2021-24 Riverside County - Fire Protection, Prevention, Rescue, Marshall & Emergency SrvcsMEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
___ Approved by City Council on ___________________________________________
___ City Manager’s signing authority provided under the City’s Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
___ Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___ Agreement payment will be charged to Account No.: _____________________
___ Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals)as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
June 1, 2021
Jon McMillen, City Manager
Martha Mendez, Public Safety Manager
Coop Agrmt with RIVCO for Fire Protection, Prevention, Rescue, Fire Marshal, &
Medical Emergency Services for LQ for FY 2021/22 thru FY 2023/24
June 1, 2021 - Business Session 2
✔
✔
FY 2021/22 FY 2023/24
6,820,177 per year
N/A
N/A
City of La Quinta
CITY COUNCIL MEETING: June 1, 2021
STAFF REPORT
AGENDA TITLE: APPROVE COOPERATIVE AGREEMENT WITH THE COUNTY OF
RIVERSIDE TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE
MARSHAL AND MEDICAL EMERGENCY SERVICES; AND APPROVE
COOPERATIVE AGREEMENT BETWEEN THE CITIES OF INDIO, LA QUINTA,
COACHELLA, AND THE COUNTY OF RIVERSIDE TO SHARE THE COST OF
A LADDER TRUCK COMPANY
RECOMMENDATION
A.Approve a Cooperative Agreement with the County of Riverside to provide
fire protection, fire prevention, rescue, fire marshal and medical
emergency services; and authorize the City Manager to execute the
Agreement.
B.Approve Cooperative Agreement between the Cities of Indio, La Quinta,
Coachella, and the County of Riverside to share the cost of a ladder truck
company; and authorize the City Manager to execute the Agreement.
EXECUTIVE SUMMARY
•The City of La Quinta contracts with the County of Riverside for fire
services.
•The current Cooperative Agreement with the County of Riverside for fire
and medical emergency services (Fire Service Agreement) will expire on
June 30, 2021. The new Fire Services Agreement (Attachment 1) term will
be from July 1, 2021 to June 30, 2024.
•The current Cooperative Agreement between the Cities of Indio, La Quinta,
Coachella and the County of Riverside for ladder truck cost sharing (Ladder
Truck Agreement) will expire on June 30, 2021. The new Ladder Truck
Agreement (Attachment 2) term will be from July 1, 2021 to June 30, 2024
and includes the ladder truck staffing and maintenance costs.
•Service levels will remain the same, except that Emergency Management
Department (EMD) service fees are no longer included in the fire service
agreement representing a savings of approximately $110,000.
BUSINESS SESSION ITEM NO. 1
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FISCAL IMPACT
Cost for fire services is estimated at approximately $6,820,177, including the
cost of the ladder truck agreement. The annual fire property tax revenue will
cover all cost for FY 2021-22. For each subsequent year after FY 21/22, the
County has included a flat increase of 5%. Should expenses exceed the fire
property tax revenue, the difference will come from the fire reserve balance.
BACKGROUND/ANALYSIS
Since 1986, the City has contracted fire services from the County of Riverside,
which in turn has an agreement with the California Department of Forestry and
Fire Protection to provide fire services. The contract provides fire staffing for all
three city fire stations, 24 hours a day, a Fire Safety Specialist assigned to the
City and Battalion Chief support to oversee day to day operations.
Since 2006, the City has participated in a cooperative agreement to operate a
ladder truck for the mutual benefit of the Cities of La Quinta, Indio, Coachella
and County of Riverside. The cost allocation remains the same: the City of Indio
contributes 50%, the County of Riverside 25%, and the City of Coachella and La
Quinta each pay 12.5% of the actual cost of staffing and ladder truck
maintenance. The estimated cost for FY 2021-22 is $229,677. On September
15, 2020, the City approved the acquisition of a replacement ladder truck, the
new truck should be in operation by FY 2022-23.
A noteworthy change is that services provided by the County Emergency
Management Department (EMD) have been eliminated from fire service
agreement. If City elects to contract County for additional EMD services, a
separate contract will need to be established with EMD.
Approval of these agreements represents a continuation of service levels. In
early 2020, the City contracted with Matrix Consulting Group, Inc to conduct a
comprehensive review of fire services and the study was delayed due to the
pandemic. The study is nearly complete and staff will bring forth a study session
of that report, which will look at long term fire service planning and operational
needs.
ALTERNATIVES
Given that the existing agreement expires June 30, 2021 and fire services are
needed, staff does not recommend an alternative.
Prepared by: Martha Mendez, Public Safety Manager
Approved by: Chris Escobedo, Community Service Director
Attachments: 1. Fire Cooperative Agreement
2.Fire Ladder Truck Agreement
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