2020-21 AMS Security - Security & Fire Alarms for City BldgsRevised May 2017
M E M O R A N D U M
TO: Jon McMillen, City Manager
FROM: Alfred Berumen, Management Analyst
DATE: June 16th, 2020
RE: Alarm Monitoring Services, Inc, (AMS Security) Contract Services
Agreement.
Attached for your signature is the contract services agreement with AMS Security,
for City wide Fire and Burglar Alarm monitoring services. The contract is up to
$10,740. AMS has agreed to waive the monitoring fees for July, August and
September 2020.
Requesting department shall check and attach the items below as
appropriate:
_X_ Contract payments will be charged to account number:
_X_ Amount of Agreement, Amendment, Change Order, etc.: $___$8,055___
_NA_ A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is
attached with
_____ no reportable interests in LQ or ____ reportable interests
_NA_ A Conflict of Interest Form 700 Statement of Economic Interests is not required because this
Consultant does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
_NA_ Approved by the City Council on ________
_X_
_X_
City Manager’s signature authority provided under Resolution No. 2019-021 for budgeted
expenditures of $50,000 or less. This expenditure is $8,055 and authorized by Director
Initial to certify that 3 written informal bids or proposals were received and considered in
selection
The following required documents are attached to the agreement:
_X_ Insurance certificates as required by the agreement (approved by Risk Manager on (6-10-
20_Monika)
_X_ Performance bonds as required by the agreement (originals)
_X_ City of La Quinta Business License number
_X_ A requisition for a Purchase Order has been prepared (amounts over $5,000)
_X_ A copy of this Cover Memo has been emailed to Finance
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CITY OF LA QUINTA
SHORT-FORM SERVICES AGREEMENT
($25,000 OR LESS)
1. PARTIES AND DATE. This Agreement is made and entered into this 1st day of July, 2020,
(“Effective Date”) by and between the City of La Quinta, a Municipal Corporation and Charter
City organized under the Constitution and laws of the State of California with its principal
p lace of business at 78-495 Calle Tampico, La Quinta, CA (“City”) and AMS Security Services,
with its principal place of business at PO Box 14323, Palm Desert, CA (“Vendor”). City and
Vendor are sometimes individually referred to as “Party” and collectively as “Parties” in this
Agreement.
2. TERMS AND CONDITIONS. The Parties shall comply with the terms and conditions in the
attached Exhibit “A.”
3. SCOPE AND SCHEDULE OF SERVICES. Vendor shall provide to City the services pursuant to
the date(s) and schedule(s) described in accordance with the schedule set forth in Exhibit
“B.”
4. TERM. The term of this Agreement shall be from July 1, 2020 to June 30, 2021, unless
earlier terminated as set forth in the attached Terms and Conditions. This Agreement may
not extend beyond a period of five (5) years, unless under the City’s Fiscal Policies and
Procedures this Agreement is exempt from the five (5) year limitation.
5. COMPENSATION. Vendor shall receive compensation for services rendered under this
Agreement at the rates and schedule set forth in the attached Exhibit “C” but in no event
shall Vendor’s compensation exceed Eight Thousand Fifty-Five Dollars ($8,055) per fiscal
year (July 1 to June 30) without written amendment.
6. FORCE MAJEURE. The time period specified for performance of the services rendered
pursuant to this Agreement shall be extended because of any delays due to unforeseeable
causes beyond the control and without the fault or negligence of Vendor including, but not
restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic,
quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency
other than City, and unusually severe weather, if Vendor shall within ten (10) days of the
commencement of such delay notify the City in writing of the causes of the delay. The City
shall ascertain the facts and the extent of delay and extend the time for performing the
Services for the period of the forced delay when and if in their judgment such delay is
C-1
EXHIBIT “C”
COMPENSATION FOR SERVICES
Please reference Exhibit “B”.