2021-22 Central Communications - STVRP Answering ServiceMEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
___ Approved by City Council on ___________________________________________
___ City Manager’s signing authority provided under the City’s Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
___ Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___ Agreement payment will be charged to Account No.: _____________________
___ Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals)as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
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1
CITY OF LA QUINTA
SHORT-FORM SERVICES AGREEMENT
($25,000 OR LESS)
1.PARTIES AND DATE. This Agreement is made and entered into thisVWday of June,
2021, (“Effective Date”) by and between the City of La Quinta, a Municipal Corporation and
Charter City organized under the Constitution and laws of the State of California with its
principal place of business at 78-495 Calle Tampico, La Quinta, CA (“City”) and Central
Communications, an S Corporation with its principal place of business at 11830 Pierce St.,
Ste.100 Riverside, CA 92505 (“Vendor”). City and Vendor are sometimes individually
referred to as “Party” and collectively as “Parties” in this Agreement.
2. TERMS AND CONDITIONS. The Parties shall comply with the terms and conditions in the
attached Exhibit “A.”
3. SCOPE AND SCHEDULE OF SERVICES. Vendor shall provide to City the services pursuant to
the date(s) and schedule(s) described in accordance with the schedule set forth in Exhibit
“B.”
4. TERM. The term of this Agreement shall be from July 1, 2021 to June 30, 2022, unless
earlier terminated as set forth in the attached Terms and Conditions. This agreement may
be extended for two (2) additional year upon mutual agreement by both parties (“Extended
Term”)
5. COMPENSATION. Vendor shall receive compensation for services rendered under this
Agreement at the rates and schedule set forth in the attached Exhibit “C” but in no event
shall Vendor’s compensation exceed Fifteen Thousand Dollars ($15,000.00) per fiscal year
(July 1 to June 30) without written amendment.
6. FORCE MAJEURE. The time period specified for performance of the services rendered
pursuant to this Agreement shall be extended because of any delays due to unforeseeable
causes beyond the control and without the fault or negligence of Vendor including, but not
restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic,
quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency
other than City, and unusually severe weather, if Vendor shall within ten (10) days of the
commencement of such delay notify the City in writing of the causes of the delay. The City
shall ascertain the facts and the extent of delay and extend the time for performing the
justified, and the City’s determination shall be final and conclusive upon the parties to this
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"')&". In accordance with Section 4 of Exhibit “A,” Vendor shall, at its expense,
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Workers’ Compensation:
Statutory Limits / Employer’s Liability $1,000,000 per accident or disease
Workers’ Compensation Endorsement with Waiver of Subrogation
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3
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed
on the day and year first above written.
CITY OF LA QUINTA CENTRAL COMMUNICATIONS,
a California Municipal Corporation, a S Corporation
and Charter City
MARTHA MENDEZ DON THALER
Public Safety Manager Senior Vice President
Required for over $5,000:
CHRIS ESCOBEDO
Community Resources Director
ATTEST:
______________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
______________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
DON THALER
Digitally signed by Martha Mendez
DN: cn=Martha Mendez, o=City of La
Quinta, ou=Community Resources,
email=mmendez@laquintaca.gov,
c=US
Date: 2021.06.24 18:36:17 -07'00'
__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
WILLIAM H IHRKE City Attorney
______________________________________________________________
IKA RADEVA Ci
EXHIBIT “A”
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be set forth in Exhibit “C”, within 30 days of
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City and the City’s attorneys’ fees incurred in
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notice to the City only in the event of City’s
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EXHIBIT “B”
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hour live answering service for the City’s STVR program".%
"$$&334/"3&$52&7&##"3&%2&0/24*.(0/24",4/2&6*&7$",,-&33"(&3 )&!&.%/2
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".%
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EXHIBIT “C”
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7/2+4"3+30&2'/2-&%".%02/0&2,9*.6/*$&%#9/.42"$4*.( "249
&& $)&%5,&
,".*.$,5%&3"/.4),9"3& "4&/'*6&5.%2&% &./,,"23 7)*$)
*.$,5%&3 -*.54&3/',*6&"(&.44*-& "4&'/2"%%*4*/.",4*-&*30&2
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