2021-22 Old Town Artisan Studio - Community Art Programs & Art Therapy SponsorshipMEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
___ Approved by City Council on ___________________________________________
___ City Manager’s signing authority provided under the City’s Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
___ Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___ Agreement payment will be charged to Account No.: _____________________
___ Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals)as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
1/06/2022
Jon McMillen, City Manager
Christina Calderon, Community Resources Manager
Short-Form Services Agreement with Old Town Artisan Studio for community art
programs & art therapy sponsorship for FY21/22.
✔
✔
✔101-3001-60101
✔July 29, 2021 June 30, 2022
✔25,000
✔
Nichole Romane 1/6/2022
✔LIC-0105819 4/30/2022
✔
---GEM of the DESERT --CITY OF LA QUINTA
SHORT-FORM SERVICES AGREEMENT
($25,000 OR LESS)
1.PARTIES AND DATE. This Agreement is made and entered into this _1.!l-day of
J VV"r , 2021, ("Effective Date") by and between the City of La Quinta, a Municipal Corpo ation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 78495 Calle Tampico, La Quinta, CA ("City") and Old Town Artisan Studio, a California Nonprofit Corporation (OTAS) with its principal place of business at 78046 Calle Barcelona ("Vendor"). City and Vendor are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement.
2.TERMS AND CONDITIONS. The Parties shall comply with the terms and conditions in theattached Exhibit "A."
3.SCOPE AND SCHEDULE OF SERVICES. Vendor shall provide to City the services pursuant tothe date(s) and schedule(s) described in accordance with the schedule set forth in Exhibit "B."
4.TERM. The term of this Agreement shall be from July 29, 2021 to June 30, 2022, unless earlier terminated as set forth in the attached Terms and Conditions.
5.COMPENSATION. Vendor shall receive compensation for services rendered under this Agreement at the rates and schedule set forth in the attached Exhibit "C" but in no event shall Vendor's compensation exceed Twenty-Five Thousand Dollars ($25,000) per fiscal year (July 1 to June 30) without written amendment.
6.FORCE MAJEURE. The time period specified for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Vendor including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Vendor shall within ten (10) days of the commencement of such delay notify the City in writing of the causes of the delay. The City shall ascertain the facts and the extent of delay and extend the time for performing the Services for the period of the forced delay when and if in their judgment such delay is justified, and the City's determination shall be final and conclusive upon the parties to this Agreement. Extensions to time periods for performance of services, which are determined
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