FY 2017-18 Art in Public Places (APP) Annual ReportCity of La Quinta
CITY COUNCIL MEETING: December 18, 2018
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2017/18 ART IN PUBLIC
PLACES ANNUAL REPORT
RECOMMENDATION
Receive and file the Fiscal Year 2017/18 Art in Public Places Annual Report.
EXECUTIVE SUMMARY
•Per the Municipal Code, the City must expend or commit fees from the
Art in Public Places (APP) program within two years of receipt and monies
collected must be accounted for in a separate fund.
•An annual review of administrative expenses is required. There were no
administrative expenses for 2017/18.
•Attachment 1 presents the required analysis; the City has complied with
the time limit for expenditure of fees and there are no findings to report.
FISCAL IMPACT – None
BACKGROUND/ANALYSIS
The City’s APP fund is governed by the Municipal Code. Annually, the City must
demonstrate that it has complied with the following:
•A determination whether or not the fees have been committed for use
within two years of collection. Fees may be used for:
The cost of public art and its installation;
The cost to purchase or lease art sites;
Waterworks, landscaping, lighting and other objects, which are an
integral part of the artwork;
Frames, mats, pedestals and other objects necessary for the proper
presentation of the artwork;
Walls, pools, landscaping or other architectural or landscape
architectural elements necessary for the proper aesthetic and
structural placement of the artwork;
Maintaining and repairing artwork;
Administrative expenses to otherwise implement the APP program;
Endowments; and
Art replacement.
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•Review administrative expenses to ensure they were reasonably
assessed to implement this program and that they do not exceed five
percent of the total funds in the account on July 1 of any year or
$25,000 in any fiscal year.
If fees collected are not committed for the aforementioned uses, they are
returned to the contributor. Staff analyzed APP fund revenues and
expenditures, and no reimbursements are due to contributors. There were no
excess administrative costs. During 2017/18, the APP funds were used to
purchase the following art pieces:
•Commissioned Art Pieces from Thetford & Shavin Art Enterprise, LLC.
•Commissioned Art Piece from Dolan Geiman Inc.
Both art pieces are on display at the La Quinta Library MakerSpace.
ALTERNATIVES
As this report is a requirement of the Municipal Code, staff does not
recommend an alternative.
Prepared by: Karla Campos, Finance Director
Approved by: Frank J. Spevacek, City Manager
Attachment: 1. Art in Public Places FY 2017/18 Annual Financial Report
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City of La Quinta ATTACHMENT 1
Art in Public Places (Fund 270)
FY 2017/18
Beginning Ending
Account Description
Fund Balance
at 7/1/2017 As of 6/30/2018
Fund Balance
at 6/30/2018
Revenues & Other Sources:
Developer fees 32,607
Interest income 4,034
Reimbursements 6,750
Total Sources 43,391$
Expenditures & Other Uses
Art Purchases 70,012
Maintenance of Public Art 14,686
Project Administration -
Transfers Out for Construction Art Project -
Total Uses 84,699
Total Available 550,334$ (41,308)$ 509,026$
Two Year Test
Using First In First Out Method
Summary of Funds
Beginning
Fund Balance
Revenues
Collected Expenditures Committed Unspent
June 30, 2014 677,886 99,190 86,993 271,307 418,776
June 30, 2015 682,810 115,356 110,432 253,768 433,966
June 30, 2016 682,810 47,187 163,012 529,000 37,985
June 30, 2017 566,985 47,660 64,312 522,000 28,333
June 30, 2018 550,334 43,391 84,699 522,000 (12,974)
Total Revenue For Last Five Years 352,784$ 509,448$ 2,098,075$
Result : Two Year Spent or Committed Test Met
Future commitments for unspent funds are detailed below.
Art in Public Places Expenses and Future Commitments
Capital Projects and Expenses
FY 17/18
Expenses Committed % Complete
% funded with
fee
Sculpture Restorations and Maintenance 14,008 100%100%
Acknowledgement Plaques and Signs 678 100%100%
Veterans Monument Upgrades/Expansion 49,920 100%100%
Art Plaques 13,551 100%100%
Thetford & Shavin Art Enterprise LLC - Commissioned Art 3,750 100%100%
Dolan Geiman Inc. - League Bench 2,792 100%100%
FY 2018/19 Budget for Art Purchases and Maintenance 122,000 2%100%
FY 2018/19 New CIP - SilverRock Event Space 100,000 0%3%
FY 2018/19 New CIP - La Quinta Village Complete Streets 95,000 0%23%
FY 2018/19 New CIP - Jefferson/Avenue 53 Roundabout 5,000 0%0.28%
Carryovers for Capital Projects - Dune Palms Bridge 200,000 0%1%
Total 84,699 522,000
The Art in Public Places fund is used to account for fees paid in lieu of acquisition, installation, replacement, maintenance and repair of
approved art works at approved sites. The fees are refundable if not expended or committed within two years.
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