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2021 04 20 Council CITY COUNCIL AGENDA 1 APRIL 20, 2021 CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, APRIL 20, 2021 3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION ****************************** SPECIAL NOTICE Teleconferencing and Telephonic Accessibility In Effect Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, N-35-20, and N-60- 20 executed by the Governor of California, in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.), members of the City Council, the City Manager, City Attorney, City Staff, and City Consultants may participate in this regular meeting by teleconference. Members of the public wanting to listen to the open session of the meeting may do so by tuning-in live via http://laquinta.12milesout.com/video/live.   Members of the public wanting to address the City Council during the open session, either for public comment or for a specific agenda item, or both, are requested to send an email notification to the La Quinta City Clerk’s Office at CityClerkMail@LaQuintaCA.gov, and specify the following information: 1) Full Name 4) Public Comment or Agenda Item Number 2) City of Residence 5) Subject 3) Phone Number 6) Written or Telephonic Verbal Comments The email “subject line” must clearly state “Written Comments” or “Telephonic Verbal Comments.” City Council agendas and staff reports are available on the City’s web page: www.LaQuintaCA.gov CITY COUNCIL AGENDA 2 APRIL 20, 2021 *** TELECONFERENCE PROCEDURES *** Verbal public comments via Teleconference – requests to speak must be emailed to the City Clerk no later than 3:00 p.m. on the day of the meeting; the City will facilitate the ability for a member of the public to be audible to the City Council, and general public for the item(s) by providing him/her with the teleconference information for the meeting and allowing him/her to be queued in to speak. Please note – members of the public must independently queue themselves into the meeting following the instructions provided by the City. Only one person at a time may speak by telephone and only after being recognized by the Mayor. Written public comments must be received by the City Clerk’s Office no later than 3:00 p.m. on the day of the meeting, and will be distributed to the City Council, incorporated into the agenda packet and public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request. It would be appreciated that any email communications for public comments related to the items on the agenda, or for general public comment, are provided to the City Clerk’s Office at the email address listed above prior to the commencement of the meeting. If that is not possible, and to accommodate public comments on items that may be added to the agenda after its initial posting or items that are on the agenda, every effort will be made to attempt to review emails received by the City Clerk’s Office during the course of the meeting. The Mayor or Chairperson will endeavor to take a brief pause before action is taken on any agenda item to allow the City Clerk to review emails and share any public comments received during the meeting. All emails received by the City Clerk, at the email address above, until the adjournment of the meeting, will be included within the public record relating to the meeting. ****************************** CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda by emailing written public comments or requests to provide verbal telephonic public comments as indicated above. Members of the public attending the meeting in-person are requested to complete a "Request to Speak" form. Please limit your comments to three (3) minutes CITY COUNCIL AGENDA 3 APRIL 20, 2021 (or approximately 350 words). The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by Government Code § 54954.2(b). CONFIRMATION OF AGENDA CLOSED SESSION 1. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957. CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR EMERGENCY MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CITY ATTORNEY (Review Continued Need and Response to Proclaimed State and Local Emergencies Caused by COVID-19) 2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) 3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) 4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) 5. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CHRIS ESCOBEDO, DIRECTOR OF COMMUNITY RESOURCES; AND EMPLOYEE ORGANIZATION: LA QUINTA CITY EMPLOYEES’ ASSOCIATION RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE CITY COUNCIL AGENDA 4 APRIL 20, 2021 PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda by emailing written public comments or requests to provide verbal telephonic public comments as indicated above. Members of the public attending the meeting in-person are requested to complete a "Request to Speak" form. Please limit your comments to three (3) minutes (or approximately 350 words). The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by Government Code § 54954.2(b). ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS - NONE CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. ADOPT ORDINANCE NO. 591 ON SECOND READING AMENDING CHAPTER 3.25 OF LA QUINTA MUNICIPAL CODE BY ADDING SECTION 3.25.055 RELATED TO NON-ISSUANCE OF NEW SHORT-TERM VACATION RENTAL PERMITS AND SECTION 3.25.065 RELATED TO GROUNDS FOR DENIAL OF SHORT-TERM VACATION RENTAL PERMITS 9 2. APPROVE CONTRACT CHANGE ORDER NO. 2 WITH VINTAGE ASSOCIATES, INC. TO ADD ANNUAL LANDSCAPE MAINTENANCE SERVICES FOR THE SILVEROCK EVENT SITE 19 3. APPROVE AMENDMENTS NO. 1 TO AGREEMENTS FOR CONTRACT SERVICES WITH EARTH SYSTEMS PACIFIC AND CONVERSE CONSULTANTS FOR ON-CALL MATERIALS TESTING SERVICES 23 4. ADOPT RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL TRACT MAP NO. 37730 AND ASSOCIATED SUBDIVISION IMPROVEMENT AGREEMENT FOR MONTAGE RESIDENCES, A RESIDENTIAL DEVELOPMENT LOCATED WITHIN THE SILVERROCK RESORT IN THE SOUTHWEST CORNER OF JEFFERSON STREET AND AVENUE 52 [RESOLUTION NO. 2021-012] 33 5. ADOPT RESOLUTION TO ACKNOWLEDGE RECEIPT OF RIVERSIDE COUNTY FIRE DEPARTMENT’S ANNUAL INSPECTION REPORT PURSUANT TO CALIFORNIA HEALTH AND SAFETY CODE SECTION 13146.4 [RESOLUTION NO. 2021-013] 65 6. APPROVE FISCAL YEAR 2021/22 THROUGH 2025/26 MEASURE A HALF CENT SALES TAX FIVE-YEAR CAPITAL IMPROVEMENT PLAN 73 CITY COUNCIL AGENDA 5 APRIL 20, 2021 7. APPROVE DEMAND REGISTERS DATED APRIL 2, AND 9, 2021 77 8. AUTHORIZE SUBMISSION OF A GRANT APPLICATION FOR THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM 91 BUSINESS SESSION PAGE 1. INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING CHAPTER 3.25 OF LA QUINTA MUNICIPAL CODE BY ADDING SECTION 3.25.056 RELATED TO A LIMITED ADDITIONAL EXEMPTION TO NON-ISSUANCE OF NEW SHORT-TERM VACATION RENTAL PERMITS BY VOTER APPROVAL FROM THE VOTING MEMBERS OF A HOMEOWNERS ASSOCIATION FOR QUALIFYING RESIDENTIAL PROJECTS [ORDINANCE NO. 592] 97 2. INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING SECTIONS 14.16.040 AND 14.16.110 OF THE LA QUINTA MUNICIPAL CODE RESPECTIVELY RELATED TO UNAUTHORIZED ENCROACHMENTS IN THE PUBLIC RIGHT-OF-WAY AND LIABILITY FOR DAMAGES [ORDINANCE NO. 593] 107 3. INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING THE LA QUINTA MUNICIPAL CODE BY REMOVING REFERENCE TO A “DARK SKY ORDINANCE” FROM SECTION 5.80.060 [ORDINANCE NO. 594] 113 4. APPROVE AGREEMENT FOR LAW ENFORCEMENT SERVICES WITH THE COUNTY OF RIVERSIDE 123 5. RECEIVE AND FILE FISCAL YEAR 2020/21 THIRD QUARTER BUDGET REPORT AND APPROVE RECOMMENDED BUDGET ADJUSTMENTS 137 STUDY SESSION PAGE 1. REVIEW OUTSTANDING PENSION OBLIGATION FUNDING OPTIONS 145 2. PROJECT UPDATE AND PRESENTATION FOR SILVERROCK RESORT REGARDING SCHEDULE, AND DEVELOPER PROGRESS AND PROCESS TO CURE DEFAULT 161 PUBLIC HEARINGS – NONE DEPARTMENTAL REPORTS CITY COUNCIL AGENDA 6 APRIL 20, 2021 1. CITY MANAGER – MARKETING QUARTERLY REPORT JANUARY – MARCH 2021 163 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY RESOURCES – QUARTERLY REPORT JANUARY – MARCH 2021 167 5. DESIGN AND DEVELOPMENT 6. FINANCE 7. PUBLIC WORKS 8. POLICE – QUARTERLY REPORT JANUARY – MARCH 2021 173 9. FIRE – QUARTERLY REPORT JANUARY – MARCH 2021 175 MAYOR’S AND COUNCIL MEMBERS’ ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi) 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick) 10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & Radi) 11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) 13. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick) 14. CANNABIS AD HOC COMMITTEE (Peña and Sanchez) 15. CVAG PUBLIC SAFETY COMMITTEE (Peña) 16. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña) 17. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña) 18. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (Peña) 19. COVID-19 SMALL BUSINESS EMERGENCY ECONOMIC RELIEF PROGRAM AD HOC COMMITTEE (Peña and Radi) 20. CVAG TRANSPORTATION COMMITTEE (Radi) 21. SUNLINE TRANSIT AGENCY (Radi) 22. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi) 23. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi & Sanchez) 24. ANIMAL CAMPUS COMMISSION (Sanchez) 25. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Sanchez) CITY COUNCIL AGENDA 7 APRIL 20, 2021 26. LEAGUE OF CALIFORNIA CITIES – TRANSPORTATION, COMMUNICATION AND PUBLIC WORKS POLICY COMMITTEE (Sanchez) 27. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez) 28. FINANCIAL ADVISORY COMMISSION MEETING MINUTES DATED FEBRUARY 24, 2021 177 ADJOURNMENT ********************************* The next regular meeting of the City Council will be held on May 4, 2021, at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chambers at 78495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630 Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on April 16, 2021. DATED: April 16, 2021 MONIKA RADEVA, City Clerk City of La Quinta, California Public Notices  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777- 7092, twenty-four (24) hours in advance of the meeting and accommodations will be made.  If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk’s office at (760) 777-7092. A one (1) week notice is required.  If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, CITY COUNCIL AGENDA 8 APRIL 20, 2021 etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting.  Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal business hours. City of La Quinta CITY COUNCIL MEETING: April 20, 2021 STAFF REPORT AGENDA TITLE: ADOPT ORDINANCE NO. 591 ON SECOND READING AMENDING CHAPTER 3.25 OF LA QUINTA MUNICIPAL CODE BY ADDING SECTION 3.25.055 RELATED TO NON-ISSUANCE OF NEW SHORT-TERM VACATION RENTAL PERMITS AND SECTION 3.25.065 RELATED TO GROUNDS FOR DENIAL OF SHORT-TERM VACATION RENTAL PERMITS RECOMMENDATION Adopt Ordinance No. 591 on second reading. EXECUTIVE SUMMARY On April 6, 2021 Council introduced Ordinance No. 591 for first reading to amend Chapter 3.25 of the La Quinta Municipal Code (Code) related to Short-Term Vacation Rentals (STVR). This Code amendment adds Section 3.25.055 which codifies criteria for the non-issuance of new STVR permits and periodic council review; and adds Section 3.25.065 which establishes specific grounds for denial of STVR permits. FISCAL IMPACT – None. BACKGROUND/ANALYSIS Executive Order No. 10, Fourth Amendment, effective since August 4, 2020, imposes a moratorium on processing any new STVR applications until June 1, 2021. Executive Order No. 10 was issued to best protect the public health and welfare and follows orders and directives from the State and County related to COVID-19.   Processing new STVR applications in specific Tourist and Village Commercial zones are exempt from the moratorium because these zoning areas are intended for uses oriented to tourist and resort activity. At the March 16, 2021, Council provided direction to codify the non-issuance of new STVR permits. On April 6, 2021, Council introduced Ordinance 591, which if adopted, would go into effect on May 20, 2021. CONSENT CALENDAR ITEM NO. 1 9 Ordinance No. 591 adds two new sections to the Code: 1)Section 3.25.055 Non-issuance of new STVR permits and periodic Council review, which codifies that new STVR permits shall not be processed or issued, except for STVR units that meet one or more of the following exceptions: Units located in the Tourist Commercial (TC) and Village Commercial (VC) District zones. If a residential dwelling is within a residential project subject to a development agreement with the City or subject to a condition of approval(s) attached to any entitlement approved by the City, and STVRs are an intended use and authorized under the CC&Rs. If a residential dwelling is within the area covered by the SilverRock Resort Specific Plan. Renewals of existing STVR permits may be processed in all residential zones and in HOA communities where STVRs are allowed. No new STVR permits shall be processed. Council shall periodically review the impacts or effects, if any, caused by the non-issuance of new STVR permits. Staff will prepare reports and data assessing impacts or effects, if any, for the Council to review at a regular or special meeting. 2)Section 3.25.065 STVR permit grounds for denial, which establishes specific grounds for denial of a STVR permit application, both new and renewal, based on any one or more of the following: Prohibited by any local ordinance or by any state or federal law, statute, rule or regulation; A public nuisance; In any way detrimental to the public interest; Prohibited by zoning laws and ordinances; and Applicant has knowingly made a false statement in a material matter either in their application or in their testimony before the city manager or other body hearing such testimony. Staff and the City Attorney’s Office note the following regarding the mechanics and implementation of proposed Ordinance 591: The non-issuance of new STVR permits applies city-wide; 10 •Exemptions to the city-wide application are not going to be based on district maps that would be developed at an administrative level; •To the extent an exemption applies based on maps, the maps have already been adopted by the City Council and available as public records; for exemptions (1) and (2) in proposed Section 3.25.055(A) regarding Tourist Commercial and Village Commercial Zones, those zones are integrated into and adopted as part of the Zoning Ordinance and the City’s Official Zoning Map; for exemption (4) relating to residential dwellings in the SilverRock Specific Plan, the Specific Plan and applicable boundary map have been adopted by the City Council and also available as a public record; •For exemption (3) in proposed Section 3.25.055(A), its applicability is not based on a map, but based on either a statutory development agreement (DA) or conditions of approval, and CC&Rs that authorize short-term vacation rentals as a permitted use; as such, the criteria for this exemption relies on recorded CC&Rs (and DA, if applicable), which are public records and ascertainable by anyone potentially subject to the proposed ordinance. Maps applicable to ascertain whether an exemption may apply are available on the City’s Internet web site at hyperlinks to the Official Zoning Map and Map of Specific Plans available at: https://www.laquintaca.gov/business/design-and- development/planning-division/maps. ALTERNATIVES As Council approved this ordinance at first reading, staff does not recommend an alternative. Prepared by: Monika Radeva, City Clerk Approved by: Jon McMillen, City Manager 11 12 ORDINANCE NO. 591 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 3.25 OF THE LA QUINTA MUNICIPAL CODE BY ADDING SECTION 3.25.055 RELATED TO NON-ISSUANCE OF NEW SHORT-TERM VACATION RENTAL PERMITS AND SECTION 3.25.065 RELATED TO GROUNDS FOR DENIAL OF SHORT-TERM VACATION RENTAL PERMITS WHEREAS, Chapter 3.25 of the La Quinta Municipal Code (LQMC) relates to short-term vacation rentals; and WHEREAS, the City has the authority to regulate businesses operating within the City; and WHEREAS, Chapter 3.25 of the LQMC addresses permitted uses, short- term vacation rental process and permitting procedures; and WHEREAS, the proposed amendments are intended to impose regulations for the non-issuance of new short-term vacation rental permits upon the effective date of this Ordinance, and periodic review by the City Council of the impacts on the non-issuance regulations, under the City’s short- term vacation rental program, as more particularly set forth in this Ordinance. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. Chapter 3.25 shall be amended by adding Section 3.25.055 Non-issuance of new short-term vacation rental permits; Periodic council review, as written in "Exhibit A" attached hereto and incorporated herein by reference. SECTION 2. Chapter 3.25 shall be amended by adding Section 3.25.0065 Short-term vacation rental permit – Grounds for denial, as written in "Exhibit A" attached hereto and incorporated herein by reference. SECTION 3. Corrective Amendments: The City Council does hereby grant the City Clerk the ability to make minor amendments and corrections of typographical or clerical errors to "Exhibit A" to ensure consistency of all approved text amendments prior to the publication in the La Quinta Municipal Code. 13 Ordinance No. 591 Amendments to Chapter 3.25 Short-Term Vacation Rentals (STVR) Adding Section 3.25.055 Related to Non-Issuance of New STVR Permits Adding Section 3.25.065 Related to Grounds for Denial of STVR Permits Adopted: April 20, 2021 Page 2 of 6 SECTION 4. Posting: The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. SECTION 5. Effective Date: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 6. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this 20th day of April, 2021 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ LINDA EVANS, Mayor City of La Quinta, California 14 Ordinance No. 591 Amendments to Chapter 3.25 Short-Term Vacation Rentals (STVR) Adding Section 3.25.055 Related to Non-Issuance of New STVR Permits Adding Section 3.25.065 Related to Grounds for Denial of STVR Permits Adopted: April 20, 2021 Page 3 of 6 ATTEST: _______________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 15 Ordinance No. 591 Amendments to Chapter 3.25 Short-Term Vacation Rentals (STVR) Adding Section 3.25.055 Related to Non-Issuance of New STVR Permits Adding Section 3.25.065 Related to Grounds for Denial of STVR Permits Adopted: April 20, 2021 Page 4 of 6 Chapter 3.25 SHORT-TERM VACATION RENTALS Chapter 3.25 SHORT-TERM VACATION RENTALS 3.25.055 Non-issuance of new short-term vacation rental permits; Periodic council review. A.Commencing May 20, 2021, which is the effective date of the ordinance adding this section, there shall be no processing of, or issuance for, any applications for a new short-term vacation rental permit, required by this chapter to use or operate a short-term vacation rental unit in the city, except applications for a new a short-term vacation rental permit covering a short-term vacation rental unit that meets one or more of the following: 1.A residential dwelling within a residential project located in the CT Tourist Commercial District zone, as defined in Section 9.70.070 (or successor section) of this code and depicted in the city’s official zoning map. 2.A residential dwelling within a residential project located in the VC Village Commercial District zone, as defined in Section 9.70.100 (or successor section) of this code and depicted in the city’s official zoning map. 3.A residential dwelling within a residential project subject to a development agreement with the city, or subject to a condition of approval(s) attached to any entitlement approved by the city (including but not limited to a specific plan, subdivision map, or site development permit), pursuant to which short-term vacation rentals are a permitted use, and the residential dwelling’s use as a short-term vacation rental is authorized under a declaration of covenants, conditions, and restrictions (CC&Rs), for the residential project. 4.A residential dwelling within the area covered by the SilverRock Resort Specific Plan. B.The city manager or authorized designee shall have the authority to implement policies or procedures to review and verify whether an application for a new short-term vacation rental permit meets the criteria set forth in this section. C.This section shall not apply to applications for a renewal of an existing short-term vacation rental permit and business license, submitted in  EXHIBIT A 16 Ordinance No. 591 Amendments to Chapter 3.25 Short-Term Vacation Rentals (STVR) Adding Section 3.25.055 Related to Non-Issuance of New STVR Permits Adding Section 3.25.065 Related to Grounds for Denial of STVR Permits Adopted: April 20, 2021 Page 5 of 6 compliance with this chapter, and for which the short-term vacation rental permit is not under suspension or revoked during the time for processing the renewal application, and the short-term vacation rental unit covered by the renewal application is not in violation of this chapter or any other provisions of this code. D. The city council shall periodically review the impacts or effects, if any, caused by the non-issuance of new short-term vacation rental permits set forth in this section. The city manager or authorized designee shall prepare a report assessing impacts or effects, if any, for the council to review at a regular or special meeting. 3.25.065 Short-term vacation rental permit—Grounds for denial. A. In addition to any other grounds provided in this chapter, an application (including renewal application) for a short-term vacation rental permit may be denied if use of the short-term vacation rental unit has been, will be, or is apt to become any one or more of the following. 1. Prohibited by any local ordinance or by any state or federal law, statute, rule or regulation; 2. A public nuisance; 3. In any way detrimental to the public interest; 4. Prohibited by zoning laws and ordinances. B. An application (including renewal application) for a short-term vacation rental permit may also be denied on the grounds that the applicant has knowingly made a false statement in a material matter either in his/her/their application or in his/her/their testimony before the city manager or other body hearing such testimony. C. This section is intended to be, and shall be construed as being, in alignment with the grounds for denial of a business license set forth in Section 3.28.080 (or successor section) of this code. 17 Ordinance No. 591 Amendments to Chapter 3.25 Short-Term Vacation Rentals (STVR) Adding Section 3.25.055 Related to Non-Issuance of New STVR Permits Adding Section 3.25.065 Related to Grounds for Denial of STVR Permits Adopted: April 20, 2021 Page 6 of 6 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA ) I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 591 which was introduced at a regular meeting on the 6th day of April, 2021, and was adopted at a regular meeting held on the 20th day of April, 2021, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in the Rules of Procedure adopted by City Council Resolution No. 2015-023. _______________________ MONIKA RADEVA, City Clerk City of La Quinta, California DECLARATION OF POSTING I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on _____________, 2021, pursuant to Council Resolution. _______________________ MONIKA RADEVA, City Clerk City of La Quinta, California 18 City of La Quinta CITY COUNCIL MEETING: April 20,2021 STAFF REPORT AGENDA TITLE: APPROVE CONTRACT CHANGE ORDER NO. 2 WITH VINTAGE ASSOCIATES, INC. TO ADD ANNUAL LANDSCAPE MAINTENANCE SERVICES FOR THE SILVEROCK EVENT SITE RECOMMENDATION Approve Contract Change Order No. 2 with Vintage Associates, Inc. to add annual Landscape Maintenance Services for the SilverRock Event Site; and authorize the City Manager to execute the contract. EXECUTIVE SUMMARY •On August 6, 2019, Council awarded a contract to Urban Habitat (Urban) for construction of the SilverRock Event Site (Event Site). •Urban’s landscape maintenance (maintenance) period for construction of the Event Site was completed on April 13, 2021. •On May 21, 2019, City Council awarded the Parks Landscape Maintenance Services Contract to Vintage Associates, Inc. (Vintage). •Change Order No. 1 (CCO#1) included a one-year extension, additional area, a reduction of services and a 15% contract decrease. •Change Order No. 2 (CCO#2) adds annual maintenance services for the Event Site. FISCAL IMPACT The current total contract cost for fiscal year (FY) 2020/21 is $561,420 and the annual landscape maintenance cost for the Event Site would be $128,400 for an entire year. The increase to the contract amount in FY 2020/21 will be $26,750, with a total contract price of $588,170. Funds are available in the Parks Fund (Account No. 101-3005-60112). Previous Agreement Amount Through Change Order No 2 $561,420 Add This Change Order $ 26,750 Revised Agreement Total $588,170 CONSENT SESSION ITEM NO. 2 19 BACKGROUND/ANALYSIS On August 6, 2019 Council awarded a contract to Urban for the construction of the Event Site. The Event Site is approximately 14 acres which includes a walking path, art pads, a meandering stream, restroom, amphitheater, parking, and can accommodate large events such as arts festivals and corporate events. Urban’s maintenance period for the Event Site was completed on April 13, 2021 and now the City is responsible for providing the maintenance services. The City’s park landscape maintenance services provide for daily cleaning and weekly maintenance of all landscaped areas located around civic facilities and within City parks, trails, natural areas, and retention basins. On May 21, 2019, Council awarded the Citywide Parks Maintenance Services Contract to Vintage. On April 19, 2020, Council approved CCO#1 which proposed a one-year contract extension, included additional service areas, and due to budget restrictions, a 15% contract reduction. CCO#2 would include the annual maintenance for the Event Site, the cost is based on current pricing for materials and prevailing wages. Vintage took over the maintenance on April 13, upon completion of the Contractors maintenance period. ALTERNATIVES Council may deny this request, however, that may cause a disruption in services. Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Change Order No. 2 20 Sheet 1 of 1 AGREEMENT: CITYWIDE PARK LANDSCAPE MAINTENTANCE SERVICE PROJECT NO. 2018-32 CONTRACTOR: VINTAGE ASSOCIATES, INC. CHANGE ORDER NO. 2 *************************************************************** Pursuant to the terms of the original Agreement for Contract Services, you are hereby directed to make the herein described changes or do the following described work not included in the plan s and specifications for this Agreement. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Agreement. *************************************************************** DESCRIPTION OF CHANGE 1.As provided in Section 1240 - the Contract sum for Fiscal Year 2020/21 is amended as follows: the total agreement amount of $561,420 is increased by $26,750: a.Add SilverRock Event Park annual monthly maintenance services. ********************************************************************* By reason of this change order the time of completion is adjusted as follows: -0- days added/deleted to contract time. The start date for these services shall be: 04/13 /2021 ********************************************************************* Submitted By: Date: Approved By: Date: *************************************************************** We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all material s, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: Title: President Print Name: Kyle Gritters Print Company: VINTAGE ASSOCIATES, INC Previous Agreement Amount Through Change Order No. 2_ $561,420 Add This Change Order $ 26,750 Revised Agreement Total $588,170 ATTACHMENT 1 21 22 City of La Quinta CITY COUNCIL MEETING: April 20, 2021 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENTS NO. 1 TO AGREEMENTS FOR CONTRACT SERVICES WITH EARTH SYSTEMS PACIFIC AND CONVERSE CONSULTANTS FOR ON-CALL MATERIALS TESTING SERVICES RECOMMENDATION Approve Amendments No. 1 to Agreements for Contract Services with Earth Systems Pacific and Converse Consultants for on-call materials testing services; authorize the City Manager to execute the amendments. EXECUTIVE SUMMARY •Materials testing services is often needed for construction projects and requires a laboratory and skilled specialists. •In 2019 Staff solicited proposals for these services from qualified contractors; Earth Systems Pacific and Converse Consultants were qualified contractors to provide these services. •Multiple public works and capital improvement projects have required materials testing services and utilized most of the existing $150,000 contract authority for this fiscal year. •Each agreement would be amended for an amount not to exceed $200,000 for this fiscal year, which provides the flexibility to use one or both firms depending on work demand. FISCAL IMPACT Funds are available in the 2020/21 Capital Improvement Project (CIP) technical account for these services (401-0000-60108). The revised total amount budgeted would increase from $150,000 to $200,000 for these services; Staff cannot exceed the $200,000 budget without Council approval. BACKGROUND/ANALYSIS In May 2019, the City received eight proposals to an on-call materials testing services request for proposals. Staff reviewed the proposals and both Earth Systems, Inc. and Converse Consultants were selected as the top ranked CONSENT CALENDAR ITEM NO. 3 23 firms; Earth Systems, Inc. and Converse Consultants were the most cost effective and qualified firms. The contract authority would allow Staff to utilize either consultant for the full “not to exceed” budget of $200,000; the monthly invoices would be tracked to ensure that the $200,000 annual budget for these services is not exceeded. Staff requests this flexibility to allow the use of one firm when the other firm cannot respond due to prior commitments. ALTERNATIVES Council could elect not to approve one or both amendments. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1.Amendment No. 1 with Earth Systems Pacific 2.Amendment No. 1 with Converse Consultants 24 AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH EARTH SYSTEMS PACIFIC This Amendment No. 1 ("Amendment No. 1") to Agreement for Contract Services (“Agreement”) with Earth Systems is made and entered into as of the 20th day of April, 2021 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Earth Systems, a California Corporation (“Contracting Party”). RECITALS WHEREAS, on or about July 1, 2019, the City and Contracting Party entered into an Agreement to provide On-Call Materials Testing Services. The term of the Agreement expires on June 30, 2022; and WHEREAS, the City and Contracting Party mutually agree to amend Section 2.1 Contract Sum of the Agreement for a total not to exceed amount of $200,000 for fiscal year 2020/21. NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1.Section 2.1 Contract Sum is amended to read: 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed Two Hundred Thousand Dollars ($200,000) for fiscal year 2020/21; all other fiscal years shall not exceed One Hundred Fifty Thousand Dollars ($150,000); and, for the life of the Agreement, encompassing the initial and any extended terms (the “Contract Sum”), except as provided in Section 1.7. 2.“Exhibit B” – Schedule of Compensation is amended as listed in “Exhibit B”, attached hereto and incorporated by this reference. In all other respects, the Original Agreement shall remain in effect. ATTACHMENT 1 25 IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 1 to the Agreement for Contract Services on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation Dated: Jon McMillen, City Manager ATTEST: Monika Radeva, City Clerk APPROVED AS TO FORM: William H. Ihrke, City Attorney CONSULTANT: Earth Systems Pacific, a California Corporation By: Dated: ________________ Name: Title: 26 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Two Hundred Thousand Dollars ($200,000.00) for fiscal year 2020/21, all other fiscal years shall not exceed One Hundred Fifty Thousand Dollars ($150,000); and, for the life of the agreement, encompassing the initial and any extended terms (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. Initial Term: “Not to exceed” Year 1 (FY2019/20): $150,000.00 “Not to exceed” Year 2 (FY2020/21): $200,000.00 “Not to exceed” Year 3 (FY2021/22): $150,000.00 Possible Extended Term: “Not to exceed” Year 4 (FY2022/23): $150,000.00 “Not to exceed” Year 5 (FY2023/24): $150,000.00 27 28 AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH CONVERSE CONSULTANTS This Amendment No. 1 ("Amendment No. 1") to Agreement for Contract Services (“Agreement”) with Converse Consultants is made and entered into as of the 20th day of April, 2021 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Converse Consultants, a California Corporation (“Contracting Party”). RECITALS WHEREAS, on or about July 1, 2019, the City and Contracting Party entered into an Agreement to provide On-Call Materials Testing Services. The term of the Agreement expires on June 30, 2022; and WHEREAS, the City and Contracting Party mutually agree to amend Section 2.1 Contract Sum of the Agreement for a total not to exceed amount of $200,000 for fiscal year 2020/21. NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1.Section 2.1 Contract Sum is amended to read: 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed Two Hundred Thousand Dollars ($200,000) for fiscal year 2020/21; all other fiscal years shall not exceed One Hundred Fifty Thousand Dollars ($150,000); and, for the life of the Agreement, encompassing the initial and any extended terms (the “Contract Sum”), except as provided in Section 1.7. 2.“Exhibit B” – Schedule of Compensation is amended as listed in “Exhibit B”, attached hereto and incorporated by this reference. In all other respects, the Original Agreement shall remain in effect. ATTACHMENT 2 29 IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 1 to the Agreement for Contract Services on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation Dated: Jon McMillen, City Manager ATTEST: Monika Radeva, City Clerk APPROVED AS TO FORM: William H. Ihrke, City Attorney CONSULTANT: Converse Consultants, a California Corporation By: Dated: ________________ Name: Title: 30 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Two Hundred Thousand Dollar ($200,000.00) for fiscal year 2020/21, all other fiscal years shall not exceed One Hundred Fifty Thousand Dollars ($150,000); and, for the life of the agreement, encompassing the initial and any extended terms (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. Initial Term: “Not to exceed” Year 1 (FY2019/20): $150,000.00 “Not to exceed” Year 2 (FY2020/21): $200,000.00 “Not to exceed” Year 3 (FY2021/22): $150,000.00 Possible Extended Term: “Not to exceed” Year 4 (FY2022/23): $150,000.00 “Not to exceed” Year 5 (FY2023/24): $150,000.00 31 32 City of La Quinta CITY COUNCIL MEETING: April 20, 2021 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL TRACT MAP NO. 37730 AND ASSOCIATED SUBDIVISION IMPROVEMENT AGREEMENT FOR MONTAGE RESIDENCES, A RESIDENTIAL DEVELOPMENT LOCATED WITHIN THE SILVERROCK RESORT IN THE SOUTHWEST CORNER OF JEFFERSON STREET AND AVENUE 52 RECOMMENDATION Adopt a resolution granting conditional approval of Final Tract Map and Subdivision Improvement Agreement associated with Tract Map No. 37730, Montage Residences, and authorize the City Manager to execute said agreement. EXECUTIVE SUMMARY •SilverRock Phase I, LLC (Developer) requests conditional approval of a Final Tract Map for the Montage Residences residential development within the SilverRock Resort. •This is a ministerial action that occurs when the conditions of approval have been met or secured through agreements. Obtaining signatures on the final map and submitting securities for the Subdivision Improvement Agreement are the outstanding items. The Developer has 30 days to complete these items. FISCAL IMPACT - None BACKGROUND/ANALYSIS Montage Residences is a 29 lot residential development located within the northwest portion of the SilverRock Resort in the southwest corner of Jefferson Street and Avenue 52 (Attachment 1). The Developer has mass graded the site; however, the on-site improvements have not been constructed. Access will be from Ahmanson Way. Tentative Tract Map 37730 was approved by the Planning Commission at a duly noticed public hearing held on December 10, 2019. The Final Tract Map (Attachment 2) has passed technical review by the City Surveyor. The CONSENT CALENDAR ITEM NO. 4 NO. 33 Developer seeks conditional approval of the Final Tract Maps. Thereafter, the Developer has 30 days to obtain all necessary signatures on the map and submit performance, and labor and materials securities. If the Developer fails to obtain all necessary signatures and submit the securities within 30 days, the map will be rescheduled for Council consideration only after all items are complete. ALTERNATIVES Council could deny conditional approval and require the Owner to complete all items; however, this would unnecessarily delay development, thus, not recommended. Prepared by: Amy Yu, Associate Engineer Approved by: Bryan McKinney, P.E., Public Works Director / City Engineer Attachments: 1. Vicinity Map 2. Tract Map 37730 3.Subdivision Improvement Agreement 34 RESOLUTION NO. 2021 - XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL APPROVAL OF FINAL TRACT MAP AND SUBDIVISION IMPROVEMENT AGREEMENT ASSOCIATED WITH TRACT MAP NO. 37730 AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL     WHEREAS, Tentative Tract Map No. 37730 was approved by Planning Commission at a duly noticed public hearing held on December 10, 2019, as permitted under the Subdivision Map Act, subject to conditions of approval; and WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and   WHEREAS, the City Council, as a matter of policy, allows a subdivider to have City staff present a map for consideration of approval when the requisite items necessary for a final map approval are nearly, but not completely, finished; thus, yielding to the subdivider additional production time for preparation of those items; and   WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review 35 Resolution No. 2021-XXX Conditional Approval of Tract Map No. 37730 Adopted: April 20, 2021 Page 2 of 3 and confirmation of the required items by City staff within a reasonable period of time. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The Final Tract Map 37730 is conditionally approved provided the subdivider submits all required item(s) on or before May 20, 2021. SECTION 2. The City Council’s approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative tract map, the Subdivision Map Act, and all ordinances of the City. SECTION 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirement and any other requirements not expressly described here to the City Engineer’s satisfaction: A. Finalize the final tract map and obtain all necessary signatures. B. Execute Subdivision Improvement Agreement and submit performance and labor & materials securities. SECTION 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. SECTION 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on May 20, 2021. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Subdivision Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 20th day of April 2021, by the following vote: AYES: NOES: 36 Resolution No. 2021-XXX Conditional Approval of Tract Map No. 37730 Adopted: April 20, 2021 Page 3 of 3 ABSENT: ABSTAIN: _______________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 37 38 V I C I N I T Y M A P NOT TO SCALE TRACT MAP NO. 37730 MONTAGE RESIDENCES 39 40 41ATTACHMENT 2 42 43 44 45 46 47 48 49 50 51 52 53 54 1 of 9 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT TRACT MAP NO. 37730 ON-SITE IMPROVEMENTS THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this ____________________________________ day of ___________________________, 20 ___________, by and between SilverRock Phase I, LLC, a Delaware limited liability company, hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A.Subdivider has prepared and submitted to City for final approval and recordation a final map or Tract map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 37730 (the "Tract") pursuant to the provisions of Section 66410, et seq. of the California Government Code (the "Subdivision Map Act"). The Subdivision Map Act and City ordinances and regulations relating to the filing, approval and recordation of subdivision maps are sometimes collectively referred to in this Agreement as the “Subdivision Laws.” B.A tentative map of the Tract has been approved subject to the Subdivision Laws and to the requirements and conditions contained in Planning Commission Resolution No. 2019-012 (the “Resolution of Approval”). The Resolution of Approval is on file in the office of the City Clerk and is incorporated into this Agreement by reference. C.Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). D.The Improvements have not been installed and accepted at this time. E.It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. In consideration of approval of a final map for the Tract by the City Council, Subdivder desires to enter into this Agreement, whereby Subdivider promises to install and complete, at Subdivider’s own expense, all the public improvement work required by City in connection with the proposed Tract. Subdivider has secured this Agreement by improvement security required by the Subdivision Laws and approved by the City. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1.Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish complete original improvement plans for the construction, installation and completion of the Improvements meeting the requirements of the City Engineer. The Improvement Plans for the Tract shall be maintained on file in the office of the City Engineer and shall be incorporated into this Agreement by reference. All references in this Agreement to the Improvement Plans shall include reference to any specifications for the Improvements as approved by the City Engineer. 2. Improvements. Subdivider shall construct the Improvements required to be constructed on the Improvement Plans or agreed to be constructed under the Resolution of Approval and this Agreement as more specifically described in Exhibit "A." attached hereto and expressly made a part hereof by this reference, and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3.Improvement Security. Subdivder shall at all times guarantee Subdivider’s performance of this Agreement by furnishing to City, and maintaining, good and sufficient security as required by the Subdivision Laws on forms and in the amounts approved by City for the purposes as follows: A.One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider’s fair share of Improvements which have been or will be constructed by others (“Participatory Improvements”), and payment of plan check and permit 55 2 of 9 fees. The performance security shall also include good and sufficient security in the amount of one hundred percent (100%) of the estimated cost of setting subdivision monuments as stated hereafter in this Agreement (“Monumentation Security”). A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition precedent to City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and prior to acceptance of the Improvements by the City Council. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B.Improvement security shall conform with Section 66499 of the California Government Code and may be one or more of the following: 1)A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2)Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3)Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4)Irrevocable letters of credit, in a form acceptable to and approved by the City Attorney, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5)A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or Tract map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6)An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least twenty percent (20%) of the financing for the Improvements. 56 3 of 9 7)When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C.All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal one hundred percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. The securities required by this Agreement shall be kept on file with the City Clerk. The terms of the security documents specified in this Agreement are incorporated into this Agreement by this reference. If any security is replaced by another approved security, the replacement shall be filed with the City Clerk and, upon filing, shall be deemed to have been made a part of and incorporated into this Agreement. Upon filing of a replacement security with the City Clerk, the former security may be released. The City Engineer shall approve replacement of security. D.At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, Tract map or waiver of Tract map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1)For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2)For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3)For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F.Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement. G.Security shall be released in the following manner: 57 4 of 9 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of Section 10 of this Agreement. 2)The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3)Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4)If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5)No security given for the guarantee or warranty of work shall be released until the expiration of the warranty period and until any claims filed during the warranty period have been settled. As provided in paragraph 13 of this Agreement, the warranty period shall not commence until final acceptance of all the work and improvements by the City pursuant to Paragraph 10. Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 6)City may retain from any security released an amount sufficient to cover costs and reasonable expenses and fees, including reasonable attorneys’ fees. 4.Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5.Off-site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6.Completion of Improvements; Inspection. 6.1 Construction of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise 58 5 of 9 improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 6.2 Inspection. Subdivider shall at all times maintain proper facilities and safe access for inspection of the public improvements by City and to the shops wherein any work is in preparation. Upon completion of the work, the Subdivider may request a final inspection by the City Engineer or the City Engineer’s authorized representative. If the City Engineer or the designated representative determines that the work has been completed in accordance with this Agreement, then the City Engineer shall certify the completion of the public improvements to the City Council. No improvements shall be finally accepted unless all aspects of the work have been inspected and determined to have been completed in accordance with the Improvement Plans and City standards and accepted by the City as described in Paragraph 10 of this Agreement. Subdivider shall bear all costs of plan check, inspection and certification. 7.Force Majeure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8.Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9.Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie-outs for monuments set in public streets. 10.Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly-authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions set forth in the Resolution of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 12, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11.Injury to Improvements. Until such time as the Improvements are accepted by City in accordance with Paragraph 10, Subdivider shall be responsible for and bear the risk of loss to any of the improvements constructed or installed. Until such time as all Improvements required by this Agreement are fully completed and accepted by City, Subdivider will be responsible for the care, maintenance of, and any damage to such improvements. City shall not, nor shall any officer or employee thereof, be liable or responsible for any accident, loss or damage, regardless of cause, happening or occurring to the work or improvements specified in this Agreement prior to the completion and acceptance of the work or improvements. All such risks shall be the responsibility of and are hereby assumed by Subdivider. 59 6 of 9 12.Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As-Built," "As-Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 13.Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. If within the warranty period any work or improvement or part of any work or improvement done,furnished, installed, constructed or caused to be done, furnished, installed or constructed by Subdivider fails to fulfill any of the requirements of this Agreement or the improvement plans and specifications referred to herein, Subdivider shall without delay and without any cost to City, repair or replace or reconstruct any defective or otherwise unsatisfactory part or parts of the work or structure. Should Subdivider fail to act promptly or in accordance with this requirement, Subdivider hereby authorizes City, at City’s sole option, to perform the work twenty (20) days after mailing written notice of default to Subdivider and to Subidivider’s Surety, and agrees to pay the cost of such work by City. Should City determine that an urgency requires repairs or replacements to be made before Subdivider can be notified, City may, in its sole discretion, make the necessary repairs or replacement or perform the necessary work and Subdivider shall pay to City the cost of such repairs 14.Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 15.City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed, or commenced and diligently pursued, within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 16.Injury to Public Improvements, Public Property or Public Utility Facilities. Subdivider shall replace or have replaced, or repair or have repaired, as the case may be, all public improvements, public utilities facilities and surveying or subdivision monuments which are destroyed or damaged as a result of any work performed under this Agreement. Subdivider shall bear the entire cost of replacement or repairs of any and all public or public utility property damaged or destroyed by reason of any work done under this Agreement, whether such property is owned by the United States or any agency thereof, or the State of California, or any agency or political subdivision thereof, or by City or any public or private utility corporation or by any combination of such owners. Any repair or replacement shall be to the satisfaction, and subject to the approval, of the City Engineer. 17. Indemnification. a. Neither City nor any and all of its officials, employees and agents (“Indemnified Parties”) shall be liable for any injury to persons or property occasioned by reason of the acts or omissions of Subdivider, its agents or employees in the performance of this Agreement. Subdivider further agrees to protect and hold harmless Indemnified Parties form any and all claims, demands, causes of action, liability or loss of any sort, including, but not limited to, attorney fees and litigation expenses, because of, or arising out of, acts or omissions of Subdivider, its agents or employees in the performance of this Agreement, including all claims, demands, causes of action, liability, or loss because of, or arising out of, in whole or in part, the design of construction of the Improvements. This indemnification and agreement to hold harmless shall extend to injuries to persons and damages or taking of property resulting from the design or construction of said subdivision, and the public improvements as provided herein, and in addition, to adjacent property owners as a consequence of the diversion of waters from the design or construction of public drainage systems, streets and other public improvements. 60 7 of 9 b. Acceptance by City of the Improvements shall not constitute an assumption by City of any responsibility for any damage or taking covered by this paragraph. City shall not be responsible for the design or construction of the subdivision or the improvements pursuant to the approved Improvement Plans or map, regardless of any negligent action or inaction taken by City in approving the plans or map, unless the particular improvement design was specifically required by City over written objection by Subdivider submitted to the City Engineer before approval of the particular improvement design, which objection indicated that the particular improvement design was dangerous or defective and suggested an alternative safe and feasible design. Except as may be provided above, City shall not be liable for any negligence, nonfeasance, misfeasance or malfeasance in approving, reviewing, checking, or correcting any plans or specifications or in approving, reviewing or inspecting any work or construction. Nothing contained in this paragraph is intended to or shall be deemed to limit or waive any protections or immunities afforded by law to City or any and all of its officials, employees and agents (“Indemnified Parties”), by virtue of city’s approval of the plan or design of the Improvements, including without limitation the protections and immunities afforded by Government Code Section 830.6. After acceptance of the improvements, Subdivider shall remain obligated to eliminate any defect in design or dangerous condition caused by the design or construction defect; however, Subdivider shall not be responsible for routine maintenance. Provisions of this paragraph shall remain in full force and effect for ten (10) years following the acceptance by City of the Improvements. It is the intent of this paragraph that Subdivider shall be responsible for all liability for design and construction of the Improvements installed or work done pursuant to this Agreement and that city shall not be liable for any negligence, nonfeasance, misfeasance or malfeasance in approving, reviewing, checking, or correcting any plans or specifications or in approving, reviewing or inspecting any work or construction. The Improvement Security shall not be required to cover the provisions of this paragraph. 18.No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 19.Severability. In the event that a court of competent jurisdiction determines that any provision or provisions of this Agreement are unenforceable, all provisions not so held shall remain in full force and effect. 20.Subdivider No Agent of City. Neither Subdivider nor any of Subdivider’s agents, employees, or contractors are or shall be considered to be agents of City in connection with the performance of Subdivider’s obligations under this Agreement. 21.General Provisions. A.All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B.The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C.Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D.This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E.In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non-prevailing party. 61 8 of 9 F.Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. G.Time is of the essence in the performance of each and every provision of this Agreement. H.The Recitals to this Agreement are hereby incorporated into and expressly made a part of the terms of this Agreement. I.This Agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this Agreement must be in writing and signed by the appropriate representatives of the parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 ______________________________________ ____________________________ Jon McMillen, City Manager Date ATTEST: __________________________________________________ Monika Radeva, City Clerk SilverRock Phase I, LLC, a Delaware limited liability company By: ________________________________ ____________________________ Date Title: Reviewed and Approved: ____________________________ Bryan McKinney, P.E., City Engineer Date Approved as to Form: ____________________________ William H. Ihrke, City Attorney Date 62 9 of 9 Exhibit A SECURITY – TRACT MAP NO. 37730 Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the Tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required Tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Street & Access Road $1,078,540 $1,078,540 Storm Drain $ 55,310 $ 55,310 Water $ 335,730 $ 335,730 Sewer $ 233,950 $ 233,950 Dry Utilities $ 184,000 $ 184,000 Landscaping $ 143,550 $ 143,550 Monumentation $ 9,000 $ 9,000 Ahmanson Lane Street $ 572,198 $ 572,198 Sidewalk $ 128,280 $ 128,280 Storm Drain $ 8,840 $ 8,840 Demolition $ 231,210 $ 231,210 Landscaping $ 299,320 $ 299,320 Utility Relocation $ 26,250 $ 26,250 Monumentation $ 9,000 $ 9,000 Totals $3,315,178 $3,315,178 Standard 10% Contingency $ 331,518 $ 331,518 Total Construction Cost $3,646,696 $3,646,696 Professional Fees, Design 5% $ 182,335 $ 182,335 Professional Fees, Const 5% $ 182,335 $ 182,335 Bond Amount $4,011,366 $4,011,366 63 64 City of La Quinta CITY COUNCIL MEETING: April 20, 2021 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO ACKNOWLEDGE RECEIPT OF RIVERSIDE COUNTY FIRE DEPARTMENT’S ANNUAL INSPECTION REPORT PURSUANT TO CALIFORNIA HEALTH AND SAFETY CODE SECTION 13146.4 RECOMMENDATION Adopt a resolution acknowledging receipt of the Riverside County Fire Department’s Annual Inspection Report pursuant to California Health and Safety Code Section 13146.4. EXECUTIVE SUMMARY •State law requires all fire departments to perform annual inspections for compliance with building standards. •State law requires all fire departments to submit an Annual Inspection Report (Attachment 1) to its City, and for the municipality to adopt a resolution to acknowledge receipt of the report. •All state mandated inspections in the City were performed. FISCAL IMPACT – None. BACKGROUND/ANALYSIS Per state law, the Riverside County Fire Department is submitting the Annual Inspection Report to the City, which includes completed inspections of public and private school facilities, hotels, motels, apartment units and some residential care facilities for fiscal year 2019/20. ALTERNATIVES As this is a state mandated requirement, there are no alternatives. Prepared by: Martha Mendez, Public Safety Manager Approved by: Chris Escobedo, Community Resources Director Attachment: 1. 2019/20 Annual Inspection Report CONSENT CALENDAR ITEM NO. 5 65 66 RESOLUTION NO. 2021 – XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACKNOWLEDGING RECEIPT OF RIVERSIDE COUNTY FIRE DEPARTMENT’S ANNUAL INSPECTION REPORT PURSUANT TO CALIFORNIA HEALTH AND SAFETY CODE, SECTION 13146.4 WHEREAS, The City of La Quinta contracts with County of Riverside Fire Department for Fire Services; and WHEREAS, California Health & Safety Code (CA H&S) Section 13146.4 requires all fire departments, including the Riverside County Fire Department, that provide fire protection services to report annually to its administering authority on its compliance with CA H&S, sections 13146.2 and 13146.3; and WHEREAS, CA H&S Section 13146.2 and 13146.3 requires all fire departments that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards, as provided; and WHEREAS, the City Council of the City of La Quinta intends this Resolution to fulfill the requirements of the CA H&S, Section 13146.4 regarding acknowledgment of the Riverside County Fire Department’s compliance with CA H&S, sections 13146.2 and 13146.3. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of La Quinta, California expressly acknowledges the measure of compliance of the Riverside County Fire Department with CA H&S, sections 13146.2 and 13146.3 in the City of La Quinta for the time period of July 1, 2019 to June 30, 2020, as follows: SECTION 1. Educational Group E occupancies, for the purposes of this Resolution, are generally those public and private schools, used by more than six persons at any one time for educational purposes through the 12th grade. The Riverside County Fire Department completed 100% of the onsite initial annual inspections of the identified Group E occupancies, buildings, structures and/or facilities in the City of La Quinta. SECTION 2. Residential Group R occupancies, for the purposes of this Resolution, are generally those occupancies containing sleeping units, and 67 Resolution No. 2021-XXX Riverside County Fire Annual Inspection Report Adopted: April 20, 2021 Page 2 of 2 include hotels, motels, apartments (three units or more), etc. as well as other residential occupancies (including a number of residential care facilities). These residential care facilities have a number of different sub-classifications, and they may contain residents or clients that have a range of needs, including those related to custodial care, mobility impairments, cognitive disabilities, etc. The residents may also be non-ambulatory or bedridden. The Riverside County Fire Department completed 100% of the onsite initial annual inspections of the identified Group R occupancies, buildings, structures and/or facilities in the City of La Quinta. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 20th day of April 2021, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: _______________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: __________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 68 Fire Code Case Property Status Initial Inspection Date Occupant Name Address Num Street Occupancy Classification Inspected by: 18-2102 STATE FIRE MARSHAL MANDATED 8/27/2019 VILLA CORTINA APARTMENTS 50701 WASHINGTON ST R-2 FSS KOHL HETRICK 19-2015 STATE FIRE MARSHAL MANDATED 9/6/2019 THE CHATEAU @ LAKE LA QUINTA 78120 CALEO BAY R-1 FSS KOHL HETRICK 17-2280 STATE FIRE MARSHAL MANDATED 9/12/2019 LA QUINTA HIGH SCHOOL 79255 BLACKHAWK WAY E FSS KOHL HETRICK 19-2018 STATE FIRE MARSHAL MANDATED 9/17/2019 PALM ROYALE - RESIDENTIAL 78259 EMERALD DR R-2 FSS KOHL HETRICK 19-0305 STATE FIRE MARSHAL MANDATED 10/9/2019 BENJAMIN FRANKLIN ELEMENTARY 77800 CALLE TAMPICO E FSS KOHL HETRICK 17-2043 STATE FIRE MARSHAL MANDATED 10/10/2019 HOMEWOOD SUITES BY HILTON 45200 WASHINGTON ST R-1 FSS KOHL HETRICK 19-0145 STATE FIRE MARSHAL MANDATED 10/15/2019 LA QUINTA MIDDLE SCHOOL 78900 AVENUE 50 E FSS KOHL HETRICK 20-0414 STATE FIRE MARSHAL MANDATED 10/15/2019 WASHINGTON STREET APARTMENTS 78101 HIDDEN RIVER RD R-2 (78075 INCLUDED) FSS KOHL HETRICK 19-0142 STATE FIRE MARSHAL MANDATED 10/16/2019 HARRY S TRUMAN ELEMENTARY SCHOOL 78870 AVENUE 50 E FSS KOHL HETRICK 19-0207 STATE FIRE MARSHAL MANDATED 10/17/2019 JOHN ADAMS ELEMENTARY SCHOOL 50800 DESERT CLUB E FSS KOHL HETRICK 19-0302 STATE FIRE MARSHAL MANDATED 10/23/2019 COLONEL MITCHELL PAIGE MIDDLE SCHOOL 43495 PALM ROYALE E FSS KOHL HETRICK 18-2024 STATE FIRE MARSHAL MANDATED 10/24/2019 LEGACY VILLAS (RESIDENTIAL)48800 LEGACY DR R-2 FSS KOHL HETRICK 19-0304 STATE FIRE MARSHAL MANDATED 10/30/2019 HORIZON / SUMMIT SCHOOL 43330 PALM ROYALE E FSS KOHL HETRICK LA QUINTA OFFICE OF THE FIRE MARSHAL - FISCAL YEAR 2019/2020 - STATE FIRE MARSHAL - MANDATED ANNUAL INSPECTIONS - REPORT ATTACHMENT 1 ATTACHMENT 169 18-2023 STATE FIRE MARSHAL MANDATED 12/10/2019 AVENTINE APARTMENTS 47750 ADAMS ST R-2 FSS KOHL HETRICK 17-2023 STATE FIRE MARSHAL MANDATED 3/31/2020 VILLA TAMPICO (4 PLEX)77855 CALLE TAMPICO R-2 FSI LUCERO INIGUEZ 18-0181 STATE FIRE MARSHAL MANDATED 6/17/2020 LA QUINTA RESORT - CASITAS 49499 EISENHOWER DR R-1 (200-900 units) FSS KOHL HETRICK 18-1879 STATE FIRE MARSHAL MANDATED 6/17/2020 LA QUINTA RESORT - VINTAGE CASITAS 49499 EISENHOWER DR R-1 FSS KOHL HETRICK 19-0577 STATE FIRE MARSHAL MANDATED 6/23/2020 CALEO BAY ALZHEIMERS 47805 CALEO BAY R-2.1 FSS KOHL HETRICK 19-1235 STATE FIRE MARSHAL MANDATED 6/23/2020 THE PALMS - GRACIOUS LIVING 45190 SEELEY DR R-2 SENIOR APARTMENT S FSS KOHL HETRICK 18-1316 STATE FIRE MARSHAL MANDATED 6/23/2020 THE PALMS AT LA QUINTA - ASSISTED LIVING 45160 SEELEY DR R-2.1 FSS KOHL HETRICK 18-2206 STATE FIRE MARSHAL MANDATED 6/24/2020 CORAL MOUNTAIN APARTMENTS 79625 VISTA CORALINA LN R-2 FSS KOHL HETRICK 20-1203 STATE FIRE MARSHAL MANDATED 6/24/2020 MULTIPLEX 51100 AVENIDA NAVARRO R-2 FSS RICHARD HORNER 18-1873 STATE FIRE MARSHAL MANDATED 6/25/2020 EMBASSY SUITES 50777 SANTA ROSA PLAZA R-1 FSS KOHL HETRICK 18-2254 STATE FIRE MARSHAL MANDATED 3/12/2020 LA QUINTA COURTYARD 51020 EISENHOWER DR R-2 FSI LUCERO INIGUEZ 18-2590 STATE FIRE MARSHAL MANDATED 3/12/2020 TRIPLEX 51165 EISENHOWER DR R-2 FSI RUBEN DIAZ 18-1871 STATE FIRE MARSHAL MANDATED 3/12/2020 SEASONS @ LA QUINTA 40915 RAINBOW CT R-2 FSI LUCERO INIGUEZ 18-2248 STATE FIRE MARSHAL MANDATED 3/12/2020 LA QUINTA COTTAGES 51049 EISENHOWER DR R-2 / 51099 EISENHOWE R DR FSI RUBEN DIAZ 18-2103 STATE FIRE MARSHAL MANDATED 3/31/2020 VILLAGGIO APARTMENTS 80175 AVENUE 52 R-2 FSI RUBEN DIAZ 70 19-0469 STATE FIRE MARSHAL MANDATED 3/31/2020 VISTA DUNES APARTMENTS 44950 VISTA DUNES R-2 FSI RUBEN DIAZ 17-2024 STATE FIRE MARSHAL MANDATED 3/31/2020 VILLA TAMPICO (4 PLEX)77835 CALLE TAMPICO R-2 FSI LUCERO INIGUEZ 18-1787 STATE FIRE MARSHAL MANDATED 3/31/2020 SILVERHAWK APARTMENTS 50660 EISENHOWER DR R-2 FSI LUCERO INIGUEZ 19-1794 STATE FIRE MARSHAL MANDATED 6/24/2020 CASITAS LAS ROSAS 50777 SANTA ROSA PLAZA R-2 FSS R. HORNER 20-1198 STATE FIRE MARSHAL MANDATED 6/24/2020 MULTIPLEX 51080 AVENIDA MENDOZA R-2 FSS R. HORNER (FLW-UP BY FSI L. INIGUEZ) 18-1872 STATE FIRE MARSHAL MANDATED 6/24/2020 LA QUINTA DESERT VILLAS 45245 SEELEY DR R-2 FSS R. HORNER (FLW-UP BY FSI R. DIAZ) 18-2091 STATE FIRE MARSHAL MANDATED 6/24/2020 WOLFE WATERS PLACE APTS.47795 DUNE PALMS RD R-2 FSS R. HORNER (FLW-UP BY FSI R. DIAZ) 18-2253 STATE FIRE MARSHAL MANDATED 6/24/2020 MEDITERRA 43100 PALM ROYALE DR R-2 FSS R. HORNER (FLW-UP BY FSI R. DIAZ) 18-1874 STATE FIRE MARSHAL MANDATED 6/24/2020 HADLEY VILLAS 78875 AVENUE 47 R-2 FSS R. HORNER (FLW-UP BY FSI R. DIAZ) 71 72 City of La Quinta CITY COUNCIL MEETING: April 20, 2021 STAFF REPORT AGENDA TITLE: APPROVE FISCAL YEAR 2021/22 THROUGH 2025/26 MEASURE A HALF CENT SALES TAX FIVE-YEAR CAPITAL IMPROVEMENT PLAN RECOMMENDATION Approve the fiscal year 2021/22 through 2025/26 Measure A Half Cent Sales Tax 5-year Capital Improvement Plan. EXECUTIVE SUMMARY •On March 2, 2021, Council provided direction on Measure A Half Cent Sales Tax (Measure A) funding through the Capital Improvement Plan (CIP) study session discussion. •To receive the Measure A funds, the City must comply with the following requirements: o Demonstrate an annual Maintenance of Effort (MOE) expenditure from the City’s General Fund in the amount of $937,007; and o Participate in the Coachella Valley Multi-Species Habitat Conservation Plan (MSHCP) and Transportation Uniform Mitigation Fee (TUMF) Programs; and o Submit the City’s approved 5-year Measure A CIP, a Project Status Report, and MOE Certification. FISCAL IMPACT The following table represents the estimated Measure A funding by fiscal year: 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL $2,822,659 $1,855,000 $1,615,000 $1,479,000 $1,358,850 $9,130,509 The Measure A funding assigned during Fiscal Year 2021/22 includes carryover funds, in the amount of $1,590,181, currently assigned to existing projects approved/included in the prior year(s) CIP. CONSENT CALENDAR ITEM NO. 6 73 BACKGROUND/ANALYSIS Measure A funding is to be used for transportation improvements. The City must demonstrate an annual MOE expenditure from the City’s General Fund in the amount of $937,007. In addition, an approved 5-Year Measure A CIP and project status report must be submitted to the Riverside County Transportation Commission (RCTC) by May 3, 2021 to be eligible for Measure A funding the following fiscal year. The City is also a full participant in the Coachella Valley MSHCP and TUMF Programs. The draft FY 2021/22 through 2025/26 CIP is provided for the City Council’s review (Attachment 1). During 2021/22 the Measure A CIP proposes two new projects. These include the Dune Palms Road Pavement Rehabilitation between Fred Waring Drive and Miles Avenue, and the Citywide Striping Refresh of all primary arterials. Measure A funding previously assigned to existing projects which are not yet complete, will be carried over for expenditure during FY 2021/22. These carryover projects include the annually recurring Citywide Street and Traffic Signal Maintenance Program, the Monroe Street Pavement Rehabilitation Improvements between Avenue 52 and Avenue 53, the Washington Street at Fred Waring Drive Triple Left Turn Lanes, and the Jefferson Street at Avenue 53 Roundabout Improvement. ALTERNATIVES Council may elect not to approve the Measure A 5-year CIP plan and decline Measure A funds. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1.Measure A CIP - FY 2021/22 thru FY 2025/26 74 MEASURE A LOCAL STREETS AND ROADS PROGRAM Agency: LA QUINTA Prepared by: Bryan McKinney, P.E., Public Works Director/City Engineer Phone #: (760) 777-7045 Date: 4/6/2021 FY 2019/20 Audited Measure A Balance:1,527,460$ FY 2020/21 (Revised) Measure A Revenue:1,583,000 Less: FY 2020/21 Project Status Report expenses:(1,520,279) Estimated Prior Year Measure A Balance:1,590,181 Estimated FY 2021/22 Measure A Allocation:1,552,000 Estimated Measure A Available for FY 2021/22 Projects:3,142,181$ Item No. Project Name / Limits Project Type Total Project Cost Measure A Funds 2021/22 2122TMI Citywide Street and Traffic Signal Maintenance Program Annual Recurring Program Annual Recurring Program $ 584,867 $ 584,867 202001 Monroe Street Pavement Rehabilitation (Ave 52 to Ave 53, & near Ave 61) Carry-over Project Pavement Rehabilitation 941,000 257,902 201701 Washington Streeet at Fred Waring Drive Triple Left Turn Lanes Carry-over Project Congestion Relief 1,860,744 193,393 201709 Jefferson St. at Avenue 53 Roundabout Carry-over Project Complete Streets 2,447,117 1,146,497 202101 Dune Palms Road Pavement Rehabilitation (Fred Waring Drive to Miles Avenue)Pavement Rehabilitation 1,062,800 240,000 202104 Citywide Striping Refresh Roadway Maintenance 400,000 400,000 TOTAL 7,296,528$ 2,822,659$ FY 2021/22 FY 2021-22 Page 1 of 1 ATTACHMENT 1 75 76 City of La Quinta CITY COUNCIL MEETING: April 20, 2021 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED APRIL 2, AND 9, 2021 RECOMMENDATION Approve demand registers dated April 2, and 9, 2021. EXECUTIVE SUMMARY – None FISCAL IMPACT Demand of Cash: City 7,725,796.37$ Succe ssor Agency of RDA 192.00$ Housing Authority 70,496.70$ 7,796,485.07$ BACKGROUND/ANALYSIS Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for April 2, and 9, 2021. Warrants Issued: 204450-204499 319,569.47$ 204500-204545 1,786,532.15$ EFT 112 3,488.72$ Wire Transfers 5,444,019.59$ Payroll Tax Transfers 43,047.19$ Payroll Check #37607 92.35$ Payroll Direct Deposit 199,735.60$ 7,796,485.07$ CONSENT CALENDAR ITEM NO. 7 77 The most significant expenditures on the demand registers are: Account Name Amount Jones Bros Construction Construction 905,514.99$ SRR Way Street Improvements Spohn Ranch Inc Construction 723,268.14$ X-Park Construction Universal Concrete Construction 106,764.58$ Citywide ADA Improvements Coachella Valley Assoc TUMF Payable 48,510.00$ Feb 2021 TUMF Fees of Government to CVAG Greater Palm Springs CVB GPSCVB 42,207.00$ Q4 FY20/21 City Funding PurposeVendor Wire Transfers: Fourteen transfers totaled $5,444,020. Of this amount, $5,000,000 was to The Bank of New York Mellon for investment purchases, and $154,585 was for CalPERS. (See Attachment 2 for a complete listing). Purchase Orders/Contracts: During the quarterly period starting January 1 through March 31, 2021, three purchase orders were issued with a value between $25,000 and $50,000, for a total of $92,960 (See Attachment 3 for a complete listing). Investment Transactions: Full details of investment transactions as well as total holdings are reported quarterly in the Treasurer’s Report. Transaction Issuer Type Par Value Settle Date Coupon Rate Purchase Fed Home Loan Mortg Corp Agency 1,000,000$ 3/30/21 0.370% Purchase United States Government Treasury 1,000,000$ 3/30/21 0.250% Purchase Fed Home Loan Bank Agency 500,000$ 3/30/21 0.500% ALTERNATIVES Council may approve, partially approve, or reject the demand registers. Prepared by: Jesse Batres, Account Technician Approved by: Rosemary Hallick, Financial Services Analyst Attachments:1. Demand Registers 2.Wire Transfers 78 4/12/2021 10:00:49 AM Page 1 of 5 Demand Register City of La Quinta Packet: APPKT02741 - JB 04/02/21 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 42,207.00GPSCVB04/01/21 - Q4 FY20/21 CITY FUNDING204467GREATER PALM SPRINGS CVB 101-3007-60151 41.90Cable - Utilities03/16-04/15/21 - FS # 70 CABLE (1860)204493TIME WARNER CABLE 101-2002-61400 90.03Cable - Utilities03/16-04/15/21 - FS #32 CABLE (8152)204493TIME WARNER CABLE 101-2002-61400 65.00Membership Dues05/01/21-04/30/2022 - GAAFR PLUS SUBS…204465GOVERNMENT FINANCE OFFIC…101-1006-60351 1,200.00Sexual Assault Exam Fees02/21/21 - LA210520050 SEXUAL ASSAULT…204463EISENHOWER MEDICAL CENTER 101-2001-60193 3,488.72Training & Education/MOU09/01/20-02/28/21 - TUITION REIMBURS…112CHAUDHRY, ELIZABETH 101-1004-60322 613.71Training & Education/MOU1/25-03/15/21 - TUITION REIMBURSEME…204450ARMENDARIZ, DERRICK 101-1004-60322 8,750.00Community Experiences03/31/21 - ART ON MAIN ST PROMOTION …204478OLD TOWN LA QUINTA, LLC 101-3003-60149 27,420.00MSHCP Mitigation Fee02/2021 - MSHCP FEES204456COACHELLA VALLEY CONSERV…101-0000-20310 -274.20CVMSHCP Admin Fee02/2021 - CVMSCHP ADMIN FEE204456COACHELLA VALLEY CONSERV…101-0000-43631 2,100.00Marketing & Tourism Promoti…03/24-04/20/21 - AIRPORT DIGITAL BILLB…204492THE LAMAR COMPANIES 101-3007-60461 1,300.00Plan Checks02/2021 - ON CALL PLAN REVIEW204469HR GREEN PACIFIC INC 101-6003-60118 16.64Office Supplies03/22/21 - SCISSORS & BATTERIES204476OFFICE DEPOT 101-1006-60400 12,775.00Professional Services03/24/21 - AVE 50 DRAINAGE CHANNEL R…204460DESERT CONCEPTS CONSTRUC…101-7003-60103 356.61Forms, Copier Paper03/25/21 - CITY-WIDE COPY PAPER204490STAPLES ADVANTAGE 101-1007-60402 69.60Materials/Supplies03/12/21 - 12" BLUE FLAGS204487SMITH PIPE & SUPPLY CO 101-3005-60431 354.00Blood/Alcohol Testing02/05/21 & 02/19/21 - BLOOD/ALCOHOL …204451BIO-TOX LABORATORIES 101-2001-60174 2,120.00Blood/Alcohol Testing02/05/21 & 02/19/21 - BLOOD/ALCOHOL …204451BIO-TOX LABORATORIES 101-2001-60174 35.00Blood/Alcohol Testing02/2021 - BLOOD/ALCOHOL ANALYSIS (DO…204459DEPARTMENT OF JUSTICE 101-2001-60174 210.00Map/Plan Checking03/26/21 - LLA 2021-0003 ONCALL MAP C…204481RASA/ERIC NELSON 101-7002-60183 680.00Map/Plan Checking03/26/21 - LLA 2021-0005 ONCALL MAP C…204481RASA/ERIC NELSON 101-7002-60183 780.00Map/Plan Checking03/27/21 - LLA 2021-0004 ONCALL MAP C…204481RASA/ERIC NELSON 101-7002-60183 1,560.00Map/Plan Checking03/28/21 - PM 2021-0001 ONCALL MAP C…204481RASA/ERIC NELSON 101-7002-60183 1,155.84Temporary Agency Services03/19/21 - TEMP AGENCY SERVICES M.G…204484ROBERT HALF TECHNOLOGY 101-6006-60125 771.42Temporary Agency Services03/19/21 - TEMP AGENCY SERVICES T.SU…204477OFFICE TEAM 101-6006-60125 1,299.20Janitorial02/08/21 - WC COVID-19 CLEANING204472MERCHANTS BUILDING MAINT…101-3008-60115 270.00Janitorial02/08/21 - PW COVID-19 CLEANING204472MERCHANTS BUILDING MAINT…101-3008-60115 730.00Janitorial02/02/21 - C.H COVID-19 CLEANING204472MERCHANTS BUILDING MAINT…101-3008-60115 316.00Maintenance/Services02/19/21 - SEASONS DOG PARK SERVICE …204498VINTAGE E & S INC 101-3005-60691 7,893.63Supplies-Graffiti and Vandalism02/23-03/26/21 - SPORTS COMPLEX WIRE…204498VINTAGE E & S INC 101-3005-60423 19.25LQ Police Volunteers03/05/21 - POLICE SHRED SERVICE204486SHRED-IT USA - SAN BERNADI…101-2001-60109 35.00Travel & Training06/07-06/08/21 - LAFCO WORKSHOP L.M…204454CITY CLERK ASSOCIATION OF C…101-1005-60320 35.00Travel & Training06/07-06/08/21 - LAFCO WORKSHOP M.R…204454CITY CLERK ASSOCIATION OF C…101-1005-60320 35.00Travel & Training06/07-06/08/21 - LAFCO WORKSHOP N.R…204454CITY CLERK ASSOCIATION OF C…101-1005-60320 196.90Materials/Supplies11/04/20 - REPLACEMENT FILTER CARTRI…204466GRAINGER 101-3008-60431 285.97Materials/Supplies02/09/21 - WHITE SECURITY ENCLOSURES204466GRAINGER 101-3008-60431 2,907.11Materials/Supplies02/09/21 - RESTROOM HAND DRYER204466GRAINGER 101-3008-60431 52.47Mobile/Cell Phones/Satellites02/14-03/13/21 - EOC CELL SVC (7813)204497VERIZON WIRELESS 101-2002-61304 89.66Cable - Utilities03/22-04/21/21 - EOC CABLE204462DISH NETWORK 101-2002-61400 28.01Electricity - Utilities03/29/21 - ELECTRICITY SERVICE204470IMPERIAL IRRIGATION DIST 101-3008-61101 1,692.21Water - Civic Center Park - Utili…03/29/21 - WATER SERVICE204457COACHELLA VALLEY WATER DI…101-3005-61202 2,064.92Water -Community Park - Utilit…03/29/21 - WATER SERVICE204457COACHELLA VALLEY WATER DI…101-3005-61209 125.00PM 10 - Dust Control03/29/21 - WATER SERVICE204457COACHELLA VALLEY WATER DI…101-7006-60146 1,603.33Marketing & Tourism Promoti…03/26-04/22/21 - DIGITAL ADS204473NATIONAL CINEMEDIA LLC 101-3007-60461 97.50Attorney890963 - SRR204485RUTAN & TUCKER 101-1003-60153 216.00Attorney890958 - PERSONNEL204485RUTAN & TUCKER 101-1003-60153 1,841.46Attorney890960 - CODE204485RUTAN & TUCKER 101-1003-60153 11,000.00Attorney890962 - RETAINER204485RUTAN & TUCKER 101-1003-60153 4,737.00Attorney890965 - DUNE PALMS ROW204485RUTAN & TUCKER 101-1003-60153 13.50Attorney890964 - LQ ART CELEBRATION204485RUTAN & TUCKER 101-1003-60153 1,296.00Attorney890966 - LQ ART CELEBRATION204485RUTAN & TUCKER 101-1003-60153 329.00Attorney890964 - GENERAL IP204485RUTAN & TUCKER 101-1003-60153 8,901.00Attorney890957 - GENERAL ACCOUNT204485RUTAN & TUCKER 101-1003-60153 ATTACHMENT 1 79 Demand Register Packet: APPKT02741 - JB 04/02/21 4/12/2021 10:00:49 AM Page 2 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 336.00Attorney890969 - STRV APPEAL THOMPSON204485RUTAN & TUCKER 101-1003-60153 288.00Attorney890968 - STRV APPEAL JONES204485RUTAN & TUCKER 101-1003-60153 1,656.00Attorney/Litigation890959 - LITIGATION204485RUTAN & TUCKER 101-1003-60154 42.34Gas - Utilities02/22-03/23/21 - FS #32 GAS SVC204491THE GAS COMPANY 101-2002-61100 559.34Gas - Utilities02/22-03/23/21 - C.H GAS SVC204491THE GAS COMPANY 101-3008-61100 2,627.65Gas-Utilities FB Pool02/22-03/23/21 - FB POOL GAS SVC204491THE GAS COMPANY 101-3005-61100 234.16Gas - Utilities02/22-03/23/21 - WC GAS SVC204491THE GAS COMPANY 101-3008-61100 4,000.00Postage03/04/21 - CITYWIDE POSTAGE MACHINE …204480QUADIENT FINANCE USA, INC.101-1007-60470 240.00Fritz Burns Pool Maintenance04/2021 - MONITORING FEE FOR FB POOL204475OCEAN SPRINGS TECH INC 101-3005-60184 112.50LQ Park Water Feature03/29/21 - SYSTEM CHECK204475OCEAN SPRINGS TECH INC 101-3005-60554 148.70Water - Utilities04/01/21 - WATER SERVICE204457COACHELLA VALLEY WATER DI…101-2002-61200 61.77Water -Eisenhower Park - Utilit…04/01/21 - WATER SERVICE204457COACHELLA VALLEY WATER DI…101-3005-61203 1,572.59Water -Fritz Burns Park - Utiliti…04/01/21 - WATER SERVICE204457COACHELLA VALLEY WATER DI…101-3005-61204 53.55Water -Velasco Park - Utilities04/01/21 - WATER SERVICE204457COACHELLA VALLEY WATER DI…101-3005-61205 553.27Water - Utilities04/01/21 - WATER SERVICE204457COACHELLA VALLEY WATER DI…101-3008-61200 173.85Mobile/Cell Phones/Satellites03/23-04/22/21 - EOC SATELLITE PHONES204483ROADPOST USA INC.101-2002-61304 1,576.88Materials/Supplies03/24/21 - FANLIGHTS204499WALTERS WHOLESALE ELECTR…101-3005-60431 260.81HVAC03/25/21 - C.H HVAC SUPPLIES204471JOHNSTONE SUPPLY 101-3008-60667 470.46Sheriff - Other01/25-02/24/21 - MOTOR FUEL CHARGES204482RIVERSIDE COUNTY SHERIFF D…101-2001-60176 Fund 101 - GENERAL FUND Total:170,964.26 Fund: 201 - GAS TAX FUND 128.01Materials/Supplies03/24/21 - CONSTRUCTION ROCK AND SA…204488SOUTHWEST BOULDER & STO…201-7003-60431 Fund 201 - GAS TAX FUND Total:128.01 Fund: 202 - LIBRARY & MUSEUM FUND 21.69Gas - Utilities02/22-03/23/21 - LIBRARY GAS SVC204491THE GAS COMPANY 202-3004-61100 126.24Telephone - Utilities03/13-04/12/21 - MUSEUM PHONE204464FRONTIER COMMUNICATIONS…202-3006-61300 Fund 202 - LIBRARY & MUSEUM FUND Total:147.93 Fund: 215 - LIGHTING & LANDSCAPING FUND 3,239.43Materials/Supplies02/02/21 - LANDSCAPE RIVER ROCK204488SOUTHWEST BOULDER & STO…215-7004-60431 623.00Materials/Supplies03/24/21 - LANDSCAPE RIVER ROCK204488SOUTHWEST BOULDER & STO…215-7004-60431 645.17Materials/Supplies03/24/21 - LANDSCAPE ROCK204488SOUTHWEST BOULDER & STO…215-7004-60431 2,147.82Materials/Supplies03/15/21 - LANDSCAPE RIVER ROCK204488SOUTHWEST BOULDER & STO…215-7004-60431 3,324.52Materials/Supplies03/17/21 - SPRINKLER SUPPLIES204487SMITH PIPE & SUPPLY CO 215-7004-60431 1,141.50Maintenance/Services02/24/21 - CALLE TAMPICO MEDIAN ELEC…204498VINTAGE E & S INC 215-7004-60691 834.30Maintenance/Services02/25/21 - CALLE TAMPICO MEDIAN ELEC…204498VINTAGE E & S INC 215-7004-60691 1,415.34Maintenance/Services03/03/21 - CALLE TAMPICO MEDIAN ELEC…204498VINTAGE E & S INC 215-7004-60691 2,874.48Maintenance/Services03/05 & 08/21 CALLE TAMPICO MEDIAN E…204498VINTAGE E & S INC 215-7004-60691 1,309.52Maintenance/Services03/12/21 - AVE 52 MEDIAN ELECTRICAL S…204498VINTAGE E & S INC 215-7004-60691 6,400.00Maintenance/ServicesPWLC II INC204479PWLC II, INC 215-7004-60691 889.99Materials/Supplies03/17/21 - LANDSCAPE DG204496TRI-STATE MATERIALS INC 215-7004-60431 2,664.38Materials/Supplies03/19/21 - LANDSCAPE ROCK204496TRI-STATE MATERIALS INC 215-7004-60431 1,540.11Electric - Utilities03/29/21 - ELECTRICITY SERVICE204470IMPERIAL IRRIGATION DIST 215-7004-61116 427.59Electric - Utilities03/29/21 - ELECTRICITY SERVICE204470IMPERIAL IRRIGATION DIST 215-7004-61116 210.96Electric - Medians - Utilities03/29/21 - ELECTRICITY SERVICE204470IMPERIAL IRRIGATION DIST 215-7004-61117 10,244.67Water - Medians - Utilities04/01/21 - WATER SERVICE204457COACHELLA VALLEY WATER DI…215-7004-61211 945.61Materials/Supplies03/24/21 - 12W FLOOD LIGHT FIXTURE204499WALTERS WHOLESALE ELECTR…215-7004-60431 225.26Materials/Supplies02/25/21 - ELECTRICAL SUPPLIES204461DESERT ELECTRIC SUPPLY 215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:41,103.65 Fund: 224 - TUMF FUND 48,510.00TUMF Payable to CVAG02/2021 - TUMF FEES204455COACHELLA VALLEY ASSOC OF…224-0000-20320 Fund 224 - TUMF FUND Total:48,510.00 Fund: 231 - SUCCESSOR AGCY PA 1 RORF 192.00Attorney890967 - BOND REFUNDING204485RUTAN & TUCKER 231-9001-60153 Fund 231 - SUCCESSOR AGCY PA 1 RORF Total:192.00 Fund: 235 - SO COAST AIR QUALITY FUND 486.56Electricity - Utilities03/29/21 - ELECTRICITY SERVICE204470IMPERIAL IRRIGATION DIST 235-0000-61101 Fund 235 - SO COAST AIR QUALITY FUND Total:486.56 80 Demand Register Packet: APPKT02741 - JB 04/02/21 4/12/2021 10:00:49 AM Page 3 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 241 - HOUSING AUTHORITY 3,827.21Attorney890961 - HOUSING AUTHORITY204485RUTAN & TUCKER 241-9101-60153 Fund 241 - HOUSING AUTHORITY Total:3,827.21 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 1,680.00Technical11/01-11/28/20- WASHIN PAVEMENT ON…204474NV5 401-0000-60108 9,600.00Construction01/2021 - INSTALL POWER/VIDEO CABLE J…204489ST. FRANCIS ELECTRIC, LLC 401-0000-60188 882.50Technical01/03-01/30/21 - SRR PARK ONCALL SURV…204474NV5 401-0000-60108 12,470.00Technical01/03-01/30/21 - SRR PARK WAY ONCALL …204474NV5 401-0000-60108 650.00Technical01/03-01/30/21- WASHIN PAVEMENT ON…204474NV5 401-0000-60108 3,982.50Technical01/03-01/30/21- WASHING @ FRED ONCA…204474NV5 401-0000-60108 3,616.25Design01/2021 - SRR LANDSCAPE ARCHITECTURE…204468HERMANN DESIGN GROUP INC 401-0000-60185 13,008.37Design01/31-02/27/21 - TOPAZ STREETSCAPE DE…204458DAVID EVANS AND ASSOCIATE…401-0000-60185 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:45,889.62 Fund: 501 - FACILITY & FLEET REPLACEMENT 3,139.76Fuel & Oil03/01-03/15/21 - FUEL204495TOWER ENERGY GROUP 501-0000-60674 1,502.93City Bldg Repl/Repair03/22/21 - TRAFFIC OPERATIONS SIGNS204494TOP OF THE LINE SIGNS 501-0000-71103 Fund 501 - FACILITY & FLEET REPLACEMENT Total:4,642.69 Fund: 502 - INFORMATION TECHNOLOGY 150.43Cable - Utilities02/15-03/14/21 - WC INTERNET (8105)204493TIME WARNER CABLE 502-0000-61400 171.62Cable - Utilities03/2021 - C.H CABLE (4625)204493TIME WARNER CABLE 502-0000-61400 8.87Cable - Utilities03/20-04/19/21 - WC CABLE (1909)204493TIME WARNER CABLE 502-0000-61400 82.07Cable - Utilities03/12-04/11/21 - CY CABLE (4080)204493TIME WARNER CABLE 502-0000-61400 700.00Software Licenses03/24/21-4HRS PROFESSIONAL SVCS PBX …204452BUSINESS TELECOMMUNICAT…502-0000-60301 4,830.46Machinery & Equipment03/12/21 - CISCO MERAKI SUPPORT LIC 1 …204453CDW GOVERNMENT INC 502-0000-80100 163.29Machinery & Equipment03/02/21 - SERVER ROOM PART204453CDW GOVERNMENT INC 502-0000-80100 400.73Software Licenses03/10/21 - ACROBAT PRO 2020 S.LAUREA…204453CDW GOVERNMENT INC 502-0000-60301 94.21Public Works, Software Enhan…02/10/21 - PART FOR TRAFFIC SERVERS204453CDW GOVERNMENT INC 502-0000-71048 338.75Public Works, Software Enhan…02/10/21 - TRAFFIC SERVERS204453CDW GOVERNMENT INC 502-0000-71048 225.83Public Works, Software Enhan…02/10/21 - STORAGE DEVICE FOR TRAFFIC204453CDW GOVERNMENT INC 502-0000-71048 Fund 502 - INFORMATION TECHNOLOGY Total:7,166.26 Grand Total:323,058.19 81 Demand Register Packet: APPKT02741 - JB 04/02/21 4/12/2021 10:00:49 AM Page 4 of 5 Fund Summary Fund Expense Amount 101 - GENERAL FUND 170,964.26 201 - GAS TAX FUND 128.01 202 - LIBRARY & MUSEUM FUND 147.93 215 - LIGHTING & LANDSCAPING FUND 41,103.65 224 - TUMF FUND 48,510.00 231 - SUCCESSOR AGCY PA 1 RORF 192.00 235 - SO COAST AIR QUALITY FUND 486.56 241 - HOUSING AUTHORITY 3,827.21 401 - CAPITAL IMPROVEMENT PROGRAMS 45,889.62 501 - FACILITY & FLEET REPLACEMENT 4,642.69 502 - INFORMATION TECHNOLOGY 7,166.26 Grand Total:323,058.19 Account Summary Account Number Account Name Expense Amount 101-0000-20310 MSHCP Mitigation Fee 27,420.00 101-0000-43631 CVMSHCP Admin Fee -274.20 101-1003-60153 Attorney 29,055.46 101-1003-60154 Attorney/Litigation 1,656.00 101-1004-60322 Training & Education/MOU 4,102.43 101-1005-60320 Travel & Training 105.00 101-1006-60351 Membership Dues 65.00 101-1006-60400 Office Supplies 16.64 101-1007-60402 Forms, Copier Paper 356.61 101-1007-60470 Postage 4,000.00 101-2001-60109 LQ Police Volunteers 19.25 101-2001-60174 Blood/Alcohol Testing 2,509.00 101-2001-60176 Sheriff - Other 470.46 101-2001-60193 Sexual Assault Exam Fees 1,200.00 101-2002-61100 Gas - Utilities 42.34 101-2002-61200 Water - Utilities 148.70 101-2002-61304 Mobile/Cell Phones/Satell…226.32 101-2002-61400 Cable - Utilities 221.59 101-3003-60149 Community Experiences 8,750.00 101-3005-60184 Fritz Burns Pool Maintena…240.00 101-3005-60423 Supplies-Graffiti and Van…7,893.63 101-3005-60431 Materials/Supplies 1,646.48 101-3005-60554 LQ Park Water Feature 112.50 101-3005-60691 Maintenance/Services 316.00 101-3005-61100 Gas-Utilities FB Pool 2,627.65 101-3005-61202 Water - Civic Center Park -…1,692.21 101-3005-61203 Water -Eisenhower Park -…61.77 101-3005-61204 Water -Fritz Burns Park - …1,572.59 101-3005-61205 Water -Velasco Park - Utili…53.55 101-3005-61209 Water -Community Park -…2,064.92 101-3007-60151 GPSCVB 42,207.00 101-3007-60461 Marketing & Tourism Pro…3,703.33 101-3008-60115 Janitorial 2,299.20 101-3008-60431 Materials/Supplies 3,389.98 101-3008-60667 HVAC 260.81 101-3008-61100 Gas - Utilities 793.50 101-3008-61101 Electricity - Utilities 28.01 101-3008-61200 Water - Utilities 553.27 101-6003-60118 Plan Checks 1,300.00 101-6006-60125 Temporary Agency Servic…1,927.26 101-7002-60183 Map/Plan Checking 3,230.00 101-7003-60103 Professional Services 12,775.00 101-7006-60146 PM 10 - Dust Control 125.00 201-7003-60431 Materials/Supplies 128.01 82 Demand Register Packet: APPKT02741 - JB 04/02/21 4/12/2021 10:00:49 AM Page 5 of 5 Account Summary Account Number Account Name Expense Amount 202-3004-61100 Gas - Utilities 21.69 202-3006-61300 Telephone - Utilities 126.24 215-7004-60431 Materials/Supplies 14,705.18 215-7004-60691 Maintenance/Services 13,975.14 215-7004-61116 Electric - Utilities 1,967.70 215-7004-61117 Electric - Medians - Utiliti…210.96 215-7004-61211 Water - Medians - Utilities 10,244.67 224-0000-20320 TUMF Payable to CVAG 48,510.00 231-9001-60153 Attorney 192.00 235-0000-61101 Electricity - Utilities 486.56 241-9101-60153 Attorney 3,827.21 401-0000-60108 Technical 19,665.00 401-0000-60185 Design 16,624.62 401-0000-60188 Construction 9,600.00 501-0000-60674 Fuel & Oil 3,139.76 501-0000-71103 City Bldg Repl/Repair 1,502.93 502-0000-60301 Software Licenses 1,100.73 502-0000-61400 Cable - Utilities 412.99 502-0000-71048 Public Works, Software E…658.79 502-0000-80100 Machinery & Equipment 4,993.75 Grand Total:323,058.19 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**247,134.66**None****None** 141513T 12,470.00Technical Expense SilverRock Way Infra/Street Improvements 201603D 13,008.37Design Expense La Quinta Landscape Renovation Improvement 201608D 3,616.25Design Expense SilverRock Event Space 201608T 882.50Technical Expense SilverRock Event Space 201701T 3,982.50Technical Expense Washington Street at Fred Waring Drive 201804E 27,734.71Landscape & Lighting Median Island …Landscape & Lighting Median Island Improvements 202004T 2,330.00Technical Expense Washington Street Pavement Rehabilitation 2021TMICT 9,600.00Construction Expense FY20/21 Traffic Maintenance Improvements CORONANR 2,299.20Corona Non Reimbursable Corona Virus Emergency Response Grand Total:323,058.19 83 4/12/2021 10:01:52 AM Page 1 of 5 Demand Register City of La Quinta Packet: APPKT02749 - JB 04/09/21 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 72.00United Way DeductionsCONTRIBUTION204543UNITED WAY OF THE DESERT 101-0000-20981 210.00Plan Checks02/2021 - ON CALL PLAN REVIEW204515ESGIL CORPORATION 101-6003-60118 2,919.56Printing03/23/21 - WINDOW ENVELOPES FOR HUB204527PALMS TO PINES PRINTING 101-3007-60410 20.00Over Payments, AR Policy03/26/21 - REFUND OVERPAYMENT BUS L…204502BLAIR AIR INC.101-0000-20330 50.00Over Payments, AR Policy03/26/21 - REFUND OVERPAYMENT BUS L…204516FOUR ARROWS CONCRETE P…101-0000-20330 766.14Materials/Supplies04/04/21 - PLANTS204503C.V CACTUS NURSERY 101-3005-60431 43.50Materials/Supplies04/04/21 - PLANTS204503C.V CACTUS NURSERY 101-3005-60431 238.91Small Tools & Equipment03/31/21 - FS #32 SAW KIT204509COACHELLA ACE HARDWARE 101-2002-60545 216.99Small Tools & Equipment03/31/21 - FS #70 SAW KIT204508COACHELLA ACE HARDWARE 101-2002-60545 258.30Small Tools & Equipment03/31/21 - FS #93 SAW KIT204507COACHELLA ACE HARDWARE 101-2002-60545 77.37Mobile/Cell Phones/Satellites03/2021 - SATELLITE PHONES204524NI GOVERNMENT SERVICES INC 101-2002-61304 653.40PrintingFY 21/22 BUDGET TABS & COVERS204545XPRESS GRAPHICS 101-1006-60410 85.00Consultants02/10/21 - RANDOM DOT TESTING204536TAG/AMS INC 101-1004-60104 500.00Lot Cleaning/Gravel Program03/01/21 - BOARD UP CASE #21-0311204523MOYA, DANIEL 101-6004-60120 66.54Office Supplies11/11/20 - PRINTER TONER204535STAPLES ADVANTAGE 101-1004-60400 390.85Materials/Supplies01/22/21 - HAND SANITIZER204535STAPLES ADVANTAGE 101-3008-60431 -150.06Office Supplies02/10/21 - REFUND FOR BLACKBOARD204535STAPLES ADVANTAGE 101-7001-60400 187.04Operating Supplies02/24/21 - FACE SHIELDS204535STAPLES ADVANTAGE 101-3002-60420 1,658.49Marketing & Tourism Promoti…03/2021 - COVID SHOP SAFELY CAMPAIGN204501ALPHA MEDIA LLC 101-3007-60461 1,660.26Marketing & Tourism Promoti…03/2021 - COVID SHOP SAFELY CAMPAIGN204501ALPHA MEDIA LLC 101-3007-60461 1,500.00Veterinary Service04/11/21 - SNIP CLINIC204532SPAY NEUTER IMPERATIVE PR…101-6004-60194 360.00Materials/Supplies03/31/21 - FB PARK TENNIS NETS INSTALL…204512COURTMASTER SPORTS, INC.101-3005-60431 1,299.20Janitorial03/01/21 - COVID-19 WC CLEANING204522MERCHANTS BUILDING MAINT…101-3008-60115 730.00Janitorial03/02/21 - COVID-19 C.H CLEANING204522MERCHANTS BUILDING MAINT…101-3008-60115 270.00Janitorial03/02/21 - COVID-19 PW CLEANING204522MERCHANTS BUILDING MAINT…101-3008-60115 103.00Pest Control01/01-03/31/21 - SPORTS COMPLEX PEST …204541TRULY NOLEN INC 101-3008-60116 225.00Pest Control12/2020 - FS #70 RODENT PEST CONTROL204541TRULY NOLEN INC 101-2002-60116 61.00Pest Control03/2021 - LQ PARK PEST CONTROL204541TRULY NOLEN INC 101-3008-60116 70.00Pest Control03/2021 - WC PEST CONTROL204541TRULY NOLEN INC 101-3008-60116 67.00Pest Control03/2021 - FS #70 PEST CONTROL204541TRULY NOLEN INC 101-2002-60116 62.00Pest Control03/2021 - FS #93 PEST CONTROL204541TRULY NOLEN INC 101-2002-60116 78.00Pest Control03/2021 - C.H PEST CONTROL204541TRULY NOLEN INC 101-3008-60116 47.00Pest Control03/2021 - PW PEST CONTROL204541TRULY NOLEN INC 101-3008-60116 70.00Pest Control03/2021 - FS #32 PEST CONTROL204541TRULY NOLEN INC 101-2002-60116 40.00Pest Control03/2021 - FB POOL PEST CONTROL204541TRULY NOLEN INC 101-3008-60116 48.00Pest Control03/2021 - WC RODENT PEST CONTROL204541TRULY NOLEN INC 101-3008-60116 65.00Pest Control03/2021 - CH RODENT PEST CONTROL204541TRULY NOLEN INC 101-3008-60116 45.00Pest Control03/2021 - FS #70 RODENT PEST CONTROL204541TRULY NOLEN INC 101-2002-60116 8,354.00Maintenance/Services03/30-03/30/21- ONCALL SVCS @ PARK & …204544VINTAGE E & S INC 101-3005-60691 600.00Maintenance/Services03/11/21 - FS# 70 GATE REPAIR204528PATTON DOOR & GATE 101-2002-60691 125.00Maintenance/Services03/30/21 - FS #32 GATE REPAIR204528PATTON DOOR & GATE 101-2002-60691 607.35Maintenance/Services04/01-06/30/21 - C.H ELEVATOR MAINTE…204521KONE INC 101-3008-60691 125.00Travel & Training04/01/21 - CCAC CONFERENCE N.ROMANE204506CITY CLERK ASSOCIATION OF C…101-1005-60320 125.00Travel & Training04/01/21 - CCAC CONFERENCE L.MCGINLEY204506CITY CLERK ASSOCIATION OF C…101-1005-60320 16,161.80Animal Shelter Contract Service10/2020 - ANIMAL SERVICES204513DEPARTMENT OF ANIMAL SER…101-6004-60197 1,407.16Electricity - Utilities04/05/21 - ELECTRICITY SERVICE204519IMPERIAL IRRIGATION DIST 101-2002-61101 12.84Electric - Monticello Park - Utili…04/05/21 - ELECTRICITY SERVICE204519IMPERIAL IRRIGATION DIST 101-3005-61102 2,705.34Electric - Civic Center Park - Uti…04/05/21 - ELECTRICITY SERVICE204519IMPERIAL IRRIGATION DIST 101-3005-61103 1,028.64Electric - Fritz Burns Park - Utili…04/05/21 - ELECTRICITY SERVICE204519IMPERIAL IRRIGATION DIST 101-3005-61105 12.34Electric - Colonel Paige - Utiliti…04/05/21 - ELECTRICITY SERVICE204519IMPERIAL IRRIGATION DIST 101-3005-61108 5,505.02Electric - Community Park - Util…04/05/21 - ELECTRICITY SERVICE204519IMPERIAL IRRIGATION DIST 101-3005-61109 41.92Electric - Adams Park - Utilities04/05/21 - ELECTRICITY SERVICE204519IMPERIAL IRRIGATION DIST 101-3005-61110 13.56Electric - Velasco Park - Utilities04/05/21 - ELECTRICITY SERVICE204519IMPERIAL IRRIGATION DIST 101-3005-61111 84 Demand Register Packet: APPKT02749 - JB 04/09/21 4/12/2021 10:01:52 AM Page 2 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 24.59Electric - Eisenhower Park - Util…04/05/21 - ELECTRICITY SERVICE204519IMPERIAL IRRIGATION DIST 101-3005-61113 13.06Electric - Desert Pride - Utilities04/05/21 - ELECTRICITY SERVICE204519IMPERIAL IRRIGATION DIST 101-3005-61114 7,617.41Electricity - Utilities04/05/21 - ELECTRICITY SERVICE204519IMPERIAL IRRIGATION DIST 101-3008-61101 503.53Water -Pioneer Park - Utilities04/02/21 - WATER SERVICE204510COACHELLA VALLEY WATER DI…101-3005-61207 183.00Pest Control03/01-06/30/21 - LQ PARK PEST CONTROL204541TRULY NOLEN INC 101-3008-60116 210.00Pest Control03/01-06/30/21 - FS #32 PEST CONTROL204541TRULY NOLEN INC 101-2002-60116 103.00Pest Control01/01-06/30/21 - SPORTS COMPLEX PEST …204541TRULY NOLEN INC 101-3008-60116 354.00Pest Control03/01-06/30/21 - WC PEST CONTROL204541TRULY NOLEN INC 101-3008-60116 429.00Pest Control03/01-06/30/21 - C.H PEST CONTROL204541TRULY NOLEN INC 101-3008-60116 336.00Pest Control03/01-06/30/21 - FS # 70 PEST CONTROL204541TRULY NOLEN INC 101-2002-60116 186.00Pest Control03/01-06/30/21 - FS #93 PEST CONTROL204541TRULY NOLEN INC 101-2002-60116 141.00Pest Control03/01-06/30/21 - PW YARD PEST CONTROL204541TRULY NOLEN INC 101-3008-60116 120.00Pest Control03/01-06/30/21 - FB POOL PEST CONTROL204541TRULY NOLEN INC 101-3008-60116 406.00LQ Park Water Feature05/2021-04/2022 - LQ PARK WF PERMIT204511COUNTY OF RIVERSIDE DEPT O…101-3005-60554 334.84Operating Supplies02/2021 - RADIO MAINT204531RIVERSIDE COUNTY INFORMAT…101-2001-60420 1,950.00Fritz Burns Pool Maintenance04/2021 - FB POOL MONTHLY MAINTENA…204526OCEAN SPRINGS TECH INC 101-3005-60184 Fund 101 - GENERAL FUND Total:64,800.89 Fund: 201 - GAS TAX FUND 35.89Traffic Control Signs03/30/21 - TRAFFIC CONTROL SIGNS204538TOPS' N BARRICADES INC 201-7003-60429 2,419.38Equipment Rental03/22-04/02/21 - DOUBLE SMOOTH DRUM204530QUINN GROUP, INC 201-7003-61701 1,010.61Equipment Rental03/22-04/02/21 - DUMP TRUCK RENTAL204530QUINN GROUP, INC 201-7003-61701 1,163.01Asphalt03/23/21 - ASPHALT204505CALIFORNIA COMMERCIAL AS…201-7003-60430 69.40Materials/Supplies04/01/21 - DIG ALERT FEES204542UNDERGROUND SERVICE ALERT 201-7003-60431 35.72Materials/Supplies02/20-03/20/21 - CYLINDER RENTEAL204529PRAXAIR INC 201-7003-60431 23.15Materials/Supplies04/01/21 - CA STATE FEE204542UNDERGROUND SERVICE ALERT 201-7003-60431 413.28Electricity - Utilities04/02/21 - ELECTRICITY SERVICE204519IMPERIAL IRRIGATION DIST 201-7003-61101 Fund 201 - GAS TAX FUND Total:5,170.44 Fund: 202 - LIBRARY & MUSEUM FUND 74.00Pest Control03/2021 - LIBRARY PEST CONTROL204541TRULY NOLEN INC 202-3004-60116 49.00Pest Control03/2021 - MUSEUM PEST CONTROL204541TRULY NOLEN INC 202-3006-60116 607.35Maintenance/Services04/01-06/30/21 - MUSEUM ELEVATOR MA…204521KONE INC 202-3006-60691 1,525.56Electricity - Utilities04/05/21 - ELECTRICITY SERVICE204519IMPERIAL IRRIGATION DIST 202-3004-61101 468.25Electricity - Utilities04/05/21 - ELECTRICITY SERVICE204519IMPERIAL IRRIGATION DIST 202-3006-61101 147.00Pest Control03/01-06/30/21 - MUSEUM PEST CONTROL204541TRULY NOLEN INC 202-3006-60116 222.00Pest Control03/01-06/30/21 - LIBRARY PEST CONTROL204541TRULY NOLEN INC 202-3004-60116 Fund 202 - LIBRARY & MUSEUM FUND Total:3,093.16 Fund: 215 - LIGHTING & LANDSCAPING FUND 642.71Materials/Supplies04/04/21 - PLANTS204503C.V CACTUS NURSERY 215-7004-60431 137.43Operating Supplies03/29/21 - GLOVES204535STAPLES ADVANTAGE 215-7004-60420 891.45Materials/Supplies03/22/21 - LANDSCAPE DG204540TRI-STATE MATERIALS INC 215-7004-60431 1,766.80Materials/Supplies03/23/21 - LANDSCAPE RIVER ROCK204540TRI-STATE MATERIALS INC 215-7004-60431 4,385.76Electric - Utilities04/02/21 - ELECTRICITY SERVICE204519IMPERIAL IRRIGATION DIST 215-7004-61116 2,263.60Electric - Medians - Utilities04/02/21 - ELECTRICITY SERVICE204519IMPERIAL IRRIGATION DIST 215-7004-61117 254.71Water - Medians - Utilities04/02/21 - WATER SERVICE204510COACHELLA VALLEY WATER DI…215-7004-61211 Fund 215 - LIGHTING & LANDSCAPING FUND Total:10,342.46 Fund: 221 - AB 939 - CALRECYCLE FUND 550.00AB 939 Recycling Solutions03/10-03/16/21 - VIRTUAL PRESENTATION…204537THE ECOHERO SHOW LLC 221-0000-60127 Fund 221 - AB 939 - CALRECYCLE FUND Total:550.00 Fund: 223 - MEASURE A FUND 8,770.00Signal Knockdowns, Contingen…03/2021 - ONCALL TRAFFIC SIGNAL MAIN…204534ST. FRANCIS ELECTRIC, LLC 223-0000-60510 Fund 223 - MEASURE A FUND Total:8,770.00 Fund: 241 - HOUSING AUTHORITY 5,825.00Professional Services03/2021 - HOUSING CONSULTANT SERVIC…204504CAHA, BECKY 241-9101-60103 Fund 241 - HOUSING AUTHORITY Total:5,825.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 1,640.00Technical01/31-02/27/21 - X-PARK ONCALL SURVEY…204525NV5 401-0000-60108 1,270.00Technical01/31-02/27/21 - SRR PARK CONST SURVE…204525NV5 401-0000-60108 1,205.00Technical01/31-02/27/21 - SRR PARK ONCALL SURV…204525NV5 401-0000-60108 85 Demand Register Packet: APPKT02749 - JB 04/09/21 4/12/2021 10:01:52 AM Page 3 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 320.00Technical01/31-02/27/21- WASHIN PAVEMENT ON…204525NV5 401-0000-60108 1,540.00Design12/2020 - SRR LANDSCAPE ARCHITECTURE…204518HERMANN DESIGN GROUP INC 401-0000-60185 3,020.00Design01/2021 - SRR LANDSCAPE ARCHITECTURE…204518HERMANN DESIGN GROUP INC 401-0000-60185 3,190.00Design02/2021 - SRR LANDSCAPE ARCHITECTURE…204518HERMANN DESIGN GROUP INC 401-0000-60185 -5,619.19Retention Payable03/17/21 - 2020-02 RETENTION PAYMENT…DFT0003247UNIVERSAL CONCRETE CONST…401-0000-20600 112,383.77Construction03/17/21 - 2020-02 PROGESS PAYMENT …DFT0003247UNIVERSAL CONCRETE CONST…401-0000-60188 -47,658.68Retention Payable03/30/21 - RETENTION PAYMENT NO 8204520JONES BROS CONSTRUCTION …401-0000-20600 953,173.67Construction03/30/21 - 2014-13 PROGRESS PAYMENT …204520JONES BROS CONSTRUCTION …401-0000-60188 -37,137.01Retention Payable02/26/21 - 2015-09 RETENTION PAYMENT…204533SPOHN RANCH INC 401-0000-20600 553,090.14Construction02/26/21 - 2015-09 PROGRESS PAYMENT …204533SPOHN RANCH INC 401-0000-60188 -10,911.32Retention Payable04/01/21 - 2015-09 RETENTION PAYMENT…204533SPOHN RANCH INC 401-0000-20600 218,226.33Construction04/01/21 - 2015-09 PROGRESS PAYMENT …204533SPOHN RANCH INC 401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:1,747,732.71 Fund: 501 - FACILITY & FLEET REPLACEMENT 3,846.84Fuel & Oil03/16-03/31/21 - FUEL204539TOWER ENERGY GROUP 501-0000-60674 18,064.25Vehicles, Rentals & Leases04/2021 - FLEET LEASE204514ENTERPRISE FM TRUST 501-0000-71030 Fund 501 - FACILITY & FLEET REPLACEMENT Total:21,911.09 Fund: 502 - INFORMATION TECHNOLOGY 24,415.00Consultants04/2021 - IT SERVICES204500ACORN TECHNOLOGY SERVICES 502-0000-60104 600.00Public Works, Software Enhan…04/2021 - TRAFFIC SERVER MAINTENANCE204500ACORN TECHNOLOGY SERVICES 502-0000-71048 85.98Cable - Utilities03/25-04/24/21 - C.H INTERNET204517FRONTIER COMMUNICATIONS…502-0000-61400 Fund 502 - INFORMATION TECHNOLOGY Total:25,100.98 Grand Total:1,893,296.73 86 Demand Register Packet: APPKT02749 - JB 04/09/21 4/12/2021 10:01:52 AM Page 4 of 5 Fund Summary Fund Expense Amount 101 - GENERAL FUND 64,800.89 201 - GAS TAX FUND 5,170.44 202 - LIBRARY & MUSEUM FUND 3,093.16 215 - LIGHTING & LANDSCAPING FUND 10,342.46 221 - AB 939 - CALRECYCLE FUND 550.00 223 - MEASURE A FUND 8,770.00 241 - HOUSING AUTHORITY 5,825.00 401 - CAPITAL IMPROVEMENT PROGRAMS 1,747,732.71 501 - FACILITY & FLEET REPLACEMENT 21,911.09 502 - INFORMATION TECHNOLOGY 25,100.98 Grand Total:1,893,296.73 Account Summary Account Number Account Name Expense Amount 101-0000-20330 Over Payments, AR Policy 70.00 101-0000-20981 United Way Deductions 72.00 101-1004-60104 Consultants 85.00 101-1004-60400 Office Supplies 66.54 101-1005-60320 Travel & Training 250.00 101-1006-60410 Printing 653.40 101-2001-60420 Operating Supplies 334.84 101-2002-60116 Pest Control 1,201.00 101-2002-60545 Small Tools & Equipment 714.20 101-2002-60691 Maintenance/Services 725.00 101-2002-61101 Electricity - Utilities 1,407.16 101-2002-61304 Mobile/Cell Phones/Satell…77.37 101-3002-60420 Operating Supplies 187.04 101-3005-60184 Fritz Burns Pool Maintena…1,950.00 101-3005-60431 Materials/Supplies 1,169.64 101-3005-60554 LQ Park Water Feature 406.00 101-3005-60691 Maintenance/Services 8,354.00 101-3005-61102 Electric - Monticello Park -…12.84 101-3005-61103 Electric - Civic Center Park…2,705.34 101-3005-61105 Electric - Fritz Burns Park -…1,028.64 101-3005-61108 Electric - Colonel Paige - U…12.34 101-3005-61109 Electric - Community Park …5,505.02 101-3005-61110 Electric - Adams Park - Util…41.92 101-3005-61111 Electric - Velasco Park - Uti…13.56 101-3005-61113 Electric - Eisenhower Park …24.59 101-3005-61114 Electric - Desert Pride - Uti…13.06 101-3005-61207 Water -Pioneer Park - Utili…503.53 101-3007-60410 Printing 2,919.56 101-3007-60461 Marketing & Tourism Pro…3,318.75 101-3008-60115 Janitorial 2,299.20 101-3008-60116 Pest Control 1,842.00 101-3008-60431 Materials/Supplies 390.85 101-3008-60691 Maintenance/Services 607.35 101-3008-61101 Electricity - Utilities 7,617.41 101-6003-60118 Plan Checks 210.00 101-6004-60120 Lot Cleaning/Gravel Progr…500.00 101-6004-60194 Veterinary Service 1,500.00 101-6004-60197 Animal Shelter Contract S…16,161.80 101-7001-60400 Office Supplies -150.06 201-7003-60429 Traffic Control Signs 35.89 201-7003-60430 Asphalt 1,163.01 201-7003-60431 Materials/Supplies 128.27 201-7003-61101 Electricity - Utilities 413.28 201-7003-61701 Equipment Rental 3,429.99 202-3004-60116 Pest Control 296.00 87 Demand Register Packet: APPKT02749 - JB 04/09/21 4/12/2021 10:01:52 AM Page 5 of 5 Account Summary Account Number Account Name Expense Amount 202-3004-61101 Electricity - Utilities 1,525.56 202-3006-60116 Pest Control 196.00 202-3006-60691 Maintenance/Services 607.35 202-3006-61101 Electricity - Utilities 468.25 215-7004-60420 Operating Supplies 137.43 215-7004-60431 Materials/Supplies 3,300.96 215-7004-61116 Electric - Utilities 4,385.76 215-7004-61117 Electric - Medians - Utiliti…2,263.60 215-7004-61211 Water - Medians - Utilities 254.71 221-0000-60127 AB 939 Recycling Solutions 550.00 223-0000-60510 Signal Knockdowns, Conti…8,770.00 241-9101-60103 Professional Services 5,825.00 401-0000-20600 Retention Payable -101,326.20 401-0000-60108 Technical 4,435.00 401-0000-60185 Design 7,750.00 401-0000-60188 Construction 1,836,873.91 501-0000-60674 Fuel & Oil 3,846.84 501-0000-71030 Vehicles, Rentals & Leases 18,064.25 502-0000-60104 Consultants 24,415.00 502-0000-61400 Cable - Utilities 85.98 502-0000-71048 Public Works, Software E…600.00 Grand Total:1,893,296.73 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**135,929.79**None****None** 141513CT 953,173.67Construction Expense SilverRock Way Infra/Street Improvements 141513RP -47,658.68Retention Payable SilverRock Way Infra/Street Improvements 141513T 1,205.00Technical Expense SilverRock Way Infra/Street Improvements 151609CT 771,316.47Construction Expense La Quinta X Park 151609RP -48,048.33Retention Payable La Quinta X Park 151609T 1,640.00Technical Expense La Quinta X Park 201608T 1,270.00Technical Expense SilverRock Event Space 201804E 3,300.96Landscape & Lighting Median Island …Landscape & Lighting Median Island Improvements 202002CT 112,383.77Construction Expense Citywide Miscellaneous ADA Improvements 202002RP -5,619.19Retention Payable Citywide Miscellaneous ADA Improvements 202004T 320.00Technical Expense Washington Street Pavement Rehabilitation 202007D 7,750.00Design Expense SilverRock Retention Basin Soil Stabilization CORONANR 6,333.27Corona Non Reimbursable Corona Virus Emergency Response Grand Total:1,893,296.73 88 City of La Quinta Bank Transactions 03/29 – 04/09/2021 Wire Transaction Listed below are the wire transfers from 03/29 – 04/09/2021. Wire Transfers: 03/29/2021 - WIRE TRANSFER - THE BANK OF NY MELLON 5,000,000.00$ 03/30/2021 - WIRE TRANSFER - UNIVERSAL CONSTRUCTION 106,764.58$ 04/02/2021 - WIRE TRANSFER - CALPERS 19,802.03$ 04/02/2021 - WIRE TRANSFER - CALPERS 13,693.08$ 04/02/2021 - WIRE TRANSFER - CALPERS 5,817.09$ 04/02/2021 - WIRE TRANSFER - ICMA 4,900.29$ 04/02/2021 - WIRE TRANSFER - LQCEA 414.00$ 04/02/2021 - WIRE TRANSFER - CALPERS 271.75$ 04/05/2021 - WIRE TRANSFER - LANDMARK 152,852.11$ 04/07/2021 - WIRE TRANSFER - CALPERS 115,000.86$ 04/07/2021 - WIRE TRANSFER - AMERICAN FIDELITY 1,374.84$ 04/07/2021 - WIRE TRANSFER - TEXAS LIFE 849.25$ 04/07/2021 - WIRE TRANSFER - J&H ASSET PROPERTY MGT 18,920.17$ 04/08/2021 - WIRE TRANSFER - AMERICAN FIDELITY 3,359.54$ TOTAL WIRE TRANSFERS OUT 5,444,019.59$ ATTACHMENT 2 89 City of La Quinta Purchase Orders 01/01/21 – 03/31/21 Purchase Orders Listed below are Purchase Orders issued from 01/01/21 – 03/31/21 with a value between $25,000 and $50,000 that City Council has not previously approved. Any Purchase Orders over $50,000 is approved by City Council on a case-by-case basis. Vendor P.O Number Amount Most Dependable Fountains 2021-0132 30,839.50$ Purchase Ten Drinking Fountains for Parks Alpha Media LLC 2021-0133 30,000.00$ COVID-19 & Community Outreach Ads Omnis 2021-0145 32,120.00$ Pavement Management Plan Purpose ATTACHMENT 3 90 City of La Quinta CITY COUNCIL MEETING: April 20, 2021 STAFF REPORT AGENDA TITLE: AUTHORIZE SUBMISSION OF A GRANT APPLICATION FOR THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM RECOMMENDATION Authorize the submission of a grant application for the Riverside County Transportation Commission SB 821 Bicycle and Pedestrian Facilities Program. EXECUTIVE SUMMARY •The City has received a request from a person, whose primary transportation is a wheelchair, to construct a portion of sidewalk and curb ramp along the northside of Avenue 50 from Avenida Montero to Washington Street. (Attachment 1) •Staff proposes to submit one application on April 29, 2021, requesting $284,000. (Attachment 2) FISCAL IMPACT If the Montero Sidewalk at Avenue 50 and Americans with Disabilities Act (ADA) Improvements Project grant application is awarded, the City would receive 50%, or $142,000, and staff would seek Council approval to appropriate the remaining 50%, or $142,000, funds are available from the ADA Accessible Ramps (1920ADA), Sidewalks at Various Locations Accounts (1920STI), and Pavement Management Plan (2021 PMP). BACKGROUND/ANALYSIS On the northwest side of the intersection at Avenue 50 and Washington Street, there is no existing ADA path of travel to and from the existing community. The City has received a request from a person, whose primary transportation is a wheelchair, to construct a portion of sidewalk along the northside of Avenue 50 from Washington Street to Avenida Montero to allow pedestrians leaving the community to be able to use a sidewalk to the intersection safely. CONSENT CALENDAR ITEM NO. 8 91 Many school aged children use the northwest corner to travel to and from school. The proposed safety improvements will provide a complete ADA path of travel and will allow pedestrians to travel off the road. ALTERNATIVES Council could choose to not submit the SB 821 Grant Applications or direct Staff to choose a different project. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map 2. Engineer’s Estimate 92 *IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS Legend Vicinity Map Notes REPORT PRINTED ON...3/9/2021 11:29:05 AM SB821 Grant Project Location 0 3,0091, 505 Feet Blueline Streams City Areas World Street Map ATTACHMENT 1 93 94 ATTACHMENT 2 Agency:Date 3/9/2021 Estimate By LG Project: Item No.Description QTY Unit Unit Price Extended Price 1 Mobilization 1 LS $ 17,000.00 17,000.00$ 2 Traffic Control 1 LS $ 12,000.00 12,000.00$ 3 Dust Control 1 LS $ 3,000.00 3,000.00$ 4 Remove Concrete Curb 32 LF $ 50.00 1,600.00$ 5 Remove Concrete Cross Gutter 140 SF $ 9.00 1,260.00$ 6 Remove Tree 6 EA $ 1,900.00 11,400.00$ 7 Clearing and Grubbing 7,400 SF $ 3.00 22,200.00$ 8 Construct Sidewalk per City of La Quinta STD 240 Mod. (Including Traffic Signal Pull Box Adjustment)3,537 SF $ 8.00 28,296.00$ 9 Construct Concrete Curb Ramp per City of La Quinta STD 250 Mod.1 EA $ 8,500.00 8,500.00$ 10 Construct 8" Cross Gutter per City of La Quinta STD 230 140 SF $ 26.00 3,640.00$ 11 Construct Reinforced Parkway Drain 1 EA $ 15,000.00 15,000.00$ 12 Landscaping and Irrigation 3,700 SF $ 2.00 7,400.00$ 13 Keystone Block Wall or Reinforced Monolithic Retaining Curb/Wall 650 LF $ 65.00 42,250.00$ 14 Signing and Striping 1 LS $ 4,000.00 4,000.00$ 177,546.00$ 17,754.60$ 195,300.60$ 9,765.03$ 19,530.06$ 19,041.81$ 14,159.29$ 257,796.79$ 25,779.68$ 284,000.00$ Expense Amount Total 10% CONTINGENCY Survey (5%) *Note: This project includes the construction of a 5.5' sidewalk (6' total width) curb adjacent along the north side of Avenue 50 between Avenida Montero and Washington Street. Work includes the construction of one new curb ramp, tree removal, landscape modifications, construction of under a sidewalk drain, regrading the parkway, and constructing a short retaining wall. It is assumed there will be no utility conflicts and the signal poles can remain in place. Engineering (10%) Inspection (9.75%) Professional (7.25%) Subtotal Contingency (10%) City of La Quinta Montero Sidewalk Improvements at Avenue 50 and Washington Street Preliminary Estimate Construction TOTAL BID ITEMS 1-14: 95 96 City of La Quinta CITY COUNCIL MEETING: April 20, 2021 STAFF REPORT AGENDA TITLE: INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING CHAPTER 3.25 OF LA QUINTA MUNICIPAL CODE BY ADDING SECTION 3.25.056 RELATED TO A LIMITED ADDITIONAL EXEMPTION TO NON-ISSUANCE OF NEW SHORT-TERM VACATION RENTAL PERMITS BY VOTER APPROVAL FROM THE VOTING MEMBERS OF A HOMEOWNERS ASSOCIATION FOR QUALIFYING RESIDENTIAL PROJECTS RECOMMENDATION A.Move to take up Ordinance No. ___ by title and number only and waive further reading. B.Move to introduce at first reading, Ordinance No. ____to amend Chapter 3.25 of the La Quinta Municipal Code by adding Section 3.25.056 related to a limited additional exemption to non-issuance of new short-term vacation rental permits by voter approval from the voting members of a homeowners association for qualifying residential projects. EXECUTIVE SUMMARY On April 6, 2021 Council introduced Ordinance No. 591 for first reading to amend Chapter 3.25 which codifies criteria for the non-issuance of new short-term vacation rental (STVR) permits with certain exemptions. Council considered a limited additional exemption to non-issuance of new STVR permits by voter approval from the voting members of a homeowners association (HOA). FISCAL IMPACT – None BACKGROUND/ANALYSIS At this meeting, Ordinance No. 591 is being considered for adoption on second reading, adding Section 3.25.055 to the La Quinta Municipal Code which codifies that new STVR permits shall not be processed or issued, unless one of the following exception applies: 1) units located in the Tourist and Village BUSINESS SESSION ITEM NO. 1 97 Commercial zones, 2) residential dwellings in a residential project subject to a development agreement or subject to a condition of approval tied to any entitlement approved by the City and STVRs are an intended use authorized under the CC&Rs, and 3) residential dwellings in the SilverRock Resort Specific Plan. A limited additional exemption is being introduced for first reading related to qualifying residential projects of HOAs. The following is a general summary of the proposed Code amendments under the new Section 3.25.056 related to limited additional exemption for HOAs that apply and request to be exempted only if all of the following criteria are met: Use of STVRs are authorized under the HOA CC&Rs; The voting membership of the HOA approves by a simple majority vote (fifty percent plus one) to be exempted from the non-issuance of new permits, and such vote confirms that all residential dwellings within the HOA may apply for a new STVR permit; and The HOA certifies that it has complied with any other voting requirements that must be followed pursuant to the CC&Rs or other operative documents governed by the HOA in connection with the voter-approval as stated above. If the voting membership of the HOA votes to approve to be exempted from the non-issuance of new permits, the provisions regarding the non- issuance of new permits shall no longer apply to, or ever be applicable, to any of the residential dwellings within the HOA upon certification by the city that the criteria above have been met. Any application submitted may only occur one time and shall be based upon the vote by the voting members of the HOA identified at the time of the first application submitted to the city. Staff and the City Attorney’s Office note the following regarding the mechanics and implementation of the proposed additional limited exemption: The non-issuance of new STVR permits, proposed in Ordinance 591, applies city-wide if adopted on second reading; Exemptions to the city-wide application are not going to be based on district maps that would be developed at an administrative level; 98 For the proposed additional limited exemption, its applicability is not based on a map, but based on, among other criteria, that the CC&Rs authorize STVRs as a permitted use; as such, the criteria for this exemption relies on recorded CC&Rs governing an HOA, which are public records and ascertainable by anyone potentially subject to the proposed ordinance. ALTERNATIVES Council may elect to adopt some of the changes; or instruct Staff to make additional/different amendments to the Code. Prepared by: Danny Castro, Design and Development Director Approved by: Jon McMillen, City Manager 99 100 ORDINANCE NO. XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 3.25 OF THE LA QUINTA MUNICIPAL CODE BY ADDING SECTION 3.25.056 RELATED TO A LIMITED ADDITIONAL EXEMPTION TO NON- ISSUANCE OF NEW SHORT-TERM VACATION RENTAL PERMITS BY VOTER APPROVAL FROM THE VOTING MEMBERS OF A HOMEOWNERS ASSOCIATION FOR QUALIFYING RESIDENTIAL PROJECTS WHEREAS, Chapter 3.25 of the La Quinta Municipal Code (LQMC) relates to short-term vacation rentals; and WHEREAS, the City has the authority to regulate businesses operating within the City; and WHEREAS, Chapter 3.25 of the LQMC addresses permitted uses, short- term vacation rental process and permitting procedures; and WHEREAS, the proposed amendments are intended to allow, through a one-time only process and application to the City, residential dwellings in qualifying residential projects governed by a lawfully operating homeowners association (HOA) to be exempted from recently adopted regulations relating to the non-issuance of new short-term vacation rental permits, effective May 20, 2021, with the adoption of Ordinance No. 591. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. Chapter 3.25 shall be amended by adding Section 3.25.056, Limited additional exemption to non-issuance of new short-term vacation rental permits; Voter approval from voting members of qualifying residential projects with a homeowners association, as written in "Exhibit A" attached hereto and incorporated herein by reference. SECTION 2. Corrective Amendments: The City Council does hereby grant the City Clerk the ability to make minor amendments and corrections of typographical or clerical errors to "Exhibit A" to ensure consistency of all approved text amendments prior to the publication in the La Quinta Municipal Code. 101 Ordinance No. XXX Amendments to Chapter 3.25 Short-Term Vacation Rentals (STVR) Adding Section 3.25.056 Limited additional exemption to non-issuance of new STVR Permits Adopted: ____________, 2021 Page 2 of 6 SECTION 3. Posting: The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. SECTION 4. Effective Date: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 5. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this ___ day of _______, 2021 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ LINDA EVANS, Mayor City of La Quinta, California 102 Ordinance No. XXX Amendments to Chapter 3.25 Short-Term Vacation Rentals (STVR) Adding Section 3.25.056 Limited additional exemption to non-issuance of new STVR Permits Adopted: ____________, 2021 Page 3 of 6 ATTEST: _______________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 103 Ordinance No. XXX Amendments to Chapter 3.25 Short-Term Vacation Rentals (STVR) Adding Section 3.25.056 Limited additional exemption to non-issuance of new STVR Permits Adopted: ____________, 2021 Page 4 of 6 Chapter 3.25 SHORT-TERM VACATION RENTALS 3.25.056 Limited additional exemption to non-issuance of new short- term vacation rental permits; Voter approval from voting members of qualifying residential projects with a homeowners association. A. If an exemption in subsection A of Section 3.25.055 does not apply, a residential project governed by a homeowners association (HOA), duly formed and operating in accordance with law, may submit one time, on behalf of its members to the city, an application and request to be exempted from the provisions in subsection A of Section 3.25.055 only if all of the following criteria are met: 1. Use of short-term vacation rentals is authorized under a declaration of covenants, conditions, and restrictions (CC&Rs) for the residential project governed by the HOA; 2. The voting membership of the HOA approves by no less than a simple majority vote (fifty percent plus one) to be exempted from the non-issuance of new permits that otherwise applies pursuant to subsection A of Section 3.25.055, and such vote confirms that all residential dwellings within the residential project governed by the HOA may apply for a new short-term vacation rental permit pursuant to this chapter as a result of the vote of the voting membership; and 3. The HOA certifies that it has complied with any other voting requirements that must be followed pursuant to the CC&Rs or other operative documents for the residential project governed by the HOA in connection with the voter-approval obtained pursuant to paragraph 2 of this subsection. B. If the voting membership of the HOA votes to approve, pursuant to this section, to be exempted from the non-issuance of new permits that otherwise applies pursuant to subsection A of Section 3.25.055, the provisions regarding the non-issuance of new permits in subsection A of Section 3.25.055 shall no longer apply to, or ever be applicable, to any of the residential dwellings within the residential project governed by the HOA upon certification by the city that the criteria set forth in this section have been met. It is the expressed intent of the city council that any application submitted to the city pursuant to this section may only occur one time and shall be based upon the vote of the voting members of the HOA identified at the time of the first application submitted to the city pursuant to this section. It is also the expressed intent of the city council EXHIBIT A 104 Ordinance No. XXX Amendments to Chapter 3.25 Short-Term Vacation Rentals (STVR) Adding Section 3.25.056 Limited additional exemption to non-issuance of new STVR Permits Adopted: ____________, 2021 Page 5 of 6 that any certification by the city for compliance with this section shall remain in effect regardless of any subsequent vote by the voting members of the HOA to reverse a prior vote to be exempted under this section. C. Any application submitted pursuant to this section shall identify, by addresses, assessor parcel numbers (APN), and any other identifying information requested by the city, all residential dwellings purported to be covered by the vote of the voting membership of the HOA. D. The city manager or authorized designee shall have the authority to implement policies or procedures to review and verify whether an application and request to be exempted from subsection A of Section 3.25.055 meets the criteria set forth in this section and any other criteria reasonably necessary for verification of such application and request. Additionally, the city manager or authorized designee shall have the authority to implement policies or procedures to review and verify whether an application for a new short-term vacation rental permit meets the criteria set forth in this section. E. This section shall not apply to applications for a renewal of an existing short-term vacation rental permit and business license, submitted in compliance with this chapter, and for which the short-term vacation rental permit is not under suspension or revoked during the time for processing the renewal application, and the short-term vacation rental unit covered by the renewal application is not in violation of this chapter or any other provisions of this code. F. The city council may periodically review the impacts or effects, if any, caused by this section concurrently with its periodic review provided for in subsection D of Section 3.25.055. 105 Ordinance No. XXX Amendments to Chapter 3.25 Short-Term Vacation Rentals (STVR) Adding Section 3.25.056 Limited additional exemption to non-issuance of new STVR Permits Adopted: ____________, 2021 Page 6 of 6 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA ) I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. ____ which was introduced at a regular meeting on the ___ day of ______, 2021, and was adopted at a regular meeting held on the ___ day of _______, 2021, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in the Rules of Procedure adopted by City Council Resolution No. 2015-023. _______________________ MONIKA RADEVA, City Clerk City of La Quinta, California DECLARATION OF POSTING I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on _____________, 2021, pursuant to Council Resolution. _______________________ MONIKA RADEVA, City Clerk City of La Quinta, California 106 City of La Quinta CITY COUNCIL MEETING: April 20, 2021 STAFF REPORT AGENDA TITLE: INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING SECTIONS 14.16.040 AND 14.16.110 OF THE LA QUINTA MUNICIPAL CODE RESPECTIVELY RELATED TO UNAUTHORIZED ENCROACHMENTS IN THE PUBLIC RIGHT-OF-WAY AND LIABILITY FOR DAMAGES RECOMMENDATION A. Move to take up Ordinance No.___ by title and number only and waive further reading. C. Move to introduce at first reading, Ordinance No.___ to amend Sections 14.16.040 and 14.16.110 of the La Quinta Municipal Code respectively relating to unauthorized encroachments in the public right-of-way and liability for damages therefor. EXECUTIVE SUMMARY Periodic updates to the La Quinta Municipal Code (Code) are necessary to align the Code with current best practices and update terms. Based on recommendation from the California Joint Powers Insurance Authority (CJPIA), the proposed amendments add language to the Code to define unlawful encroachments in the public right-of-way and liability for damages stemming thereof. FISCAL IMPACT – None. BACKGROUND/ANALYSIS Periodic updates to the Code are necessary to align the Code with current best practices, consolidate provisions, remove unnecessary detail, provide for flexibility, and update terms. The City has the authority to regulate public rights-of-ways within the City. BUSINESS SESSION ITEM NO. 2 107 Based on recommendation from the CJPIA, the proposed Code amendments are intended to clarify as follows: 1)Section 14.16.040 – unlawful encroachments on public right-of-way is a violation of law subject to remediation, and 2)Section 14.16.110 – liability for damages is likewise assigned by operation of law to the owner of an unauthorized encroachment in a right-of-way. ALTERNATIVES Council may elect to adopt some of the changes; or instruct Staff to make additional/different amendments to the Code. Prepared by: Monika Radeva, City Clerk Approved by: Jon McMillen, City Manager 108 ORDINANCE NO. XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTIONS 14.16.040 AND 14.16.110 OF THE LA QUINTA MUNICIPAL CODE RELATING TO UNAUTHORIZED ENCROACHMENTS IN THE PUBLIC RIGHT-OF-WAY AND LIABILITY FOR DAMAGES THEREOF WHEREAS, Sections 14.16.040 and 14.16.110 of the La Quinta Municipal Code (LQMC) relate to unauthorized use of the a public right-of-way without a valid encroachment permit, and liability for damages assigned to a permittee of an encroachment permit on a right-of-way, within the City; and WHEREAS, the City has the authority to regulate public rights-of-way within the City; and WHEREAS, based on the recommendation from the California Joint Powers Insurance Authority (CJPIA), the proposed amendments are intended to clarify that (i) unlawful encroachments on a public right-of-way is a violation of law subject to remediation, and (ii) liability for damages is likewise assigned by operation of law to the owner of an unauthorized encroachment in a right-of-way, as more particularly set forth in this Ordinance. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. Sections 14.16.040 and 14.16.110 shall be amended as written in "Exhibit A" attached hereto and incorporated herein by reference. SECTION 2. Corrective Amendments: The City Council does hereby grant the City Clerk the ability to make minor amendments and corrections of typographical or clerical errors to "Exhibit A" to ensure consistency of all approved text amendments prior to the publication in the La Quinta Municipal Code. SECTION 3. Posting: The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. 109 Ordinance No. XXX Amendments to Sections 14.16.040 and 14.16.110 Relating to Unauthorized Encroachments on Right-of-Way Adopted: ______, 2021 Page 2 of 5 SECTION 4. Effective Date: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 5. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this ___ day of ______, 2021 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: _______________________ MONIKA RADEVA, City Clerk City of La Quinta, California 110 Ordinance No. XXX Amendments to Sections 14.16.040 and 14.16.110 Relating to Unauthorized Encroachments on Right-of-Way Adopted: _______, 2021 Page 3 of 5 (CITY SEAL) APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 111 Ordinance No. XXX Amendments to Sections 14.16.040 and 14.16.110 Relating to Unauthorized Encroachments on Right-of-Way Adopted: ________, 2021 Page 4 of 5 Chapter 14.16 ENCROACHMENTS 14.16.040 Acts requiring permit. A.No persons shall encroach or cause to be made any encroachment of any nature whatever within, upon, over or under the limits of any right-of-way, or make or cause to be made any alteration of any nature within, upon, over or under the limits of any right-of-way, or make or cause to be made any alteration of any nature within, upon, over or under such right-of-way, or construct, or put upon, maintain or leave thereon, or cause to be constructed, put on, maintained or left thereon, any obstruction or impediment of any nature whatever, or remove, cut or trim trees thereon, or set a fire thereon, or place on, over or under such right-of-way any pipeline, conduit or other fixtures, or move over or cause to be moved over the surface of any right-of-way or over any bridge, viaduct or other structure maintained by the city any vehicle or combination of vehicles or other object of dimension or weight prohibited by law or having other characteristics capable of damaging the right-of-way, or place any structure, wall, culvert or similar encroachment, or make any excavation or embankment in such a way as to endanger the normal usage of the right-of-way, without having first obtained a permit as required by this chapter. (Ord. 10 § 1, 1982) B. Encroachments placed, installed, constructed or maintained without authorization from the city are unlawful and the owner of the encroachment shall either remove it at their sole expense or obtain authorization under this chapter or other applicable provision of this code. The director shall have the authority to send written notice notifying the owner of the unlawful encroachment. If the owner does not remove the unlawful encroachment and restore the right-of-way, or apply for authorization to maintain the encroachment with a permit issued pursuant to this chapter or other applicable permit issued by the city or recorded agreement with the city, within thirty (30) days of the city’s notification, the city shall have the right to immediately remove the illegal encroachment and restore the right-of-way, and the owner shall be liable for all of the city's direct and indirect costs and expenses. This subsection B shall be in addition to any other rights and remedies available to the city under this code or applicable federal or state law. 14.16.110 Liability for damages by encroachment owner. A.The permittee shall be responsible for all liability imposed by law for personal injury or property damage caused by work permitted and done by permittee under the permit, or proximately caused by failure on permittee's part to perform his or her obligations under such permit in respect to maintenance. If any claim of such liability is made against the city, its officers or employees, permittee shall defend, indemnify and hold them, and each of them, harmless from such claim insofar as permitted by law. (Ord. 10 § 1, 1982) B. The owner of an encroachment not authorized by permit shall be responsible for all liability for personal injury or property damage proximately caused by the owner relating to the placement, installation, construction, or maintenance of the unauthorized encroachment, or proximately caused by failure on the owner’s part to perform his or her obligations to maintain and repair such encroachment. If any claim of such liability is made against the city, its officers or employees, the owner shall defend, indemnify and hold them, and each of them, harmless from such claim insofar as permitted by law. EXHIBIT A 112 City of La Quinta CITY COUNCIL MEETING: April 20, 2021 STAFF REPORT AGENDA TITLE: INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING THE LA QUINTA MUNICIPAL CODE BY REMOVING REFERENCE TO A “DARK SKY ORDINANCE” FROM SECTION 5.80.060 RECOMMENDATION A. Move to take up Ordinance No.___ by title and number only and waive further reading. C. Move to introduce at first reading, Ordinance No.___ to amend Section 5.80.060 of the La Quinta Municipal Code by removing reference to a “dark sky ordinance.” EXECUTIVE SUMMARY Periodic updates to the La Quinta Municipal Code (Code) are necessary to align the Code with current best practices and update terms. The proposed amendments remove reference in Section 5.80.060 of the Code to a “dark sky ordinance,” which is a colloquially used term, and not an official title of any City ordinance. FISCAL IMPACT – None. BACKGROUND/ANALYSIS Periodic updates to the Code are necessary to align the Code with current best practices, consolidate provisions, remove unnecessary detail, provide for flexibility, and update terms. The City has the authority to regulate businesses operating within the City; and Section 5.80.060 of the Code regulates sexually oriented businesses within the City, including parking lot lighting requirements. The proposed Code amendments remove reference to a “dark sky ordinance,” which is used colloquially for reference to the City’s limits on street and parking lot lighting so as to reduce ambient light and glare interfering with the desert sky at night, but it is not an official title of any City ordinance. BUSINESS SESSION ITEM NO. 3 113 ALTERNATIVES Council may elect to adopt some of the changes; or instruct Staff to make additional/different amendments of the Code. Prepared by: Monika Radeva, City Clerk Approved by: Jon McMillen, City Manager 114 ORDINANCE NO. XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTION 5.80.060 OF THE LA QUINTA MUNICIPAL CODE REMOVING REFERENCES TO A DARK SKY ORDINANCE WHEREAS, Section 5.80.060 of the La Quinta Municipal Code (LQMC) regulates sexually oriented businesses within the City, including parking lot lighting requirements; and WHEREAS, the City has the authority to regulate businesses operating within the City; and WHEREAS, the proposed amendments are to remove references in the LQMC to a “dark sky ordinance,” which is used colloquially for reference to the City’s limits on street and parking lot lighting so as to reduce ambient light and glare interfering with the desert sky at night, but is not an official title of any City ordinance. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. Section 5.80.060 shall be amended as written in "Exhibit A" attached hereto and incorporated herein by reference. SECTION 2. Corrective Amendments: The City Council does hereby grant the City Clerk the ability to make minor amendments and corrections of typographical or clerical errors to "Exhibit A" to ensure consistency of all approved text amendments prior to the publication in the La Quinta Municipal Code. SECTION 3. Posting: The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. SECTION 4. Effective Date: This Ordinance shall be in full force and effect thirty (30) days after its adoption. 115 Ordinance No. XXX Amendments to Section 5.80.060 Removing Dark Sky Ordinance Reference Adopted: ____________, 2021 Page 2 of 9 SECTION 5. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this ___ day of _______, 2021 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: _______________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) 116 Ordinance No. XXX Amendments to Section 5.80.060 Removing Dark Sky Ordinance Reference Adopted: ____________, 2021 Page 3 of 9 APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 117 Ordinance No. XXX Amendments to Section 5.80.060 Removing Dark Sky Ordinance Reference Adopted: ____________, 2021 Page 4 of 9 Chapter 5.80 SEXUALLY ORIENTED BUSINESSES 5.80.060 Findings—Requirements. The city shall issue a sexually oriented business permit within the later of forty days of receipt of a completed application or ten days from receipt of the complete investigation report in Section 5.80.050 if it finds that: A. The sexually oriented business shall be located in the city’s SOB overlay zone zoning districts.* * The distance of separation required by subsections B through F of this section shall be made by using a straight line, without regard to intervening structures or objects, from the nearest external structural wall of the proposed sexually oriented business to the nearest property line of the lot upon which is located a residential use, religious institution, park, recreation area, public building, family-oriented restaurant or school. The measurement taken when the proposed use is located on the same lot as an already existing sexually oriented business, shall be the distance between the two shall be measured in a straight line between the nearest external structural walls of each use without regard to intervening structures or objects. No request for subdivision, reparcelization or lot line adjustment shall be approved where the primary purpose is to avoid the intent of these distance requirements. B. The sexually oriented business shall not be located within seven hundred fifty feet of any residential zone. C. The sexually oriented business shall not be located within one thousand five hundred feet of a school. “School” means institutions for teaching or caring for minor children, e.g., child care facilities, preschool, day schools, elementary schools, secondary schools, high schools; and institutions of higher learning receiving approved graduates of preparatory school, and offering instructions in art, letters and science, leading to the bachelor’s degree or master’s degree (e.g., colleges and universities). D. The sexually oriented business shall not be located within one thousand five hundred feet of any lot upon which there is properly located a public park, recreation area or public building; nor within one thousand feet of any lot used by a religious institution for religious activities. E. The sexually oriented business shall not be located within seven hundred fifty feet of any other sexually oriented business including sexually oriented businesses located on the same parcel. In no event may more than one sexually oriented business be located in the same structure. F. The sexually oriented business shall not be located within seven hundred fifty feet of any business involving on-premises sale of liquor or alcoholic beverages, nor shall it be located within seven hundred fifty feet of a family-oriented restaurant. (A “family-oriented restaurant” means any restaurant which provides specific inducement to encourage attendance by children such as: play equipment, promotional toy items, child’s menu separate from regular menu.) G. The sexually oriented business shall not be located within any structure for which a part is within one hundred feet of the ultimate right-of-way of a major, primary or secondary thoroughfare EXHIBIT A 118 Ordinance No. XXX Amendments to Section 5.80.060 Removing Dark Sky Ordinance Reference Adopted: ____________, 2021 Page 5 of 9 as defined in the general plan of the city. For the purpose of this chapter, a property fronts on such a road if the property and any portion of the right-of-way for the road have a contiguous boundary. H. The parking requirements for sexually oriented businesses shall be as follows: 1. Bookstores and retail establishments: One parking space per three hundred square feet of gross floor area; 2. Theaters: One parking space per three seats, if seats are fixed, or one parking space per twenty- four square feet of gross floor area; 3. Cabarets: One parking space per three seats, if seats are fixed, or one parking space per thirty- five square feet of gross floor area; 4. Motion picture arcade: One parking space per individual viewing area plus one parking space per employee; 5. Motel/hotel: One parking space per guest room for first fifty rooms; three-quarters parking space per guest room thereafter. I. The sexually oriented business shall not be located completely or partially within any mobile structure or pushcart. J. The sexually oriented business shall not stage any special events, promotions, festivals, concerts or similar events which would increase the demand for parking beyond the approved number of spaces for the particular use. K. The sexually oriented business shall provide a security system that visually records and monitors all parking lot areas. All indoor areas of the sexually oriented business which are accessible to the public shall be open to public view at all times with the exception of restroom facilities. “Accessible to the public” shall include, but not be limited to, those areas which are only accessible to members of the public who pay a fee and/or join a private club or organization. L. The sexually oriented business complies with the city’s sign regulations. M. The sexually oriented business complies with the development and design requirements of the zone in which it is to be located. N. The sexually oriented business shall not display any sexually oriented material or sexually oriented merchandise which would be visible from any location other than from within the sexually oriented business. O. The sexually oriented business shall not allow admittance to any person under the age of eighteen if no liquor is served, or under the age of twenty-one if liquor is served. P. With the exclusion of sexually oriented hotels, the sexually oriented business shall not operate between the hours of one a.m. and nine a.m. 119 Ordinance No. XXX Amendments to Section 5.80.060 Removing Dark Sky Ordinance Reference Adopted: ____________, 2021 Page 6 of 9 Q. The applicant shall not have been convicted of a crime relating to a specified criminal act for which: 1. Less than two years have elapsed since the date of conviction or the date of release from confinement, whichever is the later date, if the conviction is of a misdemeanor offense for “specified criminal acts”; 2. Less than five years have elapsed since the date of conviction or the date of release from confinement, whichever is the later date, if the conviction is of a felony offense for “specified criminal acts”; 3. Less than five years have elapsed since the date of conviction or the date of release from confinement, whichever is the later date, if the convictions are of two or more misdemeanors for “specified criminal acts” occurring within any twenty-four-month period; 4. The fact that a conviction is being appealed shall have no effect on disqualification of the applicant; 5. An applicant who has been convicted of the above may qualify for a sexually oriented business permit only when the time period required above in this section has elapsed. R. The sexually oriented business shall provide separate restroom facilities for male and female patrons. The restrooms shall be free from sexually oriented materials and sexually oriented merchandise. Only one person shall be allowed in the restroom at any time, unless otherwise required by law, in which case the sexually oriented business shall employ a restroom attendant of the same sex as the restroom users who shall be present in the restroom during operating hours. The attendant shall prevent any person(s) from engaging in any specified sexual activities within the restroom and shall ensure that no person of the opposite sex is permitted in the restroom. S. The interior of the sexually oriented business which has individual viewing areas, shall be configured such that there is unobstructed view using the naked eye, unaided by any other devices, of every public area of the premises, including, but not limited to, the interior of all individual viewing areas, from a permanent security station physically demarked in the establishment which is no larger than thirty-two square feet of floor area with no single dimension being greater than eight feet in a public portion of the establishment. No public area, including, but not limited to, the interior of any individual viewing area, shall be obscured by any door, curtain, wall, two-way mirror or other device which would prohibit a person from seeing into the interior of the individual viewing area from the manager’s station. A security guard shall be stationed in the security station at all times the business is in operation or open to the public in order to enforce all rules and regulations. No individual viewing area shall be designed or operated to permit occupancy of more than one person at a time. “Individual viewing area” means any area designed for occupancy of one person for the purpose of viewing live performances, pictures, movies, videos or other presentations. 120 Ordinance No. XXX Amendments to Section 5.80.060 Removing Dark Sky Ordinance Reference Adopted: ____________, 2021 Page 7 of 9 T. All areas of the sexually oriented business shall be illuminated at a minimum of the following footcandles, minimally maintained and evenly distributed at ground level: Bookstores 20 footcandles Retail establishments 20 footcandles Theater 5 footcandles (except during performances, at which time the lighting shall be at least 1.25 footcandles) Cabaret 5 footcandles Motion picture arcade 10 footcandles in public areas Individual viewing booths 1.25 footcandles Motion picture theater 10 footcandles (except during performances at which time the lighting shall be at least 1.25 footcandles) Motel/hotel 20 footcandles in public areas U. At least one security guard in addition to the manager, is required for every fifty patrons at sexually oriented businesses providing live entertainment. The manager may act as the security guard where less than fifty patrons are present. V. The individual viewing areas of the sexually oriented business shall be operated and maintained with no holes, openings or other means of direct visual or physical access between the interior space of two or more individual viewing areas. W. A traffic study has been prepared for the sexually oriented business in conformance with industry standards. The applicant shall demonstrate that the project will not result in a reduction in any roadway level of service below that level of service designated on the general plan for that roadway. X. The sexually oriented business shall comply with the noise element of the general plan, interior and exterior noise standards and any mitigation measures necessary to reduce the project’s noise impacts to the city’s articulated noise standards. Y. The sexually oriented business shall comply with all building and construction standards of the Uniform Building Code, Chapter 24 hereof, Title 24 of the California Code of Regulations, and all other federal, state and city-adopted standards for the specific use. 121 Ordinance No. XXX Amendments to Section 5.80.060 Removing Dark Sky Ordinance Reference Adopted: ____________, 2021 Page 8 of 9 Z. Whenever live entertainment is provided, patrons shall be physically separated from sexually oriented entertainers by a floor to ceiling or, if appropriate, stage floor to ceiling, permanent, solid barrier and a buffer zone of at least three feet. “Live entertainment,” for the purposes of this requirement, means any existent display by a human being which is characterized by an emphasis on specified anatomical parts or specified sexual activities. The three-foot buffer zone provision shall not apply to an individual viewing area where the stage is completely separated from the individual viewing area by a floor to ceiling permanent, solid barrier. AA. No building, premises, structure, or other facility shall be permitted to contain more than one type of sexually oriented business as such types of sexually oriented business are defined in Section 5.80.020. For the purposes of this section, the catchall phrase “sexually oriented business” shall not be considered a single type of sexually oriented business. BB. No individual viewing area may be occupied by more than one person at any one time. CC. No patron shall come into direct or indirect physical contact with any sexually oriented entertainer. DD. All building openings, entries, windows, etc., shall be located, covered or screened in such a manner as to prevent a view into the interior from outside the building. EE. Lighting in Parking Lots. Lighting shall be required which conforms to the dark sky ordinance and is designed to illuminate all off-street parking areas serving such use for the purpose of increasing the personal safety of store patrons and reducing the incidence of vandalism and theft. All such lighting shall comply with Section 9.100.150 and subsection J of Section 9.150.080 (or successor sections), as applicable. FF. Amplified Sound. No loudspeakers or sound equipment shall be used by a sexually oriented business for the amplification of sound to a level discernible by the public beyond the wall of the building in which such use is conducted. GG. The building entrance to the adult use shall be clearly and legibly posted by a notice indicating that minors are precluded from entering the premises. As used in this subsection, “minor” means an individual less than eighteen years of age. HH. Commercial businesses licensed or operating within the city shall not display or exhibit any material in a manner which exposes to public view photographs or illustrations of specified sexual activities or one or more naked adults in poses which emphasize or direct the viewer’s attention to the subject’s genitals. As used in this subsection, “exposes to public view” means exposes to the view of the person outside the building in which the commercial business is located. II. The permit required by this chapter shall be displayed in a prominent area. The city shall deny the requested permit in writing if the above findings have not been made and shall state reasons for the denial. (Ord. 526 § 15, 2015; Ord. 270 § 2, 1995) 122 City of La Quinta CITY COUNCIL MEETING: April 20, 2021 STAFF REPORT AGENDA TITLE: APPROVE AGREEMENT FOR LAW ENFORCEMENT SERVICES WITH THE COUNTY OF RIVERSIDE RECOMMENDATION Approve Agreement for Law Enforcement Services with the County of Riverside; and authorize the Mayor to execute the agreement. EXECUTIVE SUMMARY •Since the City’s incorporation in 1982, the City has contracted with Riverside County Sheriff’s Department (RCSD) for law enforcement services. •The Police Services Review Committee formed last year by Council conducted a comprehensive review of the City’s police services, and they concluded RCSD continues to do a good job preserving the safety of the City. •The current two-year service agreement (Agreement) expires June 30, 2021 (Attachment 1). FISCAL IMPACT Based on a projected 5.25% rate increase the estimated contract amount for 2021/22 is $17,538,000. For 2022/23, the contract rate will increase; RCSD will present this rate in April 2022. BACKGROUND/ANALYSIS Based on the annual police study completed by Matrix Consulting Group, RCSD continues to provide very good response times to calls for service and preserve the safety of the community. Overall, crime levels have decreased in the last five years, when compared to the previous five-year period. Also, there has been a steady decline in calls for police services in the last six years, which increases the ability of police to proactively address items and provide services to residents and businesses. BUSINESS SESSION ITEM NO. 4 123 In addition, last year, Council formed a Police Service Review Committee to conduct a comprehensive review of the City’s police services and evaluate staffing recommendations by the Sheriff’s R&D team and Matrix Consulting Group. The committee was composed of Financial Advisory Commissioners Rosen and Batavick, Captain Misty Reynolds, Lieutenant Jeff Buompensiero and city staff: Financial Services Analyst, Community Resources Director and Public Safety Manager. The committee presented their recommendations to Council on December 1, 2020. Based on these recommendations, Council reallocated resources and initiated a pilot program to test the Sheriff’s Research workload model, which increases the utilization of community service officers (CSOs). The pilot program started in February 2021; five out of the six CSOs were assigned to patrol, completed training, and are currently working under the Sheriff’s workload model. Sheriff staff is tracking their progress for a year. Contract Service Levels: •130 fully supported hours per day (equivalent to approximately 25 Deputy Sheriff positions at 1,884 annual productive hours per position) Dedicated Positions •One (1) Lieutenant •Two (2) Sergeants •Five (5) Deputy Sheriff positions classified as the Special Enforcement Team (SET) – Target Team •Two (2) Motor Officers •Three (3) Traffic Officers •One (1) Deputy Sheriff (unsupported) position – Violent Crime Gang Task Force •One (1) Deputy Sheriff (unsupported) position – Coachella Valley Narcotics Task Force •Six (6) Community Service Officer II positions ALTERNATIVES Given that the existing agreement expires June 30, 2021 and law enforcement services are needed, staff does not recommend an alternative. Prepared by: Martha Mendez, Public Safety Manager Approved by: Chris Escobedo, Community Service Director Attachment: 1. Agreement for Law Enforcement Services with the County of Riverside 124 1 Original 1 of 3 3333 AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN THE CITY OF LA QUINTA AND THE COUNTY OF RIVERSIDE THIS AGREEMENT is made and entered into by and between the CITY OF LA QUINTA, a Charter city, hereinafter “City,” and the COUNTY OF RIVERSIDE, a political subdivision of the State of California, on behalf of the Riverside County Sheriff’s Department, hereinafter “County.” IT IS THEREFORE AGREED AS FOLLOWS: 1.TERM 1.1 Effective Dates. This Agreement shall be effective from July 1, 2021 through June 30, 2023. 1.2 Renewal. In the event City desires to terminate this Agreement at the end of any current two (2) year period, the City Council, not later than twelve (12) months preceding the expiration date of the current term of this Agreement, shall notify the Sheriff and the Board of Supervisors that it wishes to terminate the same. 1.3 Termination. Notwithstanding the provisions of Paragraphs 1.1 and 1.2 herein, either party may terminate this Agreement upon notice in writing to the other party of not less than twelve (12) months prior to the effective termination date. 2.SCOPE OF SERVICE 2.1 Services. The County agrees, through Sheriff thereof, to provide municipal police protection within the corporate limits of City to the extent and in the manner hereinafter set forth. It is understood that the Sheriff’s Department shall be the sole provider of general and specialized law enforcement services within the corporate limits of City. City shall not hire any other persons or company to provide general and specialized law enforcement services within the corporate limits of City. However, City is not precluded by any language in this section from hiring an unarmed code enforcement unit. The Sheriff’s services shall encompass duties and functions of the type falling under the jurisdiction of and customarily rendered by a police department of the City under State statutes. Such services shall include the enforcement of State Criminal Codes and all pertinent City criminal codes and ordinances. Services shall also include traffic enforcement and related services to the extent possible given the size of the force provided for in this Agreement. County agrees to provide all investigative support necessary to complete criminal investigations conducted hereunder. However, all investigator overtime will be charged to City at the Board of Supervisors approved hourly overtime rate. ATTACHMENT 1 125 2 Original 1 of 3 3333 2.2 California Identification System (CAL-ID) and Records Management System. (RMS) City agrees as a condition of receiving services hereunder to participate in CAL-ID and RMS under the terms and conditions set forth in this Section and to pay for these services under separate billings. 2.2A Definitions. For purposes of this agreement the following are some of the more common definitions which shall apply, but shall not be limited by this reference: a) Records Management System (RMS) Functions shall mean the software functions provided to City by County, which are supplied by the RMS. These functions shall include inquiry and case entry into the RMS, access to the Master Name Index, Warrant and Master Location Index and Jail Locator databases. b) The California Law Enforcement Telecommunications System Access (CLETS) shall mean that access to the Department of Justice computers provided by County to City. c) Work Station shall mean those County devices and software, which are used by City to access RMS functions and the CLETS. d) LAWNET shall mean the County’s law enforcement telecommunications network consisting of County provided data circuits, digital service units, routers, hubs and other County provided hardware and software that is used by City to connect work stations to RMS services as defined below. e) County Services shall mean the collective hardware and software, work LAWNET, stations, RMS functions and CLETS. 2.2B Scope of RMS Services. County agrees to provide to City full access to the RMS and CLETS systems. CLETS access will be provided within the scope of CLETS access rules and regulations as established by the California State Department of Justice. 2.2C Provision of RMS Supervision, Labor and Equipment. Supervision over the provision of County Services, the standards of performance and other matters incident to the performance of such services, shall remain with County. Security of the host system and control of LAWNET shall remain with County. The County shall furnish all labor and equipment for the host system necessary to maintain the level of service rendered hereunder. In the event City chooses to provide PC-based equipment for services defined herein, the equipment must be configured in accordance with County specifications. Further, City shall not alter the configuration of any PC-based equipment used to provide services herein without the permission of Sheriff's Information Technology Officer. 126 3 Original 1 of 3 3333 2.2D Establishment of RMS Rates and Payment of Costs. Establishment of RMS rates and payments for provided services shall be as specified in Sections 7.2 and 7.4 of this Agreement. 3.LEVEL OF SERVICE 3.1 Level of Service Specified. County shall provide all enforcement services at the level specified in Attachment A, attached hereto and incorporated herein by this reference. 3.2 Variation in Level of Service. Variations in the level of service shall be made by amendment, as provided for in Section 11 of this Agreement, and under the following terms: If City requests an increase in the level of service to be provided under this Agreement, County agrees to provide such increased level of service as soon as is practicable, consistent with the ability of the Sheriff to hire and train recruits. If City elects to reduce the level of service provided herein by ten percent (10%) or greater, City must give notice in writing to County not less than twelve (12) calendar months prior to the effective date of such reduction. If City elects to reduce the level of service provided herein by less than ten percent (10%), County agrees to reduce the level of service accordingly as soon as it is practicable. The level of service, however, may not be reduced to below the minimum level, as determined by County, required to ensure public and officer safety. 4. CHIEF OF POLICE The Sheriff will, to the extent practical, coordinate appointment of a Police Chief with City and consult with City on final selection for the position. 5. PROVISION OF SUPERVISION, LABOR, AND EQUIPMENT 5.1 Supervision. Supervision over the rendition of law enforcement services, the standards of performance, the discipline of officers, and other matters incident to the performance of such services and the control of personnel so employed, shall remain with County. The Sheriff or a designated representative will meet and confer with the City Manager or a designated representative on questions related to the provision of services. 5.2 Labor and Equipment. For the purpose of performing said services, County shall furnish and supply all labor, supervision, equipment, communication services, and supplies necessary to maintain the level of service to be rendered hereunder. Location of the above will not necessarily be within City limits. Notwithstanding anything herein contained, it is agreed that in all instances where specific equipment used solely to support specialized enforcement activities within the City not normally provided by the Sheriff is to be used, or where special supplies, stationery, notices, forms, and the like related to law enforcement are to be issued in the name of City, such equipment and materials shall be supplied by City at its own cost and expense. Any such special equipment or materials so purchased by City shall meet with the 127 4 Original 1 of 3 3333 Sheriff's specifications shall remain within the City limits, and ownership title thereto shall remain with City. However, under no circumstances shall City purchase or otherwise provide general patrol vehicles for services provided pursuant to this agreement without permission of Sheriff. The County shall provide all marked general Patrol vehicles to City and shall charge City for their use on a per mile basis. 5.3 City-Owned Motorcycles and Specialized Support Vehicles. In the event City chooses to provide motorcycles or specialized support vehicles for use in providing services hereunder, the motorcycles or specialized support vehicles shall meet minimum specifications furnished by County, shall be adequately equipped and ready for use, and shall be registered in the name of City. It is further understood that City is providing motorcycles or specialized support vehicles to Sheriff expressly for law enforcement services and shall only be operated by Sheriff’s personnel, or persons authorized by the Sheriff. City shall bear the cost of maintenance, fuel, licensing, and any and all expenses associated with use of the motorcycles and specialized support vehicles for the provision of services hereunder, which is inclusive of responsibility for any and all cost for physical damage to the City-owned motorcycles or specialized support vehicles. However, County shall be responsible for the cost of all third party liability caused by the operation of the City -owned motorcycles or specialized support vehicles, including the property damage caused by the negligence or wrongful acts of County officers and employees while operating City-owned motorcycles and specialized support vehicles. Motorcycles and specialized support vehicles shall be used only for city-approved functions. 5.4 Vehicle Insurance. City shall maintain insurance for any physical damage to the City-owned vehicles in an amount equal to the replacement value of all vehicles provided to the County under this agreement. Policy shall, by endorsement, name the County of Riverside, its Departments, Districts, Agencies and Special Districts, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents, or representatives as Additional Insureds. Such insurance may be provided through a program of self-insurance. General Insurance Provisions - All lines: a.Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have an A.M. BEST rating of not less than an A: VIII (A: 8) unless such requirements are waived, in writing, by the County Risk Manager. If the County's Risk Manager waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term. b.The City shall cause their insurance carrier(s) to furnish the County of Riverside with 1) a properly executed original Certificate(s) of Insurance and certified original copies of Endorsements effecting coverage as required herein; or, 2) if requested to do so orally or in writing by the County Risk Manager, provide original certified copies of policies including all Endorsements and all attachments thereto, showing 128 5 Original 1 of 3 3333 such insurance is in full force and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant of the insurance carrier(s) that shall provide no less than thirty (30) days written notice be given to the County of Riverside prior to any material modification or cancellation of such insurance. In the event of a material modification or cancellation of coverage, this Agreement shall terminate forthwith, unless the County of Riverside receives, prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverages and the insurance required herein are in full force and effect. Individual(s) authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each policy and the Certificate of Insurance. If County is utilizing City-owned vehicles, operations shall not commence until the County of Riverside has been furnished original Certificate (s) of Insurance and certified original copies of endorsements or policies of insurance including all endorsements and any and all other attachments as required in this Section. c.It is understood and agreed by the parties hereto and the City's insurance company(s), that the Certificate(s) of Insurance and policies shall so covenant and shall be construed as primary insurance, and the County's insurance and/or deductibles and/or self-insured retentions or self-insured programs shall not be construed as contributory. 6. EMPLOYMENT STATUS OF PERSONNEL 6.1 Employment Status. Any persons employed by County for the performance of services and functions pursuant to this Agreement shall remain employees of County on special assignment to City for the purposes of this Agreement, and shall not be considered employees of City. No such County employee shall have any entitlement to compensation, workers’ compensation coverage, pension, or civil service benefits from City. 6.2 Labor Shortage. In the event of a work slow-down, strike, or any other form of job action by those individuals assigned to City, County agrees to provide only that level of service which may be available through mutual aid, pursuant to Government Code Section 8615, et seq. City shall be billed only for the actual hours of service received. 7. COMPENSATION 7.1 Payment Basis. City shall reimburse County the cost of rendering services hereunder at rates established by the County Board of Supervisors, which rates shall include all items of cost and expense to the Sheriff for providing the services hereunder. Such cost of services shall be established by the County Board of Supervisors in the form of hourly rates for Sheriff’s Department personnel, vehicle mileage rates, facility use rates, RMS transaction fees and CAL- ID fees. "Cost" as used herein shall not include items of expense attributable to services normally provided or available to all territory within the County as part of County's obligation to enforce 129 6 Original 1 of 3 3333 State law. In addition to any other fees or costs set forth herein, County may impose on City, and City shall pay upon receipt of an invoice from County, a criminal justice administrative fee consistent with Government Code Section 29550 with respect to arrests made by Count y employees pursuant to this Agreement just as if such arrests had been made by City employees. Pursuant to Government Code Section 51350, County shall not charge City for services it would provide to any city in the County free of charge. These services, which are provided at the discretion of County, could typically include the services of the Sheriff's Special Investigations Bureau, Emergency Services Team, Canine Unit and Aviation Unit. 7.2 Establishment of Costs. The rates to be charged City shall be adjusted periodically, but not more than once each fiscal year, to reflect any changes in the cost to County for providing services hereunder. City shall be notified of any change in the rates to be charged City prior to submittal of the proposed change to the County Board of Supervisors for adoption, and City shall be given the opportunity to review the proposed change with County personnel. City shall, thereafter, be notified of adoption by County of the rates to be charged City, and said new rates shall take effect on the same date as County incurs the associated costs. Should City, subsequent to a rate adjustment, choose not to appropriate or expend any additional monies needed to support the level of service theretofore supplied, County reserves the right to reduce the level of service in accordance with the amount City is willing to expend. 7.3 Facility Rate Charges. City shall reimburse County for the costs incurred by the Sheriff’s Department at County-owned or leased facilities. Costs are prorated according to the facility’s square footage occupied by a Sheriff’s Department Bureau or Unit. 7.3A Calculation of Facility Rates. The total of the facility’s cost components is divided by the appropriate variable number of positions (number of station funded, sworn department funded or total Department funded employees depending on the facility in question and the Department population served). This cost per funded position is then applied to the number of positions chargeable to the contract city to arrive at each contract city’s share of the facility cost. The County agrees that Facility Rate Station charges to City will not be increased due to the Sheriff’s decision to move Contract or unincorporated County Patrol positions from the Station. 7.4 Payment of Costs. County, through the Sheriff’s Department, shall provide to City within 30 days of the conclusion of each billing period, an itemized statement of the costs for services being charged for said billing period. Billing statements for RMS services will be provided quarterly for services being charged for said quarter. City shall remit payment to the invoicing department within 30 days after receipt of such statements. If such payment is not received by the County within thirty (30) days after presentation of billing, County may satisfy such indebtedness from any funds of the City on deposit with County as provided by law pursuant to Government Code Section 907. 130 7 Original 1 of 3 3333 7.5 Field Training Costs. Should City elect to add additional Deputy Sheriff positions to the level of service described herein, there will be an associated field training cost for each additional position. City will be billed, on a separate invoice, up to a maximum of sixteen (16) weeks of training on a one-time basis for each additional Deputy position. Said cost will be charged at the Unsupported Deputy hourly rate as approved by the County Board of Supervisors. Billing will be provided for field training costs in conjunction with the rate adjustment billing. Field training costs will not apply to supervisory or classified positions added to the level of service. 7.6 Miscellaneous Costs. There are a number of other service costs that City shall be responsible for paying as they are incurred. These costs are not included as the support or service and materials cost components in the fully supported Deputy hourly rate, nor any other such rates established by the County Board of Supervisors. These service costs may include, but are not limited to, charges from vendors for: crime scene clean-up, blood draws, rape exams, polygraph exams, specialized printing jobs exclusive to City and training for personnel requested by City for specialized law enforcement. 8. INDEMNIFICATION AND HOLD HARMLESS 8.1 Indemnification by City. City shall indemnify and hold harmless the County, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives from any liability, claim, damage or action whatsoever, based or asserted upon any act or omission of City, its officers, employees, contractors, agents or representatives arising out of or in any way relating to this Agreement, including but not limited to property damage, bodily injury, or death. City shall defend, at its sole cost and expense, including but not limited to attorney fees, cost of investigation, defense and settlements or awards, the County, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives in any such action or claim. With respect to any action or claim subject to indemnification herein by City, City shall, at its sole cost, have the right to use counsel of its own choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of County; provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes City's indemnification of County. City's obligations hereunder shall be satisfied when City has provided to County the appropriate form of dismissal (or similar document) relieving the County from any liability for the action or claim involved. Any insurance coverage shall in no way limit or circumscribe City's obligations to indemnify and hold harmless the County. 8.2 Indemnification by County. County shall indemnify and hold harmless the City, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives from any liability, claim, damage or action whatsoever, based or asserted upon any act or omission of County, its officers, employees, contractors, agents or representatives arising out of or in any way relating to this Agreement, including but not limited to property damage, bodily injury, or death. County shall 131 8 Original 1 of 3 3333 defend, at its sole cost and expense, including but not limited to attorney fees, cost of investigation, defense and settlements or awards, the City, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives in any such action or claim. With respect to any action or claim subject to indemnification herein by County, County shall, at its sole cost, have the right to use counsel of its own choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of City; provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes County's indemnification of City. County's obligations hereunder shall be satisfied when County has provided to City the appropriate form of dismissal (or similar document) relieving the City from any liability for the action or claim involved. Any insurance coverage shall in no way limit or circumscribe County's obligations to indemnify and hold harmless the City. 9. ADMINISTRATION The City Manager of City shall administer this Agreement on behalf of City, and the Sheriff shall administer this Agreement on behalf of County. 10. RECORDS County shall maintain adequate records to discharge its responsibilities under this Agreement, and shall permit inspection of County’s appropriate records that relate to City services under this Agreement, as allowed by law. County shall provide City access to appropriate records pertaining to City services for approval, funding or auditing services, upon reasonable notice. County shall maintain such records for periods of time as provided by law or records retention schedules duly adopted by the appropriate legislative body. Covenants under this Section shall survive the termination of this Agreement. 11. ALTERATION OF TERMS No addition to, or alteration of, the terms of this Agreement, whether by written or verbal understanding of the parties, their officers, agents, or employees, shall be valid unless made in the form of a written amendment to this Agreement which is formally approved and executed by both parties. No waiver of any term or condition of this Agreement by either party shall be a continuing waiver thereof. 12. NOTICES Any notices required or desired to be served by either party upon the other shall be addressed to the respective parties as set forth below: // // // // 132 9 Original 1 of 3 3333 County City Chad Bianco, Sheriff City of La Quinta Riverside Station 78495 Calle Tampico Post Office Box 512 La Quinta, CA 92253 Riverside, California 92502 Attn: City Manager or to such other addresses as from time to time may be designated by the respective parties. An information copy of any notice to County shall also be sent to: Clerk of the Board of Supervisors County of Riverside 4080 Lemon Street, 1st Floor Riverside, California 92501 Notice shall be deemed given when in writing and delivered personally or mailed with confirming delivery receipt addressed as set out above. 13. SEVERABILITY If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall continue in full force and effect. 14. STANDARD OF CARE In performing the police services required by this Agreement, County agrees to use that degree of care and skill ordinarily exercised under similar circumstances by law enforcement officers in performance of the duties required by this Agreement. All Sheriff’s personnel who provide general and specialized law enforcement services to City pursuant to this Agreement shall have met the minimum qualifications designated for their specific classification, including a background investigation. 15. JURISDICTION AND VENUE This Agreement shall be construed under the laws of the State of California. In the event any action or proceeding is filed to interpret, enforce, challenge, or invalidate any term of this Agreement, venue shall lie only in the state or federal courts in or nearest to Riverside County. 16. ENTIRE AGREEMENT This Agreement is intended by the parties hereto as a final expression of their understanding with respect to the subject matter hereof and as a complete and exclusive statement of the terms and conditions thereof and supersedes any and all prior and contemporaneous agreements and understandings, oral or written, in connection therewith. 133 10 Original 1 of 3 3333 IN WITNESS WHEREOF, the City of La Quinta, by minute order or resolution duly adopted by its City Council, has caused this Agreement to be signed by its Mayor and attested and sealed by its Clerk, and the County of Riverside, by order of its Board of Supervisors, has caused this Agreement to be subscribed by the Chair of said Board and sealed and attested by the Clerk of said Board, all on the dates indicated below. CITY OF LA QUINTA Dated:_________________ By:________________________ Linda Evans, Mayor ATTEST: Name: Title: By:___________________ COUNTY OF RIVERSIDE Dated:_________________ By:_________________________ Karen Spiegel, Chair Riverside County Board of Supervisors ATTEST: APPROVED AS TO FORM: Kecia R. Harper Gregory P. Priamos Clerk of the Board County Counsel By:____________________ By:_________________ Deputy Lisa Sanchez Deputy County Counsel 134 11 Original 1 of 3 3333 ATTACHMENT A CITY OF LA QUINTA LEVEL OF SERVICE Average Patrol Services 130 fully supported hours per day (Approximate equivalent of 25 Deputy Sheriff positions @ 1,884 annual productive hours per position.) Dedicated Positions One (1) Sheriff’s Lieutenant position Two (2) Sheriff’s Sergeant positions Five (5) Deputy Sheriff (fully supported) positions – Target Team Two (2) Deputy Sheriff (fully supported) positions – Motor Officers Three (3) Deputy Sheriff (fully supported) positions – Traffic Officers One (1) Deputy Sheriff (unsupported) position – Violent Crime Gang Task Force One (1) Deputy Sheriff (unsupported) position – Coachella Valley Narcotics Task Force Six (6) Community Service Officer II positions 135 136 City of La Quinta CITY COUNCIL MEETING: April 20, 2021 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2020/21 THIRD QUARTER BUDGET REPORT AND APPROVE RECOMMENDED BUDGET ADJUSTMENTS RECOMMENDATION Receive and file fiscal year 2020/21 Third Quarter Budget Report; and approve recommended budget adjustments. EXECUTIVE SUMMARY •The 2020/21 Third Quarter Budget Report (Report)(Attachment 1) provides an update of the City’s fiscal activities from July 2020 to March 2021. •The Report includes revenue and expenditure adjustments. FISCAL IMPACT Recommended adjustments to the General Fund and Special Revenue Funds are as follows: BACKGROUND/ANALYSIS Throughout the fiscal year each Department monitors their budget and proposes adjustments to reflect current conditions and ongoing operational needs. Requests are reviewed and discussed by the City Manager and Directors before recommendations are presented in the Budget Report (Attachment 1). Funds with no adjustments have been excluded. Fund #Fund Name Revenues Expen ses 101 General Fund 2,645,000$ 409,600$ 203 Public Safety Fund 332,000 - 215 Lighting and Landscape Fund (19,900) - 249 SA 2011 Low/Mod Bond Fund 1,000 - 252 Civic Center DIF Fund 2,000 - 254 Community and Cultural Centers DIF Fund 60,000 - 601 SilverRock Golf Course Fund 300,000 - TOTAL ADJUSTMENTS ALL FUNDS 3,320,100$ 409,600$ BUSINESS SESSION ITEM NO. 5 137 ALTERNATIVES Council could delay, modify, or reject the requested budget amendments. Prepared by: Claudia Martinez, Interim Finance Director Approved by: Jon McMillen, City Manager Attachment: 1. 2020/21 Third Quarter Budget Report 138 Fiscal Year 2020/21 Third Quarter Budget Report SUMMARY Quarterly budget reports are presented to provide ongoing oversight of public funds, relate current and upcoming activities, and request funding adjustments. This report is an integral part of the upcoming fiscal year (FY) 2021/22 budget process; it provides transparency to the City’s budget and finances and delivers critical data for informed decision-making. The Third Quarter Budget Report focuses on the status of the City’s budget as of March 31, 2021 and recommends adjustments to ensure the budget reflects the City’s current revenue outlook and is responsive to changing spending priorities and contract trends. With the knowledge and confidence that the City’s current position is built on a strong fiscal foundation, with healthy reserves and planning for anticipated operational needs, the City is well positioned for the upcoming FY 2021/22 Budget. Revenue and expense adjustments for the General Fund are detailed in Exhibit 1 and Special Funds are in Exhibit 2. An overall General Fund Budget summary can be found in Exhibit 3. GENERAL FUND REVENUES The largest of the revenue adjustments are focused on General Fund revenue sources, which are sales taxes and transient (hotel) occupancy taxes (TOT). Sales Taxes - Sales tax revenues have been stronger than anticipated, mainly reflecting the strong rebound in household consumption spending during the second half of calendar year 2020. Notwithstanding another unanticipated severe economic impact, revised projections estimate the City could receive an additional $1,720,000 in sales tax revenue by year-end; of this amount $800,000 is derived from the State sales tax rate and $920,000 is derived from local Measure G sales taxes, which will increase the current fiscal year Measure G reserve contribution to $5,547,200. TOT - Transient Occupancy Tax (TOT) revenue is the most significantly impacted of the major revenue sources during this COVID-19 pandemic. The recommended increase of $800,000 is based on revenues collected during the ATTACHMENT 1 139 first nine months of the fiscal year and moderate activity for the remainder of the fiscal year. Fines and Other Taxes – Budget adjustments to increase Property Tax Revenue of $62,000 and Property Taxes in Lieu of Vehicle License Fee (VLF) of $150,000 are recommended. Based on HDL Companies revenue projections, residential use and commercial property growth have increased. One-Time Revenues – County Service Area (CSA) 152 reimbursements were budgeted higher than expected and a $87,000 decrease is needed to end the year in line with the anticipated budget. Unreimbursed funds shall remain with the County for future eligible expenses. EXPENSES As of the third quarter, departments are requesting budget adjustments to coincide with additional operational and service needs as COVID-19 subsides. This will ensure enhanced service levels can be provided and enable departments to end the year within budget appropriations. The recommended adjustments are summarized below. One-Time Expenses – A General fund transfer out to the SilverRock Golf Course Fund is requested in the amount of $300,000 to cover reduced revenues due to diminished play from out of town travelers that would normally be paying full rates during COVID-19 and the ending negative fund balance in the prior fiscal year, which was largely the result of the closure of the golf course during the final months of FY 2019/20. Community Resources – Police Contract Services savings of $332,000 are recommended to be transferred to the Public Safety Fund. These savings are derived from enhancing and modifying resources for patrol and contract savings. Based on recommendations of the Police Service Review Committee, five out of the six Community Service Officers are assigned to patrol, completed training, and are currently working under the Sheriff’s workload model. Public Works – The SilverRock Event site construction is completed therefore operational expenses are requested for the park. Maintenance expenses include $28,000 for landscape services, $7,600 for electrical utility services and $6,000 for water services. These expenses have also been incorporated into the proposed FY 2021/22 budget. An increase of $8,000 for Fritz Burns Pool Gas is requested for heating expenses. The FY 2020/21 budget did not anticipate the pool opening before the summer of 2021. 140 Additional funding of $60,000 is requested to cover additional dust suppression costs on all vacant City-owned land around SilverRock. SPECIAL REVENUE FUNDS Special Revenue Funds account for specific revenues and their related expenditures that are legally required to be held in separate funds. Revenues are derived from developer impact fees, property tax assessments, State and Federal programs, housing income, or operations. These restricted funds are for road repairs, recycling programs, art in public places, housing activities, police programs, and the administration of retiree benefits through trusts. Expense adjustments without matching revenue adjustments would be funded from available fund balances in each Fund. Public Safety Fund – An increase of $332,000 is recommended to reflect the savings from Police Services in the General Fund and allocates these funds to the Public Safety Fund, which could be used to cover future cost increases, unanticipated contractual cost increases, or public safety capital project expenses. Lighting and Landscape Fund – A decrease of $19,900 is requested to meet the actual assessment charges that will be collected based on the Equivalent Benefit Unit (EBU)’s in our area. SA 2011 Low/Mod Bond Fund – Based on citywide interest allocations, an increase of $1,000 is requested to recognize LAIF housing interest. Development Impact Fee (DIF) Funds – Adjustments are recommended in two DIF Funds. A $2,000 increase is requested in the Civic Center DIF Fund due to interest earned after the loan write-off in June 2019. An increase of $60,000 in the Community and Cultural Centers DIF Fund is requested to reflect increased year to date building permit activity. SilverRock Golf Course Fund – To cover the negative cash balance, a $300,000 transfer in from the General Fund is requested. 141 City of La Quinta FY 2020/21 Recommended Third Quarter Budget Adjustments Exhibit 1 Account No. Description Revenues Expenses FINANCE Revenue Sources 101-0000-41320 State Sales Taxes 800,000 101-0000-41326 Measure G Sales Taxes 920,000 101-0000-41401 TOT - Short-Term Vacation Rentals 800,000 Fines and Other Taxes 101-0000-40310 Property Tax Revenue 62,000 101-0000-41800 Property Taxes in Lieu of VLF 150,000 One Time Revenues and Expenses 101-1007-99900 Transfers Out, To Public Safety Fund 332,000 101-0000-43633 CSA 152 Reimbursements (87,000) 101-1007-99900 Transfer Out, SilverRock Golf Course Fund 300,000 COMMUNITY RESOURCES Various Police Contract Services (332,000) PUBLIC WORKS 101-3005-60112 Landscape Contract - SilverRock Event Site 28,000 101-3005-61115 Electric - SilverRock Event Site 7,600 101-3005-61211 Water - SilverRock Event Site 6,000 101-3005-61100 Fritz Burns Pool Gas 8,000 101-7006-60146 PM-10 Dust Control 60,000 TOTAL GENERAL FUND 2,645,000 409,600 General Fund (101) 142 City of La Quinta FY 2020/21 Recommended Third Quarter Budget Adjustments Exhibit 2 Account No. Description Revenues Expenses 203-0000-49500 Transfers In, From General Fund 332,000 Account No. Description Revenues Expenses 215-0000-43210 LLD Assessments (19,900) Account No. Description Revenues Expenses 249-0000-41900 Allocated Interest 1,000 Account No. Description Revenues Expenses 252-0000-41900 Allocated Interest 2,000 Account No. Description Revenues Expenses 254-0000-43200 Developer Fees 60,000 Account No. Description Revenues Expenses 601-0000-49500 Transfers In, From General Fund 300,000 TOTAL ALL FUNDS 675,100 - SilverRock Golf Course Fund (601) SPECIAL REVENUE FUNDS Public Safety Fund (203) Lighting and Landscape Fund (215) SA 2011 Low/Mod Bond Fund (249) Civic Center DIF Fund (252) Community and Cultural Centers DIF Fund (254) 143 City of La Quinta FY 2020/21 Recommended Third Quarter Budget Adjustments Exhibit 3 Revenues (Adopted 2020/21 Budget)50,726,100$ CIP Savings/Use of Reserves (Adopted 2020/21 Budget)321,900 Carryover Funding (Capital Projects/Operating)14,957,983 Use of Measure G Reserves, SilverRock Event Site 244,700 Use of Measure G Reserves, Alongi Building 160,000 Use of Measure G Reserves, SilverRock Event Site 290,000 Use of Measure G Reserves, SilverRock Soil Stabilization 10,000 Use of Economic Disaster Reserves 500,000 Fire Service Reserves, Ladder Truck Purchase 350,000 2nd Quarter Adjustments 3,964,434 Use of Measure G Reserves, SilverRock Event Site 427,250 3rd Quarter Adjustments 2,645,000 TOTAL REVENUES 74,597,367 Operating/CIP Expenses (Adopted 2020/21 Budget)47,911,600 Measure G Reserves (Adopted 2020/21 Budget)3,127,200 Carryover Funding (Capital Projects/Operating)14,957,983 SilverRock Event Site 244,700 Alongi Building 160,000 SilverRock Event Site 290,000 SilverRock Retention Basin Soil Stabilization 10,000 Small Business Grant Programs 500,000 Find Food Bank Contribution 60,000 Fire Ladder Truck Contribution 350,000 2nd Quarter Adjustments 456,564 2nd Quarter, Measure G Reserves Increased 1,500,000 SilverRock Event Site 427,250 Fire Station #70 Project 184,000 3rd Quarter Adjustments 409,600 3rd Quarter, Measure G Reserves Increased 920,000 TOTAL EXPENDITURES 71,508,897 AMENDED BUDGET SURPLUS/(DEFICIT)3,088,470$ 2020/21 GENERAL FUND BUDGET SUMMARY 144 City of La Quinta CITY COUNCIL MEETING: April 20, 2021 STAFF REPORT AGENDA TITLE: REVIEW OUTSTANDING PENSION OBLIGATION FUNDING OPTIONS RECOMMENDATION Review outstanding pension obligation funding options. EXECUTIVE SUMMARY •As of June 30, 2020, the City’s financial statements reported outstanding pension obligations of $13,458,200 and a balance of $10,249,738 in the pension trust. •Financial Advisory Commission (FAC) formulated a subcommittee to review the City’s outstanding pension obligations and formulate recommendations. •The FAC has reviewed the subcommittee’s findings and is recommending Council review. FISCAL IMPACT None at this time, however, accelerating payments to California Public Employees’ Retirement System (CalPERS) would impact the General Fund budget. BACKGROUND/ANALYSIS FAC SUBCOMMITTEE On December 2, 2020 the FAC appointed Commissioners Twohey and Way to review the City’s outstanding pension obligations. The Committee met three times to review and discuss the following items: •CalPERS Actuarial Reports for the City’s three pension tiers. •CalPERS asset liability management cycle (ALM). •Viewed an interview on the historical performance of CalPERS and its impact on agencies. •Financial statement note disclosure pertaining to pension obligations. •How the pension trust is reported in the financial statements. •How the assets in the pension trust can be applied to outstanding pension obligations. STUDY SESSION ITEM NO. 1 145 •When pension trust assets decrease the reportable pension obligation. •How extra payments to CalPERS are applied to outstanding pension obligations. •Reviewed pension obligations and accelerated payments with the City’s actuarial consulting firm. FAC STUDY SESSION •A study session was held during the February 24, 2021 FAC meeting and subcommittee findings and recommendations were discussed. •It was requested that calculations confirming that savings resulted in favorable present values for the City be brought back for consideration. Staff reviewed one scenario as an example for present value calculations. Using the CalPERS online Pension Outlook Tool, staff tested savings for a one-time additional discretionary payment (ADP) of $1.0 million. This would result in a savings for the City of $2.37 million over the life of the amortization schedule. In the near term, over the next 5 years the City would save $350,000 in the form of lower required unfunded liability payments. This has a present value of $341,000 based on the 5-year United States Treasury rate of 0.85%. The same $1.0 million invested in a treasury would only yield $37,500 in interest payments to the City. FAC BUSINESS SESSION •A business item was considered during the April 7, 2021 FAC meeting, with subcommittee recommendations and additional staff research discussed. •Commissioners were in favor of ADPs which could result in savings for the City. •Commissioners unanimously voted to recommend Council review. RECOMMENDATIONS •Annual review of pension obligations with the FAC; •Leave assets in the Pension Trust; •Accelerate payments to CalPERS when fiscally feasible; and •Include additional payments in each year’s budget for consideration. ALTERNATIVES Council may provide staff direction for any of the above recommendations, or choose not to pre-fund the pension liability at this time. Prepared by: Rosemary Hallick, Financial Services Analyst Reviewed by: Claudia Martinez, Interim Finance Director Attachment: 1.Fiscal Year 2020/21 Pension Subcommittee Findings 146 ATTACHMENT 1 Fiscal Year 2020/21 Pension Study Findings Summary of Financial Advisory Commission (FAC) Subcommittee On December 2, 2020 the FAC appointed Commissioners Twohey and Way to review the City’s outstanding pension obligations with the City’s Financial Services Analyst and the Finance Director. This report summarizes key findings of the subcommittee. The Committee reviewed and discussed the following items: •CalPERS Actuarial Reports for the City’s three pension tiers •CalPERS Asset Liability Management cycle (ALM) •Viewed an interview on the historical performance of CalPERS and its impact on agencies •Financial statement note disclosure pertaining to pension obligations •How the pension trust is reported in the financial statements •How the assets in the pension trust can be applied to outstanding pension obligations •When pension trust assets decrease the reportable pension obligation •How extra payments to CalPERS are applied to outstanding pension obligations •Reviewed pension obligations and accelerated payments with the City’s actuarial consulting firm (GovInvest). The work of the subcommittee was reviewed by the full FAC during a study Session at the February 24, 2021 meeting. At the request of Commissioners, Staff conducted further financial analysis of pre-funding options and the item was reviewed again as a Business Item at the April 6, 2021 FAC meeting. At that time the FAC voted unanimously to advance the recommendations to the City Council. CalPERS Actuarial Reports Actuarial reports are provided by CalPERS to each member agency, and are generally available by August of each year. The reports lag by one year, so for example the most recent report dated July 2020 is the actuarial valuation as of June 30, 2019. The City of La Quinta (City) receives three reports, one for each pension plan tier. CalPERS actuarial reports include the following information: •Employer unfunded accrued liability payment projections for five years •Employer normal cost rates for bi-weekly payroll calculations •Employee bi-weekly payroll contribution rate for the next two years •Funded ratio of each pension tier 147 •Summarized amortization schedule for each tier’s unfunded liability •Amortization schedule alternatives when applicable •Funding history •Discount rate sensitivity analysis •Hypothetical plan termination liability calculations Key findings are summarized below: This chart shows the sensitivity of City’s net pension liability when changes to the discount rate are applied. Classic Tier Tier 2 PEPRA Tier Hire Date On and after 12/16/1983 On and after 12/17/2012 On and after 1/1/2013 Benefit Formula 2.5% at age 55 2% at age 60 2% at age 62 Benefit Vesting Schedule 5 years of service 5 years of service 5 years of service Benefit Payments monthly for life monthly for life monthly for life Retirement Age 50 and up 50 and up 52 and up Required employee contribution rate 8.000%7.000%6.750% Required employer contribution rate 11.432%8.081%6.985% Number of Active Members*37 8 53 Number of Retired Members*35 1 0 * As of June 30, 2019 from CalPERS valuation reports. Classic Tier Tier 2 PEPRA Tier Entry Age Normal Accrued Liability 50,417,881$ 532,890$ 1,340,430$ Plan's Market Value of Assets 35,957,546$ 505,580$ 1,253,920$ Unfunded Accrued Liability 14,460,335$ 27,310$ 86,510$ Funded Ratio 71.3%94.9%93.5% Unfunded Liability Payments Fiscal Year 2016/17 471,501$ -$ 20$ Fiscal Year 2017/18 564,145$ 201$ 150$ Fiscal Year 2018/19 698,026$ 5,197$ 8,591$ Fiscal Year 2019/20 842,026$ 4,955$ 11,921$ Fiscal Year 2020/21 952,096$ 5,590$ 19,433$ Fiscal Year 2021/22 1,108,426$ 1,962$ 17,529$ Fiscal Year 2022/23 1,224,000$ 2,000$ 18,000$ Fiscal Year 2023/24 1,295,000$ 2,000$ 18,000$ Fiscal Year 2024/25 1,371,000$ 2,000$ 18,000$ Fiscal Year 2025/26 1,412,000$ 2,000$ 18,000$ Fiscal Year 2026/27 1,449,000$ -$ -$ 148 Asset Liability Management (ALM) Cycle The CalPERS ALM cycle is currently underway. The ALM includes a review of CalPERS investment portfolio’s anticipated returns and retirement plan liabilities, which are based on demographic and economic factors and trends, including future salary and payroll growth, retirement ages, inflation, and life expectancy. The goal of the ALM process is to balance the expected cost of future pension payments with the expected future investment returns. During the last ALM cycle the discount rate (anticipated investment rate of return and inflation rate) was lowered from 7.5% to 7% over a three-year period, which resulted in increased unfunded liability contributions from member agencies including the City of La Quinta. The City’s required unfunded accrued liability (UAL) payments have increased by $563,421 over the past four years, from $564,496 in 2017/18 to $1,127,917 in 2020/21. The current ALM cycle findings are anticipated to be completed by November 2021 with recommended changes effective July 2022. Financial Statements Pension Disclosures The Annual Comprehensive Financial Statement (ACFR) includes a summary of the City’s outstanding pension obligation in Note 8 – Defined Benefit Pension Plan. The ACFR’s Note 8 includes the following information: •A description of the plan •Benefits provided •Contributions made during the fiscal year •Pension liabilities, pension expenses and deferred outflows and deferred inflows of resources related to pensions •Actuarial methods and assumptions used to determine total pension liability •Discount rate •Sensitivity of the proportionate share of the net pension liability to changes in the discount rate •Pension plan fiduciary net position CalPERS Investment and Pension Funding CalPERS investment and pension funding facts at-a-glance for fiscal year 2019/20 are included as Exhibit A. Annual investment returns from 2011 to 2020 have been as high as 21.7% or as low as 0.1%. Annualized investment returns for 20 and 30 years have been 5.5% and 8.0% respectively. 149 Every dollar paid to CalPERS retirees comes from three sources: investment earnings, employer (agency) contributions, and member (employee) contributions. CalPERS’s investment portfolio contains over $440 billion in assets (as of 3/29/2021), which are strategically allocated in a variety of investment options, some of which are not available to other public agencies. Pension Trust Performance and Uses The City established a pension trust in August 2019 with an initial contribution of $6,540,000. An additional contribution of $3,640,000 was made in fiscal year 2019/20. The pension trust balance reported in the 2019/20 ACFR was $10,249,738. The pension trust balance as of February 28, 2021 was $10,997,147. Investments are in a moderately conservative investment strategy which has dual goals of current income and capital appreciation. A major portion of the assets are committed to income producing securities; therefore, market fluctuations are expected. The February 2021 pension trust statement indicates the City’s pension trust performance is as follows: The Section 115 Trust was established to set aside money to fund the City’s pension obligation. Contributions to the Section 115 Trust are irrevocable, the assets are dedicated to providing benefits to plan members, and the assets are protected from creditors of the City. The section 115 Trust addresses the City’s pension obligations by accumulating assets to reduce the net pension liability. However, in accordance with generally accepted accounting principles, the assets in the Section 115 Trust are not considered to have present service capacity as plan assets and are therefore considered restricted assets of the City in the General Fund rather than pension plan assets. The assets held in trust will be considered pension plan assets at the time they are transferred out of the Trust into the pension plan with CalPERS. 150 Accelerated Payments To CalPERS Additional contributions made directly to CalPERS, known as Additional Discretionary Payments (ADPs), can be applied to specific tiers and amortization bases within tiers. The greatest interest rate savings are derived by choosing to apply additional payments to the highest balance with the longest amortization period. The classic tier’s Schedule of Plan’s Amortization Bases is included as an example in Exhibit B. When agencies pay the unfunded liability in a lump sum each July rather than making monthly payments, the liability payment is slightly reduced. The City budgets the full monthly amount each year and at mid-year if revenues are on target, the City sends the savings directly to CalPERS as an additional contribution to the unfunded liability. For the past three years the City has been sending additional payments from savings directly to CalPERS as follows: Since the Classic Tier has the greatest liability with the longest amortization, accelerated payments are recommended for this tier when fiscally feasible. If the City were to follow the 10-year amortization payment schedule in the Classic Tier, the liability would be paid in 10 years and $5,967,437 in interest savings would be realized. Additional payments could be included in the General Fund budget for consideration each fiscal year. The additional payments and savings based on a 15-year and 10-year amortizations are summarized on the next page. CalPERS Pension Outlook Tool CalPERS has an online tool which allows member agencies to calculate savings based on ADPs. Any number of scenarios can be entered, such as one-time payments or multi-year payments. The tool is based on total liability for all three of the City’s plans (Classic, Tier 2 and PEPRA). Using a scenario of a one-time payment of $1.0 million to CalPERS, the City would save $2.37 million over the next 24 years as compared to the current amortization schedule. The savings come in the form of reduced required annual UAL payments, starting with a $60,000 savings in 2021/22. A copy of this scenario is attached as Exhibit C. Fiscal Year Classic Tier Tier 2 PEPRA Tier Total 2018/19 -$ 15,353$ 22,060$ 37,413$ 2019/20 -$ 20,000$ 10,000$ 30,000$ 2020/21 33,000$ -$ -$ 33,000$ TOTAL 33,000$ 35,353$ 32,060$ 100,413$ 151 152 Every effort has been made to verify the accuracy of the information, which is intended for general use only. 01-2021-1 Facts at a Glance for Fiscal Year 2019–20Investment & Pension Funding Investments (PERF *) Total Fund Market Value & Fund Returns by Fiscal Year** (for FY end 6/30) (in billions) (% ) 2020 $392.5 4.7% 2019 $372.6 6.7% 2018 $354.0 8.6% 2017 $326.4 11.2% 2016 $302.0 0.6% 2015 $301.9 2.4% 2014 $300.3 18.4% 2013 $257.9 13.2% 2012 $233.4 0.1% 2011 $237.5 21.7% * Public Employees' Retirement Fund (PERF) ** Time-weighted rate of return net of investment expenses Annualized Investment Returns* (for FY end 6/30) 1 year 4.7% 3 years 6.6% 5 years 6.3% 10 years 8.5% 20 years 5.5% 30 years 8.0% * Time-weighted rate of return net of investment expenses Discount Rate Changes 2017-18* (State) 7.5% Ž 7.375% 2018-19* (School/PA) 7.5% Ž 7.375% 2018-19* (State) 7.375% Ž 7.25% 2019-20* (School/PA) 7.375% Ž 7.25% 2019-20* (State) 7.25% Ž 7.0% 2020-21* (School/PA) 7.25% Ž 7.0% 2012 7.75% Ž 7.5% 2004 8.25% Ž 7.75% * FY required contribution Total Fund Market Value 1988–2020 (for FY end 6/30) $45.4 bil $301.8 bil $172.3 bil $76.6 bil $392.5 bil $247.7 bil $0 $50 $100 $150 $200 $250 $300 $350 $400 '20'19'18'17'16'15'14'13'12'11'10'09'08'07'06'05'04'03'02'01'00'99'98'97'96'95'94'93'92'91'90'89'88 EXHIBIT A 153 Investments (cont'd) Facts at a Glance for Fiscal Year 2019–20 Investment & Pension Funding » 2 Current Asset Allocation 28+11+6+2+53+H53.1% Public Equity 28.2% Global Fixed Income 11.3% Real Assets 6.3% Private Equity 1.1% Other: 0.9% Liquidity 0.2% Trust Level* Asset Allocation Strategic Current Asset Allocation Allocation Public Equity 53.1% 50.0% Global Fixed Income 28.2% 28.0% Real Assets 11.3% 13.0% Private Equity 6.3% 8.0% Liquidity 0.9%1.0% Trust Level* 0.2% — * The Trust Level includes Multi Asset Class, Completion Overlay, Risk Mitigation, Absolute Return Strategies (Direct Investments only), Plan Level Transition and other Total Fund level portfolios. California Investments 89+11+H11.1% California investments as percentage of the total fund $43.6 billion Fair Value (in millions) Total California Investments $43,646 Public Equity* $22,418 Global Fixed Income** $7,911 Real Assets*** $12,526 Private Equity*** $791 * Includes listed public equities corporate bonds. ** Fixed income also includes a portion of MBS & ABS, which have significant geographical exposure to CA & MHLP. *** As of March 31, 2020 Sustainable Investing CalPERS actively engages with the companies we own to protect the long-term sustainability of our investment. From issues regarding environmental responsibility to safe labor practices, we keep an open dialog with company leaders and vote our proxies. 14,000+Number of companies where CalPERS cast proxy votes in 2020 worldwide (calendar year) * The Trust Level includes Multi Asset Class, Completion Overlay, Risk Mitigation, Absolute Return Strategies (Direct Investments only), Plan Level Transition and other Total Fund level portfolios. 154 Facts at a Glance for Fiscal Year 2019–20 Investment & Pension Funding » 3Pension Funding Funded Status of Retirement Plans by Member Category State School PA Total 2018–19 70.0%  * 68.5% * 70.8% * 70.2%* 2017–18 69.5%  * 68.6% * 70.4% * 69.8%* 2016–17 65.8% * 68.7% * 69.5% * 68.0%* 2015–16 62.3% 67.8% 66.2% 68.3% 2014–15 69.4% 77.5% 74.5% 73.1% 2013–14 72.1% 82.0% 77.9% 76.3% 2012–13 66.1% 76.2% 70.5% 69.8% 2011–12 66.1% 75.4% 70.1% 69.6% * Based on a 7.0% discount rate and includes the terminated agency pool and 1959 survivor benefit plan. Contributions, 10-Year Review (in thousands) Employer Member Investment Contributions Contributions & Other Income 2019–20 $22,039,561 $4,901,000 $18,516,994 2018–19 $15,612,678 $4,664,618 $22,969,664 2017–18 $19,917,796 * $4,415,129 $27,448,098 2016–17 $12,329,837 $4,214,578 $32,977,020 2015–16 10,892,489 4,015,754 1,548,442 2014–15 9,997,705 3,826,072 6,702,997 2013–14 8,777,602 3,775,038 45,598,044 2012–13 8,123,833 3,897,078 30,291,983 2011–12 7,772,913 3,598,437 (196,014) 2010–11 7,465,397 3,600,089 43,907,436 * Amount includes an additional $6 billion dollar contribution by the state. Funded Status Total PERF 30+70+H70.2% 2018–19*30+70+H70.6% 2019–20** * The PERF is the Public Employees' Retirement Fund. This percentage includes the terminated agency pool and the 1959 survivor benefit plan. Percentage based on a 7.0% discount rate. ** This estimate percentage does not include the terminated agency pool and the 1959 survivor benefit plan. Percetange based on a 7.0% discount rate. Total Employer Contributions 44+43+13+H$22 bil School districts and Charter Schools $2.9 billion / 13% State of California $9.8 billion  / 44% Public agencies $9.3 billion / 43% Shared Responsibility Every dollar paid to CalPERS retirees comes from three sources*: 32+13+55+H$1 Investment earnings 55¢ CalPERS employers 32¢ CalPERS members 13¢ * Income over the last 20 years.155 CALPERS ACTUARIAL VALUATION - June 30, 2019 Miscellaneous Plan of the City of La Quinta CalPERS ID: 2186535078 Rate Plan belonging to the Miscellaneous Risk Pool Page 11 Schedule of Plan’s Amortization Bases Note that there is a two-year lag between the valuation date and the start of the contribution fiscal year. •The assets, liabilities, and funded status of the plan are measured as of the valuation date: June 30, 2019. •The required employer contributions determined by the valuation are for the fiscal year beginning two years after the valuation date: fiscal year 2021-22. This two-year lag is necessary due to the amount of time needed to extract and test the membership and financial data, a nd the need to provide public agencies with their required employer contribution well in advance of the start of the fiscal year. The Unfunded Accrued Liability (UAL) is used to determine the employer contribution and therefore must be rolled forward two years from the valuation date to the first day of the fiscal year for which the contribution is being determined. The UAL is rolled forward each year by subtracting the expected payment on the UAL for the fiscal year and adjusting for interest. The expected payment on the UAL for a fiscal year is equal to the Expected Employer Contribution for the fiscal year minus the Expected Normal Cost for the year. The Employer Contribution for the first fiscal year is determined by the actuarial valuation two ye ars ago and the contribution for the second year is from the actuarial valuation one year ago. Additional discretionary payments are reflected in the Expected Payments column in the fiscal year they were made by the agency. Reason for Base Date Est. Ramp Level 2021-22 Ramp Shape Escala- tion Rate Amort. Period Balance 6/30/19 Expected Payment 2019-20 Balance 6/30/20 Expected Payment 2020-21 Balance 6/30/21 Minimum Required Payment 2021-22 Share of Pre-2013 Pool UAL 6/30/13 No Ramp 2.75% 15 4,668,054 389,618 4,591,794 395,381 4,504,234 406,254 Non-Investment (Gain)/Loss 6/30/13 100% Up/Down 2.75% 24 (42,644) (2,860) (42,671) (2,895) (42,663) (2,974) Investment (Gain)/Loss 6/30/13 100% Up/Down 2.75% 24 4,623,390 310,123 4,626,234 313,830 4,625,442 322,460 Non-Investment (Gain)/Loss 6/30/14 100% Up/Down 2.75% 25 3,896 207 3,955 262 3,961 269 Investment (Gain)/Loss 6/30/14 100% Up/Down 2.75% 25 (3,430,258) (182,085) (3,482,026) (230,256) (3,487,589) (236,588) Assumption Change 6/30/14 100% Up/Down 2.75% 15 2,184,693 162,485 2,169,546 206,300 2,108,016 211,974 Non-Investment (Gain)/Loss 6/30/15 100% Up/Down 2.75% 26 (176,354) (7,038) (181,419) (9,489) (184,303) (12,187) Investment (Gain)/Loss 6/30/15 100% Up/Down 2.75% 26 2,084,746 83,199 2,144,617 112,172 2,178,709 144,071 Non-Investment (Gain)/Loss 6/30/16 80% Up/Down 2.75% 27 (329,390) (8,898) (343,243) (13,489) (353,317) (18,480) Investment (Gain)/Loss 6/30/16 80% Up/Down 2.75% 27 2,580,570 69,714 2,689,097 105,678 2,768,020 144,779 Assumption Change 6/30/16 80% Up/Down 2.75% 17 811,167 29,941 836,977 45,569 848,428 62,430 Non-Investment (Gain)/Loss 6/30/17 60% Up/Down 2.75% 28 (69,068) (960)(72,910)(1,938) (76,009) (2,987) Investment (Gain)/Loss 6/30/17 60% Up/Down 2.75% 28 (1,298,061) (18,034) (1,370,271) (36,424) (1,428,513) (56,139) Assumption Change 6/30/17 60% Up/Down 2.75% 18 899,515 16,991 944,905 34,456 975,407 53,106 Non-Investment (Gain)/Loss 6/30/18 40% Up/Down 2.75% 29 198,381 0 212,268 2,899 224,128 5,958 Investment (Gain)/Loss 6/30/18 40% Up/Down 2.75% 29 (387,128) 0 (414,227) (5,657) (437,371) (11,626) Assumption Change 6/30/18 40% Up/Down 2.75% 19 1,380,003 (21,113) 1,498,443 27,938 1,574,435 57,412 EXHIBIT B 156 CALPERS ACTUARIAL VALUATION - June 30, 2019 Miscellaneous Plan of the City of La Quinta CalPERS ID: 2186535078 Rate Plan belonging to the Miscellaneous Risk Pool Page 12 Schedule of Plan’s Amortization Bases (continued) Reason for Base Date Est. Ramp Level 2021-22 Ramp Shape Escala- tion Rate Amort. Period Balance 6/30/19 Expected Payment 2019-20 Balance 6/30/20 Expected Payment 2020-21 Balance 6/30/21 Minimum Required Payment 2021-22 Method Change 6/30/18 40% Up/Down 2.75% 19 387,543 (1,397) 416,116 7,758 437,219 15,943 Non-Investment (Gain)/Loss 6/30/19 No Ramp 0.00% 20 194,568 0 208,188 0 222,761 20,328 Investment (Gain)/Loss 6/30/19 20% Up Only 0.00% 20 176,712 0 189,082 0 202,318 4,423 Total 14,460,335 819,893 14,624,455 952,095 14,663,313 1,108,426 The (gain)/loss bases are the plan’s allocated share of the risk pool’s (gain)/loss for the fiscal year as disclosed in “Allocation of Plan’s Share of Pool’s Experience/Assumption Change” earlier in this section. These (gain)/loss bases will be amortized in accordance with the CalPERS amortization policy in effect at the time the base was established. 157 Fiscal Year Cost (in $M)1,000,000$ Miscellaneous Pool 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32 2032-33 2033-34 Payroll 7,160,000$ 7,360,000$ 7,560,000$ 7,770,000$ 7,980,000$ 8,200,000$ 8,430,000$ 8,660,000$ 8,900,000$ 9,140,000$ 9,390,000$ 9,650,000$ 9,920,000$ 10,190,000$ Baseline Normal Cost 720,000$ 720,000$ 730,000$ 730,000$ 740,000$ 750,000$ 760,000$ 770,000$ 780,000$ 790,000$ 790,000$ 800,000$ 810,000$ 820,000$ UAL Payment 980,000$ 1,130,000$ 1,240,000$ 1,310,000$ 1,390,000$ 1,430,000$ 1,450,000$ 1,490,000$ 1,530,000$ 1,570,000$ 1,610,000$ 1,650,000$ 1,640,000$ 1,630,000$ Total Employer Cost 1,700,000$ 1,850,000$ 1,970,000$ 2,050,000$ 2,130,000$ 2,180,000$ 2,210,000$ 2,260,000$ 2,310,000$ 2,350,000$ 2,400,000$ 2,460,000$ 2,450,000$ 2,440,000$ Total Employer Rate 23.77%25.07%26.04%26.37%26.73%26.62%26.22%26.07%25.91%25.75%25.60%25.44%24.71%23.98% Scenario Normal Cost 720,000$ 720,000$ 730,000$ 730,000$ 740,000$ 750,000$ 760,000$ 770,000$ 780,000$ 790,000$ 790,000$ 800,000$ 810,000$ 820,000$ UAL Payment 980,000$ 1,070,000$ 1,170,000$ 1,240,000$ 1,320,000$ 1,360,000$ 1,370,000$ 1,410,000$ 1,450,000$ 1,480,000$ 1,520,000$ 1,560,000$ 1,550,000$ 1,530,000$ Total Employer Cost 1,700,000$ 1,790,000$ 1,900,000$ 1,980,000$ 2,060,000$ 2,110,000$ 2,130,000$ 2,180,000$ 2,220,000$ 2,270,000$ 2,320,000$ 2,370,000$ 2,360,000$ 2,350,000$ Total Employer Rate 23.77%24.33%25.12%25.45%25.81%25.70%25.30%25.15%24.99%24.83%24.68%24.52%23.79%23.06% Impact on Cost Employer Cost Savings -$ (60,000)$ (70,000)$ (70,000)$ (70,000)$ (80,000)$ (80,000)$ (80,000)$ (80,000)$ (80,000)$ (90,000)$ (90,000)$ (90,000)$ (90,000)$ Total Employer Rate 0.00%-0.74%-0.92%-0.92%-0.92%-0.92%-0.92%-0.92%-0.92%-0.92%-0.92%-0.92%-0.92%-0.92% 6/30/2020 6/30/2021 6/30/2022 6/30/2023 6/30/2024 6/30/2025 6/30/2026 6/30/2027 6/30/2028 6/30/2029 6/30/2030 6/30/2031 6/30/2032 6/30/2033 Baseline Accrued Liability 54,810,000$ 57,470,000$ 60,280,000$ 63,240,000$ 66,360,000$ 69,660,000$ 73,150,000$ 76,830,000$ 80,720,000$ 84,840,000$ 89,190,000$ 93,790,000$ 98,650,000$ 103,810,000$ Market Value of Assets 40,090,000$ 42,730,000$ 45,670,000$ 48,890,000$ 52,370,000$ 56,130,000$ 60,150,000$ 64,420,000$ 68,980,000$ 73,850,000$ 79,060,000$ 84,610,000$ 90,550,000$ 96,830,000$ UAL - Baseline 14,720,000$ 14,750,000$ 14,610,000$ 14,350,000$ 13,990,000$ 13,530,000$ 13,000,000$ 12,410,000$ 11,740,000$ 10,980,000$ 10,130,000$ 9,170,000$ 8,110,000$ 6,980,000$ Funded Ratio 73.14%74.34%75.76%77.31%78.91%80.57%82.23%83.84%85.45%87.05%88.64%90.22%91.78%93.28% Scenario Accrued Liability 54,810,000$ 57,470,000$ 60,280,000$ 63,240,000$ 66,360,000$ 69,660,000$ 73,150,000$ 76,830,000$ 80,720,000$ 84,840,000$ 89,190,000$ 93,790,000$ 98,650,000$ 103,810,000$ Market Value of Assets 40,090,000$ 43,760,000$ 46,720,000$ 49,940,000$ 53,420,000$ 57,180,000$ 61,190,000$ 65,460,000$ 70,010,000$ 74,870,000$ 80,060,000$ 85,600,000$ 91,510,000$ 97,760,000$ UAL - Scenario 14,720,000$ 13,710,000$ 13,560,000$ 13,300,000$ 12,940,000$ 12,480,000$ 11,960,000$ 11,370,000$ 10,710,000$ 9,970,000$ 9,130,000$ 8,190,000$ 7,150,000$ 6,040,000$ Funded Ratio 73.14%76.14%77.50%78.98%80.50%82.08%83.66%85.20%86.73%88.25%89.76%91.27%92.76%94.18% Impact on UAL -$ (1,040,000)$ (1,050,000)$ (1,050,000)$ (1,050,000)$ (1,050,000)$ (1,050,000)$ (1,040,000)$ (1,030,000)$ (1,020,000)$ (1,000,000)$ (980,000)$ (960,000)$ (930,000)$ EXHIBIT C 158 Fiscal Year Cost (in $M) Miscellaneous Pool Payroll Baseline Normal Cost UAL Payment Total Employer Cost Total Employer Rate Scenario Normal Cost UAL Payment Total Employer Cost Total Employer Rate Impact on Cost Employer Cost Savings Total Employer Rate Baseline Accrued Liability Market Value of Assets UAL - Baseline Funded Ratio Scenario Accrued Liability Market Value of Assets UAL - Scenario Funded Ratio Impact on UAL 2034-35 2035-36 2036-37 2037-38 2038-39 2039-40 2040-41 2041-42 2042-43 2043-44 2044-45 10,470,000$ 10,760,000$ 11,050,000$ 11,360,000$ 11,670,000$ 11,990,000$ 12,320,000$ 12,660,000$ 13,010,000$ 13,370,000$ 13,730,000$ 820,000$ 830,000$ 840,000$ 860,000$ 890,000$ 910,000$ 940,000$ 960,000$ 990,000$ 1,010,000$ 1,040,000$ 1,590,000$ 1,520,000$ 780,000$ 690,000$ 600,000$ 530,000$ 480,000$ 340,000$ 320,000$ 250,000$ 120,000$ 2,410,000$ 2,350,000$ 1,620,000$ 1,550,000$ 1,490,000$ 1,440,000$ 1,410,000$ 1,300,000$ 1,300,000$ 1,260,000$ 1,160,000$ 23.04%21.85%14.65%13.69%12.73%11.98%11.47%10.26%10.03%9.45%8.43% 820,000$ 830,000$ 840,000$ 860,000$ 890,000$ 910,000$ 940,000$ 960,000$ 990,000$ 1,010,000$ 1,040,000$ 1,490,000$ 1,420,000$ 680,000$ 590,000$ 490,000$ 420,000$ 360,000$ 220,000$ 200,000$ -$ -$ 2,320,000$ 2,250,000$ 1,520,000$ 1,450,000$ 1,380,000$ 1,330,000$ 1,300,000$ 1,180,000$ 1,190,000$ 1,010,000$ 1,040,000$ 22.12%20.93%13.73%12.77%11.81%11.06%10.55%9.34%9.11%7.59%7.59% (100,000)$ (100,000)$ (100,000)$ (100,000)$ (110,000)$ (110,000)$ (110,000)$ (120,000)$ (120,000)$ (250,000)$ (120,000)$ -0.92%-0.92%-0.92%-0.92%-0.92%-0.92%-0.92%-0.92%-0.92%-1.86%-0.84% 6/30/2034 6/30/2035 6/30/2036 6/30/2037 6/30/2038 6/30/2039 6/30/2040 6/30/2041 6/30/2042 6/30/2043 6/30/2044 109,260,000$ 115,030,000$ 121,160,000$ 127,680,000$ 134,610,000$ 141,980,000$ 149,820,000$ 158,160,000$ 167,030,000$ 176,480,000$ 186,530,000$ 103,480,000$ 110,490,000$ 117,870,000$ 124,970,000$ 132,420,000$ 140,260,000$ 148,520,000$ 157,270,000$ 166,430,000$ 176,160,000$ 186,450,000$ 5,780,000$ 4,540,000$ 3,290,000$ 2,720,000$ 2,190,000$ 1,720,000$ 1,300,000$ 890,000$ 610,000$ 320,000$ 90,000$ 94.71%96.05%97.28%97.87%98.37%98.79%99.13%99.43%99.64%99.82%99.95% 109,260,000$ 115,030,000$ 121,160,000$ 127,680,000$ 134,610,000$ 141,980,000$ 149,820,000$ 158,160,000$ 167,030,000$ 176,480,000$ 186,530,000$ 104,380,000$ 111,350,000$ 118,690,000$ 125,740,000$ 133,140,000$ 140,920,000$ 149,120,000$ 157,780,000$ 166,860,000$ 176,500,000$ 186,680,000$ 4,880,000$ 3,680,000$ 2,470,000$ 1,940,000$ 1,470,000$ 1,060,000$ 710,000$ 380,000$ 180,000$ (20,000)$ (150,000)$ 95.53%96.80%97.96%98.48%98.91%99.25%99.53%99.76%99.89%100.01%100.08% (900,000)$ (860,000)$ (820,000)$ (770,000)$ (720,000)$ (660,000)$ (590,000)$ (520,000)$ (430,000)$ (340,000)$ (230,000)$ Total Employer Cost Savings (2,370,000)$ 159 160 City of La Quinta CITY COUNCIL SPECIAL MEETING: April 20, 2021 STAFF REPORT AGENDA TITLE: PROJECT UPDATE AND PRESENTATION FOR SILVERROCK RESORT REGARDING SCHEDULE, AND DEVELOPER PROGRESS AND PROCESS TO CURE DEFAULT RECOMMENDATION Discuss SilverRock Resort development schedule and developer progress and process to cure default. EXECUTIVE SUMMARY •In November 2014, Council approved a Purchase, Sale and Development Agreement (Agreement) with SilverRock Development Company (SDC). •Since April 2016, SDC has been preparing plans for the hotels, the spa, the shared conference facility (in conjunction with Montage); the plans and specifications for the master site infrastructure; plans for the golf clubhouse; and plans for hotel branded residential. •This Agreement was amended in April 2017 in part to advance the schedule to complete the luxury and lifestyle hotels. •In May 2017, SDC initiated the work to realign golf course holes to accommodate the luxury hotel and improve the golf experience; this work was completed in November 2017. •This Agreement was amended in November 2018 primarily to update schedule and project phasing to enable closing of the $212 million construction financing with Mosaic Real Estate. •In April 2019, SDC commenced mass grading of the site in preparation for vertical development; this work was completed in November 2019. •In March 2020 just after the COVID-19 pandemic started, SDC provided the first of several updates to Council including notification that they would be delaying the start of vertical construction as a result of the pandemic but that both SDC and their financing partner Mosaic Real Estate (Mosaic) are committed to the successful completion of SilverRock Resort. STUDY SESSION ITEM NO. 2 161 • On April 15, 2020 SDC provided The City with a Force Majeure notice relating to impacts to the development schedule associated with the Covid-19 pandemic. • In April 2021, the City issued a notice of default to the SDC, per the terms of the agreement. The agreement identified completion of the two hotels, spa, conference facility, and permanent golf clubhouse by December 31, 2020. BACKGROUND/ANALYSIS SilverRock Development Company (SDC) has been accelerating their efforts in recent months to have final maps, precise grading and construction plans ready for permit issuance on the two hotels, spa, shared conference facility, clubhouse and Montage/Pendry branded residential. This effort is considerable and is performed in good faith to diligently move the project forward and into vertical construction. However, cost escalation as a result of material and supply shortages, increased demand, and rising labor costs has created the need for an additional $80 million of financing in order to capitalize the project. SDC has been securing contractor guaranteed maximum prices (GMP’s) for all project components while seeking new capital to close the budget gap. On April 14, 2021, SDC informed staff that they have received a formal commitment letter to fully capitalize the project and are working on schedule revisions that they will be presenting during this meeting. In consideration of the aforementioned and knowing that new financing will require an amendment to the Agreement prior to closing of financing, staff has requested that SDC provide a letter from Mosaic indicating approval of the restructured capitalization as well as their continued commitment to fund until the additional financing is closed. The recent notice of default outlines that a financing plan, a revised schedule of performance and associated amendments to the Agreement would require Council approval to cure the default. SDC will be providing updates regarding current project status, financing and proposed revisions to schedule of performance. Prepared by: Jon McMillen, City Manager 162 DEPARTMENTAL REPORT ITEM NO. 1 163 164 165 166 COMMUNITY RESOURCES PERIODIC REPORT In response to local declaration and other State and County orders,the department shifted roles to provide COVID-19 related Public Safety and Social Service needs. Code Compliance / Animal Control January 1 –March 31, 2021 DEPARTMENTAL REPORT ITEM NO. 4 162 305 165275 1391 520 251 930 696 398 1626 822 175 1319 323 Cases Inspections Complaints Jan-Mar 2020 Apr-Jun 2020 Jul-Sep 2020 Oct-Dec 2020 Jan-Mar 2021 As shown in the bar graph below,Code continues to experience a significant number in calls for service compared to pre-Covid.Number of cases and complaints have decreased; however,number of inspections remains high,in the 1300s. Short Term Vacation Rentals (STVR) New STVR cases: •this quarter -175 •last quarter -398 STVR Citations: •this quarter -77 •last quarter -98 STVR Suspensions •this quarter -12 •last quarter -21 The STVR Hotline is managed by Code staff Monday through Saturday from 8 am to 5 pm. As part of a pilot program, the city hired a security company to patrol STVR properties and respond to hotline calls Thursday,Friday and Saturday between 6 pm to 2 am.As of December 18,2020 city switched security companies and is now working with Associa Desert Resort Management Company. 22 65 100 160 134 144 January February March Hotline Calls 2020 2021 167 452 273 445 723 635 743 Jan Feb Mar Site Inspections 2020 (Pre-Covid)2021 Code Compliance Top Code Violations: •STVR Violations: 139 •Vehicles: 71 •Property Maintenance: 45 False Alarms •$83,438 fees collected to date •24.5% decline compared to same quarter last year •Businesses with excessive false alarms this quarter: 14 prior quarter: 13 Site inspections are required to confirm violations and include all types of inspections, including STVRs and regular code complaints (e.g.trash containers,landscaping,property maintenance issues,etc.). 185 158 157 123 150 155 90 98 135 Jan Feb Mar False Alarms 2019 2020 2021 Due to COVID-19,false alarm fees were paused to lessen some of the economic hardships brought by the pandemic.Notifications of false alarms continued to be sent in the interim. As the State of California is scheduled to fully reopen on June 15,2021,City of La Quinta will reinstate false alarm fees at that time to continue to maintain the program’s downward trend. 168 Animal Control Update Riverside County Animal Services Due to COVID-19,shelters are open to pet adoption by appointment only.In the event of a pet emergency or animal control question or if you are interested in adopting,fostering or rescuing,please call 951-358-7387.Potential adopters,fosters or rescues can also send an email to shelterinfo@rivco.org or visit their website at:https://www.rcdas.org/. 72 165 50 254 Licensing Statistics New Renewed Closed Not Renewed 20 20 7 4 8 5 2 1 1 Impounds Stray Stray-Dead Stray-Known Wait Owner Surrendered Foster Return Confiscated Dispo Requested Adoption Return Transfer From Another Agency 5 7 11 6 1 Outcomes AdoptionTransfer Adoption PartnerReturn to OwnerEuthanized UntreatableIn Foster Home 169 Social Services & Community Programs January 1 –March 31, 2021 FIND Food Distribution & Wellness Center •Distributed food to 11,200+persons at Coral Mountain,Hadley Villas, Vista Dunes, Washington Street Apartments and Wolff Waters . •FIND provided mobile pantries for food distribution five times per month at La Quinta High School and La Quinta Community Fitness Center &Park. •Curative provided drive-thru COVID-19 testing Monday-Friday;approximately over 11,000 tests that have been done this quarter. •Continue to provide virtual/outdoor fitness programs;476 fitness members who participated in appointment-based fitness when the facility re-opened on March 22. •Wellness Center has provided drive-up services for taxes with Coachella Valley Tax Services and has served 190 people in February and March. Library/Museum/Creation Station Makerspace •Over 17,000+items were circulated through Library express/curbside services and self-check out.Over 1,800+people participated in the virtual/recorded program offerings and library staff assisted with 2,714 reference questions. •Museum provided the Uncertain Times and Tattooed and Tenacious virtual online exhibits that were viewed by 800+participants.Girls Who Code,Good Reads Book Club,Desert Lecture Collaborative,STITCH Fiber Arts Club,Desert Lecture Collaborative,and Brown Bag TED Talks all provided via Zoom to 343 participants. •Creation Station Makerspace provided 200+express services offering craft kits,3D printing, and laser cutting projects.Over 1,730+virtual programming views on Facebook &YouTube.Collaborations with libraries from La Quinta,Mecca,Palm Desert, Thousand Palms,and the Living Desert Zoo. 170 Pillars of the Community Awards •Small recognition ceremony was held on March 31 in the outdoor courtyard at City Hall for the 2020 and 2021 honorees. •Mayor and Council Members presented awards shared remarks honoring all three recipients. •Victory Grund,2021 Pillar of the Community honoree,Alan Woodruff,2020 Pillar of the Community honoree,and Jeff Smith,2019 Senior Inspiration Award recipient. •Promoted via social media and City’s website and also showed the ceremony on Facebook Live. Community Virtual Exhibitions 171 172 LA QUINTA SHERIFF’S STATION QUARTERLY REPORT January 1, 2021 –March 31, 2021 Statistics Priority 1 –Involve circumstances that pose a clearly defined threat to human life or property; Priority 2 –Involve circumstances of an urgent but not life-threatening nature (e.g. minor assaults and batteries); Priority 3 –Involve circumstances which are neither urgent nor life-threatening (e.g. disturbances of the peace); Priority 4 –Incidents occurring in the past or “cold” calls. 9.27 11.94 18.37 20.24 5.25 12.48 21.78 27.74 5.69 15.28 24.25 22.11 Priority 1: Average Response Priority 2: Average Response Priority 3: Average Response Priority 4: Average Response Average Response Time January February March 11 375 365 212 22 368 396 204 20 393 459 261 Priority 1: Calls for Service Priority 2: Calls for Service Priority 3: Calls for Service Priority 4: Calls for Service Number of Calls for Service January February March DEPARTMENTAL REPORT ITEM NO. 8 Response times may vary depending on other ongoing calls. If there is a serious call in progress, response times to Priorities 2, 3 and 4 will be affected successively. 173 0 0 2 55 1 13 7 12 0 0 7 43 1 9 7 9 1 0 1 53 3 9 12 13 Rape Homicide Aggravated Assault Larceny Robbery Burglary Vehicle Theft Simple Assault Crime Statistics December January February Crime stats are provided by the Sheriff’s main office in Riverside and are released 30-days after the end of the month. Therefore, this graph includes information for Dec. 2020 to Feb. 2021. The March numbers will be included in the next quarterly report. Special Enforcement Team & Business District •Actions: 119 •Property Recovered: $3,600.00 •Narcotics Seized: 14.8g •Marijuana: 0 Traffic Team •Actions: 1,938 Community Service Officers & Crime Prevention Specialists •Actions: 954 •Community Meetings: 0 (COVID-19 restrictions) •Trainings:0 (COVID-19 restrictions) 21 311 751119 573 Citations Seat Belt Citations Excessive Speed Citations Other Hazard Citations Other Non-Hazard Citations Citations Other 4 4 43 87 23 Collisions DUI Collisions DUI Injury Collision DUI Arrest Traffic Collisions Traffic Injury Collision School Resource Officers •Actions: 0 (COVID-19 restrictions) Narcotics Task Force •Actions in La Quinta: 28 •Narcotics Seized: 6.07 pounds (97.12 oz) •50 Oxy pills / 114.9 (Meth) •Cocaine 16.3 g Gang Task Force •Actions in La Quinta: 65 •Narcotics Seized: 120 g •Assets Forfeiture: $4,000.00 Citizens on Patrol •Actions: 7 •Hours Donated: 740.75 Actions by Teams: 174 FIRE DEPARTMENT QUARTERLY REPORT January 1, 2021–March 31, 2021 Incident Response Activity Incident Type # Medical 853 False Alarm 81 Public Service Assistance 50 Traffic Collision 45 Standby 12 Ringing Alarm 9 Residential Fire 4 Vehicle Fire 4 Wildland Fire 4 Other Fire 2 Hazardous Materials 2 Other Miscellaneous 1 Rescue 1 Incident Total In La Quinta 1,068 Average Enroute to On-Scene Time Enroute Time: When a unit has been acknowledged as responding. On-scene Time: When a unit has been acknowledged as being on-scene. <5 Minutes +5 Minutes +10 Minutes +20 Minutes Average Min.% 0 to 5 Min. 1,022 686 97 6 5.16 59.84 Truck Report Truck 86 recorded 11 responses in La Quinta during this quarter. DEPARTMENTAL REPORT ITEM NO. 9 Mutual Aid LQ Resources Responding in LQ 1,028 LQ Resources Aiding Other Jurisdictions 688 Resources Aiding LQ 257 175 Significant Incidents 1.On 1/5/21,CAL FIRE/Riverside County Fire Department units responded to reports of a fire with explosions heard at the rear of Lowe’s Hardware.Engine 83 arrived to find numerous stacked pallets along the exterior wall plus a cage of propane cylinders well engulfed with fire.No injuries were reported. 2.On 2/20/21,units from the Riverside County Fire Department responded to a family dwelling structure fire.The fire originated in the void space surrounding the back side of the natural gas fireplace.No injuries were reported. 3.On 2/26/21, units from CAL FIRE/Riverside County Fire Department were summoned to a fire inside a residence.Firefighters were able to contain the fire to room and contents of a rear bedroom plus adjoining areas.No one was found in the home and no injuries were reported. 4.On 3/25/21, firefighters responded to a reported inaccessible rescue at the La Quinta Cove Trail. Firefighters arrived to find an adult male that had fallen fifteen feet while hiking.Firefighters assisted the patient to be air lifted off the trail to a nearby street where an ambulance was on site to take him to the hospital. Fire Inspection Report 1st Quarter Statistics – Office of the Fire Marshal: •Development Plan Reviews – 124 •Planning Case Reviews – 16 •Construction inspections – 215 •Facility Inspections – 104 Plan Reviews: •The American Express Golf Tournament –COVID modified event review of event structures and safety plan. •Epic Storage –New TI (tenant improvement), New Fire Alarm, Fire Sprinkler TI reviews completed/approved. •Tiffany’s Sweet Spot –TI Plan Reviews completed and approved. •Griffin Ranch TTM (tentative tract map) Modification –Approved. Construction Inspections: •The American Express Golf Tournament -Special event inspections. •Silverrock Event Venue –Alternative Fire Access installation of Grasspave2 assembly. •Estates @ Carmela –Reactivated tract with new model homes. •“Signature @ PGA West” –Reactivated tract with model homes under development. •La Quinta Resort & Spa –Function test of replacement Fire Alarm System. •Starbucks (Calle Tampico) –New building and tenant inspections. •Shadow Rock Church –Fire protection system improvement inspections. •Residential Fire Sprinkler System inspections: The Madison Club, Hideaway, Residence Club, Griffin Ranch, Floresta, Andalusia, Carmella, Signature and throughout the Cove. Facility Inspections: •State Fire Marshal Mandated Annual Inspections were conducted on the following facilities: •DSUSD Public School Campuses in La Quinta •Embassy Suites •Homewood Suites •The Chateau •Caleo Bay Alzheimer’s Care •The Palms –Gracious Living •Apartment Complex •Villagio •Wolff Waters •Coral Mountain •Legacy Villas •Vista Dunes •Washington Street •LQ Courtyard •Silverhawk •Casitas Las Rosas •Seasons @ La Quinta •Stadium (Condos) @ PGA West 176 FINANCIAL ADVISORY COMMISSION MINUTES 1 FEBRUARY 24, 2021 SPECIAL MEETING FINANCIAL ADVISORY COMMISSION SPECIAL MEETING MINUTES WEDNESDAY, FEBRUARY 24, 2021 CALL TO ORDER A special meeting of the Financial Advisory Commission (Commission) was called to order at 4:00 p.m. by Chairperson Mills. This meeting was held by teleconference pursuant to Executive orders N-25-20, N- 29-20, N-33-20, N-35-20, and N-60-20 executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions of the Ralph M. Brown Act (Government Code § 54950 et seq.). PRESENT: Commissioners Batavick, Hoffner, Hunter, Rosen, Twohey, Way and Chairperson Mills ABSENT: None STAFF PRESENT: Management Assistant Delgado, Accounting Manager Martinez, Financial Services Analyst Hallick, Public Works Director/City Engineer McKinney, and Management Analyst Mignogna, and Finance Director Romero. PLEDGE OF ALLEGIANCE Commissioner Rosen led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA None CONFIRMATION OF AGENDA Confirmed ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS None CONSENT CALENDAR ITEMS 1. APPROVE MEETING MINUTES DATED FEBRUARY 10, 2021 2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED DECEMBER 31, 2020 REPORT AND INFORMATIONAL ITEM NO. 28 177 FINANCIAL ADVISORY COMMISSION MINUTES 2 FEBRUARY 24, 2021 SPECIAL MEETING 3. RECEIVE AND FILE SECOND QUARTER 2020/21 TREASURY REPORTS FOR OCTOBER, NOVEMBER, DECEMBER 2020 4. RECEIVE AND FILE FEDERAL AWARDS REPORTS IN ACCORDANCE WITH THE UNIFORM GUIDANCE FOR YEAR ENDED JUNE 30, 2020 Staff provided the Commission with an overview of the federally-funded projects listed on page 6 of the Federal Awards Reports, included as Attachment 1 to the staff report for Consent Calendar Item No. 4 in the agenda packet. Motion A motion was made and seconded by Commissioners Twohey/Hoffner to approve the Consent Calendar, as submitted. Motion passed unanimously. BUSINESS SESSION 1. APPOINT TWO FINANCIAL ADVISORY COMMISSIONERS TO FORM A 10-YEAR FINANCIAL PROJECTIONS TASK FORCE Finance Director Romero presented the staff report, which is on file in the Finance Department. Commissioners Batavick and Way expressed their willingness to serve on the 10-year financial projections task force. Motion A motion was made and seconded by Commissioners Hunter/Twohey to appoint Commissioners Batavick and Way to serve on the 10-year financial projections task force. Motion passed unanimously. 2. APPOINT TWO FINANCIAL ADVISORY COMMISSIONERS TO FORM A LONG-RANGE STRATEGIC PLANNING TASK FORCE Commissioner Mills presented the staff report, which is on file in the Finance Department. Commissioners Hoffner, Mills, and Rosen expressed their willingness to serve on the long-range strategic planning task force. Motion A motion was made and seconded by Commissioners Way/Rosen to appoint Commissioners Hoffner, Mills, and Rosen to serve on the long-range strategic planning task force. Motion passed unanimously. 3. RECEIVE AND FILE THE 2020/21 MID-YEAR BUDGET REPORT Financial Services Analyst Hallick and Accounting Manager Martinez presented the staff report, which is on file in the Finance Department. The Commission and staff discussed General fund expenses and revenue adjustments; grant funding on additional expenditures; Facility and Fleet vehicle 178 FINANCIAL ADVISORY COMMISSION MINUTES 3 FEBRUARY 24, 2021 SPECIAL MEETING funding adjustments and process for vehicle purchases; expenses in So. Coast Air Quality restricted fund for electric vehicle (EV) charging stations, the quantity located in La Quinta and their locations. Staff said EV charging stations for the City are required by the state and would provide the Commission with state regulations in regards to EV charging stations. The Commission recommended that the Planning Commission form a strategy to evaluate for future expenses and needs for EV charging stations. Discussion followed regarding reserve balances and unassigned fund balance. Motion A motion was made and seconded by Commissioners Way/Hoffner to receive and file the 2020/21 mid-year budget report. Motion passed unanimously. STUDY SESSION 1.DISCUSS PROJECTS TO BE INCLUDED IN FISCAL YEARS 2021/22 THROUGH 2025/26 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET Management Analyst Mignogna and Public Works Director/City Engineer McKinney presented the staff report, which is on file in the Finance Department. Discussion followed on funding and study plan for the Village Art Plaza project. Commissioner Hoffner provided a summary of the review process and findings, review conclusions, and recommendations found on the FAC Commissioner CIP Budget Committee Report, included as Attachment 1 to the staff report. He also mentioned that the subcommittee for the CIP budget recommended that the proposed budget of $44.3 million for fiscal years 2021/22 through 2025/26 be presented to Council for consideration. Commissioner Batavick mentioned best practices to review the 5-years versus the 1-year and shared his experience on the subcommittee and review process. Staff mentioned that the initial review for the CIP projects start at the annual community workshop for the City and shared further review process of project priorities and funding. The Commission expressed consensus for the CIP budget subcommittee recommendations. Finance Director Romero said a copy of the subcommittee s report would be incorporated in a presentation to Council next week along with the Commissions comments from this meeting. 2. DISCUSS PRELIMINARY GENERAL FUND REVENUE PROJECTIONS FOR THE FISCAL YEAR 2021/22 BUDGET Finance Director Romero presented the staff report, which is on file in the Finance Department. The Commission and staff discussed strategy and planning process for reviewing revenues and expenditures. 179 FINANCIAL ADVISORY COMMISSION MINUTES 4 FEBRUARY 24, 2021 SPECIAL MEETING 3. FINANCIAL ADVISORY COMMISSION SUBCOMMITTEE (Subcommittee) RECOMMENDATIONS Finance Director Romero and Financial Services Analyst Hallick presented the staff report, which is on file in the Finance Department. Commissioner Twohey and Way shared their experience of serving on the scope of work and findings; and thanked staff obligations. The Commission and staff discussed unfunded liability payments to California Public Employees Retirement System Agency (CalPERS); funded ratio for pension tiers; current and alternative amortization schedules; and the Subcomm recommendations included in the staff report. The following was also noted as recommendations by the Commission: Presenting an analysis and the value between return on investments and additional payments sent to CalPERS Including the potential of increasing trust fund to match current liability for the next reserve study The Commission also expressed that they liked the flexibility of choosing when and if additional payments should be made to CalPERS. Staff said the report would be updated with current discussion recommendations and brought forth for review by the Subcommittee before being presented in a study session to Council. 4. DISCUSS LIBRARY DEVELOPMENT IMPACT FEE (DIF) FUND LOAN AND REPAYMENT CALCULATIONS Finance Director Romero presented the staff report, which is on file in the Finance Department. The Commission and staff discussed terms to the outstanding library DIF loan due to the Successor Agency, implementation of interest, and process for recognizing quarterly payments and interest. Commissioner Hoffner said that further review is to be done by the DIF fund loan Subcommittee and that the next meeting is scheduled for tomorrow, Thursday, February 25th. 180 FINANCIAL ADVISORY COMMISSION MINUTES 5 FEBRUARY 24, 2021 SPECIAL MEETING DEPARTMENTAL REPORTS 1. THIRD QUARTER 2020 (JULY-SEPTEMBER) SALES TAX UPDATE FOR THE CITY OF LA QUINTA Financial Services Analyst Hallick presented the staff report, which is on file in the Finance Department. The Commission commended Financial Services Analyst Hallick for a great summary update. Commissioner Mills asked Finance Director Romero to provide an update on the economic impacts workshop she had attended earlier today. Finance Director Romero thanked Commissioner Way for also attending, said it was informative, noted how the City is well ahead with some of the processes already, and said staff would provide the Commission with the link to the workshop as there are other great recommendations suggested for consideration. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Rosen/Hoffner to adjourn this meeting at 6:48 p.m. Motion passed unanimously. Respectfully submitted, Jessica Delgado, Management Assistant City of La Quinta, California 181 182 POWER POINTS CITY COUNCIL MEETING APRIL 20, 2021 4/20/2021 1 City Council April 20, 2021 City Council April 20, 2021 Closed Session In Progress 1 2 4/20/2021 2 Pledge of Allegiance 3 4 4/20/2021 3 WRITTEN PUBLIC COMMENTS – APRIL 20, 2021 IN SUPPORT OF STVRs WRITTEN PUBLIC COMMENTS – APRIL 20, 2021 IN SUPPORT OF STVRs 5 6 4/20/2021 4 WRITTEN PUBLIC COMMENTS – APRIL 20, 2021 IN SUPPORT OF STVRs WRITTEN PUBLIC COMMENTS – APRIL 20, 2021 IN OPPOSITION OF STVRs 7 8 4/20/2021 5 City Council Meeting April 20, 2021 B1 - INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING CHAPTER 3.25 OF THE LA QUINTA MUNICIPAL CODE BY ADDING SECTION 3.25.056 RELATED TO NON-ISSUANCE OF NEW SHORT-TERM VACATION RENTAL PERMITS 9 10 4/20/2021 6 Background Ordinance 591 adds Section 3.25.055 to LQMC which codifies that new STVR permits shall not be processed or issued, unless one of the following exception applies: 1) Tourist Commercial zones 2) Village Commercial zones 3) Subject to a development agreement or a condition of approval tied to entitlement approved by the City and STVRs are an intended use authorized by the CC&Rs, and 4) SilverRock Resort Specific Plan. Title 3: Chapter 3.25 Code Ordinance Amendments •Add Section 3.25.056 Limited additional exemption for HOAs that apply and request to be exempted only if all of the following criteria are met: Use of STVRs are authorized under the HOA CC&Rs; Voting membership of the HOA approves by a simple majority vote (fifty percent plus one) to be exempted from the non- issuance of new permits, and vote confirms that all residential dwellings within the HOA may apply for a new STVR permit; and HOA certifies that it has complied with any other voting requirements pursuant to the CC&Rs or other operative documents governed by the HOA. 11 12 4/20/2021 7 Title 3: Chapter 3.25 Code Ordinance Amendments If the voting membership of the HOA votes to approve to be exempted from the non-issuance of new permits, the provisions regarding the non-issuance of new permits shall no longer apply to, or ever be applicable, to any of the residential dwellings within the HOA upon certification by the city that the criteria above have been met. Any application submitted may only occur one time and shall be based upon the vote by the voting members of the HOA identified at the time of the first application submitted to the city. Title 3: Chapter 3.25 Implementation of Proposed Additional Limited Exemption The non-issuance of new STVR permits, proposed in Ordinance 591, applies city-wide; Exemptions to the city-wide application are not going to be based on district maps that would be developed at an administrative level; For the proposed additional limited exemption, its applicability is not based on a map, but based on, among other criteria, that the CC&Rs authorize STVRs as a permitted use; as such, the criteria for this exemption relies on recorded CC&Rs governing an HOA, which are public records and ascertainablebyanyonepotentiallysubject to the proposed ordinance. 13 14 4/20/2021 8 Tourist Commercial zones •Center Pointe •Rancho La Quinta •Legacy Villas •La Quinta Resort •SilverRock •Signature at PGA West •S/W corner 62nd and Madison •N/W corner 64th and Madison Village Commercial zone •Embassy Suites (Casitas Las Rosas) 6 HOA communities allow STVRs: 1. Monticello 2. Legacy Villas 3. Los Estados @Santa Rosa Cove 4. Santa Rosa Cove 5. Puerta Azul 6. PGA West 15 16 4/20/2021 9 Legacy Villas entirely within Tourist Commercial zone. Puerta Azul: condition of approval of their entitlement with the City - STVRs are an intended use and authorized under the CC&Rs. HOAs can apply and request to be exempted: 1. Monticello 2. Legacy Villas 3. Los Estados @Santa Rosa Cove 4. Santa Rosa Cove 5. Puerta Azul 6. PGA West 17 18 4/20/2021 10 HOAs that  allow STVR # of  Improved  Parcels # of  Permitted  STVR Density  Permitted  STVR 2020 Code  Actions  (Notice/ Suspensions 2020 Code  Citations Monticello 206 12 5.8% 3 2 Los Estados @  Santa Rosa  Cove 40 7 17.5% 1 0 Santa Rosa  Cove 334 67 20.1% 2 0 PGA West 2,747 454 16.5% 183 82 STVR Density and Code Action/Citations Data 19 20 4/20/2021 11 City Council Meeting April 20, 2021 B2 - INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING SECTIONS 14.16.040 AND 14.16.110 OF LA QUINTA MUNICIPAL CODE RELATED TO UNAUTHORIZED ENCROACHMENTS IN PUBLIC RIGHT-OF-WAY AND LIABILITY FOR DAMAGES City Council Meeting April 20, 2021 B3 - INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING THE LA QUINTA MUNICIPAL CODE BY REMOVING REFERENCE TO A “DARK SKY ORDINANCE” FROM SECTION 5.80.060 21 22 4/20/2021 12 City Council Meeting April 20, 2021 B4 – Agreement for Law Enforcement Services Agreement Terms •Effective  Date: July 1, 2021 to June 30, 2023 •130 daily patrol hours (about 25 Deputies at 1,884 productive hours) •One (1) Lieutenant  •Two  (2) Sergeants •Two  (2) Motor  Officers •Three (3) Traffic  Officers •Five (5) Special Enforcement Team  (SET) •Two  (2) Deputy Sheriff Officers assigned to Violent Crime Gang Task   Force & Coachella Valley Narcotics Task  Force •Six (6) Community Service Officer II positions  23 24 4/20/2021 13 In Progress •Community Service Officers (CSOs) Work  Reallocation Pilot Program •Program started February 2021 •5 out of 6 CSOs are participating in program •Training completed •Tracking  progress underway •Public Safety Camera System installation in progress •Completion date: June 2021 •Continue to monitor existing police services metrics and exploring police  expense reduction opportunities Questions 25 26 4/20/2021 14 City Council April 20, 2021 B5 – 2020/21 Third Quarter Budget Report 27 28 4/20/2021 15 General  Fund •Sales tax & STVR rental TOT continue to exceed original projections •Staff continued fiscal prudence resulted in minimal expense increases •Transfers  out to SRR for golf course to offset reduced revenues and increase  operational expenses due to COVID •Police savings will transfer out to Public Safety Fund •Measure G revenue increase will go to Measure G Reserves Special   Revenue  Funds •Transfer  in to Public Safety Fund from police savings •Increase to developer fees based on actual YTD activity  •Transfer  in to SRR for golf course operations  Account No. Description Revenues Expenses 203-0000-49500 Transfers In, From General Fund 332,000 Account No. Description Revenues Expenses 215-0000-43210 LLD Assessments (19,900) Account No. Description Revenues Expenses 249-0000-41900 Allocated Interest 1,000 Account No. Description Revenues Expenses 252-0000-41900 Allocated Interest 2,000 Account No. Description Revenues Expenses 254-0000-43200 Developer Fees 60,000 Account No. Description Revenues Expenses 601-0000-49500 Transfers In, From General Fund 300,000 TOTAL ALL FUNDS 675,100 - SilverRock Golf Course Fund (601) SPECIAL REVENUE FUNDS Public Safety Fund (203) Lighting and Landscape Fund (215) SA 2011 Low/Mod Bond Fund (249) Civic Center DIF Fund (252) Community and Cultural Centers DIF Fund (254) 29 30 4/20/2021 16 Summary –All Funds Fund # Fund Name Revenues Expenses 101 General Fund 2,645,000$ 409,600$ 203 Public Safet y Fund 332,000 - 215 Lighting and Landscape Fund (19,900) - 249 SA 2011 Low/Mod Bond Fund 1,000 - 252 Civic Center DIF Fund 2,000 - 254 Community and Cultural Centers DIF Fund 60,000 - 601 SilverRock Golf Course Fund 300,000 - TOTAL ADJUSTMENTS ALL FUNDS 3,320,100$ 409,600$ General Fund   Totals •Surplus number does not include the YTD increases to  Measure G revenues, as those have been assigned to  Measure G reserves TOTAL REVENUES 74,597,367 TOTAL EXPENDITURES 71,508,897 AMENDED BUDGET SURPLUS/(DEFICIT) 3,088,470$ 2020/21 GENERAL FUND BUDGET SUMMARY 31 32 4/20/2021 17 Measure G Reserves 2019/20 Ending Balance, Measure G Reserves $8,736,219 2020/21 Measure G Revenue Budget, Adopted $8,197,200 2020/21 Public Safety Contract Services ($4,545,000) 2020/21 X-Park Landscaping ($275,000) 2020/21 Highway 111 Corridor Improvements ($250,000) 2020/21 Measure G Budget, Q2 adjustment $1,500,000 2020/21 Measure G Budget, Q3 adjustment $920,000 2020/21 Use of Measure G Reserves, SilverRock Event Site ($244,700) 2020/21 Use of Measure G Reserves, Alongi Building ($160,000) 2020/21 Use of Measure G Reserves, SilverRock Event Site ($290,000) 2020/21 Use of Measure G Reserves, SilverRock Soil Stabilization ($10,000) 2020/21 Use of Measure G Reserves, SilverRock Event Site ($427,250) 2020/21 Projected Ending Balance, Reserves $13,151,469 Measure G Summary Unassigned Reserves General Fund Unassigned Reserves 6/30/2020 19,094,651$ 2nd Quarter Allocation to Reserves (8,160,000) Projected Budget Surplus 3,088,470 PROJECTED UNASSIGNED RESERVES 14,023,121$ 33 34 4/20/2021 18 City Council Meeting April 20, 2021 S1 – Pension Funding 35 36 4/20/2021 19 FAC  Study Dec. 2, 2020 Commissioners Way  and Twohey named   to  subcommittee on  December 2, 2020 Jan and Feb  2021 Subcommittee met  three times, on  1/15/2021,  1/26/2021, and  2/11/2021 Feb. 24, 2021 Findings presented  to the entire FAC   during a study  session on February  24, 2021 Apr. 7, 2021 FAC  voted on April 7,  2021 to recommend  Council review  findings  Reviewed and Discussed CalPERS  Actuarial  Reports  Asset  Liability  Management  Cycle Historical  Performance  of CalPERS City Financial  Statements Pension Trust   Assets Accelerated  Payment  Savings Consultant  Analysis  37 38 4/20/2021 20 How are Pensions Funded CalPERS Returns FYTD Return as of December 31, 2020 is 13.4%, with  fund value at $442 Billion 39 40 4/20/2021 21 Sensitivity to Discount Rate Discount Rate 6.00% 7.00% 8.00% Normal Costs 25.21% 20.16% 16.30% Unfunded Liability $21,199,011 $14,460,335 $8,885,929 Funded Status 62.90% 71.30% 80.20% * As of June 2019 CalPERS annual actuarial report Pension  Tier Overview Classic Tier Tier 2 PEPRA Tier Hire Date On and after 12/16/1983 On and after 12/17/2012 On and after 1/1/2013 Benefit Formula 2.5% at age 55 2% at age 60 2% at age 62 Benefit Vesting Schedule 5 years of service 5 years of service 5 years of service Benefit Payments monthly for life monthly for life monthly for life Retirement Age 50 and up 50 and up 52 and up Required employee contribution rate 8.000% 7.000% 6.750% Required employer contribution rate 11.432% 8.081% 6.985% Number of Active Members* 37 8 53 Number of Retired Members* 35 1 0 Entry Age Normal Accrued Liability $50,417,881 $532,890 $1,340,430 Plan's Market Value of Assets $35,957,546 $505,580 $1,253,920 Unfunded Accrued Liability $14,460,335 $27,310 $86,510 Funded Ratio 71.3% 94.9% 93.5% * As of June 30, 2019 from CalPERS valuation reports. 41 42 4/20/2021 22 Required Unfunded Liability Payments Unfunded Liability Payments Classic Tier Tier 2 PEPRA Tier Fiscal Year 2016/17 $471,501 $0 $20 Fiscal Year 2017/18 $564,145 $201 $150 Fiscal Year 2018/19 $698,026 $5,197 $8,591 Fiscal Year 2019/20 $842,026 $4,955 $11,921 Fiscal Year 2020/21 $952,096 $5,590 $19,433 Fiscal Year 2021/22 $1,108,426 $1,962 $17,529 Fiscal Year 2022/23 $1,224,000 $2,000 $18,000 Fiscal Year 2023/24 $1,295,000 $2,000 $18,000 Fiscal Year 2024/25 $1,371,000 $2,000 $18,000 Fiscal Year 2025/26 $1,412,000 $2,000 $18,000 Fiscal Year 2026/27 $1,449,000 $0 $0 CalPERS Amortization  Schedules •15‐year and 10‐year  savings are presented  –15‐year  amortization  saves $2,804,240 –10‐year  amortization  saves $5,967,437 43 44 4/20/2021 23 CalPERS Pension Outlook Tool •Example of one‐time $1.0 additional payment •Saves $350,000 in UAL payments over just the first five years •Saves $2,370,000 over the full amortization period Findings Summarized •Has the greatest liability and lowest funded ratio The Classic Tier •Currently underway, expected completion 11/2021, changes effective in 7/2022 CalPERS ALM process may increase future unfunded liability payments •If the discount rate decreases the obligation increases •If the discount rate increases the obligation decreases Financial statement pension disclosures include sensitivity analysis  • Balance as of 2/28/2021 is $10,997,147 Pension Trust  is fully funded at the target rate 45 46 4/20/2021 24 Recommendations •Review annually with FAC •Retain  current funding in pension trust •Accelerate payments directly to CalPERS when  fiscally feasible  •Include payments for  consideration in the  annual budget process  47 48 4/20/2021 25 City Council Meeting April 20, 2021 S2 – Silverrock Resort Project Update SilverRock Development Company LLC  City of La Quinta – Council Study Session April 20, 2021 49 50 4/20/2021 26 Project Status and  Overview •Stall in Hospitality Investment  during Covid  •Capital Markets now returning to  Hospitality Investment •Cost increases before and during  Covid  •Strong Residential Market •Recovering Hospitality Market  with positive outlook •Project Poised to Advance City Notice of Default  •PSDA Requirements •Schedule of Performance (SOP) is  outdated •Recognition by Developer that due  to the SOP the PSDA is technically  in Default •Developer understood the need for  Civil Default Notice  •No one wants the project to  unwind •We  have come too far and have  overcome too much adversity  together •Process to work through and  remove the default while we keep  moving forward 51 52 4/20/2021 27 Process to Move  Forward  •Take  all steps necessary to move  vertical development forward. •Finalize and close on updated  capital structure •Revise SOP •Revise other important  modifications to the PSDA Capital Structure •Senior Construction Loan Mosaic Real Estate Investors –In  place and already funding. •Property Assessed Clean Energy (PACE)  Financing  Poppy Bank Commitment Letter  Executed and working to close.  Funds alongside Senior Loan for  eligible energy related costs •Common and Preferred Equity  RGC and Private Investors –In place  and funding each month  53 54 4/20/2021 28 Sequence of  Activities on Site Sequence of Activities  Onsite Montage Hotel and Spa  Site Watering – April, 2021 Mylars for Precise Grading Plan Approval –May, 2021 Grading & Pad Certification – June, 2021 Model Room Construction –May to August, 2021 Underground Utilities – June, 2021 Building Construction –July, 2021 Completion – April, 2023 55 56 4/20/2021 29 Sequence of Activities  Onsite Montage Residences  Final Map Approval – April, 2021 Final Map Recordation –July, 2021 Site Watering –May, 2021 Mylars for Precise Grading Plan Approval –May, 2021 Grading & Pad Certification – June, 2021 Underground Utilities – June to September, 2021 Model Homes Building Construction –July, 2021 Model Homes Completion Phase 1 – August, 2022 Sequence of Activities  Onsite Conference and Shared Services Building  Mylars for Precise Grading Plan – Approved Site Watering – June, 2021 Grading & Pad Certification – August, 2021 Building Construction – August, 2021 Completion – April, 2023 57 58 4/20/2021 30 Sequence of Activities  Onsite Golf Clubhouse Mylars for Precise Grading Plan – Approved Site Watering  – June, 2021 Grading & Pad Certification – August, 2021 Building Construction – August, 2021 Completion –September, 2022 Sequence of Activities  Onsite Pendry Residences Final Map Approval –July, 2021 Final Map Recordation –September, 2021 Site Watering –July, 2021 Mylars for Precise Grading Plan Approval – August,  2021 Grading & Pad Certification– August, 2021 Underground Utilities –September, 2021  Phase 1 Building Construction – January, 2022 Phase 1 Completion –February, 2022 59 60 4/20/2021 31 Sequence of Activities  Onsite Pendry Hotel Mylars for Precise Grading Plan –May, 2021 Site Watering – June, 2021 Grading & Pad Certification– August, 2021 Building Construction – April, 2022 Completion – January, 2024 Other PSDA  Amendment Item Short Term  Rentals of Branded Residential  Units to be through Hotels only •SilverRock‐specific City Ordinance to ensure  orderly rental of Branded units •Ensure proper Management by Hotels •Ensure timely and accurate TOT to City processed  on all rentals •City of Healdsburg Example ‐Montage Healdsburg •Similar to other DA Projects, Tourist  Commercial  and Village Commercial Zones  61 62 4/20/2021 32 Thank youThank you 63 64 HAND OUTS CITY COUNCIL MEETING APRIL 20, 2021 CITY COUNCIL MEETING - APRIL 20, 2021 - PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA HANDOUTS BY RESIDENT DOROTHY DUPREE REGARDING NEIGHBOR'S MESSY YARD CITY COUNCIL MEETING - APRIL 20, 2021 - PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA HANDOUTS BY RESIDENT DOROTHY DUPREE REGARDING NEIGHBOR'S MESSY YARD CITY COUNCIL MEETING - APRIL 20, 2021 - PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA HANDOUTS BY RESIDENT DOROTHY DUPREE REGARDING NEIGHBOR'S MESSY YARD CITY COUNCIL MEETING - APRIL 20, 2021 - PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA HANDOUTS BY RESIDENT DOROTHY DUPREE REGARDING NEIGHBOR'S MESSY YARD CITY COUNCIL MEETING - APRIL 20, 2021 - PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDAHANDOUTS BY RESIDENT DOROTHY DUPREE REGARDING NEIGHBOR'S MESSY YARD CITY COUNCIL MEETING - APRIL 20, 2021 - PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA HANDOUTS BY RESIDENT DOROTHY DUPREE REGARDING NEIGHBOR'S MESSY YARD CITY COUNCIL MEETING - APRIL 20, 2021 - PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA HANDOUTS BY RESIDENT DOROTHY DUPREE REGARDING NEIGHBOR'S MESSY YARD WRITTEN PUBLIC COMMENT CITY COUNCIL MEETING APRIL 20, 2021 WRITTEN PUBLIC COMMENT CITY COUNCIL MEETING APRIL 20, 2021 IN GENERAL SUPPORT OF STVRS 1 From:Toral Patel Sent:Tuesday, April 20, 2021 9:28 AM To:City Clerk Mail; Linda Evans; Robert Radi; Kathleen Fitzpatrick; John Pena; Steve Sanchez Subject:Comment on Consent Calendar Item 1 - April 19, 2021 Attachments:21-04-20 Airbnb Letter to La Quinta City Council.pdf  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear Mayor and Councilmembers,  Thank you for the continued opportunity to provide public comment on the proposed non‐issuance of new short‐term  vacation rental permits (Ordinance No. 591). I've attached our latest comment letter for your consideration.  Best,  Toral  M m m Toral Patel  Policy & Communications  April 20, 2021 Honorable Mayor and Members of the City Council City Hall 78495 Calle Tampico La Quinta, California 92253 RE: Non-Issuance of Short-Term Vacation Rental Permits Dear Mayor and Councilmembers, On behalf of Airbnb, I would like to thank you for continuing to take input from stakeholders on the City’s short-term vacation rental (STVR) program. We commend you for recognizing home sharing as a valuable part of the local economy, and adopting regulations that reflect months of stakeholder input and deliberation. We have worked with hundreds of cities around the world to address concerns about perceived impacts to quality of life and are committed to working with you to continue responsible home sharing in La Quinta. However, we are concerned by the City’s proposed non-issuance of new permits in residential areas -- a direction that would have negative impacts on Hosts, is inconsistent with previous government direction, and would create legal exposure. We have detailed our concerns and suggestions below. Economic impact to Hosts and ongoing uncertainty Like so many people, many of our Hosts have been impacted by the global pandemic and the extra income earned from hosting is more important than ever. A number of responsible Hosts in residential areas, however, have been unable to obtain a STVR permit since the initial moratorium, which was issued in August 2020 and has now been thrice extended to June 2021. These Hosts are now blocked from participating in an otherwise legal activity. This is particularly frustrating after over eight months of waiting and watching as the City made incremental changes to its STVR regulations. For several Hosts, moreover, this experience has significantly compounded the economic hardships they are already facing from the pandemic. The City Council’s proposed non-issuance of new permits is a punitive, overbroad measure that perpetuates economic uncertainty for the short-term rental community, as well as the small businesses that support and benefit from it. We urge the City Council to allow those Hosts who have tried to apply for a permit an opportunity to have their application be processed and operate legally. Inconsistent government direction The City’s initial moratorium on new permits was intended to help ensure compliance with local public health orders, and has since been extended three times through the duration of the pandemic and as the City Council considered amendments to its STVR ordinance. During this period, the indication from the City was that this moratorium would be lifted once the public health emergency had abated and regulations had fully been adopted. Now, with the steady increase in the vaccinated population and the City Council’s adoption of updated STVR rules on March 16, the rationale for an indefinite stay on new permits is weak and counterintuitive. In community after community, we have seen that a simple, streamlined permitting process, reasonable fines, and permit revocation are the most effective tools for maximizing compliance. They have been utilized with significant success in countless jurisdictions. Combined with support from short-term rental platforms to remove unpermitted properties, these tools are more than adequate to address irresponsible actors -- while allowing the vast majority of responsible Hosts to continue to bring the benefits of tourism to the community. As such, we urge the City to allow existing Hosts in residential areas an opportunity to apply for a permit, and participate in the implementation of the new STVR rules. City Legal Exposure As witnessed in jurisdictions across the nation, STVR operators that face arbitrary and unduly restrictive short-term rental regulations are compelled to pursue legal action to safeguard their property and economic rights. The City’s proposed “indefinite stay” for the issuance of new STVR permits for residential zones, coupled with the arbitrary allowance of new STVR permits in tourist and commercial facing zones, is ripe for legal challenge. See e.g.,Calvey v. Town Bd. of N. Elba, 2021 U.S. Dist. LEXIS 56686 (N.D.N.Y. Mar. 25, 2021);Vill. of Tiki Island v.Ronquille, 463 S.W.3d 562 (Tex. App. 2015);Ebner v. Sandusky, 2013-Ohio-2475. Likewise, there are troubling questions concerning whether the City’s “indefinite” stay is effectively a moratorium except in name only to circumvent applicable legal requirements.See, e.g.,Tahoe-Sierra Pres. Council,Inc. v. Tahoe Reg'l Plan. Agency, 535 U.S. 302 (2002). Put directly, the legal exposure here is the risk of multiple lawsuits brought by STVR owners unfairly excluded from the City’s STVR permitting process. The merit of these lawsuits, given the nature of the as-applied, partial regulatory and equal protection claims, will depend on an examination of each plaintiff ’s respective facts,which, as demonstrated by the Calvey matter, will likely survive a motion to dismiss and force the City to engage in costly and drawn-out litigation for each respective lawsuit. In lieu of this distinct possibility, the City is well served by identifying a path forward that provides residential operators an opportunity, similar to other operators in other zoning districts, to participate in STVRs in the City. * * * We continue to urge the City Council to fully implement the STVR regulations adopted on March 16, 2021, allowing all existing operators in residential areas an opportunity to apply for a permit. We would like to reiterate our willingness to support La Quinta in implementation and enforcement against bad actors. Our comments here are offered in that spirit. Sincerely, Toral Patel Policy Manager 1 From: Sent:Tuesday, April 20, 2021 2:27 PM To:City Clerk Mail Subject:Fwd: LQ City Council meeting tomorrow  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   From AIRBNB: The majority of La Quinta Hosts are responsible owners/management that contribute to the neighborhood quality of life and support the local community. Council shouldn’t penalize a largely responsible host community - and the small businesses that support it - in efforts to address the few bad actors. Urge them to vote against an indefinite stay on new permits, and ensure that all Hosts have an opportunity to apply for a permit and come into compliance with the new rules. To stay connected with your local Host community, check out VRON-LQ. Thanks, The Airbnb Team Unsubscr be 1 From: Sent:Saturday, April 17, 2021 3:36 PM To:City Clerk Mail Subject:La Quinta City Council Meeting 4-20-21  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Please add these comments to the city council meeting, thanks! Hello, I am a homeowner in the cove area of La Quinta. I have been following the STVR news for some time, which unfortunately has become a heated subject. It appears the City of La Quinta is affording less rights to STVR renters, than it is to long-term renters. I believe this to be a form of discrimination and question the legality. Here are my two quick takes: 1) The 2-strikes and minimum first-offense fine of $2,000 appears to be haste and unfavorable to good- standing homeowners with a short-term rental license. Why should STVR owners with a perfect record with the city be fined so high if one bad actor (who doesn't follow the rules) rents the house? Hosts have no way of screening against rule-breakers. Also, when festivals come back, who's to say these music-oriented renters cannot play their music at a regular volume (before 10pm) while long-term renters can do whatever they want? This appears to be short-sighted and discriminatory. I question the legality of imposing this restriction. If you say someone cannot play music because they are a certain race, or orientation, that would be illegal. Why should short- term renters be discriminated against when long-term renters are not? Would you want to vacation at a pool house if you cannot even play music at a low volume? 2) Increase in license costs. Is it fair to increase 400%+ year over year? Many have lost income, in my case over $35k+ from no festival income. Would the concil revisit this and vote to increase the permit costs slowly, say at a rate of 50% per year max? I have never had a complaint, so the "funding costs" argument for my sake is absolutely irrelevant. All I have done is comply, pay taxes and put money back into the property. I would argue also that many homeowners with STVR licenses supplement their income by renting during the festival seasons only. These people would be very hurt paying $1k+ per year for a license while waiting for the festivals to return. Thanks! Anonymous homeowner who loves La Quinta! 1 From:Cynthia Appolito Sent:Tuesday, April 20, 2021 1:19 PM To:City Clerk Mail Cc:Tony Appolito; Cynthia Appolito Subject:Request exception for STVR at Desert Club Estates Room/home share ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Dear Council Members, My husband Anthony and I have resided here in Desert Club estates since 2005. We PLEAD in FAVOR of STVRs and wish to be able to reinstate our license. We live on property 100% and used to rent out our “ in law suite” since 2016 successfully with out incident. As far as we know, we are in good standing. We did not renew our license because of the pandemic and were (at the time) unsure how we can host safely for all. Since then, we have learned protocols. But too late and missed the window of reinstating our license. We voluntarily did not rent because we did not want to enable the spread of infection at the time. We were in good standing as far as we know, and we feel we continue to be “ punished” not given any leniency to reinstate our license! We feel we are being ignored over larger HOA community exceptions such as PGA, etc. We are at the end of the cul-de-sac and would love to take up Mr Pena’s offer to invite him to see the improvements we put back into our property since we started STVR 5 years years ago! Desert club Estates is a quiet neighborhood and have largely, have had no problems. Our neighborhood has much larger houses and lots, and doesn’t appear to have such “STVR density” , because for the most part have more space between our neighbors and wOder streets. (As compared to the HOA tourist communities and the Cove for example). Signs: “neighbors are for neighbors, not short term rentals” Find the signs OFFENSIVE and unfriendly. We would also like the City to ask these hostile signs to be removed. We counted a total of only 5, in our neighborhood and really feel our the signs are hostile. Ironic we find those owners who have such signs the most invisible. In my daily walks, I don’t even know if they are in fact owner occupied! Is that investigated?. The signs already served its purpose, no need to have signs up indefinitely, just like garage sale signs are not permanent. Frankly, believe it is a detriment for potential buyers to buy into our neighborhood. It’s message is hostile in nature, it Says:” keep out, visitors!” Zones: Where does desert club estates fall? Aren’t we part of the village? We are right across the street from Washington st, and support Old Town La Quinta! And the new Starbucks, silver rock ! Aren’t we a tourist/vacation area? We have lived in Our home for 15 years and have been able to reinvest in our home since STVR. Our home used to be an eye sore. We were going to put an addition to our home and now it has been put on hold. We cannot justify building because the rental income help us fund it. 2 My husband is 77 and I am in my 60’s. We would like to leave our home a legacy for our children to enjoy and continue STVR to pay for itself as a vacation home for them in the future, to be able to vacation in our beautiful desert. Ok, If not STVRs we may all be forced to 31 min day stays. We believe the same “issues” will also be relevant as with STVRs. If no STVRs , then don't allow rent at all. We heard in the last council meeting: “see cars in the driveway and get a bad feeling an STVR!” Implying it is a problem . How does a passer- by, really know if guests are staying 31 day stay vs. 28 day, or 2 week stay? How does one know if it isn’t a family gathering. Owners extended family? Will there then be an ordinance on how many cars parked on the driveway? The notion STVRs and 31 min Rentals are discriminatory. If a complaint is made against a particular party, does code enforcement for example, take in consideration if the offending address have a STVR, or long term, or owner party? I agree with councilman Sanchez’ comment last meeting: cities are getting too involved with a property owner who chooses to rent their property, and potentially impinging on federal law for rights of ownership. Btw: Other cities such as Rancho Mirage, and Palm Desert are in litigation over this very issue following suit from many homeowners who have maintained their rights for STVRs through out California. Sent from my iPhone 1 From: Sent:Saturday, April 17, 2021 10:34 AM To:City Clerk Mail Subject:short-term rentals Follow Up Flag:Follow up Flag Status:Completed  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   My wife and I own a short-term rental in Santa Rosa Cove. We lived in it for several months while our home was being remodeled. Thus, we know all the neighbors. We lost our license because i forgot to renew on time. None of our neighbors had any problem with the behavior of any of our tenants. By not allowing us to renew the City of La Quinta is losing close to $5,000 a year in fees and taxes. It seems that the position the City has taken costs it a considerable sum of money without making the residents or our neighborhood any happier. Kirk and Carol Blacerby 1 From: Sent:Tuesday, April 20, 2021 3:00 PM To:City Clerk Mail Subject:Written comments for 4.20.21 meeting ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when  opening attachments, clicking links or responding to requests for information. **  Hello,  Thank you for taking the time to read my comments. We are in support of lifting the indefinite stay on the STVR  program. We have been waiting to help supplement the income of our home with the STVR program. I understand the  complexities and the importance for balancing the needs of our residents and their quality of life with the opportunities  and benefits the program provides for the city as a whole.  My request is to consider at this stage with the many months of discussions of planning, enforcement changes, etc to  proceed with a plan of action for determining a decision on how to proceed. The prolonged discussions without clear  guidance is challenging for all parties. We have spent lots of time in planning and working on enforcement and  regulations, it would make sense to push an agenda forward of a detailed plan of action of monitoring complaints, fines,  number of STVR’s, attrition of STVR’s due to expired licenses or sales, etc.  Having this data collection period should provide the proper guidance to make an informed decision on finding a  common ground / compromise that allows us to envision an end to this discussion with hopefully a mutual agreement  for future planning.  In summary, i propose a plan of action:  ‐ dashboard of STVR’s (total, net gains, losses and geographic density)  ‐ fines/enforcement events  ‐ complaints investigated  Then consider how to find a path forward. Thank you for your time.  Tony Brar  La Quinta    For public comment  1 From:Tiffany Laine Sent:Tuesday, April 20, 2021 2:59 PM To:City Clerk Mail Subject:Letter for 4pm city council meeting Fwd: LQ City Council meeting tomorrow  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.    To the City Council board members,  I wanted to make my opinion known that I do not support freezing permits for the City of La Quinta. I am a full‐time local  resident and a STR business license holder in the cove.   We should not rule now, on anything permanent, due to freezing business licenses at this time.   My opinion: Our city is still trying to survive covid, and big decision should not be enforced until our city has some kind  of normalcy to it.   La Quinta is a beautiful place and we are all lucky to be living in one of the most coveted cities in the United States right  now. Every celebrity and wealthy individual dreams about having a home in our area. But, we will ruin this if we make  aggressive acts and freezes to business licenses permanently.   I have never had any issues with any of the short term rentals in our area, but I have had multiple harassing  conversations, 10 PM aggressive phone calls and yard signs that are harassing me. I am a very quiet neighbor, and I live  by my self. yet, I can hear the neighbors across the street, on Montezuma and Aveneda Cortez, playing Diana Ross so  loud I can hear it in my bathroom. I’m off for people having fun and enjoying the beautiful weather. But, when the same  neighbors that are on my street disrupt my peace, and I feel verbally attacked and fear for my safety, it has nothing to  do with the wealthy people who vacation in our area... The disturbance comes from the locals who are creating an  unsafe environment by they’re aggressive behavior and signage which decreases the value of our properties.  Thank you and please feel free to conference call me if further questions  are desired.   Tiffany Calhoun, MBA      Get Outlook for iOS  From: Tiffany Laine   Sent: Monday, April 19, 2021 9:46:33 AM  To: John Calhoun   Subject: Fwd: LQ City Council meeting tomorrow   Get Outlook for iOS  2 From: The Airbnb Team <getinvolved@airbnb.com>  Sent: Monday, April 19, 2021 9:40:54 AM  To:  Subject: LQ City Council meeting tomorrow      Hi Tiffany,  A reminder that tomorrow, Tuesday, April 20, at 4 PM City Council will have a second reading of this proposal (see  agenda). It is critical to continue speaking up against the proposed freeze on all new permits.   To request to give verbal public comment, please email the City Clerk’s office  (CityClerkMail@LaQuintaCA.gov) with  the subject line “Verbal Telephonic Comments” by 3pm tomorrow (April 20) and let them know you wish to speak on  the STVR topic.  If you are unable to give live public comment, you can submit written public comments directly to the City Clerk’s office  (CityClerkMail@LaQuintaCA.gov) by 3pm tomorrow (April 20).   The majority of La Quinta Hosts are responsible actors that contribute to the neighborhood quality of life and support  the local community. Council shouldn’t penalize a largely responsible host community ‐ and the small businesses that  support it ‐ in efforts to address the few bad actors. Urge them to vote against an indefinite stay on new permits, and  ensure that all Hosts have an opportunity to apply for a permit and come into compliance with the new rules.   To stay connected with your local Host community, check out VRON‐LQ.  Thanks,   The Airbnb Team         Unsubscr be    1 From:Randie Chaine Sent:Wednesday, April 14, 2021 3:03 AM To:Monika Radeva Subject:Support my right to host  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Randie. I am an Airbnb host, and I share my home and welcome guests to La Quinta. We love spending our  holidays at our home in la Quinta, and have made wonderful family memories over thanksgiving, Christmas and over the  summer. Without being able to rent our home short term, lend it to friends and colleagues, and use it when we want to,  we would no longer be able to come to La Quinta, or be forced to sell our home.  We have become friends with our neighbors, and have helped them through the loss of a child, job loss due to covid,  and so much more. We are an important part of this community.   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Randie Chaine  1 From:John Christopher Sent:Wednesday, April 7, 2021 1:15 PM To:Monika Radeva Subject:Support my right to host  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is John. I am an Airbnb host, and I share my home and welcome guests to La Quinta. My family and I  discovered La Quinta about 6 years ago when we rented a vacation rental for a holiday weekend at PGA West. We  enjoyed the stay so much, we rented again the following year and then purchased a home in PGA West for our personal  enjoyment.   I have several friends that own in PGA West who also went that same route. Short Term Rentals allows people not  familiar with the area to get a taste of how amazing La Quinta is and often times many end up purchasing homes here.  By eliminating STR we not only negatively impact the local economy, small businesses, golf courses and instructors, and  cleaning persons who are just getting back on their feet, we also eliminate the opportunities for others to visit and fall in  love with the beauty of the city. I certainly hope you consider allowing the local economy to continue to grow and thrive,  not become stagnant due to a couple of bad actors. Rules and regulations, not elimination is the route I feel strongly for.  Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   John Christopher  1 From:John Christopher <johnandmichelle@msn.com> Sent:Saturday, April 10, 2021 4:15 AM To:Monika Radeva Subject:Protect my ability to share my home  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is John. I am an Airbnb host, and I share my home and welcome guests to La Quinta. La Quinta is a destination  where people from all over come to and enjoy our city and help the economy here.   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   John Christopher  1 From:Julia Crawford Sent:Monday, April 19, 2021 9:17 PM To:City Clerk Mail Subject:Verbal Telephonic Comment ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Hi I bought my house brand new from the ground up in 2000 because I am not in a gated / hoa community so that I can have full use and enjoyment of my own property. This is without imposed restrictions as to the capacity to rent out long or short term. I understand the need for the city to collect tax on each stay - this is a win win - we are Abiding by all rules and regulations any homeowner in my neighborhood does so that everyone can enjoy their residence in peace and quiet. My neighborhood allows for homes to be rented, leased or lived in as seen fit by the owner. I am applying for the permits required with full expectation of receiving the required permits for Airbnb, VRBO& any other entity I select to use since my Neighbor right beside me is renting out the house as a short term rental. I am within my rights as a homeowner in North LQ to rent out my house as needed. We are across from the Indian Wells tennis & walking distance for the bus run to Coachella. I have a full time Job - based in AZ. Airbnb tenants take care of properties- they are held accountable. My last long term tenant - bailed on last months rent - left me with damages over $3000 and my close neighbors hated the lack of respect from the tenant - they had a squatter- it was miserable - Airbnb / VRBO guests don’t do this stuff. I am not backing down on this, I have lived here for 20+ years and intend on many more! Sincerely Julia Crawford Sent from my iPhone 1 From:Charles DeMarais Sent:Thursday, April 8, 2021 4:58 PM To:Monika Radeva Subject:Please support vacation rentals in La Quinta  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Charles. I am an Airbnb host, and I share my home and welcome guests to La Quinta. We occasionally rent  our property via AirBnb as well as to friends for a couple of very good reasons:  1. Yes, the income helps us cover our costs to ensure that we can maintain our home. We’re happy to purchase new furniture and supplies from local stores. We also hire local painters, flooring companies, handy man services, etc. And  we’re also happy to donate our lightly used goods to local charities.   2. We’ve hosted people from Southern California, across the US and around the world. They come to visit our community and go to our restaurants, shop in our stores and go to museums, parks, etc. They are great contributors to  the economic health of the area.   3. I would much rather have visitors in homes than hundreds or thousands of people stay in high rise hotels that block views and add to traffic.   Short term rentals are valuable to homeowners and to the city.   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Charles DeMarais  1 From:David Dow Sent:Monday, April 19, 2021 11:08 AM To:City Clerk Mail Subject:STVR Moratorium  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear Council members,  My wife and I have been residents of La Quinta for more than 30 years.  We have also traveled  the world, staying in STVRs and enjoying the local culture, shopping and cooking with the  residents.  We recently invested $1 million dollars for a home in PGA West, in an association  that has grandfathered our ability to STVR. Your continuing moratorium has not allowed us to  rent for less than 31 day stays.  Our concern is that there is no flexibility in the definition of  what is Short Term.  Does it not make more sense to sell permits that allow for minimum 7, 10,  or even 14 day stays? Renting our house in season for 31 plus days is not difficult, but  requiring stays of 31+ days after May is an entirely different situation.  We are not interested  in weekend renting, finding the caliber of tenant is much superior when renting for a week or  longer.  It is also disturbing that the City is discriminating against it’s residents, while making  exceptions for City owned or sponsored residents (i.e. Silver Rock etc.) and seeing no conflict  of interest.  The City has set some very good standards for going forward, which we feel will  only make quality STVRs more appealing for all.  How can we move forward with our desire to  obtain some sort of permit, even if issued requiring longer stays?  Are you making exceptions for associations that currently allow or have grandfathered  STVRs?  Who can help us?  Respectfully,  David and Nancy Dow  Sent from Mail for Windows 10  1 From:Nancy Dubin Sent:Monday, April 12, 2021 6:30 PM To:Monika Radeva Subject:Protect my ability to share my home  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Nancy. I am an Airbnb host, and I share my home and welcome guests to La Quinta. I bought my home in La  Quinta because it is close to my children. I am a very senior citizen and would like to spend as much time with them as  possible. However, I cannot afford to live here full time, so I need short term tenants to be able to accomplish this  Life purpose. It is a beautiful home and I know others, who might not be able to afford to buy in La Quinta, would get  great joy vacationing here!  This ban hurts so many people and takes so much income away from the town. How can this make sense to anyone?   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Nancy Dubin  1 From:Tanisha Eaves Sent:Saturday, April 17, 2021 8:51 AM To:City Clerk Mail Subject:New Permit for STR for Primary Residents ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Dear City Counsel, I am a new home owner in La Quinta Cove as of May 2020. I bought my home as an option to use it as a permanent residence and leave for a few months out of the year to my secondary home. While I have tried to become compliant to rent my home for the months that I am not there, the moratorium has been delayed again and again. I do understand the frustrations from neighbors that have short term renters that have not follow policy from the city. On the other hand, I do think the city thrives from short term vacationers that are compliant and respectful in residential neighborhoods. There are many small businesses and old town La Quinta and surrounding areas that benefit from vacationers. In addition to, the city benefits from financial gains as they can collect a percentage of the home owners profit from renters. I believe with proper noise awareness systems, rules, and guidelines that new short term vacation permit applicants should be allowed — but then strict policy implemented by the City should be there to enforce those that violate and disrupt the neighborhoods. While my home in La Quinta is my primary residence, I would like to keep my primary residence but rent the home out for a short term basis for whatever amount of months not to exceed per year that is deemed doable by the city of La Quinta. Please reconsider new permits with “strict guidelines and mandatory adherence” for those primary home owners that want to apply for short term vacation permits. I believe it became problematic because the city did not have a strict enforce for those that maintain existing permits, and it allowed the neighborhoods to be disrupted and cause grief and complaints for everyone. I really love La Quinta and I hope to be able to maintain my home for my family and being able to rent it out a few months of the year helps me to cover those costs. I am also more than happy to comply with the rules and give a percentage of my profits to the city. There should be nothing wrong with allowing those that spend half the year at their La Quinta home be able to rent it out on a short-term basis to others for another part of the year. I beg you to reconsider. Sincerely, Tanisha Eaves Owner Real Hair Smoothie 10008 National Blvd, #214 Los Angeles CA 90034 (mailing) www.realhairsmoothie.com 1 From:Roberta Edwards Sent:Saturday, April 10, 2021 11:48 PM To:Monika Radeva Subject:Protect my ability to share my home  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Roberta. I am an Airbnb host, and I share my home and welcome guests to La Quinta. My 2 brother and I  inherited a family second home in 2011, I live in La Quinta year around, the inherited hone is next door to my house, my  2 brothers are AVID golfers and visit frequently. We decided to do short term rentals so we would have the freedom to  utilize the house for our personal use and to cover monthly costs.   We are hands on very responsible owners. We do not allow parties or any loud noise.   Thank you  Rich, Rob, Roberta  Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Roberta Edwards  1 From:Jason Fairchild Sent:Monday, April 19, 2021 11:46 AM To:City Clerk Mail Subject:Public comment re short term rentals  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   I am a home owner in LaQuinta.   I strongly support the approval of short term rental permits going forward.  The majority of La Quinta Hosts are responsible actors that contribute to the neighborhood quality of life and support  the local community. Council shouldn’t penalize a largely responsible host community ‐ and the small businesses that  support it ‐ in efforts to address the few bad actors. I urge you to vote against an indefinite stay on new permits.  Jason Fairchild  ‐‐   Jason Fairchild      From: To:City Clerk Mail Subject:council meeting 4-20-21 Date:Tuesday, April 20, 2021 2:52:06 PM EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. As a property manager for several homes in La Quinta we ask that you think positively in favor of responsibly managed short term rentals. This is a big source of income for the city itself and many of these homes are dual purpose as second homes for owners and part-time rentals. The new guide lines and rules make sense to all responsible owners. We ask that the city continue to fine and/or remove the permits totally of any and all party houses while not punishing the rest of us who have never had an issue in 16+ years of rentals. We vett our potential renters carefully and make sure they know the rules and monitor their stay here. We have paid attention to Palm Springs regulations and structure and how they have proven this can be done properly. Any that don't comply with the city's guidelines and restrictions should be fined or shut down immediately. NO one wants party houses in their neighborhoods. The city should be all over these problem houses and rid our area of them so others can comply accordingly and provide sources of housing here year round, as is so vitally needed. With the changes in the world this last year and a half particularly there is a great need for short term, properly managed housing as so many people would rather rent a private home now than stay in a hotel, which we have few of here. Also, understand no owner wants damage or issues in their homes that are rented, so responsible management makes all the difference. We also love our neighborhoods and want to maintain our home's values. Please govern, enforce and allow short term rentals that are very much needed here in our city. Proper management and restrictions make all the difference and should be enforced so the large majority of short term rentals can run successfully, while funding the city also, and allowing others to enjoy our events and beautiful city . Many thanks for your time, Susan Farris 1 From:Suzanne Gerpheide Sent:Friday, April 9, 2021 12:36 AM To:Monika Radeva Subject:Please support vacation rentals in La Quinta  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Suzanne. I am an Airbnb Super hostess and I share my home and welcome guests to La Quinta.  I’m a single female trying my best to earn a living by sharing my home.   I consider myself part of the amazing sharing economy and stimulating interest and income in our beautiful city of la  Quinta.   5 stars and zero complaints ... I absolutely love what I do ... creating space for all people at a price that is affordable !!!   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Suzanne Gerpheide  1 From:Everett Giliam Sent:Tuesday, April 13, 2021 10:22 AM To:Monika Radeva Subject:Please support vacation rentals in La Quinta  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Everett. I am an Airbnb host, and I share my home and welcome guests to La Quinta. to share with others   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Everett Giliam  1 From:Cary Granger Sent:Wednesday, April 7, 2021 11:48 AM To:Monika Radeva Subject:Protect my ability to share my home  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Cary. I am an Airbnb host, and I share my home and welcome guests to La Quinta. I have lived in two  different parts of the Cove for the past 10 years. I have never had a problem with any neighboring short term tenants.  My wife and I also own a house that is specifically for short term rentals between the months of October‐May. We have  been renting this house out for the past 10 years and have never had a complaint or a problem. But, what this rental has  done for 10 years is provide a place for visitors to come and spend money in Old Town!   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Cary Granger  1 From:rochelle handy Sent:Friday, April 9, 2021 11:25 PM To:Monika Radeva Subject:Protect my ability to share my home  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is rochelle. I am an Airbnb host, and I share my home and welcome guests to La Quinta. Last year I bought and  established airb&b and when I was out of escrow the laws changed. I have invested over a million dollars and am  updating the house and feel like a fool. No one knew about this or advised me this was coming down. I feel this is so  unfair.   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   rochelle handy  1 From:Sarah Handy Sent:Thursday, April 8, 2021 8:27 AM To:Monika Radeva Subject:Protect my ability to share my home  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Sarah. I am an Airbnb host, and I share my home and welcome guests to La Quinta. My wife and I purchased  a home in the desert as a means to support ourselves and help boost the tourism economy in La Quinta. We are in favor  of even more growth in the desert as it employs so many people and truly is a main source of income . We respect our  neighbors so much and love our community .  Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Sarah Handy  1 From:Tiffany Katuls Sent:Wednesday, April 7, 2021 3:06 AM To:Monika Radeva Subject:Please support vacation rentals in La Quinta  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Tiffany. I am an Airbnb host, and I share my home and welcome guests to La Quinta. We absolutely love La  Quinta. We enjoy taking our kids there for family trips, the living desert which we are annual members, dining out there.  We love supporting the small businesses. For all of these reasons, we purchased a house in La Quinta. Because our kids  are in school we cannot use it all of the time and it is a shame to just let the house be vacant. We love to share it with  other families who like to visit La Quinta and do similar things and support small businesses. This is why short term  rentals are very important to a community   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Tiffany Katuls  1 From:Lux Rentals Sent:Thursday, April 8, 2021 12:45 AM To:Monika Radeva Subject:Protect my ability to share my home  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  We are a family‐owned independent real estate brokerage who successfully manages over 35 short term and monthly  vacation rentals across the valley; we have a proven track record that vacation rental guests and residents can  harmonize in the community through smart policies and best practices.  We are in favor of a vibrant and thriving tourism program for the City of La Quinta, including well‐regulated and positive  short term vacation rental options.  Everyone has been working vigorously to pass reasonable regulations and ordinances to remove the noise complaints  and bring balance to the community. We need to allow more time for the regulations to take effect before over‐ regulating.  We believe all homeowners should have the right to apply for a STVR permit, we believe investors care about our  community and we have confidence that the promotion of responsible vacation rental ownership and management  programs will preserve the balance between neighbors.   We urge you not to pass ordinances further restricting the issuance of new permits and ensure that all current hosts  have an opportunity to apply for a permit and come into compliance with the new rules.   Let's keep our city open to create one‐of‐a‐kind experiences for our guests, family, and friends. Supporting our small  shops in old town La Quinta, family‐owned restaurants, and residents that work in the hospitality industry. Please vote  NO on continuing the ban on new permits.   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Lux Rentals  1 From:Megan Lynch Sent:Friday, April 9, 2021 12:27 PM To:Monika Radeva Subject:Support my right to host  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Megan. I am an Airbnb host, and I share my home and welcome guests to La Quinta. We started hosting to  allow others to enjoy the La Quinta area by opening our home up to others. With all of the hard work put in by the  members of the La Quinta community, we would hate for all of the steps taken to go to waste. This short‐term income  property helps to fund my son's college education.   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Megan Lynch  1 From:Tommy Lynch Sent:Monday, April 12, 2021 3:51 AM To:Monika Radeva Subject:Please support vacation rentals in La Quinta  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Tommy. I am an Airbnb host, and I share my home and welcome guests to La Quinta. Hosting in Airbnb has  allowed me to meet my monthly mortgage payments and avoid foreclosure   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Tommy Lynch  1 From: Sent:Wednesday, April 7, 2021 9:32 AM To:City Clerk Mail Subject:La Quinta ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Hello, I bought the house right before the pandemic with hope that I can make it Short term vacation rental.That was my only hope to balance my financial situation. I feel it’s really unfair to people who bought the house in those months, we didn’t know that it turned this way and at least you should give us privileges.I’m gonna send the people after every guest and I guarantee no one will get sick from my house .Give is a chance who bought the house before you close the registration we didn’t know it’s unfair. You took from us last chance to feel a human . Everyone is talking now about discrimination. How about this situation? Sincerely Emma Manukyan Sent from my iPhone 1 From:Elaina McGrath Sent:Tuesday, April 20, 2021 11:36 AM To:City Clerk Mail Subject:Short term Rental permits  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Hello,         My name is Elaina McGrath. After many years of hard work and sacrifice, my family finally purchased a home in La  Quinta, at the end of 2020. We purchased our beautiful house with dreams of paying it off and eventually retiring in  your beautiful city. Unfortunately, because of many reasons, including Covid 19, we could only do so with the aid of a  short term rental permit. We were given the impression that this moratorium would only last until February, and so,  with faith in La Quinta, we made our purchase and followed the rules to the best of our knowledge.         This has gone on for almost half of 2021. We were fined for whatever reason, after following the rules, monitoring  guests, doing 31 day plus renting, hiring tons of people to maintain the house out of respect for our neighborhood,  developed small relationships with our neighbors and staying at our home when we could. Now we are being forced to  sell.         I am shocked and horribly saddened by how forcefully we have been shoved out of your community. We got into this  expecting to follow the rules and slowly integrate ourselves into La Quinta, but we were met with nothing but  resentment and, frankly, disgust, for daring to supplement our income with this short term rental so that we could  invest in our future. I cannot express enough how heartbreaking, maddening, stressful, and disappointing this entire  venture has been. I've sat through every meeting and even heard our mayor say, essentially, "occupational hazard." and  that's appalling to me. Many of us have invested our entire life's savings into this, because we want to lift this City up  and make it a desirable place to come. The attitude of "oh well, you know your risks." is incredibly insensitive and  completely disregards the intentions of so many well meaning families because of a few "bad actors."        I beg you, please do not take the route of simply banning all future permits. Allow us to prove our worth and do not  vote for this permanent ban.  Thank you,  Elaina  1 From: Sent:Tuesday, April 20, 2021 11:19 AM To:City Clerk Mail Subject:LaQuinta STVR restrictions  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   I am a long term owner of PGA West condo on the Arnold Palmer course.  I am greatly concerned about Short Term Vacation Rental restrictions  Under discussion by LaQuinta Council. I am highly OPPOSED to the threats  on property owner rights and financial hardships imposed on owners and local  business community. My concerns are centered on, but not limited to, the  following:  My PGA condo purchase 30 years ago came with the owner right to rent uninhibited by a reft of regulatory restrictions. These rights were  a major element in my purchase decision and been in effect since purchase  date. These rights need to be preserved and grand fathered until I sell the  property  I am a senior aged citizen at this point in time and have limitations on Making monthly payment demands without the support of STVR guests.  Restrictions present a financial hardship for me and my like positioned neighbors.  Restrictions in consideration are stripping PGA owners of freedoms guaranteed Ca law and will generate a string of endless law entanglements for local HOA  Organizations  STVR restrictions and demands to marketing service companies expose Property owners to publication and punitive use of private rental data  STVR restrictions have under estimated the financial impact to local Small business economy that highly relies on short term visitors  STVR restrictions are projected to decrease property values in The local HOA communities  As much as 70% of local property owners in HOA communities reside Out of the Coachella/LaQuinta area. Most are unaware of the attempts by  A minority of property owners, hotels and local councils to bring a minority  Rule stealth program to the area.   Bill Mitchell—PGA Property Owner   1 From:Zach Mogan Sent:Wednesday, April 7, 2021 6:33 AM To:Monika Radeva Subject:Please support vacation rentals in La Quinta  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Zach. I am an Airbnb host, and I share my home and welcome guests to La Quinta. Hosting families from  around the world brings profits not only for myself but for the community. Every guests shops at the local stores, eats at  the local restaurants, visits local events.   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Zach Mogan  1 From:susan moon Sent:Wednesday, April 7, 2021 2:07 AM To:Monika Radeva Subject:Support my right to host  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is susan. I am an Airbnb host, and I share my home and welcome guests to La Quinta.  Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   susan moon  1 From:Dwight Pauls Sent:Thursday, April 8, 2021 12:13 AM To:Monika Radeva Subject:Protect my ability to share my home  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Dwight. I am an Airbnb host, and I share my home and welcome guests to La Quinta. Our vacation rental is  part of our retirement plan. In addition to renting it out however, we also donate its use for friends who are needing a  break but could not afford it otherwise. Please do not restrict our ability to utilize this property!  Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Dwight Pauls  1 From:Sarah Peca Sent:Thursday, April 8, 2021 12:00 PM To:Monika Radeva Subject:Support my right to host  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Sarah. I am an Airbnb host, and I share my home and welcome guests to La Quinta. My husband and I began  renting out our home to share this beautiful city with others and to generate income for our family.   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Sarah Peca  1 From:Samantha Pruitt Sent:Monday, April 12, 2021 2:37 PM To:Linda Evans; John Pena; Kathleen Fitzpatrick; Steve Sanchez; Jon McMillen; Monika Radeva Subject:Lq Quinta short term rentals are critical to the economic model of this community  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Hello,   We live in the La Quinta Cove. As you know‐ it is not cheap to live here and many of us invested in these properties to live  here part time / rent part time.   I strongly urge you to continue to allow short term rentals and give permits to those who follow all the rules and  happily pay the TOT tax to the City.  Our City is amazing and we need to keep it that way. There are millions of dollars available to the City from this source if it is  managed well.   Those dollars are critical to serve the citizens of all income levels and we can not go without them. These tourists and our  rental properties also generate   critical jobs to our economy. That income to us home owners allows us to maintain and improve our properties. If we stop  allowing this type of permit  controlled rental‐income‐use then we will see a huge decline in the next fews years to all of these important quality of life &  community thriving areas and that is tragic.   Thank you,  David and Samantha Pruitt    La Quinta Ca 92253  1 From:Diane Reed Sent:Saturday, April 17, 2021 5:18 AM To:City Clerk Mail Subject:Public written comments  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Stvr s.   I lived in Santa Rosa Cove between 2008 and 2012 when permits for stvrs I believe first were required. Santa Rosa Cove  still permits stvrs. Life was much better then. There weren’t two groups, stvrs and everyone else.   I wonder who conceived of requiring permits for short term vacation rentals which were less than 31 days and  importantly, why?  I’m guessing because stvrs are supposed to create more noise  and complaints.   From what I’ve seen the city present, the city apparently believes stvrs create more noise and complaints than non stvrs  or long term renters. However, strangely, the city has never compared complaints against all groups, which is the only  way you could conclude if one group creates significantly more problems than non stvrs.  Why? Comparing groups statistically is the known method for determining truth among groups. Everyone knows that is  the method required. It’s not optional: it’s required or you obtain an invalid result.  The committee that showed us statistics on noise complaints about strvs revealed noise complaints as the major reason  for requiring permits for strvs. That committee revealed noise complaints  only about strvs.  The committee only  addressed the noise of stvrs from the population of stvrs.  This statistical info is the equivalent of saying there were 10 noise complaints about the 600 Hispanics, who, have large  families and therefore create more noise. Let’s require permits of them and if they are not permitted, we will fine them  $3000‐$5000 because they’re Hispanic with large families that create more noise.  In the present case, however, no comparison has ever been made between strvs noise complaints and noise complaints  about everyone else. If that was done it might prove that strvs create the same amount of noise or less than non strvs,   If stvrs, long term rentals and non rental homes were compared as they are supposed to be to prove one makes more  noise than the other,   then there would be no reason to require a permit. There would be no reason to fine strvs 3000 to $5000 for not having  a permit.  The requirement for a permit creates the $3000‐$5000 fine.  If the city needs money I suggest they go back to pre 2012 and require no permits. Permits are discriminatory and are  creating an I versus thou neighborhood discrimination against stvrs.  Instead,   2 There are literally millions of dollars available in federal grants for  crime prevention, improving health and well being,  creating affordable housing.  I found a $1‐2 million grant from the Justice department to help prevent crime. Creating social services to prevent crime  was not ruled out.  Get citizens working together to get these grants if the city needs funds.   Dont require anyone a permit to rent long term or short term or a permit to simply live in your own home. My guess is  there are more noise and other complaints of domestic violence, among non strv owners. According to your logic non  strv owners would need a permit to live and would be fined for noise and other complaints ultimately ending with  potentially losing their home not able to pay fines or property taxes.   Is this your vision the future? Does this make any sense at all?  I assume it was this logic that caused the skewed statistics that only tallied noise from strvs, rather than comparing strv  complaints to non strv and long term rentals.  Is this how you wanted to view your neighbor? Doing everything in your power to find the technical flaw that will get  them fined $3000 ?  Is this your vision the future?  Permits are discriminatory. I don’t care if other cities have gotten away with them.   The government should not over‐regulate and unfairly regulate the people.  I recommend re‐thinking the need for any permits from anyone.   Remove all need for permits of strvs and let strvs live like everyone else, without fear. Or require permits of any class  that is violating more rules no matter who they are. Otherwise its discriminatory.  If your goal is to raise money for the city by requiring permits to exist, and issuing fines, statistically compare the three  groups and require permits of whichever group has greatest noise complaint.   For the best health of the city, Instead, work side by side with no permits required by anyone to get the grants out there  for improving life working together.  coming up with ideas to prevent crime, build affordable housing, etc.   1.The truth is, strv people are exactly like the rest of you, not noisier, not less educated, not frat partiers or anything else. They’re you on vacation. Diane Reed  1 From:Lisa Riding Sent:Sunday, April 11, 2021 11:10 AM To:Monika Radeva Subject:Please support vacation rentals in La Quinta  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Lisa. I am an Airbnb host, and I share my home and welcome guests to La Quinta. We believe that short‐ term rentals should have a fair and enforceable ordinance to help keep a good balance between homeowners and  guests who come to enjoy our beautiful Desert.   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Lisa Riding  1 From:Armen Sefyan Sent:Wednesday, April 7, 2021 5:52 PM To:Monika Radeva Subject:Support my right to host  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Armen.  I am an Airbnb host, and I share my home and welcome guests to La Quinta. My family and I fell in love with La Quinta  when we visited and stayed at a STVR about 4 years ago. It breaks my heart that the very same residences who are  opposing STVR permits are the ones that travel around the world, staying at STVR properties. We encourage responsible  ownership, supervision and regulations. Banning new permits will only hurt the City and all the local programs that  benefit from the millions of dollars in taxes collected every year from STVRs. We ask that the council once again allow  for new permits to be issued, and continue monitoring noise complaints and other related issues to make the  experience enjoyable for both residence and visitors.   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Armen Sefyan  1 From:Kerry Skarvan Sent:Tuesday, April 20, 2021 3:06 PM To:City Clerk Mail Subject:STVR  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   The majority of La Quinta Hosts are responsible people that contribute to the neighborhood quality of  life and support the local community. Council shouldn’t penalize a largely responsible host community ‐  and the small businesses that support it ‐ in efforts to address the few bad owners. I URGE you to vote  against an indefinite stay on new permits, and ensure that all Hosts have an opportunity to apply for a  permit and come into compliance with the new rules.  Thank you for your consideration.  ‐‐   Best,  Kerry Skarvan | Realtor  Coldwell Banker  Mobile    CABRE#01935962  M m m P http://www.eamag.net/Kerry Skarvan.pdf  NOTICE OF CONFIDENTIALITY This email, and any attachments, are private and confidential; and is the property of the sender. It is for the sole use of the intended recipient identified above. It may contain information that is confidential and prohibited from disclosure. If you are not the intended recipient, be advised that you are legally prohibited from retaining, using, copying, distributing, or otherwise disclosing this information in any manner; and taking any action in reliance on the contents of this email is strictly prohibited. If you are not the intended recipient, please contact the sender by reply email to the e-mail above and delete all copies of this message and any attachments.   1 From:Kriss Smylie Sent:Monday, April 19, 2021 11:04 AM To:City Clerk Mail Subject:Please read this regarding LTVR  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   We have be trying for ever to get permission from the city after we were notified that we needed that.  This is what  we’ve always had in our Guest Information when we were renting out.  There are other ways to deal with this without  banning us or endlessly extending the moratorium.  We bought on a 1031 and it is affecting our tax status.   GUEST INFORMATION WELCOME - WE INVITE YOU TO ENJOY AND HAVE A GREAT TIME. We just have three rules. No parties (events or gatherings), smoking or pets. We regret the need for this, but there was an unfortunate misunderstanding in the past. If in doubt, just ask. Thank you. There is also a NOISE REGULATION (pardon the caps), in La Quinta that prohibits amplified noise outside. They basically just want to be sure neighbors are not disturbed. Thank you for your consideration. This is a quiet residential neighborhood and it is important to us that this is respected. 1 From:Megan Taylor Sent:Sunday, April 18, 2021 12:36 PM To:City Clerk Mail Subject:Please lift the moratorium on stvrs ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Hi I would like to write to ask city council to please lift the moratorium on Tuesday at the meeting. I am a property manager, a Stvr owner, and have purchased another home during the moratorium with the understanding that it would be lifted when other Covid restrictions were lifted. We are doing in the colored tiers and businesses have been allowed to resume. I would like to reserve my Stvr business as well. Perhaps you could allow current, responsible Stvr owners to obtain permits still? Or at least those who purchased homes during the moratorium to be grandfathered in and granted a permit? Thank you so much for your consideration! Sent from my iPhone 1 From:Joe Testa Sent:Tuesday, April 20, 2021 10:43 AM To:Monika Radeva Subject:Today’s meeting..  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Thanks for the phone call Monika, Please take me off  the three minute zoom conversation I would rather  write an affidavit to express my feelings on how to  avoid the bad Vacation tenant...  Like I mentioned on the phone, I have been vacation renting out my home well before social media launched and  became popular. I have stayed with these bullet points throughout the years and been very successful performing  vacation rentals.   Here we go...  Please don’t have your listing it on “instant booking” what so ever so you can screen out your tenants with a phone  conversation to book... explain all the city ordinances, rules and suggestions etc. etc...  This does not favor for rental companies, homeowners, and managers because they would rather book using the instant  booking feature, that’s how they operate but THAT MUST CHANGE FOR ALL!. It will be “more work” for all of us to book  our clients because of this factor of not being on the instant booking mode, that’s what the partier type renter only look  for to book...  If they decide not to call and want to just text thats a “red flag Renter” avoid those types! If you don’t want to lose your  STRIKES to rent.  Ask for all current drivers licenses of your tenants, plus ages and who the guest are(family or friends or both)before  arrival and what is the purpose why you are requesting my home?   Very stringent on the maximum guests you can only have in your home by explaining more than once to your potential  Vacation renter..  I can always set up a camera system outside at front door entrance when you check in guest if self check in or not.. and  let them know that you’re being videotaped upon arrival in advance..  Be on good terms with your neighbors so they can be lookout for you to avoid any madness..  Don’t have any outdoor speakers installed OUTSIDE your home and stay away from any high end stereo systems to avoid loud music playing..  2 Please tell your guest if they’re going to play any semi loud music or have any loud conversations then they have to shut  all the windows and doors..  Strictly don’t rent to spring breakers have a age restriction! You can only rent to older adults and still make a good rental  living since were in a high demand area...  Be really strong with your house rules use capital letters..No parties, no exceeding the home limits guess etc. etc.  Watch out for local residences in the Coachella valley that use their home city on social media websites to rent to  because they’re the ones that have the big parties basically sometimes!   These are some of the topics that I’ve been using for many years. In the over 20 years I’ve only had a small number of  less than five guest that exceeded the limits of my vacation rentals. I’ve only had one mishap in terms of home  damage!(knock on wood)that is an unbelievable record! We all must take the steps to screen out guests to keep the  tranquility and respect to our neighbors as a investment rental home in City of la Quinta...  I am requesting to keep the option for applicants to apply for a permit to keep renting our homes in the city of La Quinta  using the right route for success!  Thank you Joe Testa  Owner    Sent from my iPad  1 From:Jim Toal Sent:Sunday, April 11, 2021 1:13 PM To:Monika Radeva Subject:Please support vacation rentals in La Quinta  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Jim. I am an Airbnb host, and I share my home and welcome guests to La Quinta. We started hosting as a  way to differ some of the costs of owning our home until we move to the desert full time. It has very beneficial to us and  have had wonderful responses from those who have stayed with us. Even our neighbors have been able to use our  home for family and friends they didn't have the room for at their own home. Being able to introduce other to this  magical place has also been a blessing and a benefit to the community as a whole.   Please protect the rights of hosts like me who share our homes to differ some cost of ownership . An indefinite freeze on  new STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create  long‐term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Jim Toal  1 From:Spencer Wampole Sent:Saturday, April 10, 2021 11:12 AM To:Monika Radeva Subject:Please support vacation rentals in La Quinta  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Spencer. I am an Airbnb host, and I share my home and welcome guests to La Quinta. We are homeowners  and property managers who are passionate about the vacation rental industry and welcoming amazing travelers to the  coachella valley. The tourism industry in the desert is stronger than ever, property values depend heavily on the short  term rental industry, and I believe that property rights should not be taken by governmental agencies without due  process. Responsible hosting is key to the success of the short term rental industry and I believe that STR properties can  live harmoniously with full time owner occupied residential properties.   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Spencer Wampole  1 From:Trevor Weiman Sent:Saturday, April 10, 2021 7:18 PM To:Monika Radeva Subject:Please support vacation rentals in La Quinta  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear City Clerk Monika Radeva,  My name is Trevor. I am an Airbnb host, and I share my home and welcome guests to La Quinta. We started hosting as a  way to earn supplemental income in order to help cover the family's college tuition expenses. This was a big investment  for us that we anticipated would have a return to offset some of those expenses.   Please protect the rights of hosts like me who share our homes to supplement our income. An indefinite freeze on new  STVR permits would prevent some hosts from coming into compliance with the newly adopted rules, and create long‐ term uncertainty for all hosts as the Council continues to consider additional changes.   Hosts like me are committed to contributing to the neighborhood quality of life, and take measures to be responsible  hosts and citizens in La Quinta. Moreover, we direct our guests to support local businesses in the community, so that  they can benefit too.   We need to work together to preserve the economic benefits of short‐term rentals in La Quinta. Please vote against an  indefinite stay on new permits, and ensure that all current hosts have an opportunity to apply for a permit and come  into compliance with the new rules. These regulations represent months of stakeholder input, and should be fully  implemented and given a chance to work before they are adjusted again.   Thanks for your time.  Sincerely,   Trevor Weiman  1 From:HOST LA Vacations Sent:Tuesday, April 20, 2021 12:12 PM To:City Clerk Mail Subject:Written comments for today  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Good afternoon,   We are a beautiful family of 5 (3 small kids), and we are under full financial support by our little investment that we  made back 2 years ago here in la Quinta. A beautiful property we have shared, not only with our own family and friends,  but to a a more large community that are avid travelers nationwide and all parts of the world. The fact that we have  touched so many lives in such a positive way‐it's what keeps us moving and believing in our journey. A few examples:   Monica in 2020 "I have been battling cancer past 9 months, and finally going thru remission past few weeks, so my best friends and I needed a clean and safe place to getaway for a mini quarantine vaca. We were so happy with our stay here. It was everything we expected and more. It was so very easy to communicate with the Host, so check in was seamless. We arrived to a super clean place with a nice note and complimentary snacks (which was so nice!). The pictures didn’t do the house justice. It was beautiful deco, didn’t feel like we were in “someone’s home”, but more like a house hotel. SUPER CLEAN everything, a tv in every room, amenities were all we needed. The pool was salt water and the kids loved it. Even though the temp outside was 110-111, the backyard provided perfect amount of shade starting at 3:30pm over the pool area. So we would swim in the morning-11am, and go back in after lunch / rest break inside around 3:30-4. The beds were all comfy, plenty of space for us all. We highly recommend, and can’t wait to be back ourselves. Thank you, host, again for your hospitality. Exactly what we needed." Elizabeth in 2020 "Great place to relax and spend time with family. House was super clean and rules where easy to follow. The modern look gave it a “Palm Springs “ feel . I also enjoyed the safety of the house . For example, a automated system would let you know if doors where open to the backyard. Which made this house baby friendly . The host was super nice and responded quickly" We host, because we care and we respect our guests, next door neighbors, and this city. We had the opportunity to buy another property in PGA in late 2020, and an implemented moratorium pushed multiple times (for no apparent reason) has stopped us to move forward with our business endeavors which came into surprise financially and with that came in great debt and stress in our lives, even during the worsts time. Please come to senses, time cannot be "paid back". By halting permits to new STR, hurts the city as well. The city got here because of responsible hosts like ours have contributed greatly to this community, whether is by encouraging travelers to come so they can indulge what this "gem" has to offer and/or by most importantly supporting other restaurants or small/big business. We urge the council to vote against an indefinite stay on new permits, and ensure that all Hosts have an opportunity to apply for a permit and come into compliance with the new rules. In conclusion, remember La Quinta is considered a "resort" city and goes by "The Gem of the Desert", let's keep it that way, it's working, let's continue moving forward, unlike next door neighbor cities. Sincerely, Xavier and family. 1 From:Rod Zolt Sent:Saturday, April 17, 2021 7:41 AM To:City Clerk Mail Subject:Verbal Telephonic Comments re: STVR Follow Up Flag:Follow up Flag Status:Completed  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Honorable Council Members; I am writing you to express my opposition to the continued moratorium place on new permits for Short Term Vacation Rentals (STVRs), and any further moratorium on allowing Short Term Vacation Rentals in La Quinta communities. I have been a resident of La Quinta for the past few years and truly enjoy all that this City has to offer. I believe that a just compromise between banning STVRs and placing limits on STVRs is possible. The majority of La Quinta Hosts are responsible actors that contribute to the neighborhood quality of life and support the local community. I feel that the Council shouldn’t penalize a largely responsible host community - and the small businesses that support it and the revenue generated - in efforts to address the few bad actors. There can be regulations adopted to assure hosts and guests are in compliance with not only rules and regulations of the City, but also the communities in which they are renting. I appreciate your listening to my concerns and am sure you will find a compromise that will suit all parties concerned. Please consider this e-mail in your discussions, as I cannot attend your meeting. Best, Rodney Zolt La Quinta, 92253 WRITTEN PUBLIC COMMENT CITY COUNCIL MEETING APRIL 20, 2021 IN GENERAL OPPOSITION OF STVRS 1 From:Marcia Cutchin Sent:Monday, April 19, 2021 6:28 PM To:City Clerk Mail; Linda Evans; Robert Radi; Kathleen Fitzpatrick; John Pena; Steve Sanchez; Jon McMillen Subject:Re: Written comments 4/20 city council meeting Attachments:Screen Shot 2021-04-19 at 2.12.06 PM.png; Screen Shot 2021-04-19 at 2.12.16 PM.png; Screen Shot 2021-04-19 at 2.12.31 PM.png; Screen Shot 2021-04-19 at 2.18.03 PM.png; Screen Shot 2021-04-19 at 4.01.54 PM.png  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Dear Mayor, Council Members and City Manager, Thank you for your recent vote for a "stay" on new licensing of un-hosted short term vacation rental businesses in our residential communities. It has been rewarding to see so many homes sell, or go pending or contingent, at well over appraisal value, so rapidly since your vote. We are fortunate as your vote has paved the way for people to have the opportunity to purchase homes to live here and be contributing members of our community. Thank you for your commitment to your constituents and your determination to protect our neighborhoods and the residents' quality of life above outside commercial investors interests. Sincerely, Marcia L Cutchin 1 From:dianne franco Sent:Saturday, April 17, 2021 7:29 PM To:City Clerk Mail Subject:Written comments STVR ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** I want to thank most members of the City Council for voting to continue the moratorium. My real neighbors and I watch out for each other, bring in trash cans and mail, feed each other’s pets and are mostly able to work things out and live peacefully together. I’ve known some of these folks for over 15 years. We appreciate your supporting a neighborhood of families and not businesses. Dianne Franco Sent from my iPad 2 1.Residential Districts are for single family dwellings. Residential Districts have many Ordinances which spell out how the district may be used in order to protect the health, safety and general welfare of the residents.   There are many Ordinances that define and restrict what can be built, how it should be built, and what uses may take place.  One of the restrictions is the type of home business that can operate in a residential zone. The Home Occupation Ordinance requires certain rules such as:  The home is owner occupied The Business takes up less than 25% of the home Clients do not come to the door The Business does not disturb neighbors STVRs do not qualify as a type of permitted business in a residential zone. STVRs are illegal in Residential Zones. Additionally, it is stated in the Ordinance that resort residential is specifically prohibited in the COVE. By Ordinance, STVRs are classified as hotels:  They are a commercial business They are not a single family dwelling They violate home occupation regulations They violate the general plan which requires a comprehensive plan if different types of districts are commingled.   Allowing owners to rent short term in a residential zone is a privilege, not a right  2.Density of STVRs is too high – almost 10% in Residential Districts The problem with STVRs is that there are just too many and the DENSITY ISSUE has not been addressed. The ad hoc committee spent a large percentage of their year-long efforts coming up with a solution to this problem. They suggested the same one that’s already in the regulations for a bed and breakfast - 300 feet between businesses.   The issue of DENSITY needs to be addressed and permits need a cap that protects the residents. Stopping new permits and then bringing down the density to a reasonable level of 1.5 to 2 percent will give us back our neighborhoods  The INDEFINITE STAY PROVIDES THE OPPORTUNITY TO CLARIFY THESE 2 ISSUES. As I understand it, the intention of the Council for the STAY Ordinance is to reduce the density of STVRs in residential zones providing time to implement a transition to permitted STVRs in Tourist Commercial and other appropriate and approved venues.  With this specific goal, I support the STAY Ordinance. Thank you. Arlene Gotshalk  Arlene Gotshalk    La Quinta, CA        SUBJECT:   SUPPORT OF PERMANENT STAY ON STVR PERMITS IN RESIDENTIAL DISTRICTS    Madam Mayor and City Council Members,  Congratulations on the ribbon cutting event at Silver Rock Park. The park is beautiful and a definite plus for our town. Thank you. I support the Indefinite STAY in Residential Districts. However, during the months long process leading up to the Indefinite STAY Ordnance, 2 basic issues regarding STVRs in residential districts have faded and they are fundamentally important:  RESIDENTIAL ZONES ARE NOT FOR COMMERICAL BUSINESSES  THE CURRENT DENSITY (9.1%) OF STVRS IS EXTREMELY EXCESSIVE 1. Residential Districts are for single family dwellings. Residential Districts have many Ordinances which spell out how the district may be used in order to protect the health, safety and general welfare of the residents. There are many Ordinances that define and restrict what can be built, how it should be built, and what uses may take place. One of the restrictions is the type of home business that can operate in a residential zone. The Home Occupation Ordinance requires certain rules such as:  The home is owner occupied  The Business takes up less than 25% of the home  Clients do not come to the door  The Business does not disturb neighbors STVRs do not qualify as a type of permitted business in a residential zone. STVRs are illegal in Residential Zones. Additionally, it is stated in the Ordinance that resort residential is specifically prohibited in the COVE. By Ordinance, STVRs are classified as hotels:  They are a commercial business  They are not a single family dwelling  They violate home occupation regulations  They violate the general plan which requires a comprehensive plan if different types of districts are commingled. Allowing owners to rent short term in a residential zone is a privilege, not a right 2. Density of STVRs is too high – almost 10% in Residential Districts The problem with STVRs is that there are just too many and the DENSITY ISSUE has not been addressed. The ad hoc committee spent a large percentage of their year-long efforts coming up with a solution to this problem. They suggested the same one that’s already in the regulations for a bed and breakfast - 300 feet between businesses. The issue of DENSITY needs to be addressed and permits need a cap that protects the residents. Stopping new permits and then bringing down the density to a reasonable level of 1.5 to 2 percent will give us back our neighborhoods The INDEFINITE STAY PROVIDES THE OPPORTUNITY TO CLARIFY THESE 2 ISSUES. As I understand it, the intention of the Council for the STAY Ordinance is to reduce the density of STVRs in residential zones providing time to implement a transition to permitted STVRs in Tourist Commercial and other appropriate and approved venues. With this specific goal, I support the STAY Ordinance. Thank you, Arlene Gotshalk 1 From:Jim Lambert Sent:Tuesday, April 20, 2021 8:08 AM To:Linda Evans; Kathleen Fitzpatrick; John Pena; Robert Radi; Steve Sanchez; Jon McMillen; City Clerk Mail; BIhrke@rutan.com; Danny Castro; Monika Radeva Subject:Written comments for the record Council meeting 4/20/21  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Please include this in the record.  I would like to thank those members of council who see that allowing owners to rent short term in a residential zone is a privilege, not a right. Because some members of council have used the term property rights as a justification for supporting the continued issuance of STVR permits, I would like to discuss those rights. Property rights come in many levels. In an unincorporated area like the Slab City art community, there may be little restriction on what one might be allowed to do with one’s property. When you move into a city, there are community factors to be considered. The City of La Quinta has a master plan and a land use plan which are used to make zoning rules. Zoning is intended to separate commercial and residential interests. Further distinction will separate commercial, industrial and municipal as well as public spaces and divide residential into categories usually based on the number of dwelling units per acre. Zoning should also list what uses are allowed in each zoning designation. Some examples are: I could not build a wastewater treatment facility in a residential zone, nor can I have a car repair shop where I live in a residential community. If I wanted to have a 35 room hotel in a residentially zoned area the likelihood of approval is pretty low, but that is exactly what has happened on our street. Of the 12 houses around our home, 6 are 5 bedroom STVRs which can each have 12 occupants, totalling 72 potential transients. All without the check-in desk and security staff the hotel would have. At the April 6 meeting, Councilman Sanchez said “density is arbitrary”. If you are in the middle of it, density is not arbitrary, councilman Sanchez. There are allowances for home occupations in residential zones as long as they are an incidental and accessory use that does not change the character of the community. Up to this point in time the City has allowed permits to be bought with no regard to density and the effect on the community. According to Section D.2. of Ordinance 3.25.060 ... upon adoption of a resolution pursuant to subsection H, the city may limit the number of short-term vacation rental units in a given geographic area based on a high concentration of short-term vacation rental units. 2 The city shall maintain a waiting list of short-term vacation rental permit applications for such geographic areas where the city determines, based on substantial evidence after a noticed public hearing and public hearing, there is a higher than average concentration of short-term vacation rental units that either affects the public health, safety, and welfare or significantly negatively impacts the character and standard of living in a neighborhood within that geographic area, or both. I believe that testimony at the council meetings concerning this ordinance verifies that the public health, safety and welfare have been negatively impacted in many residentially zoned areas of The Cove, North La Quinta and PGA West due to the oversaturation of STVRs. The HOA votes in PGA West also reflect a 2 to 1 vote against STVRs. Until the City moves to control the density by setting an acceptable standard for average concentration with a verified plan, in keeping with the Master plan, land use plan and the theme of this ordinance, as well as a plan to reach lower density standards, no new permits should be allowed. The voting residents of La Quinta are the people you swore to serve, not the outside commercial interests only looking for profits with no regard to the effect on the community. Councilman Sanchez said he is fearful that once the government takes something away you never get it back. By uncontrolled selling of STVR permits, the City has allowed STVRs to take away the neighborhoods of our community. Stopping new permits and then bringing down the density to a reasonable level of 1.5 to 2 percent will give us back our neighborhoods. Jim & Barbara Lambert 1 From:Rod McGuire Sent:Tuesday, April 20, 2021 3:24 PM To:City Clerk Mail Subject:Fwd: City Council STVR Stay of licensing, keep the Stay in effect - written comments ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Begin forwarded message: > Honorable Mayor and City Council Members, > > I want to thank you for listening to the residents of La Quinta and keeping the Stay (Moratorium) on not issuing licenses for STVRs in residential areas from this point on. It is clear there are going to be difficulties in enforcement of the rules and I still believe there must be a resident/council committee set up for hearing owners who are disputing the violations and fine, it should not be in the hands of only city officials to resolve the issue. > If the council opens the licensing of STVRs in the future, it should be done with the knowledge of residents or put to a full vote to the city on the future of any STVRs being allowed in our city. The need for transparency in the STVR program is important to all residents as our neighborhoods are affected significantly. > > Thank you again for listening to your constituents. > > Rod McGuire > > La Quinta - The Cove > > > 1 From:Barb Montavon Sent:Tuesday, April 20, 2021 11:22 AM To:Linda Evans; Jon McMillen; Robert Radi; John Pena; Kathleen Fitzpatrick; Steve Sanchez; City Clerk Mail; Danny Castro; Kevin Meredith Subject:Written comments for Tuesday Council meeting  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   We would like to thank those members of council who see that allowing owners to rent short term in a residential zone is a privilege, not a right.   When you move into a city, there are community factors to be considered with property rights. The City of La Quinta has a master plan and a land use plan which are used to make zoning rules. Zoning is intended to separate commercial and residential interests.  Further distinction will separate commercial, industrial and municipal as well as public spaces and divide residential into categories usually based on the number of dwelling units per acre.  Zoning should also list what uses are allowed in each zoning designation. We could not build a wastewater treatment in a residential area and we cannot have a car repair shop where we live in a residential community.   If we wanted to have a 35 room hotel in a residentially zoned area the likelihood of approval is pretty low, but that is exactly what has happened on many streets. If 12 houses adjacent to a home within 300 feet , and 6 of those are 5 bedroom STRs, which can each have 12 occupants, totaling 72 potential transients, you have basically a boutique hotel with 6 adjacent buildings. There is no check-in desk and no on-site security staff a hotel would have. Density problems are real. You should be happy you are not in the middle of such conditions like many residents.   There are allowances for home businesses in residential zones as long as they are incidental and accessory use that does not change the character of the community.  Up to this point in time the City has allowed permits to be bought with no regard to density and the effect on the community.  According to Section D.2. of Ordinance 3.25.060  ... upon adoption of a resolution pursuant to subsection H, the city may limit the number of short-term vacation rental units in a given geographic area based on a high concentration of short-term vacation rental units.  The city shall maintain a waiting list of short-term vacation rental permit applications for such geographic areas where the city determines, based on substantial evidence after a noticed public hearing and public hearing, there is a higher than average concentration of short-term vacation rental units that either affects the public health, safety, and welfare or significantly negatively impacts the character and standard of living in a neighborhood within that geographic area, or both. None of this has been adopted and that is why we are in the state we are in.   We believe that testimony at the council meetings concerning this ordinance verifies that the public health, safety and welfare have been negatively impacted in many residentially zoned areas of The Cove, North La Quinta and PGA West due to the oversaturation of STVRs. The HOA votes in PGA West also reflect a 2 to 1 vote against STVRs. Some CCRs have been changed but we have a long way to go. We are 1 community with 3 different HOAs and 3 different CCRs. And yet 1 security force not meant to respond to multiple disturbances 2 on any given weekend. Our community needs the city to control the ordinance they created when allowing STRs many years ago.   Until the City moves to control the density by setting an acceptable standard for average concentration with a verified plan, in keeping with the Master plan, land use plan and the theme of this ordinance, as well as a plan to reach lower density standards, no new permits should be allowed. The voting residents of La Quinta are the people you swore to serve, not the outside commercial interests only looking for profits with no regard to the effect on the community.   Do they really add to the local economy? My experience has been that the cars come in on Friday and don’t move until Sunday. The only ones making a profit are the absentee investors.   By uncontrolled selling of STVR permits and the prior years of enforcement issues, the City has allowed STVRs to take away the neighborhoods of our community. Stopping new permits and then bringing down the density to a reasonable level of 1.5 to 2 percent will give us back our neighborhoods.  Sincerely,  Gary and Barb Montavon  Sent from my iPhone  1 From:Marie Thompson Sent:Tuesday, April 20, 2021 6:05 AM To:John Pena; Jon McMillen; Kathleen Fitzpatrick; Monika Radeva; Linda Evans; Robert Radi; Steve Sanchez Subject:Written comment: permanent stop of new STVR in residential neighborhood  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   City Manager, city council, city mayor,   All of your work to sustain and to create a solution to STVRs is appreciated.  But, even with noise devices, higher fees,  stricter rules you still have not addressed the elephant in the room.  Density and unchecked growth in our residential neighborhoods (the Cove).   Please make a permanent stop to any new STVRs in residential zones. Even capping STVRs at a percentage does not  address 3‐5 STVRs on one block. How is that equitable?  The commercialization of our Neighborhoods, the loss of  property for home buyer, long term renters is not only hurting the local community, the whole country is experiencing  this. Homes are being used as vacant investment speculation not residential property.   Best case scenario, complaints trend down ( which in a normal summer they would ). Does that mean you lift the  moratorium?  No, you need to address this issue of density. If you open the flood gates they will come and we will loose  more of our housing and the character of what a neighborhood is.   Please make a permanent ban to new STVRs and direct them to areas set up to implement and handle what they truly  are, commercial business.   Thank you again for your work and I hope you will help save our neighborhood.   Sincerely,   Marie Thompson   La Quinta resident     ‐‐   Marie Thompson