2021 06 15 CouncilCITY COUNCIL AGENDA Page 1 of 8 JUNE 15, 2021
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, JUNE 15, 2021
3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
******************************
SPECIAL NOTICE
Teleconferencing and Telephonic Accessibility In Effect
Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, N-35-20, and N-60-
20 executed by the Governor of California, in response to the state of emergency
relating to novel coronavirus disease 2019 (COVID-19) and enabling
teleconferencing accommodations by suspending or waiving specified provisions
in the Ralph M. Brown Act (Government Code § 54950 et seq.), members of the
City Council, the City Manager, City Attorney, City Staff, and City Consultants
may participate in this regular meeting by teleconference.
Members of the public wanting to listen to the open session of the meeting
may do so by tuning-in live via http://laquinta.12milesout.com/video/live.
Members of the public wanting to address the City Council, either for a specific
agenda item or matters not on the agenda are requested to follow the instructions
listed below:
Written public comments – can be provided in-person during the meeting or
emailed to the City Clerk’s Office at CityClerkMail@LaQuintaCA.gov no later
than 3:00 p.m. on the day of the meeting, and will be distributed to the City
Council, incorporated into the agenda packet and public record of the meeting,
and will not be read during the meeting unless, upon the request of the Mayor,
a brief summary of any public comment is asked to be read, to the extent the
City Clerk’s Office can accommodate such request.
City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
CITY COUNCIL AGENDA Page 2 of 8 JUNE 15, 2021
If emailed, the email “subject line” must clearly state “Written Comments” and
list the following:
1) Full Name 4) Public Comment or Agenda Item Number
2) City of Residence 5) Subject
3) Phone Number 6) Written Comments
*** TELECONFERENCE PROCEDURES ***
Verbal public comments via Teleconference – members of the public may
join the meeting virtually via Zoom and use the “raise your hand” feature
when public comments are prompted by the Mayor; the City will facilitate the
ability for a member of the public to be audible to the City Council and general
public and allow him/her to speak on the item(s) requested. Please note –
members of the public must unmute themselves when prompted upon
being recognized by the Mayor, in order to become audible to Council
and the public.
Only one person at a time may speak by teleconference and only after being
recognized by the Mayor.
ZOOM LINK: https://zoom.us/j/92585509793
Meeting ID: 925 8550 9793
Or join by phone: (669) 900 – 9128
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CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter
not listed on the agenda by providing written public comments either in-
person or via email as indicated above; or provide verbal public comments
either in-person or via teleconference by joining the meeting virtually at
https://zoom.us/j/92585509793 and use the “raise your hand” feature
when prompted by the Mayor. Members of the public attending the meeting in-
person are requested to complete a “Request to Speak” form. Please limit your
comments to three (3) minutes (or approximately 350 words). The City Council
values your comments; however, in accordance with State law, no action shall
be taken on any item not appearing on the agenda unless it is an emergency
item authorized by Government Code § 54954.2(b).
CONFIRMATION OF AGENDA
CITY COUNCIL AGENDA Page 3 of 8 JUNE 15, 2021
CLOSED SESSION
1. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO
SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957.
CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR EMERGENCY
MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CITY ATTORNEY
(Review Continued Need and Response to Proclaimed State and Local
Emergencies Caused by COVID-19)
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION;
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2)
OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9
(NUMBER OF POTENTIAL CASES: 1)
3. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT
CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CHRIS
ESCOBEDO, DIRECTOR OF COMMUNITY RESOURCES, AND EMPLOYEE
ORGANIZATION: LA QUINTA CITY EMPLOYEES’ ASSOCIATION, AND
UNREPRESENTED EMPLOYEES (VARIOUS POSITIONS IN ALL CITY
DEPARTMENTS)
RECESS TO CLOSED SESSION
OPEN HOUSING AUTHORITY MEETING AT 3:00 P.M.
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M. FOR REPORT OUT ON ACTION(S) TAKEN IN CLOSED
SESSION; AND RECESS TO CONDUCT REGULAR CITY COUNCIL MEETING
RECONVENE AT 4:00 P.M.
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter
not listed on the agenda by providing written public comments either in-
person or via email as indicated above; or provide verbal public comments
either in-person or via teleconference by joining the meeting virtually at
https://zoom.us/j/92585509793 and use the “raise your hand” feature
when prompted by the Mayor. Members of the public attending the meeting in-
person are requested to complete a “Request to Speak” form and submit it to
the City Clerk. Please limit your comments to three (3) minutes (or
approximately 350 words). The City Council values your comments; however,
in accordance with State law, no action shall be taken on any item not appearing
CITY COUNCIL AGENDA Page 4 of 8 JUNE 15, 2021
on the agenda unless it is an emergency item authorized by Government Code
§ 54954.2(b).
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
1. INTRODUCE RIVERSIDE COUNTY FIRE DEPARTMENT EASTERN DESERT
DIVISION CHIEF BRYAN WHITE
2.PRESENTATION BY KATIE BARROWS, DIRECTOR OF
ENVIRONMENTAL RESOURCES AT COACHELLA VALLEY ASSOCIATION
OF GOVERNMENTS, RELATED TO THE STATUS AND UPDATE OF THE
PIGHORN SHEEP FENCE PROJECT
3. UPDATE BY IMPERIAL IRRIGATION DISTRICT BOARD VICE PRESIDENT JB
HAMBY REGARDING FORMATION OF THE COACHELLA VALLEY ENERGY
COMMISSION APPROVED BY BOARD RESOLUTION NO. 25-2021 ON JUNE
1, 2021
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one
motion.
PAGE
1. APPROVE MEETING MINUTES OF JUNE 1, 2021 9
2. ADOPT ORDINANCE NO. 595 AMENDING CHAPTER 3.25 OF THE LA
QUINTA MUNICIPAL CODE RELATED TO CERTAIN RENEWAL
APPLICATIONS FOR SHORT-TERM VACATION RENTAL PERMITS
21
3.APPROVE DEMAND REGISTERS DATED MAY 28 AND JUNE 4, 2021 47
4. ADOPT RESOLUTION APPROVING FINAL TRACT MAP NO. 37730 AND
ASSOCIATED SUBDIVISION IMPROVEMENT AGREEMENT FOR
MONTAGE RESIDENCES, A RESIDENTIAL DEVELOPMENT LOCATED
WITHIN THE SILVERROCK RESORT IN THE SOUTHWEST CORNER OF
JEFFERSON STREET AND AVENUE 52 [RESOLUTION NO. 2021-021]
69
5. APPROVE CHANGE ORDER NO. 1 TO AGREEMENT FOR CONTRACT
SERVICES WITH SPOHN RANCH, INC FOR X-PARK DESIGN/BUILD
SERVICES PROJECT NO. 2015-09
93
6. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH DESERT
RECREATION DISTRICT FOR MANAGEMENT AND OPERATIONS OF THE
FRITZ BURNS POOL FOR FISCAL YEAR 2021/22
99
7. APPROVE AMENDMENT NO. 1 TO SOLUTIONS MAINTENANCE
AGREEMENT WITH SUPERION, LLC TO PROVIDE HOSTING AND
133
CITY COUNCIL AGENDA Page 5 of 8 JUNE 15, 2021
MAINTENANCE SERVICES FOR THE CITY’S PERMITTING SOFTWARE
(TRAKiT)
8. APPROVE AGREEMENT WITH THE COUNTY OF RIVERSIDE FOR ANIMAL
SHELTER, FIELD AND LICENSING SERVICES FOR FISCAL YEAR 2021/22
151
9. ADOPT RESOLUTION TO APPROVE MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF LA QUINTA AND THE LA QUINTA EMPLOYEES’
ASSOCIATION THROUGH FISCAL YEAR 2021/22
[RESOLUTION NO. 2021-022]
185
10. ADOPT RESOLUTION TO APPROVE SALARY SCHEDULE AND BENEFIT
PLAN FOR NON-REPRESENTED EMPLOYEES, NON-REPRESENTED
MANAGEMENT, AND CONFIDENTIAL EMPLOYEES
[RESOLUTION NO. 2021-023]
199
BUSINESS SESSION
PAGE
1.APPROVE CANCELLING THE REGULAR CITY COUNCIL MEETINGS OF
JULY 6, AUGUST 17, AND SEPTEMBER 7, 2021
209
2. APPROVE MEMORANDUM OF UNDERSTANDING WITH GREATER
COACHELLA VALLEY CHAMBER OF COMMERCE FOR FISCAL YEAR
2021/22 TO SUPPORT BUSINESS DEVELOPMENT, RETENTION, AND
TOURISM
211
PUBLIC HEARINGS – after 5:00 p.m.
For all Public Hearings on the agenda, a completed “Request to Speak” form
must be filed with the City Clerk prior to consideration of that item.
A person may submit written comments to City Council before a public hearing
or speak in-person or via teleconference accessibility in support or opposition to
the approval of a project(s). If you challenge a project(s) in court, you may be
limited to raising only those issues you or someone else raised at the public
hearing or in written correspondence delivered to the City at, or prior to the
public hearing.
PAGE
1. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2021/22 THROUGH
2025/26 CAPITAL IMPROVEMENT PROGRAM [RESOLUTION NO. 2021-024]
219
2. ADOPT RESOLUTION TO CONFIRM THE ASSESSMENT AND DISTRICT
DIAGRAM FOR FISCAL YEAR 2021/22 LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT 89-1 [RESOLUTION NO. 2021-025]
233
CITY COUNCIL AGENDA Page 6 of 8 JUNE 15, 2021
BUSINESS SESSION – Continued
PAGE
3. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2021/22 BUDGET AND
ESTABLISH THE CITY’S APPROPRIATION LIMIT
[RESOLUTION NO. 2021-026]
261
STUDY SESSION
PAGE
1. DISCUSS HIGHWAY BRIDGE PROGRAM FUNDING CONSTRAINTS
ASSOCIATED WITH THE DUNE PALMS ROAD BRIDGE PROJECT NO.
2011-05
279
2. SILVERROCK RESORT DEVELOPMENT PROJECT UPDATE AND
DEVELOPER PROGRESS TO CURE DEFAULT
299
DEPARTMENTAL REPORTS
1. CITY MANAGER
2. CITY ATTORNEY
3. CITY CLERK
4. COMMUNITY RESOURCES
5. DESIGN AND DEVELOPMENT – JANUARY – MARCH 2021 QUARTERLY
REPORT
301
6. FINANCE
7. PUBLIC WORKS
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
REPORTS AND INFORMATIONAL ITEMS
1. CVAG CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. CVAG EXECUTIVE COMMITTEE (Evans)
4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)
5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)
6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)
7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)
8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi)
9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick)
10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & Radi)
11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)
12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)
13. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick)
14. CANNABIS AD HOC COMMITTEE (Peña and Sanchez)
15. CVAG PUBLIC SAFETY COMMITTEE (Peña)
CITY COUNCIL AGENDA Page 7 of 8 JUNE 15, 2021
16. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)
17.LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña)
18.IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY
COMMITTEE (Peña)
19.COVID-19 SMALL BUSINESS EMERGENCY ECONOMIC RELIEF PROGRAM AD
HOC COMMITTEE (Peña and Radi)
20.CVAG TRANSPORTATION COMMITTEE (Radi)
21.SUNLINE TRANSIT AGENCY (Radi)
22. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi)
23.GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE
COMMITTEE (Sanchez)
24.DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi & Sanchez)
25. ANIMAL CAMPUS COMMISSION (Sanchez)
26.LEAGUE OF CALIFORNIA CITIES – TRANSPORTATION, COMMUNICATION
AND PUBLIC WORKS POLICY COMMITTEE (Sanchez)
27.RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)
28. FINANCIAL ADVISORY COMMISSION MEETING MINUTES DATED MAY 12,
2021
307
ADJOURNMENT
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The next regular meeting of the City Council will be held on July 6, 2021, at 4:00
p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA
92253.
DECLARATION OF POSTING
I, Monika Radeva, City Clerk, of the City of La Quinta, do hereby declare that
the foregoing Agenda for the La Quinta City Council meeting was posted on the
City’s website, near the entrance to the Council Chambers at 78495 Calle
Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630
Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas,
on June 11, 2021.
DATED: June 11, 2021
MONIKA RADEVA, City Clerk
City of La Quinta, California
CITY COUNCIL AGENDA Page 8 of 8 JUNE 15, 2021
The La Quinta City Council Chamber is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-
7092, twenty-four (24) hours in advance of the meeting and accommodations will
be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk’s office at
(760)777-7092. A one (1) week notice is required.
If background material is to be presented to the Councilmembers during a City
Council meeting, please be advised that eight (8) copies of all documents, exhibits,
etc., must be supplied to the City Clerk for distribution. It is requested that this take
place prior to the beginning of the meeting.
Any writings or documents provided to a majority of the City Council regarding any
item(s) on this agenda will be made available for public inspection at the Community
Development counter at City Hall located at 78495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
Public Notices
CITY COUNCIL MINUTES Page 1 of 12 JUNE 1, 2021
CITY COUNCIL
MINUTES
TUESDAY, JUNE 1, 2021
CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m.
by Mayor Evans.
This meeting provided teleconferencing accessibility pursuant to Executive
Orders N-25-20, N-29-20, N-33-20, N-35-20, and N-60-20 executed by the
Governor of California, in response to the state of emergency relating to novel
coronavirus disease 2019 (COVID-19) and enabling teleconferencing
accommodations by suspending or waiving specified provisions in the Ralph M.
Brown Act (Government Code § 54950 et seq.).
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
ABSENT: None
STAFF PRESENT: City Manager McMillen, City Attorney Ihrke, City Clerk Radeva,
Deputy City Clerk Romane, Assistant to the City Manager Villalpando,
Community Resources Director Escobedo, Code Compliance/Animal Control
Supervisor Meredith, Public Safety Manager Mendez, La Quinta Fire Chief Fish,
Community Resources Manager Calderon, Management Specialist Kinley, Public
Works Director/City Engineer McKinney, Interim Finance Director Martinez,
Financial Services Analyst Hallick, Design and Development Director Castro.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA
Councilmember Fitzpatrick requested to pull Consent Calendar Item No. 12 for
a separate vote; and said she will recuse herself and abstain from discussion and
vote on this item due to a potential conflict of interest stemming from the
proximity of her real property to the project location.
Mayor Evans said she would like to comment on Consent Calendar Item No. 5.
Council concurred.
CLOSED SESSION
1. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO
SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957.
CONSENT CALENDAR ITEM NO. 1
9
CITY COUNCIL MINUTES Page 2 of 12 JUNE 1, 2021
CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR
EMERGENCY MANAGEMENT COORDINATOR; WILLIAM H. IHRKE,
CITY ATTORNEY (Review Continued Need and Response to
Proclaimed State and Local Emergencies Caused by COVID-19)
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO
PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT
CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)
3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF
GOVERNMENT CODE SECTION 54956.9. NAME OF CASE: CITY OF LA
QUINTA V. DWCG1, LLC, ET AL., RIVERSIDE COUNTY SUPERIOR
COURT CASE NO. PSC1909315
COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND
MOVED INTO CLOSED SESSION AT 3:02 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY
COUNCIL MEETING AT 4:07 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:
Mayor Evans said Council will reconvene back to Closed Session to consider
CLOSED SESSION ITEM NO. 2 after the open session portion of the meeting
is concluded.
City Attorney Ihrke reported the following pursuant to Government Code section
54950 et seq. (Brown Act):
CLOSED SESSION ITEM NO. 1 – no reportable action; and
CLOSED SESSION ITEM NO. 3 – no reportable action.
PLEDGE OF ALLEGIANCE
Councilmember Fitzpatrick led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER IN-PERSON: Alena Callimanis, La Quinta – spoke of the
drought in California state, and more particularly in La Quinta; said the water
assessment for the proposed The Wave project (Coral Mountain Surf Park) was
completed in 2019 by MSA Consulting, Inc. and there are some significant issues
with the estimated evaporation levels; noted the developer’s existing Kelly Slater
Surf Ranch Lemoore park, also in California, utilized existing bodies of water as
it was originally an abandoned water skiing park, and did not utilize drinking
10
CITY COUNCIL MINUTES Page 3 of 12 JUNE 1, 2021
water as The Wave project would; provided as a comparison the WADI Adventure
park in the desert in the United Arab Emirates; spoke of the anticipated water
shortage of the Colorado River supply; said golf courses can reduce water usage
by reducing or stopping watering and using recycled water, where a surf park
cannot reduce water usage; and encouraged the City’s leadership not to ignore
the anticipated drought, to support preservation of drinking water, and noted
that a surf park is not an appropriate development under the current conditions.
City Clerk Radeva said WRITTEN PUBLIC COMMENTS were received in support
of short-term vacation rentals (STVRs) and lifting the moratorium on new STVR
permits by the following citizens, listed in alphabetical order, which were
distributed to Council, made publicly available, and were included in the public
record and agenda packet of the meeting:
Cynthia Appolito (La Quinta);
Josh Eldridge (La Quinta); and
Gary Jones (La Quinta).
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS –
None
CONSENT CALENDAR
1. ADOPT RESOLUTION TO REQUEST COUNTY OF RIVERSIDE PLACE
COLLECTION COSTS FOR SOLID WASTE HANDLING SERVICES AT
SINGLE-FAMILY DWELLINGS ON TAX ROLLS [RESOLUTION NO. 2021-017]
2. ADOPT RESOLUTIONS TO 1) APPROVE PRELIMINARY 2021/22
ENGINEER’S ANNUAL LEVY REPORT FOR LANDSCAPE AND
LIGHTING ASSESSMENT DISTRICT 89-1, AND 2) DECLARE INTENT
TO LEVY ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT 89-1 [RESOLUTION NOS. 2021-018 AND 2021-019]
3. ADOPT RESOLUTION GRANTING CONDITIONAL APPROVAL OF
FINAL TRACT MAP NO. 37359 AND ASSOCIATED SUBDIVISION
IMPROVEMENT AGREEMENTS FOR THE CENTRE, A COMMERCIAL
AND CONDOMINIUM DEVELOPMENT LOCATED IN THE SOUTHWEST
CORNER OF AUTO CENTRE DRIVE AND LA QUINTA DRIVE
[RESOLUTION NO. 2021-020]
4. ADOPT ORDINANCE NO. 594 AMENDING SECTIONS 9.50.090 AND
9.200.015 OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE
RELATED TO ADMINISTRATIVE AND RENUMBERING
MODIFICATIONS; CEQA: EXEMPT FROM CEQA PURSUANT TO
SECTION 15061(B)(3) REVIEW FOR EXEMPTIONS – COMMON
SENSE RULE; LOCATION: CITYWIDE
11
CITY COUNCIL MINUTES Page 4 of 12 JUNE 1, 2021
5. APPROVE AMENDMENT NO. 4 TO GOLF COURSE MANAGEMENT
AGREEMENT WITH LANDMARK GOLF MANAGEMENT, LLC FOR
SILVERROCK GOLF COURSE MANAGEMENT SERVICES
6. APPROVE AMENDMENT NO. 3 TO JOINT-USE LEASE AGREEMENT
WITH DESERT SANDS UNIFIED SCHOOL DISTRICT FOR PUBLIC
SAFETY IMPROVEMENTS TO THE SPORTS COMPLEX
7. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT
SERVICES WITH BENGAL ENGINEERING, INC. FOR WHITEWATER
RIVER CHANNEL REGIONAL SCOUR ANALYSIS BETWEEN
JEFFERSON STREET AND WASHINGTON STREET GRADE CONTROL
STRUCTURES PROJECT NO. 2019-19
8. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT
SERVICES WITH ERIC NELSON DBA RASA FOR ON-CALL MAP
CHECKING SERVICES
9. APPROVE AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT
SERVICES WITH MERCHANTS BUILDING MAINTENANCE, LLC FOR
CITYWIDE JANITORIAL SERVICES
10. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH JOE A.
GONSALVES & SON FOR GOVERNMENT RELATIONS AND LOBBYIST
SERVICES
11. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE PWLC
II, INC. FOR ADDITIONAL LIGHTING AND LANDSCAPE
ASSESSMENT DISTRICT 89-1 MAINTENANCE SERVICES IN FISCAL
YEAR 2020/21
12. pulled for a separate vote by Councilmember Fitzpatrick >>> AWARD
CONTRACT TO ONYX PAVING COMPANY, INC. FOR THE MONROE
STREET PAVEMENT REHABILITATION PROJECT NO. 2020-01
13. ACCEPT WASHINGTON STREET PAVEMENT REHABILITATION
PROJECT NO. 2020-04, LOCATED ON WASHINGTON STREET FROM
CALLE TAMPICO TO SAGEBRUSH AVENUE
14. APPROVE DEMAND REGISTERS DATED MAY 14 AND 21, 2021
15. APPROVE CHANGE ORDER NO. 5 TO CONTRACT WITH JONES BROS
CONSTRUCTION COMPANY FOR THE SILVERROCK WAY STREET
IMPROVEMENTS PROJECT NO. 2014-13/141513 FOR
MISCELLANEOUS ADDITIONAL WORK REQUESTS
12
CITY COUNCIL MINUTES Page 5 of 12 JUNE 1, 2021
16. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT
SERVICES WITH TERRA NOVA PLANNING & RESEARCH, INC. TO
INCREASE THE CONTRACT AMOUNT FOR ON-CALL PLANNING
SERVICES
MOTION – A motion was made and seconded by Councilmembers Peña/Radi to
approve Consent Calendar Item Nos. 1-11 and 13-16 as recommended, with
Item Nos. 1, 2, and 3 adopting Resolution Nos. 2021-017, 2021-018, and 2021-
019, respectively, and Item No. 4 adopting Ordinance No. 594. Motion passed
unanimously.
CONSENT CALENDAR ITEM NO. 5
Council thanked Landmark Golf Management for the reduction in management
fees of the SilverRock golf course and flexibility in operations during fiscal year
2020/21 due to the COVID-19 pandemic, and commended the team’s efforts,
professionalism, collaboration with the City, and excellent customer service
despite the pandemic and ongoing construction of the SilverRock project.
CONSENT CALENDAR ITEM NO. 12
COUNCILMEMBER FITZPATRICK RECUSED HERSELF AND SAID SHE WILL
ABSTAIN FROM DISCUSSION AND VOTE ON THIS ITEM DUE TO A
POTENTIAL CONFLICT OF INTEREST STEMMING FROM THE PROXIMITY OF
HER REAL PROPERTY TO THE PROJECT LOCATION
MOTION – A motion was made and seconded by Councilmembers Peña/Radi to
approve Consent Calendar Item No. 12 as recommended. Motion passed: ayes
– 4, noes – 0, abstain – 1 (Fitzpatrick).
BUSINESS SESSION
1. APPROVE COOPERATIVE AGREEMENT WITH THE COUNTY OF
RIVERSIDE TO PROVIDE FIRE PROTECTION, FIRE PREVENTION,
RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY SERVICES;
AND APPROVE COOPERATIVE AGREEMENT BETWEEN THE CITIES
OF INDIO, LA QUINTA, COACHELLA, AND THE COUNTY OF
RIVERSIDE TO SHARE THE COST OF A LADDER TRUCK COMPANY
Public Safety Manager Mendez presented the staff report, which is on file in the
Clerk’s Office.
Council discussed that Emergency Management Department (EMD) service fees
were no longer included in the agreement with Riverside County Fire Department
(RCFD) for fire services, and inquired about prior years’ EMD fees and services.
13
CITY COUNCIL MINUTES Page 6 of 12 JUNE 1, 2021
RCFD La Quinta Fire Chief Fish explained that EMD services were once
incorporated into the county’s former Office of Emergency Services (OES) fire
services, which has since been separated into a distinct EMD services entity;
initially EMD related services remained in the fire services agreement as the
RCFD was the mechanism for collecting EMD pass-through fees from member
agencies, which were now being removed effective fiscal year 2021/22; other
cities are also being charged EMD service fees; RCFD is not able to provide
details as to what EMD services consist of; and if the City elects to contract for
EMD services, a separate contract would need to be executed directly with EMD.
Council directed staff to determine whether EMD has provided services to the
City and if related fees have been played.
Chief Fish said there was a minor dispute with the vendor constructing the new
fire ladder truck, which has been resolved; construction of the truck is moving
forward, and delivery is anticipated for June 2022; and the remodel and
revitalization of Fire Station No. 70 is moving along, and operations are currently
stationed at Fire Station No. 32, however, RCFD responds with the closest unit
available, regardless of boundaries.
Chief Fish thanked the Council and the City for the long-standing contractual
collaboration; Council thanked RCFD for the exemplary service provided to the
community and for the RCFD’s collaboration with the City on the fire services
study.
MOTION – A motion was made and seconded by Councilmembers
Fitzpatrick/Sanchez to:
A. Approve a Cooperative Agreement with the County of Riverside to provide
fire protection, fire prevention, rescue, fire marshal, and medical
emergency services; and authorize the City Manager to execute the
agreement.
B. Approve a Cooperative Agreement between the Cities of Indio, La Quinta,
Coachella, and the County of Riverside to share the cost of a ladder truck
company; and authorize the City Manager to execute the agreement.
Motion passed unanimously.
2. APPROVE THIRD ROUND COMMUNITY SERVICES GRANTS FOR
FISCAL YEAR 2020/21
Community Resources Manager Calderon presented the staff report, which is on
file in the Clerk’s Office.
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CITY COUNCIL MINUTES Page 7 of 12 JUNE 1, 2021
Council discussed that the Warrior One Camp is held in La Quinta, and the grant
funding provided by the City would be applied primarily to any La Quinta
residents, and second to other Coachella Valley residents.
PUBLIC SPEAKER VIA TELECONFERENCE: Alfred Rivera, President of Warrior One
Camp LQ – said the camp program has been operating at the Fritz Burns
community park in La Quinta since 2013; recently became a non-profit
organization; the majority of student athletes participants are La Quinta
residents; all participants in the current high-school camp session are La Quinta
residents; the organization services the entire Coachella Valley; the program
provides kids with quality athletic training at affordable costs, promotes physical
fitness, and gives them the support and assistant needed to improve their skills
and help them advance both academically and athletically; and explained the
recent expansion of the camp program due to COVID-19.
Council discussed other park facilities in the City that might be better suited to
accommodate the organization; and recruitment efforts include social media,
newsletters through the school districts, banners throughout the Coachella
Valley, and collaboration with other youth organizations, such as PDLQ, to help
create an awareness of the program.
PUBLIC SPEAKER IN-PERSON: Bobbie Gold, Center Director with Gold RiteCare
Childhood Language Center – thanked Council for their support; said services
are provided free of charge to the community; the cost of the program is
approximately $112 per child for a weekly one-hour, one-on-one session with a
therapist, while a parent is also present so they can aid the children with their
speech assignments following the session; and the organization plans on re-
opening for in-person sessions as of July 1, 2021.
Council reached a consensus to increase the proposed $1,500 of grant funding
to $5,000.
PUBLIC SPEAKER IN-PERSON: Jason Gayler, President of the La Quinta High
School Blackhawk Brigade Boosters – thanked Council for their support; and said
the grant funding will be used to purchase needed equipment for the band and
to replace the golf cart batteries, used to pull the equipment.
MOTION – A motion was made and seconded by Councilmembers
Peña/Fitzpatrick to approve the third round Community Services Grants for a
total of $20,000 for fiscal year 2020/21 as follows:
Big Brothers Big Sisters of the Desert $5,000
Gold RiteCare Childhood Language Center $5,000
La Quinta High School Blackhawk Brigade $5,000
Warrior One Camp $5,000
Motion passed unanimously.
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CITY COUNCIL MINUTES Page 8 of 12 JUNE 1, 2021
3. APPROVE 2021 LEGISLATIVE POLICY GUIDE UPDATES
Management Specialist Kinley presented the staff report, which is on file in the
Clerk’s Office.
Council discussed the City’s collaboration with the League of California Cities
(League) on legislation, in addition to the services provided by the City’s
legislative services consultant Joe A. Gonsalves and Son. Staff noted that the
League is copied on all correspondence issued by the City.
Assistant to the City Manager Villalpando said the Imperial Irrigation District
Board of Directors, at their 1 p.m. meeting today, approved Consent Calendar
Item No. 14 on their agenda, and adopted Resolution No. 25-2021 related to
Action to Protect Water Rights from State Legislative Actions and Address
Coachella Valley Concerns.
Council directed staff to coordinate with Assembly Member Chad Mayes on next
steps regarding this matter.
MOTION – A motion was made and seconded by Councilmembers Peña/Radi to
approve the Legislative Policy Guide updates and authorize the Mayor, one
Councilmember, and the City Manager to issue letters within the scope of these
policies. Motion passed unanimously.
4. APPROVE SILVERROCK RESORT 2021/22 ANNUAL PLAN (Plan)
Public Works Director/City Engineer McKinney presented the staff report, which
is on file in the Clerk’s Office.
Council discussed the operational assumption in the proposed fiscal year
2021/22 Plan is a bit conservative.
PUBLIC SPEAKER IN-PERSON: Randy Duncan, General Manager with Landmark
Golf Management, LLC for SilverRock golf course – said the Plan was prepared
in April and assumptions related to resuming operational activities were
conservative due to current COVID-19 restrictions, which are anticipated to be
lifted on June 15, 2021 in anticipation of the release of updated safety
guidelines; residents are primarily requesting individual golf carts while playing
golf; family members are allowed to share a golf cart; the Plan projects a 5%
reduction in operational activity due to the anticipated construction of the
SilverRock project; the increase in annual operational costs is due to state
mandated increase in minimum wage, increased cost associated with water,
seeding, and fuel, and the resuming of the 2% Capital Reserve; loss of golf
events due to the ongoing construction; challenges with acquiring maintenance
and front line work-force; outreach efforts to local youth, and youths of 17 years
of age or younger qualify for junior golfer rates; resident golf play has been
16
CITY COUNCIL MINUTES Page 9 of 12 JUNE 1, 2021
strong; residents can obtain their resident card at the Ahmanson Clubhouse; and
hours of operations for the summer months due to the heat, begin at the end of
June through the beginning of September, the last T-time would be at 12 noon
and will close at 2 p.m.
Council thanked Landmark Golf Management for the exceptional customer
service and golf operations provided to the community; and expressed general
support for subsidizing the services for the La Quinta community.
Mr. Duncan thanked the Council and the City for the long-standing collaboration
and support.
Council requested to receive a copy of the resident play statistics provided by
Mr. Duncan during his presentation.
MOTION – A motion was made and seconded by Councilmembers Peña/Radi to
approve the SilverRock Resort 2021/22 Annual Plan as submitted. Motion passed
unanimously.
5. INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING
CHAPTER 3.25 OF THE LA QUINTA MUNICIPAL CODE RELATED TO
CERTAIN RENEWAL APPLICATIONS FOR SHORT-TERM VACATION
RENTAL PERMITS [ORDINANCE NO. 595]
City Clerk Radeva presented the staff report, which is on file in the Clerk’s Office.
MOTION – A motion was made and seconded by Councilmembers Peña/Radi to
take up Ordinance No. 595 by title and number only and waive further reading.
Motion passed unanimously.
City Clerk Radeva read the following title of Ordinance No. 595 into the record:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, AMENDING CHAPTER 3.25 OF THE LA QUINTA MUNICIPAL
CODE CLARIFYING AND STREAMLINING THE SHORT-TERM VACATION
RENTAL PERMITS RENEWAL SUBMITTAL AND PROCESSING
MOTION – A motion was made and seconded by Councilmembers Peña/Radi to
introduce at first reading Ordinance No. 595 to amend Chapter 3.25 of the La
Quinta Municipal Code related to Short-Term Vacation Rentals. Motion passed
unanimously.
STUDY SESSION
1. DISCUSS FISCAL YEAR 2021/22 PRELIMINARY PROPOSED
BUDGET
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CITY COUNCIL MINUTES Page 10 of 12 JUNE 1, 2021
Interim Finance Director Martinez presented the staff report, which is on file in
the Clerk’s Office.
Council discussed the cost increase for Fritz Burns pool operations and
programming by Desert Recreation District.
Financial Services Analyst Hallick said the City has not made any payments to
RCFD EMD since Senior Emergency Management Coordinator Johnston was hired
directly by the City and these services are now being provided internally.
Council commended staff for their hard work, professionalism, and the services
they provide to Council and the community; said they were pleased with the
proposed budget; and asked that staff continued to inform the community
through social media that budget discussions are on-going and community input
is encouraged.
Council directed staff to explore options to repair the road to Lake Cahuilla in
collaboration with other agencies, prior to potential upcoming events.
Council expressed general approval of the proposed FY 2021/22 budget.
2. SILVERROCK RESORT DEVELOPMENT PROJECT UPDATE AND
DEVELOPER PROGRESS TO CURE DEFAULT
SilverRock Development Company President and CEO Robert Green presented
the staff report, which is on file in the Clerk’s Office, and provided a detailed
presentation on the project’s sequence of activities onsite for 1) Montage Hotel
and Spa, 2) Montage Residences, 3) Conference and Share Services Building, 4)
Golf Clubhouse, 5) Pendry Residences, and 6) Pendry Hotel.
Mr. Green announced that Bruce Maize has joined the SilverRock project; Mr.
Maize also serves as the Chief Operating Officer with the Rilington Group since
July 1, 2018.
Mr. Green spoke of the ongoing capital investments; and undergoing discussions
with City Manager McMillen and City Attorney Ihrke regarding Amendment No.
4 to the Purchase, Sale and Development Agreement (PSDA).
Council discussed the proposed project completion timeline of April 2023;
clearing the Notice of Default to the PSDA was subject to securing the project’s
funding; Montage’s continued interest in the project; and the timely review and
approval process of project permits by staff.
PUBLIC HEARINGS – None
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CITY COUNCIL MINUTES Page 11 of 12 JUNE 1, 2021
DEPARTMENTAL REPORTS
All reports are on file in the City Clerk’s Office.
4. COMMUNITY SERVICES DEPARTMENT – SHORT-TERM VACATION
RENTAL FALSE COMPLAINTS
Community Resources Director Escobedo presented the department report,
which is on file in the Clerk’s Office.
Council discussed staff will initiate community educational and informational
efforts for 90-days, which will be followed by enforcement initiation efforts;
enforcement efforts and costs associated with false complaints; limits for
reporting parties to remain anonymous based on legal requirements and
proceedings; and majority of reporting parties do provide contact information.
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Councilmember Peña said he will be attending the groundbreaking event for the
CV Arena on June 2, 2021; expressed his condolences to the law enforcement
community, friends and family, for the slaying of San Bernardino County Sheriff’s
Sergeant Dominic Vaca; congratulated Phil Mickelson for claiming his sixth
career major and winning the PGA Championship; and reported on his
attendance at the Palms Country Club to commemorate veterans for their service
during Memorial Day weekend by passing out meals.
Councilmember Peña said he received email correspondence regarding potential
safety concerns for cyclists navigating the roundabout at Jefferson Street and
Avenue 52; and noted Public Works and Traffic staff are evaluating the existing
conditions to determine whether improvements are warranted and can be
implemented.
Mayor Evans reported on her and Mayor Pro Tem Radi’s attendance at the La
Quinta High School graduation ceremonies.
REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2021, Mayor Evans reported on her participation
in the following organization’s meeting:
GREATER PALM SPRINGS CONVENTION AND VISITORS’ BUREAU
La Quinta’s representative for 2021, Councilmember Fitzpatrick reported on her
participation in the following organization’s meeting:
COACHELLA VALLEY MOUNTAINS CONSERVANCY
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CITY COUNCIL MINUTES Page 12 of 12 JUNE 1, 2021
La Quinta’s representative for 2021, Mayor Pro Tem Radi reported on his
participation in the following organization’s meeting:
SUNLINE TRANSIT AGENCY
La Quinta’s representative for 2021, Councilmember Sanchez reported on his
participation in the following organization’s meeting:
LEAGUE OF CALIFORNIA CITIES – LEGISLATIVE UPDATE
CLOSED SESSION – Continued
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO
PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT
CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)
COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND
MOVED INTO CLOSED SESSION AT 6:22 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY
COUNCIL MEETING AT 7:18 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:
City Attorney Ihrke said there was no reportable action taken for CLOSED
SESSION ITEM NO. 2 pursuant to Government Code section 54950 et seq.
(Brown Act):
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Fitzpatrick/Radi to adjourn at 7:18 p.m. Motion passed
unanimously.
Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
20
City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: ADOPT ORDINANCE NO. 595 AMENDING CHAPTER 3.25
OF THE LA QUINTA MUNICIPAL CODE RELATED TO CERTAIN RENEWAL
APPLICATIONS FOR SHORT-TERM VACATION RENTAL PERMITS
RECOMMENDATION
Adopt Ordinance No. 595 on second reading.
EXECUTIVE SUMMARY
The proposed minor code amendments are necessary to align the text
with other code sections in Chapter 3.25; and to add clarifying language
to further streamline the short-term vacation rental (STVR) permit
renewal submittal, processing, and tracking, while ensuring compliance
and enforcement with the STVR program.
FISCAL IMPACT
This code amendment would standardize the STVR permit renewal process
and eliminate the need to implement manual tracking for delayed renewals,
which in turn would result in staff time savings that would carry long-term
benefits as the cost of STVR permits are evaluated from year to year.
BACKGROUND/ANALYSIS
The proposed code amendment to Section 3.25.030 under the “Local contact
person” definition reduces the allowed response time from 45 to 30 minutes
and aligns it with other code sections in this Chapter.
The proposed code amendments under Sections 3.25.050, subsection D, and
3.25.055, subsection C, are intended to add clarifying language related to the
types of allowed STVR permit renewals, and to streamline the renewal
processing and tracking, while simultaneously ensuring compliance and
enforcement with the STVR program.
CONSENT CALENDAR ITEM NO. 2
21
ALTERNATIVES
As Council approved this ordinance at first reading, staff does not recommend
an alternative.
Prepared by: Monika Radeva, City Clerk
Approved by: Jon McMillen, City Manager
22
ORDINANCE NO. 595
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, AMENDING
CHAPTER 3.25 OF THE LA QUINTA MUNICIPAL
CODE CLARIFYING AND STREAMLINING THE
SHORT-TERM VACATION RENTAL PERMITS
RENEWAL SUBMITTAL AND PROCESSING
WHEREAS, Chapter 3.25 of the La Quinta Municipal Code (LQMC)
relates to short-term vacation rentals; and
WHEREAS, the City has the authority to regulate businesses operating
within the City; and
WHEREAS, Chapter 3.25 of the LQMC addresses permitted uses, short-
term vacation rental process and permitting procedures; and
WHEREAS, code amendments to Section 3.25.030 under the “Local
contact person” definition are proposed for consistency with other sections in
Chapter 3.25; and
WHEREAS, code amendments under Section 3.25.050, subsection D,
and Section 3.25.055, subsection C, are intended to add clarifying language
related to the types of allowed short-term vacation rental permit renewals,
and to streamline the short-term vacation rental permit renewal processing
and tracking, while ensuring compliance and enforcement with the short-term
vacation rental program, as more particularly set forth in this Ordinance.
NOW, THEREFORE, the City Council of the City of La Quinta does
ordain as follows:
SECTION 1. Chapter 3.25 shall be amended as written in "Exhibit A"
attached hereto and incorporated herein by reference.
SECTION 2. Corrective Amendments: The City Council does hereby
grant the City Clerk the ability to make minor amendments and corrections of
typographical or clerical errors to "Exhibit A" to ensure consistency of all
approved text amendments prior to the publication in the La Quinta Municipal
Code.
SECTION 3. Posting: The City Clerk shall, within 15 days after passage
of this Ordinance, cause it to be posted in at least three public places
23
Ordinance No. 595
Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 2 of 24
designated by resolution of the City Council, shall certify to the adoption and
posting of this Ordinance, and shall cause this Ordinance and its certification,
together with proof of posting to be entered into the Book of Ordinances of
the City of La Quinta.
SECTION 4. Effective Date: This Ordinance shall be in full force and
effect thirty (30) days after its adoption.
SECTION 5. Severability: If any section, subsection, subdivision,
sentence, clause, phrase, or portion of this Ordinance is, for any reason,
held to be invalid or unconstitutional by the decision of any court of
competent jurisdiction, such decision shall not affect the validity of the
remaining portions of this Ordinance. The City Council hereby declares that
it would have adopted this Ordinance and each and every section,
subsection, subdivision, sentence, clause, phrase, or portion thereof,
irrespective of the fact that any one or more section, subsections,
subdivisions, sentences, clauses, phrases, or portions thereof be declared
unconstitutional.
PASSED, APPROVED and ADOPTED, at a regular meeting of the La
Quinta City Council held this 15th day of June, 2021 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
LINDA EVANS, Mayor
City of La Quinta, California
24
Ordinance No. 595
Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 3 of 24
ATTEST:
_______________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
25
Ordinance No. 595
Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 4 of 24
Chapter 3.25 SHORT-TERM VACATION RENTALS
Chapter 3.25 SHORT-TERM VACATION RENTALS
3.25.010 Title.
This chapter shall be referred to as the “Short-Term Vacation Rental Regulations.”
(Ord. 572 § 1, 2018; Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.020 Purpose.
A. The purpose of this chapter is to establish regulations for the use of privately
owned residential dwellings as short-term vacation rentals that ensure the
collection and payment of transient occupancy taxes (TOT) as provided in
Chapter 3.24 of this code, and minimize the negative secondary effects of such
use on surrounding residential neighborhoods.
B.This chapter is not intended to provide any owner of residential property with
the right or privilege to violate any private conditions, covenants and restrictions
applicable to the owner’s property that may prohibit the use of such owner’s
residential property for short-term vacation rental purposes as defined in this
chapter. (Ord. 572 § 1, 2018; Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
C.The requirements of this chapter shall be presumed to apply to any residential
dwelling that has received a short-term vacation rental permit. A rebuttable
presumption arises that, whenever there is an occupant(s), paying rent or not,
of a residential dwelling that has received a short-term vacation rental permit,
the requirements of this chapter shall apply, including but not limited to any
suspension or other modifications imposed on a short-term vacation rental
permit as set forth in this chapter. The city manager or authorized designee shall
have the authority to implement any necessary or appropriate policies and
procedures to implement the rebuttable presumption set forth in this section.
3.25.030 Definitions.
For purposes of this chapter, the following words and phrases shall have the meaning
respectively ascribed to them by this section:
“Advertise,” “advertisement,” “advertising,” “publish,” and “publication” mean
any and all means, whether verbal or written, through any media whatsoever
whether in use prior to, at the time of, or after the enactment of the ordinance
amending this chapter, used for conveying to any member or members of the
public the ability or availability to rent a short-term vacation rental unit as
defined in this section, or used for conveying to any member or members of the
public a notice of an intention to rent a short-term vacation rental unit as defined
in this section. For purposes of this definition, the following media are listed as
examples, which are not and shall not be construed as exhaustive: Verbal or
EXHIBIT A
26
Ordinance No. 595
Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 5 of 24
written announcements by proclamation or outcry, newspaper advertisement,
magazine advertisement, handbill, written or printed notice, printed or poster
display, billboard display, e-mail or other electronic/digital messaging platform,
electronic commerce/commercial Internet websites, and any and all other
electronic media, television, radio, satellite-based, or Internet website.
“Applicable laws, rules and regulations” means any laws, rules, regulations and
codes (whether local, state or federal) pertaining to the use and occupancy of a
privately owned dwelling unit as a short-term vacation rental.
“Applicant” means the owner of the short-term vacation rental unit.
“Authorized agent or representative” means a designated agent or
representative who is appointed by the owner and also is responsible for
compliance with this chapter with respect to the short-term vacation rental unit.
“Booking transaction” means any reservation or payment service provided by a
person or entity who facilitates a home-sharing or vacation rental (including
short-term vacation rental) transaction between a prospective occupant and an
owner or owner’s authorized agent or representative.
“City manager” means that person acting in the capacity of the city manager of
the city of La Quinta or authorized designee.
“Declaration of non-use” means the declaration described in Section 3.25.050.
“Dwelling” has the same meaning as set forth in Section 9.280.030 (or successor
provision, as may be amended from time to time) of this code; “dwelling” does
not include any impermanent, transitory, or mobile means of temporary lodging,
including but not limited to mobile homes, recreational vehicles (RVs), car
trailers, and camping tents.
“Estate home” is defined as a single-family detached residence with five (5) or
more bedrooms, subject to evaluation criteria and inspection of the property
pursuant to Section 3.25.060(D)(1). An estate home is a sub-type of short-term
vacation rental unit and shall be subject to a general short-term vacation rental
permit, primary residence short-term vacation rental permit, or homeshare
short-term vacation rental permit, as applicable, pursuant to this chapter.
“General short-term vacation rental permit” is a type of short-term vacation
rental permit that is neither a homeshare short-term vacation rental permit nor
a primary residence short-term vacation rental permit.
“Good neighbor brochure” means a document prepared by the city that
summarizes the general rules of conduct, consideration, and respect, including,
without limitation, provisions of this code and other applicable laws, rules or
regulations pertaining to the use and occupancy of short-term vacation rental
units.
“Homeshare short-term vacation rental permit” is a type of short-term vacation
rental permit whereby the owner hosts visitors in the owner’s dwelling, for
compensation, for periods of thirty (30) consecutive calendar days or less, while
27
Ordinance No. 595
Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 6 of 24
the owner lives on-site and in the dwelling, throughout the visiting occupant’s
stay.
“Hosting platform” means a person or entity who participates in the home-
sharing or vacation rental (including short-term vacation rental) business by
collecting or receiving a fee, directly or indirectly through an agent or
intermediary, for conducting a booking transaction using any medium of
facilitation, including but not limited to the Internet.
“Local contact person” means the person designated by the owner or the owner’s
authorized agent or representative who shall be available twenty-four hours per
day, seven days per week with the ability to respond to the location within thirty
(30) minutes for the purpose of: (1) taking remedial action to resolve any such
complaints; and (2) responding to complaints regarding the condition, operation,
or conduct of occupants of the short-term vacation rental unit. A designated local
contact person must obtain a business license otherwise required by
Sections 3.24.060 and 3.28.020 (or successor provisions, as may be amended
from time to time) of this code.
“Notice of permit modification, suspension or revocation” means the notice the
city may issue to an applicant, authorized agent or representative, local contact
person, occupant, owner, responsible person, or any other person or entity
authorized to be issued such notice under this code for a short-term vacation
rental unit, upon a determination by the city of a violation of this chapter or other
provisions of this code relating to authorized uses of property subject to this
chapter.
“Occupant” means any person(s) occupying the dwelling at any time.
“Owner” means the person(s) or entity(ies) that hold(s) legal and/or equitable
title to the subject short-term vacation rental.
“Primary residence” means a dwelling where an owner spends the majority of
the calendar year on the property used as a short-term vacation rental unit, and
the property is identified in the Riverside County Assessor’s record as the owner’s
primary residence.
“Primary residence short-term vacation rental permit” is a type of short-term
vacation rental permit whereby the short-term vacation rental unit is the owner’s
primary residence, as defined herein in this section.
“Property” means a residential legal lot of record on which a short-term vacation
rental unit is located.
“Rent” has the same meaning as set forth in Section 3.24.020 (or successor
provision, as may be amended from time to time) of this code.
“Rental agreement” means a written or verbal agreement for use and occupancy
of a privately-owned residential dwelling that has been issued a short-term
vacation rental permit, including a dwelling that may have a permit which has
been or is under suspension.
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Ordinance No. 595
Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 7 of 24
“Responsible person” means the signatory of an agreement for the rental, use
and occupancy of a short-term vacation rental unit, and/or any person(s)
occupying the short-term vacation rental unit without a rental agreement,
including the owner(s), owner’s authorized agent(s) or representative(s), local
contact(s), and their guests, who shall be an occupant of that short-term
vacation rental unit, who is at least twenty-one years of age, and who is legally
responsible for ensuring that all occupants of the short-term vacation rental unit
and/or their guests comply with all applicable laws, rules and regulations
pertaining to the use and occupancy of the subject short-term vacation rental
unit.
“Short-term vacation rental permit” means a permit that permits the use of a
privately owned residential dwelling as a short-term vacation rental unit pursuant
to the provisions of this chapter, and which incorporates by consolidation a
transient occupancy permit and a business license otherwise required by
Sections 3.24.060 and 3.28.020 (or successor provisions, as may be amended
from time to time) of this code. A short-term vacation rental permit is one of the
following types: (1) General short-term vacation rental permit, (2) Primary
residence short-term vacation rental permit, or (3) Homeshare short-term
vacation rental permit, as defined in this section.
“Short-term vacation rental unit” means a privately owned residential dwelling,
such as, but not limited to, a single-family detached or multiple-family attached
unit, apartment house, condominium, cooperative apartment, duplex, or any
portion of such dwellings and/or property and/or yard features appurtenant
thereto, rented for occupancy and/or occupied for dwelling, lodging, or any
transient use, including but not limited to sleeping overnight purposes for a
period of thirty (30) consecutive calendar days or less, counting portions of
calendar days as full days, by any person(s) with or without a rental agreement.
“STVR” may be used by city officials as an abbreviation for “short-term vacation
rental.”
“Suspension” means that short-term vacation rental permit that is suspended
pursuant to Section 3.25.090.
“Tenant” or “transient,” for purposes of this chapter, means any person who
seeks to rent or who does rent, or who occupies or seeks to occupy, for thirty
(30)consecutive calendar days or less, a short-term vacation rental unit. (Ord.
572 § 1, 2018; Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.040 Authorized agent or representative.
A. Except for the completion of an application for a short-term vacation rental
permit and business license, the owner may designate an authorized agent or
representative to ensure compliance with the requirements of this chapter with
respect to the short-term vacation rental unit on his, her or their behalf.
Nevertheless, the owner shall not be relieved from any personal responsibility
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Ordinance No. 595
Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 8 of 24
and personal liability for noncompliance with any applicable law, rule or
regulation pertaining to the use and occupancy of the subject short-term
vacation rental unit, regardless of whether such noncompliance was committed
by the owner’s authorized agent or representative or the occupants of the
owner’s short-term vacation rental unit or their guests.
B. The owner must be the applicant for and holder of a short-term vacation
rental permit and business license and shall not authorize an agent or a
representative to apply for or hold a short-term vacation rental permit and
business license on the owner’s behalf. The owner’s signature is required on all
short-term vacation rental application forms, and the city may prescribe
reasonable requirements to verify that an applicant or purported owner is the
owner in fact. (Ord. 572 § 1, 2018; Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.050 Short-term vacation rental permit—Required.
A. The owner is required to obtain a short-term vacation rental permit and a
business license from the city before the owner or the owner’s authorized agent
or representative may rent or advertise a short-term vacation rental unit. No
short-term vacation rental use may occur in the city except in compliance with
this chapter. No property in the city may be issued a short-term vacation rental
permit or used as a short-term vacation rental unit unless the property is a
residential dwelling that complies with the requirements of this chapter.
B.A short-term vacation rental permit and business license shall be valid for
one (1) year and renewed on an annual basis in order to remain valid.
1.A short-term vacation rental permit and business license renewal
application shall be submitted no earlier than sixty (60) calendar days but
no later than thirty (30) calendar days prior to the permit’s expiration
date. Failure to renew a short-term vacation rental permit as prescribed
in this section may result in the short-term vacation rental permit being
terminated.
2. A new owner of a property (or a new person and/or new entity that owns
or controls a business or organization or other entity of any kind, such as
a limited liability company, which is the owner of a property) previously
operated as a short-term vacation rental unit by the former owner (or by
a former person or entity that owned or controlled the business or
organization or other entity of any kind that continues to be the owner of
the property) may not renew the previous owner’s short-term vacation
rental permit and shall apply for a new short-term vacation rental permit,
pursuant to this chapter, if the new owner (or new person and/or new
entity that owns or controls a business or organization or other entity of
any kind that continues to be the owner of a property) wants to continue
to use the residential dwelling as a short-term vacation rental unit.
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Amendments to Chapter 3.25 Short-Term Vacation Rentals
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3. If an owner or an owner’s authorized agent or representative, pursuant
to all applicable laws, constructs additional bedrooms to an existing
residential dwelling or converts non-bedroom spaces and areas in an
existing residential dwelling into additional bedrooms, the owner or
owner’s authorized agent or representative shall notify the city and
update the short-term vacation rental unit’s online registration profile
upon city approval of the addition or conversion so that the city may
confirm that such conversion is consistent with this chapter and the code,
including all applicable provisions in Title 8 of the code, and reissue the
short-term vacation rental permit so that it accurately identifies the
number of approved bedrooms, if the owner wants to continue to use the
dwelling as a short-term vacation rental unit. The city may conduct an
onsite inspection of the property to verify compliance with this chapter
and the code. Code compliance inspections may be billed for full cost
recovery at one hour for initial inspection and in thirty-minute increments
for each follow-up inspection pursuant to subsection D. For purposes of
this chapter, “reissue” or “reissuance” of a short-term vacation rental
permit means a permit that is reissued by the city, with corrected
information, as applicable, to be valid for the balance of the existing one
(1)-year permit and license period.
C.A short-term vacation rental permit and business license shall be valid only
for the number of bedrooms in a residential dwelling equal to the number of
bedrooms the city establishes as eligible for listing as a short-term vacation
rental unit and shall not exceed the number of bedrooms allowable for the
number of occupants as set forth in Section 3.25.070. The allowable number of
bedrooms shall meet all applicable requirements under federal, state and city
codes, including, but not limited to, the provisions of Section 9.50.100 (or
successor provision, as may be amended from time to time) governing
“additional bedrooms” and all applicable building and construction codes in Title
8 of this code. A short-term vacation rental permit shall not issue for, or
otherwise authorize the use of, additional bedrooms converted from non-
bedroom spaces or areas in an existing residential dwelling except upon express
city approval for the additional bedrooms in compliance with this code, including
Section 9.50.100 (or successor provision, as may be amended from time to
time), and upon approval of an application for a new or renewed short-term
vacation rental permit as provided in subsection B.
D.A short-term vacation rental permit and business license shall not be issued
, and may be suspended or permanently revoked, if the property, or any building,
structure, or use or land use on the property is in violation of this code. The city
may conduct an inspection of the property prior to the issuance or renewal of a
short-term vacation rental permit and/or business license. Code compliance
inspections may be billed for full cost recovery at one hour for initial inspection
and in thirty-minute increments for each follow-up inspection. For purposes of
this subsection, a code violation exists if, at the time of the submittal of an
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Amendments to Chapter 3.25 Short-Term Vacation Rentals
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Page 10 of 24
application for a new or renewed short-term vacation rental permit or business
license, the city has commenced administrative proceedings by issuing written
communication and/or official notice to the owner or owner’s responsible agent
or representative of one or more code violations. For purposes of this chapter,
“building,” “structure,” and “use or land use” have the same meanings as set
forth in Section 9.280.030 (or successor provisions, as may be amended from
time to time) of this code.
E. A short-term vacation rental permit and business license shall not be issued
or renewed, and may be suspended or permanently revoked, if any portion of
transient occupancy tax has not been reported and/or remitted to the city for the
previous calendar year by the applicable deadline for the reporting and/or
remittance of the transient occupancy tax.
F.A short-term vacation rental permit and business license shall not be issued
or renewed, and may be suspended or permanently revoked, if the residential
dwelling to be used as a short-term rental unit lacks adequate onsite parking.
For purposes of this subsection, “adequate onsite parking” shall be determined
by dividing the total number of occupants commensurate with the approved
number of bedrooms as provided in the table under Section 3.25.070 by four,
such that the ratio of the total number of occupants to onsite parking spots does
not exceed four to one (4:1). For example, a residential dwelling with five
bedrooms may permissibly host a total number of ten occupants and therefore
requires three on-site parking spots. Onsite parking shall be on an approved
driveway, garage, and/or carport areas only in accordance with
Section 3.25.070(R), and no more than two street parking spots may count
towards the number of on-site parking spots necessary to meet the “adequate
onsite parking” requirement under this subsection.
G. An owner or owner’s authorized agent or representative who claims not to be
operating a short-term vacation rental unit or who has obtained a valid short-
term vacation rental permit and business license pursuant to this chapter, may
voluntarily opt-out of the requirements of this chapter, prior to the issuance or
expiration of a short-term vacation rental permit and business license that are
applicable to the short-term vacation rental unit, only upon the owner, the
owner’s authorized agent or representative and/or the owner’s designated local
contact person executing, under penalty of perjury, a declaration of non-use as
a short-term vacation rental unit, in a form prescribed by the city (for purposes
of this chapter, a “declaration of non-use”). Upon the receipt and filing by the
city of a fully executed declaration of non-use, the owner or owner’s authorized
agent representative shall be released from complying with this chapter as long
as the property is not used as a short-term vacation rental unit. Use of the
property as a short-term vacation unit after the city’s receipt and filing of a
declaration of non-use, is a violation of this chapter. If, after a declaration of
non-use has been received and filed by the city, the owner or owner’s authorized
agent or representative wants to use that property as a short-term vacation
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Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 11 of 24
rental unit, the owner shall apply for a new short-term vacation rental permit
and business license and fully comply with the requirements of this chapter and
the code; provided, however, that if a short-term vacation rental permit is or will
be suspended on the date an owner or owner’s authorized agent or
representative submits to the city a declaration of non-use for the short-term
vacation rental unit under suspension, then the owner may apply for a new short-
term vacation rental permit and business license only after twelve (12)
consecutive months have elapsed from the date of the declaration of non-use,
and the owner and owner’s authorized agent or representative otherwise shall
fully comply with the requirements of this chapter and the code. (Ord. 577 § 1,
2019; Ord. 572 § 1, 2018; Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.055 Non-issuance of new short-term vacation rental permits; Periodic
council review.
A. Commencing May 20, 2021, which is the effective date of the ordinance
adding this section, there shall be no processing of, or issuance for, any
applications for a new short-term vacation rental permit, required by this chapter
to use or operate a short-term vacation rental unit in the city, except applications
for a new a short-term vacation rental permit covering a short-term vacation
rental unit that meets one or more of the following:
1. A residential dwelling within a residential project located in the CT
Tourist Commercial District zone, as defined in Section 9.70.070 (or
successor section) of this code and depicted in the city’s official zoning map.
2. A residential dwelling within a residential project located in the VC Village
Commercial District zone, as defined in Section 9.70.100 (or successor
section) of this code and depicted in the city’s official zoning map.
3. A residential dwelling within a residential project subject to a
development agreement with the city, or subject to a condition of
approval(s) attached to any entitlement approved by the city (including but
not limited to a specific plan, subdivision map, or site development permit),
pursuant to which short-term vacation rentals are a permitted use, and the
residential dwelling’s use as a short-term vacation rental is authorized under
a declaration of covenants, conditions, and restrictions (CC&Rs), for the
residential project.
4.A residential dwelling within the area covered by the SilverRock Resort
Specific Plan.
B. The city manager or authorized designee shall have the authority to
implement policies or procedures to review and verify whether an application for
a new short-term vacation rental permit meets the criteria set forth in this
section.
C. This section shall not apply to applications for a renewal of an existing short-
term vacation rental permit and business license, submitted in compliance with
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Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 12 of 24
this chapter, including when the short-term vacation rental permit is under
suspension during the time for processing the renewal application. Applications
for renewals must be submitted as prescribed by this chapter. Any short-term
vacation rental unit, covered by a permit that is subject to an application for
renewal, which is under temporary suspension in violation of this chapter or any
other provisions of this code, shall not become permitted to use the dwelling as
a short-term vacation rental unit until all violations that led to the temporary
suspension have been remedied and the suspension has expired. Any revoked
short-term vacation rental permit shall not be eligible for renewal or new short-
term vacation rental permit.
D.The city council shall periodically review the impacts or effects, if any, caused
by the non-issuance of new short-term vacation rental permits set forth in this
section. The city manager or authorized designee shall prepare a report
assessing impacts or effects, if any, for the council to review at a regular or
special meeting.
3.25.060 Short-term vacation rental permit—Application requirements.
A. The owner or the owner’s authorized agent or representative must submit
the information required on the city’s short-term vacation rental permit
application form provided by the city, which may include any or all of the
following:
1.The name, address, and telephone number of the owner of the subject
short-term vacation rental unit;
2.The name, address, and telephone number of the owner’s authorized
agent or representative, if any;
3.The name, address, and twenty-four-hour telephone number of the local
contact person;
4.The address of the proposed short-term vacation rental unit, Internet
listing site and listing number;
5.The number of bedrooms shall not exceed the number of bedrooms
allowable for the number of occupants as set forth in Section 3.25.070. The
allowable number of bedrooms shall meet all applicable building and
construction requirements under federal, state and city codes, including, but
not limited to, the provisions of Section 9.50.100 (or successor provision, as
may be amended from time to time) governing “additional bedrooms” and
all applicable building and construction codes in Title 8 of this code;
6.Acknowledgement of receipt of all electronically distributed short-term
vacation rental information from the city, including any good neighbor
brochure;
7. The owner or owner’s authorized agent or representative who has
applied for a short-term vacation rental permit shall provide the city with
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Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 13 of 24
written authorization that issuance of a short-term vacation rental permit
pursuant to this chapter is not inconsistent with any recorded or unrecorded
restrictive covenant, document, or other policy of a homeowner association
(HOA) or other person or entity which has governing authority over the
property on which a short-term vacation rental unit will be operated; in
furtherance of this requirement, there shall be a rebuttable presumption that
an owner or owner’s authorized agent or representative does not have
written authorization for the issuance of a short-term vacation rental permit
if a HOA or other person or entity which has governing authority over the
property has submitted to the city a duly-authorized official writing, which
informs the city that short-term vacation rentals of thirty (30) consecutive
days or less are not permitted on the property applying for a short-term
vacation rental permit; and
8. Such other information as the city manager or authorized designee
deems reasonably necessary to administer this chapter.
B. The short-term vacation rental permit application shall be accompanied by
an application fee as set by resolution of the city council. A short-term vacation
rental permit and business license shall not be issued or renewed while any check
or other payment method cannot be processed for insufficient funds.
C. The city may determine the maximum number of bedrooms in a residential
dwelling with multiple bedrooms eligible for use as a short-term vacation rental
unit upon issuance of a short-term vacation rental permit. When determining the
maximum number of bedrooms eligible for use as short-term vacation rentals,
the city shall consider the public health, safety, and welfare, shall comply with
building and residential codes, and may rely on public records relating to planned
and approved living space within the residential dwellings, including, but not
limited to, title insurance reports, official county records, and tax assessor
records. Owners of residential dwellings that exceed five thousand square feet
of developed space on a lot may apply for additional bedrooms. An owner and/or
owner’s authorized agent or representative may not advertise availability for
occupancy of a short-term vacation rental unit for more than the approved
number of bedrooms listed in the short-term vacation rental permit issued by
the city pursuant to this chapter. In addition to any other rights and remedies
available to the city under this chapter, the first violation for failing to advertise
the approved number of bedrooms may be subject to a fine by an administrative
citation, and a second or subsequent violation for failing to advertise the
approved number of bedrooms may result in a revocation (which may include
permanent revocation) of the short-term vacation rental permit and/or any
affiliated licenses or permits pursuant to the provisions set forth in Section
3.25.100.
D. Short-term vacation rental permit applications shall comply with the
following:
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Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 14 of 24
1. A short-term vacation rental permit application for the estate home shall
be subject to evaluation and inspection of the property to ensure that the
short-term vacation rental unit will not create conditions materially
detrimental to the public health, safety and general welfare or injurious to
or incompatible with other properties in the vicinity. Evaluation and
inspection shall include, but not be limited to: verification of the number of
bedrooms, adequate on-site parking spaces, availability of nearby street
parking, physical distance of the estate home from adjacent properties,
such as location and distance of outdoor gathering spaces, pools, and other
living spaces from neighboring properties. The city manager, or designee,
shall have the authority to impose additional conditions on the use of the
estate home as a short-term vacation rental unit to ensure that any
potential secondary effects unique to the subject short-term vacation rental
unit are avoided or adequately mitigated.
2. A short-term vacation rental permit application may be denied if the
applicant has failed to comply with application requirements in this chapter,
or has had a prior short-term vacation rental permit for the same unit
revoked within the past twelve (12) calendar months. In addition, upon
adoption of a resolution pursuant to subsection H, the city may limit the
number of short-term vacation rental units in a given geographic area
based on a high concentration of short-term vacation rental units. The city
shall maintain a waiting list of short-term vacation rental permit
applications for such geographic areas where the city determines, based on
substantial evidence after a noticed public hearing and public hearing, there
is a higher than average concentration of short-term vacation rental units
that either affects the public health, safety, and welfare or significantly
negatively impacts the character and standard of living in a neighborhood
within that geographic area, or both.
E. Short-term vacation rental permit applications may take up to, and the city
shall have, thirty (30) calendar days to process. An application for a renewal of
a short-term vacation rental permit and business license should be submitted at
least thirty (30) calendar days prior to the existing permit’s expiration to allow
sufficient time for the city to process the renewal application. Nothing in this
subsection or chapter shall be construed as requiring the city to issue or deny a
short-term vacation rental permit in less than thirty (30) calendar days, as no
permit shall be issued until such time as application review is complete. No
short-term vacation rental use may occur in the city without a valid short-term
vacation rental permit is issued in accordance with this chapter.
F. Upon a change of ownership of a property (or upon a new person and/or new
entity owning or controlling a business or organization or other entity of any kind,
such as a limited liability company, which is the owner of a property) licensed to
operate as a short-term vacation rental unit, the owner or owner’s authorized
agent or representative shall notify the city of such change immediately. The
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Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 15 of 24
existing short-term vacation rental permit shall be terminated and the property
must cease operating as a short-term vacation rental immediately. Failure to
comply may result in a fine of $1,000 per day for a continuing violation of this
subsection F.
G. Immediately upon a change of an owner’s authorized agent or
representative, local contact, or any other change pertaining to the information
contained in the short-term vacation rental application, the owner or owner’s
authorized agent or representative shall update the short-term vacation rental
unit’s online registration profile used by the city for the implementation of the
short-term vacation rental regulations. Failure to update immediately this
information may result in a violation of this chapter, including but not limited to
a suspension or revocation of a short-term vacation rental permit, until all
information is updated.
H. The city manager or authorized designee shall prepare, for adoption by
resolution by the city council, a review procedure and criteria to evaluate the
limitation for issuance of STVR permits and/or STVR applications for geographic
areas within the city as set forth in subsection D. (Ord. 572 § 1, 2018; Ord. 563
§ 1, 2017; Ord. 501 § 2, 2012)
3.25.065 Short-term vacation rental permit—Grounds for denial.
A. In addition to any other grounds provided in this chapter, an application
(including renewal application) for a short-term vacation rental permit may be
denied if use of the short-term vacation rental unit has been, will be, or is apt to
become any one or more of the following.
1. Prohibited by any local ordinance or by any state or federal law, statute,
rule or regulation;
2. A public nuisance;
3. In any way detrimental to the public interest;
4. Prohibited by zoning laws and ordinances.
B. An application (including renewal application) for a short-term vacation
rental permit may also be denied on the grounds that the applicant has knowingly
made a false statement in a material matter either in his/her/their application or
in his/her/their testimony before the city manager or other body hearing such
testimony.
C. This section is intended to be, and shall be construed as being, in alignment
with the grounds for denial of a business license set forth in Section 3.28.080 (or
successor section) of this code.
3.25.070 Operational requirements and standard conditions.
A. The owner and/or owner’s authorized agent or representative shall use
reasonably prudent business practices to ensure that the short-term vacation
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Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 16 of 24
rental unit is used in a manner that complies with all applicable laws, rules and
regulations pertaining to the use and occupancy of the subject short-term
vacation rental unit.
1. An estate home may be established for short-term vacation rental use
subject to evaluation and inspection of the property pursuant to Section
3.25.060(D)(1).
2. An estate home established for short-term vacation rental use is required
to be equipped with a noise monitoring device(s) that is operable at all
times.
B. The responsible person(s) shall be an occupant(s) of the short-term vacation
rental unit for which he, she or they signed a rental agreement for such rental,
use and occupancy, and/or any person(s) occupying the short-term vacation
rental unit without a rental agreement, including the owner, owner’s authorized
agent or representative, local contact(s) and their guests. No non-permanent
improvements to the property, such as tents, trailers, or other mobile units, may
be used as short-term vacation rentals. The total number of occupants, including
the responsible person(s), allowed to occupy any given short-term vacation
rental unit may be within the ranges set forth in the table below. By the issuance
of a short-term vacation rental permit, the city or its authorized designees,
including police, shall have the right to conduct a count of all persons occupying
the short-term vacation rental unit in response to a complaint or any other legal
grounds to conduct an inspection resulting from the use of the short-term
vacation rental unit, and the failure to allow the city or its authorized designees
the ability to conduct such a count may constitute a violation of this chapter.
The city council may by resolution further restrict occupancy levels provided
those restrictions are within the occupancy ranges set forth below.
Number of
Bedrooms
Total of Overnight*
Occupants
Total Daytime** Occupants
(Including Number of
Overnight Occupants)
0 – Studio 2 2—8
1 2—4 2—8
2 4—6 4—8
3 6—8 6—12
4 8—10 8—16
5 10—12 10—18
6 12—14 12—20
7 14 14—20
8 16 16—22
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Amendments to Chapter 3.25 Short-Term Vacation Rentals
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Page 17 of 24
9 18 18—24
* Overnight (10:01 p.m. – 6:59 a.m.)
** Daytime (7:00 a.m. – 10:00 p.m.)
C. The person(s) listed as the local contact person in the short-term vacation
rental unit’s online registration profile shall be available twenty-four (24) hours
per day, seven (7) days per week, with the ability to respond to the location
within thirty (30) minutes to complaints regarding the condition, operation, or
conduct of occupants of the short-term vacation rental unit or their guests. The
person(s) listed as a local contact person shall be able to respond personally to
the location, or to contact the owner or the owner’s authorized agent or
representative to respond personally to the location, within thirty (30) minutes
of notification or attempted notification by the city or its authorized short-term
vacation rental designated hotline service provider. No provision in this section
shall obligate the city or its authorized short-term vacation rental designated
hotline service provider to attempt to contact any person or entity other than the
person(s) listed as the local contact person.
D. The owner, the owner’s authorized agent or representative and/or the
owner’s designated local contact person shall use reasonably prudent business
practices to ensure that the occupants and/or guests of the short-term vacation
rental unit do not create unreasonable or unlawful noise or disturbances, engage
in disorderly conduct, or violate any applicable law, rule or regulation pertaining
to the use and occupancy of the subject short-term vacation rental unit.
E. Occupants of the short-term vacation rental unit shall comply with the
standards and regulations for allowable noise at the property in accordance with
Section 9.100.210 and 11.08.040 (or successor provision, as may be amended
from time to time) of this code. No radio receiver, musical instrument,
phonograph, compact disk player, loudspeaker, karaoke machine, sound
amplifier, or any machine, device or equipment that produces or reproduces any
sound shall be used outside or be audible from the outside of any short-term
vacation rental unit between the hours of 10:00 p.m. and 7:00 a.m. Pacific
Standard Time. Observations of noise related violations shall be made by the
city or its authorized designee from any location at which a city official or
authorized designee may lawfully be, including but not limited to any public right-
of-way, any city-owned public property, and any private property to which the
city or its authorized designee has been granted access.
F. Prior to occupancy of a short-term vacation rental unit, the owner or the
owner’s authorized agent or representative shall:
1. Obtain the contact information of the responsible person;
2. Provide copies of all electronically distributed short-term vacation rental
information from the city, including any good neighbor brochure to the
responsible person and post in a conspicuous location within the short-term
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Ordinance No. 595
Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 18 of 24
vacation rental unit, in a manner that allows for the information to be viewed
in its entirety; and require such responsible person to execute a formal
acknowledgement that he or she is legally responsible for compliance by all
occupants of the short-term vacation rental unit and their guests with all
applicable laws, rules and regulations pertaining to the use and occupancy
of the short-term vacation rental unit. This information shall be maintained
by the owner or the owner’s authorized agent or representative for a period
of three years and be made readily available upon request of any officer of
the city responsible for the enforcement of any provision of this code or any
other applicable law, rule or regulation pertaining to the use and occupancy
of the short-term vacation rental unit.
G. The owner, the owner’s authorized agent or representative and/or the
owner’s designated local contact person shall, upon notification or attempted
notification that the responsible person and/or any occupant and/or guest of the
short-term vacation rental unit has created unreasonable or unlawful noise or
disturbances, engaged in disorderly conduct, or committed violations of any
applicable law, rule or regulation pertaining to the use and occupancy of the
subject short-term vacation rental unit, promptly respond within thirty (30)
minutes to immediately halt and prevent a recurrence of such conduct by the
responsible person and/or any occupants and/or guests. Failure of the owner,
the owner’s authorized agent or representative and/or the owner’s designated
local contact person to respond to calls or complaints regarding the condition,
operation, or conduct of occupants and/or guests of the short-term vacation
rental unit within thirty (30) minutes, shall be subject to all administrative, legal
and equitable remedies available to the city.
H. [reserved]
I. Trash and refuse shall not be left stored within public view, except in proper
containers for the purpose of collection by the city’s authorized waste hauler on
scheduled trash collection days. The owner, the owner’s authorized agent or
representative shall use reasonably prudent business practices to ensure
compliance with all the provisions of Chapter 6.04 (Solid Waste Collection and
Disposal) (or successor provision, as may be amended from time to time) of this
code.
J. Signs may be posted on the premises to advertise the availability of the
short-term vacation rental unit as provided for in Chapter 9.160 (Signs) (or
successor provision, as may be amended from time to time) of this code.
K. The owner, authorized agent or representative and/or the owner’s designated
local contact person shall post a copy of the short-term vacation rental permit
and a copy of the good neighbor brochure in a conspicuous place within the short-
term vacation rental unit, and a copy of the good neighbor brochure shall be
provided to each occupant of the subject short-term vacation rental unit.
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Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
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L. Unless otherwise provided in this chapter, the owner and/or the owner’s
authorized agent or representative shall comply with all provisions of
Chapter 3.24 concerning transient occupancy taxes, including, but not limited to,
submission of a monthly return in accordance with Section 3.24.080 (or
successor provisions, as may be amended from time to time) of this code, which
shall be filed monthly even if the short-term vacation rental unit was not rented
during each such month.
M. Guesthouses, detached from the primary residential dwelling on the
property, or the primary residential dwelling on the property, may be rented
pursuant to this chapter as long as the guesthouse and the primary residential
dwelling are rented to one party.
N. The owner and/or the owner’s authorized agent or representative shall post
the number of authorized bedrooms and the current short-term vacation rental
permit number at the beginning or top of any advertisement that promotes the
availability or existence of a short-term vacation rental unit. In the instance of
audio-only advertising of the same, the short-term vacation rental permit
number shall be read as part of the advertisement.
O. The owner and/or owner’s authorized agent or representative shall operate
a short-term vacation rental unit in compliance with any other permits or licenses
that apply to the property, including, but not limited to, any permit or license
needed to operate a special event pursuant to Section 9.60.170 (or successor
provision, as may be amended from time to time) of this code. The city may limit
the number of special event permits issued per year on residential dwellings
pursuant to Section 9.60.170 (or successor provision, as may be amended from
time to time).
P. The city manager, or designee, shall have the authority to impose additional
conditions on the use of any given short-term vacation rental unit to ensure that
any potential secondary effects unique to the subject short-term vacation rental
unit are avoided or adequately mitigated, including, but not limited to, a
mitigating condition that would require the installation of a noise monitoring
device to keep time-stamped noise level data from the property that will be made
available to the city upon city’s reasonable request.
Q. The standard conditions set forth herein may be modified by the city
manager, or designee, upon request of the owner or the owner’s authorized
agent or representative based on site-specific circumstances for the purpose of
allowing reasonable accommodation of a short-term vacation rental. All requests
must be in writing and shall identify how the strict application of the standard
conditions creates an unreasonable hardship to a property such that, if the
requirement is not modified, reasonable use of the property for a short-term
vacation rental would not be allowed. Any hardships identified must relate to
physical constraints to the subject site and shall not be self-induced or economic.
Any modifications of the standard conditions shall not further exacerbate an
already existing problem.
41
Ordinance No. 595
Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 20 of 24
R. On-site parking shall be on an approved driveway, garage, and/or carport
areas only; this section does not impose restrictions on public street parking
regulations. Recreational vehicles may be parked in accordance with the
provisions set forth in Section 9.60.130 (or successor provision, as may be
amended from time to time) of this code. (Ord. 577 § 1, 2019; Ord. 572 § 1,
2018; Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.080 Recordkeeping and hosting platform duties.
A. The owner or the owner’s authorized agent or representative shall maintain
for a period of three years, records in such form as the tax administrator (as
defined in Chapter 3.24) may require to determine the amount of transient
occupancy tax owed to the city. The tax administrator shall have the right to
inspect such records at all reasonable times, which may be subject to the
subpoena by the tax administrator pursuant to Section 3.24.140 (Records)
(Transient Occupancy Tax) (or successor provisions, as may be amended
from time to time) of this code.
B. Hosting platforms shall not complete any booking transaction for any
residential dwelling or other property purporting to be a short-term vacation
rental unit in the city unless the dwelling or property has a current and valid
short-term vacation rental permit issued pursuant to this chapter, which is
not under suspension, for the dates and times proposed as part of the
booking transaction.
1. The city shall maintain an online registry of active and suspended
short-term vacation rental permits, which hosting platforms may
reference and rely upon for purposes of complying with subsection B.
If a residential dwelling or other property purporting to be a short-
term vacation rental unit matches with an address, permit number,
and/or current and valid permit dates (not under suspension) set forth
in the city’s online registry, the hosting platforms may presume that
the dwelling or other property has a current and valid short-term
vacation rental permit.
2. The provisions of this subsection B shall be interpreted in accordance
with otherwise applicable state and federal law(s) and will not apply if
determined by the city to be in violation of, or preempted by, any such
law(s). (Ord. 572 § 1, 2018; Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.090 Violations.
A. Additional Conditions. A violation of any provision of this chapter or this code
by any applicant, occupant, responsible person, local contact person, owner, or
owner’s authorized agent or representative, shall authorize the city manager, or
designee, to impose additional conditions on the use of any given short-term
vacation rental unit to ensure that any potential additional violations are avoided.
42
Ordinance No. 595
Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 21 of 24
B. Permit Modification, Suspension and Revocation. A violation of any provision
of this chapter, this code, California Vehicle Code, or any other applicable federal,
state, or local laws or codes, including, but not limited to, applicable fire codes
and the building and construction codes as set forth in Title 8 of this code, by
any applicant, occupant, responsible person, local contact person, owner, or
owner’s authorized agent or representative, shall constitute grounds for
modification, suspension and/or revocation (which may include permanent
revocation) of the short-term vacation rental permit and/or any affiliated licenses
or permits pursuant to the provisions set forth in Section 3.25.100.
C. Notice of Violation. The city may issue a notice of violation to any applicant,
occupant, responsible person, local contact person, owner, owner’s authorized
agent or representative, or hosting platform, pursuant to Section 1.01.300 (or
successor provisions, as may be amended from time to time) of this code, if
there is any violation of this chapter committed, caused or maintained by any of
the above parties.
D. Two (2) Strikes Policy. Subject to a minor violation reprieve request, two (2)
violations of any provision of this chapter or this code within one (1) year by any
applicant, occupant, responsible person, local contact person, owner, or owner’s
authorized agent or representative, with respect to any one residential dwelling
shall result in an immediate suspension of the short-term vacation rental permit
with subsequent ability to have a hearing before the city, pursuant to this
chapter, to request a lifting of the suspension. For purposes of this subsection, a
“minor violation reprieve request” means a written request submitted to the
city’s code enforcement officer for relief from counting one (1) or more violations
within the one (1) year period as a minor violation, and “minor violation” means
a violation of a particular section of this code that resulted in minimal impact on
the use and enjoyment of the adjacent and nearby properties caused by any of
the following:
1. Minor debris or trash containers left in view as a first offense;
2. A short-term vacation rental permit number or bedroom count not
posted on an advertisement as a first offense;
3. A short-term vacation rental permit number or bedroom count posted in
the wrong location on an advertisement as a first offense, or;
4. Over occupancy due to a minor child not associated with a disturbance.
A determination of whether a code violation is a minor violation shall be based
on substantial evidence presented to the code enforcement officer relating to that
violation.
E. Administrative and Misdemeanor Citations. The city may issue an
administrative citation to any applicant, occupant, responsible person, local
contact person, owner, owner’s authorized agent or representative, or hosting
platform, pursuant to Chapter 1.09 (Administrative Citations) (or successor
provisions, as may be amended from time to time) of this code, if there is any
43
Ordinance No. 595
Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 22 of 24
violation of this chapter committed, caused or maintained by any of the above
parties. Nothing in this section shall preclude the city from also issuing an
infraction citation upon the occurrence of the same offense on a separate day.
An administrative citation may impose a fine for one or more violations of this
chapter in the maximum amount allowed by state law or this code in which the
latter amount shall be as follows:
1. General STVR Violations (Occupancy/Noise/Parking).
a. First violation: one thousand dollars;
b. Second violation: two thousand dollars;
c. Third violation: three thousand dollars.
2. Operating a STVR Without a Valid Short-Term Vacation Rental Permit.
a. First violation: three thousand dollars;
b. Second or more violations: five thousand dollars;
c. In addition to the fine set forth above, the first violation of operating
a STVR without a valid short-term vacation rental permit shall be cause
for an owner (or person and/or entity that owns or controls a business
or organization or other entity of any kind, such as a limited liability
company, which is the owner of a property) to be prohibited for all time
from being eligible to be issued a short-term vacation rental permit
and/or business license for use of a property as a short-term vacation
rental unit.
3. Hosting a Special Event at a STVR Without a Special Event Permit as
Required by Section 9.60.170 (or Successor Provision, as May Be Amended
From Time to Time) of This Code.
a. First violation: five thousand dollars;
b. Second violation: five thousand dollars.
F. Public Nuisance. In addition to any and all rights and remedies available to
the city, it shall be a public nuisance for any person or entity to commit, cause
or maintain a violation of this chapter, which shall be subject to the provisions
of Section 1.01.250 (Violations public nuisances) (or successor provisions, as
may be amended from time to time) of this code. (Ord. 578 § 1, 2019; Ord. 572
§ 1, 2018; Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.100 Appeals.
A. Any person aggrieved by any decision of a city officer made pursuant to this
chapter may request a hearing before the city manager in accordance with
Chapter 2.08 (or successor provisions, as may be amended from time to
time) of this code.
B. Notwithstanding any provisions in Section 2.08.230 or otherwise in the code,
the decision by the city manager of an appeal brought under this chapter
44
Ordinance No. 595
Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 23 of 24
shall be the final decision by the city for any violation of a short-term
vacation rental permit issued under this order, except for any administrative
citation imposing a fine, which shall be processed and subject to an
administrative appeal pursuant to Chapter 1.09 of the code. (Ord. 572 § 1,
2018; Ord. 563 § 1, 2017)
45
Ordinance No. 595
Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: June 15, 2021
Page 24 of 24
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LA QUINTA )
I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do
hereby certify the foregoing to be a full, true, and correct copy of Ordinance
No. 595 which was introduced at a regular meeting on the 1st day of June,
2021, and was adopted at a regular meeting held on the 15th day of June,
2021, not being less than 5 days after the date of introduction thereof.
I further certify that the foregoing Ordinance was posted in three places within
the City of La Quinta as specified in the Rules of Procedure adopted by City
Council Resolution No. 2015-023.
_______________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
DECLARATION OF POSTING
I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby
certify that the foregoing ordinance was posted on ____________, 2021,
pursuant to Council Resolution.
_______________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
46
City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED MAY 28 AND JUNE 4,
2021
RECOMMENDATION
Approve demand registers dated May 28, and June 4, 2021.
EXECUTIVE SUMMARY – None
FISCAL IMPACT
Demand of Cash:
City 2,120,016.58$
Succes sor Agency of RDA 13,281.31$
Housing Authority 17,100.29$
2,150,398.18$
BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1
details the weekly demand registers for May 28, and June 4, 2021.
Warrants Issued:
204920-204976 639,005.96$
204977-205029 719,789.79$
205030 85,400.00$
Voids 121,796.34$
Wire Transfers 337,036.63$
Payroll Tax Transfers 46,123.08$
Payroll Check #37608 92.35$
Payroll Direct Deposit 201,154.03$
2,150,398.18$
In the amounts listed above, four checks were voids and re-issued. Two checks
were stale-dated, one check had a printing issue, and one was due to the vendor
revising the original invoice.
CONSENT CALENDAR ITEM NO. 3
47
The most significant expenditures on the demand registers are:
Vendor Account Name Amount Purpose
Convergint Techologies Construction 260,077.25$ Citywide Public Safety
Camera System
Office of Economic
Development(1)
Makerspace &
Museum
Operations
180,095.00$ Q2 & Q3 Management
Service Contract
Spohn Ranch Inc Construction 125,816.33$ X-Park Construction
Alongi Ebenisterie ET
GC Inc
Buildings 85,400.00$ SRR Modular Building
Upgrade & Interior
Design Contract
Coachella Valley Assoc
of Government
TUMF Payable to
CVAG
73,920.00$ Apr 2021 TUMF FEES
(1)Two payments were made to Riverside County Office of Economic Development/Business and Community Services.
One on 05/28 and the other on 06/04, each for $90,047.50.
Wire Transfers: Ten transfers totaled $337,037. Of this amount, $150,954 was
to CalPERS, and $144,427 was to Landmark. (See Attachment 2 for a complete
listing).
Investment Transactions: Full details of investment transactions as well as
total holdings are reported quarterly in the Treasurer’s Report.
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate
Maturity Private Bank & Trust CD 240,000$ 5/26/21 1.500%
Purchase US Government Treasury 500,000$ 5/28/21 0.500%
Purchase US Government Treasury 500,000$ 5/28/21 0.750%
Maturity US Government Treasury 500,000$ 5/31/21 1.375%
Purchase US Government Treasury 1,000,000$ 6/1/21 0.750%
Prepared by: Jesse Batres, Account Technician
Approved by: Rosemary Hallick, Financial Services Analyst
Attachments:1. Demand Registers
2.Wire Transfers
48
6/7/2021 9:48:57 AM Page 1 of 7
Demand Register
City of La Quinta Packet: APPKT02800 - 05/28/21 JB
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
41.90Cable/Internet - Utilities05/16-06/15/21 - FS #70 CABLE (1860)204964TIME WARNER CABLE 101-2002-61400
90.03Cable/Internet - Utilities05/16-06/15/21 - FS #32 CABLE (8152)204964TIME WARNER CABLE 101-2002-61400
1,350.00Civic Center Lake Maintenance05/2021 - LAKE MAINTENANCE204955SOUTHWEST AQUATICS INC 101-3005-60117
1,833.97Marketing & Tourism Promoti…05/20/21 - FACE MASKS204948PALMS TO PINES PRINTING 101-3007-60461
1,888.25Marketing & Tourism Promoti…05/20/21 - COOLING TOWELS204948PALMS TO PINES PRINTING 101-3007-60461
2,000.00Land AcquisitionJOANNE MILLER QUITCLAIM DEED SETTL…204969VERSATILE COATINGS, INC 101-1007-74010
2,000.00Land AcquisitionROSS A LEE QUITCLAIM DEED SETTLEMENT204970VERSATILE COATINGS, INC 101-1007-74010
36,217.00MSHCP Mitigation Fee04/2021 - MSHCP FEES204925COACHELLA VALLEY CONSERV…101-0000-20310
-362.17CVMSHCP Admin Fee04/2021 - CVMSHCP ADMIN FEE204925COACHELLA VALLEY CONSERV…101-0000-43631
161.53Citywide Conf Room Supplies04/21/21 & 05/05/21 - CITY WIDE DRINKI…204956SPARKLETTS 101-1007-60403
1,980.00ConsultantsCAPITAL IMPROVEMENT PLAN204944NAI CONSULTING INC 101-7006-60104
700.00Professional Services07/01/20-06/30/21 - LQMC WEBSITE MAI…204950QUALITY CODE PUBLISHING 101-1005-60103
2,640.00Materials/Supplies05/21/21 - DOG WASTE STATIONS (12)204930DESERT CONCEPTS CONSTRUC…101-3005-60431
459.04Operating Supplies03/31/21 - DECALS 2022204962THE PRINTING PLACE 101-6006-60420
116.43Administration04/2021 - CLIENT ANALYSIS FEE (6342)204976WELLS FARGO BANKS 101-1006-60102
74.05Administration04/2021 - CLIENT ANALYSIS FEE (3478)204975WELLS FARGO BANKS 101-1006-60102
51,814.75Landscape Contract05/2021 - MONTHLY MAINTENANCE204971VINTAGE ASSOCIATES 101-3005-60112
484.95Tools/Equipment05/03/21 - TOOLS204943MOWERS PLUS INC 101-3005-60432
267.46Forms, Copier Paper05/14/21 - CITY WIDE COPY PAPER204957STAPLES ADVANTAGE 101-1007-60402
138.36Materials/Supplies05/05/21 - IRRIGATION SUPPLIES204954SMITH PIPE & SUPPLY CO 101-3005-60431
180.00Map/Plan Checking05/05/21 - LLA 2021-0004 ONCALL MAP C…204951RASA/ERIC NELSON 101-7002-60183
160.00Map/Plan Checking05/05/21 - LLA 2020-0001 ONCALL MAP C…204951RASA/ERIC NELSON 101-7002-60183
160.00Map/Plan Checking05/05/21 - LLA 2021-0005 ONCALL MAP C…204951RASA/ERIC NELSON 101-7002-60183
290.00Map/Plan Checking05/05/21 - LAD 2021-0001 ONCALL MAP …204951RASA/ERIC NELSON 101-7002-60183
360.00Map/Plan Checking05/11/21 - PM 2021-0001 ONCALL MAP C…204951RASA/ERIC NELSON 101-7002-60183
580.00Map/Plan Checking05/16/21 - FTM 2020-001 ONCALL MAP C…204951RASA/ERIC NELSON 101-7002-60183
2,740.50Materials/Supplies05/17/21 - WINDSCREEN INSTALLATION F…204927COURTMASTER SPORTS, INC.101-3005-60431
86.55Postage05/10/21 - OVERNIGHT MAIL204933FEDEX 101-1007-60470
316.00Maintenance/Services05/19/21 - LQ SKATE PARK LIGHTING MAI…204972VINTAGE E & S INC 101-3005-60691
40.31Postage05/13/21 - OVERNIGHT MAIL204933FEDEX 101-1007-60470
11,499.65Marketing & Tourism Promoti…04/2021 & 03/2021 INVOICES & 05/2021 …204940JNS MEDIA SPECIALISTS 101-3007-60461
35,947.30Marketing & Tourism Promoti…04/2021 & 03/2021 INVOICES & 05/2021 …204940JNS MEDIA SPECIALISTS 101-3007-60461
1,242.42Landscape Contract05/2021 - L&L MONTHLY MAINTENCE204949PWLC II, INC 101-2002-60112
52.47Mobile/Cell Phones/Satellites04/14-05/13/21 - EOC CELL SVC (7813)204968VERIZON WIRELESS 101-2002-61304
13.91Maintenance/Services04/19/21 - SUPPLIES FOF FS #32204942LOWE'S HOME IMPROVEMENT…101-2002-60691
9.78Materials/Supplies04/15/21 - SCREWS & SCREWDRIVER BIT204942LOWE'S HOME IMPROVEMENT…101-3005-60431
35.06Materials/Supplies04/15/21 - KNEE PADS & CONCRETE CRAC…204942LOWE'S HOME IMPROVEMENT…101-3005-60431
9.05Materials/Supplies04/08/21 - SPRAY PAINT204942LOWE'S HOME IMPROVEMENT…101-3005-60431
38.14Materials/Supplies04/08/21 - TROWEL & CONCRETE CRACK S…204942LOWE'S HOME IMPROVEMENT…101-3005-60431
41.71Materials/Supplies04/20/21 - MATERIALS204942LOWE'S HOME IMPROVEMENT…101-3005-60431
18.66Materials/Supplies03/29/21 - MASKING TAPE & BLADES204942LOWE'S HOME IMPROVEMENT…101-3005-60431
67.93Materials/Supplies04/19/21 - MATERIALS204942LOWE'S HOME IMPROVEMENT…101-3005-60431
93.35Materials/Supplies03/30/21 - CARGO BAR & LIQUID NAILS204942LOWE'S HOME IMPROVEMENT…101-3008-60431
92.85Materials/Supplies03/31/21 - ADHESIVE SPRAY204942LOWE'S HOME IMPROVEMENT…101-3008-60431
40.27Materials/Supplies04/15/21 - GARDEN HOSE & NOZZLE204942LOWE'S HOME IMPROVEMENT…101-3008-60431
80.81Tools/Equipment04/09/21 - TOOLS204942LOWE'S HOME IMPROVEMENT…101-3008-60432
86.75Operating Supplies04/15/21 - TOOLS204942LOWE'S HOME IMPROVEMENT…101-7003-60420
53.62Operating Supplies04/12/21 - MATERIALS204942LOWE'S HOME IMPROVEMENT…101-7003-60420
74.89Tools/Equipment04/07/21 - MATERIALS204942LOWE'S HOME IMPROVEMENT…101-7003-60432
41.28Tools/Equipment03/30/21 - SHOVELS204942LOWE'S HOME IMPROVEMENT…101-7003-60432
79.50Tools/Equipment04/13/21 - TOOLS204942LOWE'S HOME IMPROVEMENT…101-7003-60432
20.65Tools/Equipment04/12/21 - SMALL TOOLS204942LOWE'S HOME IMPROVEMENT…101-7003-60432
107.86Materials/Supplies05/17/21 - KEYS204961THE LOCK SHOP, INC 101-3008-60431
ATTACHMENT 1
49
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6/7/2021 9:48:57 AM Page 2 of 7
AmountVendor Name Payment Number Description (Item)Account Name Account Number
504.82Water - Utilities05/19/21 - WATER SERVICE204926COACHELLA VALLEY WATER DI…101-2002-61200
1,516.26Water -Monticello Park - Utiliti…05/19/21 - WATER SERVICE204926COACHELLA VALLEY WATER DI…101-3005-61201
134.08Water -Fritz Burns Park - Utiliti…05/19/21 - WATER SERVICE204926COACHELLA VALLEY WATER DI…101-3005-61204
19.05Water -Seasons Park - Utilities05/19/21 - WATER SERVICE204926COACHELLA VALLEY WATER DI…101-3005-61208
165.53Water -Community Park - Utilit…05/19/21 - WATER SERVICE204926COACHELLA VALLEY WATER DI…101-3005-61209
79.65Water - Utilities05/19/21 - WATER SERVICE204926COACHELLA VALLEY WATER DI…101-3008-61200
5,500.00Marketing & Tourism Promoti…05/19/21 - STUDENT ART CONTEST SPON…204959SUNLINE TRANSIT AGENCY 101-3007-60461
49.03Subscriptions & Publications06/2021 - WC NEWSPAPER204931DESERT SUN 101-3002-60352
2,208.00Attorney896549 - LQ ART FESTIVAL CANCELLATION204953RUTAN & TUCKER 101-1003-60153
672.00Attorney896550 - COVID-19204953RUTAN & TUCKER 101-1003-60153
136.59Attorney896543 - CODE ENFORCEMENT204953RUTAN & TUCKER 101-1003-60153
1,968.00Attorney896547 - DUNE PALMS ROW204953RUTAN & TUCKER 101-1003-60153
12,432.00Attorney896540 - GENERAL ACCOUNT204953RUTAN & TUCKER 101-1003-60153
312.00Attorney896541 - PERSONNEL GENERAL204953RUTAN & TUCKER 101-1003-60153
11,000.00Attorney896545 - RETAINER204953RUTAN & TUCKER 101-1003-60153
1,007.00Attorney896546 - SRR204953RUTAN & TUCKER 101-1003-60153
1,848.00Attorney/Litigation896551 - LQ ARTS FESTIVAL FEDERAL TRA…204953RUTAN & TUCKER 101-1003-60154
3,273.00Attorney/Litigation896542 - LITIGATION GENERAL204953RUTAN & TUCKER 101-1003-60154
750.00LQ Park Water Feature05/2021 - SPLASH PAD MONTHLY SERVICE204945OCEAN SPRINGS TECH INC 101-3005-60554
281.41Fritz Burns Pool Maintenance05/20/21 - FB POOL HEATER REPAIR204945OCEAN SPRINGS TECH INC 101-3005-60184
39.55PM 10 - Dust Control05/19/21 - WATER SERVICE204926COACHELLA VALLEY WATER DI…101-7006-60146
21.00Business Licenses05/19/21 - REFUND FOR BUSINESS LIC 76…204963THE SHARON ETHEL COLLINS L…101-0000-41600
47.00NPDES Inspections05/19/21 - REFUND OF FOOD ESTABLISH…204941LAS CARRETAS TACO SHOP 101-0000-43638
25.00Over Payments, AR Policy05/19/21 - REFUND OF LATE FEES LIC 010…204920ALL KNIGHT HTG AND AIR CO…101-0000-20330
15.00Over Payments, AR Policy05/19/21 - REFUND OF LATE FEES LIC 010…204929CROWN CASTLE USA INC 101-0000-20330
1,454.63Materials/Supplies05/18/21 - PLANT204971VINTAGE ASSOCIATES 101-3005-60431
173.85Mobile/Cell Phones/Satellites05/23-06/22/21 - EOC SATELLITE PHONES204952ROADPOST USA INC.101-2002-61304
Fund 101 - GENERAL FUND Total:204,189.27
Fund: 201 - GAS TAX FUND
33.98Traffic Control Signs05/12/21 - TRAFFIC CONTROL SIGNS204965TOPS' N BARRICADES INC 201-7003-60429
588.99Traffic Control Signs05/21/21 - TRAFFIC CONTROL SIGNS204965TOPS' N BARRICADES INC 201-7003-60429
85.80Traffic Control Signs05/21/21 - TRAFFIC CONTROL SIGNS204965TOPS' N BARRICADES INC 201-7003-60429
27,830.00Street Striping03/22-03/24/21 - 2020-06 PROGESS PAY…204923CAL STRIPE INC 201-7003-60141
37.12Materials/Supplies04/05/21 - SUPPLIES FOR SIDEWALK REPA…204942LOWE'S HOME IMPROVEMENT…201-7003-60431
45.47Materials/Supplies04/06/21 - CONCRETE204942LOWE'S HOME IMPROVEMENT…201-7003-60431
3,200.00Professional Services07/01/20-06/30/21 - ANNUAL STREET RE…204958STATE CONTROLLER'S OFFICE 201-7003-60103
Fund 201 - GAS TAX FUND Total:31,821.36
Fund: 202 - LIBRARY & MUSEUM FUND
41,297.50Makerspace Operations10/01-12/31/20 - Q2 MAKERSPACE CONT…204922OFFICE OF ECONOMIC DEVEL…202-3009-60105
48,750.00Museum Operations10/01-12/31/20 - Q2 MUSEUM CONTRACT…204922OFFICE OF ECONOMIC DEVEL…202-3006-60105
773.50Landscape Contract05/2021 - MONTHLY MAINTENANCE204971VINTAGE ASSOCIATES 202-3004-60112
161.50Landscape Contract05/2021 - MONTHLY MAINTENANCE204971VINTAGE ASSOCIATES 202-3006-60112
477.00HVAC04/05/21 - LIBRARY HVAC REPAIRS204947PACIFIC WEST AIR CONDITION…202-3004-60667
126.81Telephone - Utilities05/13-06/12/21 - MUSEUM PHONE204934FRONTIER COMMUNICATIONS…202-3006-61300
Fund 202 - LIBRARY & MUSEUM FUND Total:91,586.31
Fund: 215 - LIGHTING & LANDSCAPING FUND
10,085.25Landscape Contract05/2021 - MONTHLY MAINTENANCE204971VINTAGE ASSOCIATES 215-7004-60112
5,397.33Consultants05/2021 - LIGHTING MAINTENANCE SERVI…204928CREATIVE LIGHTING & ELECTR…215-7004-60104
98.88Materials/Supplies05/05/21 - IRRIGATION SUPPLIES204954SMITH PIPE & SUPPLY CO 215-7004-60431
1,746.12Materials/Supplies05/05/21 - IRRIGATION SUPPLIES204954SMITH PIPE & SUPPLY CO 215-7004-60431
147.35Materials/Supplies05/05/21 - IRRIGATION SUPPLIES204954SMITH PIPE & SUPPLY CO 215-7004-60431
1,218.00Materials/Supplies03/11/21 - PALM TREES204973W.D. YOUNG & SONS 215-7004-60431
49,772.58Landscape Contract05/2021 - L&L MONTHLY MAINTENCE204949PWLC II, INC 215-7004-60112
52.84Supplies-Graffiti and Vandalism03/29/21 - GRAFFITI SUPPLIES204942LOWE'S HOME IMPROVEMENT…215-7004-60423
79.24Materials/Supplies04/14/21 - BUNGEE CORDS & STAKES204942LOWE'S HOME IMPROVEMENT…215-7004-60431
451.71Electric - Utilities05/19/21 - ELECTRICITY SERVICE204939IMPERIAL IRRIGATION DIST 215-7004-61116
37.40Electric - Medians - Utilities05/19/21 - ELECTRICITY SERVICE204939IMPERIAL IRRIGATION DIST 215-7004-61117
2,209.88Water - Medians - Utilities05/19/21 - WATER SERVICE204926COACHELLA VALLEY WATER DI…215-7004-61211
128.69Materials/Supplies05/17/21 - FLUORESCENT LAMP204974WALTERS WHOLESALE ELECTR…215-7004-60431
50
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
112.50Materials/Supplies05/17/21 - ELECTRICAL SUPPLIES204974WALTERS WHOLESALE ELECTR…215-7004-60431
301.60Materials/Supplies05/17/21 - ELECTRICAL SUPPLIES204974WALTERS WHOLESALE ELECTR…215-7004-60431
Fund 215 - LIGHTING & LANDSCAPING FUND Total:71,839.37
Fund: 224 - TUMF FUND
73,920.00TUMF Payable to CVAG04/2021 - TUMF FEES204924COACHELLA VALLEY ASSOC OF…224-0000-20320
Fund 224 - TUMF FUND Total:73,920.00
Fund: 230 - CASp FUND, AB 1379
4.00SB 1186 Revenue05/19/21 - REFUND FOR BUSINESS LIC 76…204963THE SHARON ETHEL COLLINS L…230-0000-42130
Fund 230 - CASp FUND, AB 1379 Total:4.00
Fund: 231 - SUCCESSOR AGCY PA 1 RORF
13,281.31Attorney896548 - 2020 BOND REFUNDING204953RUTAN & TUCKER 231-9001-60153
Fund 231 - SUCCESSOR AGCY PA 1 RORF Total:13,281.31
Fund: 241 - HOUSING AUTHORITY
1,248.00Attorney896544 - HOUSING AUTHORITY204953RUTAN & TUCKER 241-9101-60153
Fund 241 - HOUSING AUTHORITY Total:1,248.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
7,800.00Construction03/01/21 - 2014-013 BASIN SOD204960SUNRISE GOLF CONSTRUCTION…401-0000-60188
1,880.00Professional ServicesLA QUINTA X PARK204944NAI CONSULTING INC 401-0000-60103
1,657.50Professional ServicesHIGHWAY 111 CORRIDOR204944NAI CONSULTING INC 401-0000-60103
502.50Professional ServicesPAVEMENT MANAGEMENT PLAN (PMP)204944NAI CONSULTING INC 401-0000-60103
770.00Professional ServicesLA QUINTA LANDSCAPE RENOVATION IM…204944NAI CONSULTING INC 401-0000-60103
1,742.50Professional ServicesSILVERROCK RESORT INFRASTRUCTURE204944NAI CONSULTING INC 401-0000-60103
6,922.50Professional ServicesEISENHOWER RETENTION BASIN LANDSC…204944NAI CONSULTING INC 401-0000-60103
155.00Professional ServicesWASHINGTON STREET PAVEMENT REHABI…204944NAI CONSULTING INC 401-0000-60103
3,662.50Professional ServicesSILVERROCK EVENT SPACE204944NAI CONSULTING INC 401-0000-60103
2,302.50Professional ServicesCITYWIDE PUBLIC SAFETY CAMERA SYSTEM204944NAI CONSULTING INC 401-0000-60103
2,582.50Professional ServicesFIRE STATION 70 REVITALIZATION204944NAI CONSULTING INC 401-0000-60103
2,395.31Professional ServicesWASHINGTON STREET AT FRED WARING …204944NAI CONSULTING INC 401-0000-60103
2,620.00Professional ServicesLA QUINTA VILLAGE COMPLETE STREETS204944NAI CONSULTING INC 401-0000-60103
5,077.50Professional ServicesDUNE PALMS BRIDGE IMPROVEMENT204944NAI CONSULTING INC 401-0000-60103
267.50Professional ServicesCITYWIDE MISC. ADA IMPROVEMENTS204944NAI CONSULTING INC 401-0000-60103
607.50Professional ServicesMONROE STREET PAVEMENT REHABILITAT…204944NAI CONSULTING INC 401-0000-60103
522.50Professional ServicesVILLAGE ART/CULTURAL PLAZA204944NAI CONSULTING INC 401-0000-60103
532.50Professional ServicesREGIONAL SCOUR ANALYSIS204944NAI CONSULTING INC 401-0000-60103
3,937.50Professional ServicesWASHINGTON ST AT AVE 50/CALLE TAMP…204944NAI CONSULTING INC 401-0000-60103
620.00Professional ServicesFY 2021 CITYWIDE SIDEWALK IMPROVEM…204944NAI CONSULTING INC 401-0000-60103
-1,391.50Retention Payable03/22-03/24/21 - 2020-06 RETENTION PA…204923CAL STRIPE INC 401-0000-20600
8,040.00Design02/2021 - MARBELLA/SIERRA DEL RAY LA…204938HERMANN DESIGN GROUP INC 401-0000-60185
7,120.00Design02/2021 - DESERT PRIDE LANDSCAPE ARC…204938HERMANN DESIGN GROUP INC 401-0000-60185
212.50Design02/2021 - RANCHO OCOTILLO LANDSCAPE…204938HERMANN DESIGN GROUP INC 401-0000-60185
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:60,538.81
Fund: 501 - FACILITY & FLEET REPLACEMENT
26,045.63Vehicles, Purchased05/21/21 - 2021 NISSAN FRONTIER PURC…204966TORRE NISSAN-MEGA DEALER …501-0000-71031
27,351.98Vehicles, Purchased05/21/21 - 2021 NISSAN ROUGE PURCHASE204966TORRE NISSAN-MEGA DEALER …501-0000-71031
3,325.74Fuel & Oil02/15-02/28/21 - FUEL204967TOWER ENERGY GROUP 501-0000-60674
3,421.00Fuel & Oil05/01-05/15/21 - FUEL204967TOWER ENERGY GROUP 501-0000-60674
24.09Parts & Maintenance Supplies05/12/21 - VEHICLE SUPPLIES204921AUTOZONE 501-0000-60675
26.82Vehicle Repair & Maintenance03/29/21 - DEF FLUID FOR BUCKET TRUCK204942LOWE'S HOME IMPROVEMENT…501-0000-60676
3,088.51Building Leases06/2021 - PW TRAILER RENTAL204946PACIFIC MOBILE STRUCTURES, …501-0000-71032
736.16Fuel & Oil03/2021 - FUEL CHARGES204935FUELMAN 501-0000-60674
807.53Fuel & Oil04/2021 - FUEL CHARGES204935FUELMAN 501-0000-60674
Fund 501 - FACILITY & FLEET REPLACEMENT Total:64,827.46
Fund: 502 - INFORMATION TECHNOLOGY
150.43Cable/Internet - Utilities04/15-05/14/21 - WC INTERNET (8105)204964TIME WARNER CABLE 502-0000-61400
3,600.00Finance, Software Enhanceme…12/1/20-11/30/21 - SOFTWARE ENHANC…204932EMPHASYS 502-0000-71045
19,130.00Software Licenses05/11/21 - MUNICIPAL WEBSITE REVISION204936GRANICUS 502-0000-60301
Fund 502 - INFORMATION TECHNOLOGY Total:22,880.43
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 503 - PARK EQUIP & FACILITY FUND
2,493.17Parks05/14/21 - PARK EQUIPMENT204937GREAT WESTERN RECREATION,…503-0000-71060
Fund 503 - PARK EQUIP & FACILITY FUND Total:2,493.17
Fund: 601 - SILVERROCK RESORT
53.66Repair & Maintenance04/15/21 - KICK PLATE204942LOWE'S HOME IMPROVEMENT…601-0000-60660
61.73Repair & Maintenance04/14/21 - GATE LATCH & PAINT204942LOWE'S HOME IMPROVEMENT…601-0000-60660
261.08Repair & Maintenance04/13/21 - MATERIALS204942LOWE'S HOME IMPROVEMENT…601-0000-60660
Fund 601 - SILVERROCK RESORT Total:376.47
Grand Total:639,005.96
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 204,189.27
201 - GAS TAX FUND 31,821.36
202 - LIBRARY & MUSEUM FUND 91,586.31
215 - LIGHTING & LANDSCAPING FUND 71,839.37
224 - TUMF FUND 73,920.00
230 - CASp FUND, AB 1379 4.00
231 - SUCCESSOR AGCY PA 1 RORF 13,281.31
241 - HOUSING AUTHORITY 1,248.00
401 - CAPITAL IMPROVEMENT PROGRAMS 60,538.81
501 - FACILITY & FLEET REPLACEMENT 64,827.46
502 - INFORMATION TECHNOLOGY 22,880.43
503 - PARK EQUIP & FACILITY FUND 2,493.17
601 - SILVERROCK RESORT 376.47
Grand Total:639,005.96
Account Summary
Account Number Account Name Expense Amount
101-0000-20310 MSHCP Mitigation Fee 36,217.00
101-0000-20330 Over Payments, AR Policy 40.00
101-0000-41600 Business Licenses 21.00
101-0000-43631 CVMSHCP Admin Fee -362.17
101-0000-43638 NPDES Inspections 47.00
101-1003-60153 Attorney 29,735.59
101-1003-60154 Attorney/Litigation 5,121.00
101-1005-60103 Professional Services 700.00
101-1006-60102 Administration 190.48
101-1007-60402 Forms, Copier Paper 267.46
101-1007-60403 Citywide Conf Room Suppl…161.53
101-1007-60470 Postage 126.86
101-1007-74010 Land Acquisition 4,000.00
101-2002-60112 Landscape Contract 1,242.42
101-2002-60691 Maintenance/Services 13.91
101-2002-61200 Water - Utilities 504.82
101-2002-61304 Mobile/Cell Phones/Satell…226.32
101-2002-61400 Cable/Internet - Utilities 131.93
101-3002-60352 Subscriptions & Publicati…49.03
101-3005-60112 Landscape Contract 51,814.75
101-3005-60117 Civic Center Lake Mainten…1,350.00
101-3005-60184 Fritz Burns Pool Maintena…281.41
101-3005-60431 Materials/Supplies 7,193.82
101-3005-60432 Tools/Equipment 484.95
101-3005-60554 LQ Park Water Feature 750.00
101-3005-60691 Maintenance/Services 316.00
101-3005-61201 Water -Monticello Park - …1,516.26
101-3005-61204 Water -Fritz Burns Park - …134.08
101-3005-61208 Water -Seasons Park - Util…19.05
101-3005-61209 Water -Community Park -…165.53
101-3007-60461 Marketing & Tourism Pro…56,669.17
101-3008-60431 Materials/Supplies 334.33
101-3008-60432 Tools/Equipment 80.81
101-3008-61200 Water - Utilities 79.65
101-6006-60420 Operating Supplies 459.04
101-7002-60183 Map/Plan Checking 1,730.00
101-7003-60420 Operating Supplies 140.37
101-7003-60432 Tools/Equipment 216.32
101-7006-60104 Consultants 1,980.00
101-7006-60146 PM 10 - Dust Control 39.55
201-7003-60103 Professional Services 3,200.00
201-7003-60141 Street Striping 27,830.00
53
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Account Summary
Account Number Account Name Expense Amount
201-7003-60429 Traffic Control Signs 708.77
201-7003-60431 Materials/Supplies 82.59
202-3004-60112 Landscape Contract 773.50
202-3004-60667 HVAC 477.00
202-3006-60105 Museum Operations 48,750.00
202-3006-60112 Landscape Contract 161.50
202-3006-61300 Telephone - Utilities 126.81
202-3009-60105 Makerspace Operations 41,297.50
215-7004-60104 Consultants 5,397.33
215-7004-60112 Landscape Contract 59,857.83
215-7004-60423 Supplies-Graffiti and Van…52.84
215-7004-60431 Materials/Supplies 3,832.38
215-7004-61116 Electric - Utilities 451.71
215-7004-61117 Electric - Medians - Utiliti…37.40
215-7004-61211 Water - Medians - Utilities 2,209.88
224-0000-20320 TUMF Payable to CVAG 73,920.00
230-0000-42130 SB 1186 Revenue 4.00
231-9001-60153 Attorney 13,281.31
241-9101-60153 Attorney 1,248.00
401-0000-20600 Retention Payable -1,391.50
401-0000-60103 Professional Services 38,757.81
401-0000-60185 Design 15,372.50
401-0000-60188 Construction 7,800.00
501-0000-60674 Fuel & Oil 8,290.43
501-0000-60675 Parts & Maintenance Supp…24.09
501-0000-60676 Vehicle Repair & Mainte…26.82
501-0000-71031 Vehicles, Purchased 53,397.61
501-0000-71032 Building Leases 3,088.51
502-0000-60301 Software Licenses 19,130.00
502-0000-61400 Cable/Internet - Utilities 150.43
502-0000-71045 Finance, Software Enhanc…3,600.00
503-0000-71060 Parks 2,493.17
601-0000-60660 Repair & Maintenance 376.47
Grand Total:639,005.96
Project Account Summary
Project Account Key Expense AmountProject Account Name Project Name
**None**546,754.80**None****None**
111205P 5,077.50Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014)
141513CT 7,800.00Construction Expense SilverRock Way Infra/Street Improvements
141513P 1,742.50Professional Expense SilverRock Way Infra/Street Improvements
151603P 2,620.00Professional Expense La Quinta Village Complete St-ATPSBIL-5433(020)
151609P 1,880.00Professional Expense La Quinta X Park
201603D 15,372.50Design Expense La Quinta Landscape Renovation Improvement
201603P 770.00Professional Expense La Quinta Landscape Renovation Improvement
201608P 3,662.50Professional Expense SilverRock Event Space
201701P 2,395.31Professional Expense Washington Street at Fred Waring Drive
201704P 6,922.50Professional Expense Eisenhower Retention Basin Landscape Improvements
201804E 3,210.35Landscape & Lighting Median Island …Landscape & Lighting Median Island Improvements
201901P 522.50Professional Expense Village Art Plaza Promenade & Cultural Campus
201905P 1,657.50Professional Expense Highway 111 Corridor Area Plan Implementation
201907P 2,582.50Professional Expense Fire Station 70 Revitalization
201919P 532.50Professional Expense Regional Scour Analysis
201923P 3,937.50Professional Expense Washington St at Ave 50/Calle Tampico ADA
201924P 502.50Professional Expense 5 Year Pavement Management Update
202001P 607.50Professional Expense Monroe Street Pavement Rehab (Ave 52, Ave 53)
202002P 267.50Professional Expense Citywide Miscellaneous ADA Improvements
202003P 2,302.50Professional Expense Citywide Public Safety Camera System
54
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Project Account Summary
Project Account Key Expense AmountProject Account Name Project Name
202004P 155.00Professional Expense Washington Street Pavement Rehabilitation
202006CT 27,830.00Construction Expense Adams Street Restriping Project
202006RP -1,391.50Retentions Payable Adams Street Restriping Project
2021STIP 620.00Professional Expense FY20/21 Citywide Sidewalk Improvements
CORONANR 672.00Corona Non Reimbursable Corona Virus Emergency Response
Grand Total:639,005.96
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Demand Register
City of La Quinta Packet: APPKT02809 - 06/04/2021 JB
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
515.00Professional Services04/2021 - STVR HOTLINE204982CENTRAL COMMUNICATIONS 101-6004-60103
42.00United Way DeductionsCONTRIBUTION205026UNITED WAY OF THE DESERT 101-0000-20981
2,016.00Professional Services05/30/21 - LQMC 1ST SUPPLEMENT205007MUNICODE 101-1005-60103
264.07Materials/Supplies05/19/21 - SUPPLIES FOR FB PARK204997FERGUSON ENTERPRISES, INC 101-3008-60431
218.92LQ Police Volunteers05/28/21 - LQ POLICE VOLUNTEERS BUS. …205013PALMS TO PINES PRINTING 101-2001-60109
72.96Printing05/25/21 - CODE BUSINESS CARDS205013PALMS TO PINES PRINTING 101-6004-60410
200.00STVR Registration Fee05/19/21 - STVR PERMIT FEES REFUND 23…204999FOWLER, BARBARA 101-0000-41415
22.00Business Licenses05/19/21 - STVR PERMIT FEES REFUND 23…204999FOWLER, BARBARA 101-0000-41600
2,835.00Training & Education/MOU5/27/21 - TUITION REIMBURSEMENT T.SA…205016SANCHEZ, TOMMI 101-1004-60322
240.48Election Deposit06/01/21 - CANDIDATE STATEMENT DEPO…204998FITZPATRICK FOR LA QUINTA C…101-0000-22835
240.48Election Deposit06/01/21- 2020 CANDIDATE STATEMENT …204994ELECT LINDA EVANS LA QUINT…101-0000-22835
240.48Election Deposit06/01/21- 2020 CANDIDATE STATEMENT …205001GRAY, RICHARD 101-0000-22835
240.48Election Deposit06/01/21- 2020 CANDIDATE STATEMENT …205021SYLK, ROBERT F.101-0000-22835
240.48Election Deposit06/01/21- 2020 CANDIDATE STATEMENT …205020STEVE SANCHEZ FOR CITY CO…101-0000-22835
128.00Instructors06/01/21 - PICKLEBALL CLASS205005JAN NOVAK PICKLEBALL 101-3002-60107
368.67Community Experiences06/01/21-05/31/22 - MUSIC LICENSE REN…204978ASCAP 101-3003-60149
642.00Administrative Citation Services08/2020 - CODE CITATION PROCESSING204987DATA TICKET, INC.101-6004-60111
371.50Administrative Citation Services12/2020 - CODE CITATION PROCESSING204987DATA TICKET, INC.101-6004-60111
264.50Administrative Citation Services02/2021 - CODE CITATION PROCESSING204987DATA TICKET, INC.101-6004-60111
41.52Office Supplies05/21/21 - OFFICE SUPPLIES205011OFFICE DEPOT 101-1005-60400
32.29Office Supplies05/21/21 - WIRELESS MOUSE -T.THOMPS…205011OFFICE DEPOT 101-1002-60400
360.00Consultants/Employee Services05/2021 - EAP SERVICES205027WELLNESS WORKS 101-1004-60104
3,100.00Marketing & Tourism Promoti…06/2021 - PRINT ADVERTISEMENT205014PREMIER MEDIA GROUP 101-3007-60461
221.97LQ Police Volunteers05/25/21 - FALSE ALARM POSTCARDS205029XPRESS GRAPHICS 101-2001-60109
86.37Printing05/26/21 - LEGISLATIVE POLICY COLLATER…205029XPRESS GRAPHICS 101-3007-60410
85.00Consultants/Employee Services12/15/20 - RANDOM DOT TESTING R.ALV…205022TAG/AMS INC 101-1004-60104
175.00Consultants/Employee Services01/01/21 - ANNUAL RENEWAL FEE205022TAG/AMS INC 101-1004-60104
85.00Consultants/Employee Services04/21/21 - RANDOM POOL DOT TESTING205022TAG/AMS INC 101-1004-60104
2,489.62Fritz Burns Pool Programming04/2021 - FB POOL OPERATIONS & PROG…204992DESERT RECREATION DISTRICT 101-3003-60184
359.52Election Deposit05/28/21 - 2020 ELECTIONS - KATHLEEN F…204986COUNTY OF RIVERSIDE 101-0000-22835
359.52Election Deposit05/28/21 - 2020 ELECTIONS - LINDA EVANS204986COUNTY OF RIVERSIDE 101-0000-22835
359.52Election Deposit05/28/21 - 2020 ELECTIONS - ROBERT F SY…204986COUNTY OF RIVERSIDE 101-0000-22835
359.52Election Deposit05/28/21 - 2020 ELECTIONS - RICHARD GR…204986COUNTY OF RIVERSIDE 101-0000-22835
359.52Election Deposit05/28/21 - 2020 ELECTIONS - STEVE SANC…204986COUNTY OF RIVERSIDE 101-0000-22835
42,098.00Professional Services05/28/21 - 2020 ELECTIONS204986COUNTY OF RIVERSIDE 101-1005-60103
33.66Operating Supplies03/24/21 - CUSHION MAT205019STAPLES ADVANTAGE 101-6006-60420
1,345.70Marketing & Tourism Promoti…05/2021 - COVID 19 RADIO ADS204977ALPHA MEDIA LLC 101-3007-60461
1,339.58Marketing & Tourism Promoti…05/2021 - COVID 19 RADIO ADS204977ALPHA MEDIA LLC 101-3007-60461
245.00Blood/Alcohol Testing04/2021 - BLOOD/ALCOHOL ANALYSIS (DO…204989DEPARTMENT OF JUSTICE 101-2001-60174
80.00Professional Services05/05/21 - STVR HOTLINE LATE FEES204982CENTRAL COMMUNICATIONS 101-6004-60103
52,230.11Vehicles05/17/21 - 2021 GMC YUKON PURCHASE205008NATIONAL AUTO FLEET GROUP 101-2002-71031
371.99Materials/Supplies05/27/21 - IRRIGATION SUPPLIES205003HIGH TECH IRRIGATION INC 101-3005-60431
19.25LQ Police Volunteers04/15/21 - POLICE SHRED205017SHRED-IT USA - SAN BERNADI…101-2001-60109
810.85Annual Permits/Inspections05/20/21 - FIRE EXTINGUISHER SERVICE204991DESERT FIRE EXTINGUISHER C…101-3008-60196
470.37Annual Permits/Inspections05/21/21 - PW VEHICLES FIRE EXTINGUIS…204990DESERT FIRE EXTINGUISHER C…101-3008-60196
310.83Annual Permits/Inspections05/21/21 - PW OFFICE/SHOP FIRE EXTING…204991DESERT FIRE EXTINGUISHER C…101-3008-60196
1,058.26Electricity - Utilities05/27/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 101-2002-61101
3,132.36Electric - Civic Center Park - Uti…05/27/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 101-3005-61103
1,153.37Electric - Fritz Burns Park - Utili…05/27/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 101-3005-61105
13,361.05Electricity - Utilities05/27/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 101-3008-61101
13.24Electric - Monticello Park - Utili…06/02/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 101-3005-61102
4,175.56Electric - Community Park - Util…06/02/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 101-3005-61109
13.36Electric - Velasco Park - Utilities06/02/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 101-3005-61111
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
23.01Electric - Eisenhower Park - Util…06/02/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 101-3005-61113
13.11Electric - Desert Pride - Utilities06/02/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 101-3005-61114
2,900.83Water - Civic Center Park - Utili…05/26/21 - WATER SERVICE204984COACHELLA VALLEY WATER DI…101-3005-61202
4,219.93Water -Community Park - Utilit…05/26/21 - WATER SERVICE204984COACHELLA VALLEY WATER DI…101-3005-61209
125.00PM 10 - Dust Control05/26/21 - WATER SERVICE204984COACHELLA VALLEY WATER DI…101-7006-60146
1,603.37Marketing & Tourism Promoti…05/21-06/17/21 - DIGITAL ADS205009NATIONAL CINEMEDIA LLC 101-3007-60461
46.20Gas - Utilities04/21-05/20/21 - FS #32 GAS SVC205023THE GAS COMPANY 101-2002-61100
169.41Gas - Utilities04/21-05/20/21 - CH GAS SVC205023THE GAS COMPANY 101-3008-61100
1,009.16Gas-Utilities FB Pool04/21-05/20/21 - FB POOL GAS SVC205023THE GAS COMPANY 101-3005-61100
96.94Gas - Utilities04/21-05/20/21 - WC GAS SVC205023THE GAS COMPANY 101-3008-61100
200.00Fritz Burns Pool Maintenance05/18/21 - FB POOL DECK/FLOOR CLEANI…205010OCEAN SPRINGS TECH INC 101-3005-60184
181.76Fritz Burns Pool Maintenance05/24/21 - REPAIRS TO FB POOL205010OCEAN SPRINGS TECH INC 101-3005-60184
2,742.82Electric - SilverRock Event Site -…06/02/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 101-3005-61115
166.51Water - Utilities05/26/21 - WATER SERVICE204984COACHELLA VALLEY WATER DI…101-2002-61200
74.10Water -Eisenhower Park - Utilit…05/26/21 - WATER SERVICE204984COACHELLA VALLEY WATER DI…101-3005-61203
97.05Water -Velasco Park - Utilities05/26/21 - WATER SERVICE204984COACHELLA VALLEY WATER DI…101-3005-61205
2,124.54Water -Fritz Burns Park - Utiliti…06/02/21 - WATER SERVICE204984COACHELLA VALLEY WATER DI…101-3005-61204
646.38Water - Utilities06/02/21 - WATER SERVICE204984COACHELLA VALLEY WATER DI…101-3008-61200
25.00Over Payments, AR Policy06/01/21 - REFUND OF LATE FEES LIC 011…204983CHRIS WILSON PLUMBING & …101-0000-20330
Fund 101 - GENERAL FUND Total:156,365.05
Fund: 201 - GAS TAX FUND
753.09Traffic Control Signs05/25/21 - TRAFFIC CONTROL SIGNS205025TOPS' N BARRICADES INC 201-7003-60429
321.68Traffic Control Signs05/26/21 - TRAFFIC CONTROL SIGNS205025TOPS' N BARRICADES INC 201-7003-60429
606.65Electricity - Utilities05/27/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 201-7003-61101
Fund 201 - GAS TAX FUND Total:1,681.42
Fund: 202 - LIBRARY & MUSEUM FUND
41,297.50Makerspace Operations01/01-03/31/21 - Q3 MAKERSPACE CONT…205012OFFICE OF ECONOMIC DEVEL…202-3009-60105
48,750.00Museum Operations01/01-03/31/21 - Q2 MUSEUM CONTRACT…205012OFFICE OF ECONOMIC DEVEL…202-3006-60105
178.89Maintenance/Services05/17/21 - PAINT SUPPLIES204993DUNN-EDWARDS CORPORATI…202-3006-60691
135.75Fire Extinguisher Service05/20/21 - MUSEUM FIRE EXTINGUISHER …204991DESERT FIRE EXTINGUISHER C…202-3006-60664
198.57Fire Extinguisher Service05/20/21 - LIBRARY FIRE EXTINGUISHER S…204990DESERT FIRE EXTINGUISHER C…202-3004-60664
2,912.53Electricity - Utilities05/27/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 202-3004-61101
1,328.72Electricity - Utilities05/27/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 202-3006-61101
14.30Gas - Utilities04/21-05/20/21 - LIBRARY GAS SVC205023THE GAS COMPANY 202-3004-61100
52.37Maintenance/Services04/05/21 - MATERIALS FOR LIBRARY205006JOHNSTONE SUPPLY 202-3004-60691
Fund 202 - LIBRARY & MUSEUM FUND Total:94,868.63
Fund: 215 - LIGHTING & LANDSCAPING FUND
8,729.80Materials/Supplies05/12/21 - 9 PALM TREE TREE RING LIGHTS205015ROTO-LITE, INC 215-7004-60431
1,286.81Materials/Supplies05/25/21 - PLANTS204980C.V CACTUS NURSERY 215-7004-60431
1,179.39Materials/Supplies05/25/21 - PLANTS204980C.V CACTUS NURSERY 215-7004-60431
1,290.32Materials/Supplies05/27/21 - PLANTS204980C.V CACTUS NURSERY 215-7004-60431
402.45Materials/Supplies06/01/21 - PLANTS204980C.V CACTUS NURSERY 215-7004-60431
2,213.81Electric - Utilities05/27/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 215-7004-61116
925.12Electric - Medians - Utilities05/27/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 215-7004-61117
1,983.20Electric - Utilities06/02/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 215-7004-61116
1,084.49Electric - Medians - Utilities06/02/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 215-7004-61117
4,827.57Water - Medians - Utilities05/26/21 - WATER SERVICE204984COACHELLA VALLEY WATER DI…215-7004-61211
7,387.06Water - Medians - Utilities06/02/21 - WATER SERVICE204984COACHELLA VALLEY WATER DI…215-7004-61211
Fund 215 - LIGHTING & LANDSCAPING FUND Total:31,310.02
Fund: 235 - SO COAST AIR QUALITY FUND
541.25Electricity - Utilities05/27/21 - ELECTRICITY SERVICE205004IMPERIAL IRRIGATION DIST 235-0000-61101
Fund 235 - SO COAST AIR QUALITY FUND Total:541.25
Fund: 241 - HOUSING AUTHORITY
5,250.00Professional Services05/2021 - HOUSING CONSULTANT SERVIC…204981CAHA, BECKY 241-9101-60103
Fund 241 - HOUSING AUTHORITY Total:5,250.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
7,273.50Design04/2021 - GHD VILLAGE COMPLETE STREE…205000GHD INC.401-0000-60185
6,750.00Design04/2021 - X-PARK LANDSCAPE ARCHITECT…205002HERMANN DESIGN GROUP INC 401-0000-60185
57
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6/7/2021 9:52:17 AM Page 3 of 5
AmountVendor Name Payment Number Description (Item)Account Name Account Number
485.00Design04/2021 - SRR VENUE LANDSCAPE ARCH S…205002HERMANN DESIGN GROUP INC 401-0000-60185
570.01Design03/28-05/01/21 - 2016-03 TOPAZ STREET…204988DAVID EVANS AND ASSOCIATE…401-0000-60185
1,100.00Design3/2021-4/2021-WASHINGTON/WARING T…204995ENGINEERING RESOURCES 401-0000-60185
-13,688.28Retention Payable05/17/21 - 2020-03 RETENTION PAYMENT…204985CONVERGINT TECHNOLOGIES …401-0000-20600
273,765.53Construction05/17/21 - 2020-03 PROGRESS PAYMENT …204985CONVERGINT TECHNOLOGIES …401-0000-60188
-6,621.91Retention Payable04/2021 - 2015-09 RETENTION PAYMENT …205018SPOHN RANCH INC 401-0000-20600
132,438.24Construction04/2021 - 2015-09 PROGRESS PAYMENT …205018SPOHN RANCH INC 401-0000-60188
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:402,072.09
Fund: 501 - FACILITY & FLEET REPLACEMENT
1,007.32Motorcycle Repair & Mainten…05/18/21 - MOTORCYCLE REPAIR A1155204979BMW MOTORCYCLES OF RIVE…501-0000-60679
18,805.14Vehicles, Rentals & Leases05/2021 - FLEET LEASE204996ENTERPRISE FM TRUST 501-0000-71030
Fund 501 - FACILITY & FLEET REPLACEMENT Total:19,812.46
Fund: 502 - INFORMATION TECHNOLOGY
8.87Cable/Internet - Utilities05/20-06/19/21 - WC CABLE (1909)205024TIME WARNER CABLE 502-0000-61400
5.00Technology Enhancement Sur…05/19/21 - STVR PERMIT FEES REFUND 23…204999FOWLER, BARBARA 502-0000-43611
6,562.50Prepaid Expense07/01/21-04/30/22 - ANNUAL RENEWAL205028WIZEHIVE, INC 502-0000-13600
1,312.50Software Licenses05/01-06/30/21 - ANNUAL RENEWAL205028WIZEHIVE, INC 502-0000-60301
Fund 502 - INFORMATION TECHNOLOGY Total:7,888.87
Grand Total:719,789.79
58
Demand Register Packet: APPKT02809 - 06/04/2021 JB
6/7/2021 9:52:17 AM Page 4 of 5
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 156,365.05
201 - GAS TAX FUND 1,681.42
202 - LIBRARY & MUSEUM FUND 94,868.63
215 - LIGHTING & LANDSCAPING FUND 31,310.02
235 - SO COAST AIR QUALITY FUND 541.25
241 - HOUSING AUTHORITY 5,250.00
401 - CAPITAL IMPROVEMENT PROGRAMS 402,072.09
501 - FACILITY & FLEET REPLACEMENT 19,812.46
502 - INFORMATION TECHNOLOGY 7,888.87
Grand Total:719,789.79
Account Summary
Account Number Account Name Expense Amount
101-0000-20330 Over Payments, AR Policy 25.00
101-0000-20981 United Way Deductions 42.00
101-0000-22835 Election Deposit 3,000.00
101-0000-41415 STVR Registration Fee 200.00
101-0000-41600 Business Licenses 22.00
101-1002-60400 Office Supplies 32.29
101-1004-60104 Consultants/Employee Se…705.00
101-1004-60322 Training & Education/MOU 2,835.00
101-1005-60103 Professional Services 44,114.00
101-1005-60400 Office Supplies 41.52
101-2001-60109 LQ Police Volunteers 460.14
101-2001-60174 Blood/Alcohol Testing 245.00
101-2002-61100 Gas - Utilities 46.20
101-2002-61101 Electricity - Utilities 1,058.26
101-2002-61200 Water - Utilities 166.51
101-2002-71031 Vehicles 52,230.11
101-3002-60107 Instructors 128.00
101-3003-60149 Community Experiences 368.67
101-3003-60184 Fritz Burns Pool Program…2,489.62
101-3005-60184 Fritz Burns Pool Maintena…381.76
101-3005-60431 Materials/Supplies 371.99
101-3005-61100 Gas-Utilities FB Pool 1,009.16
101-3005-61102 Electric - Monticello Park -…13.24
101-3005-61103 Electric - Civic Center Park…3,132.36
101-3005-61105 Electric - Fritz Burns Park -…1,153.37
101-3005-61109 Electric - Community Park …4,175.56
101-3005-61111 Electric - Velasco Park - Uti…13.36
101-3005-61113 Electric - Eisenhower Park …23.01
101-3005-61114 Electric - Desert Pride - Uti…13.11
101-3005-61115 Electric - SilverRock Event…2,742.82
101-3005-61202 Water - Civic Center Park -…2,900.83
101-3005-61203 Water -Eisenhower Park -…74.10
101-3005-61204 Water -Fritz Burns Park - …2,124.54
101-3005-61205 Water -Velasco Park - Utili…97.05
101-3005-61209 Water -Community Park -…4,219.93
101-3007-60410 Printing 86.37
101-3007-60461 Marketing & Tourism Pro…7,388.65
101-3008-60196 Annual Permits/Inspectio…1,592.05
101-3008-60431 Materials/Supplies 264.07
101-3008-61100 Gas - Utilities 266.35
101-3008-61101 Electricity - Utilities 13,361.05
101-3008-61200 Water - Utilities 646.38
101-6004-60103 Professional Services 595.00
101-6004-60111 Administrative Citation Se…1,278.00
101-6004-60410 Printing 72.96
101-6006-60420 Operating Supplies 33.66
59
Demand Register Packet: APPKT02809 - 06/04/2021 JB
6/7/2021 9:52:17 AM Page 5 of 5
Account Summary
Account Number Account Name Expense Amount
101-7006-60146 PM 10 - Dust Control 125.00
201-7003-60429 Traffic Control Signs 1,074.77
201-7003-61101 Electricity - Utilities 606.65
202-3004-60664 Fire Extinguisher Service 198.57
202-3004-60691 Maintenance/Services 52.37
202-3004-61100 Gas - Utilities 14.30
202-3004-61101 Electricity - Utilities 2,912.53
202-3006-60105 Museum Operations 48,750.00
202-3006-60664 Fire Extinguisher Service 135.75
202-3006-60691 Maintenance/Services 178.89
202-3006-61101 Electricity - Utilities 1,328.72
202-3009-60105 Makerspace Operations 41,297.50
215-7004-60431 Materials/Supplies 12,888.77
215-7004-61116 Electric - Utilities 4,197.01
215-7004-61117 Electric - Medians - Utiliti…2,009.61
215-7004-61211 Water - Medians - Utilities 12,214.63
235-0000-61101 Electricity - Utilities 541.25
241-9101-60103 Professional Services 5,250.00
401-0000-20600 Retention Payable -20,310.19
401-0000-60185 Design 16,178.51
401-0000-60188 Construction 406,203.77
501-0000-60679 Motorcycle Repair & Main…1,007.32
501-0000-71030 Vehicles, Rentals & Leases 18,805.14
502-0000-13600 Prepaid Expense 6,562.50
502-0000-43611 Technology Enhancement…5.00
502-0000-60301 Software Licenses 1,312.50
502-0000-61400 Cable/Internet - Utilities 8.87
Grand Total:719,789.79
Project Account Summary
Project Account Key Expense AmountProject Account Name Project Name
**None**299,654.03**None****None**
151603D 7,273.50Design Expense La Quinta Village Complete St-ATPSBIL-5433(020)
151609CT 132,438.24Construction Expense La Quinta X Park
151609RP -6,621.91Retention Payable La Quinta X Park
201603D 7,320.01Design Expense La Quinta Landscape Renovation Improvement
201608D 485.00Design Expense SilverRock Event Space
201701D 1,100.00Design Expense Washington Street at Fred Waring Drive
201804E 12,888.77Landscape & Lighting Median Island …Landscape & Lighting Median Island Improvements
202003CT 273,765.53Construction Expense Citywide Public Safety Camera System
202003RP -13,688.28Retention Payable Citywide Public Safety Camera System
CORONANR 2,685.28Corona Non Reimbursable Corona Virus Emergency Response
FBPOPSE 2,489.62Fritz Burns Pool Operations Expense Fritz Burns Pool Operations
Grand Total:719,789.79
60
6/7/2021 9:47:55 AM Page 1 of 2
Demand Register
City of La Quinta Packet: APPKT02812 - 06/04/2021 (2)
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
62,400.00Buildings11/04/20 EXHIBIT B SEC 4 INSTALLMENT 3…205030ALONGI EBENISTERIE ET GC INC 101-1007-71050
10,400.00Buildings11/04/20 EXHIBIT B SEC 5 INTERIOR DESI…205030ALONGI EBENISTERIE ET GC INC 101-1007-71050
12,600.00Buildings11/04/20 EXHIBIT B SEC 5 INTERIOR DESI…205030ALONGI EBENISTERIE ET GC INC 101-1007-71050
Fund 101 - GENERAL FUND Total:85,400.00
Grand Total:85,400.00
61
Demand Register Packet: APPKT02812 - 06/04/2021 (2)
6/7/2021 9:47:55 AM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 85,400.00
Grand Total:85,400.00
Account Summary
Account Number Account Name Expense Amount
101-1007-71050 Buildings 85,400.00
Grand Total:85,400.00
Project Account Summary
Project Account Key Expense AmountProject Account Name Project Name
201806E 85,400.00SilverRock Event Modular Building E…SilverRock Event Space Modular Building
Grand Total:85,400.00
62
6/1/2021 3:35:46 PM Page 1 of 2
Payment Reversal Register
City of La Quinta APPKT02795 - 05/25/21 JB PAYMENT REVERSALS
Canceled Payables
Vendor Set:01 - Vendor Set 01
Bank:APBNKBOW - APBNK- BOW
00043
Vendor Number
THE PRINTING PLACE
Total Vendor Amount
-449.04
Vendor Name
Check 204601 05/25/2021 -449.0404/16/2021 05/25/2021
Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount
Payable Number:Description Payable AmountDue DatePayable Date
210313B-R 04/16/202103/31/21 - DECALS 2022 449.0403/31/2021
03800
Vendor Number
JNS MEDIA SPECIALISTS
Total Vendor Amount
-35,947.30
Vendor Name
Check 204813 05/25/2021 -35,947.3005/14/2021 05/25/2021
Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount
Payable Number:Description Payable AmountDue DatePayable Date
8183-R 05/14/202104/2021 INVOICES & 05/2021 RETAINER 35,947.3005/08/2021
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Payment Reversal Register Packet: APPKT02795 - 05/25/21 JB PAYMENT REVERSALS
6/1/2021 3:35:46 PM Page 2 of 2
Bank Code Summary
Canceled Payables Payables Left To Pay AgainBank Code Total
APBNKBOW -36,396.34 0.00 -36,396.34
-36,396.34 0.00Report Total:-36,396.34
64
6/7/2021 9:43:43 AM Page 1 of 2
Payment Reversal Register
City of La Quinta APPKT02810 - 06/04/2021 JB
Canceled Payables
Vendor Set:01 - Vendor Set 01
Bank:APBNKBOW - APBNK- BOW
09089
Vendor Number
ALONGI EBENISTERIE ET GC INC
Total Vendor Amount
-85,400.00
Vendor Name
Check 203212 11/06/2020 -23,000.0011/06/2020 06/04/2021
Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount
Payable Number:Description Payable AmountDue DatePayable Date
110420SEC5.3/3-R 11/06/202011/04/20 EXHIBIT B SEC 5 INTERIOR DESGN PAYMNT 3/3 23,000.0011/04/2020
Check 203215 11/06/2020 -62,400.0011/06/2020 06/04/2021
Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount
Payable Number:Description Payable AmountDue DatePayable Date
110420SEC4.3/3-R 11/06/202011/04/20 EXHIBIT B SEC 4 INSTALLMENT 3/3 UPGRADES 62,400.0011/04/2020
65
Payment Reversal Register Packet: APPKT02810 - 06/04/2021 JB
6/7/2021 9:43:43 AM Page 2 of 2
Bank Code Summary
Canceled Payables Payables Left To Pay AgainBank Code Total
APBNKBOW -85,400.00 0.00 -85,400.00
-85,400.00 0.00Report Total:-85,400.00
66
City of La Quinta
Bank Transactions 05/24 – 06/04/2021
Wire Transaction
Listed below are the wire transfers from 05/24 – 06/04/2021.
Wire Transfers:
05/28/2021 - WIRE TRANSFER - CALPERS 20,003.19$
05/28/2021 - WIRE TRANSFER - CALPERS 13,433.21$
05/28/2021 - WIRE TRANSFER - CALPERS 4,518.12$
05/28/2021 - WIRE TRANSFER - J&H ASSET PROPERTY MGT 34,845.47$
06/01/2021 - WIRE TRANSFER - ICMA 3,991.96$
06/01/2021 - WIRE TRANSFER - LQCEA 423.00$
06/03/2021 - WIRE TRANSFER - TEXAS LIFE INSURANCE 849.26$
06/03/2021 - WIRE TRANSFER - LANDMARK 144,427.48$
06/04/2021 - WIRE TRANSFER - CALPERS 112,999.42$
06/04/2021 - WIRE TRANSFER - AMERICAN FIDELITY 1,545.52$
TOTAL WIRE TRANSFERS OUT 337,036.63$
ATTACHMENT 2
67
68
City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION APPROVING FINAL TRACT MAP NO.
37730 AND ASSOCIATED SUBDIVISION IMPROVEMENT AGREEMENT FOR
MONTAGE RESIDENCES, A RESIDENTIAL DEVELOPMENT LOCATED WITHIN
THE SILVERROCK RESORT IN THE SOUTHWEST CORNER OF JEFFERSON
STREET AND AVENUE 52
RECOMMENDATION
Adopt a resolution approving Final Tract Map and Subdivision Improvement
Agreement associated with Tract Map No. 37730, Montage Residences, and
authorize the City Manager to execute said agreement.
EXECUTIVE SUMMARY
•SilverRock Phase I, LLC (Developer) has requested Final Tract Map
approval.
•Tract Map No. 37730 was conditionally approved on April 20, 2021; the
Developer then had 30 days to obtain signatures on the final map and
submit securities for the Subdivision Improvement Agreement. This did
not occur timely and the map is considered disapproved.
•The Developer has now submitted the signed final map and securities;
thus the final map and Subdivision Improvement Agreement may now
be approved.
FISCAL IMPACT - None
BACKGROUND/ANALYSIS
Montage Residences is a 29 lot residential development located within the
northwest portion of the SilverRock Resort in the southwest corner of Jefferson
Street and Avenue 52 (Attachment 1). The Developer has mass graded the
site; however, the on-site improvements have not been constructed. Access
will be from Ahmanson Way.
CONSENT CALENDAR ITEM NO. 4
NO.
69
Tract Map No. 37730 (Attachment 2) was granted conditional approval on April
20, 2021, via Resolution No. 2021-012, which allowed the Developer 30 days
to obtain all necessary signatures and submit performance, labor and
materials securities. However, the Developer was not able to submit the
securities within that period and the map is considered disapproved. The City
has now received the final map with the necessary signatures and bonds from
the Developer, thus the final map and the Subdivision Improvement
Agreement (Attachment 3) may be approved.
ALTERNATIVES
Staff does not recommend an alternative action .
Prepared by: Amy Yu, Associate Engineer
Approved by: Bryan McKinney, P.E., Public Works Director / City Engineer
Attachments: 1. Vicinity Map
2.Tract Map 37730
3.Subdivision Improvement Agreement
70
RESOLUTION NO. 2021 - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, GRANTING
APPROVAL OF FINAL TRACT MAP AND
SUBDIVISION IMPROVEMENT AGREEMENT
ASSOCIATED WITH TRACT MAP NO. 37730
WHEREAS, Tentative Tract Map No. 37730 was approved by Planning
Commission at a duly noticed public hearing held on December 10, 2019, via
Planning Resolution No. 2019-012, as permitted under the Subdivision Map
Act, subject to conditions of approval; and
WHEREAS, Tentative Tract Map No. 37730 was conditionally
approved by the City Council on April 20, 2021, via Council Resolution No.
2021-012, granting the developer, SilverRock Phase I, LLC, 30 days to
obtain all necessary signatures and submit performance, labor, and
materials securities; this was not completed timely; and
WHEREAS, the developer has now completed the conditions of
approval and secured the completion of the improvements through a
Subdivision Improvement Agreement; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
That the City Council does hereby grant approval of Final Tract Map
37730, as referenced in the title of this Resolution, for the reasons set forth
in this Resolution.
PASSED, APPROVED and ADOPTED at a regular meeting of the La
Quinta City Council held on this 15th day of June 2021, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
71
Resolution No. 2021-XXX
Tract Map No. 37730 – Montage Residences
Adopted: June 15, 2021
Page 2 of 2
_______________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
72
V I C I N I T Y M A P
NOT TO SCALE
TRACT MAP NO. 37730 MONTAGE RESIDENCES
73
74
ATTACHMENT 2 75
76
77
78
79
80
81
82
1 of 9
CITY OF LA QUINTA
SUBDIVISION IMPROVEMENT AGREEMENT
TRACT MAP NO. 37730
ON-SITE IMPROVEMENTS
THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this
____________________________________ day of ___________________________, 20 ___________,
by and between SilverRock Phase I, LLC, a Delaware limited liability company, hereinafter referred to as
"Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter
referred to as "City."
RECITALS:
A.Subdivider has prepared and submitted to City for final approval and recordation a final map or Tract
map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is
known as Tract No. 37730 (the "Tract") pursuant to the provisions of Section 66410, et seq. of the
California Government Code (the "Subdivision Map Act"). The Subdivision Map Act and City
ordinances and regulations relating to the filing, approval and recordation of subdivision maps are
sometimes collectively referred to in this Agreement as the “Subdivision Laws.”
B.A tentative map of the Tract has been approved subject to the Subdivision Laws and to the
requirements and conditions contained in Planning Commission Resolution No. 2019-012 (the
“Resolution of Approval”). The Resolution of Approval is on file in the office of the City Clerk and is
incorporated into this Agreement by reference.
C.Prior to approval of the Map, Subdivider is required to install or agree to install certain public and
private improvements (the "Improvements").
D.The Improvements have not been installed and accepted at this time.
E.It is therefore necessary that Subdivider and City enter into an agreement for the installation of the
Improvements as provided in Section 66462 of the Subdivision Map Act. In consideration of approval
of a final map for the Tract by the City Council, Subdivder desires to enter into this Agreement,
whereby Subdivider promises to install and complete, at Subdivider’s own expense, all the public
improvement work required by City in connection with the proposed Tract. Subdivider has secured
this Agreement by improvement security required by the Subdivision Laws and approved by the City.
NOW, THEREFORE, it is agreed by and between the parties hereto as follows:
1.Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall
furnish complete original improvement plans for the construction, installation and completion of the
Improvements meeting the requirements of the City Engineer. The Improvement Plans for the Tract
shall be maintained on file in the office of the City Engineer and shall be incorporated into this
Agreement by reference. All references in this Agreement to the Improvement Plans shall include
reference to any specifications for the Improvements as approved by the City Engineer.
2. Improvements. Subdivider shall construct the Improvements required to be constructed on the
Improvement Plans or agreed to be constructed under the Resolution of Approval and this Agreement
as more specifically described in Exhibit "A." attached hereto and expressly made a part hereof by
this reference, and shall bear the full cost thereof. The methods, standards, specifications, sequence,
and scheduling of construction shall be as approved by the City Engineer.
3.Improvement Security. Subdivder shall at all times guarantee Subdivider’s performance of this
Agreement by furnishing to City, and maintaining, good and sufficient security as required by the
Subdivision Laws on forms and in the amounts approved by City for the purposes as follows:
A.One class of security to be provided by Subdivider, hereinafter referred to as "performance
security," shall assure the faithful performance of this Agreement including construction of the
Improvements, payment of Subdivider’s fair share of Improvements which have been or will be
constructed by others (“Participatory Improvements”), and payment of plan check and permit
83
2 of 9
fees. The performance security shall also include good and sufficient security in the amount of
one hundred percent (100%) of the estimated cost of setting subdivision monuments as stated
hereafter in this Agreement (“Monumentation Security”). A second class of security to be
provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of
the cost of labor, equipment and materials supplied to construct the Improvements. A third class
of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve
as a guarantee and warranty of the Improvements for a period of one year following the
completion and acceptance of the Improvements. Subdivider shall furnish performance and
payment security prior to and as a condition precedent to City Council approval of the Map.
Subdivider shall provide warranty security after Improvements are complete and prior to
acceptance of the Improvements by the City Council. Warranty security shall not be required for
Monumentation or Participatory Improvements. However, the City may utilize Monumentation
Security for performance of or payment for the work in accordance with the Subdivision Map Act.
As part of the obligation secured by each of the performance security, payment security and
warranty security, and in addition to the face amount of each such security, each such security
shall include and assure the payment of costs and reasonable expenses and fees, including
reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby
secured.
B.Improvement security shall conform with Section 66499 of the California Government Code and
may be one or more of the following:
1)A cash deposit with City or a responsible escrow agent or trust company, at City's option.
2)Surety bonds, of the form specified in subsection 66499.2 of the California Government
Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570
(latest version).
3)Certificates of deposit, in City's name, from one or more financial institutions subject to
regulation by the state or federal government and having a financial quality rating of "A" or
better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange
(of the Los Angeles County Treasurer's office).
4)Irrevocable letters of credit, in a form acceptable to and approved by the City Attorney, issued
by one or more financial institutions meeting the requirements of Paragraph (3), pledging that
the funds necessary to carry out the completion of the Improvements are on deposit,
guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment
by any creditor of the depositor until released by City. Letters of credit shall guarantee that all
or any portion of the funds available pursuant to the letters of credit will be paid upon the
written demand of City and that such written demand need not present documentation of any
type as a condition of payment, including proof of loss. The duration of any such letter of
credit shall be for a period of not less than one year from the execution of the agreement with
which it is provided and shall state, on its face, that the letter of credit will be automatically
renewed until such time that City authorizes its expiration or until sixty (60) days after City
receives notice from the financial institution of intent to allow expiration of the letter of credit.
5)A lien upon the subdivided property, if City finds that it would not be in the public interest to
require the installation of the Improvements sooner than two (2) years after recordation of the
final map or Tract map for which the Improvements are required. The lien shall provide a
collateral value of three (3) times the estimated cost of the Improvements and shall include
the power of sale of the real property, all buildings and improvements thereon, or that may be
erected upon or made thereto, together with all hereditaments and appurtenances thereunto
belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and
profits thereof. The collateral value of the property shall be established at Subdivider's
expense through an appraisal approved by City.
6)An instrument of credit from an agency of the state, federal or local government, when any
agency of the state, federal, or local government provides at least twenty percent (20%) of
the financing for the Improvements.
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7)When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind
approved for securing deposits of public moneys with City or in favor of City, as specified in
Section 16430 of the California Government Code, deposited, at City's option, with City or a
responsible escrow agent or trust company.
C.All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the
performance security shall equal one hundred percent (100%) of the estimated cost of
constructing the Improvements, including payment of plan check and permit fees, as estimated by
the City Engineer or a duly authorized representative of the City Engineer. The amount of
Payment security shall equal the amount of the amount of performance security, except as
otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security
shall equal Ten Percent (10%) of the amount of performance security except as otherwise set
forth in Exhibit A. The securities required by this Agreement shall be kept on file with the City
Clerk. The terms of the security documents specified in this Agreement are incorporated into this
Agreement by this reference. If any security is replaced by another approved security, the
replacement shall be filed with the City Clerk and, upon filing, shall be deemed to have been
made a part of and incorporated into this Agreement. Upon filing of a replacement security with
the City Clerk, the former security may be released. The City Engineer shall approve replacement
of security.
D.At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to
the form of security provided. Administrative fees shall apply to the subdivision (final map, Tract
map or waiver of Tract map) rather than to individual security instruments. The fees shall be paid
separately for each different form and/or source (surety or financial institution) of security initially
submitted and for substitution of securities but shall not be required for submittal of warranty
security if the warranty security is of the same form and from the same source as the
performance security it replaces. Administrative fees for security shall be as follows:
1)For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and
4) of SECTION 3.B., which require the establishment of evidence of the reliability of the
surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars
($150.00).
2)For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will
prepare lien agreements and subordination agreements, administer valuation of the real
property and administer the agreements over the life of the lien, all of which require legal
assistance and financial advice, Subdivider shall pay to City an administration fee of One Half
of One Percent (0.5%) of the estimated cost of the improvements secured but not less than
Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00).
3)For other forms of security listed in Section 3 B, above, there will be no administrative fee.
E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory
Improvements shall remain in place until the Participatory Improvements are constructed and
actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost
of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of
Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty
security shall not be required for Participatory Improvements.
Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in
replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit
said cash within 30 days of the date of the written demand from City, City may present a written
demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City
the lesser of: 1) the amount demanded, or 2) the amount of the security.
F.Security shall not expire, be reduced or become wholly or partially invalid for any reason,
including non-payment of premiums, modifications of this Agreement and/or expiration of the time
for performance stated in this Agreement.
G.Security shall be released in the following manner:
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1) Performance security shall be released upon the final completion and acceptance or
approval, by the City Council of the Improvements subject to the provisions of Section 10 of
this Agreement.
2)The City Engineer may authorize partial reduction of performance security as work
progresses, upon application by Subdivider. However, no such reduction shall be for an
amount less than Ten Percent (10%) of the total performance security provided for the faithful
performance of the act or work. In no event shall security be reduced below that required to
guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%).
The City Engineer shall not allow more than two partial reductions of security furnished for
any improvement agreement.
3)Participatory Improvement security shall be released upon payment by Subdivider of
Subdivider's share of the cost or estimated cost of the Participatory Improvements.
4)If City receives no notice of recorded claims of lien, labor and materials security shall be
released in full 90 days after final acceptance and/or approval by the City Council, of the
Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision
Map Act shall apply.
5)No security given for the guarantee or warranty of work shall be released until the expiration
of the warranty period and until any claims filed during the warranty period have been settled.
As provided in paragraph 13 of this Agreement, the warranty period shall not commence until
final acceptance of all the work and improvements by the City pursuant to Paragraph 10.
Warranty security not utilized during the warranty period shall be released one year after final
acceptance or approval by the City Council of all Improvements. However, if at the end of the
one-year warranty period, there are one or more outstanding requests by City for
performance of work or provision of materials under the terms of the warranty, warranty
security shall be retained until the outstanding requests are satisfied or until Subdivider has
made other arrangements satisfactory to the City Engineer.
6)City may retain from any security released an amount sufficient to cover costs and
reasonable expenses and fees, including reasonable attorneys’ fees.
4.Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits
required for that phase of work and pay all required fees. Work performed under a permit or permits
shall comply with all provisions of the required permits.
5.Off-site Improvements. When the construction of one or more of the Improvements requires or
necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its
best efforts purchase such real property at a reasonable price. In the event that Subdivider is
unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider
may request in writing that City attempt to acquire such real property. City may, but is not required to,
agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and
Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said
separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%)
of the appraised fair market value of the real property. Any unexpended portion of said advance shall
be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be
paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall
the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate
Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the
Conditions of Approval.
6.Completion of Improvements; Inspection.
6.1 Construction of Improvements. Subdivider shall begin construction of the Improvements within
ninety (90) days and shall complete construction within twelve (12) months after the approval of this
Agreement. Portions of the Improvements may be completed at a later date, as determined by the
City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of
the Improvements within the specified time periods shall constitute cause for City, in its sole
discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise
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improvement security requirements as necessary to ensure completion of the improvements, and/or
to require modifications in the standards or sequencing of the Improvements in response to changes
in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise
affect the validity of this agreement or Subdivider's obligations hereunder.
6.2 Inspection. Subdivider shall at all times maintain proper facilities and safe access for inspection
of the public improvements by City and to the shops wherein any work is in preparation. Upon
completion of the work, the Subdivider may request a final inspection by the City Engineer or the City
Engineer’s authorized representative. If the City Engineer or the designated representative
determines that the work has been completed in accordance with this Agreement, then the City
Engineer shall certify the completion of the public improvements to the City Council. No
improvements shall be finally accepted unless all aspects of the work have been inspected and
determined to have been completed in accordance with the Improvement Plans and City standards
and accepted by the City as described in Paragraph 10 of this Agreement. Subdivider shall bear all
costs of plan check, inspection and certification.
7.Force Majeure. In the event that Subdivider is unable to perform within the time limits herein due to
strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected
by such events will be extended by the period of such events.
8.Time Extension. Subdivider may make application in writing to the City Council for an extension of
time for completion of the Improvements. The City Council, in its sole and absolute discretion, may
approve or deny the request or conditionally approve the extension with additions or revisions to the
terms and conditions of this Agreement.
As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance
to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the
securities shall be sufficient to ensure the performance of and payment for Improvements that remain
incomplete at the time of the extension, and to provide warranty security on completed
Improvements.
9.Survey Monuments. Before final approval of street improvements, Subdivider shall place survey
monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act
and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that
the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor
setting the monuments, and intersection monument tie-outs for monuments set in public streets.
10.Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the
Improvements by City, Subdivider shall submit a request for final approval by City. The request shall
be accompanied by any required certifications from Subdivider's engineers or surveyors, approval
letters from other agencies having jurisdiction over and approval authority for improvements required
by this Agreement or the Conditions of Approval, and any required construction quality documentation
not previously submitted.
Upon receipt of said request, the City Engineer or a duly-authorized representative will review the
required documentation and will inspect the Improvements. If the Improvements are determined to
be in accordance with applicable City standards and specifications, and as provided herein,
obligations required by the Conditions set forth in the Resolution of Approval and this Agreement
have been satisfied, and Subdivider has provided revised plans as required in Paragraph 12,
hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council.
11.Injury to Improvements. Until such time as the Improvements are accepted by City in accordance
with Paragraph 10, Subdivider shall be responsible for and bear the risk of loss to any of the
improvements constructed or installed. Until such time as all Improvements required by this
Agreement are fully completed and accepted by City, Subdivider will be responsible for the care,
maintenance of, and any damage to such improvements. City shall not, nor shall any officer or
employee thereof, be liable or responsible for any accident, loss or damage, regardless of cause,
happening or occurring to the work or improvements specified in this Agreement prior to the
completion and acceptance of the work or improvements. All such risks shall be the responsibility of
and are hereby assumed by Subdivider.
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12.Revisions to Plans. When the Improvements have been inspected and approved by the City
Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the
plans depict the actual Improvements constructed. When necessary revisions have been made, each
separate sheet of the plans shall be clearly marked with the words "As-Built," "As-Constructed," or
"Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the
improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to
the City Engineer.
13.Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one
(1) year, beginning on the date of final acceptance of the Improvements by the City Council, against
any defective work or labor done, or defective materials furnished, and shall repair or replace such
defective work or materials. If within the warranty period any work or improvement or part of any
work or improvement done,furnished, installed, constructed or caused to be done, furnished, installed
or constructed by Subdivider fails to fulfill any of the requirements of this Agreement or the
improvement plans and specifications referred to herein, Subdivider shall without delay and without
any cost to City, repair or replace or reconstruct any defective or otherwise unsatisfactory part or
parts of the work or structure. Should Subdivider fail to act promptly or in accordance with this
requirement, Subdivider hereby authorizes City, at City’s sole option, to perform the work twenty (20)
days after mailing written notice of default to Subdivider and to Subidivider’s Surety, and agrees to
pay the cost of such work by City. Should City determine that an urgency requires repairs or
replacements to be made before Subdivider can be notified, City may, in its sole discretion, make the
necessary repairs or replacement or perform the necessary work and Subdivider shall pay to City the
cost of such repairs
14.Release of Security. City shall retain and release securities in accordance with the provisions of
Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require
Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may
affect the amount of payment security released.
15.City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not
been performed, or commenced and diligently pursued, within sixty (60) days after written notice of
default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of
such performance by City including costs of suit and reasonable attorney's fees incurred by City in
enforcing such obligation. In cases of emergency or compelling public interest, as determined by the
City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall
be deemed waived and all other provisions of this Article shall remain in effect.
16.Injury to Public Improvements, Public Property or Public Utility Facilities. Subdivider shall replace or
have replaced, or repair or have repaired, as the case may be, all public improvements, public utilities
facilities and surveying or subdivision monuments which are destroyed or damaged as a result of any
work performed under this Agreement. Subdivider shall bear the entire cost of replacement or repairs
of any and all public or public utility property damaged or destroyed by reason of any work done
under this Agreement, whether such property is owned by the United States or any agency thereof, or
the State of California, or any agency or political subdivision thereof, or by City or any public or
private utility corporation or by any combination of such owners. Any repair or replacement shall be to
the satisfaction, and subject to the approval, of the City Engineer.
17. Indemnification.
a. Neither City nor any and all of its officials, employees and agents (“Indemnified Parties”) shall be
liable for any injury to persons or property occasioned by reason of the acts or omissions of
Subdivider, its agents or employees in the performance of this Agreement. Subdivider further agrees
to protect and hold harmless Indemnified Parties form any and all claims, demands, causes of action,
liability or loss of any sort, including, but not limited to, attorney fees and litigation expenses, because
of, or arising out of, acts or omissions of Subdivider, its agents or employees in the performance of
this Agreement, including all claims, demands, causes of action, liability, or loss because of, or arising
out of, in whole or in part, the design of construction of the Improvements. This indemnification and
agreement to hold harmless shall extend to injuries to persons and damages or taking of property
resulting from the design or construction of said subdivision, and the public improvements as
provided herein, and in addition, to adjacent property owners as a consequence of the diversion of
waters from the design or construction of public drainage systems, streets and other public
improvements.
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b. Acceptance by City of the Improvements shall not constitute an assumption by City of any
responsibility for any damage or taking covered by this paragraph. City shall not be responsible for
the design or construction of the subdivision or the improvements pursuant to the approved
Improvement Plans or map, regardless of any negligent action or inaction taken by City in approving
the plans or map, unless the particular improvement design was specifically required by City over
written objection by Subdivider submitted to the City Engineer before approval of the particular
improvement design, which objection indicated that the particular improvement design was
dangerous or defective and suggested an alternative safe and feasible design. Except as may be
provided above, City shall not be liable for any negligence, nonfeasance, misfeasance or
malfeasance in approving, reviewing, checking, or correcting any plans or specifications or in
approving, reviewing or inspecting any work or construction. Nothing contained in this paragraph is
intended to or shall be deemed to limit or waive any protections or immunities afforded by law to City
or any and all of its officials, employees and agents (“Indemnified Parties”), by virtue of city’s approval
of the plan or design of the Improvements, including without limitation the protections and immunities
afforded by Government Code Section 830.6. After acceptance of the improvements, Subdivider shall
remain obligated to eliminate any defect in design or dangerous condition caused by the design or
construction defect; however, Subdivider shall not be responsible for routine maintenance. Provisions
of this paragraph shall remain in full force and effect for ten (10) years following the acceptance by
City of the Improvements. It is the intent of this paragraph that Subdivider shall be responsible for all
liability for design and construction of the Improvements installed or work done pursuant to this
Agreement and that city shall not be liable for any negligence, nonfeasance, misfeasance or
malfeasance in approving, reviewing, checking, or correcting any plans or specifications or in
approving, reviewing or inspecting any work or construction. The Improvement Security shall not be
required to cover the provisions of this paragraph.
18.No Modification of Conditions. This Agreement shall in no respect act to modify or amend any
provision of the Conditions of Approval. In the event that any requirement or condition of this
Agreement is inconsistent with or fails to include one or more provisions of the Conditions of
Approval, which document(s) is (are) incorporated herein by reference, the provisions in the
Conditions of Approval shall remain in effect and shall control.
19.Severability. In the event that a court of competent jurisdiction determines that any provision or
provisions of this Agreement are unenforceable, all provisions not so held shall remain in full force
and effect.
20.Subdivider No Agent of City. Neither Subdivider nor any of Subdivider’s agents, employees, or
contractors are or shall be considered to be agents of City in connection with the performance of
Subdivider’s obligations under this Agreement.
21.General Provisions.
A.All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent
by registered or certified mail, return receipt requested, to the parties at their respective
addresses indicated hereon. Notices personally delivered shall be effective upon delivery.
Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of
delivery or refusal indicated on the return receipt. Either party may change its address for notices
hereunder by notice to the other given in the manner provided in this subparagraph.
B.The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the
heirs, executors, administrators, assigns, and successors of the parties hereto.
C.Neither party to this Agreement relies upon any warranty or representation not contained in this
Agreement.
D.This Agreement shall be governed by and interpreted with respect to the laws of the State of
California.
E.In the event of any dispute between the parties with respect to this Agreement, the prevailing
party shall be entitled to prompt payment of its reasonable attorneys' fees from the non-prevailing
party.
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F.Any failure or delay by either party in asserting any of its rights and remedies as to any default
shall not operate as a waiver of any default or of any such rights or remedies provided for
hereunder.
G.Time is of the essence in the performance of each and every provision of this Agreement.
H.The Recitals to this Agreement are hereby incorporated into and expressly made a part of the
terms of this Agreement.
I.This Agreement constitutes the entire agreement of the parties with respect to the subject matter.
All modifications, amendments, or waivers of the terms of this Agreement must be in writing and
signed by the appropriate representatives of the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first
written above.
CITY: City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
760/777-7075
______________________________________ ____________________________
Jon McMillen, City Manager Date
ATTEST:
__________________________________________________
Monika Radeva, City Clerk
SilverRock Phase I, LLC, a Delaware limited liability company
By: ________________________________ ____________________________
Date
Title:
Reviewed and Approved:
____________________________
Bryan McKinney, P.E., City Engineer Date
Approved as to Form:
____________________________
William H. Ihrke, City Attorney Date
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Exhibit A
SECURITY – TRACT MAP NO. 37730
Improvements designated as "Participatory" have been or will be constructed by others. Security for
Participatory Improvements shall remain in place indefinitely until called upon or released by City.
Monumentation security shall guarantee performance of or payment for the work and shall be utilized or
released as specified in Chapter 4, Article 9 of the Subdivision Map Act.
As elements of the work are completed, Subdivider may request a maximum of two partial releases of
performance security. Partial releases shall be for not less than ten percent (10%) of the total
performance security for the Tract and shall not reduce total performance security below the amount
necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases
of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer.
Requests for partial releases, setting forth in detail the amount of work completed and the value thereof,
shall be made in writing to the City Engineer.
Labor & materials security shall remain in place until 90 days after all required Tract improvements are
complete and accepted by the City Council.
Improvement Description Performance Labor & Materials
Street & Access Road $1,078,540 $1,078,540
Storm Drain $ 55,310 $ 55,310
Water $ 335,730 $ 335,730
Sewer $ 233,950 $ 233,950
Dry Utilities $ 184,000 $ 184,000
Landscaping $ 143,550 $ 143,550
Monumentation $ 9,000 $ 9,000
Ahmanson Lane
Street $ 572,198 $ 572,198
Sidewalk $ 128,280 $ 128,280
Storm Drain $ 8,840 $ 8,840
Demolition $ 231,210 $ 231,210
Landscaping $ 299,320 $ 299,320
Utility Relocation $ 26,250 $ 26,250
Monumentation $ 9,000 $ 9,000
Totals $3,315,178 $3,315,178
Standard 10% Contingency $ 331,518 $ 331,518
Total Construction Cost $3,646,696 $3,646,696
Professional Fees, Design 5% $ 182,335 $ 182,335
Professional Fees, Const 5% $ 182,335 $ 182,335
Bond Amount $4,011,366 $4,011,366
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92
City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: APPROVE CHANGE ORDER NO. 1 TO AGREEMENT FOR
CONTRACT SERVICES WITH SPOHN RANCH, INC FOR X-PARK DESIGN/BUILD
SERVICES PROJECT NO. 2015-09
RECOMMENDATION
Approve Change Order No. 1 in the amount of $14,231 to Agreement for
Contract Services with Spohn Ranch, Inc for additional services for the X-Park
design/build services project; increase the total not to exceed amount to
$3,771,941.14; and authorize the City Manager to execute the change order.
EXECUTIVE SUMMARY
•On June 5, 2018, Council approved a Design/Build Contract Services
Agreement with Spohn Ranch, Inc for the X-Park (Agreement).
•Prior to the start of Construction, Amendments 1 through 5 were
authorized for various scope adjustments.
•Change Order No. 1 includes the work requests to add receptacles,
wiring, 1-inch conduit with pull string, and GFI outlets on four poles for
future cameras; and will increase the contract sum by $14,231.
FISCAL IMPACT
There are sufficient funds in the project budget for this change order.
Contract Services Agreement $2,800,000
Amendment No. 1 $817,000
Amendment No. 2 ($106,000)
Amendment No. 3 $0
Amendment No. 4 $203,126
Amendment No. 5 $43,584
This Change Order No. 1 $14,231
Revised Not to Exceed $3,771,941
CONSENT CALENDAR ITEM NO. 5
93
The following is the revised X-Park project budget:
Professional $50,000
Land Purchase $650,000
Design/Build $3,771,941.04
Technical/Utilities $70,000
Contingency $94,697.96
Total $4,636,639
BACKGROUND/ANALYSIS
In June 2018, Council approved a Design/Build Agreement with Spohn Ranch
(Project 2015-09/151609) with a not to exceed amount of $2.8 million. The
remaining balance of the budget was to purchase the required property from
the Housing Authority and conduct light and sound impact studies.
Amendment No. 1 identified the original scope to include 31,000 sq. ft. of skate
area, 20 parking stalls, 1,400 sq. ft. pro-shop with restrooms and observation
deck, perimeter landscaping (desert efficient), energy efficient/programmable
lighting, and pump track.
Amendment No. 2 removed irrigation and landscape from the project scope by
$106,000 and will be constructed as a separate project.
Amendment No. 3 extended the contract term to allow for the final design and
construction of the project.
Amendment No. 4 added parking lot lighting, additional fencing around the
third retention basin, accessibility design modifications, and construction of the
three retention basins as part of the X-Park Project.
Amendment No. 5 added bleacher area, vertical ramp set up area, roll in and
additional deck for large bowl, spectating area adjacent to pump track, and
improvement to the pump track design. Revised project exhibit in Attachment
1.
Proposed Change Order No. 1 (Attachment 2) is for additional work request
items. These items include adding receptacles, wiring, 1-inch conduit with pull
string, and GFI outlets on four poles for future cameras.
ALTERNATIVES
Staff does not recommend other alternatives.
Prepared by: Carley Escarrega, Management Assistant
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer
Attachments: 1.Project Exhibit
2.Change Order No. 1 to Agreement for Contract Services
94
Project No. 2015-09 - X-Park Project Exhibit
ATTACHMENT 1
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96
Sheet 1 of 2
CONTRACT: X-Park
PROJECT #: 2015-09
CONTRACTOR: Spohn Ranch, Inc.
684 S. Centinela Ave.
Los Angeles, CA 90230
CONTRACT CHANGE ORDER NO. 1
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described
changes or do the following described work not included in the plans and specifications for this Contract. Unless
otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original
Contract.
DESCRIPTION OF CHANGE
This Contract Change Order allows for 120V GFI outlets install on light poles Total $360.00
This Contract Change Order allows for 1” conduit receptacles and wiring Total $13,492.00
This Contract Change Order allows for additional admin time Total $100.00
This Contract Change Order allows for additional bonding Total $279.04
By reason of this contract change order the time of completion is adjusted as follows: - 0 - days added to
contract time.
The contract completion date shall be: 12/1/2021
Submitted By: Date:
Approved By: Date:
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree , if this
proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be note d
above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the
amount shown above, which includes all direct and indirect overhead expenses for any delays.
Accepted By: Title:
Contractor: Date:
Original Contract Amount $3,757,710.10
Add This Change Order No. 1 $ 14,231.04
Revised Contract Total $3,771,941.14
ATTACHMENT 2
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98
City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH
DESERT RECREATION DISTRICT FOR MANAGEMENT AND OPERATIONS OF
THE FRITZ BURNS POOL FOR FISCAL YEAR 2021/22
RECOMMENDATION
Approve Agreement for Contract Services with Desert Recreation District to
provide management and operation of the Fritz Burns Pool for fiscal year
2021/22; and authorize the City Manager to execute the Agreement.
EXECUTIVE SUMMARY
•In June 2019 Desert Recreation District (DRD) was awarded a contract
for year-round management and operations of the Fritz Burns Pool
(Pool).
•Contract services ceased in March 2020 due to the onset of the COVID-
19 pandemic; pool operations resumed with limited capacity in March
2021.
•This Agreement for Contract Services (Attachment 1) will provide for
year-round pool management and operations services for fiscal year
(FY) 2021/22.
FISCAL IMPACT
Revenues generated by the pool help offset the annual expense of the
contract. The cost for these services is $145,000. The proposed 2021/22
budget for Fritz Burns Pool Contract Services is $160,000 (account no. 101-
3003-60184), which includes a 10% contingency to allow the City to respond
to pool user requests for additional services, if needed, since next year is
anticipated to be the first full year of service.
CONSENT CALENDAR ITEM NO. 6
99
BACKGROUND/ANALYSIS
DRD began pool operations in June 2019. After a successful summer, program
offerings were reduced while the City purchased and installed a new heating
system.
The pool heater was operational January 2020. March 2020 saw the onset of
the COVID-19 pandemic and all recreation programs were suspended. Staff
continued to stay in contact with DRD to discuss possible pool program
offerings as the allowances for outdoor activities opened in Riverside County.
March 2021, the City resumed modified pool programming allowing the pool
facility to be opened 3 days per week at reduced attendance.
DRD has provided the City a proposal for year-round pool programming set to
begin on July 1, 2021 through June 30, 2022. Various pool programs and
activities, along with open and lap swim, will be offered 4-5 days per week
throughout the FY. City and DRD will continue to have regular check-ins to
discuss the programs and services offered to the community.
DRD is moving toward a gradual reopening of Fritz Burns Pool and will continue
to operate on the guidance of industry standards and align with the current
public health guidance in relation to COVID-19.
Upon Council approval, the new contract for pool services provides a one-year
initial term with the option to extend for two additional one-year terms.
Management services and programs are set to begin on July 1, 2021.
ALTERNATIVES
Council may elect to modify and/or deny approval of this contract, however,
this would interrupt pool services and programs until another service provider
is contracted.
Prepared by: Christina Calderon, Community Resources Manager
Approved by: Chris Escobedo, Community Resources Director
Attachment: 1. Agreement for Contract Services
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AGREEMENT FOR CONTRACT SERVICES
TH IS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made
and entered into by and between the CITY OF LA QUINTA, (“City”), a California
municipal corporation, and DESERT RECREATION DISTRICT, a California
special district (“Contracting Party”). The parties hereto agree as follows:
1.SERVICES OF CONTRACTING PARTY.
1.1 Scope of Services. In compliance with all terms and conditions of
this Agreement, Contracting Party shall provide those services related to
management and operations of Fritz Burns Pool, as specified in the “Scope of
Services” attached hereto as “Exhibit A” and incorporated herein by this
reference (the “Services”). Contracting Party represents and warrants that
Contracting Party is a provider of first-class work and/or services and
Contracting Party is experienced in performing the Services contemplated
herein and, in light of such status and experience, Contracting Party covenants
that it shall follow industry standards in performing the Services required
hereunder, and that all materials, if any, will be of good quality, fit for the
purpose intended. For purposes of this Agreement, the phrase “industry
standards” shall mean those standards of practice recognized by one or more
first-class firms performing similar services under similar circumstances.
1.2 Compliance with Law. All Services rendered hereunder shall be
provided in accordance with all ordinances, resolutions, statutes, rules,
regulations, and laws of the City and any Federal, State, or local governmental
agency of competent jurisdiction.
1.3 Wage and Hour Compliance, Contracting Party shall comply with
applicable Federal, State, and local wage and hour laws.
1.4 Licenses, Permits, Fees and Assessments. Except as otherwise
specified herein, Contracting Party shall obtain at its sole cost and expense
such licenses, permits, and approvals as may be required by law for the
performance of the Services required by this Agreement, including a City of
La Quinta business license. Contracting Party and its employees, agents, and
subcontractors shall, at their sole cost and expense, keep in effect at all times
during the term of this Agreement any licenses, permits, and approvals that
are legally required for the performance of the Services required by this
Agreement. Contracting Party shall have the sole obligation to pay for any
fees, assessments, and taxes, plus applicable penalties and interest, which
may be imposed by law and arise from or are necessary for the performance
of the Services required by this Agreement, and shall indemnify, defend (with
counsel selected by City), and hold City, its elected officials, officers,
employees, and agents, free and harmless against any such fees,
assessments, taxes, penalties, or interest levied, assessed, or imposed
ATTACHMENT 1
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against City hereunder. Contracting Party shall be responsible for all
subcontractors’ compliance with this Section.
1.5 Familiarity with Work. By executing this Agreement, Contracting
Party warrants that (a) it has thoroughly investigated and considered the
Services to be performed, (b) it has investigated the site where the Services
are to be performed, if any, and fully acquainted itself with the conditions
there existing, (c) it has carefully considered how the Services should be
performed, and (d) it fully understands the facilities, difficulties, and
restrictions attending performance of the Services under this Agreement.
Should Contracting Party discover any latent or unknown conditions materially
differing from those inherent in the Services or as represented by City,
Contracting Party shall immediately inform City of such fact and shall not
proceed except at Contracting Party’s risk until written instructions are
received from the Contract Officer, or assigned designee (as defined in
Section 4.2 hereof).
1.6 Standard of Care. Contracting Party acknowledges and
understands that the Services contracted for under this Agreement require
specialized skills and abilities and that, consistent with this understanding,
Contracting Party’s work will be held to an industry standard of quality and
workmanship. Consistent with Section 1.5 hereinabove, Contracting Party
represents to City that it holds the necessary skills and abilities to satisfy the
industry standard of quality as set forth in this Agreement. Contracting Party
shall adopt reasonable methods during the life of this Agreement to furnish
continuous protection to the Services performed by Contracting Party, and the
equipment, materials, papers, and other components thereof to prevent losses
or damages, and shall be responsible for all such damages, to persons or
property, until acceptance of the Services by City, except such losses or
damages as may be caused by City’s own negligence. The performance of
Services by Contracting Party shall not relieve Contracting Party from any
obligation to correct any incomplete, inaccurate, or defective work at no
further cost to City when such inaccuracies are due to the negligence of
Contracting Party.
1.7 Additional Services. In accordance with the terms and conditions
of this Agreement, Contracting Party shall perform services in addition to
those specified in the Scope of Services (“Additional Services”) only when
directed to do so by the Contract Officer, or assigned designee, provided
that Contracting Party shall not be required to perform any Additional Services
without compensation. Contracting Party shall not perform any Additional
Services until receiving prior written authorization (in the form of a written
change order if Contracting Party is a contractor performing the Services) from
the Contract Officer, or assigned designee, incorporating therein any
adjustment in (i) the Contract Sum, and/or (ii) the time to perform this
Agreement, which said adjustments are subject to the written approval of
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Contracting Party. It is expressly understood by Contracting Party that the
provisions of this Section shall not apply to the Services specifically set forth
in the Scope of Services or reasonably contemplated therein. It is specifically
understood and agreed that oral requests and/or approvals of Additional
Services shall be barred and are unenforceable. Failure of Contracting Party
to secure the Contract Officer’s or assigned designee’s written authorization
for Additional Services shall constitute a waiver of any and all right to
adjustment of the Contract Sum or time to perform this Agreement, whether
by way of compensation, restitution, quantum meruit, or the like, for
Additional Services provided without the appropriate authorization from the
Contract Officer, or assigned designee. Compensation for properly
authorized Additional Services shall be made in accordance with Section 2.3
of this Agreement.
1.8 Special Requirements. Additional terms and conditions of this
Agreement, if any, which are made a part hereof are set forth in “Exhibit D”
(the “Special Requirements”), which is incorporated herein by this reference
and expressly made a part hereof. In the event of a conflict between the
provisions of the Special Requirements and any other provisions of this
Agreement, the provisions of the Special Requirements shall govern.
2.COMPENSATION.
2.1 Contract Sum. For the Services rendered pursuant to this
Agreement, Contracting Party shall be compensated in accordance with
“Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed
One Hundred Sixty Thousand Dollars ($160,000) per fiscal year, including the
initial and any extended terms (the “Contract Sum”), except as provided in
Section 1.7. The method of compensation set forth in the Schedule of
Compensation may include a lump sum payment upon completion,
payment in accordance with the percentage of completion of the Services,
payment for time and materials based upon Contracting Party’s rate schedule,
but not exceeding the Contract Sum, or such other reasonable methods
as may be specified in the Schedule of Compensation. Regardless of the
method of compensation set forth in the Schedule of Compensation,
Contracting Party’s overall compensation shall not exceed the Contract Sum,
except as provided in Section 1.7 of this Agreement.
2.2 Method of Billing & Payment. Any month in which Contracting
Party wishes to receive payment, Contracting Party shall submit to City no
later than the tenth (10th) working day of such month, in the form approved
by City’s Finance Director, an invoice for Services rendered prior to the date
of the invoice. Such invoice shall (1) describe in detail the Services provided
and direct net costs incurred, (2) specify staff member(s) who provided
Services and the number of hours assigned to each , and (3) provide program
revenues. Such invoice shall contain a certification by a principal member of
Contracting Party specifying that the payment requested is for Services
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performed in accordance with the terms of this Agreement. Upon approval in
writing by the Contract Officer, or assigned designee, and subject to
retention pursuant to Section 8.3, City will pay Contracting Party for all items
stated thereon which are approved by City pursuant to this Agreement no
later than thirty (30) days after invoices are received by the City’s Finance
Department.
2.3 Compensation for Additional Services. Additional Services
approved in advance by the Contract Officer, or assigned designee, pursuant
to Section 1.7 of this Agreement shall be paid for in an amount agreed to in
writing by both City and Contracting Party in advance of the Additional
Services being rendered by Contracting Party. Any compensation for
Additional Services amounting to five percent (5%) or less of the Contract
Sum may be approved by the Contract Officer, or assigned designee. Any
greater amount of compensation for Additional Services must be approved by
the La Quinta City Council, the City Manager, or Department Director,
depending upon City laws, regulations, rules and procedures concerning public
contracting. Under no circumstances shall Contracting Party receive
compensation for any Additional Services unless prior written approval for the
Additional Services is obtained from the Contract Officer, or assigned
designee, pursuant to Section 1.7 of this Agreement.
3. PERFORMANCE SCHEDULE.
3.1 Time of Essence. Time is of the essence in the performance of
this Agreement. If the Services not completed in accordance with the
Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is
understood that the City will suffer damage.
3.2 Schedule of Performance. All Services rendered pursuant to this
Agreement shall be performed diligently and within the time period
established in “Exhibit C” (the “Schedule of Performance”). Extensions to the
time period specified in the Schedule of Performance may be approved in
writing by the Contract Officer, or assigned designee.
3.3 Force Majeure. The time period specified in the Schedule of
Performance for performance of the Services rendered pursuant to this
Agreement shall be extended because of any delays due to unforeseeable
causes beyond the control and without the fault or negligence of Contracting
Party, including, but not restricted to, acts of God or of the public enemy,
fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes,
freight embargoes, acts of any governmental agency other than City, and
unusually severe weather, if Contracting Party shall within ten (10) days of
the commencement of such delay notify the Contract Officer, or assigned
designee, in writing of the causes of the delay. The Contract Officer, or
assigned designee, shall ascertain the facts and the extent of delay, and
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extend the time for performing the Services for the period of the forced delay
when and if in the Contract Officer’s judgment such delay is justified, and the
Contract Officer’s determination, or assigned designee, shall be final and
conclusive upon the parties to this Agreement. Extensions to time period in
the Schedule of Performance which are determined by the Contract Officer, or
assigned designee, to be justified pursuant to this Section shall not entitle
the Contracting Party to additional compensation in excess of the Contract
Sum.
3.4 Term. Unless earlier terminated in accordance with the provisions
in Article 8.0 of this Agreement, the term of this agreement shall commence
on July 1, 2021, and terminate on June 30, 2022 (“Initial Term”). This
Agreement may be extended for two (2) additional year(s) upon mutual
agreement by both parties (“Extended Term”).
4. COORDINATION OF WORK.
4.1 Representative of Contracting Party. The following principals of
Contracting Party (“Principals”) are hereby designated as being the principals
and representatives of Contracting Party authorized to act in its behalf with
respect to the Services specified herein and make all decisions in connection
therewith:
(a) Barb Adair, Assistant General Manager
Tel No. (760) 347-3484
E-mail: badair@drd.us.com
(b) Maureen Archuleta, Community Services Supervisor
Tel No. (760) 347-3484
E-mail: marchuleta@drd.us.com
It is expressly understood that the experience, knowledge, capability,
and reputation of the foregoing Principals were a substantial inducement for
City to enter into this Agreement. Therefore, the foregoing Principals shall be
responsible during the term of this Agreement for directing all activities of
Contracting Party and devoting sufficient time to personally supervise the
Services hereunder. For purposes of this Agreement, the foregoing Principals
may not be changed by Contracting Party and no other personnel may be
assigned to perform the Services required hereunder without the express
written approval of City.
4.2 Contract Officer. The “Contract Officer”, otherwise known as
Christina Calderon, Community Resources Manager or assigned designee
may be designated in writing by the City Manager of the City. It shall be
Contracting Party’s responsibility to assure that the Contract Officer, or
assigned designee, is kept informed of the progress of the performance of
the Services, and Contracting Party shall refer any decisions, that must be
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made by City to the Contract Officer, or assigned designee. Unless
otherwise specified herein, any approval of City required hereunder shall mean
the approval of the Contract Officer, or assigned designee. The Contract
Officer, or assigned designee, shall have authority to sign all documents on
behalf of City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignment. The
experience, knowledge, capability, and reputation of Contracting Party, its
principals, and its employees were a substantial inducement for City to enter
into this Agreement. Except as set forth in this Agreement, Contracting Party
shall not contract or subcontract with any other entity to perform in whole or
in part the Services required hereunder without the express written approval
of City. In addition, neither this Agreement nor any interest herein may be
transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or
by operation of law, without the prior written approval of City. Transfers
restricted hereunder shall include the transfer to any person or group of
persons acting in concert of more than twenty five percent (25%) of the
present ownership and/or control of Contracting Party, taking all transfers into
account on a cumulative basis. Any attempted or purported assignment or
contracting or subcontracting by Contracting Party without City’s express
written approval shall be null, void, and of no effect. No approved transfer
shall release Contracting Party of any liability hereunder without the express
consent of City.
4.4 Independent Contractor. Neither City nor any of its employees
shall have any control over the manner, mode, or means by which Contracting
Party, its agents, or its employees, perform the Services required herein,
except as otherwise set forth herein. City shall have no voice in the selection,
discharge, supervision, or control of Contracting Party’s employees, servants,
representatives, or agents, or in fixing their number or hours of service.
Contracting Party shall perform all Services required herein as an independent
contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role.
Contracting Party shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City. City shall not
in any way or for any purpose become or be deemed to be a partner of
Contracting Party in its business or otherwise or a joint venture or a member
of any joint enterprise with Contracting Party. Contracting Party shall have
no power to incur any debt, obligation, or liability on behalf of City.
Contracting Party shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City. Except for
the Contract Sum paid to Contracting Party as provided in this Agreement,
City shall not pay salaries, wages, or other compensation to Contracting Party
for performing the Services hereunder for City. City shall not be liable for
compensation or indemnification to Contracting Party for injury or sickness
arising out of performing the Services hereunder. Notwithstanding any other
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City, state, or federal policy, rule, regulation, law, or ordinance to the
contrary, Contracting Party and any of its employees, agents, and
subcontractors providing services under this Agreement shall not qualify for
or become entitled to any compensation, benefit, or any incident of
employment by City, including but not limited to eligibility to enroll in the
California Public Employees Retirement System (“PERS”) as an employee of
City and entitlement to any contribution to be paid by City for employer
contributions and/or employee contributions for PERS benefits. Contracting
Party agrees to pay all required taxes on amounts paid to Contracting Party
under this Agreement, and to indemnify and hold City harmless from any and
all taxes, assessments, penalties, and interest asserted against City by reason
of the independent contractor relationship created by this Agreement.
Contracting Party shall fully comply with the workers’ compensation laws
regarding Contracting Party and Contracting Party’s employees. Contracting
Party further agrees to indemnify and hold City harmless from any failure of
Contracting Party to comply with applicable workers’ compensation laws. City
shall have the right to offset against the amount of any payment due to
Contracting Party under this Agreement any amount due to City from
Contracting Party as a result of Contracting Party’s failure to promptly pay to
City any reimbursement or indemnification arising under this Section.
4.5 Identity of Persons Performing Work. Contracting Party
represents that it employs or will employ at its own expense all personnel
required for the satisfactory performance of any and all of the Services set
forth herein. Contracting Party represents that the Services required herein
will be performed by Contracting Party or under its direct supervision, and
that all personnel engaged in such work shall be fully qualified and shall be
authorized and permitted under applicable State and local law to perform such
tasks and services.
4.6 City Cooperation. City shall provide Contracting Party with any
plans, publications, reports, statistics, records, or other data or information
pertinent to the Services to be performed hereunder which are reasonably
available to Contracting Party only from or through action by City.
5. INSURANCE.
5.1 Insurance. Prior to the beginning of any Services under this
Agreement and throughout the duration of the term of this Agreement,
Contracting Party shall procure and maintain, at its sole cost and expense,
and submit concurrently with its execution of this Agreement, policies of
insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is
incorporated herein by this reference and expressly made a part hereof.
5.2 Proof of Insurance. Contracting Party shall provide Certificate of
Insurance to Agency along with all required endorsements. Certificate of
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Insurance and endorsements must be approved by Agency’s Risk Manager
prior to commencement of performance.
6. INDEMNIFICATION.
6.1 Indemnification. To the fullest extent permitted by law,
Contracting Party shall indemnify, protect, defend (with counsel selected by
City), and hold harmless City and any and all of its officers, employees,
agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is
incorporated herein by this reference and expressly made a part hereof.
7. RECORDS AND REPORTS.
7.1 Reports. Contracting Party shall periodically prepare and submit
to the Contract Officer, or assigned designee, such reports concerning
Contracting Party’s performance of the Services required by this Agreement
as the Contract Officer, or assigned designee, shall require. Contracting
Party hereby acknowledges that City is greatly concerned about the cost of
the Services to be performed pursuant to this Agreement. For this reason,
Contracting Party agrees that if Contracting Party becomes aware of any facts,
circumstances, techniques, or events that may or will materially increase or
decrease the cost of the Services contemplated herein or, if Contracting Party
is providing design services, the cost of the project being designed,
Contracting Party shall promptly notify the Contract Officer, or assigned
designee, of said fact, circumstance, technique, or event and the estimated
increased or decreased cost related thereto and, if Contracting Party is
providing design services, the estimated increased or decreased cost estimate
for the project being designed.
7.2 Records. Contracting Party shall keep, and require any
subcontractors to keep, such ledgers, books of accounts, invoices, vouchers,
canceled checks, reports (including but not limited to payroll reports), studies,
or other documents relating to the disbursements charged to City and the
Services performed hereunder (the “Books and Records”), as shall be
necessary to perform the Services required by this Agreement and enable the
Contract Officer, or assigned designee, to evaluate the performance of such
Services. Any and all such Books and Records shall be maintained in
accordance with generally accepted accounting principles and shall be
complete and detailed. The Contract Officer, or assigned designee, shall
have full and free access to such Books and Records at all times during normal
business hours of City, including the right to inspect, copy, audit, and make
records and transcripts from such Books and Records. Such Books and
Records shall be maintained for a period of three (3) years following
completion of the Services hereunder, and City shall have access to such
Books and Records in the event any audit is required. In the event of
dissolution of Contracting Party’s business, custody of the Books and Records
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may be given to City, and access shall be provided by Contracting Party’s
successor in interest. Under California Government Code Section 8546.7, if
the amount of public funds expended under this Agreement exceeds Ten
Thousand Dollars ($10,000.00), this Agreement shall be subject to the
examination and audit of the State Auditor, at the request of City or as part
of any audit of City, for a period of three (3) years after final payment under
this Agreement.
7.3 Ownership of Documents. All drawings, specifications, maps,
designs, photographs, studies, surveys, data, notes, computer files, reports,
records, documents, and other materials plans, drawings, estimates, test
data, survey results, models, renderings, and other documents or works of
authorship fixed in any tangible medium of expression, including but not
limited to, physical drawings, digital renderings, or data stored digitally,
magnetically, or in any other medium prepared or caused to be prepared by
Contracting Party, its employees, subcontractors, and agents in the
performance of this Agreement (the “Documents and Materials”) shall be the
property of City and shall be delivered to City upon request of the Contract
Officer, or assigned designee, or upon the expiration or termination of this
Agreement, and Contracting Party shall have no claim for further employment
or additional compensation as a result of the exercise by City of its full rights
of ownership use, reuse, or assignment of the Documents and Materials
hereunder. Any use, reuse or assignment of such completed Documents and
Materials for other projects and/or use of uncompleted documents without
specific written authorization by Contracting Party will be at City’s sole risk
and without liability to Contracting Party, and Contracting Party’s guarantee
and warranties shall not extend to such use, revise, or assignment.
Contracting Party may retain copies of such Documents and Materials for its
own use. Contracting Party shall have an unrestricted right to use the
concepts embodied therein. All subcontractors shall provide for assignment
to City of any Documents and Materials prepared by them, and in the event
Contracting Party fails to secure such assignment, Contracting Party shall
indemnify City for all damages resulting therefrom.
7.4 In the event City or any person, firm, or corporation authorized
by City reuses said Documents and Materials without written verification or
adaptation by Contracting Party for the specific purpose intended and causes
to be made or makes any changes or alterations in said Documents and
Materials, City hereby releases, discharges, and exonerates Contracting Party
from liability resulting from said change. The provisions of this clause shall
survive the termination or expiration of this Agreement and shall thereafter
remain in full force and effect.
7.5 Licensing of Intellectual Property. This Agreement creates a non-
exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, rights of reproduction, and other
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intellectual property embodied in the Documents and Materials. Contracting
Party shall require all subcontractors, if any, to agree in writing that City is
granted a non-exclusive and perpetual license for the Documents and
Materials the subcontractor prepares under this Agreement. Contracting Party
represents and warrants that Contracting Party has the legal right to license
any and all of the Documents and Materials. Contracting Party makes no such
representation and warranty in regard to the Documents and Materials which
were prepared by design professionals other than Contracting Party or
provided to Contracting Party by City. City shall not be limited in any way in
its use of the Documents and Materials at any time, provided that any such
use not within the purposes intended by this Agreement shall be at City’s sole
risk.
7.6 Release of Documents. The Documents and Materials shall not be
released publicly without the prior written approval of the Contract Officer, or
assigned designee, or as required by law. Contracting Party shall not
disclose to any other entity or person any information regarding the activities
of City, except as required by law or as authorized by City.
7.7 Confidential or Personal Identifying Information. Contracting
Party covenants that all City data, data lists, trade secrets, documents with
personal identifying information, documents that are not public records, draft
documents, discussion notes, or other information, if any, developed or
received by Contracting Party or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Contracting Party to any
person or entity without prior written authorization by City or unless required
by law. City shall grant authorization for disclosure if required by any lawful
administrative or legal proceeding, court order, or similar directive with the
force of law. All City data, data lists, trade secrets, documents with personal
identifying information, documents that are not public records, draft
documents, discussions, or other information shall be returned to City upon
the termination or expiration of this Agreement. Contracting Party’s covenant
under this section shall survive the termination or expiration of this
Agreement.
8. ENFORCEMENT OF AGREEMENT.
8.1 California Law. This Agreement shall be interpreted, construed,
and governed both as to validity and to performance of the parties in
accordance with the laws of the State of California. Legal actions concerning
any dispute, claim, or matter arising out of or in relation to this Agreement
shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such county, and Contracting
Party covenants and agrees to submit to the personal jurisdiction of such court
in the event of such action.
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8.2 Disputes. In the event of any dispute arising under this
Agreement, the injured party shall notify the injuring party in writing of its
contentions by submitting a claim therefore. The injured party shall continue
performing its obligations hereunder so long as the injuring party commences
to cure such default within ten (10) days of service of such notice and
completes the cure of such default within forty-five (45) days after service of
the notice, or such longer period as may be permitted by the Contract Officer,
or assigned designee; provided that if the default is an immediate danger to
the health, safety, or general welfare, City may take such immediate action
as City deems warranted. Compliance with the provisions of this Section shall
be a condition precedent to termination of this Agreement for cause and to
any legal action, and such compliance shall not be a waiver of any party’s right
to take legal action in the event that the dispute is not cured, provided that
nothing herein shall limit City’s right to terminate this Agreement without
cause pursuant to this Article 8.0. During the period of time that Contracting
Party is in default, City shall hold all invoices and shall, when the default is
cured, proceed with payment on the invoices. In the alternative, City may, in
its sole discretion, elect to pay some or all of the outstanding invoices during
any period of default.
8.3 Retention of Funds. City may withhold from any monies payable
to Contracting Party sufficient funds to compensate City for any losses, costs,
liabilities, or damages it reasonably believes were suffered by City due to the
default of Contracting Party in the performance of the Services required by
this Agreement.
8.4 Waiver. No delay or omission in the exercise of any right or
remedy of a non-defaulting party on any default shall impair such right or
remedy or be construed as a waiver. City’s consent or approval of any act by
Contracting Party requiring City’s consent or approval shall not be deemed to
waive or render unnecessary City’s consent to or approval of any subsequent
act of Contracting Party. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or
any other provision of this Agreement.
8.5 Rights and Remedies are Cumulative. Except with respect to
rights and remedies expressly declared to be exclusive in this Agreement, the
rights and remedies of the parties are cumulative and the exercise by either
party of one or more of such rights or remedies shall not preclude the exercise
by it, at the same or different times, of any other rights or remedies for the
same default or any other default by the other party.
8.6 Legal Action. In addition to any other rights or remedies, either
party may take legal action, at law or at equity, to cure, correct, or remedy
any default, to recover damages for any default, to compel specific
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performance of this Agreement, to obtain declaratory or injunctive relief, or
to obtain any other remedy consistent with the purposes of this Agreement.
8.7 Termination Prior To Expiration of Term. This Section shall govern
any termination of this Agreement, except as specifically provided in the
following Section for termination for cause. City reserves the right to
terminate this Agreement at any time, with or without cause, upon thirty
(30) days’ written notice to Contracting Party. Upon receipt of any notice of
termination, Contracting Party shall immediately cease all Services hereunder
except such as may be specifically approved by the Contract Officer, or
assigned designee. Contracting Party shall be entitled to compensation for
all Services rendered prior to receipt of the notice of termination and for any
Services authorized by the Contract Officer, or assigned designee, thereafter
in accordance with the Schedule of Compensation or such as may be approved
by the Contract Officer, or assigned designee, except amounts held as a
retention pursuant to this Agreement.
8.8 Termination for Default of Contracting Party. If termination is due
to the failure of Contracting Party to fulfill its obligations under this Agreement,
Contracting Party shall vacate any City-owned property which Contracting
Party is permitted to occupy hereunder and City may, after compliance with
the provisions of Section 8.2, take over the Services and prosecute the same
to completion by contract or otherwise, and Contracting Party shall be liable
to the extent that the total cost for completion of the Services required
hereunder exceeds the compensation herein stipulated (provided that City
shall use reasonable efforts to mitigate such damages), and City may withhold
any payments to Contracting Party for the purpose of setoff or partial payment
of the amounts owed City.
8.9 Attorneys’ Fees. If either party to this Agreement is required to
initiate or defend or made a party to any action or proceeding in any way
connected with this Agreement, the prevailing party in such action or
proceeding, in addition to any other relief which may be granted, whether
legal or equitable, shall be entitled to reasonable attorneys’ fees; provided,
however, that the attorneys’ fees awarded pursuant to this Section shall not
exceed the hourly rate paid by City for legal services multiplied by the
reasonable number of hours spent by the prevailing party in the conduct of
the litigation. Attorneys’ fees shall include attorneys’ fees on any appeal, and
in addition a party entitled to attorneys’ fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and
discovery, and all other necessary costs the court allows which are incurred in
such litigation. All such fees shall be deemed to have accrued on
commencement of such action and shall be enforceable whether or not such
action is prosecuted to judgment. The court may set such fees in the same
action or in a separate action brought for that purpose.
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9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
9.1 Non-liability of City Officers and Employees. No officer, official,
employee, agent, representative, or volunteer of City shall be personally liable
to Contracting Party, or any successor in interest, in the event or any default
or breach by City or for any amount which may become due to Contracting
Party or to its successor, or for breach of any obligation of the terms of this
Agreement.
9.2 Conflict of Interest. Contracting Party covenants that neither it,
nor any officer or principal of it, has or shall acquire any interest, directly or
indirectly, which would conflict in any manner with the interests of City or
which would in any way hinder Contracting Party’s performance of the
Services under this Agreement. Contracting Party further covenants that in
the performance of this Agreement, no person having any such interest shall
be employed by it as an officer, employee, agent, or subcontractor without
the express written consent of the Contract Officer, or assigned designee.
Contracting Party agrees to at all times avoid conflicts of interest or the
appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
No officer or employee of City shall have any financial interest, direct
or indirect, in this Agreement nor shall any such officer or employee
participate in any decision relating to this Agreement which effects his financial
interest or the financial interest of any corporation, partnership or association
in which he is, directly or indirectly, interested, in violation of any State statute
or regulation. Contracting Party warrants that it has not paid or given and will
not pay or give any third party any money or other consideration for obtaining
this Agreement.
9.3 Covenant against Discrimination. Contracting Party covenants
that, by and for itself, its heirs, executors, assigns, and all persons claiming
under or through them, that there shall be no discrimination against or
segregation of, any person or group of persons on account of any
impermissible classification including, but not limited to, race, color, creed,
religion, sex, marital status, sexual orientation, national origin, or ancestry in
the performance of this Agreement. Contracting Party shall take affirmative
action to ensure that applicants are employed and that employees are treated
during employment without regard to their race, color, creed, religion, sex,
marital status, sexual orientation, national origin, or ancestry.
10. MISCELLANEOUS PROVISIONS.
10.1 Notice. Any notice, demand, request, consent, approval, or
communication either party desires or is required to give the other party or
any other person shall be in writing and either served personally or sent by
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prepaid, first-class mail to the address set forth below. Either party may
change its address by notifying the other party of the change of address in
writing. Notice shall be deemed communicated forty-eight (48) hours from
the time of mailing if mailed as provided in this Section.
To City:
CITY OF LA QUINTA
Attention: Christina Calderon
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:
DESERT RECREATION DISTRICT
Attention: Maureen Archuleta
45-305 Oasis Street
Indio, California 92201
10.2 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed
for or against either party by reason of the authorship of this Agreement or
any other rule of construction which might otherwise apply.
10.3 Section Headings and Subheadings. The section headings and
subheadings contained in this Agreement are included for convenience only
and shall not limit or otherwise affect the terms of this Agreement.
10.4 Counterparts. This Agreement may be executed in counterparts,
each of which shall be deemed to be an original, and such counterparts shall
constitute one and the same instrument.
10.5 Integrated Agreement. This Agreement including the exhibits
hereto is the entire, complete, and exclusive expression of the understanding
of the parties. It is understood that there are no oral agreements between
the parties hereto affecting this Agreement and this Agreement supersedes
and cancels any and all previous negotiations, arrangements, agreements,
and understandings, if any, between the parties, and none shall be used to
interpret this Agreement.
10.6 Amendment. No amendment to or modification of this Agreement
shall be valid unless made in writing and approved by Contracting Party and
by the City Council of City. The parties agree that this requirement for written
modifications cannot be waived and that any attempted waiver shall be void.
10.7 Severability. In the event that any one or more of the articles,
phrases, sentences, clauses, paragraphs, or sections contained in this
Agreement shall be declared invalid or unenforceable, such invalidity or
unenforceability shall not affect any of the remaining articles, phrases,
sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its
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invalidity deprives either party of the basic benefit of their bargain or renders
this Agreement meaningless.
10.8 Unfair Business Practices Claims. In entering into this Agreement,
Contracting Party offers and agrees to assign to City all rights, title, and
interest in and to all causes of action it may have under Section 4 of the
Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2,
(commencing with Section 16700) of Part 2 of Division 7 of the Business and
Professions Code), arising from purchases of goods, services, or materials
related to this Agreement. This assignment shall be made and become
effective at the time City renders final payment to Contracting Party without
further acknowledgment of the parties.
10.9 No Third-Party Beneficiaries. With the exception of the specific
provisions set forth in this Agreement, there are no intended third-party
beneficiaries under this Agreement and no such other third parties shall have
any rights or obligations hereunder.
10.10 Authority. The persons executing this Agreement on behalf of
each of the parties hereto represent and warrant that (i) such party is duly
organized and existing, (ii) they are duly authorized to execute and deliver
this Agreement on behalf of said party, (iii) by so executing this Agreement,
such party is formally bound to the provisions of this Agreement, and (iv) that
entering into this Agreement does not violate any provision of any other
Agreement to which said party is bound. This Agreement shall be binding
upon the heirs, executors, administrators, successors, and assigns of the
parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of
the dates stated below.
CITY OF LA QUINTA,
a California Municipal Corporation
JON MCMILLEN, City Manager
City of La Quinta, California
Dated:
DESERT RECREATION DISTRICT a
California Special District
KEVIN KALMAN
General Manager
ATTEST:
MONIKA RADEVA, City Clerk
La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
116
Exhibit A
Page 1 of 2 Last revised summer 2017
Exhibit A
Scope of Services
Contracting Party Responsibilities:
Provide pool management and operations for Fritz Burns Pool located
at 78-060 Francis Hack Lane, including but not limited to, marketing
and programming.
Must embody high quality standards, emphasize excellent customer
services, and have ability to maintain consistently high standards
while managing and operating Fritz Burns Pool.
Shall meet and review, with City staff, pool operations and associated
expenses on a quarterly basis.
Hire aquatic class instructors and provide all program equipment,
materials, supplies and tangible items needed.
Responsible for hiring lifeguards and providing the required trainings,
uniforms and supplies.
Operate on the guidance of industry standards and aligned with
public health during the COVID-19 pandemic. Proposing for a gradual
reopening to operate Fritz Burns Pool offering limited hours and
services to the community.
A reservation/pre-registration system for pool participation will be
offered for participants to enjoy aquatic activities.
o Large pool will be divided into 6 sections by lane lines;
maximum capacity will be 36 persons for large pool and 6
persons for small pool.
o Lap swim will be offered during fitness classes; and reservation
slots will be 45 minutes for use; and directional arrows and
place markers will be used to insure social distancing.
o Participants/guests will be able to borrow equipment for lap
swim and fitness classes.
o Regular cleaning and disinfection will occur at the end of each
hour by staff.
Regularly evaluate for compliance with the plan and document and/or
117
Exhibit A
Page 2 of 2
correct deficiencies identified; and they are confident that they can
meet the challenges ahead and stand ready to deliver efficient rollout
to resume aquatic programming.
Proposed Services will include: Lap Swim, Senior Splash, Aqua Fit,
Water Aerobics, Youth Swim lessons (offered in summer months), and
a pool manager to provide direct supervision of Desert Recreation
District (DRD) team members.
Operating Dates for 2021/22: July 1, 2021-June 30, 2022
Proposed Operating Hours:
July & August 2021 & June 2022:
o Monday/Wednesday/Friday mornings 8 – 11 a.m.
o Monday through Friday afternoons/evenings 2 – 7 p.m.; and
o Saturday afternoons 12 – 3 p.m.
September 2021 – May 2022:
o Monday – Thursday mornings 8 – 11 a.m.
Contracting Party must make arrangements to accept applicable health
insurance plans for payment of aquatic classes when participation in a class
is for medical aquatic physical therapy treatment (prescribed therapeutic
exercise). In order for class participant to submit health insurance plan for
payment, they must provide a current prescription from their doctor for
physical therapy. The prescription needs to include a valid diagnosis and
the frequency/duration of treatment. If health insurance company does not
cover the expenses, participant will be responsible for full class payment.
All services provided by the Contracting Party must be performed to the
highest industry standards and compliant with all applicable local, county,
state and federal laws.
CONTRACTING PARTY REPRESENTS AND WARRANTS THAT THE SCOPE OF
SERVICES UNDER THIS AGREEMENT ARE FOR POOL OPERATIONS ONLY.
NO CONSTRUCTION, PRE-CONSTRUCTION, ALTERATION, DEMOLITION,
INSTALLATION, REPAIR, OR MAINTENANCE WORK ON THE POOL WILL BE
DONE UNDER THIS AGREEMENT.
118
Exhibit B
Page 1 of 2
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for
in Section 2.3 of this Agreement, the maximum total compensation to be paid
to Contracting Party under this Agreement is not to exceed One Hundred Sixty
Thousand Dollars ($160,000) per fiscal year, including the initial and any
extended terms (“Contract Sum”) in which the City agrees to reimburse
the Contracting Party one hundred percent (100%) of the net operating
costs as provided in Desert Recreation District Aquatic Program Service
Account Detail (Attachment 1).
The Contract Sum shall be paid to Contracting Party in
monthly installment payments in an amount identified in Contracting
Party’s schedule of compensation hereto for the work tasks performed and
properly invoiced by Contracting Party in conformance with Section 2.2 of
this Agreement.
119
Desert Recreation District
Aquatic program service account detail
Estimated
Program Expenses
Staffing & Service Enhancement $39,803.08
Part Time Salaries
Pool managers $21,456.48
Lifeguards $56,938.80
Instructors $20.249.64
Total $138,448.00
Expenses
Materials & supplies $1500.00.
Special Fees $ 252.00
Communication $1200.00
Fleet $1200.00
General Services $ 900.00
Office Supplies $1500.00
Total $6,552.00
Total Expenses & Salaries $145,000.00
Revenue Factored at Minimum
Lap Swim $ 4,320.00
Fitness Classes $13,500.00
Youth Lessons $ 6,000.00
Total $23,820.00
Difference ($121,180.00)
Exhibit B
Page 2 of 2
ATTACHMENT 1
120
Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of
Services, Exhibit A of this Agreement, in accordance with the Project
Schedule, attached hereto and incorporated herein by this reference.
Exhibit C
Page 1 of 1
121
Exhibit D
Page 1 of 1
Exhibit D
Special Requirements
None.
122
Exhibit E
Page 1 of 7
Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of
this Agreement, the following policies shall be maintained and kept in full force
and effect providing insurance with minimum limits as indicated below and
issued by insurers with A.M. Best ratings of no less than A-VI:
Commercial General Liability (at least as broad as ISO CG 0001)
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000 (per accident)
Personal Auto Declaration Page if applicable
Errors and Omissions Liability
$1,000,000 (per claim and aggregate)
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:
Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable
Cyber Liability
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Contracting Party shall procure and maintain, at its cost, and submit
concurrently with its execution of this Agreement, Commercial General
Liability insurance against all claims for injuries against persons or damages
to property resulting from Contracting Party’s acts or omissions rising out of
or related to Contracting Party’s performance under this Agreement. The
insurance policy shall contain a severability of interest clause providing that
the coverage shall be primary for losses arising out of Contracting Party’s
performance hereunder and neither City nor its insurers shall be required to
contribute to any such loss. An endorsement evidencing the foregoing and
naming the City and its officers and employees as additional insured (on the
Commercial General Liability policy only) must be submitted concurrently with
123
Exhibit E
Page 2 of 7
the execution of this Agreement and approved by City prior to commencement
of the services hereunder.
Contracting Party shall carry automobile liability insurance of
$1,000,000 per accident against all claims for injuries against persons or
damages to property arising out of the use of any automobile by Contracting
Party, its officers, any person directly or indirectly employed by Contracting
Party, any subcontractor or agent, or anyone for whose acts any of them may
be liable, arising directly or indirectly out of or related to Contracting Party’s
performance under this Agreement. If Contracting Party or Contracting
Party’s employees will use personal autos in any way on this project,
Contracting Party shall provide evidence of personal auto liability coverage for
each such person. The term “automobile” includes, but is not limited to, a
land motor vehicle, trailer or semi-trailer designed for travel on public roads.
The automobile insurance policy shall contain a severability of interest clause
providing that coverage shall be primary for losses arising out of Contracting
Party’s performance hereunder and neither City nor its insurers shall be
required to contribute to such loss.
Professional Liability or Errors and Omissions Insurance as
appropriate shall be written on a policy form coverage specifically designed to
protect against acts, errors or omissions of the Contracting Party and “Covered
Professional Services” as designated in the policy must specifically include
work performed under this agreement. The policy limit shall be no less than
$1,000,000 per claim and in the aggregate. The policy must “pay on behalf
of” the insured and must include a provision establishing the insurer’s duty to
defend. The policy retroactive date shall be on or before the effective date of
this agreement.
Contracting Party shall carry Workers’ Compensation Insurance in
accordance with State Worker’s Compensation laws with employer’s liability
limits no less than $1,000,000 per accident or disease.
Contracting Party shall procure and maintain Cyber Liability
insurance with limits of $1,000,000 per occurrence/loss which shall include
the following coverage:
a.Liability arising from the theft, dissemination and/or use of
confidential or personally identifiable information; including
credit monitoring and regulatory fines arising from such theft,
dissemination or use of the confidential information.
b.Network security liability arising from the unauthorized use of,
access to, or tampering with computer systems.
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Exhibit E
Page 3 of 7
c.Liability arising from the failure of technology products
(software) required under the contract for Consultant to
properly perform the services intended.
d.Electronic Media Liability arising from personal injury, plagiarism
or misappropriation of ideas, domain name infringement or
improper deep-linking or framing, and infringement or violation
of intellectual property rights.
e.Liability arising from the failure to render professional services.
If coverage is maintained on a claims-made basis, Contracting Party shall
maintain such coverage for an additional period of three (3) years following
termination of the contract.
Contracting Party shall provide written notice to City within ten
(10) working days if: (1) any of the required insurance policies is terminated;
(2) the limits of any of the required polices are reduced; or (3) the deductible
or self-insured retention is increased. In the event any of said policies of
insurance are cancelled, Contracting Party shall, prior to the cancellation date,
submit new evidence of insurance in conformance with this Exhibit to the
Contract Officer. The procuring of such insurance or the delivery of policies
or certificates evidencing the same shall not be construed as a limitation of
Contracting Party’s obligation to indemnify City, its officers, employees,
contractors, subcontractors, or agents.
E.2 Remedies. In addition to any other remedies City may have if
Contracting Party fails to provide or maintain any insurance policies or policy
endorsements to the extent and within the time herein required, City may, at
its sole option:
a. Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this Agreement.
b. Order Contracting Party to stop work under this Agreement
and/or withhold any payment(s) which become due to Contracting Party
hereunder until Contracting Party demonstrates compliance with the
requirements hereof.
c. Terminate this Agreement.
Exercise any of the above remedies, however, is an alternative to
any other remedies City may have. The above remedies are not the exclusive
remedies for Contracting Party’s failure to maintain or secure appropriate
125
Exhibit E
Page 4 of 7
policies or endorsements. Nothing herein contained shall be construed as
limiting in any way the extent to which Contracting Party may be held
responsible for payments of damages to persons or property resulting from
Contracting Party’s or its subcontractors’ performance of work under this
Agreement.
E.3 General Conditions Pertaining to Provisions of Insurance Coverage
by Contracting Party. Contracting Party and City agree to the following with
respect to insurance provided by Contracting Party:
1.Contracting Party agrees to have its insurer endorse the third-
party general liability coverage required herein to include as additional
insureds City, its officials, employees, and agents, using standard ISO
endorsement No. CG 2010 with an edition prior to 1992. Contracting Party
also agrees to require all contractors, and subcontractors to do likewise.
2.No liability insurance coverage provided to comply with this
Agreement shall prohibit Contracting Party, or Contracting Party’s employees,
or agents, from waiving the right of subrogation prior to a loss. Contracting
Party agrees to waive subrogation rights against City regardless of the
applicability of any insurance proceeds, and to require all contractors and
subcontractors to do likewise.
3.All insurance coverage and limits provided by Contracting Party
and available or applicable to this Agreement are intended to apply to the full
extent of the policies. Nothing contained in this Agreement or any other
agreement relating to City or its operations limits the application of such
insurance coverage.
4.None of the coverages required herein will be in compliance with
these requirements if they include any limiting endorsement of any kind that
has not been first submitted to City and approved of in writing.
5.No liability policy shall contain any provision or definition that
would serve to eliminate so-called “third party action over” claims, including
any exclusion for bodily injury to an employee of the insured or of any
contractor or subcontractor.
6.All coverage types and limits required are subject to approval,
modification and additional requirements by the City, as the need arises.
Contracting Party shall not make any reductions in scope of coverage (e.g.
elimination of contractual liability or reduction of discovery period) that may
affect City’s protection without City’s prior written consent.
126
Exhibit E
Page 5 of 7
7. Proof of compliance with these insurance requirements, consisting
of certificates of insurance evidencing all the coverages required and an
additional insured endorsement to Contracting Party’s general liability policy,
shall be delivered to City at or prior to the execution of this Agreement. In
the event such proof of any insurance is not delivered as required, or in the
event such insurance is canceled at any time and no replacement coverage is
provided, City has the right, but not the duty, to obtain any insurance it deems
necessary to protect its interests under this or any other agreement and to
pay the premium. Any premium so paid by City shall be charged to and
promptly paid by Contracting Party or deducted from sums due Contracting
Party, at City option.
8. It is acknowledged by the parties of this agreement that all
insurance coverage required to be provided by Contracting Party or any
subcontractor, is intended to apply first and on a primary, non-contributing
basis in relation to any other insurance or self-insurance available to City.
9. Contracting Party agrees to ensure that subcontractors, and any
other party involved with the project that is brought onto or involved in the
project by Contracting Party, provide the same minimum insurance coverage
required of Contracting Party. Contracting Party agrees to monitor and review
all such coverage and assumes all responsibility for ensuring that such
coverage is provided in conformity with the requirements of this section.
Contracting Party agrees that upon request, all agreements with
subcontractors and others engaged in the project will be submitted to City for
review.
10. Contracting Party agrees not to self-insure or to use any self-
insured retentions or deductibles on any portion of the insurance required
herein (with the exception of professional liability coverage, if required) and
further agrees that it will not allow any contractor, subcontractor, Architect,
Engineer or other entity or person in any way involved in the performance of
work on the project contemplated by this agreement to self-insure its
obligations to City. If Contracting Party’s existing coverage includes a
deductible or self-insured retention, the deductible or self-insured retention
must be declared to the City. At that time the City shall review options with
the Contracting Party, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
11. The City reserves the right at any time during the term of this
Agreement to change the amounts and types of insurance required by giving
the Contracting Party ninety (90) days advance written notice of such change.
If such change results in substantial additional cost to the Contracting Party,
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Exhibit E
Page 6 of 7
the City will negotiate additional compensation proportional to the increased
benefit to City.
12. For purposes of applying insurance coverage only, this Agreement
will be deemed to have been executed immediately upon any party hereto
taking any steps that can be deemed to be in furtherance of or towards
performance of this Agreement.
13. Contracting Party acknowledges and agrees that any actual or
alleged failure on the part of City to inform Contracting Party of non-
compliance with any insurance requirement in no way imposes any additional
obligations on City nor does it waive any rights hereunder in this or any other
regard.
14. Contracting Party will renew the required coverage annually as
long as City, or its employees or agents face an exposure from operations of
any type pursuant to this agreement. This obligation applies whether the
agreement is canceled or terminated for any reason. Termination of this
obligation is not effective until City executes a written statement to that effect.
15. Contracting Party shall provide proof that policies of insurance
required herein expiring during the term of this Agreement have been renewed
or replaced with other policies providing at least the same coverage. Proof
that such coverage has been ordered shall be submitted prior to expiration.
A coverage binder or letter from Contracting Party’s insurance agent to this
effect is acceptable. A certificate of insurance and an additional insured
endorsement is required in these specifications applicable to the renewing or
new coverage must be provided to City within five (5) days of the expiration
of coverages.
16. The provisions of any workers’ compensation or similar act will not
limit the obligations of Contracting Party under this agreement. Contracting
Party expressly agrees not to use any statutory immunity defenses under such
laws with respect to City, its employees, officials, and agents.
17. Requirements of specific coverage features, or limits contained in
this section are not intended as limitations on coverage, limits or other
requirements nor as a waiver of any coverage normally provided by any given
policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue and is not intended by any
party or insured to be limiting or all-inclusive.
18. These insurance requirements are intended to be separate and
distinct from any other provision in this Agreement and are intended by the
parties here to be interpreted as such.
128
Exhibit E
Page 7 of 7
19. The requirements in this Exhibit supersede all other sections and
provisions of this Agreement to the extent that any other section or provision
conflicts with or impairs the provisions of this Exhibit.
20. Contracting Party agrees to be responsible for ensuring that no
contract used by any party involved in any way with the project reserves the
right to charge City or Contracting Party for the cost of additional insurance
coverage required by this agreement. Any such provisions are to be deleted
with reference to City. It is not the intent of City to reimburse any third party
for the cost of complying with these requirements. There shall be no recourse
against City for payment of premiums or other amounts with respect thereto.
21. Contracting Party agrees to provide immediate notice to City of
any claim or loss against Contracting Party arising out of the work performed
under this agreement. City assumes no obligation or liability by such notice,
but has the right (but not the duty) to monitor the handling of any such claim
or claims if they are likely to involve City.
129
Exhibit F
Page 1 of 3
Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law
establishes a professional standard of care for Contracting Party’s Services, to
the fullest extent permitted by law, Contracting Party shall indemnify, protect,
defend (with counsel selected by City), and hold harmless City and any and
all of its officials, employees, and agents (“Indemnified Parties”) from and
against any and all claims, losses, liabilities of every kind, nature, and
description, damages, injury (including, without limitation, injury to or death
of an employee of Contracting Party or of any subcontractor), costs and
expenses of any kind, whether actual, alleged or threatened, including,
without limitation, incidental and consequential damages, court costs,
attorneys’ fees, litigation expenses, and fees of expert consultants or expert
witnesses incurred in connection therewith and costs of investigation, to the
extent same are caused in whole or in part by any negligent or wrongful act,
error or omission of Contracting Party, its officers, agents, employees or
subcontractors (or any entity or individual that Contracting Party shall bear
the legal liability thereof) in the performance of professional services under
this agreement. With respect to the design of public improvements, the
Contracting Party shall not be liable for any injuries or property damage
resulting from the reuse of the design at a location other than that specified
in Exhibit A without the written consent of the Contracting Party.
b. Indemnification for Other Than Professional Liability. Other
than in the performance of professional services and to the full extent
permitted by law, Contracting Party shall indemnify, defend (with counsel
selected by City), and hold harmless the Indemnified Parties from and against
any liability (including liability for claims, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses,
expenses or costs of any kind, whether actual, alleged or threatened,
including, without limitation, incidental and consequential damages, court
costs, attorneys’ fees, litigation expenses, and fees of expert consultants or
expert witnesses) incurred in connection therewith and costs of investigation,
where the same arise out of, are a consequence of, or are in any way
attributable to, in whole or in part, the performance of this Agreement by
Contracting Party or by any individual or entity for which Contracting Party is
legally liable, including but not limited to officers, agents, employees, or
subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction
(Limitation on Indemnity). Without affecting the rights of City under any
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Exhibit F
Page 2 of 3
provision of this agreement, Contracting Party shall not be required to
indemnify and hold harmless City for liability attributable to the active
negligence of City, provided such active negligence is determined by
agreement between the parties or by the findings of a court of competent
jurisdiction. In instances where City is shown to have been actively negligent
and where City’s active negligence accounts for only a percentage of the
liability involved, the obligation of Contracting Party will be for that entire
portion or percentage of liability not attributable to the active negligence of
City.
d. Indemnification Provision for Design Professionals.
1. Applicability of this Section F.1(d). Notwithstanding
Section F.1(a) hereinabove, the following indemnification provision shall apply
to a Contracting Party who constitutes a “design professional” as the term is
defined in paragraph 3 below.
2. Scope of Indemnification. When the law establishes a
professional standard of care for Contracting Party’s Services, to the fullest
extent permitted by law, Contracting Party shall indemnify and hold harmless
City and any and all of its officials, employees, and agents (“Indemnified
Parties”) from and against any and all losses, liabilities of every kind, nature,
and description, damages, injury (including, without limitation, injury to or
death of an employee of Contracting Party or of any subcontractor), costs and
expenses, including, without limitation, incidental and consequential
damages, court costs, reimbursement of attorneys’ fees, litigation expenses,
and fees of expert consultants or expert witnesses incurred in connection
therewith and costs of investigation, to the extent same are caused by any
negligent or wrongful act, error or omission of Contracting Party, its officers,
agents, employees or subcontractors (or any entity or individual that
Contracting Party shall bear the legal liability thereof) in the performance of
professional services under this agreement. With respect to the design of
public improvements, the Contracting Party shall not be liable for any injuries
or property damage resulting from the reuse of the design at a location other
than that specified in Exhibit A without the written consent of the Contracting
Party.
3. Design Professional Defined. As used in this
Section F.1(d), the term “design professional” shall be limited to licensed
architects, registered professional engineers, licensed professional land
surveyors and landscape architects, all as defined under current law, and as
may be amended from time to time by Civil Code § 2782.8.
F.2 Obligation to Secure Indemnification Provisions. Contracting
Party agrees to obtain executed indemnity agreements with provisions
131
Exhibit F
Page 3 of 3
identical to those set forth herein this Exhibit F, as applicable to the
Contracting Party, from each and every subcontractor or any other person or
entity involved by, for, with or on behalf of Contracting Party in the
performance of this Agreement. In the event Contracting Party fails to obtain
such indemnity obligations from others as required herein, Contracting Party
agrees to be fully responsible according to the terms of this Exhibit. Failure
of City to monitor compliance with these requirements imposes no additional
obligations on City and will in no way act as a waiver of any rights hereunder.
This obligation to indemnify and defend City as set forth in this Agreement are
binding on the successors, assigns or heirs of Contracting Party and shall
survive the termination of this Agreement.
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City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO SOLUTIONS
MAINTENANCE AGREEMENT WITH SUPERION, LLC TO PROVIDE HOSTING
AND MAINTENANCE SERVICES FOR THE CITY’S PERMITTING SOFTWARE
(TRAKiT)
RECOMMENDATION
Approve Amendment No. 1 to Solutions Maintenance Agreement with
Superion, LLC, in the amount of $72,957.94, to provide hosting and
maintenance services for permitting software (TRAKiT); and authorize the
City Manager to execute the amendment.
EXECUTIVE SUMMARY
On October 13, 2013, the City entered into an agreement with CRW
Systems to purchase an integrated software solution (TRAKiT) to
electronically process and track all development related permits. CRW
Systems was subsequently acquired by Superion, LLC.
This Amendment to the Solutions Maintenance Agreement
(Amendment) (Attachment 1) will provide hosting maintenance services
through June 30, 2022.
FISCAL IMPACT
The annual cost for hosting, maintenance of existing services, and Bluebeam
license which allows electronic review of plans is $72,957.94 for fiscal year
(FY) 2021/22. Funds are included in the Information Technology Fund
(account no. 502-0000-60301) proposed FY 2021/22 budget.
BACKGROUND/ANALYSIS
In October 2013, following a thorough request for proposals and selection
process, TRAKiT software was selected as the City’s integrated permit
software platform for the Hub. The software was originally managed by CRW
Systems, which was subsequently acquired by Superion, LLC.
CONSENT CALENDAR ITEM NO. 7
133
The City currently uses the permitting software to process and issue permits,
and to facilitate online permit and project submittals and issuance. Hosting
and maintenance services is necessary for optimization, error correction,
enhancements, implementation of new releases, and general support efforts.
The current Solution Maintenance Agreement includes an option to renew on
an annual basis. The renewal order (Attachment 2), is for one additional
year ending June 30, 2022, and provides a breakdown and lists the
annual costs for providing hosting and essential maintenance services
to the existing permitting software.
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Tommi Sanchez, Hub Manager
Approved by: Danny Castro, Design and Development Director
Attachments: 1. Maintenance Agreement
2.Renewal Order
134
ATTACHMENT 1
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137
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139
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141
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144
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146
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MORE INFORMATION AT CENTRALSQUARE.COM
Renewal Order prepared by:
Diana Buitrago
diana.buitrago@centralsquare.com
Thank you for your continued business. We at CentralSquare appreciate and value our relationship and look forward to
serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of
our products can be found at www.centralsquare.com.
WHAT SOFTWARE IS INCLUDED?
_____
PRODUCT NAME QUANTITY UNIT PRICE TOTAL
Horizon Cloud for TRAKiT Annual Access
Fee
1 14,586.08 USD 14,586.08 USD
TRAKiT Community Development Core
Annual Maintenance Fee
1 USD 0.00 USD
LandTRAK Annual Maintenance Fee 1 USD 0.00 USD
iTRAKiT Mobile Annual Maintenance Fee 1 USD 0.00 USD
Bluebeam Server API for TRAKiT Annual
Maintenance Fee
1 USD 0.00 USD
CodeTRAK Annual Maintenance Fee 1 USD 0.00 USD
eTRAKiT Credit Card API Annual
Maintenance Fee
1 USD 0.00 USD
LicenseTRAK Annual Maintenance Fee 1 USD 0.00 USD
PermitTRAK Annual Maintenance Fee 1 USD 0.00 USD
Renewal Order #: Q-48697
Start Date: July 1, 2021
End Date: June 30, 2022
Billing Frequency: Yearly
Renewal Order prepared for:
Tommi Sanchez, Hub Manager
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
(760) 777-7077
ATTACHMENT 2
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MORE INFORMATION AT CENTRALSQUARE.COM
Renewal Order prepared by:
Diana Buitrago
diana.buitrago@centralsquare.com
ProjectTRAK Annual Maintenance Fee 1 USD 0.00 USD
TRAKiT End User License Annual
Maintenance Fee
1 55,125.00 USD 55,125.00 USD
TRAKiT Credit Card Reader Interface
Annual Maintenance Fee
1 1,102.50 USD 1,102.50 USD
eTRAKiT Citizen Portal Annual
Maintenance Fee
1 USD 0.00 USD
CRM TRAK Annual Maintenance Fee 1 USD 0.00 USD
iTRAKiT Suite Annual Maintenance Fee 1 USD 0.00 USD
eTRAKiT eCheck API 1 1,041.86 USD 1,041.86 USD
eTRAKiT eCheck API 1 1,102.50 USD 1,102.50 USD
Renewal Order Total: 72,957.94 USD
Billing Information
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of the Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the “Ship To” location provided by Customer on the Renewal Order Form.
150
City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT WITH THE COUNTY OF
RIVERSIDE FOR ANIMAL SHELTER, FIELD AND LICENSING SERVICES
FOR FISCAL YEAR 2021/22
RECOMMENDATION
Approve agreement with County of Riverside, as drafted, for animal shelter,
field, and licensing services for fiscal year 2021/22; authorize City Manager to
approve minor revisions to the agreement that do not alter the intent of the
agreement, if requested by the County; and authorize the City Manager to
execute the agreement.
EXECUTIVE SUMMARY
•Since 2016, the City has contracted with Riverside County Department of
Animal Services (RCDAS) for animal shelter, field, and licensing services.
•This agreement is effective from July 1, 2021 to June 30, 2022, with two
(2) automatic annual renewals through June 30, 2024, if mutually agreed
upon by both parties.
•The RCDAS new administration has modified the agreement template.
Due to the limited time provided to review and approve a final version
prior to expiration, staff is requesting approval of agreement as drafted,
with Council granting City Manager authority to make minor non-
substantive revisions.
•All service levels remain the same.
FISCAL IMPACT
The estimated cost for fiscal year (FY) 2021/22 is $285,000, this is based on
the new rates adopted by the Board of Supervisors on June 8, 2021 and
scheduled to go into effect on July 8, 2021. Compared to last year’s budget,
the new estimated cost is 27% higher. These rates will increase once more
next fiscal year to accomplish full cost recovery.
CONSENT CALENDAR ITEM NO. 8
151
The contract amount is included in the Code Compliance Budget (account no.
101-6004-60197). Revenue from dog licensing fees collected by the County
will be credited back as a reduction on the monthly statement. In FY 2021/22,
the licensing fee revenue is estimated to be $40,000.
BACKGROUND/ANALYSIS
In 2016, the City began to contract with RCDAS to provide animal services
including shelter, licensing, and field services. The contract includes a city-
dedicated Animal Control Officer, who is responsible for street patrol, related
animal enforcement, and community engagement, including but not limited to
citations, animal impoundment, shelter, and licensing services.
Both City and RCDAS staff work closely to ensure residents’ safety and
customer service are priorities. Services are evaluated on a regular basis to
add special programs based on community needs, such as early patrols at
hiking trails to encourage people to leash their dogs.
Main services included in this agreement are:
•One full-time animal control officer,
•After-hours emergency services,
•RCDAS dog license renewals,
•Access to Coachella Valley Animal Campus Center (Thousand Palms),
•RCDAS vehicle and equipment; and
•Option for extended services hours (e.g. weekend/holidays).
Currently, City staff continues to retain the administrative aspects of animal
bites, and vicious declaration hearings per La Quinta Ordinance 530. However,
RCDAS is requesting jurisdictions to adopt their County Animal Control
ordinances (534, 560, 630, 716, 771 and 878) within one (1) year of signing
this agreement, this is to streamline processes, increase efficiencies and
update practices to be in line with nationwide practices. Once County
ordinances are adopted, county will be responsible for the entire
administrative enforcement process. However, if a decision is appealed to the
Superior Court, or the City is otherwise sued as it pertains to animal
services, the City will be responsible for its own legal representation. In
addition, the agreement has additional changes related to the insurance
section, field and sheltering services that staff is currently negotiating with
the County. Due to the limited time provided to review and approve a final
version by both parties, staff is requesting approval of the agreement as
drafted, with Council granting City Manager authority to approve
additional revisions that do not substantively alter intent of Attachment
1. This will allow staff to work through these items and not disrupt services.
152
ALTERNATIVES
Council may elect not to approve this agreement at this time, which would
require adding an animal control officer position, the purchase of an animal
control vehicle, and contract sheltering and licensing services from RCDAS. If
approved, this agreement continues to allow Code Compliance Officers to
focus on code compliance efforts, including Short-Term Vacation Rental
regulation compliance and inspections.
Prepared by: Martha Mendez, Public Safety Manager
Approved by: Chris Escobedo, Community Resources Director
Attachment: 1. Agreement for Animal Field and Shelter Services
2. Riverside County Board of Supervisors – Rate Approval for
FY 2021-22
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1
AGREEMENT FOR ANIMAL FIELD AND SHELTER SERVICES
BETWEEN THE CITY OF LA QUINTA AND THE COUNTY OF RIVERSIDE
THIS AGREEMENT FOR ANIMAL FIELD AND SHELTER SERVICES (“Agreement”), is
made and entered into as of July 1, 2021 (“Effective Date”) by and between the CITY OF LA
QUINTA, a Charter City and Municipal Corporation (“CITY”), and the COUNTY OF
RIVERSIDE, a political subdivision of the State of California, on behalf of its Department of
Animal Services (“COUNTY”), collectively referred to as the “Parties” and individually as a
“Party”.
RECITALS
WHEREAS, CITY desires to contract with COUNTY to provide animal field and shelter services
for the purpose of safeguarding the health and safety of CITY’s population and the health and
safety of its domestic animals;
WHEREAS, CITY desires to promote the humane treatment of animals;
WHEREAS, COUNTY has the personnel and experience to provide such services and is willing
to enter into a contract with CITY for the provision of such services subject to the terms and
conditions for compensation as hereinafter set forth; and
NOW, THEREFORE, for and in consideration of the mutual covenants, conditions and advantages
herein stated, the Parties hereto agree as follows:
SECTION I. OBLIGATIONS OF PARTIES
A.Recitals:
1.The aforementioned Recitals are true and correct and incorporated herein by this
reference.
B.County Obligations:
1.COUNTY shall provide the field and shelter services within the corporate limits of
CITY as outlined and specified in Exhibit A, Scope of Animal Field Services, attached
hereto and incorporated herein by this reference, and; Exhibit B, Scope of Animal
Shelter Services, attached hereto and incorporated herein by this reference; attached
hereto and incorporated herein by this reference.
C.City Obligations:
1.CITY shall reimburse COUNTY for the services performed and the expenses incurred
as set forth in Section III., Compensation, and Exhibit C, Payment Provisions,
attached hereto and incorporated herein by this reference.
2. In order for COUNTY to provide the full scope of services to CITY under this
Agreement, within one (1) year following the Effective Date of this Agreement,
CITY shall adopt the current verbatim language of the regulations, provisions,
ATTACHMENT 1
Agreement No. 21-002
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Agreement No. 21-002
2
and rates found in Riverside County Ordinance Nos. 534, 560, 630, 716, 771, and
878 (“Animal Control Ordinances”), and shall amend its CITY municipal code
when COUNTY amends its Animal Control Ordinances, from time to time.
COUNTY shall provide the verbatim language to the CITY that shall be adopted
into CITY’s municipal codes. Notwithstanding the foregoing, CITY retains all
legislative authority pertaining to the regulation of animals within its jurisdiction.
SECTION II. PERIOD OF PERFORMANCE
The Effective Date of this Agreement shall be from July 1. 2021 through June 30, 2022,
renewable automatically in one (1) year increments through June 30, 2024, if mutually agreed
upon by the Parties, unless terminated earlier as provided herein under Section VI, Termination.
SECTION III. COMPENSATION
CITY shall reimburse COUNTY for the services performed and the expenses incurred in
accordance with the terms of Exhibit C, subject to any applicable changes in the rates and fees
adopted by the Board of Supervisors of COUNTY.
SECTION IV. HOLD HARMLESS/INDEMNIFICATION
A.CITY shall indemnify and hold harmless the County of Riverside, its Agencies, Districts,
Special Districts and Departments, their respective directors, officers, Board of Supervisors,
elected and appointed officials, employees, agents and representatives from any liability,
claim, damage or action whatsoever, based or asserted upon any actions of CITY, its officers,
employees, subcontractors, agents or representatives arising out of or in any way relating to
this Agreement, including but not limited to property damage, bodily injury, or death or any
other element of any kind or nature whatsoever and resulting from any reason whatsoever
arising from the negligent or willful actions by CITY, its officers, agents, employees,
subcontractors, agents or representatives of this Agreement. CITY shall defend, at its sole
expense, all costs and fees including but not limited to attorney fees, cost of investigation,
defense and settlements or awards of all Agencies, Districts, Special Districts and Departments
of the County of Riverside, their respective directors, officers, Board of Supervisors, elected
and appointed officials, employees, agents and representatives in any such action or claim or
action based upon such alleged acts or omissions.
B.With respect to any action or claim subject to indemnification herein by CITY, CITY shall, at
its sole cost, have the right to use counsel of its own choice and shall have the right to adjust,
settle, or compromise any such action or claim without the prior consent of COUNTY;
provided, however, that any such adjustment, settlement or compromise in no manner
whatsoever limits or circumscribes CITY’s indemnification to COUNTY as set forth herein.
CITY’s obligation to defend, indemnify and hold harmless COUNTY shall be subject to
COUNTY having given CITY written notice within a reasonable period of time of the claim
or of the commencement of the related action, as the case may be, and information and
reasonable assistance, at CITY’s expense, for the defense or settlement thereof. CITY’s
obligation hereunder shall be satisfied when CITY has provided to COUNTY the appropriate
form of dismissal relieving COUNTY from any liability for the action or claim involved.
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Agreement No. 21-002
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C.The specified insurance limits required in this Agreement shall in no way limit the CITY’s
obligations to indemnify and hold harmless COUNTY herein from third party claims.
D.COUNTY shall indemnify and hold harmless the CITY, its Agencies, Districts, Special
Districts and Departments, their respective directors, officers, City Council, elected and
appointed officials, employees, agents and representatives from any liability, claim, damage
or action whatsoever, based or asserted upon any actions of COUNTY, its officers, employees,
subcontractors, agents or representatives arising out of or in any way relating to this
Agreement, including but not limited to property damage, bodily injury, or death or any other
element of any kind or nature whatsoever and resulting from any reason whatsoever arising
from the negligent or willful actions by COUNTY, its officers, agents, employees,
subcontractors, agents or representatives of this Agreement. COUNTY shall defend, at its sole
expense, all costs and fees including but not limited to attorney fees, cost of investigation,
defense and settlements or awards of all Agencies, Districts, Special Districts and Departments
of the CITY, their respective directors, officers, City Council, elected and appointed officials,
employees, agents and representatives in any such action or claim or action based upon such
alleged acts or omissions.
E.With respect to any action or claim subject to indemnification herein by COUNTY, COUNTY
shall, at its sole cost, have the right to use counsel of its own choice and shall have the right to
adjust, settle, or compromise any such action or claim without the prior consent of CITY;
provided, however, that any such adjustment, settlement or compromise in no manner
whatsoever limits or circumscribes COUNTY’s indemnification to CITY as set forth herein.
COUNTY’S obligation to defend, indemnify and hold harmless CITY shall be subject to CITY
having given COUNTY written notice within a reasonable period of time of the claim or of the
commencement of the related action, as the case may be, and information and reasonable
assistance, at COUNTY’s expense, for the defense or settlement thereof. COUNTY’s
obligation hereunder shall be satisfied when COUNTY has provided to CITY the appropriate
form of dismissal relieving CITY from any liability for the action or claim involved.
F.The specified insurance limits required in this Agreement shall in no way limit the COUNTY’s
obligations to indemnify and hold harmless CITY herein from third party claims.
SECTION V. INSURANCE
Without limiting or diminishing the COUNTY’s obligation to indemnify or hold the CITY
harmless, COUNTY shall procure and maintain or cause to be maintained, at its sole cost and
expense, the following insurance coverages during the term of this Agreement. As respects to the
insurance section only, the CITY herein refers to the City of La Quinta, its Officers, Officials,
Employees, Volunteers, and Agents.
A.Workers’ Compensation:
COUNTY shall maintain Workers’ Compensation Insurance (Coverage A) as prescribed by the
laws of the State of California. The policy shall include Employers’ Liability (Coverage B)
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Agreement No. 21-002
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including Occupational Disease with limits not less than $1,000,000 per person per accident. The
policy shall be endorsed to waive subrogation in favor of CITY.
B. Commercial General Liability:
Commercial General Liability insurance coverage, including but not limited to, premises liability,
unmodified contractual liability, products and completed operations liability, personal and
advertising injury, and cross liability coverage, covering claims which may arise from or out of
COUNTY’s performance of its obligations hereunder. Policy shall name the CITY as Additional
Insured. Policy’s limit of liability shall not be less than $2,000,000 per occurrence combined single
limit. If such insurance contains a general aggregate limit, it shall apply separately to this
agreement or be no less than two (2) times the occurrence limit.
C. Vehicle Liability:
If vehicles or mobile equipment are used in the performance of the obligations under this
Agreement, then COUNTY shall maintain liability insurance for all owned, non-owned or
hired vehicles so used in an amount not less than $1,000,000 per occurrence combined single
limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement
or be no less than two (2) times the occurrence limit. Policy shall name the CITY as Additional
Insured.
D. General Insurance Provisions – All Lines:
1. Any insurance carrier providing insurance coverage hereunder shall be admitted to
the State of California and have an AM BEST rating of not less than A:VII (A:8) unless
such requirements are waived, in writing, by the CITY Risk Manager. If the CITY’s
Risk Manager waives a requirement for a particular insurer such waiver is only valid
for that specific insurer and only for one policy term.
2. The COUNTY must declare its self-insured retention for each coverage required herein.
If any such self-insured retention exceeds $500,000 per occurrence each such retention
shall have the prior written consent of the CITY Risk Manager before commencement
of operations under this Agreement. Upon notification of self-insured retention
unacceptable to the CITY, and at the election of the CITY’s Risk Manager,
COUNTY’s carriers shall either;
• Reduce or eliminate such self-insured retention as respects this Agreement
with the CITY, or 2) procure a bond which guarantees payment of losses
and related investigations, claims administration, and defense costs and
expenses.
•
3. COUNTY shall cause COUNTY’s insurance carrier(s) to furnish the CITY with either:
• A properly executed original Certificate(s) of Insurance and certified original
copies of Endorsements effecting coverage as required herein, and 2) if
requested to do so thereto, showing such insurance is in full force and effect.
Further, said Certificate(s) and policies of insurance shall contain the
covenant of the insurance carrier(s) that a minimum of thirty (30) days written
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notice shall be given to the CITY prior to any modification, cancellation,
expiration or reduction in coverage of such insurance. If COUNTY
insurance carrier(s) policies do not meet the minimum notice requirement
found herein, COUNTY shall cause COUNTY’s insurance carrier(s) to
furnish a 30 days’ Notice of Cancellation Endorsement.
4. In the event of a material modification, cancellation, expiration, or reduction in
coverage, this Agreement shall terminate forthwith, unless the CITY receives, prior to
such effective date, another properly executed original Certificate of Insurance and
original copies of endorsements or certified original policies, including all
endorsements and attachments thereto evidencing coverages set forth herein and the
insurance required herein is in full force and effect. COUNTY shall not commence
operations until the CITY has been furnished original Certificate(s) of Insurance and
certified original copies of endorsements and if requested, certified original policies
of insurance including all endorsements and any and all other attachments as required
in the Section. An individual authorized by the insurance carrier to do so on its behalf
shall sign the original endorsements for each policy and the Certificate of Insurance.
It is understood and agreed to by the parties hereto that the COUNTY’s insurance
shall be construed as primary insurance, and the CITY’s insurance and/or deductibles
and/or self-insured retentions or self-insurance programs shall not be construed as
contributory. If, during the term of this Agreement or any extension thereof, there is a
material change in the scope of services; or, there is a material change in the equipment
to be used in the performance of the scope of work; or, the term of this Agreement,
including any extensions thereof, exceeds five (5) years; the CITY reserves the right
to adjust the types of insurance and the monetary limits of liability required under
this Agreement, if in the CITY Risk Manager’s reasonable judgement, the amount or
type of insurance carried by the COUNTY has become inadequate.
5. COUNTY shall pass down the insurance obligations contained herein to all tiers
of subcontractors working under this Agreement.
6. The insurance requirements contained in this Agreement may be met with a
program(s) of self-insurance acceptable to the CITY.
7. COUNTY agrees to notify CITY of any claim by a third party or any incident or event
that may give rise to a claim arising from the performance of this Agreement.
Without limiting or diminishing the CITY’s obligation to indemnify or hold the COUNTY
harmless, CITY shall procure and maintain or cause to be maintained, at its sole cost and expense,
the following insurance coverage’s during the term of this Agreement. As respects to the insurance
section only, the COUNTY herein refers to the County of Riverside, its Agencies, Districts,
Special Districts, and Departments, their respective directors, officers, Board of Supervisors,
employees, elected or appointed officials, agents or representatives as Additional Insureds.
A. Workers’ Compensation:
If the CITY has employees as defined by the State of California, the CITY shall maintain statutory
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6
Worker’s Compensation Insurance (Coverage A) as prescribed by the laws of the State of
California. Policy shall include Employers’ Liability (Coverage B) including Occupational
Disease with limits not less than $1,000,000 per person per accident. The policy shall be endorsed
to waive subrogation in favor of The County of Riverside.
B. Commercial General Liability:
Commercial General Liability insurance coverage, including but not limited to, premises liability,
unmodified contractual liability, products and completed operations liability, personal and
advertising injury, and cross liability coverage, covering claims which may arise from or out of
CITY’s performance of its obligations hereunder. Policy shall name the COUNTY as Additional
Insured. Policy’s limit of liability shall not be less than $2,000,000 per occurrence combined single
limit. If such insurance contains a general aggregate limit, it shall apply separately to this
agreement or be no less than two (2) times the occurrence limit.
C. Vehicle Liability:
If vehicles or mobile equipment are used in the performance of the obligations under this
Agreement, then CITY shall maintain liability insurance for all owned, non-owned or hired
vehicles so used in an amount not less than $1,000,000 per occurrence combined single limit. If
such insurance contains a general aggregate limit, it shall apply separately to this agreement or be
no less than two (2) times the occurrence limit. Policy shall name the COUNTY as Additional
Insureds.
D. General Insurance Provisions – All Lines:
1) Any insurance carrier providing insurance coverage hereunder shall be admitted to the
State of California and have an A M BEST rating of not less than A:VII (A:8) unless such
requirements are waived, in writing, by the County Risk Manager. If the County’s Risk
Manager waives a requirement for a particular insurer such waiver is only valid for that
specific insurer and only for one policy term.
2) The CITY must declare its self-insured retention for each coverage required herein. If any
such self-insured retention exceed $500,000 per occurrence each such retention shall have
the prior written consent of the County Risk Manager before commencement of operations
under this Agreement. Upon notification of self-insured retention unacceptable to the
COUNTY, and at the election of the County’s Risk Manager, CITY’s carriers shall either;
1) reduce or eliminate such self-insured retention as respects this Agreement with the
COUNTY, or 2) procure a bond which guarantees payment of losses and related
investigations, claims administration, and defense costs and expenses.
3) CITY shall cause CITY’s insurance carrier(s) to furnish the County of Riverside with either
1) a properly executed original Certificate(s) of Insurance and certified original copies of
Endorsements effecting coverage as required herein, and 2) if requested to do so thereto,
showing such insurance is in full force and effect. Further, said Certificate(s) and policies
of insurance shall contain the covenant of the insurance carrier(s) that a minimum of thirty
(30) days written notice shall be given to the County of Riverside prior to any modification,
cancellation, expiration or reduction in coverage of such insurance. If CITY insurance
carrier(s) policies do not meet the minimum notice requirement found herein, CITY shall
cause CITY’s insurance carrier(s) to furnish a 30 days’ Notice of Cancellation
Endorsement.
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Agreement No. 21-002
7
4) In the event of a material modification, cancellation, expiration, or reduction in coverage,
this Agreement shall terminate forthwith, unless the County of Riverside receives, prior to
such effective date, another properly executed original Certificate of Insurance and original
copies of endorsements or certified original policies, including all endorsements and
attachment thereto evidencing coverage’s set forth herein and the insurance required herein
is in full force and effect. CITY shall not commence operations until the COUNTY has
been furnished original Certificate(s) of Insurance and certified original copies of
endorsements and if requested, certified original policies of insurance including all
endorsements and any and all other attachments as required in the Section. An individual
authorized by the insurance carrier to do so on its behalf shall sign the original
endorsements for each policy and the Certificate of Insurance.
5) It is understood and agreed to by the parties hereto that the CITY’s insurance shall be
construed as primary insurance, and the COUNTY’s insurance and/or deductibles and/or
self-insured retention’s or self-insurance programs shall not be construed as contributory.
6) If, during the term of this Agreement or any extension thereof, there is a material change
in the scope of services; or, there is a material change in the equipment to be used in the
performance of the scope of work; or, the term of this Agreement, including any extensions
thereof, exceeds five (5) years; the COUNTY reserves the right to adjust the types of
insurance and the monetary limits of liability required under this Agreement, if in the
County Risk Management’s reasonable judgement, the amount or type of insurance carried
by the CITY has become inadequate.
7) CITY shall pass down the insurance obligations contained herein to all tiers of
subcontractors working under this Agreement.
8) The insurance requirements contained in this Agreement may be met with a program(s) of
self-insurance acceptable to the COUNTY.
9) CITY agrees to notify COUNTY of any claim by a third party or any incident or event that
may give rise to a claim arising from the performance of this Agreement.
SECTION VI. TERMINATION
A. Either Party may terminate this Agreement without cause upon no earlier than six (6) months
advance written notice served on the other Party stating the extent and effective date of
termination.
B. If a six (6) month notice of termination is served on the other Party, after receiving said notice
of termination, COUNTY shall stop work under this Agreement on the termination date
specified in the notice of termination; and after termination, CITY shall make payment to
COUNTY for performance up to the date of termination in accordance with this Agreement.
SECTION VII. FORCE MAJEURE
If either Party is unable to comply with any provision of this Agreement due to causes beyond its
reasonable control, and which could not have been reasonably anticipated, such as acts of God,
acts of war, civil disorders, or other similar acts, such Party shall not be held liable for such failure
to comply.
SECTION VIII. AMENDMENTS
Any amendments, including but not limited to alterations, variations, or supplements, to the terms
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Agreement No. 21-002
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of this Agreement shall be in writing and signed by the Parties hereto, and shall have the approval
of the Board of Supervisors of COUNTY and CITY’s City Council. Any amendments will be
presented to CITY’s City Manager prior to CITY’s City Council approval.
This Agreement, including any exhibits, constitutes the entire Agreement of the Parties with
respect to its subject matter and supersedes all prior and contemporaneous representations,
proposals, discussions and communications, whether oral or in writing.
SECTION IX. SEVERABILITY
Each paragraph or provision of this AGREEMENT is severable from each other provision, and if
any provision or part thereof is declared invalid, the remaining provisions shall nevertheless
remain in full force and effect.
SECTION X. RECORDS
COUNTY shall maintain and keep records of all expenditures and obligations incurred pursuant
to this Agreement and all income and fees received thereby according to generally recognized
accounting principles. Such records and/or animal control operations of COUNTY shall be open
to inspection and audit by CITY or its authorized representative as is deemed necessary by the
CITY’s City Manager, or designated representative, upon written notice to COUNTY.
SECTION XI. NO THIRD-PARTY BENEFICIARIES
This Agreement between the Parties is intended for the mutual benefit of the two signing Parties
only. No rights are created under this Agreement in favor of any third party or any party who is
not a direct signatory to this Agreement.
SECTION XII. NONDISCRIMINATION
COUNTY shall not discriminate in the provision of services, allocation of benefits,
accommodation in facilities, or employment of personnel on the basis of race, ethnicity, religious
creed, color, national origin, ancestry, age, physical disability, mental disability, medical
condition, marital status, sex, sexual orientation, or gender identity in the performance of this
Agreement; and, to the extent they shall be found to be applicable hereto, shall comply with the
provisions of the California Fair Employment and Housing Act (Gov. Code 12900 et. seq.), the
Federal Civil Rights Act of 1964 (Pub. L. 88-352) and the Americans with Disability Act of 1990
(42 U.S.C. 12101 et seq.).
SECTION XIII. DISPUTE RESOLUTION AND VENUE
A. The Parties shall attempt to resolve any disputes amicably at a working level. If that is not
successful, the dispute shall be referred to the senior management of the Parties.
B. Prior to filing any legal action related to this Agreement, the Parties shall be obligated to attend
a mediation session in Riverside County before a neutral third-party mediator. A second
mediation session shall be required if the first session is not successful. The Parties shall share
the cost of the mediations.
C. This Agreement shall be governed by the laws of the State of California. Any legal action
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related to the performance or interpretation of this Agreement shall be filed only in the Superior
Court of the State of California located in Riverside, California, and the Parties waive any and
all provisions of law providing for a change of venue to another location.
SECTION XIV. ASSIGNMENT
This Agreement shall be binding upon COUNTY and its successors. Neither this Agreement nor
any part thereof nor any moneys due or to become due hereunder may be assigned by the Parties
without the prior written consent of the other Party. CITY and COUNTY hereby agree to the full
performance of the covenants contained herein.
SECTION XV. NOTICES
All correspondence and notices required or contemplated by this Agreement shall be delivered to
the respective Parties at the addresses set forth below and are deemed submitted two (2) days after
their deposit in the United States mail, postage prepaid:
COUNTY:
Department of Animal Services Attention: Director
6851 Van Buren Boulevard Jurupa Valley, CA 92509
CITY:
City of La Quinta Attention: City Manager 78-495 Calle Tampico La
Quinta, CA 92253
SECTION XVI. CONTRACT PERFORMANCE
COUNTY’s Director of Department of Animal Services, or designated representative, shall meet
as necessary to discuss contract performance with CITY’s City Manager, or designated
representative.
SECTION XVII. HEADINGS
The Section and other headings contained in this Agreement are included for the purpose of
convenient reference only and shall not restrict, amplify, modify or otherwise affect in any way
the meaning or interpretation of this Agreement or the exhibits and schedules hereto.
SECTION XVIII. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be deemed
an original, but all of which together shall constitute one and the same Agreement, binding on all
of the Parties.
SECTION XIV. WAIVER OF BREACH, RIGHT OR REMEDY
The waiver by any Party of any breach or violation by another Party of any provision of this
Agreement or of any right or remedy permitted the waiving Party in this Agreement (a) shall not
waive or be construed to waive any subsequent breach or violation of the same provision, (b) shall
not waive or be construed to waive a breach of violation of any other provision, and (c) shall be in
writing and may not be presumed or inferred from any Party’s conduct. Except as expressly
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provided otherwise in this Agreement, no remedy conferred by this Agreement is intended to be
exclusive of any other remedy, and each and every remedy shall be in addition to every other
remedy granting in this Agreement or now or hereafter existing at law or in equity, by statute or
otherwise. The election of any one or more remedies by a Party shall not constitute a waiver of
the right to pursue other available remedies.
SECTION XV. INDEPENDENT CONTRACTOR
The COUNTY is acting as an independent contractor to the CITY under this Agreement. Each
Party to this Agreement shall have no power to incur any debt, obligation, or liability on behalf of
another Party to this Agreement.
SECTION XVI. COOPERATION, FURTHER ACT
The Parties shall cooperate fully with one another, and shall take any additional acts or sign any
additional documents as may be necessary, appropriate or convenient to attain the purposes of this
Agreement.
[Signature Provisions on Following Page]
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IN WITNESS WHEREOF, the Parties hereto have caused their duly authorized representatives to
execute this Agreement.
COUNTY OF RIVERSIDE,
a Political Subdivision of
the State of California
By:
Karen Spiegel, Chair
Board of Supervisors
CITY OF LA QUINTA,
a Charter City and Municipal Corporation
By:
Jon McMillen
City Manager
ATTEST:
Kecia R. Harper
Clerk of the Board
By:
Deputy
ATTEST:
Monika Radeva
City Clerk
By:
City Clerk
APPROVED AS TO FORM:
Gregory P. Priamos
County Counsel
By:
Darren C. Ziegler
Deputy County Counsel
APPROVED AS TO FORM:
By:
William H. Ihrke
City Attorney
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SCOPE OF ANIMAL FIELD SERVICES
CITY OF LA QUINTA
EXHIBIT A
The County of Riverside, on behalf of its Department of Animal Services (“COUNTY”), agrees
to provide the following animal field services for the City of La Quinta (“CITY”):
A.PROVISION OF FIELD SERVICES
The animal field services to be provided by COUNTY for CITY within the corporate limits of
CITY shall include the following activities:
1.Field Service Assistance: Respond to all calls for field service assistance pursuant to
the priority of calls as described in Section E below.
2.Impoundment: Impound dogs and livestock found at large and collect such impound
fees as established in the appropriate CITY municipal code.
3.Proper Care and Treatment: Provide humane care and treatment to any stray or
abandoned animal impounded by field personnel in accordance with State of California
(“State”) laws and regulations.
4.Animal Bites: Investigate reported bites by animals. COUNTY shall respond to all
reported bites by dogs, cats, or by suspected rabid or wild animals. COUNTY shall only
be responsible for administrative proceedings resulting therefrom.
5.Quarantine: Quarantine all animals suspected be rabid and/or that have bitten a person
as prescribed by the California Compendium of Rabies Control and Prevention, the State
law, COUNTY policy, and appropriate CITY municipal code (Title 10).
6.Stray and Barking Animal (Nuisance) Complaints: Respond to and process nuisance
complaints, including stray and barking animal complaints as referenced in County of
Riverside County Ordinance (Title 6) or appropriate City Municipal Code (Title 10).
COUNTY shall only be responsible for administrative enforcement proceedings
resulting therefrom.
7.Dead Animals: Remove dead animals from the public right-of-way except in such
cases where an animal is on a state highway within CITY limits. In such cases,
COUNTY shall immediately (or as soon as practicable) notify the State Department of
Transportation by telephone, facsimile, email or other means.
8.Return of Impounded Animals: Encourage the return of any lost/stray animal
impounded by field personnel while in the field to the rightful owner, subject to the
payment of impound fees. Ensure an opportunity for members of the public to report
lost and found animals online.
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9. Kennels and Catteries: COUNTY shall enforce the prohibition of kennels and catteries
as referenced in City Municipal Code Title 10, and Title 9.
10. Issuance of Warnings and Citations: Enforce all appropriate provisions of CITY’s
municipal code as necessary, including the issuance of warning notices or citations, for
violations of the provisions of said municipal code. COUNTY shall only be responsible
for administrative enforcement proceedings resulting therefrom.
11. Service to Public: Provide service to the public on matters covered in this Agreement
consistent with established policies and procedures that promote courteous and efficient
service and good public relations. Other policies and procedures notwithstanding,
COUNTY, in processing any type of complaint or request for service, shall indicate to
the caller that a response can be expected as per Section E below.
12. Field Services Related to Canine Licenses: COUNTY shall verify canine license
status when responding to requests for service or when responding to complaints about
animal behavior. The Animal Control Officer, as part of the officer's regular animal
control duties as defined by, but not limited to, the terms of this Agreement, shall
conduct license inspection activities during animal control investigations to ascertain
the number of unlicensed dogs, to license such dogs, and to foster compliance with
CITY’s municipal code.
13. Wildlife: COUNTY will not impound free roaming wildlife unless it is a danger to the
community, unhealthy, injured, or part of an animal cruelty or animal bite case.
14. Mutual Animal Welfare Programs: If mutually agreeable between the Parties,
COUNTY and CITY shall work together to establish animal welfare programs that
benefit the animals and residents of CITY.
15. COUNTY will perform humane investigations of suspected animal neglect and cruelty
and will be responsible for investigation, citation and preparing materials for
prosecution.
16. COUNTY and CITY will work together on educational outreach, promotion of
spay/neuter and vaccination clinics, other owner surrender diversion programs,
responsible pet ownership and adoption programs and activities.
17. In case of a disaster, COUNTY and CITY will work collaboratively on animal needs
and communication as it related to rescue, response and recovery efforts.
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B. SHELTER CARE AND DISPOSITION SERVICES
The COUNTY shall house CITY’s animals at the Coachella Valley Animal Campus, or other
County operated shelter at the County’s discretion, as set forth in Exhibit B.
C. PROVISION OF VEHICLES AND RADIO EQUIPMENT
COUNTY shall provide animal control vehicles and equip them with the appropriate animal
control boxes mounted on the truck chassis and with an air conditioning unit mounted on the
animal control truck boxes for use in the provision of services as set forth in this Agreement. The
COUNTY shall fuel and maintain said vehicles.
D. MISSING OR STOLEN ANIMALS
COUNTY shall file a report with the appropriate law enforcement agency within twenty-four (24)
hours if an impounded animal is missing or suspected to have been stolen from an animal control
vehicle or while in COUNTY’s custody. COUNTY shall indicate on the police report the
circumstances of the animal's disappearance.
E. PRIORITY OF FIELD SERVICES
1. “Services” are those enforcement activities rendered by COUNTY pursuant to the relevant
sections of CITY’s municipal code and related State law, and are assembled for into two
categories: Emergency and Non-Emergency.
2. “Priority Ranking” refers to the order of priority with which a call will be handled. All
calls will go directly to the dispatcher or assigned clerical staff for relay to the Animal
Control Officer. If a call is “exceptional,” a set forth in Section F below, it shall be referred
to the supervisor for evaluation and processing.
3. The following definitions of “Regular Service Hours,” “Limited Service Hours” and
“Holidays” are intended to identify the broad time frames during which specific levels of
service will be provided.
a. “Regular Service Hours” are between the hours of 7:30 am to 5:00 pm, Monday
through Friday, Holidays excepted.
b. “Limited Service Hours” are between the hours of 5:00 pm to 7:30 am, Monday
through Friday, all day Saturday, Sunday and on Holidays.
c. “Holidays” are those days as established by the COUNTY and the CITY where the
CITY or COUNTY is closed for service on a business day that would otherwise be
a regular service day.
4. Field service activities shall be performed daily and generally based on both the Priority
Ranking and the time a call for service is received in accordance with this Agreement. All
calls involving imminent danger shall be responded to within sixty (60) minutes if
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reasonably possible, subject to considerations involving the time of day, traffic conditions,
or other circumstances. An Animal Control Officer shall respond to animal medical
emergencies and other emergencies involving danger to humans within thirty (30) minutes
or less during Regular Service Hours, and within sixty (60) minutes or less during Limited
Service Hours and Holidays. CITY acknowledges that response time may be affected by
traffic congestion or other hindering circumstances uncontrollable by COUNTY.
COUNTY shall provide a means for responding to calls for service that take place during
Limited Service Periods which are of an emergent nature pursuant to this Exhibit A. Field
service personnel may be assigned to patrol and perform other service field tasks as defined
by COUNTY and CITY.
5. Telephone Service: The COUNTY shall respond to telephone calls for field services
during Regular Service Hours. Calls shall be received by the COUNTY answering service
during Limited Service Hours and on Holidays, as noted above. Calls answered by the
answering service will be handled on an emergency basis as outlined in this Exhibit A.
The dispatcher and/or clerical support staff shall maintain a detailed record of all requests
for service, both emergency and routine, received during Regular Service Hours and
Limited Service Hours, including time and date, when the calls were answered, and the
disposition of those calls. Records of these calls shall be maintained for at least thirty (30)
days.
6. The CITY and COUNTY agree that any incident reports to the COUNTY by residents or
through emergency services involving a dangerous, aggressive, wild, injured or sick animal
constitute an emergency and require immediate action by the COUNTY pursuant to this
Agreement. Calls for service received during Limited Service Hours that are not of an
emergent nature shall be answered by an answering service and referred to call-back on the
next business day during phone center operational hours. These calls will then be scheduled
for response in accordance with this Exhibit A.
7. Calls Considered Emergencies to be Handled Without Delay:
a. Animals endangering health or safety of the community.
b. Police Department requests for service
c. Sick or injured stray animals
d. Animals in distress
e. Humane investigations that are life threatening. (Depending on immediate
circumstances)
f. Dead animal removal that impedes traffic.
8. Calls Considered Non-Emergency to be Handled during Regular Service Hours:
a. Pick-up confined, healthy, stray-animals
b. Dead animal removal
c. Quarantine investigations
d. Leash law enforcement
e. Nuisance animal investigations
f. Permit investigations
F. EXCEPTIONS
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The Director of Animal Control, or designee, may, on a case-by-case basis, authorize variations
of priority when circumstances require. COUNTY shall provide a written report within five (5)
business days of making a determination that a variation in priority was required. Qualifying
incidents will be determined by the responding officer.
G. LICENSE FEES (Section 2 of Riverside County Ordinance 630)
Licenses shall be issued upon receipt of all licensing requirements including payment of the
license fees at the same rate as established in Section 2 of Riverside County Ordinance No. 630
and are subject to change as amended by COUNTY’s Board of Supervisors, from time to time.
H. RABIES VACCINATION CERTIFICATE DATA
Rabies vaccination certificates shall be collected from area veterinarians and downloaded into
COUNTY’s database after the data has been scrubbed of inconsistencies. Reminders of licensing
requirements shall be automatically generated and mailed to dog owners. Those owners who fail
to comply may be subsequently issued administrative citations. Remittance options include the
web licensing portal on COUNTY’s website, www.rcdas.org. COUNTY shall verify dog license
status when responding to requests for service or when responding to complaints. COUNTY
shall also provide an automated or manual verification system whereby owners can verify the
status of their animal’s license by telephone.
I. COLLECTION OF LICENSE FEES:
CITY authorizes COUNTY to issue and collect the fees for canine licenses and retain ten dollars
($10) per license on any and all canine license revenue generated by CITY residents during the
term of the Agreement. All fees collected for canine licenses shall be accounted for by the
COUNTY on a monthly basis and the COUNTY shall credit to CITY the net amount of license
fees collected for each month. For purposes of this Agreement, the net amount of license fees
shall mean the total amount of license fees collected in a month less the sum total of $10 per
each canine license issued and shall be separate and apart from the monthly compensation rate
due and payable by the CITY as required in Exhibit C, Payment Provisions.
/
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SCOPE OF ANIMAL SHELTER SERVICES
CITY OF LA QUINTA
EXHIBIT B
The County of Riverside, on behalf of its Department of Animal Services (“COUNTY”), agrees
to provide the following Animal Shelter Services for the City of La Quinta (“CITY”). All
capitalized terms set forth herein are defined in Section B below.
A. COUNTY ANIMAL SHELTER LOCATION
1. Shelter Location: The COUNTY shall maintain CITY’s animals at the Coachella Valley
Animal Campus (“Shelter”), or other shelter operated by COUNTY at COUNTY’s
discretion.
The COUNTY shall be responsible for the operation and maintenance of its shelters and
the care of the animals on a twenty-four (24) hour basis.
2. Shelter Hours of Operation: COUNTY shall maintain hours of operation at the Shelter
to provide maximum public access to the animals, to the extent possible.
B. DEFINITIONS
1. Animal Shelter Services” shall include the following activities and services:
a. Impoundment, admittance, receipt of, care of, custody of and/or feeding of any and
all stray animals.
b. Redemption, treatment, sale, adoption, and/or disposal of all animals.
c. Counseling and advising animal owners.
d. Posting on Shelter’s website of photographs of all newly impounded animals and
identifying each animal individually.
e. Ensuring that all dogs, four (4) months and older, released from the COUNTY to a
resident of County of Riverside are licensed, microchipped, and spayed/neutered
and, if not licensed, to sell license to the owner or other person taking custody of
such dog. In accordance with COUNTY ordinances, require the micro-chipping of
released animals at the owner’s expense.
f. Humane euthanasia of animals as lawful and necessary, including the creation of a
log detailing those animals that are euthanized and the reasons for such euthanasia
on an animal-by-animal basis. This log shall include whether the animal was
unhealthy and/or unsuitable for adoption.
g. Proper disposal of dead animals at the rate as set forth in Exhibit C, Payment
Provisions.
h. “Care” includes, but is not limited to providing a safe, temporary refuge for any
animal impounded, and providing needed medical services for injured/sick animals
or transfer of animal to the appropriate agency.
2. “Adoptable Animal” shall mean an animal eight (8) weeks of age or older that at or
subsequent to the time the animal is impounded or taken into possession, has manifested
no sign of disease, injury, or congenital or hereditary condition that adversely affects the
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health or temperament of the animal, or that is likely to adversely affect the animal’s health
in the future. Dogs declared “vicious” or “potentially dangerous” under State and/or local
laws shall be deemed unadoptable.
3. “Treatable” shall mean an animal with a medical condition such as skin problems, bad flea
or skin infestations, a broken limb, abscesses, or problems that may be treated with
appropriate resources, holding space, treatment and/or time. “Treatable” shall also mean
an animal with behavioral conditions that may be corrected with time and proper training,
such as chasing animals/objects, food aggression, etc.
4. “Untreatable Animal” shall mean any animal that is irremediably suffering from a serious
illness or physical injury or behavioral condition and shall not be held for owner
redemption or adoption.
5. “Impounded Animal” shall include animals found running at large, removed from private
property, or that are taken into the shelter by COUNTY or law enforcement.
6. “Seized Animal” shall include animals that are confiscated under Penal Code 597.1 from
an owner when ordered by a court of competent jurisdiction, whether the seizure was
determined justified or not, when exigent circumstances exist.
C. SCOPE OF ANIMAL SHELTER SERVICES
1. Treatment of Animals: COUNTY shall provide adequate care and treatment of CITY’s
animals whiles in custody of COUNTY to ensure that impounded animals are provided
with humane and appropriate levels of care, including a clean environment, fresh water,
adequate nutrition and appropriate medical care.
2. Level of Service Provided: COUNTY shall provide Animal Shelter Services as defined
in this Agreement. COUNTY’s policies and procedures for Animal Shelter Services shall
be based on standards and/or guidelines derived from reputable animal care organizations
including, but not limited to, the Humane Society of the United States, American Humane
Association and American Veterinary Medical Association.
3. Feeding Protocols: All animals shall be fed in amounts appropriate to meet their
nutritional needs.
4. Disease Control and Sanitation: COUNTY shall maintain the Shelter in a clean and
sanitary condition. COUNTY’s policies and procedures may include beneficial standards
and/or guidelines derived from reputable animal care organizations including, but not
limited to, the Humane Society of the United States, American Humane Association and
American Veterinary Medical Association.
5. Provision of Personnel and Supplies: COUNTY shall provide personnel, supplies,
materials, medication, pharmaceuticals, and equipment, including forms and reports, to
perform all aspects of the Animal Shelter Services described herein.
6. Holding Periods: COUNTY shall hold all stray-impounded animals, not otherwise owner
identifiable, for the holding periods as required by State law.
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7. Euthanasia: Humane euthanasia services shall be provided as required for impounded
animals held at the Shelter for the lawful number of days, if such animal is not reclaimed
by the animal’s owner and is deemed not adoptable by COUNTY. Untreatable Animals
that are irremediably suffering from a serious illness or severe injury may not be held for
owner redemption or adoption. Only euthanasia methods approved by the American
Veterinary Medical Association shall be used. Records shall be kept for a period of not
less than three (3) years on each euthanized animal shall include the following information:
breed; sex; color; weight; other distinguishing characteristics; date, time and location
where animal was found; method of euthanasia, and reason for use of method.
8. Quarantine: COUNTY shall quarantine, as prescribed by the California Compendium of
Rabies Control and Prevention, State law, COUNTY and CITY policy, all animals
suspected of being rabid, or involved in a bite investigation.
Impoundments and Quarantines: COUNTY shall house, feed and care for all animals
impounded and/or quarantined at the Shelter. Quarantined animals may be quarantined at
the owner’s home or an alternate location.
9. Animals Surrendered by their Owners: Any pet surrendered by the owner to an Animal
Control Officer and transported to the COUNTY shelter shall incur prevailing owner
surrender charges. Such fees shall be collected from the owner and conveyed to the
COUNTY, or be charged directly to the CITY at the established stray animal rate.
a. Animals Surrendered by their Owners: Owner Surrenders will be impounded on
a case by case basis. Diversion programs will be offered to assist with pet retention.
CITY shall direct their constituents to consult with COUNTY to surrender their pet.
COUNTY will offer CITY’s constituents assistance through diversion programs.
10. Any pet surrendered by the owner to an Animal Control Officer and transported to the
COUNTY shelter shall incur prevailing owner surrender charges. Such fees shall be
collected from the owner and conveyed to the COUNTY, or be charged directly to the
CITY at the established stray animal rate. CITY shall not accept owner surrenders in
the field prior to the constituent consulting the COUNTY.
11. Wildlife: COUNTY Control Officers will work with constituents to ensure public safety
while maintaining wildlife in the wild. COUNTY Control Officers will triage wildlife
reports to determine the appropriate response. Wildlife will be impounded if there is a public
safety hazard, if the animal’s welfare is at risk, if the animal is injured or orphaned, if the
animal has been involved in a bite, or involved in an animal cruelty investigation.
12. Vicious and Potentially Dangerous Dogs: Any dog declared or determined to be vicious
/dangerous, as set forth in CITY’s municipal codes (Title 10), and in custody of COUNTY
either under impoundment or quarantine shall be deemed unsuitable for adoption and shall
not be released except as required by State law or at the direction of the Director of Animal
Services.
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13. Incoming Animal Identification: Incoming animals shall be checked immediately for
collar tags and scanned for microchip by qualified Shelter staff within one (1) hour of
arrival to the Shelter. Shelter staff shall make all attempts to notify owners within twenty-
four (24) hours of an Impounded Animal delivered by CITY to COUNTY. Animal Control
Officers shall attempt to return animals in the field prior to delivering the impounded
animal to the shelter. Animal Control Officers shall scan animals in the field for
microchips, call phone numbers on tags or research license numbers in an effort to reunite
animals in the field.
14. Incoming Animal Examinations/Assessments: A cursory exam of an animal shall be
performed within twelve (12) hours, except during Limited Service Hours when the
examination will be performed within twenty-four (24) hours. Incoming animal
assessment shall include the following:
a. A physical examination to determine if a medical condition exists which requires a
veterinarian’s attention
b. Routine vaccinations and de-worming, as needed
c. External parasite treatment, as needed
d. Document the animal’s incoming weight
e. Scan for microchip identification
f. Establish unique identifier for the animal
g. Document any identifying features or abnormalities. The COUNTY shall properly
document on an animal-by-animal basis that an examination/assessment has been
performed.
15. Enforcement: Enforce all relevant provisions of CITY’s municipal code and State law as
may be applicable to animals housed, kept or maintained at the Shelter.
16. Adoption: Animals identified as being available for adoption shall be up for adoption in
the shelter or off-site location, or by posting online.
17. Spay and Neuter: COUNTY shall ensure that all dogs and cats adopted from the Shelter
are spayed or neutered, or that adequate provisions are made for such spaying or neutering
if COUNTY transfers any animals, or if an adopted animal is unable to receive spaying or
neutering due to a medical condition.
In accordance with California Food and Agricultural (“F&A”) Code Sections 30503 and
31751.3, if veterinarian employed at the Shelter certifies that a dog or cat is too sick or
injured to be spayed or neutered, the COUNTY shall collect a spay/neuter deposit from the
adopter or purchaser and this deposit shall be deposited into a segregated fund maintained
by the COUNTY. The deposit shall be fully refunded to the adopter or purchaser if proof
of sterility is provided within thirty (30) business days from the date of surgery, at which
the deposit is forfeited in accordance with F&A Code Sections 30503 and 31751.3. Spay
and neuter deposits shall only be used by the COUNTY for canine and feline spay and
neuter programs.
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18. Microchipping: In accordance with California Food and Agricultural (“F&A”) Code
Sections 31108.3 and 31752.1, COUNTY shall ensure that all dogs and cats being
reclaimed, adopted, or transferred to a new owner are microchipped with current
information prior to leaving the shelter.
19. Community Adoption Partners: COUNTY shall comply with F&A Code Sections 31108
and 31752 that provide that any stray dog or cat that is impounded “shall, prior to the
euthanasia of that animal be released to a nonprofit, as defined in Section 501(c)(3) of the
Internal Revenue Code, animal rescue or adoption organization if requested by the
organization prior to the scheduled euthanasia of that animal. The public or private shelter
may enter into cooperative agreements with any animal organization or adoption
organization. The public or private shelter or organization must be approved by COUNTY
prior to the transfer of any animals. In addition to any required spay or neuter deposit, the
public or private shelter, at its discretion, may assess a fee, not to exceed the standard
adoption fee, for animals adopted or released.”
20. Foster Care Placement: Certain animals may be placed in COUNTY’s foster care
placement program so to improve animal care, give certain animals a better chance of
adoption, and lift the spirits and morale of staff and volunteers.
21. Community Cat Program (CCP): COUNTY shall determine a cat’s eligibility for the
CCP. If it is determined that a cat is eligible, the cat will be spayed/neutered, vaccinated,
and eartipped. Once cat has recovered, the cat will be returned to place of origin.
22. Drug Enforcement Agency (DEA): COUNTY shall comply with all Drug Enforcement
Agency (DEA) regulations regarding storage, record-keeping, inventory, use, and disposal
of all controlled substances.
23. Staffing and Volunteers: COUNTY shall recruit and supervise all necessary personnel
for the office, kennel, veterinary and other areas of the Shelter. Staffing shall include any
and all full or part-time personnel and shall include the recruitment, supervision and
assignment of volunteers in suitable Shelter-related activities. Personnel employed at the
Shelter in the performance of Shelter-related activities shall be designated as COUNTY
employees and any and all volunteers engaged in Shelter activities shall participate in
activities designated by COUNTY and shall be under the auspices of COUNTY. Use of
volunteers at the Shelter shall be determined by COUNTY.
24. Missing Animals: COUNTY shall notify an appropriate law enforcement agency
immediately of any animal missing from the Shelter that had previously been impounded
and/or in protective custody.
25. CITY Access: COUNTY shall provide access of the entire Shelter to the authorized
representatives of CITY during Regular Service Hours or at such other times upon written
notice.
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26. Livestock and Fowl Care: COUNTY shall provide food, care and shelter to livestock and
fowl, either at the Shelter or at another location, when such animals cannot be cared for at
the Shelter.
Costs of housing any livestock or fowl, regardless of Shelter location shall be charged to
the owner of the animal, if known. If the animal’s owner wishes to redeem the animal, the
owner shall first pay all applicable fees and charges at the Shelter; except as otherwise
required by law, then and only, will the COUNTY authorize release of the animal.
COUNTY shall notify CITY in writing when said expenses reach the amount of $5,000 or
greater per incident. Such expenses shall not exceed the amount of $25,000 per incident
unless authorized in writing by CITY.
27. Animal Disposal: COUNTY shall prohibit any animal whether dead or alive, which has
been impounded, in custody, or in quarantine at the Shelter to be given away, disposed of,
traded, sold or in any manner given over to another person, organization or entity for
experimentation, regardless of purpose. COUNTY shall be responsible for the disposal of
animal remains in its custody or control, subject to applicable State laws.
D. COMPENSATION
1. Compensation for Animal Shelter Services: Additional compensation for Animal
Shelter Services may be required. Additional costs for large animal sheltering are incurred
at $20 per animal, per day for horses and cattle, and $12 per animal, per day for swine,
goats and sheep in accordance with COUNTY’s Animal Control Ordinances and shall be
billed based on actual sheltering on a monthly basis.
2. Impound/Quarantine Fees: CITY shall be responsible for all costs associated with any
and all animals seized within the CITY boundaries and brought to COUNTY which are
held in Shelter, including facilities that have agreements with the COUNTY to provide
additional shelter services under the supervision of the COUNTY. This includes, but is not
limited to, animals held in association with any criminal prosecution of animal abuse and
welfare cases, animals being held as evidence in a court filing, or rabies quarantine. The
COUNTY agrees to assist the CITY in seeking reimbursement from the owner by
providing invoices for all services provided. All services provided to each animal involved
shall be charged as of the current date including but not limited to the following: IMP 1-
collection; State Fine 1-collection, Board collection- all fees due; QT Board collection-if
applicable; Rabies Vaccination collection- if applicable; DA2PPV collection; Bordatella
collection; microchip collection; any and all medications provided to each animal; and
personnel charges. All fees will be in accordance with the COUNTY’s current fee schedule.
3. Outreach Activities: CITY shall work with COUNTY to promote responsible pet
ownership, lost and found animals, mutually agreeable animal welfare programs,
Spay/Neuter Services, and adoption of animals through its own educational outreach, and
through its own social media pages. If requested by CITY, the daily flat rates for
educational outreach events, vaccination clinics or spay/neuter clinics shall be billed based
actual outreach days scheduled at the rates below:
176
Agreement No. 21-002
B-7
a. Vaccination or Spay/Neuter Clinic: The cost includes staff, vaccinations and
microchips, free to constituents with a two hundred (200) animal cap per
event. The clinics are billed on actual use.
b. Education Outreach Event: The cost to staff an outreach event for the purpose
of educating CITY constituents. The outreach events are billed on actual
use.
177
Agreement No. 21-002
C-1
PAYMENT PROVISIONS
CITY OF LA QUINTA
EXHIBIT C
City of La Quinta (“CITY”) shall compensate the County of Riverside (“COUNTY”) on a
monthly basis all fees and rates in accordance with the COUNTY’s current fee schedule as set
forth below, subject to any applicable changes in the rates and fees adopted by the Board of
Supervisors of COUNTY:
A.Animal Field and Sheltering Services Rates*
Service Impounds Amount Total Yearly Monthly
Installments
Animal Control Officer (FTE) N/A $212,846.40 $212,846.40 $17,737
Overtime (Estimated)** N/A $142.12/hr. $27,145 $2,262
Animal Sheltering* 50 $25.80/day $12,900 $1,075
Wildlife Impounds* 67 $138/ea. $9,246 $771
Deceased Animal Pick-Up
and Disposal* 72 $70/ea. $5,040 $420
Operation & Maintenance* 50 $10.44/ea. $522 $44
License Processing Fee** N/A $10.26/ea. $13,913 $1,160
Total Cost Estimate $281,612 $23,469
*Yearly cost estimate based on statistics provided by CITY of its prior year’s impound rate of
approximately 50 stray dogs and cats per year, based on an average length of stay of ten (10)
kenneling days. CITY will be billed based on actual statistics each month.
**Overtime and license processing are estimated based on prior year’s statistics. This fee will be
billed based on actual usage.
City shall be provided with actual impound statistics each month that detail the number of
animals impounded and the number of kenneling days. Rates are established by the Board of
Supervisors and are subject to change as approved by COUNTY from time to time.
Large Animal Sheltering: $20/animal (horses, ponies, cattle) per day of sheltering.
Large Animal Sheltering: $12/animal (swine, goats, sheep) per day of sheltering.
B.Collection of License Fees
CITY authorizes COUNTY to issue and collect the fees for canine licenses and retain the License
Processing Fee on any and all canine license revenue generated by CITY residents during the
term of the Agreement. All fees collected for canine licenses shall be accounted for by the
COUNTY on a monthly basis and the COUNTY shall credit to CITY the net amount of license
fees collected for each month. For purposes of this Agreement, the net amount of license fees
178
Agreement No. 21-002
C-2
shall mean the total amount of license fees collected in a month less the sum total of the
License Processing Fee per each canine license issued and shall be separate and apart from the
monthly compensation rate due and payable by the CITY as set forth above in Section A.
C. Impound/Quarantine Fees
CITY shall be responsible for all costs associated with any and all animals seized within the
CITY boundaries and brought to COUNTY held in the Shelter, including facilities that have
agreements with the COUNTY to provide additional shelter services under the supervision of the
COUNTY. This includes, but is not limited to, animals held in association with any criminal
prosecution of animal abuse and welfare cases, animals being held as evidence in a court filing,
or rabies quarantine. The COUNTY agrees to assist the CITY in seeking reimbursement from the
owner by providing invoices for all services provided. All services provided to each animal
involved shall be charged as of the current date including but not limited to the following: IMP 1
– collection; State Fine 1-collection, Board collection- all fees due; QT Board collection-if
applicable; Rabies Vaccination collection- if applicable; DA2PPV collection; Bordatella
collection; microchip collection; any and all medications provided to each animal; and personnel
charges.
D. Op tional S ervices at City’s Request
1. Vaccination or Spay/Neuter Clinic: The service provided herein shall be free to constituents,
with a two hundred (200) animal cap per vaccination clinic, or thirty (30) spay and/or neuter
surgeries per spay/neuter clinic. Billed on actual use.
2. Education Outreach Event: The cost for staff an outreach event for the purpose of educating
CITY constituents. Billed on actual use.
179
180
SUBMITTAL TO THE BOARD OF SUPERVISORS
COUNTY OF RIVERSIDE, STATE OF CALIFORNIA
Page 1 of 3 ID# 14893 3.4
MEETING DATE:
Tuesday, June 08, 2021
ITEM: 3.4
(ID # 14893)
FROM : ANIMAL SERVICES:
SUBJECT: ANIMAL SERVICES: Approval of Animal Services Contract Rates for Contract
Cities for Field, Shelter and Licensing Services for Fiscal Year 2021/2022. All Districts. [$0]
RECOMMENDED MOTION: That the Board of Supervisors:
1.Approve and Adopt the rates as listed on Attachment A for contract animal shelter, field,
and license services for contract cities for fiscal year 21/22 consistent with Board Policy
B-4.
ACTION:Policy
____________________________________________________________________________
MINUTES OF THE BOARD OF SUPERVISORS
ATTACHMENT 2
181
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
Page 2 of 3 ID# 14893 3.4
C.E.O. RECOMMENDATION: Approve
BACKGROUND:
Summary
The Department of Animal Services (DAS) is submitting the FY 2021-22 rates for the contract
field, shelter, and license services. DAS is required, per Board Policy B-4, to maintain full cost
recovery for all costs incurred through our contract city services.
The Auditor-Controller's Office (ACO) reviewed the proposed rates and concurred that the rates
do not currently recover the cost of providing services to contracting cities. As such, the general
fund is supporting a portion of the cost associated with providing the service to the cities.
Further, the full cost recovery rate presented in Attachment A of the Form 1 1 will need to be
reviewed by the ACO next fiscal year prior to full adoption to ensure the following: 1) a
reasonable methodology has been adopted to calculate the rate for services, and 2) the cost
used to calculate the rates are an actual reflection of the cost. All rates and licensing fees in
Attachment A are in accordance with state law.
DAS provides services to the unincorporated areas of Riverside County, as well as 14 contract
cities within Riverside County and four contracted cities in San Bernardino County. City
contracts include service provisions for a combination of sheltering, licensing, and field services.
Contract city revenue comprises 70% of all revenue collected by DAS. Previously, all contract
city rates were included in Ordinance No. 630 which made it difficult to update the rates timely
since each update necessitated an ordinance amendment. DAS desires to remove the contract
rates from Ordinance No. 630 to streamline and create an efficient rate review process. The
rates charged to contract cities are not required to be adopted by ordinance under the law. Each
city enters into a negotiated contract with the County for DAS services subject to both Board of
Supervisors and City approval.
DAS will increase rates incrementally for each current contract City over the course of two fiscal
years to achieve full cost recovery. New contract City agreements shall initiate services at the
full-cost recovery rate.
Impact on Residents and Businesses
The revised rates and licensing fees are necessary to keep up with the on-going operational
costs associated with providing efficient services and essential programs to Riverside County
FINANCIAL DATA Current Fiscal Year: Next Fiscal Year: Total Cost: Ongoing Cost
COST $ 4,633,671 $ 5,213,553 $ 6,015,051 $ 6,015,051
NET COUNTY COST $ 0 $ 0 $ 0 $ 0
SOURCE OF FUNDS: 100% Contract Revenue Budget Adjustment: No
For Fiscal Year: 21/22
182
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
Page 3 of 3 ID# 14893 3.4
residents and their animals. Further Board of Supervisors Policy B-4 requires full cost recovery
for the actual cost of providing the services to the cities so as to ensure that the County is not
subsidizing other public agencies to the detriment of the County’s own operations.
Additional Fiscal Information
The revenue forecast for FY 20/21 under the current rate structure is $4,633,671. If the
proposed rates are approved, revenue is estimated to increase to $5,213,553 for FY 21/22, with
a variance of $579,882. The revenue variance will continue to expand each fiscal year
thereafter.
Service FY 20/21 FY 21/22 FY 22/23
Animal Control Officer $2,762,240 $2,992,050 $3,394,485
Animal Control Officer
Overtime $315,968 $346,774 $389,409
License Processing $324,361 $325,981 $334,241
Kenneling Days $1,231,102 $1,548,748 $1,896,916
Total Projected Revenue $4,633,671 $5,213,553 $6,015,051
Attachment:
1.Proposed Rates Summary Worksheet
183
Department of Animal Services
Julie Bank
Director of Animal Services
Riverside County
DEPARTMENT OF ANIMAL SERVICES
6851 Van Buren Blvd, Jurupa Valley, CA 92509
(951) 358-7387 FAX (951) 358-7300 TDD (951) 358-5124
Website: www.rcdas.org
Last edited on April 23, 2021
DEPARTMENT OF ANIMAL SERVICES
PROPOSED ANIMAL CONTROL OFFICER RATES
ANIMAL CONTROL OFFICER (ACO)
POSITION
CURRENT RATE
(BOS approved
Jan 2020 – Yr. 1)
PROPOSED RATE FY
2021/2022
FULL COST RECOVERY RATE
FY 2022/2023
ACO (Hourly Rate) $83 $102.33 $121.70 + CPI
ACO (Overtime) $111 $142.12 $157.69 + CPI
PROPOSED DAILY SHELTERING RATE
SERVICE
CURRENT RATE
(BOS approved
Jan 2020 – Yr. 1)
PROPOSED RATE FY
2021/2022
FULL COST RECOVERY RATE
FY 2022/2023
Daily Sheltering Rate $20 $25.80 $31.60 + CPI
PROPOSED LICENSE PROCESSING FEES
SERVICE
CURRENT RATE
(BOS approved
Jan 2020 – Yr. 1)
PROPOSED RATE FY
2021/2022
FULL COST RECOVERY RATE
FY 2022/2023
License Processing Fee $10 $10.26 $10.52 + CPI
184
City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND THE LA
QUINTA EMPLOYEES’ ASSOCIATION THROUGH FISCAL YEAR 2021/22
RECOMMENDATION
Adopt a Resolution approving the ratification of Memorandum of
Understanding agreement between the City of La Quinta and the La Quinta
Employees’ Association for Fiscal Year 2021/22.
EXECUTIVE SUMMARY
•The current Memorandum of Understanding (MOU) between the City of
La Quinta (City) and the La Quinta Employees’ Association (Association)
will expire on June 30, 2021.
•On May 19, 2020, Council approved a Side Letter Agreement with the
La Quinta Employees’ Association implementing a salary and benefits
plan freeze for Fiscal Year 2020/21 due to the economic impact of the
COVID-19 pandemic and the City’s projected financial deficit.
•The City and the Association met and conferred on matters relating to
employment conditions and employee/employer relations, including
compensation, benefits, and other terms of employment.
•The recommended MOU (Exhibit A of the Resolution) includes lifting
the salary and benefits plan freeze, modifications to the term,
compensation, benefits, and the annual performance review program.
FISCAL IMPACT
The cost to implement the salary schedule structure adjustment and related
benefit adjustments is $185,514, which is included in the 2021/22 Budget.
CONSENT CALENDAR ITEM NO. 9
185
BACKGROUND/ANALYSIS
The City’s negotiating team met in good faith with the employee
representatives of the Association in accordance with the Meyers-Milias-Brown
Act regarding compensation, benefits, and other terms and conditions of
employment. As a result of these meetings, an agreement was reached, and
on April 27, 2021, the Association ratified the proposed Memorandum of
Understanding for a twelve (12) month period, ending June 30, 2022. A
summary of the most significant changes from the previous MOU is outlined
below.
Term One (1) year, beginning July 1, 2021, end ending June
30, 2022.
Compensation 1.New Salary Schedule reflecting 2.2% World at
Work salary structure market adjustment for the
calendar year 2019.
2.Reinstatement of normal salary schedule step
progression for all members represented by the
Association effective July 1, 2021 as well as a
transition to normal step progression on
hire/promotion date beginning in 2021/2022.
3.Full classification and compensation market study
to be completed before June 30, 2022.
Benefits 1.Existing benefit cap increased to $1,742 per
month; August 2021 medical reopener.
2.$250 Section 125 benefit allowance during 2022
Open Enrollment period for eligible employees.
3.$200 Annual Wellness Dollars Program replacing
City’s Fitness Membership Contribution.
Annual
Performance
Review Schedule
Annual Performance Reviews will be due on the
anniversary of the date of hire, promotion, or
reclassification date.
ALTERNATIVES
The LQCEA and City’s negotiation team have worked in the true spirit of
cooperation to serve the needs of both parties equitably. Approval of this MOU
will conclude a successful labor negotiation process.
Prepared by: Chris Escobedo, Community Resources Director
Approved by: Jon McMillen, City Manager
186
RESOLUTION NO. 2021 -
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, APPROVING
AND ADOPTING A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF LA
QUINTA AND THE LA QUINTA CITY EMPLOYEES’
ASSOCIATION COMMENCING ON JULY 1, 2021,
AND TERMINATING JUNE 30, 2022
WHEREAS, the City of La Quinta (City) and the La Quinta Employees’
Association (Association), the recognized organization representing its
members, have met and conferred over wages, hours, terms, and conditions
of employment pursuant to Government Code 3500, as amended; and
WHEREAS, on June 19, 2018, the City Council adopted Resolution No.
2018-034 approving the current Memorandum of Understanding (MOU)
between the City and LQCEA, executed on July 1, 2018, expires June 30,
2021; and
WHEREAS, the City and the Association have negotiated a MOU for a
12-month period commencing July 1, 2021, and terminating June 30, 2022;
and
WHEREAS, the Association ratified the Memorandum of Understanding
on April 27, 2021; and
WHEREAS, this document will supersede any prior resolutions and
amendments, and may be changed only upon approval of the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
SECTION 1. The City does hereby approve, ratify, and authorize
implementation of each economic and non-economic benefit and right set
forth in the Memorandum of Understanding between the City and the
Association, attached and incorporated herein as Exhibit “A’” and said to the
extent the City may legally do so in accordance with the time constraints of
said Memorandum of Understanding.
187
Resolution No. 2021 – xxx
LQCEA Memorandum of Understanding FY 2021/22
Adopted: (date)
Page 2 of 2
PASSED, APPROVED, and ADOPTED at a regular meeting of the La
Quinta City Council held on this 15th day of June, 2021, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
____________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
188
2021/22 MOU -1-
This Memorandum of Understanding ("MOU") is made and entered into
by and between the CITY OF LA QUINTA ("CITY") and the LA QUINTA CITY
EMPLOYEES' ASSOCIATION ("ASSOCIATION").
WHEREAS, the CITY and the ASSOCIATION have met and conferred in
good faith with respect to the wages, hours, and terms and conditions of
employment of CITY employees and all other subjects within the scope of
bargaining under the Meyers-Milias-Brown Act (Government Code Section
3500, et seq.), and have reached an agreement that they wish to set forth in
writing in the form of this MOU;
NOW, THEREFORE, the CITY and the ASSOCIATION agree as follows:
SECTION 1: TERM
The provisions of this MOU are effective July 1, 2021 and shall continue for a
twelve (12) month period, ending June 30, 2022.
This MOU is intended to and shall supersede previous MOUs dated July 1,
2018, and any side letters or amendments.
SECTION 2: COMPENSATION
2.1 Salary
The 2020/21 Salary Freeze approved on May 19, 2020, for members
represented by the ASSOCIATION, is suspended effective July 1, 2021,
restoring all normal salary schedule step progression for members
represented by the ASSOCIATION effective as of the 2021/22 Salary Schedule
effective date. Employees shall advance one step on the salary schedule
effective July 1, 2021.
The 2019 World at Work salary schedule structure market adjustment
suspended on July 1, 2020, for members represented by the ASSOCIATION,
is restored effective July 1, 2021. The 2021/22 Salary Schedule reflects a
2.2% World at Work salary schedule structure market adjustment for 2019 as
agreed upon by the CITY and ASSOCIATION. The Salary Schedule is
attached hereto as "Exhibit 1", and by this reference made a part hereof,
shall become effective on July 1, 2021, and shall remain in effect during
the entire term (July 1, 2021, through June 30, 2022) of this MOU, unless
modified in writing by mutual agreement of both parties.
2.2 Merit Salary Increase
Employees receiving an overall “successful” rating will be eligible for their
normal step progression advancing one step on the salary plan/schedule.
MEMORANDUM OF UNDERSTANDING
RESOLUTION NO. 2021-XXX
EXHIBIT A
189
2021/22 MOU -2-
effective on the anniversary of the date of hire or the date upon which they
were most recently promoted/reclassified.
2.5 Classification and Compensation Market Study
The parties agree to a full classification and compensation market study using public
and private sector comparisons to be completed before June 30, 2022.
SECTION 3: EMPLOYEE BENEFITS
The 2020/21 Benefit Freeze approved on May 19, 2020, for members
represented by the ASSOCIATION, is suspended effective July 1, 2021.
3.1 Retirement
3.1.1 Employer/Employee Obligations
For purposes of the CITY's election to pay to the California Public Employees'
Retirement System (CalPERS), effective July 1, 2013, the CITY shall pay to
CalPERS on behalf of each full-time, regular employee, the required employer
contribution, and an amount equal to 0% of the required member contribution
to CalPERS. Effective July 1, 2013, each full-time, regular employee shall pay
an amount equal to 100% of the required member contribution to CalPERS,
not to exceed eight percent (8%).
3.1.2 Public Employees' Retirement System (PERS) Retirement
The CITY participates in the PERS retirement plan, and currently pays the full
cost of the employer share of the PERS retirement benefit for qualified Regular
Full-time and Regular Part-time Employees. Each Regular Full-time and Part-
time Employee shall pay an amount equal to 100% of the required member
contribution to PERS. Any Employee hired on or after January 1, 2013, shall
be subject to the following retirement formulas with the retiree’s annuity
based on the average of the Employee’s three (3) highest paid consecutive
years, in accordance with the CITY’s contract with PERS and the Public
Employees’ Pension Reform Act of 2013 (PEPRA):
•Classic Employees (current PERS members) hired on or after January 1,
2013: 2% @ 60.
•New Employees (new PERS members) hired on or after January 1, 2013:
2% @ 62.
3.1.3 Unused Sick Leave Election
Government Code Section 20965 and the CITY's contract for retirement
benefits with CalPERS permits conversion of unused sick leave to service
credit, pursuant to certain restrictions. Upon retirement, employees are
required to complete the "Unused Sick Leave Election Form" prior to receiving
their final paycheck. Upon retirement, employees will have the option of
selecting one of the following: (1) receiving payout for the full amount of
unused sick leave (pursuant to the payout schedule contained in Personnel
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2021/22 MOU -3-
Policy Section 14.20.4, (2) receiving payout for a set amount of unused sick
leave and requesting conversion to service credit of the remainder; or (3)
converting the entire amount of unused sick leave to service credit, waiving
their right to a payout for unused sick leave.
3.2 City Benefit Contribution
Effective July 1, 2021, the maximum CITY benefit contribution is $1,742 per
month for all regular full-time employees to be used for medical, dental,
vision, and general life insurance benefits.
Employees who elect a health insurance program (medical, dental, vision, and
standard life insurance) that is less than $1,742 can elect to use any unused
portion of the CITY contribution up to a maximum of $250 for eligible
additional Section 125 benefits, enrollment shall take place during the CITY’s
open enrollment period.
The employee contribution for insurance coverage shall be paid by payroll
deduction as a condition of enrollment and continuous insurance coverage.
The formal plan documents shall govern the benefits, terms and conditions of
coverage.
The parties agree to reopen negotiations in August 2021 to meet and confer
on the amounts paid by the CITY and employees for insurance coverage for
the following calendar year.
The CITY reserves the right at any time during the term of this MOU to change
its insurance carriers, provided, however, that the benefits of any new
insurance plan shall be substantially equivalent to the benefits of the plan
being replaced.
3.3 Medical Opt-Out Payment
Personnel Policy Section 13.1.2 states that an employee who provides the
CITY evidence of medical insurance under a separate policy and requests to
be deleted from the CITY's coverage shall receive $250 per month as an in-
lieu payment. Should such other coverage subsequently be unavailable to the
employee, the employee shall have the right to seek reinstatement to
coverage under the CITY's policy upon written request. In such a case, the
CITY shall reinstate the employee's coverage and cancel the in-lieu payment
if reinstatement is permitted under the provisions for reinstatement, then in
effect with the CITY's health insurance provider.
3.4 Flexible Spending Plan Under Section 125
The CITY has established a flexible spending account plan managed by a third-
party administrator that allows employees to participate and pay for qualified
expenses on a pre-tax basis. Employees who elect to participate will pay the
monthly administration fee and optional medical reimbursement debit card fee
through payroll deduction.
191
2021/22 MOU -4-
The CITY reserves the right at any time during the term of this MOU to change
providers, provided the benefits of any new insurance plan shall be
substantially equivalent to the benefits of the plan being replaced.
3.5 Tuition Reimbursement
Subject to Department Director and Employee Relations Officer (or designee)
approval, Regular Full-time Employees may attend and be reimbursed up to a
maximum of $3,500 per fiscal year not to exceed a total annual budget of
$52,500 for the cost of educational courses taken at an accredited college or
university.
Reimbursement will be made only after an employee has satisfactorily
completed the class with a grade of "B" or better. Evidence of the same has
been submitted and approved by the Employee Relations Officer.
The general rule is that an employee must be employed when they start and
complete the class or workshop to be reimbursed. If an employee resigns or
retires their employment with the CITY or is terminated for disciplinary
reasons within two (2) years of receiving reimbursement under these
provisions, Employee shall reimburse the CITY for all monies paid them for
educational reimbursement received dating back two (2) years from their
termination date. If an Employee has followed the foregoing requirements for
reimbursement and, through no fault of their own, is laid off before completion
of the approved class or workshop, the Employee will continue to be eligible
for reimbursement even though the CITY no longer employs them. No
Employee will be eligible for reimbursement for any class or workshop taken
after the Employee has been given written notice of layoff, a notice of
termination for failing to pass the Probationary Period or notice of intent to
terminate employment for cause.
Required forms must be completed, and necessary documentation (receipts
and grades) must be provided to receive reimbursement. The Employee
Relations Officer shall make final and conclusive determinations of the
reimbursement amount after review of the request and recommendations by
the Department Director and the Employee Relations Officer.
Mileage reimbursement may not be submitted for travel to and from
educational classes.
Education that is a requirement for continuation of employment or is an
identified part of a job evaluation shall be paid for by the CITY and not through
the Tuition Reimbursement Program.
3.6 Computer Loan Program
The CITY agrees to continue the Computer Loan Program (Program) and fund
the Program in the amount of $17,500 for the term of this MOU at a maximum
of $1,750 per employee. Any employee who has participated in the Program
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2021/22 MOU -5-
and has paid his/her loan in full may participate again if there is money
available after those employees who have not previously participated have
been funded.
3.7 Annual Wellness Dollars
The CITY agrees to repurpose the Annual Employee Fitness Membership
Contribution of $75 to the Annual Wellness Dollars Program, which provides
employees $200 each year to purchase fitness classes, fitness memberships,
and wellness equipment.
SECTION 4: WORK HOURS, SCHEDULES, AND LEAVE
4.1 Hours Worked
Employee hours of work shall be as stated in the CITY's Personnel Policies
unless superseded as provided in Section 4.2 herein.
4.2 Alternate Work Week Schedule
The CITY and ASSOCIATION agree to continue the Alternate Work Week
Schedule ("AWWS"), utilizing a 9/80 schedule. Employees may elect to
participate in the AWWS by working eight 9-hour days and one 8-hour day,
with every other 8-hour day off. The AWWS will continue for the term of this
MOU or until canceled by Management, whichever occurs sooner.
4.3 Leaves
All specified leaves as provided in Section 8 of the CITY's Personnel Policy.
SECTION 5: ANNUAL PERFORMANCE REVIEW
Employees shall receive an annual performance review on the anniversary of
the date of hire or the date upon which they were most recently
promoted/reclassified for the previous 12-month period.
SECTION 6: EMPLOYEE/EMPLOYER RELATIONS
6.1 Labor/Management Committee
CITY and ASSOCIATION agree to form a Labor/Management Committee (LMC)
that may meet three (3) times per year at the request of either party to
address concerns regarding employee relations. The LMC is not authorized to
change the MOU or to settle any grievance being processed under the MOU.
SECTION 7: NON-DISCRIMINATION
All personnel decisions and actions, including but not limited to appointments,
promotions, demotions, transfers, layoffs, and discharges, shall be made
without regard to race, color, creed, sex, marital status, age, national origin
or ancestry, physical or mental disability, medical condition, sexual
orientation, or any other unlawful consideration. Further, the CITY shall not
discriminate against any employee based upon his/her activity on behalf of
his/her membership in any employee association or group.
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2021/22 MOU -6-
SECTION 8: MANAGEMENT RIGHTS
Except as limited by the terms of this MOU, the CITY retains sole and exclusive
right to manage its operations and direct its work force using any or all of the
powers and authority previously exercised or possessed by the CITY or
traditionally reserved to management, including but not limited to the right to
determine its organization and the kinds and levels of services to be provided;
to direct the work of its employees; to assign work from one classification of
employees to another, including work currently performed by employees in
the classifications covered by this MOU; to establish work standards and levels
of required performance; to utilize part-time or temporary employees; to pay
wages and benefits in excess of those required by this MOU; to select, modify,
alter, abandon, or modernize methods of conducting its operations; to build,
move, modify, close, or modernize facilities, machinery, processes, and
equipment; to establish budgetary procedures and allocations; to determine
methods of raising revenues; to sublet and subcontract work except work
currently performed by CITY employees; to take all necessary action in the
event of an emergency; to establish and amend rules of conduct and to impose
discipline and discharge; to establish and amend rules for safety and health;
to select, hire, classify, reclassify, assign, evaluate, transfer, promote,
demote, upgrade, downgrade, reprimand, discipline, suspend, discharge, lay
off, and rehire employees; to determine job content and to create, combine
or modify job classifications and rates or classes of pay; and to exercise all
other customary powers and authority of management, regardless of whether
the CITY has exercised such power previously. Nothing in this provision shall
be construed to restrict grievances concerning any part of this MOU. In the
event of an emergency, the CITY may amend, modify or rescind any provision
of the MOU. Such amendment, modification or rescission shall remain in force
only for the period of the emergency. The CITY shall have the sole and
complete discretion to declare that an emergency exists for the purposes of
this Section. CITY retains the right to reopen negotiations during the term of
this MOU for the purpose of meeting and conferring on implementation of
furlough days.
SECTION 9: ASSOCIATION SECURITY
9.1 Maintenance of Membership
Eligible employees electing ASSOCIATION membership shall complete an
ASSOCIATION membership form and submit it to the ASSOCIATION for
processing. Those employees electing ASSOCIATION membership shall pay
the usual and customary monthly dues and assessments if any, as established
by the ASSOCIATION.
9.2 Dues Deduction
ASSOCIATION members may authorize due deductions by completing the
ASSOCIATION membership form and submitting to the ASSOCIATION. For
each submitted form, the CITY will deduct on a bi-weekly basis from each
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2021/22 MOU -7-
member's wages the amount of ASSOCIATION dues specified by the
ASSOCIATION.
9.3 New Employee Orientation and Disclosure of Contact
Information
The CITY will provide the ASSOCIATION with ten (10) days' notice of a new
employee orientation unless there is an urgent need critical to the employer's
operations that were not reasonably foreseeable. In that case, the CITY will
provide as much advance notice of the employee orientations as possible.
The ASSOCIATION President or designee may attend new employee
orientation and be permitted up to 30 minutes at the end of the orientation to
meet with the new employee to discuss, among other things, the rights and
obligations created by the contract and the role of the ASSOCIATION, and to
answer any questions.
Upon the ASSOCIATION's request, the CITY must provide a list that includes
the ASSOCIATION member's name, work phone, home/cell, phone, street
address, work email, date of hire, job title, and department at least every 120
days.
SECTION 10: WAIVER OF BARGAINING DURING TERM OF THIS
AGREEMENT
During the term of this MOU, the ASSOCIATION agrees that it will not seek to
negotiate or bargain with respect to wages, hours and terms and conditions
of employment, whether or not covered by this MOU or in the negotiations
preceding the execution of this MOU, except as required by specific provisions
of this MOU. Despite the terms of this waiver, the parties may, by mutual
agreement, agree in writing to meet and confer concerning any matter during
the term of this MOU.
SECTION 11: SOLE AND ENTIRE AGREEMENT
It is the intent of the parties hereto that the provisions of this MOU shall
supersede all prior agreements, memoranda of agreement or memoranda of
understanding, or contrary salary and/or personnel rules and regulations,
administrative codes, provisions of the CITY (other than the Municipal Code),
whether oral or written, expressed or implied, between the parties and shall
govern the entire relationship and be the sole source of any and all rights
which may be asserted hereunder. This MOU is not intended to conflict with
federal or state law. The ASSOCIATION and the CITY agree that all personnel
rules not specifically included herein shall be incorporated herein by this
reference. The CITY reserves the right to add to, modify or delete from its
Personnel Policies., subject to its obligations under the Meyers-Milias-Brown
Act.
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2021/22 MOU -8-
This MOU is hereby executed by the parties hereto as set forth below.
CITY OF LA QUINTA LA QUINTA CITY EMPLOYEES'
ASSOCIATION
By: ____
LINDA EVANS, MAYOR DERRICK ARMENDARIZ, PRESIDENT
DATED: ,2021 DATED: ,2021
ATTEST:
MONIKA RADEVA, CITY CLERK
APPROVED AS TO FORM:
WILLIAM H. IHRKE, CITY ATTORNEY
196
2021/22 Salary ScheduleWORKING TITLEDBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10Administrative AssistantMaintenance Worker IA11 $ 39,594.09 $ 41,573.79 $ 43,553.50 $ 45,533.20 $ 47,512.91 $ 49,125.13 $ 50,737.35 $ 52,349.57 $ 53,961.79 $ 55,574.03 Maintenance Worker II A12 $ 43,561.90 $ 45,740.00 $ 47,918.09 $ 50,096.19 $ 52,274.28 $ 54,048.05 $ 55,821.82 $ 57,595.59 $ 59,369.36 $ 61,143.14 Administrative TechnicianCommunity Resources CoordinatorManagement AssistantTraffic Signal TechnicianB21 $ 51,509.43 $ 54,084.91 $ 56,660.38 $ 59,235.85 $ 61,811.32 $ 63,908.82 $ 66,006.32 $ 68,103.82 $ 70,201.32 $ 72,298.82 Account TechnicianBuilding Inspector ICode Compliance Officer IExecutive Assistant Administrative Technician Permit TechnicianB22 $ 55,477.24 $ 58,251.10 $ 61,024.96 $ 63,798.82 $ 66,572.68 $ 68,831.73 $ 71,090.78 $ 73,349.83 $ 75,608.88 $ 77,867.93 Building Inspector IICode Compliance Officer IIConstruction InspectorMaintenance & Operations TechnicianB23 $ 59,445.05 $ 62,417.30 $ 65,389.55 $ 68,361.81 $ 71,334.06 $ 73,754.66 $ 76,175.26 $ 78,595.86 $ 81,016.46 $ 83,437.04 Deputy City ClerkJunior AccountantMaintenance ForemanManagement SpecialistParks/L&L ForemanPlans ExaminerB24 $ 64,914.69 $ 68,160.43 $ 71,406.16 $ 74,651.89 $ 77,897.63 $ 80,540.90 $ 83,184.17 $ 85,827.44 $ 88,470.71 $ 91,113.99 AccountantManagement SpecialistB25 $ 71,645.28 $ 75,227.54 $ 78,809.80 $ 82,392.07 $ 85,974.33 $ 88,891.79 $ 91,809.25 $ 94,726.71 $ 97,644.17 $ 100,561.65 Animal/Code Officer SupervisorMaintenance & Operations SuperintendentPlans Examiner/Inspector SupervisorB32 $ 71,645.28 $ 75,227.54 $ 78,809.80 $ 82,392.07 $ 85,974.33 $ 88,891.79 $ 91,809.25 $ 94,726.71 $ 97,644.17 $ 100,561.65 WORKING TITLEDBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 STEP 14Assistant Construction ManagerAssociate PlannerCommunity Resources AnalystSr. Emergency Management CoordinatorFinancial Services AnalystHuman Resources AnalystManagement AnalystPublic Safety AnalystTraffic Operations AnalystC42 $ 78,471.50 $ 81,741.41 $ 85,011.32 $ 88,281.22 $ 91,551.13 $ 94,817.11 $ 98,089.38 $ 100,933.97 $ 103,778.56 $ 106,623.15 $ 109,467.74 $ 112,312.33 $ 115,156.92 $ 118,001.50 Construction Manager/Inspection SupervisorC43 $ 82,774.75 $ 86,223.98 $ 89,673.20 $ 93,122.43 $ 96,571.65 $ 100,016.74 $ 103,468.44 $ 106,469.02 $ 109,469.60 $ 112,470.18 $ 115,470.76 $ 118,471.34 $ 121,471.92 $ 124,472.52 Associate EngineerSenior PlannerC44 $ 88,163.52 $ 91,837.30 $ 95,511.07 $ 99,184.85 $ 102,858.62 $ 106,527.99 $ 110,204.41 $ 113,400.33 $ 116,596.25 $ 119,792.17 $ 122,988.09 $ 126,184.01 $ 129,379.93 $ 132,575.88 Accounting ManagerAssistant to the City ManagerBuilding OfficialCommunity Resources ManagerHub ManagerHuman Resources ManagerMarketing ManagerPlanning ManagerPublic Safety ManagerD61 $ 100,013.65 $ 104,181.21 $ 108,348.78 $ 112,516.35 $ 116,683.92 $ 120,846.49 $ 125,017.06 $ 128,642.55 $ 132,268.04 $ 135,893.53 $ 139,519.02 $ 143,144.51 $ 146,770.00 $ 150,395.50 City ClerkD62 $ 105,014.33 $ 109,390.28 $ 113,766.23 $ 118,142.17 $ 122,518.12 $ 126,888.82 $ 131,267.92 $ 135,074.69 $ 138,881.46 $ 142,688.23 $ 146,495.00 $ 150,301.77 $ 154,108.54 $ 157,915.30 Facilities Deputy DirectorD63 $ 110,265.05 $ 114,859.80 $ 119,454.54 $ 124,049.29 $ 128,644.03 $ 133,233.26 $ 137,831.31 $ 141,828.42 $ 145,825.53 $ 149,822.64 $ 153,819.75 $ 157,816.86 $ 161,813.97 $ 165,811.07 Community Resources DirectorDesign & Development DirectorFinance Director/City TreasurerPublic Works Director/City EngineerE82 $ 132,818.51 $ 138,353.05 $ 143,887.60 $ 149,422.15 $ 154,956.70 $ 160,484.60 $ 166,023.13 $ 170,837.80 $ 175,652.47 $ 180,467.14 $ 185,281.81 $ 190,096.48 $ 194,911.15 $ 199,725.80 City Manager F101* $ 180,712.41 $ 188,242.70 $ 195,772.98 $ 203,303.27 $ 210,833.56 $ 218,354.81 $ 225,890.51 $ 232,441.33 $ 238,992.15 $ 245,542.97 $ 252,093.79 $ 258,644.61 $ 265,195.43 $ 271,746.25 Per MeetingMonthly Recreation LeaderA01$14.00 $14.70 $15.40 $16.10 $16.80$0.00$2,800.00Senior Recreation LeaderA02$18.00 $18.90 $19.80 $20.70 $21.60$50.00$2,300.00Administrative TechnicianB21$24.76 $26.00 $27.24 $28.48 $29.72$75.00Software Program Report WriterB24$31.21 $32.77 $34.33 $35.89 $37.45$100.00Planning Commission FULL-TIME EMPLOYEES (ANNUAL) Council MembersBoards and Commission MembersConstruction Appeals & Oversight BoardHousing CommissionCommunity Services & Financial Advisory CommissionPART-TIME EMPLOYEES (HOURLY)Elected Official PositionsMayorFULL-TIME EMPLOYEES (ANNUAL) City Council Approval - 06/15/2021Effective - 07/01/2021 EXHIBIT 1EXHIBIT 1197
198
City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE SALARY SCHEDULE AND
BENEFIT PLAN FOR NON-REPRESENTED EMPLOYEES, NON-REPRESENTED
MANAGEMENT, AND CONFIDENTIAL EMPLOYEES
RECOMMENDATION
Adopt a Resolution approving salary schedule and benefit plan for Non-
Represented Employees, Non-Represented Management, and Confidential
Employees effective July 1, 2021.
EXECUTIVE SUMMARY
On May 19, 2020, Council approved a salary and benefits plan freeze
for fiscal year (FY) 2020/21 due to the adverse economic impact of the
COVID-19 pandemic and the City’s projected financial deficit.
Adoption of this Resolution will lift the salary and benefits plan freeze
effective July 1, 2021.
The La Quinta City Employees’ Association (Association) has accepted
a restructured compensation and benefits plan.
The Association’s acceptance also affects Non-Represented Employees,
Non-Represented Management, and Confidential Employees who are
non-represented by the Association.
FISCAL IMPACT
The cost to implement the salary schedule structure adjustment and related
benefit adjustments is $140,079, which is included in FY 2021/22 Budget.
BACKGROUND/ANALYSIS
The City and the Association have met and conferred on items concerning
compensation, benefits, and other terms and conditions of employment.
CONSENT CALENDAR ITEM NO. 10
199
Historically, when the City elects to approve salary schedule and benefit plan
adjustments for Association members, those same benefits have been
provided to Non-Represented Employees, Non-Represented Management, and
Confidential Employees. Staff is recommending that the proposed salary
schedule and benefit changes below be provided to Non-Represented
Employees, Non-Represented Management, and Confidential Employees.
Compensation 1.New Salary Schedule reflecting 2.2% World at
Work salary structure market adjustment for the
calendar year 2019.
2.Reinstatement of normal salary schedule step
progression effective July 1, 2021 and a transition
to step progression on hire/promotion date
beginning in FY 2021/22.
Benefits 1.Existing benefit cap increased to $1,742 per month
per employee.
2.$250 Section 125 benefit allowance during 2022
Open Enrollment period for eligible employees.
3.$200 Annual Wellness Dollars Program replacing
City’s Fitness Membership Contribution.
Annual
Performance
Review Schedule
Annual Performance Reviews will be due on the
anniversary of the date of hire, promotion, or
reclassification date.
ALTERNATIVES
Council may elect not to provide the same salary schedule and benefit plan
adjustments to un-represented employees, un-represented management, and
confidential employees.
Prepared by: Chris Escobedo, Community Resources Director
Approved by: Jon McMillen, City Manager
200
RESOLUTION NO. 2021 - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA,
ESTABLISHING THE SALARY SCHEDULE AND
BENEFIT PLAN FOR NON-REPRESENTED
EMPLOYEES, NON-REPRESENTED MANAGEMENT
AND CONFIDENTIAL EMPLOYEES EFFECTIVE
JULY 1, 2021
WHEREAS, the salary schedule and benefit plan of the City of La Quinta
must be approved by City Council and adopted by resolution in accordance
with the City of La Quinta's (City) Personnel Policy; and
WHEREAS, the City desires to establish a salary schedule and benefit
plan for non-represented employees, non-represented management, and
confidential employees effectitve July 1, 2021; and
WHEREAS, this document will supersede any prior resolutions and
amendments and may be changed only upon approval of the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
SECTION 1. COMPENSATION
1.1 Salary Plan/Schedule
The 2020/21 Salary Freeze approved on May 19, 2020, is suspended effective
July 1, 2021, restoring all normal salary schedule step progression effective
as of the 2021/22 Salary Schedule effective date. Employees shall advance
one step on the salary schedule effective July 1, 2021.
The 2019 World at Work salary schedule structure market adjustment
suspended on July 1, 2020, is restored effective July 1, 2021. The 2021/22
Salary Schedule reflects a 2.2% World at Work salary schedule structure
market adjustment for 2019. The Salary Schedule is attached hereto as
Exhibit A, and by this reference made a part hereof, shall become effective on
July 1, 2021.
1.2 Merit Salary Increase
Employees receiving an overall “successful” rating will be eligible for their
normal step progression advancing one step on the salary plan/schedule.
effective on the anniversary of the date of hire or the date upon which they
were most recently promoted/reclassified.
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FY 2021/22 Salary Schedule and Benefit Plan for Non-Represented Employees
Adopted: June 15, 2021
Page 2 of 6
SECTION 2. EMPLOYEE BENEFITS
2.1 Retirement
2.1.1 Employer/Employee Obligations
For purposes of the City's election to pay to the California Public Employees'
Retirement System (CalPERS), effective July 1, 2013, the City shall pay to
CalPERS on behalf of each full-time, regular employee, the required employer
contribution, and an amount equal to 0% of the required member contribution
to CalPERS. Effective July 1, 2013, each full-time, regular employee shall pay
an amount equal to 100% of the required member contribution to CalPERS,
not to exceed eight percent (8%).
2.1.2 Public Employees' Retirement System (PERS) Retirement
The CITY participates in the PERS retirement plan, and currently pays the full
cost of the employer share of the PERS retirement benefit for qualified Regular
Full-time and Regular Part-time Employees. Each Regular Full-time and Part-
time Employee shall pay an amount equal to 100% of the required member
contribution to PERS. Any Employee hired on or after January 1, 2013, shall
be subject to the following retirement formulas with the retiree’s annuity
based on the average of the Employee’s three (3) highest paid consecutive
years, in accordance with the City’s contract with PERS and the Public
Employees’ Pension Reform Act of 2013 (PEPRA):
•Classic Employees (current PERS members) hired on or after January 1,
2013: 2% at 60.
•New Employees (new PERS members) hired on or after January 1, 2013:
2% at 62.
2.1.3 Unused Sick Leave Election
Government Code Section 20965 and the City's contract for retirement
benefits with CalPERS permits conversion of unused sick leave to service
credit, pursuant to certain restrictions. Upon retirement, employees are
required to complete the "Unused Sick Leave Election Form" prior to receiving
their final paycheck. Upon retirement, employees will have the option of
selecting one of the following: (1) receiving payout for the full amount of
unused sick leave (pursuant to the payout schedule contained in Personnel
Policy Section 14.20.4, (2) receiving payout for a set amount of unused sick
leave and requesting conversion to service credit of the remainder; or (3)
converting the entire amount of unused sick leave to service credit, waiving
their right to a payout for unused sick leave.
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FY 2021/22 Salary Schedule and Benefit Plan for Non-Represented Employees
Adopted: June 15, 2021
Page 3 of 6
2.2 City Benefit Contribution
Effective July 1, 2021, the maximum City benefit contribution is $1,742 per
month for all regular full-time employees to be used for medical, dental,
vision, and general life insurance benefits.
Employees who elect a health insurance program (medical, dental, vision, and
standard life insurance) that is less than $1,742 can elect to use any unused
portion of the City contribution up to a maximum of $250 for eligible additional
Section 125 benefits, enrollment shall take place during the City’s open
enrollment period.
The employee contribution for insurance coverage shall be paid by payroll
deduction as a condition of enrollment and continuous insurance coverage.
The formal plan documents shall govern the benefits, terms and conditions of
coverage.
2.3 Medical Opt-Out Payment
Personnel Policy Section 13.1.2 states that an employee who provides the City
evidence of medical insurance under a separate policy and requests to be
deleted from the City's coverage shall receive $250 per month as an in-lieu
payment. Should such other coverage subsequently be unavailable to the
employee, the employee shall have the right to seek reinstatement to
coverage under the City’s policy upon written request. In such a case, the City
shall reinstate the employee's coverage and cancel the in-lieu payment if
reinstatement is permitted under the provisions for reinstatement, then in
effect with the City's health insurance provider.
2.4 Flexible Spending Plan Under Section 125
The City has established a flexible spending account plan managed by a third-
party administrator that allows employees to participate and pay for qualified
expenses on a pre-tax basis. Employees who elect to participate will pay the
monthly administration fee and optional medical reimbursement debit card fee
through payroll deduction.
2.5 Tuition Reimbursement
Subject to Department Director and Employee Relations Officer (or designee)
approval, Regular Full-time Employees may attend and be reimbursed up to a
maximum of $3,500 per fiscal year not to exceed a total annual budget of
$52,500 for the cost of educational courses taken at an accredited college or
university.
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FY 2021/22 Salary Schedule and Benefit Plan for Non-Represented Employees
Adopted: June 15, 2021
Page 4 of 6
Reimbursement will be made only after an employee has satisfactorily
completed the class with a grade of "B" or better. Evidence of the same has
been submitted and approved by the Employee Relations Officer.
The general rule is that an employee must be employed when they start and
complete the class or workshop to be reimbursed. If an employee resigns or
retires their employment with the City or is terminated for disciplinary reasons
within two (2) years of receiving reimbursement under these provisions,
Employee shall reimburse the City for all monies paid them for educational
reimbursement received dating back two (2) years from their termination
date. If an Employee has followed the foregoing requirements for
reimbursement and, through no fault of their own, is laid off before completion
of the approved class or workshop, the Employee will continue to be eligible
for reimbursement even though the City no longer employs them. No
Employee will be eligible for reimbursement for any class or workshop taken
after the Employee has been given written notice of layoff, a notice of
termination for failing to pass the Probationary Period, or notice of intent to
terminate employment for cause.
Required forms must be completed, and necessary documentation (receipts
and grades) must be provided to receive reimbursement. The Employee
Relations Officer shall make final and conclusive determinations of the
reimbursement amount after review of the request and recommendations by
the Department Director and the Employee Relations Officer.
Mileage reimbursement may not be submitted for travel to and from
educational classes.
Education that is a requirement for continuation of employment or is an
identified part of a job evaluation shall be paid for by the City and not through
the Tuition Reimbursement Program
2.6 Computer Loan Program
The City agrees to continue the Computer Loan Program (Program) and fund
the Program in the amount of $17,500 at a maximum of $1,750 per employee.
Any employee who has participated in the Program and has paid his/her loan
in full may participate again if there is money available after those employees
who have not previously participated have been funded.
2.6 Annual Wellness Dollars
The Annual Employee Fitness Membership Subsidy of $75 will be replaced with
the Annual Wellness Dollars Program, which provides employees $200 each
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FY 2021/22 Salary Schedule and Benefit Plan for Non-Represented Employees
Adopted: June 15, 2021
Page 5 of 6
year to purchase fitness classes, fitness memberships, and wellness
equipment.
SECTION 3. WORK HOURS, SCHEDULES, AND LEAVE
3.1 Hours Worked
Employee hours of work shall be as stated in the City's Personnel Policies
unless superseded as provided in Section 4.2 herein.
3.2 Alternate Work Week Schedule
The Alternate Work Week Schedule ("AWWS") will utilize a 9/80 schedule.
Employees may elect to participate in the AWWS by working eight 9-hour days
and one 8-hour day, with every other 8-hour day off.
3.3 Leaves
All specified leaves as provided in Section 8 of the CITY's Personnel Policy.
SECTION 4. ANNUAL PERFORMANCE REVIEW
Employees shall receive an annual performance review on the anniversary of
the date of hire or the date upon which they were most recently
promoted/reclassified for the previous 12-month period.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La
Quinta City Council held on this 15th day of June, 2021 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
LINDA EVANS, Mayor
City of La Quinta, California
205
Resolution No. 2021 – xxx
FY 2021/22 Salary Schedule and Benefit Plan for Non-Represented Employees
Adopted: June 15, 2021
Page 6 of 6
ATTEST:
____________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
206
2021/22 Salary ScheduleWORKING TITLEDBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10Administrative AssistantMaintenance Worker IA11 $ 39,594.09 $ 41,573.79 $ 43,553.50 $ 45,533.20 $ 47,512.91 $ 49,125.13 $ 50,737.35 $ 52,349.57 $ 53,961.79 $ 55,574.03 Maintenance Worker II A12 $ 43,561.90 $ 45,740.00 $ 47,918.09 $ 50,096.19 $ 52,274.28 $ 54,048.05 $ 55,821.82 $ 57,595.59 $ 59,369.36 $ 61,143.14 Administrative TechnicianCommunity Resources CoordinatorManagement AssistantTraffic Signal TechnicianB21 $ 51,509.43 $ 54,084.91 $ 56,660.38 $ 59,235.85 $ 61,811.32 $ 63,908.82 $ 66,006.32 $ 68,103.82 $ 70,201.32 $ 72,298.82 Account TechnicianBuilding Inspector ICode Compliance Officer IExecutive Assistant Administrative Technician Permit TechnicianB22 $ 55,477.24 $ 58,251.10 $ 61,024.96 $ 63,798.82 $ 66,572.68 $ 68,831.73 $ 71,090.78 $ 73,349.83 $ 75,608.88 $ 77,867.93 Building Inspector IICode Compliance Officer IIConstruction InspectorMaintenance & Operations TechnicianB23 $ 59,445.05 $ 62,417.30 $ 65,389.55 $ 68,361.81 $ 71,334.06 $ 73,754.66 $ 76,175.26 $ 78,595.86 $ 81,016.46 $ 83,437.04 Deputy City ClerkJunior AccountantMaintenance ForemanManagement SpecialistParks/L&L ForemanPlans ExaminerB24 $ 64,914.69 $ 68,160.43 $ 71,406.16 $ 74,651.89 $ 77,897.63 $ 80,540.90 $ 83,184.17 $ 85,827.44 $ 88,470.71 $ 91,113.99 AccountantManagement SpecialistB25 $ 71,645.28 $ 75,227.54 $ 78,809.80 $ 82,392.07 $ 85,974.33 $ 88,891.79 $ 91,809.25 $ 94,726.71 $ 97,644.17 $ 100,561.65 Animal/Code Officer SupervisorMaintenance & Operations SuperintendentPlans Examiner/Inspector SupervisorB32 $ 71,645.28 $ 75,227.54 $ 78,809.80 $ 82,392.07 $ 85,974.33 $ 88,891.79 $ 91,809.25 $ 94,726.71 $ 97,644.17 $ 100,561.65 WORKING TITLEDBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 STEP 14Assistant Construction ManagerAssociate PlannerCommunity Resources AnalystSr. Emergency Management CoordinatorFinancial Services AnalystHuman Resources AnalystManagement AnalystPublic Safety AnalystTraffic Operations AnalystC42 $ 78,471.50 $ 81,741.41 $ 85,011.32 $ 88,281.22 $ 91,551.13 $ 94,817.11 $ 98,089.38 $ 100,933.97 $ 103,778.56 $ 106,623.15 $ 109,467.74 $ 112,312.33 $ 115,156.92 $ 118,001.50 Construction Manager/Inspection SupervisorC43 $ 82,774.75 $ 86,223.98 $ 89,673.20 $ 93,122.43 $ 96,571.65 $ 100,016.74 $ 103,468.44 $ 106,469.02 $ 109,469.60 $ 112,470.18 $ 115,470.76 $ 118,471.34 $ 121,471.92 $ 124,472.52 Associate EngineerSenior PlannerC44 $ 88,163.52 $ 91,837.30 $ 95,511.07 $ 99,184.85 $ 102,858.62 $ 106,527.99 $ 110,204.41 $ 113,400.33 $ 116,596.25 $ 119,792.17 $ 122,988.09 $ 126,184.01 $ 129,379.93 $ 132,575.88 Accounting ManagerAssistant to the City ManagerBuilding OfficialCommunity Resources ManagerHub ManagerHuman Resources ManagerMarketing ManagerPlanning ManagerPublic Safety ManagerD61 $ 100,013.65 $ 104,181.21 $ 108,348.78 $ 112,516.35 $ 116,683.92 $ 120,846.49 $ 125,017.06 $ 128,642.55 $ 132,268.04 $ 135,893.53 $ 139,519.02 $ 143,144.51 $ 146,770.00 $ 150,395.50 City ClerkD62 $ 105,014.33 $ 109,390.28 $ 113,766.23 $ 118,142.17 $ 122,518.12 $ 126,888.82 $ 131,267.92 $ 135,074.69 $ 138,881.46 $ 142,688.23 $ 146,495.00 $ 150,301.77 $ 154,108.54 $ 157,915.30 Facilities Deputy DirectorD63 $ 110,265.05 $ 114,859.80 $ 119,454.54 $ 124,049.29 $ 128,644.03 $ 133,233.26 $ 137,831.31 $ 141,828.42 $ 145,825.53 $ 149,822.64 $ 153,819.75 $ 157,816.86 $ 161,813.97 $ 165,811.07 Community Resources DirectorDesign & Development DirectorFinance Director/City TreasurerPublic Works Director/City EngineerE82 $ 132,818.51 $ 138,353.05 $ 143,887.60 $ 149,422.15 $ 154,956.70 $ 160,484.60 $ 166,023.13 $ 170,837.80 $ 175,652.47 $ 180,467.14 $ 185,281.81 $ 190,096.48 $ 194,911.15 $ 199,725.80 City Manager F101* $ 180,712.41 $ 188,242.70 $ 195,772.98 $ 203,303.27 $ 210,833.56 $ 218,354.81 $ 225,890.51 $ 232,441.33 $ 238,992.15 $ 245,542.97 $ 252,093.79 $ 258,644.61 $ 265,195.43 $ 271,746.25 Per MeetingMonthly Recreation LeaderA01$14.00 $14.70 $15.40 $16.10 $16.80$0.00$2,800.00Senior Recreation LeaderA02$18.00 $18.90 $19.80 $20.70 $21.60$50.00$2,300.00Administrative TechnicianB21$24.76 $26.00 $27.24 $28.48 $29.72$75.00Software Program Report WriterB24$31.21 $32.77 $34.33 $35.89 $37.45$100.00Planning Commission FULL-TIME EMPLOYEES (ANNUAL) Council MembersBoards and Commission MembersConstruction Appeals & Oversight BoardHousing CommissionCommunity Services & Financial Advisory CommissionPART-TIME EMPLOYEES (HOURLY)Elected Official PositionsMayorFULL-TIME EMPLOYEES (ANNUAL) City Council Approval - 06/15/2021Effective - 07/01/2021 RESOLUTION NO. 2021-XXXEXHIBIT A207
208
City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: APPROVE CANCELLING THE REGULAR CITY COUNCIL
MEETINGS OF JULY 6, AUGUST 17, AND SEPTEMBER 7, 2021
RECOMMEDATION
Approve cancelling the regular City Council meetings of July 6, August 17, and
September 7, 2021.
EXECUTIVE SUMMARY
Council traditionally modifies its meeting schedule during summer
months if there are no known time-sensitive matters requiring Council
action.
Advance notice of cancelled meetings allows Councilmembers, Staff, and
the public to properly plan for deadlines and workflow.
FISCAL IMPACT
There would be a cost savings consisting of the time and materials associated
with production of agenda packets.
BACKGROUND/ANALYSIS
The City Manager and Executive Team have reviewed the items requiring
Council consideration, and all matter that require Council review have been
scheduled for the July 20 and August 3, 2021 meetings. Council will hold a
special meeting on June 23, 2021 to conduct the annual City boards,
commissions, and committees’ interviews and appointments.
The recommended summer meeting schedule is as follows:
June 23 special meeting
July 6 CANCELLED
July 20 regular meeting
August 3 regular meeting
August 17 CANCELLED
September 7 CANCELLED
September 21 regular meeting
Should a pressing situation or matter require Council direction or action before
the next regular meeting, a special meeting will be called.
BUSINESS SESSION ITEM NO. 1
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ALTERNATIVES
Council may select alternate dates for cancelled meetings, cancel only one
meeting, cancel two meetings, or cancel no meetings.
Prepared by: Monika Radeva, City Clerk
Approved by: Jon McMillen, City Manager
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City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: APPROVE MEMORANDUM OF UNDERSTANDING WITH
GREATER COACHELLA VALLEY CHAMBER OF COMMERCE FOR FISCAL YEAR
2021/22 TO SUPPORT BUSINESS DEVELOPMENT, RETENTION, AND TOURISM
RECOMMENDATION
Approve a Memorandum of Understanding with the Greater Coachella Valley
Chamber of Commerce for fiscal year 2021/22 for publications and events
to support business development, retention, and tourism; and authorize
the City Manager to execute the Memorandum of Understanding.
EXECUTIVE SUMMARY
•The City has had annual services agreements with the La Quinta
Chamber of Commerce or the Greater Coachella Valley Chamber of
Commerce (Chamber) since 1991 to support business development,
retention, and tourism.
•Per the proposed Memorandum of Understanding (MOU), the City would
fund event sponsorships if they occur and have an exclusive content
section in the Gem magazine.
FISCAL IMPACT
The 2021/22 budget would allocate $95,200 for Chamber services in the
Marketing & Tourism Account No. 101-3007-60461. This includes:
$ 82,450
$ 8,000
$ 4,750
•The Gem magazine
•State of the City
•Hot Rod & Custom Car Show sponsorship
•Dinner Under the Glow (NEW)$ 0
This is the same amount as the 2020/21 MOU. Should an event not occur for
any unforeseen reason, the City would not be charged for the event.
BUSINESS SESSION ITEM NO. 2
211
BACKGROUND/ANALYSIS
The MOU would be managed by the City Manager’s Office. The scope of work
includes:
•The Gem, a print publication distributed to approximately 23,000
residences and businesses in La Quinta
Six full City pages per month, 72 pages per year
Digital distribution in social media and email blasts
•State of the City
Presentation by Mayor and Council of City progress and on-going
development efforts
Awards presented to local businesses as determined by a process
agreed to by both parties
•Hot Rod & Custom Car Show Sponsorship
Chamber would manage exhibitors, security, the beer garden,
food vendors, entertainment and licensing
•Dinner Under the Glow
City would offer SilverRock event site to Chamber as part of
sponsorship
Chamber would execute all other aspects of event
ALTERNATIVES
Council may choose to make modifications to the scope and/or funding levels.
Prepared by: Marcie Graham, Marketing Manager
Approved by: Jon McMillen, City Manager
Attachment: 1. Memorandum of Understanding
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ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2021/22
THROUGH 2025/26 CAPITAL IMPROVEMENT PROGRAM
RECOMMENDATION
Adopt a resolution to approve the 2021/22 through 2025/26 Capital
Improvement Program.
EXECUTIVE SUMMARY
•The Capital Improvement Program (CIP) is a five -year program that
identifies the scope, budget, and schedule for street, park, facility, and
infrastructure projects.
•Staff presented the 2021/22 projects on February 24, 2021 to the
Financial Advisory Commission (FAC) and on March 2, 2021 to the
Council.
•16 projects are identified for 2021/22 with an estimated cost of $10.8
million. This first year of the CIP Program is called the “Capital Budget”.
•The 2021/22 projects have been incorporated for appropriation into the
Operating and Capital Budget.
•Pursuant to the Government Code, Council must hold a public hearing
on the CIP and consider its adoption by resolution after a public hearing.
FISCAL IMPACT
While the Council is requested to approve the five-year CIP, only the 2021/22
projects are funded as follows:
PUBLIC HEARING ITEM NO. 1
219
Project
No. Project
Total
Funding
2122ADA ADA Accessible Ramps - Various Locations $ 20,000
2122CPM Citywide Preventative Maintenance Plan Improvements $ 50,000
2122PMP Pavement Management Plan Street Improvements $ 1,500,000
2122STI Sidewalks - Various Locations $ 55,000
2122TMI Citywide Traffic Signal Maintenance Improvements $ 235,000
2122DRA Citywide Drainage Improvements $ 477,000
201512 La Quinta Landscape Renovation Improvements $ 1,408,356
201609 Jefferson Avenue 53 Roundabout $ 550,000
201702
Developer Reimbursement for DIF Eligible
Improvements $ 400,000
201804 Landscape and Lighting Median Island Improvements $ 500,000
201901 Village Art Plaza, Promenade and Cultural Center $ 2,700,000
201905 Highway 111 Corridor Area Plan Implementation $ 1,000,000
202101 Dune Palms Road Pavement Rehabilitation $ 1,021,100
202102 Fritz Burns Park Improvements $ 350,000
202103 Citywide Miscellaneous ADA Improvements $ 128,350
202104 Citywide Striping Refresh $ 400,000
TOTAL: $10,794,806
Color Key
TEAL: Measure G Funds $2,758,356 (25%)
ORANGE: General Funds $2,552,000 (24%)
WHITE: Transportation DIF, Grants, Measure A, SB1 $2,784,450 (26%)
YELLOW: Special Revenue Funds $2,700,000 (25%)
BACKGROUND/ANALYSIS
The CIP presents a five-year assessment of the community’s infrastructure,
facility and equipment needs; a five-year funding strategy is also outlined. It
is updated annually, and the current year CIP projects are included in the
Operating and Capital Budget. Funds are appropriated and the City then
implements the current year CIP projects.
The CIP process starts in January of each year and involves the community,
Council, and the FAC. Staff and an FAC CIP Budget Committee conducted
several meetings with FAC Commissioners, Batavick and Hoffner. The
committee provided a thorough review and fiscal analysis of the proposed
2021/22 through 2025/26 CIP budget and provided a report to the FAC and
Council. Staff presented 2021/22 CIP projects to the FAC on February 24,
2021 and to the Council during study session on March 2, 2021.
The following is a summary of the 2021/22 projects:
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2021/22 CIP Projects
•Transportation - Roadway
✓Pavement Management Plan
✓Dune Palms Drive Pavement Rehabilitation (from Miles Avenue to
Fred Waring Drive)
✓Jefferson Street at Avenue 53 Roundabout
✓Citywide Striping Refresh
•Transportation - Pedestrian
✓ADA Accessible Ramps – Various Locations
✓Sidewalks – Various Locations
✓Highway 111 Corridor Area Plan Implementation
✓Citywide Miscellaneous ADA Improvements
•Parks and Facilities
✓Citywide Preventative Maintenance Improvements
✓Fritz Burns Park Improvements
✓Village Art Plaza, Promenade and Cultural Center
•Landscape Improvements
✓La Quinta Landscape Renovation Improvements
✓Landscape and Lighting Median Island Improvements
•Drainage Enhancements
✓Citywide Drainage Enhancements (Eisenhower Drive , Washington
Street, Calle Tampico and Dune Palms corridors)
•Reimbursement Agreements
✓Developer Reimbursement for DIF Eligible Improvements
•Traffic Signal Improvements
✓Citywide Traffic Signal Maintenance Improvements
The Capital Budget is based on existing funds and projected revenues.
Projects slated for subsequent years are approved on a planning basis and do
not receive expenditure authority until they are incorporated in the Capital
Budget.
Those projects designated as “Additional Projects” in Attachment 1 do not
have identified funding sources. In the case of Development Impact Fee (DIF)
funded projects, a long-term collection period is required to accumulate funds
before projects are implemented.
Notice of public hearing was advertised in The Desert Sun newspaper on June
4, 2021.
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ALTERNATIVES
Council may modify the 2021/22 through 2025/26 CIP.
Prepared by: Carley Escarrega, Management Assistant
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer
Attachment: 1. CIP Unfunded Additional Projects Expenditure Summary
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RESOLUTION NO. 2021 - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, APPROVING
THE FISCAL YEAR 2021/2022 THROUGH
2025/2026 CAPITAL IMPROVEMENT PROGRAM
WHEREAS, pursuant to Government Code Section 66002, the City of
La Quinta (“City”) is required to review and approve a Capital Improvement
Program (“CIP”); and
WHEREAS, the City is required to conduct a noticed public hearing for
consideration and approval of the CIP; and
WHEREAS, notice of the public hearing has been given pursuant to
Government Code Section 65090, specifically, the required notice was
published on June 4, 2021 in The Desert Sun; and
WHEREAS, the CIP is a five-year planning instrument used by the City
to identify capital improvement needs and to coordinate financing and timing
of those needs in a manner that maximizes the return to the public; and
WHEREAS, the CIP is a statement of the City’s goals, objectives and
priorities for a five-year plan and the financial commitments required to
accomplish those objectives; and
WHEREAS, the Fiscal Year 2021/2022 through 2025/2026 Program
proposes approximately $46.8 million in improvement projects and identifies
$70.5 million of unfunded additional improvement projects over the five -year
period, commencing on July 1, 2021 and ending June 30, 2026; and
WHEREAS, the amount allocated for the CIP for first-year projects,
called the “Capital Budget,” proposes $10.8 million in improvements, which
will become effective on July 1, 2021; and
WHEREAS, it would be in the best interest of the public to completely
fund all improvements identified within the Capital Budget.
NOW THEREFORE, BE IT RESOLVED, by the La Quinta City Council,
as follows:
SECTION 1. The above recitations are true and correct.
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Resolution No. 2021 - XXX
Capital Improvement Program for Fiscal Years 2021/22 through 2025/26
Adopted: June 15, 2021
Page 2 of 2
SECTION 2. The City Council hereby approves the Fiscal Year 2021/2022
through 2025/2026 Capital Improvement Program “Exhibit A” and confirms
the inclusion of the Capital Budget into the Fiscal Year 2021/2022 operating
budget, which appropriates funds for specific facilities, equipment and
improvements.
PASSED, APPROVED and ADOPTED at a regular meeting of the La
Quinta City Council held on this 15th day of June 2021, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_______________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
224
Project # Project DescriptionGeneral Fund OperatingMeasure G Sales TaxSB 1 Road Maint/RehabDIF Community and Cultural CenterDIF Transportation Measure A Other RevenueOther Revenue SourceTotal 2021/20222122ADA ADA Accessible Ramps - Various Locations20,00020,0002122CPM Citywide Preventative Maintenance Plan Improvements50,000Equip Replacement Fund50,0002122PMP Pavement Management Plan Street Improvements 1,500,0001,500,0002122STI Sidewalks - Various Locations55,00055,0002122TMI Citywide Traffic Signal Maintenance Improvements235,000 235,0002122DRA Citywide Drainage Enhancements477,000477,000201603 La Quinta Landscape Renovation Improvement1,408,3561,408,356201702 Developer Reimbursement for DIF Eligible Improvements400,000 400,000201709 Avenue 53 Jefferson St. Roundabout 204,500 345,500 550,000201804 Landscape and Lighting Median Island Improvements 500,000500,000201901 Village Art Plaza Promenade and Cultural Center125,000 2,575,000Library Funds2,700,000201905 Highway 111 Corridor Area Plan Implementation1,000,0001,000,000202101 Dune Palms Road Pavement Rehabilitation (Fred Waring Drive to Miles Avenue) 781,100 240,000 1,021,100202102 Fritz Burns Park Improvements350,000350,000202103 Citywide Miscellaneous ADA Improvements128,350Community Dev Block Grant128,350202104 Citywide Striping Refresh400,000 400,000FY 2021/2022 SUBTOTAL: 2,552,000 2,758,356 781,100 125,000 604,500 1,220,500 2,753,350 10,794,8062022/20232223ADA ADA Accessible Ramps - Various Locations20,00020,0002223CPM Citywide Preventative Maintenance Plan Improvements50,000Equip Replacement Fund50,0002223PMP Pavement Management Plan Street Improvements 1,500,0001,500,0002223STI Sidewalks - Various Locations55,00055,0002223TMI Citywide Traffic Signal Maintenance Improvements235,000 235,0002223DRA Citywide Drainage Enhancements477,000477,000201702 Developer Reimbursement for DIF Eligible Improvements400,000 400,000201804 Landscape and Lighting Median Island Improvements 500,000500,000201805 Corporate Yard Administrative Offices and Crew Quarters2,773,0002,773,000201905 Highway 111 Corridor Area Plan Implementation1,000,0001,000,000202102 Fritz Burns Park Improvements2,000,0002,000,000202201 Avenue 50 Pavement Rehabilitation (Washington St. to Eisenhower Dr.)1,100,000 1,100,000202202 City Hall Rehabilitation100,000100,000202203 Fred Waring Drive Pavement Rehabilitation (Washington Street to Adams Street)800,000 520,000 1,320,000FY 2022/2023 SUBTOTAL: 2,652,000 5,773,000 800,000 0 400,000 1,855,000 50,000 11,530,0002023/20242324ADA ADA Accessible Ramps - Various Locations20,00020,0002324CPM Citywide Preventative Maintenance Plan Improvements50,000Equip Replacement Fund50,0002324PMP Pavement Management Plan Street Improvements 1,500,0001,500,0002324STI Sidewalks - Various Locations55,00055,0002324TMI Citywide Traffic Signal Maintenance Improvements235,000 235,0002324DRA Citywide Drainage Enhancements477,000477,000201702 Developer Reimbursement for DIF Eligible Improvements400,000 400,000201804 Landscape and Lighting Median Island Improvements 500,000500,000201805 Corporate Yard Administrative Offices and Crew Quarters3,657,0003,657,000201905 Highway 111 Corridor Area Plan Implementation1,000,0001,000,000202202 City Hall Rehabilitation900,000900,000202301 Avenue 58 Pavement Rehabilitation (Jefferson Street to Madison Street)1,380,000 1,380,000202302 Caleo Bay at Avenue 47 (New Traffic Signal)430,000 430,000202303 Washington Street at Lake La Quinta Drive (New Traffic Signal)430,000 430,000202304 Francis Hack Lane Pavement Rehabilitation (Avenida Bermudas to Cul-De-Sac)380,000380,000CITY OF LA QUINTACAPITAL IMPROVEMENT PROGRAMREVENUE SUMMARYRESOLUTION NO. 2021-XXX EXHIBIT A ADOPTED: JUNE 15, 2021225
Project # Project DescriptionGeneral Fund OperatingMeasure G Sales TaxSB 1 Road Maint/RehabDIF Community and Cultural CenterDIF Transportation Measure A Other RevenueOther Revenue SourceTotal 202305 Washington Street Sidewalk Improvements (Avenue 50 to Calle Tampico)478,000478,000FY 2023/2024 SUBTOTAL: 3,452,000 4,657,000 858,000 0 1,260,000 1,615,000 50,000 11,892,0002024/20252425ADA ADA Accessible Ramps - Various Locations20,00020,0002425CPM Citywide Preventative Maintenance Plan Improvements50,000Equip Replacement Fund50,0002425PMP Pavement Management Plan Street Improvements 1,500,0001,500,0002425STI Sidewalks - Various Locations55,00055,0002425TMI Citywide Traffic Signal Maintenance Improvements235,000 235,0002425DRA Citywide Drainage Enhancements477,000477,000201702 Developer Reimbursement for DIF Eligible Improvements400,000 400,000201804 Landscape and Lighting Median Island Improvements 500,000500,000201905 Highway 111 Corridor Area Plan Implementation1,000,0001,000,000202401 Avenue 50 Sidewalk Improvements (Washington Street to Avenida Montero)400,000 400,000202402 Moon River Drive Pavement Rehabilitation (Ave 50 to DSUSD ROW)400,000 400,000202403 Washington Street Sidewalk Improvements (Calle Tampico to Avenue 52)444,000 444,000202404 Cove Area Slurry Seal Improvements Phase 1860,000860,000FY 2024/2025 SUBTOTAL: 2,552,000 1,000,000 860,000 0 400,000 1,479,000 50,000 6,341,0002025/20262526ADA ADA Accessible Ramps - Various Locations20,00020,0002526CPM Citywide Preventative Maintenance Plan Improvements50,000Equip Replacement Fund50,0002526PMP Pavement Management Plan Street Improvements 1,500,0001,500,0002526STI Sidewalks - Various Locations55,00055,0002526TMI Citywide Traffic Signal Maintenance Improvements235,000 235,0002425DRA Citywide Drainage Enhancements477,000477,000201702 Developer Reimbursement for DIF Eligible Improvements400,000 400,000201804 Landscape and Lighting Median Island Improvements 500,000500,000201905 Highway 111 Corridor Area Plan Implementation1,000,0001,000,000202501 Citywide Striping Refresh400,000 400,000202502 Highway 111/Simon Drive Dual Left Turn Lanes723,850 723,850202503 Cove Area Slurry Seal Improvements Phase 2850,000850,000FY 2025/2026 SUBTOTAL: 2,552,000 1,000,000 850,000 0 400,000 1,358,850 50,000 6,210,850TOTAL FISCAL YEARS 2021/22 THROUGH 2025/26: 13,760,000 15,188,356 4,149,100 125,000 3,064,500 7,528,350 2,953,350 46,768,656226
Project # Project DescriptionEngineering ConstructionInspection Professional Contingency Other Other Expenditure Total2021/20222122ADA ADA Accessible Ramps - Various Locations 1,450 14,000 1,350 1,200 2,000 20,0002122CPM Citywide Preventative Maintenance Plan Improvements 3,625 35,000 3,375 3,000 5,000 50,0002122PMP Pavement Management Plan Street Improvements 106,952 1,069,519 104,278 82,888 136,363 1,500,0002122STI Sidewalks - Various Locations3,988 38,500 3,713 3,300 5,500 55,0002122TMI Citywide Traffic Signal Maintenance Improvements 17,038 164,500 15,863 14,100 23,500 235,0002122DRA Citywide Drainage Enhancements 34,583 333,900 32,198 28,620 47,700 477,000201603 La Quinta Landscape Renovation Improvement 102,106 985,849 95,064 84,501 140,836 1,408,356201702 Developer Reimbursement for DIF Eligible Improvements400,000Developer Reimbursement400,000201709 Avenue 53 Jefferson St. Roundabout 500,000 50,000 550,000201804 Landscape and Lighting Median Island Improvements 500,000500,000201901 Village Art Plaza Promenade and Cultural Center 195,750 1,890,000 182,250 162,000 270,000 2,700,000201905 Highway 111 Corridor Area Plan Implementation 72,500 700,000 67,500 60,000 100,000 1,000,000202101 Dune Palms Road Pavement Rehabilitation (Fred Waring Drive to Miles Avenue) 72,806 728,057 70,986 56,424 92,827 1,021,100202102 Fritz Burns Park Improvements 315,000 35,000350,000202103 Citywide Miscellaneous ADA Improvements128,350128,350202104 Citywide Striping Refresh29,000 280,000 27,000 24,000 40,000 400,000FY 2021/2022 SUBTOTAL: 954,796 7,367,675 603,576 555,033 913,726 400,000 10,794,806CITY OF LA QUINTACAPITAL IMPROVEMENT PROGRAMEXPENDITURE SUMMARY227
Project # Project DescriptionEngineering ConstructionInspection Professional Contingency Other Other Expenditure Total2022/20232223ADA ADA Accessible Ramps - Various Locations 1,450 14,000 1,350 1,200 2,000 20,0002223CPM Citywide Preventative Maintenance Plan Improvements 3,625 35,000 3,375 3,000 5,000 50,0002223PMP Pavement Management Plan Street Improvements 106,952 1,069,519 104,278 82,888 136,363 1,500,0002223STI Sidewalks - Various Locations3,988 38,500 3,713 3,300 5,500 55,0002223TMI Citywide Traffic Signal Maintenance Improvements 17,038 164,500 15,863 14,100 23,500 235,0002223DRA Citywide Drainage Enhancements 34,583 333,900 32,198 28,620 47,700 477,000201702 Developer Reimbursement for DIF Eligible Improvements400,000Developer Reimbursement400,000201804 Landscape and Lighting Median Island Improvements 500,000500,000201805 Corporate Yard Administrative Offices and Crew Quarters 201,043 1,941,100 187,178 166,380 277,300 2,773,000201905 Highway 111 Corridor Area Plan Implementation 72,500 700,000 67,500 60,000 100,000 1,000,000202102 Fritz Burns Park Improvements1,545,000 135,000 120,000 200,000 2,000,000202201 Avenue 50 Pavement Rehabilitation (Washington St. to Eisenhower Dr.) 79,750 770,000 74,250 66,000 110,000 1,100,000202202 City Hall Rehabilitation84,000 6,000 10,000 100,000202204 Fred Waring Drive Pavement Rehabilitation (Washington Street to Adams Street) 95,700 924,000 89,100 79,200 132,000 1,320,000FY 2022/2023 SUBTOTAL: 700,627 8,035,519 713,803 630,688 1,049,363 400,000 11,530,0002023/20242324ADA ADA Accessible Ramps - Various Locations 1,450 14,000 1,350 1,200 2,000 20,0002324CPM Citywide Preventative Maintenance Plan Improvements 3,625 35,000 3,375 3,000 5,000 50,0002324PMP Pavement Management Plan Street Improvements 106,952 1,069,519 104,278 82,888 136,363 1,500,0002324STI Sidewalks - Various Locations3,988 38,500 3,713 3,300 5,500 55,0002324TMI Citywide Traffic Signal Maintenance Improvements 17,038 164,500 15,863 14,100 23,500 235,0002324DRA Citywide Drainage Enhancements 34,583 333,900 32,198 28,620 47,700 477,000201702 Developer Reimbursement for DIF Eligible Improvements400,000Developer Reimbursement400,000201804 Landscape and Lighting Median Island Improvements 500,000500,000201805 Corporate Yard Administrative Offices and Crew Quarters 265,133 2,559,900 246,848 219,420 365,700 3,657,000201905 Highway 111 Corridor Area Plan Implementation 72,500 700,000 67,500 60,000 100,000 1,000,000202203 City Hall Rehabilitation695,250 60,750 54,000 90,000 900,000202301 Avenue 58 Pavement Rehabilitation (Jefferson Street to Madison Street) 100,050 966,000 93,150 82,800 138,000 1,380,000202302 Caleo Bay at Avenue 47 (New Traffic Signal) 31,175 301,000 29,025 25,800 43,000 430,000202303 Washington Street at Lake La Quinta Drive (New Traffic Signal) 31,175 301,000 29,025 25,800 43,000 430,000202304 Francis Hack Lane Pavement Rehabilitation (Avenida Bermudas to Cul-De-Sac) 27,550 266,000 25,650 22,800 38,000 380,000202305 Washington Street Sidewalk Improvements (Avenue 50 to Calle Tampico) 34,655 334,600 32,265 28,680 47,800 478,000FY 2023/2024 SUBTOTAL: 729,872 8,279,169 744,988 652,408 1,085,563 400,000 11,892,0002024/20252425ADA ADA Accessible Ramps - Various Locations 1,450 14,000 1,350 1,200 2,000 20,0002425CPM Citywide Preventative Maintenance Plan Improvements 3,625 35,000 3,375 3,000 5,000 50,0002425PMP Pavement Management Plan Street Improvements 106,952 1,069,519 104,278 82,888 136,363 1,500,0002425STI Sidewalks - Various Locations3,988 38,500 3,713 3,300 5,500 55,0002425TMI Citywide Traffic Signal Maintenance Improvements 17,038 164,500 15,863 14,100 23,500 235,0002425DRA Citywide Drainage Enhancements 34,583 333,900 32,198 28,620 47,700 477,000201702 Developer Reimbursement for DIF Eligible Improvements400,000Developer Reimbursement400,000201804 Landscape and Lighting Median Island Improvements 500,000500,000201905 Highway 111 Corridor Area Plan Implementation 72,500 700,000 67,500 60,000 100,000 1,000,000202401 Avenue 50 Sidewalk Improvements (Washington Street to Avenida Montero) 29,000 280,000 27,000 24,000 40,000 400,000202402 Moon River Drive Pavement Rehabilitation (Ave 50 to DSUSD ROW) 29,000 280,000 27,000 24,000 40,000 400,000202403 Washington Street Sidewalk Improvements (Calle Tampico to Avenue 52) 32,190 310,800 29,970 26,640 44,400 444,000202404 Cove Area Slurry Seal Improvements Phase 1 62,350 602,000 58,050 51,600 86,000 860,000228
Project # Project DescriptionEngineering ConstructionInspection Professional Contingency Other Other Expenditure TotalFY 2024/2025 SUBTOTAL: 392,675 4,328,219 370,296319,348 530,463 400,0006,341,0002025/20262526ADA ADA Accessible Ramps - Various Locations1,45014,0001,3501,2002,00020,0002526CPM Citywide Preventative Maintenance Plan Improvements3,62535,0003,3753,0005,00050,0002526PMP Pavement Management Plan Street Improvements106,952 1,069,519 104,27882,888 136,3631,500,0002526STI Sidewalks - Various Locations3,98838,5003,7133,3005,50055,0002526TMI Citywide Traffic Signal Maintenance Improvements17,038 164,50015,86314,10023,500235,0002526DRA Citywide Drainage Enhancements34,583 333,90032,19828,62047,700477,000201702 Developer Reimbursement for DIF Eligible Improvements400,000Developer Reimbursement400,000201804 Landscape and Lighting Median Island Improvements 500,000500,000201905 Highway 111 Corridor Area Plan Implementation 72,500 700,000 67,500 60,000 100,000 1,000,000202501 Citywide Striping Refresh29,000 280,000 27,000 24,000 40,000 400,000202502 Highway 111/Simon Drive Dual Left Turn Lanes 52,479 506,695 48,860 43,431 72,385 723,850202503 Cove Area Slurry Seal Improvements Phase 2 61,625 595,000 57,375 51,000 85,000 850,000FY 2025/2026 SUBTOTAL: 383,239 4,237,114 361,510 311,539 517,448 400,000 6,210,850TOTAL FISCAL YEARS 2021/2022 THROUGH 2025/2026: 3,161,208 32,247,696 2,794,172 2,469,016 4,096,563 2,000,000 46,768,656229
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Project DescriptionAdministration Engineering ConstructionInspection Professional Contingency Other TotalBRIDGE IMPROVEMENTSAD 1 Washington Street Bridge Railing (Replacement)78,000780,000 76,05039,00097,3051,070,355 DRAINAGE IMPROVEMENTSAD 2 Eisenhower Drive and Avenue 50 Drainage Improvements200,000 1,495,000 155,000 50,000 100,000 2,000,000 MISCELLANEOUS IMPROVEMENTSAD 3 Village Area Parking Structure750,000 5,043,750 731,250 225,000 750,000 7,500,000 AD 4 Golf Cart Routes75,000560,625 58,12518,75037,500749,999 PUBLIC FACILITIESAD 5 City Hall Solar Panels50,000950,000 1,000,000 AD 6 Library/Wellness Center Solar Panels50,000950,000 1,000,000 AD 7 Corporate Yard - Phase III401,879 3,004,049 311,457 100,470 200,940 4,018,794 AD 8 Southeast Area Fire Station439,700 3,286,758 340,768 109,925 219,850 4,397,000 PARKSAD 9 Sports Complex Field Improvements555,113 4,149,469 430,212 138,778 277,556 5,551,129 STREET IMPROVEMENTSAD 10 Avenue 50 Street Improvements (Jefferson Street to Madison Street)120,000 897,000 93,00030,00060,0001,200,000 AD 11 Avenue 58 Street Improvements (Jefferson Street to Madison Street)788,000 5,890,300 610,700 197,000 394,000 7,880,000 AD 12 Avenue 62 Street Improvements (Monroe Street to Madison Street)194,900 1,456,878 151,048 48,72597,4501,949,000 AD 13 Washington Street at Washington Park (Left Turn Lane)25,800192,855 19,9956,45012,900258,000 AD 14Highway 111 at La Quinta Center Drive (Dual Left Turn Lanes)70,300525,493 54,48317,57535,150703,000 AD15 Jefferson Street Extension (Avenue 58 to Avenue 60)306,416 2,290,460 237,472 76,604 153,208 3,064,160 STREET IMPROVEMENTS - BICYCLE PATHSAD 16 Citywide Bicycle Path Improvements860,000 6,428,500 666,500 215,000 430,000 8,600,000 STREET IMPROVEMENTS - ROUNDABOUTSAD 17 Madison Street at Avenue 58 Two Lane Roundabout238,800 1,785,030 185,070 59,700 119,400 2,388,000 AD 18 Madison Street at Avenue 60 Two Lane Roundabout238,800 1,785,030 185,070 59,700 119,400 2,388,000 AD 19 Monroe Street at Avenue 52 Two Lane Roundabout238,800 1,785,030 185,070 59,700 119,400 2,388,000 AD 20 Monroe Street at Avenue 54 Two Lane Roundabout238,800 1,785,030 185,070 59,700 119,400 2,388,000 AD 21 Monroe Street at Avenue 58 Two Lane Roundabout238,800 1,785,030 185,070 59,700 119,400 2,388,000 AD 22 Monroe Street at Avenue 60 Two Lane Roundabout238,800 1,785,030 185,070 59,700 119,400 2,388,000 AD 23 Monroe Street at Avenue 62 Two Lane Roundabout238,800 1,785,030 185,070 59,700 119,400 2,388,000 AD 24 Jefferson Street at Avenue 54 Roundabout238,800 1,785,030 185,070 59,700 119,400 2,388,000 STREET IMPROVEMENTS - TRAFFIC SIGNALSAD 25 Avenue 50 at Orchard Lane (New Traffic Signal)43,000321,425 33,32510,75021,500430,000 SUBTOTAL ADD PROJECTS- 6,918,508 52,502,800 5,449,944 1,761,627 3,842,559 - 70,475,437 Percentages:0.10.74750.07750.0250.05CITY OF LA QUINTACAPITAL IMPROVEMENT PROGRAMUNFUNDED ADDITIONAL PROJECTS - EXPENDITURE SUMMARYProject #ATTACHMENT 1ATTACHMENT 1 231
232
City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO CONFIRM THE ASSESSMENT AND
DISTRICT DIAGRAM FOR FISCAL YEAR 2021/22 LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT 89-1
RECOMMENDATION
Adopt a resolution confirming the assessment and District diagram for the
Landscape and Lighting Assessment District 89-1 for fiscal year 2021/22,
pursuant to the Engineer’s report.
EXECUTIVE SUMMARY
•Annually, the City Council (Council) must take certain actions
pertaining to Citywide Landscape and Lighting Assessment District 89-1
(District) to allow the City to levy annual assessments.
•These assessments fund 44% of the citywide landscape, lighting, median,
and parkway maintenance costs. The 2021/22 assessment rate will
remain at $35.60 per dwelling/parcel also identified as an Equivalent
Benefit Unit (EBU). This has been the rate since 1997.
•Adopting this resolution is necessary for the County Assessor to place the
assessment on the tax roll for fiscal year 2021/22.
FISCAL IMPACT
The 2021/22 estimated cost for retention basin and right-of-way maintenance
(landscaping and lighting maintenance for medians and parkways) is
$2,240,400.
The assessment charge will generate an estimated $981,712. The City will also
receive $150,000 from County Service Area 152, levied by Riverside County, to
fund retention basin maintenance. The combined income is projected to be
$1,131,712; this leaves a shortfall of $1,108,688 (funded by the General
Fund).
PUBLIC HEARING ITEM NO. 2
233
BACKGROUND/ANALYSIS
In 1989, Council formed a District to fund costs associated with the
maintenance, construction and servicing of landscape areas, streetlights and
traffic signals. The District was modified in 1997 to conform to Proposition 218,
which required the removal of maintenance costs for facilities that provide
general benefit to the public such as parks, fire stations, and public buildings.
Since 1997, the City’s District has only included maintenance costs for streets,
streetlights, traffic signals, landscape medians, parkways and retention basins
since these costs are considered “exempt” under Proposition 218. Beginning in
1997, maintenance of “nonexempt” items (i.e., facilities providing general
benefit) were shown separately but still shown as part of the overall landscape
maintenance budget.
Proposition 218 also requires that any assessment rate increase be supported
by a benefits analysis and Citywide vote in favor of the increase. These
requirements locked the assessment rate at $35.60 since 1997, while
maintenance costs have nearly tripled.
On June 1, 2021, Council adopted the following resolutions:
•Resolution No. 2021-018, approving the Preliminary Engineer’s Report for
Fiscal Year 2021/22 in connection with the District.
•Resolution No. 2021-019 declaring intention to levy annual assessment for
construction, maintenance, and servicing landscape and lighting
improvements within the boundaries of the territory included in the
Citywide District and giving notice thereof.
The engineer’s report must contain the following information:
1.A description of the services to be provided throughout the District;
2.Total costs necessary to provide all services described in the
engineer’s report;
3.A diagram showing the boundaries of the District, includ ing special
benefit zones; and
4.An assessment schedule.
The final engineer’s report has been completed (Attachment 1) and establishes
the maintenance budget and number of benefitting parcels. The chart below
compares the projected 2021/22 data with the 2020/21 data:
234
2021/22 2020/21
City wide Benefit Zone Yes Yes
Number of Equivalent Benefit Units (EBUs) 27,577 27,420
EBU Rate $35.60/EBU $35.60/EBU
District Revenue $981,712 $976,140
The City’s consultant, Willdan Financial Services, projects an increase of 157
EBU’s from 2020/21 to 2021/22; actuals will be based on the final 2021/22
County Secured Tax Roll.
This public hearing affords an opportunity for affected property owners to ask
questions regarding the District and to provide public testimony regarding
any proposed changes. No changes are proposed at this time. Council may
adopt 2021/22 assessment fees only after the public hearing has been
conducted.
Should Council receive testimony through the public meeting/hearing that
warrants a change to the assessment level, Council can lower the
assessment by a majority vote. If lowered, the reduction in assessment level
would impact the revenues necessary to fund the District’s 2021/22 operational
budget. Council may also increase the assessment level but only by a special-
benefit analysis and vote through a property-owner ballot.
If service levels are not adjusted accordingly, the General Fund would be
required to make up the difference.
ALTERNATIVES
The Council can direct staff to adjust the engineer’s report to reflect any
changes resulting from the public hearing. Should Council direct amendments
to the engineer’s report, an amended report and impacts of the amendments
would be submitted for approval at the July 20, 2021 Council meeting.
Prepared by: Dianne Hansen, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer
Attachment: 1. Final Engineer’s Report
235
236
RESOLUTION NO. 2021 – XXX
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, CONFIRMING
THE DIAGRAM AND ASSESSMENTS FOR FISCAL
YEAR 2021/2022 LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT 89-1 (PURSUANT TO
THE LANDSCAPE AND LIGHTING ACT OF 1972)
WHEREAS, maintenance of landscape improvements in roadways and
drainage facilities is a very important service in our community.
Landscaping, if well maintained, provides beautification and enhancement to
the surroundings, along with a positive effect on property values; and
WHEREAS, the annual assessments generated by the existing 1972
Act City of La Quinta Landscaping and Lighting District will fund the cost of
providing installation, servicing, maintenance, and operation of landscaping,
lighting and appurtenant facilities within the City of La Quinta that are
exempt under provisions of Proposition 218 voted in by the California
residents during the November 1996 election; and
WHEREAS, on June 1, 2021, the City Council adopted the following
resolutions:
•Resolution No. 2021-018, approving the Preliminary Engineer’s
Report for Fiscal Year 2020/2021 in connection with Landscape
and Lighting Assessment District 89-1;
•Resolution No. 2021-019 declaring intention to levy annual
assessments for construction, maintenance, and servicing
landscape and lighting improvements within the boundaries of the
territory included in the citywide Landscape and Lighting
Assessment District 89-1, and giving notice thereof; and
WHEREAS, a Notice of a Public Hearing to Adopt a Resolution
Confirming the Diagram and Assessments for Fiscal Year 2021/2022
Landscape and Lighting Assessment District 89-1 was published in The
Desert Sun newspaper on June 3, 2021.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
237
Resolution No. 2021-xxx
Landscape and Lighting Assessment District 89-1 – Confirming Diagram & Annual Assessments
Adopted: June 15, 2021
Page 2 of 3
SECTION 1. Pursuant to Chapter 3 of the Landscaping and Lighting Act
of 1972, the City Council directed the City Engineer to prepare and file an
annual report for Fiscal Year 2021/2022.
SECTION 2. The City Engineer filed an annual report on June 1, 2021,
and the City Council adopted a Resolution of Intention to Levy and Collect
Assessments within Landscape and Lighting Assessment District 89 -1 for
Fiscal Year 2021/2022 and set a Public Meeting/Hearing date of June 15,
2021 at the La Quinta City Council Chambers, 78-495 Calle Tampico,
La Quinta, California. Notice of the Public Meeting/Hearing was given in the
time and manner required by law.
SECTION 3. On June 15, 2021, a Public Meeting/Hearing for which
notice was given, was conducted at which every interested person was given
an opportunity to object to the proposed assessment in writing or orally, and
the City Council has considered each protest.
SECTION 4. On June 15, 2021, the City Council found that written
protests against the proposed assessment had not been made by owners
representing more than one-half of the area of the land to be assessed.
SECTION 5. The City Council hereby confirms the diagram and
assessment as set forth in the annual report o f the Engineer of Work and
hereby levies the assessment set forth for Fiscal Year 2021/2022.
SECTION 6. The City Council authorizes and directs the City Clerk to (i)
submit certified copies of this resolution to the County of Riverside and (ii)
take such other and further actions as may be necessary and proper for the
County Assessor to place this assessment on the tax roll.
PASSED, APPROVED and ADOPTED at a regular meeting of the
La Quinta City Council held on this 15th day of June 2021, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
238
Resolution No. 2021-xxx
Landscape and Lighting Assessment District 89-1 – Confirming Diagram & Annual Assessments
Adopted: June 15, 2021
Page 3 of 3
_______________________
LINDA EVANS, MAYOR
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, CITY CLERK
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
_____________________________
WILLIAM H. IHRKE, CITY ATTORNEY
City of La Quinta, California
239
240
City of La Quinta
Street Lighting and Landscape
District No. 89-1
2021/2022 ENGINEER’S ANNUAL LEVY REPORT
Intent Meeting: June 1, 2021
Public Hearing: June 15, 2021
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com
ATTACHMENT 1
241
242
ENGINEER'S REPORT
CITY OF LA QUINTA
STREET LIGHTING AND LANDSCAPE
DISTRICT NO. 89-1
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll
thereto attached was filed with me on the day of , 2021.
BY: Monika Radeva, City Clerk
City of La Quinta
Riverside County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll
thereto attached, was approved and confirmed by the City Council of the City of La Quinta,
California, on the day of , 2021.
BY: Monika Radeva, City Clerk
City of La Quinta
Riverside County, California
I HEREBY CERTIFY that the enclosed Assessment Roll was filed with the County Auditor
of the County of Riverside, on the day of , 2021.
BY: Monika Radeva, City Clerk
City of La Quinta
Riverside County, California
243
TABLE OF CONTENTS
I. OVERVIEW 1
A. INTRODUCTION 1
B. COMPLIANCE WITH CURRENT LEGISLATION 1
C. HISTORICAL BACKGROUND AND LEGISLATION 2
II. DESCRIPTION OF THE DISTRICT 2
A. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT 2
B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT 2
C. IMPROVEMENTS WITHIN THE DISTRICT 4
III. METHOD OF APPORTIONMENT 5
A. GENERAL 5
B. BENEFIT ANALYSIS 5
C. METHODOLOGY 6
IV. DISTRICT BUDGETS 10
A. DESCRIPTION OF BUDGET ITEMS 10
B. 2021/2022 DISTRICT BUDGET 11
APPENDIX A – DISTRICT ASSESSMENT DIAGRAM 14
APPENDIX B – 2021/2022 COLLECTION ROLL 15
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2021/2022 City Of La Quinta L&L 89-1 Page 1 of 15
I. OVERVIEW
A. INTRODUCTION
The City of La Quinta (the “City”) annually levies and collects special assessments
in order to provide and maintain the facilities, improvements and services within
Street Lighting and Landscape District No. 89-1 (the “District”). The District was
formed in 1989 pursuant to the Landscaping and Lighting Act of 1972 (the “1972
Act”), Part 2 of Division 15 of the Streets and Highways Code and authorizes the
Agency to annually levy and collect assessments to maintain the services and
improvements related thereto.
This Engineer’s Annual Levy Report (the “Report”) describes the District, any
changes to the District, and the proposed assessments for Fiscal Year 2021/2022.
The proposed assessments are based on the estimated cost to maintain
improvements that provide special benefit to properties assessed within the
District. The various improvements within the District and the costs of those
improvements are identified and budgeted separately, including expenditures,
deficits, surpluses, revenues, and reserves. The word “parcel,” for the purposes of
this Report, refers to an individual property assigned its own Assessor Parcel
Number (“APN”) by the Riverside County Assessor’s Office. The Riverside County
Auditor/Controller uses Assessor Parcel Numbers and specific fund numbers on
the tax roll to identify properties assessed for special district benefit assessments.
Each parcel within the District is assessed proportionately for those improvements
provided by the District and from which the parcel receives special benefit.
Following consideration of public comments, written protests at a noticed public
hearing and review of the Report, the City Council may order amendments to the
Report or confirm the Report as submitted. Following final approval of the Report,
and confirmation of the assessments, the City Council may order the levy and
collection of assessments for Fiscal Year 2021/2022 pursuant to the 1972 Act. In
such case, the assessment information will be submitted to the Riverside County
Auditor/Controller and included on the property tax roll for each benefiting parcel
for Fiscal Year 2021/2022.
B. COMPLIANCE WITH CURRENT LEGISLATION
The District was formed in 1989 pursuant to the 1972 Act. As such, the City has
determined that pursuant to California Constitution Article XIIID Section 5
Subsection A the existing assessments are exempt from the substantive and
procedural requirements of Proposition 218. Any new or increased assessments
above the maximum assessment rates previously approved and levied by the City
Council would be subject to both the substantive and procedural requirements of
the Proposition.
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2021/2022 City Of La Quinta L&L 89-1 Page 2 of 15
C. HISTORICAL BACKGROUND AND LEGISLATION
The assessments for the District provide a special benefit to the parcels assessed,
and the City utilizes General Fund Revenues to fund improvements and services
that are considered general benefit.
This District was formed pursuant to the 1972 Act, which permits the establishment
of assessment districts by cities for the purpose of providing for the maintenance
of certain public improvements, which include the facilities existing within the
District, as those improvements provide a special benefit to parcels.
The City Council reviews the current and projected years’ costs for the
construction, operation, maintenance, and servicing of the District facilities and
sets the assessment for the ensuing fiscal year, which runs between July 1 and
June 30.
II. DESCRIPTION OF THE DISTRICT
A. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT
The boundaries of the District are coterminous with the boundaries of the City. The
Diagram of the District showing the exterior boundaries has been submitted to the
City Clerk at the City and is included by reference.
B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT
As applicable or may be applicable to this District, the 1972 Act defines
improvements to mean one or any combination of the following:
• The installation or planting of landscaping.
• The installation or construction of statuary, fountains, and other ornamental
structures and facilities.
• The installation or construction of public lighting facilities.
• The installation or construction of any facilities which are appurtenant to any
of the foregoing or which are necessary or convenient for the maintenance
or servicing thereof, including, but not limited to, grading, clearing, removal
of debris, the installation or construction of curbs, gutters, walls, sidewalks,
or paving, or water, irrigation, drainage, or electrical facilities.
• The maintenance or servicing, or both, of any of the foregoing.
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• The acquisition of any existing improvement otherwise authorized pursuant
to this section.
Incidental expenses associated with the improvements including, but not limited
to:
• The cost of preparation of the Report, including plans, specifications,
estimates, diagram, and assessment;
• The costs of printing, advertising, and the publishing, posting and mailing of
notices;
• Compensation payable to the Riverside County (the “County”) for collection
of assessments;
• Compensation of any engineer or attorney employed to render services;
• Any other expenses incidental to the construction, installation, or
maintenance and servicing of the improvements;
• Any expenses incidental to the issuance of bonds or notes pursuant to
Section 22662.5.
• Costs associated with any elections held for the approval of a new or
increased assessment.
The 1972 Act defines "Maintain" or "maintenance" to mean furnishing of services
and materials for the ordinary and usual maintenance, operation, and servicing of
any improvement, including:
• Repair, removal, or replacement of all or any part of any improvement.
• Providing for the life, growth, health, and beauty of landscaping, including
cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
• The removal of trimmings, rubbish, debris, and other solid waste.
• The cleaning, sandblasting, and painting of walls and other improvements
to remove or cover graffiti.
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C. IMPROVEMENTS WITHIN THE DISTRICT
The District improvements are the operation, servicing and maintenance of
landscaping, lighting and appurtenant facilities, including, but not limited to,
personnel, electrical energy, water, materials, contracting services, and other
items necessary for the satisfactory operation of these services described as
follows:
• Landscaping and Appurtenant Facilities include, but are not limited to,
landscaping, planting, shrubbery, trees, irrigation systems, hardscapes,
fixtures, sidewalk maintenance and appurtenant facilities, located within the
public street rights-of-way, medians, trails, and dedicated street, drainage
or sidewalk easements within the boundary of the District.
• Lighting and Appurtenant Facilities include, but are not limited to, poles,
fixtures, bulbs, conduits, equipment including guys, anchors, posts and
pedestals, metering devices, controllers and appurtenant facilities as
required to provide safety lighting and traffic signals within public street
rights-of-way and easements within the boundaries of the District.
• Maintenance is defined as the furnishing of services and materials for the
operation and usual maintenance, operation and servicing of the
landscaping, public lighting facilities and appurtenant facilities, including
repair, removal or replacement of landscaping, public lighting facilities, or
appurtenant facilities; providing for the life, growth, health and beauty of the
landscaping, including cultivation, irrigation, trimming, spraying, fertilizing
and treating for disease or injury; and the removal of trimmings, rubbish,
debris and other solid waste.
• Servicing is defined as the furnishing of water for the irrigation of the
landscaping and the furnishing of electric current or energy, gas or other
illuminating agent for the public lighting facilities, or for the lighting or
operation of landscaping or appurtenant facilities.
The plans and specifications for the improvements are on file in the office of the
City Engineer and are by reference made a part of this Report.
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III. METHOD OF APPORTIONMENT
A. GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for
the purpose of providing certain public improvements that include the construction,
maintenance and servicing of public lights, landscaping and appurtenant facilities.
The 1972 Act further requires that the cost of these improvements be levied
according to benefit rather than assessed value:
“The net amount to be assessed upon lands within an
assessment district may be apportioned by any formula or
method which fairly distributes the net amount among all
assessable lots or parcels in proportion to the estimated
benefits to be received by each such lot or parcel from the
improvements.”
The formula used for calculating assessments in this District therefore reflects the
composition of the parcels, and the improvements and services provided, to
apportion the costs based on benefit to each parcel.
B. BENEFIT ANALYSIS
Properties within the District boundary are found to derive a special benefit from
the improvements provided by the District. These properties include single family
residential, non-residential, vacant residential and non-residential, golf courses,
agricultural and hillside conservation properties, vacant and remote non-residential
and rural and estate residential properties.
Special Benefits
The method of apportionment (method of assessment) is based on the premise
that each assessed parcel receives special benefit from the improvements
maintained and funded by the assessments, specifically, landscaping and lighting
improvements installed in connection with the development of these parcels. The
desirability of properties within the District is enhanced by the presence of well-
maintained landscaping and lighting improvements in close proximity to those
properties.
The annual assessments outlined in this Report are based on the estimated costs
to provide necessary services, operation, administration, and maintenance
required to ensure the satisfactory condition and quality of each improvement.
The special benefits associated with the landscaping improvements are
specifically:
• Enhanced desirability of properties through association with the
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improvements.
• Improved aesthetic appeal of properties within the District providing a
positive representation of the area.
• Enhanced adaptation of the urban environment within the natural
environment from adequate green space and landscaping.
• Environmental enhancement through improved erosion resistance, and
dust and debris control.
• Increased sense of pride in ownership of property within the District
resulting from well-maintained improvements associated with the
properties.
• Reduced criminal activity and property-related crimes (especially
vandalism) against properties in the District through well-maintained
surroundings and amenities.
• Enhanced environmental quality of the parcels by moderating
temperatures, providing oxygenation and attenuating noise.
The special benefits of street lighting are the convenience, safety, and security of
property, improvements, and goods, specifically:
• Enhanced deterrence of crime – an aid to police protection.
• Increased nighttime safety on roads and highways.
• Improved visibility of pedestrians and motorists.
• Improved ingress and egress to and from property.
• Reduced vandalism, damage to improvements or property, and other
criminal acts.
• Improved traffic circulation and reduced nighttime accidents and personal
property loss.
• Increased promotion of business during nighttime hours in the case of
commercial properties.
The preceding special benefits contribute to a specific enhancement and
desirability of each of the assessed parcels within the District.
C. METHODOLOGY
Pursuant to the 1972 Act, the costs of the District may be apportioned by any
formula or method that distributes the net amount to be assessed among the
assessable parcels in proportion to the estimated special benefits to be received
by each such parcel from the improvements. The special benefit formula used
within the District should reflect the composition of the parcels - and the
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improvements and services provided therein - to apportion the costs based on
estimated special benefit to each parcel.
The cost to provide maintenance and service of the improvements within the
District shall be equitably distributed among each assessable parcel based on the
estimated special benefit received by each parcel.
Equivalent Benefit Units
To equitably spread special benefit to each parcel, it is necessary to establish a
relationship between the various types of properties within the District and the
improvements that benefit those properties. Each parcel within the District is
assigned an Equivalent Benefit Unit (“EBU”) factor that reflects its land use, size
and development, or development potential. Parcels that receive special benefit
from the various District improvements are proportionately assessed for the cost
of those improvements based on their calculated EBU. The EBU method
assessment for this District uses the Single-Family Residential parcel as the basic
unit of assessment. A Single Family Residential (“SFR”) parcel equals one EBU.
Every other land-use is assigned an EBU factor based on an assessment formula
that equates the property’s specific land-use and relative special benefits
compared to the Single-Family Residential parcel.
The EBU method of apportioning special benefits is typically seen as the most
appropriate and equitable assessment methodology for districts formed under the
1972 Act, as the benefits to each parcel from the improvements are apportioned
as a function of land use type, size, and development. The following table provides
a listing of land use types, the EBU factors applied to that land use and the
multiplying factor used to calculate each parcel’s individual EBU for each
improvement provided in the District.
During the formation of the District, a methodology was developed to calculate the
EBUs for other residential and non-residential land use parcels, which are outlined
below for reference. Every land use is assigned EBUs based on the assessment
formula approved for the District. Parcels which have been determined to receive
greater benefit than the SFR parcel are assigned more than 1 EBU and parcels
that are determined to receive lesser benefit than SFR parcels are assigned less
than 1 EBU as reflected in the Assessment Methodology.
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Single-Family Residential
The City’s General Plan allows up to one acre of area for subdivided residential
lots. The subdivided single-family lot equal to or less than one acre in size is the
basic unit for calculation of the benefit assessments. Parcels less than one acre in
size zoned for single-family residential use are assessed one (1) EBU.
Multi-Family Residential
Multi-Family Residential parcels are assessed one-half (0.5) EBU per unit.
Non-Residential
The factor used for converting nonresidential is based on the average number of
typical single-family residential lots of five per acre. Therefore, non-residential
parcels will be assessed five (5) EBUs per acre with a minimum number per parcel
of one (1) EBU.
Vacant Residential
Parcels defined as single family residential parcels less than one acre and having
no structure will be assessed 33 percent (33%) of a single-family dwelling, or 0.33
EBU per parcel.
Vacant Non-Residential
Parcels not considered single family residential parcels less than one acre, and
having no structure will be assessed based on acreage. The typical development
in La Quinta occurs in increments of twenty (20) acres or less. The first twenty (20)
acres of a Vacant Non-Residential parcel will be assessed at a rate of 33 percent
(33%) of developed nonresidential properties, or 1.65 EBU per acre or any portion
of an acre. The minimum number of EBUs per parcel is one (1) EBU. Any parcel
of land greater than twenty (20) acres is considered open space and exempt from
assessment until such time as parcel subdivision or development occurs.
Land Use EBU Factor
Exempt Parcels 0.0
Single Family Residential Parcels 1.0 per unit
Multi-Family Residential Parcels 0.5 per unit
Non-Residential Parcels 5.0 per acre; 1.0 minimum
Vacant Residential Parcels 0.33 per unit
Vacant Non-Residential Parcels 1.65 per acre for first 20 acres only
Golf Course Parcels 0.50 per acre; 1.0 minimum
Agricultural Parcels 0.25 per acre; 1.0 minimum
Hillside Conservative Zone Parcels 0.10 per acre
Vacant & Remote Parcels 0.825 per acre for first 20 acres only
Rural/Estate Residential 1.0 + 0.33 per acre in excess 1 acre
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2021/2022 City Of La Quinta L&L 89-1 Page 9 of 15
Golf Courses
Properties identified as golf courses will be assessed a rate of 10 percent (10%)
of the developed nonresidential properties, or 0.50 EBU per acre or any portion of
an acre. The minimum number per parcel is one (1) EBU.
Agricultural
Properties identified as agricultural will be assessed a rate of 5 percent (5%) of
developed nonresidential properties, or 0.25 EBU per acre or any portion of an
acre. The minimum number per parcel is one (1) EBU.
Hillside Conservation
Parcels located in areas zoned Hillside Conservation per the City’s Official Zoning
Map will be assessed on the basis of allowable development within the Hillside
Conservation Zone. The parcel will be assessed as one dwelling unit per ten (10)
acres or 0.10 EBU per acre or any portion of an acre.
Vacant and Remote Non-Residential Parcels (Annexation No. 9)
Parcels not considered single family residential parcels less than one (1) acre and
do not contain structures, will be assessed based on acreage. The City defines
Vacant and Remote Non-Residential as parcels physically separated from City
services and not readily able to develop due to difficult access and utility
limitations. The land values are typically one half the value of other Vacant Non-
Residential parcels because of the high cost of constructing appropriate access
and utility infrastructures necessary. The Vacant and Remote Non-Residential
parcels are assessed a rate of 0.825 EBUs per acre or portion thereof, for the first
twenty (20) acres, with a minimum of one (1) EBU per parcel.
Rural/Estate Residential
Parcels of one acre or more in size, but having only one residential unit are
identified as Rural/Estate Residential. These parcels will be assessed a rate of one
(1) EBU for the first acre and 0.33 EBUs for each additional acre or portion of an
acre.
Exempt Property
Publicly owned property and utility rights-of-way are exempt from assessment, as
well as parcels of land shown on the County Assessor's records as Vacant Desert
Land, Vacant Mountain Land, Agricultural Preserve and Public Utility owned land.
This Report does not propose an increase in the District’s assessment rates for Fiscal Year
2021/2022 over or above the maximum rate established. The proposed rate per EBU for
Fiscal Year 2021/2022 is the same rate assessed for Fiscal Year 2020/2021. The base
assessment rate to be approved for Fiscal Year 2021/2022 is $35.60.
The maximum assessment rate per EBU may not increase without a vote of the property
owners in the District. Therefore, the assessment is proposed to remain at the maximum
amount of $35.60 per EBU. This equates to total projected assessment revenue of $981,712.
253
2021/2022 City Of La Quinta L&L 89-1 Page 10 of 15
The City proposes the remaining $3,617,288 be funded through a General Fund contribution
of $3,467,288 and $150,000 of revenue from CSA 152.
IV. DISTRICT BUDGETS
A. DESCRIPTION OF BUDGET ITEMS
The 1972 Act requires that a special fund be established and maintained for the
revenues and expenditures of the District. Funds raised by assessment shall be
used only for the purposes as stated herein. A contribution to the District by the
City may be made to reduce assessments, as the City Council deems appropriate.
The following describes the services and costs that are funded through the District,
shown in the District Budgets.
District Costs
Personnel – Reflects relevant City Staff salaries, wages and benefits, and also
includes Worker’s Compensation Insurance, Stand-By, and Overtime Labor.
Contract Services – Includes contracted labor, such as the Riverside County
Tax Roll Administration Fees, maintenance and repair of traffic signals, tree
trimming, and security service.
Rental Services – Reflects funds used for the purpose of uniform rental.
Vehicle Operations – Includes the maintenance of fleet vehicles.
Utilities – Includes the electric, telephone, and water services.
Travel Training & Meetings – Reflects the funds used for the purposes of
training and meetings.
Information Technology – Includes computers, printers, and other related
items and services.
Operating Supplies – This item includes plant replacement, safety gear, field
materials, and the materials used for the purposes of removing graffiti.
Small Tools/Equipment – Includes non-capital small tools and equipment.
District Administration – The cost for providing the coordination of District
services and operations, response to public concerns and education, as well
as procedures associated with the levy and collection of assessments. This
item also includes the costs of contracting with professionals to provide any
additional administrative, legal or engineering services specific to the District
including any required notices, mailings or property owner protest ballot
proceedings.
254
2021/2022 City Of La Quinta L&L 89-1 Page 11 of 15
B. 2021/2022 DISTRICT BUDGET
For the purpose of estimating costs for the maintenance and servicing, actual costs
are used where possible. However, where the improvements are new, or where
actual maintenance experience is lacking, cost estimates will be used to determine
costs. The Budget of estimated cost of operation, servicing, and maintenance for
Fiscal Year 2021/2022 is summarized on the next page in Table 1.
255
2021/2022 City Of La Quinta L&L 89-1 Page 12 of 15
Table 1
Category Description
Estimated
Expenditures Funding
Fiscal Year
2021/2022
L & L
Assessments
General Fund–
Parks
Personnel
Salaries-Permanent Full Time $410,500 $180,000 $230,500
Other Benefits & Deductions 188,900 85,800 103,100
Stand By 0 0 0
Stand By Overtime 0 0 0
Overtime 0 0 0
Total Personnel $599,400 $265,800 $333,600
Contract Services
Annual Lighting & Landscape
Report $0 $0 $0
Civic Center Campus Lake
Maintenance 31,500 0 31,500
Lighting Contract Services 70,000 70,000 0
Financial Services Admin. Fee 0 0 0
Citywide Maintenance Contract 1,386,900 783,300 603,600
Undeveloped Parks PM10 Services 0 0 0
Maintenance & Repair 435,000 100,000 335,000
CVWD Lease-Pioneer Dog Park 0 0 0
Tree Trimming 18,000 8,000 10,000
Janitorial Services 0 0 0
Security Service - Corporation Yard 0 0 0
Fritz Burns Park 60,000 0 60,000
Lighting Service 1,000 0 1,000
SilverRock Way Landscaping 95,000 65,000 30,000
Total Contract Services $2,097,400 $1,026,300 $1,071,100
Rental Services Uniforms $3,500 $1,000 $2,500
Total Rental Services $3,500 $1,000 $2,500
Park Equipment
Vehicle Operations
Facilities Charges $0 $0 $0
Fleet Maintenance 102,200 34,100 68,100
Facility & Equipment Depreciation 200,000 0 200,000
Total Operations $302,200 $34,100 $268,100
Utilities Gas $15,000 $0 $15,000 Electric 298,900 110,000 188,900
Phone $1,000 $0 $1,000
Water 447,600 200,000 247,600
Total Utilities $762,500 $310,000 $452,500
Travel Training &
Meetings
$3,500 $500 $3,000
Total Travel Training & Meetings $3,500 $500 $3,000
Information
Technology
Computers Printers and Services $124,000 $57,200 $66,800
Total Information Technology $124,000 $57,200 $66,800
Operating Supplies
Plant Replacement $640,000 $500,000 $140,000
Graffiti Removal 25,000 10,000 15,000
Safety Gear 3,000 2,000 1,000
Field Materials 18,000 15,000 3,000
Total Operating Supplies $686,000 $527,000 $159,000
Small Tools /
Equipment
Non-Capital $4,500 $2,500 $2,000
Total Small Tools/Equipment $4,500 $2,500 $2,000
Total Landscape & Lighting Budget $4,583,000 $2,224,400 $2,358,600
District
Administration
Public Works Administration $0 $0 $0
Citywide Administration 16,000 16,000 0
Total District Administration $16,000 $16,000 $0
Total Landscape & Lighting Expenditures $4,599,000 $2,240,400 $2,358,600
Less CSA 152 Revenue ($150,000) ($150,000) $0
Less General Fund Contribution (3,467,288) (1,108,688) (2,358,600)
Balance to Levy $981,712 $981,712
Total EBU 27,576.74
Levy Per EBU $35.60
256
2021/2022 City Of La Quinta L&L 89-1 Page 13 of 15
Fiscal Year 2021/2022 Budget
The following information was obtained from the Riverside County Assessor's Secured
Roll, Assessor's Parcel Maps, and the City’s Planning Department. The land use
categories were developed to classify the different land use types in the City.
Table 2
(1) The difference in the “Balance to Levy” amount in Table 1 and the total FY 2021/2022 Levy amount in Table 2 is a rounding difference
due to the Riverside County even penny requirement for each charged parcel.
Actuals will be based on the final County Secured Roll for Fiscal Year 2021/2022.
Differences are generally due to changes in County Land Use Classifications or
Assessor’s Parcel Number changes.
Land Use
FY
2021/2022
Parcel
Count
County
Acres
Prior Year
EBU
Prior Year
Levy
FY 2021/2022
EBU
FY
2021/2022
Levy (1)
Agricultural 17 371.44 93.22 $3,318.60 93.22 $3,318.60
Exempt 51 104.69 0.00 0.00 0.00 0.00
Golf Course 283 3,499.18 1,805.62 64,278.22 1,805.62 64,278.22
Hillside
Conservation 12 319.03 31.90 1,135.62 31.90 1,135.62
Multi-Family
Residential 34 94.93 635.00 22,606.00 635.00 22,606.00
Non-Residential 272 576.61 2,902.60 103,332.56 2,902.70 103,336.12
Rural/ Estate 51 106.18 86.04 3,062.58 86.04 3,062.58
Vacant/ Remote 13 144.48 119.20 4,243.30 119.20 4,243.30
Single Family
Residential 20,700 3,743.60 20,700.00 736,920.00 20,700.00 736,920.00
Vacant
Residential 1,931 1,048.76 639.87 22,763.92 639.87 22,763.92
Vacant Non-
Residential 201 558.40 563.20 20,047.98 563.20 20,047.98
Total 23,565 10,567.30 27,576.64 $981,708.78 27,576.74 $981,712.34
257
2021/2022 City Of La Quinta L&L 89-1 Page 14 of 15
APPENDIX A – DISTRICT ASSESSMENT DIAGRAM
The Boundary Diagrams for the original districts have previously been submitted to the
Clerk of the City in the format required under the 1972 Act and are made part of this
Report by reference.
The parcel identification, lines and dimensions of each parcel within the District are those
lines and dimensions shown on the Assessor’s Maps of Riverside County for the year in
which this Report was prepared and is incorporated by reference and made part of this
Report.
The attached Landscape Maintenance Map displays the landscape maintenance areas
within the City.
258
Cactus
Flower
Esplanade
Monticello
Wild
FlowerSun
Flower
Jefferson
Square
La Quinta
Palms
Rancho
Ocotillo
Quinterra
SonrisaDesert
Flower
La Quinta
Highlands
AcaciaLa Quinta
Del Oro
Palm Royale C.C.
Bella Vista
Starlight
Dunes
Desert Pride
(Reunion)
Marbella
Point
Happy
Estates
Del Rey
Topaz
Aliso Del Rey
Aliso II
Highland
Palms
Rancho La Quinta
Miraflores
Watercolors
Desert Cove
Lake
La Quinta
Hadley
Villas
Hidden Canyon
Laguna De La Paz
Legacy Villas Rancho La Quinta
Talante
Renaissance
Althea
Parc La Quinta
Desert Club
Manor TR 1
Montero
Estates
La Quinta
Golf Estates
La Quinta
Club & Resort
Lago La Quinta
La Quinta
C.C. Estates
Villas of
La Quinta
Haciendas at
La Quinta
The
Seasons
Duna La Quinta
La Quinta
Fairways
Bajada
Painted
Cove
The Citrus
Desert
Club
TR
Unit 5
Estancias Palmilla
Watermark
Villas
Citrus
El Dorado
Gold
Reserve
Mountain View C.C.
La Quinta
Polo Estates
Diamante
La Canterra
Polo
Estates
La Quinta
Polo Estates
Codorniz
The Hideaway
Madison Club
Rancho Santana
Carmela
Griffin Ranch
PGA West
Greg Norman
Monterra
The Estates at
La Quinta
PGA West
Legends
The Village
at the Palms
Capistrano
Piazza
Serena
Andalusia
Trilogy
Palizada
Village at
Coral Mtn.
Stone Creek
Ranch
Coral Mtn
Estates
PGA West
Palo
Verde
Santa
Rosa
Trails
Alta
Verde
Lions
Gate
Santerra
The Quarry
Puerta Azul
PGA West
Residence Club
Silver Rock
Resort
Tradition
Malaga
YMCA
Seasons
Dog Park
Cove
Oasis
La Quinta
High School
Vista
Dunes
Fire Station #93
Fire Station #70
Fire Station #32
La Quinta
Entrance Monument
(Water Feature)
La Quinta
Entrance Monument
(Water Feature)
L a n d s c a p e M a i n t e n a n c e M a p
FRED WARING DR
JEFFERSON STDUNE PALMS RDWASHINGTON STWASHINGTON ST48TH AVENUE
JEFFERSON ST52ND AVENUE
CALLE
TAMPICO
MADISON ST54TH AVENUEMADISON ST58TH AVENUE
Facilities Department
Maintenance Division
Contact: James Lindsey, Maintenance Manager
Email: jlindsey@laquintaca.gov
Direct Tel. (760) 777-7052
Design & Development Department
Engineering Division
GIS Contact: Ubaldo Ayón, Management Specialist
Email: uayon@laquintaca.gov
Direct Tel. (760) 777-7051
AIRPORT BLVD.
MILES AVENUE
·|}þ1 1 1
·|}þ1 1 1
0 0.25 0.5 0.75 10.125
MilesADAMS ST.FRED WARING DR
MILES AVENUE
50TH AVENUE
52ND AVENUE
48TH AVENUE
50TH AVENUE
CALLE
TAMPICO
AVENIDA BERMUDASEISENHOWER DRAVENIDAMONT
E
Z
U
M
A
54TH AVENUE
58TH AVENUE
60TH AVENUE
62ND AVENUEMONROE STMONROE STDate: March 22, 2019
This map is for reference only.
Legend
Parkway Maintained by LLD (~89,257ft)
Parkway Maintained by LLD (Wall Adjacent ~36,005ft)
Parkways Maintained by HOA or Property Owners
Facilities Maintained by LLD
COLQCityLimits
CALLE RONDOPARK STCALLE SINALOA DESERTCLUB DRSAGEBRUSH AVECALEO
CALLE TECATE
53RD AVENUE
EISENHOWER DR
47TH AVE
SIMON
DR
SEELEY
DR
AUTO
CTR DR
WESTWARD HO DR
BAY
259
2021/2022 City Of La Quinta L&L 89-1 Page 15 of 15
APPENDIX B – 2021/2022 COLLECTION ROLL
Parcel identification, for each lot or parcel within the District, shall be the parcel as shown
on the Riverside County Assessor’s Parcel Maps and/or the Riverside County Secured
Tax Roll for the year in which this Report is prepared.
Non-assessable lots or parcels may include government owned land, public utility owned
property, land principally encumbered with public right-of-ways or easements and
dedicated common areas. These parcels will not be assessed.
A listing of parcels within the District, along with the proposed assessment amounts, has
been submitted to the City Clerk and, by reference, is made part of this Report.
Upon approval of the Report and confirmation of the assessments, the assessment
information will be submitted to the County Auditor/Controller and included on the
property tax roll in Fiscal Year 2021/2022. If the parcels or APNs within the District and
referenced in this Report, are re-numbered, re-apportioned or changed by the County
Assessor’s Office after approval of the Report, the new parcel or APNs with the
appropriate assessment amount will be submitted to the County Auditor/Controller. If the
parcel change made by the County includes a parcel split, parcel merger or tax status
change, the assessment amount submitted on the new parcels or APNs will be based on
the method of apportionment and levy amount approved in this Report by the City Council.
260
City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2021/22
BUDGET AND ESTABLISH THE CITY’S APPROPRIATIONS LIMIT
RECOMMENDATION
Adopt a resolution to approve the Fiscal Year 2021/22 Budget and establish
the City’s appropriations limit.
EXECUTIVE SUMMARY
•The 2021/22 Proposed Budget consists of the City, Housing Authority,
Financing Authority, and Capital Improvement budgets and
incorporates Council direction provided during study sessions.
•The Capital Improvement Program (CIP) is a five-year program that
identifies the scope, budget, and schedule for capital projects
encompassing street, park, facility, and infrastructure projects. Only
year one is funded with this action ($10,794,800).
•The Financial Advisory Commission and Housing Commission have
unanimously approved the recommended budget.
FISCAL IMPACT
The Proposed Budget anticipates total revenues of $89,620,439 and total
expenditures of $90,041,698 for all funds operated by the City. A summary
of revenues and expenses by fund is located in Attachment 1, Exhibit C.
BACKGROUND/ANALYSIS
Attachment 1 provides a narrative of the 2021/22 Proposed Budget and
includes the following exhibits:
A – General Fund Revenues and Expenditures by Department/Division
B – Measure G Revenues and Expenditures Summary
C – Summary of Revenues and Expenditures by Fund for 2021/22
D – Fiscal Year 2021/22 CIP Summary
E – Appropriations Limitation Calculation (Gann Limit)
F – Fiscal Year 2021/22 Personnel Schedule
BUSINESS SESSION ITEM NO. 3
261
ALTERNATIVES
Council may further adjust the various appropriations included in the
recommended 2021/22 Operating and Capital Improvement Program
budgets.
Prepared by: Claudia Martinez, Interim Finance Director
Approved by: Jon McMillen, City Manager
Attachment: 1. 2021/22 Proposed Budget Overview
262
RESOLUTION NO. 2021 - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA,
ESTABLISHING THE CITY’S APPROPRIATION
LIMIT FOR FISCAL YEAR 2021/22 AND
APPROVING A BUDGET FOR FISCAL YEAR
2021/22
WHEREAS, each year the La Quinta City Council adopts a Budget for
Revenues and Expenditures for the upcoming Fiscal Year; and
WHEREAS, the City Council desires to make provisions for a level of
services commensurate with the needs of the City; and
WHEREAS, the City Council has reviewed said budget and capital
improvement program and has had several public meetings to receive public
input; and
WHEREAS, the City Council has, after due deliberation and
consideration, made such amendments in the proposed budget and capital
improvement program as it considers desirable; and
WHEREAS, Section 7910 of the Government Code of the State of
California provides that each year the governing body of each local
jurisdiction shall, by resolution, establish its appropriations limit for the
following fiscal year; and
WHEREAS, Section 7902(b) of the Government Code sets forth the
method for determining the said appropriations limit, to be based upon the
limit applicable for the prior fiscal year and adjusted for changes in the cost-
of-living and in City population.
NOW, THEREFORE, BE IT RESOLVED by the City of La Quinta to
adopt, as follows:
SECTION 1. The appropriations limit for the City of La Quinta
established in accordance with Section 7902(b) of the California Government
Code, for Fiscal Year 2021/22 is $150,427,126.
SECTION 2. It is hereby found and determined that in compliance with
Government Code Section 7910, the documentation used in the
determination of said appropriations limit for Fiscal Year 2021/22 was
263
Resolution No. 2021 – XXX
Budget Approval FY 2021/22
Adopted: June 15, 2021
Page 2 of 3
available to the public in the Finance Department of the City and in the
Office of the City Clerk at least fifteen days prior to this date.
SECTION 3. The Fiscal Year 2021/22 Budget and capital improvement
program which is on file with the City Clerk is hereby approved.
SECTION 4. Continuing Appropriations which remain unspent and were
authorized by Council in Fiscal Year 2020/21 are approved in the Fiscal Year
2020/21 Budget in an amount not to exceed $706,100 (Exhibit A).
SECTION 5. Budget adjustment procedures are approved as follows:
A.Additional appropriations and the transfer of cash or unappropriated
fund balance from one fund to another shall be made only upon
City Council approval.
B.Transfers of budgeted appropriations between departments or
capital projects shall be made only upon City Council approval.
C.Transfers of budgeted appropriations between accounts within a
department or capital project may be made with the approval of the
City Manager or his designee.
D.Prior year budget continuing Appropriations and Encumbrances for
unexpended capital project and grant appropriations remaining
from uncompleted prior year capital projects and grant programs
shall be made with City Manager approval. These carry-over
appropriations are for prior year Council approved capital projects
and shall not exceed the approved project budget.
SECTION 6. The City Council, recognizing the need for maintaining
Fund Balance reserves has established a Reserve Policy. These funds cannot
be appropriated without the explicit approval of the City Council. Exhibit B
(General Fund Reserves Overview) will be used in the Fiscal Year 2020/21
Annual Comprehensive Financial Report “ACFR.”
SECTION 7. The City Manager shall render a monthly report to the City
Council on the status of City operations as it relates to the approved budget
and any amendments thereto.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La
Quinta City Council held on this 15th day of June 2021, by the following
vote:
264
Resolution No. 2021 – XXX
Budget Approval FY 2021/22
Adopted: June 15, 2021
Page 3 of 3
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
__________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
(SEAL)
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
265
266
Description/Program Account Number Account Name Estimated
Ironman Triathlon postponed to 2021 101-3003-60149 Community Experiences 75,000$
La Quinta Art Celebration postponed to 2021 101-3003-60512 LQ Art Event 45,000$
La Quinta's share of the CVAG Art & Music Line 101-7006-60480 Contribution to other Agencies 300,000$
Equip Emergency Services vehicle 101-2002-71031 Vehicles 13,100$
Marketing efforts to attract group business to hotels 101-1007-60536 TOT Resort Rebate Program 150,000$
$ 583,100
Council Chambers A/V equipment 502-0000-80100 Machinery & Equipment 50,000$
Asset Management Software 502-0000-71048 Public Works Software Enhancements $ 73,000
$ 123,000
$ 706,100
Continuing Appropriations/Carryovers from 2020/21 to 2021/22
GENERAL FUND CARRYOVERS
SPECIAL FUNDS CARRYOVERS
TOTAL CARRYOVERS FOR ALL FUNDS
NOTE: In June 2021 when the budget is adopted, all carryovers are estimates based on projected invoices to end fiscal year
2020/21. Upon completion of the final audit (approx. October 2021), Finance verifies account balances and makes additional
carryover recommendations based on current budgetary needs.
CITY OF LA QUINTA RESOLUTION NO. 2021-XXX
EXHIBIT A
267
ESTIMATED COMMITTED
FUND BALANCE
ESTIMATED AT
6-30-2021
LOAN
PAYMENT TO
GENERAL FUND
FROM
SUCCESSOR
AGENCY
OPERATING
SURPLUS
/(SHORTFALL)
ESTIMATED AT
6-30-2022
NATURAL DISASTER 10,000,000$ 10,000,000$
ECONOMIC DISASTER 11,000,000$ 11,000,000$
CASH FLOW 5,000,000$ 5,000,000$
CAPITAL REPLACEMENT 10,000,000$ 10,000,000$
UNAPPROPRIATED 15,500,367$ 2,642,888$ $ 62,840 18,206,095$
TOTAL COMMITTED RESERVES 51,500,367$ 2,642,888$ $ 62,840 54,206,095$
SUMMARY
RESERVES 6/30/21 51,500,367$
NET CHANGE 2,705,728$
RESERVES 6/30/22 54,206,095$
CALCULATION FOR FORMER REDEVELOPMENT AGENCY LOAN REPAYMENT
FY 2021/22 Approved Repayment
Fund Total Repayment Distribution % Distribution $
General Fund 3,303,610$ x 80% =2,642,888
Housing Fund 3,303,610$ x 20% =660,722
3,303,610$
ESTIMATED ASSIGNED
FUND BALANCE
ESTIMATED AT
6-30-2021 ADDITIONS DELETIONS
ESTIMATED AT
6-30-2022
SALES TAX (MEASURE G)13,151,469$ 3,578,644$ 16,730,113$
PUBLIC SAFETY FIRE SERVICE TRUST 11,408,000$ (800,200)$ 10,607,800$
CARRYOVERS AND CAPITAL
PROJECTS (GENERAL FUND ONLY)12,500,000$ 12,500,000$
PENSION TRUST FUND 11,228,000$ 700,000$ 11,928,000$
OTHER POST EMPLOYMENT BENEFITS
TRUST FUND 1,934,000$ 80,000$ 2,014,000$
TOTAL ASSIGNED RESERVES 50,221,469$ 4,358,644$ (800,200)$ 53,779,913$
CITY OF LA QUINTA
GENERAL FUND RESERVES OVERVIEW
Based on Proposed Budget for 2021/22
ESTIMATED FOR 6-30-2022
Net change, $2,705,728
CITY OF LA QUINTA RESOLUTION NO. 2021-XXX
EXHIBIT B
268
2021/22 Proposed Budget Overview
The General Fund is the primary operating fund of the City and
provides funding for police, fire protection, community programs,
parks, public buildings, and administrative operations. The proposed
budget has a projected surplus of $62,840, a summary of revenues
by category and expenses by department is in Exhibit A. Upon
adoption Finance will prepare the final budget document.
The 2021/22 proposed budget was presented at twelve public
meetings held between February and June. Since the June 1, 2021,
study session, the following items have been incorporated to the
2021/22 budget.
•Decrease in Police and Fire budgets due to contract savings
•Increase in Land Improvements budget for anticipated land
purchase for CV Link improvements
•Increase in Central Services Transfer out to Gas Tax Fund for
road improvements associated with the Ironman Event
•Increase in Community Experiences budget to account for
citywide events and staffing
•Increase in Animal Shelter Contract service budget to account
for increased contract rates
•Increase in Parks Equipment Maintenance budget for citywide
park improvements
Revenues 58,804,210$
Less Operating/CIP Expenses (55,162,726)
Preliminary Budget Surplus 3,641,484
Less Measure G Reserves (3,578,644)
BUDGET SURPLUS 62,840$
GENERAL FUND
FY 2021/22 PROPOSED BUDGET
SUMMARY
ATTACHMENT 1
269
MEASURE G SALES TAX SUMMARY
The Financial Advisory Commission was presented the Operating and Capital
Improvement budgets and unanimously approved the budgetary uses of Measure G
funds which is summarized below. A historical summary is provided in Exhibit B.
OTHER FUNDS
The City operates 32 Special Revenue Funds, 4 Internal Service Funds, 2 Enterprise
Funds and 3 Trust Funds. These funds are legally required to be held separately
from the General Fund and are restricted for road repairs, recycling programs, art
in public places, police programs, housing programs, bond requirements, golf course
operations, internally administered services, and retiree benefits. A summary of
revenue and expenses for all Funds is located in Exhibit C.
The Capital Improvement Program budget reflects the five-year plan adopted by
Council and a summary of funded projects is located in Exhibit D.
2021/22 APPROPRIATIONS LIMIT CALCULATION
Annually, the City is required to prepare an Appropriations Limit Calculation (Gann
Limit) in accordance with Article XIIIB of the State Constitution. The Gann initiative
limits the growth in governments spending to changes in population and inflation.
The Gann Limit for 2021/22 is $150,427,126. This means that the City must not
spend revenues in excess of this limitation. City revenues subject to the Gann Limit
are $57,775,110; therefore, the City is significantly below the limit by a margin of
$92,652,016 (Exhibit E).
2021/22 PERSONNEL SCHEDULE
Exhibit F summarizes the citywide personnel schedule for 2021/22 and includes 86
full-time and 9.84 part-time positions.
Measure G Sales Tax Revenue 11,500,000$
Police Services (5,163,000)
Capital Improvements (2,758,356)
Available for Appropriation 3,578,644$
MEASURE G SALES TAX SUMMARY
270
2021/22 BUDGET RESOLUTION
The list of estimated continuing appropriations/carryovers (Exhibit A to the Budget
Resolution) reflects City commitments to projects, services or purchases that were
made in 2020/21 but will not be completed, fulfilled, or paid for by the end of the
fiscal year. The continuing appropriations total is $706,100; of this amount
$583,100 are General Fund carryovers, and $123,000 are Special Funds. These
unexpended funds remain available, but Council approval is needed to re-
appropriate them for use in 2021/22 (since all appropriations lapse at the end of the
fiscal year). Capital project and grant carryovers are not included as they are part
of the year-end auditing process and will be included in the 2020/21 year-end
budget report.
Exhibit B to the Budget Resolution depicts total General Fund reserves currently
estimated to end 2020/21 at $51,500,367 with a projected increase of $2,705,728
to $54,206,095 during fiscal year 2021/22. Project fund balances for Measure G
sales tax, public safety fund, fire services trust fund, carryovers/capital projects,
pension and other employee benefit trusts are also provided.
271
272
ESTIMATED CURRENT RESOURCES:
REVENUES:
TAXES 45,957,000$
LICENSES & PERMITS 2,252,000
INTERGOVERNMENTAL 8,251,100
CHARGES FOR SERVICES 876,010
FINES & ASSESSMENTS 294,000
OTHER/MISCELLANEOUS 1,174,100
TOTAL ESTIMATED CURRENT RESOURCES 58,804,210$
ESTIMATED CURRENT REQUIREMENTS:
EXPENDITURES:
CITY COUNCIL 302,200$
CITY MANAGER 2,401,900
CITY MANAGER 1,076,000
MARKETING/COMMUNITY RELATIONS 1,325,900
CITY ATTORNEY 696,000
CITY CLERK 625,200
COMMUNITY RESOURCES (CR)29,712,920
HUMAN RESOURCES 376,000
POLICE 17,855,100
FIRE 7,660,800
CR ADMINISTRATION 808,500
WELLNESS CENTER OPERATIONS 597,900
RECREATION PROGRAMS/SPECIAL EVENTS 908,300
CODE COMPLIANCE/ANIMAL CONTROL 1,506,320
PUBLIC WORKS 6,281,600
PARKS MAINTENANCE 2,530,900
PUBLIC BUILDINGS 1,321,200
PUBLIC WORKS ADMINISTRATION 739,900
DEVELOPMENT SERVICES 431,200
STREETS 496,600
ENGINEERING SERVICES 761,800
DESIGN & DEVELOPMENT 3,240,600
D&D ADMINISTRATION 656,200
PLANNING 678,600
BUILDING 919,800
THE HUB 986,000
FISCAL SERVICES 11,902,306
FINANCE 1,444,100
CENTRAL SERVICES (Includes CIP)10,458,206
TOTAL ESTIMATED CURRENT REQUIREMENTS 55,162,726$
PRELIMINARY BUDGET SURPLUS 3,641,484$
LESS MEASURE G SALES TAX RESERVES (3,578,644)
BUDGET SURPLUS/(DEFICIT)62,840$
CITY OF LA QUINTA
GENERAL FUND REVENUES AND EXPENDITURES BY DEPARTMENT/DIVISION
FISCAL YEAR 2021/22 ADOPTED BUDGET
CITY OF LA QUINTA
EXHIBIT A
FY 2021/22 ADOPTED BUDGET
273
Fiscal Year (FY)
REVENUES
2016/17 Actual 1,462,650$
2017/18 Actual 9,967,657
2018/19 Actual 10,958,118
2019/20 Actual 10,310,526
2020/21 Budget (Adjusted)10,617,200
2021/22 Budget (Proposed)11,500,000
TOTAL 54,816,151$
Year
Earned
Reserve
Allocation
Year Operational Capital Reserves Total by Year
2016/17 Eisenhower Dr. Retention Basin 750,000
2016/17 X-Park Funding 712,650 - 1,462,650
2017/18 Public Safety Fund 300,000
North La Quinta Landscape Improvements 1,802,576
Citywide Drainage Enhancements 2,407,373
La Quinta Village Road Diet Project 1,972,158
2018/19 X-Park Funding 147,350
2019/20 Alongi Building Improvements 800,000
2019/20 SilverRock Event Site 321,900
2020/21 SilverRock Event Site 244,700
2020/21 Alongi Building at SilverRock Event Site 160,000
2020/21 SilverRock Event Site 290,000
2020/21 SilverRock Event Site 10,000
2020/21 SilverRock Event Site 427,250
Measure G Reserves 17/18 1,084,350 9,967,657
2018/19 Public Safety Fund 850,000
Public Safety Contract Services 2,100,000
Citywide Drainage Enhancements 194,730
North La Quinta Landscape Improvements 2,129,613
SilverRock Event Site 1,300,000
Measure G Reserves 18/19 4,383,775 10,958,118
2019/20 Public Safety Contract Services 2,750,000
Corporate Yard Administration/Crew Quarters 411,013
Highway 111 Corridor Improvements 1,000,000
North La Quinta Landscape Improvements 3,703,369
Village Art Plaza Promenade 310,000
Measure G Reserves 19/20 2,136,144 10,310,526
2020/21 Public Safety Contract Services 4,545,000
X-Park Landscaping 275,000
Highway 111 Corridor Improvements 250,000
Measure G Reserves 2020/21 5,547,200 10,617,200
2021/22 Public Safety Contract Services 5,163,000
Landscape Renovation Improvements 1,408,356
Highway 111 Corridor Improvements 1,000,000
Fritz Burns Park Improvements 350,000
Measure G Reserves 2021/22 3,578,644 11,500,000
TOTAL 15,708,000$ 22,378,038$ 16,730,113$ 44,198,951$
29%41%31%
MEASURE G REVENUES AND USES SUMMARY
MEASURE G USES
CITY OF LA QUINTA
EXHIBIT B
FY 2021/22 ADOPTED BUDGET
274
FUND
#FUND NAME
Estimated
Ending Fund
Balance As of
June 30, 2021
TOTAL
REVENUES
TOTAL
EXPENSES
SURPLUS /
(DEFICIT)
Estimated
Ending Fund
Balance As of
June 30, 2022
101 GENERAL FUND 50,034,917 58,804,210 58,741,370 62,840 50,097,757
201 GAS TAX FUND 700,000 1,965,880 2,007,500 (41,620) 658,380
202 LIBRARY & MUSEUM FUND 7,300,000 2,850,700 4,306,510 (1,455,810) 5,844,190
203 PUBLIC SAFETY FUND 800,000 5,000 - 5,000 805,000
210 FEDERAL ASSISTANCE FUND (CDBG)- 151,000 148,350 2,650 2,650
212 SLESF (COPS)100,000 101,000 100,000 1,000 101,000
215 LIGHTING & LANDSCAPING FUND 300,000 2,274,700 2,257,400 17,300 317,300
220 QUIMBY FUND 400,000 - - - 400,000
221 AB 939 - CALRECYCLE 600,000 70,000 150,000 (80,000) 520,000
223 MEASURE A FUND 1,800,000 1,567,000 1,220,500 346,500 2,146,500
225 INFRASTRUCTURE FUND 15,000 100 - 100 15,100
226 EMERGENCY MANAGEMENT PERFORMANCE
FUND - 12,000 12,000 - -
227 STATE HOMELAND SECURITY PROGRAM - 5,000 5,000 - -
230 CASp FUND, AB 1379 44,000 19,200 5,600 13,600 57,600
235 SO COAST AIR QUALITY FUND 22,000 52,800 42,500 10,300 32,300
241 HOUSING AUTHORITY FUND 11,800,000 871,400 1,542,200 (670,800) 11,129,200
243 RDA LOW-MOD HOUSING FUND 3,000,000 35,000 250,000 (215,000) 2,785,000
247 ECONOMIC DEVELOPMENT FUND 2,800,000 30,000 21,500 8,500 2,808,500
249 SA 2011 LOW/MOD BOND 11,195,000 201,000 20,000 181,000 11,376,000
250 TRANSPORTATION DIF 1,500,000 428,000 604,500 (176,500) 1,323,500
251 PARKS & RECREATION DIF - 351,000 - 351,000 351,000
252 CIVIC CENTER DIF 410,000 152,000 - 152,000 562,000
253*LIBRARY DEVELOPMENT DIF 19,000 50,000 30,000 20,000 39,000
254 COMMUNITY CENTER DIF 264,000 72,000 125,000 (53,000) 211,000
255 STREET FACILITY DIF 43,000 - - - 43,000
256 PARK FACILITY DIF 6,500 - - - 6,500
257 FIRE PROTECTION DIF 168,000 66,000 - 66,000 234,000
259 MAINTENANCE FACILITIES DIF FUND 26,000 26,000 - 26,000 52,000
270 ART IN PUBLIC PLACES FUND 650,000 130,000 127,000 3,000 653,000
275 LQ PUBLIC SAFETY OFFICER FUND 49,000 2,600 - 2,600 51,600
310 LQ FINANCE AUTHORITY FUND - 1,100 1,100 - -
401 CAPITAL IMPROVEMENT PROGRAMS - 9,894,806 9,894,806 - -
405 SA PA1 CAPITAL IMPROVEMENT BOND 500,000 - - - 500,000
417 SA PA2 CAPITAL IMPROVEMENT BOND 2,527,000 - - - 2,527,000
501 FACILITY & FLEET REPLACEMENT FUND 3,400,000 1,222,750 1,222,750 - 3,400,000
502 INFORMATION TECHNOLOGY FUND 1,600,000 1,786,700 1,786,700 - 1,600,000
503 PARK EQUIP & FACILITY FUND 3,580,000 400,000 255,000 145,000 3,725,000
504 INSURANCE FUND 100,000 1,010,800 936,800 74,000 174,000
601 SILVERROCK RESORT FUND 50,000 4,157,693 4,161,262 (3,569) 46,431
602 SILVERROCK GOLF RESERVE FUND 514,000 67,000 - 67,000 581,000
760 SUPPLEMENTAL PENSION PLAN 100,000 6,000 12,850 (6,850) 93,150
761 CERBT OPEB TRUST (HEALTH BENEFITS)1,935,000 80,000 1,500 78,500 2,013,500
762 PARS PENSION TRUST 10,998,000 700,000 52,000 648,000 11,646,000
119,350,417 89,620,439 90,041,698 (421,259) 118,929,158
SUMMARY OF REVENUES AND EXPENDITURES BY FUND FOR FY 2021/22
GRAND TOTAL
* This fund has an outstanding inter-agency loan due to the Successor Agency.
CITY OF LA QUINTA
EXHIBIT C
FY 2021/22 ADOPTED BUDGET
275
Project No. Project Total Funding
2122ADA ADA Accessible Ramps - Various Locations 20,000$
2122CPM Citywide Preventative Maintenance Plan Improvements 50,000$
2122PMP Pavement Management Plan Street Improvements 1,500,000$
2122STI Sidewalks - Various Locations 55,000$
2122TMI Citywide Traffic Signal Maintenance Improvements 235,000$
2122DRA Citywide Drainage Improvements 477,000$
201512 La Quinta Landscape Renovation Improvements 1,408,356$
201609 Jefferson Avenue 53 Roundabout 550,000$
201702 Developer Reimbursement for DIF Eligible Improvements 400,000$
201804 Landscape and Lighting Median Island Improvements 500,000$
201901 Village Art Plaza, Promenade and Cultural Center 2,700,000$
201905 Highway 111 Corridor Area Plan Implementation 1,000,000$
202101 Dune Palms Road Pavement Rehabilitation 1,021,100$
202102 Fritz Burns Park Improvements 350,000$
202103 Citywide Miscellaneous ADA Improvements 128,350$
202104 Citywide Striping Refresh 400,000$
TOTAL: $10,794,806
TEAL: Measure G Funds $2,758,356 (25%)
ORANGE: General Funds $2,552,000 (24%)
YELLOW: Special Revenue Funds $2,700,000 (25%)
Color Key
WHITE: Transportation DIF, Grants, Measure A, SB1 $2,784,450 (26%)
2021/22 CAPITAL IMPROVEMENT PROGRAM SUMMARY
CITY OF LA QUINTA
EXHIBIT D
FY 2021/22 ADOPTED BUDGET
276
City of La Quinta Exhibit E
Gann Limit Appropriation Calculation (Page 1 of 2)
FY 2021/22
(1)(2)(3)(4)(5)(6)(7)(8)(9)
($)City's City's U.S. CPI % Change in Local % Change ($)($)
Prior Year Previous Year's Current Year's Population Annual Non-Residential In Per Current Year Compliance
Year Gann Limit Population Population % Change % Change Construction Capita Income Gann Limit Amounts
92-93 14,240,507 12,932 14,840 14.80%N/A 0.68%-0.64%16,452,801 4,452,292
93-94 16,452,801 14,840 15,693 5.75%N/A 0.16%2.72%17,871,744 5,301,754
94-95 16,452,801 15,693 16,634 6.00%N/A 0.14%0.71%19,077,886 6,561,880
95-96 19,077,886 16,634 17,101 2.81%N/A N/A 4.72%20,539,255 7,762,496
96-97 20,539,255 17,101 18,045 5.52%N/A N/A 4.67%22,685,183 8,257,148
97-98 22,685,183 18,045 19,217 6.49%N/A N/A 4.67%25,286,762 9,667,831
98-99 25,286,762 19,217 20,444 6.38%N/A N/A 4.15%28,017,719 12,222,332
99-00 28,017,719 20,444 21,763 6.45%N/A N/A 4.53%31,176,447 9,801,749
00-01 31,176,447 21,763 24,240 10.77%N/A N/A 4.91%36,229,777 10,785,551
01-02 36,229,777 24,240 26,321 12.66%N/A N/A 7.82%44,008,314 12,181,391
02-03 44,008,314 26,321 28,715 10.52%N/A N/A -1.27%48,020,286 14,233,708
03-04 48,020,286 28,715 30,452 5.99%N/A N/A 2.31%52,072,415 14,547,338
04-05 52,072,415 30,452 32,522 5.90%N/A N/A 3.28%56,953,433 16,507,192
05-06 56,953,433 32,522 36,145 9.19%N/A N/A 5.26%65,458,514 22,777,443
06-07 65,458,514 36,145 38,340 5.40%N/A N/A 3.96%71,725,407 27,384,580
07-08 71,725,407 38,340 41,092 6.44%N/A N/A 4.42%79,718,951 32,163,100
08-09 79,718,951 41,092 42,743 4.46%N/A N/A 4.29%86,846,889 33,562,980
09-10 86,846,889 42,743 43,778 2.42%N/A N/A 0.62%89,500,065 33,519,652
10-11 89,500,065 43,778 37,307 (1)1.35%N/A N/A -2.54%88,404,325 30,055,388
11-12 88,404,325 37,307 37,836 (1)1.42%N/A N/A 2.51%91,910,124 29,884,568
12-13 91,910,124 37,688 38,075 (2)1.03%N/A N/A 3.77%96,357,500 31,954,838
13-14 96,357,500 38,190 38,412 0.55%N/A N/A 5.12%101,848,105 33,412,900
14-15 101,848,105 38,412 39,032 1.61%N/A N/A -0.23%103,249,837 35,982,642
15-16 103,249,837 39,032 39,694 1.72%N/A N/A 3.82%109,037,717 37,391,100
16-17 109,037,717 39,694 39,977 1.69%N/A N/A 5.37%116,834,735 39,339,800
17-18 116,834,735 39,977 40,677 (2) 1.25%N/A N/A 3.69%122,660,261 48,021,600
18-19 122,660,261 40,605 41,753 1.48%N/A N/A 3.67%129,043,889 51,452,200
19-20 129,043,889 41,753 42,098 (2)0.83%N/A N/A 3.85%135,124,379 56,851,900
20-21 135,124,379 40,389 40,660 0.67% N/A N/A 3.73% 141,103,621 49,433,000
21-22 141,103,621 40,906 41,247 0.83%N/A N/A 5.73%150,427,126 57,775,110
(1)The population for FY 2010/2011 and FY 2011/2012 are adjusted to the Federal 2010 Census counts.
(2)The previous population is furnished by the Department of Finance.
The Shaded boxes indicate the calculation factor that was used to calculate that year's Gann Limit.
The Gann Limit is adjusted annually by multiplying the "Prior Year Gann Limit" (column 1) by the "% Change in Population" (column 4) and
then by the greater of the "% Change in New Local Non-residential Construction or % Change in California Per Capita Income" (column 6
or 7). This Gann adjustment figure is then added to the prior year's limit amount to obtain the current year Gann limit amount in column
8. The U.S. CPI factor (column 5) was used in place of the non-residential construction (column 6) amount and the lower of the two
factors, the U.S. CPI or Per Capita Income, for the calculation prior 'to FY 1990-91. The City has elected in column (2) and (3) to use the
City population method versus the change in County population.
277
Exhibit E
(Page 2 of 2)
In 1979, Proposition 4, the "Gann" initiative, was passed. The Proposition created Article XIIIB of the State Constitution
placing limits on the amount of revenue which can be spent by all entities of Government.
The Gann limit is adjusted annually by the following two factors:
Annual population change and the greater of the change in:
1) State Per Capita Income, or
2) The Local Assessment roll for local non-residential construction.
When a City reaches this limit, excess tax revenue must be returned to the State or Citizens through a process of refunds,
rebates, or other means that may be defined at that time. The Gann limit for the City of La Quinta has increased steadily
since 1984 and still provides the City with a comfortable operating margin. The revenue collection and spending limit for the
City of La Quinta FY 2021/22 is $150.4 million. "Proceeds of taxes" are projected to be $57.8 million in FY 2021/22 allowing
the City a margin of $92.6 million.
On the graph on the following page, the highest bars represent the spending limit and the lower bars represent the
appropriation of taxes for the last fifteen years.
42098 0
18-19 0 40605 41204 1.48% N/A N/A 3.67%
GANN APPROPRIATION LIMIT ANALYSIS
0
20,000,000
40,000,000
60,000,000
80,000,000
100,000,000
120,000,000
140,000,000
160,000,000
06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 18-19 19-20 20-21 21-22
CITY OF LA QUINTA
SPENDING LIMIT VERSUS APPROPRIATION OF PROCEEDS OF TAXES
Spending Limit
Appropriation of Proceeds of Taxes
278
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Mayor & City Council 5 5 5
TOTAL 5 5 5
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Administrative Assistant 1 1 1
General Fund City Clerk 0.9 0.9 0.9
Housing Authority City Clerk 0.1 0.1 0.1
General Fund Deputy City Clerk 1 1 1
General Fund Management Assistant 1 1 1
General Fund Part-Time Administrative Technician 1 0 0
TOTAL 5 4 4
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Assistant to the City Manager 0.75 0.6 0.6
Housing Authority Assistant to the City Manager 0.25 0.4 0.4
General Fund City Manager 0.9 0.8 0.8
Housing Authority City Manager 0.1 0.2 0.2
General Fund Management Analyst 0.5 0 0
Housing Authority Management Analyst 0.25 0.6 0.6
Information Technology Management Analyst 0.25 0.4 0.4
General Fund Management Assistant 0.5 0.2 0.2
Housing Authority Management Assistant 0.5 0.8 0.8
General Fund Management Specialist 1.5 1.4 1.4
Housing Authority Management Specialist 0.25 0.6 0.6
Information Technology Management Specialist 0.25 0 0
General Fund Management Specialist 1 1 1
General Fund Marketing & Events Coordinator 0.5 0 0
General Fund Marketing Manager 0.5 1 1
TOTAL 8 8 8
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Administrative Assistant 2 2 2
General Fund Administrative Technician 2 1.6 1.6
General Fund Administrative Technician 0 0.4 0.4
General Fund Animal Control/Code Compliance Supervisor 1 1 1
General Fund Code Compliance Officer I 1 1 2
General Fund Code Compliance Officer II 4 4 4
General Fund Community Resources Coordinator 1 1 1
General Fund Community Resources Director 1 0.7 0.7
General Fund Community Resources Director 0 0.15 0.15
Library & Museum Community Resources Director 0 0.15 0.15
General Fund Community Resources Manager 0.5 0.4 0.4
General Fund Community Resources Manager 0.5 0.4 0.4
Library & Museum Community Resources Manager 0 0.2 0.2
General Fund Community Resources Specialist 1 1 1
CITY COUNCIL
CITY CLERK
CITY MANAGER
COMMUNITY RESOURCES
CITY OF LA QUINTA PERSONNEL SUMMARY BY DIVISION
EXHIBIT F
FY 2021/22 ADOPTED BUDGET
CITY COUNCIL MEETING - JUNE 15, 2021 - BUSINESS SESSION ITEM NO. 3 - FY 2021/22 CITY BUDGET
HAND-OUT BY STAFF - "EXHIBIT F" WILL BE ADDED TO THE BUDGET ATTACHMENT TO THE STAFF REPORT
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Human Resources Analyst 1 1 1
General Fund Human Resources Manager 1 0 0
General Fund Maintenance & Operations Superintendent 1 0 0
General Fund Management Analyst 0.5 0 0
General Fund Community Resources Analyst 0.5 0.8 0.8
Library & Museum Community Resources Analyst 0 0.2 0.2
General Fund Management Assistant 1 1 1
General Fund Management Specialist 0.5 0 0
Insurance Fund Management Specialist 0.5 0 0
General Fund Public Safety Analyst 0 0 0
General Fund Public Safety Manager 1 0.8 0.8
General Fund Public Safety Manager 0 0.2 0.2
General Fund Part-Time Administrative Technician 1 1 0.97
General Fund Part-Time Recreation Leader 8 8 5.96
General Fund Part-Time Senior Recreation Leader 2 2 1.94
General Fund Senior Emergency Management Coordinator 1 1 1
TOTAL 33 30 28.87
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Administrative Technician 0 0 0
General Fund Administrative Technician 0 0 0
General Fund Administrative Assistant 1 1 1
General Fund Assistant Construction Manager 0.5 1 1
General Fund Associate Engineer 1 1 1
General Fund Building Superintendent 0 0 0
General Fund City Engineer 0.5 0 0
General Fund Public Works Director/City Engineer 0.5 1 1
General Fund Construction Inspector 2 2 2
General Fund Construction Manager/Inspection Supervisor 1 0 0
General Fund Facilities Director 0.5 0.5 0.5
General Fund Facilities Director 0.5 0.5 0.5
SilverRock Resort Fund Facilities Director 0 0 0
Gas Tax Fund Maintenance & Operations Technician 1 0 0
Gas Tax Fund Maintenance Foreman 0.5 1 1
General Fund Maintenance & Operations Coordinator 1 1 1
Lighting & Landscape Maintenance Foreman 0.5 0 0
Gas Tax Fund Maintenance Manager 0.75 0 0
Lighting & Landscape Maintenance Manager 0.25 0 0
Gas Tax Fund Maintenance Worker I 3 2 2
General Fund Maintenance Worker I 1 1 1
Lighting & Landscape Maintenance Worker I 1 1.5 1.5
General Fund Maintenance Worker I 1 1.5 1.5
Gas Tax Fund Maintenance Worker II 2 2 2
General Fund Maintenance Worker II 0.5 0.5 0.5
Lighting & Landscape Maintenance Worker II 0.5 0.5 0.5
General Fund Maintenance & Operations Technician 1 1 1
General Fund Management Analyst 0 1 1
General Fund Management Analyst 0.5 0.5 0.5
Lighting & Landscape Management Analyst 0.5 0.5 0.5
General Fund Management Analyst 1 1 1
Gas Tax Fund Management Analyst 0 0 0
General Fund Management Assistant 0 1 1
PUBLIC WORKS
COMMUNITY RESOURCES continued…
CITY OF LA QUINTA PERSONNEL SUMMARY BY DIVISION
EXHIBIT F
FY 2021/22 ADOPTED BUDGET
CITY COUNCIL MEETING - JUNE 15, 2021 - BUSINESS SESSION ITEM NO. 3 - FY 2021/22 CITY BUDGET
HAND-OUT BY STAFF - "EXHIBIT F" WILL BE ADDED TO THE BUDGET ATTACHMENT TO THE STAFF REPORT
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Management Assistant 0 0 0
General Fund Management Assistant 0 0 0
General Fund Management Specialist 0.5 0 0
General Fund Parks Foreman 0 0 0
General Fund Parks/L&L Foreman 1 0.5 0.5
Lighting & Landscape Parks/L&L Foreman 0 0.5 0.5
General Fund Parks Superintendent 0 0 0
General Fund Parks Maintenance Worker 0 0 0
General Fund Traffic Operations Analyst 1 1 1
General Fund Traffic Signal Technician 2 2 2
TOTAL 28 27 27
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Administrative Assistant 2 2 2
General Fund Administrative Technician 0 0 1
General Fund Associate Planner 1 1 1
General Fund Building Inspector I 1 1 1
General Fund Building Inspector II 2 2 2
General Fund Building Official 1 1 1
General Fund Design & Development Director 1 1 1
General Fund Executive Assistant 1 1 0
General Fund Hub Manager 1 1 1
General Fund Management Analyst 1 0 0
General Fund Management Assistant 1 0 0
General Fund Management Specialist 1.5 0 0
General Fund Part-Time Sequel Writer 0 0 0.97
General Fund Permit Technician 5 5 5
General Fund Planning Manager 1 1 1
General Fund Plans Examiner 1 1 1
General Fund Plans Examiner/Inspection Supervisor 0 0 0
General Fund Senior Planner 1 1 1
TOTAL 21.5 18 18.97
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Account Technician 2 3 3
General Fund Accountant 1 1 1
General Fund Finance Director 0.9 0.9 0.9
Housing Authority Finance Director 0.1 0.1 0.1
General Fund Financial Services Analyst 1 1 1
General Fund Junior Accountant 1 1 1
General Fund Management Assistant 1 1 1
General Fund Accounting Manager 0.5 1 1
General Fund Senior Accountant 0.5 0 0
TOTAL 8 9 9
TOTAL NUMBER OF ELECTED OFFICIALS 555
TOTAL NUMBER OF PART-TIME EMPLOYEES 14 11 9.84
TOTAL NUMBER OF FULL-TIME EMPLOYEES 89.5 85 86
PUBLIC WORKS continued…
DESIGN AND DEVELOPMENT
FINANCE
CITY OF LA QUINTA PERSONNEL SUMMARY BY DIVISION
EXHIBIT F
FY 2021/22 ADOPTED BUDGET
CITY COUNCIL MEETING - JUNE 15, 2021 - BUSINESS SESSION ITEM NO. 3 - FY 2021/22 CITY BUDGET
HAND-OUT BY STAFF - "EXHIBIT F" WILL BE ADDED TO THE BUDGET ATTACHMENT TO THE STAFF REPORT
City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: DISCUSS HIGHWAY BRIDGE PROGRAM FUNDING
CONSTRAINTS ASSOCIATED WITH THE DUNE PALMS ROAD BRIDGE PROJECT
NO. 2011-05
RECOMMENDATION
Discuss the Highway Bridge Program funding constraints associated with the
Dune Palms Road Bridge Project No. 2011-05 and provide direction to Staff.
EXECUTIVE SUMMARY
•The Caltrans sponsored Highway Bridge (HBP) Funding Program is
oversubscribed for Federal Fiscal Years (FFY) 2020/21 and 2021/22. New
programming capacity is unavailable at this time for new projects already
in construction or ready to advertise.
•The construction phase of the Dune Palms Road Bridge Project (Project)
will be delayed for a minimum of 2 to 5 years unless the City is willing to
provide “at risk” advance funding using the Caltrans Advance
Construction Procedure.
•The City has invested a considerable amount of time and money obtaining
environmental clearance, permits, right-of-way, and preparing construction
documents getting the project shovel ready for construction.
•Delaying the Project until Federal funds become available will likely result
in the need to recertify and reapply for the environmental and construction
permits.
•Funding is available from Unassigned General Fund and/or Measure G
Reserves to provide Local Advance Construction funding.
FISCAL IMPACT
The City would be required to contribute $14,936,122 in Local Advance
Construction funding. The City could allocate the funding from Unassigned
STUDY SESSION ITEM NO. 1
279
Reserves, which is projected to have a balance of $15,500,367 at the end of
2020/21, or Measure G Reserves which is projected to have a balance of
$13,151,469 at the end of 2020/21. T he City could also utilize Capital
Improvement Reserves, which is currently ful ly funded at the policy target of
$10 million. A combination of these options could be utilized to avoid depleting
any single category.
BACKGROUND/ANALYSIS
In November 2020, Caltrans advised that the HBP Funding Program had been
oversubscribed for FFY 2020/21 and 2021/22 and there is no additional
programming capacity for projects already in construction or ready to advertise.
As a result, Caltrans HBP managers issued the HBP Financial Constraint Order
of Priorities (Attachment 1).
Caltrans receives $300 million of new programming capacity each FFY for the
HBP Funding Program. The programming capacity is split $100 million for Off
System Bridges and $200 million for On System Bridges. The City of La Quinta
receives its HBP Funding from the On Syst em account.
The HBP Financial Constraint Order of Priorities directly affects and will result in
the delay of the Dune Palms Road Bridge, Project No. 2011 -05, unless the City
advances the construction of this project with local funds.
The Project is anticipated to be shovel (construction) ready by July 2021. The
City is finalizing the right-of-way acquisition process and expect to have all
remaining issues resolved by June 30, 2021. The Project schedule, enclosed for
Council review as Attachment 2, currently assumes the Project will be
advertised for construction in September or October 2021.
As previously discussed, the HBP Funding Program does not have or expect to
have new programming capacity until after FFY 2021/22. Following the
September 2020 HBP Program Update, Caltrans issued the new Federal
Transportation Improvement Plan (FTIP) Programming Sheet (Attachment 3)
for the project. During FFY 2020/21 the Project was programmed to receive
the remaining right-of-way funds that were previously delayed during FFY
19/20 and the construction phase has been programmed as “Local Advance
Construction” (AC) Funds. The conversion of the Local AC Funds to Federal
Funds are not programmed within the current 5-Year FTIP and are shown in the
“Beyond” column.
By programming Local AC Funding for the Construction Phase during FFY
2020/21, Caltrans is acknowledging the Project is “shovel ready” and has
280
provided an opportunity for the City to begin construction during the current 5-
year FTIP.
Currently, the estimated “overall” cost of the Project is $24,189,652. These
costs are separated into the following phases:
Phase Estimated Cost
New Bridge
Federal Funding
(Caltrans-HBP)
Non-Participating
Plus Local Share
Engineering/Design $1,750,000 $1,549,275 $200,725
Right of Way $1,570,554 $1,166,825 $403,729
Construction $16,695,276 $11,241,037 $5,454,239
Const. Engineering $2,504,292 $2,217,050 $287,242
Contingency $1,669,530 $1,478,035 $191,495
Total Costs: $24,189,652 $17,652,222 $6,537,430
These costs include both participating (eligible for reimbursement) and non-
participating costs. Currently, the following cost shares are anticipated:
Caltrans-HBP Funding Share: $17,652,222
City of La Quinta Funding Share: $1,084,100
CVAG Funding Share: $5,395,230
CVWD Funding Share: $58,100
Total Cost: $24,189,652
The environmental, engineering/design and right-of-way phases are complete
or nearing completion and are fully funded. The construction phase which
includes Construction, Engineering, and Contingency is estimated at
$20,869,098.
The HBP Funding will ultimately contribute 88.53% or “up t o” $14,936,122
toward eligible (Construction Phase) costs. This is the amount the City
would be required to advance. The remaining costs of $5,932,976 is the
responsibility (Local Share) of the City. Of this amount, CVAG is expected to
contribute 100% of the cost for the CV Link Enhancements, $2,142,930, and
75% of the remaining Local Share, $2,798,959. CVWD will contribute $58,100
for the relocation of its non-participating water and sewer facilities. The City’s
non-reimbursed share of the construction phase would be $932,987.
The Project schedule assumes we will be advertising the Project for construction
in September or October 2021. For this to happen, the City will need to agree
to provide “at risk” advance funding using the Advance Construction Procedure
outlined in Section 3.7 of the Caltrans Local Procedures Manual.
281
Considerations for Local Advance Construction:
Caltrans has programmed only AC conversion projects during FFY 2020/21.
This trend is expected to continue well into the future, leaving no programming
capacity for other new projects ready to advertise.
The City must Request Authorization for AC funding during FFY 2020/21 or the
Project will be further delayed until the FTIP is amended to include the AC
Funding authority in a subsequent Federal Fiscal Year.
Caltrans has typically programmed AC conversion to Federal Funding within 2
to 5 FFY for other local agencies.
HBP Programming Capacity for new projects ready to advertise will not likely be
available during the remaining 5-year FTIP programming process.
The City has invested a considerable amount of time and money obtaining
environmental clearance, permits, right-of-way and preparing the plans and
specifications getting the Project ready for construction.
Delaying the Project until Federal Funds become available will likely require the
City to reapply and/or renew the environmental permits required to construct
the Project wh en Federal funding becomes available.
Delaying the Project will impact the CV Link improvements within La Quinta.
The CV Link cannot demonstrate “logical termini” or “independent utility”
without the CV Link components included as part of the Dune Palms Road
Bridge Improvement.
Considerations against Local Advance Construction:
The City must consider the risk that Federal Fu nds may never become
available.
Any Local Funds advanced will not be available for use on other City needs until
the Federal Fund Conversion occurs. Federal Fund Conversion is not expected
for 2 to 5 years.
Construction is expected to be complete with in 23 months following award. The
construction phase is estimated to cost nearly $21 million. The City will be
committed to monthly cash flow needs of approximately $900,000 per month
for 23 months.
282
The Financial Advisory Committee (FAC) discussed this matter during its regular
meeting on May 12, 2021. The FAC ’s questions and staff responses are
provided for the Council’s review in Attachment 4.
ALTERNATIVES
•Council may choose to delay the Construction Phase of the Dune Palms
Road Bridge until Federal Funds become available; or
•Council may choose to advance local funds from a combination of
Unassigned General Funds, Unassigned Measure G Funds, or Capital
Replacement Reserve Funds; or
•Council may choose to consider obtaining a “Loan” or “Advance Funding”
from an outside/internal source.
Prepared by: Bryan McKinney, Public Works Director/City Engineer
Approved by: Jon McMillen, City Manager
Attachments: 1.HBP Financial Constraints Order of Priorities
2.Project Schedule
3. Dune Palms Road Bridge FTIP Listing
4. FAC Questions/Staff Responses
283
284
Division of Local Assistance Page 1 of 2 10/29/2020
HBP Financial Constraint Order of Priorities
In order to achieve a constrained program for Federal Fiscal Years (FFY) 20/21 and 21/22, the
HBP managers have made the following priorities. The demand for funding in the current fiscal
year has resulted in inadequate programming capacity. Off System demand is slightly less than
On System.
The normal review of projects for NEPA clearance, approved PE time extensions, RW
certification, and 100% PS&E was performed. HBP managers requested additional information
on some projects and the answers have been taken into consideration for the funding on
projects. The situation before constraining FFY 20/21 is shown below and the reason for this
order of priorities.
Off System - $74,910,000 programming capacity
20/21 PE & RW - $16,655,564
20/21 AC conversion for CON - $43,069,272
20/21 CON increases - $6,081,888
Leaving $9,103,277 for projects ready to advertise.
On System - $197,337,000 programming capacity
20/21 PE & RW - $71,712,190
20/21 AC conversion for CON - $189,028,506
20/21 CON increases - $31,305,403
Leaving no programming capacity for projects already in construction or ready to advertise.
The above analysis shows that additional steps are required to best meet current policy of a
financially constrained program. The below are HBP managers’ order of priorities for the
October 2020 financial constraint process. This order of priorities is applicable to the current
financial constraint process only. HBP manager’s goal is to not have these additional priorities.
Until programming capacity is not an issue, future years’ order of priorities is subject to change.
1. All projects without an initial PE authorization have been moved to FFY 23/24. If a local
agency wants to begin one of these projects, they may utilize AC. The conversion will
be programmed in FFY 23/24. The AC conversion advancement into an earlier year
may occur, based upon future programming capacity. There is no guarantee on
conversions prior to 23/24.
2. Bridge Inspections
3. High cost bridge projects with signed agreements will continue to have the conversion
programmed in FFY 20/21 and 21/22. This is due to having signed agreements and the
need to get them converted and closed. This accounts for $98,222,890 of the 20/21 On
System AC conversion value above.
4. Prop 1B seismic projects are the top priority for projects with construction cost increases.
5. Prop 1B seismic projects that are ready to advertise for construction and have a signed
Project Delivery Agreement.
6. Cost increases for projects in construction based upon Rank order.
7. HBP will not add AC to projects for construction in FFY 20/21, with a conversion in
21/22.
ATTACHMENT 1
285
Division of Local Assistance Page 2 of 2 10/29/2020
8. HBP will not enter into new high cost agreements with local agencies with construction
funding in FFY 20/21 or 21/22 for on system projects. HBP will consider entering into
new high cost agreements for off system projects with funding in 21/22.
286
ID Task NameDuration StartFinish229Update Plans w/ Additional CV Link Elements & IID Updates48 daysWed 9/9/20Fri 11/13/20230City Review Process20 daysMon 11/16/20Fri 12/11/20231 Update Contract Documents10 daysMon 5/17/21Fri 5/28/21232 Prepare Residential Engineer Pending File192 daysThu 4/30/20Wed 6/30/21233 CVWD Encroachment Permit30 daysTue 2/11/20Mon 3/23/20234 Phase 2B - Right of Way Acquisition902 daysMon 2/26/18Tue 8/10/21235 Environmental Permitting237 daysMon 2/26/18Tue 1/22/19239 Legal & Exhibits75 daysTue 6/12/18Mon 9/24/18240Acquisition Process624 daysTue 9/4/18Fri 1/22/21270 R/W Certification30 daysWed 6/30/21Tue 8/10/21271Asbestos Evaluation Report10 daysTue 12/17/19Mon 12/30/19272Utility Relocation Coordination842 daysFri 3/9/18Mon 5/31/21294PE Phase Expiration (Federal $) (Extension)0 daysFri 12/31/21Fri 12/31/21295 RFA Utilities (E-76)29 daysWed 7/28/21Mon 9/6/21296RFA Construction (AC) Funding Approval30 daysWed 7/28/21Tue 9/7/21297 Phase 3 - Construction 543 daysTue 9/7/21Thu 10/5/23298Caltrans AC Fund Authorization0 daysTue 9/7/21Tue 9/7/21299Bridge Construction543 daysTue 9/7/21Thu 10/5/23300Council Approval of Bid Package0 daysTue 9/7/21Tue 9/7/21301 Contract Bidding and Award49 daysThu 9/9/21Tue 11/16/21302Mobilization & Construction 23 monsFri 12/31/21Thu 10/5/23 Update Contract DocumentsPrepare Residential Engineer Pending File99% Phase 2B - Right of Way Acquisition100%Acquisition Process R/W Certification99%Utility Relocation Coordination12/31 RFA Utilities (E-76)RFA Construction (AC) Funding Approval Phase 3 - Construction 9/7Bridge Construction9/7 Contract Bidding and AwardMobilization & Construction JanFebMarAprMayJunJulAugSepOctNovDecJanFebMarApr20212022Dune Palms Bridge ProjectFederal Proj. No. BLRKS-5433(014)City Proj. No. 2011-05Print Date: Mon 5/3/21 Page 2ATTACHMENT 2ATTACHMENT 2 287
288
2018/19-2023/24 Highway Bridge Program
District:County:
Responsible Agency
08 Riverside
Total
See the appropriate FTIP/FSTIP for current funding commitments. This listing includes projects that should be individually listed in the FTIP/FSTIP. (Line item
projects only)
Prior 18/19 19/20 20/21 21/22 22/23 23/24 Beyond
La Quinta BRIDGE NO. 00L0070, Dune Palms Road OVER the Coachella Valley Stormwater Channel (Whitewater River). Replace 3-Lane Low-Water
Crossing with 4-Lane Bridge. (This project must appear in the RTP.)
Fund Source Summary:
PE
R/W
Total 1,750,000
CON
Total
17,966,000 17,966,000
1,750,000
545,000 773,000 1,318,000
545,000 18,739,000 21,034,000
1,750,000
Phase Summary:
Fed $
Local AC
Local Match
Total
200,725
1,750,000
LSSRP Bond
Total
482,489 684,337 18,621,400
62,512 2,149,363 2,412,600
15,905,300
545,000 18,739,000 21,034,000
1,549,275 15,905,300
-15,905,300
BRLKS-5433(014)Fed Proj:
Prior 18/19 19/20 20/21 21/22 22/23 23/24 Beyond
Prior 18/19 19/20 20/21 21/22 22/23 23/24 Beyond
PE Summary:
Proj id Funds Src TotalPhase
Phase Funding Details:
Fed $
Local AC
Local Match
Total
200,725
1,750,000
LSSRP Bond
Total
1,549,275
200,725
1,750,000
1,549,275
Prior 18/19 19/20 20/21 21/22 22/23 23/24 Beyond
Prior 18/19 19/20 20/21 21/22 22/23 23/24 Beyond
4024 HBP 1,549,275PE1,549,275
Local Match 200,725200,725
Total:1,750,000Fed. Reimb. Rate:88.53%10/9/2012 Linda Newton: New eligible project.
Caltrans, Division of Local Assistance Page 1211/6/2020, 7:48 AM Det2 FL4 SmlTxt
ATTACHMENT 3
ATTACHMENT 3289
2018/19-2023/24 Highway Bridge Program
District:County:
Responsible Agency
08 Riverside
Total
See the appropriate FTIP/FSTIP for current funding commitments. This listing includes projects that should be individually listed in the FTIP/FSTIP. (Line item
projects only)
Prior 18/19 19/20 20/21 21/22 22/23 23/24 Beyond
R/W Summary:
Proj id Funds Src TotalPhase
Phase Funding Details:
Fed $
Local AC
Local Match
Total
LSSRP Bond
Total
482,489 684,337 1,166,825
62,512 88,663 151,175
545,000 773,000 1,318,000
Prior 18/19 19/20 20/21 21/22 22/23 23/24 Beyond
Prior 18/19 19/20 20/21 21/22 22/23 23/24 Beyond
4024 HBP -684,337 684,337R/W
Local Match -88,663 88,663
Total:Fed. Reimb. Rate:88.53%
New!
8/24/2020 Bobby Zezoff: LAPG 6-D approved and funds moved to 20/21 due to out of funds at approval date.
4024 HBP 684,337 684,337R/W
Local Match 88,663 88,663
Total:773,000Fed. Reimb. Rate:88.53%10/9/2019 Eduardo Moreno-Castaneda: Not ready to ad within 6 months. Additional R/W funding in FFY 19/20 as submitted in
September 2019 HBP Survey.
4024 HBP 482,489R/W -482,489
Local Match 62,512-62,512
Total:Fed. Reimb. Rate:88.53%10/10/2018 Eileen Crawford: Not ready to ad within 6 months. RW funds moved from FFY 17/18 to 18/19. Funds not obligated, moved
to next fiscal year.
4024 HBP -482,489R/W 482,489
Local Match -62,51262,512
Total:Fed. Reimb. Rate:88.53%12/5/2019 Linda Newton: Fund line has not failed to deliver.
10/19/2018 DLA-Admin: Fund line failed to deliver.
9/15/2017 Vu Ngo: Not ready to ad within 6 months. RW funds moved from FFY 19/20 to 17/18. As requested in September 2017
Survey.
4024 HBP 482,489R/W -482,489
Local Match 62,512-62,512
Total:Fed. Reimb. Rate:88.53%10/9/2016 DLA-Admin: Not ready to ad within 6 months. RW funds moved from FFY 17/18 to 19/20. NEPA not yet clear.
4024 HBP R/W
Local Match
Total:Fed. Reimb. Rate:88.53%10/21/2015 DLA-Admin: Not ready to ad within 6 months. RW funds moved from FFY 16/17 to 17/18. NEPA not yet clear. 8/25/2019
DLA-Admin: Fundline zeroed out due to FTIP cycle migration: 2016/17-21/22 to 2018/19-23/24. This does not impact funds in the
current FTIP cycle.
Caltrans, Division of Local Assistance Page 1311/6/2020, 7:48 AM Det2 FL4 SmlTxt
290
2018/19-2023/24 Highway Bridge Program
District:County:
Responsible Agency
08 Riverside
Total
See the appropriate FTIP/FSTIP for current funding commitments. This listing includes projects that should be individually listed in the FTIP/FSTIP. (Line item
projects only)
Prior 18/19 19/20 20/21 21/22 22/23 23/24 Beyond
4024 HBP R/W
Local Match
Total:Fed. Reimb. Rate:88.53%10/1/2015 Albert Vergel de Dios: Not ready to ad within 6 months. RW funds moved from FFY 17/18 to 16/17. As requested in
September 2015 Survey. 8/25/2019 DLA-Admin: Fundline zeroed out due to FTIP cycle migration: 2016/17-21/22 to 2018/19-23/24.
This does not impact funds in the current FTIP cycle.
4024 HBP R/W
Local Match
Total:Fed. Reimb. Rate:88.53%3/18/2015 DLA-Admin: Not ready to ad within 6 months. RW funds moved from FFY 15/16 to 17/18. NEPA not yet clear. 8/25/2019
DLA-Admin: Fundline zeroed out due to FTIP cycle migration: 2016/17-21/22 to 2018/19-23/24. This does not impact funds in the
current FTIP cycle.
4024 HBP 482,489R/W 482,489
Local Match 62,51262,512
Total:545,000Fed. Reimb. Rate:88.53%10/9/2012 Linda Newton: New eligible project.
CON Summary:
Proj id Funds Src TotalPhase
Phase Funding Details:
Fed $
Local AC
Local Match
Total
LSSRP Bond
Total
15,905,300
2,060,700 2,060,700
15,905,300
17,966,000 17,966,000
15,905,300
-15,905,300
Prior 18/19 19/20 20/21 21/22 22/23 23/24 Beyond
Prior 18/19 19/20 20/21 21/22 22/23 23/24 Beyond
4024 Local AC (HBP)15,905,300CON -15,905,300
Local Match 2,060,700 -2,060,700
Total:Fed. Reimb. Rate:88.53%
New!
9/23/2020 Eduardo Moreno-Castaneda: Moved AC CON funds from FFY 21/22 to 20/21 as requested in 2020 September Survey.
4024 HBP 2,435,460CON
Local Match 315,540
Total:2,751,000Fed. Reimb. Rate:88.53%10/9/2019 Linda Newton: Add CON cost increase as submitted in September 2019 HBP Survey.
2,435,460
315,540
4024 Local AC (HBP)CON 15,905,300
Local Match 2,060,700
Total:Fed. Reimb. Rate:88.53%10/9/2019 Linda Newton: Add AC to CON in FFY 21/22.
-15,905,300
-2,060,700
4024 HBP CON -13,469,840
Local Match -1,745,161
Total:Fed. Reimb. Rate:88.53%10/25/2018 DLA-Admin: Not ready to ad within 6 months. CON funds moved from FFY 21/22 to Beyond. Action taken to financially
constrain the FTIP (PUSH). Attempt will be made to program this project in year shown.
13,469,840
1,745,161
Caltrans, Division of Local Assistance Page 1411/6/2020, 7:48 AM Det2 FL4 SmlTxt
291
2018/19-2023/24 Highway Bridge Program
District:County:
Responsible Agency
08 Riverside
Total
See the appropriate FTIP/FSTIP for current funding commitments. This listing includes projects that should be individually listed in the FTIP/FSTIP. (Line item
projects only)
Prior 18/19 19/20 20/21 21/22 22/23 23/24 Beyond
4024 HBP -13,469,840CON 13,469,840
Local Match -1,745,161 1,745,161
Total:Fed. Reimb. Rate:88.53%10/25/2018 DLA-Admin: Not ready to ad within 6 months. CON funds moved from FFY 20/21 to 21/22. Action taken to financially
constrain the FTIP (PUSH). Attempt will be made to program this project in year shown.
4024 HBP -13,469,840 13,469,840CON
Local Match -1,745,161 1,745,161
Total:Fed. Reimb. Rate:88.53%10/25/2018 DLA-Admin: Not ready to ad within 6 months. CON funds moved from FFY 19/20 to 20/21. Action taken to financially
constrain the FTIP (PUSH). Attempt will be made to program this project in year shown.
4024 HBP 13,469,840CON
Local Match 1,745,161
Total:Fed. Reimb. Rate:88.53%9/25/2018 Matt Sapp: Not ready to ad within 6 months. CON funds moved from FFY Beyond to 19/20. As requested in September 2018
Survey.
-13,469,840
-1,745,161
4024 HBP CON -13,469,840
Local Match -1,745,161
Total:Fed. Reimb. Rate:88.53%10/25/2017 DLA-Admin: Not ready to ad within 6 months. CON funds moved from FFY 21/22 to Beyond. Action taken to financially
constrain the FTIP (PUSH). Attempt will be made to program this project in year shown.
13,469,840
1,745,161
4024 HBP -13,469,840CON 13,469,840
Local Match -1,745,161 1,745,161
Total:Fed. Reimb. Rate:88.53%10/25/2017 DLA-Admin: Not ready to ad within 6 months. CON funds moved from FFY 20/21 to 21/22. Action taken to financially
constrain the FTIP (PUSH). Attempt will be made to program this project in year shown.
4024 HBP -13,469,840 13,469,840CON
Local Match -1,745,161 1,745,161
Total:Fed. Reimb. Rate:88.53%10/25/2017 DLA-Admin: Not ready to ad within 6 months. CON funds moved from FFY 19/20 to 20/21. Action taken to financially
constrain the FTIP (PUSH). Attempt will be made to program this project in year shown.
4024 HBP 13,469,840CON
Local Match 1,745,161
Total:Fed. Reimb. Rate:88.53%9/15/2017 Vu Ngo: Not ready to ad within 6 months. CON funds moved from FFY Beyond to 19/20. As requested in September 2017
Survey.
-13,469,840
-1,745,161
4024 HBP -13,469,840CON
Local Match -1,745,161
Total:Fed. Reimb. Rate:88.53%10/25/2016 DLA-Admin: Not ready to ad within 6 months. CON funds moved from FFY 19/20 to Beyond. Action taken to financially
constrain the FTIP (PUSH). Attempt will be made to program this project in year shown.
13,469,840
1,745,161
4024 HBP 13,469,840CON
Local Match 1,745,161
Total:Fed. Reimb. Rate:88.53%9/20/2016 Albert Vergel de Dios: Not ready to ad within 6 months. CON funds moved from FFY Beyond to 19/20. As requested in
September 2016 Survey.
-13,469,840
-1,745,161
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292
2018/19-2023/24 Highway Bridge Program
District:County:
Responsible Agency
08 Riverside
Total
See the appropriate FTIP/FSTIP for current funding commitments. This listing includes projects that should be individually listed in the FTIP/FSTIP. (Line item
projects only)
Prior 18/19 19/20 20/21 21/22 22/23 23/24 Beyond
4024 HBP -13,469,840CON
Local Match -1,745,161
Total:Fed. Reimb. Rate:88.53%10/29/2015 DLA-Admin: Not ready to ad within 6 months. CON funds moved from FFY 19/20 to Beyond. Action taken to financially
constrain the FTIP (PUSH). Attempt will be made to program this project in year shown.
13,469,840
1,745,161
4024 HBP -13,469,840 13,469,840CON
Local Match -1,745,161 1,745,161
Total:Fed. Reimb. Rate:88.53%10/29/2015 DLA-Admin: Not ready to ad within 6 months. CON funds moved from FFY 18/19 to 19/20. Action taken to financially
constrain the FTIP (PUSH). Attempt will be made to program this project in year shown.
4024 HBP 13,469,840CON-13,469,840
Local Match 1,745,161-1,745,161
Total:Fed. Reimb. Rate:88.53%10/29/2015 DLA-Admin: Not ready to ad within 6 months. CON funds moved from FFY 17/18 to 18/19. Action taken to financially
constrain the FTIP (PUSH). Attempt will be made to program this project in year shown.
4024 HBP CON 13,469,840
Local Match 1,745,161
Total:Fed. Reimb. Rate:88.53%10/1/2015 Albert Vergel de Dios: Not ready to ad within 6 months. CON funds moved from FFY Beyond to 17/18. As requested in
September 2015 Survey.
-13,469,840
-1,745,161
4024 HBP CON -13,469,840
Local Match -1,745,161
Total:Fed. Reimb. Rate:88.53%10/28/2014 DLA-Admin: Not ready to ad within 6 months. CON funds moved from FFY 17/18 to Beyond. Action taken to financially
constrain the FTIP (PUSH). Attempt will be made to program this project in year shown.
13,469,840
1,745,161
4024 HBP CON 13,469,840
Local Match 1,745,161
Total:Fed. Reimb. Rate:88.53%9/3/2014 Albert Vergel de Dios: Not ready to ad within 6 months. CON funds moved from FFY Beyond to 17/18 per September Survey.
-13,469,840
-1,745,161
4024 HBP 13,469,840CON
Local Match 1,745,161
Total:15,215,000Fed. Reimb. Rate:88.53%10/9/2012 Linda Newton: New eligible project.
13,469,840
1,745,161
Caltrans, Division of Local Assistance Page 1611/6/2020, 7:48 AM Det2 FL4 SmlTxt
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FINANCIAL ADVISORY COMMISSION
DUNE PALMS ROAD BRIDGE PROJECT
QUESTIONS AND STAFF RESPONSES
1. This project is supposed to be “shovel ready” in July, so why are we first
talking about this major issue in May?
RESPONSE:
Executive Staff have actively addressed this matter since November 2020. The
project experienced several delays associated with the acquisition of right of way,
and utility clearance that affected construction readiness. These delays are now
clearing up and Staff believe the project can now meet the Advance Construction
Deadlines during FFY 20/21 if the City decides to move forward at this time.
2. DPB looks to be a $24 mm project, which is huge for our City. Have the full
benefits of this project been outlined somewhere, and are they still relevant today
(from having started this effort back in 2013)? Where can one find a list of these
major benefits?
RESPONSE:
The City Council adopted the following Purpose and Need Statements for the
project.
Project Purpose
The purpose of the project is to replace the existing Low-water Crossing spanning
the Coachella Valley Storm Water Channel (CVSWC) at Dune Palms Road with an
All-Weather Access. The proposed improvements will accomplish the following:
• Provide reliable route for emergency vehicles, motorists, pedestrians, and
bicyclists traveling the corridor
• Provide safe access across CVSWC (Whitewater River) and along the
corridor during all-weather events
• Improve traffic circulation
• Provide a north-south corridor for bicycles and golf carts
Project Need
Dune Palms Road serves as a vital north/south link for emergency service, as well
as a main corridor to access the La Quinta High, John Glen Middle and Emilia
ATTACHMENT 4
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Earhart Elementary Schools. It also provides connectivity between the city
residential developments north of the channel with the Highway 111 commercial
corridor located south of CVSWC. (See Location Map)
The CVSWC conveys storm water runoff from the surrounding mountains as well
as developed areas within the Coachella Valley. The elevation of the existing Dune
Palms Road low-water crossing causes it to flood during any minor rain events (2-
year frequency) and results in full street closure and detour of both vehicle and
pedestrian traffic. In the interest of public health and safety, and in response to
community concerns regarding frequent closures of the low-water crossing, the
City of La Quinta has determined that replacement of the low-water crossing with
a new bridge is needed to ensure all weather access is maintained.
3. Given the recent status of CalTrans funding of HBP programs, what is the
current risk that the City will NOT get reimbursed for this $21mm “advance” now
being requested of it? What is our true financial exposure here? IF we do get
reimbursed by CalTrans and CVAG, it looks like our exposure could net out at
about $1mm, but if we do not, then the exposure appears great, and in any event,
we are still out all this front-end money either way.
RESPONSE:
The City’s HBP funding exposure is currently estimated at $14,936,122. This
amount represents 88.53% of the “Participating” or Eligible Costs associated with
the construction phase. CVAG has already agreed to fund 75% of the 11.53% local
share of “Participating Costs”. CVAG Staff have also advised that it would fund
100% of the “Non-Participating” or Ineligible Costs associated with the CV Link
Enhancements and 75% of the costs of other “Non-Participating” costs which
include the roadway approaches on both sides of the new bridge and the
relocation of the IID owned electrical facilities. CVAG’s approval of the City’s
request for additional regional funding has been submitted and is expected to be
approved by CVAG.
4. What are the funding sources we have available to come up with this
requested $900,000/month for 23 months?
RESPONSE:
Advance Funding Options to be Considered by Council:
Advance Funds from:
1. City Unassigned General Funds;
2. Unassigned Measure G Funds;
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3. Capital Replacement Reserve Funds; or
4. A combination of the above funds.
5. What are the TRUE risks and downsides to postponing or cancelling this
project, and do they more than offset the large financial commitment we are
being asked to make? IS this project truly worth more than $24mm to the City?
RESPONSE:
The City has invested a considerable amount of time and money obtaining
Environmental Clearance, Permits, Right of Way and Preparing the Plans and
Specifications getting the project ready for construction. Delaying the project
until Federal Funds become available will likely require the City to reapply
and/or renew the Environmental Permits and possibly the Plans and
Specifications required to construct the project if and when Federal Funding
becomes available.
If the City cancels the project, the City will be required to repay the Federal
and Regional (CVAG) Funds received to prepare the Environmental Document,
Plans, Specifications, and Estimates, and to acquire the necessary Right of
Way, which is approximately $3 Million Dollars.
It is important to note that replacing “Low Water Crossings” with “All Weather
Bridges” are no longer eligible to receive Highway Bridge Program Funding.
The City’s Dune Palms Road Bridge and Avenue 50 Bridge were grandfathered
into the program because they were approved for funding prior to the program
changes. Subsequently, the Dune Palms Road Bridge would not be eligible for
HBP funding in the future if the City chooses to cancel the project at this time.
6. Do not understand Attachment 1 and need some help with it, please.
RESPONSE:
Attachment 1 was provided by Caltrans Staff outlining the order of priority it will
use during FFY 20/21 to prioritize HBP projects for funding. The City’s Low Water
Crossing conversion to an All-weather Bridge is a low priority unless the City
moves forward with an AC Conversion position.
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7. What ARE all of the options to consider here, and what ARE the staff
recommendations to the FAC and Council?
RESPONSE:
The options being presented to the FAC for consideration and feedback are
whether the FAC recommends moving forward with the construction of the bridge
using City funds to pay for advance construction costs, and if we do move
forward, what is/are the recommended funding sources.
Staff has laid out what they feel are the most readily available funding sources but
would also welcome thoughts of any additional sources the FAC feels would be
appropriate.
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City of La Quinta
CITY COUNCIL MEETING: June 15, 2021
STAFF REPORT
AGENDA TITLE: SILVERROCK RESORT DEVELOPMENT PROJECT UPDATE AND
DEVELOPER PROGRESS TO CURE DEFAULT
RECOMMENDATION
Discuss development project update and developer process to cure default.
EXECUTIVE SUMMARY
•In November 2014, Council approved a Purchase, Sale and Development
Agreement (Agreement) with SilverRock Development Company (SDC).
•In May 2017, SDC initiated the work to realign golf course holes to
accommodate the luxury hotel and improve the golf experience; this work
was completed in November 2017.
•Agreement was amended in November 2018 primarily to update schedule
and project phasing to enable closing of the $212 million construction
financing with Mosaic Real Estate (Mosaic).
•In April 2019, SDC commenced mass grading of the site in preparation
for vertical development; this work was completed in November 2019.
•In March 2020 just after the COVID-19 pandemic started, SDC provided
the first of several updates to Council including notification that they
would be delaying the start of vertical construction as a result of the
pandemic but that both SDC and their financing partner Mosaic are
committed to the successful completion of SilverRock Resort.
•On April 15, 2020 SDC provided the City with a Force Majeure notice
relating to impacts to the development schedule associated with the
Covid-19 pandemic.
•In April 2021, the City issued a notice of default to the SDC, per the terms
of the agreement. The agreement identified completion of the two hotels,
spa, conference facility, and permanent golf clubhouse by December 31,
2020.
STUDY SESSION ITEM NO. 2
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BACKGROUND/ANALYSIS
SilverRock Development Company (SDC) has been accelerating their efforts in
recent months to have final maps, precise grading and construction plans ready
for permit issuance on the two hotels, spa, shared conference facility,
clubhouse and Montage/Pendry branded residential. This effort is considerable
and is performed in good faith to diligently move the project forward and into
vertical construction. However, cost escalation as a result of material and
supply shortages, increased demand, and rising labor costs has created the
need for an additional $80 million of financing in order to capitalize the project.
On April 7, 2021 the City issued a notice of default to SDC outlining that Council
would need to approve revised financing, schedule and an amendment to the
Purchase, Sale, and Development Agreement as amended (PSDA) in order for
the default to be cured. To date, SDC has provided a commitment letter for
additional financing along with a letter from Mosaic investors, the projects
primary lender expressing their commitment to the project and ongoing
coordination with SDC to support revisions to the capital structure of the
project. Additionally, SDC has proposed schedule revisions that include project
milestones and updated start and completion dates of project components as
well as new and revised terms and conditions for consideration in an amended
PSDA. Staff continues to negotiate with SDC on all of the aforementioned items
as the proposed amendment is being finalized.
SDC will continue to provide project updates at council meetings that will
include recent milestones achieved and progress on the project as well as items
required to cure default. These updates will occur at every meeting until the
default is cured.
Prepared by: Jon McMillen, City Manager
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Permit Applications Plan Check Fees Collectedkk$23k k k 1kBuilding InspectionsPermits Issued Permit Fees Collected5kkk7kk 7kDEPARTMENTAL REPORT ITEM NO. 5
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5k k k k k 90k k k 1k 6k$422k$442k
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/
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FINANCIAL ADVISORY COMMISSION MINUTES 1 MAY 12, 2021
REGULAR QUARTERLY MEETING
FINANCIAL ADVISORY COMMISSION
MINUTES
WEDNESDAY, MAY 12, 2021
CALL TO ORDER
A regular quarterly meeting of the Financial Advisory Commission
(Commission) was called to order at 4:00 p.m. by Vice-Chair Twohey.
This meeting was held by teleconference pursuant to Executive orders N-25-
20, N-29-20, N-33-20, N-35-20, and N-60-20, executed by the Governor of
California in response to the state of emergency relating to novel coronavirus
disease 2019 (COVID-19) and enabling teleconferencing accommodations by
suspending or waiving specified provisions of the Ralph M. Brown Act
(Government Code § 54950 et seq.).
PRESENT: Commissioners Batavick, Hoffner, Hunter, Rosen, and Vice-Chair
Twohey
ABSENT: Commissioner Mills and Way
STAFF PRESENT: Financial Services Analyst Hallick, Interim Finance Director
Martinez, Management Assistant Delgado, Public Works Director/City Engineer
McKinney.
PLEDGE OF ALLEGIANCE
Commissioner Rosen led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed
COMMISSIONER HUNTER JOINED THE MEETING AT 4:15 P.M.
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
1. DUNE PALMS ROAD BRIDGE – HIGHWAY BRIDGE PROGRAM
(HBP) FUNDING CONSTRAINTS
Public Works Director/City Engineer McKinney and City Consultant and Project
Manager Nickerson, President of NAI Consulting, Inc. presented the staff report,
which is on file in the Finance Department.
REPORTS AND INFORMATIONAL ITEM NO. 28
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FINANCIAL ADVISORY COMMISSION MINUTES 2 MAY 12, 2021
REGULAR QUARTERLY MEETING
The Commission and staffed discussed HBP’s construction cost, funding sources,
reimbursement process, non-reimbursed share cost; and HBP Financial Constraint
Order of Priorities, provided as a hand-out to the Commission, made publicly
available, and will be included in the public record and agenda packet for this
meeting as “Attachment 1” to Presentation Item No. 1. Staff noted this item will
be presented to Council as a study session item at a future Council meeting.
CONSENT CALENDAR ITEMS
1.APPROVE SPECIAL MEETING MINUTES DATED APRIL 7, 2021
2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
MARCH 31, 2021
3. RECEIVE AND FILE THIRD QUARTER 2020-21 TREASURY
REPORTS FOR JANUARY, FEBRUARY, AND MARCH 2021
Motion – A motion was made and seconded by Commissioners Hoffner/Rosen
to approve the Consent Calendar, as submitted. Motion passed: ayes 5, noes
0, absent 2 (Mills and Way).
BUSINESS SESSION
1.REVIEW AND APPROVE THE FISCAL YEAR 2021/22 MEETING
DATES
Interim Finance Director Martinez presented the staff report, which is on file
in the Finance Department.
Motion – A motion was made and seconded by Commissioners Hoffner/Batavick
to approve the fiscal year 2021/22 meeting dates as provided in the staff
report. Motion passed: ayes 5, noes 0, absent 2 (Mills and Way).
COMMISSIONER HUNTER LEFT THE MEETING AT 4:52 P.M.
2. RECEIVE AND FILE FISCAL YEAR 2020/21 THIRD QUARTER
BUDGET REPORT
Interim Finance Director Martinez presented the staff report, which is on file
in the Finance Department.
Motion – A motion was made and seconded by Commissioners Batavick/Rosen
to receive and file fiscal year 2020/21 third quarter budget report, as
submitted. Motion passed: ayes 4, noes 0, absent 3 (Hunter, Mills and Way).
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FINANCIAL ADVISORY COMMISSION MINUTES 3 MAY 12, 2021
REGULAR QUARTERLY MEETING
STUDY SESSION
1.DISCUSS FISCAL YEAR 2021/22 PRELIMINARY PROPOSED
BUDGET
Interim Finance Director Martinez presented the staff report, which is on file in
the Finance Department.
The Commission and staff discussed increasing costs for business licenses and
permits; City Manager’s Office budgeted contingency; possible anticipated
increase in expenses for the capital improvement program and its budgeted
contingency. The Commission inquired about Federal Emergency Management
Agency (FEMA) reimbursement for the City. Staff went over status and process
for FEMA reimbursements.
DEPARTMENTAL REPORTS
1.FOURTH QUARTER 2020 (OCTOBER-DECEMBER) SALES TAX
UPDATE FOR THE CITY OF LA QUINTA
Financial Services Analyst Hallick presented the staff report, which is on file in
the Finance Department.
Financial Services Analyst Hallick highlighted the top 25 businesses for sales
tax and Measure G revenues.
2. RECRUITMENT FOR A NEW FINANCE DIRECTOR – VERBAL UPDATE
Financial Services Analyst Hallick announced that Accounting Manager Martinez
has been named as the Interim Finance Director and that Human Resources
and the City Manager’s Office are working on next steps in the recruitment
process for a Finance Director.
COMMISSIONERS’ ITEMS
1.EXPIRATION OF FINANCIAL ADVISORY COMMISSIONER TERMS
Management Assistant Delgado said the terms for four Members of this
Commission are expiring on June 30, 2021; these Members were notified of
this and invited to reapply by the Clerk’s Office on March 29, 2021.
Ms. Delgado provided a summary of all City Boards and Commission upcoming
vacancies.
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FINANCIAL ADVISORY COMMISSION MINUTES 4 MAY 12, 2021
REGULAR QUARTERLY MEETING
Staff provided the Commission with an update of the applications received so
far for this Commission’s vacancies. Staff said they encourage those residents
who would like to get involved to apply for any of the opening seats for boards
and commissions.
Commissioner Rosen and Twohey shared that they will not be reapplying for
another term. The Commission and staff thanked those not reapplying for their
service and commitment to the Commission.
2. ELECTRIC VEHICLE (EV) CHARGING STATIONS
Financial Services Analyst Hallick said that this item was request by Chairperson
Mills, however, since Chair Mills was not present, staff was unaware of the
specifics for this item.
The Commission suggested that the City should look into a policy for electric
vehicles (EV) charging stations where there is a permit or fee charged to those
using these charging stations.
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Batavick/Hoffner to adjourn this meeting at 5:47 p.m. Motion passed: ayes 4,
noes 0, absent 3 (Hunter, Mills and Way).
Respectfully submitted,
Jessica Delgado, Management Assistant
City of La Quinta, California
Digitally signed by Jessica Delgado
DN: cn=Jessica Delgado, o=City of La
Quinta, ou=Finance,
email=jdelgado@laquintaca.gov, c=US
Date: 2021.06.03 14:57:32 -07'00'
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POWER POINTS
CITY COUNCIL
MEETING
JUNE 15, 2021
06/15/2021
1
City Council Meeting
June 15, 2021
City Council Meeting
June 15, 2021
Closed Session In Progress
1
2
06/15/2021
2
Pledge of Allegiance
Public Comment - Teleconference
Join virtually via Zoom
https://zoom.us/j/92585509793
Meeting ID: 925 8550 9793
“Raise Hand” to speak
Limit Comments to 3 minutes
3
4
06/15/2021
3
Public Comment - Teleconference
Join virtually via Zoom
by phone: (669) 900 – 9128
Meeting ID: 925 8550 9793
*9 = Raise Hand
*6 = Unmute
Limit Comments to 3 minutes
Public Comment – Raise Hand
5
6
06/15/2021
4
Public Comment – Raise Hand
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8
06/15/2021
5
City Council Meeting
June 15, 2021
P2 – Update Bighorn Sheep Fence
La Quinta City Council
June 15, 2021
Update: Bighorn Sheep Fence Project
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10
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Proposed Fence Route: Lake Cahuilla to PGA West
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12
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View from PGA West
View from PGA West
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Next Steps
Finalize and Execute PGA West –CVCC Agreement
Complete Construction Plans – 60+ days
Finalize all access agreements
Begin fence construction –fall 2021
Where they should be . . .
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16
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Population Monitoring Program
•Capture and collaring bighorn
sheep
•Ground & aerial monitoring
•Helicopter surveys
Population Structure – Ewe Groups
•Four ewe groups:
−San Jacinto
Mountains
−Northern Santa Rosa
Mountains
−La Quinta
−Sheep Canyon
•Year-round use
•884 bighorn range-
wide (2016)
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18
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Recovery Criteria
•To Downlist to Threatened
•To Delist
25 ewes 6
years
Land
Mgm’t
25
ewes
750
total
12
years
Land
Mgm’
t
Questions?
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20
06/15/2021
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City Council Meeting
June 15, 2021
P3 – IID Board of Directors Update
on Coachella Valley Energy Commission
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22
06/15/2021
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23
24
06/15/2021
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25
26
06/15/2021
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27
28
06/15/2021
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29
30
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32
06/15/2021
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34
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36
06/15/2021
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06/15/2021
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City Council Meeting
June 1, 2021
B2 – Memorandum of Understanding with Greater
Coachella Valley Chamber of Commerce
Background
•Annual Agreement with Chamber
since 1991
•Supports business development,
retention, and tourism
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40
06/15/2021
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Fiscal Impact
•2021/22 budget of $95,200 to include:
–The Gem $82,450
–State of the City $8,000
–Hot Rod Car Show $4,750
–Dinner Under the Glow $0
Fiscal Impact
•Cancelled events due to COVID-19 - no
charge
•No change/increase from 20/21 MOU
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22
The Gem
•Evaluate The Gem design, distribution,
and frequency
•Survey results:
–Survey ran from March – May 2021
–67 responses
–Chamber & City reviewing feedback to make
changes accordingly
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44
06/15/2021
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City Council Meeting
June 15, 2021
Recess from 5:35 pm to 6:30 pm
Old Town La Quinta; 78100 Main St
California Re-Opening Ceremonial Event
City Council Meeting
June 15, 2021
PH1 – 2021/22 through 2025/26
Capital Improvement Program
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Purpose and Timeline
•Review CIP – 5-year plan
•Finance Advisory Commission
–Reviewed February 24, 2021
•City Council
–Study Session
–SB1 RMRA and Measure approval on April 6
–Public Hearing in June
–Appropriate first year funds with City Budget
FAC CIP Budget Committee
•Commissioners Batavick and Hoffner
•Committee reviewed:
–CIP process
–Funding
–Prioritization criteria
–Proposed Projects
•Commissioners Report:
–Committee and Staff recommend CIP Budget of $46.7M for FYs 2021/22 through 2025/26
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48
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Transportation Projects
•2021/22 PMP
–First year of proposed 5-Year PMP
–Crack Fill and Slurry Seal and Dig Outs:
•Ave 52 from Washington
St to Desert Club Dr
•Desert Club Drive
•Springtime Way
•Calle Estado
•Avenida Montezuma from
Ave Carranza to Ave
Bermudas
•Within Desert Pride
development
•Avenida Villa
•Avenida Navarro
•Dune Palms from Ave 48
to Hwy 111
Transportation Projects
•Avenue 53 at Jefferson Street Roundabout
–Roundabout at Jefferson Street and Avenue 53
–Road diet on Jefferson Street from Ave 52 to Ave 54 -
buffered bicycle and golf cart lane
•Dune Palms Pavement Rehabilitation
–Miles Avenue to Fred Waring Drive
•Citywide Striping Refresh
–Striping refresh of all arterial streets within City limits
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50
06/15/2021
26
Drainage Improvements
•Citywide Enhancements
–Washington Street - from Avenue 48 to
Highway 111 and Dune Palms Road
–Minimum 150-year storm protection
Landscape Renovation Projects
•Landscape & Lighting Median Island Improvements
–Refurbish southern medians
–Utilizing current landscape contractor and staff
–Currently completing Eisenhower Drive
•La Quinta Landscape Renovation Improvements
–Renovate northern parkway over 5 years
–Desert efficient landscape palette
–Final funding allocation for Cactus Flower parkways
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52
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5 Year Landscape Renovation Plan
Landscape Renovation Projects
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54
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Parks and Facilities Projects
•Fritz Burns Park Improvements
–Space planning and additional park amenity improvements
•Village Art Plaza, Promenade and Cultural Center
–Master planning effort underway
–Village Art Promenade improvements:
•Seating and socializing area, landscape and irrigation, walkways,
permanent and temporary art spaces, and shade structures
–Connectivity between Village Art Plaza and City Museum
–Convert Lumber Yard structure and surrounding grounds to
Village Art Plaza
Other CIP Projects
•Highway 111 Corridor Area Plan
Implementation
–Form Based Code assessment underway
–PS&E for demonstration projects and ATP Grant
application
–Banking construction funding for demonstration
project
•Citywide Miscellaneous ADA Improvements
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DIF Reimbursements
•Pay down existing obligations
–In lieu of approving new Transportation DIF
Projects
–$400,000 per year
–Anticipated completion: 2028/29
Projects on the Horizon
•Fred Waring Drive Pavement Rehabilitation (2022/23)
–Washington Street to Adams Street
•Corporate Yard Administrative Offices and Crew
Quarters (2022/23)
•Washington Street Sidewalk Improvements (2023/24)
–Avenue 50 to Calle Tampico
•Moon River Drive Pavement Rehabilitation (2024/25)
–Avenue 50 to DSUSD Right of Way
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2021/22 CIP
•Seek Council direction
•CIP adopted in June
•Appropriate first year funds with City
Budget
•QUESTIONS/DISCUSSION
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City Council Meeting
June 15, 2021
PH2 – Lighting and Landscape
Assessment District 89-1 FY 2021/22
Background
•Annually, Council takes actions to levy annual
assessments for Citywide L&L District
•Assessments fund ROW landscape, lighting,
median, and parkway maintenance
•Assessment rate to remain at $35.60 per
Equivalent Benefit Unit (same since 1997)
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Fiscal impacts
•L&L District 89‐1 for FY 2021/22:
•Revenues = $981,712
•County Service Area 152 Offset = $150,000
•Combined = $1,131,712
•Estimated Expenditures = $2,240,400
•$1,108,688 short fall funded by General Fund
Questions?
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City Council Meeting
June 15, 2021
B3 – Adopt Fiscal Year 2021/22 Budget
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Budget Adoption Summary
General Fund
Revenues and
Expenses
Measure G
Sales Tax
General Fund
Reserves &
Carryovers
Summary of
all Funds
Appropriations
Limit
Personnel
Schedule
2021/22 General Fund Summary
12 Public meetings
•Financial Advisory Commission
•Housing Commission
Revenues 58,804,210$
Less Operating/CIP Expenses (55,162,726)
Preliminary Budget Surplus 3,641,484
Less Measure G Reserves (3,578,644)
BUDGET SURPLUS 62,840$
GENERAL FUND
FY 2021/22 PROPOSED BUDGET SUMMARYFire Service Costs (350,100)$
Fire Service Credit - Revenue 295,000
Administrative Citation Services 3,000
Cable/Internet - Utilities 6,000
Fritz Burns Pool Programming 35,000
Total Adjustments (11,100)
AMENDED BUDGET SURPLUS 77,840$
Police Costs (590,000)$
Fire Service Costs (200,000)
Land Improvements 400,000
Road Improvements 100,000
Citywide Events 50,000
Contract Services 30,000
Park Improvements 150,000
SRR Transfers Out 75,000
Total Adjustments 15,000
AMENDED BUDGET SURPLUS 62,840$
GENERAL FUND AS OF 6/15/2021
GENERAL FUND AS OF 6/1/2021
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Measure G Sales Tax
Measure G Sales Tax Revenue 11,500,000$
Police Services (5,163,000)
Capital Improvements (2,758,356)
Available for Appropriation 3,578,644$
MEASURE G SALES TAX SUMMARY
General Fund Reserves
•Capital Improvement Carryovers estimated at $12,500,000
•Operating Carryovers $706,100
•RDA Loan repayment $3,303,610
- 80% General Fund $2,642,888
- 20% Housing Authority Fund $660,722
Fund Balance Summary Estimated as of
6/30/2021 Target Deficit
Emergency Reserves
Natural Disaster 10,000,000$ 10,000,000 -
Economic Disaster 11,000,000 11,000,000 -
Cash Flow Reserve 5,000,000 5,000,000 -
Capital Replacement Reserve 10,000,000 10,000,000 -
Unassigned Reserve 15,500,367 - -
Total Committed & Unassigned Funds 51,500,367 36,000,000 -
-
Sales Tax (Measure G) 13,151,469 -
Public Safety Fire Service Trust 11,408,000 -
Pension Trust Fund 11,228,000 10,000,000 1,228,000
Other Post Employment Benefit Trust 1,934,000 -
Total Assigned Funds 37,721,469
Overall Total 89,221,836$ 46,000,000 1,228,000
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Summary of All Funds
•Total for all Funds:
–Revenues $89,620,439
–Expenses $90,041,698
Appropriations Limit & Personnel
•Limit for 2021/22 - $150,427,126
–Total applicable revenues $57,775,110
–Under by $92,652,016
•Personnel Schedule
–86 Full-Time
–9.84 Part-Time
–5 Elected Officials
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Discussion & Questions
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76
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City Council Meeting
June 15, 2021
S1 – HBP Funding Constraints – Dune
Palms Road Bridge
Bridge - Funding Challenges
•Caltrans sponsored HBP funding oversubscribed
•New programming capacity unavailable
•Bridge delayed 2-5 years
•Delayed = Additional City Costs
–Recertify Environmental Document
–Recertify Plans and Specifications
–Reapply for Construction Permits
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40
Bridge Schedule
FEDERAL FISCAL YEAR 2020
•Finalize PS&E On or before May 28, 2021
•Submit ROW Certification/Utility Clearance On or before June 30, 2021
•Submit RFA Construction AC Funds On or before July 21, 2021
•Submit RFA Utilities (CVWD Water/Sewer) On or before July 21, 2021
•Advertise for RE Team On or before August 1, 2021
•Advertise for Construction On or before September 9,2021
FEDERAL FISCAL YEAR 2021
•Target to Award Construction November 16, 2021
•Mobilize and Begin Construction January 2022
Bridge – Total Cost
Phase Estimated Cost
New Bridge
Federal Funding
(Caltrans-HBP)
Non-Participating
Plus Local Share
Engineering/Design $1,750,000 $1,549,275 $200,275
Right of Way $1,570,554 $1,166,825 $403,729
Construction $16,695,276 $11,241,037 $5,454,239
Const. Engineering $2,504,292 $2,217,050 $287,242
Contingency $1,669,530 $1,478,035 $191,495
Total Costs:$24,189,652 $17,652,222 $6,537,430
Agency Funding Share
Caltrans-HBP Funding Share:$17,652,222
City of La Quinta Funding Share:$1,084,100
CVAG Funding Share:$5,395,230
CVWD Funding Share:$58,100
Total Cost:$24,189,652
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41
Bridge - Construction Phase
Phase Estimated Cost
New Bridge
Federal
Funding
(Caltrans-
HBP)
Non-
Participating
Plus Local Share
Construction $16,695,276 $11,241,037 $5,454,239
Const. Engineering $2,504,292 $2,217,050 $287,242
Contingency $1,669,530 $1,478,035 $191,495
Total Costs:$20,869,098 $14,936,122 $5,932,976
Agency Funding Share
Caltrans-HBP Funding Share:$14,936,122
City of La Quinta Funding Share:$932,987
CVAG Funding Share:$4,941,889
CVWD Funding Share:$58,100
Total Cost:$20,869,098
Bridge - Advance Funding Options
•Delay project until Federal Funds available; or
•Advance funding from Unassigned General Funds; or
•Advance funding from Unassigned Measure G Funds;
or
•Advance funding from Capital Replacement Reserve
Funds; or
•Advance funding from combination of Unassigned
Funding Sources; or
•Obtain a Loan from outside/internal funding source.
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42
Reserves
2019/20 Ending Balance, Measure G Reserves $8,736,219
2020/21 Measure G Revenue Budget, Adopted $8,197,200
2020/21 Public Safety Contract Services ($4,545,000)
2020/21 X-Park Landscaping ($275,000)
2020/21 Highway 111 Corridor Improvements ($250,000)
2020/21 Measure G Budget, Q2 adjustment $1,500,000
2020/21 Measure G Budget, Q3 adjustment $920,000
2020/21 Use of Measure G Reserves, SilverRock Event Site ($244,700)
2020/21 Use of Measure G Reserves, Alongi Building ($160,000)
2020/21 Use of Measure G Reserves, SilverRock Event Site ($290,000)
2020/21 Use of Measure G Reserves, SilverRock Soil Stabilization ($10,000)
2020/21 Use of Measure G Reserves, SilverRock Event Site ($427,250)
2020/21 Projected Ending Balance, MG Reserves $13,151,469
2021/22 Measure G Revenue Budget, Propsoed $11,500,000
2021/22 Public Safety Contract Services, Proposed ($5,163,000)
2021/22 Capital Improvements, Proposed ($2,758,356)
2021/22 Projected Ending Balance, MG Reserves $16,730,113
2019/20 Ending Balance, General Fund Unassigned Reserves 19,094,651$
2020/21 2nd Quarter Allocation to Reserves (8,160,000)
2020/21 Projected Budget Surplus 1,974,650
2020/21 RDA Loan Repayment 2,591,066
2020/21 Projected Ending Balance, Unassigned Reserves 15,500,367$
Measure G Summary
Unassigned Reserves Summary
Current Proposed Use Remaining
Unassigned $15,500,367 $5,000,000 $10,500,367
Measure G $13,151,469 $4,936,122 $8,215,347
Capital $10,000,000 $5,000,000 $5,000,000
Total $38,651,836 $14,936,122 $23,715,714
Current Proposed Use Remaining
Unassigned $15,500,367 $7,500,367 $8,000,000
Measure G $13,151,469 $2,435,755 $10,715,714
Capital $10,000,000 $5,000,000 $5,000,000
Total $38,651,836 $14,936,122 $23,715,714
Current Proposed Use Remaining
Unassigned $15,500,367 $7,500,367 $8,000,000
Measure G $13,151,469 $7,435,755 $5,715,714
Total $28,651,836 $14,936,122 $13,715,714
Funding Options
•Funds are available in
Unassigned, Measure G and
Capital Improvement
Reserves
•Funds could be allocated
from a combination of
categories
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43
DUNE PALMS ROAD BRIDGE
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44
City Council Meeting
June 15, 2021
S2 – Silverrock Resort Development
Update
SilverRock Development Company LLC
City of La Quinta – Council Meeting Update June 15, 2021
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45
Sequence of
Activities on Site
Sequence of Activities
Onsite
Montage Hotel and Spa
Site Watering – April, 2021 ‐Complete
Mylars for Precise Grading Plan Approval – June, 2021 –
Re‐submitted Pending Approval / Signature
Grading & Pad Certification – June, 2021 –Pending P.G
Mylar Approval
Model Room Construction –May to September, 2021 –
Permit issued
Underground Utilities – July, 2021 –On schedule
Building Construction – July, 2021 –On schedule
Completion – April, 2023 ‐On schedule
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46
Progress Photos –Montage Hotel & Spa
Sequence of Activities
Onsite
Montage Residences
Final Map Approval – April, 2021 –Approved, re‐approval
scheduled June 15th based on timing of documentation
Final Map Recordation – July, 2021 –In Process
Site Watering – May, 2021 ‐Completed
Mylars for Precise Grading Plan Approval – June, 2021 –Re‐
submitted pending signature
Grading & Pad Certification – June, 2021 –On schedule
Underground Utilities –July to November, 2021 –On schedule
pending permit issuance
Model Homes Building Construction – July, 2021 –On schedule
pending permits
Model Homes Completion Phase 1 – August, 2022 –On
schedule
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47
Progress Photos –Montage Residences
Sequence of Activities
Onsite
Conference and Shared Services Building
Mylars for Precise Grading Plan –Approved
Site Watering – June, 2021 –On Schedule
Grading & Pad Certification – August, 2021 –On
schedule
Building Construction – August, 2021 –On schedule
pending permit issuance
Completion – April, 2023 –On schedule
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Sequence of Activities
Onsite
Golf Clubhouse
Mylars for Precise Grading Plan –Approved
Site Watering – June, 2021 –On schedule
Grading & Pad Certification – August, 2021 –On
schedule
Building Construction – August, 2021 –On schedule
pending permit issuance
Completion –September, 2022 –On schedule
Sequence of Activities
Onsite
Pendry Residences
Final Map Approval –July, 2021 –In process
Final Map Recordation –September, 2021 –On
schedule
Site Watering –July, 2021
Mylars for Precise Grading Plan Approval – August,
2021
Grading & Pad Certification– August, 2021
Underground Utilities –September, 2021
Phase 1 Building Construction – January, 2022
Phase 1 Completion –February, 2023
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Sequence of Activities
Onsite
Pendry Hotel
Mylars for Precise Grading Plan – June/July, 2021 –In
process
Site Watering – June, 2021 –Pending identification of
hazardous disposal site for underground pipe demo
Grading & Pad Certification– August, 2021 –On
schedule subject to site watering
Building Construction – April, 2022 –On schedule
Completion – January, 2024 –On schedule
Thank youThank you
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City Council Meeting
June 15, 2021
Closed Session In Progress
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WRITTEN
PUBLIC
COMMENT
CITY COUNCIL
MEETING
JUNE 15, 2021
1
From:Mindy
Sent:Tuesday, June 15, 2021 3:03 PM
To:City Clerk Mail
Subject:Written Comments
EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information.
Full Name: Mindy and Dr. Tony Brar
City: La Quinta
Phone:
Written Comment
Subject: STVR Permits
Hello Mayor and Council Members,
We are in total support of lifting the stay on STVR. As per the last meeting Memorial Day Saturday had zero complaints
for noise. No licenses were given since August of last year. I think it is time to at least open the program to people who
purchased last year. Then slowly open another group afterwards so it’s not all at once. The summer is approaching,
restrictions are lifted. People want to go about and travel. We should be welcoming tourism to La Quinta being the tourism
city that it is. New restrictions are in place if homeowners don’t abide by the rules they know of the consequences.
Majority, will follow the rules and respect the city’s regulations. You will have the bad apples that will complain whether
you are STVR or just a regular homeowner that is enjoying their home with friends and family. I think it is time to welcome
and appreciate the fact that we are almost back to normalcy. It should be celebrated that we have gotten to this point.
Thanks for your time,
Mindy and Tony Brar
Sent from my iPhone
CITY COUNCIL MEETING - JUNE 15, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENTS MINDY & DR. TONY BRAR
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN SUPPORT OF STVRS & LIFTING THE MORATORIUM
1
From:Marcia Cutchin
Sent:Sunday, June 13, 2021 6:59 PM
To:City Clerk Mail; Linda Evans; John Pena; Robert Radi; Kathleen Fitzpatrick; Steve Sanchez
Subject:Written comments council meeting 6/25/22
EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information.
1) Full Name Marcia Cutchin
2) City of Residence La Quinta
3) Phone Number
4) Public Comment or Agenda Item Number Matters not on the agenda
5) Subject - STVR Conditions for Coexistence
6) Written Comments
Dear City Council Members,
Congratulations on the recent reduction of complaints to the code enforcement team. Your actions
have put the great number of STVR operations we have within our residential communities in check.
As a direct result of your decision to cease issuing any new licenses, a measure of the dispute
surrounding the licensing of businesses in our bedroom communities has been alleviated.
Going forward, residents who are not currently immediately adjacent to or surrounded by a
proliferation of STVRs would appreciate the council reviewing the following conditions for co-
existence.
The current wording of an "indefinite" stay on issuing new permits leaves the residents responsible to
petition council an indefinite number of times to keep the industry and ambitious investors at bay.
The Ad-hoc committee, the N4N report and residents have repeatedly asked council to set a cap on
the number of STVRs it intends to license in our communities.
In several surveys, an average of 67% of the residents in the city of La Quinta have expressed a
desire to ban all STVRs from residential neighborhoods. However, the majority of Council Members
have stated they support STVRs. The current wording of the stay, "indefinite", implies the council
may use a future review session to permit more STVRs in our communities.
Investors continue to renovate homes by converting them from living spaces to short term vacation
rental spaces. Real estate agents continue to list houses as "a great vacation rental
opportunity". Several homes recently purchased sit empty waiting for council to "review" the stay, in
anticipation of an increase in licensing allotments.
CITY COUNCIL MEETING - JUNE 15, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENT MARCIA CUTCHIN
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - OPPOSES STVRS & SUPPORTS THE MORATORIUM
2
Please understand that residents view the pressure from the industry and the review process as a
constant and never-ending threat to our peaceful enjoyment of our homes. Every time a property
goes up for sale there is the constant threat that an investor will purchase it an lay in wait until the
council decides, "Well we didn't have any complaints this month so let's issue more licenses".
It would be ideal if at this time the council would address the following conditions for coexistence. We
don't want to wait until an uptick in complaints arise or a review that requires residents to again issue
the number of STVRs in our neighborhoods.
Please review the following and begin proceedings to facilitate the conditions for coexistence for the
welfare of this community.
Sincerely,
Marcia L Cutchin
CONDITIONS FOR COEXISTENCE – RESIDENTS & STVRs
DENSITY, FREQUENCY AND DISTANCING:
3% cap in individual neighborhoods.
300 ft distance requirement on all new licensing
Occupancy density 2 per bedroom.
On premise parking only as was in the 2012 original licensing.
Minimum rental periods or maximum rental transactions.
ENFORCEMENT:
Staff will maintain an around the clock code compliance team that will answer all calls with a live
member of the code enforcement team all 24 hours – 365 days a year.
Code enforcement will resolve all complaints within 30 minutes of the call.
If staff is not equipped to resolve the complaint in 30 minutes, call the police.
RESIDENTS’ COMMISSION/BOARD:
Appeals, Citations, Suspensions, Remediation, and Licensing
CITY COUNCIL MEETING - JUNE 15, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENT MARCIA CUTCHIN
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - OPPOSES STVRS & SUPPORTS THE MORATORIUM
3
Board to consist of residents who are not STVR owners or any persons directly or indirectly
profiting from the STVR industry.
Appeals for citations and suspensions will be referred to the citizen's board for review. The city
manager and/or staff will not be authorized to personally waive any citations or suspensions.
Remediation: This board will work with residents who file a grievance regarding impact or over
saturation in the immediate vicinity of their homes. The hearings will seek to find solutions to remedy
the deterioration of their quality of life due to the proximity of an STVR or an over concentration of
STVRs.
Future licensing: All future applications for licensing will be reviewed by this committee to
ascertain if they fall within the density limits and outside of the distance limits. This committee will
perform inspections for parking requirements and assess potential intrusion on neighbor's quality of
life.
This board may determine individual requirements may be necessary such as special trash
pick up services to be imposed in the interest of fostering equitable co-existence.
CITY COUNCIL MEETING - JUNE 15, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENT MARCIA CUTCHIN
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - OPPOSES STVRS & SUPPORTS THE MORATORIUM
HAND OUTS
CITY COUNCIL
MEETING
JUNE 15, 2021
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Mayor & City Council 5 5 5
TOTAL 5 5 5
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Administrative Assistant 1 1 1
General Fund City Clerk 0.9 0.9 0.9
Housing Authority City Clerk 0.1 0.1 0.1
General Fund Deputy City Clerk 1 1 1
General Fund Management Assistant 1 1 1
General Fund Part-Time Administrative Technician 1 0 0
TOTAL 5 4 4
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Assistant to the City Manager 0.75 0.6 0.6
Housing Authority Assistant to the City Manager 0.25 0.4 0.4
General Fund City Manager 0.9 0.8 0.8
Housing Authority City Manager 0.1 0.2 0.2
General Fund Management Analyst 0.5 0 0
Housing Authority Management Analyst 0.25 0.6 0.6
Information Technology Management Analyst 0.25 0.4 0.4
General Fund Management Assistant 0.5 0.2 0.2
Housing Authority Management Assistant 0.5 0.8 0.8
General Fund Management Specialist 1.5 1.4 1.4
Housing Authority Management Specialist 0.25 0.6 0.6
Information Technology Management Specialist 0.25 0 0
General Fund Management Specialist 1 1 1
General Fund Marketing & Events Coordinator 0.5 0 0
General Fund Marketing Manager 0.5 1 1
TOTAL 8 8 8
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Administrative Assistant 2 2 2
General Fund Administrative Technician 2 1.6 1.6
General Fund Administrative Technician 0 0.4 0.4
General Fund Animal Control/Code Compliance Supervisor 1 1 1
General Fund Code Compliance Officer I 1 1 2
General Fund Code Compliance Officer II 4 4 4
General Fund Community Resources Coordinator 1 1 1
General Fund Community Resources Director 1 0.7 0.7
General Fund Community Resources Director 0 0.15 0.15
Library & Museum Community Resources Director 0 0.15 0.15
General Fund Community Resources Manager 0.5 0.4 0.4
General Fund Community Resources Manager 0.5 0.4 0.4
Library & Museum Community Resources Manager 0 0.2 0.2
General Fund Community Resources Specialist 1 1 1
CITY COUNCIL
CITY CLERK
CITY MANAGER
COMMUNITY RESOURCES
CITY OF LA QUINTA PERSONNEL SUMMARY BY DIVISION
EXHIBIT F
FY 2021/22 ADOPTED BUDGET
CITY COUNCIL MEETING - JUNE 15, 2021 - BUSINESS SESSION ITEM NO. 3 - FY 2021/22 CITY BUDGET
HAND-OUT BY STAFF - "EXHIBIT F" WILL BE ADDED TO THE BUDGET ATTACHMENT TO THE STAFF REPORT
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Human Resources Analyst 1 1 1
General Fund Human Resources Manager 1 0 0
General Fund Maintenance & Operations Superintendent 1 0 0
General Fund Management Analyst 0.5 0 0
General Fund Community Resources Analyst 0.5 0.8 0.8
Library & Museum Community Resources Analyst 0 0.2 0.2
General Fund Management Assistant 1 1 1
General Fund Management Specialist 0.5 0 0
Insurance Fund Management Specialist 0.5 0 0
General Fund Public Safety Analyst 0 0 0
General Fund Public Safety Manager 1 0.8 0.8
General Fund Public Safety Manager 0 0.2 0.2
General Fund Part-Time Administrative Technician 1 1 0.97
General Fund Part-Time Recreation Leader 8 8 5.96
General Fund Part-Time Senior Recreation Leader 2 2 1.94
General Fund Senior Emergency Management Coordinator 1 1 1
TOTAL 33 30 28.87
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Administrative Technician 0 0 0
General Fund Administrative Technician 0 0 0
General Fund Administrative Assistant 1 1 1
General Fund Assistant Construction Manager 0.5 1 1
General Fund Associate Engineer 1 1 1
General Fund Building Superintendent 0 0 0
General Fund City Engineer 0.5 0 0
General Fund Public Works Director/City Engineer 0.5 1 1
General Fund Construction Inspector 2 2 2
General Fund Construction Manager/Inspection Supervisor 1 0 0
General Fund Facilities Director 0.5 0.5 0.5
General Fund Facilities Director 0.5 0.5 0.5
SilverRock Resort Fund Facilities Director 0 0 0
Gas Tax Fund Maintenance & Operations Technician 1 0 0
Gas Tax Fund Maintenance Foreman 0.5 1 1
General Fund Maintenance & Operations Coordinator 1 1 1
Lighting & Landscape Maintenance Foreman 0.5 0 0
Gas Tax Fund Maintenance Manager 0.75 0 0
Lighting & Landscape Maintenance Manager 0.25 0 0
Gas Tax Fund Maintenance Worker I 3 2 2
General Fund Maintenance Worker I 1 1 1
Lighting & Landscape Maintenance Worker I 1 1.5 1.5
General Fund Maintenance Worker I 1 1.5 1.5
Gas Tax Fund Maintenance Worker II 2 2 2
General Fund Maintenance Worker II 0.5 0.5 0.5
Lighting & Landscape Maintenance Worker II 0.5 0.5 0.5
General Fund Maintenance & Operations Technician 1 1 1
General Fund Management Analyst 0 1 1
General Fund Management Analyst 0.5 0.5 0.5
Lighting & Landscape Management Analyst 0.5 0.5 0.5
General Fund Management Analyst 1 1 1
Gas Tax Fund Management Analyst 0 0 0
General Fund Management Assistant 0 1 1
PUBLIC WORKS
COMMUNITY RESOURCES continued…
CITY OF LA QUINTA PERSONNEL SUMMARY BY DIVISION
EXHIBIT F
FY 2021/22 ADOPTED BUDGET
CITY COUNCIL MEETING - JUNE 15, 2021 - BUSINESS SESSION ITEM NO. 3 - FY 2021/22 CITY BUDGET
HAND-OUT BY STAFF - "EXHIBIT F" WILL BE ADDED TO THE BUDGET ATTACHMENT TO THE STAFF REPORT
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Management Assistant 0 0 0
General Fund Management Assistant 0 0 0
General Fund Management Specialist 0.5 0 0
General Fund Parks Foreman 0 0 0
General Fund Parks/L&L Foreman 1 0.5 0.5
Lighting & Landscape Parks/L&L Foreman 0 0.5 0.5
General Fund Parks Superintendent 0 0 0
General Fund Parks Maintenance Worker 0 0 0
General Fund Traffic Operations Analyst 1 1 1
General Fund Traffic Signal Technician 2 2 2
TOTAL 28 27 27
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Administrative Assistant 2 2 2
General Fund Administrative Technician 0 0 1
General Fund Associate Planner 1 1 1
General Fund Building Inspector I 1 1 1
General Fund Building Inspector II 2 2 2
General Fund Building Official 1 1 1
General Fund Design & Development Director 1 1 1
General Fund Executive Assistant 1 1 0
General Fund Hub Manager 1 1 1
General Fund Management Analyst 1 0 0
General Fund Management Assistant 1 0 0
General Fund Management Specialist 1.5 0 0
General Fund Part-Time Sequel Writer 0 0 0.97
General Fund Permit Technician 5 5 5
General Fund Planning Manager 1 1 1
General Fund Plans Examiner 1 1 1
General Fund Plans Examiner/Inspection Supervisor 0 0 0
General Fund Senior Planner 1 1 1
TOTAL 21.5 18 18.97
Actual Adopted Adopted
Funding Source Personnel Schedule 2019/20 2020/21 2021/22
General Fund Account Technician 2 3 3
General Fund Accountant 1 1 1
General Fund Finance Director 0.9 0.9 0.9
Housing Authority Finance Director 0.1 0.1 0.1
General Fund Financial Services Analyst 1 1 1
General Fund Junior Accountant 1 1 1
General Fund Management Assistant 1 1 1
General Fund Accounting Manager 0.5 1 1
General Fund Senior Accountant 0.5 0 0
TOTAL 8 9 9
TOTAL NUMBER OF ELECTED OFFICIALS 555
TOTAL NUMBER OF PART-TIME EMPLOYEES 14 11 9.84
TOTAL NUMBER OF FULL-TIME EMPLOYEES 89.5 85 86
PUBLIC WORKS continued…
DESIGN AND DEVELOPMENT
FINANCE
CITY OF LA QUINTA PERSONNEL SUMMARY BY DIVISION
EXHIBIT F
FY 2021/22 ADOPTED BUDGET
CITY COUNCIL MEETING - JUNE 15, 2021 - BUSINESS SESSION ITEM NO. 3 - FY 2021/22 CITY BUDGET
HAND-OUT BY STAFF - "EXHIBIT F" WILL BE ADDED TO THE BUDGET ATTACHMENT TO THE STAFF REPORT
CITY COUNCIL MEETING - JUNE 15, 2021 - HANDOUT BY SUSIE DEL TORO, FOUNDER OF FREEDOM FLAGS FOR FAMILIES
CITY COUNCIL MEETING - JUNE 15, 2021 - HANDOUT BY SUSIE DEL TORO, FOUNDER OF FREEDOM FLAGS FOR FAMILIES
CITY COUNCIL MEETING - JUNE 15, 2021 - HANDOUT BY SUSIE DEL TORO, FOUNDER OF FREEDOM FLAGS FOR FAMILIES
CITY COUNCIL MEETING - JUNE 15, 2021 - HANDOUT BY SUSIE DEL TORO, FOUNDER OF FREEDOM FLAGS FOR FAMILIES