SPEV 2022-0002 Merv Griffin Estate 81345 Avenue 54 - Revolve Event 2022 (04.08.2022)
April 8, 2022
CASE NUMBER
Special Event Permit 2022-0002
ACTIVITY/EVENT
2022 Revolve Event
April 15-17, 2022
81345 Avenue 54 La Quinta, CA 92253 (Merv Griffin Estate)
APPLICANT
Mr. Robert Badgley
Revision Group
APPROVAL
The Design and Development Department has reviewed and approved with conditions,
Special Event Permit 2022-0002, pursuant to LQMC Section 9.60.170 (Special events –
Residential), based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event. Sufficient shuttles should be
provided at all times to transport guests from remote parking lot to event. No
foot traffic shall be allowed between parking lot and event. Sufficient parking
shall be provided for the anticipated attendance
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
D. Fire protection plans and facilities have been provided to the satisfaction of the
fire marshal.
E. Security plans and facilities have been provided to the satisfaction of the sheriff.
F. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal
disruption to local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with
all conditions of approval of this permit. The applicant must obtain any permits, as may
be required below, in order to physically set up the event.
The event is approved at 81345 Avenue 54 with use of an offsite lot at parking lot at
the northwest corner of Jefferson Street and Avenue 54 for parking, shuttle operation,
and event invite operations. All conditions of approval shall apply to event at 81345
Avenue 54 and offsite lot, where applicable.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The applicant agrees to indemnify, defend and hold harmless the City of La Quinta
(“the City”), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this temporary use
permit. The City of La Quinta shall have sole discretion in selecting its defense
counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
2. The outdoor event is approved for April 16-17, 2022, from 1:00pm – 8:00pm.
The total number of event participants, including staff, security and guests, shall
not exceed 2,500 on-site at any given time. The applicant is required to maintain
a count of all event participants on-site at all times during the event. The event
count shall be maintained by event staff at the main entrance and made available
upon request by the Police Department, Fire Department, and/or City Staff. The
Police department and/or Fire Department can request reduction of total event
participants if amount of participants is detrimental to the health, safety, and
general welfare of the community in the area of the proposed event.
3. A maximum of 500 guests are allowed for the indoor only event from 10:00 pm
– 5:00 am on April 15-16, 2022. The applicant is required to maintain a count
of all event participants on-site at all times during the event. The event count
shall be maintained by event staff at the main entrance and made available upon
request by the Police Department, Fire Department or City Staff. The Police
department and/or Fire Department can request reduction of total event
participants if amount of participants is detrimental to the health, safety, and
general welfare of the community in the area of the proposed event.
4. Sufficient shuttles should be provided at all times to transport guests from remote
parking lot to event. No foot traffic shall be allowed between parking lot and
event.
5. Sufficient parking will be provided for the anticipated attendance.
6. The applicant shall provide notification of the event to properties and Home
Owners Associations within 500 feet of event site. Notification shall include date,
time, event scope, and contact information. This shall include notification to PGA
West and Hideaway Associations.
7. Applicant shall provide the Design and Development department with list of
contact(s) who will be on site during all event hours. Contact(s) will be
responsible to respond to calls or complaints regarding the condition, operation,
or conduct of event in a timely and appropriate manner. Contact list shall be
provided to Design and Development department by April 11, 2022.
8. Applicant shall make contact with Public Safety personnel and/or event
coordinators of surrounding events in the County to make sure that
communication is occurring between events. This includes multiple events
directly east of this project in Avenue 54. Applicant shall make sure there is a
line of communication between these events to ensure that all involved are aware
of the logistics of the event and provide a contact in case of issues.
9. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Building Department, Sheriffs
Department, etc.). Building permits are required for all structures, including
tents and canopies, and portable generators.
10. A Building Inspection and Fire Inspection are required. City staff conducting an
inspection may request additional or modification of conditions as they arise
during inspection. These additional requests shall be responded to in a timely
manner, prior to first use. Amongst many things, inspections may find structures
that are not per approved plans, not installed correctly, or additional structures
not previously identified. These issues may result in event being required to take
down, not utilize, and/or revise structure(s).
11. Any building, structure, facility, complex or improved area, or portions thereof,
which are used by the general public shall be provided barrier free design to
ensure that these improvements are accessible to and usable by persons with
disabilities. Plans shall fully detail how the proposed festival complies with the
California Accessibility Standards defined in Title 24 Chapter 11B and Federal ADA
Regulations.
12. Applicant shall adhere to a contract agreement between Applicant and Riverside
County Sheriff Department for staffing and services for the event. Contract shall
be executed prior to event.
13. Applicant shall adhere to a contract agreement between Applicant and Riverside
County Fire Department for staffing and services for the event. Contract shall be
executed prior to event.
14. Applicant shall adhere to the Agreement for use of the offsite lot located at the
northwest corner of Jefferson Street and Avenue 54. This includes being
consistent with the scope, terms of agreement, and schedule of fees. Insurance
certificates for this agreement shall be provided to Staff no later than April 11,
2022 to finalize execution.
15. The applicant shall finalize, comply, and adhere to their contracts with traffic,
security, shuttle and crowd control companies.
16. Applicant shall adhere to an approved operational permit from the Amusement
Ride and Tramway Unit of Cal/OSHA.
17. All payments for permit shall be completed by April 12, 2022. This includes
payment for: Fire services, Police services, SPEV2022-0002 review, Building
inspections, Encroachment Permit, Special Event Permit Deposit, and the Short
Form Services Agreement.
18. The applicant shall obtain an encroachment permit for off-site signs and traffic
controls placed within the City’s right-of-way. Encroachment permit shall include
all applicable insurance, to be provided by City Risk Manager and Public Works.
Traffic control plans shall be submitted and consistent with Traffic Control Plan
attached and on file.
19. All vendors shall obtain a City Business License. The serving of food and alcoholic
beverages during the event shall be subject to the rules and requirements of the
Riverside County Health Department and State of California Alcoholic Beverage
Control, respectively. Vendors shall have Business Licenses approved prior to
April 13th, 2022
20. Applicant shall adhere to Fire Department Conditions of Approval.
Completion/confirmation during the event:
21. The applicant has provided the City a deposit, in the amount of $20,000 for this
Special Event Permit, as well as a deposit in the amount of $3,000 for the Off
Site Lot Agreement. The deposits will be returned to the applicant at the
conclusion of the event should no issues arise that result in additional City
resources or other services being deployed for the event.
22. The set-up and operation of the event shall be consistent with the attached
exhibits and event information on file. This includes set up and operation of use
of offsite lot.
23. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed
by the State of California and possess a valid private security license.
24. Certain areas providing access to the event area are public and, as such, general
public access may not be denied or restricted in any manner that extends beyond
the limits of this event as approved.
25. The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
Before 10:00pm: Sixty-five decibels (65 dB(A))
After 10:00pm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any combination
thereof, each of the noise levels specific above shall be reduced by five dB(A).
26. Noise monitoring devices shall be operational from applicant throughout the
event times. Information gathered from noise monitors shall be made available
to City staff before, during, and after the event and upon request.
27. Fire and building permits shall be obtained for any portable generators. Portable
generators shall not be placed directly on the ground but secured and protected
per CEC regulations. Extension cords shall be ground-secured to prevent tripping.
Any lighting shall be directed away from surrounding roadways and surrounding
residential properties. No spot or searchlights are permitted.
28. Surrounding roadways and intersections shall remain readily accessible for
passage of emergency response vehicles and private vehicles. There shall be no
queuing of vehicles along all surrounding roads for the purposes of dropping off
for, picking up for, or entering the event. If event experiences queuing of vehicles
and/or congestion along surrounding roadways and intersections, applicant shall
work with contracted on site La Quinta Police officers to decrease congestion.
29. Roadways/traffic aisles to structures and activities in and around the event will
be maintained accessible to emergency vehicles at all times. Parking monitors
shall wear light-colored clothing and reflective vests as needed. Flashlights shall
be used after dusk.
30. The event is subject to spot inspections by the Police Department, Fire
Department, and/or City staff to ensure compliance with the conditions of this
letter.
31. No fireworks, or open flame, or any other device emitting flame or fire or creating
a glow capable of igniting combustibles shall be permitted.
32. Furnishings, decorations or other objects shall not be placed so as to obstruct
exits, access thereto, egress therefrom, or visibility thereof. Hangs and draperies
shall not be placed over exit doors or otherwise be located to conceal or obstruct
an exit.
33. Curtains, draperies, hangings and other decorative materials suspended from
walls or ceilings shall meet the flame propagation performance criteria of CCR
Title 19 in accordance with section 807.2 or be non-combustible. (CFC 807.1)
34. LP-Gas containers- shall be located outside and adequately protected to prevent
tampering, damage by vehicles or other hazards. Equipment such as tanks,
valves, tubing and other related components shall be approved.
35. Tents and Canopy(s) plans shall meet the requirements of the 2016 California
Building and Fire Code. Tents and temporary membrane structure having an area
in excess of 400 square feet shall obtain a permit by submitting plans to the
Riverside County Fire Department. If there are any questions, please contact our
office at (760) 346-1870.
36. Seating Access Title 19 requires, table and seating access width. Isles access
ways shall provide a minimum of 12 inches of width plus.5 inches width for each
additional foot or fraction thereof, beyond 12 feet of isle access way length
measured from the center of the seat farthest from an aisle. The length of travel
along the isle access way shall not exceed 30 feet from any seat to the point
where a person has a choice of 2 or more paths of egress travel to separate exits.
37. Tent with sidewalls require occupancy load signage, as approved by the Building
Official, shall be posted in a conspicuous place near the main exit. The location
shall be approved by the Fire Department. Posting shall be by means of an
approved durable sign having a contrasting color from the background to which
it is attached. No person shall deface, remove or change the occupant load on
the sign except as authorized by the Building Official and/or Fire Department.
38. Per the event information, credentials shall be required to validate invited guests
and vehicles allowed to enter event, in order to expedite entry to the event and
avoid the congregation of uninvited persons seeking entry. Credentials shall be
provided to invited guests prior to guests arriving on site. Credentials shall not
be provided at entrances to event site in order to avoid congestion along Avenue
54.
Completion/confirmation after the conclusion of the event (if necessary):
39. Applicant shall stabilize all disturbed areas of the offsite lot immediately after
the event using a chemical stabilizer with a green colorant per manufacturer’s
recommendations to establish a stabilized surface. The dust control cash
deposit collected under this agreement shall be held by the City of La Quinta for
potential use in stabilizing the disturbed areas of the offsite lot not adequately
performed by the Vendor. The unused balance shall be returned to the Vendor
once the disturbed areas of the offsite lot is stabilized to the satisfaction of the
City Engineer.
40. The event sites used, including the offsite lot, shall be left clean and in its original
manner after the event. Temporary trash receptacles shall be provided in and
around the event areas. All event areas shall be left free of debris at the end of
each day’s activities, and after the event concludes.
41. Any damage to public hardscape caused by this event shall be repaired as
directed by the City Engineer. This includes but is not limited to sidewalks, curb
and gutter, landscaping, and pavement especially within the surrounding public
streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta (“the City”), its agents, officers and employees from any
claim, action or proceeding to attack, set aside, void, or annul the approval of this
temporary use permit. The City of La Quinta shall have sole discretion in selecting its
defense counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems
that arise not previously addressed herein.
FESTIVAL 2022
PERMIT SUBMISSION · · · 3/10/2022
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NOTIFICATION OF PRIVATE EVENT
MERV GRIFFIN ESTATE SCOPE OF EVENT
MERV GRIFFIN ESTATE WILL HOLD AN EVENT COACHELLA WEEKEND 1. BELOW IS AN OUTLINE OF THE
PROGRAMMING:
● PRIVATE EVENT WITH DJ, MUSICAL PERFORMANCES, FOOD AND BEVERAGE
● INVITED GUESTS ONLY THAT HAVE PICKED UP THEIR ACCESS AT AN OFFSITE LOCATION.
● ALL INVITED GUESTS WILL BE PRE-CHECKED WITH WRISTBAND PRIOR TO BOARDING THE
SHUTTLES. ALL GUESTS WILL BE SHUTTLED TO THE PROPERTY VIA DEDICATED MINI-COACH
VANS.
● GUESTS WILL HAVE PARKING AVAILABLE TO THEM AT THE DESIGNATED OFFSITE LOT.
● RIDESHARE (UBER, LYFT, TAXI) WILL BE BROUGHT INTO THE DESIGNATED OFFSITE LOT FOR
DROP OFF AND PICK-UP.
● APPROXIMATELY 100 VIP VEHICLES WILL HAVE A PASS WHICH WILL ALLOW THEM TO PARK
ON THE PROPERTY.
● LA QUINTA PD WILL BE ONSITE AND CONTROLLING TRAFFIC. MADISON AVE. AND AVE 54
WILL BE IMPACTED
APRIL 11, THURSDAY
● DAY: NO EVENT SCHEDULED | SOUND CHECK THROUGHOUT THE DAY
● EVENING: TBD | INDOOR
APRIL 15, FRIDAY
● DAY: NO EVENT SCHEDULED | SOUND CHECK THROUGHOUT THE DAY
● EVENING: 10:00PM TO 5:00AM // INDOOR
APRIL 16, SATURDAY
● DAY: 1:00PM TO 8:00PM // OUTDOOR
● EVENING:| 10:00PM TO 5:00AM // INDOOR
APRIL 17, SUNDAY
● DAY: 1:00PM TO 8:00PM // OUTDOOR
*PLEASE CONTACT YOUR HOA REPRESENTATIVE IF YOU HAVE ANY CONCERNS DURING THE
EVENT.
MASTER LAYOUT FESTIVAL
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TRAFFIC PLAN AVENUE 54 / MERV GRIFFIN
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[LINK] Avenue 54
(between Madison and
Monroe) Traffic Plan
TRAFFIC PLAN AVENUE 54 / MERV GRIFFIN
[LINK] Avenue 54
Traffic Plan (NightTime)
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