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2022 ROV Vote Centers & Hold Harmless Agrmt - Nov 8, 2022 General ElectionREBECCA SPENCER Registrar of Voters REGISTRAR OF VOTERS COUNTY OF RIVERSIDE ART TINOCO Assistant Registrar of Voters SELECTED TO SERVE AS AN 1-DAY VOTE CENTER La Quinta City Hall October 6, 2022 Monika Radeva PLEASE CONFIRM City Clerk YOUR ADDRESS 78495 Calle Tampico La Quinta, CA 92253 Dear Monika Radeva, This is to confirm that your facility, identified above, has been selected as a Vote Center for the Consolidated General Election, to be conducted on November 8, 2022. By agreeing to let us use your facility as a Vote Center you ascribe to the Oath of Allegiance on the back of this form. Please take a moment to confirm that we have the correct address for this facility. The address as it appears above will be published in the Riverside County Voter Information Guide mailed to all voters in your area and made available to voters over the phone and on our website. Please advise us immediately of any inaccuracies. If you requested a "Certificate of Insurance" the County's Risk Management department will forward a copy to you prior to Election Day for your records. A Registrar of Voters staff member will contact you to coordinate set up. Please arrange for the facility to be open on October 29, 2022 through November 7, 2022, 8:00 am until 6:00 pm and on Election Day, November 8, 2022, from 7:00 am until completion of Election Board duties at approximately 9:00 pm. If you are not contacted or if you have any questions, please call the Election Officers and Polls Division of the Registrar of Voters at (951) 486-7341 or (877) 663-9906 (toll free). In the meantime, thank you for providing a Vote Center for your friends and community. Your assistance ensures the citizens in your area the opportunity to exercise their fundamental right to vote. Election Officers and Polls Division County of Riverside Registrar of Voters PS — Please forward a copy of this to the contact person responsible for coordinating Election related facility use. NOTE: If anyone requests access to the voting equipment prior to the Election timeframe, ask for their credentials and contact the Registrar of Voters office at (877) 663-9906 (toll free) to get approval prior to permitting access to the equipment. Monika Radeva City Clerk 78495 Calle Tampico La Quinta, CA 92253 OATH OF ALLEGIANCE I do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I will faithfully defend the integrity of the electoral process through the conscientious execution of the duties entrusted to me; that I take this obligation freely, without any mental reservations or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. REBECCA SPENCER Registrar of Voters ART TINOCO Assistant Registrar of Voters REGISTRAR OF VOTERS COUNTY OF RIVERSIDE REGISTRAR OF VOTERS ID# 2243 HOLD HARMLESS AGREEMENT Sponsoring Agent County of Riverside La Quinta City Hall Registrar of Voters 78495 Calle Tampico 2724 Gateway Dr La Quinta, CA 92253 Riverside, CA 92607 This agreement applies to the Riverside County Registrar of Voters and the Beaumont Civic Center * for the use of all designated facilities for the November 8, 2022 Consolidated General Election. The County of Riverside shall indemnify and hold harmless from any liability whatsoever, based or asserted, upon any act or omission of the County, its officers, agents and employees, for damage of any kind or nature, relating to or in any way connected with or arising from its use of the premises, and the County shall defend, at its expense, including attorneys' fees, its officers, agents and employees in any legal action based upon such alleged acts or omissions. The Authority for the Registrar of Voters to execute this use permit is contained in Resolution No. 86-183 heretofore approved by the County's Board of Supervisors on May 6, 1986. r Dated: t 0 1 2 a2,Z By: Title: LoAA ri -m C G1 *k" I � *Agency Representativ COUNTY OF RIVERSIDE Dated: October 5, 2022 By: Larry D. Smith Elections Coordinator *Please complete and return a copy signed by an authorized agent via fax (951) 486-7320, regular mail, or scanned copy attached to an e-mail to RovpollsC(brivco.org prior to Election Day. VOTE CENTER AVAILABILITY REQUEST AGREEMENT COMPLETE, SIGN, AND RETURN THIS FORM VIA FAX, EMAIL, OR REGULAR MAIL TO THE REGISTRAR OF VOTERS OFFICE E-Mail: Royl2olls(@rmyco.org Fax # (951) 486-7320 Mail: Use the self-addressed stamped envelope provided. Please forward a copy of this contract to the contact person responsible for coordinating the pre - voting period (1115122 thru 1117122) and Election Day (1118122) facility use. Provide the contact person's phone number ( Q)= S b 5 — tjjc,-% Please return the "Vote Center Request Agreement" to our Office by Vote Center location for the: November 8, 2022, Consolidated General Election, Zl I give my permission for the use of: La Quinta City Hall* Study Session Room 78495 Calle Tampico La Quinta, CA 92253 ❑ Facility use not authorized for this Election Initial Here: Please provide the name of the room or rooms you are authorizing use of 10/29/22—1118/22: �A t� Please check (X) the appropriate boxes that apply: XCheck here if you can provide four 6'- 8' tables and 10 chairs ❑ Check here if you require for the Registrar to deliver tables and chairs to your facility 71 Facility use "Free" ❑ Request $25.00 Compensation (Must provide W-9 enclosed) Contact Name (print): �w.\ A Ww, 'Rq-r,oM 410 ID# 1675 Title: G � �A U%m Phone #: 1I(4111 �Jc I 1,M(TiAlternate Contact Name (print): L" Q- � VPhone #: ��� ` —+Ub *Emergency Contact: �C 1 CG�-� P� Phone #: 1���� ��� ' �o% *This is the person and phone number the Registrar of Voters will use in an emergency (Election Day access, etc.) Mailing Address: -k-$� 06 CC11L9-- 76W-q , n , UC, QW V6 Cn C C oa;0 'J After Business Hours Phone: ��bo 1 $b!� Aa(pl Fax M t� /N E-mail Address: � �� CMG CC,.j LA A c A For future requests how would you prefer to be contacted? Fax ki - - �& �k W � q 0- L()� Lx� E-Mai4Aegular Mail ❑ 0� *I HAVE READ AND UNDERSTAND ALL THE 'ERMS OF THIS AGREEMENT, AN DB11%W-N ING THIS AGREEMENT VOLUNTARILY I AM AGREEWG TO ABIDE BY THESE TERMS. Signature: Date: Please contact us at (951) 486-7341 within 21 days prior to the election if you have not received a letter informing you of a decision for your facility to serve as a Vote Center. REBECCA SPENCER Registrar of Voters REGISTRAR OF VOTERS COUNTY OF RIVERSIDE La Quinta City Hall* Monika Radeva City Clerk 78495 Calle Tampico La Quinta, CA 92253 ART T/NOCO Assistant Registrar of Voters June 10, 2022 The County of Riverside Registrar of Voters thanks you for the use of your facility for in - person voting in past elections. To prepare for the upcoming November 8, 2022, Consolidated General Election, the County of Riverside Registrar of Voters office is inquiring about the availability of your facility. The Registrar of Voters would use your facility as a Vote Center from October 29 through November 7, 2022 (8:00 am — 6:00 pm) and Election Day, November 8, 2022 (6:30 am — 9:00 pm). The County of Riverside has changed how it delivers in -person voting to residents due to the recently adopted Voter's Choice Act, which formally sets in place the practices used by the Registrar of Voters office during the June 7, 2022 Primary Election. A voter can go to any of these Vote Centers throughout the County of Riverside and receive their specific ballot, rather than just their neighborhood polling place. These centers will be open for several days leading up to Election Day to give voters who choose to vote in person the flexibility to cast their ballot at their convenience. We have identified your site for a potential Vote Center because it meets our needs for size, accessibility, public access and because of our good working relationship from previous elections. Please acknowledge that your facility is available by completing, signing, and dating the attached "Vote Center Availability Request Agreement" form. You may return the completed agreement by mail in the enclosed postage paid envelope, by fax to (951) 486- 7320, or by email to Rovpolls(drivco.org. When completing the form please indicate the specific room space that will be available for the eleven (11) day voting period. It is very important that our office provides the correct location to our voters. Please return the "Vote Center Availability Request Agreement" to our Office by Friday June 24, 2022. 2720 Gateway Drive, Riverside, CA 92507-0918 - (951) 486-7200 - FAX (951) 486-7320 - California Relay Service - DIAL (711) Mailing Address: 2724 Gateway Drive, Riverside, CA 92507-0918 www.voteinfo.net We carefully review all facilities to determine which will be used as a Vote Center. A confirmation letter will be mailed approximately 45 days before the scheduled election when a facility is SELECTED. A letter will be sent approximately 15 days before the scheduled election when a facility is NOT SELECTED, providing the reasons the facility may not have been selected. Please call us at (951) 486-7341 or (877) 663-9906 (toll free) if you have not received a letter 15 days prior to the election. Note: If your facility is SELECTED to serve as a Vote Center, the Lead Election Officer for your site will contact you to arrange access to the facility prior to the beginning of the voting period for setup and to guarantee access to the facility. Equipment will be delivered by our Transport Company and must be set up by our Election Officers no later than Thursday, October 28, 2022. Voting equipment will be delivered approximately five (5) days prior to the first day of voting to the SELECTED Vote Centers. Tables and chairs can be delivered upon request. The Registrar of Voter's Office or our contracted carrier will call to schedule a time and date for delivery of equipment. Please identify a secure area for voting equipment storage. Pick up of the equipment will occur within one week after the election, you will receive a call from our office, or that of our carrier. Should you have questions or concerns regarding the use of your site as a Vote Center, please contact our office at (951) 486-7341 or (877) 663-9906 (toll free). Sincerely, Election Officers and Polls Division County of Riverside Registrar of Voters 760-902-4451 X X X Meeting Room Luis Magallanez Community Resources Coordinator 760-777-7189 Christina Calderon 760-777-7183 Luis Magallanez 760-777-7189 City of La Quinta - 78495 Calle Tampico, La Quinta, CA 92253 (760) 902-4451 N/A LMagallanez@LaQuintaCA.gov & MRadeva@LaQuintaCA.gov July 24, 2022