Loading...
2021 11 16 Council CITY COUNCIL AGENDA Page 1 of 7 NOVEMBER 16, 2021 CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, NOVEMBER 16, 2021 3:30 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION ****************************** SPECIAL NOTICE Teleconferencing and Telephonic Accessibility In Effect Pursuant to Executive Orders N-60-20 and N-08-21 executed by the Governor of California, and subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.), members of the public, the City Council, the City Manager, City Attorney, City Staff, and City Consultants may participate in this regular meeting by teleconference. Members of the public wanting to listen to the open session of the meeting may do so by tuning-in live via http://laquinta.12milesout.com/video/live.   Members of the public wanting to address the City Council, either for a specific agenda item or matters not on the agenda are requested to follow the instructions listed below: Written public comments – can be provided in-person during the meeting or emailed to the City Clerk’s Office at CityClerkMail@LaQuintaCA.gov preferably by 2:00 p.m. on the day of the meeting, and will be distributed to the City Council, incorporated into the agenda packet and public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request. City Council agendas and staff reports are available on the City’s web page: www.LaQuintaCA.gov CITY COUNCIL AGENDA Page 2 of 7 NOVEMBER 16, 2021 If emailed, the email “subject line” must clearly state “Written Comments” and list the following: 1) Full Name 4) Public Comment or Agenda Item Number 2) City of Residence 5) Subject 3) Phone Number 6) Written Comments *** TELECONFERENCE PROCEDURES *** Verbal public comments via Teleconference – members of the public may attend and participate in the meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/they to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public. Only one person at a time may speak by teleconference and only after being recognized by the Mayor. ZOOM LINK: https://us06web.zoom.us/j/81325311999 Meeting ID: 813 2531 1999 Or join by phone: (253) 215 – 8782 It would be appreciated that any email communications for public comments related to the items on the agenda, or for general public comment, are provided to the City Clerk’s Office at the email address listed above prior to the commencement of the meeting. If that is not possible, and to accommodate public comments on items that may be added to the agenda after its initial posting or items that are on the agenda, every effort will be made to attempt to review emails received by the City Clerk’s Office during the course of the meeting. The Mayor will endeavor to take a brief pause before action is taken on any agenda item to a llow the City Clerk to review emails and share any public comments received during the meeting. All emails received by the City Clerk, at the email address above, until the adjournment of the meeting, will be included within the public record relating to the meeting. ****************************** CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans CITY COUNCIL AGENDA Page 3 of 7 NOVEMBER 16, 2021 PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda by providing written public comments either in-person or via email as indicated above; or provide verbal public comments either in-person or via teleconference by joining the meeting virtually at https://us06web.zoom.us/j/81325311999 and use the “raise your hand” feature when prompted by the Mayor. Members of the public attending the meeting in-person are requested to complete a “Request to Speak” form and submit it to the City Clerk. Please limit your comments to three (3) minutes (or approximately 350 words). The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. CONFIRMATION OF AGENDA CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION. SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTION(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda by providing written public comments either in-person or via email as indicated above; or provide verbal public comments either in-person or via teleconference by joining the meeting virtually at https://us06web.zoom.us/j/81325311999 and use the “raise your hand” feature when prompted by the Mayor. Members of the public attending the meeting in-person are requested to complete a “Request to Speak” form and submit it to the City Clerk. Please limit your comments to three (3) minutes (or approximately 350 words). The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. CITY COUNCIL AGENDA Page 4 of 7 NOVEMBER 16, 2021 ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1. INTRODUCE RIVERSIDE COUNTY FIRE DEPARTMENT NEW BATTALION CHIEF PAUL HEITZMANN 2. TALUS - PROJECT STATUS UPDATE CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE COUNCIL MEETING MINUTES OF OCTOBER 19, 2021 9 2. AFFIRM RESOLUTION NO. 2021-035 FINDINGS RELATED TO THE STATE OF EMERGENCY DUE TO COVID-19 AUTHORIZING THE CITY MANAGER TO CONTINUE TO IMPLEMENT TELECONFERENCE ACCESSIBILITY TO CONDUCT PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361 (STATS. 2021, CH. 165) 25 3. ADOPT ORDINANCE NO. 597 ON SECOND READING ADDING CHAPTER 6.05 TO THE LA QUINTA MUNICIPAL CODE RELATED TO SHORT-LIVED CLIMATE POLLUTANTS (ORGANICS WASTE MANAGEMENT AND RECYCLING) PURSUANT TO SENATE BILL 1383 (STATS. 2016, CH. 395) 33 4. ACCEPT MONROE STREET PAVEMENT REHABILITATION PROJECT NO. 2020-01, LOCATED ON MONROE STREET FROM AVENUE 52 TO MOUNTAIN SPUR DRIVE TO AVENUE 53, AND AVENUE 61 65 5. ACCEPT EISENHOWER BASIN FENCE AND DRAINAGE IMPROVEMENTS PROJECT NO. 2017-04 LOCATED ON THE WEST SIDE OF EISENHOWER DRIVE AND NORTH SIDE OF CALLE TAMPICO BETWEEN EISENHOWER DRIVE AND AVENIDA BERMUDAS 69 6. AWARD CONTRACT TO URBAN HABITAT FOR THE SILVERROCK RETENTION BASIN SOIL STABILIZATION PROJECT NO. 2020-07, LOCATED AT THE SOUTHEAST CORNER OF AVENUE 52 AND SILVERROCK WAY 73 7. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED AUGUST 31, 2021 79 8. APPROVE DEMAND REGISTERS DATED OCTOBER 29 & NOVEMBER 5, 2021 85 CITY COUNCIL AGENDA Page 5 of 7 NOVEMBER 16, 2021 BUSINESS SESSION PAGE 1. APPROVE CANCELLATION OF REGULAR CITY COUNCIL MEETING OF JANUARY 4, 2022 105 STUDY SESSION – None PUBLIC HEARINGS – after 5:00 p.m. For all Public Hearings on the agenda, a completed “Request to Speak” form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or speak via teleconference accessibility in support or opposition to the approval of a project(s). If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at, or prior to the public hearing. PAGE 1. ADOPT RESOLUTION TO AUTHORIZE THE CITY MANAGER TO SUBMIT APPLICATIONS TO RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND EXECUTE SUPPLEMENTAL AGREEMENTS FOR FISCAL YEAR 2022/23 [RESOLUTION NO. 2021-041] 107 DEPARTMENTAL REPORTS 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY RESOURCES 5. DESIGN AND DEVELOPMENT 6. FINANCE 7. PUBLIC WORKS MAYOR’S AND COUNCIL MEMBERS’ ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) CITY COUNCIL AGENDA Page 6 of 7 NOVEMBER 16, 2021 5. IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY COMMISSION (Evans) 6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 9. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi) 10. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick) 11. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & Radi) 12. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) 14. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick) 15. CANNABIS AD HOC COMMITTEE (Peña and Sanchez) 16. CVAG PUBLIC SAFETY COMMITTEE (Peña) 17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña) 18. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña) 19. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (Peña) 20. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña) 21. COVID-19 SMALL BUSINESS EMERGENCY ECONOMIC RELIEF PROGRAM AD HOC COMMITTEE (Peña and Radi) 22. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Radi) 23. CVAG TRANSPORTATION COMMITTEE (Radi) 24. SUNLINE TRANSIT AGENCY (Radi) 25. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi) 26. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi & Sanchez) 27. ANIMAL CAMPUS COMMISSION (Sanchez) 28. LEAGUE OF CALIFORNIA CITIES – TRANSPORTATION, COMMUNICATION AND PUBLIC WORKS POLICY COMMITTEE (Sanchez) 29. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez) ADJOURNMENT ********************************* The next regular meeting of the City Council will be held on December 7, 2021, at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chambers at 78495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630 CITY COUNCIL AGENDA Page 7 of 7 NOVEMBER 16, 2021 Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on November 12, 2021. DATED: November 12, 2021 MONIKA RADEVA, City Clerk City of La Quinta, California Public Notices  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7092, twenty-four (24) hours in advance of the meeting and accommodations will be made.  If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk’s office at (760) 777-7092. A one (1) week notice is required.  If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting.  Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL MINUTES Page 1 of 16 OCTOBER 19, 2021 CITY COUNCIL MINUTES TUESDAY, OCTOBER 19, 2021 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:30 p.m. by Mayor Evans. This meeting provided teleconferencing accessibility pursuant to Executive Orders N-60-20 and N-08-21 executed by the Governor of California, and subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.). PRESENT IN-PERSON: Councilmember, Peña, Radi, Sanchez, Mayor Evans PRESENT VIA TELECONFERENCE: Councilmember Fitzpatrick ABSENT: None STAFF PRESENT: City Manager McMillen, City Attorney Ihrke, City Clerk Radeva, Management Assistant McGinley, Director of Business Unit and Housing Development Villalpando, Community Resources Director Escobedo, Community Resources Manager Calderon, Management Analyst Calderon, Human Resources Analyst Triplett, Public Safety Manager Mendez, Public Works Director/City Engineer McKinney, Associate Engineer Yu, Management Analyst Kinley, Interim Finance Director Martinez, Interim Accounting Manager Hallick, Design and Development Director Castro, Planning Manager Flores, Hub Manager Sanchez, and Riverside County Sheriff’s Department Lieutenant Buompensiero PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA – Confirmed CLOSED SESSION 1. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO SUBDIVISION (a) OF GOVERNMENT CODE § 54957. CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR EMERGENCY MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CITY ATTORNEY (Review Continued Need and Response to Proclaimed State and Local Emergencies Caused by COVID-19) 9 CONSENT CALENDAR ITEM NO. 1 CITY COUNCIL MINUTES Page 2 of 16 OCTOBER 19, 2021 2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) of GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: IN RE: NATIONAL PRESCRIPTION OPIATE LITIGATION (U.S.D.C. CASE NO. 1:17-CV-2804) COUNCIL RECESSED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AND MOVED INTO CLOSED SESSION AT 3:32 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:02 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported the following pursuant to Government Code section 54950 et seq. (Brown Act):  CLOSED SESSION ITEM NO. 1 – no reportable action; and  CLOSED SESSION ITEM NO. 2 – this federal lawsuit involves multiple states, including the State of California, through their respective Attorneys General against distributors and manufacturers of opioid pharmaceuticals, alleging among other claims that the actions of these distributors and manufacturers led to significant impacts on public health services in the various states from overdoses and other adverse health effects related to prescriptive opioid use or abuse. The City was not a party to the litigation. It was recently announced that a global settlement was reached, resulting in $26 Billion Dollars payable to states and their political subdivisions (mainly counties and cities) over a period of 18 years, with Riverside County estimating a gross recovery amount of approximately $85 Million Dollars from this global settlement amount. Pursuant to the terms of the global settlement, there is a two-step process for participating in the receipt of settlement funds: First, a state must “opt-in” to participate; the State of California has opted-in to participate. Second, the State’s political subdivisions (counties and cities) must opt- in to participate to be eligible to receive funds, either with the City directly receiving funds or directing the City’s share of the funds (in whole or in part) to be allocated to Riverside County; the county itself may also opt- in. Funds received from the settlement must be used for opioid remediation and prevention, such as support and treatment for Opioid Use Disorder and related substance abuse issues; providing connections to care for 10 CITY COUNCIL MINUTES Page 3 of 16 OCTOBER 19, 2021 persons who have or are at risk of developing Opioid Use Disorder, and support efforts to discourage or prevent misuse of opioids. After receiving a summary of the litigation and global settlement from the City Manager and City Attorney, Council took the following action: MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to affirmatively have the City opt-in and participate in the global settlement for the identified litigation, and authorized the City Manager, or authorized designee, to take any and all necessary or appropriate actions on behalf of the City to participate in the global settlement, with the funds to be directed to the City. Motion passed unanimously. MAYOR EVANS NOTED THAT COUNCILMEMBER FITZPATRICK IS ATTENDING TONIGHT’S MEETING VIA TELECONFERENCE IN ACCORDANCE WITH RESOLUTION NO. 2021-035 PURSUANT TO AB 361 PLEDGE OF ALLEGIANCE Councilmember Peña led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Alena Callimanis La Quinta – provided comments related to the Coachella Valley Water District Indio Subbasin Water Management Plan draft update, and the importance of water preservation and implementing measures to limit water waste; and new developments in La Quinta should not require a significant zone change to a Tourist Commercial Zone District adjacent to existing residential neighborhoods. PUBLIC SPEAKER: Judy Hovjacky, La Quinta – spoke about the close proximity of the new residential development underway, Cantera at Coral Mountain, by Beazer Homes developer, to the proposed Wave at Coral Mountain Resort project; noted MSA Consulting, Inc. is a consultant for both projects; said the Draft Environmental Impact Report for the Wave project must be redone as this proposed project and zone change are going to significantly impact the residents of the Cantera development. PUBLIC SPEAKER VIA TELECONFERENCE ACCESSIBILITY: Philip Bettencourt, La Quinta – thanked Desert Sun Reporter Sherry Barkas for the article she published in the newspaper, announcing the upcoming opening of Grocery Outlet at the La Quinta Village shopping center, located at the southwest corner of Washington Street and Calle Tampico; and noted he was pleased to 11 CITY COUNCIL MINUTES Page 4 of 16 OCTOBER 19, 2021 hear this wonderful news and Grocery Outlet would be a great addition to the community. Mayor Evans said WRITTEN PUBLIC COMMENTS were received from Walter Tahmasian, La Quinta, requesting that the moratorium on new short-term vacation rental (STVR) permits be lifted, which were distributed to Council, made publicly available, and were included in the public record and agenda packet of the meeting. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. AMERICAN PUBLIC WORKS ASSOCIATION SOUTHERN CALIFORNIA CHAPTER – COACHELLA VALLEY BRANCH – 2020- 2021 TRAFFIC AND MOBILITY PROJECT MERIT AWARD FOR THE LA QUINTA VILLAGE COMPLETE STREETS – A ROAD DIET PROJECT Mayor Evans provided a brief description of this project; Council thanked the La Quinta community, Staff, and City Consultants for the engagement and work on the project; and congratulated the City on receiving this prestigious award. 2. AMERICAN PUBLIC WORKS ASSOCIATION SOUTHERN CALIFORNIA CHAPTER – COACHELLA VALLEY BRANCH – 2020- 2021 RECREATIONAL FACILITIES PROJECT MERIT AWARD FOR THE SILVERROCK PARK VENUE PROJECT Mayor Evans provided a brief description of this project; Council thanked the La Quinta community, Staff, and City Consultants for the engagement and work on the project; and congratulated the City on receiving this prestigious award. 3. PRESENTATION OF NEW BRANDING FOR SILVERROCK RESORT PROJECT BY ROBERT GREEN, PRESIDENT AND CEO OF SILVERROCK DEVELOPMENT CO. President and CEO Robert Green with SilverRock Development Co. announced that the SilverRock Resort project was being rebranded and renamed to TALUS, and provided a detailed presentation of the project and amenities it would bring to the La Quinta community. Council commended the developer’s efforts on the project and the progress that has been made in moving it along to construction; and noted they are looking forward to seeing the project come to fruition. 12 CITY COUNCIL MINUTES Page 5 of 16 OCTOBER 19, 2021 Council recognized Landmark Golf Management, LLP (Andy Vossler) for their vision and impeccable services over the years in maintaining the SilverRock golf course and servicing the La Quinta community. Mr. Green introduced the following staff members with the Robert Green Company (RGC) and SilverRock Development Company:  Patrick Russell, Senior Vice President of Development  Rick Bailitz, Project Manager  Josh Frantz, Project Manager  Kelly Amman, Superintendent (RGC)  Heather Studer, Senior Project Accountant  Paula Edwards, Purchasing Manager  Taelynn Dalle, Assistant Project Manager  Kaleena Klimeck, Assistant Project Manager  Wyatt Green, Development Intern  Alana Brennan, Marketing Manager  Bruce Maize, COO (RGC)  Stephen Gaines, Project Manager COUNCILMEMBER FITZPATRICK LEFT THE MEETING AT 4:45 P.M. DUE TO TECHNICAL DIFFICULTIES RELATED TO THE TELECONFERENCE CONNECTION CONSENT CALENDAR 1. APPROVE COUNCIL MEETING MINUTES OF OCTOBER 5, 2021 2. APPROVE SPECIAL JOINT COUNCIL AND PLANNING COMMISSION MEETING MINUTES OF SEPTEMBER 28, 2021 3. APPROVE COUNCIL MEETING MINUTES OF AUGUST 3, 2021 4. ADOPT ORDINANCE NO. 596 ON SECOND READING AMENDING SECTION 3.25.055 OF THE LA QUINTA MUNICIPAL CODE RELATED TO NON-ISSUANCE OF NEW SHORT-TERM VACATION RENTAL PERMITS TO PROVIDE AN EXCEPTION FOR THE LA QUINTA RESORT TENNIS VILLAS [ORDINANCE NO. 596] 5. AFFIRM RESOLUTION NO. 2021-035 FINDINGS RELATED TO THE STATE OF EMERGENCY DUE TO COVID-19 AUTHORIZING THE CITY MANAGER TO CONTINUE TO IMPLEMENT TELECONFERENCE ACCESSIBILITY TO CONDUCT PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361 (STATS. 2021, CH. 165) 13 CITY COUNCIL MINUTES Page 6 of 16 OCTOBER 19, 2021 6. APPROVE AMENDMENT TO FIRE SERVICE AGREEMENT TO ADD A FIRE MARSHAL INSPECTOR POSITION 7. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO AWARD FUTURE WORK TO DESERT CONCEPTS CONSTRUCTION FOR FISCAL YEAR 2021/22 WHEN THEY ARE THE LOWEST AND/OR QUALIFIED BIDDER 8. APPROVE ASSIGNMENT AND ASSUMPTION AGREEMENT AND AMENDMENT TO DEVELOPMENT IMPROVEMENT AGREEMENT FOR TRACT MAP NO. 30138, A RESIDENTIAL DEVELOPMENT LOCATED ON THE NORTH SIDE OF AVENUE 52 WEST OF MADISON STREET 9. APPROVE DEMAND REGISTERS DATED OCTOBER 1 AND 8, 2021 MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to approve the Consent Calendar as recommended, with Item No. 4 adopting Ordinance No. 596. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Fitzpatrick). BUSINESS SESSION 1. INTERVIEW AND APPOINT RESIDENTS TO FILL VACANCIES ON THE FINANCIAL ADVISORY COMMISSION (FAC) AND THE COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT’S (CVMVCD) BOARD OF TRUSTEES Council waived presentation of the staff report, which is on file in the Clerk’s Office. Mayor Evans thanked all applicants for their willingness to serve the City and explained the process the Council follows in conducting interviews and appointing members. FAC candidate Shelley Mast gave a brief presentation of her experience and qualifications. Council waived the ballot vote as there was only one candidate. MOTION – A motion was made and seconded by Councilmembers Peña/Radi to appoint Shelley Mast to the Financial Advisory Commission to fill an unexpired term ending June 30, 2023. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Fitzpatrick). 14 CITY COUNCIL MINUTES Page 7 of 16 OCTOBER 19, 2021 City Clerk Radeva noted that the CVMVCD Board of Trustees (Board) is a regional agency and not a City established board, and Council has the authority to appoint, by majority vote, a member of the City Council instead of a resident to serve on the Board. COUNCILMEMBER FITPATRICK RE-JOINED THE MEETING AT 4:50 P.M. VIA TELEPHONE TELECONFERENCE ACCESSIBILITY CVMVCD candidate Richard Gray gave a brief presentation of his experience and qualifications. Councilmember Peña said he had expressed interest to serve on the CVMVCD Board during prior Council meetings and that three (3) other Coachella Valley cities have Members of their respective City Councils serving on the Board. Council expressed unanimous consensus to change the City’s representation on the CVMVCD Board from a resident to a Councilmember. RESULTS OF THE BALLOT VOTE on whether to appoint a resident to serve on the CVMVCD – unanimous consensus not to appoint a resident: Councilmember Fitzpatrick – No Councilmember Peña – No Councilmember Sanchez – No Mayor Pro Tem Radi – No Mayor Evans - No MOTION – A motion was made and seconded by Councilmembers Radi/Sanchez to appoint Councilmember Peña as the La Quinta representative on the Coachella Valley Mosquito and Vector Control District Board for an unexpired term ending December 31, 2021, and a full four (4)-year term from January 1, 2022, through December 31, 2025. Motion passed unanimously. 2. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH ACTION PARK ALLIANCE INC. FOR X-PARK MANAGEMENT AND MAINTENANCE SERVICES AND APPROPRIATE ADDITIONAL FUNDING Community Resources Director Escobedo introduced Management Analyst Calderon who presented the staff report, which is on file in the Clerk’s Office. Council discussed the proposed user fee structure and operational hours. PUBLIC SPEAKER: Mark Laue, Executive Director with Action Park Alliance, LLC. (APA) – spoke about APA’s history and extensive experience managing skate parks, as well as APA’s business model, including operations, marketing, 15 CITY COUNCIL MINUTES Page 8 of 16 OCTOBER 19, 2021 staffing, certifications, safety measures, COVID-related protocols, programing, clinics, hosting of special events, youth development, etc.; and outlined the benefits of contracting-out the management and operations of the La Quinta X-Park which would reduce liability for the City. Council discussed skating as an Olympic sport; the X-Park is unique not only because of its size but also because of its superior design which includes a category for all users; special events and competitions; community-focused events; sponsorships; weekly programming; user fees; membership volumes; snacks and concession stands; bring back for further Council discussion guidelines and policies for managing and approving sponsorships; importance to have marketing consistency; proposed schedule of operations and closure days; eventually would like to see the park being opened seven (7)-days a week; different liability waivers for minor-users versus adult-users; importance to develop analytics of users’ profiles; park maintenance; the proposed agreement, if executed, can be amended based on potential cost off-sets due to sponsorships; and construction of the park is anticipated to conclude in December 2021 or early in 2022. MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to approve Agreement for Contract Services with Action Park Alliance Inc. for X-Park management and maintenance; and authorize the City Manager to execute the agreement. Motion passed unanimously. 3. APPROPRIATE FUNDS AND APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH TYLER TECHNOLOGIES, INC. FOR THE PURCHASE, IMPLEMENTATION, AND MAINTENANCE OF PERMITTING AND BUSINESS LICENSE SOFTWARE Management Analyst Kinley and Hub Manager Sanchez presented the staff report, which is on file in the Clerk’s Office. Council discussed the proposed permitting software change and enhancements are a step in the right direction; users will be able to obtain parcel information, including zoning designations and General Plan allowed uses, from the City’s map layer data, which would be available to the public, and follow a guided process on what would be required for different permit submittals; the software can be customized to meet the City’s needs and processes; anticipated transition schedule and timeline; compatibility with the City’s current financial software; automating the processing of business licenses; and importance of security safeguards and measures. PUBLIC SPEAKER VIA TELECONFERENCE ACCESSIBILITY: Chuck Newberry, Senior Account Executive with Tyler Technologies, Inc. – said the Tyler 16 CITY COUNCIL MINUTES Page 9 of 16 OCTOBER 19, 2021 software is equipped with the most up-to-date security options and protections available on the market; data security is a main priority; and there has never been a data breach on any Tyler Technologies’ client. Council discussed the transition will be a phased process; priority should be automating the submittal and processing of business licenses hopefully by July 2022; use of grant funding for the acquisition of this software enhancement; and compatibility with the City’s current computer and software infrastructure. MOTION – A motion was made and seconded by Councilmembers Radi/Sanchez to approve Amendment No. 2 to Agreement for Contract Services with Tyler Technologies, Inc. for the purchase, implementation, and maintenance of EnerGov Software for permit, business license and reporting software for a total not to exceed amount of $752,000 for a three-year term; authorize the City Manager to execute the contract; and appropriate $350,000 from the Information Technology Fund Balance for fiscal year 2021/22. Motion passed unanimously. MAYOR EVANS CALLED FOR A BRIEF RECESS AT 6:17 P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 6:30 P.M. WITH ALL MEMBERS PRESENT PUBLIC HEARINGS – at 5:00 p.m. or shortly thereafter – taken out of Agenda order 1. CONTINUED FROM SEPTEMBER 21, 2021 – RECONSIDERATION TO ADOPT RESOLUTION TO VACATE A PORTION OF THE INTERSECTION OF AVENIDA MADERO AND CALLE TECATE PUBLIC RIGHT-OF-WAY IN THE SANTA CARMELITA AT VALE LA QUINTA SUBDIVISION, UNIT NO. 25 [RESOLUTION NO. 2021-038] Public Works Director/City Engineer McKinney introduced Associate Engineer Yu who presented the staff report, which is on file in the Clerk’s Office. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:35 P.M. PUBLIC SPEAKER: Charles Welsh, property owner and Applicant, La Quinta – listed the several objections raised by residents in opposition of this proposed street vacation, including allegations that the City is gifting the land to the owner, the lot is part of the public sidewalk, the public hearing notice was not properly noticed and the onsite postings were too small, the lot is a traffic hazard, the City should purchase the lot instead, and rumors being spread that the owner would not build a nice house on the lot, all of which are not true; said he and his wife look forward to building and establishing their home 17 CITY COUNCIL MINUTES Page 10 of 16 OCTOBER 19, 2021 in La Quinta; he has spoken with La Quinta resident Gilda Brasch, who owns a home nearby, and has indicated that he would have communicated with her from the beginning about any concerns she might have; and the extended review of the proposed street vacation has caused significant delays in construction and related building costs. PUBLIC SPEAKER: Gilda Brasch, La Quinta – noted her comments are related to the proposed street vacation and not to the design of the owner’s future house; she is providing public comments during a noticed public hearing; the importance for the street vacation to provide distance from the Bear Creek Trail entry monument sign columns and sidewalk and ensure the 12-foot standard easement is kept; congratulated the lot owners on the wonderful piece of land they have purchased; said everyone who walks the trail is a steward of the area; alleged that vacating the parcel may not be in the public’s interest, there could be possible traffic issues that have not been studied and mitigated; said the owner does need a driveway and asked if a street vacation is needed to construct a driveway; said she wants to make sure that the wall of the home that would be built on that lot is in line with the other properties on that street; asked that a traffic study be conducted; proposed that the construction of a driveway be granted but to ensure that the desert landscaping of the area be maintained; expressed her disagreement with the exemption cited under the California Environmental Quality Act (CEQA) Section 15301 Class 1(c); provided comments about the owner’s application with the City for the street vacation and related documents; alleged the public hearing notice published in the Desert Sun newspaper was not timely pursuant to state law; and asked that the street vacation be reconsidered to preserve the cultural, scenic, and historic aspects of this lot and that the owner only be granted access to a driveway. PUBLIC SPEAKER VIA TELECONFERENCE ACCESSIBILITY: Bill Cranham, La Quinta – expressed his concerns that if the street vacation is granted, Mr. Welsh can use the property in any manner he wishes and destroy the gateway arch effect to the Bear Creek trail; said there is no reason for this street vacation and Mr. Welsh can be just granted driveway access; the City has an obligation to preserve the sidelines to the trail; noted the gateway arch would not be impacted if Mr. Welsh builds his perimeter wall along the front property line and has a driveway access similar to the rest of the homes on that street; and said the City should keep and maintain the property proposed to be vacated and keep it in a landscaping style similar to the landscaping on the other side of the trail. Mr. Cranham asked if Council has visited the site proposed to be vacated and Council confirmed they have. 18 CITY COUNCIL MINUTES Page 11 of 16 OCTOBER 19, 2021 Mr. Cranham asked if Council has received campaign contributions from Mr. Welsh or his builder, contractor, engineer, etc. Council confirmed they have not. PUBLIC SPEAKER: Richard Herrera, La Quinta – said he has no interest in this project aside from the proposed street vacation; alleged he did not receive any notification of the street vacation; provided comments about the owner’s application with the City for the street vacation and related documents, and noted the local neighbors were not asked to sign the petition submitted with the application; talked about where the perimeter wall would eventually be built and that it would hide the column of the Bear Creek entryway sign from line of sight; said both sides of the trail entry should look the same; noted the size of Mr. Welsh’s lot; and said the property should not be vacated and should remain as is. PUBLIC SPEAKER: Selwyn Broady, La Quinta – said he and his wife live in the neighborhood of the proposed street vacation; he wants to maintain the area nice and as is; asked that the existing landscaping and the view be kept as is and allow Mr. Welsh to build a home that can integrate with the existing landscaping. PUBLIC SPEAKER: Alena Callimanis, La Quinta – said the beautiful view of the Bear Creek entry sign would be cut off; said the perimeter wall would be right along side the sidewalk to the trail; and noted the possible location of the driveway. Council discussed the existing hedge landscaping on the site is taller than the perimeter wall of the adjacent home which is generally six-feet high. Mr. Herrera said the wall of that home is five feet high. Mayor Evans said WRITTEN PUBLIC COMMENTS were received from Thomas Greogry, La Quinta, opposing the proposed street vacation, which were distributed to Council, made publicly available, and were included in the public record and agenda packet of the meeting. City Attorney Ihrke said what is important legally for consideration of this item is that the description and the depiction of the property to be vacated was sufficient to inform the public; the Streets and Highways Code requires that there be a description of the street highway or public service easement proposed to be vacated and a reference to a map or a plan that shows where the vacation is to take place; and the published notice by the City accurately depicts the street vacation location. City Attorney Ihrke and City Clerk Radeva explained that this public hearing was noticed in full compliance with the publishing and posting requirements 19 CITY COUNCIL MINUTES Page 12 of 16 OCTOBER 19, 2021 of Sections 8322 and 8323 of the Streets and Highways Code; and that in an effort for extra transparency, the City re-noticed the continued to a date certain public hearing, even though this additional publication was not required. PUBLIC SPEAKER: Ms. Brasch said notices were mailed to the supporters of the petition for street vacation; the letters of support submitted with the street vacation application inaccurately depicted the location of the land to be vacated. City Attorney Ihrke explained Ms. Brasch is referencing a City form and documents that were submitted by the applicant as part of the application to the City which are not determinative or dispositive to Council’s consideration of the proposed street vacation under this noticed public hearing. Mr. Ihrke reiterated what is legally required to ensure compliance is that the noticing, the description, and the depiction of the property to be vacated are accurate and sufficient. Council inquired about the required supporting documents that should be submitted along with the City’s application for a street vacation. Staff responded the plot plan listed as a required exhibit to the street vacation application is meant to depict any existing structures on the site which is not needed as the property is currently a vacant lot; and further noted that provided “Exhibit C – Site Plan,” included in the published staff report, is essentially the plot plan of the site as it sufficiently depicts the existing structures which are the Bear Creek trail entry monument and sidewalk. PUBLIC SPEAKER: Lucas Coronel, La Quinta – said he wanted to clarify that the letters of support submitted by the applicant as part of the City’s application and the public hearing notifications are two completely separate items; and provided comments about the line of sight of the Bear Creek trail entry from the street, and spoke about the potential location of the driveway. Council discussed at this time no structures have been proposed on the vacant lot as the proposed street vacation is still pending; the only matter under consideration under this item is vacating the property; this item has been prepared and noticed in full compliance with state and local laws; the two (2) yellow traffic arrows at the curve of the street were put in place approximately nine (9) years ago to help alert drivers that the road does not go through and instead it curves; and the two (2) yellow traffic arrows will remain in place as is, as they are within the 12-foot buffer the City maintains for public use and purposes. 20 CITY COUNCIL MINUTES Page 13 of 16 OCTOBER 19, 2021 PUBLIC SPEAKER VIA TELECONFERENCE ACCESSIBILITY: Bill Cranham, La Quinta – asked if a petition of 10 supporters is not required for a street vacation. City Attorney Ihrke explained City forms are used to solicit and gather information and here are not determinative or binding on determining compliance under state law or applying state law for a decision to be made. Mr. Ihrke reiterated what is legally required for Council consideration is that the noticing, the description, and the depiction of the property to be vacated is accurate and sufficient, and clearly understood by the Council, applicant, and the public. Mr. Ihrke explained there are alternative means under which a street vacation application can be submitted to the City pursuant to the Streets and Highways Code, some of which do not involve the submittal of a petition of 10 supporters. Council inquired if the landscaping for the home to be built would be reviewed and approved by staff. Staff said landscaping plans for single-family homes are reviewed by the City as part of the building permit application and explained the review process. Staff noted that the proposed street vacation is not being considered because the owner needs to construct a driveway on the property, and the two (2) matters are entirely separate and independent of each other. PUBLIC SPEAKER: Thomas Greogry, La Quinta – said this is the first time he has heard of the proposed street vacation, he did not see the newspaper publication and is not able to get to the notices posted on the site; and his main concern about the street vacation is the site line going south on Avenida Madero which includes the Bear Creek trail entry and he would like to see that maintained. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 7:34 P.M. Council thanked the residents for their engagement, participation, and public comments provided which helped gain clarification on the public hearing notification process and ensuring the Bear Creek trail entry monument is protected; this is an approved lot and a home can be built on it; this matter has been thoroughly reviewed and considered; the right-of-way easement dedication can be vacated pursuant to State law because the property is no longer needed for public right-of-way/public use; the City never owned the underlying fee interest in the property; this public hearing was noticed in full compliance with the publishing and posting requirements of Sections 8322 and 8323 of the Streets and Highways Code; providing public comments during public meetings is every citizen’s constitutional right; the proposed street vacation is a separate action from the building-out of the lot, which 21 CITY COUNCIL MINUTES Page 14 of 16 OCTOBER 19, 2021 would be subject to obtaining all applicable building permits and approvals; as La Quinta gets built-out and road infrastructure and street improvements are developed, land that was previously reserved for such public uses can be vacated because it is no longer needed; the proposed street vacation is in substantial compliance with State law; and appropriate easements would be secured to protect the Bear Creek trail entry monument and sidewalk. City Attorney Ihrke proposed for Council’s consideration that additional language be added to Section 3 to the proposed resolution specific to the categorical exemption under CEQA Section 15301 Class 1(c) to read as follows: SECTION 3. The City Council hereby determines that adoption of the vacation will cause no significant negative environmental impact. In addition to the Recitals, which the City Council adopts as part of its findings and expressly incorporates into the approval of this Resolution, the street vacation is categorically exempt under the California Environmental Quality Act (CEQA) as a Class 1 exemption pursuant to CEQA Guidelines Section 15301(c) (14 Cal. Code Regs. §15301(c).) Class 1 consists of, among other items, minor alterations of existing public or private facilities or topographical features, involving negligible or no expansion of existing or former use. The types of “existing facilities” itemized is Section 15301 are not intended to be all-inclusive of the types of projects which might fall within Class 1, but Subdivision (c) expressly includes existing highways, streets, bicycle and pedestrian trails, and similar facilities. The street vacation here is small in the amount of square footage, and that square footage is situated in a manner unnecessary for circulation of traffic or for any other present or prospective public use or purposes. The street vacation does not authorize any other use. Therefore, the street vacation involves no or negligible expansion of use and is categorically exempt pursuant to CEQA Guidelines Section 15301(c). Council concurred with the additional proposed language by City Attorney Ihrke to be added to the proposed resolution. MOTION – A motion was made and seconded by Councilmembers Peña/Radi to adopt Resolution No. 2021-038 to vacate a portion of the intersection of Avenida Madero and Calle Tecate public right-of-way in the Santa Carmelita at Vale La Quinta Subdivision, Unit No. 25, as amended to include the additional language as proposed above by City Attorney Ihrke: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, VACATING A PORTION OF THE INTERSECTION OF AVENIDA MADERO AND CALLE TECATE PUBLIC RIGHT-OF-WAY IN THE SANTA CARMELITA AT VALE LA QUINTA SUBDIVISION, UNIT NO. 25 Motion passed unanimously. 22 CITY COUNCIL MINUTES Page 15 of 16 OCTOBER 19, 2021 STUDY SESSION – taken out of Agenda order 1. RECEIVE AND FILE ANNUAL REPORT OF ACTIVE DEVELOPMENT AGREEMENTS (DA) Planning Manager Flores presented the staff report, which is on file in the Clerk’s Office. Council discussed the City’s efforts to bring the Centre Pointe DA into compliance through communications and the issuance of default notices. Council reached a consensus and directed staff to take follow-up actions to ensure compliance and seek remittance of the delinquent mitigation fees pursuant to the DAs for Centre Pointe and Legacy Villas. DEPARTMENTAL REPORTS All reports are on file in the City Clerk’s Office. 8. POLICE – QUARTERLY REPORT JULY – SEPTEMBER Riverside County Sheriff’s Department Lieutenant Buompensiero provided analytics related to the Average Response Times listed in the Quarterly Department Report, and explained the many different factors that could affect the response times. Lt. Buompensiero noted that once the City’s Public Safety Camera System becomes operational, the Sherriff’s Department will track activity and provide metrics on the quarterly reports. MAYOR’S AND COUNCIL MEMBERS’ ITEMS Mayor Pro Tem Radi, along with Councilmember Fitzpatrick and Mayor Evans attended the La Quinta Arts Celebration Captain’s Meeting on October 12, 2021. Mayor Evans noted that the La Quinta Arts Celebration is scheduled to be held November 11-14, 2021; and the City’s Annual Veterans Day Recognition Ceremony is also scheduled for November 11, 2021, starting at 9:00 a.m. Councilmember Peña said he was pleased that Grocery Outlet was opening in La Quinta and commended the Desert Sun’s article on this matter. Councilmember Peña asked to adjourn the meeting in honor of the late former United States Secretary of State, General Colin Powell. 23 CITY COUNCIL MINUTES Page 16 of 16 OCTOBER 19, 2021 Councilmember Sanchez reported on his attendance at the Annual Big Brothers Big Sisters Derby held on October 9, 2021, at the Indian Wells Country Club; and noted the importance of the organization’s efforts to mentor youth. Mayor Evans note the Annual La Quinta High School Homecoming Parade is scheduled for October 20, 2021, to be held at Old Town La Quinta starting at 4:30 p.m. REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2021, Mayor Evans reported on her participation in the following organizations’ meeting:  CVAG COACHELLA VALLEY CONSERVATION COMMISSION La Quinta’s representative for 2021, Councilmember Fitzpatrick reported on her participation in the following organizations’ meeting:  RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Radi/Sanchez to adjourn at 8:13 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California 24 City of La Quinta CITY COUNCIL MEETING: November 16, 2021 STAFF REPORT AGENDA TITLE: AFFIRM RESOLUTION NO. 2021-035 FINDINGS RELATED TO THE STATE OF EMERGENCY DUE TO COVID-19 AUTHORIZING THE CITY MANAGER TO CONTINUE TO IMPLEMENT TELECONFERENCE ACCESSIBILITY TO CONDUCT PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361 (STATS. 2021, CH. 165) RECOMMENDATION Affirm Resolution No. 2021-035 findings related to the state of emergency due to COVID-19 authorizing the City Manager to continue to implement teleconference accessibility to conduct public meetings pursuant to Assembly Bill 361 (Stats. 2021, Ch. 165). EXECUTIVE SUMMARY Pursuant to Assembly Bill 361 (Stats. 2021, Ch. 165) (AB 361), which waived certain provisions of the Ralph M. Brown Act (Brown Act) and authorized local agencies to hold public meetings via teleconferencing whenever a state of emergency exists that makes it unsafe to meet in person, Council must reconsider the circumstances of the state of emergency every 30 days and affirm the required findings in order to continue to allow teleconference accessibility for public meetings. On September 28, 2021, Council adopted Resolution No. 2021-035 (Attachment 1) making the required findings under AB 361 and authorizing the City Manager to implement teleconference accessibility to conduct public meetings. FISCAL IMPACT – None. BACKGROUND/ANALYSIS AB 361 was signed into law by the Governor on September 16, 2021, which went into effect immediately as urgency legislation (codified under Government Code § 54953) and waived certain provisions of the Brown Act in order to allow local agencies to continue to meet remotely. Specifically, the CONSENT CALENDAR ITEM NO. 2 25 bill allows remote teleconference flexibility, but only when there is a state of emergency that makes it unsafe to meet in person. In addition, AB 361 adds new procedures and clarifies the requirements for conducting remote meetings, including the following:  Public Comment Opportunities in Real Time – a legislative body that meets remotely pursuant to AB 361 must allow members of the public to access the meeting via a call-in option or an internet-based service option, and the agenda for the remote meeting must provide an opportunity for members of the public to directly address the body in real time. A legislative body cannot require public comments to be submitted in advance of the meeting.  No Action During Disruptions – in the event of a disruption that prevents the local agency from broadcasting the remote meeting, or in the event of a disruption within the local agency’s control that prevents members of the public from offering public comments using the call-in option or internet-based service option, AB 361 prohibits the legislative body from taking any further action on items appearing on the meeting agenda until public access is restored.  Periodic Findings – Government Code § 54953(e)(B) requires the legislative body to hold a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risk to the health or safety of attendees. Council must make these findings no later than 30 days after the first teleconferenced meeting is held after September 30, 2021 and must also make these findings every 30 days thereafter, in order to continue to allow teleconference accessibility for conducting public meetings (Government Code § 54953(e)(3). AB 361 will sunset on January 1, 2024. The City has already implemented the above stated requirements for conducting public meetings and is in full compliance with AB 361 and there will be no change to the currently established teleconference procedures. In addition to the ability to attend public meetings in-person, teleconference accessibility via call-in option or an internet-based service option (via the Zoom Webinars platform) is listed on the published agenda for each meeting as well as on the City’s website. The City monitors attendance via teleconference as well as email correspondence (as published on the agenda) 26 throughout each public meeting and provides access for public comment opportunities in real time both verbally and in writing. On September 28, 2021, Council adopted Resolution No. 2021-035 making the required findings under AB 361 in order to allow the City to continue to offer teleconference accessibility for public meetings after September 30, 2021, to help mitigate the spread of COVID-19. Council affirmed Resolution No. 2021-035 on October 19, 2021. As noted above, Council must reconsider the state of emergency due to COVID-19 every 30 days and affirm the findings under Resolution No. 2021- 035 in order to continue to allow teleconference accessibility for conducting public meetings. Prepared by: Monika Radeva, City Clerk Approved by: Jon McMillen, City Manager Attachment: 1. Council Resolution No. 2021-035 27 28 RESOLUTION NO. 2021 - 035 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361 (STATS. 2021, CH. 165) WHEREAS, on March 4, 2020, the Governor of California proclaimed a State of Emergency to exist in California as a result of the threat of novel coronavirus disease 2019 (COVID-19); and WHEREAS, on March 17, 2020, the City Council adopted Emergency Resolution No. EM 2020-001, proclaiming a local emergency as defined in La Quinta Municipal Code Section 2.20.020, due to the threat of the existence and spread of COVID-19; and WHEREAS, on March 17, 2020, the Governor of California executed Executive Order N-29-20 which suspended and modified specified provisions in the Ralph M. Brown Act (Government Code Section § 54950 et seq.) and authorized local legislative bodies to hold public meetings via teleconferencing and to make public meeting accessible telephonically or otherwise electronically to all members of the public seeking to observe and address the local legislative body; and WHEREAS, on June 11, 2021, the Governor of California executed Executive Order N-08-21 which extended the provisions of Executive Order N- 29-20 concerning teleconference accommodations for public meetings through September 30, 2021; and WHEREAS, on September 16, 2021, the Governor of California signed into law Assembly Bill 361 (AB 361, Rivas) (Stats. 2021, ch. 165) amending Government Code § 54953 and providing alternative teleconferencing requirements to conduct public meetings during a proclaimed state of emergency; and WHEREAS, AB 361 (Stats. 2021, ch. 165) imposes requirements to ensure members of the public are able to attend and participate in public meetings conducted via teleconference, including: ATTACHMENT 1 29 Resolution No. 2021 – 035 Teleconference Procedures for Conducting Public Meetings Pursuant to AB 361 (Stats. 2021, ch. 165) Adopted: September 28, 2021 Page 2 of 4 Notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internet-based service option; The legislative body shall take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored; Prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for members of the public to address the legislative body and offer comments in real time; Prohibits the legislative body from closing the public comment period until the public comment period has elapsed or until a reasonable amount of time has elapsed; and WHEREAS, the City has already implemented and is in full compliance with the requirements listed above when conducting public meetings via teleconference, which are now codified in Government Code § 54953(e)(2)(B- G); and WHEREAS, pursuant to Government Code § 54953(e)(B), the legislative body shall hold a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health and safety of attendees. The City Council must make these findings no later than 30 days after the first teleconferenced meeting is held pursuant to AB 361 (Stats. 2021, ch. 165) after September 30, 2021, and must also make these findings every 30 days thereafter, in order to continue to allow teleconference accessibility for conducing public meetings. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the City Council. 30 Resolution No. 2021 – 035 Teleconference Procedures for Conducting Public Meetings Pursuant to AB 361 (Stats. 2021, ch. 165) Adopted: September 28, 2021 Page 3 of 4 SECTION 2. The City Council hereby declares that a state of emergency as a result of the threat of COVID-19 still exists and continues to impact the ability of members of the public, the City Council, City Boards, Commissions, and Committees, City staff and consultants to meet safely in person. SECTION 3. The State of California and the City of La Quinta continue to follow safety measures in response to COVID-19 as ordered or recommended by the Centers for Disease Control and Prevention (CDC), California Department of Public Health (DPH), and/or County of Riverside, as applicable, including facial coverings when required and social distancing. SECTION 4. The City Council hereby declares that, pursuant to the findings listed in this Resolution, the City Manager is authorized to utilize teleconferencing accessibility to conduct public meetings pursuant to AB 361 (Stats. 2021, ch. 165) and Government Code § 54953, as amended thereby. SECTION 5. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional. SECTION 6. Effective Date: This Resolution shall become effective immediately upon adoption. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 28th day of September, 2021, by the following vote: AYES: Council Members Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans NOES: None ABSENT: None ABSTAIN: None 31 32 City of La Quinta CITY COUNCIL MEETING: November 16, 2021 STAFF REPORT AGENDA TITLE: ADOPT ORDINANCE NO. 597 ON SECOND READING ADDING CHAPTER 6.05 TO THE LA QUINTA MUNICIPAL CODE RELATED TO SHORT-LIVED CLIMATE POLLUTANTS (ORGANICS WASTE MANAGEMENT AND RECYCLING) PURSUANT TO SENATE BILL 1383 (STATS. 2016, CH. 395) RECOMMENDATION Adopt Ordinance No. 597 on second reading. EXECUTIVE SUMMARY On November 2, 2021, Council introduced Ordinance No. 597 for first reading to add Chapter 6.05 to the La Quinta Municipal Code related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling). The Short-lived Climate Pollutant Reduction Act of 2016 (SB 1383) requires CalRecycle to develop regulations to reduce organics in landfills as a source of methane; and the City to adopt and enforce an ordinance or enforceable mechanism to implement relevant provisions of SB 1383 regulations by January 1, 2022. Staff will continue to work with Burrtec through an awareness and education campaign to implement the necessary steps for all businesses and residents to meet State requirements. FISCAL IMPACT – None. BACKGROUND/ANALYSIS In September 2016, SB 1383 (Lara, Chapter 395, Statutes of 2016) established statewide methane emissions reduction targets in an effort to reduce emissions of short-lived climate pollutants (food scraps, yard debris, paper products, etc.) in various sectors of California’s economy. It includes statewide goals to reduce the disposal of organic waste and recover edible food for human consumption. CONSENT CALENDAR ITEM NO. 3 33 The City collaborates closely with CalRecycle, Burrtec, Coachella Valley Association of Governments (CVAG), and the County of Riverside (County), to implement SB 1383 programs in accordance with state guidelines. All jurisdictions must comply with SB 1383 requirements by January 1, 2022, with the significant exception that enforcement penalties against generators (i.e., customers) do not need to be imposed by the City before January 1, 2024. As part of SB 1383 regulations, the City must address separation and diversion of organic waste via one of several permitted alternatives. The current waste collection service uses a three-bin system, which meets the requirements of SB 1383 for source separation. However, single family homes will be required to subscribe to and participate in organics curbside collection service. Multifamily complexes and businesses will be required to either subscribe to and participate in organics curbside collection or to self-haul organic waste. Businesses are required to annually, and as needed, educate employees, contractors, tenants, and customers regarding how to properly sort organic material into the correct containers. This ordinance codifies requirements and guidance for compliance with SB 1383. ALTERNATIVES As Council approved this ordinance at first reading, staff does not recommend an alternative. Prepared by: Monika Radeva, City Clerk Approved by: Jon McMillen, City Manager 34 ORDINANCE NO. 597 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING CHAPTER 6.05 TO THE LA QUINTA MUNICIPAL CODE RELATED TO SHORT-LIVED CLIMATE POLLUTANTS (ORGANICS WASTE MANAGEMENT AND RECYCLING) PURSUANT TO SENATE BILL 1383 (STATUTES 2016, CHAPTER 395) WHEREAS, State recycling law, Assembly Bill 939 of 1989, the California Integrated Waste Management Act of 1989 (California Public Resources Code Section 40000, et seq., as amended, supplemented, superseded, and replaced from time to time), requires cities and counties to reduce, reuse, and recycle (including composting) Solid Waste generated in their jurisdictions to the maximum extent feasible before any incineration or landfill disposal of waste, to conserve water, energy, and other natural resources, and to protect the environment; and WHEREAS, State recycling law, Assembly Bill 341 of 2011 (approved by the Governor of the State of California on October 5, 2011, which amended Sections 41730, 41731, 41734, 41735, 41736, 41800, 42926, 44004, and 50001 of, and added Sections 40004, 41734.5, and 41780.01 and Chapter 12.8 (commencing with Section 42649) to Part 3 of Division 30 of, and added and repealed Section 41780.02 of, the Public Resources Code, as amended, supplemented, superseded and replaced from time to time), places requirements on businesses and Multi-Family property owners that generate a specified threshold amount of Solid Waste to arrange for recycling services and requires the City to implement a Mandatory Commercial Recycling program; and WHEREAS, State organics recycling law, Assembly Bill 1826 of 2014 (approved by the Governor of the State of California on September 28, 2014, which added Chapter 12.9 (commencing with Section 42649.8) to Part 3 of Division 30 of the Public Resources Code, relating to Solid Waste, as amended, supplemented, superseded, and replaced from time to time), requires businesses and Multi-Family property owners that generate a specified threshold amount of Solid Waste, Recycling, and Organic Waste per week to arrange for recycling services for that waste, requires the City to implement a recycling program to divert Organic Waste from businesses subject to the law, and requires the City to implement a Mandatory Commercial Organics Recycling program; and WHEREAS, Senate Bill 1383, the Short-lived Climate Pollutant Reduction Act of 2016 (stats. 2016, ch. 395, referred to as “SB 1383”), requires CalRecycle to develop regulations to reduce organics in landfills as a 35 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 2 of 31 source of methane. The regulations place requirements on multiple entities including the City of La Quinta, residential households, Commercial Businesses and business owners, Commercial Edible Food Generators, haulers, Food Recovery Organizations, and Food Recovery Services to support achievement of Statewide Organic Waste disposal reduction targets; and WHEREAS, SB 1383, the Short-lived Climate Pollutant Reduction Act of 2016, requires the City of La Quinta to adopt and enforce an ordinance or enforceable mechanism to implement relevant provisions of SB 1383 Regulations. This ordinance also intended to help reduce food insecurity by requiring Commercial Edible Food Generators to arrange to have the maximum amount of their Edible Food, that would otherwise be disposed, be recovered for human consumption. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. Chapter 6.05 – Short-Lived Climate Pollutants (Organics Waste Management and Recycling shall be added to the La Quinta Municipal Code as written in Exhibit “A” attached hereto and incorporated herein by this reference. SECTION 2. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3. POSTING: The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the permanent record of Ordinances of the City of La Quinta. SECTION 4. CORRECTIVE AMENDMENTS: the City Council does hereby grant the City Clerk the ability to make minor amendments and corrections of typographical or clerical errors to “Exhibit A” to ensure consistency of all approved text amendments prior to the publication in the La Quinta Municipal Code. SECTION 5. SEVERABILITY: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more 36 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 3 of 31 section, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this 16th day of November, 2021, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: _______________________________ MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: __________________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 37 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 4 of 31 EXHIBIT A Chapter 6.05 – Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Section 6.05.010. Definitions. In the event of any conflict between the definitions, terms and condition of Chapter 6.04, Title 6 and the provisions of this Chapter 6.05, Title 6, the provisions of this Chapter 6.05 shall prevail. (a) “Blue Container” has the same meaning as in 14 CCR Section 18982(a)(5) and shall be used for the purpose of storage and collection of Source Separated Recyclable Materials or Source Separated Blue Container Organic Waste. (b) “CalRecycle” means California's Department of Resources Recycling and Recovery, which is the Department designated with responsibility for developing, implementing, and enforcing SB 1383 Regulations on jurisdictions (and others). (c) “California Code of Regulations” or “CCR” means the State of California Code of Regulations. CCR references are preceded with a number that refers to the relevant Title of the CCR (e.g., “14 CCR” refers to Title 14 of CCR). (d) “Commercial Business” or “Commercial” means a firm, partnership, proprietorship, joint-stock company, corporation, or association, whether for-profit or nonprofit, strip mall, industrial facility, or a multifamily residential dwelling, or as otherwise defined in 14 CCR Section 18982(a)(6). A Multi-Family Residential Dwelling that consists of fewer than five (5) units is not a Commercial Business for purposes of implementing this Chapter. (e) “Commercial Edible Food Generator” includes a Tier One or a Tier Two Commercial Edible Food Generator as defined in 14 CCR Section 18982(a)(73) and (a)(74). For the purposes of this definition, Food Recovery Organizations and Food Recovery Services are not Commercial Edible Food Generators. (f) “Compliance Review” means a review of records by the City to determine compliance with this Chapter. (g) “Community Composting” means any activity that composts green material, agricultural material, food material, and vegetative food material, alone or in combination, and the total amount of feedstock and Compost on-site at any one time does not exceed 100 cubic yards and 750 square feet, as specified in 14 CCR Section 17855(a)(4); or, as otherwise defined by 14 CCR Section 18982(a)(8). 38 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 5 of 31 (h) “Compost” has the same meaning as in 14 CCR Section 17896.2(a)(4), as may be amended from time to time. (i) “Container Contamination” or “Contaminated Container” means a container, regardless of color, that contains Prohibited Container Contaminants, or as otherwise defined in 14 CCR Section 18982(a)(55). (j) “Designee” means an entity that the City contracts with or otherwise arranges to carry out any of the City’s responsibilities of this Chapter as authorized in 14 CCR Section 18981.2. A Designee may be a government entity, a hauler, a private entity, or a combination of those entities. (k) “Edible Food” means food intended for human consumption, or as otherwise defined in 14 CCR Section 18982(a)(18). For the purposes of this Chapter or as otherwise defined in 14 CCR Section 18982(a)(18), “Edible Food” is not Solid Waste if it is recovered and not discarded. Nothing in this Chapter or in 14 CCR, Division 7, Chapter 12 requires or authorizes the Recovery of Edible Food that does not meet the food safety requirements of the California Retail Food Code. (l) “Enforcement Action" means an action by the City to address non- compliance with this Chapter including, but not limited to, issuing administrative citations, fines, penalties, or using other remedies. (m) “Enforcement Official” means the city manager or an authorized designee(s) who is/are partially or wholly responsible for enforcing this Chapter. (n) “Excluded Waste” means hazardous substance, hazardous waste, infectious waste, designated waste, volatile, corrosive, medical waste, infectious, regulated radioactive waste, and toxic substances or material that facility operator(s), which receive materials from the City and its generators, reasonably believe(s) would, as a result of or upon acceptance, transfer, processing, or disposal, be a violation of local, State, or Federal law, regulation, or ordinance, including: land use restrictions or conditions, waste that cannot be disposed of in Class III landfills or accepted at the facility by permit conditions, waste that in the City, or its Designee’s reasonable opinion would present a significant risk to human health or the environment, cause a nuisance or otherwise create or expose the City, or its Designee, to potential liability; but not including de minimis volumes or concentrations of waste of a type and amount normally found in Single-Family or Multi-Family Solid Waste after implementation of programs for the safe collection, processing, recycling, treatment, and disposal of batteries and paint in compliance with Sections 41500 and 41802 of the California Public Resources Code. 39 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 6 of 31 (o) “Food Distributor” means a company that distributes food to entities including, but not limited to, Supermarkets and Grocery Stores, or as otherwise defined in 14 CCR Section 18982(a)(22). (p) “Food Facility” has the same meaning as in Section 113789 of the Health and Safety Code. (q) “Food Recovery” means actions to collect and distribute food for human consumption that otherwise would be disposed, or as otherwise defined in 14 CCR Section 18982(a)(24). (r) “Food Recovery Organization” means an entity that engages in the collection or receipt of Edible Food from Commercial Edible Food Generators and distributes that Edible Food to the public for Food Recovery either directly or through other entities or as otherwise defined in 14 CCR Section 18982(a)(25), including, but not limited to: (1) A food bank as defined in Section 113783 of the Health and Safety Code; (2) A nonprofit charitable organization as defined in Section 113841 of the Health and Safety code; and, (3) A nonprofit charitable temporary food facility as defined in Section 113842 of the Health and Safety Code. A Food Recovery Organization is not a Commercial Edible Food Generator for the purposes of this Chapter and implementation of 14 CCR, Division 7, Chapter 12 pursuant to 14 CCR Section 18982(a)(7). If the definition in 14 CCR Section 18982(a)(25) for Food Recovery Organization differs from this definition, the definition in 14 CCR Section 18982(a)(25) shall apply to this Chapter. (s) “Food Recovery Service” means a person or entity that collects and transports Edible Food from a Commercial Edible Food Generator to a Food Recovery Organization or other entities for Food Recovery, or as otherwise defined in 14 CCR Section 18982(a)(26). A Food Recovery Service is not a Commercial Edible Food Generator for the purposes of this Chapter and implementation of 14 CCR, Division 7, Chapter 12 pursuant to 14 CCR Section 18982(a)(7). (t) “Food Service Provider” means an entity primarily engaged in providing food services to institutional, governmental, Commercial, or industrial locations of others based on contractual arrangements with these types 40 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 7 of 31 of organizations, or as otherwise defined in 14 CCR Section 18982(a)(27). (u) “Gray Container” has the same meaning as in 14 CCR Section 18982(a)(28) and shall be used for the purpose of storage and collection of Gray Container Waste. (v) “Gray Container Waste” means Solid Waste that is collected in a Gray Container as specified in 14 CCR Sections 18984.1(a) and (b), or as otherwise defined in 14 CCR Section 17402(a)(6.5). Gray Container Waste may specifically include carpet, Non-Compostable Paper and textiles. (w) “Green Container” has the same meaning as in 14 CCR Section 18982(a)(29) and shall be used for the purpose of storage and collection of Source Separated Green Container Organic Waste. (x) “Grocery Store” means a store primarily engaged in the retail sale of canned food; dry goods; fresh fruits and vegetables; fresh meats, fish, and poultry; and any area that is not separately owned within the store where the food is prepared and served, including a bakery, deli, and meat and seafood departments, or as otherwise defined in 14 CCR Section 18982(a)(30). (y) “Hauler Route” means the designated itinerary or sequence of stops for each segment of the City’s collection service area, or as otherwise defined in 14 CCR Section 18982(a)(31.5). (z) “High Diversion Organic Waste Processing Facility” has the same meaning as defined in 14 CCR Section 18982(a)(33). (aa) “Inspection” means a site visit where the City reviews records, containers, and an entity’s collection, handling, recycling, or landfill disposal of Organic Waste or Edible Food handling to determine if the entity is complying with requirements set forth in this Chapter, or as otherwise defined in 14 CCR Section 18982(a)(35). (bb) “Large Event” means an event, including, but not limited to, a sporting event or a flea market, that charges an admission price, or is operated by a local agency, and serves an average of more than 2,000 individuals per day of operation of the event, at a location that includes, but is not limited to, a public, nonprofit, or privately owned park, parking lot, golf course, street system, or other open space when being used for an event. If the definition in 14 CCR Section 18982(a)(38) differs from this definition, the definition in 14 CCR Section 18982(a)(38) shall apply. 41 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 8 of 31 (cc) “Large Venue” means a permanent venue facility that annually seats or serves an average of more than 2,000 individuals within the grounds of the facility per day of operation of the venue facility. For purposes of this Chapter and implementation of 14 CCR, Division 7, Chapter 12, a venue facility includes, but is not limited to, a public, nonprofit, or privately owned or operated stadium, amphitheater, arena, hall, amusement park, conference or civic center, zoo, aquarium, airport, racetrack, horse track, performing arts center, fairground, museum, theater, or other public attraction facility. For purposes of this Chapter and implementation of 14 CCR, Division 7, Chapter 12, a site under common ownership or control that includes more than one Large Venue that is contiguous with other Large Venues in the site, is a single Large Venue. If the definition in 14 CCR Section 18982(a)(39) differs from this definition, the definition in 14 CCR Section 18982(a)(39) shall apply. (dd) “Local Education Agency” means a school district, charter school, or county office of education that is not subject to the control of city or county regulations related to Solid Waste, or as otherwise defined in 14 CCR Section 18982(a)(40). (ee) “Multi-Family Residential Dwelling” or “Multi-Family” means of, from, or pertaining to residential premises with five (5) or more dwelling units. Multi-Family premises do not include hotels, motels, or other transient occupancy facilities, which are considered Commercial Businesses. (ff) “MWELO” refers to the Model Water Efficient Landscape Ordinance (MWELO), 23 CCR, Division 2, Chapter 2.7. (gg) “Non-Compostable Paper” includes but is not limited to paper that is coated in a plastic material that will not breakdown in the composting process, or as otherwise defined in 14 CCR Section 18982(a)(41). (hh) “Non-Organic Recyclables” means non-putrescible and non-hazardous recyclable wastes including but not limited to bottles, cans, metals, plastics and glass, or as otherwise defined in 14 CCR Section 18982(a)(43). (ii) “Notice of Violation (NOV)” means a notice that a violation of this Chapter has occurred that includes a compliance date to avoid an action to seek penalties, or as otherwise defined in 14 CCR Section 18982(a)(45) or further explained in 14 CCR Section 18995.4. (jj) “Organic Waste” means Solid Wastes containing material originated from living organisms and their metabolic waste products, including but not limited to food, green material, landscape and pruning waste, organic textiles and carpets, lumber, wood, Paper Products, Printing and 42 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 9 of 31 Writing Paper, manure, biosolids, digestate, and sludges or as otherwise defined in 14 CCR Section 18982(a)(46). Biosolids and digestate are as defined by 14 CCR Section 18982(a). (kk) “Organic Waste Generator” means a person or entity that is responsible for the initial creation of Organic Waste, or as otherwise defined in 14 CCR Section 18982(a)(48). (ll) “Paper Products” include, but are not limited to, paper janitorial supplies, cartons, wrapping, packaging, file folders, hanging files, corrugated boxes, tissue, and toweling, or as otherwise defined in 14 CCR Section 18982(a)(51). (mm) “Printing and Writing Papers” include, but are not limited to, copy, xerographic, watermark, cotton fiber, offset, forms, computer printout paper, white wove envelopes, manila envelopes, book paper, note pads, writing tablets, newsprint, and other uncoated writing papers, posters, index cards, calendars, brochures, reports, magazines, and publications, or as otherwise defined in 14 CCR Section 18982(a)(54). (nn) “Prohibited Container Contaminants” means the following: (i) discarded materials placed in the Blue Container that are not identified as acceptable Source Separated Recyclable Materials for the City’s Blue Container; (ii) discarded materials placed in the Green Container that are not identified as acceptable Source Separated Green Container Organic Waste for the City’s Green Container; (iii) discarded materials placed in the Gray Container that are acceptable Source Separated Recyclable Materials and/or Source Separated Green Container Organic Wastes to be placed in the City’s Green Container and/or Blue Container; and, (iv) Excluded Waste placed in any container. (oo) “Recovered Organic Waste Products” means products made from California, landfill-diverted recovered Organic Waste processed in a permitted or otherwise authorized facility, or as otherwise defined in 14 CCR Section 18982(a)(60). (pp) “Recovery” means any activity or process described in 14 CCR Section 18983.1(b), or as otherwise defined in 14 CCR Section 18982(a)(49). (qq) “Recycled-Content Paper” means Paper Products and Printing and Writing Paper that consists of at least 30 percent, by fiber weight, postconsumer fiber, or as otherwise defined in 14 CCR Section 18982(a)(61). (rr) “Remote Monitoring” means the use of the internet of things (IoT) and/or wireless electronic devices to visualize the contents of Blue 43 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 10 of 31 Containers, Green Containers, and Gray Containers for purposes of identifying the quantity of materials in containers (level of fill) and/or presence of Prohibited Container Contaminants. (ss) “Restaurant” means an establishment primarily engaged in the retail sale of food and drinks for on-premises or immediate consumption, or as otherwise defined in 14 CCR Section 18982(a)(64). (tt) “Route Review” means a visual Inspection of containers along a Hauler Route for the purpose of determining Container Contamination, and may include mechanical Inspection methods such as the use of cameras, or as otherwise defined in 14 CCR Section 18982(a)(65). (uu) “SB 1383” means Senate Bill 1383 of 2016 approved by the Governor on September 19, 2016 (Statutes of 2016, Chapter 395), which added Sections 39730.5, 39730.6, 39730.7, and 39730.8 to the Health and Safety Code, and added Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources Code, establishing methane emissions reduction targets in a Statewide effort to reduce emissions of short-lived climate pollutants as amended, supplemented, superseded, and replaced from time to time. (vv) “SB 1383 Regulations” or “SB 1383 Regulatory” means or refers to, for the purposes of this Chapter, the Short-Lived Climate Pollutants: Organic Waste Reduction regulations developed by CalRecycle and adopted in 2020 that created 14 CCR, Division 7, Chapter 12 and amended portions of regulations of 14 CCR and 27 CCR. (ww) “Self-Hauler” means a person, who, in compliance with all applicable requirements of the City Code, hauls Solid Waste, Organic Waste or recyclable material he or she has generated directly to the appropriate facility, as required by this Chapter. Self-hauler also includes a person who back-hauls waste, or as otherwise defined in 14 CCR Section 18982(a)(66). Back-haul means generating and transporting Organic Waste to a destination owned and operated by the generator using the generator’s own employees and equipment, or as otherwise defined in 14 CCR Section 18982(a)(66)(A). (xx) “Single-Family” means of, from, or pertaining to any residential premises with fewer than five (5) units. (yy) “Solid Waste” has the same meaning as defined in State Public Resources Code Section 40191 (or successor statute, as may be amended from time to time). 44 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 11 of 31 (zz) “Source Separated” means materials, including commingled recyclable materials, that have been separated or kept separate from the Solid Waste stream, at the point of generation, for the purpose of additional sorting or processing those materials for recycling or reuse in order to return them to the economic mainstream in the form of raw material for new, reused, or reconstituted products, which meet the quality standards necessary to be used in the marketplace, or as otherwise defined in 14 CCR Section 17402.5(b)(4). For the purposes of this Chapter, Source Separated shall include separation of materials by the generator, property owner, property owner’s employee, property manager, or property manager’s employee into different containers for the purpose of collection such that Source Separated materials are separated from Gray Container Waste or other Solid Waste for the purposes of collection and processing. (aaa) “Source Separated Blue Container Organic Waste” means Source Separated Organic Wastes that can be placed in a Blue Container that is limited to the collection of those Organic Wastes and Non-Organic Recyclables as defined in Section 18982(a)(43), or as otherwise defined by Section 17402(a)(18.7). (bbb) “Source Separated Green Container Organic Waste” means Source Separated Organic Waste that can be placed in a Green Container that is specifically intended for the separate collection of Organic Waste by the generator, excluding Source Separated Blue Container Organic Waste, carpets, Non-Compostable Paper, and textiles. (ccc) “Source Separated Recyclable Materials” means Source Separated Non- Organic Recyclables and Source Separated Blue Container Organic Waste. (ddd) “State” means the State of California. (eee) “Supermarket” means a full-line, self-service retail store with gross annual sales of two million dollars ($2,000,000), or more, and which sells a line of dry grocery, canned goods, or nonfood items and some perishable items, or as otherwise defined in 14 CCR Section 18982(a)(71). (fff) “Tier One Commercial Edible Food Generator” means a Commercial Edible Food Generator that is one of the following: (1) Supermarket. (2) Grocery Store with a total facility size equal to or greater than 10,000 square feet. 45 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 12 of 31 (3) Food Service Provider. (4) Food Distributor. (5) Wholesale Food Vendor. If the definition in 14 CCR Section 18982(a)(73) of Tier One Commercial Edible Food Generator differs from this definition, the definition in 14 CCR Section 18982(a)(73) shall apply. (ggg) “Tier Two Commercial Edible Food Generator” means a Commercial Edible Food Generator that is one of the following: (1) Restaurant with 250 or more seats, or a total facility size equal to or greater than 5,000 square feet. (2) Hotel with an on-site Food Facility and 200 or more rooms. (3) Health facility with an on-site Food Facility and 100 or more beds. (4) Large Venue. (5) Large Event. (6) A State agency with a cafeteria with 250 or more seats or total cafeteria facility size equal to or greater than 5,000 square feet. (7) A Local Education Agency facility with an on-site Food Facility. If the definition in 14 CCR Section 18982(a)(74) of Tier Two Commercial Edible Food Generator differs from this definition, the definition in 14 CCR Section 18982(a)(74) shall apply. (hhh) “Wholesale Food Vendor” means a business or establishment engaged in the merchant wholesale distribution of food, where food (including fruits and vegetables) is received, shipped, stored, prepared for distribution to a retailer, warehouse, distributor, or other destination, or as otherwise defined in 14 CCR Section 189852(a)(76). Section 6.05.020. Requirements for Single-Family Generators. Single-Family Organic Waste Generators: (a) Shall subscribe to the City’s three-container Organic Waste collection services. The City shall have the right to review the number, size, and location of a generator’s containers to evaluate adequacy of capacity provided for each type of collection service for proper separation of 46 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 13 of 31 materials and containment of materials; and, generator shall adjust its service level for its collection services as requested by the City. (b) Shall participate in the City’s three-container system for Source Separated Recyclable Materials, Source Separated Green Container organic materials, and Gray Container Waste collection services. Generator participation in the collection programs requires that generators place only approved materials in the appropriate colored containers. Generators shall not place materials designated for the Gray Container into the Green Container or Blue Container. Notwithstanding the above, and in accordance with the SB 1383 Regulations, the City is not required to replace functional containers, including containers purchased prior to January 1, 2022, that do not comply with the color requirements of this Chapter and the Regulations, prior to the end of the useful life of those containers, or prior to January 1, 2036, whichever comes first. Labels will be placed on the containers indicating the primary materials accepted and the primary materials prohibited in the containers. Until SB 1383 compliant colored containers are provided (Blue Container, Green Container, and Gray Container), Single-Family Waste Generators shall comply with the container label requirements. (c) Nothing in this Section prohibits a generator from preventing or reducing waste generation, managing Organic Waste on site, and/or using a Community Composting site pursuant to 14 CCR Section 18984.9(c). Section 6.05.030. Requirements for Commercial Businesses. Commercial Businesses, which includes Multi-Family Residential Dwellings, shall: (a) Subscribe to the City’s three-container Organic Waste collection services. The City shall have the right to review the number, size, and location of a generator’s containers and frequency of collection to evaluate adequacy of capacity provided for each type of collection service for proper separation of materials and containment of materials; and, Commercial Business shall adjust its service level for its collection services as requested by the City. (b) Participate in and comply with the City’s three-container (Blue Container, Green Container, and Gray Container) collection service by placing designated materials in designated containers. Generator shall place only approved materials in the appropriate colored containers. Generators shall not place materials designated for the Gray Container into the Green Container or Blue Container. 47 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 14 of 31 Notwithstanding the above, and in accordance with the SB 1383 Regulations, the City is not required to replace functional containers, including containers purchased prior to January 1, 2022, that do not comply with the color requirements of this Chapter and the Regulations, prior to the end of the useful life of those containers, or prior to January 1, 2036, whichever comes first. Labels will be placed on the containers indicating the primary materials accepted and the primary materials prohibited in the containers. Until SB 1383 compliant colored containers are provided (Blue Container, Green Container, and Gray Container), Commercial Businesses shall comply with the container label requirements. (c) Supply and allow access to adequate number, size, and location of collection containers with sufficient labels or colors (conforming with subsections (d)(1) and (d)(2) below), for employees, contractors, tenants and customers, consistent with the City’s Blue Container, Green Container, and Gray Container collection service. (d) Excluding Multi-Family Residential Dwellings, provide containers for the collection of Source Separated Green Container Organic Waste, and Source Separated Recyclable Materials in all indoor and outdoor areas where disposal containers are provided for customers, for materials generated by that business. Such containers do not need to be provided in restrooms. If a Commercial Business does not generate any of the materials that would be collected in one type of container, then the business does not have to provide that particular container in all areas where disposal containers are provided for customers. Pursuant to 14 CCR Section 18984.9(b), the containers provided by the business shall have either: (1) A body or lid that conforms with the container colors provided through the collection service provided by the City, with either lids conforming to the color requirements or bodies conforming to the color requirements or both lids and bodies conforming to color requirements. A Commercial Business is not required to replace functional containers, including containers purchased prior to January 1, 2022, that do not comply with the requirements of the subsection prior to the end of the useful life of those containers, or prior to January 1, 2036, whichever comes first. (2) Container labels that include language or graphic images or both indicating the primary material accepted and the primary materials prohibited in that container or containers with imprinted text or graphic images that indicate the primary materials accepted and primary materials prohibited in the container. 48 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 15 of 31 Pursuant 14 CCR Section 18984.8, the container labels are required on new containers commencing January 1, 2022. (e) Multi-Family Residential Dwellings are not required to comply with container placement requirements or labeling requirement pursuant to 14 CCR Section 18984.9(b). (f) To the extent practical through education, training, Inspection, and/or other measures, excluding Multi-Family Residential Dwellings, prohibit employees from placing materials in a container not designated for those materials per the City’s Blue Container, Green Container, and Gray Container collection service. (g) Excluding Multi-Family Residential Dwellings, periodically inspect Blue Container, Green Container, and Gray Containers for contamination and inform employees if containers are contaminated and of the requirements to keep contaminants out of those containers pursuant to 14 CCR Section 18984.9(b)(3). (h) Annually provide information to employees, contractors, tenants, and customers about Organic Waste Recovery requirements and about proper sorting of Source Separated Green Container Organic Waste and Source Separated Recyclable Materials. (i) Provide education information before or within fourteen (14) days of occupation of the premises to new tenants that describes requirements to keep Source Separated Green Container Organic Waste and Source Separated Recyclable Materials separate from Gray Container Waste (when applicable) and the location of containers and the rules governing their use at each property. (j) Provide or arrange access for the City or its agent to their properties during all Inspections conducted in accordance with this Chapter to confirm compliance with the requirements of this Chapter. (k) If implemented, accommodate and cooperate with the City’s Remote Monitoring program for Inspection of the contents of containers for Prohibited Container Contaminants, to evaluate generator’s compliance with this Chapter. The Remote Monitoring program shall involve installation of Remote Monitoring equipment on or in the Blue Containers, Green Containers, and/or Gray Containers. (l) Nothing in this Section prohibits a generator from preventing or reducing waste generation, managing Organic Waste on site, or using a Community Composting site pursuant to 14 CCR Section 18984.9(c). 49 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 16 of 31 (m) Commercial Businesses that are Tier One or Tier Two Commercial Edible Food Generators shall comply with Food Recovery requirements of this Chapter. Section 6.05.040. Waivers for Generators. (a) De Minimis Waivers: The City may, at its discretion, waive a Commercial Business’ obligation (including Multi-Family Residential Dwellings) to comply with some or all of the Organic Waste requirements of this Chapter if the Commercial Business: (1) Submits an application specifying the services that they are requesting a waiver from; and (2) Provides documentation that either: (A) The Commercial Business’ total Solid Waste collection service is two cubic yards or more per week and Organic Waste subject to collection in a Blue Container or Green Container comprises less than 20 gallons per week per applicable container of the business’ total waste; or, (B) The Commercial Business’ total Solid Waste collection service is less than two cubic yards per week and Organic Waste subject to collection in a Blue Container or Green Container comprises less than 10 gallons per week per applicable container of the business’ total waste; and (3) Notifies the City if circumstances change such that Commercial Business’s Organic Waste exceeds the threshold required for waiver, in which case waiver will be rescinded; and (4) Provides written verification of eligibility for de minimis waiver every 5 years, if the City has approved de minimis waiver. (b) Physical Space Waivers: The City may, at its discretion, waive a Commercial Business’ or property owner’s obligations (including Multi- Family Residential Dwellings) to comply with some or all of the recyclable materials and/or Organic Waste collection service requirements if the City has evidence from its own staff, a hauler, licensed architect, or licensed engineer demonstrating that the premises lack adequate space for the collection containers required for compliance with the Organic Waste collection requirements of this Chapter. A Commercial Business or property owner may request a physical space waiver through the following process: 50 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 17 of 31 (1) Submit an application form specifying the type(s) of collection services for which they are requesting a compliance waiver. (2) Provide documentation that the premises lack adequate space for Blue Containers and/or Green Containers, including documentation from its hauler, licensed architect, or licensed engineer. (3) Provide written verification to the City that it is still eligible for physical space waiver every five years, if the City has approved application for a physical space waiver. (c) Collection Frequency Waiver: The City, at its discretion and in accordance with 14 CCR Section 18984.11(a)(3), may allow the owner or tenant of any residence, premises, business establishment or industry that subscribes to the City’s three-container Organic Waste collection service to arrange for the collection of their Blue Container, Gray Container, or both once every fourteen days, rather than once per week. Section 6.05.050. Requirements for Commercial Edible Food Generators. (a) Tier One Commercial Edible Food Generators must comply with the below requirements commencing January 1, 2022, and Tier Two Commercial Edible Food Generators must comply commencing January 1, 2024, pursuant to 14 CCR Section 18991.3. (b) Large Venue or Large Event operators not providing food services, but allowing for food to be provided by others, shall require Food Facilities operating at the Large Venue or Large Event to comply with the requirements of this Section, commencing January 1, 2024. (c) Commercial Edible Food Generators shall comply with the following requirements: (1) Arrange to recover the maximum amount of Edible Food that would otherwise be disposed. (2) Contract with, or enter into a written agreement with Food Recovery Organizations or Food Recovery Services for: (i) the collection of Edible Food for Food Recovery; or, (ii) acceptance of the Edible Food that the Commercial Edible Food Generator self- hauls to the Food Recovery Organization for Food Recovery. (3) Shall not intentionally spoil Edible Food that is capable of being recovered by a Food Recovery Organization or a Food Recovery Service. 51 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 18 of 31 (4) Allow the City’s designated enforcement entity or designated third party enforcement entity to access the premises and review records pursuant to 14 CCR Section 18991.4. (5) Keep records that include the following information, or as otherwise specified in 14 CCR Section 18991.4: (A) A list of each Food Recovery Service or organization that collects or receives its Edible Food pursuant to a contract or written agreement established under 14 CCR Section 18991.3(b). (B) A copy of all contracts or written agreements established under 14 CCR Section 18991.3(b). (C) A record of the following information for each of those Food Recovery Services or Food Recovery Organizations: (i) The name, address and contact information of the Food Recovery Service or Food Recovery Organization. (ii) The types of food that will be collected by or self- hauled to the Food Recovery Service or Food Recovery Organization. (iii) The established frequency that food will be collected or self-hauled. (iv) The quantity of food, measured in pounds recovered per month, collected or self-hauled to a Food Recovery Service or Food Recovery Organization for Food Recovery. (6) Commencing no later than January 1, 2022, for Tier One Commercial Edible Food Generators and January 1, 2024, for Tier Two Commercial Edible Food Generators, Commercial Edible Food Generators shall provide a quarterly Food Recovery report to the City which includes the information required in 14 CCR Section 18991.4 “Record Keeping Requirements for Commercial Edible Food Generators.” (d) Nothing in this Section shall be construed to limit or conflict with the protections provided by the California Good Samaritan Food Donation Act of 2017, the Federal Good Samaritan Act, or share table and school food donation guidance pursuant to Senate Bill 557 of 2017 (approved by the Governor of the State of California on September 25, 2017, which 52 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 19 of 31 added Article 13 [commencing with Section 49580] to Chapter 9 of Part 27 of Division 4 of Title 2 of the Education Code, and to amend Section 114079 of the Health and Safety Code, relating to food safety, as amended, supplemented, superseded and replaced from time to time). Section 6.05.060. Requirements for Food Recovery Organizations and Services. (a) Food Recovery Services collecting or receiving Edible Food directly from Commercial Edible Food Generators, via a contract or written agreement established under 14 CCR Section 18991.3(b), shall maintain the following records, or as otherwise specified by 14 CCR Section 18991.5(a)(1): (1) The name, address, and contact information for each Commercial Edible Food Generator from which the service collects Edible Food. (2) The quantity in pounds of Edible Food collected from each Commercial Edible Food Generator per month. (3) The quantity in pounds of Edible Food transported to each Food Recovery Organization per month. (4) The name, address, and contact information for each Food Recovery Organization that the Food Recovery Service transports Edible Food to for Food Recovery. (b) Food Recovery Organizations collecting or receiving Edible Food directly from Commercial Edible Food Generators, via a contract or written agreement established under 14 CCR Section 18991.3(b), shall maintain the following records, or as otherwise specified by 14 CCR Section 18991.5(a)(2): (1) The name, address, and contact information for each Commercial Edible Food Generator from which the organization receives Edible Food. (2) The quantity in pounds of Edible Food received from each Commercial Edible Food Generator per month. (3) The name, address, and contact information for each Food Recovery Service that the organization receives Edible Food from for Food Recovery. (c) Commencing January 1, 2022, Food Recovery Organizations and Food Recovery Services that have their primary address physically located in the City and contract with or have written agreements with one or more 53 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 20 of 31 Commercial Edible Food Generators pursuant to 14 CCR Section 18991.3(b) shall report to the City the total pounds of Edible Food recovered in the previous calendar year from the Tier One and Tier Two Commercial Edible Food Generators they have established a contract or written agreement with pursuant to 14 CCR Section 18991.3(b), as applicable. (d) Food Recovery Capacity Planning In order to support Edible Food Recovery capacity planning assessments or other studies, Food Recovery Services and Food Recovery Organizations operating in the City shall provide information and consultation to the City, upon request, regarding existing, or proposed new or expanded, Food Recovery capacity that could be accessed by the City and its Commercial Edible Food Generators. A Food Recovery Service or Food Recovery Organization contacted by the City shall respond to such request for information within 60 days, unless a shorter timeframe is otherwise specified by the City. (e) Commencing no later than January 1, 2022, Food Recovery Services and Organization shall provide a quarterly report to the City which includes the information required in 14 CCR Section 18991.5 “Food Recovery Services and Organizations.” Section 6.05.070. Requirements for Haulers, Facility Operators and Community Composting Operations. (a) Requirements for Haulers. (1) The authorized hauler providing residential, Commercial or Industrial Organic Waste collection services to generators within the City’s boundaries shall meet the following requirements and standards as a condition of approval of a contract, agreement, or other authorization with the City to collect Organic Waste: a. Through written notice to the City annually identify the facilities to which they will transport Organic Waste including the facilities for Source Separated Recyclable Materials and Source Separated Green Container Organic Waste, as applicable. b. Transport Source Separated Recyclable Materials and Source Separated Green Container Organic Waste to a facility, operation, activity, or property that recovers Organic Waste, as defined in 14 CCR, Division 7, Chapter 12, Article 2. 54 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 21 of 31 c. Obtain approval from the City to haul Organic Waste, unless it is transporting Source Separated Organic Waste to a Community Composting site or lawfully transporting C&D in a manner that complies with 14 CCR Section 18989.1 d. The authorized hauler shall comply with education, equipment, signage, container labelling, container color, contamination monitoring, reporting, and other requirements contained within its Franchise Agreement, as may be amended from time to time. e. Notwithstanding any the foregoing, nothing in this Chapter shall restrict or otherwise prohibit the authorized Hauler from meeting its compliance requirements by any alternative methods or procedures, provided it complies with SB 1383, the SB 1383 Regulations, and/or any other applicable law, as may be amended from time to time. (b) Requirements for Facility Operators and Community Composting Operations. (1) Owners of facilities, operations, and activities that recover Organic Waste, including, but not limited to, Compost facilities, in-vessel digestion facilities, and publicly-owned treatment works shall, upon the City’s request, provide information regarding available and potential new or expanded capacity at their facilities, operations, and activities, including information about throughput and permitted capacity necessary for planning purposes. Entities contacted by the City shall respond within 60 days. (2) Community Composting operators, upon City request, shall provide information to the City to support Organic Waste capacity planning, including, but not limited to, an estimate of the amount of Organic Waste anticipated to be handled at the Community Composting operation. Entities contacted by the City shall respond within 60 days. Section 6.05.080. Self-Hauler Requirements. In addition to any other requirements for Self-haulers as contained in the La Quinta Municipal Code: (a) Authorized Self-Haulers shall source separate all recyclable materials and Organic Waste (materials that the City otherwise requires generators to separate for collection in the City’s organics and recycling collection program) generated on-site from Solid Waste in a manner 55 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 22 of 31 consistent with 14 CCR Sections 18984.1 and 18984.2, or shall haul Organic Waste to a High Diversion Organic Waste Processing Facility as specified in 14 CCR Section 18984.3. (b) Self-Haulers shall haul their Source Separated Recyclable Materials to a facility that recovers those materials; and haul their Source Separated Green Container Organic Waste to a Solid Waste facility, operation, activity, or property that processes or recovers Source Separated Organic Waste. Alternatively, Self-Haulers may haul Organic Waste to a High Diversion Organic Waste Processing Facility. (c) Self-Haulers that are Commercial Businesses (including Multi-Family Residential Dwellings) shall keep a record of the amount of Organic Waste delivered to each Solid Waste facility, operation, activity, or property that processes or recovers Organic Waste; this record shall be subject to Inspection by the City. The records shall include the following information: (1) Delivery receipts and weight tickets from the entity accepting the waste. (2) The amount of material in cubic yards or tons transported by the generator to each entity. (3) If the material is transported to an entity that does not have scales on-site, or employs scales incapable of weighing the Self-Hauler’s vehicle in a manner that allows it to determine the weight of materials received, the Self-Hauler is not required to record the weight of material but shall keep a record of the entities that received the Organic Waste. (d) Self-Haulers that are Commercial Businesses (including Multi-Family Self-Haulers) shall provide information collected in subsection(c) to the City or its authorized designee or other representative on a monthly basis. Information is due to the City by the 20th day of each month for the previous month’s activity. Section 6.05.090. Compliance with CALGreen Recycling Requirements. As applicable, all persons and/or entities subject to California Green Building Standards Code, 24 CCR, Part 11, known as CALGreen, shall comply with the following provisions of CALGreen, as amended July 1, 2019 and effective January 1, 2020: (1) Section 4.410.2 Recycling by Occupants Residential and Section 5.410.1 Recycling by Occupants Non-residential. 56 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 23 of 31 (2) For organic waste commingled with construction and demolition debris, Section 4.408.1 Construction Waste Management Residential and Section 5.408.1 Construction Waste Management non-residential. If, after the adoption of this Chapter, Sections 4.408.1, 4.410.2, 5.408.1, and 5.410.1 of CALGreen are amended in a manner that requires the City to incorporate the requirements in an updated local ordinance, and the amended requirements include provisions more stringent than those required in this Section, the revised requirements of Sections 4.408.1, 4.410.2, 5.408.1, and 5.410.1 of CALGreen shall apply. Section 6.05.100. Model Water Efficient Landscaping Ordinance Requirements. As applicable, all persons and/or entities subject to the MWELO shall comply with Sections 492.6(a)(3)(B), (C), (D), and (G), as amended September 15, 2015. The MWELO compliance items listed herein are not an inclusive list of MWELO requirements; therefore, property owners or their building or landscape designers that meet the threshold for MWELO compliance outlined herein shall consult the full MWELO for all requirements. If, after the adoption of this Chapter, the California Department of Water Resources, or its successor agency, amends 23 CCR, Division 2, Chapter 2.7, Sections 492.6(a)(3)(B) (C), (D), and (G) of the MWWELO September 15, 2015 requirements in a manner that requires the City to incorporate the requirements of an updated MWELO in a local ordinance, and the amended requirements include provisions more stringent than those required in this Section, the revised requirements of 23 CCR, Division 2, Chapter 2.7 shall apply. Section 6.05.110. Procurement Requirements for City Departments, Direct Service Providers, and Vendors. (a) City departments, and direct service providers to the City, as applicable, must comply with the City’s Recovered Organic Waste Product procurement policy and Recycled-Content Paper procurement policy. (b) All vendors providing Paper Products and Printing and Writing Paper shall: (1) If fitness and quality are equal, provide Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper that consists of at least 30 percent, by fiber weight, postconsumer fiber instead of non-recycled products whenever recycled Paper 57 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 24 of 31 Products and Printing and Writing Paper are available at the same or lesser total cost than non-recycled items. (2) Provide Paper Products and Printing and Writing Paper that meet Federal Trade Commission recyclability standard as defined in 16 Code of Federal Regulations (CFR) Section 260.12. (3) Certify in writing, under penalty of perjury, the minimum percentage of postconsumer material in the Paper Products and Printing and Writing Paper offered or sold to the City. This certification requirement may be waived if the percentage of postconsumer material in the Paper Products, Printing and Writing Paper, or both can be verified by a product label, catalog, invoice, or a manufacturer or vendor internet website. (4) Certify in writing, on invoices or receipts provided, that the Paper Products and Printing and Writing Paper offered or sold to the City is eligible to be labeled with an unqualified recyclable label as defined in 16 Code of Federal Regulations (CFR) Section 260.12 (2013). (5) Provide records to the City or its Designee, of all Paper Products and Printing and Writing Paper purchases within thirty (30) days of the purchase (both recycled-content and non-recycled content, if any is purchased) made by any division or department or employee of the City. Records shall include a copy (electronic or paper) of the invoice or other documentation of purchase, written certifications as required in subsections (3) and (4) for recycled- content purchases, purchaser name, quantity purchased, date purchased, and recycled content (including products that contain none), and if non-recycled content Paper Products or Printing and Writing Papers are provided, include a description of why Recycled-Content Paper Products or Printing and Writing Papers were not provided. Section 6.05.120. Inspections and Investigations by the City. (a) City representatives and/or its designated entity, including Designees, are authorized to conduct Inspections and investigations, at random or otherwise, of any collection container, collection vehicle loads, or transfer, processing, or disposal facility for materials collected from generators, or Source Separated materials to confirm compliance with this Chapter, subject to applicable laws. This Section does not allow the City to enter the interior of a private residential property for Inspection. For the purposes of inspecting Commercial Business containers for compliance with this Chapter, the City may conduct container Inspections for Prohibited Container Contaminants using Remote 58 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 25 of 31 Monitoring, and Commercial Businesses shall accommodate and cooperate with the Remote Monitoring, where applicable. (b) Regulated entity shall provide or arrange for access during all Inspections (with the exception of residential property interiors) and shall cooperate with City employees or its designated entity/Designee during such Inspections and investigations. Such Inspections and investigations may include confirmation of proper placement of materials in containers, Edible Food Recovery activities, records, or any other requirement of this Chapter described herein. Failure to provide or arrange for: (i) access to an entity’s premises; (ii) installation and operation of Remote Monitoring equipment, where required; or (ii) access to records for any Inspection or investigation is a violation of this Chapter and may result in penalties described. (c) Any records obtained by a City during its Inspections, Remote Monitoring, and other reviews shall be subject to the requirements and applicable disclosure exemptions of the Public Records Act as set forth in Government Code Section 6250 et seq. (d) City representatives, its designated entity, and/or Designee are authorized to conduct any Inspections, Remote Monitoring or other investigations as reasonably necessary to further the goals of this Chapter, subject to applicable laws. (e) The City may receive written complaints from persons regarding an entity that may be potentially non-compliant with SB 1383 Regulations, including receipt of anonymous complaints. Section 6.05.130. Enforcement. (a) Violation of any provision of this Chapter shall constitute a public nuisance and may be grounds for issuance of a Notice of Violation and assessment of a fine by an Enforcement Official or representative. Enforcement Actions under this Chapter including, but are not limited to, the issuance of an administrative citation and assessment of a fine. The City’s procedures on imposition of administrative fines are hereby incorporated in their entirety, as modified from time to time, and shall govern the imposition, enforcement, collection, and review of administrative citations issued to enforce this Chapter and any rule or regulation adopted pursuant hereto, except as otherwise indicated. (b) Other remedies allowed by law may be used, including civil action or prosecution as misdemeanor or infraction. The City may pursue civil actions in the California courts to seek recovery of unpaid administrative citations. The City may choose to delay court action until such time as a sufficiently large number of violations, or cumulative size of violations 59 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 26 of 31 exist such that court action is a reasonable use of City staff and resources. (c) Enforcement pursuant to this Chapter may be undertaken by the Enforcement Official. (d) Process for Enforcement (1) Enforcement Officials and/or their Designee will monitor compliance with this Chapter randomly and through Compliance Reviews, Route Reviews, investigation of complaints, and an Inspection program, which may include Remote Monitoring. (2) The City may issue an official notification to notify regulated entities of its obligations under this Chapter. (3) For incidences of Prohibited Container Contaminants found in containers, the jurisdiction may issue a Notice of Violation to any generator found to have Prohibited Container Contaminants in a container. Such notice may be provided via a cart tag or other communication immediately upon identification of the Prohibited Container contaminants or within a reasonable period of days after determining that a violation has occurred. If the City or its authorized Designee observes Prohibited Container Contaminants in a generator’s containers on three consecutive occasions within a six-month time period, the City may assess contamination processing fees or contamination penalties on the generator. (4) With the exception of violations of generator contamination of container contents, the City may issue a Notice of Violation requiring compliance within 60 days of issuance of the notice. (5) Absent compliance by the respondent within the deadline set forth in the Notice of Violation, the City may commence an action to impose penalties, via an administrative citation and fine, pursuant to applicable law. Notices shall be sent to “owner” at the official address of the owner maintained by the tax collector for the City or if no such address is available, to the owner at the address of the dwelling or Commercial property or to the party responsible for paying for the collection services, depending upon available information. (e) Penalty Amounts for Types of Violations (1) For a first violation, the amount of the base penalty shall be $50 to $100 per violation. 60 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 27 of 31 (2) For a second violation, the amount of the base penalty shall be $100 to $200 per violation. (3) For a third or subsequent violation, the amount of the base penalty shall be $250 to $500 per violation. (f) Factors Considered in Determining Penalty Amount The following factors shall be used to determine the amount of the penalty for each violation within the appropriate penalty amount range: (1) The nature, circumstances, and severity of the violation(s). (2) The violator’s ability to pay. (3) The willfulness of the violator's misconduct. (4) Whether the violator took measures to avoid or mitigate violations of this Chapter. (5) Evidence of any economic benefit resulting from the violation(s). (6) The deterrent effect of the penalty on the violator. (7) Whether the violation(s) were due to conditions outside the control of the violator. (g) Compliance Deadline Extension Considerations The City may extend the compliance deadlines set forth in a Notice of Violation if it finds that there are extenuating circumstances beyond the control of the respondent that make compliance within the deadlines impracticable, including the following: (1) Acts of God such as earthquakes, wildfires, flooding, and other emergencies or natural disasters, (2) Delays in obtaining discretionary permits or other government agency approvals; or, (3) Deficiencies in Organic Waste recycling infrastructure or Edible Food Recovery capacity and the City is under a corrective action plan with CalRecycle pursuant to 14 CCR Section 18996.2 due to those deficiencies. (h) Appeals Process Persons receiving an administrative citation containing a penalty for an uncorrected violation may request a hearing to appeal the citation 61 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 28 of 31 pursuant to Chapter 1.09 of the La Quinta Municipal Code. A hearing will be held only if it is requested within the time prescribed and consistent with City’s procedures for appeals of administrative citations. Evidence may be presented at the hearing. The City will appoint a hearing officer who shall conduct the hearing and issue a final written order. (i) Education Period for Non-Compliance Beginning January 1, 2022 and through December 31, 2023, the City may conduct Inspections, Remote Monitoring, Route Reviews, waste evaluations, and Compliance Reviews, depending upon the type of regulated entity, to determine compliance, and if City determines that Organic Waste Generator, Self-hauler, hauler, Tier One Commercial Edible Food Generator, Food Recovery Organization, Food Recovery Service, or other entity is not in compliance, the City shall provide educational materials to the entity describing its obligations under this Chapter and a notice that compliance is required by January 1, 2022, and that violations may be subject to administrative civil penalties starting on January 1, 2024. (j) Civil Penalties for Non-Compliance Beginning January 1, 2024, if the City determines that an Organic Waste Generator, Self-hauler, hauler, Tier One or Tier Two Commercial Edible Food Generator, Food Recovery Organization, Food Recovery Service, or other entity is not in compliance with this Chapter, the City may issue a Notice of Violation, and take Enforcement Action pursuant to this Chapter and applicable City and State law. Section 6.05.160. Mandatory Commercial/Multifamily Recycling. (a) A business that generates four cubic yards or more of commercial solid waste per week or is a multifamily residential dwelling of five units or more shall arrange for recycling services by subscribing to the city’s franchisee for the pick-up of recyclable materials. (b) A business subject to subsection (a) and that provides customers access to the business shall provide customers with a commercial solid waste recycling bin or container to collect material purchased on the premises and that fulfills all of the following requirements: (1) Is adjacent to each bin or container for trash other than recyclable commercial solid waste, except in restrooms. (2) Is visible and easily accessible. 62 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 29 of 31 (3) Is clearly marked with educational signage indicating what is appropriate to place in the commercial solid waste recycling bin or container in accordance with state law and the City’s solid waste ordinances and practices. Full-service restaurants are exempt from the requirements of this subdivision if the full-service restaurant provides its employees a commercial solid waste recycling bin or container to collect material purchased on the premises and implements a program to collect recyclable commercial solid waste. For a park that is subject to subsection (a), this subsection shall apply on and after January 1, 2022. (c) The City may charge and collect a fee from any business that fails to comply with this section in order to recover the costs incurred in enforcing compliance this section. Section 6.05.170. Mandatory Commercial/Multifamily Organics Recycling. (a) A business that generates two cubic yards or more of commercial solid waste per week, shall arrange for recycling services specifically for organic waste by subscribing to the City’s franchisee for the pick-up of organic materials. (b) A business subject to subsection (a) and that provides customers access to the business shall provide customers with an organic waste recycling bin or container to collect material purchased on the premises for immediate consumption and that fulfills all of the following requirements: (1) Is adjacent to each bin or container for trash other than recyclable organic waste, except in restrooms. (2) Is visible and easily accessible. (3) Is clearly marked with educational signage indicating what is appropriate to place in the organic waste recycling bin or container in accordance with state law and the City’s solid waste ordinances and practices. For a park that is subject to subsection (a), this subsection shall apply on and after January 1, 2022. 63 Ordinance No. 597 Adding Chapter 6.05 related to Short-Lived Climate Pollutants (Organics Waste Management and Recycling) Adopted: November 16, 2021 Page 30 of 31 (c) When arranging for gardening or landscaping services, the contract or work agreement between a business subject to this section and a gardening or landscaping service shall require that the organic waste generated by those services be managed in compliance with this section. (d) The City may charge and collect a fee from any business that fails to comply with this Section in order to recover the City’s costs incurred in enforcing compliance this Section. (e) A multifamily residential dwelling that consists of fewer than five units is not a business for purposes of this section. Section 6.05.180. Organics Waste Disposal and Diversion. In the event state and/or federal law or regulations are implemented which are more stringent or comprehensive than the requirements of this Chapter related to organic waste disposal and/or diversion, all residents and/or businesses, as applicable, shall be responsible for complying with those requirements. 64 City of La Quinta CITY COUNCIL MEETING: November 16, 2021 STAFF REPORT AGENDA TITLE: ACCEPT MONROE STREET PAVEMENT REHABILITATION PROJECT NO. 2020-01, LOCATED ON MONROE STREET FROM AVENUE 52 TO MOUNTAIN SPUR DRIVE TO AVENUE 53, AND AVENUE 61 RECOMMENDATION Accept the Monroe Street Pavement Rehabilitation Project No. 2020-01 as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $20,744, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY •The Monroe Street Pavement Rehabilitation project included pulverization, overlay, and striping on Monroe Street from Avenue 52 to Mountain Spur Drive and on Monroe Street from Avenue 61 to 325 feet north of Avenue 61; and crack fill, slurry seal, and strip ing on Monroe Street from Mountain Spur Drive to Avenue 53. •The work is complete and Council acceptance will close the contract and allow final payment. FISCAL IMPACT The following is the financial accounting for Project No. 2020-01: Original Contract Amount $ 408,000 Change Order No. 1 $ 6,888 Final Contract Amount $ 414,888 Project Budget $ 941,000 Final Contract Amount ($ 414,888) Design & Professional Costs ($ 45,895) Inspection, Survey, Plans, & Other Construction Costs ($ 12,314) Anticipated Funds Remaining* $ 467,903 * All costs to date have been accounted for and no further costs are anticipated . CONSENT CALENDAR ITEM NO. 4 65 There are adequate funds to close this project; the final retention amount of $20,744 will be paid from account number 401-0000-20600. BACKGROUND/ANALYSIS On June 1, 2021, Council awarded a $408,000 contract to Onyx Paving Company, Inc. On September 17, 2021, a Notice to Proceed was issued with a 40-working day completion time starting on September 27, 2021 and ending on November 22, 2021. The project was deemed substantially complete on October 27, 2021. Contract Change Order No. 1 was issued to allow for additional work, including grade 5’ shoulder, type II slurry seal, striping removal and installation, and quantity adjustments for overages in bid items. The project construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five days after the Notice of Completion is recorded. ALTERNATIVES Staff does not recommend an alternative. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map 66 *IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS Legend REPORT PRINTED ON...2/7/2019 11:38:16 AM Attachment 1 - Vicinity Map Monroe Street Pavement Rehabilitation 0 12,0376, 019 Feet Blueline Streams City Areas World Street Map ATTACHMENT 1 67 ATTACHMENT 167 68 City of La Quinta CITY COUNCIL MEETING: November 16, 2021 STAFF REPORT AGENDA TITLE: ACCEPT EISENHOWER BASIN FENCE AND DRAINAGE IMPROVEMENTS PROJECT NO. 2017-04 LOCATED ON THE WEST SIDE OF EISENHOWER DRIVE AND NORTH SIDE OF CALLE TAMPICO BETWEEN EISENHOWER DRIVE AND AVENIDA BERMUDAS RECOMMENDATION Accept the Eisenhower Basin Fence and Drainage Improvements Project No. 2017-04 as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $12,917, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY •The Eisenhower Basin Fence and Drainage Improvements project included construction of catch basins at Avenida Fernando and Coachella Drive; installation of a wrought iron fence; construction of a concrete driveway with gate; and construction of a curb cut and u-gutter on Calle Tampico to alleviate drainage water collecting at a low point. •The work is complete and Council acceptance will close the contract and allow final payment. FISCAL IMPACT The following is the financial accounting for Project No. 2017-04: Original Contract Amount $ 252,901 Change Order No. 1 $ 5,436 Final Contract Amount $ 258,337 Project Budget $ 750,000 Final Contract Amount ($ 258,337) Design & Professional Costs ($ 97,159) Inspection, Survey, Plans, & Other Construction Costs ($ 25,023) Anticipated Funds Remaining* $ 369,481 * All costs to date have been accounted for and no further costs are anticipated . CONSENT CALENDAR ITEM NO. 5 69 There are adequate funds to close this project; the final retention amount of $12,917 will be paid from account number 401-0000-20600. BACKGROUND/ANALYSIS On August 3, 2021, Council awarded a $252,901 contract to Universal Construction and Engineering. On September 8, 2021, a Notice to Proceed was issued with a 40-working day completion time starting on September 20, 2021 and ending on November 12, 2021. The project was deemed substantially complete on October 21, 2021. Contract Change Order No. 1 was issued to allow for additional work, including remove and replace curb and gutter, increase and modify gate posts and footings, and addition of filter fabric and soil sterilant. The project construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five days after the Notice of Completion is recorded. ALTERNATIVES Staff does not recommend an alternative. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map 70 ATTACHMENT 1 71 72 City of La Quinta CITY COUNCIL MEETING: November 16, 2021 STAFF REPORT AGENDA TITLE: AWARD CONTRACT TO URBAN HABITAT FOR THE SILVERROCK RETENTION BASIN SOIL STABILIZATION PROJECT NO. 2020-07, LOCATED AT THE SOUTHEAST CORNER OF AVENUE 52 AND SILVERROCK WAY RECOMMENDATION Award a contract to Urban Habitat for the SilverRock Retention Basin Soil Stabilization Project No. 2020-07, located at the southeast corner of Avenue 52 and SilverRock Way; and authorize the City Manager to execute the contract and approve future change orders within the project budget amount. EXECUTIVE SUMMARY •The SilverRock Retention Basin Soil Stabilization project (Stabilization Project) is located at the southeast corner of Avenue 52 and SilverRock Way (Attachment 1) •The Stabilization Project includes: o Adding shrubs to upper half of slope on Avenue 52 and along parking area; o The east slope remaining in its current natural state; o Utilizing a hydroseed mix with rotor irrigation on the balance of the slopes; o Preparing for future tree installation during Arbor Day by digging the holes and installing irrigation. o Installing guardrails at the headwall structure and ramp •Urban Habitat of La Quinta, California, submitted the lowest responsible and responsive bid at $180,600 (Attachment 2). FISCAL IMPACT The 2020/21 Capital Improvement Program (CIP) allocates $437,250 of Measure G Funds. The following is the anticipated project budget: Total Budget Design: $ 30,000 Professional: $ 23,250 Construction: $ 180,600 Inspection/Testing/Survey: $ 29,250 CONSENT CALENDAR ITEM NO. 6 73 Construction Contingency: $ 18,060 Budget Remaining $ 156,090 Total Budget: $ 437,250 BACKGROUND/ANALYSIS On November 4, 2020, the FAC discussed the proposed SilverRock Venue Site Project Phase II improvements and prioritization. During this meeting, the FAC requested the formation of an FAC SilverRock Venue Site Subcommittee to further review and provide recommendations on any future Phase II improvements and additional appropriation of Measure G funds. Commissioners Mills, Way, and Rosen were appointed to the Subcommittee. The Soil Stabilization Project was identified as a priority improvement, and Council appropriated Measure G funds in the amount of $10,000 at the December 1, 2020 meeting to complete the preliminary design. Hermann Design Group (Consultant) prepared four preliminary design options for consideration. On February 16, 2021 Council approved funding in the amount of $437,250 for the recommended Option 4. On October 11, 2021 staff solicited construction bids from qualified contractors. The City received 4 bids on November 3, 2021. Urban Habitat of La Quinta, California, submitted the lowest responsible and responsive bid at $180,600. Contingent upon award of the project on November 16, 2021, the following is the project schedule: Council Considers Project Award November 16, 2021 Execute Contract and Mobilize November 17 to January 3, 2022 Construction (90 Working Days) January 2022 to April 2022 Accept Improvements May 2022 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Bid Comparison Summary 74 ATTACHMENT 1 75 76 Bid Opening Date: 11/3/2021 SilverRock Retention Basin Soil Stabilization City Project No. 2020-07 Attachment 2 - Bid Comparison Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Mobilization LS 1 20,000.00$ 20,000.00$ 9,000.00$ 9,000.00$ 21,000.00$ 21,000.00$ 16,000.00$ 16,000.00$ 23,600.00$ 23,600.00$ 2 Traffic Control LS 1 5,000.00$ 5,000.00$ 2,200.00$ 2,200.00$ 7,000.00$ 7,000.00$ 6,855.00$ 6,855.00$ 5,000.00$ 5,000.00$ 3 Dust Control LS 1 10,000.00$ 10,000.00$ 3,000.00$ 3,000.00$ 13,000.00$ 13,000.00$ 12,350.00$ 12,350.00$ 5,000.00$ 5,000.00$ 4 Clearing, Grubbing, Weed Abatement, and Soil Preparation LS 1 15,000.00$ 15,000.00$ 4,000.00$ 4,000.00$ 15,900.00$ 15,900.00$ 54,623.00$ 54,623.00$ 14,280.00$ 14,280.00$ 5 Furnish and Install Landscaping per Plans LS 1 40,900.00$ 40,900.00$ 35,000.00$ 35,000.00$ 74,500.00$ 74,500.00$ 32,174.00$ 32,174.00$ 52,700.00$ 52,700.00$ 6 Furnish and Install Irrigation per Plans LS 1 173,883.00$ 173,883.00$ 89,700.00$ 89,700.00$ 139,500.00$ 139,500.00$ 113,542.00$ 113,542.00$ 484,500.00$ 484,500.00$ 7 90-Day Maintenance Period LS 1 9,194.00$ 9,194.00$ 4,000.00$ 4,000.00$ 7,500.00$ 7,500.00$ 9,060.00$ 9,060.00$ 20,000.00$ 20,000.00$ 273,977.00$ 146,900.00$ 278,400.00$ 244,604.00$ 605,080.00$ Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Decomposed Granite at Flat Area Near Parking Lot per Plans (3/8" DG / 3" Depth)LS 1 21,782.00$ 21,782.00$ 10,900.00$ 10,900.00$ 30,000.00$ 30,000.00$ 26,320.00$ 26,320.00$ 74,276.00$ 74,276.00$ 21,782.00$ 10,900.00$ 30,000.00$ 26,320.00$ 74,276.00$ Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Guard Rail at Alongi Ramp per Plans LS 1 6,250.00$ 6,250.00$ 10,800.00$ 10,800.00$ 5,500.00$ 5,500.00$ 5,420.00$ 5,420.00$ 10,200.00$ 10,200.00$ 2 Guard Rail at Drainage Structure per Plans LS 1 5,750.00$ 5,750.00$ 12,000.00$ 12,000.00$ 6,500.00$ 6,500.00$ 3,125.00$ 3,125.00$ 10,200.00$ 10,200.00$ 12,000.00$ 22,800.00$ 12,000.00$ 8,545.00$ 20,400.00$ 307,759.00$ 180,600.00$ 320,400.00$ 279,469.00$ 699,756.00$ 295,759.00$ 157,800.00$ 308,400.00$ 270,924.00$ 679,356.00$ 285,977.00$ 169,700.00$ 290,400.00$ 253,149.00$ 625,480.00$ 273,977.00$ 146,900.00$ 278,400.00$ 244,604.00$ 605,080.00$ Base Bid Only Bid Alternate No. 1 - Parking Lot Planting Area Decomposed Granite Sub-Total Bid Alternate No. 1: Sub-Total Base Bid: Grand Total Base Bid Including Alternate Nos. 1 - 2 : Grand Total Base Bid Including Alternate No. 1 : Grand Total Base Bid Including Alternate No. 2 : Desert Concepts Constructin, Inc.Universal Construction Engineering Bid Alternate No. 2 - Guard Rails Sub-Total Bid Alternate No. 2: Three Peaks CorpUrban HabitatEngineer's Estimate - Base Bid ATTACHMENT 2 77 78 City of La Quinta CITY COUNCIL MEETING: November 16, 2021 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED AUGUST 31, 2021 RECOMMENDATION Receive and file revenue and expenditure report dated August 31, 2021. EXECUTIVE SUMMARY •The report summarizes the City’s year-to-date (YTD) revenues and period expenditures for August 2021 (Attachment 1). •These reports are also reviewed by the Financial Advisory Commission. FISCAL IMPACT – None BACKGROUND/ANALYSIS Below is a summary of the column headers used on the Revenue and Expenditure Summary Reports: Original Total Budget – represents revenue and expenditure budgets the Council adopted in June 2021 for fiscal year 2021/22. Current Total Budget – represents original adopted budgets plus any Council approved budget amendments from throughout the year. The 2020/21 operating and Capital Improvement Project carryovers to 2021/22 will be processed after the year-end audit is completed. Period Activity – represents actual revenues received and expenditures outlaid in the reporting month. Fiscal Activity – represents actual revenues received and expenditures outlaid YTD. Variance Favorable/(Unfavorable) - represents the dollar difference between YTD collections/expenditures and the current budgeted amount. Percent Used – represents the percentage activity as compared to budget YTD. CONSENT CALENDAR ITEM NO. 7 79 The revenue report includes revenues and transfers into funds from other funds (income items). Revenues are not received uniformly throughout the year, resulting in peaks and valleys. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. Any timing imbalance of revenue receipts versus expenditures is funded from the City’s cash flow reserve. The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are more likely to be consistent from month to month. However, large debt service payments or CIP expenditures can cause swings. Prepared by: Rosemary Hallick, Financial Services Analyst Approved by: Claudia Martinez, Interim Finance Director Attachment: 1. Revenue and Expenditure Report for August 31, 2021 MTD YTD YTD Percent of Budget General Fund (GF)1,644,054$ 2,169,783$ 3.69% All Funds 2,828,314$ 3,999,605$ 4.46% MTD YTD YTD Percent of Budget General Fund 2,111,173$ 2,775,342$ 5.03% Payroll (GF)1,723,862$ 2,079,960$ 18.36% All Funds 3,816,170$ 5,181,848$ 5.99% August Revenues August Expenditures General Fund Non-General Fund Transient Occupancy (Hotel) Tax 593,360$ CVAG Capital Improvement Program (CIP) Funding(1)671,482$ Mitigation Fees 400,172$ Developer Impact Fees- Transportation 132,504$ Document Transfer Tax 83,744$ SilverRock Greens Fees 103,767$ Building Plan Check Fees 81,527$ Gas Tax 89,102$ Building Permits 77,096$ Developer Impact Fees- Parks & Rec 61,074$ General Fund Non-General Fund Buildings 70,000$ Liability Insurance Premium 446,349$ Sheriff Cal-ID 40,792$ Capital Improvement Program (CIP) - Construction(2)311,118$ Marketing and Tourism Promotions 22,701$ Workers Comp Insurance Premium 146,173$ Electric Utilities 18,141$ Property Insurance Premium 141,590$ Machinery and Equipment (Generators)17,881$ SilverRock Maintenance 117,755$ Top Five Revenue/Income Sources for August Top Five Expenditures/Outlays for August (1) CVAG CIP Funding: Represents a Coachella Valley Association of Governments' (CVAG) contribution towards the Washington and Fred Waring triple left turn lanes capital project. (2) CIP Construction: SilverRock event space and Fire Station 70 revitalization. 80 For Fiscal: 2021/22 Period Ending: 08/31/2021 11/8/2021 Page 1 of 3 Revenue Summary Fiscal Activity Variance Favorable (Unfavorable)Fund Period Activity Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 2,169,7831,644,05458,804,210 58,804,210 -56,634,427 3.69 % 201 - GAS TAX FUND 194,51689,1021,965,880 1,965,880 -1,771,364 9.89 % 202 - LIBRARY & MUSEUM FUND 2872352,850,700 2,850,700 -2,850,413 0.01 % 203 - PUBLIC SAFETY FUND (MEASURE G)005,000 5,000 -5,000 0.00 % 210 - FEDERAL ASSISTANCE FUND 00151,000 151,000 -151,000 0.00 % 212 - SLESA (COPS) FUND 00101,000 101,000 -101,000 0.00 % 215 - LIGHTING & LANDSCAPING FUND 002,274,700 2,274,700 -2,274,700 0.00 % 221 - AB 939 - CALRECYCLE FUND -3,3662,82170,000 70,000 -73,366 4.81 % 223 - MEASURE A FUND 001,567,000 1,567,000 -1,567,000 0.00 % 225 - INFRASTRUCTURE FUND 00100100 -100 0.00 % 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)-9,750012,000 12,000 -21,750 81.25 % 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)005,000 5,000 -5,000 0.00 % 230 - CASp FUND, AB 1379 3,2601,70019,200 19,200 -15,940 16.98 % 235 - SO COAST AIR QUALITY FUND 0052,800 52,800 -52,800 0.00 % 241 - HOUSING AUTHORITY 24,35172871,400 871,400 -847,049 2.79 % 243 - RDA LOW-MOD HOUSING FUND 0035,000 35,000 -35,000 0.00 % 247 - ECONOMIC DEVELOPMENT FUND 0030,000 30,000 -30,000 0.00 % 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)00201,000 201,000 -201,000 0.00 % 250 - TRANSPORTATION DIF FUND 298,429132,504428,000 428,000 -129,571 69.73 % 251 - PARKS & REC DIF FUND 92,66461,074351,000 351,000 -258,336 26.40 % 252 - CIVIC CENTER DIF FUND 63,66736,722152,000 152,000 -88,333 41.89 % 253 - LIBRARY DEVELOPMENT DIF 17,46811,51350,000 50,000 -32,532 34.94 % 254 - COMMUNITY & CULTURAL CENTERS DIF 42,06427,72472,000 72,000 -29,936 58.42 % 255 - STREET FACILITY DIF FUND 4,327000 4,327 0.00 % 257 - FIRE PROTECTION DIF 20,43511,00566,000 66,000 -45,565 30.96 % 270 - ART IN PUBLIC PLACES FUND 31,13212,329130,000 130,000 -98,868 23.95 % 275 - LQ PUBLIC SAFETY OFFICER 002,600 2,600 -2,600 0.00 % 299 - INTEREST ALLOCATION FUND 60,519000 60,519 0.00 % 310 - LQ FINANCE AUTHORITY DEBT SERVICE 001,100 1,100 -1,100 0.00 % 401 - CAPITAL IMPROVEMENT PROGRAMS 671,482671,4829,894,806 9,894,806 -9,223,324 6.79 % 501 - FACILITY & FLEET REPLACEMENT 001,222,750 1,222,750 -1,222,750 0.00 % 502 - INFORMATION TECHNOLOGY 3,9452,0701,786,700 1,786,700 -1,782,755 0.22 % 503 - PARK EQUIP & FACILITY FUND 00400,000 400,000 -400,000 0.00 % 504 - INSURANCE FUND 001,010,800 1,010,800 -1,010,800 0.00 % 601 - SILVERROCK RESORT 218,746123,9064,157,693 4,157,693 -3,938,947 5.26 % 602 - SILVERROCK GOLF RESERVE 0067,000 67,000 -67,000 0.00 % 760 - SUPPLEMENTAL PENSION PLAN 006,000 6,000 -6,000 0.00 % 761 - CERBT OPEB TRUST 0080,000 80,000 -80,000 0.00 % 762 - PARS PENSION TRUST 95,6470700,000 700,000 -604,353 13.66 % Report Total:2,828,314 3,999,60589,594,439 89,594,439 -85,594,834 4.46 % ATTACHMENT 1 Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually in December, is the best resource for all final audited numbers. 81 For Fiscal: 2021/22 Period Ending: 08/31/2021 11/8/2021 Page 2 of 3 Expenditure Summary Fiscal Activity Variance Favorable (Unfavorable)Fund Period Activity Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 2,775,3422,111,17355,162,726 55,162,726 52,387,384 5.03 % 201 - GAS TAX FUND 40,20737,6362,007,500 2,007,500 1,967,293 2.00 % 202 - LIBRARY & MUSEUM FUND 39,67432,9184,306,510 4,306,510 4,266,836 0.92 % 210 - FEDERAL ASSISTANCE FUND 00148,350 148,350 148,350 0.00 % 212 - SLESA (COPS) FUND 00100,000 100,000 100,000 0.00 % 215 - LIGHTING & LANDSCAPING FUND 254,606165,3482,257,400 2,257,400 2,002,794 11.28 % 221 - AB 939 - CALRECYCLE FUND 00150,000 150,000 150,000 0.00 % 223 - MEASURE A FUND 001,220,500 1,220,500 1,220,500 0.00 % 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)0012,000 12,000 12,000 0.00 % 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)005,000 5,000 5,000 0.00 % 230 - CASp FUND, AB 1379 005,600 5,600 5,600 0.00 % 235 - SO COAST AIR QUALITY FUND 36936942,500 42,500 42,131 0.87 % 241 - HOUSING AUTHORITY 50,80727,9581,542,200 1,542,200 1,491,393 3.29 % 243 - RDA LOW-MOD HOUSING FUND 00250,000 250,000 250,000 0.00 % 247 - ECONOMIC DEVELOPMENT FUND 0021,500 21,500 21,500 0.00 % 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)30,54530,54520,000 20,000 -10,545 152.73 % 250 - TRANSPORTATION DIF FUND 00604,500 604,500 604,500 0.00 % 253 - LIBRARY DEVELOPMENT DIF 0030,000 30,000 30,000 0.00 % 254 - COMMUNITY & CULTURAL CENTERS DIF 00125,000 125,000 125,000 0.00 % 270 - ART IN PUBLIC PLACES FUND 981981127,000 127,000 126,019 0.77 % 310 - LQ FINANCE AUTHORITY DEBT SERVICE 001,100 1,100 1,100 0.00 % 401 - CAPITAL IMPROVEMENT PROGRAMS 315,652311,1189,894,806 9,894,806 9,579,154 3.19 % 501 - FACILITY & FLEET REPLACEMENT 56,43732,3981,222,750 1,222,750 1,166,313 4.62 % 502 - INFORMATION TECHNOLOGY 333,19354,3281,786,700 1,786,700 1,453,507 18.65 % 503 - PARK EQUIP & FACILITY FUND 00255,000 255,000 255,000 0.00 % 504 - INSURANCE FUND 847,625737,593936,800 936,800 89,175 90.48 % 601 - SILVERROCK RESORT 418,559260,9734,161,262 4,161,262 3,742,703 10.06 % 760 - SUPPLEMENTAL PENSION PLAN 12,83312,83312,850 12,850 17 99.87 % 761 - CERBT OPEB TRUST 001,500 1,500 1,500 0.00 % 762 - PARS PENSION TRUST 5,019052,000 52,000 46,981 9.65 % Report Total:3,816,170 5,181,84886,463,054 86,463,054 81,281,206 5.99 % Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually in December, is the best resource for all final audited numbers. 82 Fund #Name Notes 101 General Fund The primary fund of the City used to account for all revenue and expenditures of the City; a broad range of municipal activities are provided through this fund. 201 Gas Tax Fund Gasoline sales tax allocations received from the State which are restricted to street-related expenditures. 202 Library and Museum Fund Revenues from property taxes and related expenditures for library and museum services. 203 Public Safety Fund General Fund Measure G sales tax revenue set aside for public safety expenditures. 210 Federal Assistance Fund Community Development Block Grant (CDBG) received from the federal government and the expenditures of those resources. 212 SLESF (COPS) Fund Supplemental Law Enforcement Services Funds (SLESF) received from the State for law enforcement activities. Also known as Citizen's Option for Public Safety (COPS). 215 Lighting & Landscaping Fund Special assessments levied on real property for city-wide lighting and landscape maintenance/improvements and the expenditures of those resources. 220 Quimby Fund Developer fees received under the provisions of the Quimby Act for park development and improvements. 221 AB939 Fund/Cal Recycle Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts. Assembly Bill (AB) 939. 223 Measure A Fund County sales tax allocations which are restricted to street-related expenditures. 224 TUMF Fund Developer-paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in Riverside County. 225 Infrastructure Fund Developer fees for the acquisition, construction or improvement of the City’s infrastructure as defined by Resolution 226 Emergency Mgmt. Performance Grant (EMPG)Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 227 State Homeland Security Programs (SHSP)Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 230 CASP Fund, AB1379 / SB1186 Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from Business License renewals. Assembly Bill (AB) 1379 and Senate Bill (SB) 1186. 231 Successor Agency PA 1 RORF Fund Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on recognized obligations of the former Redevelopment Agency (RDA). 235 SO Coast Air Quality Fund (AB2766, PM10)Contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants. Assembly Bill (AB) 2766. 237 Successor Agency PA 1 Admin Fund Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment Schedule (ROPS) associated with the former Redevelopment Agency (RDA). 241 Housing Authority Activities of the Housing Authority which is to promote and provide quality affordable housing. 243 RDA Low-Moderate Housing Fund Activities of the Housing Authority which is to promote and provide quality affordable housing. Accounts for RDA loan repayments (20% for Housing) and housing programs,. 244 Housing Grants Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and development. 247 Economic Development Fund Proceeds from sale of City-owned land; transferred from General Fund for future economic development. 249 SA 2011 Low/Mod Bond Fund Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016. 250 Transportation DIF Fund Developer impact fees collected for specific public improvements - transportation related. 251 Parks & Rec. DIF Fund Developer impact fees collected for specific public improvements - parks and recreation. 252 Civic Center DIF Fund Developer impact fees collected for specific public improvements - Civic Center. 253 Library Development DIF Fund Developer impact fees collected for specific public improvements - library. 254 Community Center DIF Fund Developer impact fees collected for specific public improvements - community center. 255 Street Facility DIF Fund Developer impact fees collected for specific public improvements - streets. 256 Park Facility DIF Fund Developer impact fees collected for specific public improvements - parks. 257 Fire Protection DIF Fund Developer impact fees collected for specific public improvements - fire protection. 270 Art In Public Places Fund Developer fees collected in lieu of art placement; utilized for acquisition, installation and maintenance of public artworks. 275 LQ Public Safety Officer Fund Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line of duty. 299 Interest Allocation Fund Interest earned on investments. 310 LQ Finance Authority Debt Service Fund Accounted for the debt service the Financing Authority’s outstanding debt and any related reporting requirements. This bond was fully paid in October 2018. 401 Capital Improvement Program Fund Planning, design, and construction of various capital projects throughout the City. 405 SA PA 1 Capital Improvement Fund Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture covenants. Used for SilverRock infrastructure improvements. 501 Equipment Replacement Fund Internal Service Fund for vehicles, heavy equipment, and related facilities. 502 Information Technology Fund Internal Service Fund for computer hardware and software and phone systems. 503 Park Equipment & Facility Fund Internal Service Fund for park equipment and facilities. 504 Insurance Fund Internal Service Fund for city-wide insurance coverages. 601 SilverRock Resort Fund Enterprise Fund for activities of the city-owned golf course. 602 SilverRock Golf Reserve Fund Enterprise Fund for golf course reserves for capital improvements. 760 Supplemental Pension Plan (PARS Account)Supplemental pension savings plan for excess retiree benefits to general employees of the City. 761 Other Post Benefit Obligation Trust (OPEB)For retiree medical benefits and unfunded liabilities. 762 Pension Trust Benefit (PARS Account)For all pension-related benefits and unfunded liabilities. Fund Descriptions Page 3 of 3 83 84 City of La Quinta CITY COUNCIL MEETING: November 16, 2021 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED OCTOBER 29 AND NOVEMBER 5, 2021. RECOMMENDATION Approve demand registers dated October 29 and November 5, 2021. EXECUTIVE SUMMARY – None FISCAL IMPACT Demand of Cash: City 2,911,381.95$ Successor Agency of RDA 300.00$ Housing Authority 16,091.60$ 2,927,773.55$ BACKGROUND/ANALYSIS Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for October 29 and November 5, 2021. Warrants Issued: 206201-206276 2,051,449.55$ 206277-206337 378,117.93$ Voids (86,135.00)$ Wire Transfers 330,820.73$ Payroll Tax Transfers 45,417.60$ Payroll Direct Deposit 208,102.74$ 2,927,773.55$ Four checks were voided in the amounts listed above due to non-receipt by vendor, edits to vendors, and stale-dated; of these, three were reissued. CONSENT CALENDAR ITEM NO. 8 85 The most significant expenditures on the demand registers are: Vendor Account Name Amount Purpose Riverside County Sheriff Various 1,264,180.36$ Police Service Jones Bros Construction Retention Payable 221,026.10$ Retention Payment Universal Concrete Construction Construction 128,618.50$ Eisenhower Basin Fence & Drainage Improvements Coachella Valley Assoc of Government TUMF Payable to CVAG 105,492.22$ 09/2021 TUMF Fees Visit Greater Palm Springs TBID Due to VGPS 94,453.79$ Qrt 1 STVR TBID Collections Wire Transfers: Seven transfers totaled $330,821. Of this amount, $247,292 was to Landmark, and $39,810 was to CALPERS. (See Attachment 2 for a complete listing). Investment Transactions: Full details of investment transactions as well as total holdings are reported quarterly in the Treasurer’s Report. Prepared by: Jesse Batres, Account Technician Approved by: Rosemary Hallick, Financial Services Analyst Attachments: 1.Demand Registers 2.Wire Transfers Transaction Issuer Type Par Value Settle Date Coupon Rate Purchase United States Government Treasury 1,000,000$ 10/25/21 0.620% Maturity Northpointe Bank CD 240,000$ 10/26/21 2.700% Maturity United States Government Treasury 2,000,000$ 10/31/21 1.250% Purchase Federal Farm Credit Bank Agency 1,000,000$ 11/2/21 1.270% 86 11/8/2021 10:57:34 AM Page 1 of 5 City of La Quinta Packet: APPKT02954 - 10/29/2021 JB AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 420.00Advertising09/03/21 - TTM2021-0003 ADVERTISING206219DESERT SUN PUBLISHING, LLC 101-6002-60450 420.00Advertising09/03/21 - SDP2018-0015 ADVERTISING206219DESERT SUN PUBLISHING, LLC 101-6002-60450 420.00Advertising09/03/21 - TTM2020-0006 ADVERTISING206219DESERT SUN PUBLISHING, LLC 101-6002-60450 41.90Cable/Internet - Utilities10/16-11/15/21 - FS #70 CABLE (1860)206267TIME WARNER CABLE 101-2002-61400 90.03Cable/Internet - Utilities10/16-11/15/21 - FS #32 CABLE (8152)206267TIME WARNER CABLE 101-2002-61400 650.00Employee Recognition Events11/04/21 - EMPLOYEE RECOGNITION EVE…206235MONICA STELLA CREATES 101-1004-60340 520.00Instructors08/13/21 - PICKLEBALL CLASS206238NOVAK, JAN 101-3002-60107 75.00Wellness Center Memberships09/29/21 - FITNESS MEMBERSHIP REFUND206227HAYES, WALTER 101-0000-42218 890.08Marketing & Tourism Promoti…10/20/21 - CM STAFF APPAREL206244PALMS TO PINES PRINTING 101-3007-60461 549.99Marketing & Tourism Promoti…10/20/21 - CM STAFF APPAREL206244PALMS TO PINES PRINTING 101-3007-60461 688.34Marketing & Tourism Promoti…10/25/21 - CLQ PROMOTIONAL ITEMS206244PALMS TO PINES PRINTING 101-3007-60461 231.00Sexual Assault Exam Fees09/2021 - EXAM FEES LA212600048206201BARBARA SINATRA CHILDREN'S…101-2001-60193 80.00Consultants/Employee Services09/21/21 - CLASS B LICENSE APPLICATION …206243PALAFOX, JOSEPH 101-1004-60104 225.00Maintenance/Services10/20/21 - MOSQUITO TREATMENT FOR S…206256SOUTHWEST AQUATICS INC 101-3005-60691 125.00Maintenance/Services10/25/21 - SRR SERVICE CALL206256SOUTHWEST AQUATICS INC 101-3005-60691 200.00Annual Wellness Dollar Reimb…10/21/21-ANNUAL WELLNESS DOLLARS RE…206203CASTANEDA, MONICA 101-1004-50252 35,583.00MSHCP Mitigation Fee09/2021 - MSCHP FEES206208COACHELLA VALLEY CONSERV…101-0000-20310 -355.83CVMSHCP Admin Fee09/2021 - MSCHP FEES206208COACHELLA VALLEY CONSERV…101-0000-43631 1,646.29Vision Insurance Pay09/2021 - VSP VIA STANDARD206257STANDARD INSURANCE COMP…101-0000-20945 1,646.29Vision Insurance Pay10/2021 - VSP VIA STANDARD206257STANDARD INSURANCE COMP…101-0000-20945 1,597.92Vision Insurance Pay07/2021 - VSP VIA STANDARD206257STANDARD INSURANCE COMP…101-0000-20945 538.75Employee Recognition Events11/04/21 - EMPLOYEE RECOGNITION EVE…206261STRAIGHT AND MARROW NO…101-1004-60340 600.00Employee Recognition Events11/04/21 - EMPLOYEE RECOGNITION EVE…206222FREGOSO, JESUS H.101-1004-60340 600.00Employee Recognition Events11/04/21 - EMPLOYEE RECOGNITION EVE…206220E & E PELS ENTERPRISE, INC 101-1004-60340 2,200.00Marketing & Tourism Promoti…10/06-11/2/21 - AIRPORT DIGITAL DISPLAY…206266THE LAMAR COMPANIES 101-3007-60461 149.00Travel & Training10/28/21 - OSHA TRAINING U.AYON206254SKILL PATH SEMINARS 101-7006-60320 10,064.50Map/Plan Checking08/2021 - ONCALL PLAN CHECK SVCS ENG…206229HR GREEN PACIFIC INC 101-7002-60183 140.00Facility Rentals01/19/21 - LQ PARK RENTAL REFUND206210CORRALED, ROSA 101-0000-42212 7,014.81School Officer07/29-08/25/21 - BP #2 SCHOOL RESOUR…206218DESERT SANDS UNIFIED SCHO…101-2001-60168 1,620.00Employee Recognition Events11/04/21 - EMPLOYEE RECOGNITION EVE…206240OCHOA JR, JESUS 101-1004-60340 6.05Professional Services09/2021 - ARMORED SVCS206225GARDAWORLD 101-1006-60103 4,850.00Maintenance/Services10/19/21 - SRR PARK GRADE AND DG INST…206214DESERT CONCEPTS CONSTRUC…101-3005-60691 6,509.76Special Enforcement Funds09/16/21 - 2021 EVENTS POST CARD206276XPRESS GRAPHICS 101-2001-60175 14,252.40Materials/Supplies09/01/21 - GRASS SEED FOR CITY PARKS206273VINTAGE ASSOCIATES 101-3005-60431 48,536.32Landscape Contract10/2021 - MONTHLY MAINTENANCE206273VINTAGE ASSOCIATES 101-3005-60112 99.00Travel & Training10/28/21 - OSHA TRAINING MATERIALS206254SKILL PATH SEMINARS 101-7006-60320 60.00Travel & Training09/22/21 - LEAGUE CONFERENCE LUNCH…206234LEAGUE OF CALIFORNIA CITIES 101-1001-60320 8,209.74Dental Insurance Pay10/2021 - DENTAL INSURANCE206204CIGNA HEALTH CARE 101-0000-20943 200.00Membership Dues07/01/21-06/30/22 - MEMBERSHIP T.FLO…206206CITY CLERK ASSOCIATION OF C…101-6001-60351 18,185.32Fritz Burns Pool Programming09/2021 - FB POOL OPERATIONS & PROG…206216DESERT RECREATION DISTRICT 101-3003-60184 35.64Office Supplies10/19/21 - FINANCE SUPPLIES206260STAPLES ADVANTAGE 101-1006-60400 19.99Citywide Supplies10/19/21 - CITY WIDE SUPPLIES206260STAPLES ADVANTAGE 101-1007-60403 309.16Uniforms10/18/21 - IMPRINT FOR UNIFORMS206262SUMMIT SAFETY LLC 101-3005-60690 601.42Uniforms10/22/21 - UNIFORMS206262SUMMIT SAFETY LLC 101-3005-60690 380.76Materials/Supplies10/06/21 - IRRIGATION SUPPLIES206255SMITH PIPE & SUPPLY CO 101-3005-60431 11,000.00Professional Services09/11/2021 - 5 PARCEL APPRAISAL SERVIC…206253SD GROUP 101-1002-60103 1,460.00Machinery & Equipment09/23-10/04/21 - WC GENERATOR RENTAL206202BRUDVIK 101-2002-80101 1,332.00Temporary Agency Services08/06/21 - TEMP AGENCY SERVICES G.HU206252ROBERT HALF TECHNOLOGY 101-6002-60125 1,155.84Temporary Agency Services10/15/21 - TEMP AGENCY SERVICES M.G…206252ROBERT HALF TECHNOLOGY 101-6006-60125 680.04Temporary Agency Services10/15/21 - TEMP AGENCY SERVICES T.SU…206252ROBERT HALF TECHNOLOGY 101-6006-60125 3,820.00Professional Services11/2021 - STVR CONTRACT SERVICES206236MUNIREVS INC 101-6006-60103 131.24Operating Supplies07/20/21 - SRR MONTAGE PLAN206245PLANIT REPROGRAPHICS SYST…101-7006-60420 58.83Operating Supplies07/22/21 - SRR MONTAGE PLANS 2206245PLANIT REPROGRAPHICS SYST…101-7006-60420 ATTACHMENT 1 Demand Register 87 Demand Register Packet: APPKT02954 - 10/29/2021 JB 11/8/2021 10:57:34 AM Page 2 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 1,304.54Landscape Contract10/2021 - L&L MONTHLY MAINTENANCE206247PWLC II, INC 101-2002-60112 424.13Materials/Supplies10/18/21 - LANDSCAPE DG206270TRI-STATE MATERIALS INC 101-3005-60431 1,238.05Materials/Supplies10/18/21 - LANDSCAPE DG206270TRI-STATE MATERIALS INC 101-3005-60431 46.53Mobile/Cell Phones/Satellites09/14-10/13/21 - EOC CELL (7813)206272VERIZON WIRELESS 101-2002-61304 1,055.50Materials/Supplies10/13/21 - DOOR FRAMES INSTALLATION206237NEXT LEVEL DOOR & MILLWO…101-3005-60431 1,724.00Employee Recognition Events11/04/21 - EMPLOYEE RECOGNITION LUN…206264THE BIG EASY SANDWICH 101-1004-60340 3,367.52Professional Services10/2021 - SECURITY PATROL SERVICES206217DESERT RESORT MANAGEMENT 101-6004-60103 1,740.00Employee Recognition Events11/04/21 - EMPLOYEE RECOGNITION EVE…206221EXPRESS HIBACHI 101-1004-60340 -36.66Sales Taxes Payable10/19/2021 - PARK REPLACEMENT PARKS …206233KOMPAN INC 101-0000-20304 623.26Materials/Supplies10/19/2021 - PARK REPLACEMENT PARKS206233KOMPAN INC 101-3005-60431 1,732.00LQ Park Water Feature10/2021 - SPLASH PAD MONTHLY SERVICE206239OCEAN SPRINGS TECH INC 101-3005-60554 294.35Life Insurance Pay10/2021 - LIFE INSURANCE206258STANDARD INSURANCE COMP…101-0000-20947 2,656.44Disability Insurance Pay10/2021 - DISABILITY INSURANCE206258STANDARD INSURANCE COMP…101-0000-20955 472.24Add'l Life Insurance Pay10/2021 - ADD'L LIFE INSURANCE206259STANDARD INSURANCE COMP…101-0000-20948 373.00Postage Machine01/2021-12/2021 - POSTAGE MACHINE P…206248QUADIENT FINANCE USA, INC.101-1007-60661 328.38Operating Supplies08/2021 - RADIO MAINTENANCE206211COUNTY OF RIVERSIDE PUBLIC…101-2001-60420 54.00Over Payments, AR Policy10/11/21 - BUS LICENSE FEE REFUND LIC 7…206230IBARRAS AIR CONDITIONING …101-0000-20330 25.00Over Payments, AR Policy10/11/21 - BUS LICENSE FEE REFUND LIC 7…206224G.A. ABELL, INC DBA PRECISIO…101-0000-20330 776.88Materials/Supplies09/17/21 - PLANTS206273VINTAGE ASSOCIATES 101-3005-60431 173.01Mobile/Cell Phones/Satellites10/23-11/22/21 - EOC SATELLITE PHONES206251ROADPOST USA INC.101-2002-61304 484.47Add'l Life Insurance Pay09/2021 - ADD'L LIFE INSURANCE206259STANDARD INSURANCE COMP…101-0000-20948 288.55Life Insurance Pay09/2021 - LIFE INSURANCE206258STANDARD INSURANCE COMP…101-0000-20947 2,580.62Disability Insurance Pay09/2021 - DISABILITY INSURANCE206258STANDARD INSURANCE COMP…101-0000-20955 794,388.42Sheriff Patrol08/26-09/22/21 - BP #3 POLICE SERVICE206250RIVERSIDE COUNTY SHERIFF D…101-2001-60161 27,066.93Police Overtime08/26-09/22/21 - BP #3 POLICE SERVICE206250RIVERSIDE COUNTY SHERIFF D…101-2001-60162 123,301.36Target Team08/26-09/22/21 - BP #3 POLICE SERVICE206250RIVERSIDE COUNTY SHERIFF D…101-2001-60163 58,701.75Community Services Officer08/26-09/22/21 - BP #3 POLICE SERVICE206250RIVERSIDE COUNTY SHERIFF D…101-2001-60164 15,294.40Gang Task Force08/26-09/22/21 - BP #3 POLICE SERVICE206250RIVERSIDE COUNTY SHERIFF D…101-2001-60166 15,294.40Narcotics Task Force08/26-09/22/21 - BP #3 POLICE SERVICE206250RIVERSIDE COUNTY SHERIFF D…101-2001-60167 132,277.97Motor Officer08/26-09/22/21 - BP #3 POLICE SERVICE206250RIVERSIDE COUNTY SHERIFF D…101-2001-60169 42,950.84Dedicated Sargeants08/26-09/22/21 - BP #3 POLICE SERVICE206250RIVERSIDE COUNTY SHERIFF D…101-2001-60170 23,384.00Dedicated Lieutenant08/26-09/22/21 - BP #3 POLICE SERVICE206250RIVERSIDE COUNTY SHERIFF D…101-2001-60171 31,368.55Sheriff - Mileage08/26-09/22/21 - BP #3 POLICE SERVICE206250RIVERSIDE COUNTY SHERIFF D…101-2001-60172 151.74Special Enforcement Funds08/26-09/22/21 - BP #3 POLICE SERVICE206250RIVERSIDE COUNTY SHERIFF D…101-2001-60175 4,909.25Consultants10/01-12/2021 - PROPERTY TAX MANAG…206228HDL COREN & CONE 101-1006-60104 5,118.75Developer Deposits07/01-08/31/21 - TRAVERTINE PROJECT P…206263TERRA NOVA PLANNING & RE…101-0000-22810 11,017.50Developer Deposits07/01-09/30/21 - THE WAVE PROJECT PL…206263TERRA NOVA PLANNING & RE…101-0000-22810 1,072.50Professional Services07/01-08/31/21 - ONCALL PLANNING SERV…206263TERRA NOVA PLANNING & RE…101-6002-60103 757.53Machinery & Equipment10/15/21 - FS #32 GENERATOR MAINTEN…206249QUINN COMPANY 101-2002-80101 Fund 101 - GENERAL FUND Total:1,499,346.28 Fund: 201 - GAS TAX FUND 173.99Safety Gear09/27/21 - SAFETY BOOTS R.MUNIZ206231JERNIGAN'S, INC 201-7003-60427 Fund 201 - GAS TAX FUND Total:173.99 Fund: 202 - LIBRARY & MUSEUM FUND 812.59Landscape Contract10/2021 - MONTHLY MAINTENANCE206273VINTAGE ASSOCIATES 202-3004-60112 169.58Landscape Contract10/2021 - MONTHLY MAINTENANCE206273VINTAGE ASSOCIATES 202-3006-60112 67.94Operating Supplies08/04/21 - LIBRARY FIRST AID SVCS206205CINTAS FIRST AID & SAFETY 202-3004-60420 48.25Operating Supplies08/04/21 - MUSEUM FIRST AID SVCS206205CINTAS FIRST AID & SAFETY 202-3006-60420 804.79HVAC09/17/21 - MUSEUM HVAC REPAIR206242PACIFIC WEST AIR CONDITION…202-3006-60667 133.55Telephone - Utilities10/13-11/12/21 - MUSEUM PHONE206223FRONTIER COMMUNICATIONS…202-3006-61300 Fund 202 - LIBRARY & MUSEUM FUND Total:2,036.70 Fund: 215 - LIGHTING & LANDSCAPING FUND 10,589.51Landscape Contract10/2021 - MONTHLY MAINTENANCE206273VINTAGE ASSOCIATES 215-7004-60112 5,667.17Consultants10/2021 - LIGHTING MAINTENANCE SERVI…206212CREATIVE LIGHTING & ELECTR…215-7004-60104 900.00Uniforms10/22/21 - UNIFORMS206262SUMMIT SAFETY LLC 215-7004-60690 54,741.84Landscape Contract10/2021 - L&L MONTHLY MAINTENANCE206247PWLC II, INC 215-7004-60112 587.70Maintenance/Services10/23/21 - TREE STUMP REMOVAL ON AV…206247PWLC II, INC 215-7004-60691 275.00Maintenance/Services10/23/21 - TREE STUMP REMOVAL206247PWLC II, INC 215-7004-60691 65.45Electric - Utilities10/10-11/09/21 - PHONE SVC206223FRONTIER COMMUNICATIONS…215-7004-61116 88 Demand Register Packet: APPKT02954 - 10/29/2021 JB 11/8/2021 10:57:34 AM Page 3 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 177.79Materials/Supplies10/12/21 - PLANT206273VINTAGE ASSOCIATES 215-7004-60431 678.73Materials/Supplies10/12/21 - ELECTRICAL SUPPLIES206274WALTERS WHOLESALE ELECTR…215-7004-60431 882.58Materials/Supplies10/21/21 - LED LAMPS (12)206215DESERT ELECTRIC SUPPLY 215-7004-60431 50.36Materials/Supplies10/25/21 - TAXABLE FREIGHT CHARGES206215DESERT ELECTRIC SUPPLY 215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:74,616.13 Fund: 224 - TUMF FUND 105,492.22TUMF Payable to CVAG09/2021 - TUMF FEES206207COACHELLA VALLEY ASSOC OF…224-0000-20320 Fund 224 - TUMF FUND Total:105,492.22 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN 300.00Consultants2020/21 - ANNUAL REPORTING206275WILLDAN FINANCIAL SERVICES 237-9001-60104 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total:300.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 1,517.50Design06/2021 - GHD VILLAGE COMPLETE STREE…206226GHD INC.401-0000-60185 555.00Technical08/28-09/24/21 - 2017-04 ONCALL MATER…206209CONVERSE CONSULTANTS 401-0000-60108 -6,769.40Retention Payable10/21/21 - 2017-04 RETENTION PAYMENT…206271UNIVERSAL CONCRETE CONST…401-0000-20600 135,387.90Construction10/21/21 - 2017-04 PROGRESS PAYMENT …206271UNIVERSAL CONCRETE CONST…401-0000-60188 221,026.10Retention Payable08/31/21 - RETENTION PAYMENT206232JONES BROS CONSTRUCTION …401-0000-20600 8,620.00Design07/2021 - HWY 111 PLANNING/ENGINEER…206226GHD INC.401-0000-60185 142.25Construction10/12/21 - 2020-07 BID SET206245PLANIT REPROGRAPHICS SYST…401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:360,479.35 Fund: 501 - FACILITY & FLEET REPLACEMENT 212.06Parts & Maintenance Supplies10/13/21 - TRUCK LIGHT206268TOPS' N BARRICADES INC 501-0000-60675 4,533.66Fuel & Oil08/16-08/31/21 - FUEL206269TOWER ENERGY GROUP 501-0000-60674 3,088.51Building Leases11/2021 - PW TRAILER RENTAL206241PACIFIC MOBILE STRUCTURES, …501-0000-71032 10.00Parts & Maintenance Supplies10/29/21 - PTI TRAILER FEE206213DEPARTMENT OF MOTOR VEH…501-0000-60675 110.20Parts & Maintenance Supplies09/20/21 - FILTERS & AIR FILTERS206246POWERPLAN BF 501-0000-60675 13.78Street Sweeper09/01-10/01/21 - SWEEPER FUEL206265THE GAS COMPANY 501-0000-60678 Fund 501 - FACILITY & FLEET REPLACEMENT Total:7,968.21 Fund: 502 - INFORMATION TECHNOLOGY 150.43Cable/Internet - Utilities09/15-10/14/21 - WC INTERNET (8105)206267TIME WARNER CABLE 502-0000-61400 8.87Cable/Internet - Utilities10/20-11/19/21 - WC CABLE (1909)206267TIME WARNER CABLE 502-0000-61400 Fund 502 - INFORMATION TECHNOLOGY Total:159.30 Fund: 504 - INSURANCE FUND 100.12Operating Supplies08/04/21 - FB POOL FIRST AID SVCS206205CINTAS FIRST AID & SAFETY 504-1010-60420 72.71Operating Supplies08/04/21 - PW OFFICE FIRST AID SVCS206205CINTAS FIRST AID & SAFETY 504-1010-60420 141.63Operating Supplies08/04/21 - PW YARD FIRST AID SVCS206205CINTAS FIRST AID & SAFETY 504-1010-60420 80.44Operating Supplies08/04/21 - WC FIRST AID SVCS206205CINTAS FIRST AID & SAFETY 504-1010-60420 482.47Operating Supplies08/04/21 - CH FIRST AID SVCS206205CINTAS FIRST AID & SAFETY 504-1010-60420 Fund 504 - INSURANCE FUND Total:877.37 Grand Total:2,051,449.55 89 Demand Register Packet: APPKT02954 - 10/29/2021 JB 11/8/2021 10:57:34 AM Page 4 of 5 Fund Summary Fund Expense Amount 101 - GENERAL FUND 1,499,346.28 201 - GAS TAX FUND 173.99 202 - LIBRARY & MUSEUM FUND 2,036.70 215 - LIGHTING & LANDSCAPING FUND 74,616.13 224 - TUMF FUND 105,492.22 237 - SUCCESSOR AGCY PA 1 ADMIN 300.00 401 - CAPITAL IMPROVEMENT PROGRAMS 360,479.35 501 - FACILITY & FLEET REPLACEMENT 7,968.21 502 - INFORMATION TECHNOLOGY 159.30 504 - INSURANCE FUND 877.37 Grand Total:2,051,449.55 Account Summary Account Number Account Name Expense Amount 101-0000-20304 Sales Taxes Payable -36.66 101-0000-20310 MSHCP Mitigation Fee 35,583.00 101-0000-20330 Over Payments, AR Policy 79.00 101-0000-20943 Dental Insurance Pay 8,209.74 101-0000-20945 Vision Insurance Pay 4,890.50 101-0000-20947 Life Insurance Pay 582.90 101-0000-20948 Add'l Life Insurance Pay 956.71 101-0000-20955 Disability Insurance Pay 5,237.06 101-0000-22810 Developer Deposits 16,136.25 101-0000-42212 Facility Rentals 140.00 101-0000-42218 Wellness Center Member…75.00 101-0000-43631 CVMSHCP Admin Fee -355.83 101-1001-60320 Travel & Training 60.00 101-1002-60103 Professional Services 11,000.00 101-1004-50252 Annual Wellness Dollar Re…200.00 101-1004-60104 Consultants/Employee Se…80.00 101-1004-60340 Employee Recognition Ev…7,472.75 101-1006-60103 Professional Services 6.05 101-1006-60104 Consultants 4,909.25 101-1006-60400 Office Supplies 35.64 101-1007-60403 Citywide Supplies 19.99 101-1007-60661 Postage Machine 373.00 101-2001-60161 Sheriff Patrol 794,388.42 101-2001-60162 Police Overtime 27,066.93 101-2001-60163 Target Team 123,301.36 101-2001-60164 Community Services Offic…58,701.75 101-2001-60166 Gang Task Force 15,294.40 101-2001-60167 Narcotics Task Force 15,294.40 101-2001-60168 School Officer 7,014.81 101-2001-60169 Motor Officer 132,277.97 101-2001-60170 Dedicated Sargeants 42,950.84 101-2001-60171 Dedicated Lieutenant 23,384.00 101-2001-60172 Sheriff - Mileage 31,368.55 101-2001-60175 Special Enforcement Funds 6,661.50 101-2001-60193 Sexual Assault Exam Fees 231.00 101-2001-60420 Operating Supplies 328.38 101-2002-60112 Landscape Contract 1,304.54 101-2002-61304 Mobile/Cell Phones/Satell…219.54 101-2002-61400 Cable/Internet - Utilities 131.93 101-2002-80101 Machinery & Equipment 2,217.53 101-3002-60107 Instructors 520.00 101-3003-60184 Fritz Burns Pool Program…18,185.32 101-3005-60112 Landscape Contract 48,536.32 101-3005-60431 Materials/Supplies 18,750.98 101-3005-60554 LQ Park Water Feature 1,732.00 90 Demand Register Packet: APPKT02954 - 10/29/2021 JB 11/8/2021 10:57:34 AM Page 5 of 5 Account Summary Account Number Account Name Expense Amount 101-3005-60690 Uniforms 910.58 101-3005-60691 Maintenance/Services 5,200.00 101-3007-60461 Marketing & Tourism Pro…4,328.41 101-6001-60351 Membership Dues 200.00 101-6002-60103 Professional Services 1,072.50 101-6002-60125 Temporary Agency Servic…1,332.00 101-6002-60450 Advertising 1,260.00 101-6004-60103 Professional Services 3,367.52 101-6006-60103 Professional Services 3,820.00 101-6006-60125 Temporary Agency Servic…1,835.88 101-7002-60183 Map/Plan Checking 10,064.50 101-7006-60320 Travel & Training 248.00 101-7006-60420 Operating Supplies 190.07 201-7003-60427 Safety Gear 173.99 202-3004-60112 Landscape Contract 812.59 202-3004-60420 Operating Supplies 67.94 202-3006-60112 Landscape Contract 169.58 202-3006-60420 Operating Supplies 48.25 202-3006-60667 HVAC 804.79 202-3006-61300 Telephone - Utilities 133.55 215-7004-60104 Consultants 5,667.17 215-7004-60112 Landscape Contract 65,331.35 215-7004-60431 Materials/Supplies 1,789.46 215-7004-60690 Uniforms 900.00 215-7004-60691 Maintenance/Services 862.70 215-7004-61116 Electric - Utilities 65.45 224-0000-20320 TUMF Payable to CVAG 105,492.22 237-9001-60104 Consultants 300.00 401-0000-20600 Retention Payable 214,256.70 401-0000-60108 Technical 555.00 401-0000-60185 Design 10,137.50 401-0000-60188 Construction 135,530.15 501-0000-60674 Fuel & Oil 4,533.66 501-0000-60675 Parts & Maintenance Supp…332.26 501-0000-60678 Street Sweeper 13.78 501-0000-71032 Building Leases 3,088.51 502-0000-61400 Cable/Internet - Utilities 159.30 504-1010-60420 Operating Supplies 877.37 Grand Total:2,051,449.55 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**1,667,632.65**None****None** 141513RP 221,026.10Retention Payable SilverRock Way Infra/Street Improvements 151603D 1,517.50Design Expense La Quinta Village Complete St-ATPSBIL-5433(020) 18-002E 5,118.75TRAVERTINE CORPORATION EXP TRAVERTINE CORPORATION 201704CT 135,387.90Construction Expense Eisenhower Retention Basin Landscape Improvements 201704RP -6,769.40Retention Payable Eisenhower Retention Basin Landscape Improvements 201704T 555.00Technical Expense Eisenhower Retention Basin Landscape Improvements 201905D 8,620.00Design Expense Highway 111 Corridor Area Plan Implementation 202007CT 142.25Construction Expense SilverRock Retention Basin Soil Stabilization 21-003E 11,017.50THE WAVE EXP CM WAVE DEVELOPMENT CSA152E 13.78CSA 152 Expenses CSA 152 Project Tracking STVRE 7,187.52Short Term Vacation Rental Expense Short Term Vacation Rental Tracking Grand Total:2,051,449.55 91 11/8/2021 10:57:08 AM Page 1 of 6 Demand Register City of La Quinta Packet: APPKT02960 - 11/05/2021 JB AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 560.75Professional Services10/2021 - STVR HOTLINE206286CENTRAL COMMUNICATIONS 101-6004-60103 370.36Employee Recognition Events10/25/21 - EMPLOYEE RECOGNITION 5 YR …206309PALMS TO PINES PRINTING 101-1004-60340 1,051.76Operating Supplies11/01/21 - EMBROIDERED WC STAFF JACK…206309PALMS TO PINES PRINTING 101-3003-60420 610.26Employee Recognition Events10/27/21 - EMPLOYEE RECOGNITION GIFTS206309PALMS TO PINES PRINTING 101-1004-60340 1,350.00Civic Center Lake Maintenance10/2021 - LAKE MAINTENANCE SERVICES206320SOUTHWEST AQUATICS INC 101-3005-60117 1,350.00SilverRock Lake Maintenance10/2021 - LAKE MAINTENANCE SERVICES206320SOUTHWEST AQUATICS INC 101-3005-60189 2,000.00Administrative Citations10/20/21 - CITATION REFUND LQ164029206297FIDELITY NATIONAL TITLE CO 101-0000-42700 200.00Annual Wellness Dollar Reimb…10/25/21 - ANNUAL WELLNESS DOLLARS …206329ULLOA, TONY 101-1004-50252 10,000.00Professional Services10/13/21 - HYDRAULIC DESIGN ANALYSIS …206288COACHELLA VALLEY WATER DI…101-7006-60103 99,425.04TBID Due to VGPSQ1 FY 21/2022 STVR TBID COLLECTIONS206332VISIT GREATER PALM SPRINGS 101-0000-20303 -4,971.25VGPS TBID Admin FeeQ1 FY 21/2022 STVR TBID COLLECTIONS206332VISIT GREATER PALM SPRINGS 101-0000-43635 2,750.00Marketing & Tourism Promoti…10/18-11/14/21 - CLQ DIGITAL BILLBOARDS206326THE LAMAR COMPANIES 101-3007-60461 246.08Operating Supplies10/06/21 & 10/20/21 - DRINKING WATER206321SPARKLETTS 101-7003-60420 5.60Instructors10/29/21 - TAI CHI YANG DI CLASS206300HEWETT, ATSUKO YAMANE 101-3002-60107 58.80Instructors10/29/21 - YOGA CLASSES206289CORTEZ, ELISABETH 101-3002-60107 68.60Instructors10/29/21 - LINE DANCING CLASSES206318SHIRY, TERESA 101-3002-60107 360.00Consultants/Employee Services10/2021 - EAP SERVICES206335WELLNESS WORKS 101-1004-60104 990.00Consultants09/2021 CAPITAL IMPROVEMENT PLAN206307NAI CONSULTING INC 101-7006-60104 495.00Consultants09/2021 DBE (9B)/QAP/ADA CALTRANS E…206307NAI CONSULTING INC 101-7006-60104 470.00Community Experiences12/03/21 - SANTA CLAUSE SERVICES206316SANTA FOR HIRE, LLC 101-3003-60149 16,903.01School Officer08/26-09/22/21 - BP #3 SCHOOL RESOUR…206293DESERT SANDS UNIFIED SCHO…101-2001-60168 119.46Office Supplies10/27/21 - OFFICE SUPPLIES206308OFFICE DEPOT 101-1002-60400 147.49PM 10 - Dust Control08/30-09/26/21 - PM 10 ANSWERING SER…206279ANSAFONE CONTACT CENTERS 101-7006-60146 152.35PM 10 - Dust Control09/27-10/24/21 - PM 10 ANSWERING SER…206279ANSAFONE CONTACT CENTERS 101-7006-60146 885.00Materials/Supplies10/29/21 - PLANT INSTALLATION206330VINTAGE ASSOCIATES 101-3005-60431 390.38Tools/Equipment10/18/21 - CHAIN LOOP GREEN CHAIN206306MOWERS PLUS INC 101-3005-60432 532.88Operating Supplies10/27/21 - WATERJET CUTTING MILITARY…206334WATERJET WEST, INC.101-3003-60420 95.00Membership Dues11/01/21 - MEMBERSHIP DUES K.MEREDI…206282CACEO 101-6004-60351 95.00Membership Dues11/01/21 - MEMBERSHIP DUES G.DUCHE…206282CACEO 101-6004-60351 95.00Membership Dues11/01/2021 - MEMBERSHIP DUES A.MOR…206282CACEO 101-6004-60351 15,596.37Fritz Burns Pool Programming07/2021 - FB POOL OPERATIONS & PROG…206292DESERT RECREATION DISTRICT 101-3003-60184 6,870.83Marketing & Tourism Promoti…11/2021 - GEM ADVERTISING206324THE CHAMBER 101-3007-60461 26.52Recruiting/Pre-Employment10/20/21 - RECRUITMENT SUPPLIES206323STAPLES ADVANTAGE 101-1004-60129 8.48Office Supplies10/20/21 - OFFICE SUPPLIES206323STAPLES ADVANTAGE 101-3001-60400 33.04Materials/Supplies10/19/21 - IRRIGATION SUPPLIES206319SMITH PIPE & SUPPLY CO 101-3005-60431 303.91Materials/Supplies10/19/21 - IRRIGATION SUPPLIES206319SMITH PIPE & SUPPLY CO 101-3005-60431 1,053.00Blood/Alcohol Testing10/13/21 - BLOOD/ALCOHOL ANALYSIS206281BIO-TOX LABORATORIES 101-2001-60174 1,565.00Blood/Alcohol Testing10/13/21 - BLOOD/ALCOHOL ANALYSIS206281BIO-TOX LABORATORIES 101-2001-60174 500.00Professional Services10/26/21 - APPRAISAL SERVICES206317SD GROUP 101-1002-60103 143.54Operating Supplies10/14/21 - SAFETY HARNESS206336WHITE CAP CONSTRUCTION S…101-7003-60420 182.92Supplies-Graffiti and Vandalism10/29/21 - PAINT206327THE SHERWIN-WILLIAMS CO.101-3005-60423 210.00Blood/Alcohol Testing09/2021 - BLOOD/ALCOHOL ANALYSIS (DO…206290DEPARTMENT OF JUSTICE 101-2001-60174 875.00Map/Plan Checking10/22/21 - LLA 2021-00011 ONCALL MAP …206313RASA/ERIC NELSON 101-7002-60183 315.00Map/Plan Checking10/22/21 - PMER 2021-0003 ONCALL MAP…206313RASA/ERIC NELSON 101-7002-60183 1,320.00Map/Plan Checking10/22/21 - FTM 2021-0002 ONCALL MAP …206313RASA/ERIC NELSON 101-7002-60183 585.00Map/Plan Checking10/23/21 - PMER 2021-004 ONCALL MAP …206313RASA/ERIC NELSON 101-7002-60183 1,335.00Marketing & Tourism Promoti…10/2021 - LQAC RADIO ADS 93.7 KCLB206277ALPHA MEDIA LLC 101-3007-60461 1,335.00Marketing & Tourism Promoti…10/2021 - LQAC RADIO ADS MIX 100.5206277ALPHA MEDIA LLC 101-3007-60461 1,087.32Temporary Agency Services10/22/21 - TEMP AGENCY SERVICES M.G…206315ROBERT HALF TECHNOLOGY 101-6006-60125 777.95Temporary Agency Services10/22/21 - TEMP AGENCY SERVICES T.SU…206315ROBERT HALF TECHNOLOGY 101-6006-60125 825.00Subscriptions & Publications11/01/21 - ECON DEV RETAIL DATABASE S…206314RETAIL LEASE TRAC INC 101-1002-60352 1,498.82Maintenance/Services10/26/21 - LQ PARK ELECTRICAL ONCALL …206331VINTAGE E & S INC 101-3008-60691 322.66Maintenance/Services10/28/21 - EOC ELECTRICAL ONCALL SVC206331VINTAGE E & S INC 101-3008-60691 92 Demand Register Packet: APPKT02960 - 11/05/2021 JB 11/8/2021 10:57:08 AM Page 2 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 55.00Blood/Alcohol Testing09/30/21 - BLOOD/ALCOHOL ANALYSIS206278AMERICAN FORENSIC NURSES …101-2001-60174 310.00Blood/Alcohol Testing10/25/21 - BLOOD/ALCOHOL ANALYSIS206278AMERICAN FORENSIC NURSES …101-2001-60174 84.72Postage10/12/21 - OVERNIGHT MAIL206296FEDEX 101-1007-60470 48.49Operating Supplies10/26/21 - SRR PM 10 AND EROSION PLA…206311PLANIT REPROGRAPHICS SYST…101-7006-60420 200.00Lot Cleaning/Gravel Program10/28/21 - WEED ABATEMENT CE 210356…206312PWLC II, INC 101-6004-60120 135.00Community Experiences11/11/2021 - RENTAL CHAIRS206295ESPINOZA, DAVID C.101-3003-60149 332.37Materials/Supplies10/25/21 - LANDSCAPE ROCK206328TRI-STATE MATERIALS INC 101-3005-60431 3,216.26Materials/Supplies10/28/21 - LANDSCAPE DG206328TRI-STATE MATERIALS INC 101-3005-60431 443.16Materials/Supplies10/26/21 - LANDSCAPE ROCK206328TRI-STATE MATERIALS INC 101-3005-60431 1,250.65Electricity - Utilities11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 101-2002-61101 984.84Electric - Colonel Paige - Utiliti…11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 101-3005-61108 51.89Electric - Adams Park - Utilities11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 101-3005-61110 1,791.39Electricity - Utilities11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 101-2002-61101 13.31Electric - Monticello Park - Utili…11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 101-3005-61102 3,883.71Electric - Civic Center Park - Uti…11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 101-3005-61103 1,476.96Electric - Fritz Burns Park - Utili…11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 101-3005-61105 6,415.93Electric - Sports Complex - Utili…11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 101-3005-61106 7,563.01Electric - Community Park - Util…11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 101-3005-61109 13.80Electric - Velasco Park - Utilities11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 101-3005-61111 22.72Electric - Eisenhower Park - Util…11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 101-3005-61113 13.47Electric - Desert Pride - Utilities11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 101-3005-61114 17,284.05Electricity - Utilities11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 101-3008-61101 1,507.83Water - Civic Center Park - Utili…11/03/21 - WATER SERVICE206287COACHELLA VALLEY WATER DI…101-3005-61202 604.33Water -Pioneer Park - Utilities11/03/21 - WATER SERVICE206287COACHELLA VALLEY WATER DI…101-3005-61207 7,050.19Water -Community Park - Utilit…11/03/21 - WATER SERVICE206287COACHELLA VALLEY WATER DI…101-3005-61209 127.34PM 10 - Dust Control11/03/21 - WATER SERVICE206287COACHELLA VALLEY WATER DI…101-7006-60146 44.46Gas - Utilities09/20-10/21/21 - FS #32 GAS SVC206325THE GAS COMPANY 101-2002-61100 237.31Gas - Utilities09/20-10/21/21 - CH GAS SVC206325THE GAS COMPANY 101-3008-61100 1,768.30Gas-Utilities FB Pool09/20-10/21/21 - FB POOL GAS SVS206325THE GAS COMPANY 101-3005-61100 117.38Gas - Utilities09/20-10/21/21 - WC GAS SERVICE206325THE GAS COMPANY 101-3008-61100 1,898.98Electric - SilverRock Event Site -…11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 101-3005-61115 150.37Water - Utilities11/04/21 - WATER SERVICE206287COACHELLA VALLEY WATER DI…101-2002-61200 96.01Water -Eisenhower Park - Utilit…11/04/21 - WATER SERVICE206287COACHELLA VALLEY WATER DI…101-3005-61203 1,603.99Water -Fritz Burns Park - Utiliti…11/04/21 - WATER SERVICE206287COACHELLA VALLEY WATER DI…101-3005-61204 266.81Water -Velasco Park - Utilities11/04/21 - WATER SERVICE206287COACHELLA VALLEY WATER DI…101-3005-61205 558.59Water - Utilities11/04/21 - WATER SERVICE206287COACHELLA VALLEY WATER DI…101-3008-61200 37.50Business Licenses10/27/21 - LATE FEE CHARGE REFUND LIC…206285CARSON CORBETT LLC 101-0000-41600 451.48Materials/Supplies10/20/21 - PLANTS206330VINTAGE ASSOCIATES 101-3005-60431 Fund 101 - GENERAL FUND Total:235,688.53 Fund: 201 - GAS TAX FUND 316.08Asphalt10/13/21 - SHEET MIX206284CALIFORNIA COMMERCIAL AS…201-7003-60430 162.74Road Improvements10/12/21 - 2021-07 BID DOCS206311PLANIT REPROGRAPHICS SYST…201-7003-72111 765.27Electricity - Utilities11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 201-7003-61101 Fund 201 - GAS TAX FUND Total:1,244.09 Fund: 202 - LIBRARY & MUSEUM FUND 7,792.33Electricity - Utilities11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 202-3004-61101 1,581.30Electricity - Utilities11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 202-3006-61101 16.91Gas - Utilities09/20-10/21/21 - LIBRARY GAS SVC206325THE GAS COMPANY 202-3004-61100 Fund 202 - LIBRARY & MUSEUM FUND Total:9,390.54 Fund: 215 - LIGHTING & LANDSCAPING FUND 1,011.64Electric - Utilities11/03/21 - ELECTRICITY SERVICES206301IMPERIAL IRRIGATION DIST 215-7004-61116 253.10Electric - Medians - Utilities11/03/21 - ELECTRICITY SERVICES206301IMPERIAL IRRIGATION DIST 215-7004-61117 5,377.88Electric - Utilities11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 215-7004-61116 3,353.57Electric - Medians - Utilities11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 215-7004-61117 15,168.01Water - Medians - Utilities11/04/21 - WATER SERVICE206287COACHELLA VALLEY WATER DI…215-7004-61211 Fund 215 - LIGHTING & LANDSCAPING FUND Total:25,164.20 Fund: 224 - TUMF FUND 77.50TUMF Payable to CVAG10/27/21 - TUMF FEES REFUND BCOM202…206304LA QUINTA COUNTRY CLUB 224-0000-20320 Fund 224 - TUMF FUND Total:77.50 93 Demand Register Packet: APPKT02960 - 11/05/2021 JB 11/8/2021 10:57:08 AM Page 3 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 235 - SO COAST AIR QUALITY FUND 560.50Electricity - Utilities11/03/21 - ELECTRICITY SERVICE206301IMPERIAL IRRIGATION DIST 235-0000-61101 Fund 235 - SO COAST AIR QUALITY FUND Total:560.50 Fund: 241 - HOUSING AUTHORITY 5,750.00Professional Services10/2021 - HOUSING CONSULTANT SERVIC…206283CAHA, BECKY 241-9101-60103 Fund 241 - HOUSING AUTHORITY Total:5,750.00 Fund: 247 - ECONOMIC DEVELOPMENT FUND 5,000.00Marketing & Tourism Promoti…9/27/21 - BRANDING AND CREATIVE SVCS…206305MADDEN MEDIA 247-0000-60461 Fund 247 - ECONOMIC DEVELOPMENT FUND Total:5,000.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 1,161.19Construction10/19/2021 - RED ARROW LED LAMPS (20)206303JTB SUPPLY CO., INC.401-0000-60188 480.00Construction09/2021 - ONCALL TRAFFIC SIGNAL MAIN…206322ST. FRANCIS ELECTRIC, LLC 401-0000-60188 790.00Professional Services09/2021 HIGHWAY 111 CORRIDOR206307NAI CONSULTING INC 401-0000-60103 2,015.00Professional Services09/2021 SILVERROCK RESORT INFRASTRU…206307NAI CONSULTING INC 401-0000-60103 417.50Professional Services09/2021 WASHINGTON STREET AT FRED …206307NAI CONSULTING INC 401-0000-60103 2,490.00Professional Services09/2021 SILVERROCK EVENT SPACE206307NAI CONSULTING INC 401-0000-60103 945.00Professional Services09/2021 CITYWIDE STRIPPING REFRESH206307NAI CONSULTING INC 401-0000-60103 2,840.00Professional Services09/21 LA QUINTA LANDSCAPE RENOVATI…206307NAI CONSULTING INC 401-0000-60103 1,447.50Professional Services09/2021 FIRE STATION 70 REVITALIZATION206307NAI CONSULTING INC 401-0000-60103 495.00Professional Services09/2021 LA QUINTA VILLAGE COMPLETE S…206307NAI CONSULTING INC 401-0000-60103 1,240.00Professional Services09/2021 VILLAGE ART/CULTURAL PLAZA206307NAI CONSULTING INC 401-0000-60103 3,022.50Professional Services09/2021 MONROE STREET PAVEMENT RE…206307NAI CONSULTING INC 401-0000-60103 300.00Professional Services09/2021 SRR RETENTION BASIN SOIL STAB…206307NAI CONSULTING INC 401-0000-60103 155.00Professional Services09/2021 AVE 48 ART & MUSIC LINE206307NAI CONSULTING INC 401-0000-60103 1,567.50Professional Services09/2021 FRITZ BURNS PARK IMPROVEME…206307NAI CONSULTING INC 401-0000-60103 155.00Professional Services09/2021 WASHINGTON ST AVE50/CALLE …206307NAI CONSULTING INC 401-0000-60103 470.00Professional Services09/2021 CITYWIDE PUBLIC SAFETY CAME…206307NAI CONSULTING INC 401-0000-60103 1,550.00Professional Services09/2021 LA QUINTA X PARK206307NAI CONSULTING INC 401-0000-60103 2,980.00Professional Services09/21 PAVEMENT MANAGEMENT PLAN S…206307NAI CONSULTING INC 401-0000-60103 1,745.00Professional Services09/2021 JEFFERSON STREET AT AVENUE 5…206307NAI CONSULTING INC 401-0000-60103 3,387.50Professional Services09/2021 DUNE PALMS BRIDGE IMPROVE…206307NAI CONSULTING INC 401-0000-60103 4,002.50Professional Services09/21 EISENHOWER RETENTION BASIN LA…206307NAI CONSULTING INC 401-0000-60103 32,610.00Design09/2021 - MARBELLA/SIERRA DEL RAY LA…206299HERMANN DESIGN GROUP INC 401-0000-60185 830.00Design09/2021 - EISENHOWER RETENTION BASIN…206299HERMANN DESIGN GROUP INC 401-0000-60185 867.21Construction10/27/21 - MULE TAPE W/TRACER WIRE206333WALTERS WHOLESALE ELECTR…401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:67,963.40 Fund: 501 - FACILITY & FLEET REPLACEMENT 95.00Vehicle Repair & Maintenance10/11/21 - HYDROLIC LINE REPAIR206310PETE'S ROAD SERVICE INC 501-0000-60676 29.53Parts & Maintenance Supplies10/20/21 - VEHICLE MAINTENANCE SUPPL…206280AUTOZONE 501-0000-60675 10.00Parts & Maintenance Supplies11/01/21 - PTI TRAILER FEE 4HN9219206291DEPARTMENT OF MOTOR VEH…501-0000-60675 Fund 501 - FACILITY & FLEET REPLACEMENT Total:134.53 Fund: 502 - INFORMATION TECHNOLOGY 12,375.00Software Licenses09/01-11/30/2021 - PACKAGE 2 SUBSCRIP…206337ZARTICO, INC.502-0000-60301 12,375.00Software Licenses12/1/21-02/28/22 - PACKAGE 2 SUBSCRIPT…206337ZARTICO, INC.502-0000-60301 1,163.31Copiers07/01-09/30/21 - COPIER CONTRACT OVE…206302INNOVATIVE DOCUMENT SOL…502-0000-60662 618.00Maintenance Agreements12/2021-11/2022 FINANCIAL SVCS MODU…206294EMPHASYS 502-0000-60300 Fund 502 - INFORMATION TECHNOLOGY Total:26,531.31 Fund: 601 - SILVERROCK RESORT 210.00Repair & Maintenance10/22/21 - SRR FREEZER REPAIR206298FROSTY'S AIR CONDITIONING …601-0000-60660 403.33Repair & Maintenance10/19/21 - SRR YARD ELECTRICAL ONCALL…206331VINTAGE E & S INC 601-0000-60660 Fund 601 - SILVERROCK RESORT Total:613.33 Grand Total:378,117.93 94 Demand Register Packet: APPKT02960 - 11/05/2021 JB 11/8/2021 10:57:08 AM Page 4 of 6 Fund Summary Fund Expense Amount 101 - GENERAL FUND 235,688.53 201 - GAS TAX FUND 1,244.09 202 - LIBRARY & MUSEUM FUND 9,390.54 215 - LIGHTING & LANDSCAPING FUND 25,164.20 224 - TUMF FUND 77.50 235 - SO COAST AIR QUALITY FUND 560.50 241 - HOUSING AUTHORITY 5,750.00 247 - ECONOMIC DEVELOPMENT FUND 5,000.00 401 - CAPITAL IMPROVEMENT PROGRAMS 67,963.40 501 - FACILITY & FLEET REPLACEMENT 134.53 502 - INFORMATION TECHNOLOGY 26,531.31 601 - SILVERROCK RESORT 613.33 Grand Total:378,117.93 Account Summary Account Number Account Name Expense Amount 101-0000-20303 TBID Due to VGPS 99,425.04 101-0000-41600 Business Licenses 37.50 101-0000-42700 Administrative Citations 2,000.00 101-0000-43635 VGPS TBID Admin Fee -4,971.25 101-1002-60103 Professional Services 500.00 101-1002-60352 Subscriptions & Publicati…825.00 101-1002-60400 Office Supplies 119.46 101-1004-50252 Annual Wellness Dollar Re…200.00 101-1004-60104 Consultants/Employee Se…360.00 101-1004-60129 Recruiting/Pre-Employme…26.52 101-1004-60340 Employee Recognition Ev…980.62 101-1007-60470 Postage 84.72 101-2001-60168 School Officer 16,903.01 101-2001-60174 Blood/Alcohol Testing 3,193.00 101-2002-61100 Gas - Utilities 44.46 101-2002-61101 Electricity - Utilities 3,042.04 101-2002-61200 Water - Utilities 150.37 101-3001-60400 Office Supplies 8.48 101-3002-60107 Instructors 133.00 101-3003-60149 Community Experiences 605.00 101-3003-60184 Fritz Burns Pool Program…15,596.37 101-3003-60420 Operating Supplies 1,584.64 101-3005-60117 Civic Center Lake Mainten…1,350.00 101-3005-60189 SilverRock Lake Maintena…1,350.00 101-3005-60423 Supplies-Graffiti and Van…182.92 101-3005-60431 Materials/Supplies 5,665.22 101-3005-60432 Tools/Equipment 390.38 101-3005-61100 Gas-Utilities FB Pool 1,768.30 101-3005-61102 Electric - Monticello Park -…13.31 101-3005-61103 Electric - Civic Center Park…3,883.71 101-3005-61105 Electric - Fritz Burns Park -…1,476.96 101-3005-61106 Electric - Sports Complex -…6,415.93 101-3005-61108 Electric - Colonel Paige - U…984.84 101-3005-61109 Electric - Community Park …7,563.01 101-3005-61110 Electric - Adams Park - Util…51.89 101-3005-61111 Electric - Velasco Park - Uti…13.80 101-3005-61113 Electric - Eisenhower Park …22.72 101-3005-61114 Electric - Desert Pride - Uti…13.47 101-3005-61115 Electric - SilverRock Event…1,898.98 101-3005-61202 Water - Civic Center Park -…1,507.83 101-3005-61203 Water -Eisenhower Park -…96.01 101-3005-61204 Water -Fritz Burns Park - …1,603.99 101-3005-61205 Water -Velasco Park - Utili…266.81 95 Demand Register Packet: APPKT02960 - 11/05/2021 JB 11/8/2021 10:57:08 AM Page 5 of 6 Account Summary Account Number Account Name Expense Amount 101-3005-61207 Water -Pioneer Park - Utili…604.33 101-3005-61209 Water -Community Park -…7,050.19 101-3007-60461 Marketing & Tourism Pro…12,290.83 101-3008-60691 Maintenance/Services 1,821.48 101-3008-61100 Gas - Utilities 354.69 101-3008-61101 Electricity - Utilities 17,284.05 101-3008-61200 Water - Utilities 558.59 101-6004-60103 Professional Services 560.75 101-6004-60120 Lot Cleaning/Gravel Progr…200.00 101-6004-60351 Membership Dues 285.00 101-6006-60125 Temporary Agency Servic…1,865.27 101-7002-60183 Map/Plan Checking 3,095.00 101-7003-60420 Operating Supplies 389.62 101-7006-60103 Professional Services 10,000.00 101-7006-60104 Consultants 1,485.00 101-7006-60146 PM 10 - Dust Control 427.18 101-7006-60420 Operating Supplies 48.49 201-7003-60430 Asphalt 316.08 201-7003-61101 Electricity - Utilities 765.27 201-7003-72111 Road Improvements 162.74 202-3004-61100 Gas - Utilities 16.91 202-3004-61101 Electricity - Utilities 7,792.33 202-3006-61101 Electricity - Utilities 1,581.30 215-7004-61116 Electric - Utilities 6,389.52 215-7004-61117 Electric - Medians - Utiliti…3,606.67 215-7004-61211 Water - Medians - Utilities 15,168.01 224-0000-20320 TUMF Payable to CVAG 77.50 235-0000-61101 Electricity - Utilities 560.50 241-9101-60103 Professional Services 5,750.00 247-0000-60461 Marketing & Tourism Pro…5,000.00 401-0000-60103 Professional Services 32,015.00 401-0000-60185 Design 33,440.00 401-0000-60188 Construction 2,508.40 501-0000-60675 Parts & Maintenance Supp…39.53 501-0000-60676 Vehicle Repair & Mainte…95.00 502-0000-60300 Maintenance Agreements 618.00 502-0000-60301 Software Licenses 24,750.00 502-0000-60662 Copiers 1,163.31 601-0000-60660 Repair & Maintenance 613.33 Grand Total:378,117.93 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**295,623.16**None****None** 111205P 3,387.50Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014) 141513P 2,015.00Professional Expense SilverRock Way Infra/Street Improvements 151603P 495.00Professional Expense La Quinta Village Complete St-ATPSBIL-5433(020) 151609P 1,550.00Professional Expense La Quinta X Park 201603D 32,610.00Design Expense La Quinta Landscape Renovation Improvement 201603P 2,840.00Professional Expense La Quinta Landscape Renovation Improvement 201608P 2,490.00Professional Expense SilverRock Event Space 201701P 417.50Professional Expense Washington Street at Fred Waring Drive 201704D 830.00Design Expense Eisenhower Retention Basin Landscape Improvements 201704P 4,002.50Professional Expense Eisenhower Retention Basin Landscape Improvements 201709P 1,745.00Professional Expense Ave 53 Jefferson St.Roundabout 201901P 1,240.00Professional Expense Village Art Plaza Promenade & Cultural Campus 201905P 790.00Professional Expense Highway 111 Corridor Area Plan Implementation 201907P 1,447.50Professional Expense Fire Station 70 Revitalization 96 Demand Register Packet: APPKT02960 - 11/05/2021 JB 11/8/2021 10:57:08 AM Page 6 of 6 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name 201919E 10,000.00Regional Scour Analysis Expense Regional Scour Analysis 201923P 155.00Professional Expense Washington St at Ave 50/Calle Tampico ADA 202001P 3,022.50Professional Expense Monroe Street Pavement Rehab (Ave 52, Ave 53) 202003P 470.00Professional Expense Citywide Public Safety Camera System 202007P 300.00Professional Expense SilverRock Retention Basin Soil Stabilization 202008P 155.00Professional Expense Avenue 48 Art and Music Line Project 202102P 1,567.50Professional Expense Fritz Burns Park Improvements 202104P 945.00Professional Expense Citywide Striping Refresh 202107CT 162.74ConstructionLake Cahuilla Road 2122PMPP 2,980.00Professional Expense FY21/22 Pavement Management Plan 2122TMICT 2,508.40Construction Expense FY21/22 Traffic Maintenance Improvements LQACE 2,670.00La Quinta Art Celebration - Expense La Quinta Art Celebration STVRE 560.75Short Term Vacation Rental Expense Short Term Vacation Rental Tracking TREEE 470.00Tree Lighting Ceremony Expense Tree Lighting Ceremony VETSE 667.88Veterans Day Ceremony Expense Veterans Day Ceremony Grand Total:378,117.93 97 10/28/2021 7:20:39 PM Page 1 of 2 Payment Reversal Register City of La Quinta APPKT02949 - 10/25/21 JB Canceled Payables Vendor Set:01 - Vendor Set 01 Bank:APBNKBOW - APBNK- BOW 09920 Vendor Number CORRALED, ROSA Total Vendor Amount -140.00 Vendor Name Check 203801 10/25/2021 -140.0001/22/2021 10/25/2021 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 158750-R 01/22/202101/19/21 - LQ PARK RENTAL REFUND 140.0001/19/2021 09993 Vendor Number NOVAK, JAN Total Vendor Amount -520.00 Vendor Name Check 205877 10/25/2021 -520.0009/17/2021 10/25/2021 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 081321-R 09/17/202108/13/21 - PICKLEBALL CLASS 520.0008/13/2021 10093 Vendor Number HAYES, WALTER Total Vendor Amount -75.00 Vendor Name Check 206092 10/25/2021 -75.0010/15/2021 10/25/2021 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 092921-R 10/15/202109/29/21 - FITNESS MEMBERSHIP REFUND 75.0009/29/2021 98 Payment Reversal Register Packet: APPKT02949 - 10/25/21 JB 10/28/2021 7:20:39 PM Page 2 of 2 Bank Code Summary Canceled Payables Payables Left To Pay AgainBank Code Total APBNKBOW -735.00 0.00 -735.00 -735.00 0.00Report Total:-735.00 99 11/4/2021 10:15:27 AM Page 1 of 2 Payment Reversal Register City of La Quinta APPKT02957 - 11/04/2021 Canceled Payables Vendor Set:01 - Vendor Set 01 Bank:APBNKBOW - APBNK- BOW 09089 Vendor Number ALONGI EBENISTERIE ET GC INC Total Vendor Amount -85,400.00 Vendor Name Check 205030 11/04/2021 -85,400.0006/04/2021 11/04/2021 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 110420SEC4.3/3A 06/04/202111/04/20 EXHIBIT B SEC 4 INSTALLMENT 3/3 UPGRADES 62,400.0011/04/2020 110420SEC5.3/3A 06/04/202111/04/20 EXHIBIT B SEC 5 INTERIOR DESGN PAYMNT 3/3 23,000.0011/04/2020 100 Payment Reversal Register Packet: APPKT02957 - 11/04/2021 11/4/2021 10:15:27 AM Page 2 of 2 Bank Code Summary Canceled Payables Payables Left To Pay AgainBank Code Total APBNKBOW -85,400.00 0.00 -85,400.00 -85,400.00 0.00Report Total:-85,400.00 101 102 City of La Quinta Bank Transactions 10/25 – 11/5/2021 Wire Transaction Listed below are the wire transfers from 10/25 – 11/5/2021. Wire Transfers: 10/29/2021 - WIRE TRANSFER - EXPERT PAY $138.46 10/29/2021 - WIRE TRANSFER - CALPERS $4,737.34 10/29/2021 - WIRE TRANSFER - CALPERS $14,016.21 10/29/2021 - WIRE TRANSFER - CALPERS $21,056.93 10/29/2021 - WIRE TRANSFER - ICMA $4,053.73 11/04/2021 - WIRE TRANSFER - J&H ASSET PROPERTY MGT $39,525.84 11/04/2021 - WIRE TRANSFER - LANDMARK $247,292.22 TOTAL WIRE TRANSFERS OUT $330,820.73 ATTACHMENT 2 103 104 City of La Quinta CITY COUNCIL MEETING: November 16, 2021 STAFF REPORT AGENDA TITLE: APPROVE CANCELLATION OF REGULAR CITY COUNCIL MEETING OF JANUARY 4, 2022 RECOMMENDATION Approve cancellation of the regular City Council meeting of January 4, 2022. EXECUTIVE SUMMARY The City Manager and Executive Team have reviewed pending items and determined that there is no need to hold the January 4, 2022, City Council meeting. Advance notice of cancelled meetings allows Councilmembers, Staff, and the public to properly plan for deadlines and workflow. FISCAL IMPACT There would be cost savings consisting of the time and materials associated with production and delivery of one agenda packet. BACKGROUND/ANALYSIS The City Manager and the Executive Team have reviewed the items requiring Council consideration, and all matters that require Council review have been scheduled for the two Council meetings in December. Thus, there is no need to hold a Council meeting on January 4, 2022. Council will hold its regularly scheduled meeting on January 18, 2022, and the City’s Annual Community Workshop will be held on January 29, 2022. The recommended December/January meeting schedule is: December 7, 2021 Regular meeting December 21, 2021 Regular meeting January 4, 2022 CANCEL January 18, 2022 Regular meeting January 29, 2022 Council/Community Workshop Should a pressing situation or matter requiring Council direction or action before the next regular meeting arise, a special meeting would be called. ALTERNATIVES Council may select an alternate date to cancel a meeting or cancel no meetings. Prepared by: Laurie McGinley, Management Assistant Approved by: Monika Radeva, City Clerk BUSINESS SESSION ITEM NO. 1 105 106 City of La Quinta CITY COUNCIL MEETING: November 16, 2021 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO AUTHORIZE THE CITY MANAGER TO SUBMIT APPLICATIONS TO RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND EXECUTE SUPPLEMENTAL AGREEMENTS FOR FISCAL YEAR 2022/23 RECOMMENDATION Adopt a resolution to authorize the City Manager to submit applications to the Riverside County Economic Development Agency for Community Development Block Grant funds; execute the Supplemental Agreements for Fiscal Year 2022/23; and allocate $18,200 to the Boys and Girls Club of the Coachella Valley Fee Waiver/Reduction Program, $132,600 to the City of La Quinta Americans with Disabilities Act Improvements Project, and authorize an additional allocation of $5,200 for public improvements if approved by Riverside County. EXECUTIVE SUMMARY The Community Development Block Grant (CDBG) funds programs revitalize neighborhoods, promote economic development, and improve community facilities and services. The City is eligible to receive approximately $156,000 in CDBG funds in fiscal year (FY) 2022/23; 15% can be used for public services projects and 85% for public improvements or housing services. City-approved grant applications must be submitted to the Riverside County Economic Development Agency (County EDA) no later than December 3, 2021. The exact amount of CDBG funding will be confirmed in the second quarter of 2022. FISCAL IMPACT Upon approval by the Department of Housing and Urban Development (HUD) and the County EDA, the City will receive an estimated $156,000 in CDBG funds. The final FY 2022/23 funding allocation will be based upon actual funds PUBLIC HEARING ITEM NO. 1 107 received. Revenues and expenses will be incorporated in FY 2022/23 City Budget and tracked in a special revenue fund Account No. 210-0000-43105 CDBG (Federal Assistance Fund 210). BACKGROUND/ANALYSIS The City is a cooperating city of the County’s CDBG program and has participated since 1983. HUD oversees the County’s program and the County distributes annual funding to cooperating cities. The CDBG program requires that each project/activity the funds are used for meets one of the three national objectives: 1) benefit low and moderate-income individuals; 2) aid in the prevention or elimination of slums or blight; or 3) meet a need having a particular urgency. Public Services CDBG funding can be used for public services, such as childcare, recreation and education programs; however, only 15% of the awarded annual allocation may be designated for public services, or a maximum of $23,400 for FY 2022/23 based on the total amount of $156,000 anticipated to be distributed to the City. The County EDA has a minimum funding requirement of $10,000 for this category. The Boys and Girls Club requested only $18,200 for FY 2022/23 which leaves an available balance of $5,200. The City has not received any other applications for this funding category. Public Improvements CDBG funding can be used for public improvements, which include construction, reconstruction, rehabilitation, and accessibility improvements. Public improvement funds can be used for facilities and improvements that are publicly owned or owned by a non-profit agency open to the public. These funds must be used for improvements that benefit low- and moderate-income individuals or neighborhoods. Based on the County’s guidelines for allocation of funds, 85% of the awarded annual allocation may be designated for public/capital improvements, or a maximum of $132,600 for FY 2022/23 based on the total amount anticipated to be distributed to the City. The City will request that the County reallocate the remaining funds of $5,200 in the public services category to be used for public improvements, for a total amount of $137,800. CDBG Applications The City received one application for CDBG funding (Attachment 1) – The Boys and Girls Club of the Coachella Valley; and the City’s Engineering Services Division submitted a public improvement-funding request. 108 Staff recommends awarding the anticipated public service funds of $18,200 to the Boys and Girls Club; and $132,600 plus potentially an additional $5,200 to the City’s Engineering Services division should the reallocation request as noted above be approved by the County. The Boys and Girls Club funding will benefit 71 children who attend; the public improvement request will fund American with Disabilities Act (ADA) improvements at City facilities that benefit individuals with disabilities and those who have low and moderate income. Agency and Public Review A request for applications and notice of funding availability was posted to the City’s website on October 5, 2021. A public notice was published in The Desert Sun on October 29, 2021, announcing the availability of funds and the public hearing date. ALTERNATIVES Council may allocate funds to an alternate single applicant in each category, or an alternate combination of applicants and funding amounts in each category. Council could elect to not approve the recommended community development needs/CDBG funding priorities or modify the proposed needs/funding priorities list. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Fiscal Year 2022/23 CDBG Summary of Applications 109 110 RESOLUTION NO. 2021 - XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING PROPOSALS, AUTHORIZING THE CITY MANAGER TO SUBMIT APPLICATIONS FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS, AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE SUPPLEMENTAL AGREEMENT FOR FISCAL YEAR 2022/2023 WHEREAS, The City of La Quinta (City) is a participating jurisdiction in the Riverside County Economic Development Agency Community Development Block Grant Program, and WHEREAS, the City and County of Riverside (County) cooperatively administer the Community Development Block Grant (CDBG) program under the provision of the Cooperative Agreement executed between the City and County, and under applicable U.S. Department of Housing and Urban Development rules; and WHEREAS, the Public Works Department published a public hearing notice in The Desert Sun newspaper on October 29, 2021, announcing the public hearing date, availability of funds, and requesting proposals; and WHEREAS, pursuant to said agreement, the City Council held a public hearing on November 16, 2021, to consider public comments on community needs and the use of such funds; and WHEREAS, the CDBG Funds for Fiscal Year 2022/2023 is estimated to be approximately $156,000 to begin July 1, 2022; and WHEREAS, the City must submit project applications to the Riverside County Economic Development Agency; and WHEREAS, merits of all proposals were openly discussed and considered; and WHEREAS, by a majority vote of the City Council of the City of La Quinta, California, the following proposal(s), or reprogramming(s), were selected: 111 Resolution No. 2021 – XXX CDBG Funds and Priorities for Fiscal Year 2022/2023 Adopted: November 16, 2021 Page 2 of 3 PROJECT NAME SPONSOR AMOUNT Miscellaneous ADA Improvements City of La Quinta $132,600 Reallocation request from public services to public improvements for Miscellaneous ADA Improvements City of La Quinta $ 5,200 Fee Waiver/Reduction Program Coachella Valley Boys and Girls Club La Quinta Unit $ 18,200 TOTAL: $156,000 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That the City of La Quinta hereby selects the above-named projects, for use of Community Development Block Grant funds. SECTION 2. That the City Council hereby directs the City Manager to prepare and submit the designated applications to the Riverside County Economic Development Agency in a timely manner proposing the named use of funds. SECTION 3. That the City Council hereby authorizes the City Manager to approve and execute the 2022/23 Supplemental Agreement between the Riverside County Economic Development Agency and the City. SECTION 4. That the City Council hereby authorizes the City Manager to execute any and all necessary documents and other agreements to consummate all activities in this resolution. SECTION 5. If there is shortfall in funding, the City Council directs the City Manager to request the County of Riverside to increase the City’s public service cap in order to fully fund public service approved applications. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of November 2021, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 112 Resolution No. 2021 – XXX CDBG Funds and Priorities for Fiscal Year 2022/2023 Adopted: November 16, 2021 Page 3 of 3 ________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: _______________________ MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 113 114 1 | Page    CITY OF LA QUINTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2022/2023 SUMMARY OF APPLICATIONS RECEIVED Public Service Applications THE BOYS AND GIRLS CLUBS OF THE COACHELLA VALLEY - LA QUINTA UNIT:  The Boys and Girls Club of the Coachella Valley was founded in 1966.  After school program has been provided in the City of La Quinta since 1994.  The fee waiver/reduction program has been funded by the City of La Quinta with CDBG funds for the past 20 years. Funds Requested/Service Provided:  Requesting $18,200 for fee waiver/reduction program to provide scholarships benefiting extremely low-, very low-, low-, and moderate-income children.  Program served 998 members in 2019-2020, of which 72 were provided scholarships with CDBG funds.  $18,200 will enable 71 qualifying children to take advantage of the Club’s services and programs. Public Improvement Applications CITY OF LA QUINTA: Project Summary:  The City of La Quinta Public Works Department submitted an application requesting $132,600 of CDBG funding for Americans with Disabilities Act (ADA) improvements at various City owned public parks and public facilities.  Project will correct ADA deficiencies at various City owned public parks and facilities throughout the City of La Quinta.  The ADA improvements at various City owned facilities throughout the City will promote easier accessibility for individuals with disabilities.  The improvements are based upon an ADA Transition Plan Report previously completed by the City.  Funding will allow for design, construction, inspection, and testing costs associated with ADA improvements. ATTACHMENT 1 115 116 POWER POINTS CITY COUNCIL MEETING NOVEMBER 16, 2021 11/16/2021 1 City Council Meeting November 16, 2021 City Council Meeting November 16, 2021 Closed Session In Progress 1 2 11/16/2021 2 Pledge of Allegiance Public Comment - Teleconference Join virtually via Zoom https://us06web.zoom.us/j/813 25311999 Meeting ID: 813 2531 1999 “Raise Hand” to speak Limit Comments to 3 minutes 3 4 11/16/2021 3 Public Comment - Teleconference Join virtually via Zoom by phone: (253) 215 - 8782 Meeting ID: 813 2531 1999 *9 = Raise Hand *6 = Unmute Limit Comments to 3 minutes Public Comment – Raise Hand 5 6 11/16/2021 4 Public Comment – Raise Hand Public Comment Via Teleconference https://us06web.zoom.us/j/81325311999 Meeting ID: 813 2531 1999 Telephone: (253) 215-8782 “Raise Hand” to request to speak Limit Comments to 3 minutes *9 = Raise Hand; *6 = Unmute 7 8 11/16/2021 5 City Council Meeting November 16, 2021 Presentations City Council Meeting November 16, 2021 P2 – TALUS Update 9 10 11/16/2021 6 City of La Quinta – Council Meeting Update November 16, 2021 Site Overview 11 12 11/16/2021 7 Project Status Overview Montage Hotel and Spa  Mylars for Precise Grading Plan Approval –July 2021 – Complete Grading & Pad Certification –July 2021 –Complete Model Room Construction –Under construction  FF&E due December 2021 Underground Utilities –In progress Storm Drain, Sewer, and Water Installation –In progress Building Construction –In progress Building Permits for Main Building and Spa –Issued Completion –April 2023 – On schedule Project Status Montage Hotel Vertical  Construction  Under‐Slab Electrical Conduit and Plumbing Installation – September 2021 – Complete  Footing Excavation –September/October 2021 –Complete Foundations –November 2021 –Complete Structural Steel Installation –In progress Pool Excavation –In progress Slab on Grade –In progress Montage Spa Vertical  Construction  Under‐Slab Electrical Conduit and Plumbing Installation – September 2021 – Complete Footing Excavation –September 2021 – Complete  Foundations –November 2021 –Complete Structural Steel Installation –In progress Slab on Grade –In progress 13 14 11/16/2021 8 Project Status Overview Montage Guestrooms Phase I Footing Excavation –November 2021 – In progress Presidential Pools and Spas Excavated and Plumbed – November 2021 – Complete Model Room Construction Framing –Complete Window Installation –November 2021 –Complete Electrical Rough In –November 2021 –Complete Plumbing Rough In –November 2021 –In progress HVAC –November 2021 –In progress Fire Sprinkler –November 2021 –In progress Progress Photo –Montage Hotel 15 16 11/16/2021 9 Progress Photo –Montage Spa Progress Photo –Montage Spa 17 18 11/16/2021 10 Project Status Overview Montage Residences  Underground Utilities – September to January  2022 –In progress Permits – Issued Storm drain materials – Delivered CVWD approval – Complete  Temporary  Power –September 2021 –Permit  Issued Cart Path Relocation –October 2021 – Complete Curb & Gutter Construction –December 2021  Building Construction –September 2021  Permits – Issued Subcontract issuance –In progress  Construction –In progress Completion Phase 1 –November 2022 Progress Photo –Montage Residences 19 20 11/16/2021 11 Progress Photo –Montage Residences Project Status Overview Conference and Shared Services Building  Mylars for Precise Grading Plan –Approved Site Watering  –July 2021 –Complete Grading & Pad Certification –September 2021 –Complete Executed GMP Contract with GC – September 2021 –Complete Building Construction –October 2021 Permits –October 2021 – Issued  Electrical Installation –November 2021 –Complete Plumbing Installation –November 2021 –In Progress Completion –May 2023  21 22 11/16/2021 12 Progress Photo –Conference and Shared Services Building Progress Photo –Conference and Shared Services Building 23 24 11/16/2021 13 Project Status Overview Golf Clubhouse Mylars for Precise Grading Plan –Approved Site Watering –July 2021 –Complete Grading & Pad Certification –September 2021 –Complete Executed GMP Contract with GC – September 2021 –Complete Building Construction –September 2021 –In progress Permit – Issued October 2021  Electrical and Plumbing Installation –November 2021 –Complete Footing Trenching –November 2021 –Complete Footing Pour –November 2021 –In Progress Completion –October 2022 Progress Image –Golf Clubhouse 25 26 11/16/2021 14 Progress Image –Golf Clubhouse Project Status Overview Pendry Residences Final Map Approval –August 2021 –In progress Final Map Recordation –January 2022 –On schedule Site Watering –August 2021 –Complete Mylars for Precise Grading Plan Approval –November 2021 – In progress Grading & Pad Certification –October 2021 –Complete Underground Utilities –February 2022 Phase 1 Building Construction –First Quarter 2022 –On  schedule Phase 1 Completion –First Quarter 2023 –On Schedule 27 28 11/16/2021 15 Project Status Overview Pendry Hotel Mylars for Precise Grading Plan –November 2021 –Complete  and approved Site Watering  –July 2021 –Complete Grading & Pad Certification–October 2021 –Complete Building Construction –April 2022 –On schedule Completion  –February 2024 Thank youThank you 29 30 11/16/2021 16 Classified City Council Meeting November 16, 2021 PH1 – Community Development Block Grant 2022-23 31 32 11/16/2021 17 Community Development Block Grant 2022-23 Background •County of Riverside EDA CDBG Program –Federal Program overseen by HUD –Administered by County •City of La Quinta –Cooperating City under County CDBG –Participant since 1983 33 34 11/16/2021 18 Program Overview •Annual process to allocate CDBG funds •Estimated 2022‐2023 allocation ‐$156,000 •Public Services –15% threshold •Public facilities and improvements –85% Program Overview What can be funded •Public facilities & improvements •Special economic development activities •Affordable housing •Public services Who can be funded •Non‐profit  organizations •Local governments •Public housing  authorities 35 36 11/16/2021 19 Public Service Applications •1 Public Services application received •Maximum award -$23,400 •Boys and Girls Club, La Quinta Unit: Fee waiver/reduction program –$18,200 Public Improvement Applications •La Quinta: –ADA improvements at City‐owned facilities: $132,600 37 38 11/16/2021 20 Funding Allocation •Boys and Girls Club requested $18,200 of the  maximum $23,400, leaving a remaining  balance of $5,200.  •City will request the County to reallocate  funding to public improvements.   Questions? 39 40 11/16/2021 21 41 WRITTEN PUBLIC COMMENT CITY COUNCIL MEETING NOVEMBER 16, 2021 The resident listed belo\N gave a verbal presentation of the enclosed materials, \Nhich is also included as Written Comments: •Alena Callimanis State Regulation Changes to Water allocations will affect CVWD Supply Alena Callimanis CITY COUNCIL MEETING - NOVEMBER 16, 2021 - PUBLIC COMMENTS BY RESIDENT ALENA CALIMANIS MATTERS NOT ON THE AGENDA - STATE REGULATION CHANGES TO WATER ALLOCATIONS WILL AFFECT CVWD SUPPLY New State Regulations will cause CVWD Water Demand to be higher than Supply •The primary purpose of the California State Water Project (SWP), under the California Department of Water Resources, is water delivery to Water Supply Contractors like CVWD •CVWD allocation on paper is 138,350 acre feet yearly •However, over the last two years, SWP allocated just 5% or 6,921 acre feet to CVWD due to the ongoing drought •In December,when new allocations are assigned by the Department of Water Resources, due to the historic drought in Southern California, Director Karla Nemeth is expected to announce a zero-percent allocation for 2022 CITY COUNCIL MEETING - NOVEMBER 16, 2021 - PUBLIC COMMENTS BY RESIDENT ALENA CALIMANIS MATTERS NOT ON THE AGENDA - STATE REGULATION CHANGES TO WATER ALLOCATIONS WILL AFFECT CVWD SUPPLY These New Factors will Show CVWD Water Demand is higher than Supply •In the Indio Subbasin Ground Water Management Act Alternative Plan for 2022, that was presented to you by CVWD in October, CVWD used for their water supply allocation a 45% figure, 62,000 acre feet, which was the average allocation over the past 14 years, and not the 5% allocation they had been receiving •Now that allocation is expected to drop to 0% •When Lake Mead drops more,also expected in 2022,another 24,500 acre feet of Colorado River Water will be immediately cut •Those cuts together will result in almost 30 billion gallons reduction of Colorado water supply to CVWD per year CITY COUNCIL MEETING - NOVEMBER 16, 2021 - PUBLIC COMMENTS BY RESIDENT ALENA CALIMANIS MATTERS NOT ON THE AGENDA - STATE REGULATION CHANGES TO WATER ALLOCATIONS WILL AFFECT CVWD SUPPLY The Coral Mountain Surf Project Must Be Stopped •The West is no longer considered to be in a “drought “-the current situation is is now being referred to as the ARIDIFICATION, the long-term impact of climate warming in the arid West. It’s different than drought, which is temporary. Aridification is here to stay •https://www.nationalgeographic.com/environment/article/megadrought-persists-in- western-us-as-another-extremely-dry-year-develops -previous megadroughts have lasted decades, according to scientists. •With the current and expected ongoing drought, extreme heat, climate change and increasing wind events,the responsible action for officials would be to acknowledge that it is critical to preserve our precious aquifer water supply for current and future generations and act accordingly •In the Constitution of the State of California, Article X, Section 2 states “that the waste or unreasonable use or unreasonable method of use of water be prevented…and that the conservation of such waters is to be exercised with a view to the reasonable and beneficial use thereof in the interest of the people and for the public welfare.” CITY COUNCIL MEETING - NOVEMBER 16, 2021 - PUBLIC COMMENTS BY RESIDENT ALENA CALIMANIS MATTERS NOT ON THE AGENDA - STATE REGULATION CHANGES TO WATER ALLOCATIONS WILL AFFECT CVWD SUPPLY