2015 Riverside Coounty - Fire Protection and Emergency ServicesA COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
THIS AGREEMENT, made and entered into this Ott- day of b6+-EM I36 pt, ,
2015, by and between the County of Riverside, a political subdivision of the State of
California, on behalf of the Fire Department, (hereinafter referred to as "COUNTY") and
the City of La Quinta, a duly created city, (hereinafter referred to as "CITY"), whereby it
is agreed as follows:
SECTION I: PURPOSE
The purpose of this Agreement is to arrange for COUNTY, through its
Cooperative Fire Programs Fire Protection Reimbursement Agreement ("CAL FIRE
Agreement") with the California Department of Forestry and Fire Protection ("CAL
FIRE") to provide CITY with fire protection, disaster preparedness and response, fire
prevention, rescue, hazardous materials mitigation, technical rescue response, medical
emergency services, and public service assists (hereinafter called "Fire Services"). This
Agreement is entered into pursuant to the authority granted by Government Code
Sections 55600 et seq., and COUNTY shall provide to CITY a unified, cooperative,
integrated, and effective fire services system. For purposes of this Agreement, the
"jurisdictional boundaries" serviced under this Agreement shall be the entire territory
and lands within the city limits. COUNTY's ability to perform under this Agreement is
subject to the terms and conditions of the CAL FIRE Agreement.
SECTION II: DESIGNATION OF FIRE CHIEF
A. The County Fire Chief appointed by the Board of Supervisors, or his
designee, (hereinafter referred to as "Chief') shall represent COUNTY and CITY during
the period of this Agreement and Chief shall, under the supervision and direction of the
County Board of Supervisors, have charge of the organization described in Exhibit "A",
attached hereto and made a part hereof, for the purpose of providing Fire Services as
deemed necessary to satisfy the needs of both the COUNTY and CITY, except upon
those lands wherein other agencies of government have responsibility for the same or
similar Fire Services.
B. The COUNTY will assign an existing Chief Officer as the Fire Department
Liaison ("Fire Liaison"). The Chief may delegate certain authority to the Fire Liaison, as
the Chiefs duly authorized designee and the Fire Liaison shall be responsible for
directing the Fire Services provided to CITY as set forth in Exhibit "A".
C. COUNTY will be allowed flexibility in the assignment of available
personnel and equipment in order to provide the Fire Services as agreed upon herein.
Cooperative Fire Agreement
City of La Quinta
December 31, 2015 to December 31, 2016
1 of 9
DEC
SECTION III: PAYMENT FOR SERVICES
A. CITY shall annually appropriate, as part of its fiscal year budget, amounts
to support the Fire Services designated at a level of service mutually agreed upon by
both parties and as set forth in Exhibit "A" for the duration of the contract period.
Exhibit "A" may be amended in writing by mutual agreement by both parties or when a
CITY -requested increase or reduction in services is approved by the COUNTY pursuant
to this Agreement.
B. Any changes to the salaries or expenses set forth in Exhibit "A" made
necessary by action of the Legislature, CAL FIRE, or any other public agency with
authority to direct changes in the level of salaries or expenses, shall be paid from the
funds represented as set forth in Exhibit "A." Subject to the COUNTY'S ability to
unilaterally reduce the services as provided in this Section III.B., the CITY is obligated to
expend or appropriate any sum in excess of Exhibit "A" based on action of the
Legislature, CALFIRE, or any other public agency with authority to direct changes in the
level of salaries or expenses. COUNTY shall deliver to CITY written notice of a
proposed or actual increase to salaries or expenses as described in the previous
sentences within thirty (30) days of COUNTY's receipt of notice of the proposed and/or
actual increase. If within thirty (30) days after notice, in writing, from COUNTY to CITY
that the actual cost of maintaining the services specified in Exhibit "A" as a result of
action by the Legislature, CALFIRE, or other public agency will exceed the total amount
specified therein, and CITY has not agreed to make available the necessary additional
funds, COUNTY shall have the right to unilaterally reduce the services furnished under
this Agreement by an appropriate amount and shall promptly notify CITY, in writing,
specifying the services to be reduced. Any COUNTY or CALFIRE personnel reduction
resulting solely due to an increase in employee salaries or expenses occurring after
signing this Agreement and set forth in Exhibit "A" that CITY does not agree to fund, as
described above, shall be subject to relocation expense reimbursement by CITY. If
CITY desires to add funds to the total included herein to cover the cost of increased
salaries or services necessitated by actions described in this section III.B., such
increase shall be accomplished by an additional appropriation by the City Council of
CITY, and an amendment to Exhibit "A" approved by the parties hereto.
C. COUNTY shall provide fire personnel, equipment and services through its
CAL FIRE Agreement. In the event CITY desires an increase or decrease in CAL FIRE
or COUNTY civil service employees or services assigned to CITY as provided for in
Exhibit 'A," CITY shall provide to COUNTY one hundred twenty (120) days written
notice of the proposed increase or decrease. Proper notification shall include the
following: (1) The total amount of proposed increase or decrease; (2) The effective date
of the proposed increase or decrease; and (3) The number of employees, by
classification, affected by the proposed increase or decrease. If such notice is not
provided, CITY shall reimburse COUNTY for relocation costs incurred by COUNTY
because of the increase, in addition to any other remedies available resulting from the
increase or decrease in services.
Cooperative Fire Agreement
City of La Quinta
December 31, 2015 to December 31, 2016
2 of 9
COUNTY is under no obligation to approve any requested increase or decrease, and it
is expressly understood by the parties that in no event will COUNTY authorize or
approve CITY's request to reduce services below the COUNTY Board of Supervisors
approved staffing level for any fire station, or to reduce services to the extent that the
services provided under this Agreement are borne by other jurisdictions. COUNTY shall
render a written decision on whether to allow or deny the proposed increase or
decrease within thirty (30) days of the notice provided pursuant to this section.
D. CITY shall pay COUNTY actual costs for Fire Services pursuant to this
Agreement in an amount not to exceed that set forth in Exhibit "A" as may be amended
from time to time. COUNTY shall make a claim to CITY for the actual cost of contracted
services, pursuant to Exhibit "A," on a quarterly basis. CITY shall pay each claim, in full,
within thirty (30) days after receipt thereof.
E. Chief may be authorized to negotiate and execute any amendments to
Exhibit "A" of this Agreement on behalf of COUNTY as authorized by the Board of
Supervisors. CITY shall designate a "Contract Administrator' who shall, under the
supervision and direction of the City Council, be authorized to execute amendments to
Exhibit "A" on behalf of CITY.
F. [ x ] (Check only if applicable, and please initial to acknowledge)
Additional terms as s �f—orth in the attached Exhibit "B" are incorporated herein and
shall additionally apply to this agreement regarding payment of services.
G. [ x ] (Check only if applicable, and please initial to acknowledge)
Additional terms as Ose I orth in the attached Exhibit "C" are incorporated herein and
shall additionally apply to this agreement regarding payment for the Fire Engine Use
Agreement.
H. Notwithstanding Paragraph F herein if applicable, additional terms as set
forth are incorporated herein and shall additionally apply to this agreement regarding
payment of services. In the event that a fire engine, owned and maintained by the CITY
has a catastrophic failure, the COUNTY Fire Chief may allow use of a COUNTY fire
engine, free of charge up to one hundred twenty (120) days. After the initial one
hundred twenty (120) days, a rental fee will be applied to the CITY invoice for use of
said COUNTY fire engine. The rental fee shall be Nine Hundred Forty Four Dollars
($944.00) per day; or Six Thousand Six Hundred Eight Dollars ($6,608.00) per week.
SECTION IV: TERM OF AGREEMENT AND AMENDMENT
A. The term of this Agreement shall be from December 31, 2015, to
December 31, 2016, subject to extensions as set forth below.
Cooperative Fire Agreement
City of La Quinta
December 31, 2015 to December 31, 2016
3 of 9
B. One (1) year prior to an anticipated date of expiration of this Agreement,
including expiration during an extension period, CITY shall give COUNTY written notice
of whether CITY intends to enter into a new Agreement with COUNTY for Fire Services
and, if so, whether CITY intends to request a change in the level of Fire Services
provided under this Agreement.
C. If CITY and COUNTY are actively negotiating the terms to a new
agreement, the parties may enter into an amendment of this agreement to extend the
term up to an additional one year period. During this extended term, the level of service
and costs for services will remain as set forth in this Exhibit "A" of this Agreement.
SECTION V: TERMINATION
During the term of this Agreement,
Agreement may only be terminated by the
pursuant to Government Code §55603.5.
as established in Section IV above, this
voters of either the COUNTY or the CITY
SECTION VI: COOPERATIVE OPERATIONS
All Fire Services contemplated
parties to this Agreement working as
belonging to either CITY or COUNTY
time to time for mutual aid.
SECTION VII: MUTUAL AID
under this Agreement shall be performed by both
one unit; therefore, personnel and/or equipment
may be temporarily dispatched elsewhere from
Pursuant to Health and Safety Code Sections 13050 et seq., when rendering
mutual aid or assistance, COUNTY may, at the request of CITY, demand payment of
charges and seek reimbursement of CITY costs for personnel, equipment use, and
operating expenses as funded herein, under authority given by Health and Safety Code
Sections 13051 and 13054. COUNTY, in seeking said reimbursement pursuant to such
request of CITY, shall represent the CITY by following the procedures set forth in Health
and Safety Code Section 13052. Any recovery of CITY costs, less actual expenses,
shall be paid or credited to the CITY, as directed by CITY.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code Sections 13051 and 3054 to the officer designated by CITY.
SECTION VIII: SUPPRESSION COST RECOVERY
As provided in Health and Safety Code Section 13009, COUNTY may bring an
action for collection of suppression costs of any fire caused by negligence, violation of
law, or failure to correct noticed fire safety violations. When using CITY equipment and
personnel under the terms of this Agreement, COUNTY may, on request of CITY, bring
such an action for collection of costs incurred by CITY. In such a case CITY appoints
Cooperative Fire Agreement
City of La Quinta
December 31, 2015 to December 31, 2016
4 of 9
and designates COUNTY as its agent in said collection proceedings. In the event of
recovery, COUNTY shall apportion to CITY its pro-rata proportion of recovery, less the
reasonable pro-rata costs including legal fees.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code Section 13009 to the officer designated by CITY.
In the event the CITY elects to use COUNTY funded Fire Marshal services, the
services will be provided at a cost outlined in COUNTY Ordinance 671(Establishing
Consolidated Fees For Land Use and Related Functions).
ION IX: PROPERTY ACCOUNTING
All personal property provided by CITY and by COUNTY for the purpose of
providing Fire Services under the terms of this Agreement shall be marked and
accounted for in such a manner as to conform to the standard operating procedure
established by the COUNTY for the segregation, care, and use of the respective
property of each.
SECTION X: FACILITY
CITY shall provide Fire Station(s), strategically located to provide standard
response time within City of La Quinta from which fire operations shall be conducted. If
the Fire Station(s) are owned by the CITY, the CITY shall maintain the facilities at
CITY's cost and expense. In the event CITY requests COUNTY to undertake repairs or
maintenance costs or services, the costs and expenses of such repairs or maintenance
shall be reimbursed to COUNTY through the Support Services Cost Allocation, or as a
direct Invoice to the CITY.
SECTION XI: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree
to indemnify, protect, defend and hold harmless CITY, its agencies, districts, special
districts and departments, their respective directors, officers, elected and appointed
officials, employees, agents and representatives (collectively, "Indemnitees") for, from
and against any and all liabilities, claims, damages, losses, liens, causes of action,
suits, awards, judgments and expenses, attorney and/or consultant fees and costs,
taxable or otherwise, of any nature, kind or description of any person or entity, directly
or indirectly arising out of, caused by, or resulting from (1) the Services performed
hereunder by COUNTY, or any part thereof, (2) the Agreement, including any approved
amendments or modifications, or (3) any negligent act or omission of COUNTY, its
officers, employees, subcontractors, agents, or representatives (collectively,
"Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect to which
COUNTY's obligation to indemnify, including the cost to defend, the Indemnitees does
not apply is with respect to Liabilities resulting from the negligence or willful misconduct
Cooperative Fire Agreement
City of La Quinta
December 31, 2015 to December 31, 2016
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of an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to
the scope of work in the Agreement.
To the fullest extent permitted by applicable law, CITY shall and does agree to
indemnify, protect, defend and hold harmless COUNTY, its agencies, departments,
directors, officers, agents, Board of Supervisors, elected and appointed officials and
representatives (collectively, "Indemnitees") for, from and against any and all liabilities,
claims, damages, losses, liens, causes of action, suits, awards, judgments and
expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any
nature, kind or description of any person or entity, directly or indirectly arising out of,
caused by, or resulting from (1) the services performed hereunder, by CITY, or any part
thereof, (2) the Agreement, including any approved amendments or modifications, or
(3) any negligent act or omission of CITY its officers, employees, subcontractors,
agents, or representatives (collectively, "Liabilities"). Notwithstanding the foregoing,
the only Liabilities with respect to which CITY's obligation to indemnify, including the
cost to defend, the Indemnitees does not apply is with respect to Liabilities resulting
from the negligence or willful misconduct of an Indemnitee, or to the extent such claims
do not arise out of, pertain to or relate to the scope of work in the Agreement.
SECTION XII: AUDIT
A. COUNTY and CITY agree that their designated representative shall have
the right to review and to copy any records and supporting documentation of the other
party hereto, pertaining to the performance of this Agreement. COUNTY and CITY
agree to maintain such records for possible audit for a minimum of three (3) years after
final payment, unless a longer period of records retention is stipulated or as required by
law, and to allow the auditor(s) of the other party access to such records during normal
business hours and to allow interviews of any employees or agents who are responsible
for the maintenance and custody of such records. COUNTY and CITY agree to a similar
right to audit records and interview employees or agents in any subcontract related to
performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et
seq., CCR Title 2, Section 1896).
B. Each party shall bear their own costs in performing a requested audit.
SECTION XIII: DISPUTES
CITY shall select and appoint a "Contract Administrator" who shall, under the
supervision and direction of CITY, be available for contract resolution or policy
intervention with COUNTY, when, upon determination by the Chief that a situation
exists under this Agreement in which a decision to serve the interest of CITY has the
potential to conflict with COUNTY interest or policy. Any dispute concerning a question
of fact arising under the terms of this Agreement which is not disposed of within a
reasonable period of time by the CITY and COUNTY employees normally responsible
Cooperative Fire Agreement
City of La Quinta
December 31, 2015 to December 31, 2016
6 of 9
for the administration of this Agreement shall be brought to the attention of the Chief
Executive Officer (or designated representative) of each organization for joint resolution.
For purposes of this provision, a "reasonable period of time" shall be ten (10) calendar
days or less. CITY and COUNTY agree to continue with the responsibilities under this
Agreement during any dispute. Disputes that are not resolved informally by and
between CITY and COUNTY representatives may be resolved, by mutual agreement of
the parties, through mediation. Such mediator will be jointly selected by the parties. The
costs associated with mediator shall be shared equally among the participating parties.
If the mediation does not resolve the issue(s), or if the parties cannot agree to
mediation, the parties reserve the right to seek remedies as provided by law or in equity.
The parties agree, pursuant to Battaglia Enterprises v. Superior Court (2013) 215
Cal.App.4th 309, that each of the parties are sophisticated and negotiated this
agreement and this venue at arm's length. Pursuant to this Agreement, the parties
agree that venue for litigation shall be in the Superior Court of Riverside County. Should
any party attempt to defeat this section and challenge venue in Superior Court, the party
challenging venue stipulates to request the Court change venue to San Bernardino
County and shall not ask for venue in any other County.
Any claims or causes of actions, whether they arise out of unresolved disputes
as specified in this Section or claims by third parties that are made against the
COUNTY, shall be submitted to the Office of the Clerk of the Board for the County of
Riverside in a timely manner. For claims made against the COUNTY that involve CAL -
FIRE employees, to the extent permissible under the COUNTY's contract with CAL -
FIRE, the claims will be forwarded on to CAL -FIRE for processing.
SECTION XIV: ATTORNEY'S FEES
If CITY fails to remit payments for services rendered pursuant to any provision of
this Agreement, COUNTY may seek recovery of fees pursuant to Section XIII of this
Agreement.
In the event of litigation between COUNTY and CITY to enforce any of the
provisions of this Agreement or any right of either party hereto, the unsuccessful party
to such litigation agrees to pay the prevailing party's costs and expenses, including
reasonable attorneys' fees, all of which shall be included in and as a part of the
judgment rendered in such litigation.
SECTION XV: DELIVERY OF NOTICES
Any notices to be served pursuant to this Agreement shall be considered
delivered when deposited in the United States mail and addressed to:
Cooperative Fire Agreement
City of La Quinta
December 31, 2015 to December 31, 2016
7of9
COUNTY
County Fire Chief
210 W. San Jacinto Ave.
Perris, CA 92570
CITY OF LA QUINTA
City Manager
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Provisions of this section do not preclude any notices being delivered in person
to the addresses shown above. Delivery in person shall constitute service hereunder,
effective when such service is made.
SECTION XVI: ENTIRE CONTRACT
This Agreement contains the whole contract between the parties for the provision
of Fire Services. It may be amended or modified upon the mutual written consent of the
parties hereto where in accordance with applicable state law. This Agreement does
NOT supplement other specific agreements entered into by both parties for equipment
or facilities, and excepting those equipment or facilities agreements, this Agreement
cancels and supersedes any previous agreement for the same or similar services.
[Signature Provisions on following page]
Cooperative Fire Agreement
City of La Quinta
December 31, 2015 to December 31, 2016
8of9
IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have,
in their respective capacities, set their hands as of the date first hereinabove written.
Dated:
ATTEST:
Title:
SIGNED IN COUNTERPART
(SEAL)
Dated:
DEC 15 2015
ATTEST:
KECIA HARPER -THEM
Clerk of the Board
(SEAL)
CITY OF LA QUINTA
SIGNED IN COUNTERPART
0
Title:
APPROVED AS TO FORM:
SIGNED IN COUNTERPART
COUNTY OF RIVERSIDE
Chair 1AR n, BMAoa1+�9rd of Su�R1pervisors
AS Ri
APPROVED AS TO FORM:
GREGORY P. PRIAMOS,
County oun el
By:
ERIC STOFMER
Deputy County Counsel
Cooperative Fire Agreement
City of La Quinta
December 31, 2015 to December 31, 2016
9 of 9
IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have,
in their respective capacities, set their hands as of the date first hereinabove written.
Dated: „ �/ � 179 15 CITY O LA QUIN
fTtan 1. Spe ac:Lk, City Manager
Title:
ATTEST:
By:
Title: Susan Maysels, City Clerk
(SEAL)
Dated:
ATTEST:
KECIA HARPER -THEM
Clerk of the Board
0
SIGNED IN COUNTERPART
Deputy
(SEAL)
APPROVED AS TO FORM:
William H, Ihrke, City Attorney
COUNTY OF RIVERSIDE
SIGNED IN COUNTERPART
Chairman, Board of Supervisors
APPROVED AS TO FORM:
GREGORY P. PRIAMOS,
County Counsel
CM'
SIGNED IN COUNTERPART
ERIC STOPHER
Deputy County Counsel
Cooperative Fire Agreement
City of La Quinta
December 31, 2015 to December 31, 2016
9 of 9
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
ESTIMATE DATED NOV 30, 2015 FOR DECEMBER 31, 2015 TO DECEMBER 31, 2016
ESTIMATED CITY EXHIBIT "A" BUDGET
FISCAL YEAR 2015/2016 DECEMBER 31, 2015 TO JUNE 30, 2016 $102,369
FISCAL YEAR 2016/2017 JULY 1, 2016 TO DECEMBER 31, 2016 $264,763
TOTAL ESTIMATED CITY EXHIBIT "A" FOR DEC 31, 2015 TO DEC 31, 2016 $367,132
EXHIBIT "A-i"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
ESTIMATE DATED NOV 30, 2015 FOR DECEMBER 31, 2015 TO JUNE 30, 2016
CAPTAIN'S
ENGINEER
CAPTAIN'S MEDICS
ENGINEER'S
MEDICS
FF II'S
STA #32
Medic Engine 199,760 to
170,817
1.0
297,686
20
STA #70
Medic Engine 199,760 to
170,817
1.0
297,686
2.0
STA #93
Medic Engine 199,760 to
0
0.0
191,544 to
297,686
2.0
Fixed Relief
191,544 to
0
0.0
Vac. Relief - Engine
170,817
1.0
191,544 to
SUBTOTALS 599,281 0
512,451
574,632
893,057
SUBTOTALSTAFF 3 0
3
3
6
FIRE SAFETY SPECIALIST (PCN 114438)
140,759 each
EMERGENCY SERVICES COORDINATOR (120745)
116,074 each
SUBTOTAL
ESTIMATED SUPPORT SERVICES
FF II
MEDICS TOTALS
331,826
2.0
1,000,089
6.o
331,826
2.0
1,000,089
6.0
331,826
20
1,020,816
6.o
331,826
2.0
523,370
3.0
165,913
to
528,274
3.0
1,493,218
4,072,639
9
24
140,759
to
116.074
Lo
$4,329,471
26
Administrative/Operational
19,444 per assigned Staff ""
Volunteer Program
7,157 Per Entity Allocation
Medic Program
Medic FTE/Defib Basis
Battalion Chief Support
70,247 .27 FTE per Station
Fleet Support
51,374 per Fire Suppression Equip
ECC Support
Calls/Station Basis
Comm/IT Support
Calls/Station Basis
Hazmat Support
SUPPORT SERVICES SUBTOTAL
ESTIMATED DIRECT CHARGES
FIRE ENGINE USE AGREEMENT 25,331 each engine
COOPERATIVE TRUCK AGREEMENT 12.5%
TOTAL STAFF COUNT
ESTIMATED ANNUAL CITY BUDGET
ESTIMATED CITY BUDGET DECEMBER 31, 2015 TO JUNE 30, 2016
* LA QUINTA ESTIMATED FIRE TAX CREDIT
NET ESTIMATED CITY BUDGET
* STRUCTURAL FIRE TAXES 1,730,471
ESTIMATED REDEVELOPMENT PASS THRU 4,271,382
total contract transfer 1188,000)
TOTAL ESTIMATED TAX FUNDING 5,813,853
TOTAL TAX FUNDING (6 MONTHS) 2,906,927
SUPPORT SERVICES
Administrative & Operational Services
Finance Procurement
Training Emergency Services
Data Processing Fire Fighting Equip.
Accounting Office Supplies/Equip.
Personnel
24.o Assigned Staff
1.13 Indio Truck (12.5%)
0.90 Battalion Chief Support
*" 26.o3 Total Assigned Staff
3 Fire Stations
3,556 Number of Calls
12.29 Assigned Medic FTE
3 Monitors/Defibs
3 Hazmat Stations
21 Number of Hazmat Calls
506,127 26.03
7,157
to
79,339
12.29
210,741
3.o
154,122
3.o
146,807
249,507
37,712
1,391,513
28,746
75,994
3
192,868
12.50%
26.03
56,0'18,5�J'I
$3,009,296
(2,906,927)
CITY OF LA QUINTA
Exhibit "A -I"
Page 2 of 5
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications f IT Support - Support staff, communications, radio maintenance, computer
support functions
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 15116 POSITION SALARIES TOP STEP
294,998 DEPUTY CHIEF
25,331 FIRE ENGINE
291,046 DIV CHIEF
19,444 SRVDEL
234,156 BAT CHIEF
7,157 VOL DEL
199,760 CAPT
6,005 MEDIC FTE
218,089 CAPT MEDIC
1,846 MEDIC MONITORS/DEFIBS REPLACEMENT
170,817 ENG
70,247 BATT DEL
191,544 ENG/MEDIC
15,538 ECC STATION
148,843 FF II
28.16 ECC CALLS
165,913 FF II/MEDIC
51,374 FLEET SUPPORT
146,829 FIRE SAFETY SUPERVISOR
26,407 COMM/IT STATION
140,759 FIRE SAFETY SPECIALIST
47.86 COMM/IT CALLS
122,031 FIRE SYSTEMS INSPECTOR
2,247 FACILITY STATION
71,843 OFFICE ASSISTANT III
604.46 FACILITY FTE
72,531 SECRETARY I
3,487 HAZMAT STATION
116,074 COUNTY EMERGENCY SERVICES COORDINATOR
1,209.79 HAZMAT CALLS
1,845 HAZMAT VEHICLE REPLACEMENT
FY 16116 DIRECT BILL ACCOUNT CODES
520230
Cellular Phone
520300
Pager Service
520320
Telephone Service
520800
Household Expense
520805
Appliances
Cleaning and
520815
Custodial Supp
520830
Laundry Services
520840
Household Furnishings
520845
Trash
521380
Maint-Copier Machines
521440
Maint-Kitchen Equipment
Maint-Office
521540
Equipment
521600
Maint-Service Contracts
521660
Maint-Telephone
521680
Malnt-Underground Tanks
522310
Maint-Building and Improvement
522360
Maint-Extermination
522860
Medical -Dental Supplies
522870
Other Medical Care Materials
522890
Pharmaceuticals
523220
Licenses And Permits
523680
Office Equip Non Fixed Assets
526700
Rent -Lease Bldgs
526940
Locks/Keys
527280
Awards/Recognition
529500
Electricity
529510
Heating Fuel
529550
Water
537240
Interfnd Exp-Utilities
542060
Improvements -Building
CITY OF LA OUINTA
Exhibit "A-i"
Page 3 of 5
EXHIBIT "A-ii"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
ESTIMATE DATED NOV 30, 2015 FOR JULY 1, 2016 TO DECEMBER 31, 2016
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS
STA #32
Medic Engine 209,748 to 179,358 1.0
STA #70
Medic Engine 209,748 to 179,358 1.0
STA #93
Medic Engine 209,748 to 0 0.0
Fixed Relief
Vac. Relief - Engine 179,358 1.0
SUBTOTALS 629,245 0 538,074
SUBTOTAL STAFF 3 0 3
FIRE SAFETY SPECIALIST (PCN 114438)
EMERGENCY SERVICES COORDINATOR (120745)
SUBTOTAL
ESTIMATED SUPPORT SERVICES
Administrative/Operational
Volunteer Program
Medic Program
Battalion Chief Support
Fleet Support
ECC Support
Comm/IT Support
Hazmat Support
SUPPORT SERVICES SUBTOTAL
ESTIMATED DIRECT CHARGES
FIRE ENGINE USE AGREEMENT
COOPERATIVE TRUCK AGREEMENT 12.5%
TOTAL STAFF COUNT
TOTAL ESTIMATED CITY BUDGET
ESTIMATED CITY BUDGET JULY 1, 2016 TO DECEMBER 31, 201E
* LA QUINTA ESTIMATED FIRE TAX CREDIT
NET ESTIMATED CITY BUDGET
* STRUCTURAL FIRE TAXES 1,730,471
ESTIMATED REDEVELOPMENT PASS THRU 4,271,382
total contract transfer (188,000)
TOTAL ESTIMATED TAX FUNDING 5,813,853
TOTAL TAX FUNDING (6 MONTHS) 2,906,927
SUPPORT SERVICES
Administrative & Operational Services
Finance
Procurement
Training
Emergency Services
Data Processing
Fire Fighting Equip.
Accounting
Office Supplies/Equip.
Personnel
312,570 2.0
312,570 2.0
201,121 to
312,570 2.0
201,121 to
0 0.0
201,121 to
603,363
937,710
3
6
147,796 each
121,877 each
348,418
2.0
1,050,094
348,418
2.0
1,050,094
348,418
2.0
1,071,857
348,418
2.0
549,539
174,209
1.o
554,688
1,567,879 4,276,271
9 24
147,796 1 o
121,877 to
$4,545,944 26
60
6.0
6.0
3.0
3.0
20,805 per assigned Staff **
541,556
26.03
7,658 Per Entity Allocation
7,658
to
Medic FTE/Defib Basis
84,893
12.29
75,164 .27 FTE per Station
225,493
3.0
54,970 per Fire Suppression Equip
164,911
3.0
Calls/Station Basis
157,084
Calls/Station Basis
266,972
40,352
1,468,919
28,746
25,331 each engine
75,994
3
203,776
12.50%
26.03
24.o Assigned Staff
1.13 Indio Truck (12.5%)
o.90 Battalion Chief Support
26.03 Total Assigned Staff
3 Fire Stations
3,55E Number of Calls
12.29 Assigned Medic FTE
3 Monitors/Defibs
3 Hazmat Stations
21 Number of Hazmat Calls
$3,171,689
(2,906,927)
$264,763
CITY OF LA QUINTA
EAU "A -II"
Page 4 of 5
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance, computer
support functions
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 16/17 POSITION SALARIES TOP STEP
309,748
DEPUTY CHIEF
25,331 FIRE ENGINE
305,599
DIV CHIEF
20,805 SRVDEL
245,864
BAT CHIEF
7,658 VOL DEL
209,748
CAPT
6,425 MEDIC FTE
228,993
CAPT MEDIC
1,975 MEDIC MONITORS/DEFIBS REPLACEMENT
179,358
ENG
75,164 BATT DEL
201,121
ENG/MEDIC
16,626 ECC STATION
156,285
FF II
30.13 ECC CALLS
174,209
FF II/MEDIC
54,970 FLEET SUPPORT
154,171
FIRE SAFETY SUPERVISOR
28,255 COMM/IT STATION
147,796
FIRE SAFETY SPECIALIST
51.21 COMM/IT CALLS
128,132
FIRE SYSTEMS INSPECTOR
2,404 FACILITY STATION
75,435
OFFICE ASSISTANT III
646.77 FACILITY FTE
76,158
SECRETARY I
3,731 HAZMAT STATION
121,877
EMERGENCY SVC COORD
1,294.48 HAZMAT CALLS
1,974 HAZMAT VEHICLE REPLACEMENT
FY 16/17 DIRECT BILL ACCOUNT CODES
520230
Cellular Phone
520300
Pager Service
520320
Telephone Service
520800
Household Expense
520805
Appliances
Cleaning and
520815
Custodial Supp
520830
Laundry Services
520840
Household Furnishings
520045
Trash
521380
Maint-Copier Machines
521440
Maint-Kitchen Equipment
Maint-Office
521540
Equipment
521600
Maint-Service Contracts
521660
Maint-Telephone
521680
Maint-Underground Tanks
522310
Maint-Building and Improvement
522360
Maint-Extermination
522860
Medical -Dental Supplies
522870
Other Medical Care Materials
522890
Pharmaceuticals
523220
Licenses And Permits
523680
Office Equip Non Fixed Assets
526700
Rent -Lease Bldgs
526940
Locks/Keys
527280
Awards/Recognition
529500
Electricity
529510
Heating Fuel
529550
Water
537240
Inlerfnd Exp-Utilities
542060
Improvements -Building
CITY OF LA OUINTA
Exhlbil "A-li"
Page 5 of 5
EXHIBIT "B"
TO THE COOPERATIVEAGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL AID FOR THE CITY OF LA QUINTA
DATED DECEMBER 31, 2015
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
A. CREDIT TO CITY
Of the sum CITY has appropriated to provide fire protection services
within the area of responsibility of CITY, COUNTY shall allow a credit to CITY in the
estimated amount that represents 100% of the annual structural fire taxes collected by
the County and annual Redevelopment Pass Thru Funds in excess of $188,300
collected by COUNTY within the areas of responsibility of CITY. The amount of this
credit shall be determined by the County Auditor -Controller prior to the COUNTY's
billing of its claim for services with CITY as approved herein. The claim filed by
COUNTY with CITY shall be those expenses in excess of the credit allowed to CITY. If
the credit allowed to CITY is in excess of the expenses, any excess credit will be
deposited by the COUNTY into a trust fund for future fire facilities, equipment and/or
services within CITY. The procedures for use of the trust funds are outlined as follows:
B. TRUST FUND PROCEDURES
The excess credit deposited in a trust fund for Fiscal Year 2010/2011 and
for subsequent fiscal years during the term of this Agreement shall be expended,
dispersed and accounted for as follows:
The trust funds may be used for future fire facilities, equipment, or for
future services, at CITY's option. CITY shall have the right to designate the use of the
trust funds for one or more of these purposes.
If CITY opts to utilize the trust funds for fire facilities being constructed or
rehabilitated in CITY, COUNTY shall, upon CITY's request, release the funds for that
purpose to CITY, or to CITY's designee, within 30 days of receiving CITY's written
notification of its option.
If CITY opts to utilize the trust funds for equipment purchase or equipment
rental, COUNTY shall, upon CITY's request, release the funds for that purpose to CITY
or to CITY's designee, within 30 days of receiving CITY's written notification of its
option.
Exhibit "B"
CITY OF LA QUINTA
Page 1 of 2
If CITY opts to utilize the trust funds for services, it may either request
increased services or supplement the fund as a credit applied to future service costs.
The trust funds shall be maintained in an interest -bearing account. The
interest earned shall be added to the amount of the trust fund.
COUNTY shall provide an annual accounting of the trust fund amount to
CITY by August 1, 2011, and by August 1st of each year thereafter, during the term of
this Agreement. CITY shall review the accounting within 30 days of receipt, and shall
notify COUNTY of any dispute or objection thereto. CITY and COUNTY shall reconcile
any dispute within 30 days thereafter.
If any amount remains in the trust funds upon the effective date of the
termination of this Agreement, the funds shall be returned to CITY within 30 days of the
date of the termination, unless extended. CITY agrees that the returned funds shall
only be used for fire service, equipment and fire facilities.
Exhibit "B"
CITY OF LA QUINTA
Page 2 of 2
EXHIBIT "C"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL AID FOR THE CITY OF LA QUINTA
DATED NOVEMBER 9, 2015
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
FIRE ENGINE USE AGREEMENT
Station 32
Medic Engine ME32, RCO No. 08-881
Station 70
Medic Engine ME70, RCO No. 07-851
Station 93
Medic Engine ME93, RCO No. 04-816
$ 25,331.00
$ 25,331.00
$ 25,331.00
1_75,994.00
The Fire Engine Use Agreement is utilized in the event that a fire
engine(s) which was initially purchased by the CITY, and then the CITY elects to have
the COUNTY take responsibility of said fire engine(s). The Fire Engine Use Agreement
guarantees the CITY the use of this fire engine(s), the COUNTY network of equipment,
and resources of the COUNTY.
This fire engine(s) shall be used as an integrated unit for Fire Services as
set forth in this Cooperative Agreement between the COUNTY and CITY, and shall be
stationed primarily in the CITY. The change in ownership of the fire engine does not
waive or supersede any responsibilities of the CITY pursuant to this agreement. This
exhibit is strictly to further detail for the CITY, the responsibilities and costs associated
within the Cooperative Agreement between the COUNTY and CITY; therefore, the Fire
Engine Use Agreement is inseparable.
The CITY will have the option of transferring title of said fire engine(s) to
the COUNTY. If the CITY transfers title of said fire engine(s) to the County, the County
will take ownership of the said fire engine(s), and the County will maintain insurance on
Exhibit "C"
CITY OF LA QUINTA
Page 1 of 2
said fire engine(s). If the CITY opts to maintain ownership and title of said fire
engine(s), the CITY will maintain insurance on said fire engine(s). Proof of Insurance is
to be provided to the COUNTY.
The COUNTY will ensure a working fire engine(s) is available for the CITY
at all times under this agreement. All capital improvements and/or betterments to the
fire engine(s) listed above, will be the responsibility and paid for by the COUNTY under
this Agreement.
When the Riverside County Fire Department Fleet personnel determine
the fire engine(s) listed above is due for replacement, the COUNTY will purchase a new
fire engine(s); and, survey the old fire engine(s).
The annual cost for this service is calculated at 1/20 of the replacement
cost. The current replacement cost is $506,625.00. If this Agreement is entered into
mid -year, the annual cost will be prorated accordingly.
Exhibit "C"
CITY OF LA QUINTA
Page 2 of 2
tA
w
SUBMITTAL TO THE BOARD OF SUPERVISORS
CALIFORNIA k6C)
.�
wl�bll
COUNTY OF RIVERSIDE, STATE OF
N11
—
Z
0
FROM: FIRE SUBMITTAL DATE:
'
December 3, 2015
z
SUBJECT: Approval of the Cooperative Agreement to Provide Fire Protection, Fire Prevention, Rescue
U
and Medical Emergency Services for the City of La Quinta for one (1) year [$6,180,985]; Contract revenue
w
Q-
i
from the City of La Quinta subject to annual cost increase; 4 District
Q
li
>-
RECOMMENDED MOTION: That the Board of Supervisors:
1. Approve the attached Cooperative Agreement to Provide Fire Protection, Fire Prevention,
Rescue and Medical Emergency Services for the City of La Quinta, between the County of
Riverside and the City of La Quinta; and
2. Authorize the Chairman of the Board to execute this Cooperative Agreement on behalf of
the County; and
2
3. Authorize the Fire Chief to negotiate and execute any amendments to the Exhibit "A-i" of
this Agreement.
BACKGROUND:
a
Summary
o
Continued on Page 2
hn R. Hawkins,
Jhieff
Fie C
■ ■11
FINANCIAL DATA Current Fiscal Year: Next Fiscal Year: Total Cost: ngoing Cost: Exec. olflca
COST $ 3,009,296 $ 3,171,689 $ 6,180,985 $ N/A
Consent ❑ Policy
NET COUNTY COST I $ 0.00 $ 0.00 $ 0.00 $ 0.00
SOURCE OF FUNDS: Contract revenue from the City of La Quinta Budget Adjustment: No
subject to annual cost increase. For Fiscal Year: 15116 8,16117
C.E.O. RECOMMENDATION:
County Executive Office Signature
MINUTES OF THE BOARD OF SUPERVISORS
On motion of Supervisor Benoit, seconded by Supervisor Jeffries and duly carried by
unanimous vote, IT WAS ORDERED that the above matter is approved as recommended.
Ayes: Jeffries, Tavaglione, Washington, Benoit and Ashley
Nays: None
Absent: None
Date: De ember 15, 2015
xc: �' e
Kec' Harper -Them
C9er of the and
B
eputy
❑ Prev. Agn. Ref.: 03/11/08 Item 3.30 1 District: 4 Agenda Number: 3�21
SUBMITTAL TO THE BOARD OF SUPERVISORS, COUNTY OF RIVERSIDE, STATE OF F CALIFORNIA
FORM 11: Approval of the Cooperative Agreement for the City of La Quinta
DATE: December 3, 2015
PAGE: 2 of 2
BACKGROUND:
Summa continued
The City of La Quinta desires to continue contracting for Fire Protection Services with the Riverside County
Fire Department, and as such, the two agencies have reached an agreement as to the level of service to be
provided to the City. The City of La Quinta is scheduled to take the Cooperative Agreement to their Counsel on
December 15, 2015 for approval. Therefore, Riverside County Fire Department is seeking a concurrent
approval of said agreement. There were no changes in the Agreements level of staffing since the previous
signed Agreement in FY 07/08. The term of this agreement is December 31, 2015 through December 31,
2016. The total estimated contract revenue will be received annually to cover the full contract costs. With the
FY 15/16 estimated at $3,009,296. Subject to increase and/or decrease based on fiscal year end
reconciliation of support services with actual costs to be adjusted on the 4th Quarter Invoice sent out in August
following the fiscal year close.
On June 16, 2015 (Item 3-29), the Board approved a contract with a third -party company, Tridata, to conduct a
Standards of Cover Study. During negotiations, the City of La Quinta expressed interest in the results of the
study and any recommendations that may be brought forward to the Board of Supervisors. The department
and Executive Office assured the city that the county will be communicating with all of the county partner
jurisdictions once the results of the study have been received and reviewed.
Impact on Citizens and Businesses
There are no changes in the Agreement; therefore, there will be no impact on businesses or citizens of the City
of La Quinta due to the renewal of this agreement. However, the language in the Agreement does state that
the City may request an increase or decrease of employees or services assigned to the City with one hundred
twenty (120) day written notice to the County. All requests for changes will be evaluated by the designated
Chief Officer and/or County Fire Chief to ensure that the levels of service provided to the Community are at or
above the minimum standard requirements. Any concerns will be discussed with the City Representative.
SUPPLEMENTAL:
Additional Fiscal
Fire estimates receiving $3,009,196 for FY 15/16 and $3,171,689 for FY 16/17 in revenue. This contract
has no general fund impact.
Contract History and Price Reasonableness
The City of La Quinta has been contracting for Riverside County Fire Service since 1991. The previously
signed Cooperative Agreement is expired and we are operating under a Letter of Extension. The estimated
contract increase from the previous Exhibit A amendment is 8.28%. This increase is due to various rate
increases from the State Cooperative Agreement and the County cost increases. There were no changes in
the Agreements level of staffing since the previous signed Agreement in FY 07/08.
PROUDLY SERVING THE
UNINCORPORATED AREAS
OF RIVERSIDE COUNTY
AND THE CITIES OF:
BANNING
BEAUMONT
CALIMESA
CANYON LAKE
COACHELLA
DESERT HOT SPRINGS
EASTVALE
INDIAN WELLS
INDIO
JURUPA VALLEY
LAKE ELSINORE
LA QUINTA
MENIFEE
MORENO VALLEY
NORCO
PALM DESERT
PERRIS
RANCHO MIRAGE
RUBIDOux CSD
SAN JACINTO
TEMECULA
WILDOMAR
BOARD OF
SUPERVISORS:
KEVIN JEFFRIES
DISTRICT 1
JOHN TAVAGLIONE
DISTRICT 2
CHARLES WASHINGTON
DISTRICT 3
VACANT
DISTRICT 4
MARION ASHLEY
DISTRICT 5
CAL FIRE - RIVERSIDE UNIT
RIVERSIDE COUNTY FIRE DEPARTMENT
John R. Hawkins - Fire Chief
210 West San Jacinto Avenue, Perris, CA 92570-1915
Bus: (951) 940-6900 Fax: (951) 940-6373 www.rvcfire.org
January 17, 2017
To: Frank J. Spevacek, City Manager
City of La Quinta
From: Letty Morales, Administrative Services Analyst
Riverside County Fire Department
Re: Form 11 and Cooperative Agreement with the City of La Quinta
Enclosed is the fully executed Cooperative Agreement with the City of
La Quinta.
This agreement expires June 30, 2018. 1 have calendared January 1,
2018 to begin renewal process again.
Thank you,
')�' 1? �"I a&
Letty Morales
(961) 940-6977
SUBMITTAL TO THE BOARD OF SUPERVISORS
COUNTY OF RIVERSIDE, STATE OF CALIFORNIA ' ;. z ITEM- ::� t 3.29
(ID # 3115)
MEETING DATE:
Tuesday, December 13, 2016
FROM: FIRE DEPARTMENT:
SUBJECT: FIRE DEPARTMENT: Approval of the Cooperative Agreement to Provide Fire
Protection, Fire Prevention, Rescue and Medical Emergency Services for the
City of La Quinta for one and a half,(1'/2) years [$9,438,319 total cost]; Contract
revenue from the City of La Quinta subject to annual cost increase.
District 4
RECOMMENDED MOTION: That the Board of Supervisors:
1. Approve the attached Cooperative Agreement to Provide Fire Protection, Fire
Prevention, Rescue and Medical Emergency Services for the City of La Quinta,
between the County of Riverside and the City of La Quinta;
2. Authorize the Chairman of the Board to execute this Cooperative Agreement on behalf
of the County; and
3. Authorize the Fire Chief to negotiate and execute any amendments to the Exhibit "A" of
this Agreement.
ACTION: Policy
Ju s. G5i'ie a iversirl® Gnunly y�138lZpyG
: FINANCIAL
Jl Current Fiscal Year: Next PISCaI Year: Total Cost: ongoing Cast
DATA
COST/REVENUE $ 3,038,976 $ 6,399,344 $ 9,438,319 $ 0
NET COUNTY COST $ 0 $ 0 $ 0 $ 0
SOURCE OF FUNDS: Contract revenue from the City of La Budget Adjustment: No
Quinta subject to annual cost increase. For Fiscal Year:
16/17 and 17/18
C.E.O. RECOMMENDATION: Approve
MINUTES OF THE BOARD OF SUPERVISORS
On motion of Supervisor Washington, seconded by Supervisor Ashley and duty
carried, IT WAS ORDERED that the above matter is approved as recommended.
Ayes: Jeffries, Tavaglione Washington and Ashley
Nays: None Kecia Harper -Them
Absent: Benoit CI r, of the Boar
Date: December 13, 2016 By
xc: Fife Deputy
3-29
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
BACKGROUND:
Impact on Residents and Businesses
The City of La Quinta desires to continue contracting for Fire Protection Services with the
Riverside County Fire Department, and as such, the two agencies have reached an agreement
as to the level of service to be provided to the City. The Cooperative Agreement was approved
by the City of La Quinta on November 16, 2016. There were no changes in the Agreements
level of staffing since the previous signed Agreement in FY 15/16. The term of this agreement is
-January 1, 2017 through June 30, 2018. The total estimated contract revenue will be received
annually to cover the full contract costs. With the FY 16/17 estimated at $3,038,976 for the six
month period. Subject to increase and/or decrease based on fiscal year end reconciliation of
support services with actual costs to be adjusted on the 4th Quarter Invoice sent out in August
following the fiscal year close.
The agreement has been reviewed and approved as to form by County Counsel.
Impact on Citizens and Businesses
There are no changes in the Agreement; therefore, there will be no impact on businesses or
citizens of the City of La Quinta due to the renewal of this agreement. However, the language in
the Agreement does state that the City may request an increase or decrease of employees or
services assigned to the City with one hundred twenty (120) day written notice to the County. All
requests for changes will be evaluated by the designated Chief Officer and/or County Fire Chief
to ensure that the levels of service provided to the Community are at or above the minimum
standard requirements. Any concerns will be discussed with the City Representative.
SUPPLEMENTAL:
Additional Fiscal Information
Fire estimates receiving $3,038,976 for FY 16/17 and $6,399,344 for FY 17/18 in revenue.
FY 16/17 is a partial year. The estimated contract increase from the FY 16/17 Exhibit A
amendment is 0.99%. This increase is due to various rate increases from the State Cooperative
Agreement. This contract has no general fund impact.
Contract History and Price Reasonableness
The City of La Quinta has been contracting for Riverside County Fire Service since 1991. The
previously signed Cooperative Agreement will expire December 31, 2016. The estimated
contract increase from the FY 16/17 Exhibit A amendment is 0.99%. This increase is due to
various rate increases from the State Cooperative Agreement. There were no changes in the
Agreements level of staffing since the previous signed Agreement in FY 15/16.
Page 2 of 3 ITEM
3.29
(ID # 3115)
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
Greg ry . Prla as, Director County Counsel 1113012016
Eric 5topher 1113012016 Tina Grande, Princip m meet Ana ysl 12/512016
Page 3 of 3 ITEM
3.29
(ID # 3115)
A COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
THIS AGREEMENT, made and entered into this im�-day of
2016, by and between the County of Riverside, a political subdivision of the State of
California, on behalf of the Fire Department, (hereinafter referred to as "COUNTY") and the
City of La Quinta a duly created city, (hereinafter referred to as "CITY"), whereby it is
agreed as follows:
SECTION f: PURPOSE
The purpose of this Agreement is to arrange for COUNTY, through its Cooperative Fire
Programs Fire Protection Reimbursement Agreement ("CAL FIRE Agreement") with the
California Department of Forestry and Fire Protection ("CAL FIRE") to provide CITY with
fire protection, disaster preparedness and response, fire prevention, rescue, hazardous
materials mitigation, technical rescue response, medical emergency services, and public
service assists (hereinafter called "Fire Services"). This Agreement is entered into
pursuant to the authority granted by Government Code §55600 et seq., and will provide a
unified, cooperative, integrated, and effective fire services system. COUNTY's ability to
perform under this Agreement is subject to the terms and conditions of the CAL FIRE
Agreement.
SECTION II: DESIGNATION OF FIRE CHIEF
A. The County Fire Chief appointed by the Board of Supervisors, or his
designee, (hereinafter referred to as "Chief") shall represent COUNTY and CITY during the
period of this Agreement and Chief shall, under the supervision and direction of the County
Board of Supervisors, have charge of the organization described in Exhibit "A", attached
hereto and made a part hereof, for the purpose of providing Fire Services as deemed
necessary to satisfy the needs of both the COUNTY and CITY, except upon those lands
wherein other agencies of government have responsibility for the same or similar Fire
Services.
B. The COUNTY will assign an existing Chief Officer as the Fire Department
Liaison ("Fire Liaison"). The Chief may delegate certain authority to the Fire Liaison, as
the Chief's duly authorized designee and the Fire Liaison shall be responsible for directing
the Fire Services provided to CITY as set forth in Exhibit "A".
C. COUNTY will be allowed flexibility in the assignment of available personnel
and equipment in order to provide the Fire Services as agreed upon herein.
Cooperative Fire Agreement
City of La Quinta
January 1, 2017 to June 30, 2018
1 of 8
DEC 13 2016 3.��
SECTION III: PAYMENT FOR SERVICES
A. CITY shall annually appropriate a fiscal year budget to support the Fire
Services designated at a level of service mutually agreed upon by both parties and as set
forth in Exhibit "A" for the term of this Agreement. This Exhibit may be amended in writing
by mutual agreement by both parties or when a CITY requested increase or reduction in
services is approved by COUNTY.
B. COUNTY provides fire personnel, equipment and services through its CAL
FIRE Agreement. In the event CITY desires an increase or decrease in CAL FIRE or
COUNTY civil service employees or services assigned to CITY as provided for in Exhibit
"A," CITY shall provide one hundred twenty (120) days written notice of the proposed,
requested increase or decrease. Proper notification shall include the following: (1) The
total amount of increase or decrease; (2) The effective date of the increase or decrease;
and (3) The number of employees, by classification, affected by the proposed increase or
decrease. If such notice is not provided, CITY shall reimburse COUNTY for relocation
costs incurred by COUNTY because of the increase or decrease, in addition to any other
remedies available resulting from the increase or decrease in services. COUNTY is under
no obligation to approve any requested increase or decrease, and it is expressly
understood by the parties that in no event will COUNTY authorize or approve CITY's
request to reduce services below the COUNTY Board of Supervisors approved staffing
level for any fire station, or to reduce services to the extent that the services provided
under this Agreement are borne by other jurisdictions. COUNTY shall render a written
decision on whether to allow or deny the increase or decrease within thirty (30) days of the
notice provided pursuant to this section.
C. CITY shall pay COUNTY actual costs for Fire Services pursuant to this
Agreement. COUNTY shall make a claim to CITY for the actual cost of contracted
services, pursuant to Exhibit "A," on a quarterly basis. The COUNTY is mandated per
Government Code §51350 for full cost recovery. CITY shall pay each claim, in full, within
thirty (30) days after receipt thereof.
D. Any changes to the salaries or expenses set forth in Exhibit "A" made
necessary by action of the Legislature, CAL FIRE, or any other public agency with
authority to direct changes in the level of salaries or expenses, shall be paid from the funds
represented as set forth in Exhibit "A." The CITY is obligated to expend or appropriate any
sum in excess of Exhibit "A" increased by action of the Legislature, CAL FIRE, or any other
public agency with authority to direct changes. If within thirty (30) days after notice, in
writing, from COUNTY to CITY that the actual cost of maintaining the services specified in
Exhibit "A" as a result of action by the Legislature, CAL -FIRE, or other public agency will
exceed the total amount specified therein, and CITY has not agreed to make available the
necessary additional funds, COUNTY shall have the right to unilaterally reduce the
services furnished under this Agreement by an appropriate amount and shall promptly
notify CITY, in writing, specifying the services to be reduced. Any COUNTY or CAL -FIRE
personnel reduction resulting solely due to an increase in employee salaries or expenses
occurring after signing this Agreement and set forth in Exhibit "A" that CITY does not agree
Cooperative Fire Agreement
City of La Quinta
January 1, 2017 to June 30, 2018
2 of 8
to fund, as described above, shall not be subject to relocation expense reimbursement by
CITY. If CITY desires to add funds to the total included herein to cover the cost of
increased salaries or services necessitated by actions described in this paragraph, such
increase shall be accomplished by an additional appropriation by the City Council of CITY,
and an amendment to Exhibit "A" approved by the parties hereto.
E: Chief may be authorized to negotiate and execute any amendments to
Exhibit "A" of this Agreement on behalf of COUNTY as authorized by the Board of
Supervisors. CITY shall designate a "Contract Administrator" who shall, under the
supervision and direction of CITY, be authorized to execute amendments to Exhibit "A" on
behalf of CITY.
F. [ ] (Check only if applicable, and please initial to acknowledge)
Additional terms as set forth in the attached Exhibit "B" are incorporated herein 'and shall
additionally apply to this agreement regarding payment of services.
G. [ ] (Check only if applicable, and please initial to acknowledge) Additional
terms as set forth in the attached Exhibit "C" are incorporated herein and shall additionally
apply to this agreement regarding payment for the Fire Engine Use Agreement.
H. Notwithstanding Paragraph G herein if applicable, additional terms as set
forth are incorporated herein and shall additionally apply to this agreement regarding
payment of services. In the event that a fire engine, owned and maintained by the CITY
has a catastrophic failure, the COUNTY Fire Chief may allow use of a COUNTY fire
engine, free of charge up to one hundred twenty (120) days. After the initial one hundred
twenty (120) days, a rental fee will be applied to the CITY invoice for use of said COUNTY
fire engine. The rental fee shall be Nine Hundred Forty Four Dollars ($944.00) per day, or
Six Thousand Six Hundred Eight Dollars ($6,608.00) per week.
SECTION IV: ANITIAL TERM AND AMENDMENT
A. The term of this Agreement shall be from January 1, 2017, to June 30, 2018.
B. One (1) year prior to the date of expiration of this Agreement, CITY shall give
COUNTY written notice of whether CITY intends to enter into a new Agreement with
COUNTY for Fire Services and, if so, whether CITY intends to request a change in the
level of Fire Services provided under this Agreement.
SECTION V: TERMINATION
During the terms of this Agreement, this Agreement may only be terminated by the
voters of either the COUNTY or the CITY pursuant to Government Code §55603.5.
Cooperative Fire Agreement
City of La Quinta
January 1, 2017 to June 30, 2018
3 of 8
SECTION VI: COOPERATIVE OPERATIONS
All Fire Services contemplated under this Agreement shall be performed by both
parties to this Agreement working as one unit; therefore, personnel and/or equipment
belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from time
to time for mutual aid.
SECTION VII: MUTUAL AID
Pursuant to Health and Safety Code Sections 13050 et seq., when rendering mutual
aid or assistance, COUNTY may, at the request of CITY, demand payment of charges and
seek reimbursement of CITY costs for personnel, equipment use, and operating expenses
as funded herein, under authority given by Health and Safety Code Sections 13051 and
13054. COUNTY, in seeking said reimbursement pursuant to such request of CITY, shall
represent the CITY by following the procedures set forth in Health and Safety Code
Section 13052. Any recovery of CITY costs, less actual expenses, shall be paid or
credited to the CITY, as directed by CITY.
In all such instances, COUNTY shall give timely notice of the possible application of
Health and Safety Code Sections 13051 and 3054 to the officer designated by CITY.
SECTION VIII: SUPPRESSION COST RECOVERY
As provided in Health and Safety Code Section 13009, COUNTY may bring an
action for collection of suppression costs of any fire caused by negligence, violation of law,
or failure to correct noticed fire safety violations. When using CITY equipment and
personnel under the terms of this Agreement, COUNTY may, on request of CITY, bring
such an action for collection of casts incurred by CITY. In such a case CITY appoints and
designates COUNTY as its agent in said collection proceedings. In the event of recovery,
COUNTY shall apportion to CITY its pro-rata proportion of recovery, less the reasonable
pro-rata costs including legal fees.
In all such instances, COUNTY shall give timely notice of the possible application of
Health and Safety Code Section 13009 to the officer designated by CITY.
In the event the CITY elects to use COUNTY funded Fire Marshal services, the
services will be provided at a cost outlined in COUNTY Ordinance 671(Establishing
Consolidated Fees For Land Use and Related Functions).
SECTION IX: PROPERTY ACCOUNTING
All personal property provided by CITY and by COUNTY for the purpose of
providing Fire Services under the terms of this Agreement shall be marked and accounted
for in such a manner as to conform to the standard operating procedure established by the
COUNTY for the segregation, care, and use of the respective property of each.
Cooperative Fire Agreement
City of La Quinta
January 1, 2017 to June 30, 2018
4of8
SECTION X: FACILITY
CITY shall provide Fire Station(s), strategically located to provide standard
response time within City of La Quinta from which fire operations shall be conducted. If
the Fire Station(s) are owned by the CITY, the CITY shall maintain the facilities at CITY's
cost and expense. In the event CITY requests COUNTY to undertake repairs or
maintenance costs or services, the costs and expenses of such repairs or maintenance
shall be reimbursed to COUNTY through the Support Services Cost Allocation, or as a
direct Invoice to the CITY.
SECTION XI: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree to
indemnify, protect, defend and hold harmless; CITY, its agencies, districts, special districts
and departments, their respective directors, officers, elected and appointed officials,
employees, agents and representatives (collectively, "Indemnitees") for, from and against
any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards,
judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise,
of any nature, kind or description of any person or entity, directly or indirectly arising out of,
caused by, or resulting from (1) the Services performed hereunder by COUNTY, or any
part thereof, (2) the Agreement, including any approved amendments or modifications, or
(3) any negligent act or omission of COUNTY, its officers, employees, subcontractors,
agents, or representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the
only Liabilities with respect to which COUNTY's obligation to indemnify, including the cost
to defend, the Indemnitees does not apply is with respect to Liabilities resulting from the
negligence or willful misconduct of an Indemnitee, or to the extent such claims do not arise
out of, pertain to or relate to the Scope of Work in the Agreement.
To the fullest extent permitted by applicable law, CITY shall and does agree to
indemnify, protect, defend and hold harmless COUNTY, its agencies, departments,
directors, officers, agents, Board of Supervisors, elected and appointed officials and
representatives (collectively, "Indemnitees") for, from and against any and all liabilities,
claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses,
attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or
description of any person or entity, directly or indirectly arising out of, caused by, or
resulting from (1) the services performed hereunder, by CITY, or any part thereof, (2) the
Agreement, including any approved amendments or modifications, or (3) any negligent act
or omission of CITY its officers, employees, subcontractors, agents, or representatives
(collectively, "Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect
to which CITY's obligation to indemnify, including the cost to defend, the Indemnitees does
not apply is with respect to Liabilities resulting from the negligence or willful misconduct of
an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the
Scope of Work in the Agreement.
Cooperative Fire Agreement
City of La Quinta
January 1, 2017 to June 30, 2018
5 of 8
SECTION XII: AUDIT
A. COUNTY and CITY agree that their designated representative shall have the
right to review and to copy any records and supporting documentation of the other party
hereto, pertaining to the performance of this Agreement. COUNTY and CITY agree to
maintain such records for possible audit for a minimum of three (3) years after final
payment, unless a longer period of records retention is stipulated or as required by law,
and to allow the auditor(s) of the other party access to such records during normal
business hours. COUNTY and CITY agree to a similar right to audit records in any
subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract
Code §10115 et seq., CCR Title 2, Section 1896).
B. Each party shall bear their own costs in performing a requested audit.
SECTION Xlil. DISPUTES
CITY shall select and appoint a "Contract Administrator" who shall, under the
supervision and direction of CITY, be available for contract resolution or policy intervention
with COUNTY, when, upon determination by the Chief that a situation exists under this
Agreement in which a decision to serve the interest of CITY has the potential to conflict
with COUNTY interest or policy. Any dispute concerning a question of fact arising under
the terms of this Agreement which is not disposed of within a reasonable period of time by
the CITY and COUNTY employees normally responsible for the administration of this
Agreement shall be brought to the attention of the Chief Executive Officer (or designated
representative) of each organization for joint resolution. For purposes of this provision, a
"reasonable period of time" shall be ten (10) calendar days or less. CITY and COUNTY
agree to continue with the responsibilities under this Agreement during any dispute.
Disputes that are not resolved informally by and between CITY and COUNTY
representatives may be resolved, by mutual agreement of the parties, through mediation.
Such mediator will be jointly selected by the parties. The costs associated with mediator
shall be shared equally among the participating parties. If the mediation does not resolve
the issue(s), or if the parties cannot agree to mediation, the parties reserve the right to
seek remedies as provided by law or in equity. The parties agree, pursuant to Battaglia
Enterprises v. Superior Court (2013) 215 Gal.App.4th 309, that each of the parties are
sophisticated and negotiated this agreement and this venue at arm's length. Pursuant to
this Agreement, the parties agree that venue for litigation shall be in the Superior Court of
Riverside County. Should any party attempt to defeat this section and challenge venue in
Superior Court, the party challenging venue stipulates to request the Court change venue
to San Bernardino County and shall not ask for venue in any other County.
Any claims or causes of actions, whether they arise out of unresolved disputes as
specified in this Section or claims by third parties that are made against the COUNTY,
shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a
timely manner. For claims made against the COUNTY that involve CalFire employees, to
the extent permissible under the COUNTY's contract with CalFire, the claims will be
forwarded on to CalFire for processing.
Cooperative Fire Agreement
City of La Quinta
January 1, 2017 to June 30, 2018
6 of 8
SECTION XIV: ATTORNEY'S FEES
If CITY fails to remit payments for services rendered pursuant to any provision of
this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all
other remedies available.
In the event of litigation between COUNTY and CITY to enforce any of the
provisions of this Agreement or any right of either party hereto, the unsuccessful party to
such litigation agrees to pay the prevailing party's costs and expenses, including
reasonable attorneys' fees, all of which shall be included in and as a part of the judgment
rendered in such litigation.
SECTION XV: DELIVERY OF NOTICES
Any notices to be served pursuant to this Agreement shall be considered delivered
when deposited in the United States mail and addressed to:
COUNTY
County Fire Chief
210 W. San Jacinto Ave
Perris, CA 92570
CITY OF LA QUINTA
City Manager
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Provisions of this section do not preclude any notices being delivered in person to
the addresses shown above. Delivery in person shall constitute service hereunder,
effective when such service is made.
SECTION XVI: ENTIRE CONTRACT
This Agreement contains the whole contract between the parties for the provision of
Fire Services. It may be amended or modified upon the mutual written consent of the
parties hereto where in accordance with applicable state law. This Agreement does NOT
supplement other specific agreements entered into by both parties for equipment or
facilities, and excepting those equipment or facilities agreements, this Agreement cancels
and supersedes any previous agreement for the same or similar services.
[Signature Provisions on following page]
Cooperative Fire Agreement
City of La Quinta
January 1, 2017 to June 30, 2018
7of8
IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have, in
their respective capacities, set their hands as of the date first hereinabove written.
ATTEST. -
By: �;�_ 6
Susan Maysels, City Clerk
(SEAL)
. — 9 s1
ATTEST:
KECIA HARPER-IHEM
ClV/bthe Board
ByN�t*_
uty
(SEAL)
CITY OF LA QUI
AC
City Manager
APPROVED AS TO FORM:
By:
iiliam H. Ihrke, City Attorney
COUNTYQF RIVERSIDE
ChAyfman, Ward of Supervisors
JOHN J-. �a
APPROVED AS TO FORM:
GREGORY P. PRIAMOS,
County Counsel
By:
ERIC STOW ER
Deputy County Counsel
F:\root\data\RRU County Finance\Contract Cities\COOPERATIVE AGREEMENT\TEMPLATE\TEMPLATE COOPERATIVE 2YR AGREEMENT 20160420 docx
Cooperative Fire Agreement
City of La Quinta
January 1, 2017 to June 30, 2018
8of8
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
ESTIMATE DATED SEPTEMBER 13, 2016 FOR FY 2016/2017 AND 2017/2018
CITY BUDGET ESTIMATES (with Tax Credit)
FISCAL YEAR 2016/2017 (JANUARY 1, 2017 -JUNE 30, 2017)
FISCAL YEAR 2017/2018 (JULY 1, 2017 - JUNE 30, 2018)
TOTAL CITY BUDGET ESTIMATES FOR 2016/2017 AND 2017/2018
CITY BUDGET ESTIMATES (without Tax Credit)
FISCAL YEAR 2016/2017 (JANUARY 1, 2017 - JUNE 30, 2017)
FISCAL YEAR 2017/2018 (JULY 1, 2017 - JUNE 30, 2018)
TOTAL CITY BUDGET ESTIMATES FOR 2016/2017 AND 2017/2018
$114,744
$515,580
$630,325
$3,038,976
$6,399,344
$9,438,319
FY 2017 ESTIMATE
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
ESTIMATE DATED SEPTEMBER 13, 2016 FOR FY 2016/2017
CAPTAIN'S ENGINEER
FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS
FF II'S MEDICS
TOTALS
-------
STA #32
---- _----
Medic Engine 194,246 1.0 166,118 1.0
300,822 2.0 323,574 2.0
984,760
6.0
STA #70
Medic Engine 194,246 1.o 166,118 1.0
300,822 20 323,574 2.0
984,760
6.0
STA #93
Medic Engine 194,246 1.0 0 0.0 186,733
1.0 300,822 20 323,574 2.0
1,005,375
so
Fixed Relief 186,733
1.0 0 0.0 323,574 20
510,307
3.0
Vac. Relief -Engine 166,118 1.0 186,733
1.o 161,787 1.0
514,638
30
SUBTOTALS 582,738 0 498,354 560,199
902,466 1,456,083
3,999,840
SUBTOTAL STAFF 3 0 3
3 6 9
P4
FIRE SAFETY SPECIALIST (PCN 114438) 140,759
each
140,759
to
EMERGENCY SERVICES COORDINATOR (120745) 116,074
each
116,074
1.o
SUBTOTAL
$256,833
26
ESTIMATED SUPPORT SERVICES
Administrative/Operational 19,687
per assigned Staff
510,681
2594
Volunteer Program 8,700
Per Entity Allocation
8,700
1 o
Medic Program
Medic FTE/Defib Basis
97,483
12.29
Battalion Chief Support 63,244
.27 FTE per Station
189,732
3.0
Fleet Support 51,547
per Fire Suppression Equip
154,641
3.o
ECC Support
Calls/Station Basis
152,215
Comm/IT Support
Calls/Station Basis
244,155
Hazmat Support
30,013
SUPPORT SERVICES SUBTOTAL
1,387,620
ESTIMATED DIRECT CHARGES
164,568
FIRE ENGINE USE AGREEMENT 25,331
each engine
75,993
3
COOPERATIVE TRUCK AGREEMENT 12.5%
193,097
12.50%
TOTAL STAFF COUNT
25 94
TOTAL ESTIMATED CITY BUDGET
$6,077,951
ESTIMATED CITY BUDGET JANUARY 1, 2017 TO JUNE 30, 2017
$3,038,976
" LA QUINTA ESTIMATED FIRE TAX CREDIT
(5,848,462)
LA QUINTA ESTIMATED FIRE TAX CREDIT JANUARY 1, 2017 TO JUNE 30,
2017
(2,924,231)
NET ESTIMATED CITY BUDGET
114,744
STRUCTURAL FIRE TAXES 1,765.080
ESTIMATED REDEVELOPMENT PASS THRU 4.271,382
total contract transfer 188,000
TOTAL ESTIMATED TAX FUNDING 5,848,462
SUPPORT SERVICES
Administrative & Operational Services
24.0 Assigned Staff
1,13 Indio Truck (12.5%)
Finance Procurement
0.81 Battalion Chief Support
Training Emergency Services
25.94 Total Assigned Staff
Data Processing Fire Fighting Equip.
Accounting Office Supplies/Equip.
3 Fire Stations
Personnel
3,796 Number of Calls
12.29 Assigned Medic FTE
3 Monitors/Defibs
3 Hazmat Stations
15 Number of Hazmat Calls
FY 2017 ESTIMATE
CITY OF LA Q UINTA
Page 2 of 5
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance, computer
support functions
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 16117 POSITION SALARIES TOP STEP
290,934
DEPUTY CHIEF
25,331
287,052
DIV CHIEF
19,687
231,893
BAT CHIEF
8,700
194,246
CAPT
7,474
216,440
CAPT MEDIC
1,876
166,118
ENG
63,244
186,733
ENG/MEDIC
15,967
150,411
FF II
27.48
161,787
FF II/MEDIC
51,547
146,829
FIRE SAFETY SUPERVISOR
25,609
140,759
FIRE SAFETY SPECIALIST
44.08
122,031
FIRE SYSTEMS INSPECTOR
2,150
71,843
OFFICE ASSISTANT III
578.31
72,531
SECRETARY I
3,912
116,074
EMERGENCY SVC COORDINATOR
1,095.48
1,845
FY 16117 DIRECT BILL ACCOUNT CODES
520230
Cellular Phone
520300
Pager Service
520320
Telephone Service
520800
Household Expense
520805
Appliances
520815
Cleaning and
Custodial Supp
520830
Laundry Services
520840
Household Furnishings
520845
Trash
521380
Maint-Copier Machines
521440
Maint-Kitchen Equipment
521540
Maint-Office
Equipment
521600
Maint-Service Contracts
521660
Maint-Telephone
521680
Maint-Underground Tanks
522310
Maint-Building and Improvement
522360
Maint-Extermination
522860
Medical -Dental Supplies
522870
Other Medical Care Materials
522890
Pharmaceuticals
523220
Licenses And Permits
523680
Office Equip Non Fixed Assets
526700
Rent -Lease Bldgs
526940
Locks/Keys
527280
Awards/Recognition
529500
Electricity
529510
Healing Fuel
529550
Water
537240
Inlerfnd Exp-Utilities
542060
Improvements -Building
FY 2017 ESTIMATE
CITY OF LA Q UINTA
Page 3 of 5
FIRE ENGINE
SRVDEL
VOL DEL
MEDIC FTE
MEDIC MONITORS/DEFIBS REPLACEMENT
BATT DEL
ECC STATION
ECC CALLS
FLEET SUPPORT
COMM/IT STATION
COMM/IT CALLS
FACILITY STATION
FACILITY FTE
HAZMAT STATION
HAZMAT CALLS
HAZMAT VEHICLE REPLACEMENT
FY 2018 ESTIMATE
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA
ESTIMATE DATED SEPTEMBER 13, 2016 FOR FY 2017/2018
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS
STA #32
Medic Engine 203,958 to
174,424
STA #70
Medic Engine 203,958 to
174,424
STA #93
Medic Engine 203,958 1.o
0
Fixed Relief
Vac. Relief - Engine
174,424
SUBTOTALS 611,875 0
523,272
SUBTOTALSTAFF 3 0
FIRE SAFETY SPECIALIST (PCN 114438)
EMERGENCY SERVICES COORDINATOR (120745)
SUBTOTAL
ESTIMATED SUPPORT SERVICES
Adm in istrative/Ope rational
Volunteer Program
Medic Program
Battalion Chief Support
Fleet Support
ECC Support
Comm/IT Support
Hazmat Support
SUPPORT SERVICES SUBTOTAL
ESTIMATED DIRECT CHARGES
FIRE ENGINE USE AGREEMENT
COOPERATIVE TRUCK AGREEMENT 12.5%
TOTAL STAFF COUNT
TOTAL ESTIMATED CITY BUDGET
" LA QUINTA ESTIMATED FIRE TAX CREDIT
NET ESTIMATED CITY BUDGET
" STRUCTURAL FIRE TAXES
ESTIMATED REDEVELOPMENT PASS THRU
total contract transfer
TOTAL ESTIMATED TAX FUNDING
SUPPORT SERVICES
Administrative 8 Operational Services
1.0
315,863 2.0
10
315,863 2.0
0.0 196,070
t.o
315,863 2.0
196,070
to
0 00
1.0 196,070
to
588,209
947,589
3
3
6
147,797
each
121,878
each
1,800,382
4,271,382
(188.000)
5,883,764
Finance
Procurement
Training
Emergency Services
Data Processing
Fire Fighting Equip.
Accounting
Office Supplies/Equip-
Personnel
FY 2016 ESTIMATE
CITY OF LA Q UINTA
Page 4 of 5
339,753
2.0
1,033,998 6.0
339,753
2.0
1,033,998 6.0
339,753
2.0
1,055,644 6.0
339,753
2.0
535,822 3.0
169,876
1 o
540,370 3.0
1,528,887
4,199,832
21,065
per assigned Staff"
9,309
Per Entity Allocation
Medic FTE/Defib Basis
67,671
.27 FTE per Station
55,155
per Fire Suppression Equip
Calls/Station Basis
Calls/Station Basis
25,331 each engine
24.0 Assigned Staff
9 24
147,797 1.o
121,878 to
$269,675 26
1.13 Indio Truck (12.5%)
0.90
Battalion Chief Support
26.03
Total Assigned Staff
3
Fire Stations
3,796
Number of Calls
12.29
Assigned Medic FTE
3
Monitors/Defibs
3
Hazmat Stations
15
Number of Hazmat Calls
548,324 26.03
9,309 to
104,307 12.29
203,013 3.0
165,466 3.0
162,870
261,246
32,114
1,486,650
164,568
75,993 3
202,627 1750%
26.03
$6,399,344
(5,883,764)
515,580
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance, computer
support functions
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 17/18 POSITION SALARIES TOP STEP
305,481
DEPUTY CHIEF
25,331
FIRE ENGINE
301,405
DIV CHIEF
21,065
SRVDEL
243,488
BAT CHIEF
9,309
VOL DEL
203,958
CAPT
7,997
MEDIC FTE
227,262
CAPT MEDIC
2,007
MEDIC MONITORS/DEFIBS REPLACEMENT
174,424
ENG
67,671
BATT DEL
196,070
ENG/MEDIC
17,085
ECC STATION
157,932
FF II
29.40
ECC CALLS
169,876
FF II/MEDIC
55,155
FLEET SUPPORT
154,170
FIRE SAFETY SUPERVISOR
27,402
COMM/IT STATION
147,797
FIRE SAFETY SPECIALIST
47.17
COMM/IT CALLS
128,133
FIRE SYSTEMS INSPECTOR
2,301
FACILITY STATION
75,435
OFFICE ASSISTANT III
618.79
FACILITY FTE
76,158
SECRETARY I
4,186
HAZMAT STATION
121,878
EMERGENCY SVC COORD
1,172.16
HAZMAT CALLS
1,974
HAZMAT VEHICLE REPLACEMENT
FY 17/18 DIRECT BILL ACCOUNT CODES
520230
Cellular Phone
520300
Pager Service
520320
Telephone Service
520800
Household Expense
520805
Appliances
520815
Cleaning and
Custodial Supp
520830
Laundry Services
520840
Household Furnishings
520845
Trash
521380
Maint-Copier Machines
521440
Maint-Kitchen Equipment
521540
Maint-Office
Equipment
521600
Maint-Service Contracts
521660
Maint-Telephone
521680
Maint-Underground Tanks
522310
Maint-Building and Improvement
522360
Maint-Extermi nation
522860
Medical -Dental Supplies
522870
Other Medical Care Materials
522890
Pharmaceuticals
523220
Licenses And Permits
523680
Office Equip Non Fixed Assets
526700
Rent -Lease Bldgs
526940
Locks/Keys
527280
Awards/Recognition
529500
Electricity
529510
Heating Fuel
529550
Water
537240
Interfnd Exp-Utilities
542060
Improvements -Building
FY 2018 ESTIMATE
CITY OF LA Q UINTA
Page 5 of 5
EXHIBIT "B"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL AID FOR THE CITY OF LA QUINTA
DATED JANUARY 1, 2017
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
A. CREDIT TO CITY
Of the sum CITY has appropriated to provide fire protection services
within the area of responsibility of CITY, COUNTY shall allow a credit to CITY in the
estimated amount that represents 100% of the annual structural fire taxes collected by
the County and annual Redevelopment Pass Thru Funds in excess of $188,300
collected by COUNTY within the areas of responsibility of CITY. The amount of this
credit shall be determined by the County Auditor -Controller prior to the COUNTY's
billing of its claim for services with CITY as approved herein. The claim filed by
COUNTY with CITY shall be those expenses in excess of the credit allowed to CITY. If
the credit allowed to CITY is in excess of the expenses, any excess credit will be
deposited by the COUNTY into a trust fund for future fire facilities, equipment and/or
services within CITY. The procedures for use of the trust funds are outlined as follows:
B. TRUST FUND PROCEDURES
The excess credit deposited in a trust fund for Fiscal Year 2016/2017 and
for subsequent fiscal years during the term of this Agreement shall be expended,
dispersed and accounted for as follows:
The trust funds may be used for future fire facilities, equipment, or for
future services, at CITY's option. CITY shall have the right to designate the use of the
trust funds for one or more of these purposes.
If CITY opts to utilize the trust funds for fire facilities being constructed or
rehabilitated in CITY, COUNTY shall, upon CITY's request, release the funds for that
purpose to CITY, or to CITY's designee, within 30 days of receiving CITY's written
notification of its option.
If CITY opts to utilize the trust funds for equipment purchase or equipment
rental, COUNTY shall, upon CITY's request, release the funds for that purpose to CITY
or to CITY's designee, within 30 days of receiving CITY's written notification of its
option.
Exhibit "B"
CITY OF LA QUINTA
Page 1 of 2
If CITY opts to utilize the trust funds for services, it may either request
increased services or supplement the fund as a credit applied to future service costs.
The trust funds shall be maintained in an interest -bearing account. The
interest earned shall be added to the amount of the trust fund.
COUNTY shall provide an annual accounting of the trust fund amount to
CITY by August 1, 2016, and by August 1st of each year thereafter, during the term of
this Agreement. CITY shall review the accounting within 30 days of receipt, and shall
notify COUNTY of any dispute or objection thereto. CITY and COUNTY shall reconcile
any dispute within 30 days thereafter.
If any amount remains in the trust funds upon the effective date of the
termination of this Agreement, the funds shall be returned to CITY within 30 days of the
date of the termination, unless extended. CITY agrees that the returned funds shall
only be used for fire service, equipment and fire facilities.
Exhibit "B"
CITY OF LA QUINTA
Page 2 of 2
EXHIBIT "C"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL AID FOR THE CITY OF LA QUINTA
DATED JANUARY 1, 2017
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
FIRE ENGINE USE AGREEMENT
Station 32
Medic Engine ME32, RCO No. 08-881
Station 70
Medic Engine ME70, RCO No. 07-851
Station 93
Medic Engine ME93, RCO No. 04-816
$ 25, 331.00
$ 25,331.00
$ 25, 331.00
75, 993.00
The Fire Engine Use Agreement is utilized in the event that a fire
engine(s) which was initially purchased by the CITY, and then the CITY elects to have
the COUNTY take responsibility of said fire engine(s). The Fire Engine Use Agreement
guarantees the CITY the use of this fire engine(s), the COUNTY network of equipment,
and resources of the COUNTY.
This fire engine(s) shall be used as an integrated unit for Fire Services as
set forth in this Cooperative Agreement between the COUNTY and CITY, and shall be
stationed primarily in the CITY. The change in ownership of the fire engine does not
waive or supersede any responsibilities of the CITY pursuant to this agreement. This
exhibit is strictly to further detail for the CITY, the responsibilities and costs associated
within the Cooperative Agreement between the COUNTY and CITY; therefore, the Fire
Engine Use Agreement is inseparable.
The CITY will have the option of transferring title of said fire engine(s) to
the COUNTY. If the CITY transfers title of said fire engine(s) to the County, the County
will take ownership of the said fire engine(s), and the County will maintain insurance on
Exhibit "C"
CITY OF LA QUINTA
Page 1 of 2
said fire engine(s). If the CITY opts to maintain ownership and title of said fire
engine(s), the CITY will maintain insurance on said fire engine(s). Proof of Insurance is
to be provided to the COUNTY.
The COUNTY will ensure a working fire engine(s) is available for the CITY
at all times under this agreement. All capital improvements and/or betterments to the
fire engine(s) listed above, will be the responsibility and paid for by the COUNTY under
this Agreement.
When the Riverside County Fire Department Fleet personnel determine
the fire engine(s) listed above is due for replacement, the COUNTY will purchase a new
fire engine(s); and, survey the old fire engine(s).
The annual cost for this service is calculated at 1/20 of the replacement
cost. The current replacement cost is $506,625.00. If this Agreement is entered into
mid -year, the annual cost will be prorated accordingly.
Exhibit "C"
CITY OF LA QUINTA
Page 2 of 2
TO:
FROM:
DATE:
RE:
MEMORANDUM
Frank J. Spevacek, City Manager
Martha Mendez Lt��Wo
November 14, 2016
Fire Cooperative Agreement effective January 1, 2017 to June 30, 2018.
Attached for signatures are three copies of the Agreement for Fire Services between
County of Riverside and City of La Quinta.
Please sign the attached agreement(s) and return to the City Clerk for processing and
distribution.
a► - o
westing deprrrtme t sh it check and attach the items below as n rt� riots:
X Contract payments will be charged to account number: 101-2002-60139 and 60140
_X Amount of Agreement, Amendment, Change Order, etc.: $9,438,319(.estimate)
�114* A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
no reportable interests in LQ or _ reportable interests
qN A Conflict of Interest form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
Authority to execute this Q regiment is [used u on:
_X_ Approved by the City Council on November 1, 2016
City Manager's signature authority provided under Resolution No. 2015-045 for budgeted expenditures
of $50,000 or less
Initial to certify that 3 written informal bids or proposals were received and considered in selection
The following required documents greSIta h t he ree t:
Insurance certificates as required by the agreement (approved by Risk Manager on �� 1� date)
Performance bands as required by the agreement (originals)
City of La Quinta Business License number V
9/j�- Purchase order number
ta Qw�trcu
G,EM j ti,.- L)FtiKRT
MEMORANDUM
TO: Frank J. Spevacek, City Manager
FROM: Martha Mendez, Public Safety Manager
DATE: March 10, 2017
RE: Fire Office Assistance III
Attached for your signature is a letter requesting the Fire Department to provide an Office
Assistance dedicated to the City of La Quinta.
Please sign the attached letter and return to the City Clerk for processing and distribution.
Requesting department shall check and attach the items below as appropriate:
X Contract payments will be charged to account number: 101-2002-60139
X Amount of Agreement, Amendment, Change Order, etc.: approx. $30,000
NA A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
no reportable interests in LQ or reportable interests
NA A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
X Approved by the City Council on 02/21/2017 — CC RES 2017-004
X City Manager's signature authority provided under Resolution No. 2015-045 for budgeted expenditures
of $50,000 or less. This expenditure is approx. $30,000 and authorized by Council.
NA Initial to certify that 3 written informal bids or proposals were received and considered in selection
The following required documents are attached to the agreement:
NA Insurance certificates as required by the agreement (approved by Risk Manager on date)
NA Performance bonds as required by the agreement (originals)
NA City of La Quinta Business License number
NA Purchase Order number
ta Qw�tra
- GEM frim DESERT -
March 10, 2017
John R. Hawkins, Fire Chief
Riverside County Fire Department
210 West San Jacinto Avenue
Perris, CA 92570
Re: Office Assistance III
Dear Fire Chief Hawkins,
Hereby, City of La Quinta would like to request Riverside County Fire Department to
add to La Quinta's Fire contract an Office Assistant III dedicated to the City of La
Quinta and located at City Hall. On February 21, 2017, the La Quinta City Council
approved the addition of the position.
If you need any additional information, please feel free to contact Martha Mendez,
Public Safety Manager at 760-777-7161 or at mmendez@la-quinta.org
Thank you for your continuous support,
Digitally signed by Frank J. Spevacek
DN: seria1Number=g8z17zn0vS0w4d3x,
_US, st=California, I=La Quinta, o=Frank
1. Spevacek, cn=Frank J. Spevacek
Date: 2017.03.24 15:06:53-07'00'
Frank J. Spevacek
City Manager
78-495 Calle Tampico La Quinta, CA 92253 760.777.7000