2021 Central Communications Amendment 3 - STVR Answering ServicesMEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
___ Approved by City Council on ___________________________________________
___ City Manager’s signing authority provided under the City’s Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
___ Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___ Agreement payment will be charged to Account No.: _____________________
___ Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals)as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
January 20, 3021
Jon McMillen, City Manager
Martha Mendez, Public Safety Manager
Amendment to extend the term of Central Communication's contract to managethe
STVR Hotline until June 30, 2021. Extension will allow staff to research other options.
✔
✔
✔101-6004-60103
✔February 1, 2021 June 30, 2021
✔6,000 Amendment, aggregate $31,000
✔
Monika Radeva - missing W/C Waiver of Subrogation 1/21/2021
✔767460 1/31/2021
✔
Rev. 8/22/2019
AMENDMENT NO. 3 TO AGREEMENT
WITH CENTRAL COMMUNICATIONS
This Amendment No. 3 to Agreement for Contract Services
(“Agreement”) with Central Communications ("Amendment No. 3") is made
and entered into as of the 31st day of January, 2021 ("Effective Date") by and
between the CITY OF LA QUINTA ("City"), a California municipal corporation
and CENTRAL COMMUNICATIONS, an S Corporation (“Contracting Party”).
RECITALS
WHEREAS, on or about February 1, 2019, the City and the Contracting
Party entered into an Agreement to provide telephone answering services for
Short-Term Vacation Rental (STVR) Program hotline for the City. The initial
term of the Agreement expired on January 31, 2020; and
WHEREAS, on or about January 31, 2020, the City executed Amendment
No. 1 to extend the term of the Agreement for one additional year until
January 31, 2021 and to amend the Contract Sum by an additional Nine
Thousand Five Hundred Dollars ($9,500) for a total not to exceed Twelve
Thousand Dollars ($12,000); and
WHEREAS, on or about May 12, 2020, the City executed Amendment
No. 2 to amend the Contract Sum by an additional Thirteen Thousand Dollars
($13,000) for a total not to exceed Twenty-Five Thousand ($25,000); and
WHEREAS, the Contract Sum is being amended by an additional Six
Thousand Dollars ($6,000) for a total not to exceed Thirty-One Thousand
($31,000); and
WHEREAS, the City and Contracting Party have mutually agreed to
extend the Agreement for five additional months until June 30, 2021; and
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration, the
sufficiency and receipt of which are hereby acknowledged, the parties hereto
agree as follows:
Rev. 8/22/2019
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for
in Section 2.3 of this Agreement, the maximum total compensation to be paid
to Contracting Party under this Agreement is not to exceed Thirty-One
Thousand Dollars ($31,000) (“Contract Sum”). The Contract Sum shall be paid
to Contracting Party in installment payments made on a monthly basis and in
an amount identified in Contracting Party’s schedule of compensation attached
hereto for the work tasks performed and properly invoiced by Contracting
Party in conformance with Section 2.2 of this Agreement.
Fee Schedule
x Account set-up fee, one-time = $125.00
x Recurring monthly charge of $5 per month for telecom fee.
Service Plan includes a Monthly Base Rate of Five Hundred Ten Dollars
($510) which includes 500 minutes of live agent time. Rate for additional
time is $0.98 per minute.