2020 CVAG Reimbursement Agrmt ATP - Avenue 48 Art & Music Line Designta Qa�fra
GE\4 ofebe DESERT —
MEMORANDUM
TO: Jon McMillen, City Manager
FROM: Julie Mignogna, Management Analyst
DATE: March 12, 2020
RE: Reimbursement Agreement between the City of La Quinta and
CVAG for the Avenue 48 Arts and Music Line Design
Attached for your signature is the agreement referenced above.
Please sign the attached agreement(s) and return to City Clerk for processing and
distribution.
Requesting department shall check and _attach _the items below as appropriate:
X Contract payments will be charged to account number: Will be incorporated into the 2020/21 General
Fund operating budget
X Amount of Agreement, Amendment, Change Order, etc.: $324,061.00
A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
no reportable interests in LQ or _ reportable interests
X A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
X Approved by the City Council on March 3, 2020
City Manager's signature authority provided under Resolution No. 2018-014 for budgeted expenditures
of $50,000 or less. This expenditure is [Council, Director, etc]
Initial to certify that 3 written informal bids or proposals were received and considered in selection
The following required documents are attached to the agreement:
N/A Insurance certificates as required by the agreement (approved by Risk Manager on date)
N/A Performance bonds as required by the agreement (originals)
N/A City of La Quinta Business License number
N/A A requisition for a Purchase Order has been prepared (amounts over $5,000)
X A copy of this Cover Memo has been emailed to Finance (Sandra)
Revised May 2017
AGENCY REIMBURSEMENT AGREEMENT
BY AND BETWEEN CVAG AND THE CITY OF LA QUINTA
ATP — ARTS & MUSIC LINE
THIS AGREEMENT is made and entered into this Okday of W"
2020, by and between the City of La Quinta ("Agency"), and the Coachella Valley
Association of Governments, a California joint powers agency, ("CVAG"), and is made
with reference to the following background facts and circumstances:
RECITALS
The "Coachella Valley Area Transportation Study", a valley -wide study prepared
under the auspices of CVAG, has identified various transportation and highway projects
and corridors throughout the Coachella Valley to be of regional importance. This project
is in the 2016 Transportation Project Prioritization Study (TPPS) document; and,
Approval of a highway financing measure by the voters of Riverside County in
November of 1988, as well as the approval of an extension of Measure A by the voters in
November of 2002, has created a source of funds with which to construct such projects;
and,
CVAG by agreement with its member agencies and with the Riverside County
Transportation Commission ("RCTC"), has been designated as the agency through which
such funds are to be conveyed and disbursed for the purpose of completing said regional
transportation projects; and,
CVAG Executive Committee, on July 31, 2006, approved the implementation of the
amended Transportation Uniform Mitigation Fee "TUMF" Fee Ordinance to increase the
collected TUMF Fee, effective January 1, 2007; and,
Under CVAG's policy of funding eligible projects with member jurisdictions, effective
January 1, 2007, the responsible jurisdiction(s) will be responsible for paying Twenty-five
Percent (25%) of the Project costs (the Local Share), as well as any ineligible project
costs, and CVAG will be responsible for Seventy-five Percent (75%) of eligible Project
costs (the Regional Share).
CVAG and the Agency desire to proceed with the ATP — ARTS & MUSIC LINE
Project. The estimated engineering cost of the Project is $2,731,897. CVAG's
share of the Project cost is not -to -exceed $2,048,923, being 75% of the anticipated
Regional Share of the Project costs.
NOW, THEREFORE, in consideration of the mutual covenants and subject to the
conditions contained herein, the parties do agree as follows:
1. The program embodied in this agreement for the reimbursement of funds
by CVAG shall apply only to those regional arterial projects that have heretofore been
identified in CVAG's Transportation Project Prioritization Study or specifically authorized
by CVAG's Executive Committee. The Project was specifically approved by CVAG's
Executive Committee as consistent with the TPPS on 30 September 2019 and is therefore
eligible.
2. The Project is generally described as and consists of the following: ATP
— ARTS & MUSIC LINE Project. These services will hereinafter be referred to as the
"Project".
3. The scope of work of the Project is more particularly described in Exhibit
"A", entitled "Scope of Services " attached hereto and made a part hereof. The cost
estimate for the Project is more particularly described in Exhibit "B" - "Estimate of Cost",
attached hereto and made apart hereof. The cost estimates include amount CVAG shall
pay to outside contractors in connection with the Project. The amount of the Jurisdiction
One -Quarter and the CVAG Three -Quarters shall be calculated by reference to the cost
estimates as shown on Exhibit "B" unless amended pursuant to the provisions of
Paragraph 6.
4. It is the agreement between CVAG and Agency that of the total
estimated cost of the project will be approximately $2,731,897, CVAG' Regional Share
will equal $2,048,923, and the Local share shall be $682,974. The 25% local share shall
be split between The City of La Quinta, the City of Indio and the City of Coachella.
The proportional share owed by each jurisdiction shall be determined by linear mile of the
Arts & Music Line located within that Jurisdiction and is included in Exhibit "B". This
Agreement shall establish that CVAG may decline or delay regional funds should it be
determined that such action is necessary to maintain a minimum balance of regional
funds.
5. Agency agrees to Pay reimbursement for its proportional share of only
those costs which are eligible for reimbursement to CVAG, as outlined in the CVAG
Policies and Procedures Manual for the Regional Arterial Program, as most recently
amended.
6. CVAG shall be responsible for initial payment of all covered costs as they
are incurred. Following payment of such costs, CVAG shall submit invoices to Agency
requesting reimbursement of the proportionate share of those eligible costs associated
with the Project. Each invoice shall be accompanied by detailed contractor invoices, or
other demands for payment addressed to CVAG, and documents evidencing CVAG's
payment of the invoices or demands for payment. CVAG shall also submit a Project
Completion Report, in a form acceptable to Agency.
6.1 Upon receipt of an invoice from CVAG, Agency may request
additional documentation or explanation of the Project costs. Undisputed reimbursement
amounts shall be paid by Agency to CVAG within thirty (30) days.
6.2 If a post -payment audit or review indicates that Agency has
Provided reimbursement to CVAG in an amount in excess of its proportionate share of
eligible costs, or has provided reimbursement of ineligible Project costs, CVAG shall
reimburse Agency for the excess or ineligible payments within thirty (30) days of
notification by Agency.
7. Prior to any final payment to CVAG by Agency, a final report shall be
submitted to Agency by CVAG containing a record of all payments made for said Project
and the source of funds of all such payments, together with a record of all change orders,
cost over -runs, and other expenses incurred. Final payment will thereafter be paid by
Agency in accordance with its rules, regulations and policies concerning project cost
determination and expense eligibility.
8. The format used for all bids solicited by CVAG for the Project shall require
itemization sufficient to allow quantities of each bid item to be easily discernible.
9. The parties agree that should unforeseen circumstances arise which result
in new work not covered in Exhibit 'A," an increase of any costs over those shown in
Exhibit "B," or other changes in the Scope of Work are proposed, CVAG and Agency will
in good faith consider an amendment to this Agreement to provide for further appropriate
reimbursement if the proposed amendment is in accordance with the policies,
procedures, and cost determination/expense eligibility criteria adopted by CVAG. Non -
substantive changes may be made to this agreement subject to CVAG and Agency's
General Counsel's approval.
10. CVAG shall maintain an accounting of all funds received from Agency
pursuant to this Agreement in accordance with generally accepted accounting principles.
CVAG agrees to keep all Project contracts and records for a period of not less than three
years from the date a notice of completion is filed by CVAG on such Project; or, if the
Project is not one as to which a notice of completion would normally be recorded, for three
years from the date of completion. CVAG shall permit Agency, at any reasonable time,
upon reasonable notice, to inspect any records maintained in connection with the Project.
Agency shall have no duty to make any such inspection and shall not incur any liability or
obligation by reason of making or not making any such inspection.
11.The occurrence of any one or more of the following events shall constitute
an event of default and CVAG shall provide Agency with immediate notice thereof.
11.1 Any warranty, representation, statement, report or certificate
made or delivered to Agency by CVAG or any of CVAG's officers, employees or agents
now or hereafter which is incorrect, false, untrue or misleading in any material respect;
11.2 CVAG shall fail to pay, perform or comply with, or otherwise
shall breach, any obligation, warranty, term or condition in this Agreement or any
amendment to this Agreement, or any agreement delivered in connection with the Project;
or,
11.3 There shall occur any of the following: dissolution, termination
of existence or insolvency of Agency; the commencement of any proceeding under any
bankruptcy or insolvency law by or against Agency; entry of a court order which enjoins,
restrains or in any way prevents Agency from paying sums owed to creditors.
12. No waiver of any Event of Default or breach by one party hereunder shall
be implied from any omission by the other party to take action on account of such default,
and no express waiver shall affect any default other than the default specified in the
waiver and the waiver shall be operative only for the time and to the extent therein stated.
Waivers of any covenant, term, or condition contained herein shall not be construed as a
waiver of any subsequent breach of the same covenant, term or condition. The consent
or approval by one party to or of any act by the other party shall not be deemed to waive
or render unnecessary the consent or approval to or of any subsequent or similar act.
13. This Agreement is made and entered into for the sole protection and benefit
of CVAG and Agency and no third person shall have any right of action under this
Agreement.
14. It is the intent of the Agency and CVAG that the Project be represented as
being funded by Measure "A"/TUMF funds. All public notices, news releases, and
documents shall indicate that the Project is being cooperatively developed by the Agency,
RCTC, and CVAG using Measure "A"/TUMF funds. Prior to initiation of on -site
construction, CVAG agrees to provide at least one "Project Sign" to be placed in a safe
and visible location near the site of construction so that all travelers passing the location
have the opportunity to observe who the agencies are that are providing funds for the
construction of the Project. The project funding sign for this Project shall be
modified to conform to the Bicycle and Pedestrian Safety Program with the design
to be approved by CVAG.
15.This Agreement is for funding purposes only and nothing herein shall be
construed so as to constitute Agency as a party to the construction or in ownership or a
partner or joint venturer with CVAG as to the Project. The Agency shall assume the
defense of, indemnify and hold harmless CVAG, its member agencies, and their
respective officers, directors, agents, employees, servants, attorneys, and volunteers,
and each and every one of them, from and against all actions, damages, claims, losses
and expenses of every type and description to which they may be subjected or put by
reason of or resulting from the actions or inactions of the Agency related to the Project or
taken in the performance of this Agreement or any agreement entered into by Agency
with reference to the Project. CVAG shall assume the defense of, indemnify and hold
harmless the Agency, its officers, directors, agents, employees, servants, attorneys, and
volunteers, and each of them, from and against all actions, damages, claims, losses, and
expenses of every type and description to which they may be subjected or put by reason
of or resulting from the actions of CVAG taken in the performance of this Agreement.
16. CVAG agrees to include in its contract specifications and bid documents
a requirement that all prime contractors shall name Agency and its member agencies as
"also insured" on all liability insurance coverage required by CVAG on each contract.
CVAG will provide a copy of the Insurance Certificate to Agency, depicting Agency as
"also insureds," within 30 days of signing a contract with the prime contractor.
17.Any dispute concerning a question of fact arising under this Agreement that
is not disposed of by voluntary negotiations between the parties shall first be decided by
the CVAG Executive Director or designee, who may consider any written or verbal
evidence submitted by Agency. This decision shall be issued in writing. However, no
action in accordance with this Section shall in any way limit either party's rights and
remedies through actions in a court of law with appropriate jurisdiction. Neither the
pendency of dispute nor its consideration by CVAG will excuse Agency from full and
timely performance in accordance with the terms of this Agreement.
18. Any agency receiving federal funds must have an , approved
Disadvanta ed Business Enterprise program. All recipients of Federal Highway
Administration (FHWA) funds must carry out the provisions of Part 26, Title 49 of the Code
of Federal Regulations (CFR) which established the Federal Department of
Transportation's policy supporting the fullest possible participation of firms owned and
controlled by minorities and women in the Department of Transportation programs.
Except to the extent that such or other contrary federal regulations may apply, Agency
covenants that, by and for itself and all persons claiming under or through it, there shall
be no discrimination against or segregation of any person or group of persons on account
of race, color, creed, religion, sex, marital status, national origin or ancestry in the
performance of this Agreement.
19. CVAG warrants that all aspects of the Project shall be undertaken in
compliance with all applicable local, state and federal rules, regulations and laws.
20. This Agreement may not be assigned without the express written consent
of Agency first being obtained.
21. Agency, its successors in interest and assigns shall be bound by all the
provisions contained in this Agreement.
22. No officer or employee of CVAG shall be personally liable to Agency, or
any successor in interest, in the event of any default or breach by CVAG or for any amount
with may become due to Agency or to its successor, or for breach of any obligation of the
terms of this Agreement.
23. Notwithstanding any other provision herein, CVAG shall not be liable for
payment or reimbursement of any sums for which CVAG has not first obtained the
necessary and appropriate funding from TUMF and/or Measure "A" monies.
24. No officer or employee of Agency shall have any personal interest, direct
or indirect, in this Agreement; nor shall any such officer or employee participate in any
decision relating to this Agreement which effects his or her personal interest or the interest
of any corporation, partnership or association in which she or he is, directly or indirectly,
interested, in violation of any state, federal or local law.
25. CVAG warrants that the funds received by Agency pursuant to this
Agreement shall only be used in a manner consistent with CVAG's reimbursement policy
and all applicable regulations and laws. Any provision required to be included in this
type of agreement by federal or state law shall be deemed to be incorporated into this
Agreement.
26. All notices or other communications required or permitted hereunder shall
be in writing and shall be either personally delivered (which shall include delivery by
means of professional overnight courier service which confirms receipt in writing, such as
Federal Express or UPS); sent by telecopier or facsimile machine capable of confirming
transmission and receipt; or sent by certified or registered mail, return receipt requested,
postage prepaid to the following parties at the following addresses or numbers:
If to City of La Quinta: Bryan McKinney
Public Works Director/City Engineer
City of La Quinta
78495 Calle Tampico
La Quinta, California 92253
Telephone: (760) 777-7045
If to CVAG: CVAG
Eric V. Cowle
73-710 Fred Waring Drive
Palm Desert, CA 92260
Telephone: (760) 346-1127
Notices sent in accordance with this paragraph shall be deemed delivered upon the next
business day following the: (i) date of delivery as indicated on the written confirmation
of delivery (if sent by overnight courier service); (ii) the date of actual receipt (if personally
delivered by other means); (iii) date of transmission (if sent by telecopier or facsimile
machine); or (iv) the date of delivery as indicated on the return receipt if sent by certified
or registered mail, return receipt requested. Notice of change of address shall be given
by written notice in the manner detailed in this paragraph.
27. This Agreement and the exhibits herein contain the entire agreement
between the parties and is intended by the parties to completely state the agreement in
full. Any agreement or representation respecting the matter dealt with herein or the
duties of any party in relation thereto, not expressly set forth in this Agreement, is null and
void.
28. If any term, provision, condition, or covenant of this Agreement, or the
application thereof to any party or circumstance, shall to any extent be held invalid or
unenforceable, the remainder of the instrument, or the application of such term, provision,
condition or covenant to persons or circumstances other than those as to whom or which
it is held invalid or unenforceable, shall not be affected thereby and each term and
provision of this Agreement shall be valid and enforceable to the fullest extent permitted
by law.
29. In the event either party hereto brings an action or proceeding for a
declaration of the rights of the parties, for injunctive relief, for an alleged breach or default,
or any other action arising out of this Agreement, or the transactions contemplated
hereby, the prevailing party in any such action shall be entitled to an award of reasonable
attorneys' fees and costs incurred in such action or proceeding, in addition to any other
damages or relief awarded, regardless of whether such action proceeds to final judgment.
30. Time is of the essence in this Agreement, and each and every provision
hereof in which time is an element.
31. This Agreement and all documents provided for herein shall be governed
by and construed in accordance with the laws of the State of California. Any litigation
arising from this Agreement shall be adjudicated in the courts of Riverside County, Desert
Judicial District, State of California.
32. CVAG warrants that the execution, delivery and performance of this
Agreement and any and all related documents are duly authorized and do not require the
further consent or approval of any body, board or commission or other authority.
33. This Agreement may be executed in one or more counterparts and when
a counterpart shall have been signed by each party hereto, each shall be deemed an
original, but all of which constitute one and the same instrument.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed
by their duly authorized representatives on this date:
ATTEST:
By:
MONIKA RAD VA, City Clerk
APPROVED AS TO FORM:
CITY OF La Quinta
By: w
N McMILLEN, City Manager
BY: LLIAM H. IHRKE, CITY ATTORNEY
EXHIBIT "A"
SCOPE OF SERVICES
AGENCY REIMBURSEMENT AGREEMENT
BY AND BETWEEN CVAG AND CATHEDRAL CITY
2019 ATP Safety Projects
The Scope of Services for this Project includes:
The preparation of Plans, Specifications, and Cost Estimates for the Arts and Music Line,
a bike boulevard along Avenue 48 approximately from Spotlight 29 northeast of the City
of Coachella to the Bear Creek Bike Path in the City of La Quinta.
See attached scope documents from Albert A. Webb Associates.
Exhibit A - Statement of Work
A. Preliminary Engineering and Environmental
Task 1 Project Kick -Off Meeting
WEBB will schedule and attend meetings in the planning phase as follows:
Kick-off meeting including
sub -consultants and agencies.
WEBB will schedule, chair, and prepare meeting agendas and minutes for all meetings. The agendas will be submitted to
the Agency for review two working days before the meeting. The minutes will be distributed to all attendees, everyone
who was invited, and the Agency's Project Manager within five working days after the meeting. The minutes shall include,
but not be limited to a list of attendees with phone numbers and email, synopsis of discussion items, any pertinent
information, action items, and
follow-up to action items.
WEBB will prepare the project schedule for the three phases utilizing Microsoft Project. WEBB will provide the schedule in
both digital and hard copy. An updated schedule is to be handed out during PDT Meetings.
The project schedule will be divided into tasks and subtasks in full detail including, but not limited to Agency function
timeline, critical path, and outside sources such as agencies or utilities. Some of the tasks shall be, but are not limited to
planning, environmental, right-of-way, design, relevant Agency meetings, CVWD Review, utility relocation, advertising,
and construction. The schedule will indicate anticipated durations for all tasks.
Task 2. Surveying and Topographic Mapping
WEBB will perform all surveys (aerial and field) necessary for the preliminary and the final design of the project. WEBB
will perform 200-FT wide aerial survey of the entire alignment. WEBB will also perform field survey of all signalized and
un-signalized intersections. Topography will include, but not be limited to all features within the existing and proposed
right-of-way. The topography will extend the length of the street, a minimum of 300-FT beyond the existing and proposed
improvements.
Field survey information will also include surface ground surface culture, all features within and around the project area,
and existing roadway profile and pavement limits. WEBB will perform detailed surveying work including the tie -out of any
and all existing survey centerlines and property corner monuments that could be disturbed and affected by the proposed
work.
Task 3. Utilities Research and Coordination
WEBB will conduct existing utility research for all utilities within the Project limits to identify, locate, and accurately layout
all underground improvements. WEBB will determine which utility is to receive the notification, address the utility
notification letters, and provide the Agency with a copy of the letters. The Agency will print on Agency letterhead and
provide them to WEBB. WEBB will mail these letters to the respective utility. WEBB will prepare letters to comprise of first
utility notice letter (Preliminary Project Notice) with response form and second utility notice letter (Prepare to Relocate)
with response form. WEBB will call the utility companies, as necessary, until a written response form is received from
each potentially conflicting utility. WEBB will identify all utilities that could potentially conflict with the planned Project, and
determine special requirements for facilities including protection, relocation, right-of-way easements, and construction
Task 4. Environmental
Task 4.1 - CEQA Documentation
WEBB will draft a project description based on the improvement alignments. Using CVAG's preferred Initial Study (IS)
format, WEBB will prepare an IS with explanatory text for all topical issue areas in compliance with the requirements of
CEQA, the CEQA Guidelines, and CVAG's procedures for implementing CEQA. It is expected the IS will support the
preparation of an MND.
Since Assembly Bill 52 (AB 52) is an important component of the CEQA process and can take time to complete (which
affects the CEQA schedule), WEBB has included a task to assist CVAG with this process by drafting notification letters for
CVAG to mail and will trade status. It is assumed a summary of the government to government AB 52 consultation efforts
between CVAG and relevant tribes will be provided to WEBB for inclusion in the Tribal Cultural Resources Section of the
IS/MND.
This task includes preparing the document for public review through final formatting and compiling the relevant
technical appendices for CVAG. WEBB will coordinate and conduct the public review process for the
IS/MND. WEBB will draft the Notice of Intent (NOI), the Notice of Completion (NOC) for the State Clearinghouse,
and draft an ad to be placed in a newspaper of local circulation. CVAG will need to review and sign the
appropriate notices, and then WEBB will mail the NOA's to recipients on the Distribution List provided by CVAG
via overnight mail or US Mail return receipt requested. An estimated budget of $1,500 for mailing has been
included. It is assumed CVAG will publish the newspaper ad.
Final Moni' +_ . and Romig Program/Notice of Determipa
As part of the Final MND, WEBB will review and prepare responses to comments received during the 30 day public
comment period and prepare a Screencheck Final IS/MND. The response to comments includes preparation of responses
from no more than 30 individual comments that require answers other than "comment noted." All documents will be
provided electronically to CVAG for its use and reproduction for any public hearings.
If mitigation measures are required to lessen impacts from the project, a mitigation monitoring and reporting program
(MMRP) will be required per Section 15097 of the CEQA Guidelines. Given the project location and components, we do
expect mitigation measures will be necessary. Therefore, WEBB will prepare an MMRP for CVAG. The MMRP will consist
of a matrix that identifies, for each impact category, the applicable mitigation measures, timing for implementation of the
mitigation measure, the party responsible for implementation, and the method of reporting or monitoring to be used.
WEBB will prepare a Screencheck MMRP for CVAG review and incorporate one round of revisions.
The Final MND will be compiled by WEBB incorporating responses to comments, final MMRP, the MND, and technical
appendices.
Finally, WEBB will prepare the Notice of Determination (NOD) as required by Section 15094 of the CEQA Guidelines for
the Agency to file the NOD with the Riverside County Clerk's Office and State Clearinghouse.
Applicable CEQA filing fees are the responsibility of CVAG
Task 4.2 - CEQA Technical Studies
The proposed project will require a few technical analyses to support the documentation in the MND. The only other
technical areas of impacts that would require detailed analysis include air quality, greenhouse gas emissions/energy,
biological resources, and cultural/paleontological resources. The scopes of work for these technical reports are provided
below:
Air Quality and Greenhouse Gas/Energy Analysis
WEBB will prepare an Air Quality/Greenhouse Gas (AQ/GHG) Analysis in accordance with the South Coast Air Quality
Management District (SCAQMD) requirements. The analysis will: 1) calculate emissions from construction activities using
the SCAQMD's CalEEMod (version 2016.3.2) program; 2) prepare a regional significance threshold analysis as well as a
localized significance threshold analysis using the LST Look Up Tables per SCAQMD requirements; 3) compare project
emissions to the SCAQMD draft GHG thresholds; and 4) analyze model results and incorporate mitigation measures, as
appropriate, into the computer model. The results will be summarized in a technical memorandum and include
project -related emissions, identification of potential impacts from the project, and recommend mitigation measures to
reduce those impacts, as appropriate. This scope includes revisions from one round of CVAG comments that are editorial
in nature.
WEBB will also calculate the energy consumption from both construction activities and long-term energy usage, if
applicable, associated with the proposed Project. Calculations will be presented in tables and included under separate
cover. Energy impacts of projects are now required under the 2019 CEQA Guidelines and this information will be included
in the Project's IS/MND using the technical analysis completed under this task. In order to complete the analysis,
assumptions regarding construction timing and equipment and operations such as LED and charging station energy
usage will be required and are assumed to be available from the project team or provided by CVAG.
Biological Resources
WEBB will partner with Wood Environment & Infrastructure Solutions (Wood) to conduct biological resource services. It is
anticipated up to four separate tasks will be needed to support the CEQA document:
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Wood will perform a literature review along the project alignment and immediate vicinity to determine if any sensitive
biological resources have been reported in the area. A field survey will be conducted using methodologies appropriate for
the detection of special -status elements identified by the CVMSHCP. Depending on the timing of the field survey, certain
elements may be undetectable. Habitat suitability will be assessed for all special -status elements potentially occurring on
the site including, but not limited to Coachella Valley fringed -toed lizard, bats, and burrowing owl. If suitable habitat is
present within the project area, focused surveys may be required, but due to the disturbed/developed nature of the project
footprint, surveys are not anticipated at this time. Since the project site does include some areas containing agricultural
areas and golf courses, focused surveys for burrowing owl have been included in a separate task.
Wood will prepare a habitat suitability report which will include supporting documentation including a comprehensive
species list, photographic figures, and maps. The report will be prepared according to the standards of the CVMSHCP
Wood will prepare a report describing the results of the biological assessment for the project. An electronic copy of the
draft report will be provided to CVAG for review. Following one round of comments review, necessary changes will be
incorporated into a final report for CVAG review and approval. If changes are not adequately addressed, subsequent
corrections will be made to CVAG's satisfaction.
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The project site will be evaluated for jurisdictional resources. Jurisdictional waters of the U.S. and wetlands are regulated
by the U.S. Army Corps of Engineers (USACE) under Section 404 of the Clean Water Act. Jurisdictional waters of the
State are regulated by the Regional Water Quality Control Board (RWQCB) under Section 401 of the Clean Water Act and
Porter Cologne Act. Jurisdictional streambeds and associated riparian habitat are regulated by the California Department
of Fish and Wildlife (CDFW) under Section 1602 of the State Fish and Game Code.
As part of the jurisdictional delineation, a Wood wetland specialist will: 1) review background information including, but not
limited to topographic maps, aerial photos, soils surveys, and engineering plans; 2) conduct an on -site evaluation of the
site using the methods described in the 1987 USACE Wetlands Manual and the 2008 Arid West Supplement; and 3)
produce a Jurisdictional Delineation Report that defines methods and results of the field assessment. Boundaries of
jurisdictional areas and proposed impact areas will be overlaid onto aerial photographs for identification and quantification.
An electronic copy of the draft report will be provided to CVAG for review. Following one round of review comments, any
necessary changes will be incorporated into a final electronic report.
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Wood permitting specialists will prepare permit applications for the project. Permit applications will be prepared for the
following agencies:
• US Army Corps of Engineers: A Nationwide Permit Pre -construction Notification (PCN) Form will be prepared. This
scope assumes the project will qualify under an existing Nationwide Permit (NWP). If the project does not qualify
under an existing NWP, an Individual Permit (IP) would be required. Procurement of an IP includes assessments of
alternatives and public comment and, therefore, would exceed the cost provided herein and is not included in this
scope
• Regional Water Quality Control Board: An application for 401 Water Quality Certification will be prepared
• California Department of Fish and Game: An application for a Streambed Alteration Agreement will be prepared
Draft copies of the permits will be provided to CVAG for review and approval, submit applications, and follow up with
agencies on a monthly basis to ensure proper permit processing. Permit fees are not included in this scope.
Focused Burrowina Owl Su. ✓ev
Focused burrowing owl surveys are required where suitable habitat is present. Where applicable, focused burrowing owl
surveys will be conducted, as described below. Focused burrow surveys and four breeding season focused burrowing owl
surveys will need to be performed between March 1 and August 31 (during the breeding season). Focused Burrowing Owl
Surveys will consist of visits to the project area on four separate days. This scope of work includes surveys on an
estimated 20-acres of suitable habitat. If additional habitat is identified within the project site, additional costs may be
required.
Results of the surveys, including the methodology transect width, duration, conditions, and findings, will be incorporated
into an MSHCP compliant burrowing owl report. Following one round of review comments, any necessary changes will be
incorporated into a final electronic report. Appropriate maps showing burrow locations will be included. If burrowing owls
are present, a relocation program and preconstruction surveys may be necessary; this scope does not include costs for
any type of relocation program or preconstruction survey. If needed, a cost proposal will be prepared at that time.
Cultural Resources Assessment
WEBB will partner with Applied Earthworks (fE) to conduct the archaeological/historical and paleontological resources
assessments needed to support not only the CEQA process, but the AB 52 process as well. The portion of the Project
along Dillon Road traverses Tribal Lands. If the Project extends beyond the existing right-of-way (ROW), , E will need to
obtain authorization from the Bureau of Indian Affairs (BIA) to conduct surveys on tribal lands. In addition, if the Project
involves tribal land, the cultural report will need to comply with Section 106 of the National Historic Preservation Act
(NHPA). For the purposes of this proposal, EE assumes the Project will be within existing road ROW and will not extend
into tribal lands.
1,uiturai resources Tasks
• fE will complete a cultural resource literature and records search from the Eastern Information Center (EIC)
housed at the University of California, Riverside. This search will encompass a one -mile radius of the Project
area. We assume the EIC records search fee will not exceed $2,000.00. The current turnaround time to have the
literature and records search conducted by the EIC is approximately four weeks
• k will contact the Native American Heritage Commission (NAHC) for a search of the Sacred Lands Files (SLF).
fE also will contact tribes/individuals identified by the NAHC with local Traditional Use Areas that may have
information regarding Native American cultural resources within the project vicinity. Contact will be initiated by a
letter and followed once by a single email or telephone call.
• A team of two qualified archaeologists will conduct a day -long intensive pedestrian surface survey of the
undeveloped portions of the Project area and a reconnaissance survey of the portions of the Project area within
existing roadways. Survey transect spacing will range from 10 to 15 meters (30 FT to 50-FT), and the ground
surface of all landforms likely to contain or exhibit intact and significant cultural resources, if any, will be
examined. Additionally, the surveyors will investigate any unusual contours, soil changes, distinctive vegetation
patterns, features (e.g., road cuts, ditches, and stream cuts), and other potential cultural site markers. CVAG is
responsible for landowner permission or access
• For the purposes of this proposal, we assume no subsurface testing and no archaeological resources requiring
documentation or evaluation will be encountered during /E's intensive pedestrian surface survey of the project
area. However, k is aware of one existing built environment resource, the Coachella Valley Stormwater Channel,
within the Project area. Through a combination of fieldwork and desktop research, fE will characterize this
resource, document its boundary in relation to the Project area, complete archival research, evaluate its
significance using criteria set forth in the California Register of Historical Resources (CRHR), and develop
appropriate mitigation measures if necessary. Fieldwork will involve visual inspection and photo -documentation of
the built environment resource within the Project area. For the built environment fieldwork, CVAG is responsible
for landowner permission or access to the Project area. For the purposes of this proposal, it is assumed this
resource will need to be reported on California Department of Parks and Recreation (DPR) Forms 523 A & B
• Following completion of the field investigation, k will prepare a combined archaeology/built environment report of
our findings to CEQA standards. This report will describe the Project, cultural setting, investigation methods,
survey results, resource evaluations, and management recommendations. The report will also incorporate the
results of the records search from the EIC, as well as communication with local Native American tribes, and will
offer recommendations for further cultural resource management efforts, if necessary. k assumes one round of
comments will be addressed following review of the draft technical report by CVAG and no major revisions will be
required. If changes are not adequately addressed, subsequent revisions will be made to CVAG's satisfaction.
The draft report will be provided for CVAG review and the final report will be submitted electronically as a PDF
file. No hard copies will be prepared. The DPR forms will be submitted as an appendix within the report. After the
report has been approved by the Agency, yE will submit a copy of the final report to the EIC
P-al- - :` IQgical Res uui" , �j.,
According to the Riverside County paleontological sensitivity map, the majority of the Project area is ranked High
A (Ha). This category is based on geologic formations or mapped rock units associated with significant
paleontological resources, such as fossil fish and trace fossils. A small portion of the Project, along the extreme
eastern portion of the Trail, is within an area of Undetermined Potential (U). This category is assigned to areas
underlain by sedimentary rocks about which literature and unpublished studies are not available and which,
therefore, must be evaluated by field studies and then designated as high or low sensitivity. yE will request
museum records searches from the Natural History Museum of Los Angeles County (NHMLAC) and Western
Science Center (WSC) for recorded paleontological resource localities within and in the vicinity of the Project
boundary. For the purposes of this proposal, /E assumes the total costs for the two records searches will not
exceed $800.00
. To supplement museum collections records search results, /E also will review published and unpublished
geologic maps and literature to characterize the geology and paleontology of the Project area
Upon receipt of the museum records searches, k will complete a pedestrian field reconnaissance survey of the
portion of the Project area with Undetermined Potential. The purpose of the field survey will be to visually inspect
the ground surface for exposed fossils and to evaluate geologic exposures for their potential to contain preserved
fossil material at the subsurface. For the paleontological survey, CVAG is responsible for landowner permission or
access to the Project area. We anticipate no fossil discoveries during the field survey (i.e., significant or
insignificant) that would require documentation, evaluation, or collection
Upon completion of the paleontological field survey, /E will prepare a Paleontological Resources Assessment
(PRA) Report. The report will document the desktop and field findings, including a customized update to the
paleontological sensitivity ranking, and will provide Project -specific recommendations. The report will include a
GIS map depicting areas where mitigation is recommended, such as Worker Environmental Awareness training,
prior to construction and construction monitoring. All paleontological work will be conducted according to Society
of Vertebrate Paleontology (2010) guidelines and will meet the requirements of CEQA. /E's draft PRA will be
submitted electronically to CVAG for review and the final PRA will be submitted electronically as a PDF file. /E
assumes one round of comments will need to be addressed following review of the draft technical report by CVAG
and no major revisions will be required
Assumptions and Excl ,-
No additional technical studies, checklist, or additional analyses will be required
The appropriate CEQA document is assumed to be an IS/MND
Permitting or Agency fees are not included
Only electronic copies of environmental documents will be required
Land owner permission or access will be obtained by CVAG
• Assumes no federal funds, lands, or permits are required
• Assumes one cultural resource and no paleontological resources will require documentation and evaluation (i.e.,
the Coachella Valley Stormwater Channel)
Task 4.3 - Traffic Impact Study (LOS-based)
WEBB will coordinate with the Coachella Valley Association of Governments (CVAG) and affected cities such as Indio, La
Quinta, and Coachella to finalize the project study area. It is assumed 26 intersections (23 signalized and three all -way
stop -controlled) and 25 roadway segments are to be included as a part of this analysis. The list of intersections is
provided below.
26 Signalized Intersections
1. Eisenhower Drive / Cale Tampico
2. Eisenhower Drive / Avenue 50
3. Eisenhower Drive / Avenida Fernando
4. Eisenhower Drive / Coachella Drive
5. Washington Street / Eisenhower Drive
6. Washington Street / 48th Avenue
7. Adam Street / Avenue 48
8. Dune Palms Road / Avenue 48
9. Jefferson Street / Avenue 48
10. Shields Road / Avenue 48
11. Madison Street / Avenue 48
12. Hjorth Street / Avenue 48
13. Calle Diamante / Avenue 48
14. Monroe Street / Avenue 48
15. Jackson Street / Avenue 48
16. Calhoun Street / Avenue 48
17. Dillon Road / Avenue 48
18. Dillon Road / Cabazon Road
19. Dillon road / Highway 111 EB Ramps
20. Dillon Road / Highway 111 WB Ramps
21. Dillon Road / Harrison Place
22. Desert Grove Drive / Avenue 49
23. Jefferson Street / Highway 111
Three All -Way Stop -Controlled Intersections
24. Van Buren Street / Avenue 48
25. Madison Street / Avenue 49
26. Hjorth Street / Avenue 49
The study roadways following the Arts and Music Line alignment were segmented by the 26 study intersections. As a
result, 25 segments will be studied. An additional 35 segments (a total of 60 segments) will need to be counted in order to
develop near -term and long-term intersection turning movements. These 35 segments are side -streets connecting the
study intersections.
Additionally, WEBB will complete the following:
• Commission data collection for the 26 study intersections (7:00-9:00 AM and 4:00-6:00 PM including pedestrian
and bicycle counts) and 60 roadway segments (24-hr volume). See above for explanation on segment data
collection
• Coordinate with the cities of Indio, La Quinta, and Coachella, and Caltrans to obtain signal timing for the 23
signalized intersections
• Conduct a field review to document the existing features of the study corridors. The following features are
included as a part of the field observation:
o Number of travel lanes, posted speed limit, median treatment, presence of on -street parking, and bicycle
facilities
o Intersection geometrics, signal phasing, pedestrian signal
o Traffic queuing during peak hours
• Analyze and document existing conditions
• Coordinate with CVAG and the project team to determine the appropriate project opening year
• Develop traffic volumes for the project opening year (near -term) scenario. Background traffic volumes for the
project opening year conditions will be based on a straight-line growth between the existing data collected and the
recent General Plan Update (GPU) travel model forecasts.
• Coordinate with the project team to determine the appropriate intersection treatments such as bicycle signal
phase
• Analyze and document project opening year (near -term) traffic conditions without and with the proposed project
• Analyze and document horizon year (long-term) traffic conditions without and with the proposed project. The
horizon year traffic volumes will be obtained from the respective GPUs
• Prepare a draft technical report for submittal to the project team and CVAG for review and comment (electronic
submittal)
• Analyze and provide recommendations for complete streets on Eisenhower Drive
• Prepare a final technical report incorporating comments and direction (electronic submittal)
Traffic Impact Study (VMT-based)
WEBB will complete the following:
Provide qualitative analysis of the transportation impact associated with the Art and Music Line project. Since this is an
active transportation project and will not likely generate, induce, or divert vehicular traffic, it is estimated no VMT impacts
will be anticipated.
Document the findings in a draft technical memorandum.
Prepare a final technical memorandum incorporating comments and direction.
Task 5. Project Theme
As an Art Director of the CV Link Art & Music Line Cristopher Cichocki will create a destination point of experience that
appeals to all generations. Through collaboration with CVAG, City of Indio, City of La Quinta, City of Coachella, and other
stakeholders, Cristopher will generate artistic designs and musical concepts that embody a "contemporary desert"
aesthetic that looks to the future with sustainable respect to the past. In addition, WEBB and Cristopher will work with
executives from the Coachella Arts & Music Festival (Golden Voice) to integrate ideas that bridge the relationship
between the festival and the Art & Music Line. When completed, the Arts & Music Line will offer the Coachella Valley
residents and international visitors a passageway and recreational environment that is inviting, safe, and inspiring to
experience throughout the day and night.
Scope of Services
Collaborate in the development of a cohesive aesthetic within the designated artistic elements of the CV Link Arts
& Music Line
P Generate and present concepts, sketches, and renders of artworks or any artistic applications
Work in direct collaboration within all art or design -related elements such as bike path, waveform sculpture, art &
music barrier, painted crosswalk, column lights, art wall, underpass light sculpture, street furniture, and road
design detail
• Assist in the research and development of sustainable strategies for all art material applications
• Provide documentation of artwork for promotional use
• Propose artistic concepts, sketches, budgets & renders of original artworks
Task 5.1. Art and Music Barrier
The project has proposed an iconic barrier that provides a clear delineation of traffic lanes at the intersection while also
creating artistic opportunities. The barrier can be lighted from within or externally. It can also act as the canvas for
projections and the source for the recorded sound installations programmed by local schools through their engineering
and art curriculum. The buffer could be constructed out of precast concrete or 3D-printed form with colored inside and
solar LED strip light for iconic night effect. The barrier will be designed to provide safety to the bike path while it doesn't
create safety issues for vehicles.
WEBB, in collaboration with the art director and Golden Voice, will develop up to four (4) scale models for the barrier WEBB
will work with the 3-D printing company, Golden Voice, electrical engineer, and the art director to create an actual scale
model. WEBB will prepare details, plans, specifications, and cost estimates for the art and music barrier.
Task 5.2. Waveform Sculpture
The waveform sculpture will serve functional and aesthetic purposes. It will increase safety through a vertical separation
between car and cyclists. It will also act as a wind -powered south sculpture and interactive light display. At night the
lighted tubes illuminate in sequence in response to the cyclist movement along the connector.
WEBB, in collaboration with the art director and Golden Voice, will develop up to four (4) scale models for the Waveform
Sculpture. WEBB will work with the 3-D printing company, Golden Voice, electrical engineer, and the art director to create
an actual scale model. WEBB will prepare details, plans, specifications, and cost estimates for the Waveform Sculpture.
Task 5.3. Barrier Curb
A barrier curb, providing separation between bikes and vehicular traffic, can be installed with and without the waveform
sculpture depending on the specific conditions of each location along the connector. The curb can also be illuminated at
ground level and also houses the light and electronics for the waveform sculpture.
WEBB will review the barrier curb proposed in Palm Desert for the CV Link and provide modification needed to
accommodate Waveform Sculpture, lights, and electronics. WEBB will develop up to two scale models for the barrier curb
WEBB will work with the 3-D printing company to create an actual scale model. WEBB will prepare plans, specifications,
and cost estimates for the barrier curb.
Task 5.4. Painted two-way
Bike Path, Column Lights, Art, Wall, and Underpass Light Sculpture
Whimsical pavement painting readily identifies the Art & Music path and provides a fun and unifying.design elements.
Local schools and communities have the opportunity to claim sort stretches of the part to paint with their own designs.
WEBB, Art Director, and Golden Voice will work with local schools and local art groups or foundations to create painted
two-way bike path design. The approved painted two-way bike path design will be incorporated into project plans,
specifications, and cost estimate.
The large column lights sculpture elements serve to illuminate the path at night and will also perform motion -activated light
and sound displays. WEBB, Art Director, and Golden Voice will work with local schools and local art groups or foundations
to create column light engineering and art. WEBB will prepare plans, specifications, and cost estimates for the large
column light sculpture.
The sloping walls common in the underpass and along washes in the Valley provide the backdrop for additional art
installations. The blank canvas could be painted by school children as a mural that is updated every year. The canvas
could also be used as a medium for programmable video projections. WEBB and the Art Director will identify the slopings
wall to be used for the blank canvas. WEBB will prepare plans, specifications, and cost estimates for art walls.
In order to make the underpass more welcoming to trail users, a sculptural light installation illuminates the path. This will
be a unique opportunity to collaborate with a local artist on the prominent piece of public art. The Art Director will create
sketches and renderings (up to four) for the prominent piece of public art.
Task 6. Geotechnical Investigation
The proposed improvements include the construction of a trail along various roadways and storm channels within
Coachella Valley. The trail along the wash beneath Jefferson Street and Highway 111 will cross the wash from the
southeast to the northwest side. The crossing location is unknown at this time, but it is anticipated to include retaining
walls within the channel slope protection and a trail within the wash, or a bridge across the wash to connect the trails.
Detailed plans of the proposed construction are not available at this time. We understand design of the improvements will
follow Caltrans guidelines, and a Preliminary Foundation Report is needed during initial design of the structures followed
by a Foundation Report once more details are available.
We understand field exploration will require drilling within the right-of-way of the Coachella Valley Water District (CVWD).
Our services are anticipated to include drilling of geotechnical borings, laboratory testing, and providing a geotechnical
report with geotechnical recommendations for design and construction of the walls.
Task 7. Drainage Report
WEBB will provide a drainage report for the La Quinta Evacuation Channel and Dillon Road. WEBB will coordinate with
CVWD, City of Indio, and the City of Coachella for review and approval.
Task 8. Water Quality Management Plan
WEBB will evaluate Project site -specific conditions and constraints, examining the feasibility of implementing the Low
Impact Design BMPs and its associated cost, and provide our recommendations to the Agency.
Task 9. Preliminary Design
Task 9.1 Preliminary Signing and Striping Plans
WEBB will review, compare the proposed Art and Music Line design with the Cities General plans, Standard Plans,
AASHTO Standards, NACTO Design Guidelines, Caltrans Highway Design Manual, and Caltrans MUTCD. WEBB will
survey all existing pavement delineation, markers, and signing over the project limits. WEBB will prepare the design and
layout of the proposed striping plan.
WEBB will develop conceptual striping layout plan (up to two options) for the alignments identified in Project
Understanding. The conceptual layout will consist of a color exhibit (24-inches x 36-inches) of the project area including
the protected bikeway, enhanced pedestrian crossings, and connections to existing bike facilities. These improvements
will be presented to the agencies for review and comment. This scope assumes comments will be addressed as part of
the Final Design.
Task 9.2 Preliminary Traffic Signal Plans
WEBB will prepare preliminary traffic signal improvement plans. WEBB will prepare a traffic signal plan per the City of
Indio, City of La Quinta, City of Coachella, California MUTCD, and Caltrans Standards. The plan will include the location
of traffic signal poles. The preliminary plans will show as a minimum with construction notes, curb gutter, sidewalk,
driveways, approaches, centerline profile, curb profile, existing utilities, storm drain, catch basins, traffic signal, striping,
and all existing feature/improvements.
In coordination with the Traffic Study, WEBB will develop up to two conceptual operations alternatives for the signalized
intersections. These may include bike signals, leading bike/pedestrian intervals, right turn on red restrictions, and other
innovative techniques to enhance safety. WEBB will also develop conceptual alternatives for bike detection and bike
detection indicators.
Task 9.3 Preliminary Street Improvement Plans
The project is proposing curb and barrier along the entire route. WEBB will prepare preliminary street improvement plans
for installation of the curb and barrier.
WEBB will create color -coded designs so Agencies can clearly see what elements will be removed, added, and adjusted
in the project area. Existing structures that could be affected by the new construction such as surface improvements,
entrances, driveway approaches, edge of pavement, sewer manhole, water valve and gas valve lids, electrical vaults, air
vac, cross gutters, pedestrian ramps, and curb returns will be shown in a halftone or dashed background format to
distinguish them from new improvements proposed for the project.
New street improvements (pavement, curbs, gutters, sidewalks, ADA ramps, driveways, barriers.), contractor performed
facility or structure adjustments (water valves, gas valves, sewer manholes, telephone manholes, electrical manholes,
etc.), relocations, reconstructions, and modifications shall be shown in full tone or highlighted with appropriate
construction note, detail reference, or standard plan reference identified.
Task 9.4 Intersection Imorovementc
Most collisions involving people biking occur at intersections. Designing a bikeway that is separated from vehicles mid -
block but includes conflict zones at intersection approaches can defeat the entire purpose of implementing a Class 1
facility. This can be especially challenging where right -turning vehicles are allowed to make conflicting movements across
the bikeway crossing. The design will consider intersection improvements that will create an environment that is safer and
more comfortable for people biking. Actual and perceived safety at intersections will enhance the experience for people
biking and lead to a greater sense of comfort.
WEBB will develop conceptual designs for innovative treatments at up to 15 signalized intersections. Treatments may
include protected intersections, protected corners, bend out, and other innovative treatments to enhance safety and
comfort. These improvements will be presented to the Agency for review and comment. This scope assumes comments
will be addressed as part of the final design.
Task 9.5 Connection Path on La Quinta Evacuation Channel (Class 1)
WEBB will design the two-way community connector between Avenue 48 and Coachella Valley Storm channel where the
CV Link is proposed. The distance between Avenue 48 and Coachella Valley Storm Channel is little over one mile. The
two-way community connector will be located on the west side of the La Quinta Evacuation Channel up to the Jefferson
Bridge, it will go down the Channel, and it will come up on the east side after the Highway 111 bridge.
Task 9.6 Dillon Road Pathway (Class 1)
WEBB will design the community connector from Avenue 48 to the west edge of the Coachella Valley Storm Channel and
from the east edge of the Coachella Valley Storm Channel to the Spotlight 29 Casino located on Harrison Place. The
Dillon Road Pathway goes through Caltrans' right-of-way at the Highway 86/Dillon Road Interchange. WEBB will
coordinate with the City of Coachella for the Dillon Road interchange improvements. WEBB will prepare roadway
widening plans, traffic signal improvement plans, signing & striping plans, traffic control plans, and Design Standard
Decision Documents. WEBB will prepare and process the Caltrans Encroachment Permit for improvement within the
Caltrans right-of-way.
The proposed alignment from Avenue 48 to the Dillon Road/Cabazon Road intersection follows Dillon Road which has an
over -crossing over Indio Boulevard. The over -crossing is not wide enough to accommodate bike lanes and sidewalks.
WEBB will prepare the preliminary layout. The design and construction will be part of the over -crossing project.
The project is proposing a 14-FT wide two-way community connector on Dillon Road. The existing bridge over Whitewater
Channel is a two-lane bridge and not wide enough to accommodate the 14 FT wide two-way community connector.
WEBB will prepare the preliminary layout. The design and construction will be part of the bridge improvement project.
aSK Y. / uoacneua (;onnector ((;lass l)
The Coachella Connector is proposed along Van Buren Street from Avenue 48 to Rancho Las Flores Park and along the
north side of Rancho Las Flores Park to Ed Mitchell Drive. WEBB will design the Coachella two-way community connector
from Avenue 48 to Ed Mitchell Drive.
ask 9.8 Street Light/Electrical Design
Feature Locations 1, 2, 3, 7 -
1 . These locations shall have minimal thematic lighting elements and controls and shall be condensed to smaller
footprints.
2. Provide lighting design services for determining the type of lighting and controls for key areas in this area. The
intent at this time shall be to provide themed lighting and music at intersections only. The design intent is for
Lighted Arts & Music Barriers, Lighted Curbs, and Lighted Waveform Sculpture (bollards) with color -changing
ability, which shall be sequence controlled when triggered by motion of bicyclists Lighting through projection shall
also be discussed for implementation. Much of the lighting product may have to be custom made to withstand
traffic collision. Design themes shall be coordinated with the artist and design team.
3. Provide product options to client until an acceptable selection is determined. Provide preliminary cost estimate for
product only.
4. Provide electrical engineering for the installation of the selecting lighting product and controls. Designs shall
include all wiring, conduit and circuit designs, voltage drop diagrams, lighting controls and schematics for DMX
controls, specifications, schedules of lighting product, installation details, panel schedules and 1-line diagrams for
meter panels and control cabinets, and construction notes. Lighting controllers shall be housed inside of an
environmentally controlled enclosure, either inside of a building, or environmentally controlled exterior cabinet due
to heat of the desert.
5. Coordination with utility consultant for the installation of meter pedestal as required.
6. Coordinate with artist and civil and landscape architects for conflict resolution.
Feature Locations 4, 6, 8 -
1. These locations shall have more thematic lighting elements and controls than Task 1 above.
2. Provide lighting design services for determining the type of lighting and controls for key areas along this area.
Preliminary discussions determined minimal lighting shall be required for this area. The intent at this time shall be
to provide themed lighting and music along more than just the intersections, but not the entire block. These areas
shall be designed further during design development. The design intent is for Lighted Arts & Music Barriers,
Lighted Curbs, and Lighted Waveform Sculpture (bollards) with color changing ability, which shall be sequence
controlled when triggered by motion of bicyclists. Lighting through projection shall also be discussed for
implementation. Much of the lighting product may have to be custom made to withstand traffic collision. Design
themes shall be coordinated with the artist and design team.
3. Provide product options to the client until an acceptable selection is determined. Provide preliminary cost estimate
for product only.
4. Provide electrical engineering for the installation of the selected lighting product and controls. Designs shall
include all wiring, conduit and circuit designs, voltage drop diagrams, lighting controls and schematics for DMX
controls, specifications, schedules of lighting product, installation details, panel schedules and 1-line diagrams for
meter panels and control cabinets, and construction notes. Lighting controllers shall be housed inside of an
environmentally controlled enclosure, either inside of a building or environmentally controlled exterior cabinet due
to heat of the desert.
5. Coordination with the utility consultant for the installation of a meter pedestal as required. Application for utility
service shall be by others.
6. Coordinate with artist and civil and landscape architects for conflict resolution.
Feature Location 5
1. This location shall have the most thematic lighting elements compared to Tasks 1 and 2.
2. Provide lighting design services for determining the type of lighting and controls for key areas along this area.
Preliminary discussions determined minimal lighting shall be required for this area. The intent at this time shall be
to provide themed lighting and music along the entire block leading up to the Polo Grounds, but not into the
grounds itself. This area shall be designed further during design development. The design intent is for Lighted
Arts & Music Barriers, Lighted Curbs, and Lighted Waveform Sculpture (bollards) with color changing ability,
which shall be sequence controlled when triggered by motion of bicyclists. Lighting through projection shall also
be discussed for implementation. Much of the lighting product may have to be custom made to withstand traffic
collision. Design themes shall be coordinated with the artist and design team.
3. Provide product options to the client until an acceptable selection is determined. Provide preliminary cost estimate
for product only.
4. Provide electrical engineering for the installation of the selected lighting product and controls. Designs shall
include all wiring, conduit and circuit designs, voltage drop diagrams, lighting controls and schematics for DMX
controls, specifications, schedules of lighting product, installation details, panel schedules and 1-line diagrams for
meter panels and control cabinets, and construction notes. Lighting controllers shall be housed inside of an
environmentally controlled enclosure, either inside of a building, or environmentally controlled exterior cabinet due
to heat of the desert.
5. Coordination with the utility consultant for the installation of a meter pedestal as required. Application for utility
service shall be by others.
6. Coordinate with artist and civil and landscape architects for conflict resolution.
TasK 9.9 Sfrucrurai ues►gr,
WEBB will design retaining walls in the La Quinta evacuation channel.
Task 10. Multi -modal Transit
Multi -modal Transit
• Site visits/field work (days and nights). Deliverable - Assessment of lighting, accessibility, shade feature, etc. to
accommodate active transportation modes
• Review SunLine's short and long term transit plans, ATP strategies, first/last mile strategies, Transit Design
Standards, ADA issues, and other needs they may have. This is a sensitive step often missed and results in
costly revisions and delays. Provide a brief technical memo summarizing SunLine's active transportation mobility
needs related to these two projects
• Review RCTC's short and long term transit plans, ATP strategies, first/last mile strategies, unmet needs/ADA
issues and other needs they may have. Coordination and communication with RCTC's transit and planning and
programming group is essential. Provide a brief technical memo summarizing RCTC's active transportation
mobility needs and information that is essential for them to process ATP grant applications
• Based on the initial findings, provide team initial design input and recommendations from a transit/multi-modal
design perspective (recommend a team discussion)
• Review preliminary plans (<30%) and provide input from an end-user/transit/multimodal perspective to WEBB's
project team. This critical step ensures costly and time-consuming revisions at the end
• Coordinate ongoing project development efforts with RCTC and SunLine staff members that serve on grant
evaluation teams to ensure and enable the successful implementation of the projects. This step will open the door
to Federal Transit Administration (FTA) funds to address unmet needs/ADA issues, pedestrian safety
improvements, first/last mile strategies that are all key components of the ATP equation
• Review and comment on the plans to ensure a sufficient response to the stakeholder and end -user comments
Task 11. Preliminary Cost Estimate
Preliminary Cost Estimate
WEBB will prepare a preliminary cost estimate for the proposed project.
B. Final Plans, Specifications, and Cost Estimate
Task 12. Final Design
WEBB will prepare 65%, 95%, and final PS&E documents for the following.
Task 12.1 - Signing and Striping Plans
Task 12.2 - Traffic Signal Plans
Task 12.3 - Street Improvement Plans
Task 12.4 - Intersection Improvements
Task 12.5 - Connection Path on La Quinta Evacuation Channel (Two -Way Connector)
Task 12.6 - Dillon Road Pathway (Two -Way Connector)
Task 12.7 - Coachella Connector (Two -Way Connector)
Task 12.8 - Street Light/Electrical Design
Task 12.9 - Structural Design
Task 13. Specifications, Final Estimate of Quantities and Cost
WEBB will prepare project specifications. WEBB will provide a construction quantity and cost estimate with each submittal
of plans. The unit costs shall be based upon the most current cost information for recent similar projects in the area
compiled by WEBB and approved by the Agency.
Task 14. Utility Potholing
Our sub -consultant, Underground Solutions, Inc., will pothole underground utilities to determine the depth for clearance or
conflicts for any underground improvements such as gas lines, telephone lines, electrical lines, sewer lines, water lines,
storm drain lines, etc. WEBB will submit each utility company set of plans that provide the location, elevation of the utility,
and the elevation of the improvement with the conflict area clouded to show utility companies the areas of conflict with the
proposed improvements. The potholing information and plan will be submitted to the Agency after completion of the task.
WEBB has assumed 20 potholes for this project.
Task 15. Legal and Plats
We have assumed no right-of-way or easement is required for the project.
C. Project Management, Public Outreach, Agency Coordination, and Grant Assistance
Task 16. Project Management
WEBB will schedule and attend meetings in the planning phase as follows:
Project Development Team (PDT) meetings — monthly and on a as -needed basis
Environmental meetings
Agencies (the City of Indio, City of La Quinta, City of Coachella Valley, CVWD, CVAG, RCTC, Sunline, Caltrans,
and resource agencies] meetings
Agency and City Council Meetings
Other meetings as necessary such as, but not limited to agencies, HOAs, business, property owners, field
reviews, utilities, and meeting with individuals
WEBB will schedule, chair, and prepare meeting agendas and minutes for all meetings. The agendas will be submitted to
the Agency for review two working days before the meeting. The minutes will be distributed to all attendees, everyone
who was invited, and the Agency's Project Manager within five working days after the meeting. The minutes shall include,
but not be limited to a list of attendees with phone numbers and email, synopsis of discussion items, any pertinent
information, action items, and follow-up to action items.
WEBB will prepare the project schedule for the three phases utilizing Microsoft Project. WEBB will provide the schedule in
both digital and hard copy. An updated schedule is to be handed out during PDT Meetings.
The project schedule will be divided into tasks and subtasks in full detail including, but not limited to Agency function
timeline, critical path, and outside sources such as agencies or utilities. Some of the tasks shall be, but not be limited to
planning, environmental, right-of-way, design, relevant Agency meetings, CVWD Review, utility relocation, advertising,
and construction. The schedule will indicate anticipated durations for all tasks.
Task 17. Public Outreach
Public Worksr►ops
WEBB will participate in up to four public outreach meeting/events. The goal of these meetings is to identify the
community values, priorities, and concerns throughout the project corridors. We propose to have these meetings as open
house public workshops. These workshops would include a number of boards placed throughout the venue with project
team staff available at each board or set of boards to discuss the project with the residents and stakeholders. WEBB will
work closely with CVAG to develop these boards.
WEBB will provide poster size boards for use at these public meetings. These boards may include a project location map
for orientation purposes, examples of complete streets improvements that have been implemented in the Coachella Valley
or other jurisdictions, and large aerial maps showing the existing conditions. Post -it notes will be provided at each board to
allow attendees to identify their specific priorities and concerns. A map of the boards will be developed to guide
participants through the open house. Comment cards will also be provided to solicit general feedback about the proposed
project. Up to two WEBB staff members will attend each public input meeting.
All meeting notifications and materials will be provided in both English and Spanish. On site translation services will be
available and we are prepared to either host the meeting in two languages or have the meeting presented in English and
translated to Spanish (or vice versa) via wireless headsets. WEBB will record audio of the meeting and provide meeting
minutes and record any questions or responses that the community may have.
Task 18. Agency Coordination
WEBB will provide coordination with CVAG, City of Indio, City of La Quinta, City of Coachella, RCTC, Sunline, and
Caltrans to ensure street section, lanes, bike lanes, barrier, traffic signal, and signing & striping improvements are
consistent and accepted by them.
WEBB will set up a meeting with all agencies involved during the planning and design phase to ensure consistency and
avoid any issues later on. In case we don't agree with either of the Agency's comments, WEBB will set up a meeting to
resolve the issues.
WEBB will provide coordination with Agency stakeholders involved in the project. In most cases and in coordination with
the client, WEBB will take the lead on all meeting arrangements, taking and providing minutes, and providing follow-up
action items on project issues. These meetings will be either phone conference calls or meetings at the Agencies' or
stakeholders' offices. WEBB is expected to either advise or provide consultation at each meeting.
WEBB will:
Attend meetings with City Staff (up to eight)
• Prepare an agenda, sign -in sheet, graphics, and a follow-up summary for each meeting
• Document decisions made and action items
Track action item resolutions
Task 19. ATP Grant Application Assistance
WEBB will assist CVAG the next ATP grant application assistance. CVAG will prepare an application. WEBB will assist
CVAG with writeups, exhibits, and cost estimates.
D. Regional Active Transportation Standards
As an expansion of the 2019 Bike and Pedestrian Safety Program, Coachella Valley Association of Governments (CVAG)
is requesting WEBB to create regional standards that would provide consistency for active transportation improvements,
particularly as it relates to bike lane design, appropriate signage, on -street markings, and barriers. To create regional
consistency, WEBB will identify and establish methods being deployed across the region.
The plan shall contain the following tasks:
Task 20. Conducting an Inventory of Active Transportation Standards and Practices used by
CVAG Member Jurisdictions
WEBB will provide outreach to CVAG member jurisdiction for the active transportation standards, stand-alone active
transportation projects, and transportation projects with active transportation improvements.
Task 21. Develop Regional Standards
Based on best practices regionally and nationally, WEBB will develop regional standards for active transportation projects,
particularly those that are Class II or Class Ill. This plan will cover all aspects of the bicyclist and pedestrian experience
and have a heavy focus on safety and connectivity. Aspects could include but are not limited to barriers, bike lanes,
signage, and uniform sizes and color -coded markings. Additionally, the plan should detail standardized approaches for CV
Link Community Connectors across the Coachella Valley, with some unique characteristics, such as color, for each
connector.
Task 22. Suggest Ways CVAG can Standardize Methodologies from Each Respective City
As part of the review, WEBB will identify opportunities for CVAG to encourage and implement regional active
transportation standards. This could include designs into reimbursement agreements and/or future regional transportation
planning efforts.
Task 23. Outreach Efforts
As part of this work, WEBB will consider the outreach necessary to complete the task. That could include meetings with
staff from CVAG and member jurisdictions. It will also include at least two presentations to the CVAG Transportation
Committee and one meeting of the CVAG Executive Committee.
E. Contingency
Task 24. Contingency
WEBB will provide following and other out of scope services on an as -needed basis.
• Title Reports
• Appraisals
• Acquisition
• Escrow Coordination
EXHIBIT "B"
AGENCY REIMBURSEMENT AGREEMENT
BY AND BETWEEN CVAG AND CATHEDRAL CITY
COST ESTIMATES
2019 ATP Safety Projects
The total estimated engineering cost of the Project is $2,731,897.
CVAG agrees to pay 75% of the qualified project costs estimated as not -to -exceed
$2,048,923.
The City of La Quinta Agrees to pay no more than $324,061, which represents a
proportionate share (calculated by linear mileage) of the remaining 25% of the qualified
project costs, beginning July 1, 2020. Payments may be billed retroactively for services
rendered, properly invoiced and paid by CVAG.
The anticipated cost share breakdown for the Local 25% Share $682,974.25 is:
La Quinta Indio Coachella
$324,061 $327,094 $31,819.25
See attached Cost document from Albert A. Webb Associates.
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City of La Quinta
CITY COUNCIL MEETING March 3, 2020
STAFF REPORT
BUSINESS SESSION ITEM NO. 1
AGENDA TITLE: APPROVE REIMBURSEMENT AGREEMENT WITH COACHELLA
VALLEY ASSOCIATION OF GOVERNMENTS FOR AVENUE 48 ARTS AND MUSIC
LINE PROJECT DESIGN
RECOMMENDATION
Approve a Reimbursement Agreement with the Coachella Valley Association
of Governments Avenue 48 Arts and Music Line Project design; and authorize
the City Manager to execute the agreement.
EXECUTIVE SUMMARY
• Coachella Valley Association of Governments (CVAG) is lead agency for
the proposed Avenue 48 Arts and Music Line (Arts and Music Line
Project) improvements and has contracted with Webb and Associates to
design the project (Attachment 1).
• The proposed Arts and Music Line Project will be a community connector
to the CV Link located primarily along Avenue 48 between Highway 86
and Washington Street.
• CVAG has requested the City's participation with the design, along with
the Cities of Coachella and Indio, to make it more competitive in the
next round of Active Transportation Program (ATP) grants.
• The City Council discussed the proposed Arts and Music Line Project
during study session on January 21, 2020.
• The participating cities' local share of the design cost is determined by
linear mileage.
FISCAL IMPACT
The total project design cost is $2,731,897 (Attachment 2). CVAG's regional
share is $2,048,923, and the 25% local share is $682,974. The 25% local
share is determined by linear mileage for the Cities of La Quinta, Indio and
Coachella. The City's share would be $324,061, or approximately 11.9% of
the total design cost. If approved, the City's share would be incorporated into
the 2020/21 General Fund operating budget.
83
BACKGROUND/ANALYSIS
CVAG worked with the cities of La Quinta, Coachella, Indio, and Riverside
County to develop the 10 -mile project. The Arts and Music Line is a community
connector to the CV Link that's located primarily along Avenue 48 between
Highway 86 and Washington Street. The eastern end will extend along Dillon
Road to the Spotlight 29 Casino. The western end will extend southward along
Washington Street and then further west and south along Eisenhower Drive,
connecting to the Bear Creek Trailhead at the western terminus of Calle
Tampico. The project's design will incorporate both light and sound, plus
provide pedestrians and cyclists safe access to the music and art festivals at
the Empire Polo Grounds. The project also includes partnerships with two
school districts and Golden Voice, as the route provides an opportunity to
feature students' art and music.
The Avenue 48 Arts and Music Line is a priority identified in CVAG's
Transportation Project Prioritization Study (TPPS) and is therefore eligible for
regional transportation funding. By designing this project, the goal is to have
a shelf ready project to help secure a future ATP grant for construction.
The City Council discussed the Arts and Music Line Project during Study
Session on January 21, 2020. The proposed local share is now being calculated
by linear mileage of the design. Additional factors, such as sidewalk use and
construction of trail along one or both sides of the road were included in the
calculation. The County of Riverside will be designing their own portion of the
project. The local share construction cost breakdown has not yet been
determined. La Quinta could use non -ATP grant funding to leverage the City's
local share.
ALTERNATIVES
Council may elect not to approve this agreement.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, PE, Public Works Director/City Engineer
Attachments: 1. Avenue 48 Ar and Music Line Project Map
2. Reimbursement Agreeme
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