2021-26 CivicPlus (former Municode) - LQMC Codification Services - annual billing switchC p
CivicPlus
302 South 4th St. Suite 500
Manhattan, KS 66502
us
Client:
La Quinta CA - Code and Supp
Quote #:
Date:
Expires On:
Q-29504-1
9/19/2022 5:39 PM
12/31/2022
Bill To:
La Quinta CA - Code and Supp
SALESPERSON
Phone
EMAIL
DELIVERY METHOD
PAYMENT METHOD
Sylvana Satterfield
x
tsatterfield@civicplus.com
Net 30
QTY
DESCRIPTION
PRODUCT
TYPE
1.00
Full -Service Plus Supplementation Subscription
Renewable
1.00
Year 1 Annual Fee Discount
Renewable
1.00
Online Supplementation will begin with the ordinances received on a monthly basis.
Renewable
1.00
Print Supplementation will begin with the ordinances received from the municipality on a
semi-annual basis.
Renewable
1.00
Printed Copies and Freight Included - 5
Renewable
1.00
Code in Word
Renewable
Annual Recurring Supplement Services 3,200.00
1. This Statement of Work ("SOW") is between the City of La Quinta ("Client") and Municode, LLC, a wholly owned
subsidiary of CivicPlus, LLC (collectively, the "Service Provider"), and shall be subject to the terms and conditions of
the CivicPlus Master Services Agreement located at https://www.civicplus.com/master-services-agreement ("MSA"). By
signing this SOW, Client expressly agrees to the terms and conditions of the MSA throughout the Term of this SOW.
2. At any time during the Term of this Agreement, Municode may assign its rights and obligations under this Agreement
to CivicPlus, upon giving written notice to the Client. In the event of such assignment by Municode, CivicPlus shall be the
sole performing party under this Agreement to the same extent as Municode prior to making such assignment.
3. This SOW shall remain in effect for an initial term ("Initial Term") starting at signing and running through the following
Renewal Date (as defined below). In the event that neither party gives 60 days' notice to terminate prior to the end of the
Initial Term, or any subsequent Renewal Term, this SOW will automatically renew for additional 1-year renewal terms
("Renewal Term"). The Initial Term and all Renewal Terms are collectively referred to as the "Term".
V. PD 06.01.2015-0048
Page 1 of 6
4. If Client elects, by selecting the "Start at Signing" option below, the Initial Term's Annual Recurring Supplement
Services will be invoiced upon the signing of this SOW and may be prorated to align with Client's Renewal Date. If Client
elects, by selecting the "Start at Renewal Date" option below, the Initial Term's Annual Recurring Supplement Services
will be invoiced upon the Renewal Date and Client shall continue to be billed at their current per page rate and use terms
set for the in the original supplements agreement between Client and Municode. The full Annual Recurring Supplement
Services shall be invoiced each Renewal Date and shall be subject to a 5% annual increase each Renewal Term, starting
on the second anniversary of the Renewal Date. Client will pay all invoices within 30 days of the date of such invoice.
Additional services added throughout the Term will be pro -rated then added to the Annual Recurring Services fee.
5. If Client signs this SOW in 2022, Client will receive a 20% discount on the first twelve months of service.
6. Annual Recurring Supplement Services does NOT include:
• Additional copies, reprints, binders and tab orders;
• Documents that contain tables, graphics, unique formatting requirements, or any other form -based code requirements;
• Legal work, creation of fee schedules, gender neutral review/implementation, external linking;
• Codifying complete replacement of complex subject matter such as, but not limited to, Zoning (or equivalent). This
work is subject to a one-time editorial conversion fee and an increase in the annual supplement rate and online hosting
fee(s). Quote provided upon receipt of material;
• Codifying a newly adopted full Chapter/Title/Appendix. This may be subject to a one-time additional editorial fee and
an increase in the annual supplement rate and online hosting fee(s). Material to be reviewed upon receipt;
• Codifying a newly adopted term change legislation. This may be subject to a one-time additional editorial fee. Material
to be reviewed upon receipt;
• The addition of Manuals, Policies, Procedures, Comprehensive Plans, Land Use, Unified Codes, Zoning (or
equivalent). Quotation upon request; and
• Online Code hosting and online features.
7. Client acknowledges that Service Provider may continually develop, alter, deliver, and provide to the Client ongoing
innovation to the services, in the form of new features, functionality, and efficiencies. Accordingly, Service Provider
reserves the right to modify the services from time to time. Any modifications or improvements to the services listed on
the SOW will be provided to the Client at no additional charge. In the event that Service Provider creates new products
or enhancements to the Services ("New Services"), and Client desires these New Services, then Client will have to pay
Service Provider the appropriate fee for the access to and use of the New Services.
8. Client agrees to provide all necessary and correct documentation, materials and communication in a timely manner
as agreed upon by the Parties following execution of this SOW and acknowledges Service Provider shall not begin work
under this SOW until all necessary documentation, materials and communication is received.
9. Client acknowledges Service Provider reserves the right to ship and close out any project if no feedback to the proofs
is received within 45 days.
10. Client acknowledges Service Provider does not permanently retain prior versions of the Client's legal code or any
other work product.
11. Additional services, including but not limited to additional labor required because of delays, errors or omissions on
the part of Client, may be purchased upon mutual written agreement between the Parties.
V. PD 06.01.2015-0048
Page 2 of 6
12. Client acknowledges that Service Provider may provide legal analysis through codification, recodification or legal
review services. Unless indicated otherwise, information sent via Internet email or through our websites cannot be
guaranteed to be confidential. Client further acknowledges that any legal analysis provided by Service Provider is
provided to Client's legal counsel for their use and direction. However, Client agrees the services provided for herein do
not review legal codes for legal sufficiency, draw legal conclusions, provide legal advice, opinions or recommendations
about Client's legal rights, remedies, defenses, options, selection of forms, or strategies, or apply the law to the facts of
any particular situation or establish an attorney -client relationship. Service Provider is not a law firm and may not perform
services performed by an attorney, and the services contemplated herein do not constitute a substitute for the advice or
services of an attorney.
13. The Parties agree that Section 15 of the MSA shall not apply to public interpretation of legal code or work product.
Service Provider shall not be responsible for the legal sufficiency or copyright infringement of any material initially or
subsequently published.
14. In the event Client wishes to increase its Supplement Updates frequency, Client agrees to pay an annual increase
in an amount to be agreed upon between the parties, such amount to be prorated from the time of purchase to align with
Client's Renewal Date. Client shall provide CivicPlus with written notice, email is sufficient, of its intent to acquire such
services. Rush Supplement requests will be assessed an additional one-time fee.
15. The Annual Recurring Supplement Services fee quoted in this SOW is exclusive of Client's existing annual fees,
which may include, without limitation, Online Hosting Annual Fees, OrdBank, OrdLink, MuniDocs, SLR Linking, or
other annual fee ("Existing Annual Fees"). Client understands and agrees the Existing Annual Fees will be invoiced by
CivicPlus in their current renewal month previously established with Municode unless specifically added to this SOW in a
line item above.
V. PD 06.01.2015-0048
Page 3 of 6
CLIENT TO FILL OUT THE FOLLOWING SECTION. PLEASE DO NOT LEAVE BLANK:
Clients selected billing and renewal month: July 2022 (the "Renewal
Date"). If this section is left empty, Client's Renewal Date shall be the date of signing this SOW.
You must select ONE of the following options. If this section is left blank or both options are selected, the Annual
Recurring Supplement Services will Start at Signing.
Start at Signing — As set forth in Section 4 above, by selecting this option, Client agrees to start the Annual
Recurring Supplement Services upon signing this SOW, such fee to be prorated to align with Clients
selected Renewal Date. For the sake of clarity, Client will no longer be billed the per page rate upon signing.
Start at Renewal Date - As set forth in Section 4 above, by selecting this option, Client agrees
to continue paying the per page rate previously agreed upon in the original supplements
agreement with Municode until the first Renewal Date, as selected by Client above. Upon the
first Renewal Date, Client will be invoiced the total Annual Recurring Supplement Services.
V. PD 06.01.2015-0048
Page 4 of 6
Acceptance
By signing below, the parties are agreeing to be bound by the covenants and obligations specified in this SOW and the
MSA terms and conditions found at: https://www.civicplus.com/master-services-agreement.
IN WITNESS WHEREOF, the parties have caused this SOW to be executed by their duly authorized representatives as of
the dates below.
Client
Name: Monika Radeva
Title: City Clerk
Date: 10/3/2022
CivicPlus
By:
Name:
Title:
Date:
V. PD 06.01.2015-0048
Page 5 of 6
Contact Information
*all documents must be returned: Master Service Agreement, Statement of Work, and Contact Information Sheet.
Organization City of La Quinta
URL www.laquintaca.gov
Street Address 78495 Calle Tampico
Address 2
City La Quinta
State CA Postal Code 92253
CivicPlus provides telephone support for all trained clients from 7am —7pm Central Time, Monday -Friday (excluding holidays).
Emergency Support is provided on a 24/7/365 basis for representatives named by the Client. Client is responsible for
ensuring CivicPlus has current updates.
Emergency Contact & Mobile Phone Monika Radeva; Work: (760) 777 - 7035; Cell: (760) 567 - 6605
Emergency Contact & Mobile Phone
Laurie McGinley: (760) 777 - 7123
Emergency Contact & Mobile Phone
Billing Contact Monika Radeva E Mail mradeva@laquintaca.gov
Phone (760) 777 - 7035 Ext. Fax
Billing Address 78495 Calle Tampico
Address 2
City La Quinta
State CA
Postal Code 92211
Tax ID # Sales Tax Exempt #
Billing Terms
Account Rep Sylvana Satterfield, Legal Account Manager
Info Required on Invoice (PO or Job #)
Are you utilizing any external funding for your project (ex. FEMA, CARES): Y [ ] or N [ X ]
N/A
Please list all external sources:
Contract Contact Monika Radeva Email mradeva@laquintaca.gov
Phone (760) 777 - 7035 Ext. Fax
Project Contact Laurie McGinley
Email Imcginley@laquintaca.gov
Phone (760) 777 - 7123 Ext. Fax
V. PD 06.01.2015-0048
Page 6 of 6
Monika Radeva
From: Sylvana Satterfield <sylvana@civicplus.com>
Sent: Wednesday, October 19, 2022 2:37 PM
To: Monika Radeva
Cc: Laurie McGinley
Subject: RE: La Quinta Municode Services Annual Billing - La Quinta, CA
Attachments: zMunicode SaaS Statement of Work 2022-10-03.pdf
EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information.
Monika,
Thanks for talking with me. The $1295 is MyMunicode: includes hosted code, OrdBank (all ordinances), CodeBank,
CodeBank Compare + eNotify, MuniPro, custom banner, and OrdLink.
Breakdown:
$995 = MyMunicode
$200 = OrdBank (Omits)
$100 = OrdLink
The attached SOW only requires the "July 2022" to be "July" and ten send to me again in its entirety.
Please email Accounting@civicplus.com all questions related to billing or invoices.
Thank you in advance.
Kindest regards,
Sylvana
T. Sylvana Satterfield
Legal - Client Success Manager • CivicPlus
0: 800.262.2633 Ext. 7039
civicplus.com
cp CIVICPLUS
Connect with us: 0 0 0
Powering and Empowering Local Governments
1
From: Monika Radeva
Sent: Wednesday, October 19, 2022 5:11 PM
To: Sylvana Satterfield
Cc: Laurie McGinley; Lori Lorett; Monika Radeva
Subject: La Quinta Municode Services Annual Billing - La Quinta, CA
Attachments: zMunicode SaaS Statement of Work 2022-10-03.pdf
Hi Sylvana,
Thank you again so much for your time and assistance.
Attached is the signed paperwork you require. Please let me know if you need anything else.
Thank you!
I will save this email for future reference, so anyone from our office staff can easily understand
what the annual billing should be:
• Hosted Code (online, includes OrdBank basic, which is codified ordinances only) - $995
per year
• OrdBank enhanced from "basic" to include "all ordinance, including non -amendatory
ordinances" - $200 per year
• OrdLink - shows tracked changes of ordinances - $200
TOTAL: $1,295
• Annual Code Supplement - FY 2022/23 - stays "as is" at $18 per page
$3,200 starting FY 2023/24, subject to 20% discount the 1st
year
$3,200 for FY 2024/25
$3,200 for FY 2025/26 - subject to up -to 5% CPI increase
Monika Radeva, CMC I City Clerk
City of La Quinta
78495 Calle Tampico, La Quinta, CA 92253
Tel: (760) 777-7035
MRadeva@laquintaca.gov
From: Sylvana Satterfield <sylvana@civicplus.com>
Sent: Wednesday, October 12, 2022 8:09 AM
To: Monika Radeva <mradeva@laquintaca.gov>
Cc: Laurie McGinley <Imcginley@laquintaca.gov>
Subject: RE: La Quinta Municode Services Annual Billing - La Quinta, CA
EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information.
Hi Monika,
The pricing is based on the billing history of the account and we also looked at the billing within each State and
population range.
1
In 2021 the City was invoiced for 210 code pages amended/added x $18 = $3,780
To data in 2022 the City has been invoiced 182 pages x $18 = $3,276 and that only includes legislation through
September.
Kindest regards,
Sylvana
From: Monika Radeva <mradeva@laquintaca.gov>
Sent: Monday, October 10, 2022 1:11 PM
To: Sylvana Satterfield <sylvana@civicplus.com>
Cc: Monika Radeva <mradeva@laquintaca.gov>; Laurie McGinley <Imcginley@laquintaca.gov>
Subject: La Quinta Municode Services Annual Billing - La Quinta, CA
Importance: High
Hi Sylvana, how about Thursday, 10/13/2022, at 10 am or 11 am Pacific?
Please let me know this works for you and if not please provide some alternatives. Thank you.
Monika Radeva, CMC I City Clerk
City of La Quinta
78495 Calle Tampico, La Quinta, CA 92253
Tel: (760) 777-7035
MRadeva@laquintaca.gov
From: Sylvana Satterfield <syivana@civicplus.com>
Sent: Monday, October 10, 2022 10:06 AM
To: Monika Radeva <mradeva@laquintaca.gov>
Cc: Laurie McGinley <Imcginley@laquintaca.gov>
Subject: FW: La Quinta Municode Services Annual Billing - La Quinta, CA
Importance: High
EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information.
Hi Monika,
Thank you for the email. I am working remotely today so a Zoom or Teams meeting might be better later this week if
you have some time available; but first, let me review the account when I am in the office tomorrow to best provide
answers to your questions.
Kindest regards,
Sylvana
T. Sylvana Satterfield
Municode — Legal Account Manager • CivicPlus
0: 800.262.2633 Ext. 7039
civicplus.com
Connect with us: 0 CO
2
ci CIVICPLUS
Powering and Empowering Local Governments
From: Monika Radeva <mradeva@laquintaca.gov>
Sent: Monday, October 10, 2022 10:01 AM
To: Sylvana Satterfield <sylvana@civicplus.com>
Cc: Monika Radeva <mradeva@laquintaca.gov>; Laurie McGinley <Imcginley@laquintaca.gov>
Subject: La Quinta Municode Services Annual Billing - La Quinta, CA
Importance: High
Hi Sylvana, would you be available for a quick call this morning, I have some questions
regarding the billing.
I will change the billing date on page 4 from July 1, to only "July" - I am not asking to
retroactively adjust any billing.
With regards to the billing, originally in 2021 we had purchased the bundle for annual cost of
$995, which includes MunicodeNEXT, OrdBank, CodeBank, CodeBank Compare + eNotify,
MuniPRO, and Custom Banner.
Then we had $18 per page pricing for printed supplements. Then a few months later we added
OrdLink for $100 annually.
Why is the hosted code now $1,295 which I see is what we were billed for this year
instead of the $995.
My Municode - Value Pricing!
AllyAlkimIcods j,ri . I Pe. waived for rho first yew of Gahm Xer.+ca
Inclu ra MAu��cocler.�x r (001014 Cod;.J, Orde.arrk, CodeHani.. Codalian+e CGnu}.r. + i. `a ' ',
MurIFag. ind custor, Banner
alb aft. i.�. sr• N. . i—i.a. a�
Also, how is the new billing of $3,200 determined? Wouldn't it be based on the size of
the supplement?
I need to understand this before we finalize this billing and I think having a verbal discussion will
be much easier. Thank you.
Thank you for the email. Based on codified legislation, the annual rate of $3200 includes relevant fees applicable with
your Municode supplementation service such as:
• Supplement Pages ($18 per supplement page) generated in monthly electronic updates to codify standard
legislation;
• Semi -Annual (each January and July) printed supplements
• Updating the Code Index (with each supplement)
• Freight (5 copies of each supplement);
• Code in WORD
On attached, please review page 2 of 6, section 6 for items not included in the annual rate of $3200.
The hosted code and features to include OrdBank are not a supplementation service and would remain separate from
the annual rate. The $1295 for the hosted code and features would be billed the same month as the renewal for the
annual billing for supplementation but separate.
3
Monika Radeva, CMC I City Clerk
City of La Quinta
78495 Calle Tampico, La Quinta, CA 92253
Tel: (760) 777-7035
MRadeva@laquintaca.gov
From: Sylvana Satterfield <sylvana@civicplus.com>
Sent: Tuesday, October 4, 2022 1:16 PM
To: Monika Radeva <mradeva@laquintaca.gov>; Laurie McGinley <Imcginley@laquintaca.gov>
Subject: FW: La Quinta Municode Services Annual Billing - La Quinta, CA
Importance: High
EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information.
Hi Monika,
I am checking to see if you received my email from yesterday as the renewal date (month) provided on SOW will apply
to all Municode services going forward.
Please advise.
Kindest regards,
Sylvana
From: Sylvana Satterfield
Sent: Monday, October 3, 2022 11:10 AM
To: Monika Radeva <mradeva@laquintaca.gov>; Imcginley@laquintaca.gov
Subject: FW: La Quinta Municode Services Annual Billing - La Quinta, CA
Importance: High
Hello Monika,
Good morning. I trust this email finds you all doing well. Thank for providing the attached. The renewal date on page 4
of 6 should be "July" and not "July 1, 2022" or were you asking us to retro-activate the annual billing for
supplementation? Electronic updates and supplements have completed since July 1, 2022 and were billed at the per
page rate. Please confirm.
Kindest regards,
Sylvana
T. Sylvana Satterfield
Municode — Legal Account Manager • CivicPlus
0: 800.262.2633 Ext. 7039
civicplus.com
cp CIVICPLUS
From: Monika Radeva <mradeva@laquintaca.gov>
Sent: Monday, October 3, 2022 9:00 AM
To: Sylvana Satterfield <sylvana@civicplus.com>
Connect with us: 0 0 CO
Powering and Empowering Local Governments
4
Cc: Monika Radeva <mradeva@laquintaca.gov>; Laurie McGinley <Imcginley@laquintaca.gov>
Subject: La Quinta Municode Services Annual Billing - La Quinta, CA
Importance: High
Good morning Sylvana,
Attached is the signed Statement of Work for La Quinta.
Please let me know if you need anything else. Thank you.
Monika Radeva, CMC I City Clerk
City of La Quinta
78495 Calle Tampico, La Quinta, CA 92253
Tel: (760) 777-7035
MRadeva@laquintaca.gov
From: Sylvana Satterfield sylvana@civicplus.com
Sent: Monday, October 3, 2022 8:38 AM
To: Monika Radeva mradeva@laquintaca.gov
Cc: Laurie McGinley Imcginley@laquintaca.gov
Subject: RE: La Quinta Municode Services Annual Billing - La Quinta, CA
EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information.
Hi Monika,
Thank you for the email. Based on codified legislation, the annual rate of $3200 includes relevant fees applicable with
your Municode supplementation service such as:
• Supplement Pages ($18 per supplement page) generated in monthly electronic updates to codify standard
legislation;
• Semi -Annual (each January and July) printed supplements
• Updating the Code Index (with each supplement)
• Freight (5 copies of each supplement);
• Code in WORD
On attached, please review page 2 of 6, section 6 for items not included in the annual rate of $3200.
The hosted code and features to include OrdBank are not a supplementation service and would remain separate from
the annual rate. The $1295 for the hosted code and features would be billed the same month as the renewal for the
annual billing for supplementation but separate.
Kindest regards,
Sylvana
T. Sylvana Satterfield
Municode — Legal Account Manager • CivicPlus
0: 800.262.2633 Ext. 7039
civicplus.com
Cp CIVICPLUS
Connect with us: 0 CO CO
Powering and Empowering Local Governments
5
From: Sylvana Satterfield <sylvana@civicplus.com>
Sent: Monday, September 26, 2022 3:00 PM
To: Monika Radeva <mradeva@laquintaca.gov>
Cc: Sylvana Satterfield <sylvana@civicplus.com>
Subject: RE: La Quinta Municode Services Annual Billing - La Quinta, CA
Importance: High
EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information.
Hello Monika,
As requested, the CivicPlus Statement of Work (SOW) for Municode Supplementation Annual Billing shows the current
rate and discounts if approved within 2022.
The Municode supplementation rate is eligible for 20% off the first year with an approved Statement of Work (SOW)
within year 2022.
The rate reflected on attached includes relevant fees applicable with your Municode supplementation service such as:
• Supplement Pages;
• Images /Graphics/Tabular Matter;
• Freight (Supplement Copies);
• Administrative Support Fee;
• Color Printing; or
• Electronic Media Files
See screenshot below as it relates to page 4 of 6, for the month (the "Renewal Date") for Municode services to
renew. Note the hosted code and features will renew in same month.
In addition, select ONE of the following, "Start at Signing" or "Start at Renewal Date" as outlined on SOW to specify the
exact time annual billing for Municode supplementation shall start.
CLIENT TO FILL OUT THE FOLLOWNG SECTION. PLEASE DO NOT LEAVE BLANK.
Clienta selected billing and renewal month.
Date"). It this section la left empty, Client's Renewal Date s
Month
Yoe must select ONE of the followrig options_
Recurring Supplement Servrcn will S
0
_ Eecbci7 3
e date of signing this SOW_
(the "Renewal
Hank or both options are selected, the Annual
Start at Signing — set forth In Section 4 = tie_ by selecting this option, Client agrees to start the Arrival
f ecumng S plerrx�nt Serwo$s u • • I :! ing this SOW_ such fee to be prorated to abgn with ClrenIa
&elected Renewal Data_ For the sake �' C anty, Client no longer be t led the per page rate upon aging_
Steil al Renewal Date - As set kith n SaCIDNI 4 above, by seled]ng this option_ went agrees
ID continue payrrg the per gaga rale previously agreed upon in the original supplements
eernenl worth Munlcode With the kat Renewal date, as selected by Client above_ upon the
first Renewal Date_ Cbern will be ■nolced the total Annual Rem —mg Supplement Serrrces.
Kindly take a moment and reply to confirm receipt of attached and the anticipated approval date of annual billing for
Municode service.
6
I look forward to hearing from you.
Kindest regards,
Sylvana
T. Sylvana Satterfield
Municode — Legal Account Manager • CivicPlus
0: 800.262.2633 Ext. 7039
civicplus.com
Connect with us:
Cp CIVICPLlJS
From: Sylvana Satterfield
Sent: Monday, September 26, 2022 11:57 AM
To: Monika Radeva <mradeva@laquintaca.gov>
Subject: FW: La Quinta Municode Services Annual Billing - La Quinta, CA
Importance: High
Hi Monika,
0 0
Powering and Empowering Local Governments
Thank you for the quick response. The needed Statemen of Work (SOW) will be ready for me to send to you this
week. The $3200 yearly includes relevant fees applicable with your Municode supplementation service such as:
• Monthly electronic updates to online Code of codified legislation
• Supplement Pages @ $18 per page;
• Freight (5 Supplement Copies); and
• WORD file of Code each January and July
The hosted Code and features would be billed the same month annually, but would remain as a separate cost due to the
service.
Send adopted legislation to MunicodeOrds@civicplus.com or if utilizing our Meetings or Clerk solution, submit adopted
legislation directly from solution to online code via OrdBank.
Kindest regards,
Sylvana
T. Sylvana Satterfield
Municode — Legal Account Manager • CivicPlus
0: 800.262.2633 Ext. 7039
civicplus.com
Connect with us: 0 0
7
Ci CIVICPLUS
Powering and Empowering Local Governments
From: Monika Radeva <mradeva@laquintaca.gov>
Sent: Monday, September 26, 2022 9:30 AM
To: Sylvana Satterfield <sylvana@civicplus.com>
Cc: Laurie McGinley <Imcginley@laquintaca.gov>; Monika Radeva <mradeva@laquintaca.gov>
Subject: La Quinta Municode Services Annual Billing - La Quinta, CA
Hi Sylvana,
Yes, La Quinta would like to switch to annual billing and take advantage of the 20% discount;
however, before proceeding, I'd like to understand what is the $3,200 annual cost comprised of
- can you provide me with a breakdown?
Can you please help me understand how the billing would work, because now the City pays per
page for codification of ordinances and a few pre-set items such as Municode OrdBank, the
online code hosting premium bundle of $1,095, etc.
La Quinta, CA Municode Supplementation Rate = $3,200 yearly
Receive applicable discounts by transferring Municode services to annual billing within calendar year 2022:
20% Discount off First Year of Municode Supplementation Service (*see rate above*)
• 50% Discount off First Year of Hosting and Support For New Meetings or Clerk Subscription {Agenda & Meeting
The annual billing model provides the following benefits and more:
• Straightforward Annual Budgeting
• Increased Code Transparency
• Fewer Invoices to Process
• Simplify Ordinance Submittals
Respond back to this email with the one selected option below that will work best for your budget:
XSend SOW to transfer Municode services to annual billing within CY2022.
Postpone transferring Municode services to annual billing until CY2023.
Monika Radeva, CMC I City Clerk
City of La Quinta
78495 Calle Tampico, La Quinta, CA 92253
Tel: (760) 777-7035
MRadeva@laquintaca.gov
From: Sylvana Satterfield <sylvana@civicplus.com>
Sent: Monday, September 19, 2022 3:39 PM
To: Monika Radeva <mradeva@laquintaca.gov>
Cc: Laurie McGinley <Imcginley@laquintaca.gov>; Sylvana Satterfield <sylvana@civicplus.com>
Subject: **IMPORTANT BILLING INFO** Municode Services Annual Billing - La Quinta, CA
Importance: High
8
EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information.
Hello Monika,
CivicPlus is moving Municode to annual billing. Notifications of this change were emailed earlier this year.
La Quinta, CA Municode Supplementation Rate = $3,200 yearly
Receive applicable discounts by transferring Municode services to annual billing within calendar year 2022:
• 20% Discount off First Year of Municode Supplementation Service (*see rate above*)
• 50% Discount off First Year of Hosting and Support For New Meetings or Clerk Subscription (Agenda & Meeting
Management)
The annual billing model provides the following benefits and more:
• Straightforward Annual Budgeting
• Increased Code Transparency
• Fewer Invoices to Process
• Simplify Ordinance Submittals
Respond back to this email with the one selected option below that will work best for your budget:
❑ Send SOW to transfer Municode services to annual billing within CY2022.
❑ Postpone transferring Municode services to annual billing until CY2023.
Thank you for taking time to read and reply to this email.
Kindest regards,
Sylvana
T. Sylvana Satterfield
Municode — Legal Account Manager • CivicPlus
0: 800.262.2633 Ext. 7039
civicplus.com
Cp CIVICPLUS
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