SPEV 2021-0002 La Quinta Art Celebration (10.25.2021)
October 25, 2021
CASE NUMBER
Special Event Permit 2021-0002
ACTIVITY/EVENT
La Quinta Art Celebration
November 11-14, 2021 & March 3-6, 2022
La Quinta Civic Center Campus
APPLICANT
Kathleen Hughes
Scope Events, LLC
APPROVAL
The Design and Development Department has reviewed and approved Special Event
Permit 2021-0002, pursuant to LQMC Section 9.100.130 (Special events – Non-
Residential), based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the
fire marshal, subject to the below and attached conditions of approval.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal
disruption to local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with
all conditions of approval of this permit. The applicant must obtain any permits, as may
be required below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The applicant agrees to indemnify, defend and hold harmless the City of La Quinta
(“the City”), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this temporary use
permit. The City of La Quinta shall have sole discretion in selecting its defense
counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
2. Attached are conditions of approval from the Riverside County Fire Marshall that
shall be adhered to.
3. Notice shall be given to existing property owners and residents within 500 feet of
the event areas prior to each event, informing them of the provisions,
restrictions, and event conditions tat will affect area traffic patterns and other
routine daily operations in the area. The notice shall include the date, time, hours
of operation, description of event, and name and contact phone number of the
local contact person and the police department.
4. The applicant shall adhere to all relevant and up to date guidelines relating to
COVID-19 from the County of Riverside Public Health Department and State of
California Public Health Department.
5. Community notification shall be provided to the satisfaction of the Community
Resources Director.
6. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Building Department, Public Works
Department, Sheriffs Department, etc.). This includes obtaining a permit for any
temporary structures or tents exceeded minimum requirements. Fees for these
permit(s) shall be paid prior to event.
7. Applicant shall apply for a Building Inspection permit and Fire Inspection permit
for both events. City staff conducting an inspection may request additional or
modification of conditions as they arise during inspection. These additional
requests, especially those related to life safety, shall be responded to in a timely
manner, prior to first use. First inspection(s) shall occur no later than Tuesday,
November 9th, 2021. Fees for these permit(s) shall be paid prior to event.
8. All vendors shall obtain a City Business License. The serving of food and alcoholic
beverages during the event shall be subject to the rules and requirements of the
Riverside County Health Department and State of California Alcoholic Beverage
Control, respectively. Applicant shall make best efforts to submit full list of
vendors with business license application(s) well in advance of event. This
includes list of artists. Artists shall work to apply for and receive business
license(s) weeks ahead of each event.
9. The applicant shall obtain and comply with a City approved Encroachment permit
with corresponding traffic control plan. An additional encroachment permit will
be required for the 2022 event.
10. Any lighting shall be directed away from surrounding roadways and surrounding
residential properties. No spot or searchlights are permitted.
11. Roadways/traffic aisles to structures and activities and around the event shall be
maintained accessible to emergency vehicles at all times. The applicant shall
provide a fire lane of sufficient width for emergency vehicle access on Avenida La
Fonda.
12. Applicant shall comply with the requirements for Fugitive Dust Control per
Chapter 6.16 of the La Quinta Municipal Code prior to use of any off-site unpaved
valet parking lot(s).
13. The applicant shall make prior arrangement to ensure adequate parking for staff
from City Hall, Wellness Center, and the Library, including their visitors, for the
week of the event.
14. Applicant shall provide confirmation of parking plan two (2) weeks prior to each
event date, confirming which parking lots will be used.
15. Additional comments may still apply based on further review of separate
applications with the Building Division and Fire Department.
Completion/confirmation during the event:
16. The event operations shall be consistent with information submitted to the City
and on file. This includes site plan, statement of operations, emergency
management plan, emergency contact list, and plans for ADA.
17. The applicant shall provide access for the residents on Avenida Nuestra, Calle
Guatamala, Calle Hueneme, Calle Iloilo, Calle Jacumba and Calle Kalima, their
guests, mail carriers, and companies delivering to them from Desert Club Drive
via Calle Fortuna or Calle Cadiz and Avenida Nuestra and as determined by the
City of La Quinta. The residents living on the south side of Avenida La Fonda
within the event area, their guests, mail carriers, and companies delivering to
them shall be allow access to the westbound one-way Avenida La Fonda and as
determined by the City of La Quinta. Additionally, the applicant shall provide a
simplified traffic control plan to residents showing the access routes and
restrictions to be in force during the event.
18. No on-street parking outside the approved event area may be utilized for valet
parking services, other than the areas along Avenida La Fonda which have been
identified in the traffic control plan. All on-street parking areas not otherwise
restricted under the traffic control plan as approved shall remain available for
public use.
19. The applicant shall remove all non-applicable traffic control devices on Calle
Tampico and Avenida La Fonda during non event hours. Barricades to Calle
Guatamala, Calle Hueneme, Calle Iloilo, Calle Jacumba and Calle Cadiz may
remain during non event hours but must have adequate reflectorization and
visibility.
20. The use of amplified equipment for music presentations is permitted, provided
that all provisions of the City of La Quinta’s Noise Ordinance (LQMC 9.100.210)
are complied with.
21. Certain areas providing access to the event area are public and, as such, general
public access may not be denied or restricted in any manner that extends beyond
the limits of this event as approved.
22. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed
by the State of California and possess a valid Private Security license.
23. Public property shall not be defaced by paint or other types of permanent
materials such as pen, markers, etc.
24. The serving of food at the event shall be subject to rules and requirements of the
Riverside County Health Department.
25. Smoking shall not be permitted in any tent or canopy or in any adjacent area
where hay, sawdust or any other combustible materials are stored or used unless
approved by the fire inspector. NO SMOKING signs shall be posted in all tents
and canopies.
26. No fireworks, or open flame, or any other device emitting flame or fire or creating
a glow capable of igniting combustibles shall be permitted.
27. All motor vehicles shall be parked in designated parking areas. Designated Fire
Lanes are to be kept open with minimum of 20 feet unobstructed access at all
times.
28. As the applicant proposes to place signs in City street rights of way, the signs
shall conform to Section 9.160 of the La Quinta Municipal Code (the Sign
Ordinance) and the conditions set on the encroachment permit for said signage.
29. All required traffic control and dust mitigation measures shall be implemented by
the applicant at no cost to the City of La Quinta. Dust control measures shall be
employed during all event activities, pursuant to Chapter 6.16 of the Municipal
Code.
Completion/confirmation after the conclusion of the event (if necessary):
30. Applicant shall have a meeting with Design and Development Staff within one (1)
month of the first event to go over any changes to event layout, conditions, or
permit(s).
31. Any changes the applicant requests to make to this Special Event Permit for the
second event shall be submitted to City’s Design and Development Permit at least
45 days prior to the second event.
32. The event sites used shall be left clean and in its original manner after the event.
Temporary trash receptacles shall be provided in and around the event areas. All
event areas shall be left free of debris at the end of each day’s activities, and
after the event concludes.
33. All signage must be removed at the conclusion of the event, or each sign is
subject to a $50.00 fine. Please contact the Code Compliance Department at
(760) 777-7050 regarding removal of signage.
34. Any damage to public hardscape due to the installation and/or removal of the
directional signs shall be repaired as directed by the City Engineer. This includes
but is not limited to sidewalks, curb and gutter, landscaping, and pavement
especially within the surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta (“the City”), its agents, officers and employees from any
claim, action or proceeding to attack, set aside, void, or annul the approval of this
temporary use permit. The City of La Quinta shall have sole discretion in selecting its
defense counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems
that arise not previously addressed herein. The City may add, revise, or remove
conditions of approval as presented in this letter.
OFFICE OF THE FIRE MARSHAL – LA QUINTA
78495 Calle Tampico, La Quinta, CA 92253 • Phone (760) 777-7074
• www.rvcfire.org
August 19, 2021
Scope Events
Kathleen Hughes
PO Box 104
La Quinta, CA 92253
Re: Special Event – Construction and Operational Fire Plan Review – LQ ART CELEBRATION
SPEV2021-0002 / CIVIC CENTER PARK 78495 CALLE TAMPICO, LA QUINTA, CA 92253
November 11-14th, 2021 / 4,000+ daily attendance throughout the day
The plans you submitted for the above referenced project have been reviewed by Riverside County Fire
Department - Office of the Fire Marshal personnel and are approved with the following conditions. *The
March 2022 event shall reapply for permitting as conditions may be adjusted.
FIRE LANES/ACCESS [CFC 503]
No designated fire lanes, fire hydrants or any other Fire Department appliances shall be blocked or
obstructed. Fire lanes shall be clearly identified in an approved manner throughout the event grounds by
posting “NO PARKING FIRE LANE” or other approved means. All motor vehicles shall be parked in
designated parking areas.
GENERATORS AND INTERNAL COMBUSTION POWER SOURCES
Generators (and/or internal combustion power sources) shall be separated from temporary membrane
structures, tents, canopies by a minimum of 20 feet and be isolated from contact with the public [CFC
3107.16]. Additional fuel containers will not be allowed to be stored with the generator. Each generator will
need to have a 10BC fire extinguisher, with a current service tag (within one year). Combustible material
(including trash) shall be kept clear of the generators.
EXTENSION CORDS
Extension cords shall be over-current protected and/or ground-fault interrupter protected. No additional taps
are to be in any device. All extension cords shall be of 12/3 gauge wire or greater with approved connectors.
HEATING AND COOKING EQUIPMENT [CFC 3107.12]
At least one 2A10BC fire extinguisher, with a current service tag (within one year), shall be provided at all
vendor booths that are cooking. One Class K type fire extinguisher, with a current service tag (within one
year), shall be provided for each vendor booth with a deep fat fryer. Deep fat fryers shall be located outside
tents and protected from the public, unless otherwise directed or approved by The Department of
Environmental Health and the Fire Department.
All L.P.G. tanks (empty or full) shall be secured with a chain or other approved device to prevent tipping
over/unintentional movement and kept a safe distance from open flame. The pressure relief vent should be
pointed away from any open flame.
COMBUSTIBLE MATERIAL [CFC 3107.19]
Accumulation of combustible material (including trash) will be prohibited near any ignition sources within
30-feet of the perimeter of tents and membrane structures. Such waste shall be stored in approved containers
and removed from the premises not less than once a day.
TENTS AND CANOPY(S) [CFC Chapter 31]
There are no proposed tents over 400 square feet or canopies over 700 square feet requiring construction
permitting.
Individual artist display sections may erect shade canopies of sound construction and secure so as to
withstand daily wind-loads. Individual framed canopies shall have not less than 3 corner legs secured with
sturdy staking or minimum 30 pound weights at all legs. Should forecasted or observed winds reach 25
mph, canopy covers shall be removed or lowered.
PORTABLE FIRE EXTINGUISHERS [CFC 906]
Portable fire extinguishers shall be provided by event promoter and placed throughout the event space with
the intent to locate fire extinguishers in proximity to clustered art vendor areas and within not more than 75-
feet of travel. Fire extinguishers shall be easily accessible and maintained in service.
DESIGNATED SMOKING AREAS [CFC 3106.4.5]
Smoking shall be permitted only in designated areas. Other areas shall have approved “No Smoking” signs
conspicuously posted and maintained.
FOOD TRUCKS
All food truck apparatus shall be of the motorized type to provide easy relocating and evacuation in the
event of an emergency or where otherwise required. All food trucks shall have their own compliment of a
minimum 2A10BC (5lb) fire extinguisher under current service tag. All food trucks that have fuel-fire
equipment shall be provided with adequate ventilation and a commercial kitchen hood extinguishing system.
The hood, plenum and duct shall be maintained in a clean and safe operation. The hood suppression system
shall be operational and provided with current service tag
FIREWORKS/PYRO/FIRE PERFORMERS
Fireworks, pyrotechnics or fire performers shall require an additional permit and approval. No such activity
has been proposed at this time.
CROWD MANAGERS [CFC 3106.4.3]
A minimum of 1 trained crowd manager for every 250 persons in attendance is required to be functioning
during the hours of the event. The Crowd Manager's duties shall follow the requirements of CFC 403.12.3.3.
PUBLIC SAFETY COORDINATION/CONTACT INFORMATION
At the time of the fire inspection, provide the onsite contact information for all public safety points of
contact (ex. Sheriff, contracted medical staff, private security, parking supervisor, life guard etc.). Provide
any information for any pre-event safety meetings.
FIRE INSPECTION
Prior to this Special Event, you must be cleared by the Fire Department by way of a Pre-Event Fire Safety
Inspection.
Applicant/installer shall be responsible to contact the Fire Department to schedule inspections. Requests for
inspections are to be made at least 48 hours in advance and may be arranged by calling (760)777-7131.
All questions regarding the meaning of these conditions should be referred to the Office of the Fire Marshal
staff at (760)777-7074.
Kohl Hetrick - Fire Safety Specialist
78495 CALLE TAMPICO, LA QUINTA, CA 92253 / 760-777-7000 / INSPECTION HOTLINE: 760-777-7131
RIVERSIDE COUNTY FIRE PROTECTION PLANNING
RECORD OF INSPECTIONS / PERMIT CARD
THIS CARD IS TO REMAIN ON SITE AT ALL TIMES.
INSTALLING CONTRACTOR MUST BE PRESENT FOR ALL INSPECTIONS. SEE NOTES ON REVERSE SIDE.
JOB
ADDRESS: PERMIT#: DATE
ISSUED:
DESCRIPTION: CONTRACTOR:
HYDRANT SYSTEM DATE INITIALS SPECIAL SUPPRESSION DATE INITIALS
Thrust block pre-pour Door fan test
UG rough piping Abort test
UG hydro Mechanical shutdown
Flush Detector test
Final E F Deluge/pre-action
SPRINKLER U.G. Final E F
Thrust block pre-pour UST/AST TANK
UG rough piping Installation
UG hydro Removal
Flush Emergency shut off
Final E F Primary piping
FIRE SPRINKLER Secondary piping
Weld inspection Dispensers & shear valves
Overhead rough piping Final E F
Overhead hydro MISC. INSPECTIONS
UG flush / OK to connect Spray booths
Main drain/inspectors’ test Hood/duct extinguishing
High pile storage High pile rack storage
In-rack sprinklers H.P. vents/access/corridors
Hose racks Tract access/hydrant verification
Final E F Access & Address verification
HOOD EXTINGUISHING OTHER CONST. PERMIT
Detection system
Function test
Gas/electrical shut-off
Nozzle model/placement
Fire alarm connection
Final E F
SPRAY BOOTHS FIRE CODE PERMIT(S)
Installation OUTDOOR PUBLIC EVENT
Air flow test SPEC. AMUSEMENT STRUCTURE
Mechanical interlock TENT/CANOPY
Extinguishing system PYROTECHNIC
Fire alarm connection OPEN FLAME DEVICE
Final E F
FIRE ALARM KNOX SYSTEM
Rough-wire inspection Building Knox box
Function test Gate access Knox box/padlock
Duct detectors/velocity BUILDING INSPECTIONS
24 hr. battery test T/I final
Sprinkler monitoring Shell final
Final E F Final for occupancy
FINAL INSPECTION DATE: INSPECTORS SIGNATURE:
**WHEN CALLING FOR AN INSPECTION PLEASE HAVE PERMIT NUMBER READY. SEE NOTES ON REVERSE SIDE**
78495 CALLE TAMPICO, LA QUINTA, CA 92253 / 760-777-7000 / INSPECTION HOTLINE: 760-777-7131
INSPECTION NOTES
1. Sway bracing and hangers will be inspected at the time of rough piping inspection.
2. All required hydrostatic pressure tests shall maintain 200 psi for a 2-hour duration. (EX: Residential Fire Sprinkler
Systems)
3. Fire sprinkler system remodels: if indicated on plans or this card, a hydrostatic pressure test shall be required.
4. All underground joints and thrusts blocks shall be exposed and readily visible during the hydrostatic test.
5. Contractor shall supply all testing equipment, access and operating instructions at time of test.
6. All systems shall be inspected, tested, and approved by a Fire Inspector before any work is started tha t may cause the
affected system to be covered or hidden.
POLICIES ON FIELD INSPECTIONS
A. INSPECTION REQUESTS: Inspections are made subject to availability. Please have the permit number available when
scheduling inspections. For City of La Quinta inspections call: (760) 777-7131.
B. APPROVED PLANS: Shall be kept on the job site at all times that work is in progress. Work shall NOT commence
without approved plans.
C. INSPECTION REQUESTS: As required by the California Fire Code, the appropriate installing co ntractor shall be required
to schedule the necessary inspections and be present on site for inspections.
D. RE-INSPECTIONS: Will be charged against a permit when an inspection has failed, is not ready, the responsible party not
on site or where previously noted corrections have not been completed.
E. COMMODITIES: Unless otherwise noted on approved plans or letter of conditions, no commodities shall be entered into
the structure until clearance has been granted by the Fire Dept and Building Official.
F. OCCUPANCY: Buildings shall NOT be occupied by persons other than construction workers until a Final Fire Clearance
has been granted by the Fire Dept and a Certificate for Occupancy has been issued by the Building Official.
INSPECTION NOTES:
THIS CARD IS REQURIED TO BE POSTED AT THE CONSTRUCTION SITE. THIS CARD AND APPROVED PLANS MUST BE
AVAILABLE AT THE CONSTRUCTION SITE FOR ALL INSPECTIONS.
THIS PERMIT SHALL EXPIRE AND BECOME NULL AND VOID IF THE WORK AUTHORIZED IS NOT COMMENCED WITHIN 180
DAYS OR IF THE WORK IS SUSPENDED OR ABANDONED FOR A PERIOD OF 180 DAYS OR MORE.
THIS PERMIT IS FOR FIRE DEPARTMENT APPROVAL ONLY AND DOES NOT INTEND TO ABROGATE MORE RESTRICTIVE
REQUIREMENTS OF OTHER AGENCIES HAVING RESPONSIBILITY.
La Quinta Art Celebration
Scope Events
Tops N Barricades, Inc.
(800)852-TOPS 1 XX 7/12/21
Ron Fifield
Pending
Kathleen 760-567-7555
MAP
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Entry
Exit
Gate #2
Gate #5
Gate #6
Avenida La Fonda Washington StreetGate #3 Gate #4
Gate #1
Calle Tampico
Emergency Exit
Emergency Exit
Emergency Exit
& Artist Parking Lot
Emergency Exit Only
Emergency Exit
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Lighting Rock
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NC
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2021
Hand Sanitizing Station
La Quinta
Civic Center
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Library
Wellness Center
La Quinta
GeneratorTower
PLAZA
PATIO
CHAMPAGNE
BAR AMPHITHEATER BAR
KETTLE ONE LOUNGE
Brandini Ice CreamMUSIC
MARGARITA
ISLAND
Pel’s
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