Riverside Co/MOU re Collision Records System 15Memorandum of Understanding
Between the County of Riverside Transportation Department
and the City of La Quinta
This Memorandum of Understanding (hereinafter referred to as "MOU") is between the City of La Quinta
(hereinafter "City") and the County of Riverside Transportation Department (hereinafter "County"). This MOU
sets forth the terms of agreement reached between City and County. Unless otherwise specifically provided
herein, this MOU is in effect for a period of five (5) years from the later date of signature after both City and
County sign, or until such time as the countywide collision records database is non-functional, or until such
time as either City or County terminates their participation as outlined under the Section of this MOU titled
"TERM".
BACKGROUND
County has received a grant from the California Office of Traffic Safety ("OTS") to establish a countywide
collision records system to facilitate the sharing of collision information between/among cities and County, to
identifyhigh collision locations, determine appropriate countermeasures, and direct limited resources for
safety improvements so as to more effectively reduce traffic collisions, and the fatalities, injuries and property
damage that result from traffic collisions.
OTS recognizes the 'benefit of such a countywide collision records database and the potential benefits to have
the ability to access such a database for statewide use.
PURPOSE
The purpose of this MOU is to outline a framework of conditions on which City and County will collaborate to
establish a countywide collision records database, and continue to maintain it so as to share collision
information.
CITY OBLIGATION
City will permit the vendor selected by County through the grant project to install the new system if City does
not currently have a collision records database system, or update the collision records database system if City
currently has an existing system. The installation of the countywide collision records database system shall be
at no cost to City.
City will maintain the installed countywide collision records database by installing updates provided by
County's vendor and keeping database current.
City will permit County to obtain City's collision data via City's database and/or SWITRS.
City will upload monthly City's collision data onto countywide collision records database;
City will permit County and other cities in the County of Riverside to access City's collision data in the
countywide collision records database.
Unless required by law, City will not provide collision data that is not originated by City in the countywide
collision records database to a third party. To the extent allowed by law, public requests for data for a certain
city, other than City, or County, shall be directed to that city, County, or California Highway Patrol that has
jurisdiction over such data.
City will be responsible for costs on the continued maintenance of the City's collision database, whether
existing or new, including potential license fees or upgrade costs for the collision software, if it becomes
necessary, five years after the software system is installed.
If necessary, after five years, City is responsible to pay for a fair share of the cost in maintaining the countywide
database if City chooses to continue to participate in the countywide database system.
COUNTY OBLIGATION
County will install and maintain a countywide collision records database that is to be selected through the grant
project.
County will upload monthly county collision data onto the countywide collision records database.
County will permit City and other cities in the County of Riverside to access County data in the countywide
collision records database.
County will not provide collision data that is not originated by County in the countywide collision records
database to a third party. Public requests for data for all cities and County shall be directed to that city or
California Highway Patrol that has jurisdiction over such data.
County will be responsible for costs on the continued maintenance of the countywidecollision records
database, including potential license fees or upgrade costs for the collision software, for the first five years
after the software system is installed as part of the grant project.
County will be responsible for continued maintenance of the countywide collision records database as long as
said database continues to function and provide benefits to the County of Riverside and cities.
TERM
This MOU remains in effect for five (5) years, as long as the countywide collision records database is functional.
Either City or County may terminate their participation by giving the other party a 60-day written notice. _Either
City or County may terminate the countywide collision records database if deemed necessary due to
insufficient participation by cities, the database not functioning as intended, technical difficulties that cannot
be resolved, the database not providing the benefits intended for cities, County and OTS, insufficient
funding/resources to sustain the program, or without having to provide a reason.
CONTACT INFORMATION
CITY OF LA QUINTA
Name: frank Spevacek
Title: City Manager
Phone Number: (760)777-7030
COUNTY OF RIVERSIDE
Name: Lawrence Tai
Title: County Traffic Engineer
Phone Number: (951)955-6816
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SIGNATURES
The following authorized representatives of the City and County agree to the above terms by signing
below:
CITY OF LA QUINTA COUNTY OF RIVERSIDE TRANSPORTATION
Digitally signed by Frank I Spevacels DEPARTMENT
DN: serialNumber=l n67 SnhOl 202cvmj,
c=U5, st=Calrfornla, I=La Quinta, o=Frank N
I Spevacek, cn=FrankJ. Spevacek
Date: 2015.1 0.29 17:21:46 -0700'
Frank Spevacek, City Manager Patty Romo, Assistant Director of Transportation
Date: Date: 9-1-15
ATTEST:
Susan Maysels, City Clerk
APPROVED AS TO FORM:
SIGNED IN COUNTERPART
William H. Ihrke, City Attorney
3 of 3
La Qu i nta
9/1/2015
SIGNATURES
The following authorized representatives of the City and County agree to the above terms by signing
below:
CITY OF LA QUINTA COUNTY OF RIVERSIDE TRANSPORTATION
DEPARTMENT
SIGNED IN COUNTERPART
Frank Spevacek, City Manager Patty Romo, Assistant Director of Transportation
Date: Date: -1-5
ATTEST.
SIGNED IN COUNTERPART
Susan Maymels, City Clexkc
APPROVED AS TO FORM! .:
William H, Ih.rke, City Attorney
La Qunta
9/1/2015
MEMORANDUM
T0: Frank J. Spevacek, City Manager
FROM: timothy R. Jonasson, Public Works Director/City Engineer
6
DATE: October 27, 2015
RE: Memorandum of Understanding with the County of Riverside
Transportation Department to Participate in the Countywide Collision
Records System
Attached for your review and signature is an MOU which establishes the City and
County's collaboration to share collision information via the system referenced above.
Reviews and signatures are being conducted electronically via the TRAKiT system.
Please provide your electronic signature and advise the City Clerk once you have done
so. The City Clerk will continue full execution and final distribution of the agreement.
Requesting department shall check and attach the items below as appropriate:
N/A Contract payments will be charged to account number:
A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
no reportable interests in LQ or _ reportable interests
N/A A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant does not meet
the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
X Approved by the City Council on October 20, 2015 (date)
City Manager's signature authority provided under Resolution No. 2005-095
Public Works projects for $30,000 or less,
City Manager's signature authority provided under Resolution No. 2005-096
Service agreements for $30,000 or less.
_ City Manager's signature authority provided under Contract Change Order Policy
Contracts under $100,000= 10% max, contracts over $100,000= $25,000 max
The following required documents are attached to the agreement:
N/A Insurance certificates as required by the agreement (approved by Risk Manager on )
N/A Performance bonds as required by the agreement (originals)
N/A City of La Quinta Business License (copy or note number & expiration date here No._ 1