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2021 World Triathlon Corp - Invoice for Lake Cahuilla Rd Repair Project 2021-07December 20, 2021 WORLD TRIATHLON CORPORATION c/o IRONMAN 3407 West Dr. Martin Luther King Jr. Blvd, Ste 100 City Project No.: 2021-07 Tampa, Florida 33607 Agreement Authorization: 11/1/2021 Attention: Keats McGonigal Subject: Project Invoice – Lake Cahuilla Road Improvement Project, CIP# 2021-07 The City of La Quinta (City) respectfully requests IRONMAN to provide payment per the attached communication, for its portion of the Lake Cahuilla Road Improvement Project, CIP# 2021-07. The final project cost was $132,244, a project savings of $17,756 from the initial project budget of $150,000. Per the final project accounting, the funding contribution breakdown by agency is as follows: Agency Funding Contribution Riverside County $ 51,000 IRONMAN $ 25,000 Indian Wells $ 28,122 La Quinta $ 28,122 Total $ 132,244 Please make payment in the amount of $25,000 directly to the City of La Quinta per the attached invoice. Should you have any questions, please do not hesitate to contact me at (760)777-7041 or jmignogna@laquintaca.gov. Sincerely, Julie Mignogna Management Analyst, Public Works Attachments: (1) Email Communication Approval 11/1/2021 (2) Invoice Digitally signed by Julie Mignogna DN: cn=Julie Mignogna, o=City of La Quinta, ou, email=jmignogna@laquintaca.gov, c=US Date: 2021.12.20 14:34:52 -08'00' From:Chris Escobedo To:Julie Mignogna Subject:FW: Funding for Project Date:Monday, November 8, 2021 2:33:16 PM Attachments:image001.png image002.png Chris Escobedo | Director Community Resources City of La Quinta 78495 Calle Tampico | La Quinta, CA 92253 Ph. 760.777.7010 E: cescobedo@laquintaca.gov www.laquintaca.gov www.playinlaquinta.com -- From: Keats McGonigal <keats.mcgonigal@ironman.com> Date: Monday, November 1, 2021 at 4:12 PM To: Chris Escobedo <cescobedo@laquintaca.gov> Cc: Paul Huddle <Paul.Huddle@ironman.com>, Sabrina Houston <sabrina.houston@ironman.com> Subject: Funding for Project ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Chris- Thanks for your time today. I appreciate you taking the time to listen to our concerns. As explained, this would be the first time in my history with IRONMAN that we would be contributing to a public roadway improvement. We truly want to be good partners. Based on this IRONMAN is willing to contribute the full requested amount of $25,000. We are willing to pay this before the end of 2021. Based on this we would appreciate it being publicly recognized that IRONMAN contributed financially to this project so that broader community is aware that we stepped up when asked. Additionally, any support you can provide to work with Sabrina to keep costs from rising for the event would be greatly appreciated. Have a great evening. KEATS MCGONIGAL Vice President, Operations North America ----------------------------- IRONMAN® P: 509.979.4370 keats.mcgonigal@ironman.com NOTICE OF CONFIDENTIALITY The preceding e-mail message (including any attachments) contains information that may be confidential, may be protected by the attorney-client or other applicable privileges, or may constitute non-public information. It is intended to be conveyed only to the designated recipient(s) named above. If you are not an intended recipient of this message, please notify the sender by replying to this message and then delete all copies of it from your computer system. Any use, dissemination, distribution, or reproduction of this message by unintended recipients is not authorized and may be unlawful. 1 Monika Radeva From:Julie Mignogna Sent:Monday, December 20, 2021 3:02 PM To:keats.mcgonigal@ironman.com Cc:Chris Escobedo; Paul Huddle; Sabrina Houston; Monika Radeva; Ubaldo Ayon; Bryan McKinney Subject:IRONMAN Invoice for contribution to City of La Quinta Lake Cahuilla Road Project 2021-07 Attachments:2021-07 IRONMAN Invoice.pdf Good afternoon, Keats! I am coordinating the agency funding contributions for the City of La Quinta’s Lake Cahuilla Road Project (City Project No. 2021‐07). We truly appreciate the partnership with IRONMAN as a contributing agency for these road improvements. Please find the attached invoice in the amount of $25,000 for IRONMAN’s contribution. Please do not hesitate to reach out should you have any questions or concerns. Happy Holidays! Much appreciation, Julie Julie Mignogna | Management Analyst Public Works Department City of La Quinta 78495 Calle Tampico | La Quinta, CA 92253 Ph. 760.777.7041 www.laquintaca.gov www.playinlaquinta.com Please note: In observance of the holidays, City Hall will be closed on December 23rd & 24th as well as December 30th & 31st. As always you can find a full list of resources and information by visiting www.laquintaca.gov Issues or questions for Public Works can be submitted through GoRequest. I will be working remotely until further notice, but will be conducting business during regular business hours and will be available via phone and email. Thank you for your understanding. For additional updates visit: www.laquintaca.gov/COVID19 City of La Quinta CITY COUNCIL MEETING: November 2, 2021 STAFF REPORT AGENDA TITLE: AWARD CONTRACT TO HARDY AND HARPER, INC. FOR THE LAKE CAHUILLA ROAD PAVEMENT IMPROVEMENT PROJECT NO. 2021-07 LOCATED BETWEEN THE QUARRY DEVELOPMENT ENTRANCE AND LAKE CAHUILLA PARK RECOMMENDATION Award a contract to Hardy and Harper, Inc. in the amount $115,000 for the Lake Cahuilla Road Pavement Improvement Project No. 2021-07, located between the Quarry development entrance and Lake Cahuilla Park; and authorize the City Manager to execute the contract, contingent upon a Funding Agreement with the County of Riverside, City of Indian Wells and IRONMAN. EXECUTIVE SUMMARY •This project will place a two-inch (2”) asphalt concrete overlay onto the existing Lake Cahuilla Road for approximately 2,000 feet between the Quarry development entrance and Lake Cahuilla Park (Attachment 1). •This project request is for safety purposes since this road is part of the IRONMAN route. The improvements will help protect cyclists from the hazards of cracked and uneven pavement. •Hardy & Harper, Inc. of Lake Forest, California, submitted the lowest responsible and responsive bid at $115,000 (Attachment 2). FISCAL IMPACT This project is not part of the City’s Capital Improvement Program (CIP). Staff is currently working on a cost-share Funding Agreement with the County of Riverside, Indian Wells and IRONMAN. Funds are available in the Road Improvements account 201-7003-72111 in the amount of $100,000. The following is the requested project budget: Total Budget Professional/Design: $ 5,000 Inspection/Testing/Survey: $ 1,254 Permitting: $ 346 Construction: $ 115,000 Contingency: $ 28,400 Total Budget: $ 150,000 BUSINESS SESSION ITEM NO. 2 139 Staff anticipates that the County will fund $75,000 and the remainder would be split between La Quinta, Indian Wells, and IRONMAN at an anticipated cost of $25,000 each. BACKGROUND/ANALYSIS As part of the preparation for this year’s IRONMAN event, staff inspected the route and found that the section of Lake Cahuilla Road between the Quarry development entrance and Lake Cahuilla Park is in need of repair. The road currently is heavily cracked and uneven which could make it difficult for pedestrian and bicycle users to use the road. City Staff is currently working on a Funding Agreement with the County of Riverside, Indian Wells and IRONMAN. The City is working to meet a December deadline to complete the road repair. On October 5, 2021, staff solicited construction bids from qualified contractors. Nine bids were received on October 27, 2021. Hardy & Harper, Inc. of Lake Forest, California, submitted the lowest responsible and responsive bid at $115,000. Contingent upon award of the project on November 2, 2021, the following is the project schedule: Council Considers Project Award November 2, 2021 Execute Contract and Mobilize November 3 to November 15, 2021 Construction (10 Working Days) November 15 to November 30, 2021 Accept Improvements December 2021 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Bid Comparison Summary 140 Exhibit ACahuilla Park Road “Road”Approximately 2000 FeetATTACHMENT 1ATTACHMENT 1 141141 142142 Bid Opening Date: 10/27/2021 Lake Cahuilla Road Pavement Improvement Project City Project No. 2021-07 Attachment 2 - Bid Comparison Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Mobilization LS 1 13,000.00$ 13,000.00$ 8,946.00$ 8,946.00$ 5,841.25$ 5,841.25$ 6,473.00$ 6,473.00$ 10,000.00$ 10,000.00$ 2,920.06$ 2,920.06$ 3,000.00$ 3,000.00$ 7,000.00$ 7,000.00$ 5,361.00$ 5,361.00$ 25,000.00$ 25,000.00$ 2 Traffic Control LS 1 15,000.00$ 15,000.00$ 3,000.00$ 3,000.00$ 4,500.00$ 4,500.00$ 4,216.00$ 4,216.00$ 24,000.00$ 24,000.00$ 7,688.29$ 7,688.29$ 4,000.00$ 4,000.00$ 27,000.00$ 27,000.00$ 12,102.00$ 12,102.00$ 6,000.00$ 6,000.00$ 3 Dust Control LS 1 3,048.50$ 3,048.50$ 500.00$ 500.00$ 500.00$ 500.00$ -$ -$ 250.00$ 250.00$ 3,130.45$ 3,130.45$ 841.50$ 841.50$ 8,000.00$ 8,000.00$ 3,694.00$ 3,694.00$ 1,000.00$ 1,000.00$ 4 Clearing and Grubbing LS 1 5,500.00$ 5,500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 59.00$ 59.00$ 10,000.00$ 10,000.00$ 5,292.79$ 5,292.79$ 8,000.00$ 8,000.00$ 8,000.00$ 8,000.00$ 2,548.00$ 2,548.00$ 6,000.00$ 6,000.00$ 5 2" AC Overlay SF 63,850 1.70$ 108,545.00$ 1.30$ 83,005.00$ 1.45$ 92,582.50$ 1.19$ 75,981.50$ 1.19$ 75,981.50$ 1.35$ 86,197.50$ 1.75$ 111,737.50$ 1.23$ 78,535.50$ 1.84$ 117,484.00$ 3.00$ 191,550.00$ 6 2" Grind and Overlay SF 1,649 5.50$ 9,069.50$ 3.00$ 4,947.00$ 2.25$ 3,710.25$ 4.70$ 7,750.30$ 2.36$ 3,891.64$ 8.45$ 13,934.05$ 4.00$ 6,596.00$ 3.00$ 4,947.00$ 7.78$ 12,829.22$ 3.50$ 5,771.50$ 7 2" Grind and Place Variable Thickness AC Overlay (2" - 4") SF 3,534 $ 5.50 $ 19,437.00 $ 3.00 10,602.00$ $ 2.50 8,835.00$ $ 8.62 30,463.08$ $ 2.90 10,248.60$ $ 6.46 22,829.64$ $ 5.00 17,670.00$ $ 4.00 14,136.00$ $ 8.73 30,851.82$ $ 3.75 13,252.50$ 8 Striping, Including All Incidentals LS 1 5,000.00$ 5,000.00$ 3,500.00$ 3,500.00$ 2,500.00$ 2,500.00$ 5,241.00$ 5,241.00$ 5,800.00$ 5,800.00$ 6,702.27$ 6,702.27$ 3,500.00$ 3,500.00$ 13,381.50$ 13,381.50$ 5,478.00$ 5,478.00$ 5,100.00$ 5,100.00$ 178,600.00$ 115,000.00$ 118,969.00$ 130,183.88$ 140,171.74$ 148,695.05$ 155,345.00$ 161,000.00$ 190,348.04$ 253,674.00$ ATP General Engineering Contractors Sub-Total Base Bid: United Paving Co.All American AsphaltHardy & Harper, Inc.Engineer's Estimate - Base Bid LC Paving & Sealing, Inc.Granite Construction Co.Onyx Paving Company, Inc.Prestige Paving Company NGP Inc. ATTACHMENT 2 ATTACHMENT 2143 144