2020-21 PWLC II, Inc Change Order 3 - L&L AD 89-1 Lands Maint Project 2018-30Revised May 2017
M E M O R A N D U M
TO: Jon McMillen, City Manager
FROM: Bryan McKinney, Public Works/Engineering Director
DATE: December 15, 2020
RE: PWLC II, Inc., Lighting & Landscape Assessment District 89-1,
Landscape Maintenance Contract, Project No 2018-30
Attached for your signature is a Contract Change Order #3 with PWLC II, Inc for
Landscape Maintenance of Lighting & Landscape Assessment District 89-1.
Requesting department shall check and attach the items below as appropriate:
X Contract payments will be charged to account number: 215-7004-60189
X Amount of Agreement, Amendment, Change Order, etc.: $14,094 ($610,436 2020/21 FY Contract Total)
NA A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
_____ no reportable interests in LQ or ____ reportable interests
NA A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant does not
meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
X Approved by the City Council on December 1, 2020
X City Manager’s signature authority provided under Resolution No. 2018-014 for budgeted expenditures of $50,000
or less. This expenditure is $596,342 and authorized by Council.
NA Initial to certify that 3 written informal bids or proposals were received and considered in selection
The following required documents are attached to the agreement:
X Insurance certificates as required by the agreement (approved by Risk Manager on _____________ date)
NA Performance bonds as required by the agreement (originals)
X City of La Quinta Business License number 0103876, Expiration 04/30/21
NA A requisition for a Purchase Order has been prepared (amounts over $5,000)
X A copy of this Cover Memo has been emailed to Finance (Claudia)
ATTACHMENT 1
--GEM oftht DESERT --
Sheet 1 of 1
AGREEMENT: CITYWIDE LANDSCAPE MAINTENTANCE SERVICES, LANDSCAPE AND
LIGHTING DISTRICT 89-1
PROJECT NO. 2018-30
CONTRACTOR: PWLC II, INC.
CHANGE ORDER NO. 3
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Pursuant to the terms of the original Agreement for Contract Services, you are hereby directed to make the herein
described changes or do the following described work not included in the plans and specifications for this Agreement.
Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original
Agreement.
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DESCRIPTION OF CHANGE
1. As provided in Section 2000, 2.0, contract terms; the City and Contractor agree to
2. Add Dune Palms -East parkway from Westward Ho to south of north trailer park entrance .
3. Add Tampico/Eisenhower Round-a-Bout and perimeter landscape
4. Add Bermudas/ Ave 52 Round-a-Bouts (2) and perimeter landscape.
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Previous Agreement Amount Through
Chanqe Order No. 3 $596,342
Add This Chanae Order $14,094
Revised Aqreement Total $610,436
By reason of this change order the time of completion is adjusted as follows: -0-days
added/deleted to contract time. The start date for these services shall be: 12/01/20
•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••
Submitted By: ______________________ Date: _______ _
Approved By: _______________________ Date: _______ _
***************************************************************
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if
this proposal is approved, that we will provide all equipment, furnish all materials, perform al! labor, except as may be
noted above, and perform all services necessary to complete the above specified work, and hereby accept as full
payment the amount shown above, which includes all direct and indirect overhead expenses for any delays.
Accepted By: ____ __ --:.P....::.r....;::e=s=id=-e=n=t,,,__ __ _
Print Na me : ___ .... u ...... l .... R ..... a .... s ... m .......... u ... s .... s ..... e ...... n..__ _____ Print Company:_._P .... W ..... L...,C .......... I ... I ... , ..... I ...... N .... C......_ ___ _
Digitally signed by Bryan McKinney
DN: cn=Bryan McKinney, o, ou,
email=bmckinney@laquintaca.gov, c=US
Date: 2020.12.03 07:39:41 -08'00'12/3/2020
12/3/2020
City of La Quinta
CITY COUNCIL MEETING: December 1, 2020
STAFF REPORT
AGENDA TITLE: APPROVE CHANGE ORDER NO. 3 TO CONTRACT WITH
PWLC II, INC FOR LANDSCAPE MAINTENANCE SERVICES TO INCLUDE
ADDITIONAL SERVICE AREAS IN THE LANDSCAPE AND LIGHTING ASSESSMENT
DISTRICT 89-1
RECOMMENDATION
Approve Contract Change Order No. 3 to Contract with PWLC II, Inc. for
landscape maintenance services to include additional service areas in the
Landscape and Lighting Assessment District 89-1 in the amount of $28,188;
and authorize the City Manager to execute the Change Order.
EXECUTIVE SUMMARY
•The City contracts landscape maintenance services for all public medians,
parkways and retention areas throughout the City.
•On May 21, 2019, City Council awarded a Contract to PWLC II, Inc.
(PWLC) to provide landscape maintenance services for the Landscape and
Lighting Assessment District 89-1 (L&L).
•Change Order No 3. includes additional service areas on Dune Palms
Road, Calle Tampico, Eisenhower Drive, Avenue 52, and Avenida
Bermudas.
FISCAL IMPACT
The total contract cost for fiscal year (FY) 2020/21 is $596,342, the annual cost
for the additional service areas would be $28,188. Service for the additional
areas would begin on January 1, 2021. The increase to the contract amount in
FY 2020/21 would be $14,094, with a total contract price of $610,436. Funds
are available in Landscape Contracts (Account No. 215-7004-60112).
BACKGROUND/ANALYSIS
The L&L provides landscape and lighting maintenance services citywide. This
includes all public medians, parkways, and retention areas. These services are
necessary for roadway safety, water retention, and visual aesthetics.
In May 2019, the City Council approved a Contract with PWLC to provide
maintenance for all City medians in the L&L. In February, 2020, Council
approved Change Order No. 1 which included removal of the maintenance area
on Dunes Palms Road and Avenue 47 and added medians on Monroe Street.
CONSENT CALENDAR ITEM NO. 3
17
In May 19, 2020, Council approved Change Order No. 2 which included a
one-year contract extension, additional landscape maintenance areas on Calle
Tampico from Phase I of the Complete Streets Project, and a 15% contract
reduction.
Change Order No. 3 will include additional maintenance service areas on Dune
Palms Road on the east parkway north of Westward Ho; and from Phases II and
III of the Complete Streets Project on Calle Tampico, Eisenhower Drive, Avenue
52, and Avenida Bermudas. Landscape maintenance service for these areas
would begin on January 1, 2021.
Per the City’s Purchasing Policy, amounts paid to vendors/contractors over
$50,000 must be approved by Council.
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape
Approved by: Bryan McKinney, Public Work Director, City Engineer
Attachment 1: Contract Change Order No.3
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