SPEV 2021-0005 Dupont Estate (Daniels, Lynne) 46485 Cameo Palms Dr - Various Events (10.07.2022)ta 0�W
CALIFORNIA
October 7, 2022
CASE NUMBER
Special Event Permit 2021-0005
ACTIVITY/EVENT
Various Events
Weddings or Parties, up to 3 between October 7, 2022 and October 7, 2023
46485 Cameo Palms Dr., La Quinta, CA 92253
APPLICANT
Ms. Lynne Daniels
46485 Cameo Palms Dr.
La Quinta, CA 92253
APPROVAL
The Design and Development Department has reviewed your request for Special Event
Permit 2021-0005, which includes up to three (3) weddings or parties between October 7,
2022 and October 7, 2023. Weddings would be one -day events with up to 200 guests.
Parties would be up to three-day events, with up to 400 guests. Pursuant to LQMC Section
9.60.170 (Special Events - Residential), your permit is approved based on the following
Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Fire protection plans and facilities have been provided to the satisfaction of the fire
marshal.
E. Security plans, including security staffing levels, and facilities have been provided to
the satisfaction of the La Quinta Police Department.
F. Public roadways providing access to the event are capable of accommodating the
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anticipated traffic volumes in a reasonable and safe manner with minimal disruption
to local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to
compliance with all conditions of approval of this permit. The applicant must
obtain any permits, as may be required below, in order to physically set up the
event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. Up to three (3) indoor/outdoor events are approved between October 7, 2022 and
October 7, 2023. The total number of event participants, including staff, security
and guests, shall not exceed 400 on -site at any given time. The applicant is required
to maintain a count of all event participants on -site at all times during the event. The
event count shall be maintained by event staff at the main entrance and made
available upon request by the La Quinta Police Department or City Staff.
2. Revised exhibits and specific event information for each event shall be submitted 30
days prior to each event and will be reviewed by City Departments. If event changes
are significant from the approved event exhibits and description, the Director may
require a separate Temporary Use Permit for these events and/or additions and
modifications to the conditions of approval listed in this letter. The City of La Quinta
has information on file regarding the first approved event: Wedding on November 5,
2022.
3. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Building Department, Police Department,
Alcohol Beverage Control, etc.).
4. The applicant shall obtain an encroachment permit for any off -site signs. Off -site
signs shall not block the line of sight for traffic. Please contact Amy Yu at (760)777-
7047 for assistance on obtaining an encroachment permit.
5. All vendors shall obtain a City Business License prior to each event. The serving of
food and alcoholic beverages during the event shall be subject to the rules and
requirements of the Riverside County Health Department and State of California
Alcoholic Beverage Control, respectively. The applicant shall provide the City with
proof of ABC approval prior to the event.
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6. For events exceeding 50 attendees, the applicant shall provide notification of such
event to all properties within 500 feet of event site and/or surrounding Home Owners
Associations (HOA's) fourteen (14) days prior to each event. Notification shall
include date, time, event scope, and the name and twenty-four hour contact phone
number of the local contact person for the property and the police department. Proof
of notification shall be provided to the City of La Quinta Planning Division seven (7)
days prior to each event. In addition, the name and phone number of the local
contact person for the property shall be posted at all entrances to the property.
7. Fourteen (14) days prior to each three-day event, the Applicant shall provide the
City with a deposit in the amount of $12,500 to be used if additional Police, Code
Enforcement, or other City resources are required from the event, such as lost police
time, equipment, and/or any unforeseen loss that may occur due to the event that
requires action(s). The amount due may be modified, subject to the approval of the
Design and Development Director. If there are no additional resources needed, the
deposit will be returned to the Applicant. If no three-day events are held, no deposit
will be due.
8. Access and egress to all neighboring properties shall be maintained at all times. If
access and egress is not maintained, due to impacts related to the event, to the
satisfaction of the Code Compliance Division or Police, the event permit may be
modified, suspended or revoked.
9. The Design and Development Director may modify Conditions of Approval regarding
business hours, parking, occupancy and other operational conditions should it be
determined that after an event, the proposed uses or conditions under which the
events are being operated or maintained is detrimental to the public health, welfare,
or materially injurious to property, improvements or other uses in proximity to the
subject property, or if the subject property is operated or maintained so as to
constitute a public nuisance.
10. The applicant shall coordinate with the City of La Quinta Code Compliance division to
have noise monitoring information available to Staff during the event. Please contact
Kevin Meredith at (760) 777-7034 to coordinate.
Completion/confirmation during the event:
11. The set-up and operation of the events shall be consistent with the attached exhibits
and event information on file.
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12. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed by
the State of California and possess a valid private security license.
13. Certain areas providing access to the event area are public and, as such, general
public access may not be denied or restricted in any manner that extends beyond the
limits of this event as approved.
14. The applicant shall conform to the City's Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
Before 10:OOpm: Sixty-five decibels (65 dB(A))
After 10:00pm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any combination
thereof, each of the noise levels specific above shall be reduced by five dB(A).
15. All noise monitoring devices as shown in noise monitoring plan shall be operational
throughout the event times. Information gathered from noise monitors shall be
made available to City staff during the event and upon request.
16. Portable generators shall be shielded to prevent accidental contact with guests.
Extension cords shall be ground -secured to prevent tripping. Any lighting shall be
directed away from surrounding roadways and surrounding residential properties. No
spot or searchlights are permitted.
17. Surrounding roadways and intersections shall remain readily accessible for passage
of emergency response vehicles and private vehicles. There shall be no queuing of
vehicles along all surrounding roads for the purposes of dropping off for, picking up
for, or entering the event.
18. If parking at any event exceeds what is approved, the parking options for the next
event will need to be modified and submitted to the Planning Division 30 days prior
to the next event. Additionally, a copy of the contract with the shuttle company,
agreement with the parking lot owner and a description of how guests will be shuttled
to the event must be submitted to the Planning Division 30 days prior to each event
that utilizes a shuttle company, for approval by the Planning Manager.
19. For the proposed three-day events, credentials will be required to validate invited
guests for expeditious entry to the event and avoid the congregation of uninvited
persons seeking entry. Credentials can
something similar and shall be approved
prior to each event.
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be in the form of bracelets, passes or
by the Planning Manager ten (10) days
20. Roadways/traffic aisles to structures and activities in and around the event will be
maintained accessible to emergency vehicles at all times. Parking monitors shall wear
light-colored clothing and reflective vests as needed. Flashlights shall be used after
dusk.
21. The event is subject to spot inspections by the Police Department and/or City staff to
ensure compliance with the conditions of this letter.
22. No fireworks, or open flame, or any other device emitting flame or fire or creating a
glow capable of igniting combustibles shall be permitted.
Completion/confirmation after the conclusion of the event (if necessary):
23. The event sites used shall be left clean and in its original manner after the event.
Temporary trash receptacles shall be provided in and around the event areas. All
event areas shall be left free of debris at the end of each day's activities, and after
the event concludes.
24. The City of La Quinta Police department reserves the right to bill the event sponsor
for any lost police time, equipment, and/or any unforeseen loss that may occur due
to the event that requires police action.
25. Any damage to public hardscape caused by this event shall be repaired as directed
by the City Engineer. This includes but is not limited to sidewalks, curb and gutter,
landscaping, and pavement especially within the surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless
the City of La Quinta ("the City"), its agents, officers and employees from any claim, action
or proceeding to attack, set aside, void, or annul the approval of this temporary use permit.
The City of La Quinta shall have sole discretion in selecting its defense counsel. The City
shall promptly notify the applicant of any claim, action or preceding and shall cooperate
fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems
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CALIFORNIA
that arise not previously addressed herein. The City of La Quinta reserves the right to
revoke, suspend or void this permit at any time.
This decision may be appealed to the Planning Commission, provided the written appeal
and filing fee are submitted to this Department within 15 calendar days. Please contact this
office should you wish to file an appeal, and we will assist you in that regard.
From: Lynne Daniels
To: Carlos Flores; robdan(abearthlink.net
Subject: Fwd: DUPONT TUP ANSWERS TO OPEN QUESTIONS
Date: Thursday, March 02, 2017 10:36:33 AM
DUPONT ESTATE TEMPORARY USE PERMIT 2016-0003
DESCRIPTION OF ACTIVITIES:
*Our intent is to have no more than 11 events per calendar year. The types of events would
include weddings, charity events and music festivals; ie Coachella.
1) Upcoming Coachella ---We will know more of the details in the next week or so. At this
point in time, we will describe an event that if it does come to fruition... this is how we see it
transpiring. We showed Carlos Flores a sizzle video of last year's event,,, which included
200 people in an open house setting which we do not see occurring this year. However, the
description below will need approval if the client decides to pursue.
--Sat., April 15 and Sat,. April 22--This year the event will be on a more low key scale. We
do not anticipate production trucks nor staging. A corporate sponsor of the festival who will
be lodging on the property with his CEOs will possibly have a daytime barbeque and DJ
between the approximate hours of 1lam and 6 pm. The equipment set up and removal will
be same day as event. There will be cabanas and some rental furniture, possibly porta
potties (that will be placed in our backyard) if necessary, as well as a celebrity chef and a
few outside local vendors. If catering chooses to use either one of our kitchens, or the
outside barbeque area within the grounds, they will be coming inside from our private
driveway as well as their parked vehicles. This pertains to any other vendor. The long gate
on the south side of the property, alongside the Sunflower cul de sac will be used for rental
drop offs and pick ups. It will be a private guest list with security around the property and at
the front door in an open house setting. Guests will arrive throughout the course of the day.
No portion of the activiity will occur within a public right of way .... for this or any other
event. Tentatively, it looks as though the DJ would be the only form with his own amplified
speakers. Trash facilities will be rented and placed on our private driveway on the cul sac
side of Cameo Dunes Place.
We will email later today ,the drone photo that was taken of the Dupont Estate property and
grounds showing property lines, landscape areas, structures and areas for proposed
activities. We will also provide you with the layout and outline specs after today once we
have the installation completed for the "Noise Aware" company recommended by the city.
Organized parking will be arranged through a shuttle company. The guests will meet at an
off site parking area and then be shuttled back and forth to the property.
2) WEDDINGS:
--Our weddings range in size from 40 to 200 guests. The times of the events vary anywhere
from 2pm to 10pm. Based on past wedding events, some have DJ's, others not. There are
usually local vendors on site to include wedding planners, caterers, photographers, and the
like. Sometimes a tent is set up in the back yard for the ceremony and Basically, when
there is a higher number of guests, then the same parking scenerio would hold true as
above.
3) CHARITY EVENTS:
--We donate our home from time to time to various charitable organizations for their name
awareness and recognition. Again, the description would be similar to any above mentioned
event.
*As we have previously discussed, we are physically on hand at the property during the
event on most occasions. Otherwise, our property manager, Marvin Melgar and his staff will
be on hand to monitor. In addition to the "Noise Aware", we have our own decimeter and a
staff member continually monitors during any size party.
***NOISE CONTROL PLAN
We will be meeting later today with the "Noise Aware" personnel for installation and will
provide when available.
Noise Control & Event PI
46485 Cameo Palm Drive
The Dupont Estate is equipped
with 11 NoiseAware noise
monitoring sensors.
LSee Figure 1 for location of
installed sensors.
LEGEND
1: Sta6 ,ation
2: Shuttle Dropoff
3: Shuttle Turnaround
4: High Top Area
5: Dance Floor Area
6: Porta Potty Area
«: Shuttle Traffic
W
For questions related to NoiseAware noise monitoring,
please contact David Krauss at davidC@noiseaware.io
PLA NG APPROVAL
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CASE#
EXHIBIT#
INITIAL dflores
Prepared by NoiseAware on behalf of Lynne Daniels
Carlos Flores
From: Lynne Daniels <lynne@dupontestateresort.com>
Sent: Friday, March 03, 2017 12:01 PM
To: Carlos Flores; robdan@earthlink.net; Gabriel Perez
Subject: The Dupont Estate Resort event layout
Carlos --Here is the diagram of the DuPont grounds where our events will take place. --The layout includes the
noise aware signals that were placed throughout the property from the recommended company called "Noise
Aware"
--the South Gate on the cul de sac of sandflower where furniture such as rental tables and chairs and decorations
will be brought in and placed in the center of the lawns,
--The 1Ox10 stage will also be brought in through that long gate and will be placed in front of the mountain so
the sound vibrates off towards our house,
--If porta potties/mobile toilets are in need, then they will come though that delivery gate and placed inside the
property next to the gate near the master suite,
--Any tents (chuppahs/or pergolas/and/or dance floors will be close to the patio of the inside of the main house
that sits on Cameo palms btw the sandfliwer and cameo dunes cul de sacs inside on grass.
--Trash bins will be on our driveway, not on the streets. That said, There will be nothing on the streets to block
the flow of traffic. With small events, 20-35 cars will be on our side of the street, on driveway and on carport,
--With larger events, a shuttle bus will meet the guests, drop in front of main house on cameo palms drive and
then turn around on the sandflower cul de sac to exit,
--The only activity on the street will be the dropping and picking up of guests in an orderly way so as to NOT
create any traffic. There will be a security staff at the entrances and someone to be near to ensure the sound is in
compliance.
--Most deliveries occur on a thurs or fri afternoon prior to the event and picked up at check out on the following
Monday mid morning.
0 46485 Cameo Palm Drive - Noise Control Plan.pdf 473KB Download
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