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2020 04 21 Council CITY COUNCIL AGENDA 1 APRIL 21, 2020 CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, APRIL 21, 2020 3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION ****************************** SPECIAL NOTICE Teleconferencing and Telephonic Accessibility In Effect Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, and N-35-20, executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.), members of the City Council, the City Manager, City Attorney, City Staff, and City Consultants may participate in this meeting by teleconference. Additionally, pursuant to the above-referenced executive orders, the public is not permitted to physically attend at City Hall the meeting to which this agenda applies, but any member of the public may listen or participate in the open session of this meeting as specified below. Members of the public wanting to listen to the open session of this meeting may do so by tuning-in live via http://laquinta.12milesout.com/video/live.   Members of the public wanting to address the City Council during the open session, either for public comment or for a specific agenda item, or both, are requested to send an email notification to the La Quinta City Clerk’s Office at CityClerkMail@LaQuintaCA.gov, and specify the following information: 1) Full Name 4) Public Comment or Agenda Item Number 2) City of Residence 5) Subject 3) Phone Number 6) Written or Verbal Comments City Council agendas and staff reports are available on the City’s web page: www.LaQuintaCA.gov CITY COUNCIL AGENDA 2 APRIL 21, 2020 The email “subject line” must clearly state “Written Comments” or “Verbal Comments.” Verbal public comments – requests to speak must be emailed to the City Clerk no later than 3:00 p.m. on the day of the meeting; the City will facilitate the ability for a member of the public to be audible to the City Council and general public for the item(s) by contacting him/her via phone and queuing him/her to speak during the discussion. Only one person at a time may speak by telephone and only after being recognized by the Mayor. Written public comments, received prior to the adjournment of the meeting, will be distributed to the City Council, incorporated into the agenda packet and public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request. It would be appreciated that any email communications for public comments related to the items on the agenda, or for general public comment, are provided to the City Clerk’s Office at the email address listed above prior to the commencement of the meeting. If that is not possible, and to accommodate public comments on items that may be added to the agenda after its initial posting or items that are on the agenda, every effort will be made to attempt to review emails received by the City Clerk’s Office during the course of the meeting. The Mayor will endeavor to take a brief pause before action is taken on any agenda item to allow the City Clerk to review emails and share any public comments received during the meeting. All emails received by the City Clerk, at the email address above, until the adjournment of the meeting, will be included within the public record relating to the meeting. ****************************** CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please email written public comments or a request to provide verbal public comments to CityClerkMail@LaQuintaCA.gov and limit your comments to three minutes (approximately 350 words). The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CITY COUNCIL AGENDA 3 APRIL 21, 2020 CONFIRMATION OF AGENDA CLOSED SESSION 1. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957. CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR EMERGENCY MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CITY ATTORNEY 2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9. NAME OF CASE: CITY OF LA QUINTA V. CHIN FAMILY PROPERTIES LIMITED PARTNERSHIP, ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC1803284 RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS – None CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE MINUTES OF APRIL 7, 2020 9 2. ADOPT EMERGENCY RESOLUTION TO EXTEND THE TERMS OF MEMBERS OF CERTAIN CITY COMMISSIONS FOR ONE ADDITIONAL YEAR IN ACCORDANCE WITH LA QUINTA MUNICIPAL CODE SECTION 2.06.030 DUE TO NOVEL CORONAVIRUS DISEASE (COVID-19) LOCAL EMERGENCY [EMERGENCY RESOLUTION NO. EM 2020-006] 21 3. ADOPT RESOLUTION TO AUTHORIZE APPLICATION FOR AND RECEIPT OF LOCAL EARLY ACTION PLANNING GRANTS PROGRAM FUNDS WITH THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY 27 CITY COUNCIL AGENDA 4 APRIL 21, 2020 DEVELOPMENT TO STREAMLINE AND INCREASE HOUSING PRODUCTION [RESOLUTION NO. 2020 – 007] 4. ADOPT RESOLUTION TO APPROVE LA QUINTA’S PROJECT LIST FOR FISCAL YEAR 2020/21 FOR SENATE BILL 1 – ROAD REPAIR AND ACCOUNTABILITY ACT 2017 FUNDING [RESOLUTION NO. 2020-008] 33 5. ADOPT RESOLUTION DESIGNATING SPEED LIMITS FOR AVENUE 58 FROM JEFFERSON STREET TO MADISON STREET, AVENUE 54 FROM JEFFERSON STREET TO MONROE STREET, PARK AVENUE FROM CALLE TAMPICO TO AVENUE 50, CALLE TAMPICO FROM EISENHOWER DRIVE TO WASHINGTON STREET, AND PALM ROYALE FROM FRED WARING DRIVE TO WASHINGTON STREET [RESOLUTION NO. 2020-009] 41 6. APPROVE FISCAL YEAR 2020/21 THROUGH 2024/25 MEASURE A HALF CENT SALES TAX FIVE-YEAR CAPITAL IMPROVEMENT PLAN 45 7. APPROVE GRANT OF EASEMENT TO COACHELLA VALLEY WATER DISTRICT FOR ACCESS AND MAINTENANCE OF WATER PIPELINES LOCATED WITHIN CITY-OWNED LAND ON AVENIDA BERMUDAS 49 8. APPROVE AMENDMENT NO. 9 TO PROFESSIONAL SERVICES AGREEMENT WITH BENGAL ENGINEERING, INC FOR THE DUNE PALMS ROAD BRIDGE IMPROVEMENT PROJECT NO. 2011-05 53 9. AWARD CONTRACT TO GRANITE CONSTRUCTION COMPANY FOR CONSTRUCTION OF THE AVENIDA BERMUDAS AMERICANS WITH DISABILITIES ACT MISCELLANEOUS IMPROVEMENTS PROJECT NO. 2019-09; AND APPROVE RELATED BUDGET ADJUSTMENT FOR FISCAL YEAR 2019/20 65 10. APPROVE SOLUTIONS MAINTENANCE AGREEMENT WITH SUPERION, LLC TO PROVIDE HOSTING AND MAINTENANCE SERVICES FOR THE CITY’S PERMITTING SOFTWARE (TRAKiT) 73 11. AUTHORIZE PURCHASES WITH XPRESS GRAPHICS FOR UP TO $80,000 FOR FISCAL YEAR 2019/20 89 12. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JANUARY 31, 2020 91 13. APPROVE DEMAND REGISTERS DATED MARCH 20 AND 27, AND APRIL 3, 2020 95 14. EXCUSE ABSENCES FOR PLANNING COMMISSIONER LIBOLT-VARNER FROM THE MAY 12 AND 26, 2020 PLANNING COMMISSION MEETINGS 127 CITY COUNCIL AGENDA 5 APRIL 21, 2020 BUSINESS SESSION PAGE 1. RECEIVE AND FILE FISCAL YEAR 2019/20 THIRD QUARTER BUDGET REPORT, APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS 129 STUDY SESSION PAGE 1. DISCUSS NOVEL CORONAVIRUS DISEASE (COVID-19) OPERATIONAL IMPACTS, CONTINUITY OF CITY OPERATIONS, COMMUNITY AND BUSINESS RESOURCES 138 PUBLIC HEARINGS – None DEPARTMENTAL REPORTS 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY RESOURCES – COMMUNITY PROGRAMS AND WELLNESS, LIBRARY, MUSEUM, AND CODE COMPLIANCE 141 5. DESIGN AND DEVELOPMENT 6. PUBLIC WORKS/ENGINEERING – MONTHLY DEPARTMENT REPORT – MARCH 2020 155 7. FINANCE 8. POLICE – QUARTERLY REPORT JANUARY – MARCH 2020 165 9. FIRE – QUARTERLY REPORT JANUARY – MARCH 2020 167 MAYOR’S AND COUNCIL MEMBERS’ ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Peña) 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick) 10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & Radi) 11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) 13. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick) CITY COUNCIL AGENDA 6 APRIL 21, 2020 14. CANNABIS AD HOC COMMITTEE (Peña and Sanchez) 15. CVAG PUBLIC SAFETY COMMITTEE (Peña) 16. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña) 17. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña) 18. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (Peña) 19. COVID-19 SMALL BUSINESS EMERGENCY ECONOMIC RELIEF PROGRAM AD HOC COMMITTEE (Peña and Radi) 19. CVAG TRANSPORTATION COMMITTEE (Radi) 20. SUNLINE TRANSIT AGENCY (Radi) 21. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi) 22. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi & Sanchez) 23. ANIMAL CAMPUS COMMISSION (Sanchez) 24. LEAGUE OF CALIFORNIA CITIES – TRANSPORTATION, COMMUNICATION AND PUBLIC WORKS POLICY COMMITTEE (Sanchez) 25. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Fitzpatrick) 26. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez) ADJOURNMENT ********************************* The next regular meeting of the City Council will be held on May 5, 2020 at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chambers at 78495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630 Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on April 17, 2020. DATED: April 17, 2020 MONIKA RADEVA, City Clerk City of La Quinta, California CITY COUNCIL AGENDA 7 APRIL 21, 2020 Public Notices  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7092, twenty-four (24) hours in advance of the meeting and accommodations will be made.  If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk’s office at (760) 777-7092. A one (1) week notice is required.  If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting.  Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL MINUTES Page 1 of 12 APRIL 7, 2020 CITY COUNCIL MINUTES TUESDAY, APRIL 7, 2020 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:06 p.m. by Mayor Evans. This meeting was held by teleconference pursuant to Executive orders N-25- 20, N-29-20, N-33-20, and N-35-20, executed to by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions of the Ralph M. Brown Act (Government Code § 54950 et seq.). PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None STAFF PRESENT: City Manager McMillen, City Attorney Ihrke, City Clerk Radeva, Riverside County Fire Department Chief Fish, and Riverside County Sherriff’s Department Lieutenant Buompensario, Finance Director Romero, Financial Services Analyst Hallick, Assistant to the City Manager Villalpando, Marketing Manager Graham, Community Resources Director Escobedo, Design and Development Director Castro, Public Works Director/City Engineer McKinney, Management Analyst Mignogna, and City Consultant Nickerson. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA City Clerk Radeva said WRITTEN PUBLIC COMMENTS were provided by Helena Davies related to restrictions on wireless facilities, and Sara Snow related to moratorium on evictions and services offered to residents in need during the COVID-19 pandemic; written comments were distributed to Council and incorporated into the agenda packet and public record of the meeting. CONFIRMATION OF AGENDA City Clerk Radeva requested to take up the Study Session items out of Agenda order and have them considered immediately following the Consent Calendar. Councilmember Fitzpatrick and Mayor Evans said they would like to comment on Consent Calendar Item No. 9. CONSENT CALENDAR ITEM NO. 1 9 CITY COUNCIL MINUTES Page 2 of 12 APRIL 7, 2020 Mayor Pro Tem Peña said he will recuse himself from discussion and vote on Business Session Item No. 3 related to the Complete Streets Project, due to a potential conflict of interest stemming from the proximity of real property to this project. Council concurred. CLOSED SESSION 1. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957. CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR EMERGENCY MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CITY ATTORNEY 2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9. NAME OF CASE: CITY OF LA QUINTA V. CHIN FAMILY PROPERTIES LIMITED PARTNERSHIP, ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC1803284 COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:09 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:00 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act); and Council will recess back to Closed Session to continue consideration of both items after the Open Session portion of the meeting. PLEDGE OF ALLEGIANCE Mayor Evans led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA City Clerk Radeva reported no additional WRITTEN PUBLIC COMMENTS have been received since the beginning of the meeting. 10 CITY COUNCIL MINUTES Page 3 of 12 APRIL 7, 2020 ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS – None CONSENT CALENDAR 1. APPROVE MINUTES OF MARCH 17, 2020 2. APPROVE EMERGENCY MEETING MINUTES OF MARCH 20, 2020 3. APPROVE EMERGENCY MEETING MINUTES OF MARCH 23, 2020 4. APPROVE EMERGENCY MEETING MINUTES OF MARCH 25, 2020 5. EXCUSE ABSENCE OF COMMUNITY SERVICES COMMISSIONER MARLEY FROM THE MARCH 9, 2020 COMMUNITY SERVICES COMMISSION MEETING 6. APPROVE DEMAND REGISTERS DATED MARCH 6 AND 13, 2020 7. ADOPT ORDINANCE NO. 584 ON SECOND READING AMENDING SECTIONS OF TITLES 8, 9, AND 13 OF THE LA QUINTA MUNICIPAL CODE TO STREAMLINE DEVELOPMENT PROCESS AND STANDARDS; CEQA: EXEMPT PURSUANT TO SECTION 15061(b)(3) REVIEW FOR EXEMPTIONS – COMMON SENSE RULE 8. ADOPT RESOLUTION TO WAIVE TERM LIMIT RESTRICTIONS FOR MEMBERS SERVING ON THE CONSTRUCTION BOARD OF APPEALS PURSUANT TO SECTION 2.06.030 OF THE LA QUINTA MUNICIPAL CODE [RESOLUTION NO. 2020-006] 9. APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH ACORN TECHNOLOGY SERVICES FOR INFORMATION TECHNOLOGY SERVICES FOR FISCAL YEAR 2019/20 10. APPROVE ELECTRIC VEHICLE CHARGING STATIONS PROJECT BUDGET, AND RELATED CONTRACT AND CHANGE ORDERS WITH CREATIVE LIGHTING & ELECTRICAL, INC TO INSTALL ELECTRIC VEHICLE CHARGING STATIONS AND AMERICANS WITH DISABILITIES ACT RAMPS AT LA QUINTA PARK AND THE NORTHEAST CORNER OF WASHINGTON STREET AND HIGHWAY 111 (PROJECT NO. 2019-12) CONSENT CALENDAR ITEM NO. 9 Councilmember Fitzpatrick and Mayor Evans commended the City’s contracted information technology support team provided by Acorn Technologies, as well 11 CITY COUNCIL MINUTES Page 4 of 12 APRIL 7, 2020 as City Staff, for their efforts, dedication, and exceptional service to ensure the City can continue to provide services to residents virtually and online. MOTION – A motion was made and seconded by Councilmembers Radi/Fitzpatrick to approve the Consent Calendar as recommended, with Item No. 7 adopting Ordinance No. 584, and Item No. 8 adopting Resolution No. 2020-006. Motion passed unanimously. STUDY SESSION 1. Item taken out of Agenda order >>> DISCUSS NOVEL CORONAVIRUS DISEASE (COVID-19) OPERATIONAL IMPACTS, CONTINUITY OF CITY OPERATIONS, COMMUNITY AND BUSINESS RESOURCES City Manager McMillen, Riverside County Fire Department Chief Fish, Riverside County Sheriff’s Department Lieutenant Buompensario, Community Resources Director Escobedo, Design and Development Director Castro, Public Works Director McKinney, Assistant to the City Manager Villalpando, Marketing Manager Graham, and Finance Director Romero presented the staff report, which is on file in the Clerk’s Office. General discussion followed regarding the City’s compliance with the “stay at home,” public gatherings, and social distancing orders and directives issued by the Governor of California and Riverside County Public Health Officer; majority of Staff is working remotely; Staff’s commendable efforts to implement ever-changing directives on a moment’s notice and to push out information to the community; public meetings are conducted virtually; Riverside County Fire Department operations, staff safety, and ability to handle emergency response requests; Riverside County Sheriff’s Department operations, staff safety, encouraging the public to report non-emergency matters to (760) 836–3215, emphasized the importance to dial 911 for emergencies only, enforcement of social distancing orders in the community by businesses and residents; Code Compliance operations, enforcement of COVID-19 health and safety orders in the community; additional Staff efforts to assist the Sheriff’s Department with compliance; enforcement calls are to be reported to (760) 777–7050, and residents are able to submit COVID-19 specific GoRequest reports online; online services offered to the community include virtual museum, Creation Station blog, La Quinta Digital blog, at-home Fitness Court workouts, and art programs; partnership with Find Food Bank, Staff training, and residents are encouraged to call (760) 564–0096 for food assistance or with questions on any other services or programs related to COVID-19, emphasis is on home-bound seniors; in the works are efforts to establish Washington Street Apartments and Hadley Villas as drop off sites for Find Food Bank; at the March 25, 2020 emergency meeting Council authorized 12 CITY COUNCIL MINUTES Page 5 of 12 APRIL 7, 2020 up to $40,000 to be used to provide food for La Quinta residents; Staff is reaching out to the senior housing communities in the City on a daily basis to provide information and updates on when food deliveries would be available to them; Staff launched an improved microsite webpage for the City’s COVID- 19 updates that will make it easier for users to navigate through the myriad of information; underway are collaborations with the YMCA to use the La Quinta Museum as a child care site for essential workers; La Quinta Creation Station is making face shields for hospitals; the Hub, building, field inspections, and planning services operations, all City permits and projects are applied for and processed electronically, active projects, and inquiries are to be directed to (760) 777-7125; short-term vacation rental (STVR) restrictions, enforcement, and exemptions processing pursuant to Executive Order No. 7 as amended; cancellation of all non-essential meetings; and importance to follow the restrictions imposed on golf courses and STVR per the City’s Executive Orders. Council said residents’ comments related to the restrictions imposed by the City’s several Executive Orders are being received daily and taken under consideration; encouraged residents to continue to provide valuable input; and noted preserving the community’s health and safety by following state, county, and City public health orders and guidelines issued to prevent transmission of COVID-19 is first priority. Further discussion followed regarding closure of playground equipment, group sports courts, and parking lots in proximity of trails; public works operations and employee health and safety precaution measures in place; completed and in-progress public works projects; COVID-19 federal emergency economic relief programs; constantly disseminating most current information to senior housing communities and on the City’s website; IT efforts to ensure the City continues to operate virtually; in progress is the establishment of the City’s COVID-19 Small Business Emergency Economic Relief fund for La Quinta businesses, which Council authorized at the March 25, 2020 emergency meeting and allocated $1.5 million from the City’s Emergency Disaster Fund, and it is anticipated to roll it out in the next couple of weeks. Council encouraged the community to reach out to Staff and provide comments and suggestions regarding the City’s COVID-19 Small Business Emergency Economic Relief Fund program; and noted that supporting and providing assistance to local businesses who have helped La Quinta foster and grow is of upmost priority; reached a consensus to create an ad-hoc committee comprised of Councilmember Radi, Mayor Pro Tem Peña, and Staff to work on developing the process and guidelines for establishing this loan; and hold an emergency meeting if needed to make it available as soon as possible. 13 CITY COUNCIL MINUTES Page 6 of 12 APRIL 7, 2020 General discussion followed regarding the City’s marketing and public information dissemination and media platforms; responding to media inquiries; LifeStream will hold a blood drive on April 15, 2020 at the La Quinta Wellness Center; social media boosting; importance for residents to sign up for the City’s digital notifications, such as Nixle and Quail Mail, in order to receive current information as soon as it is published; encouraged residents to visit the City’s COVID-19 webpage containing a lot of accurate and useful information; City’s participation on digital billboards valley-wide; and in coordination with the Greater Coachella Valley Chamber of Commerce (GCVCC), the City is offering a free business banners program for local businesses to advertise they are open. Council commended the GCVCC for their efforts in mobilizing local business owners to donate supplies and food to front-line essential workers. Council directed Staff to include a “thank you” section in the City’s next Gem publication to acknowledge residents who are following the health and safety orders and have helped flatten the curve. Staff emphasized April is “Census Month” and encouraged everyone to fill out their 2020 census form. Discussion continued regarding Staff’s efforts to establish procedures for tracking COVID-19 related activities and expenses in accordance with Federal Emergency Management Agency (FEMA); anticipated revenue loss for fiscal year 2019/20 is at $7,050,000; projected reductions in expenses, capital improvement projects, contract services, and salary and benefits savings to help offset the revenue loss, as well as available budget surplus and Measure G reserves; estimated unanticipated expenses related to COVID-19 and maintenance of SilverRock Resort, which is currently closed, but is still being maintained; and the City has $11 million in the Economic Disaster Reserve fund and $10.9 million in Unassigned Fund Balance. Council commended Staff for their commitment and extra efforts to provide daily continuity of operations and services, while also responding to and enforcing the ever-changing COVID-19 health and safety order as quickly as possible to safeguard the community. Council noted that if time allows it, Staff could request a couple of members from the Financial Advisory Commission participate on the City’s COVID-19 Small Business Emergency Economic Relief Fund Ad-Hoc Committee, however, this should not cause a delay in rolling it out as quickly as possible. Discussion followed regarding FEMA’s regulations and requirements the City must follow in order to qualify for expenditure reimbursement; reimbursable 14 CITY COUNCIL MINUTES Page 7 of 12 APRIL 7, 2020 and non-reimbursable expenses; the strict and rigorous tracking and documentation the City must keep in order to submit for reimbursement; audit requirements; and the City’s preparedness. Council thanked Staff for providing a clear and realistic financial analysis of the City’s fiscal state, and for collectively addressing and responding to the COVID-19 reality. 2. DISCUSS PROJECTS TO BE INCLUDED IN FISCAL YEARS 2020/21 THROUGH 2024/25 CAPITAL IMPROVEMENT PROGRAM Public Works Director/City Engineer McKinney and Management Analyst Mignogna presented the staff report, which is on file in the Clerk’s Office. Council discussed Transportation Development Impact Fees use restrictions; identifying projects that are “shovel ready” meaning ready to be advertised for bid in 90 days or less; exploring alternative funding sources; confirming that state and federal funds awarded to City projects will not be suspended; importance to continue to invest in the City’s infrastructure; and preparing a holistic evaluation of the projects to determine if COVID-19 effects on the economy will impact the ability to obtain supplies, as well as material costs, and allow Council to make well informed and strategic decisions. MAYOR EVANS CALLED FOR A BRIEF RECESS AT 6:35 P.M. MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 6:45 P.M. WITH ALL MEMBERS PRESENT BUSINESS SESSION 1. ADOPT EMERGENCY RESOLUTION TO WAIVE THE REQUIREMENT TO REVIEW THE NEED FOR LOCAL EMERGENCY EVERY 14 DAYS PURSUANT TO SECTION 2.20.080, SUBSECTION (B) OF THE LA QUINTA MUNICIPAL CODE FOR THE DURATION OF THE STATEWIDE AND LOCAL EMERGENCY RELATED TO NOVEL CORONAVIRUS DISEASE (COVID-19) [EMERGENCY RESOLUTION NO. EM 2020-003] City Clerk Radeva and City Attorney Ihrke presented the staff report, which is on file in the Clerk’s Office. MOTION – A motion was made and seconded by Councilmembers Radi/Peña to adopt Emergency Resolution No. EM 2020-003 waiving the requirement to review the need for a local emergency every 14 days pursuant to Section 2.20.080, Subsection (B), of the La Quinta Municipal Code for the duration of 15 CITY COUNCIL MINUTES Page 8 of 12 APRIL 7, 2020 the statewide and local emergency related to novel coronavirus disease (COVID-19), and ordering that the local emergency remain in effect until terminated by the City Council: AN EMERGENCY RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, WAIVING THE REQUIREMENT TO REVIEW THE NEED FOR A LOCAL EMERGENCY EVERY 14 DAYS PURSUANT TO SECTION 2.20.080, SUBSECTION (B) OF THE LA QUINTA MUNICIPAL CODE FOR THE DURATION OF THE STATEWIDE AND LOCAL EMERGENCY RELATED TO NOVEL CORONAVIRUS DISEASE (COVID-19) Motion passed unanimously. 2. ADOPT EMERGENCY RESOLUTION CONSENTING TO DESIGNATION OF THE RIVERSIDE COUNTY PUBLIC HEALTH OFFICER AS THE CITY’S PUBLIC HEALTH OFFICER FOR SPECIFIED PURPOSES PURSUANT TO HEALTH AND SAFETY CODE SECTION 101375 FOR THE DURATION OF NOVEL CORONAVIRUS DISEASE (COVID-19) LOCAL EMERGENCY [EMERGENCY RESOLUTION NO. EM 2020-003] City Attorney Ihrke presented the staff report, which is on file in the Clerk’s Office. Council discussed if adopted, a certified copy of this emergency resolution will be forwarded to the Riverside County Public Health Officer (PHO) in accordance with state law; chain of command; importance to stay at pace and uniformly follow the PHO’s health and safety orders and quarantine regulations to flatten the curve; the PHO is specifically qualified and experienced in handling situations that affect public health; the City has already consented to a similar designation of the City’s animal control officer to the PHO; the City is expressly following PHO’s directives and issuing local Executive Orders if necessary; consenting to designating the PHO would allow Riverside County to use other County resources if needed to enforce compliance with health and safety orders, and provides for an engaged and collaborative regional approach to implement and enforce health directives. Councilmember Sanchez expressed concerns stemming from relinquishing the City’s authority to the PHO, an unelected official. Mayor Evans and Councilmembers Fitzpatrick, Peña, and Radi noted that maintaining local authority is always Council’s first priority, but the COVID-19 pandemic is unprecedented, and expressed general support to consent to designate the PHO because it would be in effect for the duration of the COVID- 19 local emergency only, and it would be limited to specified purposes related to the public’s health and safety. 16 CITY COUNCIL MINUTES Page 9 of 12 APRIL 7, 2020 MOTION – A motion was made and seconded by Councilmembers Radi/Fitzpatrick to adopt Emergency Resolution No. EM 2020-004 consenting to designation of the Riverside County Public Health Officer as the City of La Quinta Public Health Officer for specified purposes pursuant to Health and Safety Code Section 101375 for the duration of novel coronavirus disease (COVID-19) local emergency: AN EMERGENCY RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CONSENTING TO DESIGNATION OF THE RIVERSIDE COUNTY PUBLIC HEALTH OFFICER AS THE CITY OF LA QUINTA PUBLIC HEALTH OFFICER FOR THE PURPOSES SPECIFIED IN CALIFORNIA HEALTH AND SAFETY CODE SECTION 101375 DURING THE PROCLAIMED LOCAL EMERGENCY RELATED TO NOVEL CORONAVIRUS DISEASE (COVID-19) Motion passed – ayes (4), noes (1 – Sanchez) abstain (0). COUNCILMEMBER PEÑA RECUSED HIMSELF FROM DISCUSSION AND VOTE ON BUSINESS SESSION ITEM NO. 3 DUE TO A POTENTIAL CONFLICT OF INTEREST STEMMING FROM THE PROXIMITY OF REAL PROPERTY INTEREST TO THE PROJECT AND LEFT THE VIDEO TELECONFERENCE MEETING 3. APPROVE CONTRACT CHANGE ORDER NO. 7 WITH GRANITE CONSTRUCTION COMPANY FOR THE LA QUINTA VILLAGE COMPLETE STREETS (PROJECT NO. 2015-03) Public Works Director/City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office. Council discussed this is a good time to proceed with the proposed improvements and street closures, while the community is following the “stay at home” order; the change order would streamline and complete the project as quickly as possible; and the community will be effectively informed prior to closures and construction begins. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to approve Contract Change Order No. 7 with Granite Construction Company for the La Quinta Village Complete Streets Project 2015-03 in an amount not to exceed $235,092; authorize the Public Works Director to negotiate the agreement; and authorize the City Manager to execute the agreement. Motion passed – ayes (4), noes (0) abstain (0) absent (1 – Peña). PUBLIC HEARINGS – None. DEPARTMENTAL REPORTS 17 CITY COUNCIL MINUTES Page 10 of 12 APRIL 7, 2020 All reports are on file in the City Clerk’s Office. 3. DISCUSS EXTENDING TERM LIMITS OF MEMBERS SERVING ON CITY BOARDS, COMMISSIONS, AND COMMITTEES FOR ONE YEAR DUE TO NOVEL CORONAVIRUS DISEASE (COVID-19) City Clerk Radeva presented the Department Report, which is on file in the Clerk’s Office. Council discussed the one-year term extension should apply to all City board and commission member terms, which would maintain the existing staggering of terms; recommended that Staff contact current members to inform them of this and seek their feedback; and reached a consensus and directed Staff to proceed with preparing a resolution to this effect and bring it back for Council consideration. MAYOR’S AND COUNCIL MEMBERS’ ITEMS Mayor Pro Tem Peña requested that Staff reach out to the California Highway Patrol to seek partnership and collaboration, if possible, and use the California AMBER Alert Plan to effectively and quickly disseminate orders and directives issued by the California Governor to the public. Mayor Pro Tem Peña requested that Staff provide updates related to COVID- 19 orders and directives to former La Quinta Councilmembers, so they stay informed and can help disseminate accurate information to the local community. Mayor Pro Tem Peña commended Mayor Evans’ public healthcare service, dedication, and efforts to ensure the healthcare facilities and providers are prepared and have the essential equipment needed in order to effectively respond to the community’s needs. Mayor Evans noted that Staff has already implemented Council’s directives on establishing centralized email addresses and phone numbers allowing the public to submit comments, reports, and inquiries to the City related to COVID-19. REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2020, Mayor Evans reported on her participation in the following organization’s meeting:  GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU 18 CITY COUNCIL MINUTES Page 11 of 12 APRIL 7, 2020 La Quinta’s representative for 2020, Councilmember Fitzpatrick reported on items scheduled for consideration on April 8, 2020, by the following organization:  RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) La Quinta’s representative for 2020, Mayor Pro Tem Peña reported on his participation in the following organization’s meeting:  LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE La Quinta’s representative for 2020, Councilmember Radi reported on his participation in the following organization’s meeting:  SUNLINE TRANSIT AGENCY COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 7:54 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 9:17 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported the following pursuant to Government Code Section 54957.1 (Brown Act): 1. CLOSED SESSION ITEM NO. 1 – the Council received updates and discussed the status of the COVID-19 public health emergency MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Radi to further amend City Manager Executive Order No. 7 related to short-term rentals in the La Quinta as follows:  All short-term rentals for 60 days or less in the City of La Quinta are prohibited for the duration of the local emergency; and  No short-term rental for 60 days or less may operate or continue to operate for any one of the limited exceptions listed in Section 4 of City Manager Executive Order No. 7 dated April 3, 2020, unless, prior to any rental or use, or continued rental or use, the owner of the short-term rental delivers documents and evidence sufficient for the City to confirm the rental or use is allowable under one or more of the limited exceptions; and  Citations for violations of this City Manager Executive Order, currently and as to be amended, shall be issued immediately; and 19 CITY COUNCIL MINUTES Page 12 of 12 APRIL 7, 2020 This Executive Order, currently and as to be amended, applies to any unit that may be available or used as a short-term rental regardless of whether rent or other consideration is received; and The amended Executive Order will take effect the day after its issuance by the City Manager. Council also authorized communicating, through messaging forums and other platforms as City Staff may deem appropriate, the distribution of information and updates relating to the COVID-19 proclaimed local emergency on behalf of the Mayor and City Council. 2.CLOSED SESSION ITEM NO. 2 – there was no reportable action. ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Peña/Radi to adjourn at 9:24 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California 20 City of La Quinta CITY COUNCIL MEETING: April 21, 2020 STAFF REPORT AGENDA TITLE: ADOPT EMERGENCY RESOLUTION TO EXTEND THE TERMS OF MEMBERS OF CERTAIN CITY COMMISSIONS FOR ONE ADDITIONAL YEAR IN ACCORDANCE WITH LA QUINTA MUNICIPAL CODE SECTION 2.06.030 DUE TO NOVEL CORONAVIRUS DISEASE (COVID-19) LOCAL EMERGENCY RECOMMENDATION Adopt an Emergency Resolution to extend the terms of members of certain City commissions for one additional year in accordance with La Quinta Municipal Code Section 2.06.030 due to novel coronavirus disease (COVID- 19). EXECUTIVE SUMMARY City Council sets the terms and term rotation restrictions and requirements for members of City boards, commissions, and committees pursuant to La Quinta Municipal Code (Code) Section 2.06.030. On April 7, 2020, the Council discussed and expressed general support to extend the terms of members of applicable City boards, commissions, and committees for one additional year due to COVID-19. FISCAL IMPACT – None BACKGROUND/ANALYSIS Pursuant to Section 2.06.030 of the Code, members appointed to serve on City boards, commissions, and committees can serve for a maximum of two consecutive three-year terms, or a total of six consecutive years, on a particular board or commission, and shall rotate out of that board or commission and shall not be considered for reappointment. This Section also provides that the Council may by ordinance or resolution establish the term and term rotations of the members. Annually, the City conducts recruitments to fill vacancies of its boards, commissions, and committees between April and June. CONSENT CALENDAR ITEM NO. 2 21 On April 7, 2020, the Council expressed support to extend the terms of members for one additional year, as it is not in the best interest of the City to seek applications and conduct its annual interviews to fill vacancies at this time, due to the existence of statewide and local emergencies, and in strict observance of the “stay at home,” public gatherings, and social distancing orders and directives issued by the Governor of California and Riverside County Public Health Officer, to preserve the community’s health and safety and to prevent transmission of COVID-19. If adopted, this Resolution would extend the terms of members of the following City commissions for one additional year to preserve the established staggering of member terms:  Community Services Commission;  Financial Advisory Commission;  Housing Commission; and  Planning Commission. Because members of ad-hoc and other “single-purpose” committees are temporary in nature, established at the pleasure of the Council for an expressed limited scope or duration, or both, and do not convene regularly, Staff and the City Attorney recommend not including those members in an automatic one- year extension, although the Council may allow for ad-hoc committee extensions for any duration in the future. On April 7, 2020, the Council adopted Resolution No. 2020-006 waiving the term limit restrictions imposed by the Code for members serving on the Construction Board of Appeals because of the specific experience and qualifications required for its membership, and its unique scope of responsibility and purview. ALTERNATIVES Council may elect not to adopt this emergency resolution and direct staff to proceed with accepting applications and scheduling interviews to fill vacancies in 2020. Prepared by: Monika Radeva, City Clerk Approved by: Jon McMillen, City Manager 22 EMERGENCY RESOLUTION NO. EM 2020 – 00X AN EMERGENCY RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, EXTENDING THE TERMS OF MEMBERS OF CERTAIN CITY COMMISSIONS FOR ONE ADDITIONAL YEAR PURSUANT TO LA QUINTA MUNICIPAL CODE SECTION 2.06.030 DUE TO THE EXISTENCE OF A LOCAL EMERGENCY CAUSED BY NOVEL CORONAVIRUS DISEASE (COVID-19) WHEREAS, on March 17, 2020, at its regular meeting, the City Council adopted Emergency Resolution No. EM 2020-001, proclaiming a local emergency as defined in La Quinta Municipal Code Section 2.20.020, due to the threat of the existence and spread of novel coronavirus disease 2019 (COVID-19); and WHEREAS, the Recitals in Emergency Resolution No. EM 2020-001 set forth facts and responses, guidelines, and orders of federal, state, and regional public health officials relating to limiting the spread of COVID-19, all of which Recitals are hereby incorporated by reference into this Resolution; and WHEREAS, pursuant to La Quinta Municipal Code Section 2.20.110, Subsection (B), during a proclaimed local emergency, the City Council may promulgate orders and regulations necessary to provide for the protection of life and property; and WHEREAS, on March 20, 2020, at an emergency meeting, the City Council adopted Emergency Resolution No. EM 2020-002, directing the City Manager in his capacity as the Emergency Corps Commander to oversee the implementation of California Governor Executive Order N-33-20 issued on March 19, 2020, ordering all individuals living in the State of California to stay home or at their place of residence except as needed to maintain continuity of operations of the federal critical infrastructure sectors and essential services, as identified therein; and WHEREAS, pursuant to La Quinta Municipal Code Section 2.06.030, Subsections (A) and (H), the City Council may by ordinance or resolution establish the term and term rotation of members serving on City boards, commissions, and committees; and 23 Emergency Resolution No. EM 2020 – 00X One-Year Term Extension of Members of City Boards, Commissions, & Committees Through June 30, 2021 Adopted: April 21, 2020 Page 2 of 4 WHEREAS, pursuant to La Quinta Municipal Code Section 2.06.030, Subsection (E), members shall serve for a maximum of two consecutive three-year terms, or a total of six consecutive years, on a particular board or commission, and shall rotate out of that board or commission and shall not be considered for reappointment; and WHEREAS, the City conducts recruitment to fill vacancies on its boards, commissions, and committees between April and June every year; and WHEREAS, due to the existence of statewide and local emergencies, and in strict observance of the “stay at home,” public gatherings, and social distancing orders and directives, issued by the Governor of California and Riverside County Public Health Officer, to preserve the community’s health and safety and to prevent the transmission of COVID-19, it is in the best interest of the City not to seek applications and conduct interviews to fill vacancies on City boards, commissions, and committees, during the usual time frame of April through June this year; and WHEREAS, the City Council, in consideration of the findings listed above, finds it prudent to extend the terms of members of the commissions specified herein, which are permanent in nature, for one additional year:  Community Services Commission;  Financial Advisory Commission;  Housing Commission;  Planning Commission; and WHEREAS, the one additional year term extension does not apply to ad-hoc and other “single-purpose” committees because they are temporary in nature, established at the pleasure of the Council for an expressed limited scope or duration, or both, and do not convene regularly; and WHEREAS, the statewide and local emergency due to COVID-19 is unprecedented in modern times and will require oversight, information gathering, providing reports to and receiving reports from other public agencies, coordination of all city departments and resources, and periodic adjustments based upon future guidance from the County of Riverside, State of California, and United States public health agencies. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 24 Emergency Resolution No. EM 2020 – 00X One-Year Term Extension of Members of City Boards, Commissions, & Committees Through June 30, 2021 Adopted: April 21, 2020 Page 3 of 4 SECTION 1. Emergency Resolution Nos. EM 2020-001, EM 2020-002, and all other emergency resolutions adopted by the City Council remain in full force and effect pursuant to their respective provisions. SECTION 2. In accordance with La Quinta Municipal Code Section 2.06.030, Subsections (A) and (H), the City Council hereby extends the terms of members of City commissions, for one additional year, and hereby waives the applicability of Section 2.06.030, Subsection (E) and any other provisions of the La Quinta Municipal Code imposing a three- or six-year limit on a member’s term, to effectuate the one-year term extension for members of City commissions as provided herein:  Community Services Commission;  Financial Advisory Commission;  Housing Commission;  Planning Commission. SECTION 3. The terms of members appointed to temporary ad-hoc and “single-purpose” committees remain unchanged. SECTION 4. Except for the extension of terms and waiver of three- and six-year limits set forth in this Resolution, all other provisions in La Quinta Municipal Code Section 2.06.030 shall remain applicable, including appointment for any interim vacancies for the unexpired term of the member replaced. SECTION 5. This Resolution is not intended to, and does not, create any rights or benefits, substantive or procedural, enforceable at law or in equity, against the City of La Quinta, or any of its boards, commissions, committees, departments, officers, officials, employees or any other person. SECTION 6. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional. SECTION 7. This Resolution shall go into effect immediately upon its adoption, and the City Clerk shall certify to its adoption. This Resolution shall remain in full force and effect until 11:59 p.m. June 30, 2021, to effectuate 25 Emergency Resolution No. EM 2020 – 00X One-Year Term Extension of Members of City Boards, Commissions, & Committees Through June 30, 2021 Adopted: April 21, 2020 Page 4 of 4 the one-year extension of terms for members of City boards, commissions, and committees as provided herein. As of 12:00 a.m. July 1, 2021, this Resolution shall terminate and be of no further force and effect unless modified or extended by the City Council. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 21st day of April, 2020 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: __________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 26 City of La Quinta CITY COUNCIL MEETING: April 21, 2020 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO AUTHORIZE APPLICATION FOR AND RECEIPT OF LOCAL EARLY ACTION PLANNING GRANTS PROGRAM FUNDS WITH THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT TO STREAMLINE AND INCREASE HOUSING PRODUCTION RECOMMENDATION Adopt a resolution authorizing application for and receipt of Local Government Planning Support with the California Department of Housing and Community Development, referred to as the Local Early Action Planning Grants Program funds, to streamline and increase housing production in La Quinta; and authorize the City Manager to submit the application package. EXECUTIVE SUMMARY •On January 27, 2020, the California Department of Housing and Community Development issued a Notice of Funding Availability of up to $119 million under the Local Early Action Planning (LEAP) Grants Program. •The $119 million has been allocated in a non-competitive manner for all Counties and Cities in the State of California, and requires apportionment based upon population size. •The City can apply and receive up to $150,000 for a one-time use to assist with streamlining and accelerating housing production. •In order to receive LEAP program funding, the City must adopt a resolution authorizing application to the Planning Grants Program. FISCAL IMPACT Potential acquisition of a $150,000 grant for process improvements and to accelerate housing production. CONSENT CALENDAR ITEM NO. 3 27 BACKGROUND/ANALYSIS LEAP is part of the broader program formerly known as the Local Government Planning Support Grants Program, established as part of the 2019-20 Budget Act, which provides a spectrum of support, incentives, resources and accountability to meet California’s housing goals. Some specific elements include: •Planning Support (local and regional planning grants) •Incentives (Pro-housing preference and infill incentive grants) •Funding Resources •Accountability (penalties for noncompliant housing plans) •Reform (collaborative processes to reform regional housing needs) LEAP provides one-time grant funding to regions and jurisdictions for technical assistance, preparation and adoption of planning documents, and process improvements. The over-arching goals of the program are to (1) accelerate housing production; and (2) facilitate compliance to implement the sixth cycle of the regional housing need assessment (RHNA). Maximum award amounts are based on population estimates as of January 1, 2019. The maximum award amount the City of La Quinta is eligible for is $150,000 based on an estimated population size of 40,000 residents. ALTERNATIVES As this funding opportunity is non-competitive and beneficial to accelerating housing production, Staff does not recommend an alternative. Prepared by: Doug Kinley, Management Specialist Approved by: Gilbert Villalpando, Assistant to City Manager 28 RESOLUTION NO. 2020 - xxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AUTHORIZING APPLICATION FOR AND RECEIPT OF LOCAL GOVERNMENT PLANNING SUPPORT GRANTS PROGRAM FUNDS WITH THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT, FOR THE CITY OF LA QUINTA, TO STREAMLINE AND INCREASE HOUSING PRODUCTION WHEREAS, pursuant to Health and Safety Code Section 50515 et seq. the Department of Housing and Community Development (“Department”) is authorized to issue a Notice of Funding Availability (“NOFA”) as part of the Local Government Planning Support Grants Program (hereinafter referred to by the Department as the Local Early Action Planning Grants program or LEAP); and WHEREAS, the City Council of the City of La Quinta desires to submit a LEAP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for projects that assist in the preparation and adoption of planning documents and process improvements that accelerate housing production and facilitate compliance to implement the sixth cycle of the regional housing need assessment; and WHEREAS, the Department has issued a NOFA and Application on January 27, 2020 in the amount of $119,040,000 for assistance to all California jurisdictions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Manager is hereby authorized and directed to apply for and submit to Department the Application package. SECTION 2. In connection with the LEAP grant, if the Application is approved by the Department, the City Manager is authorized to submit the Application, enter into, execute, and deliver on behalf of the City, a State of California Agreement (Standard Agreement) for the amount of $150,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the LEAP grant, the City’s obligations related thereto, and all amendments thereto. 29 Resolution No. 2020-0XX Authorization of City Manager to apply and receive Local Government Planning Support Grant Program Funds Adopted: April 21, 2020 Page 2 of 3 SECTION 3. The City shall be subject to the terms and conditions as specified in the NOFA, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the NOFA and in conjunction with the terms of the Standard Agreement, the City hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 21st day of April 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Syndicate _______________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: __________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) 30 APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California Resolution No. 2020-0XX Authorization of City Manager to apply and receive Local Government Planning Support Grant Program Funds Adopted: April 21, 2020 Page 3 of 3 31 32 City of La Quinta CITY COUNCIL MEETING: April 21, 2020 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO APPROVE LA QUINTA’S PROJECT LIST FOR FISCAL YEAR 2020/21 FOR SENATE BILL 1 - ROAD REPAIR AND ACCOUNTABILITY ACT 2017 FUNDING RECOMMENDATION Adopt a resolution to approve the La Quinta’s project list for fiscal year 2020/21 to receive estimated funds from Senate Bill 1, Road Repair and Accountability Act of 2017. EXECUTIVE SUMMARY •On April 7, 2020, Council provided direction on Senate Bill 1 (SB-1) and Measure A funding through the Capital Improvement Plan study session discussion. •To receive the SB-1 funds, the City must comply with the following requirements: o Demonstrate an annual Maintenance of Effort (MOE) expenditure from the City’s General Fund in the amount of $1,786,109; and o Submit a Council resolution which lists the projects to be funded in the following fiscal year with SB-1 funds, including a project description, location, schedule of completion, and estimated useful life of the improvements. FISCAL IMPACT The following table represents the currently identified SB-1 funded projects by fiscal year: 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL $795,098 $815,843 $835,349 $723,850 $0 $3,170,140 CONSENT CALENDAR ITEM NO. 4 33 SB-1 created new permanent funding for road maintenance and rehabilitation projects. Each city and county must submit a project list to the California Transportation Commission by May 1, 2020 to be eligible for SB-1 funding for the following fiscal year. The draft Fiscal-Year 2020/21 through 2024/25 Capital Improvement Plan proposes using SB-1 funding for the following transportation improvements: Project Description 2020/21 2021/22 2022/23 2023/24 2024/25 Total La Quinta Village Complete Streets Improvement $112,000 $112,000 Monroe Street Pavement Rehabilitation (Avenue 52 to Avenue 53, and near Avenue 61) $683,098 $683,098 Dune Palms Road Pavement Rehabilitation (Fred Waring Drive to Miles Avenue) $815,843 $815,843 Avenue 52 Pavement Rehabilitation (Desert Club to Washington Street) $622,196 $622,196 Francis Hack Lane Pavement Rehabilitation (Avenida Bermudas to Cul-De-Sac) $213,153 $213,153 Highway 111/Simon Drive Dual Left Turn Lanes $723,850 $723,850 TOTAL: $795,098 $815,843 $835,349 $723,850 $0 $3,170,140 The Monroe Street Pavement Rehabilitation Project is proposed to receive SB-1 funds in 2020/21. The improvements along Monroe Street include crack fill and slurry seal from Mountain Spur to Avenue 53, and complete pavement reconstruction from Avenue 52 to Mountain Spur and from Avenue 61 to 325 feet north of Avenue 61. The project is partially funded with Measure A Half Cent Sales Tax in the amount of $257,902 and SB1 RMRA Funds in the amount of $683,098. BACKGROUND/ANALYSIS 34 The La Quinta Village Complete Streets Project is proposed to receive SB-1 funds in 2020/21. The improvements would convert the La Quinta Village into a bicycle and pedestrian friendly environment and include the installation of five roundabouts. The construction participating costs are 100% funded with State Active Transportation Program grant funds. Non-participating costs including right of way procurement, enhanced landscaping, drainage improvements and other street enhancements are not eligible for grant funding. Staff recommends using $112,000 of SB-1 funds in 2020/21 to supplement the budget. ALTERNATIVES Council may elect not to approve the SB-1 Resolution and decline SB-1 funds. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer 35 36 RESOLUTION NO. 2020 – XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2020/21 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi- modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of La Quinta (City) are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $795,098 in RMRA funding in Fiscal Year 2020-21 from SB 1; and WHEREAS, this is the third year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list through three public meeting opportunities; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high- priority and cost-effective projects that also meet the community’s priorities for transportation investment; and 37 Resolution No. 2020 - xxx The Road Repair and Accountability Act Adopted: April 21, 2020 Page 2 of 4 WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate one street/road, add one active transportation infrastructure project in the City this year and other similar projects into the future; and WHEREAS, the City’s current Pavement Management Plan found that the City’s streets and roads are in a “very good” condition and are currently ranked with an overall 85 Pavement Condition Index (PCI). This revenue will assist the City in maintaining the very good roadway system condition over the next decade and beyond; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide. WHEREAS, on April 21, 2020, by a majority vote of the City Council of the City of La Quinta, California, the following project was selected: Project Name Fiscal Year Amount 1. La Quinta Village Complete Streets Improvement 2020/21 $112,000 2. Monroe Street Pavement Rehabilitation 2020/21 $683,098 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The foregoing recitals are true and correct. SECTION 2. The following list of proposed projects will be funded in-part or solely with fiscal year 2020/21 Road Maintenance and Rehabilitation Account revenues: Project Name Fiscal Year Amount 1. La Quinta Village Complete Streets Improvement 2021/21 $112,000 Title: La Quinta Village Complete Streets Improvement Description: The proposed improvements will convert the La Quinta Village into a bicycle and pedestrian friendly, Complete Street atmosphere. The three major streets in the Village; Calle Tampico from Eisenhower Drive to Washington Street, Eisenhower Drive from Calle Tampico to Calle Sinaloa, and Calle Sinaloa/Avenue 52 from Eisenhower Drive to Washington Street; will be reduced from four lanes down to two lanes and include bicycle facilities and on-street parking. In addition, five roundabouts will be constructed in order to link the road diet segments together. 38 Resolution No. 2020 - xxx The Road Repair and Accountability Act Adopted: April 21, 2020 Page 3 of 4 Estimated Useful Life: 20 Years. Anticipated Year of Completion: September 2020. Project Name Fiscal Year Amount 2. Monroe Street Pavement Rehabilitation 2020/21 $683,098 Title: Monroe Street Pavement Rehabilitation (Avenue 52 to Avenue 53, and near Avenue 61) Description: The proposed improvements along Monroe Street include crack fill and slurry seal from Mountain Spur to Avenue 53, and complete pavement reconstruction from Avenue 52 to Mountain Spur and from Avenue 61 to 325 feet north of Avenue 61. The project is partially funded with Measure A Half Cent Sales Tax in the amount of $257,902 and SB1 RMRA Funds in the amount of $683,098. Estimated Useful Life: 20 Years. Anticipated Year of Completion: June 2021. SECTION 3. The following previously proposed and adopted projects may utilize fiscal year 2020/21 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues: Original FY Project Proposed: FY 2018/19 Title: La Quinta Village Complete Streets Improvement Description: The proposed improvements will convert the La Quinta Village into a bicycle and pedestrian friendly, Complete Street atmosphere. The three major streets in the Village; Calle Tampico from Eisenhower Drive to Washington Street, Eisenhower Drive from Calle Tampico to Calle Sinaloa, and Calle Sinaloa/Avenue 52 from Eisenhower Drive to Washington Street; will be reduced from four lanes down to two lanes and include bicycle facilities and on-street parking. In addition, five roundabouts will be constructed in order to link the road diet segments together. Estimated Useful Life: 20 Years. 39 Resolution No. 2020 - xxx The Road Repair and Accountability Act Adopted: April 21, 2020 Page 4 of 4 Anticipated Project Schedule: Project Engineering: June 2017 through March 2019. Project Award: May 2019. Construction: June 2019 through October 2020. Anticipated Year of Completion: October 2020. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this day of April, 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ____________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ____________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 40 City of La Quinta CITY COUNCIL MEETING: April 21, 2020 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION DESIGNATING SPEED LIMITS FOR AVENUE 58 FROM JEFFERSON STREET TO MADISON STREET, AVENUE 54 FROM JEFFERSON STREET TO MONROE STREET, PARK AVENUE FROM CALLE TAMPICO TO AVENUE 50, CALLE TAMPICO FROM EISENHOWER DRIVE TO WASHINGTON STREET, AND PALM ROYALE FROM FRED WARING DRIVE TO WASHINGTON STREET RECOMMENDATION Adopt a resolution approving legal speed limits on Avenue 58 from Jefferson Street to Madison Street, Avenue 54 from Jefferson Street to Monroe Street, Park Avenue from Calle Tampico to Avenue 50, Calle Tampico from Eisenhower Drive to Washington Street, and Palm Royale from Fred Waring Drive to Washington Street, as recommended in the 2020 Engineering and Traffic Survey. EXECUTIVE SUMMARY •The City Traffic Engineer recommended that a speed survey be conducted on five street segments due to recent changes which would affect the operating conditions along each. •The engineering and speed survey accounts for: 1) prevailing speed, 2) accident history, and 3) roadway characteristics not apparent to the motorist. •The survey designated five segments for speed limit adjustments. FISCAL IMPACT Replacing these signs will cost $1,250; Gas Tax funds are available in the Traffic Control Signs budget (201-7003-60429). BACKGROUND/ANALYSIS In order to enforce speed limits using radar, speed limits must be set in accordance with the California Vehicle Code (CVC). Per the CVC, vehicle speeds are determined by the behavior of a majority of drivers during normal driving conditions. Jurisdictions may not establish arbitrary speed limits. CONSENT CALENDAR ITEM NO. 5 41 The City of La Quinta recently made changes to several streets which would affect the operating conditions along each. As such, it is desirable to resurvey the prevailing speeds and determine if speed limit adjustments are in order. Five streets were recently re-surveyed. The 2020 Engineering and Traffic Survey presents the following recommended speed limit for these roadway segments: Street Segment Posted Proposed Avenue 58 Jefferson to Madison 50 45 Avenue 54 Jefferson to Monroe 55 50 Park Avenue Calle Tampico to Avenue 50 40 35 Calle Tampico Eisenhower to Washington 45 35 Palm Royale Fred Waring to Washington None 30 Staff requests approval for the recommended changes and to post these streets immediately with the new speed limits for safety reasons. The new speed limits will help drivers select a speed that is safe and consistent with the majority of other users. ALTERNATIVES No alternative is recommended. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer 42 RESOLUTION NO. 2020 - XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DESIGNATING SPEED LIMITS WHEREAS, the California Vehicle Code authorizes cities to designate and regulate speed zones within their jurisdictions; and WHEREAS, the City Council finds it appropriate to designate speed limits on the following local streets to facilitate safe and orderly traffic flow; and WHEREAS, said designation shall be made by resolution; and WHEREAS, the City Council finds it appropriate to designate speed limits for 5 street segments; and WHEREAS, in accordance with the provisions of Title 12.20.020 of the La Quinta Municipal Code, an engineering and traffic survey has been performed on the specified streets; and WHEREAS, the following designated prima facie speed limits are based on the results of the engineering and traffic survey; and Street Segment Speed Limit (mph) Avenue 58 Jefferson Street to Madison Street 45 Avenue 54 Jefferson Street to Monroe Street 50 Park Avenue Calle Tampico to Avenue 50 35 Calle Tampico Eisenhower Drive to Washington Street 35 Palm Royale Fred Waring Drive to Washington Street 30 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: the aforementioned prima facie speed limits are most appropriate to facilitate the orderly movement of traffic and to be reasonably safe. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 21st day of April 2020, by the following vote: 43 Resolution No. 2020-XXXX Designate Speed Limits Adopted: April 21, 2020 Page 2 of 2 AYES: NOES: ABSENT: ABSTAIN: ________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: _________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 44 City of La Quinta CITY COUNCIL MEETING: April 21, 2020 STAFF REPORT AGENDA TITLE: APPROVE FISCAL YEAR 2020/21 THROUGH 2024/25 MEASURE A HALF CENT SALES TAX FIVE-YEAR CAPITAL IMPROVEMENT PLAN RECOMMENDATION Approve the fiscal year 2020/21 through 2024/25 Measure A Half Cent Sales Tax 5-year Capital Improvement Plan. EXECUTIVE SUMMARY •On April 7, 2020, Council provided direction on Measure A Half Cent Sales Tax (Measure A) funding through the Capital Improvement Plan study session discussion. •To receive the Measure A funds, the City must comply with the following requirements: o Demonstrate an annual Maintenance of Effort (MOE) expenditure from the City’s General Fund in the amount of $937,007; and o Submit the City’s approved 5-year Measure A Capital Improvement Plan, a Project Status Report, and Maintenance of Effort Certification. FISCAL IMPACT The following table represents the estimated Measure A funding by fiscal year: 2020/21 2021/22 2022/23 2023/24 2024/25 TOTAL $1,299,000 $1,312,000 $1,325,000 $1,338,000 $1,351,000 $6,625,000 BACKGROUND/ANALYSIS Measure A Half Cent Sales Tax funding is to be used for transportation improvements. Each city must demonstrate an annual MOE expenditure from the City’s General Fund in the amount of $937,007 and submit an approved 5-Year Measure A CIP and project status report to the Riverside County Transportation Commission (RCTC) by May 4, 2020 to be eligible for Measure A funding for the following fiscal year. The City is also a full participant in the CONSENT CALENDAR ITEM NO. 6 45 Coachella Valley Multi-Species Habitat Conservation Plan (MSHCP) and the Transportation Uniform Mitigation Fee (TUMF) Programs. The draft Fiscal-Year 2020/21 through 2024/25 Capital Improvement Plan proposes using Measure A funding for the following transportation improvements: Project Description 2020/21 2021/22 2022/23 2023/24 2024/25 Total Monroe Street Pavement Rehabilitation (Avenue 52 to Avenue 53, and near Avenue 61) $257,902 $257,092 Citywide Street and Traffic Signal Maintenance Program Annual Recurring Program $205,000 $500,000 $235,000 $235,000 $235,000 $1,410,000 Fred Waring Drive Pavement Rehabilitation (Washington St to Palm Royale Dr) $813,366 $813,366 Avenue 58 Pavement Rehabilitation (Jefferson St to Madison Str $1,000,000 $1,000,000 Avenue 50 Pavement Rehabilitation (Washington St to Eisenhower Dr) $1,190,000 $1,190,000 Avenue 50 Sidewalk and ADA Improvements (Washington St to Avenida Montero) $400,000 $400,000 Moon River Dr (Avenue 50 to DSUSD ROW) $400,000 $400,000 Seasons Wy (Calle Tampico to Springtime Wy) $276,000 $276,000 TOTAL: $462,902 $1,313,366 $1,235,000 $1,425,000 $1,311,000 $5,746,458 The Monroe Street Pavement Rehabilitation Project is proposed to recei ve Measure A funds in 2020/21. The improvements along Monroe Street include crack fill and slurry seal from Mountain Spur to Avenue 53, and complete pavement reconstruction from Avenue 52 to Mountain Spur and from Avenue 61 to 325 feet north of Avenue 61. The project is partially funded with Measure A Half Cent Sales Tax in the amount of $257 ,902 and SB1 RMRA Funds in the amount of $683,098. The recurring annual Citywide Street and Traffic Signal 46 Maintenance Program is proposed to receive $205,000 in Measure A Funds in 2020/21. Several carryover projects including the Jefferson Street at Avenue 53 Roundabout Project, Washington Street at Fred Waring Triple Left Turn Project and La Quinta Village Complete Streets Project are also using Measure A carryover funds. ALTERNATIVES Council may elect not to approve the Measure A 5-year CIP plan and decline Measure A funds. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer 47 48 City of La Quinta CITY COUNCIL MEETING: April 21, 2020 STAFF REPORT AGENDA TITLE: APPROVE GRANT OF EASEMENT TO COACHELLA VALLEY WATER DISTRICT FOR ACCESS AND MAINTENANCE OF WATER PIPELINES LOCATED WITHIN CITY-OWNED LAND ON AVENIDA BERMUDAS RECOMMENDATION Approve a Grant of Easement to Coachella Valley Water District for access to and maintenance of water pipelines within City of La Quinta owned land on Avenida Bermudas; and authorize the City Manager to execute the grant of easement. EXECUTIVE SUMMARY •Coachella Valley Water District (CVWD) requires an easement from the City for access and maintenance of water pipelines within city-owned land adjacent to the Cove trails parking lot on the east side of Calle Tecate. •The site lies within the City’s vacant parcels bearing Assessors’ Parcel Numbers (APN) 771-140-030 and 774-182-004. FISCAL IMPACT - None BACKGROUND/ANALYSIS CVWD requires an easement from the City for their existing water pipeline that lies within city-owned land off of Avenida Bermudas and Calle Tecate; the affected assessor parcel numbers 771-140-030 and 774-182-004. CVWD has requested the City grant them the easement for access and maintenance of their facilities. CVWD has prepared the Grant of Easement and legal descriptions for access (Attachment 1). ALTERNATIVES Staff does not recommend an alternative; this easement is necessary for CVWD to access and maintain their facilities. Prepared by: Angela Ferreira, Management Analyst Approved by: Jon McMillen, City Manager Attachment: 1.Grant of Easement to CVWD CONSENT CALENDAR ITEM NO. 7 49 50 ATTACHMENT 1 51 52 City of La Quinta CITY COUNCIL MEETING: April 21, 2020 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 9 TO PROFESSIONAL SERVICES AGREEMENT WITH BENGAL ENGINEERING, INC. FOR THE DUNE PALMS ROAD BRIDGE IMPROVEMENT PROJECT NO. 2011-05 RECOMMENDATION Approve Amendment No. 9 to the Professional Services Agreement with Bengal Engineering, Inc., in the amount of $53,310, for the Dune Palms Road Bridge Improvement Project No. 2011-05; and authorize the City Manager to execute the amendment. EXECUTIVE SUMMARY •The proposed improvements will replace the existing low water crossing with an all-weather access bridge on Dune Palms Road at the Coachella Valley Storm Water Channel (Attachment 1). •Amendment No. 9 to the Professional Services Agreement (PSA) with Bengal Engineering, Inc., (Bengal) authorizes additional engineering services related to design accommodations for connector trails and artistic CV Link Project components, design of CVWD access accommodations and additional project management for the Dune Palms Road Bridge Project (Project). FISCAL IMPACT The Project has an approved budget of $17,510,000. This project is funded through a combination of Federal Surface Transportation Funds through the state’s Highway Bridge Program. Federal funds will provide up to $15,501,603 of the total project cost. The Coachella Valley Association of Governments (CVAG) will fund up to $1,506,750, and the City will fund the remaining $502,250. Sufficient funds are available for this amendment; the design budget is $1,500,000. Base Contract Amount: $ 1,176,781.00 Amendment No. 1: ($2,233.00) Amendment No. 2: $7,800.00 Amendment No. 3: $31,678.00 Amendment No. 4: $16,100.00 CONSENT CALENDAR ITEM NO. 8 53 Amendment No. 5: $19,900.00 Amendment No. 6: $9,583.00 Amendment No. 7: $ 96,449.00 Amendment No. 8: $89,875.00 Amendment No. 9: $53,310.00 Revised Contract Total: $ 1,499,243.00 BACKGROUND/ANALYSIS In June 2014, Council approved a PSA with Bengal to provide professional engineering and environmental services for an all-weather bridge. The project is currently in the right of way acquisition, utility clearance and final design phase. This amendment will allow Bengal to: •Prepare design accommodations for connector trails and artistic CV Link Project components. It is anticipated that these costs will be fully reimbursed by CVAG; •Design of CVWD access accommodations for the north bank; •Provide additional project management for Project Team Meetings during the completion of the PS&E package. ALTERNATIVES Staff does not recommend an alternative. The work contemplated by Amendment No. 9 is required to complete the improvements. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1.Vicinity Map 2.Bengal Engineering Inc. Amendment No. 9 54 Dune Palms Bridge PROJECT LOCATION HIGHWAY 111 Vicinity Map AVENUE 48 ATTACHMENT 1 55 56 AMENDMENT NO. 9 TO PROFESSIONAL SERVICES AGREEMENT WITH BENGAL ENGINEERING, INC. This Amendment No. 9 to Professional Services Agreement with Bengal Engineering ("Amendment No. 9") is made and entered into as of the 22nd day of April 2020 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Bengal Engineering, Inc., a California corporation (“Consultant”). RECITALS WHEREAS, on or about July 1, 2014, the City and Consultant entered into a Professional Services Agreement to provide those services related to the Dune Palms Road Low Water Crossing Replacement at the Coachella Valley Storm Water Channel, Project No. 2011-05. The term of the Agreement expires on July 31, 2021; and WHEREAS, Amendment 1, executed on or about March 24, 2015, previously amended Scope of Services, and Contract Sum to include additional Utility Pothole, Data Collection, and Noise Modeling work and to remove Section 7 Consultation Work Objective, resulting in a net contract sum decrease in the amount of ($2,233.00); and WHEREAS, Amendment 2, executed on or about December 1, 2015, previously amended Scope of Services and Contract Sum to include additional Cultural and Architectural Survey, resulting in a net contract sum increase in the amount of $7,800.00; and WHEREAS, Amendment 3, executed on or about March 24, 2016, previously amended Scope of Services and Contract Sum to revise the Traffic Technical Memorandum and Noise Study and to prepare and process an Air Quality Report, resulting in a net contract sum increase in the amount of $31,678.00; and WHEREAS, Amendment 4, executed on or about July 7, 2016, previously amended Scope of Services and Contract Sum to include the development of Three Conceptual Grade Control Structure Alternatives, resulting in a net contract sum increase in the amount of $16,100.00; and WHEREAS, Amendment 5 executed on or about June 13, 2016, previously amended Scope of Services and Contract Sum to include additional Hydrology and Hydraulic Study to address concerns expressed by the Coachella Valley Water District, resulting in a net contract sum ATTACHMENT 2 57 increase in the amount of $19,900.00; and WHEREAS, Amendment 6, executed on or about October 27, 2016, previously amended Scope of Services and Contract Sum to include an Extended Archeological Phase I Work Plan (XP1) as directed by Caltrans Environmental, resulting in a net contract sum increase in the amount of $9,583.00; and WHEREAS, Amendment 7, executed on or about April 20, 2017, previously amended Scope of Services and Contract Sum to include the Field Work for the Extended Archeological Phase I Work Plan required by Caltrans, resulting in a net contract sum increase in the amount of $96,449.00; and WHEREAS, Amendment 8 executed on or about October 16, 2018 previously amended Scope of Services, Contract Sum, and Agreement Term to include additional engineering services related to Coachella Valley Water District Equilibrium Slope and Scour Determination, Environmental Permitting, Right of Way Acquisition, and preparation of Water, Sewer and Landscape Plans; and WHEREAS, Amendment 9 will amend the Scope of Services to include additional engineering services related to design accommodations for connector trails and artistic CV Link Project components, design of CVWD access accommodations and additional project management; and WHEREAS, the Contract Sum of the Agreement is being amended by $53,310 for the additional services being provided; NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1.Section 1.1 – Scope of Services is amended to read as follows: For the services rendered pursuant to this Agreement, Consultant shall provide additional services outlined in Exhibit “A”, dated, 58 March 25, 2020, attached hereto and made apart hereof. 2.Section 2.1 – Contract Sum is amended to read as follows: For the Services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount up to but shall not exceed One Million Four Hundred Ninety-Nine Thousand Two Hundred and Forty Three Dollars ($1,499,243) (the “Contract Sum”) for the life of the Agreement encompassing initial terms and Amendments 1 through 9, except as provided in Section 1.6. Exhibit B –Budget is amended as attached in “Exhibit B”, attached hereto and made apart hereof. In all other respects, the Original Agreement shall remain in effect 59 60 Dune Palms Low‐Water Crossing (Replace):   City Project 2011‐05; Federal Aid Proj. # BRLKS‐5433(014)  Additional Work Request #9  Bengal Engineering, Inc.Page 4  Exhibit A”:  Scope of Services,  Additional Work Request #9  The following is the scope of work for the additional design, outside of the approved current scope of  work.   Task 1 Accommodations for Connector Trail and Artistic Components Requested for the CV Link  Project  Consultant will perform the following:   Meetings and coordination with CVAG and the CV Link design team on the CV Link elements integrated into the Bridge design; Design means/ points of attachment for soffit fixture; Design / Draft layout of paint / letter on soffit / exterior girders; Provide a point of connection, ducts and pull rope for proposed soffit lighting power; Secondary trail connectors from main CV Link trail to Dune Palms Road, both east and west side; and Accommodate CV Link‐style railing along secondary trail street connectors Task 2 Design of CVWD Access accommodations: North Bank  Consultant will perform the following:  Coordination with CVWD on the Access Ramp details; Design of CVWD Access Ramps using criteria provided; Design of retaining walls to support the access ramps; and Modification to bridge plans to accommodate access. Task 3 Additional Project Management: Project Team Meetings  Consultant will perform the following:  Prepare, attend and provide post meeting follow‐up for up to eight (8) PDT meetings between April 2020 and July 2021.  This item will be invoiced on a per‐meeting basis as shown in Exhibit B. 61 Exhibit B Budget With the exception of compensation, Additional Services provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Consultant under Amendment 9 to this Agreement is Fifty-Three Thousand, Three Hundred and Ten Dollars ($53,310.00) (“Contract Sum”). The Contract Sum shall be paid to Consultant in conformance with Section 2.4 of the Agreement. The following represents the revised contract total of One Million, Four Hundred Ninety-Nine Thousand, Two Hundred Forty-Three Dollars ($1,499,243.00) after the consideration of Amendments 1 through 9. Base Contract Amount: $ 1,176,781.00 Amendment No. 1: ($2,233.00) Amendment No. 2: $7,800.00 Amendment No. 3: $31,678.00 Amendment No. 4: $16,100.00 Amendment No. 5: $19,900.00 Amendment No. 6: $9,583.00 Amendment No. 7: $ 96,449.00 Amendment No. 8: $89,875.00 Amendment No. 9: $53,310.00 Revised Contract Total: $ 1,499,243.00 62 Bengal Engineering360 S. Hope Ave., Suite C-110Estimated Hrs & Fee for AWR #9Project No.: 2011-05Title: Dune Palms Road Low-Water Crossing Replacement at Coachella Valley Water ChannelSanta Barbara, CA 93105Client: City of La QuintaSOEIN =(805) 563-0788Date: March 25, 2020T&MMSA CONTRACT NO.: HOURSSPEC. PROJECT BRIDGE CIVIL TECH / GEOTECH ENG CLERICALTOTALLABORCONSULT. MANAGER ENG ENG DRAFTER ENG GEOLOGISTHOURSCOSTTask 1: Accommodations for Connector Trail and Artistic Components Requested for the CV Link ProjectMeetings & Coordination on CV Link elements10 15 1035 4600Design / Draft layout of paint / letter on soffit / exterior girders0Provide point of connection, ducts and pull rope for proposed soffit lighting power8 2 818 2180Secondary trail connectors from main CV Link trail to Dune Palms, both east and west sides3030 4500Accommodate CV Link-style railing along secondary trail street connectors44600Task 2: Design of Additional CVWD Access accommodations: North BankCoordination with CVWD on Access Ramp details77 1050Design of CVWD Access Ramps using criteria provided1414 2100Design of retaining walls to support the access ramps40 4 4084 10000Modification to bridge plans to accommodate access40 0 4080 9400Task 3: Additional Project Management: Project Team MeetingsPreparation, attenance & post meeting coordination, up to 8 meetings.32 8816136 18880Meetings will be charged "each" : total labor cost divided by 8 meetings: $2,360 Each=Heptagon Seven EffortTOTALS - - 130 164 98 - - 16 - - - - - - 408 53310ClassificationRate/Hr.ExpensesUnits Unit Cost Billing Reimbursables ConsultantSpecial Consultant175.00 FactorProject Manager150.00 Geotech Exploration (Budget figure)1.15 Bridge Engineer150.00 Laboratory Testing (Budget figure)1.15 Senior Engineer150.00 01.15 Structural Design150.00 1.15 Civil Engineer150.00 Surveyor01.15 Engineering Geologist150.00 BW - Size D01.15 Drafter/Technician85.00 Color - Size D01.15 Geotech Engr150.00 Mylar - Size D0 0 1.15 Eng. Geologist150.00 Color Photocopies -Budget0 25 1.15 Clerical55.00 BW Photocopies Budget0 25 1.15 Mail-Budget0 25 1.15 Average Rate:130.66 Grand Total = $53,310.00Item Descriptions63 64 City of La Quinta CITY COUNCIL MEETING: April 21, 2020 STAFF REPORT AGENDA TITLE: AWARD CONTRACT TO GRANITE CONSTRUCTION COMPANY FOR CONSTRUCTION OF THE AVENIDA BERMUDAS AMERICANS WITH DISABILITIES ACT MISCELLANEOUS IMPROVEMENTS PROJECT NO. 2019-09; AND APPROVE RELATED BUDGET ADJUSTMENT FOR FISCAL YEAR 2019/20 RECOMMENDATION Award a contract to Granite Construction Company in the amount of $175,771 to construct the Avenida Bermudas Americans with Disabilities Act Miscellaneous Improvements Project No. 2019-09; approve related budget adjustment for fiscal year 2019/20; and authorize the City Manager to execute the contract. EXECUTIVE SUMMARY •The project is a continuation of last fiscal year’s Americans with Disabilities Act (ADA) Ramp Improvements Project on Avenida Bermudas. Project is located on Avenida Bermudas between Main Street and Calle Cadiz in Old Town (Attachment 1). The ADA miscellaneous improvements will include reconstructing curb ramps, sidewalk, and pavement to bring up to current code. •Construction is funded with Community Development Block Grant (CDBG) funds, which must be expended by the end of May 2020. •Granite Construction Company of Indio, California, submitted the lowest responsive bid at $192,291 (Attachment 2). The base bid of $175,771 is recommended for approval. FISCAL IMPACT The amended projected budget is $228,673, of which $54,806 is allocated from the Citywide Sidewalk Improvements Project (Project No. 1920STI) and $173,867 (an increase of $48,673) from CDBG funds for construction costs as follows: CONSENT CALENDAR ITEM NO. 9 65 CDBG ADA Improvements Total Budget Professional/Design: $ 0 $ 23,000 $ 23,000 Inspection/Testing/Survey: $ 0 $ 12,902 $ 12,902 Construction: $ 173,867 $ 1,904 $ 175,771 Contingency: $ 0 $ 17,000 $ 17,000 Total Budget: $ 173,867 $ 54,806 $ 228,673 BACKGROUND/ANALYSIS In 2011, the City conducted an ADA accessibility survey of all public facilities. To date, the City has addressed ADA deficiencies at the Exterior and Interior of City Hall, La Quinta Park, Civic Center Campus, La Quinta Library, SilverRock parking lot, Museum, YMCA, Sports Complex, Velasco Park, Eisenhower Park, Adams Park, Desert Pride Park, Saguaro Park, Fritz Burns Park, Seasons Park, and the Southern Limits of Avenida Bermudas. Avenida Bermudas ADA Miscellaneous Improvements will be located near the following locations within the Public Right of Way on Avenida Bermudas: Pedestrian Refuges (Curb Ramps and Truncated Domes) Avenida Montezuma (Curb Ramps) Post Office (Curb Ramps and Sidewalk) Alleys north and south of Calle Estado (Curb Ramps and Pavement Rehabilitation in cross-walk) This project was originally opened on Wednesday, January 29, 2020, with no bidders. Staff reached out to all potential firms that could perform the work and the general consensus was that they were unable to fit this project into their schedules. The project was sent back out to bid with the working days extended and the City received two (2) bids. The bids came in higher than the engineer’s estimate. This was attributed to a general trend of higher bid prices for smaller scaled projects. Staff contacted the County CDBG Coordinator who authorized additional funds in the amount of $48,673 to cover the budget shortfall. This authorization will not affect the City’s future allocation; due in part to the City’s great performance history of processing CDBG funding. If approved, the project budget shall be amended to add the additional CDBG funding ($48,673). Contingent upon award of the project on April 21, 2020, the following is the project schedule: Council Considers Project Award April 21, 2020 Execute Contract and Mobilize April 22 to May 18, 2020 Construction (30 Working Days) May 19 to June 17, 2020 Accept Improvements June 2020 66 ALTERNATIVES Staff does not recommend an alternative due to the funding timing constraints. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1.Project Vicinity Map 2.Bid Comparison Summary 67 68 *IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS Feet Legend Notes Avenida Bermudas ADA Miscellaneous Improvements 0 REPORT PRINTED ON...12/6/2018 9:36:04 AM Attachment 1 Project Map 6,019 12,037 Blueline Streams City Areas World Street Map 69 70 Bid Opening 3-5-2020 AVENIDA BERMUDAS AMERICANS WITH DISABILITIES ACT MISCELLANEOUS IMPROVEMENTS PROJECT (PROJECT NO. 2018-02)ATTACHMENT 2 Item No.Description QTY Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 1 Mobilization 1 LS $ 12,000.00 12,000.00$ 10,954.20$ 10,954.20$ 15,400.00$ 15,400.00$ 2 Traffic Control 1 LS $ 8,000.00 8,000.00$ 25,000.00$ 25,000.00$ 14,500.00$ 14,500.00$ 3 Grind 3” Full Depth Asphalt Pavement and Overlay 3” Depth Asphalt Pavement 732 SF $ 10.00 7,320.00$ 14.00$ 10,248.00$ 19.50$ 14,274.00$ 4 Remove Existing Concrete Sidewalk, Ramp, Cross-Gutter, Pavers, U-Channels, and Driveway (All Curbs, Gutter, Bands, and under sidewalk drains included in Price)2,637 SF $ 4.00 10,548.00$ 3.50$ 9,229.50$ 13.00$ 34,281.00$ 5 Minor Grading, including full depth pavement removal 1 LS $ 3,500.00 3,500.00$ 3,000.30$ 3,000.30$ 16,000.00$ 16,000.00$ 6 Crack Seal and Type II, Latex Emulsion Aggregate Slurry 1,346 SF $ 5.00 6,730.00$ 9.00$ 12,114.00$ 7.90$ 10,633.40$ 7 Construct Sidewalk per City of La Quinta STD 240 Mod. (includes mow curb and retaining curb)1,045 SF $ 7.00 7,315.00$ 7.00$ 7,315.00$ 7.80$ 8,151.00$ 8 Install Salvaged Pavers per City of La Quinta STD 206 (includes mow curb and retaining curb)163 SF $ 25.00 4,075.00$ 20.00$ 3,260.00$ 45.00$ 7,335.00$ 9 Construct Concrete Curb Ramps Case A and B per City of La Quinta STD 250 Mod.7 EA $ 3,000.00 21,000.00$ 3,200.00$ 22,400.00$ 3,950.00$ 27,650.00$ 10 Construct Concrete Curb Ramps Case F per City of La Quinta STD 250 Mod. 3 EA $ 3,000.00 9,000.00$ 5,100.00$ 15,300.00$ 6,100.00$ 18,300.00$ 11 Construct Portion of Cross-Gutter per City of La Quinta STD 230 Mod. and 231 Mod.525 SF $ 15.00 7,875.00$ 18.00$ 9,450.00$ 13.00$ 6,825.00$ 12 Furnish and Install Truncated Dome Concrete Tile per City of La Quinta STD 250 Mod. (Including thicker mortar bed as shown on the plans)142 SF $ 45.00 6,390.00$ 105.00$ 14,910.00$ 45.00$ 6,390.00$ 13 Construct 6” Curb and Gutter per City of La Quinta Standard Plan 201 29 LF $ 65.00 1,885.00$ 140.00$ 4,060.00$ 65.00$ 1,885.00$ 14 Remove and Modify Ex Landscaping & Irrigation as Needed (include Furnish and Install 3/8” Decomposed Granite (2” Thick)) 1 LS $ 4,000.00 4,000.00$ 1,500.00$ 1,500.00$ 13,200.00$ 13,200.00$ 15 Construct 6” Curb per the City of La Quinta Standard Plan 210 and 3” Dowel 32 LF $ 55.00 1,760.00$ 130.00$ 4,160.00$ 48.00$ 1,536.00$ 16 Furnish and Install 5-3" Schedule 40 Conduits Concrete Encased with Ends Placed Through Curb Face.1 LS $ 5,800.00 5,800.00$ 6,000.00$ 6,000.00$ 600.00$ 600.00$ 17 Signing and Striping, Including All Incidentals 1 LS $ 6,000.00 6,000.00$ 9,370.00$ 9,370.00$ 10,650.00$ 10,650.00$ 18 Furnish and Install Removable Bollard in existing pavers at Location Identified in Field (at La Quinta Liquor)3 EA $ 1,300.00 3,900.00$ 2,500.00$ 7,500.00$ 3,450.00$ 10,350.00$ 127,098.00$ 175,771.00$ 217,960.40$ Additive Alternate 1 - Driveway Reconstruction Item No.Description QTY Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 19 Mobilization 1 LS 2,000.00$ 2,000.00$ 1,500.00$ 1,500.00$ 2,250.00$ 2,250.00$ 20 Traffic Control (Project Sign Paid under Base Bid Traffic Control)1 LS 2,000.00$ 2,000.00$ 1,000.00$ 1,000.00$ 4,250.00$ 4,250.00$ 21 Remove Existing Concrete Sidewalk and Driveway (All Curbs and Gutters included in Price)1132 SF 4.00$ 4,528.00$ 1.85$ 2,094.20$ 13.00$ 14,716.00$ 22 Minor Grading, including relocating mailbox 1 LS 2,000.00$ 2,000.00$ 500.80$ 500.80$ 4,200.00$ 4,200.00$ 23 Construct Sidewalk per City of La Quinta STD 240 Mod.220 SF 6.00$ 1,320.00$ 7.00$ 1,540.00$ 7.80$ 1,716.00$ 24 Construct 6" Thick Concrete Driveway per Riverside County STD 207A MOD. Modified with Domes Per City of La Quinta Standard Plan 250 Mod, Retaining Curb at The Back of Walk, And as Shown on the Plans (curb and gutter included in price) 1 LS 15,000.00$ 15,000.00$ 6,500.00$ 6,500.00$ 17,255.00$ 17,255.00$ 25 Remove and Modify Ex Landscaping & Irrigation as Needed 1 LS 5,000.00$ 5,000.00$ 1,500.00$ 1,500.00$ 2,000.00$ 2,000.00$ 26 Signing and Striping, Including All Incidentals 1 LS 500.00$ 500.00$ 285.00$ 285.00$ 600.00$ 600.00$ 32,348.00$ 14,920.00$ 46,987.00$ Additive Alternate 2 - Water Valve Adjustment Item No.Description QTY Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 27 Adjust Water Valve to Grade per CVWD Standards 2 EA 1,000.00$ 2,000.00$ 800.00$ 1,600.00$ 1,900.00$ 3,800.00$ 2,000.00$ 1,600.00$ 3,800.00$ $161,446 $192,291 $268,747 *Note: Yellow highlight shows calculation error SUBTOTAL BID ITEMS 19-26: SUBTOTAL BID ITEM 27: Grand Total Universal Construction and EngineeringGranite Construction SUBTOTAL BID ITEMS 1-18: Engineer's Estimate 3/6/2020 Page 1 of 1 ATTACHMENT 271 72 City of La Quinta CITY COUNCIL MEETING: April 21, 2020 STAFF REPORT AGENDA TITLE: APPROVE SOLUTIONS MAINTENANCE AGREEMENT WITH SUPERION, LLC TO PROVIDE HOSTING AND MAINTENANCE SERVICES FOR THE CITY’S PERMITTING SOFTWARE (TRAKiT) RECOMMENDATION Approve Solutions Maintenance Agreement with Superion, LLC, in the amount of $137,258.88 for Fiscal Years (FYs) 2019/20 and 2020/21, to provide hosting and maintenance services for permitting software (TRAKiT); and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY •On October 13, 2013, the City entered into an agreement with CRW Systems to purchase an integrated software solution (TRAKiT) to electronically process and track all development related permits. CRW Systems was subsequently acquired by Superion, LLC. •This Solutions Maintenance Agreement (Agreement) will provide hosting maintenance services through June 30, 2021. FISCAL IMPACT The annual cost for hosting, maintenance of existing services, and bluebeam license which allows electronic review of plans is $66,060.03 and $70,898.85 for FYs 2019/20 and 2020/21, respectively. Additionally, the bluebeam license is subject to an estimated annual tax of $150 per year. Funds for FY 2019/20 are budgeted in the Information Technology Fund (502 -0000-60301) and future expenses would be included in the 2020/21 budget when adopted. BACKGROUND/ANALYSIS In October 2013, following a thorough request for proposals and selection process, TRAKiT software was selected as the City’s integrated permit software platform for the Hub, and implemented in June 2014. The software was originally managed by CRW Systems, which was subsequently acquired by Superion, LLC. CONSENT CALENDAR ITEM NO. 10 73 The City currently uses the permitting software to process and issue permits, and to facilitate online permit and project submittals and issuance. Hosting and maintenance services are necessary for optimization, error correction, enhancements, implementation of new releases, and general support efforts. The Project Cost Summary (Exhibit 1) to the Agreement lists the annual costs for providing hosting and essential maintenance services to the existing permitting software. The Agreement term is for two years ending June 30, 2021, with an option to extend on an annual basis. ALTERNATIVES Staff does not recommend an alternative. Prepared by: Tommi Sanchez, Hub Manager Approved by: Danny Castro, Design and Development Director Attachment: 1.Maintenance Agreement 74 Superion Solutions Maintenance Agreement This Superion Solutions Maintenance Agreement (the "Agreement"), effective as of the latest date shown on the signature block below (the "Effective Date"), is entered into between Superion, a Delaware Limited Liability Company with its principal place of business in Lake Mary, FL ("Superion") and the City of La Quinta, CA ("Customer"), together with Superion, the "Parties", and each, a "Party". WHEREAS, Superion offers ongoing maintenance and support services to software applications it has licensed or granted cloud/remote access to; and WHEREAS, Customer desires to renew these services and/or access rights for an annual term and Superion desires to grant and provide these services and/or access rights, subject to the terms and conditions set forth in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants, terms, and conditions set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, by the signatures of their duly authorized representative below, the Parties intending to be legally bound, agree to all of the following provisions and exhibits of this Agreement: SUPERION, LLC. City of La Quinta 1000 Business Center Dr. Lake Mary, FL 32746 78495 Calle Tampico La Quinta, CA 92253 By: By: Print Name: Print Name: Print Title: Print Title: Date Signed: Date Signed: 1.Superion Solution: Public Administration 2.Term. 2.1. The Term of this Agreement shall commence as of the date of last signature herein (“Effective Date”) and run through June 30, 2021 unless terminated earlier pursuant to any of the Agreement’s express provisions (the “Initial Term”). 2.2. Renewal Term. At the Customer’s election, this Agreement may automatically renew for additional successive one (1) year terms unless earlier terminated pursuant to any of the Agreement’s provisions (a “Renewal Term” and, collectively, with the Initial Term, the “Term”). 2.3. Non-Renewal. Customer may elect to end renewal of the contract by issuing a notice of non-renewal, in writing, three (3) months prior to the expiration of the current contract term. 3.Fees. In consideration of the rights and services granted by Superion to Customer under this Agreement, Customer shall make payments to Superion pursuant to the amounts and payment terms outlined in Exhibit 1 (the “Cost Summary”). 4.Definitions. Capitalized terms not otherwise defined in this Agreement have the meanings set forth below: 4.1. "Action" means any claim, action, cause of action, demand, lawsuit, arbitration, inquiry, audit, notice of violation, proceeding, litigation, citation, summons, subpoena, or investigation of any nature, civil, criminal, administrative, regulatory or other, whether at law, in equity, or otherwise. 4.2. "Affiliate" of a Person means any other Person that directly or indirectly, through one or more intermediaries, controls, is controlled by, or is under common control with, such Person. 4.3. "Authorized User" means Customer's employees, consultants, contractors, and agents who are authorized by Customer to access and use the Superion Solutions under the rights granted to Customer pursuant to this Agreement, and for whom access to the Superion Solutions has been purchased. ATTACHMENT 1 75 2 4.4. “Baseline” means the version of a Superion Solution updated to the particular time in question through Superion’s warranty services and maintenance, but without any other modification whatsoever. 4.5. “Component System” means any one of the Superion Solutions Customer has currently licensed, subscribed to, or been granted cloud access to, including all copies of Source Code, Object Code and all related specifications, Documentation, technical information, and all corrections, modifications, additions, development work, improvements and enhancements to and all Intellectual Property Rights for such Component System. 4.6. "Customer Data" means information, data, and content, in any form or medium, collected, downloaded, or otherwise received, directly or indirectly from Customer, an Authorized User or end-users by or through the Superion Solutions, provided the data is not personally identifiable and not identifiable to Customer. 4.7. “Custom Modification” means a change that Superion has made at Customer’s request to any Component System in accordance with a Superion-generated specification, but without any other changes whatsoever by any Person. 4.8. "Customer Systems" means the Customer's information technology infrastructure, including computers, software, hardware, databases, electronic systems (including database management systems), and networks, whether operated by Customer or through the use of third-party services. 4.9. “Defect” means a material deviation between the Baseline Superion Solution and its Documentation, for which Defect Customer has given Superion enough information to enable Superion to replicate the deviation on a computer configuration that is both comparable to the Customer Systems and that is under Superion’s control. Further, with regard to each Custom Modification, Defect means a material deviation between the Custom Modification and the Superion-generated specification and documentation for such Custom Modification, and for which Defect Customer has given Superion enough information to enable Superion to replicate the deviation on a computer configuration that is both comparable to the Customer Systems and that is under Superion’s control. 4.10. "Documentation" means any manuals, instructions, or other documents or materials that Superion provides or makes available to Customer in any form or medium and which describe the functionality, components, features, or requirements of the Superion Solutions, including any aspect of the installation, configuration, integration, operation, use, support, or maintenance thereof. 4.11. “Enhancements” means general release (as opposed to custom) changes to a Baseline Component System or Custom Modification which increase the functionality of the Baseline Component System or Custom Modification in question. 4.12. "Harmful Code" means any software, hardware, device or other technology, including any virus, worm, malware, or other malicious computer code, the purpose or effect of which is to (a) permit unauthorized access to, or to destroy, disrupt, disable, distort, or otherwise harm or impede any (i) computer, software, firmware, hardware, system, or network; or (ii) any application or function of any of the foregoing or the security, integrity, confidentiality, or use of any data Processed thereby; or (b) prevent Customer or any Authorized User from accessing or using the Superion Solutions as intended by this Agreement. 4.13. "Intellectual Property Rights" means any and all registered and unregistered rights granted, applied for, or otherwise now or hereafter in existence under or related to any patent, copyright, trademark, trade secret, database protection, or other intellectual property rights laws, and all similar or equivalent rights or forms of protection, in any part of the world. 4.14. “Maintenance” means optimization, error correction, modifications, and updates to Superion Systems to correct any known Defects and improve performance. Maintenance will be provided for each Component System, the hours and details of which are described in Exhibit 2 (“Support Standards”). 4.15. “New Releases” means new editions of a Baseline Component System or Custom Modification. 4.16. “Person” means an individual, corporation, partnership, joint venture, limited liability entity, governmental authority, unincorporated organization, trust, association, or other entity. 4.17. "Personal Information" means any information that does or can identify a specific individual or by or from which a specific individual may be identified, contacted, or located. Personal Information includes all "nonpublic personal information" as defined under the Gramm-Leach-Bliley Act, "protected health information" as defined under the Health and Insurance Portability and Accountability Act of 1996, "Personal Data" as defined in the EU General Data Protection Regulation (GDPR 2018), "Personal Information" as defined under the Children's Online Privacy Protection Act of 1998, and all rules and regulations issued under any of the foregoing. 76 3 4.18. “Professional Services” means installation, implementation, development work, training or consulting services including custom modification programming, support relating to custom modifications, on-site support services, assistance with data transfers, system restarts and reinstallations provided by Superion. 4.19. “Representatives" means, with respect to a party, that party's employees, officers, directors, agents, subcontractors, and legal advisors. 4.20. "Superion Personnel" means all individuals involved in the performance of Support Services and Professional Services as employees, agents, Subcontractors or independent contractors of Superion. 4.21. "Superion Solution(s)" means the Component Systems, Documentation, Custom Modifications, development work, Superion Systems and any and all information, data, documents, materials, works, devices, methods, processes, hardware, software, technologies, inventions, deliverables, technical or functional descriptions, requirements, plans, and reports, provided or used by Superion or any Subcontractor in connection with Support Services rendered under this Agreement. 4.22. "Superion Systems" means the information technology infrastructure used by or on behalf of Superion to deliver Superion Solutions, including all computers, software, hardware, databases, electronic systems (including database management systems), and networks, whether operated directly by Superion or through the use of third-party services. 4.23. “Support Services” means Maintenance, Enhancements, implementation of New Releases, and general support efforts to respond to incidents reported by Customer in accordance with the detailed Support Standards outlined in Exhibit 2. 4.24. "Third-Party Materials" means materials and information, in any form or medium, including any software, documents, data, content, specifications, products, related services, equipment, or components of or relating to the Superion Solutions that are not proprietary to Superion. 5. Support Services, Access & Delivery. 5.1. Maintenance & Support: Subject to and conditioned on Customer and their Authorized Users' compliance with the terms and conditions of this Agreement, during the Term Superion will provide to Customer Support Services in accordance with the Support Standards outlined in Exhibit 2, to include Maintenance actions, optimization, error correction, modifications, updates, correcting known Defects, improving performance, Enhancements, implementation of New Releases, general support efforts, and responding to incidents reported by Customer in accordance with the detailed Support Standards in Exhibit 2. 5.2. Access, Scope of Use & Delivery. Subject to and conditioned on Customer and their Authorized Users' compliance with the terms and conditions of this Agreement, Superion hereby grants Customer a non- exclusive, non-transferable right to access and use the Solutions, solely by Authorized Users. Such use is limited to Customer's internal use. 5.3. Delivery. For additional purchases of software and/or hardware from Superion (or Third-Party Offerings through Superion) during the Maintenance Term via Add-On Quote or similar supplemental procurement agreement, Superion shall deliver to Customer the initial copies of the Superion Solution(s) purchased by (a) electronic delivery, by posting it on Superion’s network for downloading, or similar suitable electronic file transfer method, or (b) physical shipment, such as on a disc or other suitable media transfer method. Physical shipment is on FOB-Superion’s shipping point, and electronic delivery is deemed effective at the time Superion provides Customer with access to download the Superion Solutions. The date of such delivery shall be referred to as the “Delivery Date.” 6. System Control, Limitations & Exceptions. 6.1. System Control. Except as otherwise expressly provided in this Agreement: (i) Superion has and will retain sole control over the operation, provision, maintenance, and management of the Superion Solutions; and (ii) Customer has and will retain sole control over the operation, maintenance, management of, and all access to and use of, the Customer Systems, and sole responsibility for access to and use of the Superion Solutions by any Person by or through the Customer Systems or other means controlled by Customer or any Authorized User, including any reports or results obtained from any use of the Superion Solutions, and conclusions, decisions, or actions based on such use. 6.2. Limitations. Customer must provide Superion with such facilities, equipment and support as are reasonably necessary for Superion to perform its obligations under this Agreement, including, if required by Superion, remote access to the Customer Systems. Superion is not responsible or liable for any delay or failure of performance caused in whole or in part by any Customer delay or Customer’s failure to perform any obligations under this Agreement. 77 4 6.3. Exceptions. Superion has no obligation to provide Support Services relating to any Defect with the Superion Solutions that, in whole or in part, arise out of or result from any of the following: 6.3.1. software, or media on which provided, that is modified or damaged by Customer or third party; 6.3.2. any operation or use of, or other activity relating to, the Superion Solutions other than as specified in the Documentation, including any incorporation, or combination, operation or use of the Superion Solutions in or with, any technology (software, hardware, firmware, system, or network) or service not specified for Customer's use in the Documentation; 6.3.3. any negligence, abuse, misapplication, or misuse of the Superion Solution other than by Superion personnel, including any Customer use of the Superion Solution other than as specified in the Documentation or expressly authorized in writing by Superion; 6.3.4. if applicable for various premise based Superion Solutions, any Customer's failure to promptly install any New Releases that Superion has previously made available to Customer; 6.3.5. the operation of, or access to, Customer's or a third party's system, materials or network; 6.3.6. any relocation of the Superion Solution other than by Superion personnel; 6.3.7. any beta software, software that Superion makes available for testing or demonstration purposes, temporary software modules, or software for which Superion does not receive a fee; 6.3.8. any breach of or noncompliance with any provision of this Agreement by Customer or any of its Representatives or any Force Majeure Event (including abnormal physical or electrical stress). 7. Reservation of Rights. Except for the specified rights outlined in this Section, nothing in this Agreement grants any right, title, or interest in or to any Intellectual Property Rights in or relating to the Support Services, Superion Solutions, or Third-Party Materials, whether expressly, by implication, estoppel, or otherwise. All right, title, and interest in the Superion Solutions, and the Third-Party Materials are and will remain with Superion and the respective rights holders. 8. Changes. Superion reserves the right, in its sole discretion, to make any changes to the Support Services and Superion Solutions that it deems necessary or useful to: (a) maintain or enhance the quality or delivery of Superion's services to its customers, the competitive strength of or market for Superion's services, or the Support Services' cost efficiency or performance; or (b) to comply with applicable law. Without limiting the foregoing, either party may, at any time during the Term, request in writing changes to particular Support Services, Professional Services or their product suite of Superion Solutions. The parties shall evaluate and, if agreed, implement all such requested changes. No requested changes will be effective unless and until memorialized in either a Superion issued Add-On Quote signed by the Customer, or a written change order or amendment to this agreement signed by both parties. 9. Subcontractors. Superion may from time to time in its discretion engage third parties to perform Support Services (each, a "Subcontractor"). 10. Security Measures. The Superion Solution may contain technological measures designed to prevent unauthorized or illegal use of the Superion Solution. Customer acknowledges and agrees that: (a) Superion may use these and other lawful measures to verify compliance with the terms of this Agreement and enforce Superion’s rights, including all Intellectual Property Rights, in and to the Superion Solution; (b) Superion may deny any individual access to and/or use of the Superion Solution if Superion, in its reasonable discretion, believes that person’s use of the Superion Solution would violate any provision of this Agreement, regardless of whether Customer designated that person as an Authorized User; and (c) Superion may collect, maintain, process, use and disclose technical, diagnostic and related non-identifiable data gathered periodically which may lead to improvements in the performance and security of the Superion Solutions. 11. Use Restrictions. Customer shall not, and shall not permit any other Person to, access or use the Superion Solutions except as expressly permitted by this Agreement. For purposes of clarity and without limiting the generality of the foregoing, Customer shall not, except as this Agreement expressly permits: 11.1. copy, modify, or create derivative works or improvements of the Superion Solutions, or rent, lease, lend, sell, sublicense, assign, distribute, publish, transfer, or otherwise make available any Superion Solutions to any Person, including on or in connection with the internet or any time-sharing, service bureau, software as a service, cloud, or other technology or service; 11.2. reverse engineer, disassemble, decompile, decode, adapt, or otherwise attempt to derive or gain access to the source code of the Superion Solutions, in whole or in part; 78 5 11.3. bypass or breach any security device or protection used by Superion Solutions or access or use the Superion Solutions other than by an Authorized User through the use of his or her own then valid access; 11.4. input, upload, transmit, or otherwise provide to or through the Superion Systems, any information or materials that are unlawful or injurious, or contain, transmit, or activate any Harmful Code; 11.5. damage, destroy, disrupt, disable, impair, interfere with, or otherwise impede or harm in any manner the Superion Systems, or Superion's provision of services to any third party, in whole or in part; 11.6. remove, delete, alter, or obscure any trademarks, Specifications, Documentation, warranties, or disclaimers, or any copyright, trademark, patent, or other intellectual property or proprietary rights notices from any Documentation or Superion Solutions, including any copy thereof; 11.7. access or use the Superion Solutions in any manner or for any purpose that infringes, misappropriates, or otherwise violates any Intellectual Property Right or other right of any third party, or that violates any applicable law; 11.8. access or use the Superion Solutions for purposes of competitive analysis of the Superion Solutions, the development, provision, or use of a competing software service or product or any other purpose that is to Superion's detriment or commercial disadvantage or otherwise access or use the Superion Solutions beyond the scope of the authorization granted under this Section. 12. Customer Obligations. 12.1. Customer Systems and Cooperation. Customer shall at all times during the Term: (a) set up, maintain, and operate in good repair all Customer Systems on or through which the Superion Solutions are accessed or used; (b) provide Superion Personnel with such access to Customer's premises and Customer Systems as is necessary for Superion to perform the Support Services in accordance with the Support Standard; and (c) provide cooperation as Superion may reasonably request to enable Superion to exercise its rights and perform its obligations under and in connection with this Agreement. 12.2. Effect of Customer Failure or Delay. Superion is not responsible or liable for any delay or failure of performance caused in whole or in part by Customer's delay in performing, or failure to perform, any of its obligations under this Agreement. 12.3. Corrective Action and Notice. If Customer becomes aware of any actual or threatened activity prohibited by Section 11, Customer shall, and shall cause its Authorized Users to, immediately: (a) take all reasonable and lawful measures within their respective control that are necessary to stop the activity or threatened activity and to mitigate its effects (including, where applicable, by discontinuing and preventing any unauthorized access to the Superion Solutions and permanently erasing from their systems and destroying any data to which any of them gained unauthorized access); and (b) notify Superion of any such actual or threatened activity. 13. Confidentiality. 13.1. Confidential Information. "Confidential Information" means information in any form or medium (whether oral, written, electronic, or other) that the Disclosing Party considers confidential or proprietary, including information consisting of or relating to the Disclosing Party's technology, trade secrets, know-how, business operations, plans, strategies, customers, and pricing, and information with respect to which the Disclosing Party has contractual or other confidentiality obligations. Without limiting the foregoing, Confidential Information of Superion includes the Superion Solutions, all software provided with the Superion Solutions, and algorithms, methods, techniques and processes revealed by the Source Code of the Superion Solutions and any software provided with the Superion Solutions. In connection with this Agreement each party (as the "Disclosing Party") may disclose or make available Confidential Information to the other party (as the "Receiving Party"). 13.2. Exclusions. Confidential Information does not include information that: (a) was rightfully known to the Receiving Party without restriction on use or disclosure prior to being disclosed or made available to the Receiving Party in connection with this Agreement; (b) was or becomes generally known by the public other than by the Receiving Party or any of its Representatives' noncompliance with this Agreement; (c) was or is received by the Receiving Party on a non-confidential basis from a third party that was or is independently developed by the Receiving Party without reference or use of any Confidential Information. 13.3. Protection of Confidential Information. As a condition to being provided with any disclosure of or access to Confidential Information, the Receiving Party shall: 13.3.1. not access or use Confidential Information other than as necessary to exercise its rights or perform its obligations under and in accordance with this Agreement; 79 6 13.3.2. not disclose or permit access to Confidential Information other than to its Representatives who: (i) need to know such Confidential Information for purposes of the Receiving Party's exercise of its rights or performance of its obligations under and in accordance with this Agreement; (ii) have been informed of the confidential nature of the Confidential Information and the Receiving Party's obligations under this Section; and (iii) are bound by written confidentiality or restricted use obligations at least as protective of the Confidential Information as the terms in this Section; 13.3.3. safeguard the Confidential Information from unauthorized use, access, or disclosure using at least the degree of care it uses to protect its sensitive information and in no event less than a reasonable degree of care; 13.3.4. ensure its Representatives' compliance with, and be responsible and liable for any of its Representatives' non-compliance with, the terms of this Section. 13.4. Compelled Disclosures. If the either Party or any of its Representatives is compelled by applicable law to disclose any Confidential Information then, to the extent permitted by law, that Party shall: (a) promptly, and prior to such disclosure, notify the other Party in writing of such requirement so that they can seek a protective order or other remedy or waive its rights under Section .3; and (b) provide reasonable assistance to the Disclosing Party in opposing such disclosure or seeking a protective order or other limitations on disclosure. If the Disclosing Party waives compliance or, after providing the notice and assistance required under this Section, the Receiving Party remains required by law to disclose any Confidential Information, the Receiving Party shall disclose only that portion of the Confidential Information that the Receiving Party is legally required to disclose. 13.5. Trade Secrets. Notwithstanding any other provisions of this Agreement, the Receiving Party's obligations under this Section with respect to any Confidential Information that constitutes a trade secret under any applicable law will continue until such time, if ever, as such Confidential Information ceases to qualify for trade secret protection under one or more such applicable laws other than as a result of any act or omission of the Receiving Party or any of its Representatives. 14. Security. 14.1. Superion will implement commercially reasonable administrative, technical and physical safeguards designed to ensure the security and confidentiality of Customer Data, protect against any anticipated threats or hazards to the security or integrity of Customer Data, and protect against unauthorized access or use of Customer Data. Superion will review and test such safeguards on no less than an annual basis. 14.2. Customer shall maintain, in connection with the operation or use of the Superion Solutions, adequate technical and procedural access controls and system security requirements and devices, necessary for data privacy, confidentiality, integrity, authorization, authentication and non-repudiation and virus detection and eradication. 14.3. To the extent that Authorized Users are permitted to have access to the Superion Solutions, Customer shall maintain agreements with such Authorized Users that adequately protect the confidentiality and Intellectual Property Rights of Superion in the Superion Solutions and Documentation, and disclaim any liability or responsibility of Superion with respect to such Authorized Users. 15. Personal Data. If Superion processes or otherwise has access to any personal data or personal information on Customer’s behalf when performing Superion’s obligations under this Agreement, then: 15.1. Customer shall be the data controller (where “data controller” means an entity which alone or jointly with others determines purposes for which and the manner in which any personal data are, or are to be, processed) and Superion shall be a data processor (where “data processor” means an entity which processes the data only on behalf of the data controller and not for any purposes of its own); 15.2. Customer shall ensure that it has obtained all necessary consents and it is entitled to transfer the relevant personal data or personal information to Superion so that Superion may lawfully use, process and transfer the personal data and personal information in accordance with this Agreement on Customer’s behalf, which may include Superion processing and transferring the relevant personal data or personal information outside the country where Customer and the Authorized Users are located in order for Superion to provide the Superion Solutions and perform its other obligations under this Agreement; and 15.3. Superion shall process personal data and information only in accordance with lawful and reasonable instructions given by Customer and as set out in and in accordance with the terms of this Agreement; and 80 7 15.4. each party shall take appropriate technical and organizational measures against unauthorized or unlawful processing of the personal data and personal information or its accidental loss, destruction or damage so that, having regard to the state of technological development and the cost of implementing any measures, the measures taken ensure a level of security appropriate to the harm that might result from such unauthorized or unlawful processing or accidental loss, destruction or damage in relation to the personal data and personal information and the nature of the personal data and personal information being protected. If necessary, the parties will cooperate to document these measures taken. 16. Representations and Warranties. 16.1. Support Services Representation and Warranty. Superion represents, warrants, and covenants to Customer that during the Term, Superion will perform the Support Services using personnel of required skill, experience, and qualifications and in a professional and workmanlike manner in accordance with both generally recognized industry standards for similar services, and the specific guidance for support found in Exhibit 2, and will devote adequate resources to meet its obligations under this Agreement. If Customer reasonably believes that any Support Services failed to meet this warranty, they will follow their preferred escalation path outlined in the Support Standards below, including receipt of service credit. 16.2. DISCLAIMER OF WARRANTIES. EXCEPT FOR THE EXPRESS LIMITED WARRANTIES SET FORTH ABOVE, SUPERION MAKES NO WARRANTIES WHATSOEVER, EXPRESSED OR IMPLIED, WITH REGARD TO THE SUPERION SOLUTIONS, SUPPORT SERVICES, AND/OR ANY OTHER MATTER RELATING TO THIS AGREEMENT, AND THAT SUPERION DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHER, INCLUDING ALL WARRANTIES ARISING FROM COURSE OF DEALING, USAGE OR TRADE PRACTICE, AND SPECIFICALLY DISCLAIMS IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. FURTHER, SUPERION EXPRESSLY DOES NOT WARRANT THAT A SUPERION SOLUTION, ANY CUSTOM MODIFICATION OR ANY IMPROVEMENTS WILL BE USABLE BY CUSTOMER IF THE SUPERION SOLUTION OR CUSTOM MODIFICATION HAS BEEN MODIFIED BY ANYONE OTHER THAN SUPERION PERSONNEL, OR WILL BE ERROR FREE, WILL OPERATE WITHOUT INTERRUPTION OR WILL BE COMPATIBLE WITH ANY HARDWARE OR SOFTWARE TO THE EXTENT EXPRESSLY SET FORTH IN THE DOCUMENTATION. ALL THIRD-PARTY MATERIALS ARE PROVIDED “AS-IS” AND ANY REPRESENTATION OR WARANTY OF OR CONCERNING ANY OF THEM IS STRICTLY BETWEEN CUSTOMER AND THE THIRD-PARTY OWNER. THIS AGREEMENT DOES NOT AMEND, OR MODIFY SUPERION’S WARRANTIES UNDER ANY AGREEMENT OR ANY CONDITIONS, LIMITATIONS, OR RESTRICTIONS THEREOF. 17. Notices. All notices and other communications required or permitted under this Agreement must be in writing and will be deemed given when delivered personally, sent by United States registered or certified mail, return receipt requested; transmitted by facsimile or email confirmed by United States first class mail, or sent by overnight courier. Notices must be sent to a Party at its address shown below, or to such other place as the Party may subsequently designate for its receipt of notices in writing by the other Party. If to Superion: Superion 1000 Business Center Dr. Lake Mary, FL. Phone: 407-304-3235 email: info@superion.com Attention: Senior Counsel / Contracts Department If to Customer: City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Phone: ______________________ email: ________________________ Attention: __________________________ 18. Force Majeure. 18.1. No Breach or Default. Neither Party will be liable to the other for any failure or delay in fulfilling or performing any term of this Agreement (except for any payment obligation) when and to the extent such failure or delay is caused by any circumstances beyond such Party’s reasonable control (a “Force Majeure Event”), including Acts of God, flood, fire, earthquake, explosion, war, terrorism, invasion, national or regional emergency, riot or other civil-unrest, labor disruption, acts and omissions of third parties, governmental and judicial action (including embargoes, export or import restrictions) not the fault 81 8 of the Party failing or delaying in performance. 18.2. Affected Party Obligations. In the event of any failure or delay caused by a Force Majeure Event, the affected Party shall give prompt written notice to the other Party stating the period of time the occurrence is expected to continue and use commercially reasonable efforts to end the failure or delay and minimize the effects of such Force Majeure Event. 19. Mutual Indemnification. 19.1. Superion Indemnification. Superion shall indemnify, defend, and hold harmless Customer and Customer's officers, elected officials, directors, employees, agents, successors, and assigns from and against any and all losses incurred by or resulting from any Action by a third party (other than an Affiliate of Customer) that Customer's use of the Superion Solutions in accordance with this Agreement infringes or misappropriates such third party's US Intellectual Property Rights, US patents, copyrights, or trade secrets. The foregoing obligation does not apply to the extent that the alleged infringement arises from: 19.1.1. Third-Party Materials or Customer Data; 19.1.2. access to or use of the Superion Solutions in combination with any hardware, system, software, network, or other materials or service not provided by Superion or specified for Customer's use in the Documentation; 19.1.3. modification of the Superion Solutions other than: by or on behalf of Superion or with Superion's written approval in accordance with Superion's written specification; 19.1.4. failure to timely implement any modifications, upgrades, replacements, or enhancements made available to Customer by or on behalf of Superion; or 19.1.5. act, omission, or other matter described in Section 15.2 below, whether or not the same results in any Action against or losses by any Superion Indemnitee. 19.2. Customer Indemnification. Customer shall indemnify, defend, and hold harmless Superion and its officers, directors, employees, agents, successors, and assigns from and against any and all losses incurred by Superion resulting from any Action by a third party (other than an Affiliate of Superion) that arise out of or result from, or are alleged to arise out of or result from: 19.2.1. Customer Data, including any Processing of Customer Data by or on behalf of Superion in accordance with this Agreement; 19.2.2. Gross negligence or more culpable act or omission (including recklessness or willful misconduct) by Customer, any Authorized User, or any third party on behalf of Customer or any Authorized User, in connection with this Agreement. 19.3. Procedure. Each party shall promptly notify the other party in writing of any Action for which such party believes it is entitled to be indemnified. The party seeking indemnification shall cooperate with the other party at that party’s sole cost and expense. The indemnitor shall promptly assume control of the defense and shall employ counsel of its choice that is reasonably acceptable to the indemnitee to handle and defend the same. 19.4. Sole Remedy. THIS SECTION SETS FORTH CUSTOMER'S SOLE REMEDIES AND SUPERION'S SOLE LIABILITY AND OBLIGATION FOR ANY ACTUAL, THREATENED, OR ALLEGED CLAIMS THAT THE SERVICES AND SUPERION SOLUTIONS OR ANY SUBJECT MATTER OF THIS AGREEMENT INFRINGES, MISAPPROPRIATES, OR OTHERWISE VIOLATES ANY INTELLECTUAL PROPERTY RIGHTS OF ANY THIRD PARTY. 20. Termination. This Agreement may be terminated: 20.1. For cause by either Party, effective on written notice to the other Party, if the other Party materially breaches this Agreement and: (i) is incapable of cure; or (ii) being capable of cure, remains uncured thirty (30) days after the non-breaching Party provides the breaching Party with written notice of such breach. 20.2. For lack of payment by written notice to Customer, if Customer’s failure to pay amounts due under this Agreement has continued more than ninety (90) days after delivery of written notice of non-payment. 20.3. Customer may cancel this Agreement at any time by proving no less than sixty (60) days prior written notice to Superion of its intent to Terminate. Customer will be responsible for payment of any money for services rendered through the date of Termination. In the event that Customer terminates under this Section 20.3, Customer shall not be entitled to a rebate, reimubursement or return of any annual fees paid in advance of such termination. 21. Effect of Termination or Expiration. On the expiration or earlier termination of this Agreement: 82 9 21.1. all rights, access, and authorizations granted to Customer hereunder will immediately terminate and Customer shall immediately cease all use of and other activities with respect to Superion’s Confidential Information relating to the Superion Solutions, and within sixty (60) days deliver to Superion, or at Superion’s request destroy and erase Superion’s Confidential Information from all systems Customer directly or indirectly controls; and 21.2. all access or subscription fees, services rendered but unpaid, and any amounts due by Customer to Superion of any kind are immediately payable and due no later than thirty (30) days after the effective date of the termination or expiration, including anything that accrues within those thirty days. 21.3. The provisions set forth in the following sections, and any other right or obligation of the parties in this Agreement that, by its nature (including but not limited to: Use Restrictions, Confidential Information, Warranty Disclaimers, Mutual Indemnifications & Limitations of Liability), should survive termination or expiration of this Agreement, will survive any expiration or termination of this Agreement. 21.4. Return of Customer Data. If Customer requests in writing at least 10 days prior to the effective date of expiration or earlier termination of this Agreement, Superion shall within 60 days following such expiration or termination, deliver to Customer in Superion’s standard format the then most recent version of Customer Data maintained by Superion, provided that Customer has at that time paid all Fees then outstanding and any amounts payable after or as a result of such expiration or termination. 21.5. Deconversion. In the event of (i) expiration or earlier termination of this Agreement, or (ii) Customer no longer purchasing certain Superion Solutions (including those indicated to be Third-Party Materials), if Customer requests assistance in the transfer of Customer Data to a different vendor’s applications (“Deconversion”), Superion will provide reasonable assistance. Superion and Customer will negotiate in good faith to establish the relative roles and responsibilities of Superion and Customer in effecting Deconversion, as well as the appropriate date for completion. Superion shall be entitled to receive compensation for any additional consultation, software and documentation required for Deconversion on a time and materials basis at Superion’s then standard rates. 22. Assignment. Customer shall not assign or otherwise transfer any of its rights, or delegate or otherwise transfer any of its obligations or performance, under this Agreement, in each case whether voluntarily, involuntarily, by operation of law, or otherwise, without Superion's prior written consent, which consent Superion may give or withhold in its sole discretion. For purposes of the preceding sentence, and without limiting its generality, any merger, consolidation, or reorganization involving Customer (regardless of whether Customer is a surviving or disappearing entity) will be deemed to be a transfer of rights, obligations, or performance under this Agreement for which Superion's prior written consent is required. No delegation or other transfer will relieve Customer of any of its obligations or performance under this Agreement. Any purported assignment, delegation or transfer in violation of this Section is void. This Agreement is binding upon and inures to the benefit of the Parties and their respective permitted successors. 23. No Waiver. A Party’s failure to enforce its rights with respect to any single or continuing breach of this Agreement will not act as a waiver of the right of that Party to later enforce any such rights or to enforce any other or any subsequent breach. 24. Arbitration of Disputes. Any dispute, controversy or claim arising out of or relating to this Agreement, including the breach, termination, or validity thereof, shall be resolved by final and binding arbitration. 24.1. Arbitration Procedure. The claimant shall commence the arbitration by delivering a notice of arbitration to the respondent setting out the nature of the claim(s), the relief requested, and the proposed location. Within thirty (30) days of the receipt of the notice, the respondent shall deliver its answer any counterclaim(s), relief requested, and any proposed change to location. The tribunal shall consist of three (3) arbitrators, appointed as follows: The claimant shall appoint an arbitrator in the request for arbitration and the respondent shall appoint an arbitrator in the answer. The two arbitrators so appointed shall, within thirty (30) days of delivery of the answer, appoint a third arbitrator who shall act as the chair of the tribunal. The tribunal shall decide the procedures in the arbitration after consultation with the parties. The tribunal may make its decisions by a majority. The tribunal shall have the power to grant any provisional or final remedy or relief it deems appropriate, including conservatory measures and an award of attorneys’ fees. The parties agree that judgment may be entered upon the award by any court having jurisdiction. 25. Jurisdiction and Governing Law. This Agreement and any dispute or claim arising, directly or indirectly, out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) is governed by, and shall be construed and enforced in accordance with, the laws of the State of Florida excluding choice of law. Each party irrevocably (i) agrees that a County or Circuit Court in the Eighteenth Judicial Circuit, in and for Seminole County, Florida, or the United States District for the Middle District of Florida, shall have 83 10 exclusive jurisdiction to settle any dispute, controversy or claim arising, directly or indirectly, out of or in connection with this Agreement, or the breach, termination or validity thereof (including non-contractual disputes or claims) and that such court shall be the proper venue therefor; (ii) waives the right to trial by jury, (iii) consents to service of process by first class certified mail, return receipt requested, postage prepaid, to the address at which the party is to receive notice and (iv) agrees that the prevailing party shall be entitled to recover its reasonable attorney's fees, court costs and other legal expenses from the other party. 26. Severability. If any provision of this Agreement is illegal or unenforceable, it will be deemed stricken from the Agreement and the remaining provisions of the Agreement will remain in full force and effect. 27. LIMITATIONS OF LIABILITY. LIMITED LIABILITY OF SUPERION. SUPERION’S LIABILITY IN CONNECTION WITH THE SERVICES, IMPROVEMENTS OR ANY OTHER MATTER RELATING TO THIS AGREEMENT WILL NOT EXCEED FEES THAT CUSTOMER ACTUALLY PAID TO SUPERION IN THE PREVIOUS TWELVE MONTHS PRECEDING THE ACTIONS LEADING TO WHEN SUCH LIABILITY AROSE. IN ANY EVENT, SUPERION SHALL NOT BE LIABLE FOR ANY LOSSES RESULTING FROM THE CRIMINAL ACTS OF THIRD PARTIES. EXCLUSION OF DAMAGES. REGARDLESS OF WHETHER ANY REMEDY SET FORTH HEREIN FAILS OF ITS ESSENTIAL PURPOSE OR OTHERWISE, IN NO EVENT WILL SUPERION, SUPERION PERSONNEL, SUBCONTRACTORS OR SUPPLIERS BE LIABLE UNDER OR IN CONNECTION WITH THIS AGREEMENT FOR ANY (I) LOSS OF DATA, BUSINESS, REVENUE, PROFIT, GOODWILL, OR REPUTATION, (II) BUSINESS INTERRUPTION, INCREASED COSTS, OR DIMINUTION IN VALUE, OR SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER BASED ON BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR OTHERWISE; AND WHETHER OR NOT SUPERION, SUPERION PERSONNEL, SUBCONTRACTORS OR SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSSES OR DAMAGES OR SUCH LOSSES OR DAMAGES WERE OTHERWISE FORESEEABLE. BASIS OF THE BARGAIN. CUSTOMER ACKNOWLEDGES THAT SUPERION HAS SET ITS FEES AND ENTERED INTO THIS AGREEMENT IN RELIANCE UPON THE LIMITATIONS OF LIABILITY AND THE DISCLAIMERS OF WARRANTIES AND DAMAGES SET FORTH IN THIS AGREEMENT, AND THAT THE SAME FORM AN ESSENTIAL BASIS OF THE BARGAIN BETWEEN THE PARTIES. 28. Third-Party Materials. Customer is hereby advised that Superion provides front-line support services for third parties, but these third parties assumes all responsibility for and liability in connection with the Third-Party Materials. Superion is not authorized to make any representations or warranties that are binding upon the third party or to engage in any other acts that are binding upon the third party, excepting specifically that Superion is authorized to represent the fees for the Third-Party Materials as the same is provided for in the Agreement and to accept payment of such amounts from Customer on behalf of the third party for as long as such third party authorizes Superion to do so. As a condition precedent to installing/accessing any Third-Party Materials, Customer may be required to execute a click-through, shrink-wrap EULA or similar agreement provided by the Third-Party Materials provider. 29. Entire Agreement; Amendment and Modification. This Agreement contains the entire understanding of the parties with respect to Maintenance, Support, Access, Service Levels and its subject matter, and supersedes and extinguishes all prior oral and written communications between the parties about these services and this subject matter. Nothing contained herein is intended to supersede or nullify any terms and conditions, rights, grants or licensed products purchased previously between the parties in prior Agreements. No modification of this Agreement will be effective unless in writing, signed by each Party, and expressly states that it amends this Agreement. Notwithstanding anything to the contrary herein, official Add-On Quotes on Superion letterhead issued by authorized Superion representatives and signed by Customer shall constitute supplemental order form amendments to this Agreement by allowing additional products or services to be added when needed. 30. No Third-Party Beneficiaries. This Agreement is for the sole benefit of the Parties and their respective successors and permitted assigns and nothing herein, express or implied, is intended to or shall confer on any other person any legal or equitable right, benefit, or remedy of any nature under or by reason of this Agreement. 31. Counterparts. This Agreement may be executed in counterparts, each of which is deemed an original, but all of which together are deemed to be one and the same agreement. A signed copy of this Agreement delivered by facsimile, e-mail, or other means of electronic transmission is deemed to have the same legal effect as delivery of an original signed copy of this Agreement. 32. Cooperative Purchases. This Contract may be used by other government agencies. Superion has agreed to offer similar services to other agencies under the same terms and conditions as stated herein except that 84 11 the compensation may be negotiated between Superion and other agencies based on the specific revenue expectations, agency reimbursed costs, and other agency requirements. The Customer will in no way whatsoever incur any liability in relation to specifications, delivery, payment, or any other aspect of purchases by such agencies. 33. Incorporated Exhibits to this Agreement: 33.1. Exhibit 1 – Project Cost Summary 33.2. Exhibit 2 - Maintenance & Support Standards 85 1 EXHIBIT 1 Project Cost Summary PAYMENT TERMS: a. Annual Support & Maintenance Fees are due thirty (30) days prior to commencement of the above Term and annually thereafter on the anniversary of the Execution Date. b. Customer is responsible for paying all taxes relating to this Agreement. Applicable tax amounts (if any) are not included in the fees set forth in this Agreement. If Customer is exempt from the payment of any such taxes, Customer must provide Superion valid proof of exemption; otherwise, Superion will invoice Customer and Customer will pay to Superion all such tax amounts. c. If Customer fails to make any payment when due, then Superion may charge interest on the past due amount at the rate of 1.5% per month calculated daily and compounded monthly, or, if lower, the highest rate permitted under applicable law; and If such failure continues for 90 days following written notice thereof, Superion may suspend performance or access until past due amounts have been paid. Code Customer Contract # Application Qty 7/1/2019-6/30/2019 7/1/2020-6/30/2021 4464 La Quinta, CA Q-00002160 eTRAKiT eCheck API 1 945.00$ 992.25$ 4464 La Quinta, CA LAQUINTA-1 TRAKiT-(20 Users)1 50,000.00$ 52,500.00$ 4464 La Quinta, CA LAQUINTA-1 TRAKiT Credit Card Reader Interface 1 1,000.00$ 1,050.00$ 4464 La Quinta, CA LAQUINTA-1 AEC TRAK 1 -$ -$ 4464 La Quinta, CA LAQUINTA-1 CodeTRAK 1 -$ -$ 4464 La Quinta, CA LAQUINTA-1 CRM TRAK 1 -$ -$ 4464 La Quinta, CA LAQUINTA-1 Citizen Portal - eTRAKiT 1 -$ -$ 4464 La Quinta, CA LAQUINTA-1 Mobility Suite - iTRAKiT 1 -$ -$ 4464 La Quinta, CA LAQUINTA-1 LandTrak 1 -$ -$ 4464 La Quinta, CA LAQUINTA-1 LicenseTRAK 1 -$ -$ 4464 La Quinta, CA LAQUINTA-1 MobileTRAK 1 -$ -$ 4464 La Quinta, CA LAQUINTA-1 PermitTRAK 1 -$ -$ 4464 La Quinta, CA LAQUINTA-1 ProjectTRAK 1 -$ -$ 4464 La Quinta, CA 150734 BlueBeam Server API for TRAKiT 1 -$ -$ 4464 La Quinta, CA LAQUINTA-1 eTRAKiT Credit Card API 1 -$ -$ 4464 La Quinta, CA Q-00002160 eTRAKiT eCheck API 1 1,000.00$ 1,050.00$ 4464 La Quinta, CA 27058 ASP - TRAKiT 1 See below 13,891.50$ Total 52,945.00$ 69,483.75$ Prorated 11 Months Code Customer Contract # Application Qty 8/1/2019-6/30/2020 7/1/2020-6/30/2021 4464 La Quinta, CA 27058 ASP - TRAKiT 1 12,127.50$ See above Total 12,127.50$ Code Customer Contract # Application Qty 10/1/2019-9/30/2020 10/1/2020-6/30/2021 4464 La Quinta, CA 150734 Bluebeam Revu Standard Software 5 -$ -$ 4464 La Quinta, CA 150734 Bluebeam Revu Standard Software 10 987.53$ 1,415.10$ Total 987.53$ 1,415.10$ 86 1 EXHIBIT 2 PART I - Support Standards for Premise Based Solutions I. Support Hours: Hours During Which Superion’s Telephone Support Will be Available to Customer in Connection with the Pr ovision of Maintenance: Unless otherwise noted in the Order as to Support Type, support hours are Monday through Friday, 8:00 A.M. to 5:00 P.M. Customer’s Local Time within the continental United States, excluding holidays (“5x9”). II. Targeted Response Times. “Notification” means a communication to Superion’s help desk by means of: (i) Superion’s web helpline; or (ii) the placement of a telephone call. III. Support Terms. Beginning on the Execution Date and continuing for twelve (12) months thereafter (“Initial Support Term”), Superion shall provide the ongoing Support Services described herein for the corresponding Fees outlined in Exhibit 1. Upon expiration of the Initial Support Term, ongoing Support Services shall automatically renew, with customer paying for additional annual support periods, each a (“Renewal Support Term”). This renewal will continue until termination of this Agreement provided that, Superion shall not give notice of termination if it would be effective prior to a period equal to two times the Agreement’s Initial Support Term. With respect to Superion’s support obligations, Superion will use diligent, commercially reasonable efforts to respond to Notifications from Customer relating to the Solution identified in the Order in accordance with the following guidelines with the time period to be measured beginning with the first applicable Superion “Telephone Support” hour occurring after Superion’s receipt of the Noti fication: Priority Description Response Goal Resolution Goal Urgent 1 A support issue shall be considered Urgent when it produces a Total System Failure; meaning Superion’s Solution is not performing a process that has caused a complete work stoppage. Within 60 minutes of the issue being reported and a resolution planned within 24 hours. Although resolution times vary depending on the exact issue and customer environment, Superion has a stated goal to resolve an urgent issue within 24 hours or provide a resolution plan with urgent issues within 24 hours of being reported. A resolution plan will detail the steps necessary to understand and possibly resolve the issue. Critical 2 A support issue shall be considered Critical when a critical failure in operations occurs; meaning Superion’s Solution is not performing a critical process and prevents the continuation of basic operations. Critical problems do not have a workaround. This classification does not apply to intermittent problems. Within two hours of the issue being reported and a resolution planned within five (5) days. Non-Critical 3 A support issue shall be considered Non-Critical when a non-critical failure in operations occurs; meaning Superion’s Solution is not performing non-critical processes, but the system is still usable for its intended purpose or there is a workaround. Within four hours of the issue being reported. Minor 4 A support issue will be considered Minor when the issue causes minor disruptions in the way tasks are performed, but does not affect workflow or operations. This may include cosmetic issues, general questions, and how to use certain features of the system. Within 24 hours of the issue being reported. Response timing is measured from the moment a Case number is created. As used herein a “Case number” is created when a) Superion’s support representative has been directly contacted by Customer either by phone, in person, or through Superion’s online support portal, and b) when Superion’s support representative assigns a case number and conveys that case number to the Customer. Customer must provide remote access to its facility using a Superion approved remote access client so that Superion can perform the support obligations and/or services under this Agreement; and will provide appropriate security access and accoun ts for Superion staff and each session participant. 87 2 EXHIBIT 3 Minimum Insurance Requirements •Workers’ Compensation, statutory limits, and Employer’s Liability with limits no less than $1,000,000. •Commercial General Liability insurance, covering bodily injury and property damage liability, products & completed operations, with minimum limits $1,000,000 each occurrence for bodily injury and property damage, $2,000,000 general aggregate. •Business Auto Liability insurance, covering any vehicle used by vendor in performance of work for Company or around Company’s premises. Limits no less than $1,000,000 each accident. •Cyber Liability Insurance, with limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include claims involving infringement of intellectual property, infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations. 88 City of La Quinta CITY COUNCIL MEETING: APRIL 21, 2020 STAFF REPORT AGENDA TITLE: AUTHORIZE PURCHASES WITH XPRESS GRAPHICS FOR UP TO $80,000 FOR FISCAL YEAR 2019/20 RECOMMENDATION Authorize purchases with Xpress Graphics for up to $80,000 for fiscal year 2019/20. EXECUTIVE SUMMARY •Per the City’s Purchasing Policy, amounts paid to vendors/contractors over $50,000 must be approved by Council. •Staff requests authority to purchase up to $80,000 of printed merchandise for multiple city sponsored events. •Last fiscal year, City spent $34,215.12 with Xpress Graphics on printed materials for events, outreach, and city signage. FISCAL IMPACT Up to $80,000 would be charged in increments, as needed, to the appropriate account(s) in 2019/20. BACKGROUND/ANALYSIS Staff has been printing and mailing various City materials and have used Xpress Graphics for many of these assets. Xpress Graphics has provided quality and efficient printing and mailing services for the City in the past. Their experience and proven track record in mailing City information quickly to households and businesses in La Quinta, is a key factor in using this vendor again. Staff reviewed additional bids for cost and quality comparisons of other vendors. In addition, savings are realized from having brand logos and guidelines on file with one vendor. The Purchasing Policy requires Council approval for purchases and/or contracts over $50,000. Currently the City has spent $54,436.82 with this vendor. Last fiscal year expenditures with this vendor were $34,215.12. Staff recently identified multiple departments using this vendor for printed items, including Marketing CONSENT CALENDAR ITEM NO. 11 89 Items purchased this fiscal year which have included: •Community Event Signage •Capital Improvement Project Signage •Door Hangers for Event Information (IRONMAN) •Outreach Postcards •Presentation Boards for Community Events •Various street signs for CIP Projects ALTERNATIVES Council may deny this request or direct Staff to seek approval for all future purchases from Xpress Graphics on an as needed basis, regardless of the value. Prepared by: Marcie Graham, Marketing Manager Approved by: Jon McMillen, City Manager 90 City of La Quinta CITY COUNCIL MEETING: April 21, 2020 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JANUARY 31, 2020 RECOMMENDATION Receive and file revenue and expenditure report dated January 31, 2020. EXECUTIVE SUMMARY •The report summarizes the City’s year-to-date (YTD) revenues and period expenditures for January 2020 (Attachment 1). •These reports are also reviewed by the Finance Advisory Commission. FISCAL IMPACT – None BACKGROUND/ANALYSIS Below is a summary of the column headers used on the Revenue and Expenditure Summary Reports: Original Total Budget – represents revenue and expenditure budgets the Council adopted in June 2019 for fiscal year 2019/20. Current Total Budget – represents original adopted budgets plus any Council approved budget amendments from throughout the year. Period Activity – represents actual revenues received and expenditures outlaid in the reporting month. Fiscal Activity – represents actual revenues received and expenditures outlaid YTD. Variance Favorable/(Unfavorable) - represents the dollar difference between YTD collections/expenditures and the current budgeted amount. Percent Used – represents the percentage activity as compared to budget YTD. CONSENT CALENDAR ITEM NO. 12 91 The revenue report includes revenues and transfers into funds from other funds (income items). Revenues are not received uniformly throughout the year, resulting in peaks and valleys. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. Any timing imbalance of revenue receipts versus expenditures is funded from the City’s cash flow reserve. The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are more likely to be consistent from month to month. However, large debt service payments or CIP expenditures can cause swings. Prepared by: Rosemary Hallick, Financial Services Analyst Approved by: Karla Romero, Finance Director Attachment 1: Revenue and Expenditure Report for January 31, 2020 MTD YTD YTD Percent of Budget General Fund 4,897,199$ 20,821,618$ 35.22% All Funds 13,729,992$ 43,818,503$ 34.74% MTD YTD YTD Percent of Budget General Fund 2,276,823$ 22,842,679$ 39.23% Payroll - General Fund 670,111$ 5,845,179$ 52.09% All Funds 5,716,234$ 54,259,422$ 47.42% January Expenditures January Revenues General Fund Non-General Fund Property Tax 1,383,250$ County Government Revenue(1)7,425,657$ Measure G 1,057,895$ SilverRock Greens Fees 390,715$ Sales Tax 964,702$ County Sales Tax (Measure A)254,969$ Transient Occupancy (Hotel) Tax 954,314$ Developer Agreement Funding(2)200,000$ Fire Service Credit 93,283$ Gas Tax 191,005$ General Fund Non-General Fund Sheriff Contract (October)1,182,493$ CIP-Construction(3)2,180,979$ Greater Palm Springs Convention Bureau 63,375$ SilverRock Maintenance 138,434$ Parks Landscape Maintenance 41,890$ CIP-Design(4)114,312$ Contract Traffic Engineer 39,340$ Lighting & Landscape Maintenance 67,658$ Marketing and Tourism Promotions 26,472$ Museum Operations 48,750$ (3) CIP Construction: Village Complete Streets, SilverRock event space, Hwy Safety Improvement Program (HSIP) interconnect project. (4) CIP Design: SilverRock phase II infrastructure improvements, Washington and Fred Waring triple left project, Village Complete Streets, Cover restrooms. Top Five Revenue/Income Sources for January Top Five Expenditures/Outlays for January (1)For Redevelopment Successor Agency semi-annual debt service obligations. (2)Contributions to the Washington Street and Fred Waring intersection triple left turn lane project from the cities of Palm Desert and Indian Wells. 92 For Fiscal: 2019/20 Period Ending: 01/31/2020 3/31/2020 Page 1 of 2 Revenue Summary Fiscal AcƟvity Variance Favorable (Unfavorable)Fund Period AcƟvity Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 20,821,6184,897,19957,847,200 59,124,869 -38,303,251 35.22 % 201 - GAS TAX FUND 1,753,298191,0052,360,900 2,357,400 -604,102 74.37 % 202 - LIBRARY & MUSEUM FUND 293,3625212,752,000 2,752,000 -2,458,638 10.66 % 203 - PUBLIC SAFETY FUND (MEASURE G)4,07403,200 3,200 874 127.31 % 210 - FEDERAL ASSISTANCE FUND 2,1040123,200 145,167 -143,063 1.45 % 212 - SLESA (COPS) FUND 89,7208,333100,500 100,500 -10,780 89.27 % 215 - LIGHTING & LANDSCAPING FUND 1,310,85602,274,200 2,274,200 -963,344 57.64 % 220 - QUIMBY FUND 11,8360140,000 140,000 -128,164 8.45 % 221 - AB 939 - CALRECYCLE FUND 12,136070,000 70,000 -57,864 17.34 % 223 - MEASURE A FUND 393,898254,9691,311,300 1,311,300 -917,402 30.04 % 224 - TUMF FUND -994000 -994 0.00 % 225 - INFRASTRUCTURE FUND 610300300 -239 20.26 % 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)24012,000 12,000 -11,976 0.20 % 230 - CASp FUND, AB 1379 12,3562,13621,200 21,200 -8,844 58.29 % 231 - SUCCESSOR AGCY PA 1 RORF 7,449,5527,425,66420,539,264 20,539,264 -13,089,712 36.27 % 235 - SO COAST AIR QUALITY FUND 367053,500 53,500 -53,133 0.69 % 237 - SUCCESSOR AGCY PA 1 ADMIN 11,12810,5051,500 13,505 -2,377 82.40 % 241 - HOUSING AUTHORITY 272,40124,506448,000 1,688,256 -1,415,855 16.14 % 243 - RDA LOW-MOD HOUSING FUND 7,293022,000 40,000 -32,707 18.23 % 247 - ECONOMIC DEVELOPMENT FUND 10,482000 10,482 0.00 % 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)3,119000 3,119 0.00 % 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)198,0390270,000 350,000 -151,961 56.58 % 250 - TRANSPORTATION DIF FUND 329,69939,788395,000 395,000 -65,301 83.47 % 251 - PARKS & REC DIF FUND 170,74428,672306,000 306,000 -135,256 55.80 % 252 - CIVIC CENTER DIF FUND 83,64513,042110,000 110,000 -26,355 76.04 % 253 - LIBRARY DEVELOPMENT DIF 27,8644,81645,000 45,000 -17,136 61.92 % 254 - COMMUNITY CENTER DIF 11,0231,80622,000 22,000 -10,977 50.10 % 255 - STREET FACILITY DIF FUND 13,0111,62423,000 23,000 -9,989 56.57 % 256 - PARK FACILITY DIF FUND 3,2405607,000 7,000 -3,760 46.28 % 257 - FIRE PROTECTION DIF 38,4315,99555,000 55,000 -16,569 69.87 % 270 - ART IN PUBLIC PLACES FUND 151,1322,663160,500 160,500 -9,368 94.16 % 275 - LQ PUBLIC SAFETY OFFICER 2,15302,600 2,600 -447 82.79 % 299 - INTEREST ALLOCATION FUND 1,032,811112,67200 1,032,811 0.00 % 310 - LQ FINANCE AUTHORITY DEBT SERVICE 001,000 1,000 -1,000 0.00 % 401 - CAPITAL IMPROVEMENT PROGRAMS 5,049,275200,00021,222,000 25,511,977 -20,462,702 19.79 % 405 - SA PA 1 CAPITAL IMPRV FUND 21,8330100,000 100,000 -78,167 21.83 % 501 - FACILITY & FLEET REPLACEMENT 446,1930900,200 900,200 -454,007 49.57 % 502 - INFORMATION TECHNOLOGY 798,3312,1551,394,400 1,494,400 -696,069 53.42 % 503 - PARK EQUIP & FACILITY FUND 350,0950719,000 719,000 -368,905 48.69 % 504 - INSURANCE FUND 466,6960929,500 929,500 -462,804 50.21 % 601 - SILVERROCK RESORT 1,818,136446,4174,105,600 4,105,600 -2,287,464 44.28 % 602 - SILVERROCK GOLF RESERVE 1,95205,500 5,500 -3,548 35.49 % 735 - 97-1 AGENCY REDEMPTION FUND 103000 103 0.00 % 760 - SUPPLEMENTAL PENSION PLAN 5,29207,000 7,000 -1,708 75.60 % 761 - CERBT OPEB TRUST 96,013040,000 40,000 56,013 240.03 % 762 - PARS PENSION TRUST 244,10054,945200,000 200,000 44,100 122.05 % Report Total:13,729,992 43,818,503119,100,564 126,136,938 -82,318,435 34.74 % Accounts are subject to adjusting entries and audit. The City's Comprehensive Annual Financial Report (CAFR), published annually in December, is the best resource for all final audited numbers. ATTACHMENT 1 93 For Fiscal: 2019/20 Period Ending: 01/31/2020 3/31/2020 Page 2 of 2 Expenditure Summary Fiscal AcƟvity Variance Favorable (Unfavorable)Fund Period AcƟvity Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 22,842,6792,276,82355,638,500 58,223,191 35,380,512 39.23 % 201 - GAS TAX FUND 1,234,75164,4552,360,900 2,400,500 1,165,749 51.44 % 202 - LIBRARY & MUSEUM FUND 514,654102,8022,419,100 2,541,100 2,026,446 20.25 % 210 - FEDERAL ASSISTANCE FUND 2,1040123,200 145,167 143,063 1.45 % 212 - SLESA (COPS) FUND 25,30720,326100,000 100,000 74,693 25.31 % 215 - LIGHTING & LANDSCAPING FUND 1,028,333146,5312,274,200 2,465,200 1,436,867 41.71 % 220 - QUIMBY FUND 535,8060263,000 263,000 -272,806 203.73 % 221 - AB 939 - CALRECYCLE FUND 33,3826,55750,000 180,000 146,618 18.55 % 223 - MEASURE A FUND 118,4507,8771,298,300 1,304,300 1,185,850 9.08 % 225 - INFRASTRUCTURE FUND 1,4108701,500 90 94.00 % 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)0012,000 12,000 12,000 0.00 % 230 - CASp FUND, AB 1379 1,65804,600 5,600 3,942 29.60 % 231 - SUCCESSOR AGCY PA 1 RORF 13,130,86610,5058,394,963 8,405,468 -4,725,398 156.22 % 235 - SO COAST AIR QUALITY FUND 45,11038,34791,500 111,500 66,390 40.46 % 237 - SUCCESSOR AGCY PA 1 ADMIN 9,7507,80012,005 13,505 3,755 72.20 % 241 - HOUSING AUTHORITY 346,29744,549609,300 990,957 644,660 34.95 % 243 - RDA LOW-MOD HOUSING FUND 100,0000250,000 351,000 251,000 28.49 % 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)1,73900 390,500 388,761 0.45 % 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)0020,000 60,000 60,000 0.00 % 250 - TRANSPORTATION DIF FUND 401,41087483,700 485,200 83,790 82.73 % 251 - PARKS & REC DIF FUND 1,4108701,500 90 94.00 % 252 - CIVIC CENTER DIF FUND 1,41187130,000 1,500 89 94.08 % 253 - LIBRARY DEVELOPMENT DIF 17,2888732,000 33,500 16,212 51.61 % 254 - COMMUNITY CENTER DIF 1,4108701,500 90 94.00 % 255 - STREET FACILITY DIF FUND 1,4108730,000 1,500 90 94.00 % 256 - PARK FACILITY DIF FUND 1,410876,000 1,500 90 94.00 % 257 - FIRE PROTECTION DIF 1,410877,500 1,500 90 94.00 % 270 - ART IN PUBLIC PLACES FUND 4,532100160,000 160,000 155,468 2.83 % 310 - LQ FINANCE AUTHORITY DEBT SERVICE 001,000 1,000 1,000 0.00 % 401 - CAPITAL IMPROVEMENT PROGRAMS 9,220,8482,362,69121,222,000 25,867,466 16,646,618 35.65 % 405 - SA PA 1 CAPITAL IMPRV FUND 52,82600 520,679 467,853 10.15 % 501 - FACILITY & FLEET REPLACEMENT 474,58694,681898,200 1,394,200 919,614 34.04 % 502 - INFORMATION TECHNOLOGY 928,773198,3311,390,400 1,980,600 1,051,827 46.89 % 503 - PARK EQUIP & FACILITY FUND 134,7860700,000 975,036 840,250 13.82 % 504 - INSURANCE FUND 787,9289,231870,500 870,500 82,572 90.51 % 601 - SILVERROCK RESORT 2,227,975320,6744,185,700 4,153,200 1,925,225 53.64 % 760 - SUPPLEMENTAL PENSION PLAN 12,833012,850 12,850 17 99.87 % 761 - CERBT OPEB TRUST 711000 -711 0.00 % 762 - PARS PENSION TRUST 14,1673,17100 -14,167 0.00 % Report Total:5,716,234 54,259,422104,051,418 114,427,719 60,168,297 47.42 % Accounts are subject to adjusting entries and audit. The City's Comprehensive Annual Financial Report (CAFR), published annually in December, is the best resource for all final audited numbers. 94 City of La Quinta CITY COUNCIL MEETING: April 21, 2020 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED MARCH 20 AND 27, AND APRIL 3, 2020 RECOMMENDATION Approve demand registers dated March 20 and 27, and April 3, 2020. EXECUTIVE SUMMARY – None FISCAL IMPACT Demand of Cash: City 4,946,575.60$ Successor Agency of RDA -$ Housing Authority 14,518.45$ 4,961,094.05$ BACKGROUND/ANALYSIS Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for March 20 and 27 and April 3, 2020. Warrants Issued: 201344-201439 1,814,270.49$ 201440-201507 820,603.79$ 201508-201556 1,520,262.90$ Wire Transfers 292,432.81$ AP Voids (14,973.83)$ Payroll Tax Transfers 93,369.44$ Payroll Direct Deposit 435,128.45$ 4,961,094.05$ In the amounts listed above, twenty-one checks were voided. Nineteen were Wells Fargo stale dated checks, of which seventeen checks were reissued through Bank of the West. The other two checks were not reissued and will be subject to the Accounts Receivable Write Off and Unclaimed Property Policy. One check was reissued due to incorrect vendor name and one check was not reissued as the event was cancelled. The most significant expenditures on the demand register are: CONSENT CALENDAR ITEM NO. 13 95 Account Name Amount Granite Various 1,419,263.71$ Feb 2020 LQ Village Construction Company Complete Streets Pavement Various 455,273.30$ Feb 2020 PMP Slurry Coatings Co Seal & Misc Striping Granite Various 430,134.68$ Jan 2020 LQ Village Construction Company Complete Streets Urban Habitat Various 367,842.34$ Jan-Feb 2020 SilverRock Park Venue Pavement Various 339,313.97$ Mar 2020 PMP Slurry Coatings Co Seal & Misc Striping PurposeVendor Investment Transactions: Full details of investment transactions as well as total holdings are reported quarterly in the Treasurer’s Report. T ransaction Issuer Type Par Value Settle Date Coupon Rate Call Fed Farm Credit Bank Agency 500,000$ 3/18/20 1.700% Call Fed Home Loan Bank Agency 2,500,000$ 3/19/20 1.375% Purchase Spring Bank CD 248,000$ 3/20/20 1.500% Purchase Axos Bank CD 248,000$ 3/26/20 1.650% Purchase Bellco Credit Union CD 248,000$ 3/30/20 1.300% Purchase Alma Bank CD 248,000$ 3/30/20 1.400% Purchase Triad Bank CD 248,000$ 3/30/20 1.350% Purchase Commonwealth Bank CD 248,000$ 3/31/20 1.250% Purchase Northstar Bank CD 248,000$ 3/31/20 1.150% Purchase West Michigan Bank CD 248,000$ 3/31/20 1.150% Purchase Nicolet National Bank CD 248,000$ 3/31/20 1.400% Purchase Bank of Santa Clarita CD 248,000$ 3/31/20 1.100% Purchase Texas Bank CD 245,000$ 3/31/20 1.100% Purchase Cadence Bank CD 245,000$ 3/31/20 1.200% Maturity US Treasury Treasury 2,500,000$ 3/31/20 1.375% Wire Transfers: Nine transfers totaled $292,433. Of this amount, $188,707 was for Landmark and $88,086 for PERS. (See Attachment 2 for a full listing). ALTERNATIVES Council may approve, partially approve, or reject the demand registers. Prepared by: Bernice Choo, Account Technician Approved by: Rosemary Hallick, Financial Services Analyst Attachments:1. Demand Registers 2. Wire Transfers 3. Purchase Orders 96 4/9/2020 3:53:20 PM Page 1 of 9 Demand Register City of La Quinta Packet: APPKT02322 - BC 03/20/2020 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 464.00LQ Arts Celebration03/01-03/08/20 THE BULL 98.5 LQAC RAD…201344ALPHA MEDIA LLC 101-3003-60512 464.00LQ Arts Celebration03/01-03/08/20 106.9 THE EAGLE LQAC R…201344ALPHA MEDIA LLC 101-3003-60512 435.00LQ Arts Celebration03/01-03/08/20 107.3 MOD FM LQAC201344ALPHA MEDIA LLC 101-3003-60512 440.00LQ Arts Celebration03/01-03/08/20 K-NEWS 94.3-104.7 LQAC…201344ALPHA MEDIA LLC 101-3003-60512 208.73Operating Supplies02/28-03/12/20 - WC JANITORIAL SUPPLIES201345AMERIPRIDE SERVICES INC 101-3002-60420 4,000.00Marketing & Tourism Promoti…04/2020 GRAPHIC DESIGN201346ARK CONNECTS LLC 101-3007-60461 25.00Business Licenses02/04/20 - LIC-0103040 REFUND DUP BL201347BURG, MYRA 101-0000-41600 196.05LT Care Insurance PayLONG TERM CARE201349CALPERS LONG-TERM CARE P…101-0000-20949 170.00Facility & Fleet Maintenance03/06/20 - TOW FOR SERVICE201353CLASSIC AUTO TRANSPORT 101-2001-98140 1,331.00MSHCP Mitigation Fee02/2020 - MSHCP FEES201355COACHELLA VALLEY CONSERV…101-0000-20310 -13.31CVMSHCP Admin Fee02/2020 - MSHCP FEES201355COACHELLA VALLEY CONSERV…101-0000-43631 88.15Water - Utilities03/11/20 - WATER SERVICE201356COACHELLA VALLEY WATER DI…101-2002-61200 919.63Water -Monticello Park - Utiliti…03/11/20 - WATER SERVICE201356COACHELLA VALLEY WATER DI…101-3005-61201 159.29Water -Community Park - Utilit…03/11/20 - WATER SERVICE201356COACHELLA VALLEY WATER DI…101-3005-61209 561.41Water - Utilities03/17/20 - WATER SERVICE201356COACHELLA VALLEY WATER DI…101-2002-61200 87.05Water -Fritz Burns Park - Utiliti…03/17/20 - WATER SERVICE201356COACHELLA VALLEY WATER DI…101-3005-61204 21.79Water -Seasons Park - Utilities03/17/20 - WATER SERVICE201356COACHELLA VALLEY WATER DI…101-3005-61208 90.25Water - Utilities03/17/20 - WATER SERVICE201356COACHELLA VALLEY WATER DI…101-3008-61200 39.55PM 10 - Dust Control03/23-03/24/20 - WATER SERVICE201356COACHELLA VALLEY WATER DI…101-7006-60146 125.00Citywide Conf Room Supplies03/2020 - COFFEE EQPT201357DAIOHS FIRST CHOICE SERVICES 101-1007-60403 517.00Administrative Citation Services01/2020 - CODE CITATION PROCESSING201358DATA TICKET, INC.101-6004-60111 500.00Miscellaneous Deposits03/13/20 - FACILITY RENTAL REFUND201360DENNIS IVISION NMRA 101-0000-22830 1,051.00Facility Rental03/13/20 - FACILITY RENTAL REFUND201360DENNIS IVISION NMRA 101-0000-42212 11,430.07Animal Shelter Contract Service12/2019 - ANIMAL SERVICES201361DEPARTMENT OF ANIMAL SER…101-6004-60197 10,704.67Animal Shelter Contract Service02/2020 - ANIMAL SERVICES201361DEPARTMENT OF ANIMAL SER…101-6004-60197 70.00Blood/Alcohol Testing03/06/20 - BLOOD/ALCOHOL ANALYSIS201362DEPARTMENT OF JUSTICE 101-2001-60174 105.00Blood/Alcohol Testing03/06/20 - BLOOD/ALCOHOL ANALYSIS201362DEPARTMENT OF JUSTICE 101-2001-60174 13,422.91School Officer01/02-01/29/20 - BP#8 SCHOOL RESOURC…201365DESERT SANDS UNIFIED SCHO…101-2001-60168 46.85Subscriptions & Publications04/2020 - NEWSPAPER WC201367DESERT SUN, THE 101-3002-60352 67.12Subscriptions & Publications03/2020 - CITY HALL NEWSPAPER201367DESERT SUN, THE 101-6001-60352 484.98Materials/Supplies02/19/20 - WELLNESS CENTER PAINT201368DUNN-EDWARDS CORPORATI…101-3008-60431 475.00Recruiting/Pre-Employment03/03/20 - PHYSICALS201369EISENHOWER OCCUPATIONAL…101-1004-60129 165.00Travel & Training03/03/20 - PHYSICALS201369EISENHOWER OCCUPATIONAL…101-7003-60320 76.21Materials/Supplies03/02/20 - CH DRIP TRAY (6)201376GRAINGER 101-3008-60431 123.38Materials/Supplies03/05/20 - CH DRIP TRAY (1)201376GRAINGER 101-3008-60431 582.36Materials/Supplies03/05/20 - CH HAND SANITIZER DISP (6) &…201376GRAINGER 101-3008-60431 86.61Operating Supplies03/05/20 - SOLDERING TIPS201376GRAINGER 101-7003-60420 81.17Materials/Supplies03/10/20 - WC BATTERY (24)201376GRAINGER 101-3008-60431 431.31Materials/Supplies03/11/20 - CH FOAM HAND SOAP (4)201376GRAINGER 101-3008-60431 172.98Materials/Supplies03/12/20 - CH FOAM HAND SOAP (2)201376GRAINGER 101-3008-60431 6,250.00Prepaid Expense08/2020 - SUMMER TV CO-OP 101-3007-6…201379GREATER PALM SPRINGS CVB 101-0000-13600 6,250.00Marketing & Tourism Promoti…05/2020-07/2020 - SUMMER TV CO-OP201379GREATER PALM SPRINGS CVB 101-3007-60461 2,527.92Consultants02/26/20 - SALES TAX Q1 03/2019201381HDL COREN & CONE 101-1006-60104 34.58Materials/Supplies03/10/20 - MATERIALS201382HIGH TECH IRRIGATION INC 101-3005-60431 11,287.50Plan Checks01/2020 ON-CALL BUILDING PLAN CHECK …201383INTERWEST CONSULTING GR…101-6003-60118 307.00Recruiting/Pre-Employment02/2020 - PRE EMPLOYMENT BACKGROU…201384IRC CORPORATION 101-1004-60129 217.49Safety Gear03/06/20 - SAFETY BOOTS A BERUMEN201386JERNIGAN'S, INC 101-3008-60427 9,025.01Marketing & Tourism Promoti…MAR 2020 DIGITAL/RETAINER201387JNS MEDIA SPECIALISTS 101-3007-60461 1,375.00Over Payments, AR Policy03/10/20 - LIC-767488 REFUND OVERPYM…201388JP PIZZA INC 101-0000-20330 50.00Over Payments, AR Policy03/06/20 - LIC-0109505 REFUND OVERPY…201389L.C. LIGHTING & ELECTRIC 101-0000-20330 100.00Miscellaneous Deposits03/16/20 - FACILITY RENTAL REFUND201390LORI RUDY SALTON SEA TRIAT…101-0000-22830 200.00Facility Rental03/16/20 - FACILITY RENTAL REFUND201390LORI RUDY SALTON SEA TRIAT…101-0000-42212 11,091.38Janitorial03/2020 JANITORIAL SERVICES CH WC PA…201391MERCHANTS BUILDING MAINT…101-3008-60115 ATTACHMENT 1 97 Demand Register Packet: APPKT02322 - BC 03/20/2020 4/9/2020 3:53:20 PM Page 2 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number 188.69Janitorial02/15/20 - WC EXTRA CLEANING201391MERCHANTS BUILDING MAINT…101-3008-60115 14.86Operating Supplies02/26/20 - MAINT OPER201395MOWERS PLUS INC 101-7003-60420 43.09Tools/Equipment02/26/20 - TRIMMER HEAD201395MOWERS PLUS INC 101-7003-60432 51.53Operating Supplies03/06/20 - AIR FILTER & COVER201395MOWERS PLUS INC 101-7003-60420 178.19Tools/Equipment03/06/20 - CHAIN LOOP/WRENCH201395MOWERS PLUS INC 101-7003-60432 8,680.00Consultants02/2020 MISCELLANEOUS DUTIES201396NAI CONSULTING INC 101-7006-60104 1,603.33Marketing & Tourism Promoti…02/28-03/26/20 IN-THEATER ADVERTISING201397NATIONAL CINEMEDIA LLC 101-3007-60461 77.37Mobile/Cell Phones/Satellites02/2020 - SATELLITE PHONES201398NI GOVERNMENT SERVICES INC 101-2002-61304 519.16Forms, Copier Paper02/19/20 - CITY WIDE 8 1/2 X 11 & 11 X 17201400OFFICE DEPOT 101-1007-60402 45.04Office Supplies02/21/20 - OFFICE SUPPLIES201400OFFICE DEPOT 101-1005-60400 -57.41Operating Supplies02/25/20 - LABELS POLICE201400OFFICE DEPOT 101-2001-60420 22.80Office Supplies02/28/20 - OFFICE SUPPLIES CODE201400OFFICE DEPOT 101-6004-60400 34.25Office Supplies03/02/20 - OFFICE SUPPLIES201400OFFICE DEPOT 101-1002-60400 47.97Supplies - Field03/03/20 - CODE FIELD SUPPLIES201400OFFICE DEPOT 101-6004-60425 129.35Office Supplies03/05/20 - OFFICE SUPPLIES201400OFFICE DEPOT 101-1006-60400 267.49Coronavirus Expenses03/06/20 - DISINFECTANT SPRAY CH201400OFFICE DEPOT 101-1007-60195 428.05Forms, Copier Paper03/09/20 - CITYWIDE 8 1/2 x 11 11 x 17201400OFFICE DEPOT 101-1007-60402 38.49LQ Police Volunteers03/09/20 - OFFICE SUPPLIES201400OFFICE DEPOT 101-2001-60109 29.16Postage02/29/20 - OVERNIGHT MAIL201401ONTRAC 101-1007-60470 4,518.72Printing03/02/2020 POCKET MAPS201403PALMS TO PINES PRINTING 101-3007-60410 1,719.25Uniforms03/11/20 - UNIFORM SHIRTS201403PALMS TO PINES PRINTING 101-6003-60690 875.23Marketing & Tourism Promoti…03/16/20 LANYARDS201403PALMS TO PINES PRINTING 101-3007-60461 288.88Printing03/09/20 BUSINESS CARDS201403PALMS TO PINES PRINTING 101-3007-60410 100.00Miscellaneous Deposits03/16/20 - FACILITY RENTAL REFUND201406PEDRAZA, JOHN 101-0000-22830 350.00Facility Rental03/16/20 - FACILITY RENTAL REFUND201406PEDRAZA, JOHN 101-0000-42212 20.00Credit Card Fees02/2020 - HUB CREDIT CARD FEES201407PLUG & PAY TECHNOLOGIES I…101-6001-60122 601.94Machinery & Equipment03/09/20 - FS #70 MAINT201408QUINN COMPANY 101-2002-80101 745.82Machinery & Equipment03/09/20 - CITY HALL MAINT (KOHLER)201408QUINN COMPANY 101-2002-80101 846.79Machinery & Equipment03/09/20 - FS #93 MAINT201408QUINN COMPANY 101-2002-80101 666.07Machinery & Equipment03/09/20 - FS #32 MAINT201408QUINN COMPANY 101-2002-80101 639.34Machinery & Equipment03/09/20 - WELLNESS CENTER MAINT201408QUINN COMPANY 101-2002-80101 325.00STVR Inspection Fee03/10/20 - LIC-767312 REFUND STVR INSP201409RADLOFF, DIANE 101-0000-41411 50.00Over Payments, AR Policy03/09/20 - LIC-764642 REFUND OVERPYM…201412RELIABLE ROOFING BY TGY 101-0000-20330 550.02Operating Supplies01/2020 - RADIO MAINT201413RIVERSIDE COUNTY INFORMAT…101-2001-60420 269.00Travel & Training07/22/20 - NEW SUPERVISORS WORKSHO…201416SKILL PATH SEMINARS 101-7006-60320 34.08Travel & Training03/12/20 - TRAINING HANDBOOK U AYON201416SKILL PATH SEMINARS 101-7006-60320 10.00Digitization/Records Manage…03/04/20 - MBA2020-0004 REF INCORREC…201418SNELLENBERGER, JIM 101-0000-42416 400.00Modification by Applicant03/04/20 - MBA2020-0004 REF INCORREC…201418SNELLENBERGER, JIM 101-0000-42417 70.79Office Supplies11/22/19 - OFFICE SUPPLIES201421STAPLES ADVANTAGE 101-3001-60400 354.22Office Supplies11/22/19 - OFFICE SUPPLIES201421STAPLES ADVANTAGE 101-3002-60400 15.48Operating Supplies11/22/19 - OPER SUPPLIES201421STAPLES ADVANTAGE 101-3002-60420 92.95Operating Supplies11/22/19 - OPER SUPPLIES201421STAPLES ADVANTAGE 101-3002-60420 15.76Operating Supplies11/27/19 - OPER SUPPLIES201421STAPLES ADVANTAGE 101-3002-60420 34.01Office Supplies11/27/19 - OFFICE SUPPLIES201421STAPLES ADVANTAGE 101-3002-60400 159.85Operating Supplies11/27/19 - OPER SUPPLIES201421STAPLES ADVANTAGE 101-3002-60420 85.89Office Supplies01/01/20 - OFFICE SUPPLIES201421STAPLES ADVANTAGE 101-6001-60400 62.51Office Supplies01/24/20 - OFFICE SUPPLIES201421STAPLES ADVANTAGE 101-6001-60400 186.83Office Supplies02/21/20 - OFFICE SUPPLIES201421STAPLES ADVANTAGE 101-7003-60400 161.87Office Supplies02/27/20 - OFFICE SUPPLIES201421STAPLES ADVANTAGE 101-6001-60400 51.72Office Supplies02/29/20 - OFFICE SUPPLIES201421STAPLES ADVANTAGE 101-1004-60400 69.19Office Supplies03/04/20 - OFFICE SUPPLIES201421STAPLES ADVANTAGE 101-6001-60400 96.44Office Supplies03/02/20 - OFFICE SUPPLIES201421STAPLES ADVANTAGE 101-6001-60400 9.39Office Supplies03/04/20 - OFFICE SUPPLIES201421STAPLES ADVANTAGE 101-1004-60400 21.70Office Supplies03/04/20 - OFFICE SUPPLIES201421STAPLES ADVANTAGE 101-1004-60400 33.06Operating Supplies03/06/20 - OFFICE SUPPLIES201421STAPLES ADVANTAGE 101-3001-60420 107.95Coronavirus Expenses03/11/20 -NITRILE DISP GLOVES MED,LG201421STAPLES ADVANTAGE 101-1007-60195 72.24Coronavirus Expenses03/11/20 - NITRILE DISP GLOVES XL201421STAPLES ADVANTAGE 101-1007-60195 1,218.75Developer Deposits01/2020 Travertine EIR Review of NOP201422TERRA NOVA PLANNING & RE…101-0000-22810 7,157.01Professional Services01/2020 ON-CALL PLANNING SERVICES201422TERRA NOVA PLANNING & RE…101-6002-60103 7,229.17Marketing & Tourism Promoti…03/2020 GEM ADVERTISING CONTRACT201423THE CHAMBER 101-3007-60461 98 Demand Register Packet: APPKT02322 - BC 03/20/2020 4/9/2020 3:53:20 PM Page 3 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number 5,000.00Marketing & Tourism Promoti…02/28/20 ANNUAL HOT ROD & CUST CAR …201423THE CHAMBER 101-3007-60461 8,500.00Marketing & Tourism Promoti…10/31/19 STATE OF THE CITY201423THE CHAMBER 101-3007-60461 789.83Gas - Utilities01/21-02/20/20 - CITY HALL GAS SVC201424THE GAS COMPANY 101-3008-61100 199.24Materials/Supplies03/05/20 - CITY HALL PAINT201425THE SHERWIN-WILLIAMS CO.101-3008-60431 61.49Materials/Supplies03/05/20 - CITY HALL PAINT201425THE SHERWIN-WILLIAMS CO.101-3008-60431 108.96Cable - Utilities02/24-03/23/20 - FS #93 CABLE (2415)201426TIME WARNER CABLE 101-2002-61400 780.00Marketing & Tourism Promoti…03/2020 LOCAL PRINT PUBLICATION201429TRAVELHOST PALM SPRINGS 101-3007-60461 92.00United Way DeductionsCONTRIBUTION201431UNITED WAY OF THE DESERT 101-0000-20981 919.45Telephone - Utilities01/26-02/25/20 - LQPD CELL SVC (6852)201433VERIZON WIRELESS 101-2001-61300 2,992.00Materials/Supplies02/28/20 - MATERIALS201434VINTAGE ASSOCIATES 101-3005-60431 1,312.50Maintenance/Services03/10/20 - SPORTS COMPLEX LIGHTING201435VINTAGE E & S INC 101-3005-60691 17,500.00Contract Traffic Engineer02/01-02/27/20 ON-CALL TRAFFIC ENGIN…201438WILLDAN 101-7006-60144 245.12Printing01/09/20 - BOARDS COMMUNITY WORKS…201439XPRESS GRAPHICS 101-6001-60410 56.59Printing03/10/20 - SPONSOR SIGNS DYO201439XPRESS GRAPHICS 101-3007-60410 Fund 101 - GENERAL FUND Total:180,337.60 Fund: 201 - GAS TAX FUND 50.08Safety Gear11/20/19 - SAFETY GEAR201427TOPS' N BARRICADES INC 201-7003-60427 230.16Traffic Control Signs11/27/19 - TRAFFIC CONTROL SIGNS201427TOPS' N BARRICADES INC 201-7003-60429 46.30Materials/Supplies03/01/20 - DIG ALERT FEES201430UNDERGROUND SERVICE ALERT 201-7003-60431 26.13Materials/Supplies03/2020 - CA STATE FEE DIG ALERT201430UNDERGROUND SERVICE ALERT 201-7003-60431 Fund 201 - GAS TAX FUND Total:352.67 Fund: 202 - LIBRARY & MUSEUM FUND 59.04Operating Supplies03/04/20 - FIRST AID KIT LIBRARY201352CINTAS FIRST AID & SAFETY 202-3004-60420 115.26Operating Supplies03/04/20 - FIRST AID KIT MUSEUM201352CINTAS FIRST AID & SAFETY 202-3006-60420 2,644.42Janitorial03/2020 JANITORIAL SERVICES LIBRARY201391MERCHANTS BUILDING MAINT…202-3004-60115 698.50Janitorial03/2020 JANITORIAL SERVICES201391MERCHANTS BUILDING MAINT…202-3006-60115 250.00HVAC03/2020 - LIBRARY WATER TREATMENT201402PACIFIC WEST AIR CONDITION…202-3004-60667 Fund 202 - LIBRARY & MUSEUM FUND Total:3,767.22 Fund: 215 - LIGHTING & LANDSCAPING FUND 204.72Materials/Supplies03/05/20 - MATERIALS201348CALIFORNIA DESERT NURSERY,…215-7004-60431 76.63Water - Medians - Utilities03/17/20 - 51010 DESERT CLUB DR201356COACHELLA VALLEY WATER DI…215-7004-61211 950.28Water - Medians - Utilities03/23-03/24/20 - WATER SERVICE201356COACHELLA VALLEY WATER DI…215-7004-61211 105.75Materials/Supplies01/15/20 - MATERIALS201364DESERT ELECTRIC SUPPLY 215-7004-60431 119.60Materials/Supplies01/15/20 - MATERIALS201364DESERT ELECTRIC SUPPLY 215-7004-60431 2,157.52Materials/Supplies03/06/20 - MATERIALS201382HIGH TECH IRRIGATION INC 215-7004-60431 19.79Materials/Supplies03/06/20 - MATERIALS201382HIGH TECH IRRIGATION INC 215-7004-60431 363.15Materials/Supplies03/10/20 - MATERIALS201382HIGH TECH IRRIGATION INC 215-7004-60431 51.44Uniforms03/10/20 - UNIFORMS201415SERVICE WEAR APPAREL 215-7004-60690 108.90Materials/Supplies03/02/20 - MATERIALS201417SMITH PIPE & SUPPLY CO 215-7004-60431 250.73Materials/Supplies03/03/20 - MATERIALS201417SMITH PIPE & SUPPLY CO 215-7004-60431 5,004.99Materials/Supplies02/14/20 - TREES (8)201434VINTAGE ASSOCIATES 215-7004-60431 19.58Materials/Supplies03/05/20 - MATERIALS201436WALTERS WHOLESALE ELECTR…215-7004-60431 361.57Materials/Supplies03/04/20 - MATERIALS201436WALTERS WHOLESALE ELECTR…215-7004-60431 67.23Materials/Supplies03/05/20 - MATERIALS201436WALTERS WHOLESALE ELECTR…215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:9,861.88 Fund: 221 - AB 939 - CALRECYCLE FUND 640.00AB 939 Recycling Solutions02/2020 U 92.7 LOCAL FM RADIO RECYCLE201344ALPHA MEDIA LLC 221-0000-60127 100.00AB 939 Recycling Solutions03/01-03/08/20 U 92.7 LOCAL FM RADIO …201344ALPHA MEDIA LLC 221-0000-60127 Fund 221 - AB 939 - CALRECYCLE FUND Total:740.00 Fund: 224 - TUMF FUND 2,310.00TUMF Payable to CVAG02/2020 - TUMF FEE201354COACHELLA VALLEY ASSOC OF…224-0000-20320 Fund 224 - TUMF FUND Total:2,310.00 Fund: 230 - CASp FUND, AB 1379 4.00SB 1186 Revenue02/04/20 - LIC-0103040 REFUND DUP BL201347BURG, MYRA 230-0000-42130 Fund 230 - CASp FUND, AB 1379 Total:4.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 47,962.00Contributions to Other Agenci…01/23/20 - STATE REPAY DUNE PALMS BR…201363DEPARTMENT OF TRANSPORT…401-0000-60480 10,483.00Contributions to Other Agenci…01/23/20 - STATE REPAY INTERSECTION I…201363DEPARTMENT OF TRANSPORT…401-0000-60480 99 Demand Register Packet: APPKT02322 - BC 03/20/2020 4/9/2020 3:53:20 PM Page 4 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number 7,323.00Contributions to Other Agenci…01/23/20 - STATE REPAY TRAFFIC SIGNAL …201363DEPARTMENT OF TRANSPORT…401-0000-60480 1,441.00Construction02/12-02/19/20 - 2019-09 BID AD #2 405…201366DESERT SUN PUBLISHING, LLC 401-0000-60188 21,981.75Design01/31/2020 2017-01 PREPARE PLANS, SPE…201370ENGINEERING RESOURCES 401-0000-60185 -22,638.66Retention PayablePO 1920-0064 RETENTION 5201377GRANITE CONSTRUCTION CO…401-0000-20600 452,773.34Construction02/01/20 2015-03 VILLAGE COMPLETE ST…201377GRANITE CONSTRUCTION CO…401-0000-60188 1,833.33Construction02/01/20 2009-04 DUNE PALMS ROAD WI…201385JACOBSSON ENGINEERING CO…401-0000-60188 1,833.33Construction03/01/20 2009-04 DUNE PALMS ROAD WI…201385JACOBSSON ENGINEERING CO…401-0000-60188 24,839.22Design01/31/20 SRR PHASE II INFRASTRUCTURE …201392MICHAEL BAKER INTERNATIO…401-0000-60185 1,980.00Professional Services02/2020 HIGHWAY 111 CORRIDOR201396NAI CONSULTING INC 401-0000-60103 1,197.50Professional Services02/2020 NORTH LA QUINTA PARKWAY TU…201396NAI CONSULTING INC 401-0000-60103 1,027.50Professional Services02/2020 CORPORATE YARD201396NAI CONSULTING INC 401-0000-60103 930.00Professional Services02/2020 COVE PUBLIC RESTROOM201396NAI CONSULTING INC 401-0000-60103 840.00Professional Services02/2020 HSIP INTERSECTION IMPROVEM…201396NAI CONSULTING INC 401-0000-60103 1,132.50Professional Services02/2020 AVENIDA BERMUDAS ADA IMPR…201396NAI CONSULTING INC 401-0000-60103 310.00Professional Services02/2020 PMP SLURRY SEAL201396NAI CONSULTING INC 401-0000-60103 3,706.25Professional Services02/2020 WASHINGTON ST AT FRED WARI…201396NAI CONSULTING INC 401-0000-60103 1,240.00Professional Services02/2020 EISENHOWER DRAINAGE IMPRO…201396NAI CONSULTING INC 401-0000-60103 1,032.50Professional Services02/2020 CC LAKE CONVERSION/IRRIGATI…201396NAI CONSULTING INC 401-0000-60103 1,897.50Professional Services02/2020 JEFFERSON STREET AT AVENUE 5…201396NAI CONSULTING INC 401-0000-60103 1,105.00Professional Services02/2020 VILLAGE COMPLETE STREETS201396NAI CONSULTING INC 401-0000-60103 990.00Professional Services02/2020 FIRE STATION 70 REVITALIZATION201396NAI CONSULTING INC 401-0000-60103 455.00Professional Services02/2020 CITYWIDE MISC ADA201396NAI CONSULTING INC 401-0000-60103 8,231.41Professional Services02/2020 DUNE PALMS BRIDGE IMPROVE…201396NAI CONSULTING INC 401-0000-60103 433.91Professional Services02/2020 AVE 50 BRIDGE SPANNING EVAC …201396NAI CONSULTING INC 401-0000-60103 3,952.50Professional Services02/2020 HSIP TRAFFIC SIGNAL INTERCON…201396NAI CONSULTING INC 401-0000-60103 310.00Professional Services02/2020 RETENTION BASIN (DPLM AT W…201396NAI CONSULTING INC 401-0000-60103 930.00Professional Services02/2020 REGIONAL SKATE AND BMX PARK201396NAI CONSULTING INC 401-0000-60103 4,275.00Professional Services02/2020 SILVERROCK PARK VENUE SITE201396NAI CONSULTING INC 401-0000-60103 2,052.50Professional Services02/2020 SILVERROCK RESORT INFRASTRU…201396NAI CONSULTING INC 401-0000-60103 2,950.00Technical08/25-09/28/19 X-PARK & RETENTION BAS…201399NV5 401-0000-60108 2,950.00Technical08/25-09/28/19 X-PARK & RETENTION BAS…201399NV5 401-0000-60108 1,537.50Technical09/29-10/26/19 X-PARK & RETENTION BAS…201399NV5 401-0000-60108 1,537.50Technical09/29-10/26/19 X-PARK & RETENTION BAS…201399NV5 401-0000-60108 8,310.00Technical09/29-10/26/19 SRR PARK VENUE CONST …201399NV5 401-0000-60108 203.75Technical12/01-12/28/19 X-PARK & RETENTION BAS…201399NV5 401-0000-60108 203.75Technical12/01-12/28/19 X-PARK & RETENTION BAS…201399NV5 401-0000-60108 4,788.75Technical12/29/10-01/25/20 X-PARK & RETENTION…201399NV5 401-0000-60108 4,788.75Technical12/29/10-01/25/20 X-PARK & RETENTION…201399NV5 401-0000-60108 11,785.00Technical12/29/19-01/25/20 SRR PARK VENUE CON…201399NV5 401-0000-60108 -23,961.75Retention PayablePO 1920-0166 RETENTION 1201405PAVEMENT COATINGS, CO.401-0000-20600 479,235.05Construction02/29/20 2019-10 PMP SLURRY SEAL & M…201405PAVEMENT COATINGS, CO.401-0000-60188 870.00Technical03/10/20 2017-01 ON-CALL MAP CHECKI…201411RASA/ERIC NELSON 401-0000-60108 10,734.90Construction12/19/19 - SOLAR BEACONS FOR HIGH SC…201419SOLAR TRAFFIC CONTROLS LLC 401-0000-60188 93,141.90Construction12/2019 LQ VILLAGE COMPLETE STREETS …201420SOUTHSTAR ENGINEERING & …401-0000-60188 -19,360.12Retention PayablePO 1920-0128 RETENTION #6201432URBAN HABITAT 401-0000-20600 387,202.46Construction01/22-02/29/20 2016-08 SILVERROCK PA…201432URBAN HABITAT 401-0000-60188 -392.04Retention PayablePO 1920-0165 RETENTION 3201437WATERLINE TECHNOLOGIES, I…401-0000-20600 7,840.63Construction03/19/20 2019-18 FRITZ BURNS POOL HE…201437WATERLINE TECHNOLOGIES, I…401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:1,560,226.41 Fund: 501 - FACILITY & FLEET REPLACEMENT 18,638.74Vehicles, Rentals & Leases03/2020 - FLEET LEASE201371ENTERPRISE FM TRUST 501-0000-71030 4,780.00City Bldg Repl/Repair03/02/20 - WC PAINT IRON WORK201380H&G HOME IMPROVEMENTS I…501-0000-71103 859.79Vehicle Repair & Maintenance02/27/20 - TIRES201394MOUNTAIN VIEW TIRE 501-0000-60676 228.70Vehicle Repair & Maintenance02/20/20 - BACKHOE TIRE REPAIR201404PARKHOUSE TIRE INC 501-0000-60676 550.00Vehicle Repair & Maintenance02/21-02/23/20 R.A.N. AUTO WASH201410RAN AUTO DETAIL 501-0000-60676 610.00Vehicle Repair & Maintenance03/06-03/08/20 R.A.N. AUTO WASH201410RAN AUTO DETAIL 501-0000-60676 198.86Fuel & Oil03/04/20 - GENERATOR FUEL201414SC FUELS 501-0000-60674 28.31Street Sweeper02/2020 - SWEEPER FUEL201424THE GAS COMPANY 501-0000-60678 1,880.06Fuel & Oil02/16-02/29/20 - VEHICLE FUEL201428TOWER ENERGY GROUP 501-0000-60674 Fund 501 - FACILITY & FLEET REPLACEMENT Total:27,774.46 100 Demand Register Packet: APPKT02322 - BC 03/20/2020 4/9/2020 3:53:20 PM Page 5 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 502 - INFORMATION TECHNOLOGY 1,619.86Copiers01/20--3/19/20 CANON COPIER CONTRAC…201350CANON FINANCIAL SERVICES, …502-0000-60662 4,433.47Copiers03/2020 CITY PRINTERS201350CANON FINANCIAL SERVICES, …502-0000-60662 51.89Machinery & Equipment02/28/20 IT ITEM FARONICS DEEP FREEZE201351CDW GOVERNMENT INC 502-0000-80100 800.00Consultants02/2020 COUNCIL MTG MEDIA RECORD, …201372FISHER INTEGRATED INC 502-0000-60104 95.01Cable - Utilities02/25-03/24/20 - CITY HALL INTERNET201373FRONTIER COMMUNICATIONS…502-0000-61400 60.01Cable - Utilities02/27-03/26/20 - BLACKHAWK/LQ PARK D…201373FRONTIER COMMUNICATIONS…502-0000-61400 65.01Cable - Utilities02/26-03/25/20 - CITY HALL DSL201373FRONTIER COMMUNICATIONS…502-0000-61400 4,640.00Prepaid Items12/10/19-12/09/20 GO GOV APPS SOFTW…201375GOGOV APPS, INC.502-0000-13600 6,496.00Software Licenses12/10/19-12/09/20 GO GOV APPS SOFTW…201375GOGOV APPS, INC.502-0000-60301 3,949.74Software Licenses02/10-03/09/20 - MS AZURE ONLINE SVCS201393MICROSOFT CORPORATION 502-0000-60301 5.00Technology Enhancement Sur…03/04/20 - MBA2020-0004 REF INCORREC…201418SNELLENBERGER, JIM 502-0000-43611 163.11Furniture02/21/20 - PW TRAILER CHAIR (TONY)201421STAPLES ADVANTAGE 502-0000-71020 244.24Cable - Utilities02/24-03/23/20 - WC CABLE (4601)201426TIME WARNER CABLE 502-0000-61400 Fund 502 - INFORMATION TECHNOLOGY Total:22,623.34 Fund: 503 - PARK EQUIP & FACILITY FUND 4,238.33Parks02/26/20 - PICNIC TABLES ADAMS PARK201359DAVE BANG, INC.503-0000-71060 1,429.81Parks02/25/20 - BENCHES FB PARK201378GREAT WESTERN RECREATION,…503-0000-71060 Fund 503 - PARK EQUIP & FACILITY FUND Total:5,668.14 Fund: 504 - INSURANCE FUND 60.22Operating Supplies03/04/20 - FIRST AID KIT POOL201352CINTAS FIRST AID & SAFETY 504-1010-60420 72.24Operating Supplies03/04/20 - FIRST AID KIT PW OFFICE201352CINTAS FIRST AID & SAFETY 504-1010-60420 53.18Operating Supplies03/04/20 - FIRST AID KIT PW RR201352CINTAS FIRST AID & SAFETY 504-1010-60420 29.91Operating Supplies03/04/20 - FIRST AID KIT WC201352CINTAS FIRST AID & SAFETY 504-1010-60420 241.87Operating Supplies03/04/20 - FIRST AID KIT CITY HALL201352CINTAS FIRST AID & SAFETY 504-1010-60420 39.69Operating Supplies03/06/20 - OFFICE SUPPLIES201421STAPLES ADVANTAGE 504-1010-60420 Fund 504 - INSURANCE FUND Total:497.11 Fund: 601 - SILVERROCK RESORT 107.66Bank Fees02/2020 - SRR ARMORED SERVICES201374GARDAWORLD 601-0000-60455 Fund 601 - SILVERROCK RESORT Total:107.66 Grand Total:1,814,270.49 101 Demand Register Packet: APPKT02322 - BC 03/20/2020 4/9/2020 3:53:20 PM Page 6 of 9 Fund Summary Fund Expense Amount 101 - GENERAL FUND 180,337.60 201 - GAS TAX FUND 352.67 202 - LIBRARY & MUSEUM FUND 3,767.22 215 - LIGHTING & LANDSCAPING FUND 9,861.88 221 - AB 939 - CALRECYCLE FUND 740.00 224 - TUMF FUND 2,310.00 230 - CASp FUND, AB 1379 4.00 401 - CAPITAL IMPROVEMENT PROGRAMS 1,560,226.41 501 - FACILITY & FLEET REPLACEMENT 27,774.46 502 - INFORMATION TECHNOLOGY 22,623.34 503 - PARK EQUIP & FACILITY FUND 5,668.14 504 - INSURANCE FUND 497.11 601 - SILVERROCK RESORT 107.66 Grand Total:1,814,270.49 Account Summary Account Number Account Name Expense Amount 101-0000-13600 Prepaid Expense 6,250.00 101-0000-20310 MSHCP Mitigation Fee 1,331.00 101-0000-20330 Over Payments, AR Policy 1,475.00 101-0000-20949 LT Care Insurance Pay 196.05 101-0000-20981 United Way Deductions 92.00 101-0000-22810 Developer Deposits 1,218.75 101-0000-22830 Miscellaneous Deposits 700.00 101-0000-41411 STVR Inspection Fee 325.00 101-0000-41600 Business Licenses 25.00 101-0000-42212 Facility Rental 1,601.00 101-0000-42416 Digitization/Records Man…10.00 101-0000-42417 Modification by Applicant 400.00 101-0000-43631 CVMSHCP Admin Fee -13.31 101-1002-60400 Office Supplies 34.25 101-1004-60129 Recruiting/Pre-Employme…782.00 101-1004-60400 Office Supplies 82.81 101-1005-60400 Office Supplies 45.04 101-1006-60104 Consultants 2,527.92 101-1006-60400 Office Supplies 129.35 101-1007-60195 Coronavirus Expenses 447.68 101-1007-60402 Forms, Copier Paper 947.21 101-1007-60403 Citywide Conf Room Suppl…125.00 101-1007-60470 Postage 29.16 101-2001-60109 LQ Police Volunteers 38.49 101-2001-60168 School Officer 13,422.91 101-2001-60174 Blood/Alcohol Testing 175.00 101-2001-60420 Operating Supplies 492.61 101-2001-61300 Telephone - Utilities 919.45 101-2001-98140 Facility & Fleet Maintenan…170.00 101-2002-61200 Water - Utilities 649.56 101-2002-61304 Mobile/Cell Phones/Satell…77.37 101-2002-61400 Cable - Utilities 108.96 101-2002-80101 Machinery & Equipment 3,499.96 101-3001-60400 Office Supplies 70.79 101-3001-60420 Operating Supplies 33.06 101-3002-60352 Subscriptions & Publicati…46.85 101-3002-60400 Office Supplies 388.23 101-3002-60420 Operating Supplies 492.77 101-3003-60512 LQ Arts Celebration 1,803.00 101-3005-60431 Materials/Supplies 3,026.58 101-3005-60691 Maintenance/Services 1,312.50 101-3005-61201 Water -Monticello Park - …919.63 102 Demand Register Packet: APPKT02322 - BC 03/20/2020 4/9/2020 3:53:20 PM Page 7 of 9 Account Summary Account Number Account Name Expense Amount 101-3005-61204 Water -Fritz Burns Park - …87.05 101-3005-61208 Water -Seasons Park - Util…21.79 101-3005-61209 Water -Community Park -…159.29 101-3007-60410 Printing 4,864.19 101-3007-60461 Marketing & Tourism Pro…43,262.74 101-3008-60115 Janitorial 11,280.07 101-3008-60427 Safety Gear 217.49 101-3008-60431 Materials/Supplies 2,213.12 101-3008-61100 Gas - Utilities 789.83 101-3008-61200 Water - Utilities 90.25 101-6001-60122 Credit Card Fees 20.00 101-6001-60352 Subscriptions & Publicati…67.12 101-6001-60400 Office Supplies 475.90 101-6001-60410 Printing 245.12 101-6002-60103 Professional Services 7,157.01 101-6003-60118 Plan Checks 11,287.50 101-6003-60690 Uniforms 1,719.25 101-6004-60111 Administrative Citation Se…517.00 101-6004-60197 Animal Shelter Contract S…22,134.74 101-6004-60400 Office Supplies 22.80 101-6004-60425 Supplies - Field 47.97 101-7003-60320 Travel & Training 165.00 101-7003-60400 Office Supplies 186.83 101-7003-60420 Operating Supplies 153.00 101-7003-60432 Tools/Equipment 221.28 101-7006-60104 Consultants 8,680.00 101-7006-60144 Contract Traffic Engineer 17,500.00 101-7006-60146 PM 10 - Dust Control 39.55 101-7006-60320 Travel & Training 303.08 201-7003-60427 Safety Gear 50.08 201-7003-60429 Traffic Control Signs 230.16 201-7003-60431 Materials/Supplies 72.43 202-3004-60115 Janitorial 2,644.42 202-3004-60420 Operating Supplies 59.04 202-3004-60667 HVAC 250.00 202-3006-60115 Janitorial 698.50 202-3006-60420 Operating Supplies 115.26 215-7004-60431 Materials/Supplies 8,783.53 215-7004-60690 Uniforms 51.44 215-7004-61211 Water - Medians - Utilities 1,026.91 221-0000-60127 AB 939 Recycling Solutions 740.00 224-0000-20320 TUMF Payable to CVAG 2,310.00 230-0000-42130 SB 1186 Revenue 4.00 401-0000-20600 Retention Payable -66,352.57 401-0000-60103 Professional Services 38,029.07 401-0000-60108 Technical 39,925.00 401-0000-60185 Design 46,820.97 401-0000-60188 Construction 1,436,035.94 401-0000-60480 Contributions to Other Ag…65,768.00 501-0000-60674 Fuel & Oil 2,078.92 501-0000-60676 Vehicle Repair & Mainte…2,248.49 501-0000-60678 Street Sweeper 28.31 501-0000-71030 Vehicles, Rentals & Leases 18,638.74 501-0000-71103 City Bldg Repl/Repair 4,780.00 502-0000-13600 Prepaid Items 4,640.00 502-0000-43611 Technology Enhancement…5.00 502-0000-60104 Consultants 800.00 502-0000-60301 Software Licenses 10,445.74 103 Demand Register Packet: APPKT02322 - BC 03/20/2020 4/9/2020 3:53:20 PM Page 8 of 9 Account Summary Account Number Account Name Expense Amount 502-0000-60662 Copiers 6,053.33 502-0000-61400 Cable - Utilities 464.27 502-0000-71020 Furniture 163.11 502-0000-80100 Machinery & Equipment 51.89 503-0000-71060 Parks 5,668.14 504-1010-60420 Operating Supplies 497.11 601-0000-60455 Bank Fees 107.66 Grand Total:1,814,270.49 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**242,381.53**None****None** 091004CT 3,666.66Construction Expense Dune Palms Road Street Improvements 111205CB 47,962.00Contribution Expense Dune Palms Bridge Imp/BRLKS-5433(014) 111205P 8,231.41Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014) 141513D 24,839.22Design Expense SilverRock Way Infra/Street Improvements 141513P 2,052.50Professional Expense SilverRock Way Infra/Street Improvements 151603CT 545,915.24Construction Expense La Quinta Village Complete St-ATPSBIL-5433(020) 151603P 1,105.00Professional Expense La Quinta Village Complete St-ATPSBIL-5433(020) 151603RP -22,638.66Retention Payable La Quinta Village Complete St-ATPSBIL-5433(020) 151609P 930.00Professional Expense La Quinta X Park 151609T 9,480.00Technical Expense La Quinta X Park 151612P 1,550.00Professional Expense Citywide Drainage Enhancements 151612T 9,480.00Technical Expense Citywide Drainage Enhancements 18-002E 1,218.75TRAVERTINE CORPORATION EXP TRAVERTINE CORPORATION 1920TMICT 10,734.90Construction Expense FY19/20 Traffic Maintenance Improvements 201601CB 10,483.00Contributions Expense HSIP Intersection Imp/HSIPL-5433(015) 201601P 840.00Professional Expense HSIP Intersection Imp/HSIPL-5433(015) 201602CB 7,323.00Contributions Expense HSIP Traffic Signal Interconnect/HSIPL-5433(017) 201602P 3,952.50Professional Expense HSIP Traffic Signal Interconnect/HSIPL-5433(017) 201603P 1,197.50Professional Expense La Quinta Landscape Renovation Improvement 201606P 1,032.50Professional Expense Civic Center Campus Lake/Irrigation Conv Improvmnt 201608CT 387,202.46Construction Expense SilverRock Event Space 201608P 4,275.00Professional Expense SilverRock Event Space 201608RP -19,360.12Retention Payable SilverRock Event Space 201608T 20,095.00Technical Expense SilverRock Event Space 201701D 21,981.75Design Expense Washington Street at Fred Waring Drive 201701P 3,706.25Professional Expense Washington Street at Fred Waring Drive 201701T 870.00Technical Expense Washington Street at Fred Waring Drive 201709P 1,897.50Professional Expense Ave 53 Jefferson St.Roundabout 201801P 930.00Professional Expense Cove Public Restroom 201804E 8,108.22Landscape & Lighting Median Island …Landscape & Lighting Median Island Improvements 201805P 1,027.50Professional Expense Corporate Yard Admin Offices & Crew Quarters 201902P 433.91Professional Expense Avenue 50 Bridge Spanning the Evacuation Channel 201905P 1,980.00Professional Expense Highway 111 Corridor Area Plan Implementation 201907P 990.00Professional Expense Fire Station 70 Revitalization 201909CT 1,441.00Construction Expense Citywide Miscellaneous ADA Improvements 201909P 1,587.50Professional Expense Citywide Miscellaneous ADA Improvements 201910CT 479,235.05Construction Expense FY 19/20 PMP Slurry Seal Improvements 201910P 310.00Professional Expense FY 19/20 PMP Slurry Seal Improvements 201910RP -23,961.75Retention Payable FY 19/20 PMP Slurry Seal Improvements 201918CT 7,840.63Construction Expense Fritz Burns Pool Heater 201918RP -392.04Retention Payable Fritz Burns Pool Heater CORONAE 447.68Corona Virus Expense Corona Virus Emergency Response CSA152E 28.31CSA 152 Expenses CSA 152 Project Tracking DYOE 56.59Desert Youth Olympics Expense Desert Youth Olympics LQACE 1,803.00La Quinta Art Celebration - Expense La Quinta Art Celebration 104 Demand Register Packet: APPKT02322 - BC 03/20/2020 4/9/2020 3:53:20 PM Page 9 of 9 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name LQACE La Quinta Art Celebration - Expense La Quinta Art Celebration Grand Total:1,814,270.49 105 4/9/2020 4:00:04 PM Page 1 of 5 Demand Register City of La Quinta Packet: APPKT02330 - BC 03/27/2020 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 20.00Wellness Center Leisure Enric…03/17/20 - REFUND CLASS CANCELLED201440AHN, CHANGWOO "CHARLIE"101-0000-42214 894.07Maintenance/Services02/29/20 - FS #70 SERVICE201441AIR EXCHANGE, INC 101-2002-60691 3,274.70Maintenance/Services08/31/19 - FS #70 SERVICE201442AIR EXCHANGE, INC 101-2002-60691 146.93PM 10 - Dust Control03/16-04/12/20 - PM10 ANSWERING SERV…201443ANSAFONE CONTACT CENTERS 101-7006-60146 30.00Leisure Enrichment03/17/20 - REFUND CLASS CANCELLED201444BLACK, NADINE 101-0000-42200 40.60Instructors03/23/20 - DANCE FUSION ZUMBA201446CAPRI, MARIA 101-3002-60107 7.00Over Payments, AR Policy03/13/20 - LIC-0004962 REFUND OVERPY…201448COACHELLA VALLEY PROPERTI…101-0000-20330 591.40Water - Civic Center Park - Utili…03/19/20 - WATER SERVICE201449COACHELLA VALLEY WATER DI…101-3005-61202 128.15Water - Utilities03/19/20 - WATER SERVICE201449COACHELLA VALLEY WATER DI…101-2002-61200 168.66Water -Eisenhower Park - Utilit…03/19/20 - WATER SERVICE201449COACHELLA VALLEY WATER DI…101-3005-61203 146.48Water -Velasco Park - Utilities03/19/20 - WATER SERVICE201449COACHELLA VALLEY WATER DI…101-3005-61205 37.80Instructors03/23/20 - CARDIO & SUN STYLE TAI CHI201450COHEN, ANN MARIE 101-3002-60107 43.75Leisure Enrichment03/18/20 - REFUND CLASS CANCELLED201452COUCH, CLAUDIA 101-0000-42200 26.25Wellness Center Leisure Enric…03/17/20 - REFUND CLASS CANCELLED201453CROKER, LAURA 101-0000-42214 855.08Supplies-Graffiti and Vandalism01/16/20 - EISENHOWER PARK VANDALI…201455DAVE BANG, INC.101-3005-60423 132.05Fritz Burns Pool02/2020 FRITZ BURNS POOL OPERATIONS201459DESERT RECREATION DISTRICT 101-3005-60184 2,400.00Professional Services03/16/20 - APN INFO201461EARTH SYSTEMS PACIFIC 101-7006-60103 171.21Professional Services02/2020 - ARMORED SERVICES201463GARDAWORLD 101-1006-60103 43.75Leisure Enrichment03/18/20 - REFUND CLASS CANCELLED201464GONZALEZ, MARIA D.101-0000-42200 43.75Leisure Enrichment03/18/20 - REFUND CLASS CANCELLED201464GONZALEZ, MARIA D.101-0000-42200 150.00Membership Dues05/01/20-04/30/21 - MEMBERSHIP DUES …201465GOVERNMENT FINANCE OFFIC…101-1006-60351 300.00Consultants03/09/20 - TRANS TAX Q1 03/2019201466HDL COREN & CONE 101-1006-60104 54.09Building Permits09/27/19 - BRES2019-0314 REFUND201468HOME DEPOT 101-0000-42400 3,500.00Contract Services - Administrat…04/2020 FY 19/20 LOBBYIST SERVICES201470JOE A GONSALVES & SON 101-1002-60101 55.00Instructors03/23/20 - STRETCH & RESTORE SCULPT201471JOHNSON, KAREN T. PAYNE 101-3002-60107 20.00Wellness Center Leisure Enric…03/17/20 - REFUND CLASS CANCELLED201473KOSINSKI, LINDA 101-0000-42214 70.00Instructors03/23/20 - TAI CHI CHUAN201474MEDEIROS, JOYCELEEN 101-3002-60107 160.00Instructors02/2020 - LA QUINTA VOICES201475MEEDS, WAYNE 101-3002-60107 40.00Instructors03/23/20 - LA QUINTA VOICES201475MEEDS, WAYNE 101-3002-60107 49.00Instructors03/23/20 - CARDIO & STRENGTH BALANCE201476MILLER, TOBRUK S 101-3002-60107 43.75Leisure Enrichment03/18/20 - REFUND CLASS CANCELLED201477MOLLINADO, RENEE 101-0000-42200 30.00Leisure Enrichment03/17/20 - REFUND CLASS CANCELLED201478NORLIN, DENNIS 101-0000-42200 10.00Garage Sale Permits03/05/20 - GS2020-0144 REF PERMIT CAN…201479NORTON, DAWN 101-0000-42405 46.45Office Supplies02/28/20 - OFFICE SUPPLIES201480OFFICE DEPOT 101-1005-60400 7.06Office Supplies03/03/20 -AIR PUMP CHAIR/STABILITY BA…201480OFFICE DEPOT 101-1002-60400 -61.76Operating Supplies03/11/20 - POLICE LABELS RETURN201480OFFICE DEPOT 101-2001-60420 -104.33LQ Police Volunteers03/11/20 - POLICE VOLUNTEER FRAMES R…201480OFFICE DEPOT 101-2001-60109 102.21Coronavirus Expenses03/10/20 - DISINFECTANT WIPES201480OFFICE DEPOT 101-1007-60195 17.43Office Supplies03/10/20 - OFFICE SUPPLIES201480OFFICE DEPOT 101-1002-60400 204.43Coronavirus Expenses03/10/20 - DISINFECTANT WIPES201480OFFICE DEPOT 101-1007-60195 259.96Coronavirus Expenses03/12/20 - DISINFECTANT SPRAY201480OFFICE DEPOT 101-1007-60195 27.18Operating Supplies03/13/20 - CHAIR CUSHION201480OFFICE DEPOT 101-6006-60420 29.78Office Supplies03/16/20 - OFFICE SUPPLIES201480OFFICE DEPOT 101-1005-60400 19,783.89Sales Tax Reimbursements03/26/20 - SALES TAX REIMB QTR END 12…201481ONE ELEVEN LA QUINTA LLC 101-1007-60535 48.00Wellness Center Leisure Enric…03/18/20 - REFUND CLASS CANCELLED201482PATTERSON, PATTY 101-0000-42214 436.79Travel & Training04/14-04/17/20 - CCAC CONF AIR CANCEL…201484RADEVA, MONIKA 101-1005-60320 2,120.00Map/Plan Checking03/12/20 REVIEW TRACT MAP NO 37730201486RASA/ERIC NELSON 101-7002-60183 3,400.00Marketing & Tourism Promoti…03/2020 - PRINT AD201488REDPOINT MEDIA 101-3007-60461 43.75Leisure Enrichment03/18/20 - REFUND CLASS CANCELLED201489RICKERT, ROBERT 101-0000-42200 588.72Operating Supplies01/25-02/24/20 - COPS FUEL201490RIVERSIDE COUNTY SHERIFF D…101-2001-60420 173.85Mobile/Cell Phones/Satellites03/23-4/22/20 - EOC SATELLITE PHONES201491ROADPOST USA INC.101-2002-61304 43.75Instructors03/23/20 - TAEKWONDO201492ROJAS, MIGUEL ANGEL 101-3002-60107 78.75Leisure Enrichment03/17/20 - REFUND CLASS CANCELLED201493RYAN, DEBRA 101-0000-42200 106 Demand Register Packet: APPKT02330 - BC 03/27/2020 4/9/2020 4:00:04 PM Page 2 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 63.00Instructors03/23/20 - BALLROOM DANCING201494SHIRY, TERESA 101-3002-60107 1,350.00Civic Center Lake Maintenance03/2020 CC CAMPUS LAKE MAINT201496SOUTHWEST AQUATICS INC 101-3005-60117 1,500.00Veterinary Service09/14/19 LOW COST SPAY / NEUTER SERV…201497SPAY NEUTER IMPERATIVE PR…101-6004-60194 56.18Office Supplies12/19/19 - OFFICE SUPPLIES201498STAPLES ADVANTAGE 101-1004-60400 -56.18Office Supplies01/05/20 - OFFICE SUPPLIES RETURN201498STAPLES ADVANTAGE 101-1004-60400 184.86Operating Supplies03/15/20 - OFFICE CHAIR201498STAPLES ADVANTAGE 101-7006-60420 562.77Operating Supplies03/18/20 - SIT/STAND DESKTOP201498STAPLES ADVANTAGE 101-3005-60420 65.98Gas - Utilities01/21-02/20/20 - FS #32 GAS SERVICE201499THE GAS COMPANY 101-2002-61100 77.73Gas - Utilities01/28-02/27/20 - FS #93 GAS SVC201499THE GAS COMPANY 101-2002-61100 10.50Cable - Utilities03/05-04/04/20 - FS #32 CABLE (1841)201500TIME WARNER CABLE 101-2002-61400 36.40Instructors03/23/20 - SUNSET YOGA201502TRUE, ARTHUR ALLEN 101-3002-60107 753.06Instructors03/23/20 - GENTLE & CHAIR YOGA201503VIELHARBER, KAREN 101-3002-60107 43.01Tools/Equipment03/13/20 - CABLE TESTER201504WALTERS WHOLESALE ELECTR…101-7003-60432 203.00Fritz Burns Pool03/17/20 - FB POOL FIX HEATER201505WATERLINE TECHNOLOGIES, I…101-3005-60184 75.88Travel & Training02/11/20 - CC MTG SNACKS201506WELLS FARGO BUSINESS CARD 101-1001-60320 126.60Travel & Training02/04/20 - COUNCIL MTG201506WELLS FARGO BUSINESS CARD 101-1001-60320 43.11Travel & Training02/13/20 - CM UPDATE WITH MAYOR201506WELLS FARGO BUSINESS CARD 101-1001-60320 121.40Travel & Training02/03/20 - SPECIAL COUNCIL MTG201506WELLS FARGO BUSINESS CARD 101-1001-60320 14.13Operating Supplies02/22/20 - AMAZON PRIME201506WELLS FARGO BUSINESS CARD 101-1002-60420 540.00Travel & Training02/07/20 - CAPIO REGIST 04/20-04/22/20201506WELLS FARGO BUSINESS CARD 101-3007-60320 -699.00Travel & Training02/03/20 - CAL TRAVEL SUMMIT REFUND201506WELLS FARGO BUSINESS CARD 101-3007-60320 320.70Travel & Training02/03/20 - CAPIO HOTEL K CAMARENA201506WELLS FARGO BUSINESS CARD 101-3007-60320 1,200.00Travel & Training02/15/20 - CAL TRAVEL 02/24-02/26/20201506WELLS FARGO BUSINESS CARD 101-3007-60320 84.99Membership Dues02/06/20 - MAILCHIMP 02/2020201506WELLS FARGO BUSINESS CARD 101-3007-60351 107.95Marketing & Tourism Promoti…02/29/20 - FB BOOST201506WELLS FARGO BUSINESS CARD 101-3007-60461 55.29Advertising02/05/20 - ULTRABOARD201507XPRESS GRAPHICS 101-6006-60450 Fund 101 - GENERAL FUND Total:47,770.74 Fund: 201 - GAS TAX FUND 64.16Materials/Supplies11/19/18 - MATERIALS201460DESERT STEEL SUPPLY 201-7003-60431 506.37Traffic Control Signs03/10/20 - TRAFFIC CONTROL SIGNS201501TOPS' N BARRICADES INC 201-7003-60429 703.94Traffic Control Signs03/10/20 - TRAFFIC CONTROL SIGNS201501TOPS' N BARRICADES INC 201-7003-60429 247.08Traffic Control Signs03/10/20 - TRAFFIC CONTROL SIGNS201501TOPS' N BARRICADES INC 201-7003-60429 Fund 201 - GAS TAX FUND Total:1,521.55 Fund: 202 - LIBRARY & MUSEUM FUND 152.89Maintenance/Services01/09/20 - LIBRARY MATERIALS201451CONSOLIDATED ELECTRICAL DI…202-3004-60691 329.57Maintenance/Services01/09/20 - MUSEUM MATERIALS201451CONSOLIDATED ELECTRICAL DI…202-3006-60691 895.00Machinery & Equipment03/18/20 LASER CUTTER REPL PURCHASE …201472KLUZ INTERNATIONAL CORPO…202-3009-80100 Fund 202 - LIBRARY & MUSEUM FUND Total:1,377.46 Fund: 215 - LIGHTING & LANDSCAPING FUND 3,291.02Water - Medians - Utilities03/19/20 - WATER SERVICE201449COACHELLA VALLEY WATER DI…215-7004-61211 113.71Electric - Utilities03/07-04/06/20 - PHONE SERVICE201462FRONTIER COMMUNICATIONS…215-7004-61116 49.96Electric - Utilities03/10-04/09/20 - PHONE SERVICE201462FRONTIER COMMUNICATIONS…215-7004-61116 519.25Electric - Utilities03/30/20 - ELECTRICITY SERVICE201469IMPERIAL IRRIGATION DIST 215-7004-61116 50.66Electric - Medians - Utilities03/30/20 - ELECTRICITY SERVICE201469IMPERIAL IRRIGATION DIST 215-7004-61117 Fund 215 - LIGHTING & LANDSCAPING FUND Total:4,024.60 Fund: 235 - SO COAST AIR QUALITY FUND 9,459.20CVAG10/01-12/31/19 - 2ND QTR VECHICLE REG…201447COACHELLA VALLEY ASSOC OF…235-0000-60186 Fund 235 - SO COAST AIR QUALITY FUND Total:9,459.20 Fund: 270 - ART IN PUBLIC PLACES FUND 3,200.00APP Maintenance03/12/20 - CC CAMPUS MOSAIC CLEANING201454CUSH TILE 270-0000-60683 Fund 270 - ART IN PUBLIC PLACES FUND Total:3,200.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS -15,716.19Retention PayablePO 1920-0101 RETENTION 3201456DBX, INC.401-0000-20600 314,323.83Construction01/21-03/09/20 2016-02 HSIP INTERCON…201456DBX, INC.401-0000-60188 450.00Design01/31/20 COVE PUBLIC RESTROOM & TRA…201467HERMANN DESIGN GROUP INC 401-0000-60185 300.00Design02/29/20 COVE PUBLIC RESTROOM & TRA…201467HERMANN DESIGN GROUP INC 401-0000-60185 100.00Design02/29/20 LA QUINTA X PARK - DESIGN SVC201467HERMANN DESIGN GROUP INC 401-0000-60185 100.00Design03/16/20 X-PARK RETENTION BASIN201467HERMANN DESIGN GROUP INC 401-0000-60185 107 Demand Register Packet: APPKT02330 - BC 03/27/2020 4/9/2020 4:00:04 PM Page 3 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number -17,858.63Retention PayablePO 1920-0166 RETENTION 2201483PAVEMENT COATINGS, CO.401-0000-20600 357,172.60Construction03/31/20 2019-10 PMP SLURRY SEAL & M…201483PAVEMENT COATINGS, CO.401-0000-60188 96,018.25Construction02/2020 LQ VILLAGE COMPLETE STREETS …201495SOUTHSTAR ENGINEERING & …401-0000-60188 2,067.33Construction02/10/20 - TV & MOUNT (2)201506WELLS FARGO BUSINESS CARD 401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:736,957.19 Fund: 501 - FACILITY & FLEET REPLACEMENT 221.46Motorcycle Repair & Mainten…03/17/20 - MOTORCOP SERVICE R1250RTP201445BMW MOTORCYCLES OF RIVE…501-0000-60679 279.51Motorcycle Repair & Mainten…03/17/20 - REAR TIRE REPAIR R1250RTP201445BMW MOTORCYCLES OF RIVE…501-0000-60679 613.00Vehicle Repair & Maintenance03/20-03/21/20 R.A.N AUTO WASH201485RAN AUTO DETAIL 501-0000-60676 -97.09Vehicle Repair & Maintenance09/23/19 -310 BACKHOE CREDIT (PAID P…201487RDO EQUIPMENT CO 501-0000-60676 1,474.68Vehicle Repair & Maintenance03/10/20 - BACKHOE MAINT201487RDO EQUIPMENT CO 501-0000-60676 3,003.40Machinery & Equipment02/05/20 - UTILITY TRAILER201506WELLS FARGO BUSINESS CARD 501-0000-80100 Fund 501 - FACILITY & FLEET REPLACEMENT Total:5,494.96 Fund: 502 - INFORMATION TECHNOLOGY 1,687.81Computers03/09/20 PRECISION 3630 TOWER DESKT…201457DELL MARKETING LP 502-0000-80103 2,664.70Computers03/16/20 CODE LAPTOP DOCK PREM PEN …201457DELL MARKETING LP 502-0000-80103 200.00Consultants03/03/20 - COUNCIL MTG VIDEO201458DESERT C.A.M INC 502-0000-60104 100.00Consultants03/17/20 - COUNCIL MTG VIDEO201458DESERT C.A.M INC 502-0000-60104 105.01Cable - Utilities03/10-04/09/20 - CITY HALL INTERNET201462FRONTIER COMMUNICATIONS…502-0000-61400 2,079.00Cable - Utilities03/10-04/09/20 - CITY HALL FIBER (2546)201500TIME WARNER CABLE 502-0000-61400 0.99Software Licenses02/24/20 - APPLE ICLOUD STORAGE201506WELLS FARGO BUSINESS CARD 502-0000-60301 462.83Machinery & Equipment02/13/20 - MONITOR T ULLOA201506WELLS FARGO BUSINESS CARD 502-0000-80100 Fund 502 - INFORMATION TECHNOLOGY Total:7,300.34 Fund: 503 - PARK EQUIP & FACILITY FUND 2,849.10Parks11/27/19 - EISENHOWER PARK BENCH RE…201455DAVE BANG, INC.503-0000-71060 Fund 503 - PARK EQUIP & FACILITY FUND Total:2,849.10 Fund: 601 - SILVERROCK RESORT 648.65Bank Fees02/2020 - SRR ARMORED SERVICES201463GARDAWORLD 601-0000-60455 Fund 601 - SILVERROCK RESORT Total:648.65 Grand Total:820,603.79 108 Demand Register Packet: APPKT02330 - BC 03/27/2020 4/9/2020 4:00:04 PM Page 4 of 5 Fund Summary Fund Expense Amount 101 - GENERAL FUND 47,770.74 201 - GAS TAX FUND 1,521.55 202 - LIBRARY & MUSEUM FUND 1,377.46 215 - LIGHTING & LANDSCAPING FUND 4,024.60 235 - SO COAST AIR QUALITY FUND 9,459.20 270 - ART IN PUBLIC PLACES FUND 3,200.00 401 - CAPITAL IMPROVEMENT PROGRAMS 736,957.19 501 - FACILITY & FLEET REPLACEMENT 5,494.96 502 - INFORMATION TECHNOLOGY 7,300.34 503 - PARK EQUIP & FACILITY FUND 2,849.10 601 - SILVERROCK RESORT 648.65 Grand Total:820,603.79 Account Summary Account Number Account Name Expense Amount 101-0000-20330 Over Payments, AR Policy 7.00 101-0000-42200 Leisure Enrichment 357.50 101-0000-42214 Wellness Center Leisure E…114.25 101-0000-42400 Building Permits 54.09 101-0000-42405 Garage Sale Permits 10.00 101-1001-60320 Travel & Training 366.99 101-1002-60101 Contract Services - Admini…3,500.00 101-1002-60400 Office Supplies 24.49 101-1002-60420 Operating Supplies 14.13 101-1004-60400 Office Supplies 0.00 101-1005-60320 Travel & Training 436.79 101-1005-60400 Office Supplies 76.23 101-1006-60103 Professional Services 171.21 101-1006-60104 Consultants 300.00 101-1006-60351 Membership Dues 150.00 101-1007-60195 Coronavirus Expenses 566.60 101-1007-60535 Sales Tax Reimbursements 19,783.89 101-2001-60109 LQ Police Volunteers -104.33 101-2001-60420 Operating Supplies 526.96 101-2002-60691 Maintenance/Services 4,168.77 101-2002-61100 Gas - Utilities 143.71 101-2002-61200 Water - Utilities 128.15 101-2002-61304 Mobile/Cell Phones/Satell…173.85 101-2002-61400 Cable - Utilities 10.50 101-3002-60107 Instructors 1,348.61 101-3005-60117 Civic Center Lake Mainten…1,350.00 101-3005-60184 Fritz Burns Pool 335.05 101-3005-60420 Operating Supplies 562.77 101-3005-60423 Supplies-Graffiti and Van…855.08 101-3005-61202 Water - Civic Center Park -…591.40 101-3005-61203 Water -Eisenhower Park -…168.66 101-3005-61205 Water -Velasco Park - Utili…146.48 101-3007-60320 Travel & Training 1,361.70 101-3007-60351 Membership Dues 84.99 101-3007-60461 Marketing & Tourism Pro…3,507.95 101-6004-60194 Veterinary Service 1,500.00 101-6006-60420 Operating Supplies 27.18 101-6006-60450 Advertising 55.29 101-7002-60183 Map/Plan Checking 2,120.00 101-7003-60432 Tools/Equipment 43.01 101-7006-60103 Professional Services 2,400.00 101-7006-60146 PM 10 - Dust Control 146.93 101-7006-60420 Operating Supplies 184.86 201-7003-60429 Traffic Control Signs 1,457.39 109 Demand Register Packet: APPKT02330 - BC 03/27/2020 4/9/2020 4:00:04 PM Page 5 of 5 Account Summary Account Number Account Name Expense Amount 201-7003-60431 Materials/Supplies 64.16 202-3004-60691 Maintenance/Services 152.89 202-3006-60691 Maintenance/Services 329.57 202-3009-80100 Machinery & Equipment 895.00 215-7004-61116 Electric - Utilities 682.92 215-7004-61117 Electric - Medians - Utiliti…50.66 215-7004-61211 Water - Medians - Utilities 3,291.02 235-0000-60186 CVAG 9,459.20 270-0000-60683 APP Maintenance 3,200.00 401-0000-20600 Retention Payable -33,574.82 401-0000-60185 Design 950.00 401-0000-60188 Construction 769,582.01 501-0000-60676 Vehicle Repair & Mainte…1,990.59 501-0000-60679 Motorcycle Repair & Main…500.97 501-0000-80100 Machinery & Equipment 3,003.40 502-0000-60104 Consultants 300.00 502-0000-60301 Software Licenses 0.99 502-0000-61400 Cable - Utilities 2,184.01 502-0000-80100 Machinery & Equipment 462.83 502-0000-80103 Computers 4,352.51 503-0000-71060 Parks 2,849.10 601-0000-60455 Bank Fees 648.65 Grand Total:820,603.79 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**81,581.20**None****None** 151603CT 96,018.25Construction Expense La Quinta Village Complete St-ATPSBIL-5433(020) 151609D 100.00Design Expense La Quinta X Park 151612D 100.00Design Expense Citywide Drainage Enhancements 1920TMICT 2,067.33Construction Expense FY19/20 Traffic Maintenance Improvements 201602CT 314,323.83Construction Expense HSIP Traffic Signal Interconnect/HSIPL-5433(017) 201602RP -15,716.19Retention Payable HSIP Traffic Signal Interconnect/HSIPL-5433(017) 201801D 750.00Design Expense Cove Public Restroom 201910CT 357,172.60Construction Expense FY 19/20 PMP Slurry Seal Improvements 201910RP -17,858.63Retention Payable FY 19/20 PMP Slurry Seal Improvements CORONAE 1,038.35Corona Virus Expense Corona Virus Emergency Response FBPOPSE 132.05Fritz Burns Pool Operations Expense Fritz Burns Pool Operations MAKERE 895.00Makerspace Expense Makerspace Tracking Grand Total:820,603.79 110 4/2/2020 4:46:01 PM Page 1 of 5 Demand Register City of La Quinta Packet: APPKT02340 - BC 04/03/2020 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 151.53Prepaid Expense07/01/20-03/01/21 - TYPEWRITER 101-10…201508ADVANCED IMAGING SOLUTI…101-0000-13600 75.76Typewriters03/02/20-03/01/21 - TYPEWRITER MAINT …201508ADVANCED IMAGING SOLUTI…101-1007-60663 3,820.00Professional Services03/01-03/29/20 MIX 100.5 EMERGENCY …201509ALPHA MEDIA LLC 101-2002-60103 3,180.00Professional Services03/01-03/29/20 U 92.7 EMERGENCY MG…201509ALPHA MEDIA LLC 101-2002-60103 110.00Blood/Alcohol Testing02/29/20 - BLOOD/ALCOHOL ANALYSIS201510AMERICAN FORENSIC NURSES …101-2001-60174 3,398.00Professional Services02/2020 ON CALL STORMWATER COMPLI…201513CASC ENGINEERING & CONSU…101-7002-60103 406.00LQ Park Water Feature04/30/20 - LQ PARK WF HEALTH PERMIT201515COUNTY OF RIVERSIDE DEPAR…101-3005-60554 125.00Citywide Conf Room Supplies04/2020 - COFFEE EQPT201516DAIOHS FIRST CHOICE SERVICES 101-1007-60403 150.00Travel & Training03/30/20 - REIMB CLERK TRAINING201518FLORES, TANIA 101-1005-60320 518.01Travel & Training03/10-03/13/20 - REIMB TTC SERIES 300 T…201518FLORES, TANIA 101-1005-60320 32.27Uniforms03/04/20 - CODE UNIFORMS201520GALLS LLC 101-6004-60690 10.00Digitization/Records Manage…02/03/20 - SPEV2020-0005 REFUND EVEN…201521GAPINSKI, MICHAEL 101-0000-42416 400.00Temporary Use Permit02/03/20 - SPEV2020-0005 REFUND EVEN…201521GAPINSKI, MICHAEL 101-0000-42439 112.85Fire Station01/28/20 - FS #70 LIGHT BULBS201524HOME DEPOT CREDIT SERVICES 101-2002-60670 184.74Maintenance/Services01/29/20 - FS #70 LED LIGHTS (4)201524HOME DEPOT CREDIT SERVICES 101-2002-60691 70.56Safety Gear02/19/20 - SAFETY GEAR201524HOME DEPOT CREDIT SERVICES 101-3005-60427 182.96Materials/Supplies02/19/20 - MATERIALS201524HOME DEPOT CREDIT SERVICES 101-3005-60431 93.93Materials/Supplies02/13/20 - MATERIALS201524HOME DEPOT CREDIT SERVICES 101-3005-60431 41.53Materials/Supplies02/18/20 - MATERIALS201524HOME DEPOT CREDIT SERVICES 101-3005-60431 54.34Tools/Equipment02/18/20 - TOOLS201524HOME DEPOT CREDIT SERVICES 101-3005-60432 107.66Tools/Equipment02/19/20 - ORBIT SANDER201524HOME DEPOT CREDIT SERVICES 101-3005-60432 43.40Tools/Equipment02/13/20 - TOOLS201524HOME DEPOT CREDIT SERVICES 101-3005-60432 121.60Tools/Equipment02/12/20 - TOOLS201524HOME DEPOT CREDIT SERVICES 101-3005-60432 45.38Materials/Supplies02/04/20 - CITY HALL MAT'LS201524HOME DEPOT CREDIT SERVICES 101-3008-60431 105.74Materials/Supplies02/10/20 - CITY HALL MAT'LS201524HOME DEPOT CREDIT SERVICES 101-3008-60431 102.07Materials/Supplies02/06/20 - CH DRAIN CLEANER (6)201524HOME DEPOT CREDIT SERVICES 101-3008-60431 33.14Materials/Supplies02/03/20 - LQ PARK MAT'LS201524HOME DEPOT CREDIT SERVICES 101-3008-60431 43.46Materials/Supplies02/21/20 - PW YARD MAT'LS201524HOME DEPOT CREDIT SERVICES 101-3008-60431 229.52Materials/Supplies02/05/20 - WC VINYL TILE & GLUE201524HOME DEPOT CREDIT SERVICES 101-3008-60431 54.68Materials/Supplies02/26/20 - PARKS COMBINATION LOCK (3)201524HOME DEPOT CREDIT SERVICES 101-3008-60431 13.62Materials/Supplies02/13/20 - WC MAT'LS201524HOME DEPOT CREDIT SERVICES 101-3008-60431 23.86Materials/Supplies02/04/20 - CITY HALL MAT'LS201524HOME DEPOT CREDIT SERVICES 101-3008-60431 9.79Office Supplies02/27/20 - STENCIL LETTERS201524HOME DEPOT CREDIT SERVICES 101-7003-60400 59.73Operating Supplies02/21/20 - PW YARD REMOTE CONTROL201524HOME DEPOT CREDIT SERVICES 101-7003-60420 21.72Tools/Equipment02/03/20 - TOOL BAG201524HOME DEPOT CREDIT SERVICES 101-7003-60432 7,465.00Map/Plan Checking02/28/20 ON-CALL ENG PLAN CHECK SVCS…201526HR GREEN PACIFIC INC 101-7002-60183 1,000.00Professional Services03/2020 - EM RADIO 96.7 PSA SPANISH201527KUNA FM 101-2002-60103 3,000.00Marketing & Tourism Promoti…03/01/20 - PRINT ADS201529MODERN LUXURY 101-3007-60461 29.07Operating Supplies03/19/20 - BLADE HOLDER201530MOWERS PLUS INC 101-7003-60420 43.09Tools/Equipment03/24/20 - TRIMMER HEAD201530MOWERS PLUS INC 101-7003-60432 23.99Office Supplies03/25/20 - OFFICE SUPPLIES201531OFFICE DEPOT 101-1005-60400 450.26Marketing & Tourism Promoti…03/27/20 CLQ BRAILLE BUSINESS CARDS201533PALMS TO PINES PRINTING 101-3007-60461 1,150.00Animal Shelter Contract Service03/16/20 - RV ELECTRIC RECEPTACLE201534PARTICULATE MATTER GENER…101-6004-60197 4,408.58Postage02/2020 FY19/20 CITYWIDE POSTAGE MA…201535QUADIENT FINANCE USA, INC.101-1007-60470 700.00Map/Plan Checking03/18/20 LLA 2020-0001201536RASA/ERIC NELSON 101-7002-60183 600.00Map/Plan Checking03/18/20 PARCEL MERGER 2020-0002201536RASA/ERIC NELSON 101-7002-60183 580.00Map/Plan Checking03/18/20 REVIEW LAD 2020-0003201536RASA/ERIC NELSON 101-7002-60183 787.96Operating Supplies04/2018 - RADIO MAINT ORG. INV#1901201537RIVERSIDE COUNTY INFORMAT…101-2001-60420 550.02Operating Supplies02/2020 - RADIO MAINT201537RIVERSIDE COUNTY INFORMAT…101-2001-60420 137.54Travel & Training03/10-03/12/20 - REIMB CPRS TRAINING201538SANCHEZ, BENJAMIN TELLEZ 101-3005-60320 1,077.00Sales Taxes Payable02/2020 - SALES/USE TAX201541SILVERROCK RESORT 101-0000-20304 130.00Membership Dues03/11/20 - MEMBERSHIP BRONZE201542SOUTHERN CALIFORNIA MUNI…101-3002-60351 248.08Operating Supplies03/20/20 - DRINKING WATER201544SPARKLETTS 101-7003-60420 111 Demand Register Packet: APPKT02340 - BC 04/03/2020 4/2/2020 4:46:01 PM Page 2 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 132.66Citywide Conf Room Supplies03/20/20 - CITY WIDE DRINKING WATER201544SPARKLETTS 101-1007-60403 4.34Office Supplies12/19/19 - BUS CARD HOLDER FIRE201545STAPLES ADVANTAGE 101-2002-60400 382.20Office Supplies03/21/20 - BLACK TONER201545STAPLES ADVANTAGE 101-6004-60400 416.81Coronavirus Expenses03/21/20 - ALUMINUM FORMS HOLDER201545STAPLES ADVANTAGE 101-1007-60195 72.43Operating Supplies03/21/20 - SUPPLIES201545STAPLES ADVANTAGE 101-7003-60420 50.51Office Supplies03/21/20 - THERMAL POUCHES201545STAPLES ADVANTAGE 101-3005-60400 86.96Cable - Utilities03/16-04/15/20 - FS #32 CABLE (8152)201547TIME WARNER CABLE 101-2002-61400 41.69Cable - Utilities03/16-04/15/20 - FS #70 CABLE (1860)201547TIME WARNER CABLE 101-2002-61400 1,663.88Coronavirus Expenses03/25/20 - PARK SIGNS201548TOP OF THE LINE SIGNS 101-1007-60195 3,000.00Subscriptions & Publications03/27/20 - ECONOMIC IMPACT ANALYSIS201550TOURISM ECONOMICS LLC 101-1002-60352 45.54Mobile/Cell Phones/Satellites02/14-03/13/20 - EOC CELL PHONES (7813)201551VERIZON WIRELESS 101-2002-61304 832.00Maintenance/Services03/18 - IRRIG REPAIR CC CTR DUE TO LQAC201552VINTAGE ASSOCIATES 101-3005-60691 350.00Maintenance/Services03/30/20 - TREE & IRRIGATION PARTS201552VINTAGE ASSOCIATES 101-3005-60691 351.00Maintenance/Services01/29/20 WC CHRISTMAS TREE POWER201553VINTAGE E & S INC 101-3008-60691 277.00Maintenance/Services01/31/20 - YMCA CIRCUIT BREAKER201553VINTAGE E & S INC 101-3008-60691 220.00Maintenance/Services02/19/20 - CH INSTALL RECESSED LIGHTS201553VINTAGE E & S INC 101-3008-60691 314.10Maintenance/Services02/28/20 - FS #93 ALARM REPAIR201553VINTAGE E & S INC 101-2002-60691 315.78Maintenance/Services03/18/20 - WC RECEPTACLE & PLATE REPA…201553VINTAGE E & S INC 101-3008-60691 11.62Disaster Prep Supplies02/26/20 - EMERGENCY PREP SUPPLIES201554WALMART COMMUNITY 101-2002-60406 4,049.58Materials/Supplies03/30/20 - AREA POLE LIGHTS (9)201555WALTERS WHOLESALE ELECTR…101-3005-60431 Fund 101 - GENERAL FUND Total:49,131.54 Fund: 201 - GAS TAX FUND 326.63Materials/Supplies03/17/20 - CUP WHEEL & TAPE201511BIG STATE INDUSTRIAL SUPPLY 201-7003-60431 83.06Materials/Supplies02/19/20 - SIDEWALK REPAIR201524HOME DEPOT CREDIT SERVICES 201-7003-60431 164.45Materials/Supplies03/24/20 - CLASS II BASE201543SOUTHWEST BOULDER & STO…201-7003-60431 305.59Traffic Control Signs03/18/20 - TRAFFIC CONTROL SIGNS/MAT'…201549TOPS' N BARRICADES INC 201-7003-60429 231.96Traffic Control Signs03/18/20 - TRAFFIC CONTROL SIGNS201549TOPS' N BARRICADES INC 201-7003-60429 Fund 201 - GAS TAX FUND Total:1,111.69 Fund: 202 - LIBRARY & MUSEUM FUND 13.79Maintenance/Services03/23/20 - FUSES201517DESERT ELECTRIC SUPPLY 202-3006-60691 132.83Telephone - Utilities03/13-04/12/20 - MUSEUM PHONE201519FRONTIER COMMUNICATIONS…202-3006-61300 53.58Maintenance/Services01/30/20 - LIBRARY MAT'LS201524HOME DEPOT CREDIT SERVICES 202-3004-60691 208.65Maintenance/Services02/04/20 - MUSEUM FLOOD LIGHT (2)201524HOME DEPOT CREDIT SERVICES 202-3006-60691 54.48Maintenance/Services02/12/20 - MUSEUM MAT'LS201524HOME DEPOT CREDIT SERVICES 202-3006-60691 19.51Maintenance/Services02/07/20 - MUSEUM MAT'LS201524HOME DEPOT CREDIT SERVICES 202-3006-60691 55.72Maintenance/Services02/12/20 - MUSEUM MAT'LS201524HOME DEPOT CREDIT SERVICES 202-3006-60691 Fund 202 - LIBRARY & MUSEUM FUND Total:538.56 Fund: 215 - LIGHTING & LANDSCAPING FUND 87.34Operating Supplies02/10/20 - OPER SUPPLIES201524HOME DEPOT CREDIT SERVICES 215-7004-60420 35.78Supplies-Graffiti and Vandalism02/26/20 - GRAFFITI201524HOME DEPOT CREDIT SERVICES 215-7004-60423 31.69Supplies-Graffiti and Vandalism01/28/20 - GRAFFITI201524HOME DEPOT CREDIT SERVICES 215-7004-60423 55.08Supplies-Graffiti and Vandalism02/13/20 - GRAFFITI201524HOME DEPOT CREDIT SERVICES 215-7004-60423 39.39Supplies-Graffiti and Vandalism02/12/20 - GRAFFITI201524HOME DEPOT CREDIT SERVICES 215-7004-60423 29.13Supplies-Graffiti and Vandalism01/31/20 - GRAFFITI201524HOME DEPOT CREDIT SERVICES 215-7004-60423 12.91Supplies-Graffiti and Vandalism02/25/20 - GRAFFITI201524HOME DEPOT CREDIT SERVICES 215-7004-60423 72.73Supplies-Graffiti and Vandalism02/26/20 - GRAFFITI201524HOME DEPOT CREDIT SERVICES 215-7004-60423 661.20Tools/Equipment01/31/20 - ANGLE GRIDER (2)201524HOME DEPOT CREDIT SERVICES 215-7004-60432 432.83Tools/Equipment02/10/20 - GRINDER201524HOME DEPOT CREDIT SERVICES 215-7004-60432 -303.41Tools/Equipment02/10/20 - ANGLE GRINDER RETURN201524HOME DEPOT CREDIT SERVICES 215-7004-60432 4,246.52Administration04/2020-06/2020 WILLDAN FINANCIAL SE…201556WILLDAN FINANCIAL SERVICES 215-7004-60102 Fund 215 - LIGHTING & LANDSCAPING FUND Total:5,401.19 Fund: 221 - AB 939 - CALRECYCLE FUND 415.28AB 939 Recycling Solutions03/11/20 - ON-SITE SHRED FOR HR201540SHRED-IT USA - SAN BERNADI…221-0000-60127 Fund 221 - AB 939 - CALRECYCLE FUND Total:415.28 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS -74,698.08Retention PayablePO 1920-0064 RETENTION 6201522GRANITE CONSTRUCTION CO…401-0000-20600 1,493,961.79Construction02/29/20 2015-03 VILLAGE COMPLETE ST…201522GRANITE CONSTRUCTION CO…401-0000-60188 12,482.50Design02/29/20 SRR EVENT SITE DESIGN SVCS P…201523HERMANN DESIGN GROUP INC 401-0000-60185 -21.06Construction02/03/20 - CONDUIT RETURN201524HOME DEPOT CREDIT SERVICES 401-0000-60188 112 Demand Register Packet: APPKT02340 - BC 04/03/2020 4/2/2020 4:46:01 PM Page 3 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 1,188.00Design02/29/20 SRR PHASE II INFRASTRUCTURE …201528MICHAEL BAKER INTERNATIO…401-0000-60185 17,202.50Design02/29/20 SRR PHASE II INFRASTRUCTURE …201528MICHAEL BAKER INTERNATIO…401-0000-60185 950.00Land Acquisition12/24/19 - 2011-05 ROW ASBESTOS & LE…201546T & T ENVIRONMENTAL, LLC 401-0000-74010 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:1,451,065.65 Fund: 501 - FACILITY & FLEET REPLACEMENT 38.15Vehicle Repair & Maintenance02/07/20 - UTILITY TRAILER PINS201524HOME DEPOT CREDIT SERVICES 501-0000-60676 3,088.51Building Leases04/2020 PW TRAILER RENTAL W/ RAMPS201532PACIFIC MOBILE STRUCTURES, …501-0000-71032 821.57Fuel & Oil03/17/20 - FS #32 GENERATOR FUEL201539SC FUELS 501-0000-60674 436.31Fuel & Oil03/17/20 - CH GENERATOR FUEL201539SC FUELS 501-0000-60674 152.19Fuel & Oil03/17/20 - WC GENERATOR FUEL201539SC FUELS 501-0000-60674 36.19Fuel & Oil03/17/20 - FS #93 GENERATOR FUEL201539SC FUELS 501-0000-60674 Fund 501 - FACILITY & FLEET REPLACEMENT Total:4,572.92 Fund: 502 - INFORMATION TECHNOLOGY 883.56Copiers 03/20-04/19/20 CANON COPIER CONTRA…201512CANON FINANCIAL SERVICES, …502-0000-60662 6,630.28Machinery & Equipment02/29/20 CISCO MERAKI LIC RENEWAL201514CDW GOVERNMENT INC 502-0000-80100 5.00Technology Enhancement Sur…02/03/20 - SPEV2020-0005 REFUND EVEN…201521GAPINSKI, MICHAEL 502-0000-43611 32.61Machinery & Equipment03/17/20 - WIRELESS MOUSE201531OFFICE DEPOT 502-0000-80100 141.36Machinery & Equipment03/17/20 - ERGONOMIC SPLIT KEYBOARD201531OFFICE DEPOT 502-0000-80100 82.14Cable - Utilities03/12-04/11/20 - CITY YARD CABLE (4080)201547TIME WARNER CABLE 502-0000-61400 Fund 502 - INFORMATION TECHNOLOGY Total:7,774.95 Fund: 601 - SILVERROCK RESORT 251.12Repair & Maintenance01/28/20 - SILVERROCK MAT'LS201524HOME DEPOT CREDIT SERVICES 601-0000-60660 Fund 601 - SILVERROCK RESORT Total:251.12 Grand Total:1,520,262.90 113 Demand Register Packet: APPKT02340 - BC 04/03/2020 4/2/2020 4:46:01 PM Page 4 of 5 Fund Summary Fund Expense Amount 101 - GENERAL FUND 49,131.54 201 - GAS TAX FUND 1,111.69 202 - LIBRARY & MUSEUM FUND 538.56 215 - LIGHTING & LANDSCAPING FUND 5,401.19 221 - AB 939 - CALRECYCLE FUND 415.28 401 - CAPITAL IMPROVEMENT PROGRAMS 1,451,065.65 501 - FACILITY & FLEET REPLACEMENT 4,572.92 502 - INFORMATION TECHNOLOGY 7,774.95 601 - SILVERROCK RESORT 251.12 Grand Total:1,520,262.90 Account Summary Account Number Account Name Expense Amount 101-0000-13600 Prepaid Expense 151.53 101-0000-20304 Sales Taxes Payable 1,077.00 101-0000-42416 Digitization/Records Man…10.00 101-0000-42439 Temporary Use Permit 400.00 101-1002-60352 Subscriptions & Publicati…3,000.00 101-1005-60320 Travel & Training 668.01 101-1005-60400 Office Supplies 23.99 101-1007-60195 Coronavirus Expenses 2,080.69 101-1007-60403 Citywide Conf Room Suppl…257.66 101-1007-60470 Postage 4,408.58 101-1007-60663 Typewriters 75.76 101-2001-60174 Blood/Alcohol Testing 110.00 101-2001-60420 Operating Supplies 1,337.98 101-2002-60103 Professional Services 8,000.00 101-2002-60400 Office Supplies 4.34 101-2002-60406 Disaster Prep Supplies 11.62 101-2002-60670 Fire Station 112.85 101-2002-60691 Maintenance/Services 498.84 101-2002-61304 Mobile/Cell Phones/Satell…45.54 101-2002-61400 Cable - Utilities 128.65 101-3002-60351 Membership Dues 130.00 101-3005-60320 Travel & Training 137.54 101-3005-60400 Office Supplies 50.51 101-3005-60427 Safety Gear 70.56 101-3005-60431 Materials/Supplies 4,368.00 101-3005-60432 Tools/Equipment 327.00 101-3005-60554 LQ Park Water Feature 406.00 101-3005-60691 Maintenance/Services 1,182.00 101-3007-60461 Marketing & Tourism Pro…3,450.26 101-3008-60431 Materials/Supplies 651.47 101-3008-60691 Maintenance/Services 1,163.78 101-6004-60197 Animal Shelter Contract S…1,150.00 101-6004-60400 Office Supplies 382.20 101-6004-60690 Uniforms 32.27 101-7002-60103 Professional Services 3,398.00 101-7002-60183 Map/Plan Checking 9,345.00 101-7003-60400 Office Supplies 9.79 101-7003-60420 Operating Supplies 409.31 101-7003-60432 Tools/Equipment 64.81 201-7003-60429 Traffic Control Signs 537.55 201-7003-60431 Materials/Supplies 574.14 202-3004-60691 Maintenance/Services 53.58 202-3006-60691 Maintenance/Services 352.15 202-3006-61300 Telephone - Utilities 132.83 215-7004-60102 Administration 4,246.52 215-7004-60420 Operating Supplies 87.34 114 Demand Register Packet: APPKT02340 - BC 04/03/2020 4/2/2020 4:46:01 PM Page 5 of 5 Account Summary Account Number Account Name Expense Amount 215-7004-60423 Supplies-Graffiti and Van…276.71 215-7004-60432 Tools/Equipment 790.62 221-0000-60127 AB 939 Recycling Solutions 415.28 401-0000-20600 Retention Payable -74,698.08 401-0000-60185 Design 30,873.00 401-0000-60188 Construction 1,493,940.73 401-0000-74010 Land Acquisition 950.00 501-0000-60674 Fuel & Oil 1,446.26 501-0000-60676 Vehicle Repair & Mainte…38.15 501-0000-71032 Building Leases 3,088.51 502-0000-43611 Technology Enhancement…5.00 502-0000-60662 Copiers 883.56 502-0000-61400 Cable - Utilities 82.14 502-0000-80100 Machinery & Equipment 6,804.25 601-0000-60660 Repair & Maintenance 251.12 Grand Total:1,520,262.90 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**60,706.94**None****None** 111205L 950.00Land Acquisition Dune Palms Bridge Imp/BRLKS-5433(014) 151603CT 1,493,961.79LQ Village Complete Streets Constru…La Quinta Village Complete St-ATPSBIL-5433(020) 151603RP -74,698.08LQ Village Complete Streets Retenti…La Quinta Village Complete St-ATPSBIL-5433(020) 1920TMICT -21.06Construction Expense FY19/20 Traffic Maintenance Improvements 201608D 29,685.00Design Expense SilverRock Event Space 201709D 1,188.00Design Expense Ave 53 Jefferson St.Roundabout CORONAE 5,092.31Corona Virus Expense Corona Virus Emergency Response CSA152E 3,398.00CSA 152 Expenses CSA 152 Project Tracking Grand Total:1,520,262.90 115 3/18/2020 2:33:10 PM Page 1 of 2 Payment Reversal Register City of La Quinta APPKT02318 - BC 03/16/2020 Canceled Payables Vendor Set:01 - Vendor Set 01 Bank:APBNKBOW - APBNK- BOW 07525 Vendor Number WISE, JOSEPH A Total Vendor Amount -10,734.90 Vendor Name Check 201043 03/16/2020 -10,734.9002/14/2020 03/16/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 190140 02/14/202012/19/19 SOLAR BEACONS FOR HIGH SCHOOL 10,734.9012/19/2019 08590 Vendor Number SPAY NEUTER IMPERATIVE PROJECT (SNIP) Total Vendor Amount -1,500.00 Vendor Name Check 201317 03/16/2020 -1,500.0003/13/2020 03/16/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 4555 03/13/202003/28/20 LOW COST SPAY / NEUTER SERVICES 1,500.0003/08/2020 116 Payment Reversal Register Packet: APPKT02318 - BC 03/16/2020 3/18/2020 2:33:10 PM Page 2 of 2 Bank Code Summary Canceled Payables Payables Left To Pay AgainBank Code Total APBNKBOW -12,234.90 0.00 -12,234.90 -12,234.90 0.00Report Total:-12,234.90 117 4/13/2020 4:36:34 PM Page 1 of 2 Payment Reversal Register City of La Quinta APPKT02328 - BC 03/26/2020 Canceled Payables Vendor Set:01 - Vendor Set 01 Bank:APBNK - APBNK 08590 Vendor Number SPAY NEUTER IMPERATIVE PROJECT (SNIP) Total Vendor Amount -1,500.00 Vendor Name Check 124013 03/26/2020 -1,500.0009/27/2019 03/26/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 3329-R 09/27/201909/14/19 - SNIP CLINIC 1,500.0009/06/2019 118 Payment Reversal Register Packet: APPKT02328 - BC 03/26/2020 4/13/2020 4:36:34 PM Page 2 of 2 Bank Code Summary Canceled Payables Payables Left To Pay AgainBank Code Total APBNK -1,500.00 0.00 -1,500.00 -1,500.00 0.00Report Total:-1,500.00 119 3/30/2020 6:36:34 PM Page 1 of 4 Payment Reversal Register City of La Quinta APPKT02332 - BC 03/30/2020 Canceled Payables Vendor Set:01 - Vendor Set 01 Bank:APBNK - APBNK 06368 Vendor Number HUNTER, WILLIAM Total Vendor Amount -110.00 Vendor Name Check 123360 03/30/2020 -110.0008/02/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 062819 06/28/201906/28/19 - FINAL CLAIM WSA RELOC PRJ 110.0006/28/2019 07177 Vendor Number THOMPSON, TERESA Total Vendor Amount -49.32 Vendor Name Check 123934 03/30/2020 -49.3209/20/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 091919 09/20/201909/19/19 - REIMB VARIOUS MTGS 49.3209/19/2019 08594 Vendor Number CALIFORNIA SOUTH COAST REALTY INC Total Vendor Amount -5.00 Vendor Name Check 122560 03/30/2020 -5.0005/24/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date R48200 05/24/201904/23/19 - LIC-765777 REFUND OVERPYMT BL 5.0004/23/2019 08740 Vendor Number FARKAS, LORETTA ANN ROSE Total Vendor Amount -128.00 Vendor Name Check 124046 03/30/2020 -128.0010/04/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 092619 10/04/201909/26/19 - PERSONAL TRAINER 128.0009/26/2019 08892 Vendor Number LUXURY LEASING INC Total Vendor Amount -108.00 Vendor Name Check 123037 03/30/2020 -108.0007/05/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date R33580 06/28/201906/18/19 - LIC765753 REFUND OVERPYMT 108.0006/18/2019 09321 Vendor Number MEZA, MARIA Total Vendor Amount -125.00 Vendor Name Check 123381 03/30/2020 -125.0008/02/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 062819 06/28/201906/28/19 - FINAL CLAIM WSA RELOC PRJ 125.0006/28/2019 09350 Vendor Number HOME TIME LLC Total Vendor Amount -121.34 Vendor Name Check 123032 03/30/2020 -121.3407/05/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date R50636 06/28/201906/21/19 - LIC-766691 REFUND OVERPYMT TOT 121.3406/21/2019 120 Payment Reversal Register Packet: APPKT02332 - BC 03/30/2020 3/30/2020 6:36:34 PM Page 2 of 4 09439 Vendor Number LANGNER, LARRY Total Vendor Amount -40.00 Vendor Name Check 122881 03/30/2020 -40.0006/21/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 112129 06/21/201905/07/19 - REFUND DUP CHARGE 40.0005/07/2019 09440 Vendor Number ALI AMIRKHAN AND JEFF A PELZEL Total Vendor Amount -34.00 Vendor Name Check 122840 03/30/2020 -34.0006/21/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date R50048 06/21/201906/11/19 - LIC-767947 REFUND OVERPYMT BL 34.0006/11/2019 09453 Vendor Number MCGOWAN, JOSEPH J Total Vendor Amount -88.10 Vendor Name Check 123040 03/30/2020 -88.1007/05/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date R50604 06/28/201906/21/19 - LIC-0105314 REFUND OVERPYMT TOT 88.1006/21/2019 09515 Vendor Number AMERICAN TRAFFIC PROCESSING Total Vendor Amount -105.00 Vendor Name Check 123464 03/30/2020 -105.0008/16/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 081319 08/16/201908/13/19 - LQP15417 REFUND CITATION 105.0008/13/2019 09516 Vendor Number CALHOUN, BRYCE Total Vendor Amount -55.00 Vendor Name Check 123472 03/30/2020 -55.0008/16/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 081319 08/16/201908/13/19 - LQP12071 REFUND CITATION 55.0008/13/2019 09518 Vendor Number CHAPPEL, RON Total Vendor Amount -10.00 Vendor Name Check 123478 03/30/2020 -10.0008/16/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 081319 08/16/201908/13/19 - LQP23564 REFUND CITATION 10.0008/13/2019 09520 Vendor Number DYNAMIC INTERIOR/EXT Total Vendor Amount -40.00 Vendor Name Check 123495 03/30/2020 -40.0008/16/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 081319 08/16/201908/13/19 - LQP12093 REFUND CITATION 40.0008/13/2019 09526 Vendor Number MECH, CHARLES Total Vendor Amount -25.00 Vendor Name Check 123536 03/30/2020 -25.0008/16/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 081519 08/16/201908/15/19 - LQP30406 REFUND CITATION 25.0008/15/2019 121 Payment Reversal Register Packet: APPKT02332 - BC 03/30/2020 3/30/2020 6:36:34 PM Page 3 of 4 09528 Vendor Number WILEY, KAY AND RONALD Total Vendor Amount -29.70 Vendor Name Check 123595 03/30/2020 -29.7008/16/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 081519 08/16/201908/15/19 - LQP23566 REFUND CITATION 29.7008/15/2019 09575 Vendor Number FAMROSE INVESTMENTS, LLC Total Vendor Amount -95.00 Vendor Name Check 124137 03/30/2020 -95.0010/11/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date R54158 10/11/201910/02/19 - LIC-765302 REFUND OVERPYMT PERMIT 95.0010/02/2019 09595 Vendor Number STENO SOLUTIONS Total Vendor Amount -70.47 Vendor Name Check 124327 03/30/2020 -70.4710/25/2019 03/30/2020 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 43270 10/25/201907/2019 - TRANSCRIPTION SVC POLICE 70.4708/01/2019 122 Payment Reversal Register Packet: APPKT02332 - BC 03/30/2020 3/30/2020 6:36:34 PM Page 4 of 4 Bank Code Summary Canceled Payables Payables Left To Pay AgainBank Code Total APBNK -1,238.93 0.00 -1,238.93 -1,238.93 0.00Report Total:-1,238.93 123 City of La Quinta Bank Transactions 03/14 – 04/03/2020 Wire Transaction Listed below are the wire transfers from 03/14 – 04/03/2020 Wire Transfers: 03/19/2020 - WIRE TRANSFER - LANDMARK 188,707.12$ 03/20/2020 - WIRE TRANSFER - PERS 44,036.72$ 03/20/2020 - WIRE TRANSFER - ICMA 5,115.29$ 03/20/2020 - WIRE TRANSFER - LQCEA 459.00$ 03/23/2020 - WIRE TRANSFER - ICMA 200.00$ 03/26/2020 - WIRE TRANSFER - WELLS FARGO 5,000.00$ 04/03/2020 - WIRE TRANSFER - PERS 44,049.39$ 04/03/2020 - WIRE TRANSFER - ICMA 4,415.29$ 04/03/2020 - WIRE TRANSFER - LQCEA 450.00$ TOTAL WIRE TRANSFERS OUT 292,432.81$ ATTACHMENT 2 124 City of La Quinta Purchase Orders 01/01/20 – 03/31/20 Purchase Orders Listed below are Purchase Orders issued from 01/01/20 – 03/31/20 with a value between $25,000 and $50,000. Purchase Orders over $50,000 are approved by City Council on a case by case basis. P.O Number Amount Be ngal 1920-0172 49,965.00$ Regional Scour Engineering Inc Analysis Matrix Consulting 1920-0174 39,333.34$ Joint Police Contract Group Feasibility Study Matrix Consulting 1920-0175 39,900.00$ Matrix Fire Service Group Delivery Study Insight Public 1920-0176 38,406.72$ Microsoft Office 365 Sector, Inc 163 Licenses Creative Lighting &1920-0184 46,052.50$ 2019-12 Electric Vehicle Electrical, Inc Charging Stations Terrabound 1920-0187 49,299.20$ Waste and Recycle Solutions, Inc Containers PurposeVendor ATTACHMENT 3 125 126 City of La Quinta CITY COUNCIL MEETING: April 21, 2020 STAFF REPORT AGENDA TITLE: EXCUSE ABSENCES FOR PLANNING COMMISSIONER LIBOLT VARNER FROM THE MAY 12 AND 26, 2020 PLANNING COMMISSION MEETINGS RECOMMENDATION Excuse absence for Commissioner Taylor Libolt Varner from the May 12 and 26, 2020 Planning Commission meetings. EXECUTIVE SUMMARY Commissioner Libolt Varner requested to be excused from the May 12 and 26, 2020 Planning Commission meetings due to expected maternity leave. Commissioner Libolt Varner has no excused or unexcused absences in fiscal year 2019/20. FISCAL IMPACT No meeting attendance compensation is paid to absent members. BACKGROUND/ANALYSIS The Municipal Code states: “If any member of a board, commission or committee absents him/herself from two consecutive regular meetings, or absents him/herself from a total of three regular meetings within any fiscal year, his/her office shall become vacant and shall be filled as any other vacancy. A board, commission or committee member may request advance permission from the city council to be absent at one or more regular meetings due to extenuating circumstances, and/or may request the city council to excuse an absence after-the-fact where such extenuating circumstances prevented the member from seeking advance permission to be absent. If such permission or excuse is granted by the city council, the absence shall not be counted toward the above-stated limitations on absences.” ALTERNATIVES Council may deny this request, which would result in the absence being counted toward the Commissioner’s limitation on absences as noted above. Prepared by: Tania Flores, Management Assistant Approved by: Monika Radeva, City Clerk CONSENT CALENDAR ITEM NO. 14 127 128 City of La Quinta CITY COUNCIL MEETING: April 21, 2020 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2019/20 THIRD QUARTER BUDGET REPORT, APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS RECOMMENDATION Receive and file fiscal year 2019/20 Third Quarter Budget Report and approve the recommended budget adjustments. EXECUTIVE SUMMARY •The 2019/20 Third Quarter Budget Report (Attachment 1) provides an update of the City’s fiscal activities from July 2019 through March 2020. •The Report includes revenue and expenditure adjustments. FISCAL IMPACT Recommended adjustments to the General Fund are as follows: BACKGROUND/ANALYSIS Throughout the fiscal year each Department monitors their budget and proposes adjustments to reflect current conditions and ongoing operational needs. Requests are reviewed and discussed by the City Manager and Directors before recommendations are presented in the Budget Report (Attachment 1). Funds with no adjustments have been excluded. BUSINESS SESSION ITEM NO. 1 REVENUES EXPENSES Transient Occupancy Taxes (4,350,000) Sales Taxes, Bradley Burns (1,300,000) Sales Taxes, Measure G (1,400,000) Operating Expenses (2,756,900) SilverRock Operations 300,000 COVID-19 Expenses 500,000 TOTAL (7,050,000) (1,956,900) 129 ALTERNATIVES Council could delay, modify, or reject the requested budget amendments. Prepared by: Karla Romero, Finance Director Approved by: Jon McMillen, City Manager Attachment: 1. 2019/20 Third Quarter Budget Report 130 The annual budget is a living document, which allows for flexibility to accommodate current business needs. Quarterly budget reports are presented to provide ongoing oversight of public funds, relate current and upcoming activities, and request funding adjustments. The City has provided current fiscal year budget impact updates during City Council meetings on 3/17/2020 and 4/7/2020. This 2019/20 Third Quarter Budget Report incorporates previously discussed fluctuations to revenues, expense reductions, use of economic disaster reserves,and unanticipated expenses in association with combating COVID-19. A detailed discussion on these items was presented during the Council meeting on 4/7/2020. The previously discussed expenditure adjustments are detailed in Exhibit A. The General Fund Budget Summary above represents 2019/20 fiscal year to date adjustments with proposed third quarter adjustments highlighted in green. 2019/20 Third Quarter Budget Report Revenue 57,847,200$ Carryover Funding (Capital Projects/Operating)12,598,462$ 1st Quarter Adjustment (110,000) Use of Unassigned Reserves, Dune Palms Rd. 138,839 Use of Unassigned Reserves, Dune Palms Rd. 95,965 2nd Quarter Adjustments Operating 1,377,000 2nd Quarter Adjustments Measure G Reserves 800,000 2020 Census, County Revenue 10,669 3rd Quarter Adjustments Operating (7,050,000) TOTAL REVENUES 65,708,135 Operating/CIP Expenses 55,638,500 Carryover Funding (Capital Projects/Operating)12,598,462 Measure G Reserves (Update)516,400 Fritz Burns Pool Maintenance 22,900 Dune Palms Rd. Drainage Improvements 138,839 Dune Palms, Whitewater Channel Scour Analysis 95,965 2nd Quarter Adjustments Operating 527,468 Alongi Building, Allocated Measure G Reserves 800,000 2020 Census Community Outreach 10,669 3rd Quarter Adjustments Operating (2,456,900) 3rd Quarter Adjustments FEMA COVID Expenses 500,000 TOTAL EXPENDITURES 68,392,303 AMENDED BUDGET DEFICIT (2,684,168)$ Use of Economic Disaster Reserves 2,700,000 AMENDED BUDGET SURPLUS 15,832 General Fund Unassigned Reserves 6/30/2019 16,228,627$ Dune Palms, Drainage Improvements (138,839) Dune Palms, Whitewater Channel Scour Analysis (95,965) Reserve Allocation (5,000,000) CURRENT UNASSIGNED RESERVES 10,993,823$ GENERAL FUND BUDGET SUMMARY ATTACHMENT 1 131 GENERAL FUND REVENUES Originally on 3/17/2020, the General Fund budget shortfall was anticipated to be $6 million, today the estimate continues to be $7,050,000 as presented on 4/7/2020. Revenue loss estimates are based on decreased sales and transient occupancy taxes, which together were anticipated to generate 52% or $30.8 million during fiscal year (FY) 2019/20. Other sources of General Fund revenues continue to be on target or have a lagging impact which would be reflected in future budget projections. GENERAL FUND EXPENSES Identified General Fund operating and capital improvement project reductions total $2,756,900 (detailed in Exhibit A) and summarized by category below. Services & Programs are reduced by $341,900. Reductions include Fritz Burns Pool operations, community events, staff travel and training, and temporary employee services. Capital Projects are reduced by $887,000. Gas Tax funding provided by the General Fund was reduced and therefore the replacement of cove street signs is postponed. Lighting and Landscape District improvements funded by the General Fund are reduced and the Park Equipment Fund contribution from the 132 General Fund has been suspended for the 3rd and 4th quarters of this fiscal year. Contract Services are reduced by $1,028,000. Police contract savings are being recognized without an adjustment to service levels. In addition, on call services for plan checks, engineering, and scanning services have been reduced. Salary and Benefits are reduced $500,000 based on payroll savings from vacant positions, unused health benefits, and contingency for staffing budget reductions. It is important to note these savings are one time in nature, many were realized because of current limited operations and closure of public facilities. These savings would not be available under normal operating circumstances unless expectations for services and community engagement provided by the City are reduced, capital improvements are reduced, or City facilities remain closed. Under Executive Order No. 3, SilverRock Golf Resort operations were closed on March 19, 2020 until further notice. An additional General Fund contribution is anticipated in the amount of $300,000 for grounds maintenance, oversight of essential personnel, and fixed cost such as insurances and leases. COVID-19 COVID-19 Unanticipated Expenses The State of California (CA) has issued a major disaster declaration which was recognized by the federal government. This declaration allows CA to receive funding through FEMA at a 75% reimbursement rate. Identified eligible expenses for La Quinta could include the following: •Management, control and reduction of immediate threats to public health and safety •Purchase and distribution of food, water, ice, medicine, and other consumable supplies, to include personal protective equipment and hazardous material suits •Security and law enforcement •Communications of general health and safety information to the public •Reimbursement for local government personnel overtime costs 133 Federal Emergency Management Agency (FEMA) The City has applied for federal reimbursement under FEMA. Reimbursable costs are anticipated to be nearly $500,000, which is a $200,000 increase from the prior update on 4/7/2020. The increase is attributed to an anticipated contract service for FEMA reimbursement project support and expenses associated with reopening City facilities. Facility expenses focus on adding additional public and staff safety measures as recommended under COVID-19 guidance. Revenue losses, which are having the greatest impact to the budget, do not qualify for FEMA reimbursement. COVID-19 Impacts to Other Funds Gas Tax revenues will be adjusted by the State during the Governor’s May Budget revise and subsequently adjusted by the City before June 30th in a 2019/20 Fourth Quarter Budget Report. USE OF GENERAL FUND RESERVES La Quinta has been actively preparing for the next inevitable economic downturn. The following is a summary of reserves. The City intends to use $4,200,000 to combat COVID-19 impacts. The Economic Disaster Reserve was established in May 2018 and is intended to cover budget shortfalls during unusual economic periods such as those resulting from a declared national, state, or regional emergency which result in a significant decline to revenues. In accordance with the Reserve Policy, reserves are reviewed each year once financial statements are published, and final fund balances are known (January). Funds to replenish reserves will generally come from excess Reserve/Trust Reserve Target Current Balance Use of Reserves Amended Reserves Emergency Reserves Natural Disaster 10,000,000 10,000,000 - 10,000,000 Economic Disaster 11,000,000 11,000,000 (4,200,000) 6,800,000 Cash Flow Reserve 5,000,000 5,000,000 - 5,000,000 Capital Replacement 10,000,000 6,540,000 - 6,540,000 Total Reserves 36,000,000 32,540,000 (4,200,000) 28,340,000 Pension Trust Fund 10,000,000 10,000,000 - 10,000,000 Unassigned Reserves 10,000,000 10,993,823 - 10,993,823 Overall Total 56,000,000 53,533,823 (4,200,000) 49,333,823 134 revenues over expenditures and one-time revenues. These funds may be allocated to reserve categories as directed by City Council. MEASURE G SALES TAX SUMMARY UPDATE Funding from Measure G sales taxes for operational and capital expenses were not amended, however, with reduced revenues the reserve allocation was lowered from $1,916,400 to $516,400 as noted below. Measure G reserves are anticipated to end the year with a balance of $7,438,375. Revenues 2016/17 Actual 1,462,650$ 2017/18 Actual 9,967,657 2018/19 Actual 10,958,118 2019/20 Estimated Budget 8,846,500 (Updated) TOTAL 31,234,925$ Expenditures Operational Capital Reserves Total by Year 2016/17 Eisenhower Dr. Retention Basin 750,000 Measure G Reserves 16/17 (X-Park Funding)712,650 - 1,462,650 2017/18 Public Safety Fund 300,000 North La Quinta Landscape Improvements 1,802,576 Citywide Drainage Enhancements 2,407,373 La Quinta Village Road Diet Project 1,000,388 Measure G Reserves 17/18 (X-Park Funding)147,350 Measure G Reserves 17/18 (Alongi Building Improvements)800,000 Measure G Reserves 17/18 3,509,970 9,167,657 2018/19 Public Safety Fund 850,000 Public Safety Services 2,100,000 Citywide Drainage Enhancements 1,166,500 North La Quinta Landscape Improvements 2,129,613 SilverRock Event Space 1,300,000 Measure G Reserves 18/19 3,412,005 10,958,118 2019/20 Public Safety Services 2,750,000 Corporate Yard Administration/Crew Quarters 411,000 Highway 111 Corridor Improvements 1,000,000 North La Quinta Landscape Improvements 3,859,100 Village Art Plaza Promenade 310,000 Measure G Reserves 19/20 516,400 8,846,500 TOTAL 6,000,000$ 17,796,550$ 7,438,375$ 30,434,925$ 19%57%24% MEASURE G REVENUES AND EXPENDITURES SUMMARY In 2018/19, the City allocated $860,000 from Measure G reserves for the XPark. $712,650 from 2016/17 and a portion of 2017/18 ($147,350) reserves. In 2019/20, $800,000 of Measure G reserves was allocated to the SilverRock Event Site Alongi Building Improvements. 135 136 Department Account Number Account Name Current Budget Reduction Revised Budget City Council 101-1001-60400 Office Supplies 500 (500) - City Council 101-1001-60410 Printing 500 (500) - City Council 101-1001-60137 Community Special Events 8,000 (3,000) 2,652 City Manager 101-1002-60320 Travel and Training 9,000 (4,000) 1,087 City Council 101-1001-60320 Travel and Training 25,900 (10,000) 2,920 City Manager 101-1002-60352 Subscriptions & Publications 1,000 (900) 58 Human Resources 101-1004-60103 Professional Services 110,000 (80,000) 22,977 Human Resources 101-1004-60129 Recruiting/Pre-Employment 30,000 (20,000) 4,887 Human Resources 101-1004-60320 Travel and Training 9,000 (4,000) 1,534 Human Resources 101-1004-60400 Office Supplies 2,000 (500) 400 Human Resources 101-1004-60410 Printing 200 (200) - City Clerk 101-1005-60103 Professional Services 111,100 (60,000) 40,853 City Clerk 101-1005-60320 Travel and Training 15,000 (1,000) 3,321 City Clerk 101-1005-60400 Office Supplies 2,500 - 694 City Clerk 101-1005-60450 Advertising 4,500 (1,500) 1,884 Finance 101-1006-60102 Administration 25,000 (15,000) 9,541 Finance 101-1006-60137 Community Engagement 3,000 (1,000) 242 Finance 101-1006-60400 Office Supplies 4,500 (1,000) 432 Finance 101-1006-60450 Advertising 4,000 (2,000) 1,773 Centralized Services 101-1007-60536 TOT Resort Rebate Program 100,000 - 100,000 Centralized Services 101-1007-71050 Buildings 1,100,000 - 679,449 Centralized Services 101-1007-74010 Land Acquisition 60,000 (50,000) 7,020 Centralized Services 101-1007-99900 Transfers Out - LLD 500,000 (300,000) 23,153 Centralized Services 101-1007-99900 Transfers Out - Gas Tax Fund 595,600 (250,000) (250,000) Police Services 101-2001-60161 Sheriff Patrol 9,680,000 (500,000) 3,892,065 Community Resources Administration 101-3001-60101 Contract Services 25,000 - 25,000 Community Resources Administration 101-3001-60103 Professional Services 5,000 (4,000) 1,000 Community Resources Administration 101-3001-60320 Travel and Training 7,500 (3,000) 1,915 Community Resources Administration 101-3001-60351 Membership Dues 700 (500) 200 Community Resources Administration 101-3001-60400 Office Supplies 3,000 (2,000) 357 Community Resources Administration 101-3001-60527 2-1-1 Hotline 2,100 - 2,100 Wellness Center 101-3002-60107 Instructors 67,000 (20,000) 6,672 Wellness Center 101-3002-60320 Travel and Training 2,000 (1,500) 241 Wellness Center 101-3002-60351 Membership Dues 7,600 (5,000) 1,159 Wellness Center 101-3002-60400 Office Supplies 3,000 (500) 675 Wellness Center 101-3002-60420 Operating Supplies 49,000 (15,000) 6,917 Recreation Programs/Special Events 101-3003-60149 Community Experiences 380,000 (50,000) 82,450 Recreation Programs/Special Events 101-3003-60320 Travel and Training 1,000 (1,000) - Recreation Programs/Special Events 101-3003-60351 Membership Dues 2,400 (2,000) 200 Recreation Programs/Special Events 101-3003-60420 Operating Supplies 11,500 (3,000) 3,544 Parks Maintenance 101-3005-60184 Fritz Burns Pool 252,940 (50,000) 88,982 Parks Maintenance 101-3005-98130 Park Equip. Maintenance 674,000 (337,000) - Marketing 101-3007-60134 Promotional Items 10,000 (5,000) 5,000 Marketing 101-3007-60137 Community Engagement 10,669 (5,000) 5,669 Public Buildings 101-3008-60320 Travel and Training 5,000 (4,000) 322 Design & Development Administration 101-6001-60320 Travel and Training 10,000 (4,000) 1,075 Design & Development Administration 101-6001-60400 Office Supplies 9,000 (5,000) 997 Planning 101-6002-60320 Travel and Training 14,000 (9,000) 1,149 Planning 101-6002-60450 Advertising 12,000 (5,000) 3,703 Planning 101-6002-60103 Professional Services 208,800 (40,000) 80,413 Buildings 101-6003-60118 Plan Checks 175,000 (50,000) 64,984 Buildings 101-6003-60320 Travel and Training 8,000 (5,000) 1,534 Buildings 101-6003-60352 Subscriptions & Publications 7,000 (4,000) 431 Code Enforcement 101-6004-60103 Professional Services 45,000 (30,000) 7,968 Code Enforcement 101-6004-60125 Temporary Agency Services 10,000 (4,000) 1,414 Code Enforcement 101-6004-60410 Printing 10,000 (5,000) 5,000 Code Enforcement 101-6004-60690 Uniforms 4,000 (2,000) 969 The Hub 101-6006-60103 Professional Services 201,000 (120,000) 57,000 The Hub 101-6003-60320 Travel and Training 9,600 (8,000) 765 Public Works Development Services 101-7002-60103 Professional Services 85,000 (15,000) 46,042 Public Works Development Services 101-7002-60183 Map/Plan Checking 120,000 (35,000) 48,328 Public Works Development Services 101-7002-60320 Travel and Training 6,000 (5,000) 570 2019/20 Third Quarter Budget Report General Fund Expense Reductions Exhibit A 137 Streets 101-7003-60320 Travel and Training 5,000 (2,500) 696 Engineering Services 101-7006-60103 Professional Services 95,965 (28,000) 42,454 Engineering Services 101-7006-60104 Consultants 60,000 (20,000) 8,115 Engineering Services 101-7006-60145 Traffic Counts/Studies 50,000 (46,000) 3,600 Engineering Services 101-7006-60320 Travel and Training 10,000 - 3,687 Engineering Services 101-7006-60400 Office Supplies 1,000 (800) 200 Various Various Personnel Adjustments 10,859,500 (500,000) 10,359,500 Total Expense Reductions (2,756,900) 2019/20 Third Quarter Budget Report General Fund Expense Reductions Exhibit A 138 City of La Quinta CITY COUNCIL MEETING: April 21, 2020 STAFF REPORT AGENDA TITLE: DISCUSS NOVEL CORONAVIRUS DISEASE (COVID-19) OPERATIONAL IMPACTS, CONTINUITY OF CITY OPERATIONS, COMMUNITY AND BUSINESS RESOURCES RECOMMENDATION Discuss novel coronavirus disease (COVID-19) operational impacts, continuity of City operations, community and business resources for the City of La Quinta. EXECUTIVE SUMMARY •Numerous coronavirus cases have been confirmed in Riverside County. •The City has focused on providing continuity of essential City services while prioritizing health and safety for the community. •Staff will provide updates on City operations, community and business resources, and enforcement efforts. FISCAL IMPACT As of April 7, 2020, the City anticipates combined General Fund revenue losses of $7,050,000 for fiscal year 2019/20. BACKGROUND/ANALYSIS The City continues to actively monitor updates provided by Riverside County and California Departments of Public Health regarding the coronavirus outbreak. Local impacts have increased with additional confirmed cases in Riverside County. The study session item serves as the City’s third formal update on response efforts, enforcement activity, and mitigation measures to prevent the spread of COVID-19. A presentation by Staff will provide an update on the following City operations: •Ongoing inter-agency and community communication and collaboration STUDY SESSION ITEM NO. 1 139 •STVR program and continuity of services •Enforcement efforts •Community and business resources The health and safety of La Quinta residents, businesses and visitors is top priority. The public is encouraged to visit the City’s website for updates, www.laquintaca.gov/COVID19 Prepared by: Jon McMillen, City Manager 140 MEMORANDUM TO: Honorable Mayor and Members of City Council FROM: Chris Escobedo, Community Resources Director DATE: April 21, 2020 SUBJECT: Community Resources Quarterly Reports The Community Resources Department is pleased to submit its quarterly reports from January through March of 2020. January and February reflect business as usual, reporting on service metrics and accomplishments. On March 17, 2020, the Council declared a local emergency in response to the coronavirus disease 2019, known as COVID-19. The data from the month of March reflects declines in service outcomes, variances in what a normal March would look like, and a shift to the department’s role in the response to COVID- 19 impacts. This memorandum is aimed at providing context for these quarterlies and apprise that the next quarterly reports will be adjusted to reflect departmental objectives with the local declaration and other State and County orders. DEPARTMENTAL REPORT ITEM NO. 4 141 142 COMMUNITY PROGRAMS & WELLNESS REPORT January 1, 2020 –March 31, 2020 Fritz Burns Pool •Pool programming closed during January & February for heater installation •La Quinta residents used Palm Desert Aquatic Center for pool programming during January & February •Pool Re-opening event on March 11. Programs suspended 3/13 due to COVID-19 Open Swim, 22 Pool Re- Opening Event, 22 Attendance Open Swim Pool Re-Opening Event Quarter Highlights •413 Fitness Memberships sold •387 participants for Wellness West programs at Old Town Artisan Studios •200 participants attended Toast to LQ event 143 PROGRAMS JANUARY FEBRUARY MARCH Class Attendees 2,162 2,445 671 Classes Held 235 256 78 Revenue*$34,579 $8,734 $2,420 FITNESS JANUARY FEBRUARY MARCH Attendees 6,340 6,101 1,217 Revenue*$22,320 $12,185 $1,360 RENTALS JANUARY FEBRUARY MARCH Attendees 1,590 2,190 1,660 # of Rentals 61 71 37 Revenue*$3,020 $3,151 $1,201 0 10,000 20,000 30,000 40,000 50,000 60,000 January February March Participation Revenue •January reflects increase in program revenues due to Youth Player Fees ($23,137). •Wellness Center fitness/programs closed March 2-9 for La Quinta Art Celebration. •Reduction in attendance and revenues in March due to COVID-19; programs, fitness, and rentals suspended beginning March 13. *Generated from classes,annual fitness memberships/renewals,daily fitness drop-in attendance,and rentals held at the Wellness Center,La Quinta Museum,La Quinta parks/sports fields,youth player fees,and Creation Station classes and memberships. 144 LIBRARY & CREATION STATION QUARTERLY REPORT January 1, 2020 –March 31, 2020 Quarterly Stats January February March* Visitors 10,970 11,069 Library Cards* *Unable to access stats --- Circulation* *Self check out only, excludes total circulation status 2,851 2,818 - Reference Questions 906 1,486 - Computer Sessions (28 computers available for patron use) 820 1,013 - Wireless Sessions 801 1,361 52 *Due to COVID-19, the Library closed to public on March 17; March stats unavailable Online Services During COVID-19 Closure Services accessed via www.rivlib.net •Ask a Librarian email •LiveChat with a Librarian: Mon-Fri 9 AM -6 PM •Online Card Registration •Digital Resources: eBooks, ancestry access, periodical access, reference help •La Quinta Facebook page updated/active •Developing digital programs to use on this platform •Revamping Summer Reading Program 145 New Programs Beginning January, 3 year-long programs involving reading books from and about different countries and their culture. •Passport to the World (ages 2 -12) Children complete literary activities to earn a stamp, includes monthly Bon Voyage event. •Around the World in 800 Books (ages 13-17) Teens read to collectively earn a group event at the end of the year, includes bimonthly event. •Read the World (ages 18+) Adults read a translated work from the country of the month and meet to discuss, includes book ends craft in collaboration with Creation Station (earn a stamp for each country) 2020 Winter Special Events •2nd Annual Book Fest: 162 All Programs (Suspended March 17, 2020 until further notice) Age appropriate programs available for all patrons Noise Reduction Headphones are available for patron use during programs. Weekly •Baby Storytime (ages 0-18 months) •Toddler Storytime (ages 18 months –3 years old) •Preschool Storytime (ages 3-6 years old) Monthly •Passport to the World (ages 2 -12) •Let’s Talk About Art (ages 8 -12) •Gardeners of the Galaxy (ages 8 -12) •Read to Rusty (ages 8 -12) •Tween Reading Machines book club (ages 8 -12) •Around the World in 800 Books (ages 13 –17) •Image ‘n’ Stories (ages 13 –17) •Anime Zone (ages 13 -17) •Teen Think (ages 13 -17) •Read Your Own Thing (ages 13 -17) •Teen Game Night (ages 13-17) •Writing Workshop; Technology Classes; Master Gardener (ages 18+) •Eisenhower Lectures 146 Book Clubs (ages 18+) •Graphic Novel Club •Chapter Book Club •Classics Book Club •ARYA Book Club •La Quinta Reads •Mystery Book Club •Read the World Book Club Appointments •1-on-1 with a Librarian Outreach & Social Media •The Palms of La Quinta o 4 visits/ 30 patrons assisted •Farmer’s Market Booth – 4 th Sundays, 188 patrons reached •includes library services & story times, free books available •Facebook –1,846 followers •Instagram –1,069 followers •Blogspot –contains blogs about events, book recommendations, book clubs, programs and other library related subjects. 147 Creation Station Stats January February March Memberships 75 79 70 Member Check-ins 69 39 10 Social Media & Collaborations •Facebook –158 followers •Instagram –308 followers •Twitter –22 followers Highlights / Programming January •MakerSpace Camp: TinkerCAD •Makerspace Camp: Sewing February •After School Printers (ASP) program –Thursdays from 3 –6 pm •Dino Shadow-box Valentine Card Making •Old Town Farmers Market •MakerSpace Camp: 3D Printing March •“MakerCraft LIVE!” –weekly videos posted to Facebook •Created MakerSpace blog posting topics, tips, & MakerCraft LIVE! Video transcripts Special Project Partnered with CREATE Center for the Arts to participate in 3D Printing for Good Program to make face shields for health care workers. 148 MUSEUM QUARTERLY REPORT January 1, 2020 –March 31, 2020 Museum Attendance Highlights •3,451 visitors and program/event participants •January and February saw a 39% increase over 2019 attendance Exhibit: Salton Sea Stories 906 935 304 January February March Attendance Exhibit 62% Events 22% Programs 16% ATTENDANCE 2145764 542 149 Events Culture Fix Books •January: Exhibit Opening, Author Talk: Queen of the Salton Sea by Donna Kennedy; February: God of War by Marisa Silver; March: Book of Dead Birds by Gayle Brandeis Culture Fix Art •January: Poetry Reading; February: Artist Adam Rodriguez Culture Fix Music •January: Eevaan Tre; February: Courtney Chambers History Talks: •January: Morgan Levine; February: Sid Burks Toast to LQ Field Trips, Tours: February: Franklin Elementary, LQ Tourism; March: Adventure Club 136 49 88 0 10 20 30 40 50 60 70 80 90 Adult Coloring Club Brown Bag TED Talks Lunch Break w/Huell Howser STITCH Fiber Arts Club Mah Jongg Lunchtime Docs Program Attendance January February March 188 167 136 ATTENDANCE 150 CODE COMPLIANCE/ANIMAL CONTROL QUARTERLY REPORT January 1, 2020 –March 31, 2020 Updates 452 273 445 January February March Site Inspections* False Alarms •$78,514 fees collected •14% decline compared to same quarter last year •Continued outreach with excessive business violators of 5 or more false alarms •Businesses with excessive false alarms this quarter: 14; prior quarter: 14 Code Compliance •Top Code Violations: •Junk/Debris: 69 •Trash Containers: 67 •Landscaping: 61 •Early morning patrols for leash law enforcement had 86 Dedicated patrol hours by Code Officer •Activated Saturday inspections of suspended short-term vacation rentals (STVR’s) *Site inspections to observe reported code issues. 185 158 157 123 150 155 Jan Feb Mar False Alarms 2019 2020 151 Short Term Vacation Rentals (STVR’s) 22 65 100 January February March Hotline Calls •New cases opened this quarter: 67 •New cases opened last quarter: 77 •Suspensions this quarter: 0 •Suspensions YTD: 0 •One Year-Suspensions: 2 •Average number of calls per month (Jan-Mar): 62 Animal Control Update 142 246 68 139 Licensing Statistics New Renewed Closed Not Renewed 66 17 3 0 2 3 0 Impounds Stray Stray-Dead Owner Surrendered Foster Return Confiscated Dispo Requested Adoption Return 17 9 6 1 24 12 Outcomes Adoption Transfer Adoption Partner Return to Owner Euthanized Treatable Euthanized Untreatable RCDAS Community Cat Program 152 COVID-19 Updates Code Compliance COVID-19: Code Compliance is providing full services during this emergency and has increased its coverage to 7-days a week and extended phone service to continue to 8:00 p.m.on Friday and Saturday.To report any COVID-19 or Code issues, please contact Code by: •Calling:(760)777-7050 •Sending an email to CodeComplianceMail@laquintaca.gov •Through the online reporting portal: https://www.laquintaca.gov/residents/report-a- maintenance-issue-gorequest In addition to responding to COVID-19 calls,Code Officers are patrolling closed businesses for signs of vandalism, break-ins etc.and will notify Police and business owners of any issues.Also,La Quinta is providing 30-day extensions for dog licenses that are up for renewal during the COVID-19 emergency period.Code is experiencing a significant increase in calls for service so there are some delays in returning calls,but Code staff is working diligently to investigate every request received. STVR Calls: If you have a concern with a Short-Term Vacation Rental specific to a guest staying at the property in violation of the STVR shut down (Executive Order #7)please call 760-777-7050 during regular business hours.If the concern is for any other issue at a STVR such as noise, over-occupancy,etc.call the STVR hotline at 760-777-7157 24/7 to report those issues.Code continues to follow up on every complaint. SNIP Low Cost Spray/Neuter Clinic Due to COVID-19,SNIP cancelled all clinics until further notice.For more information, please leave a message at (760)366-1100 in English or (760)366-1105 in Spanish. •Clinics held last quarter: January 11 and February 15 Riverside County Animal Services Due to COVID-19,SHELTERS ARE TEMPORARILY CLOSED TO THE PUBLIC. In the event of a pet emergency or animal control question or if you are interested in adopting,fostering or rescuing,please call 951-358-7387.Potential adopters,fosters or rescues can also send an email to shelterinfo@rivco.org or visit their website at: https://www.rcdas.org/ False Alarms La Quinta has suspended False Alarm invoicing due to the hardships being experienced by residents and businesses. Notifications of false alarms are still being sent to alert recipients of any issues with their alarm. 162 305 165 Cases Inspections Complaints As of 4/8/2020 153 154 Public Works/Engineering DepartmentMARCH 2020The Public Works Department consists of six divisions: Engineering, CIP, Parks, Lighting &Landscape, Traffic, Facilities, and Public Works Street Maintenance.Engineering Services: Provides engineering design, construction oversight, and traffic support on avariety of infrastructure projects that help keep La Quinta safe and beautiful. Here are some activitiesfor March 2020:The Cove Restroom and Calle Tecate Parking Lot projects are complete and working onfinal touch up items.The Slurry Seal Improvements and Calle Tecate Striping Improvements project is complete andworking on touch ups and applying green paint. The Electric Vehicle Charging Stations project  completed an  ADA ramp at La Quinta Park andthe charging station at Washington/Highway 111 is almost complete with final striping underway. DEPARTMENTAL REPORT ITEM NO. 6 155 Engineering assistance and project review during March 2020:¨ The Traffic Team completed 3 Citizen Request work orders and 26 scheduledmaintenance work orders.¨ Worked with CVAG to begin the Controller Assessment Pilot Program. The City isevaluating four different controllers along with two Central Management Softwaresolutions as part of the CVAG Valley Wide Synchronization Project.¨ A temporary device has been installed into a City vehicle to evaluate a Road Side UnitAntenna for Travel Time and Connected Car data for Connected Car Demonstrations.When schedules return to normal, demonstrations can be scheduled with KrisGunterson at extension 7078. 156 Repaired sinkhole on Calle Tampico West of Washington Street. Repaired and replaced several traffic signs City wide.Repaired potholes and several locations where  erosion occurred,and set up temporary flooded and lane closure signs due to heavyrain events throughout the City.Buildings: Responded to directives to close all Cityfacilities and park restrooms due to COVID-19. Stafffocused on maintaining a safe work environment byinstalling antibacterial/antimicrobial tape to all high touchareas, as well as installing hands-free hand sanitizingstations throughout City Hall, Wellness Center and PublicWorks Yard.  Parks Update: Responded to directives to closeplayground equipment, skate and dog parks, and courtsdue to COVID-19. Aged picnic tables at Adams Park werereplaced and waste and recycle containers were installed atthe Cove Oasis Trailhead parking lot on Tecate.(Attachment 1)L & L Update:   The contractor focused on regularmaintenance, weed control, and pruning in Citywidemedians.Removed and/or painted over graffiti in various areas as needed.Performed right-of-way weed abatement City wide.Maintained storm water conveyance system City wide.Provided traffic control devices and supported COVID-19 response efforts. 157 158 AFTER AFTER BEFORE AFTER LA QUINTA PARK LA QUINTA PARK ADAMS PARK BEAR CREEK- TRAIL ATTACHMENT 1 159 160 AFTER AFTER BEFORE AFTER BEFORE AFTER AFTER AFTER 161 162 AFTER 163 164 SHERIFF’S STATION QUARTERLY REPORT January 1, 2020 –March 31, 2020 Statistics Priority 1 –Involve circumstances that pose a clearly defined threat to human life or property; Priority 2 –Involve circumstances of an urgent but not life-threatening nature (e.g. minor assaults and batteries); Priority 3 –Involve circumstances which are neither urgent nor life threatening (e.g. disturbances of the peace); Priority 4 –Incidents occurring in the past or “cold” calls. 5.46 13.91 23.61 27.93 5.3 11.43 20.43 25.29 5 12.91 21.2 24.22 Priority 1: Average Response Priority 2: Average Response Priority 3: Average Response Priority 4: Average Response Average Response Time January February March 20 418 474 269 23 425 472 223 22 438 559 256 Priority 1: Calls for Service Priority 2: Calls for Service Priority 3: Calls for Service Priority 4: Calls for Service Number of Calls for Service January February March DEPARTMENTAL REPORT ITEM NO. 8 165 Special Enforcement Team & Business District •Actions: 637 •Property Recovered: $27,992.00 •Narcotics Seized:126.5g /23 pills Traffic Team •Actions: 2,901 Gang Task Force •Actions in La Quinta: 249 •Narcotics Seized: 485.5 g School Resource Officers •Actions: 333 7 1 33 84 21 Collisions DUI Collisions DUI Injury Collision DUI Arrest Traffic Collisions Traffic Injury Collision Community Service Officers & Crime Prevention Specialists •Actions: 624 •Community Meetings: 2 •Trainings: 2 Narcotics Task Force •Actions in La Quinta: 37 •Narcotics Seized: 1504.5 g (53.069 oz) Citizens on Patrol •Actions: 985 •Hours Donated: 319.3 Office Volunteers •Hours Donated: 60 (2 volunteers) Actions by Teams: 0 0 2 85 1 15 8 16 0 0 2 56 1 7 6 23 Rape Homicide Aggravated Assault Larceny Robbery Burglary Vehicle Theft Simple Assault Crime Statistics January February 48 507 849 240 Citations Seat Belt Citations Excessive Speed Citations Hazard Citations Non-Hazard Citations 166 FIRE DEPARTMENT QUARTERLY REPORT January 1, 2020 –March 31, 2020 Incident Response Activity Incident Type # Medical 928 False Alarm 93 Public Service Assistance 75 Traffic Collision 50 Standby 8 Other Fire 8 Vehicle Fire 5 Ringing Alarm 5 Other Miscellaneous 4 Residential Fire 3 Wildland Fire 2 Rescue 1 Incident Total In La Quinta 1182 Average Enroute to On-Scene Time Enroute Time: When a unit has been acknowledged as responding. On-scene Time: When a unit has been acknowledged as being on-scene. <5 Minutes +5 Minutes +10 Minutes +20 Minutes Average Min.% 0 to 5 Min. 1110 709 103 7 5.01 61.02 Truck Report Truck 86 recorded 28 responses and Truck 33 recorded 1 response in La Quinta during this quarter. DEPARTMENTAL REPORT ITEM NO. 9 Mutual Aid LQ Resources Responding in LQ 1145 LQ Resources Aiding Other Jurisdictions 672 Resources Aiding LQ 280 167 Significant Incidents On March 24,2020,Firefighters were dispatched to a reported drowning in La Quinta.Upon arrival,the mother stated she had pulled the patient from a swimming pool then provided rescue breathing as directed by Perris Emergency Command Center prior to EMS arrival.On assessment,the patient was found to be crying and alert,presenting in relatively good medical condition.Patient was transported to a local hospital. Fire Inspection Report Updates: Due to the COVID-19 pandemic, Office of the Fire Marshal (OFM) staff have adapted and modified their levels of service in a forward and progressive manner. The OFM staff were the first in the county to test and implement a Remote Video Inspection process for construction and other types of inspections. This new method and modification is providing for staff and contractor safety while still endeavoring to keep the construction industry operations progressing in some reasonable manner. Activities: American Express Golf Tournament was observed for compliance with the prescribed Public Safety Plan. OFM Staff performed over 50 hours of meetings, review, inspection and standby services for the multi-day event. OFM Staff assisted Fire/EMS, Police and Event operations to address any identified issues –including traffic control and crowd management. Quarterly Statistics –Office of the Fire Marshal: •Development Plan Reviews –134 •Planning Case Reviews –13 •Construction Inspections –264 •Facility Inspections -25 Plan Reviews: SilverRock project continues with the plan review process. All phases have now been submitted and have undergone initial and secondary reviews. The SilverRock project has submitted 7 separate Alternative Materials & Methods Requests for the various development areas which are currently under review. Construction Inspections: •Residence Inn by Marriott -private fire main inspections •Floor & Décor •Okura Sushi •Tradition Golf Club •LQ Resort Meeting Rooms and Boutique •Several large private events at La Quinta Resort and within the Madison Club community utilizing temporary and elaborate tent structures •Cart Mart •CA Desert Museum –private fire main inspections •Old Town LQ –New tenants: RDRNR, TQLAS and Bliss Dentistry 168 WRITTEN PUBLIC COMMENTS CITY COUNCIL MEETING APRIL 21, 2020 1 Monika Radeva From:Monika Radeva Sent:Monday, April 20, 2020 11:56 AM To:steve9r@yahoo.com Cc:City Clerk Mail Subject:RECEIVED: Cherry, Steve 4/21 Written Comments Attachments:COMMENTS FOR THE CITY COUNCIL MEETING OF 21 APRIL 2020.doc Follow Up Flag:Follow up Flag Status:Flagged Good morning Mr. Cherry, This email confirms that the Written Comments provided via the email below, dated 4/18/2020, have been received and will be distributed to Council for consideration prior to the April 21, 2020 regular meeting. Have a wonderful week. Monika Radeva, CMC | City Clerk City of La Quinta  78495 Calle Tampico, La Quinta, CA 92253  Tel: (760) 777‐7035  MRadeva@laquintaca.gov  From: Steve Cherry <steve9r@yahoo.com>   Sent: Saturday, April 18, 2020 10:14 AM  To: City Clerk Mail <CityClerkMail@laquintaca.gov>  Subject: Written Comments  ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information. **  See attached comments - resending to conform with requirements Steve Cherry La Quinta, CA 760-771-8124 Agenda Item: none Written comments: attached CITY COUNCIL MEETING - APRIL 21, 2020 - WRITTEN PUBLIC COMMENTS BY STEVE CHERRY MATTERS NOT ON THE AGENDA - MERIWETHER CORAL MOUNTAIN DEVELOPMENT & CV LINK COMMENTS FOR THE CITY COUNCIL MEETING OF 21 APRIL 2020 1. Meriwether Coral Mountain Development Has any further public presentation been scheduled for this program, either in a town hall format or before the city council. Does the city council intend to require a full environmental impact statement from the developer. This statement, if required, must include noise and traffic mitigation approaches. 2. CV Link Has there been any movement on this item by either the CVAG or the city council since the Highway 111 Corridor report. If so, what - if not, why not. CITY COUNCIL MEETING - APRIL 21, 2020 - WRITTEN PUBLIC COMMENTS BY STEVE CHERRY MATTERS NOT ON THE AGENDA - MERIWETHER CORAL MOUNTAIN DEVELOPMENT & CV LINK 1 Monika Radeva From:Dobrowolski Lenard <lenarddob@hotmail.com> Sent:Monday, April 20, 2020 3:43 PM To:Linda Evans; John Pena; Steve Sanchez; Robert Radi; Kathleen Fitzpatrick Cc:Jon McMillen; Monika Radeva Subject:STR’S moving forward- thoughts on going to three week min. + Follow Up Flag:Follow up Flag Status:Completed ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Mayor Evans, City Council & City Manager 1st! Thank you all for how much you are doing for the city at this time. We are in great hands. As a proud STR owner and local Cove resident. I stand with the city and will continue to comply with any STR direction. That being said, I would request some lightning of the STR restrictions. I employ a local cleaning service, I have a great relations with my neighbors and support many local businesses. The 60 day minimum seems a bit too restrictive. I’m not sure why a 21 day minimum would not also be a good safety measure. We are not hotels but self contained homes. A 21+ day booking right now would most likely be people just like all of us and would stay indoors. Additionally the economic toll is mounting and impacting our local small business community as well. I cannot even imagine the increased workload pressure it’s also putting on the city. Isn’t there some-type of reduction adjustment that can be made with great guidance. Safety 1st however Please Please take this into consideration Lenard Dobrowolski A proud Local Business owner & Cove resident:) Sent from my iPhone CITY COUNCIL MEETING - APRIL 21, 2020 - WRITTEN PUBLIC COMMENTS BY LENARD DOBROWOSKI MATTERS NOT ON THE AGENDA - SHORT-TERM VACATION RENTAL OPERATIONS IN LA QUINTA POWER POINTS CITY COUNCIL MEETING APRIL 21, 2020 4/21/2020 1 City Council April 21, 2020 Regular Meeting City Council April 21, 2020 Closed Session In Progress 1 2 4/21/2020 2 City Council Meeting April 21, 2020 B1 – 2019/20 Third Quarter Budget Report 2019/20 Fiscal Impacts Revenue Loss  $7,050,000 Expenses  Reductions  $2,756,900 7,050,000$ Revenue Losses (2,756,900) Expense Reductions (1,008,932) Budget Surplus (1,400,000) Measure G Reserves 500,000 COVID-19 Expenses 300,000 SilverRock Expenses 2,684,168$ Budget Deficit 2,700,000 Use of Reserves 15,832$ Budget Surplus 3 4 4/21/2020 3 General Fund Reserves $1,500,000  Small Business Economic Relief Program $2,700,000  Operating Expenses Reserve/Trust Reserve Target Current Balance Use of Reserves Amended Reserves Emergency Reserves Natural Disaster 10,000,000 10,000,000 - 10,000,000 Economic Disaster 11,000,000 11,000,000 (4,200,000) 6,800,000 Cash Flow Reserve 5,000,000 5,000,000 - 5,000,000 Capital Replacement 10,000,000 6,540,000 - 6,540,000 Total Reserves 36,000,000 32,540,000 (4,200,000) 28,340,000 Pension Trust Fund 10,000,000 10,000,000 - 10,000,000 Unassigned Reserves 10,000,000 10,993,823 - 10,993,823 Overall Total 56,000,000 53,533,823 (4,200,000) 49,333,823 Measure G Sales Tax Update •Revenues lowered by $1,400,000 •Reserve allocation lowered to $516,400 •Operational & Capital funding remain  preserved •Anticipated reserves $7,438,375 5 6 4/21/2020 4 COVID‐19 Small Business Emergency Economic  Relief Program Questions & Comments May 5, 2020 – 2020/21 Budget Study Session #1 7 8 4/21/2020 5 City Council Meeting April 21, 2020 S1 – Coronavirus and Operational Impacts, Continuity of City Operations, Community and Business Resources 9 10 4/21/2020 6 City Manager’s Office Unwinding Executive Order Numbers: •1 - Closure of City Hall to Public •2 - Closure of Playground Equipment •3 - Closure of SilverRock Golf - Amended to open with safe guidelines •4 - Closure of Golf - Amended to open with safe guidelines City Manager’s Office Unwinding Executive Orders Numbers: •5 - Limited Use Outdoor Recreation @ Parks, Trails and Courts - Amended •6 - Closure of Shared Swimming Pools and Spas •7 - Order Governing 60 day or less Vacation/Motel Rentals – –Preapproval from City required for STVR exemptions 11 12 4/21/2020 7 Marketing Update (COVID‐19) •Stay Home. Save Lives. –Digital Billboards –Social media posts •Outreach postcards –COVID‐19 microsite –Nixle sign‐ups –COVID Email/Phone Hotline –Code/COVID Reinforcement Info –Wellness Center Resource Program Marketing Update (COVID‐19) •City online services & updates •Spanish radio campaign •Business Banners •Volunteer Opportunities •#LoveLQ –LQ businesses helping the community spotlight 13 14 4/21/2020 8 Marketing Update (COVID‐19) •CDC Videos –Proper face covering •Riverside County Public Health –Press conferences –Updates •COVID Resources/Info –6 ft. apart while out –Properly dispose of rubber gloves/masks Enforcement •261 COVID-19 related Cases •323 Complaints received •560 Inspections •22 Citations issued Vast Majority •STVR •Business Non- compliance 15 16 4/21/2020 9 Food Distribution •Bi-weekly food site distribution at •Washington St. Apartments •Hadley Villas •151 people served •Expanded food pick up sites •Resource Line •(760) 564-0096 •34 Calls Short Term Vacation Rental Program •Per Executive Order #7, STVRs prohibited (60 days or  less) o COVID‐19 Resources/Information  ‐ City website ‐ laquintaca.gov o Supplemental language and FAQ •Limited exemptions to allow STVRs •Approval from City required before any bookings for  rental •Documentation; clear and convincing evidence •Questions or assistance call 760‐777‐7000 •Email:  Vacationlq@laquintaca.gov •Online STVR services  http://laquinta.munirevs.com  •24/7 Hotline:  (760) 777‐7157   17 18 4/21/2020 10 Continuity of Services:  Looking Ahead •City Hall Lobby / Concierge Services o Automatic Open“No‐Touch” Doors o Rearrange Seating in Lobby •Glass shields for all public counter spaces o Receptionist at Concierge o Asf Permit Services:  Building, Planning, Business Licenses, STVR, Public Works/Engineering  o Code Compliance, Finance, and Police Services •Signs to direct circulation          •On‐Line appointments •Online permit services  http://laquinta.trakit.net/etrakit3  19 20