FY 2016-17 Art in Public Places (APP) Annual ReportCity of La Quinta
CITY COUNCIL MEETING: December 5, 2017
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2016/17 ART IN PUBLIC PLACES ANNUAL
REPORT
RECOMMENDATION
Receive and file the Fiscal Year 2016/17 Art in Public Places Annual Report.
EXECUTIVE SUMMARY
Per the Municipal Code, the City must expend or commit fees from the Art in Public
Places (APP) program within two years of receipt and monies collected must be
accounted for in a separate fund.
An annual review of administrative expenses is required. There were no
administrative expenses for 2016/17.
Attachment 1 presents the required analysis; the City has complied with the time
limit for expenditure of fees and there are no findings to report.
FISCAL IMPACT – None
BACKGROUND/ANALYSIS
The Municipal Code governs the APP fund. Annually, the City must demonstrate that it
has complied with the following:
A determination whether or not the fees have been committed for use within two
years of collection; fees may be used for:
The cost to purchase or create public art and its installation;
The cost to purchase or lease art sites;
Waterworks, landscaping, lighting and other objects, which are an integral
part of the artwork;
Frames, mats, pedestals and other objects necessary for proper
presentation;
Walls, pools, landscaping or other architectural or landscape architectural
elements necessary for the proper aesthetic and structural placement;
Maintenance and repair;
Administrative expenses to implement the APP program;
Endowments; and
Art replacement.
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Administrative expenses were reasonably assessed to implement this program
and that they do not exceed five percent of the total funds in the account on
July 1 of any year or $25,000 in any fiscal year.
If fees collected are not committed for the aforementioned uses, they are returned to the
contributor. Staff analyzed APP fund revenues and expenditures, and no reimbursements
are due to contributors. There were no excess administrative costs. During 2016/17, the
APP funds were used to purchase the following art pieces:
Lawrence Edwards Meyers – Flight of Man
Lawrence Edward Meyers – Patent Pending
Christine Hausserman – Eclipse
ALTERNATIVES
As the report is a requirement of the Municipal Code, staff does not recommend an
alternative action.
Prepared by: Karla Campos, Finance Director
Approved by: Frank J. Spevacek, City Manager
Attachment: 1. Art in Public Places FY 2016/17 Annual Financial Report
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City of La Quinta ATTACHMENT 1
Art in Public Places (Fund 270)
FY 2016/17 Annual Report
Beginning Ending
Account Description Fund Balance FY 16/17 Fund Balance
Revenues & Other Sources:
Developer fees 44,920
Interest income 2,740
Reimbursements
Total Sources 47,660$
Expenditures & Other Uses
Art Purchases 31,500
Maintenance of Public Art 32,812
Project Administration -
Transfers Out for Construction Art Project 0
Total Uses 64,312
Total Available 566,985$ (16,651)$ 550,334$
Two Year Test
Using First In First Out Method
Summary of Funds
Beginning
Fund Balance
Revenues
Collected Expenditures Committed Unspent
June 30, 2013 665,689 53,770 253,573 282,627 183,259
June 30, 2014 677,886 99,190 86,993 271,307 418,776
June 30, 2015 682,810 115,356 110,432 253,768 433,966
June 30, 2016 682,810 47,187 163,012 529,000 37,985
June 30, 2017 566,985 47,660 64,312 522,000 28,334
Total Revenue For Last Five Years 315,503$ 614,010$ 1,336,702$
Result : Two Year Spent or Committed Test Met
Future commitments for unspent funds are detailed below.
Art in Public Places Expenses and Future Commitments
Capital Projects and Expenses
FY 16/17
Expenses Committed % Complete
% funded with
fee
Sculpture Restorations and Maintenance 29,643 100% 100%
Acknowledgement Plaques and Signs 1,850 100% 100%
Veterans Day Event Art Piece Updates 1,319 100% 100%
Christine Hausserman - Eclipse Art Purchase 3,500 100% 100%
Lawrence E. Meyers - Flight of Man Art Purchase 10,000 100% 100%
Lawrence E. Meyers - Patent Pending Art Purchase 18,000 100% 100%
FY 2017/18 Budget for Art Purchases and Maintenance 122,000 2% 100%
Carryovers for Capital Projects - Dune Palms Bridge 200,000 0%1%
Shovel Ready Art Projects 200,000 0% TBD
Total 64,312 522,000
The Art in Public Places fund is used to account for fees paid in lieu of acquisition, installation, replacement, maintenance and repair of approved art
works at approved sites. The fees are refundable if not expended or committed within two years.
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