Loading...
2021 08 03 CouncilCITY COUNCIL AGENDA Page 1 of 9 AUGUST 3, 2021 CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, AUGUST 3, 2021 3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION ****************************** SPECIAL NOTICE Teleconferencing and Telephonic Accessibility In Effect On July 28, 2021 Riverside County Public Health issued a statement noting that current state and federal mask guidance recommends that vaccinated individuals wear face coverings in public indoor settings. The state still requires unvaccinated individuals to wear face coverings indoors. *Please note that face coverings may be required instead of recommended by the time this meeting is held. Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, N-35-20, N-60-20, and N-08-21 executed by the Governor of California, in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.), members of the City Council, the City Manager, City Attorney, City Staff, and City Consultants may participate in this regular meeting by teleconference. Members of the public wanting to listen to the open session of the meeting may do so by tuning-in live via http://laquinta.12milesout.com/video/live.   Members of the public wanting to address the City Council, either for a specific agenda item or matters not on the agenda are requested to follow the instructions listed below: City Council agendas and staff reports are available on the City’s web page: www.LaQuintaCA.gov  CONSENT CALENDAR ITEM NO. 9 – PULLED FROM THE AGENDA CITY COUNCIL AGENDA Page 2 of 9 AUGUST 3, 2021 Written public comments – can be provided in-person during the meeting or emailed to the City Clerk’s Office at CityClerkMail@LaQuintaCA.gov no later than 3:00 p.m. on the day of the meeting, and will be distributed to the City Council, incorporated into the agenda packet and public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request. If emailed, the email “subject line” must clearly state “Written Comments” and list the following: 1) Full Name 4) Public Comment or Agenda Item Number 2) City of Residence 5) Subject 3) Phone Number 6) Written Comments *** TELECONFERENCE PROCEDURES *** Verbal public comments via Teleconference – members of the public may join the meeting virtually via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to Council and the public. Only one person at a time may speak by teleconference and only after being recognized by the Mayor. ZOOM LINK: https://us06web.zoom.us/j/81325311999 Meeting ID: 813 2531 1999 Or join by phone: (253) 215 – 8782 ****************************** CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda by providing written public comments either in- person or via email as indicated above; or provide verbal public comments either in-person or via teleconference by joining the meeting virtually at https://us06web.zoom.us/j/81325311999 and use the “raise your hand” feature when prompted by the Mayor. Members of the public attending the meeting in-person are requested to complete a “Request to Speak” form and CITY COUNCIL AGENDA Page 3 of 9 AUGUST 3, 2021 submit it to the City Clerk. Please limit your comments to three (3) minutes (or approximately 350 words). The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by Government Code § 54954.2(b). CONFIRMATION OF AGENDA CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CHRIS ESCOBEDO, DIRECTOR OF COMMUNITY RESOURCES, AND EMPLOYEE ORGANIZATION: LA QUINTA CITY EMPLOYEES’ ASSOCIATION, AND UNREPRESENTED EMPLOYEES (VARIOUS POSITIONS IN ALL CITY DEPARTMENTS) 2. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957. CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR EMERGENCY MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CITY ATTORNEY (Review Continued Need and Response to Proclaimed State and Local Emergencies Caused by COVID-19) 3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTION(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda by providing written public comments either in- person or via email as indicated above; or provide verbal public comments either in-person or via teleconference by joining the meeting virtually at https://us06web.zoom.us/j/81325311999 and use the “raise your hand” feature when prompted by the Mayor. Members of the public attending the meeting in-person are requested to complete a “Request to Speak” form and CITY COUNCIL AGENDA Page 4 of 9 AUGUST 3, 2021 submit it to the City Clerk. Please limit your comments to three (3) minutes (or approximately 350 words). The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by Government Code § 54954.2(b). ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1. ORGANICS RECYCLING PROGRAM EDUCATION UPDATE BY CLARA VERA, MUNICIPAL MARKETING MANAGER WITH BURRTEC WASTE & RECYCLING 2. THE REIMAGINATION OF CHILDREN’S DISCOVERY MUSEUM OF THE DESERT – PRESENTATION BY CINDY BURRESON, CHIEF EXECUTIVE OFFICER WITH THE CHILDREN’S DISCOVERY MUSEUM CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE MEETING MINUTES OF JUNE 15, 2021 11 2. APPROVE DEMAND REGISTERS DATED JULY 16, AND 23, 2021 25 3. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO AWARD MAINTENANCE AND/OR REPAIR WORK TO CREATIVE LIGHTING & ELECTRICAL, INC. FOR UP TO $100,000 IN FISCAL YEAR 2021/22, WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER 43 4. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO AWARD MAINTENANCE AND/OR REPAIR WORK TO VINTAGE ASSOCIATES, INC. FOR UP TO $100,000 IN FISCAL YEAR 2021/22, WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER 45 5. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO AWARD TO PWLC II, INC. UP TO $150,000 IN ADDITIONAL WORK IN FISCAL YEAR 2021/22, AS A SINGLE SOURCE FOR MEDIAN LANDSCAPE RESTORATION WITHIN THE LIGHTING & LANDSCAPE ASSESSMENT DISTRICT 89-1 AND FOR MAINTENANCE AND REPAIR WORK WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER 47 6. APPROVE CHANGE ORDER NO. 2 TO CONTRACT WITH CONVERGINT TECHNOLOGIES AND ACCEPT CITYWIDE PUBLIC SAFETY CAMERA SYSTEM PROJECT NO. 2020-03 49 7. APPROVE CHANGE ORDER NO. 6 AND NO. 7 TO CONTRACT WITH JONES BROS CONSTRUCTION COMPANY FOR THE SILVERROCK WAY STREET 55 CITY COUNCIL AGENDA Page 5 of 9 AUGUST 3, 2021 IMPROVEMENTS PROJECT NO. 2014-13/141513 FOR SEWER AND WATER ADDITIONAL WORK REQUESTS AND AUTHORIZE THE RELEASE OF RETENTION FOR WORK COMPLETE 8. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT, LOCATED AT THE LA QUINTA TOPAZ DEVELOPMENT, ON THE SOUTH SIDE OF MILES AVENUE AND WEST SIDE OF DUNE PALMS ROAD (PROJECT NO. 2016-03F) 63 9. Pulled from the Agenda by City Staff >>> APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE JEFFERSON STREET AT AVENUE 53 ROUNDABOUT PROJECT NO. 2017-09 67 10. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE SILVERROCK RETENTION BASIN SOIL STABILIZATION PROJECT, LOCATED AT THE SOUTHEAST CORNER OF AVENUE 52 AND SILVERROCK WAY (PROJECT NO. 2020-07) 71 11. AWARD CONTRACT TO UNIVERSAL CONSTRUCTION ENGINEERING FOR THE EISENHOWER BASIN FENCE AND DRAINAGE IMPROVEMENTS PROJECT NO. 2017-04 77 12. APPROVE AGREEMENT FOR CONTRACT SERVICES FOR SHADE STRUCTURE FABRIC REPLACEMENT WITH SHADE STRUCTURES, INC. DBA USA SHADE & FABRIC STRUCTURES, INC. THROUGH SOURCEWELL COOPERATIVE PURCHASING (PROJECT NO. 2019-20) 83 13. APPROVE AMENDMENT NO. 1 TO CONTRACT AGREEMENT WITH DESERT LIMNOLOGISTS, INC. DBA SOUTHWEST AQUATICS FOR SILVERROCK EVENT SITE LAKE MAINTENANCE SERVICES (PROJECT NO. 2019-11) 123 14. APPROVE SHORT-FORM SERVICES AGREEMENT WITH ACORN TECHNOLOGIES, INC TO PROVIDE TRAFFIC INFRASTRUCTURE INFORMATION TECHNOLOGY SUPPORT SERVICES 131 15. APPROVE ASSIGNMENT AND ASSUMPTION AGREEMENTS AND AMENDMENT TO SUBDIVISION IMPROVEMENT AGREEMENTS FOR TRACT MAP NO. 30092, PIAZZA SERENA, A RESIDENTIAL DEVELOPMENT LOCATED AT THE NORTHWEST CORNER OF MONROE STREET AND AVENUE 58 141 CITY COUNCIL AGENDA Page 6 of 9 AUGUST 3, 2021 16. APPROVE PURCHASE OF SEVEN UPFITTED VEHICLES THROUGH SOURCEWELL COOPERATIVE PURCHASING 155 17. ADOPT RESOLUTION TO RECLASSIFY ASSISTANT TO THE CITY MANAGER AND CITY CLERK TO DIRECTOR, AND APPROVE TWO EMPLOYMENT AGREEMENTS [RESOLUTION NO. 2021-027] 183 18. ADOPT RESOLUTION TO APPROVE THE EMPLOYEE BENEFIT PLAN AND SELECTION OF KEENAN AND ASSOCIATES AS THE CITY’S EMPLOYEE BENEFITS BROKER OF RECORD [RESOLUTION NO. 2021-028] 221 19. ADOPT RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND THE LA QUINTA CITY EMPLOYEES’ ASSOCIATION APPROVING THE HEALTH BENEFIT CAP OF $1,832.01 PER EMPLOYEE PER MONTH [RESOLUTION NO. 2021-029] 227 20. ADOPT RESOLUTION TO APPROVE THE HEALTH BENEFIT CAP OF $1,832.01 PER EMPLOYEE PER MONTH, FOR NON-REPRESENTED EMPLOYEES, NON-REPRESENTED MANAGEMENT, CONTRACT, AND CONFIDENTIAL EMPLOYEES [RESOLUTION NO. 2021-030] 233 BUSINESS SESSION – NONE STUDY SESSION PAGE 1. SILVERROCK RESORT DEVELOPMENT PROJECT UPDATE AND DEVELOPER PROGRESS TO CURE DEFAULT 237 2. RECEIVE AND FILE FIRE SERVICE DELIVERY STUDY BY MATRIX CONSULTING GROUP 239 PUBLIC HEARINGS – after 5:00 p.m. For all Public Hearings on the agenda, a completed “Request to Speak” form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or speak via teleconference accessibility in support or opposition to the approval of a project(s). If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at, or prior to the public hearing. PAGE 1. ADOPT RESOLUTION TO VACATE A PORTION OF THE SOUTHWEST CORNER OF AVENIDA MADERO AND CALLE TECATE PUBLIC RIGHT-OF- 341 CITY COUNCIL AGENDA Page 7 of 9 AUGUST 3, 2021 WAY IN THE SANTA CARMELITA AT VALE LA QUINTA SUBDIVISION, UNIT NO. 25 [RESOLUTION NO. 2021-031] 2. ADOPT RESOLUTION TO UPDATE THE CITY’S USER AND REGULATORY MASTER FEE SCHEDULE [RESOLUTION NO. 2021-032] 351 3. ADOPT A RESOLUTION APPROVING SITE DEVELOPMENT PERMIT 2021- 0003 (SDP 2013-924, AMENDMENT 2) TO AMEND SIGNATURE AT PGA WEST CONDOMINIUM RESIDENTIAL PLANS; CEQA: THE PROJECT IS CONSISTENT WITH PREVIOUSLY CERTIFIED SUBSEQUENT ENVIRONMENTAL IMPACT REPORT COMPLETED FOR EDEN ROCK AT PGA WEST SPECIFIC PLAN. LOCATION: WITHIN THE PGA WEST SPECIFIC PLAN AREA [RESOLUTION NO. 2021-033] 451 DEPARTMENTAL REPORTS 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK – CALIFORNIA GUBERNATORIAL RECALL ELECTION UPDATE – SEPTEMBER 14, 2021 533 4. COMMUNITY RESOURCES 5. DESIGN AND DEVELOPMENT 6. FINANCE 7. PUBLIC WORKS MAYOR’S AND COUNCIL MEMBERS’ ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi) 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick) 10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & Radi) 11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) 13. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick) 14. CANNABIS AD HOC COMMITTEE (Peña and Sanchez) 15. CVAG PUBLIC SAFETY COMMITTEE (Peña) 16. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña) CITY COUNCIL AGENDA Page 8 of 9 AUGUST 3, 2021 17. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña) 18. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (Peña) 19. COVID-19 SMALL BUSINESS EMERGENCY ECONOMIC RELIEF PROGRAM AD HOC COMMITTEE (Peña and Radi) 20. CVAG TRANSPORTATION COMMITTEE (Radi) 21. SUNLINE TRANSIT AGENCY (Radi) 22. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi) 23. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Sanchez) 24. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi & Sanchez) 25. ANIMAL CAMPUS COMMISSION (Sanchez) 26. LEAGUE OF CALIFORNIA CITIES – TRANSPORTATION, COMMUNICATION AND PUBLIC WORKS POLICY COMMITTEE (Sanchez) 27. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez) 28. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES DATED JULY 21, 2021 549 ADJOURNMENT ********************************* The regular City Council meetings of August 17 and September 7, 2021 have been cancelled. The next regular meeting of the City Council will be held on September 21, 2021, at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chambers at 78495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630 Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on July 30, 2021. DATED: July 30, 2021 MONIKA RADEVA, City Clerk City of La Quinta, California CITY COUNCIL AGENDA Page 9 of 9 AUGUST 3, 2021 Public Notices  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777- 7092, twenty-four (24) hours in advance of the meeting and accommodations will be made.  If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk’s office at (760) 777-7092. A one (1) week notice is required.  If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting.  Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal business hours. 10 CITY COUNCIL MINUTES Page 1 of 14 JUNE 15, 2021 CITY COUNCIL MINUTES TUESDAY, JUNE 15, 2021 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. This meeting provided teleconferencing accessibility pursuant to Executive Orders N-25-20, N-29-20, N-33-20, N-35-20, and N-60-20 executed by the Governor of California, in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.). PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None STAFF PRESENT: City Manager McMillen, City Attorney Ihrke, City Clerk Radeva, Deputy City Clerk Romane, Marketing Manager Graham, Public Works Director/City Engineer McKinney, Management Analyst Hansen, Interim Finance Director Martinez, Financial Services Analyst Hallick, Assistant to the City Manager Villalpando, Community Resources Director Escobedo, Design and Development Director Castro. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA City Clerk Radeva said City Attorney Ihrke will make a verbal announcement on Consent Calendar Item Nos. 9 and 10 regarding the salaries and fringe benefits of the City’s executive employees pursuant to Government Code Section 54953(c)(3). Council concurred. CLOSED SESSION 1. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957. CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR EMERGENCY MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CONSENT CALENDAR ITEM NO. 1 11 CITY COUNCIL MINUTES Page 2 of 14 JUNE 15, 2021 CITY ATTORNEY (Review Continued Need and Response to Proclaimed State and Local Emergencies Caused by COVID-19) 2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) 3. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CHRIS ESCOBEDO, DIRECTOR OF COMMUNITY RESOURCES, AND EMPLOYEE ORGANIZATION: LA QUINTA CITY EMPLOYEES’ ASSOCIATION, AND UNREPRESENTED EMPLOYEES (VARIOUS POSITIONS IN ALL CITY DEPARTMENTS) COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:03 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: Mayor Evans said Council will continue consideration of Closed Session Item No. 2 after the Open Session portion of the meeting. City Attorney Ihrke reported the following pursuant to Government Code section 54950 et seq. (Brown Act):  CLOSED SESSION ITEM NO. 1 – no reportable action;  CLOSED SESSION ITEM NO. 2 – Council will continue consideration of this item after the Open Session of the meeting is concluded; and  CLOSED SESSION ITEM NO. 3 – Council will consider this matter under Consent Calendar Item Nos. 9 and 10 on tonight’s agenda. City Attorney Ihrke provided a summary update on the recent COVID-19 safety regulations that went into effect on June 15, 2021, issued by the California Department of Public Health, including new guidance requiring unvaccinated individuals to wear facial coverings in indoor public settings and businesses, and permitting organizations to allow vaccinated individuals to self-attest and not wear facial coverings. PLEDGE OF ALLEGIANCE Mayor Evans led the audience in the Pledge of Allegiance. 12 CITY COUNCIL MINUTES Page 3 of 14 JUNE 15, 2021 PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER IN-PERSON: Philip Bettencourt, La Quinta – thanked Council for the opportunity to serve on the Planning Commission for the last six years; noted his term would end on June 30, 2021; and said he was pleased and honored for the ability to give back to the community. Council commended Mr. Bettencourt for his time, dedication, service, and commitment; and expressed their gratitude. PUBLIC SPEAKER IN-PERSON: David Dinnel, La Quinta/Los Angeles – spoke of the challenges associated with monitoring and managing non-compliant short- term vacation rental (STVR) guests who are difficult to anticipate and control; gave an example of a guest he rented to recently who was thoroughly informed in advance of the City’s rules and regulations, the guest acknowledged receipt and understanding, and after arrival initiated a gathering that was not in compliance, removed the noise monitor device in the property, and covered the cameras. Mr. Dinnel noted he had to closely monitor the guest to ensure the guest was compliant throughout the entire stay; and asked the City to explore options where STVR owners/operators and the City can work together to address such unfortunate behaviors and circumstances. Mr. Dinnel said he has received offers to rent the home long-term (31 days or more) where the guest planned to sub-lease the property for short periods to other folks, in which case, technically, the property would not be subject to the STVR Program regulations. PUBLIC SPEAKER VIA TELECONFERENCE: Paula Simonds, CEO with Family YMCA of the Desert (YMCA) – on behalf of the YMCA, expressed her gratitude to the City and Council for the continued support and for working with the YMCA to provide facilities for the childcare and school programs they offer to the community; and read a letter of testimony from a parent expressing her gratitude for the YMCA’s services and assistance provided to children during the COVID-19 pandemic with long-distance learning. Council commended the YMCA for their commitment to the community, and for their flexibility and creativity in figuring out ways to continue to provide services during the COVID-19 unprecedented circumstances while ensuring safety. City Clerk Radeva said WRITTEN PUBLIC COMMENTS were received by the following citizens, listed in alphabetical order, which were distributed to Council, made publicly available, and were included in the public record and agenda packet of the meeting:  Mindy and Dr. Tony Brar (La Quinta) – in support of STVRs and lifting the moratorium on new STVR permits; and 13 CITY COUNCIL MINUTES Page 4 of 14 JUNE 15, 2021  Marcia Cutchin (La Quinta) – in opposition of STVRs and in support of the existing moratorium on new STVR permits. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. INTRODUCE RIVERSIDE COUNTY FIRE DEPARTMENT EASTERN DESERT DIVISION CHIEF BRYAN WHITE Mayor Evans said this item will be considered at the next regular Council meeting as Riverside County Fire Department Eastern Desert Division Chief White was not available to attend tonight’s meeting as he was called to respond to a fire. 2. PRESENTATION BY KATIE BARROWS, DIRECTOR OF ENVIRONMENTAL RESOURCES AT COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG), RELATED TO THE STATUS AND UPDATE OF THE BIGHORN SHEEP FENCE PROJECT Ms. Barrows with CVAG spoke of the need to install a fence bordering the mountains and PGA West to prevent bighorn sheep from getting into the residential development which results in damage to private property and/or potential poisoning of the bighorn sheep if they consume poisonous plants. Ms. Barrows said a sample 3-panel fence was installed to show what it would look like, which blended very well with the mountains and difficult to spot, and the PGA West community has agreed to proceed. The fence installation will proceed as soon as the agreement between PGA West and Coachella Valley Conservation Commission is finalized; construction plans should be completed approximately 60 days after the agreement is executed; followed by finalizing all access agreements; and anticipating for construction to begin in the fall of 2021. Ms. Barrows said another initiative currently underway is installing a water source within the bighorn sheep’s natural environment to help provide water sources during the drought; noted the bighorn sheep numbers have improved significantly, state and federal agencies are working on their recovery, and with the current numbers they are potentially close to removal from the endangered species list; they are being monitored by biologists via solar-rechargeable collars through ground and aerial monitoring; and helicopter surveys are rare, however, they provide an overall estimated population count. Council commended Ms. Barrows for her time and efforts on this project, for the many conservation projects she has handled over the years, and her contribution to the community throughout her career. 14 CITY COUNCIL MINUTES Page 5 of 14 JUNE 15, 2021 3. UPDATE BY IMPERIAL IRRIGATION DISTRICT (IID) BOARD VICE PRESIDENT JB HAMBY REGARDING FORMATION OF THE COACHELLA VALLEY ENERGY COMMISSION (CVEC) APPROVED BY BOARD RESOLUTION NO. 25-2021 ON JUNE 1, 2021 Mr. Hamby provided an overview of the history and formation of IID, primary functions, resources, types of services offered, areas serviced, objectives and priorities; and IID Board’s approval on June 1, 2021 to form CVEC, an entity entirely different from the Energy Consumer Advisory Committee, which provides routine and permanent oversight of and recommendations to the Energy Department regarding overall operations, ratepayer advocacy, board policy, budget, capital expenditures, etc. CVEC is intended to provide a forum for representation of all stakeholders and to evaluate specific Coachella Valley area needs regarding services, growth, infrastructure, and financing from now until 2033 and beyond. Council thanked Mr. Hamby for the presentation, for reaching out, and for the willingness to establish collaborative efforts between all stakeholders to identify possible solutions and a viable plan of action for the Coachella Valley going forward. Mayor Evans stated CVAG’s Coachella Valley Energy and Environmental Resources Committee authorized Tom Kirk, the CEO of CVAG, to form an East Valley Electricity Task Force to represent relevant stakeholders before IID’s Board of Directors and to identify the priorities and objectives for the Coachella Valley, including reviewing the CVEC make up, model, intent and purpose, etc. CONSENT CALENDAR 1. APPROVE MEETING MINUTES OF JUNE 1, 2021 2. ADOPT ORDINANCE NO. 595 AMENDING CHAPTER 3.25 OF THE LA QUINTA MUNICIPAL CODE RELATED TO CERTAIN RENEWAL APPLICATIONS FOR SHORT-TERM VACATION RENTAL PERMITS 3. APPROVE DEMAND REGISTERS DATED MAY 28 AND JUNE 4, 2021 4. ADOPT RESOLUTION APPROVING FINAL TRACT MAP NO. 37730 AND ASSOCIATED SUBDIVISION IMPROVEMENT AGREEMENT FOR MONTAVE RESIDENCES, A RESIDENTIAL DEVELOPMENT LOCATED WITHIN THE SILVERROCK RESORT IN THE SOUTHWEST CORNER OF JEFFERSON STREET AND AVENUE 52 [RESOLUTION NO. 2021-021] 15 CITY COUNCIL MINUTES Page 6 of 14 JUNE 15, 2021 5. APPROVE CHANGE ORDER NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH SPOHN RANCH, INC FOR X-PARK DESIGN/BUILD SERVICES PROJECT NO. 2015-09 6. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH DESERT RECREATION DISTRICT FOR MANAGEMENT AND OPERATIONS OF THE FRITZ BURNS POOL FOR FISAL YEAR 2021/22 7. APPROVE AMENDMENT NO. 1 TO SOLUTIONS MAINTENANCE AGREEMENT WITH SUPERION, LLC TO PROVIDE HOSTING AND MAINTENANCE SERVICES FOR THE CITY’S PERMITTING SOFTWARE (TRAKiT) 8. APPROVE AGREEMENT WITH THE COUNTY OF RIVERSIDE FOR ANIMAL SHELTER, FIELD AND LICENSING SERVICES FOR FISCAL YEAR 2021/22 9. ADOPT RESOLUTION TO APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND THE LA QUINTA EMPLOYEES’ ASSOCIATION THROUGH FISCAL YEAR 2021/22 [RESOLUTION NO. 2021-022] 10. ADOPT RESOLUTION TO APPROVE SALARY SCHEDULE AND BENEFIT PLAN FOR NON-REPRESENTED EMPLOYEES, NON- REPRESENTED MANAGEMENT, AND CONFIDENTIAL EMPLOYEES [RESOLUTION NO. 2021-023] CONSENT CALENDAR ITEM NOS. 9 AND 10 – Verbal Announcement: City Attorney Ihrke reported, pursuant to Government Code Section 54953, subdivision (c)(3), prior to taking final action, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of any local agency executive, as defined by Government Code Section 3511.1, subdivision (d), during the open meeting in which the final action is to be taken. In summary, the recommendations of Consent Calendar Item Nos. 9 and 10 are to approve, effective July 1, 2021 – 1) fiscal year 2021/22 Salary Schedule citywide, which reflects a 2.2% World at Work salary structure market adjustment for calendar year 2019; 2) a citywide health benefit cap increase from $1,709 to $1,742 per month-per employee; and 3) a $200 Annual Wellness Dollar benefit per fiscal year-per employee. 16 CITY COUNCIL MINUTES Page 7 of 14 JUNE 15, 2021 For the seven (7) management employees or “local agency executives,” as defined, the fringe benefits are as mentioned above, and the salaries are as follows for the following positions: Position Proposed Salary Fiscal Year 2021/22 City Manager $219,730.00 Community Resources Director $170,837.80 Design and Development Director $170,837.80 Interim Finance Director $132,818.51 Public Works Director/City Engineer $166,023.13 Assistant to the City Manager $120,846.49 City Clerk $118,142.17 Council said the City and its employees are a family; thanked staff for their skills, flexibility, adaptability, and resilience during the past year; and these items are the investment the City makes in its employees to show its commitment to protect, respect, and support staff. Council commended the City’s contract employees for their collaboration during the pandemic and offering discounted rates while maintaining the same level of services. CONSENT CALENDAR ITEM NOS. 6 Mayor Evans said the programming as proposed did not include any open swim time, however, staff has reached out and confirmed that it will be added to the programming. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Peña to approve the Consent Calendar as recommended, with Item No. 2 adopting Ordinance No. 595, and Item Nos. 4, 9, and 10 adopting Resolution Nos. 2021-021, 2021-022, and 2021-023, respectively. Motion passed unanimously. BUSINESS SESSION 1. APPROVE CANCELLING THE REGULAR CITY COUNCIL MEETINGS OF JULY 6, AUGUST 17, AND SEPTEMBER 7, 2021 City Clerk Radeva presented the staff report, which is on file in the Clerk’s Office. Council discussed the ability to hold an emergency meeting should a pressing matter arises. 17 CITY COUNCIL MINUTES Page 8 of 14 JUNE 15, 2021 City Attorney Ihrke said pursuant to the new California State Governor Executive Order, teleconference accessibility for public meetings remains in place until September 30, 2021. MOTION – A motion was made and seconded by Councilmembers Radi/Peña to cancel the regular City Council meetings of July 6, August 17, and September 7, 2021. Motion passed unanimously. 2. APPROVE MEMORANDUM OF UNDERSTANDING WITH GREATER COACHELLA VALLEY CHAMBER OF COMMERCE FOR FISCAL YEAR 2021/22 TO SUPPORT BUSINESS DEVELOPMENT, RETENTION, AND TOURISM Marketing Manager Graham presented the staff report, which is on file in the Clerk’s Office. Council discussed the date for holding the annual State of the City event has not been set as of yet; importance to have the ability to live-stream this event or have a recording that is accessible later for the public; The Gem is available digitally, which is being promoted on the City’s social media platforms and the City’s website, and importance to track online activities and “clicks” to evaluate performance. MOTION – A motion was made and seconded by Councilmembers Radi/Sanchez to approve a Memorandum of Understanding with the Greater Coachella Valley Chamber of Commerce for fiscal year 2021/22 for publications and events to support business development, retention, and tourism; and authorize the City Manager to execute the Memorandum of Understanding. Motion passed unanimously. COUNCIL RECESSED THE MEETING AT 5:35 P.M. TO ATTEND THE “CALIFORNIA RE-OPENING” CEREMONIAL EVENT IN OLD TOWN LA QUINTA AT 78100 MAIN STREET MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 6:34 P.M. WITH ALL MEMBERS PRESENT PUBLIC HEARINGS – at 5:00 p.m. or shortly thereafter 1. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2021/22 THROUGH 2025/26 CAPITAL IMPROVEMENT PROGRAM [RESOLUTION NO. 2021-024] Public Works Director/City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office. 18 CITY COUNCIL MINUTES Page 9 of 14 JUNE 15, 2021 Council discussed the citywide Landscape Renovation Plan was initially planned to be completed over a 10-year span, which was expedited and completed in 5 years instead; the City’s substantial investments in drainage improvements since the flood of 2013 to ensure proper infrastructure is in place; and the SilverRock Park Venue site retention basin. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:45 P.M. PUBLIC SPEAKER: None MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:45 P.M. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Radi to adopt Resolution No. 2021-024 approving the 2021/22 through 2025/26 Capital Improvement Program as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE FISCAL YEAR 2021/2022 THROUGH 2025/2026 CAPITAL IMPROVEMENT PROGRAM Motion passed unanimously. 2. ADOPT RESOLUTION TO CONFIRM THE ASSESSMENT AND DISTRICT DIAGRAM FOR FISCAL YEAR 2021/22 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 [RESOLUTION NO. 2021-025] Public Works Director/City Engineer McKinney introduced Management Analyst Hansen who presented the staff report, which is on file in the Clerk’s Office. Council discussed that Measure G revenues are allowing the City to subsidize the maintenance of L&L AD 89-1 because the $35.60 collected since 1997 does not generate sufficient funds to cover the maintenance costs; raising the fees would require a vote by the La Quinta voters. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:51 P.M. PUBLIC SPEAKER: None MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:51 P.M. MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to adopt Resolution No. 2021-025 confirming the assessment and district diagram for the Landscape and Lighting Assessment District 89-1 for fiscal year 2021/22, pursuant to the Engineer’s report: 19 CITY COUNCIL MINUTES Page 10 of 14 JUNE 15, 2021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FISCAL YEAR 2021/2022 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 (PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972) Motion passed unanimously. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – Continued PUBLIC SPEAKER IN-PERSON: Susie Del Toro, La Quinta – founder of “Freedom Flags for Families” and “Freedom Wreaths for Families” programs, which have been adopted by the City of Coachella; the programs’ objective is to honor and demonstrate appreciation to active, non-active, and diseased veterans for their contribution, service, and sacrifice. Ms. Del Toro thanked all veterans for their service; and asked Council to support and adopt these programs. The banner program offers veterans banners that can be displayed in the city, which stay up for one year and are taken down on the 1st Saturday in November during the Veterans Breakfast event she holds at which time the flags are sent to the family and new flags are put up. The wreaths program involves placing wreaths in all the plots at the Coachella Valley Cemetery three times a year for Memorial Day, Veterans Day, and Christmas; and provided Council with information related to these programs, which was incorporated into the public record of this meeting as a hand-out. BUSINESS SESSION – Continued 3. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2021/22 BUDGET AND ESTABLISH THE CITY’S APPROPRIATION LIMITS [RESOLUTION NO. 2021-025] Interim Finance Director Martinez presented the staff report, which is on file in the Clerk’s Office. Council discussed the reason that projected expenses for fiscal year 2021/22 are slightly over than projected revenues is due to the carry-overs associated with capital improvement projects. City Clerk Radeva noted for the record that Exhibit F to the proposed budget, enclosed as Attachment 1 to the staff report, was distributed as a hand-out to Council, made publicly available, and is incorporated in the public record of this meeting. Council noted it is expensive and challenging to run a City, and keep it beautiful and safe, and it requires constant vigilance to ensure quality of services are provided and the budget is balanced. 20 CITY COUNCIL MINUTES Page 11 of 14 JUNE 15, 2021 Council commended staff for their hard work, dedication, diligence, collaboration, and prudence in managing City operations; and for preparing such transparent and the easy-to-read and understand budget report. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to adopt Resolution No. 2021-026 approving the Fiscal Year 2021/22 Budget and establishing the City’s appropriation limits, as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING THE CITY’S APPROPRIATION LIMIT FOR FISCAL YEAR 2021/22 AND APPROVING A BUDGET FOR FISCAL YEAR 2021/22 Motion passed unanimously. STUDY SESSION 1. DISCUSS HIGHWAY BRIDGE PROGRAM FUNDING CONSTRAINTS ASSOCIATED WITH THE DUNE PALMS ROAD BRIDGE PROJECT NO. 2011-05 Public Works Director/City Engineer McKinney and City CIP Consultant Nick Nickerson, President of NAI Consulting, Inc. presented the staff report, which is on file in the Clerk’s Office. Council discussed the lack of state funding available; projects’ priorities; the state has approved this project for funding since 2011; the current timeframe for reimbursement from Caltrans, if the City fronts the funds is anywhere from 2 to 5 years. Council discussed anticipated project schedule, utilities, project budget, costs eligible for state reimbursement; available City funding options to utilize if the project was to move forward with City-paid expenditures; explore outside lending options to fund this project and associated costs; anticipated project costs would increase due to inflations and other economic factors if it is delayed; are labor and materials available in the current economic environment; Caltrans does not guarantee reimbursement; currently cities are getting reimbursed approximately two years after initial self-funding, however the reimbursement is only partial as it is spread over several fiscal years; to date, there has been no city that has not been reimbursed; locally in the Coachella Valley, the cities of Palm Springs, Indio, and Cathedral City are in a similar situation as La Quinta; Cathedral City is currently getting reimbursed for a bridge project which was funded with city funds a little over a year ago; 21 CITY COUNCIL MINUTES Page 12 of 14 JUNE 15, 2021 importance of the project and to get it completed; economic conditions are slowly stabilizing in terms of availability of supplies, lumber, etc. Staff noted available lending options would be explored and a financial analysis will be presented to Council for consideration at a future meeting; also, interest expenses would not be eligible for reimbursement. Council reached a consensus and directed staff to move forward with the project schedule as presented and submit the Requests for Authorizations for construction of AC funds and utilities; it is important to continue work on the project to get it completed; explore available lending options and associated costs; and general support for internal funding Option No. 1 as presented - $5 million from Unassigned Reserves, $4,936,122 from Measure G Reserves, and $5 million from the Capital Improvement Reserves fund. 2. SILVERROCK RESORT DEVELOPMENT PROJECT UPDATE AND DEVELOPER PROGRESS TO CURE DEFAULT SilverRock Development Company President and CEO Robert Green presented the staff report, which is on file in the Clerk’s Office, and provided a detailed presentation on the project’s sequence of activities onsite for 1) Montage Hotel and Spa, 2) Montage Residences, 3) Conference and Share Services Building, 4) Golf Clubhouse, 5) Pendry Residences, and 6) Pendry Hotel. Mr. Green announced that Project Manager John Gamlin has accepted another position and will be departing the project; and his replacement will soon be announced. Mr. Green also introduced the following key project-related personnel:  Bruce Maize, Chief Operating Office with Rilington Group responsible for residential construction  David King, Senior VP of Pre-Construction responsible for pre- constructions  Patrick J. Russell, VP of Development responsible for the Pendry Hotel  Josh Frantz, Senior Project Manager responsible for Montage Hotel  Stephen Gaines, Project Manager responsible for the Golf Club House and Ahmanson Clubhouse  Rick Bailitz, Project Manager responsible for Shared Services and Conference Center  Fred Schuster, Chief Investment Officer responsible for lender/investor relations with the following support staff:  Courtland Palmer, Director of Finance responsible for lender/investor relations 22 CITY COUNCIL MINUTES Page 13 of 14 JUNE 15, 2021  Rob Sapp, Director of Asset Management responsible for hotel operator interface  Shane Delaney, Analyst  Kathy Clair, Chief Financial Officer responsible for project accounting and Cost control with the following support staff:  Ed Boyd, VP of Operations  Heather Studer, Accountant  Susana Jordan, Accountant  Jeff Yamaguchi, VP of Real Estate responsible for residential sales, design, and Department of Real Estate approvals  Alana Brennan, Marketing Manager responsible for residential marketing and public relations. Mr. Green said discussions with City Manager McMillen and City Attorney Ihrke are undergoing regarding Amendment No. 4 to the Purchase, Sale and Development Agreement (PSDA). Mr. Maize expressed his enthusiasm to be working on this project and with the Robert Green Company. Mr. Maize said he appreciated the City’s efforts to reimburse development impact fees back to developers for additional infrastructure improvements made; and the median improvements at Jefferson Street and the Avenue 52 round-about. DEPARTMENTAL REPORTS All reports are on file in the City Clerk’s Office. MAYOR’S AND COUNCIL MEMBERS’ ITEMS Councilmember Peña recommended that staff reach out to La Quinta residents and businesses to seek comments on “lessons learned” from the pandemic, what went well and what could have gone better. Council concurred that a post-pandemic discussion might be appropriate to schedule at a future Council meeting. REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2021, Mayor Evans reported on her participation in the following organizations’ meetings:  CVAG COACHELLA VALLEY CONSERVATION COMMISSION  CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE  CVAG EXECUTIVE COMMITTEE La Quinta’s representative for 2021, Councilmember Fitzpatrick reported on her participation in the following organizations’ meetings: 23 CITY COUNCIL MINUTES Page 14 of 14 JUNE 15, 2021 CVAG TRANSPORTATION COMMITTEE (attended on behalf of Mayor Pro Tem Radi) RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) La Quinta’s representative for 2021, Councilmember Peña reported on his participation in the following organizations’ meeting: CVAG PUBLIC SAFETY COMMITTEE La Quinta’s representative for 2021, Councilmember Sanchez reported on his participation in the following organizations’ meeting: LEAGUE OF CALIFORNIA CITIES – TRANSPORTATION, COMMUNICATION AND PUBLIC WORKS POLICY COMMITTEE COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AT 8:18 P.M. TO CONDUCT THE FINANCING AUTHORITY SPECIAL MEETING, CONCLUDE THE HOUSING AUTHORITY SPECIAL MEETING, AND MOVE INTO CLOSED SESSION MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 8:52 P.M. WITH ALL MEMBERS PRESENT CLOSED SESSION – Continued 2.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke said there were no reportable actions taken for CLOSED SESSION ITEM NO. 2 pursuant to Government Code section 54950 et seq. (Brown Act). ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/Radi to adjourn at 8:52 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California 24 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED JULY 16 AND 23, 2021 RECOMMENDATION Approve demand registers dated July 16 and 23, 2021. EXECUTIVE SUMMARY – None FISCAL IMPACT Demand of Cash: City 3,349,366.38$ Successor Agency of RDA -$ Housing Authority 10,332.80$ 3,359,699.18$ BACKGROUND/ANALYSIS Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for July 16 and 23, 2021. Warrants Issued: 205305-205383 394,531.34$ 205384-205447 2,464,362.95$ Voids 2,075.00$ Wire Tranfers 241,992.18$ Payroll Tax Transfers 51,464.43$ Payroll Direct Deposit 205,273.28$ 3,359,699.18$ In the amounts listed above, two checks were voided and re-issued due to vendor non-receipt. CONSENT CALENDAR ITEM NO. 2 25 The most significant expenditures on the demand registers are: Vendor Account Name Amount Purpose Burrtec Waste Services Due To Waste Mgmt 1,745,036.65$ FY 20/21 Property Tax Pass-Thru Payment Convergint Technologies Construction 212,104.50$ Citywide Public Safety Camera System Coachella Vally Assoc of Government TUMF Payable to CVAG/Membership Dues 108,905.00$ FY 21/22 Membership Dues/June TUMF Fees Tyler Technologies Software Licenses 91,637.00$ FY 21/22 HR/Finance Tyler Software Riverside County Sheriff Dept Sheriff-Other 74,531.00$ FY 20/21 Sheriff RMS/CLETS Services Wire Transfers: Twelve transfers totaled $241,992. Of this amount, $154,076 was to Landmark, and $77,880 was to CALPERS. (See Attachment 2 for a complete listing). Investment Transactions: Full details of investment transactions as well as total holdings are reported quarterly in the Treasurer’s Report. Prepared by: Jesse Batres, Account Technician Approved by: Rosemary Hallick, Financial Services Analyst Attachments:1. Demand Registers 2. Wire Transfers Transaction Issuer Type Par Value Settle Date Coupon Rate Purchase TAB Bank CD 248,000$ 7/23/21 0.400% 26 7/26/2021 12:17:29 PM Page 1 of 6 Demand Register City of La Quinta Packet: APPKT02849 - 07/16/2021 JB AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND -110.96Sales Taxes Payable07/06/21 - UNIFORMS SALES TAXES205353SERVICEWEAR APPAREL 101-0000-20304 459.69Uniforms07/06/21 - UNIFORMS205353SERVICEWEAR APPAREL 101-3005-60690 459.68Uniforms07/06/21 - UNIFORMS205353SERVICEWEAR APPAREL 101-3008-60690 2,878.30Plan Checks04/2021 - ONCALL PLAN REVIEW205317ESGIL CORPORATION 101-6003-60118 3,150.00Plan Checks05/2021 - ONCALL PLAN REVIEW205317ESGIL CORPORATION 101-6003-60118 273.98Uniforms06/16/21 - CODE UNIFORMS205323GALLS LLC 101-6004-60690 114.44Uniforms06/18/21 - CODE UNIFORMS205323GALLS LLC 101-6004-60690 42.14Uniforms06/21/21 - CODE UNIFORMS205323GALLS LLC 101-6004-60690 412.70Materials/Supplies07/06/21 - MATERIALS205318FERGUSON ENTERPRISES, INC 101-3008-60431 144.97Maintenance/Services06/30/21 - MATERIALS205318FERGUSON ENTERPRISES, INC 101-3008-60691 56.05Materials/Supplies07/06/21 - MATERIALS205318FERGUSON ENTERPRISES, INC 101-3008-60431 114.32Cable/Internet - Utilities06/24-07/23/21 - FS #93 CABLE (2415)205366TIME WARNER CABLE 101-2002-61400 -2.19Sales Taxes Payable06/20/21 - FS #32 REPAIRS SALES TAXES205382WESTERN STATE DESIGN 101-0000-20304 561.69Maintenance/Services06/20/21 - FS #32 REPAIRS205382WESTERN STATE DESIGN 101-2002-60691 99.99Cable/Internet - Utilities06/29-07/28/21 - FS #32 INTERNET (6491)205366TIME WARNER CABLE 101-2002-61400 62.00Recruiting/Pre-Employment06/08 & 06/28/21 - PRE-EMP FINGERPRIN…205305111 NOTARY SERVICES 101-1004-60129 3,100.00Administrative Citations06/22/21 - CITATION DISMISSAL LQ160819205379WALTER OR JOANNE POWELL 101-0000-42700 115.99Training & Education/MOU02/01-05/28/21 - TUITION REIMBURSEM…205320FLORES, TANIA 101-1004-60322 600.00Travel & Training09/11/21 - GOLF TOURNAMENT TEAM205314DISTRICT 5330 ROTARY INC 101-1001-60320 1,000.00Advertising09/11/21 - GOLF TOURNAMENT SPONSOR…205314DISTRICT 5330 ROTARY INC 101-3007-60450 1,580.36Vision Insurance Pay06/2021 - VSP VIA STANDARD205359STANDARD INSURANCE COMP…101-0000-20945 165.00Consultants/Employee Services06/2021 - CLASS B PHYSICAL MAINT WORK…205315EISENHOWER OCCUPATIONAL…101-1004-60104 380.00Recruiting/Pre-Employment06/2021 - PRE-EMP PHYSICALS205315EISENHOWER OCCUPATIONAL…101-1004-60129 1,071.00Administrative Citation Services10/2020 - CODE CITATION PROCESSING205311DATA TICKET, INC.101-6004-60111 801.50Administrative Citation Services11/2020 - CODE CITATION PROCESSING205311DATA TICKET, INC.101-6004-60111 938.40Administrative Citation Services02/2021 - POLICE CITATION PROCESSING205311DATA TICKET, INC.101-6004-60111 403.44Administrative Citation Services05/2021 - POLICE CITATION PROCESSING205311DATA TICKET, INC.101-6004-60111 1,371.00Administrative Citation Services05/2021 - CODE CITATION PROCESSING205311DATA TICKET, INC.101-6004-60111 121.64Operating Supplies06/16/21 & 06/30/21 - DRINKING WATER205357SPARKLETTS 101-7003-60420 810.14Operating Supplies06/16/21 - MATERIALS & SUPPLIES205372ULINE 101-7003-60420 1,699.11Telephone - Utilities06/23-07/22/21 - EOC PHONE LINE SVC205369TPX COMMUNICATIONS 101-2002-61300 130.00Plan Checks06/2021 - ONCALL PLAN REVIEW205329HR GREEN PACIFIC INC 101-6003-60118 5,860.00Membership Dues07/01/21-06/30/22 - ERC MEMBERSHIP205339LIEBERT CASSIDY WHITMORE 101-1004-60351 160.26Citywide Conf Room Supplies06/16/21 & 06/30/21 - CITYWIDE WATER205357SPARKLETTS 101-1007-60403 405.44Professional Services06/2021 - PROJECT MGMT OF FEMA DOC …205374VANIR CONSTRUCTION MANA…101-1006-60103 21.34Natural Disaster - FEMA06/2021 - PROJECT MGMT OF FEMA DOC …205374VANIR CONSTRUCTION MANA…101-1007-50180 348.00Consultants/Employee Services06/2021 - EAP SERVICES205381WELLNESS WORKS 101-1004-60104 9,867.85School Officer05/06-06/02/21 - BP#12 SCHOOL RESOUR…205313DESERT SANDS UNIFIED SCHO…101-2001-60168 173.40Recruiting/Pre-Employment06/01-07/01/21 - PRE-EMP BACKGROUNDS205333IRC CORPORATION 101-1004-60129 4,950.00Maintenance/Services07/07/2021 - RAILING REPAIR AT COVE O…205312DESERT CONCEPTS CONSTRUC…101-3005-60691 30,000.00PM 10 - Dust Control06/30/21 - SILVERROCK 100 ACRE DUST C…205376VERMILLIONS ENVIRONMENT…101-7006-60146 77.37Mobile/Cell Phones/Satellites06/2021 - SATELLITE PHONES205344NI GOVERNMENT SERVICES INC 101-2002-61304 11,000.00Materials/Supplies06/01/21 - INSTALL BURMUDA GRASS AT …205377VINTAGE ASSOCIATES 101-3005-60431 433.13Tools/Equipment06/29/21 - SMALL TOOLS205342MOWERS PLUS INC 101-3005-60432 193.94Tools/Equipment07/07/21 - LEAF BLOWER205342MOWERS PLUS INC 101-3005-60432 6,870.83Marketing & Tourism Promoti…07/2021 - GEM ADS205364THE CHAMBER 101-3007-60461 2,194.78PM 10 - Dust Control06/02-07/02/21 - CANVAS FIRE HOSE REN…205327HERC RENTALS INC 101-7006-60146 1,266.50Materials/Supplies06/29/21 - LED PANEL205310CONSOLIDATED ELECTRICAL DI…101-3008-60431 58.71Operating Supplies06/25/21 - ELECTRIC STAPLER205362STAPLES ADVANTAGE 101-6006-60420 95.96Office Supplies06/28/21 - OPERATING SUPPLIES205362STAPLES ADVANTAGE 101-7003-60400 7.06Operating Supplies06/25/21 - SCISSORS205362STAPLES ADVANTAGE 101-6006-60420 18.26Office Supplies06/29/21 - OFFICE SUPPLIES205362STAPLES ADVANTAGE 101-1004-60400 304.49Operating Supplies06/29/21 - OPERATING SUPPLIES205362STAPLES ADVANTAGE 101-1004-60420 ATTACHMENT 1 27 Demand Register Packet: APPKT02849 - 07/16/2021 JB 7/26/2021 12:17:29 PM Page 2 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 825.00Advertising09/01/21-05/31/22 - LQHS CALENDAR SP…205309COMMUNITY ALL-STARS, LLC 101-3007-60450 1,442.98Marketing & Tourism Promoti…06/2021 - COVID RADIO ADS205306ALPHA MEDIA LLC 101-3007-60461 1,444.52Marketing & Tourism Promoti…06/2021 - COVID RADIO ADS205306ALPHA MEDIA LLC 101-3007-60461 293.70Membership Dues08/30/21-08/30/22 - MEMBERSHIP DUES205341MOTION PICTURE LICENSING …101-3002-60351 425.00Sheriff - Other02/15/21 - POLICE TOW LA210460005205383WOOD, RUSSELL DAVID 101-2001-60176 4.03Materials/Supplies06/28/21 - BONDO PLASTIC SPREADER205308AUTOZONE 101-3005-60431 105.00Marketing & Tourism Promoti…06/29-06/30/21 - COVID RADIO ADS205306ALPHA MEDIA LLC 101-3007-60461 105.00Marketing & Tourism Promoti…06/29-06/30/21 - COVID RADIO ADS205306ALPHA MEDIA LLC 101-3007-60461 1,840.00Marketing & Tourism Promoti…06/2021 - COVID ADS205337KUNA FM 101-3007-60461 309.60Temporary Agency Services05/14/21 - TEMP AGENCY SERVICES M.G…205352ROBERT HALF TECHNOLOGY 101-6006-60125 1,332.00Professional Services06/11/21 - TEMP AGENCY SERVICES G.HU205352ROBERT HALF TECHNOLOGY 101-6002-60103 1,332.00Professional Services06/18/21 - TEMP AGENCY SERVICES G.HU205352ROBERT HALF TECHNOLOGY 101-6002-60103 1,169.88Temporary Agency Services06/18/21 - TEMP AGENCY SERVICES M.G…205352ROBERT HALF TECHNOLOGY 101-6006-60125 1,332.00Professional Services06/25/21 - TEMP AGENCY SERVICES G.HU205352ROBERT HALF TECHNOLOGY 101-6002-60103 1,155.84Temporary Agency Services06/25/21 - TEMP AGENCY SERVICES M.G…205352ROBERT HALF TECHNOLOGY 101-6006-60125 1,107.96Temporary Agency Services07/02/21 - TEMP AGENCY SERVICES M.G…205352ROBERT HALF TECHNOLOGY 101-6006-60125 185.00Maintenance/Services06/21/21 - BEE HIVE REMOVAL205371TRULY NOLEN INC 101-3005-60691 217.50Maintenance/Services07/06/21 - BEE HIVE REMOVAL205371TRULY NOLEN INC 101-3005-60691 167.70Materials/Supplies07/06/21 - IRRIGATION SUPPLIES205328HIGH TECH IRRIGATION INC 101-3005-60431 1,000.00Annual Permits/Inspections06/18/21 - CH FIRE SPRINKLER TEST205354SHASTA FIRE PROTECTION, INC.101-3008-60196 495.00Blood/Alcohol Testing04/24-05/28/21 - BLOOD/ALCOHOL ANAL…205307AMERICAN FORENSIC NURSES …101-2001-60174 11,287.89Marketing & Tourism Promoti…06/2021 - DIGITAL ADS205335JNS MEDIA SPECIALISTS 101-3007-60461 631.65Maintenance/Services07/01-09/30/21 - C.H ELEVATOR MAINTE…205336KONE INC 101-3008-60691 877.59Telephone - Utilities05/26-06/25/21 - LQPD CELL (6852)205375VERIZON WIRELESS 101-2001-61300 42.00Due to County Recorder04/2021 - RECORDING FEES205350RIVERSIDE ASSESSOR 101-0000-20325 40.00Technical04/2021 - RECORDING FEES205350RIVERSIDE ASSESSOR 101-6004-60108 568.43Cable/Internet - Utilities06/26-07/25/21 - POLICE INTERNET205321FRONTIER COMMUNICATIONS…101-2001-61400 38.39Telephone - Utilities06/28-07/27/21 - SPORTS COMPLEX PHO…205321FRONTIER COMMUNICATIONS…101-3005-61300 92.07Gas - Utilities05/27-06/28/21 - FS #93 GAS SVC205365THE GAS COMPANY 101-2002-61100 282.75Life Insurance Pay06/2021 - LIFE INSURANCE205360STANDARD INSURANCE COMP…101-0000-20947 2,420.66Disability Insurance Pay06/2021 - STD/LTD INSURANCE205360STANDARD INSURANCE COMP…101-0000-20955 444.51Add'l Life Insurance Pay06/2021 - ADD'L LIFE INSURANCE205361STANDARD INSURANCE COMP…101-0000-20948 200.00Membership Dues01/01-12/31/21 - MEMBERSHIP DUES205356SOUTHERN CALIFORNIA MUNI…101-3002-60351 400.00Fritz Burns Pool Maintenance06/19/21 & 06/26/21 - DECK/FLOOR CLE…205346OCEAN SPRINGS TECH INC 101-3005-60184 2,952.89Electric - SilverRock Event Site -…07/06/21 - ELECTRICITY SERVICE205330IMPERIAL IRRIGATION DIST 101-3005-61115 15.00Over Payments, AR Policy06/30/21 - BUS LIC OVERPAYMENT REFU…205347OLALDE, ALBERT 101-0000-20330 22.00Over Payments, AR Policy06/30/21 - BUS LIC OVERPAYMENT REFU…205326HAYES INVESTMENTS LLC 101-0000-20330 15.00Over Payments, AR Policy06/30/21 - BUS LIC OVERPAYMENT REFU…205358SPEEDY AIR CONDITIONING INC 101-0000-20330 40.00Over Payments, AR Policy06/30/21 - REFUND OF LATE FEES LIC 010…205338LA QUINTA LIQUOR INC 101-0000-20330 3,879.00Materials/Supplies06/28/21 - PLANTS205377VINTAGE ASSOCIATES 101-3005-60431 1,293.00Materials/Supplies06/30/21 - PLANTS205377VINTAGE ASSOCIATES 101-3005-60431 74,531.00Sheriff - Other07/01/20-06/30/21 - SHERIFF RMS/CLETS205351RIVERSIDE COUNTY SHERIFF D…101-2001-60176 Fund 101 - GENERAL FUND Total:213,675.24 Fund: 201 - GAS TAX FUND 459.69Uniforms07/06/21 - UNIFORMS205353SERVICEWEAR APPAREL 201-7003-60690 117.37Traffic Control Signs07/06/21 - TRAFFIC CONTROL SIGNS205367TOPS' N BARRICADES INC 201-7003-60429 206.61Safety Gear06/23/21 - SAFETY BOOTS H.ORTEGA205334JERNIGAN'S, INC 201-7003-60427 628.32Electricity - Utilities07/06/21 - ELECTRICITY SERVICE205330IMPERIAL IRRIGATION DIST 201-7003-61101 Fund 201 - GAS TAX FUND Total:1,411.99 Fund: 202 - LIBRARY & MUSEUM FUND 631.65Maintenance/Services07/01-09/30/21 - MUSEUM ELEVATOR MA…205336KONE INC 202-3006-60691 795.00HVAC06/08/21 - HVAC REPAIRS205348PACIFIC WEST AIR CONDITION…202-3006-60667 Fund 202 - LIBRARY & MUSEUM FUND Total:1,426.65 Fund: 215 - LIGHTING & LANDSCAPING FUND 138.54Operating Supplies06/21/21 - OPERATION SUPPLIES205362STAPLES ADVANTAGE 215-7004-60420 140.41Materials/Supplies06/23/21 - IRRIGATION SUPPLIES205355SMITH PIPE & SUPPLY CO 215-7004-60431 456.75Materials/Supplies03/02/21 - PALM TREES205378W.D. YOUNG & SONS 215-7004-60431 3,479.50Materials/Supplies06/21/21 - PALM TREES205378W.D. YOUNG & SONS 215-7004-60431 14,270.00Maintenance/Services06/28/21 - PLANT REPLACEMENT ON JEFF…205349PWLC II, INC 215-7004-60691 28 Demand Register Packet: APPKT02849 - 07/16/2021 JB 7/26/2021 12:17:29 PM Page 3 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 4,058.14Materials/Supplies06/16/21 - LANDSCAPE ROCK205370TRI-STATE MATERIALS INC 215-7004-60431 705.52Materials/Supplies06/17/21 - LANDSCAPE ROCK205370TRI-STATE MATERIALS INC 215-7004-60431 1,784.36Materials/Supplies06/17/21 - LANDSCAPE D.G205370TRI-STATE MATERIALS INC 215-7004-60431 2,531.97Materials/Supplies06/22/21 - LANDSCAPE ROCK & D.G205370TRI-STATE MATERIALS INC 215-7004-60431 587.94Materials/Supplies06/23/21 - LANDSCAPE ROCK205370TRI-STATE MATERIALS INC 215-7004-60431 587.94Materials/Supplies06/23/21 - LANDSCAPE ROCK205370TRI-STATE MATERIALS INC 215-7004-60431 785.34Materials/Supplies06/18/21 - LANDSCAPE D.G205370TRI-STATE MATERIALS INC 215-7004-60431 97.43Electric - Utilities07/06/21 - ELECTRICITY SERVICE205330IMPERIAL IRRIGATION DIST 215-7004-61116 183.41Electric - Medians - Utilities07/06/21 - ELECTRICITY SERVICE205330IMPERIAL IRRIGATION DIST 215-7004-61117 2,697.23Electric - Utilities07/06/21 - ELECTRICITY SERVICE205330IMPERIAL IRRIGATION DIST 215-7004-61116 1,026.58Electric - Medians - Utilities07/06/21 - ELECTRICITY SERVICE205330IMPERIAL IRRIGATION DIST 215-7004-61117 2,223.84Electric - Utilities07/06/21 - ELECTRICITY SERVICE205330IMPERIAL IRRIGATION DIST 215-7004-61116 1,116.78Electric - Medians - Utilities07/06/21 - ELECTRICITY SERVICE205330IMPERIAL IRRIGATION DIST 215-7004-61117 315.61Materials/Supplies06/24/21 - ELECTRICAL SUPPLIES205380WALTERS WHOLESALE ELECTR…215-7004-60431 967.53Maintenance/Services06/24/21 - ELECTRICAL SUPPLIES205380WALTERS WHOLESALE ELECTR…215-7004-60691 1,576.00Materials/Supplies06/24/21 - ELECTRICAL SUPPLIES205380WALTERS WHOLESALE ELECTR…215-7004-60431 315.20Materials/Supplies06/24/21 - ELECTRICAL SUPPLIES205380WALTERS WHOLESALE ELECTR…215-7004-60431 425.83Materials/Supplies06/28/21 - ELECTRICAL SUPPLIES205380WALTERS WHOLESALE ELECTR…215-7004-60431 360.18Materials/Supplies07/06/21 - ELECTRICAL SUPPLIES205380WALTERS WHOLESALE ELECTR…215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:40,832.03 Fund: 235 - SO COAST AIR QUALITY FUND 510.37Electricity - Utilities07/06/21 - ELECTRICITY SERVICE205330IMPERIAL IRRIGATION DIST 235-0000-61101 Fund 235 - SO COAST AIR QUALITY FUND Total:510.37 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 792.25Design01/2021 - SRR PHASE 2 INFRASTRUCTURE …205340MICHAEL BAKER INTERNATIO…401-0000-60185 1,705.00Design03/2021 - SRR PHASE 2 INFRASTRUCTURE …205340MICHAEL BAKER INTERNATIO…401-0000-60185 415.00Design04/2021- SRR PHASE 2 INFRASTRUCTURE …205340MICHAEL BAKER INTERNATIO…401-0000-60185 9,265.00Technical02/28-04/03/21 - SRR PARK WAY ONCALL …205345NV5 401-0000-60108 -1,749.98Retention Payable03/06-04/30/21 - 2016-08 RETENTION PA…205373URBAN HABITAT 401-0000-20600 34,999.67Construction03/06-04/30/21 - 2016-08 PROGRESS PA…205373URBAN HABITAT 401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:45,426.94 Fund: 501 - FACILITY & FLEET REPLACEMENT 1,949.68City Bldg Repl/Repair06/30/21 - BREAK ROOM CEILING TILES R…205325H&G HOME IMPROVEMENTS I…501-0000-71103 625.00City Bldg Repl/Repair07/06/21 - NEW WATER LINES FOR BREAK…205343MR ROOTER PLUMBING 501-0000-71103 25.03Parts & Maintenance Supplies07/07/21 - VEHICLE MAINTENANCE SUPPL…205308AUTOZONE 501-0000-60675 4,478.94Fuel & Oil06/01-06/15/21 - FUEL205368TOWER ENERGY GROUP 501-0000-60674 19,291.47Vehicles, Rentals & Leases06/2021 - FLEET LEASE205316ENTERPRISE FM TRUST 501-0000-71030 18,903.20Vehicles, Rentals & Leases07/2021 - FLEET LEASE205316ENTERPRISE FM TRUST 501-0000-71030 735.62Fuel & Oil02/2021 - FUEL CHARGES205322FUELMAN 501-0000-60674 298.34Fuel & Oil05/2021 - FUEL CHARGES205322FUELMAN 501-0000-60674 334.10Fuel & Oil06/2021 - FUEL CHARGES205322FUELMAN 501-0000-60674 Fund 501 - FACILITY & FLEET REPLACEMENT Total:46,641.38 Fund: 502 - INFORMATION TECHNOLOGY 171.62Cable/Internet - Utilities07/2021 - C.H CABLE (4625)205366TIME WARNER CABLE 502-0000-61400 267.78Cable/Internet - Utilities06/24-07/23/21 - WC CABLE (4601)205366TIME WARNER CABLE 502-0000-61400 3,190.30Telephone - Utilities06/23-07/22/21 - PHONE LINE205369TPX COMMUNICATIONS 502-0000-61300 900.00Consultants05/2021 - CC VIDEO STREAMING205319FISHER INTEGRATED INC 502-0000-60104 800.00Consultants05/2021 - MONTHLY FLAT FEE FOR CC VID…205319FISHER INTEGRATED INC 502-0000-60104 1,200.00Consultants06/2021 - CC VIDEO STREAMING205319FISHER INTEGRATED INC 502-0000-60104 800.00Consultants06/2021 - MONTHLY FLAT FEE FOR CC VID…205319FISHER INTEGRATED INC 502-0000-60104 1,153.13Copiers04/01-06/30/21 - COPIER CONTRACT OVE…205331INNOVATIVE DOCUMENT SOL…502-0000-60662 1,440.00D & D, Software Enhancements05/23-05/29/21 - TRAKIT SOFTWARE SERV…205363SUPERION, LLC 502-0000-71042 33,601.44Technical07/01/21-06/30/22 - PHONE SYSTEM MAI…205332INTELESYSONE 502-0000-60108 85.98Cable/Internet - Utilities06/25-07/24/21 - C.H INTERNET205321FRONTIER COMMUNICATIONS…502-0000-61400 75.98Cable/Internet - Utilities06/27-07/26/21 - BLACKHAWK/LQ PARK D…205321FRONTIER COMMUNICATIONS…502-0000-61400 91.86Cable/Internet - Utilities06/26-07/25/21 - C.H DSL205321FRONTIER COMMUNICATIONS…502-0000-61400 Fund 502 - INFORMATION TECHNOLOGY Total:43,778.09 Fund: 601 - SILVERROCK RESORT 648.65Bank Fees07/2021 - SRR ARMORED SVCS205324GARDAWORLD 601-0000-60455 29 Demand Register Packet: APPKT02849 - 07/16/2021 JB 7/26/2021 12:17:29 PM Page 4 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 180.00Repair & Maintenance06/30/21 - BREAKER INSTALLATION205325H&G HOME IMPROVEMENTS I…601-0000-60660 Fund 601 - SILVERROCK RESORT Total:828.65 Grand Total:394,531.34 30 Demand Register Packet: APPKT02849 - 07/16/2021 JB 7/26/2021 12:17:29 PM Page 5 of 6 Fund Summary Fund Expense Amount 101 - GENERAL FUND 213,675.24 201 - GAS TAX FUND 1,411.99 202 - LIBRARY & MUSEUM FUND 1,426.65 215 - LIGHTING & LANDSCAPING FUND 40,832.03 235 - SO COAST AIR QUALITY FUND 510.37 401 - CAPITAL IMPROVEMENT PROGRAMS 45,426.94 501 - FACILITY & FLEET REPLACEMENT 46,641.38 502 - INFORMATION TECHNOLOGY 43,778.09 601 - SILVERROCK RESORT 828.65 Grand Total:394,531.34 Account Summary Account Number Account Name Expense Amount 101-0000-20304 Sales Taxes Payable -113.15 101-0000-20325 Due to County Recorder 42.00 101-0000-20330 Over Payments, AR Policy 92.00 101-0000-20945 Vision Insurance Pay 1,580.36 101-0000-20947 Life Insurance Pay 282.75 101-0000-20948 Add'l Life Insurance Pay 444.51 101-0000-20955 Disability Insurance Pay 2,420.66 101-0000-42700 Administrative Citations 3,100.00 101-1001-60320 Travel & Training 600.00 101-1004-60104 Consultants/Employee Se…513.00 101-1004-60129 Recruiting/Pre-Employme…615.40 101-1004-60322 Training & Education/MOU 115.99 101-1004-60351 Membership Dues 5,860.00 101-1004-60400 Office Supplies 18.26 101-1004-60420 Operating Supplies 304.49 101-1006-60103 Professional Services 405.44 101-1007-50180 Natural Disaster - FEMA 21.34 101-1007-60403 Citywide Conf Room Suppl…160.26 101-2001-60168 School Officer 9,867.85 101-2001-60174 Blood/Alcohol Testing 495.00 101-2001-60176 Sheriff - Other 74,956.00 101-2001-61300 Telephone - Utilities 877.59 101-2001-61400 Cable/Internet - Utilities 568.43 101-2002-60691 Maintenance/Services 561.69 101-2002-61100 Gas - Utilities 92.07 101-2002-61300 Telephone - Utilities 1,699.11 101-2002-61304 Mobile/Cell Phones/Satell…77.37 101-2002-61400 Cable/Internet - Utilities 214.31 101-3002-60351 Membership Dues 493.70 101-3005-60184 Fritz Burns Pool Maintena…400.00 101-3005-60431 Materials/Supplies 16,343.73 101-3005-60432 Tools/Equipment 627.07 101-3005-60690 Uniforms 459.69 101-3005-60691 Maintenance/Services 5,352.50 101-3005-61115 Electric - SilverRock Event…2,952.89 101-3005-61300 Telephone - Utilities 38.39 101-3007-60450 Advertising 1,825.00 101-3007-60461 Marketing & Tourism Pro…23,096.22 101-3008-60196 Annual Permits/Inspectio…1,000.00 101-3008-60431 Materials/Supplies 1,735.25 101-3008-60690 Uniforms 459.68 101-3008-60691 Maintenance/Services 776.62 101-6002-60103 Professional Services 3,996.00 101-6003-60118 Plan Checks 6,158.30 101-6004-60108 Technical 40.00 101-6004-60111 Administrative Citation Se…4,585.34 31 Demand Register Packet: APPKT02849 - 07/16/2021 JB 7/26/2021 12:17:29 PM Page 6 of 6 Account Summary Account Number Account Name Expense Amount 101-6004-60690 Uniforms 430.56 101-6006-60125 Temporary Agency Servic…3,743.28 101-6006-60420 Operating Supplies 65.77 101-7003-60400 Office Supplies 95.96 101-7003-60420 Operating Supplies 931.78 101-7006-60146 PM 10 - Dust Control 32,194.78 201-7003-60427 Safety Gear 206.61 201-7003-60429 Traffic Control Signs 117.37 201-7003-60690 Uniforms 459.69 201-7003-61101 Electricity - Utilities 628.32 202-3006-60667 HVAC 795.00 202-3006-60691 Maintenance/Services 631.65 215-7004-60420 Operating Supplies 138.54 215-7004-60431 Materials/Supplies 18,110.69 215-7004-60691 Maintenance/Services 15,237.53 215-7004-61116 Electric - Utilities 5,018.50 215-7004-61117 Electric - Medians - Utiliti…2,326.77 235-0000-61101 Electricity - Utilities 510.37 401-0000-20600 Retention Payable -1,749.98 401-0000-60108 Technical 9,265.00 401-0000-60185 Design 2,912.25 401-0000-60188 Construction 34,999.67 501-0000-60674 Fuel & Oil 5,847.00 501-0000-60675 Parts & Maintenance Supp…25.03 501-0000-71030 Vehicles, Rentals & Leases 38,194.67 501-0000-71103 City Bldg Repl/Repair 2,574.68 502-0000-60104 Consultants 3,700.00 502-0000-60108 Technical 33,601.44 502-0000-60662 Copiers 1,153.13 502-0000-61300 Telephone - Utilities 3,190.30 502-0000-61400 Cable/Internet - Utilities 693.22 502-0000-71042 D & D, Software Enhance…1,440.00 601-0000-60455 Bank Fees 648.65 601-0000-60660 Repair & Maintenance 180.00 Grand Total:394,531.34 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**309,108.10**None****None** 141513D 2,912.25Design Expense SilverRock Way Infra/Street Improvements 141513T 9,265.00Technical Expense SilverRock Way Infra/Street Improvements 201608CT 34,999.67Construction Expense SilverRock Event Space 201608RP -1,749.98Retention Payable SilverRock Event Space 201804E 32,532.02Landscape & Lighting Median Island …Landscape & Lighting Median Island Improvements CORONANR 7,442.94Corona Non Reimbursable Corona Virus Emergency Response CORONAP 21.34ContractsCorona Virus Emergency Response Grand Total:394,531.34 32 7/26/2021 12:12:12 PM Page 1 of 7 Demand Register City of La Quinta Packet: APPKT02857 - 07/23/2021 JB AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 42.00United Way DeductionsCONTRIBUTION205443UNITED WAY OF THE DESERT 101-0000-20981 7,384.50Professional Services04/27-05/21/21 - VILLAGE PARKING STUDY205447WILLDAN 101-6002-60103 10.56Cable/Internet - Utilities07/05-08/04/21 - FS #32 CABLE (1841)205437TIME WARNER CABLE 101-2002-61400 99.99Cable/Internet - Utilities07/03-08/02/21 - FS #93 INTERNET (3514)205437TIME WARNER CABLE 101-2002-61400 311.01Training & Education/MOU06/17/21 - TUITION REIMBURSEMENT J.F…205405FUSON, JACOB 101-1004-60322 185.00Maintenance/Services07/02/21 - BEE PEST CONTROL PROGRAM205440TRULY NOLEN INC 101-3005-60691 5,000.00Community Experiences07/08/21 - SPONSORSHIP PLEDGE205422MODERNISM WEEK 101-3003-60149 261.80Instructors07/16/21 - YOGA CLASS205395CORTEZ, ELISABETH 101-3002-60107 151.20Instructors07/16/21 - LINE DANCING CLASS205432SHIRY, TERESA 101-3002-60107 240.00Instructors07/16/21 - SCULPT FIT CORE CLASS205414JOHNSON, KAREN T. PAYNE 101-3002-60107 220.50Instructors07/16/21 - TAI CHI CHUAN CLASS205419MEDEIROS, JOYCELEEN 101-3002-60107 175.00Instructors07/16/21 - STRETCH & RESTORE CLASS205414JOHNSON, KAREN T. PAYNE 101-3002-60107 1,949,185.33Due to Waste ManagementFY 20/21 PROPERTY TAX PYMNT SS2 RECE…205387BURRTEC WASTE & RECYCLING…101-0000-20307 -193,892.96Franchise Taxes - BurrtecFY 20/21 PROPERTY TAX PYMNT SS2 RECE…205387BURRTEC WASTE & RECYCLING…101-0000-41505 120.00Membership Dues09/2021 - MEMBERSHIP RENEWAL205397COSTCO WHOLESALE MEMBE…101-1007-60351 73.74Office Supplies07/07/21 - DAILY CASH BAGS205431SECURE PRODUCTS 101-1006-60400 573.00Sales Taxes Payable04/01-05/31/21 - 2ND QUARTER SALES A…205433SILVERROCK RESORT 101-0000-20304 32,904.00MSHCP Mitigation Fee06/2021 - MSCHP FEES205392COACHELLA VALLEY CONSERV…101-0000-20310 -329.04CVMSHCP Admin Fee06/2021 - MSCHP FEES205392COACHELLA VALLEY CONSERV…101-0000-43631 2,113.58Medical Insurance07/01-09/01/21 - ARPA COBRA SUBSIDY J…205386ANTHEM BLUE CROSS 101-1005-50221 176.35Professional Services07/2021 - ARMORED SVCS205406GARDAWORLD 101-1006-60103 6,291.08Street Cleaning/Accidents06/09/21 - EMERGENCY ROAD CLEAN UP205400ENVIRONMENTAL LOGISTICS, …101-7003-60120 290.00Maintenance/Services07/13/21 - WC FREEZER REPAIR205404FROSTY'S AIR CONDITIONING …101-3008-60691 320.00Maintenance/Services07/13/21 - REPAIRS TO SPORTS COMPLEX …205404FROSTY'S AIR CONDITIONING …101-3008-60691 9,028.80Membership DuesFY 21/22 CONTRACT RENEWAL 06/01/21-…205396COSTAR REALTY INFORMATIO…101-1002-60351 487.14Operating Supplies06/24/21 - 50 GALLON MOBILE SPILL KIT205442ULINE 101-7003-60420 250.11Safety Gear07/07/21 - SAFETY BOOTS R.CASTRO205411JERNIGAN'S, INC 101-3005-60427 184.86Safety Gear07/08/21 - SAFETY BOOTS A.CABRERA205411JERNIGAN'S, INC 101-3005-60427 3,500.00Contract Services - Administrat…08/2021 - LOBBYIST SERVICES205413JOE A GONSALVES & SON 101-1002-60101 3,300.00ConsultantsCAPITAL IMPROVEMENT PLAN205424NAI CONSULTING INC 101-7006-60104 330.00ConsultantsDBE (9B)/QAP/ADA CALTRANS EXHIBITS205424NAI CONSULTING INC 101-7006-60104 102.23Materials/Supplies07/13/21 - GRANITE PLAQUE205418MCDOWELL AWARDS 101-3005-60431 8,500.00Marketing & Tourism Promoti…05/2021 - DIGITAL ADS205417LOS ANGELES MAGAZINE LLC 101-3007-60461 199.69Materials/Supplies07/15/21 - PAINT & SUPPLIES205399DUNN-EDWARDS CORPORATI…101-3008-60431 4,000.00Marketing & Tourism Promoti…07/2021-08/2021 - SAN FRANCISCO PRINT…205421MODERN LUXURY 101-3007-60461 2,000.00Marketing & Tourism Promoti…07/2021-08/2021 - ORANGE COUNTY PRI…205421MODERN LUXURY 101-3007-60461 2,000.00Marketing & Tourism Promoti…07/2021-08/2021 - SAN DIEGO PRINT ADS205421MODERN LUXURY 101-3007-60461 146.62PM 10 - Dust Control06/07-07/04/21 - PM 10 ANSWERING SVC205385ANSAFONE CONTACT CENTERS 101-7006-60146 677.63Tools/Equipment07/06/21 - TOOLS205423MOWERS PLUS INC 101-3005-60432 654.11PM 10 - Dust Control07/02-07/07/21 - CANVAS FIRE HOSE REN…205408HERC RENTALS INC 101-7006-60146 32.00Recruiting/Pre-Employment06/2021 - PRE-EMP FINGERPRINT205398DEPARTMENT OF JUSTICE 101-1004-60129 10,829.53Janitorial05/2021 - JANITORIAL SERVICES205420MERCHANTS BUILDING MAINT…101-3008-60115 10,829.53Janitorial06/2021 - JANITORIAL SERVICES205420MERCHANTS BUILDING MAINT…101-3008-60115 1,152.51Maintenance/Services06/16/21 - JUNCTION BOX INSTALLATION205446VINTAGE E & S INC 101-3008-60691 582.96Maintenance/Services07/15/21 - LQ PARK LIGHTING MAINTENA…205446VINTAGE E & S INC 101-3005-60691 134.83Maintenance/Services01/28/21 - PW YARD GATE REPAIR205427PATTON DOOR & GATE 101-3008-60691 985.25Materials/Supplies06/23/21 - SIGNAGE205438TOP OF THE LINE SIGNS 101-3005-60431 1,275.00Marketing & Tourism Promoti…07/2021 - MEDIA BUY & RETAINER205412JNS MEDIA SPECIALISTS 101-3007-60461 6,090.58Marketing & Tourism Promoti…06/2021 - NATIVO DIGITAL ADS205412JNS MEDIA SPECIALISTS 101-3007-60461 1,131.00Machinery & Equipment07/12/21 - FS #32 GENERATOR REPAIR205430QUINN COMPANY 101-2002-80101 79.00HVAC07/14/21 - WC HVAC DIAGNOSTIC205402FIRST CHOICE A/C & HEATING …101-3008-60667 2,487.49Electricity - Utilities07/19/21 - ELECTRICITY SERVICE205410IMPERIAL IRRIGATION DIST 101-2002-61101 13.23Electric - Monticello Park - Utili…07/19/21 - ELECTRICITY SERVICE205410IMPERIAL IRRIGATION DIST 101-3005-61102 33 Demand Register Packet: APPKT02857 - 07/23/2021 JB 7/26/2021 12:12:12 PM Page 2 of 7 AmountVendor Name Payment Number Description (Item)Account Name Account Number 2,869.82Electric - Civic Center Park - Uti…07/19/21 - ELECTRICITY SERVICE205410IMPERIAL IRRIGATION DIST 101-3005-61103 1,165.74Electric - Fritz Burns Park - Utili…07/19/21 - ELECTRICITY SERVICE205410IMPERIAL IRRIGATION DIST 101-3005-61105 999.76Electric - Fritz Burns Park - Utili…07/19/21 - ELECTRICITY SERVICE205410IMPERIAL IRRIGATION DIST 101-3005-61105 407.99Electric - Colonel Paige - Utiliti…07/19/21 - ELECTRICITY SERVICE205410IMPERIAL IRRIGATION DIST 101-3005-61108 3,974.14Electric - Community Park - Util…07/19/21 - ELECTRICITY SERVICE205410IMPERIAL IRRIGATION DIST 101-3005-61109 40.68Electric - Adams Park - Utilities07/19/21 - ELECTRICITY SERVICE205410IMPERIAL IRRIGATION DIST 101-3005-61110 13.62Electric - Velasco Park - Utilities07/19/21 - ELECTRICITY SERVICE205410IMPERIAL IRRIGATION DIST 101-3005-61111 22.30Electric - Eisenhower Park - Util…07/19/21 - ELECTRICITY SERVICE205410IMPERIAL IRRIGATION DIST 101-3005-61113 13.10Electric - Desert Pride - Utilities07/19/21 - ELECTRICITY SERVICE205410IMPERIAL IRRIGATION DIST 101-3005-61114 14,024.23Electricity - Utilities07/19/21 - ELECTRICITY SERVICE205410IMPERIAL IRRIGATION DIST 101-3008-61101 537.54Water - Utilities07/19/21 - WATER SERVICE205393COACHELLA VALLEY WATER DI…101-2002-61200 2,894.22Water -Monticello Park - Utiliti…07/19/21 - WATER SERVICE205393COACHELLA VALLEY WATER DI…101-3005-61201 996.73Water -Pioneer Park - Utilities07/19/21 - WATER SERVICE205393COACHELLA VALLEY WATER DI…101-3005-61207 190.19Water -Community Park - Utilit…07/19/21 - WATER SERVICE205393COACHELLA VALLEY WATER DI…101-3005-61209 17.68Water - Utilities07/19/21 - WATER SERVICE205393COACHELLA VALLEY WATER DI…101-3008-61200 53,465.00Membership DuesFY 21/22 MEMBERSHIP DUES205391COACHELLA VALLEY ASSOC OF…101-1002-60351 96.71Telephone - Utilities06/2021-07/2021 - LQ PARK PHONE205403FRONTIER COMMUNICATIONS…101-3005-61300 5,103.00Fritz Burns Pool Maintenance07/2021 - FB POOL MONTHLY MAINTENA…205425OCEAN SPRINGS TECH INC 101-3005-60184 2,394.49Water -Fritz Burns Park - Utiliti…07/19/21 - WATER SERVICE205393COACHELLA VALLEY WATER DI…101-3005-61204 637.65Water -Desert Pride - Utilities07/19/21 - WATER SERVICE205393COACHELLA VALLEY WATER DI…101-3005-61206 616.30Water - Utilities07/19/21 - WATER SERVICE205393COACHELLA VALLEY WATER DI…101-3008-61200 22.90Over Payments, AR Policy07/20/21 - BUS LIC OVERPAYMENT REFU…205409HINDERLITER DE LLAMAS & AS…101-0000-20330 1,803.75Developer Deposits04/2021-06/30/2021 - TRAVERTINE EIR PE…205435TERRA NOVA PLANNING & RE…101-0000-22810 2,155.00Professional Services06/2021 - ONCALL PLANNING SVCS205435TERRA NOVA PLANNING & RE…101-6002-60103 Fund 101 - GENERAL FUND Total:1,977,353.28 Fund: 201 - GAS TAX FUND 119.52Traffic Control Signs07/19/21 - TRAFFIC CONTROL SIGNS205439TOPS' N BARRICADES INC 201-7003-60429 206.61Safety Gear07/08/21 - SAFETY BOOTS S.HAMILTON205411JERNIGAN'S, INC 201-7003-60427 179.43Safety Gear07/08/21 - SAFETY BOOTS J.PALAFOX205411JERNIGAN'S, INC 201-7003-60427 157.68Safety Gear07/08/21 - SAFETY BOOTS A.MONTENEQ…205411JERNIGAN'S, INC 201-7003-60427 95.70Safety Gear07/16/21 - SAFETY GEAR/VESTS205434SUMMIT SAFETY LLC 201-7003-60427 Fund 201 - GAS TAX FUND Total:758.94 Fund: 202 - LIBRARY & MUSEUM FUND 2,538.23Janitorial05/2021 - JANITORIAL SERVICES205420MERCHANTS BUILDING MAINT…202-3004-60115 640.01Janitorial05/2021 - JANITORIAL SERVICES205420MERCHANTS BUILDING MAINT…202-3006-60115 2,538.23Janitorial06/2021 - JANITORIAL SERVICES205420MERCHANTS BUILDING MAINT…202-3004-60115 640.01Janitorial06/2021 - JANITORIAL SERVICES205420MERCHANTS BUILDING MAINT…202-3006-60115 3,688.04Electricity - Utilities07/19/21 - ELECTRICITY SERVICE205410IMPERIAL IRRIGATION DIST 202-3004-61101 1,451.99Electricity - Utilities07/19/21 - ELECTRICITY SERVICE205410IMPERIAL IRRIGATION DIST 202-3006-61101 160.15Water - Utilities07/19/21 - WATER SERVICE205393COACHELLA VALLEY WATER DI…202-3006-61200 1,129.31HVAC06/02/21 & 06/24/21 - HVAC REPAIRS205426PACIFIC WEST AIR CONDITION…202-3004-60667 318.00HVAC06/22/21 - HVAC REPAIRS205426PACIFIC WEST AIR CONDITION…202-3004-60667 125.49Telephone - Utilities07/13-08/12/21 - MUSEUM PHONE205403FRONTIER COMMUNICATIONS…202-3006-61300 Fund 202 - LIBRARY & MUSEUM FUND Total:13,229.46 Fund: 215 - LIGHTING & LANDSCAPING FUND 184.86Safety Gear07/09/21 - SAFETY BOOTS B.TELLEZ205411JERNIGAN'S, INC 215-7004-60427 322.66Maintenance/Services07/14/21 - ELECTRICAL SERVICE CALL205446VINTAGE E & S INC 215-7004-60691 129.30Materials/Supplies07/02/21 - PLANTS205388CALIFORNIA DESERT NURSERY,…215-7004-60431 164.86Materials/Supplies07/13/21 - PLANTS205388CALIFORNIA DESERT NURSERY,…215-7004-60431 112.84Electric - Utilities07/07-08/06/21 - PHONE SVC205403FRONTIER COMMUNICATIONS…215-7004-61116 41.52Electric - Utilities07/10-08/09/21 - PHONE SVC205403FRONTIER COMMUNICATIONS…215-7004-61116 148.43Electric - Utilities07/19/21 - ELECTRICITY SERVICE205410IMPERIAL IRRIGATION DIST 215-7004-61116 38.55Electric - Medians - Utilities07/19/21 - ELECTRICITY SERVICE205410IMPERIAL IRRIGATION DIST 215-7004-61117 14,011.23Water - Medians - Utilities07/19/21 - WATER SERVICE205393COACHELLA VALLEY WATER DI…215-7004-61211 Fund 215 - LIGHTING & LANDSCAPING FUND Total:15,154.25 Fund: 221 - AB 939 - CALRECYCLE FUND -10,255.72Burrtec AB 939 FeeFY 20/21 PROPERTY TAX PYMNT SS2 RECE…205387BURRTEC WASTE & RECYCLING…221-0000-41506 Fund 221 - AB 939 - CALRECYCLE FUND Total:-10,255.72 34 Demand Register Packet: APPKT02857 - 07/23/2021 JB 7/26/2021 12:12:12 PM Page 3 of 7 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 224 - TUMF FUND 55,440.00TUMF Payable to CVAG06/2021 - TUMF FEES205391COACHELLA VALLEY ASSOC OF…224-0000-20320 Fund 224 - TUMF FUND Total:55,440.00 Fund: 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) -9,750.00EMP GrantJULY 2020 - JUNE 2021 RECLASS TO 226-0…205401EVERBRIDGE, INC.226-0000-43120 9,750.00Tools/EquipmentJULY 2020 - JULY 2021 RECLASS FROM 226…205401EVERBRIDGE, INC.226-0000-60432 9,750.00EMP Grant7/2021-06/2022 - NIXLE EMERGENCY ALE…205401EVERBRIDGE, INC.226-0000-43120 Fund 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) Total:9,750.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 4,359.69Construction07/13/21 - REPLACEMENT SIGN PANELS205415JTB SUPPLY CO., INC.401-0000-60188 502.50Professional ServicesSILVERROCK RETENTION BASIN SOIL STABI…205424NAI CONSULTING INC 401-0000-60103 3,810.00Professional ServicesLA QUINTA LANDSCAPE RENOVATION IM…205424NAI CONSULTING INC 401-0000-60103 12,670.00Professional ServicesDUNE PALMS BRIDGE IMPROVEMENT205424NAI CONSULTING INC 401-0000-60103 2,042.50Professional ServicesCITYWIDE PUBLIC SAFETY CAMERA SYSTEM205424NAI CONSULTING INC 401-0000-60103 1,160.00Professional ServicesWASHINGTON STREET AT FRED WARING …205424NAI CONSULTING INC 401-0000-60103 3,802.50Professional ServicesLA QUINTA X PARK205424NAI CONSULTING INC 401-0000-60103 812.50Professional ServicesMONROE STREET PAVEMENT REHABILITAT…205424NAI CONSULTING INC 401-0000-60103 1,365.00Professional ServicesPAVEMENT MANAGEMENT PLAN (PMP)205424NAI CONSULTING INC 401-0000-60103 11,210.00Professional ServicesFY 20/21 PAVEMENT MGMT PLAN ST IMP…205424NAI CONSULTING INC 401-0000-60103 4,717.50Professional ServicesFIRE STATION 70 REVITALIZATION205424NAI CONSULTING INC 401-0000-60103 1,895.00Professional ServicesSILVERROCK RESORT INFRASTRUCTURE205424NAI CONSULTING INC 401-0000-60103 1,097.50Professional ServicesSILVERROCK EVENT SPACE205424NAI CONSULTING INC 401-0000-60103 37.50Professional ServicesLA QUINTA VILLAGE COMPLETE STREETS205424NAI CONSULTING INC 401-0000-60103 2,847.50Professional ServicesHIGHWAY 111 CORRIDOR205424NAI CONSULTING INC 401-0000-60103 990.00Professional ServicesREGIONAL SCOUR ANALYSIS205424NAI CONSULTING INC 401-0000-60103 1,605.00Professional ServicesEISENHOWER RETENTION BASIN LANDSC…205424NAI CONSULTING INC 401-0000-60103 -11,163.39Retention Payable06/16/21 - 2020-03 RETENTION PAYMENT…205394CONVERGINT TECHNOLOGIES …401-0000-20600 223,267.89Construction06/16/21 - 2020-03 PROGRESS PAYMENT …205394CONVERGINT TECHNOLOGIES …401-0000-60188 -153.00Retention Payable05/01-07/05/21 - 2016-03E RETENTION P…205444URBAN HABITAT 401-0000-20600 3,060.00Construction05/01-07/05/21 - 2016-03E PROGRESS PA…205444URBAN HABITAT 401-0000-60188 113.85Construction07/13/21 - 2017-04 BID SET205428PLANIT REPROGRAPHICS SYST…401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:270,050.04 Fund: 501 - FACILITY & FLEET REPLACEMENT 4,387.25City Bldg Repl/Repair07/14/21 - CH EMERGENCY REPAIRS205407H&G HOME IMPROVEMENTS I…501-0000-71103 90.00Vehicle Repair & Maintenance07/13/21 - TOW205429PLAZA TOWING 501-0000-60676 63.00Vehicle Repair & Maintenance05/2021 - CAR WASH SVCS205416LA QUINTA CAR WASH, L.P.501-0000-60676 18.00Vehicle Repair & Maintenance06/2021 - CAR WASH SVCS205416LA QUINTA CAR WASH, L.P.501-0000-60676 28.24Street Sweeper06/2021 - SWEEPER FUEL205436THE GAS COMPANY 501-0000-60678 Fund 501 - FACILITY & FLEET REPLACEMENT Total:4,586.49 Fund: 502 - INFORMATION TECHNOLOGY 91,637.00Software Licenses07/01/21-06/30/22 - HR/FINANCE SOFTW…205441TYLER TECHNOLOGIES 502-0000-60301 2,079.00Cable/Internet - Utilities07/10-08/09/21 - CH INTERNET (2546)205437TIME WARNER CABLE 502-0000-61400 82.07Cable/Internet - Utilities07/12-08/11/21 - CH CABLE (4080)205437TIME WARNER CABLE 502-0000-61400 736.30Copiers06/20-07/19/21 - CITY CLERKS COPIER205389CANON FINANCIAL SERVICES, …502-0000-60662 830.42Copiers06/2021 - METER USAGE205389CANON FINANCIAL SERVICES, …502-0000-60662 1,793.99Copiers07/2021 - CITY PRINTERS205389CANON FINANCIAL SERVICES, …502-0000-60662 24,940.00Consultants07/2021 - IT SERVICES205384ACORN TECHNOLOGY SERVICES 502-0000-60104 65.77Cable/Internet - Utilities06/02-07/01/21 - BACKUP SERVER (2183)205445VERIZON WIRELESS 502-0000-61400 1,631.02Cell/Mobile Phones06/02-07/01/21 - CITY IPADS (5587)205445VERIZON WIRELESS 502-0000-61301 2,174.28Cell/Mobile Phones06/02-07/01/21 - CITY CELL SVC (5496)205445VERIZON WIRELESS 502-0000-61301 794.80Software Licenses07/08/21 - 14 SHADOW PROTECT LICENSE…205390CDW GOVERNMENT INC 502-0000-60301 9.99Cable/Internet - Utilities07/10-08/09/21 - CH INTERNET205403FRONTIER COMMUNICATIONS…502-0000-61400 1,190.00Cable/Internet - Utilities07/03-08/02/21 - 2ND CITY INTERNET LINE205403FRONTIER COMMUNICATIONS…502-0000-61400 216.91Cable/Internet - Utilities07/04-08/03/21 - DSL SVC205403FRONTIER COMMUNICATIONS…502-0000-61400 Fund 502 - INFORMATION TECHNOLOGY Total:128,181.55 Fund: 601 - SILVERROCK RESORT 29.50Bank Fees06/2021 - SRR ARMORED SVCS205406GARDAWORLD 601-0000-60455 35 Demand Register Packet: APPKT02857 - 07/23/2021 JB 7/26/2021 12:12:12 PM Page 4 of 7 AmountVendor Name Payment Number Description (Item)Account Name Account Number 85.16Bank Fees06/2021 - SRR ARMORED SVCS205406GARDAWORLD 601-0000-60455 Fund 601 - SILVERROCK RESORT Total:114.66 Grand Total:2,464,362.95 36 Demand Register Packet: APPKT02857 - 07/23/2021 JB 7/26/2021 12:12:12 PM Page 5 of 7 Fund Summary Fund Expense Amount 101 - GENERAL FUND 1,977,353.28 201 - GAS TAX FUND 758.94 202 - LIBRARY & MUSEUM FUND 13,229.46 215 - LIGHTING & LANDSCAPING FUND 15,154.25 221 - AB 939 - CALRECYCLE FUND -10,255.72 224 - TUMF FUND 55,440.00 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (…9,750.00 401 - CAPITAL IMPROVEMENT PROGRAMS 270,050.04 501 - FACILITY & FLEET REPLACEMENT 4,586.49 502 - INFORMATION TECHNOLOGY 128,181.55 601 - SILVERROCK RESORT 114.66 Grand Total:2,464,362.95 Account Summary Account Number Account Name Expense Amount 101-0000-20304 Sales Taxes Payable 573.00 101-0000-20307 Due to Waste Manageme…1,949,185.33 101-0000-20310 MSHCP Mitigation Fee 32,904.00 101-0000-20330 Over Payments, AR Policy 22.90 101-0000-20981 United Way Deductions 42.00 101-0000-22810 Developer Deposits 1,803.75 101-0000-41505 Franchise Taxes - Burrtec -193,892.96 101-0000-43631 CVMSHCP Admin Fee -329.04 101-1002-60101 Contract Services - Admini…3,500.00 101-1002-60351 Membership Dues 62,493.80 101-1004-60129 Recruiting/Pre-Employme…32.00 101-1004-60322 Training & Education/MOU 311.01 101-1005-50221 Medical Insurance 2,113.58 101-1006-60103 Professional Services 176.35 101-1006-60400 Office Supplies 73.74 101-1007-60351 Membership Dues 120.00 101-2002-61101 Electricity - Utilities 2,487.49 101-2002-61200 Water - Utilities 537.54 101-2002-61400 Cable/Internet - Utilities 110.55 101-2002-80101 Machinery & Equipment 1,131.00 101-3002-60107 Instructors 1,048.50 101-3003-60149 Community Experiences 5,000.00 101-3005-60184 Fritz Burns Pool Maintena…5,103.00 101-3005-60427 Safety Gear 434.97 101-3005-60431 Materials/Supplies 1,087.48 101-3005-60432 Tools/Equipment 677.63 101-3005-60691 Maintenance/Services 767.96 101-3005-61102 Electric - Monticello Park -…13.23 101-3005-61103 Electric - Civic Center Park…2,869.82 101-3005-61105 Electric - Fritz Burns Park -…2,165.50 101-3005-61108 Electric - Colonel Paige - U…407.99 101-3005-61109 Electric - Community Park …3,974.14 101-3005-61110 Electric - Adams Park - Util…40.68 101-3005-61111 Electric - Velasco Park - Uti…13.62 101-3005-61113 Electric - Eisenhower Park …22.30 101-3005-61114 Electric - Desert Pride - Uti…13.10 101-3005-61201 Water -Monticello Park - …2,894.22 101-3005-61204 Water -Fritz Burns Park - …2,394.49 101-3005-61206 Water -Desert Pride - Utili…637.65 101-3005-61207 Water -Pioneer Park - Utili…996.73 101-3005-61209 Water -Community Park -…190.19 101-3005-61300 Telephone - Utilities 96.71 101-3007-60461 Marketing & Tourism Pro…23,865.58 101-3008-60115 Janitorial 21,659.06 37 Demand Register Packet: APPKT02857 - 07/23/2021 JB 7/26/2021 12:12:12 PM Page 6 of 7 Account Summary Account Number Account Name Expense Amount 101-3008-60431 Materials/Supplies 199.69 101-3008-60667 HVAC 79.00 101-3008-60691 Maintenance/Services 1,897.34 101-3008-61101 Electricity - Utilities 14,024.23 101-3008-61200 Water - Utilities 633.98 101-6002-60103 Professional Services 9,539.50 101-7003-60120 Street Cleaning/Accidents 6,291.08 101-7003-60420 Operating Supplies 487.14 101-7006-60104 Consultants 3,630.00 101-7006-60146 PM 10 - Dust Control 800.73 201-7003-60427 Safety Gear 639.42 201-7003-60429 Traffic Control Signs 119.52 202-3004-60115 Janitorial 5,076.46 202-3004-60667 HVAC 1,447.31 202-3004-61101 Electricity - Utilities 3,688.04 202-3006-60115 Janitorial 1,280.02 202-3006-61101 Electricity - Utilities 1,451.99 202-3006-61200 Water - Utilities 160.15 202-3006-61300 Telephone - Utilities 125.49 215-7004-60427 Safety Gear 184.86 215-7004-60431 Materials/Supplies 294.16 215-7004-60691 Maintenance/Services 322.66 215-7004-61116 Electric - Utilities 302.79 215-7004-61117 Electric - Medians - Utiliti…38.55 215-7004-61211 Water - Medians - Utilities 14,011.23 221-0000-41506 Burrtec AB 939 Fee -10,255.72 224-0000-20320 TUMF Payable to CVAG 55,440.00 226-0000-43120 EMP Grant 0.00 226-0000-60432 Tools/Equipment 9,750.00 401-0000-20600 Retention Payable -11,316.39 401-0000-60103 Professional Services 50,565.00 401-0000-60188 Construction 230,801.43 501-0000-60676 Vehicle Repair & Mainte…171.00 501-0000-60678 Street Sweeper 28.24 501-0000-71103 City Bldg Repl/Repair 4,387.25 502-0000-60104 Consultants 24,940.00 502-0000-60301 Software Licenses 92,431.80 502-0000-60662 Copiers 3,360.71 502-0000-61301 Cell/Mobile Phones 3,805.30 502-0000-61400 Cable/Internet - Utilities 3,643.74 601-0000-60455 Bank Fees 114.66 Grand Total:2,464,362.95 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**2,191,828.92**None****None** 111205P 12,670.00Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014) 141513P 1,895.00Professional Expense SilverRock Way Infra/Street Improvements 151603P 37.50Professional Expense La Quinta Village Complete St-ATPSBIL-5433(020) 151609P 3,802.50Professional Expense La Quinta X Park 18-002E 1,803.75TRAVERTINE CORPORATION EXP TRAVERTINE CORPORATION 201603CT 3,060.00Construction Expense La Quinta Landscape Renovation Improvement 201603P 3,810.00Professional Expense La Quinta Landscape Renovation Improvement 201603RP -153.00Retention Payable La Quinta Landscape Renovation Improvement 201608P 1,097.50Professional Expense SilverRock Event Space 201701P 1,160.00Professional Expense Washington Street at Fred Waring Drive 201704CT 113.85Construction Expense Eisenhower Retention Basin Landscape Improvements 201704P 1,605.00Professional Expense Eisenhower Retention Basin Landscape Improvements 38 Demand Register Packet: APPKT02857 - 07/23/2021 JB 7/26/2021 12:12:12 PM Page 7 of 7 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name 201804E 164.86Landscape & Lighting Median Island …Landscape & Lighting Median Island Improvements 201905P 2,847.50Professional Expense Highway 111 Corridor Area Plan Implementation 201907P 4,717.50Professional Expense Fire Station 70 Revitalization 201919P 990.00Professional Expense Regional Scour Analysis 201924P 1,365.00Professional Expense 5 Year Pavement Management Update 202001P 812.50Professional Expense Monroe Street Pavement Rehab (Ave 52, Ave 53) 202003CT 223,267.89Construction Expense Citywide Public Safety Camera System 202003P 2,042.50Professional Expense Citywide Public Safety Camera System 202003RP -11,163.39Retention Payable Citywide Public Safety Camera System 202007P 502.50Professional Expense SilverRock Retention Basin Soil Stabilization 2021PMPP 11,210.00Professional Expense FY20/21 Pavement Management Plan 2122TMICT 4,359.69Construction Expense FY21/22 Traffic Maintenance Improvements CSA152E 515.38CSA 152 Expenses CSA 152 Project Tracking Grand Total:2,464,362.95 39 7/26/2021 7:10:52 PM Page 1 of 2 Payment Reversal Register City of La Quinta APPKT02851 - 07/19/21 JB Canceled Payables Vendor Set:01 - Vendor Set 01 Bank:APBNKBOW - APBNK- BOW 08116 Vendor Number CLEARSOURCE FINANCIAL CONSULTING Total Vendor Amount -1,950.00 Vendor Name Check 204190 07/19/2021 -1,950.0003/05/2021 07/19/2021 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date UFS0121-403-R 03/05/202102/18/21 - STVR PERMIT FEE STUDY BP 2 1,950.0002/18/2021 09321 Vendor Number MEZA, MARIA Total Vendor Amount -125.00 Vendor Name Check 204291 07/19/2021 -125.0003/12/2021 07/19/2021 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 062819B-R 03/12/202106/28/19 - FINAL CLAIM WSA RELOC PRJ 125.0006/28/2019 40 Payment Reversal Register Packet: APPKT02851 - 07/19/21 JB 7/26/2021 7:10:52 PM Page 2 of 2 Bank Code Summary Canceled Payables Payables Left To Pay AgainBank Code Total APBNKBOW -2,075.00 0.00 -2,075.00 -2,075.00 0.00Report Total:-2,075.00 41 City of La Quinta Bank Transactions 07/12 – 07/23/2021 Wire Transaction Listed below are the wire transfers from 07/12 – 07/23/2021. Wire Transfers: 07/12/2021 - WIRE TRANSFER - CALPERS $ 4,477.01 07/12/2021 - WIRE TRANSFER - CALPERS $ 13,332.13 07/12/2021 - WIRE TRANSFER - CALPERS $ 20,034.27 07/12/2021 - WIRE TRANSFER - LQCEA $ 423.00 07/12/2021 - WIRE TRANSFER - ICMA $ 3,991.96 07/13/2021 - WIRE TRANSFER - TEXAS LIFE INSURANCE $ 849.25 07/13/2021 - WIRE TRANSFER - AMERICAN FIDELITY $ 3,226.56 07/14/2021 - WIRE TRANSFER - AMERICAN FIDELITY $ 1,545.52 07/19/2021 - WIRE TRANSFER - LANDMARK $ 154,075.69 07/23/2021 - WIRE TRANSFER - CALPERS $ 4,712.26 07/23/2021 - WIRE TRANSFER - CALPERS $ 14,050.09 07/23/2021 - WIRE TRANSFER - CALPERS $ 21,274.44 TOTAL WIRE TRANSFERS OUT $ 241,992.18 ATTACHMENT 2 42 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO AWARD MAINTENANCE AND/OR REPAIR WORK TO CREATIVE LIGHTING & ELECTRICAL, INC. FOR UP TO $100,000 IN FISCAL YEAR 2021/22, WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER RECOMMENDATION Authorize the Public Works Department to award maintenance and/or repair work to Creative Lighting & Electrical, Inc., for up to $100,000 in fiscal year 2021/22 when they are the qualified and/or lowest bidder. EXECUTIVE SUMMARY •Per the purchasing policy, amounts paid to vendors/contractors over $50,000 must be approved by Council. •On May 18, 2021, Council approved a one-year contract extension with Creative Lighting & Electrical, Inc., (Creative) for Project No. 2018-30 Landscape & Lighting Assessment District (L&L) Lighting Maintenance Services in the amount of $68,006. •Staff requests authority to award maintenance and/or repair work to Creative for up to $100,000 should they submit a qualified and/or lowest bid. FISCAL IMPACT The appropriate accounts will be charged depending on the services rendered. The combined contract totals awarded to Creative in FY 2021/22 shall not exceed $168,006. BACKGROUND/ANALYSIS Creative provides quality work and is contracted with the City for lighting maintenance services. CONSENT CALENDAR ITEM NO. 3 43 The L&L lighting maintenance contract allows for additional work, such as light fixture replacement, and electrical repairs on request, however, the dollar amount for additional work is dependent on the scope of work identified rather than a specific amount incorporated in the contract. Creative may also submit bids for project and/or additional work which is included in the 2021/22 budget, such as vandalism repair, and/or electrical repairs and upgrades in Citywide parks and buildings which is not included in their contract. Staff requests authorization to award maintenance and/or repair work to Creative for an additional $100,000 should they be the qualified and/or lowest bidder. Each project would be subject to the City’s current purchasing policy. Creative could also perform emergency repairs, and/or a variety of other electrical work and comply with prevailing wage requirements. ALTERNATIVES Staff could request approval from Council for any future work awarded to Creative on a per project basis. However, this approach will delay work schedules. Prepared by: Dianne Hansen, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer 44 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO AWARD MAINTENANCE AND/OR REPAIR WORK TO VINTAGE ASSOCIATES, INC. FOR UP TO $100,000 IN FISCAL YEAR 2021/22, WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER RECOMMENDATION Authorize the Public Works Department to award maintenance and/or repair work to Vintage Associates, Inc. for up to $100,000 in fiscal year 2021/22 when they are the qualified and/or lowest bidder. EXECUTIVE SUMMARY •Per the purchasing policy, amounts paid to vendors/contractors over $50,000 must be approved by Council. •On May 18, 2021, Council approved a one-year contract extension with Vintage Associates, Inc. (Vintage) for Project No. 2018-32 Parks Landscape Maintenance Services Contract (Contract). •Staff requests authority to award Vintage maintenance and/or repair work to Vintage for up to $100,000 should they submit a qualified and/or lowest bid. FISCAL IMPACT The appropriate accounts will be charged depending on the services rendered. Award of additional contracts to Vintage in FY 2021/22 shall not exceed $100,00. BACKGROUND/ANALYSIS Vintage provides quality work and is contracted with the City for Citywide Park Landscape Maintenance. CONSENT CALENDAR ITEM NO. 4 45 The contract allows for additional work, such as top dressing on sports fields, plant replacement on request, and irrigation repairs, however, the dollar amount for additional work is not specified or incorporated in the contract. Vintage may also submit bids for extra work which is included in the FY 2021/22 budget but is not included in their contract. Staff requests authorization to award maintenance and/or repair work to Vintage for an additional $100,000 should Vintage be the qualified and/or lowest bidder in FY 2021/22. Each project would be subject to the C ity’s current purchasing policy. Vintage is able to perform additional work such as irrigation, turf, and landscape plant and ground cover replacement, and comply with prevailing wage requirements. ALTERNATIVES Staff could request approval from Council for any extra future work awarded to Vintage on a per project basis. However, this approach will delay work schedules. Prepared by: Dianne Hansen, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer 46 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO AWARD TO PWLC II, INC. UP TO $150,000 IN ADDITIONAL WORK IN FISCAL YEAR 2021/22, AS A SINGLE SOURCE FOR MEDIAN LANDSCAPE RESTORATION WITHIN THE LIGHTING & LANDSCAPE ASSESSMENT DISTRICT 89-1 AND FOR MAINTENANCE AND REPAIR WORK WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER RECOMMENDATION Authorize the Public Works Department to award to PWLC II, Inc. up to $150,000 in additional work during fiscal year 2021/22, as a single source for median landscape restoration within the Lighting & Landscape Assessment District 89-1, and for maintenance and repair work when they are the qualified and/or lowest bidder. EXECUTIVE SUMMARY •Per the purchasing policy, amounts paid to vendors/contractors over $50,000 must be approved by Council. •On May 18, 2021, Council approved a one-year contract extension with PWLC II, Inc. (PWLC) for Project No. 2018-30 Lighting & Landscape Assessment District 89-1 (L&L) Landscape Maintenance Services. •Staff requests authority to award PWLC up to $150,000 in maintenance and repair work when they are the qualified and/or lowest bidder; and to utilize PWLC as a single source for landscape renovations within L&L areas. FISCAL IMPACT The appropriate accounts will be charged depending on the services rendered. Award of additional contracts to PWLC in FY 2021/22 shall not exceed $150,000. CONSENT CALENDAR ITEM NO. 5 47 BACKGROUND/ANALYSIS PWLC provides quality work and is contracted with the City for L&L landscape maintenance services. The landscape contract allows for additional work on request, such as plant replacement, tree removal, irrigation repairs, and emergency callouts. However, the dollar amount for additional work is not specified. To ensure consistency of landscape renovations, staff requests authorization to utilize PWLC as a single source for landscape renovations within the L&L. PWLC may also submit proposals for other City projects such as Capital Improvement Projects, or weed abatement, which are included in the 2021/22 budget but are not included in their contract. Staff requests authorization to award PWLC up to $150,000 for work over the contract price for median restoration and/or for proposals submitted for work should PWLC be the qualified and/or lowest bidder in 2021/22. Each project would be subject to the City’s current purchasing policy. PWLC is able to perform additional work for weed abatement, irrigation installation and/or repair, turf renovation, landscape plant and ground cover replacement for any City project, and comply with prevailing wage requirements. ALTERNATIVES Staff could request approval from Council for any future work awarded to PWLC on a per project basis. However, this approach will delay project completion schedules. Prepared by: Dianne Hansen, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer 48 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: APPROVE CHANGE ORDER NO. 2 TO CONTRACT WITH CONVERGINT TECHNOLOGIES AND ACCEPT CITYWIDE PUBLIC SAFETY CAMERA SYSTEM PROJECT NO. 2020-03 RECOMMENDATION Approve Change Order No. 2 in an amount not to exceed $37,036; accept the Citywide Public Safety Camera System Project as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $65,952, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY •The Citywide Public Safety Camera System project included placement of 105 new cameras at the following locations (Attachment 1): ✓All signalized and Major Roundabout Intersections: 58 ✓Fritz Burns Park: 4 ✓La Quinta Park: 6 ✓City Hall: 13 ✓Wellness Center: 6 ✓Library: 5 ✓La Quinta Museum and Lumber Yard: 8 ✓Sports Complex: 4 ✓Eisenhower Drive and Calle Sinaloa: 1 •Change Order No. 2 (Attachment 2) includes time and material for needed work to complete the fiber network to camera locations and to provide adequate radio coverage at the Museum. •The work is complete and Council acceptance will close the contract and allow final payment, and maintenance period will continue, ending on July 2, 2024. FISCAL IMPACT The following is the financial accounting for Project No. 2020-03: CONSENT CALENDAR ITEM NO. 6 49 Original Contract Amount $1,211,296 Change Order No. 1 $ 70,710 Change Order No. 2 $ 37,036 Final Contract Amount $1,319,042 Project Budget $1,372,296 Final Contract Amount ($1,319,042) Design & Professional Costs ($ 34,895) Inspection, Survey, Plans, & Other Construction Costs ($ 10,197) Anticipated Funds Remaining* $ 8,162 * All costs to date have been accounted for and no further costs are anticipated. There are adequate funds to close this project; the final retention amount of $65,952 will be paid from account number 401-0000-20600. BACKGROUND/ANALYSIS On February 16, 2021, Council awarded a $1,211,296 contract to Convergint Technologies. On March 16, 2021, a Notice to Proceed was issued with a 60-working day completion time starting on March 22, 2021 and ending on June 14, 2021. The project was deemed substantially complete on July 2, 2021. No liquidated damages or early completion incentives are recommended. Contract Change Order No. 1 allowed for additional circuits and strand fiber at various locations; also extending the contract completion date to July 2, 2021. Contract Change Order No. 2 will be in an amount not to exceed $37,036 for time and material work done during the project. This work was needed to complete the fiber network to the camera locations at the Village roundabouts and to complete the radio coverage from the Museum. Staff is waiting on the contractor’s sub to submit final invoices for the work. The project construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five days after the Notice of Completion is recorded. ALTERNATIVES Staff does not recommend an alternative. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map 2.Change Order No. 2 50 332040910542141141535361832295217305428271913326768313725241212533823474849505111424645341644224339AVENIDA BERMUDASCALLE TECATEAVENIDA MONTEZUMA CALLE SINALOACALLE TAMPICOJEFFERSON STREET JEFFERSON STREET AVENUE 54MADISON STREET AIRPORT BOULEVARDEISENHOWER DRIVEAVENUE 52PARK AVENUE WASHINGTON STREET AVENUE 48AVENUE 49WASHINGTON STREETAVENUE 47BLACKHAWK WAYADAMS STREET MILES AVENUEFRED WARING DRIVEHIGHWAY 111AVENUE 50DUNE PALMS ROADSILVERROCK WAYDESERT CLUB DRIVE 555657P1P2F1-3F4F5NOTE: IMAGES NOTDRAWN TO SCALEEXISTING INTERSECTIONPROPOSED CAMERA LOCATIONAT INTERSECTIONPARK/FACILITYTOTAL CAMERAS:BASE BID - 80ADDITIVE ALTERNATE - 25OVERALL - 105ATTACHMENT 1ATTACHMENT 151 52 Sheet 1 of 2 CONTRACT: Citywide Public Safety Camera System PROJECT #: 2020-03 CONTRACTOR: Convergint Technologies 1667 N. Batavia St Orange, CA 92867 CONTRACT CHANGE ORDER NO. 2 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE This Contract Change Order allows for repair of fiber conduit at City Hall to Wellness Center Total $2,832.88 This Contract Change Order allows for install of SM fiber from existing communication pullbox to new enclosure on streetlight at 4 locations Total $20,571.07 This Contract Change Order allows for furnishing, installing, programming, and commissioning materials Total $8,738.00 This Contract Change Order allows for install breaker in cabinet and run wire at 7 locations Total $4,894.40 By reason of this contract change order the time of completion is adjusted as follows: - 0 - days added to contract time. The contract completion date shall be: 07/02/2021 Submitted By: Date: Approved By: Date: We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be note d above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: Title: Contractor: Date: Original Contract Amount $1,211,295.79 Change Order No. 1 $ 70,710.00 Add This Change Order No. 2 $ 37,036.35 Revised Contract Total $1,319,042.14 ATTACHMENT 2 53 54 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: APPROVE CHANGE ORDER NO. 6 AND NO. 7 TO CONTRACT WITH JONES BROS CONSTRUCTION COMPANY FOR THE SILVERROCK WAY STREET IMPROVEMENTS PROJECT NO. 2014-13/141513 FOR SEWER AND WATER ADDITIONAL WORK REQUESTS AND AUTHORIZE THE RELEASE OF RETENTION FOR WORK COMPLETE RECOMMENDATION Approve Change Order No. 6 in the amount of $37,673 and Change Order No. 7 in the amount of $73,837 to Contract with Jones Bros Construction Company for the SilverRock Way Street Improvements backbone infrastructure Project 2014-13 for additional work requests for additional water line improvements requested for the SilverRock Development and to complete sewer line tie-in requirements; authorize the City Manager to execute the change orders; and authorize staff to release retention in the amount of $223,710, thirty-five days after the August 3rd Council meeting. EXECUTIVE SUMMARY •On February 4, 2020, a contract was awarded to Jones Bros Construction Company (Contractor) for construction of the SilverRock Way Street Improvements backbone infrastructure (Project) (Attachment 1). •The base bid and Change Orders No. 1 through 5 are now substantially complete. Staff is requesting authorization to release retention for completed work, prior to notice of completion, so that work for Change Order No.7 can be completed without adversely impacting the Contractor. Retention would be held on Change Order No.7 work until official acceptance of the project. •Change Order No. 6 (Attachment 2) includes additional water line construction for the SilverRock Development for $37,673. •Change Order No. 7 (Attachment 3) includes the additional work request to replace valves along an existing sewer main to satisfy the Tri-Party Agreement with Coachella Valley Water District (CVWD) and the SilverRock Development for $73,837. FISCAL IMPACT There are sufficient funds in the project budget (Account No. 401-0000-60188, Project No. 141513) for the combined change order in the amount of $111,510: CONSENT CALENDAR ITEM NO. 7 55 Budget 2002 Bond Proceeds $ 6,753,700 Developer Agreement $ 906,341 Total Budget: $ 7,660,041 The following is a list of all change orders to date: Total Contract Original Contract Amount: $ 3,994,466 Change Order No. 1 through 5: $ 442,056 This Contract Change Order No. 6: $ 37,673 This Contract Change Order No. 7: $ 73,837 Final Contract Amount: $ 4,548,032 If these Change Orders are authorized, there will be $34,000 remaining in Contingency. BACKGROUND/ANALYSIS Change Order No. 1 was for storm drain material change, idle time, sewer alignment change, and miscellaneous additional work requests. Change Orders No. 2 and No. 3 were for the construction of retention basins along SilverRock Way near Jefferson Street and the SilverRock Driving Range. Change Order No. 4 was to construct dry utility sleeves and landscape irrigation sleeves for future use, lowering of Coachella Valley Water District (CVWD) irrigation lines, and deletion of bid items 23-25. Change Order No. 5 is for additional work request items on the sewer line, water line, and cost incurred by Contractor for delay. Proposed Change Order No. 6 is a quantity adjustment for additional water line installation for the SilverRock Development. Proposed Change Order No. 7 is a requirement by CVWD and satisfies the Tri- Party Agreement for the SilverRock Development. The replacement of the valves was the most cost effective and least complicated alternative. Having the Contractor perform the work removed the need to prepare and submit all new plans to CVWD for review and approval. ALTERNATIVES Council may elect to not approve Proposed Change Order No. 6 and 7 and direct Staff to bid the work. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1.Project Vicinity Map 2.Change Order No. 6 3.Change Order No. 7 56 ATTACHMENT 1 SilverRock Way Infrastructure Street Improvements (Project No. 2014-17) 57 58 CONTRACT: SilverRock Way Street Improvements PROJECT NO. 2014-13 CONTRACTOR: Jones Bros Construction Company 85900 Jones Court Coachella, CA 92236 CONTRACT CHANGE ORDER NO. 6 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE -This Contract Change Order allows for changes made to water quantities Total $37,673.50 Total $37,673.50 By reason of this contract change order the time of completion is adjusted as follows: - 0 - days added to contract time. The contract completion date shall be: 6/9/2021 Submitted By: Date: Approved By: Date: We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: Title: Contractor: Date: _____ Original Contract Amount $3,994,465.67 Contract Change Order No. 1 $69,116.55 Contract Change Order No. 2 $39,238.00 Contract Change Order No. 3 $69,437.00 Contract Change Order No. 4 $135,710.00 Contract Change Order No. 5 $128,554.50 Add This Change Order No. 6 $37,673.50 Revised Contract Total $4,474,195.22 ATTACHMENT 2 59 60 CONTRACT: SilverRock Way Street Improvements PROJECT NO. 2014-13 CONTRACTOR: Jones Bros Construction Company 85900 Jones Court Coachella, CA 92236 CONTRACT CHANGE ORDER NO. 7 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE -This Contract Change Order allows for tee replacement at Avenue 52 and Jefferson Total $73,837.00 Total $73,837.00 By reason of this contract change order the time of completion is adjusted as follows: - 0 - days added to contract time. The contract completion date shall be: 6/9/2021 Submitted By: Date: Approved By: Date: We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: Title: Contractor: Date: _____ Original Contract Amount $3,994,465.67 Contract Change Order No. 1 $69,116.55 Contract Change Order No. 2 $39,238.00 Contract Change Order No. 3 $69,437.00 Contract Change Order No. 4 $135,710.00 Contract Change Order No. 5 $128,554.50 Contract Change Order No. 6 $37,673.50 Add This Change Order No. 7 $73,837.00 Revised Contract Total $4,548,032.22 ATTACHMENT 3 61 PROPOSAL NO. JONES BROS. CONSTRUCTION CO. GRADING, PAVING, UNDERGROUND AND EQUIPMENT RENTALS 85-900 Jones Court, Coachella, Ca 92236 PO Box 905 (760) 347-2291 3405 a Lie 406921 CONTRACT NO. PROPOSAL SUBMITTED TO: PHONE NAME: City of La Quinta ADDRESS: 78495 Calle Tampico PROJECT Silverrock LOCATION: La Quinta DATE July 21 2021 CITY AND STATE: ARCHITECT/ENGINEER: DATE OF PLANS La Quinta, California 92253 ATTENTION: PROJECT PLANS NO. AND TITLE Lorissa Gruehl and Ubaldo Ayon Replace Tee at Ave 52 and Jefferson St We hereby propose to furnish the necessary equipment, labor, and materials required to perform the following works: ITEM # DESCRIPTION QUANTITY UNIT PRICE 1.) INSTALL 18" PLUG VALVES FLxFL 2 EA INSTALL 18" TEE FLxFL 1 EA INSTALL 18" ADAPTER FLxFL 2 EA INSTALL 18" SLEEVES 2 EA INSTALL 18" MEGALUG 6 EA INSTALL 18" BOL TS,NUTS AND GASKETS SETS 6 EA (STAINLESS STEEL) INSTALL 18" TEE BOLTS (STAINLESS STEEL) 6 EA INSTALL 14" X 18" REDUCER 1 EA INSTALL 14" NUT, BOLT AND GASKET SET 1 EA INSTALL 14" ADAPTER FLx MJ 1 EA INSTALL 14" SLEEVE 1 EA INSTALL 14" TEE BOLT SETS 3 EA INSTALL 18" PIPE 40 LF INSTALL 14" PIPE 20 LF TOTAL PARTS LS $ 43,128.00 2.) TRAFFIC CONTROL LS $ 2,956.00 3.) BOLT FITTINGS LS $ 2,601.00 4.) PUSH EXISTING LANDSCAPE ROCK TO ADJACENT LS $ 25,152.00 OF WORK AREA, EXCAVATE, REMOVE AND REPLACE TEE. BACKFILL AND COMPACT LANDSCAPE RESTORATION BY OTHERS EXISTING SEWER TO BE SHUT OFF BY CVWD TOTAL Buyer and Seller agree that the general terms and conditions attached, hereof are part of this agreement are thoroughly understood. Notice: Additional Terms and Conditions are Attached. Read Before Signing --Buyer to sign both sides. ACCEPTED FOR BUYER By Submitted By NO PLAN TOTAL PRICE $43,128.00 $2,956.00 $2,601.00 $25,152.00 $73,837.00 62 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT, LOCATED AT THE LA QUINTA TOPAZ DEVELOPMENT, ON THE SOUTH SIDE OF MILES AVENUE AND WEST SIDE OF DUNE PALMS ROAD (PROJECT NO. 2016-03F) RECOMMENDATION Approve plans, specifications, engineer’s estimate, and authorize Staff to bid the La Quinta Landscape Renovation Improvements Project No. 2016-03F, located at the La Quinta Topaz Development, on the south side of Miles Avenue and west side of Dune Palms Road. EXECUTIVE SUMMARY •This sixth phase of the Measure G funded La Quinta Landscape Renovation project is located at the La Quinta Topaz Development on the south side of Miles Avenue, the entrance on Desert Crest Drive at Dune Palms Road, the entrance on Desert Stream Drive at Dune Palms Road, west side of Dune Palms Road, and one (1) retention basin south of the Topaz Development. (Attachment 1). •The project includes: o Approximately 130,000 square feet of parkway and retention basin; of which 24,000 square feet is turf, will be converted to the Desert Oasis plant palette o Wall cleaning and painting FISCAL IMPACT The 2020/21 Capital Improvement Program (CIP) allocates $8,554,792 to Landscape Renovation projects, $7,635,558.25 of Measure G Funds, $426,072.91 of General Funds, $479,660.84 of CVWD reimbursement, and $13,500 of Arts in Public Places Funds. The following is the project budget: Total Budget (All Phases) Phase 6 – Topaz* Professional: $ 462,757 $ 15,000 Design: $ 597,106 $ 86,692 Inspection/Testing/Survey: $ 582,178 $ 116,363 Construction: $ 5,984,558 $1,193,469 Contingency: $ 928,193 $ 119,347 Total Budget: $ 8,554,792 $1,530,871 CONSENT CALENDAR ITEM NO. 8 63 *Note: ✓Approximately $3,800,000 is expected to be available for the construction of Landscape Renovation Turf Conversion projects (Desert Pride, Sierra Del Rey, and Marbella). ✓Staff anticipates about $48,000 in Coachella Valley Water District (CVWD) turf rebates. BACKGROUND/ANALYSIS The 2020/21 CIP prioritizes renovating the parkways in north La Quinta over the next year. These improvements will entail converting turf to the Desert Oasis landscape palette, which uses hardscape textures with minimal planting to create an aesthetically pleasing environment with lower installation, long- term maintenance, and water costs. Wall cleaning/painting complete the renovation effort. The parkway renovation effort is divided into seven phases. The sixth phase was divided into three sub phases Desert Pride, Sierra Del Rey and Marbella, and Topaz. The seventh phase, located at the Cactus Flower Development, will be under design at the end of 2021. Contingent upon approval to advertise the project for bid on August 3, 2021, the following is the project schedule: Council Bid Authorization August 3, 2021 Bid Period August 4 to September 7, 2021 Council Considers Project Award September 21, 2021 Execute Contract and Mobilize September 22 to November 1, 2021 Construction (120 Working Days) November 2021 to February 2022 Accept Improvements February 2022 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, Public Works Director/ City Engineer Attachment: 1. Vicinity Map 64 *IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS Legend Notes REPORT PRINTED ON...4/5/2019 11:12:16 AM Attachment 1 - Vicinity Map Topaz Landscape Renovation 0 3,0091, 505 Feet Blueline Streams City Areas World Street Map ATTACHMENT 1 ATTACHMENT 165 66 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE JEFFERSON STREET AT AVENUE 53 ROUNDABOUT PROJECT (PROJECT NO. 2017-09) RECOMMENDATION Approve plans, specifications, engineer’s estimate, and authorize Staff to bid the Jefferson Street at Avenue 53 Roundabout Project. EXECUTIVE SUMMARY •The Jefferson Street at Avenue 53 Roundabout Project entails construction of a roundabout at the intersection of Jefferson Street , SilverRock Way and Hideaway entrance. (Attachment 1) •The Project improvements also include drainage, landscape, striping, and lighting enhancements. FISCAL IMPACT The Fiscal Year 2017/18 and 2021/22 Capital Improvement Program allocates $2,651,617, of which $1,146,497 is allocated from Measure A Funding, $357,500 from SB1 Road Maintenance Funding, $630,650 from General Funds, $5,000 from Arts in Public Places Funds, $430,000 from Transportation Funds, and $81,970 from Developer Funds. The following is the project budget: Total Budget Professional: $ 64,300 Design: $ 188,375 Inspection/Testing/Survey: $ 80,000 Construction: $ 2,154,203 Contingency: $ 164,739 Total Budget: $ 2,651,617 67 CONSENT CALENDAR ITEM NO. 9 ITEM PULLED FROM AGENDA BACKGROUND/ANALYSIS In 2014, Council approved an agreement with SilverRock Development Company, which requires the City to fund the design and construction of SilverRock Way, a public roadway that will be owned and maintained by the City. In August 2016, the City entered into an Agreement with Michael Baker International to finish designing these improvements. One of the unanswered questions was the Jefferson/Avenue 53 intersection, located at the Hideaway entrance. One option entailed constructing a signalized intersection; however, this configuration would impact traffic flow at the Jefferson/Avenue 52 roundabout. A traffic analysis indicated that in order to maintain acceptable traffic flow at the Jefferson/Avenue 52 intersection, the roundabout would need to be converted to a four-way signalized intersection; therefore, a roundabout was chosen as the solution at Avenue 53 to compliment the roundabout at Avenue 52. Work also includes reducing the lanes on Jefferson Street from a 6-lane road to a 4-lane road between Avenue 52 and Avenue 54. This configuration allows for buffered bike and golf cart lanes. Construction will be phased to allow for parking access during the American Express Golf Tournament. Contingent upon approval to advertise the project for bid on August 3, 2021, the following is the project schedule: Council Bid Authorization August 3, 2021 Bid Period August 4 to September 7, 2021 Council Considers Project Award September 21, 2021 Execute Contract and Mobilize September 22 to November 1, 2021 Construction (120 Working Days) November to April 2022 Accept Improvements April 2022 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map 68 MBAKERINTL.COM 75410 Gerald Ford Drive, Suite 100 Palm Desert, CA 92211 Phone: (760) 346-7481 PREPARED BY: JEFFERSON STREET ROUNDABOUT ATTACHMENT 1 ATTACHMENT 1 69 70 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE SILVERROCK RETENTION BASIN SOIL STABILIZATION PROJECT, LOCATED AT THE SOUTHEAST CORNER OF AVENUE 52 AND SILVERROCK WAY (PROJECT NO. 2020-07) RECOMMENDATION Approve plans, specifications, engineer’s estimate, and authorize Staff to bid the SilverRock Retention Basin Soil Stabilization Project located at the southeast corner of Avenue 52 and SilverRock Way. EXECUTIVE SUMMARY •At the February 16, 2021 Council meeting, Herman Design Group presented four retention basin design options; Council approved Option 4 (Attachment 1). •Option 4 retention basin for this location (Attachment 2) includes: o Adding shrubs to upper half of slope on Avenue 52 and along parking area; o The east slope remaining in its current natural state; o Utilizing a hydroseed mix with rotor irrigation on the balance of the slopes FISCAL IMPACT The 2020/21 Capital Improvement Program (CIP) allocates $437,250 of Measure G Funds. The following is the project budget: Total Budget Design: $ 30,000 Professional: $ 23,250 Construction: $ 307,000 Inspection/Testing/Survey: $ 29,250 Contingency: $ 47,750 Total Budget: $ 437,250 CONSENT CALENDAR ITEM NO. 10 71 BACKGROUND/ANALYSIS On November 4, 2020, the FAC discussed the proposed SilverRock Venue Site Project Phase II improvements and prioritization. During this meeting, the FAC requested the formation of an FAC SilverRock Venue Site Subcommittee to further review and provide recommendations on any future Phase II improvements and additional appropriation of Measure G funds. Commissioners Mills, Way, and Rosen were appointed to the Subcommittee. The Soil Stabilization Project was identified as a priority improvement, and Council appropriated Measure G funds in the amount of $10,000 at the December 1, 2020 meeting to complete the preliminary design. Hermann Design Group prepared four preliminary design options for consideration. On February 16, 2021 council approved funding in the amount of $427,250 for the recommended Option 4. The plans, specifications, and estimate are now ready for bid. Contingent upon approval to advertise the project for bid on August 3, 2021, the following is the project schedule: Council Bid Authorization August 3, 2021 Bid Period August 4 to September 7, 2021 Council Considers Project Award September 21, 2021 Execute Contract and Mobilize September 22 to November 1, 2021 Construction (120 Working Days) November 2021 to April 2022 Accept Improvements April 2022 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, Public Works Director/ City Engineer Attachment: 1. Herman Design Group – Option 4 2.Vicinity Map 72 ATTACHMENT 1SILVERROCK RETENTION BASIN SOIL STABILIZATION PROJECT VICINITY MAP 73 74 ATTACHMENT 2Option 4 75 76 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: AWARD CONTRACT TO UNIVERSAL CONSTRUCTION ENGINEERING FOR THE EISENHOWER BASIN FENCE AND DRAINAGE IMPROVEMENTS PROJECT NO. 2017-04 RECOMMENDATION Award a contract to Universal Construction Engineering in the amount of $252,901.20 for the Eisenhower Basin Fence and Drainage Improvements Project No. 2017-04; and authorize the City Manager to execute the contract. EXECUTIVE SUMMARY •This project includes the following: o Completes the drainage improvements at the Eisenhower Retention Basin by constructing catch basins at Avenida Fernando and Coachella Drive (Attachment 1). o Installs a wrought iron fence along the north side of Avenida Fernando to secure the last remaining opening on the retention basin site; and constructs a concrete driveway with gate to allow for maintenance access. o Constructs a curb cut and u-gutter on the north side of Calle Tampico between Eisenhower Drive and Avenida Bermudas to alleviate drainage water collecting at a low point. •Universal Construction Engineering of Indio, California, submitted the lowest responsible and responsive bid at $252,901.20 (Attachment 2). FISCAL IMPACT The Fiscal Year 2017/18 Capital Improvement Program allocates $750,000 from Measure G Funding. The following is the anticipated project budget: Total Budget Professional: $ 39,500 Design: $ 55,000 Inspection/Testing/Survey: $ 50,000 Construction: $ 252,902 Contingency*: $ 352,598 Total Budget: $ 750,000 CONSENT CALENDAR ITEM NO. 11 77 *Staff anticipates approximately $270,000 to be available for other projects after removal of the landscaping component and anticipation that actual contingency will not exceed 20% of project costs. BACKGROUND/ANALYSIS The original scope of the project included removing portions of the block wall to allow for surveillance on the west side of Eisenhower Drive along the newly constructed Eisenhower retention basin between Avenida Fernando and Coachella Drive. It has been determined that if the site is secured with a fence along the perimeter, the openings would not be necessary and subsequently the landscaping would not be necessary. This project will include a catch basin at Avenida Fernando and Coachella Drive to mitigate additional drainage concerns at those intersections. The La Quinta Resort will be able to connect to the catch basin on Avenida Fernando to alleviate drainage issues they currently experience west of the project limits. This project also mitigates drainage issues on Calle Tampico by providing a curb cut to allow drainage water to by-pass a low spot on the road. On July 1, 2021, staff solicited construction bids from qualified contractors. The City received 4 bids on July 26, 2021. Universal Construction Engineering of Indio, California, submitted the lowest responsible and responsive bid at $252,901.20. Contingent upon award of the project on August 3, 2021, the following is the project schedule: Council Considers Project Award August 3, 2021 Execute Contract and Mobilize August 3 to August 27, 2021 Construction (40 Working Days) August to October 2021 Accept Improvements November 2021 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Bid Comparison Summary 78 ATTACHMENT 1 79 80 Bid Opening Date: 7/26/2021 Eisenhower Basin Fence and Drainage Improvements City Project No. 2017-04 ATTACHMENT 2 Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Mobilization LS 1 40,000.00$ 40,000.00$ 14,600.00$ 14,600.00$ 12,000.00$ 12,000.00$ 40,000.00$ 40,000.00$ 30,000.00$ 30,000.00$ 2 Traffic Control LS 1 20,000.00$ 20,000.00$ 15,400.00$ 15,400.00$ 15,000.00$ 15,000.00$ 19,000.00$ 19,000.00$ 6,500.00$ 6,500.00$ 3 Dust Control LS 1 10,000.00$ 10,000.00$ 3,850.00$ 3,850.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 4 Clearing and Grubbing LS 1 10,000.00$ 10,000.00$ 24,300.00$ 24,300.00$ 8,000.00$ 8,000.00$ 8,000.00$ 8,000.00$ 12,000.00$ 12,000.00$ 5 Sawcut, Remove and Dispose of Existing Concrete Walkway, Ramp, and Cross-Gutter SF 1,464 5.00$ 7,320.00$ 5.00$ 7,320.00$ 5.50$ 8,052.00$ 8.00$ 11,712.00$ 8.00$ 11,712.00$ 6 Sawcut, Remove and Dispose of Existing Curb and Curb & Gutter LF 187 20.00$ 3,740.00$ 10.00$ 1,870.00$ 25.00$ 4,675.00$ 40.00$ 7,480.00$ 15.00$ 2,805.00$ 7 Sawcut, Remove and Dispose of Existing Asphalt Concrete Pavement SF 112 $ 5.00 $560.00 $7.25 812.00$ $5.50 616.00$ $26.00 2,912.00$ $28.00 3,136.00$ 8 Grading and Subgrade Preparation LS 1 15,000.00$ 15,000.00$ 13,600.00$ 13,600.00$ 15,000.00$ 15,000.00$ 9,000.00$ 9,000.00$ 25,000.00$ 25,000.00$ 9 Construct Type A3-6 Curb per Caltrans Std. A87A LF 42 55.00$ 2,310.00$ 50.00$ 2,100.00$ 35.00$ 1,470.00$ 150.00$ 6,300.00$ 65.00$ 2,730.00$ 10 Construct 6" Mow Curb per Plans LF 73 40.00$ 2,920.00$ 31.00$ 2,263.00$ 18.00$ 1,314.00$ 65.00$ 4,745.00$ 45.00$ 3,285.00$ 11 Construct Sidewalk per City of La Quinta Std. No. 240 Mod.SF 80 8.00$ 640.00$ 11.00$ 880.00$ 15.00$ 1,200.00$ 33.00$ 2,640.00$ 16.00$ 1,280.00$ 12 Reinforced Sidewalk/Parkway Drain Structure and Combination Reinforced Sidwalk/Turn-down Structure LS 1 35,000.00$ 35,000.00$ 13,000.00$ 13,000.00$ 5,500.00$ 5,500.00$ 25,000.00$ 25,000.00$ 35,000.00$ 35,000.00$ 13 Construct Curb Inlet Catch Basin per City of La Quinta Std. No. 300 EA 1 40,000.00$ 40,000.00$ 24,675.00$ 24,675.00$ 12,000.00$ 12,000.00$ 6,000.00$ 6,000.00$ 18,500.00$ 18,500.00$ 14 Construct Gutter Depression for Curb Opening Catch Basin per City of La Quinta Std. No. 330 EA 1 3,000.00$ 3,000.00$ 2,985.00$ 2,985.00$ 4,200.00$ 4,200.00$ 3,500.00$ 3,500.00$ 1,200.00$ 1,200.00$ 15 Install Precast Drainage Inlet Type Expanded G2 with Type 24 Grate per Clatrans Std. Plan D73C EA 1 45,000.00$ 45,000.00$ 12,420.00$ 12,420.00$ 18,000.00$ 18,000.00$ 6,000.00$ 6,000.00$ 25,000.00$ 25,000.00$ 16 Construct Concrete Curb Ramp per City of La Quinta Std. 250 Mod., Case A (Limits BCR/ECR)EA 1 5,000.00$ 5,000.00$ 5,100.00$ 5,100.00$ 4,000.00$ 4,000.00$ 7,000.00$ 7,000.00$ 12,500.00$ 12,500.00$ 17 Construct Portion of Cross-Gutter per City of La Quinta Std. 230 Mod. and 231 Mod.SF 438 10.00$ 4,380.00$ 9.25$ 4,051.50$ 13.00$ 5,694.00$ 8.00$ 3,504.00$ 16.00$ 7,008.00$ 18 Construct 3" Asphalt Concrete Pavement Over 6" Class II Aggregate Base SF 67 20.00$ 1,340.00$ 25.50$ 1,708.50$ 8.00$ 536.00$ 70.00$ 4,690.00$ 58.00$ 3,886.00$ 19 Remove and Modify Existing Landscape, Irrigation, and Ligthing Electrical System as Needed LS 1 20,000.00$ 20,000.00$ 38,524.00$ 38,524.00$ 18,000.00$ 18,000.00$ 8,000.00$ 8,000.00$ 25,000.00$ 25,000.00$ 20 Furnish and Install (6" Thick) Crushed Rock SF 588 5.00$ 2,940.00$ 4.85$ 2,851.80$ 6.50$ 3,822.00$ 5.00$ 2,940.00$ 8.00$ 4,704.00$ 21 Furnish and Install (6" Thick) Grouted Rip-Rap SF 198 25.00$ 4,950.00$ 11.00$ 2,178.00$ 7.00$ 1,386.00$ 22.00$ 4,356.00$ 18.00$ 3,564.00$ 22 Furnish and Install 24" ADS N-12 WT IB Storm Drain Pipe LF 57 198.00$ 11,286.00$ 108.00$ 6,156.00$ 150.00$ 8,550.00$ 360.00$ 20,520.00$ 155.00$ 8,835.00$ 23 Furnish and Install 8" ADS N-12 WT IB Storm Drain Pipe LF 10 100.00$ 1,000.00$ 120.00$ 1,200.00$ 130.00$ 1,300.00$ 285.00$ 2,850.00$ 115.00$ 1,150.00$ 24 Furnish and Install Temporary Trench Shoring (As Needed)LS 1 10,000.00$ 10,000.00$ 2,300.00$ 2,300.00$ 10,000.00$ 10,000.00$ 8,000.00$ 8,000.00$ 8,000.00$ 8,000.00$ 25 Furnish and Install Wrought Iron Fencing LF 227 125.00$ 28,375.00$ 89.00$ 20,203.00$ 225.00$ 51,075.00$ 225.00$ 51,075.00$ 265.00$ 60,155.00$ 26 Furnish and Install Wrought Iron Gate EA 1 8,000.00$ 8,000.00$ 6,511.00$ 6,511.00$ 18,000.00$ 18,000.00$ 11,000.00$ 11,000.00$ 7,500.00$ 7,500.00$ 27 Construct Driveway Approach Over Class II Aggregate Base Per City of La Quinta Std. 221 Mod.SF 157 15.00$ 2,355.00$ 13.00$ 2,041.00$ 28.00$ 4,396.00$ 25.00$ 3,925.00$ 16.50$ 2,590.50$ 28 Furnish and Install Class II Aggregate Base (3" Thick) for Maintenance Access SF 253 15.00$ 3,795.00$ 5.80$ 1,467.40$ 4.00$ 1,012.00$ 7.00$ 1,771.00$ 15.00$ 3,795.00$ 29 Striping and All Incidentals LS 1 4,000.00$ 4,000.00$ 4,200.00$ 4,200.00$ 10,500.00$ 10,500.00$ 3,300.00$ 3,300.00$ 5,000.00$ 5,000.00$ 30 Construct Concrete U-Gutter Per Plans LS 1 1,000.00$ 1,000.00$ 13,554.00$ 13,554.00$ 8,200.00$ 8,200.00$ 5,000.00$ 5,000.00$ 10,000.00$ 10,000.00$ 31 Adjust Water/Sewer Utility Assembly to Grade per CVWD Standards LS 1 1,500.00$ 1,500.00$ 780.00$ 780.00$ 4,800.00$ 4,800.00$ 2,600.00$ 2,600.00$ 3,500.00$ 3,500.00$ 345,411.00$ 252,901.20$ 263,298.00$ 297,820.00$ 350,335.50$ Miscalculations and rounding errors IE General Engineering Inc. Sub-Total Base Bid: Bunker Construction, Inc.Desert Concepts Constructin, Inc.Universal Construction EngineeringEngineer's Estimate - Base Bid ATTACHMENT 281 82 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES FOR SHADE STRUCTURE FABRIC REPLACEMENT WITH SHADE STRUCTURES, INC. DBA USA SHADE & FABRIC STRUCTURES, INC. THROUGH SOURCEWELL COOPERATIVE PURCHASING (PROJECT NO. 2019-20) RECOMMENDATION Approve an Agreement for Contract Services for shade structure fabric replacement with Shade Structures, Inc. dba USA Shade & Fabric Structures, Inc. through Sourcewell Cooperative Purchasing; and authorize the City Manager to execute the Contract Agreement. EXECUTIVE SUMMARY Shade structure fabric at the Sports Complex, La Quinta Park, the Bear Creek Trail, and Fritz Burns Park, is aged beyond its useful life and is in need of replacement. The City utilizes Sourcewell Cooperative Purchasing (Sourcewell) for procurement of goods and services. Shade Structures, Inc. dba USA Shade & Fabric Structures, Inc. (USA Shade) submitted a quote for shade structure fabric replacement (fabric replacement) for Project No. 2019-20. FISCAL IMPACT Funds for fabric replacement are budgeted in FY 2021/22 under Capital Expenses, Parks (503-0000-71060): LOCATION QTY COST SPORTS COMPLEX 25 $32,011 LA QUINTA PARK 7 $20,359 BEAR CREEK TRAIL 4 $7,452 FRITZ BURNS PARK 10 $12,134 TOTAL: 46 $71,956 CONSENT CALENDAR ITEM NO. 12 83 BACKGROUND/ANALYSIS The lifecycle for shade structure fabric is 10 to 12 years. The fabric at the Sports Complex, La Quinta Park, the Bear Creek Trail, and Fritz Burns Park is torn, faded and aged beyond its useful life. The City utilizes Sourcewell to streamline the procurement process, a quote from USA Shade was received through Sourcewell which complies with the City’s purchasing policy. Based on USA Shade’s qualifications, staff recommends approval of the Agreement for Contract Services (Attachment 1). ALTERNATIVES No other alternatives are recommended. Prepared by: Dianne Hansen, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Agreement for Contract Services 84 ATTACHMENT 1 AGREEMENT FOR CONTRACT SERVICES THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and Shade Structures, Inc. dba USA SHADE & Fabric Structures, Inc. (“Contracting Party”). The parties hereto agree as follows: 1. SERVICES OF CONTRACTING PARTY. 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to Project No 2019-20 Shade Cover Replacement as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances. 1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local gover nmental agency of competent jurisdiction. 1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws. 1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain such licenses, permits (permit fees waived), and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement. Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, 85 -2- assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section. 1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City , Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof). 1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence. The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party. 1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from 86 -3- the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement. 1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2. COMPENSATION. 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount of Seventy- One Thousand, Nine Hundred and Fifty-Six Dollars ($71,956). (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of 87 -4- Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement. 2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department. 2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer , or assigned designee, pursuant to Section 1.7 of this Agreement. 3. PERFORMANCE SCHEDULE. 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage. 3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer or assigned designee. 88 -5- 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer , or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on or around August 10, 2021, and terminate on completion and acceptance of installation or around December 31, 2021. 4. COORDINATION OF WORK. 4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith: (a) Name: David Schneider Tel No. E-mail: dsshneider@usa-shade.com (b) Name: Ashley Donde Tel No. 714-427-6981 Email: adonde@usa-shade.com It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the 89 -6- Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City. 4.2 Contract Officer. The “Contract Officer”, otherwise known as Dianne Hansen, Management Analyst Parks/Landscape or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer , or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. 90 -7- Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. 4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perfo rm such tasks and services. 91 -8- 4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City. 5. INSURANCE. 5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof. 5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. 6. INDEMNIFICATION. 6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof. 7. RECORDS AND REPORTS. 7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer , or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed. 92 -9- 7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement. 7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. 93 -10- Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemn ify City for all damages resulting therefrom. 7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change. The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect. 7.5 Licensing of Intellectual Property. This Agreement creates a non- exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required 94 -11- by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement. Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement. 8. ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default. 8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement. 95 -12- 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief , or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer , or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Servic es authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement. 8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold 96 -13- any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City. 8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation. Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to a ll other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose. 9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer , or assigned designee. Contracting Party agrees to at all times avoid conflicts of interes t or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association 97 -14- in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry. 10. MISCELLANEOUS PROVISIONS. 10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. To City: CITY OF LA QUINTA Attention: Dianne Hansen Management Analyst, Parks/Landscape 78495 Calle Tampico La Quinta, California 92253 To Contracting Party: USA SHADE and Fabric Structures. Inc. Attention: Ashley Donde Senior Regional Manager 1085 N. Main Street, Suite C Oran, CA 92867 10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. 98 -15- 10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument 10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement. 10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties. 10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third -party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. 10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver 99 -16- this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] 100 -17- IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, a California Municipal Corporation JON McMILLEN, City Manager City of La Quinta, California Dated: CONTRACTING PARTY: By: Name: David Schneider Title: Vice President___________ ATTEST: MONIKA RADEVA, City Clerk La Quinta, California By: Name: Ashley Donde _____ Title: Regional Sales Manager APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 101 Exhibit A Page 1 of 9 Last revised summer 2017 Exhibit A Scope of Services 1. Services to be Provided: Removal and disposal of existing shade covers fabric, installation of new fabric with reinforced rafter panels. Contractor is responsible for measurements. Locations include: The Sports Complex located at 58900 Avenue 50 (QTY 25) 102 Exhibit A Page 2 of 9 La Quinta Park located at 78120 Blackhawk Way (QTY 7) The Bear Creek Trail along Avenida Montezuma (QTY 4) 103 Exhibit A Page 3 of 9 Fritz Burns Park located at 78080 Frances Hack Lane (QTY 10) 2.Performance Standards: CONTRACTOR RESPONSIBILITES: To inspect the site to determine site conditions for available access, storage for materials, tools and equipment. Any and all equipment, and or special requirements for installation is to be included in the proposal price. Contractor is responsible for damage done to property during the course of construction. For site protection, dust control and proper disposal of all debris. Means and methods required to perform the work are to be determined by Contractor. For any pedestrian and/or traffic control, site protection, dust control and proper disposal of all debris. Means and methods required to perform the work are to be determined by Contractor. Mobilization is included in the unit price and includes expenditures for all preparatory work and operations, including but not limited to, those costs necessary for the movement of personnel, equipment, supplies, and incidentals to the project site; for the establishment of all facilities necessary to work on the project; and for all other work and operations which must be performed or cost incurred prior to beginning work on the various contract items on the project site as well as the related demobilization costs anticipated at the completion of the project. 104 Exhibit A Page 4 of 9 MESH FABRIC REPLACEMENT SPECIFICATIONS Fabric Roof Systems: Supply and Install Mesh Fabric on existing shade structures. The Shade Structures shall be installed with new steel cables and cable hardware. All old fabrics and cables shall be removed and disposed of by contractor. Installation shall be performed by a California State Licensed Contractor and shall be subject to prevailing wage rates. UV Shade Fabric Specifications: Colourshade® FR UV shade fabric is made of a UV-stabilized, high-density polyethylene (HDPE), as manufactured by Multiknit® (Pty) Ltd. HDPE mesh shall be a heat-stentered, three bar Rachel-knitted, lockstitch fabric with one monofilament and two tape yarns to ensure that the material will not unravel if cut. Raw fabric rolls shall be 9.8425 feet wide. Fabric Properties: ~ Life Expectancy: minimum 8 -10 years with continuous exposure to the sun ~ Fading: minimum fading after 5 years (3 years for Red) ~ Fabric Mass: 5.31 oz/yd2 ~ 5.6 oz/yd2 (180gsm ~ 190gsm) ~ Fabric Width: 9.8425 feet (3m) ~ Roll Length: 164.04 feet (50m) ~ Roll Dimensions: 62.99 inches x 16.5354 inches (160cm x 42cm) ~ Roll Weight +/- 66 lbs (+/- 30kg) ~ Minimum Temp: -13°F (-25°C) ~ Maximum Temp:+176°F (80°C) Fabric shall meet all of the following flame spread and fire propagation tests: 1)ASTM E-84 2)NFPA 701 Test Method 2 3)California’s Office of the State Fire Marshal, Registered Flame-Resistant Product Stitching & Thread: All sewing seams are to be double-stitched. The thread shall be GORE® TENARA® mildew-resistant sewing thread, manufactured from 100% expanded PTFE (Teflon™). Thread shall meet or exceed the following: 1)Flexible temperature range 2)Very low shrinkage factor 3)Extremely high strength, durable in outdoor climates 4)Resists flex and abrasion of fabric 5)Unaffected by cleaning agents, acid rain, mildew, saltwater, and is unaffected by most industrial pollutants 105 Exhibit A Page 5 of 9 6)Treated for prolonged exposure to the sun 7)Rot resistant Shade and UV Factors: Shade protection and UV screen protection factors shall be as follows: Tension Cable: on the shade cover replacement for the hexagon structure will be 0.375” (nominal) galvanized 7 x 19 strand cable shall be used. For all other structures, a minimum of 0.25” (nominal) galvanized 7x19 strand cable shall be used. 106 Exhibit A Page 6 of 9 ADDENDUM TO AGREEMENT Re: Scope of Services If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply: 1.Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if construction work over twenty-five thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility o f Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY- 107 Exhibit A Page 7 of 9 FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8)hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Contracting Party shall require the same of all subcontractors. 2.Retention. Payments shall be made in accordance with the provisions of Article 2.0 of the Agreement. In accordance with said Sections, City shall pay Contracting Party a sum based upon ninety-five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the Services under this Agreement during the month covered by said invoice. In the event there are any claims specifically excluded by Contracting Party from the operation of the release, City may retain proceeds (per Public Contract Code § 7107) of up to one hundred fifty percent (150%) of the amount in dispute. City’s failure to deduct or withhold shall not affect Contracting Party’s obligations under the Agreement. 3.Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk-line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities. 4.Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply: 108 Exhibit A Page 8 of 9 (a)Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. (b)City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party’s cost of, or the time required for, performance of any part of the work shall issue a change orde r per Section 1.8 of the Agreement. (c)in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party’s cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties. 5.Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C)adequate facilities for the proper inspection and maintenance of all safety measures. 109 Exhibit A Page 9 of 9 6.Liquidated Damages. Since the determination of actual damages for any delay in performance of the Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contracting Party shall be liable for and shall pay to City the sum of One Thousand dollars ($1,000.00) as liquidated damages for each working da y of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Contracting Party any accrued liquidated damages. 110 Exhibit C Page 1 of 2 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Seventy-One Thousand Nine Hundred Fifty-Six Dollars ($71,956) (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in one lump sum on completion and acceptance of the work, attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. Item No. LOCATION QTY Item total (Dollars) 1 SPORTS COMPLEX 25 $32,011 2 LA QUINTA PARK 7 $20,359 3 BEAR CREEK TRAIL 4 $7,452 4 FRITZ BURNS PARK 10 $12,134 TOTAL: 46 $71,956 111 -2- Exhibit C Schedule of Performance Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule, attached hereto and incorporated herein by this reference. Work shall commence on an agreed upon date on or around August 10, 2021, and terminate on completion and acceptance of installation on or around December 31, 2021 112 Exhibit D Page 1 of 1 Exhibit D Special Requirements Shade fabric colors are to match existing fabric installed at the Sports Complex (green), La Quinta Park (royal blue), Bear Creek Trail (terra cotta), and Fritz Burns Park (royal blue). Contractor is responsible to ensure all measurements are accurate. Contractor is responsible for any required pedestrian and/or traffic control. 113 Exhibit E Page 1 of 6 Exhibit E Insurance Requirements E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Non-contributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page if applicable Workers’ Compensation (per statutory requirements) Must include the following endorsements: Workers Compensation with Waiver of Subrogation Workers Compensation Declaration of Sole Proprietor if applicable Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder. Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may 114 Exhibit E Page 2 of 6 be liable, arising directly or indirectly out of or related to Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease. If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract. Contracting Party shall provide written notice to City within ten (10)working days if: (1) any of the required insurance policies is terminated; (2)the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased. In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a.Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b.Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c.Terminate this Agreement. 115 Exhibit E Page 3 of 6 Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement. E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party: 1.Contracting Party agrees to have its insurer endorse the third- party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise. 2.No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3.All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage. 4.None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5.No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6.All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. 116 Exhibit E Page 4 of 6 elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent. 7.Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option. 8.It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non -contributing basis in relation to any other insurance or self-insurance available to City. 9.Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party. Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10.Contracting Party agrees not to self-insure or to use any self- insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 11.The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving 117 Exhibit E Page 5 of 6 the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City. 12.For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13.Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non - compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14.Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from o perations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15.Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16.The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents. 17.Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 118 Exhibit E Page 6 of 6 18.These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 19.The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 20.Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21.Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 119 Exhibit F Page 1 of 3 Exhibit F Indemnification F.1 Indemnity for the Benefit of City. a.Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b.Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party. c.Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any 120 Exhibit F Page 2 of 3 provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City. d.Indemnification Provision for Design Professionals. 1.Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below. 2.Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. 3. Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to 121 Exhibit F Page 3 of 3 those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of Ci ty to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 122 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH DESERT LIMNOLOGISTS, INC. DBA SOUTHWEST AQUATICS FOR SILVEROCK EVENT SITE LAKE MAINTENANCE SERVICES (PROJECT NO 2019-11) RECOMMENDATION Approve Amendment No. 1 to Agreement for Contract Services with Desert Limnologists, Inc. dba Southwest Aquatics in the amount of $16,200 annually to add SilverRock Event Site Lake maintenance services for Project No. 2019- 11; and authorize the City Manager to execute the Amendment. EXECUTIVE SUMMARY City Council accepted the SilverRock Event Site Project No. 2016-08 (Event Site) on July 20, 2021. The Event Site included construction of a meandering stream and onsite lake as part of the project. On September 19, 2019, Council awarded an Agreement for Contract Services (Agreement) for Civic Center Campus Lake Maintenance Services Project No. 2019-11, to Desert Limnologists, Inc. dba Southwest Aquatics (SW Aquatics). Amendment No. 1 (Attachment 1) to the Agreement will add lake maintenance services for the Event Site to begin August 1, 2021. The annual cost is $16,200. FISCAL IMPACT The annual cost for lake maintenance at the Event Site is $16,200 per fiscal year and is included in the FY 2021/22 Parks Maintenance and Operations budget (101-3005-60189). CONSENT CALENDAR ITEM NO. 13 123 Contract Sum/Term: Civic Center Campus (October 1, 2019 – September 30, 2024) $81,000 SilverRock Event Site (August 1, 2021 – September 30, 2024) $51,300 Total not to exceed amount: $132,300 BACKGROUND/ANALYSIS The Event Site is complete, and the City will take over lake maintenance as of August 1, 2021. Staff is recommending amending the Agreement with SW Aquatics to include lake maintenance services in order to prevent a gap in maintenance at the Event Site. Council awarded an agreement for Civic Center Campus Lake Maintenance Services to SW Aquatics on September 19, 2019. The proposed Amendment No. 1 to the Agreement will add Event Site lake maintenance services effective August 1, 2021 for an annual cost of $16,200. ALTERNATIVES Council may direct staff to prepare new specifications to re-advertise for Lake Maintenance Services. However, this may cause a disruption in services. Prepared by: Dianne Hansen, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Contract Amendment No. 1 124   Rev. 7/28/2017 AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH DESERT LIMNOLOGISTS, INC. DBA SOUTHWEST AQUATICS PROJECT NO. 2019-11 This Amendment No. 1 (“Amendment No. 1”) to Contract Service Agreement (“Agreement”) for lake maintenance is made and entered into as of the 1st day of August, 2021 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Desert Limnologists, Inc. dba Southwest Aquatics (“Contracting Party”). RECITALS WHEREAS, on or about October 1, 2019, the City and Contracting Party entered into an Agreement to provide Civic Center Campus Lake Maintenance Services Project No. 2019-11 for an initial five-year term, for a total not to exceed amount of $81,000. The term of the Agreement expires on September 30, 2024; and WHEREAS, City and Contracting Party have mutually agreed to amend Section 1.1 - Scope of Services to include annual lake maintenance services for the SilverRock Event Site in addition to the Civic Center Campus; and WHEREAS, City and Contracting Party mutually agree to amend Section 2.1 - Contract Sum by an additional amount of $51,300 to include compensation for SilverRock Event Site lake maintenance, for a total not to exceed amount of $132,300. NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1. Section 1.1 – Scope of Services is amended to read as follows: In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to Civic Center Campus, and SilverRock Event Site Lake Maintenance Services, Project No 2019-11. ATTACHMENT 1 125   Rev. 7/28/2017 2. Section 2.1 – Contract Sum is amended by an additional $51,300 for a total not to exceed amount of $132,300 as listed in revised “Exhibit B” attached hereto, and incorporated herewith by this reference In all other respects, the original Agreement shall remain in effect. IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 1 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA SOUTHWEST AQUATICS, INC. a California municipal corporation ____ _______ JON McMILLEN, City Manager Chris Beaty, President City of La Quinta, California Dated: _____________________ Dated: _________________ ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: ___ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 126   Rev. 7/28/2017 Exhibit A Scope of Services Civic Center Campus Lake is located at 78488 Avenida La Fonda. The SilverRock Event Site is located on Avenue 52. 1.0 SCOPE OF WORK The work shall include furnishing all labor and equipment necessary to maintain the Civic Center Campus Lake. Duties include, but are not limited to, the following: Civic Center Campus Lake and SiverRock Event Site: Service – Twice per week Civic Center Campus Lake and the SilverRock Event Site shall be maintained in “first-class condition,” “First-class condition” is defined as the following characteristics:  absence of objectionable odor and water  absence of inappropriate debris and trash  The level of the lake shall not exceed the liner and shall be maintained four inches below the shoreline. 1. Debris Removal A. Contractor shall remove all trash, such as paper, cans, bottles, broken glass, and floating debris from water features and surrounding areas. B. Contractor shall remove any organic matter such as leaves or branches that create an aesthetically unpleasant or biologically undesirable condition. C. All refuse shall be removed and taken to a sanitary landfill. D. Algae shall be removed from rocks (scrubbed) as needed. 2. Chemical Applications A. Contractor shall provide complete and continuous control and/or eradication of all noxious aquatic plant or algae growth B. Contractor shall complete and furnish a pesticide application log to City. The log shall include the following information: 1) The target pest(s) 2) Method(s) of control 3) Copies of product labels 4) MSDS 5) Frequency schedule(s) 6) Copies of PCA recommendations 127   Rev. 7/28/2017 3. Water Quality/Clarity and pH A. The Civic Center Lake supports a variety of aquatic. 1) Contractor shall maintain a water pH balance that promotes optimal health conditions of aquatic life, waterfowl and wildlife in and around the lake. 2) Contractor shall maintain the level of water clarity such that the average Secchi disk measurement is at least 18 inches. 4. Notification A. Contractor shall notify the Interim Management Analyst (or his designee) of any conditions noted that require further monitoring, investigation, or remedy for the safe and optimal operation of water features and related equipment. 5. Reports A. Contractor shall produce and deliver to the Interim Management Analyst (or his designee) a report indicating all service activities performed, monthly. Equipment A. Contractor shall possess a working knowledge of pumps and equipment, inspect weekly and notify the City’s Representative of any abnormalities. B. Pumps and motors shall be visually inspected for abnormal conditions and lubricated per manufacturer’s specifications. C. Skimmers shall be visually inspected and emptied of debris. D. Contractor is responsible to keep the pump house free of excess debris, water/algae buildup. Maintenance Activity Remove debris 2 times per week* Visually inspect all equipment Monthly Inspect and empty skimmers/baskets 2 times per week* Chemical applications Continuously as needed Check motor(s) Quarterly Water quality/clarity and pH maintenance Continuously as needed pH balance test and adjustment Weekly Algae removal from rocks As needed Lake Maintenance; Monday and Friday before 10:00 AM 128 Rev. 7/28/2017 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is $32,000 annually, not to exceed $132,300: Contract Sum/Term: Civic Center Campus (October 1, 2019 – September 30, 2024) $81,000 SilverRock Event Site (August 1, 2021 – September 30, 2024) $51,300 Total not to exceed amount: $132,300 The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. 129 130 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: APPROVE SHORT-FORM SERVICES AGREEMENT WITH ACORN TECHNOLOGIES, INC TO PROVIDE TRAFFIC INFRASTRUCTURE INFORMATION TECHNOLOGY SUPPORT SERVICES RECOMMENDATION Approve Short-Form Services Agreement with Acorn Technologies, Inc., not to exceed $16,900, to provide traffic infrastructure information technology support services; and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY •The City had invested $3.25 million in City and Federal grant funds to install fiber optic traffic signal controller communications links and new traffic signal controllers. •The traffic signal control system is managed via Centracs Traffic Management Software with three traffic servers. •The servers require ShadowProtect Licensing and traffic infrastructure information technology (IT) support services as needed. •Acorn Technologies, Inc. (Acorn) provides IT services for the City and the current contract does not include traffic infrastructure IT support services (Attachment 1). •Per the purchasing policy, amounts paid in total to vendors or contractors over $50,000 must be approved by Council. FISCAL IMPACT Funding is available in the Information Technology services account (502- 0000-71042) for the cost of $16,900. BACKGROUND/ANALYSIS The City has invested $156,100 in fiber optic signal interconnects and new traffic signal controllers in conjunction with the City’s $3.1 million investment in signal coordination citywide pursuant to the Highway Safety Improvement CONSENT CALENDAR ITEM NO. 14 131 Program (HSIP) grants the City received in 2016. The City is working with the Coachella Valley Association of Governments (CVAG) to ensure that the City’s system is coordinated with CVAG’s valley-wide traffic signal coordination initiative. The City’s current traffic signal control system employs Centracs signal management software and has three servers (data base and communications). IT support services are needed to provide traffic infrastructure support set up, ShadowProtect licensing for three traffic servers, annual maintenance of the ShadowProtect licenses, and traffic infrastructure support as needed. Acorn currently provides IT Services for the City and is qualified to provide the necessary services for the traffic infrastructure. The current contract with Acorn exceeds $50,000 and per the purchasing policy, amounts paid in total to vendors or contractors over this threshold must be approved by Council. ALTERNATIVES Council may elect to deny, delay or modify this agreement, or direct staff to bid these services. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Agreement with Acorn Technologies, Inc. 132 1 CITY OF LA QUINTA SHORT-FORM SERVICES AGREEMENT ($25,000 OR LESS) 1.PARTIES AND DATE. This Agreement is made and entered into this 15th day of July, 2021, (“Effective Date”) by and between the City of La Quinta, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 78495 Calle Tampico, La Quinta, CA (“City”) and Acorn Technology Services, with its principal place of business at 1960 Chicago Avenue Suite E9 Riverside, CA 92507 (“Vendor”). City and Vendor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. 2.TERMS AND CONDITIONS. The Parties shall comply with the terms and conditions in the attached Exhibit “A.” 3.SCOPE AND SCHEDULE OF SERVICES. Vendor shall provide to City the services pursuant to the date(s) and schedule(s) described in accordance with the schedule set forth in Exhibit “B.” 4.TERM. The term of this Agreement shall be from July 1, 2021 to June 30, 2022, unless earlier terminated as set forth in the attached Terms and Conditions. 5.COMPENSATION. Vendor shall receive compensation for services rendered under this Agreement at the rates and schedule set forth in the attached Exhibit “C” but in no event shall Vendor’s compensation exceed Twenty-Three Thousand Nine Hundred and Seventeen Dollars $16,900 without written amendment. 6.FORCE MAJEURE. The time period specified for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Vendor including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Vendor shall within ten (10) days of the commencement of such delay notify the City in writing of the causes of the delay. The City shall ascertain the facts and the extent of delay and extend the time for performing the Services for the period of the forced delay when and if in their judgment such delay is justified, and the City’s determination shall be final and conclusive upon the parties to this Agreement. Extensions to time periods for performance of services, which are determined ATTACHMENT 1 133 2 by the City to be justified pursuant to this Sectio n, shall not entitle the Vendor to additional compensation unless City expressly agrees to an increase in writing. 7. INSURANCE. In accordance with Section 4 of Exhibit “A,” Vendor shall, at its expense, procure and maintain for the duration of the Agreement such insurance policies as checked below and provide proof of such insurance policies to the City. Vendor shall obtain policy endorsements on Commercial General Liability Insurance that name Additional Insureds as follows: The City of La Quinta, its officers, officials, employees and agents. Commercial General Liability Insurance: $1,000,000 per occurrence/$2,000,000 aggregate OR $2,000,000 per occurrence/$4,000,000 aggregate Additional Insured Endorsement naming City of La Quinta (above) Primary and Non-Contributory Endorsement Automobile Liability: $1,000,000 combined single limit for bodily injury and property damage. Workers’ Compensation: Statutory Limits / Employer’s Liability $1,000,000 per accident or disease Workers’ Compensation Endorsement with Waiver of Subrogation Professional Liability (Errors and Omissions): Errors and Omissions liability insurance with a limit of not less than $1,000,000 per claim Cyber Liability: $1,000,000 per occurrence/$2,000,000 aggregate 134 3 IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written. CITY OF LA QUINTA ACORN TECHNOLOGY SERVICES a California Municipal Corporation, and Charter City MICKEY MCGUIRE JON MCMILLEN, City Manager City of La Quinta, California Chief Executive Officer ATTEST: ______________________________ MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: ______________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 135 A-1 EXHIBIT “A” TERMS AND CONDITIONS 1. Compensation. Vendor shall be paid on a time and materials or lump sum basis, as may be set forth in Exhibit “C”, within 30 days of completion of the Work and approval by the City. 2. Compliance with Law. Vendor shall comply with all applicable laws and regulations of the federal, state and local government. Vendor shall assist the City, as requested, in obtaining and maintaining all permits required of Vendor by Federal, State and local regulatory agencies. Vendor is responsible for all costs of clean up and/or removal of hazardous and toxic substances spilled as a result of his or her Work. 3. Standard of Care. The Vendor shall perform the Work in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession practicing under similar conditions. 4. Insurance. The Vendor shall take out and maintain, during the performance of all work under this Agreement: A. Commercial General Liability Insurance in the amounts specified in Section 7 of the Agreement for bodily injury, personal injury and property damage, at least as broad as Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 0001), and if no amount is selected in Section 7 of the Agreement, the amounts shall be $1,000,000 per occurrence/$2,000,000 aggregate; B. Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, of at least $1,000,000 per accident for bodily injury and property damage, at least as broad as Insurance Services Office Form Number CA 0001 (ed. 6/92) covering automobile liability, Code 1 (any auto); C. Workers’ Compensation in compliance with applicable statutory requirements and Employer's Liability Coverage of at least $1,000,000 per accident or disease. Vendor shall also submit to City a waiver of subrogation endorsement in favor of city, and D. Professional Liability (Errors and Omissions) coverage, if checked in section 6 of the Agreement, with a limit not less than $1,000,000 per claim and which shall be endorsed to include contractual liability. Insurance carriers shall be authorized by the Department of Insurance, State of California, to do business in California and maintain an agent for process within the state. Such insurance carrier shall have not less than an "A"; "Class VII" according to the latest Best Key Rating unless otherwise approved by the City. Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000, 000 per occurrence/ loss which shall include the following coverage: a. Liability arising from the theft, dissemination and/ or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information. b. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems. c. Liability arising from the failure of technology products software) required under the contract for Consultant to properly perform the services intended. d. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deep -linking or framing, and infringement or violation of intellectual property rights. e. Liability arising from the failure to render professional services. 5. Indemnification. The Vendor shall indemnify and hold harmless the City, its Council, members of the Council, agents and employees of the City, against any and all claims, liabilities, expenses or damages, including responsible attorneys’ fees, for injury or death of any person, or damage to property, or interference with use of property, or any claim of the Vendor or subcontractor for wages or benefits which arise in connection with the performance of this Agreement, except to the extent caused or resulting from the active negligence or willful misconduct of the City, its Council, members of the Council, agents and employees of the City. The foregoing indemnity includes, but is not limited to, the cost of prosecuting or defending such action with legal counsel acceptable to the City and the City’s attorneys’ fees incurred in such an action. 136 A-2 6. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Riverside, State of California. 7. Termination. The City may terminate the services procured under this Agreement by giving 10 calendar days written notice to Vendor. In such event, the City shall be immediately given title and possession to any original field notes, drawings and specifications, written reports and other documents produced or developed for the services. The City shall pay Vendor the reasonable value of services completed prior to termination. The City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Vendor shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. Vendor may terminate its obligation to provide services under this Agreement upon 30 calendar days' written notice to the City only in the event of City’s failure to perform in accordance with the terms of this Agreement through no fault of Vendor. 8. Agreement Terms. Nothing herein shall be construed to give any rights or benefits to anyone other than the City and the Vendor. The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the other provisions unenforceable, invalid or illegal. Notice may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to the parties to the addresses set forth in the Agreement. Vendor shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Vendor is retained as an independent contractor and is not an employee of the City. No employee or agent of Vendor shall become an employee of the City. The individuals signing this Agreement represent that they have the authority to sign on behalf of the parties and bind the parties to this Agreement. This is an integrated Agreement representing the entire understanding of the parties as to those matters contained herein, and supersedes and cancels any prior oral or written understanding or representations with respect to matters covered hereunder. This Agreement may not be modified or altered except in writing signed by both parties hereto. 137 C-1 EXHIBIT “B” SCOPE AND SCHEDULE OF SERVICES SCOPE OF WORK: •Annual maintenance fee for Shadow Protect licensing •Traffic Infrastructure support set up o Including remote tool o Setup of monitoring o Installation of base apps o Setup of admin account o Setup for on-site and off-site backup Monthly Traffic Infrastructure support SCHEDULE: Vendor shall complete services identified in the Scope as requested by City within the time allowed by the total amount of Compensation. 138 C-1 EXHIBIT “C” COMPENSATION FOR SERVICES As provided in Section 5 of this Agreement, the maximum total Compensation to be paid to Vendor under this Agreement is Sixteen Thousand Nine Hundred Dollars ($16,900) (“Compensation”) as detailed below. The Compensation shall be paid to Vendor for the work tasks performed and properly invoiced by Vendor. Deliverables: •Monthly maintenance fee for Traffic Infrastructure support (24 months) •Additional Traffic IT support at the direction of the City: $125 per hour not to exceed 20 hours Total cost: $16,900 139 140 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: APPROVE ASSIGNMENT AND ASSUMPTION AGREEMENTS AND AMENDMENT TO SUBDIVISION IMPROVEMENT AGREEMENTS FOR TRACT MAP NO. 30092, PIAZZA SERENA, A RESIDENTIAL DEVELOPMENT LOCATED AT THE NORTHWEST CORNER OF MONROE STREET AND AVENUE 58 RECOMMENDATION Approve Assignment and Assumption Agreements and Amendment to Subdivision Improvement Agreements for Tract Map No. 30092, Piazza Serena, and authorize the City Manager to execute said agreements upon receipt of the replacement securities. EXECUTIVE SUMMARY •Cado La Quinta, LLC has sold its interest in this tract to Richmond American Homes of Maryland, Inc. (New Developer) and desires to assign the subdivision improvement obligations to the New Developer. •New Developer requests approval of Assignment and Assumption Agreements and Amendment to Subdivision Improvement Agreements (Agreements) for Tract Map No. 30092, Piazza Serena. FISCAL IMPACT There is no fiscal impact to the City. New Developer will be submitting replacement securities to guarantee construction of the improvements. BACKGROUND/ANALYSIS Piazza Serena is a residential development located at the northwest corner of Monroe Street and Avenue 58 (Attachment 1). In February 2005, K. Hovnanian Forecast Homes, Inc. entered into Subdivision Improvement Agreements for Piazza Serena. In June 2011, Piazza Serena’s subdivision improvement obligations were assigned to Cado La Quinta, LLC. Cado La Quinta, LLC just recently sold its interest in this tract to New Developer. The City will execute the Agreements (Attachment 2) and release Cado La Quinta’s securities upon receipt of the replacement securities for Piazza Serena from New Developer. CONSENT CALENDAR ITEM NO. 15 NO. 141 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Amy Yu, Associate Engineer Approved by: Bryan McKinney, P.E., Public Works Director / City Engineer Attachments: 1. Vicinity Map 2. Assignment and Assumption Agreements and Amendment to Subdivision Improvement Agreements 142 V I C I N I T Y M A P NOT TO SCALE TM 30092 – PIAZZA SERENA 143 144 145 146 147 148 149 150 151 152 153 154 City of La Quinta CITY COUNCIL MEETING:  August 3, 2021  STAFF REPORT AGENDA TITLE: APPROVE PURCHASE OF SEVEN UPFITTED VEHICLES THROUGH SOURCEWELL COOPERATIVE PURCHASING RECOMMENDATION Approve the purchase of seven fleet upfitted vehicles through Sourcewell Cooperative Purchasing; and authorize the City Manager to execute the purchase agreement. EXECUTIVE SUMMARY On June 15, 2021, council approved the FY2021/22 budget which included $600,000 for fleet replacement. The Maintenance and Operations Department have requested vehicles that are better suited for their assigned tasks. Therefore, the Chevy 3500 HD with a utility bed has been selected (Attachment 1 & Attachment 2). It has been determined that the overall cost to the City will be lower if the vehicles are purchased rather than leased. The leases for seven vehicles will expire on December 31, 2021 (Attachment 3). The local Chevy dealership is not equipped to supply upfitted vehicles and declined to submit a quote. Sourcewell's analysts streamline the procurement process by developing requests for proposals for national competitive solicitations that meet or exceed local requirements. FISCAL IMPACT Funds are available in the Vehicles, Purchased account 501-0000-71031 for the seven vehicles for a total cost of $362,865.94. CONSENT CALENDAR ITEM NO. 16 155 501-0000-71031 2022 Silverado 3500 HD Ext Cab 4X2 9'Utility Bed W/Rack $ 52,404.38  501-0000-71031 2022 Silverado 3500 HD Ext Cab 4X2 9'Utility Bed W/Rack $ 52,404.38  501-0000-71031 2022 Silverado 3500 HD Ext Cab 4X2 9'Utility Bed W/Rack $ 52,404.38  501-0000-71031 2022 Silverado 3500 HD Ext Cab 4X2 9'Utility Bed W/Rack $ 52,404.38  501-0000-71031 2022 Silverado 3500 HD Ext Cab 4X2 9'Utility Bed W/Rack $ 52,404.38  501-0000-71031 2022 Silverado 3500 HD Ext Cab 4X2 9'Utility Bed W/Rack $ 52,404.38  501-0000-71031 2022 Silverado 3500 HD Ext Cab 4X2 8'Utility Bed $ 48,439.66  Total $362,865.94  BACKGROUND/ANALYSIS The City’s fleet is made up of 42 fossil fueled vehicles. In the next three years, the City will be rightsizing and replacing 31 leased vehicles and 3 owned vehicles. Currently, the City has limited infrastructure that supports electric vehicle use. The City is planning to expand the electric vehicle infrastructure by installing charging stations at the Maintenance and Operations yard. In addition, 7 fossil fueled vehicles, currently based at City Hall, will be replaced with electric vehicles. In the next three years, the City’s fleet will consist of 30-40% electric vehicles. The technology for full size electric trucks is not presently available and the infrastructure to support a full electric fleet is not in place at this time. Until both the technology and infrastructure are in place, the City will need to continue to invest in fossil fueled vehicles. Performing deferred and preventive maintenance on our growing and aging infrastructure requires a versatile maintenance crew. Our crews are tasked daily with different types of work requests at several different locations City wide that require an array of tools and supplies to make the necessary repairs. The current fleet hinders our team’s abilities to perform at their highest level. The four mid-sized Chevy Colorado trucks that are in use and are scheduled to be replaced require crews to make multiple trips for tools and supplies in between work requests and locations. Additionally, the Colorado trucks provide minimal towing capacity. The three Chevy 2500 trucks that are being replaced are better suited with tool space but lack the towing capacity required to safely tow the larger equipment we have recently procured. The Maintenance and Operations Department requires work trucks that can haul heavy equipment and be stocked with ample tools and supplies. The purchasing of 3500 HD work trucks will allow our team to increase efficiency and productivity along with providing the towing capacity required to safely complete their daily tasks and maintenance programs. Quotes for the vehicles were procured through SourceWell and comply with the City’s Purchasing and Contracting policy.  156 ALTERNATIVES Council may choose to continue to lease similar vehicles at a higher cost rather than purchase new vehicles. Prepared by: Tony Ulloa, Facilities Deputy Director Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Sourcewell Quote and Specifications #17508R1 2. Sourcewell Quote and Specifications #17559 3. Lease Replacement Schedule FY21/21 157 158 ATTACHMENT 1 159 160 161 162 163 164 165 166 167 168 169 170 ATTACHMENT 2 171 172 173 174 175 176 177 178 179 180 Customer Vehicle ID VIN Year Model Series License Num Months In Service Lease End Date Replacement Vehicle V#22 1GCGSBEN6H1152234 2017 Colorado WT 4x2 Crew Cab 5 ft. box 128.3 in. WB 1471493 55 12/31/2021 2022 Silverado 3500 HD Ext Cab 4X2 9'Utility Bed W/Rack V#28 1GCGSBEN9H1151885 2017 Colorado WT 4x2 Crew Cab 5 ft. box 128.3 in. WB 1471492 55 12/31/2021 2022 Silverado 3500 HD Ext Cab 4X2 9'Utility Bed W/Rack V#35 1GCHSBEN3H1154530 2017 Colorado WT 4x2 Extended Cab 6 ft. box 128.3 in. WB 1471487 55 12/31/2021 2022 Silverado 3500 HD Ext Cab 4X2 9'Utility Bed W/Rack V#24 1GCHSBEN0H1152850 2017 Colorado WT 4x2 Extended Cab 6 ft. box 128.3 in. WB 1471489 55 12/31/2021 2022 Silverado 3500 HD Ext Cab 4X2 9'Utility Bed W/Rack V#36 1GCHSBEN6H1152965 2017 Colorado WT 4x2 Extended Cab 6 ft. box 128.3 in. WB 1471488 55 12/31/2021 2022 Silverado 3500 HD Ext Cab 4X2 9'Utility Bed W/Rack V#26 1GCHSBEN0H1152413 2017 Colorado WT 4x2 Extended Cab 6 ft. box 128.3 in. WB 1471490 55 12/31/2021 2022 Silverado 3500 HD Ext Cab 4X2 9'Utility Bed W/Rack V#25 1GB0KUEGXHZ176783 2017 Silverado 2500HD WT 4x4 Regular Cab 8 ft. box 133.6 in. WB 1517629 54 12/31/2021 2022 Silverado 3500 HD Ext Cab 4X2 8'Utility Bed V#27 1GB0KUEG7HZ176837 2017 Silverado 2500HD WT 4x4 Regular Cab 8 ft. box 133.6 in. WB 1517628 54 1/31/2022 2021 Colorado 4X4 Crew Cab, Short Box LT V#11 1GB0KUEG0HZ176694 2017 Silverado 2500HD WT 4x4 Regular Cab 8 ft. box 133.6 in. WB 1517630 53 2/28/2022 2021 Colorado 4X4 Crew Cab, Short Box LT V#13 3N63M0YN2HK707460 2017 City Express 1LS Cargo Van 1517699 51 4/30/2022 2021 Colorado 4X4 Crew Cab, Short Box LT V#17 1GCGSBEN9H1244342 2017 Colorado WT 4x2 Crew Cab 5 ft. box 128.3 in. WB 1521210 50 5/31/2022 2021 Colorado 4X2 Ext Cab, Long Box LT V#19 1GCHSBEN4H1266558 2017 Colorado WT 4x2 Extended Cab 6 ft. box 128.3 in. WB 1521223 50 5/31/2022 2021 Colorado 4X2 Ext Cab, Long Box LT V#18 1GCHSBEN3H1264235 2017 Colorado WT 4x2 Extended Cab 6 ft. box 128.3 in. WB 1521224 50 5/31/2022 2022 Traverse FWD 4dr LT Cloth w/2FL V#21 1GCHSBEN0H1269005 2017 Colorado WT 4x2 Extended Cab 6 ft. box 128.3 in. WB 1521227 49 6/30/2022 2021 Trail Blazer LT V#20 1GCHSBEN1H1266940 2017 Colorado WT 4x2 Extended Cab 6 ft. box 128.3 in. WB 1521216 49 6/30/2022 2021 Trail Blazer LT ATTACHMENT 3 ATTACHMENT 3181 182 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO RECLASSIFY ASSISTANT TO THE CITY MANAGER AND CITY CLERK TO DIRECTOR, AND APPROVE TWO EMPLOYMENT AGREEMENTS RECOMMENDATION Adopt a Resolution to reclassify the Assistant to City Manager and City Clerk to Director, and approve the Employment Agreements with Gilbert Villalpando and Monika Radeva effective August 16, 2021; and authorize the City Manager to execute the agreements. EXECUTIVE SUMMARY •The reclassification of the Assistant to the City Manager and City Clerk to Director and approval of two new Employment Agreements (Attachments 1 and 2) will allow for refinement of service delivery in two departments. •A resolution to update the classification plan (Plan) and salary schedule (Schedule) to ensure high performance and proper alignment of employee resources in accordance with organizational needs requires Council approval. •Allocated Positions would stay at 86 full time positions. FISCAL IMPACT Reclassification will result in an annual salary and benefit cost of approximately $55,800. The cost will be deducted from the Contingency for Staffing account (101-1007-50115) in the Fiscal Year 2021/22 budget. BACKGROUND/ANALYSIS A recent review of staffing in the City Manager’s Office and City Clerk’s Department has identified a need to refine service delivery, meet the City’s business needs, and reallocate functions. CONSENT CALENDAR ITEM NO. 17 183 City Manager’s Office has identified a need to reclassify the Assistant to City Manager to Director and aligning the City’s Marketing, Branding, and Public Information functions to his position. Additionally, the position has taken on higher level affordable housing, economic development, and recycling and conservation programs. The City Clerk is recommended for reclassification to factor in the higher level annual and special fee updates, leading critical components of the City’s risk management function, and providing strategic development, leadership and implementation of the Short-Term Vacation Rental program. Staff is requesting reclassification of these two positions to refine City operations and align work to skill level. The reclassification will also provide position level equity with the other members of the City’s Executive team. The City’s Plan and Schedule establish job classifications and salary schedules. The Plan and Schedule were adopted via Council resolution and amendments require Council action. ALTERNATIVES Council could elect to delay, modify, or reject the requested revisions. Prepared by: Chris Escobedo, Community Resources Director Approved by: Jon McMillen, City Manager Attachments: 1.Employment Agreement for Gilbert Villalpando 2.Employment Agreement for Monika Radeva 184 RESOLUTION NO. 2021- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING THE CLASSIFICATION OF CITY CLERK AND ASSISTANT TO THE CITY MANAGER TO DIRECTOR WHEREAS, the City Council of the City of La Quinta (City) has established a Classification Plan and Salary Schedule for each allocated position; and WHEREAS, it is periodically necessary to update the Classification Plan and Salary Schedule to ensure positions are properly classified and compensated in accordance with knowledge, skills, abilities, education, experience, duties, and minimum qualifications required for successful performance of the duties assigned; and WHEREAS, the City’s Personnel Policy Section 3.2.2 Allocated Positions, Section 3.3 Appointment to New Positions, and 3.5 Preparation and Adoption of Compensation Plan require amendments to the Allocated Positions, Classification Specifications, and Salary Schedule be adopted by a Resolution of the City Council; and WHEREAS, the City Council previously approved and adopted the Fiscal Year 2021/22 Salary Schedule and Allocated Positions on June 15, 2021; and WHEREAS, the City Council previously approved the Director Class Specification in October 2019; and WHEREAS, amendment of the Director Classification Specification and Salary Range will allow the City to ensure high performance and proper alignment of employee resources in accordance with organizational needs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City hereby approves and adopts the revisions to the Classification Plan consisting of Allocated Positions, revised Class Specifications for Manager and Director, and the Fiscal Year 2021/22 Salary Schedule for City Clerk and Director (Business Unit & Housing Development) as attached hereto as Exhibit A and incorporated herein by reference, reclassifying City Clerk and Assistant to the City Manager as Director. 185 Resolution No. 2021 – xxx (description) Adopted: (date) Page 2 of 2 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this day of , , by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ____________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 186 CITY OF LA QUINTA ALLOCATED POSITIONS EFFECTIVE AUGUST 16JULY 1, 2021 AUTHORIZED WORKING TITLE RATING ALLOCATED Administrative Administrative Assistant Administrative Assistant A11 6 Administrative Technician Administrative Technician B21/B22 3 Code Administration Code Administration Technician Building Inspector I B22 1 Code Compliance Officer I B22 2 Permit Technician B22 5 Code Administration Specialist Building Inspector II B23 2 Code Compliance Officer II B23 4 Construction Inspector B23 2 Plans Examiner B24 1 Code Administration Supervisor Animal Control/Code Compliance Supervisor B32 1 Code Administration Coordinator Assistant Construction Manager C42 1 Maintenance & Operations Maintenance & Operations Worker Maintenance Worker I A11 6 Maintenance Worker II A12 3 Maintenance & Operations Technician Traffic Signal Technician B21 2 Maintenance & Operations Technician B23 1 Maintenance & Operations Coordinator Maintenance Foreman B24 1 Maintenance and Operations Coordinator B24 1 Parks/L&L Foreman B24 1 Management Administration Management Assistant Community Resources Coordinator B21 1 Management Assistant B21 5 Account Technician B22 3 Management Specialist Community Resources Specialist B24 1 Deputy City Clerk B24 1 Junior Accountant B24 1 Management Specialist B24/B25 3 Accountant B25 1 Management Coordinator C41 Management Analyst Associate Planner C42 1 Community Resources Analyst C42 1 Sr. Emergency Management Coodinator C42 1 Financial Services Analyst C42 1 Human Resources Analyst C42 1 Management Analyst C42 4 Traffic Operations Analyst C42 1 Associate Engineer C44 1 Senior Planner C44 1 Management Manager Accounting Manager D61 1 Assistant to the City Manager D61 1 Building Official D61 1 Community Resources Manager D61 1 Hub Manager D61 1 Marketing Manager D61 1 Planning Manager D61 1 Public Safety Manager D61 1 City Clerk D62 1 Facilities Deputy Director D63 1 Director City Clerk E82 1 Community Resources Director E82 1 Director (Business Unit & Housing Development)E82 1 Design & Development Director E82 1 Finance Director/Treasurer E82 1 Public Works Director/City Engineer E82 1 City Manager City Manager F101*1 AUTHORIZED WORKING TITLE RATING ALLOCATED Recreation Leader Recreation Leader A01 5.96 Senior Recreation Leader Senior Recreation Leader A02 1.94 Administrative Technician Administrative Technician B21 0.97 Software Program Writer Software Program Writer B24 0.97 95.84 CLASSIFICATION SPECIFICATION * City Manager salary is determined by City Council contract Part-Time/Seasonal Employees RESOLUTION NO. 2021-XXXADOPTED: AUGUST 3, 2021 187 CLASS SPECIFICATION Director Rev. August 2021 October 2019 1 CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Management E81 – E82 Exempt CLASS SUMMARY: This is the second level in a three-level Management Series. Directors apply advanced management principles with critical impact on citizens and the organization. Incumbents exercise strategic and visionary thinking; have long-term organization-wide application and impact; develop and implement programs critical to the city; and exercise control and supervision of multiple assigned functions and/or divisions and significant resources. Responsibility crosses multiple functional units within the organization comprising a designated department. Positions will usually have responsibility for program outcomes. DISTINGUISHING CHARACTERISTICS: Department Directors exercise overall responsibility for policy development, program planning, fiscal management, administration and operation of a department; are responsible for providing professional and technical assistance to senior management staff, the City Manager, various committees, commissions and the City Council; and coordinate activities with other departments. Incumbents supervise staff including conducting performance evaluations, coordinating training; and implementing hiring, discipline and termination procedures. ESSENTIAL DUTIES: This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department. • Directs the activities of the department to include overseeing the development and administration of policies, procedures, programs, goals and objectives and presents them to the City Manager and City Council as necessary. • Supervises staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination and disciplinary decisions. • Administers and monitors the department budget including allocating resources and approving expenditures. • Attends City Council meetings; develops comprehensive reports and recommendations for the City Manager and executive staff; prepares and/or reviews agenda items; attends other required meetings with city manager, city staff, other regulatory entities, etc. • Represents the city to citizens, public and private agencies; responds to/resolves difficult or complex inquiries and complaints. • Develops, reviews and/or recommends approval of policies, procedures, plans, ordinances, reports, budget estimates, etc. • Performs other duties of a similar nature and level as assigned. 188 CLASS SPECIFICATION Director Rev. August 2021 October 2019 2 POSITION SPECIFIC RESPONSIBILITIES: Positions assigned to Business Unit and Housing Development may also be responsible for: • Serves as the City’s Economic Development Director and Housing Authority Facilitator; • Directing and leading the City’s Business Unit that includes economic development, marketing, legislative advocacy, grant procurement, waste management, franchise agreements, and information technology (IT) functions; • Fostering intergovernmental, council, and community relations; • Overseeing significant (large/citywide) special projects and affordable housing; • Responsible for achieving and promoting City recycling goals and leading conservation programs; • Leading communication activities to foster understanding of City-wide vision, strategic priorites, program goals, and services among the public and City employees; • Directing the City’s marketing, public information, and branding efforts; and • Working closely with the Design & Development Department, facilitating opportunities and partnerships with the community and businesses. Positions assigned to City Clerk may also be responsible for: • Performing all statutory duties of the City Clerk as set forth in the California Government Code and La Quinta Municipal Code; • Directing the activities of the Clerk’s department to include overseeing the development and administration of policies, procedures, programs, goals and objectives, and presenting them to the City Manager and City Council as necessary; • Administering all meetings of the City Council/Successor Agency/Financing Authority/Housing Authority and recording minutes thereof; • Directing the preparation of/preparing agendas, comprehensive reports, resolutions, ordinances, and written materials for the City Council/Successor Agency/Financing Authority/Housing Authority; • Administerting and coordinating municipal elections as serving as Elections Official; • Representing the City to citizens, public and private agencies; responding to/resolving difficult or complex inquiries and complaints; • Directing citywide editing and research services; • Providing administrative support to the City Council and City Manager; • Maintaining all official records of the city and the city’s records management system; • Conducting recruitment for boards/commissions; • Maintaining the municipal code; • Acting as Notary Public; • Analyzing, executing, and overseeing annual and special citywide fee updates; • Strategic development, leadership and implementation of Short-Term Vacation Rental program Citywide; and • Leading and directing critical components of the Risk Management Program including insurance programs, evaluation of risk exposure and coverage needs, and manage audits and studies. 189 CLASS SPECIFICATION Director Rev. August 2021 October 2019 3 Positions assigned to Community Resources may also be responsible for: • Contract management for Information Technology, Police, Fire Safety and Emergency Services contracts, Library and Museum. contract, waste and franchise agreements; • Preparing and recommending strategic efforts for the citywide recreation and wellness programs and facilities; • Fostering intergovernmental, council and community relations; oversight of significant (large scale) community projects; • Overseeing Human Resources efforts including class and compensation and employee development and relations; and • Directing City-wide marketing strategies (print and electronic) and contracts; and • Overseeing the Code Compliance and Animal Control programs. Positions assigned to Design and Development may also be responsible for: • Preparing, revising and administering the Building Code, Zoning Ordinance, Official Zoning Map, General Plan and other Specific Plans; • Recommending development standards and approval of proposed development projects and subdivision plans; • Administering the City’s Customer Center, including business licenses and the short- term vacation rental program; and • Creating, revising and monitoring development-related processes, applications, forms and fees. Positions assigned to Public Works/Engineering may also be responsible for: • Providing a strategic plan and setting policies and procedures for the Public Works Department; • Overseeing contracted and in-house engineering plan review, design, surveying and inspection; • Overseeing Capital Improvement Plan, construction, operations and maintenance, traffic and private development engineering divisions; • Approval of plans, specifications and engineering reports; • Preparing the Annual Engineer’s Report for the Landscape and Lighting District; • Planning and operations for Transportation Division; • Overseeing flood plain administration and stormwater quality compliance, including Serving as the Legally Responsible Person for projects covered under the Statewide General Construction Storm Water Permit; • Overseeing the Pavement Management Program; and • Oversight of the City Traffic Engineer including disposition of resident requests and city- wide speed surveys. 190 CLASS SPECIFICATION Director Rev. August 2021 October 2019 4 Positions assigned to Finance/Treasurer may also be responsible for: • Developing/monitoring the budget, collecting and disbursing revenues, accounting, financial reporting and auditing; • Ensuring proper financial procedures and controls are implemented and used; • Coordinating the purchase, storage, and issuance of supplies, materials and equipment; • Administering property and inventory records, investment programs and cash flow; and • Serving as Chief Fiscal Officer of the City and as Treasurer pursuant to the Government Code of the State of California and the La Quinta Municipal Code. TRAINING AND EXPERIENCE: Bachelor’s degree and five (5) years’ experience related to area of assignment including three (3) years of leadership experience. Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • As assigned, valid California Driver’s License may be required. • As assigned, CaliforniaProfessional Engineer (PE) License or ability to acquire it within one year of employment, or other professional certifications related to assignment deemed desirable at time of recruitment. SKILL IN: • Supervising and evaluating employees; • Prioritizing and assigning work; • Negotiating and conflict resolution; • Exercising independent judgment within organizational and legal frameworks; • Problem-solving, analysis and decision-making; • Preparing complex reference materials, manuals, reports, rules, laws, regulations and other items; • Applying local, state and federal laws, rules and regulations; • Public speaking; • Mathematical computations required for public budgeting, accounting and forecasting; • Operating modern office equipment; • Operating a computer and relevant software applications; and • Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information, evaluate performance and provide and/or receive work direction. 191 CLASS SPECIFICATION Director Rev. August 2021 October 2019 5 ADA AND OTHER REQUIREMENTS: Positions in this class typically require: sitting, standing, walking, fingering, grasping, talking, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. 192 CLASS SPECIFICATION Manager Rev. February 2020 August 2021 1 CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Management D61 – D65 Exempt CLASS SUMMARY: This is the first level in a three-level Management Classification Series. Managers oversee divisions and make interpretive decisions on behalf of the organization regarding the means for executing the goals established by the relevant leader, regulatory body or governing body, subject to constraints imposed by available technology and resources. Such interpretive decisions provide context for the work to be accomplished by subordinates supervised within the unit and/or designated programs managed. Incumbents are responsible for the management of functions and budget associated with an assigned unit/designated program and may be responsible for the supervision of professional, technical and administrative support staff assigned to the unit. Based upon assignment, managers may administer units/designated programs with administrative functions requiring differing levels of risk to the organization while providing for the across-the-board first level management necessary to execute the process and projects of the organization. DISTINGUISHING CHARACTERISTICS: Positions assigned to this classification are responsible for assisting in the management and direction of a department by supervising/overseeing the work of a City division. As assigned, incumbents supervise staff including conducting performance evaluations; coordinating training; and implementing hiring, discipline and termination procedures. ESSENTIAL DUTIES: This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department. • Oversees the development and implementation of programs, policies and procedures for the division. • Supervises staff, as assigned, to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination and disciplinary recommendations. • Administers and monitors the division’s budget, including allocating resources and approving expenditures. • Assists the Director in developing and implementing department policies and procedures. • Attends required meetings with the department director, city manager, other city departments; other regulatory entities; public boards and commissions; reviews and prepares reports, agenda items and other official correspondence for city council and/or assigned boards/commissions; creates and makes presentations to community organizations and city boards and commissions. • Performs other duties of a similar nature and level as assigned. POSITION SPECIFIC RESPONSIBILITIES: Positions assigned to Accounting Manager may also be responsible for: 193 CLASS SPECIFICATION Manager Rev. February 2020 August 2021 2 • Purchasing, payroll, accounts receivables, accounts payables and associated report preparation and records, or oversight of same; • Coordinating and taking the lead in the preparation of the annual audit and CAFR; • Maintaining, balancing and reconciling the general ledger; preparing and verifying financial statements, journal entries, and financial reports, or oversight of same; managing and reconciling various subsidiary accounts; • Administering and overseeing CIP and grant accounting; • Overseeing and managing computerized accounting systems; • Assisting with the formulation and development of the annual budget; and • Assisting the Finance Director as needed with complex financial analysis. Positions assigned to Assistant to the City Manager may also be responsible for: • Serving as the City’s Economic Development Manager; • Serving as the Housing Authority Coordinator; • Fostering intergovernmental, council, and community relations; • Overseeing significant (large/citywide) special projects; • Coordinating and managing the City’s Business Unit including legislative advocacy, grant procurement, waste, franchise agreements, and information technology functions; • Coordinating communication activities to foster understanding of City-wide vision, strategic priorites, program goals, and services among the public and City employees; and • Working closely with the Design & Development Department, facilitating opportunities and partnerships with the community and businesses. Positions assigned to Building Official may also be responsible for: • Review of building and construction plans for proper design and conformance with codes and ordinances; • Approval and certification of final inspections; • Investigating complaints and potential violations of building codes/hazards and issuing non-compliance notices; and • Non-structural plan checking and coordination of same. Positions assigned to Community Resources Manager may also be responsible for: • Contract management of the City’s marketing strategies (print and electronic); • Contract management for the Library and Museum operations; • Preparing and managing the recreation, wellness, and community wide events; • Operation and management of the La Quinta Wellness Center and programs; • Strategic planning and development of economic development efforts of the Business Unit and partnership between relationships with city businesses and community; 194 CLASS SPECIFICATION Manager Rev. February 2020 August 2021 3 • Oversight of the La Quinta Arts Foundation and La Quinta Chamber of Commerce agreements; and • Overseeing Citywide Information Technology functions, contracts and expenditures. Positions assigned to Facilities Deputy Director may also be responsible for: • Oversight and management of City Facilities, Park/Landscape & Lighting, Street Maintenance, and Traffic Operations divisions; • Contract management for the operation and maintenance of all City Facilities, Park Maintenance, Landscape & Lighting District, Street Maintenance, and Traffic Operations; • Management of the City’s Fleet Maintenance and Graffiti Abatement programs; • Interpretation and implementation of plans, manuals and specifications; • Periodic inspections of facilities (i.e. facilities, parks, streets, and rights-of-way); • Participation in plan review of new development, capital improvement programming and value engineering studies; • Development and implementation of staff safety training and safe work practices; Positions assigned to Hub Manager may also be responsible for: • Strategic development and implementation of the TRAKit and E-TRAKit software; • Coordinating efforts with other departments and divisions on integration of all Customer Service Center functions and services; • Coordinating with Development, Building & Planning on TRAKit and E-TRAKit integration into plan check, plan review and inspections efforts; • Overseeing the customization and integration of Short Term Vacation Rentals to manage business licenses, permits and TOT collection; and • Providing data regarding the Business and Building development. Positions assigned to Marketing Manager may also be responsible for: • Manages and controls all marketing and branding assets through multiple vendors and City services. • Leads public information for the City and community. Creation and execution of City news, urgencies and services to the community. • Leads the promotion of the City’s Economic Development services by working with the Assistant to the City Manager as well as the businesses in the City. • Controls all internal department brands to ensure all City brand standards are met. Creates and reviews department collateral assets both internally and externally. • Manages and leads City’s tourism programs and services. • Interprets, advises, and understands council’s requests to create quicker and efficient responses. Positions assigned to Planning Manager may also be responsible for: 195 CLASS SPECIFICATION Manager Rev. February 2020 August 2021 4 • Overseeing the historic preservation, archaeological and paleontological provisions of the municipal code; • Assisting with the preparation of development standards; • Overseeing and assisting with the Planning Division’s participation in the development review process including reviewing subdivision plans for compliance with the General Plan and zoning ordinances; and • Investigating and/or assisting with the resolution of planning problems, zoning changes, text amendments, and language for specific plans and the General Plan. Positions assigned to Public Safety Manager may also be responsible for: • Overseeing the Police, Fire, and Emergency Operations with Riverside County; • Overseeing the Code Compliance and Animal Control programs to include strategic community outreach and education; • Administering the City’s neighborhood vitalization efforts through code compliance and public safety partners; • Managing the City’s grants portfolio including securing grants, procurement, and reconciliation with financial policies and Finance Department; and • Overseeing the City’s franchise service providers for customer issues, revenue calculations, and liaison on emergency related matters. TRAINING AND EXPERIENCE: Bachelor’s degree and five (5) years’ experience related to area of assignment. Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as those listed above. LICENSING/CERTIFICATIONS: • As assigned, valid California Driver’s License may be required. • As assigned, California Professional Engineer (PE) License or ability to acquire it within one year of employment. • As assigned, certification through the International Code Council (ICC) as a Building Inspector and Building Official. • As assigned, certification as a Certified Access Specialist (CASp) through the Division of State Architect. • As assigned, Certified Public Accounting (CPA) license desired, but not required. • Other professional certifications related to assignment deemed desirable at time of recruitment. KNOWLEDGE OF: • Managerial principles; • Supervisory principles; • Business administration principles; • Budgetary principles; • Applicable local, state and federal laws, rules and regulations; 196 CLASS SPECIFICATION Manager Rev. February 2020 August 2021 5 • Modern office equipment; • Organizational structure of the city and city services as they relate to area of assignment; • Safe working practices, procedures and regulations; • Customer service principles; and • Contract preparation, administration and service evaluation. Positions assigned to City Clerk also require knowledge of: • The Brown Act, Political Reform Act and California Elections Codes; and • Principles and practices related to municipal records management. Positions assigned to Maintenance also require knowledge of: • Maintenance operations, project management and cost control methods; • Pavement management systems and applicability to pavement maintenance; and • Landscaping practices, including scheduling, parks maintenance, turf management and pest control. Positions assigned to Planning also require knowledge of: • Principles, methods, practices and techniques of urban planning and development including demographic, environmental, social and economic land use concepts; and • Statistical and research methodology. Positions assigned to Engineering also require knowledge of: • Advanced principles and practices of civil and structural engineering; • Administration as applied to the design and construction of public works facilities and technical inspection services; • All types of building construction materials and methods, and of stages of construction when possible violations and defects may be most easily observed and corrected; • City building and zoning codes and related laws and ordinances; and • The California Subdivision Map Act. SKILL IN: • Supervising and evaluating employees; • Prioritizing and assigning work; • Assisting in the direction and management of operations; • Negotiating and conflict resolution; • Exercising independent judgment within organizational and legal frameworks; • Problem-solving, analysis and decision-making; • Applying local, state and federal laws, rules and regulations; • Public speaking; • Mathematical computations required for public budgeting, accounting and forecasting; • Operating a computer and relevant software applications; • Operating modern office equipment; 197 CLASS SPECIFICATION Manager Rev. February 2020 August 2021 6 • Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information, evaluate performance and provide and/or receive work direction. ADA AND OTHER REQUIREMENTS: Positions in this class typically require: sitting, standing, walking, fingering, grasping, talking, hearing, seeing and repetitive motions. Positions involved in leadership of a field assignment may also require occasional pushing, pulling, lifting, crouching, stooping or crawling. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. 198 2021/22 Salary Schedule WORKING TITLE DBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 Administrative Assistant Maintenance Worker I A11 $ 39,594.09 $ 41,573.79 $ 43,553.50 $ 45,533.20 $ 47,512.91 $ 49,125.13 $ 50,737.35 $ 52,349.57 $ 53,961.79 $ 55,574.03 Maintenance Worker II A12 $ 43,561.90 $ 45,740.00 $ 47,918.09 $ 50,096.19 $ 52,274.28 $ 54,048.05 $ 55,821.82 $ 57,595.59 $ 59,369.36 $ 61,143.14 Administrative Technician Community Resources Coordinator Management Assistant Traffic Signal Technician B21 $ 51,509.43 $ 54,084.91 $ 56,660.38 $ 59,235.85 $ 61,811.32 $ 63,908.82 $ 66,006.32 $ 68,103.82 $ 70,201.32 $ 72,298.82 Account Technician Building Inspector I Code Compliance Officer I Administrative Technician Permit Technician B22 $ 55,477.24 $ 58,251.10 $ 61,024.96 $ 63,798.82 $ 66,572.68 $ 68,831.73 $ 71,090.78 $ 73,349.83 $ 75,608.88 $ 77,867.93 Building Inspector II Code Compliance Officer II Construction Inspector Maintenance & Operations Technician B23 $ 59,445.05 $ 62,417.30 $ 65,389.55 $ 68,361.81 $ 71,334.06 $ 73,754.66 $ 76,175.26 $ 78,595.86 $ 81,016.46 $ 83,437.04 Community Resources Specialist Deputy City Clerk Junior Accountant Maintenance Foreman Management Specialist Parks/L&L Foreman Plans Examiner B24 $ 64,914.69 $ 68,160.43 $ 71,406.16 $ 74,651.89 $ 77,897.63 $ 80,540.90 $ 83,184.17 $ 85,827.44 $ 88,470.71 $ 91,113.99 Accountant Management Specialist B25 $ 71,645.28 $ 75,227.54 $ 78,809.80 $ 82,392.07 $ 85,974.33 $ 88,891.79 $ 91,809.25 $ 94,726.71 $ 97,644.17 $ 100,561.65 Animal/Code Officer Supervisor B32 $ 71,645.28 $ 75,227.54 $ 78,809.80 $ 82,392.07 $ 85,974.33 $ 88,891.79 $ 91,809.25 $ 94,726.71 $ 97,644.17 $ 100,561.65 WORKING TITLE DBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 STEP 14Assistant Construction Manager Associate Planner Community Resources Analyst Sr. Emergency Management Coordinator Financial Services Analyst Human Resources Analyst Management Analyst Traffic Operations Analyst C42 $ 78,471.50 $ 81,741.41 $ 85,011.32 $ 88,281.22 $ 91,551.13 $ 94,817.11 $ 98,089.38 $ 100,933.97 $ 103,778.56 $ 106,623.15 $ 109,467.74 $ 112,312.33 $ 115,156.92 $ 118,001.50 Associate Engineer Senior Planner C44 $ 88,163.52 $ 91,837.30 $ 95,511.07 $ 99,184.85 $ 102,858.62 $ 106,527.99 $ 110,204.41 $ 113,400.33 $ 116,596.25 $ 119,792.17 $ 122,988.09 $ 126,184.01 $ 129,379.93 $ 132,575.88 Accounting Manager Assistant to the City Manager Building Official Community Resources Manager Hub Manager Marketing Manager Planning Manager Public Safety Manager D61 $ 100,013.65 $ 104,181.21 $ 108,348.78 $ 112,516.35 $ 116,683.92 $ 120,846.49 $ 125,017.06 $ 128,642.55 $ 132,268.04 $ 135,893.53 $ 139,519.02 $ 143,144.51 $ 146,770.00 $ 150,395.50 City Clerk D62 $ 105,014.33 $ 109,390.28 $ 113,766.23 $ 118,142.17 $ 122,518.12 $ 126,888.82 $ 131,267.92 $ 135,074.69 $ 138,881.46 $ 142,688.23 $ 146,495.00 $ 150,301.77 $ 154,108.54 $ 157,915.30 Facilities Deputy Director D63 $ 110,265.05 $ 114,859.80 $ 119,454.54 $ 124,049.29 $ 128,644.03 $ 133,233.26 $ 137,831.31 $ 141,828.42 $ 145,825.53 $ 149,822.64 $ 153,819.75 $ 157,816.86 $ 161,813.97 $ 165,811.07 City Clerk Community Resources Director Director (Business Unit/Housing Development) Design & Development Director Finance Director/City Treasurer Public Works Director/City Engineer E82 $ 132,818.51 $ 138,353.05 $ 143,887.60 $ 149,422.15 $ 154,956.70 $ 160,484.60 $ 166,023.13 $ 170,837.80 $ 175,652.47 $ 180,467.14 $ 185,281.81 $ 190,096.48 $ 194,911.15 $ 199,725.80 City Manager F101* $ 180,712.41 $ 188,242.70 $ 195,772.98 $ 203,303.27 $ 210,833.56 $ 218,354.81 $ 225,890.51 $ 232,441.33 $ 238,992.15 $ 245,542.97 $ 252,093.79 $ 258,644.61 $ 265,195.43 $ 271,746.25 Per Meeting Monthly Recreation Leader A01 $14.00 $14.70 $15.40 $16.10 $16.80 $0.00 $2,800.00 Senior Recreation Leader A02 $18.00 $18.90 $19.80 $20.70 $21.60 $50.00 $2,300.00 Administrative Technician B21 $24.76 $26.00 $27.24 $28.48 $29.72 $75.00 Software Program Report Writer B24 $31.21 $32.77 $34.33 $35.89 $37.45 $100.00Planning Commission FULL-TIME EMPLOYEES (ANNUAL) Council Members Boards and Commission Members Construction Appeals & Oversight Board Housing CommissionCommunity Services & Financial Advisory Commission PART-TIME EMPLOYEES (HOURLY)Elected Official Positions Mayor FULL-TIME EMPLOYEES (ANNUAL) City Council Approval 06/15/2021 08/03/2021 Effective Date 07/01/2021 08/16/2021 199 200 City of La Quinta Schedule of Salary Ranges DBM MIN - Step 1 Step 2 Step 3 Step 4 JOB RATE - Step 5 Step 6 Step 7 Step 8 Step 9 Merit Max Step 10 Verification A11 $39,594.09 $41,573.79 $43,553.50 $45,533.20 $47,512.91 $49,125.13 $50,737.35 $52,349.57 $53,961.79 $55,574.03 0.4035941 A12 $43,561.90 $45,740.00 $47,918.09 $50,096.19 $52,274.28 $54,048.05 $55,821.82 $57,595.59 $59,369.36 $61,143.14 0.4035921 A13 $47,529.70 $49,906.19 $52,282.67 $54,659.16 $57,035.65 $58,970.97 $60,906.29 $62,841.61 $64,776.93 $66,712.24 0.4035905 B21 $51,509.43 $54,084.91 $56,660.38 $59,235.85 $61,811.32 $63,908.82 $66,006.32 $68,103.82 $70,201.32 $72,298.82 0.4036035 B22 $55,477.24 $58,251.10 $61,024.96 $63,798.82 $66,572.68 $68,831.73 $71,090.78 $73,349.83 $75,608.88 $77,867.93 0.4036014 B23 $59,445.05 $62,417.30 $65,389.55 $68,361.81 $71,334.06 $73,754.66 $76,175.26 $78,595.86 $81,016.46 $83,437.04 0.4035994 B24/B31 $64,914.69 $68,160.43 $71,406.16 $74,651.89 $77,897.63 $80,540.90 $83,184.17 $85,827.44 $88,470.71 $91,113.99 0.4035958B25/B32 $71,645.28 $75,227.54 $78,809.80 $82,392.07 $85,974.33 $88,891.79 $91,809.25 $94,726.71 $97,644.17 $100,561.65 0.4036048 MIN - Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 JOB RATE - Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Merit Max Step 14 C41 $74,168.23 $77,258.82 $80,349.41 $83,440.00 $86,530.59 $89,617.47 $92,710.28 $95,398.88 $98,087.48 $100,776.08 $103,464.68 $106,153.28 $108,841.88 $111,530.46 C42 $78,471.50 $81,741.41 $85,011.32 $88,281.22 $91,551.13 $94,817.11 $98,089.38 $100,933.97 $103,778.56 $106,623.15 $109,467.74 $112,312.33 $115,156.92 $118,001.50 C43 $82,774.75 $86,223.98 $89,673.20 $93,122.43 $96,571.65 $100,016.74 $103,468.44 $106,469.02 $109,469.60 $112,470.18 $115,470.76 $118,471.34 $121,471.92 $124,472.52 C44 $88,163.52 $91,837.30 $95,511.07 $99,184.85 $102,858.62 $106,527.99 $110,204.41 $113,400.33 $116,596.25 $119,792.17 $122,988.09 $126,184.01 $129,379.93 $132,575.88 C45 $94,624.87 $98,567.89 $102,510.91 $106,453.93 $110,396.95 $114,335.24 $118,281.09 $121,711.24 $125,141.39 $128,571.54 $132,001.69 $135,431.84 $138,861.99 $142,292.15 D61 $100,013.65 $104,181.21 $108,348.78 $112,516.35 $116,683.92 $120,846.49 $125,017.06 $128,642.55 $132,268.04 $135,893.53 $139,519.02 $143,144.51 $146,770.00 $150,395.50 D62 $105,014.33 $109,390.28 $113,766.23 $118,142.17 $122,518.12 $126,888.82 $131,267.92 $135,074.69 $138,881.46 $142,688.23 $146,495.00 $150,301.77 $154,108.54 $157,915.30 D63 $110,265.05 $114,859.80 $119,454.54 $124,049.29 $128,644.03 $133,233.26 $137,831.31 $141,828.42 $145,825.53 $149,822.64 $153,819.75 $157,816.86 $161,813.97 $165,811.07 D64 $115,778.30 $120,602.78 $125,427.27 $130,251.75 $135,076.23 $139,894.92 $144,722.88 $148,919.84 $153,116.80 $157,313.76 $161,510.72 $165,707.68 $169,904.64 $174,101.63 D65 $120,470.29 $125,490.29 $130,510.29 $135,530.29 $140,550.28 $145,564.26 $150,587.87 $154,954.92 $159,321.97 $163,689.02 $168,056.07 $172,423.12 $176,790.17 $181,157.19 E81 $126,493.81 $131,764.81 $137,035.80 $142,306.80 $147,577.80 $152,842.47 $158,117.26 $162,702.66 $167,288.06 $171,873.46 $176,458.86 $181,044.26 $185,629.66 $190,215.09 E82 $132,818.51 $138,353.05 $143,887.60 $149,422.15 $154,956.70 $160,484.60 $166,023.13 $170,837.80 $175,652.47 $180,467.14 $185,281.81 $190,096.48 $194,911.15 $199,725.80 E83 $139,459.43 $145,270.71 $151,081.98 $156,893.26 $162,704.53 $168,508.83 $174,324.29 $179,379.69 $184,435.09 $189,490.49 $194,545.89 $199,601.29 $204,656.69 $209,712.11F101$180,712.41 $188,242.70 $195,772.98 $203,303.27 $210,833.56 $218,354.81 $225,890.51 $232,441.33 $238,992.15 $245,542.97 $252,093.79 $258,644.61 $265,195.43 $271,746.25 NON-DISCRETIONARY STEPS DISCRETIONARY STEPS (PERFORMANCE BASED) 2021/22 ANNUAL SALARY RANGES Effective June 27, 2016201 202 Page 1 of 9 AT WILL EMPLOYMENT AGREEMENT This AT WILL EMPLOYMENT AGREEMENT (“Agreement”) is made and entered into this ____ day of ________, 2021 (the “Effective Date”), by and between the City of La Quinta, a public body (the “City” or “Employer”), and Gilbert Villalpando, an individual (the “Employee”), both of whom understand as follows: WITNESSETH: WHEREAS, the City desires to employ the services of Employee as the Director as defined by the job description referenced herein; and WHEREAS, it is the desire of the City to establish certain conditions of employment and to set working conditions of Employee; and WHEREAS, Employee desires to accept employment as the Director. NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: Section 1. Duties. Employer hereby agrees to employ said Employee as Director of said City to perform the functions and duties specified in the City of La Quinta CLASS SPECIFICATION – Director assigned to Business Unit and Housing Development and as provided by state or federal law, and to perform other legally permissible and proper duties and functions as the City Manager shall from time to time assign. Section 2. Term. A.Employee shall commence services as Director on August 16, 2021, which shall also be deemed the effective date of this Agreement. B.Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the City Manager acting for the City to terminate the services of Employee at any time, with or without cause subject only to the provisions set forth in Section 4, paragraphs A and B, of this Agreement. Employee is an “AT WILL” employee serving at the pleasure of the City Manager and subject to summary dismissal without any right of pre- or post- termination hearing, or any other form of due process, including any Skelly hearing. ATTACHMENT 1 203 Page 2 of 9 C.Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Employee to resign at any time from his position with Employer, subject only to the provisions set forth in Section 4, paragraph E, of this Agreement. D.Employee, with prior written approval of the City Manager, may undertake outside professional activities for compensation, including consulting, teaching, speaking and writing provided they do not interfere with Employee’s normal duties and are done only during vacation or other unpaid time of Employee and are not done with any existing vendors or contractors of the City. Under no circumstances shall such outside activities create a conflict of interest with the duties of the Director (Business Unit & Housing Development) and the interests of the City. Section 3. Administrative Leave with Pay. Employer may place Employee on Administrative Leave with Pay at any time while employed under this Agreement. Employee shall be entitled to full pay and benefits during this time. However, if the purpose of placing Employee on Administrative Leave With Pay is to conduct an investigation into potential wrongdoing, and after that investigation, Employee is convicted of a crime involving abuse of his office or position, then pursuant to Government Code Section 53243, Employee shall be required to fully reimburse Employer for any salary or benefits received while on Administrative Leave With Pay. “Abuse of office or position” shall be as defined in Government Code Section 53243.4, as may be amended. Section 4. Discipline, Termination and Severance Pay. A.In the event Employee is terminated by the City Manager during such time that Employee is willing and able to perform his duties under this Agreement, Employee agrees that City Manager will furnish notice of termination at least thirty (30) days prior to the effective date of termination and Employer agrees to pay Employee a lump sum cash payment equal to six (6) month’s base salary. Pursuant to Government Code Section 53243.2, if Employee is later convicted of a crime involving abuse of office or position, then any severance paid under this Section 4.A shall be returned by Employee to Employer. B.Employee may be terminated at any time for willful misconduct or abuse of his office or position. The determination of what constitutes willful misconduct shall be within the sole discretion of the City Manager; provided that it shall relate to the welfare of the City. Willful misconduct includes conduct directly related to conduct in office and the duties in office. It includes 204 Page 3 of 9 the refusal to follow the lawful directions of the City Manager. It also includes conduct not directly related to the performance of the official duties of the office when such conduct has a direct and harmful effect on the welfare or reputation of the City. Evidence of such direct and harmful effects includes, but is not limited to, conviction of a felony or a crime of moral turpitude. Abuse of office or position shall be as defined in Government Code Section 53243.4, as may be amended. In the event that Employee is terminated for willful misconduct or abuse of office or position, Employer shall have no obligation to pay, and shall be prohibited from paying, the severance sum designated in Section 4.A above, or any severance sum at all. C.Nothing in this Agreement shall prohibit Employer from imposing discipline less than termination upon Employee, including written reprimands, suspensions, or reductions in pay. Employee shall not be entitled to any due process as a result of the implementation of discipline less than termination and imposing lesser discipline does not in any way change Employee’s At-Will status. D.In the event: (1) Employer, at any time while Employee is employed under this Agreement, reduces the salary or other financial benefits of Employee (other than a suspension of five (5) working days or less or a temporary reduction in salary of thirty (30) days or less) in a greater percentage than an applicable across-the-board reduction of all employees of Employer; or (2) Employer refuses, following written notice, to comply with any other provision benefiting Employee herein; or (3) Employee resigns following a formal suggestion by the City Manager that he resign, then Employee may elect to be “terminated” as of that time, and shall be entitled to the severance provisions of Section 4.A above. E.If Employee voluntarily resigns his position while employed under this Agreement, then Employee shall give Employer at least thirty (30) day advance written notice, unless the parties agree otherwise, and Employee shall not be entitled to any severance pay. Section 5. Disability. If Employee is permanently disabled or is otherwise unable to perform his duties because of sickness, accident, injury, mental incapacity or health for a period of six successive weeks beyond any accrued sick leave or for the legal duration of the Family & Medical Leave Act (whichever is greatest), Employer shall have the option to terminate this Agreement. Termination pursuant to this Section would not subject the City to payment of severance benefits as specified under Section 4 above. However, Employee shall be compensated for any accrued vacation, sick leave, holidays, administrative 205 Page 4 of 9 leave and other accrued benefits on the same basis as any other employee of the City pursuant to the Personnel Rules. Section 6. Salary. A.Employer agrees to pay Employee for his services rendered pursuant thereto at Step 3 of DBM Salary Rating E82 ($143,887.60 annually), as noted in the Fiscal Year 2021/22 salary schedule payable in equal installments at the same time as other employees of the Employer are paid. Salary may be adjusted in accordance with Section 6.B. hereinafter (if not at top step), or as adjustments are made to the Salary Schedule for all City employees. B.A probationary performance and salary evaluation shall be conducted six (6) months following the date of the initial hire based, in part, on Employee’s successful crafting and implementation the Performance-Based Metrics outlined on Exhibit A of this Agreement. An annual performance and salary evaluation shall be conducted during the annual evaluation period for all employees each year thereafter. All performance and salary evaluations shall be conducted in accordance with the City’s Personnel Rules. During the annual performance and salary evaluation, the City Manager and the Employee shall develop performance-based compensation metrics upon which the Employee’s performance and compensation adjustments shall be based. Section 7. Hours of Work. It is recognized that Employee must devote time outside the normal office hours to business of the Employer. Administrative leave shall be as provided in the City Personnel Rules and Section 8, below. Section 8. Vacation, Sick Leave and Administrative Leave. Employee shall accrue, and have credited to his personal account, vacation and sick leave as provided for the Director pursuant to the Personnel Rules. Employee shall receive eighty (80) hours of Administrative Leave per year in accordance with the Personnel Rules. Section 9. Other Benefits. Employee shall be provided with the same health, dental, vision, life insurance and retirement benefits as other general employees of the City. Employee may also receive an annual physical examination at City expense. 206 Page 5 of 9 Section 10. Other Terms and Conditions of Employment. A.The City Manager, in consultation with Employee, shall fix any such other terms and conditions of employment, as it may determine from time to time, relating to the performance of Employee, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the City’s Municipal Code or any applicable state or federal law. B.All regulations and rules of the Employer relating to vacation and sick leave, retirement and pension system contributions, holidays and other fringe benefits and working conditions as they now exist or hereafter may be amended, shall also apply to Employee as they would to other full-time employees of Employer, in addition to the benefits specifically set forth herein for the benefit of Employee. Section 11. Sole Rights. The severance rights provided in Section 4.A shall constitute the sole and only entitlement of Employee in the event of termination, other than for willful misconduct or abuse of power or office, and Employee expressly waives any and all other rights except as provided herein. Section 12. Notices. Notices pursuant to this Agreement shall be given by: (1) email with verification of delivery; (2) facsimile transmission with confirmation; (3) personal delivery: (4) overnight delivery service with conformation; or (5) deposit in the custody of the United States Postal Service, postage prepaid, addressed as follows: EMPLOYER: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, CA 92253 EMPLOYEE: Gilbert Villalpando 78-495 Calle Tampico La Quinta, CA 92253 Notice shall be deemed given as of the date of personal, overnight delivery, email, or facsimile service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service. Section 13. General Provisions. 207 Page 6 of 9 A.This Agreement shall constitute the entire agreement between the parties. No prior oral or written communications are incorporated herein. B.This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of Employee. C.If any provision, or any portion thereof, contained in this Agreement is held unconstitutional, invalid or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected and shall remain in full force and effect. D.This Agreement may be signed in counterparts with signature pages transmitted by email, facsimile, personal delivery or overnight delivery, all of which will be treated as originals. 208 Page 7 of 9 IN WITNESS WHEREOF, the City of La Quinta has caused this Agreement to be dated, signed and executed in its behalf by its City Manager, and duly attested by its City Clerk, and the Employee has dated, signed and executed this Agreement, both in duplicate, to become effective as of the Effective Date. EMPLOYER: CITY OF LA QUINTA By: Jon McMillen, City Manager Date: ATTEST: Monika Radeva, City Clerk Date: APPROVED AS TO FORM: William H. Ihrke, City Attorney Date: EMPLOYEE: Gilbert Villalpando Date: 209 Page 8 of 9 Exhibit “A” Performance-Based Metrics Evaluate the Department processes and personnel. o Within 90 days 1. Evaluate personnel and processes and provide the City Manager with analysis and recommendations. 2. On-board the new management specialist and management analyst. 3. Review the marketing staffs’ roles, responsibilities and offer perspectives/recommendation on finding efficiencies and improve workflow within the department. 4. Review and discuss the 90-day plans for Marketing Manager and Business Analyst. o Within 180 days 1. Implement the recommendations generated from the personnel and process review. 2. Work with staff to refine the Key Process Indicators (KPIs) and metrics of economic development projects, marketing, IT, affordable housing, and legislation. 3. Train staff in improved project management techniques and contract negotiations. Review and provide recommendations on affordable housing development, economic development, and marketing implementation processes. o Within 90 days 1. Review City owned property and insure compliance with surplus lands act. 2. Work with the Marketing Manager to revamp, implement and prioritize a marketing schedule for the promotion of city-wide projects/ programs for fiscal year. 3. Create a schedule prioritizing all business outreach and future affordable housing projects for the fiscal year. o Within 180 days 1. Implement new program software to capture business and marketing analytics for council and city manager’s review. Review and update the economic development strategic plan and IT disaster recovery plan. 210 Page 9 of 9 o Within 90 days 1. Understand the scope, status and implementation of projects and processes and their role in the city’s economic development. 2. Provide the City Manager with observations/recommendations. 3. Identify staffs’ role/responsibilities in each of these activities. 211 212 Page 1 of 8 AT WILL EMPLOYMENT AGREEMENT This AT WILL EMPLOYMENT AGREEMENT (“Agreement”) is made and entered into this ____ day of ________, 2021 (the “Effective Date”), by and between the City of La Quinta, a public body (the “City” or “Employer”), and Monika Radeva, an individual (the “Employee”), both of whom understand as follows: WITNESSETH: WHEREAS, the City desires to employ the services of Employee as the City Clerk as defined by the job description referenced herein; and WHEREAS, it is the desire of the City to establish certain conditions of employment and to set working conditions of Employee; and WHEREAS, Employee desires to accept employment as the City Clerk. NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: Section 1. Duties. Employer hereby agrees to employ said Employee as City Clerk of said City to perform the functions and duties specified in the City of La Quinta CLASS SPECIFICATION – Director assigned to City Clerk and as provided by state or federal law, and to perform other legally permissible and proper duties and functions as the City Manager shall from time-to-time assign. Section 2. Term. A.Employee shall commence services as City Clerk on August 16, 2021, which shall also be deemed the effective date of this Agreement. B.Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the City Manager acting for the City to terminate the services of Employee at any time, with or without cause subject only to the provisions set forth in Section 4, paragraphs A and B, of this Agreement. Employee is an “AT WILL” employee serving at the pleasure of the City Manager and subject to summary dismissal without any right of pre- or post- termination hearing, or any other form of due process, including any Skelly hearing. C.Nothing in this Agreement shall prevent, limit or otherwise ATTACHMENT 2 213 Page 2 of 8 interfere with the right of the Employee to resign at any time from his position with Employer, subject only to the provisions set forth in Section 4, paragraph E, of this Agreement. D. Employee, with prior written approval of the City Manager, may undertake outside professional activities for compensation, including consulting, teaching, speaking and writing provided they do not interfere with Employee’s normal duties and are done only during vacation or other unpaid time of Employee and are not done with any existing vendors or contractors of the City. Under no circumstances shall such outside activities create a conflict of interest with the duties of the City Clerk and the interests of the City. Section 3. Administrative Leave with Pay. Employer may place Employee on Administrative Leave with Pay at any time while employed under this Agreement. Employee shall be entitled to full pay and benefits during this time. However, if the purpose of placing Employee on Administrative Leave With Pay is to conduct an investigation into potential wrongdoing, and after that investigation, Employee is convicted of a crime involving abuse of his office or position, then pursuant to Government Code Section 53243, Employee shall be required to fully reimburse Employer for any salary or benefits received while on Administrative Leave With Pay. “Abuse of office or position” shall be as defined in Government Code Section 53243.4, as may be amended. Section 4. Discipline, Termination and Severance Pay. A. In the event Employee is terminated by the City Manager during such time that Employee is willing and able to perform his duties under this Agreement, Employee agrees that City Manager will furnish notice of termination at least thirty (30) days prior to the effective date of termination and Employer agrees to pay Employee a lump sum cash payment equal to six (6) month’s base salary. Pursuant to Government Code Section 53243.2, if Employee is later convicted of a crime involving abuse of office or position, then any severance paid under this Section 4.A shall be returned by Employee to Employer. B. Employee may be terminated at any time for willful misconduct or abuse of his office or position. The determination of what constitutes willful misconduct shall be within the sole discretion of the City Manager; provided that it shall relate to the welfare of the City. Willful misconduct includes conduct directly related to conduct in office and the duties in office. It includes the refusal to follow the lawful directions of the City Manager. It also includes 214 Page 3 of 8 conduct not directly related to the performance of the official duties of the office when such conduct has a direct and harmful effect on the welfare or reputation of the City. Evidence of such direct and harmful effects includes, but is not limited to, conviction of a felony or a crime of moral turpitude. Abuse of office or position shall be as defined in Government Code Section 53243.4, as may be amended. In the event that Employee is terminated for willful misconduct or abuse of office or position, Employer shall have no obligation to pay, and shall be prohibited from paying, the severance sum designated in Section 4.A above, or any severance sum at all. C. Nothing in this Agreement shall prohibit Employer from imposing discipline less than termination upon Employee, including written reprimands, suspensions, or reductions in pay. Employee shall not be entitled to any due process as a result of the implementation of discipline less than termination and imposing lesser discipline does not in any way change Employee’s At-Will status. D. In the event: (1) Employer, at any time while Employee is employed under this Agreement, reduces the salary or other financial benefits of Employee (other than a suspension of five (5) working days or less or a temporary reduction in salary of thirty (30) days or less) in a greater percentage than an applicable across-the-board reduction of all employees of Employer; or (2) Employer refuses, following written notice, to comply with any other provision benefiting Employee herein; or (3) Employee resigns following a formal suggestion by the City Manager that he resign, then Employee may elect to be “terminated” as of that time, and shall be entitled to the severance provisions of Section 4.A above. E. If Employee voluntarily resigns his position while employed under this Agreement, then Employee shall give Employer at least thirty (30) day advance written notice, unless the parties agree otherwise, and Employee shall not be entitled to any severance pay. Section 5. Disability. If Employee is permanently disabled or is otherwise unable to perform his duties because of sickness, accident, injury, mental incapacity or health for a period of six successive weeks beyond any accrued sick leave or for the legal duration of the Family & Medical Leave Act (whichever is greatest), Employer shall have the option to terminate this Agreement. Termination pursuant to this Section would not subject the City to payment of severance benefits as specified under Section 4 above. However, Employee shall be compensated for any accrued vacation, sick leave, holidays, administrative leave and other accrued benefits on the same basis as any other employee of 215 Page 4 of 8 the City pursuant to the Personnel Rules. Section 6. Salary. A. Employer agrees to pay Employee for his services rendered pursuant thereto at Step 3 of DBM Salary Rating E82 ($143,887.60 annually), as noted in the Fiscal Year 2021/22 salary schedule payable in equal installments at the same time as other employees of the Employer are paid. Salary may be adjusted in accordance with Section 6.B. hereinafter (if not at top step), or as adjustments are made to the Salary Schedule for all City employees. B. A probationary performance and salary evaluation shall be conducted six (6) months following the date of the initial hire based, in part, on Employee’s successful crafting and implementation the Performance-Based Metrics outlined on Exhibit A of this Agreement. An annual performance and salary evaluation shall be conducted during the annual evaluation period for all employees each year thereafter. All performance and salary evaluations shall be conducted in accordance with the City’s Personnel Rules. During the annual performance and salary evaluation, the City Manager and the Employee shall develop performance-based compensation metrics upon which the Employee’s performance and compensation adjustments shall be based. Section 7. Hours of Work. It is recognized that Employee must devote time outside the normal office hours to business of the Employer. Administrative leave shall be as provided in the City Personnel Rules and Section 8, below. Section 8. Vacation, Sick Leave and Administrative Leave. Employee shall accrue, and have credited to his personal account, vacation and sick leave as provided for the City Clerk pursuant to the Personnel Rules. Employee shall receive eighty (80) hours of Administrative Leave per year in accordance with the Personnel Rules. Section 9. Other Benefits. Employee shall be provided with the same health, dental, vision, life insurance and retirement benefits as other general employees of the City. Employee may also receive an annual physical examination at City expense. 216 Page 5 of 8 Section 10. Other Terms and Conditions of Employment. A. The City Manager, in consultation with Employee, shall fix any such other terms and conditions of employment, as it may determine from time to time, relating to the performance of Employee, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the City’s Municipal Code or any applicable state or federal law. B. All regulations and rules of the Employer relating to vacation and sick leave, retirement and pension system contributions, holidays and other fringe benefits and working conditions as they now exist or hereafter may be amended, shall also apply to Employee as they would to other full-time employees of Employer, in addition to the benefits specifically set forth herein for the benefit of Employee. Section 11. Sole Rights. The severance rights provided in Section 4.A shall constitute the sole and only entitlement of Employee in the event of termination, other than for willful misconduct or abuse of power or office, and Employee expressly waives any and all other rights except as provided herein. Section 12. Notices. Notices pursuant to this Agreement shall be given by: (1) email with verification of delivery; (2) facsimile transmission with confirmation; (3) personal delivery: (4) overnight delivery service with conformation; or (5) deposit in the custody of the United States Postal Service, postage prepaid, addressed as follows: EMPLOYER: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, CA 92253 EMPLOYEE: Monika Radeva 78-495 Calle Tampico La Quinta, CA 92253 Notice shall be deemed given as of the date of personal, overnight delivery, email, or facsimile service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service. Section 13. General Provisions. 217 Page 6 of 8 A. This Agreement shall constitute the entire agreement between the parties. No prior oral or written communications are incorporated herein. B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of Employee. C. If any provision, or any portion thereof, contained in this Agreement is held unconstitutional, invalid or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected and shall remain in full force and effect. D. This Agreement may be signed in counterparts with signature pages transmitted by email, facsimile, personal delivery or overnight delivery, all of which will be treated as originals. 218 Page 7 of 8 IN WITNESS WHEREOF, the City of La Quinta has caused this Agreement to be dated, signed and executed in its behalf by its City Manager, and duly attested by its City Clerk, and the Employee has dated, signed and executed this Agreement, both in duplicate, to become effective as of the Effective Date. EMPLOYER: CITY OF LA QUINTA By: Jon McMillen, City Manager Date: ATTEST: Monika Radeva, City Clerk Date: APPROVED AS TO FORM: William H. Ihrke, City Attorney Date: EMPLOYEE: _________________________________ Monika Radeva Date: 219 Page 8 of 8 Exhibit “A” Performance-Based Metrics Evaluate the Clerk’s Department processes and personnel. o Within 90 days 1.Evaluate personnel and processes, and provide the City Manager with your analysis and recommendations. 2.Further on-board and train Clerk’s Department staff in new and expanded roles and responsibilities. 3.Update / Create Commissioners’ Handbook Rules of Procedure for City Council Public Meetings Rules of Procedure for Boards and Commission Public Meetings o Within 180 days 1.Implement the recommendations generated from the personnel and process review. 2.Review Key Process Indicators and metrics to measure staffs’ and the Departments’ performance. 3.Review existing policies for necessary updates. Evaluate the Short-Term Vacation Rental Program (STVR) o Within 90 days 1.Evaluate STVR existing processes and responsibilities, and provide the City Manager with analysis and recommendations. 2.Evaluate STVR software options and alternatives, and integration/compatibility with other City Departments and software (Code Compliance and Finance). 3.Review STVR existing regulations and identify possible code amendments. o Within 180 days 1.Implement the processes/responsibilities streamlining and improvement recommendations generated from the process review. 2.Prepare a plan and schedule for implementing software enhancements or replacement generated from the software review. Prepare necessary STVR code amendments. 220 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO APPROVE THE EMPLOYEE BENEFIT PLAN AND SELECTION OF KEENAN AND ASSOCIATES AS THE CITY’S EMPLOYEE BENEFITS BROKER OF RECORD RECOMMENDATION Adopt a resolution approving the Employee Benefit Plan and selecting Keenan and Associates as the City’s employee benefits broker of record effective September 1, 2021. EXECUTIVE SUMMARY •In February 2021, staff solicited employee benefits broker/consulting services proposals, and Keenan and Associates (Keenan) was selected. •Keenan would provide insurance brokerage services which includes benefit rate negotiations on behalf of the City, regular assistance throughout the year with issues that may arise with billing, employee benefit claims, enrollment, employee education, and insurance carrier contracts. •The City and the La Quinta Employee’s Association met and discussed matters relating to the employee benefits plan and proposed changes. •The recommended employee benefits plan would provide overall savings to monthly premiums and offer enhanced benefits for employees and their families. •The Employee Benefit Plan must be approved by Council and adopted by Resolution. FISCAL IMPACT There is no direct cost to the City as Keenan is compensated through carrier commissions. BACKGROUND/ANALYSIS The City has worked with USI as its Insurance Broker for the past several years with no change in benefits or presentation of alternate pricing options. In order to retain employees and provide quality benefits, staff issued a Request for Proposals (RFP) to solicit proposals from qualified Benefit Brokers in February 2021. Staff interviewed several firms and subsequently asked Keenan to CONSENT CALENDAR ITEM NO. 18 221 provide the City with the most viable and competitive benefits available through the insurance marketplace. Keenan presented the City with marketing results for alternate carriers for dental, vision, and general/voluntary life coverage. The selected benefits below reflect an overall 15% average decrease to employee benefit plan monthly premium rates. Benefit Benefit Plan Changes Rates Dental HMO •Coverage will move from Cigna Dental to Ameritas Liberty Dental •DHMO overall average rate decrease of 24% •Rate guaranteed for two years Single $17.30 2-Party $31.13 Family $44.98 Dental PPO •Coverage will move from Cigna Dental to Ameritas •Change from a two-tier to three-tier rate to align with all benefit plans •Dental PPO overall average rate decrease of 11% •Rate guaranteed for two years Single $46.52 2-Party $103.74 Family $132.48 Vision •Vision will move from Standard VSP to VSP/Eyemed •Vision rates reflect an overall average decrease of 10.5% •Rates guaranteed for two years VSP Single $7.56 2-Party $15.04 Family $22.68 Eye Med Single $6.88 2-Party $14.16 Family $21.48 Group Life •The insurance carrier for Group Life will change to Lincoln Financial •Decreased life coverage cost going from $0.260 to $0.090 and AD&D from $0.025 to $0.020 •Rate guaranteed for three years Life (Per $1000) $0.090 AD&D (Per $1000) $0.020 Staff is recommending that Council approve the proposed employee benefits plan options administered by Keenan, providing employees new benefit options, enhanced benefits, and cost savings. ALTERNATIVES Council may elect not to approve the proposed benefit plan and stay with USI, the City’s current broker of record. Prepared by: Carla Triplett, Human Resources Analyst Approved by: Chris Escobedo, Community Resources Director 222 RESOLUTION NO. 2021 – XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE EMPLOYEE BENEFIT PLAN AND SELECTING KEENAN AND ASSOCIATES AS THE CITY’S EMPLOYEE BENEFITS BROKER OF RECORD. WHEREAS, the City is committed to providing a quality employee benefit plan; and WHEREAS, the City, in accordance with its Personnel Policy, wishes to approve the Employee Benefit Plan; and WHEREAS, the City understands that using a brokerage first ensures that employees' benefits are the best value and service; and WHEREAS, the City desires to select Keenan and Associates as the Consultant/Insurance Broker of Record for the Employee Benefit Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council hereby approves the Employee Benefit Plan, attached hereto as Exhibit A and incorporated herein by this reference. SECTION 2. The City Council selects Keenan and Associates as the City's Employee Benefits Broker of Record for employee benefit insurance services. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this day of , , by the following vote: AYES: NOES: ABSENT: ABSTAIN: 223 Resolution No. 2021 – xxx (description) Adopted: (date) Page 2 of 2 ________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ____________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 224 EMPLOYEE BENEFIT PLAN DENTAL DHMO – STANDARD LIBERTY DENTAL Employee Only $17.30 Employee + Spouse $31.13 Employee + Family $44.98 DENTAL PPO – STANDARD AMERITAS Employee Only $46.52 Employee + Spouse $103.74 Employee + Family $132.48 VISION – DUAL OPTION VSP EYE MED Employee Only $7.56 $6.88 Employee & Spouse $15.04 $14.16 Family $22.68 $21.48 LIFE – LINCOLN LIFE Life Volume Life (Per $1000)$0.090 AD&D (Per $1000) $0.020 RESOLUTION NO. 2021-XXX ADOPTED: AUGUST 3, 2021 225 226 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND THE LA QUINTA CITY EMPLOYEES’ ASSOCIATION APPROVING THE HEALTH BENEFIT CAP OF $1,832.01 PER EMPLOYEE PER MONTH RECOMMENDATION Adopt a Resolution to approve Amendment No. 1 to the Memorandum of Understanding between the City and the La Quinta City Employees’ Association approving the health benefit cap of $1,832.01 per employee per month, effective January 1, 2022. EXECUTIVE SUMMARY •The current Memorandum of Understanding (MOU) with the La Quinta City Employees’ Association (Association) provides for a meet and confer reopener to review insurance coverage for the next calendar year. •The City and Association met and considered the 2022 Health Premium adjustments which shows an increase for employees. •The recommended Amendment No. 1 is the result of the reopener, which includes an increase in the health benefit cap from $1,742 per month per employee to $1,832.01 per month per employee. FISCAL IMPACT The 2021/22 cost to implement the health benefit cap adjustment for employees represented by the Association is $57,985. Funds are available in the Contingency for Staffing account (101-1007-50115). BACKGROUND/ANALYSIS The Association and the City entered into a one-year MOU in June 2021. Section 3.2 of that MOU provides for an annual meet and confer reopener to meet and confer on the amounts paid by the City and employees for insurance coverage for the following calendar year. Since 1984, the City has provided a health benefit amount to employees to cover medical, dental, and vision insurance. The board of directors for CalPERS sets the medical rates each year for all California cities. In July 2021, Staff CONSENT CALENDAR ITEM NO. 19 227 received the new medical insurance rates, which become effective January 1, 2022. The cost for the City sponsored family plan, Anthem HMO Select, has increased for 2022. On July 29, 2021, the Association agreed to increase health cap to $1,832.01 per month per employee for 2022. Except as modified by this Amendment No. 1, the MOU remains in full force and effect according to its terms. ALTERNATIVES The Association and City have worked in the true spirit of cooperation to equitably serve the needs of both parties. Approval of Amendment No. 1 will conclude a successful labor negotiation process. Staff does not recommend any alternatives. Prepared by: Chris Escobedo, Community Resources Director Approved by: Jon McMillen, City Manager 228 RESOLUTION NO. 2021 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AMENDMENT NO. 1 TO THE MEMORANDUM OF UNDERSTANDING AFFIRMING THE HEALTH BENEFIT CAP OF $1,832.01 PER MONTH PER EMPLOYEE WHEREAS, the City of La Quinta, hereinafter referred to as “City” and the La Quinta City Employees’ Association, the recognized organization representing its members, hereinafter referred to as “Association,” have met and conferred over wages, hours, terms, and conditions of employment pursuant to Government Code 3500, as amended; and WHEREAS, the Council adopted Resolution No. 2021-022, at the June 15, 2021, meeting, approving the Memorandum of Understanding (MOU) between the City and Association, expiring on June 30, 2022, which provides for a meet and confer reopener; and WHEREAS, the City and the Association have negotiated and agreed upon a health benefit cap increase to $1,832.01 effective January 1, 2022. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council hereby increases the health benefit cap to $1,832.01, per month per employee, as set forth in Amendment No. 1 of the MOU between the City and the Association, attached hereto as Exhibit A and incorporated by this reference, to the extent the City may legally do so in accordance with the time constraints of said MOU. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 3rd day of August 2021, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 229 Resolution No. 2021- LQCEA Amendment No. 1 to MOU Adopted: August 3, 2021 Page 2 of 2 __________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: __________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: __________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 230 AMENDMENT NO. 1 TO MEMORANDUM OF UNDERSTANDING This AMENDMENT NO. 1 ("Amendment") is made by and between the CITY OF LA QUINTA ("City") and the LA QUINTA CITY EMPLOYEES' ASSOCIATION ("Association") as of August 3, 2021. RECITALS WHEREAS, Association and City entered into a Memorandum of Understanding (MOU) on July 1, 2021, which covers the period of July 1, 2021, through June 30, 2022; and WHEREAS, Section 3.2 of the MOU provides for a meet and confer reopener to determine amounts paid by the City and employees for insurance coverage for the following calendar year; and WHEREAS, City and Association have met and considered the 2022 Health Premium adjustments. NOW, THEREFORE, it is agreed by and among the parties as follows: 1.The foregoing Recitals are true and correct and incorporated in full as part of this Amendment. 2.Effective January 1, 2022, the health benefits cap will be $1,832.01 per month per employee. 3.The reopener referenced in Section 3.2 of the MOU is concluded/closed for purposes of the 2022 insurance coverage premiums. 4.Except as modified by this Agreement, the MOU remains in full force and effect according to its terms. CITY OF LA QUINTA LA QUINTA CITY EMPLOYEES' ASSOCIATION By: By: Its Mayor Its President RESOLUTION NO. 2021-XXX ADOPTED: AUGUST 3, 2021 231 232 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO APPROVE THE HEALTH BENEFIT CAP OF $1,832.01 PER EMPLOYEE PER MONTH, FOR NON-REPRESENTED EMPLOYEES, NON-REPRESENTED MANAGEMENT, CONTRACT, AND CONFIDENTIAL EMPLOYEES RECOMMENDATION Adopt a Resolution to approve the health benefit cap of $1,832.01 per employee per month, for non-represented employees, non-represented management, contract, and confidential employees effective January 1, 2022. EXECUTIVE SUMMARY •The City and La Quinta City Employees Association (LQCEA) met and conferred on matters pertaining to the employee health benefit cap. •LQCEA has accepted the health benefit cap increase of $1,832.01 per month per employee. This benefit also affects non-represented employees, non- represented management, contract, and confidential employees. •A summary of the economic benefits consisting of the health benefits will be verbally announced in accordance with Government Code Section 54953(c)(3) prior to Council taking any action, for the City’s executives as defined by State law [subdivision (d) of Section 3511.1]. FISCAL IMPACT The 2021/22 cost to implement the health benefit cap increase for non-represented employees, non-represented management, contract and confidential employees is $40,295. Funds are available in the Contingency for Staffing account (101-1007- 50115). BACKGROUND/ANALYSIS When the City elects to change benefits for the LQCEA, it also provides non- represented employees, non-represented management, contract, and confidential employees the same benefit adjustments. Staff recommends that the health benefit cap increase be provided to non-represented employees, non-represented management, contract, and confidential employees. CONSENT CALENDAR ITEM NO. 20 233 ALTERNATIVES The Council may elect to not provide the same benefit adjustment changes to the unrepresented employees. Prepared by: Chris Escobedo, Community Resources Director Approved by: Jon McMillen, City Manager 234 RESOLUTION NO. 2021 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE HEALTH BENEFIT CAP OF $1,832.01 PER EMPLOYEE PER MONTH, FOR NON-REPRESENTED EMPLOYEES, NON-REPRESENTED MANAGEMENT, CONTRACT, AND CONFIDENTIAL EMPLOYEES WHEREAS, the City of La Quinta, hereinafter referred to as “City” desires to implement a health benefit cap increase for non-represented employees, non-represented management, contract, and confidential employees effective January 1, 2022; and WHEREAS, the City desires to continue benefit adjustments for non- represented employees, non-represented management, contract, and confidential employees. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council hereby approves the health benefit cap of $1,832.01, per month per employee, for non-represented employees, non- represented management, contract, and confidential employees. SECTION 3. The City Council recognizes contract positions as the City Manager, Community Resources Director, City Clerk, Director (Business Unit & Housing Development), Finance Director/Treasurer, Public Works Director/City Engineer, and Design and Development Director. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 3rd day of August 2021, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 235 Resolution No. 2021- 2021/2022 Benefit Adjustments for Non-Represented Employees Adopted: August 3, 2021 Page 2 of 2 ___________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ___________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 236 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: SILVERROCK RESORT DEVELOPMENT PROJECT UPDATE AND DEVELOPER PROGRESS TO CURE DEFAULT RECOMMENDATION Discuss development project update and developer progress to cure default. EXECUTIVE SUMMARY •In November 2014, Council approved a Purchase, Sale and Development Agreement (Agreement) with SilverRock Development Company (SDC). •In May 2017, SDC initiated the work to realign golf course holes to accommodate the luxury hotel and improve the golf experience; this work was completed in November 2017. •Agreement was amended in November 2018 primarily to update schedule and project phasing to enable closing of the $212 million construction financing with Mosaic Real Estate (Mosaic). •In April 2019, SDC commenced mass grading of the site in preparation for vertical development; this work was completed in November 2019. •In March 2020 just after the COVID-19 pandemic started, SDC provided the first of several updates to Council including notification that they would be delaying the start of vertical construction as a result of the pandemic but that both SDC and their financing partner Mosaic are committed to the successful completion of SilverRock Resort. •On April 15, 2020 SDC provided the City with a Force Majeure notice relating to impacts to the development schedule associated with the Covid-19 pandemic. •In April 2021, the City issued a notice of default to the SDC, per the terms of the agreement. The agreement identified completion of the two hotels, spa, conference facility, and permanent golf clubhouse by December 31, 2020. STUDY SESSION ITEM NO. 1 237 BACKGROUND/ANALYSIS SilverRock Development Company (SDC) has accelerated efforts in recent months completing final maps and acquiring precise grading and building permits for the luxury hotel, spa, shared conference facility, clubhouse and model luxury branded residences. Additionally, within the last several weeks contractors have mobilized, site surveying is underway and pre-construction meetings are taking place. This effort is considerable and is performed in good faith to diligently move the project forward and into vertical construction. However, cost escalation as a result of material and supply shortages, increased demand, and rising labor costs has created the need for an additional $80 million of financing in order to capitalize the project. On April 7, 2021 the City issued a notice of default to SDC outlining that Council would need to approve revised financing, schedule and an amendment to the Purchase, Sale, and Development Agreement as amended (PSDA) in order for the default to be cured. To date, SDC has provided a commitment letter for additional financing along with a letter from Mosaic investors, the projects primary lender expressing their commitment to the project and ongoing coordination with SDC to support revisions to the capital structure of the project. Additionally, SDC has proposed schedule revisions that include project milestones and updated start and completion dates of project components as well as new and revised terms and conditions for consideration in an amended PSDA. Staff continues to negotiate with SDC on the aforementioned items as project capitalization is completed and the proposed amendment is being finalized. SDC will continue to provide project updates at council meetings that will include recent milestones achieved and progress on the project as well as items required to cure default. These updates will occur at every meeting until the default is cured. Prepared by: Jon McMillen, City Manager 238 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE FIRE SERVICE DELIVERY STUDY BY MATRIX CONSULTING GROUP RECOMMENDATION Receive and file fire service delivery study by Matrix Consulting Group. EXECUTIVE SUMMARY •The City contracts fire services from Riverside County Fire Department. •In December 2019, City contracted Matrix Consulting Group (Matrix) to conduct a fire service delivery study to evaluate fire services, current costs and future needs which includes staffing levels, equipment, and additional stations. •The Matrix report presents their findings and recommendations (Attachment 1). FISCAL IMPACT If Council agrees to pursue some of the Matrix recommendations, then there will be a fiscal impact on the City’s budget. BACKGROUND/ANALYSIS The City contracts with Riverside County Fire Department (County Fire), which contracts with California Department of Forestry and Fire Protection (CAL FIRE) to provide fire services. In December 2019, Matrix Consulting Group (Matrix) was retained to conduct a fire service delivery study, similar to the study Matrix conducted for police services. The scope of the study includes evaluation of short- and long-range needs, such as: •Review of current workloads and service levels among all three City fire stations (Fire Stations 32, 70 and 93) •Evaluation of growth and community trends •Opportunities to improve service levels •Staffing modifications recommended by County of Riverside (County) STUDY SESSION ITEM NO. 2 239 •Addition of a fourth fire station and potential building locations. As part of the study, Matrix met with staff from County Fire, Fire Marshal, and the City and reviewed data provided by the fire department for the last five years. In addition, City met with Fire Department to review study results and opportunity assessment. Please see the Matrix Findings Explanation (Attachment 2), detailing County Fire’s operational needs. MAIN FINDINGS: 1.Staffing of apparatus should include a Captain (supervisor) on each engine. Operational Need: The fire environment has changed drastically due to construction and furnishing materials currently in use. Most buildings today contain petroleum-based products and synthetics that burn faster than furniture built from wood and cotton. As stated in Attachment 2, fire growth within a structure has increased over 300% and the heat energy increase by over 400%. This fire environment is known as “modern” fire environment which means fire staff has less time to respond and extinguish a fire. Under the current staffing model, the Company Officer, must complete multiple tasks, including drive to the scene, while evaluating the situation, park the fire truck in the most advantageous locations, give instructions to the fire crew, while connecting the fire hose, and providing reports to dispatch. Under the Municipal Standard Staffing, the critical tasks listed above are shared by two personnel: an engineer in charge of the logistics and a captain to provide operational supervision. Cost Estimate Summary: Additional estimated total cost is $279,975 or $93,325 per station per year to have a captain on duty 24 hours a day at each fire station. Benefits: This will ensure a captain is on duty to provide his expertise and oversight during incidents, freeing other staff to focus on their main duties. Staff Recommendation: Staff agrees that this may provide a benefit, but additional information and analysis is required to measure efficiencies gained or services improved. Additionally, the metrics and tracking recommended by Matrix will help determine actual staffing needs versus across-the-board position upgrades. 2.Fire Prevention - A system for ensuring all inspectable properties should be developed to ensure annual inspections occur. Operational Need: Currently the city has a dedicated Fire Specialist that is responsible for plan-checks, construction inspections, city events reviews, and property inspections. Given that construction related items are time sensitive, the Fire Specialist first prioritizes land development and 240 construction items to meet City’s timelines, then focuses on reviewing City events as needed, and property inspections as time allows. As construction activity continues to increase, the Fire Marshal Office has provided additional staff to meet state inspection requirements. However, this is not ideal, as it doesn’t allow for follow-ups or relationship development. Per the Matrix, the benchmark for an inspector is to conduct 500 property inspections per year. Based on this figure there would be a need for 0.76 of a full-time inspector to conduct the inspections based on current need of 378 inspections per year. Cost Estimate Summary: A Fire Inspector cost $141,812 annually. There is currently one Fire Specialist assigned to the City. Benefits: Ensuring that annual inspections occur as required by law and that fire sprinkler systems are properly functioning in case of a fire which can reduce property damage and cut down on false alarms. If an additional staff member is added, property inspections could be performed in a more effectual, consistent manner and fire staff might be able to develop a working partnership with local businesses to gain and maintain compliance. Staff Recommendation: Staff will work with the Fire Marshal to review the City needs. 3.A fourth fire station will be needed if the population density in the southern section of the City exceeds 1,000 persons per square mile. Operational Need: The study utilized a population density measurement to help determine when another station should be added. County Fire is considering values at risk and drive time while making the determination. The study also reports that the area to the east (Vista Santa Rosa), which is within the sphere of influence may also present fire protection issues requiring additional resources. In accordance with the City’s General Plan, this area, if annexed, would be zoned as low density residential and could potentially add 80,960 persons, in the future, if maximum density were realized. Cost Estimate Summary: The cost of building a new fire station ranges between $5 to $7 Million. As of June 30, 2021, the La Quinta’s Public Safety Fire Service Trust currently has an unaudited estimated balance of $11,408,000. In addition, County Fire has expressed interest in cost sharing models and is considering station locations within the City as well as on County land. Benefits: If County Fire is willing to share the cost of construction, equipment and staffing of a fire station in the southern area of the City or County area adjacent to the City, the City and County would benefit from another fire station that will be part of the mutual aid of the region and will provide additional services needed based on City’s growth. 241 Staff Recommendation: Staff agrees to monitor the growth and development in the southern portions of the City. Consideration will also be given to future build outs and potential annexations. Currently, the area south of Avenue 54 and west of Monroe Street, within City limits, is nearly built out. Staff will pursue further discussions regarding the cost sharing model and review station locations with County Fire. Based on Council’s direction, Staff and Fire personnel may further review the Matrix’s recommendation and work on short-term and long-term goals to improve value and service levels and provide Council an update by January 2022. Prepared by: Martha Mendez, Public Safety Manager Approved by: Chris Escobedo, Community Resources Director Attachments: 1.2021 Matrix Fire Service Delivery Study 2. Riverside County Fire Dept. Matrix Findings Explanation 242 Fire Service Delivery Study LA QUINTA, CALIFORNIA July 28, 2021 FINAL DRAFT ATTACHMENT 1 243 Table of Contents 1. Introduction and Executive Summary 1 2. Overview of Current Service Environment 5 3. Emergency Services System Dynamics 24 4. Evaluation of Deployment and Performance 32 5. Benefits of the Shared Ladder Truck 50 6. Strategic Improvement Opportunities 54 Appendix: Sample Report 82 244 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 2 1 Introduction and Summary The Matrix Consulting Group was retained to conduct a Fire Service Delivery Study for the City of La Quinta. This document is the report of the project teams’ work that includes an analysis of the current fire services provided by CAL FIRE through a contract for fire services with Riverside County. 1 Scope of Work The scope of this study included the evaluation of opportunities to improve the efficiency and effectiveness of the current fire service delivery system. The following areas were the focus of the analysis for this project: • Increased efficiency and effectiveness • Cost reduction • Maximizing staffing types and levels • Opportunities to reduce the current Insurance Services Office (ISO) rating • Review of fire stations, apparatus and equipment • Future needs based on planned growth • Effectiveness of the current mutual aid model • How regional services are coordinated and planned Specifically, there were several questions the City wanted answered through the evaluation of fire services, these included: • What is the optimal service level for the La Quinta Fire Department? • How many calls for service are received? • Do the current stations provide adequate coverage? • Will there be a need for a fourth fire station in the future? • Are the current staffing levels the most efficient and effective? • Are the benefits of the ladder truck cost sharing agreement proportionate to the distribution of costs for the involved parties? • Will a new service or staffing model be needed in the future? 2 Approaches Utilized in the Study The project team utilized several approaches in order to fully understand the service environment and issues relevant to the study, including the following: • Telephone interviews with City and Fire Department leadership and staff. 245 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 3 • Data Collection across a wide range of areas in order to enable extensive and objective analysis. • Iterative and Interactive Process in which the consultants first understood the current organization and service delivery system, identified issues and current staffing needs. Throughout the process, the consultants reviewed findings with the City and Department. The project report represents the culmination of this process, presenting the results of our analysis, including specific recommendations for the department on deployment, and other relevant issues, including projected service demands. 3 Summary of Recommendations The following table provides a summary of recommendations made in this report. The report itself should be reviewed to understand the factual basis behind each recommendation as well as the analysis leading to each recommendation. Summary of Recommendations RESPONSE TIME Key Findings Key Recommendations There are opportunities to improve the capturing of performance call processing times and improving turnout times Work with the ECC to establish a goal of dispatching emergency fire and EMS calls for service within 1 minute 90% of the time. Develop a system to monitor and report the performance of the ECC in dispatching emergency calls. This should occur at least quarterly. Establish a program to improve the turnout time for fire apparatus to achieve benchmark time of 1 minute and 20 seconds for 90% of the calls. Install timers in the station at the apparatus doors to indicate the elapsed time from dispatch. Post turnout time performance monthly by shift at each station to allow crews to see their performance. Create a reporting mechanism for excessive turnout times to allow for evaluation on the cause in turnout time delays. 246 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 4 Develop a mechanism to monitor and report the turnout time performance against the established objectives at least annually to the City and elected officials. DEPLOYMENT The City should adopt travel time performance goals based on the population density of the response areas for each station. Formally establish a baseline performance travel time standard based on population density at the 90th percentile. Continue to monitor new development, roadway networks, and population densities to adjust the travel time performance objectives accordingly. Develop a mechanism to monitor and report the travel time performance against the established objectives at least annually. The staffing of apparatus should include a supervisor on each engine. Staff each engine with 1 Captain, 1 Driver Operator and 1 Firefighter daily. The current automatic and mutual system works well to establish an effective response force in the City. Continue to use the practice of automatic aid and closest unit response to form an effective response force on larger scale incidents. The shared ladder truck agreement is working well for the City. Continue to be a partner in the Cooperative Agreement for the ladder truck with Indio, Coachella and Riverside County. SEE TEXT A 4th fire station will be needed if the population density in the southern section of the City exceeds 1,000 persons per square mile. Continue to monitor the growth and development in the southern portions of the City and plan for 4th fire station once the population density increases to over 1,000 residents per square mile or the travel time performance objectives for a suburban density cannot be consistently met. FIRE PREVENTION AND TRAINING – A system for ensuring all inspectable properties should be developed to ensure annual inspections occur. Work with the County Fire Marshal to ensure all inspectable properties receive an annual fire prevention inspection. There are opportunities to improve training to maximize the City’s ISO rating. Work with CAL FIRE to ensure training of personnel occurs to maximize the ISO rating. 247 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 5 2 Overview of the Current Service Environment This chapter provides summary information regarding the current organization and operation of the La Quinta Fire Department and serves as the context for the analysis of the organization. Various types of data were developed through interviews with management and personnel, tours of the response area, review of available documents and records, as well as access to computerized records and data sets. 1 Background and Overview La Quinta is located in the southern portion of Riverside County. The City sits in the Coachella Valley between Indian Wells and Indio. The City is known as a leading golf destination in the United States and was incorporated in 1982 and is approximately 35.7 square miles, of which 35.3 square miles are land and .4 miles are water. 1. Demographic Profile of the City The current population is approximately 41,535, according to 2018 United States Census estimates. This is a population density of approximately 1,162 residents per square mile which makes La Quinta urban from a fire protection planning perspective according to the National Fire Protection Association (NFPA) Standard 1710. This standard defines a suburban area as one with a population between 500 and 1,000 residents per square mile, while an urban area has a population of over 30,000 and/or a population of over 1,000 residents per square mile. The City is actually a mix of urban, suburban and rural areas. The following table illustrates the demographic profile of La Quinta and changes that have occurred since the 2000 Census. 248 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 6 La Quinta Demographics US Census Bureau Data 2010 2015 2018 Estimated La Quinta Population 35,661 39,301 40,704 Median Age 42.8 45.7 47.1 Children Under Age 5 5.0% 5.6% 5.0% Children Ages 5 to 19 years 21.3% 19.6% 18.8% Persons Age 20 to 59 years 48.4% 43.0% 43.5% Persons Age 60 and Over 25.5% 31.9% 32.8% Families in Poverty 5.2% 6.4% 7.4% Civilian Labor Force Unemployed 5.8% 10.0% 7.2% Median Household Income $75,358 $71,091 $79,889 Employment Sectors: Education, Health Care, Soc. Svc. 20.0% 18.2% 19.6% Retail Trade 13.6% 15.0% 14.4% Professional, Scientific, Mgmt. 10.2% 11.5% 11.5% Finance, Insurance, Real Estate 7.9% 8.2% 7.6% Entertainment, Recreation, Food 19.0% 19.0% 17.2% Construction 8.6% 8.3% 6.1% Manufacturing 4.5% 3.2% 4.0% Transportation, Warehousing, Util. 3.3% 2.6% 3.8% Public Administration 3.4% 4.8% 5.1% Other Services 4.7% 5.2% 5.9% Wholesale 2.4% 1.6% 1.4% Information 1.5% 1.1% 1.2% Agriculture, Forestry, Fishing 0.9% 1.2% 2.0% The population of La Quinta has increased approximately 14.1% since 2000 adding an estimated 5,043 residents. There has been a 7.3% in the over 60 age group while the 20 to 59 age group has decreased by approximately 4.9%. 2. Organization of the Fire Service The City of La Quinta contracts for fire services through the County of Riverside. The County has a cooperative agreement with CAL FIRE to provide fire services in the County. The La Quinta Fire Department (LQFD) is an all hazard department and provides fire suppression, emergency medical services, fire prevention, hazardous materials response, and specialty technical rescue services to the City through this contract. There is also an agreement between the Cities of La Quinta, Coachella, Indio and Riverside County where the agencies share an aerial ladder truck which owned by the City of Indio. This apparatus is located in the City of Indio. Shift personnel work the standard CAL FIRE 72-hour shift schedule on a monthly rotation. The following table illustrates how the rotation occurs over a one-month period: 249 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 7 Sunday Monday Tuesday Wednesday Thursday Friday Saturday The Fire Department is authorized 25.94 full-time positions, per the contract with Riverside County. The organization of the County fire service is shown below. 250 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 8 La Quinta Fire Department Organization Chart Each engine company is staffed with three personnel daily and the aerial apparatus is staffed with four personnel daily. The current engine staffing model for La Quinta is one (1) driver and two (2) firefighters daily. The driver can either be a Captain or Engineer. Riversiide Unit Fire Chief East Operations Deputy Chief East Desert Division Chief Battalion 6 La Quinta Station 93 Engiine 93 La Quinta Station 70 Engine 70 La Quinta Station 32 Enginie 32 Battalion 7 Indio Station 86 Aeriial 86 Battaliion 8 251 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 9 2 Financial Resources The financial resources of the City include, but are not limited to, property taxes, sales taxes, charges for services, fines and other sources. Projected revenues for the City in FY 2019/20 are $57,847,200. The following table outlines the revenues specifically attributable to the fire department. La Quinta Fire Department Revenues FY 2017/18 Actual FY2018/19 Current FY2019/20 Budget Fire Plan Review Fee $48,538 $35,000 $50,000 Fire Inspection Fee $24,930 $19,000 $30,000 Fire Service Credit $7,052,080 $7,223,200 $7,127,700 Fire Service Reserves $0 $0 $975,900 Total Revenues $7,125,548 $7,277,200 $8,183,600 The Fire Service Credit is a part of the property taxes that is restricted for fire services. In addition, there is a Fire Trust Fund with a balance of $9,662,812 that is held by the County until it is requested by the City. In the previous table the Fire Service Reserves are funds being drawn from the Fire Trust Fund. Development Impact Fees are assessed, however, there is little anticipation any fees will be collected. The current contract and actual expenses for fire service in the City are illustrated in the following tables: La Quinta Fire Department Contract Detail FY 2018/19 Actual FY2019/20 Current FY2020/21 Budget Professional Services $0 $2,000 $26,000 Instructors $38 $2,000 $0 Volunteer - Fire $549 $2,500 $2,000 Landscape Contract $14,592 $16,000 $17,600 Pest Control $2,569 $4,000 $2,600 Security and Alarm $510 $3,000 $2,500 Fire Service Cost - CAL FIRE $6,088,786 $6,450,000 $6,659,000 MOU - Indio Ladder Truck $229,200 $250,000 $250,000 Career Builder $0 $30,000 $60,000 Total Contract Expenditures $6,336,244 $6,759,500 $7,019,700 As illustrated above, the contract costs for providing fire services in the City have increased 10.8% since FY 2017/18. The bulk of this increase is related to the CAL FIRE service cost. 252 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 10 The next table illustrates the actual costs for providing fire services in the City: La Quinta Fire Department Expenditures FY 2018/19 Actual FY2019/20 Current FY2010/21 Budget Salaries and Benefits $0 $90,600 $194,000 Contract Services $6,336,243 $6,759,500 $7,019,700 Office Supplies $0 $0 $1,000 Maintenance and Operations $38,265 $76,500 $73,700 Insurance $5,515 $40,000 $15,000 Repair and Maintenance $31,772 $25,000 $60,000 Utilities $63,448 $82,000 $83,000 Internal Service Charges $56,000 $69,600 $82,200 Total Operating Expenditures $6,531,243 $7,143,200 $7,528,600 Capital Expenses $0 $120,000 $135,000 Total Expenditures $6,531,243 $7,263,200 $7,663,600 Expenditures for fire services in the City have increased 17.3% since FY 2018/19 in La Quinta. Much of this increase is related to increases in the contract costs of 10.8% and budgeting for capital expenses. Overall operating expenses increased 15.3% over the period. 3 Physical Resources and Staffing Service to La Quinta is provided from three (3) fire stations. The following map illustrates the locations of the fire stations in La Quinta as well as the location of the station in Indio which houses the shared ladder truck. 253 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 11 The department operates on a rotating 72-hour workweek, which is different than the typical 56-hour work week used by most staff fire departments in California. This schedule allows for fewer personnel to staff the 24/7/365 operations of the Fire Department. There is a constant level of staffing of nine (9) personnel in the La Quinta stations and four (4) personnel staffing the aerial ladder, which is shared with Indio, Riverside County and Coachella. The total staff assigned to La Quinta is nine (9) 254 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 12 personnel daily, plus two (2) shared Battalion Chiefs in Battalion 6 and four (4) personnel staffing the shared aerial ladder. The following tables illustrate the stations and staffing of the LQFD and the shared ladder truck. La Quinta Fire Department Station 93 (North) 44-555 Adams Street Description of Use Provides service to the northern section of the City. Apparatus Space Two Bays Assigned Apparatus Unit ID Year Description Type Minimum Staffing Engine 93 2015 Spartan ERV Type 1 3 La Quinta Fire Department Station 70 (PGA West) 54001 Madison Street Description of Use Provides service to the southern and far eastern sections of the City. Apparatus Space Two Bays Assigned Apparatus Unit ID Year Description Type Minimum Staffing Engine 70 2007 SMEAL FTH 1500 Type 1 3 Engine 270 2000 SMEAL FTH 1500 Type 1 Reserve La Quinta Fire Department Station 32 (Christopher Douglas) 78-111 Avenue 52 Description of Use Provides service to the central and western sections of the City. Apparatus Space Two Bays Assigned Apparatus Unit ID Year Description Type Minimum Staffing Engine 32 2009 SMEAL FTH 1500 Type 1 3 Squad 32 2001 Ford 550 Squad Unstaffed Indio Fire Department Station 86 (Indio HQ) 46-990 Jackson Street Description of Use Provides Aerial Ladder services to the City Apparatus Space Three Bays Assigned Apparatus Unit ID Year Description Type Minimum Staffing Truck 86 2005 Aerial Tractor Aerial 4 255 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 13 4 Workload The Fire Department responds to emergency and non-emergency calls for service. The following table illustrates the activities of the Department grouped by the type of response to calls for service for the past five (5) years. Calls for Service by Type 2015 2016 2017 2018 2019 5 Yr. Total Pct. Auto Accidents 189 211 185 205 226 1,016 4.83% Medical Calls 2,798 2,967 3,215 3,483 3,518 15,981 76.01% Total Medical and Auto Accidents 2,987 3,178 3,400 3,688 3,744 16,997 80.84% Alarm – Ringing 6 3 8 21 22 60 0.29% Alarm - False 365 388 352 421 419 1,945 9.25% Commercial Fire 3 3 3 6 4 19 0.09% Multi-Family Dwelling Fire 3 2 1 2 2 10 0.05% Residential Fire 19 21 19 18 9 86 0.41% Wildland Fire 5 3 8 8 3 27 0.13% Vehicle Fire 7 13 14 5 13 52 0.25% Other Fire 27 36 31 28 23 145 0.69% All Fire Calls 435 469 436 509 495 2,344 11.15% Rescue Calls 3 1 4 2 11 21 0.10% All Rescue Calls 3 1 4 2 11 21 0.10% Hazardous Materials 15 8 20 15 7 65 0.31% Public Service Assist 297 322 205 229 265 1,318 6.27% Standby 54 55 68 33 46 256 1.22% Other Miscellaneous 3 4 3 5 10 25 0.12% Other Type of Calls 369 389 296 282 328 1,664 7.91% Total Calls for Service 3,794 4,037 4,136 4,481 4,578 21,026 100% As illustrated medical calls and auto accidents account for 81% of the total call volume, while fire calls account for approximately 11% of calls, which is typical for the majority of urban and suburban fire departments nationwide. Calls have increased by 20.7% since 2015. The following tables illustrate the workload for each of the engine companies in La Quinta over the past five years. These totals will not match the overall call total in the city as there are times apparatus other than the La Quinta engines will respond to calls in the City due to the closest unit response model used by the County Fire Department. This ensures the closest available unit is dispatched to the emergency regardless of the jurisdiction of where the call is located. 256 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 14 Calls for Service by Type - Engine 32 2015 2016 2017 2018 2019 5 Yr. Total Pct. Auto Accidents 68 75 54 64 84 345 3.93% Medical Calls 1185 1161 1239 1287 1405 6,277 71.59% Total Medical and Auto Accidents 1,253 1,236 1,293 1,351 1,489 6,622 75.52% Alarm – Ringing 2 2 5 14 12 35 0.40% Alarm - False 224 234 235 230 202 1,125 12.83% Commercial Fire 3 2 2 5 2 14 0.16% Multi-Family Dwelling Fire 2 2 0 1 1 6 0.07% Residential Fire 17 17 15 13 7 69 0.79% Wildland Fire 3 0 7 7 0 17 0.19% Vehicle Fire 6 5 6 1 12 30 0.34% Other Fire 14 19 17 16 15 81 0.92% All Fire Calls 271 281 287 287 251 1,377 15.70% Rescue Calls 3 1 5 1 7 17 0.19% All Rescue Calls 3 1 5 1 7 17 0.19% Hazardous Materials 9 6 7 9 4 35 0.40% Public Service Assist 125 139 74 94 125 557 6.35% Standby 31 35 42 18 25 151 1.72% Other Miscellaneous 1 2 2 0 4 9 0.10% Other Type of Calls 166 182 125 121 158 752 8.58% Total Calls for Service 1,693 1,700 1,710 1,760 1,905 8,768 100% 257 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 15 Calls for Service by Type - Engine 70 2015 2016 2017 2018 2019 5 Yr. Total Pct. Auto Accidents 24 44 29 39 44 180 4.42% Medical Calls 448 478 524 543 581 2,574 63.17% Total Medical and Auto Accidents 472 522 553 582 625 2,754 67.58% Alarm – Ringing 1 3 4 3 7 18 0.44% Alarm - False 196 151 154 156 136 793 19.46% Commercial Fire 1 1 2 2 3 9 0.22% Multi-Family Dwelling Fire 2 0 0 1 0 3 0.07% Residential Fire 15 13 13 12 7 60 1.47% Wildland Fire 3 2 2 3 1 11 0.27% Vehicle Fire 2 5 5 1 8 21 0.52% Other Fire 5 7 9 7 7 35 0.86% All Fire Calls 225 182 189 185 169 950 23.31% Rescue Calls 3 1 3 1 8 16 0.39% All Rescue Calls 3 1 3 1 8 16 0.39% Hazardous Materials 2 1 9 5 1 18 0.44% Public Service Assist 70 54 38 59 49 270 6.63% Standby 9 18 19 4 14 64 1.57% Other Miscellaneous 0 1 0 1 1 3 0.07% Other Type of Calls 81 74 66 69 65 355 8.71% Total Calls for Service 781 779 811 837 867 4,075 100% 258 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 16 Calls for Service by Type - Engine 93 2015 2016 2017 2018 2019 5 Yr. Total Pct. Auto Accidents 77 73 66 88 104 408 5.37% Medical Calls 955 1075 1165 1309 1231 5,735 75.45% Total Medical and Auto Accidents 1,032 1,148 1,231 1,397 1,335 6,143 80.82% Alarm – Ringing 6 0 2 6 6 20 0.26% Alarm - False 132 182 132 166 148 760 10.00% Commercial Fire 3 3 3 3 4 16 0.21% Multi-Family Dwelling Fire 2 1 1 2 2 8 0.11% Residential Fire 8 18 13 12 5 56 0.74% Wildland Fire 1 1 4 5 0 11 0.14% Vehicle Fire 6 10 6 3 3 28 0.37% Other Fire 9 16 12 7 10 54 0.71% All Fire Calls 167 231 173 204 178 953 12.54% Rescue Calls 0 1 0 1 6 8 0.11% All Rescue Calls 0 1 0 1 6 8 0.11% Hazardous Materials 4 3 4 1 3 15 0.20% Public Service Assist 90 107 66 65 73 401 5.28% Standby 19 16 19 14 6 74 0.97% Other Miscellaneous 1 1 0 1 4 7 0.09% Other Type of Calls 114 127 89 81 86 497 6.54% Total Calls for Service 1,313 1,507 1,493 1,683 1,605 7,601 100% As illustrated in the previous tables, Engine 32 is the busiest engine company and responded to nearly 8,800 calls for service over the five-year period. Engine 70 has the lowest call volume and responded to just over 4,000 calls for service during the same timeframe. Engine 93 responded to just over 7,600 calls from 2015 – 2019. The following table displays the total number of calls for service handled by the Department by each hour and day of the week for the past five years. Both emergency and non-emergency calls were included to provide an overall view of the service demands of the fire protection system. 259 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 17 Calls for Service by Hour and Weekday Sun Mon Tue Wed Thu Fri Sat Total 12a 84 68 77 66 68 64 96 523 1a 83 75 56 66 54 71 68 473 2a 76 61 54 48 57 49 69 414 3a 70 54 54 51 52 61 69 411 4a 54 45 69 54 53 69 64 408 5a 66 74 54 71 56 74 57 452 6a 97 81 75 76 81 93 73 576 7a 96 127 118 121 126 110 113 811 8a 100 134 147 180 153 146 120 980 9a 156 207 187 169 146 160 143 1,168 10a 163 154 177 170 190 183 161 1,198 11a 138 186 178 173 184 170 175 1,204 12p 156 175 172 179 186 189 148 1,205 1p 142 170 185 179 178 170 181 1,205 2p 136 160 162 195 172 207 147 1,179 3p 149 180 182 152 159 175 178 1,175 4p 142 151 142 160 144 191 152 1,082 5p 162 163 168 140 167 176 162 1,138 6p 141 169 189 194 156 163 173 1,185 7p 144 161 161 146 157 161 167 1,097 8p 126 134 137 123 158 138 134 950 9p 118 103 114 122 130 112 137 836 10p 104 90 102 96 95 107 120 714 11p 106 83 74 82 84 95 118 642 Total 2,809 3,005 3,034 3,013 3,006 3,134 3,025 21,026 As illustrated above, calls for service varied by time of day and day of the week. The heavier call volume begins at the 8 am hour and continues through the 8 pm hour. The call volume is fairly stable throughout the week with Friday being the busiest day of the week and Sunday the slowest. The busiest time of the day are the 12:00 and 1:00 pm hours with the slowest hour being the 4:00 am hour. 260 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 18 The following chart further illustrates the calls for service by hour of the day. As illustrated above, calls increase at the 7 am hour peaking at the 12:00 and 1:00 pm hours and then begin to decline in the evening and overnight hours with the 4:00 am hour being the slowest hour. The following map illustrates the call for service demand using GIS technology to outline where many of the calls are occurring. 0 200 400 600 800 1000 1200 1400 12a 3a 6a 9a 12p 3p 6p 9p Calls by Hour of the Day 261 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 19 The higher call volumes follow the population density clusters of the City and occur in the northern and western portions of the City. 262 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 20 5 External Relationships La Quinta is part of the Riverside County Fire Department response system. The County has contracted with CAL FIRE to provide a regional cooperative fire protection system that includes the unincorporated areas of the County as well as 20 other cities and a Community Services District. Immediately adjacent to La Quinta are the cities of Palm Desert, Indian Wells Indio and Coachella, which are also part of the County CAL FIRE response system. The County also has a station located in Bermuda Dunes just north of the City. The County has implemented a closest unit response plan that ensures the closest unit is dispatched to emergencies, regardless of where the apparatus is housed. This ensures that La Quinta will receive services in the timeliest manner possible by being part of this regional system. The Emergency Communications Center (ECC) also has tactical dispatch plans in place to automatically add resources if a first, second or third alarm assignment is designated. To illustrate some of the benefit of closest unit dispatch, the following table identifies those responses from Engine Companies in the area into the various response districts. Closest Unit Response 2015 - 2019 Medical Calls Engine 32 Engine 55 Engine 70 Engine 88 Engine 93 Total District 32 5,731 34 454 91 483 6,793 District 70 243 3 1,971 51 13 2,281 District 88 64 8 64 845 188 1,169 District 93 239 473 85 486 5,051 6,334 Total Calls 6,277 518 2,574 1,473 5,735 16,577 Medical calls were used in this comparison as those calls are typically a single unit response and would represent the best view of the closest unit response. Other call types such as fire related calls may have multiple units assigned to the call due to the nature of the call. The City is also part of an agreement for a shared ladder company with the City of Indio which provides a ladder company when an aerial device is needed, but avoids the cost of the City of La Quinta purchasing and staffing a ladder company at their sole expense. 6 Insurance Services Office 263 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 21 The Insurance Services Office (ISO) surveys communities across the country to assign a public protection classification (PPC) grade. This grade is used as a tool to establish property insurance rates for an area. While this survey should not be used as a standalone plan for providing fire suppression services it does have some useful information for the fire protection system in general. It is important to note that emergency medical services and auto accidents are not part of this rating system and currently account for approximately 81% of calls for service in La Quinta. In August 2018, the ISO performed a survey for the City of La Quinta. The survey reviews communications, water supply, the fire department and community risk reduction efforts. The results of this survey graded the City of La Quinta as a Class 3 on a scale of 1 – 10 with 1 being the best possible rating. The table below illustrates the points available and the points earned during this latest survey. 264 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 22 Insurance Services Survey Available Credit Earned Credit Emergency Communications 10.00 7.98 Fire Department 50.00 32.04 Water Supply 40.00 34.77 Community Risk Reduction 5.50 4.61 Total Credit 105.5 74.83 To put the public protection classification (PPC) for La Quinta into perspective, the following charts illustrate the current PPC classifications in California and nationwide. The highlighted bar illustrates where La Quinta fits in the State of California. There are 38 Class 1 departments and of the 890 departments shown, La Quinta is in the top 47% of the state. 0 50 100 150 200 250 1 2 3 4 5 6 7 8 8B 9 10Number of Fire DepartmentsISO PPC Class ISO PPC Classifications California 265 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 23 Nationally, La Quinta is in the top 15% of the 39,378 departments that have been assessed by the Insurance Services Office. Specific areas for improvement noted in the ISO survey included the following: • Emergency Communications - Adding wireless phase II Dynamic ALI functionality - Improving call processing times to meet NFPA 1221 - Developing emergency dispatch protocols that include questions and a decision support process to facilitate correct call categorization and prioritization. • Fire Department - Adding ladder trucks within 2 ½ miles of buildings 3 stories or higher - Improving the percentage of built upon areas with 1 ½ miles of first due engine companies and 2 ½ miles of first due ladder companies. - Increasing the number of on-duty firefighting personnel. - Increasing monthly structural fire training to 16 hours per month. - Having Company Officer trained to NFPA 1001 standards with 12 hours of continuing education annually. - Ensuring all driver operators receive 12 hours of continuing education in accordance with NFPA 1002 and 1451 annually. 0 1000 2000 3000 4000 5000 6000 7000 8000 9000 10000 1 2 3 4 5 6 7 8 8B 9 10Number of Fire DepartmentsISO PPC Class ISO PPC Classifications Nationwide 266 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 24 - Conducting annual inspections of all commercial, industrial, institutional and multi-family (5 or more dwellings) annually. • Water Supply - Conducting annual inspections and flow testing of fire hydrants. • Community Risk Reduction - Increasing the staffing of Fire Prevention. - Increasing the certification level of Fire Inspection personnel. In order to improve from a rating of 3 to a rating of 2 La Quinta needs to gain 5.17 points on their next survey. The most cost-effective methods to achieve this result will be by the following, which should improve the rating by at least 5.50 points. • Improving call processing times • Developing Dispatch protocols • Increasing firefighter structural, driver operator and company officer training • Increasing annual commercial occupancy inspections • Increasing the certification level of Fire Inspectors • Conducting annual flow testing and inspections of fire hydrants Increasing the overall score by 5.5 points would increase the score to 80.33 points which translates to a Class 2 rating. It should be noted the flow testing and inspection of hydrants must be done in addition to the Fire Department improvements to maintain the balance between the Water Supply and Fire Department scores. 267 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 25 3 Emergency Services System Dynamics In making decisions about an emergency services system, it is important for the leadership of La Quinta to understand the science behind the location of resources, the deployment strategies of those resources, and the other parts necessary to form an effective fire protection and EMS system. For many years the Insurance Services Office (ISO) set a standard through their efforts with the Public Protection Classification system. This system is designed to limit the exposure of insurers to large losses and catastrophic events. There are now three major sources of information to which responders, local policymakers, and the public can refer when determining the most appropriate response objectives for their community: • Insurance Services Office (ISO) provides basic information regarding distances between fire stations. However, this “objective” does little to recognize the unique nature of every community’s road network, population, calls for service, call density, etc. • National Fire Protection Association (NFPA) promulgated a document entitled: “NFPA 1710: Objective for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments.” This document (NFPA 1710) was published in 2001 and revised in 2016 and most recently in June 2019. This document has generated a great deal of dialogue and debate in the fire service. • Commission on Fire Accreditation International (CFAI) in its “Objectives of Coverage” manual places the responsibility for identifying “appropriate” response objectives on the locality. These objectives should be developed following a comprehensive exercise in which the risks and hazards in the community are compared to the likelihood of their occurrence and analysis of the response performance over the previous three (3) years. Nationally, a great deal of effort and research has been put into developing performance objectives for the delivery of fire and emergency medical services. This effort is critical for local governments making decisions about deployment and location of emergency 268 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 26 resources. The objectives promoted for Fire/Rescue and EMS providers have their basis derived from research that has been conducted in these two critical issues: • What is the key point in a fire’s “life” for gaining control of the blaze while minimizing the impact on the structure of origin and on those structures around it? • What is the impact of the passage of time on survivability for victims of cardiac arrest? The following sections provide more details on these critical decision points. 1 Emergency Medical Services One of the primary factors in the design of emergency medical systems is the ability to deliver basic CPR and defibrillation to victims of cardiac arrest. The graph below, demonstrates the survivability of cardiac patients as related to time from onset: This graph illustrates that the chances of survival of cardiac arrest diminish approximately 10% for each minute that passes before the initiation of CPR and/or defibrillation. These dynamics are the result of extensive studies of the survivability of patients suffering from cardiac arrest. While the demand for services in EMS is wide ranging, the survival rates for full arrests are often utilized as benchmarks for response time standards as they are more readily evaluated because of the ease in defining patient outcomes (a patient either survives or does not). This research results in the recommended objective of provision of basic life support within 4-minutes of notification and the provision of advanced life support within 8 minutes of notification. Considering the response time continuum, the response time goal for emergency services is to provide BLS within 6 minutes of the onset of the incident (including detection, dispatch 269 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 27 and travel time) and ALS within 10 minutes. This is often used as the foundation for a two-tier system where fire resources function as first responders with additional (ALS) assistance provided by responding ambulance units and personnel. Additionally, research has shown the impact and efficacy of rapid deployment of automatic defibrillators to cardiac arrests. This research – conducted in King County (WA), Houston (TX) and as part of the OPALS study in Ontario, Canada – shows that the AED can be the largest single contributor to the successful outcome of a cardiac arrest – particularly when accompanied by early delivery of CPR. It is also important to note that these medical research efforts have been focused on a small fraction of the emergency responses handled by typical EMS systems – non-cardiac events make up the large majority of EMS and total system responses and this research does not attempt to address the need for such rapid (and expensive) intervention on these events. 2 Fire Suppression Services The chart that follows, shows a typical “flashover” curve for interior structure fires. The point in time represented by the occurrence of “flashover” is critical because it defines when all the contents of a room become involved in the fire. This is also the point at which a fire typically shifts from “room and contents” to a “structure” fire – involving a wider area of the building and posing a potential risk to the structures surrounding the original location of the fire. 270 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 28 Note that this illustration depicts a fire from the moment of inception – not from the moment that a fire is detected or reported. This demonstrates the importance of early detection and fast reporting as well as rapid dispatch of responding units. This also shows the critical need for a rapid initial response – by quickly initiating the attack on a fire, “flashover” can be averted. The points below describe the major changes that occur at a fire when “flashover” occurs: • It is the end of time for effective search and rescue in a room involved in the fire. It means the likely death of any person trapped in the room – either civilian or firefighter. • After this point in a fire is reached, portable extinguishers can no longer have a successful impact on controlling the blaze. Only larger handlines will have enough water supply to affect a fire after this point. • The fire has reached the end of the “growth” phase and has entered the fully developed phase. During this phase, every combustible object is subject to the full impact of the fire. • This also signals the changeover from “contents” to “structure” fire. This is also the beginning of collapse danger for the structure. Structural collapse begins to become a major risk at this point and reaches the highest point during the decay stage of the fire (after the fire has been extinguished). It should be noted that not every fire will reach flashover – and that not every fire will “wait” for the 8-minute mark to reach flashover. A quickly responding fire crew can do things to prevent or delay the occurrence of flashover. These options include: • Use of a master stream device, using a handline through a window, or other “fast attack” methodology. • Venting the room to allow hot gases to escape before they can cause the ignition of other materials in the room. • Not venting a room – under some circumstances this will actually stifle a fire and prevent flashover from occurring. Each of these techniques requires the rapid response of appropriately trained fire suppression resources that can safely initiate these actions. In the absence of automatic fire suppression systems, access to interior fires can again be limited by a safety requirement related to staffing levels. The Occupational Safety and Health Administration (OSHA) and related industry standards require the presence of at least 2- firefighters on the exterior of a building before entry can be made to a structure in which 271 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 29 the environment has been contaminated by a fire. In the absence of a threat to life demanding immediate rescue, interior fire suppression operations are limited to the extent a fire service delivery system can staff, to assuring a minimum of 4-people actively involved in firefighting operations. 3 Response Time Goals and Objectives Response time to an emergency or call for assistance has been broken down into measurable and non-measurable segments. The response time continuum begins when the state of normalcy changes to a recognizable emergency. The following chart outlines the cascade of events that occurs once an emergency starts or is recognized. Those highlighted points represent hard data or that which is quantitative versus soft data or that which is subjective and unknown. Response Time Continuum State of Normalcy Discovery of Emergency Reaction to Emergency Call Received by PSAP Call Processing Response Units Notified Turnout Time Units Responding Travel Time Units Arriving Mitigation Begins Mitigation Completed State of Normalcy Returns The highlighted points in the chart above represent three segments that can be used for evaluation; call processing, turnout time, and travel time. Each of these components represent a different point in the response time continuum and through their measurement and evaluation areas for improvement can be identified. Below are the definitions for the three components: 272 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 30 • Call Processing is the defined as beginning when the call taker answers the call and ends with the dispatching of appropriate emergency services. • Turnout Time is defined as beginning when the emergency service receives the call and is on the apparatus responding (wheels rolling) to the call. • Travel Time is defined as beginning when the apparatus and personnel begin the response (wheels rolling) and ends once on location of the emergency (wheels stopped). The National Fire Protection Association (NFPA), Center for Public Safety Excellence (CPSE), and the Insurance Services Office (ISO) offered reference points for communities to follow relative to fire service responses, however, only NFPA 1710 offers any specificity. It is important to note that the performance objectives (in terms of response times) provided in the NFPA 1710 document are derived from the basic research previously described. These include the following (all are taken from section 4.1.2.1 of NFPA 1710): • One minute four seconds (64 seconds) for the processing of an incoming emergency phone call, including the completion of the dispatching of fire response units. • “One minute twenty seconds (80 seconds) for turnout time for fire related incidents.” This is also called reflex time, reaction time, “out-the-chute” time, etc. This is the time that elapses between dispatch and when the units are actively responding. • “One minute (60 seconds) for turnout time for emergency medical incidents.” This is also called reflex time, reaction time, “out-the-chute” time, etc. This is the time that elapses between dispatch and when the units are actively responding. • “Four minutes (240 seconds) or less for the arrival of the first arriving engine company at a fire suppression incident and / or 8 minutes (480 seconds) or less for the deployment of a full first-alarm assignment at a fire suppression incident.” • “Four minutes (240 seconds) or less for the arrival of a unit with first responder or higher-level capability at an emergency medical incident.” • “Eight minutes (480 seconds) or less for the arrival of an advanced life support unit at an emergency medical incident, where this service is provided by the fire department.” • In section 4.1.2.4, NFPA 1710 goes on to state: “The fire department shall establish a performance objective of not less than 90 percent for the achievement of each 273 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 31 response time objective specified in 4.1.2.1” It is important to note the “and / or” found in the initial response objective statement. This indicates that a system would meet the intent of the standard if it can reasonably plan to deliver either the single unit, 4-minute travel time standard, the first alarm, 8- minute travel time standard, or both. It should also be noted that it is implied that the total time allotted is additive with each successive event. For example, a system which arrived on-scene in 6-minutes or less 90% of the time (from time of dispatch) would be in compliance – even if the turnout time was longer than a minute (though that should clearly be improved). It is also critical to note that these time objectives apply to emergency calls for service – there is nothing in NFPA 1710 (nor in any other objective) that suggests that communities cannot establish a differential response to calls for service determined to be non- emergency in nature. The Center for Public Safety Excellence had previously defined benchmark and baseline response times for each of the three components. Essentially the benchmark targets were set at NFPA Standard levels and baseline were 70% of the benchmark performance target. They have since determined they are not a standard making organization and decided to leave the establishment of response time standards to others. However, their body of work is significant and has been used by numerous communities across the country and is included here. The Center for Public Safety Excellence (CPSE) uses a population and density component to determine what the performance of the fire department should be to meet best practices and does not require a set number of personnel per piece of apparatus, but rather that an effective response force can be delivered to an emergency scene in a timely manner. The table below defines the population demographics as it relates to the delivery of emergency services. Demographic Risk Categories Risk Category Definition Urban An area with a population density greater than 1,000 people per square mile. Suburban Area An area with a population density of 500 - 1,000 people per square mile. Rural Area An area with a population density of less than 500 people per square mile. As illustrated above, for planning purposes, La Quinta is considered urban in terms of its population density, but has areas of the City that have suburban and rural population 274 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 32 densities. The expression of response time has changed. In years past the measurement was expressed as an average of time. This essentially represents how the system or department is performing 50% of the time and is not a true reflection of how a department is performing. With the research that has been performed in developing performance standards and practices the use of fractal time has become the best practice in the measurement and presentation of response time components. Fractal response time measures how often (as a percent of calls) a department can perform within each response time component. The NFPA and CPSE use the 90th percentile as the standard to meet for benchmark and baseline criteria. The definitions for the criteria of each service area are defined in the table below. CPSE also gives a community a range of acceptable performance standards from “Baseline”, minimally accepted performance to “Benchmark”, fully compliant with best practices. CPSE allows communities to set response time performance standards based on population density and had previously set the following performance standards for urban, suburban and rural areas: Service Area / Population Density Response Travel Time Standards Urban: Population density of over 1,000 per square mile 1st Unit 2nd Unit 1st Alarm Balance Performance Benchmark 4 minutes 8 minutes 8 minutes 90% Baseline 5 minutes/12 seconds 10 minutes 24 seconds 10 minutes/24 seconds 90% Suburban: Population density between 500 and 1,000 per square mile Benchmark 5 minutes 8 minutes 10 minutes 90% Baseline 6 minutes/30 seconds 10 minutes/24 seconds 13 minutes 90% Rural: Population density of less than 500 per square mile Benchmark 10 minutes 14 minutes 14 minutes 90% Baseline 13 minutes 18 minutes/12 seconds 18 minutes/12 seconds 90% 275 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 33 4 Evaluation of Deployment and Performance This chapter compares and evaluates the deployment and performance of the Fire Department as it relates to the performance objectives outlined and described in the previous chapter. 1 Response Time 1. Performance Objectives Service levels for a fire protection system are usually measured using response time to calls for service. As noted previously this is due to the effects fires can have on property and to the delivery of emergency medical services. Gaps in the service levels are generally identified using performance objectives and these objectives should be monitored on a regular basis. Benchmark performance objectives are those that have been identified as nationally accepted best practice. Baseline performance objectives are minimally accepted practices typically established by adding 30% more time to the benchmark that in essence establishes a 70% performance objective 2. Response Time Data Response data for fiscal years 2015 - 2019 from the Computer Aided Dispatch system was analyzed to evaluate the response time components for the Fire Department. The project team uses the following mechanism to analyze the response time data. Only qualified data is used to calculate response time and any related components. To be considered the data must meet the following criteria: • The incident must have been unique • The incident must have involved at least one fire department unit being dispatched to the call. • Calls that are missing data are not used in the computations for call processing, turnout time, travel time, or call duration. • Any call with usually long times or times sorted incorrectly (arrived before dispatch time) were removed. • Non-emergency responses are removed, only emergency responses are included. After filtering the data using the methodology outlined above, the remaining incidents represent the response time for calls for service handled by the Fire Department. 276 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 34 2 Call Processing Call processing is a component of the overall response time to a call for service. The data collected and used for the tables below came from the Dispatch Center computer aided dispatch (CAD) records. The CAD data provided did contain data of when the call was received and when units were dispatched but over 95% of the incidents showed these two times as being identical, which makes the data unreliable and the analysis of call processing time impossible. As noted previously, the ISO report also indicated an issue with call processing time and improving the capture and reporting of this information will result in a higher score in the communication section during the next ISO survey. Recommendations: Work with the dispatch center (ECC) to establish a goal of dispatching emergency fire and EMS calls for service within 1 minute 90% of the time. Develop a system to monitor and report the performance of the ECC in dispatching emergency calls. This should occur at least quarterly. 3 Turnout Time Turnout time is a measurable time segment that begins when the emergency service receives the call and is on the apparatus responding (wheels rolling) to the call. NFPA 1710: Objective for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments in section 4.1.2.1.1 provides the following performance objectives for turnout time: • “One minute twenty seconds (80 seconds) for turnout time for fire and special operations apparatus.” • “One minute (60 seconds) for turnout time for emergency medical services apparatus.” The table below illustrates the performance of the La Quinta Fire Department for turnout time against benchmark performance standards for fire apparatus. 277 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 35 Turnout Time System Performance 2015 2016 2017 2018 2019 EMS Calls 90% Fractal: 2:48 2:41 2:46 2:53 2:49 Average: 1:43 1:35 1:38 1:45 1:44 Fire Related Calls 90% Fractal: 2:50 2:46 2:46 3:04 2:49 Average: 1:54 1:46 1:43 1:56 1:44 As illustrated above, the overall turnout time performance has remained fairly consistent over the previous five (5) years, but performance is below industry standards. The times are shown in two formats, the average and the 90th fractal time. The average response time is an average of the turnout time for the calls evaluated. The benchmark time shown is a measurement using a 90% fractal time and represents the goal or industry best practice. For example, the turnout time benchmark is 60 seconds at 90% of the time for emergency medical calls and the La Quinta Fire Department has a turnout time of 2:49 90% of the time in 2019, which is 1:49 longer than the standard. It should be noted that turnout time performance itself does not have a direct effect on the location of resources or the need for additional resources. It does however impact the overall response time continuum and the response to calls for service. The next tables illustrate the turnout time performance for EMS calls and fire related calls of each of the engine companies in La Quinta from 2015 - 2019. Turnout Time EMS Calls 2015 2016 2017 2018 2019 Engine 32 90% Fractal: 2:45 2:48 2:50 2:50 2:55 Average: 1:41 1:41 1:41 1:44 1:50 Engine 70 90% Fractal: 2:50 2:33 2:31 2:41 2:54 Average: 1:49 1:23 1:21 1:32 1:44 Engine 93 90% Fractal: 2:51 2:35 2:45 3:00 2:40 Average: 1:42 1:34 1:43 1:54 1:39 278 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 36 Turnout Time Fire Related Calls 2015 2016 2017 2018 2019 Engine 32 90% Fractal: 2:55 3:00 3:08 3:13 3:22 Average: 2:03 2:01 2:03 2:07 2:01 Engine 70 90% Fractal: 3:19 2:58 2:38 2:49 3:09 Average: 1:58 1:44 1:30 1:41 1:48 Engine 93 90% Fractal: 3:03 2:55 3:13 3:24 2:49 Average: 2:01 1:56 1:55 2:10 1:49 There have been numerous national discussions about the measurement of turnout time as it relates to the benchmark times shown above. These discussions have centered around the ability of the personnel to safely disengage from non-emergency tasks and move to an emergency response. Adding to the discussion is the design of a fire station, ease of accessing the apparatus and the time of day. While the discussion continues about this measurement, There are several factors that will influence the turnout time for apparatus that includes the station layout. Other factors include detour to restroom, policy for signaling enroute, opening the bay doors, policy for gathering response information, and the personal protective gear that must be donned. In any case, formally establishing these performance objectives provides direction to the employees and establishes the expectations of their performance. Recording the time a unit begins its response is a function of the dispatch center and the dispatcher handling the call. Improvement to the turnout time component can take several forms. Some departments have installed timers in the station at the apparatus bay doors that indicate the amount of time that has elapsed since the dispatch was received. This allows the crews to instantly see their turnout time performance and according to some departments has helped to improve their turnout time. Many departments have also encouraged and required the on-duty crews to place their gear at or on the apparatus instead of leaving it in the locker or other location within the station. Other remedies include the posting of turnout time by station and by shift. This allows the company officer to see the results and work to improve the turnout time of his or her units. Some departments have instituted a process to hold the company officer accountable for excessively long turnout times by creating a written report as to why the turnout time was excessive. This could be established using the current baseline turnout 279 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 37 time as a trigger point to generate a time variance report. Another option is to establish a standard operating procedure as to when a unit is to place themselves enroute. For example, one shift will place themselves enroute from the living quarters while another shift will place themselves enroute once they are on the truck. Still yet, another shift may wait until they have cleared the bay doors, all of which will vary the reported turnout time and possibly skew the data related to actual performance. Establishing a procedure will improve the accuracy of the data. Recommendations: Establish a program to improve the turnout time for fire apparatus to achieve the benchmark time of 1 minute and 20 seconds for 90% of the calls. Install timers in the stations at the apparatus doors to indicate the elapsed time from dispatch. Post turnout time performance monthly by shift at each station to allow crews to see their performance. Create a reporting mechanism for excessive turnout times to allow for evaluation on the cause in turnout time delays. Develop a mechanism to monitor and report the turnout time performance against the established benchmark objectives at least annually to the City and elected officials. 4 Distribution of Resources Distribution is the measure of getting initial resources to an emergency to begin mitigation efforts. This is measured in a variety of ways including percentage of square miles, percentage of road miles and travel time. The Insurance Services Office (ISO) has used road miles for many years. With the advent of GIS technology and improved computer aided dispatch (CAD) systems, the use of actual travel time is another, more accurate measure for the distribution of resources. Travel time is a measurable time segment that begins when the apparatus and personnel begin the response (wheels rolling) and ends once on location of the emergency (wheels stopped). NFPA 1710: Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments in section 4.1.2.1.1 provides the following performance objectives for travel time of the first arriving unit for an urban setting: 280 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 38 • “Four minutes (240 seconds) or less for the arrival of the first arriving engine company at a fire suppression incident.” • “Four minutes (240 seconds) or less for the arrival of a unit with first responder or higher-level capability at an emergency medical incident.” The performance measures shown above are benchmark travel times. These times represent the industry best practices. The baseline performance measure is generally defined as the travel time the fire department is currently achieving and is acceptable to the community. The gross population density for La Quinta is approximately 1,184 people per square mile of land area in the City. Based on this data the urban travel time performance objectives will be used. The table below illustrates the travel time for the initial arriving unit for the Fire Department on Fire and EMS calls for FY 2015 – FY 2019. La Quinta FD Travel Time System Performance 2015 2016 2017 2018 2019 Fire Apparatus 90% Fractal: 7:04 7:22 7:32 7:53 8:14 Average: 4:00 3:51 4:12 4:30 4:25 As shown above, the overall travel times have increased each year over the five years of data analyzed. This trend needs to be continually examined by the City to determine when additional resources are needed to achieve acceptable travel times. One factor contributing to this is concurrent calls, which causes engine companies to respond to calls outside their assigned area. The times above are shown in two formats, the average and the 90th fractal time. The average response time is an average of the travel time for the calls evaluated. The benchmark time shown is a measurement using a 90% fractal time. Unlike call processing and turnout times, travel times are not controllable as a number of factors will impact travel time performance including weather conditions, traffic congestion and distance of the call from the location the apparatus are responding from. 281 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 39 The table below illustrates the travel time performance for each station. La Quinta FD Travel Time by Station System Performance 2015 2016 2017 2018 2019 Engine 32 90% Fractal: 6:09 6:13 6:19 6:52 6:56 Average: 3:52 3:54 3:59 4:26 4:21 Engine 70 90% Fractal: 8:13 9:08 9:23 9:32 9:34 Average: 5:31 5:54 6:20 6:14 6:38 Engine 93 90% Fractal: 5:40 5:52 5:57 6:15 5:50 Average: 3:20 3:25 3:44 3:51 3:37 As illustrated in the previous table, the Fire Department is not able achieve to achieve benchmark travel time standards in terms of initial travel times to emergencies, based on NFPA 1710 standards. This is typical of most suburban fire departments in the United States. For this reason, the Center for Public Safety Excellence (CPSE) established the baseline or acceptable performance standards that are 70% of NFPA 1710 benchmark levels. CPSE also allows a City to vary performance standards based on population density, where rural areas have a longer response time than urban areas. In La Quinta this would mean areas with a population density over 2,000 per square mile should have a target of 5:12, areas with a population between 1,000 and 1,999 per square mile would have a target of 6:30 and areas with a population below 1,000 a target of 13:00. The following map illustrates the population density of the City: 282 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 40 Based on the population density in the City, the project team recommends setting travel time performance objectives of 5:12 for Engine 93, 6:30 for Engine 32 and 13:00 for Engine 70 within their respective response areas. The following maps provide a spatial view of the travel time, both benchmark and baseline, using the La Quinta fire stations location as the starting point. 283 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 41 The previous map illustrates the 4 minute travel time performance based on NFPA 1710 standards for urban areas. 284 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 42 The previous map illustrates the suburban performance baseline of six minutes and thirty seconds as recognized by the Center for Public Safety (CPSE). 285 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 43 As illustrated above, the majority of the City of La Quinta is within an 8-minute travel time the exceptions are the far southern and southwestern portions of the City. It should be noted the roadway network is not as developed in the far southern areas as other areas in the City. This limits the travel time isochrones in the GIS analysis and will likely improve once the roadways are fully developed. Establishing a travel time baseline standard for emergency fire and EMS calls will provide the City with a mechanism to evaluate changes made to the fire protection system in terms of resource availability or additional resources that may be provided. 286 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 44 Recommendations: Formally establish a baseline performance travel time standard based on population density at the 90th percentile. Continue to monitor new development, roadway networks, and population densities to adjust the travel time performance objectives accordingly. Develop a mechanism to monitor and report the travel time performance against the established objectives at least annually. 5 Contributing Factors to Deployment Within the concepts used in the distribution of resources, there are other factors that may influence the responses to call for service. 1. Concurrent Calls for Service It is not uncommon for a fire protection system to have multiple requests for service occurring simultaneously. The larger the system the more frequently this will occur. With the appropriate resources this can be handled efficiently. The table below illustrates the concurrent calls for the fire protection and EMS system for the past five years. Concurrent Calls for Service Calls 2015 2016 2017 2018 2019 Total % 1 3,726 4,002 3,755 3,840 4,054 19,377 65.7% 2 1,300 1,544 1,615 1,794 1,769 8,022 27.2% 3 251 314 358 346 439 1,708 5.8% 4 37 37 56 62 84 276 0.9% 5 11 4 19 7 17 58 0.2% 6+ 7 12 17 8 13 57 0.2% Total 5,332 5,913 5,820 6,057 6,376 29,498 100% As shown, approximately 66% of the time there is one call occurring and about 27% of the time there are at least two calls at the same time. Those instances where there are more than two simultaneous calls are could be related to weather events such as storms or other natural issues where multiple calls occur simultaneously. 287 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 45 The following table illustrates the concurrent calls in the City of La Quinta. Concurrent Calls for Service in La Quinta Calls 2015 2016 2017 2018 2019 Total % 1 2,697 2,781 2,750 2,850 2,980 14,058 76.0% 2 602 736 768 890 866 3,862 20.9% 3 83 68 102 131 143 527 2.8% 4 9 4 13 8 16 50 0.3% 5 1 0 1 0 3 5 0.0% 6+ 1 0 1 1 0 3 0.0% Total 3,393 3,589 3,635 3,880 4,008 18,505 100% Within the City the concurrent calls are similar to the overall call volume with 76% of the time there is only one call occurring and two calls occurring about 21% of the time. The following table illustrates the concurrent calls that are occurring outside the City. Concurrent Calls for Service outside of La Quinta Calls 2015 2016 2017 2018 2019 Total % 1 1,712 1,986 1,849 1,845 1,781 9,173 83.4% 2 182 298 288 292 495 1,555 14.1% 3 30 34 32 31 74 201 1.8% 4 6 3 8 4 10 31 0.3% 5 5 1 2 3 4 15 0.1% 6+ 4 2 6 2 4 18 0.2% Total 1,939 2,324 2,185 2,177 2,368 10,993 100% Over 83% of the calls La Quinta units respond to outside the City Limits are single calls with 14% of the time there are two simultaneous calls for service. 2. Unit Hour Utilization Unit hour utilization is calculated by taking the total hours the unit is committed to an incident divided by the total available hours. Expressed as a percentage, it identifies the amount of time the unit is committed but more importantly the amount of time the unit is available. Within the framework of the 80th and 90th percentile performance standards the amount of available time can have an impact in meeting that standard. If utilization rates are too high the units are often unavailable for immediate response. 288 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 46 The following table illustrates the unit hour utilization for the past five years. Unit Hour Utilization Unit 2015 2016 2017 2018 2019 Duration Pct. of Time Avg. Duration Pct. of Time Avg. Duration Pct. of Time Avg. Duration Pct. of Time Avg. Duration Pct. of Time Avg. Engine 32 1081:07:52 12.34% 0:39:16 1069:34:02 12.21% 0:38:19 1167:26:46 13.33% 0:41:28 1167:28:50 13.33% 0:40:39 1209:25:32 13.81% 0:38:41 Engine 70 528:57:00 6.04% 0:41:32 557:47:34 6.37% 0:43:35 642:55:12 7.34% 0:48:02 634:42:32 7.25% 0:46:10 624:37:16 7.13% 0:43:35 Engine 93 787:01:26 8.98% 0:36:50 969:58:48 11.07% 0:39:18 967:56:58 11.05% 0:39:27 1134:05:12 12.95% 0:41:05 1032:54:56 11.79% 0:39:03 Engines 32 and 93 are busiest in terms of committed time. Engine 32 has an average commitment of approximately 14% for in 2019, while Engine 93 was committed to emergencies approximately 12% of the time. Engine 70 has the lowest committed time, averaging just over 7% in 2019. As a general rule, the unit hour utilization is not an issue until it begins to reach 20% and if it begins to interfere with the travel time of the units to emergency calls. The unit hour utilization has been increasing over the five-year period and the City should continue to tract this as the population and call demand increases in the City. 289 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 47 3. Community Growth Changes in the demographics and growth in the in City will affect the services provided by the Fire Department. While these changes occur slowly over time, they do impact the delivery of services in subtle ways. In February 2013, the City of La Quinta produced a General Plan that addressed a variety of topics including potential growth, land use, economic development, and environmental hazards. This document outlined community development and potential land use for the City and the areas within the sphere of influence. The plan estimated the population at build out to be approximately 79,956 persons with a permanent population of approximately 57,968 persons. According to this plan the Highway 111 Corridor will continue to be the focal point for any commercial development. In terms of future development, there is at least one specific plan known as the SilverRock development. This development is along the west side of Jefferson Avenue and south of Avenue 52 has been in the development stages for several years and appears to be moving forward. This development will include hotels, single family homes, multi-family homes, a golf course, and several large venues for various events. The General Plan identified the south and eastern areas as the primary areas for future growth. The southern sphere of influence consists of approximately 8,000 acres in the Vista Santa Rosa area. The current land use plan for this area, should it be annexed, is for low density residential of up to four units per acre. Using the General Plan assumption of 2.53 persons per household, development of this area would result in the potential for an additional 80,960 persons if maximum density were realized. Development plans for this area have been approved in the past but has been no resulting development. Based on the US Census Bureau, La Quinta has experienced an average growth of 2% for the past eight years. Using the average growth of 2%, the City is expected to grow to 76,708 by the year 2050. The following chart illustrates the projected growth for the City to the year 2050. 290 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 48 In as much as these growth projections are based on the past eight years, new developments with high densities in the southern sections of the City will influence these projections. For the fire protection system, the call volume has increased an average of 5.2% per year between 2015 and 2019. Using this average annual increase, the following table illustrates the projected call volume in five-year increments to the year 2050. La Quinta Fire Department Projected Call Volume 2025 2030 2035 2040 2045 2050 Number of Calls 6,193 7,967 10,249 13,184 16,961 21,818 The following table illustrates the projected call volume for the engine companies in five- year increments to the year 2050. Engine Company Projected Calls 2025 2030 2035 2040 2045 2050 Engine 32 2,583 3,322 4,274 5,498 7,073 9,098 Engine 70 1,200 1,544 1,986 2,555 3,287 4,229 Engine 93 2,239 2,880 3,705 4,766 6,131 7,887 Using the current average call duration of approximately 40 minutes, Engine 32 would reach a unit hour utilization rate of approximately 32.5% by the year 2035. This puts Engine 32 into the area where additional resources may need to be considered. Station 0 10000 20000 30000 40000 50000 60000 70000 80000 90000 1980 1990 2000 2010 2018 2020 2030 2040 2050 Population Estimates 291 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 49 70 to the south may need additional resources largely dependent on any annexation or new development of available land inventory. 292 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 50 5 Benefits of Ladder Truck Cost Sharing The City of La Quinta has a Cooperative Services Agreement with Indio, Coachella and Riverside County for the use of a ladder truck. The ladder truck is owned by the City of Indio and each partner pays a share of the costs for operating the ladder truck. Ladder Truck Cost Sharing Cost Share Pct. Cost Share City of Indio 50.0% $1,015,725 Riverside County 25.0% $507,862 City of Coachella 12.5% $253,931 City of La Quinta 12.5% $253,931 Estimated Operating Cost $2,031,449 Ladder trucks provide a number of benefits in the provision of fire services to a community. This includes rescuing persons at heights above those reachable by ground ladders, providing elevated water streams, horizontal reach to buildings with limited roadway access or terrain issues and roof access when there are limited personnel available to hoist ground ladders. The ladder truck is also useful in assisting with special rescue operations and salvage and overhaul in structure fires. The ladder truck also carries specialized equipment that is not available on engine companies. This includes tools for forcible entry, ventilation and search and rescue tasks. The Insurance Service Office (ISO) is an organization that provides statistical information on risk in communities in the United States. Each community is surveyed and given a Public Protection Classification score from 1 – 10, with one (1) being the highest possible rating and 10 the lowest. This score is one factor that insurance companies use to when determining rates for home and commercial business insurance, typically the score is used in conjunction with actual loss history to determine the insurance rates. The ISO rating is based on evaluation of the water supply, fire alarm and communications system, community risk reduction and the fire department. Of the 105.5 possible points, a maximum of 50 points of the overall score is based on the fire department. These points are related to: • They type and extent of training provided to personnel • The number of personnel participating in training • The firefighter response to emergencies • The maintenance and testing of the fire department equipment • The availability of engine and ladder companies 293 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 51 According to ISO, if a response area has five (5) or more building three (3) stories or 35 feet or taller, that have a Fire Flow greater than 3,500 or any combination of this criteria there should be a ladder company to serve the area. The minimum height of the ladder truck for grading purposes is 100 feet. Using the shared services approach for the ladder truck ensures La Quinta gets the additional points for having a ladder truck for emergency response. La Quinta also gets credit for personnel staffing the ladder truck as part of the 31 personnel recognized as on-duty for response to structure fires. The most recent survey from ISO for La Quinta was conducted in August 2018. The fire department scored 32.04 for the 50 credits available. Of this 1.99 of a possible 4.5 points were attributed to the ladder service and reserve ladder service points. The reduction in points was attributed to the number of buildings over 2 ½ miles from the location of the ladder truck. The total overall Community Classification score for La Quinta was 74.83 of 105.5 possible points which makes La Quinta a Class 03/3x community. If the ladder truck and its personnel were not part of the recognized response force in La Quinta the overall score would likely fall below 70 and reduce the Community Classification to a 4/4x, which could result in higher insurance premiums for homeowners and businesses. Riverside County uses a closest unit response model for fire services. This model uses geographical information systems (GIS) technology to determine which fire apparatus is closest to the emergency and dispatches this apparatus first to ensure the fastest arrival to the emergency. Due to this fact, the ladder truck is typically sent to La Quinta for emergencies requiring a truck company since it will not be the closest unit for most emergency incidents in La Quinta. When examining the data on unit responses it is important to keep this in mind as the ladder truck is located at Station 86 in Indio. The following table illustrates the number of response by Truck 86 to La Quinta in the past five years: Truck 86 Responses 2015 - 2019 2015 2016 2017 2018 2029 Total Avg. 105 113 121 101 94 534 106.8 As illustrated above, the ladder truck responded to La Quinta 534 times since 2015 and averages 107 calls per year to emergencies in La Quinta. For an additional perspective of a ladder truck response into the City of La Quinta, the following table illustrates those responses for the past five years. 294 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 52 Truck Company Responses 2015 - 2019 Unit 2015 2016 2017 2018 2019 Total Pct. Quint 2 1 1 0.2% Quint 90 1 1 0.2% Truck 33 5 7 17 10 17 56 9.5% Truck 86 106 113 121 101 94 534 90.2% Total Responses 111 120 138 111 113 592 Over the past five years there have been 592 ladder truck responses into La Quinta. Of those responses, 90.2% were made with Truck 86 while Truck 33, stationed in Palm Desert, made approximately 9.5% of the calls. This highlights the closest unit response method employed by the regional system and the benefits of such a system. It should be noted there is no direct financial support provided for Truck 33 by the City of La Quinta. The next table illustrates the total responses for Truck 86 in 2019: Truck 86 Responses 2019 Jurisdiction T86 Responses Percentage Coachella 285 13.9% Desert Hot Springs 3 0.1% Indian Wells 1 0.0% Indio 1,429 69.8% La Quinta 94 4.6% Palm Desert 25 1.2% Rancho Mirage 10 0.5% Riverside County 199 9.7% Total 2,046 100% As illustrated above, La Quinta accounted for just under 5% of the emergency call responses for Truck 86 in 2019. Coachella accounted for 13.9%, Indio 69.8% and unincorporated Riverside County 9.7%. Using the five-year average, La Quinta would account for approximately 5.2% of Truck 86 responses. As illustrated above, from a call for service perspective, La Quinta and the County are paying for more of the ladder truck operational costs than they are receiving in terms of percentage of responses to their service areas. Again, it is important to note the closest unit response method used for dispatching units for emergency response. The fact that Truck 86 is located in Indio will result in the ladder truck being sent to more emergencies in that community. Another factor is the fact that Station 86 is closer to Coachella than it is to La Quinta, this may explain the higher percentage of response to Coachella than their cost share of 12.5%. 295 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 53 The need for a truck company is established by the requirements outlined in the ISO grading schedule. The need for the truck company in the response matrix is also established with the height of the buildings, the square footage of the buildings and the set back from the street. For La Quinta to have its own truck company the operational cost would likely be the $2,000,000 figure previously used in the cost allocation. Overall, the regional approach to providing truck company service to La Quinta is a benefit to the community and provides a method to ensure truck coverage when it is needed to serve the City. The City should continue to be part of this agreement and the current cost- sharing agreement seems equitable when the benefits of having the unit are weighed against the operational costs paid by the City. Recommendation: Continue to be a partner in the Cooperative Agreement for the ladder truck with Indio, Coachella and Riverside County. 296 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 54 6 Strategic Improvement Opportunities 1 Deployment of an Effective Response Force When evaluating the effectiveness of the fire and EMS response system there is more than just the arrival of the initial unit to determine the effectiveness of the system. Having enough personnel and apparatus arrive to mitigate the emergency is a critical factor in the overall success of the fire and EMS system. There are several tasks, which must occur simultaneously, to adequately combat different types of fires. The absence of adequate personnel to perform these tasks requires each task to be prioritized and completed in chronological order. These fire ground tasks include command, scene safety, search and rescue, water supply, fire attack, pump operations, ventilation, back up, and rapid intervention. An initial full alarm assignment should be able to provide personnel to accomplish the following tasks: • Establish incident command outside of the hazard area. This will allow coordination and direction of the incoming emergency response personnel and apparatus. A minimum of one person should be dedicated to this task. • Establish an uninterrupted water supply of at least 400 gallons per minute for 30 minutes. Once established the supply line can be maintained by the pump operator to ensure uninterrupted water supply. A minimum of one person is assigned to this task that can then assume support role. • Establish an effective water flow rate of 300 gallons per minute. This will be supplied to a minimum of two hand lines each operating at a minimum flow of 100 gallons per minute. Each hand line must have two individuals assigned with one serving as the attack line and the other as a back-up line. • Provision of one support person to handle the hydrant hookup, utility control, forcible entry, and assist in deploying fire hose lines. • Establish a search and rescue team. Each team will consist of a minimum of two. • Establish a ventilation team. Each team will consist of a minimum of two personnel. • Establish an initial rapid intervention team (RIT). Each RIT team shall consist of a 297 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 55 minimum of two properly trained and equipped personnel. Critical tasking will vary depending on the size and nature of the incident. The Center for Public Safety Excellence (CPSE) provides a suggestive list of tasks that need to be completed at a fire situation based on the risk. A similar list is provided within the NFPA 1710 document. The tasks contained in the following table also represent those needed in LaQuinta. The CPSE analysis, from the 8th edition, is summarized in the table below showing the minimum required personnel to mitigate the initial emergency response requirements by occupancy risk: Critical Tasks for the Effective and Efficient Control of Structural Fires (CPSE) Critical Task Maximum Risk High Risk Moderate Risk Low Risk Attack Line 4 4 4 2 Search and Rescue 4 2 2 0 Ventilation 4 2 2 0 Backup Line 2 2 2 2 Rapid Intervention 2 2 0 0 Pump Operator 1 1 1 1 Water Supply 1* 1* 1* 1* Support (Utilities) 1* 1* 1* 1* Command 1 1 1 1 Safety Officer 1 1 1 1 Salvage/Overhaul 2 0 0** 0 Command Aid 1 1 0 0 Operations Chief 1 1 0 0 Logistics 1 0 0 0 Planning 1 0 0 0 Staging Officer 1 1 0 0 Rehabilitation 1 1 0 0 Division Supervisors 2 1 0 0 High-rise Evacuation 10 0 0 0 Stairwell Support 10 0 0 0 Total Personnel 50-51 21-22 14-15 8-9 *Tasks can be performed by the same individual **Task can be performed by the attack crew It is interesting to note that the four-person companies discussed in some areas of NFPA 1710 are not maintained in the description of primary tasks to be accomplished on the fire ground – recognition that the requirements of the response in the field are dynamic and do not fit neatly into size and shape of any particular response configuration. These objectives apply to the initial and follow-up response for reported structure fires. The document does not suggest that this response be mounted for all incidents. It is incumbent upon the fire department to have a response plan in place to ensure enough personnel are on scene to accomplish the stated critical tasks in a timely fashion. 298 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 56 Structure fires are very labor-intensive incidents with any number of factors, such as weather, making the task that much more difficult. Adding to the critical tasks and staffing issues is the OSHA requirement of two in – two out in 1910.134(g)(4). This regulation states that if entry into an Immediately Dangerous to Life and Health (IDLH) atmosphere is necessary, two firefighters must enter together and remain in contact with each other. In addition, there must be two firefighters located outside the IDLH atmosphere for potential rescue if needed. This is a mandatory requirement. The concept of an effective response force carries through for other responses by the fire department. A task analysis for emergency medical calls analyzes three different types of calls or patient conditions. These three types of calls usually require the most effort on the part of the response team. Other calls or patient types can generally be handled with two or three personnel. Many times, especially in trauma calls, there are multiple patients. The table below outlines the tasks for handling these critical patients and the number of responders it may require for a successful outcome. It is important to note that some tasks are accomplished by the same personnel, so the total is not simple addition of the positions noted. Critical Tasks for Effective Patient Care Critical Task Cardiac Arrest Stroke Multi-System Trauma Patient Assessment 2 per patient 2 per patient 2 per patient Airway Management/Intubation 2 per patient 2 per patient 2 per patient Cardiac Defibrillation 1 N/A N/A CPR 1 N/A N/A EKG Monitoring 1 1 1 IV/Pharmacology 1 1 1 Splint/Bandage/Immobilization N/A N/A 1 Patient Lifting/Packaging 2 – 4 2 – 4 2 – 4 Medical Information Collection 1 1 1 Total per Patient 6 - 8 5 - 7 6 - 8 The tables below outline the critical tasks for an effective response force for other responses, including hazardous materials and technical rescue incidents. 299 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 57 Critical Tasks for Hazardous Materials Critical Task High Risk Low Risk Command/Safety 2 1 Liaison 1 1 Decontamination 4 4 Research Support 2 1 Team Leader, Entry Team, Backup Team 6 6 Total Personnel 15 13 Critical Tasks for Initial Wildland Urban Interface Fires Critical Task No Hydrants With Hydrants Command/Safety 1 1 Pump Operations 1 1 Attack Line 2 2 Structure Protection 3 2 Water Supply 1 0 Tender Operator 2 0 Exposure Lines 2 0 Total Personnel 12 6 Critical Tasks for Technical Rescue Incidents Critical Task Swift Water High/Low Angle Confined Space Trench Command/Safety 1 1 2 2 Rescue Team 3 2 2 2 Backup Team 2 2 2 2 Patient Care 2 2 2 3 Rope Tender 2 0 0 0 Upstream Spotter 2 0 0 0 Downstream Safety 2 0 0 0 Rigger 0 1 1 0 Attendant 0 1 1 0 Ground Support 0 4 4 0 Edge Person 0 1 0 0 Shoring 0 0 0 5 Total Personnel 14 14 14 14 In technical rescue incidents, the personnel must be specifically trained to handle these types of calls for service. These training programs are highly specialized and not all personnel are trained to the levels required to be certified for the operation. 300 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 58 The following map illustrates how many personnel can be expected to reach an emergency location using automatic aid in 14 minutes as part of the response based on the first due stations and their staffing model to send apparatus to La Quinta when requested. 301 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 59 As illustrated in the previous map, the more populated northern portions of the City are able to have 14 – 16 personnel arrive on scene within 14 minutes, while the southern and western areas of the City are not able to achieve an effective response force within 14 minutes. However, those areas to the west of Lake Cahuilla are mountainous and not likely to be developed. Computer Aided Dispatch (CAD) data was used for the evaluation of resource concentration. To be considered for inclusion the following conditions were required to be met: • Building fires that had a dollar loss of $1,000 or more as provided by the Fire Department • All the units dispatched must have an arrival time recorded. It was assumed if the unit did not arrive on scene that it was cancelled while enroute. The data used was from 2015 - 2019. To be considered as meeting the concentration both the travel time and the minimum number of personnel had the arrive on the scene. For purposes of staffing the career engine companies were staffed with three personnel and the truck company was staffed with four personnel. Chief officers were staffed with one personnel. NFPA 1710 and CPSE have benchmark travel time performance objectives established for the second arriving unit. NFPA 1710 uses 6 minutes and CPSE uses 8 minutes for the urban setting. CPSE uses 14 minutes for the rural setting while NFPA 1720 does not have a requirement for the second arriving unit in rural areas. These percentages will be different as the only consideration is the apparatus and not the personnel. The next table illustrates the performance for the second arriving apparatus at structure fires. La Quinta Fire Department Structure Fires - 90th Percentile Times 2015 - 2019 2015 2016 2017 2018 2019 Benchmark Travel Time 1st Unit Distribution 7:08 6:26 5:50 6:35 7:08 9:16 4:00 n = 97 n = 19 n = 22 n = 19 n = 24 n = 13 2nd Unit Arrival 9:38 9:26 7:37 10:54 8:59 10:06 8:00 n = 86 n = 19 n = 20 n = 21 n = 21 n = 11 ERF Concentration 14:13 13:48 11:52 13:09 12:11 16:25 10:00 n = 43 n = 9 n = 9 n = 9 n = 9 n = 7 *Statistically these travel times use a small data set and therefore should be viewed with a certain amount of skepticism. 302 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 60 As noted, the travel times shown are derived from a small data set and therefore may not fairly represent the actual response performance for most incidents. Reviewing building fires only for the past five years, the first arriving unit was at the scene in 7 minutes 08 seconds for 90% of the calls examined. This is 3 minutes and 8 seconds over the benchmark travel time of 4 minutes. The arrival of the second unit occurred in 9 minutes 38 seconds, which is 3 minutes and 38 seconds over the NFPA 1710 benchmark. The arrival of the full effective response force occurred in 14 minutes 13 seconds. 2 Apparatus and Deployment 1. Deployment Strategies The La Quinta Fire Department operates by staffing nine (9) personnel on each shift. In this model three personnel staff an engine at each of the three (3) fire stations. This staffing model also does not require a supervisor for each piece of fire apparatus. The engine companies are either staffed with a driver operator and 2 Firefighters or a Captain and 2 Firefighters. With over 80% of the calls for service being single company responses, such as medical calls, auto accidents, and small fires, there is a risk of personnel operating without appropriate supervision and the potential of inexperienced personnel making decisions that will put personnel and the at higher risk of inappropriate decisions being made. Adding to the issue is the response of companies to calls that may need additional oversight from a command officer. Best-practices in organizational structure are: 1) designed to facilitate consistent management and supervision; 2) enhance communication; 3) improve coordination of work efforts; and 4) consistently identify who is accountable/responsible in the chain-of- command. Appropriate organizational structuring encourages a suitable number of supervisory full-time staff to provide effective organizational oversight, perform key managerial and critical administrative functions, and help mitigate overall risk to the community. It would benefit the Department to have consistent leadership on all shifts and move to a staffing model that includes 1 Captain, 1 Driver Operator and 1 Firefighter on each engine company. The table that follows is the cost estimate for the City of La Quinta for FY 2021/2022 as provided by Riverside County Fire. 303 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 61 Cost Estimate FY 2021/2022 Captain Engineer Engineer / Medic Firefighter II Firefighter II / Medic Totals Total Staff Station 32 $225,271 1 $198,282 1 $0 $347,662 2 $399,919 2 $1,171,134 6 Station 70 $225,271 1 $198,282 1 $0 $347,662 2 $399,919 2 $1,171,134 6 Station 93 $225,271 1 $0 $226,431 1 $347,662 2 $399,919 2 $1,199,283 6 $0 Fixed Relief $226,431 1 $399,919 2 $626,350 3 Vac Relief - Engine $198,282 1 $226,431 1 $199,960 1 $624,673 3 Subtotal $675,813 $594,846 $679,293 $1,042,986 $1,799,636 $4,792,574 Subtotal - Staff 3 3 3 6 9 24 Based on the cost estimate the station personnel cost is $4,792,574 for the fiscal year. Cost Estimate FY 2021/2022 with Personnel Changes Captain Engineer Engineer / Medic Firefighter II Firefighter II / Medic Totals Total Staff Station 32 $450,542 2 $396,564 2 $0 0 $399,919 2 $1,247,025 6 Station 70 $450,542 2 $396,564 2 $0 0 $399,919 2 $1,247,025 6 Station 93 $450,542 2 $198,282 1 $226,431 1 0 $399,919 2 $1,275,174 6 Fixed Relief $225,271 1 $226,431 1 $199,960 1 $651,662 3 Vac Relief - Engine $225,271 1 $0 $226,431 1 $199,960 1 $651,662 3 Subtotal $1,802,168 $991,410 $679,293 $1,599,676 $5,072,547 Subtotal - Staff 8 5 3 0 8 24 Using the same cost estimates and changing the make-up of the engine company crew would have an estimated cost of $5,072,547 for the fiscal year or an increase of $255,822 per year. Recommendation: Change the crew structure of engine companies to 1 Captain, 1 Driver Operator and 1 Firefighter increasing the overall cost by $279,974. 304 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 62 2. Automatic and Mutual Aid As discussed previously, the minimum number of personnel required to develop an effective response force on a moderate risk structure fire is 14 – 15. With a minimum staffing of nine (9) personnel per shift this requires an automatic or mutual aid response to develop an effective response force on fire incidents. With the ladder truck agreement and shared Battalion Chief, the available response force is 14 personnel if all units are available for immediate response. crew makeup As part of the Riverside County Fire Department, La Quinta has automatic aid agreements with the surrounding fire departments. This allows a closest unit response and ensures additional resources are automatically dispatched to emergencies requiring multiple resources. Data provided for the 2-year period for 2018 – 2019 showed the following in terms of how often La Quinta apparatus responded within or outside the City. Number of Unit Response 2018 – 2019 Fire Haz Mat Hazard Medical Public Service Other Total Pct In LQ Responses 1,279 23 81 6,829 466 23 8,701 53.3% Outside LQ Responses 1,603 11 79 3,049 200 11 4,953 30.3% Outside Aiding LQ 757 31 35 1,759 80 11 2,673 16.4% Total 3,639 65 195 11,637 746 45 16,327 100.0% As illustrated above, La Quinta provides unit response to other jurisdiction 30% compared to getting outside resources 16%. Being a partner in a regional system may mean that one department may give more than another or receives more than another. These numbers will change at different times over the years. A regional system relies on the most appropriate resource for the call and the closest resource to respond to provide service to everyone in the region. Recommendations: Continue to use the practice of automatic aid and closest unit response to form an effective response force on larger scale incidents and to provide the highest service levels possible to the community. 305 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 63 306 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 64 3. Future Development In the southern sections of the City there is an area of undeveloped land that has the potential for development. The population density for this area is below 500 persons per square mile, which meets the definition of a rural area. As well the calls for service are relatively low and the current Station 70 is capable of handling the call volume within an acceptable response time. However, as previously noted the fire protection system is not capable of providing an effective response force for a structure fire within the response time performance objectives in this area of the City. Once development begins to occur in that southern portion of the City and a change in the demographic from rural to suburban densities, a 4th fire station will be needed to improve response times and to provide additional personnel necessary for the effective response force. The City is interested in understanding the potential locations for the 4th station, which included sites both in the City and outside the City for a possible sharing of resources and costs with Riverside County. The maps that follow illustrate a 4-minute and a 6 ½ minute travel time for a new station at the intersection of Madison Street and Avenue 60. This site represents the best location at this point in time as Madison Street and Avenue 60 are major thoroughfares. Once the roadway network becomes more defined and development comes more into focus, other sites may present better options for the City and the fire protection system. 307 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 65 308 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 66 309 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 67 The area to the south and west of Site 6 does not have a roadway network to illustrate the travel time. That will change once the roadway network is designed and built. Once the area begins to develop the population density will increase beyond the current rural demographic and transition to the suburban or urban density. With this change, the travel time performance objective also changes from a 10-minute benchmark to a four- or five- minute travel time performance benchmark depending on suburban or urban demographics. As well, the number of calls will likely increase placing more strain on the existing Station 70. This change in demographics and call volume is the trigger to add resources to the fire protection system including a new 4th fire station. With undeveloped land it is difficult to determine the exact location for a new facility. The previous map provides a platform to work from in terms of fire station placement for the future. Recommendation: Continue to monitor the growth and development in the southern portions of the City and plan for 4th fire station once the population density increases to over 1,000 residents per square mile or the travel time performance objectives for a suburban density cannot be consistently met. In addition, the area to the east, which is outside the City Limits but within the sphere of influence may also present fire protection issues requiring additional resources. Currently the Vista Santa Rosa area has a population of approximately 2,967 residents over a 12 square mile area creating a population density of approximately 247 residents. In accordance with the General Plan for the City of La Quinta, this area, if annexed would be zoned as low density residential. As previously noted, this would increase the population of this area to a maximum of approximately 80,960 residents or a population density of approximately 6,746 residents. This would meet the definition of an urban area and would require a significant improvement to fire protection services once the area was built out. The maps that follow illustrate a 4-minute and a 6 ½ minute travel time for a new station at several locations as noted on each map. 310 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 68 311 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 69 312 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 70 313 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 71 314 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 72 315 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 73 316 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 74 317 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 75 318 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 76 319 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 77 As shown, the travel time reach for the fire station locations are somewhat limited. This is due to the distance between cross streets which is typical of a rural area. Once the area 320 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 78 begins to develop the fire protection system can be better planned. While this area is outside the City Limits, it is within the sphere of influence and should be considered in the overall fire protection needs. At this time there is no benefit to the City for a station in this area. The only benefit would be along the eastern City limit line. Any station in this area would not provide an appropriate travel time reach to the far south area of the City to and provide significant benefit for residents in this area. There is no recommendation at this time to add a fire station in this area as it is outside the City Limits and would not provide significant benefit to the City of La Quinta based on current City boundaries. 3 Fire Prevention and Training Fire Prevention and training services are provided by CAL FIRE Riverside County Fire personnel as part of the contractual agreement for fire services. 1. Office of the Fire Marshal The Office of the County Fire Marshal is responsible for plan reviews, inspections, fire investigations, and public education efforts in the City of La Quinta. These services are included as part of the contract agreement with the County for Fire Services and are provided by the CAL FIRE / Riverside Unit. The State of California mandates inspections for hospitals, schools, assembly halls, or other similar place of assembly of 50 or more people. These inspections are completed by the Fire Department annually. Other inspections are completed on a request basis or if there is a tenant improvement. The table below illustrates the fire prevention activity in La Quinta in 2018 and 2019: Fire Prevention Activity 2018 2019 % Change Plan Reviews 499 508 1.8% Construction Inspections 473 701 48.2% Annual Inspections 292 486 66.4% Weed Abatement Inspections 0 0 0.0% Special Event Permit/Inspections 23 30 30.4% Counter / Public Inquiries 38 170 347.4% Total 1,325 1,895 43.0% 321 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 79 As illustrated above, the workload in the Office of the Fire Marshal increased 43% in 2019 when compared to 2018. This was largely due to increases in annual inspections and construction inspections. The Office of the County Fire Marshal has a performance goal of turning plan reviews around in 14 business days and inspections in two (2) business days. Currently the office is meeting those goals 91% for plan reviews and 100% for inspections. As noted previously, fire prevention is an area that was noted for improvement in the 2018 ISO survey. Most notably increasing the number of annual inspections occurring in the City was cited as the largest area for improvement. There was a significant increase in 2019 compared to 2018 in these inspections. The City should determine the number of inspectable properties requiring an annual inspection and ensure the Office of the County Fire Marshal conducts annual inspections on these properties to maximize the ISO rating in fire prevention. Once the number of inspectable properties is known, a work plan can be established to ensure all inspectable properties can receive an inspection. The work plan may include additional full-time staffing, part-time staffing, or an engine company inspection program depending on the volume and type of inspections to be performed. The office of the California State Fire Marshal has a model program for the scheduling and frequency of inspections based on occupancy type. The following table illustrates the model program for California and recommended inspection frequency. The final column is the current estimate from the County Fire Marshal on the number of occupancies that are located in La Quinta for each occupancy type: 322 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 80 Occupancy Frequency La Quinta Count School Annual - Mandate 7 Hotels Annual - Mandate 5 Apartments Annual - Mandate 25 Residential Care Facility Annual - Mandate 2 Assembly (50+ Occupants) Annual 14 Daycare / Preschool Annual 4 Fire Station, LFDC, RCFE Annual 9 Restaurants Annual 140 Total Annual Inspections 206 Dry Cleaners 2 Years 3 Automotive Repair 2 Years 5 Maintenance Buildings 2 Years 10 Grocery, Hardware, Retail 2 Years 73 Total 2 Year Inspections 91 General Business, Doctors 3 Years 300 HOA Communities 3 Years 20 Shell and Core Buildings 3 Years 60 Total 3 Year Inspections 380 Total Inspectable Properties 677 Total Annual Inspection Workload 378 As illustrated above, there are a total of 677 inspectable properties in La Quinta. Based on the State recommended inspection frequency, this would account for an annual inspection workload of 378 properties for the fire inspectors. The benchmark for an inspector is to conduct 500 property inspections per year. Based on this figure there would be a need for 0.76 FTE inspectors to conduct the inspections based on the above schedule. This means that a single inspector can handle the current inspectable workload in the City. Recommendation: Work with the County Fire Marshal to ensure all inspectable properties receive an annual fire prevention inspection based on the State recommended frequency. 2. Training The Training Bureau is led by a Battalion Chief. This Bureau is part of Support Operations of the CAL FIRE Riverside Unit. This Bureau is responsible for providing required training to the personnel assigned to the City of La Quinta as part of the contract with the County. 323 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 81 The Training Bureau schedules all training, which includes EMS, firefighting, rescue, hazardous materials and other programs provided through the Joint Apprentice Committee Program (JACP). Two training facilities are used to conduct training, the Ben Clark Training Center in the west County and the Roy Wilson Training Center in the east County. CAL FIRE has an Employee Development Guide that outlines training requirements and timelines for achieving training goals for all employees. The following table illustrates the training hours taken by personnel assigned to La Quinta in 2019: Training Hours by Personnel 2019 Employee Classes Completed Total Hours Average per class 1 70 77.00 1.1 2 116 325.00 2.8 3 83 129.50 1.6 4 249 336.00 1.3 5 51 56.00 1.1 6 155 290.25 1.9 7 134 198.75 1.5 8 80 165.50 2.1 9 81 122.00 1.5 10 65 63.50 1.0 11 162 456.50 2.8 12 46 57.00 1.2 13 65 68.00 1.0 14 65 166.00 2.6 15 35 46.50 1.3 16 98 237.65 2.4 17 136 230.50 1.7 1,691 3,025.65 1.8 As illustrated above, operations personnel assigned to La Quinta took a total of 1,691 classes totaling 3,025.65 hours in 2019. This equates to an average of 177 hours of training per employee in 2019. The 2018 ISO report noted several areas in training where the score for La Quinta could be improved. These included: • Increase monthly structural fire training to 16 hours per month. 324 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 82 • Have Company Officer trained to NFPA 1001 standards with 12 hours of continuing education annually. • Ensure all driver operators receive 12 hours of continuing education in accordance with NFPA 1002 and 1451 annually. Improvements to the training section will work in conjunction with the other improvements previously enumerated to improve the overall score of the Fire Department in the ISO grading schedule. Recommendation: Work with CAL FIRE to ensure training of personnel occurs to maximize the ISO rating. 4 Apparatus The La Quinta Fire Department operates 3 front-line engine companies and has 1 reserve engines when the front-line apparatus is out of service. Most suburban agencies keep fire engines for a 20-year life cycle. Typically, 15 years are as a front-line apparatus and 5 years as a reserve apparatus. The following table illustrates the current age and timelines for moving the current engines to reserve status and retiring the apparatus. Engine Year Reserve Retire Avg. Annual Maintenance Cost Engine 32 2009 2024 2029 $18,711 Engine 70 2007 2022 2027 $25,257 Engine 93 2015 2030 2035 $18,540 As would be expected, Engine 70 being the oldest apparatus has the highest annual maintenance cost. Due to the close proximity of age between Engine 32 and Engine 70, the City may want to extend the life of Engine 32 or replace Engine 70 earlier to equalize the apparatus replacement schedule. The City has an agreement with CAL FIRE for preventative maintenance and repairs to the apparatus. As part of this agreement, CAL FIRE will provide a reserve apparatus if La Quinta resources are out of service. The City should continue with this approach and appropriate adequate funds to ensure the replacement timeline above can be achieved. 325 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 83 Appendix: Sample Report Quarterly Response Time Performance Report Reporting Year: 2021 Call Processing Time Call Processing is the defined as beginning when the call taker answers the call and ends with the dispatching of appropriate emergency services. Performance Objective: For 90% of emergency calls to the communications center, the call shall be answered and dispatched to the appropriate unit)s) within 60 minutes for EMS and 60 seconds for fire calls. Call Processing Time System Performance 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Year to Date Emergency Calls 90% Fractal: Average: Turnout Time Turnout Time is defined as beginning when the emergency service receives the call and is on the apparatus responding (wheels rolling) to the call. Performance Objective: For 90% of emergency medical calls, personnel will initiate a response in 60 seconds or less from the time of notification. For 90% of fire related calls, personnel will initiate a response in 80 seconds or less from the time of notification. Turnout Time System Performance 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Year to Date EMS Calls 90% Fractal: Average: Fire Related Calls 90% Fractal: Average: 326 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 84 Turnout Time EMS Calls 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Year to Date Engine 32 90% Fractal: Average: Engine 70 90% Fractal: Average: Engine 93 90% Fractal: Average: Turnout Time Fire Related Calls 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Year to Date Engine 32 90% Fractal: Average: Engine 70 90% Fractal: Average: Engine 93 90% Fractal: Average: Travel Time Travel Time is defined as beginning when the apparatus and personnel begin the response (wheels rolling) and ends once on location of the emergency (wheels stopped). Performance Objective: For 90% of emergency calls for service, the first unit shall arrive within 6 minutes and 30 seconds travel time. Travel Time System Performance 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Year to Date Emergency Calls 90% Fractal: Average: 327 FINAL DRAFT Fire Service Delivery Study LA QUINTA, CALIFORNIA Matrix Consulting Group Page 85 Travel Time Emergency Calls 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Year to Date Engine 32 90% Fractal: Average: Engine 70 90% Fractal: Average: Engine 93 90% Fractal: Average: 328 CCCAAALLL FFFIIIRRREEE ––– RRRIIIVVVEEERRRSSSIIIDDDEEE UUUNNNIIITTT RRRIIIVVVEEERRRSSSIIIDDDEEE CCCOOOUUUNNNTTTYYY FFFIIIRRREEE DDDEEEPPPAAARRRTTTMMMEEENNNTTT BILL WEISER - Fire Chief 210 West San Jacinto Avenue, Perris, CA 92570-1915 Bus: (951) 940-6900 Fax: (951) 940-6373 www.rvcfire.org Proudly serving the unincorporated areas of riverside county and the cities of: Banning Beaumont Canyon lake Coachella Desert Hot Springs Eastvale Indian Wells Indio Jurupa Valley Lake Elsinore La Quinta Menifee Moreno Valley Norco Palm Desert Perris Rancho Mirage Rubidoux CSD San Jacinto Temecula Wildomar BOARD OF SUPERVISORS: Kevin Jeffries District 1 Karen Spiegel District 2 Charles Washington District 3 v.Manuel Perez district 4 jeff Hewitt district 5 CITY OF LA QUINTA FIRE SERVICES INTEROFFICE MEMORANDUM To: Martha Mendez, Public Safety Manager, City of La Quinta Zander Johnston, Senior Emergency Management Coordinator, City of La Quinta From: Bryan White, Division Chief Date: July 26, 2021 Subject: Matrix Findings Explanation Greetings, This memo responds to the email received July 21, 2021, regarding the Matrix Report and several of its findings. Also included is information regarding mutual aid provided by La Quinta compared to mutual assistance received from surrounding jurisdictions. Responses to questions from City Staff can be found below. 1. What are the operational benefits of changing staffing from Captain, FF, FF or Engineer, FF, FF to Captain, Engineer, FF on all shifts at all stations? The operational benefits of changing the daily staffing from the current staffing consisting of one Company Officer, either a Captain or Engineer, one Firefighter, and one Firefighter Paramedic (Traditional Staffing) to One Captain, one Engineer, and one Firefighter Paramedic (Municipal or Industry Standard Staffing) are increased efficiency, operational oversight, and safety. When responding to the scene of an emergency, several critical tasks must occur simultaneously. Due to the number of available personnel on the initial arriving apparatus, the same person must perform several of these tasks that must be prioritized and systematically organized. As indicated in the Matrix Report, these tasks include incident command, scene safety, accountability, search and rescue, water supply, fire attack, pump operations, ventilation, backup, and rapid intervention (firefighter rescue team). Scientific data from Underwriters Laboratory (UL) and the National Institute of Science and Technology (NIST) indicate that fire growth within a structure has increased by over 300%. Their associated BTU output, a measurement of heat energy, has increased by over 400%. This change is referred to as the “modern” fire environment. The modern fire environment results from the materials in a structure, traditionally made of organic materials such as wood and cotton, changing to petroleum-based synthetics. This change to the modern fire environment dramatically reduces the time that a fire takes to reach flashover, or the phase of a fire in which all surfaces exposed to thermal radiation reach their ignition temperature and, fire spreads rapidly and simultaneously throughout the space resulting total involvement of the room or enclosed area. The chances of survival for civilian occupants caught in a flashover are 0%, with firefighters in protective gear unlikely to escape without significant burns and injures. For these reasons, rapid arrival and risk assessment, decision making, and the fast application of water are critical and cannot be understated. Under the current La Quinta staffing model, the Company Officer must complete most of these tasks by him or herself. For example, Engine 93 is dispatched to a residential structure fire; the Company Officer must drive the apparatus to the fire scene. While diving, they rely ATTACHMENT 2 329 on information about the fire’s progress to be updated over the radio or communicated by the front seat firefighter with access to the Mobile Data Computer (MDC). Upon arrival at the fire, the Company Officer must find the closest fire hydrant and spot the apparatus in the most advantageous location to attack the fire. Perform a scene size-up and transmit a report on conditions. Give direction to the fire attack team, place the apparatus in pump, calculate the required fire flow for the size and percentage of fire involvement. Calculate the necessary pump pressure based on selected hand line size, length, and gallons per minute required. Prioritize and assign incoming fire engines to remaining critical fire ground tasks such as, back up, search, salvage, and ventilation while maintaining accountability for all personnel and where they are assigned. Locate and connect to a fire hydrant within 90 – 120 seconds of arrival (500-gallon tank flowing 250 gallons per minute). Complete a 360-degree walk-around of the structure, turn off utilities, update the Emergency Command Center (ECC), and various other tasks. While these functions are being conducted by the Company Officer, the firefighters operate on the fire ground without proper supervision and leadership. Compared to a Municipal or Industry Standard Staffed Fire Engine, the large number of the critical tasks above are shared by two personnel. There will always be an Engineer on duty to drive, locate and establish a water supply, operate and pump the fire engine allowing the Captain to focus on the remaining critical functions and enable operational supervision and effective leadership. With increasing responsibilities for the fire service in a municipal setting, including knowledge of building standards, complex fire protection systems, hazardous materials, fire code interpretation, advanced fire behavior theory, and incident command, it is imperative to provide highly trained and experienced Company Officers. In the fire service throughout America, a Captain’s training includes, and is trained to a higher level of incident command, supervision, advanced fire behavior, building construction, risk assessment, mitigation strategies, tactics, and policy implementation than that of a Fire Apparatus Engineer. The expectations of a Fire Captain in knowledge, skills, and abilities by Chief Officers are also much higher. The above is a brief summary of the critical functions of a structure fire and scratches on the surface. There are numerous operational benefits to Municipal Staffing on all types of emergency incidents as well. A more complete list of critical functions and tasks can be found in the Matrix Report beginning on page 54 and NFPA 1710, Standard for the Organization and Deployment of Fire Suppression Operations by Career Fire Departments, Chapter 5, Fire Department Services. 2. What is the benefit to the region with this staffing model? The “Traditional Staffing” model is a carryover that Riverside County Fire used in the unincorporated areas. As cities began to incorporate, the model carried over for several more years until the city was in a financial place to change it. At that time, engine company staffing originally consisted of only one career firefighter, either a Fire Apparatus Engineer or a Fire Captain, with staffing augmented by Volunteer Firefighters. In the early 1980s, a second employee was added; however, this was a seasonal firefighter (firefighter 1) with only minimal training, and the level of the Company Officer did not change. In 1995 as the city grew in both population and responses, it was necessary to augment the current staffing to a firefighter II, which was also requested to have a higher level of emergency medical training to keep up with a growing city’s demand. The seasonal firefighter was replaced with career firefighters, but again the position of Company Officer remained the same. 330 The benefit to the region with Municipal Staffing is that it aligns with the industry-standard staffing model. For example, Indio, Coachella1, and surrounding Riverside County Stations are Municipally Staffed. This proposed staffing model aligns with Riverside County Board Policy, attached hereto, dated January 17, 2012. This policy directs the Board to ensure that “all Riverside County Engine Companies have as a minimum, a three-person team consisting of; a Fire Captain, Fire Apparatus Engineer and a Firefighter with one of those positions being a paramedic.” 3. What added value does the $279,974 yearly cost directly provide to the City of La Quinta? A numerical value is difficult to assign to the change in staffing. The real value is in the increase in efficiency, safety, and operational supervision, leading to locating and removing victims from fires faster; Increased knowledge, training, and experience, which leads to better customer service. This investment in staffing ensures that the most qualified, well-trained, and experienced Company Officer will arrive at emergencies and have the tools and operational experience to mitigate emergencies quickly and effectively. This investment in staffing also aligns the City of La Quinta with surrounding Cities and municipal fire departments throughout California, which share similar values at risk and have invested in their community’s protection by ensuring that a well-trained and experienced Fire Captain is arriving at every emergency, every day. 4. Is the County open to a cost-sharing agreement for another Fire Station that serves South La Quinta within the City? Yes. We recognize inequities with the current fire station locations, specifically Station 93, and that more mutual aid is given than received. Many decisions made in the early 2000s are resulting in some response variations that are a cause for concern among the Council. The cost to modify these past decisions is cost-prohibitive and challenging given the build-out of the city. Moving forward, we are committed to being a good partner and looking at cost-sharing solutions so that La Quinta is not burdened with the cost of building and staffing a fire station that will serve surrounding jurisdictions. Presently, we are unsure of what that formula looks like, but we are committed to joint discussions and joint funding.2 Our recommendation is to begin a comprehensive analysis utilizing the guidance provided by the Matrix report along with the Standards of Coverage document produced for the Riverside County Fire Department. Both these documents provide suggestions that further analysis can provide the basis for discussion on how best to move forward in a mutually beneficial manner. 5. What is the determining factor for when and where to build the station? The determining factor for building a new fire station is based on several factors. It is primarily based on response time, specifically drive time, the workload at existing fire stations, and the final build-out projections for a given area. The current fire engine response times are based on the Riverside County Fire Department Standards of Cover and land use categories of Urban, Rural, and Outlying. Their drive time standards for the land use categories are 4, 8, and 15 minutes respectively. Once drive times exceed or are expected to exceed these recognized times, we should start the discussions of a new station. 1 The City of Coachella has true NFPA 1710 Staffing with a Captain, Engineer, Firefighter, and Firefighter Paramedic on duty every day. This daily staffing model is also used in the City of Temecula. 2 This cost-shared model already exists within the County Fire Department System. Further statistical analysis is required to determine the appropriate cost-share. 331 Where to build a station has seen significant evolution in the past 5-10 years. When the initial La Quinta Stations were proposed, they were prepared on a scale map with transparent overlays that were hand-drawn, and units of measurement were related to travel distance “as the crow flies.” That system evolved into circle maps where a predetermined radius was placed on a map. The methodology was to indicate a fire department response radius for each station of 1.5 miles to maintain a response window. Station location again evolved when the methodology changed by evaluating a community’s public fire protection. Insurance Services Office (ISO) considers the distribution of fire companies. Generally, ISO’s criteria say that a built-upon area of a community should have a first-due engine company within 1.5 road miles of protected properties and a ladder-service company within 2.5 road miles. That meant that a 1.5-mile circle around a fire station is no longer sufficient; roads may wind or a street dead-ends changing the route. Today, computer-aided GIS and data analysis are used to determine station locations but are still heavily reliant on drive times. The new system uses an average of 38 MPH and accounts for school zones, speed bumps, roundabouts, gates, dead ends, etc. Attached hereto are examples of all three methodologies. Moving forward, our GIS team can build the proposed fire station’s Primary Response Area (PRA) and determine its best location to serve a given area over a specific drive time. In closing, this is a lot of data to take in and process. I look forward to today’s discussion to refine some of these points and elaborate where required. Respectfully Submitted, ______________ Bryan White Division Chief City of La Quinta Fire Services Cc; Robert Fish, Deputy Chief, Eastern Operations 332 From:Bryan White To:White, Bryan@CALFIRE Subject:Photos Date:Thursday, July 22, 2021 11:52:18 AM Warning: this message is from an external user and should be treated with caution. Sent from my iPhone 333 334 LA QUINTA FS COACHELLA FS INDIAN WELLS FS LA QUINTA NORTH FS NORTH BERMUDA DUNES FS LA QUINTA SOUTH FS INDIO # 1 FSINDIO # 3 FS SUN CITY SHADOW HILLS FS # 80 TERRA LAGO FS # 87 Esri, NASA, NGA, USGS, FEMA, Loma Linda University, County of Riverside, Esri, HERE, Garmin, SafeGraph, METI/ NASA, USGS, Bureau of Land Management, EPA, NPS, USDA 335 336 70 32 93 88 86 55 337 338 339 340 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO VACATE A PORTION OF THE SOUTHWEST CORNER OF AVENIDA MADERO AND CALLE TECATE PUBLIC RIGHT-OF-WAY IN THE SANTA CARMELITA AT VALE LA QUINTA SUBDIVISION, UNIT NO. 25 RECOMMENDATION Adopt a resolution to vacate a 1,267-square-foot portion of the southwest corner of Avenida Madero and Calle Tecate public right-of-way in the Santa Carmelita at Vale La Quinta Subdivision, Unit No. 25. EXECUTIVE SUMMARY •Charles Welsh (Owner) has filed a street vacation application to vacate a portion of the southwest corner of Avenida Madero and Calle Tecate fronting a vacant lot at 54985 Avenida Madero. This vacant lot is next to the Bear Creek Trail. •The right-of-way proposed to be vacated is not needed for street purposes. No utility agency has requested easements over the proposed street vacation area and no utility agency has objected to the street vacation proposal. •This proposed vacation is consistent with the La Quinta General Plan. FISCAL IMPACT None. BACKGROUND/ANALYSIS The proposed street vacation area (Attachment 1) at the southwest corner of Avenida Madero and Calle Tecate was dedicated for public use on the subdivision map for Santa Carmelita at Vale La Quinta, Unit No. 25 in 1938. When the City constructed Avenida Madero under Assessment District 88-01, an area was created that is not needed for street purposes. The vacation area is currently fronting a vacant lot. The Owner has submitted plans to construct a PUBLIC HEARING ITEM NO. 1 341 house on the lot. No utility agency has requested easements over the proposed street vacation area and no utility agency has objected to the street vacation proposal. AGENCY AND PUBLIC REVIEW Public Notice Notice regarding the proposed street vacation was mailed out to real property owners within five hundred feet of the proposed street vacation, and the public hearing notice was advertised in The Desert Sun newspaper on July 23, 2021. To date, no comments received and comments from other utility agencies and Planning Division were considered. Environmental Review The Design and Development Department has determined the proposed action is categorically exempt under California Environmental Quality Act (CEQA), Section 15301 – Class 1(c). ALTERNATIVES The City Council may choose to not approve the street vacation, or incorporate any adjustments deemed appropriate in order to approve the street vacation. Prepared by: Amy Yu, Associate Engineer Approved by: Bryan McKinney, P.E., Public Works Director /City Engineer Attachment: 1. Vicinity Map 342 RESOLUTION NO. 2021 – xxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, VACATING A 1,267-SQUARE-FOOT PORTION OF THE SOUTHWEST CORNER OF AVENIDA MADERO AND CALLE TECATE PUBLIC RIGHT-OF-WAY IN THE SANTA CARMELITA AT VALE LA QUINTA SUBDIVISION, UNIT NO. 25 WHEREAS, this action is exempt under the California Environmental Quality Act (CEQA), Section 15301 Class 1(c); and WHEREAS, pursuant to Sections 8322 and 8323 of the Public Streets, Highways and Service Easement Vacation Law, due notice of the Public Hearing was given by public posting in the time and manner prescribed by law; and WHEREAS, the City Council of the City of La Quinta has conducted the required public hearing with due notice and, upon hearing and considering all testimony of all interested parties, make the following findings: 1.Vacation of the subject 1,267-square-foot portion of the southwest corner of Avenida Madero and Calle Tecate will not adversely affect the City of La Quinta or adversely impact the Circulation Element of the City of La Quinta General Plan. 2.The affected 1,267-square-foot portion of the southwest corner of Avenida Madero and Calle Tecate is unnecessary for either present or prospective public use or purposes, including use as a non-motorized transportation facility. 3.No local agency has submitted objections to the street vacation proposal. 4.Approval and adoption of the proposed public street vacation will not cause a significant negative impact upon the environment. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council, having elected to proceed under the provisions of Chapter 3 of the Public Streets, Highways and Service Easement Vacation Law of the State of California, and having held a public hearing upon due notice as provided therein, hereby finds from all evidence submitted that the 1,267-square-foot portion of the southwest corner of Avenida Madero and Calle Tecate, specifically described in Exhibits A and B, is unnecessary for either 343 Resolution No. 2021 – XXX Street Vacation Avenida Madero and Calle Tecate LAD2021-0001 Adopted: August 3, 2021 Page 2 of 3 present or prospective public use or purposes, including use as non-motorized transportation facilities. SECTION 2. The City Council hereby orders the vacation of the 1,267- square-foot portion of the southwest corner of Avenida Madero and Calle Tecate as shown in the attached Exhibits A and B. SECTION 3. The City Council hereby determines that adoption of the vacation will cause no significant negative environmental impact. SECTION 4. The City Council hereby orders that the vacation shall not be effective until a certified copy of this Resolution has been recorded with the Riverside County Recorder. SECTION 5. The City Council hereby determines and orders that the City Clerk is hereby authorized and directed to record a certified copy of this Resolution in the Office of the County Recorder of Riverside County, California. PASSED, APPROVED AND ADOPTED at a regular meeting of the La Quinta City Council held on this 3rd day of August, 2021, by the following vote: AYES: NOES: ABSTAIN: ABSENT: _______________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ________________________ MONIKA RADEVA, City Clerk City of La Quinta 344 Resolution No. 2021 – XXX Street Vacation Avenida Madero and Calle Tecate LAD2021-0001 Adopted: August 3, 2021 Page 3 of 3 (AGENCY SEAL) APPROVED AS TO FORM: __________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta 345 346 TExp. 12-31-21SATEFOR NIAOFCALI ARMANDO M.MAGANANo. 8232L YEVRUSDNALDES NECI ROEXHIBIT "B"347 348 V I C I N I T Y M A P NOT TO SCALE AREA TO BE VACATED ATTACHMENT 1 349 350 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO UPDATE THE CITY’S USER AND REGULATORY MASTER FEE SCHEDULE RECOMMENDATION Adopt a Resolution to update the City’s current user and regulatory Master Fee Schedule. EXECUTIVE SUMMARY  Staff annually reviews user and regulatory fees as part of the City’s normal course of operations.  The majority of fees in the enclosed Master Fee Schedule (MFS) are proposed to increase by the prior year annual change of the consumer price index for the Riverside, San Bernardino, Ontario region (CPI or region CPI) of 3.56%.  No adjustments are proposed for short-term vacation rental (STVR) permit fees, which were most recently adjusted in May 2021.  Several minor refinements are proposed to specific fee categories to enhance fee schedule clarity, and more closely align fees to the City’s current costs of service.  If adopted, the proposed MFS would take effect October 2, 2021. FISCAL IMPACT Based on historical revenues and permit volume, the new fee schedule may generate an additional $58,000 in annual revenue. BACKGROUND/ANALYSIS Since 2013, the City annually reviews and adjusts fees to reflect the annual CPI increase. Periodically (generally every five-to-seven years), the City conducts comprehensive fee studies (Studies), and in years between Studies (interim years), fees are primarily adjusted by the annual change of the region CPI. PUBLIC HEARING ITEM NO. 2 351 In November 2020, the City advertised a Request for Proposals for User and Regulatory Master Fee Schedule Update, received four responses, and a review committee identified ClearSource Financial Consulting (ClearSource) as top contender based on the company’s qualification, experience, and competitive costs. In February 2021, the City executed a five-year agreement with ClearSource, who conducted this study. Fee adjustments are made to improve the correlation between the City’s cost of providing services and the fees imposed to recover those costs. The last Studies were completed in 2019. Since this is an interim year update, this report is intended to primarily reflect a CPI adjustment to the fees until the next Studies are performed. The prior year annual change in regional CPI was 3.56%, so the vast majority of fees are proposed to increase by 3.56%. STVR permit fees remain unchanged since they were most recently adjusted in May 2021. Several minor refinements are proposed to specific fee categories to enhance fee schedule clarity, and more closely align fees to the City’s current costs of service. The following table summarizes the proposed updates to the fee schedule. Fee Category Summary of Proposed Changes 1 Building Fees  3.56% increase to reflect CPI change  Clarify refund policies 2 Planning Fees  3.56% increase to reflect CPI change  Minor non-CPI adjustments to several fees to reflect application review support from Fire Department. 3 Public Works Fees  3.56% increase to reflect CPI change  Minor non-CPI adjustments to several fees to reflect application review support from Public Works and Fire Department.  Clarify refund policies 4 Fire Fees  3.56% increase to reflect CPI change  Identify discrete fee categories to minimize the use of the hourly billing category for miscellaneous services provided.  Refine service time estimates and corresponding fees for certain services to enhance correlation between service provided and fees collected. 5 NPDES Inspection Fees  3.56% increase to reflect CPI change 6 STVR Permit Fees  No changes 352 7 Medical Cannabis Delivery Permit Fees  3.56% increase to reflect CPI change 8 False Alarm Response  3.56% increase to reflect CPI change 9 Vehicle Impound Fees  3.56% increase to reflect CPI change 10 Code Enforcement  3.56% increase to reflect CPI change 11 Home Occupation Permit  3.56% increase to reflect CPI change 12 Pool Drain Permit  No change 13 Bingo Permit  No change 14 Film/Photography Permit  3.56% increase to reflect CPI change 15 Administrative Fees  No change 16 Appeal Fees  No change 17 Facility, Field, Park and Room Rental Rates  No change 18 SilverRock Rental Rates  3.56% increase to reflect CPI change 19 Parking Lot Rental Rates  No change As illustrated in the table above, most fees are proposed to increase by 3.56%. This is based on the March 2020 to March 2021 change in regional CPI. For Fiscal Year 2020/21, the City Council determined not to perform the typical CPI adjustment due to the COVID-19 pandemic. Additional information on the analysis for the proposed MFS is provided in:  Attachment 1 – Fee Schedule Showing Current Fees, Proposed Fees, and Proposed Fee Change Percentage  Attachment 2 - Listing of Fees Proposed to be Modified by an Amount Other than 3.56% CPI Adjustment  Attachment 3 - Cost of Service Analysis for Non-CPI Adjustments to Fees If Council adopts the proposed MFS, the effective date for the updated fees will be October 2, 2021, at least 60 days after adoption. AGENCY AND PUBLIC REVIEW Notice regarding the proposed fee changes was provided in accordance with Government Code Sections 66016 and 6062(a). Interested stakeholders, the Building Industry Association of Southern California – Riverside County Chapter 353 (BIA), Desert Valleys Builders Association (DVBA), and the Southern California Gas Company (SC Gas) received notice of these recommendations on July 6 and 19, 2021. Public Hearing notices were also published in The Desert Sun on July 23 and 30, 2021. On July 15, 2021, the DVBA issued a letter of support (Attachment 4) and confirmed their attendance for the August 3, 2021 meeting; to date no comments have been received from SC Gas or the BIA. ALTERNATIVES Council may elect not to adjust the proposed fees or to adopt a higher or lower percentage of cost recovery. Prepared by: Monika Radeva, City Clerk Approved by: Jon McMillen, City Manager Attachments: 1. Fee Schedule Showing Current Fees, Proposed Fees, and Proposed Fee Change Percentage 2. Listing of Fees Proposed to be Modified by an Amount Other than 3.56% CPI Adjustment 3. Cost of Service Analysis for non-CPI Adjustments to Fees 4. DVBA Letter of Support Dated July 15, 2021 354 RESOLUTION NO. 2021 - xxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING A REVISED MASTER FEE SCHEDULE OF VARIOUS USER AND REGULATORY FEES WHEREAS, this action is exempt under the California Environmental Quality Act (CEQA), Article 18, Statutory Exemptions, Section 15273(a) Rates Tolls Fares and Charges; and WHEREAS, this hearing to set fees was duly noticed pursuant to Government Code Sections 6062(a) – Manner of Publication, and 66016, Local agency fees; new fees and increases; procedures; and WHEREAS, the City Council adopted Resolution No. 2020-027 on July 21, 2020 updating the City’s Master Fee Schedule of various user and regulatory fees, and Resolution No. 2021-011 on April 6, 2021 updating the City’s Short-Term Vacation Rental Pemit fees; and WHEREAS, the City Council desires that annually the fees be increased based on the all-urban consumers Consumer Price Index (CPI) for Riverside-San Bernardino-Ontario region; and WHEREAS, the City would like to clarify refund policies for Building and Public Works fees; and WHEREAS, the City would like to identify discrete fee categories for Fire fees to minimize the use of hourly billing category for miscellaneous services provided, as well as refine service time estimates and corresponding fees for certain services to enhance correlation and align fees to the current costs of service; and WHEREAS, the City commissioned ClearSource Financial Consulting to conduct the analysis to determine the user and regulatory fee update, which is included in the staff report and available for public review; and WHEREAS, the City Council hereby finds that the supporting documents provide adequate evidence to conclude that the fees added to the Master Fee Schedule or modified by an amount other than the increase in the CPI are set at amounts that do not exceed the estimated cost to provide the service. 355 Resolution No. 2021 – xxx Master Fee Schedule – Update of User and Regulatory Fees Adopted: August 3, 2021 Page 2 of 3 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. Each WHEREAS paragraph, set forth above, is hereby adopted as a specific finding of this City Council. SECTION 2. Resolution Nos. 2020-027 and 2021-011 are hereby superseded, and revised fees as listed in the Master Fee Schedule attached hereto as “Exhibit A,” and incorporated herewith by this reference, are hereby adopted. SECTION 3. The revisions to the Master Fee Schedule are intended to enhance fee schedule clarity or improve the correlation between the cost of providing services and the fees imposed to recover those costs. SECTION 4. Annually on July 1 the City Manager or his/her designee shall update and promulgate a new fee schedule whereby all fees are increased based on the all-urban consumers CPI for Riverside – San Bernardino – Ontario computed from March of the previous year to March of the current year. If the CPI does not change or goes down in a given year, no change shall be made to the Master Fee Schedule that year. SECTION 5. This Resolution shall become effective upon adoption. The fees imposed by this Resolution shall go into effect October 2, 2021, at least 60 days after adoption. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this ___ day of August, 2021, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 356 Resolution No. 2021 – xxx Master Fee Schedule – Update of User and Regulatory Fees Adopted: August 3, 2021 Page 3 of 3 ________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: _________________________ MONIKA REDEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 357 358 City of La Quinta Master Fee Schedule - Effective October 4, 2021 - RESOLUTION NO. 2021-XXX EXHIBIT A ADOPTED: _________, 2021 359 Table of Contents Contents Page 1 Building Fees - Mechanical, Plumbing, and Electrical 1 2 Building Fees - Miscellaneous Items 4 3 Building Fees - New Construction 7 4 Building Fees - Other Fees 8 5 Planning Fees 10 6 Public Works Fees 13 7 Fire Fees 19 8 NPDES Ongoing Inspection Fees 21 9 Short-Term Vacation Rental Permit Fees 22 10 Medical Cannabis Delivery Application Fees 23 11 False Alarm Response Fees 24 12 Vehicle Impound Cost Recovery Fees 25 13 Code Enforcement Hourly Rate for Services 26 14 Pool Drain Permit Fees 27 15 Home Occupation Permit Fees 28 16 Film/Photography Permit Fees 29 17 Bingo Permit Fees 30 18 Administrative Fees 31 19 Appeal Fees 32 20 Facility Use Fees 33 21 SilverRock Event Site Facility Rental Fees 35 22 Parking Lot and Open Space Rental Fees 36 360 Fee Fee Description Permit Plan Check Total Notes Permit Issuance 1 Permit Issuance (Mechanical, Plumbing, Electrical)$105.60 $105.60 Mechanical 2 Installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance $41.68 $27.79 $69.47 3 Installation or relocation of each suspended heater, recessed wall heater, or floor-mounted unit heater $27.79 $13.89 $41.68 4 Repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling, absorption, or evaporative cooling system, including installation of controls regulated by the UMC $13.89 $5.56 $19.45 5 Installation or relocation of each boiler, condenser, compressor, or each absorption system $41.68 $27.79 $69.47 6 Air-handling unit, including attached ducts $41.68 $13.89 $55.58 7 Evaporative cooler, other than portable-type $13.89 $13.89 $27.79 8 Ventilation fan connected to a single-duct $13.89 $5.56 $19.45 9 Installation of each hood which is served by mechanical exhaust, including the ducts for such hood $13.89 $5.56 $19.45 10 Each appliance or piece of equipment not classified in other appliance categories, or for which no other fee is listed $41.68 $41.68 $83.37 Mechanical Change-Out 11 Condenser Only $41.68 $27.79 $69.47 12 Furnace Only $41.68 $27.79 $69.47 13 Other Equipment $41.68 $41.68 $83.37 14 Packaged Unit $41.68 $27.79 $69.47 15 Repair / Alteration $13.89 $5.56 $19.45 16 Split-System $41.68 $83.37 $125.05 Plumbing 17 Each plumbing fixture or trap or set of fixtures on one trap (including water, drainage piping, and backflow protection) $13.89 $13.89 $27.79 18 Sewer Connection / Septic Abandonment $27.79 $19.45 $47.24 19 Rainwater systems, per drain (inside building)$13.89 $13.89 $27.79 20 Water heater and/or vent $13.89 $8.34 $22.23 21 Industrial waste pretreatment interceptor including its trap and vent, excepting kitchen-type grease interceptors functioning as fixture traps $41.68 $13.89 $55.58 City of La Quinta Master Fee Schedule Schedule of Building Fees - Mechanical, Plumbing, and Electrical 1361 Fee Fee Description Permit Plan Check Total Notes City of La Quinta Master Fee Schedule Schedule of Building Fees - Mechanical, Plumbing, and Electrical 22 Installation, alteration, or repair of water piping and/or water-treating equipment, drainage or vent piping, each fixture $13.89 $13.89 $27.79 23 Backflow protective device other than atmospheric-type vacuum breakers $13.89 $5.56 $19.45 24 Gas piping system - 1 to 4 outlets $13.89 $27.79 $41.68 25 Gas piping system - 5 or more outlets $41.68 $27.79 $69.47 26 Solar (Thermal)$27.79 $27.79 $55.58 Electrical New Construction 27 Residential - First 1,000 SF (includes livable and non-livable SF) $166.73 $55.02 $221.75 28 Residential - Each Additional 1,000 SF (includes livable and non-livable SF) $14.17 $5.84 $20.01 29 Non-Residential - First 2,000 SF $125.05 $96.70 $221.75 30 Non-Residential - Each Additional 2,000 SF $41.68 $11.12 $52.80 Solar (Photovoltaic) 31 Solar (PV) Less than 10kW $27.79 $27.79 $55.58 32 Solar (PV) Greater than 10kW $41.68 $41.68 $83.37 33 Each Additional String (<20)$2.78 $0.69 $3.47 Receptacle, Switch, and Lighting Outlets 34 Receptacle, switch, lighting, or other outlets at which current is used or controlled, except services, feeders, and meters - first 20 $27.79 $27.79 $55.58 35 Receptacle, switch, lighting, or other outlets at which current is used or controlled, except services, feeders, and meters - each additional $2.78 $0.69 $3.47 Lighting Fixtures 36 Lighting fixtures, sockets, or other lamp-holding devices - first 20 $27.79 $27.79 $55.58 37 Lighting fixtures, sockets, or other lamp-holding devices - each add'l $2.78 $0.69 $3.47 38 Pole or platform-mounted light replacement, repair or alteration - first 10 $27.79 $27.79 $55.58 39 Pole or platform-mounted light replacement, repair or alteration - each additional $2.78 $0.69 $3.47 Residential Appliances 40 Fixed residential appliances or receptacle outlets for same, including wall- mounted electric ovens; counter-mounted cooking tops; electric ranges; self- contained room, console, or through-wall air conditioners; space heaters; food waste grinders; dishwashers; washing machines; water heaters; clothes dryers; or other motor-operated appliances not exceeding one horsepower (HP) in rating, each $13.89 $13.89 $27.79 2362 Fee Fee Description Permit Plan Check Total Notes City of La Quinta Master Fee Schedule Schedule of Building Fees - Mechanical, Plumbing, and Electrical Non-Residential Appliances 41 Residential appliances and self-contained, factory-wired, non-residential appliances not exceeding one horsepower (HP), kilowatt (KW) , or kilovolt ampere (KVA) in rating, including medical and dental devices; food, beverage, and ice cream cabinets; illuminated show cases; drinking fountains; vending machines; laundry machines; or other similar types of equipment, each $27.79 $27.79 $55.58 Power Apparatus 42 Motors, generators, transformers, rectifiers, synchronous converters, capacitors, industrial heating, air conditioners and heat pumps, cooking or baking equipment, and other apparatus, each $27.79 $27.79 $55.58 Signs, Outline Lighting, and Marquees 43 Signs, outline lighting systems, or marquees, each $41.68 $55.58 $97.26 Services 44 Services, each $27.79 $13.89 $41.68 Temporary Power Services 45 Temporary service power pole or pedestal, including all pole or pedestal- mounted receptacle outlets and appurtenances, each $27.79 $19.45 $47.24 Miscellaneous Apparatus, Conduits, and Conductors 46 Electrical apparatus, conduits, and conductors for which a permit is required, but for which no fee is identified $27.79 $27.79 $55.58 * In addition to the fees identified in this schedule, the City will pass-through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific application. 3363 Fee Fee Description Permit Plan Check Total Notes Addition 1 Residential Addition a) Residential Addition - Up to 100 SF $140.05 $196.74 $336.80 [a] b) Residential Addition - Each Additional 500 SF $71.69 $20.01 $91.70 [a] c) Structural Review bill hourly (1 hour min.)[a] 2 Non-Residential Addition a) Non-Residential Addition - Up to 100 SF $161.06 $226.25 $387.32 [a] b) Non-Residential Addition - Each Additional 500 SF $82.45 $23.01 $105.46 [a] c) Structural Review bill hourly (1 hour min.)[a] Antenna 3 Dish > 2 Ft $41.68 $153.39 $195.08 4 Cellular/Mobile Phone $166.73 $236.76 $403.49 5 Equipment Shelter $41.68 $111.71 $153.39 Appeal 6 Appeal bill hourly (1 hour min.) Awning/Canopy (Supported by Building) 7 Awning/Canopy $16.67 $236.76 $253.43 Balcony Addition 8 Balcony Addition $166.73 $195.08 $361.81 Block Wall 9 Block Wall - First 100 LF $55.58 $69.47 $125.05 10 Block Wall - Each Addt'l 50 LF $16.67 $16.67 11 Retaining / Combination Wall - Each 50 LF $16.67 $16.67 Carport 12 Carport - First $83.37 $111.71 $195.08 13 Carport - Each Additional $83.37 $44.46 $127.83 Compliance Survey/Special Inspection 14 Compliance Survey/Special Inspection $83.37 $208.41 $291.78 Demolition 15 Demolition $28.34 $100.04 $128.38 16 Demolition - Interior $41.68 $111.71 $153.39 17 Demolition - Exterior $41.68 $125.05 $166.73 Fence 18 Fence - First 100 LF $55.02 $70.03 $125.05 19 Fence - Each Additional 50 LF $16.67 $16.67 Fireplace 20 Fireplace $166.73 $250.10 $416.83 Flag/Lighting Pole 21 Flag/Lighting Pole - First $41.68 $111.71 $153.39 22 Flag/Lighting Pole - Each Additional $16.67 $5.00 $21.68 City of La Quinta Master Fee Schedule Schedule of Building Fees - Miscellaneous Items 4364 Fee Fee Description Permit Plan Check Total Notes City of La Quinta Master Fee Schedule Schedule of Building Fees - Miscellaneous Items Grading 23 Residential Precise Grading (Tract Homes) - Per Home $153.39 $153.39 [b] 24 Residential Precise Grading (Custom Home) - Lot <= 7,000 SF $41.68 $41.68 $83.37 25 Residential Precise Grading (Custom Home) - Lot > 7,000 SF $41.68 $208.41 $250.10 Partition 26 Partition $83.37 $153.39 $236.76 Patio Cover / Covered Porch / Lattice 27 Standard, Open, Pre-Engineered (First)$111.71 $110.04 $221.75 28 Standard, Enclosed, Pre-Engineered (First)$111.71 $151.73 $263.44 29 Special Design (First)$153.39 $193.41 $346.80 30 Each Additional $55.58 $41.68 $97.26 Pool / Spa 31 Swimming Pool / Spa $208.41 $113.38 $321.79 32 Detached Spa / Water Feature $208.41 $208.41 33 Gunite Alteration / Resurfacing $208.41 $113.38 $321.79 34 Equipment Change-out Alone $27.79 $105.60 $133.39 Remodel 35 Non-Structural Review - Up to 100 SF $56.69 $155.06 $211.75 [a] 36 Non-Structural Review - Each Additional 500 SF $25.01 $20.01 $45.02 [a] 37 Structural Review bill hourly (1 hour min.)[a] Replacement of Plans/Job Card 38 Replacement of Job Copy of Approved Plans $236.76 $236.76 39 Replacement of Inspection Record Card $41.68 $41.68 Re-Roof 40 Re-Roof - Up to 2,000 SF $56.69 $113.38 $170.07 41 Re-Roof - Each Additional 1,000 SF $13.34 $13.34 Sign 42 Monument Sign - First $83.37 $153.39 $236.76 43 Monument Sign - Each Additional $28.34 $28.34 44 Wall/Awning Sign - First $28.34 $100.04 $128.38 45 Wall/Awning Sign - Each Additional $28.34 $28.34 $56.69 Storage Racks 46 Storage Racks - First 100 LF $28.34 $110.04 $138.39 47 Storage Racks - Each Additional 100 LF $13.34 $13.34 Stucco Application 48 Stucco Application - First 500 SF $28.34 $85.03 $113.38 49 Stucco Application - Each Additional 500 SF $8.34 $8.34 Temporary Trailer 50 Temporary Trailer $166.73 $166.73 $333.46 Utility Release 51 Electrical Utility Release $83.37 $83.37 5365 Fee Fee Description Permit Plan Check Total Notes City of La Quinta Master Fee Schedule Schedule of Building Fees - Miscellaneous Items Window / Sliding Glass Door / Other Fenestration 52 Retrofit/Repair - Up to 7 $70.03 $68.36 $138.39 53 Retrofit/Repair - Each Additional 5 $11.67 $11.67 54 New/Alteration - First $111.15 $126.72 $237.87 55 New/Alteration - Each Additional $11.67 $13.34 $25.01 Administrative Plan Check Initial Deposit - For Various Non-OTC Items 56 a) Miscellaneous Items $166.73 $166.73 [c] 57 b) New Construction varies [c] [d] 58 Plan Check / Permit Extension Processing $111.71 $111.71 59 Change of Contractor, Architect, Owner Processing $111.71 $111.71 60 Request/Research for Alternative Methods/Product Review bill hourly (1 hour min.) 61 Temporary Certificate of Occupancy $500.19 $500.19 [e] 62 Disabled Access Compliance Inspection $166.73 $166.73 63 Partial Inspection Fee $83.37 $83.37 [f] 64 Re-inspection Fee $83.37 $83.37 [f] 65 Excess Plan Check Fee bill hourly [g] 66 Investigation Fee for Work Commenced Without a Permit equal to permit fee 67 Refunds a) Fees Erroneously Paid or Collected by the City 100% refund [h] b) Fees Prior to Work Being Commenced up to 80% refund [i] c) 180 Days After Payment of Fees no refund [j] [d] Initial deposit varies depending on project details. [e] Per issuance, each extension will be assessed fee at each occurrence. [b] Plan review fees for Residential Precise Grading (Tract Homes) are identified as part of the Public Works fee schedule and based on the number of sheets submitted for plan review. See Public Works fee schedule. * In addition to the fees identified in this schedule, the City will pass-through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific application, including the cost of structural engineering review services. [a] Fee is intended to capture structural and non-structural reviews. Mechanical, Electrical, and Plumbing review and inspection fees are collected separately. [c] Non-Refundable Initial Deposit. For projects that request permit issuance the intitial deposit amount will be credited against total fees. [f] The permit fees identified in this fee schedule include initial inspection and one re-inspection. Additional fees will be collected for the provision of all subsequent permit inspection services. See re-inspection fee and partial inspection fee for applicable fees. [g] The base plan check fees identified in this fee schedule include initial check and one re-check. Additional fees will be collected for the provision of all subsequent re-check services. [i] No fees are refundable once the work covered by them is commenced. [j] Whether work has commenced or not, no fees are refundable more than 180 days after their payment. [h] The Building Official may authorize refunding of any fee paid, or portion thereof, which was erroneously paid or collected by the city. 6366 Fee Description Fee - Permit * New Construction 1 $1 - $10,000 $166.73 for the first $5,000, plus $50.02 for each additional $1,000 or fraction thereof, to and including $10,000 2 $10,001 - $25,000 $416.83 for the first $10,000, plus $11.12 for each additional $1,000 or fraction thereof, to and including $25,000 3 $25,001 - $200,000 $583.56 for the first $25,000, plus $8.57 for each additional $1,000 or fraction thereof, to and including $200,000 4 $200,000 and Up $2,084.15 for the first $200,000, plus $4.29 for each additional $1,000 or fraction thereof Fee Description Plan Check * (Project Valuation) 5 $1 - $10,000 $166.73 for the first $5,000, plus $83.37 for each additional $1,000 or fraction thereof, to and including $10,000 6 $10,001 - $25,000 $583.56 for the first $10,000, plus $19.45 for each additional $1,000 or fraction thereof, to and including $25,000 7 $25,001 - $200,000 $875.34 for the first $25,000, plus $3.10 for each additional $1,000 or fraction thereof, to and including $200,000 8 $200,000 and Up $1,417.22 for the first $200,000, plus $2.48 for each additional $1,000 or fraction thereof Fee Description Plan Check for Multiple Structures - Each Additional ** (Project Valuation) 9 All Valuations $55.58 Fee Description Fee 10 Building Department Staff $167 per hour 11 City Attorney or Other Legal Review 100% of actual costs 12 Outside Service Providers 100% of actual costs ** Fee applies when multiple identical units are submitted for review and permitted at the same time. For service requests, which have no fees listed in this Master Fee Schedule, the City Manager or his/her designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. City of La Quinta Master Fee Schedule Schedule of Building Fees - New Construction * The new construction fees identified in this fee schedule include the cost of structural engineering review services currently conducted by outside service providers. Additional fees will be collected for the provision of all plan review services beyond second review. * The permit fees identified in this fee schedule include initial inspection and one re-inspection. Additional fees will be collected for the provision of all subsequent permit inspection services. See re-inspection fee and partial inspection fee for applicable fees. * The base plan check fees identified in this fee schedule include initial check and one re-check. Additional fees will be collected for the provision of all subsequent re-check services. 7 367 Fee Description Fee Notes Strong Motion Instrumentation (SMI) Fee Calculation 1 Residential $0.50 or valuation x .00013 2 Commercial $0.50 or valuation x .00028 Art In Public Places (AIPP) Fee Calculation [a] 3 Residential $20.00 or 1/4 of 1% of value exceeding $200,000 4 Commercial $20.00 or 1/2 of 1% of value Building Standards Administration Special Revolving Fund (SB 1473) Fee Calculation [b] 5 Valuation: a) $1 - $25,000 $1 b) $25,001 - $50,000 $2 c) $50,001 - $75,000 $3 d) $75,001 - $100,000 $4 e) Every $25,000 or fraction thereof above $100,000 Add $1 Technology Enhancement Fee 6 Technology Enhancement Fee (per permit)$5 Digital Archiving and Records Management Fee 7 Digital Archiving and Records Management Fee a) OTC Permit/Application $11 b) All Others $21 [a] Source: La Quinta Municipal Code 2.65.060. [b] Source: California Health and Safety Code Section 18931.6 City of La Quinta Master Fee Schedule Schedule of Building Fees - Other Fees 8368 Building Valuation Data Occupancy and Type Cost per Sq Ft Avg Occupancy and Type Cost per Sq Ft Avg Occupancy and Type Cost per Sq Ft Avg Occupancy and Type Cost per Sq Ft Avg 1 APARTMENT HOUSES:7 DWELLINGS:13 JAILS:Type III-B $26.70 Type I-A or I-B *$72.50 Type V - Masonry $60.80 Type I-A or I-B $130.00 Type V-A $27.10 (Good)$89.00 (Good)$78.00 Type III-A $116.90 20 RESTAURANTS: Type V - Masonry Type V - Wood Frame $54.30 Type V-A $88.00 Type III-A $78.80 (or Type III)$58.80 (Good)$77.90 14 LIBRARIES:Type III-B $76.20 (Good)$71.80 Basements -Type I-A or I-B $95.40 Type V-A $72.00 Type V - Wood Frame $51.60 Semi-Finished $16.20 Type II-A $68.90 Type V-B $69.10 (Good)$65.90 (Good)$18.50 Type II-B $65.50 21 SCHOOLS: Type I - Basement Garage $30.80 Unfinished $12.20 Type III-A $72.70 Type I-A or I-B $90.90 2 AUDITORIUMS:(Good)$14.30 Type III-B $69.20 Type II-A $61.20 Type I-A or I-B $85.80 8 FIRE STATIONS:Type V-A $68.20 Type III-A $65.70 Type II-A $61.50 Type I-A or I-B $92.80 Type V-B $65.20 Type III-B $62.30 Type II-B $58.80 Type II-A $60.50 15 MEDICAL OFFICES:Type V-A $61.20 Type III-A $64.60 Type II-B $57.50 Type I-A or I-B *$97.40 Type V-B $58.40 Type III-B $61.70 Type III-A $66.70 Type II-A $74.60 22 SERVICE STATIONS: Type V-A $61.40 Type III-B $63.80 Type II-B $71.20 Type II-B $54.40 Type V-B $58.50 Type V-A $62.20 Type III-A $78.60 Type III-A $56.60 3 BANKS:Type V-B $59.20 Type III-B $75.70 Type V-A $48.10 Type I-A or I-B *$121.40 9 HOMES FOR THE ELDERLY:Type V-A $72.90 Canopies $22.60 Type II-A $88.20 Type I-A or I-B $85.00 Type V-B $70.00 23 STORES: Type II-B $85.60 Type II-A $68.40 16 OFFICES**:Type I-A or I-B *$67.40 Type III-A $97.70 Type II-B $65.20 Type I-A or I-B *$87.20 Type II-A $40.60 Type III-B $94.30 Type III-A $71.20 Type II-A $57.80 Type II-B $39.80 Type V-A $87.90 Type III-B $68.20 Type II-B $55.20 Type III-A $49.60 Type V-B $85.00 Type V-A $68.60 Type III-A $62.40 Type III-B $46.80 4 BOWLING ALLEYS:Type V-B $65.70 Type III-B $59.60 Type V-A $41.60 Type II-A $41.10 10 HOSPITALS:Type V-A $57.80 Type V-B $38.40 Type II-B $38.30 Type I-A or I-B *$133.50 Type V-B $54.90 24 THEATERS: Type III-A $44.90 Type III-A $109.40 17 PRIVATE GARAGES:Type I-A or I-B $89.80 Type III-B $41.90 Type V-A $103.50 Wood Frame $19.60 Type III-A $64.60 Type V-A $30.50 11 HOTELS AND MOTELS:Masonry $22.00 Type III-B $61.60 5 CHURCHES:Type I-A or I-B *$82.20 Open Carports $13.30 Type V-A $60.40 Type I-A or I-B $81.20 Type III-A $71.00 18 18. PUBLIC BUILDINGS:Type V-B $57.40 Type II-A $60.20 Type III-B $67.60 Type I-A or I-B *$101.40 25 WAREHOUSES***: Type II-B $57.20 Type V-A $62.90 Type II-A $80.90 Type I-A or I-B $40.40 Type III-A $65.50 Type V-B $59.90 Type II-B $77.60 Type II-A or V-A $23.60 Type III-B $62.50 12 INDUSTRIAL PLANTS:Type III-A $83.80 Type II-B or V-B $22.20 Type V-A $60.80 Type I-A or I-B $46.60 Type III-B $81.10 Type III-A $27.10 Type V-B $58.00 Type II-A $32.10 Type V-A $76.70 Type III-B $25.90 6 CONVALESCENT HOSPITALS: Type II-B $29.40 Type V-B $73.80 Type I-A or I-B *$113.80 Type III-A $35.30 19 PUBLIC GARAGES:EQUIPMENT Type II-A $77.20 Type III-B $32.80 Type I-A or I-B *$39.60 AIR CONDITIONING: Type III-A $80.10 Tilt-up $24.10 Type I or II Open Parking * $30.00 Commercial $3.50 Type V-B $75.10 Type V-A $33.00 Type II-B $23.20 Residential $2.90 Type V-B $30.20 Type III-A $29.90 SPRINKLER SYSTEMS:$1.70 * Add 0.5 percent to total cost for each story over three. ** Deduct 20 percent for shell-only buildings. *** Deduct 11 percent for mini-warehouses. Note: Building valuation data transcribed from Building Standards, July-August 1994 and adapted to 2007 CBC Types of Construction. Revised 3/5/2009. 9369 Fee Description Fee * Notes Temporary Use 1 Temporary Use Permit - Minor (Standard)$414 2 Temporary Use Permit - Minor (Requests Requiring Additional Effort) bill per hour, with $414 base fee 3 Temporary Use Permit - Major (Standard)$2,168 4 Temporary Use Permit - Major (Requests Requiring Additional Effort) bill per hour, with $2,168 base fee Minor Use 5 Minor Use Permit bill per hour, with $414 base fee 6 Minor Use Permit - Amendment bill per hour, with $414 base fee Conditional Use 7 Conditional Use Permit bill per hour, with $6,641 base fee 8 Conditional Use Permit - Planned Unit Dev.bill per hour, with $6,641 base fee 9 Conditional Use Permit - Amendment bill per hour, with $3,237 base fee 10 Conditional Use Permit - Time Extension $1,751 Expedited Review Fee 11 Expedited Review Fee 1.5x standard fee [a] Site Development 12 Development Agreement bill per hour, with $3,446 base fee [b] 13 Site Development Permit - Planning Commission bill per hour, with $9,226 base fee 14 Site Development Permit - Administrative bill per hour, with $7,892 base fee 15 Site Development Permit - Amendment bill per hour, with $4,835 base fee 16 Site Development Permit - Time Extension $1,751 17 Modification by Applicant bill per hour, with $414 base fee 18 Minor Adjustment bill per hour, with $414 base fee 19 Variance bill per hour, with $2,501 base fee Landscape Plan 20 Final Landscape Plan $2,084 Housing 21 Senate Bill (SB) 330 Application Review $1,334 Conceptual Design Review 22 Conceptual Design Review $2,334 [c] Signs 23 A-Frame Sign Permit $0 24 Sign Permit $368 25 Sign Program bill per hour, with $2,946 base fee 26 Sign Program Amendment $1,000 City of La Quinta Master Fee Schedule Schedule of Planning Fees 10370 Fee Description Fee * Notes City of La Quinta Master Fee Schedule Schedule of Planning Fees Zoning 27 Zone Change bill per hour, with $9,726 base fee 28 Director's Determination $419 29 Certificate of Compliance $523 30 Zoning Letter - Basic Property Information $272 31 Zoning Letter - Basic Property Information with Additional Research Required $1,417 32 Zoning Text Amendment bill per hour, with $9,782 base fee Street Name Change 33 Street Name Change $2,084 Historical Structures 34 Landmark Designation/Cert of Appropriateness $1,367 Environmental Review 35 Environmental Assessment $500 36 Recordation of Exemption $167 37 Initial Study (ND/MND)bill per hour, with $3,335 base fee 38 Environmental Impact Report bill per hour, with $9,670 base fee General/Specific Plan 39 Specific Plan bill per hour, with $11,227 base fee 40 Specific Plan - Amendment bill per hour, with $4,946 base fee 41 General Plan Amendment bill per hour, with $10,838 base fee Map 42 Tentative Parcel Map bill per hour, with $5,224 base fee 43 Tentative Parcel Map - Waiver $1,417 44 Tentative Parcel Map - Amendment bill per hour, with $3,112 base fee 45 Tentative Parcel Map - Revision bill per hour, with $3,112 base fee 46 Tentative Parcel Map - Time Extension $1,000 47 Tentative Tract Map bill per hour, with $8,670 base fee 48 Tentative Tract Map - Amendment bill per hour, with $4,113 base fee 49 Tentative Tract Map - Revision bill per hour, with $4,113 base fee 50 Tentative Tract Map - Time Extension (CC or PC)$1,917 51 Tentative Tract Map - Time Extension (Admin)$1,084 52 Tentative Condominium Map bill per hour, with $8,670 base fee 53 Amended Final Parcel Map (Entitlement Support)bill per hour, with $4,168 base fee 54 Amended Final Tract Map (Entitlement Support)bill per hour, with $6,669 base fee 11371 Fee Description Fee * Notes City of La Quinta Master Fee Schedule Schedule of Planning Fees Zoning Clearance - Planning Plan Check 55 Zoning Clearance - Planning Plan Check a) Alterations/Additions - Residential $83 b) New Construction - Single Family Residential $167 c) New Construction - 2-4 Residential Units $250 d) New Construction - 5+ Residential Units $667 e) New Construction - Non-Residential $333 f) Alterations/Additions - Non-Residential $167 Scanning 56 Scanning Fee $167 Technology Enhancement Fee 57 Technology Enhancement Fee $5 Digital Archiving and Records Management Fee 58 Digital Archiving and Records Management Fee a) OTC Permit/Application $11 b) All Others $21 Appeal 59 Appeal $1,500 Fee Description Fee * Notes 60 Planning Department Staff $167 per hour 61 City Attorney or Other Legal Review pass-through of 100%of actual costs 62 Outside Service Providers pass-through of 100%of actual costs [b] In addition to the fee shown for Development Agreement, the City shall collect a $2,000 initial deposit to offset City Attorney costs. [c] 50% of fee may be credited toward entitlement application submittal. * In addition to the fees identified in this schedule, the City will pass-through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific application. For service requests, which have no fees listed in this Master Fee Schedule, the City Manager or his/her designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. [a] Request for expedited service is subject to Design & Development Department Director approval. It is dependent on staff availability and workload. 12372 Fee Description Fee *Unit Notes Land Subdivision 1 Parcel Map: a) Final Parcel Map i) Initial Sheet $2,584 per sheet ii) Each Additional Sheet $750 per sheet b) Final Parcel Map - Amendment i) Initial Sheet $2,584 per sheet ii) Each Additional Sheet $750 per sheet c) Substantial Conformance Review i) Initial Sheet $3,043 per sheet ii) Each Additional Sheet $1,334 per sheet 2 Tract Map: a) Final Tract Map i) Initial Sheet $2,751 per sheet ii) Each Additional Sheet $834 per sheet b) Final Tract Map - Amendment i) Initial Sheet $2,751 per sheet ii) Each Additional Sheet $834 per sheet c) Substantial Conformance Review i) Initial Sheet $3,043 per sheet ii) Each Additional Sheet $1,334 per sheet 3 Reversion to Acreage: a) Initial Sheet $2,834 per sheet b) Each Additional Sheet $750 per sheet 4 Lot Line Adjustment/Parcel Merger a) Lot Line Adjustment $2,001 per request b) Parcel Merger $2,001 per request 5 Street Dedication/Vacation a) Land Action Documents (ROW/Easements/Grant Deeds) $2,042 per request b) Vacation of Street/Public ROW $2,501 per request 6 Land Survey a) Record of Survey $542 per request b) Certificate of Correction $709 per request Grading / Project Improvements 7 Plan Review (First 3 Reviews): a) Rough Grading i) Initial Sheet $1,626 per sheet ii) Each Additional Sheet $834 per sheet iii) Revisions - Initial Sheet $1,189 per sheet iv) Revisions - Each Additional Sheet $834 per sheet City of La Quinta Master Fee Schedule Schedule of Public Works Fees 13373 Fee Description Fee *Unit Notes City of La Quinta Master Fee Schedule Schedule of Public Works Fees b) Precise Grading - Commercial i) Initial Sheet $2,042 per sheet ii) Each Additional Sheet $1,167 per sheet iii) Revisions - Initial Sheet $1,522 per sheet iv) Revisions - Each Additional Sheet $1,167 per sheet c) Precise Grading - Tract Homes i) Initial Sheet $1,250 per sheet ii) Each Additional Sheet $208 per sheet iii) Revisions - Initial Sheet $647 per sheet iv) Revisions - Each Additional Sheet $208 per sheet d) Precise Grading - Custom Home [a] e) PM10 i) Initial Sheet $606 per sheet ii) Each Additional Sheet $0 per sheet iii) Revisions - Initial Sheet $466 per sheet iv) Revisions - Each Additional Sheet $0 per sheet f) Street Improvements i) Initial Sheet $1,876 per sheet ii) Each Additional Sheet $1,000 per sheet iii) Revisions - Initial Sheet $1,356 per sheet iv) Revisions - Each Additional Sheet $1,000 per sheet g) Storm Drain i) Initial Sheet $1,709 per sheet ii) Each Additional Sheet $1,000 per sheet iii) Revisions - Initial Sheet $1,356 per sheet iv) Revisions - Each Additional Sheet $1,000 per sheet h) Signing and Striping i) Initial Sheet $1,542 per sheet ii) Each Additional Sheet $834 per sheet iii) Revisions - Initial Sheet $1,189 per sheet iv) Revisions - Each Additional Sheet $834 per sheet i) Traffic Signal i) Initial Sheet $1,376 per sheet ii) Each Additional Sheet $667 per sheet iii) Revisions - Initial Sheet $1,022 per sheet iv) Revisions - Each Additional Sheet $667 per sheet j) Sidewalk i) Initial Sheet $1,209 per sheet ii) Each Additional Sheet $500 per sheet iii) Revisions - Initial Sheet $855 per sheet iv) Revisions - Each Additional Sheet $500 per sheet k) Traffic Control Plan $83 per sheet 14374 Fee Description Fee *Unit Notes City of La Quinta Master Fee Schedule Schedule of Public Works Fees l) Record Drawings Review i) Initial Sheet $875 per sheet ii) Each Additional Sheet $167 per sheet m) Hydrology Report $1,792 per report i) Revisions $834 per report n) Traffic Study $1,376 per study o) WQMP Report i) With Prior Entitlement $1,626 per report ii) Without Prior Entitlement $1,959 per report iii) Revisions $834 per report p) SWPPP $1,876 per plan i) Revisions $667 per plan q) Sewer and Water i) Initial Sheet $1,334 per sheet ii) Each Additional Sheet $500 per sheet iii) Revisions - Initial Sheet $834 per sheet iv) Revisions - Each Additional Sheet $500 per sheet 8 Plan Review (>3 Reviews)$167 per hour 9 Expedited Plan Review Fee 1.5x standard fee [b] 10 Permit Inspection a) Rough Grading i) First 3 Acres $3,335 ii) Each Additional Acre $834 iii) Last One Acre $417 b) Precise Grading i) First 3 Acres $3,335 ii) Each Additional Acre $834 iii) Last One Acre $417 c) Precise Grading - Tract Homes $153 [c] d) Precise Grading - Custom Homes $83 [c] e) PM10 i) < 10 Acres $4,002 [d] ii) 10 - 50 Acres $6,002 [d] iii) 51 - 200 Acres $8,003 [d] iv) > 200 Acres $12,005 [d] f) Street Improvements - Off-Site i) First 1,000 LF $5,335 ii) Each Additional 1,000 LF $4,668 iii) Last 1,000 LF $3,001 15375 Fee Description Fee *Unit Notes City of La Quinta Master Fee Schedule Schedule of Public Works Fees g) Street Improvements - On-Site i) First 1,000 LF $3,668 ii) Each Additional 1,000 LF $3,001 iii) Last 1,000 LF $2,001 h) Storm Drain i) First 1,000 LF $3,168 ii) Each Additional 1,000 LF $2,501 iii) Last 1,000 LF $1,667 i) Signing and Striping i) First 1,000 LF $1,667 ii) Each Additional 1,000 LF $1,000 iii) Last 1,000 LF $500 j) Traffic Signal $4,502 k) NPDES $2,001 l) Bond Reduction Request $2,251 m) Final Inspection/Acceptance $3,001 n) Traffic Control Only i) One Day $337 ii) Two - Five Days $673 iii) Each Additional Day (Up to 10 Days)$337 iv) 11+ Days $3,918 o) Cut/Bore $750 p) Driveway i) Residential $181 ii) Commercial $1,084 q) Excavation / Trenching i) First 100 LF $750 ii) Each Additional 100 LF $333 iii) Last 100 LF $167 r) Sidewalk i) First 100 Lineal Feet $917 ii) Each Additional 100 Lineal Feet $500 iii) Last 100 Lineal Feet $167 s) Sewer and Water $1,334 t) Night Work $417 16376 Fee Description Fee *Unit Notes City of La Quinta Master Fee Schedule Schedule of Public Works Fees 11 Research/Administrative a) Subdiv'n Improvement Agreem't (SIA)$2,001 b) SIA - Time Extension $1,167 per request c) Assignment & Assumptions Agreement $2,168 per request d) Flood Plain Research/FEMA App $1,000 per request e) Bid Protest Review $751 per request 12 Reactivation of Permit a) Reactivation of an Expired Permit / Permit Extension 10% of original permit fee one year extension 13 Technology Enhancement Fee Technology Enhancement Fee $5 Digital Archiving and Records Management Fee 14 Digital Archiving and Records Management Fee a) OTC Permit/Application $10 b) All Others $22 15 Transportation Permits a) Annual $90 b) Single Event $16 16 Refunds a) Refunds for Plan Checks i) If plan check has not begun 90%[e] ii) If 1st plan check has begun 30%[e] iii) If 2nd plan check has begun 10%[e] iv) Past 2nd plan check 0%[e] b) Refunds for Permits - Permit issued and no work has commenced Up to 50%[f] Fee Description Proposed Fee *Notes 17 Public Works Personnel $167 per hour 18 City Attorney or Other Legal Review 100%pass-through of actual cost 19 Outside Service Providers 100%pass-through of actual cost *In addition to the fees identified in this schedule,the City will pass-through to the applicant any discrete costs incurred from the use of outside service providers required to process the specific application.Exception for contract traffic engineering and plan review consulting costs, which are included in the fees listed above. For service requests,which have no fees listed in this Master Fee Schedule,the City Manager or his/her designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. [a] Plan review fees for Precise Grading - Custom Home are identified as part of the Building fee schedule and are based on the lot size of the custom home. See Building fee schedule, Grading section. [b] Expedited Plan Review request is subject to City Engineer approval. It is dependent on staff availability and workload. [c] Inspection fees for Precise Grading - Custom Homes and Tract Homes are identified as part of the Building fee schedule. See Building fee schedule, Grading section. [d] For PM10 annual permit. For permits required for less than one year, or portion of year, fees will be pro-rated based on the number of months permitted. 17377 Fee Description Fee *Unit Notes City of La Quinta Master Fee Schedule Schedule of Public Works Fees [f] Upon request of the applicant, the director may authorize refunding of not more than 50% of fees paid when no work has been done under an issued permit. In no case shall the refund exceed the cost of services provided to date of cancellation of permit issuance. [e] Upon request of the applicant, the director may authorize refunding a percentage of fees paid with the following schedule. If any portion of the plan check fee has been paid out by the city to another agency or consultant for services rendered in connection with the plan check, no refund of that portion of the fee shall be made. 18378 Fee * Fee Description Plan Review Permit / Inspection Total Notes Construction-Related Fire Review and Inspection Fees 1 New Multi-Residential (Hotel, Motel, Apartments, Condominiums)$500 $333 $833 2 New Commercial / Industrial $500 $417 $917 3 Residential Addition / Remodel $83 $83 $166 4 Commercial Tenant Improvement $250 $167 $417 5 Commercial / Industrial Addition or Remodel $250 $250 $500 6 New Single Family Dwelling (Access/Water)$83 $83 $166 [a] 7 Automatic Suppression System $333 $333 $666 8 Kitchen Hood Suppression System $250 $167 $417 9 Fire Alarm Systems $584 $500 $1,084 10 Fire Alarm - Monitoring and Tenant Improvements $250 $167 $417 11 Fire Sprinkler Systems - Single Family Detached a) 1-50 Sprinkler Heads $250 $167 $417 [a] b) 51-100 Sprinkler Heads $250 $250 $500 [a] c) Over 100 Sprinkler Heads $250 $333 $583 [a] 12 Fire Sprinkler Systems - Tract Master Plan $250 $0 $250 13 Fire Sprinkler Systems - Tract Production Home $0 $167 $167 14 Fire Sprinkler Systems - Multi-Family 3 or more units $333 $250 $583 [b] 15 Fire Sprinkler Systems - Commercial / Industrial 0 - 35,000 SF $417 $250 $667 16 Fire Sprinkler Systems - Commercial / Industrial 35,001 - 75,000 SF $500 $292 $792 17 Fire Sprinkler Systems - Commercial / Industrial 75,001 - 120,000 SF $584 $417 $1,001 18 Fire Sprinkler Systems - Commercial / Industrial > 120,000 SF $667 $584 $1,251 19 Fire Sprinkler Systems - Tenant Improvement $167 $333 $500 20 Fire Pumps $333 $333 $666 21 Fire Standpipe Systems $250 $333 $583 22 Smoke Controls Systems $584 $500 $1,084 23 Private Fire Mains $333 $333 $666 24 Energy Storage Systems $167 $167 $334 25 Emergency Responder Radio Coverage $250 $250 $500 26 AST - Fuel Storage Tank $167 $167 $334 27 Fuel Dispensers $167 $167 $334 28 Hazardous Materials - H-OCC $250 $333 $583 29 High-piled Combustible Storage $250 $333 $583 30 Solar PV Power System (Commercial)$167 $167 $334 City of La Quinta Master Fee Schedule Schedule of Fire Fees 19379 Fee * Fee Description Plan Review Permit / Inspection Total Notes City of La Quinta Master Fee Schedule Schedule of Fire Fees 31 Special Event Structure/Tent $167 $167 $334 32 Gas Detection System $167 $167 $334 33 Plan Revision Submittals - each $167 $0 $167 34 Plan Resubmittals (in Excess of 3 Reviews) - each $167 $0 $167 35 Failed or Additional Field Inspections (Excessive) - each $0 $167 $167 Operational Permit 36 Exhibits & Tradeshows $83 $167 $250 37 Fire Operational Permit (per hour)bill hourly bill hourly per hour Other 38 Tract access/Hydrant inspection $0 $167 $167 39 Special Event Permit $167 $250 $417 40 Pyrotechnic Permit (Review & Standby Charge)$167 $834 $1,001 41 Fire Safety Officer Standby - Events bill hourly bill hourly per hour 42 Fire Miscellaneous (per hour)bill hourly bill hourly per hour 43 Fire Permit Extensions (Admin Processing)n/a n/a $83 Technology Enhancement Fee $0 $0 $0 44 Technology Enhancement Fee n/a n/a $5 Digital Archiving and Records Management Fee 45 Digital Archiving and Records Management Fee a) OTC Permit / Application n/a n/a $11 b) All Others n/a n/a $21 Fee Description Proposed Fee * Notes 46 City Assigned Fire Safety Specialist $167 per hour 47 Other County Fire Services 48 City Attorney or other legal review 100%of actual costs 49 Outside Service Providers 100%of actual costs [a] Fee will not apply for all submittals. Before applying fees, Fire Department will review project submittal to determine if review is necessary or if review fees have been collected as part of the development planning process. [b] Fee is per building. * In addition to the fees identified in this schedule, the City will pass-through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific application, including but not limited to legal review. For service requests, which have no fees listed in this Master Fee Schedule, the City Manager or his/her designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. See County Fees 20380 Fee Description Fee Unit Notes NPDES Ongoing Inspection Fee 1 Food Establishment Facilities $48 per year 2 Hazardous Waste/Materials Facilities $102 per year Code Compliance 3 Code Compliance Follow-Up, If Required $122 per hour City of La Quinta Master Fee Schedule Schedule of NPDES Ongoing Inspection Fees 21381 Fee Description Fee Unit Notes Short‐Term Vacation Rental Permit Fee 1 Homeshare Short‐Term Vacation Rental Permit Homeshare STVR Permit - Less than 5 Bedrooms $250 per year [a] Homeshare STVR Permit - 5 Bedrooms or More $500 per year 2 Primary Residence Short-Term Vacation Permit Primary Residence STVR Permit - Less than 5 Bedrooms $750 per year [a] Primary Residence STVR Permit - 5 Bedrooms or More $1,250 per year 3 General Short-Term Vacation Rental Permit General STVR Permit - Less than 5 Bedrooms $1,000 per year [a] General STVR Permit - 5 Bedrooms or More $1,250 per year 4 General Short-Term Vacation Rental Permit (subject to annual mitigation fees)[b] General STVR Permit - Less than 5 Bedrooms (subject to mitigation fees)$250 per year [a];[b] General STVR Permit - 5 Bedrooms or More (subject to mitigation fees)$500 per year [b] 5 Technology Enhancement Fee $5 per year City of La Quinta Master Fee Schedule Schedule of Short-Term Vacation Rental Permit Fees [a] If special inspection is required, amount will be billed hourly in half-hour increments using the billing rate of the department providing the services. [b] A residential dwelling within a residential project subject to a “mitigation fee,” paid to the city to offset revenue losses caused by the development of the residential project, pursuant to a development agreement with the city, or pursuant to a condition of approval(s) attached to any entitlement approved by the city (including but not limited to a specific plan, subdivision map, or site development permit), pursuant to which short‐term vacation rentals are a permitted use. [As of the adoption of this resolution, the following residential projects qualify under these requirements: Codorniz, La Quinta Desert Villas (Homewood Suites), Legacy Villas, Puerta Azul, and Signature at PGA West] 22382 Fee Description Fee Unit Notes Medical Cannabis Delivery Services Application 1 Medical Cannabis Delivery Service Application a) Delivery Service Application - New $485 per year b) Delivery Service Application - Renewal $485 per year 2 Technology Enhancement Fee $5 per year City of La Quinta Master Fee Schedule Schedule of Medical Cannabis Delivery Application Fees 23383 Fee Description Fee Unit Notes False Alarm Response 1 Police False Alarm Response [a] a) 1st False Alarm Response No Charge each b) 2nd False Alarm Response No Charge each c) 3rd False Alarm Response $62 each d) 4th False Alarm Response $109 each e) 5th and Each Additional False Alarm Response $124 each 2 Fire False Alarm Response [a] a) 1st False Alarm Response No Charge each b) 2nd False Alarm Response No Charge each c) 3rd False Alarm Response $62 each d) 4th False Alarm Response $285 each e) 5th and Each Additional False Alarm Response $627 each [a] Based on number of false alarms in a 365 day period. City of La Quinta Master Fee Schedule Schedule of False Alarm Response Fees 24384 Fee Description Fee Unit Notes 1 Vehicle Impound Cost Recovery Fee $236 each City of La Quinta Master Fee Schedule Schedule of Vehicle Impound Cost Recovery Fees 25385 Fee Description Fee Unit Notes 1 Code Enforcement Hourly Rate a) Code Enforcement Hourly Rate $122 per hour [a] b) Code Enforcement Hourly Rate - For Outside Agency Reimbursement Request $112 per hour [b] City of La Quinta Master Fee Schedule Schedule of Code Enforcement Hourly Rate for Services [a] Hourly rate for Code Compliance inspections required or requested for which no other fees are listed, requests for special event support, etc. [b] Hourly rate for outside agency reimbursement request is a reduced rate because the City may request direct reimbursement of various fleet and technology related costs. 26386 Fee Description Fee Unit Notes 1 Pool Drain Permit $25 per permit City of La Quinta Master Fee Schedule Schedule of Pool Drain Permit Fees 27387 Fee Description Fee Unit Notes 1 Home Occupation Permit $104 per permit 2 Home Occupation Permit - Address Change $52 per permit City of La Quinta Master Fee Schedule Schedule of Home Occupation Permit Fees 28388 Fee Description Fee Unit Notes Film/Photography Permit 1 Cast and Crew Totaling One to Three Persons: a) Permit Issuance Fee i) Private Property $92 per permit ii) Private Property with Staging in Public Right of Way $122 per permit iii) Public Property $122 per permit b) Location Use Fee i) Private Property $0 per day ii) Private Property with Staging in Public Right of Way $104 per day [a] iii) Public Property $155 per day [a];[b] 2 Cast and Crew Totaling Four or More Persons: a) Permit Issuance Fee i) Private Property $214 per permit ii) Private Property with Staging in Public Right of Way $336 per permit iii) Public Property $397 per permit b) Location Use Fee i) Private Property $0 per day ii) Private Property with Staging in Public Right of Way $259 per day [a] iii) Public Property $518 per day [a];[b] Other Fees, If Applicable 3 Pre-Application Meeting (upon request)$244 per meeting 4 City Film Monitor (as needed)$122 per hour 5 Violations: a) Filming/Photography without a Permit 2 times applicable fees b) Violation of Permit $362 per violation, per day [a] Proposed fee is a market-based rate for exclusive private use of public space/facilities. [b] Does not include any applicable facility rental fees that may apply. City of La Quinta Master Fee Schedule Schedule of Film/Photography Permit Fees Note: The City Manager may waive fees for bona fide student film/photography projects and projects with 501(c)(3) Federal Income Tax Status; however, the permitting process for filming/photography is still required for these projects. 29389 Fee Description Fee Unit Notes 1 Bingo Permit a) Initial $50 per permit b) Renewal $50 per permit City of La Quinta Master Fee Schedule Schedule of Bingo Permit Fees 30390 Fee Description Fee *Unit Notes 1 Black and White Copy - up to 8.5 x 14 $0.15 per single-sided page 2 Black and White Copy - 11 x 17 $0.20 per single-sided page 3 Color Copy - up to 8.5 x 14 $0.25 per single-sided page 4 Color Copy - 11 x 17 $0.50 per single-sided page 5 Oversized Sheets (Plans/Maps)$3.00 per sheet [a] 6 CD/DVD/Flash Drive $5.00 per CD or DVD 7 Agency Credit Card Service Fee 1.8%% of fees paid [b] 8 Processing Fee for Receipt of Non-Sufficient Funds a) First from Payee $25.00 per occurence [c] b) Each Subsequent from Payee $35.00 per occurence [c] [a] If more than two sheets are requested, the City will typically process the request using an outside vendor service. [b] Fee is intended to function as a pass-through of credit card transaction vendor charge. Annual updates should be based on vendor charge. [c] Set by State (Civil Code Section 1719). City of La Quinta Master Fee Schedule Schedule of Administrative Fees * In addition to the fees identified in this schedule, the City will pass-through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific request for information/service. * In addition to the fees identified in this schedule, if a request for electronic records either (1) is for a record normally issued only periodically, or (2) requires data compilation, extraction, or programming, costs will include the cost of producing the copy, including construction, programming and computer services. 31391 Fee Description Fee Unit Notes 1 Appeal to Hearing Officer of Administrative Citation $25 per appeal [a] 2 Appeal of an Administrative Decision to City Manager $250 per appeal [a] 3 Appeal to Construction Board of Appeals $1,500 per appeal [a] 4 Appeal to Planning Commission $1,500 per appeal [a] 5 Appeal to City Council $1,500 per appeal [a] City of La Quinta Master Fee Schedule Schedule of Appeal Fees [a] Depending on the subject of the appeal, specialized expertise may be solicited, at the expense of the applicant, for the purpose of providing input to the City Manager, Construction Board of Appeals, Planning Commission or City Council. 32392 Fee Description Class I (per season) Class II Class III Class IV SPORTS FACILITIES 1 Sports Complex Baseball Diamonds/ Football Field or La Quinta Park Baseball Diamonds (with or without field lights) $10 per resident/ $15 per non- resident $25/hour (per field) N/A N/A 2 La Quinta Park or Colonel Mitchell Paige Soccer Fields (with or without field lights) $10 per resident/ $15 per non- resident $25/hour (per field) N/A N/A 3 Sports Complex, La Quinta Park, and Colonel Mitchell Paige Sports Fields (per field) N/A N/A $25/hour ($40/hour with lights) $35/hour ($55/hour with lights) 4 Sports Complex or La Quinta Park Snack Bar Use $200.00 N/A N/A N/A 5 La Quinta Boys & Girls Club Gymnasium N/A $25/hour $35/hour $45/hour 6 Tennis Courts/Pickleball Courts (per court)N/A $5/hour $5/hour $10/hour PARKS 7 Civic Center Campus, Gazebo, Amphitheater (50 people or less) N/A $75/hour $125/hour $175/hour 8 Civic Center Campus (Non-profit events with 100 people or more; TUP required) N/A $150/hour N/A N/A 9 Cove Oasis Trailhead (50 people or less)N/A $75/hour $125/hour $175/hour 10 Fritz Burns or La Quinta Park Party (50 people or less)N/A $50 (4 hours)$65 (4 hours)$90 (4 hours) 11 Fritz Burns or La Quinta Park (Non-profit events with 100 people or more; TUP required) N/A $50/hour N/A N/A BUILDINGS 12 Wellness Center Multi-Purpose Room (max capacity is 200)$55/hour $75/hour $125/hour $175/hour 13 Museum Meeting Room (Meetings only; max capacity is 65)N/A $50/hour $50/hour $50/hour 14 Museum Meeting Room & Courtyard (max capacity is 150)N/A $75/hour $125/hour $175/hour 15 Museum Meeting Room, Courtyard, & Upstairs Patio (max capacity is 175) N/A $100/hour $150/hour $200/hour 16 Library Community Room (Small events/meetings with 60 people or less) N/A $50/hour $50/hour $50/hour 17 Library Classroom (Meetings only; max capacity is 60)N/A $50/hour $50/hour $50/hour 18 Wellness Center, Library Community Room, and Museum Kitchen $10/hour $20/hour $25/hour $30/hour City of La Quinta Master Fee Schedule Schedule of Facility Use Fees 33393 Fee Description Class I (per season) Class II Class III Class IV City of La Quinta Master Fee Schedule Schedule of Facility Use Fees Fees 19 Wellness Center Multi-Purpose Room Museum Meeting Room & Courtyard Museum Meeting Room & Courtyard w/Upstairs Patio $500.00 20 La Quinta Park & Sports Complex snack bars $350.00 21 Civic Center Campus (Non-profit events with 100 people or more) $200.00 22 Museum Meeting Room Library Community Room Fritz Burns Tennis Courts (per court) Fritz Burns or La Quinta Park (Non-profit events w/ 100+ people) $100.00 23 Fritz Burns or La Quinta Park Party $50.00 CLASSIFICATIONS Class I: 501(c) 3 recreation organizations serving LQ youth (18 and under) Class II: LQ non-profit organizations, community-based organizations, competitive youth sports leagues (DSUSD - Sports Complex Use Only) Class III: LQ residents (DSUSD - for all other facilities other than the Sports Complex) Class IV: LQ business and profit organizations; non-city residents, organizations, and businesses Library Classroom Cove Oasis Trailhead Civic Center Campus, Gazebo, Amphitheater (50 people or less) SECURITY DEPOSITS (Refundable upon post conditions after use) Sports Fields Boys & Girls Club Gym 34394 Fee Description Non-Profit All Others Notes SILVERROCK EVENT SITE (4-Hour Minimum Rental) 1 Permit Processing Fee (per application)$122 $122 2 Facility Rental Fee (per hour)$259 $311 3 Security Deposit a) One Day Event $500 $500 b) Event Lasting Two or More Days $1,000 $1,000 CLASSIFICATION Non-Profit: 501(c)3 tax organization. City of La Quinta Master Fee Schedule Schedule of SilverRock Event Site Facility Rental Fees 35395 Fee Description Fee Notes Parking Lot / Open Space Use Fees [a];[b] 1 Daily Use Rate Per Space a) Per Hour Rate $1.50 [c] b) Maximum Per Day $12 2 Daily Use Rate Per Area a) Per Quarter Acre i) Hourly Rate $47 [c] ii) Maximum Per Day $375 b) Per Acre i) Hourly Rate $188 [c] ii) Maximum Per Day $1,500 [a] Public property use rental is facilitated by obtaining the relevant use permit approval from the Planning Division. [c] Four-hour minimum. City of La Quinta Master Fee Schedule Use of Public Property - Parking Lots and Open Space [b] As part of permit review and review of potential impacts on the community and facilities, staff will determine if there is a need for a security deposit. Security deposit amount will be determined based on use requirements and will be refundable assuming conditions of rental/use are met. 36396 "Attachment 1" Fee Schedule Showing Current Fees, Proposed Fees, and Proposed Fee Change Percentage 397 Table of Contents Contents Page 1 Building Fees - Mechanical, Plumbing, and Electrical 1 2 Building Fees - Miscellaneous Items 5 3 Building Fees - New Construction 9 4 Building Fees - Other Fees 11 5 Planning Fees 12 6 Public Works Fees 15 7 Fire Fees 23 8 NPDES Ongoing Inspection Fees 26 9 Short-Term Vacation Rental Permit Fees 27 10 Medical Cannabis Delivery Application Fees 28 11 False Alarm Response Fees 29 12 Vehicle Impound Cost Recovery Fees 30 13 Code Enforcement Hourly Rate for Services 31 14 Pool Drain Permit Fees 32 15 Home Occupation Permit Fees 33 16 Film/Photography Permit Fees 34 17 Bingo Permit Fees 36 18 Administrative Fees 37 19 Appeal Fees 38 20 Facility Use Fees 39 21 SilverRock Event Site Facility Rental Fees 41 22 Parking Lot and Open Space Rental Fees 42 398 Current Fee Proposed Fee Fee Description Permit Plan Check Total Permit Plan Check Total Change Notes Permit Issuance 1 Permit Issuance (Mechanical, Plumbing, Electrical)$101.97 $101.97 $105.60 $105.60 3.56% Mechanical 2 Installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance $40.25 $26.83 $67.08 $41.68 $27.79 $69.47 3.56% 3 Installation or relocation of each suspended heater, recessed wall heater, or floor-mounted unit heater $26.83 $13.42 $40.25 $27.79 $13.89 $41.68 3.56% 4 Repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling, absorption, or evaporative cooling system, including installation of controls regulated by the UMC $13.42 $5.37 $18.78 $13.89 $5.56 $19.45 3.56% 5 Installation or relocation of each boiler, condenser, compressor, or each absorption system $40.25 $26.83 $67.08 $41.68 $27.79 $69.47 3.56% 6 Air-handling unit, including attached ducts $40.25 $13.42 $53.67 $41.68 $13.89 $55.58 3.56% 7 Evaporative cooler, other than portable-type $13.42 $13.42 $26.83 $13.89 $13.89 $27.79 3.56% 8 Ventilation fan connected to a single-duct $13.42 $5.37 $18.78 $13.89 $5.56 $19.45 3.56% 9 Installation of each hood which is served by mechanical exhaust, including the ducts for such hood $13.42 $5.37 $18.78 $13.89 $5.56 $19.45 3.56% 10 Each appliance or piece of equipment not classified in other appliance categories, or for which no other fee is listed $40.25 $40.25 $80.50 $41.68 $41.68 $83.37 3.56% Mechanical Change-Out 11 Condenser Only $40.25 $26.83 $67.08 $41.68 $27.79 $69.47 3.56% 12 Furnace Only $40.25 $26.83 $67.08 $41.68 $27.79 $69.47 3.56% 13 Other Equipment $40.25 $40.25 $80.50 $41.68 $41.68 $83.37 3.56% 14 Packaged Unit $40.25 $26.83 $67.08 $41.68 $27.79 $69.47 3.56% 15 Repair / Alteration $13.42 $5.37 $18.78 $13.89 $5.56 $19.45 3.56% 16 Split-System $40.25 $80.50 $120.75 $41.68 $83.37 $125.05 3.56% City of La Quinta Master Fee Schedule Schedule of Building Fees - Mechanical, Plumbing, and Electrical 1399 Current Fee Proposed Fee Fee Description Permit Plan Check Total Permit Plan Check Total Change Notes City of La Quinta Master Fee Schedule Schedule of Building Fees - Mechanical, Plumbing, and Electrical Plumbing 17 Each plumbing fixture or trap or set of fixtures on one trap (including water, drainage piping, and backflow protection) $13.42 $13.42 $26.83 $13.89 $13.89 $27.79 3.56% 18 Sewer Connection / Septic Abandonment $26.83 $18.78 $45.62 $27.79 $19.45 $47.24 3.56% 19 Rainwater systems, per drain (inside building)$13.42 $13.42 $26.83 $13.89 $13.89 $27.79 3.56% 20 Water heater and/or vent $13.42 $8.05 $21.47 $13.89 $8.34 $22.23 3.56% 21 Industrial waste pretreatment interceptor including its trap and vent, excepting kitchen-type grease interceptors functioning as fixture traps $40.25 $13.42 $53.67 $41.68 $13.89 $55.58 3.56% 22 Installation, alteration, or repair of water piping and/or water-treating equipment, drainage or vent piping, each fixture $13.42 $13.42 $26.83 $13.89 $13.89 $27.79 3.56% 23 Backflow protective device other than atmospheric-type vacuum breakers $13.42 $5.37 $18.78 $13.89 $5.56 $19.45 3.56% 24 Gas piping system - 1 to 4 outlets $13.42 $26.83 $40.25 $13.89 $27.79 $41.68 3.56% 25 Gas piping system - 5 or more outlets $40.25 $26.83 $67.08 $41.68 $27.79 $69.47 3.56% 26 Solar (Thermal)$26.83 $26.83 $53.67 $27.79 $27.79 $55.58 3.56% Electrical New Construction 27 Residential - First 1,000 SF (includes livable and non-livable SF) $161.00 $53.13 $214.13 $166.73 $55.02 $221.75 3.56% 28 Residential - Each Additional 1,000 SF (includes livable and non-livable SF) $13.69 $5.64 $19.32 $14.17 $5.84 $20.01 3.56% 29 Non-Residential - First 2,000 SF $120.75 $93.38 $214.13 $125.05 $96.70 $221.75 3.56% 30 Non-Residential - Each Additional 2,000 SF $40.25 $10.73 $50.98 $41.68 $11.12 $52.80 3.56% Solar (Photovoltaic) 31 Solar (PV) Less than 10kW $26.83 $26.83 $53.67 $27.79 $27.79 $55.58 3.56% 32 Solar (PV) Greater than 10kW $40.25 $40.25 $80.50 $41.68 $41.68 $83.37 3.56% 33 Each Additional String (<20)$2.68 $0.67 $3.35 $2.78 $0.69 $3.47 3.56% 2400 Current Fee Proposed Fee Fee Description Permit Plan Check Total Permit Plan Check Total Change Notes City of La Quinta Master Fee Schedule Schedule of Building Fees - Mechanical, Plumbing, and Electrical Receptacle, Switch, and Lighting Outlets 34 Receptacle, switch, lighting, or other outlets at which current is used or controlled, except services, feeders, and meters - first 20 $26.83 $26.83 $53.67 $27.79 $27.79 $55.58 3.56% 35 Receptacle, switch, lighting, or other outlets at which current is used or controlled, except services, feeders, and meters - each additional $2.68 $0.67 $3.35 $2.78 $0.69 $3.47 3.56% Lighting Fixtures 36 Lighting fixtures, sockets, or other lamp-holding devices - first 20 $26.83 $26.83 $53.67 $27.79 $27.79 $55.58 3.56% 37 Lighting fixtures, sockets, or other lamp-holding devices - each add'l $2.68 $0.67 $3.35 $2.78 $0.69 $3.47 3.56% 38 Pole or platform-mounted light replacement, repair or alteration - first 10 $26.83 $26.83 $53.67 $27.79 $27.79 $55.58 3.56% 39 Pole or platform-mounted light replacement, repair or alteration - each additional $2.68 $0.67 $3.35 $2.78 $0.69 $3.47 3.56% Residential Appliances 40 Fixed residential appliances or receptacle outlets for same, including wall- mounted electric ovens; counter-mounted cooking tops; electric ranges; self- contained room, console, or through-wall air conditioners; space heaters; food waste grinders; dishwashers; washing machines; water heaters; clothes dryers; or other motor-operated appliances not exceeding one horsepower (HP) in rating, each $13.42 $13.42 $26.83 $13.89 $13.89 $27.79 3.56% Non-Residential Appliances 41 Residential appliances and self-contained, factory-wired, non-residential appliances not exceeding one horsepower (HP), kilowatt (KW) , or kilovolt ampere (KVA) in rating, including medical and dental devices; food, beverage, and ice cream cabinets; illuminated show cases; drinking fountains; vending machines; laundry machines; or other similar types of equipment, each $26.83 $26.83 $53.67 $27.79 $27.79 $55.58 3.56% Power Apparatus 42 Motors, generators, transformers, rectifiers, synchronous converters, capacitors, industrial heating, air conditioners and heat pumps, cooking or baking equipment, and other apparatus, each $26.83 $26.83 $53.67 $27.79 $27.79 $55.58 3.56% 3401 Current Fee Proposed Fee Fee Description Permit Plan Check Total Permit Plan Check Total Change Notes City of La Quinta Master Fee Schedule Schedule of Building Fees - Mechanical, Plumbing, and Electrical Signs, Outline Lighting, and Marquees 43 Signs, outline lighting systems, or marquees, each $40.25 $53.67 $93.92 $41.68 $55.58 $97.26 3.56% Services 44 Services, each $26.83 $13.42 $40.25 $27.79 $13.89 $41.68 3.56% Temporary Power Services 45 Temporary service power pole or pedestal, including all pole or pedestal- mounted receptacle outlets and appurtenances, each $26.83 $18.78 $45.62 $27.79 $19.45 $47.24 3.56% Miscellaneous Apparatus, Conduits, and Conductors 46 Electrical apparatus, conduits, and conductors for which a permit is required, but for which no fee is identified $26.83 $26.83 $53.67 $27.79 $27.79 $55.58 3.56% * In addition to the fees identified in this schedule, the City will pass-through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific application. 4402 Current Fee Proposed Fee Fee Description Permit Plan Check Total Permit Plan Check Total Change Notes Addition 1 Residential Addition a) Residential Addition - Up to 100 SF $135.24 $189.98 $325.22 $140.05 $196.74 $336.80 3.56%[a] b) Residential Addition - Each Additional 500 SF $69.23 $19.32 $88.55 $71.69 $20.01 $91.70 3.56%[a] c) Structural Review bill hourly (1 hour min.) bill hourly (1 hour min.) 3.56% [a] 2 Non-Residential Addition a) Non-Residential Addition - Up to 100 SF $155.53 $218.48 $374.00 $161.06 $226.25 $387.32 3.56%[a] b) Non-Residential Addition - Each Additional 500 SF $79.61 $22.22 $101.83 $82.45 $23.01 $105.46 3.56%[a] c) Structural Review bill hourly (1 hour min.) bill hourly (1 hour min.) 3.56% [a] Antenna 3 Dish > 2 Ft $40.25 $148.12 $188.37 $41.68 $153.39 $195.08 3.56% 4 Cellular/Mobile Phone $161.00 $228.62 $389.62 $166.73 $236.76 $403.49 3.56% 5 Equipment Shelter $40.25 $107.87 $148.12 $41.68 $111.71 $153.39 3.56% Appeal 6 Appeal bill hourly (1 hour min.) bill hourly (1 hour min.) 3.56% Awning/Canopy (Supported by Building) 7 Awning/Canopy $16.10 $228.62 $244.72 $16.67 $236.76 $253.43 3.56% Balcony Addition 8 Balcony Addition $161.00 $188.37 $349.37 $166.73 $195.08 $361.81 3.56% Block Wall 9 Block Wall - First 100 LF $53.67 $67.08 $120.75 $55.58 $69.47 $125.05 3.56% 10 Block Wall - Each Addt'l 50 LF $16.10 $16.10 $16.67 $16.67 3.56% 11 Retaining / Combination Wall - Each 50 LF $16.10 $16.10 $16.67 $16.67 3.56% Carport 12 Carport - First $80.50 $107.87 $188.37 $83.37 $111.71 $195.08 3.56% 13 Carport - Each Additional $80.50 $42.93 $123.43 $83.37 $44.46 $127.83 3.56% Compliance Survey/Special Inspection 14 Compliance Survey/Special Inspection $80.50 $201.25 $281.75 $83.37 $208.41 $291.78 3.56% Demolition 15 Demolition $27.37 $96.60 $123.97 $28.34 $100.04 $128.38 3.56% 16 Demolition - Interior $40.25 $107.87 $148.12 $41.68 $111.71 $153.39 3.56% 17 Demolition - Exterior $40.25 $120.75 $161.00 $41.68 $125.05 $166.73 3.56% City of La Quinta Master Fee Schedule Schedule of Building Fees - Miscellaneous Items 5403 Current Fee Proposed Fee Fee Description Permit Plan Check Total Permit Plan Check Total Change Notes City of La Quinta Master Fee Schedule Schedule of Building Fees - Miscellaneous Items Fence 18 Fence - First 100 LF $53.13 $67.62 $120.75 $55.02 $70.03 $125.05 3.56% 19 Fence - Each Additional 50 LF $16.10 $16.10 $16.67 $16.67 3.56% Fireplace 20 Fireplace $161.00 $241.50 $402.50 $166.73 $250.10 $416.83 3.56% Flag/Lighting Pole 21 Flag/Lighting Pole - First $40.25 $107.87 $148.12 $41.68 $111.71 $153.39 3.56% 22 Flag/Lighting Pole - Each Additional $16.10 $4.83 $20.93 $16.67 $5.00 $21.68 3.56% Grading 23 Residential Precise Grading (Tract Homes) - Per Home $148.12 see note $148.12 $153.39 $153.39 3.56%[b] 24 Residential Precise Grading (Custom Home) - Lot <= 7,000 SF $40.25 $40.25 $80.50 $41.68 $41.68 $83.37 3.56% 25 Residential Precise Grading (Custom Home) - Lot > 7,000 SF $40.25 $201.25 $241.50 $41.68 $208.41 $250.10 3.56% Partition 26 Partition $80.50 $148.12 $228.62 $83.37 $153.39 $236.76 3.56% Patio Cover / Covered Porch / Lattice 27 Standard, Open, Pre-Engineered (First)$107.87 $106.26 $214.13 $111.71 $110.04 $221.75 3.56% 28 Standard, Enclosed, Pre-Engineered (First)$107.87 $146.51 $254.38 $111.71 $151.73 $263.44 3.56% 29 Special Design (First)$148.12 $186.76 $334.88 $153.39 $193.41 $346.80 3.56% 30 Each Additional $53.67 $40.25 $93.92 $55.58 $41.68 $97.26 3.56% Pool / Spa 31 Swimming Pool / Spa $201.25 $109.48 $310.73 $208.41 $113.38 $321.79 3.56% 32 Detached Spa / Water Feature $201.25 $201.25 $208.41 $208.41 3.56% 33 Gunite Alteration / Resurfacing $201.25 $109.48 $310.73 $208.41 $113.38 $321.79 3.56% 34 Equipment Change-out Alone $26.83 $101.97 $128.80 $27.79 $105.60 $133.39 3.56% Remodel 35 Non-Structural Review - Up to 100 SF $54.74 $149.73 $204.47 $56.69 $155.06 $211.75 3.56%[a] 36 Non-Structural Review - Each Additional 500 SF $24.15 $19.32 $43.47 $25.01 $20.01 $45.02 3.56%[a] 37 Structural Review bill hourly (1 hour min.) bill hourly (1 hour min.) 3.56% [a] Replacement of Plans/Job Card 38 Replacement of Job Copy of Approved Plans $228.62 $228.62 $236.76 $236.76 3.56% 39 Replacement of Inspection Record Card $40.25 $40.25 $41.68 $41.68 3.56% 6404 Current Fee Proposed Fee Fee Description Permit Plan Check Total Permit Plan Check Total Change Notes City of La Quinta Master Fee Schedule Schedule of Building Fees - Miscellaneous Items Re-Roof 40 Re-Roof - Up to 2,000 SF $54.74 $109.48 $164.22 $56.69 $113.38 $170.07 3.56% 41 Re-Roof - Each Additional 1,000 SF $12.88 $12.88 $13.34 $13.34 3.56% Sign 42 Monument Sign - First $80.50 $148.12 $228.62 $83.37 $153.39 $236.76 3.56% 43 Monument Sign - Each Additional $27.37 $27.37 $28.34 $28.34 3.56% 44 Wall/Awning Sign - First $27.37 $96.60 $123.97 $28.34 $100.04 $128.38 3.56% 45 Wall/Awning Sign - Each Additional $27.37 $27.37 $54.74 $28.34 $28.34 $56.69 3.56% Storage Racks 46 Storage Racks - First 100 LF $27.37 $106.26 $133.63 $28.34 $110.04 $138.39 3.56% 47 Storage Racks - Each Additional 100 LF $12.88 $12.88 $13.34 $13.34 3.56% Stucco Application 48 Stucco Application - First 500 SF $27.37 $82.11 $109.48 $28.34 $85.03 $113.38 3.56% 49 Stucco Application - Each Additional 500 SF $8.05 $8.05 $8.34 $8.34 3.56% Temporary Trailer 50 Temporary Trailer $161.00 $161.00 $322.00 $166.73 $166.73 $333.46 3.56% Utility Release 51 Electrical Utility Release $80.50 $80.50 $83.37 $83.37 3.56% Window / Sliding Glass Door / Other Fenestration 52 Retrofit/Repair - Up to 7 $67.62 $66.01 $133.63 $70.03 $68.36 $138.39 3.56% 53 Retrofit/Repair - Each Additional 5 $11.27 $11.27 $11.67 $11.67 3.56% 54 New/Alteration - First $107.33 $122.36 $229.69 $111.15 $126.72 $237.87 3.56% 55 New/Alteration - Each Additional $11.27 $12.88 $24.15 $11.67 $13.34 $25.01 3.56% Administrative Plan Check Initial Deposit - For Various Non-OTC Items 56 a) Miscellaneous Items $161.00 $161.00 $166.73 $166.73 3.56%[c] 57 b) New Construction varies varies 3.56%[c] [d] 58 Plan Check / Permit Extension Processing $107.87 $107.87 $111.71 $111.71 3.56% 59 Change of Contractor, Architect, Owner Processing $107.87 $107.87 $111.71 $111.71 3.56% 60 Request/Research for Alternative Methods/Product Review bill hourly (1 hour min.) bill hourly (1 hour min.) 3.56% 61 Temporary Certificate of Occupancy $483.00 $483.00 $500.19 $500.19 3.56%[e] 62 Disabled Access Compliance Inspection $161.00 $161.00 $166.73 $166.73 3.56% 7405 Current Fee Proposed Fee Fee Description Permit Plan Check Total Permit Plan Check Total Change Notes City of La Quinta Master Fee Schedule Schedule of Building Fees - Miscellaneous Items 63 Partial Inspection Fee $80.50 $80.50 $83.37 $83.37 3.56%[f] 64 Re-inspection Fee $80.50 $80.50 $83.37 $83.37 3.56%[f] 65 Excess Plan Check Fee bill hourly bill hourly 3.56%[g] 66 Investigation Fee for Work Commenced Without a Permit equal to permit fee equal to permit fee 3.56% 67 Refunds a) Fees Erroneously Paid or Collected by the City n/a [h] b) Fees Prior to Work Being Commenced n/a [i] c) 180 Days After Payment of Fees n/a [j] [d] Initial deposit varies depending on project details. [e] Per issuance, each extension will be assessed fee at each occurrence. * In addition to the fees identified in this schedule, the City will pass-through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific application, including the cost of structural engineering review services. [a] Fee is intended to capture structural and non-structural reviews. Mechanical, Electrical, and Plumbing review and inspection fees are collected separately. 100% refund up to 80% refund no refund [j] Whether work has commenced or not, no fees are refundable more than 180 days after their payment. up to 80% refund no refund 100% refund [i] No fees are refundable once the work covered by them is commenced. [c] Non-Refundable Initial Deposit. For projects that request permit issuance the intitial deposit amount will be credited against total fees. [f] The permit fees identified in this fee schedule include initial inspection and one re-inspection. Additional fees will be collected for the provision of all subsequent permit inspection services. See re-inspection fee and partial inspection fee for applicable fees. [g] The base plan check fees identified in this fee schedule include initial check and one re-check. Additional fees will be collected for the provision of all subsequent re-check services. [b] Plan review fees for Residential Precise Grading (Tract Homes) are identified as part of the Public Works fee schedule and based on the number of sheets submitted for plan review. See Public Works fee schedule. [h] The Building Official may authorize refunding of any fee paid, or portion thereof, which was erroneously paid or collected by the city. 8406 Fee Description Current Fee - Permit * Proposed Fee - Permit * Change New Construction 1 $1 - $10,000 $161.00 for the first $5,000, plus $48.30 for each additional $1,000 or fraction thereof, to and including $166.73 for the first $5,000, plus $50.02 for each additional $1,000 or fraction thereof, to and including 3.56% 2 $10,001 - $25,000 $402.50 for the first $10,000, plus $10.73 for each additional $1,000 or fraction thereof, to and including $416.83 for the first $10,000, plus $11.12 for each additional $1,000 or fraction thereof, to and including 3.56% 3 $25,001 - $200,000 $563.50 for the first $25,000, plus $8.28 for each additional $1,000 or fraction thereof, to and including $583.56 for the first $25,000, plus $8.57 for each additional $1,000 or fraction thereof, to and including 3.56% 4 $200,000 and Up $2,012.50 for the first $200,000, plus $4.14 for each additional $1,000 or fraction thereof $2,084.15 for the first $200,000, plus $4.29 for each additional $1,000 or fraction thereof 3.56% Fee Description Current Fee - Plan Check * Proposed Fee - Plan Check * Change (Project Valuation) 5 $1 - $10,000 $161.00 for the first $5,000, plus $80.50 for each additional $1,000 or fraction thereof, to and including $166.73 for the first $5,000, plus $83.37 for each additional $1,000 or fraction thereof, to and including 3.56% 6 $10,001 - $25,000 $563.50 for the first $10,000, plus $18.78 for each additional $1,000 or fraction thereof, to and including $583.56 for the first $10,000, plus $19.45 for each additional $1,000 or fraction thereof, to and including 3.56% 7 $25,001 - $200,000 $845.25 for the first $25,000, plus $2.99 for each additional $1,000 or fraction thereof, to and including $875.34 for the first $25,000, plus $3.10 for each additional $1,000 or fraction thereof, to and including 3.56% 8 $200,000 and Up $1,368.50 for the first $200,000, plus $2.39 for each additional $1,000 or fraction thereof $1,417.22 for the first $200,000, plus $2.48 for each additional $1,000 or fraction thereof 3.56% Fee Description Current Fee - Plan Check for Multiple Structures - Each Additional ** Proposed Fee - Plan Check for Multiple Structures - Each Additional ** Change (Project Valuation) 9 All Valuations $53.67 $55.58 3.56% ** Fee applies when multiple identical units are submitted for review and permitted at the same time. City of La Quinta Master Fee Schedule Schedule of Building Fees - New Construction * The new construction fees identified in this fee schedule include the cost of structural engineering review services currently conducted by outside service providers. Additional fees will be collected for the provision of all plan review services beyond second review. * The permit fees identified in this fee schedule include initial inspection and one re-inspection. Additional fees will be collected for the provision of all subsequent permit inspection services. See re-inspection fee and partial inspection fee for applicable fees. * The base plan check fees identified in this fee schedule include initial check and one re-check. Additional fees will be collected for the provision of all subsequent re-check services. 9407 Fee Description Current Fee - Permit * Proposed Fee - Permit * Change City of La Quinta Master Fee Schedule Schedule of Building Fees - New Construction Fee Description Current Fee Proposed Fee Change 10 Building Department Staff $161 per hour $167 per hour 3.56% 11 City Attorney/Other Legal Rvw 100%of actual costs 100%of actual costs 12 Outside Service Providers 100%of actual costs 100%of actual costs For service requests, which have no fees listed in this Master Fee Schedule, the City Manager or his/her designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. 10408 Fee Description Current Fee Proposed Fee Change Notes Strong Motion Instrumentation (SMI) Fee Calculation 1 Residential $0.50 or valuation x .00013 $0.50 or valuation x .00013 0.00% 2 Commercial $0.50 or valuation x .00028 $0.50 or valuation x .00028 0.00% Art In Public Places (AIPP) Fee Calculation [a] 3 Residential $20.00 or 1/4 of 1% of value exceeding $200,000 $20.00 or 1/4 of 1% of value exceeding $200,000 0.00% 4 Commercial $20.00 or 1/2 of 1% of value $20.00 or 1/2 of 1% of value 0.00% Building Standards Administration Special Revolving Fund (SB 1473) Fee Calculation [b] 5 Valuation: a) $1 - $25,000 $1 $1 0.00% b) $25,001 - $50,000 $2 $2 0.00% c) $50,001 - $75,000 $3 $3 0.00% d) $75,001 - $100,000 $4 $4 0.00% e) Every $25,000 or fraction thereof above $100,000 Add $1 Add $1 0.00% Technology Enhancement Fee 6 Technology Enhancement Fee (per permit)$5 $5 3.56% Digital Archiving and Records Management Fee 7 Digital Archiving and Records Management Fee a) OTC Permit/Application $10 $11 3.56% b) All Others $21 $21 3.56% [a] Source: La Quinta Municipal Code 2.65.060. [b] Source: California Health and Safety Code Section 18931.6 City of La Quinta Master Fee Schedule Schedule of Building Fees - Other Fees 11409 Fee Description Current Fee * Proposed Fee * Change Notes Temporary Use 1 Temporary Use Permit - Minor (Standard)$400 $414 3.56% 2 Temporary Use Permit - Minor (Requests Requiring Additional Effort) bill per hour, with $400 base fee bill per hour, with $414 base fee 3.56% 3 Temporary Use Permit - Major (Standard)$2,093 $2,168 3.56% 4 Temporary Use Permit - Major (Requests Requiring Additional Effort) bill per hour, with $2,093 base fee bill per hour, with $2,168 base fee 3.56% Minor Use 5 Minor Use Permit bill per hour, with $400 base fee bill per hour, with $414 base fee 3.56% 6 Minor Use Permit - Amendment bill per hour, with $400 base fee bill per hour, with $414 base fee 3.56% Conditional Use 7 Conditional Use Permit bill per hour, with $6,413 base fee bill per hour, with $6,641 base fee 3.56% 8 Conditional Use Permit - Planned Unit Dev.bill per hour, with $6,413 base fee bill per hour, with $6,641 base fee 3.56% 9 Conditional Use Permit - Amendment bill per hour, with $3,126 base fee bill per hour, with $3,237 base fee 3.56% 10 Conditional Use Permit - Time Extension $1,691 $1,751 3.56% Expedited Review Fee 11 Expedited Review Fee 1.5x standard fee 1.5x standard fee n/a [a] Site Development 12 Development Agreement bill per hour, with $3,327 base fee bill per hour, with $3,446 base fee 3.56%[b] 13 Site Development Permit - Planning Commission bill per hour, with $8,909 base fee bill per hour, with $9,226 base fee 3.56% 14 Site Development Permit - Administrative bill per hour, with $7,621 base fee bill per hour, with $7,892 base fee 3.56% 15 Site Development Permit - Amendment bill per hour, with $4,669 base fee bill per hour, with $4,835 base fee 3.56% 16 Site Development Permit - Time Extension $1,691 $1,751 3.56% 17 Modification by Applicant bill per hour, with $400 base fee bill per hour, with $414 base fee 3.56% 18 Minor Adjustment bill per hour, with $400 base fee bill per hour, with $414 base fee 3.56% 19 Variance bill per hour, with $2,415 base fee bill per hour, with $2,501 base fee 3.56% Landscape Plan 20 Final Landscape Plan $1,771 $2,084 17.68% Housing 21 Senate Bill (SB) 330 Application Review $1,288 $1,334 3.56% Conceptual Design Review 22 Conceptual Design Review $2,254 $2,334 3.56%[c] City of La Quinta Master Fee Schedule Schedule of Planning Fees 12410 Fee Description Current Fee * Proposed Fee * Change Notes City of La Quinta Master Fee Schedule Schedule of Planning Fees Signs 23 A-Frame Sign Permit $0 $0 n/a 24 Sign Permit $355 $368 3.56% 25 Sign Program bill per hour, with $2,844 base fee bill per hour, with $2,946 base fee 3.56% 26 Sign Program Amendment $966 $1,000 3.56% Zoning 27 Zone Change bill per hour, with $9,392 base fee bill per hour, with $9,726 base fee 3.56% 28 Director's Determination $405 $419 3.56% 29 Certificate of Compliance $505 $523 3.56% 30 Zoning Letter - Basic Property Information $263 $272 3.56% 31 Zoning Letter - Basic Property Information with Additional Research Required $1,369 $1,417 3.56% 32 Zoning Text Amendment bill per hour, with $9,445 base fee bill per hour, with $9,782 base fee 3.56% Street Name Change 33 Street Name Change $1,852 $2,084 12.57% Historical Structures 34 Landmark Designation/Cert of Appropriateness $1,320 $1,367 3.56% Environmental Review 35 Environmental Assessment $483 $500 3.56% 36 Recordation of Exemption $161 $167 3.56% 37 Initial Study (ND/MND)bill per hour, with $3,220 base fee bill per hour, with $3,335 base fee 3.56% 38 Environmental Impact Report bill per hour, with $8,855 base fee bill per hour, with $9,670 base fee 9.21% General/Specific Plan 39 Specific Plan bill per hour, with $10,680 base fee bill per hour, with $11,227 base fee 5.12% 40 Specific Plan - Amendment bill per hour, with $4,776 base fee bill per hour, with $4,946 base fee 3.56% 41 General Plan Amendment bill per hour, with $10,465 base fee bill per hour, with $10,838 base fee 3.56% Map 42 Tentative Parcel Map bill per hour, with $5,045 base fee bill per hour, with $5,224 base fee 3.56% 43 Tentative Parcel Map - Waiver $1,369 $1,417 3.56% 44 Tentative Parcel Map - Amendment bill per hour, with $3,005 base fee bill per hour, with $3,112 base fee 3.56% 45 Tentative Parcel Map - Revision bill per hour, with $3,005 base fee bill per hour, with $3,112 base fee 3.56% 46 Tentative Parcel Map - Time Extension $966 $1,000 3.56% 47 Tentative Tract Map bill per hour, with $8,372 base fee bill per hour, with $8,670 base fee 3.56% 48 Tentative Tract Map - Amendment bill per hour, with $3,971 base fee bill per hour, with $4,113 base fee 3.56% 49 Tentative Tract Map - Revision bill per hour, with $3,971 base fee bill per hour, with $4,113 base fee 3.56% 50 Tentative Tract Map - Time Extension (CC or PC)$1,852 $1,917 3.56% 13411 Fee Description Current Fee * Proposed Fee * Change Notes City of La Quinta Master Fee Schedule Schedule of Planning Fees 51 Tentative Tract Map - Time Extension (Admin)$1,047 $1,084 3.56% 52 Tentative Condominium Map bill per hour, with $8,372 base fee bill per hour, with $8,670 base fee 3.56% 53 Amended Final Parcel Map (Entitlement Support)bill per hour, with $4,025 base fee bill per hour, with $4,168 base fee 3.56% 54 Amended Final Tract Map (Entitlement Support)bill per hour, with $6,440 base fee bill per hour, with $6,669 base fee 3.56% Zoning Clearance - Planning Plan Check 55 Zoning Clearance - Planning Plan Check a) Alterations/Additions - Residential $81 $83 3.56% b) New Construction - Single Family Residential $161 $167 3.56% c) New Construction - 2-4 Residential Units $242 $250 3.56% d) New Construction - 5+ Residential Units $644 $667 3.56% e) New Construction - Non-Residential $322 $333 3.56% f) Alterations/Additions - Non-Residential $161 $167 3.56% Scanning 56 Scanning Fee $161 $167 3.56% Technology Enhancement Fee 57 Technology Enhancement Fee $5 $5 3.56% Digital Archiving and Records Management Fee 58 Digital Archiving and Records Management Fee a) OTC Permit/Application $10 $11 3.56% b) All Others $21 $21 3.56% Appeal 59 Appeal $1,500 $1,500 0.00% Fee Description Current Fee * Proposed Fee * Change Notes 60 Planning Department Staff $161 per hour $167 per hour 3.56% 61 City Attorney or Other Legal Review pass-through of 100%of actual costs pass-through of 100%of actual costs 62 Outside Service Providers pass-through of 100%of actual costs pass-through of 100%of actual costs [b] In addition to the fee shown for Development Agreement, the City shall collect a $2,000 initial deposit to offset City Attorney costs. [c] 50% of fee may be credited toward entitlement application submittal. * In addition to the fees identified in this schedule, the City will pass-through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific application. For service requests, which have no fees listed in this Master Fee Schedule, the City Manager or his/her designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. [a] Request for expedited service is subject to Design & Development Department Director approval. It is dependent on staff availability and workload. 14412 Fee Description Current Fee *Proposed Fee *Change Notes Land Subdivision 1 Parcel Map: a) Final Parcel Map i) Initial Sheet $2,496 per sheet $2,584 per sheet 3.56% ii) Each Additional Sheet $725 per sheet $750 per sheet 3.56% b) Final Parcel Map - Amendment i) Initial Sheet $2,496 per sheet $2,584 per sheet 3.56% ii) Each Additional Sheet $725 per sheet $750 per sheet 3.56% c) Substantial Conformance Review i) Initial Sheet $2,938 per sheet $3,043 per sheet 3.56% ii) Each Additional Sheet $1,288 per sheet $1,334 per sheet 3.56% 2 Tract Map: a) Final Tract Map i) Initial Sheet $2,657 per sheet $2,751 per sheet 3.56% ii) Each Additional Sheet $805 per sheet $834 per sheet 3.56% b) Final Tract Map - Amendment i) Initial Sheet $2,657 per sheet $2,751 per sheet 3.56% ii) Each Additional Sheet $805 per sheet $834 per sheet 3.56% c) Substantial Conformance Review i) Initial Sheet $2,938 per sheet $3,043 per sheet 3.56% ii) Each Additional Sheet $1,288 per sheet $1,334 per sheet 3.56% 3 Reversion to Acreage: a) Initial Sheet $2,737 per sheet $2,834 per sheet 3.56% b) Each Additional Sheet $725 per sheet $750 per sheet 3.56% 4 Lot Line Adjustment/Parcel Merger a) Lot Line Adjustment $1,932 per request $2,001 per request 3.56% b) Parcel Merger $1,932 per request $2,001 per request 3.56% City of La Quinta Master Fee Schedule Schedule of Public Works Fees 15413 Fee Description Current Fee *Proposed Fee *Change Notes City of La Quinta Master Fee Schedule Schedule of Public Works Fees 5 Street Dedication/Vacation a) Land Action Documents (ROW/Easements/Grant Deeds) $1,972 per request $2,042 per request 3.56% b) Vacation of Street/Public ROW $2,415 per request $2,501 per request 3.56% 6 Land Survey a) Record of Survey $523 per request $542 per request 3.56% b) Certificate of Correction $684 per request $709 per request 3.56% Grading / Project Improvements 7 Plan Review (First 3 Reviews): a) Rough Grading i) Initial Sheet $1,489 per sheet $1,626 per sheet 9.16% ii) Each Additional Sheet $805 per sheet $834 per sheet 3.56% iii) Revisions - Initial Sheet $1,148 per sheet $1,189 per sheet 3.56% iv) Revisions - Each Additional Sheet $805 per sheet $834 per sheet 3.56% b) Precise Grading - Commercial i) Initial Sheet $1,811 per sheet $2,042 per sheet 12.77% ii) Each Additional Sheet $1,127 per sheet $1,167 per sheet 3.56% iii) Revisions - Initial Sheet $1,470 per sheet $1,522 per sheet 3.56% iv) Revisions - Each Additional Sheet $1,127 per sheet $1,167 per sheet 3.56% c) Precise Grading - Tract Homes i) Initial Sheet $1,047 per sheet $1,250 per sheet 19.49% ii) Each Additional Sheet $201 per sheet $208 per sheet 3.56% iii) Revisions - Initial Sheet $625 per sheet $647 per sheet 3.56% iv) Revisions - Each Additional Sheet $201 per sheet $208 per sheet 3.56% d) Precise Grading - Custom Home [a] e) PM10 i) Initial Sheet $585 per sheet $606 per sheet 3.56% ii) Each Additional Sheet $0 per sheet $0 per sheet iii) Revisions - Initial Sheet $450 per sheet $466 per sheet 3.56% iv) Revisions - Each Additional Sheet $0 per sheet $0 per sheet 16414 Fee Description Current Fee *Proposed Fee *Change Notes City of La Quinta Master Fee Schedule Schedule of Public Works Fees f) Street Improvements i) Initial Sheet $1,650 per sheet $1,876 per sheet 13.66% ii) Each Additional Sheet $966 per sheet $1,000 per sheet 3.56% iii) Revisions - Initial Sheet $1,309 per sheet $1,356 per sheet 3.56% iv) Revisions - Each Additional Sheet $966 per sheet $1,000 per sheet 3.56% g) Storm Drain i) Initial Sheet $1,650 per sheet $1,709 per sheet 3.56% ii) Each Additional Sheet $966 per sheet $1,000 per sheet 3.56% iii) Revisions - Initial Sheet $1,309 per sheet $1,356 per sheet 3.56% iv) Revisions - Each Additional Sheet $966 per sheet $1,000 per sheet 3.56% h) Signing and Striping i) Initial Sheet $1,489 per sheet $1,542 per sheet 3.56% ii) Each Additional Sheet $805 per sheet $834 per sheet 3.56% iii) Revisions - Initial Sheet $1,148 per sheet $1,189 per sheet 3.56% iv) Revisions - Each Additional Sheet $805 per sheet $834 per sheet 3.56% i) Traffic Signal i) Initial Sheet $1,328 per sheet $1,376 per sheet 3.56% ii) Each Additional Sheet $644 per sheet $667 per sheet 3.56% iii) Revisions - Initial Sheet $987 per sheet $1,022 per sheet 3.56% iv) Revisions - Each Additional Sheet $644 per sheet $667 per sheet 3.56% j) Sidewalk i) Initial Sheet $1,167 per sheet $1,209 per sheet 3.56% ii) Each Additional Sheet $483 per sheet $500 per sheet 3.56% iii) Revisions - Initial Sheet $826 per sheet $855 per sheet 3.56% iv) Revisions - Each Additional Sheet $483 per sheet $500 per sheet 3.56% k) Traffic Control Plan $81 per sheet $83 per sheet 3.56% l) Record Drawings Review i) Initial Sheet $845 per sheet $875 per sheet 3.56% ii) Each Additional Sheet $161 per sheet $167 per sheet 3.56% 17415 Fee Description Current Fee *Proposed Fee *Change Notes City of La Quinta Master Fee Schedule Schedule of Public Works Fees m) Hydrology Report $1,731 per report $1,792 per report 3.56% i) Revisions $805 per report $834 per report 3.56% n) Traffic Study $1,328 per study $1,376 per study 3.56% o) WQMP Report i) With Prior Entitlement $1,570 per report $1,626 per report 3.56% ii) Without Prior Entitlement $1,892 per report $1,959 per report 3.56% iii) Revisions $805 per report $834 per report 3.56% p) SWPPP $1,811 per plan $1,876 per plan 3.56% i) Revisions $644 per plan $667 per plan 3.56% q) Sewer and Water i) Initial Sheet $1,127 per sheet $1,334 per sheet 18.35% ii) Each Additional Sheet $483 per sheet $500 per sheet 3.56% iii) Revisions - Initial Sheet $805 per sheet $834 per sheet 3.56% iv) Revisions - Each Additional Sheet $483 per sheet $500 per sheet 3.56% 8 Plan Review (>3 Reviews)$161 per hour $167 per hour 3.56% 9 Expedited Plan Review Fee 1.5x standard fee 1.5x standard fee [b] 10 Permit Inspection a) Rough Grading i) First 3 Acres $3,220 $3,335 3.56% ii) Each Additional Acre $805 $834 3.56% iii) Last One Acre $403 $417 3.56% b) Precise Grading i) First 3 Acres $3,220 $3,335 3.56% ii) Each Additional Acre $805 $834 3.56% iii) Last One Acre $403 $417 3.56% c) Precise Grading - Tract Homes $148 $153 3.56%[c] d) Precise Grading - Custom Homes $81 $83 3.56%[c] 18416 Fee Description Current Fee *Proposed Fee *Change Notes City of La Quinta Master Fee Schedule Schedule of Public Works Fees e) PM10 i) < 10 Acres $3,864 $4,002 3.56%[d] ii) 10 - 50 Acres $5,796 $6,002 3.56%[d] iii) 51 - 200 Acres $7,728 $8,003 3.56%[d] iv) > 200 Acres $11,592 $12,005 3.56%[d] f) Street Improvements - Off-Site i) First 1,000 LF $5,152 $5,335 3.56% ii) Each Additional 1,000 LF $4,508 $4,668 3.56% iii) Last 1,000 LF $2,898 $3,001 3.56% g) Street Improvements - On-Site i) First 1,000 LF $3,542 $3,668 3.56% ii) Each Additional 1,000 LF $2,898 $3,001 3.56% iii) Last 1,000 LF $1,932 $2,001 3.56% h) Storm Drain i) First 1,000 LF $3,059 $3,168 3.56% ii) Each Additional 1,000 LF $2,415 $2,501 3.56% iii) Last 1,000 LF $1,610 $1,667 3.56% i) Signing and Striping i) First 1,000 LF $1,610 $1,667 3.56% ii) Each Additional 1,000 LF $966 $1,000 3.56% iii) Last 1,000 LF $483 $500 3.56% j) Traffic Signal $4,347 $4,502 3.56% k) NPDES $1,932 $2,001 3.56% l) Bond Reduction Request $2,174 $2,251 3.56% m) Final Inspection/Acceptance $2,898 $3,001 3.56% 19417 Fee Description Current Fee *Proposed Fee *Change Notes City of La Quinta Master Fee Schedule Schedule of Public Works Fees n) Traffic Control Only i) One Day $325 $337 3.56% ii) Two - Five Days $650 $673 3.56% iii) Each Additional Day (Up to 10 Days)$325 $337 3.56% iv) 11+ Days $3,784 $3,918 3.56% o) Cut/Bore $725 $750 3.56% p) Driveway i) Residential $175 $181 3.56% ii) Commercial $1,047 $1,084 3.56% q) Excavation / Trenching i) First 100 LF $725 $750 3.56% ii) Each Additional 100 LF $322 $333 3.56% iii) Last 100 LF $161 $167 3.56% r) Sidewalk i) First 100 Lineal Feet $1,369 $917 -32.99% ii) Each Additional 100 Lineal Feet $966 $500 -48.22% iii) Last 100 Lineal Feet $322 $167 -48.22% s) Sewer and Water $1,288 $1,334 3.56% t) Night Work $403 $417 3.56% 11 Research/Administrative a) Subdiv'n Improvement Agreem't (SIA)$1,932 $2,001 3.56% b) SIA - Time Extension $1,127 per request $1,167 per request 3.56% c) Assignment & Assumptions Agreement $2,093 per request $2,168 per request 3.56% d) Flood Plain Research/FEMA App $966 per request $1,000 per request 3.56% e) Bid Protest Review $725 per request $751 per request 3.56% 12 Reactivation of Permit a) Reactivation of an Expired Permit / Permit Extension 10% of original permit fee each 10% of original permit fee one year extension 20418 Fee Description Current Fee *Proposed Fee *Change Notes City of La Quinta Master Fee Schedule Schedule of Public Works Fees 13 Technology Enhancement Fee Technology Enhancement Fee $5 $5 3.56% Digital Archiving and Records Management Fee 14 Digital Archiving and Records Management Fee a) OTC Permit/Application $10 $10 3.56% b) All Others $21 $22 3.56% 15 Transportation Permits a) Annual $90 $90 0.00% b) Single Event $16 $16 0.00% 16 Refunds a) Refunds for Plan Checks i) If plan check has not begun 90% refund [e] ii) If 1st plan check has begun 30% refund [e] iii) If 2nd plan check has begun 10% refund [e] iv) Past 2nd plan check no refund [e] b) Refunds for Permits - Permit issued and no work has commenced Up to 50% of original permit fee [f] * In addition to the fees identified in this schedule, the City will pass-through to the applicant any discrete costs incurred from the use of outside service providers required to process the specific application. Exception for contract traffic engineering and plan review consulting costs, which are included in the fees listed above. 21419 Fee Description Current Fee *Proposed Fee *Change Notes City of La Quinta Master Fee Schedule Schedule of Public Works Fees Fee Description Current Fee *Proposed Fee * Fee Change Notes 17 Public Works Personnel $161 per hour $167 per hour 3.56% 18 City Attorney or Other Legal Review 100%pass-through of actual cost 100%pass-through of actual cost 19 Outside Service Providers 100%pass-through of actual cost 100%pass-through of actual cost For service requests, which have no fees listed in this Master Fee Schedule, the City Manager or his/her designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. [a] Plan review fees for Precise Grading - Custom Home are identified as part of the Building fee schedule and are based on the lot size of the custom home. See Building fee schedule, Grading section. [b] Expedited Plan Review request is subject to City Engineer approval. It is dependent on staff availability and workload. [e] Upon request of the applicant, the director may authorize refunding a percentage of fees paid with the following schedule. If any portion of the plan check fee has been paid out by the city to another agency or consultant for services rendered in connection with the plan check, no refund of that portion of the fee shall be made. [f] Upon request of the applicant, the director may authorize refunding of not more than 50% of fees paid when no work has been done under an issued permit. In no case shall the refund exceed the cost of services provided to date of cancellation of permit issuance. [d] For PM10 annual permit. For permits required for less than one year, or portion of year, fees will be pro-rated based on the number of months permitted. [c] Inspection fees for Precise Grading - Custom Homes and Tract Homes are identified as part of the Building fee schedule. See Building fee schedule, Grading section. 22420 Current Fee * Proposed Fee * Fee Description Plan Review Permit / Inspection Total Plan Review Permit / Inspection Total Change Notes Construction-Related Fire Review and Inspection Fees 1 New Multi-Residential (Hotel, Motel, Apartments, Condominiums)$483 $322 $805 $500 $333 $833 3.48% 2 New Commercial / Industrial $483 $403 $886 $500 $417 $917 3.56% 3 Residential Addition / Remodel $161 $161 $322 $83 $83 $166 -48.22% 4 Commercial Tenant Improvement $242 $161 $403 $250 $167 $417 3.60% 5 Commercial / Industrial Addition or Remodel $242 $242 $483 $250 $250 $500 3.52% 6 New Single Family Dwelling (Access/Water)bill hourly bill hourly bill hourly $83 $83 $166 n/a [a] 6 Water Systems (Fire Hydrants, Water Mains, Sprinkler Risers)$403 $483 $886 $403 $483 $886 7 Automatic Suppression System Pre-Engineered Fire Suppression Systems (Halon, Dry-Chemical, etc.) $483 $322 $805 $333 $333 $666 n/a 8 Kitchen Hood Suppression System bill hourly bill hourly bill hourly $250 $167 $417 n/a 9 Fire Alarm Systems $564 $483 $1,047 $584 $500 $1,084 3.58% 10 Fire Sprinkler Systems - Single Family Detached a) 1-50 Sprinkler Heads $242 $161 $403 $250 $167 $417 3.60%[a] b) 51-100 Sprinkler Heads $242 $242 $483 $250 $250 $500 3.52%[a] c) Over 100 Sprinkler Heads $242 $322 $564 $250 $333 $583 3.46%[a] 11 Fire Sprinkler Systems - Tract Master Plan bill hourly bill hourly bill hourly $250 $0 $250 n/a 12 Fire Sprinkler Systems - Tract Production Home bill hourly bill hourly bill hourly $0 $167 $167 n/a 13 Fire Sprinkler Systems - Multi-Family 3 or more units $322 $242 $564 $333 $250 $583 3.46%[b] 14 Fire Sprinkler Systems - Commercial / Industrial 0 - 35,000 SF $403 $242 $644 $417 $250 $667 3.57% 15 Fire Sprinkler Systems - Commercial / Industrial 35,001 - 75,000 SF $483 $282 $765 $500 $292 $792 3.56% 16 Fire Sprinkler Systems - Commercial / Industrial 75,001 - 120,000 SF $564 $403 $966 $584 $417 $1,001 3.62% 17 Fire Sprinkler Systems - Commercial / Industrial > 120,000 SF $644 $564 $1,208 $667 $584 $1,251 3.60% 18 Fire Sprinkler Systems - Tenant Improvement $242 $161 $403 $167 $333 $500 24.22% 19 Fire Pumps $322 $322 $644 $333 $333 $666 3.42% 20 Fire Standpipe Systems $242 $322 $564 $250 $333 $583 3.46% 21 Fire Alarms - Monitoring and Tenant Improvements $242 $161 $403 $250 $167 $417 3.60% 22 Smoke Controls Systems (Smoke & Heat Vents, Barriers, Enclosures, etc.)$564 $483 $1,047 $584 $500 $1,084 3.58% City of La Quinta Master Fee Schedule Schedule of Fire Fees 23421 Current Fee * Proposed Fee * Fee Description Plan Review Permit / Inspection Total Plan Review Permit / Inspection Total Change Notes City of La Quinta Master Fee Schedule Schedule of Fire Fees 25 Fire Water Tanks $242 $161 $403 $242 $161 $403 23 Private Fire Mains bill hourly bill hourly bill hourly $333 $333 $666 n/a 24 Energy Storage Systems n/a n/a n/a $167 $167 $334 n/a 25 Emergency Responder Radio Coverage n/a n/a n/a $250 $250 $500 n/a 26 AST - Fuel Storage Tank bill hourly bill hourly bill hourly $167 $167 $334 n/a 27 Fuel Dispensers bill hourly bill hourly bill hourly $167 $167 $334 n/a 28 Hazardous Materials - H-OCC bill hourly bill hourly bill hourly $250 $333 $583 n/a 29 High-piled Combustible Storage bill hourly bill hourly bill hourly $250 $333 $583 n/a 30 Solar PV Power System (Commercial)bill hourly bill hourly bill hourly $167 $167 $334 n/a 31 Special Event Structure/Tent bill hourly bill hourly bill hourly $167 $167 $334 n/a 32 Gas Detection System bill hourly bill hourly bill hourly $167 $167 $334 n/a 33 Plan Revision Submittals - each $161 $0 $161 $167 $0 $167 3.73% 34 Plan Resubmittals (in Excess of 3 Reviews) - each $161 $0 $161 $167 $0 $167 3.73% 35 Failed or Additional Field Inspections (Excessive) - each $0 $161 $161 $0 $167 $167 3.73% Operational Permit 36 Exhibits & Tradeshows bill hourly bill hourly bill hourly $83 $167 $250 n/a 37 Fire Operational Permit (per hour)bill hourly bill hourly per hour bill hourly bill hourly per hour n/a Other 40 Master Plan bill hourly bill hourly per hour bill hourly bill hourly per hour n/a 38 Tract access/Hydrant inspection $0 $161 $161 $0 $167 $167 3.73% 39 Special Event Permit $161 $242 $403 $167 $250 $417 3.60% 40 Pyrotechnic Permit (Review & Standby Charge)$403 $322 $725 $167 $834 $1,001 38.16% 41 Fire Safety Officer Standby - Events bill hourly bill hourly per hour bill hourly bill hourly per hour n/a 42 Fire Miscellaneous (per hour)bill hourly bill hourly per hour bill hourly bill hourly per hour n/a 43 Fire Permit Extensions (Admin Processing)n/a n/a n/a n/a n/a $83 24422 Current Fee * Proposed Fee * Fee Description Plan Review Permit / Inspection Total Plan Review Permit / Inspection Total Change Notes City of La Quinta Master Fee Schedule Schedule of Fire Fees Technology Enhancement Fee $0 $0 $0 $0 $0 $0 0.00% 44 Technology Enhancement Fee n/a n/a $5 n/a n/a $5 0.00% Digital Archiving and Records Management Fee 45 Digital Archiving and Records Management Fee a) OTC Permit / Application n/a n/a $10 n/a n/a $11 n/a b) All Others n/a n/a $21 n/a n/a $21 n/a Fee Description Current Fee * Proposed Fee * Notes Notes 46 City Assigned Fire Safety Specialist $161 per hour $167 per hour 3.56% 47 Other County Fire Services 48 City Attorney or other legal review 100%of actual costs 100%of actual costs 49 Outside Service Providers 100%of actual costs 100%of actual costs [b] Fee is per building. * In addition to the fees identified in this schedule, the City will pass-through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific application, including but not limited to legal review. For service requests, which have no fees listed in this Master Fee Schedule, the City Manager or his/her designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. [a] Fee will not apply for all submittals. Before applying fees, Fire Department will review project submittal to determine if review is necessary or if review fees have been collected as part of the development planning process. See County FeesSee County Fees 25423 Fee Description Current Fee Proposed Fee Change Unit Notes NPDES Ongoing Inspection Fee 1 Food Establishment Facilities $47 $48 3.56%per year 2 Hazardous Waste/Materials Facilities $98 $102 3.56%per year Code Compliance 3 Code Compliance Follow-Up, If Required $118 $122 3.56%per hour City of La Quinta Master Fee Schedule Schedule of NPDES Ongoing Inspection Fees 26424 Fee Description Current Fee Proposed Fee Change Unit Notes Short‐Term Vacation Rental Permit Fee 1 Homeshare Short‐Term Vacation Rental Permit Homeshare STVR Permit - Less than 5 Bedrooms $250 $250 0.00%per year [a] Homeshare STVR Permit - 5 Bedrooms or More $500 $500 0.00%per year 2 Primary Residence Short-Term Vacation Permit Primary Residence STVR Permit - Less than 5 Bedrooms $750 $750 0.00%per year [a] Primary Residence STVR Permit - 5 Bedrooms or More $1,250 $1,250 0.00%per year 3 General Short-Term Vacation Rental Permit General STVR Permit - Less than 5 Bedrooms $1,000 $1,000 0.00%per year [a] General STVR Permit - 5 Bedrooms or More $1,250 $1,250 0.00%per year 4 General Short-Term Vacation Rental Permit (subject to annual mitigation fees)[b] General STVR Permit - Less than 5 Bedrooms (subject to mitigation fees)$250 $250 0.00%per year [a];[b] General STVR Permit - 5 Bedrooms or More (subject to mitigation fees)$500 $500 0.00%per year [b] 5 Technology Enhancement Fee $5 $5 0.00%per year City of La Quinta Master Fee Schedule Schedule of Short-Term Vacation Rental Permit Fees [a] If special inspection is required, amount will be billed hourly in half-hour increments using the billing rate of the department providing the services. [b] A residential dwelling within a residential project subject to a “mitigation fee,” paid to the city to offset revenue losses caused by the development of the residential project, pursuant to a development agreement with the city, or pursuant to a condition of approval(s) attached to any entitlement approved by the city (including but not limited to a specific plan, subdivision map, or site development permit), pursuant to which short‐term vacation rentals are a permitted use. [As of the adoption of this resolution, the following residential projects qualify under these requirements: Codorniz, La Quinta Desert Villas (Homewood Suites), Legacy Villas, Puerta Azul, and Signature at PGA West] 27425 Fee Description Current Fee Proposed Fee Change Unit Notes Medical Cannabis Delivery Services Application 1 Medical Cannabis Delivery Service Application a) Delivery Service Application - New $468 $485 3.56%per year b) Delivery Service Application - Renewal $468 $485 3.56%per year 2 Technology Enhancement Fee $5 $5 3.56%per year City of La Quinta Master Fee Schedule Schedule of Medical Cannabis Delivery Application Fees 28426 Fee Description Current Fee Proposed Fee Change Unit Notes False Alarm Response 1 Police False Alarm Response [a] a) 1st False Alarm Response No Charge No Charge n/a each b) 2nd False Alarm Response No Charge No Charge n/a each c) 3rd False Alarm Response $60 $62 3.56%each d) 4th False Alarm Response $105 $109 3.56%each e) 5th and Each Additional False Alarm Response $120 $124 3.56%each 2 Fire False Alarm Response [a] a) 1st False Alarm Response No Charge No Charge n/a each b) 2nd False Alarm Response No Charge No Charge n/a each c) 3rd False Alarm Response $60 $62 3.56%each d) 4th False Alarm Response $275 $285 3.56%each e) 5th and Each Additional False Alarm Response $605 $627 3.56%each [a] Based on number of false alarms in a 365 day period. City of La Quinta Master Fee Schedule Schedule of False Alarm Response Fees 29427 Fee Description Current Fee Proposed Fee Change Unit Notes 1 Vehicle Impound Cost Recovery Fee $228 $236 3.56%each City of La Quinta Master Fee Schedule Schedule of Vehicle Impound Cost Recovery Fees 30428 Fee Description Current Fee Proposed Fee Change Unit Notes 1 Code Enforcement Hourly Rate a) Code Enforcement Hourly Rate $118 $122 3.56%per hour [a] b) Code Enforcement Hourly Rate - For Outside Agency Reimbursement Request $109 $112 3.56%per hour [b] City of La Quinta Master Fee Schedule Schedule of Code Enforcement Hourly Rate for Services [a] Hourly rate for Code Compliance inspections required or requested for which no other fees are listed, requests for special event support, etc. [b] Hourly rate for outside agency reimbursement request is a reduced rate because the City may request direct reimbursement of various fleet and technology related costs. 31429 Fee Description Current Fee Proposed Fee Change Unit Notes 1 Pool Drain Permit $25 $25 0.00%per permit City of La Quinta Master Fee Schedule Schedule of Pool Drain Permit Fees 32430 Fee Description Current Fee Proposed Fee Change Unit Notes 1 Home Occupation Permit $100 $104 3.56%per permit 2 Home Occupation Permit - Address Change $50 $52 3.56%per permit City of La Quinta Master Fee Schedule Schedule of Home Occupation Permit Fees 33431 Fee Description Current Fee Proposed Fee Change Unit Notes Film/Photography Permit 1 Cast and Crew Totaling One to Three Persons: a) Permit Issuance Fee i) Private Property $89 $92 3.56%per permit ii) Private Property with Staging in Public Right of Way $118 $122 3.56%per permit iii) Public Property $118 $122 3.56%per permit b) Location Use Fee i) Private Property $0 $0 0.00%per day ii) Private Property with Staging in Public Right of Way $100 $104 3.56%per day [a] iii) Public Property $150 $155 3.56%per day [a];[b] 2 Cast and Crew Totaling Four or More Persons: a) Permit Issuance Fee i) Private Property $207 $214 3.56%per permit ii) Private Property with Staging in Public Right of Way $325 $336 3.56%per permit iii) Public Property $384 $397 3.56%per permit b) Location Use Fee i) Private Property $0 $0 0.00%per day ii) Private Property with Staging in Public Right of Way $250 $259 3.56%per day [a] iii) Public Property $500 $518 3.56%per day [a];[b] Other Fees, If Applicable 3 Pre-Application Meeting (upon request)$236 $244 3.56%per meeting 4 City Film Monitor (as needed)$118 $122 3.56%per hour 5 Violations: a) Filming/Photography without a Permit 2 times applicable fees 2 times applicable fees 0.00% b) Violation of Permit $350 $362 3.56%per violation, per day City of La Quinta Master Fee Schedule Schedule of Film/Photography Permit Fees 34432 Fee Description Current Fee Proposed Fee Change Unit Notes City of La Quinta Master Fee Schedule Schedule of Film/Photography Permit Fees [a] Proposed fee is a market-based rate for exclusive private use of public space/facilities. [b] Does not include any applicable facility rental fees that may apply. Note: The City Manager may waive fees for bona fide student film/photography projects and projects with 501(c)(3) Federal Income Tax Status; however, the permitting process for filming/photography is still required for these projects. 35433 Fee Description Current Fee Proposed Fee Change Unit Notes 1 Bingo Permit a) Initial $50 $50 0.00%per permit b) Renewal $50 $50 0.00%per permit City of La Quinta Master Fee Schedule Schedule of Bingo Permit Fees 36434 Fee Description Current Fee *Proposed Fee * Change Unit Notes 1 Black and White Copy - up to 8.5 x 14 $0.15 $0.15 0.00%per single-sided page 2 Black and White Copy - 11 x 17 $0.20 $0.20 0.00%per single-sided page 3 Color Copy - up to 8.5 x 14 $0.25 $0.25 0.00%per single-sided page 4 Color Copy - 11 x 17 $0.50 $0.50 0.00%per single-sided page 5 Oversized Sheets (Plans/Maps)$3.00 $3.00 0.00%per sheet [a] 6 CD/DVD/Flash Drive $5.00 $5.00 0.00%per CD or DVD 7 Agency Credit Card Service Fee 1.8%1.8%0.00%% of fees paid [b] 8 Processing Fee for Receipt of Non-Sufficient Funds a) First from Payee $25.00 $25.00 0.00%per occurence [c] b) Each Subsequent from Payee $35.00 $35.00 0.00%per occurence [c] [a] If more than two sheets are requested, the City will typically process the request using an outside vendor service. [b] Fee is intended to function as a pass-through of credit card transaction vendor charge. Annual updates should be based on vendor charge. [c] Set by State (Civil Code Section 1719). City of La Quinta Master Fee Schedule Schedule of Administrative Fees * In addition to the fees identified in this schedule, the City will pass-through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific request for information/service. * In addition to the fees identified in this schedule, if a request for electronic records either (1) is for a record normally issued only periodically, or (2) requires data compilation, extraction, or programming, costs will include the cost of producing the copy, including construction, programming and computer services. 37435 Fee Description Current Fee Proposed Fee Change Unit Notes 1 Appeal to Hearing Officer of Administrative Citation $25 $25 0.00%per appeal [a] 2 Appeal of an Administrative Decision to City Manager $250 $250 0.00%per appeal [a] 3 Appeal to Construction Board of Appeals $1,500 $1,500 0.00%per appeal [a] 4 Appeal to Planning Commission $1,500 $1,500 0.00%per appeal [a] 5 Appeal to City Council $1,500 $1,500 0.00%per appeal [a] City of La Quinta Master Fee Schedule Schedule of Appeal Fees [a] Depending on the subject of the appeal, specialized expertise may be solicited, at the expense of the applicant, for the purpose of providing input to the City Manager, Construction Board of Appeals, Planning Commission or City Council. 38436 Current Fees Proposed Fees Fee Description Class I (per season) Class II Class III Class IV Class I (per season) Class II Class III Class IV Change Notes SPORTS FACILITIES 1 Sports Complex Baseball Diamonds/ Football Field or La Quinta Park Baseball Diamonds (with or without field lights) $10 per resident/ $15 per non- resident $25/hour (per field) N/A N/A $10 per resident/ $15 per non- resident $25/hour (per field) N/A N/A 0.00% 2 La Quinta Park or Colonel Mitchell Paige Soccer Fields (with or without field lights) $10 per resident/ $15 per non- resident $25/hour (per field) N/A N/A $10 per resident/ $15 per non- resident $25/hour (per field) N/A N/A 0.00% 3 Sports Complex, La Quinta Park, and Colonel Mitchell Paige Sports Fields (per field) N/A N/A $25/hour ($40/hour with lights) $35/hour ($55/hour with lights) N/A N/A $25/hour ($40/hour with lights) $35/hour ($55/hour with lights) 0.00% 4 Sports Complex or La Quinta Park Snack Bar Use $200.00 N/A N/A N/A $200.00 N/A N/A N/A 0.00% 5 La Quinta Boys & Girls Club Gymnasium N/A $25/hour $35/hour $45/hour N/A $25/hour $35/hour $45/hour 0.00% 6 Tennis Courts/Pickleball Courts (per court)N/A $5/hour $5/hour $10/hour N/A $5/hour $5/hour $10/hour 0.00% PARKS 7 Civic Center Campus, Gazebo, Amphitheater (50 people or less) N/A $75/hour $125/hour $175/hour N/A $75/hour $125/hour $175/hour 0.00% 8 Civic Center Campus (Non-profit events with 100 people or more; TUP required) N/A $150/hour N/A N/A N/A $150/hour N/A N/A 0.00% 9 Cove Oasis Trailhead (50 people or less)N/A $75/hour $125/hour $175/hour N/A $75/hour $125/hour $175/hour 0.00% 10 Fritz Burns or La Quinta Park Party (50 people or less)N/A $50 (4 hours)$65 (4 hours)$90 (4 hours)N/A $50 (4 hours)$65 (4 hours)$90 (4 hours)0.00% 11 Fritz Burns or La Quinta Park (Non-profit events with 100 people or more; TUP required) N/A $50/hour N/A N/A N/A $50/hour N/A N/A 0.00% BUILDINGS 12 Wellness Center Multi-Purpose Room (max capacity is 200)$55/hour $75/hour $125/hour $175/hour $55/hour $75/hour $125/hour $175/hour 0.00% 13 Museum Meeting Room (Meetings only; max capacity is 65) N/A $50/hour $50/hour $50/hour N/A $50/hour $50/hour $50/hour 0.00% 14 Museum Meeting Room & Courtyard (max capacity is 150)N/A $75/hour $125/hour $175/hour N/A $75/hour $125/hour $175/hour 0.00% 15 Museum Meeting Room, Courtyard, & Upstairs Patio (max capacity is 175) N/A $100/hour $150/hour $200/hour N/A $100/hour $150/hour $200/hour 0.00% 16 Library Community Room (Small events/meetings with 60 people or less) N/A $50/hour $50/hour $50/hour N/A $50/hour $50/hour $50/hour 0.00% 17 Library Classroom (Meetings only; max capacity is 60)N/A $50/hour $50/hour $50/hour N/A $50/hour $50/hour $50/hour 0.00% 18 Wellness Center, Library Community Room, and Museum Kitchen $10/hour $20/hour $25/hour $30/hour $10/hour $20/hour $25/hour $30/hour 0.00% City of La Quinta Master Fee Schedule Schedule of Facility Use Fees 39437 Current Fees Proposed Fees Fee Description Class I (per season) Class II Class III Class IV Class I (per season) Class II Class III Class IV Change Notes City of La Quinta Master Fee Schedule Schedule of Facility Use Fees Current Fees Proposed Fees Fee Schange Notes 19 Wellness Center Multi-Purpose Room Museum Meeting Room & Courtyard Museum Meeting Room & Courtyard w/Upstairs Patio $500.00 $500.00 0.00% 20 La Quinta Park & Sports Complex snack bars $350.00 $350.00 0.00% 21 Civic Center Campus (Non-profit events with 100 people or more) $200.00 $200.00 0.00% 22 Museum Meeting Room Library Community Room Fritz Burns Tennis Courts (per court) Fritz Burns or La Quinta Park (Non-profit events w/ 100+ people) $100.00 $100.00 0.00% 23 Fritz Burns or La Quinta Park Party $50.00 $50.00 0.00% CLASSIFICATIONS Class I: 501(c) 3 recreation organizations serving LQ youth (18 and under) Class II: LQ non-profit organizations, community-based organizations, competitive youth sports leagues (DSUSD - Sports Complex Use Only) Class III: LQ residents (DSUSD - for all other facilities other than the Sports Complex) Class IV: LQ business and profit organizations; non-city residents, organizations, and businesses Library Classroom Cove Oasis Trailhead Civic Center Campus, Gazebo, Amphitheater (50 people or less) Sports Fields Boys & Girls Club Gym Library Classroom Cove Oasis Trailhead Civic Center Campus, Gazebo, Amphitheater (50 people or less) SECURITY DEPOSITS (Refundable upon post conditions after use) Sports Fields Boys & Girls Club Gym 40438 Current Fees Proposed Fees Fee Description Non-Profit All Others Non-Profit All Others Change Notes SILVERROCK EVENT SITE (4-Hour Minimum Rental) 1 Permit Processing Fee (per application)$118 $118 $122 $122 3.56% 2 Facility Rental Fee (per hour)$250 $300 $259 $311 3.56% 3 Security Deposit a) One Day Event $500 $500 $500 $500 0.00% b) Event Lasting Two or More Days $1,000 $1,000 $1,000 $1,000 0.00% 0.00% CLASSIFICATION Non-Profit: 501(c)3 tax organization. City of La Quinta Master Fee Schedule Schedule of SilverRock Event Site Facility Rental Fees 41439 Fee Description Current Fee Proposed Fee Change Notes Parking Lot / Open Space Use Fees [a];[b] 1 Daily Use Rate Per Space a) Per Hour Rate $1.50 $1.50 0.00%[c] b) Maximum Per Day $12 $12 0.00% 2 Daily Use Rate Per Area a) Per Quarter Acre i) Hourly Rate $47 $47 0.00%[c] ii) Maximum Per Day $375 $375 0.00% b) Per Acre i) Hourly Rate $188 $188 0.00%[c] ii) Maximum Per Day $1,500 $1,500 0.00% [a] Public property use rental is facilitated by obtaining the relevant use permit approval from the Planning Division. [c] Four-hour minimum. City of La Quinta Master Fee Schedule Use of Public Property - Parking Lots and Open Space [b] As part of permit review and review of potential impacts on the community and facilities, staff will determine if there is a need for a security deposit. Security deposit amount will be determined based on use requirements and will be refundable assuming conditions of rental/use are met. 42440 "Attachment 2" Listing of Fees Proposed to be Modified by an Amount Other than 3.56% CPI Adjustment 441 City of La Quinta Master Fee Schedule Update List of Exceptions to 3.56% CPI Adjustment Applied to City's Fee Schedule Fee Description Current Fee Proposed Fee Reason for Exception Planning Fees Landscape Plan 1 Final Landscape Plan $1,771 $2,084 Updated service time to reflect review provided by Fire Department. 2 Street Name Change $1,852 $2,084 Updated service time to reflect review provided by Fire Department. 3 Environmental Impact Report $8,855 $9,670 Updated service time to reflect review provided by Fire Department. 4 Specific Plan $10,680 $11,227 Updated service time to reflect review provided by Fire Department. Public Works Fees 1 Plan Review (First 3 Reviews): a) Rough Grading - Initial Sheet $1,489 $1,626 Updated service time to reflect review provided by Fire Department. b) Precise Grading - Commercial - Initial Sheet $1,811 $2,042 Updated service time to reflect review provided by Fire Department. c) Precise Grading - Tract Homes - Initial Sheet $1,047 $1,250 Updated service time to reflect review provided by Fire Department. d) Street Improvements - Initial Sheet $1,650 $1,876 Updated service time to reflect review provided by Fire Department. e) Sewer and Water - Initial Sheet $1,127 $1,334 Updated service time to reflect review provided by Fire Department. 2 Permit Inspection a) Sidewalk i) First 100 Lineal Feet $1,369 $917 Updated service time to reflect review provided by Public Works Department. ii) Each Additional 100 Lineal Feet $966 $500 Updated service time to reflect review provided by Public Works Department. iii) Last 100 Lineal Feet $322 $167 Updated service time to reflect review provided by Public Works Department. Fire Prevention Fees Construction-Related Fire Review and Inspection Fees 1 Residential Addition / Remodel $322 $167 Reduced fee. Updated service times for in-house and contract service providers. 2 New Single Family Dwelling (Access/Water)Bill hourly $167 Not a new fee. Create distinct fee to minimize use of misc. hourly billing. Fee will not apply for all submittals. Before applying fees, Fire Department will review project submittal to determine if review is necessary or if review fees have been collected as part of the development planning process. 3 Automatic Suppression System $805 $666 Reduced fee. Updated service times for in-house and contract service providers. 4 Kitchen Hood Suppression System Bill hourly $417 Not a new fee. Create distinct fee to minimize use of miscellaneous hourly billing. 5 Fire Alarm - Monitoring and Tenant Improvements bill hourly $417 Not a new fee. Create distinct fee to minimize use of miscellaneous hourly billing. 6 Fire Sprinkler Systems - Tract Master Plan Bill hourly $250 Not a new fee. Create distinct fee to minimize use of miscellaneous hourly billing. 1 442 City of La Quinta Master Fee Schedule Update List of Exceptions to 3.56% CPI Adjustment Applied to City's Fee Schedule Fee Description Current Fee Proposed Fee Reason for Exception 7 Fire Sprinkler Systems - Tract Production Home Bill hourly $167 Not a new fee. Create distinct fee to minimize use of miscellaneous hourly billing. 8 Fire Sprinkler Systems - Tenant Improvement bill hourly $500 Updated service times for in-house and contract service providers. 9 Private Fire Mains Bill hourly $666 Not a new fee. Create distinct fee to minimize use of miscellaneous hourly billing. 10 Energy Storage Systems n/a - new $334 New Fee to reflect updated Fire Code permitting requirements 11 Emergency Responder Radio Coverage n/a - new $500 New Fee to reflect updated Fire Code permitting requirements 12 AST - Fuel Storage Tank Bill hourly $334 Not a new fee. Create distinct fee to minimize use of miscellaneous hourly billing. 13 Fuel Dispensers Bill hourly $334 Not a new fee. Create distinct fee to minimize use of miscellaneous hourly billing. 14 Hazardous Materials - H-OCC Bill hourly $584 Not a new fee. Create distinct fee to minimize use of miscellaneous hourly billing. 15 High-piled Combustible Storage Bill hourly $584 Not a new fee. Create distinct fee to minimize use of miscellaneous hourly billing. 16 Solar PV Power System (Commercial)Bill hourly $334 Not a new fee. Create distinct fee to minimize use of miscellaneous hourly billing. 17 Special Event Structure/Tent Bill hourly $334 Not a new fee. Create distinct fee to minimize use of miscellaneous hourly billing. 18 Gas Detection System Bill hourly $334 Not a new fee. Create distinct fee to minimize use of miscellaneous hourly billing. Operational Permit 19 Exhibits & Tradeshows Bill hourly $250 Not a new fee. Create distinct fee to minimize use of miscellaneous hourly billing. Other 20 Pyrotechnic Permit (Review & Standby Charge)$725 $1,001 Updated service times for in-house and contract service providers. 21 Fire Permit Extensions (Admin Processing)n/a - new $83 New Fee to recover the costs of permit extension issuance. 1 Golf Cart Permit Fees Fees removed from schedule. Permits no longer required per LQMC. 2 443 444 "Attachment 3" Cost of Service Analysis For Fees Proposed to Be Added to Fee Schedule or Fees Modified by an Amount Other than the 3.56% CPI Adjustment 445 City of La Quinta User and Regulatory Fee Study Planning Fees Cost of Service Calculation Labor Time Hourly Rates Cost of Service Fee Description Avg. Planning Hours Avg. Fire Hours FBHR Planning FBHR Fire Target Hourly Rate Cost of Svc at FBHR Cost of Svc at Target Hrly Rate Current Fee Fee Type Current Cost Recovery Proposed Fee Fee Type Proposed Cost Recov 1 Final Landscape Plan 11.00 1.50 $210 $177 $167 $2,578 $2,084 $1,771 flat 69% $2,084 flat 81% 2 Street Name Change 11.50 1.00 $210 $177 $167 $2,595 $2,084 $1,852 flat 71% $2,084 flat 80% 3 Environmental Impact Report 55.00 3.00 $210 $177 $167 $12,094 $9,670 $8,855 hrly w/ min 73% $9,670 hrly w/ min 79% 4 Specific Plan 65.33 2.00 $210 $177 $167 $14,089 $11,227 $10,680 hrly w/ min 76% $11,227 hrly w/ min 79% Cost Recovery 446 City of La Quinta User and Regulatory Fee Study Public Works Fees Cost of Service Calculation Labor Time Hourly Rates Cost of Service Current Cost Recov. Proposed Recovery Fee Description Unit PW Time Fire Time Estimated Labor Time (Hours) Fully- Burd'nd Hrly Rate Targ'td Hrly Rate At Fully- Burd'nd Rate At Targ'td Hourly Rate Current Fee Current Cost Recovery Proposed Fee Proposed Cost Recovery Notes 1 Plan Review (First 3 Reviews): a) Rough Grading - Initial Sheet per sheet 9.25 0.50 9.75 185$ 167$ 1,807$ 1,626$ $ 1,489 82%1,626$ 90% b) Precise Grading - Commercial - Initial Sheet per sheet 11.25 1.00 12.25 185$ 167$ 2,271$ 2,042$ $ 1,811 80%2,042$ 90% c) Precise Grading - Tract Homes - Initial Sheet per sheet 6.50 1.00 7.50 185$ 167$ 1,390$ 1,250$ $ 1,047 75%1,250$ 90% d) Street Improvements - Initial Sheet per sheet 10.25 1.00 11.25 185$ 167$ 2,085$ 1,876$ $ 1,650 79%1,876$ 90% e) Sewer and Water - Initial Sheet per sheet 7.00 1.00 8.00 185$ 167$ 1,483$ 1,334$ $ 1,127 76%1,334$ 90% 2 Permit Inspection a) Sidewalk i) First 100 Lineal Feet 5.50 5.50 185$ 167$ 1,020$ 917$ $ 1,369 134%917$ 90% ii) Each Additional 100 Lineal Feet 3.00 3.00 185$ 167$ 556$ 500$ $ 966 174%500$ 90% iii) Last 100 Lineal Feet 1.00 1.00 185$ 167$ 185$ 167$ $ 322 174%167$ 90% 447 City of La Quinta User and Regulatory Fee Study Fire Prevention Fees Cost of Service Calculation - At Fully-Burdened Hourly Rate Labor Time (Hours)Rate Cost of Service Current Fee / Current Cost Recovery Rate Proposed Fee Recov. Fee Description Plan Review Permit / Insp. Total Hourly Rate Plan Review Permit / Insp. Total Plan Review Permit / Insp. Total Current Cost Recov. Target Hourly Rate Plan Review Permit / Insp. Total Target Cost Recov. Construction-Related Fire Review and Inspection Fees 1 Residential Addition / Remodel 0.50 0.50 1.00 x $177 = $89 $89 $177 $161 $161 $322 182% $167 $83 $83 $167 94% 2 New Single Family Dwelling (Access/Water)0.50 0.50 1.00 x $177 = $89 $89 $177 bill hourly bill hourly bill hourly 94% $167 $83 $83 $167 94% 3 Automatic Suppression System 2.00 2.00 4.00 x $177 = $354 $354 $708 bill hourly bill hourly bill hourly 94% $167 $333 $333 $667 94% 4 Kitchen Hood Suppression System 1.50 1.00 2.50 x $177 = $266 $177 $443 bill hourly bill hourly bill hourly 94% $167 $250 $167 $417 94% 5 Fire Alarm - Monitoring and Tenant Improvements 1.50 1.00 2.50 x $177 = $266 $177 $443 bill hourly bill hourly bill hourly 94% $167 $250 $167 $417 94% 6 Fire Sprinkler Systems - Tract Master Plan 1.50 - 3.50 x $177 = $266 $0 $266 bill hourly bill hourly bill hourly 94% $167 $250 $250 94% 7 Fire Sprinkler Systems - Tract Production Home - 1.00 3.50 x $177 = $0 $177 $177 bill hourly bill hourly bill hourly 94% $167 $167 $167 94% 8 Fire Sprinkler Systems - Tenant Improvement 1.00 2.00 3.00 x $177 = $177 $354 $531 bill hourly bill hourly bill hourly 94% $167 $167 $333 $500 94% 9 Private Fire Mains 2.00 2.00 4.00 x $177 = $354 $354 $708 bill hourly bill hourly bill hourly 94% $167 $333 $333 $667 94% 10 Energy Storage Systems 1.00 1.00 2.00 x $177 = $177 $177 $354 n/a n/a n/a 0% $167 $167 $167 $333 94% 11 Emergency Responder Radio Coverage 1.50 1.50 3.00 x $177 = $266 $266 $531 n/a n/a n/a 0% $167 $250 $250 $500 94% 12 AST - Fuel Storage Tank 1.00 1.00 2.00 x $177 = $177 $177 $354 bill hourly bill hourly bill hourly 94% $167 $167 $167 $333 94% 13 Fuel Dispensers 1.00 1.00 2.00 x $177 = $177 $177 $354 bill hourly bill hourly bill hourly 94% $167 $167 $167 $333 94% 14 Hazardous Materials - H-OCC 1.50 2.00 3.50 x $177 = $266 $354 $620 bill hourly bill hourly bill hourly 94% $167 $250 $333 $584 94% 15 High-piled Combustible Storage 1.50 2.00 3.50 x $177 = $266 $354 $620 bill hourly bill hourly bill hourly 94% $167 $250 $333 $584 94% 16 Solar PV Power System (Commercial)1.00 1.00 2.00 x $177 = $177 $177 $354 bill hourly bill hourly bill hourly 94% $167 $167 $167 $333 94% 17 Special Event Structure/Tent 1.00 1.00 2.00 x $177 = $177 $177 $354 bill hourly bill hourly bill hourly 94% $167 $167 $167 $333 94% 18 Gas Detection System 1.00 1.00 2.00 x $177 = $177 $177 $354 bill hourly bill hourly bill hourly 94% $167 $167 $167 $333 94% Operational Permit 19 Exhibits & Tradeshows 0.50 1.00 1.50 x $177 = $89 $177 $266 bill hourly bill hourly bill hourly 94% $167 $83 $167 $250 94% Other 20 Pyrotechnic Permit (Review & Standby Charge)1.00 5.00 6.00 x $177 = $177 $885 $1,063 $403 $322 $725 68% $167 $167 $834 $1,000 94% 21 Fire Permit Extensions (Admin Processing)n/a n/a 0.50 x $177 = n/a n/a $89 n/a n/a n/a n/a $167 n/a n/a $83 94% 448 ATTACHMENT 4449 450 City of La Quinta CITY COUNCIL MEETING: August 3, 2021 STAFF REPORT AGENDA TITLE: ADOPT A RESOLUTION APPROVING SITE DEVELOPMENT PERMIT 2021-0003 (SDP 2013-924, AMENDMENT 2) TO AMEND SIGNATURE AT PGA WEST CONDOMINIUM RESIDENTIAL PLANS; CEQA: THE PROJECT IS CONSISTENT WITH PREVIOUSLY CERTIFIED SUBSEQUENT ENVIRONMENTAL IMPACT REPORT COMPLETED FOR EDEN ROCK AT PGA WEST SPECIFIC PLAN LOCATION: WITHIN THE PGA WEST SPECIFIC PLAN AREA RECOMMENDATION Adopt a resolution approving new architectural plan set for condominiums for Signature at PGA West within the Eden Rock at PGA West Specific Plan Area and find the project consistent with previously certified Subsequent Environmental Impact Report. EXECUTIVE SUMMARY Site Development Permit 2013-924 (SDP 2013-924) was approved on December 3, 2013, which included approval of 130 single family residential detached and 100 condominium units within the central area of PGA West. A total of 14 condominium units have been constructed but the project has not been recently active. The applicant has proposed an amendment to SDP 2013-924, for three (3) new plan types and change in building types for the remaining condominium units (Attachment 1). FISCAL IMPACT – None BACKGROUND/ANALYSIS The Signature at PGA West project, approved in December 2013, is for a 130 single family detached and 100 condominium unit residential development within the Tourist Commercial zone (Attachment 2). The approval included the overall site, architectural, and landscaping design of all of the residential units. The project was amended and approved earlier in 2021 to change the architectural plan types for the single-family residential units, changing the square footages, architecture, and changing to mostly 1-story plans. PUBLIC HEARING ITEM NO. 3 451 The condominium units were approved as multiple buildings with three or four units attached within each building, ranging in size from 1,458 sf to 2,261 sf per unit (Attachment 3). The applicant is proposing to revise the design for the remaining 86 condominium units to be made up of 60 detached units and 13 duplex units, ranging in size from 1,562 sf to 2,444 sf (Attachment 4). The applicant is proposing three (3) plan types for the units, each with three (3) different elevations. The buildings will incorporate Santa Barbara, Spanish Colonial, and Tuscany architectural styles, which are compatible with the existing and previously approved architectural styles of the condominium units as well as the existing and approved architectural styles of the single family residential detached units. The project proposes no change in number of total units, development standards, lot sizes, parking spaces, or circulation. The applicant is proposing the building design changes due to market changes. According to the applicant, the desire in the residential market is to provide more privacy, building separation and useable outdoor living spaces for each prospective owner. The proposed SDP Amendment is solely for amending of the architecture, landscaping, and building layout of the condominium units. Land use review, including zoning review of the Tourist Commercial uses, is not being considered as part of this amendment and has already been previously approved. The project meets all requirements under the City of La Quinta Municipal Code and the Eden Rock Specific Plan. AGENCY AND PUBLIC REVIEW Public Agency Review This request was sent to all applicable City departments and all applicable comments have been adequately addressed and/or incorporated in the recommended Conditions of Approval. Public Notice The public hearing notice was advertised in The Desert Sun newspaper on July 23, 2021, and was sent to property owners and occupants within a 500-foot radius of the project site. No comments have been received as of this date. The PGA West Fairways Association Board of Directors has reviewed and approved of the proposed changes to the plan types. Planning Commission Review At its regular meeting of July 13, 2021, the Planning Commission recommended Council approval of the proposed amendment. 452 ENVIRONMENTAL REVIEW The Design and Development Department has determined that the proposed project is within and consistent with the Eden Rock at PGA West Specific Plan Subsequent Environmental Impact Report EA 2006-562 (SCH #2007061056) certified by the La Quinta City Council on April 15, 2008. Prepared by: Carlos Flores, Senior Planner Approved by: Danny Castro, Design and Development Director Attachments: 1. Project Information 2. Vicinity Map 3. SDP 2013-924 Plan Set 4. SDP 2021-0003 Plan Set 453 CITY COUNCIL RESOLUTION 2021 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A SITE DEVELOPMENT PERMIT AMENDMENT FOR NEW CONDOMINIUM PLANS FOR SIGNATURE AT PGA WEST AND FINDING THE PROJECT CONSISTENT WITH SUBSEQUENT ENVIRONMENTAL IMPACT REPORT CERTIFIED FOR EDEN ROCK AT PGA WEST CASE NUMBERS: SITE DEVELOPMENT PERMIT 2021-0003 (SDP 2013-924, AMENDMENT 2) APPLICANT: WOODBRIDGE PACIFIC WHEREAS, the City Council of the City of La Quinta, California did, on the 3rd day of August 2021, hold a duly noticed Public Hearing to consider a request by Woodbridge Pacific for approval of amendments to the approved single family residential condominium architectural plans for Signature at PGA West development, generally located, within the PGA West Specific Plan, Planning Area III, more particularly described as: Tract 36537 WHEREAS, previous to said Public Hearing, the Planning Commission of the City of La Quinta did, on July 13, 2021, hold a duly noticed public hearing, and after review and consideration of this item, and hearing all public testimony, adopt Planning Commission Resolution 2021-006 to recommend to the City Council adoption of said amendment; and WHEREAS, the Design and Development Department published a public hearing notice in The Desert Sun newspaper on July 23, 2021, as prescribed by the Municipal Code. Public hearing notices were also mailed to all property owners within 500 feet of the site; and Site Development Permit 2021-0003 (SDP 2013-924, Amd 2) WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory findings pursuant to Section 9.210.010 of the Municipal Code to justify approval of said Site Development Permit: 454 City Council Resolution 2021 - Site Development Permit 2021-0003 (SDP 2013-924, Amendment 2) Signature at PGA West Amendment August 3, 2021 Page 2 of 4 1.Consistency with General Plan The proposed development is consistent with the General Plan land use designation of Tourist Commercial. The City’s General Plan policies relating to Tourist Commercial permits residential development that include single family residential. Under Amendment 6 to the PGA West Specific Plan, this residential community is integrated into the existing Tourist Commercial land use as set forth in the Specific Plan. 2.Consistency with Zoning Code and PGA West Specific Plan (SP 83- 002) The proposed development, as conditioned, is consistent with the development standards of the City’s Zoning Code and the PGA West Specific Plan, as amended in terms of project location, architectural style, and standards. 3.Compliance with CEQA The La Quinta Design and Development Department has determined that this project is within the Eden Rock at PGA West Specific Plan, which had a Subsequent Environmental Impact Report EA 2006-562 (SCH #2007061056) certified by the La Quinta City Council on April 15, 2008, and is consistent with this analysis. 4.Architectural Design The architecture and layout of the project is compatible with, and not detrimental to, the existing surrounding residential land uses, and is consistent with the development standards in the Municipal Code. The units are concluded to be appropriate for the proposed locations, and supplemental design elements appropriately enhance the architecture of the buildings. The architecture and layout of the project is compatible with the subject specific plan. The architecture is compatible with the existing units within the development, including the entire PGA West development, incorporating similar architectural styles, materials, and features. 5.Site Design The site design of the project is compatible with surrounding development and with the quality of design prevalent in the City. No site design is proposed to be changed as part of this amendment. 455 City Council Resolution 2021 - Site Development Permit 2021-0003 (SDP 2013-924, Amendment 2) Signature at PGA West Amendment August 3, 2021 Page 3 of 4 6. Landscape Design The proposed project is consistent with the landscaping standards and plant palette and implements the standards for landscaping and aesthetics established in the General Plan and Zoning Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That the above recitations are true and constitute the Findings of the City Council in this case; SECTION 2. That the above project be determined by the City Council to be consistent with previously certified Subsequent Environmental Impact Report for Eden Rock at PGA West Specific Plan (EA 2006-562); SECTION 3. That it does hereby approve of Site Development Permit 2021- 0003 (SDP 2013-924, Amendment 2) for the reasons set forth in this Resolution and subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the City of La Quinta City Council, held on this the 3rd day of August 2021, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 456 City Council Resolution 2021 - Site Development Permit 2021-0003 (SDP 2013-924, Amendment 2) Signature at PGA West Amendment August 3, 2021 Page 4 of 4 ____________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ____________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 457 CITY COUNCIL RESOLUTION 2021- DRAFT CONDITIONS OF APPROVAL SITE DEVELOPMENT PERMIT 2021-0003 (SDP 2013-924 AMENDMENT 2) SIGNATURE AT PGA WEST ADOPTED: AUGUST 3, 2021   GENERAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta (“City”), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. Site Development Permit 2021-0003 (SDP 2013-924 Amendment 2) shall comply with all applicable conditions and/or mitigation measures for the following related approval: Site Development Permit 2020-0006 Site Development Permit 2013-924 Specific Plan 83-002 and all subsequent amendments (PGA West Specific Plan, including Amendment #6: Eden Rock at PGA West) Tract Map 36537 Development Agreement 2006-011 Environmental Assessment 2006-562; Subsequent EIR SCH #2007061056 3. In the event of any conflict(s) between approval conditions and/or provisions of these approvals, the Design and Development Director shall adjudicate the conflict by determining the precedence. 4. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies, if required:  Riverside County Fire Marshal  La Quinta Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Water Quality Management Plan (WQMP) Exemption Form – Whitewater River Region, Improvement Permit)  Design & Development Department  Riverside Co. Environmental Health Department  Coachella Valley Unified School District  Coachella Valley Water District (CVWD) 458 CITY COUNCIL RESOLUTION 2021- DRAFT CONDITIONS OF APPROVAL SITE DEVELOPMENT PERMIT 2021-0003 (SDP 2013-924 AMENDMENT 2) SIGNATURE AT PGA WEST ADOPTED: AUGUST 3, 2021    Imperial Irrigation District (IID)  California Water Quality Control Board (CWQCB)  State Water Resources Control Board  SunLine Transit Agency  SCAQMD Coachella Valley The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When these requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvement plans for City approval. 459 PROJECT INFORMATION CASE NUMBERS: SITE DEVELOPMENT PERMIT 2021-0003 (SDP 2013- 924 AMENDMENT 2) APPLICANT: WOODBRIDGE PACIFIC PROPERTY OWNER: WOODBRIDGE PACIFIC & CALWEST COMMUNITIES REQUESTS: ADOPT A RESOLUTION APPROVING SITE DEVELOPMENT PERMIT 2021-0003 (SDP 2013-924 AMENDMENT 2) TO AMEND ORIGINALLY APPROVED SIGNATURE AT PGA WEST CONDOMINIUM PLANS LOCATION: BOUNDED BY PGA BOULEVARD ON THE SOUTH AND WEST, PGA STADIUM COURSE AND CLUBHOUSE TO THE NORTH AND EAST GENERAL PLAN DESIGNATION: TOURIST COMMERCIAL ZONING DESIGNATION: TOURIST COMMERCIAL SURROUNDING ZONING/LAND USES: NORTH: LOW DENSITY RESIDENTIAL/GOLF COURSE; EXISTING RESIDENTIAL DEVELOPMENT/GOLF COURSE SOUTH: LOW DENSITY RESIDENTIAL/GOLF COURSE; EXISTING RESIDENTIAL DEVELOPMENT/GOLF COURSE EAST: LOW DENSITY RESIDENTIAL/GOLF COURSE; EXISTING RESIDENTIAL DEVELOPMENT/GOLF COURSE WEST: LOW DENSITY RESIDENTIAL/GOLF COURSE; EXISTING RESIDENTIAL DEVELOPMENT/GOLF COURSE ATTACHMENT 1 460 ATTACHMENT 2 461 ATTACHMENT 3462 463 464 465 466 467 468 469 470 471 472 473 474 475 476 477 478 479 480 481 482 483 SHEET INDEX: ARCHITECTURAL - PLANS & ELEVATIONS COVER SHEET & INDEX A-1 A-2 A-3 A-4 TOWNHOMES La Quinta, CA Cover Sheet / Index C-1 PLAN 1 FRONT ELEVATIONS A-5 A-6 PLOT PLAN SITE PLAN P-1 C-1 LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020027 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 5/4/21 PLAN 1A FLOOR PLANS PLAN 1A ELEVATIONS - REAR & SIDE A-7 A-8 A-9 A-10 A-11 A-12 A-13 A-14 A-15 A-16 A-17 A-18 A-19 A-20 A-21 A-22 A-23 A-24 A-25 A-26 A-27 A-28 E-1A COLORED ELEVATION - PLAN 1A E-1B COLORED ELEVATION - PLAN 1B E-1C COLORED ELEVATION - PLAN 1C E-2A COLORED ELEVATION - PLAN 2A E-2B COLORED ELEVATION - PLAN 2B E-2C COLORED ELEVATION - PLAN 2C E-2&3 DUP A COLORED ELEVATION - PLAN 2&3 DUPLEX A E-2&3 DUP B COLORED ELEVATION - PLAN 2&3 DUPLEX B E-2&3 DUP C COLORED ELEVATION - PLAN 2&3 DUPLEX C E-3 DUP A COLORED ELEVATION - PLAN 3 DUPLEX A E-3 DUP B COLORED ELEVATION - PLAN 3 DUPLEX B E-3 DUP C COLORED ELEVATION - PLAN 3 DUPLEX C ARCHITECTURAL - COLORED ELEVATIONS LA QUINTA PLAN 1B FLOOR PLANS PLAN 1B ELEVATIONS - REAR & SIDE PLAN 1C FLOOR PLANS PLAN 1C ELEVATIONS - REAR & SIDE PLAN 2 FRONT ELEVATIONS PLAN 2A FLOOR PLANS PLAN 2A ELEVATIONS - REAR & SIDE PLAN 2B FLOOR PLANS PLAN 2B ELEVATIONS - REAR & SIDE PLAN 2C FLOOR PLANS PLAN 2C ELEVATIONS - REAR & SIDE PLAN 2&3 DUPLEX FRONT ELEVATIONS PLAN 2&3 DUPLEX-A FLOOR PLANS PLAN 2&3 DUPLEX-A ELEVATIONS - REAR & SIDE PLAN 2&3 DUPLEX-B FLOOR PLANS PLAN 2&3 DUPLEX-B ELEVATIONS - REAR & SIDE PLAN 2&3 DUPLEX-C FLOOR PLANS PLAN 2&3 DUPLEX-C ELEVATIONS - REAR & SIDE PLAN 3 DUPLEX FRONT ELEVATIONS PLAN 3 DUPLEX-A FLOOR PLANS PLAN 3 DUPLEX-A ELEVATIONS - REAR & SIDE PLAN 3 DUPLEX-B FLOOR PLANS PLAN 3 DUPLEX-B ELEVATIONS - REAR & SIDE PLAN 3 DUPLEX-C FLOOR PLANS PLAN 3 DUPLEX-C ELEVATIONS - REAR & SIDE PLOT PLANP-2 PLOT PLANP-3 PLOT PLANP-4 P-1 PARKING ANALYSIS F-1 FIRE ACCESS L-1 LANDSCAPE PLAN ATTACHMENT 4 484 LOT 94 GGGGGGGGGGGGGG GGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGG G G G G G G G G G G G G G G G G G G GG G G G G G G G 52 51 50 49 48 47 REDSTO N E W A Y ROYAL OAKS WAY1 2 3 4 5 6 7 1920 21 18 53 54 55 56 57 46 45 58 CLUBHOUSE EXISTING CONDOMINIUM 25' 18'EX. DRIVEWAY4' 4' EX. 4' PUE EX. E/P EX. PARKING STALLS25'4'EX. 4' PUE EX. E/P EX. C/L 4'37' 10' 10'EX. 10' PUE EX. CURB 25'4'4'EX. 4' PUE EX. E/P Plan 2A Plan 2C Plan 3B Plan 3B Plan 1A Plan 2B Plan 2C Plan 2BPlan 1APlan 2B Plan 1C 11'13.2'11.1'8'5'5'11' 10'5.1'5'24.2'12.3'10.6'11.6'16.7' 17'5.5'8.1' 12.4'5'5'5'16.6'16.3'16.3'9.7'5'5.5'10.7'17.6'16.9'37' 28' 36' 10'10'5'10'13.2'11.8'5'8.3' 34200 Bob Hope Drive, Rancho Mirage, CA 92270 760.320.9811 msaconsultinginc.com MSA CONSULTING, INC. > PLANNING > CIVIL ENGINEERING > LAND SURVEYING LA QUINTA TOWNHOMES @ PGA WEST SDP SITE PLAN WOODBRIDGE PACIFIC GROUP, LLC APRIL 4, 2021 1 of 4 Sheet Index Map N.T.S. PGA BOULEVARDPGA BOULEVARDSHEET 1 Proposed and Existing Masonry Wall SHEET 2 SHEET 3 SHEET 4 ROYAL OAKS WAYSIGNATURE WAY CHAMPIONS WAY PLATIN U M WAYISLEWORT H 28 27 26 2524232221201918171615141312 11 10 9 8 7 6 5 4 57 56 55 54 53 52 51 50 49 48 47 46 45 44 43 42 40 39 38 31 30 29 28 27 36 35 34 33 32 41 82 83 84 85 86 87888990919218192021 22 23 24 25 26 37 38 1 2 3 4 5 6 8 9 10 11 12 13 14 15 61 62 63 64 65 66 67 68 69 70 71 72 7 29 30 31 32 33 34 35 36 37 58 59 601 2 3 1716 73 74 75 76 77 78 79 80 81 CLUBHOUSE Plan Matrix Plan 1: Plan 3: 31 Units 14 Units Total: 86 Units Note: 1. Duplex Plan 2 & 3: 10 Duplex Buildings 2. Duplex Plan 3 & 3: 2 Duplex Buildings 3. Building Setbacks will need to be reviewed 4. Existing Condominium Lot Lines will need to be confirmed and possibly adjusted to new unit plotting. and approved by City. 5. Existing utilities and site improvements will need to be field verified and surveyed for accurate locations before final design. SDP SITE PLAN DATA TABLE ASSESSOR'S PARCEL NUMBERS:775-400-074, 775-401-005, 775-401-061, 775-401-075, 775-401-076, EXHIBIT DATE: MAY 4, 2021 EXISTING ZONING: PROPOSED ZONING: EXISTING GENERAL PLAN LAND USE: PROPOSED GENERAL PLAN LAND USE: SPECIFIC PLAN SPECIFIC PLAN SPECIFIC PLAN EXHIBIT PREPARER: ADDRESS: MSA CONSULTING, INC. 34200 BOB HOPE DRIVE RANCHO MIRAGE, CALIFORNIA 92270 CONTACT:PAUL SEPULVEDA TELEPHONE:(760) 320-9811 REVISIONS NO. DATE SPECIFIC PLAN IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA LEGAL DESCRIPTION: DESCRIPTION TRACT NO. 36537-1 & -2, BEING A SUBDIVISION OF PARCEL 2 AS SHOWN BY LOT LINE ADJUSTMENT NO. 2004-411, AS RECORDED ON OCTOBER 8, 2004 AS INSTRUMENT NO. 2004-0803272 OF OFFICIAL APPLICANT / ADDRESS: CONTACT: 27271 LAS RAMBLAS, STE#100 MISSION VIEJO, CALIFORNIA 92691 STEVE CARROLL WOODBRIDGE PACIFIC GROUP, LLC TELEPHONE:(949) 254-5299 LAND OWNER: FOR APPROVED TRACT MAP NO. 36537-1 & -2 LA QUINTA TOWNHOMES @ PGA WEST PROJECT NAME: RECORDS, RIVERSIDE COUNTY, CALIFORNIA, NORTHWEST 1/4, SECTION 21, TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN. EXISTING LAND USE: PROPOSED LAND USE: VACANT AND EXISTING TOWNHOMES TOWNHOMES INDEX SHEET Existing Sewer Line Existing Water Line Existing Dry Utilities Existing Storm Drain Existing Right-Of-Way Existing Lot Line Existing Public Utility Easement Existing Project Boundary Existing Water Meter Existing Sewer Line Lateral Building Setbacks Existing Irrigation Existing Gas Legend: Townhome Number78 Proposed A/C Unit Plan 2: 41 Units & 775-410-040, 775-411-011, 775-420-041 VICINITY MAP NTS AVENUE 58 WEISKOPF MADISON ST.JEFFERSONNICKL A US JACK SPANISH BAYAVENUE 54 AIRPORT BOULEVARD MONROE ST.PGA BLVD.PGA WEST PROJECT SITE Legend:(Continued)R:\2215\Woodbridge\Acad\Planning\Exhibits\Plot Plan\2215 Overall Preliminary Condo Plot Plan.dwg, 5/4/2021 8:08:02 AM, ddewegeli, MSA Consulting, Inc.485 LOT 95 PLATIN U M W AY G G G G G G G G G G G G G G G GGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGG G G G G G G G G GGGG G G G G G G G G G G GGGG G G G G G G G G GGG47 SIGNATURE WAY KIAWAH ISLAND REDSTO N E W A YROYAL OAKS WAY5 6 7 1920 8 9 10 11 12 13 14 32 31 30 29 28272625242322 1516 1718 46 45 44 43 42 41 40 39 38 37 36 35 37' 10'10'EX. 10' PUE EX. CURB 25'4'4'EX. 4' PUE EX. E/P 25'EX. 4' PUE EX. E/P 4'37'10'EX. 10' PUE EX. R/W & BACK OF CURB EX. R/W & BACK OF CURB EX. C/L Plan 1A Plan 2B Plan 2C Plan 2BPlan 1APlan 2B Plan 1C 5.1'5'24.2'12.3'10.6'11.6'16.7' 17'5.5'8.1' 12.4'5'5'5'16.6'16.3'16.3'9.7'5'5.5'17.6'16.9'37' 28' 36' 10'10'5'Plan 2A Plan 1B Plan 2C Plan 1A Plan 2B Plan 1C Plan 2A Plan 3APlan 2A Plan 2C Plan 1C Plan 1A Plan 2C Plan 1B Plan 2C Plan 3B Plan 2BPlan 1CPlan 2APlan 1BPlan 2C 12.7'13.5'13.6 ' 1 1 . 9 ' 1 0 . 8 ' 1 1 . 3 '12.8'8.3'8.5'13' 8.7'8' 13' 11.8'5'5.1'5'5' 5 ' 5 . 2 ' 5' 10'5'10.1' 8.1'19.7'20.5'20.7'20.9'20.7'20.7'20.9'21'20.2'18.7'8' 8' 8.2' 8' 9.3' 8' 8' 8' 5. 4 ' 2 0 . 3 ' 27'5.1'5.2'5'5'5'5'18.9'18.9'18.8'18.9'18.3'20.8'1 9 ' 8.3' 1 0 . 8 ' 13.8'20.7'22.3 '6.5'5'21.1' 18.8'23'20.9'5.1'18.9'34200 Bob Hope Drive, Rancho Mirage, CA 92270 760.320.9811 msaconsultinginc.com MSA CONSULTING, INC. > PLANNING > CIVIL ENGINEERING > LAND SURVEYING LA QUINTA TOWNHOMES @ PGA WEST SDP SITE PLAN WOODBRIDGE PACIFIC GROUP, LLC APRIL 4, 2021 2 of 4 Sheet Index Map N.T.S. PGA BOULEVARDPGA BOULEVARDSHEET 1 Legend: Proposed and Existing Masonry Wall 33 Existing Sewer Line Existing Water Line Existing SCE and Joint Trench Utilities Existing Storm Drain Existing Right-Of-Way Existing Lot Line Existing Public Utility Easement Existing Tract 32233-4 Boundary Existing Gas Line Existing Irrigation Line SHEET 2 SHEET 3 SHEET 4 ROYAL OAKS WAYSIGNATURE WAY CHAMPIONS WAY PLATIN U M WAYISLEWORT H 28 27 26 2524232221201918171615141312 11 10 9 8 7 6 5 4 57 56 55 54 53 52 51 50 49 48 47 46 45 44 43 42 40 39 38 31 30 29 28 27 36 35 34 33 32 41 82 83 84 85 86 87888990919218192021 22 23 24 25 26 37 38 1 2 3 4 5 6 8 9 10 11 12 13 14 15 61 62 63 64 65 66 67 68 69 70 71 72 7 29 30 31 32 33 34 35 36 37 58 59 601 2 3 1716 73 74 75 76 77 78 79 80 81 CLUBHOUSE Unit Number R:\2215\Woodbridge\Acad\Planning\Exhibits\Plot Plan\2215 Overall Preliminary Condo Plot Plan.dwg, 5/4/2021 8:06:23 AM, ddewegeli, MSA Consulting, Inc.486 ROYAL OAKS WAYLOT 93 LOT 96 GG G G G G G G G G G G G G G G G G G G G G G G G G G G G G GGGGGGGGGGG GGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGSIGNATURE W A Y SIGNATURE WAY WHISPER ROCK WAY WHISPER R O C K W A Y 29 28272625242322 33343536373839 4041 42 43 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 59 60 21 20 19 18 92 91 90 89 88 87 45 44 46 47 37'10'EX. 10' PUE EX. R/W & BACK OF CURB EX. R/W & BACK OF CURB EX. C/L 4'25'4'EX. 4' PUE EX. E/P EX. E/P4'25'4'EX. 4' PUE EX. E/P EX. LOT LINE EX. LOT LINE EX. R/W 4' 25' 4' 4'25'4'EX. DRIVEWAY4'25'4' 18' 25' 4'LOT 131 Plan 1B Plan 2C Plan 3B Plan 2BPlan 1CPlan 2APlan 1BPlan 2C 20.9'20.7'20.7'20.9'21'20.2'9.3' 8'8' 5. 4 ' 2 0 . 3 ' 27' Plan 1A Plan 1BPlan 2CPlan 2APlan 1BPlan 2CPlan 3C Plan 3BPlan 2B Plan 2A Plan 1B Plan 1C Plan 2A Plan 1B Plan 2C Plan 1C Plan 3B Plan 2B Plan 3C Plan 2C Plan 1A Plan 1C Plan 2B Plan 2A Plan 3A Plan 1B Plan 1A Plan 3C Plan 3C Plan 3A Plan 2A Plan 2B Plan 1C Plan 1A Plan 2C Plan 1B Plan 2A 18.9'18.9'18.8'18.9'18.8'18.3'20.8'5'19'18.5'18.8'18.5'18.5'18.9'8.5' 8' 10.4' 10.8' 13.6' 26.4'5'5'5'5'5'5'5'21.9'8.9'17.3'5'5'5.7'5'5'5'5'14.9' 7.7' 8' 9.9' 9.5'12.9'12' 21.5' 30.3' 33.1' 39.8' 14.9' 9.5'8'19.5'8'8'13.4'5' 5' 5' 5'19.6'8'8'15.6'5' 5' 5' 5' 20.3' 18.4' 18.6'7.2'8'8'19.9'5' 5' 5' 5' 18.1'8'5'8'5'11.1'1.1'5' 5' 5'8'29.7'11.7'10' 37'18.2' 37'23'20.9'5' 5'14'20.1' 18.2' 5' 5' 5'19'18.2'9'37. 6 '13.6'29.8'18.9'34200 Bob Hope Drive, Rancho Mirage, CA 92270 760.320.9811 msaconsultinginc.com MSA CONSULTING, INC. > PLANNING > CIVIL ENGINEERING > LAND SURVEYING LA QUINTA TOWNHOMES @ PGA WEST SDP SITE PLAN WOODBRIDGE PACIFIC GROUP, LLC APRIL 4, 2021 3 of 4 Sheet Index Map N.T.S. PGA BOULEVARDPGA BOULEVARDSHEET 1 SHEET 2 SHEET 3 SHEET 4 ROYAL OAKS WAYSIGNATURE WAY CHAMPIONS WAY PLATIN U M WAYISLEWORT H 28 27 26 2524232221201918171615141312 11 10 9 8 7 6 5 4 57 56 55 54 53 52 51 50 49 48 47 46 45 44 43 42 40 39 38 31 30 29 28 27 36 35 34 33 32 41 82 83 84 85 86 87888990919218192021 22 23 24 25 26 37 38 1 2 3 4 5 6 8 9 10 11 12 13 14 15 61 62 63 64 65 66 67 68 69 70 71 72 7 29 30 31 32 33 34 35 36 37 58 59 601 2 3 1716 73 74 75 76 77 78 79 80 81 CLUBHOUSE Legend: Proposed and Existing Masonry Wall 33 Existing Sewer Line Existing Water Line Existing SCE and Joint Trench Utilities Existing Storm Drain Existing Right-Of-Way Existing Lot Line Existing Public Utility Easement Existing Tract 32233-4 Boundary Existing Gas Line Existing Irrigation Line Unit Number R:\2215\Woodbridge\Acad\Planning\Exhibits\Plot Plan\2215 Overall Preliminary Condo Plot Plan.dwg, 5/4/2021 8:06:47 AM, ddewegeli, MSA Consulting, Inc.487 G G G G G GGGGGGG G G G G G G G G G G G G G G G G G G GGGGGG GGGGGGGGGGGGGGGGGGGGGGGGGGGSIGN A T U R E W A Y WHISPER ROC K W A Y WHISP E R R O C K W A Y 44 45 46 47 484950 51 52 53 54 55 56 57 58 59 60 61 62 63 64 31 30 29 28 26 25 24 23 22 66 67 65 21 20 19 68 69 70 71 72 73 43 42 41 74 4'25'4'EX. R / W EX. 4' PU E EX. E/P 4'25'4' 25'4.5' 18'4'18' 25'4.5'EX. DRIVEWAYEX. PARKING STALLSEX. DRIVEWAYEX. DR IVEWAY 4' 25' 4'18.5'18.8'18.5'18.5'18.9'18.4'10' 8.5' 8' 10.4' 10.8' 13.6'5'5'5'5'5'5'5'5'18.1'8'5'8'5'11.1'1.1'5' 5' 5'8'29.7'11.7'Plan 3C Plan 2C Plan 1A Plan 1C Plan 2B Plan 2A Plan 3A Plan 2B Plan 3B Plan 1C Plan 2B Plan 1A Plan 2CPlan 3A Plan 2A Plan 1C Plan 2B Plan 1A Plan 2C Plan 3C Plan 2A Plan 1B Plan 2C Plan 2A Plan 1C Plan 2B Plan 1A Plan 2C Plan 1B Plan 2A Plan 1C Plan 1B Plan 2A Plan 2B 8'5'5'5'8.1' 13.7' 8.3'5.3'16.1'5.4'5'13.8'5'11.3' 13.5' 5' 10.2' 5' 5'18.2'8'8'13.6 ' 23.4 ' 28.2 '37.1'33.4'42.2'32.9'49.1'33.7 '23.3'19.1'8'8'14.4'32.5' 24.8' 10' 5' 5' 5'10.5'10.1'5' 5' 5' 18.2' 5' 5'14'20.1' 18.2' 5' 5' 5'19' 18.2'9' 37.6'13.6 '29.8' 22.6'20'34200 Bob Hope Drive, Rancho Mirage, CA 92270 760.320.9811 msaconsultinginc.com MSA CONSULTING, INC. > PLANNING > CIVIL ENGINEERING > LAND SURVEYING LA QUINTA TOWNHOMES @ PGA WEST SDP SITE PLAN WOODBRIDGE PACIFIC GROUP, LLC APRIL 4, 2021 4 of 4 Sheet Index Map N.T.S. PGA BOULEVARDPGA BOULEVARDSHEET 1 SHEET 2 SHEET 3 SHEET 4 ROYAL OAKS WAYSIGNATURE WAY CHAMPIONS WAY PLATIN U M WAYISLEWORT H 28 27 26 2524232221201918171615141312 11 10 9 8 7 6 5 4 57 56 55 54 53 52 51 50 49 48 47 46 45 44 43 42 40 39 38 31 30 29 28 27 36 35 34 33 32 41 82 83 84 85 86 87888990919218192021 22 23 24 25 26 37 38 1 2 3 4 5 6 8 9 10 11 12 13 14 15 61 62 63 64 65 66 67 68 69 70 71 72 7 29 30 31 32 33 34 35 36 37 58 59 601 2 3 1716 73 74 75 76 77 78 79 80 81 CLUBHOUSE Legend: Proposed and Existing Masonry Wall 33 Existing Sewer Line Existing Water Line Existing SCE and Joint Trench Utilities Existing Storm Drain Existing Right-Of-Way Existing Lot Line Existing Public Utility Easement Existing Tract 32233-4 Boundary Existing Gas Line Existing Irrigation Line Unit Number EX. 4' PUE EX. E/P EX. LOT LINE R:\2215\Woodbridge\Acad\Planning\Exhibits\Plot Plan\2215 Overall Preliminary Condo Plot Plan.dwg, 5/4/2021 8:07:11 AM, ddewegeli, MSA Consulting, Inc.488 LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020010 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 5/4/2021 PLAN 1A E-1A Scheme 1 489 LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020010 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 5/4/2021 PLAN 1B E-1B Scheme 2 490 LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020010 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 5/4/2021 PLAN 1C E-1C Scheme 3 491 LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020010 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 5/4/2021 PLAN 2A E-2A Scheme 4 492 LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020010 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 5/4/2021 PLAN 2B E-2B Scheme 5 493 LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020010 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 5/4/2021 PLAN 2C E-2C Scheme 6 494 LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020010 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 5/4/2021 PLAN 2&3 DUPLEX A E-2&3 DUP-A Scheme 10 495 LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020010 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 5/4/2021 PLAN2&3 DUPLEX B E-2&3 DUP-B Scheme 11 496 LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020010 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 5/4/2021 PLAN2&3 DUPLEX C E-2&3 DUP-C Scheme 12 497 LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020010 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 5/4/2021 PLAN 3-DUPLEX A E-3DUP-A Scheme 7 498 LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020010 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 5/4/2021 PLAN 3 DUPLEX B E-3DUP-B Scheme 8 499 LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020010 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 5/4/2021 PLAN 3 DUPLEX C E-3DUP-C Scheme 9 500 9'-1"9'-1" 22'-11 1/2"T.O.ST.P.T.PF.F9'-1"9'-1"T.O.ST.P.T.PF.F1A1B1C1D1GT.O.S9'-1"9'-1" 22'-11 1/2"T.P.T.PF.F9'-1"9'-1"T.O.ST.P.T.PF.F2A2B2C2D2G2E2F2DT.O.ST.P.9'-1"9'-1" 22'-11 1/2"T.PF.F9'-1"9'-1"T.O.ST.P.T.PF.F3A3B3C3D3G3E3DTUSCANYSANTA BARBARASPANISH COLONIALPLAN 1BPLAN 1APLAN 1CFRONT ELEVATIONS0418LA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 5/4/21A-1501 502 9'-1"T.O.S T.P 9'-1"9'-1"T.O.S T.P F.F. T.P 1A 1B1C 1G T.O.S9'-1"9'-1"T.P. T.P F.F T.O.S T.P 1A1B1C 1G 22'-11 1/2"T.O.S 9'-1"9'-1"T.P. T.P. F.F.9'-1"9'-1"T.O.S T.P. T.P. F.F. 1A1B1C1C 1G REAR ELEVATION ELEVATIONS 0 82 16 LEFT SIDE ELEVATION RIGHT SIDE ELEVATION PLAN 1A LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020027 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 5/4/21 SPANISH COLONIAL A-3 503 504 T.O.ST.P9'-1" 9'-1"9'-1"T.O.ST.PF.F.T.P2A2B2C2G2F2ET.O.S9'-1"9'-1"T.P.T.PF.F2A2E2C2G2FT.O.S9'-1"9'-1"T.P.22'-11 1/2"T.P.F.F.3'-6" 9'-1"9'-1"T.O.ST.P.T.P.F.F.2A2B2C2C2GELEVATIONS08216REAR ELEVATIONLEFT SIDE ELEVATIONRIGHT SIDE ELEVATIONLA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 5/4/21PLAN 1BTUSCANYA-5505 506 9'-1"T.O.ST.P9'-1"9'-1"T.O.ST.P.F.F.T.P.3A3B3C3G3ET.O.S9'-1"9'-1"T.P.T.PF.F9'-1"T.O.ST.P3A3E3C3G T.O.S9'-1"9'-1"T.P.22'-11 1/2"T.P.F.F.9'-1"9'-1"T.O.ST.P.T.P.F.F.3A3B3C3C3GELEVATIONS08216REAR ELEVATIONLEFT SIDE ELEVATIONRIGHT SIDE ELEVATIONLA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 5/4/21PLAN 1CSANTA BARBARAA-7507 T.O.S T.P.23'-5"9'-1"9'-1"T.P. F.F9'-1"9'-1"T.O.S T.P. T.P. F.F 4A4B4C 4D 4G4D 23'-5"9'-1"9'-1"T.O.S T.P. T.P. F.F T.O.S T.P. T.P. F.F 5A5B5C 5D 5G 5E 5F 5D23'-5"9'-1"9'-1"T.O.S T.P. T.P. F.F 9'-1"9'-1"T.O.S T.P. T.P. F.F 6A6B6C 6D 6G 6E 6D TUSCANY SANTA BARBARA SPANISH COLONIAL PLAN 2BPLAN 2A PLAN 2C ELEVATIONS 0 41 8 LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020027 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 4/27/21 A-8 508 WDUP 17 R 2-CAR GARAGEKITCHENLAUNDRY/CRAFTS10'-7" X 10'-6"W.I..C.POWDERMASTERBATHDININGLIVINGMASTERBEDROOM12'-0" X 15'-0"VEN-H T CHWALL-LOWWNDW-DO OR WALL-HTC H VEN-L OWWALLWALL-HID N SOFF- H TC H VEN-H I GH OVHDOPTN FLCH DSGN - F UR N SOFF- E DG E PLUM CBNT- S TR S APPLPRCHGUIDDSGN - RM N MWALL-CON C ABVBELWPLUM - H TC H DSGN - D IM S NOTEWALL-HTC H -C ON C DSGN - D IM S P R ES ACCE S S 000DSGN - T EX TWALL-FUR R TEXT _XFIR S T ELECT R IC A L 30'-0"62'-0" DN 17 R VEN-H T CHWALL-LOWWNDW-DO OR WALL-HTC H VEN-L OWWALLWALL-HID N SOFF- H TC H VEN-H I GH OVHDOPTN FLCH DSGN - F UR N SOFF- E DG E PLUM CBNT- S TR S APPLPRCHGUIDDSGN - RM N MWALL-CON C BELW AREA- 2 AREA- 3 NOTE AREA- 4 AREA- 5WALL-HTC H -C ON C DSGN - D IM S P R ES 000DSGN - T EX TWALL-FUR R TEXT _XSEC ON D ELECT R IC A L BONUS ROOM15'-7" X 15'-9"BEDROOM 210'-10" X 13'-3"BEDROOM 313'-2" X 11'-3"BATH 217'-8 1/2"HIPHIPRIDGE RIDGEHIPHIPVALLEYHIPRIDGE HIPHIPHIPVALLEYHIPRIDGE 1ST FLOOR PLANFLOOR PLANSPLAN 2A1,960 SFROOF PLANROOF PITCH = 5:122ND FLOOR PLAN084161,246 SF714 SFA-9LA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 5/4/21509 T.O.S 9'-1"9'-1"T.P. F.F. T.P.9'-1"9'-1"T.O.S T.P. F.F. T.P. 4A 4B4C 4G 9'-1"T.O.S 9'-1"T.P. F.F. T.P.9'-1"9'-1"T.O.S T.P. F.F. T.P. 4A4B4C 4G T.O.S 9'-1"9'-1"T.P. F.F T.P 23'-5"9'-1"9'-1"T.O.S T.P. F.F T.P 4A4B4C 4G 4C REAR ELEVATION ELEVATIONS 0 82 16 LEFT SIDE ELEVATION LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020027 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 4/27/21 RIGHT SIDE ELEVATION PLAN 2A SPANISH COLONIAL A-10 510 WDUP 17 R 2-CAR GARAGEKITCHENLAUNDRY/CRAFTS10'-7" X 10'-6"W.I..C.POWDERMASTERBATHDININGLIVINGMASTERBEDROOM12'-0" X 15'-0"VEN-H T CHWALL-LOWWNDW-DO ORWALL-HTC H VEN-L OWWALLWALL-HID N SOFF- H TC H VEN-H I GH OVHDOPTN FLCH DSGN - F UR N SOFF- E DG E PLUM CBNT- S TR S APPLPRCHGUIDDSGN - RM N MWALL-CON C ABVBELWPLUM - H TC H DSGN - D IM S NOTEWALL-HTC H -C ON C DSGN - D IM S P R ES ACCE S S 000DSGN - T EX TWALL-FUR R TEXT _XFIR S T ELECT R IC A L 30'-0"62'-0" DN 17 R VEN-H T CHWALL-LOWWNDW-DO ORWALL-HTC H VEN-L OWWALLWALL-HID N SOFF- H TC H VEN-H I GH OVHDOPTN FLCH DSGN - F UR N SOFF- E DG E PLUM CBNT- S TR S APPLPRCHGUIDDSGN - RM N MWALL-CON C BELW AREA- 2 AREA- 3 NOTE AREA- 4 AREA- 5WALL-HTC H -C ON C DSGN - D IM S P R ES ACCE S S 000DSGN - T EX TWALL-FUR R TEXT _XSEC ON D ELECT R IC A L BONUS ROOM15'-7" X 15'-9"BEDROOM 210'-10" X 13'-3"BEDROOM 313'-2" X 11'-3"BATH 2RIDGE RIDGEHIPHIPVALLEYHIPHIPHIPHIP RIDGEVALLEYVALLEYRIDGE RIDGEHIP 1ST FLOOR PLANFLOOR PLANSPLAN 2B1,960 SFROOF PLANROOF PITCH = 5:122ND FLOOR PLAN084161,246 SF714 SFA-11LA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 5/4/21511 9'-1"9'-1"T.O.ST.P.F.F.T.P.9'-1"9'-1"T.O.ST.P.F.F.T.P.5A5B5C5G5E5F9'-1"9'-1"T.O.ST.P.F.F.T.P.9'-1"9'-1"T.O.ST.P.F.F.T.P.5A5E5C5G5F9'-1"9'-1" 23'-5"T.O.ST.P.F.FT.PT.O.ST.P.F.FT.P5A5B5C5G5CELEVATIONS08216REAR ELEVATIONLEFT SIDE ELEVATIONRIGHT SIDE ELEVATIONLA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 4/27/21PLAN 2BTUSCANYA-12512 WDUP 17 R 2-CAR GARAGEKITCHENLAUNDRY/CRAFTS10'-7" X 10'-6"W.I..C.POWDERMASTERBATHDININGLIVINGMASTERBEDROOM12'-0" X 15'-0"VEN-H T CHWALL-LOWWNDW-DO ORWALL-HTC H VEN-L OWWALLWALL-HID N SOFF- H TC H VEN-H I GH OVHDOPTN FLCH DSGN - F UR N SOFF- E DG E PLUM CBNT- S TR S APPLPRCHGUIDDSGN - RM N MWALL-CON C ABVBELWPLUM - H TC H DSGN - D IM S NOTEWALL-HTC H -C ON C DSGN - D IM S P R ES ACCE S S 000DSGN - T EX TWALL-FUR R TEXT _XFIR S T ELECT R IC A L 30'-0"62'-0" DN 17 R VEN-H T CHWALL-LOWWNDW-DO ORWALL-HTC H VEN-L OWWALLWALL-HID N SOFF- H TC H VEN-H I GH OVHDOPTN FLCH DSGN - F UR N SOFF- E DG E PLUM CBNT- S TR S APPLPRCHGUIDDSGN - RM N MWALL-CON C BELW AREA- 2 AREA- 3 NOTE AREA- 4 AREA- 5WALL-HTC H -C ON C DSGN - D IM S P R ES ACCE S S 000DSGN - T EX TWALL-FUR R TEXT _XSEC ON D ELECT R IC A L BONUS ROOM15'-7" X 15'-9"BEDROOM 210'-10" X 13'-3"BEDROOM 313'-2" X 11'-3"BATH 2HIPHIPRIDGE RIDGEHIPHIPVALLEYHIPRIDGE HIPHIPHIPVALLEYHIPRIDGE 1ST FLOOR PLANFLOOR PLANSPLAN 2C1,960 SFROOF PLANROOF PITCH = 5:122ND FLOOR PLAN084161,246 SF714 SFA-13LA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 5/4/21513 9'-1"9'-1"T.O.ST.P.F.F.T.P.9'-1"9'-1"T.O.ST.P.F.F.T.P.6A6B6C6G6E9'-1"9'-1"T.O.ST.P.F.F.T.P.9'-1"9'-1"T.O.ST.P.F.F.T.P.6A6E6C6G 9'-1"9'-1" 23'-5"T.O.ST.P.F.FT.P9'-1"9'-1"T.O.ST.P.F.FT.P6A6B6C6GELEVATIONS08216REAR ELEVATIONLEFT SIDE ELEVATIONRIGHT SIDE ELEVATIONLA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 4/27/21PLAN 2CSANTA BARBARAA-14514 T.O.S 23'-6 1/4"13'-3 1/4"T.O.S 9'-1"T.P. 10A10B10C10D 10G 10D T.O.S T.P.23'-6 1/4"9'-1"9'-1"9'-1"T.P. F.F. T.O.S T.P. 11A11B11C11D11D11F11E 11G T.O.S13'-1"23'-6 1/4"9'-1"9'-1"9'-1"T.O.S T.P. T.P. T.P. F.F. T.P. 12A12B12C12D12D12E12E 12G TUSCANY SANTA BARBARA SPANISH COLONIAL PLAN 2, 3 DUPLEX BPLAN 2, 3 DUPLEX A PLAN 2, 3 DUPLEX C ELEVATIONS 0 41 8 LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020027 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 5/4/21 A-15 PLAN 2C PLAN 3C PLAN 2A PLAN 3A PLAN 2B PLAN 3B 515 W DWDUP 17 R VEN-HT C H WALL-LO W WNDW-D OO R WALL-H T CH VEN-LO W WALLWALL-H I DN VEN-HIG H OVHDOPTN FLCH DSGN-F U RN SOFF-E D GE PLUM CBNT-S T RS APPLPRCHGUIDDSGN-R MN M WALL-C O NC ABVBELWPLUM-H T CH NOTEWALL-H T CH - CO N C DSGN-D I MS PR E S ACCESS000DSGN-T E XT WALL-F U RR TEXT _XFIRSTELECTR I CA L 2-CAR GARAGEKITCHENLAUNDRY/CRAFTS10'-7" X 10'-6"W.I..C.POWDERMASTERBATHDININGLIVINGMASTERBEDROOM12'-0" X 15'-0"2-CAR GARAGEKITCHENW.I..C.MASTERBATHDININGLIVINGMASTERBEDROOM12'-0" X 15'-0"POWDERLAUNDRYBEDROOM 212'-0" X 13'-2"VEN-HT C H WALL-LO W WNDW-D OO R WALL-H T CH VEN-LO W WALLWALL-H I DN SOFF-H T CH VEN-HIG H OVHDOPTN FLCH DSGN-F U RN SOFF-E D GE PLUM CBNT-S T RS APPLPRCHGUIDDSGN-R MN M WALL-C O NC ABVBELWPLUM-H T CH AREA-2AREA-3NOTEAREA-4AREA-5WALL-H T CH - CO N C DSGN-D I MS PR E S ACCESS000DSGN-T E XT WALL-F U RR TEXT _XSECO ND _XFIRSTELECTR I CA L 30'-0"60'-0"30'-0"62'-0" DN17 R BONUS ROOM15'-7" X 15'-9"BEDROOM 210'-10" X 13'-3"BEDROOM 313'-2" X 11'-3"BATH 2RIDGE RIDGEHIP HIPHIPHIPVALLEYVALLEYHIPHIP VALLEYHIPRIDGERIDGERIDGEHIPVALLEYHIPRIDGERIDGEVALLEYVALLEYVALLEY 1ST FLOOR PLANFLOOR PLANSPLAN 2&3-DUPLEX-A3,173 SFROOF PLANROOF PITCH = 5:12084162,459 SF2ND FLOOR PLAN714 SFA-16LA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 5/4/21PLAN 2APLAN 3A516 9'-1"9'-1"T.P. T.P. T.O.S F.F.9'-1"9'-1"T.P. T.P. T.O.S F.F. 10A 10C 10B 10G 9'-1"9'-1"T.O.S T.P. T.O.S T.P. 10A10B 10C 10G 9'-1"9'-1"23'-6 1/4"T.O.S T.P. F.F. T.P. T.O.S T.P.9'-1"10A 10B10C 10G REAR ELEVATION ELEVATIONS 0 82 16 LEFT SIDE ELEVATION RIGHT SIDE ELEVATION LA QUINTA - CA. LA QUINTA TOWNHOMES 949.261.2070 20250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660 HANNOUCHE ARCHITECTS SAMIR HANNOUCHE, ARCHITECT COPYRIGHTC PROJECT # 2020027 Preliminary WoodBridge Pacific Group, LLC 27271 LAS RAMBLAS, STE #100 MISSION VIEJO, CA 92691 949-348-8162 DATE: 5/4/21 PLAN 2, 3 DUPLEX A SPANISH COLONIAL A-17 PLAN 3A PLAN 2A PLAN 3A PLAN 2A 517 W DWDUP 17 R VEN-HT C H WALL-LO W WNDW-D OO R WALL-H T CH VEN-LO W WALLWALL-H I DN VEN-HIG H OVHDOPTN FLCH DSGN-F U RN SOFF-E D GE PLUM CBNT-S T RS APPLPRCHGUIDDSGN-R MN M WALL-C O NC ABVBELWPLUM-H T CH NOTEWALL-H T CH - CO N C DSGN-D I MS PR E S ACCESS000DSGN-T E XT WALL-F U RR TEXT _XFIRSTELECTR I CA L 2-CAR GARAGEKITCHENLAUNDRY/CRAFTS10'-7" X 10'-6"W.I..C.POWDERMASTERBATHDININGLIVINGMASTERBEDROOM12'-0" X 15'-0"2-CAR GARAGEKITCHENW.I..C.MASTERBATHDININGLIVINGMASTERBEDROOM12'-0" X 15'-0"POWDERLAUNDRYBEDROOM 212'-0" X 13'-2"VEN-HT C H WALL-LO W WNDW-D OO R WALL-H T CH VEN-LO W WALLWALL-H I DN SOFF-H T CH VEN-HIG H OVHDOPTN FLCH DSGN-F U RN SOFF-E D GE PLUM CBNT-S T RS APPLPRCHGUIDDSGN-R MN M WALL-C O NC ABVBELWPLUM-H T CH AREA-2AREA-3NOTEAREA-4AREA-5WALL-H T CH - CO N C DSGN-D I MS PR E S ACCESS000DSGN-T E XT WALL-F U RR TEXT _XSECO ND _XFIRSTELECTR I CA L 30'-0"60'-0"30'-0"62'-0" DN17 R BONUS ROOM15'-7" X 15'-9"BEDROOM 210'-10" X 13'-3"BEDROOM 313'-2" X 11'-3"BATH 2RIDGE RIDGE HIPVALLEYVALLEYHIPRIDGE RIDGERIDGEHIPVALLEYRIDGEVALLEYVALLEYRIDGEVALLEYVALLEY 1ST FLOOR PLANFLOOR PLANSPLAN 2&3-DUPLEX-B3,174 SFROOF PLANROOF PITCH = 5:12084162,460 SF2ND FLOOR PLAN714 SFA-18LA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 5/4/21PLAN 2BPLAN 3B518 9'-1"9'-1" 9'-1"T.O.ST.P.T.O.ST.P.F.F.T.P.9'-1"F.F.T.P.11A11C11B11G11E11F9'-1" 9'-1"T.O.ST.P.T.O.ST.P.11A11C11B11G11E11F9'-1"9'-1" 9'-1"T.O.ST.P.T.O.ST.P.F.F.23'-6 1/4"T.P.11A11B11C11G11BELEVATIONS08216REAR ELEVATIONLEFT SIDE ELEVATIONRIGHT SIDE ELEVATIONLA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 5/4/21PLAN 2, 3 DUPLEX BTUSCANYA-19PLAN 3BPLAN 2BPLAN 2BPLAN 3B519 W DWDUP 17 RVEN-HTC HWALL-LO WWNDW-D O OR WALL-HT C H VEN-LOWWALLWALL-HID N VEN-HIG H OVHDOPTN FLCH DSGN-FU RNSOFF-ED G E PLUM CBNT-ST R S APPLPRCHGUIDDSGN-RM NMWALL-CO NC ABVBELWPLUM-HT C H NOTEWALL-HT C H- C ON C DSGN-DI M S P RE S ACCESS000DSGN-TE X TWALL-FU R R TEXT _XFIRSTELECTRI C AL 2-CAR GARAGEKITCHENLAUNDRY/CRAFTS10'-7" X 10'-6"W.I..C.POWDERMASTERBATHDININGLIVINGMASTERBEDROOM12'-0" X 15'-0"2-CAR GARAGEKITCHENW.I..C.MASTERBATHDININGLIVINGMASTERBEDROOM12'-0" X 15'-0"POWDERLAUNDRYBEDROOM 212'-0" X 13'-2"VEN-HTC HWALL-LO WWNDW-D O OR WALL-HT C H VEN-LOWWALLWALL-HID N SOFF-HT C HVEN-HIG H OVHDOPTN FLCH DSGN-FU RNSOFF-ED G E PLUM CBNT-ST R S APPLPRCHGUIDDSGN-RM NMWALL-CO NC ABVBELWPLUM-HT C H AREA-2AREA-3NOTEAREA-4AREA-5WALL-HT C H- C ON C DSGN-DI M S P RE S ACCESS000DSGN-TE X TWALL-FU R R TEXT _XSECON D_XFIRSTELECTRI C AL 30'-0"60'-0"30'-0"62'-0" DN17 R BONUS ROOM15'-7" X 15'-9"BEDROOM 210'-10" X 13'-3"BEDROOM 313'-2" X 11'-3"BATH 2RIDGE RIDGE HIPHIPHIPVALLEYVALLEYVALLEYVALLEY HIPRIDGERIDGERIDGEHIPVALLEYRIDGERIDGEVALLEYVALLEY 1ST FLOOR PLANFLOOR PLANSPLAN 2&3-DUPLEX-C3,173 SFROOF PLANROOF PITCH = 5:12084162,459 SF2ND FLOOR PLAN714 SFA-20LA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 5/4/21PLAN 2CPLAN 3C520 9'-1"9'-1" 23'-6 1/4" 9'-1"T.O.ST.P.T.O.ST.P.F.F.T.P.12A12B12C12G12B9'-1"9'-1"T.O.ST.P.T.P.F.F.T.O.ST.P.T.P.F.F.9'-1"9'-1"12A12C12B12G12E9'-1" 9'-1"T.O.ST.P.T.O.ST.P.12A12C12B12G12EELEVATIONS08216REAR ELEVATIONLEFT SIDE ELEVATIONRIGHT SIDE ELEVATIONLA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 5/4/21PLAN 2, 3 DUPLEX CSANTA BARBARAA-21PLAN 3CPLAN 2CPLAN 2CPLAN 3C521 522 W D W D 2-CAR GARAGEKITCHENMASTERBATHDININGLIVINGMASTERBEDROOM12'-0" X 15'-0"POWDERLAUNDRYBEDROOM 212'-0" X 13'-2"W.I.C.LIVINGMASTERBEDROOM12'-0" X 15'-0"DININGKITCHENW.I.C.MASTERBATHBEDROOM 212'-0" X 13'-2"LAUNDRY2-CAR GARAGEPOWDER30'-0"60'-0"30'-0"60'-0"HIPVALLEYVALLEY HIPRIDGERIDGEHIPHIPHIPHIPRIDGEVALLEYHIPHIPVALLEYRIDGEVALLEYVALLEY 1ST FLOOR PLANFLOOR PLANSPLAN 3-DUPLEX-A2,444 SFROOF PLANROOF PITCH = 5:12084162,444 SFA-23LA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 5/4/21PLAN 3ARPLAN 3A523 524 W D W D 2-CAR GARAGEKITCHENMASTERBATHDININGLIVINGMASTERBEDROOM12'-0" X 15'-0"POWDERLAUNDRYBEDROOM 212'-0" X 13'-2"W.I.C.LIVINGMASTERBEDROOM12'-0" X 15'-0"DININGKITCHENW.I.C.MASTERBATHBEDROOM 212'-0" X 13'-2"LAUNDRY2-CAR GARAGEPOWDER30'-0"60'-0"30'-0"60'-0"VALLEYVALLEYRIDGERIDGERIDGEVALLEYVALLEYRIDGEVALLEYVALLEY 1ST FLOOR PLANFLOOR PLANSPLAN 3-DUPLEX-B2,444 SFROOF PLANROOF PITCH = 5:12084162,444 SFA-25LA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 5/4/21PLAN 3BRPLAN 3B525 9'-1"T.O.ST.P.T.O.ST.P.9'-1"8A8B8C8E8F8G8G9'-1" 9'-1"T.O.ST.P.T.O.ST.P.8E8F8B8C8A8G9'-1" 9'-1"T.O.ST.P.T.O.ST.P.8A8B8C8GELEVATIONS08216REAR ELEVATIONLEFT SIDE ELEVATIONRIGHT SIDE ELEVATIONLA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 4/27/21PLAN 3 DUPLEX BTUSCANYA-26526 W D W D 2-CAR GARAGEKITCHENMASTERBATHDININGLIVINGMASTERBEDROOM12'-0" X 15'-0"POWDERLAUNDRYBEDROOM 212'-0" X 13'-2"W.I.C.LIVINGMASTERBEDROOM12'-0" X 15'-0"DININGKITCHENW.I.C.MASTERBATHBEDROOM 212'-0" X 13'-2"LAUNDRY2-CAR GARAGEPOWDER30'-0"60'-0"30'-0"60'-0"HIPVALLEYVALLEYHIPRIDGERIDGERIDGEVALLEYVALLEYRIDGEVALLEYVALLEY 1ST FLOOR PLANFLOOR PLANSPLAN 3-DUPLEX-C2,444 SFROOF PLANROOF PITCH = 5:12084162,444 SFA-27LA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 5/4/21PLAN 3CRPLAN 3C527 9'-1"T.O.ST.P.T.O.ST.P.9A9B9C9G9G9E9'-1" 9'-1"T.O.ST.P.T.O.ST.P.9A9B9C9E9G9'-1" T.O.ST.P.T.O.ST.P.9'-1"9A9B9C9GELEVATIONS08216REAR ELEVATIONLEFT SIDE ELEVATIONRIGHT SIDE ELEVATIONLA QUINTA - CA.LA QUINTA TOWNHOMES949.261.207020250 SW ACACIA ST. #145 NEWPORT BEACH, CA 92660HANNOUCHEARCHITECTSSAMIR HANNOUCHE, ARCHITECTCOPYRIGHTCPROJECT # 2020027PreliminaryWoodBridge Pacific Group, LLC27271 LAS RAMBLAS, STE #100MISSION VIEJO, CA 92691949-348-8162DATE: 4/27/21PLAN 3 DUPLEX CSANTA BARBARAA-28528 PLATIN U M W A Y CHAMPIONS WAY ROYAL OAKS WAYPLATINUM WAYPLATIN U M W A YPGA BOULEVARDEX. CONDOMINIUM SIGNATURE WAY SIGNATURE WAY WHISPER ROCK WAY W H I S P E R R O C K W A Y KIAWAH ISLAND REDSTO N E W A Y ROYAL OAKS WAY70 Plan 3 69 Plan 2 68 Plan 1 73 Plan 2 72 Plan 2 71 Plan 3 74 Plan 1 R E D S T O N E W A Y 65 Plan 2 66 Plan 3 67 Plan 1 62 Plan 2 63 Plan 1 64 Plan 2 59 Plan 3 60 Plan 2 61 Plan 1 58 Plan 2 57 Plan 1 56 Plan 2 55 Plan 3 54 Plan 2 53 Plan 1 52 Plan 2 51 Plan 2 50 Plan 1 49 Plan 2 48 Plan 1 47 Plan 2 46 Plan 1 45 Plan 2 44 Plan 1 43 Plan 1 42 Plan 2 41 Plan 2 40 Plan 3 39 Plan 3 38 Plan 2 37 Plan 1 36 Plan 2 35 Plan 2 34 Plan 1 33 Plan 1 83 Plan 1 84 Plan 2 85 Plan 1 86 Plan 279 Plan 3 80 Plan 2 81 Plan 2 82 Plan 175 Plan 1 76 Plan 1 77 Plan 3 78 Plan 3 22 Plan 2 23 Plan 1 24 Plan 2 25 Plan 1 26 Plan 2 27 Plan 3 28 Plan 2 29 Plan 1 30 Plan 2 31 Plan 1 32 Plan 1 21 Plan 1 20 Plan 2 19 Plan 1 18 Plan 2 17 Plan 2 16 Plan 2 15 Plan 3 14 Plan 2 13 Plan 1 12 Plan 2 11 Plan 1 10 Plan 29 Plan 18 Plan 27 Plan 26 Plan 2 5 Plan 1 4 Plan 3 3 Plan 3 2 Plan 2 1 Plan 2 EX. CONDOMINIUM EX. CONDOMINIUM EX. CONDOMINIUM PGA B O ULE V AR D CLUBHOUSE 2 3 4 5 10 6 7 9 12 11 13 57 54 58 56 55 47 50 48 49 51 52 27 26 30 28 29 31 32 33 34 444645 43 42 38 41 40 39 37 36 86 92 91 90 89 88 87 84 85 82 83 79 81 80 71 70 73 72 74 181920 21 24 22 23 25 30 93 131 94 8 35 26 31 59 53 95 601 95 96 39 34200 Bob Hope Drive, Rancho Mirage, CA 92270 760.320.9811 msaconsultinginc.com MSA CONSULTING, INC. > PLANNING > CIVIL ENGINEERING > LAND SURVEYING OVERALL TOWNHOME PARKING ANALYSIS: PGA WEST SIGNATURE WOODBRIDGE PACIFIC GROUP, LLC MAY 4, 2021 1 of 1 Sheet Index Map N.T.S. PGA BOULEVARDPGA BOULEVARDROYAL OAKS WAYSIGNATURE WAY CHAMPIONS WAY PLATIN U M WAYISLEWORT H 28 27 26 2524232221201918171615141312 11 10 9 8 7 6 5 4 57 56 55 54 53 52 51 50 49 48 47 46 45 44 43 42 40 39 38 31 30 29 28 27 36 35 34 33 32 41 82 83 84 85 86 87888990919218192021 22 23 24 25 26 37 38 1 2 3 4 5 6 8 9 10 11 12 13 14 15 61 62 63 64 65 66 67 68 69 70 71 72 7 29 30 31 32 33 34 35 36 37 58 59 601 2 3 1716 73 74 75 76 77 78 79 80 81 CLUBHOUSE PARKING ANALYSIS LEGEND CONDOMINIUM LOTS # OF SPACES SPECIFIC PLAN PARKING REQUIREMENTS: EXISTING 2 BEDROOM CONDOMINIUMS = 1.5 COVERED PARKING PER UNIT:14 STALLS PROPOSED 3 BEDROOM CONDOMINIUMS = 2 COVERED PARKING PER UNIT:172 STALLS TOTAL PARKING REQUIRED:236 STALLS RESIDENCE PARKING EXISTING RESIDENCE PARKING 172 STALLS 26 STALLS 197 STALLS PARKING PROVIDED 395 STALLS GUEST PARKING PARKING PROVIDED: GUEST PARKING = 0.5 PER UNIT:50 STALLS R:\2215\Woodbridge\Acad\Planning\Exhibits\SDP\2215 Parking Analysis Exhibit - Condo.dwg, 5/4/2021 4:11:52 PM, ddewegeli, MSA Consulting, Inc.529 PLATIN U M W A Y CHAMPIONS WAY ROYAL OAKS WAYPLATINUM WAYPLATIN U M W A YPGA BOULEVARDEX. CONDOMINIUM SIGNATURE WAY SIGNATURE WAY WHISPER ROCK WAY W H I S P E R R O C K W A Y KIAWAH ISLAND REDSTO N E W A Y ROYAL OAKS WAY70 Plan 3 69 Plan 2 68 Plan 1 73 Plan 2 72 Plan 2 71 Plan 3 74 Plan 1 R E D S T O N E W A Y 65 Plan 2 66 Plan 3 67 Plan 1 62 Plan 2 63 Plan 1 64 Plan 2 59 Plan 3 60 Plan 2 61 Plan 1 58 Plan 2 57 Plan 1 56 Plan 2 55 Plan 3 54 Plan 2 53 Plan 1 52 Plan 2 51 Plan 2 50 Plan 1 49 Plan 2 48 Plan 1 47 Plan 2 46 Plan 1 45 Plan 2 44 Plan 1 43 Plan 1 42 Plan 2 41 Plan 2 40 Plan 3 39 Plan 3 38 Plan 2 37 Plan 1 36 Plan 2 35 Plan 2 34 Plan 1 33 Plan 1 83 Plan 1 84 Plan 2 85 Plan 1 86 Plan 279 Plan 3 80 Plan 2 81 Plan 2 82 Plan 175 Plan 1 76 Plan 1 77 Plan 3 78 Plan 3 22 Plan 2 23 Plan 1 24 Plan 2 25 Plan 1 26 Plan 2 27 Plan 3 28 Plan 2 29 Plan 1 30 Plan 2 31 Plan 1 32 Plan 1 21 Plan 1 20 Plan 2 19 Plan 1 18 Plan 2 17 Plan 2 16 Plan 2 15 Plan 3 14 Plan 2 13 Plan 1 12 Plan 2 11 Plan 1 10 Plan 29 Plan 18 Plan 27 Plan 26 Plan 2 5 Plan 1 4 Plan 3 3 Plan 3 2 Plan 2 1 Plan 2 EX. CONDOMINIUM EX. CONDOMINIUM EX. CONDOMINIUM PGA B O ULE V AR D CLUBHOUSE 2 3 4 5 10 6 7 9 12 11 13 57 54 58 56 55 47 50 48 49 51 52 27 26 30 28 29 31 32 33 34 444645 43 42 38 41 40 39 37 36 86 92 91 90 89 88 87 84 85 82 83 79 81 80 71 70 73 72 74 181920 21 24 22 23 25 30 93 131 94 8 35 26 31 59 53 96 95 601 95 96 39 34200 Bob Hope Drive, Rancho Mirage, CA 92270 760.320.9811 msaconsultinginc.com MSA CONSULTING, INC. > PLANNING > CIVIL ENGINEERING > LAND SURVEYING OVERALL TOWNHOME FIRE ACCESS: PGA WEST SIGNATURE WOODBRIDGE PACIFIC GROUP, LLC MAY 4, 2021 1 of 1 Sheet Index Map N.T.S. PGA BOULEVARDPGA BOULEVARDROYAL OAKS WAYSIGNATURE WAY CHAMPIONS WAY PLATIN U M WAYISLEWORT H 28 27 26 2524232221201918171615141312 11 10 9 8 7 6 5 4 57 56 55 54 53 52 51 50 49 48 47 46 45 44 43 42 40 39 38 31 30 29 28 27 36 35 34 33 32 41 82 83 84 85 86 87888990919218192021 22 23 24 25 26 37 38 1 2 3 4 5 6 8 9 10 11 12 13 14 15 61 62 63 64 65 66 67 68 69 70 71 72 7 29 30 31 32 33 34 35 36 37 58 59 601 2 3 1716 73 74 75 76 77 78 79 80 81 CLUBHOUSE CONDOMINIUM LOTS FIRE ACCESS LEGEND DENOTES DOOR ACCESS DENOTES GATE ACCESS R:\2215\Woodbridge\Acad\Planning\Exhibits\SDP\2215 Fire Access Exhibit - Condo.dwg, 5/4/2021 4:22:24 PM, ddewegeli, MSA Consulting, Inc.530 LOT 95CHAMPIONS WAYROYAL OAKS WAY PLATINUM WAYPGA BOULEVARD LOT 93LOT 94LOT 96PGA BOULEVARD52 515049EX. RESIDENCE SIGNATURE WAYPLATINUM WAY SIGNATURE WAYSIGNATURE WAYWHISPER ROCK WAYWHISPER ROCK WAYWHISPER ROCK WAYKIAWAHISLANDREDSTONE WAYREDSTONE WAYROYAL OAKS WAY12345 671920218910111213143231302928272625242322151617183334353637383940414243484950515253545556575859606162636465666768697071727374757677787980818283848586535455565744434241403938373635585960313026252423222120191892919089888786858483CLUBHOUSE45442120194647EXISTING CONDOMINIUM25'18'EX. DRIV E W A Y 4'4'EX. 4' PUEEX. E/PEX. PAR K I N G S T A L L S 25' 4'EX. 4' PUEEX. E/PEX. C/L4'37'10'10'EX. 10' PUEEX. CURB25'4' 4'EX. 4' PUEEX. E/P25'EX. 4' PUEEX. E/P4' 37'10'EX. 10' PUEEX. R/W & BACK OF CURBEX. R/W & BACK OF CURBEX. C/L4'25'4'EX. 4' PUEEX. E/PEX. E/P4' 25' 4'EX. 4' PUEEX. E/PEX. LOT LINEEX. LOT LINEEX. R/WEX. 4' PUEEX. E/P4'25'4'25'4.5'18'4'18'25'4.5'EX. DRIVEWAYEX. PARKING STALLSEX. DRIVEWAYEX. DRIVEWAY4'25'4'EX. DRIVEWAY 4'25'4'18'25'4'LOT 131Plan 2APlan 2CPlan 3BPlan 3BPlan 1APlan 2BPlan 2CPlan 2BPlan 1APlan 2BPlan 1C11'13.2' 11.1'8'5' 5'11'10'5.1' 5'24.2'12.3' 10.6' 11.6'16.7'17'5.5'8.1'12.4'5' 5' 5'16.6'16.3' 16.3'9.7'5' 5.5'10.7'17.6' 16.9'37'28'36'10'10'5'Plan 2APlan 1BPlan 2CPlan 1APlan 2BPlan 1CPlan 2APlan 3APlan 2APlan 2CPlan 1CPlan 1APlan 2CPlan 1BPlan 2CPlan 3BPlan 2BPlan 1CPlan 2APlan 1BPlan 2C12.7' 13.5'13.6'11.9'10.8'11.3'1 2 . 8 ' 8 . 3 ' 8 . 5 ' 1 3 ' 8 .7 '8'13'11.8'5'5.1'5'5'5'5.2'5'10'5'10.1'8.1'19.7' 20.5' 20.7' 20.9' 20.7' 20.7' 20.9' 21' 20.2'18.7'8'8'8.2'8'9.3'8'8'8'5.4'20.3'27'5.1' 5.2' 5' 5' 5' 5'Plan 1APlan 1BPlan 2CPlan 2APlan 1BPlan 2CPlan 3CPlan 3BPlan 2BPlan 2APlan 1BPlan 1CPlan 2APlan 1BPlan 2CPlan 1CPlan 3BPlan 2BPlan 3CPlan 2CPlan 1APlan 1CPlan 2BPlan 2APlan 3APlan 1BPlan 1APlan 3CPlan 3CPlan 3APlan 2APlan 2BPlan 1CPlan 1APlan 2CPlan 1BPlan 2A18.9' 18.9' 18.8' 18.9' 18.8' 18.3' 20.8'5'19'18.5' 18.8' 18.5' 18.5' 18.9'18.4'10'8.5'8'10.4'10.8'13.6'26.4'5' 5' 5' 5' 5' 5' 5'5'21.9'8 . 9 ' 1 7 . 3 ' 5' 5' 5.7' 5' 5' 5' 5'14.9'7.7'8'9.9'9.5'12.9'12'21.5'30.3'33.1'39.8'14.9'9.5'8' 19.5' 8' 8' 13.4'5'5'5'5'19.6' 8' 8' 15.6'5'5'5'5'20.3'18.4'18.6'7.2'8' 8' 19.9'5'5'5'5'18.1'8'5'8'5'11.1' 1.1'5'5'5'8' 29.7' 11.7'Plan 2BPlan 1APlan 2CPlan 3APlan 2APlan 1CPlan 2BPlan 1APlan 2CPlan 3CPlan 2APlan 1BPlan 2CPlan 2APlan 1CPlan 2BPlan 1A8'5'5'5'8.1'13.7'8.3'5.3'16.1'5.4'5'13.8'5'11.3'13.5'5'10.2'5'5'18.2'8'8'13.6'23.4'28.2'37.1'33.4'42.2'32.9'49.1'33.7'23.3'19.1'8'8'14.4'32.5'24.8'10'5'5'5'10.5'10.1'5'5'5'37'18.2'37'13.2'11.8'5'8.3'10.8'13.8'20.7'22.3'6.5' 5'21.1'18.8'23' 20.9'5.1'5'5'14'20.1'18.2'5'5'5'19'18.2'9'37.6'13.6'29.8'22.6'20' 18.9'N/AEACS LL-1UFOEEHS NT REBMYSSVER I NOIWARD BNTAD ESTEEHSLTEHS E TIT EEED OLEV P R ECTPROJ JYW15-5-2021MISSION VIEJO, CA. 92691 27271 LAS RAMBLAS SUITE 100 Townhomes WOODBRIDGE PACIFIC PGA WEST SIGNATURE LA QUINTA, CA. TRACT# 36537-1,2 CONTACT: STEVE CARROLL 949-254-5299Conceptual Planting Legend.Tree:Acacia salicina Willow AcaciaBrahea armata Mexican Blue PalmCitrus spp. Fruit TreeLagerstroemia indica Crape MyrtleOlea europaea 'Swan Hill' Swan Hill OliveParkinsonia x 'Desert Museum' Desert Museum Palo VerdeTipuana tipu TIpu TreeVitex agnus-castus Monk's Pepper TreeVine:Calliandra inaequilatera/ Pink Powder PuffRosa Banksiae/ Lady Banks RoseShrubs:Agave spp./ AgaveAloe spp./ AloeBougainvillea x 'Raspberry Ice'/ BougainvilleaBuxux m. 'Green Beauty'/ Green Beauty BoxwoodCallistemon 'Little John'/ Little John BottlewashDasylirion wheeleri/ Greay Desert SpoonDuranta erecta/ Golden DewdropsElaeocarpus decipiens 'Little Emperor'/ Dwarf Japanese Blueberry TreeEremophila maculata/ Spotted Emu BushEuphorbia millii 'Sticks on Fire'/ Pencil TreeFurcraea macdougalii/ False AgaveGossypium harknessii/ San Marcos HibiscusHesperaloe parviflora/ Red YuccaLantana m. 'New Gold'/ Trailing LantanaLavandula angustifolia/ English LavenderLeucophyllum laevigatum/ Chihuahuan SageLeucophyllum l. 'Rio Bravo'/ BarometerbushLeucophyllum z. 'Cimarron'/ CimmeronMuhlenbergia c. 'Regal Mist'/ MuhlyMuhlenbergia l. 'Autumn Glow'/ Lindheimer's MuhlyMuhlenbergia rigens/ Deer GrassMyrtus c. 'Compacta'/ Dwarf MyrtleNandina domestica/ Heavenly BambooOlea e. 'Little Ollie'/ Little Ollie OlivePedilanthus bracteatus/ SlipperRosa x 'Knockout'/ RoseRosmarinus o. 'Irene'/ Irene Trailing RosemaryRuellia brittonana 'Katie'/ Dwarf BLue BellsRusellia equisetiformis/ Cora FountainTemoca x 'Sierra Apricot'/ NCNThevetia peruviana/ Yellow OleanderXylosma c. 'Compacta'/ Compact XylosmaYucca pendula/ Soft Leaf YuccaGroundcover:Acacia angustissima hirta/Dwarf Fern AcaciaCarex divulsa/ Berkeley SedgeCarissa m. 'Green Carpet'/ Green Carpet Natal PlumDalea g. 'Sierra Gold'/ Sierra Gold DaleaMyoporum p. 'Pink'/ Trailing MyoporumTrachelospermum jasminoides/ Star JasminIrrigation Note:The following items will beincorporated into the finalirrigation design plans andspecifications:·Smart controller with an Etgage with access toreal-time ET (minimumcontroller rating shall belight commercial).·No overhead irrigationwithin 24" ofnon-permeable surfaces.(no restrictions to methodif adjacent to permeablesurface with norunoff/overspary)·Low-volume irrigation suchas drip and emitter will beused.Note:The final landscape plan isrequired compliance with theCity of La Quinta WaterEfficiency Ordinance and theCoachella Valley WaterDistrict's Landscape andIrrigation System DesignOrdinance.Total Proposed Common LandscapeArea = 75,120 s.f.Total Project Area = 445,450 s.f./10.23 Acres% of Common Landscape Area = 17%PROJECTSITENectse ArchiLandscapt(909) 949-6159 / fax (909) 985-3405Upland, California 91786-42971793 W. Arrow HighwayEPROFESSIONALOSSSAEDTAICGISNCONCEPTUALLANDSCAPEPLAN531 532 City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: Madam Mayor and Members of the City Council FROM: Monika Radeva, City Clerk DATE: August 3, 2021 SUBJECT: CALIFORNIA GUBERNATORIAL RECALL ELECTION UPDATE – SEPTEMBER 14, 2021 The California Gubernatorial Recall Election is scheduled for September 14, 2021 and is quickly approaching. This election will be conducted very similar to the November 2020 Election in accordance with the recently passed Senate Bill 152 (Attachment 1), which means: All registered voters will be mailed a vote-by-mail ballot (VBM) There will be one ballot drop-off location for every 15,000 registered voters There will be one polling place for every 10,000 registered voters VBM ballots must be in custody of the Registrar of Voters (ROV) by 8 p.m. on Election Day or postmarked on or before Election Day and received within 7 days after Election Day in order to be counted The deadline for candidates to file nomination paperwork was July 16, 2021. Below is an update on the Riverside County ROV preparation process. The ROV will begin mailing the County Voter Information Guides on August 5, 2021, which will contain a sample ballot and the voters’ assigned polling place location. The ROV will begin mailing the VBM ballots on August 16, 2021. Deadline to register to vote and automatically be mailed a VBM ballot is August 30, 2021. Voters who register after August 30, 2021 will vote via a provisional ballot in-person at the ROV’s office or at a polling place. The ROV will be open for in-person voting or VBM drop-off from August 16 through September 14, 2021. DEPARTMENTAL REPORT ITEM NO. 3 533 Three (3) early Vote Centers will be available from September 3 to 5, 2021, from 10 a.m. to 4 p.m. at the Westfield Mall in Palm Desert, the Galleria at Tyler in Riverside, and the Promenade in Temecula. Approximately 102 ballot drop-off locations will be operated in Riverside County; two (2) in La Quinta as currently there are 24,488 registered voters in the city; and a total of 17 in the Coachella Valley (a draft list is included as Attachment 2 as agreements are currently being executed). All local City Halls will host a drop-off location during regular city business hours; and a total of 73 locations will be staffed by ROV temporary employees and will operate Monday – Friday from 10 a.m. to 3 p.m.; and on election day from 7 a.m. to 8 p.m. Approximately 145 polling places will be operated in Riverside County; three (3) in La Quinta; and a total of 26 polling places in the Coachella Valley (a draft list is included as Attachment 3 as agreements are currently being executed). Polling places will be open from September 11 to 13, 2021 from 9 a.m. to 5 p.m.; and on Election Day from 7 a.m. to 8 p.m. Voters will be assigned to a specific polling place location and will have the option to cast their vote on a touchscreen or receive a paper ballot. On Election night the first results will be released between 8 p.m. and 8:30 p.m. Attachments: 1.Senate Bill No. 152 2.Draft Vote-By-Mail Drop Off Locations – Coachella Valley 3.Draft Polling Place Locations – Coachella Valley 534 Senate Bill No. 152 CHAPTER 34 An act to amend Section 11108 of, and to add Chapter 7 (commencing with Section 1600) to Division 1 of, the Elections Code, relating to elections, and making an appropriation therefor, to take effect immediately, bill related to the budget. [Approved by Governor June 28, 2021. Filed with Secretary of State June 28, 2021.] legislative counsel’s digest SB 152, Committee on Budget and Fiscal Review. Elections. (1) Existing law authorizes a county to conduct any election as an all-mailed ballot election if specified conditions apply. Those conditions include providing, on the day of the election and the 3 days preceding the election, at least one vote center for every 10,000 registered voters and providing, beginning 10 days before the election and continuing up to the 4th day before the election, at least one vote center for every 50,000 registered voters. Existing law authorizes counties to start to process vote by mail ballots on the 15th business day before an election. Under existing law, a vote by mail ballot is timely cast if it is postmarked or date stamped on or before election day and is received by the voter’s elections official no later than 3 days after election day. This bill would authorize a county that has previously conducted an all-mailed ballot election to conduct an all-mailed ballot election prior to January 1, 2022, if it provides, on the day of the election and the 3 days preceding the election, at least one vote center for every 30,000 registered voters and, beginning 10 days before the election and continuing up to the 4th day before the election, at least one vote center for every 60,000 registered voters. The bill would authorize a county that has not previously conducted an all-mailed ballot election to conduct an all-mailed ballot election using alternative procedures substantially similar to those in effect for the November 3, 2020, statewide general election, as specified. This bill would require counties to conduct a voter education and outreach campaign, as provided. The bill would require the Secretary of State to establish a process for granting counties partial waivers from requirements relating to the number, location, or operational duration of consolidated polling places or ballot drop-off locations and from requirements relating to the maximum number of voters in a precinct. The bill would authorize counties to start to process vote by mail ballots on the 29th day before an election. The bill would deem a vote by mail ballot timely cast if it is 95 STATE OF CALIFORNIA AUTHENTICATED ELECTRONIC LEGAL MATERIAL ATTACHMENT 1 535 postmarked or date stamped on or before election day and is received by the voter’s elections official no later than 7 days after election day. This bill would authorize a local government entity that previously called a special local election to consolidate that election with a gubernatorial recall election if certain conditions are met. This bill would repeal these provisions on January 1, 2022. To the extent these provisions impose new duties on county elections officials, the bill would create a state-mandated local program. (2) Existing law requires the Department of Finance to estimate the costs of a recall election upon notification from the Secretary of State that voters have signed a recall petition in sufficient numbers to initiate a recall election. Existing law requires the Department of Finance to submit the cost estimate to the Governor, the Secretary of State, and the Chairperson of the Joint Legislative Budget Committee within 30 days of receiving that notice. Existing law prohibits the Secretary of State from certifying the sufficiency of the signatures until the Joint Legislative Budget Committee has had 30 days to review and comment on the Department of Finance’s cost estimate. This bill would allow the Secretary of State to certify the sufficiency of the signatures before the Joint Legislative Budget Committee has had 30 days to review and comment on the estimate if the Legislature has appropriated funds it determines are reasonably necessary to conduct the recall election and has designated funds for that purpose in the Budget Act or another statute. The bill would make conforming changes. The bill would appropriate $35,000,000 from the General Fund to the Secretary of State to support statewide and county costs of the 2021 gubernatorial recall election, thereby making an appropriation. The bill would declare the intent of the Legislature to reevaluate the amount of that appropriation and other appropriations made to support the costs of the 2021 gubernatorial recall election. (3) Existing law requires recall elections to be conducted and canvassed, and the results to be declared, in substantially the manner provided by law for a regular election for the office subject to recall. Existing law authorizes any county to conduct a special election as an all-mailed ballot election if specified conditions apply. Existing law authorizes an elections official conducting a local, special, or consolidated election, or a statewide election other than the direct primary, presidential primary, or general election, to divide the territory into special election or consolidated election precincts by consolidating existing precincts, or otherwise, as specified, and authorizes the elections official to alter the precincts for those elections as often as occasion requires. This bill would require that the 2021 gubernatorial recall election be held as a regular election, and that the provisions described above relating to all-mailed ballot special elections and changing or altering election precincts do not apply. (4) The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement. 95 —2 — Ch. 34 536 This bill would provide that, if the Commission on State Mandates determines that the bill contains costs mandated by the state, reimbursement for those costs shall be made pursuant to the statutory provisions noted above. (5) This bill would declare that it is to take effect immediately as a bill providing for appropriations related to the Budget Bill. Appropriation: yes.​ The people of the State of California do enact as follows: SECTION 1. It is the intent of the Legislature to reevaluate the appropriations made in the Budget Act or in another statute for counties to administer the 2021 gubernatorial recall election. SEC. 2. Chapter 7 (commencing with Section 1600) is added to Division 1 of the Elections Code, to read: Chapter 7. 2021 Elections 1600. This chapter applies only to an election conducted prior to January 1, 2022. A county that conducts a recall election pursuant to this chapter shall be considered to have complied with Section 11328. 1601. Notwithstanding Sections 4005 and 4007, a county that previously conducted an election pursuant to either of those sections may conduct an election prior to January 1, 2022, pursuant to subdivision (a) of Section 4005, except that the county may choose to have its vote centers open in accordance with the following provisions, in lieu of the requirements of paragraph (3) of, and subparagraphs (A) and (B) of paragraph (4) of, subdivision (a) of Section 4005: (a) On the day of the election, from 7 a.m. to 8 p.m., inclusive, and on each of the three days before the election, for a minimum of eight hours per day at regular hours convenient for members of the public, at least one vote center shall be provided for every 30,000 registered voters within the jurisdiction where the election is held, as determined by the last report of registration issued by the Secretary of State pursuant to Section 2187 before the day the election is called. For a jurisdiction with fewer than 30,000 registered voters, a minimum of one vote center shall be provided on the day of the election and on each of the three days before the election within the jurisdiction where the election is held. (b) Beginning 10 days before the day of the election and continuing daily up to and including the fourth day before the election, for a minimum of eight hours per day at regular hours convenient for members of the public, at least one vote center shall be provided for every 60,000 registered voters within the jurisdiction where the election is held, as determined by the last report of registration issued by the Secretary of State pursuant to Section 2187 before the day the election is called. For a jurisdiction with fewer than 95 Ch. 34—3 — 537 60,000 registered voters, a minimum of one vote center shall be provided within the jurisdiction where the election is held. 1602. (a) A county that has not previously conducted an election pursuant to Section 4005 or 4007 may choose to follow the procedures described in this section as an alternative to procedures that would otherwise be applicable in that county. (b) (1) While maintaining separate geographical precincts under the existing limits on number of voters provided in Section 12223, the elections official may establish consolidated precinct boards, located within the same physical polling place, serving the voters residing in multiple adjacent precincts established pursuant to Section 12223 at a maximum ratio of one consolidated precinct board location for every 10,000 registered voters. These consolidated polling locations shall be open from the Saturday prior to the day of the election through the Monday prior to the day of the election for at least eight hours each day at regular hours convenient for members of the public. On the day of the election, the consolidated polling location shall be open from 7 a.m. to 8 p.m. (2) In establishing the consolidated polling places, the elections official shall take into consideration the boundaries of state legislative, congressional, county supervisorial, and any other affected local legislative districts. (3) The elections official shall ensure that the consolidated polling places are equitably distributed across the county to afford maximally convenient options for all voters and are established at accessible locations as near as possible to established public transportation routes. A consolidated polling place shall be located within the boundary of one of the precincts it serves. (4) (A) The consolidated polling places shall be equipped with voting units or systems that are accessible to individuals with disabilities and provide the same opportunity for access and participation as is provided to voters who are not disabled, including the ability to vote privately and independently, in accordance with Sections 12280 and 19240. Each consolidated polling place shall have at least three voting machines that are accessible to voters with disabilities. (B) The consolidated polling places shall comply with the accessibility requirements described in Article 5 (commencing with Section 12280) of Chapter 3 of Division 12, the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12101 et seq.), the federal Help America VoteAct of 2002 (52 U.S.C. Sec. 20901 et seq.), and the federal Voting Rights Act of 1965 (52 U.S.C. Sec. 10101 et seq.). (5) The elections official shall provide each consolidated polling place with enough ballots, provisional ballots, and provisional ballot envelopes to ensure every voter can be accommodated, as necessary. (c) (1) In a county with consolidated polling places as described in this section, the elections official shall provide at least two ballot drop-off locations within the county or at least one ballot drop-off location for every 15,000 registered voters, whichever results in more ballot drop-off locations. For purposes of this paragraph, a consolidated polling place that includes an exterior ballot drop box counts only as a single ballot drop-off location. 95 —4 — Ch. 34 538 (2) A ballot drop-off location provided for under this subdivision shall consist of a secure, accessible, and locked ballot box located as near as possible to established public transportation routes and that is able to receive voted ballots. All ballot drop-off locations shall be open at least during regular business hours beginning not less than 28 days before the day of the election, and on the day of the election. (3) At least one ballot drop-off location shall be an exterior drop box that is available for a minimum of 12 hours per day. (4) For purposes of this section, “ballot drop-off location” has the same meaning as “vote by mail ballot drop-off location” pursuant to Section 3025. (d) (1) In a county with consolidated polling places as described in this section, the elections official shall provide at least one location, open at least during regular business hours beginning not later than 28 days before the day of the election, at which a voter may do any of the following: (A) Return, or vote and return, the voter’s vote by mail ballot. (B) Register to vote, update the voter’s voter registration, and vote pursuant to Section 2170. (C) Receive and vote a provisional ballot pursuant to Section 3016 or Article 5 (commencing with Section 14310) of Chapter 3 of Division 14. (D) Receive a replacement ballot upon verification that a ballot for the same election has not been received from the voter by the county elections official. If the county elections official is unable to determine if a ballot for the same election has been received from the voter, the county elections official may issue a provisional ballot. (E) Vote a regular, provisional, or replacement ballot using accessible voting equipment that provides for a private and independent voting experience. (2) The elections official is urged to offer voters the ability to schedule an appointment to visit a location established pursuant to this subdivision. (e) In determining the locations of consolidated polling places and ballot drop-off locations pursuant to this section, the county shall consider consolidated polling place and ballot drop-off location proximity to communities with historically low vote by mail usage. Counties shall also consider the other criteria described in subparagraph (B) of paragraph (10) of subdivision (a) of Section 4005, to the extent data is readily available. (f) After finalizing the locations of consolidated polling places and ballot drop-off locations, the county elections official shall provide public notice in all legally required languages for that county the proposed consolidated polling place locations and ballot drop-off locations, shall post a copy of those locations on the elections official’s internet website, and shall accept public comments on the final locations. If the election is called 70 or more days prior to the date on which the election will be held, the elections official shall accept public comment for at least 5 days after providing public notice of the proposed locations. If the election is called less than 70 days prior to the date on which the election will be held, the elections official shall accept public comment for at least 48 hours after providing public notice of the proposed locations. Following the public comment period, the elections 95 Ch. 34—5 — 539 official shall consider any comments the official receives from the public and shall adjust consolidated polling place and ballot drop-off locations in response to the public comments to the extent the official deems appropriate. Notice of any such adjustments shall be immediately posted on the county election official’s internet website and social media platforms. 1603. (a) Each county shall conduct a voter education and outreach campaign in all legally required languages for that county notifying voters about mail ballots, early voting opportunities, accessible voting options, and where and how to remedy any voting-related problem. (b) Each county is urged to provide drive-through ballot drop-off or voting locations. If a voter is waiting in a vehicle, the voter is considered “in line” for the purposes of keeping the polls open a sufficient time to enable them to vote pursuant to Section 14401. (c) Notwithstanding Section 12288, an elections official may establish a vote center, polling place, or consolidated polling place in a location whose primary purpose is the sale and dispensation of alcoholic beverages. 1604. (a) The Secretary of State shall establish a process to consider requests from counties to adjust or partially waive the minimally required number, location, or operational duration of consolidated polling places or ballot drop-off locations described in Section 1602, or to partially waive the provisions regarding the maximum number of voters in a precinct as required by Section 12223. The process shall include, but not be limited to, review and modification, denial, or granting of a county’s request in a timeframe to be determined by the Secretary of State. The Secretary of State shall not grant a county a complete waiver of the minimally required number, location, or operational duration of consolidated polling places or ballot drop-off locations described in Section 1602, and shall not grant a county a waiver of the provisions regarding the maximum number of voters in a precinct as required by Section 12223 that would result in more than 3,000 voters being assigned to any single precinct. (b) (1) The Secretary of State shall not grant a partial waiver or modification to a county unless the elections official in that county demonstrates all of the following: (A) The official made best efforts to secure the required in-person voting locations. (B) The plan will not have a negative disparate impact on disabled voters or any protected class of voters. (C) The plan will not reduce in-person voting locations below a number of locations necessary to safely and efficiently accommodate the anticipated demand for in-person voting services. (2) For the purposes of this subdivision, “protected class” means a class of voters who are members of a race, color, or language minority group, as referenced and defined in the federal Voting Rights Act of 1965 (52 U.S.C. Sec. 10101 et seq.). 1605. (a) Notwithstanding Section 15101, any jurisdiction having the necessary computer capability may start to process vote by mail ballots on 95 —6 — Ch. 34 540 the 29th day before the election. For purposes of this subdivision, “process vote by mail ballots” has the same meaning as in Section 15101. (b) Notwithstanding Sections 3022, 13263, 13300, 13303, and 13315, the elections official may, but is not required to, include with the county voter information guide an application for a vote by mail ballot. (c) The elections official shall permit any voter to cast a ballot using a certified remote accessible vote by mail system, regardless of whether the voter is a voter with disabilities or a military or overseas voter. (d) (1) Notwithstanding subdivisions (a) and (b) of Section 3020, any vote by mail ballot shall be timely cast if it is received by the voter’s elections official via the United States Postal Service or a bona fide private mail delivery company no later than seven days after election day if either of the following is satisfied: (A) The ballot is postmarked on or before election day, is time stamped or date stamped by a bona fide private mail delivery company on or before election day, or it is otherwise indicated by the United States Postal Service or a bona fide private mail delivery company that the ballot was mailed on or before election day. (B) If the ballot has no postmark, a postmark with no date, or an illegible postmark, and no other information is available from the United States Postal Service or a bona fide private mail delivery company to indicate the date on which the ballot was mailed, the vote by mail ballot identification envelope is date stamped by the elections official upon receipt of the vote by mail ballot from the United States Postal Service or a bona fide private mail delivery company, and is signed and dated pursuant to Section 3011 on or before election day. (2) For purposes of this subdivision, “bona fide private mail delivery company” has the same meaning as in subdivision (c) of Section 3020. (e) Notwithstanding any other law, for an election for which more than 135 candidates have qualified to appear on the ballot, the Secretary of State may, if it is reasonably necessary to accommodate the limitations of voting systems or vote tabulating devices for certified candidates, authorize county elections officials to modify any of the ballot format requirements set forth in Division 13, including, but not limited to, all of the following: (1) Ballot font size. (2) Ballot column width. (3) Ballot instructions. (4) Party labels. (5) Ballot rotation. (f) Notwithstanding any other law, if the Lieutenant Governor issues a proclamation calling a gubernatorial recall election, a district, city, or other political subdivision that previously called a special local election that has not yet been conducted for the submission of any question, proposition, or office to be filled may call that special local election to be consolidated with the gubernatorial recall election if all of the following conditions are met: (1) The special local election was called prior to June 15, 2021. 95 Ch. 34—7 — 541 (2) The original date on which the special local election was called is not more than 30 days before and not more than 30 days after the date of the gubernatorial recall election. (3) The call to consolidate the special local election with the gubernatorial recall election is issued within four days from the date of issuance of the Lieutenant Governor’s proclamation. 1606. This chapter shall remain in effect only until January 1, 2022, and as of that date is repealed. SEC. 3. Section 11108 of the Elections Code is amended to read: 11108. (a) When the Secretary of State has received from one or more county elections officials a petition certified to have been signed by a sufficient number of registered voters to initiate a recall election, the Secretary of State shall, within 10 days, notify each county elections official of that fact. (b) Notwithstanding any other law, any voter who has signed a recall petition under this chapter shall have the voter’s signature withdrawn from the petition upon the voter filing a written request that includes the voter’s name, residence address, and signature with the elections official within 30 business days of the Secretary of State’s notice provided by subdivision (a). (c) No later than 10 business days after the withdrawal period provided by subdivision (b), the elections officials shall report to the Secretary of State the total number of signatures that have been withdrawn pursuant to subdivision (b). The Secretary of State shall promptly make a second preliminary determination of whether the petitions have been signed by the sufficient number of registered voters to initiate a recall election. If the petitions have not been signed by a sufficient number of registered voters, the Secretary of State shall notify the county elections officials to continue to verify signatures pursuant to Section 11104. The Secretary of State and elections officials shall continue to make the notifications and reports required by this section until such time as the Secretary of State determines that there is a sufficient number of verified signatures, not including withdrawn signatures, to initiate a recall election. (d) Upon receipt of the notification from the Secretary of State required in subdivision (c) that there is a sufficient number of verified signatures, not including withdrawn signatures, to initiate a recall election, the Department of Finance shall, in consultation with the affected elections officials and the Secretary of State, estimate the costs of the recall election, including expenses for verifying signatures, printing ballots and voter information guides, and operating polling places. The Department shall estimate the costs that would be incurred if (1) the recall election is held as a special election and (2) the recall election is consolidated with the next regularly scheduled election pursuant to subdivision (b) of Section 15 of Article II of the California Constitution. Within 30 business days of receipt of the Secretary of State’s notice of sufficient signatures to initiate a recall required by subdivision (c), the Department of Finance shall submit the estimate to the Governor, the Secretary of State, and the Chairperson of the Joint Legislative Budget Committee. 95 —8 — Ch. 34 542 (e) Notwithstanding any other law, the Secretary of State shall not certify the sufficiency of the signatures under Section 11109 until the Department of Finance has submitted the estimate required by subdivision (d) and either of the following has occurred: (1) The Joint Legislative Budget Committee has had 30 days to review and comment on the estimate submitted by the Department of Finance pursuant to subdivision (d). (2) The Legislature has appropriated funds that it determines are reasonably necessary to conduct the recall election and has designated funds for that purpose in the Budget Act or in another statute. (f) The Secretary of State shall publish a copy of the estimate submitted by the Department of Finance on the Secretary of State’s public internet website no later than 21 business days after the day that the Secretary of State certifies the sufficiency of the signatures under Section 11109. (g) After the Secretary of State has certified the sufficiency of the signatures under Section 11109, the Director of Finance, or the director’s designee, shall direct the Controller to remit to the elections official from those funds designated for that purpose in any budget act or other statute an amount that takes into consideration the amount of funds available for the purpose, the number of elections officials expected to conduct state recall elections held in that fiscal year, the Department of Finance’s estimates of the costs of each elections official to conduct each state recall election, and the amount reasonably necessary to conduct such recall election. SEC. 4. Pursuant to Section 11328 of the Elections Code, the 2021 gubernatorial recall election shall be conducted as a regular election for the office of Governor. Subdivision (b) of Section 4005, and Section 12241, of the Elections Code do not apply to the election. SEC. 5. The sum of thirty-five million dollars ($35,000,000) is hereby appropriated from the General Fund to the Secretary of State for the purpose of supporting statewide and county costs related to administering the 2021 gubernatorial recall election. It is the intent of the Legislature to consider adjustments to this amount based on the final costs of the gubernatorial recall election. SEC. 6. If the Commission on State Mandates determines that this act contains costs mandated by the state, reimbursement to local agencies and school districts for those costs shall be made pursuant to Part 7 (commencing with Section 17500) of Division 4 of Title 2 of the Government Code. SEC. 7. This act is a bill providing for appropriations related to the Budget Bill within the meaning of subdivision (e) of Section 12 of Article IV of the California Constitution, has been identified as related to the budget in the Budget Bill, and shall take effect immediately. O 95 Ch. 34—9 — 543 544 Boys & Girls Club of Cathedral City 32141 Whispering Palms Trail Cathedral City, CA 92234City of Cathedral City68700 Avenida Lalo Guerrero Cathedral City, CA 92234Coachella Corporate Yard53462 Enterprise WayCoachella, CA 92236City of Desert Hot Springs11999 Palm DriveDesert Hot Springs, CA 92240City of Indian Wells44950 Eldorado DriveIndian Wells, CA 92210City of Indio100 Civic Center MallIndio, CA92201Indio Teen Center81678 Avenue 46Indio, CA92201Riverside County Office of Education 47110 Calhoun StreetIndio, CA92201La Quinta City Hall78495 Calle TampicoLa Quinta, CA92253Trilogy at La Quinta60750 Trilogy ParkwayLa Quinta, CA92253City of Palm Desert73510 Fred Waring Drive Palm Desert, CA 92260Palm Desert Greens73750 Country Club Drive Palm Desert, CA 92260Portola Community Center45480 Portola AvenuePalm Desert, CA 92260Sun City Palm Desert38180 Del Webb Boulevard Palm Desert, CA 92211City of Palm Springs3200 E Tahquitz Canyon Way Palm Springs, CA 92262James O. Jessie Desert Highland Unity Center480 W Tramview RoadPalm Springs, CA 92262City of Rancho Mirage69825 Highway 111Rancho Mirage, CA 92270CALIFORNIA GUBERNATORIAL RECALL ELECTION SEPTEMBER 14, 2021DRAFT BALLOT DROP-OFF LOCATIONS - COACHELLA VALLEYATTACHMENT 2545 546 Boys & Girls Club of Cathedral City Gymnasium32141 Whispering Palms Trail Cathedral City, CA 92234Cathedral City HallStudy Session Room68700 Avenida Lalo Guerrero Cathedral City, CA 92234Northgate Community Church Classroom 130010 Date Palm Drive Cathedral City, CA 92234Coachella Branch LibraryLarge Meeting Rooms 1 & 2 1500 6th StreetCoachella, CA92236Coachella Community Center Bagdouma Park / Main Room 51251 Douma StreetCoachella, CA92236Desert Hot Springs Senior Center Back Room11777 West DriveDesert Hot Springs, CA 92240Mission Springs Water District Annex Building66547 2nd StreetDesert Hot Springs, CA 92240Indian Wells City HallCouncil Chambers44950 Eldorado DriveIndian Wells, CA 92210Indio Public LibraryMeeting Room200 Civic Center MallIndio, CA92201Indio Teen CenterGame Room81678 Avenue 46Indio, CA92201Old Indio Police SubstationMain Room82867 Miles AvenueIndio, CA92201Riverside County Office of Education Conference Room 126 & 127 47110 Calhoun StreetIndio, CA92201Shadow Hills High SchoolGym39225 Jefferson Street Indio, CA92203La Quinta City HallStudy Session Room78495 Calle TampicoLa Quinta, CA92253La Quinta MuseumCommunity Room77885 Avenida Montezuma La Quinta, CA92253Trilogy at La Quinta60750 Trilogy Parkway La Quinta, CA92253Palm Desert Community Center Gymnasium43900 San Pablo Avenue Palm Desert, CA 92260Palm Desert GreensRecreation Center73750 Country Club Drive Palm Desert, CA 92260Portola Community CenterMulti-Purpose Room45480 Portola AvenuePalm Desert, CA 92260Sun City Palm Desert38180 Del Webb Boulevard Palm Desert, CA 92211CALIFORNIA GUBERNATORIAL RECALL ELECTION SEPTEMBER 14, 2021DRAFT POLLING PLACE LOCATIONS - COACHELLA VALLEYATTACHMENT 3547 CALIFORNIA GUBERNATORIAL RECALL ELECTION SEPTEMBER 14, 2021DRAFT POLLING PLACE LOCATIONS - COACHELLA VALLEYThe Lakes Country Club141 Old Ranch RoadPalm Desert, CA 92211Demuth Community Center Multi-Purpose Room 3601 E Mesquite Avenue Palm Springs, CA 92264James O. Jessie Desert Highland Unity CenterGymnasium 480 W Tramview Road Palm Springs, CA 92262Palm Springs Public Library Learning Center300 S Sunrise WayPalm Springs, CA 92262Rancho Mirage Public Library Community Room 71100 Highway 111 Rancho Mirage, CA 92270The River A107 71800 Highway 111 Rancho Mirage, CA 92270ATTACHMENT 3548 REPORTS AND INFORMATIONAL ITEM NO. 28 Palm Springs Airport Commission Report – July 21, 2021 Teleconference Meeting  Nomination and Election of Officers – Apparently there had been a lot going on behind the scenes with  individual politicking on behalf of their own personal favorites, possible infringement of the Brown Act  and a resignation by one of the Palm Springs commissioners who was irate. A motion was made to  postpone the election but in my mind that only provided more time for this unprofessional behavior to  continue.  So as anticipated by many, the newly elected officers are Afab Dada as Chair and Kevin  Corcoran as Vice Chair. Unfortunately, Rolf Hoehn must step down in September due to term limits in  Palm Desert.  He would have been the most qualified individual of all the commissioners with an ideal  personality to represent the commission but besides the term limits of Palm Desert, he is not a resident  of Palm Springs. In my opinion with the new elected officers the focus is too dominated by the City of  Palm Springs who only seem to concentrate their efforts on the benefit to Palm Springs ignoring the  other cities in the Coachella Valley.  The Commission also lacks qualified individuals with airline industry  backgrounds.  Public Comments – Once again Jeffrey Bernstein spoke about the time it is taking for an RFP on Airport  Concessions and the need to go local. However the pandemic caused further delay.  Paradies Lagardiere,  the current contract concession provider is doing its best to bring in a local vibe with CV Coffee, beer  and the Buzzed at Barfly Bar.  Presentation ‐ Paradies Lagardiere presented their idea for “Grab & Go” concessions in the pre‐security  area where Starbucks used to be and a second one on the Bono concourse. Currently we have no  concessions in the public areas and since the airport is open 24/7 and there is large gap in airport hours  making it challenging for staffing there is a need to provide F&B.  Airport staff, consumers coming to  greet incoming passengers, and late departing passengers would benefit. Several airports have  successfully deployed an automated retail concept that offers coffee, other beverages, snacks and fresh  sandwiches and wraps all able to be sold with credit card only. This service would also provide a phone  for 24/7 customer service.   City Manager Report – none as Dr. Justin Clifton had to leave for a 6 pm meeting.  Executive Director Report ‐  Ulises Aguirre, C.M. announced we had the busiest June in airport history!  The first half of July has also been outstanding and we are poised that on August 9th Canada will allow  fully vaccinated Americans to enter the country.     Job Fair scheduled for August 24t for stakeholders and tenants.   Early September – Celebration will be planned for the new wing. No definite dates as yet.   2 new airport positions are posted and 3 other positions unfrozen including Assistant Airport  Director, Harry Barrett, Jr.    Daniel Meier, Marketing Director states that airport traffic continues to grow stronger with our  increased lift out of Palm Springs. It continues to recover much faster than anticipated across  the country as leisure travel is well ahead of corporate travel. Compared to 2019 (best year  ever) the projected passenger booking reports the proof is evident (remember these numbers  are projected and are subject to change.):  July – 50% over 2019  August – 48% over 2019  September – 60% over 2019   There will be a promotion by Southwest Airlines and Las Vegas with a drawing for two tickets  from PSP and the package includes hotel, show tickets and a helicopter ride over the strip to  make the Coachella Valley aware of this new service.   Budget & Finance – Victoria reminded all of us that although the future indeed looks bright as of  July 21st the airport financial summary as dated June 2021 was still down 47% lower than 2019  due to lost traffic revenue from earlier in the year due to the pandemic. The budgets are well  inline and revenue Fund 415 General Airport Revenue is very strong with Leased parking at  123% of budget and car rental is 162% of budget and terminal airline space is 128% of budget.  Expenditures are at 77% of projected budget for 2020/21. There is no need to dip into reserves.  Discussion Items: Boxing Club/Cooling Center – As City Manager was not at the meeting at this time, it is  suggested that it would be best to meet with him and discuss the consideration of other proposed  venues that have been brought to light. There is no need at this time to write a document to present to  City Council from the PSP Airport Commission stating that the location of the Boxing Club is not ideal for  the PSP Airport.     Next Airport Commission meeting is scheduled for September 22 at 5:30 pm by Teleconference.  August 2021 is dark.    Sincerely,  Kathleen Hughes  POWER POINTS CITY COUNCIL MEETING AUGUST 3, 2021 08/03/2021 1 City Council Meeting August 3, 2021 City Council Meeting August 3, 2021 Closed Session In Progress 1 2 08/03/2021 2 Pledge of Allegiance Public Comment - Teleconference Join virtually via Zoom https://us06web.zoom.us/j/813 25311999 Meeting ID: 813 2531 1999 “Raise Hand” to speak Limit Comments to 3 minutes 3 4 08/03/2021 3 Public Comment - Teleconference Join virtually via Zoom by phone: (253) 215 - 8782 Meeting ID: 813 2531 1999 *9 = Raise Hand *6 = Unmute Limit Comments to 3 minutes Public Comment – Raise Hand 5 6 08/03/2021 4 Public Comment – Raise Hand Public Comment - Teleconference Join virtually via Zoom https://us06web.zoom.us/j/813253 11999 Meeting ID: 813 2531 1999 or join by phone: (253) 215 - 8782 *9 = Raise Hand; *6 = Unmute Limit Comments to 3 minutes 7 8 08/03/2021 5 City Council Meeting August 3, 2021 P1 – Burrtec – Exceeding AB 1826 9 10 08/03/2021 6 ExceedingAB1826 August 3,2021 Presented By Frank Orlettand Team Report Outline PART 1 Introduction PART 2 The Project PART 3 The Data PART 4 PART 5 Next Steps AB1826 Progress Presentation 02 Whatdoesit mean? 11 12 08/03/2021 7 PHASE 1 Customizing LaQuinta's Compliance Program PHASE 2 Program Implementation PHASE 3 Monitoring and Education The Project Total Contacts Phone Email Site Visits 500 400 300 200 100 0 80% Business Program Participation 98% AB1826 Compliance 0 Complaints Outreach & Compliance 4 13 14 08/03/2021 8 LEADER COMMUNITY IMPACT Leading theRegion In Compliance Atruebusiness partnerand advocate during oneofour decadesmostcritical public health crisis Setting thepacefor organic diversion and education Whatdoesthis Mean? AB1826 Progress Presentation Thank you forKeeping LaQuintaClean and Beautiful! 15 16 08/03/2021 9 City Council Meeting August 3, 2021 P2 – Children’s Discovery Museum 17 18 08/03/2021 10 19 20 08/03/2021 11 21 22 08/03/2021 12 23 24 08/03/2021 13 25 26 08/03/2021 14 27 28 08/03/2021 15 29 30 08/03/2021 16 31 32 08/03/2021 17 33 34 08/03/2021 18 35 36 08/03/2021 19 37 38 08/03/2021 20 39 40 08/03/2021 21 41 42 08/03/2021 22 How can the City of La Quinta help? •Grant Application •Representation on our Board •Include us in Future Budgets •Exposure 43 44 08/03/2021 23 City Council Meeting August 3, 2021 S1 – SilverRock Resort Development Update SilverRock Development Company LLC  City of La Quinta – Council Meeting Update August 3, 2021 45 46 08/03/2021 24 Site Overview Project Status Overview Montage Hotel and Spa  Site Watering  –April, 2021 – Complete Mylars for Precise Grading Plan Approval –July, 2021 – Complete Grading & Pad Certification –July, 2021 –Complete Model Room Construction –May to October, 2021 – Under Construction Underground Utilities –July, 2021 Public Works and Fire Pre‐installation meetings –Complete Material deliveries –In Progress Building Construction –July, 2021  Building permits issued for Main Building and Spa Completion –April, 2023 – On schedule 47 48 08/03/2021 25 Progress Photos –Montage Hotel & Spa Progress Video –Montage Hotel & Spa 49 50 08/03/2021 26 Progress Photos –Montage Guestroom Model Construction Project Status Overview Montage Residences  Final Map Approval –June, 2021 –Completed Final Map Recordation –July 2021 –Completed Site Watering –May, 2021 –Completed Mylars for Precise Grading Plan Approval –June, 2021 – Completed Grading & Pad Certification – June, 2021 –Completed Underground Utilities –July to November, 2021 –In process,  permits ready to issue; storm drain materials delivered Model Homes Building Construction –August/September, 2021  –Permits issued, subcontracts being issued. Model Homes Completion Phase 1 –August, 2022 –On schedule 51 52 08/03/2021 27 Progress  Photos –Montage Residences Progress Photos –Montage Residences Signage 53 54 08/03/2021 28 Progress Photos –RGR Field Trailer Mobilized Progress Photos –Montage Residences Material Deliveries 55 56 08/03/2021 29 Project Status Overview Mass Grading Completion Demolition of Abandoned CVWD Waterlines – July/August, 2021 –In progress  Mass Grading Associated with CVWD Waterline  Removal – July/August, 2021 –In progress Progress Photos –Removal of Abandoned CVWD Lines 57 58 08/03/2021 30 Project Status Overview Conference and Shared Services Building  Mylars for Precise Grading Plan –Approved Site Watering –July, 2021 –In progress Grading & Pad Certification –August, 2021 –On  schedule Building Construction –August/September, 2021 –On  schedule pending permit issuance Completion –April, 2023 –On schedule Project Status Overview Golf Clubhouse Mylars for Precise Grading Plan –Approved Site Watering –July, 2021 –In progress Grading & Pad Certification –August, 2021 –On  schedule Building Construction –August/September, 2021 –On  schedule pending permit issuance Completion –September, 2022 –On schedule 59 60 08/03/2021 31 Project Status Overview Pendry Residences Final Map Approval –August, 2021 –In process Final Map Recordation –October, 2021 –On schedule Site Watering  –August, 2021 Mylars for Precise Grading Plan Approval – August/September, 2021 ‐In process Grading & Pad Certification–September, 2021 –On  schedule Underground Utilities –October, 2021 –On schedule Phase 1 Building Construction –January, 2022 –On  schedule Phase 1 Completion –February, 2023 –On Schedule Project Status Overview Pendry Hotel Mylars for Precise Grading Plan –August, 2021 –In  process Site Watering –July, 2021 –In process Grading & Pad Certification–August, 2021 –On  schedule Building Construction –April, 2022 –On schedule Completion  –January, 2024 –On schedule 61 62 08/03/2021 32 Thank youThank you 63 64 08/03/2021 33 City Council Meeting August 3, 2021 S2 – Matrix Fire Services Report Background •City contracts fire services for three fire stations and fire prevention needs •As fire service costs increase, City evaluates opportunities to improve services and minimize cost increases. 65 66 08/03/2021 34 Purpose The Fire Service Delivery Study evaluated: •Current workloads, service levels and fire prevention •Staffing needs •Future community needs and a fourth station Fire Service Delivery Study Findings 67 68 08/03/2021 35 Scope of Work  for  Project  •What is the optimal service level for the La Quinta Fire  Department? •How many calls for  service are received? •Do the current stations provide adequate service? •Is there a need for  a 4th station in the future? •Are the current staffing levels the most efficient and  effective? •Is the ladder truck cost sharing agreement proportionate to  the costs for  the parties? •Will a new staffing model be needed in the future? La Quinta Fire Department Staffing 69 70 08/03/2021 36 Current Station Locations Calls for  Service 2015‐2019 Calls for Service by Type 2015 2016 2017 2018 2019 5 Yr. Total Pct. Auto Accidents 189 211 185 205 226 1,016 4.83% Medical Calls 2,798 2,967 3,215 3,483 3,518 15,981 76.01% Total Medical and Auto Accidents 2,987 3,178 3,400 3,688 3,744 16,997 80.84% Alarm – Ringing 6 3 8 21 22 60 0.29% Alarm ‐False 365 388 352 421 419 1,945 9.25% Commercial Fire 3 3 3 6 4 19 0.09% Multi‐Family Dwelling Fire 3 2 1 2 2 10 0.05% Residential Fire 19 21 19 18 9 86 0.41% Wildland Fire 5 3 8 8 3 27 0.13% Vehicle Fire 7 13 14 5 13 52 0.25% Other Fire 27 36 31 28 23 145 0.69% All Fire Calls 435 469 436 509 495 2,344 11.15% Rescue Calls 314211210.10% All Rescue Calls 3 1 4 2 11 21 0.10% Hazardous Materials 15 8 20 15 7 65 0.31% Public Service Assist 297 322 205 229 265 1,318 6.27% Standby 54 55 68 33 46 256 1.22% Other Miscellaneous 3 4 3 5 10 25 0.12% Other Type of Calls 369 389 296 282 328 1,664 7.91% Total Calls for Service 3,794 4,037 4,136 4,481 4,578 21,026 100% 71 72 08/03/2021 37 Call for  Service  Heat Map Closest Unit Response Comparison Closest Unit Response 2015 ‐2019 Medical Calls Engine 32 Engine 55 Engine 70 Engine 88 Engine 93 Total District 32 5,731 34 454 91 483 6,793 District 70 243 3 1,971 51 13 2,281 District 88 64 8 64 845 188 1,169 District 93 239 473 85 486 5,051 6,334 Total  Calls 6,277 518 2,574 1,473 5,735 16,577 73 74 08/03/2021 38 System Performance  Turnout  Times •Best Practice is 1:20 @ 90th% Turnout Time System Performance 2015 2016 2017 2018 2019 EMS Calls 90% Fractal: 2:48 2:41 2:46 2:53 2:49 Average: 1:43 1:35 1:38 1:45 1:44 Fire Related Calls 90% Fractal: 2:50 2:46 2:46 3:04 2:49 Average: 1:54 1:46 1:43 1:56 1:44 Expected Travel  Time Performance 75 76 08/03/2021 39 Actual Travel  Time Performance La Quinta FD Travel  Time by Station System Performance 2015 2016 2017 2018 2019 Engine 32 90% Fractal: 6:09 6:13 6:19 6:52 6:56 Average: 3:52 3:54 3:59 4:26 4:21 Engine 70 90% Fractal: 8:13 9:08 9:23 9:32 9:34 Average: 5:31 5:54 6:20 6:14 6:38 Engine 93 90% Fractal: 5:40 5:52 5:57 6:15 5:50 Average: 3:20 3:25 3:44 3:51 3:37 Population Density vs. Travel  Time 77 78 08/03/2021 40 Current Staffing Levels •Engine Companies (3 Personnel) –Captain and 2 Firefighters or –Driver Operator and 2 Firefighters Staffing Needs •Consistent supervision and use of Driver  Operators –Change engine crew structure to staff with 1 Captain,  1 Driver Operator and 1 Firefighter daily –Benefits: Better supervision and additional expertise  at every incident. –Annual Cost increase $279,974 79 80 08/03/2021 41 Ladder Truck  Cost Sharing 2015 2016 2017 2018 2029 Total Avg. 105 113 121 101 94 534 106.8 •La Quinta is 5.2% of  ladder truck responses  since 2015 •City pays 12.5% of cost  ($254,000) •City owned ladder truck  would cost $2.03 million  annually to operate 4th Fire Station Option in City 81 82 08/03/2021 42 4th Shared Fire Station Options 4th Shared Fire Station Options 83 84 08/03/2021 43 4th Shared Fire Station Options Study Recommendations •Improve capturing of call processing times •Adopt travel time performance standards based on population  density •Change daily engine staffing to include a supervisor on each engine •Continue to remain in the cooperative ladder truck agreement •Consider a 4th fire station once further development occurs in the  southern areas of the City •Increase frequency of fire prevention inspections  85 86 08/03/2021 44 Questions For Council Consideration: •Municipal Staffing -Staffing of apparatus should include 1 Captain, 1 Engineer, 1 Firefighter II •Fire Prevention -Increase frequency of fire inspections, review city needs with Office of the Fire Marshal •4th fire station Consideration given to future build outs and potential annexations. Staff pursue further discussions regarding the cost sharing model and review station locations with County Fire. 87 88 08/03/2021 45 City Council Meeting August 3, 2021 PH1 – Street Vacation at Avenida Madero & Calle Tecate 89 90 08/03/2021 46 Background •Southwest corner of Avenida Madero and Calle Tecate dedicated on a subdivision map in 1938 •Streets were constructed in 1989 Proposed Street Vacation •Not needed for street purposes •Consistent with General Plan •No objections from utility agencies •Currently fronts a vacant lot next to the Bear Creek Trail 91 92 08/03/2021 47 Questions? 93 94 08/03/2021 48 City Council Meeting August 3, 2021 PH2 – Fee Update User and Regulatory Fees •Building •Planning •Public Works •Fire •NPDES inspection •STVR •False alarm response •False alarm response •Vehicle impound •Code Enforcement •Pool Drain •Bingo •Administrative 95 96 08/03/2021 49 •Council directed staff to periodically update the City’s Master Fee Schedule •Typically, a comprehensive study of fees and cost recovery is performed every three to five years •In years between comprehensive studies, fees are primarily updated to reflect annual Consumer Price Index (CPI) increases. Background •Most recent comprehensive study completed July 2019 •2021 represents an interim year, with fees scheduled to be increased by change in regional CPI Background 97 98 08/03/2021 50 Primary Change Increase most fees to reflect CPI change CPI increase = 3.56% Refinements to Fee Schedule •Minor non-CPI changes to reflect Fire Department review provided for certain project application types •Clarification of Fee Refund Policies 99 100 08/03/2021 51 Revenue Impact Based on historical revenues and permit volume, the adjusted fees may generate an additional $58,000 in annual revenue. Notice and Outreach 101 102 08/03/2021 52 City Council Meeting August 3, 2021 PH3 – Site Development Permit 2021-0003 (SDP 2013-924, Amendment 2) Signature at PGA West Condos 103 104 08/03/2021 53 Background •Eden Rock at PGA West approved in 2008 - ~42 acre residential project within PGA West •Changed to Signature at PGA West project, approved in 2013 Background •Signature - 130 single family detached and 100 condo units •Single family home plans amended in 2020 •14 condo units constructed 105 106 08/03/2021 54 Vicinity Map Analysis •Applicant requests Site Development Permit Amendment to change plan types •Changing from mostly 3-4 unit buildings to 60 detached units and 13 duplex units •No changes to lot numbers, development standards, or land uses 107 108 08/03/2021 55 Analysis •Square footage range changing from 1,458-2,261 sf to 1,562-2,444 sf •Applicant proposing three (3) plan types for the units, each with three elevations •Planning Commission recommended approval SDP2013-924 109 110 08/03/2021 56 SDP2013-924 SDP2013-924 111 112 08/03/2021 57 Site Plan w/ Parking New Plans 113 114 08/03/2021 58 New Plans New Plans 115 116 08/03/2021 59 New Plans 117 118 08/03/2021 60 Joint Study Session City Council and Planning Commission August 3, 2021 Joint Study Session City Council and Planning Commission August 3, 2021 S1 – Housing Element Update 119 120 08/03/2021 61 Background •Housing Element is a requirement of the General Plan •The only element that must be updated on a State-mandated schedule •Intended to provide City direction on achieving its anticipated housing demand for an 8-year period Progress So Far • Comments  received  from State  July  2021 Develop  policies • Finish  draft • Submit  to State Jan‐Apr  2021 •Outreach  meetings •PC, HC •Workshop Dec 2020‐ Jan 2021 Gathered  background  information Developed  site inventory •Evaluated  past policies May‐Dec  2020 •Contract   Award May 2020 121 122 08/03/2021 62 5th Cycle 2014-2021 2014–2021 Regional Housing Needs Assessment Household Income  Levels Income as a Percent  of County Median RHNA  Allocation Units  Constructed Very Low Less than 50%91 60 Low 51%–80% 61 136 Moderate 81%–120% 66 47 Above‐Moderate Over 120% 146 690+ Total 1 364 933+ Source: Regional Housing Needs Assessment for Southern California, September 2012, prepared by SCAG. 1 Total number of units and percentage are affected by rounding error. Accomplishments •Washington Street Apartments –Major rehabilitation of 72 units –68 new units, 24 for very low-income households, 44 for low-income households. •Coral Mountain Apartments –176 units, 36 for very low-income households, 138 for low-income households, and 2 for moderate income households. 123 124 08/03/2021 63 6th Cycle 2022-2029 2022-2029 Regional Housing Needs Assessment Allocation Household Income Levels Income as a Percent of County Median RHNA Allocation Extremely Low Less than 30%210 Very Low 30%–50%210 Low 51%–80%269 Moderate 81%–120%297 Above-Moderate Over 120%544 Total 1,530 Site Inventory •Identifies capacity for 1,092 units for very low, low and moderate income units (983 needed for RHNA) •Identifies capacity for 794 above moderate income units (543 needed for RHNA) •If development occurs on inventory parcels that does not provide the assigned units, an alternative site must be identified and the inventory must be modified (no net loss) 125 126 08/03/2021 64 Policies & Programs •Apply the Affordable Housing Overlay to commercial sites, allowing 30 units per acre •City parcel on Highway 111 (site 13) to include 15% extremely low income units •Focus for affordable housing - Highway 111 and the Village – availability of transit, services and jobs Policies & Programs •Study Zoning changes to encourage tiny homes, manufactured homes, container conversions, etc. •Remove discretionary findings from permitting requirements •Pursue rehabilitation loans and grants for sub- standard housing •Continue to work with CVAG, charities to assist in homelessness reduction 127 128 08/03/2021 65 Next Steps August 2021 Study session and public review of Housing Element draft (2 weeks) September 2021 Resubmit draft to HCD November 2021 Planning Commission hearing for recommendation to Council December 2021 City Council hearing for final adoption 129 130 WRITTEN PUBLIC COMMENT CITY COUNCIL MEETING AUGUST 3, 2021 CITY COUNCIL MEETING - AUGUST 3, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENT ALENA CALLIMANIS PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA - OPPOSING THE WAVE PROJECT From: Sent: To: Subject: Attachments: Alena Callimanis Tuesday, Auqust 3, 2021 11 :39 AM Monika Radeva; City Clerk Mail Alena Callimanis presentation for 4pm August 3, 2021 City Council presentation Public Comment Session Cal I imanislaQu intaPresentatio n8032021 V4.pdf ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** I am so sorry this is late. I hope I can still present this during the public comments section today in the City Council Meeting. I would also like to get the Council at some point a copy of the presentation. Should I bring copies with me? Thank you for your help. P.S. I did this without a video I wanted. I was slammed at work and did not have enough time this morning to embed it. Lucky you!!! ;-) Alena Callimanis 1 Coral Mountain Surf Resort The Wrong Location in this Heat Alena Callimanis Bachelor of Science, Rensselaer Polytechnic Institute Masters, Physics SUNY Stony Brook La Quinta CA 92253 WADI Adventure Park in the United Arab Emirates •Only other surfing park in a desert environment •Contacted the operations manager at WADI to get insight into the challenges •140 mile pipeline from coast to bring in desalinated water at a rate of 1 million gallons a week for total use at the Park •2.8 Million gallon pool, cooled to 85 degrees in the summer •Pools in the 90s plus hot temperatures creates potential for heat stroke. Surfers acknowledge artificial surf wave riding more strenuous due to amount of time riding the waves •Warmer pools can incubate Protozoa and viruses (brain-eating amoeba) •Algae buildup increases significantly in hot water; chlorine requirement increase makes pool use a skin and nasal-passage irritant •Coral Mountain basing their chlorine needs on their Lemoore Surf Park •40,000 USG added daily to the Surf pool May to November and 10,000 USG from Dec to Apr Let’s look at evaporation numbers •In the CVWD Water Assessment Coral Mountain surf pool replenishment is listed at 39 million gallons yearly •Not based on any knowledge of surf pool requirements.Based on standard factor of 1.2 for moving water and pan evaporation numbers from 2005 when we had only 99 days over 100 degrees •The World Surf League, which purchased Kelly Slater wave technology, wrote that on very hot days at Lemoore Surf Ranch, the pool lost 250,000 gallons a day. They had 27 days over 100 degrees in 2020 with hottest temperature of 107 degrees •La Quinta had 143 days over 100 degrees in 2020. 250,000 gallons times 143 equals 36 million gallons lost to evaporation in 143 days •We had 56 days over 110 degrees. So how much above 250,000 gallons is the evaporation on those days? •What about the rest of the 222 days of the year? We had 51 days over 90 degrees. Plus our very windy days adding to evaporation •You see very quickly that the 39 million gallons calculated by CVWD is wrong Golf Courses vs Surf Pool •Please stop believing the developer that the Surf Basin will use 25% of the water usage of a golf course •Please remember that golf courses can use recycled and grey water;surf pools cannot •A local golf course decreased their water usage summer 2020 by 17% with no problem •Surf park can’t decrease their water usage or they close •Golf courses have new designs that are environmentally friendly •I am not advocating a golf course at this site.Lots of choices for family-friendly amenities Rock wall climbing Bike Trails Hiking trails Community pool Miniature Golf Playgrounds Tennis Pickleball etc. THIS IS THE TYPE OF FAMILY FRIENDLY RESIDENTIAL DEVELOPMENT LA QUINTA NEEDS How can they say no noise impact 1 From:Wcl Sent:Monday, August 2, 2021 3:33 PM To:City Clerk Mail Subject:Request to speak in person/public comment: joint meeting City Council/Planning Commission Attachments:City Council presentation W.Clarke Final 08_21.docx  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Good Afternoon, Monica and Nicole   I respectfully request to speak in person during the joint meeting of City Council and the Planning Commission’s public session tomorrow, Aug 3 @ 7 pm. My written presentation is attached for distribution.   Thank you for your help. Let me know if there is anything else you need.I look forward to meeting you. Best regards, Wendy   Wendy Clarke  La Quinta    Public Comment/non agenda item  Opposition to Coral Mountain Wave rezoning - non agenda item  Written presentation attached, request to speak during public session.  Good afternoon Mayor Evans, Council members, Planning Commission,and staff. Thank you for your service. Mayor, it is good to see you and other familiar faces. My name is Wendy Clarke; My Family has lived full-time in the desert for 34 yrs.; 16 years ago, I moved to Trilogy.   ___________________________________________________________________________________________________________ __________  I am here to speak to the Coral Mountain Wave rezoning request.   Exempt from pass-through property tax $$ due to the agreement with The Thermal Redevelopment Project, this undeveloped land provides little revenue. I trust, you, the current city council, might have negotiated something different. If rezoned, LQ gains TOT and South LQ residents’quality of life is permanently, negatively impacted.  John Gamlin, project president, recently shared that he has managed S.LQ, luxury, low-density residential neighborhoods. The CMWR will not be similar in any way with a massive artificial surf wave, stadium lighting,broadcast system, music, and STVRenters.  CITY COUNCIL MEETING - AUGUST 3, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENT WENDY CLARKE PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA - OPPOSING THE WAVE PROJECT 2 Beyond the 4 proposed annual events, additional temporary-use permits are likely. Kelly Slater has made public his support of artificial surf waves for The Ultimate Surfer, for Olympic training and competition. LA is the 2028 Summer Olympic host. What will one special event look like? Chaos for 1,000s of residents. Our neighborhoods are not transient or a tourist destination. We intentionally purchased homes away from the commercial corridor. We relax after a busy workday, exercise, retire, enjoy nature, socialize. When we drive down Madison nearing home, there is a sense of calm. We deserve protection of this paradise.     Today, we are environmentally mindful and face a life-threatening drought: lakes reaching historic lows. Supplying 80% of the world, California’s almonds are no longer being planted due to water shortages. We have beenasked to reduce water consumption by 15%. Any governing body approving any project that uses a significant amount of water, is irresponsible.     This Surf Wave will deplete drinking water from our Colorado River supplied Aquifer. NPR reports, “The Colorado River is tapped out.Extremely dry conditions like the region is experiencing in 2021, make clear that the Colorado River is unable to meet all the demands communities in the Western U.S. have placed on it, and it's up to its biggest users to decide who has to rely on it less”.      What are our mutual responsibilities? Everyone reduces water consumption  CVWD transitions remaining golf courses to grey water and denies all nonessential, requests  requiring water sourced from the Colorado River.     The city supports independent studies that evaluate local evaporation rates, actual site noise, and traffic studies post pandemic.     The city observes its General Plan 2035 “Livable community” thatspeaks to “long- term quality of life of its residents”.   It is great to think big; change is inevitable. Meriwether has spent millions, aligning with Kelly Slater and Michael Schwab. It does not justify their project. Please honor S. La Quinta’s established communities and reject The Wave, rezoning request. It will have permanent, quality-of- life consequences for many 1000’s of residents.  Respectfully,   Wendy Clarke  CITY COUNCIL MEETING - AUGUST 3, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENT WENDY CLARKE PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA - OPPOSING THE WAVE PROJECT 1 From:Diane Rebryna Sent:Monday, August 2, 2021 4:31 PM To:City Clerk Mail Subject:WRITTEN COMMENTS CC MEETING August 3, 2021 re: Coral Mountain Resort - Diane Rebryna and Anast Demitt wish to verbally address City Council during the open session. Attachments:PDF FINAL REBRYNA DEMITT August 3 PRESENTATION TO CITY COUNCILand the PLANNING COMMISSION .pdf  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   Hello again,    Further to my email of earlier today, please find the written version of our comments to be presented in the Open  Session in front of City Council attached.  We wish these to be part of the public record.   Thank you again for your assistance with this; again, please feel free to reach out with any questions or comments.  Kind regards,  Diane   On Aug 2, 2021, at 3:36 PM, Diane Rebryna  wrote:  Hello,    My name is Diane Rebryna  My husband’s name is Anast Demitt.  We reside at , La Quinta CA 92253   Our phone number is .  We wish to address City Council during the open session re the Coral Mountain Resort  ‐ Diane would  like to speak first using her 3 minutes, and to correlate, Anast would like to follow immediately  thereafter with his allotted 3 minutes.   Thank you for accommodating our request.   If there is anything else that you require at this time, please do not hesitate to reach out.   Kind regards,  Diane   CITY COUNCIL MEETING - AUGUST 3, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENTS DIANE REBRYNA, AND ANAST DEMITT PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA - OPPOSING THE WAVE PROJECT 2   I will be forwarding a written record of these same comments to your attention tomorrow.             CITY COUNCIL MEETING - AUGUST 3, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENTS DIANE REBRYNA, AND ANAST DEMITT PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA - OPPOSING THE WAVE PROJECT Good afternoon Honorable Mayor and City Council Members, Thank you for allowing me to speak today regarding Coral Mountain Resort, which I will refer to going forward as “the Project”. My name is Diane Rebryna, and my husband Anast Demitt and I are very blessed to have our winter home here at Trilogy in La Quinta. Please know that we truly love this city, particularly its tranquil and beautiful southeast corner, which is why we chose to settle there. At the outset, I wish to say that we’ve spent an inordinate amount of time reviewing the Draft Environmental Impact Report - which at over 1500 pages was very challenging and intimidating to the average reader to say the least. There were so many topics, with this and that “study” and these and those “mitigating factors” that were covered. Some of the DEIR was formulated with conjectures as evidenced by the statements such as “are not anticipated to”,” would not significantly impact”, etc. I certainly felt overwhelmed as I tried to extrapolate all of the potential impacts of this Project on life as we know it in South La Quinta. To help me understand the DEIR, I also reviewed the the 2021 CEQA guidelines - a reference document based on the CA Environmental Quality Act to which is used to develop Environmental Impact Reports. It was here that I had my “eureka” moment ! This document, as part of the DEIR checklist speaks to a topic called “Mandatory Findings of Significance” where the following is asked: “Does the Project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly”? That is when it hit me ! - this Project, as a result of the request for REZONING to allow for it definitely has many known and potentially unknown environmental domino type effects on the “human beings” - those being us - the residents of the communities nearby. 1. First of all, the Developer has asked for Sub - Phase Development based on “market and consumer demand”. I am overwhelmed as I think of how plans for our lives will be totally predicated on the fact that the waves and phases of construction noise and traffic could go on for years and years. We may never see the completion of this Project in our time here ! CITY COUNCIL MEETING - AUGUST 3, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENTS DIANE REBRYNA, AND ANAST DEMITT PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA - OPPOSING THE WAVE PROJECT 2. As a result of the rezoning change, Special Events asked for by the Developer could be permitted through the use of TUPs. What’s to prevent the 4 that are being asked for from turning into 8, or more, per year ? City noise ordinances will be altered to accommodate these. There will definitely be access and egress challenges to most of the surrounding communities - this could impact our safety and well being, should there be traffic tie ups both during as well s before and after Special Events to allow for prep and take down days. 3. Finally, I am totally perplexed as to how this Project with its enormous water usage with 18 million gallons of water to fill it from our aquifers would even be considered in our desert environment with its high temperatures, high evaporation rate and winds, especially during a mega-drought. I know of no other “recreational activity’ which would even be considered if there was an equivalent current and potential future threat to the environment as a consequence. There is a global movement under way to conserve water, with good reason, and we must think of our children and grandchildren. —————————————————————————————————————————- My name is Anast Demitt and Diane is my wife. Thank you for allowing me to continue on with our presentation. This topic is of such concern to me that I felt I needed to travel here to speak to Council today and express my concerns on this proposed Development. 1. Traffic - Once the Tourist Commercial aspect of Coral Mountain Resort is “up and running” there will traffic changes that will significantly impact our day to day lives as we know them. The traffic study included in the DEIR is flawed in my opinion as it was conducted during COVID when many seasonal residents chose not to return to the valley. The base traffic volumes used in the analysis are therefore an underestimation of the actual volumes. The study shows that levels of service in some of the affected areas will be reduced to level F, the lowest possible level of service in traffic engineering. That means long delays at intersections and increased commute times regulating in more GHG emissions. The DEIR recommends that changes be implemented to reduce the impacts on the level of service. The developer indicates that they will pay for “their proportional share”. The citizens of LQ Quinta are then stuck with the remainder of the costs. This does not seem to be a fair trade off as we the citizens are subsidizing a private development that we will not see any benefit from. CITY COUNCIL MEETING - AUGUST 3, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENTS DIANE REBRYNA, AND ANAST DEMITT PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA - OPPOSING THE WAVE PROJECT 2. Lighting - The Developer proposes seventeen 80 foot tall light towers and lighting with variances in parking lots and visitor areas. The effect of this lighting is another unknown that cannot be quantified at this location. The proposed development will be similar to what I see when I drive by the Indian Wells Tennis Gardens at night. Furthermore, from the proposed project site, the illumination from a public park in Coachella is clearly visible in our skies. This project, with its seventeen light towers and commercial glare, is not the place that I would choose to observe the beautiful dark skies that our desert is known for. We will say good bye to that here as well. 3. Short Term Vacation Rentals - One of the biggest concerns that I have relates to the potential approval of over 700 STVR’s for the site, should rezoning occur. Every room in the hotel and casitas and every house will be approved as an STVR. The proposed $2.5M dollar homes - AND UP - will have multiple bedrooms with multiple people sharing a house. Add in a full hotel for one of the Special Events or even for Coachella or Stagecoach, and this development rapidly becomes nothing more than a large scale B&B with a rotating door. That could mean literally 5 to 6 thousand additional transient visitors in and out of the Project each day. Is this the type of intrusive commercial development that we want “inserted” amongst the established communities of the Quarry, Trilogy, PGA West, Andalusia and Santerra, to name a few residential districts close by ? All for the sake of the TOTS that will be collected on the STVRs? What happened to the highly touted goals for quality of life in the LA Quinta 2035 plan? Is this development and all that it brings along with it really worth the adverse impact it creates on the residents and citizens of South La Quinta? I’m respectfully asking you today to to please “stick to the plan”, that is, the 2035 La Quinta General Plan - particularly the component that speaks to the “livable community” which addresses the “long- term quality of life of its residents.” CITY COUNCIL MEETING - AUGUST 3, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENTS DIANE REBRYNA, AND ANAST DEMITT PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA - OPPOSING THE WAVE PROJECT This PROJECT is a square peg in a round hole! I encourage you to do as we did and please read the entire 1500 plus page DEIR. You will see that there is not enough certainty from the information presented to allow for rezoning with confidence, and to ensure that there will not be long term life impacting consequences for we, those residents - ‘those human beings” - who live nearby. Thank you for allowing us to provide our perspective today to you. Please say no to the rezoning of this Parcel of land to Tourist Commercial. Respectfully submitted on August 2, 2021 by: Diane Rebryna & Anast Demitt , La Quinta, CA 92253 CITY COUNCIL MEETING - AUGUST 3, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENTS DIANE REBRYNA, AND ANAST DEMITT PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA - OPPOSING THE WAVE PROJECT 1 From:Ruth Utti Sent:Thursday, July 29, 2021 4:49 PM To:Monika Radeva Subject:from Ruth Utti RE: public comment REL STVR AMENDMENT & PERMITS to be presented at City council meeting August 3, 2021 Follow Up Flag:Follow up Flag Status:Flagged  EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information.   TO:   LA QUINTA CITY COUNCIL MEMBERS   RE:   Public Comment on Short Term Rental Permits  City Council meeting August 3, 2021  FROM:  Ruth Utti  Owner of , La Quinta  Dear Council Members,  I am writing to urge you to amend the new amendment to Chapter 3.25 of the La Quinta Municipal Code (LQMC) which  relates to short term vacation rental permits. Amend this LQMC to include the Tennis Villas in the General STVR rental permit  program.  Currently, I have a short term rental permit because I use the on site La Quinta Resort Leasing Management services.  My La  Quinta Tennis Villa condo has been in this rental program since my husband and I purchased the property in 1984. We have  never had any problems with short term renters. Any problems with short term renters are directly addressed by the Leasing  Management Company as well as the LQTV Homeowners’ Association.   The reason why we purchased property in the Tennis Villas community was the association and proximity to the Resort Hotel.  Our Tennis Villa complex is no different than Legacy Villas which has been granted the General STVR Permit status. In both  communities, each condo is individually owned.  Both are adjacent to the La Quinta Resort Hotel and have the same resort  privileges if short term rental is arranged through on site Resort Leasing Management.   If this amendment is not amended to include the Tennis Villas in the General STVT rental program, I and other TV owners  will be financially impacted. The real estate market in the Tennis Villas has always been strong and in demand because future  buyers could participate in the short term rental program offered by the Leasing Company.  If the Tennis Villa community is  not accepted into the General STVT program, new buyers will be discouraged. Market prices and sales will drop.   It is simply unfair that Legacy Villas, La Quinta Desert Villas (Homewood Suites), Puerta Azul and Signature at PGQ West have  the General STVT rental status. The Tennis Villas community was developed way before these complexes were even built! In  addition,   TV rentals traditionally accomodate the Resort with extra rooms when over‐flow shortages occur during big conventions.   We should be given the same status as they have!  Amend the amendment to Chapter 3.25 of the LQMC to include the Tennis Villas in the General STVT rental program!  I will not be able to attend this meeting to personally convey my comments.  Thank you for your time and consideration.  Sincerely,  CITY COUNCIL MEETING - AUGUST 3, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENT RUTH UTTI PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA - LA QUINTA RESORT TENNIS VILLAS & STVR MORATORIUM 2 Ruth Utti  Tennis Villas:     C:   Mailing:    CITY COUNCIL MEETING - AUGUST 3, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENT RUTH UTTI PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA - LA QUINTA RESORT TENNIS VILLAS & STVR MORATORIUM 1 From:Kathy Weiss Sent:Tuesday, August 3, 2021 4:52 PM To:Monika Radeva; Consulting Planner Subject:Wave Opposition Speech to LQ City Council Aug3 2021 Attachments:Wave Oppostion Speech to LQ City Council Aug3 2021 (002)final.pdf ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information. **  Please add my comments to the Public Record of comments on the DIR- Coral Mountain Park. Thank you, Kathy Weiss Kathy Weiss, Owner/Director Crystal Springs West 83698 67th St, Thermal, Ca, 92274 (Use above address for GPS) Mailing Address: 1609 County Road 112 Carbondale, Co. 81623 Fax-970-963-1695 http://crystalspringsranch.co; CITY COUNCIL MEETING - AUGUST 3, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENT KATHY WEISS PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA - OPPOSING THE WAVE PROJECT Kathy Weiss comments to LQ City Council Meeting Aug 3,2021 Honorable Mayor Evans, Members of the Council, staff. Thank you for the opportunity to speak on the Coral Mountain project. My name is Kathy Weiss . I am a homeowner /resident at the Quarry. #1. Location Many of you might think The Quarry won’t be impacted because the DIR said there was nothing to The West of the project. For the record, The Quarry is to The West of the proposed Wave Basin at Coral Mountain. #2. Noise Everyone who lives near Coral Mountain knows that sound reverberates throughout this area. I can hear the murmur of simple conversations between the hikers in Coral Mountain Park, and at Lake Cahuilla Camper Park. From my home at The Quarry, I can hear the music, the bass beat, and the roar of the crowds during Coachella and StageCoach. In fact, from inside my home, I can tell you if the vehicle rumbling down west of 58th & Madison has a gasoline or diesel engine. Just like my neighbors, I hear the sounds of coyotes and hoot owls every evening. I ask any sound engineer, that has NOT been hired by the Developer, to demonstrate sound trajectory to La Quinta Mayor & City Council members. The finding of “no significant” noise impact in the DIR illustrates what a one-sided publication this is. #3 Side effects of Tourist/Commercial Zoning Louder noise allowances, longer business hours, overnight stays, special events, bigger and taller buildings, and public safety commercial lighting are permitted, and sometimes required under Tourist/Commercial zoning. Here is just one example- the Wave Basin requires an audible (not visual) 30- second alarm if there is an emergency, followed by another 30-second audible alarm to signal the emergency has ended. California State mandated Alarm can be as loud as it needs to be in order to be heard over “The Tub and The Train,” (nickname given to the Wave Basin by Kelly Slater’s peers), the screaming and cheering crowds, the crashing of waves onto concrete flooring, and the jet skis zipping up and down the Basin. As the Tub is geared for the Novice Surfer Tourist, the alarms could be going off several times a day. If I had wanted to live in a noisy, tourist/commercial neighborhood, I certainly wouldn’t have built a home at The Quarry. #4 STVR’s As La Quinta City Council and its residents know, STVR’s are a big nuisance, not only here in La Quinta, but elsewhere in Coachella Valley, and wherever people want to Vacation. The vast majority of people who propose short term vacation rentals do not live in this town. Most are out of towners or Commercial investors. If City Council choses 750 more STVRs over our tranquil South La Quinta Community, you are voting against your own Community. Are we a community or a Commodity to you? To remind everyone, the Development Agreement proposes: “Short term vacation rentals will be an allowable use in all planning areas within the Project “. In “Developer Speak”- That means 100% of the 600 “Dwelling Units” (per the Developer’s words) built on this property can be STVR’s. In essence an overnight Hotel Room with a shared kitchen. The developer states “Dwelling Unit” prices will start at $2.5 million and go to $5 million. That tells me the Dwelling Units are going to be McMansions w/ 3 to 10 bedrooms each. Add the massive 150 room key hotel and we have “Surf City Party- land” with (a potential overnight) population of 4-5,000 lodgers at our doorsteps. Simply put, 750 STVR dwellings and 4-5,000 lodgers will be throbbing in the middle of Andalusia, Trilogy, The Quarry, Santerra, Puerta Azul and PGA West (which has a section on 58th), plus the other resident communities lining 58th Street West of Madison. This Meriwether project goes against every single zoning statement in the La Quinta General Plan 2035. The developer, when asked about the noise and light pollution, has been very careful to always reply, “we don’t want the noise to impact our residents.” From reading the DIR and the DA, this project is not catering to have many residents. I want to emphasize the developer plans to build the Wave Basin, Hotel and Casitas first. After completion in 2-5 years down the road, only then will developer construct dwelling units on the sold Lots. A “Dwelling Unit “- per the developer’s own words, in the DIR, has an Owner(s), but not necessarily a Resident. A Rental has an “Owner”, a Home has a “Resident.” Keep in mind, The “Dwelling Unit” owners that chose to buy and build at Coral Mountain Wave Park, plus the tourists booking a stay, do so knowing that the “Tub and Train”, announcer, jet skis, crowds, entertainment venues, etc. will be going non-stop 15 hours daily with 1,000’s of tourist/lodgers milling around outside all over the place. It’s easy for the Wave Park lodgers to leave and go back home when tired of the noise, crowds, and commotion. For the neighboring homeowners, it is not so easy. WE will have to soundproof our lives, unable to hear the birds, bees and other native wildlife. We will be stuck in a nightmare that never ends. The surrounding neighborhood property owners and I bought &/or built homes in South La Quinta because we wanted a peaceful, low-key residential atmosphere. We enjoy the light traffic, no hustle-bustle, being outside listening to the sounds of nature. Our homes and daily life will be impacted negatively in which way. Before I chose the location of where I live in La Quinta, I asked my realtor what the West Andalusia parcel was zoned for. The realtor told me “Low -Density Residential w/18 -hole golf course. It is planned to be Andalusia’s higher-end homes with their own golf-course.” I did more due diligence by visiting the Andalusia Sales site, looked at their Master Plan 3-D model and confirmed the zoning with the Developer’s representative. Finally, after studying the LQ City zoning map, I felt confident to purchase my lot and commence building a home at The Quarry. If any of us wanted to live next door to a “Surf City Mega- Event Complex” we would have done so. The majority of the homeowners in South La Quinta moved here by choice, (as we were not born and raised in La Quinta.) Permitting this Zone change is slap in the Face to every single person that chose to live, buy, and/or build in South La Quinta. LQ City Council would be showing us that we, your South La Quinta residents, just don’t matter. I thought City Governments were designed to protect its residents and their properties, and make its Residents pleased to be living there. You can call me naive, because I never thought our local government would cater to an out of state rookie-developer, that has only been in business for 8 years. For the record- This developer has already pulled the plug on one La Quinta based, City owned development: SilverRock. La Quinta Government should stand by their thousands of residents. Not the Out-of-Town developer that has a dubious history w/ La Quinta. #5. Developer Agreement For the record, the developer’s proposed time frame, as proposed in the DA, is 40 years. That is 4 – 0. F O R T Y. I quote this 6- year old article from the Desert Sun dated October 21, 2015, regarding the SilverRock project. “Robert Green Jr., of Robert Green Co., and John Gamlin, of Sofia Investments, will keep SilverRock moving forward after Meriwether Co. withdrew to pursue other interests, city Economist McMillen said.” (For the record, this is the same John Gamlin we heard speak on Meriwether’s behalf at the last open City Council Meeting) In other words, Meriwether, the same developer that dropped Silver Rock to pursue “Other interests”, wants a 40- year time frame in the Development Agreement. That is alarming. What if Meriwether drops this one too? Yes, I am well aware that Developers, City, State & Public entities, Planning Business, Consultants, Realtors, etc. have interacted, networked & fraternized with each other on a daily basis for many, many years. In fact, most of LQ City Council members are involved in these types of pursuits. When it comes to assembling DIRs for City Review, it is definitely a stacked deck in favor of the Developer. The “no significant impact” stated over and over in the DIR clearly illustrated this bias. LQ Government’s easy acceptance of the more than 1,000- page DIR cemented the fact. The repetitive “No significant Effect” would be laughable if the thousand pages+ plus DIR wasn’t so blatant in its lack of transparency, readability, and comprehension. Having personally met and known many Developers, a good, responsible, and successful Developer looks to invest and “develop” where there is a real need, the timing is right, and there is an overwhelming neighborhood desire for the “Development” to happen. That is certainly not the case here. All which makes me ask why the Developer and their financial backers bought a parcel that did not have the desired Zoning already in place for their Project? Who, in LQ government, gave them the “greenlight”? Why would La Quinta government even think this is “in character” of the existing neighborhood zoning? In summation, I beg of you, Mayor Evans, and La Quinta City Council Members to vote NO on granting the Property Commercial/Tourist zoning. A zone change permit would be absolute disaster in the making for the many thousands of residents close to this proposed Tourist/Commercial Mega-development. Sincerely, Kathy Weiss HAND OUTS CITY COUNCIL MEETING AUGUST 3, 2021 Eight blocks of Trilogy ..... . ho-1-eL s� +w f\o � <;e.. vt D t eL+-117Vl..f The proposed wave pool/ ....... . CITY COUNCIL MEETING - AUGUST 3, 2021 - HAND-OUT BY KELLY WALTON ITEMS NOT ON THE AGENDA - OPPOSING THE WAVE PROJECT