2020-22 GovOS (former MuniRevs, dba LodgingRevs) Amendment 1 - STVR ProgramMEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
___ Approved by City Council on ___________________________________________
___ City Manager’s signing authority provided under the City’s Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
___ Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___ Agreement payment will be charged to Account No.: _____________________
___ Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
8/5/21
Jon McMillen, City Manager
Monika Radeva, City Clerk
Amendment 1 to Agreement for Contract Services with LodgingRevs for STVR licensing and
TOT collection services - removing Hotline Answering Services & Adding Software Enhacements
✔7/20/2021 Consent 7
✔
✔101-6006-60103
✔07/01/2020 06/30/2022
✔Multiple Amounts
✔
MR - pending endorsements 8/14/2021
✔LIC-767350 11/30/2021
✔
AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES
WITH MUNIREVS, INC DBA: LODGINGREVS.
This Amendment No. 1 to Agreement for Contract Services
(“Agreement”) with MuniRevs, Inc DBA: LodgingRevs a Corporation
("Amendment No. 1") is made and entered into as of the 20th day of July 2021
("Effective Date") by and between the CITY OF LA QUINTA ("City"), a
California municipal corporation and MuniRevs, Inc DBA: LodgingRevs a
Corporation (“Contracting Party”).
RECITALS
WHEREAS, on or about October 15, 2019, the City and Contracting Party
entered into an Agreement to provide short term vacation rental (STVR)
program contract services and compliance; and
WHEREAS, the City and Contracting Party mutually agree to amend
Section 1.1 of the Agreement by removing the STVR Complaint Hotline
effective fiscal year 2021/22 and reduce the annual compensation amount by
$3,600 per year ($300 per month as listed on Attachment 2 of Exhibit B –
Schedule of Compensation) for the remainder of the Agreement Term; and
WHEREAS, the City and Contracting Party mutually agree to implement
software enhancements for new permit types and assessments for an
additional compensation amount of $11,925 for fiscal year 2020/21.
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
AMENDMENT NO. 1
In consideration of the foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration, the
sufficiency and receipt of which are hereby acknowledged, the parties hereto
agree as follows:
1.Section 1.1 Scope of Services is amended by removing the STVR
Complaint Hotline effective fiscal year 2021/22 for the remainder of
the Agreement Term.
2.Section 2.1 Contract Sum is amended to read as follows:
For the Services rendered pursuant to this Agreement, Contracting
Party shall be compensated in accordance with “Exhibit B” (the
“Schedule of Compensation”):
xFrom October 16, 2019 through June 30, 2020 the monthly
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for
in Section 2.3 of this Agreement, the maximum total compensation to be paid
to Contracting Party under this Agreement per fiscal year is as noted below:
Initial Term:
“Not to exceed” Year 1 (FY2019/20): $32,960.00
“Not to exceed” Year 2 (FY2020/21): $61,365.00
“Not to exceed” Year 3 (FY2021/22): $49,440.00
Possible Extended Term:
“Not to exceed” Year 4 (FY2022/23): $49,440.00
“Not to exceed” Year 5 (FY2023/24): $49,440.00
The Contract Sum shall be paid to Contracting Party identified in Contracting
Party’s schedule of compensation attached hereto for the work tasks
performed and properly invoiced by Contracting Party in conformance with
Section 2.2 of this Agreement.
City of La Quinta
CITY COUNCIL MEETING: July 20, 2021
STAFF REPORT
AGENDA TITLE:APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR
CONTRACT SERVICES WITH LODGINGREVS FOR SHORT-TERM VACATION
RENTAL PROGRAM SERVICES
RECOMMENDATION
Approve Amendment No. 1 to Agreement for Contract Services with
LodgingRevs, a corporation for short-term vacation rental program services;
and authorize the City Manager to execute the amendment.
EXECUTIVE SUMMARY
x In 2019, Staff solicited proposals for short term vacation rental (STVR)
program services from qualified firms; LodgingRevs was the best qualified
firm to provide these services, and the City entered into a two-year
eight-month agreement for contract services.
x Recent Code updates to the STVR program require implementation of
several enhancements to the online permitting software; LodgingRevs
additional services amounted to $11,925, which exceeds the $49,440
per-year contract authority for fiscal year (FY) 2020/21.
x Upon Council approval, Amendment No. 1 (Attachment 1) for additional
services would increase the total contract amount for FY 2020/21 to
$61,365.
FISCAL IMPACT
The schedule of compensation for the LodgingRevs three-year contract is a not-
to-exceed annual amount of $49,440, beginning FY 2019/20. Funds in the
amount of $49,440 were available in the 2020/21 Hub Professional Services
account (101-6006-60103); LodgingRevs additional services rendered
amounted to $11,925. The revised total amount budgeted for FY 2020/21
would increase from $49,440 to $61,365.
FISCAL YEAR ANNUAL COMPENSATION
Contract Services
Agreement
Amendment No.1
2019/20
2020/21
2020/21
$ 32,960
$ 49,440
$ 11,925
CONSENT CALENDAR ITEM NO.
2021/22 $ 49,440
TOTAL CONTRACT COMPENSATION: $143,765
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BACKGROUND/ANALYSIS
As the STVR program has developed over the years, Council and staff recognize
the need to further streamline processes for program participants as well as
staff. The ability to apply for permits online, make payments, renew permits,
and remit TOT online meets this objective and ensures that reporting is
maximized, and compliance is achieved for the success of the program.
Recent updates to the STVR program over the last year have required
implementation of several enhancements to the LodgingRevs online permitting
software, including adding the four new permit types (homeshare, primary,
general secondary/investment, and estate home permits), additional tracking of
permit information, and adding the 1% Greater Palm Springs Tourism Business
Improvement District assessment on gross rental revenue. The additional
services to the online permitting enhancements exceeded the $49,440
budgeted for FY 2020/21. Additional contract authority in the amount of
$11,925 is needed for a total “not to exceed” contract amount of $61,365 for
FY 2020/21.
ALTERNATIVES
Council could elect not to approve the amendment.
Prepared by: Tommi Sanchez, Hub Manager
Approved by: Danny Castro, Design and Development Director
Attachment: 1. Amendment No. 1 with LodgingRevs
66