiIMH'TSANDFPoIISVI - - NA'.IESiMENT wt§ R c__2 ^h �a ES_JJAM,N MOaFIE BALTIC GRAY 1467 _ DESCRIPTION rMT) 3iDAT CEMENT PLASTER SYSTEM W LIGHT SAND FINISH NAME:CEMENT PLASTER ��, COLOR: WNN EDWARDS DIET 514 SMOKE 6 ASH NAME.CEWNT PLASTER CP4 COLOR: MATCH ADJACENT FINISH DESCRIPTION (CONT): 3-COAT CEMENT PLASTER 5r SIEM'MW RAABD FINISH COLOR, BENAMIR MOORE KENDAL CHARCOAL uva i H611E E-CW HIGH PERFORMANC PVDF COATING 7J0PAPPLIED ' DESCRIPTION (CONn: SHOP APPLIED 2-COAT HIGH PERFORMANCE PVDF COATING ' NAME: METAL CLADDING Mot ` MANUFACTURE� R JJAWI MOORE DESCRIPTION (CONT): CUSTOM BRAKEFORM HVY, GA MT- CLADDING YIN SHOP APPLIED HIGH ii PERFORMANCE 2C0AT PVDF COATING COLOR: BENJAMIN MOORE KENDAL CHARCOAL tea, HC-166 HIGH PERFORMANCE COATING DESCRIPTION(DONT): SHOP PRIMED FIELD PAINTED NAME:METAL CLADDING, MPi MANUFACTURER: 13E{t4AMIN MOORE COICR: PURE WHrfE'(0C84) DESCRIPTr O" CU+ DY BP.AKEFORM HVf GA. MTL CLADDING W SHOP A .'LIED. HIGH Gw MIFE1YOLA21M0 PROVIDE SA�FN G_ADN3 (TEMPERED) ON ALL G:ASS UTES WITH B370ME�LESSTWAN19'A tFINISHFLDORTYRCA'. R WIDESAFETYG'A71NS(T=_AF.^EZD)DNUI SMTHIN21'0F ADJA.ENT VERTI - SOF A DDDR WEREB07WED:- OFL17ISLESSTWINBYA30lEWA 1X 3SUY-ZE ALLEKTERIORM1N]O'A'ANOC EDDDORASSENIISSHALLSE CONSIR'JCTED OF M'JLTIPLANE G_AZIN3 WITHA MIN a DNE PANEMEEIINGTHESAFETYCwAZIIY'ILO'JIR MENTSOFSECTION 21D5 CKYNIA21 NOT FOR CONSTRUCTION MONTAGE LA QUINTA - PENDRY HOTEL PetlecLwu 55.7598.004 D p6- MAIN BLDG EXTERIOR ELEVATK)NS t Wi.Wd H2-M A03.103 A B C D D C B A W l]1 11 73 +Da'4 .]a K• All M� ,. �a TOO RC yy.o•1 c .,. I es�• u �• I - 1 j � II. �I ,: CP3 LEVEL3 IcPl I LP1 1n51 06 H2 - TYPICAL WEST ELEVATION 03 H2 Al & A2 - TYPICAL EAST ELEVATION 1 2 3 4 5 6 8 9 9 8 7 6 5 4 2 l 05 H2 Al & A2 -TYPICAL BLDG NORTH CORRIDOR SECTION/ ELEVATION SLALE l . 2 3 4 1 Milli 1i 11im ICI® IIII �IIIII � I � ! n!I lllllll�lllll III llillll II I aI _ aI I II.__ `3' 04 H2 Al & A2 - TYPICAL NORTH ELEVATION - OUTSIDE H2 ,e•=rs SHEET NOTES 14 STRJCTU2-3T==L'I=ECY-'JVNWIC'YTOMC-'-O2C:Ti DFCO,1rINC :SJ 22 r'UN:RIVEDC' 33S'_O:NCPDN ti CJ=R=FV-V'N'^,ICRL^(ET , 6T 54D?EA33::Ar1SVol Dc'FOG=:JLS_ED=O VATa' DA/. V T] 'TD GSV?�iiI�DV:I D2?ECGE PA!VTED TO VATCr14GXCENT W�'_OR 5'JRFA.E TS CE1'=NT=LAST-R_--d—'_ JYM AUC4.AN7Tf_'Y ANDV<RTr_' Y TYPiJ' Ia WGDD=RAVEG'3RD =- 'EE?'_AN 57-DEINL 73 W DD.RAVE]RODF 5E?LAN SEE}TAIL ii ri 0 GENERAL NOTES A CC•I;l. ;.�-=,aIIFTI�ai-T�MTi up�W.11}, iO pp- T'16 TO ROOF CP4 j__-- _ LEVEL ON o• 9 _ "=T C P .FPEI.L i6.tt uPa7 LFVE_L a ti -p_g. +C 14 LE E: 0 , A` o• 02 H2 Al & A2- TYPICAL BLDG SOUTH BALCONY SECTION I ELEVATION 5 4 3 2. 1 -- -----------. y .. .._ _ T9 !My_r ,%, i!1 I. I .1 1. : I, f Il; IIIII 11_IIIi illf II _. ... � I I III L. I I' I I��IIII Lif I I I I y - -- I I I CPz 01 H2 Al & A2 -TYPICAL SOUTH ELEVATION -OUTSIDE ��✓ten✓ waI HC-I66 2-COAT HIGH PERFORMANC PVDF COATING SHOP APPLIED p.tl7ATgNAMAmIA.t�aaw DESCRIPTION (CONTI SHOP APPLIED 2-COAT HIGH — NAME STONE VENEER TILE PERFORMANCEPVDF COATING ST1 COLOR COLORJMIKTBD NAME' METAL CLADDING DESCRIPTION(CONT) TILE OVER SCRATCH AND NPz MANUFACTURER BENJAMIN MOORE BROWN COAT COLOR PURE WHITE (OOE4) - DESCRIPTION (CONT) CUSTOM BRAKEFORM HVY NAME CEMENT PLASTER I GA MIL CLADDING W1 SHOP APPLIED HIGH -- COLOR. BENJAMIN MOORE PURE WHITE OCr4 PERFORMANCE 2-COAT PVDF COATING -- DESCRIPTION (CONTI: 3COAT CEMENT PLASTER SYSTEM WI LIGHT SAND FINISH COLOR BENJAMIN MOORE KENDAL CHARCOAL Mv3 HC-166 HIGH PERFORMANCE COATING NAME:CEMENT PLASTER (CONY) SHOP PRIMED FIELD �= COLOR: BENJAMIN MOORE BALTIC GRAY 1467 pF(SC.RIPTION DESCRIPTION(CONT) 3 COAT CEMENT PLASTER a By'r I W LigHT RAND FINISH fTet6MJ Z'A11vaf� F -- NAME:CEMENT PLASTER G..IAI.., TYPE !ICU -- COLOR: DUNN EDWARDS OET 5I/SMOKEflASH RC 41a1 - DESCRIPTION(CONT) 3-COAT CEMENT PLASTER SI 02, - SYSTEM WI LIGHT SAND FINISH A AAFEVG4-( NAME CEMENT PLASTER ETYG A PRGv:cE saFErr Cv.^.I:,(rMTcREO)P•: ALLGA55 LITESWITH B.;TTOM EOM=LESS I?'A_4"VE FINSHFfOW TYPICAL Cv< COLOR: MATCH ADJACENT FINISH B PR9N -WEWGL NG(TENP-D)'Y;LHESW:THIN24'CA;.IALENTVEtiI ED. S DESCRIPTION (CONT):]COAT CEMENT PLASTER OFACO'1R WHEaE 3OTTOM EDOF urE LS IEse THAN 6.'A3'v WALKIYGsuwAi ` SYSTEM WI RAKED FINISH C ALLEKTE4oa W:. 7WAOGV.'EDCO"3RASSEUE5SHALLB=_COYSTRYTEDOF MU TIPIANE^<a7_'IrGWITHAWN OFMEMNEMF-i lIN ESAFETYG iW,REOUlH PM ITS cFSLCTcv zex, �, rl• z 1 SILVERROCK LODGING, LLC 'A OUINTA. C4 92253 Gensler 21Bv]ni TH 5513'W, 2533 San Daga U92101 Fac 6135T25TG ' uPnm slmaa _ Oak OaacHPYon A YCi CD-.E-A LP'CCY"P Lal Islg,uwra NOT FOR CONSTRUCTION P�N_ MONTAGE LA. GUINTA - PENDRY HOTEL Pia m_w 55.759804 61.O3 Rl•. A • EI,['.'ATYWS !t>M As mdN d H2-G A03.201 I —Ie —]D I I I I I I I I II I, I I � I chJ 06 H2 - BLDG B1 WEST ELEVATION S E I? = "4)' BI-5 BTTId BI-0 05 H2 - BLDG B1 NORTH CORRIDOR SECTION / ELEVATION SCALE ty=+'v %I 0BI-1 81�2 913 BI-0 I-0 {I: BIE T I I I III II I'• � I .. }� lid l , II II; �; it _llf� If III II_ = fi 1 _! i �.�. I . Eu 1--im � ug I_ � 04 H2 - BLDG B1 NORTH ELEVATION SCALE I SHEET NOTES GENEARAL NOTES CB OPENT03EI IA3�EIB-YONO 14 STRUCTURAL STEEL PIPE COLUMN WI,^46T000ODR 2C04T PVYCOATIIG SSO A SEE ENI,VIGED ELEVATIONS FOR MORE INFORW M SHOP FA3PICATED STEEL CIJARCRAL SEE DETAILS ON 12L A®m M PTDGSMFIASHINGW'DRPEDGE PAMEDTOMATCHADMCEVIWALLORSU.'FA:E 75 CEIAENTPI TER OJJIROLJ]INTAUI H071ZWN YA6DrcRTICALLYTS?I- P WOOO FR&M D 'BRIDrF SEE PUN SEED=TAIL R W DFIUMEOR S_EPLAN SEED= -TAIL 3 s Aicw� � A1s TJr — s Yq, rRMDET� Ta'rorP4 ra _ '1U �-] D' BI A B12 BIC BI.O f TO 11 I Ir.n�y I TD C' 'I I L 03 H2 - BLDG B1 EASELEVATtpN SGLE A'=1'-0' 4-1 819 0I8 BI-r v J.) BId 014 BI-3 BI-J 02 H2 - BLDG B1 SOUTH BALCONY SECTION / ELEVATION SCALE I : �1DI }q iunlaf:i� 5. r p e:G yt.C� ry• eS' P11 A,� _ QI•i BI-] plj Bld BI4 •dp BTT BI-] BI-I T ,ate a - -' _ L1• I' . 1 � iL:e•I?I' �:.I, � ' � I I I at,:rti .1. 1-71 ti I IEi �iI — ID-D' I ; L.... aI r r .....I. Ili, L... LEVEL@ I' •�. � . • _ _ f _: �! Ill__ P — I'I LEVE — — I — _ _ J _p,y , -1 J - 01 H2- BLDG B1 SOUTH ELEVATION SCALE IW-I'-0' LEGEND ELEVAIWN I IMTEAML LEGEND — — NAME:STONE VENEER TILE COLOR: DOLDRIMIK TED DESCRIPTION (CON1f: TILE OVER SCRATCH AND BROWN COAT NAME:CEMENTPLASTERI COLDR: BENJAMIN MOORE PURE WHITE DC-64 DESCRIPTION (CONT):3COAT CEMENT PLASTER SYSTEM MY LIGHT SAND FINISH NAM E:CEMENTPLASTER a.z COLOR: BENJAMIN MOORE BALTIC GRAY 1467 DESCRIPTION (CONT): 3-COAT CEMENT PLASTER SYSTEM MV UGHT SAND FINISH -- NA ME: CEMENT PLASTER �.1 COLOR: DUNN EDWARDS DIET 514 SMOKE &ASH DESCRIPTION (CONT): 3COAT CEMENT PLASTER SYSTEM W/ UGHT SAND FINISH fJAJY.;.♦;A@NT GLAS[EH COLOR. MATCH FDWENT FINISH F DESCAIRTIO,N (CGNTL'5MT CEMENT PLASTER Gr STEM Pa WED FNI:II r r r.r r rxy rTAYMNji� Krjp#'-CHI"=Ic-L � I N131 KC-1562COAT HIGH PERFORMANC PVD=COATING SHOP APPLIED 1 DESCRIPTION(CDNT): SHOP APPLIED RCOAT HIGH 1 PERFORMANCE PVDF COATING 1 NAME:MEPAL CLADDING MP.2 AMMIFACTURER: BENJAMIN MOORE i COLOR PURE WHITE (OCiA) DESCRIPDON (CON4 CUSTOM BRAKEFORM HVY GA MIL CLADDING WI SHOPAPPLIED HIGH PERFORMANCE 2COAT PVDF COATING COLOR: BENJAMIN MOORE KENDAL CHARCOAL i .1 HC-1611 HIGH PERFORMANCE COATING DESCRIPIION(CONTI: SHOP PRIMED FIELD j 1 1, IT?� :w'•'Arn -: GLi'IM;, TYPE V47% LT 024 U-Vk 2/ -vuuE aae µirm MAtm Y611F: A PROVIDE SAFETY GLAZING(TEMPERED) ON ALL GU UI SVMTH BOTTOM EDGE LESS PUN 15- ABOVE FINISH FLOOR TYPICAL B PRWIDESAFETYGLAi (TEMP'c )O LIMSWIIHIN24'OFADMCENTVERTIGLEOGES DFA DOORWHEREN WEDGEOFLITEISLESST IB]'ABOVE CU TSURFACE C ALL EXTEPoL4DING OW ANO GLAZED DOOR E M E TNGT SHALL BII CONSTRIILTE UIR MULTIPLNJEGIADNG WITH&MIN OF ONE PATE MEETINGTHE SAFEry GLAZING REDUIREM'eNTS GF ss^T rn :Ax• a: r.&A r.I SILVERROCK LODGING, LLC LA GUINTA. CA 92M Gensler 225 ft." Tel 819 557 25]C SWe IWD WF?15f7 iMJ Sn D'Vo.GB21 DI UM.tlSWs 2019 12.M ISRE FOR PERMIT A 2020--O M CD-PERMITMCYC E NOT FOR CONSTRUCTION pm.I— MONTAGE LA QUINTA - PENDRY HOTEL P'q- NI-LI! 55.7598 004 Dr 0— BLDG TYPE 87 -ELEVATIONS ede A. d.*d H2-G A03.202 A21 � — .2 Y.Mf su•q PIA T G PAIgn6s Tnror�y v•r p 1( F—a4 06 H2 - BLDG B4 WEST ELEVATION SALE IM-1 7.i M] Bj�j Bay Bl2 Ba] Bab INi •Tl r v•o• rA Ada .. v4 - OPT l - I.A A r z A' I 05 H2 -BLDG B4 NORTH CORRIDOR SECTION / ELEVATION S4'E 19'=1� A9kT . M9 M9Ba1 Bs2 943 B<J .5 HIi W Bdb B49 To v.. �I _. I �. b2.C•. _- ]a ; I "I� mix .III=' LpV!" rim. _ -" 1- - 3 T.p ji � - T,s -� -1 cP- iJ 04 H2 BLDG B4 NORTH ELEVATION y w' SHEET NOTES GENERAL NOTES A O? Ni03L='_ONrA3.rr3 YON7 1i STR'JOT_. 'Si=_'.?PE;,O'_'JM`:'/ll D'„STOV COOV2 COAT WI=CJT1Y0 A �___N:4?=JF'_:V4T:0\S FO'NORE 19'=ORV!•TI'.`1J SSD 39 SiD'=;.?ZCAT": 'T G:IAH^�,'.'.�a� _ TA:LS JV Q: F _J c % STD:su-'i.SiINS WIDR?=ODE ?9%f=D TD IAT-H A].L' =O JW4"OZ 75 Ty,; TPlAiTE?:.OV'iCJ_J�,.l'iF'JG\.IRiZD.VTA-Y ANJ'F_,iTICA'_LY TYP AL n VID30 %J.VED'3RY==' SE=PfAV SEE OETN'_ 13 'N003=PAVED RODE SE=?:A': 5=E0=T1"- R Y 5 dl► 03 H2 - BLDG B4 EAST ELEVATION CALE M 02 H2 - BLDG B4 SOUTH BALCONY SECTION / ELEVATION a ,r Bag WI 64•1 BSA IN B14 Ba3 BI2 BAI 71 SILVERROCK T' LODGING, LLC IA OUINTA CA 92253 0 °�5 9r r M a•'� Gensler S Bo»ns F. LV9 wu=Isla Fa El9 WssxI25x� . San . CA9210$ LEVEL a,� 9• 0-1 i A 2�_aLOT CD PERMIT 2NC CYCLE 01 H2 - BLDG B4 SOUTH ELEVATION NOT FOR CONSTRUCTION LEGEND My'l HC.1662COAT HIGH PERFORMANCPVDFCOATING SHOP APPLIED ELEVATION I A.ATERAL LEGEND SCRIPTION (CONT) SHOP APPLIED 2-COAT HIGH — — YAL1p Si^JNEVF.K&EkTRFORMANCE PVDF COATING sT, COLOR: COLOR/MI%TBOME:METALCLAD0INGDESCRIPTION (CONT) TILE OVERSCRATCH ANDNUFACTURER: BENJAMIN MOOREBROVM COAT LOR: PURE WHITE (OC6/) (CONT) CUSTOM BRAKEFORM HVYMTLCLADDING NAME CEMENT PIASTER 1SCRIPTION W/ SHOP APPLIED HIGHCOLOR: L BENJAMIN MOORE PURE WHITE OCL/RFORMANCE 2CDAT PVDF COATINGDESCRIPTION (CONTI: 3COAT CEMENT PLASTERSYSTEM W/ LIGHT SAND FINISHLOR: BENJAMIN MOORE KENDAL CHARCOAL-166 NAME:CEMENT PLASTER HIGH PERFORMANCE COATING SCRIPTION(CONT) SHOP PRIMED FIELD COLOR BENJAMIN MOORE BALTIC GRAY146'DESCRIPTION(CONT) 3COAT CEMENT PIASTERSYSTEM Arc WI LIGHT SAND FINISH _ sr9reb ATc- A - - NAME CEMENT PLASTER cw•IO �T COLOR DUNN EOWARDS DET 619SMOKE 8 ASH vLi eTti DESCRIPTION(CONT): 3-COAT CEMENT PLASTER v= 02, SYSTEM WI LIGHT SAND PKSH 11-VALOE — IAIFFl61�11011GY�. NAME CEMENT PLASTER A PROVIDESAFEIY G'A?::'^..I7=NPEfL`D) ON ALL CLASS LITESVI:TH BOTTCN EDP LESS THAV le• agar_ HNSH FLUOR Tm:x - -- COLOR MATCH ADJACENT:FIINISH DESCRIPTION(CONT): 3CEMENTPLASTER B PRE DESAETYG ".r..(TEMPE--O)WLIT6 THIN2a'OFAD.A:ETV=-RTICALED S OF A DCDR VMERE 30TTON©r L LNE:S LESS THAN 0 A3a= WALMNO SORFA'E SYSTEM W/ RAKED FINISH C ALLE%TE4�i Yb':DOY/AIOGA'ED DOOR ASSEM9LIES 6Ha'IBE C.STRJCT_I'Yr NDLTIPLAVEr:A.'• THAM,N OFONEPA•YETI\OTY.=5AFETYGV:1N0rL---jJ .E4Ti MONTAGE LA QUINTA - PENDRY HOTEL Pmj.cLNu-A- 55.75RO04 O..raiFs BLDG TYPE B4 - ELEVATIONS Soo As IIkNaAM H2-G A03.203 C Y019— 95J -t11uui1 -- 06 H2 - BLDG B5 WEST ELEVATION SCALE IZ=1'J• 0' B 9 :.p$L BS2 B53 BSd BSS ESi '��I � ➢`'= R 70 IF— 1 J mgyp. l I 1 �- IL IT _ - -- _ F LErL 0D i 0' ryv� (EVE i ti LEVEL 01-N D' a 70 PA;m- v 6. TO ROOF` -3.-P •• lY-Y 03 H2 - BLDG B5 EAST ELEVATION SCALE 12-- 1'J- BS9 B53 BSt m lim B55 BS3 BSI i mm-mmmmmi 05 H2 BLDG B5 NORTH CORRIDOR SECTION !ELEVATIONSCALE 02 H2 - BLDG B5 SOUTH BALCONY SECTION / ELEVATION w'G BS1 BN� B5_3 854 B55 fCl � BST B53 1359 I �.I I - 25• - - - - - - -- - - ---�' ' x•_RA, T e Rxx #.ate a]IT ild -1 II n J it ®i Eu • CI - ji, 04 H2 - BLDG B5 NORTH ELEVATION E SCALE IR'=t'J' SHEET NOTES b 03 1f SW2TDREOJNATTiaUlWJF SCTOEAI =TAPG1,-lC3O=__YUDMV WI CUSTOM ii SBJ i3 22 A'_ UM FRAMED u_A i SUOINC DOOR e 59 EiO.'FA3eT1CATE3 STEEL GJARFVQL 5EE DETAIL50V tl H2 3AD92:D 7D -TD CSMFLA--H'!—DRIPED+E?Al`REDTON4TC4 ADJA NT'WA. ORSJR=ACE 75 CENENTPLASTERCON LJW A'_ICNHORZONTNUY 7] '.VYJO W.MED'3RIDG_ 5_=PLAY rED=_TAIL 73 'WDOOFRAMEO RO SEE PhN SEE;T_TAL �I GENERAL NOTES A ___ v�c]�.AT�.T�.'IV.S �11.�.AWT,•><I TOEV _ S To l� _ 1EvELm,1 F4BS9 'F ]` 54 ES `MIDI 955 B55 BSd BS2 B12 fY„ I , I, 1 ;I lid r I I v7 Ij 01 1-12 - BLDG B5 SOUTH ELEVATION S—F I'm 1'J• LEGEND cuMATwr� NAYXXIu I.vwX --- NAME STONE VENEER TILE — -- - IT COLOR: COLORIMIX TBD TM� DESCRIPTION (CONT) TILE OVER SCRATCH AND BROWN COAT — - NA ME: CEMENT PLASTER cn, COLOR: BENJAMIN MOORE PURE WHITE OC64 DESCRIPTION (CONT) 3-COAT CEMENT PLASTER BFpTEY11 VGLp!W T SATE I Flhw NA ME: CEMENT PLASTER �p p COLOR: BENJAMIN L40DRE BALTIC GRAY 1467 — DESCRIPTION (CONT) 3-COAT CEMENT PLASTER SYSTEM WI LIGHT SAND FINISH NAMECEMENTPLASTER COLOR: DUNN EDWARDS DET 514 SMOKE H ASH - - DESCRIPTION (CONT): 3-COAT CEMENT PLASTER SYSTEM WI LIGHT SAND FINISH .NAYE.CEMEI(TPLMTER ••-AA CMOR MATCH ADAOENT TRNkSH O1111EMW (CONY)ISM Cf MEATALA STEA ` SM5FEM MM RAKEp F'ttl15Ji ypgl HCA662COATTiIGH PERFORMANC PVDF COATING SHOP APPLIED DESCRIPTION (CONT) SHOPAPPLIED 2COAT HIGH PERFORMANCE PVDF COATING NAME METAL CLADDING MANUFACTURER: BENJAMIN MOORE COLOR: PURE WHITE (DO64) DESCRIPTION (CONT): CUSTOM BRAKEFORM HVY GA MT L CLADDING W/ SHOP APPLIED HIGH PERFORMANCE 2COAT PVDF COATING COLOR BENJAMIN MOORE KENDAL CHARCOAL ypj 4 C�166 HIGH PERFORMANCE COATING - DESCRIPTION (CONT) SHOP PRIMED FIELD s'mEN.'Xi�A2a21s VLT Im I. SHOO DN O-4ALDE D26 SAFETY DfAAX0 XOl6: I PROYDE.I.FL GIRT ITENPEII-O)RlALl:uISS LITES VATH &"1TTOM ED:E LE55 YHA!: B Q'E SAFETY FLOOR GLATVRCAL B PROVIDE SAFEtt TTCNI (TEMPERED) UTES THAN - OFAp. INGVERTICALEOOES OFADOOR VY!IE� BOTTOM ©OEQ HTE IS 1F55 TIUN 6]'A9x WAIVING SJR=ACE J.-M E'tIw 1111'gOTHAM.6:A3DfYl}IA nL5m/9�$: �aAi' :�9�1FfiTICK,I$B I,T M'JLPPLA4E LNG WITHAMIN OF ONE PAYE NEETIM1 :THE SA=EIYCAA2ING tiCJIRFMENfS µ�lY,7•illlV. �EnNY I SILVERROCK LODGING, LLC LA CLINT& CA 92253 Gensler 2M &—y TO 61955T m Sine 16.Yl . 411 FUr'T San g CA92101 UnASJ6,— _ Bae A� LEVEL OI - D,SF 2.19�.,2-D ISSJEFRi PERUN A 2I2ZOe'_B W PERNITZOCYCLE NOT FOR CONSTRUCTION MONTAGE LA QUINTA - PENDRY HOTEL Pa1lcLrnn.e+ 55.759B.0M IDwollyl^^ SDa TYPEB5 ELUATIOFL9 AI,l -ted H2-G A03.204 62D I9 Genzb w n. A 1' ram; d i I B. 06 H2 - BLDG B8 WEST ELEVATION SCALE Im 05 H2 - BLDG B8 NORTH CORRIDOR SECTION / ELEVATION SCN-E 11S-ru Sim B6) B-S B56 Be6 BB-], BTIIIBB Lai .Td T I I N I. I li I i .lid V R I �J lat 1PHiFL, II lil ] LI ` D C El I1 04 H2 - BLDG B8 NORTH ELEVATION w SHEET NOTES GENERAL NOTES 09 O'FATOBELOWI ABCVEISEYOY7 14 STRUCTURALSTEELRPECOLLMNNY-' TWCO'_OR'CONT A SEEEMARGEDELEVAICNSFOR MorL'INFDIMPON C"o 69 SHDP FABRICATED STEEL GJ4R]RAL SEE DETAILS ON H'L AOSZI0 70 PTO GSM FWSHN3 W DPF EDGE PRMED TO MATCH ADJACENTWALL'JRSURFA E ]6 CEMENT PLASTER CWFRO- JW ALIGN HOI'CWTALLY AND VEiTICA -Y TYPC L ]B W"FRMIEDIUOF SEEPLAN SEEDETNL s SILVERROCK LODGING, LLC LA OUINTA, CAOM S, T O_PA ep'TO I. re maw )1 G Gensler �eD.M. :.Ague wen slr� -a 03 H2 - BLDG B8 EAST ELEVATION 02 H2 - BLDG B8 SOUTH BALCONY SECTION / ELEVATION A.. T To TO.AAR RETo, 36Ir Loll, I :fisrft- LEVEL.' o• 01 1-12 - BLDG B8 SOUTH ELEVATION LEGEND ' '! x" 862COAT HIGH PERFORIMNC PVDF COATING APPLIEDELEVAIpM I MAlER1A1. LEOENO RIPTION (CONY): SHOP APPLIED'COAT HIGHNAME:STONE VENEER TILE ORMANCE PVDF COATINGCOLOR: GOLORMIK TED E:METAL CLADDINGDESCRIPTION (CONT: TILE OVER SCRATCH AND UFACTURER: BENJAMIN MOOREBROWN COAT OR: PURE WHITE (OC64)NAME:CEMENT [:7 CRIPTION (CONY): CUSTOM BRAKEFORM HVYCOLOR: PLASTER 1 TL CLADDING W/ SHOP APPLIED HIGH BENJAMIN MOORE PURE WHITE OC64 (CONTI: 3-GOAT CEMENT PLASTERSYSTEM ORIEANC'COAT PdoF:OAYINODESCRIPTION WI LIGHT SAND FINISH OR: BENJAMIN MOORE KENDAL CHARCOALNAMS6 HIGH PERFORMANCE COATINGCOLOR: (CONTf: SHOP PRIMED FIELD L_J__-_-•, BENJAMIN MOORE BALTIC GRAY 1457CRIPTION T DESCRIPTION (HTSA 3CAATCEMENT PLASTER „ SYSTEM WI LIGHT SAND FINISH MME.CiIENi P.A51ER .. TYPE VISO �p3 DOLOR: WNNEOWARDS 514 GASH NT):3CET CEMENT DESCRIPTION (CONY): 3COAT CEMENT PLASTER SH ON I SH(iC ON SYSTEM WI LIGHT SAND FINISH UWALUE e29 7] µTETT OLA!lN6TNTTEf' 'ST7�7? F�FI?.^.JVI� REYPL�7i W 4l C49Ma u:t YA W 1sitW mf L1: SIW! NAAWQEMEHY PI -ASTER _ :OL()R'i1ATCH Ap1A;EN' F11-511 —AlliEM rrn ry00T`T1Adi L- Mnyl[d: Jf{T}Ye li-0FI�Y'3 plLITGMTHn:AC+A�M:DJT T7:q'.TC+I' ETJTS ` aESCRIPTION LCONTj J cDA T CEMENT PLA SYER I. :T(e,4FL-3F[rtFm'i�5f THWk]`Ai:4r'f11r: W_JI�GCE SYSTEM YII' RAI.EL' Fr!!!.. C Iti_I EZIFRO0.WvvS]YRYULn.E' :."-XKM.fMWf:51Mu_� t:}Ti'_FJ.Di6 A 2B0_OLm CD -PER TIMCYCLE B-IIfig - NOT FOR CONSTRUCTION 4..t .-. MONTAGE LA QUINTA - PENDRY HOTEL 1,4-N- 55.7598.004 Bx 7 BLDG TYPE BB -ELEVATIONS iulr As i.,Aw.a H2-G A03.205 BAR architects +h , VIiA1 A3 �l i — I _L7 _PL- �,. cya 1 w FC057 cam_ _ .CR)' I PATIO WALL B SCREEN �Ti1 7 EXTERIOR ELEVATION - FRONT 1Di n EXTERIOR ELEVATION - PATIO WALL FINISH SCHEDULE j � 3 Iki•Aj -A3 i. i Y '79t: MA _t•— _ wiz :^1 � — t M.A qEp.p7l) M-,L FL: Fm 1 i3 KEYNOTES 1091 10 E1 rol69 $JNC'wiF:h T LEGEND —! CP-I CET.'w _ PtASTa WINS —= S-1 STONE VENEER _— W-1 RESVSTA „ CMU•1 LC.Y -TETE GLAZING G-1 GYP - MASONRY UN IT _ 11 PAINT ON METAL O WINDOWTAG ilr C-1 CONCRETE P-2 PAINT WHDE FINISHTAG SHEET NOTES TO MILE — — — — R G 1 1 W. TO.logo 1�r;.A!6r 83 z LEVEL r� 901 Battery Street, Suite 300 San Francisco, CA 94111 415 293 5700 _tla, .h— W U W .0 VI J W N 0 CTTV V, Q Co Z Q s= v m ur� J 0 W a EXTERIOR ELEVATION KEY SCALE As indicated PR—A3.01 BARarchitects J13 � �.A73� •A3'� To TP9 j!$ + • ! 45'-3W-o -- — - - - +•--`--. a — - _ rr — ROOF DELN� TD L�. a3'=r - �' - -- -'_.f - - ----- •+ rpi-rf _ _ - 27•-0• —.— -- I .7 JiJ r-j-• _—___— ___— _ --_ - —LEVEL 02 -. Sr" F— _- - - -i _ LEVEL GF $ 0'-0. Y 'l- EXTERIOR ELEVATION -LEFT R.A3 „-0. _— -- -- _. — FINISH SCHEDULE KEYNOTES LEGEND SHEET NOTES CEY 0E5'1I11l11 _ _ _lgjVP y. Er.%S'ff?FLA7— CP-1 CEMENT 10 71 10 _EXTERIOR SUN CONTROL DEVICES_ — — — _ _ PLASTER WHITE S-1 STONE VENEER W-1 PESYSTA pNBI LWI1UURE. SEE ELECTRICAL DRAWINGS CMU-1 CONCRETE �I GLAZING G-1 GYP _-. ... -..-_-. .. — MASONRY UNIT _J ■ P-1 PAINT ON METAL WINDOW TAG 1-1 CONCRETE P-2 PAINT WHITE FINISH TAG KEY 901 Battery Street, Suite 300 San Francisco. CA 94111 415 293 SHOD w.vwbamrd,om EXTERIOR ELEVATION BAR..hit.cts ti EXTERIOR ELEVATION - REAR FINISH SCHEDULE A, KEYNOTES LEGEND SHEET NOTES D9043311 SOUND-A950RSING WALL PANELS cP-1 C-,AkT S-1 STONE VENEER W-IRESYSTA �Eiltt- 11 3! 00115 RANGE GLAZING G-1 GYP M.,.� UN ITE ■ 1-1 PAINT ON METAL <> WINDOW TA. C, I CONCRETE P-2 PAINTWHITE FINISH TAG To rF, 45 3 RzW LEYJELU� KEY 901 Battery Sb 14 Sufte 300 S.. F..cl—. CA 94111 415 293 5700 —b—.K— EXTERIOR ELEVATION PR-A3.03 BAR.► hit.0 FINISH SCHEDULE 1 .. :p--, --- — - 1 I 4 r r r y EXTERIOR ELEVATION - RIGHT KEYNOTES LEGEND KEY .. -Ul 11 3: CQ>El 'AAV[c J PLASTER YARTE _, S-1 STONE VENEER W-1 AESVSTA 4-21 L15HT AkTgE, SEE ELECTRICAL DRAWINGS • GLAZING G-1 GYP MASO MY U%UETE . ` NIlSOtiRf OY1r ■ 11 PAINT ON METAL O WINDOW TAG C-1 CONCRETE —I P-2 PAINTWHITE FINISH TAG _ — _ TO TRE;LIS $ 45'-3W — R:1NF➢EOC� 7C-s T O. LOWERa3'-2 ,W 3 2 - V-4$� _ LEyH 7F� SHEET NOTES LrvR.4�� KEY 901 BAOery Street, Sulte 300 San Franco, CA 94111 415 293 5700 www bamrch com _/ w V Z W 0 �m Lo W J (N m c N T) Q W E U 0 � Cc Z /Q Q V+ •73 C) Z W CL DATE Q 15SUE EXTERIOR ELEVATION PR-A3.04 SHEET NOTES 10 i 9 8 7 6 5 4 3 2 1 M RAINCMN — IS, OPIEmTOME.'.'. SILVERROCK vi sntcTuw STEEL APE COUUMN MIT CUSTOM C0UOR21MKTRDFCOk11NG SO LODGING, LLC 23 ALUM "AMED"N"ON SYSTEM 41 0JSTOIA�EAUDGUfTTERWMTLFA5CM 'A SILVERROCKWAY, �PWD SCREEN LA QUINTA, CA 92253 La— 1 61 U� I1f1ERE—JRFi4tl�i RP 73 SCREEN WAl1 PERIMAULTYPEIDETNLWHERE OCCURS 7 5 CEAAENTPLASTERCONTROLJONT NUGN FORILMONT&LITANDIFERTICAU-IfTYPIC& -MiF IS CUSTONISIGNMEBYDESIGNMOSIGNME CONSULTANT LOODIONTIND U'3 87 ITTALLBLEIGIDBY(AMMER Joe OUT NEOFSTRUCTURENMULBEYOND HIDDEN Gensler i FDRCUARTY 14 IT --Z' '26 DOWNSPOUTTERMANATIONATGRXDECOMNECr td IN mm / hTPP TO DFWN SP A 12, �100 F. 619557m DDWN5POUTTERMMTIONABVGRME1MTH S DyCAW,a ENERGY DWPATDR HE SOLARO NORTH ELEVATION 2184 SKYUG4PER HEDU-E 4 21 CHIMNEY SEE DETAIL 2M FWNTTO WiCHAOMCEM SLDFACE G �F E IDi A, � A 41-k 7�1 C B A ri To IIEDL9�' EEN A, P A\ 1S1ER AFE4i TDR A LLVEL011,5 3 EAST ELEVATION SCALE I.P. 14' -- -- -- 21) 3 4 5 6 7; 8 0 GENERAL NOTES T A S' 91SEEJ IZW Al TD. J11 A NI 2MUI AGHNTSE` YPPER TAP A MILM-17 CO -PERMIT 2NO CYCLE , I Ar.�X T^ F A IT2W�M CD 21=,404A CAMP PROGRESS PLOT PERMIT 3RD C�LEIGMP 12T LI-M A L L A .0 Eft EDL SOUTH ELEVATION 2 LEGEND E F NAVE.CF1JENT RASTER I COLOR: BENJAMIN MOORE PURE WHITE OC-64 DESCRIPTION (CONTI: "WT CEMENT PLASTER SYSTEM W1 LIGHT SAND FINISH _CP2 NAMEC MENTPLASTER2 COLOR BENJAMIN MOORE BALTIC GRAY 1.1 A DESCRIPTION (CONTI: 3COAT CEMENT PLASTER 9; SYSTEM W1 LIGHT SAND FINISH NAME STONEVEN ER TILE COLOR. MM' CO'X- DE M�JN (0114a'11LIEWER SCRATCH AND BROWN COAT NAM METALFINISH 12 MANUFACTURER: BENJAMIN MOORE COLOR: PURE WHITE (OC-64) DESCRIPTION (CONTI: CUSTOM BRAKEFORM HVY C MTL CLADDING W1 SHOP APPUED HIGH PERFORMANCE 2COAT PVDF COATING NAME METAL FINISH YPa MANUFACTURER BENJAMIN MO COLOR: KENDALL CHARCOAL 000.1")RE NOT FOR WEST ELEVATION DESCRIPTK)N (CONTI: SHOP APPLIE HIGH PERFORMANCE 2-COAT PVDF COATING CONSTRUCTION WINDONSYSTE ELEVAIDxS 4 MONTAGE LA QUINTA - MLT 4M V40e IN GOLF CLUBHOUSE u`MAUU-= D. A.WtK- 55.7598.610 EXTERIOR ELEVATIONS As indicated CH A03.101 v b` CP2 A B C 0 E F G o, — .a�:i 1yl.l:.• wr.1 ail- A A r.6F-_3 N 4 21i b A Isz- N -03 :i n A SHEET NOTES H M RNNCHNN SILVERROCK 11 SIR:A:TIAa 5TE3 RPE �LLWNN,:JSTON I•; .Ip1 D�aT2 Wnr l*Ar-�Anrc ss° ALUM 27 ALUM FRAME°WINWWSYSIEM LODGING, LLC 4r 1 41 cusTwcc CEAEDGImmNMR FASOIA $ SILVERROCK WAY, LR'r �-s�- T n �NAYmCEMEMRAs1ERMECITAMGL LA OUINTA, CA 92253 -•� T3 SCRZmWNLPERw U-TPPDETNLW1ERE Ix1f11IMFLMT[ K±S nP :4Um 11.1' r��.L 75 ,'.i-MENTRA'iTm",..INTR1J71Vf Au31 HOUZ. - Y AND VEMI'.N! Y TYVcIL -7A4Rag r•p, F: 7ro1=MSM 1PB OJNMEo-SIR'FIUEAV41 BCl'OML HIDDEN FORCLARIY 1, DOIANSI TTEN.NNAnONATGRADEONJmT Gensler LEVELOT 0'� 1A9 nLEFNSH WHTRTLJQM NND]IBOf 14 MP9 i] 21A SNWMQIT PDRSCIEDIAE 2N 226BNAsry Ta, i1S ' TVP A 21B CEY SEEOETNL HMN 2Z7 WATERmTNE FUERSPDSEDSEEFS 50 6AM Mpp Faa 6195S7611SN San DNpo. CA 92101 4 CART BARN AND RESTAURANT WEST ELEVATION SCALE ' [�=T'fI H G F E - �„— 1r:- dI — — i%0 417 1. . _ .• _ _.. I OAfRT'• iLSP eA wT s.v L FFa i —Is- 1 _ L�AEL OI` a• , �m 1A W-3 II 12V CI J TW A 3 PROS.HOP EAST ELEVATION SCALE TO-Ti a _- _- GENERAL NOTES 3• 2 _ r _ E%TEiIDi C][LMNS FINSH TO4ATCH WNJ>/ISTE4/4:R11[NJFNISH u o, Aayul a ovmdsxwTs FACTovYFwlsHro4ATc„Ao.ulcElrtwAu wLox rrP A _ D� DawlFYon - M9Lj I-M Pc IT SET Ilj` Wa �_ u?P91.11:TOv� A 2MDM17CO. PEPMIT2NJCYCIE L 2@D_M GMPPRCGPE55 PLOT II v B 2WD- M CD-PERAITJRDCYCIEIGAP 1 r n 2 COURTYARD EXTERIOR ELEVATION SGLE 4 4- 1�'H�P — DP P.p. LEVEL DI, D• I RESTROOM EXTERIOR ELEVATION LEGEND A - NAME:CEMENTRASTER 1 TP.1 COLOR BENJAMINML'OREPUREIIV70TEOC64 DESORIPUM J WNT; }r,=T CEMENT PILASTER SYSTEM WI LIGHT SAND FINISH NAME CEMENT P,•69TEHL2. COLOR. B--IJAMLN MOORE BALD GRAY 1467 DESCRIPTIDN OZNi]: 3-COAT lti'pIE-NT PLASTER SYSTEM PY I.IG14F OANO FINISH NAME:STONEVENEERTILE COLOR COI-ORWIX TED -- DESCRIPTION(CONTI: TILE OVER SCRATCH AND BROWN COAT NAM E:METAL FINISH W2 MANUFACTURER: BENJAMIN MOORE COLOR: PURE WHITE (CC84) DESCRIPTION (CONT): CUSTOM BRAKEFORM HVY GA MTL CLADDING WI SHOP APPLIED HIGH s.4IsgIRlxn PERFORMANCE 2-COAT PVDF COATING NAME:METALFINISH wP, COLOR"KENIIML HA�"HCR6, NOT FOR DESCRPTION (CONT): SHOP APPLIED HIGH PERFORMANCE 2-COAT PVDF COATING CONSTRUCTION M NNO(Yw SYSTFAI TAG SEENNGONSYSTEM E IADONS P,aj«[W,Pa G'- 3 Yx 3T MONTAGE LAQUINTA- VLT 'm sHr oa GOLF CLUBHOUSE u-vN�E B29 IN4«cx�mlw MFETYGIADNG: 55.7598.610 wavlDE sA=EtY.araxa lTal=EaEDM wn LGxss urwR,1 yTTpi�'v�;TINY M9'AROf FINISH FLCOR tt?I;A IM«aHIM« x DESA=ETY3A (--_ =- )OVUTESw . N24— EXTERIOR ELEVATIONS ADMCEMVcNIIGV. F-ES XAOOPi WIkAE BOTTOM W LRE IS LESS TTMN W ABOVE MILKING SURFACE ALLE) EAIONNNDUWA`D MW MSEMBLIESSHALLBE 0DNSTMNMC1m OFMULTIRANEQA0NGNTHAMN GONE PAVEMEETINGTHES WQA31NGK-OORE nOFSEC f[aN 2 .CBC7 21 As indicated CH A03.102 CONSENT CALENDAR ITEM NO. 1 CITY COUNCIL MINUTES TUESDAY, JUNE 2, 2020 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:01 p.m. by Mayor Evans. This meeting was held by teleconference pursuant to Executive orders N-25- 201 N-29-201 N-33-20, and N-35-20, executed to by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions of the Ralph M. Brown Act (Government Code § 54950 et seq.). PRESENT: Councilmembers Fitzpatrick, Pena, Radi, Sanchez, Mayor Evans ABSENT: None STAFF PRESENT: City Manager McMillen, City Attorney Ihrke, City Clerk Radeva, Deputy City Clerk Romane, Assistant to the City Manager Villalpando, Senior Planner Flores, Associate Engineer Yu, Marketing Manager Graham, Senior Emergency Management Coordinator Johnston, Finance Director Romero, and Riverside County Sherriff's Department Lieutenant Buompensiero, and Riverside County Sherriff's Department Captain Reynolds. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None CONFIRMATION OF AGENDA - Confirmed CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CHRIS ESCOBEDO, DIRECTOR OF COMMUNITY RESOURCES, AND EMPLOYEE ORGANIZATION: LA QUINTA CITY EMPLOYEES' ASSOCIATION, AND UNREPRESENTED EMPLOYEES (VARIOUS POSITIONS IN ALL CITY DEPARTMENTS) 2. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957. CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR CITY COUNCIL MINUTES Page 1 of 9 JUNE 2, 2020 9 EMERGENCY MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CITY ATTORNEY 3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (D) OF SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3: 03 P. M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4: 09 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act). PLEDGE OF ALLEGIANCE Mayor Evans led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA City Clerk Radeva said the following WRITTEN PUBLIC COMMENTS were received as of 4:15 p.m., which were distributed to Council, and incorporated into the agenda packet and public record of the meeting: • Dale Tyreman, La Quinta - thanked Council for their leadership and engagement; and noted landscaping improvements along Avenue 60 would resume effective June 1, 2020; and • Steven Parker, La Quinta - in opposition of short-term vacation rental allowances to re -open pursuant to California state and Riverside county COVID-19 directives for re -opening the economy. PUBLIC SPEAKER: Steve Cherry, La Quinta - inquired about the status of the following two projects: 1. CV Link regional project spearheaded by the Coachella Valley Association of Governments (CVAG) - a multi -modal transportation project for bicyclists, pedestrians, and low speed electric vehicles, that will run continuously from Desert Hot Springs to Coachella; and 2. The Wave at Coral Mountain project - a 15-acre wave pool with an associated hotel/hospitality component, 600 residential units, and neighborhood commercial center and a community farm. CITY COUNCIL MINUTES Page 2 of 9 JUNE 2, 2020 10 Mr. Cherry submitted written statements regarding the two projects listed above which were distributed to Council, and incorporated into the agenda packet and public record of the meeting as hand-outs. PUBLIC SPEAKER: Brad Anderson, Rancho Mirage - spoke in opposition of the City's Executive Order No. 8 effectuating requirements for the use of face coverings and social distancing in stores and businesses, and Council's deliberations under closed session on this subject on May 11, 2020 Special Council Meeting; and asked Council to look into the efforts of the Coachella Valley Mosquito Vector Control District (CVMVCD) to mitigate and control mosquitos outbreaks and related diseases. Mayor Evans said the City is in communications with the CVMVCD, who will be providing a presentation and an update on their current efforts in the very near future. PUBLIC SPEAKER: David Dinnel, La Quinta - thanked Council for lifting the restrictions on short-term vacation rentals in the City, and to Mayor Evans for reaching out to him. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. LA QUINTA ART CELEBRATION - MARCH 2O20 EVENT SUMMARY PRESENTATION BY EVENT PRODUCER PAUL ANDERSON Chief Executive Officer Paul Anderson with SCOPE Events, LLC, event producer of the 2020 La Quinta Art Celebration, Event Director Kathleen Hughes, and Volunteer Manager Debby Nelson gave a brief presentation on the successful event turn -out, artists' and patrons' comments and feedback, artists participation, attendance, sales volume and type, parking, food and beverage, lessons learned, and ongoing efforts in preparation of the 2021 event anticipated to be held between March 4 through 7. Council commended the event organizers for their dedication, innovative vision, and implementing changes to improve the circulation of patrons throughout the park, food court set-up, availability of valet parking, etc. CONSENT CALENDAR 1. APPROVE MINUTES DATED MAY 51 2020 2. APPROVE MINUTES DATED MAY 19, 2020 CITY COUNCIL MINUTES Page 3 of 9 JUNE 2, 2020 11 3. ADOPT ORDINANCE NO. 585 ON SECOND READING AMENDING CHAPTER 2.60 OF THE LA QUINTA MUNICIPAL CODE RELATING TO CONFLICT OF INTEREST CODE 4. ADOPT RESOLUTIONS TO (1) APPROVE PRELIMINARY 2020/21 ENGINEER'S ANNUAL LEVY REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, AND (2) DECLARE INTENT TO LEVY ANNUAL ASSESSMENT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 [RESOLUTION NOS. 2020-015 AND 2020-0161 5. ADOPT RESOLUTION TO REQUEST COUNTY OF RIVERSIDE PLACE COLLECTION COSTS FOR SOLID WASTE HANDLING SERVICES AT SINGLE-FAMILY DWELLINGS ON TAX ROLLS [RESOLUTION NO. 2020-017] 6. APPROVE DEMAND REGISTERS DATED MAY 15 AND 22, 2020 7. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED APRIL 30, 2020 MOTION - A motion was made and seconded by Councilmembers Radi/Fitzpatrick to approve the Consent Calendar as recommended, with Item No. 3 adopting Ordinance No. 585, and Item No. 4 adopting Resolution Nos. 2020-015 and 2020-016, and Item No. 5 adopting Resolution No. 2020-017. Motion passed unanimously. BUSINESS SESSION 1. APPROVE MODIFIED ROUND III COVID-19 SMALL BUSINESS EMERGENCY ECONOMIC RELIEF PROGRAM (PROGRAM) FOR LA QUINTA BUSINESSES IMPACTED BY NOVEL CORONAVIRUS DISEASE Assistant to the City Manager Villalpando presented the staff report, which is on file in the Clerk's Office. Council discussed additional signage is available for businesses to inform the public that businesses are open; Souplantation is closing down, and Staff has received inquiries from other businesses interested to occupy that location; extend the Round III Program application deadline from June 26 to December 31, 2020, and/or until funds are depleted, to allow for businesses which are currently not allowed to re -open or wish to re -open after the summer months to still apply; expenses eligible for reimbursement must be COVID-19 related, and have occurred anytime from the California Governor's declaration of emergency on March 19, 2020, through the end of the year; both non-profit CITY COUNCIL MINUTES Page 4 of 9 JUNE 2, 2020 12 and for -profit businesses can apply for Round III Program; encouraged the local community to shop in La Quinta whenever possible to support its businesses; and noted receipts of Round I and II of the loan program are not precluded from applying for Round III. Council urged businesses to prepare their venues for COVID-19 re -opening as soon as possible and to apply while funds are still available. MOTION - A motion was made and seconded by Councilmembers Radi/Sanchez to approve Round III, COVID-19 Small Business Emergency Economic Relief Program for La Quinta businesses impacted by novel coronavirus disease as modified by extending the application deadline through December 31, 2020, and/or until funds are depleted, and to allow non-profit and for -profit businesses to apply. Motion passed unanimously. 2. APPROVE AL FRESCO DINING PROGRAM TO ALLOW ADDITIONAL OUTDOOR SEATING OPTIONS FOR DINE -IN RESTAURANTS PURSUANT TO COVID-19 INDUSTRY GUIDELINES Senior Planner Flores and Design and Development Director Castro presented the staff report, which is on file in the Clerk's Office. Council discussed options to mitigate the summer heat in the desert and be able to successfully implement al fresco dining by utilizing misters, landscaping, shading, etc.; adding a condition of approval to the City's Al Fresco Dining Program (Program) to require businesses to submit a copy of the California state authorized "COVID-19 Temporary Catering Authorization Application" they have submitted with the Alcohol Beverage Control (ABC); the Program application must be signed by the business center owner or management company, indicating that the business has obtained their approval; including designated outside areas for carry -out orders and waiting to be seated; designating parking spaces specifically for curb -side -pick-up; MOTION - A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to approve an Al Fresco Dining Program to allow additional outdoor seating options for dine -in restaurants in response to COVID-19 pursuant to industry guidelines, as amended to include a condition of approval requiring a copy of the business' "COVID-19 Temporary Catering Authorization Application" with the ABC. Motion passed unanimously. PUBLIC HEARINGS - After 5:00 P.M. - taken out of Agenda order 1. ADOPT RESOLUTION TO VACATE A PORTION OF THE SOUTHEAST CORNER OF AVENIDA MONTEZUMA AND AVENIDA CARRANZA CITY COUNCIL MINUTES Page 5 of 9 JUNE 2, 2020 13 PUBLIC RIGHT-OF-WAY IN THE SANTA CARMELITA AT VALE LA QUINTA SUBDIVISION, UNIT NO. 6 [RESOLUTION NO. 2020-018] Associate Engineer Yu presented the staff report, which is on file in the Clerk's Office. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 5:33 P.M PUBLIC SPEAKER: Greg Jackson, applicant - said based on the existing street improvements at the southeast corner of Avenida Montezuma and Avenida Carranza, the street configuration of Avenida Carranza was changed, and the public right-of-way is no longer needed, thus, the owners have filed the proposed street vacation. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 5:36 P.M. MOTION - A motion was made and seconded by Councilmembers Pena/Radi to adopt Resolution No. 2020-018 to vacate a 2,703-square-foot portion of the southeast corner of Avenida Montezuma and Avenida Carranza public right-of- way in the Santa Carmelita at Vale La Quinta Subdivision, Unit No. 6: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, VACATING A 2,703-SQUARE-FOOT PORTION OF THE SOUTHEAST CORNER OF AVENIDA MONTEZUMA AND AVENIDA CARRANZA PUBLIC RIGHT-OF-WAY IN THE SANTA CARMELITA AT VALE LA QUINTA SUBDIVISION, UNIT NO. 6 Motion passed unanimously. MAYOR EVANS CALLED FOR BRIEF BREAK AT 5: 38 P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 6: 07 P.M. WITH ALL MEMBERS PRESENT STUDY SESSION - taken out of Agenda order 1. DISCUSS NOVEL CORONAVIRUS DISEASE (COVID-19) OPERATIONAL IMPACTS, CONTINUITY OF CITY OPERATIONS, COMMUNITY AND BUSINESS RESOURCES City Manager McMillen and Marketing Manager Graham presented the staff report, which is on file in the Clerk's Office. City Manager McMillen provided an overview of the most recent substantive amendments to the City's Executive Order Nos. 2, 5, and 7, modifying restrictions related to child play equipment at City -owned parks, uses for CITY COUNCIL MINUTES Page 6 of 9 JUNE 2, 2020 14 outdoor recreation at parks, trails, and recreational courts, including reopening of public restrooms, and short-term rentals. General discussion followed regarding the City's COVID-19 marketing outreach efforts, including digital billboards messaging, radio campaign is running in English and Spanish, digital ads, press releases, and social media. Council noted the City's existing marketing agreement, executed prior to the pandemic, included digital billboard services, which are now being used to spread COVID-19 important messages, and no additional funds were expended for this effort. 2. DISCUSS REOPENING PLAN FOR CITY FACILITIES WITH WORKPLACE MODIFICATIONS Senior Emergency Management Coordinator Johnston presented the staff report, which is on file in the Clerk's Office. Council discussed costs associated with automating the south parking lot entrance doors; possibly having Riverside County reimburse the City for COVID-19 facilities preparedness expenses for the La Quinta Museum and Library, as they are staffed and operated by the County; process for screening Staff daily as each one reports to work; incorporating work -from -home alternatives for Staff; phased -in gradual reopening of City facilities, starting by appointments only; establishing social distancing guidelines for Staff to observe in City facilities; Council directed Staff to finalize the City's COVID-19 reopening plan outlining workplace modifications for City facilities; bring it back for Council's review and consideration at the June 16, 2020 regular meeting; and aim for June 17, 2020, to be targeted reopening date for City facilities. 3. DISCUSS FISCAL YEAR 2020/21 PRELIMINARY PROPOSED BUDGET Finance Director Romero, Riverside County Sheriff's Department Captain John Pingel and Lieutenant Robert Rose presented the staff report, which is on file in the Clerk's Office. Council discussed modifying the name for the "Music Line" project to accurately reflect that it is a multi -agency effort to establish connectivity throughout the Coachella Valley along Avenue 48, similar to the CV Link project; and importance to inquire with Riverside County if any of the federal funding received related to COVID-19 can be applied to expenses to implement health CITY COUNCIL MINUTES Page 7 of 9 JUNE 2, 2020 15 and safety precaution measures for employees at the La Quinta Museum and Library, as these facilities are operated by the County. Captain Pingel said in 2019 the Riverside Sheriff's Department established a Research and Development Division (R&D) to find efficiencies and cost saving measures to be passed onto city partners; and noted Lieutenant Rose will present two hybrid deployment models for police service delivery for Council's consideration tonight, that are data driven and custom designed for La Quinta based on historical data, instead of population based. Lieutenant Rose explained in detail the Patrol Operations' workload -based model service delivery option structured on three key principles - actual workload, proper workload distribution between Deputies and Community Safety Officers, and best business model selection; and presented Hybrid Options 1 and 2 designed specifically for La Quinta based on prior years data. Council discussed the presented hybrid options for police service delivery are only models and have not yet been tested in practice, thus, the projections of each model have not been confirmed; potential impacts on service delivery if the projections don't turn out as expected, and the timeframe it would take to make such a determination; ability to properly track and evaluate performance under the hybrid models; self -reporting capabilities; beat integrity; booking fees; importance of the underlying organizational cultural change of the Sheriff's Department; proactive time' is designed to drive crime rates down, which in turn reduce the calls for service; an overall comparison of the modified service delivery methods between the traditional and proposed hybrid service delivery options, including dedicated versus contracted positions, number guaranteed hours of service delivery under the contract; and the importance for the Sheriff's Department to establish a long-term vision to effectively manage service delivery and constantly rising costs going forward. Council said the proposed service delivery models were innovative and interesting, and they would like more time to study the research and theoretical framework used to develop the models, in order to better understand it; and perhaps consider a pilot program. Council expressed general support to conduct further evaluation of the proposed hybrid service delivery options; and engage the Financial Advisory Commission to review the models in detail and provide recommendations to Council for consideration. CITY COUNCIL MINUTES Page 8 of 9 JUNE 2, 2020 16 DEPARTMENTAL REPORTS All reports are on file in the City Clerk's Office. Riverside County Sherriff's Department Lieutenant Buompensiero and Captain Reynolds provided an overview of the peaceful demonstration, protesting police brutality, held tonight at the La Quinta Community Park off Avenida Montezuma, between 4 p.m. and 8 p.m.; noted there were approximately 50- 60 protesters, who were very peaceful and polite; and there was no impact on the surrounding businesses or traffic. MAYOR'S AND COUNCIL MEMBERS' ITEMS Mayor Evans thanked the Council for their support in La Quinta taking the lead to establish communications with other agencies, engaging Mayors of surrounding cities, and making decisions to preserve the health and safety of the La Quinta community based on data Mayor Evans noted the City's banner program and yard signs acknowledging La Quinta High School students, as well as having their names printed in the Gem newspaper. Mayor Pro Tern Pena said Dr. Carreon Foundation sponsored yard signs to acknowledge La Quinta High School scholars. REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2020, Councilmember Radi reported on his participation in the following organizations' meetings: • CVAG TRANSPORTATION COMMITTEE • SUNLINE TRANSIT AGENCY ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Radi/Fitzpatrick to adjourn at 8:42 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California CITY COUNCIL MINUTES Page 9 of 9 JUNE 2, 2020 17 M., CONSENT CALENDAR ITEM NO. 2 CITY COUNCIL SPECIAL MEET iNG MINUTES WEDNESDAY, JUNE 3, 2020 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 5:00 p.m. by Mayor Evans. The meeting was held by teleconference pursuant to Executive Orders N-25- 201 N-29-201 N-33-20, and N-35-20, executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions of the Ralph M. Brown Act (Government Code § 54950 et seq.). PRESENT: Councilmembers Fitzpatrick, Pena, Radi, Sanchez, Mayor Evans ABSENT: None STAFF PRESENT: City Manager Jon McMillen, City Clerk Monika Radeva, and City Attorney Bill Ihrke, and Community Resources Director Escobedo PLEDGE OF ALLEGIANCE Mayor Evans led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None City Clerk Radeva said WRITTEN PUBLIC COMMENTS were provided by Robert Ambriz Jr., related to Closed Session Item No. 1 on the Agenda, which were distributed to Council, and incorporated into the agenda packet and public record of the meeting. CONFIRMATION OF AGENDA - Confirmed CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CHRIS ESCOBEDO, DIRECTOR OF COMMUNITY RESOURCES, AND EMPLOYEE ORGANIZATION: LA CITY COUNCIL MINUTES Page 1 of 3 JUNE 3, 2020 19 QUINTA CITY EMPLOYEES' ASSOCIATION, AND UNREPRESENTED EMPLOYEES (SPECIFIED POSITIONS IN VARIOUS CITY DEPARTMENTS AS IDENTIFIED IN THE STAFF REPORT FOR BUSINESS SESSION ITEM NO. 1 ON THIS AGENDA) COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 5: 03 P. M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 6: 41 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: Pursuant to Government Code section 54957.1. subdivision (a)(6) [Brown Act], City Attorney Ihrke reported labor negotiations with the La Quinta City Employee Associations have concluded, and the items that were part of these negotiations ae going to be presented and considered by the City Council under Business Session Item No. 1 on tonight's Agenda. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None BUSINESS SESSION 1. APPROVE SERVICE DELIVERY PLAN FOR CITY OF LA QUINTA Community Resources Director Escobedo presented the staff report, which is on file in the Clerk's Office. Council said these are tough times, and with a heavy heart, difficult decisions had to be made; noted their empathy and understanding for the affected employees, who are part of the La Quinta family, and expressed their gratitude for their dedication and efforts; expressed hope that circumstances may change in the future; noted that due to COVID-19 pandemic service delivery has changed; reflected back on the economic downturn caused by the dissolution of the redevelopment agencies and the affects it had on City operations and workforce; discussed the progress the City has achieved since 2013 through implementing cross -department collaborations, employee trainings and development, and technological advancements resulting in process efficiencies; and said in light of the City's current revenues deficit, a long-term recovery vision and a plan are necessary to ensure the City can ensure continuity of operations and service delivery. CITY COUNCIL MINUTES Page 2 of 3 JUNE 3, 2020 20 Council thanked Staff for their efforts to provide support to the affected employees, who would be provided medical coverage for a period of time, and offered a severance package by management, should the employees choose to accept it. MOTION - A motion was made and seconded by Councilmembers Radi/Fitzpatrick to approve a new organization plan, a reduction in work force, and voluntary furlough program for unrepresented, confidential and contract employees as recommended. Motion passed unanimously. MAYOR'S AND COUNCIL MEMBERS' ITEMS - None. ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/Radi to adjourn at 6:58 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California CITY COUNCIL MINUTES Page 3 of 3 JUNE 3, 2020 21 22 CONSENT CALENDAR ITEM NO. 3 City of La Quinta CITY COUNCIL MEETING: June 16, 2020 STAFF REPORT AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE FOR BID THE WASHINGTON STREET INTERSECTION WITH FRED WARING DRIVE TRIPLE LEFT TURN PROJECT (PROJECT NO. 2017-01) RECOMMENDATION Approve plans, specifications, engineer's estimate, and authorize Staff to bid the Washington Street intersection with Fred Waring Drive Triple Left Turn Project. EXECUTIVE SUMMARY • The project entails construction of triple left turn lanes on all four approaches to the Washington Street and Fred Waring Drive intersection (Attachment 1) through a cooperative agreement with the Cities of Palm Desert and Indian Wells. • The City pre -purchased the signal poles and mast arms which have been delivered to the City Yard. • CVAG is funding 75% of the project costs. The remaining 25% will be split as follows: La Quinta will pay 50% of the local agency cost and Palm Desert and Indian Wells will split the other 50%. FISCAL IMPACT The City's share is budgeted in the Capital Improvement Program using Measure A funds. The following is the funding breakdown: Agency Project Percentage Share Project Cost Share CVAG 75% $1,395,555 La Quinta 12.5% $232,595 Palm Desert 6.25% $116,297 Indian Wells 6.25% $116,297 23 The following is the project budget: Total Budget Professional: $ 85,420 Design: $ 157,013 Inspection/Testing/Survey: $ 114,875 Construction: $ 1,166,027 Land Acquisition: $ 30,000 Signal Pole Purchase Order: $ 121,409 Contingency: $ 505,390 Total Budget: $ 2,180,134 BACKGROUND/ANALYSIS The project will create triple left turn lanes on all four approaches to the Washington Street and Fred Waring Drive intersection. The work will include modifying the median curb locations and reconstructing the curb, gutter and sidewalks at the intersection corners. In April 2018, Council approved a reimbursement agreement with CVAG. This Agreement provides the reimbursement terms with the cities of Palm Desert and Indian Wells. Contingent upon approval to advertise the project for bid on June 16, 2020, the following is the project schedule: Council Bid Authorization Bid Period Council Considers Project Award Execute Contract and Mobilize Construction (60 Working Days) Accept Improvements ALTERNATIVtb June 16, 2020 June 17 to July 23, 2020 August 4, 2020 August 5 to August 31, 2020 August to November 2020 December 2020 Staff does not recommend an alternative. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, Public Works Director/ City Engineer Attachment: 1. Vicinity Map 24 26 City of La Quinta CITY COUNCIL MEETING June 16, 2020 STAFF REPORT CONSENT CALENDAR ITEM NO. 4 AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE FOR BID THE WASHINGTON STREET PAVEMENT REHABILITATION PROJECT, FROM CALLE TAMPICO TO AVENIDA MONTERO (PROJECT NO. 1920-PMP) RECOM M EN DATMN Approve plans, specifications, engineer's estimate, and authorize Staff to bid the Washington Street Pavement Rehabilitation Project from Calle Tampico to Avenida Montero. r-Ar-CUTIVE SUMMARY • The Fiscal Year 2020/21 Pavement Management Plan (PMP) improvements includes over 310,000 square feet of pavement rehabilitation on Washington Street between Calle Tampico to 200 feet north of Avenida Montero (Attachment 1). o Grinding the existing pavement and installing a new layer of pavement is the pavement rehabilitation method. o Non -compliant Americans with Disabilities Act (ADA) Curb Ramps within the project vicinity will be reconstructed. • The project award is contingent on Council approving the Fiscal Year 2020/21 Capital Improvement Program (CIP). Staff recommends approving this project for advertisement now to have this project under construction by the end of Summer 2020. FISCAL IMPACT The proposed FY 2020/21 CIP allocates $1,000,000 from the General Fund with $715,000 anticipated in carry-over funding. The following is the anticipated Droiect budget: Total Budget FY 2020/21 Improvement Project Professional: $ 95,000 $ 10,000 Design: $ 124,000 $ 40,000 Inspection/Testing/Survey: $ 119,000 $ 80,000 Construction: $ 1,220,000 $ 820,000 Contingency: $ 156,000 $ 110,000 Total Budget: $ 1,715,000 $1,060,000 Staff anticipates approximately $100,000 in utility adjustment reimbursables. 27 BACKGROUND/ANALYSIS The PMP funds improvements to maintain and upgrade City roadways. The PMP is divided into phases and the City typically implements PMP projects during the summer, when traffic congestion is less. The FY 2019/20 project is now complete. This upcoming fiscal year's improvements will rehabilitate over 310,000 square feet of pavement and include minor pothole hole repair and minor striping improvements. This is the last project in the current 5-year PMP. Staff is currently working to update the PMP for Council consideration. Contingent upon approval to advertise the project for bid on June 16, 2020, the following is the project schedule: Council Bid Authorization Bid Period Council Considers Project Award Execute Contract and Mobilize Construction (20 Working Days) Accept Improvements ALTERNATIVE'. June 16, 2020 June 17 to July 23, 2020 August 4, 2020 August 5 to August 31, 2020 August to September 2020 October 2020 Staff does not recommend an alternative. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Vicinity Map Vicinity Map ATTACHMENT 1 ......................................._...............................................:::::..........:::::::::::::::::::::::::::::::::::::::::::::::::::::: :: :::a :::::::::::::::: ..................................... I::::: lSlln' ■fG�l.7 :::::::::::::::::::::::::::::::::::::::...................a........::::::...::::::............ ......... .. .. .. .. .. .. ......... .. .. ... ..:...:...:.::.:.:.......::::: ............................ x y� :aR::::::::::::::::::::::::::::::—::::::::::....:::'' :: ::::::=.:::::....T'�'::::::::.................. : auertue::�48 ;- ...................................... i I ............................................................... ............................................. ............................................. ............ .::::::::::::i::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: i ............................................................... ...................................«......................................................................... ............................................................... or�n ............................................... ......................................... �o�ao1.C.#aE>................. �.............................. ............................................. ................................ .......................... ..... ................::::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ............ :`#: ........................................................................................................................................................................................... ..................::::::::::::::::::::::::::::::::::::::::::::::::::::.:: ............................................................. ............................................................................................................................................................................................ vld.ktE........................................................................................................................... 9 . .......................................................................................... +l: : ::::::::::::::::::::::::::::......:::::::::::::: '-!�:............. ........................... ... ...~................................................ ...................................................................... ...................................................................... -,i::: ....................s>t:.................:..... ..fl ............................................................ . .... ::::::..............................................................................::::::::::::::: ........................................ ........................................................................... ,............................................................................................................................... In....:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::rltsun ::: :::::::::::::::::::::::::::::::::::::::::::.. lx :::::::::::::::::::::::::::::::::::::::::.............................. a�'w Count Juts:::::::::::: ........... ..................:::::::: :::::::::::::::::::::::::::::::::::::::...::::::::.. La ja�r#a ......... 'T.......................... .::::::�::::::::::::: ......:... L ::::::::.. '............. .................................... Iiarx::::::::::::::::::::::::::::::::::::::::::::::::::::' .. :..................::::::::::::::::::::::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: i:::::::::::::::::::::::::::::::::::::::::::::... ...................................................... ......... ......::: N?....... .. .................................... ...........::::::::::::::::: .................................................. S............................................................................................................................ ............. ................................... ::::::::::::::::::::::::::::::di1::::::::::::::::: ..................a............................................ ::::::::::::: ......:::::::::::::::::::::::::::......................................................................................... ......................................................................................................................... ......................................................................................................................... ............................................ v►aaa::::::::::::# :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::......::::::::::::::::: 7t.... ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::%olF+} ran .:::::::::.................... Los Angeles an Dtor (Aexlcwl '„71}uan.ar . Notes Washington Street From Calle Tampico to Avenida Montero Legend Blueline Streams City Areas World Street Map 'IMPORTANT" Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no RC T warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of 0 3,009 6,019 Feet the user. REPORT PRINTED ON...2/21/2019 2:50:13 PM © Rive{We County GIS 30 City of La Quinta CITY COUNCIL MEETING June 16, 2020 STAFF REPORT CONSENT CALENDAR ITEM NO. 5 AGENDA TITLE- APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE FOR BID THE EISENHOWER BASIN FENCE AND DRAINAGE IMPROVEMENTS (PROJECT NO. 2017-04) RECOMMENDATION Approve plans, specifications, engineer's estimate, and authorize Staff to bid the Eisenhower Basin Fence and Drainage Improvements. EXECUTIVE SUMMARY • This project adjusts the original scope of fence and landscape improvements at the newly constructed Eisenhower Retention Basin to remove the unnecessary landscaping and adds in drainage improvements for Avenida Fernando and Coachella Drive (Attachment 1). • A wrought iron fence will be placed along the north side of Avenida Fernando to secure the last remaining opening on the retention basin site. A concrete driveway with gate will be constructed to allow for maintenance access. • The landscaping is considered unnecessary at this time since it is shielded from the public's view with an existing wall that will remain in place. • The drainage improvements were removed from the previous retention basin project in an effort to lower construction costs. FISCAL IMPACT The Fiscal Year 2017/18 Capital Improvement Program allocates $750,000 from Measure G Funding. The following is the anticipated project budget: Total Budget Professional: $ 39,500 Design: $ 50,000 Inspection/Testing/Survey: $ 50,000 Construction: $ 350,000 Contingency: $ 260,500 Total Budget: $ 750,000 31 Staff anticipates approximately $190,000 to be available for other projects with the removal of the landscaping component of the project. BACKGROUND/ANALYSIS The original intent of the project included removing portions of the block wall to allow for surveillance on the west side of Eisenhower Drive along the newly constructed Eisenhower retention basin between Avenida Fernando and Coachella Drive. At this time, it has been determined that if the site is secured with a fence along the perimeter the openings would not be necessary and subsequently the landscaping would not be necessary. This project will include a catch basin at Avenida Fernando and Coachella Drive to mitigate additional drainage concerns at those intersections. The La Quinta Resort will be able to connect to the catch basin on Avenida Fernando to alleviate drainage issues present west of the project limits. These improvements were removed from the previous Eisenhower retention basin project in an effort to lower construction costs. Contingent upon approval to advertise the project for bid on June 16, 2020, the following is the project schedule: Council Bid Authorization Bid Period Council Considers Project Award Execute Contract and Mobilize Construction (30 Working Days) Accept Improvements ALTERNATIVES June 16, 2020 June 17 to July 23, 2020 August 4, 2020 August 5 to August 31, 2020 August to October 2020 October 2020 Staff does not recommend an alternative. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, Public Works Director/ City Engineer Attachment: 1. Vicinity Map 32 Of Grua*, rrr 3z, yl►.:...: y r s rar . �l� SfaL'6s+r l.. .R Phi .� �, '�� FL... i l .�. t 113M ALL .!i►/�11i!es AIM fis �Rsh wf j" p r� may.. e ► ir,r�fi:�irf,J� IA�1kr `Y# ro B' iIV # I! R.t �. �� `il►il►l►► �' ' y.. y,aE.A���Hllliet! ���. "�R+�7+1w VIA :.�:-' '#lraE� �I•N_et.�lJ�• I _ *�r��� �11+I�+al�tl�r��: � +Il,a' � � .�,.....:•' � E�:='i I� �. la�flFl " e, � ����aE��'�� l �� i 34 CONSENT CALENDAR ITEM NO. 6 City of La Quints CITY COUNCIL MEETING June 16, 2020 STAFF REPORT AGENDA TITLE APPROVE DEMAND REGISTERS DATED MAY 29 AND JUNE 5, 2020 RECOMMENDATION Approve demand registers dated May 29 and June 05, 2020. EXECUTIVE SUMMARY - None FISCAL IMPACT Demand of Cash: City $ 2,209,831.10 Successor Agency of RDA $ - Housing Authority $ 478.74 $ 2,210,309.84 BACKGROUND/ANALYSIS Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for May 29 and June 05, 2020. Warrants Issued: 201982-202022 202023-202078 Wire Transfers AP Voids Payroll Tax Transfers Payroll Di r Dep & Checks 37582-37586 $ 1,190,190.97 $ 605,057.58 $ 141,134.23 $ (860.00) $ 45,691.39 $ 229,095.67 $ 2, 210, 309.84 In the amounts listed above, one check was voided and reissued due to non - receipt by vendor. 35 The most significant expenditures on the demand register are: Vendor Account Name Amount Purpose Granite Various $ 879,212.41 Apr 2020 LQ Village Construction Company Complete Streets CA Joint Powers Prepaid $ 281,797.00 FY 19/20 Liability/Workers Insurance Compenstation Jacobsson Retention $ 59,863.84 Retention Dune Palms Eng & Construction Payable Palms Rd Widening PWLC II, Inc Various $ 57,254.00 May 2020 Landscape Maintenance Rutan & Tucker Various $ 56,453.27 Apr 2020 Legal Services Wire Transfers: Three transfers totaled $141,134. Of this amount, $94,209 was for Landmark and $43,219 for PERS. (See Attachment 2 for a full listing). Investment Transactions: Full details of investment transactions as well as total holdings are reported quarterly in the Treasurer's Report. Transaction Sell Sell Purchase Purchase Issuer Type Toyota Motor Cr Corp Corp Toyota Motor Cr Corp Corp Fed Home Loan Mort Agency Fed Home Loan Bank Agency ALTERNATIVES Settle Coupon Par Value Date Rate $ 500,000 5/28/20 1.900% $ 500,000 5/28/20 2.000% $ 1,000,000 5/28/20 0.625% $ 500,000 6/3/20 0.500% Council may approve, partially approve, or reject the demand registers. Prepared by: Bernice Choo, Account Technician Approved by: Rosemary Hallick, Financial Services Analyst Attachments:1. Demand Registers 2. Wire Transfers 36 ATTACHMENT 1 QX a City of La Quinta Demand Register Packet: APPKT02404 - BC 05/29/2020 Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101- GENERAL FUND BIO-TOX LABORATORIES 201985 05/15/20 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 192.00 BIO-TOX LABORATORIES 201985 05/15/20 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 681.00 BIO-TOX LABORATORIES 201985 05/15/20 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 46.00 CALDERON, MICHAEL 201987 04/29/20 - MILEAGE WCTO FP PARK MON.. Travel & Training 101-3003-60320 4.83 CALIPERS LONG-TERM CARE P... 201989 LONG TERM CARE LT Care Insurance Pay 101-0000-20949 196.05 COACHELLA VALLEY WATER DI... 201990 05/21/20 - WATER SERVICE Water - Civic Center Park - Utili.. 101-3005-61202 2,163.57 COACHELLA VALLEY WATER DI... 201990 05/21/20 - WATER SERVICE Water -Community Park - Utilit.. 101-3005-61209 909.16 COACHELLA VALLEY WATER DI... 201990 05/18/20 WATER SERVICE Water - Utilities 101-2002-61200 114.45 COACHELLA VALLEY WATER DI... 201990 05/18/20 WATER SERVICE Water -Eisenhower Park - Utilit.. 101-3005-61203 100.13 COACHELLA VALLEY WATER DI... 201990 05/18/20 WATER SERVICE Water -Velasco Park - Utilities 101-3005-61205 71.36 COACHELLA VALLEY WATER DI... 201990 05/18/20 WATER SERVICE Water -Desert Pride - Utilities 101-3005-61206 259.67 COACHELLA VALLEY WATER DI... 201990 05/18/20 WATER SERVICE PM 10 - Dust Control 101-7006-60146 39.55 COACHELLA VALLEY WATER DI... 201990 05/21/20 - WATER SERVICE Water -Fritz Burns Park - Utiliti... 101-3005-61204 1,687.27 COACHELLA VALLEY WATER DI... 201990 05/21/20 - WATER SERVICE Water - Utilities 101-3008-61200 533.25 COURTMASTER SPORTS, INC. 201992 05/22/20 - PATCH CRACK FB PARK PICKLE... Maintenance/Services 101-3005-60691 350.00 CREATIVE LIGHTING & ELECTR... 201993 05/27/20 - INSTALL CONCRETE LED BOLLA... Maintenance/Services 101-3005-60691 3,560.00 DEPARTMENT OF JUSTICE 201994 05/05/20 - EMPLOYEE FINGERPRINT Recruiting/Pre-Employment 101-1004-60129 32.00 GALVAN, LAVITA 201997 04/29-05/01/20 - MILEAGE WC TO FB PAR... Travel & Training 101-3003-60320 4.83 GALVAN, LAVITA 201997 05/04-05/05/20 - MILEAGE WC TO FB PAR... Travel & Training 101-3003-60320 3.22 HYDE'S AC 202000 01/27/20 - CITY HALL HVAC SVC HVAC 101-3008-60667 125.00 HYDE'S AC 202000 02/05/20 - FS #32 EXHAUST FANS Maintenance/Services 101-2002-60691 85.00 HYDE'S AC 202000 02/20/20 - FS #32 EXHAUST FAN SHAFT/B... Maintenance/Services 101-2002-60691 650.00 JOHNSON, ROBERT 202001 04/01/20 - BRE2019-0188 REFUND RE -INS... Building Permits 101-0000-42400 80.50 NAI CONSULTING INC 202003 04/2020 MISCELLANEOUS DUTIES Consultants 101-7006-60104 5,722.50 PVP COMMUNICATIONS INC 202006 05/14/20 - MOTORCYCLE EARPHONE REPA.. Special Enforcement Funds 101-2001-60175 149.77 PWLC II, INC 202007 05/2020 GENERAL MAINT LLMD PROJ 201... Landscape Contract 101-2002-60112 1,461.00 RIVERSIDE ASSESSOR 202008 04/15/20 - INV 20-123640 DOC 2020-016... Technical 101-6004-60108 20.00 RIVERSIDE ASSESSOR 202008 04/15/20 - INV 20-123734 DOC 2020-016... Technical 101-6004-60108 20.00 RIVERSIDE ASSESSOR 202008 04/15/20 - INV 20-123651 DOC 2020-016... Technical 101-6004-60108 20.00 RIVERSIDE ASSESSOR 202008 04/16/20 - INV 20-124692 DOC 2020-016... Technical 101-6004-60108 20.00 RIVERSIDE ASSESSOR 202008 04/15/20 - INV 20-123741 DOC 2020-016... Technical 101-6004-60108 20.00 RIVERSIDE ASSESSOR 202008 04/15/20 - INV 20-123646 DOC 2020-016... Technical 101-6004-60108 20.00 RIVERSIDE ASSESSOR 202008 04/15/20 - INV 20-123778 DOC 2020-016... Technical 101-6004-60108 20.00 RIVERSIDE ASSESSOR 202008 04/15/20 - INV 20-123644 DOC 2020-016... Technical 101-6004-60108 20.00 RIVERSIDE ASSESSOR 202008 02/26/20 - INV 20-67291 DOC 2020-0087... Technical 101-6004-60108 20.00 RIVERSIDE COUNTY INFORMAT.. 202009 04/2020 - RADIO MAINT Operating Supplies 101-2001-60420 366.68 ROADPOST USA INC. 202010 04/23-05/22/20 - EOC SATELLITE PHONES Mobile/Cell Phones/Satellites 101-2002-61304 173.85 ROADPOST USA INC. 202010 05/23-06/22/20 - EOC SATELLITE PHONES Mobile/Cell Phones/Satellites 101-2002-61304 173.85 SHASTA FIRE PROTECTION, INC. 202011 05/14/20 - CITY HALLANNUAL INSPECTION Annual Permits/Inspections 101-3008-60196 1,000.00 SOUTHWEST AQUATICS INC 202013 05/2020 CC CAMPUS LAKE MAINT Civic Center Lake Maintenance 101-3005-60117 1,350.00 SUMMERS, HAL 202016 04/23-04/28/20 - MILEAGE WC TO FB PAR... Travel & Training 101-3003-60320 16.10 THE LAMAR COMPANIES 202017 05/20-06/16/20 AIRPORT ADVERTISING Marketing & Tourism Promoti... 101-3007-60461 895.00 TIME WARNER CABLE 202018 05/05-06/04/20 - FS #32 CABLE (1841) Cable - Utilities 101-2002-61400 10.50 UC REGENTS 202020 101-1006-60351 FY 20/21 UCLA ECON FO... Prepaid Expense 101-0000-13600 1,500.00 VINTAGE ASSOCIATES 202022 05/2020 PARKS MAINT Landscape Contract 101-3005-60112 41,890.00 Fund 101- GENERAL FUND Total: 66,778.09 Fund: 201 - GAS TAX FUND TOPS' N BARRICADES INC 202019 05/21/20 - TRAFFIC PAINT Paint/Legends 201-7003-60433 297.21 Fund 201 - GAS TAX FUND Total: 297.21 Fund: 202 - LIBRARY & MUSEUM FUND PACIFIC WEST AIR CONDITION... 202005 04/30/20 - LIBRARY HVAC HVAC 202-3004-60667 950.00 VINTAGE ASSOCIATES 202022 05/2020 LIBRARY MAINT Landscape Contract 202-3004-60112 910.00 5/28/2020 6:16:45 PM Page 1 of 5 37 Demand Register Packet: APPKT02404 - BC 05/29/2020 Vendor Name Payment Number Description (Item) Account Name Account Number Amount VINTAGE ASSOCIATES 202022 05/2020 MUSEUM MAINT Landscape Contract 202-3006-60112 190.00 Fund 202 - LIBRARY & MUSEUM FUND Total: 2,050.00 Fund: 215 - LIGHTING & LANDSCAPING FUND CALIFORNIA DESERT NURSERY,.., 201988 05/12/20 - MATERIALS Materials/Supplies 215-7004-60431 116.37 COACHELLA VALLEY WATER DI... 201990 05/18/20 WATER SERVICE Water - Medians - Utilities 215-7004-61211 4,901.98 COACHELLA VALLEY WATER DI... 201990 05/21/20 - WATER SERVICE Water - Medians - Utilities 215-7004-61211 7,069.02 CREATIVE LIGHTING & ELECTR... 201993 05/2020 LIGHTING MAINTENANCE SERVICE Consultants 215-7004-60104 6,349.83 DESERT CONCEPTS CONSTRUC... 201995 05/26/20 2019-22 AVE 52 RETENTION BAS.., Maintenance/Services 215-7004-60691 27,830.00 FRONTIER COMMUNICATIONS... 201996 05/07-06/06/20 - PHONE SERVICE Electric - Utilities 215-7004-61116 103.66 PWLC II, INC 202007 05/2020 GENERAL MAINT LLMD PROJ 201... Landscape Contract 215-7004-60112 55,793.00 SOUTHWEST BOULDER & STO... 202014 05/26/20 - BRIMSTONE DG & GOLDEN F... Materials/Supplies 215-7004-60431 3,471.65 VINTAGE ASSOCIATES 202022 05/2020 LIGHTING & LANDSCAPING MAINT Landscape Contract 215-7004-60112 11,865.00 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 117,500.51 Fund: 247 - ECONOMIC DEVELOPMENT FUND THE LAMAR COMPANIES 202017 04/13-05/10/20 EMERGENCY MKTG DIGIT... Marketing & Tourism Promoti... 247-0000-60461 2,750.00 THE LAMAR COMPANIES 202017 05/11-06/07/20 EMERGENCY MKTG DIGIT... Marketing & Tourism Promoti... 247-0000-60461 2,750.00 Fund 247 - ECONOMIC DEVELOPMENT FUND Total: 5,500.00 Fund: 401- CAPITAL IMPROVEMENT PROGRAMS BENGAL ENGINEERING INC 201984 05/08/20 REGIONAL SCOUR/HYDRAULIC ... Professional Services 401-0000-60103 3,706.68 GHD INC. 201998 02/22/20 GHD VILLAGE COMPLETE STREE... Design 401-0000-60185 3,018.91 GRANITE CONSTRUCTION CO... 201999 PO 1920-0064 RETENTION 8 Retention Payable 401-0000-20600 -46,274.33 GRANITE CONSTRUCTION CO... 201999 04/30/20 2015-03 VILLAGE COMPLETE ST... Construction 401-0000-60188 925,486.74 MICHAEL BAKER INTERNATIO... 202002 03/31/20 SRR PHASE II INFRASTRUCTURE ... Design 401-0000-60185 18,072.90 NAI CONSULTING INC 202003 04/2020 CORPORATE YARD Professional Services 401-0000-60103 330.00 NAI CONSULTING INC 202003 04/2020 DUNE PALMS BRIDGE IMPROVE... Professional Services 401-0000-60103 5,388.65 NAI CONSULTING INC 202003 04/2020 SB821 WASHINGTON SIDEWALK ... Professional Services 401-0000-60103 465.00 NAI CONSULTING INC 202003 04/2020 NORTH LA QUINTA PARKWAYTU... Professional Services 401-0000-60103 1,240.00 NAI CONSULTING INC 202003 04/2020 HSIP INTERSECTION IMPROVEM... Professional Services 401-0000-60103 192.05 NAI CONSULTING INC 202003 04/2020 SILVERROCK PARK VENUE SITE Professional Services 401-0000-60103 6,547.50 NAI CONSULTING INC 202003 04/2020 VILLAGE COMPLETE STREETS Professional Services 401-0000-60103 14,877.50 NAI CONSULTING INC 202003 04/2020 EISENHOWER RETENTION BASIN ... Professional Services 401-0000-60103 310.00 NAI CONSULTING INC 202003 04/2020JEFFERSON STREET AT AVENUE 5... Professional Services 401-0000-60103 465.00 NAI CONSULTING INC 202003 04/2020 SILVERROCK RESORT INFRASTRU... Professional Services 401-0000-60103 3,100.00 NAI CONSULTING INC 202003 04/2020 WASHINGTON ST AT FRED WARI... Professional Services 401-0000-60103 3,815.00 NAI CONSULTING INC 202003 04/2020 MADISON ST AVE 50 TO AVE 52 Professional Services 401-0000-60103 495.00 NAI CONSULTING INC 202003 04/2020 REGIONAL SCOUR ANALYSIS Professional Services 401-0000-60103 570.00 NAI CONSULTING INC 202003 04/2020 FY 1920 PAVEMENT MANAGEM... Professional Services 401-0000-60103 1,145.00 NAI CONSULTING INC 202003 04/2020 DUNE PALMS ROAD STREET IMP... Professional Services 401-0000-60103 607.50 NAI CONSULTING INC 202003 04/2020 RETENTION BASIN (DPLM AT W... Professional Services 401-0000-60103 155.00 NAI CONSULTING INC 202003 04/2020 HSIP TRAFFIC SIGNAL INTERCON... Professional Services 401-0000-60103 1,352.50 NAI CONSULTING INC 202003 04/2020 PMP SLURRY SEAL Professional Services 401-0000-60103 310.00 NAI CONSULTING INC 202003 04/2020 AVE 50 BRIDGE SPANNING EVAC ... Professional Services 401-0000-60103 242.50 NAI CONSULTING INC 202003 04/2020 REGIONAL SKATE AND BMX PARK Professional Services 401-0000-60103 465.00 ST. FRANCIS ELECTRIC, LLC 202015 04/30/20 CRANE SERVICES Technical 401-0000-60108 1,974.00 Fund 401- CAPITAL IMPROVEMENT PROGRAMS Total: 948,058.10 Fund: 501- FACILITY & FLEET REPLACEMENT AUTOZONE 201983 12/03/19 -BATTERY CREDIT Vehicle Repair & Maintenance 501-0000-60676 -18.00 AUTOZONE 201983 12/09/20 - TRI-BALL MOUNT & LOCK SET Parts & Maintenance Supplies 501-0000-60675 202.23 AUTOZONE 201983 12/18/19 - ATC FUSE & TOGGLE Parts & Maintenance Supplies 501-0000-60675 27.15 AUTOZONE 201983 12/23/19 - ATC BLADE FUSES Parts & Maintenance Supplies 501-0000-60675 7.59 AUTOZONE 201983 02/24/20 - TERM BUTT & CABLE CONNEC... Parts & Maintenance Supplies 501-0000-60675 46.72 AUTOZONE 201983 02/28/20 - OIL FILTER Vehicle Repair & Maintenance 501-0000-60676 2.93 AUTOZONE 201983 02/28/20 - OIL FILTER Vehicle Repair & Maintenance 501-0000-60676 -2.93 AUTOZONE 201983 05/13/20 - TOW ADAPTER Parts & Maintenance Supplies 501-0000-60675 20.76 AUTOZONE 201983 05/20/20 - BATTERY & TREATMENT KIT Vehicle Repair & Maintenance 501-0000-60676 103.26 AUTOZONE 201983 05/20/20 - BATTERY CREDIT Vehicle Repair & Maintenance 501-0000-60676 -18.00 BMW MOTORCYCLES OF RIVE... 201986 05/15/20 - MOTORCOP SERVICE R1250RTP.. Motorcycle Repair & Mainten... 501-0000-60679 257.26 DESERT CONCEPTS CONSTRUC... 201995 03/03/20 CITY HALL EMERGENCY LEAK RE... City Bldg Repl/Repair 501-0000-71103 16,010.00 5/28/2020 6:16:45 PM Page 2 of 5 38 Demand Register Packet: APPKT02404 - BC 05/29/2020 Vendor Name Payment Number Description (Item) Account Name Account Number Amount PACIFIC MOBILE STRUCTURES, .. 202004 06/2020 PW TRAILER RENTAL W/ RAMPS Building Leases 501-0000-71032 3,088.51 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 19,727.48 Fund: 502 - INFORMATION TECHNOLOGY ANDERSON COMMUNICATION... 201982 05/O1/20 - RADIO SERVICES Cell/Mobile Phones 502-0000-61301 810.00 COMPLETE PAPERLESS SOLUTI... 201991 FY 20/21 LASERFICHE ANNUAL SUPPORT ... Prepaid Items 502-0000-13600 20,285.85 COMPLETE PAPERLESS SOLUTI... 201991 05/O5/20 LASERFICHE SOFTWARE ANNUAL., Software Licenses 502-0000-60301 1,844.15 FRONTIER COMMUNICATIONS... 201996 05/04-06/03/20 - DSL SERVICE Cable - Utilities 502-0000-61400 214.52 SHI INTERNATIONAL CORP. 202012 05/22/20 - KEYBD MECH & MONITOR ARM.. Machinery & Equipment 502-0000-80100 354.81 TIME WARNER CABLE 202018 05/10-06/09/20 - CITY HALL FIBER (2546) Cable - Utilities 502-0000-61400 2,079.00 VERIZON WIRELESS 202021 04/02-05/01/20 - BACKUP SERVER (2183) Cable - Utilities 502-0000-61400 66.52 VERIZON WIRELESS 202021 04/02-05/01/20 - CITY CELL IPADS (5587) Cell/Mobile Phones 502-0000-61301 1,269.97 VERIZON WIRELESS 202021 04/02-05/01/20 - CITY CELL SVC (5496) Cell/Mobile Phones 502-0000-61301 3,354.76 Fund 502 - INFORMATION TECHNOLOGY Total: 30,279.58 Grand Total: 1,190,190.97 5/28/2020 6:16:45 PM 39 Page 3 of 5 Demand Register Packet: APPKT02404 - BC 05/29/2020 Fund Summary Fund 101 - GENERAL FUND 201 - GAS TAX FUND 202 - LIBRARY & MUSEUM FUND 215 - LIGHTING & LANDSCAPING FUND 247 - ECONOMIC DEVELOPMENT FUND 401 - CAPITAL IMPROVEMENT PROGRAMS 501 - FACILITY & FLEET REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-13600 101-0000-20949 101-0000-42400 101-1004-60129 101-2001-60174 101-2001-60175 101-2001-60420 101-2002-60112 101-2002-60691 101-2002-61200 101-2002-61304 101-2002-61400 101-3003-60320 101-3005-60112 101-3005-60117 101-3005-60691 101-3005-61202 101-3005-61203 101-3005-61204 101-3005-61205 101-3005-61206 101-3005-61209 101-3007-60461 101-3008-60196 101-3008-60667 101-3008-61200 101-6004-60108 101-7006-60104 101-7006-60146 201-7003-60433 202-3004-60112 202-3004-60667 202-3006-60112 215-7004-60104 215-7004-60112 215-7004-60431 215-7004-60691 215-7004-61116 215-7004-61211 247-0000-60461 401-0000-20600 401-0000-60103 401-0000-60108 401-0000-60185 401-0000-60188 501-0000-60675 501-0000-60676 Grand Total Account Summary Account Name Prepaid Expense LT Care Insurance Pay Building Permits Recruiting/Pre-Employme... Blood/Alcohol Testing Special Enforcement Funds Operating Supplies Landscape Contract Maintenance/Services Water - Utilities Mobile/Cell Phones/Satell... Cable - Utilities Travel & Training Landscape Contract Civic Center Lake Mainten... Maintenance/Services Water - Civic Center Park -.. Water -Eisenhower Park -... Water -Fritz Burns Park - ... Water -Velasco Park - Utili.. Water -Desert Pride - Utili... Water -Community Park -... Marketing & Tourism Pro... Annual Permits/Inspectio... HVAC Water - Utilities Technical Consultants PM 10 - Dust Control Paint/Legends Landscape Contract HVAC Landscape Contract Consultants Landscape Contract Materials/Supplies Maintenance/Services Electric - Utilities Water - Medians - Utilities Marketing & Tourism Pro... Retention Payable Professional Services Technical Design Construction Parts & Maintenance Supp., Vehicle Repair & Mainte... Expense Amount 66,778.09 297.21 2,050.00 117, 500.51 5,500.00 948,058.10 19,727.48 30,279.58 1,190,190.97 Expense Amount 1,500.00 196.05 80.50 32.00 919.00 149.77 366.68 1,461.00 735.00 114.45 347.70 10.50 28.98 41,890.00 1,350.00 3,910.00 2,163.57 100.13 1,687.27 71.36 259.67 909.16 895.00 1,000.00 125.00 533.25 180.00 5,722.50 39.55 297.21 910.00 950.00 190.00 6,349.83 67,658.00 3,588.02 27,830.00 103.66 11,971.00 5,500.00 -46,274.33 45,779.88 1,974.00 21,091.81 925,486.74 304.45 67.26 5/28/2020 6:16:45 PM all Page 4 of 5 Demand Register Packet: APPKT02404 - BC 05/29/2020 Account Number 501-0000-60679 501-0000-71032 501-0000-71103 502-0000-13600 502-0000-60301 502-0000-61301 502-0000-61400 502-0000-80100 Project Account Key **None** 091002P 091004P 111205P 141513P 151603CT 151603D 151603P 151603RP 151609P 151612P 1920PMPP 201601P 201602P 201603P 201608P 201701P 201701T 201704P 201709D 201709P 201805P 201902P 201910P 201919E 201919P 201922E 201923P CORONAMISC Account Summary Account Name Motorcycle Repair & Main.. Building Leases City Bldg Repl/Repair Prepaid Items Software Licenses Cell/Mobile Phones Cable - Utilities Machinery & Equipment Grand Total: Project Account Summary Project Account Name **None** Professional Expense Professional Expense Professional Expense Professional Expense Construction Expense Design Expense Professional Expense Retention Payable Professional Expense Professional Expense Professional Expense Professional Expense Professional Expense Professional Expense Professional Expense Professional Expense Technical Expense Professional Expense Design Expense Professional Expense Professional Expense Professional Expense Professional Expense Regional Scour Analysis Expense Professional Expense Avenue 52 Retention Basin Expense Professional Expense Miscellaneous Grand Total Expense Amount 257.26 3,088.51 16,010.00 20,285.85 1,844.15 5,434.73 2,360.04 3Sd 521 1,190,190.97 Project Name **None** Madison Street Avenue 50 to Aver Dune Palms Road Street Improverr Dune Palms Bridge Imp/BRLKS-543 SilverRock Way Infra/Street Impro, La Quinta Village Complete St-ATP' La Quinta Village Complete St-ATP' La Quinta Village Complete St-ATP' La Quinta Village Complete St-ATP' La Quinta X Park Citywide Drainage Enhancements FY19/20 Pavement Management P HSIP Intersection Imp/HSIPL-5433( HSIP Traffic Signal Interconnect/H! La Quinta Landscape Renovation Ir SilverRock Event Space Washington Street at Fred Waring Washington Street at Fred Waring Eisenhower Retention Basin Lands Ave 53 Jefferson St.Roundabout Ave 53 Jefferson St.Roundabout Corporate Yard Admin Offices & Cr Avenue 50 Bridge Spanning the Ew FY 19/20 PMP Slurry Seal Improver Regional Scour Analysis Regional Scour Analysis Avenue 52 Retention Basin Washington St at Ave 50/Calle Tarr Corona Virus Emergency Response 1,190,190.97 Expense Amount 208,773.89 495.00 607.50 5,388.65 3,100.00 925,486.74 3,018.91 14,877.50 -46,274.33 465.00 155.00 1,145.00 192.05 1,352.50 1,240.00 6,547.50 3,815.00 1,974.00 310.00 18,072.90 465.00 330.00 242.50 310.00 3,706.68 570.00 27,830.00 465.00 5,528.98 5/28/2020 6:16:45 PM 41 Page 5 of 5 City of La Quinta Demand Register Packet: APPKT02410 - BC 06/05/2020 Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND AMERICAN FORENSIC NURSES ... 202024 05/15/20 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 55.00 CALIFORNIA BUILDING STAND... 202025 10/01-12/31/19 - BSAS FEES BSAS SB 1473 Fees 101-0000-20306 824.00 CALIFORNIA BUILDING STAND... 202025 10/01-12/31/19 - BSAS FEES CBSC Administrative Fees 101-0000-42615 -82.40 CALIFORNIA PARK & RECREAT... 202028 09/O1/20-08/31/21- R ALVARADO 101-30... Prepaid Expense 101-0000-13600 150.00 CALIFORNIA PARK & RECREAT... 202028 09/O1/20-08/31/21 -A RODRIGUEZ 101-3... Prepaid Expense 101-0000-13600 145.00 CALIFORNIA PARK & RECREAT... 202028 09/O1/19-08/31/20 - D HANSEN 101-3005... Prepaid Expense 101-0000-13600 145.00 CALIFORNIA PARK & RECREAT... 202028 09/O1/19-08/31/20 - B TELLEZ 101-3005-6... Prepaid Expense 101-0000-13600 145.00 CALIFORNIA PARK & RECREAT... 202028 09/O1/20-08/31/21 -A CABRERA 101-300... Prepaid Expense 101-0000-13600 145.00 CRAFCO, INC 202033 05/27/20 - COMPACTION TOOL Tools/Equipment 101-3008-60432 3,688.75 DATA TICKET, INC. 202034 07/2019 - CODE CITATION PROCESSING Administrative Citation Services 101-6004-60111 995.00 DATA TICKET, INC. 202034 04/2020 - CODE CITATION PROCESSING Administrative Citation Services 101-6004-60111 200.00 DATA TICKET, INC. 202034 04/2020 - POLICE CITATION PROCESSING Administrative Citation Services 101-6004-60111 472.97 DEPARTMENT OF ANIMAL SER... 202035 11/2019 - ANIMAL SERVICES Animal Shelter Contract Service 101-6004-60197 9,748.67 DEPARTMENT OF ANIMAL SER... 202035 03/2020 - ANIMAL SERVICES Animal Shelter Contract Service 101-6004-60197 18,200.10 DEPARTMENT OF ANIMAL SER... 202035 11/2019 - ANIMAL SERVICES CREDIT Animal Shelter Contract Service 101-6004-60197 -164.00 DEPARTMENT OF ANIMAL SER... 202035 04/2020 - ANIMAL SERVICES Animal Shelter Contract Service 101-6004-60197 20,404.10 EMPLOYMENT DEVELOPMENT... 202038 01/01-03/31/20 - 1ST QTR SUI PAYMENT State Unemployment Insurance 101-1007-50244 1,960.00 FISHER INTEGRATED INC 202039 04/2020 COVID-19 EMERGENCY MEETINGS Coronavirus Expenses 101-1007-60195 900.00 FLORES, TANIA 202040 06/04/20 -TUITION REIMB Training & Education/MOU 101-1004-60322 322.35 HD SUPPLY CONSTRUCTION 5... 202044 05/19/20 - HAND SANITIZER Coronavirus Expenses 101-1007-60195 217.39 HOME DEPOT CREDIT SERVICES 202047 04/24/20 - STEEL FENCE POSTS CABLE TIES Coronavirus Expenses 101-1007-60195 355.05 HOME DEPOT CREDIT SERVICES 202047 04/24/20 - BARRIER FENCE PICNIC TABLES Coronavirus Expenses 101-1007-60195 227.81 HOME DEPOT CREDIT SERVICES 202047 04/23/20 - BARRIER FENCE PICNIC TABLES Coronavirus Expenses 101-1007-60195 341.71 HOME DEPOT CREDIT SERVICES 202047 04/27/20 - SRR COVID-19 MAT'LS Coronavirus Expenses 101-1007-60195 385.82 HOME DEPOT CREDIT SERVICES 202047 03/30/20 - CABLE TIES PARK CLOSURES Coronavirus Expenses 101-1007-60195 33.57 HOME DEPOT CREDIT SERVICES 202047 04/O1/20 - SPRAY BOTTLES DISINFECTANTS Coronavirus Expenses 101-1007-60195 17.36 HOME DEPOT CREDIT SERVICES 202047 04/02/20 - FACE MASK (24) Coronavirus Expenses 101-1007-60195 521.22 HOME DEPOT CREDIT SERVICES 202047 04/05/20 - SIGN POSTING MAT'LS Coronavirus Expenses 101-1007-60195 50.94 HOME DEPOT CREDIT SERVICES 202047 04/07/20 - SIGN INSTALL & PARK CLOSURE Coronavirus Expenses 101-1007-60195 143.73 HOME DEPOT CREDIT SERVICES 202047 04/O1/20 - NECK GAITER/FACE MASK (20) Coronavirus Expenses 101-1007-60195 434.35 HOME DEPOT CREDIT SERVICES 202047 04/13/20 - CLOSURE MAT'LS DRINKING F... Coronavirus Expenses 101-1007-60195 77.07 HOME DEPOT CREDIT SERVICES 202047 04/27/20 - FS #93 SUPPLIES Fire Station 101-2002-60670 66.97 HOME DEPOT CREDIT SERVICES 202047 04/20/20 - FS #70 MAT'LS Maintenance/Services 101-2002-60691 59.70 HOME DEPOT CREDIT SERVICES 202047 04/21/20 - FS #70 MAT'LS Maintenance/Services 101-2002-60691 183.77 HOME DEPOT CREDIT SERVICES 202047 04/21/20 - FS #70 MAT'LS Maintenance/Services 101-2002-60691 94.01 HOME DEPOT CREDIT SERVICES 202047 04/16/20 - FS #70 MAT'LS Maintenance/Services 101-2002-60691 41.14 HOME DEPOT CREDIT SERVICES 202047 04/21/20 - MATERIALS Materials/Supplies 101-3005-60431 213.40 HOME DEPOT CREDIT SERVICES 202047 04/21/20 - MATERIALS Materials/Supplies 101-3005-60431 141.54 HOME DEPOT CREDIT SERVICES 202047 04/O1/20 - MATERIALS Materials/Supplies 101-3005-60431 67.10 HOME DEPOT CREDIT SERVICES 202047 04/24/20 - HAMMER Tools/Equipment 101-3005-60432 24.98 HOME DEPOT CREDIT SERVICES 202047 04/07/20 - SMALL TOOLS Tools/Equipment 101-3005-60432 179.01 HOME DEPOT CREDIT SERVICES 202047 04/21/20 - SOCKET SET Tools/Equipment 101-3005-60432 20.63 HOME DEPOT CREDIT SERVICES 202047 04/21/20 - TOOLS Tools/Equipment 101-3005-60432 157.52 HOME DEPOT CREDIT SERVICES 202047 03/31/20 - CITY HALL MAT'LS Materials/Supplies 101-3008-60431 24.95 HOME DEPOT CREDIT SERVICES 202047 04/16/20 - WC MAT'LS Materials/Supplies 101-3008-60431 17.33 HOME DEPOT CREDIT SERVICES 202047 04/07/20 - CITY HALL BATTERIES Materials/Supplies 101-3008-60431 60.81 HOME DEPOT CREDIT SERVICES 202047 04/09/20 - CITY HALL MAT'LS Materials/Supplies 101-3008-60431 151.16 HOME DEPOT CREDIT SERVICES 202047 04/10/20 - CITY HALL MAT'LS Materials/Supplies 101-3008-60431 42.34 HOME DEPOT CREDIT SERVICES 202047 03/30/20 - OLD FS #32 Materials/Supplies 101-3008-60431 27.12 HOME DEPOT CREDIT SERVICES 202047 04/09/20 - CITY HALL MAT'LS Materials/Supplies 101-3008-60431 89.13 HOME DEPOT CREDIT SERVICES 202047 04/15/20 - SPORTS COMPLEX Materials/Supplies 101-3008-60431 89.50 HOME DEPOT CREDIT SERVICES 202047 04/17/20 - POWER INVERTER RETURN Tools/Equipment 101-3008-60432 -260.91 HOME DEPOT CREDIT SERVICES 202047 04/11/20 - FLEXVOLT BATTERY Tools/Equipment 101-3008-60432 194.66 6/4/2020 7:28:31 PM Page 1 of 7 42 Demand Register Packet: APPKT02410 - BC 06/05/2020 Vendor Name Payment Number Description (Item) Account Name Account Number Amount HOME DEPOT CREDIT SERVICES 202047 04/10/20 - CITY HALL TOOLS Tools/Equipment 101-3008-60432 34.97 HOME DEPOT CREDIT SERVICES 202047 04/07/20 - POWER INVERTER Tools/Equipment 101-3008-60432 260.91 HR GREEN PACIFIC INC 202049 04/30/20 ON -CALL PLAN REVIEW Plan Checks 101-6003-60118 390.00 IMPERIAL IRRIGATION DIST 202050 05/27/20 - ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 42.99 IMPERIAL IRRIGATION DIST 202050 05/29/20 - ELECTRICITY SERVICE Electricity - Utilities 101-2002-61101 216.10 IMPERIAL IRRIGATION DIST 202050 05/29/20 - ELECTRICITY SERVICE Electric - Monticello Park - Utili.. 101-3005-61102 26.32 IMPERIAL IRRIGATION DIST 202050 05/29/20 - ELECTRICITY SERVICE Electric - Civic Center Park - Uti.. 101-3005-61103 1,495.73 IMPERIAL IRRIGATION DIST 202050 05/29/20 - ELECTRICITY SERVICE Electric - Community Park - Util.. 101-3005-61109 1,390.27 IMPERIAL IRRIGATION DIST 202050 05/29/20 - ELECTRICITY SERVICE Electric - Desert Pride - Utilities 101-3005-61114 26.20 IMPERIAL IRRIGATION DIST 202050 05/29/20 - ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 9,725.56 IMPERIAL IRRIGATION DIST 202050 06/03/20 - ELECTRICITY SERVICE Electricity - Utilities 101-2002-61101 1,395.75 IMPERIAL IRRIGATION DIST 202050 06/03/20 - ELECTRICITY SERVICE Electric - Fritz Burns Park - Utili... 101-3005-61105 682.50 IMPERIAL IRRIGATION DIST 202050 06/03/20 - ELECTRICITY SERVICE Electric - Velasco Park - Utilities 101-3005-61111 13.40 IMPERIAL IRRIGATION DIST 202050 06/03/20 - ELECTRICITY SERVICE Electric - Eisenhower Park - Util.. 101-3005-61113 21.28 INTERWEST CONSULTING GR... 202051 03/11/20 ON -CALL BUILDING PLAN CHECK... Plan Checks 101-6003-60118 6,800.00 MUNIREVS INC 202056 06/2020 STVR CONTRACT SVCS Professional Services 101-6006-60103 4,120.00 OFFICE DEPOT 202057 05/27/20 - OFFICE SUPPLIES Office Supplies 101-1005-60400 64.59 OFFICE DEPOT 202057 05/28/20 - OFFICE SUPPLIES Office Supplies 101-1002-60400 28.69 OFFICE DEPOT 202057 05/29/20 - KEYBOARD Office Supplies 101-1005-60400 54.36 OFFICE TEAM 202058 04/24/20 - HUB TEMP SVCS A O'MALLEY Temporary Agency Services 101-6006-60125 1,108.40 PACIFIC CLIFFHOUSE LP 202059 04/02/20 - LIC-0109306 REFUND OVERPY... Over Payments, AR Policy 101-0000-20330 250.00 PACIFIC CLIFFHOUSE LP 202059 04/02/20 - LIC-0109306 REFUND OVERPY... Business Licenses 101-0000-41600 100.00 QUADIENT FINANCE USA, INC. 202060 03/12/20 FY 19/20 MAIL & FOLDING MAC... Postage Machine 101-1007-60661 2,998.27 RASA/ERIC NELSON 202061 05/29/20 ON -CALL MAP CHECKING SERVI... Map/Plan Checking 101-7002-60183 585.00 RASA/ERIC NELSON 202061 05/29/20 ON -CALL MAP CHECKING SERVI... Map/Plan Checking 101-7002-60183 682.00 RUTAN & TUCKER 202062 868793 - RETAINER MATTER Attorney 101-1003-60153 11,000.00 RUTAN & TUCKER 202062 868821- LA QUINTA RESEARCH Attorney 101-1003-60153 14,044.00 RUTAN & TUCKER 202062 868820 - ART EVENT Attorney 101-1003-60153 43.00 RUTAN & TUCKER 202062 868818 - DUNE PALMS PROJECT ROW Attorney 101-1003-60153 2,307.91 RUTAN&TUCKER 202062 868814 - GENERAL ACCOUNT Attorney 101-1003-60153 3,654.00 RUTAN & TUCKER 202062 868794 - SILVERROCK RESORT Attorney 101-1003-60153 1,106.00 RUTAN & TUCKER 202062 868790 - PERSONNEL GENERAL Attorney 101-1003-60153 456.00 RUTAN & TUCKER 202062 868799 - COVID-19 Attorney 101-1003-60153 21,995.62 RUTAN & TUCKER 202062 868791- LITIGATION GENERAL Attorney/Litigation 101-1003-60154 1,368.00 SCOTT, ANGELA 202063 06/03/20 -TUITION REIMB Training & Education/MOU 101-1004-60322 488.66 SHARK POOLS INC 202064 05/2020 FRITZ BURNS POOL MAINTENAN... Fritz Burns Pool Maintenance 101-3005-60184 2,737.50 SHARK POOLS INC 202064 05/2020 LQ WATER FEATURE MAINTENA... LQ Park Water Feature 101-3005-60554 1,970.00 STANDARD INSURANCE COMP... 202065 06/2020 - LIFE INSURANCE Life Insurance Pay 101-0000-20947 319.00 STANDARD INSURANCE COMP... 202065 06/2020 - DISABILITY Disability Insurance Pay 101-0000-20955 3,552.02 STANDARD INSURANCE COMP... 202065 05/2020 - LIFE INSURANCE Life Insurance Pay 101-0000-20947 319.00 STANDARD INSURANCE COMP... 202065 05/2020 - DISABILITY Disability Insurance Pay 101-0000-20955 2,823.75 THE GAS COMPANY 202067 04/20-05/19/20 - FS #32 GAS SERVICE Gas - Utilities 101-2002-61100 28.61 THE GAS COMPANY 202067 04/20-05/19/20 - CITY HALL GAS SVC Gas - Utilities 101-3008-61100 42.93 THE GAS COMPANY 202067 04/20-05/18/20 - FB POOL GAS SVC Gas -Utilities FB Pool 101-3005-61100 13.81 THE GAS COMPANY 202067 04/20-05/19/20 - WC GAS SERVICE Gas - Utilities 101-3008-61100 74.86 THE LOCK SHOP, INC 202068 06/01/20 - FB POOL Maintenance/Services 101-3008-60691 350.58 THE LOCK SHOP, INC 202068 06/01/20 - MATERIALS Materials/Supplies 101-3005-60431 136.84 THE LOCK SHOP, INC 202068 05/28/20 - KEYS COVE RESTROOM Materials/Supplies 101-3008-60431 16.38 THE LOCK SHOP, INC 202068 05/28/20 - PADLOCK (12) Materials/Supplies 101-3005-60431 189.30 THE SHERWIN-WILLIAMS CO. 202069 06/01/20 - CITY HALL MAT'LS Materials/Supplies 101-3008-60431 140.51 THE SHERWIN-WILLIAMS CO. 202069 06/01/20 - CITY HALL MAT'LS Materials/Supplies 101-3008-60431 29.12 TIME WARNER CABLE 202070 05/16-06/15/20 - FS #32 CABLE (8152) Cable - Utilities 101-2002-61400 86.96 TIME WARNER CABLE 202070 05/16-06/15/20 - FS #70 GAS SVC (1860) Cable - Utilities 101-2002-61400 41.69 TIME WARNER CABLE 202070 05/24-06/23/20 - FS #93 CABLE (2415) Cable - Utilities 101-2002-61400 114.22 VERIZON WIRELESS 202074 04/14-05/13/20 - EOC CELL PHONES (7813) Mobile/Cell Phones/Satellites 101-2002-61304 45.54 VERIZON WIRELESS 202074 03/14-04/13/20 - EOC CELL PHONES (7813) Mobile/Cell Phones/Satellites 101-2002-61304 29.70 VINTAGE ASSOCIATES 202075 05/11/20 - MATERIALS Materials/Supplies 101-3005-60431 264.00 WES CLARKE PLUMBING INC 202077 04/06/20 - LIC-0002107 REFUND OVERPY... Over Payments, AR Policy 101-0000-20330 50.00 XPRESS GRAPHICS 202078 06/02/20 - HIGH SCHOOL GRAD BANNERS Marketing & Tourism Promoti... 101-3007-60461 121.38 Fund 101- GENERAL FUND Total: 165,220.60 6/4/2020 7:28:31 PM Page 2 of 7 43 Demand Register Packet: APPKT02410 - BC 06/05/2020 Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 201 - GAS TAX FUND CALIFORNIA COMMERCIAL AS... 202026 05/19/20 - ASPHALT Asphalt 201-7003-60430 695.91 CRAFCO, INC 202033 05/27/20 - SAFETY VEST (28) Safety Gear 201-7003-60427 791.31 HOME DEPOT CREDIT SERVICES 202047 04/22/20 - CONCRETE Materials/Supplies 201-7003-60431 292.05 IMPERIAL IRRIGATION DIST 202050 05/29/20 - ELECTRICITY SERVICE Electricity - Utilities 201-7003-61101 565.31 MISSION LINEN SUPPLY 202053 05/20/20 - UNIFORMS Uniforms 201-7003-60690 1,326.05 MISSION LINEN SUPPLY 202053 05/28/20 - SAFETY GEAR Safety Gear 201-7003-60427 268.77 TOPS' N BARRICADES INC 202071 05/29/20 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 42.20 UNDERGROUND SERVICE ALERT 202072 06/01/20 - DIG ALERT FEES Materials/Supplies 201-7003-60431 80.95 UNDERGROUND SERVICE ALERT 202072 06/2020 - CA STATE FEE DIG ALERT Materials/Supplies 201-7003-60431 26.13 Fund 201 - GAS TAX FUND Total: 4,088.68 Fund: 202 - LIBRARY & MUSEUM FUND FRONTIER COMMUNICATIONS... 202041 05/13-06/12/20 - MUSEUM PHONE Telephone - Utilities 202-3006-61300 132.20 IMPERIAL IRRIGATION DIST 202050 05/29/20 - ELECTRICITY SERVICE Electricity - Utilities 202-3004-61101 2,227.98 IMPERIAL IRRIGATION DIST 202050 05/29/20 - ELECTRICITY SERVICE Electricity - Utilities 202-3006-61101 843.03 THE GAS COMPANY 202067 04/20-05/19/20 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 15.40 Fund 202 - LIBRARY & MUSEUM FUND Total: 3,218.61 Fund: 215 - LIGHTING & LANDSCAPING FUND FRONTIER COMMUNICATIONS... 202041 HIGH TECH IRRIGATION INC 202046 HOME DEPOT CREDIT SERVICES 202047 HOME DEPOT CREDIT SERVICES 202047 HOME DEPOT CREDIT SERVICES 202047 HOME DEPOT CREDIT SERVICES 202047 HOME DEPOT CREDIT SERVICES 202047 HOME DEPOT CREDIT SERVICES 202047 HOME DEPOT CREDIT SERVICES 202047 HOME DEPOT CREDIT SERVICES 202047 HOME DEPOT CREDIT SERVICES 202047 HOME DEPOT CREDIT SERVICES 202047 HOME DEPOT CREDIT SERVICES 202047 IMPERIAL IRRIGATION DIST 202050 IMPERIAL IRRIGATION DIST 202050 IMPERIAL IRRIGATION DIST 202050 IMPERIAL IRRIGATION DIST 202050 IMPERIAL IRRIGATION DIST 202050 IMPERIAL IRRIGATION DIST 202050 IMPERIAL IRRIGATION DIST 202050 IMPERIAL IRRIGATION DIST 202050 MISSION LINEN SUPPLY 202053 MISSION LINEN SUPPLY 202053 MOWERS PLUS INC 202055 Fund: 230 - CASp FUND, AB 1379 DIVISION OF THE STATE ARCHI... 202036 Fund: 235 - SO COAST AIR QUALITY FUND COACHELLA VALLEY ASSOC OF... 202029 Fund: 241 - HOUSING AUTHORITY RUTAN & TUCKER 202062 Fund: 247 - ECONOMIC DEVELOPMENT FUND ALPHA MEDIA LLC 202023 ALPHA MEDIA LLC 202023 COACHELLA VALLEY CATERING... 202030 05/10-06/09/20 - PHONE SERVICE 05/28/20 - MATERIALS 04/15/20 - GARAGE DOOR OPENER CREDIT 04/15/20 - OF SUPPLIES 04/13/20 - OF MAT'LS 04/16/20 - GARAGE OPENER 04/10/20 - GRAFFITI SUPPLIES 04/22/20 - GRAFFITI SUPPLIES 04/01/20 - FUEL LINE 04/07/20 - MAINT OPS 04/16/20 - MAT'LS 04/13/20 - BIT SET 04/27/20 - TOOLS 05/27/20 - ELECTRICITY SERVICE 05/27/20 - ELECTRICITY SERVICE 05/29/20 - ELECTRICITY SERVICE 05/29/20 - ELECTRICITY SERVICE 06/02/20 - ELECTRICITY SERVICE 06/02/20 - ELECTRICITY SERVICE 06/03/20 - ELECTRICITY SERVICE 06/03/20 - ELECTRICITY SERVICE 05/20/20 - UNIFORMS 05/28/20 - SAFETY GEAR 05/28/20 - BLOWER Electric - Utilities 215-7004-61116 Materials/Supplies 215-7004-60431 Operating Supplies 215-7004-60420 Operating Supplies 215-7004-60420 Operating Supplies 215-7004-60420 Operating Supplies 215-7004-60420 Supplies -Graffiti and Vandalism 215-7004-60423 Supplies -Graffiti and Vandalism 215-7004-60423 Materials/Supplies 215-7004-60431 Materials/Supplies 215-7004-60431 Materials/Supplies 215-7004-60431 Tools/Equipment 215-7004-60432 Tools/Equipment 215-7004-60432 Electric - Utilities 215-7004-61116 Electric - Medians - Utilities 215-7004-61117 Electric - Utilities 215-7004-61116 Electric - Medians - Utilities 215-7004-61117 Electric - Utilities 215-7004-61116 Electric - Medians - Utilities 215-7004-61117 Electric - Utilities 215-7004-61116 Electric - Medians - Utilities 215-7004-61117 Uniforms 215-7004-60690 Safety Gear 215-7004-60427 Tools/Equipment 215-7004-60432 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 01/01-03/31/20 - SB1186 FEES 10% Contributions to State Agency 230-0000-60480 Fund 230 - CASp FUND, AB 1379 Total: 01/01-03/31/20 - 3RD QTR VEHICLE REG ... CVAG 235-0000-60186 Fund 235 - SO COAST AIR QUALITY FUND Total: 868792 - HOUSING AUTHORITY Attorney 241-9101-60153 Fund 241 - HOUSING AUTHORITY Total: 49.75 246.32 -60.77 54.24 76.55 81.37 127.80 13.88 4.33 107.17 134.81 48.90 221.82 926.60 75.57 4,557.87 2,048.06 187.03 82.67 201.12 285.79 200.00 250.00 764.99 10,685.87 614.00 614.00 10,212.89 10,212.89 478.74 478.74 05/01-05/31/20 - 93.7 KCLB STIMULUS PKG Marketing & Tourism Promoti... 247-0000-60461 1,342.50 05/01-05/31/20 - MIX 100.5 STIMULUS P... Marketing & Tourism Promoti... 247-0000-60461 1,342.50 06/05/20 - COVID-19 EMERG ECON RELIEF... Small Bus.Emer. Econ. Relief P... 247-0000-60510 10,000.00 Fund 247 - ECONOMIC DEVELOPMENT FUND Total: 12,685.00 6/4/2020 7:28:31 PM Page 3 of 7 Demand Register Vendor Name Payment Number Description (Item) Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS CONVERSE CONSULTANTS 202032 EARTH SYSTEMS PACIFIC 202037 EARTH SYSTEMS PACIFIC 202037 EARTH SYSTEMS PACIFIC 202037 EARTH SYSTEMS PACIFIC 202037 GILLIS & PANICHAPAN ARCHIT... 202043 GILLIS & PANICHAPAN ARCHIT... 202043 HERMANN DESIGN GROUP INC 202045 HERMANN DESIGN GROUP INC 202045 HERMANN DESIGN GROUP INC 202045 HERMANN DESIGN GROUP INC 202045 JACOBSSON ENGINEERING CO... 202052 SW RCB 202066 SW RCB 202066 VALLEY LOCK & SAFE 202073 VINTAGE E & S INC 202076 Fund: 501 - FACILITY & FLEET REPLACEMENT FUELMAN 202042 Fund: 502 - INFORMATION TECHNOLOGY FISHER INTEGRATED INC 202039 FRONTIER COMMUNICATIONS... 202041 MUNIREVS INC 202056 TIME WARNER CABLE 202070 TIME WARNER CABLE 202070 TIME WARNER CABLE 202070 TIME WARNER CABLE 202070 Fund: 503 - PARK EQUIP & FACILITY FUND MOST DEPENDABLE FOUNTAI... 202054 Fund: 504 - INSURANCE FUND CALIFORNIA JOINT POWERS IN... 202027 CALIFORNIA JOINT POWERS IN... 202027 Fund: 601 - SILVERROCK RESORT CONSOLIDATED ELECTRICAL DI... 202031 HOME DEPOT CREDIT SERVICES 202047 04/30/20 - 2018-01 MATERIALS TESTING 12/13/19 - RECLASS TO PROJECT 201603-T 12/13/19 - RECLASS FROM PROJECT 2017... 04/23/20 2016-08 MATERIALS TESTING 05/15/20 2016-08 MATERIALS TESTING 03/O1/20 2018-05 CORPORATE YARD DES... 05/08/20 2018-05 CORPORATE YARD DES... O1/31/20 NORTH LQ L&L IMPROVEMENTS 02/29/20 NORTH LQ L&L IMPROVEMENTS 03/31/20 COVE PUBLIC RESTROOM & TRA.. 04/30/20 COVE PUBLIC RESTROOM & TRA.. 04/13/20 - RETENTION PO 1819-0145-R1 07/O1/20-03/31/21 -ANNUAL PERMIT FEE 04/O1/20-03/31/21 -ANNUAL PERMIT FEE 05/21/20 - LOCKS 03/05/20 - 2015-12B ELECTRICAL BOX RE... 05/2020-FUEL CHARGES 04/2020 COUNCIL MTG MEDIA RECORD,... 05/10-06/09/10 - CITY HALL INTERNET 04/21/20 - CUSTOM GL EXPORT REPORT 05/12-06/11/20 - CITY YARD CABLE (4080) 05/24-06/23/20 - WC CABLE (4601) 04/20-05/19/20 - WC CABLE (1909) 05/20-06/19/20 - WC CABLE (1909) 05/06/20 DRINKING FOUNTAINS Packet: APPKT02410 - BC 06/05/2020 Account Name Account Number Amount Technical 401-0000-60108 950.00 Technical 401-0000-60108 -83.00 Technical 401-0000-60108 83.00 Technical 401-0000-60108 3,381.00 Technical 401-0000-60108 1,763.00 Design 401-0000-60185 3,425.00 Design 401-0000-60185 1,455.00 Design 401-0000-60185 3,425.00 Design 401-0000-60185 250.00 Design 401-0000-60185 500.00 Design 401-0000-60185 350.00 Retention Payable 401-0000-20600 59,863.84 Prepaid Items 401-0000-13600 552.00 Construction 401-0000-60188 184.00 Construction 401-0000-60188 154.86 Construction 401-0000-60188 912.17 Fund 401- CAPITAL IMPROVEMENT PROGRAMS Total: 77,165.87 Fuel & Oil 501-0000-60674 842.89 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 842.89 Consultants 502-0000-60104 800.00 Cable - Utilities 502-0000-61400 105.01 Finance, Software Enhanceme... 502-0000-71045 5,000.00 Cable - Utilities 502-0000-61400 82.14 Cable - Utilities 502-0000-61400 249.50 Cable - Utilities 502-0000-61400 8.83 Cable - Utilities 502-0000-61400 8.83 Fund 502 - INFORMATION TECHNOLOGY Total: 6,254.31 Parks FY 20/21 - LIABILITY 504-1010-60441 Prepaid Expense FY 20/21 - WORKERS COMP 504-1010-604... Prepaid Expense 503-0000-71060 31,645.62 Fund 503 - PARK EQUIP & FACILITY FUND Total: 31,645.62 504-0000-13600 201,022.00 504-0000-13600 80,775.00 Fund 504 - INSURANCE FUND Total: 281,797.00 06/02/20 - SRR MATERIALS Repair & Maintenance 601-0000-60660 87.00 04/22/20 - SRR MAILS Repair & Maintenance 601-0000-60660 60.50 Fund 601 - SILVERROCK RESORT Total: 147.50 Grand Total: 605,057.58 6/4/2020 7:28:31 PM Page 4 of 7 Demand Register Packet: APPKT02410 - BC 06/05/2020 Fund Summary Fund 101 - GENERAL FUND 201 - GAS TAX FUND 202 - LIBRARY & MUSEUM FUND 215 - LIGHTING & LANDSCAPING FUND 230 - CASp FUND, AB 1379 235 - SO COAST AIR QUALITY FUND 241 - HOUSING AUTHORITY 247 - ECONOMIC DEVELOPMENT FUND 401 - CAPITAL IMPROVEMENT PROGRAMS 501 - FACILITY & FLEET REPLACEMENT 502 - INFORMATION TECHNOLOGY 503 - PARK EQUIP & FACILITY FUND 504 - INSURANCE FUND 601 - SILVERROCK RESORT Account Number 101-0000-13600 101-0000-20306 101-0000-20330 101-0000-20947 101-0000-20955 101-0000-41600 101-0000-42615 101-1002-60400 101-1003-60153 101-1003-60154 101-1004-60322 101-1005-60400 101-1007-50244 101-1007-60195 101-1007-60661 101-2001-60174 101-2002-60670 101-2002-60691 101-2002-61100 101-2002-61101 101-2002-61304 101-2002-61400 101-3005-60184 101-3005-60431 101-3005-60432 101-3005-60554 101-3005-61100 101-3005-61102 101-3005-61103 101-3005-61105 101-3005-61109 101-3005-61111 101-3005-61113 101-3005-61114 101-3007-60461 101-3008-60431 101-3008-60432 101-3008-60691 101-3008-61100 101-3008-61101 101-6003-60118 Grand Total: Account Summary Account Name Prepaid Expense BSAS SB 1473 Fees Over Payments, AR Policy Life Insurance Pay Disability Insurance Pay Business Licenses CBSC Administrative Fees Office Supplies Attorney Attorney/Litigation Training & Education/MOU Office Supplies State Unemployment Insu... Coronavirus Expenses Postage Machine Blood/Alcohol Testing Fire Station Maintenance/Services Gas - Utilities Electricity - Utilities Mobile/Cell Phones/Satell... Cable - Utilities Fritz Burns Pool Maintena... Materials/Supplies Tools/Equipment LQ Park Water Feature Gas -Utilities FB Pool Electric - Monticello Park -.. Electric - Civic Center Park... Electric - Fritz Burns Park -... Electric - Community Park.. Electric - Velasco Park - Uti.. Electric - Eisenhower Park.. Electric - Desert Pride - Uti.. Marketing & Tourism Pro... Materials/Supplies Tools/Equipment Maintenance/Services Gas - Utilities Electricity - Utilities Plan Checks Expense Amount 165,220.60 4,088.68 3,218.61 10,685.87 614.00 10,212.89 478.74 12,685.00 77,165.87 842.89 6,254.31 31, 645.62 281,797.00 147.50 605,057.58 Expense Amount 730.00 824.00 300.00 638.00 6,375.77 100.00 -82.40 28.69 54,606.53 1,368.00 811.01 118.95 1,960.00 3,706.02 2,998.27 55.00 66.97 378.62 28.61 1,611.85 75.24 242.87 2,737.50 1,012.18 382.14 1,970.00 13.81 26.32 1,495.73 682.50 1,390.27 13.40 21.28 26.20 121.38 688.35 3,918.38 350.58 117.79 9,768.55 7,190.00 6/4/2020 7:28:31 PM i M Page 5 of 7 Demand Register Packet: APPKT02410 - BC 06/05/2020 Account Summary Account Number Account Name Expense Amount 101-6004-60111 Administrative Citation Se... 1,667.97 101-6004-60197 Animal Shelter Contract S... 48,188.87 101-6006-60103 Professional Services 4,120.00 101-6006-60125 Temporary Agency Servic... 1,108.40 101-7002-60183 Map/Plan Checking 1,267.00 201-7003-60427 Safety Gear 1,060.08 201-7003-60429 Traffic Control Signs 42.20 201-7003-60430 Asphalt 695.91 201-7003-60431 Materials/Supplies 399.13 201-7003-60690 Uniforms 1,326.05 201-7003-61101 Electricity -Utilities 565.31 202-3004-61100 Gas - Utilities 15.40 202-3004-61101 Electricity -Utilities 2,227.98 202-3006-61101 Electricity -Utilities 843.03 202-3006-61300 Telephone - Utilities 132.20 215-7004-60420 Operating Supplies 151.39 215-7004-60423 Supplies -Graffiti and Van... 141.68 215-7004-60427 Safety Gear 250.00 215-7004-60431 Materials/Supplies 492.63 215-7004-60432 Tools/Equipment 1,035.71 215-7004-60690 Uniforms 200.00 215-7004-61116 Electric - Utilities 5,922.37 215-7004-61117 Electric - Medians - Utiliti... 2,492.09 230-0000-60480 Contributions to State Ag... 614.00 235-0000-60186 CVAG 10,212.89 241-9101-60153 Attorney 478.74 247-0000-60461 Marketing & Tourism Pro... 2,685.00 247-0000-60510 Small Bus.Emer. Econ. Rel... 10,000.00 401-0000-13600 Prepaid Items 552.00 401-0000-20600 Retention Payable 59,863.84 401-0000-60108 Technical 6,094.00 401-0000-60185 Design 9,405.00 401-0000-60188 Construction 1,251.03 501-0000-60674 Fuel & Oil 842.89 502-0000-60104 Consultants 800.00 502-0000-61400 Cable - Utilities 454.31 502-0000-71045 Finance, Software Enhanc... 5,000.00 503-0000-71060 Parks 31,645.62 504-0000-13600 Prepaid Expense 281,797.00 601-0000-60660 Repair & Maintenance 147.50 Grand Total: 605,057.58 Project Account Summary Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 500,057.07 091004RP Retention Payable Dune Palms Road Street Improverr 59,863.84 151612CT Construction Expense Citywide Drainage Enhancements 184.00 201603D Design Expense La Quinta Landscape Renovation Ir 3,675.00 201603T Technical Expense La Quinta Landscape Renovation Ir 83.00 201608T Technical Expense SilverRock Event Space 5,144.00 201701T Technical Expense Washington Street at Fred Waring -83.00 201704CT Construction Expense Eisenhower Retention Basin Lands 912.17 201801CT Construction Expense Cove Public Restroom 154.86 201801D Design Expense Cove Public Restroom 850.00 201801T Technical Expense Cove Public Restroom 950.00 201805D Design Expense Corporate Yard Admin Offices & Cr 4,880.00 CORONAMISC Miscellaneous Corona Virus Emergency Response 24,680.62 CORONAMS Corona Materials & Supplies Corona Virus Emergency Response 2,806.02 6/4/2020 7:28:31 PM EVA Page 6 of 7 Demand Register Packet: APPKT02410 - BC 06/05/2020 Project Account Key CORONAP Project Account Summary Project Account Name Contracts Project Name Corona Virus Emergency Response Grand Total: 605,057.58 Expense Amount 900.00 6/4/2020 7:28:31 PM Page 7 of 7 48 City of La Quinta Canceled Payables Vendor set: 01 - Vendor Set 01 Bank: APBNKBOW - APBNK- BOW Vendor Number Vendor Name 08871 HYDE'S AC Payment Type Payment Number Check 201227 Payable Number: 20435204-R 20505189-R 20632085-R Payment Reversal Register APPKT02400- BC 05/27/2020 Original Payment Date Reversal Date Cancel Date 03/06/2020 05/27/2020 05/27/2020 Description Payable Date Due Date 01/27/20 - CITY HALL HVAC SVC 01/27/2020 03/06/2020 02/05/20 - FS #32 EXHAUST FANS 02/05/2020 03/06/2020 02/20/20 - FS #32 EXHAUST FAN SHAFT/BEARINGS 02/20/2020 03/06/2020 Total Vendor Amount -860.00 Payment Amount -860.00 Payable Amount 125.00 85.00 650.00 6/5/2020 12:19:11 PM Page 1 of 2 Payment Reversal Register Bank Code APBNKBOW Report Total: Packet: APPKTO240O - BC 05/27/2020 Bank Code Summary Canceled Payables Payables Left To Pay Again -860.00 -860.00 0.00 0.00 Total -860.00 -860.00 6/5/2020 12:19:11 PM Page 2 of 2 50 City of La Quinta Bank Transactions 05/23 - 06/05/2020 Wire Transaction Listed below are the wire transfers from 05/23 - 06/05/2020 Wire Transfers: 05/29/2020 - WIRE TRANSFER - PERS 05/29/2020 - WIRE TRANSFER - ICMA 06/04/2020 - WIRE TRANSFER - LANDMARK TOTAL WIRE TRANSFERS OUT ATTACHMENT 2 $ 43,218.56 $ 3,706.96 $ 94,208.71 $ 141,134.23 51 52 CONSENT CALENDAR ITEM NO. 7 City of La Quints CITY COUNCIL MEETING ]une 16, 2020 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2020/21 INVESTMENT POLICY RECOMMENDATION Adopt a resolution to approve the Fiscal Year 2020/21 Investment Policy. EXECUTIVE SUMMAR` • The La Quinta Municipal Code (Code) requires that the Financial Advisory Commission (FAC) annually review the City's Investment Policy (Policy). • The FAC reviewed and approved the draft Policy for 2020/21 (Attachment 1) on June 3, 2020. FISCAL IMPACT - None. BACKGROUND For 2019/20, the City submitted the Policy for certification by the California Municipal Treasurers Association (CMTA) and was awarded the certification for the second year in a row. The City had already incorporated much of the guidance from the certification committee during the first review process and there were no new regulatory changes in 2019/20 that affected the City's Policy, with the exception of an increase in the maximum allowable balance that can be held in the Local Agency Investment Fund (LAIF). Therefore, staff recommends the following minor edits which are identified as red -lined in Attachment 1: • Section IV clarified diversification to reference the maximum allowable investments (by either dollar or percentage) as noted in Section X of the policy. • Section X changed amount allowable for LAIF to read that it will match California State Treasurer guidelines. • Section XV clarified that investment transactions are reported on at least a monthly basis. • Section XVI changed review of the investment portfolio for adherence to the policy from annually to quarterly. • Appendix C, Segregation of Major Investment Responsibilities, changed to reflect accurate titles for responsible parties. 53 In accordance with Section XVIII of the Policy, on May 13, 2020 the FAC reviewed the draft Policy which was then forwarded to the City Manager and City Attorney for review prior to being approved by the FAC on June 3, 2020. The Policy shall be adopted by resolution of the City Council annually before the end of June of each year. Upon adoption Staff will submit the Policy for recertification by CMTA. ALTERNATIVES Council may elect to not approve as presented or incorporate further changes. Prepared by: Rosemary Hallick, Financial Services Analyst Approved by: Karla Romero, Finance Director Attachment: 1. Draft Investment Policy for Fiscal Year 2020/21 (red -lined) 54 RESOLUTION NO. 2020 - XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AND ADOPTING FISCAL YEAR 2020/20201 INVESTMENT POLICY WHEREAS, the general purpose of the Investment Policy is to provide the rules and standards users must follow in investing funds of the City of La Quinta; and WHEREAS, the primary objectives, in order of priority, of the City of La Quinta's investment activity shall be: Safety of principal is the foremost objective of the investment program. Investments of the City of La Quinta shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. The investment portfolio shall be designed with the objective of attaining a market rate of return or yield throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs; and WHEREAS, authority to manage the City of La Quinta's investment portfolio is derived from the City's municipal code, management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy for each Fiscal Year; and WHEREAS, the Investment Policy will be adopted before the end of June of each year and amended as considered necessary. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta as follows: SECTION 1. This Resolution supersedes all prior Investment Policy resolutions adopted by the City Council. SECTION 2. The City Council hereby adopts the Fiscal Year 2020/2021 Investment Policy attached hereto as "Exhibit A" and incorporated herewith by this reference. 55 Resolution No. 2020 - XXX Investment Policy for Fiscal Year 2020/2021 Adopted: Page 2of2 SECTION 3. Severability - if any provisions of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution which can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The City Council hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof. SECTION 4. This Resolution shall become effective upon adoption. The Investment Policy adopted by this Resolution shall go into effect July 1, 2020. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 16th day of June, 2020 by the following vote: AYES: NOES: ABSTAIN: ABSENT: LINDA EVANS, Mayor City of La Quinta, California ATTEST: Monika Radeva, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 56 r C I T Y OF LA QUINTA 2020/21 RESOLUTION NO. 2020-XXX EXHIBIT A Adopted: June 16, 2020 n v e s t m e n t eca Qau&a CALIFORNIA Policy 9E., Fiscal Year 2020/2021 Table of Contents Section Topic Page Executive Summary 1 I General Purpose 2 II Investment Policy 2 III Scope 2 IV Objectives 3 V Maximum Maturities 5 VI Prudence 5 VII Authority 5 VIII Ethics and Conflicts of Interest 6 IX Authorized Financial Dealers and Institutions 6 X Permissible Deposits and Investments 7 XI Investment Pools 10 XII Payment and Custody 10 XIII Interest Earning Distribution Policy 11 XIV Internal Controls and Independent Auditors 11 XV Reporting Standards 12 XVI Review of Investment Portfolio 13 XVII Financial Advisory Commission - City of La Quinta 13 XIII Investment Policy Adoption 13 Appendices Topic Page A Municipal Code Ordinance 2.70 - Financial Advisory Commission 14 B Municipal Code Ordinance 3.08 - Investment of Moneys and Funds 16 C Segregation of Major Investment Responsibilities 18 D Listing of Approved Financial Institutions 19 E Investment Management Process and Risk 20 F Glossary 22 59 CITY OF LA QUINTA Investment Policy Fiscal Year 2020/2021 EXECUTIVE SUMMARY The general purpose of this Investment Policy is to provide the rules and standards that must be followed in administering the City of La Quinta's (the "City") deposits and investments. The City's Investment Policy conforms to all state and local statutes and applies to all deposits and investments of the City, with the exception of bond proceeds and those noted in section III herein. It is the City's policy to deposit and invest public funds in a manner that shall provide safety of principal, liquidity to meet the City's obligations and requirements that may be reasonably anticipated, and a risk -based market rate of return. Authority to manage the City's investment portfolio is derived from the City Municipal Code. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy. The City Manager, City Treasurer, and city employees involved in the City's banking and investment process shall conduct the City's business in an ethical manner and refrain from any activity or relationship that may be, or have the appearance of, a conflict of interest. The Investment Policy shall be adopted by resolution of the La Quinta City Council on an annual basis, before the end of each fiscal year (June). Page 1 of 27 60 City of La Quinta Statement of Investment Policy July 1, 2020 through June 30, 2021 Adopted by the City Council on June 16, 2020 I. GENERAL PURPOSE The general purpose of this document is to provide the rules and standards that must be followed in administering the City of La Quinta's deposits and investments. II. INVESTMENT POLICY It is the policy of the City of La Quinta to deposit and invest public funds in a manner that shall conform to all State and local statutes governing the investment of public funds and set forth the permissible deposits and investments of the City's funds and the limitations thereon. III. SCOPE Except as further detailed in Sections XVI and XVII, this Investment Policy applies to all deposits and investments of the City of La Quinta, the Successor Agency to the City of La Quinta Redevelopment Agency, and the City of La Quinta Financing and Housing Authorities. These funds are reported in the City's Comprehensive Annual Financial Report (CAFR) and include all funds within the following fund types: ➢ General ➢ Special Revenue ➢ Capital Projects ➢ Debt Service ➢ Enterprise ➢ Internal Service ➢ Trust and Agency ➢ Any new fund types and fund(s) that may be created. Financial assets and investment activity not subject to this policy The City's Investment Policy does not apply to the following: ➢ Cash and Investments raised from Conduit Debt Financing; ➢ Funds held in trust in the City's name in pension or other post -retirement benefit programs; ➢ Cash and Investments held in lieu of retention by banks or other financial institutions for construction projects; and ➢ Short or long-term loans made to other entities by the City or Agency, ➢ Short term (Due to/from) or long term (Advances from/to) obligations made either between the City and its funds or between the City and Agency. ➢ Investment of bond proceeds: The City's Investment Policy shall not govern bond proceeds and bond reserve fund investments. California Code Section Page 2 of 27 61 5922(d) governs the investment of bond proceeds and reserve funds in accordance with bond indenture provisions. Arbitrage Requirement - The US Tax Reform Act of 1986 requires the City to perform arbitrage calculations as required and return excess earnings to the US Treasury from investments of proceeds of bond issues sold after the effective date of this law. These arbitrage calculations may be contracted with an outside source to provide the necessary technical assistance to comply with this regulation. Investable funds subject to the 1986 Tax Reform Act will be kept segregated from other funds and records will be kept in a fashion to facilitate the calculations. The City's investment position relative to the new arbitrage restrictions is to continue pursuing the maximum yield on applicable investments while ensuring the safety of capital and liquidity. It is the City's position to continue maximization of yield and to rebate excess earnings, if necessary. IV. OBJECTIVES The objectives of the City's investment activity, in order of priority and importance, are: A. Safety of Principal Safety of principal is the foremost objective of the City's investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of principal of the overall portfolio in accordance with the permissible deposits and investments. The City shall endeavor to preserve its investment principal by making only permissible deposits and investments, undertaken in a controlled manner to minimize the possibility of loss or misappropriation through malfeasance or otherwise. Investments not backed by the full faith and credit of the United States Government shall be diversified by allocating assets between different types of permissible investments, maturities, and issuers as a means to mitigate credit risk and interest rate risk. Investment in any single security type or single financial institution shall be limited to the maximum percentages and/or dollar amounts as noted in Section X. 1. Credit Risk is the risk of loss from the failure of the security issuer or backer. Credit risk may be mitigated by: • Limiting investments to investment grade securities as permitted in Section X; and • Diversifying the issuers of the securities in the investment portfolio so that potential losses due to issuer failure or individual securities downgrades may be minimized. 2. Interest Rate Risk is the risk that market values of securities in the portfolio will decline due to changes in general interest rates. Interest rate risk may be mitigated by: Page 3 of 27 62 • Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity; and • Investing operating funds primarily in shorter -term securities. 3. Liquidity Risk is the risk that a security cannot be liquidated because of its unique features or structure or because it is thinly traded. Liquidity risk is not a material issue for the City's portfolio because of the permissible deposits and investments (see Section X). A discussion of the City's investment process and risk is presented in Appendix E. B. Provide Liquidity The investment portfolio shall remain sufficiently liquid to meet all of the City's cash needs that may be reasonably anticipated. This is accomplished by structuring the portfolio so that sufficient liquid funds are available to meet anticipated demands. Furthermore, since all possible cash needs cannot be anticipated the portfolio should be diversified and consist of securities with active secondary or resale markets. The City's policy is to generally hold securities and other investments to maturity. Accordingly, securities may be sold prior to maturity under certain circumstances as follow: • A security with declining credit quality can be sold early to minimize loss of principal. • Unanticipated liquidity needs of the portfolio require that one or more securities be sold. • When a sale/repurchase is fiscally advantageous based on market conditions and fits the needs of the portfolio C. Yield a Risk -Based Market Rate of Return The City's investment portfolio shall be structured with the objective of yielding a risk- based market rate of return throughout budgetary and economic cycles. Return on investment is less important than the safety and liquidity objectives described above. The City's Investment Policy does not specify a single benchmark as a goal or target yield for a rate of return on its investment portfolio. The portfolio's rates of return will be influenced by several factors, including actions by the Federal Reserve Board, the marketplace, and overall economic perceptions and conditions. Performance Standards: As a basis for comparison only, the Treasurer's quarterly reports will display the rates of return on the three-month Bill, six-month Bill, and one and two-year U.S. Treasury Note, and the yield for the State Treasurer's Local Agency Investment Fund (LAIF). The Treasurer may use these or any other published rates of return that the Treasurer deems appropriate for comparison to the return on the City's investment portfolio. Page 4 of 27 63 The investment portfolio shall be designed with the objective of obtaining a market rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs. V. MAXIMUM MATURITIES It is the City's policy to generally hold securities and other investments until maturity. This buy -and -hold policy shall not prevent the sale of a security as listed in section IV.B The general buy -and -hold strategy requires that the City's investment portfolio be structured so that sufficient liquid funds are available from maturing investments and other sources to meet all reasonably anticipated cash needs. The City shall follow Title 5 of the California Government Code §53601 (the "State Code") regarding maximum maturities, in that "no investment shall be made in any security... that at the time of the investment has a term remaining to maturity in excess of five years". VI. PRUDENCE and FIDUCIARY DUTY The City shall follow the State Code §53600.3 regarding fiduciary duty and the Prudent Investor Standard as follows: Except as provided in subdivision (a) of §27000.3, all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law. VII. AUTHORITY Authority to manage the City's investment portfolio is derived from Chapter 3.08 of the City's Municipal Code. Management responsibility for the investment program is delegated to the City Treasurer for a period of one year pursuant to the City Council's annual adoption of the Investment Policy. The City Treasurer shall establish written procedures for the operation of the investment program consistent with the Investment Policy. Procedures should include reference to safekeeping, wire transfer agreements, banking service contracts, and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may Page 5 of 27 64 engage in an investment transaction except as provided under the terms of this Investment Policy and the procedures established by the City Treasurer. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. VIII. ETHICS AND CONFLICTS OF INTEREST The City Manager, City Treasurer and city employees involved in the City's banking and investment process shall conduct the City's business in an ethical manner and refrain from any activity or relationship that may be, or have the appearance of, a conflict of interest. The City will maintain compliance with the procedures set forth in the Conflicts of Interest and Acceptance of Gifts and other Gratuities section of the City of La Quinta Personnel Manual and the City's Municipal Code Chapter 2.60 Conflicts of Interest. Any questionable activity or relationship shall be reported immediately; reporting must be made in accordance with the personnel policies of the City and, until resolved, the officer or employee shall refrain from participating in the City's business related to the matter. The City Manager, City Treasurer, and City employees may conduct personal business with banks, brokers, and other financial institutions that are authorized to conduct business with the City provided that the terms of the activity to the accountholder with the City are the same as those that are available to the public in general, or to all employees as a result of contract negotiations. IX. AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The City Treasurer maintains a listing of financial institutions which are approved for direct investment purposes, as well as a list of approved broker/dealers. 1. Broker/Dealers who desire to become bidders for direct investment transactions must supply the City with the following: • Current audited financial statements; • Proof of Financial Industry Regulatory Authority (FINRA) Certification; • Proof of State of California registration; • Resume of Financial broker; and • Completion of the City of La Quinta Broker/Dealer questionnaire, which contains a certification of having read the City's Investment Policy. The City Treasurer shall evaluate the documentation submitted by the broker/dealer and independently verify existing reports on file for any firm and individual conducting investment related business. The City Treasurer will also contact the following agencies during the verification process: • Financial Industry Regulatory Authority (FINRA) Public Disclosure Report File (1-800- 289-9999). • State of California Department of Corporations (1-916-445-3062). Page 6 of 27 65 A professional investment manager or management firm, if engaged by the City pursuant to Section X of this policy, may utilize their own list of approved broker/dealers on the condition that any such list is provided to the City upon request. All Broker/Dealers and financial institutions that provide investment services will be subject to City Council approval. An annual review of the financial condition and registrations of approved broker/dealers will be conducted by the City Treasurer or designee. Current audited financial statements and/or SSAE 16 internal control (SOC-1) reports will be maintained on file for each financial institution and broker/dealer with which the City conducts business. Each mutual fund shall provide a prospectus and statement of additional information. 2. Financial Institutions will be required to meet the following criteria in order to receive City funds for deposit or investment (see Appendix D, "Listing of Approved Financial Institutions"): • Insurance - Public Funds shall be deposited only in financial institutions having accounts insured by the Federal Deposit Insurance Corporation (FDIC). • Disclosure - Each financial institution maintaining invested funds in excess of the FDIC insured amount shall furnish the City a copy of the most recent Call Report. The City shall not invest in excess of the FDIC insured amount in banking institutions which do not disclose to the city a current listing of securities pledged for collateralization in public monies. X. PERMISSIBLE DEPOSITS AND INVESTMENTS It is the City's policy to follow Title 5 of the California Government Code (the "State Code") in regard to allowable securities, and to be sufficiently diversified with regard to security type and issuer. Permissible deposits and investments, as allowed by Chapter 4, Part 1, Division 2, Title 5 (hereinafter cited by §), include, but are not limited to, the following: Checking, Savings, and Sweep Accounts - The City will only maintain checking and savings, accounts with state or national banks, savings associations, federal associations, and/or credit unions in accordance with §53635.2. • Collateralization: The amount of the City's deposits or investments not insured by the FDIC shall be collateralized by securities in accordance with §53652. The Treasurer may invest in an interest -bearing active deposit account as approved in §53632. The deposit account must be collateralized with securities that are in accordance with §53632.5. In addition, the market value of the collateralized securities must be maintained in accordance with §53652 and be held by a custodian in accordance with the requirements of Page 7 of 27 66 §53656. The proportion of the City's share of the deposit account shall be determined in accordance with §53658. Certificates of Deposit (Negotiable and Non-negotiable) - As authorized in §53601(i), the City may invest in Non- Negotiable and Negotiable Certificates of Deposits (CD) up to 30% of the overall portfolio. In no instance shall a CD or combined CD's with a single issuer exceed the FDIC or NCUSIF insurance limit of $250,000. U.S. Treasury Bills, Notes, and Bonds - As authorized in §53601(b), the City may invest in U.S. Treasury bills, notes, and bonds directly issued and backed by the full faith and credit of the U.S. Government. The City's Investment Policy provides for investments in U.S. Treasury issues of 100% of the portfolio. U.S. Government Agency Securities and Federal Government Securities - As authorized in §53601(f), the City may invest in securities issued by U.S. Government instrumentalities and agencies (commonly referred to as government sponsored enterprises or GSE's). These securities may not be backed by the full faith and credit of the U.S. Government (with the exception of Government National Mortgage Association (GNMA) securities). Examples of GSE's include Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC) Federal Home Loan Bank (FHLB), Federal Farm Credit Bank (FFCB), Federal Land Bank (FLB), Federal Intermediate Credit Bank (FICB), and GNMA securities. The City's Investment Policy allows investment only in securities of GNMA, FNMA, FHLMC, FHLB and FFCB. For Fiscal Year 2019-20, the maximum face amount per issuer is $20 million and the maximum face amount per purchase is $10 million. Prime Commercial Paper - As authorized in §53601(h), a portion of the City's portfolio may be invested in commercial paper of the highest rating as provided for by a nationally recognized statistical rating organization (NRSRO) such as Moody's, Fitch, or Standard & Poor's (S&P). There are a number of other qualifications regarding investments in commercial paper based on the financial strength and size of the corporation and the size of the investment. Up to 25% of the portfolio may be invested, with no more than 10% of the outstanding paper of any single issuer. Local Agency Investment Fund (LAIF) - As authorized in §16429.1 and by LAIF policies, local government agencies are each authorized to invest up to the deposit limit as designated by the California State Treasurer. The City Treasurer may not invest more than the maximum amount per account as allowed by LAIF. Money Market Mutual Funds - As authorized in §53601(I), local agencies are authorized to invest in shares of beneficial interest issued by diversified management companies (mutual funds) in an amount not to exceed 20% of the agency's portfolio. There are a number of other qualifications and restrictions regarding allowable investments in corporate notes and shares of beneficial Page 8 of 27 67 interest issued by mutual funds which include (1) attaining the highest ranking or the highest letter and numerical rating provided by not less than two of the three largest nationally recognized rating services, or (2) having an investment advisor registered with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations and with assets under management in excess of five hundred million dollars ($500,000,000). Corporate Notes - As authorized in §53601(k), local agencies may invest in corporate notes. The notes must be issued by corporations organized and operating in the United States or by depository institutions licensed by the United States or any other state and operating in the United States. The City's Investment Policy allows investment in corporate notes authorized by the Government Code with the following limitations: • Maximum 30% of the portfolio; • Maturities shall not exceed five years from date of purchase; • Eligible notes shall be regularly quoted and traded in the marketplace; • Eligible notes shall be in a rating category of "AA" or better by an NRSRO; • The maximum aggregate investment in each issuer shall not exceed $5 million (PAR value). Professionally Managed Account(sl -The City Treasurer may place up to 50% of the portfolio with a professional portfolio management/investment management firm (firm) The firm will be approved by the City Council based upon the City Treasurer's recommendation pursuant to completion of a public request for proposal (RFP). The firm shall have: • An established professional reputation for asset or investment management; • Knowledge and working familiarity with State and Federal laws governing and restricting the investment of public funds; • Substantial experience providing investment management services to local public agencies whose investment policies and portfolio size are similar to those of the City; • Professional liability (errors and omissions) insurance and fidelity bonding in such amounts as are required by the City; and • Registration with the Securities and Exchange Commission under the Investment Advisers Act of 1940 Before engagement by the City and except as may be specifically waived or revised, the firm shall commit to adhere to the provisions of the City's Investment Policy with the following exceptions: • The firm may be granted the discretion to purchase and sell investment securities in accordance with this Investment Policy; • The firm is not required to adhere to a buy -and -hold policy; and • The firm does not need City Manager or City Treasurer approval to make permissible investments. Page 9 of 27 68 Local Agency Bonds and California Local Agency Obligations - As authorized in §53601(a) and §53601(e), the City may invest in California local agency obligations. §53601(a) pertains to investing in bonds issued by a local agency, or by the department, board, agency or authority of the local agency. §53601(e) pertains to investing in bonds and other defined indebtedness of any local agency, or department, board, agency or authority of the local agency within the State of California. The Agency obligations must be invested in the long-term rating category of A or better by an NRSRO. In the case of an initial public offering, including refinancings, the Treasurer may purchase directly from the Bond Underwriter. In the case of secondary issues, the Treasurer will rely on the approved Broker/Dealers. XI. INVESTMENT POOLS There are three (3) types of investment pools: • State -run pools (e.g., LAIF); • Pools that are operated by a political subdivision where allowed by law and the political subdivision is the trustee (e.g., County Pools, and Joint Powers Authorities such as the California Asset Management Program (CAMP)); and • Pools that are operated for profit by third parties (e.g. money market funds). The City's Investment Policy permits investment in pools and money market funds as authorized by State Code §16429.1, §53601(I) and §53601(p). XII. PAYMENT AND CUSTODY The City shall engage qualified third -party custodians to act in a fiduciary capacity to maintain appropriate evidence of the City's ownership of securities and other eligible investments. Such custodians shall disburse funds received from the City for a purchase, to the broker, dealer or seller only after receiving evidence that the City has legal, record ownership of the securities. Even though ownership is evidenced in book -entry form rather than by actual certificates, this procedure is commonly referred to as the delivery versus payment (DVP) method for the transfer of securities. XIII. INTEREST EARNING DISTRIBUTION POLICY Interest earnings are generated from pooled investments and specific investments. The following provisions apply to the calculation and distribution of interest earnings. 1. Pooled Investments - It is the general policy of the City to pool all available operating cash of the City of La Quinta, Successor Agency to the City of La Quinta Redevelopment Agency, La Quinta Financing Authority, and La Quinta Housing Authority, and to allocate interest earnings as a payment to each fund of an amount based on the month -end cash balance included in the common portfolio for the earning period. Page 10 of 27 69 2. Specific Investments - Specific investments purchased by a fund shall incur all earnings and expenses to that particular fund. XIV. INTERNAL CONTROLS AND INDEPENDENT AUDITOR The City Treasurer shall establish a system of internal controls to accomplish the following objectives: • Safeguard assets; • The orderly and efficient conduct of its business, including adherence to management policies; • Prevention or detection of errors and fraud; • The accuracy and completeness of accounting records; and • Timely preparation of reliable financial information. While no internal control system, however elaborate, can guarantee absolute assurance that the City's assets are safeguarded, it is the intent of the City's internal control to provide a reasonable assurance that management of the investment function meets the City's objectives. The internal controls shall address the following: • Control of collusion. Collusion is a situation where two or more employees are working in conjunction to defraud their employer. • Separation of transaction authority from accounting and record keeping. By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. • Custodial safekeeping. Securities purchased from any bank or dealer including appropriate collateral (as defined by State Law) shall be placed with an independent third party for custodial safekeeping. • Avoidance of physical delivery securities. Book entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. • Clear delegation of authority to subordinate staff members. Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities as outlined in the Segregation of Major Investment Responsibilities appendices. • Written confirmation of telephone transactions for investments and wire transfers. Due to the potential for error and improprieties arising from telephone transactions, all telephone transactions shall be supported by written communications or electronic confirmations and approved by the appropriate person. Written communications may be via fax or email if on Page 11 of 27 70 letterhead and the safekeeping institution has a list of authorized signatures. Fax correspondence must be supported by evidence of verbal or written follow- up. • Development of a wire transfer agreement with the City's bank and third -party custodian. This agreement should outline the various controls, security provisions, and delineate responsibilities of each party making and receiving wire transfers. The system of internal controls developed by the City shall be reviewed annually by the independent auditor in connection with the annual audit of the City's Financial Statements. The independent auditor's letter on internal control over financial reporting and compliance as it pertains to cash and investments, if any, shall be directed to the City Manager who will direct the City Treasurer to provide a written response to the independent auditor's letter. The auditor's letter, as it pertains, to cash and investment activities and the City Treasurer's response shall be provided to the City's Financial Advisory Commission for their consideration. Following the completion of each annual audit, the independent auditor shall meet with the Financial Advisory Commission and discuss the auditing procedures performed and the review of internal controls for cash and investment activities. See Appendix C, "Segregation of Major Investment Responsibilities." XV. REPORTING STANDARDS The City Treasurer shall submit a quarterly Treasurers Report to the City Council and the Financial Advisory Commission that includes all cash and investments under the authority of the Treasurer. In addition, the City Treasurer or designee shall ensure all investment transactions are reported on a monthly basis as they occur throughout the quarter. The Treasurer's Report shall summarize cash and investment activity and changes in balances and include the following: • A certification by the City Treasurer; • A listing of purchases and sales/maturities of investments; • Cash and Investments categorized by authorized investments; LAIF will also be provided quarterly and show yield and maturity; • Comparison of month end actual holdings to Investment Policy limitations; • A two-year list of historical interest rates. XVI. REVIEW OF INVESTMENT PORTFOLIO The securities held by the City must be in compliance with this Policy at the time of purchase. Due to market conditions, some securities may no longer comply subsequent to the date of purchase, therefore a quarterly review of the portfolio will be conducted to identify any securities which may have fallen out of compliance. Any major incidences of noncompliance identified during such review will be reported to the Financial Advisory Commission for confirmation of staff course of action. XVII. FINANCIAL ADVISORY COMMISSION - CITY OF LA QUINTA Page 12 of 27 71 The Financial Advisory Commission (FAC) is composed of seven members from the public that are appointed by the City Council. The FAC's membership, qualifications, and powers and duties are prescribed in Chapter 2.70 of the La Quinta Municipal Code and included in this policy as Appendix A. On an annual basis, in conjunction with the Political Reform Act disclosure statutes, or at any time if a change in circumstances warrants, each commissioner will provide the City Council with a disclosure statement which identifies any matters that have a bearing on the appropriateness of that member's service on the FAC. All commissioners shall report annually to the City Clerk on Form 700, Statement of Economic Interests, any activities, interests, or relationships that may be, or have the appearance of, a conflict of interest. XVIII. INVESTMENT POLICY ADOPTION The City's Investment Policy will be reviewed annually by the City's Financial Advisory Commission and the City Treasurer. The Financial Advisory Commission will forward the Investment Policy with any revisions to the City Manager and City Attorney for their review and comment. A joint meeting will be held with the Financial Advisory Commission, City Manager, City Attorney, and City Treasurer to review the Investment Policy and any comments prior to submission to the City Council for their consideration. The Investment Policy shall be adopted by resolution of the City Council annually before the end of June of each year. Page 13 of 27 72 APPENDIX A City of La Quinta Municipal Code Chapter 2.70 FINANCIAL ADVISORY COMMISSION 2.70.010 General rules regarding the financial advisory commission. Except as set out below, see Chapter 2.06 for general provisions. 2.70.020 Number of members. The financial advisory commission ("FAC") shall initially consist of seven members appointed by, and serving at the will of, the city council. The city council may increase or decrease the number of members from time to time but in no event shall the membership exceed nine members or be less than five members. 2.70.030 Qualifications of members. A. In addition to the qualification requirements set forth in Section 2.06.040 of this code, a minimum of three of the members shall be finance professionals and shall have a verifiable background in finance and/or securities, preferably with knowledge and/or experience in markets, financial controls and accounting for securities. B. For those applying for the professional position, background information will be requested, and potential candidates must agree to a background check and verification by the city manager or designee. 2.70.040 Powers and duties. A. The principal functions of the FAC are: 1. Review at least annually the city's investment policy and recommend appropriate changes; 2. Review at least quarterly the treasury report and note compliance with the investment policy and adequacy of cash and investments for anticipated obligations; 3. Receive and consider other reports provided by the city treasurer; 4. Meet with the independent auditor after completion of the annual audit of the city's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls, and findings for cash and investment activities; 5. Review at least annually the revenue derived from the one percent (1%) transactions and use tax instituted by voters in November 2016 to ensure these funds are used to provide services, programs and capital projects in the city of La Quinta. Page 14 of 27 73 6. Serve as a resource for the city treasurer on matters such as proposed investments, internal controls, use of or change of financial institutions, custodians, brokers and dealers. B. The FAC will report to the city council after each meeting either in person or through correspondence at a regular city council meeting. (Ord. 556 § 1, 2017) 2.70.050 References to the Investment Advisory Board. If any other chapter(s) or section(s) in this code refers to the Investment Advisory Board, that chapter(s) or section(s) shall be deemed to refer to the Financial Advisory Commission established by the ordinance amending chapter 2.70 of this code. Page 15 of 27 74 APPENDIX B City of La Quinta Municipal Code Chapter 3.08 INVESTMENT OF MONEYS AND FUNDS 3.08.010 Investment of city moneys and deposit of securities. Pursuant to, and in accordance with, and to the extent allowed by Sections 53607 and 53608 of the California Government Code, the authority to invest and reinvest moneys of the city, to sell or exchange securities, and to deposit them and provide for their safekeeping, is delegated to the city treasurer, which, for purposes of this chapter, is defined in Section 2.12.010 of this code. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982) 3.08.020 Authorized investments. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to purchase, at their original sale or after they have been issued, securities which are permissible investments under the city council adopted city investment policy and any provision of state law relating to the investing of general city funds, including, but not limited to, Sections 53601 and 53635 of the California Government Code, as said sections now read or may hereafter be amended, from moneys in the city treasurer's custody which are not required for the immediate necessities of the city and as he or she may deem wise and expedient, and to sell or exchange for other eligible securities and reinvest the proceeds of the securities so purchased. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982) 3.08.030 Sales of Securities. From time to time the city treasurer shall sell the securities in which city moneys have been invested pursuant to this chapter, so that the proceeds may, as appropriate, be applied to the purchase for which the original purchase money may have been designated or placed in the city treasury. (Ord.2 § 1 1982) 3.08.040 City bonds. Bonds issued by the city and purchased pursuant to this chapter may be cancelled either in satisfaction of sinking fund obligations or otherwise if proper and appropriate; provided, however, that the bonds may be held uncancelled and while so held may be resold. (Ord. 2 § 1 (part), 1982) 3.08.050 Reports. The city treasurer shall make a quarterly report to the city council of all investments made pursuant to the authority delegated in this chapter and as permitted by Section 53646(b)(1) of the Government Code. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982) Page 16 of 27 75 3.08.060 Deposits of securities. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to deposit for safekeeping, the securities in which city moneys have been invested pursuant to this chapter, in any institution or depository authorized by the city council adopted investment policy and terms of any state law, including, but not limited to, Section 53608 of the Government Code, as it now reads or may hereafter be amended. In accordance with said section, the city treasurer shall take from the institution or depository a receipt for the securities so deposited and shall not be responsible for the securities delivered to and receipted for by the institution or depository until they are withdrawn therefrom by the city treasurer. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982) 3.08.070 Trust fund administration. Any departmental trust fund established by the city council pursuant to Section 36523 of the Government Code shall be administered by the city treasurer in accordance with Section 36523 and 36524 of the Government Code and any other applicable provisions of law. (Ord. 2 § 1, 1982) Page 17 of 27 76 APPENDIX C SEGREGATION OF MAJOR INVESTMENT RESPONSIBILITIES Function Responsible Parties Develop and recommend modifications to the City's City Treasurer, Financial Services Analyst, and formal Investment Policy Financial Advisory Commission Review City's Investment Policy and recommend City Manager and City Attorney City Council action Adopt formal Investment Policy City Council Implement formal Investment Policy City Treasurer Review financial institutions and select investments City Treasurer or Financial Servies Analyst Acknowledge investment selections City Manager or his/her designee Execute investment transactions City Manager, City Treasurer, or Financial Services Analyst Confirm wires Accounting Manager, Accountant, or Management Assistant Record investment transactions in City's accounting Accounting Manager or Accountant reco rds Investment cerification- match broker confirmation to City's investment records Reconcile investment records to accounting records and bank statements Reconcile investment records to treasurer's report of investments Security of investments at City Security of investments outside of City Review internal control procedures City Treasurer or Financial Services Analyst Financial Services Analyst City Treasurer, Accounting Manager, or Financial Services Analyst Accounting Manager or Management Assistant Third Party Custodian External Auditor Page 18 of 27 77 APPENDIX D Listing of Approved Financial Institutions Banking Services Custodian Services Deferred Compensation Broker/Dealer Services Government/Joint Powers Authority Pools Trustee Services Other Post Employment Benefits (OPEB) Trust Pension Trust - Administration -Wells Fargo Bank, Government Services, Los Angeles, CA (Banking Services) -Bank of the West, San Francisco, CA (Banking Services) -The Bank of New York Mellon/Pershing LLC -Stifel -International City/County Management Association (ICCMA) Retirement Corporation -Stifel, Nicholaus, & Company, Inc. -Higgins Capital Management, Inc. -Great Pacific Securities -State of California Local Agency Investment Fund (LAIF) -California Asset Management Program (CAMP) -US Bank (1) -California Employers' Retirement Benefits Trust (CERBT)/CalPERS -Public Agency Retirement Services (PARS) ") US Bank is the fiscal agent for all of the following bonds: 2013, 2014, and 2016 Successor Agency to the La Quinta Redevelopment Agency (RDA) Bonds. US Bank is also the trustee and asset custodian for the PARS pension trust. Page 19 of 27 78 APPENDIX E INVESTMENT MANAGEMENT PROCESS AND RISK Except as provided for in Section 27000.3, Government Code Section 53600.3 declares as a trustee each person, treasurer, or governing body authorized to make investment decisions on behalf of local agencies. Trustees are subject to the prudent investor standard. These persons shall act with care, skill, prudence, and diligence under the circumstances then prevailing when investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing funds. Section 53600.5 further stipulates that the primary objective of any person investing public funds is to safeguard principal; secondly, to meet liquidity needs of the depositor; and lastly, to achieve a return or yield on invested funds (Government Code Section 27000.5 specifies the same objectives for county treasurers and board of supervisors). Risk is inherent throughout the investment process. There is investment risk associated with any investment activity and opportunity risk related to inactivity. Market risk is derived from exposure to overall changes in the general level of interest rates while credit risk is the risk of loss due to the failure of the insurer of a security. The market value of a security varies inversely with the level of interest rates. If an investor is required to sell an investment with a five percent yield in a comparable seven percent rate environment, that security will be sold at a loss. The magnitude of that loss will depend on the amount of time until maturity. Purchasing certain allowable securities with a maturity of greater than five years requires approval of the governing board (see Government Code Section 53601). Part of that approval process involves assessing and disclosing the risk and possible volatility of longer -term investments Another element of risk is liquidity risk. Instruments with call features or special structures, or those issued by little known companies, are examples of "story bonds" and are often thinly traded. Their uniqueness often makes finding prospective buyers in a secondary market more difficult and, consequently, the securities' marketability and price are discounted. However, under certain market conditions, gains are also possible with these types of securities. Default risk represents the possibility that the borrower may be unable to repay the obligation as scheduled. Generally, securities issued by the federal government and its agencies are considered the most secure, while securities issued by private corporations or negotiable certificates of deposit issued by commercial banks have a greater degree of risk. Securities with additional credit enhancements, such as bankers acceptances, collateralized repurchase agreements and collateralized bank deposits are somewhere between the two on the risk spectrum. The vast majority of portfolios are managed within a buy and hold policy. Investments are purchased with the intent and capacity to hold that security until maturity. At times, market forces or operations may dictate swapping one security for another or Page 20 of 27 79 selling a security before maturity. Continuous analysis and fine tuning of the investment portfolio are considered prudent investment management. The Government Code contains specific provisions regarding the types of investments and practices permitted after considering the broad requirement of preserving principal and maintaining liquidity before seeking yield. These provisions are intended to promote the use of reliable, diverse, and safe investment instruments to better ensure a prudently managed portfolio worthy of public trust. Source: Chapter II. Fund Management from the Local Agency Investment Guidelines Issued by California Debt and Investment Advisory Commission Page 21 of 27 80 APPENDIX F GLOSSARY (Adopted from the Municipal Treasurers Association) The purpose of this glossary is to provide the reader of the City of La Quinta investment policies with a better understanding of financial terms used in municipal investing. AGENCIES: Federal agency securities and/or Government -sponsored enterprises. ASKED: The price at which securities are offered. BANKERS' ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for a commission. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large- denomination CD's are typically negotiable. COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMMERCIAL PAPER: Short-term unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, Bank America, etc. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the City of La Quinta. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance -related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. CONDUIT FINANCING: A form of Financing in which a government or a government agency lends its name to a bond issue, although it is acting only as a conduit between a specific project and bond holders. The bond holders can look only to the revenues from the project being financed for repayment and not to the government or agency whose name appears on the bond. COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. Page 22 of 27 81 DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non -interest -bearing money market instruments that are issued at discount and redeemed at maturity for full face value DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L's, small business firms, students, farmers, farm cooperatives, and exporters. FNMAs (Federal National Mortgage Association) - Like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage -lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. FLBs (Federal Land Bank Bonds) - Long-term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi- annual coupons. Interest is calculated on a 360-day, 30-day month basis. FFCBs (Federal Farm Credit Bank) - Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are Page 23 of 27 82 issued monthly with three- and six-month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis. These issues are highly liquid. FICBs (Federal Intermediate Credit Bank Debentures) - Loans to lending institutions used to finance the short-term and intermediate needs of farmers, such as seasonal production. They are usually issued monthly in minimum denominations of $3,000 with a nine -month maturity. Interest is payable at maturity and is calculated on a 360-day, 30-day month basis. FHLMCs (Federal Home Loan Mortgage Corporation) - a government sponsored entity established in 1970 to provide a secondary market for conventional home mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Principal and interest is paid monthly. Other federal agency issues are Small Business Administration notes (SBA's), Government National Mortgage Association notes (GNMA's), and Tennessee Valley Authority notes (TVA's). FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit per entity. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open- market operations. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank. FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven -member Board of Governors in Washington, D.C., 12 regional banks and about 3,000 commercial banks that are members of the system. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FMHM mortgages. The term "pass- throughs" is often used to describe Ginnie Maes. Page 24 of 27 83 LAIF (Local Agency Investment Fund): - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period, the minimum transaction is $5,000 and the City follows the state guidance for maximum total balance. The City is restricted to a maximum of ten transactions per month. It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one-half of one percent of the earnings. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold. MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase --reverse repurchase agreements that establish each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer- lender to liquidate the underlying securities in the event of default by the seller -borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable. MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. NRSRO (NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION): A credit rating agency recognized by the Securities and Exchange Commission (SEC). Examples include Fitch Ratings, Inc., Moody's Investor's Services, Inc., and S&P Global Ratings, among others. OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. PORTFOLIO: Collection of all cash and securities under the direction of the City Treasurer, including Bond Proceeds. Page 25 of 27 84 PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker- dealers, banks and a few unregulated firms. QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. REPURCHASE AGREEMENT (RP OR REPO) and REVERSE REPURCHASE AGREEMENTS (RRP or RevRepo): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money that is increasing bank reserves. SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 1SC3-1: See Uniform Net Capital Rule. SSAE 16: The Statement on Standards for Attestation Engagements No. 16 (SSAE 16) is a set of auditing standards and guidance on using the standards, published by the Auditing Standards Board (ASB) of the American Institute of Certified Public Accountants (AICPA) for redefining and updating how service companies report on compliance controls. The Service Organizational Control report (SOC-1) contains internal controls over financial reporting and is used by auditors and office controllers. STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, and derivative -based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve. SURPLUS FUNDS: Section 53601 of the California Government Code defines surplus funds as any money not required for immediate necessities of the local agency. The City has defined immediate necessities to be payment due within one week. Page 26 of 27 85 TREASURY BILLS: A non -interest- bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months or one year. TREASURY BONDS: Long-term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years. TREASURY NOTES: Medium -term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker -dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. UNIFORM PRUDENT INVESTOR ACT: The State of California has adopted this Act. The Act contains the following sections: duty of care, diversification, review of assets, costs, compliance determinations, delegation of investments, terms of prudent investor rule, and application. YIELD: The rate of annual return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. Page 27 of 27 86 ATTACHMENT 1 Fiscal Year 2020/2021 Table of Contents Section Topic Page Executive Summary 1 I General Purpose 2 II Investment Policy 2 III Scope 2 IV Objectives 3 V Maximum Maturities 5 VI Prudence 5 VII Authority 5 VIII Ethics and Conflicts of Interest 6 IX Authorized Financial Dealers and Institutions 6 X Permissible Deposits and Investments 7 XI Investment Pools 10 XII Payment and Custody 10 XIII Interest Earning Distribution Policy 11 XIV Internal Controls and Independent Auditors 11 XV Reporting Standards 12 XVI Review of Investment Portfolio 13 XVII Financial Advisory Commission - City of La Quinta 13 XIII Investment Policy Adoption 13 Appendices Topic Page A Municipal Code Ordinance 2.70 - Financial Advisory Commission 14 B Municipal Code Ordinance 3.08 - Investment of Moneys and Funds 16 C Segregation of Major Investment Responsibilities 18 D Listing of Approved Financial Institutions 19 E Investment Management Process and Risk 20 F Glossary 22 CITY OF LA QUINTA Investment Policy Fiscal Year 2019; _^_^2QZQ 2021 EXECUTIVE SUMMARY The general purpose of this Investment Policy is to provide the rules and standards that must be followed in administering the City of La Quinta's (the "City") deposits and investments. The City's Investment Policy conforms to all state and local statutes and applies to all deposits and investments of the City, with the exception of bond proceeds and those noted in section III herein. It is the City's policy to deposit and invest public funds in a manner that shall provide safety of principal, liquidity to meet the City's obligations and requirements that may be reasonably anticipated, and a risk -based market rate of return. Authority to manage the City's investment portfolio is derived from the City Municipal Code. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy. The City Manager, City Treasurer and city employees involved in the City's banking and investment process shall conduct the City's business in an ethical manner and refrain from any activity or relationship that may be, or have the appearance of, a conflict of interest. The Investment Policy shall be adopted by resolution of the La Quinta City Council on an annual basis, before the end of each fiscal year (June). Page 1 of 27 88 City of La Quinta Statement of Investment Policy July 1, 2019-2020 through June 30, 2020-2021 Adopted by the City Council on October ' 5, 2019 June 16, 2020 I. GENERAL PURPOSE The general purpose of this document is to provide the rules and standards that must be followed in administering the City of La Quinta's deposits and investments. II. INVESTMENT POLICY It is the policy of the City of La Quinta to deposit and invest public funds in a manner that shall conform to all State and local statutes governing the investment of public funds and set forth the permissible deposits and investments of the City's funds and the limitations thereon. III. SCOPE Except as further detailed in Sections XVI and XVII, this Investment Policy applies to all deposits and investments of the City of La Quinta, the Successor Agency to the City of La Quinta Redevelopment Agency, and the City of La Quinta Financing and Housing Authorities. These funds are reported in the City's Comprehensive Annual Financial Report (CAFR) and include all funds within the following fund types: ➢ General ➢ Special Revenue ➢ Capital Projects ➢ Debt Service ➢ Enterprise ➢ Internal Service ➢ Trust and Agency ➢ Any new fund types and fund(s) that may be created. Financial assets and investment activity not subject to this policy The City's Investment Policy does not apply to the following: ➢ Cash and Investments raised from Conduit Debt Financing; ➢ Funds held in trust in the City's name in pension or other post -retirement benefit programs; ➢ Cash and Investments held in lieu of retention by banks or other financial institutions for construction projects; and ➢ Short or long-term loans made to other entities by the City or Agency, ➢ Short term (Due to/from) or long term (Advances from/to) obligations made either between the City and its funds or between the City and Agency. ➢ Investment of bond proceeds: The City's Investment Policy shall not govern bond proceeds and bond reserve fund investments. California Code Section Page 2 of 27 89 5922(d) governs the investment of bond proceeds and reserve funds in accordance with bond indenture provisions. Arbitrage Requirement - The US Tax Reform Act of 1986 requires the City to perform arbitrage calculations as required and return excess earnings to the US Treasury from investments of proceeds of bond issues sold after the effective date of this law. These arbitrage calculations may be contracted with an outside source to provide the necessary technical assistance to comply with this regulation. Investable funds subject to the 1986 Tax Reform Act will be kept segregated from other funds and records will be kept in a fashion to facilitate the calculations. The City's investment position relative to the new arbitrage restrictions is to continue pursuing the maximum yield on applicable investments while ensuring the safety of capital and liquidity. It is the City's position to continue maximization of yield and to rebate excess earnings, if necessary. IV. OBJECTIVES The objectives of the City's investment activity, in order of priority and importance, are: A. Safety of Principal Safety of principal is the foremost objective of the City's investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of principal of the overall portfolio in accordance with the permissible deposits and investments. The City shall endeavor to preserve its investment principal by making only permissible deposits and investments, undertaken in a controlled manner to minimize the possibility of loss or misappropriation through malfeasance or otherwise. Investments not backed by the full faith and credit of the United States Government shall be diversified by allocating assets between different types of permissible investments, maturities, and issuers as a means to mitigate credit risk and interest rate risk. Investment in any single security type or single financial institution shall be limited to the maximum percentages and/or dollar amounts as noted in Section X. 1. Credit Risk is the risk of loss from the failure of the security issuer or backer. Credit risk may be mitigated by: • Limiting investments to investment grade securities as permitted in Section X; and • Diversifying the issuers of the securities in the investment portfolio so that potential losses due to issuer failure or individual securities downgrades may be minimized. 2. Interest Rate Risk is the risk that market values of securities in the portfolio will decline due to changes in general interest rates. Interest rate risk may be mitigated by: Page 3 of 27 90 • Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity; and • Investing operating funds primarily in shorter -term securities. 3. Liquidity Risk is the risk that a security cannot be liquidated because of its unique features or structure or because it is thinly traded. Liquidity risk is not a material issue for the City's portfolio because of the permissible deposits and investments (see Section X). A discussion of the City's investment process and risk is presented in Appendix E. B. Provide Liquidity The investment portfolio shall remain sufficiently liquid to meet all of the City's cash needs that may be reasonably anticipated. This is accomplished by structuring the portfolio so that sufficient liquid funds are available to meet anticipated demands. Furthermore, since all possible cash needs cannot be anticipated the portfolio should be diversified and consist of securities with active secondary or resale markets. The City's policy is to generally hold securities and other investments to maturity. Accordingly, securities may be sold prior to maturity under certain circumstances as follow: • A security with declining credit quality can be sold early to minimize loss of principal. • Unanticipated liquidity needs of the portfolio require that one or more securities be sold. • When a sale/repurchase is fiscally advantageous based on market conditions and fits the needs of the portfolio C. Yield a Risk -Based Market Rate of Return The City's investment portfolio shall be structured with the objective of yielding a risk- based market rate of return throughout budgetary and economic cycles. Return on investment is less important than the safety and liquidity objectives described above. The City's Investment Policy does not specify a single benchmark as a goal or target yield for a rate of return on its investment portfolio. The portfolio's rates of return will be influenced by several factors, including actions by the Federal Reserve Board, the marketplace, and overall economic perceptions and conditions. Performance Standards: As a basis for comparison only, the Treasurer's quarterly reports will display the rates of return on the three-month Bill, six-month Bill, and one and two-year U.S. Treasury Note, and the yield for the State Treasurer's Local Agency Investment Fund (LAIF). The Treasurer may use these or any other published rates of return that the Treasurer deems appropriate for comparison to the return on the City's investment portfolio. Page 4 of 27 91 The investment portfolio shall be designed with the objective of obtaining a market rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs. V. MAXIMUM MATURITIES It is the City's policy to generally hold securities and other investments until maturity. This buy -and -hold policy shall not prevent the sale of a security as listed in section IV.B The general buy -and -hold strategy requires that the City's investment portfolio be structured so that sufficient liquid funds are available from maturing investments and other sources to meet all reasonably anticipated cash needs. The City shall follow Title 5 of the California Government Code §53601 (the "State Code") regarding maximum maturities, in that "no investment shall be made in any security... that at the time of the investment has a term remaining to maturity in excess of five years". VI. PRUDENCE and FIDUCIARY DUTY The City shall follow the State Code §53600.3 regarding fiduciary duty and the Prudent Investor Standard as follows: Except as provided in subdivision (a) of §27000.3, all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law. VII. AUTHORITY Authority to manage the City's investment portfolio is derived from Chapter 3.08 of the City's Municipal Code. Management responsibility for the investment program is delegated to the City Treasurer for a period of one year pursuant to the City Council's annual adoption of the Investment Policy. The City Treasurer shall establish written procedures for the operation of the investment program consistent with the Investment Policy. Procedures should include reference to safekeeping, wire transfer agreements, banking service contracts, and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may Page 5 of 27 92 engage in an investment transaction except as provided under the terms of this Investment Policy and the procedures established by the City Treasurer. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. VIII. ETHICS AND CONFLICTS OF INTEREST The City Manager, City Treasurer and city employees involved in the City's banking and investment process shall conduct the City's business in an ethical manner and refrain from any activity or relationship that may be, or have the appearance of, a conflict of interest. The City will maintain compliance with the procedures set forth in the Conflicts of Interest and Acceptance of Gifts and other Gratuities section of the City of La Quinta Personnel Manual and the City's Municipal Code Chapter 2.60 Conflicts of Interest. Any questionable activity or relationship shall be reported immediately; reporting must be made in accordance with the personnel policies of the City and, until resolved, the officer or employee shall refrain from participating in the City's business related to the matter. The City Manager, City Treasurer, and City employees may conduct personal business with banks, brokers, and other financial institutions that are authorized to conduct business with the City provided that the terms of the activity to the accountholder with the City are the same as those that are available to the public in general, or to all employees as a result of contract negotiations. IX. AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The City Treasurer maintains a listing of financial institutions which are approved for direct investment purposes, as well as a list of approved broker/dealers. 1. Broker/Dealers who desire to become bidders for direct investment transactions must supply the City with the following: • Current audited financial statements; • Proof of Financial Industry Regulatory Authority (FINRA) Certification; • Proof of State of California registration; • Resume of Financial broker; and • Completion of the City of La Quinta Broker/Dealer questionnaire, which contains a certification of having read the City's Investment Policy. The City Treasurer shall evaluate the documentation submitted by the broker/dealer and independently verify existing reports on file for any firm and individual conducting investment related business. The City Treasurer will also contact the following agencies during the verification process: • Financial Industry Regulatory Authority (FINRA) Public Disclosure Report File (1-800- 289-9999). • State of California Department of Corporations (1-916-445-3062). Page 6 of 27 93 A professional investment manager or management firm, if engaged by the City pursuant to Section X of this policy, may utilize their own list of approved broker/dealers on the condition that any such list is provided to the City upon request. All Broker/Dealers and financial institutions that provide investment services will be subject to City Council approval. An annual review of the financial condition and registrations of approved broker/dealers will be conducted by the City Treasurer or designee. Current audited financial statements and/or SSAE 16 internal control (SOC-1) reports will be maintained on file for each financial institution and broker/dealer with which the City conducts business. Each mutual fund shall provide a prospectus and statement of additional information. 2. Financial Institutions will be required to meet the following criteria in order to receive City funds for deposit or investment (see Appendix D, "Listing of Approved Financial Institutions"): • Insurance - Public Funds shall be deposited only in financial institutions having accounts insured by the Federal Deposit Insurance Corporation (FDIC). • Disclosure - Each financial institution maintaining invested funds in excess of the FDIC insured amount shall furnish the City a copy of the most recent Call Report. The City shall not invest in excess of the FDIC insured amount in banking institutions which do not disclose to the city a current listing of securities pledged for collateralization in public monies. X. PERMISSIBLE DEPOSITS AND INVESTMENTS It is the City's policy to follow Title 5 of the California Government Code (the "State Code") in regard to allowable securities, and to be sufficiently diversified with regard to security type and issuer. Permissible deposits and investments, as allowed by Chapter 4, Part 1, Division 2, Title 5 (hereinafter cited by §), include, but are not limited to, the following: Checking, Savings, and Sweep Accounts - The City will only maintain checking and savings, accounts with state or national banks, savings associations, federal associations, and/or credit unions in accordance with §53635.2. • Collateralization: The amount of the City's deposits or investments not insured by the FDIC shall be collateralized by securities in accordance with §53652. The Treasurer may invest in an interest -bearing active deposit account as approved in §53632. The deposit account must be collateralized with securities that are in accordance with §53632.5. In addition, the market value of the collateralized securities must be maintained in accordance with §53652 and be held by a custodian in accordance with the requirements of Page 7 of 27 94 §53656. The proportion of the City's share of the deposit account shall be determined in accordance with §53658. Certificates of Deposit (Negotiable and Non-negotiable) - As authorized in §53601(i), the City may invest in Non- Negotiable and Negotiable Certificates of Deposits (CD) up to 30% of the overall portfolio. In no instance shall a CD or combined CD's with a single issuer exceed the FDIC or NCUSIF insurance limit of $250,000. U.S. Treasury Bills, Notes, and Bonds - As authorized in §53601(b), the City may invest in U.S. Treasury bills, notes, and bonds directly issued and backed by the full faith and credit of the U.S. Government. The City's Investment Policy provides for investments in U.S. Treasury issues of 100% of the portfolio. U.S. Government Agency Securities and Federal Government Securities - As authorized in §53601(f), the City may invest in securities issued by U.S. Government instrumentalities and agencies (commonly referred to as government sponsored enterprises or GSE's). These securities may not be backed by the full faith and credit of the U.S. Government (with the exception of Government National Mortgage Association (GNMA) securities). Examples of GSE's include Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC) Federal Home Loan Bank (FHLB), Federal Farm Credit Bank (FFCB), Federal Land Bank (FLB), Federal Intermediate Credit Bank (FICB), and GNMA securities. The City's Investment Policy allows investment only in securities of GNMA, FNMA, FHLMC, FHLB and FFCB. For Fiscal Year 2019-20, the maximum face amount per issuer is $20 million and the maximum face amount per purchase is $10 million. Prime Commercial Paper - As authorized in §53601(h), a portion of the City's portfolio may be invested in commercial paper of the highest rating as provided for by a nationally recognized statistical rating organization (NRSRO) such as Moody's, Fitch, or Standard & Poor's (S&P). There are a number of other qualifications regarding investments in commercial paper based on the financial strength and size of the corporation and the size of the investment. Up to 25% of the portfolio may be invested, with no more than 10% of the outstanding paper of any single issuer. Local Agency Investment Fund (LAIF) - As authorized in §16429.1 and by LAIF policies, local government agencies are each authorized to invest a maximum up to the deposit limit as designated by the California State Treasurer. The City Treasurer may not invest more than the maximum amount per account +eras allowed by LAIF. Money Market Mutual Funds - As authorized in §53601(I), local agencies are authorized to invest in shares of beneficial interest issued by diversified management companies (mutual funds) in an amount not to exceed 20% of the Page 8 of 27 95 agency's portfolio. There are a number of other qualifications and restrictions regarding allowable investments in corporate notes and shares of beneficial interest issued by mutual funds which include (1) attaining the highest ranking or the highest letter and numerical rating provided by not less than two of the three largest nationally recognized rating services, or (2) having an investment advisor registered with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations and with assets under management in excess of five hundred million dollars ($500,000,000). Corporate Notes - As authorized in §53601(k), local agencies may invest in corporate notes. The notes must be issued by corporations organized and operating in the United States or by depository institutions licensed by the United States or any other state and operating in the United States. The City's Investment Policy allows investment in corporate notes authorized by the Government Code with the following limitations: • Maximum 30% of the portfolio; • Maturities shall not exceed five years from date of purchase; • Eligible notes shall be regularly quoted and traded in the marketplace; • Eligible notes shall be in a rating category of "AA" or better by an NRSRO; • The maximum aggregate investment in each issuer shall not exceed $5 million (PAR value). Professionally Managed Account(s) - The City Treasurer may place up to 50% of the portfolio with a professional portfolio management/investment management firm (firm) The firm will be approved by the City Council based upon the City Treasurer's recommendation pursuant to completion of a public request for proposal (RFP). The firm shall have: • An established professional reputation for asset or investment management; • Knowledge and working familiarity with State and Federal laws governing and restricting the investment of public funds; • Substantial experience providing investment management services to local public agencies whose investment policies and portfolio size are similar to those of the City; • Professional liability (errors and omissions) insurance and fidelity bonding in such amounts as are required by the City; and • Registration with the Securities and Exchange Commission under the Investment Advisers Act of 1940 Before engagement by the City and except as may be specifically waived or revised, the firm shall commit to adhere to the provisions of the City's Investment Policy with the following exceptions: • The firm may be granted the discretion to purchase and sell investment securities in accordance with this Investment Policy; • The firm is not required to adhere to a buy -and -hold policy; and Page 9 of 27 96 • The firm does not need City Manager or City Treasurer approval to make permissible investments. Local Agency Bonds and California Local Agency Obligations - As authorized in §53601(a) and §53601(e), the City may invest in California local agency obligations. §53601(a) pertains to investing in bonds issued by a local agency, or by the department, board, agency or authority of the local agency. §53601(e) pertains to investing in bonds and other defined indebtedness of any local agency, or department, board, agency or authority of the local agency within the State of California. The Agency obligations must be invested in the long-term rating category of A or better by an NRSRO. In the case of an initial public offering, including refinancings, the Treasurer may purchase directly from the Bond Underwriter. In the case of secondary issues, the Treasurer will rely on the approved Broker/Dealers. XI. INVESTMENT POOLS There are three (3) types of investment pools: • State -run pools (e.g., LAIF); • Pools that are operated by a political subdivision where allowed by law and the political subdivision is the trustee (e.g., County Pools, and Joint Powers Authorities such as the California Asset Management Program (CAMP)); and • Pools that are operated for profit by third parties (e.g. money market funds). The City's Investment Policy permits investment in pools and money market funds as authorized by State Code §16429.1, §53601(I) and §53601(p). XII. PAYMENT AND CUSTODY The City shall engage qualified third -party custodians to act in a fiduciary capacity to maintain appropriate evidence of the City's ownership of securities and other eligible investments. Such custodians shall disburse funds received from the City for a purchase, to the broker, dealer or seller only after receiving evidence that the City has legal, record ownership of the securities. Even though ownership is evidenced in book -entry form rather than by actual certificates, this procedure is commonly referred to as the delivery versus payment (DVP) method for the transfer of securities. XIII. INTEREST EARNING DISTRIBUTION POLICY Interest earnings are generated from pooled investments and specific investments. The following provisions apply to the calculation and distribution of interest earnings. 1. Pooled Investments - It is the general policy of the City to pool all available operating cash of the City of La Quinta, Successor Agency to the City of La Quinta Redevelopment Agency, La Quinta Financing Authority, and La Quinta Housing Authority, and to allocate interest earnings as a payment to each fund Page 10 of 27 97 of an amount based on the month -end cash balance included in the common portfolio for the earning period. 2. Specific Investments - Specific investments purchased by a fund shall incur all earnings and expenses to that particular fund. XIV. INTERNAL CONTROLS AND INDEPENDENT AUDITOR The City Treasurer shall establish a system of internal controls to accomplish the following objectives: • Safeguard assets; • The orderly and efficient conduct of its business, including adherence to management policies; • Prevention or detection of errors and fraud; • The accuracy and completeness of accounting records; and • Timely preparation of reliable financial information. While no internal control system, however elaborate, can guarantee absolute assurance that the City's assets are safeguarded, it is the intent of the City's internal control to provide a reasonable assurance that management of the investment function meets the City's objectives. The internal controls shall address the following: • Control of collusion. Collusion is a situation where two or more employees are working in conjunction to defraud their employer. • Separation of transaction authority from accounting and record keeping. By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. • Custodial safekeeping. Securities purchased from any bank or dealer including appropriate collateral (as defined by State Law) shall be placed with an independent third party for custodial safekeeping. • Avoidance of physical delivery securities. Book entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. • Clear delegation of authority to subordinate staff members. Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities as outlined in the Segregation of Major Investment Responsibilities appendices. • Written confirmation of telephone transactions for investments and wire transfers. Due to the potential for error and improprieties arising from telephone transactions, all telephone transactions shall be supported by Page 11 of 27 98 written communications or electronic confirmations and approved by the appropriate person. Written communications may be via fax or email if on letterhead and the safekeeping institution has a list of authorized signatures. Fax correspondence must be supported by evidence of verbal or written follow- up. • Development of a wire transfer agreement with the City's bank and third -party custodian. This agreement should outline the various controls, security provisions, and delineate responsibilities of each party making and receiving wire transfers. The system of internal controls developed by the City shall be reviewed annually by the independent auditor in connection with the annual audit of the City's Financial Statements. The independent auditor's letter on internal control over financial reporting and compliance as it pertains to cash and investments, if any, shall be directed to the City Manager who will direct the City Treasurer to provide a written response to the independent auditor's letter. The auditor's letter, as it pertains, to cash and investment activities and the City Treasurer's response shall be provided to the City's Financial Advisory Commission for their consideration. Following the completion of each annual audit, the independent auditor shall meet with the Financial Advisory Commission and discuss the auditing procedures performed and the review of internal controls for cash and investment activities. See Appendix C, "Segregation of Major Investment Responsibilities." XV. REPORTING STANDARDS The City Treasurer shall submit a quarterly Treasurers Report to the City Council and the Financial Advisory Commission that includes all cash and investments under the authority of the Treasurer. In addition, the City Treasurer or designee shall ensure all investment transactions are reported on a monthly basis as they occur throughout the quarter. The Treasurer's Report shall summarize cash and investment activity and changes in balances and include the following: • A certification by the City Treasurer; • A listing of purchases and sales/maturities of investments; • Cash and Investments categorized by authorized investments; LAIF will also be provided quarterly and show yield and maturity; • Comparison of month end actual holdings to Investment Policy limitations; • A two-year list of historical interest rates. XVI. REVIEW OF INVESTMENT PORTFOLIO The securities held by the City must be in compliance with this Policy at the time of purchase. Due to market conditions, some securities may no longer comply subsequent to the date of purchase, therefore air I —quarterly review of the portfolio will be conducted to identify any securities which may have fallen out of compliance. Any major incidences of noncompliance identified during such review Page 12 of 27 99 will be reported to the Financial Advisory Commission for confirmation of staff course of action. XVII. FINANCIAL ADVISORY COMMISSION - CITY OF LA OUINTA The Financial Advisory Commission (FAC) is composed of seven members from the public that are appointed by the City Council. The FAC's membership, qualifications, and powers and duties are prescribed in Chapter 2.70 of the La Quinta Municipal Code and included in this policy as Appendix A. On an annual basis, in conjunction with the Political Reform Act disclosure statutes, or at any time if a change in circumstances warrants, each commissioner will provide the City Council with a disclosure statement which identifies any matters that have a bearing on the appropriateness of that member's service on the FAC. All commissioners shall report annually to the City Clerk on Form 700, Statement of Economic Interests, any activities, interests, or relationships that may be, or have the appearance of, a conflict of interest. XVIII. INVESTMENT POLICY ADOPTION The City's Investment Policy will be reviewed annually by the City's Financial Advisory Commission and the City Treasurer. The Financial Advisory Commission will forward the Investment Policy with any revisions to the City Manager and City Attorney for their review and comment. A joint meeting will be held with the Financial Advisory Commission, City Manager, City Attorney, and City Treasurer to review the Investment Policy and any comments prior to submission to the City Council for their consideration. The Investment Policy shall be adopted by resolution of the City Council annually before the end of June of each year. Page 13 of 27 100 APPENDIX A City of La Quinta Municipal Code Chapter 2.70 FINANCIAL ADVISORY COMMISSION 2.70.010 General rules regarding the financial advisory commission. Except as set out below, see Chapter 2.06 for general provisions. 2.70.020 Number of members. The financial advisory commission ("FAC") shall initially consist of seven members appointed by, and serving at the will of, the city council. The city council may increase or decrease the number of members from time to time but in no event shall the membership exceed nine members or be less than five members. 2.70.030 Qualifications of members. A. In addition to the qualification requirements set forth in Section 2.06.040 of this code, a minimum of three of the members shall be finance professionals and shall have a verifiable background in finance and/or securities, preferably with knowledge and/or experience in markets, financial controls and accounting for securities. B. For those applying for the professional position, background information will be requested, and potential candidates must agree to a background check and verification by the city manager or designee. 2.70.040 Powers and duties. A. The principal functions of the FAC are: 1. Review at least annually the city's investment policy and recommend appropriate changes; 2. Review at least quarterly the treasury report and note compliance with the investment policy and adequacy of cash and investments for anticipated obligations; 3. Receive and consider other reports provided by the city treasurer; 4. Meet with the independent auditor after completion of the annual audit of the city's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls, and findings for cash and investment activities; 5. Review at least annually the revenue derived from the one percent (1%) transactions and use tax instituted by voters in November 2016 to ensure these funds are used to provide services, programs and capital projects in the city of La Quinta. Page 14 of 27 101 6. Serve as a resource for the city treasurer on matters such as proposed investments, internal controls, use of or change of financial institutions, custodians, brokers and dealers. B. The FAC will report to the city council after each meeting either in person or through correspondence at a regular city council meeting. (Ord. 556 § 1, 2017) 2.70.050 References to the Investment Advisory Board. If any other chapter(s) or section(s) in this code refers to the Investment Advisory Board, that chapter(s) or section(s) shall be deemed to refer to the Financial Advisory Commission established by the ordinance amending chapter 2.70 of this code. Page 15 of 27 102 APPENDIX B City of La Quinta Municipal Code Chapter 3.08 INVESTMENT OF MONEYS AND FUNDS 3.08.010 Investment of city moneys and deposit of securities. Pursuant to, and in accordance with, and to the extent allowed by Sections 53607 and 53608 of the California Government Code, the authority to invest and reinvest moneys of the city, to sell or exchange securities, and to deposit them and provide for their safekeeping, is delegated to the city treasurer, which, for purposes of this chapter, is defined in Section 2.12.010 of this code. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982) 3.08.020 Authorized investments. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to purchase, at their original sale or after they have been issued, securities which are permissible investments under the city council adopted city investment policy and any provision of state law relating to the investing of general city funds, including, but not limited to, Sections 53601 and 53635 of the California Government Code, as said sections now read or may hereafter be amended, from moneys in the city treasurer's custody which are not required for the immediate necessities of the city and as he or she may deem wise and expedient, and to sell or exchange for other eligible securities and reinvest the proceeds of the securities so purchased. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982) 3.08.030 Sales of Securities. From time to time the city treasurer shall sell the securities in which city moneys have been invested pursuant to this chapter, so that the proceeds may, as appropriate, be applied to the purchase for which the original purchase money may have been designated or placed in the city treasury. (Ord.2 § 1 1982) 3.08.040 City bonds. Bonds issued by the city and purchased pursuant to this chapter may be cancelled either in satisfaction of sinking fund obligations or otherwise if proper and appropriate; provided, however, that the bonds may be held uncancelled and while so held may be resold. (Ord. 2 § 1 (part), 1982) 3.08.050 Reports. The city treasurer shall make a quarterly report to the city council of all investments made pursuant to the authority delegated in this chapter and as permitted by Section 53646(b)(1) of the Government Code. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982) Page 16 of 27 103 3.08.060 Deposits of securities. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to deposit for safekeeping, the securities in which city moneys have been invested pursuant to this chapter, in any institution or depository authorized by the city council adopted investment policy and terms of any state law, including, but not limited to, Section 53608 of the Government Code, as it now reads or may hereafter be amended. In accordance with said section, the city treasurer shall take from the institution or depository a receipt for the securities so deposited and shall not be responsible for the securities delivered to and receipted for by the institution or depository until they are withdrawn therefrom by the city treasurer. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982) 3.08.070 Trust fund administration. Any departmental trust fund established by the city council pursuant to Section 36523 of the Government Code shall be administered by the city treasurer in accordance with Section 36523 and 36524 of the Government Code and any other applicable provisions of law. (Ord. 2 § 1, 1982) Page 17 of 27 104 SEGREGATION OF MAJOR INVESTMENT RESPONSIBILITIES Function APPENDIX C Responsible Parties Develop and recommend modifications to the City's City Treasurer, Financial Services Analyst, and formal Investment Policy Financial Advisory Commission Review City's Investment Policy and recommend City Council action City Manager and City Attorney Adopt formal Investment Policy City Council Implement formal Investment Policy City Treasurer Review financial institutions and select investments City Treasurer or Financial Services Analyst Acknowledge investment selections Execute investment transactions Confirm wires City Manager or his/her designee City Manager, City Treasurer, or Financial Services Analyst SeRi F ^,.eebi..taRt, Accounting Manager, Accountant, or Management Assistant Record investment transactions in City's accounting -Senie_ ^,.,.eaRtaRt Accounting Manager or reco rds Accountant Investment cerification- match broker confirmation to City's investment records City Treasurer or Financial Services Analyst Reconcile investment records to accounting records and bank statements Financial Services Analyst Reconcile investment records to treasurer's report SenieF ^,.,.eantant City Treasurer, Accounting of investments Manager or Financial Services Analyst Security of investments at City Security of investments outside of City Review internal control procedures S^~'^- eceuntant Accounting Manager or Management Assistant Third Party Custodian External Auditor Page 18 of 27 105 Listing of Approved Financial Institutions Banking Services Custodian Services Deferred Compensation Broker/Dealer Services Government/Joint Powers Authority Pools Trustee Services Other Post Employment Benefits (OPEB) Trust Pension Trust - Administration APPENDIX D -Wells Fargo Bank, Government Services, Los Angeles, CA (Banking Services) -Bank of the West, San Francisco, CA (Banking Services) -The Bank of New York Mellon/Pershing LLC -Stifel -International City/County Management Association (ICCMA) Retirement Corporation -Stifel, Nicholaus, & Company, Inc. -Higgins Capital Management, Inc. -Great Pacific Securities -State of California Local Agency Investment Fund (LAIF) -California Asset Management Program (CAMP) -US Bank (1) -California Employers' Retirement Benefits Trust (CERBT)/CalPERS -Public Agency Retirement Services (PARS) (1) US Bank is the fiscal agent for all of the following bonds: 2013, 2014, and 2016 Successor Agency to the La Quinta Redevelopment Agency (RDA) Bonds. US Bank is also the trustee and asset custodian for the PARS pension trust. Page 19 of 27 106 APPENDIX E INVESTMENT MANAGEMENT PROCESS AND RISK Except as provided for in Section 27000.3, Government Code Section 53600.3 declares as a trustee each person, treasurer, or governing body authorized to make investment decisions on behalf of local agencies. Trustees are subject to the prudent investor standard. These persons shall act with care, skill, prudence, and diligence under the circumstances then prevailing when investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing funds. Section 53600.5 further stipulates that the primary objective of any person investing public funds is to safeguard principal; secondly, to meet liquidity needs of the depositor; and lastly, to achieve a return or yield on invested funds (Government Code Section 27000.5 specifies the same objectives for county treasurers and board of supervisors). Risk is inherent throughout the investment process. There is investment risk associated with any investment activity and opportunity risk related to inactivity. Market risk is derived from exposure to overall changes in the general level of interest rates while credit risk is the risk of loss due to the failure of the insurer of a security. The market value of a security varies inversely with the level of interest rates. If an investor is required to sell an investment with a five percent yield in a comparable seven percent rate environment, that security will be sold at a loss. The magnitude of that loss will depend on the amount of time until maturity. Purchasing certain allowable securities with a maturity of greater than five years requires approval of the governing board (see Government Code Section 53601). Part of that approval process involves assessing and disclosing the risk and possible volatility of longer -term investments Another element of risk is liquidity risk. Instruments with call features or special structures, or those issued by little known companies, are examples of "story bonds" and are often thinly traded. Their uniqueness often makes finding prospective buyers in a secondary market more difficult and, consequently, the securities' marketability and price are discounted. However, under certain market conditions, gains are also possible with these types of securities. Default risk represents the possibility that the borrower may be unable to repay the obligation as scheduled. Generally, securities issued by the federal government and its agencies are considered the most secure, while securities issued by private corporations or negotiable certificates of deposit issued by commercial banks have a greater degree of risk. Securities with additional credit enhancements, such as bankers acceptances, collateralized repurchase agreements and collateralized bank deposits are somewhere between the two on the risk spectrum. The vast majority of portfolios are managed within a buy and hold policy. Investments are purchased with the intent and capacity to hold that security until maturity. At Page 20 of 27 107 times, market forces or operations may dictate swapping one security for another or selling a security before maturity. Continuous analysis and fine tuning of the investment portfolio are considered prudent investment management. The Government Code contains specific provisions regarding the types of investments and practices permitted after considering the broad requirement of preserving principal and maintaining liquidity before seeking yield. These provisions are intended to promote the use of reliable, diverse, and safe investment instruments to better ensure a prudently managed portfolio worthy of public trust. Source: Chapter II. Fund Management from the Local Agency Investment Guidelines Issued by California Debt and Investment Advisory Commission Page 21 of 27 108 APPENDIX F GLOSSARY (Adopted from the Municipal Treasurers Association) The purpose of this glossary is to provide the reader of the City of La Quinta investment policies with a better understanding of financial terms used in municipal investing. AGENCIES: Federal agency securities and/or Government -sponsored enterprises. ASKED: The price at which securities are offered. BANKERS' ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for a commission. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large- denomination CD's are typically negotiable. COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMMERCIAL PAPER: Short-term unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, Bank America, etc. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the City of La Quinta. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance -related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. CONDUIT FINANCING: A form of Financing in which a government or a government agency lends its name to a bond issue, although it is acting only as a conduit between a specific project and bond holders. The bond holders can look only to the revenues from the project being financed for repayment and not to the government or agency whose name appears on the bond. COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. Page 22 of 27 109 DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non -interest -bearing money market instruments that are issued at discount and redeemed at maturity for full face value DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L's, small business firms, students, farmers, farm cooperatives, and exporters. FNMAs (Federal National Mortgage Association) - Like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage -lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. FLBs (Federal Land Bank Bonds) - Long-term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi- annual coupons. Interest is calculated on a 360-day, 30-day month basis. FFCBs (Federal Farm Credit Bank) - Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are Page 23 of 27 110 issued monthly with three- and six-month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis. These issues are highly liquid. FICBs (Federal Intermediate Credit Bank Debentures) - Loans to lending institutions used to finance the short-term and intermediate needs of farmers, such as seasonal production. They are usually issued monthly in minimum denominations of $3,000 with a nine -month maturity. Interest is payable at maturity and is calculated on a 360-day, 30-day month basis. FHLMCs (Federal Home Loan Mortgage Corporation) - a government sponsored entity established in 1970 to provide a secondary market for conventional home mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Principal and interest is paid monthly. Other federal agency issues are Small Business Administration notes (SBA's), Government National Mortgage Association notes (GNMA's), and Tennessee Valley Authority notes (TVA's). FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit per entity. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open- market operations. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank. FEDERAL OPEN MARKET COMMITTEE (FOMQ: Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven -member Board of Governors in Washington, D.C., 12 regional banks and about 3,000 commercial banks that are members of the system. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FMHM mortgages. The term "pass- throughs" is often used to describe Ginnie Maes. Page 24 of 27 111 LAIF (Local Agency Investment Fund): - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period, the minimum transaction is $5,000 and the City follows the state guidance for maximum total balance. The City is restricted to a maximum of ten transactions per month. It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one-half of one percent of the earnings. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold. MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase --reverse repurchase agreements that establish each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer- lender to liquidate the underlying securities in the event of default by the seller -borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable. MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. NRSRO (NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION): A credit rating agency recognized by the Securities and Exchange Commission (SEC). Examples include Fitch Ratings, Inc., Moody's Investor's Services, Inc., and S&P Global Ratings, among others. OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. PORTFOLIO: Collection of all cash and securities under the direction of the City Treasurer, including Bond Proceeds. Page 25 of 27 112 PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker- dealers, banks and a few unregulated firms. QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. REPURCHASE AGREEMENT (RP OR REPO) and REVERSE REPURCHASE AGREEMENTS (RRP or RevRepo): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money that is increasing bank reserves. SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 1SC3-1: See Uniform Net Capital Rule. SSAE 16: The Statement on Standards for Attestation Engagements No. 16 (SSAE 16) is a set of auditing standards and guidance on using the standards, published by the Auditing Standards Board (ASB) of the American Institute of Certified Public Accountants (AICPA) for redefining and updating how service companies report on compliance controls. The Service Organizational Control report (SOC-1) contains internal controls over financial reporting and is used by auditors and office controllers. STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, and derivative -based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve. SURPLUS FUNDS: Section 53601 of the California Government Code defines surplus funds as any money not required for immediate necessities of the local agency. The City has defined immediate necessities to be payment due within one week. Page 26 of 27 113 TREASURY BILLS: A non -interest- bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months or one year. TREASURY BONDS: Long-term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years. TREASURY NOTES: Medium -term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker -dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. UNIFORM PRUDENT INVESTOR ACT: The State of California has adopted this Act. The Act contains the following sections: duty of care, diversification, review of assets, costs, compliance determinations, delegation of investments, terms of prudent investor rule, and application. YIELD: The rate of annual return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. Page 27 of 27 114 City of La Quinta CONSENT CALENDAR ITEM NO.8 CITY COUNCIL MEETING: June 16, 2020 STAFF REPORT AGENDA TITLE: APPROVE DOMESTIC WATER AND SEWER UTILITY AGREEMENTS AND BILL OF SALE WITH THE COACHELLA VALLEY WATER DISTRICT FOR THE DUNE PALMS ROAD BRIDGE (PROJECT NO. 2011-05/111205) RECOMMENDATION Approve Domestic Water and Sewer Agreements, and Bill of Sale with the Coachella Valley Water District for the Dune Palms Road Bridge Project; and authorize the City Manager to execute the Agreements. EXECUTIVE SUMMARY • The Dune Palms Road Bridge Project (Project) (Attachment 1) will replace the existing low water crossing with an all-weather access bridge on Dune Palms Road at the Coachella Valley Storm Water Channel (CVSWC). • Utility Agreements (Agreement) (Attachment 2) are proposed between the City of La Quinta (City) and the Coachella Valley Water District (CVWD) to address the relocation of existing sewer and domestic water lines that are in conflict with the Project. • The Bill of Sale (Attachment 3) conveys the domestic water and sewer relocations to CVWD. • The Agreement outlines the City's and CVWD's facility relocation responsibilities for the Project based upon prior rights determinations. FISCAL IMPACT The Project has an approved budget of $17,558,565. This project is funded through a combination of Federal Surface Transportation Funds through the state's Highway Bridge Program. Federal funds will provide up to $15,501,603 of the total project cost. The Coachella Valley Association of Governments (CVAG) will fund up to $1,506,750, and the City will fund the remaining $550,212. The City is responsible for the Domestic Water relocation costs estimated to be $855,650, and sewer relocation costs estimated to be $198,435. These costs are included in the project budget and funding is available in the project construction budget for the relocation costs (401-0000-60188 101105CT). 115 BACKGROUND/ANALYSIS The Project will construct an all-weather access bridge on Dune Palms Road at the CVSWC that requires relocations of domestic water and sewer facilities. The Bill of Sale provides conveyance of the relocations. The City is responsible for the relocation of approximately 50 linear feet of existing 12-inch diameter vitrified clay pipe (VCP), 130 linear feet of existing 18-inch diameter VCP along the north bank of CVSWC at Dune Palms Road, and relocation of approximately 670 linear feet of existing 18-inch diameter ductile iron water line within the CVSWC. The City is responsible for these costs because CVWD has prior rights with respect to these facilities. CVWD is responsible for costs associated with adjusting 4 existing water valves to final grade and the relocation of 2 existing air vacuum assemblies located north and south of the CVSWC on Dune Palms Road, due to the City having prior rights with respect to these facilities. The costs are estimated to be $26,500 for the water relocations and $37,500 for the sewer relocations. CVWD has approved the Agreements. The project development process is underway. The environmental document is complete, the plans, specifications and estimates are approximately 98% complete. The right of way acquisition and utility clearance phase is approximately 80% complete. ALTERNATIVES No alternative is recommended. The Utility Agreements and Bill of Sale are required to certify right-of-way. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. CVWD Utility Agreements 3. Bill of Sale 116 Dune Palms Bridge X1: ,,.: 4.. , n n .. ,., ATTACHMENT 1 117 118 UTILITY AGREEMENT ATTACHMENT 2 CITY OF LA QUINTA DISTRICT I COUNTY I ROUTE I POST MILE I EA I PROJECT # 08 1 Riverside I I 1 12011-05 FEDERAL AID NUMBER OWNER'S PLAN NUMBER BR-NBIL 537 FEDERAL PARTICIPATION On the project M YES ❑ NO On the Utilities ® YES ❑ NO UTILITY AGREEMENT NO. CVWD 1901 DATE The City of La Quinta, hereinafter referred to as "CITY", intends to construct a new bridge on Dune Palms Road spanning the Coachella Valley Stormwater Channel (CVSC). In addition to the bridge, street improvements and other ancillary improvements will be part of the construction work (the "Project"). The City of La Quinta intends to replace the existing low water crossing with a 480-foot-long and 86-foot- wide four span bridge. The Project includes reconstruction of the north and south bridge approaches to accommodate the new roadway profile, slope protection at the northeast and southeast corners of the bridge, bridge railing, utility relocation, and existing roadway modifications on the north and south sides of the channel. Coachella Valley Water District hereinafter referred to as "OWNER", owns and maintains an 18-inch diameter water line and appurtenant facilities, located within the Dune Palms Road project corridor which conflict with the Project (CONFLICTING FACILITIES), and are located within the Project limits. The CONFLICTING FACILITIES include Domestic Water faccilities along Dune Palms Road. The Project will require relocation of the CONFLICTING FACILITIES (the "Work"). The Work is further described as follows: Domestic Water: In general, the Work that is related to domestic water includes the relocation of approximately 670 lineal feet of 18—inch diameter ductile iron pipe (DIP) water main, air vacuum assemblies, adjusting valves, frames and covers, removing portions of the existing 18-inch diameter waterline, including abandoning, relocating, and adjusting all other items as shown on the OWNER's approved plans attached hereto as Exhibit "A" and incorporated herein by reference. It is hereby mutually agreed between CITY and OWNER as follows: I. WORK TO BE PERFORMED In accordance with Notice to Owner No. _ dated , CITY shall relocate OWNER's CONFLICTING FACILITIES, as shown on CITY'S contract plans for the Dune Palms Road Bridge Improvements, Project 2011-05, which are attached hereto as Exhibit "A" and by this reference are made a part hereof. OWNER hereby acknowledges review and approval of CITY'S plans for work and agrees to the construction in the manner proposed. 119 UTILITY AGREEMENT (Cont.) UTILITY AGREEMENT NO. CVWD 1901 Deviations from the Plans described above initiated by either CITY or OWNER, shall be agreed upon by both parties hereto in writing under a Revised Notice to Owner. Such Revised Notices to Owner, approved by CITY and agreed to/acknowledged by OWNER, will constitute an approved revision of the Plans described above and attached hereto as Exhibit "A", and are hereby made a part hereof. No Work under said deviation shall commence prior to written execution by OWNER of the Revised Notice to Owner. Changes in the scope of the Work will require an amendment to this Agreement in addition to the Revised Notice to Owner. Owner shall have the right to inspect the work during construction at CITY's expense. Upon completion of the work by CITY, OWNER agrees to accept ownership and maintenance of constructed facilities and relinquishes to CITY ownership of the replaced facilitates except in the case of liability determined pursuant to Water Code 7034 or 7035. II. LIABILITY FOR WORK 1. CITY's Expense — Superior Rights The following identified existing facilities are located in their present position pursuant to rights superior to those of the CITY and will be relocated at CITY'S expense. Domestic Water — Relocate approximately 670 linear feet of 18" diameter DIP waterline at an estimated cost of $855,650. 2. OWNERS's Expense — Encroachment Permit The following identified existing facilities are located within the CITY's right of way under permit and will be relocated at OWNER'S expense under the provisions of Sections (673) and (680) of the Streets and Highways Code. Domestic Water - Estimated Cost of $26,500: South of the Stormwater Channel - Adjust three (3) water valve frame and cover to grade, street station 16+23; and relocate air vacuum assembly, street station 16+14; and North of the Stormwater Channel - Adjust one (1) water valve frame and cover to grade, street station 24+65; and relocate air vacuum assembly, street station 24+75. III. PERFORMANCE OF WORK CITY shall prepare the Plans, Specifications and Estimates (PS&E) for the relocation of the CONFLICTING FACILITIES. PS&E shall be prepared in accordance with the Standard Plans and Specifications for Public Works Construction, the standards, design criteria and practices of the OWNER, and all applicable laws and regulations. The PS&E shall include relocation of the CONFLICTING FACILITIES to such location as shall be agreed to by the PARTIES. 120 UTILITY AGREEMENT (Cont.) UTILITY AGREEMENT NO. CVWD 1901 To the extent not already covered in the environmental processing for the Project, CITY shall satisfy the requirements of the California Environmental Quality Act (CEQA) and satisfy the requirements of the National Environmental Protection Act (NEPA) arising out of or in connection with the relocation of the CONFLICTING FACILITIES. CITY shall prepare the bid documents for the improvements to be constructed as part of the Project, and for the Work. CITY shall keep OWNER apprised of the procurement schedule. CITY shall include the following in the bid documents, and in the resulting Construction Contract entered into by the CITY: (a) OWNER shall be named as an obligee under any labor and materials payment bonds and contract performance bonds for the relocation of the CONFLICTING FACILITIES. (b) OWNER, its officers, directors, administrators, representatives, consultants, agents and employees (OWNER Indemnitees) shall be named as additional insureds on any general insurance policy required by CITY. (c) OWNER Indemnitees shall be named indemnified parties under all indemnifications, hold harmless provisions, waivers and releases in favor of CITY. (d) OWNER shall be entitled to all warranties, guarantees, and post completion bonds with respect to the relocated CONFLICTING FACILITIES as CITY is entitled to for the remaining portion of the Project. The Work shall be transferred to OWNER free of all liens and encumbrances. (e) CITY shall include the relocation of the CONFLICTING FACILITIES as an additive alternate within the Project bid documents. The bid documents will require all contractors to bid the construction of the Project with and without the relocation of the CONFLICTING FACILITIES. (f) To the extent required, CITY shall obtain or cause its contractor, at such contractor's expense, to obtain a construction encroachment permit from the OWNER for the relocation of the CONFLICTING FACILITIES, which OWNER shall not unreasonably withhold or delay. OWNER shall use its standard form encroachment permit with such changes as OWNER considers necessary for the issuance thereof (g) CITY shall issue OWNER an encroachment permit for the applicable relocated CONFLICTING FACILITIES which shall be within CITY's right of way. CITY shall use its standard form encroachment permit with such changes as CITY reasonably considers necessary for the issuance thereof. 121 UTILITY AGREEMENT (Cont.) UTILITY AGREEMENT NO. CVWD 1901 OWNER shall review the CITY provided PS&E for the relocation of the CONFLICTING FACILITIES and provide CITY with written approval or disapproval thereof within twenty (20) business days from the date the PS&E are submitted for review/approval by OWNER. OWNER shall cooperate with CITY in any CEQA and NEPA environmental approval process and resultant environmental conditions of approval. OWNER may choose within 7 business days from the opening of the bids for construction, in its sole discretion, to cause CITY to award the relocation of the CONFLICTING FACILITIES as part of the Project. OWNER may choose within 7 business days from the opening of the bids for construction, in its sole discretion, to relocate CONFLICTING FACILITES with its own forces or cause the relocation of the CONFLICTING FACILITIES with its contractor of choice. CITY and OWNER shall each ensure that the Work each performs hereunder is completed in strict accordance with the Plans and in accordance with the laws, rules and regulations of all governmental bodies and agencies having jurisdiction over the Work. OWNER shall have access to all phases of the Work to be performed by CITY, as described in Section 1 above, for the purpose of inspection to ensure that the Work is in accordance with the Plans, and with the specifications for the Work contained in the Construction Contract; however, all questions regarding the Work being performed will be directed to CITY's Resident Engineer for evaluation and final disposition. All connections of the relocated CONFLICTING FACILITIES to the OWNER's existing facilities shall be performed by OWNER's employees, contractors or agents, and CITY shall provide at least fifteen (15) business days written notice to schedule said connections. CITY shall provide OWNER with a weekly written progress report for the construction of the Work during the progress of construction of same. IV. PAYMENT FOR WORK The CITY shall perform the work under Section 1 above at no expense to OWNER except as hereinafter provided for in Section II.2. It is understood and agreed that the CITY will not pay for any betterment or increase in capacity of OWNER's facilities in the new location and that OWNER shall give credit to the CITY against the identified CITY's estimated cost for the salvage value of any material or parts salvaged and retained or sold by OWNER. In any event if the final bill exceeds 125% of the estimated cost of this Agreement, for either CITY or OWNER, an Amended Agreement shall be executed by the parties to this Agreement prior to the payment of the final bill. All increases in costs require the prior written approval of the OWNER. 122 UTILITY AGREEMENT (Cont.) UTILITY AGREEMENT NO. CVWD 1901 Detailed records from which the billing is compiled shall be retained by the CITY and OWNER for a period of three years from the date of final payment and will be available for audit by State and/or Federal auditors. CITY agrees to comply with Contract Cost Principles and Procedures as set forth in 48 CVR, Chapter 1, Part 31, et seq., 23 CFR, Chapter 1, Part 645. If a subsequent State and/or Federal audit determines payments to be unallowable, CITY agrees to reimburse OWNER upon receipt of CITY billing. The estimated cost to OWNER for CONFLICTING FACILITIES under permit is $26,500. V. GENERAL CONDITIONS It is understood that said highway is a federal aid highway and accordingly, 23 CFR, Chapter 1; Part 645 is hereby incorporated into this Agreement. In addition, the provisions of 23 CFR 635.410, Buy America, are also incorporated into this agreement. The Buy America requirements are further specified in Moving Ahead for Progress in the 21st Century (MAP-21), section 1518; 23 CFR 635.410 requires that all manufacturing processes have occurred in the United States for steel and iron products (including the application of coatings) installed on a project receiving funding from the FHWA. CITY and OWNER understand and acknowledge that the Project is subject to the requirements of the BA law (23 U.S.C., Section 313) and applicable regulations, including 23 CFR 635.410 and FHWA guidance. CITY hereby certifies that in the performance of the work associated with this Agreement, for products where BA requirements apply, CITY shall use only such products for which it has received a certification from its supplier or provider of construction services that procures the product certifying BA compliance. If, in connection with CITY's performance of the Work, OWNER provides to CITY any materials, OWNER understands and acknowledges that this Project is subject to the requirements of the BA law (23 U.S.C., Section 313) and applicable regulations, including 23 CFR 635.410, 23 CFR 645, and FHWA guidance. CITY hereby certifies that in the performance of this Agreement, for products where BA requirements apply, it shall provide only such products for which it has received a certification from its supplier, or provider of construction services that procures the product certifying BA compliance. This does not include products for which waivers have been granted under 23 CFR 635.410 or other applicable provisions or excluded material cited in the Department's guidelines for the implementation of Buy America requirements for utility relocations issued on December 3, 2013. Neither OWNER nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by CITY, its consultants and/or its agents under or in connection with any work, authority or jurisdiction conferred upon CITY under this Agreement. It is understood and agreed that CITY will fully defend, indemnify and save harmless OWNER Indemnitees from all claims, suits or actions of every name, kind and description including but not limited to, tortious, contractual, or 123 UTILITY AGREEMENT (Cont.) UTILITY AGREEMENT NO. CVWD 1901 other theories or assertions of liability occurring by reason of anything done or omitted to be done by CITY, its consultants and/or its agents under this Agreement. Neither CITY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by OWNER and/or its agents under or in connection with any work, authority or jurisdiction conferred upon OWNER under this Agreement. It is understood and agreed that OWNER will fully defend, indemnify and save harmless CITY and all its officers and employees from all claims, suits or actions of every name, kind and description including but not limited to, tortious, contractual or other theories or assertions of liability occurring by reason of anything done or omitted to be done by OWNER and/or its agents under this Agreement. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by both OWNER and CITY, and no oral understanding or agreement not incorporated herein shall be binding on either PARTY hereto. THE ESTIMATED COST TO THE OWNER FOR THE ABOVE DESCRIBED WORK IS $26,500; AND THE ESTIMATED COST TO THE CITY FOR THE ABOVE DESCRIBED WORK IS $855,650. Signatures on Following Page 124 UTILITY AGREEMENT (Cont.) UTILITY AGREEMENT NO. CVWD 1901 SIGNATURE PAGE TO UTILITY AGREEMENT NO. CVWD 1901 IN WITNESS WHEREOF, the above parties have executed this Agreement on the dates below. CITY OF LA QUINTA APPROVED Date APPROVED AS TO FORM: ATTEST: :A Owner: COACHELLA VALLEY WATER DISTRCT APPROVED M. General Manager Date: Date: 125 UTILITY AGREEMENT (Cont.) EXHIBIT "A" UTILITY AGREEMENT NO. CVWD 1901 126 UTILITY AGREEMENT CITY OF LA QUINTA DISTRICT I COUNTY I ROUTE I POST MILE I EA I PROJECT # 08 1 Riverside I I 1 12011-05 FEDERAL AID NUMBER OWNER'S PLAN NUMBER BR-NBIL 537 FEDERAL PARTICIPATION On the project ® YES ❑ NO On the Utilities ® YES ❑ NO UTILITY AGREEMENT NO. CVWD 1902 DATE The City of La Quinta, hereinafter referred to as "CITY", intends to construct a new bridge on Dune Palms Road spanning the Coachella Valley Stormwater Channel (CVSC). In addition to the bridge, street improvements and other ancillary improvements will be part of the construction work (the "Project"). The City of La Quinta intends to replace the existing low water crossing with a 480-foot-long and 86-foot- wide four span bridge. The Project includes reconstruction of the north and south bridge approaches to accommodate the new roadway profile, slope protection at the northeast and southeast corners of the bridge, bridge railing, utility relocation, and existing roadway modifications on the north and south sides of the channel. Coachella Valley Water District hereinafter referred to as "OWNER", owns and maintains three sanitary sewer lines (8-inch, 12-inch and 18-inch diameter), and appurtenant facilities, located within the Dune Palms Road project corridor which conflict with the Project (CONFLICTING FACILITIES), and are located within the Project limits. The CONFLICTING FACILITIES include Sanitary Sewer facilities along Dune Palms Road. The Project will require relocation of the CONFLICTING FACILITIES (the "Work"), The Work is further described as follows: Sanitary Sewer: In general, the Work that is related to the sanitary sewer includes the relocation of two sanitary sewer lines (12-inch and 18-inch diameter) vitrified clay pipe (VCP) sanitary sewer pipelines, adjusting manholes, removing manholes, adjusting manhole frame and covers to final grade and all other items as shown on the OWNER's approved plans attached hereto as Exhibit "A" and incorporated herein by reference. It is hereby mutually agreed between CITY and OWNER as follows: I. WORK TO BE PERFORMED In accordance with Notice to Owner No. _ dated , CITY shall relocate OWNER's CONFLICTING FACILITIES, as shown on CITY'S contract plans for the Dune Palms Road Bridge Improvements, Project 2011-05, which are attached hereto as Exhibit "A" and by this reference are made a part hereof OWNER hereby acknowledges review and approval of CITY'S plans for work and agrees to the construction in the manner proposed. Deviations from the Plans described above initiated by either CITY or OWNER, shall be agreed upon by both parties hereto in writing under a Revised Notice to Owner. Such 127 UTILITY AGREEMENT (Cont.) UTILITY AGREEMENT NO. CVWD 1902 Revised Notices to Owner, approved by CITY and agreed to/acknowledged by OWNER, will constitute an approved revision of the Plans described above and attached hereto as Exhibit "A", and are hereby made a part hereof. No Work under said deviation shall commence prior to written execution by OWNER of the Revised Notice to Owner. Changes in the scope of the Work will require an amendment to this Agreement in addition to the Revised Notice to Owner. Owner shall have the right to inspect the work during construction at CITY's expense. Upon completion of the work by CITY, OWNER agrees to accept ownership and maintenance of constructed facilities and relinquishes to CITY ownership of the replaced facilitates except in the case of liability determined pursuant to Water Code 7034 or 7035. II. LIABILITY FOR WORK 1. CITY's Expense — Superior Rights The following identified existing facilities are located in their present position pursuant to rights superior to those of the CITY and will be relocated at CITY'S expense. Sanitary Sewer — Relocate approximately 50 linear feet of 12-inch diameter and approximately 130 linear feet of 18-inch diameter VCP sanitary sewer lines at an estimated cost of $198,435. 2. OWNERS's Expense — Encroachment Permit The following identified existing facilities are located within the CITY's right of way under permit and will be relocated at OWNER's expense under the provisions of Sections (673) and (680) of the Streets and Highways Code. Sanitary Sewer — Estimated Cost of $37,500: South of the Stormwater Channel - Adjust manhole frame and cover to grade, street station 16+33; and raise manhole cone, frame and cover to grade, street station 18+11; and North of the Stormwater Channel - Raise manhole cone, frame and cover to grade, street station 23+86; adjust to grade/relocate sewer cleanout, street station 24+53; raise manhole cone, frame and cover to grade, street station 24+53; and adjust manhole frame and cover to grade, street station 26+96. III. PERFORMANCE OF WORK CITY shall prepare the Plans, Specifications and Estimates (PS&E) for the relocation of the CONFLICTING FACILITIES. PS&E shall be prepared in accordance with the Standard Plans and Specifications for Public Works Construction, the standards, design criteria and practices of the OWNER, and all applicable laws and regulations. The PS&E shall include 128 UTILITY AGREEMENT (Cont.) UTILITY AGREEMENT NO. CVWD 1902 relocation of the CONFLICTING FACILITIES to such location as shall be agreed to by the PARTIES. To the extent not already covered in the environmental processing for the Project, CITY shall satisfy the requirements of the California Environmental Quality Act (CEQA) and satisfy the requirements of the National Environmental Protection Act (NEPA) arising out of or in connection with the relocation of the CONFLICTING FACILITIES. CITY shall prepare the bid documents for the improvements to be constructed as part of the Project, and for the Work. CITY shall keep OWNER apprised of the procurement schedule. CITY shall include the following in the bid documents, and in the resulting Construction Contract entered into by the CITY: (a) OWNER shall be named as an obligee under any labor and materials payment bonds and contract performance bonds for the relocation of the CONFLICTING FACILITIES. (b) OWNER, its officers, directors, administrators, representatives, consultants, agents and employees (OWNER Indemnitees) shall be named as additional insureds on any general insurance policy required by CITY. (c) OWNER Indemnitees shall be named indemnified parties under all indemnifications, hold harmless provisions, waivers and releases in favor of CITY. (d) OWNER shall be entitled to all warranties, guarantees, and post completion bonds with respect to the relocated CONFLICTING FACILITIES as CITY is entitled to for the remaining portion of the Project. The Work shall be transferred to OWNER free of all liens and encumbrances. (e) CITY shall include the relocation of the CONFLICTING FACILITIES as an additive alternate within the Project bid documents. The bid documents will require all contractors to bid the construction of the Project with and without the relocation of the CONFLICTING FACILITIES. (f) To the extent required, CITY shall obtain or cause its contractor, at such contractor's expense, to obtain a construction encroachment permit from the OWNER for the relocation of the CONFLICTING FACILITIES, which OWNER shall not unreasonably withhold or delay. OWNER shall use its standard form encroachment permit with such changes as OWNER considers necessary for the issuance thereof (g) CITY shall issue OWNER an encroachment permit for the applicable relocated CONFLICTING FACILITIES which shall be within CITY's right of way. CITY shall use its standard form encroachment permit with such changes as CITY reasonably considers necessary for the issuance thereof. 129 UTILITY AGREEMENT (Cont.) UTILITY AGREEMENT NO. CVWD 1902 OWNER shall review the CITY provided PS&E for the relocation of the CONFLICTING FACILITIES and provide CITY with written approval or disapproval thereof within twenty (20) business days from the date the PS&E are submitted for review/approval by OWNER. OWNER shall cooperate with CITY in any CEQA and NEPA environmental approval process and resultant environmental conditions of approval. OWNER may choose within 7 business days from the opening of the bids for construction, in its sole discretion, to cause CITY to award the relocation of the CONFLICTING FACILITIES as part of the Project. OWNER may choose within 7 business days from the opening of the bids for construction, in its sole discretion, to relocate CONFLICTING FACILITES with its own forces or cause the relocation of the CONFLICTING FACILITIES with its contractor of choice. CITY and OWNER shall each ensure that the Work each performs hereunder is completed in strict accordance with the Plans and in accordance with the laws, rules and regulations of all governmental bodies and agencies having jurisdiction over the Work. OWNER shall have access to all phases of the Work to be performed by CITY, as described in Section 1 above, for the purpose of inspection to ensure that the Work is in accordance with the Plans, and with the specifications for the Work contained in the Construction Contract; however, all questions regarding the Work being performed will be directed to CITY's Resident Engineer for evaluation and final disposition. All connections of the relocated CONFLICTING FACILITIES to the OWNER's existing facilities shall be performed by OWNER's employees, contractors or agents, and CITY shall provide at least fifteen (15) business days written notice to schedule said connections. CITY shall provide OWNER with a weekly written progress report for the construction of the Work during the progress of construction of same. IV. PAYMENT FOR WORK The CITY shall perform the work under Section 1 above at no expense to OWNER except as hereinafter provided for in Section II.2. It is understood and agreed that the CITY will not pay for any betterment or increase in capacity of OWNER's facilities in the new location and that OWNER shall give credit to the CITY against the identified CITY's estimated cost for the salvage value of any material or parts salvaged and retained or sold by OWNER. In any event if the final bill exceeds 125% of the estimated cost of this Agreement, for either CITY or OWNER, an Amended Agreement shall be executed by the parties to this Agreement prior to the payment of the final bill. All increases in costs require the prior written approval of the OWNER. 130 UTILITY AGREEMENT (Cont.) UTILITY AGREEMENT NO. CVWD 1902 Detailed records from which the billing is compiled shall be retained by the CITY and OWNER for a period of three years from the date of final payment and will be available for audit by State and/or Federal auditors. CITY agrees to comply with Contract Cost Principles and Procedures as set forth in 48 CVR, Chapter 1, Part 31, et seq., 23 CFR, Chapter 1, Part 645. If a subsequent State and/or Federal audit determines payments to be unallowable, CITY agrees to reimburse OWNER upon receipt of CITY billing. The estimated cost to OWNER for CONFLICTING FACILITIES under permit is $37,500. V. GENERAL CONDITIONS It is understood that said highway is a federal aid highway and accordingly, 23 CFR, Chapter 1; Part 645 is hereby incorporated into this Agreement. In addition, the provisions of 23 CFR 635.410, Buy America, are also incorporated into this agreement. The Buy America requirements are further specified in Moving Ahead for Progress in the 21st Century (MAP-21), section 1518; 23 CFR 635.410 requires that all manufacturing processes have occurred in the United States for steel and iron products (including the application of coatings) installed on a project receiving funding from the FHWA. CITY and OWNER understand and acknowledge that the Project is subject to the requirements of the BA law (23 U.S.C., Section 313) and applicable regulations, including 23 CFR 635.410 and FHWA guidance. CITY hereby certifies that in the performance of the work associated with this Agreement, for products where BA requirements apply, CITY shall use only such products for which it has received a certification from its supplier or provider of construction services that procures the product certifying BA compliance. If, in connection with CITY's performance of the Work, OWNER provides to CITY any materials, OWNER understands and acknowledges that this Project is subject to the requirements of the BA law (23 U.S.C., Section 313) and applicable regulations, including 23 CFR 635.410, 23 CFR 645, and FHWA guidance. CITY hereby certifies that in the performance of this Agreement, for products where BA requirements apply, it shall provide only such products for which it has received a certification from its supplier, or provider of construction services that procures the product certifying BA compliance. This does not include products for which waivers have been granted under 23 CFR 635.410 or other applicable provisions or excluded material cited in the Department's guidelines for the implementation of Buy America requirements for utility relocations issued on December 3, 2013. Neither OWNER nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by CITY, its consultants and/or its agents under or in connection with any work, authority or jurisdiction conferred upon CITY under this Agreement. It is understood and agreed that CITY will fully defend, indemnify and save harmless OWNER Indemnitees from all claims, suits or actions of every name, kind and description including but not limited to, tortious, contractual, or 131 UTILITY AGREEMENT (Cont.) UTILITY AGREEMENT NO. CVWD 1902 other theories or assertions of liability occurring by reason of anything done or omitted to be done by CITY, its consultants and/or its agents under this Agreement. Neither CITY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by OWNER and/or its agents under or in connection with any work, authority or jurisdiction conferred upon OWNER under this Agreement. It is understood and agreed that OWNER will fully defend, indemnify and save harmless CITY and all its officers and employees from all claims, suits or actions of every name, kind and description including but not limited to, tortious, contractual or other theories or assertions of liability occurring by reason of anything done or omitted to be done by OWNER and/or its agents under this Agreement. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by both OWNER and CITY, and no oral understanding or agreement not incorporated herein shall be binding on either PARTY hereto. THE ESTIMATED COST TO THE OWNER FOR THE ABOVE DESCRIBED WORK IS $37,500; AND THE ESTIMATED COST TO THE CITY FOR THE ABOVE DESCRIBED WORK IS $198,435. Signatures on Following Page 132 UTILITY AGREEMENT (Cont.) UTILITY AGREEMENT NO. CVWD 1902 SIGNATURE PAGE TO UTILITY AGREEMENT NO. CVWD 1901 IN WITNESS WHEREOF, the above parties have executed this Agreement on the dates below. CITY OF LA QUINTA APPROVED Date APPROVED AS TO FORM: ATTEST: :A Owner: COACHELLA VALLEY WATER DISTRCT APPROVED M. General Manager Date: Date: 133 UTILITY AGREEMENT (Cont.) EXHIBIT "A" UTILITY AGREEMENT NO. CVWD 1902 134 ATTACHMENT 3 COACHELLA VALLEY WATER DISTRICT BILL OF SALE File: 0625.3 For a valuable consideration, receipt of which is hereby acknowledged the City of La Quinta, CA as SELLER, hereby bargains, conveys and sells unto the COACHELLA VALLEY WATER DISTRICT, a public agency of the State of California, the following described personal property, such conveyance to become effective upon receipt of the Certificate of Completion and Final Acceptance of such personal property as described below: All of the domestic water and sanitation collection facilities including, but not limited to fire hydrants, services, manholes and street sewer laterals for Dune Palms Road Bridge improvement project with domestic water and sanitary sewer relocations. CVWD Drawing No(s): Water: #46250 - 46251 Sewer: #46252 - 46255 Other: NA City of La Quinta Witnessed by: Date: ;NArER '0�srre�� Seller: Date: Page 1 of 1 ENG DS-004 (Rev 10/15/19) 135 136 CONSENT CALENDAR ITEM NO. 9 City of La Quints CITY COUNCIL MEETING: ]une 16, 2020 STAFF REPORT AGEND! APPROVE AGREEMENTS FOR CONTRACT SERVICES WITH HEGGE ELECTRICAL CONTRACTORS, INC AND VINTAGE ELECTRIC FOR ON -CALL ELECTRICAL SERVICES RECOMMENDATION Approve Agreements for Contract Services with Hegge Electrical Contractors, Inc. and Vintage Electric for on -call electrical services; and authorize the City Manager to execute the agreements. EXECUTIVE SUMMARY • Public Works projects, as well as Building, Landscape and Street Maintenance activities often require electrical services, which necessitate certified electricians. • Staff solicited proposals for these services from qualified contractors; Hegge Electrical Contractors Inc. (Hegge) and Vintage Electric (Vintage) were qualified contractors to provide these services. • Each agreement would be approved for an amount not to exceed $100,000 per year for a three-year term, which provides the flexibility to use one or both contractors depending on work demand. FISCAL IMPACT These combined contracts could cost up to $100,000 annually, or a total of $300,000 during the three-year terms. Funds are proposed in the 2020/21 Public Works Administration Consultants account (101-7001-60104) and in the Capital Improvement Project (CIP) technical account for these services (401- 0000-60108). The total amount budgeted for 2020/21 is $100,000 for these services; Staff cannot exceed the $100,000 budget without Council approval. BACKGROUND/ANALYSIS In April 2020, the City received two proposals in response to the on -call electrical services request for proposals. Staff reviewed the proposals and both Hegge (Attachment 1) and Vintage (Attachment 2) were selected as qualified contractors. 137 The contract authority would allow Staff to utilize either consultant for the full "not to exceed" budget of $100,000; all invoices would be tracked by Finance to ensure that the $100,000 annual budget for these services is not exceeded. Using the Tyler Financial software Finance will allocate the total budget of $100,000 between the two vendors, track expenses, and amend the distribution between vendors, if needed, based on demand. Staff requests this flexibility to maximize contractor availability and ensure rapid response. ALTERNATIVES Council could elect not to approve one or both agreements. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Agreement with Hegge Electrical Contractors Inc. 2. Agreement with Vintage Electric 138 ATTACHMENT 1 AGREEMENT FOR CONTRACT SERVICES THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Hegge Electrical Contractors, Inc. ("Contracting Party"). The parties hereto agree as follows: 1. SERVICES OF CONTRACTING PARTY. 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide On -Call Electrical Services, as specified in the "Scope of Services" attached hereto as "Exhibit A" and incorporated herein by this reference (the "Services"). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase "industry standards" shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances. 1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction. 1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws. 1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement. Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, 139 assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors' compliance with this Section. 1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party's risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof). 1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party's work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City's own negligence. The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party. 1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services ("Additional Services") only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from -2 140 the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer's, or assigned designee's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement. 1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in "Exhibit Y (the "Special Requirements"), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2. COMPENSATION. 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with "Exhibit B" (the "Schedule of Compensation") in a total amount not to exceed One Hundred Thousand Dollars ($100,000.00) ("Contract Sum") per year for the life of the agreement encompassing any initial and extended terms, except as provided in Section 1.7. Contractor expressly acknowledges and agrees that the Contract Sum in this Agreement is the annual aggregate total amount covering this Agreement, that certain Agreement for Contract Services by and between the City and Vintage Electric of or about even date as this Agreement, such that the Contract Sum as defined herein is the maximum amount available for services provided under both agreements. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party's rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement. 2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement. 3. PERFORMANCE SCHEDULE. 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the _4_ 142 Schedule of Performance, as set forth in Section 3.2 and "Exhibit C", it is understood that the City will suffer damage. 3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in "Exhibit C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer's judgment such delay is justified, and the Contract Officer's determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on July 1, 2020, and terminate on June 30, 2023 ("Initial Term"). This Agreement may be extended for two (2) additional year(s) upon mutual agreement by both parties ("Extended Term"). 4. COORDINATION OF WORK. 4.1 Representative of Contracting Party. The following principals of Contracting Party ("Principals") are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith: (a) Name: Sherryl Hegge Tel No: (760) 775-4855 E-mail: sherryl@)heg_geelectrical.com -5 143 It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City. 4.2 Contract Officer. The "Contract Officer", otherwise known as the Bryan McKinney, PE, Public Works Director/City Engineer, or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party's responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City's express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, _6 144 except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision, or control of Contracting Party's employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System ("PERS") as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers' compensation laws regarding Contracting Party and Contracting Party's employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party's failure to promptly pay to City any reimbursement or indemnification arising under this Section. 4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein -7- 145 will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City. 5. INSURANCE. 5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in "Exhibit E" (the "Insurance Requirements") which is incorporated herein by this reference and expressly made a part hereof. 5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency's Risk Manager prior to commencement of performance. 6. INDEMNIFICATION. 6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in "Exhibit F" ("Indemnification") which is incorporated herein by this reference and expressly made a part hereof. 7. RECORDS AND REPORTS. 7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party's performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned -$ 146 designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed. 7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the "Books and Records"), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party's business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party's successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement. 7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the "Documents and Materials") shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials _g 147 hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City's sole risk and without liability to Contracting Party, and Contracting Party's guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom. 7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change. The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect. 7.5 Licensing of Intellectual Property. This Agreement creates a non- exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement. Contracting Party's covenant under this section shall survive the termination or expiration of this Agreement. 8. ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default. 8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contracting Party requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement. 8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City -owned property which Contracting -12 150 Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City. 8.9 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys' fees; provided, however, that the attorneys' fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation. Attorneys' fees shall include attorneys' fees on any appeal, and in addition a party entitled to attorneys' fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose. 9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party's performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry. 10. MISCELLANEOUS PROVISIONS. 10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. To City: CITY OF LA QUINTA Attention: Bryan McKinney 78495 Calle Tampico La Quinta, California 92253 To Contracting Party: Hegge Electrical Contractors, Inc. Sherryl Hegge 83852 Ave 45 Indio, CA 92201 -14- 152 10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. 10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument 10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement. 10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties. -15- 153 10.9 No Third -Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third -party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. 10.10Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, CONTRACTING PARTY: a California Municipal Corporation JON MCMILLEN, City Manager City of La Quinta, California Dated: ATTEST: MONIKA RADEVA, City Clerk La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California By: Name: Title: -17- 155 Exhibit A Scope of Services 1. Services to be Provided by licensed C10 Electrical Contractor: Electrical services, including but not limited to electrical maintenance and repair services on an on -call, as -needed basis. The services and tasks to be performed include the furnishing of all labor, materials, tools, equipment, supplies, tasks and incidental and customary work necessary to competently perform electrical services and repair work at various City facilities, projects and locations. Electrical Engineering services for small design projects. Examples of electrical work include but are not limited to: • Landscape and general lighting repairs. • Removal and replacement of existing lighting, pull boxes, conduit & conductors, etc. • Removal, replacement, or installation of electrical meter pedestals, transformers & conduits, etc. • General residential/commercial electrical repairs & new installations of switches, receptacles, lighting, etc. • Repair and or replacement of park and parking lot lighting poles and fixtures • Repair of replacement of streetlight poles & bollards • Other typical and common miscellaneous electrical repairs and installations. • The work should include all trenching, backfill, and patching unless otherwise stated by the City. • All work shall be to applicable codes and to the satisfaction of the City. Please Note: Some services may require associated concrete and asphalt patching (through contractor's forces or use of subcontractors) Exhibit A Page 1 of 5 Last revised summer 210�Z ADDENDUM TO AGREEMENT Re: Scope of Services If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply: 1. Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the "Prevailing Wage Laws"), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on "Public works" and "Maintenance" projects. If the Services are being performed as part of an applicable "Public works" or "Maintenance" project, as defined by the Prevailing Wage Laws, and if construction work over twenty-five thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5. no contractor or subcontractor may be awarded a contract for public work on a "Public works" project unless registered with the California Department of Industrial Relations ("DIR") at the time the contract is awarded. If the Services are being performed as part of an applicable "Public works" or "Maintenance" project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party's or any of its subcontractor's DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party's principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY - Exhibit A Page 2 of 5 157 FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all "Public works" (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Contracting Party shall require the same of all subcontractors. 2. Retention. Payments shall be made in accordance with the provisions of Article 2.0 of the Agreement. In accordance with said Sections, City shall pay Contracting Party a sum based upon ninety-five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the Services under this Agreement during the month covered by said invoice. The remaining five percent (5%) thereof shall be retained as performance security to be paid to Contracting Party within sixty (60) days after final acceptance of the Services by the City Council of City, after Contracting Party has furnished City with a full release of all undisputed payments under this Agreement, if required by City. In the event there are any claims specifically excluded by Contracting Party from the operation of the release, City may retain proceeds (per Public Contract Code § 7107) of up to one hundred fifty percent (150%) of the amount in dispute. City's failure to deduct or withhold shall not affect Contracting Party's obligations under the Agreement. 3. Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk -line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated Exhibit A Page 3 of 5 158 damages for delay arising from the removal or relocation of such unidentified utility facilities. 4. Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply: (a) Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. (b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party's cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement. (c) in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party's cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties. 5. Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, Exhibit A Page 4of5 159 bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 6. Liquidated Damages. Since the determination of actual damages for any delay in performance of the Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contracting Party shall be liable for and shall pay to City the sum of One Thousand dollars ($1,000.00) as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Contracting Party any accrued liquidated damages. Exhibit A Page 5of5 160 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed One Hundred Thousand Dollars ($100,000.00) ("Contract Sum") per year for the life of the agreement encompassing any initial and extended terms. The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party's schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. Initial Term: "Not to exceed" Year 1: $100,000.00 "Not to exceed" Year 2: $100,000.00 "Not to exceed" Year 3: $100,000.00 Possible Extended Term: "Not to exceed" Year 4: $100,000.00 "Not to exceed" Year 5: $100,000.00 Exhibit B Page 1 of 2 161 COST AND PRICING: Labor Rates: Unless otherwise requested, all scheduled service work requests are performed on a time plus material basis at the following prevailing labor rates during normal business hours of 7:30am-5:30pm. CA State Certified Electrician: $158.00 Per Hour CA State Certified Electrician Trainee: $158.00 Per Hour Emergency After Hours Labor Rates: Minimum 4 hrs per man. Overtime Labor Rates: $210.00 Per Man Hour Double Time Labor Rates: $280.00 Per Man Hour MARK UPS 15% - MATERIALS AND EQUIPMENT RENTALS 25% - SUB CONTRACTED WORK Terms of Payment/Method of payment: Net 30 days / Check, Direct Deposit or Credit Card. Exhibit B Page 2 of 2 162 Exhibit C Schedule of Performance Contracting Party shall complete services identified in the Scope of Services, Exhibit A of this Agreement, as requested by City within the time allowed by the total contract sum. Exhibit C Page 1of1 163 None. Exhibit D Special Requirements Exhibit D Page 1 of 1 164 Exhibit E Insurance Requirements E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -VI: Commercial General Liability (at least as broad as ISO CG 0001) $5,000,000 (per occurrence) $6,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Non-contributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page if applicable Workers' Compensation (per statutory requirements) Must include the following endorsements: Workers Compensation with Waiver of Subrogation Workers Compensation Declaration of Sole Proprietor if applicable Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party's acts or omissions rising out of or related to Contracting Party's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder. Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may Exhibit E Page 1 of 6 165 be liable, arising directly or indirectly out of or related to Contracting Party's performance under this Agreement. If Contracting Party or Contracting Party's employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Contracting Party shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. If coverage is maintained on a claims -made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract. Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self -insured retention is increased. In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work and/or withhold any payment(s) which become due hereunder until Contracting Party demonstrates requirements hereof. c. Terminate this Agreement. Exhibit E Page 2 of 6 under this Agreement to Contracting Party compliance with the 166 Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party's or its subcontractors' performance of work under this Agreement. E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party: 1. Contracting Party agrees to have its insurer endorse the third - party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party's employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. Exhibit E Page 3 of 6 167 elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City. 9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party. Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Contracting Party agrees not to self -insure or to use any self - insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Contracting Party's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving Exhibit E Page 4of6 168 the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non- compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party's insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents. 17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. Exhibit E Page 5 of 6 169 18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Exhibit E Page 6of6 170 Exhibit F Indemnification F.1 Indemnity for the Benefit of City. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party's Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party. c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any Exhibit F Page 1 of 3 171 provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City. d. Indemnification Provision for Desian Professionals. 1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a "design professional" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party's Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents ("Indemnified Parties") from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Pa rty. 3. Design Professional Defined. As used in this Section F.1(d), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions Exhibit F Page 2of3 172 identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. Exhibit F Page 3of3 173 174 ATTACHMENT 2 AGREEMENT FOR CONTRACT SERVICES THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Vintage Electric ("Contracting Party"). The parties hereto agree as follows: 1. SERVICES OF CONTRACTING PARTY. 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide On -Call Electrical Services, as specified in the "Scope of Services" attached hereto as "Exhibit A" and incorporated herein by this reference (the "Services"). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase "industry standards" shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances. 1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction. 1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws. 1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement. Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, 175 assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors' compliance with this Section. 1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party's risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof). 1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party's work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City's own negligence. The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party. 1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services ("Additional Services") only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from -2 176 the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer's, or assigned designee's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement. 1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in "Exhibit D" (the "Special Requirements"), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2. COMPENSATION. 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with "Exhibit B" (the "Schedule of Compensation") in a total amount not to exceed One Hundred Thousand Dollars ($100,000.00) ("Contract Sum") per year for the life of the agreement encompassing any initial and extended terms, except as provided in Section 1.7. Contractor expressly acknowledges and agrees that the Contract Sum in this Agreement is the annual aggregate total amount covering this Agreement, that certain Agreement for Contract Services by and between the City and Hegge Electrical Contractors, Inc. of or about even date as this Agreement, such that the Contract Sum as defined herein is the maximum amount available for services provided under both agreements. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party's rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by -3- 177 City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement. 2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement. 3. PERFORMANCE SCHEDULE. 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the _4_ 178 Schedule of Performance, as set forth in Section 3.2 and "Exhibit C", it is understood that the City will suffer damage. 3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in "Exhibit C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer's judgment such delay is justified, and the Contract Officer's determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on July 1, 2020, and terminate on June 30, 2023 ("Initial Term"). This Agreement may be extended for two (2) additional year(s) upon mutual agreement by both parties ("Extended Term"). 4. COORDINATION OF WORK. 4.1 Representative of Contracting Party. The following principals of Contracting Party ("Principals") are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith: (a) Name: James Tourje, President Tel No: (760)775-0135 E-mail: james@vintageelectric.us -5- 179 It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City. 4.2 Contract Officer. The "Contract Officer", otherwise known as the Bryan McKinney, PE, Public Works Director/City Engineer, or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party's responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City's express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, _6_ 180 except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision, or control of Contracting Party's employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System ("PERS") as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers' compensation laws regarding Contracting Party and Contracting Party's employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party's failure to promptly pay to City any reimbursement or indemnification arising under this Section. 4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein -� 181 will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City. 5. INSURANCE. 5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in "Exhibit E" (the "Insurance Requirements") which is incorporated herein by this reference and expressly made a part hereof. 5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency's Risk Manager prior to commencement of performance. 6. INDEMNIFICATION. 6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in "Exhibit F" ("Indemnification") which is incorporated herein by this reference and expressly made a part hereof. 7. RECORDS AND REPORTS. 7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party's performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned -g 182 designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed. 7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the "Books and Records"), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party's business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party's successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement. 7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the "Documents and Materials") shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials _g 183 hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City's sole risk and without liability to Contracting Party, and Contracting Party's guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom. 7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change. The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect. 7.5 Licensing of Intellectual Property. This Agreement creates a non- exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement. Contracting Party's covenant under this section shall survive the termination or expiration of this Agreement. 8. ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default. 8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contracting Party requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement. 8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City -owned property which Contracting -12- 186 Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City. 8.9 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys' fees; provided, however, that the attorneys' fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation. Attorneys' fees shall include attorneys' fees on any appeal, and in addition a party entitled to attorneys' fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose. 9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party's performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry. 10. MISCELLANEOUS PROVISIONS. 10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. To City: CITY OF LA QUINTA Attention: Bryan McKinney 78495 Calle Tampico La Quinta, California 92253 To Contracting Party: Vintage Electric James Tourje, President 49950 Jefferson St, Suite 130-388 Indio, CA 92201 -14- 10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. 10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument 10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement. 10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties. -15- 189 10.9 No Third -Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third -party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. 10.10Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, CONTRACTING PARTY: a California Municipal Corporation Bv: Name: James Tourie Title: President JON MCMILLEN, City Manager City of La Quinta, California Dated: ATTEST: MONIKA RADEVA, City Clerk La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California Exhibit A Scope of Services 1. Services to be Provided by licensed C10 Electrical Contractor: Electrical services, including but not limited to electrical maintenance and repair services on an on -call, as -needed basis. The services and tasks to be performed include the furnishing of all labor, materials, tools, equipment, supplies, tasks and incidental and customary work necessary to competently perform electrical services and repair work at various City facilities, projects and locations. Electrical Engineering services for small design projects. Examples of electrical work include but are not limited to: • Landscape and general lighting repairs. • Removal and replacement of existing lighting, pull boxes, conduit & conductors, etc. • Removal, replacement, or installation of electrical meter pedestals, transformers & conduits, etc. • General residential/commercial electrical repairs & new installations of switches, receptacles, lighting, etc. • Repair and or replacement of park and parking lot lighting poles and fixtures • Repair of replacement of streetlight poles & bollards • Other typical and common miscellaneous electrical repairs and installations. • The work should include all trenching, backfill, and patching unless otherwise stated by the City. • All work shall be to applicable codes and to the satisfaction of the City. Please Note: Some services may require associated concrete and asphalt patching (through contractor's forces or use of subcontractors) Exhibit A Page 1 of 5 Last revised summer 210a7Z ADDENDUM TO AGREEMENT Re: Scope of Services If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply: 1. Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the "Prevailing Wage Laws"), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on "Public works" and "Maintenance" projects. If the Services are being performed as part of an applicable "Public works" or "Maintenance" project, as defined by the Prevailing Wage Laws, and if construction work over twenty-five thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5. no contractor or subcontractor may be awarded a contract for public work on a "Public works" project unless registered with the California Department of Industrial Relations ("DIR") at the time the contract is awarded. If the Services are being performed as part of an applicable "Public works" or "Maintenance" project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party's or any of its subcontractor's DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party's principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY - Exhibit A Page 2 of 5 193 FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all "Public works" (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Contracting Party shall require the same of all subcontractors. 2. Retention. Payments shall be made in accordance with the provisions of Article 2.0 of the Agreement. In accordance with said Sections, City shall pay Contracting Party a sum based upon ninety-five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the Services under this Agreement during the month covered by said invoice. The remaining five percent (5%) thereof shall be retained as performance security to be paid to Contracting Party within sixty (60) days after final acceptance of the Services by the City Council of City, after Contracting Party has furnished City with a full release of all undisputed payments under this Agreement, if required by City. In the event there are any claims specifically excluded by Contracting Party from the operation of the release, City may retain proceeds (per Public Contract Code § 7107) of up to one hundred fifty percent (150%) of the amount in dispute. City's failure to deduct or withhold shall not affect Contracting Party's obligations under the Agreement. 3. Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk -line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated Exhibit A Page 3 of 5 194 damages for delay arising from the removal or relocation of such unidentified utility facilities. 4. Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply: (a) Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. (b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party's cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement. (c) in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party's cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties. 5. Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, Exhibit A Page 4of5 195 bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 6. Liquidated Damages. Since the determination of actual damages for any delay in performance of the Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contracting Party shall be liable for and shall pay to City the sum of One Thousand dollars ($1,000.00) as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Contracting Party any accrued liquidated damages. Exhibit A Page 5of5 196 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed One Hundred Thousand Dollars ($100,000.00) ("Contract Sum") per year for the life of the agreement encompassing any initial and extended terms. The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party's schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. Initial Term: "Not to exceed" Year 1: $100,000.00 "Not to exceed" Year 2: $100,000.00 "Not to exceed" Year 3: $100,000.00 Possible Extended Term: "Not to exceed" Year 4: $100,000.00 "Not to exceed" Year 5: $100,000.00 Exhibit B Page 1 of 2 197 Cost and Price This section includes all charges to be assessed to the city for the required services of the on -call contract. Vintage Electric requires check or electronic payments within 30 days of invoice submitted to the City. The following table includes the labor category and hourly rate for regular hours worked. Vintage Electric will assess a minimum service call per hour of 2 hours. Straight Time $158.00 Overtime $211.00 Sundav & Holidav 263.00 Materials will be billed cost-plus a 15% mark-up. Exhibit C Schedule of Performance Contracting Party shall complete services identified in the Scope of Services, Exhibit A of this Agreement, as requested by City within the time allowed by the total contract sum. Exhibit C Page 1of1 ei None. Exhibit D Special Requirements Exhibit D Page 1 of 1 200 Exhibit E Insurance Requirements E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -VI: Commercial General Liability (at least as broad as ISO CG 0001) $5,000,000 (per occurrence) $6,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Non-contributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page if applicable Workers' Compensation (per statutory requirements) Must include the following endorsements: Workers Compensation with Waiver of Subrogation Workers Compensation Declaration of Sole Proprietor if applicable Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party's acts or omissions rising out of or related to Contracting Party's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder. Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may Exhibit E Page 1 of 6 201 be liable, arising directly or indirectly out of or related to Contracting Party's performance under this Agreement. If Contracting Party or Contracting Party's employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Contracting Party shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. If coverage is maintained on a claims -made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract. Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self -insured retention is increased. In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work and/or withhold any payment(s) which become due hereunder until Contracting Party demonstrates requirements hereof. c. Terminate this Agreement. Exhibit E Page 2 of 6 under this Agreement to Contracting Party compliance with the 202 Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party's or its subcontractors' performance of work under this Agreement. E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party: 1. Contracting Party agrees to have its insurer endorse the third - party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party's employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. Exhibit E Page 3 of 6 203 elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City. 9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party. Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Contracting Party agrees not to self -insure or to use any self - insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Contracting Party's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving Exhibit E Page 4of6 204 the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non- compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party's insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents. 17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. Exhibit E Page 5 of 6 205 18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Exhibit E Page 6of6 206 Exhibit F Indemnification F.1 Indemnity for the Benefit of City. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party's Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party. c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any Exhibit F Page 1 of 3 207 provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City. d. Indemnification Provision for Desian Professionals. 1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a "design professional" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party's Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents ("Indemnified Parties") from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Pa rty. 3. Design Professional Defined. As used in this Section F.1(d), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions Exhibit F Page 2of3 208 identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. Exhibit F Page 3of3 209 210 CONSENT CALENDAR ITEM NO. 10 City of La Quinta CITY COUNCIL MEETING: June 16, 2020 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 3 TO GOLF COURSE MANAGEMENT AGREEMENT WITH LANDMARK GOLF MANAGEMENT, LLC FOR SILVERROCK GOLF COURSE MANAGEMENT SERVICES RECOMMENDATION Approve Amendment No. 3 to Golf Course Management Agreement with Landmark Golf Management, LLC to provide SilverRock golf course management services for one additional year until June 30, 2021, for a total not to exceed amount of $112,632; and authorize the City Manager to execute the amendment. EXECUTIVE SUMMAKY • In 2013 the City entered into a five-year Golf Course Management Agreement (Agreement) with Landmark Golf Management (Landmark) for SilverRock golf course management services, which was extended in 2019 and 2020 (Amendment Nos. 1 and 2), and will expire effective June 30, 2020. • Amendment No. 3 will extend the term for one year, through June 30, 2021; the Agreement allows for one additional extension if desired to coordinate with the development of the hotels and conference center. • Amendment No. 3 includes a 5% decrease to the annual management fee from $118,560 to $112,632. FISCAL IMPACT The golf course annual management fee pursuant to Amendment No. 3 for 2020/21 would be $112,632. This amount is included in the proposed 2020/21 SilverRock Resort Annual Plan and budget. BACKGROUND/ANALYSIS In July 2013, the City entered into a five-year Agreement with Landmark for SilverRock golf course management services, which was extended in 2019 211 (Amendment No. 1) and in 2020 (Amendment No. 2), and the term will expire on June 30, 2020. As SilverRock Development Company proceeds with construction of the hotels and conference center, it is in the best interest of the project to continue using Landmark as the golf course operator during this period. Amendment No. 3 provides the following changes: • Extend the term until June 30, 2021 (Section 2.2 Management Term); • Suspend deposits from the Golf Course Accounts for the 2% Capital Improvement funds until June 30, 2021 (Section 3.10.1 Capital Improvement Funds); • Decrease the annual Management Fee by 5% for a total annual amount of $112,632 (Section 4.1.1) for fiscal year 2020/21. ALTERNATIVES Due to the timeline of the development by SilverRock Development Company and the operational knowledge of the golf course by Landmark, no alternatives are recommended at this time. Prepared by: Karla Romero, Finance Director Approved by: Jon McMillen, City Manager 212 ATTACHMENT 1 AMENDMENT NO. 3 TO GOLF COURSE MANAGEMENT AGREEMENT This Amendment No. 3 ("Amendment 3") to Golf Course Management Agreement ("Agreement") is made and entered as of the 1st day of July 2020 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation, and LANDMARK GOLF MANAGEMENT, LLC. ("Manager"). RECITALS WHEREAS, on or about July 1, 2013, the City and Manager entered into an Agreement to provide services related to managing golf course operations at SilverRock Resort; and WHEREAS, on or about July 1, 2018, the City and Manager executed Amendment No. 1 and mutually agreed to amend Section 4.1.1 Management Fee by an additional $114,000, and to extend the term for one additional year from July 1, 2018 until June 30, 2019 ("Extended Term"); and WHEREAS, on or about June 19, 2019, the City and Manager executed Amendment No. 2 and mutually agreed to amend: • Section 2.2 Management Term by extending the Term for one additional year, from July 1, 2019 to June 30, 2020 ("Extended Term"); and • Section 3.10.1 Capital Improvement Funds by suspending deposit from the Golf Course Accounts for the 2% Capital Improvement Funds until June 30, 2020; and • Section 4.1.1 Management Fee by increasing the annual management fee by 4% for a total not to exceed amount of $119,000 for fiscal year 2019/21; and • Section 8.1 Termination by City by granting the City sole discretion, without penalty or cause to terminate the Agreement on any date after June 30, 2020 with a minimum sixty (60) day prior Written Notice on early termination to Landmark. WHEREAS, City and Manager would like to execute Amendment No. 3 and mutually agree to extend the term of the Agreement for one additional year, from July 1, 2020 to June 30, 2021 ("Extended Term") pursuant to Section 2.2 Management Term; and WHEREAS, City and Manager mutually agree to suspend deposits from the Golf Course Accounts for the 2% Capital Improvement Funds pursuant to Section 3.10.1 Capital Improvement Funds until June 30, 2021; and 213 WHEREAS, City and Manager mutually agree to amend Section 4.1.1 Management Fee by implementing a five percent (5%) annual decrease to the Management Fee for a total not to exceed annual amount of $112,632 for fiscal year 2020/21; and WHEREAS, Section 8.1 Termination by City was amended via Amendment No. 2 to change the date by which the City, in its sole discretion, without penalty or cause, may terminate the Management Term on any date after June 30, 2020, with a minimum sixty (60) day prior Written Notice on early termination to Landmark, and will remain in full force and effect. NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 2.2 Management Term The Management Term shall commence July 1, 2020. The Management Term and this Agreement shall end on June 30, 2021. The City has the option to renew the contract for one (1) additional one-year extensions. 3.10.1 Capital Improvement Funds City shall suspend deposits from the Golf Course Accounts for the 2% Capital Improvement Funds until June 30, 2021. 4.1.1 Management Fees Manager shall receive from City an annual Management Fee decrease of five percent (5%) in the amount of One Hundred and Twelve Thousand Six Hundred and Thirty -Two Dollars ($112,632) until expiration of the Agreement. In all other respects, the Agreement, Amendment No. 1, and Amendment No. 2 shall remain in effect. 214 IN WITNESS WHEREOF, the City and Manager have executed this Amendment No. 3 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation and Charter City Bv: Jon McMillen, City Manager Date: ATTEST: Monika Radeva, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: William H. Ihrke, City Attorney City of La Quinta, California LANDMARK GOLF MANAGEMENT, LLC By: Andy Vossler, President & CEO Date: 215 216 CONSENT CALENDAR ITEM NO. 11 City of La Quinta CITY COUNCIL MEETING June 16, 2020 STAFF REPORT AGENDA TITLE: APPROVE MEMORANDUM OF UNDERSTANDING WITH DESERT SANDS UNIFIED SCHOOL DISTRICT FOR PARTIAL FUNDING OF TWO SCHOOL RESOURCE OFFICERS RECOMMENDATION Approve a memorandum of understanding with Desert Sands Unified School District for partial funding of two School Resource Officers; and authorize the City Manager to execute it. EXECUTIVE SUMMARY • Desert Sands Unified School District (DSUSD) contracts directly with Riverside County Sheriff's Department (RCSD) for School Resource Officers (SRO) services. • The Memorandum of Understanding (MOU) (Attachment 1) provides for a 50/50 cost sharing of two SROs for fiscal year 2020/21. • The two SROs will be assigned to La Quinta High School, Summit High School, La Quinta Middle School and Colonel Mitchell Paige Middle School. FISCAL IMPACT The City's cost would be approximately $194,800 for 2020/21. Funds are available in the proposed police budget (101-2001-60168). BACKGROUND/ANALYSIS DSUSD and the City have partnered since 2003 to share the cost of SROs. The SROs work closely with school staff, students and La Quinta Police Department to provide a safe learning environment and provide onsite police services. These two SROs will continue to be assigned to La Quinta High School, Summit High School, La Quinta Middle School and Colonel Mitchell Paige Middle School throughout the school year. 217 Under the MOU, the City agrees to reimburse DSUSD for fifty percent of the SROs contracted hours. Special events, such as school games, events and or ceremonies are excluded from this contract and will be covered solely by DSUSD. .1NATTVFS Staff does not recommend an alternative. Prepared by: Martha Mendez, Public Safety Manager Approved by: Chris Escobedo, Community Resources Director Attachment: 1. Memorandum of Understanding 218 ATTACHMENT 1 AGREEMENT BETWEEN THE DESERT SANDS UNIFIED SCHOOL DISTRICT AND THE CITY OF LA QUINTA FOR THE FUNDING AND PLACEMENT OF TWO SCHOOL RESOURCE OFFICERS MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (MOU) is entered into for Fiscal Year 2020-2021 by and between Desert Sands Unified School District, hereafter referred to as DISTRICT and the City of La Quinta, hereafter referred to as CITY. The purpose of this MOU is to document the parties' understanding of the financial commitment for each agency to share the cost of two School Resource Officers. The CITY and DISTRICT each agree to pay 50% of the cost of two School Resource Officers for the Fiscal Year 2020-2021. The parties agree to explore partnership opportunities through grants and available resources throughout the term of this agreement. The School Resource Officers will be assigned to provide services at the following schools: La Quinta High School, Summit High School, Colonel Mitchell Paige Middle School and La Quinta Middle School. The CITY agrees to reimburse the DISTRICT for 50% of the two SROs' contracted hours. Special events, including interscholastic athletic events, and graduation ceremonies, shall be covered by the DISTRICT. By signing this MOU, the DISTRICT and CITY agree to financially contribute the matching portions of the funds. All rates are estimates. The DISTRICT will submit an invoice to the CITY using the percent of actual costs received from the Riverside County Sheriff's Department as the basis for invoicing. .5(2112020 Jordan Aquino, Assistant Superintendent Date Business Services Jon McMillen, City Manager Date 219 220 CONSENT CALENDAR ITEM NO. 12 City of La Quints CITY COUNCIL MEETING: ]une 16, 2020 STAFF REPORT AGENDA TITLE. ADOPT RESOLUTION TO AUTHORIZE CITY PARTICIPATION IN THE COUNTY OF RIVERSIDE'S URBAN COUNTY PROGRAM FOR FISCAL YEARS 2021-2022, 2022-2023, AND 2023-2024 RECOMMENDATION Adopt a resolution authorizing City participation in the County of Riverside's Urban County Program for Fiscal Years 2021-22, 2022-23, and 2023-24; approving the Riverside County Cooperation Agreement for the Community Development Block Grant, Home Investment Partnership Program, and Emergency Solutions Grant Funds for Fiscal Years 2021-22, 2022-23, and 2023-24; and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY • The County of Riverside is currently in the process of applying for Urban County qualification with the United States Department of Housing and Urban Development (HUD) for Fiscal Years 2021-22, 2022-23, and 2023- 24. • In order for the County to participate and receive program funding for the Community Development Block Grant (CDBG), Home Investment Partnership (HOME), and Emergency Solutions Grant (ESG) programs, the County must qualify as an Urban County. • As part of the HUD application process, the County must have Cooperation Agreements (Agreement) established with participating cities that cover the Urban County qualification period. • The City must enter into an Agreement with the County to be eligible to receive CDBG funds and to apply for HOME and ESG program funds. FISCAP IMPACT There is no fiscal impact associated with approval of the Agreement. Renewing the City's agreement with the County would provide a three-year revenue source for eligible CDBG projects. 221 BACKGROUND/ANALYSIF- The CDBG program provides grants from HUD to local governments to provide adequate housing, suitable living environments, and expansion of economic opportunities to persons of very low, low, and moderate income. The City has participated in the CDBG program since 1983. The County's Economic Development Agency is in the process of requalifying as an Urban County with HUD, enabling the County to receive annual CDBG, HOME, and ESG program funds. The County acts as the intermediary between HUD and the City in the distribution of CDBG funds. City participation in the County's CDBG program automatically allows participation in the HOME and ESG programs. These programs do not require City staff support or funding; the City acts as a liaison by providing program information to interested residents. Key provisions of the Agreement include: City and County are obligated to take all actions necessary to assure compliance with all applicable federal statutes. City develops a Community Development Plan for the term of the Agreement. City must follow the approved Citizen Participation Plan. City certifies there is no undue influence in the appropriation of granted CDBG funds. The City cannot opt out of the CDBG program during the Agreement period. ALTERNATIVES Council may elect to not approve the Agreement; however, such action would result in the loss of CDBG funds and in the discontinuation of projects/ services provided by these funds. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer 222 RESOLUTION NO. 2020 — XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AUTHORIZING THE CITY OF LA QUINTA TO PARTICIPATE IN THE COUNTY OF RIVERSIDE'S URBAN COUNTY PROGRAM FOR FISCAL YEARS 2021-2022, 2022-2023, AND 2023-2024 WHEREAS, the City of La Quinta has elected to participate as unit of local government (Cooperating City) in the County of Riverside's Urban County Program for Federal Fiscal Years 2021-22, 2022-23, and 2023-24; and WHEREAS, the Cooperation Agreement will allow the County and City to carry -out activities which are funded by Community Development Block Grant (CDBG), Home Investment Partnership Program (HOME) funds, and Emergency Solutions Grant (ESG); and WHEREAS, the Cooperation Agreement will allow the Cooperating City to participate in the Urban County Consolidated Planning Programs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The Cooperation Agreement between the County of Riverside and the City of La Quinta is hereby approved and enclosed hereto as "Exhibit A" and incorporated by this reference. SECTION 2. The City Council hereby authorizes and directs the City Manager to execute the Cooperation Agreement on behalf of the City of La Quinta. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of June, 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 223 Resolution No. 2020 - XXX Riverside County Urban County Participation for CDBG, HOME, & ESG Adopted: June 16, 2020 Page 2 of 2 ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California LINDA EVANS, Mayor City of La Quinta, California 224 RESOLUTION NO. 2020-XXX EXHIBIT A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 COOPERATION AGREEMENT FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT PARTNERSHIP PROGRAM, AND EMERGENCY SOLUTIONS GRANT FOR FISCAL YEARS 2021-22, 2012-23, 2023-24 This Cooperation Agreement for the Community Development Block Grant, HOME Investment Partnership Program, and the Emergency Solutions Grant for Fiscal Years 2021-22, 2022-23, and 2023-24, hereinafter referred to as "Agreement," is made and entered into this day of , 2020, by and between the COUNTY OF RIVERSIDE, a political subdivision of the State of California, hereinafter referred to as "COUNTY", and CITY of CITY of LA QUINTA, an incorporated municipality within the geographical boundaries of the COUNTY, hereinafter referred to as "CITY," who together are sometimes referred to herein individually as "Party" or collectively as the "Parties." RECITALS WHEREAS, the Housing and Community Development Act of 1974, as amended (Public Law 93-383), hereinafter called "ACT," provides that Community Development Block Grant, funds hereinafter referred to as "CDBG," may be used for the support of activities that provide decent housing, suitable living environments, and expanded economic opportunities principally for persons of low and moderate -income; and WHEREAS, the HOME Investment Partnerships Act program, hereinafter referred to as "HOME," was enacted as Title II of the National Affordable Housing Act of 1990, for the purposes of. expanding the supply of decent, affordable housing for low and very -low income families with emphasis on rental housing; building State and local capacity to carry out affordable housing programs; and providing for coordinated assistance to participants in the development of affordable low-income housing; and WHEREAS, the Emergency Solutions Grant, hereinafter referred to as "ESG," was authorized by the McKinney-Vento Homeless Assistance Act of 1987 and the Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009. The objectives of the ESG program are to increase the number and quality of emergency shelters and transitional Cooperation Agreement For CDBG, HOME, and ESG Funds 2021-2024 Page 1 of 14 225 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 housing facilities for homeless individuals and families, to operate these facilities and provide essential social services, and to help prevent homelessness. WHEREAS, CDBG regulations requires an eligible county to re -qualify as Urban County under the CDBG program every three (3) years; and NOW THEREFORE, in consideration of the mutual covenants herein set forth and the mutual benefits to be derived there from, the Parties agree as follows: 1. GENERAL. (a). This Agreement gives COUNTY authority to undertake, or assist in undertaking, activities for Fiscal Years 2021-22, 2022-23, and 2023-24, that will be funded from the CDBG, HOME, and ESG programs and from any program income generated from the expenditure of such funds. COUNTY and CITY agree to cooperate, to undertake, or to assist in undertaking, community renewal and lower -income housing assistance activities. COUNTY is qualified as an "Urban County" under the ACT. CITY, by executing this Agreement, hereby gives notice of its election to participate in an Urban County's Community Development Block Grant (CDBG), Home Investment Partnership Act (HOME), and Emergency Solutions Grant (ESG) programs, hereinafter referred to as "Urban County Programs". (b). By executing this Agreement, CITY understands that it may not apply for grants from appropriations under the Small Cities or State CDBG Programs for fiscal years during the period in which it participates in the Urban County's CDBG program and that CITY may only participate in the HOME program through the COUNTY' S Urban County Programs, not a HOME consortium. The CITY may also apply for HOME funds from the State of California, if permitted by the State. (c). By executing this Agreement, CITY understands that it may only receive a formula allocation of ESG funds through the COUNTY'S Urban County Programs. The CITY may also apply for ESG funds from the State of California, if permitted by the State. Cooperation Agreement For CDBG, HOME, and ESG Funds 2021-2024 Page 2 of 14 226 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2. TERM. The term of this Agreement shall be for three (3) years commencing on July 1, 2021, through June 30, 2024, unless an earlier date of termination is fixed by U.S. Department of Housing and Urban Development, hereinafter referred to as HUD, pursuant to ACT. COUNTY shall notify CITY of CITY's right not to participate in the next three-year period no later than the date specified by HUD in the Urban County Qualification Notice. CITY shall notify COUNTY no later than the date specified in COUNTY's notification that CITY elects not to participate in the next three-year Urban County Program. COUNTY shall send copies of all notifications required by this Paragraph to the HUD Field Office. The terms of this Agreement shall remain in effect until the CDBG, HOME, and ESG funds and program income received with respect to activities carried out during the three- year qualification period are expended and the funded activities completed. Furthermore, neither the COUNTY nor the CITY may terminate or withdraw from this Agreement while it remains in effect. 3. PREPARATION OF FEDERALLY REQUIRED FUNDING APPLICATIONS. The Riverside County Department of Housing, Homelessness Prevention, and Workforce Solutions, subject to approval of COUNTY's Board of Supervisors, shall be responsible for preparing and submitting to HUD, in a timely manner, all reports and statements required by the ACT and the Federal regulations promulgated by HUD to secure entitlement grant funding under the CDBG, HOME, and ESG programs. This duty shall include the preparation and processing of COUNTY Housing, Community, and Economic Development Needs Identification Report, Citizen Participation Plan, the County Five -Year Consolidated Plan, One -Year Action Plan, Consolidated Annual Performance and Evaluation Report (CAPER), and other related programs which satisfy the application requirements of ACT and its regulations. 4. COMPLIANCE WITH FEDERAL STATUTES, REGULATIONS AND OTHER APPLICABLE STATUTES, REGULATIONS AND ORDINANCES. Cooperation Agreement For CDBG, HOME, and ESG Funds 2021-2024 Page 3 of 14 227 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 (a) COUNTY and CITY will comply with the applicable provisions of the ACT and those Federal regulations promulgated by HUD pursuant thereto, as the same currently exists or may hereafter be amended. (b) The COUNTY and CITY are hereby obligated to take all actions necessary to assure compliance with COUNTY's certification regarding affirmatively furthering fair housing pursuant to Section 104 (b) of Title I of ACT, as amended. (c) The COUNTY and CITY are hereby obligated to take all actions necessary to assure compliance with Section 504 of the Rehabilitation Act of 1973 and the Age Discrimination Act of 1975. (d) COUNTY and CITY shall comply with the applicable provisions of the following: National Environmental Policy Act of 1969; Title VI of the Civil Rights Act of 1964 and Title VIII of the Civil Rights Act of 1968; the Fair Housing Act; Title 24 Code of Federal Regulations part 570; Cranston -Gonzales National Affordable housing Act (Public Law 101-625); Executive Order 11063, as amended by Executive Order 12259; Executive Order 11988; the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C.§4630, et. seq.); and other Federal or state statute or regulation applicable to the use of CDBG, HOME Investment Partnerships Act (enacted as Title II of the National Affordable Housing Act of 1990), and Emergency Solutions Grant funds. (e) CITY agrees that the Urban County Program funding for activities in, or in support of, the CITY are prohibited if CITY does not affirmatively further fair housing within CITY'S jurisdiction or impedes COUNTY actions to comply with its fair housing certification. (f) CITY and COUNTY shall meet the citizen participation requirements of 24 CFR 570.301 and provide Riverside County citizens with all of the following: i. The estimate of the amount of CDBG funds proposed to be used for activities that will benefit persons of low and moderate -income; ii. A plan for minimizing displacement of persons as a result of activities assisted with CDBG funds and to assist persons actually displaced as a result of such activities; Cooperation Agreement For CDBG, HOME, and ESG Funds 2021-2024 Page 4 of 14 228 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 iii. A plan that provides for and encourages citizen participation, with particular emphasis on participation by persons of low and moderate -incomes, residents of slum and blighted areas, and of areas in which funds are proposed to be used, and provides for participation of residents in low and moderate -income neighborhoods; iv. Reasonable and timely access to local meetings, information, and records relating to the grantee's proposed use of funds, as required by the regulations of the Secretary, and relating to the actual use of funds under the ACT; V. Provide for public meetings to obtain citizen views and to respond to proposals and questions at all stages of the community development program, including at least the development of needs, the review of proposed activities and review of program performance. Meetings shall be held after adequate notice, at times and locations convenient to potential or actual beneficiaries, and with accommodation for the disabled. (g) CITY shall develop a community development plan, for the period of this Agreement, which identifies community development and housing needs and specifies both short and long-term community development objectives. (h) CITY certifies, to the best of its knowledge and belief, that: i. No Federal appropriated funds have been paid or will be paid, by or on behalf of the CITY, to any person influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress, in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement. ii. If any funds other than Federally -appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress, in connection with this Federal contract, grant, loan, or cooperative Cooperation Agreement For CDBG, HOME, and ESG Funds 2021-2024 Page 5 of 14 229 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 agreement, the undersigned shall complete and submit standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. iii. The CITY shall require that the language provided in Section 4(e)(i) and (ii) of this Agreement be included in the award documents for all sub -awards at all tiers (including subcontracts, sub- grants and contracts under grants, loans, and cooperative agreements) and that all sub -recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. (i) CITY certifies that it has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations, and that it has adopted and is enforcing applicable State and local laws against physically barring entrance to, or exit from, a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction. 5. COMPLIANCE WITH POLICY AND PROGRAM OBJECTIVES. The COUNTY's Board of Supervisors have adopted policies and procedures to ensure efficient and effective administration of the CDBG, HOME, and ESG programs. COUNTY will provide these policies and procedures to CITY within a reasonable time after this Agreement's commencement date. COUNTY and City agree to comply with these said policies and program objectives and to take no actions to obstruct implementation of the approved 2019-2024 and subsequent Five Year Consolidated Plans. 6. OTHER AGREEMENTS. Pursuant to Federal regulations at 24 CFR 570.501(b), CITY is subject to the same requirements applicable to sub -recipients, including the requirement of a written agreement set forth in Federal regulations at 24 CFR 570.503. For each fiscal year during the term of this Agreement, COUNTY and CITY shall enter into an additional agreement, commonly known as a Supplemental Agreement, that will have a term coinciding with a CDBG Program Year and enumerate the project(s) CITY will implement with its entitlement funds. Said Supplemental Agreement will set forth the time schedule for completion of said project(s) and any funding Cooperation Agreement For CDBG, HOME, and ESG Funds 2021-2024 Page 6 of 14 230 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 sources, in addition to entitlement funds, that will be used in completing the project(s). If substantial compliance with the completion schedule, due to unforeseen or uncontrollable circumstances, cannot be met by CITY, the schedule for the project(s) may be extended by COUNTY. If COUNY determines that substantial progress toward drawdown of funds is not made during the term of the Supplemental Agreement, the entitlement funds associated with the project(s) may be reprogrammed by COUNTY, to other activities as determined by COUNTY, after COUNTY provides appropriate written notice to CITY. COUNTY's decision not to extend the completion schedule associated with the project(s), or to reprogram the entitlement funds associated with the project(s), will not excuse CITY from complying with terms of this Agreement. 7. DETERMINATION OF PROJECTS TO BE FUNDED AND DISTRIBUTION OF ENTITLEMENT FUNDS. CITY agrees to submit to COUNTY, no later than the date specified by COUNTY prior to each program year, the activities that the CITY desires to implement with its entitlement funds, said designation to comply with statutory and regulatory provisions governing citizen's participation. Said designation is to be reviewed by the COUNTY's Department of Housing, Homelessness Prevention, and Workforce Solutions to determine that the projects are eligible under Federal regulations for funding and inclusion in the One Year Action Plan of the County's Five -Year Consolidated Plan and consistent with both Federal and COUNTY policy governing use of Community Development Block Grant (CDBG) funds. In the event that CITY fails to submit to COUNTY the identified activities that the CITY desires to implement with its entitlement funds by the date specified prior to each program year, the COUNTY may determine the activities to be funded, without consent of the CITY, consistent with both Federal and COUNTY policy governing use of Community Development Block Grant (CDBG) funds. Consistent with Paragraphs 3, 4, 5, 6, and 7 of this Agreement, COUNTY's Board of Supervisors will make the final determination of the distribution and disposition of all CDBG funds received by COUNTY pursuant to the ACT. Cooperation Agreement For CDBG, HOME, and ESG Funds 2021-2024 Page 7 of 14 231 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 8. COMMUNITY DEVELOPMENT BLOCK GRANT MANUAL. CITY warrants that those officers, employees, and agents, retained by it and responsible for implementing projects funded with CDBG have received, reviewed, and will follow the Community Development Block Grant Manual that has been prepared and amended by COUNTY, and by this reference, said Manual is incorporated herein and made a part hereof. 9. REAL PROPERTY ACQUIRED OR PUBLIC FACILITY CONSTRUCTED WITH CDBG FUNDS. When CDBG funds are used, in whole or in part, by CITY to acquire real property or to construct a public facility, CITY will comply with the National Environmental Policy Act of 1969 (42 U.S.C. §§4321, et seq.), the California Environmental Quality Act (Cal. Pub. Resources Code §§21000, et seq.), the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C. §§4630, et seq.), and the California Government Code Sections 7260 et seq., as those Acts may be amended from time -to -time and any Federal or state regulations issued to implement the aforementioned laws. In addition, the following is to occur: (a) Title to the real property shall vest in CITY; (b) The real property title will be held by or the constructed facility will be maintained by the CITY for the approved use until five (5) years after the date that the project is reported as "Completed" within the annual Consolidated Annual Performance and Evaluation Report. (c) While held by CITY, the real property or the constructed facility is to be used exclusively for the purpose for which acquisition or construction was originally approved by COUNTY; (d) CITY shall provide timely notice to COUNTY of any action which would result in a modification or change in the use of the real property purchased or improved, in whole or in part, with CDBG or HOME funds from that planned at the time of acquisition or improvement, including disposition. Cooperation Agreement For CDBG, HOME, and ESG Funds 2021-2024 Page 8 of 14 232 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 (e) CITY shall provide timely notice to citizens and opportunity to comment on any proposed modification or change; (f) Written approval from COUNTY must be secured if the property or the facility is to be put to an alternate use that is or is not consistent with Federal regulations governing CDBG funds; (g) Should CITY desire during the five (5) year period to use the real property or the constructed facility for a purpose not consistent with applicable Federal regulations governing CDBG funds or to sell the real property or facility, then: (i) If CITY desires to retain title, it will have to reimburse either COUNTY or the Federal government an amount that represents the percentage of current fair market value that is identical to the percentage that CDBG funds initially comprised to when the property was acquired or the facility was constructed; (ii) If CITY sells the property or facility, or is required to sell the property or facility, CITY is to reimburse the COUNTY an amount that represents the percentage of proceeds realized by the sale that is identical to the percentage that CDBG funds comprised of the monies paid to initially acquire the property or construct the facility. This percentage amount will be calculated after deducting all actual and reasonable cost of sale from the sale proceeds. 10. DISPOSITION OF INCOME GENERATED BY THE EXPENDITURE OF CDBG FUNDS. CITY shall inform COUNTY of any income generated by the expenditure of CDBG funds received by CITY from COUNTY. CITY may not retain any program income so generated. Any and all program income shall be returned to the County and may only be used for eligible activities in accordance with all CDBG requirements, including all requirements for citizen participation. The COUNTY is required by HUD to monitor and report the receipt and use of all program income. CITY is required to track, monitor, and report any and all program income as requested by COUNTY. Cooperation Agreement For CDBG, HOME, and ESG Funds 2021-2024 Page 9 of 14 233 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 11. TERMINATION. Except as provided for in Paragraph 2, CITY and COUNTY cannot terminate or withdraw from this Agreement while it remains in effect. 12. FORMER AGREEMENTS UTILIZING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS BETWEEN COUNTY AND CITY. All agreements between CITY and COUNTY regarding the use of CDBG funds for fiscal years 1975-76 through 2020-2021, and any Supplemental Agreements thereunder, shall remain in full force and effect. If the language of this Agreement is in conflict or inconsistent with the terms of any prior said agreements between CITY and COUNTY, the language of this Agreement will be controlling. 13. INDEMNIFICATION CITY agrees to indemnify, defend and hold harmless COUNTY and its authorized officers, employees, agents, and volunteers from any and all claims, actions, losses, damages, and/or liability arising from CITY acts, errors or omissions and for any costs or expenses incurred by COUNTY on account of any claim therefore, except where such indemnifications is prohibited by law. CITY shall promptly notify COUNTY in writing of the occurrence of any such claims, actions, losses, damages, and/or liability. CITY shall indemnify and hold harmless COUNTY against any liability, claims, losses, demands, and actions incurred by COUNTY as a result of the determination by HUD or its successor that activities undertaken by CITY under the program(s) fail to comply with any laws, regulations, or policies applicable thereto or that any funds billed by and disbursed to CITY under this Agreement were improperly expended. 14. COMPLIANCE WITH LAWS AND REGULATIONS. By executing this Agreement, the Parties hereby certify that they will adhere to and comply with all applicable Federal, state, and local laws, regulations, and ordinances. 15. ENTIRE AGREEMENT. It is expressly agreed that this Agreement embodies the entire agreement of the Parties in relation to the subject matter hereof, and that no other agreement or understanding, verbal or otherwise, relative to this subject matter, exists between the Parties at the time of Cooperation Agreement For CDBG, HOME, and ESG Funds 2021-2024 Page 10 of 14 234 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 I execution. 16. SEVERABILITY. Each paragraph and provision of this Agreement is severable from each other provision, and if any provision or part thereof is declared invalid, the remaining provisions shall I remain in full force and effect. 17. ASSIGNMENT. The Parties will not make any sale, assignment, conveyance or lease of any trust or power, or transfer in any other form with respect to this Agreement, without prior written approval of the other Party. 18. INTERPRETATION AND GOVERNING LAW. This Agreement and any dispute arising hereunder shall be governed by and interpreted in accordance with the laws of the State of California. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties hereto, and the rule of construction to the effect that ambiguities are to be resolved against the drafting Party shall not be employed in interpreting this Agreement, all Parties having been represented by counsel in the negotiation and preparation hereof. 19. WAIVER. Failure by a Party to insist upon the strict performance of any of the provisions of this Agreement by the other Party, or the failure by a Parry to exercise its rights upon the default of the other Party, shall not constitute a waiver of such Party's right to insist and demand strict compliance by the other Party with the terms of this Agreement thereafter. 20. JURISDICTION AND VENUE. Any action at law or in equity arising under this Agreement or brought by a Party hereto for the purpose of enforcing, construing or determining the validity of any provision of this Agreement shall be filed in the Superior Court of California, County of Riverside, State of California, and the Parties hereto waive all provisions of law providing for the filing, removal or change of venue to any other court or jurisdiction. Cooperation Agreement For CDBG, HOME, and ESG Funds 2021-2024 Page 11 of 14 235 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 21. PROHIBITION OF CDBG FUND TRANSFER The CITY may not sell, trade, or otherwise transfer all or any portion of the CDBG funds to another such cooperating city, metropolitan city, urban county, or Indian tribe, that directly receives CDBG funds in exchange for any other funds, credits, or non -Federal considerations. CITY must use the CDBG funds for activities eligible under Title I of the ACT. 22. EMERGENCY SOLUTIONS GRANT FORMULA ALLOCATION CITY acknowledges that while participating in the COUNTY's Urban County program, CITY can only receive a formula Emergency Solutions Grant (ESG) allocation from the Urban County program and only at such times as authorized by the Board of Supervisors. The CITY and COUNTY may also apply for ESG funds from the State of California, if permitted by the State. 23. HOME INVESTMENT PARTNERSHIP ACT FORMULA ALLOCATION CITY acknowledges that while participating in the COUNTY's Urban County program, CITY can only receive a formula HOME allocation from the Urban County program and only at such times as authorized by the Board of Supervisors. The CITY and COUNTY may also apply for HOME funds from the State of California, if permitted by the State. 24. AMENDMENTS No change, amendment, or modification to the Agreement shall be valid or binding upon CITY or COUNTY unless such change, amendment, or modification is in writing and duly executed. CITY and COUNTY agree to adopt any necessary amendments to this Agreement to incorporate changes required by HUD as set forth in the Urban County Qualification Notice. Amendments must be submitted to HUD as provided in the Urban County Qualification Notice and failure to do so will void the automatic renewal for such qualification period. 24. AUTHORITY TO EXECUTE. The persons executing this Agreement or exhibits attached hereto on behalf of the Parties to this Agreement hereby warrant and represent that they have the authority to execute this Agreement and warrant and represent that they have the authority to bind the respective Cooperation Agreement For CDBG, HOME, and ESG Funds 2021-2024 Page 12 of 14 236 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Parties to this Agreement to the performance of its obligations hereunder. 25. INCORPORATION OF RECITALS The Parties hereby affirm the facts set forth in the recitals above. Said recitals are incorporated herein and made an operative part of this Agreement. IN WITNESS WHEREOF, the COUNTY and CITY have executed this Agreement on the date shown below. Date: COUNTY OF RIVERSIDE, a political subdivision of the State of California BY: Heidi Marshall, Director Housing, Homelessness Prevention & Workforce Solutions APPROVED AS TO FORM: Gregory P. Priamos, County Counsel Amrit Dhillon, Deputy County Counsel CITY OF LA QUINTA, a California municipal corporation, and charter city Jon McMillen, City Manager ATTEST: BY: Monika Radeva, City Clerk APPROVED AS TO FORM: William H. Ihrke, City Attorney Cooperation Agreement For CDBG, HOME, and ESG Funds 2021-2024 Page 13 of 14 237 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 COUNTY COUNSEL CERTIFICATION The Office of County Counsel hereby certifies that the terms and provisions of this Agreement are fully -authorized under state and local law and that the Agreement provides full legal authority for the COUNTY to undertake, or assist in undertaking, essential community development and housing assistance activities specifically urban renewal and publicly assisted housing. Gregory P. Priamos County Counsel Bv: Deputy, Amrit Dhillon Cooperation Agreement For CDBG, HOME, and ESG Funds 2021-2024 Page 14 of 14 238 CONSENT CALENDAR ITEM NO. 13 City of La Quinta CITY COUNCIL MEETING: June 16, 2020 STAFF REPORT AGENDA TITLE: APPROVE JOINT USE OF FACILITY AND SERVICES AGREEMENT WITH THE BOYS AND GIRLS CLUB OF COACHELLA VALLEY RECOMMENDATION Approve Joint Use of Facility and Services Agreement with the Boys and Girls Club of Coachella Valley; and authorize the City Manager to execute the Agreement. EXECUTIVE SUMMARY • The City contracts with the Boys and Girls Club of Coachella Valley (Club) for the use of the President Gerald R. Ford Boys and Girls Club facility. • The City uses the classroom spaces and gymnasium for recreation programs and community activities. FISCAL IMPACT The two-year agreement (Attachment 1) provides $40,000 annually to fund Club sponsored youth programs; the annual payments are $20,000 from the General Fund (101-3001-60135) and $20,000 from Community Development Block Grant (CDBG) funds. Due to COVID-19 the first quarter payment in fiscal year 2020/21 will be prorated based on the number of days in operation. BACKGROUND/ANALYSIS In February 1992, the Club entered a 40-year land lease with the City wherein the Club leased City land and constructed a facility. The land lease expires in 14 years. In December 1995, the Council approved the first Facility Use Agreement with the Club. Through this and subsequent Agreements the City provides youth and adult sports programs at Club facility, and the Club receives City funds to provide recreation programs to children ages 7 to 17 throughout the year. 239 In March 2020, the Club suspended all programming due to the onset of the COVID-19 coronavirus pandemic. The City is working in partnership with the Club to continue to provide services in compliance with COVID-19 protocols that includes a re -opening plan for the facility. The two-year agreement will be effective July 1, 2020 to June 30, 2022 with an option to renew for an additional 4 years unless terminated. ALTERNATIVES Since this is a long-standing partnership to support youth programming, staff does not recommend an alternative. Prepared by: Christina Calderon, Community Resources Manager Approved by: Chris Escobedo, Community Resources Director Attachment: 1. Joint Use of Facility and Services Agreement 240 ATTACHMENT 1 JOINT USE OF FACILITY AND SERVICES AGREEMENT This Joint Use of Facility and Services Agreement (the "Agreement") is hereby entered into by and between the BOYS AND GIRLS CLUB OF COACHELLA VALLEY, a chapter member of the BOYS AND GIRLS CLUB OF AMERICA, a nonprofit organization (the "CLUB"), and the CITY OF LA QUINTA, a California municipal corporation (the "CITY"), as of this 1 day of July, 2020 (the "Effective Date"). CITY and CLUB are hereinafter sometimes referred to individually as a "Party" and collectively as the "Parties." RECITALS WHEREAS, the CITY is the owner of certain real property located in the City of La Quinta consisting of approximately 3.06 acres and improved with a facility more commonly known as the President Gerald R. Ford Boys and Girls Club of La Quinta ("Facility"); and WHEREAS, on or about February 4, 1992, the CITY entered into a 40- year lease with the CLUB for the purpose of allowing the CLUB to build and utilize the Facility, which lease has been amended on three (3) prior occasions (as amended, the "Lease"); and WHEREAS, the CITY desires to use the Facility, and the CLUB desires to grant a license to the CITY, to enter upon, occupy, use and operate, according to the terms, condition and covenants herein contained, the Facility (with the exception of and subject to the terms contained in the "Reserved Areas" identified in Section 1.3 below), for recreation purposes; and WHEREAS, as a condition of this Agreement, the CLUB has agreed to allow the CITY to utilize, subject to the restrictions and conditions set forth herein, the Facility; and WHEREAS, the CITY is the owner of a classroom attached to the west side of the Facility more commonly known as the "Fitness Classroom"; and WHEREAS, the CLUB desires to use the Fitness Classroom, and the CITY desires to grant a license to the CLUB, to enter upon, occupy, use and operate, according to the terms, conditions and covenants herein contained, the Fitness Classroom, for recreation purposes; and WHEREAS, on or about March 16, 2020, the CLUB suspended all programming due to the onset of the COVID-19 pandemic; the CITY and CLUB have mutually agreed to work together to continue to provide services in compliance with COVID-19 for health and safety, sanitation, and social distance protocols; and WHEREAS, this Agreement sets forth the terms and conditions for the CITY's use of the Facility and the CLUB's use of the Fitness Classroom, as well 241 as the rights and obligations of the Parties hereto with respect to the shared use, operations, maintenance, and funding requirements associated with this Agreement. AGREEMENT NOW THEREFORE, in consideration of the recitals set forth above, which are incorporated herein by this reference, the covenants and agreements set forth herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the CLUB and the CITY agree as follows: 1.0 SHARED USE OF FACILITY; SHARED USE OF FITNESS CLASSROOM 1.1 CLUB Grant of Use of Facility. Except for those office areas identified as reserved in Section 1.7 below, the CLUB hereby grants to the CITY for a term beginning July 1, 2020 to June 30, 2022, a license to enter upon, occupy, use and operate, according to the terms, conditions and covenants herein contained, the Facility during the time frame set out for CITY use in Section 1.2 below. 1.2 Basic Schedule for CITY Use ("CITY Time"). Monday through Thursday Saturdays Sundays 7 p.m. - 10 p.m. (Year -Round) 6 p.m. - 10 p.m. (Year -Round) 7 a.m. - 6 p.m. (Up to 6 times per calendar year with CLUB's Staff approval) 7 a.m. - 10 p.m. (Year -Round) 1.3 CITY Grant of Use of Fitness Classroom. The CITY hereby grants to the CLUB for a term beginning July 1, 2020 to June 30, 2022, a license to enter upon, occupy, use and operate, according to the terms, conditions and covenants herein contained, supervised access to the Fitness Classroom upon prior written approval of CITY staff. 1.4 Quarterly Schedule Review. The CLUB and the CITY shall meet and confer at least quarterly to discuss their programming plans for the Facility and Fitness Classroom and avoid duplication of services as both Parties agree is reasonable. The CITY shall implement a program plan within 60 days from the date of this Agreement, and maintain said plan in accordance with its terms. 1.5 Permitting Other Group Use. During such periods of CITY time that the CITY does not have a proposed group use of the Facility, the CITY may permit public benefit groups ("Permittees") to utilize such periods of CITY time. If it does so, the CITY will take the necessary steps to require the 242 Permittees to meet the insurance and all other requirements of this Agreement. 1.6 Duty to Supervise. During all such times as all or part of the Facility is permitted by the CITY to be used by one or more Permittees, the CITY shall provide competent, on -site supervision of said Permittees by an appropriate contingent of responsible adults, and such appropriate security therefore necessary to prevent property damage or intentional personal injury. 1.7 Liability for Damage. CITY shall be liable for all property damage and personal injury that occurs solely as a result of actions by CITY or CITY's guests or attendees with respect to the use of the Facility, and shall hold the CLUB harmless from any and all such liability. CLUB shall be liable for all property damage and personal injury that occurs solely as a result of actions by CLUB or CLUB's guests or attendees with respect to the use of the Fitness Classroom, and shall hold the CITY harmless from any and all such liability. 1.8 Specific Violations of Facility Use. Without limitation as to other possible violations of the Facility use, the CITY shall specifically not permit the following uses: 1.8.1 Political Activities. CITY shall abide by CLUB's facility use policies and shall not permit or tolerate the use of the Facility for campaigning or otherwise working for the nomination or election of any individual to any public office, partisan or nonpartisan, or for any ballot measure, including any initiative, referendum, or advisory vote, except with the advance written permission of the CLUB, as a forum for open public debate by candidates on the condition that no member of the public shall be excluded therefrom. 1.8.2Alcohol, Drugs, or Tobacco. CITY shall abide by CLUB's facility use policies and not allow alcohol, illegal drugs, or tobacco to be sold, used or consumed in, on or about the Facility. CITY shall not permit or allow any portion of the Facility to be rented or utilized by any person, group or company that intends to provide alcoholic beverages at an event or meeting. The CITY shall make these facts known, in writing and through oral communications, to all staff members and participants at the Facility. 1.9 Reserved Areas. 1.9.1 CLUB Office Areas. Excepted from the license herein granted to CITY is the area of the CLUB's staff offices. 1.9.2Storage Areas. Excepted from the license herein granted is the area of the CLUB's storage for games and supplies which is hereby specifically reserved and granted to the exclusive and full time use of the CLUB during the term of this Agreement. 2.0 OPERATIONS. 243 2.1 Fees. CITY may charge attendance fees to its invitees and users. 2.2 Log Book. Each Party shall keep, maintain and permit the inspection by the other Party of, a joint log book in a form approved by the CLUB and the CITY in which the CITY and the CLUB shall maintain a record of acts of vandalism, repairs, incidents of graffiti, and other major incidents. 2.3 Procedure Training. CITY shall cause and train its employees to comply with procedures in a manual ("Procedures Manual") the CLUB prepares regarding utility turn-offs, alarm responses, locking up/closing, key distribution, facility damage (including graffiti reporting). The CLUB shall provide CITY with a copy of hereby mentioned Procedures Manual and provide CITY with a facility alarm code. 2.4 Key Provision. Parties will coordinate on providing keys and lock up procedures and use of the alarm system. 2.5 Maintenance. Except for conditions which may be corrected by normal janitorial services, all Parties shall leave the Facility at the conclusion of their daily time allotment in a neat and clean condition and one that does not impose any additional duty on the janitorial and custodial services staff, or upon the next occupant of the Facility. The Facility shall be kept and maintained in a clean, sanitary and safe condition as established by the CLUB. The CLUB shall also be responsible for acceptable maintenance of all landscape areas, playgrounds, parking lots, and trash enclosure. Except for conditions which may be corrected by normal janitorial services, all Parties shall leave the Fitness Classroom at the conclusion of any use in a neat and clean condition and one that does not impose any additional duty on the janitorial and custodial services staff, or upon the next occupant of the Fitness Classroom. The Fitness Classroom shall be kept and maintained in a clean, sanitary and safe condition as established by the CITY. 3.0 MUTUAL INDEMNITY AND RELEASE. Reciprocal Indemnity for Invitee's, Employee's or Trespasser's Personal and Property Injuries. Each Party ("Indemnifying Party") indemnifies each other Party ("Indemnified Party"), holds the Indemnified Party harmless, and agrees to defend the Indemnified Party against loss, damage or liability on a claim, the adverse judgment, adverse order on, or good faith settlement of, such a claim, including attorney's fees and court costs in defending such claim, suffered by an Indemnified Party due to personal injury to, or damage to the property of, an invitee (including a Permittee) of an Indemnified Party ("Indemnified's Invitee"), an employee ("Indemnified's Employee") of an Indemnified Party, or to a trespasser or other uninvited person, at the Facility and/or Fitness Classroom primarily caused by the act or omission of the Indemnifying Party, its employees or invitees. 244 4.0 INSURANCE. The Parties agree to provide insurance in accordance with the provisions of this Section 3. 4.1 CITY's Insurance Obligation. Without limiting the indemnification provisions provided herein, the CITY, at its sole expense, shall obtain and keep in force during the term of this Agreement and any extensions thereof, a policy or policies of general liability insurance covering all injuries to persons and damage to property occurring in, upon or about (i) the Facility resulting from any actions or omissions of the CITY or any use of the Facility by the CITY or its invitees in accordance with the terms of this Agreement, or (ii) the Fitness Classroom resulting from any actions or omissions of the CITY or any use of the Fitness Classroom by the CITY or its invitees. The policy or policies evidencing such insurance shall name the CLUB and its officials, officers, employees, and agents as additional insureds, shall provide that same may not be cancelled or amended without written notice to the CLUB, and shall provide for a combined single limit coverage of bodily injury and property damage in the amount of not less than One Million Dollars ($1,000,000). Such policy or policies shall be issued by an insurance company licensed to do business in the State of California and be rated A-/VIII or better by ambest.com. Prior to the Effective Date, and upon renewal of such policies, the CITY shall submit to the CLUB certificates of insurance and any applicable endorsements evidencing that the foregoing policy or policies are in effect. At the CITY's option, CITY shall be allowed to self -insure the insurance coverages as required above. 4.2 CLUB's Insurance Obligation. Without limiting the indemnification provisions provided herein, the CLUB, at its sole expense, shall obtain and keep in force during the term of this Agreement and any extensions thereof, a policy or policies of general liability insurance covering all injuries to persons and damage to property occurring in, upon or about (i) the Facility resulting from any actions or omissions of the CLUB or any use of the Facility by the CLUB or its invitees, or (ii) the Fitness Classroom resulting from any actions or omissions of the CLUB or any use of the Fitness Classroom by the CLUB or its invitees in accordance with the terms of this Agreement. The policy or policies evidencing such insurance shall name the CITY and its officials, officers, employees, and agents, as additional insureds, shall provide that same may not be cancelled or amended without written notice to the CITY, and shall provide for a combined single limit coverage of bodily injury and property damage in the amount of not less than One Million Dollars ($1,000,000). Such policy or policies shall be issued by an insurance company licensed to do business in the State of California and be rated A-/VIII or better by ambest.com. Prior to the Effective Date, and upon renewal of such policies, the CLUB shall submit to the CITY certificates of insurance and any applicable endorsements evidencing that the foregoing policy or policies are in effect. 5.0 SERVICES OF CLUB. 245 5.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the CLUB shall continue to provide those services related to social recreation programs to the children of La Quinta according to the Desert Sands Unified School District Master Calendar. Regular school session Monday -Friday 2:00 p.m.-7:00 p.m. School holiday breaks Monday -Friday 7:30 a.m.-5:30 p.m. Summer break Monday -Friday 7:30 a.m.-5:30 p.m. Excluding any days off for observance of Boys and Girls CLUB holiday schedule. The CLUB is required by this Agreement to be familiar with and comply with the Community Development Block Grant (CDBG) regulations and shall further comply with the terms and conditions of any applicable Sub -Recipient Agreement for the use of Community Development Block Grant Funds entered into by CLUB and CITY (each a "Sub -Recipient Agreement"). The CLUB understands and agrees that no waiver or exception can be granted to the CDBG policies, regulations, or requirements, or any of the terms or conditions set forth in a Sub -Recipient Agreement except with express written consent of the City Manager. The Social Recreation program is to include but is not limited to table games, board games, game technique clinics, tournaments, holiday parties, and to provide other opportunities for fun and constructive use of children's leisure time. CLUB warrants that all services will be performed in a competent, professional, and satisfactory manner in accordance with the standards prevalent in the industry for such services. 6.0 COMPENSATION. 6.1 Community Development Block Grant (CDBG). It is the understanding of the CLUB and the CITY that CDBG funds will be used to fund this portion of the contract. The maximum sum of Twenty Thousand Dollars ($20,000) per fiscal year is contingent upon the CLUB completing the necessary reporting documents required by the Riverside County CDBG program. 6.2 Contract Sum (""License Fee"). For the License Fee the CITY shall make quarterly payments of $10,000 for a total amount not to exceed Eighty Thousand Dollars ($80,000) during the term of this Agreement. The first quarter payment will be prorated based on the number days in operation for fiscal year 2020-21 due to COVID-19. For the term of this Agreement, the License Fee payments will be made to the CLUB according to the following schedule: Payment Amount Payment Date $10,000 July 31, 2020 and July 31, 2021 $10,000 October 31, 2020 and October 31, 2021 246 $10,000 January 31, 2020 and January 31, 2021 $10,000 April 30, 2020 and April 30, 2021 In the event this Agreement is terminated pursuant to the terms hereof, the final payment shall be as follows: (i) if the final date of this Agreement occurs on a Payment Date, then the $10,000 payment due on said Payment Date shall be the final payment due hereunder; and (ii) if the final date of this Agreement occurs on a date other than a Payment Date, then the payment due on said final date shall be $10,000 prorated for the number of days during the last quarter for which this Agreement was in effect. 7.0 PERFORMANCE SCHEDULE. 7.1 Time of Essence. Time is of the essence in the performance of this Agreement. 7.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Section 4.1. Extensions to the time period specified in Section 4.1 may be approved in writing by the Community Resources Director of the CITY (the "Contract Officer"). CDBG reporting forms must be filed in a timely manner in compliance with CDBG reporting timelines. 7.3 Term. This Agreement shall become effective July 1, 2020, and shall remain in effect for a term of two (2) years, with an option to renew for an additional 4 years unless earlier terminated as provided herein. Either party may terminate this Agreement providing the other with six (6) months prior written notice of the termination date. 7.4 Default. Failure or delay by either party to perform any covenant, condition or provision of this Agreement within the time provided herein constitutes a default under this Agreement. The injured party shall give written notice of default to the party in default, clearly detailing the default to be cured. The defaulting party shall immediately commence to cure such default and shall diligently complete such cure within thirty (30) days from the date of the notice or such longer period if the nature of the default is such that more than thirty (30) days is required to cure such default. Notwithstanding any other provision of this Agreement, the injured party shall have the right to immediately terminate this Agreement by written notice to the other party in the event of a default which is not cured within the time set forth in this section. 8.0 RECORDS AND REPORTS. 8.1 Reports. CLUB shall prepare and submit to CITY a monthly report of attendance concerning the services as outlined in this Agreement. In addition, a progress report, including an accounting of expenditures, shall be provided on or about December 15, 2020, June 15, 2021, December 15, 2021, and 247 June 15, 2022. The CLUB shall prepare reports and intake forms as required by the Riverside County CDBG program. 8.2 Records. CLUB shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the CITY to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. CITY shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. 8.3 Release of Documents. The reports, records, documents and other materials prepared by CLUB in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or except as required by law. CLUB shall not disclose to any other private entity or person any information regarding the activities of the CITY, except as required by law or as authorized by the Contract Officer. 8.4 Community Development Block Grant (CDBG) Funding. The CLUB agrees to comply with the reporting processes of the Riverside County CDBG program in order to document that the program meets the National Objective by serving limited clientele - all persons (100%) served by the services outlined in this Agreement shall be low or moderate income. 9.0 MISCELLANEOUS PROVISIONS. 9.1 Attorneys' Fees. In the event any declaratory or other legal or equitable action is instituted between CITY and CLUB in connection with this Agreement, the prevailing Party shall be entitled to recover from the losing Party all of its costs and expenses, including court costs and reasonable attorneys' fees, and all fees, costs and expenses incurred on any appeal or in collection of any judgment. 9.2 Notices. Any notice, request, demand, consent, approval or other communication required or permitted hereunder or by law shall be validly given or made only if in writing and delivered in person to an officer or duly authorized representative of the other Party, or deposited in the United States mail, duly certified or registered (return receipt requested), postage prepaid, or delivered through another commercially reasonable method, including facsimile transmission and addressed to the party for whom intended, as follows: If to CITY: City of La Quinta Attn: City Manager 78-495 Calle Tampico La Quinta, CA 92253 Fax: (760) 777-7101 If to CLUB: Boys and Girls Club of La Quinta Attn: Quinton Egson, Chief Executive Officer 42600 Cook Street, Suite 120 Palm Desert, CA 92260 Fax: (760) 836-1160 Any Party may from time to time, by written notice to the other, designate a different address which shall be substituted for that specified above. If any notice or other document is sent by mail as aforesaid, the same shall be deemed fully delivered and received forty-eight (48) hours after mailing as provided above. If any notice or document is sent by facsimile transmission, the same shall be deemed fully delivered and received upon the transmission to the sender of a facsimile confirmation sheet. 9.3 Gender and Number. In this Agreement (unless the context requires otherwise), the masculine, feminine and neuter genders and the singular and the plural shall be deemed to include one another, as appropriate. 9.4 Entire Agreement. This Agreement and the Lease constitute the entire agreement between the Parties hereto pertaining to the subject matter hereof, and the final, complete and exclusive expression of the terms and conditions thereof. All prior agreements, representations, negotiations and understanding of the parties hereto, oral or written, express or implied, are hereby superseded and merged herein. 9.5 Captions. The captions used herein are for convenience only and are not a part of this Agreement and do not in any way limit or amplify the terms and provisions hereof. 9.6 Governing Law. This Agreement and the exhibits attached hereto have been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. 9.7 Invalidity of Provision. If any provision of this Agreement as applied to any Party or to any circumstance shall be adjudged by a court of competent jurisdiction to be void or unenforceable for any reason, the same shall in no way affect (to the maximum extent permissible by law) any other provision of this Agreement, the application of any such provision under circumstances different from those adjudicated by the court, or the validity or enforceability of this Agreement as a whole. 9.8 Amendments. No addition to or modification of any provision contained in this Agreement shall be effective unless fully set forth in writing by CLUB and CITY. 9.9 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute but one and the same instrument. 249 9.10 Binding Upon Successors. The terms and conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns and successors of the parties hereof. [signatures on following page] 250 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year set forth herein above. CITY OF LA QUINTA, a municipal corporation JON MCMILLEN City Manager Date ATTEST: MONIKA RADEVA, City Clerk APPROVED AS TO FORM: WILLIAM H. IHRKE City Attorney BOYS AND GIRLS CLUB OF COACHELLA VALLEY, PRESIDENT GERALD R. FORD BOYS AND GIRLS CLUB OF L QUINTA, a nonprofit organizatio QUINTON EGSON President & CEO Date 251 252 City of La Quinta CONSENT CALENDAR ITEM NO. 14 CITY COUNCIL MEETING: June 16, 2020 STAFF REPORT AGENDA TITL' : APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH SCOPE EVENTS, LLC, TO PRODUCE THE LA QUINTA ART CELEBRATION EVENT ON MARCH 4-7, 2021 RECOMMENDATION Approve Amendment No. 1 to Agreement for Contract Services with Scope Events, LLC, to produce the La Quinta Art Celebration event on March 4-7, 2021; and authorize the City Manager to execute the amendment. EXECUTIVE SUMMARY • In August 2019, the City contracted with Scope Events, LLC (Scope) to produce an art event in La Quinta on March 5-8, 2020. • At the June 2, 2020 Council meeting, Scope provided an event summary on the results of the 2020 La Quinta Art Celebration to demonstrate their ability to deliver a high -quality fine art event. • The LQ Art Celebration had strong attendance, art sales, and introduced new concepts that elevated this year's event from preceding art events. • The existing agreement expires on August 6, 2020 and allows for a one- year extension. • Council approval of Amendment No. 1 would initiate the planning process for the March 4-7, 2021 art event. FISCAL IMPACT In exchange for title sponsorship or the highest level available, Scope would be exempt from facility use fees, which is approximately $28,000 and the City would incur the Burrtec charges of approximately $5,000 from the Recycling Fund. In addition, up to $35,000 in digital, print, and social media marketing dollars through City advertisement buys. The event producer would pay all other applicable services and fees including traffic, police, fire, and business license to conduct the event. Revenues generated from business license and tax from art sales will go to the General Fund to support City services. 253 BACKGROUND/ANALYSIS The inaugural event was held on March 5-8, 2020 at the Civic Center Campus. There was an eclectic variety of artists, musicians entertained guests as they browsed the art, and the bistro offered a wide selection of gourmet meals. The combination of these components resulted in a highly successful event through an enhanced experience and galvanized La Quinta's legacy as a fine art destination. A major component in the success of the event is the promoter's ability to secure artists well in advance - a process that begins in late June. Before, the call -for -artists can be published, the existing agreement needs to be extended another year (Attachment 1). The terms of the extension would remain the same, however staff will begin exploring a long-term partnership with the Promoter following the 2021 event and bring forth to Council for consideration. If the Council elects to extend the agreement, staff will begin working closely with the Promoter and the call for artists will be published. ALTERNATIVES Council may elect not to renew the contract, resulting in no March 2021 event. Prepared by: Jaime Torres, Management Analyst Approved by: Chris Escobedo, Community Resources Director Attachment: 1. Amendment No. 1 to Scope Events Agreement 254 ATTACHMENT 1 AMENDMENT NO. 1 TO AGREEMENT WITH SCOPE EVENTS LLC This Amendment No. 1 to Professional Services Agreement ("Agreement") is made and entered into as of the day of June 2020 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and SCOPE EVENTS, a California Limited Liability Company ("Contracting Party"). RECITALS WHEREAS, on August 6, 2019, the City Council approved an Agreement for Contract Services (Agreement) with Paul Anderson to provide services related to the organization and holding of an art event; and WHEREAS, on or about October 29, 2019, the City and Contracting Party entered into a one-year Agreement to provide services related to the organization and holding of art event on March 5-8, 2019; and, WHEREAS, Section 3.4 Term provides that the Agreement will expire on August 6, 2020 and may be extended for one additional year; and WHEREAS, the City and Contracting Party hereby mutually agree to extend the Agreement for one additional year, commencing on August 6, 2020 and terminate on August 6, 2021 ('Extended Term"); and NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1. Section 3.4. Term is amended to read as follows: Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on August 6, 2020, and terminate on August 6, 2021 ("Extended Term"). This Agreement may be extended for an additional 1-year term upon Rev. 7/28/2017 255 mutual agreement by both parties and pursuant to the Standards of Performance in Exhibit "A". 2. Exhibit A is amended to read as follows: 1. Services to be Provided: Contracting Party shall promote the City and shall plan, coordinate, produce, and break down an outdoor event that will have artists and their work available for display and purchase (periodically referred to as the "event"). The event will occur between March 4 through 7, 2021, and the hours of operation for the event will be 10 a.m. until 7 p.m. for March 4 and 10 a.m. until 5 p.m. each day from March 5-7, 2020. The location of the event will be at the La Quinta Civic Center Campus, which shall be the open-air area in the City located between and around City Hall, the Wellness Center, and the City Library (the "Civic Center Campus"); additionally, Contracting Party shall have the right to use the following additional parking and temporary loading/unloading areas for those stated purposes (the "City Parking and Loading Areas"), as depicted in Area Site Map attached as an Addendum to this Exhibit "A" and incorporated by reference. The Civic Center Campus and City Parking and Loading Areas may periodically be referred to as the "City Properties." Contracting Party acknowledges and understands that the Area Site Map designates privately owned properties and parking areas, and that the City has no control over those properties, and that nothing in this Agreement does or may be construed as granting the Contracting Party the right to use those properties. The City hereby grants the Contracting Party the non-exclusive right to use the City Properties, which right to use is subject to the terms and conditions of this Agreement. The use of the City Properties shall be subject to the City's use of the City Properties in the ordinary course of business and as further described under this Agreement. Contracting Party shall have use of the Civic Center Campus for the event between March 4 through 7, 2021, and Contracting Party shall have the use of the Civic Center Campus and periodic use of the City Parking and Loading Areas according to the following schedule: Set up & Break Down: February 27 through March 9, 2021 (the "Use Period") Parking: Non-exclusive use for attendees during event hours During the Use Period, Contracting Party may use the City Properties for organizing, setting up, breaking down, and holding the Rev. 7/28/2017 256 event on March 4 through 7, 2021. The set-up, operation, production, and break down of the event shall be according to first-class standards and consistent with other events that display and sell fine art, crafts, sculpture, and other items from artists. If Contracting Party seeks to change the dates of the event, Contracting Party shall, not less than six (6) months prior to the designated commencement of the Use Period, deliver a written request to the City with alternative dates for the Use Period and event, which the City may, in its sole discretion, approve or deny. Contracting Party shall have the obligation to provide and facilitate all materials and equipment to be used for the event on March 4 through 71 2021, as well as any ancillary materials and equipment necessary or property for the set-up, operation, and break down of the event during the Use Period. Contracting Party, at its sole cost and expense (and notwithstanding any financial or in -kind contribution from the City), employ an adequate number of competent and responsible personnel to be on the City Properties at all times during the event between March 4 through 7, 2021, to supervise participants, spectators, purchasers, and any attendees, to ensure safety and order. Contracting Party, at its sole cost and expense (and notwithstanding any financial or in -kind contribution from the City), shall employ an adequate number of competent and responsible personnel to be present at all times on the City Hall South Parking Lot during the Use Period for the purpose of ensuring that no vehicle associated in any way with the event parks without prior written approve from the City Manager. Said personnel shall be directed to allow all City employees, consultants, agents, and other persons conducting City business to park in the City Hall South Parking Lot during business hours when City Hall is open, including for any City Council or other City commission or board meeting. Contracting Party shall develop a parking plan that ensures parking associated with the set-up, operation, production, or breaking down of the event in no way interferes with parking associated with City Hall, Wellness Center, and the Library operations. Contracting Party shall be solely responsible for the care, safety, and supervision of all participants, spectators, purchasers, and any attendees on the City Properties during the Use Period and for all claims and liabilities arising therefrom. Contracting Party shall maintain the City Properties and all improvements thereon in good conditions, free of debris, rubbish, waste, and graffiti. Contracting Party shall have the obligation to ensure the City Properties, and any portion thereof, are restored at the end of the Use Period to the condition that the City Properties were at the Rev. 7/28/2017 257 commencement of the Use Period. The determination of whether the City Properties have been properly restored shall be made by the City Manager or designee, and such determination shall be final. Contracting Party shall take all steps directed by the City Manager or designee to restore the City Properties to the City Manager's reasonable satisfaction. Contracting Party shall be responsible to make all repairs and/or replacements of any City property destroyed or otherwise damaged during the Use Period for any set up, break down, operation, production, or any other use of the City Properties by Contracting Party or its employees or agents, or by any participants, spectators, purchasers, and any attendees of the event. The City may demand that any damage or destruction be repaired or replaced by Contracting Party within thirty (30) days of the end of the Use Period or, at City's discretion, City may make such repair and replacement and Contracting Party shall reimburse City for such expense within thirty (30) days of receipt of invoice for said expenses. If any such destruction or damage occurs during the Use Period on the City Properties, it shall be presumed by and between City and Contracting Party that the expense of such destruction or damage is the obligation of Contracting Party and the burden shall be place on Contracting Party to prove that City should be responsible for such expense. Contracting Party shall be responsible, at its sole expense (except for any contribution by City set forth in this Agreement), to discard all debris, rubbish, and waste on the City Properties resulting from the event or use of the City Properties during the Use Period in full compliance with applicable laws to a location off of the City Properties. Contracting Party shall have no legal or equitable claim against the City, any City agent, or third party to the extent that City construction or repair activity restricts in any manner the ability of Contracting Party to use the City Properties as set forth in this Agreement. No less than two (2) months prior to commencement of the Use Period, Contracting Party shall provide City with a list of the names and contact information for persons designated by Contracting Party who are authorized to act on behalf of Contracting Party for the set-up, operation, production, and break down of the event. Contracting Party shall respond to any City inquiries regarding any such authorized person promptly, and in no event later than the next business day if City communicates there is an urgency to respond to a purported authorized agent. Rev. 7/28/2017 258 The City and Contracting Party shall cooperate in partnership with La Quinta Art Celebration 2021 to occur between March 4 through 7, 2021. 2. Additional Terms Relating to the Scope of Services and City Rights: • Use of Civic Center Campus for March 4-7, 2021 will be at no cost to Contracting Party; • Use of City Parking and Loading Areas around the Civic Center Campus for March 4-7, 2021 will be at no cost to Contracting Party; • Use of City Hall parking lots for March 4-7, 2021 event will be at no cost to producer; • The Proposed 1-year Extended Term, and City's decision whether to extend the term, shall be based on the City's sole and absolute discretion, but will take into account Contracting Party's performance for the event on March 4-7, 2021; Lposit, City to waive or reduce the $25,000 Temporary Use Permit which shall only be waived or reduced upon Contract Officer's approval; �usiness City will coordinate with Contracting Party to provide expedited licensing for artists and vendors at the March 4-7, 2021 event; • In exchange for Contracting Party's top level sponsorship for the event on March 4-7, 2021, City will provide the following: • Underwrite the cost of trash services, up to $5,000, for the March 4-7 event; ■ Market and press releases to support the event; ■ Advertisement dollars up to $35,000, to be used by the City in its sole and absolute discretion in furtherance of promoting the March 4-71 2021 event; • City installation of banners on city poles, provided by Contracting Party, where the City will install the banners in the Village Area of the City; Contracting Party may request for banners to be on city poles on Highway 111 and Washington Street, but Contracting Party must install or have them installed with the proper authorization and permits from the City. In all other respects, the original Agreement shall remain in effect. Rev. 7/28/2017 259 IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 1 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation Dated: Jon McMillen, City Manager City of La Quinta, California ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California SCOPE EVENTS, LLC. a California Limited Liability Company Dated: Paul Anderson Chief Executive Officer Rev. 7/28/2017 260 CONSENT CALENDAR ITEM NO. 15 City of La Quints CITY COUNCIL MEETING' ]une 16, 2020 STAFF REPORT AGENDA TITL' : APPROVE SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF RIVERSIDE FOR A ONE-YEAR EXTENSION FOR LIBRARY, MUSEUM AND MAKERSPACE MANAGEMENT RECOMMENDATION Approve the Second Amendment to the Memorandum of Understanding with the County of Riverside for a one-year extension for Library, Museum and Makerspace management; and authorize the City Manager to execute the amendment. EXECUTIVL SUMMARY • The City has a Memorandum of Understanding (MOU) with the County of Riverside (County) to manage the La Quinta Library, Museum, and Makerspace. • All programs and service delivery will be re -assessed, and new processes implemented due to the COVID-19 pandemic. • The MOU will expire on June 30, 2020 and this Second Amendment (Attachment 1) would extend the agreement to June 30, 2021. FISCAL IMPACT - The 2020/21 Library and Museum Fund budget incorporates funding for contract services with a 10% reduction due to the delayed opening of operations as a result of COVID-19. BACKGROUND/ANALYSIS The County collects $2.7 million annually in library tax credits for the Library, Museum, and the Makerspace. Since 2004, the City has contracted with the County to manage the La Quinta Library. The MOU was amended and extended in previous years to include the management of the Museum and Makerspace. This MOU provides for the County to contract these 261 services to LS&S. The total cost for these services is $1,360,190 and the breakdown is as follows: • Library management of $700,000; • Books and purchase of materials of $100,000; • Museum management of $195,000; • Makerspace management $165,190; and • County technical and administration services $200,000 a year. The current MOU is set to expire on June 30, 2020. This extension would allow the City to work with the County on COVID-19 compliance processes, facility improvements, and implement new service delivery. The amendment (Attachment 1) provided by the County is scheduled for the Board's review and consideration on June 23, 2020. Due to the specialized services and experience required for the Library, Museum and Makerspace staff recommends extending the agreement with the County to continue providing these services to the community. The County shall cooperate with City and take good faith efforts to re -open and safely operate the La Quinta Library as soon as reasonably possible with accommodations for services consistent with minimizing the spread of COVID-19. The 2020/21 budget includes a 10% reduction to contract service due to the delayed opening of operations. In 2020/21, total anticipated revenues are $2,808,500 and expenses are $1,715,100 for a budget surplus of $1,093,400 which shall remain in the Library and Museum Fund account held by the City. ALTERNATIVES Council may modify and/or deny the extension of the MOU with the County. Prepared by: Christina Calderon, Community Resources Manager Approved by: Chris Escobedo, Director of Community Resources Attachment: 1. Second Amendment to Memorandum of Understanding 262 ATTACHMENT 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECOND AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING (MOU) TERMS AND CONDITIONS TO PROVIDE MANAGEMENT OF THE LA QUINTA BRANCH LIBRARY AND THE LA QUINTA MUSEUM This Second Amendment to the Memorandum of Understanding ("Second Amendment") is made and entered into this day of , 2020 ("Effective Date") by and between the COUNTY OF RIVERSIDE ("COUNTY"), a political subdivision of the State of California, and the CITY OF LA QUINTA ("CITY"), a California municipal corporation. WHEREAS, the COUNTY and CITY entered into that certain Memorandum of Understanding ("MOU") dated August 18, 2015 setting forth the terms and conditions for the COUNTY to provide management of the La Quinta Library and La Quinta Museum; and WHEREAS, the COUNTY and CITY entered into that certain First Amendment to the Memorandum of Understanding dated May 8, 2018 setting forth the terms and conditions for the COUNTY to provide management of the La Quinta Makerspace; and WHEREAS, both parties have reached an agreement that they wish to extend the MOU for one (1) year with an option to extend for one (1) additional year, and cooperate with each other regarding the re -opening and provision of library services in light of novel coronavirus disease of 2019 ("COVID-19"), as set forth in writing in the form of this Second Amendment. NOW THEREFORE, for good and valuable consideration the receipt and adequacy of which is hereby acknowledged, the parties agree as follows: 1. TERM. Section 1 of the MOU is hereby amended by the following: The term of the MOU shall be extended for one (1) year, commencing on July 1, 2020 and expiring on June 30, 2021 ("Extension Term"). The terms and conditions related to Makerspace Management shall remain in effect through and including June 30, 2021. CITY shall have one (1) option to extend the term of the MOU for one (1) year by written amendment to the MOU ("Extension Option"). In order to exercise the Extension Option, CITY must provide written notice to COUNTY of its desire to exercise said option at least thirty (30) days prior to the end of the Extension Term. Page 1 of 3 263 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2. COOPERATION BY PARTIES FOR COVID-19 RE -OPENING AND OPERATIONS. COUNTY shall cooperate with CITY and take good faith efforts to keep CITY informed by written or verbal communication, no less than once every week, of the status and deployment for re -opening and operations at the La Quinta Library, La Quinta Museum, and La Quinta Makerspace, with accommodations for services provided to minimize the spread of COVID-19. COUNTY shall consider management practices provided by CITY, the California Department of Public Health, the County of Riverside, and any other reputable source for best practices for management of the buildings subject to the MOU. COUNTY shall cooperate with CITY and take good faith efforts to re -open and safely operate the La Quinta Library as soon as reasonably possible with accommodations for services consistent with minimizing the spread of COVID-19. 3. CAPITALIZED TERMS/SECOND AMENDMENT TO PREVAIL. Unless defined herein or the context requires otherwise, all capitalized terms herein shall have the meaning defined in the MOU, as heretofore amended. The provisions of this Second Amendment shall prevail over any inconsistency or conflicting provisions of the MOU, as heretofore amended, and shall supplement the remaining provisions thereof. 4. MISCELLANEOUS. Except as amended or modified herein, all the terms of the MOU shall remain in full force and effect and shall apply with the same force and effect. Time is of the essence in this Second Amendment and the MOU and each and all of their respective provisions. Subject to the provisions of the MOU as to assignment, the agreements, conditions and provisions herein contained shall apply to and bind the heirs, executors, administrators, successors and assigns of the parties hereto. If any provisions of this Second Amendment or the MOU shall be determined to be illegal or unenforceable, such determination shall not affect any other provision of the MOU and all such other provisions shall remain in full force and effect. The language in all parts of the MOU shall be construed according to its normal and usual meaning and not strictly for or against either COUNTY or CITY. Page 2 of 3 264 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 5. EFFECTIVE DATE. This Second Amendment shall not be binding or consummated until its approval by the Riverside County Board of Supervisors and fully executed by the Parties. IN WITNESS WHEREOF, COUNTY and CITY have caused this Second Amendment to be duly executed this day of 12020. COUNTY OF RIVERSIDE, a political subdivision of the State of California Bv: V. Manuel Perez, Chairman Board of Supervisors ATTEST: Kecia R. Harper Clerk of the Board By: Deputy APPROVED AS TO FORM: Gregory P. Priamos, County Counsel Bv: Thomas Oh Deputy County Counsel CITY OF LA QUINTA, a California municipal corporation By: Jon McMillen, City Manager ATTEST: Monika Radeva City Clerk By: Clerk APPROVED AS TO FORM: Bv: City Attorney SH:AJ:DM:KC MT:TBD \\edafp01\shared\libra ry\contracts\city of la quinta - mou\mou_2020-2021\second amendment year extension_2020- 2021.docx Page 3 of 3 265 266 BUSINESS SESSION ITEM NO. 1 City of La Quints CITY COUNCIL MEETING' ]une 16, 2020 STAFF REPORT AGENDA TITLE, ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2020/21 BUDGET AND ESTABLISH THE CITY'S APPROPRIATIONS LIMIT RECOMMENDATION Adopt a resolution to approve the Fiscal Year 2020/21 Budget and establish the City's appropriations limit. EXECUTIVE SUMMAR` • The 2020/21 Proposed Budget consists of the City, Housing Authority, Financing Authority, and Capital Improvement budgets and incorporates Council direction provided during study sessions. • The Capital Improvement Program (CIP) is a five-year program that identifies the scope, budget, and schedule for capital projects encompassing street, park, facility, and infrastructure projects. Only year one is funded with this action ($18,435,400). • The Financial Advisory Commission and Housing Commission have unanimously approved the recommended budget. FISCAL IMPACT The Proposed Budget anticipates total revenues of $88,486,800 and total expenditures of $95,207,350 for all funds operated by the City. A summary of revenues and expenses by fund is located in Attachment 1, Exhibit D. BACKGROUND/ANALYSIS Attachment 1 provides a narrative of the 2020/21 Proposed Budget and includes the following exhibits: A - General Fund Revenues and Expenditures by Department/Division B - General Fund progressive summary of budget study sessions C - Measure G Revenues and Expenditures Summary D - Summary of Revenues and Expenditures by Fund for 2020/21 E - Fiscal Year 2020/21 CIP Summary F - Appropriations Limitation Calculation (Gann Limit) G - Fiscal Year 2020/21 Personnel Schedule 267 ALTERNATIVES Council may further adjust the various appropriations included in the recommended 2020/21 Operating and Capital Improvement Program budgets. Prepared by: Karla Romero, Finance Director Approved by: Jon McMillen, City Manager Attachment: 1. 2020/21 Proposed Budget Overview RESOLUTION NO. 2020 - XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING THE CITY'S APPROPRIATION LIMIT FOR FISCAL YEAR 2020/21 AND APPROVING A BUDGET FOR FISCAL YEAR 2020/21 WHEREAS, each year the La Quinta City Council adopts a Budget for Revenues and Expenditures for the upcoming Fiscal Year; and WHEREAS, the City Council desires to make provisions for a level of services commensurate with the needs of the City; and WHEREAS, the City Council has reviewed said budget and capital improvement program and has had several public meetings to receive public input; and WHEREAS, the City Council has, after due deliberation and consideration, made such amendments in the proposed budget and capital improvement program as it considers desirable; and WHEREAS, Section 7910 of the Government Code of the State of California provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year; and WHEREAS, Section 7902(b) of the Government Code sets forth the method for determining the said appropriations limit, to be based upon the limit applicable for the prior fiscal year and adjusted for changes in the cost - of -living and in City population. NOW, THEREFORE, BE IT RESOLVED by the City of La Quinta to adopt, as follows: SECTION 1. The appropriations limit for the City of La Quinta established in accordance with Section 7902(b) of the California Government Code, for Fiscal Year 2020/21 is $141,103,621. SECTION 2. It is hereby found and determined that in compliance with Government Code Section 7910, the documentation used in the determination of said appropriations limit for Fiscal Year 2020/21 was . •i Resolution No. 2020 - XXX Budget Approval FY 2020/21 Adopted: June 16, 2020 Page 2 of 3 available to the public in the Finance Department of the City and in the Office of the City Clerk at least fifteen days prior to this date. SECTION 3. The Fiscal Year 2020/21 Budget and capital improvement program which is on file with the City Clerk is hereby approved. SECTION 4. Continuing Appropriations which remain unspent and were authorized by Council in Fiscal Year 2019/20 are approved in the Fiscal Year 2020/21 Budget in an amount not to exceed $1,982,600 (Exhibit A). SECTION 5. Budget adjustment procedures are approved as follows: A. Additional appropriations and the transfer of cash or unappropriated fund balance from one fund to another shall be made only upon City Council approval. B. Transfers of budgeted appropriations between departments or capital projects shall be made only upon City Council approval. C. Transfers of budgeted appropriations between accounts within a department or capital project may be made with the approval of the City Manager or his designee. D. Prior year budget continuing Appropriations and Encumbrances for unexpended capital project and grant appropriations remaining from uncompleted prior year capital projects and grant programs shall be made with City Manager approval. These carry-over appropriations are for prior year Council approved capital projects and shall not exceed the approved project budget. SECTION 6. The City Council, recognizing the need for maintaining Fund Balance reserves has established a Reserve Policy. These funds cannot be appropriated without the explicit approval of the City Council. Exhibit B (General Fund Reserves Overview) will be used in the Fiscal Year 2019/20 Comprehensive Annual Financial Report "CAFR." SECTION 7. The City Manager shall render a monthly report to the City Council on the status of City operations as it relates to the approved budget and any amendments thereto. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of June 2020, by the following vote: 270 Resolution No. 2020 - XXX Budget Approval FY 2020/21 Adopted: June 16, 2020 Page 3 of 3 AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 271 272 CITY OF LA QUINTA RESOLUTION NO. 2020-XXX EXHIBIT A Continuing Appropriations/Carryovers from 2019/20 to 2020/21 Vendor/Program Account Number Description Amount Machinery & Equipment, Fire Services 101-2002-71031 Vehicle Purchase $ 30,000 Building Improvements, Fire Station 101-2002-72110 Fire Station #70 $ 35,000 TOT Resort Rebate Program 101-1007-60536 Future Reimbursements $ 100,000 Buildings 101-1007-71050 Alongi Building $ 437,600 GENERAL FUND CARRYOVERS 602,600 Library Fund Building Improvements 202-3004-72110 Roof Repairs 280,000 Lighting & Landscape District Improvements 215-7004-60431 Materials and Supplies 100,000 Economic Development Fund 247-0000-60510 Small Bus. Emer. Relief Program 1,000,000 SPECIAL FUNDS CARRYOVERS 1,380,000 TOTAL CARRYOVERS FOR ALL FUNDS $ 1,982,600 NOTE: All carryovers are estimates based on projected invoices to end 2019120. Upon completion of the final audit (October 2020), Finance will verify account balances and carryover remaining funds. In no event shall a carryover exceed the per account amount noted above. 273 CITY OF LA QUINTA RESOLUTION NO. 2020-XXX EXHIBIT B LOAN PAYMENT TO GENERAL FUND FROM OPERATING ESTIMATED COMMITTED ESTIMATED AT SUCCESSOR SURPLUS ESTIMATED AT FUND BALANCE 6-30-2020 AGENCY /(SHORTFALL) 6-30-2021 NATURAL DISASTER $ 10,000,000 $ 10,000,000 ECONOMIC DISASTER $ 6,800,000 $ 6,800,000 CASH FLOW $ 5,000,000 $ 5,000,000 CAPITAL REPLACEMENT $ 6,540,000 $ 6,540,000 UNAPPROPRIATED $ 10,993,800 $ 2,591,066 $ 9,200 $ 13,594,066 TOTAL COMMITTED RESERVES $ 39,333,800 $ 2,591,066 $ 9,200 $ 41,934,066 SUMMARY RESERVES 6/30/20 $ 39,333,800 NET CHANGE $ 2,600,266 RESERVES 6/30/21 $ 41,934,066 Net change, $2,600,266 CALCULATION FOR FORMER REDEVELOPMENT AGENCY LOAN REPAYMENT FY 2020/21 Approved Repayment Fund Total Repayment Distribution % Distribution $ General Fund $ 3,238,833 x 80% = 2,591,066 Housing Fund $ 3,238,833 x 20% = 647,767 $ 3,238,833 ESTIMATED ASSIGNED FUND BALANCE ESTIMATED AT 6-30-2020 ADDITIONS DELETIONS ESTIMATED AT 6-30-2021 SALES TAX (MEASURE G) $ 7,438,375 $ 3,127,200 $ (321,900) $ 10,243,675 PUBLIC SAFETY FIRE SERVICE TRUST $ 10,000,000 $ (751,500) $ 9,248,500 CARRYOVERS AND CAPITAL PROJECTS (GENERAL FUND ONLY) $ 13,000,000 $ 13,000,000 PENSION TRUST FUND $ 10,500,000 $ 300,000 $ 10,800,000 OTHER POST EMPLOYMENT BENEFITS TRUST FUND $ 1,800,000 $ 60,000 $ 1,860,000 TOTAL ASSIGNED RESERVES $ 42,738,3751 $ 3,487,200 1 $ (1,073,400)1 $ 45,152,175 274 CI �� ATTACHMENT 1 CALIFORNIA 2020/21 Proposed Budget Overview The General Fund is the primary operating fund of the City and provides funding for police, fire protection, community programs, parks, public buildings, and administrative operations. The proposed budget has a projected surplus of $9,200, a summary of revenues by category and expenses by department is in Exhibit A. Upon adoption Finance will prepare the final budget document. GENERAL FUND FY 2020/21 PROPOSED BUDGET SUMMARY Revenue $ 51,048,000 Less Operating/CIP Expenses (47,911,600 Preliminary Budget Surplus 3,136,400 Less Measure G Reserves (3,127,200 BUDGET SURPLUS $ 9,200 The 2020/21 proposed budget was presented at eleven public meetings held between March and June. Exhibit B provides a progressive summary of these study sessions. Since the June 2 study session, the following items have been incorporated to the 2020/21 budget. • Organizational plan and workforce reductions as approved on June 3 • Increased use of Measure G revenue for Police Services and therefore a reduced allocation to Measure G reserves • Decrease in Parks Internal Service Fund allocation and travel and training budgets • Minor increase in unemployment benefits due to anticipated claims 275 MEASURE G SALES TAX SUMMARY The Financial Advisory Commission was presented the Operating and Capital Improvement budgets and unanimously approved the budgetary uses of Measure G funds which is summarized below. A historical summary is provided in Exhibit C. MEASURE G SALES TAX SUMMARY Measure G Sales Tax Revenue $ 8,197,200 Police Services (4,545,000) Capital Improvements 525,000 Available for Appropriation $ 3,127,200 OTHER FUNDS The City operates 31 Special Revenue Funds, 4 Internal Service Funds, 2 Enterprise Funds and 3 Trust Funds. These funds are legally required to be held separately from the General Fund and are restricted for road repairs, recycling programs, art in public places, police programs, housing programs, bond requirements, golf course operations, internally administered services, and retiree benefits. A summary of revenue and expenses for all Funds is located in Exhibit D. The Capital Improvement Program budget reflects the five-year plan adopted by Council and a summary of funded projects is located in Exhibit E. 2020/21 APPROPRIATIONS LIMIT CALCULATION Annually, the City is required to prepare an Appropriations Limit Calculation (Gann Limit) in accordance with Article XIIIB of the State Constitution. The Gann initiative limits the growth in governments spending to changes in population and inflation. The Gann Limit for 2020/21 is $142,013,244. This means that the City must not spend revenues in excess of this limitation. City revenues subject to the Gann Limit are $49,433,000; therefore, the City is significantly below the limit by a margin of $92,580,244 (Exhibit F). 2020/21 PERSONNEL SCHEDULE Exhibit G summarizes the citywide personnel schedule for 2020/21 and includes 85 full-time and 5 part-time positions. 276 2020/21 BUDGET RESOLUTION The list of estimated continuing appropriations/carryovers (Exhibit A to the Budget Resolution) reflects City commitments to projects, services or purchases that were made in 2019/20 but will not be completed, fulfilled, or paid for by the end of the fiscal year. The continuing appropriations total is $1,982,600; of this amount $602,600 are General Fund carryovers, and $1,380,000 are Special Funds. These unexpended funds remain available, but Council approval is needed to re - appropriate them for use in 2020/21 (since all appropriations lapse at the end of the fiscal year). Capital project and grant carryovers are not included as they are part of the year-end auditing process and will be included in the 2019/20 year-end budget report. Exhibit B to the Budget Resolution depicts total General Fund reserves currently estimated to end 2019/20 at $39,333,800 with a projected increase of $2,600,266 to $41,934,066 during fiscal year 2020/21. Project fund balances for Measure G sales tax, public safety fund, fire services trust fund, carryovers/capital projects, pension and other employee benefit trusts are also provided. 277 278 EXHIBIT A CITY OF LA QUINTA FY 2020/21 ADOPTED BUDGET ESTIMATED CURRENT RESOURCES: REVENUES: TAXES $ 38,596,000 LICENSES & PERMITS 1,136,800 INTERGOVERNMENTAL 8,479,700 CHARGES FOR SERVICES 785,500 FINES & ASSESSMENTS 290,000 OTHER/MISCELLANEOUS 1,438,100 Measure G Reserves 321,900 ESTIMATED CURRENT REQUIREMENTS: EXPENDITURES: CITY COUNCIL $ 292,900 CITY MANAGER 1,817,300 CITY MANAGER 707,000 MARKETING/COMMUNITY RELATIONS 1,110,300 CITY ATTORNEY 565,000 CITY CLERK 593,400 COMMUNITY RESOURCES 28,672,700 HUMAN RESOURCES 264,400 POLICE 17,506,700 FIRE 8,021,700 CR ADMIN 700,600 WELLNESS CENTER 543,800 RECREATION PROGRAMS 438,700 CODE ENFORCEMENT 1,196,800 PUBLIC WORKS 5,404,200 PARKS MAINTENANCE 1,670,800 PUBLIC BUILDINGS 1,140,700 PUBLIC WORKS ADMINISTRATION 719,200 DEVELOPMENT SERVICES 390,200 STREETS 484,300 ENGINEERING SERVICES 999,000 DESIGN & DEVELOPMENT 2,718,600 D&D ADMIN 519,300 PLANNING 513,900 BUILDING 777,100 THE HUB 908,300 FISCAL SERVICES 7,847,500 FINANCE 1,393,400 CENTRAL SERVICES (Includes CIP) 6,454,100 PRELIMINARY BUDGET SURPLUS $ 3,136,400 LESS MEASURE G SALES TAX RESERVES (3,127,200 279 EXHIBIT B CITY OF LA QUINTA FY 2020/21 ADOPTED BUDGET Taxes 45,530,600 40,115,600 38,616,000 38,596,000 38,596,000 License & Permits 1,315,400 1,346,400 1,136,800 1,136,800 1,136,800 Intergovernmental 8,561,600 8,572,269 8,471,900 8,462,300 8,479,700 Charges for Services 999,800 999,800 785,500 785,500 785,500 Fines & Assessment 276,500 276,500 290,000 290,000 290,000 Other/Misc. 1,163,300 1,564,300 1,438,100 1,438,100 1,438,100 Total Revenues 57,847,200 52,874,869 50,738,300 50,708,700 50,726,100 Capital/Operating Carryovers* - 12,598,462 - - - Use of Reserves - 4,434,804 - - 321,900 City Council 308,700 294,700 292,000 292,000 292,900 City Manager 883,500 861,975 725,100 720,500 707,000 Marketing & Community Relations 1,301,600 1,338,469 1,129,800 1,121,700 1,110,300 City Attorney 505,000 565,000 565,000 565,000 565,000 City Clerk 623,700 580,530 643,600 663,100 593,400 Human Resources 617,200 537,000 555,900 545,800 264,400 Police 16,866,100 16,396,100 17,508,100 17, 508,100 17,506,700 Fire 7,663,600 8,254,300 8,013,900 8,004,300 8,021,700 Community Resources Admin. 911,400 912,650 700,600 692,800 700,600 Wellness Center Operations 796,400 725,720 735,800 721,500 543,800 Recreational Programs & Events 559,800 633,130 501,600 494,000 438,700 Code Compliance/Animal Control 1,346,300 1,279,600 1,352,200 1,336,800 1,196,800 Parks Maintenance 2,330,900 2,155,800 1,899,500 1,875,300 1,670,800 Public Buildings 1,109,900 1,142,200 1,321,700 1,287,100 1,140,700 Public Works Administration - - 722,800 710,400 719,200 Public Works Dev. Services 619,900 566,500 389,600 389,600 390,200 Streets 74,500 72,000 489,100 483,600 484,300 Engineering Services 1,229,200 1,198,865 830,700 1,148,000 999,000 Design & Development Admin. 986,300 952,300 665,600 665,600 519,300 Planning 536,200 591,000 519,100 507,200 513,900 Building 983,100 899,100 939,000 924,900 777,100 The Hub 1,150,100 1,012,100 1,089,500 1,067,200 908,300 Finance 1,253,200 1,256,400 1,386,700 1,375,200 1,393,400 Centralized Services 2,403,300 3,127,395 2,255,700 2,555,700 2,502,200 Transfers Out (CIP/Other Funds)* 10,578,600 23,856,657 4,080,000 3,875,000 3,951,900 Measure G Reserves (1,916,400) (516,400) (4,325,000) (3,500,300) (3,127,200 Budget Surplus/(Deficit) 292,300 182,244 (2,899,300) (2,322,000) 9,200 * FY 2019/20 current budget includes multi -year capital project carryovers. CITY OF LA QUINTA EXHIBIT C FY 2020/21 ADOPTED BUDGET 2016/17 Actual $ 1,462,650 2017/18 Actual 9,967,657 2018/19 Actual 10,958,118 2019/20 Estimated Budget 8,846,500 2020/21 Proposed 8,197,200 TOTAL $ 39,432,125 Operational Capital Reserves Total by Year 2016/17 Eisenhower Dr. Retention Basin 750,000 Measure G Reserves 16/17 (X-Park Funding) 712,650 - 1,462,650 2017/18 Public Safety Fund 300,000 North La Quinta Landscape Improvements 1,802,576 Citywide Drainage Enhancements 2,407,373 La Quinta Village Road Diet Project 1,000,388 Measure G Reserves 17/18 (X-Park Funding) 147,350 Measure G Reserves 17/18 (Alongi Building Improvements) 800,000 Measure G Reserves 17/18 3,188,070 9,967,657 Measure G Reserves 17/18 (SilverRock Event Site) 321,900 2018/19 Public Safety Fund 850,000 Public Safety Contract Services 2,100,000 Citywide Drainage Enhancements 1,166,500 North La Quinta Landscape Improvements 2,129,613 SilverRock Event Site 1,300,000 Measure G Reserves 18/19 3,412,005 10,958,118 2019/20 Public Safety Contract Services 2,750,000 Corporate Yard Administration/Crew Quarters 411,000 Highway 111 Corridor Improvements 1,000,000 North La Quinta Landscape Improvements 3,859,100 Village Art Plaza Promenade 310,000 Measure G Reserves 19/20 516,400 8,846,500 2020/21 Public Safety Contract Services 4,545,000 X-Park Landscaping 275,000 Highway 111 Corridor Improvements 250,000 3,127,200 8,197,200 TOTAL $ 10,545,000 $ 18,643,450 $10,243,675 $ 39,432,125 27% 47% 26% In 2018/19, the City allocated $860,000 from Measure G reserves for the XPark. $712,650 from 2016/17 and a portion of 2017/18 ($147,350)reserves. In 2019/20, $800,000 of Measure G reserves was allocated to the SilverRock Event Site Alongi Building Improvements. In 2020/21, $321,900 of Measure G reserves was allocated to the SilverRock Event Site. 281 CITY OF LA QUINTA EXHIBIT D FY 2020/21 ADOPTED BUDGET FUND # FUND NAME Estimated Ending Fund Balance As of June 30, 2020 TOTAL REVENUES TOTAL EXPENSES SURPLUS / (DEFICIT) Estimated Ending Fund Balance As of June 30, 2021 101 GENERAL FUND 39,333,800 51,048,000 51,038,800 9,200 39,343,000 201 IGAS TAX FUND 800,000 1,778,400 1,775,300 3,100 803,100 202 LIBRARY & MUSEUM FUND 6,500,000 2,890,000 2,130,500 759,500 7,259,500 203 PUBLIC SAFETY FUND 1,100,000 10,000 1,000,000 (990,000) 110,000 210 FEDERAL ASSISTANCE FUND (CDBG) 10,000 141,900 141,900 - 10,000 212 SLESF (COPS) 150,000 101,000 100,000 1,000 151,000 215 LIGHTING & LANDSCAPING FUND 300,000 1,877,000 1,876,600 400 300,400 220 QUIMBY FUND 1,500,000 80,000 - 80,000 1,580,000 221 JAB 939 - CALRECYCLE 700,000 76,000 100,000 (24,000) 676,000 223 MEASURE A FUND 2,000,000 1,319,000 1,263,900 55,100 2,055,100 225 INFRASTRUCTURE FUND 15,000 200 - 200 15,200 226 EMERGENCY MANAGEMENT PERFORMANCE FUND 5,000 12,100 12,000 100 5,100 227 STATE HOMELAND SECURITY PROGRAM - 5,000 5,000 - - 230 CASp FUND, AB 1379 20,000 18,200 4,400 13,800 33,800 235 SO COAST AIR QUALITY FUND 5,000 53,000 42,200 10,800 15,800 241 HOUSING AUTHORITY FUND 10,800,000 513,300 822,300 (309,000) 10,491,000 243 RDA LOW -MOD HOUSING FUND 2,600,000 35,000 250,000 (215,000) 2,385,000 247 ECONOMIC DEVELOPMENT FUND 3,500,000 40,000 10,000 30,000 3,530,000 249 SA 2011 LOW/MOD BOND 17,100,000 200,000 6,185,000 (5,985,000) 11,115,000 250 TRANSPORTATION DIF 2,500,000 380,000 1,293,000 (913,000) 1,587,000 251 PARKS & RECREATION DIF 1,500,000 304,000 - 304,000 1,804,000 252 CIVIC CENTER DIF 200,000 110,000 - 110,000 310,000 253* LIBRARY DEVELOPMENT DIF 5,000 45,000 30,000 15,000 20,000 254 COMMUNITY CENTER DIF 175,000 16,500 - 16,500 191,500 255 STREET FACILITY DIF 26,000 17,000 17,000 43,000 256 PARK FACILITY DIF 1,500 7,100 7,100 8,600 257 FIRE PROTECTION DIF 90,000 55,500 - 55,500 145,500 270 ART IN PUBLIC PLACES FUND 650,000 111,000 110,000 1,000 651,000 275 LQ PUBLIC SAFETY OFFICER FUND 45,000 2,600 - 2,600 47,600 310 LQ FINANCE AUTHORITY FUND - 1,100 1,100 - - 401 CAPITAL IMPROVEMENT PROGRAMS - 19,058,300 19,058,300 - - 405 SA PA1 CAPITAL IMPROVEMENT BOND 6,100,000 100,000 - 100,000 6,200,000 417 SA PA2 TAXABLE BOND CIP 2,500,000 30,000 - 30,000 2,530,000 501 FACILITY & FLEET REPLACEMENT FUND 3,000,000 902,500 902,500 - 3,000,000 502 INFORMATION TECHNOLOGY FUND 800,000 1,721,500 1,684,200 37,300 837,300 503 PARK EQUIP & FACILITY FUND 3,400,000 245,000 595,000 (350,000) 3,050,000 504 INSURANCE FUND 100,000 928,500 827,500 101,000 201,000 601 SILVERROCK RESORT FUND 250,000 3,882,100 3,881,500 600 250,600 602 SILVERROCK GOLF RESERVE FUND 500,000 4,500 - 4,500 504,500 760 SUPPLEMENTAL PENSION PLAN 100,000 6,500 12,850 (6,350) 93,650 761 CERBT OPEB TRUST (HEALTH BENEFITS) 1,800,000 60,000 11500 58,500 1,858,500 PARS PENSION TRUST 10,500,000 300,000 52,000 248,000 10,748,000 F62 GRAND TOTALI 120,681,300 88,486,800 95,207,350 (6,720,550) 113,960,750 * This fund has an outstanding inter -agency loan due to the Successor Agency. 282 Project No. Project U 2021ADA ADA Accessible Ramps - Various Locations $ 20,00 2021CPM Citywide Preventative Maintenance Plan Improvements $ 50,000 2021PMP Pavement Management Plan Street Improvements $ 1,000,00 2021STI Sidewalks - Various Locations $ 55,00 2021TMI Citywide Traffic Signal Maintenance Improvements $ 205,00 201503 La Quinta Village Complete Streets - A Road Diet Project $ 112,000 201509 La Quinta Xpark - Landscap $ 275,00 201512 Citywide Drainage Enhancements 477,00 k01702 Developer Reimbursement for DIF Eligible Improvement $ 400,00 201804 Landscape and Lighting Median Island Improvement:. .$ 100,00 201902 Avenue 50 Bridge Spanning the Evacuation Channel $ 13,428,500 201905 Highwav III Corridor Area Plan Implementation 250,00d 2001 Monroe Street Pavement Rehabilitation $ 941,000 2002 Citywide Miscellaneous ADA Improvements $ 121,890 2003 Citywide Public Safety Camera System $ 1,000,000 TOTAL: $18,435,390 Color Key TEAL: Measure G Funds $525,000 (3%) ORANGE: General Funds $1,652,000 (9%) WHITE: Grants, Reimbursements, Federal Funds $15,208,390 (82%) Special Revenue Funds $1,050,000 (6%) ME] City of La Quinta Gann Limit Appropriation Calculation FY 2020/21 Exhibit F (Page 1 of 2) (1) (2) (3) (4) (5) (6) (7) (8) (9) M City's City's U.S. CPI % Change in Local % Change M M Prior Year Previous Year's Current Year's Population Annual Non -Residential In Per Current Year Compliance Year Gann Limit Population Population % Change% Change Construction Capita Income Gann Limit Amounts 92-93 14,240,507 12,932 14,840 14.80% N/A 0.68% 16,452,801 4,452,292 93-94 16,452,801 14,840 15,693 5.75% N/A 0.16% 2.720 17,871,744 5,301,754 94-95 16,452,801 15,693 16,634 6.00% N/A 0.14% 0.71% 19,077,886 6,561,880 95-96 19,077,886 16,634 17,101 2.81% N/A N/A 4.72% 20,539,255 7,762,496 96-97 20,539,255 17,101 18,045 5.52% N/A N/A 4.67% 22,685,183 8,257,148 97-98 22,685,183 18,045 19,217 6.49% N/A N/A 4.67% 25,286,762 9,667,831 98-99 25,286,762 19,217 20,444 6.38% N/A N/A 4.15% 28,017,719 12,222,332 99-00 28,017,719 20,444 21,763 6.45% N/A N/A 4.53% 31,176,447 9,801,749 00-01 31,176,447 21,763 24,240 10.77% N/A N/A 4.91% 36,229,777 10,785,551 01-02 36,229,777 24,240 26,321 12.66% N/A N/A 7.82% 44,008,314 12,181,391 02-03 44,008,314 26,321 28,715 10.52% N/A N/A -1.27% 48,020,286 14,233,708 03-04 48,020,286 28,715 30,452 5.99% N/A N/A 2.31% 52,072,415 14,547,338 04-05 52,072,415 30,452 32,522 5.90% N/A N/A 3.28% 56,953,433 16,507,192 05-06 56,953,433 32,522 36,145 9.19% N/A N/A 5.26% 65,458,514 22,777,443 06-07 65,458,514 36,145 38,340 5.40% N/A N/A 3.96% 71,725,407 27,384,580 07-08 71,725,407 38,340 41,092 6.44% N/A N/A 4.42% 79,718,951 32,163,100 08-09 79,718,951 41,092 42,743 4.46% N/A N/A 4.29% 86,846,889 33,562,980 09-10 86,846,889 42,743 43,778 2.42% N/A N/A 0.62% 89,500,065 33,519,652 10-11 89,500,065 43,778 37,307(1) 1.35% N/A N/A -2.54% 88,404,325 30,055,388 11-12 88,404,325 37,307 37,836(1) 1.42% N/A N/A 2.51% 91,910,124 29,884,568 12-13 91,910,124 37,688 38,075 (2) 1.03% N/A N/A 3.77% 96,357,500 31,954,838 13-14 96,357,500 38,190 38,412 0.55% N/A N/A 5.12% 101,848,105 33,412,900 14-15 101,848,105 38,412 39,032 1.61% N/A N/A -0.23% 103,249,837 35,982,642 15-16 103,249,837 39,032 39,694 1.72% N/A N/A 3.82% 109,037,717 37,391,100 16-17 109,037,717 39,694 39,977 1.69% N/A N/A 5.37% 116,834,735 39,339,800 17-18 116,834,735 39,977 40,677(2) 1.25% N/A N/A 3.69% 122,660,261 48,021,600 18-19 122,660,261 40,605 41,753 1.48% N/A N/A 3.67% 129,043,889 51,452,200 19-20 129,043,889 41,753 42,098(2) 0.83% N/A N/A 3.85% 135,124,379 56,851,900 20-21 135,124,379 40,389 40,660 0.67% N/A N/A 3.73% 141,103,621 49,433,000 The Gann Limit is adjusted annually by multiplying the "Prior Year Gann Limit" (column 1) by the "% Change in Population" (column 4) and then by the greater of the "% Change in New Local Non-residential Construction or % Change in California Per Capita Income" (column 6 or 7). This Gann adjustment figure is then added to the prior year's limit amount to obtain the current year Gann limit amount in column 8. The U.S. CPI factor (column 5) was used in place of the non-residential construction (column 6) amount and the lower of the two factors, the U.S. CPI or Per Capita Income, for the calculation prior 'to FY 1990-91. The City has elected in column (2) and (3) to use the City population method versus the change in County population. (1) The population for FY 2010/2011 and FY 2011/2012 are adjusted to the Federal 2010 Census counts. (2) The previous population is furnished by the Department of Finance. The Shaded boxes indicate the calculation factor that was used to calculate that year's Gann Limit. ME, Exhibit F (Page 2 of 2) GANN APPROPRIATION LIMIT ANALYSIS In 1979, Proposition 4, the "Gann" initiative, was passed. The Proposition created Article XIIIB of the State Constitution placing limits on the amount of revenue which can be spent by all entities of Government. The Gann limit is adjusted annually by the following two factors: Annual population change and the greater of the change in: 1) State Per Capita Income, or 2) The Local Assessment roll for local non-residential construction. When a City reaches this limit, excess tax revenue must be returned to the State or Citizens through a process of refunds, rebates, or other means that may be defined at that time. The Gann limit for the City of La Quinta has increased steadily since 1984 and still provides the City with a comfortable operating margin. The revenue collection and spending limit for the City of La Quinta FY 2020/21 is $142 million . "Proceeds of taxes" are projected to be $49.4 million in FY 2020/21 allowing the City a margin of $91.6 million. On the graph on the following page, the highest bars represent the spending limit and the lower bars represent the appropriation of taxes for the last fifteen years. 160,000,000 140, 000, 000 120,000,000 100,000,000 80,000,000 60,000,000 40,000,000 20,000,000 CITY OF LA QUINTA SPENDING LIMIT VERSUS APPROPRIATION OF PROCEEDS OF TAXES 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 18-19 19-20 20-21 ■Spending Limit ❑Appropriation of Proceeds of Taxes m EXHIBIT G CITY OF LA QUINTA PERSONNEL SUMMARY BY DIVISION FY 2020/21 ADOPTED BUDGET Actual Adopted Adopted Funding Source Personnel Schedule 2018/19 2019/20 2020/21 General Fund Mayor & City Council 5 5 5 TOTAL 5 5 5 CITY CLE Actual Adopted Adopted Funding Source Personnel Schedule 2018/19 2019/20 2020/21 General Fund Administrative Assistant 1 1 1 General Fund City Clerk 0.9 0.9 0.9 Housing Authority City Clerk 0.1 0.1 0.1 General Fund Deputy City Clerk 1 1 1 General Fund Management Assistant 1 1 1 General Fund Part -Time Administrative Technician 1 1 0 TOTAL 5 5 4 Actual Adopted Adopted Funding Source Personnel Schedule 2018/19 2019/20 2020/21 General Fund Assistant to the City Manager 0.75 0.75 0.75 Housing Authority Assistant to the City Manager 0.25 0.25 0.25 General Fund City Manager 0.9 0.9 0.9 Housing Authority City Manager 0.1 0.1 0.1 General Fund Management Analyst 0.5 0.5 0 Housing Authority Management Analyst 0 0.25 0.6 Information Technology Management Analyst 0.5 0.25 0.4 General Fund Management Assistant 0.5 0.5 0.2 Housing Authority Management Assistant 0.5 0.5 0.8 General Fund Management Specialist 1.5 1.5 1.4 Housing Authority Management Specialist 0.5 0.25 0.6 Information Technology Management Specialist 0 0.25 0 General Fund Management Specialist 0 1 1 General Fund Marketing & Events Coordinator 1 0 0 General Fund Marketing Manager 0 1 1 TOTAL 7 8 8 -MWRCES Actual Adopted Adopted Funding Source Personnel Schedule 2018/19 2019/20 2020/21 General Fund Administrative Assistant 1 2 2 General Fund Administrative Technician 1 1 1.6 General Fund Administrative Technician 0 0 0.4 General Fund Animal Control/Code Compliance Supervisor 1 1 0 General Fund Code Compliance Supervisor 0 0 1 General Fund Code Compliance Officer I 1 1 1 General Fund Code Compliance Officer II 3 3 4 General Fund Community Resources Coordinator 1 1 1 General Fund Community Resources Director 1 1 0.7 General Fund Community Resources Director 0 0 0.15 Library & Museum Community Resources Director 0 0 0.15 General Fund Community Resources Manager 0.5 0.5 0.4 General Fund Community Resources Manager 0.5 0.5 0.4 Library & Museum Community Resources Manager 0 0 0.2 General Fund Community Resources Specialist 1 1 1 287 EXHIBIT G CITY OF LA QUINTA PERSONNEL SUMMARY BY DIVISION FY 2020/21 ADOPTED BUDGET COMIRMTYI�RCES continued... Actual Adopted Adopted Funding Source Personnel Schedule 2018/19 2019/20 2020/21 General Fund Human Resources Analyst 1 1 1 General Fund Human Resources Manager 1 1 0 General Fund Maintenance & Operations Superintendent 0 1 0 General Fund Management Analyst 1 1 0 General Fund Community Resources Analyst 0 0.5 0.8 Library & Museum Community Resources Analyst 0 0.5 0.2 General Fund Management Assistant 1 1 1 General Fund Management Specialist 0 0.5 0 Insurance Fund Management Specialist 0 0.5 0 General Fund Public Safety Analyst 1 1 0 General Fund Public Safety Manager 1 1 0.8 General Fund Public Safety Manager 0 0 0.2 General Fund Part -Time Administrative Technician 1 1 1 General Fund Part -Time Recreation Leader 11 11 8 General Fund Part -Time Senior Recreation Leader 2 2 2 General Fund Senior Emergency Management Coordinator 0 1 1 TOTAL 31 36 30 _ PUBLIC WORKS Actual Adopted Adopted Funding Source Personnel Schedule 2018/19 2019/20 2020/21 General Fund Administrative Technician 0.5 0 0 General Fund Administrative Technician 0.5 0 0 General Fund Administrative Assistant 0 0 1 General Fund Assistant Construction Manager 0 1 1 General Fund Associate Engineer 1 1 1 General Fund Building Superintendent 1 0 0 General Fund City Engineer 1 1 0 General Fund Public Works Director/City Engineer 0 0 1 General Fund Construction Inspector 2 2 2 General Fund Construction Manager/Inspection Supervisor 1 1 0 General Fund Facilities Director 0.4 0.4 0.5 General Fund Facilities Director 0.4 0.4 0.5 SilverRock Resort Fund Facilities Director 0.2 0.2 0 Gas Tax Fund Maintenance & Operations Technician 1 1 0 Gas Tax Fund Maintenance Foreman 1.5 1.5 1 General Fund Maintenance & Operations Coordinator 0 0 1 Lighting & Landscape Maintenance Foreman 0.5 0.5 0 Gas Tax Fund Maintenance Manager 0.75 0 0 Lighting & Landscape Maintenance Manager 0.25 0 0 Gas Tax Fund Maintenance Worker I 4 4 2 General Fund Maintenance Worker I 1 1 1 Lighting & Landscape Maintenance Worker I 2 1 1.5 General Fund Maintenance Worker I 1 1 1.5 Gas Tax Fund Maintenance Worker II 2 2 2 General Fund Maintenance Worker II 0 0.5 0.5 Lighting & Landscape Maintenance Worker II 0 0.5 0.5 General Fund Maintenance & Operations Technician 1 1 1 General Fund Management Analyst 0 0 1 General Fund Management Analyst 0 0.5 0.5 Lighting & Landscape Management Analyst 0 0.5 0.5 General Fund Management Analyst 0 1 1 Gas Tax Fund Management Analyst 0 1 0 General Fund Management Assistant 0 0 1 EXHIBIT G CITY OF LA QUINTA PERSONNEL SUMMARY BY DIVISION FY 2020/21 ADOPTED BUDGET PUBLIC WORKS continued Actual Adopted Adopted Funding Source Personnel Schedule 2018/19 2019/20 2020/21 General Fund Management Assistant 0 0.5 0 General Fund Management Assistant 0 0.5 0 General Fund Management Specialist 2 2 0 General Fund Parks Foreman 1 1 0 General Fund Parks/L&L Foreman 0 0 0.5 Lighting & Landscape Parks/L&L Foreman 0 0 0.5 General Fund Parks Superintendent 1 0 0 General Fund Parks Maintenance Worker 1 0 0 General Fund Traffic Operations Analyst 1 1 1 General Fund Traffic Signal Technician 2 2 2 TOTAL 31 32 27 Actual Adopted Adopted Funding Source Personnel Schedule 2018/19 2019/20 2020/21 General Fund Administrative Assistant 0 3 2 General Fund Associate Planner 0 1 1 General Fund Building Inspector I 1 1 1 General Fund Building Inspector II 1 2 2 General Fund Building Official 1 1 1 General Fund Design & Development Director 1 1 1 General Fund Executive Assistant 1 1 1 General Fund Hub Manager 1 1 1 General Fund Management Analyst 1 1 0 General Fund Management Assistant 1 1 0 General Fund Management Specialist 2 2 0 General Fund Part -Time Sequel Writer 1 1 0 General Fund Permit Technician 4 5 5 General Fund Planning Manager 1 1 1 General Fund Plans Examiner 0 1 1 General Fund Plans Examiner/Inspection Supervisor 1 1 0 General Fund Senior Planner 1 1 1 TOTAL 18 25 18 Actual Adopted Adopted Funding Source Personnel Schedule 2018/19 2019/20 2020/21 General Fund Account Technician 2 2 3 General Fund Accountant 1 1 1 General Fund Finance Director 0.9 0.9 0.9 Housing Authority Finance Director 0.1 0.1 0.1 General Fund Financial Services Analyst 1 1 1 General Fund Junior Accountant 1 1 1 General Fund Management Assistant 1 1 1 General Fund Accounting Manager 0 0 1 General Fund Senior Accountant 1 1 0 TOTAL 8 8 9 TOTAL NUMBER OF ELECTED OFFICIALS 5 5 5 TOTAL NUMBER OF PART-TIME EMPLOYEES 14 16 11 TOTAL NUMBER OF FULL-TIME EMPLOYEES 86 95 85 290 BUSINESS SESSION ITEM NO. 2 City of La Quinta CITY COUNCIL MEETING: June 16, 2020 STAFF REPORT AGENDA TITP ' APPROVE REOPENING PLAN FOR CITY FACILITIES WITH WORKPLACE MODIFICATIONS RECOMMENDATION Approve the reopening plan for City facilities with workplace modifications. EXECUTIVE SUMMARY • The City proclaimed a local emergency on March 17, 2020 to combat and address the COVID-19 pandemic. • City facilities were closed on March 18, 2020 and services were conducted online and telephonically. • The plan incorporates reopening guidelines with proper health and safety measures issued by the State and County. • The plan has been reviewed and approved by the California Joint Powers Insurance Authority (CJPIA) and can allow for City Hall to reopen on June 171 2020 to the public for appointments. FISCAL IMPACT Costs include workplace modifications to City Hall, the Wellness Center, Library and Museum, increased cleaning/sanitizing supplies as well as providing personal protective equipment for employees and visitors. The City expects to spend about $64,000 on the control measures, which may be 75% eligible for federal reimbursement. 13ALKGRUU N U/ ANALYSIS Riverside County Public Health and the local health care system demonstrated to the State that the County Case Metrics, Preparedness and Response has met the criteria to gradually reopen workplaces and the economy. The La Quinta Reopening Plan (Attachment 1) addresses the following objectives to ensure employee and customer health: 291 • Communication of this plan to all city employees • Distribution of COVID-19 safety guidelines to employees • Employee engagement and solicitation of feedback and concerns • Implementation of COVID-19 preventative measures identified in the plan • Arrange for safety committee meetings (if applicable) • Monitoring of the Centers for Disease Control and Prevention (CDC) guidance on domestic and internationa travel • Reporting of employee COVID-19 cases to health authorities in accordance with federal and state laws • Plan updates to include new COVID-19 information City facilities would open on an appointment only basis and continue offering services online and telephonically. City Hall is scheduled to reopen on June 17, 2020 and the other City facilities will follow as modifications are completed. Prepared by: Zander Johnston, Sr. Emergency Management Coordinator Approved by: Chris Escobedo, Director of Community Resources Attachment: 1. City of La Quinta Reopening Plan 292 ATTACHMENT 1 La Quinta Reopening Plan Outline • Plan Responsibility • Phased in Approach • Employee Safety Precautions • Cleaning and Disinfecting • Temperature & Symptom Checks for Employees • Employee Exposure to COVID-19 • How and when to Wear a Face Mask • Employee Training • Daily Basics Apply to Everyone • COVID-19 Testing at Indio Fair Grounds Plan Responsibility Jon McMillen, City Manager, or his designee is the city's COVID-19 Reopening Plan administrator, who has the authority and responsibility for implementing the city's plan. The administrator is responsible for: • Communicating this plan to all city employees • Distributing COVID-19 safety communications to employees • Engaging with employees and soliciting feedback and concerns • Implementing COVID-19 preventative measures identified in the plan • Arrange for safety committee meetings (if applicable) • Monitor CDC guidance on domestic and international travel • Communicating employee COVID-19 cases to health authorities in accordance with federal and state laws • Updating the plan to include new COVID-19 information All managers and supervisors are responsible for becoming familiar with this plan and shall be prepared to answer questions from employees. Managers and supervisors must follow this plan at all times to ensure that proper hygiene and safety practices prevent the spread of COVID-19. Employees are also responsible for becoming familiar with the plan and following the safety practices outlined. Phased in Approach Initially, City Hall will open on an appointment only basis for the public. Employees who have been telecommuting can be phased back to the workplace as is necessary to deliver services to the community while maintaining safe operations. This can be accomplished by staggering start times, establishing alternating days for onsite reporting and returning to the office workspace in phases until the entire workforce 293 is back while taking into consideration individual circumstances (such as age, pre- existing conditions, etc.). Employee Safety Precautions The City has incorporated workplace modifications, increased cleaning and sanitizing as well as providing personal protective equipment to maximize the protection of employee and visitor health. Assessments have been completed at City facilities and the following protective measures have been implemented or are recommended: • Plexiglass and sneeze guards • Automated no -touch doors • Dedicated entrance for the public • Additional signage • Thermal imaging system • Physical distancing through reconfiguration of work areas • Requirement of staying home when sick • Limited access to communal areas such as kitchen areas and large conference rooms • Avoid using other employees' phones, desks, offices, or other work tools and equipment. If necessary, clean and disinfect them before and after use. • Continue virtual meetings or conference calls when possible and limit the size of in person meetings • Use of face coverings • Practice social distancing and avoid large gatherings Cleaning and Disinfecting The following is CDC guidance on cleaning and disinfecting that the city will follow: Cleanina and Disinfectina vour Facilitv (PDF Cleaning and Disinfection for Community Facilities: Interim Recommendations for U.S. Community Facilities with Suspected/Confirmed Coronavirus Disease 2019 (COVID-19) Cleaning and Disinfection for Non -emergency Transport Vehicles. Reopening Guidance for Cleaning and Disinfecting Public Spaces Workplaces, Businesses, Schools, and Homes 294 City staff will follow manufacturer instructions for use of all cleaning and disinfecting products. The city will install high efficiency air filters and increase ventilation rates in office environments. Air filters will be replaced at the frequency recommended by the city's HVAC contractor. Temperature & Symptom Checks for Employees In order to minimize potential exposure to COVID-19 in the workplace, until further notice, prior to the start of a work shift and any subsequent reentry, all employees who physically report to work will complete a COVID-19 Employee Health Self -Certification, which will include a self -temperature check (Attachment A). Upon completion, the self -certification must be provided to Human Resources or other employer -designated manager. Employees working remotely should complete the questionnaire and send via email to Human Resources only if the employee will have in -person contact with colleagues or business partners during their workday. The city will maintain all health information as a confidential medical record in compliance with state and federal law, including but not limited to, the Americans with Disabilities Act, the Fair Employment and Housing Act, and the Confidentiality of Medical Information Act. Self -temperature checks must be conducted by the employee using city provided infrared thermometers located at City Hall, Public Works Yard and the Wellness Center. Each location will have instructions posted on how to use the thermometer. Employees must wear gloves when handling the thermometer. The thermometer must be disinfected before and after each use. If the city designates an assigned temperature reader, the individual administering temperature checks will be properly trained on the procedure, use PPE, and understand and comply with confidentiality considerations. PPE may include gloves, masks, goggles, and a gown. All visitors and/or contract employees must perform temperature checks upon entry into City facilities. Employee Exposure to COVID-19 Any employees who report an actual or suspected exposure to COVID-19 will be required to quarantine themselves in their residence ("self -quarantine") for a minimum of 14 days. After the completion of the necessary self -quarantine period, employees may return to work provided they meet the criteria below: 295 The criteria required to end the self -isolation period depend on whether or not the employee has been tested for COVID-19: If Tested If Not Tested • The employee no longer has The employee had no fever a fever (without the use of for at least 3 full days medicine that suppresses or (without the use of medicine reduces fevers) that suppresses or reduces AND fevers) • Other symptoms have AND improved (e.g., cough or Other symptoms have shortness of breath have improved (e.g., cough or improved) shortness of breath have AND improved) • The employee received two AND negative tests in a row, 24 At least 7 days have passed hours apart since the employee's symptoms first appeared The employee is required to provide Human Resources with appropriate certification from a health care provider. If an employee is reasonably unable to obtain timely certification from a health care provider, the employee may complete and submit an appropriate self -certification (Attachment B or C). However, if the employee receives a doctor's written diagnosis that the illness is not COVID-19, the quarantine does not apply, and the employee can return to work when 1) he/she is asymptomatic without medication for at least 24 hours; 2) has met any other standards set by his/her health care provider; and 3) he/she contacts Human Resources for approval to return to work. Employee exposure to COVID-19 will remain confidential. If an employee is sent home due to actual or suspected exposure, they will not be identified by name. How and when to Wear a Face Mask Keys points to remember: • Face coverings do not protect the wearer and are not personal protective equipment (PPE). • Face coverings can help protect people near the wearer, but do not replace the need for physical distancing and frequent handwashing. • Cloth face masks should fit snugly but comfortably against the side of the face, be secured with ties or ear loops, include more than one layer of fabric and should be washed regularly. Employees working in an office do not necessarily need to wear face coverings at all times. When employees are in the common areas where people are around then he 296 or she should be cautious and use discretion. If the ability to maintain social distancing of 6 feet or less cannot be achieved, then a face covering will be necessary. If an employee works in a cubical that is in close proximity to another (and a barrier is not in place) or has to attend a meeting in a conference room where the social distancing requirement cannot be maintained a mask should be worn. Also, when an employee is in a City vehicle they do not need to wear a face mask unless they are riding with another co-worker. Employee Training The city will provide training to all employees on the elements of this plan. Employees will be provided a copy of the plan in advance of implementation and training. Training will be conducted via online delivery, videoconferencing or in - person (if appropriate social distancing can be maintained). Employees will have an opportunity to ask questions. If employees are unable to participate on the date(s) of their scheduled training, the city will provide make-up training. Training will include the following: • Overview of the city's COVID-19 Reopening Plan • Information about COVID-19 • Explanation about transmission and preventative measures implemented • Explanation of the procedure employees must follow if exposed to COVID-19 • Use of Personal Protective Equipment (PPE) Also, an employee COVID-19 training class with a comprehension quiz will be assigned to all employees through JPIA website. The class name is "Protecting Yourself Against COVID-19 And Other Contagious Illnesses". Daily Basics Apply to Everyone • Wear your assigned mask or face covering according to established CDC recommendations. • Wash your hands often with soap and water for at least 20 seconds. • Use an alcohol -based hand sanitizer that contains at least 60% alcohol. • Avoid touching your eyes, nose, and mouth with unwashed hands. • Stay home when you are sick or becoming sick then contact your supervisor immediately to notify him or her that you will not be in. • Avoid close contact with people who are sick. • Cover your cough or sneeze with a tissue (not your hands) and throw the tissue in the trash. • Do not shake hands. 297 • Customers and visitors with COVID-19 concerns can send an email to covid19@laquintaca.gov. COVID-19 Testing at Indio Fair Grounds TESTING INFO Are you interested in being screened for COVID-19? Make an appointment and get tested. Testing at any of these locations is open to anyone, whether they have symptoms or not, and there are no out-of-pocket costs to individuals. Participants will be asked to provide information about their health insurance, but they will not be charged any costs or copay, and will be allowed to get tested even if they do not provide insurance information. Appointments are required. To schedule your appointment, visit www.rivcoph.org/coronavirus/testing or call 800-945-6171. Closest Location: Indio Fairgrounds, Lot #5 46350 Arabia St, Indio 92201 Tuesday through Saturday 6:30am to 11:30am ATTACHMENT A CONFIDENTIAL COVID-19 EMPLOYEE HEALTH SELF CERTIFICATION Prior to the start of a work shift, all employees will complete a COVID-19 Employee Health Self Certification. Upon completion, provide questionnaire to your supervisor or Human Resources. The agency will maintain all health information as a confidential medical record in compliance with state and federal law, including but not limited to, the Americans with Disabilities Act, the Fair Employment and Housing Act, and the Confidentiality of Medical Information Act. 1. Do you have any of the following symptoms? (check if YES) ❑ Cough Muscle pain ❑ Shortness of breath Sore throat ❑ Fever New loss of taste or smell ❑ Chills ❑ Muscle pain - NO symptoms If YES to any, do not enter the workplace. Return home and contact your healthcare provider. If NO to all, proceed to remaining questions. 2. Self -Check temperature and check applicable field: ❑ Fever below 100.4 ❑ Fever above 100.4 "Any temperature 100.4 F or greater is considered a fever. If temperature is above 100.4 F, do not enter the workplace. Return home and contact your healthcare provider. If NO, proceed to remaining questions. 3. Have you had close contact with an individual diagnosed with COVID-19? Close contact means within 6-feet or coming in direct contact with secretions (e.g., sharing utensils, being coughed or sneezed on, etc.). The timeframe for having contact with an individual includes the period of time of 48 hours before the individual became symptomatic. ❑ YES NO If YES, do not enter the workplace. Return home and contact your healthcare provider. If NO, proceed to remaining question. 4. Have you been asked to self -isolate or quarantine by your doctor or local public health official? YES NO If YES, do not enter the workplace. Return home and follow the advice of your medical provider If NO, to this question and all others, sign below and enter the workplace. 1 certify that my responses are truthful and accurate to the best of my knowledge. 1 understand that my employer is relying upon the truthfulness of my certification in permitting me to enter the workplace and that there may be adverse consequences for knowingly false responses. 1 further understand that if 1 develop any of the above symptoms, I must separate myself immediately from other employees and notify Human Resources immediately. Employee signature Date 300 ATTACHMENT B COVID-19 EMPLOYEE SELF -CERTIFICATION FOLLOWING 14-DAY SELF -QUARANTINE PERIOD In an abundance of caution, and in keeping with current guidelines offered by the Center for Disease Control and Prevention, the [insert agency name] is requesting that any employees who report an actual or suspected exposure to coronavirus disease 2019 ("COVID-19") quarantine themselves in their residence ("self -quarantine") for a minimum of 14 days. During that 14-day period, employees are required to notify a supervisor immediately if any of the following symptoms appear: • Cough • Chills • Shortness of breath or difficulty • Muscle pain breathing • Sore throat • Fever • New loss of taste or smell After the completion of the 14-day self -quarantine period, if none of the above symptoms have appeared, you may return to work on the next workday after providing appropriate certification from a health care provider to Human Resources. If you are reasonably unable to obtain timely certification from a health care provider, you may complete and submit the following self - certification to Human Resources and return to work on the next workday. Self -Certification I hereby certify that 1 have completed a self -quarantine period lasting at least 14 complete days, starting at [a.m./p.m.] on , 2020 and ending at (a.m./p.m.] on , 2020. 1 further certify that all of the following are true (please initial): I have not had any of the symptoms appear during the self -quarantine period. I have not used any medications or treatments to reduce or alter fever or other symptoms (such as cough suppressants). I certify that my responses are truthful and accurate to the best of my knowledge. I understand that my employer is relying upon the truthfulness of my certification in permitting me to return me to work and that there may be adverse consequences for knowingly false responses. 1 further understand that if 1 develop any of the above symptoms following my return to work, I must separate myself immediately from other employees and notify Human Resources immediately. Employee signature Date 301 ATTACHMENT C COVID-19 EMPLOYEE SELF -CERTIFICATION FOLLOWING COMPLETION OF SELF - ISOLATION DUE TO SYMPTOMS OF COVID-19 In an abundance of caution, and in keeping with current guidelines by the Center for Disease Control and Prevention ("CDC,") the City of La Quinta requires an employee who develops any of the following symptoms to leave/stay away from the workplace ("self -isolation period") and consult with a healthcare provider: • Cough • Chills • Shortness of breath or difficulty • Muscle pain breathing • Sore throat • Fever • New loss of taste or smell The criteria required to end the self -isolation period depend on whether or not the employee has been tested for COVID-19: If Tested If Not Tested • You no longer have a fever (without You've had no fever for at least 3 full the use of medicine that suppresses days (without the use of medicine that or reduces fevers) suppresses or reduces fevers) AND AND • Other symptoms have improved (e.g., Other symptoms have improved (e.g., cough or shortness of breath have cough or shortness of breath have improved) improved) AND AND • You received two negative tests in a At least 7 days have passed since row, 24 hours apart your symptoms first appeared Employees may return to work on the next workday after either: • Providing documentation of the above criteria from a health care provider to Human Resources. • Or, if reasonably unable to obtain timely certification from a health care provider, submitting a completed self -certification (below) to Human Resources. Self -Certification 1 have completed a self -isolation period due to symptoms that appeared on , 2020. 1 hereby certify as follows (check the applicable blank): I have been tested for COVID-19, and meet all 3 of the criteria under "If Tested." 1 have not been tested for COVID-19, and 1 meet all 3 of the criteria under "If Not Tested. " 302 I certify that my responses are truthful and accurate to the best of my knowledge. l understand that my employer is relying upon the truthfulness of my certification in permitting me to return me to work and that there may be adverse consequences for knowingly false responses. / further understand that if I develop any of the above symptoms following my return to work, I must separate myself immediately from other employees and notify Human Resources immediately. Employee Signature Date 303 ATTACHMENT D ACKNOWLEDGMENT OF RECEIPT OF COVID-19 EXPOSURE CONTROL PLAN I acknowledge that I have received my copy of the City of La Quinta COVID-19 Exposure Control Plan ("Plan") and that I have read and understand my responsibilities as they are defined in this Plan, and will abide by these practices, as well as any regulations or otherwise governing safety. I understand that Agency reserves the right to change or amend the COVID-19 Exposure Control Plan at any time. My signature below further signifies that I have read this Plan and that I accept and will abide by all of its provisions. PRINT FULL NAME SIGNED DATE [RETAIN IN EMPLOYEE PERSONNEL OR OTHER APPROPRIATE FILE] 304 PUBLIC HEARING ITEM NO.1 City of La Quints CITY COUNCIL MEETING June 16, 2020 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO CONFIRM THE ASSESSMENT AND DISTRICT DIAGRAM FOR FISCAL YEAR 2020/21 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 RECOMMENDATION Adopt resolution confirming the assessment and District diagram for the Landscape and Lighting Assessment District 89-1 for fiscal year 2020/21, pursuant to the Engineer's report. EXECUTIV SUMMAR` • Annually, the Council must take certain actions pertaining to Citywide Landscape and Lighting Assessment District 89-1 (District) to allow the City to levy annual assessments. • These assessments fund 51% of the citywide landscape, lighting, median, and parkway maintenance costs. The 2020/21 assessment rate will remain at $35.60 per dwelling/parcel also identified as an Equivalent Benefit Unit (EBU). This has been the rate since 1997. • Adopting this resolution is necessary for the County Assessor to place the assessment on the tax roll for 2020/21. FISCAL IMPACT The 2020/21 estimated cost for retention basin and right-of-way maintenance (landscaping and lighting maintenance for medians and parkways) is $1,919,100. The assessment charge will generate an estimated $976,140. The City will also receive $150,000 from County Service Area 152, levied by Riverside County, to fund retention basin maintenance. The combined income is projected to be $1,126,140; this leaves a shortfall of $792,960 (funded by the General Fund). $ACKGROUND/ANALYSIS In 1989, the Council formed a District to fund costs associated with the maintenance, construction and servicing of landscape areas, streetlights and traffic signals. The District was modified in 1997 to conform to Proposition 218, which required the removal of maintenance costs for facilities that provide general benefit to the public such as parks, fire stations, and public buildings. Since 1997, the City's District has only included maintenance costs for streets, 305 streetlights, traffic signals, landscape medians, parkways and retention basins since these costs are considered "exempt" under Proposition 218. Beginning in 1997, maintenance of "nonexempt" items (i.e., facilities providing general benefit) were shown separately but still shown as part of the overall landscape maintenance budget. Proposition 218 also requires that any assessment rate increase be supported by a benefits analysis and Citywide vote in favor of the increase. These requirements locked the assessment rate at $35.60 since 1997, while maintenance costs have nearly tripled. On June 2, 2020, the Council adopted the following resolutions: • Resolution No. 2020-015, approving the Preliminary Engineer's Report for Fiscal Year 2020/21 in connection with the District. • Resolution No. 2020-016 declaring intention to levy annual assessment for construction, maintenance, and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide District and giving notice thereof. The engineer's report must contain the following information: 1. A description of the services to be provided throughout the District; 2. Total costs necessary to provide all services described in the engineer's report; 3. A diagram showing the boundaries of the District, including special benefit zones; and 4. An assessment schedule. The final engineer's report has been completed (Attachment 1) and establishes the maintenance budget and number of benefitting parcels. The chart below compares the projected 2020/21 data with the 2019/20 data: City wide Benefit Zone Number of Local Benefit Units Number of Equivalent Benefit Units (EBUs) EBU Rate District Revenue 2020/21 Yes 6 27,420 $35.60/EBU $976,140 2019/20 Yes 6 27,431 $35.60/EBU $976, 540 Willdan projects a decrease of 11 EBU's from 2019/20 to 2020/21; actuals will be based on the final 2020/21 County Secured Tax Roll. This public hearing affords an opportunity for affected property owners to ask questions regarding the District and to provide public testimony regarding any proposed changes. No changes are proposed at this time. The City Council may adopt 2020/21 assessment fees only after the public hearing has been conducted. Notice of public hearing was advertised in The Desert Sun newspaper on June 5, 2020. 306 Should the Council receive testimony through the public meeting/hearing that warrants a change to the assessment level, the Council can lower the assessment by a majority vote. If lowered, the reduction in assessment level would impact the revenues necessary to fund the District's 2020/21 operational budget. Council may also increase the assessment level but only by a special - benefit analysis and vote through a property -owner ballot. If service levels are not adjusted accordingly, the General Fund would be required to make up the difference. ALTERNATIVES The Council can direct staff to adjust the engineer's report to reflect any changes resulting from the public hearing. Should Council direct amendments to the engineer's report, an amended report and impacts of the amendments would be submitted for approval at the July 21, 2020 Council meeting. Prepared by: Dianne Hansen, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Final Engineer's Report 307 1' RESOLUTION NO. 2020 — XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FISCAL YEAR 2020/2021 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 (PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972) WHEREAS, maintenance of landscape improvements in roadways and drainage facilities is a very important service in our community. Landscaping, if well maintained, provides beautification and enhancement to the surroundings, along with a positive effect on property values; and WHEREAS, the annual assessments generated by the existing 1972 Act City of La Quinta Landscaping and Lighting District will fund the cost of providing installation, servicing, maintenance, and operation of landscaping, lighting and appurtenant facilities within the City of La Quinta that are exempt under provisions of Proposition 218 voted in by the California residents during the November 1996 election; and WHEREAS, on June 2, 2020, the City Council adopted the following resolutions: Resolution No. 2020-015, approving the Preliminary Engineer's Report for Fiscal Year 2020/2021 in connection with Landscape and Lighting Assessment District 89-1; and Resolution No. 2020-016, declaring intention to levy annual assessments for construction, maintenance, and servicing landscape and lighting improvements within the boundaries of the territory included in the citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof; and WHEREAS, a Notice of a Public Hearing to Adopt a Resolution Confirming the Diagram and Assessments for Fiscal Year 2020/2021 Landscape and Lighting Assessment District 89-1 was published in The Desert Sun newspaper on June 5, 2020. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: WIN Resolution No. 2020 - XXX Confirming Diagram and Assessments for Landscape and Lighting Assessment District 89-1 Adopted: June 16, 2020 Page 2 of 3 SECTION 1. Pursuant to Chapter 3 of the Landscaping and Lighting Act of 1972, the City Council directed the City Engineer to prepare and file Engineer's Annual Levy Report for Fiscal Year 2020/2021. SECTION 2. The City Engineer filed an annual report on June 2, 2020, and the City Council adopted a Resolution of Intention to Levy and Collect Assessments within Landscape and Lighting Assessment District 89-1 for Fiscal Year 2020/2021 and set a Public Meeting/Hearing date of June 16, 2020 at the La Quinta City Council Chambers, 78-495 Calle Tampico, La Quinta, California. Notice of the Public Meeting/Hearing was given in the time and manner required by law. SECTION 3. On June 16, 2020, a Public Meeting/Hearing for which notice was given, was conducted at which every interested person was given an opportunity to object to the proposed assessment in writing or orally, and the City Council has considered each protest. SECTION 4. On June 16, 2020, the City Council found that written protests against the proposed assessment had not been made by owners representing more than one-half of the area of the land to be assessed. SECTION 5. The City Council hereby confirms the diagram and assessment as set forth in the annual report of the Engineer of Work and hereby levies the assessment set forth for Fiscal Year 2020/2021. SECTION 6. The City Council authorizes and directs the City Clerk to (i) submit certified copies of this resolution to the County of Riverside and (ii) take such other and further actions as may be necessary and proper for the County Assessor to place this assessment on the tax roll. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of June 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 310 Resolution No. 2020 - XXX Confirming Diagram and Assessments for Landscape and Lighting Assessment District 89-1 Adopted: June 16, 2020 Page 3 of 3 ATTEST: MONIKA RADEVA, CITY CLERK City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, CITY ATTORNEY City of La Quinta, California LINDA EVANS, MAYOR City of La Quinta, California 311 312 City of La Quinta Street Lighting and Landscape District No. 89-1 2020/2021 ENGINEER'S ANNUAL LEVY REPORT Intent Meeting: June 2, 2020 Public Hearing: June 16, 2020 WW I LLDAN 313 AFFIDAVIT FOR THE ENGINEER'S ANNUAL LEVY REPORT City of La Quinta Street Lighting and Landscape District No. 89-1 Riverside County, State of California This Report and the enclosed diagrams show the exterior boundaries of the District as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Riverside County Assessor's maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council. Dated this day of JC//Ml 2020. Wildan Financial Services Assessment Engineer On Behalf of the City of La Quinta By: Y Daniel Louie Project Manager, District Administration Services By: ✓����� L' K A Richard Kopecky �P� Off: R. C. E. # 16742 c' 2 C 15742 � 4; EXP ctVI\- ��- 314 ENGINEER'S REPORT CITY OF LA QUINTA STREET LIGHTING AND LANDSCAPE DISTRICT NO. 89-1 I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached was filed with me on the day of 2020. BY: Monika Radeva, City Clerk City of La Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached, was approved and confirmed by the City Council of the City of La Quinta, California, on the day of 1.2020. BY: Monika Radeva, City Clerk City of La Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Assessment Roll was filed with the County Auditor of the County of Riverside, on the day of 2020. BY: Monika Radeva, City Clerk City of La Quinta Riverside County, California 315 TABLE OF CONTENTS 1. OVERVIEW 1 A. INTRODUCTION 1 B. COMPLIANCE WITH CURRENT LEGISLATION 1 C. HISTORICAL BACKGROUND AND LEGISLATION 2 IL DESCRIPTION OF THE DISTRICT 2 A. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT 2 B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT 2 C. IMPROVEMENTS WITHIN THE DISTRICT 4 Ill. METHOD OF APPORTIONMENT 5 A. GENERAL 5 B. BENEFIT ANALYSIS 5 C. METHODOLOGY 6 IV. DISTRICT BUDGETS 10 A. DESCRIPTION OF BUDGET ITEMS B. 2020/2021 DISTRICT BUDGET 10 11 APPENDIX A - DISTRICT ASSESSMENT DIAGRAM 14 APPENDIX B - 2020/2021 COLLECTION ROLL 15 316 W WILLDAN L OVERVIEW A. INTRODUCTION The City of La Quinta (the "City") annually levies and collects special assessments in order to provide and maintain the facilities, improvements and services within Street Lighting and Landscape District No. 89-1 (the "District"). The District was formed in 1989 pursuant to the Landscaping and Lighting Act of 1972 (the "1972 Act"), Part 2 of Division 15 of the Streets and Highways Code and authorizes the Agency to annually levy and collect assessments to maintain the services and improvements related thereto. This Engineer's Annual Levy Report (the "Report") describes the District, any changes to the District, and the proposed assessments for Fiscal Year 2020/2021. The proposed assessments are based on the estimated cost to maintain improvements that provide special benefit to properties assessed within the District. The various improvements within the District and the costs of those improvements are identified and budgeted separately, including expenditures, deficits, surpluses, revenues, and reserves. The word "parcel," for the purposes of this Report, refers to an individual property assigned its own Assessor Parcel Number ("APN") by the Riverside County Assessor's Office. The Riverside County Auditor/Controller uses Assessor Parcel Numbers and specific fund numbers on the tax roll to identify properties assessed for special district benefit assessments. Each parcel within the District is assessed proportionately for those improvements provided by the District and from which the parcel receives special benefit. Following consideration of public comments, written protests at a noticed public hearing and review of the Report, the City Council may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report, and confirmation of the assessments, the Council may order the levy and collection of assessments for Fiscal Year 2020/2021 pursuant to the 1972 Act. In such case, the assessment information will be submitted to the County Auditor/Controller and included on the property tax roll for each benefiting parcel for Fiscal Year 2020/2021. B. COMPLIANCE WITH CURRENT LEGISLATION The District was formed in 1989 pursuant to the Landscaping and Lighting Act of 1972 (the 1972 Act"). As such, the City has determined that pursuant to California Constitutional Article XIIID Section 5 Subsection A the existing assessments are exempt from the substantive and procedural requirements of Proposition 218. Any new or increased assessments above the maximum assessment rates previously approved and levied by the City Council would be subject to both the substantive and procedural requirements of the Proposition. 2020/2021 City Of La Quinta L&L 89-1 Page 1 of 15 317 VY WILLDAN C. HISTORICAL BACKGROUND AND LEGISLATION The assessments for the District provide a special benefit to the parcels assessed, and the City utilizes General Fund Revenues to fund improvements and services that are considered general benefit. This District was formed pursuant to the 1972 Act, which permits the establishment of assessment districts by cities for the purpose of providing for the maintenance of certain public improvements, which include the facilities existing within the District, as those improvements provide a special benefit to parcels. The City Council reviews the current and projected years' costs for the construction, operation, maintenance, and servicing of the District facilities and sets the assessment for the ensuing fiscal year, which runs between July 1 and June 30. A. DESCRIPTION OF THE DISTRICT A. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT The boundaries of the District are coterminous with the boundaries of the City. The Diagram of the District showing the exterior boundaries has been submitted to the City Clerk at the City and is included by reference. B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following: • The installation or planting of landscaping. • The installation or construction of statuary, fountains, and other ornamental structures and facilities. • The installation or construction of public lighting facilities. • The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. • The maintenance or servicing, or both, of any of the foregoing. 2020/2021 City Of La Quinta L&L 89-1 Page 2 of 15 318 W WILLDAN • The acquisition of any existing improvement otherwise authorized pursuant to this section. Incidental expenses associated with the improvements including, but not limited to: • The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment; • The costs of printing, advertising, and the publishing, posting and mailing of notices; • Compensation payable to the County for collection of assessments; • Compensation of any engineer or attorney employed to render services; • Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements; • Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5. • Costs associated with any elections held for the approval of a new or increased assessment. The 1972 Act defines "Maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: • Repair, removal, or replacement of all or any part of any improvement. • Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. • The removal of trimmings, rubbish, debris, and other solid waste. • The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. 2020/2021 City Of La Quinta L&L 89-1 Page 3 of 15 319 VY WILLDAN C. IMPROVEMENTS WITHIN THE DISTRICT The District improvements are the operation, servicing and maintenance of landscaping, lighting and appurtenant facilities, including, but not limited to, personnel, electrical energy, water, materials, contracting services, and other items necessary for the satisfactory operation of these services described as follows: • Landscaping and Appurtenant Facilities include, but are not limited to, landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk maintenance and appurtenant facilities, located within the public street rights -of -way, medians, trails, and dedicated street, drainage or sidewalk easements within the boundary of the District. • Lighting and Appurtenant Facilities include, but are not limited to, poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals, metering devices, controllers and appurtenant facilities as required to provide safety lighting and traffic signals within public street rights -of -way and easements within the boundaries of the District. • Maintenance is defined as the furnishing of services and materials for the operation and usual maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of landscaping, public lighting facilities, or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; and the removal of trimmings, rubbish, debris and other solid waste. • Servicing is defined as the furnishing of water for the irrigation of the landscaping and the furnishing of electric current or energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation of landscaping or appurtenant facilities. The plans and specifications for the improvements are on file in the office of the City Engineer and are by reference made a part of this report. 2020/2021 City Of La Quinta L&L 89-1 Page 4 of 15 320 VY WILLDAN //Z METHOD OF APPORTIONMENT A. GENERAL The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements that include the construction, maintenance and servicing of public lights, landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements." The formula used for calculating assessments in this District therefore reflects the composition of the parcels, and the improvements and services provided, to apportion the costs based on benefit to each parcel. B. BENEFIT ANALYSIS Properties within the District boundary are found to derive a special benefit from the improvements provided by the District. These properties include single family residential, non-residential, vacant residential and non-residential, golf courses, agricultural and hillside conservation properties, vacant and remote non-residential and rural and estate residential properties. Special Benefits The method of apportionment (method of assessment) is based on the premise that each assessed parcel receives special benefit from the improvements maintained and funded by the assessments, specifically, landscaping and lighting improvements installed in connection with the development of these parcels. The desirability of properties within the District is enhanced by the presence of well - maintained landscaping and lighting improvements in close proximity to those properties. The annual assessments outlined in this Report are based on the estimated costs to provide necessary services, operation, administration, and maintenance required to ensure the satisfactory condition and quality of each improvement. The special benefits associated with the landscaping improvements are specifically: • Enhanced desirability of properties through association with the 2020/2021 City Of La Quinta L&L 89-1 Page 5 of 15 321 W WILLDAN improvements. • Improved aesthetic appeal of properties within the District providing a positive representation of the area. • Enhanced adaptation of the urban environment within the natural environment from adequate green space and landscaping. • Environmental enhancement through improved erosion resistance, and dust and debris control. • Increased sense of pride in ownership of property within the District resulting from well -maintained improvements associated with the properties. • Reduced criminal activity and property -related crimes (especially vandalism) against properties in the District through well -maintained surroundings and amenities. • Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise. The special benefits of street lighting are the convenience, safety, and security of property, improvements, and goods, specifically: • Enhanced deterrence of crime — an aid to police protection. • Increased nighttime safety on roads and highways. • Improved visibility of pedestrians and motorists. • Improved ingress and egress to and from property. • Reduced vandalism, damage to improvements or property, and other criminal acts. • Improved traffic circulation and reduced nighttime accidents and personal property loss. • Increased promotion of business during nighttime hours in the case of commercial properties. The preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels within the District. C. METHODOLOGY Pursuant to the 1972 Act, the costs of the District may be apportioned by any formula or method that distributes the net amount to be assessed among the assessable parcels in proportion to the estimated special benefits to be received by each such parcel from the improvements. The special benefit formula used within the District should reflect the composition of the parcels - and the 2020/2021 City Of La Quinta L&L 89-1 Page 6 of 15 322 W WILLDAN improvements and services provided therein - to apportion the costs based on estimated special benefit to each parcel. The cost to provide maintenance and service of the improvements within the District shall be equitably distributed among each assessable parcel based on the estimated special benefit received by each parcel. Equivalent Benefit Units To equitably spread special benefit to each parcel, it is necessary to establish a relationship between the various types of properties within the District and the improvements that benefit those properties. Each parcel within the District is assigned an Equivalent Benefit Unit ("EBU") factor that reflects its land use, size and development, or development potential. Parcels that receive special benefit from the various District improvements are proportionately assessed for the cost of those improvements based on their calculated EBU. The EBU method assessment for this District uses the Single -Family Residential parcel as the basic unit of assessment. A Single Family Residential ("SFR") parcel equals one EBU. Every other land -use is assigned an EBU factor based on an assessment formula that equates the property's specific land -use and relative special benefits compared to the Single -Family Residential parcel. The EBU method of apportioning special benefits is typically seen as the most appropriate and equitable assessment methodology for districts formed under the 1972 Act, as the benefits to each parcel from the improvements are apportioned as a function of land use type, size, and development. The following table provides a listing of land use types, the EBU factors applied to that land use and the multiplying factor used to calculate each parcel's individual EBU for each improvement provided in the District. During the formation of the District, a methodology was developed to calculate the EBUs for other residential and non-residential land use parcels, which are outlined below for reference. Every land use is assigned EBUs based on the assessment formula approved for the District. Parcels which have been determined to receive greater benefit than the SFR parcel are assigned more than 1 EBU and parcels that are determined to receive lesser benefit than SFR parcels are assigned less than 1 EBU as reflected in the Assessment Methodology. 2020/2021 City Of La Quinta L&L 89-1 Page 7 of 15 323 Y/WILLDAN Land Use Exempt Parcels EBU Factor 0.0 Single Family Residential Parcels 1.0 per unit Multi -Family Residential Parcels 0.5 per unit Non -Residential Parcels 5.0 per acre; 1.0 minimum Vacant Residential Parcels 0.33 per unit Vacant Non -Residential Parcels 1.65 per acre for first 20 acres only Golf Course Parcels 0.50 per acre; 1.0 minimum Agricultural Parcels 0.25 per acre; 1.0 minimum Hillside Conservative Zone Parcels 0.10 per acre Vacant & Remote Parcels 0.825 per acre for first 20 acres only Rural/Estate Residential 1.0 + 0.33 per acre in excess 1 acre Single -Family Residential The City's General Plan allows up to one acre of area for subdivided residential lots. The subdivided single-family lot equal to or less than one acre in size is the basic unit for calculation of the benefit assessments. Parcels less than one acre in size zoned for single-family residential use are assessed one (1) EBU. Multi -Family Residential Multi -Family Residential parcels are assessed one-half (0.5) EBU per unit. Non -Residential The factor used for converting nonresidential is based on the average number of typical single-family residential lots of five per acre. Therefore, non-residential parcels will be assessed five (5) EBUs per acre with a minimum number per parcel of one (1) EBU. Vacant Residential Parcels defined as single family residential parcels less than one acre and having no structure will be assessed 33 percent (33%) of a single-family dwelling, or 0.33 EBU per parcel. Vacant Non -Residential Parcels not considered single family residential parcels less than one acre, and having no structure will be assessed based on acreage. The typical development in La Quinta occurs in increments of twenty (20) acres or less. The first twenty (20) acres of a Vacant Non -Residential parcel will be assessed at a rate of 33 percent (33%) of developed nonresidential properties, or 1.65 EBU per acre or any portion of an acre. The minimum number of EBUs per parcel is one (1) EBU. Any parcel of land greater than twenty (20) acres is considered open space and exempt from assessment until such time as parcel subdivision or development occurs. 2020/2021 City Of La Quinta L&L 89-1 Page 8 of 15 324 W WILLDAN Golf Courses Properties identified as golf courses will be assessed a rate of 10 percent (10%) of the developed nonresidential properties, or 0.50 EBU per acre or any portion of an acre. The minimum number per parcel is one (1) EBU. Agricultural Properties identified as agricultural will be assessed a rate of 5 percent (5%) of developed nonresidential properties, or 0.25 EBU per acre or any portion of an acre. The minimum number per parcel is one (1) EBU. Hillside Conservation Parcels located in areas zoned Hillside Conservation per the City's Official Zoning Map will be assessed on the basis of allowable development within the Hillside Conservation Zone. The parcel will be assessed as one dwelling unit per ten (10) acres or 0.10 EBU per acre or any portion of an acre. Vacant and Remote Non -Residential Parcels (Annexation No. 9) Parcels not considered single family residential parcels less than one (1) acre and do not contain structures, will be assessed based on acreage. The City defines Vacant and Remote Non -Residential as parcels physically separated from City services and not readily able to develop due to difficult access and utility limitations. The land values are typically one half the value of other Vacant Non - Residential parcels because of the high cost of constructing appropriate access and utility infrastructures necessary. The Vacant and Remote Non -Residential parcels are assessed a rate of 0.825 EBUs per acre or portion thereof, for the first twenty (20) acres, with a minimum of one (1) EBU per parcel. Rural/Estate Residential Parcels of one acre or more in size, but having only one residential unit are identified as Rural/Estate Residential. These parcels will be assessed a rate of one (1) EBU for the first acre and 0.33 EBUs for each additional acre or portion of an acre. Exempt Property Publicly owned property and utility rights -of -way are exempt from assessment, as well as parcels of land shown on the County Assessor's records as Vacant Desert Land, Vacant Mountain Land, Agricultural Preserve and Public Utility owned land. This Report does not propose an increase in the District assessment rates for Fiscal Year 2020/2021 over or above the maximum rate established. The proposed rate per EBU for Fiscal Year 2020/2021 is the same rate assessed for Fiscal Year 2020/2021. The base assessment rate to be approved for Fiscal Year 2020/2021 is $35.60. The maximum assessment rate per EBU may not increase without a vote of the property owners in the District. Therefore, the assessment is proposed to remain at the maximum amount of $35.60 per EBU. This equates to total projected assessment revenue of $976,140. 2020/2021 City Of La Quinta L&L 89-1 Page 9 of 15 325 W WILLDAN The City proposes the remaining $2,842,461 be funded through a General Fund contribution of $2,692,461 and $150,000 of revenue from CSA 152. IV.. DISTRICT BUDGETS A. DESCRIPTION OF BUDGET ITEMS The 1972 Act requires that a special fund be established and maintained for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purposes as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. The following describes the services and costs that are funded through the District, shown in the District Budgets. District Costs Personnel — Reflects relevant City Staff salaries, wages and benefits, and also includes Worker's Comp insurance, Stand -By, and Overtime labor. Contract Services — Includes contracted labor, such as the Riverside County Tax Roll Administration Fees, maintenance and repair of traffic signals, tree trimming, and security service. Rental Services — Reflects funds used for the purpose of uniform rental. Vehicle Operations — Includes the maintenance of fleet vehicles. Utilities — Includes the electric, telephone, and water services. Travel Training & Meetings — Reflects the funds used for the purposes of training and meetings. Information Technology — Includes computers, printers, and other related items and services. Operating Supplies — This item includes plant replacement, safety gear, field materials, and the materials used for the purposes of removing graffiti. Small Tools/Equipment — Includes non -capital small tools and equipment. District Administration — The cost for providing the coordination of District services and operations, response to public concerns and education, as well as procedures associated with the levy and collection of assessments. This item also includes the costs of contracting with professionals to provide any additional administrative, legal or engineering services specific to the District including any required notices, mailings or property owner protest ballot proceedings. 2020/2021 City Of La Quinta L&L 89-1 Page 10 of 15 326 VY WILLDAN B. 2020/2021 DISTRICT BUDGET For the purpose of estimating costs for the maintenance and servicing, actual costs are used where possible. However, where the improvements are new, or where actual maintenance experience is lacking, cost estimates will be used to determine costs. The Budget of estimated cost of operation, servicing, and maintenance for Fiscal Year 2020/2021 is summarized on the next page in Table 1. 2020/2021 City Of La Quinta L&L 89-1 Page 11 of 15 327 try W I LLDAN Table 1 Fiscal Year 2020/2021 Budget CategoryEstimated Funding 2020/2021 Assessments Parks Salaries -Permanent Full Time $440,300 $178,200 $262,100 Other Benefits & Deductions 197,700 85,000 112,700 Personnel Stand By Stand By Overtime 0 0 0 0 0 0 Overtime 0 0 0 Total Personnel $638,000 $263,200 $374,800 Annual Lighting & Landscape Report $0 $0 $0 Civic Center Campus Lake Maintenance 30,000 0 30,000 Lighting Contract Services 70,000 70,000 0 Financial Services Admin. Fee 0 0 0 Citywide Maintenance Contract 1,199,400 747,000 452,400 Undeveloped Parks PM10 Services 0 0 0 Contract Services Maintenance & Repair 161,000 60,000 101,000 CVWD Lease -Pioneer Dog Park 1 0 1 Tree Trimming 20,000 10,000 10,000 Janitorial Services 0 0 0 Security Service - Corporation Yard 0 0 0 Fritz Burns Park 40,000 0 40,000 Lighting Service 1,000 0 1,000 SilverRock Way Landscaping 65,000 65,000 0 Total Contract Services $1,586,401 $952,000 $634,401 Rental Services Uniforms $3,500 $1,000 $2,500 Total Rental Services $3,500 1 $1,000 1 $2,500 Facilities Charges $0 $0 $0 Park Equipment Fleet Maintenance 77,500 31,300 46,200 Vehicle Operations Facility & Equipment Depreciation 372,500 0 372,500 Total Operations $450,000 $31,300 $418,700 Utilities Electric $242,700 $111,000 $131,700 Phone 1,000 0 1,000 Water 414,300 210,000 204,300 Total Utilities $658,000 $321,000 $337,000 Travel Training & $6,500 $500 $6,000 Total Travel Training & Meetings $6,500 $500 $6,000 Meetings Information Computers Printers and Services $100,200 $50,100 $50,100 Total Information Technology $100,200 $50,100 $50,100 Technology Plant Replacement $310,000 $250,000 $60,000 Graffiti Removal 20,000 10,000 10,000 Operating Supplies Safety Gear 2,500 1,500 1,000 Field Materials 23,000 20,000 3,000 Total Operating Supplies $355,500 $281,500 $74,000 Small Tools / Non -Capital $4,500 $2,500 $2,000 Total Small Tools/Equipment $4,500 $2,500 $2,000 Equipment Total Landscape & Lighting Budget $3,802,601 $1,903,100 $1,899,501 District Administration Public Works Administration Citywide Administration $0 16,000 $0 16,000 $0 0 Total District Administration $16,000 $16,000 $0 Total Landscape & Lighting Expenditures $3,818,601 $1,919,100 $1,899,501 Less CSA 152 Revenue ($150,000) ($150,000) $0 Less General Fund Contribution 2,692,461 792,960 1,899,501 Balance to Lev $976,140 $976,140 Total EBU 27,420.28 Levy Per EBU $35.60 2020/2021 City Of La Quinta L&L 89-1 Page 12 of 15 328 VY WILLDAN The following information was obtained from the Riverside County Assessor's Secured Roll, Assessor's Parcel Maps, and the City's Planning Department. The land use categories were developed to classify the different land use types in the City. Table 2 Land Use 2020/2021 Parcel County Acres Prior Year EBU Prior Year Levy FY 2020/2021 EBU 2020/2021 Levy (1) Agricultural Count 17 371.44 93.22 $3,318.60 93.22 $3,318.60 Exempt 10 2.84 0.00 0.00 0.00 0.00 Golf Course 283 3,497.90 1,805.65 64,279.28 1,805.65 64,279.28 Hillside 12 319.03 31.90 1,135.62 31.90 1,135.62 Conservation Multi -Family 34 91.59 635.00 22,606.00 635.00 22,606.00 Residential Non -Residential 271 575.15 2,902.65 103,334.34 2,902.65 103,334.34 Rural/ Estate 51 106.18 86.04 3,062.58 86.04 3,062.58 Vacant/ Remote 13 144.48 119.20 4,243.30 119.20 4,243.30 Single Family 20,465 2,514.13 20,465.00 728,554.00 20,465.00 728,554.00 Residential Vacant 2,169 1,018.35 718.41 25,558.04 718.41 25,558.04 Residential Vacant Non- 205 558.41 563.21 20,048.48 563.21 20,048.48 Residential Total i 9,199.50 27,420.28i (1) The difference in the 'Balance to Levy" amount in Table 1 and the total FY 2020/2021 Levy amount in Table 2 is a rounding difference due to the Riverside County even penny requirement for each charged parcel. Actuals will be based on the final County Secured Roll for Fiscal Year 2020/2021. Differences are generally due to changes in County Land Use Classifications or Assessor Parcel Number changes. 2020/2021 City Of La Quinta L&L 89-1 Page 13 of 15 329 W WILLDAN APPENDIX A - DISTRICT ASSESSMENT DIAGRAM The Boundary Diagrams for the original districts have previously been submitted to the Clerk of the City in the format required under the 1972 Act and are made part of this Report by reference. The parcel identification, lines and dimensions of each parcel within the District are those lines and dimensions shown on the Assessor Maps of Riverside County for the year in which this Report was prepared and is incorporated by reference and made part of this Report. The attached Landscape Maintenance Map displays the landscape maintenance areas within the City. 2020/2021 City Of La Quinta L&L 89-1 Page 14 of 15 330 W WILLDAN APPENDIX B - 2020/2021 COLLECTION ROLL Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the Riverside County Assessor Parcel Maps and/or the Riverside County Secured Tax Roll for the year in which this Report is prepared. Non -assessable lots or parcels may include government owned land, public utility owned property, land principally encumbered with public right-of-ways or easements and dedicated common areas. These parcels will not be assessed. A listing of parcels within the District, along with the proposed assessment amounts, has been submitted to the City Clerk and, by reference, is made part of this Report. Upon approval of the Report and confirmation of the assessments, the assessment information will be submitted to the County Auditor/Controller and included on the property tax roll in Fiscal Year 2020/2021. If the parcels or APNs within the District and referenced in this Report, are re -numbered, re -apportioned or changed by the County Assessor's Office after approval of the Report, the new parcel or APNs with the appropriate assessment amount will be submitted to the County Auditor/Controller. If the parcel change made by the County includes a parcel split, parcel merger or tax status change, the assessment amount submitted on the new parcels or APNs will be based on the method of apportionment and levy amount approved in this Report by the City Council. 2020/2021 City Of La Quinta L&L 89-1 Page 15 of 15 331 332 City of La Quinta PUBLIC HEARING ITEM NO. 2 CITY COUNCIL MEETING: )une 16, 2020 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2020/21 THROUGH 2O24/25 CAPITAL IMPROVEMENT PROGRAM RECOMMENDATION Adopt a resolution to approve the 2020/21 through 2024/25 Capital Improvement Program. EXECUTIVE SUMMARY • The Capital Improvement Program (CIP) is a five-year program that identifies the scope, budget, and schedule for street, park, facility, and infrastructure projects. • Staff presented the 2020/21 projects on April 7, 2020 to the Council and on May 13, 2020 to the Financial Advisory Commission (FAC). • 15 projects are identified for 2020/21 with an estimated cost of $18.4 million. This first year of the CIP Program is called the "Capital Budget". • The 2020/21 projects have been incorporated for appropriation into the Operating and Capital Budget. • Pursuant to the Government Code, Council must hold a public hearing on the CIP and consider its adoption by resolution after a public hearing. FISCAL IMPACT While the Council is requested to approve the five-year CIP, only the 2020/21 projects are funded as follows: 333 Project No. Project Total Fundinc ADA Accessible Ramps - Various Locations 2021CPM Citywide Preventative Maintenance Plan Improvements $ 50,000 2021PMP Pavement Management Plan Street Improvements $ 1,000,000 2021STI Sidewalks - Various Locations $ 55,000 2021TMI Citywide Traffic Signal Maintenance Improvements $ 205,000 201503 La Quinta Village Complete Streets - A Road Diet Project $ 112,000 201509 La Quinta Xpark - Landscape $ 275,000 201512 Citywide Drainage Enhancements $ 477,000 201702 Developer Reimbursement for DIF Eligible Improvements $ 400,000 201804 Landscape and Lighting Median Island Improvements $ 100,000 201902 Avenue 50 Bridge Spanning the Evacuation Channel $ 13,428,500 201905 Highway 111 Corridor A--- plan Implementation -P 250,000 202001 Monroe Street Pavement Rehabilitation $ 941,000 202002 Citywide Miscellaneous ADA Improvements $ 121,890 202003 Citywide Public Safety Camera System $ 1,000,000 TOTAL: $18,435,34 Color Key TEAL: Measure G Funds $525,000 (3%) ORANGE: General Funds $1,652,000 (9%) WHITE: Grants, Reimbursements, Federal Funds $15,208,390 (82%) Special Revenue Funds $1,050,000 (6%) o La Quinta Village Complete Streets/Road Diet Project o Avenue 50 Bridge Spanning the Evacuation Channel o Monroe Street Pavement Rehabilitation (from Avenue 52 to Avenue 53, and near Avenue 61) • Transportation - Pedestrian o ADA Accessible Ramps - Various Locations o Sidewalks - Various Locations o Highway 111 Corridor Area Plan Implementation o Citywide Miscellaneous ADA Improvements • Parks and Facilities o Citywide Preventative Maintenance Plan Improvements o Landscape and Lighting Median Island Improvements o La Quinta XPark Landscape o Citywide Camera Safety System • Drainage Enhancements o Citywide Drainage Enhancements (Eisenhower Drive, Washington Street, Calle Tampico and Dune Palms corridors) • Reimbursement Agreements o Developer Reimbursement for DIF Eligible Improvements • Traffic Signal Improvements o Citywide Traffic Signal Maintenance Improvements The Capital Budget is based on existing funds and projected revenues. Projects slated for subsequent years are approved on a planning basis and do not receive expenditure authority until they are incorporated in the Capital Budget. Those projects designated as "Additional Projects" in Attachment 2 do not have identified funding sources. In the case of Development Impact Fee (DIF) funded projects, a long-term collection period is required to accumulate funds before projects are implemented. Notice of public hearing was advertised in The Desert Sun newspaper on -June 5, 2020. ALTERNATIVES Council may modify the 2020/21 through 2024/25 CIP. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. FAC Budget Task Force Memorandum 2. CIP Unfunded Additional Projects Expenditure Summary 335 336 RESOLUTION NO. 2020 - XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE FISCAL YEAR 2020/2021 THROUGH 2024/2025 CAPITAL IMPROVEMENT PROGRAM WHEREAS, pursuant to Government Code Section 66002, the City of La Quinta ("City") is required to review and approve a Capital Improvement Program ("CIP"); and WHEREAS, the City is required to conduct a noticed public hearing for consideration and approval of the CIP; and WHEREAS, notice of the public hearing has been given pursuant to Government Code Section 65090, specifically, the required notice was published on June 5, 2020 in The Desert Sun; and WHEREAS, the CIP is a five-year planning instrument used by the City to identify capital improvement needs and to coordinate financing and timing of those needs in a manner that maximizes the return to the public; and WHEREAS, the CIP is a statement of the City's goals, objectives and priorities for a five-year plan and the financial commitments required to accomplish those objectives; and WHEREAS, the Fiscal Year 2020/2021 through 2024/2025 Program proposes approximately $53.2 million in improvement projects and identifies $70.5 million of unfunded additional improvement projects over the five-year period, commencing on July 1, 2020 and ending June 30, 2025; and WHEREAS, the amount allocated for the CIP for first -year projects, called the "Capital Budget," proposes $18.4 million in improvements, which will become effective on July 1, 2020; and WHEREAS, it would be in the best interest of the public to completely fund all improvements identified within the Capital Budget. NOW THEREFORE, BE IT RESOLVED, by the La Quinta City Council, as follows: SECTION 1. The above recitations are true and correct. 337 Resolution No. 2020 - XXX Capital Improvement Program for Fiscal Years 2020/21 through 2024/25 Adopted: June 16, 2020 Page 2 of 2 SECTION 2. The City Council hereby approves the Fiscal Year 2020/2021 through 2024/2025 Capital Improvement Program "Exhibit A" and confirms the inclusion of the Capital Budget into the Fiscal Year 2020/2021 operating budget, which appropriates funds for specific facilities, equipment and improvements. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of June 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California LINDA EVANS, Mayor City of La Quinta, California 338 CITY OF LA QUINTA CAPITAL IMPROVEMENT PROGRAM REVENUE SUMMARY RESOLUTION NO. 2020-XXX EXHIBIT A General Fund Measure G SB 1 Road DIF Other Project # Project Description Operating Sales Tax Maint/Rehab Quimby Funds Transportation Measure A Other Revenue Revenue Source Total 2020/2021 2021ADA ADA Accessible Ramps - Various Locations 20,000 20,000 2021CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 2021PMP Pavement Management Plan Street Improvements 1,000,000 1,000,000 2021STI Sidewalks - Various Locations 55,000 55,000 2021TMI Citywide Traffic Signal Maintenance Improvements 205,000 205,000 201503 La Quinta Village Complete Streets - A Road Diet Project 112,000 112,000 201509 XPark Landscaping 275,000 275,000 201512 Citywide Drainage Enhancements 477,000 477,000 201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201804 Landscape and Lighting Median Island Improvements 100,000 100,000 201902 Avenue 50 Bridge Spanning the Evacuation Channel 893,005 12,535,495 CVAG/Federal HBP 13,428,500 201905 Highway 111 Corridor Area Plan Implementation 250,000 250,000 202001 Monroe Street Pavement Rehabilitation (Avenue 52 to Avenue 53, and Near Ave 61) 683,098 257,902 941,000 202002 Citywide Miscellaneous ADA Improvements 121,890 CDBG Funds 121,890 202003 Citywide Public Safety Camera System 1,000,000 Public Safety Fund 1,000,000 FY 2020/2021 SUBTOTAL: 2021/2022 1,652,000 525,000 795,098 0 1,293,005 462,902 13,707,385 18,435,390 2122ADA ADA Accessible Ramps - Various Locations 20,000 20,000 2122CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 2122PMP Pavement Management Plan Street Improvements 1,000,000 1,000,000 2122STI Sidewalks - Various Locations 55,000 55,000 2122TMI Citywide Traffic Signal Maintenance Improvements 500,000 500,000 201512 Citywide Drainage Enhancements 477,000 477,000 201603 La Quinta Landscape Renovation Improvement 1,408,356 1,408,356 201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201804 Landscape and Lighting Median Island Improvements 500,000 500,000 201805 Corporate Yard Administrative Offices and Crew Quarters 2,773,000 2,773,000 201905 Highway 111 Corridor Area Plan Implementation 1,000,000 1,000,000 202101 Fred Waring Drive Pavement Rehabilitation (Washington Street to Palm Royale Drive) 813,366 813,366 202102 Caleo Bay at Avenue 47 (New Traffic Signal) 430,000 430,000 202103 Washington Street at Lake La Quinta Drive (New Traffic Signal) 430,000 430,000 202104 Dune Palms Road Pavement Rehabilitation (Fred Waring Drive to Miles Avenue) 815,843 815,843 202105 SilverRock Event Space 700,000 700,000 202106 City Hall Rehabilitation 100,000 100,000 FY 2021/2022 SUBTOTAL: 2,152,000 5,881,356 815,843 0 1,260,000 1,313,366 50,000 11,472,565 2022/2023 2223ADA ADA Accessible Ramps - Various Locations 20,000 20,000 2223CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 2223PMP Pavement Management Plan Street Improvements 1,000,000 1,000,000 2223STI Sidewalks - Various Locations 55,000 55,000 2223TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 201512 Citywide Drainage Enhancements 477,000 477,000 201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201804 Landscape and Lighting Median Island Improvements 500,000 500,000 201805 Corporate Yard Administrative Offices and Crew Quarters 3,657,000 3,657,000 201904 Village Art Plaza Site Improvements (Museum/Lumberyard Building) 700,000 2,000,000 Library Funds 2,700,000 201905 Highway 111 Corridor Area Plan Implementation 1,000,000 1,000,000 339 General Fund Measure G SB 1 Road DIF Other Project # Project Description Operating Sales Tax Maint/Rehab Quimby Funds Transportation Measure A Other Revenue Revenue Source Total 202106 City Hall Rehabilitation 900,000 900,000 202201 Avenue 50 Pavement Rehabilitation (Washington St. to Eisenhower Dr.) 1,000,000 1,000,000 202202 Avenue 52 Pavement Rehabilitation (Desert Club to Washington St.) 622,196 622,196 202203 Francis Hack Lane Pavement Rehabilitation (Avenida Bermudas to Cut -De -Sac) 213,153 213,153 FY 2022/2023 SUBTOTAL: 2,952,000 5,357,000 835,349 2023/2024 400,000 1,235,000 2,050,000 12,829,349 2324ADA ADA Accessible Ramps - Various Locations 20,000 20,000 2324CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 2324PMP Pavement Management Plan Street Improvements 1,000,000 1,000,000 2324STI Sidewalks - Various Locations 55,000 55,000 2324TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 201512 Citywide Drainage Enhancements 477,000 477,000 201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201804 Landscape and Lighting Median Island Improvements 500,000 500,000 201905 Highway 111 Corridor Area Plan Implementation 1,000,000 1,000,000 202301 Avenue 58 Pavement Rehabilitation (Jefferson Street to Madison Street) 1,190,000 1,190,000 202302 Highway 111/Simon Drive Dual Left Turn Lanes 723,850 723,850 FY 202312024SUBTOTAL: 2024/2025 2,052,000 1,000,000 723,850 0 400,000 1,425,000 50,000 5,650,850 2425ADA ADA Accessible Ramps - Various Locations 20,000 20,000 2425CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 2425PMP Pavement Management Plan Street Improvements 1,000,000 1,000,000 2425STI Sidewalks - Various Locations 55,000 55,000 2425TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 201512 Citywide Drainage Enhancements 477,000 477,000 201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201804 Landscape and Lighting Median Island Improvements 500,000 500,000 201905 Highway 111 Corridor Area Plan Implementation 1,000,000 1,000,000 202401 Avenue 50 Sidewalk Improvements (Washington Street to Avenida Montero) 400,000 400,000 202402 Moon River Drive Pavement Rehabilitation (Ave 50 to DSUSD ROW) 400,000 400,000 202403 Seasons Way Pavement Rehabilitation (Calle Tampico to Springtime Way) 276,000 276,000 FY 202412025SUBTOTAL: 2,052,000 1,000,000 0 0 400,000 1,311,000 50,000 4,813,000 TOTAL FISCAL YEARS 2020/21 THROUGH 2O24/25: 10,860,000 13,763,356 3,170,140 3,753,005 5,747,268 15,907,385 53,201,154 340 CITY OF LA QUINTA CAPITAL IMPROVEMENT PROGRAM EXPENDITURE SUMMARY Project # Project Description Administration Engineering Construction Inspection Professional Contingency Other Other Expenditure Total 2020/2021 2021ADA ADA Accessible Ramps - Various Locations 1,450 14,000 1,350 1,200 2,000 20,000 2021CPM Citywide Preventative Maintenance Plan Improvements 3,625 35,000 3,375 3,000 5,000 50,000 2021PMP Pavement Management Plan Street Improvements 72,500 700,000 67,500 60,000 100,000 1,000,000 2021STI Sidewalks - Various Locations 3,988 38,500 3,713 3,300 5,500 55,000 2021TMI Citywide Traffic Signal Maintenance Improvements 14,863 143,500 13,838 12,300 20,500 205,000 201503 La Quinta Village Complete Streets - A Road Diet Project 8,120 78,400 7,560 6,720 11,200 112,000 201509 XPark Landscaping 19,938 192,500 18,563 16,500 27,500 275,000 201512 Citywide Drainage Enhancements 34,583 333,900 32,198 28,620 47,700 477,000 201702 Developer Reimbursement for DIF Eligible Improvements 400,000 Developer Reimbursement 400,000 201804 Landscape and Lighting Median Island Improvements 100,000 100,000 201902 Avenue 50 Bridge Spanning the Evacuation Channel 8,729,000 1,232,000 738,568 1,223,932 1,505,000 ROW/Utility Relocation 13,428,500 201905 Highway 111 Corridor Area Plan Implementation 18,125 175,000 16,875 15,000 25,000 250,000 202001 Monroe Street Pavement Rehabilitation (Avenue 52 to Avenue 53, and Near Ave 61) 68,223 658,700 63,518 56,460 94,100 941,000 202002 Citywide Miscellaneous ADA Improvements 8,837 85,323 8,228 7,313 12,189 121,890 202003 Citywide Public Safety Camera System 700,000 67,500 60,000 172,500 1,000,000 FY 2020/2021 SUBTOTAL: 2021/2022 0 254,250 11,983,823 1,536,215 1,008,981 1,747,121 1,905,000 18,435,390 2122ADA ADA Accessible Ramps - Various Locations 1,450 14,000 1,350 1,200 2,000 20,000 2122CPM Citywide Preventative Maintenance Plan Improvements 3,625 35,000 3,375 3,000 5,000 50,000 2122PMP Pavement Management Plan Street Improvements 72,500 700,000 67,500 60,000 100,000 1,000,000 2122STI Sidewalks - Various Locations 3,988 38,500 3,713 3,300 5,500 55,000 2122TMI Citywide Traffic Signal Maintenance Improvements 36,250 350,000 33,750 30,000 50,000 500,000 201512 Citywide Drainage Enhancements 34,583 333,900 32,198 28,620 47,700 477,000 201603 La Quinta Landscape Renovation Improvement 102,106 985,849 95,064 84,501 140,836 1,408,356 201702 Developer Reimbursement for DIF Eligible Improvements 400,000 Developer Reimbursement 400,000 201804 Landscape and Lighting Median Island Improvements 500,000 500,000 201805 Corporate Yard Administrative Offices and Crew Quarters 201,043 1,941,100 187,178 166,380 277,300 2,773,000 201905 Highway 111 Corridor Area Plan Implementation 72,500 700,000 67,500 60,000 100,000 1,000,000 202101 Fred Waring Drive Pavement Rehabilitation (Washington Street to Palm Royale Drive) 58,969 569,356 54,902 48,802 81,337 813,366 202102 Caleo Bay at Avenue 47 (New Traffic Signal) 31,175 301,000 29,025 25,800 43,000 430,000 202103 Washington Street at Lake La Quinta Drive (New Traffic Signal) 31,175 301,000 29,025 25,800 43,000 430,000 202104 Dune Palms Road Pavement Rehabilitation (Fred Waring Drive to Miles Avenue) 59,149 571,090 55,069 48,951 81,584 815,843 202105 SilverRock Event Space 50,750 490,000 47,250 42,000 70,000 700,000 202106 City Hall Rehabilitation 84,000 6,000 10,000 100,000 FY 2021/2022 SUBTOTAL: 2022/2023 0 618,187 6,468,705 575,554 511,603 852,672 400,000 11,472,565 2223ADA ADA Accessible Ramps - Various Locations 1,450 14,000 1,350 1,200 2,000 20,000 2223CPM Citywide Preventative Maintenance Plan Improvements 3,625 35,000 3,375 3,000 5,000 50,000 2223PMP Pavement Management Plan Street Improvements 72,500 700,000 67,500 60,000 100,000 1,000,000 2223STI Sidewalks - Various Locations 3,988 38,500 3,713 3,300 5,500 55,000 2223TMI Citywide Traffic Signal Maintenance Improvements 17,038 164,500 15,863 14,100 23,500 235,000 201512 Citywide Drainage Enhancements 34,583 333,900 32,198 28,620 47,700 477,000 201702 Developer Reimbursement for DIF Eligible Improvements 400,000 Developer Reimbursement 400,000 201804 Landscape and Lighting Median Island Improvements 500,000 500,000 201805 Corporate Yard Administrative Offices and Crew Quarters 265,133 2,559,900 246,848 219,420 365,700 3,657,000 201904 Village Art Plaza Site Improvements (Museum/Lumberyard Building) 195,750 1,890,000 182,250 162,000 270,000 2,700,000 201905 Highway 111 Corridor Area Plan Implementation 72,500 700,000 67,500 60,000 100,000 1,000,000 341 Project # Project Description Administration Engineering Construction Inspection Professional Contingency Other Other Expenditure Total 202105 City Hall Rehabilitation 692,250 60,750 54,000 90,000 900,000 202201 Avenue 50 Pavement Rehabilitation (Washington St. to Eisenhower Dr.) 72,500 700,000 67,500 60,000 100,000 1,000,000 202202 Avenue 52 Pavement Rehabilitation (Desert Club to Washington St.) 45,109 435,537 41,998 37,332 62,220 622,196 202203 Francis Hack Lane Pavement Rehabilitation (Avenida Bermudas to Cut -De -Sac) 15,454 149,207 14,388 12,789 21,315 213,153 FY 2022/2023 SUBTOTAL: 2023/2024 799,628 8,912,794 805,231 715,761 1,192,935 400,000 12,829,349 2324ADA ADA Accessible Ramps -Various Locations 1,450 14,000 1,350 1,200 2,000 20,000 2324CPM Citywide Preventative Maintenance Plan Improvements 3,625 35,000 3,375 3,000 5,000 50,000 2324PMP Pavement Management Plan Street Improvements 72,500 700,000 67,500 60,000 100,000 1,000,000 2324STI Sidewalks - Various Locations 3,988 38,500 3,713 3,300 5,500 55,000 2324TMI Citywide Traffic Signal Maintenance Improvements 17,038 164,500 15,863 14,100 23,500 235,000 201512 Citywide Drainage Enhancements 34,583 333,900 32,198 28,620 47,700 477,000 201702 Developer Reimbursement for DIF Eligible Improvements 400,000 Developer Reimbursement 400,000 201804 Landscape and Lighting Median Island Improvements 36,250 350,000 33,750 30,000 50,000 500,000 201905 Highway 111 Corridor Area Plan Implementation 72,500 700,000 67,500 60,000 100,000 1,000,000 202301 Avenue 58 Pavement Rehabilitation (Jefferson Street to Madison Street) 86,275 833,000 80,325 71,400 119,000 1,190,000 202302 Highway 111/Simon Drive Dual Left Turn Lanes 52,479 506,695 48,860 43,431 72,385 723,850 FY 2023/2024 SUBTOTAL: 2024/2025 380,687 3,675,595 354,432 315,051 525,085 400,000 5,650,850 2425ADA ADA Accessible Ramps - Various Locations 1,450 14,000 1,350 1,200 2,000 20,000 2425CPM Citywide Preventative Maintenance Plan Improvements 3,625 35,000 3,375 3,000 5,000 50,000 2425PMP Pavement Management Plan Street Improvements 72,500 700,000 67,500 60,000 100,000 1,000,000 2425STI Sidewalks - Various Locations 3,988 38,500 3,713 3,300 5,500 55,000 2425TMI Citywide Traffic Signal Maintenance Improvements 17,038 164,500 15,863 14,100 23,500 235,000 201512 Citywide Drainage Enhancements 34,583 333,900 32,198 28,620 47,700 477,000 201702 Developer Reimbursement for DIF Eligible Improvements 400,000 Developer Reimbursement 400,000 201804 Landscape and Lighting Median Island Improvements 36,250 350,000 33,750 30,000 50,000 500,000 201905 Highway 111 Corridor Area Plan Implementation 72,500 700,000 67,500 60,000 100,000 1,000,000 202401 Avenue 50 Sidewalk Improvements (Washington Street to Avenida Montero) 29,000 280,000 27,000 24,000 40,000 400,000 202402 Moon River Drive Pavement Rehabilitation (Ave 50 to DSUSD ROW) 29,000 280,000 27,000 24,000 40,000 400,000 202403 Seasons Way Pavement Rehabilitation (Calle Tampico to Springtime Way) 20,010 193,200 18,630 16,560 27,600 276,000 FY 2024/2025 SUBTOTAL: TOTAL FISCAL YEARS 2020/2021 THROUGH 2O24/2025: 319,943 3,089,100 297,878 264,780 441,300 400,000 2,372,694 34,130,018 3,569,310 2,816,176 4,759,113 3,505,000 4,813,000 53,201,154 342 ATTACHMENT 1 FINANCIAL ADVISORY COMMISSION BUDGET TASK FORCE REPORT TO THE COMMISSION MAY 7, 2020 MEMBERS; JOHN HOFFNER, GEORGE BATAVICK AND DANIEL TWOHEY FAC Committee Budget Review Methodology 1. Independently reviewed all staff work performed on CIP budget analysis and recommendations covering fiscal years 20/21 - 24/25. Primary review emphasis was placed on CIP budget revisions made during the first two fiscal years. 2. Requested and reviewed summarized "before/after" CIP comparisons by project by dollar amount by fiscal year to evaluate the magnitude and timing of revisions which staff recommended to CIP appropriations. 3. Requested and reviewed CIP outside funding sources by project by fiscal year to assess the likelihood of receiving such funds to support projects being planned. 4. Requested and reviewed the project prioritization methodology used by staff to formulate their conclusions and make recommendations on revisions to CIP appropriations by fiscal year. 5. Held three full -team conference calls to discuss materials provided, staffs project prioritization methodology, and staffs conclusions and recommendations on revisions to CIP appropriations by fiscal year. 6. Held three FAC-only conference calls to discuss these same topics, and formulate our independent conclusions and recommendations. 7. Performed an independent review of each CIP project over the first two fiscal years to determine if the FAC had any additional dollar and timing revisions to recommend. FAC Committee Conclusions 1. Noted that the revisions recommended in CIP appropriations by fiscal year were as follows: -$7.2 mm in 20/21, -$2.7 mm in 21/22, +$6.8 mm in 22/23, -3.5 mm in 23/24, and +$.2 mm in 24/25. 2. Noted that the cumulative total revisions in CIP appropriations over the five fiscal years were -$3.4 mm, a net reduction of 6%. 3. Noted that in the first two fiscal years, CIP appropriations were reduced by $9.9 mm, approximately 25%. 4. Noted that in the third fiscal year, CIP appropriations were increased by $6.8 mm, indicating that a majority of the savings achieved in the first two fiscal years was deferred to year three. 5. Concluded that the project prioritization methodology used by staff to form conclusions and make recommendations on revisions to CIP appropriations was objective, reasonable, and effective. Concluded that the methodology preserved the City's most critical capital projects, while reducing and deferring projects of a more discretionary nature. 343 6. Concluded that amounts expected to be received from outside funding sources were reasonable but need to be closely monitored. 7. Concluded that the FAC had no additional recommendations on staff -proposed revisions to the dollar amounts and timing of CIP appropriations by project in the first two fiscal years. 8. Final conclusion was that the revisions to CIP appropriations recommended by staff for FY 20/21 and FY 21/22 09.9 mm at -25%), were reasonable and appropriate, and were fully responsive to the City's needs and guidance. FAC Committee Recommendations 1. That the Financial Advisory Commission and the City Council should approve as recommended by staff the revisions to CIP appropriations over FY 20/21-FY 24/25. 2. That, while the staff carefully monitors the CIP budget and outside funding sources on a regular basis, this formal CIP appropriations review process should be conducted again in 3-6 months to stay current with any updates to City revenue forecasts and spending priorities made in response to the severe and evolving impacts of the COVID-19 crisis. 3. That as part of that formal CIP review process, it would be helpful if Finance and Council would provide at the front-end some clear dollar and timing guidelines on desired changes needed to CIP appropriations based on any updates made to revenue forecasts and spending priorities. 4. That if Council and staff will want FAC input and guidance in any further CIP reviews, it would be more helpful to involve the FAC earlier in the review process so it can offer judgment, experience, and assistance before work has been done and conclusions formed. 344 ATTACHMENT 2 CITY OF LA QUINTA CAPITAL IMPROVEMENT PROGRAM UNFUNDED ADDITIONAL PROJECTS - REVENUE SUMMARY Project # Project Description Quimby Funds DIF Transportation DIF DIF Parks/Rec Maint Facility DIF Fire Other Other Revenue Source Total BRIDGE IMPROVEMENTS AD 1 Washington Street Bridge Railing (Replacement) 1,070,355 TBD/City of Indian Wells 1,070,355 DRAINAGE IMPROVEMENTS AD 2 Eisenhower Drive and Avenue 50 Drainage Improvements 2,000,000 TBD 2,000,000 LANDSCAPE AND LIGHTING IMPROVEMENTS MISCELLANEOUS IMPROVEMENTS AD 3 Village Area Parking Structure 7,500,000 TBD 7,500,000 AD 3 Golf Cart Routes 750,000 TBD 750,000 PUBLIC FACILITIES AD 5 City Hall Solar Panels 1,000,000 TBD 1,000,000 AD 6 Library/Wellness Center Solar Panels 1,000,000 TBD 1,000,000 AD 7 Corporate Yard - Phase III 1,739,383 2,279,411 TBD 4,018,794 AD 8 Southeast Area Fire Station 2,198,500 2,198,500 County of Riverside 4,397,000 PARKS AD 9 Sports Complex Field Improvements 5,551,129 TBD 5,551,129 STREET IMPROVEMENTS AD 10 Avenue 50 Street Improvements (Jefferson Street to Madison Street) 300,000 900,000 CVAG/TUMF 1,200,000 AD 11 Avenue 58 Street Improvements (Jefferson Street to Madison Street) 780,000 7,100,000 Dev Contribution 7,880,000 AD 12 Avenue 62 Street Improvements (Monroe Street to Madison Street) 1,949,000 Dev Contribution 1,949,000 AD 13 Washington Street at Washington Park (Left Turn Lane) 258,000 TBD 258,000 AD 14 Highway 111 at La Quinta Center Drive (Dual Left Turn Lanes) 703,000 TBD 703,000 AD 15 Jefferson Street Extension (Avenue 58 to Avenue 60) 1,000,000 2,064,160 Dev Contribution 3,064,160 STREET IMPROVEMENTS - BICYCLE PATHS AD 16 Citywide Bicycle Path Improvements 8,600,000 TBD 8,600,000 STREET IMPROVEMENTS - ROUNDABOUTS AD 17 Madison Street at Avenue 58 Two Lane Roundabout 2,388,000 2,388,000 AD 18 Madison Street at Avenue 60 Two Lane Roundabout 2,388,000 2,388,000 AD 19 Monroe Street at Avenue 52 Two Lane Roundabout 597,000 1,791,000 City of Indio 2,388,000 AD 20 Monroe Street at Avenue 54 Two Lane Roundabout 1,194,000 1,194,000 County of Riverside 2,388,000 AD 21 Monroe Street at Avenue 58 Two Lane Roundabout 1,194,000 1,194,000 County of Riverside 2,388,000 AD 22 Monroe Street at Avenue 60 Two Lane Roundabout 2,388,000 2,388,000 AD 23 Monroe Street at Avenue 62 Two Lane Roundabout 597,000 1,791,000 TBD/County of Riverside 2,388,000 AD 24 Jefferson Street at Avenue 54 Roundabout 1,791,000 597,000 Dev Contribution 2,388,000 STREET IMPROVEMENTS - TRAFFIC SIGNALS AD 25 Avenue 50 at Orchard Lane (New Traffic Signal) 107,500 322,500 Dev Contribution 430,000 TOTAL ADD PROJECTS: 0 14,724,500 0 1,739,383 2,198,500 51,813,055 70,475,438 345 346 REPORTS AND INFORMATIONAL ITEMS NO. 28 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, MAY 11, 2020 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:38 p.m. by Chair Wyler. This meeting was held by teleconference pursuant to Executive orders N-25-20, N- 29-20, N-33-20, and N-35-20, executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions of the Ralph M. Brown Act (Government Code § 54950 et seq.). PRESENT: Commissioners Biondi, Blakeley, La Greca, Marley and Chair Wyler ABSENT: None STAFF PRESENT: Community Resources Director Escobedo, Community Resources Manager Calderon, Community Resources Analyst Torres, Community Services Secretary Chaudhry, and City Clerk Radeva. PLEDGE OF ALLEGIANCE Chair Wyler led the Commission in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None. CONFIRMATION OF AGENDA - Confirmed. CONSENT CALENDAR 1. APPROVE MINUTES OF MARCH 9, 2020 MOTION - A motion was made and seconded by Commissioners La Greca/Blakeley to approve the Consent Calendar as submitted. Motion passed unanimously. STUDY SESSION 1. CORONA CORONAVIRUS DISEASE (COVID-19) CITY OPERATIONS UPDATE Community Resources Director Escobedo Community Resources Manager Calderon presented verbal report. >>> Item Added ART PEDESTAL PROJECT VERBAL UPDATE Community Resources Analyst Torres provided an update regarding the Art Pedestal Project. Sage Vaughn who was chosen to install art pieces on two art pedestals located at Avenida Bermudas/Avenida La Fonda and Calle Estado notified staff that he is unable to deliver the art piece due to the COVID-19 pandemic. Staff recommended the runner up, Office Kovacks to complete the project. COMMUNITY SERVICES COMMISSION MINUTES March 9, 2020 347 Commissioner Marley recommended postponing the project until COVID restrictions are lifted, and the City has had an opportunity to consider deficit funding by reallocating APP funds. Community Resources Director Escobedo reminded Commission that the Art in Public Places funds are restricted for art installation and maintenance and cannot be used to supplement the City's general fund. DEPARTMENT REPORTS 1. COMMISSION TERM EXTENSIONS UPDATE Commission Secretary Chaudhry presented a verbal report recapping commissioners extended terms and provided Commissioners an opportunity to ask questions. COMMISSIONER'S ITEMS • ANNUAL ROTATION OF CHAIR AND VICE -CHAIR - DORIEL WYLER, COMMISSION CHAIR There was a consensus among Commissioners for staff to present options for Chair and Vice -Chair rotation at the next regular Community Services Commission meeting. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Blakeley/Marley to adjourn the meeting at 6:04 p.m. Motion passed unanimously. Respectfully submitted, LISA CHAUDHRY, Co m nity Services Commission Secretary City of La Quinta, alifo is COMMUNITY SERVICES COMMISSION MINUTES March 9, 2020 348 REPORTS AND INFORMATIONAL ITEM NO. 29 FINANCIAL ADVISORY COMMISSION MINUTES WEDNESDAY, MAY 13, 2020 CALL TO ORDER A regular quarterly meeting of the Financial Advisory Commission (Commission) was called to order at 4:00 p.m. by Chairperson Mills. This meeting was held by teleconference pursuant to Executive orders N-25-20, N-29-20, N- 33-20, and N-35-20, executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions of the Ralph M. Brown Act (Government Code § 54950 etseq.). PRESENT: Commissioners Batavick, Hoffner, Hunter, Rosen, Twohey and Chairperson Mills ABSENT: None VACANCY: One STAFF PRESENT: Finance Director Romero, Financial Service Analyst Hallick, Management Assistant Delgado, City Clerk Radeva, Management Analyst Mignogna, Public Works Director/City Engineer McKinney PLEDGE OF ALLEGIANCE Chairperson Mills led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None CONFIRMATION OF AGENDA - Confirmed ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS - None CONSENT CALENDAR ITEMS 1. APPROVE MINUTES DATED FEBRUARY 12, 2020 2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED DECEMBER 31, 2019 3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JANUARY 31, 2020 4. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED FEBRUARY 29, 2020 S. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED MARCH 31, 2020 Motion - A motion was made and seconded by Commissioners Twohey/Hoffner to approve the Consent Calendar, as submitted. Motion passed: ayes 6, noes 0, vacancy 1. FINANCIAL ADVISORY COMMISSION MINUTES 1 MAY 13, 2020 REGULAR QUARTERLY MEETING 349 BUSINESS SESSION 1. RECEIVE AND FILE THE COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR YEAR ENDING JUNE 30, 2019 Finance Director Romero and CPA Partner Phillip White with Eide Bailly auditing firm (EB) presented the staff report, which is on file in the Finance Department. The Commission discussed the City's earthquake insurance coverage with JPIA; CAFR notes on page no. 62; process to update construction commitments noted on page no. 65 of the CAFR; footnotes referencing the former Redevelopment Agency of the City; debt noted in CAFR that is not a direct obligation to the City; and the fund balance reporting variance from 2016 to 2017. Mr. White explained EB's audit purview and scope; circumstances that may cause a management letter to be issued with the CAFR; and where footnotes pertaining to current year impacts may be included in the CAFR for year ending June 30, 2020. Staff confirmed that there were no deficiencies reported in the CAFR for year ending June 30, 2019. Motion - A motion was made and seconded by Commissioners Hunter/Hoffner to receive and file the Comprehensive Annual Financial Report for year ending June 30, 2019, as submitted. Motion passed: ayes 6, noes 0, vacancy 1. 2. RECEIVE AND FILE THE THIRD QUARTER 2019/20 TREASURY REPORTS FOR JANUARY, FEBRUARY, AND MARCH 2O20 Financial Service Analyst Hallick presented the staff report, which is on file in the Finance Department. The Commission commended Financial Service Analyst Hallick for her well managing of the City's investment portfolio. Motion - A motion was made and seconded by Commissioners Batavick/Hunter to receive and file the third quarter 2019/20 treasury reports for January, February, and March 2020, as submitted. Motion passed: ayes 6, noes 0, vacancy 1. 3. APPOINT TWO COMMISSIONERS TO SERVE ON THE REVIEW AND SELECTION COMMITTEE FOR REQUEST FOR PROPOSALS (RFP) FOR FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) PROJECT ADMINISTRATION SERVICES Finance Director Romero presented the staff report, which is on file in the Finance Department. Commissioner Twohey and Chairperson Mills expressed their willingness to serve on the review and selection committee for the RFP for FEMA Project Administration Services. Motion - A motion was made and seconded by Commissioners Hoffner/Batavick to appoint Commissioner Twohey and Chairperson Mills to serve on the review and selection committee for request for proposals for Federal Emergency Management Agency project administration services. Motion passed: ayes 6, noes 0, vacancy 1. FINANCIAL ADVISORY COMMISSION MINUTES 2 MAY 13, 2020 REGULAR QUARTERLY MEETING 350 4. RECEIVE AND FILE FISCAL YEAR 2019/20 THIRD QUARTER BUDGET REPORT Finance Director Romero presented the staff report, which is on file in the Finance Department. The Commission and staff discussed the funding and review process for the City's COVID-19 Small Business Emergency Economic Relief Program. Chairperson Mills commented that the adjustments and expense reductions were very logical and well thought out. Motion - A motion was made and seconded by Commissioners Rosen/Hunter to receive and file Fiscal Year 2019/20 third quarter budget report, as submitted. Motion passed: ayes 6, noes 0, vacancy 1. STUDY SESSION 1. DISCUSS PROJECTS TO INCLUDE IN THE 2020/21 THROUGH 2O24/25 CAPITAL IMPROVEMENT PROGRAM (CIP) Management Analyst Mignogna, Public Works Director/City Engineer McKinney, and City Consultant Nickerson with NAI Consulting, Inc. presented the staff report, which is on file in the Finance Department. Discussion followed on appropriations for Measure G funding for the highway 111 corridor project; the details of the active request for proposal for highway 111 corridor posted on the City's website for form -based code planning services & engineering services; and allocation of funds to other CIP projects if directed by Council. The CIP subcommittee, comprised of Commissioners Batavick, Hoff ner, and Twohey, provided an overview of their report (Study Session no. 1, handout no. 2), which included their review methodology, conclusion of review, and recommendations. Finance Director Romero said she would like to incorporate subcommittee reports in her budgetary discussions with Council, so they are aware of the Commissions insights and hard work provided. The Commission concurred. 2. DISCUSS FISCAL YEAR 2020/21 PRELIMINARY PROPOSED BUDGET Finance Director Romero presented the staff report, which is on file in the Finance Department. The Commission and staff discussed transient occupant tax rebates, and restrictions/guidelines for filing property tax extensions pursuant to the State of California Governor's Executive Order. The proposed budget subcommittee, comprised of Chairperson Mills and Commissioner Rosen, provided an overview of their report (Study Session no. 2, handout no. 3), which included their consensus conclusion. The Commission commended staff on their dedication and efforts in preparing the 2020/21 proposed budget. FINANCIAL ADVISORY COMMISSION MINUTES 3 MAY 13, 2020 REGULAR QUARTERLY MEETING 351 Finance Director Romero noted the subcommittee's report will be provided in her budgetary report along with special funding incorporated within the budget going to Council on Tuesday, May 19, 2020. The Commission concurred. 3. DISCUSS FISCAL YEAR 2020/21 INVESTMENT POLICY Financial Services Analyst Hallick presented the staff report, which is on file in the Finance Department. The Commission concurred with the policy update as presented by staff. DEPARTMENTAL REPORTS Staff provided an update on all departmental report items, which are on file in the Finance Department. 1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES Finance Director Romero noted the following as the Finance Department's future initiatives: • Highway 111 Corridor - review of the RFP for form -based code planning services & engineering services and identify potential funding sources; • City's 457 retirement plan - review of plan; • Financial software system - evaluate current software and determine if there is a need for software change or improvement; • City's reserves fund in fiscal year 2020/21 - continue to monitor; and • Other post -employment benefits and pension trust - continue to monitor these benefits, review the established allocation strategies, and determine if additional funding will be required. 2. FOURTH QUARTER 2019 (OCTOBER-DECEMBER) SALES TAX UPDATE FOR THE CITY OF LA QUINTA General discussion followed regarding Measure G sales tax collection for online purchases. Financial Services Analyst said the Governor of California passed two initiatives related to sales tax filings: 1) a 90-day extension for businesses with less than one million in sales tax; 2) and a one-year sales tax deferment and ability to go on a payment plan for small businesses with 5 million in annual sales or less. 3. EXTENDING TERM LIMITS OF MEMBERS SERVING ON CITY BOARDS, COMMISSIONS, AND COMMITTEES FOR ONE ADDITIONAL YEAR DUE TO NOVEL CORONAVIRUS DISEASE (COVID-19) Finance Director Romero said Council adopted Emergency Resolution No. EM-2020-006 on April 21, 2020, extending the terms of members serving on the all City Commissions with one additional year; noted the current Commission vacancy will remain and the City will not be conducting Commission interviews in June 2020; and thanked commissioners for their help and willingness to continue to serve on the Commission. FINANCIAL ADVISORY COMMISSION MINUTES 4 MAY 13, 2020 REGULAR QUARTERLY MEETING 352 COMMISSIONERS' ITEMS 1. SUBCOMMITTEE UPDATE ON CITY'S COVID-19 SMALL BUSINESS EMERGENCY ECONOMIC RELIEF PROGRAM (PROGRAM) Commissioners Hoffner and Hunter provided the Commission with an update on the City's Program, including the total fund amount allocated in round one, number of approved applications, range of loan amounts awarded, and an overview of their experience through the application review and approval process. Financial Services Analyst thanked the subcommittee for their time, assistance, and efforts with executing the Program, and noted the different information resources used to notify businesses of the Program. 2. COMMISSION ENGAGEMENT STRATEGY TO ALLOW ABILITY TO ACT PROACTIVELY VERSUS REACTIVELY Chair Mills requested this item be continued and tabled for discussion at the next Commission meeting. The Commission concurred. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Rosen/Hunter to adjourn this meeting at 7:25 p.m. Motion passed: ayes 6, noes 0, vacancy 1. Respectfully submitted, Digitally signed by Jessica Delgado DN: cn-Jessica Delgado, o=City of La Quinta, ou=Finance Department, mail=jdelgado@laquintaca.gov, -US Date: 2020.06.05 08:32:47-0700' Jessica Delgado, Management Assistant City of La Quinta, California FINANCIAL ADVISORY COMMISSION MINUTES 5 MAY 13, 2020 REGULAR QUARTERLY MEETING 353 354 POWER POINTS CITY COUNCIL MEETING TUNE 16, 2020 m City Council Meeting June 16, 2020 • City Council Meeting June 16, 2020 Closed Session In Progress 11, x , rr x' City Council Meeting June 16, 2020 P1 - Silverrock Resort Project - Pendry and Montage Design Modifications 4 r � . C:ALIFNIA Iq 0111121IV 1101 ki I WEB, .4, " COMMISSION AGENDA ITEM RMATION �. 5/26/2020it = F IPLC�h � "1 61, 1 1 i� _ _ June 16, 2020 5 • MBA REQUESTS: Minor design evolution between SDP and current time moving into the Construction Document ("CD") Stage • UNDERLYING DRIVERS ❑Satisfying Agency Code Requirements to Obtain Building Permits ❑ "Constructability" of the Hotels and Other Components ❑ Design Enhancements that Improve the Project examples: ✓ Building Code & Fire Department Requirements ✓ Problem solving for practical construction solutions ✓ Elevated site planning and landscape design • NO CHANGE ➢ Project description or core design elements ➢ Project design remains very high quality, even improved! WRO"rR"'.", rcRFEN I 3 June 16, 2020 Example — Satisfying Agency Requirements: Montage and Pendry Hotel building footprints adjusted to satisfy COLA Building and Fire Dept. occupancy requirements for accessibility, fire life safety considerations = - -- - -� 6 . §�Jv - I 7 Example — Constructability: Adjustments to satisfy COLA Building Code requirements, accommodate mechanical and other practical construction considerations i.. �- P 70M - ROBERT GREEN g II June 16, 2020 Example — Design Enhancements: Montage Hotel main swimming pool design revised to reflect more interest and diverse social organization opportunities and programming BaYEIROCR VEYEL9�M9R �r...a. n+r•w..wwr' w ��;�� bvetOn �—a r Alm R19W:{ R•P�� Ln RORFRT GRFFN' Example — Design Enhancements: Example — Design Enhancements: Campus -wide landscape palette refined to focus on narrowed specimen selection within same families for cohesive planting program. _ RYIr1P ems. RPR1R eA a ROBERTGRFEN 10 9 June 16, 2020 • The Project is now approaching a "permittable" stage as a result of satisfying agency code requirements and regulatory criteria • Constructability has advanced sufficient to proceed to the bidding and contracting stage with confidence in the overall integrity and "buildability" of the Construction Documents • The Quality of the Project design has been sustained and ---in fact ---has been enhanced by the intensive process entailed in progressing the design from the Schematic to final Construction Document phase. • The deliverable is consistent with the CONCLUSION representations of both Site Development Permits approved by the City in 2016/17. • SilverRock Development Company appreciates the opportunity to present this information. 11 12 on City Council Meeting June 16, 2020 B1 - Adopt 2020/21 Operating and Capital Improvement Program Budget ur C:;1LIL�R]\IA Budget Adoption Includes General Fund Revenues and Expenses Summary of all Funds including CIP Measure G Sales Tax Appropriations Limit General Fund Reserves & Carryovers Personnel Schedule 2020/21 General Fund Summary' Decreased Revenue 51,048,000 Workforce Less Operating/CIP Expenses (47,911,600) Operating Reductions Preliminary Budget Surplus 3,136,400 Expenses Less Measure G Reserves (3,127,200) 6_. . BUDGET SURPLUS $ 9,200 Reduced Reduced and Programs and Postponed Events Contract Services ■ Progressive processes ■ 11 Public meetings ■ Financial Advisory Commission ■ Housing Commission ■ 2 complete drafts Future Budget Analysis Review Police Services mml Quarterly Reports and Adjustments m Measure G Sales Tax easure G Sales Tax Revenue )lice Services apital Improvements vailable for Appropriation General Fund Reserves , -4� —7 W—A Rml- Estimated as of Ir.—r nef:,:r Sales Tax (Measure G) 10,243,675 Public Safety Fire Service Trust 9,248,500 Pension Trust Fund 10,800,000 10,000,000 (800,000) Other Post Employment Benefit Trust 1,860,000 - Total Assigned Funds 32,152,175 Overall Total $ 74,086,241 46,000,000 6,860,000 ■ Capital Improvement Carryovers estimated at $13,000,000 ■ Operating Carryovers $1,982,600 ■ RDA Loan repayment $3,238,833 ■ 80% General Fund $2,591,066 0 20% Housing Authority Fund $647,767 Summary of All Funds • Total for all 42 Funds — Revenues $88,486,800 — Expenses $95,207,350 • Library and Museum Fund Updated Fit MEN Appropriations Limit & Personnel • Limit for 2020/21- $142,013,344 — Total applicable revenues $49,433,000 — Under by $92,580,344 • Personnel Schedule — 11 Part-time — 85 Full-time — 5 elected officials Questions, Discussion, Comments CALIFORNIA City Council Meeting June 16, 2020 B2 - City Reopening Plan k * C -\ IFN,1A `'- Reopening City Facilities • Closed to public in March • First Phase - Appointment ONLY • Plan approved by the California Joint Powers Insurance Authority (CJPIA) Reopening Plan Essentials • Train employees for COVID-19 safety • Implement COVID-19 preventative measures • Report employee COVID-19 cases to health authorities • Update new COVID-19 info regularly Safety Protocols & Cost • Installed plexiglass and sneeze guards • Hand sanitizer stations • Dedicated entrance for the public • Automated and no -touch door upgrades • Thermal imaging system • Physical distancing and face coverings • $64,000 estimated budget - 75% reimbursable -aotd;(6 CALIFORNIA -- City Council Meeting June 16, 2020 CS - CVWD Domestic Water & Sewer Agreements for Dune Palms Bridge Project 2011-05 CVWD Domestic Water & Sewer Agreements • Relocation of existing domestic water and sewer lines in conflict with Dune Palms Bridge Project Bill of Sale conveys relocations back to CVW D Water & Sewer Relocation Costs • City Costs - Water: $855,650 - Sewer: $198,435 • CVW D Costs - Water: $26,500 - Sewer: $37,500 Anticipated Project Schedule • Right -of Way/Utility Certification — Fall 2020 • Request for Authorization of Construction Funding (Highway Bridge Program) — Spring 2021 • Construction —Anticipated Summer 2021 QUESTIONS? June 16, 2020 33 34 17 Summary • Annually, Council takes action to levy assessments for Citywide L&L District • Funds ROW landscape, lighting, median, and parkway maintenance • Since 1997, rate @ $35.60 per EBU Fiscal Impacts • L&L District 89-1 for FY 2020/21: • Revenues = $976,140 • County Service Area 152 Offset = $150,000 • Combined = $1,126,140 • Estimated Expenditures = $1,919,100 • $792,960 short fall funded by General Fund Questions? = CALIFORNIA City Council Meeting June 16, 2020 PH2 - 2020/21 through 2024/25 Capital Improvement Program j CALIFRNI1A Capital Improvement Program (CIP) • 5 year plan • Identifies scope, budget, schedule Streets, transportation, parks, sidewalks, facilities, drainage, landscaping Presented CIP Projects • city council —April 7, 2020 • FAC Budget Task Force • Financial Advisory Commission — May 13, 2020 2020/21 CIP Projects • July 1, 2020 • Incorporated into Operating Budget FAC Budget Task Force Memo • Revisions to CIP appropriations were objective, reasonable, and effective • Project Prioritization Methodology: — Preserved most critical capital projects — Reduced and deferred projects of a more discretionary nature 2VO4UCIPAQ1Ldget Project Na�- Project —A Total Funding 2021ADA ADA Accessible Ramps - Various Locations $ 20,000 2021CPM Citywide Preventative Maintenance Plan Improvements $ 50,000 2021PMP Pavement Management Plan Street Improvements $ 1,000,000 2021STI Sidewalks - Various Locations $ 55,000 2021TMI Citywide Traffic Signal Maintenance Improvements $ 205,000 201503 La Quinta Village Complete Streets - A Road Diet Project $ 112,000 201509 La Quinta Xpark - Landscape $ 275,000 201512 Citywide Drainage Enhancements $ 477,000 201702 Developer Reimbursement for DIF Eligible Improvements $ 400,000 201804 Landscape and Lighting Median Island Improvements $ 100,000 201902 Avenue 50 Bridge Spanning the Evacuation Channel $ 13,428,500 ill Co $ 202001 Monroe Street Pavement Rehabilitation $ 941,000 202002 Citywide Miscellaneous ADA Improvements $ 121,890 202003 s Citywide Public Safety Camera System $ 1,000,000 TOTAL: $18,435,390 Lolorwryw EA e G Funds $525,000 (3%) ORANGE: General Funds $1,652,000 (9%) WHITE: Grants, Reimbursements, Federal Funds $15,208,390 (82%) Special Revenue Funds $1.050.000 (60/6) Highlights of Years 2-5 of CIP Parks and Facilities — North La Quinta Landscape Renovation Project — Landscape and Lighting Median Island Improvements — Corporate Yard Facility —Village Art Plaza and Lumberyard Site Improvements — City Hall Rehabilitation Highlights of Years 2 - 5 of CIP • Transportation -Pedestrian - ADA Accessible Ramps/Sidewalks - Various Locations - Highway 111 Corridor Area Plan Implementation -Avenue 50 Sidewalk Improvements (Washington St. to Avenida Montero) Highlights of Years 2 - 5 of CIP • Transportation -Roadway — 8 Pavement Rehabilitation Projects — Highway 111/Simon Drive Dual Left Turn Lanes • Traffic Signal Improvements — Caleo Bay at Avenue 47 (New Traffic Signal) — Washington Street at Lake La Quinta Drive (New Traffic Signal) Highlights of Years 2-5 of CIP • Drainage Enhancements - Citywide Drainage Enhancements (Eisenhower Drive, Washington Street, Calle Tampico, and Dune Palms Road corridors) • Reimbursement Agreements - Developer Reimbursement for DIF Eligible Improvements June 16, 2020 49 50 25 City Council Meeting June 16, 2020 PH 1 - Lighting and Landscape Assessment District 89-1 FY 2020/ 21 CALIF U IA 44 Summary • Annually, Council takes action to levy assessments for Citywide L&L District • Funds ROW landscape, lighting, median, and parkway maintenance • Since 19971 rate @ $35.60 per EBU Fiscal Impacts • L&L District 89-1 for FY 2020/21: • Revenues = $976,140 • County Service Area 152 Offset = $150,000 • Combined = $1,126,140 • Estimated Expenditures = $1,919,100 • $792,960 short fall funded by General Fund Questions? CALIFORNIA ... •" . WRITTEN PUBLIC COMMENTS & HAND-OUTS CITY COUNCIL MEETING DUNE 16, 2020 CITY COUNCIL MEETING - JUNE 16, 2020 - WRITTEN PUBLIC COMMENTS BY RESIDENT PAIGE WAJDA PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA Monika Radeva From: Paige Wajda < > Sent: Sunday, June 14, 2020 3:31 PM To: City Clerk Mail Subject: Public Comment for Council Meeting on 6/16 Follow Up Flag: Follow up Flag Status: Flagged EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. Dear City Council, I will not be able to make the meeting on Tuesday but I would like to submit a public comment for consideration regarding the city budget. Name: Paige Wajda City of Residence: La Quinta Phone number: Public Comment/ Written Subject: Police Brutality and Budgeting I would like to start out by saying that I was born and raised in La Quinta and have recently moved back here after years of living abroad. I am a poet and library associate at one of the county library branches. I live in the Cove and wanted to say that I love the recent additions of the roundabouts here and find that they are a far superior method of controlling traffic than stop signs or traffic lights, so I want to thank you for that. On another note, recent events have shown that there is an epidemic of police brutality in this country. We are lucky to live in a town where we have not had to witness such horrifying instances such as those which have recently occurred in Minneapolis and Louisville, but still, we must take precautions to make the community safer for people of color that live and work here. Currently, 32% of the city budget ($17 million) goes to the LQ police department. Meanwhile, at the La Quinta library, the roof leaks every time it rains, causing books to be ruined and mold to grow. Library employees in the RCLS system only earn minimum wage and do not receive many benefits despite working tirelessly to help educate the community and put on free events for low-income families. I urge you to divest funding for the police department and put that money towards projects that will actually help our community flourish: improving our roads, fixing the library roof, funding education and the arts, and maintaining our parks. Please consider a drastic reduction in the funding for the police, and ensure that the remaining police receive rigorous de-escalation training, thereby making La Quinta an even safer and more beautiful place to live. Even though we live in a small town, we can and should set an example to other cities that we, as a nation, can do better, and to affirm that Black Lives Matter. CITY COUNCIL MEETING - JUNE 16, 2020 - WRITTEN PUBLIC COMMENTS BY RESIDENT PAIGE WAJDA PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA Thank you for your attention. Sincerely, Paige Wajda S CITY COUNCIL MEETING - JUNE 16, 2020 WRITTEN PUBLIC COMMENTS BY LA QUINTA RESIDENTS BUSINESS SESSION ITEM NO. 1 - FISCAL YEAR 2020/21 BUDGET APPROVAL Monika Radeva From: Shelley Morgan < > Sent: Tuesday, June 16, 2020 6:49 AM To: City Clerk Mail Subject: Written Comments EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. I am urging you to not cut back on any of the funding of our local police services. We need well trained police officers now, more than ever, for our public safety. Sincerely, Shelley Morgan La Quinta, CA S CITY COUNCIL MEETING - JUNE 16, 2020 WRITTEN PUBLIC COMMENTS BY LA QUINTA RESIDENTS BUSINESS SESSION ITEM NO. 1 - FISCAL YEAR 2020/21 BUDGET APPROVAL Monika Radeva From: Carol O'Donnell < > Sent: Tuesday, June 16, 2020 8:11 AM To: Monika Radeva Subject: Fwd: Delivery Status Notification (Failure) EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. Dear Ms. Radeva, We want to encourage the City Council to make no cuts or defunding of police services. We enthusiastically support the police force that keeps us safe in La Quinta. Sincerely, John & Carol O'Donnell 1 01 Monika Radeva From: Laurie Muhlhauser < > Sent: Tuesday, June 16, 2020 8:41 AM To: Monika Radeva Subject: Fw: Do Not Cut Police Services EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. City Council of La Quinta: Do NOT cut our police services! Thank you CITY COUNCIL MEETING - JUNE 16, 2020 WRITTEN PUBLIC COMMENTS BY LA QUINTA RESIDENTES BUSINESS SESSION ITEM NO. 1 - FISCAL YEAR 2020/21 BUDGET APPROVAL Monika Radeva From: laquinta@enotify.visioninternet.com on behalf of City of La Quinta, CA <laquinta@enotify.visioninternet.com> Sent: Tuesday, June 16, 2020 9:24 AM To: Monika Radeva Subject: Email contact from La Quinta, CA EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. Message submitted from the <La Quinta, CA> website. Site Visitor Name: Becky A. Franco Site Visitor Email: Keep our beautiful La Quinta safe! NO to defunding police! NO cuts to police services! 01 CITY COUNCIL MEETING - JUNE 16, 2020 WRITTEN PUBLIC COMMENTS BY LA QUINTA RESIDENTS BUSINESS SESSION ITEM NO. 1 - FISCAL YEAR 2020/21 BUDGET APPROVAL Monika Radeva From: laquinta@enotify.visioninternet.com on behalf of City of La Quinta, CA <laquinta@enotify.visioninternet.com> Sent: Tuesday, June 16, 2020 9:26 AM To: Monika Radeva Subject: no cuts or defunding Police and Public SaeftyEmail contact from La Quinta, CA EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. Message submitted from the <La Quinta, CA> website. Site Visitor Name: Paul Franco Site Visitor Email: - I urge you not to cut Police services or defund Public Safety. You will surely destroy our great little city we have here in the desert. We don't want rampant crime and destruction of everything we've built here in La Quinta. We do not want another San Francisco or L.A. in our desert cities. We are law abiding people here. Don't let the noisy few ruin our communities. We stand united with Law enforcement. 01 CITY COUNCIL MEETING - JUNE 16, 2020 WRITTEN PUBLIC COMMENTS BY LA QUINTA RESIDENTS BUSINESS SESSION ITEM NO. 1 - FISCAL YEAR 2020/21 BUDGET APPROVAL Monika Radeva From: Rosemary Andre < > Sent: Tuesday, June 16, 2020 1:06 PM To: Monika Radeva Subject: La Quinta City Budget and Police Funding EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. I understand the city of La Quinta will be reviewing the overall budget in the next few days. Given all the news regarding a movement to defund the police, I want to be clear that as a taxpayer I DO NOT support this position. I believe the police perform an important function in our community. However, I also believe police reform is key and officers should be held accountable when their actions do not support upholding law and order appropriately. Sincerely, Rosemary Andre La Quinta, CA 92253 CITY COUNCIL MEETING - JUNE 16, 2020 WRITTEN PUBLIC COMMENTS BY LA QUINTA RESIDENTS BUSINESS SESSION ITEM NO. 1 - FISCAL YEAR 2020/21 BUDGET APPROVAL Monika Radeva From: WENDY LAPHAM < > Sent: Tuesday, June 16, 2020 1:27 PM To: City Clerk Mail Subject: Written Comments for City Council Meeting Today ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** 1) Wendy Lapham 2) City of Residence - La Quinta 3) 4) Public Agenda Item - Fiscal Year Budget 6) Written Comments Do NOT reduce any funding to the Police and Public Safety! I'm shocked as to how many people are falling for this "movement". Don't drink the kool-aid! Be strong La Quinta! I CITY COUNCIL MEETING - JUNE 16, 2020 WRITTEN PUBLIC COMMENTS BY LA QUINTA RESIDENTS BUSINESS SESSION ITEM NO. 1 - FISCAL YEAR 2020/21 BUDGET APPROVAL Monika Radeva From: SMG < > Sent: Tuesday, June 16, 2020 2:24 PM To: Monika Radeva Subject: keep police funded ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** In case funding for the LQ Police Department is on the agenda for your meeting tonight, we just wanted to send in our concerns about "defunding the police", since this term means different things to different people. If we are talking about reform and training for the police in appropriate restraining or removing police from service who have a pattern of negative marks on their record, these seem like reasonable solutions to the recent negative feelings toward the police in general. Defunding that takes away money from the police or removes the department completely seems like a hasty, radical, unwise and unsafe path forward for the city as a whole. Safety has to be a priority in our community. The majority of police men and women care about the welfare of the people in their community. Please don't defund the LQ police based on a few rare instances in other cities and from a small amount of negative public opinions that seem to have the loudest voices. Defunding might sound good to those who want to cause crime and want anarchy, but please, consider the majority of law abiding citizens who want to feel safe in La Quinta. Thank you for your time and consideration, La Quinta family residents i CITY COUNCIL MEETING - JUNE 16, 2020 WRITTEN PUBLIC COMMENTS BY LA QUINTA RESIDENTS BUSINESS SESSION ITEM NO. 1 - FISCAL YEAR 2020/21 BUDGET APPROVAL Monika Radeva From: mary ann farnsworth < > Sent: Tuesday, June 16, 2020 3:13 PM To: Monika Radeva Subject: Fw: NO TO REFUNDING POLICE EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ----- Forwarded Message ----- From: mary ann farnsworth < > To: mradeva@laquintaca.gov <mra eva aquintaca.gov> Sent: Tuesday, June 16, 2020, 04:10:47 PM MDT Subject: Fw: NO TO DEFUNDING POLICE ----- Forwarded Message ----- From: mary ann farnsworth < To: MRADEVA@LAQUINTA. <mra eva lquint'a.gov> Sent: Tuesday, June 16, 2020, 03:58:46 PM MDT Subject: Re: NO TO DEFUNDING POLICE On Tuesday, June 16, 2020, 03:56:00 PM MDT, mary ann farnsworth > wrote: NO TO DEFUNDING THE POLICE!!! WE DO NOT HAVE ENOUGH POLICE TO BEGIN WITH!!! DO NOT DEFUND THE POICE!!! NO TO DEFUNDING THE POLICE IN LA QUINTA!!! OR ANY WHERE ELSE FOR THAT MATTER!!! THIS IS CRAZY!!! PLEASE DO NOT DEFUND THE POLICE!!! THEY ARE ESSENTIAL!!! RESPECTFULLY, CRAIG FARNSWORTH LA QUNTA RESIDENT CITY COUNCIL MEETING - JUNE 16, 2020 WRITTEN PUBLIC COMMENTS BY LA QUINTA RESIDENTS BUSINESS SESSION ITEM NO. 1 - FISCAL YEAR 2020/21 BUDGET APPROVAL Monika Radeva From: James Nava > Sent: Tuesday, June 16, 2020 4:12 PM To: City Clerk Mail Subject: Inclusive Community EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. What are the certain measure's are you going to take to provide a more inclusive community? As a resident of La Quinta, ca Cove. I was curious on what is your take on this movement. Since its affecting some groups who are not included. Most who are left with no answers from the city. Name: James Nava Sent from Yahoo Mail on Android Sent from Yahoo Mail on Android POWER POINTS CITY COUNCIL MEETING TUNE 16, 2020 MODIFI I ICANT IBA 2020-0005/2020-0( 0& : f s y L CITY OF LA QUINTA Y C_ OUNCIL MEETING /16/2020 -7m% I LL URY HOTEL LUXURY HOTEL •- s D P s 2 0 1 6 0 0 0 5 2 0 1 6 0 0 0 9 `TARED SERVICES LIFESTYLE HOTEL . ,. P ROB I BEEN 2 • MBA REQUESTS: Minor design evolution between SDP and current time moving into the Construction Document ("CD") Stage • UNDERLYING DRIVERS ❑ Satisfying Agency Code Requirements to Obtain Builds~. ".~.;+. ❑ "Constructability" of the Hotels and Other Componen ❑ Design Enhancements that Improve the Project examples: ✓ Building Code & Fire Department Requirements ✓ Problem solving for practical construction solutions ✓ Elevated site planning and landscape design • NO CHANGE ➢ Project description or core design elements ➢ Project design remains very high quality, even improvE Y; f r5-Ne q„-.. aid rAf p.n siin Pqn mn"«, OEYF Omw cawnnr. uc wnrr nor.0 NOTE: Rralb-dcocv ouldnc iwgrnlc w ^ ... 1 SF1PMx84Op9 .. .. m X Aftm RO1� ERR LS RE EN Example — Constructability: Adjustments to satisfy COLA Building Code requirements, accommodate mechanical and other practical construction considerations $ILVERROCN sncr — .n m.eav�wm»+,.www.owM.rrn. wa.:q rmxwm....�a�,. DEVELOPMENT COMPANY. LLC w �ax.dwwa n.. aw,ne eavw+�ws.0 ue ��m.i....w�o.�u. wy 'w.e.w..r..wooa.,..ve�.+.+.ewe,. w.. www.,.e ww w�r•'•�a =z 6urton V. ` 'F 60.2 SIL,ERRp[ DEV LOPME]R gpPlIM1`, LLC RO1�ERT C,REEN 3]LVUOM SLVEFXM DVMLOP&lDff DEYMMENT (E. CDWANY.!!: G—W burto 1.11 ID lz) Od ID M".01 P44MAI RO 1� E RT Cj R E E N 0 1 • The Project is now approaching a "permittable" stage as a result of satisfying agency code requirements and regulatory criteria • Constructability has advanced sufficient to proceed to the bidding and contracting stage with confidence in the overall integrity and "buildability" of the Construction Documents • The Quality of the Project design has been sustained and ---in fact ---has been enhanced by the intensive process entailed in progressing the design from the Schematic to final Construction Document phase. • The deliverable is consistent with the representations of both Site Development Permits approved by the City in 2016/17. • SilverRock Development Company appreciates the opportunity to present this information. THANK YOU! r-- m City Council Meeting June 16, 2020 • City Council Meeting June 16, 2020 Closed Session In Progress 11, x , rr x' City Council Meeting June 16, 2020 P1 - Silverrock Resort Project - Pendry and Montage Design Modifications 4 r � . C:ALIFNIA Iq 0111121IV 1101 ki I WEB, .4, " COMMISSION AGENDA ITEM RMATION �. 5/26/2020it = F IPLC�h � "1 61, 1 1 i� _ _ June 16, 2020 5 • MBA REQUESTS: Minor design evolution between SDP and current time moving into the Construction Document ("CD") Stage • UNDERLYING DRIVERS ❑Satisfying Agency Code Requirements to Obtain Building Permits ❑ "Constructability" of the Hotels and Other Components ❑ Design Enhancements that Improve the Project examples: ✓ Building Code & Fire Department Requirements ✓ Problem solving for practical construction solutions ✓ Elevated site planning and landscape design • NO CHANGE ➢ Project description or core design elements ➢ Project design remains very high quality, even improved! WRO"rR"'.", rcRFEN I 3 June 16, 2020 Example — Satisfying Agency Requirements: Montage and Pendry Hotel building footprints adjusted to satisfy COLA Building and Fire Dept. occupancy requirements for accessibility, fire life safety considerations = - -- - -� 6 . §�Jv - I 7 Example — Constructability: Adjustments to satisfy COLA Building Code requirements, accommodate mechanical and other practical construction considerations i.. �- P 70M - ROBERT GREEN g II June 16, 2020 Example — Design Enhancements: Montage Hotel main swimming pool design revised to reflect more interest and diverse social organization opportunities and programming BaYEIROCR VEYEL9�M9R �r...a. n+r•w..wwr' w ��;�� bvetOn �—a r Alm R19W:{ R•P�� Ln RORFRT GRFFN' Example — Design Enhancements: Example — Design Enhancements: Campus -wide landscape palette refined to focus on narrowed specimen selection within same families for cohesive planting program. _ RYIr1P ems. RPR1R eA a ROBERTGRFEN 10 9 June 16, 2020 • The Project is now approaching a "permittable" stage as a result of satisfying agency code requirements and regulatory criteria • Constructability has advanced sufficient to proceed to the bidding and contracting stage with confidence in the overall integrity and "buildability" of the Construction Documents • The Quality of the Project design has been sustained and ---in fact ---has been enhanced by the intensive process entailed in progressing the design from the Schematic to final Construction Document phase. • The deliverable is consistent with the CONCLUSION representations of both Site Development Permits approved by the City in 2016/17. • SilverRock Development Company appreciates the opportunity to present this information. 11 12 on City Council Meeting June 16, 2020 B1 - Adopt 2020/21 Operating and Capital Improvement Program Budget ur C:;1LIL�R]\IA Budget Adoption Includes General Fund Revenues and Expenses Summary of all Funds including CIP Measure G Sales Tax Appropriations Limit General Fund Reserves & Carryovers Personnel Schedule 2020/21 General Fund Summary' Decreased Revenue 51,048,000 Workforce Less Operating/CIP Expenses (47,911,600) Operating Reductions Preliminary Budget Surplus 3,136,400 Expenses Less Measure G Reserves (3,127,200) 6_. . BUDGET SURPLUS $ 9,200 Reduced Reduced and Programs and Postponed Events Contract Services ■ Progressive processes ■ 11 Public meetings ■ Financial Advisory Commission ■ Housing Commission ■ 2 complete drafts Future Budget Analysis Review Police Services mml Quarterly Reports and Adjustments m Measure G Sales Tax easure G Sales Tax Revenue )lice Services apital Improvements vailable for Appropriation General Fund Reserves , -4� —7 W—A Rml- Estimated as of Ir.—r nef:,:r Sales Tax (Measure G) 10,243,675 Public Safety Fire Service Trust 9,248,500 Pension Trust Fund 10,800,000 10,000,000 (800,000) Other Post Employment Benefit Trust 1,860,000 - Total Assigned Funds 32,152,175 Overall Total $ 74,086,241 46,000,000 6,860,000 ■ Capital Improvement Carryovers estimated at $13,000,000 ■ Operating Carryovers $1,982,600 ■ RDA Loan repayment $3,238,833 ■ 80% General Fund $2,591,066 0 20% Housing Authority Fund $647,767 Summary of All Funds • Total for all 42 Funds — Revenues $88,486,800 — Expenses $95,207,350 • Library and Museum Fund Updated Fit MEN Appropriations Limit & Personnel • Limit for 2020/21- $142,013,344 — Total applicable revenues $49,433,000 — Under by $92,580,344 • Personnel Schedule — 11 Part-time — 85 Full-time — 5 elected officials Questions, Discussion, Comments CALIFORNIA City Council Meeting June 16, 2020 B2 - City Reopening Plan k * C -\ IFN,1A `'- Reopening City Facilities • Closed to public in March • First Phase - Appointment ONLY • Plan approved by the California Joint Powers Insurance Authority (CJPIA) Reopening Plan Essentials • Train employees for COVID-19 safety • Implement COVID-19 preventative measures • Report employee COVID-19 cases to health authorities • Update new COVID-19 info regularly Safety Protocols & Cost • Installed plexiglass and sneeze guards • Hand sanitizer stations • Dedicated entrance for the public • Automated and no -touch door upgrades • Thermal imaging system • Physical distancing and face coverings • $64,000 estimated budget - 75% reimbursable -aotd;(6 CALIFORNIA -- City Council Meeting June 16, 2020 CS - CVWD Domestic Water & Sewer Agreements for Dune Palms Bridge Project 2011-05 CVWD Domestic Water & Sewer Agreements • Relocation of existing domestic water and sewer lines in conflict with Dune Palms Bridge Project Bill of Sale conveys relocations back to CVW D Water & Sewer Relocation Costs • City Costs - Water: $855,650 - Sewer: $198,435 • CVW D Costs - Water: $26,500 - Sewer: $37,500 Anticipated Project Schedule • Right -of Way/Utility Certification — Fall 2020 • Request for Authorization of Construction Funding (Highway Bridge Program) — Spring 2021 • Construction —Anticipated Summer 2021 QUESTIONS? June 16, 2020 33 34 17 Summary • Annually, Council takes action to levy assessments for Citywide L&L District • Funds ROW landscape, lighting, median, and parkway maintenance • Since 1997, rate @ $35.60 per EBU Fiscal Impacts • L&L District 89-1 for FY 2020/21: • Revenues = $976,140 • County Service Area 152 Offset = $150,000 • Combined = $1,126,140 • Estimated Expenditures = $1,919,100 • $792,960 short fall funded by General Fund Questions? = CALIFORNIA City Council Meeting June 16, 2020 PH2 - 2020/21 through 2024/25 Capital Improvement Program j CALIFRNI1A Capital Improvement Program (CIP) • 5 year plan • Identifies scope, budget, schedule Streets, transportation, parks, sidewalks, facilities, drainage, landscaping Presented CIP Projects • city council —April 7, 2020 • FAC Budget Task Force • Financial Advisory Commission — May 13, 2020 2020/21 CIP Projects • July 1, 2020 • Incorporated into Operating Budget FAC Budget Task Force Memo • Revisions to CIP appropriations were objective, reasonable, and effective • Project Prioritization Methodology: — Preserved most critical capital projects — Reduced and deferred projects of a more discretionary nature 2VO4UCIPAQ1Ldget Project Na�- Project —A Total Funding 2021ADA ADA Accessible Ramps - Various Locations $ 20,000 2021CPM Citywide Preventative Maintenance Plan Improvements $ 50,000 2021PMP Pavement Management Plan Street Improvements $ 1,000,000 2021STI Sidewalks - Various Locations $ 55,000 2021TMI Citywide Traffic Signal Maintenance Improvements $ 205,000 201503 La Quinta Village Complete Streets - A Road Diet Project $ 112,000 201509 La Quinta Xpark - Landscape $ 275,000 201512 Citywide Drainage Enhancements $ 477,000 201702 Developer Reimbursement for DIF Eligible Improvements $ 400,000 201804 Landscape and Lighting Median Island Improvements $ 100,000 201902 Avenue 50 Bridge Spanning the Evacuation Channel $ 13,428,500 ill Co $ 202001 Monroe Street Pavement Rehabilitation $ 941,000 202002 Citywide Miscellaneous ADA Improvements $ 121,890 202003 s Citywide Public Safety Camera System $ 1,000,000 TOTAL: $18,435,390 Lolorwryw EA e G Funds $525,000 (3%) ORANGE: General Funds $1,652,000 (9%) WHITE: Grants, Reimbursements, Federal Funds $15,208,390 (82%) Special Revenue Funds $1.050.000 (60/6) Highlights of Years 2-5 of CIP Parks and Facilities — North La Quinta Landscape Renovation Project — Landscape and Lighting Median Island Improvements — Corporate Yard Facility —Village Art Plaza and Lumberyard Site Improvements — City Hall Rehabilitation Highlights of Years 2 - 5 of CIP • Transportation -Pedestrian - ADA Accessible Ramps/Sidewalks - Various Locations - Highway 111 Corridor Area Plan Implementation -Avenue 50 Sidewalk Improvements (Washington St. to Avenida Montero) Highlights of Years 2 - 5 of CIP • Transportation -Roadway — 8 Pavement Rehabilitation Projects — Highway 111/Simon Drive Dual Left Turn Lanes • Traffic Signal Improvements — Caleo Bay at Avenue 47 (New Traffic Signal) — Washington Street at Lake La Quinta Drive (New Traffic Signal) Highlights of Years 2-5 of CIP • Drainage Enhancements - Citywide Drainage Enhancements (Eisenhower Drive, Washington Street, Calle Tampico, and Dune Palms Road corridors) • Reimbursement Agreements - Developer Reimbursement for DIF Eligible Improvements June 16, 2020 49 50 25 City Council Meeting June 16, 2020 PH 1 - Lighting and Landscape Assessment District 89-1 FY 2020/ 21 CALIF U IA 44 Summary • Annually, Council takes action to levy assessments for Citywide L&L District • Funds ROW landscape, lighting, median, and parkway maintenance • Since 19971 rate @ $35.60 per EBU Fiscal Impacts • L&L District 89-1 for FY 2020/21: • Revenues = $976,140 • County Service Area 152 Offset = $150,000 • Combined = $1,126,140 • Estimated Expenditures = $1,919,100 • $792,960 short fall funded by General Fund Questions? CALIFORNIA ... •" .