2022 10 18 Counciltad
0 � o ta
- GEM of the DESERT —
City Council agendas and staff reports
are available on the City's
web page: www.LaQuintaCA.gov
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, OCTOBER 18, 2022
4:00 P.M. OPEN SESSION
Members of the public may listen to this meeting by tuning -in live via
http://laquinta.12milesout.com/video/live.
CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, Pena, Radi, Sanchez, Mayor Evans
PLEDGE OF ALLEGIANCE
CONFIRMATION OF AGENDA
PUBLIC COMMENTS - INSTRUCTIONS
Members of the public may address the City Council on any matter listed or not
listed on the agenda as follows:
WRITTEN PUBLIC COMMENTS can be provided either in -person during the
meeting by submitting 15 copies to the City Clerk, it is requested that this takes
place prior to the beginning of the meeting; or can be emailed in advance to
CityClerkMail@LaQuintaCA.g_ov, no later than 12:00 p.m., on the day of the
meeting. Written public comments will be distributed to Council, made public,
and will be incorporated into the public record of the meeting, but will not be
read during the meeting unless, upon the request of the Mayor, a brief summary
of public comments is asked to be reported.
CITY COUNCIL AGENDA Page 1 of 6 OCTOBER 18, 2022
If written public comments are emailed, the email subject line must clearly state
"Written Comments" and should include: 1) full name, 2) city of
residence, and 3) subject matter.
VERBAL PUBLIC COMMENTS can be provided in -person during the meeting by
completing a "Request to Speak" form and submitting it to the City Clerk; it is
requested that this takes place prior to the beginning of the meeting. Please
limit your comments to three (3) minutes (or approximately 350 words).
Members of the public shall be called upon to speak by the Mayor.
In accordance with City Council Resolution No. 2022-027, a one-time additional
speaker time donation of three (3) minutes per individual is permitted; please
note that the member of the public donating time must: 1) submit this in writing
to the City Clerk by completing a "Request to Speak" form noting the name of
the person to whom time is being donated to, and 2) be present at the time the
speaker provides verbal comments.
Verbal public comments are defined as comments provided in the speakers' own
voice and may not include video or sound recordings of the speaker or of other
individuals or entities, unless permitted by the Mayor.
Public speakers may elect to use printed presentation materials to aid their
comments; 15 copies of such printed materials shall be provided to the City Clerk
to be disseminated to the City Council, made public, and incorporated into the
public record of the meeting; it is requested that the printed materials are
provided prior to the beginning of the meeting. There shall be no use of Chamber
resources and technology to display visual or audible presentations during public
comments, unless permitted by the Mayor.
All writings or documents, including but not limited to emails and attachments
to emails, submitted to the City regarding any item(s) listed or not listed on this
agenda are public records. All information in such writings and documents is
subject to disclosure as being in the public domain and subject to search and
review by electronic means, including but not limited to the City's Internet Web
site and any other Internet Web -based platform or other Web -based form of
communication. All information in such writings and documents similarly is
subject to disclosure pursuant to the California Public Records Act [Government
Code § 6250 et seq.].
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter
not listed on the agenda pursuant to the "Public Comments - Instructions" listed
above. The City Council values your comments; however, in accordance with
State law, no action shall be taken on any item not appearing on the agenda
CITY COUNCIL AGENDA Page 2 of 6 OCTOBER 18, 2022
unless it is an emergency item authorized by the Brown Act [Government Code
§ 54954.2(b)].
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS - NONE
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
PAGE
1. AFFIRM RESOLUTION NO. 2021-035 FINDINGS RELATED TO THE STATE
OF EMERGENCY DUE TO COVID-19 AUTHORIZING THE CITY MANAGER
TO IMPLEMENT TELECONFERENCE ACCESSIBILITY ONLY WHEN A
PUBLIC MEETING OF THE LEGISLATIVE BODY IS HELD VIRTUALLY
PURSUANT TO ASSEMBLY BILL 361 (STATS. 2021, CH. 165)
2. AUTHORIZE OVERNIGHT TRAVEL FOR DIRECTOR OF ECONOMIC AND
BUSINESS DEVELOPMENT AND MARKETING MANAGER TO ATTEND
2022 MUSE CONFERENCE IN TUCSON, ARIZONA, DECEMBER 5-8, 2022
3. ADOPT RESOLUTION TO ACKNOWLEDGE RECEIPT OF FISCAL YEAR
2021/22 RIVERSIDE COUNTY FIRE DEPARTMENT'S ANNUAL
INSPECTION REPORT PURSUANT TO CALIFORNIA HEALTH AND SAFETY
CODE SECTION 13146.4 [RESOLUTION NO. 2022-0381
4. ADOPT RESOLUTION TO APPROVE FINAL TRACT MAP AND
SUBDIVISION IMPROVEMENT AGREEMENT ASSOCIATED WITH TRACT
MAP NO. 38188, LOCATED NORTH OF AVENUE 60 AND EAST OF
MADISON STREET, WITHIN THE ANDALUSIA AT CORAL MOUNTAIN
DEVELOPMENT [RESOLUTION NO. 2022-039]
5. APPROVE PURCHASE OF SIX FLEET VEHICLES FROM PARADISE 1+D
CHEVROLET DEALERSHIP
6. ADOPT ORDINANCE NO. 603 ON SECOND READING APPROVING 53
ZONING ORDINANCE AMENDMENT 2022-0002 AND ZONE CHANGE
2022-0003; CEQA: THE PROJECT IS EXEMPT FROM ENVIRONMENTAL
REVIEW PURSUANT TO SECTION 15061 (b)(3), COMMON SENSE
EXEMPTION. LOCATION: CITY-WIDE
7. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JULY
31, 2022
8. APPROVE DEMAND REGISTERS DATED SEPTEMBER 30 AND OCTOBER
7, 2022
CITY COUNCIL AGENDA Page 3 of 6 OCTOBER 18, 2022
BUSINESS SESSION
PAGE
1. APPROVE CONCEPT FOR 40th ANNIVERSARY COMMEMORATIVE ART 137
PIECE
2. APPROPRIATE ADDITIONAL MEASURE G AND UNASSIGNED RESERVES 155
IN THE AMOUNT OF $4,501,803; AWARD CONTRACT TO ORTIZ
ENTERPRISES, INC. FOR CONSTRUCTION OF THE DUNE PALMS ROAD
BRIDGE PROJECT NO. 2011-05
3. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH RINCON
CONSULTANTS, INC. FOR GEOGRAPHIC INFORMATION SYSTEMS
PROFESSIONAL SERVICES
STUDY SESSION
PAGE
1. DISCUSS IMPLEMENTATION OF CITY FUNDED TURF REBATE PROGRAM
PUBLIC HEARINGS -NONE
DEPARTMENTAL REPORTS
1. CITY MANAGER
A. MARKETING QUARTERLY REPORT - JULY-SEPTEMBER 2022 253
B. ANNUAL COMPREHENSIVE FINANCIAL REPORT FISCAL YEAR 257
2020/2021 - SUMMARY OF UNRESTRICTED FUNDS; AND 10-
YEAR CITY BUDGET PROJECTIONS
2. CITY ATTORNEY - SUPPLEMENT TO CITY MANAGER'S REPORT: CITY
ATTORNEY'S OFFICE REVIEW OF INFORMATION AND EDUCATIONAL
MATERIALS FOR 2022 GENERAL MUNICIPAL ELECTION
3. CITY CLERK
4. COMMUNITY RESOURCES
5. DESIGN AND DEVELOPMENT - QUARTERLY REPORT JULY - SEPTEMBER
2022
6. FINANCE
7. PUBLIC WORKS
MAYOR'S AND COUNCIL MEMBERS' ITEMS
1. CVAG CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. CVAG EXECUTIVE COMMITTEE (Evans)
4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)
CITY COUNCIL AGENDA Page 4 of 6 OCTOBER 18, 2022
5. IMPERIAL IRRIGATION DISTRICT - COACHELLA VALLEY ENERGY COMMISSION
(Evans)
6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)
7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)
8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)
9. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick)
10. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick)
11. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & Radi)
12. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Pena)
13. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE
(Fitzpatrick)
14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)
15. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick)
16. CANNABIS AD HOC COMMITTEE (Pena and Sanchez)
17. CVAG PUBLIC SAFETY COMMITTEE (Pena)
18. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Pena)
19. LEAGUE OF CALIFORNIA CITIES - PUBLIC SAFETY POLICY COMMITTEE (Pena)
20. IMPERIAL IRRIGATION DISTRICT - ENERGY CONSUMERS ADVISORY
COMMITTEE (Pena)
21. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Pena)
22. COVID-19 SMALL BUSINESS EMERGENCY ECONOMIC RELIEF PROGRAM AD
HOC COMMITTEE (Pena and Radi)
23. CVAG TRANSPORTATION COMMITTEE (Radi)
24. SUNLINE TRANSIT AGENCY (Radi)
25. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi)
26. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi & Sanchez)
27. ANIMAL CAMPUS COMMISSION (Sanchez)
28. LEAGUE OF CALIFORNIA CITIES - TRANSPORTATION, COMMUNICATION AND
PUBLIC WORKS POLICY COMMITTEE (Sanchez)
29. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)
30. FINANCIAL ADVISORY COMMISSION MEETING MINUTES OF AUGUST 24, 273
2022
31. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES DATED 277
SEPTEMBER 21, 2022
REPORTS AND INFORMATIONAL ITEMS
ADJOURNMENT
The next regular meeting of the City Council will be held on November 1, 2022,
at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta,
CA 92253.
CITY COUNCIL AGENDA Page 5 of 6 OCTOBER 18, 2022
DECLARATION OF POSTING
I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the
foregoing Agenda for the La Quinta City Council meeting was posted on the City's
website, near the entrance to the Council Chamber at 78495 Calle Tampico, and
the bulletin boards at the Stater Brothers Supermarket at 78630 Highway 111,
and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on October 14,
2022.
DATED: October 14, 2022
V �
MONIKA RADEVA, City Clerk
City of La Quinta, California
Public Notices
• The La Quinta City Council Chamber is handicapped accessible. If special
equipment is needed for the hearing impaired, please call the City Clerk's
office at (760) 777-7123, 24-hours in advance of the meeting and
accommodations will be made.
• If background material is to be presented to the City Council during a City
Council meeting, please be advised that 15 copies of all documents, exhibits,
etc., must be supplied to the City Clerk for distribution. It is requested that
this takes place prior to the beginning of the meeting.
CITY COUNCIL AGENDA Page 6 of 6 OCTOBER 18, 2022
CONSENT CALENDAR ITEM NO. 1
City of La Quinta
CITY COUNCIL MEETING: October 18, 2022
STAFF REPORT
AGENDA TITLE: AFFIRM RESOLUTION NO. 2021-035 FINDINGS RELATED TO
THE STATE OF EMERGENCY DUE TO COVID-19 AUTHORIZING THE CITY
MANAGER TO IMPLEMENT TELECONFERENCE ACCESSIBILITY ONLY WHEN A
PUBLIC MEETING OF THE LEGISLATIVE BODY IS HELD VIRTUALLY PURSUANT
TO ASSEMBLY BILL 361 (STATS. 2021, CH. 165)
RECOMMENDATION
Affirm Resolution No. 2021-035 findings related to the state of emergency due
to COVID-19 authorizing the City Manager to implement teleconference
accessibility only when a public meeting of the legislative body is held virtually
pursuant to Assembly Bill 361 (Stats. 2021, Ch. 165).
EXECUTIVE SUMMARY
• Pursuant to Assembly Bill 361 (Stats. 2021, Ch. 165) (AB 361), which
waived certain provisions of the Ralph M. Brown Act (Brown Act) and
authorized local agencies to hold public meetings via teleconferencing
whenever a state of emergency exists that makes it unsafe to meet in
person, Council must reconsider the circumstances of the state of
emergency every 30 days and affirm the required findings in order to
continue to allow teleconference accessibility for public meetings.
• On September 28, 2021, Council adopted Resolution No. 2021-035
(Attachment 1) making the required findings under AB 361 and authorizing
the City Manager to implement teleconference accessibility to conduct
public meetings.
FISCAL IMPACT - None.
BACKGROUND/ANALYSIS
AB 361 was signed into law by the Governor on September 16, 2021, which went
into effect immediately as urgency legislation (codified under Government Code
§ 54953) and waived certain provisions of the Brown Act in order to allow local
agencies to continue to meet remotely. Specifically, the bill allows remote
teleconference flexibility, but only when there is a state of emergency that makes
it unsafe to meet in person.
rA
In addition, AB 361 added specific procedures and clarified the requirements for
conducting remote meetings, including the opportunity for the public to provide
public comment in real time; the legislative body shall take no actions during
disruptions; and the legislative body, by majority vote, shall determine that
meeting in -person would present imminent risk to the health or safety of
attendees and shall affirm these findings every 30 days, in order to continue to
allow teleconference accessibility for conducting public meetings [Government
Code § 54953(e)(3)]. AB 361 will sunset on January 1, 2024.
The City has implemented procedures for conducting public meetings to ensure
full compliance with AB 361. In addition to the ability to attend public meetings
in -person, teleconference accessibility via call -in option or an internet-based
service option (via the Zoom Webinars platform) is listed on the published
agenda for each meeting as well as on the City's website. The City monitors
attendance via teleconference as well as email correspondence (as published on
the agenda) throughout each public meeting and provides access for public
comment opportunities in real time both verbally and in writing.
On September 28, 2021, Council adopted Resolution No. 2021-035 making the
initially required findings under AB 361 in order to allow the City to continue to
offer teleconference accessibility for public meetings after September 30, 2021,
to help mitigate the spread of COVID-19.
As noted above, Council must reconsider the state of emergency due to COVID-
19 every 30 days and affirm the findings under Resolution No. 2021-035. If
approved, AB 361 teleconference procedures and accessibility for conducting
public meetings would still be authorized, but notices of City legislative body
meetings and agendas will include teleconference instructions and ability to
participate by teleconference only when such AB 361 procedures are applied.
Council has affirmed the findings under Resolution No. 2021-035 as follows:
• October 19, 2021
• November 16, 2021
• December 7, 2021
• December 21, 2021
• January 18, 2022
• February 15, 2022
• March 15, 2022
• April 5, 2022
• May 3, 2022
• May 17, 2022
• June 7, 2022
• June 21, 2022
• July 19, 2022
• August 2, 2022
• September 20, 2022
Prepared by: Monika Radeva, City Clerk
Approved by: Jon McMillen, City Manager
Attachment: 1. Council Resolution No. 2021-035
ATTACHMENT 1
RESOLUTION NO. 2021 - 035
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA,
AUTHORIZING THE CITY MANAGER TO
IMPLEMENT TELECONFERENCE ACCESSIBILITY
FOR CONDUCTING PUBLIC MEETINGS
PURSUANT TO ASSEMBLY BILL 361 (STATS.
2021, CH. 165)
WHEREAS, on March 4, 2020, the Governor of California proclaimed a
State of Emergency to exist in California as a result of the threat of novel
coronavirus disease 2019 (COVID-19); and
WHEREAS, on March 17, 2020, the City Council adopted Emergency
Resolution No. EM 2020-001, proclaiming a local emergency as defined in La
Quinta Municipal Code Section 2.20.020, due to the threat of the existence
and spread of COVID-19; and
WHEREAS, on March 17, 2020, the Governor of California executed
Executive Order N-29-20 which suspended and modified specified provisions
in the Ralph M. Brown Act (Government Code Section § 54950 et seq.) and
authorized local legislative bodies to hold public meetings via teleconferencing
and to make public meeting accessible telephonically or otherwise
electronically to all members of the public seeking to observe and address the
local legislative body; and
WHEREAS, on June 11, 2021, the Governor of California executed
Executive Order N-08-21 which extended the provisions of Executive Order N-
29-20 concerning teleconference accommodations for public meetings through
September 30, 2021; and
WHEREAS, on September 16, 2021, the Governor of California signed
into law Assembly Bill 361 (AB 361, Rivas) (Stats. 2021, ch. 165) amending
Government Code § 54953 and providing alternative teleconferencing
requirements to conduct public meetings during a proclaimed state of
emergency; and
WHEREAS, AB 361 (Stats. 2021, ch. 165) imposes requirements to
ensure members of the public are able to attend and participate in public
meetings conducted via teleconference, including:
W
Resolution No. 2021 - 035
Teleconference Procedures for Conducting Public Meetings Pursuant to AB 361 (Stats. 2021, ch. 165)
Adopted: September 28, 2021
Page 2 of 4
• Notice of the means by which members of the public may access the
meeting and offer public comment, including an opportunity for all
persons to attend via a call -in option or an internet-based service
option;
• The legislative body shall take no further action on agenda items when
there is a disruption which prevents the public agency from broadcasting
the meeting, or in the event of a disruption within the local agency's
control which prevents members of the public from offering public
comments, until public access is restored;
• Prohibits the legislative body from requiring public comments to be
submitted in advance of the meeting and specifies that the legislative
body must provide an opportunity for members of the public to address
the legislative body and offer comments in real time;
• Prohibits the legislative body from closing the public comment period
until the public comment period has elapsed or until a reasonable
amount of time has elapsed; and
WHEREAS, the City has already implemented and is in full compliance
with the requirements listed above when conducting public meetings via
teleconference, which are now codified in Government Code § 54953(e)(2)(B-
G); and
WHEREAS, pursuant to Government Code § 54953(e)(B), the
legislative body shall hold a meeting during a proclaimed state of emergency
for the purpose of determining, by majority vote, whether as a result of the
emergency, meeting in person would present imminent risks to the health and
safety of attendees. The City Council must make these findings no later than
30 days after the first teleconferenced meeting is held pursuant to AB 361
(Stats. 2021, ch. 165) after September 30, 2021, and must also make these
findings every 30 days thereafter, in order to continue to allow teleconference
accessibility for conducing public meetings.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
SECTION 1. The City Council hereby declares that the recitals set forth
above are true and correct, and incorporated into this resolution as findings
of the City Council.
10
Resolution No. 2021 - 035
Teleconference Procedures for Conducting Public Meetings Pursuant to AB 361 (Stats. 2021, ch. 165)
Adopted: September 28, 2021
Page 3 of 4
SECTION 2. The City Council hereby declares that a state of emergency
as a result of the threat of COVID-19 still exists and continues to impact the
ability of members of the public, the City Council, City Boards, Commissions,
and Committees, City staff and consultants to meet safely in person.
SECTION 3. The State of California and the City of La Quinta continue to
follow safety measures in response to COVID-19 as ordered or recommended
by the Centers for Disease Control and Prevention (CDC), California
Department of Public Health (DPH), and/or County of Riverside, as applicable,
including facial coverings when required and social distancing.
SECTION 4. The City Council hereby declares that, pursuant to the
findings listed in this Resolution, the City Manager is authorized to utilize
teleconferencing accessibility to conduct public meetings pursuant to AB 361
(Stats. 2021, ch. 165) and Government Code § 54953, as amended thereby.
SECTION 5. Severability: If any section, subsection, subdivision,
sentence, clause, phrase, or portion of this Resolution is, for any reason, held
to be invalid or unconstitutional by the decision of any court of competent
jurisdiction, such decision shall not affect the validity of the remaining portions
of this Resolution. The City Council hereby declares that it would have
adopted this Resolution and each and every section, subsection, subdivision,
sentence, clause, phrase, or portion thereof, irrespective of the fact that any
one or more sections, subsections, subdivisions, sentences, clauses, phrases,
or portions thereof be declared unconstitutional.
SECTION 6. Effective Date: This Resolution shall become effective
immediately upon adoption.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La
Quinta City Council held on this 28th day of September, 2021, by the following
vote:
AYES: Council Members Fitzpatrick, Pena, Radi, Sanchez, Mayor
Evans
NOES: None
ABSENT: None
ABSTAIN: None
11
Resolution No. 2021 - 035
Teleconference Procedures for Conducting Public Meetings Pursuant to AB 361 (Stats. 2021, ch. 165)
Adopted: September 28, 2021
Page 4 of 4
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
MONIKA RADEVA, Cit Jerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
12
CONSENT CALENDAR ITEM NO. 2
City of La Quinta
CITY COUNCIL MEETING: October 18, 2022
STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR DIRECTOR OF ECONOMIC
AND BUSINESS DEVELOPMENT AND MARKETING MANAGER TO ATTEND 2022
MUSE CONFERENCE IN TUCSON, ARIZONA, DECEMBER 5-8, 2022
RECOMMENDATION
Authorize overnight travel for the Director of Economic and Business Development
and Marketing Manager to attend 2022 MUSE Conference in Tucson, Arizona,
December 5-8, 2022.
EXECUTIVE SUMMARY
• This is an inaugural invite only conference designed to inspire and create
opportunities for destinations and partners to collaborate and strategize
ways to increase community outreach and tourism.
• MUSE is hosted by Madden Media, the City's current advertising agency.
FISCAL IMPACT
Madden Media has invited staff and will cover the cost of the registration ($1,345).
Estimated expenses per staff member is $1750, which includes flight, lodging,
transportation, and meals. Funds are available in the 2022/23 City Manager's
Travel and Training Budget (101-1002-60320) and Marketing Department's Travel
and Training budget (101-3007-60320).
BACKGROUND/ANALYSIS
The MUSE Conference is an inaugural invite only event that brings together
practitioners from across the country to focus on applying the industry's latest best
practices to the development of key business objectives. By being with fellow
industry professionals that face the same challenges and opportunities, the goal is
to sharpen the broad -based practices into real takeaways that can be applied to
the work already being done. Conference sessions will include topic -driven
workshops to build action plans, brainstorm communication efforts to specific
demographics, introduce new media/website/technology, and understanding
research/analytics - all various efforts to expand current media strategies into
stronger outreach and campaigns.
13
ALTERNATIVE
Council may elect not to approve this request.
Prepared by: Marcie Graham, Marketing Manager
Approved by: Gilbert Villalpando, Director
14
CONSENT CALENDAR ITEM NO. 3
City of La Quinta
CITY COUNCIL MEETING: October 18, 2022
STAFF REPORT
AGENDA TITLE ADOPT RESOLUTION TO ACKNOWLEDGE RECEIPT OF FISCAL
YEAR 2021/22 RIVERSIDE COUNTY FIRE DEPARTMENT'S ANNUAL INSPECTION
REPORT PURSUANT TO CALIFORNIA HEALTH AND SAFETY CODE SECTION
13146.4
RECOMMENDATION
Adopt a resolution acknowledging receipt of fiscal year 2021/22 Riverside County
Fire Department's Annual Inspection Report pursuant to California Health and
Safety Code Section 13146.4.
EXECUTIVE SUMMARY
• State law requires all fire departments to perform annual inspections for
compliance with building standards.
• State law requires all fire departments to submit an Annual Inspection
Report to its City, included as Exhibit A to the enclosed resolution, and for
the municipality to adopt a resolution to acknowledge receipt of the report.
• All state mandated inspections in the City were performed.
FISCAL IMPACT — None.
BACKGROUND/ANALYSIS
Per state law, the Riverside County Fire Department is submitting the Annual
Inspection Report to the City, which includes completed inspections of public and
private school facilities, hotels, motels, apartment units and some residential care
facilities for fiscal year 2021/22.
ALTERNATIVE'.
As this is a state mandated requirement, there are no alternatives.
Prepared by: Kohl Hetrick, Fire Safety Specialist
Approved by: Martha Mendez, Public Safety Manager
15
16
RESOLUTION NO. 2022 — XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LA QUINTA, CALIFORNIA, ACKNOWLEDGING
RECEIPT OF FISCAL YEAR 2021/22 RIVERSIDE
COUNTY FIRE DEPARTMENT'S ANNUAL INSPECTION
REPORT PURSUANT TO CALIFORNIA HEALTH AND
SAFETY CODE, SECTIONS 13146.2 and 13146.3
WHEREAS, The City of La Quinta contracts with County of Riverside Fire
Department for Fire Services; and
WHEREAS, California Health & Safety Code (CA H&S) Section 13146.4
requires all fire departments, including the Riverside County Fire Department, that
provide fire protection services to report annually to its administering authority on its
compliance with CA H&S, sections 13146.2 and 13146.3; and
WHEREAS, CA H&S Section 13146.2 and 13146.3 requires all fire
departments, including the Riverside County Fire Department, that provide fire
protection services to perform annual inspections in every building used as a public
or private school, hotel, motel, lodging house, apartment house, and certain
residential care facilities for compliance with building standards, as provided; and
WHEREAS, the City Council of the City of La Quinta intends this Resolution to
fulfill the requirements of the CA H&S, Section 13146.4 regarding acknowledgment
of the Riverside County Fire Department's compliance with CA H&S, Sections 13146.2
and 13146.3.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of La
Quinta, California:
SECTION 1. Acknowledges receipt of the fiscal year 2021/22 State Fire
Marshal mandated annual inspection report, enclosed as Exhibit A, and incorporated
herewith by this reference.
SECTION 2. Expressly acknowledges the measure of compliance of the
Riverside County Fire Department with Health and Safety Code sections 13146.2 and
13146.3 in the City of La Quinta for the time period of July 1, 2021, to June 30, 2022.
SECTION 3. Educational Group E occupancies, for the purposes of this
Resolution, are generally those public and private schools, used by more than six
persons at any one time for educational purposes through the 12th grade. The
Riverside County Fire Department completed 100% of the annual inspections of the
identified Group E occupancies, buildings, structures and/or facilities in the City of La
Quinta.
17
Resolution No. 2022-xxx
Riverside County Fire Annual Inspection Report
Adopted: 2022
Page 2 of 2
SECTION 4. Residential Group R occupancies, for the purposes of this
Resolution, are generally those occupancies containing sleeping units, and include
hotels, motels, apartments (three units or more), etc., as well as other residential
occupancies (including several residential care facilities). These residential care
facilities have a number of different sub -classifications, and they may contain
residents or clients that have a range of needs, including those related to custodial
care, mobility impairments, cognitive disabilities, etc. The residents may also be
non -ambulatory or bedridden. The Riverside County Fire Department completed
100% of the annual inspections of the identified Group R occupancies, buildings,
structures and/or facilities in the City of La Quinta.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La
Quinta City Council held on this day of October 2022, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
RESOLUTION NO. 2022-XXX
EXHIBIT A
Adopted: October _, 2022
LA QUINTA OFFICE OF THE FIRE MARSHAL - FISCAL YEAR 2021-22
STATE FIRE MARSHAL - MANDATED ANNUAL INSPECTIONS REPORT
#
Case
Initial Inspection
Date
Occupant Name
Address
N um
Street
1
18-2023
3/1/2022
AVENTINE APARTMENTS
47750
ADAMS ST
2
18-2206
3/1/2022
CORAL MOUNTAIN APARTMENTS
79625
VISTA CORALINA LN
3
17-2285
3/2/2022
LQ CHRISTIAN FELLOWSHIP
50800
CALLE PALOMA
4
19-2015
3/7/2022
THE CHATEAU @ LAKE LA QUINTA
78120
CALEO BAY
5
18-1787
3/9/2022
SILVERHAWK APARTMENTS
50660
EISENHOWER DR
6
18-2091
3/10/2022
WOLFF WATERS PLACE APTS.
47795
DUNE PALMS RD
7
18-2103
3/24/2022
VILLAGGIO APARTMENTS
80175
AVENUE 52
8
18-1316
3/28/2022
THE PALMS - ASSISTED LIVING
45160
SEELEY DR
9
18-2248
4/1/2022
LA QUINTA COTTAGES
51049
EISENHOWER DR
10
20-1198
4/1/2022
FOURPLEX
51080
AVENIDA MENDOZA
11
18-2590
4/1/2022
TRIPLEX
51165
EISENHOWER DR
12
20-1203
4/1/2022
MULTIPLEX
51100
AVENIDA NAVARRO
13
17-2023
4/1/2022
VILLA TAMPICO (4 PLEX)
77855
CALLE TAMPICO
14
17-2024
4/1/2022
VILLA TAMPICO (4 PLEX)
77835
CALLE TAMPICO
15
17-2043
4/5/2022
HOMEWOOD SUITES BY HILTON
45200
WASHINGTON ST
16
20-0414
4/6/2022
WASHINGTON STREET APARTMENTS
78101
HIDDEN RIVER RD
17
19-0142
4/11/2022
HARRY S TRUMAN ELEMENTARY SCHOOL
78870
AVENUE 50
18
19-0305
4/13/2022
BENJAMIN FRANKLIN ELEMENTARY
77800
CALLE TAMPICO
19
19-0145
4/15/2022
LA QUINTA MIDDLE SCHOOL
78900
AVENUE 50
20
19-0304
4/20/2022
HORIZON / SUMMIT SCHOOL
43330
PALM ROYALE
21
19-0302
4/21/2022
COLONEL MITCHELL PAIGE MIDDLE SCHOOL
43495
PALM ROYALE
22
18-2102
4/22/2022
VILLA CORTINA APARTMENTS
50701
WASHINGTON ST
23
19-1794
4/25/2022
CASITAS LAS ROSAS
50777
SANTA ROSA PLAZA
24
19-1235
4/27/2022
THE PALMS - GRACIOUS LIVING
45190
SEELEY DR
25
19-0577
4/28/2022
CALEO BAY ALZHEIMERS
47805
CALEO BAY
26
18-2254
4/29/2022
LA QUINTA COURTYARD
51020
EISENHOWER DR
27
18-2024
5/4/2022
LEGACY VILLAS (RESIDENTIAL)
48800
LEGACY DR
28
19-0207
5/9/2022
JOHN ADAMS ELEMENTARY SCHOOL
50800
DESERT CLUB
29
18-2253
5/10/2022
MEDITERRA
43100
PALM ROYALE DR
30
18-1874
5/11/2022
HADLEY VILLAS
78875
AVENUE 47
31
18-1873
5/12/2022
EMBASSY SUITES
50777
SANTA ROSA PLAZA
32
18-1871
5/16/2022
SEASONS @ LA QUINTA
40915
RAINBOW CT
33
20-2306
5/17/2022
RESIDENCE INN - MARRIOTT
79675
HIGHWAY 111
34
18-1872
5/18/2022
LA QUINTA DESERT VILLAS
45245
SEELEY DR
35
20-1221
5/23/2022
STADIUM (CONDOS) @ PGA WEST
55400
PGA BLVD
36
17-2280
5/25/2022
LA QUINTA HIGH SCHOOL
79255
BLACKHAWK WAY
37
18-0181
5/26/2022
LA QUINTA RESORT - CASITAS
49499
EISENHOWER DR
38
18-1879
5/26/2022
ILA QUINTA RESORT - VINTAGE CASITAS
49499
EISENHOWER DR
39
19-2018
5/31/2022
IPALM ROYALE - RESIDENTIAL
78259
JEMERALD DR
40
19-0469
6/3/2022
IVISTA DUNES APARTMENTS
44950
IVISTA DUNES
*OFM Staff performed 216 actions on the 40 SFM Annual cases during the 21/22 fiscal year.
** This accounted for 144.3 documented hours of OFM Staff actions.
*** 17 of the 40 cases are still being worked for gaining full compliance with noted violations. These actions/hours will be reflected next year
W
20
CONSENT CALENDAR ITEM NO. 4
City of La Quinta
CITY COUNCIL MEETING: October 18, 2022
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE FINAL TRACT MAP AND
SUBDIVISION IMPROVEMENT AGREEMENT ASSOCIATED WITH TRACT MAP
NO. 38188, LOCATED NORTH OF AVENUE 60 AND EAST OF MADISON
STREET, WITHIN THE ANDALUSIA AT CORAL MOUNTAIN DEVELOPMENT
RECOMMENDATION
Adopt a resolution approving Final Tract Map and Subdivision
Improvement Agreement for the Andalusia residential development
associated with Tract Map No. 38188; and authorize the City Manager to
execute the agreement.
EXECUTIVE SUMMARY
• Sunrise LQ, LLC (Developer), developer of Andalusia, has requested
approval of a Final Tract Map.
This is a ministerial action that occurs when the conditions of
development are satisfied or secured through agreement.
FISCAL IMPACT • None
BACKGROUND/ANALYSIS
The project is a residential development located on the south part of Andalusia
just north of Avenue 60 and east of Madison Street (Attachment 1). The Final
Tract Map subdivides a 26-acre vacant parcel into 50 single-family lots and
six private street and open space lots. The Developer seeks approval of the
Final Tract Map (Attachment 2) and Subdivision Improvement Agreement
(Attachment 3). The Developer has executed the Subdivision Improvement
Agreement and submitted a bond to secure the conditioned on -site
improvements. The Final Tract Map has passed technical review by the City
Surveyor and has been signed by the Developer.
21
ALTERNATIVES
Staff does not recommend an alternative action.
Prepared by: Amy Yu, Associate Engineer
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer
Attachments: 1. Vicinity Map
2. Tract Map 38188
3. Subdivision Improvement Agreement
22
RESOLUTION 2022 — XXX
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, GRANTING
APPROVAL OF FINAL TRACT MAP AND
SUBDIVISION IMPROVEMENT AGREEMENT
ASSOCIATED WITH TRACT MAP NO. 38188
WHEREAS, the Planning Commission approved Tentative Tract Map No.
38188, as permitted under the Subdivision Map Act, on April 12, 2022, subject
to conditions of approval; and
WHEREAS, the developer has completed the conditions of approval or
secure the incomplete on -site improvements with a Subdivision Improvement
Agreement and a bond; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
SECTION 1. That the City Council does hereby grant approval of Final Tract
Map and Subdivision Improvement Agreement associated with Tract Map No.
38188, as referenced in the title of this Resolution, for the reasons set forth
in this Resolution.
PASSED, APPROVED, and ADOPTED at a regular meeting of the City
of La Quinta City Council, held on this the 18th day of October 2022, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
LINDA EVANS, Mayor
City of La Quinta, California
23
City Council Resolution 2022 -
Tract Map No. 38188
Adopted: October 18, 2022
Page 2 of 2
ATTEST:
MONIKA RADEVA, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
24
ATTACHMENT 1
TRACT MAP NO. 38188
� lw
54TH AVE. lcn
AIRPOR1f BLVD.
58TH AVE.
W �7lz
w
cn -Z[ 60TH AVE.
PROJECT SITE
82 N D AVE.
VICINITY MAP
NOT TO SCALE
25
26
ATTACHMENT 2
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IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA
TRACT NO. 38188
A PORTION OF PARCEL "D" OF LOT LINE ADJUSTMENT NO. 2021-0011 AND PORTIONS OF
THE SW 114 OF THE SE 114 AND THE SE 114 OF THE SW 114 OF SECTION 27.
TOWNSHIP 6 SOUTH, RANGE 7 EAST, S.B.M.
WATSON ENGINEERING
MARCH, 2022
SHEET 2 OF 7 SHEETS
99 \ \i � 109
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THE BASIS OF BEARINGS FOR THIS SURVEY IS 33 34
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M
I
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THECENTERLINEOFAVENUESOPERTRACT
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10'PUBUC UTILITY EASEMENT TO THE CITY OF LA QUINTA, 19 IMPERIAL IRRIGATION
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LINE TABLE
SEC. 27 PER MB 620/1-15
w
O. INDICATES FOUND LEAD AND TACK, STAMPED TRACT NO.
31681-3, M.B. 420/1-15
RESERVED HEREON.
LINE
BEARING
LENGTH
A 10.00' WIDE EASEMENT FOR DOMESTIC WATER AND SANITATION PURPOSES IN FAVOR
I N
INDICATES FOUND MONUMENT AS NOTED 2
OF COACHELLA —EY WATER DISTRICT, DEDICATED HEREON.
L2
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11392
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INDICATES SET I-I.P.,FLUSH,TAGGED"R.C.E. 26662", UNLESS OTHERWISE
O 0
AN EASEMENT OVER LOTS"C','D",'E',"I',AND'0' DESIGNATED STREET',
L3
L4
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BEARING
LENGTH
NOTED.
FOR DOMESTIC WATER AND SANITATION PURPOSES IN FAVOR OF COACHELLA VALLEY
WATER DISTRICT, DEDICATED HEREON.
L5
Nos-,935'w
L23
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SCALE: 1"=200'
Illy
A,"I.P. WITH PLASTIC PLUG, STAMPED R.C.E. 26662 WILL BE SET AT ALL
REAR LOT CORNERS, UNLESS OTHERWISE NOTED. Q
AN EASEMENT OVER LOTS"C","0",'E', "F", AND "G"DESIGNATED "PRIVATE STREET, FOR
SERVICE AND EMERGENCY VEHICLE INGRESSAND EGRESS IN FAVOROFTHECITYOF
USNt]°46'—
V
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7aOU
73.00
L24
U25
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0 100 200 400 800
S00
A NAIL AND BRASS TAG STAMPED R.C.E. 26662 WILL BE SET IN THE
CONCRETE CURB ON THE PROLONGATION OF THE SIDE LOT LINES IN LIEU ASNOTUSED
LA QUINTA, DEDICATED HEREON.
US
1s
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77.51
83.74'
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L10
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BB.H'
120
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80.62'
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N 21°1696•E
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UN FORESEEN CIRCUMSTANCES, ATAG MARKED R.C.E. 266U WILL BE 6
RECORDED SEPTEMBER 14,2005 PER INSTRUMENT NO.MO-761203, O.R.
N1S°58'15V
152.30'
L32
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61.15'
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05.56'
AFFIXED IN CONCRETE,STONE, OR METAL AT THE TRUE POSITION CALLED
FOR BY THIS MAP, Q
RIGHTS OF THE PUBLIC WI THIN 60TH AVENUE PURSUANT TO A RESOLUTION OF THE
BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE DATED JANUARY 1,1901,
L15
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213.55'
L33
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65.SS
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N05°2T V
13731
INDICATES MEASURED AND RECORD DATA OR CALCULATED FROM
<> RECORDTS—
PER TRACT 31631-3, M.B.420111s
RECORDED APRIL 17, 1959 AS INSTRUMENT NO. 32692, IN BOOK 2454 PAGE 66, O.R.
ExISTIrvG GRANT OF EASEMENT AND AGREEMENT TO THE CITYOF LA QUINTA DgTED
a
JANUARY 22, 2019, RECORDED JANUARY 31, 2019 AS INSTRUMENT NO, 20190035631, O.R.
PUE INDICATES PUBLIC UTILITY EASEMENT
A WIDE EASEMENT FOR DOMESTIC WATER PURPOSES IN FAVOR OF COACHELLA
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IN THE CITY OF LA OUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA SHEET 3 01 7 SHEETS
TRACT NO. 38188
A PORTION OF PARCEL "D" OF LOT LINE ADJUSTMENT NO. 2021-0011 AND PORTIONS OF
THE SW 114 OF THE SE 114 AND THE SE 114 OF THE SW 114 OF SECTION 27.
TOWNSHIP 6 SOUTH, RANGE 7 EAST, S.B.M.
WATSON ENGINEERING MARCH, 2022
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W
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IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA
TRACT NO. 38188
A PORTION OF PARCEL "D" OF LOT LINE ADJUSTMENT NO. 2021-0011 AND PORTIONS OF
THE SW 1/4 OF THE SE 1/4 AND THE SE 114 OF THE SW 114 OF SECTION 27.
TOWNSHIP 6 SOUTH, RANGE 7 EAST, S.B.M.
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TRACT NO. 38188
A PORTION OF PARCEL "D" OF LOT LINE ADJUSTMENT NO.2021.0011 AND PORTIONS OF
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IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA
TRACT NO. 38188
A PORTION OF PARCEL "D" OF LOT LINE ADJUSTMENT NO. 2021.0011 AND PORTIONS OF
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IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA
TRACT NO. 38188
A PORTION OF PARCEL "D" OF LOT LINE ADJUSTMENT NO. 2021.0011 AND PORTIONS OF
THE SW 114 OF THE SE 114 AND THE SE 1/4 OF THE SW 1/4 OF SECTION 27.
TOWNSHIP B SOUTH, RANGE 7 EAST, S.B.M.
WATSON ENGINEERING MARCH, 2022
SEE SHEET 2 FOR EASEMENT AND ENGINEER'S NOTES
SCALE: 1-40'
0 20 40 80
x
CURVE TABLE
SHEET 7 OF 7 SHEETS
33
34
ATTACHMENT 3
CITY OF LA QUINTA
SUBDIVISION IMPROVEMENT AGREEMENT
TRACT MAP NO. 38188
ON -SITE IMPROVEMENTS
THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this
day of 20
by and between Sunrise LQ, LLC, a Delaware limited liability company, hereinafter referred to as
"Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter
referred to as "City."
RECITALS:
A. Subdivider has prepared and submitted to City for final approval and recordation a final map or Tract
map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is
known as Tract No. 38188 (the "Tract") pursuant to the provisions of Section 66410, et seq. of the
California Government Code (the "Subdivision Map Act"). The Subdivision Map Act and City
ordinances and regulations relating to the filing, approval and recordation of subdivision maps are
sometimes collectively referred to in this Agreement as the "Subdivision Laws."
B. A tentative map of the Tract has been approved subject to the Subdivision Laws and to the
requirements and conditions contained in Planning Commission Resolution No. 2022-008 (the
"Resolution of Approval"). The Resolution of Approval is on file in the office of the City Clerk and is
incorporated into this Agreement by reference.
C. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and
private improvements (the "Improvements").
D. The Improvements have not been installed and accepted at this time.
E. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the
Improvements as provided in Section 66462 of the Subdivision Map Act. In consideration of approval
of a final map for the Tract by the City Council, Subdivder desires to enter into this Agreement,
whereby Subdivider promises to install and complete, at Subdivider's own expense, all the public
improvement work required by City in connection with the proposed Tract. Subdivider has secured
this Agreement by improvement security required by the Subdivision Laws and approved by the City.
NOW, THEREFORE, it is agreed by and between the parties hereto as follows:
1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall
furnish complete original improvement plans for the construction, installation and completion of the
Improvements meeting the requirements of the City Engineer. The Improvement Plans for the Tract
shall be maintained on file in the office of the City Engineer and shall be incorporated into this
Agreement by reference. All references in this Agreement to the Improvement Plans shall include
reference to any specifications for the Improvements as approved by the City Engineer.
2. Improvements. Subdivider shall construct the Improvements required to be constructed on the
Improvement Plans or agreed to be constructed under the Resolution of Approval and this Agreement
as more specifically described in Exhibit "A." attached hereto and expressly made a part hereof by
this reference, and shall bear the full cost thereof. The methods, standards, specifications, sequence,
and scheduling of construction shall be as approved by the City Engineer.
3. Improvement Security. Subdivder shall at all times guarantee Subdivider's performance of this
Agreement by furnishing to City, and maintaining, good and sufficient security as required by the
Subdivision Laws on forms and in the amounts approved by City for the purposes as follows:
A. One class of security to be provided by Subdivider, hereinafter referred to as "performance
security," shall assure the faithful performance of this Agreement including construction of the
Improvements, payment of Subdivider's fair share of Improvements which have been or will be
constructed by others ("Participatory Improvements"), and payment of plan check and permit
1 of 35
fees. The performance security shall also include good and sufficient security in the amount of
one hundred percent (100%) of the estimated cost of setting subdivision monuments as stated
hereafter in this Agreement ("Monumentation Security"). A second class of security to be
provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of
the cost of labor, equipment and materials supplied to construct the Improvements. A third class
of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve
as a guarantee and warranty of the Improvements for a period of one year following the
completion and acceptance of the Improvements. Subdivider shall furnish performance and
payment security prior to and as a condition precedent to City Council approval of the Map.
Subdivider shall provide warranty security after Improvements are complete and prior to
acceptance of the Improvements by the City Council. Warranty security shall not be required for
Monumentation or Participatory Improvements. However, the City may utilize Monumentation
Security for performance of or payment for the work in accordance with the Subdivision Map Act.
As part of the obligation secured by each of the performance security, payment security and
warranty security, and in addition to the face amount of each such security, each such security
shall include and assure the payment of costs and reasonable expenses and fees, including
reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby
secured.
B. Improvement security shall conform with Section 66499 of the California Government Code and
may be one or more of the following:
1) A cash deposit with City or a responsible escrow agent or trust company, at City's option.
2) Surety bonds, of the form specified in subsection 66499.2 of the California Government
Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570
(latest version).
3) Certificates of deposit, in City's name, from one or more financial institutions subject to
regulation by the state or federal government and having a financial quality rating of "A" or
better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange
(of the Los Angeles County Treasurer's office).
4) Irrevocable letters of credit, in a form acceptable to and approved by the City Attorney, issued
by one or more financial institutions meeting the requirements of Paragraph (3), pledging that
the funds necessary to carry out the completion of the Improvements are on deposit,
guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment
by any creditor of the depositor until released by City. Letters of credit shall guarantee that all
or any portion of the funds available pursuant to the letters of credit will be paid upon the
written demand of City and that such written demand need not present documentation of any
type as a condition of payment, including proof of loss. The duration of any such letter of
credit shall be for a period of not less than one year from the execution of the agreement with
which it is provided and shall state, on its face, that the letter of credit will be automatically
renewed until such time that City authorizes its expiration or until sixty (60) days after City
receives notice from the financial institution of intent to allow expiration of the letter of credit.
5) A lien upon the subdivided property, if City finds that it would not be in the public interest to
require the installation of the Improvements sooner than two (2) years after recordation of the
final map or Tract map for which the Improvements are required. The lien shall provide a
collateral value of three (3) times the estimated cost of the Improvements and shall include
the power of sale of the real property, all buildings and improvements thereon, or that may be
erected upon or made thereto, together with all hereditaments and appurtenances thereunto
belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and
profits thereof. The collateral value of the property shall be established at Subdivider's
expense through an appraisal approved by City.
6) An instrument of credit from an agency of the state, federal or local government, when any
agency of the state, federal, or local government provides at least twenty percent (20%) of
the financing for the Improvements.
2of9 36
7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind
approved for securing deposits of public moneys with City or in favor of City, as specified in
Section 16430 of the California Government Code, deposited, at City's option, with City or a
responsible escrow agent or trust company.
C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the
performance security shall equal one hundred percent (100%) of the estimated cost of
constructing the Improvements, including payment of plan check and permit fees, as estimated by
the City Engineer or a duly authorized representative of the City Engineer. The amount of
Payment security shall equal the amount of the amount of performance security, except as
otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security
shall equal Ten Percent (10%) of the amount of performance security except as otherwise set
forth in Exhibit A. The securities required by this Agreement shall be kept on file with the City
Clerk. The terms of the security documents specified in this Agreement are incorporated into this
Agreement by this reference. If any security is replaced by another approved security, the
replacement shall be filed with the City Clerk and, upon filing, shall be deemed to have been
made a part of and incorporated into this Agreement. Upon filing of a replacement security with
the City Clerk, the former security may be released. The City Engineer shall approve replacement
of security.
D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to
the form of security provided. Administrative fees shall apply to the subdivision (final map, Tract
map or waiver of Tract map) rather than to individual security instruments. The fees shall be paid
separately for each different form and/or source (surety or financial institution) of security initially
submitted and for substitution of securities but shall not be required for submittal of warranty
security if the warranty security is of the same form and from the same source as the
performance security it replaces. Administrative fees for security shall be as follows:
1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and
4) of SECTION 3.B., which require the establishment of evidence of the reliability of the
surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars
($150.00).
2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will
prepare lien agreements and subordination agreements, administer valuation of the real
property and administer the agreements over the life of the lien, all of which require legal
assistance and financial advice, Subdivider shall pay to City an administration fee of One Half
of One Percent (0.5%) of the estimated cost of the improvements secured but not less than
Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00).
3) For other forms of security listed in Section 3 B, above, there will be no administrative fee.
E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory
Improvements shall remain in place until the Participatory Improvements are constructed and
actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost
of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of
Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty
security shall not be required for Participatory Improvements.
Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in
replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit
said cash within 30 days of the date of the written demand from City, City may present a written
demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City
the lesser of: 1) the amount demanded, or 2) the amount of the security.
F. Security shall not expire, be reduced or become wholly or partially invalid for any reason,
including non-payment of premiums, modifications of this Agreement and/or expiration of the time
for performance stated in this Agreement.
G. Security shall be released in the following manner:
3of9 37
1) Performance security shall be released upon the final completion and acceptance or
approval, by the City Council of the Improvements subject to the provisions of Section 10 of
this Agreement.
2) The City Engineer may authorize partial reduction of performance security as work
progresses, upon application by Subdivider. However, no such reduction shall be for an
amount less than Ten Percent (10%) of the total performance security provided for the faithful
performance of the act or work. In no event shall security be reduced below that required to
guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%).
The City Engineer shall not allow more than two partial reductions of security furnished for
any improvement agreement.
3) Participatory Improvement security shall be released upon payment by Subdivider of
Subdivider's share of the cost or estimated cost of the Participatory Improvements.
4) If City receives no notice of recorded claims of lien, labor and materials security shall be
released in full 90 days after final acceptance and/or approval by the City Council, of the
Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision
Map Act shall apply.
5) No security given for the guarantee or warranty of work shall be released until the expiration
of the warranty period and until any claims filed during the warranty period have been settled.
As provided in paragraph 13 of this Agreement, the warranty period shall not commence until
final acceptance of all the work and improvements by the City pursuant to Paragraph 10.
Warranty security not utilized during the warranty period shall be released one year after final
acceptance or approval by the City Council of all Improvements. However, if at the end of the
one-year warranty period, there are one or more outstanding requests by City for
performance of work or provision of materials under the terms of the warranty, warranty
security shall be retained until the outstanding requests are satisfied or until Subdivider has
made other arrangements satisfactory to the City Engineer.
6) City may retain from any security released an amount sufficient to cover costs and
reasonable expenses and fees, including reasonable attorneys' fees.
4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits
required for that phase of work and pay all required fees. Work performed under a permit or permits
shall comply with all provisions of the required permits.
5. Off -site Improvements. When the construction of one or more of the Improvements requires or
necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its
best efforts purchase such real property at a reasonable price. In the event that Subdivider is
unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider
may request in writing that City attempt to acquire such real property. City may, but is not required to,
agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and
Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said
separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%)
of the appraised fair market value of the real property. Any unexpended portion of said advance shall
be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be
paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall
the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate
Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the
Conditions of Approval.
6. Completion of Improvements; Inspection.
6.1 Construction of Improvements. Subdivider shall begin construction of the Improvements within
ninety (90) days and shall complete construction within twelve (12) months after the approval of this
Agreement. Portions of the Improvements may be completed at a later date, as determined by the
City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of
the Improvements within the specified time periods shall constitute cause for City, in its sole
discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise
38
4 of 9
improvement security requirements as necessary to ensure completion of the improvements, and/or
to require modifications in the standards or sequencing of the Improvements in response to changes
in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise
affect the validity of this agreement or Subdivider's obligations hereunder.
6.2 Inspection. Subdivider shall at all times maintain proper facilities and safe access for inspection
of the public improvements by City and to the shops wherein any work is in preparation. Upon
completion of the work, the Subdivider may request a final inspection by the City Engineer or the City
Engineer's authorized representative. If the City Engineer or the designated representative
determines that the work has been completed in accordance with this Agreement, then the City
Engineer shall certify the completion of the public improvements to the City Council. No
improvements shall be finally accepted unless all aspects of the work have been inspected and
determined to have been completed in accordance with the Improvement Plans and City standards
and accepted by the City as described in Paragraph 10 of this Agreement. Subdivider shall bear all
costs of plan check, inspection and certification.
7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to
strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected
by such events will be extended by the period of such events.
8. Time Extension. Subdivider may make application in writing to the City Council for an extension of
time for completion of the Improvements. The City Council, in its sole and absolute discretion, may
approve or deny the request or conditionally approve the extension with additions or revisions to the
terms and conditions of this Agreement.
As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance
to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the
securities shall be sufficient to ensure the performance of and payment for Improvements that remain
incomplete at the time of the extension, and to provide warranty security on completed
Improvements.
9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey
monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act
and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that
the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor
setting the monuments, and intersection monument tie -outs for monuments set in public streets.
10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the
Improvements by City, Subdivider shall submit a request for final approval by City. The request shall
be accompanied by any required certifications from Subdivider's engineers or surveyors, approval
letters from other agencies having jurisdiction over and approval authority for improvements required
by this Agreement or the Conditions of Approval, and any required construction quality documentation
not previously submitted.
Upon receipt of said request, the City Engineer or a duly -authorized representative will review the
required documentation and will inspect the Improvements. If the Improvements are determined to
be in accordance with applicable City standards and specifications, and as provided herein,
obligations required by the Conditions set forth in the Resolution of Approval and this Agreement
have been satisfied, and Subdivider has provided revised plans as required in Paragraph 12,
hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council.
11. Iniury to Improvements. Until such time as the Improvements are accepted by City in accordance
with Paragraph 10, Subdivider shall be responsible for and bear the risk of loss to any of the
improvements constructed or installed. Until such time as all Improvements required by this
Agreement are fully completed and accepted by City, Subdivider will be responsible for the care,
maintenance of, and any damage to such improvements. City shall not, nor shall any officer or
employee thereof, be liable or responsible for any accident, loss or damage, regardless of cause,
happening or occurring to the work or improvements specified in this Agreement prior to the
completion and acceptance of the work or improvements. All such risks shall be the responsibility of
and are hereby assumed by Subdivider.
5of9 39
12. Revisions to Plans. When the Improvements have been inspected and approved by the City
Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the
plans depict the actual Improvements constructed. When necessary revisions have been made, each
separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or
"Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the
improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to
the City Engineer.
13. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one
(1) year, beginning on the date of final acceptance of the Improvements by the City Council, against
any defective work or labor done, or defective materials furnished, and shall repair or replace such
defective work or materials. If within the warranty period any work or improvement or part of any
work or improvement done,furnished, installed, constructed or caused to be done, furnished, installed
or constructed by Subdivider fails to fulfill any of the requirements of this Agreement or the
improvement plans and specifications referred to herein, Subdivider shall without delay and without
any cost to City, repair or replace or reconstruct any defective or otherwise unsatisfactory part or
parts of the work or structure. Should Subdivider fail to act promptly or in accordance with this
requirement, Subdivider hereby authorizes City, at City's sole option, to perform the work twenty (20)
days after mailing written notice of default to Subdivider and to Subidivider's Surety, and agrees to
pay the cost of such work by City. Should City determine that an urgency requires repairs or
replacements to be made before Subdivider can be notified, City may, in its sole discretion, make the
necessary repairs or replacement or perform the necessary work and Subdivider shall pay to City the
cost of such repairs
14. Release of Security. City shall retain and release securities in accordance with the provisions of
Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require
Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may
affect the amount of payment security released.
15. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not
been performed, or commenced and diligently pursued, within sixty (60) days after written notice of
default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of
such performance by City including costs of suit and reasonable attorney's fees incurred by City in
enforcing such obligation. In cases of emergency or compelling public interest, as determined by the
City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall
be deemed waived and all other provisions of this Article shall remain in effect.
16. Iniury to Public Improvements, Public Property or Public Utility Facilities. Subdivider shall replace or
have replaced, or repair or have repaired, as the case may be, all public improvements, public utilities
facilities and surveying or subdivision monuments which are destroyed or damaged as a result of any
work performed under this Agreement. Subdivider shall bear the entire cost of replacement or repairs
of any and all public or public utility property damaged or destroyed by reason of any work done
under this Agreement, whether such property is owned by the United States or any agency thereof, or
the State of California, or any agency or political subdivision thereof, or by City or any public or
private utility corporation or by any combination of such owners. Any repair or replacement shall be to
the satisfaction, and subject to the approval, of the City Engineer.
17. Indemnification.
a. Neither City nor any and all of its officials, employees and agents ("Indemnified Parties") shall be
liable for any injury to persons or property occasioned by reason of the acts or omissions of
Subdivider, its agents or employees in the performance of this Agreement. Subdivider further agrees
to protect and hold harmless Indemnified Parties form any and all claims, demands, causes of action,
liability or loss of any sort, including, but not limited to, attorney fees and litigation expenses, because
of, or arising out of, acts or omissions of Subdivider, its agents or employees in the performance of
this Agreement, including all claims, demands, causes of action, liability, or loss because of, or arising
out of, in whole or in part, the design of construction of the Improvements. This indemnification and
agreement to hold harmless shall extend to injuries to persons and damages or taking of property
resulting from the design or construction of said subdivision, and the public improvements as
provided herein, and in addition, to adjacent property owners as a consequence of the diversion of
waters from the design or construction of public drainage systems, streets and other public
improvements.
40
6 of 9
b. Acceptance by City of the Improvements shall not constitute an assumption by City of any
responsibility for any damage or taking covered by this paragraph. City shall not be responsible for
the design or construction of the subdivision or the improvements pursuant to the approved
Improvement Plans or map, regardless of any negligent action or inaction taken by City in approving
the plans or map, unless the particular improvement design was specifically required by City over
written objection by Subdivider submitted to the City Engineer before approval of the particular
improvement design, which objection indicated that the particular improvement design was
dangerous or defective and suggested an alternative safe and feasible design. Except as may be
provided above, City shall not be liable for any negligence, nonfeasance, misfeasance or
malfeasance in approving, reviewing, checking, or correcting any plans or specifications or in
approving, reviewing or inspecting any work or construction. Nothing contained in this paragraph is
intended to or shall be deemed to limit or waive any protections or immunities afforded by law to City
or any and all of its officials, employees and agents ("Indemnified Parties"), by virtue of city's approval
of the plan or design of the Improvements, including without limitation the protections and immunities
afforded by Government Code Section 830.6. After acceptance of the improvements, Subdivider shall
remain obligated to eliminate any defect in design or dangerous condition caused by the design or
construction defect; however, Subdivider shall not be responsible for routine maintenance. Provisions
of this paragraph shall remain in full force and effect for ten (10) years following the acceptance by
City of the Improvements. It is the intent of this paragraph that Subdivider shall be responsible for all
liability for design and construction of the Improvements installed or work done pursuant to this
Agreement and that city shall not be liable for any negligence, nonfeasance, misfeasance or
malfeasance in approving, reviewing, checking, or correcting any plans or specifications or in
approving, reviewing or inspecting any work or construction. The Improvement Security shall not be
required to cover the provisions of this paragraph.
18. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any
provision of the Conditions of Approval. In the event that any requirement or condition of this
Agreement is inconsistent with or fails to include one or more provisions of the Conditions of
Approval, which document(s) is (are) incorporated herein by reference, the provisions in the
Conditions of Approval shall remain in effect and shall control.
19. Severability. In the event that a court of competent jurisdiction determines that any provision or
provisions of this Agreement are unenforceable, all provisions not so held shall remain in full force
and effect.
20. Subdivider No Agent of City. Neither Subdivider nor any of Subdivider's agents, employees, or
contractors are or shall be considered to be agents of City in connection with the performance of
Subdivider's obligations under this Agreement.
21. General Provisions.
A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent
by registered or certified mail, return receipt requested, to the parties at their respective
addresses indicated hereon. Notices personally delivered shall be effective upon delivery.
Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of
delivery or refusal indicated on the return receipt. Either party may change its address for notices
hereunder by notice to the other given in the manner provided in this subparagraph.
B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the
heirs, executors, administrators, assigns, and successors of the parties hereto.
C. Neither party to this Agreement relies upon any warranty or representation not contained in this
Agreement.
D. This Agreement shall be governed by and interpreted with respect to the laws of the State of
California.
E. In the event of any dispute between the parties with respect to this Agreement, the prevailing
party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing
party.
41
7 of
F. Any failure or delay by either party in asserting any of its rights and remedies as to any default
shall not operate as a waiver of any default or of any such rights or remedies provided for
hereunder.
G. Time is of the essence in the performance of each and every provision of this Agreement.
H. The Recitals to this Agreement are hereby incorporated into and expressly made a part of the
terms of this Agreement.
I. This Agreement constitutes the entire agreement of the parties with respect to the subject matter.
All modifications, amendments, or waivers of the terms of this Agreement must be in writing and
signed by the appropriate representatives of the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first
written above.
CITY: City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
760/777-7075
Jon McMillen, City Manager
ATTEST:
Monika Radeva, City Clerk
Sunrise LQ, LLC, a Delaware limited liability company
By:
Print Name:
Title:
By:
Print Name:
Title:
Reviewed and Approved:
Date
Date
Date
Bryan McKinney, P.E., City Engineer Date
Approved as to Form:
William H. Ihrke, City Attorney
Date
8of9 42
Exhibit A
SECURITY — TRACT MAP NO. 38188
Improvements designated as "Participatory" have been or will be constructed by others. Security for
Participatory Improvements shall remain in place indefinitely until called upon or released by City.
Monumentation security shall guarantee performance of or payment for the work and shall be utilized or
released as specified in Chapter 4, Article 9 of the Subdivision Map Act.
As elements of the work are completed, Subdivider may request a maximum of two partial releases of
performance security. Partial releases shall be for not less than ten percent (10%) of the total
performance security for the Tract and shall not reduce total performance security below the amount
necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases
of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer.
Requests for partial releases, setting forth in detail the amount of work completed and the value thereof,
shall be made in writing to the City Engineer.
Labor & materials security shall remain in place until 90 days after all required Tract improvements are
complete and accepted by the City Council.
Improvement Description Performance
Labor & Materials
Grading
$
100,070
$ -
Street
$
663,633
$ -
Storm Drain
$
107,930
$ -
Signing & Striping
$
13,000
Water
$
428,605
$ -
Sewer
$
146,595
$ -
Dry Utilities
$
175,500
$ -
Landscaping
$
529,950
$ -
Monumentation
$
15,000
$ -
Totals
$
2,180,283
$ -
Standard 10% Contingency
$
218,028
$ -
Professional Fees, Design 10%
$
218,028
$ -
Professional Fees, Const 10%
$
218,028
$ -
Bond Amount
$
2,834,367
$ -
9of9 43
CONSENT CALENDAR ITEM NO. 5
City of La Quinta
CITY COUNCIL MEETING October 18, 2022
STAFF REPORT
AGENDA TITLE APROVE PURCHASE OF SIX FLEET VEHICLES FROM PARADISE
CHEVROLET DEALERSHIP
RECOMMENDATION
Approve the purchase of six fleet vehicles from Paradise Chevrolet; and
authorize the City Manager to execute the purchase agreement.
EXECUTIVE SUMMARY
• In June 2022, Council approved the fiscal year 2022/23 budget which
included $400,000 for fleet replacement.
• It has been determined that the overall cost to the City will be lower if
the vehicles are purchased rather than leased.
• Paradise Chevrolet has six vehicles available (Attachment No. 1).
Sourcewell, and three local dealerships could not provide a quote due to
lack of inventory.
FISCAL IMPACT
Funds are available in the Vehicles, Purchased account 501-0000-71031 for six
vehicles for a total cost of $314,190.
501-0000-71031
2023 Chevrolet 2500 Double Cab SRW Utility Bed
$66,469.00
501-0000-71031
2023 Chevrolet 2500 Double Cab SRW Utility Bed
$66,469.00
501-0000-71031
2022 Chevrolet Colorado Crew Cab LT
$36,563.00
501-0000-71031
2022 Chevrolet Colorado Crew Cab LT
$36,563.00
501-0000-71031
2022 Chevrolet Colorado Crew Cab LT
$36,563.00
501-0000-71031
2022 Chevrolet 3500 Reg Cab DRW Stake Bed
$71,563.00
Total
$314,190.00
45
BACKGROUND/ANALYSIS
Performing deferred and preventive maintenance on our growing and aging
infrastructure requires a versatile maintenance crew. Our crews are tasked with
work requests at several different locations Citywide that require an array of
tools and supplies to make the necessary repairs. The condition of the current
fleet hinders our team's abilities to perform at their highest level. The Public
Works Maintenance and Operations Division requires work trucks that can haul
heavy equipment and be stocked with ample tools and supplies. The two 2500
utility bed trucks will be assigned to the facilities division. The 3500 stake bed
truck with the lift gate will be assigned to the parks and lighting and landscape
(L&L) division. One Colorado truck will be assigned to facilities/fleet and two
assigned to code compliance.
Eight vehicle leases will expire this fiscal year. There is a nation-wide shortage
of vehicles that require upfits. Staff located six vehicles with the specifications
the City requires at Paradise Chevrolet in Temecula. In compliance with the
City's purchasing policy, a select source justification (Attachment 2) has been
completed because Sourcewell and three surrounding dealerships were unable
to provide a quote for this bundle of trucks due to lack of inventory.
IAA I cRNHTIVE!
Staff does not recommend an alternative action.
Prepared by: Tony Ulloa, Deputy Director
Approved by: Bryan McKinney, Public Works Director/City Engineer
Attachments: 1. Paradise Quote and Specifications
2. Select Source Justification form
ER
ATTACHMENT 1
The City of La Quinta is requesting a quote for listed vehicles.
The quote must include the following:
1. Full Purchase Price of Vehicle
2. Vehicle Specifications (Attached)
3. One Additional Key Per Unit (Three Total)
4. Tax Fee
5. Exempt Plates & Tire Fee
6. Delivery to The City of La Quinta
Unit Price Each
2022 Chevy Reg Cab 3500 URW Stake Bed Lift Gate
5
71,563.00
2023 Chevy Double Cab 2500 SRW Utility Bed
66,469.00
2023 Chevy Double Cab 2500 SRW Utility Bed
$
66,469.00
2022 Chevy Colorado Crew Cab Short Bed LT
$
36,563.00
2022 Chevy Colorado Crew Cab Short Bed LT
$
36,563,00
2022 Chevy Colorado Crew Cab Short Bed LT
$
36,563.00
Total
$
314,190.00
Name of Business: Paradise Chevrolet Cadillac
27350 YNEZ RD
TEMECULA, CA 92591
(951) 699-2699
Authorized
Agent: Print: RIC:HARD MCGRATH
Sign: APPROVED
Date: By Rich McGrath at 10:28 am, Oct 03, 2022
EVA
Paradise Chevrolet Cadillac
RICHARD MCGRAT14
Paradise Chevrolet Cadillac
27360 YNEZ RD
TEMECULA, CA 92591
Phone: (951)699-2699
Buyer:
Deal #:
233801
CITY OF LA QWNTA
Deal Date:
0912912022
78109 AVENUE 52
LA QUINTA,CA 92253
Print Time:
08:40am
Home #: (760) 777-7025
Cell #: (760) 702-0609
Salesperson: RICHARD MCGRATH
E-Mail: tulloadblaquintaca.gov
New
v
Vehicle
Used
Stock #:
Description:
VIN:
Mileage:
Demo
F22243
2022 CHEVROLET TRUCK SILVERADO 3500
1GB3WRE70NF253138
57
Trade
INCLUDING 1600LB LIFTGATE AND TWO 48" TOOLBOXES
Sale Price:
$
65,200.00
Total Aftermarkets:
$
0.00
Service Agreement:
$
0.00
Maintenance Agreement:
$
0.00
GAP Insurance:
$
0.00
Total Trade Allowance:
$
0.00
Trade Difference:
$
65,200.00
-
Y
Documentary Fee:
$
85.00-
State 8_ Local Taxes:
$
5,712.44
Total License and Fees:
$
40.50
Total Cash Price:
$
71,037.94
•
Total Trade Payoff:
$
0.00
Delivered Price:
$
71,037.94
Cash Down Payment
$
0.00
_
Unpaid Balance:
$
71,037.94
Paradise Chevrolet Cadillac
RICHARD MCGRATH
Paradise Chevrolet Cadillac
27360 YNEZ RD
TEMECULA,CA 92591
Phone: (951) 699-2699
Buyer:
Deal #: 233793
CITY OF LA QUINTA
Deal Date: 09/29/2022
78109 AVENUE 52
LA QUINTA, CA 92253
Print Time: 10:01am
Home #: (760) 777-7026
Cell #: (760) 702-0609
Salesperson:
RICHARD MCGRATH
E-Mail: tulloa la uintaca. 0V
New
Vehicle
Used
Stock #:
Description:
VTN:
Mileage:
Demo
M23025
2023 CHEVROLFT
TRUCK SILVERAD0 2500
50
Trade
Sale Price:
$
61,000.00
Total Aftermarkets:
$
0.00
Service Agreement:
$
0.00
Maintenance Agreement:
$
0.00
GAP Insurance:
$
0.00
Total Trade Allowance:
$
0.00
Trade Difference:
$
61,000.00
•
Documentary Fee:
$
85.00
!r- w
State B Local Taxes:
$
5,344.94
Total License and Fees:
$
38.75
Total Cash Price:
$
66,468,69
Total Trade Payoff:
$
HA0
Delivered Price:
$
66,468.69.-
Cash Down Payment
$
0.00
Unpaid Balance:
$
66,468.69-
m
Wei
Paradise Chevrolet Cadillac
RICHARD MCGRATH
Paradise Chevrolet Cadillac
27360 YNEZ RD
TEMECULA, CA 92591
Phone: (951) 699-2699
Buyer:
Deal #:
233804
CITY OF LA QUINTA
Deal Date:
09j2912022
78109 AVENUE 52
LA QUINTA,CA 92253
Print Time:
12:31pm
Home #: (760) 777-7026
Cell #: (760) 7024)6C9
Salesperson: RICHARD MCGRATH
E-Mail: tulIaa(6la(jwnLaca.cjov
New
v
Vehicle
Used
Stock #:
Description:
VIN:
Mileage:
Demo
T221107
2022 CHEVROLET TRUCK COLORADO
1GCGSCEA8N1291103
Trade
V6 COLORADO CREW CAB
Sale Price:
$
33,500.00
Total ArLermarkets:
$
0.00
Service Agreement:
$
0.00
Maintenance Agreement:
$
0.00
GAP Insurance:
$
0.00
Total Trade Allowance:
$
0.00
Trade Difference:
$
33,500.00
Documentary Fee:
$
85.00
State & Local Taxes:
$
2,938.69
Total License and Fees:
$
38.75
Total Cash Price:
$
36,562.44
Total Trade Payoff:
$
0.00
Delivered Price:
$
36,562.44
Cash Down Payment
$
0.00
Unpaid Balance:
$
36,562.44
50
ta Qa�tra
SELECT/SOLE SOURCE JUSTIFICATION
ATTACHMENT 2
Vendor: Paradise Chevrolet
CALIFORNIA
Select/Sole Source purchases may be made in a non-competitive manner only when in the best
interest of the City and when the price is considered reasonable. Attach this form and other
supporting documents if available, to the purchase Requisition.
Complete responses must be provided for all of the following items.
A. THE PURCHASE REQUEST IS RESTRICTED TO ONE VENDOR FOR THE REASONS STATED BELOW:
1. Why is the purchase of goods or services restricted to this vendor?
Explain why the purchase cannot be competitively bid.
Examples of Single/Sole Source procurements include, but are not limited to:
Compatibility: The commodity or service matches existing brand of equipment for
compatibility.
Replacement Part: The item is a replacement part for a specific brand of existing
equipment.
Emergency: URGENT NEED for the item or service does not permit soliciting competitive
bids.
Due to the shortage of new vehicles nation wide, procurements biggest challenge is
finding available inventory. Paradise Chevrolet has the six vehicles we need and is willing
to place them on reserve for the City of La Quinta for purchase.
2. What market research was conducted to substantiate no competition, including evaluation of
other items considered?
Provide a narrative of your efforts to identify other similar goods/services, including a summary
of how the department concluded that such alternatives are either inappropriate or unavailable.
The names and addresses of suppliers contacted and the reasons for not considering them must
be included OR an explanation of why the survey or effort to identify other goods/services was
not performed.
Sourcewell the government purchasing agency does not have these vehicles available
and could not provide a quote, Additionally, three local dealerships could not provide a
quote for the six vehicles.
B. PRICE ANALYSIS:
3. How was the price offered determined to be fair and reasonable?
Explain what the basis was for comparison. For example, if the item/service has been purchased
in the past, compare historical pricing.
Paradise Chevrolet has provided prices that are comparable to historical pricing for these
types of vehicles.
P pared By
Approved By
Date
Sole or Select Source: Defined as any contract entered into without a competitive process, based on a justification that only one known source exists or that only one
single supplier can fulfill the requirements. The requesting department is responsible for supplying written justification, approved by the department director or
designee with signing authority for these purchases. 51
S:\100 ADMINISTRATION\107 Forms & Templates - General Citywide\Finance
52
CONSENT CALENDAR ITEM NO. 6
City of La Quinta
CITY COUNCIL MEETING: October 18, 2022
STAFF REPORT
AGEND/ TITLE: ADOPT ORDINANCE NO. 603 ON SECOND READING
APPROVING ZONING ORDINANCE AMENDMENT 2022-0002 AND ZONE
CHANGE 2022-0003; CEQA: THE PROJECT IS EXEMPT FROM ENVIRONMENTAL
REVIEW PURSUANT TO SECTION 15061 (b)(3), COMMON SENSE EXEMPTION.
LOCATION: CITY-WIDE
0 Cox
Adopt Ordinance No. 603 on second reading.
EXECUTIVE SUMMARY
• On October 4, 2022, Council introduced Ordinance No. 603 for first reading
to approve Zoning Ordinance Amendment 2022-0002 and Zone Change
2022-0003.
BACKGROUND/ANALYSIS
On October 4, 2022, Council introduced Ordinance No. 603 for first reading to
approve Zoning Ordinance Amendment 2022-0002 and Zone Change 2022-
0003.
Zoning Text Amendments, Exhibit A to Ordinance No. 603
Proposed changes to Title 9 include corrections of code inconsistencies,
mistakenly deleted sections, unclear language discovered since previous code
updates, and allowing additional development flexibility. Changes include the
following:
1. Allowance for Commercial Tourist Homes in Village Commercial zone.
a. Definition of Commercial Tourist Home was added, which reads:
"Commercial Tourist Home" means a unit located on a parcel size
between 5,000 square feet and 10,000 square feet that is not
occupied by an owner or manager and that is rented in its entirety
to transient guests for a period of thirty (30) consecutive calendar
days or less, subject to Chapter 3.24 Transient Occupancy Tax.
b. Parking regulations were added for this use, consistent with hotel
parking.
53
c. Added as a permitted use with a Conditional Use Permit in the
Village Commercial zone. These project applications will come
before the Planning Commission. Commercial Tourist Homes are
intended for smaller parcels within the Village to allow for short
term overnight stays.
2. Allow for live/work units in mixed use areas to consist of one unit with
a commercial use. Definition of Live/Work Unit was added, which reads:
"Live/Work Unit" is a single unit consisting of both a commercial/office
and a residential component that is occupied by the same resident. The
live/work unit shall be the primary dwelling of the occupant. " Staff
recommends adding that the unit must "comply with all requirements of
the California Building Code".
3. Allow a height exemption for cell towers located within Major Community
Facilities zones that are within Image Corridors to help increase cell
service in the City.
4. Clean up density language for High Density Residential Zone to be
consistent with recently changed Affordable Housing Overlay
regulations.
5. Correct an incorrect code section cross reference in the appeals section.
6. Revise multifamily residential definition to allow for multifamily to be
projects with two (2) or more units, rather than a minimum three (3)
units.
Zoning Maps - Exhibit B to Ordinance No. 603
Staff has been contacted by property owners in two instances regarding the
zoning designation of their properties. In the first instance, the properties
identified with Assessor Parcel Numbers (APNs) 766-110-006 and 766-110-
008, it was found that the properties were inadvertently included as part of
the Coachella Valley Water District (CVWD) recharge ponds and mapped as
Major Community Facilities during the last General Plan Update in 2012;
however, the property is not a part of the recharge facility and is privately
owned. It is proposed to be reverted back to its original designation of Low
Density Residential. In the second instance, a small property within Rancho
Santana (APN: 779-370-005) was proposed to be used as retention and was
designated as Parks and Recreation land use in the last General Plan update;
however, that area is no longer needed to function as retention and is
proposed to be reverted back to low density residential, which was confirmed
by CVWD.
54
On October 4, 2022, Council adopted Resolution No. 2022-037 approving
General Plan Amendment 2022-0001 reverting the zoning designation for the
above mentioned three parcels.
ENVIRONMENTAL REVIEW
The Design and Development Department has determined that the project is
exempt from environmental review pursuant to Section 15061 (b)(3) of CEQA,
Common Sense Exemption, in that it can be seen with certainty that the
project would not cause any adverse impacts on the environment.
AGENCY AND PUBLIC REVIEW
Council Public Notice
This project was advertised in The Desert Sun newspaper on September 23,
2022. Written materials distributed during the public hearing were
incorporated in the October 4, 2022, agenda packet and the project file. Any
written comments received will be handed out at the City Council meeting.
Planning Commission Review
At its regular meeting of September 13, 2022, the Planning Commission
recommended approval of the entire project, with the following recommended
revision:
- Change "Tourist Commercial Homes" to 'Village Hospitality Homes"
throughout all of the proposed code changes, to avoid confusion with
"Tourist Commercial" zoning district. If Council accepts this
recommended revision, the final version will reflect this change.
Prepared by: Laurie McGinley, Deputy City Clerk
Approved by: Jon McMillen, City Manager
Attachment: 1. Code Change Matrix
55
ATTACHMENT 1
7K/bpD
I nadver t ent I y zoned pr i vat e
Ordinance 603
rr or s- Pro er t near CVV�D onds Kel se r o er t and Ret ent i on basi n I of i n Rancho
p Y p Y p p Y)
r o er t not W t hi n CVVV onds as
p p Y p
Exhibit B
Reso 2022-037
Sant ana ( Pedal i no pr oper t y)
IVb p
Comruni t y Faci I i t i es
Exhibit
Assist rracr o cell f aci I i t i es to
have rror e ar eas t o I ocat e t o het p
Ordinance 603
1 n-a e Cor r i dor r educt i ons f or cel I t ower s i n IVb' or Comruni t y Faci I i t i es zones
9. 170
i ncr ease cel I ser vi ce
Exhibit A
AI 1 ow f or vacation/tourist unit i n
VC area on 1/ 4 acre I of s.
9. 80. 020
Add use t o par ki ng r egs consistent
Ordinance 603
9. 150. 070
W t h hot el use.
Exhibit A
Vi I I aqe Comer ci al Tour i st Homes al I owance
9.280.030
Add def i ni t i on.
Ordinance 603
Language r of er r i ng t o AHO needs t o
Exhibit A
CI can up: densi t y I an ua e f or RH Zone
9. 30. 070
change based on new AHO r e s
Correct the cross reference to public hearings
Ordinance 603
Correction: Crossreference in Appeals section
9.200.110
to the correct number.
Exhibit A
Pr ovi de al I owance f or one uni t
Ordinance 603
W t h comer ci al use on I of s t hat
Exhibit A
Li ve VA6r k Uni t s i n M xed Use Ar eas
9. 140. 090
are less than 1/ 2 acre in size
a
a
n
3
m
Z
56
ORDINANCE NO. 603
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, AMENDING
VARIOUS SECTIONS OF TITLE 9 OF THE LA
QUINTA MUNICIPAL CODE AND AMENDING THE
ZONING MAP RELATED TO CLEAN UP ITEMS
ZONING ORDINANCE AMENDMENT 2022-0002
ZONE CHANGE 2022-0003
WHEREAS, the City Council of the City of La Quinta, California did, on
October 4, 2022, hold a duly noticed public hearing for review of a City -
initiated request of Zoning Ordinance Amendment 2022-0002 and Zone
Change 2022-0003 to amend various sections of Title 9 of the La Quinta
Municipal Code and the La Quinta Zoning Map; and
WHEREAS, previous to said Public Hearing, the Planning Commission
of the City of La Quinta did, on September 13, 2022, adopt Planning
Commission Resolution No. 2022-0022 recommending the City Council adopt
said code amendments, with a recommendation to revise "Tourist Commercial
Homes" to "Village Hospitality Home"; and
WHEREAS, the Design and Development Department published a public
hearing notice for this request in The Desert Sun newspaper on September
23, 2022, as prescribed by the Municipal Code; and
WHEREAS, Title 9 of the Municipal Code contains the chapters that
address permitted uses, development standards, development review and
permitting procedures; and
WHEREAS, the proposed zoning text amendments and zone change are
necessary to clean up development process and standards; and
WHEREAS, the proposed zoning text amendments and zone change are
necessary to implement the General Plan 2035 adopted by the City Council at
their regular meeting on February 19, 2013; and
WHEREAS, at said public hearing, upon hearing and considering all
public testimony and arguments, if any, of all interested persons wanting to
be heard, the City Council did make the following mandatory findings to justify
adoption of said Zoning Ordinance Amendment, enclosed as Exhibit A, and
incorporated herewith by this reference:
57
Ordinance No. 603
Amendments to Title 9 and Zoning Map
Adopted: , 2022
Page 2 of 6
1. Consistency with General Plan
The code amendment is consistent with the goals, objectives and
policies of the General Plan. The proposed amendments are supported
by Policy LU-1.2 for land use decisions to be consistent with General
Plan policies and programs and uphold the rights and needs of property
owners and the public; and Program LU-3.1.a, to review land use
designations for changes in the community and marketplace.
2. Public Welfare
Approval of the code amendment will not create conditions materially
detrimental to the public health, safety and general welfare. The
amendment streamlines the development review process and clarifies
language in the municipal code and does not incorporate any changes
that affect the regulation and/or provision of public services, utility
systems, or other foreseeable health, safety and welfare considerations.
Zone Change 2022-0003
WHEREAS, at said Public Hearing, upon hearing and considering all
testimony and arguments, if any, of all interested persons desiring to be
heard, the City Council did make the following mandatory findings to justify
approval of said Zone Change [Exhibit B]:
1. Consistency with General Plan. The Zone Change is consistent with the
goals, objectives and policies of the general plan, as it fixes
inconsistencies that are existing.
2. Public Welfare. Approval of the Zone Change will not create conditions
materially detrimental to the public health, safety and general welfare,
insofar as it will not make significant changes of use throughout the
City's Zoning Ordinance.
3. Land Use Compatibility. The new zoning is compatible with the zoning
on the affected properties, as it changes the land uses to be consistent
with their intended use.
4. Property Suitability. The new zoning is suitable and appropriate for the
affected properties, as it fixes inconsistencies.
5. Change in Circumstances. Approval of the Zone Change is warranted
because it fixes inconsistencies and cleans up areas that require it.
Ordinance No. 603
Amendments to Title 9 and Zoning Map
Adopted: , 2022
Page 3 of 6
NOW, THEREFORE, the City Council of the City of La Quinta does
ordain as follows:
SECTION 1. Title 9 shall be amended as written in "Exhibit A" attached
hereto.
SECTION 2. The proposed zone text amendment has complied with the
requirements of "The Rules to Implement the California Environmental Quality
Act of 1970" (CEQA) as amended (Resolution 83-63). The zone text
amendments are consistent with the previously approved findings of the
General Plan 2035 EIR (Environmental Assessment 2012-622) as the
proposed amendments implement the goals, policies, and programs of the
General Plan.
SECTION 3. That the City Council does hereby approve Zoning
Ordinance Amendment 2022-0002, as set forth in attached "Exhibit A,"
incorporated herewith by this reference, for the reasons set forth in this
Ordinance.
SECTION 4. That the City Council does hereby approve Zone Change
2022-0003, changing land use designations to Low Density Residential (LDR)
for Assessor Parce Numbers 776-110-006, 776-110-008, and 779-370-005,
as set forth in attached "Exhibit B," incorporated here with by this reference,
for the reasons set forth in this Ordinance.
SECTION 5. EFFECTIVE DATE: This Ordinance shall be in full force and
effect thirty (30) days after its adoption.
SECTION 6. POSTING: The City Clerk shall, within 15 days after passage
of this Ordinance, cause it to be posted in at least three public places
designated by resolution of the City Council, shall certify to the adoption and
posting of this Ordinance, and shall cause this Ordinance and its certification,
together with proof of posting to be entered into the permanent record of
Ordinances of the City of La Quinta.
SECTION 7. CORRECTIVE AMENDMENTS: The City Council does
hereby grant the City Clerk the ability to make minor amendments and
corrections of typographical or clerical errors to "Exhibit A" to ensure
consistency of all approved text amendments prior to the publication in the La
Quinta Municipal Code.
59
Ordinance No. 603
Amendments to Title 9 and Zoning Map
Adopted: , 2022
Page 4 of 6
SECTION 8. SEVERABILITY: If any section, subsection, subdivision,
sentence, clause, phrase, or portion of this Ordinance is, for any reason, held
to be invalid or unconstitutional by the decision of any court of competent
jurisdiction, such decision shall not affect the validity of the remaining portions
of this Ordinance. The City Council hereby declares that it would have adopted
this Ordinance and each and every section, subsection, subdivision, sentence,
clause, phrase, or portion thereof, irrespective of the fact that any one or more
section, subsections, subdivisions, sentences, clauses, phrases, or portions
thereof be declared unconstitutional.
PASSED, APPROVED and ADOPTED, at a regular meeting of the La
Quinta City Council held this October 18, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
MONIKA RADEVA, City Clerk
City of La Quinta, California
m
Ordinance No. 603
Amendments to Title 9 and Zoning Map
Adopted: , 2022
Page 5 of 6
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
61
Ordinance No. 603
Amendments to Title 9 and Zoning Map
Adopted: , 2022
Page 6 of 6
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE) ss.
CITY OF LA QUINTA )
I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby
certify the foregoing to be a full, true, and correct copy of Ordinance No. (enter
number) which was introduced at a regular meeting on the (date) day of
(month), (year), and was adopted at a regular meeting held on the (date) day
of (month), (year), not being less than 5 days after the date of introduction
thereof.
I further certify that the foregoing Ordinance was posted in three places within
the City of La Quinta as specified in the Rules of Procedure adopted by City
Council Resolution No. 2022-027.
MONIKA RADEVA, City Clerk
City of La Quinta, California
DECLARATION OF POSTING
I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby
certify that the foregoing ordinance was posted on , pursuant
to Council Resolution.
MONIKA RADEVA, City Clerk
City of La Quinta, California
62
ORDINANCE NO. 603, EXHIBIT A, ADOPTED: OCTOBER 18, 2022
9.30.070 RH High Density Residential District.
A. Purpose. To provide for the development and preservation of medium to high density neighborhoods
(twelve (12) to sixteen (16) units per acre) with one (1)- to three (3)-story single-family attached dwellings
and one (1)- to three (3)-story townhome and multifamily dwellings.
B. Permitted Uses. Chapter 9.40 lists permitted land uses.
C. Development Standards. Chapter 9.50 provides development standards.
Chapter 9.50 contains additional details and illustrations regarding development standards.
(Ord. 550 § 1, 2016; Ord. 512 § 1, 2013; Ord. 325 § 1, 1998; Ord. 284 § 1, 1996)
(Supp. No. 2)
Created: 2022-07-20 15:42:44 [EST]
Page 1 of 1
63
9.80.020 Table of permitted uses.
A. Uses and Structures Permitted. Table 9-5, Permitted Uses in Nonresidential Districts, following, specifies
those uses and structures which are permitted within each nonresidential district. The letters in the columns
beneath the district designations mean the following:
1. "P": Permitted as a principal use within the district.
2. "A": Permitted only if accessory to the principal use on the site.
3. "C": Permitted as a principal or accessory use if a conditional use permit is approved.
4. "W: Permitted if a minor use permit is approved.
5. "T": Permitted as a temporary use only.
6. "V: Prohibited in the district.
7. "S": Permitted under a specific plan.
B. Uses Not Listed in Table. Land uses which are not listed in Table 9-5 are not permitted unless the planning or
the planning commission determines that such use is within one (1) of the permitted use categories listed
(e.g., principal use, conditional use, etc.) in accordance with Section 9.20.040.
Table 9-5 Permitted Uses in Nonresidential Districts
P = Permitted use
Y
A = Accessory use
a
o
C = Conditional use permit
`°
t
M = Minor use permit
v
°
T= Temporary use permit
o
E
E
E
E
Ln
�
v
}
L
X= Prohibited use
an
r-
30
30
z
°
p
Land Use
CR
CP
CC
CN
CT
CO
MC
VC
Retail Uses
Retail stores under 10,000 sq. ft. floor area per business
P
P
P
P
P
P
X
P
Retail stores', 10,000-50,000 sq. ft. floor area
P
P
P
P
X
X
X
P
Retail stores', over 50,000 sq. ft. floor area
P
C
M
X
X
X
X
X
Food, liquor and convenience stores under 10,000 sq. ft.
P
A
P
P
A
A
X
P
floor area, open less than 18 hours/day'
Food, liquor and convenience stores under 10,000 sq. ft.
M
X
M
M
M
X
X
M
floor area, open 18 or more hours/day'
Plant nurseries and garden supply stores, with no
P
X
P
P
X
X
X
P
propagation of plants on the premises, subject to Section
9.100.110 (Outdoor storage and display)
Showroom/catalog stores, without substantial on -site
P
P
P
X
X
X
X
X
inventory
General Services
Barbershops, beauty, nail and tanning salons and similar
I P
A
P
P
I P
A
X
P
uses
(Supp. No. 2)
Created: 2022-07-20 15:42:46 [EST]
Page 1 of 6
64
Miscellaneous services such as travel services, photo and
video services, shoe repair, appliance repair, and similar
uses
P
A
P
P
P
A
X
P
Laundromats and dry cleaners, except central cleaning
plants
P
X
P
P
P
X
X
M
Printing, blueprinting and copy services
P
P
P
P
P
P
X
P
Pet grooming —without overnight boarding
P
X
P
P
P
X
X
P
Office and Health Services
Banks
P
X
P
P
P
P
X
P
General and professional offices
P
P
P
P
P
P
P
P
Medical offices —physicians, dentists, optometrists,
chiropractors and similar practitioners, 3 or fewer offices
in one building
P
P
P
P
P
P
X
P
Medical centers/clinics—four or more offices in one
building
P
X
P
C
X
P
X
P
Surgicenters/medical clinics
P
P
P
C
X
P
X
X
Hospitals
C
X
X
I X
I X
X
C
X
Convalescent hospitals
C
X
C
X
X
X
C
X
Veterinary clinics/animal hospitals and pet boarding
(indoor only)
M
M
M
M
X
X
X
M
Dining, Drinking and Entertainment Uses
Restaurants, other than drive -through
P
A
P
P
P
X
A
P
Restaurants, drive -through
P
A
P
X
P
X
X
X
Restaurants, counter take-out with ancillary seating,
such as yogurt, ice cream, pastry shops and similar
P
P
P
P
P
X
A
P
Bars and cocktail lounges
M
M
I M
M
M
X
X
M
Dance clubs and nightclubs
C
C
C
X
C
X
X
C
Dancing or live entertainment as an accessory use
A
A
A
A
A
X
X
A
Theaters, live or motion picture
P
X
M
M
M
X
A
M
Tobacco shops without onsite smoking, as per the
provisions of the Heath and Sanitation Code
P
X
P
P
A
X
X
P
Cigar lounges, hookah bars, and similar uses with onsite
smoking, as per the provisions of the Health and
Sanitation Code
M
X
M
M
A
X
X
M
Recreation Uses
Bowling alleys
P
X
P
X
P
X
X
C
Pool or billiard centers as a principal use
C
C
C
X
C
X
X
C
Pool or billiard tables as accessory use (3 tables or less)
A
A
A
A
A
A
X
A
Game machines as an accessory use
A
A
A
A
A
A
X
A
Golf courses and country clubs (see GC district permitted
uses, Chapter 9.120)
X
X
X
X
A
X
X
X
Driving range unlighted
P
A
C
X
P
A
P
X
Tennis clubs or complexes
C
A
C
X
X
A
C
X
(Supp. No. 2)
Created: 2022-07-20 15:42:46 [EST]
Page 2 of 6
65
Health clubs, martial arts studios, and dance studios,
5,000 sq. ft. floor area or less
P
P
P
P
P
P
P
P
Health clubs, martial arts studios, and dance studios,
over 5,000 sq. ft. floor area
M
M
M
M
M
M
M
M
Libraries
P
P
P
P
P
P
P
P
Museum
P
P
P
P
P
P
P
P
Arts and crafts studios, including classes
P
P
P
P
P
P
P
P
Parks, unlighted playfields and open space
P
P
P
P
P
P
P
P
Lighted playfields
X
X
X
X
X
X
C
C
Bicycle, equestrian and hiking trails
P
P
P
P
P
P
P
P
Indoor pistol or rifle ranges
X
C
X
X
X
X
X
X
Indoor or outdoor commercial recreation centers
M
M
M
M
M
M
X
M
Ice skating rinks
M
M
M
X
M
X
M
X
Assembly Uses
Lodges, union halls, social clubs and community centers
P
P
P
P
X
X
P
P
Churches, temples and other places of worship
M
M
M
M
X
M
X
M
Mortuaries and funeral homes
M
M
M
X
X
X
X
X
Public and Semipublic Uses
Fire stations
P
P
P
P
P
P
P
P
Government offices and police stations
P
P
P
P
P
P
P
P
Communication towers and equipment (freestanding,
new towers) subject to Chapter 9.170
C
C
C
C
C
C
C
C
Communication towers and equipment (co -location,
mounted to existing facility) subject to Chapter 9.170
M
M
M
M
M
M
M
M
Electrical substations
X
M
X
X
X
X
M
X
Water wells and pumping stations
P
P
P
P
P
P
P
P
Reservoirs and water tanks
X
X
X
X
X
X
P
X
Public flood control facilities and devices
P
P
P
P
P
P
P
P
Colleges and universities
C
M
X
X
X
M
C
C
Vocational schools, e.g., barber, beauty and similar
M
C
C
X
X
C
C
C
Private elementary, intermediate and high schools
C
C
C
C
C
C
C
C
Helicopter pads
X
X
X
X
C
X
C
X
Public or private kennels and animal shelters (with
indoor or outdoor pet boarding)
X
C
X
X
X
X
C
X
Residential, Lodging and Child Daycare Uses
Existing single family home
X
X
X
X
X
X
X
P
Townhome and multifamily dwelling as a primary use','
C
C
C
C
C
C
X
C
Residential as an accessory use, e.g., caretaker
residences per Section 9.100.160
M
M
M
M
M
M
M
M
Child daycare facilities, centers and preschools as a
principal use, subject to Section 9.100.240 (also see
Accessory Uses)
M
M
M
M
X
M
M
M
Senior group housing
X
X
X
X
X
X
X
M
(Supp. No. 2)
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Page 3 of 6
66
Rooming and boarding houses
X
X
X
X
X
X
X
M
Single room occupancy (SRO) hotels, subject to Section
9.100.250
C
X
X
X
X
X
X
X
Emergency shelters
P
P
P
P
P
P
P
X
Transitional shelters for homeless persons or victims of
domestic abuse
C
X
X
X
X
X
C
X
Single-family residential
X
X
X
X
X
X
X
X
Mixed -use projects subject to Section 9.110.120
P
P
P
P
P
P
X
P
RV rental parks and ownership/membership parks
X
X
X
X
M
X
X
X
Resort residential, subject to Section 9.60.310
S
X
C
X
P
X
X
P
Hotels and motels
P
X
P
X
P
X
X
P
Village Hospitality Home
X
X
X
X
X
X
X
C
Timeshare facilities, fractional ownership, subject to
Section 9.60.280
P
X
P
X
P
X
X
P
Automotive, Automobile Uses'
Golf cart, neighborhood electric vehicle (NEV), and
electric scooter sales
P
P
P
M
X
X
X
M
Automobile service stations, with or without minimart
subject to Section 9.100.230
C
C
C
C
X
X
X
C
Car washes
M
M
M
X
X
X
X
X
Auto body repair and painting; transmission repair
X
I C
X
I X
I X
X
I X
X
Auto repair specialty shops, providing minor auto
maintenance: tire sales/service, muffler, brake, lube and
tune-up services
C
C
C
X
X
X
X
X
Auto and motorcycle sales and rentals
M
M
X
X
X
X
X
X
Used vehicle sales, not associated with a new vehicle
sales facility, as per Section 9.100.260
C
C
X
X
X
X
X
X
Truck, recreation vehicle and boat sales
C
C
X
X
X
X
X
Auto parts stores, with no repair or parts installation on
the premises
P
P
P
P
X
X
X
P
Auto or truck storage yards, not including dismantling
X
C
X
X
X
X
X
X
Private parking lots/garages as a principal use subject to
Chapter 9.150, Parking
C
C
C
X
C
C
X
C
Warehousing and Heavy Commercial Uses'
Wholesaling/distribution centers, general warehouses
with no sales to consumers
C
P
X
X
X
X
X
X
Mini -storage
X
X6
X
X
X
X
X
X
Lumber yards, outdoor (see retail stores for indoor
lumber sales)
X
M
X
X
X
X
X
X
Pest control services
M
P
X
X
X
X
X
X
Contractor offices, public utility and similar
equipment/storage yards
X
M
X
X
X
X
P
X
Central cleaning or laundry plants
X
X
X
X
A
X
X
X
(Supp. No. 2)
Created: 2022-07-20 15:42:46 [EST]
Page 4 of 6
67
Industrial and Research Uses
Indoor manufacture and assembly of components or
finished products
X
P
X
X
X
X
X
X
Research and development
P
P
X
X
X
X
X
X
Recording studios
M
P
X
X
X
X
X
M
Bottling plants
X
P
X
X
X
X
X
X
Recycling centers as a primary use, collection and sorting
only, subject to Section 9.100.190
X
C
X
X
X
X
C
X
Off -site hazardous waste facilities
X
C
X
X
X
X
X
X
Accessory Uses and Structures
Construction and guard offices, subject to Section
9.100.170
P
P
P
P
P
P
P
P
Portable outdoor vendor uses subject to Section
9.100.100
M
M
M
M
M
M
M
M
Swimming pools as an accessory use
A
A
A
A
A
A
A
A
Indoor golf or tennis facilities as an accessory use
A
A
A
A
A
A
A
A
Outdoor golf or tennis facilities as an accessory use
M
M
M
M
M
M
M
M
Antennas and satellite dishes, subject to Section
9.100.070
A
A
A
A
A
A
A
A
Reverse vending machines and recycling dropoff bins,
subject to Section 9.100.190
A
A
A
A
X
X
A
M
Incidental on -site products or services for employees or
businesses, such as child day care, cafeterias and
business support uses
A
A
A
A
A
A
A
A
Other accessory uses and structures which are
customarily associated with and subordinate to the
principal use on the premises and are consistent with the
purpose and intent of the zoning district, as determined
by the director
A
A
A
A
A
A
A
A
Temporary Uses
Christmas tree sales, subject to Section 9.100.080
T
T
T
T
X
X
T
T
Halloween pumpkin sales, subject to Section 9.100.080
T
T
T
T
X
X
T
T
Stands selling fresh produce in season, subject to Section
9.100.090
T
T
T
T
X
X
T
T
Sidewalk sales, subject to Section 9.100.120
T
T
T
T
T
T
X
T
Temporary outdoor events, subject to Section 9.100.130
T
T
T
T
T
T
T
T
Use of relocatable building, subject to Section 9.100.180
T
T
T
T
T
T
T
T
Holiday period storage subject to Section 9.100.145
M
M
M
M
M
M
M
M
Other Uses
Sexually oriented businesses, subject to Section
9.110.0807
C
X
X
X
X
X
X
X
Medical marijuana dispensaries
X
X
X
X
X
X
X
X
(Supp. No. 2)
Created: 2022-07-20 15:42:46 [EST]
Page 5 of 6
68
Other uses not listed in this table: per Section 9.20.040,
director or planning commission to determine whether
use is permitted
N otes:
1 Unless use is specifically listed elsewhere in this table.
z With no consumption of alcohol on the premises.
I If part of a mixed -use project per Section 9.140.090.
4If not part of a mixed use project: Subject to Section 9.30.070 (RH, High Density Residential District) for density.
SSubject to Section 9.100.110, Outdoor storage and display.
e Mini -storage warehousing operating on December 17, 2008 (the effective date of the ordinance codified in this section), are considered legal,
conforming land uses. Existing facilities may be reconstructed if damaged, and may be modified or expanded within the boundaries of the lot
on which they occur as of December 17, 2008 with approval of a site development permit. Any modification or expansion shall conform to the
development standards for the commercial park zoning district contained in Chapter 9.90, Nonresidential Development Standards.
Property must also be located within the SOB (sexually oriented business) overlay district.
( Ord. 584 § 2, 2020; Ord. 562 § 1, 2017; Ord. 550 § 1, 2016; Ord. 538 § 4, 2016; Ord. 523 § 1, 2015; Ord. 492 § 1,
2011; Ord. 480 § 1, 2010; Ord. 472 § 1, 2009; Ord. 471 § 2, 2009; Ord. 466 § 1, 2009; Ord. 449 § 1, 2007; Ord. 429 §
1, 2006; Ord. 414 § 1, 2005; Ord. 397 § 1, 2004; Ord. 325 § 1, 1998; Ord. 307 § 1, 1997; Ord. 299 § 1, 1997; Ord.
284 § 1, 1996)
(Supp. No. 2)
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Page 6 of 6
69
9.140.090 MU mixed use overlay regulations.
A. Purpose. To facilitate the development of mixed use projects that include both multifamily residential and
commercial components in a cohesively designed and constructed manner. The mixed use overlay district
will contribute to vehicle trip and associated air pollutant reductions by locating residents in close proximity
to services, employment, and transportation hubs, and by providing interconnected multi -purpose paths for
alternative modes of transportation.
B. Applicability. The MU overlay district and the provisions of this section apply to all areas designated VC, CR,
CP, CC, CN, CT and CO districts. These regulations shall apply in addition to the regulations of the underlying
base district. In case of conflict between the base district and the MU regulations, the MU regulations shall
control.
C. Definitions. See Chapter 9.280.
D. Permitted Uses.
Any use permitted or conditionally permitted in the underlying district.
Mixed use projects consisting of both multifamily residential (apartments, condominiums, live/work,
and similar housing types) and commercial/office components.
E. Development Standards.
Mixed use projects shall include both a commercial and/or office component and a multifamily
residential component, which are fully integrated with regard to access, connectivity, and public safety.
Residential uses with a density of twelve (12) to twenty-four (24) units, must comprise a minimum of
thirty-five percent (35%) of the total square footage of the proposed project with the exception of
conversion of existing commercial buildings or portions thereof to live/work units. Mixed use projects
can be designed vertically (residential development over commercial development) or horizontally
(residential development next to commercial development).
2. Minimum lot sizes shall be one (1) acre, with the exception of the VC district where lot sizes can be less
than one (1) acre. To maximize design options, development of mixed use projects on lot assemblages
or lots greater than one (1) acre is encouraged.
3. The use of vacant pads for mixed use projects in existing commercial development along Highway 111
is encouraged.
4. Minimum densities for residential development shall be twelve (12) dwelling units per acre, with the
exception of conversion of existing commercial buildings or portions thereof to live/work units.
5. Maximum densities for residential development shall be twenty-four (24) dwelling units per acre.
Higher densities may be achieved through density bonuses, where applicable.
6. The residential component of mixed use projects shall be subject to the setback requirements of the
underlying commercial district.
7. Maximum Height. A mixed use project may be up to twenty-five percent (25%) more in height than in
the base district, if approved in the site development permit.
Mixed Use Overlay District Maximum Building Height
Underlying District
Maximum Height
CR
60 feet
CID
45 feet
(Supp. No. 2)
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70
CC
40 feet
CN
35 feet
VC
45 feet*,`*
CT
55 feet
CO
55 feet
*In the VC underlying district, when a minimum of one-half the required parking spaces are located beneath the principal mixed
use structure, the number of stories shall be measured from the finished floor of the building's ground floor and shall not include
the parking level.
** Building height from forty-six (46) to sixty (60) feet may be permitted with approval of a CUP. See Section 9.70.110.
Floor Area Ratio (FAR). Mixed use projects are exempt from the floor area ratio requirements of the
underlying district.
The first (ground) floor of a multi -story mixed use project located within three hundred (300) feet of
the Highway 111 right-of-way shall consist of commercial and/or office development. Residential uses
on the first (ground) floor are prohibited.
10. New buildings (constructed after the date of approval of this code) in mixed use projects shall not be
longer than three hundred (300) feet to facilitate convenient public access around the building.
11. Pedestrian, bicycle, and other nonmotorized travel connections, including sidewalks, trails, and/or
crosswalks, are required between the commercial/office and residential components of the project, as
well as leading to/from street fronts, bus stops, public gathering places, and adjacent properties. They
shall be located off-street and separated from vehicle travel lanes and parking lot driving aisles.
12. Physical barriers, such as walls and fences, between the commercial/office and residential components
of a mixed use project are discouraged; however, they may be used where necessary and appropriate,
including for public safety or the screening of outdoor storage facilities.
13. Public Spaces.
Public gathering spaces that provide active and/or passive amenities for passersby are highly
encouraged. Communal spaces may include, but are not limited to, pedestrian plazas, shaded
benches, public art, and landscape or hardscape features.
Public spaces should be centrally located or located near active land uses to assure their frequent
usage and safety.
14. Parking. Parking and loading requirements shall be in conformance with Chapter 9.150 of this code,
subject to the following provisions:
Opportunities for shared and/or reduced parking between the commercial/office and residential
components of the project are encouraged, subject to the requirements of Section 9.150.060
(Shared parking), as a means to better match parking demand with availability during various
hours of the day.
Mixed use projects shall provide preferred parking for electric vehicles and vehicles using
alternative fuels in accordance with Section 9.150.110.
15. Bicycle racks shall be provided to serve both commercial/office and residential components of the
project, and shall comply with the requirements of Chapter 9.150.
16. Landscaping shall comply with Section 9.100.040 of this code and the requirements of the underlying
district. Additional landscaping may be required to minimize impacts to adjacent properties.
17. Outdoor lighting shall comply with Sections 9.100.150 and 9.60.160 of this code.
(Supp. No. 2)
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71
18. Signage shall be in conformance with Chapter 9.160 of this code and the requirements of the
underlying district. Monument and other signage that enhances the cohesion of the development may
be required.
19. Entry Drive. An entry drive that provides principal vehicular access into the residential component of
the project is required.
20. Entry Statement. Projects with fifty (50) or more residential units shall include vehicular and pedestrian
entry statements that convey a sense of arrival into the development. Examples include, but are not
limited to, specimen trees, boulder groupings, textured or stamped concrete, and monument signage.
21. Special attention shall be given to the use of aesthetic treatments, such as colored/textured paving or
decorative gates, that contribute to the overall image and connectivity of the development.
22. New mixed use development shall relate to adjacent single-family residential districts in the following
ways:
a. By stepping down the scale, height, and density of buildings at the edges of the project adjacent
to less intense development. Step the building down at the ends or sides nearest a single-family
unit, to a height similar to that of the adjacent single-family unit (or of typical single-family
residences in the vicinity if adjacent to an undeveloped single-family zoning district).
b. By incorporating architectural elements and materials that are similar to those used in the
neighborhood.
C. By locating parking areas within the project interior or at the side or back when necessary to
achieve the "residential front yard" appearance.
d. By avoiding, wherever feasible, the construction of walls on local streets in existing
neighborhoods where the wall would be located opposite front yards.
Mixed Use Incentives.
1. Mixed use projects that provide a minimum of thirty percent (30%) of total project square footage for
retail uses shall receive a density bonus of ten percent (10%) for the residential component of the
project.
2. Mixed use projects that include pedestrian, bicycle and golf cart circulation and facilities (paths, shaded
parking, etc.) separate from vehicular circulation and facilities can reduce their vehicle parking
requirement by fifteen percent (15%).
3. Development proposals for mixed use projects shall receive expedited entitlement and building permit
processing.
4. Mixed use projects shall receive a ten percent (10%) reduction in plan check and inspection fees.
5. Mixed use projects that include a minimum of two (2) public spaces or gathering features, as deemed
of sufficient size and purpose by the city, shall receive a density bonus of up to fifteen percent (15%).
( Ord. 584 § 2, 2020; Ord. 562 § 1, 2017; Ord. 553 § 1, 2017; Ord. 550 § 1, 2016)
(Supp. No. 2)
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9.150.070 Spaces required by use.
A. Land Uses Not Listed. If no provisions for the required number of off-street parking spaces are set forth in
Tables 9-11 or 9-12 of this section or the provisions are not clear for a specific use, the decision -making
authority for the applicable use or project shall determine the number of parking spaces required.
B. Parking for Residential Land Uses. Table 9-11 contains the minimum number of parking spaces required for
each type of residential land use. Whenever any commercial or industrial use is located on a building site
that is also used for residential purposes, parking facilities shall be provided in conformance with Section
9.150.070 (Shared Parking).
C. Parking for Nonresidential Land Uses.
Adequate Parking Required. All nonresidential land uses shall provide off-street parking in compliance
with this subsection and with Table 9-12 unless modified by the provisions contained in Section
9.150.050. Table 9-12 sets forth the minimum and maximum requirements for each use. It shall be the
responsibility of the developer, owner or operator of any use to provide adequate off-street parking.
Bicycle Parking. In addition to the automobile parking spaces required per Table 9-12, bicycle parking
shall be provided for certain nonresidential uses in accordance with subsection (C)(3) of this section.
Table 9-11 Parking for Residential Land Uses
Land Use
Minimum Off -Street
Additional
Parking Requirement
Requirements
Single-family detached,
2 spaces per unit in a garage
For all single-family
single-family attached and
plus 0.5 guest spaces per unit
residential zones except RC,
duplexes
if no on -street parking is
parking in excess of the
available
minimum required may be
tandem
In a garage, tandem parking
may be used to meet the
above -stated minimum
required parking in the RC
district only
Employee quarters
1 space per unit. This space
shall not be tandem.
Apartments, townhomes and
All parking spaces shall be
condominiums:
distributed throughout the
site to ensure reasonable
(1) Studio
1 covered space per unit,
plus 0.5 guest spaces per unit
access to all units.
(2) One- and two -bedroom
2 covered spaces per unit
plus 0.5 guest spaces per unit
(3) Three or more bedroom
3 covered spaces per unit
plus 0.5 covered spaces per
each bedroom over three,
plus 0.5 guest spaces per unit
(Supp. No. 2)
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73
Mobilehome parks
2 covered spaces/unit, which
may be in tandem, plus 0.5
guest spaces per unit
Senior housing (excluding
1 covered space per unit,
single family units)
plus 0.5 guest spaces per unit
Senior group housing/senior
0.5 covered spaces per unit
citizen hotels and congregate
plus 0.5 guest spaces per unit
care facilities
Lodging and Child Daycare Uses
Bed and breakfast inns
1 space per guest room plus
parking for residents as
required by this code.
Boardinghouse,
1 space per sleeping room
roominghouse, and single
room occupancy hotels
Child daycare centers,
1 space per staff member
Stacking analysis may be
including preschools and
plus 1 space per 5 children.
required to define a drop-off
nursery schools
Parking credit may be given if
facility that accommodates at
queuing area for more than 4
least 4 cars in a continuous
cars is provided, but resulting
flow, preferably one-way, to
parking shall be not less than
safely load and unload
1 per staff member plus 1 per
children
10 children
Recreational vehicle parks
1 automobile parking space
on each recreational vehicle
lot plus 1 space per 20
recreational lots for visitors
Table 9-12 Parking for Nonresidential Land Uses
Land Use
Minimum Off -Street
Maximum Off -Street
Additional
Parking Requirement
I Parking Requirement
Requirements
Commercial Uses
Bars and cocktail
1 space per 50 sq. ft.
1 space per 25 sq. ft.
lounges
GFA including
GFA including
indoor/outdoor
indoor/outdoor
seating areas (see
seating areas (see
also Restaurants)
also Restaurants)
Lumberyards and
1 space per 1,000 sq.
1 space per 500 sq.
nurseries
ft. GFA indoor area,
ft. GFA indoor area,
plus 1 space per
plus 1 space per
(Supp. No. 2)
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74
Model home
complexes
Personal service
establishments
Restaurants:
(1) Conventional sit-
down, including any
bar area
(2) Drive -through and
fast food
(1) General retail
uses under 100,000
sq. ft. GFA
(2) General retail
uses 100,000 sq. ft.
GFA and greater
Furniture and
appliance stores
Warehouses, storage
buildings or
structures used
exclusively for
storage
Mini -storage facilities
1,000 sq. ft. of
outdoor display or
sale area
10 spaces
3 spaces per 1,000
s.f.
1 space per 125 sq.
ft. GFA including
indoor and outdoor
seating areas
1 space per 100 sq.
ft. GFA, including
indoor and outdoor
seating areas, but not
less than 10 spaces.
1 space per 300 sq.
ft. GFA
1 space per 350 sq
ft. GFA
1 space per 1000 sq.
ft. GFA
1 space per 2,000 sq
ft. of gross area for
storage purposes
1 space per 5,000 sq
ft. plus 2 spaces for
any caretaker's unit
Office and Health Care Uses
(Supp. No. 2)
1,000 sq. ft. of
outdoor display or
sale area
N/A
4 spaces per 1,000
s.f.
1 space per 75 sq. ft.
GFA including indoor
and outdoor seating
areas
N/A
1 space per 250 sq
ft. GFA
1 space per 300 sq.
ft. GFA
1 space per 750 sq.
ft. GFA
1 space per 1,000 sq.
ft. of gross area for
storage purposes
N/A
For shopping centers,
freestanding
restaurants and non -
freestanding
restaurant space in
excess of 20% of the
total shopping center
GFA shall be
computed separately
using the applicable
restaurant parking
ratio(s)
Created: 2022-07-20 15:42:49 [EST]
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75
Convalescent
1 space per 4 beds
Minimum 30% of
hospitals, nursing
based on the
required spaces shall
homes, children's
resident capacity of
be covered by a
homes and
the facility as listed
trellis or carport
sanitariums
on the required
structure See also
license or permit
senior group housing
(senior citizen hotels)
under residential
uses
General offices, other
1 space per 300 sq.
1 space per 250 sq.
Minimum 30% of
than medical, dental,
ft. GFA
ft. GFA
required spaces shall
banks, savings and
be covered by a
loans, credit unions
trellis or carport
and similar financial
structure Rates are
institutions
for office uses only. If
ancillary uses are
included, such as
restaurants or retail
establishments,
parking for such uses
must be provided per
their applicable rates
Hospitals
1.75 spaces per bed
Medical or dental
1 space per 200 sq.
1 space per 175 sq.
Minimum 30% of
offices/clinics
ft. GFA
ft. GFA
required spaces shall
be covered by a
trellis or carport
structure
Veterinary hospitals
1 space per 400 sq.
1 space per 300 sq.
and clinics
ft. GFA exclusive of
ft. GFA exclusive of
overnight boarding
overnight boarding
areas
areas
Automotive Uses
Automobile repair
1 space per 250 sq.
1 space per 200 sq.
facilities
ft. of sales area
ft. of sales area, plus
2 spaces per service
bay
Automobile Fueling:
N/A
(1) Without retail
1 space per 500 sq.
sale of beverage and
ft. GFA
food items
(Supp. No. 2)
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76
(2) With retail sale of
1 space per 400 sq.
beverage and food
ft. GFA
items
Automobile, truck,
1 space per 500 sq.
N/A
Parking is for
boat, and similar
ft. GFA (not including
customers and
vehicle sales or rental
service bays), plus 1
employees, and is
establishments
space per service bay
not to be used for
display.
Car washes:
N/A
Applicant may be
required to submit a
(1) Full -service
10 spaces
(vacuuming or drying
parking study which
areas shall not be
includes a stacking
counted as parking
analysis for the
spaces)
proposed facility
(2) Express -service
2 spaces per facility
(wash bays shall not
be counted as
parking spaces)
Industrial Uses
General
1 space per 500 sq.
N/A
manufacturing,
ft. GFA
research and
development and
industrial uses
Warehousing and
1 space per 1,000 sq.
N/A
distribution space
ft. GFA
Assembly Uses
Auditoriums,
1 space per 3 seats
1 space per 2.5 seats
18 lineal inches of
theaters, cinemas
bench shall be
considered 1 fixed
seat.
Churches, temples
1 space per 5 seats of
1 space per 3 seats of
18 lineal inches of
and similar places of
assembly area
assembly area
bench shall be
assembly
considered 1 fixed
seat. Parking will be
required at the same
rate for other
auditoriums,
assembly halls or
classrooms to be
used concurrently
(Supp. No. 2)
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Nightclubs,
dancehalls, lodge
halls and union halls
Mortuaries and
funeral homes
Community centers
Lodging and Child Da
Daycare centers,
including preschools
and nursery schools
Hotels & motels and
Village Hospitality
Homes
Timeshare facilities,
fractional ownership
and similar facilities
Recreational Uses
Arcade, game and
video
Billiard or pool
establishments
Bowling alleys
(Supp. No. 2)
1 space per 50 sq. ft.
GFA, plus required
parking for other
uses on the site
1 space for every 5
seats of assembly
room floor area
1 space per 300 sq.
ft. GFA
ire Uses
1 space per 300 sq.
ft. GFA, plus 1.5
spaces per employee
1.3 spaces per guest
bedroom plus
required parking for
other uses on the site
1.5 spaces per
dwelling or guest unit
plus required parking
for other uses on the
site
1 space per 200 sq.
ft. GFA
1 space per 150 sq.
ft. GFA
4 spaces per alley
plus required parking
for other uses on the
site
1 space per 35 sq. ft.
GFA, plus required
parking for other
uses on the site
1 space for every 3
seats of assembly
room floor area, plus
1 space for each
vehicle stored onsite,
plus 5 spaces for
employees
1 space per 200 sq.
ft. GFA
1 space per 250 sq.
ft. GFA, plus 1.5
spaces per employee
1.1 spaces per guest
bedroom plus
required parking for
other uses on the site
1.3 spaces per
dwelling or guest unit
plus required parking
for other uses on the
site
1 space per 100 sq.
ft. GFA
5 spaces per alley
plus required parking
for other uses on the
site
with the main
auditorium
Stacking analysis
shall be required to
define a drop-off
facility that
accommodates safely
loading and
unloading children
Created: 2022-07-20 15:42:49 [EST]
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78
Golf uses:
(1) Driving ranges
(2) Pitch and putt,
par three and
miniature golf
courses
(3) Regulation
courses
Tennis courts,
handball/racquetball,
and other court -
based facilities
Health clubs,
membership gyms
and commercial
swimming pools
Libraries/museums
Shooting ranges
Skating rinks, ice or
roller
Stables, commercial
Public and Semipublic
Public utility facilities
not having business
offices on the
premises, such as
(Supp. No. 2)
1 space per tee, plus
the spaces required
for additional uses on
the site
3 spaces per hole,
plus the spaces
required for
additional uses on
the site
5 spaces per hole,
plus the spaces
required for
additional uses on
the site
3 spaces per court
1 space per 200 sq.
ft. GFA (for purposes
of this use, swimming
pool area shall be
counted as floor
area)
1 space per 300 sq.
ft. GFA
1 space per shooting
station plus 5 spaces
for employees
1 space per 250 sq.
ft. GFA
1 space per each 5
horses kept on the
premises
Uses
1 space per
employee plus 1
space per vehicle
used in connection
with the facility
N/A
8 spaces per hole,
plus the spaces
required for
additional uses on
the site
4 spaces per court
1 space per 150 sq.
ft. GFA (for purposes
of this use, swimming
pool area shall be
counted as floor
area)
1 space per 200 sq.
ft. GFA
1 space per 200 sq.
ft. GFA
1 space per each 4
horses kept on the
premises
N/A
Created: 2022-07-20 15:42:49 [EST]
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79
electric, gas, water,
telephone facilities
Schools:
N/A
(1) Elementary and
2 spaces per
junior high or middle
classroom
schools
(2) Senior high
10 spaces per
schools
classroom
(3) Colleges,
20 spaces per
universities and
classroom
institutions of higher
learning
(4) Trade schools,
20 spaces per
business colleges and
classroom
commercial schools
Required Bicycle Parking. Bicycle parking shall be provided for certain nonresidential uses in order to
encourage the use of bicycles and to mitigate motor vehicle pollution and congestion. The minimum
bicycle parking requirements for nonresidential uses are as follows:
a. Land uses required to provide bicycle parking equal to minimum three percent (3%) of the total
parking spaces required per Table 9-12 include: video arcades, bowling alleys, cinemas/movie
theaters, commercial recreation, tennis clubs, health clubs, libraries, schools, and skating rinks.
b. Land uses required to provide a minimum of five (5) bicycle parking spaces include: churches,
clubs/halls, hospitals and restaurants (all categories).
C. Land uses required to provide a minimum of one (1) bicycle parking for every twenty-five
thousand (25,000) square feet of gross floor area include governmental, general, medical and
financial office uses.
d. In addition to the requirements of subsections (C)(2)(a) through (c) of this section, retail centers
shall provide five (5) bicycle parking spaces for each tenant having over twenty thousand (20,000)
square feet of gross floor area. The spaces shall be provided at or near the major tenant's main
entry.
e. Bike racks shall be placed in shaded locations, out of the way of pedestrian flows and shopping
cart storage and shall be provided with a mechanism which permits locking a bicycle onto the
rack.
(Ord. 550 § 1, 2016; Ord. 528 § 3, 2016; Ord. 505 § 1, 2012; Ord. 361 § 1, 2001; Ord. 325 § 1, 1998; Ord. 284 § 1,
1996)
(Supp. No. 2)
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80
Title 9 - ZONING
Chapter 9.170 WIRELESS TELECOMMUNICATION FACILITIES
Chapter 9.170 WIRELESS TELECOMMUNICATION FACILITIES
9.170.010 Purpose.
The purpose of this chapter is to provide a uniform and comprehensive set of standards for the development of
wireless telecommunication facilities. The regulations contained herein are intended to protect and promote
public health, safety, and welfare and the aesthetic quality of the city while providing reasonable opportunities for
telecommunication services to provide such services in a safe, effective and efficient manner. These regulations
are intended to address the following community concerns:
A. To minimize adverse visual effects of towers and accessory buildings associated with wireless
telecommunication facilities through careful design, siting and vegetative screening;
B. To avoid potential damage to adjacent properties from tower failure through engineering and careful
siting of tower structures;
C. To lessen traffic impacts on surrounding residential districts;
D. To maximize use of any new and existing telecommunication tower and to reduce the number of
towers needed;
E. To ensure radio frequency radiation is in compliance with federal requirements; and
F. To allow new telecommunication towers in residential areas only if a comparable site is not available
outside residential areas.
( Ord. 579 § 1, 2019; Ord. 550 § 1, 2016; Ord. 492 § 1, 2011; Ord. 284 § 1, 1996)
9.170.020 Definitions.
"Antenna" means any system of wires, poles, rods, panels, reflecting discs or similar devices used for the
transmission or reception of radio frequency electromagnetic waves when such system is external or attached to
the exterior of a structure.
"Building -mounted" means any antenna, or other antenna associated support equipment resting on the ground,
directly attached or affixed to the side of a building, tank, tower or other structure other than a
telecommunication tower.
"Co -location" means the placement of two (2) or more wireless telecommunication facilities service providers
sharing one (1) support structure or building for the location of their facilities.
"Existing facilities" means an existing structure located in the public right-of-way or a building with an approved
site development permit and/or an existing telecommunication facility with a previously approved conditional use
permit.
"FAA" means the Federal Aviation Administration.
"FCC" means the Federal Communication Commission.
"FCC OET Bulletin 65" refers to the Federal Communication Commission Office of Engineering and Technology
Bulletin 65 entitled "Evaluating Compliance with FCC Guidelines for Human Exposure to Radiofrequency
Electromagnetic Fields."
La Quinta, California, Municipal Code
(Supp. No. 2)
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81
"Freestanding towers" include all telecommunication towers used in association with the mounting and/or
placement of antenna and associated equipment.
"General population" means all persons who are not direct family members, relatives, or employees of the owner
or operator of a source of NIER of the owner or other users of the site of an NIER source.
"Ground -mounted" means an antenna or other antenna associated support equipment with its support structure
placed directly on the ground.
"Hand-held source" means a transmitter normally operated while being held in the hands of the user.
"Height of antenna above grade or ground" means the vertical distance between the highest point of the antenna
and the finished grade directly below this point.
"Highest calculated NIER level" means the NIER predicted to be highest with all sources of NIER operating.
"Lattice tower" means a three (3) or more legged open structure designed and erected to support wireless
telecommunication antennas and connecting appurtenances.
"Monopole" means a single pole structure designed and erected to support wireless telecommunication antennas
and connecting appurtenances.
"Roof -mounted" means an antenna directly attached to the roof of an existing building, water tank, tower or
structure other than a telecommunication tower.
"Satellite dish" means any device incorporating a reflective surface that is solid, open mesh or bar configuration,
that is shallow dish, cone, horn, bowl or cornucopia shaped and is used to transmit and/or receive electromagnetic
or radio frequency communication/signals in a specific directional pattern.
"Shared capacity" means that capacity for shared use whereby a tower can accommodate multiple users
simultaneously. Tower height, antenna weight, design and the effects of wind are prime determinants of capacity.
"Small cell facilities" means any wireless telecommunication facility that meets the following exact conditions:
The structure on which antenna facilities are mounted is:
Fifty (50) feet or less in height, or
No more than ten percent (10%) taller than other adjacent structures, or
C. Not extended to a height of more than fifty (50) feet or by more than ten percent (10%) above its
height as a result of the addition of the facility; and
2. Each antenna associated with the deployment (excluding the associated equipment with that specific
antenna) is no more than three (3) cubic feet in volume; and
3. All antenna equipment associated with the small cell facility's antennas (but, excluding the antennas
themselves) are cumulatively no more than twenty-eight (28) cubic feet in volume; and
4. The facility does not require antenna structure registration under Title 47, Part 17 of the Code of
Federal Regulations; and
5. The facility is not located on Tribal lands, as defined under Title 36, Section 800.16(x) (or successor
provision) of the Code of Federal Regulations; and
6. The facility does not result in human exposure to radiofrequency radiation in excess of the applicable
safety standards specified in FCC Rule 1.1307(b).
"Sole -source emitter" means one (1) or more transmitters only one (1) of which normally transmits at a given
instant.
(Supp. No. 2)
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82
"Stealth" means improvements or treatments added to a wireless telecommunication facility which mask or blend
the proposed facility into the existing structure or visible backdrop in such a manner as to minimize its visual
impacts, or any design of a wireless telecommunication facility to achieve same. Stealth designs may utilize, but do
not require, concealment of all components of a facility. Examples of stealthing include, but are not limited to, the
design and construction of a tower so that it is disguised as a flagpole, tree, palm or sculpture, or the incorporation
of colors and design features of nearby structures.
"Structure" means a pole, tower, base station, or other building, whether or not it has an existing antenna facility,
that is used or to be used for the provision of personal wireless service (whether on its own or comingled with
other types of services).
"Telecommunication tower" means a monopole or lattice tower.
"Wireless telecommunication facility or facilities" means any structure, antenna, pole, equipment and related
improvements, the primary purpose of which is to support the transmission and/or reception of electromagnetic
signals, including, but not limited to, telecommunication towers.
"Vehicle source" means a transmitter regularly used in vehicles that normally move about.
( Ord. 579 § 1, 2019; Ord. 550 § 1, 2016; Ord. 492 § 1, 2011; Ord. 284 § 1, 1996)
9.170.030 Permitted locations.
Location Preferences. Location preferences are provided in furtherance of the purpose of this chapter, as set forth
under Section 9.170.010. To the maximum extent feasible, new telecommunication facilities shall be located
according to the following preferences, with the most preferred sites listed first:
A. Major community facilities (MC), parks and recreation (PR), and industrial (1) zoning districts;
B. All commercial zoning districts;
C. Very -low density (VRL), residential low density (RL), medium density residential (RM), and medium high
density residential (RMH) zoning districts;
D. High density residential (RH) zoning district; and
E. Open space (OS) and floodplain (FP) zoning districts.
( Ord. 579 § 1, 2019; Ord. 550 § 1, 2016; Ord. 492 § 1, 2011)
9.170.040 Applicability.
This chapter shall apply to all wireless telecommunication facilities for the transmission and/or reception of
wireless radio, television, and other telecommunication signals including, but not limited to, commercial wireless
communication systems such as cellular and paging systems, except those facilities defined in this chapter as
exempt facilities.
( Ord. 579 § 1, 2019; Ord. 550 § 1, 2016; Ord. 492 § 1, 2011)
9.170.050 Exemption.
The following uses are exempt from this chapter but may be regulated by other sections of the municipal code:
A. Portable hand-held devices and vehicular transmission;
(Supp. No. 2)
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83
B. Industrial, scientific and medical equipment operating at frequencies designated for that purpose by
the FCC;
C. Government -owned communication facilities used primarily to protect health, safety and welfare;
D. Facilities operated by providers of emergency medical services, including hospital, ambulance and
medical air transportation services, for use in the provision of those services;
E. A source of nonionizing electromagnetic radiation with an effective radiated power of seven (7) watts
or less;
F. A sole -source emitter with an average output of one (1) kilowatt or less if used for amateur purposes,
such as CB radios;
G. Goods in storage or shipment or on display for sale, provided the goods are not operated except for
occasional testing or demonstrations;
H. Amateur or "ham" radio equipment;
Satellite receiving dishes regulated by Sections 9.60.080 and 9.100.070; and
Any facility specifically exempted under federal or state law.
( Ord. 579 § 1, 2019; Ord. 550 § 1, 2016; Ord. 492 § 1, 2011; Ord. 284 § 1, 1996)
9.170.060 Approval standards.
A. Except as specifically otherwise noted, general approval standards for all telecommunication facilities
include:
1. Compliance with all federal and state statutes, including, but not limited to, FCC licensing, NIER levels,
and FAA requirements;
2. Addition of the planned equipment to an existing or approved tower shall not result in NIER levels in
excess of those permitted by the FCC;
3. Antennas, equipment, and all ancillary components shall be stealth to the maximum extent feasible.
B. Telecommunication Tower Provisions.
1. All towers shall incorporate stealth/camouflaged design(s) to the maximum extent feasible, to avoid
adverse visual impacts to the surrounding properties and the community as a whole.
2. The base of the tower shall comply with the setback standards in the underlying zoning district, except
where additional setbacks under subsection (13)(7) apply.
3. Towers shall not be located within primary image corridors as designated in the general plan, except
those towers proposed to be located within the major community facilities (MC) zoning district.
5. All new towers shall be designed at the minimum height functionally required. No new
telecommunication tower shall exceed one hundred (100) feet in height.
6. The proposed tower shall be designed structurally to accommodate the maximum number of
foreseeable users, including all potential co -location scenarios.
7. All accessory structures associated with a tower shall comply with the setback standards in the
underlying zoning district.
8. Any guy -wire anchors shall be set back twenty-five (25) feet from any property lines.
9. Towers shall not be artificially lighted unless required by the FAA or state aeronautics division.
(Supp. No. 2)
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84
10. Existing on -site vegetation shall be preserved to the maximum extent feasible.
C. Roof -Mounted and Building -Mounted Telecommunication Facilities.
1. All building -mounted facilities shall comply with Section 9.100.050 of this code.
2. Equipment shall not be visible to surrounding properties.
3. All equipment shall blend or architecturally match the existing design of the building. Elements used to
screen roof -mounted or building -mounted equipment shall not appear as "add -on" elements to the
existing building.
Small Cell Facilities.
1. All small cell facilities shall be required to meet the following standards:
a. Painted or treated to match the pole and/or structure on which it is to be located.
b. All wiring shall be enclosed within the antenna, pole and/or structure so that it is not visible from
the right-of-way or neighboring parcels.
C. All antennas shall not exceed twelve (12) inches in diameter and thirty-six (36) inches in height.
d. All ground -mounted equipment shall be fully screened in equipment cabinets integrated within
the base of the pole or in a permanent cabinet located within the landscaped parkway.
e. All small cell facilities shall incorporate stealth/camouflaged design(s) to the maximum extent
feasible, and as allowed by pertinent law, to avoid adverse visual impacts to the surrounding
properties and the community as a whole.
2. Small cell facilities shall only be mounted on the top of, or within the top five (5) feet of a structure.
3. The associated equipment (as that term is used in the definition of small cell facilities) shall be located
within the base of the pole on which the small cell is located, only if such equipment does not impede
the path of travel or reduce a sidewalk to a width narrower than that required by the Americans with
Disabilities Act (ADA) and/or building code in effect at the time. If appurtenant equipment is to be
located in a ground -mounted cabinet, it shall be placed on a permanent foundation in the landscaped
parkway of the public right-of-way, and shall be screened by landscaping to the satisfaction of the
director.
4. Small cell facilities shall not be located within twenty-five (25) feet of a residential structure.
5. Prior to applying for a permit for the development and deployment of a small cell facility, the applicant
must demonstrate compliance with either of the following standards (or some combination thereof
where necessary):
a. Where the facility is to be located on city -owned property, the applicant must have a fully
executed lease with the city or other reasonable indication that the city has consented to the
proposed facility.
b. Any other application shall be accompanied by proof that the applicant has sufficient rights to
install and maintain the proposed facility.
6. Small cell facilities are not subject to subsection A of this section.
Other Facilities. Other facilities are described as those telecommunication facilities that do not fit the
descriptions above. These facilities may include, but are not limited to, rock features and other wireless
telecommunication facility designs. All telecommunication facilities shall be stealth to the maximum extent
feasible.
( Ord. 579 § 1, 2019; Ord. 550 § 1, 2016; Ord. 492 § 1, 2011)
(Supp. No. 2)
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9.170.070 Application.
All new telecommunication facilities shall require a conditional use permit. Additions, such as additional antennas
or equipment or size increases, to approved existing telecommunication facilities shall require a minor use permit
for director approval. Modifications to approved existing telecommunication facilities shall be reviewed through a
building permit. All modifications and/or additions shall be reviewed on a case -by -case basis. Upon review of an
application for modification and/or additions to an existing facility, the director may schedule the proposal for a
hearing with the planning commission. In all cases, unless otherwise waived by the director, an application for
approval of a wireless telecommunication facility shall include, at a minimum:
A. A site plan or plans drawn to scale and identifying the site boundaries; tower(s); guy wires; existing and
proposed facilities; vehicular parking and access; existing vegetation to be added, retained, removed or
replaced; and uses, structures and land use and zoning designations on the site and abutting parcels.
B. A plan drawn to scale showing proposed landscaping, including species type, size, spacing and other
features.
C. Photo simulations showing the proposed wireless telecommunication facility and surrounding features.
Photo simulations shall include at least three (3) different angles of the proposed facility at different
distances from the location, including before and after visualizations.
D. RF maps showing all existing wireless telecommunication facilities within a ten (10)-mile radius of the
proposed facility. The RF maps shall show existing coverage without the proposed site, predicted
coverage with the proposed site and existing sites, and the predicted coverage of only the proposed
site. RF maps shall show the predicted coverage for indoor, in vehicle, and outside service.
E. The applicant shall provide a project information and justification letter. The letter shall provide the
project location, contact information, a project description and project objectives, alternative site
analysis and justification for why the proposed site was chosen over existing sites. The letter shall
include justification for the selected site and a benefits summary on how the proposed site will
improve wireless telecommunication access in the community.
F. A structural report from a California registered structural engineer. The report shall provide the
following information:
1. Describe the tower and the technical, economic and other reasons for the tower design;
2. Demonstrate that the tower complies with the applicable structural standards;
3. Describe the capacity of the tower, including the number and type of antennas that it can
accommodate and the basis for the calculation of capacity;
4. Show that the tower complies with the capacity requested under Section 9.170.060; and
5. Demonstrate that the proposed sources of NIER are in compliance with FCC guidelines.
G. The applicant shall request the FAA, FCC, and state aeronautics division to provide a written statement
that the proposed tower complies with applicable regulations administered by that agency or that the
tower is exempt from those regulations. If each applicable agency does not provide a requested
statement after the applicant makes a timely, good -faith effort to obtain it, the application will be
accepted for processing. The applicant shall send any subsequently received agency statements to the
director.
H. Evidence that the tower complies with Section 9.170.060(A) and a letter of intent to lease excess space
on the tower and excess land on the tower site except to the extent reduced capacity is required under
Section 9.170.060.
(Supp. No. 2)
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The applicant shall provide a draft copy of the lease agreement between the tower operator and the
property owner to the planning division. Financial information may be blocked out.
A letter of intent, committing the tower owner and his or her successor in interest to:
1. Respond in a timely, comprehensive manner to any request, required under Section 9.170.060,
for information from a potential shared -use applicant, the tower owner may charge a party
requesting information under this section to pay a reasonable fee not in excess of the actual cost
of preparing a response.
2. Negotiate in good -faith or shared use by third parties; an owner generally will negotiate in the
order in which requests for information are received, except an owner generally will negotiate
with a party who has received an FCC license or permit before doing so with other parties.
3. Allow shared use if an applicant agrees in writing to pay charges and to comply with conditions
described in this section.
( Ord. 588 § 2(Exh. A), 2-2-2021; Ord. 579 § 1, 2019; Ord. 577 § 1, 2019; Ord. 550 § 1, 2016; Ord. 492 § 1, 2011)
9.170.080 Operations and maintenance.
A. All new telecommunication towers shall be designed within the applicable American National Standards
Institutes (ANSI) standards.
B. No wireless telecommunication facility or combination of facilities shall produce, at any time, power
densities that exceed current FCC adopted standards for human exposure to RF (Radio Frequency Radiation
Exposure Standards) fields. Failure to comply with FCC Standards will result in the immediate cessation of
operation of the wireless telecommunication facility.
C. Each telecommunication facility will be subject to a ten (10)-year review by the planning commission. The
review will determine whether or not the originally approved telecommunication facility and accessory
equipment are still in compliance with the conditions of approval, and that all radio frequencies are in
compliance with FCC OET Bulletin 65. This report shall be prepared by a qualified licensed engineer.
D. All wireless telecommunication facilities shall be installed and maintained in compliance with the
requirements of the Uniform Building Code, National Electrical Code, the city's noise ordinance, and other
applicable codes, as well as other restrictions specified in the permit and this section. The facility operator
and the property owner shall be responsible for maintaining the facility in good condition, which shall
include, but not be limited to, regular cleaning, painting, and general upkeep and maintenance of the site.
E. All wireless telecommunication facilities and related support equipment shall be designed to prevent
unauthorized persons from accessing and/or climbing upon any wireless telecommunication facility or
appurtenance thereto. Fences, walls, and other landscape materials shall be installed to prevent
unauthorized persons from accessing and/or climbing a wireless telecommunication facility.
F. All wireless telecommunication facility operators are required to notify the city of La Quinta's planning
division within sixty (60) days of any change of ownership of the facility.
( Ord. 579 § 1, 2019; Ord. 550 § 1, 2016; Ord. 492 § 1, 2011)
9.170.090 Required findings of approval.
The following findings shall be made by the planning commission and/or director prior to approval of any wireless
telecommunication facility:
(Supp. No. 2)
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A. Consistency with General Plan. The wireless telecommunication facility is consistent with the goals,
objectives and policies of the general plan;
B. Public Welfare. Approval of the wireless telecommunication facility will not create conditions
materially detrimental to the public health, safety and general welfare;
C. The proposed wireless telecommunication facility minimizes adverse visual impacts through careful
design and site placement;
D. The proposed wireless telecommunication facility is designed at the minimal height to achieve the
service provides objectives for coverage within this portion of the community;
E. The proposed wireless telecommunication facility is necessary, as shown in the applicant's justification
letter, to improve community access to wireless service.
( Ord. 579 § 1, 2019; Ord. 550 § 1, 2016; Ord. 492 § 1, 2011)
(Supp. No. 2)
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9.200.110 Appeals.
For purposes of this section, the "board of appeals" shall be the planning commission for decisions appealed to the
planning commission and shall be the city council for decisions appealed to the city council.
A. Persons Who May Appeal. Any interested person may appeal a decision of the director or the planning
commission regarding the action taken on a development review permit application for a development
project upon submittal of the required documents and information and the payment of the required
fee.
Call -Up Review. The board of appeals (either the planning commission or city council), on its own
motion adopted by a majority vote of its total membership, may elect to call up and review any
decision of the director or the planning commission regarding the action taken on a development
review permit application. The planning commission's or city council's call-up review shall be processed
in accordance with this section
C. Appeal Procedures.
(Supp. No. 2)
1. Time Limits for Filing Appeals.
All appeals, except call-up reviews pursuant to subsection B, shall be filed with the director
within fifteen (15) calendar days of the date on which the decision being appealed was
rendered. If the fifteenth day is a nonworking day for the city, the appeal period shall be
extended to include the next city working day. No appeal shall be accepted after the appeal
period has expired.
A request for call-up review pursuant to subsection B shall be initiated by a member of a
board of appeals (either the planning commission or city council) delivering written request
for call-up review to the city manager or designee within fifteen (15) calendar days of the
date on which the decision of the director or the planning commission (as applicable) was
rendered. Upon timely receipt of the request for call-up review, the city manager or
designee shall schedule as an agenda item at the next regular meeting of the board of
appeals, on which the member calling up review is seated, the question whether an appeal
shall be considered for the decision subject to call-up review. If the next regular meeting of
the board of appeals is cancelled, the city manager or designee shall reschedule the
question whether an appeal shall be considered at the next regular meeting that is not
cancelled. No appeal may be heard on a decision subject to call-up review unless a majority
of the membership of the board of appeals votes to approve the consideration of the
appeal. The board of appeals shall consider the appeal that was subject to call-up review
not later than forty-five (45) days after the board of appeals votes to approve consideration
of the appeal. An appeal may be heard and decided at the same meeting at which the
majority of the membership voted to approve the call-up review, provided no applicable
law would be violated if the hearing of an appeal occurs at the same meeting. A member of
the city council may initiate the call-up review process for a director's decision on a
development review permit, without the need for review of that decision by the planning
commission, in which case an appeal of the decision subject to call-up review may be
considered directly by the city council if a majority of the membership of the city council
vote to approve the consideration of the appeal pursuant to this section.
2. Required Documents. Each appeal, except for call-up reviews, shall be in writing and shall include
all grounds for the appeal and sufficient information so as to make it clear to the planning
commission or city council the substance of each of the grounds for appeal. The director may
require that the written appeal be accompanied by such other documents and information that
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the director determines to be necessary to adequately explain and provide proper notification for
the appeal. No appeal shall be accepted if it fails to contain the grounds for the appeal and the
description of the grounds.
3. Forwarding of Records. When an appeal has been received, the director shall forward to the
planning commission or city council all documents and information on file pertinent to the appeal
together with the minutes or official action of the decision -making authority and a report on the
basis of the decision.
4. Public Hearing Requirements. If the original approving action did not require a public hearing, the
appeal review shall not require a public hearing. If the original approving action required a public
hearing, the appeal review shall also require a public hearing. Notice and scheduling
requirements for an appeal hearing shall be the same as those for an original hearing as
described in Section 9.200.100.
5. Issues to Be Considered. The planning commission or city council may refuse to consider any
issues which were not raised by the appellant or another person either by verbal testimony or
written correspondence made at or before the time the decision -making authority took action.
When reviewing a decision -making authority's decision via its own call-up review, the planning
commission or city council may raise and consider any issue it deems appropriate to the project
application.
6. Action on Appeal. Not later than forty-five (45) days after an appeal has been received and
accepted by the director, the planning commission or city council shall consider the appeal and
take one (1) of the following actions:
a. Take action to sustain, reverse or modify the original decision. If an original decision to
approve a project is modified, the planning commission or city council may modify
permitted land uses, place additional or different conditions of approval on the project,
direct that revisions be made to project plans, or require other project modifications.
Continue the appeal for further consideration.
Refer the application back to the original decision -making authority with directions.
Majority Vote. Action by the planning commission or city council to reverse or modify an
appealed decision shall require a majority vote of appeal board members present. If there is a tie
vote, the original decision shall stand.
(Ord. 550 § 1, 2016; Ord. 538 § 6, 2016; Ord. 284 § 1, 1996)
(Supp. No. 2)
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9.280.030 Definition of terms.
"Abandoned" means a structure or use, the development or operation of which has been ceased or suspended.
"Abutting" or "adjacent" means two (2) or more parcels sharing a common boundary at one (1) or more points.
"Access/egress" means provision for entering a site from a roadway and exiting a site onto a roadway via
motorized vehicle.
"Accessory building orstructure" means a building or structure, the use of which is subordinate and incidental to
the main building or use on the same building site. As it pertains to Section 9.140.060, Equestrian overlay district,
"accessory building" means any building subordinate to a permitted or conditionally permitted equestrian use,
including, but not limited to, hay and tack barns, stables and other structures and uses customarily appurtenant to
the primary permitted use. Also pertaining to Section 9.140.060, Equestrian overlay district, "accessory structure"
means any structure subordinate to a permitted or conditionally permitted equestrian use, including, but not
limited to, arenas, grandstand seating, corrals, exercise rings, and other structures associated with the permitted
use. Fences are not considered structures for the purposes of this section.
"Accessory use" means a land use subordinate and incidental to the principal use on the same building site.
"Actual construction" means the actual placing of construction materials in their permanent position fastened in a
permanent manner except that where a basement is being excavated, such excavation shall be deemed to be
actual construction, or where demolishing or removal of an existing building or structure has begun, such
demolition or removal shall be deemed to be actual construction, providing in all cases that actual construction
work be diligently carried on until the completion of the entire building or structure involved.
"Administrative office" means a place of business for the rendering of service or general administration, but not
including retail sales.
Adult Business, Adult Entertainment Business or Adult Oriented Business. See Sexually oriented businesses, Chapter
5.80 of the municipal code.
Advertising Device or Display. See sign definitions, Section 9.160.130.
"Affordable housing cost" bears the same meaning as defined in Section 50052.5 of the California Health and
Safety Code.
"Affordable housing unit" means a dwelling unit within a housing development which will be rented or sold to and
reserved for very low income households, lower income households, moderate income households (where
qualified) and/or senior citizens at an affordable housing cost for the respective group(s) in accordance with
Section 65915 of the California Government Code and Section 9.60.260 of this code.
"Affordable rent" means that level of rent defined in Section 50053 of the California Health and Safety Code.
'Agricultural activity, operation, or facility, or appurtenances thereof' includes all uses allowed under the
agricultural overlay district, including, but be limited to, the cultivation and tillage of the soil, dairying, the
production, cultivation, growing, and harvesting of any agricultural commodity, including timber viticulture,
apiculture, or horticulture, the raising of livestock, fur bearing animals, fish, or poultry, and any practices
performed by a farmer or on a farm as incident to or in conjunction with such farming operations, including
preparation for market, delivery to storage or to market, or to carriers for transportation to market.
"Alley" means a secondary means of access to abutting property located at the rear or side of the property.
"Alteration" means any physical change in the internal or external composition of a building or other structure.
Animal Hospital or Animal Clinic. See "Veterinary clinic."
(Supp. No. 2)
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"Antenna" means a device for transmitting or receiving radio, television, satellite, microwave or any other
transmitted signal.
"Apartment" means a dwelling unit within an apartment building designed and used for occupancy by one (1)
family on a rental basis.
"Apartment building" or "apartment project" means a building or group of buildings in a single ownership with
three (3) or more dwelling units per building and with most or all units occupied on a rental basis.
Area, Project Net. See "Project net area."
"Arena" means an enclosure physically similar to a corral, designed and constructed so as to be used for
conducting equine -related entertainment and events open to the public, including, but not limited to, rodeos, polo
matches, riding shows and exhibitions, etc.
"Attached structures" means two (2) or more structures which are physically connected with a wall, roof, deck,
floor, bearing or support structures, trellises, architectural features or any other structure, fixture or device that
exceeds thirty (30) inches in height above the finished grade.
Attached Dwelling or Attached Residential. See "Dwelling, attached."
"Automobile repair specialty shop" means a retail and service place of business engaged primarily in light repair
and sale of goods and services for motor vehicles, including brake, muffler and tire shops and their accessory uses.
Heavier automobile repair such as major body and paint work, transmission repair, or engine repair are not
included in this definition.
"Automobile service station" means a retail place of business engaged primarily in the sale of motor fuels and
supplying those incidental goods and services which are required in the day-to-day operation of motor vehicles.
"Automobile wrecking" or "automobile dismantling" means the storage or taking apart of damaged or wrecked
vehicles or the sale of such vehicles or their parts.
"Awning" means a roof -like cover that is attached to and projects from the wall of a building for the purpose of
decoration and/or providing shielding from the elements.
"Bar and cocktail lounge" means an establishment whose primary activity is the service of alcohol, beer or wine.
"Basement" means a habitable building level which is partly or completely underground. A basement shall be
counted as a building story if more than five (5) feet of the height of any portion is above adjoining finish grade.
"Bed and breakfast" means a residential dwelling occupied by a resident, person, or family, containing individual
living quarters occupied for a transient basis for compensation and in which a breakfast may be provided to guests.
The breakfast provided shall not constitute a restaurant operation and may not be provided to persons other than
guests of the inn.
"Bedroom" means any habitable room that may be used for sleeping purposes other than a kitchen, bathroom,
hallway, dining room or living room.
"Berm" means a mound or embankment of earth.
Billboard. See sign definitions, Section 9.160.130.
"Boardinghouse" means any building or portion thereof with access provided through a common entrance to guest
rooms having no cooking facilities. Guest rooms are rented on a monthly basis or longer and meals are provided.
"Buildable area" means the portion of a building site remaining after deducting all required setbacks and meeting
any requirements regarding maximum lot coverage or minimum open area.
"Building" means an enclosed structure having a roof supported by columns or walls.
(Supp. No. 2)
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"Building height" means the height of a building relative to the surrounding ground area. Measurement of
maximum building height is defined in Sections 9.50.050 and 9.90.010.
Building, Main. "Main building" means the building containing the main or principal use of the premises.
Building, Relocatable. "Relocatable building" means a building which is not placed on a permanent foundation and
is designed to be movable from one (1) location to another without the need for a special permit such as that
required to move a conventional house. Relocatable buildings include, but are not limited to, mobilehomes,
construction trailers, and modular buildings.
"Building site" means a parcel or contiguous parcels of land established in compliance with the development
standards for the applicable zoning district and the city's subdivision code.
"Building site area" means the horizontal area within a building site expressed in square feet, acres or other area
measurement.
Building Site Coverage. See "Lot coverage."
Building Site, Panhandle or Flag. See "Lot" definitions.
Building Site, Through. "Through building site" means a building site having frontage on two (2) parallel or
approximately parallel streets. See "Through lot."
Business Park. See "Industrial park."
"CEQA" means the California Environmental Quality Act.
"Caretaker" means a person who lives on the premises for the purposes of managing, operating, maintaining or
guarding the principal use or uses permitted on the premises.
"Caretaker residence" means a residential unit not exceeding one thousand (1,000) square feet, which is not the
principal use on the property, to be occupied by a caretaker or watchman who is responsible for the security of the
principal use of the property.
"Carport" means a roofed structure or a portion of a building which is open on two (2) or more sides for the
parking of automobiles belonging to the occupants of the property.
"Cattery" means any building, structure, enclosure or premises within which five (5) or more cats are kept or
maintained primarily for financial profit for the purpose of boarding, breeding, training, marketing, hire or any
other similar purpose.
"Cellar" means a nonhabitable building level which: (1) has more than one-half of its height below the adjoining
finish grade at all points; and (2) has a floor area no more than one-half (%) that of the floor immediately above. A
cellar is not counted as a building story.
"Certificate of occupancy" or "certificate of use and occupancy" means a permit issued by the city prior to
occupancy of a structure or the establishment of a land use to assure that the structure or parcel is ready for
occupancy or use and that all ordinance requirements and project conditions of approval are fulfilled.
"Child day care center" or "preschool" means a child day care facility operated by a person, corporation or
association used primarily for the provision of daytime care, training or education of children at any location other
than their normal place of residence. The maximum number of children accommodated is determined by state
licensing provisions and city use permit conditions.
"Child day care facility" means, consistent with Section 1596.750 of the State Health and Safety Code, a facility
which provides nonmedical care to children under eighteen (18) years of age in need of personal services,
supervision, or assistance essential for sustaining the activities of daily living or for the protection of the individual
on less than a twenty-four (24)-hour basis. Child day care facility includes both child day care centers and child day
care homes.
(Supp. No. 2)
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"Child day care home" or 'family day care home" means, consistent with Section 1596.78 of the State Health and
Safety Code:
"Family day care home" means a home that regularly provides care, protection, and supervision for
fourteen (14) or fewer children, in the provider's own home, for periods of less than twenty-four (24)
hours per day, while the parents or guardians are away, and is either a large family day care home or a
small family day care home.
2. "Large family day care home" means a home that provides family day care for seven (7) to fourteen
(14) children, inclusive, including children under the age of ten (10) years who reside at the home.
"Small family day care home" means a home that provides family day care for eight (8) or fewer
children, including children under the age of ten (10) years who reside at the home.
"City" means the city of La Quinta.
"City council" means the city council of the city of La Quinta.
"Cleaning plant" or "laundry plant" means a central processing facility for dry cleaning or laundering of clothing
and fabrics collected from and returned to patrons and dry cleaning and laundry agencies.
Clinic, Medical. "Medical clinic" means an organization of medical doctors providing physical or mental health
service and medical or surgical care of the sick or injured, but not including inpatient or overnight care.
"Club" means an association of persons for some common purpose, but not including organizations which provide
goods or services and which are customarily carried on as businesses.
"Code" means this zoning code unless another code, ordinance or law is specified.
"Commercial" means operated or conducted on a frequent basis for the purpose of financial gain.
"Commercial filming" means the production of still or moving pictures on public property.
Commercial Center. See "Shopping center."
"Commercial recreation" means any use or activity where the primary intent is to provide amusement, pleasure or
sport but which is operated for financial gain. It includes establishments where food and beverages are sold as a
secondary or ancillary use, but does not include restaurants, nightclubs and cocktail lounges.
"Commercial stable" means any facility specifically designed or used for the stabling of equine animals not owned
by the residents of the subject property, for purposes such as on -site breeding, boarding, training, riding or other
recreational use as a commercial service to the owners of said animals.
"Commercial vehicle" means a vehicle customarily used as part of a business for the transportation of goods or
people.
"Commission" means the planning commission of the city unless another commission is indicated.
"Common interest development" bears the same meaning as defined in Section 1351 of the California Civil Code.
"Community apartment project" means a project in which an undivided interest in the land is coupled with the
right of exclusive occupancy of any apartment located thereon.
"Community auction and sales yard" means a facility which periodically holds auctions of farm equipment, fixtures
and other related materials in an enclosed building.
Community Care Facility. See "Residential care facility."
"Community center" means a non-commercial use established for the benefit and service of the population of the
community in which it is located, including senior centers.
Conditional Use Permit. See "Use permit."
(Supp. No. 2)
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"Condominium" means, consistent with Section 1351 of the State Civil Code, an undivided interest in common in a
portion of real property coupled with a separate interest in space in a residential, industrial or commercial building
on such real property, such as an office or store or multifamily dwelling. A condominium may include, in addition, a
separate interest in other portions of such real property.
"Condominium hotel" means a "hotel" or "group hotel" all or part of which constitutes a condominium project in
which one (1) or more of the units are individually owned, but are intended to be available for "transient" use (as
those terms are defined in Section 3.24.020 of the La Quinta Municipal Code), when not being used by the unit
owner. See also "First class condominium hotel."
"Congregate care facility" means a facility providing care on a monthly basis or longer and which is the primary
residence of the people it serves. It provides services to the residents such as the following: dining, housekeeping,
security, medical, transportation and recreation. Any commercial services provided are for the exclusive use of the
occupants of the facility. Such a facility may be located in more than one (1) building and on contiguous parcels
within the building site.
"Congregate living facility" means a single family residential facility which is licensed by the state to provide living
and treatment facilities on a monthly or longer basis for six (6) or fewer developmentally disabled persons or six (6)
or fewer persons undergoing treatment for alcohol or drug abuse and which is permitted in single-family
residences by operation of state law. (See also "Residential care facility.")
"Convalescent home" or "convalescent hospital" means a facility licensed by the State Department of Health
Services which provides bed and ambulatory care for more than six (6) patients with postoperative convalescent,
chronic illness or dietary problems and persons unable to care for themselves, including persons undergoing
psychiatric care and treatment both as inpatients and outpatients, but not including persons with contagious
diseases or afflictions. A convalescent home may also be known as a nursing home, convalescent hospital, rest
home or home for the aged.
"Conversion project" means an apartment house or multiple or group dwelling which is existing, under
construction or for which building permits have been issued, and which is proposed for conversion to a residential
condominium, community apartment, residential stock cooperative or planned development.
Corner Lot. See definitions under "Lot."
"Corral" means an enclosure designed for use as an open holding area for horses for the purpose of confinement
within that area for an indeterminate period of time.
"Cottage food operation" means an enterprise wherein an individual prepares and packages non -potentially
hazardous foods in a primary residential dwelling unit, which serves as his or her private residence, said foods
being for the direct and/or indirect sale to consumers, and that does not have more than one (1) full-time
equivalent employee, and generates not more than: (1) thirty-five thousand ($35,000.00) dollars in gross annual
sales in 2013; (2) forty-five thousand ($45,000.00) dollars in gross annual sales in 2014; (3) fifty thousand dollars
($50,000.00) in gross annual sales in 2015 and beyond as identified in California Health and Safety Code Section
113758.
"County" means the county of Riverside unless another county is indicated.
Day Care Center. See "Child day care center."
"Decision -making authority" or "decision -making body" means a person or group of persons charged with making
decisions on proposals, applications, or other items brought before the city.
"Density" means the number of dwelling units per gross acre, unless another area measurement is specified.
"Density bonus" means a density increase over the otherwise maximum allowable residential density under the
applicable zoning ordinance and land use element of the general plan as of the date of application by the applicant
to the city.
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"Detached building or structure" means a building or other structure that does not have a wall or roof in common
with any other building or structure.
"Development" means, on land or in or under water: the placement or erection of any solid material or structure;
discharge or disposal of any dredged material or of any gaseous, liquid, solid or thermal waste; grading, removing,
dredging, mining or extraction of any materials; change in the density or intensity of use of land, including, but not
limited to, subdivision pursuant to the Subdivision Map Act, and any other division of land, including lot splits,
except where the land division is brought about in connection with the purchase of such land by a public agency
for public recreational use; change in the intensity of use of water, or of access thereto; construction,
reconstruction, demolition or alteration of the size of any structure, including any facility of any private, public or
municipal utility; and the removal or harvesting of major vegetation other than for agricultural purposes.
"Development standard" means site or construction conditions that apply to a housing development pursuant to
any ordinance, general plan element, specific plan, charter amendment, or other local condition, law, policy,
resolution, or regulation.
"Director" or "planning director" means the city manager or designee.
District. See "Zoning district."
District, Nonresidential. See "Nonresidential district."
District, Residential. See "Residential district."
District, Special Purpose. See "Special purpose district."
"Downtown village directional sign panel" means an interchangeable sign panel which does not require a sign
permit, mounted on a monument base structure. The sign panels list businesses in the Village commercial zoning
district.
"Drive-in" or "drive -through" means designed or operated so as to enable persons to receive a service or purchase
or consume goods while remaining within a motor vehicle.
"Driveway" means a vehicular passageway providing access from a public or private street to a structure or parking
area or, in the case of residences, to a garage, carport, or legal parking space. A driveway is not a street.
"Driveway approach" means a designated area between the curb or traveled way of a street and the street right-
of-way line that provides vehicular access to abutting properties. When vehicular access to a building site is
provided by way of a common driveway, the driveway approach is the line of intersection where the individual
driveway abuts the common driveway.
"Duplex" means a permanent building containing two (2) dwelling units on a single lot.
"Dwelling" means a building or portion thereof designed and used for residential occupancy, but not including
hotels or motels.
Dwelling, Attached. "Attached dwelling" means a main dwelling unit attached to one (1) or more other main
dwelling units by means of a roof or interior wall.
Dwelling, Main or Primary Residence. "Main dwelling or primary residence" means the dwelling unit permitted as
the principal use of a parcel or building site, either by itself or with other dwelling units (as in multifamily
buildings).
Dwelling, Multifamily. "Multifamily dwelling" means a building containing more than one separate residential
dwelling unit, which is used or occupied, or is intended to be used or occupied, in whole or in part, as the home or
residence of one or more persons on a single parcel or building site.
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Dwelling, Patio Home. "Patio home dwelling" means a single-family detached dwelling shifted to one (1) side of the
lot, i.e., placed on the lot so that one (1) side setback is zero (0) or nearly zero (0) and the other side setback is
larger than if both side setbacks were approximately equal.
Dwelling, Single -Family. "Single-family dwelling" means one (1) main dwelling unit on a single parcel or building
site.
Dwelling, Single -Family Attached. "Single-family attached dwelling" means a main dwelling unit attached to one (1)
other main dwelling unit by means of a roof and/or interior wall, with each dwelling unit occupying its own lot.
Dwelling, Single -Family Detached. "Single-family detached dwelling" means a main dwelling unit not attached to
any other main dwelling unit.
Dwelling, Townhome. "Townhome dwelling" means a main dwelling unit attached typically to two (2) or more
other main dwelling units by means of a roof and/or interior wall, with each dwelling unit occupying its own lot.
"Dwelling unit" means one (1) or more rooms, including a bathroom and kitchen, designed and used for occupancy
by one (1) family for living and sleeping purposes.
Dwelling Unit, Second. See "Second unit."
"Easement" means a recorded right or interest in the land of another which entitles the holder thereof to some
use, privilege or benefit in, on, over or under such land.
"Educational institution" means a private or public elementary or secondary school, college or university qualified
to give general academic instruction equivalent to the standards prescribed by the state board of education.
"Elevation" means the vertical distance above sea level.
"Emergency shelter" means housing with minimal supportive services for homeless persons that is limited to
occupancy of six (6) months or less by a homeless person. No individual or household may be denied emergency
shelter because of an inability to pay.
"Employee's quarters" means quarters, which may include full bathroom and/or kitchen or cooking facilities„ for
the housing of domestic employees and located upon the same building site occupied by their employer.
"Enclosed" means roofed and contained on all sides by walls which are pierced only by windows, vents or
customary entrances and exits.
"Environmental review" means all actions and procedures required of the city and of applicants by the California
Environmental Quality Act ("CEQA," State Public Resources Code Section 21000 et seq.), the CEQA Guidelines
(Public Resources Code Section 15000 et seq.) and local environmental procedures.
"Exception" means a city -approved deviation from a development standard based on the following types of
findings by the decision -making authority:
1. General finding such as that notwithstanding the exception, the resulting project will still be consistent
with the goals and/or policies underlying the development standard; and
2. One (1) or more specific findings justifying the particular exception requested.
"Family" means one (1) or more persons occupying one (1) dwelling unit. The word "family" includes the occupants
of congregate living and residential care facilities, as defined herein, serving six (6) or fewer persons which are
permitted or licensed by the state. The word "family" does not include occupants of a fraternity, sorority,
boardinghouse, lodginghouse, club or motel.
Family Day Care Home. See "Child day care home."
"Farm" means a parcel of land devoted to agricultural uses where the principal use is the propagation, care and
maintenance of viable plant and animal products for commercial purposes.
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"Farmworker housing" means any building or group of buildings where six (6) or more farm employees are housed.
"First class condominium hotel" means a condominium hotel where both of the following apply:
1. The condominium hotel has a brand operator or an independent operator that is experienced in the
upscale segment or luxury segment of the hospitality industry as defined by J.D. Power and Associates;
and
2. The condominium hotel satisfies the published requirements that will be sufficient for a ranking of no
fewer than three (3) stars in the most recent annual awards list published from time to time by AAA
Travel Guides or by the Mobil Travel Guide.
Flag. See sign definitions, Section 9.160.130.
Flag Lot or Panhandle Lot. See definitions under "Lot."
"Flood" means a general and temporary condition of partial or complete inundation of land areas from the
overflow of inland and tidal waters, the rapid accumulation of runoff of surface waters from any source, or
mudslides (i.e., mudflows) which are proximately caused or precipitated by accumulations of water on or under
the ground.
"Flood insurance rate map (FIRM)" or 'flood boundary and floodway map" mean the official maps provided by the
Federal Emergency Management Agency (FEMA) which delineate the areas of special flood hazard, the risk
premium zones and the floodways applicable to the city.
"Floodplain" means the land area adjacent to a watercourse and other land areas susceptible to being inundated
by water.
"Floodproofing" means any combination of structural and nonstructural additions, changes or adjustments to
structures which reduce or eliminate flood damage to real estate or improved real property, water and sanitary
facilities, structures and their contents.
"Floodway" means the channel of a river or other watercourse and that part of the floodplain reasonably required
to discharge the base flood without cumulatively increasing the water surface elevation more than one (1) foot.
Floor Area, Gross. See "Gross floor area."
Floor Area, Livable. See "Livable floor area."
"Floor area ratio" means the numerical value obtained by dividing the gross floor area of all buildings, except
parking structures, located on a building site by the building site area.
"Fraternity house" or "sorority house" means a building or portion of a building occupied by a chapter of a regularly
organized college fraternity or sorority officially recognized by an educational institution.
Freestanding Sign. See sign definitions, Section 9.160.130.
Front Lot Line. See definitions under "Lot line."
"Garage" means a building or portion of a building used primarily for the parking of motor vehicles.
Gas Station or Service Station. See "Automobile service station."
"General plan" means the general plan of the city of La Quinta.
"Government code" means the California Government Code.
Grade, Average. "Average grade" means the elevation determined by averaging the highest and lowest elevations
of a parcel, building site or other defined area of land.
Grade, Average Finish. "Average finish grade" means the elevation determined by averaging the highest and
lowest elevations of a parcel, building site or other defined area of land after final grading.
(Supp. No. 2)
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Grade, Finish. "Finish grade" means the ground elevation at any point after final grading.
"Grading" means the filling, excavation or other movement of earth for any purpose.
"Granny flat" or "granny housing" means a secondary dwelling unit which is: (1) intended for the sole occupancy of
one (1) or two (2) adult persons sixty-two (62) years of age or over; and (2) located on a building site containing an
existing single family detached dwelling. The floor area of an attached granny flat does not exceed thirty percent
(30%) of the existing floor area of the primary single family residence and the floor area of a detached granny flat
does not exceed one thousand two hundred (1,200) square feet. (See also "Second unit.")
"Grazing" means the act of pasturing livestock on growing grass or other growing herbage or on dead grass or
other dead herbage existing in the place where grown as the principal sustenance of the livestock so grazed.
"Gross acreage" means the land area, expressed in acres, within a parcel or group of contiguous parcels minus any
right-of-way for arterial highways not including collector streets. Each acre so determined is a gross acre.
Gross Density. See "Density."
"Gross floor area" means the total square footage of all floors of a building, including the exterior unfinished wall
structure but excluding courtyards and other outdoor areas.
Gross Lot or Parcel Area. See "Lot area, gross."
"Ground floor area" means all enclosed area within the ground floor of a structure, including exterior walls and
mechanical spaces. Carports, garages, accessory buildings and parking structures are included in ground floor area
but swimming pools and unenclosed post -supported roofs over patios and walkways are not included.
Ground Sign. See "Freestanding sign" in sign definitions, Section 9.160.130.
"Guest house" means a detached or attached unit which has sleeping and sanitary facilities, which may include full
bathroom and/or kitchen or cooking facilities, and which is used primarily for sleeping purposes by members of the
family occupying the main building, their nonpaying guests, and domestic employees.
"Guest ranch" means any property of five (5) acres or more operated as a ranch which offers guest rooms for rent
and which has outdoor recreational facilities such as horseback riding, swimming or hiking.
Habitable Area. See "Livable floor area."
"Habitable room" means any room usable for living purposes, which includes working, sleeping, eating, cooking or
recreation, or a combination thereof. A room designed and used only for storage purposes is not a habitable room.
"Hazardous waste" means a waste or combination of wastes which, because of its quantity, concentration, toxicity,
corrosiveness, mutagenicity or flammability, or its physical, chemical or infectious characteristics, may: (1) cause or
significantly contribute to an increase in mortality or an increase in serious irreversible or incapacitating reversible
illness; or (2) pose a substantial present or potential hazard to human health or the environment when improperly
treated, stored, transported, disposed of, or otherwise managed.
Home for the Aged. See "Convalescent home."
"Home occupation" means an occupation or activity conducted as an accessory use within a dwelling unit
incidental to the residential use of the property. See Section 9.60.110.
"Hospital" means a facility licensed by the State Department of Health Services providing clinical, temporary or
emergency service of a medical, obstetrical, surgical or mental health nature to human patients.
"Hotel" means any building or portion thereof with access provided through a common entrance, lobby or hallway
to guest rooms which are rented on a daily or weekly basis.
Identification Sign. See sign definitions, Section 9.160.130.
(Supp. No. 2)
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"Industrial park," "business park" or 'office park" means anon residential development wherein the permitted uses
are planned, developed, managed and maintained as a unit, with landscaping, amenities, and common off-street
parking provided to serve all uses on the property.
"Intensity" means the level of development or activity associated with a land use, as measured by one (1) or more
of the following:
1. The amount of parking required for the use per Chapter 9.150.
2. The operational characteristics of the use such as hours of operation, the inclusion of dancing or live
entertainment as part of the use, or similar characteristics.
3. The floor area occupied by the use.
4. The percentage of the building site occupied by the use or by the structure containing the use.
Interior Lot Line. See definitions under "Lot line."
"Kennel" means any building, structure, enclosure or premises within which five (5) or more dogs are kept or
maintained primarily for financial profit for the purpose of boarding, breeding, training, marketing, hire or any
other similar purpose.
"Kitchen" means any room all or part of which is designed and/or used for the cooking or other preparation of
food.
Land Use. See "Use."
Land Use Intensity. See "Intensity."
Landfill, Sanitary. "Sanitary landfill" means an area designed and used for the disposal of solid waste on land by
spreading it in layers, compacting it and covering it daily with soil or other approved cover material.
Laundry Plant. See "Cleaning plant or laundry plant."
"Livable floor area" means the interior area of a dwelling unit which may be occupied for living purposes by
humans, including basements and attics (if permitted). Livable floor area does not include a garage or any
accessory structure.
"Live entertainment" means any act, play, revue, pantomime, scene, dance or song, or any combination of the
foregoing performed in person by one (1) or more persons whether or not they are compensated for their
performance.
Living Area. See "Livable floor area."
"Live/Work Unit" is a single unit consisting of both a commercial/office and a residential component that is
occupied by the same resident. The live/work unit shall be the primary dwelling of the occupant.
Lodginghouse. See "Boardinghouse."
"Lot" means an area of land under one (1) ownership which is identified as a lot or parcel on a recorded final map,
parcel map, record of survey recorded pursuant to an approved division of land, certificate of compliance, or lot
line adjustment. The terms "lot" and "parcel" are interchangeable for purposes of this code. Types of lots and their
definitions are as follows:
1. "Corner lot" means a lot abutting two (2) streets intersecting at an angle of not more than one hundred
thirty-five (135) degrees. If the angle of intersection is more than one hundred thirty-five (135)
degrees, the lot is an "interior lot."
2. "Flag or panhandle lot" means a lot connected to the street with a narrow access portion less than
forty (40) feet wide and more than twenty (20) feet long and situated so that another lot is located
between the main portion of the flag lot and the street.
(Supp. No. 2)
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Lot Types and Lot Lines
3. 'Interior lot" means a lot abutting only one (1) street or abutting two (2) streets which intersect at an
angle greater than one hundred thirty-five (135) degrees.
4. "Key lot" means a lot with a side lot line that abuts the rear lot line of one (1) or more adjoining lots.
5. "Reverse corner lot" means a corner lot, the rear of which abuts the side of another lot.
6. "Through lot" means a lot with frontage on two (2) parallel or approximately parallel streets.
"Lot area" means the horizontal land area within a lot expressed in square feet, acres, or other area measurement
"Lot coverage" or "building site coverage" means the cumulative ground floor area of the structures on a lot
expressed as a percentage of the net lot area. For purposes of this definition, "ground floor area" means all
enclosed area within the ground floor of a structure, including exterior walls and mechanical spaces. Carports,
garages, accessory buildings and parking structures are included in ground floor area but swimming pools and
unenclosed post -supported roofs over patios and walkways are not included.
"Lot frontage" means the length of the front lot line. For corner lots the lot frontage shall be measured from the
interior lot corner to the outside of the corner cut -back.
"Lot line or property line" means any boundary of a lot. The classifications of lot lines and their definitions are as
follows:
1. "Front lot line" means the following:
a. On an interior lot, the line separating the lot from the street;
b. On a corner lot, the shorter line abutting a street. (If the lot lines are equal or approximately
equal, the director shall determine the front lot line);
(Supp. No. 2)
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C. On a through lot, the lot line abutting the street providing primary access to the lot.
"Interior lot line" means any lot line not abutting a street.
"Rear lot line" means a lot line which does not intersect the front lot line and which is most distant
from and most parallel to the front lot line. In the case of an irregularly -shaped lot or a lot bounded by
only three (3) lot lines, the rear lot line is a ten (10)-foot long line parallel to and most distant from the
front lot line for the purposes of determining setbacks and other provisions of this code.
"Side lot line" means any lot line which is not a front or rear lot line.
"Lower income households" bears the same meaning as defined in Section 50079.5 of the California Health and
Safety Code.
"Lowest floor" means, with regard to flood protection, the lowest floor of the lowest enclosed area, including a
basement or cellar. An unfinished or flood -resistant enclosure, usable solely for parking of vehicles, building access
or storage in an area other than a basement area, is not considered a building's lowest floor provided that such
enclosure is not built so as to render the structure in violation of the applicable design requirements of the FP
floodplain district, Section 9.140.030.
"Manufactured home" means a residential building transportable in one (1) or more sections which has been
certified under the National Manufactured Housing Construction and Safety Standards Act of 1974.
"Master commercial development" means a commercial center for which an overall site development permit was
approved and implemented, which may have remaining unconstructed pads or buildings.
"Master plan of arterial highways" means a component of the circulation element of the city's general plan
designating adopted and proposed routes for all commuter, secondary, primary and major highways within the
city.
"Master plan of drainage" means an engineering report outlining the drainage facilities needed for the proper
development of the city.
"Maximum allowable residential density" means the density allowed under applicable zoning ordinances, or if a
range of density is permitted, means the maximum allowable density for the specific zoning range applicable to
the subject project.
"Median" means a paved or planted area separating a street or highway into opposite -direction travel lanes.
Medical Clinic. See "Clinic, medical."
"Medical marijuana dispensary" means a facility or location which provides, makes available or distributes medical
marijuana to a primary caregiver, a qualified patient, or a person with an identification card, in accordance with
California Health and Safety Code Section 11362.5 et seq.
"Menagerie" means a lot on which more than one (1) wild, non -domestic reptile (not including turtles or tortoises),
bird (not including poultry) or mammal is kept. A tamed or trained wild animal shall not be considered a domestic
animal.
"Ministorage facility" means a building containing various size storage compartments not exceeding five hundred
(500) square feet each, wherein each compartment is offered for rent or lease to the general public for the private
storage of materials excluding materials sold at the facility or delivered directly to customers.
"Minor adjustments" are deviations in standards which have little or no potential for adverse impacts on the
surrounding community and which are reviewed administratively.
Minor Use Permit. See "Use permit."
Mobilehome. See "Manufactured home."
(Supp. No. 2)
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"Mobilehome park" or "mobilehome development" means any area or tract of land used to accommodate
mobilehomes for human habitation, including pads for mobilehomes, clubhouses, recreation facilities, and other
ancillary structures and facilities. The term includes mobilehome parks and mobilehome subdivisions. See Section
9.60.180.
"Moderate income" or "persons and families of moderate income" means those middle -income families as defined
in Section 50093 of the California Health and Safety Code.
Modular Home. See "Manufactured home."
Monument Sign. See sign definitions, Section 9.160.130.
"Motel" means a building or group of buildings containing guest rooms rented on a weekly basis or less and with
most or all guest rooms gaining access from an exterior walkway.
Multifamily Dwelling or Residence. See "Dwelling, multifamily."
"Net project area" means all of the land area included within a development project excepting those areas with
before -development slopes of thirty percent (30%) or steeper and those areas designated for public and private
road rights -of -way, schools, public parks, and other uses or easements which preclude the use of the land therein
as part of the development project.
"Net site area" or "net lot area" means the total land area within the boundaries of a parcel or building site after
ultimate street rights -of -way and easements that prohibit the surface use of the site are deducted.
"Noncommercial coach" means a vehicle, with or without motive power, designed and equipped for human
occupancy for classrooms and other nonresidential and noncommercial uses.
"Nonconforming lot" means a lot or parcel which was lawful and in conformance with the applicable zoning
ordinances when established but which, due to subsequent ordinance changes, does not conform to the current
development standards applicable to the zoning district in which it is located. See Chapter 9.270.
"Nonconforming structure" means a structure which was lawful and in conformance with the applicable zoning
ordinances when constructed but which, due to subsequent ordinance changes, does not conform to the current
development standards applicable to the zoning district in which it is located. See Chapter 9.270.
"Nonconforming use" means a land use which was lawful and in conformance with the applicable zoning
ordinances when established but which, due to subsequent ordinance changes, is not currently permitted in the
zoning district in which it is located or is permitted only upon the approval of a use permit and no use permit has
been approved. See Chapter 9.270.
"Nonconformity" means a land use, lot or structure which was lawful when established or constructed but, due to
subsequent ordinance changes, is not in conformance with this zoning code. The term nonconformity does not
include illegal uses, lots, or structures, i.e., which were not lawful when established or constructed. See Chapter
9.270.
Nursery, Day Care. See "Child day care facility."
Nursing Home. See "Convalescent home."
Office Park. See "Industrial park."
Official Zoning Map. See "Zoning map."
"Off -site hazardous waste facility" means any structures, other appurtenances or improvements on land and all
contiguous land serving more than one (1) producer of hazardous waste, used for the treatment, transfer, storage,
resource recovery, disposal or recycling of hazardous waste, including, but not limited to,:
1. Incineration facilities (i.e., rotary kiln, fluid bed, etc.);
(Supp. No. 2)
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2. Residual repository (i.e., receiving only residuals from hazardous waste treatment facilities);
3. Stabilization/solidification facilities;
4. Chemical oxidation facilities;
5. Neutralization/precipitation facilities; or
6. Transfer/storage facilities.
"Open space" means any parcel or area of land or water, public or private, which is reserved for the purpose of
preserving natural resources, for the protection of valuable environmental features, or for providing outdoor
recreation or education. Open space does not include roads, driveways or parking areas not related to recreational
uses, any buildings, building setback areas or the required space between buildings, or surface utility facilities.
Open Space, Usable. "Usable open space" means open space which is predominately level (i.e., slopes less than
five percent (5%)) but which may contain some steeper land (i.e., with slopes up to twenty percent (20%)) which
has utility for picnicking or passive recreation activities and which complements surrounding usable open space.
Usable open space is a minimum of fifteen (15) feet in width and three hundred (300) square feet in area and may
include structures and impervious surfaces such as tot lots, swimming pools, basketball courts, tennis courts, picnic
facilities, walkways or bicycle trails.
Outdoor Advertising Sign. See "Billboard" in sign definitions, Section 9.160.130.
"Outdoor light fixtures" means outdoor artificial illuminating devices, outdoor fixtures, lamps and other devices,
permanent or portable, used for illumination or advertisement. Such devices shall include, but are not limited to,
search, spot, or flood lights for:
1. Buildings and structures;
2. Recreational areas;
3. Parking lot lighting;
4. Landscape lighting;
5. Billboards and other signs (advertising or other);
6. Street lighting;
7. General area and yard lighting.
"Outdoor vendors" include hotdog stands, ice cream carts, and other retail uses which utilize a movable or
relocatable stand or cart for walk-up sales. The stand or cart must be of a size and design suitable for placement on
a private sidewalk, plaza, or pedestrianway.
Panhandle Lot or Flag Lot. See definitions under "Lot."
"Parcel" means an area of land under one (1) ownership which is identified as a lot or parcel on a recorded final
map, parcel map, record of survey recorded pursuant to an approved division of land, certificate of compliance or
lot line adjustment. The terms "lot" and "parcel" are interchangeable for purposes of this code.
"Parking accessway" means a vehicular passageway that provides access and circulation from a street access point
into and through a parking lot to parking aisles and between parking areas.
"Parking structure" means a structure which is open or enclosed and is used for the parking of motor vehicles.
"Parkway" means the area of a public street that lies between the curb and the adjacent property line or physical
boundary, such as a fence or wall, which is used for landscaping and/or passive open space.
"Pasture" means an enclosed holding area consisting of grass or similar vegetation, specifically used for purposes
of grazing or feeding of animals.
(Supp. No. 2)
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Patio Home. See "Dwelling, patio home."
"Permitted use" means a land use allowed within a zoning district under this zoning code and subject to the
applicable provisions of this code.
"Person" means any individual, firm, copartnership, joint venture, association, social club, fraternal organization,
company, joint stock association, corporation, estate, trust, organization, business, receiver, syndicate, public
agency, the state of California or its political subdivisions or instrumentalities, or any other group or combination
acting as a unit.
"Person with a disability" is a person with a physical or mental impairment that limits or substantially limits one (1)
or more major life activities, anyone who is regarded as having such an impairment, or anyone who has a record of
such an impairment.
"Personal services" are establishments providing nonmedical services as a primary use, including, but not limited
to, barber and beauty shops, spas and tanning salons, clothing rental, dry cleaning stores, home electronics and
small appliance repair, laundromats (self-service laundries), shoe repair shops, and tailors.
"Planned unit development" means a residential development characterized by comprehensive planning for the
entire project, the clustering of buildings to preserve open space and natural features, and provision for the
maintenance and use of open space and other facilities held in common by the property owners within the project.
Pole Sign. See sign definitions, Section 9.160.130.
Portable Sign. See sign definitions, Section 9.160.130.
"Precise plan" or "precise plan of development" means the plan or plans for a project, development or other
entitlement approved by the decision -making authority. A precise plan may include site, grading, architecture,
landscaping plans and may also include a plan text describing the project design, development phasing, and other
characteristics.
"Precise plan of highway alignment" means a plan, supplementary to the master plan of arterial highways, which
establishes the highway centerline and the ultimate right-of-way lines and may establish building setback lines.
Primary Residence. See "Main dwelling."
"Primary unit" means a single-family or multifamily residential unit constructed and intended as the principal unit
and building on a lot. The primary unit shall be the largest unit on the lot.
"Principal use" means the primary or predominant use of any parcel, building site or structure.
"Project area" means all of the land area included within a development project excepting those areas designated
for public and private road rights -of -way, schools, public parks, and other uses or easements which preclude the
use of the land therein as part of the development project.
Projecting Sign. See sign definitions, Section 9.160.130.
"Property line" means a lot line or parcel boundary.
"Public agency" means the United States, the state, the county or any city within the county, or any political
subdivision or agency thereof.
Rear Lot Line. See definitions under "Lot line."
"Reasonable accommodation" means the process of providing flexibility in the application of land use, zoning, and
building regulations, practices, and procedures to eliminate barriers to housing opportunities for persons with
disabilities.
(Supp. No. 2)
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"Recreational vehicle" or "RV" means all trailers or any vehicle placed on a trailer such as a boat, watercraft, or
other vehicle, plus any vehicle designed and used for temporary habitation, including motorhomes, travel trailers,
"5th wheels" and camper shells.
"Recycling" means the process by which waste products are reduced to raw materials and transformed into new
products.
Relocatable Building. See "Building, relocatable."
"Residential care facility" or "community care facility" means a residential facility which is licensed by the state to
provide living and treatment facilities on a monthly or longer basis for six (6) or fewer of the following: wards of
the juvenile court, elderly persons, mentally disordered persons, handicapped persons or dependent and
neglected children. Such a facility is permitted in all types of residences by operation of state law.
Residential, Multifamily. See "Dwelling, multifamily."
Residential, Single -Family. See "Dwelling, single-family."
"Restaurant" means any use providing for the preparation, retail sale and consumption on site of food and
beverages. Restaurants include, but are not limited to, cafes, coffee shops, pubs, sandwich shops, ice cream
parlors, fast food take-out and drive -through stores, whose primary activity is food service and places of business
with similar uses. If any seating is provided in conjunction with a store where there is the preparation and retail
sale of food and beverages, that use shall be classified as a restaurant. The term "restaurant" may include the
licensed sale of alcoholic beverages for consumption on the premises.
Restaurant, Drive -Through. "Drive -through restaurant" means a restaurant with one (1) or more automobile lanes
which allow for the ordering and dispensing of food and beverages to patrons who remain in their vehicles.
Rest Home. See "Convalescent home."
"Retail" means the selling of goods or merchandise directly to the ultimate consumer.
"Reverse vending machine" means a machine which accepts recyclable materials, such as aluminum cans,
newspapers, or other materials, from the public and dispenses money in return.
"Riding academy" means a facility designed and used primarily for recreational riding, training and instruction
purposes, and allowing both on -site boarding or trailering of horses to the facility.
"Riding and hiking trail" means a trail or way designed for and used by equestrians, pedestrians and cyclists using
nonmotorized bicycles.
"Right -of --way" means the entire width of property used for streets, highways, flood or drainage works, overhead
or underground utilities, or any related improvements.
Roof Sign. See sign definitions, Section 9.160.130.
Roominghouse. See "Boardinghouse."
"Satellite dish antenna" means an apparatus capable of receiving communications from a man-made satellite.
"Scenic highway" means any highway designated a scenic and/or historic highway by an agency of the city, state or
federal government.
Second Unit. In accordance with Government Code Section 65852.2(i)(4), "second unit" means an attached or a
detached residential dwelling unit which provides complete independent living facilities for one (1) or more
persons. It shall include permanent provisions for living, sleeping, eating, cooking, and sanitation and shall be
located on the same parcel as the single-family dwelling is situated. A second unit also includes the following:
1. An efficiency unit, as defined in Section 17958.1 of the Health and Safety Code;
2. A manufactured home, as defined in Section 18007 of the Health and Safety Code.
(Supp. No. 2)
Created: 2022-07-20 15:42:52 [EST]
Page 16 of 21
106
"Section" means a portion of this zoning code beginning immediately after a six (6)- or seven (7)-digit number
beginning with 9., e.g., 9.10.010 or 9.280.030, and extending to the next such six (6)- or seven (7)-digit number.
(See also "Subsection.")
"Semi -permanent sign" means a non -illuminated sign which requires a sign permit, such as advertising the future
construction or opening of a facility, model home complex, commercial, or residential subdivision identification
which is intended to be erected or posted for a minimum of sixty-one (61) days and a maximum of one (1) year. A
permit for semi -permanent signs advertising future facility construction shall not be approved until a development
review application has been submitted.
"Senior citizen" means a person fifty-five (55) years of age or older.
"Senior citizen residence" means a residential care facility which is licensed by the state to provide living and
treatment facilities on a monthly or longer basis for six (6) or fewer senior citizens.
"Senior group housing" means a residential development which is developed or substantially renovated for and
occupied by seven (7) or more senior citizens.
"Service" means an act or any result of useful labor which does not in itself produce a tangible commodity.
Service Station. See "Gas station."
"Setback" means the distance that a building or other structure or a parking lot or other facility must be located
from a lot line, property line or other specified boundary.
Sexually Oriented Business. See Chapter 5.80 of the municipal code.
"Shopping center" or "commercial center" means a commercial area or group of commercial establishments,
planned, developed, managed and maintained as a unit, with common landscaping, amenities, and off-street
parking provided to serve all uses on the property.
Side Lot Line. See definitions under "Lot line."
"Sidewalk sale" or "parking lot sale" means the temporary outdoor display and sale of merchandise which is
normally displayed indoors at the location of an individual retail business not located within a shopping center.
(See also "Special commercial event.")
"Sign" means any medium for visual communication, including, but not limited to, words, symbols and illustrations
together with all parts, materials, frame and background, which medium is used or intended to be used to attract
attention to, identify, or advertise an establishment, product, service, activity or location, or to provide
information. Also, see sign definitions, Section 9.160.130.
Single -Family Dwelling or Residence. See "Dwelling, single-family."
"Single room occupancy (SRO) facility" or "SRO hotel" means a residential facility which is rented on a weekly or
longer basis and which provides living and sleeping facilities for one (1) or two (2) persons per unit. Each unit
contains a toilet and sink. Shower, kitchen, and laundry facilities may be shared.
Site. See "Building site."
Site Area, Net. See "Net project or site area."
Site Coverage. See "Building site coverage."
Site Development Permit or Development Permit. See Section 9.210.010.
"Slope" or "slope gradient" means the vertical distance between two (2) points on a slope divided by the horizontal
distance between the same two (2) points, with the result expressed as a percentage; e.g., "the slope has a twenty
percent (20%) gradient" (usually used to describe natural as opposed to manufactured, slopes).
(Supp. No. 2)
Created: 2022-07-20 15:42:52 [EST]
Page 17 of 21
107
"Slope ratio" means the steepness of a slope expressed as a ratio of horizontal distance to the vertical rise over
that horizontal distance; e.g., 2:1 (usually used to describe manufactured as opposed to natural, slopes).
"Special commercial event" means the temporary outdoor display and sale of merchandise by two (2) or more
tenants within a commercial center, or arts and crafts shows, fairs, or entertainment events within a commercial
center.
"Specific plan" means a plan consisting of text, maps and other documents and exhibits regulating development
within a defined area of the city, consistent with the general plan and State Government Code Section 65450 et
seq.
"Stable" means a building or structure containing multiple stalls for the purposes of sheltering, feeding, boarding,
accommodating or otherwise caring for several horses at one (1) time.
"Stall" means a division of a stable accommodating one (1) horse into an adequately sized enclosure for the
purpose of confining individual horses within a sheltered environment as may be necessary for security, safety or
other reasons pertinent to the health, welfare and daily care of each animal.
"Stock cooperative" means a corporation which is formed primarily for the purpose of holding title to, either in fee
simple or for a term of years, improved real property, if all or substantially all of the shareholders of such
corporation receive a right of exclusive occupancy in a portion of the real property, title to which is held by the
corporation, which right of occupancy is transferable only concurrently with the transfer of the shares of stock or
membership certificate in the corporation held by the person having such right of occupancy.
"Storage" means a place where goods, materials, and/or personal property is placed for more than twenty-four
(24) hours.
"Story" means that portion of a building included between the surface of any floor and the surface of the floor
immediately above it or if there is no floor above, then the space between the floor and the ceiling above it.
"Street" means a public or private vehicular right-of-way other than an alley or driveway, including both local
streets and arterial highways.
"Structure" means anything that is erected or constructed having a fixed location on the ground or attachment to
something on the ground and which extends more than thirty (30) inches above the finish grade. A mobilehome or
relocatable building, except when used as a temporary use with its weight resting at least partially upon its tires, is
a structure for the purposes of this definition.
"Subsection" means a portion of a section of this zoning code designated by a section number followed
immediately by an upper case letter; for example, subsection 9.10.010(A). (See also "Section.")
"Supportive housing" means housing with no limit on length of stay, that is occupied by the target population as
defined in subdivision (d) of Section 53260 of the Health and Safety Code 50675.14(b) and that is linked to on -site
or off -site services that assist the supportive housing resident in retaining the housing, improving his or her health
status, and maximizing his or her ability to live and, when possible, work in the community. ("Target population"
includes adults with low income having one (1) or more disabilities, including mental illness, HIV or AIDS, substance
abuse, or other chronic health conditions, or individuals eligible for services provided under the Lanterman
Developmental Disabilities Services Act and may, among other populations, include families with children, elderly
persons, young adults aging out of the foster care system, individuals exiting from institutional settings, veterans,
or homeless people.)
"Swimming pool" means an artificial body of water having a depth in excess of eighteen (18) inches, designed,
constructed and used for swimming, dipping or immersion purposes by humans.
"Tandem parking" means any off-street parking space(s), or arrangement of such spaces, configured in such a
manner such that one (1) or more spaces is not directly accessible to a street or other approved access without
traversing any portion of another space.
(Supp. No. 2)
Created: 2022-07-20 15:42:52 [EST]
Page 18 of 21
108
"Temporary sign" means any non -illuminated sign which may require a sign permit and which is intended to be
posted for a maximum of forty-five (45) days. Temporary signs include without limitation: political campaign signs,
garage sale signs and seasonal sales signs.
"Temporary use" means a land use established for a specified period of time, which use is discontinued at the end
of such specified time.
"Timeshare facility" means a facility in which a person receives the right in perpetuity, for life or for a specific
period of time, to the recurrent, exclusive use or occupancy of a lot, parcel, unit, or portion of real property for a
period of time which has been or will be allocated from twelve (12) or more occupancy periods into which the
facility has been divided. A timeshare use may be coupled with an estate in the real property or it may entail a
license, contract, membership, or other right of occupancy not coupled with an estate in the real property.
Townhome. See "Dwelling, townhome."
"Transient basis" means for a continuous period of two (2) weeks or less.
"Transitional housing" is buildings configured as rental housing developments, but operated under program
requirements that call for the termination of assistance and recirculation of the assisted unit to another eligible
program recipient at some predetermined future point in time, which shall be no less than six (6) months.
"Transitional shelter" means a shelter for homeless persons or victims of domestic abuse which provides
accommodations for persons on a transient basis, i.e., for a continuous period of two (2) weeks or less.
Two (2)-Unit Attached Dwelling. See "Dwelling, two (2)-unit attached."
"Ultimate right-of-way" means the right-of-way shown as ultimate on an adopted precise plan of highway
alignment or the street right-of-way shown within the boundary of a recorded tract map, a recorded parcel map or
a recorded planned community development plan. The latest adopted or recorded document in such cases shall
take precedence. If none of these exist, the ultimate right-of-way is the right-of-way required by the highway
classification as shown in the general plan.
"Use" or "land use" means the purpose for which a structure or land is occupied, arranged, designed or intended,
or for which either a structure or land is or may be occupied or maintained.
"Use permit" means a discretionary entitlement under the provisions of this zoning code which authorizes a
specific use or development on a specific property subject to compliance with all terms and conditions imposed on
the entitlement. Uses requiring a conditional use permit have moderate to significant potential for adverse
impacts on surrounding properties, or residents while uses requiring a minor use permit have low to moderate
potential for adverse impacts on surrounding properties, residents, or businesses. See Section 9.210.020.
Variance. See Section 9.210.030.
"Vehicular accessway" means a private, nonexclusive vehicular easement affording access to abutting properties.
"Very low income households" bears the same meaning as defined in Section 50105 of the Health and Safety Code.
"Veterinary clinic" means a place where animals no larger than the largest breed of dogs are given medical and
surgical treatment, primarily on an outpatient basis, and where the boarding of animals under treatment is
incidental to the principal clinic use.
"Village Hospitality Home" means a unit located on a parcel size between 4,500 square feet and 10,000 square feet
that is not occupied by an owner or manager and that is rented in its entirety to transient guests for a period of
thirty (30) consecutive calendar days or less, subject to Chapter 3.24 Transient Occupancy Tax.
Wall Sign. See "Building -mounted sign" in sign definitions, Section 9.160.130.
"Wing wall" means an architectural feature in excess of six (6) feet in height which is a continuation of a building
wall projecting beyond the exterior walls of a building.
(Supp. No. 2)
Created: 2022-07-20 15:42:52 [EST]
Page 19 of 21
109
"Yard" means an open space on a parcel of land or building site unobstructed and unoccupied from the ground
upward except for wall projections permitted by this code. Yards are classified as follows:
"Front yard" means a yard extending across the full width of the lot between the front lot line or the
ultimate street right-of-way line and a setback line within the lot. The depth of the front yard is equal
to the setback established in the development standards for the applicable zoning district and is
measured along a line drawn at a ninety (90)-degree angle to whichever of the following results in the
greatest setback: the front lot line or its tangent or the ultimate street right-of-way or its tangent.
"Rear yard" means a yard extending across the full width of the lot between the rear lot line and a
setback line within the lot. The depth of the rear yard is equal to the setback established in the
development standards for the applicable zoning district and is measured along a line drawn at a
ninety (90)-degree angle to whichever of the following results in the greatest setback: the rear lot line
or its tangent or the ultimate street right-of-way or its tangent.
"Side yard" means a yard extending from the front setback line to the rear setback line. The depth of
the side yard is equal to the setback established in the development standards for the applicable
zoning district and is measured along a line drawn at a ninety (90)-degree angle to whichever of the
following results in the greatest setback: the side lot line or its tangent or the ultimate street right-of-
way or its tangent.
REAR YARD
I INTERIOR
SIDE YAR❑
w _
uJ
FRONT YARD
EXTERIOR SIDE YAR❑
STREET
TYPES OF YARDS
"Zoning code" or "code" means the zoning code of the city, i.e., Title 9 of the city of La Quinta Municipal Code,
including the official zoning map and other maps and graphics incorporated in the zoning code text or included
therein by reference.
"Zoning district" or "district" means an area of the city designated on the official zoning map and subject to a
uniform set of permitted land uses and development standards.
"Zoning map" or 'official zoning map" means a map incorporated into this code by reference which covers the
entire land area of the city and is divided into zoning districts for the purpose of specifying for each such land area
the uses permitted, development standards required, and other applicable provisions of this code.
(Supp. No. 2)
Created: 2022-07-20 15:42:52 [EST]
Page 20 of 21
110
( Ord. 577 § 1, 2019; Ord. 562 § 1, 2017; Ord. 550 § 1, 2016; Ord. 538 § 1, 2016; Ord. 512 § 1, 2013; Ord. 505 § 1,
2012; Ord. 489 § 1, 2011; Ord. 325 § 1, 1998; Ord. 284 § 1, 1996)
(Supp. No. 2)
Created: 2022-07-20 15:42:52 [EST]
Page 21 of 21
111
112
ORDINANCE NO. 603, EXHIBIT B, ADOPTED: OCTOBER 18, 2022
Proposed change to RL
Kelsey Property
La Quinta City Boundaries
ParcelAssessor
Zoning Designations
Residential
RL Low Density Residential
Nonresidential
MC Major Community Facilities
Special Purpose
- OS Open Space
- GC Golf Course
766110006
1100
W Zone Change Maps forKelsey Property -I I1111RNIA-
Planning Division
s 113 Design and Development Department
September 2022
Ordinance No. 603 Exhibit B Adopted: October 18, 2022
1
1
1
1
1
Existing Zoning
793700
'
QPedalino
ParcelAssessor
'
La Quinta City Boundaries
Zoning Designations
'
Residential
RL Low Density Residential
'
Special Purpose
- PR Parks and Recreation
1.�
1
1
1
W �
7937000O'
'
Proposed change to RL
Pedalino
La Quinta City Boundaries
'
ParcelAssessor
Mountain Spur Dr
Zoning Designations
'
Residential
RL Low Density Residential
'
Special Purpose
PR Parks and Recreation
'
�'
W E
Zone Change
Maps for Pedalino Property
—�'I�IIFORNIA-
Planning Division
s
114
Design and Development Department
September 2022
CONSENT CALENDAR ITEM NO. 7
City of La Quints
CITY COUNCIL MEETING October 18, 2022
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT
DATED JULY 311 2022
RECOMMENDATION
Receive and file revenue and expenditure report dated July 31, 2022.
EXECUTIVE SUMMARY
• The report summarizes the City's year-to-date (YTD) revenues and period
expenditures for July 2022 (Attachment 1).
• These reports are also reviewed by the Finance Advisory Commission.
FISCAL IMPACT - None
BACKGROUND/ANALYSIS
Below is a summary of the column headers used on the Revenue and
Expenditure Summary Reports:
Original Total Budget - represents revenue and expenditure budgets the
Council adopted in June 2022 for fiscal year 2022/23
Current Total Budget - represents original adopted budgets plus any
Council approved budget amendments from throughout the year. The
2021/22 operating and Capital Improvement Project (CIP) carryovers to
2022/23 will be processed after the year-end audit is completed.
Period Activity - represents actual revenues received and expenditures
outlaid in the reporting month.
Fiscal Activity - represents actual revenues received and expenditures
outlaid YTD.
Variance Favorable/(Unfavorable) - represents the dollar difference
between YTD collections/expenditures and the current budgeted
amount.
Percent Used - represents the percentage activity as compared to
budget YTD.
115
July Revenues
Comparison to Last Year
Percent of
Percent of
YTD
Budget
YTD
Budget
General Fund (GF)
$
403,605
$
403,605
0.59%
$
525,729
0.89%
All Funds
$
1,356,929
$
1,356,929
1.28%
$
1,171,291
1.31%
July Expenditures
Comparison to Last Year
Percent of
Percent of
YTD
Budget
YTD
Budget
General Fund
$
611,972
$
611,972
0.95%
$
664,170
1.20%
Payroll (GF)
$
358,965
$
358,965
2.60%
$
356,098
3.14%
All Funds
$
2,677,657
2,677,657
2.60%
1,365,677
1.58%
Top Five Revenue Income Sources for Jul
General Fund
Non -General Fund
Building Permits
$
74,986
Non -allocated Interest (Pension Trust)
$
376,894
STVR Registration Fee
$
66,000
Developer Impact Fees- Transportation
$
129,103
Building Plan Check Fees
$
59,739
Allocated Interest
$
93,479
Misc. Permits
$
32,382
SilverRock Green Fees
$
88,836
Business Licenses
$
24,892
Housing Authority Rent Revenue
$
87,654
Top Five Expenditures/Outlays for July
General Fund
Non -General Fund
Parks Landscape Maintenance
$
60,804
Liability Insurance
$
418,878
Parks Landscape Materials/Supplies
$
28,926
Software Licenses(2)
$
246,247
Membership Dues(l)
$
23,235
Homelessness Assistance
$
200,000
Marketing and Tourism Promotions
$
19,695
Workers Comp Insurance
$
185,353
Credit Card Fees
17,815
Property Insurance
159,738
(')League of California Cities, Southern California Association of Governments (SCAG), Costar commercial real estate
analytics.
(Z)Annual subscription fees for Tyler
(Finance/HR Depts.), Granicus (City website), Office 365 licenses,
GovInvest
(pension software GoRe uest and Laserfiche.
The revenue report includes revenues and transfers into funds from other
funds (income items). Revenues are not received uniformly throughout the
year, resulting in peaks and valleys. For example, large property tax
payments are usually received in December and May. Similarly,
Redevelopment Property Tax Trust Fund payments are typically received in
January and June. Any timing imbalance of revenue receipts versus
expenditures is funded from the City's cash flow reserve.
The expenditure report includes expenditures and transfers out to other funds.
Unlike revenues, expenditures are more likely to be consistent from month to
month. However, large debt service payments or CIP expenditures can cause
swings.
Prepared by: Rosemary Hallick, Financial Services Analyst
Approved by: Claudia Martinez, Finance Director
Attachment: 1. Revenue and Expenditure Report for July 31, 2022
116
ATTACHMENT 1
ta Qaiota
FINANCE
Fund
101 - GENERAL FUND
201 - GAS TAX FUND
202 - LIBRARY & MUSEUM FUND
203 - PUBLIC SAFETY FUND (MEASU
210 - FEDERAL ASSISTANCE FUND
212 - SLESA (COPS) FUND
215 - LIGHTING & LANDSCAPING FU
220 - QUIMBY FUND
221 - AB 939 - CALRECYCLE FUND
223 - MEASURE A FUND
226-EMERGENCY MANAGEMENT
227 - STATE HOMELAND SECURITY I
230 - CASp FUND, AB 1379
235 - SO COAST AIR QUALITY FUND
241 - HOUSING AUTHORITY
243 - RDA LOW -MOD HOUSING FUI`
247 - ECONOMIC DEVELOPMENT FL
249 - SA 2011 LOW/MOD BOND FUI
250 - TRANSPORTATION DIF FUND
251 - PARKS & REC DIF FUND
252 - CIVIC CENTER DIF FUND
253 - LIBRARY DEVELOPMENT DIF
254 - COMMUNITY & CULTURAL CEI
255 - STREET FACILITY DIF FUND
257 - FIRE PROTECTION DIF
259 - MAINTENANCE FACILITIES DIF
270 - ART IN PUBLIC PLACES FUND
275 - LQ PUBLIC SAFETY OFFICER
299 - INTEREST ALLOCATION FUND
310 - LQ FINANCE AUTHORITY DEBT
401 - CAPITAL IMPROVEMENT PRO(
405 - SA PA 1 CAPITAL IMPRV FUND
501 - FACILITY & FLEET REPLACEMEI
502 - INFORMATION TECHNOLOGY
503 - PARK EQUIP & FACILITY FUND
504 - INSURANCE FUND
601 - SILVERROCK RESORT
602 - SILVERROCK GOLF RESERVE
760 - SUPPLEMENTAL PENSION PLA
761 - CERBT OPEB TRUST
762 - PARS PENSION TRUST
Report Total:
For Fiscal: 2022/23 Period Ending: 07/31/2022
Revenue Summary
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Used
68,321,100
68,321,100
403,605
403,605
-67,917,495
0.59%
2,691,011
2,691,011
0
0
-2,691,011
0.00%
2,867,000
2,867,000
106
106
-2,866,894
0.00%
2,000
2,000
0
0
-2,000
0.00%
156,000
156,000
0
0
-156,000
0.00%
101,000
101,000
0
0
-101,000
0.00%
2,483,300
2,483,300
0
0
-2,483,300
0.00%
25,000
25,000
0
0
-25,000
0.00%
64,000
64,000
0
0
-64,000
0.00%
1,875,000
1,875,000
0
0
-1,875,000
0.00%
12,100
12,100
0
0
-12,100
0.00%
5,000
5,000
0
0
-5,000
0.00%
20,200
20,200
1,340
1,340
-18,860
6.63%
54,400
54,400
0
0
-54,400
0.00%
1,451,500
1,451,500
87,654
87,654
-1,363,846
6.04%
20,000
20,000
0
0
-20,000
0.00%
15,000
15,000
0
0
-15,000
0.00%
25,000
25,000
0
0
-25,000
0.00%
1,020,000
1,020,000
129,103
129,103
-890,897
12.66%
501,000
501,000
61,074
61,074
-439,926
12.19%
301,000
301,000
36,754
36,754
-264,246
12.21%
75,000
75,000
11,513
11,513
-63,487
15.35%
152,000
152,000
27,724
27,724
-124,276
18.24%
10,000
10,000
0
0
-10,000
0.00%
101,000
101,000
10,997
10,997
-90,003
10.89%
75,500
75,500
9,811
9,811
-65,689
12.99%
153,000
153,000
4,143
4,143
-148,857
2.71%
2,200
2,200
0
0
-2,200
0.00%
0
0
93,479
93,479
93,479
0.00%
1,100
1,100
0
0
-1,100
0.00%
13,136,811
13,136,811
0
0
-13,136,811
0.00%
1,000
1,000
0
0
-1,000
0.00%
1,685,000
1,685,000
0
0
-1,685,000
0.00%
2,256,708
2,256,708
2,130
2,130
-2,254,578
0.09%
470,000
470,000
0
0
-470,000
0.00%
1,020,400
1,020,400
0
0
-1,020,400
0.00%
4,865,453
4,865,453
100,602
100,602
-4,764,851
2.07%
79,000
79,000
0
0
-79,000
0.00%
5,500
5,500
0
0
-5,500
0.00%
10,000
10,000
0
0
-10,000
0.00%
100,000
100,000
376,894
376,894
276,894
376.89%
106,210,283
106,210,283
1,356,929
1,356,929
-104,853,354
1.28%
Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report published annually in December, is the best resource for all final audited numbers.
Page 1 of 3
117
For Fiscal: 2022/23 Period Ending: 07/31/2022
Expenditure Summary
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Fund
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Used
101 - GENERAL FUND
64,651,274
64,651,274
611,972
611,972
64,039,302
0.95%
201 - GAS TAX FUND
2,687,351
2,687,351
28,950
28,950
2,658,401
1.08%
202 - LIBRARY & MUSEUM FUND
1,909,146
1,909,146
6,723
6,723
1,902,423
0.35%
210 - FEDERAL ASSISTANCE FUND
152,600
152,600
0
0
152,600
0.00%
212 - SLESA (COPS) FUND
100,000
100,000
0
0
100,000
0.00%
215 - LIGHTING & LANDSCAPING FU
2,465,376
2,465,376
89,887
89,887
2,375,489
3.65%
221 - AB 939 - CALRECYCLE FUND
150,000
150,000
0
0
150,000
0.00%
223 - MEASURE A FUND
3,882,000
3,882,000
0
0
3,882,000
0.00%
226 - EMERGENCY MANAGEMENT F
12,000
12,000
0
0
12,000
0.00%
227 -STATE HOMELAND SECURITY 1
5,000
5,000
0
0
5,000
0.00%
230 - CASp FUND, AB 1379
5,500
5,500
0
0
5,500
0.00%
235 - SO COAST AIR QUALITY FUND
46,500
46,500
0
0
46,500
0.00%
237 - SUCCESSOR AGCY PA 1 ADMII`
0
0
1,600
1,600
-1,600
0.00%
241 - HOUSING AUTHORITY
1,712,670
1,712,670
69,712
69,712
1,642,958
4.07%
243 - RDA LOW -MOD HOUSING FUG
250,000
250,000
200,000
200,000
50,000
80.00%
244 - HOUSING GRANTS (Multiple)
0
0
96,157
96,157
-96,157
0.00%
247 - ECONOMIC DEVELOPMENT FL
21,500
21,500
0
0
21,500
0.00%
249 - SA 2011 LOW/MOD BOND FUI
20,000
20,000
0
0
20,000
0.00%
250-TRANSPORTATION DIF FUND
500,000
500,000
0
0
500,000
0.00%
251 - PARKS & REC DIF FUND
500,000
500,000
0
0
500,000
0.00%
252 - CIVIC CENTER DIF FUND
250,000
250,000
0
0
250,000
0.00%
253 - LIBRARY DEVELOPMENT DIF
15,000
15,000
0
0
15,000
0.00%
270 - ART IN PUBLIC PLACES FUND
177,000
177,000
0
0
177,000
0.00%
310 - LQ FINANCE AUTHORITY DEBT
1,100
1,100
0
0
1,100
0.00%
401 - CAPITAL IMPROVEMENT PRO(
13,136,811
13,136,811
35,509
35,509
13,101,302
0.27%
501 - FACILITY & FLEET REPLACEMEI
1,608,750
1,608,750
128,210
128,210
1,480,540
7.97%
502 - INFORMATION TECHNOLOGY
2,258,054
2,258,054
319,272
319,272
1,938,782
14.14%
503 - PARK EQUIP & FACILITY FUND
545,000
545,000
0
0
545,000
0.00%
504 - INSURANCE FUND
984,100
984,100
890,357
890,357
93,743
90.47%
601 - SILVERROCK RESORT
4,782,135
4,782,135
181,959
181,959
4,600,176
3.80%
760 - SUPPLEMENTAL PENSION PLA
12,850
12,850
12,833
12,833
17
99.87%
761 - CERBT OPEB TRUST
1,500
1,500
0
0
1,500
0.00%
762 - PARS PENSION TRUST
55,000
55,000
4,515
4,515
50,485
8.21%
Report Total:
102,898,217
102,898,217
2,677,657
2,677,657
100,220,560
2.60%
Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report published annually in December, is the best resource for all final audited numbers.
Page 2 of 3
118
Fund Descriptions
Fund #
Name
Notes
The primary fund o the City used to account or all revenue and expenditures of the City; a broad
101
General Fund
range of municipal activities are provided through this fund.
201
Gas Tax Fund
Gasoline sales tax allocations received from the State which are restricted to street -related
expenditures.
202
Library and Museum Fund
Revenues from property taxes and related expenditures for library and museum services.
203
Public Safety Fund
General Fund Measure G sales tax revenue set aside for public safety expenditures.
210
Federal Assistance Fund
Community Development Block Grant (CDBG) received from the federal government and the
expenditures of those resources.
212
SLESF (COPS) Fund
Supplemental Law Enforcement Services Funds (SLESF) received from the State for law enforcement
activities. Also known as Citizen's Option for Public Safetv (COPS).
215
Lighting & Landscaping Fund
Special assessments levied on real property for city-wide lighting and landscape
maintenance/improvements and the expenditures of those resources.
220
Quimby Fund
Developer fees received under the provisions of the Quimby Act for park development and
improvements.
221
AB939 Fund/Cal Recycle
Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills
through recvclina efforts. Assembly Bill (AB) 939.
223
Measure A Fund
County sales tax allocations which are restricted to street -related expenditures.
224
TUMF Fund
Developer -paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in Riverside
Countv.
225
Infrastructure Fund
Developer fees for the acquisition, construction or improvement of the City's infrastructure as defined
by Resolution
226
Emergency Mgmt. Performance Grant (EMPG)
Federal Emergency Management Agency (FEMA) grant for emergency preparedness.
227
State Homeland Security Programs (SHSP)
Federal Emergency Management Agency (FEMA) grant for emergency preparedness.
230
CASP Fund, AB1379 / SB1186
Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from
Business License renewals. Assemblv Bill (AB) 1379 and Senate Bill (SB) 1186.
Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for
231
Successor Agency PA 1 RORF Fund
Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on
recognized obligations of the former Redevelopment Aaencv (RDA).
235
SO Coast Air Quality Fund (AB2766, PM10)
Contributions from the South Coast Air Quality Management District. Uses are limited to the reduction
and control of airborne pollutants. Assemblv Bill (AB) 2766.
237
Successor Agency PA 1 Admin Fund
Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment
Schedule (ROPS) associated with the former Redevelopment Aqencv (RDA).
241
Housing Authority
Activities of the Housing Authority which is to promote and provide quality affordable housing.
243
RDA Low -Moderate Housing Fund
Activities of the Housing Authority which is to promote and provide quality affordable housing.
Accounts for RDA loan repayments (20 /o for Housinq) and housing programs,.
244
Housing Grants
Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and
development.
247
Economic Development Fund
Proceeds from sale of City -owned land; transferred from General Fund for future economic
development.
249
SA 2011 Low/Mod Bond Fund
Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016.
250
Transportation DIF Fund
Developer impact fees collected for specific public improvements - transportation related.
251
Parks & Rec. DIF Fund
Developer impact fees collected for specific public improvements - parks and recreation.
252
Civic Center DIF Fund
Developer impact fees collected for specific public improvements - Civic Center.
253
Library Development DIF Fund
Developer impact fees collected for specific public improvements - library.
254
Community Center DIF Fund
Developer impact fees collected for specific public improvements - community center.
255
Street Facility DIF Fund
Developer impact fees collected for specific public improvements - streets.
256
Park Facility DIF Fund
Developer impact fees collected for specific public improvements - parks.
257
Fire Protection DIF Fund
Developer impact fees collected for specific public improvements - fire protection.
270
Art In Public Places Fund
Developer fees collected in lieu of art placement; utilized for acquisition, installation and maintenance
of public artworks.
275
LQ Public Safety Officer Fund
Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line
of dutv.
299
Interest Allocation Fund
Interest earned on investments.
310
LQ Finance Authority Debt Service Fund
Accounted for the debt service the Financing Authority's outstanding debt and any related reporting
requirements. This bond was fullv paid in October 2018.
401
Capital Improvement Program Fund
Planning, design, and construction of various capital projects throughout the City.
405
SA PA 1 Capital Improvement Fund
Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture covenants.
Used for SilverRock infrastructure improvements.
501
Equipment Replacement Fund
Internal Service Fund for vehicles, heavy equipment, and related facilities.
502
Information Technology Fund
Internal Service Fund for computer hardware and software and phone systems.
503
Park Equipment & Facility Fund
Internal Service Fund for park equipment and facilities.
504
Insurance Fund
Internal Service Fund for city-wide insurance coverages.
601
SilverRock Resort Fund
Enterprise Fund for activities of the city -owned golf course.
602
SilverRock Golf Reserve Fund
Enterprise Fund for golf course reserves for capital improvements.
760
Supplemental Pension Plan (PARS Account)
Supplemental pension savings plan for excess retiree benefits to general employees of the City.
761
Other Post Benefit Obligation Trust (OPEB)
For retiree medical benefits and unfunded liabilities.
762
Pension Trust Benefit (PARS Account)
I For all pension -related benefits and unfunded liabilities.
119
Page 3 of 3
120
CONSENT CALENDAR ITEM NO. 8
City of La Quinta
CITY COUNCIL MEETING: October 18, 2022
STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED SEPTEMBER 30 AND
OCTOBER 7, 2022
RECOMMFNDATTON
Approve demand registers dated September 30 and October 7, 2022.
EXECUTIVE SUMMARY - None
FISCAL IMPACT
Demand of Cash:
City
Successor Agency of RDA
Housing Authority
BACKGROUND/ANALYSIS
$ 2,563,184.52
$ 242.50
$ 15,974.77
$ 2,579,401.79
Routine bills and payroll must be paid between Council meetings. Attachment 1
details the weekly demand registers for September 30, and October 7, 2022.
Warrants Issued:
209047-209096
209097-209176
Wire Transfers
Payroll Tax Transfers
Payroll Direct Deposit
$
475,895.54
$
378,949.44
$
1,443,016.01
$
48,335.49
$
233,205.31
$
2,579,401.79
121
The most significant expenditures on the demand registers are:
Vendor Account Name(s)
Visit Greater Palm Springs VGPS
Amount Purpose
$ 161,579.54 FY 22/23 QTR 1 & 2 City
Funding
Vintage Associates
Landscape
$
73,185.00
Sept Park Landscape
Contract
Maintenance
Imperial Irrigation
Various
$
64,733.74
Electricity Service
District(')
PWLC II, Inc.
Landscape
$
60,084.00
Sept City Landscape
Contract
Maintenance
Coachella Valley Water
Various
$
50,950.54
Water Service
District(')
(1) Payments were made on 9/30/22 & 10/7/22
Wire Transfers: Twenty-one transfers totaled $1,433,016. Of this amount,
$1,211,692 was to CALPERS, and $152,266 was to Landmark. (See Attachment
2 for a complete listing).
Purchase Orders/Contracts: During the period starting July 1 through August
311 2022, eight purchase orders were issued with a value between $25,000 and
$50,000, for a total of $237,041 (See Attachment 3 for a complete listing).
Investment Transactions: Full details of investment transactions as well as
total holdings are reported quarterly in the Treasurer's Report.
Settle
Coupon
Transaction
Issuer
Type
Par Value
Date
Rate
YTM
Purchase
University Credit Union
CD
$ 248,000
9/26/22
4.000%
4.000%
Maturity
Fed Farm Credit Bank
Agency
$ 1,000,000
9/29/22
1.400%
Maturity
US Treasury
Treasury
$ 500,000
9/30/22
1.875%
Maturity
US Treasury
Treasury
$ 8,000,000
9/30/22
0.125%
Purchase
US Treasury
Treasury
$ 2,000,000
9/30/22
1.500%
3.820%
Purchase
US Treasury
Treasury
$ 3,000,000
9/30/22
0.125%
3.630%
Purchase
US Treasury
Treasury
$ 3,000,000
9/30/22
2.375%
3.530%
Purchase
Fed Farm Credit Bank
Agency
$ 1,000,000
9/30/22
4.000%
4.080%
Purchase
County Schools FCU
CD
$ 248,000
9/30/22
4.400%
4.400%
Prepared by: Jesse Batres, Account Technician
Approved by: Rosemary Hallick, Financial Services Analyst
Attachments: 1. Demand Registers
2. Wire Transfers
3. Purchase Orders
122
ATTACHMENT 1
Q&r&
City of La Quinta
-CAIAFIMM -
Demand Register
Packet: APPKT03272 - 09/30/2022 JB
Vendor Name
Payment Number
Description (Item)
Account Name
Account Number
Amount
Fund: 101- GENERAL FUND
VISIT GREATER PALM SPRINGS
209093
FY23/23 Q1 CITY FUNDING
VGPS - Visit Greater Palm Spri...
101-3007-60151
80,789.77
VISIT GREATER PALM SPRINGS
209093
FY 22/23 Q2 CITY FUNDING
VGPS - Visit Greater Palm Spri...
101-3007-60151
80,789.77
LNJ MEDIA, LLC
209073
9/21/22 - B ROLL VIDEO OF THE CITY OF L...
Marketing & Tourism Promoti...
101-3007-60461
7,500.00
CHARTER COMMUNICATIONS ...
209052
09/16-10/15/22 - FS #70 CABLE (1860)
Cable/Internet - Utilities
101-2002-61400
41.72
SERVICEWEAR APPAREL
209083
07/11/22 - UNIFORMS (16)
Sales Taxes Payable
101-0000-20304
-22.54
SERVICEWEAR APPAREL
209083
07/26/22 - UNIFORMS (16)
Sales Taxes Payable
101-0000-20304
-34.80
CHARTER COMMUNICATIONS ...
209052
09/16-10/15/22 - FS #32 CABLE (8152)
Cable/Internet - Utilities
101-2002-61400
94.41
GALLS LLC
209068
08/05/22 - PEPPER SPRAY & HOSTER
Supplies - Field
101-6004-60425
46.98
PALMS TO PINES PRINTING
209078
09/21/22 - SPIRAL NOTEBOOKS (400)
Promotional Items
101-3007-60134
739.24
SOUTHWEST AQUATICS INC
209085
09/2022 LAKE MAINTENANCE SERVICES
Civic Center Lake Maintenance
101-3005-60117
1,350.00
SOUTHWEST AQUATICS INC
209085
09/2022 LAKE MAINTENANCE SERVICES
SilverRock Lake Maintenance
101-3005-60189
1,350.00
COACHELLA VALLEY HISTORY ...
209054
2022 DIA DE LOS MUERTOS EVENT BRONZ...
Sponsorships/Advertising
101-3007-60450
1,500.00
OLD TOWN LA QUINTA, LLC
209077
FY22/23 ART ON MAIN STREET EVENTS 5...
Community Experiences
101-3003-60149
10,000.00
DESERT TREE SPRAYING
209060
09/19/22 - FIRE ANT TREATMENT FOR SRR...
Maintenance/Services
101-3005-60691
300.00
DESERT TREE SPRAYING
209060
9/19/22 FIRE ANT TREATMENT FOR PAIGE...
Maintenance/Services
101-3005-60691
380.00
GARDEN STATE FIREWORKS, I...
209069
10/06/22 - FIREWORKS FOR STATE OF THE...
Community Special Events
101-1001-60137
25,000.00
DUNN-EDWARDS CORPORATI...
209062
09/19/22 - PAINT FOR FS #70
Maintenance/Services
101-2002-60691
206.33
THE PRINTING PLACE
209087
09/19/22 - POLITICAL SIGN STICKERS (200...
Operating Supplies
101-6006-60420
896.10
XPRESS GRAPHICS
209096
09/23/22 - HANG TAGS FOR STATE OF THE..,
Community Special Events
101-1001-60137
211.18
VINTAGE ASSOCIATES
209091
09/2022 MONTHLY MAINTENANCE
Landscape Contract
101-3005-60112
60,804.00
SMITH PIPE & SUPPLY CO
209084
09/14/22 - TRASH CAN, SCOOP SHOVEL
Materials/Supplies
101-3005-60431
188.77
WHITE CAP CONSTRUCTION 5...
209094
9/9/22 - STORMWATER SANDBAGS (200)
Operating Supplies
101-7003-60420
846.08
MERCHANTS BUILDINGMAINT...
209074
07/2022 JANITORIAL SERVICES
Janitorial
101-3008-60115
13,612.51
HIGH TECH IRRIGATION INC
209070
09/15/22 - TRASH CANS (3), RAKES (2) SH...
Materials/Supplies
101-3005-60431
264.30
VINTAGE E & S INC
209092
09/10/22 - CH ELECTRICAL UPGRADES
Maintenance/Services
101-3008-60691
974.12
FEDEX
209063
09/13-09/14 - OVERNIGHT MAIL
Postage
101-1007-60470
76.97
AIR EXCHANGE, INC
209047
09/17/22 - FS #93 REPAIRS EXHAUST EXT...
Maintenance/Services
101-2002-60691
1,429.38
PWLC II, INC
209080
09/2022 L&L MONTHLY MAINTENANCE
Landscape Contract
101-2002-60112
1,510.00
VERIZON WIRELESS
209090
08/14-09/13/22 - EOC CELL (7813)
Mobile/Cell Phones/Satellites
101-2002-61304
159.63
THE LOCK SHOP, INC
209086
09/15/22 - KEYS FOR PW YARD (3)
Materials/Supplies
101-3008-60431
13.25
THE LOCK SHOP, INC
209086
09/20/22 - KEYS FOR SPORT COMPLEX (54)
Materials/Supplies
101-3008-60431
184.25
COACHELLA VALLEY WATER DI...
209055
R/C PREVIOUS BALANCE TO FY21/22 ACCT...
Water - Civic Center Park - Utili..
101-3005-61202
-4,706.50
COACHELLA VALLEY WATER DI...
209055
R/C PREVIOUS BALANCE FROM FY22/23 A...
Water - Civic Center Park - Utili..
101-3005-61202
4,706.50
COACHELLA VALLEY WATER DI...
209055
09/15/22 - WATER SERVICE
Water - Utilities
101-2002-61200
794.62
COACHELLA VALLEY WATER DI...
209055
09/15/22 - WATER SERVICE
Water -Monticello Park - Utiliti...
101-3005-61201
2,199.74
COACHELLA VALLEY WATER DI...
209055
09/15/22 - WATER SERVICE
Water -Fritz Burns Park - Utiliti...
101-3005-61204
162.06
COACHELLA VALLEY WATER DI...
209055
09/15/22 - WATER SERVICE
Water -Seasons Park - Utilities
101-3005-61208
25.88
COACHELLA VALLEY WATER DI...
209055
09/15/22 - WATER SERVICE
Water -Community Park - Utilit..
101-3005-61209
226.04
COACHELLA VALLEY WATER DI...
209055
09/15/22 - WATER SERVICE
Water - Utilities
101-3008-61200
99.14
PETRA-1, LP
209079
09/15/22 - WC GYM WIPES (4 CASES)
Operating Supplies
101-3002-60420
673.96
WITT INDUSTRIES, INC.
209095
9/19/22 TRASH/RECYCLE UNITS FOR BASE...
Sales Taxes Payable
101-0000-20304
-1,900.50
OCEAN SPRINGS TECH INC
209076
09/2022 SPLASH PAD MONTHLY MAINTE...
LQ Park Water Feature
101-3005-60554
1,854.00
COUNTY OF RIVERSIDE PUBLIC...
209056
08/2022 - RADIO MAINTENANCE
Operating Supplies
101-2001-60420
310.68
COACHELLA VALLEY WATER DI...
209055
09/15/22 - WATER SERVICE
Water -Desert Pride - Utilities
101-3005-61206
1,267.15
COACHELLA VALLEY WATER DI...
209055
09/15/22 - WATER SERVICE
PM 10 - Dust Control
101-7006-60146
40.80
CALIFORNIA CLINIC MANAGE...
209051
9/13/22 REFUND HAZARDOUS MATERIAL...
Over Payments, AR Policy
101-0000-20330
98.00
SD GROUP
209082
09/15/22 - APPRAISAL/MARKET ANALYS.A...
Professional Services
101-1002-60103
6,600.00
QUINN COMPANY
209081
09/19/22 - FS #93 GENERATOR REPAIRS
Machinery & Equipment
101-2002-80101
1,350.00
Fund 101- GENERAL FUND Total:
305,002.99
Fund: 201 - GAS TAX FUND
SERVICEWEAR APPAREL
209083
07/11/22 - UNIFORMS (16)
Uniforms
201-7003-60690
280.14
SERVICEWEAR APPAREL
209083
07/26/22 - UNIFORMS (16)
Uniforms
201-7003-60690
432.56
TOPS' N BARRICADES INC
209088
07/12/22 -TRAFFIC CONTROL SIGNS
Traffic Control Signs
201-7003-60429
287.10
9/29/2022 7:25:48 PM Page 1 of 4
123
Demand Register
Vendor Name
Payment Number
Description (Item)
TOPS' N BARRICADES INC
209088
08/24/22 - TRAFFIC CONTROL SIGNS
DESERT REDI-MIX
209059
09/08/22 - CONCRETE MIX
WHITE CAP CONSTRUCTION S...
209094
09/06/22 - CONCRETE MATERIALS
Fund: 202 - LIBRARY & MUSEUM FUND
KONE INC
209072
VINTAGE ASSOCIATES
209091
VINTAGE ASSOCIATES
209091
DP DOOR PROS INC
209061
MERCHANTS BUILDING MAINT...
209074
MERCHANTS BUILDING MAINT...
209074
COACHELLA VALLEY WATER DI...
209055
FRONTIER COMMUNICATIONS...
209066
Fund: 215 - LIGHTING & LANDSCAPING FUND
VINTAGE ASSOCIATES
209091
CREATIVE LIGHTING & ELECTR...
209057
PWLC II, INC
209080
IMPERIAL IRRIGATION DIST
209071
IMPERIAL IRRIGATION DIST
209071
COACHELLA VALLEY WATER DI...
209055
Fund: 221 - AB 939 - CALRECYCLE FUND
WITT INDUSTRIES, INC.
209095
WITT INDUSTRIES, INC.
209095
WITT INDUSTRIES, INC.
209095
WITT INDUSTRIES, INC.
209095
WITT INDUSTRIES, INC.
209095
WITT INDUSTRIES, INC.
209095
Fund: 243 - RDA LOW -MOD HOUSING FUND
GALILEE CENTER, INC 209067
Packet: APPKT03272 - 09/30/2022 JB
Account Name Account Number Amount
Traffic Control Signs
201-7003-60429
421.24
Materials/Supplies
201-7003-60431
524.71
Materials/Supplies
201-7003-60431
538.40
Fund 201- GAS TAX FUND Total:
2,484.15
09/11/22 - MUSEUM ELEVATOR REPAIRS
Maintenance/Services
202-3006-60691
09/2022 MONTHLY MAINTENANCE
Landscape Contract
202-3004-60112
09/2022 MONTHLY MAINTENANCE
Landscape Contract
202-3006-60112
08/05/22 - REPAIRS TO LIBRARY DOOR
Maintenance/Services
202-3004-60691
07/2022 JANITORIAL SERVICES
Janitorial
202-3004-60115
07/2022 JANITORIAL SERVICES
Janitorial
202-3006-60115
09/15/22 - WATER SERVICE
Water- Utilities
202-3006-61200
09/13-10/12/22 - MUSEUM PHONE
Telephone - Utilities
202-3006-61300
Fund 202 - LIBRARY & MUSEUM FUND Total:
09/2022 MONTHLY MAINTENANCE
Landscape Contract
215-7004-60112
09/2022 LIGHTING MAINTENANCE SERVIC...
Consultants
215-7004-60104
09/2022 L&L MONTHLY MAINTENANCE
Landscape Contract
215-7004-60112
09/15/22 - ELECTRICITY SERVICE
Electric - Utilities
215-7004-61116
09/15/22 - ELECTRICITY SERVICE
Electric - Medians - Utilities
215-7004-61117
09/15/22 - WATER SERVICE
Water- Medians - Utilities
215-7004-61211
Fund 215 - LIGHTING & LANDSCAPING FUND Total:
LOGO DEVELOPMENT
AB 939 Recycling Solutions
221-0000-60127
SHIPPING COSTS - LIFT GATE AND FREIGHT
AB 939 Recycling Solutions
221-0000-60127
35 GAL CUSTOM LOGO RECEPTACLE RECY...
AB 939 Recycling Solutions
221-0000-60127
35 GAL CUSTOM LOGO RECEPTACLE W/P...
AB 939 Recycling Solutions
221-0000-60127
ESTIMATED LOCAL SALES TAXES 8.75%
AB 939 Recycling Solutions
221-0000-60127
PEDESTAL MOUNT FOR PERFORATED 35 ...
AB 939 Recycling Solutions
221-0000-60127
Fund 221 -
AB 939 - CALRECYCLE FUND Total:
FY 22/23 HOMELESS PREVENTION PROGR... Homelessness Assistance 243-0000-60532
Fund 243 - RDA LOW -MOD HOUSING FUND Total:
Fund: 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)
NV5 209075 08/2022 SURVEY SERVICES MANNINO PIR Affordable Housing Project De... 249-0000-80050
Fund 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) Total:
Fund: 501 - FACILITY & FLEET REPLACEMENT
CHEVROLET CADILLAC
209053
AMERICAN TIRE DEPOT
209048
FIESTA FORD LINCOLN MERCU...
209064
AUTOZONE
209049
BMW MOTORCYCLES OF RIVE...
209050
TOWER ENERGY GROUP
209089
TOWER ENERGY GROUP
209089
Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS ...
209052
DELL MARKETING LP
209058
FISHER INTEGRATED INC
209065
FRONTIER COMMUNICATIONS...
209066
Fund: 601 - SILVERROCK RESORT
VINTAGE E & S INC 209092
VINTAGE E & S INC 209092
9/23/22 - 2022 CHEVROLET COLORADO LT... Vehicles, Purchased 501-0000-71031
09/15/22 - TIRES FOR 17 CHEVY SILVERAD... Vehicle Repair & Maintenance 501-0000-60676
06/21/22 - 2018 FORD F650 CHASSIS REPA.. Vehicle Repair & Maintenance 501-0000-60676
08/12/22 - JUMP STARTER Parts, Accessories, and Upfits 501-0000-60675
08/30/22 - MOTORCYCLE REPAIRS A1047 Motorcycle Repair & Mainten... 501-0000-60679
08/01-08/15/22 - FUEL Fuel & Oil 501-0000-60674
09/01-09/15/22 - FUEL Fuel& Oil 501-0000-60674
Fund 501 - FACILITY & FLEET REPLACEMENT Total:
08/15-09/14/22 - WC CABLE (8105) Cable/Internet - Utilities 502-0000-61400
07/19/2022 - IT SERVER REPLACEMENT Machinery & Equipment 502-0000-80100
08/2022 MONTHLY FEE Consultants 502-0000-60104
09/03-10/02/22 - 2ND CITY INTERNET LINE Cable/Internet - Utilities 502-0000-61400
Fund 502 - INFORMATION TECHNOLOGY Total:
09/10/22 - SRR ELECTRICAL SERVICE CALL Repair & Maintenance 601-0000-60660
09/12/22 - SRR RESTUARANT ELECTRICAL ... Repair & Maintenance 601-0000-60660
Fund 601 - SILVERROCK RESORT Total:
Grand Total:
1,348.46
869.00
181.00
1,500.00
2,844.14
885.93
241.98
126.37
7,996.88
11,331.00
6,063.92
58,574.00
401.58
24.68
6,648.96
83,044.14
300.00
1,050.00
1,665.00
8,580.00
1,900.50
315.00
13,810.50
5,000.00
5,000.00
242.50
242.50
30,573.44
313.28
574.15
240.11
1,881.83
7,148.10
5,455.74
46,186.65
154.52
8,696.63
1,100.00
1,190.00
11,141.15
443.22
543.36
986.58
475,895.54
9/29/2022 7:25:48 PM
124
Page 2 of 4
Demand Register
Packet: APPKT03272 - 09/30/20221B
Fund Summary
Fund
101 - GENERAL FUND
201 - GAS TAX FUND
202 - LIBRARY & MUSEUM FUND
215 - LIGHTING & LANDSCAPING FUND
221 - AB 939 - CALRECYCLE FUND
243 - RDA LOW -MOD HOUSING FUND
249 -SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)
501 - FACILITY & FLEET REPLACEMENT
502 - INFORMATION TECHNOLOGY
601 - SILVERROCK RESORT
Account Number
101-0000-20304
101-0000-20330
101-1001-60137
101-1002-60103
101-1007-60470
101-2001-60420
101-2002-60112
101-2002-60691
101-2002-61200
101-2002-61304
101-2002-61400
101-2002-80101
101-3002-60420
101-3003-60149
101-3005-60112
101-3005-60117
101-3005-60189
101-3005-60431
101-3005-60554
101-3005-60691
101-3005-61201
101-3005-61202
101-3005-61204
101-3005-61206
101-3005-61208
101-3005-61209
101-3007-60134
101-3007-60151
101-3007-60450
101-3007-60461
101-3008-60115
101-3008-60431
101-3008-60691
101-3008-61200
101-6004-60425
101-6006-60420
101-7003-60420
101-7006-60146
201-7003-60429
201-7003-60431
201-7003-60690
202-3004-60112
202-3004-60115
202-3004-60691
202-3006-60112
Grand Total:
Account Summary
Account Name
Sales Taxes Payable
Over Payments, AR Policy
Community Special Events
Professional Services
Postage
Operating Supplies
Landscape Contract
Maintenance/Services
Water - Utilities
Mobile/Cell Phones/Satell...
Cable/Internet - Utilities
Machinery & Equipment
Operating Supplies
Community Experiences
Landscape Contract
Civic Center Lake Mainten...
SilverRock Lake Maintena...
Materials/Supplies
LQ Park Water Feature
Maintenance/Services
Water -Monticello Park - ...
Water - Civic Center Park -..
Water -Fritz Burns Park - ...
Water -Desert Pride - Utili...
Water -Seasons Park - Util...
Water -Community Park -...
Promotional Items
VGPS - Visit Greater Palm ...
Sponsorships/Advertising
Marketing & Tourism Pro...
Janitorial
Materials/Supplies
Maintenance/Services
Water - Utilities
Supplies - Field
Operating Supplies
Operating Supplies
PM 10 - Dust Control
Traffic Control Signs
Materials/Supplies
Uniforms
Landscape Contract
Janitorial
Maintenance/Services
Landscape Contract
Expense Amount
305,002.99
2,484.15
7,996.88
83,044.14
13,810.50
5,000.00
242.50
46,186.65
11,141.15
986.58
475,895.54
Expense Amount
-1,957.84
98.00
25,211.18
6,600.00
76.97
310.68
1,510.00
1,635.71
794.62
159.63
136.13
1,350.00
673.96
10,000.00
60,804.00
1,350.00
1,350.00
453.07
1,854.00
680.00
2,199.74
0.00
162.06
1,267.15
25.88
226.04
739.24
161,579.54
1,500.00
7,500.00
13, 612.51
197.50
974.12
99.14
46.98
896.10
846.08
40.80
708.34
1,063.11
712.70
869.00
2,844.14
1,500.00
181.00
9/29/2022 7:25:48 PM
125
Page 3 of 4
Demand Register
Packet: APPKT03272 - 09/30/20221B
Account Summary
Account Number
Account Name
Expense Amount
202-3006-60115
Janitorial
885.93
202-3006-60691
Maintenance/Services
1,348.46
202-3006-61200
Water -Utilities
241.98
202-3006-61300
Telephone - Utilities
126.37
215-7004-60104
Consultants
6,063.92
215-7004-60112
Landscape Contract
69,905.00
215-7004-61116
Electric - Utilities
401.58
215-7004-61117
Electric - Medians - Utiliti...
24.68
215-7004-61211
Water - Medians - Utilities
6,648.96
221-0000-60127
AB 939 Recycling Solutions
13,810.50
243-0000-60532
Homelessness Assistance
5,000.00
249-0000-80050
Affordable Housing Projec...
242.50
501-0000-60674
Fuel & Oil
12,603.84
501-0000-60675
Parts, Accessories, and Up...
240.11
501-0000-60676
Vehicle Repair & Mainte...
887.43
501-0000-60679
Motorcycle Repair & Main..
1,881.83
501-0000-71031
Vehicles, Purchased
30,573.44
502-0000-60104
Consultants
1,100.00
502-0000-61400
Cable/Internet - Utilities
1,344.52
502-0000-80100
Machinery & Equipment
8,696.63
601-0000-60660
Repair & Maintenance
986.58
Grand Total:
475,895.54
Project Account Summary
Project Account Key
Project Account Name
Project Name
Expense Amount
**None**
**None**
**None**
450,684.36
BDAYE
City Picnic & Birthday Celebration Ex...
City Picnic & Birthday Celebration
25,211.18
Grand Total:
475,895.54
9/29/2022 7:25:48 PM
126
Page 4 of 4
City of La Quinta
Demand Register
Packet: APPKT03280 - 10/07/2022 JB
Vendor Name
Payment Number
Description (Item)
Account Name
Account Number
Amount
Fund: 101-GENERAL FUND
SIGNATURE TINT
209159
9/26/22 - INSTALL WHITE FROST FILM ON ...
Maintenance/Services
101-3008-60691
510.00
WILLDAN
209174
07/2022 - PW ONCALL PLAN CHECK SERVI...
Map/Plan Checking
101-7002-60183
2,275.00
SOUTHWEST AQUATICS INC
209160
07/2022 - LAKE MAINTENANCE SERVICES
Civic Center Lake Maintenance
101-3005-60117
1,350.00
SOUTHWEST AQUATICS INC
209160
07/2022 - LAKE MAINTENANCE SERVICES
SilverRock Lake Maintenance
101-3005-60189
1,350.00
PALMS TO PINES PRINTING
209149
09/26/22 - LQ BUSINESS CARD SHELLS
LQ Police Volunteers
101-2001-60109
1,084.78
PALMS TO PINES PRINTING
209149
09/26/22 - LQ BUSINESS CARD SHELLS (
Printing
101-3007-60410
1,084.78
PENA, JOHN
209151
09/07-09/09/22 - TRAVEL EXPENSE REIMB ..
Travel & Training
101-1001-60320
241.70
HANSEN, DIANNE
209134
07/27-09/06/22 - TUITION REIMB D.HANS...
Training & Education/MOU
101-1004-60322
775.00
SANCHEZ, STEVE
209157
09/07-09/09/22 - TRAVEL EXPENSE REIMB...
Travel & Training
101-1001-60320
301.12
BOX OF KITTENS
209104
09/28/22 - VIDEO SVCS FOR STATE OF THE...
Community Special Events
101-1001-60137
3,000.00
GRAHAM, MARCIE
209132
FY22/23 ANNUAL WELLNESS DOLLARS RE...
Annual Wellness Dollar Reimb...
101-1004-50252
200.00
KADILE, PETER M.
209141
10/06/22 - STATE OF THE CITY ENTERTAI...
Community Special Events
101-1001-60137
1,000.00
DATA TICKET, INC.
209113
08/2022 - CODE CITATION PROCESSING
Administrative Citation Services
101-6004-60111
504.62
DATA TICKET, INC.
209113
08/2022 - POLICE CITATION PROCESSING
Administrative Citation Services
101-6004-60111
539.80
BOYS & GIRLS CLUB OF COACH...
209105
07/01-09/30/22 - JOINT FACILITY USE
Boys & Girls Club
101-3001-60135
10,000.00
BOYS & GIRLS CLUB OF COACH...
209105
10/01-12/31/22 - JOINT FACILITY USE
Boys & Girls Club
101-3001-60135
10,000.00
SPARKLETTS
209161
09/07/22 & 09/21/22 - CITYWIDE DRINKI...
Citywide Supplies
101-1007-60403
250.73
CALIFORNIA BUILDING OFFICI...
209106
09/08/22 - ED WEEK NORTH TRAINING A....
Travel & Training
101-6003-60320
260.00
CALIFORNIA BUILDING OFFICI...
209106
09/08/22 - ED WEEK SOUTH TRAINING D....
Travel & Training
101-6003-60320
325.00
CALIFORNIA BUILDING OFFICI...
209106
09/08/22 - ED WEEK SOUTH TRAINING J.A...
Travel & Training
101-6003-60320
390.00
CALIFORNIA BUILDING OFFICI...
209106
09/08/22 - ED WEEK SOUTH TRAINING J.F...
Travel & Training
101-6003-60320
390.00
CALIFORNIA BUILDING OFFICI...
209106
09/08/22 - ED WEEK SOUTH TRAINING B.B...
Travel & Training
101-6003-60320
390.00
FERGUSON ENTERPRISES, INC
209130
9/21/22 PRESSURE BALANCE VALVE LQ P...
Materials/Supplies
101-3008-60431
529.09
SHIRY, TERESA
209158
09/29/22 - BALLROOM BEG DI CLASSES
Instructors
101-3002-60107
84.00
VERITAS TECHNOLOGIES LLC
209171
09/27/22 - DATA BACK-UP FOR LASERFICHE
Professional Services
101-1005-60103
1,149.01
DESERT CONCEPTS CONSTRUC...
209115
09/29/22 - INSTALL SLIDE PARTS AT LQ & ...
Maintenance/Services
101-3005-60691
4,400.00
DESERT CONCEPTS CONSTRUC...
209115
09/29/22 - BLOCK WALL INSTALL AT FS #92
Maintenance/Services
101-2002-60691
3,200.00
WELLNESS WORKS
209173
09/2022 - EAP SERVICES
Consultants/Employee Services
101-1004-60104
409.20
WELLNESS WORKS
209173
08/2022 - EAP SERVICES
Consultants/Employee Services
101-1004-60104
413.60
DURBIN, KATHLEEN
209123
09/21/22 - CITATION DISMISSAL LQ200243
Administrative Citation Services
101-6004-60111
3,100.00
ANSAFONE CONTACT CENTERS
209099
08/29-09/25/22 - PM 10 ANSWERING SER...
PM 10 - Dust Control
101-7006-60146
137.25
XPRESS GRAPHICS
209175
09/26/22 - POLITICAL SIGN STICKERS (100...
Operating Supplies
101-6006-60420
225.55
XPRESS GRAPHICS
209175
09/29/22 - LQ FALSE ALARM POSTCARDS (...
LQ Police Volunteers
101-2001-60109
442.56
XPRESS GRAPHICS
209175
09/30/22 - PRINTED CARDS FOR STATE OF...
Community Special Events
101-1001-60137
157.38
BANK OF NEW YORK MELLON
209101
06/01-08/31/22 - BANK FEES
Administration
101-1006-60102
2,805.23
LH PRODUCTIONS
209142
9/24/22 COUNTRY MUSIC CONCERT AV 5...
Community Experiences
101-3003-60149
8,117.00
STAPLES ADVANTAGE
209165
09/12/22 - PAPER HOT CUPS (500)
Citywide Supplies
101-1007-60403
79.49
STAPLES ADVANTAGE
209165
09/14/22 - RETURN PAPER HOT CUPS
Citywide Supplies
101-1007-60403
-79.49
STAPLES ADVANTAGE
209165
09/27/22 - CALCULATOR INK
Office Supplies
101-1006-60400
22.83
STAPLES ADVANTAGE
209165
09/27/22 - AP YELLOW COPY PAPER
Office Supplies
101-1006-60400
26.73
STAPLES ADVANTAGE
209165
09/28/22 - WHITEBOARD
Office Supplies
101-7001-60400
96.78
BIO-TOX LABORATORIES
209103
09/08/22 - BLOOD/ALCOHOL ANALYSIS
Blood/Alcohol Testing
101-2001-60174
2,609.25
STENO SOLUTIONS
209166
08/2022 - TRANSCRIPTION SVC POLICE LA ...
LQ Police Volunteers
101-2001-60109
228.96
MISSION LINEN SUPPLY
209145
09/13/22 - PW INSPECTORS SHIRTS (6)
Uniforms
101-7006-60690
391.37
ROBERT HALF
209155
09/16/22 - TEMP AGENCY SVCS G.HU
Temporary Agency Services
101-6002-60125
1,355.40
ROBERT HALF
209155
09/16/22 - TEMP AGENCY SVCS T.SUDAKO...
Temporary Agency Services
101-6006-60125
635.31
MERCHANTS BUILDING MAINT...
209144
07/07/22 - CH COVID 19 CLEANING
Janitorial
101-3008-60115
730.00
MERCHANTS BUILDING MAINT...
209144
07/11/22 - PW YARD COVID 19 CLEANING
Janitorial
101-3008-60115
290.00
VINTAGE E & S INC
209172
09/14/22 - SUMP PUMP STATION AT AVE ...
Professional Services
101-7003-60103
330.16
VINTAGE E & S INC
209172
09/29/22 - SPORTS COMPLEX & LQ PARK L...
Maintenance/Services
101-3005-60691
11,283.18
AMERICAN FORENSIC NURSES ...
209098
09/09/22 - BLOOD/ALCOHOL ANALYSIS
Blood/Alcohol Testing
101-2001-60174
122.44
AMERICAN FORENSIC NURSES ...
209098
09/09/22 - BLOOD/ALCOHOL ANALYSIS
Blood/Alcohol Testing
101-2001-60174
61.22
AMERICAN FORENSIC NURSES ...
209098
09/13/22 - BLOOD/ALCOHOL ANALYSIS
Blood/Alcohol Testing
101-2001-60174
306.10
10/10/2022 1:06:15 PM Page 1 of 7
127
Demand Register
Packet: APPKT03280 - 10/07/2022 JB
Vendor Name
Payment Number
Description (Item)
Account Name
Account Number
Amount
RETAIL LEASE TRAC INC
209153
09/21/22 - ECON DEVELOPMENT MAGAZI...
Subscriptions & Publications
101-1002-60352
850.00
MACIAS NURSERY, INC.
209143
36"- BLUE PALO VERDE
Materials/Supplies
101-3005-60431
1,950.00
MACIAS NURSERY, INC.
209143
36"- SONORA PALO VERDE
Materials/Supplies
101-3005-60431
1,170.00
MACIAS NURSERY, INC.
209143
36"- DESERT IRONWOOD
Materials/Supplies
101-3005-60431
1,170.00
MACIAS NURSERY, INC.
209143
TOTALTAXES
Materials/Supplies
101-3005-60431
480.38
MACIAS NURSERY, INC.
209143
36"- DESERT WILLOW
Materials/Supplies
101-3005-60431
780.00
MACIAS NURSERY, INC.
209143
36" - HONEY MESQUITE
Materials/Supplies
101-3005-60431
420.00
MACIAS NURSERY, INC.
209143
09/14/22 - PLANTS
Materials/Supplies
101-3005-60431
2,438.17
MACIAS NURSERY, INC.
209143
36" TREE STAKES
Materials/Supplies
101-3005-60431
880.00
MACIAS NURSERY, INC.
209143
36"- DESERT IRONWOOD
Materials/Supplies
101-3005-60431
390.00
MACIAS NURSERY, INC.
209143
TOTALTAXES
Materials/Supplies
101-3005-60431
179.38
MACIAS NURSERY, INC.
209143
36"- BLUE PALO VERDE
Materials/Supplies
101-3005-60431
780.00
DESERT PUBLICATIONS INC
209118
09/01/22 - VISION SPONSORSHIP AD
Sponsorships/Advertising
101-3007-60450
4,770.00
COUNTY OF RIVERSIDE
209111
07/01/22 - FY23 LAFCO FEES
Membership Dues
101-1002-60351
8,344.86
DEPARTMENT OF ANIMAL SER...
209114
08/2022 - ANIMAL SERVICES
Animal Shelter Contract Service
101-6004-60197
30,900.42
THE LOCK SHOP, INC
209168
09/14/22 - KEYS FOR SPORTS COMPLEX
Materials/Supplies
101-3008-60431
101.99
THE LOCK SHOP, INC
209168
09/23/22 - KEYS FOR LIBRARY
Materials/Supplies
101-3008-60431
33.18
IMPERIAL IRRIGATION DIST
209137
09/28/22 - ELECTRICITY SERVICE
Electricity - Utilities
101-2002-61101
2,795.81
IMPERIAL IRRIGATION DIST
209137
09/28/22 - ELECTRICITY SERVICE
Electric - Civic Center Park - Uti..
101-3005-61103
3,204.35
IMPERIAL IRRIGATION DIST
209137
09/28/22 - ELECTRICITY SERVICE
Electric - Fritz Burns Park - Utili...
101-3005-61105
1,474.10
IMPERIAL IRRIGATION DIST
209137
09/28/22 - ELECTRICITY SERVICE
Electric - Sports Complex - Utili...
101-3005-61106
2,804.27
IMPERIAL IRRIGATION DIST
209137
09/28/22 - ELECTRICITY SERVICE
Electric - Velasco Park - Utilities
101-3005-61111
13.98
IMPERIAL IRRIGATION DIST
209137
09/28/22 - ELECTRICITY SERVICE
Electric - Eisenhower Park - Util..
101-3005-61113
19.47
IMPERIAL IRRIGATION DIST
209137
09/28/22 - ELECTRICITY SERVICE
Electricity - Utilities
101-3008-61101
21,828.04
IMPERIAL IRRIGATION DIST
209137
10/03/22 - ELECTRICITY SERVICE
Electricity - Utilities
101-2002-61101
1,752.84
IMPERIAL IRRIGATION DIST
209137
10/03/22 - ELECTRICITY SERVICE
Electric - Community Park - Util..
101-3005-61109
7,128.67
IMPERIAL IRRIGATION DIST
209137
10/03/22 - ELECTRICITY SERVICE
Electric - Desert Pride - Utilities
101-3005-61114
13.38
IMPERIAL IRRIGATION DIST
209137
10/04/22 - ELECTRICITY SERVICE
Electric - Monticello Park - Utili..
101-3005-61102
13.23
IMPERIAL IRRIGATION DIST
209137
10/04/22 - ELECTRICITY SERVICE
Electric - Colonel Paige - Utiliti...
101-3005-61108
353.91
IMPERIAL IRRIGATION DIST
209137
10/04/22 - ELECTRICITY SERVICE
Electric - Adams Park - Utilities
101-3005-61110
33.87
COACHELLA VALLEY WATER DI...
209109
09/28/22 - WATER SERVICE
Water - Civic Center Park - Utili..
101-3005-61202
2,194.93
COACHELLA VALLEY WATER DI...
209109
09/28/22 - WATER SERVICE
Water -Community Park - Utilit..
101-3005-61209
10,299.85
COACHELLA VALLEY WATER DI...
209109
09/28/22 - WATER SERVICE
PM 10 - Dust Control
101-7006-60146
125.00
COACHELLA VALLEY WATER DI...
209109
10/03/22 - WATER SERVICE
Water -Pioneer Park - Utilities
101-3005-61207
715.48
DESERT RESORT MANAGEMENT
209120
09/2022 - SECURITY PATROL SERVICES
Professional Services
101-6004-60103
3,883.51
INTERWEST CONSULTING GR...
209138
07/2022 - ONCALL BUILDING & SAFETY PL...
Plan Checks
101-6003-60118
4,075.00
IMPERIAL IRRIGATION DIST
209137
09/28/22 - ELECTRICITY SERVICE
Electric - SilverRock Event Site -..
101-3005-61115
4,022.03
COACHELLA VALLEY WATER DI...
209109
09/28/22 - WATER SERVICE
Water - Utilities
101-2002-61200
268.54
COACHELLA VALLEY WATER DI...
209109
09/28/22 - WATER SERVICE
Water -Eisenhower Park - Utilit..
101-3005-61203
519.91
COACHELLA VALLEY WATER DI...
209109
09/28/22 - WATER SERVICE
Water -Velasco Park - Utilities
101-3005-61205
413.23
COACHELLA VALLEY WATER DI...
209109
10/03/22 - WATER SERVICE
Water -Fritz Burns Park - Utiliti...
101-3005-61204
2,550.67
COACHELLA VALLEY WATER DI...
209109
10/03/22 - WATER SERVICE
Water - Utilities
101-3008-61200
650.13
S2W INC DBA LA QUINTA CLE...
209156
10/4/22 REFUND HAZARDOUS MATERIALS...
Over Payments, AR Policy
101-0000-20330
102.00
D W TRIM INC.
209112
10/4/22 - REFUND GENERAL CONTRACTOR..
Over Payments, AR Policy
101-0000-20330
50.00
DOVE AIR INC
209122
09/22/22 - REFUND PERMIT FEES
Mechanical Permits
101-0000-42402
27.79
DOVE AIR INC
209122
09/22/22 - REFUND PERMIT FEES
Building Plan Check Fees
101-0000-42600
77.81
AC BLUE AIR HTG
209097
9/23/22 - REFUND GENERAL CONTRACTOR..
Over Payments, AR Policy
101-0000-20330
50.00
DOVE AIR INC
209122
09/23/22 - REFUND HVAC CHANGEOUT FE...
Over Payments, AR Policy
101-0000-20330
36.13
SPROUTS FARMERS MARKET
209163
09/23/22 - REFUND NPDES WASTE FEE LIC...
Over Payments, AR Policy
101-0000-20330
102.00
PEAK ROOF MANAGEMENT INC
209150
9/26/22 - REFUND GENERAL CONTRACTOR..
Over Payments, AR Policy
101-0000-20330
50.00
DESERT JACK LLC DBA JACK IN ...
209117
10/02/22 - REFUND BUSINESS LICENSE FEE..
Over Payments, AR Policy
101-0000-20330
25.00
ROADPOST USA INC.
209154
09/23-10/22 - EOC SATELLITE PHONES
Mobile/Cell Phones/Satellites
101-2002-61304
173.01
DESERT ELECTRIC SUPPLY
209116
09/12/22 - LAMP CORE COIL BALLASTS (10)
Materials/Supplies
101-3005-60431
3,009.66
THE GAS COMPANY
209167
08/22-09/21/22 - FS #32 GAS SVC
Gas - Utilities
101-2002-61100
38.45
THE GAS COMPANY
209167
08/22-09/21/22 - CH GAS SVC
Gas - Utilities
101-3008-61100
27.69
THE GAS COMPANY
209167
08/22-09/21/22 - FB POOL GAS SVC
Gas -Utilities FB Pool
101-3005-61100
14.79
THE GAS COMPANY
209167
08/22-09/21/22 - WC GAS SVC
Gas - Utilities
101-3008-61100
126.61
THE GAS COMPANY
209167
08/29-09/28/22 - FS #93 GAS SVC
Gas - Utilities
101-2002-61100
94.31
YOCKEY, JENNIFER LYNNE
209176
09/2022 STRETCHING & MEDITATION EM...
Professional Services
101-1004-60103
375.00
RAP FOUNDATION/SENIOR IN...
209152
03/30/23 - SIA LUNCHEON SPONSORSHIP
Technical
101-3002-60108
3,000.00
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Vendor Name
Payment Number
Description (Item)
Account Name
Account Number
Amount
HDL COREN & CONE
209135
FY21/22 ACFR STATS PACKAGE
Subscriptions & Publications
101-1006-60352
695.00
CLEARSOURCE FINANCIAL CO...
209108
09/21/22 - MASTER FEE SCHEDULE ANNU...
Professional Services
101-1005-60103
4,200.00
Fund 101 - GENERAL FUND Total:
218,949.96
Fund: 201 - GAS TAX FUND
DESERT REDI-MIX
209119
08/31/22 - CONCRETE MIX
Materials/Supplies
201-7003-60431
546.46
UNDERGROUND SERVICE ALERT
209170
10/2022 - DIG ALERT SERVICES
Materials/Supplies
201-7003-60431
60.75
IMPERIAL IRRIGATION DIST
209137
09/28/22 - ELECTRICITY SERVICE
Electricity - Utilities
201-7003-61101
875.20
Fund 201- GAS TAX FUND Total:
1,482.41
Fund: 202 - LIBRARY & MUSEUM FUND
MERCHANTS BUILDING MAINT...
209144
07/06/22 - LIBRARY COURTYARD CLEANING
Janitorial
202-3004-60115
270.00
IMPERIAL IRRIGATION DIST
209137
09/28/22 - ELECTRICITY SERVICE
Electricity - Utilities
202-3004-61101
6,166.46
IMPERIAL IRRIGATION DIST
209137
09/28/22 - ELECTRICITY SERVICE
Electricity - Utilities
202-3006-61101
1,877.59
THE GAS COMPANY
209167
08/22-09/21/22 - LIBRARY GAS SVC
Gas - Utilities
202-3004-61100
14.79
Fund 202 - LIBRARY & MUSEUM FUND Total:
8,328.84
Fund: 215 - LIGHTING & LANDSCAPING FUND
SPARKLETTS
209162
08/10/22 & 08/24/22 - DRINKING WATER
Operating Supplies
215-7004-60420
362.39
JERNIGAN'S, INC
209139
09/08/22 - SAFETY BOOTS R.CASTRO
Safety Gear
215-7004-60427
127.17
DESERT CONCEPTS CONSTRUC...
209115
09/09/22 - SRR PERIMETER FENCE REPAIRS
Maintenance/Services
215-7004-60691
5,600.00
DESERT CONCEPTS CONSTRUC...
209115
9/14/22 - SRR RETENTION BASIN THRUST...
Maintenance/Services
215-7004-60691
5,700.00
IMPERIAL IRRIGATION DIST
209137
09/28/22 - ELECTRICITY SERVICE
Electric - Utilities
215-7004-61116
2,390.06
IMPERIAL IRRIGATION DIST
209137
09/28/22 - ELECTRICITY SERVICE
Electric - Medians - Utilities
215-7004-61117
1,754.72
IMPERIAL IRRIGATION DIST
209137
10/03/22 - ELECTRICITY SERVICE
Electric - Utilities
215-7004-61116
3,085.62
IMPERIAL IRRIGATION DIST
209137
10/03/22 - ELECTRICITY SERVICE
Electric - Medians - Utilities
215-7004-61117
720.53
IMPERIAL IRRIGATION DIST
209137
10/04/22 - ELECTRICITY SERVICE
Electric - Utilities
215-7004-61116
743.53
IMPERIAL IRRIGATION DIST
209137
10/04/22 - ELECTRICITY SERVICE
Electric - Medians - Utilities
215-7004-61117
469.74
COACHELLA VALLEY WATER DI...
209109
09/28/22 - WATER SERVICE
Water- Medians - Utilities
215-7004-61211
8,635.74
COACHELLA VALLEY WATER DI...
209109
10/03/22 - WATER SERVICE
Water- Medians - Utilities
215-7004-61211
12,870.69
Fund 215 - LIGHTING & LANDSCAPING FUND Total:
42,460.19
Fund: 235 - SO COAST AIR QUALITY FUND
IMPERIAL IRRIGATION DIST
209137
09/28/22 - ELECTRICITY SERVICE
Electricity - Utilities
235-0000-61101
766.08
Fund 235 - SO COAST AIR QUALITY FUND Total:
766.08
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
DESERT SUN PUBLISHING, LLC
209121
07/27-08/03/22 - 2019-23 BID AD
Construction
401-0000-60188
1,080.20
JTB SUPPLY CO., INC.
209140
8- LEOTEK LED LUMINAIRES
Construction
401-0000-60188
5,320.00
JTB SUPPLY CO., INC.
209140
8- LEOTEK LED LUMINAIRES TAXES
Construction
401-0000-60188
465.50
NAI CONSULTING INC
209146
08/2022 JEFFERSON ST & HWY 111 IMPR...
Professional Services
401-0000-60103
525.00
NAI CONSULTING INC
209146
08/2022 JEFFERSON STATAVE 53 ROUND...
Professional Services
401-0000-60103
8,687.50
NAI CONSULTING INC
209146
08/2022 LA QUINTA X PARK
Professional Services
401-0000-60103
1,050.00
NAI CONSULTING INC
209146
08/2022 WASHINGTON ST AT FRED WART...
Professional Services
401-0000-60103
525.00
NAI CONSULTING INC
209146
08/2022 FRITZ BURNS PARK IMPROVEME...
Professional Services
401-0000-60103
950.00
NAI CONSULTING INC
209146
08/2022 PAVEMENT MANAGEMENT PLAN
Professional Services
401-0000-60103
525.00
NAI CONSULTING INC
209146
08/2022 2016-03 LANDSCAPE RENOVATI...
Professional Services
401-0000-60103
15,845.00
NAI CONSULTING INC
209146
08/2022 CITYWIDE MISC ADA IMPROVEM...
Professional Services
401-0000-60103
1,050.00
NAI CONSULTING INC
209146
08/2022 AVE 50 WIDENING IMPROV JEFF ...
Professional Services
401-0000-60103
700.00
NAI CONSULTING INC
209146
08/2022 HIGHWAY 111 CORRIDOR
Professional Services
401-0000-60103
1,700.00
NAI CONSULTING INC
209146
08/2022 WASHINGTON ST AT AVE 50/CAL...
Professional Services
401-0000-60103
227.50
NAI CONSULTING INC
209146
08/2022 JEFFERSON ST SLURRY SEAL IMP...
Professional Services
401-0000-60103
420.00
NAI CONSULTING INC
209146
08/2022 SRR PARK VENUE WIFI AND CAM...
Professional Services
401-0000-60103
825.00
NAI CONSULTING INC
209146
08/2022 DUNE PALMS ROAD PAVEMENT ...
Professional Services
401-0000-60103
105.00
NAI CONSULTING INC
209146
08/2022 2011-05 DUNE PALMS BRIDGE
Professional Services
401-0000-60103
6,012.50
HERMANN DESIGN GROUP INC
209136
05/2022 - X-PARK LANDSCAPE ARCHITECT...
Design
401-0000-60185
5,000.00
XPRESS GRAPHICS
209175
09/30/22 - 2021-02 FB PARK SIGNS (8)
Design
401-0000-60185
35.72
NV5
209147
7/31-8/27/22 - AVE 53/JEFFERSON ROUN...
Technical
401-0000-60108
5,012.50
BENGAL ENGINEERING INC
209102
7/1-8/31/22 - DUNE PALMS LOW WATER ...
Design
401-0000-60185
9,126.30
CONVERGINT TECHNOLOGIES ...
209110
09/22/22 - CELLULAR MODEM
Construction
401-0000-60188
1,771.38
Fund 401- CAPITAL
IMPROVEMENT PROGRAMS Total:
66,959.10
Fund: 501 - FACILITY & FLEET REPLACEMENT
H&G HOME IMPROVEMENTS I...
209133
09/19/22 - CITY MANAGER REMODEL
City Bldg Repl/Repair
501-0000-71103
2,870.00
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Vendor Name
Payment Number
Description (Item)
Account Name
Account Number
Amount
H&G HOME IMPROVEMENTS I...
209133
09/19/22 - HUB REMODEL
City Bldg Repl/Repair
501-0000-71103
3,280.00
H&G HOME IMPROVEMENTS I...
209133
09/19/22 - EOC REPAIRS
City Bldg Repl/Repair
501-0000-71103
4,480.00
H&G HOME IMPROVEMENTS I...
209133
09/19/22 - CLERK REMODEL
City Bldg Repl/Repair
501-0000-71103
2,865.40
DESERT CONCEPTS CONSTRUC...
209115
09/13/22 - FLATBED TRAILER REPAIR
Vehicle Repair & Maintenance
501-0000-60676
2,975.00
ENTERPRISE FM TRUST
209126
10/04/22 - 2017 COLORADO PURCHASE V...
Vehicles, Purchased
501-0000-71031
400.00
ENTERPRISE FM TRUST
209128
09/23/22 - 2017 COLORADO PURCHASE V...
Vehicles, Purchased
501-0000-71031
400.00
ENTERPRISE FM TRUST
209127
10/04/22 - 2017 COLORADO PURCHASE V...
Vehicles, Purchased
501-0000-71031
400.00
ENTERPRISE FM TRUST
209125
10/04/22 - 2017 COLORADO PURCHASE V...
Vehicles, Purchased
501-0000-71031
400.00
ENTERPRISE FM TRUST
209129
10/04/22 - 2017 COLORADO PURCHASE V...
Vehicles, Purchased
501-0000-71031
400.00
ENTERPRISE FM TRUST
209124
10/04/22 - 2017 COLORADO PURCHASE V...
Vehicles, Purchased
501-0000-71031
400.00
STALKER RADAR
209164
09/22/22 - SPEED RADAR TRAILER UPGRA...
Parts, Accessories, and Upfits
501-0000-60675
3,442.91
AUTOZONE
209100
09/09/22 - WIPER BLADES (2)
Parts, Accessories, and Upfits
501-0000-60675
62.38
AUTOZONE
209100
09/13/22 - WIPER BLADES (2)
Parts, Accessories, and Upfits
501-0000-60675
57.35
AUTOZONE
209100
09/20/22 - VEHICLE BATTERY & PARTS
Parts, Accessories, and Upfits
501-0000-60675
184.45
AUTOZONE
209100
09/23/22 - VEHICLE CLEANING SUPPLIES
Parts, Accessories, and Upfits
501-0000-60675
22.71
AUTOZONE
209100
09/29/22 - BLIND SPOT MIRROR & WIRING..
Parts, Accessories, and Upfits
501-0000-60675
45.33
PACIFIC MOBILE STRUCTURES, ..
209148
10/2022 - PW TRAILER RENTAL
Building Leases
501-0000-71032
3,088.51
Fund 501- FACILITY & FLEET REPLACEMENT Total:
25,774.04
Fund: 502 - INFORMATION TECHNOLOGY
TRITON TECHNOLOGY SOLUTI...
209169
09/30/22 CHAMBER AV SYSTEM MAINT N...
Maintenance Agreements
502-0000-60300
2,333.00
TRITON TECHNOLOGY SOLUTI...
209169
09/30/22 - CHAMBER AV EQUIPMENT UP...
Machinery & Equipment
502-0000-80100
7,070.23
Fund 502 - INFORMATION TECHNOLOGY Total:
9,403.23
Fund: 504 - INSURANCE FUND
STAPLES ADVANTAGE
209165
09/20/22 - STANDING DESK
Operating Supplies
504-1010-60420
391.38
CINTAS FIRST AID & SAFETY
209107
09/27/22 - FB POOL FIRST AID SVCS
Operating Supplies
504-1010-60420
145.91
CINTAS FIRST AID & SAFETY
209107
09/27/22 - PW YARD FIRST AID SVCS
Operating Supplies
504-1010-60420
76.89
CINTAS FIRST AID & SAFETY
209107
09/27/22 - WC FIRST AID SVCS
Operating Supplies
504-1010-60420
70.51
CINTAS FIRST AID & SAFETY
209107
09/27/22 - CH FIRST AID SVCS
Operating Supplies
504-1010-60420
518.70
CINTAS FIRST AID & SAFETY
209107
09/27/22 - PW YARD FIRST AID SVCS
Operating Supplies
504-1010-60420
35.38
CINTAS FIRST AID & SAFETY
209107
09/27/22 - MUSEUM FIRST AID SVCS
Operating Supplies
504-1010-60420
73.92
CINTAS FIRST AID & SAFETY
209107
09/27/22 - LIBRARY FIRST AID SVCS
Operating Supplies
504-1010-60420
137.90
Fund 504 - INSURANCE FUND Total:
1,450.59
Fund: 601 - SILVERROCK RESORT
FROSTY'S AIR CONDITIONING ...
209131
09/20/22 - REPAIRS TO SRR EXHAUST HO...
Repair & Maintenance
601-0000-60660
1,485.00
FROSTY'S AIR CONDITIONING ...
209131
09/16/22 - REPAIRS TO SRR SWAMP COOL...
Repair & Maintenance
601-0000-60660
1,890.00
Fund
601 - SILVERROCK RESORT Total:
3,375.00
Grand Total: 378,949.44
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Fund Summary
Fund
101 - GENERAL FUND
201 - GAS TAX FUND
202 - LIBRARY & MUSEUM FUND
215 - LIGHTING & LANDSCAPING FUND
235 - SO COAST AIR QUALITY FUND
401 - CAPITAL IMPROVEMENT PROGRAMS
501 - FACILITY & FLEET REPLACEMENT
502 - INFORMATION TECHNOLOGY
504 - INSURANCE FUND
601 - SILVERROCK RESORT
Account Number
101-0000-20330
101-0000-42402
101-0000-42600
101-1001-60137
101-1001-60320
101-1002-60351
101-1002-60352
101-1004-50252
101-1004-60103
101-1004-60104
101-1004-60322
101-1005-60103
101-1006-60102
101-1006-60352
101-1006-60400
101-1007-60403
101-2001-60109
101-2001-60174
101-2002-60691
101-2002-61100
101-2002-61101
101-2002-61200
101-2002-61304
101-3001-60135
101-3002-60107
101-3002-60108
101-3003-60149
101-3005-60117
101-3005-60189
101-3005-60431
101-3005-60691
101-3005-61100
101-3005-61102
101-3005-61103
101-3005-61105
101-3005-61106
101-3005-61108
101-3005-61109
101-3005-61110
101-3005-61111
101-3005-61113
101-3005-61114
101-3005-61115
101-3005-61202
101-3005-61203
Grand Total:
Account Summary
Account Name
Over Payments, AR Policy
Mechanical Permits
Building Plan Check Fees
Community Special Events
Travel & Training
Membership Dues
Subscriptions & Publicati...
Annual Wellness Dollar Re...
Professional Services
Consultants/Employee Se...
Training & Education/MOU
Professional Services
Administration
Subscriptions & Publicati...
Office Supplies
Citywide Supplies
LQ Police Volunteers
Blood/Alcohol Testing
Maintenance/Services
Gas - Utilities
Electricity - Utilities
Water - Utilities
Mobile/Cell Phones/Satell...
Boys & Girls Club
Instructors
Technical
Community Experiences
Civic Center Lake Mainten...
SilverRock Lake Maintena...
Materials/Supplies
Maintenance/Services
Gas -Utilities FB Pool
Electric - Monticello Park -..
Electric - Civic Center Park...
Electric - Fritz Burns Park -...
Electric - Sports Complex -...
Electric - Colonel Paige - U...
Electric - Community Park..
Electric - Adams Park - Util..
Electric - Velasco Park - Uti..
Electric - Eisenhower Park..
Electric - Desert Pride - Uti..
Electric - SilverRock Event...
Water - Civic Center Park -..
Water -Eisenhower Park -...
Expense Amount
218,949.96
1,482.41
8,328.84
42,460.19
766.08
66,959.10
25,774.04
9,403.23
1,450.59
3,375.00
378,949.44
Expense Amount
415.13
27.79
77.81
4,157.38
542.82
8,344.86
850.00
200.00
375.00
822.80
775.00
5,349.01
2,805.23
695.00
49.56
250.73
1,756.30
3,099.01
3,200.00
132.76
4,548.65
268.54
173.01
20,000.00
84.00
3,000.00
8,117.00
1,350.00
1,350.00
13,647.59
15,683.18
14.79
13.23
3,204.35
1,474.10
2,804.27
353.91
7,128.67
33.87
13.98
19.47
13.38
4,022.03
2,194.93
519.91
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Account Summary
Account Number
Account Name
Expense Amount
101-3005-61204
Water -Fritz Burns Park-...
2,550.67
101-3005-61205
Water -Velasco Park - Utili..,
413.23
101-3005-61207
Water-PioneerPark- Utili..
715.48
101-3005-61209
Water -Community Park-...
10,299.85
101-3007-60410
Printing
1,084.78
101-3007-60450
Sponsorships/Advertising
4,770.00
101-3008-60115
Janitorial
1,020.00
101-3008-60431
Materials/Supplies
664.26
101-3008-60691
Maintenance/Services
510.00
101-3008-61100
Gas - Utilities
154.30
101-3008-61101
Electricity -Utilities
21,828.04
101-3008-61200
Water -Utilities
650.13
101-6002-60125
Temporary Agency Servic...
1,355.40
101-6003-60118
Plan Checks
4,075.00
101-6003-60320
Travel & Training
1,755.00
101-6004-60103
Professional services
3,883.51
101-6004-60111
Administrative Citation Se...
4,144.42
101-6004-60197
Animal Shelter Contract 5...
30,900.42
101-6006-60125
Temporary Agency Servic...
635.31
101-6006-60420
Operating Supplies
225.55
101-7001-60400
Office Supplies
96.78
101-7002-60183
Map/Plan Checking
2,275.00
101-7003-60103
Professional Services
330.16
101-7006-60146
PM 10 - Dust Control
262.25
101-7006-60690
Uniforms
391.37
201-7003-60431
Materials/Supplies
607.21
201-7003-61101
Electricity -Utilities
875.20
202-3004-60115
Janitorial
270.00
202-3004-61100
Gas - Utilities
14.79
202-3004-61101
Electricity -Utilities
6,166.46
202-3006-61101
Electricity -Utilities
1,877.59
215-7004-60420
Operating Supplies
362.39
215-7004-60427
Safety Gear
127.17
215-7004-60691
Maintenance/Services
11,300.00
215-7004-61116
Electric - Utilities
6,219.21
215-7004-61117
Electric - Medians - Utiliti...
2,944.99
215-7004-61211
Water - Medians - Utilities
21,506.43
235-0000-61101
Electricity -Utilities
766.08
401-0000-60103
Professional Services
39,147.50
401-0000-60108
Technical
5,012.50
401-0000-60185
Design
14,162.02
401-0000-60188
Construction
8,637.08
501-0000-60675
Parts, Accessories, and Up...
3,815.13
501-0000-60676
Vehicle Repair & Mainte...
2,975.00
501-0000-71031
Vehicles, Purchased
2,400.00
501-0000-71032
Building Leases
3,088.51
501-0000-71103
City Bldg Repl/Repair
13,495.40
502-0000-60300
Maintenance Agreements
2,333.00
502-0000-80100
Machinery & Equipment
7,070.23
504-1010-60420
Operating Supplies
1,450.59
601-0000-60660
Repair & Maintenance
3,375.00
Grand Total:
378,949.44
Project Account Summary
Project Account Key
Project Account Name
Project Name
Expense Amount
**None**
**None**
**None**
279,112.45
111205D
Design Expense
Dune Palms Bridge Imp/BRLKS-543
9,126.30
111205P
Professional Expense
Dune Palms Bridge Imp/BRLKS-543
6,012.50
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Packet: APPKT03280 - 10/07/20221B
Project Account Key
151609P
201603D
201603P
201701P
201709CT
201709P
201709T
201905P
201923CT
201923P
202101P
202102D
202102P
202117P
202205P
202207P
202208P
202216E
202218P
2223PMPP
2223TMICT
BDAYE
CONCERTE
CORONANR
STVRE
Project Account Summary
Project Account Name
Professional Expense
Design Expense
Professional Expense
Professional Expense
Construction Expense
Professional Expense
Technical Expense
Professional Expense
Construction Expense
Professional Expense
Professional Expense
Design Expense
Professional Expense
Professional Expense
Professional Expense
Professional Expense
Professional Expense
General PW Maint - Desert Concepts
Professional Expense
Professional Expense
Construction Expense
City Picnic & Birthday Celebration Ex...
Concert Expense
Corona Non Reimbursable
Short Term Vacation Rental Expense
Grand Total:
Project Name
La Quinta X Park
La Quinta Landscape Renovation Ir
La Quinta Landscape Renovation Ir
Washington Street at Fred Waring
Ave 53 Jefferson St.Roundabout
Ave 53 Jefferson St.Roundabout
Ave 53 Jefferson St.Roundabout
Highway 111 Corridor Area Plan Irr
Washington St at Ave 50/Calle Tarr
Washington St at Ave 50/Calle Tarr
Dune Palms Rd Pavement Rehab-F
Fritz Burns Park Improvements
Fritz Burns Park Improvements
Jefferson Street Slurry Seal Improv
Avenue 50 Widening Improvement
Highway 111 at Jefferson Street Re
Citywide Miscellaneous ADA Imprc
General PW Maintenance - Desert
SilverRock Park Venue WIN and Ca
FY22/23 Pavement Management F
FY22/23 Traffic Maintenance Impr,
City Picnic & Birthday Celebration
Master Account for all SRR Concern
Corona Virus Emergency Response
Short Term Vacation Rental Trackii
378,949.44
Expense Amount
1,050.00
5,000.00
15,845.00
525.00
5,785.50
8,687.50
5,012.50
1,700.00
1,080.20
227.50
105.00
35.72
950.00
420.00
700.00
525.00
1,050.00
15,700.00
825.00
525.00
1,771.38
4,157.38
8,117.00
1,020.00
3,883.51
10/10/2022 1:06:15 PM
133
Page 7 of 7
134
City of La Quinta ATTACHMENT 2
Bank Transactions 9/26 - 10/7/2022
Wire Transaction
Listed below are the wire transfers from 9/26 - 10/7/2022.
Wire Transfers:
09/26/2022
- WIRE TRANSFER -
AMERITAS LIFE
$44.98
09/26/2022 - WIRE TRANSFER - AMERITAS LIFE
$207.48
09/26/2022
- WIRE TRANSFER -
AMERITAS LIFE
$1,937.52
09/26/2022
- WIRE TRANSFER -
AMERITAS LIFE
$12,678.60
09/27/2022
- WIRE TRANSFER -
LANDMARK
$152,265.64
09/30/2022
- WIRE TRANSFER -
ICMA
$5,674.10
10/03/2022
- WIRE TRANSFER -
CALPERS
$576.39
10/03/2022
- WIRE TRANSFER -
CALPERS
$2,105.95
10/03/2022
- WIRE TRANSFER -
CALPERS
$2,881.55
10/03/2022
- WIRE TRANSFER -
MIDAMERICA HEALTH
$10,029.15
10/03/2022
- WIRE TRANSFER -
MIDAMERICA HEALTH
$13,433.20
10/03/2022 - WIRE TRANSFER - MIDAMERICA HEALTH
$14,051.37
10/03/2022
- WIRE TRANSFER -
MIDAMERICA HEALTH
$15,719.54
10/05/2022
- WIRE TRANSFER -
CALPERS
$5,282.41
10/05/2022
- WIRE TRANSFER -
CALPERS
$15,220.42
10/05/2022
- WIRE TRANSFER -
CALPERS
$24,498.22
10/06/2022
- WIRE TRANSFER -
CALPERS
$5,202.76
10/06/2022
- WIRE TRANSFER -
CALPERS
$15,061.11
10/06/2022 - WIRE TRANSFER - CALPERS
$24,569.89
10/07/2022
- WIRE TRANSFER -
CALPERS
$121,575.73
10/07/2022
- WIRE TRANSFER -
CALPERS
$1,000,000.00
TOTAL WIRE
TRANSFERS OUT
$1,443,016.01
135
City of La Quinta
Purchase Orders 7/1/22 - 8/31/22
ATTACHMENT 3
Purchase Orders
Listed below are Purchase Orders issued from 7/1/22 — 8/31/22 with a value
between $25,000 and $50,000 for City Council's review.
Vendor
Granicus
Deckard Technologies, Inc.
P.0 Number Amount
2223-0003 $ 27,640.77
Purpose
FY 22/23 City Website
Hosting/Graphics Design
Services
2223-0012 $ 33,750.00 FY 22/23 STVR Reporting and
Compliance Monitoring
Desert Resort Management 2223-0031 $ 25,000.00 STVR Security Guard Services
Premier Chevrolet of Buena 2223-0049 $ 37,750.19 Purchase 2022 Chevy Bolt
Park
Chevrolet Cadillac 2223-0053 $ 30,573.44 Purchase 2022 Chevy Colorado
Witt Industries, Inc. 2223-0061 $ 25,720.50 26 Trash/Recycle Units for
Baseball Fields at Sports
Complex
Macias Nursery, Inc.
California Consulting, Inc.
2223-0066 $ 31,606.56
2223-0096 $ 25,000.00
Bear Creek Trail Plants and
Trees
FY 22/23 Grant Writing
Services
136
BUSINESS SESSION ITEM NO. 1
City of La Quinta
CITY COUNCIL MEETING: October 18, 2022
STAFF REPORT
%GEND' rITLF: APPROVE CONCEPT FOR 40th ANNIVERSARY
COMMEMORATIVE ART PIECE
RECOMMENDATION
Approve concept for 40th anniversary commemorative art piece.
EXECUTIVE SUMMARY
• On May 16, 2022, a Call to Artists requesting proposals for a 40th
Anniversary Commemorative Art Piece was distributed to artists
participating in the La Quinta Art Celebration (LQAC).
• Nine proposals were received and reviewed by City staff and LQAC
organizers and presented to the Community Services Commission
(Commission).
• The Commission has recommended three artist submissions
(Attachment 1) for City Council consideration.
FISCAL IMPACT
Funds of $15,000.00 have been budgeted for this project and available in the
Art in Public Places fund (Account No. 270-0000-74800).
BACKGROUND/ANALYSIS
During the March 2022 LQAC, the Civic Center Art Purchase Committee
(Committee) expressed interest in commissioning an LQAC artist to create a
unique art piece to commemorate the City's 40th Anniversary. Staff compiled
input from the Committee in a Call to Artists that was distributed to over two
hundred LQAC artists. The Call to Artists encouraged participants to consider
La Quinta's history, culture, environment, architecture, points of interest, and
notable community members in their proposals. The art piece will be featured
in La Quinta City Hall as a component to the City's incorporation exhibit
(Attachment 2).
Nine proposals were received and vetted by City staff and LQAC organizers.
The top proposals were presented to the Commission for discussion. The
137
Commission's top three recommendations are being presented to City Council
for consideration.
ALTERNATIVES
Council may choose to not select a concept and direct staff to seek additional
proposals for the art piece.
Prepared by: Michael Calderon, Community Resources Analyst
Approved by: Christina Calderon, Community Resources Manager
Attachments: 1. Artists Submission
2. Incorporation Exhibit Photographs
138
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ATT.C.ME.TI
ATTACHMENT 1
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06120/2022
Aileen Frick
Torn Paper Creations
1644 W Loma Lane
Phoenix, A2 85021
Teh 602.549.4768
Email: amf�7a amfrick.corn
City of La Qui'.nta
Attn. Michael Calderon, Comrnunity Resources Analyst
78495 Cafle Tampico
La Ctuinta, California 92253
Tel: (760) 777-7014
Email: mcialderon@laiquintaCA.gov
Dear Michael,
I am pleased to be submitting this proposal for creating d special commissioned art piece far the Citys 41yh
anniversary of incorporation. P am a La Quinta Art Celebration artist that has keen exhibiting at the festival
for the past $everaI years and believe that my mixed rnedta €collage painting can not only create a visuaIIV
stunning piece, but aiso bring together an engaging `story' of the City of La Quinta within the pieces of
collage.
This proposal assumes that the averaII image to be painted wilt be provided by the City. If the City is unable
to furnish a photos I am happy to come out to La UUinta and photagraph an agreed upon place of
significance, The Finished mixed media collage piece will be made frarn pieces of rnagazines as well as
collage pieces recornroended by the city (5-10 pieces), Based off the CaII to Artists, some ideas for the
collage pieces might be:
Images of i1conic Landmarks such as the La Quinta Resort
• Photo/►hlordsjIMagery that represent the Desert Cahui11a India ns
+ Photo from the La Quanta Arts Celebration
• Incorporation date May 1,1982
All work vw"4 be carnpJeted by me nut of my residence/studio in Phoenix, Arizana.
Alt information, and pricing provided in this proposal is valid for at least (90) days.
Any individual that will perform work for the City is free of any conflict of interest.
Thank you for your consideration,
Aileen Frick
144
palun-flick Ph. 602.549.4768 1644 W Loma Ln Phoenix, AZ 85021
amf@amfrick.com
Proposal (Overall Image to be provided by the City) La Quinta 40th Anniversar\aAfft Piece
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Ph. 602.549.4768 1644 W Loma Ln Phoenix, AZ 85021
amf@amfrick.com
Description of Service
Total Fee
Alternative Fee
Photography for overall image
Assumed to be provided by City
$0
If artist travels to photograph
$1,000
Develop Alternatives (Up to 5 included in Cost)
$0
Each Additional Alternative
$100/Each
Address Client Comments to Selected Alternative (1st Review)
$0
Each Additonal Set of Revisions
$100/Each
Order 1- 2" Cradled Wooden Panel for Selected Alternative
$0
Optional Custom Floater Frame
36"x60"
$600
48"x60"
$650
48"x72"
$700
48"x96"
$850
Collage Selected Alternative
$0
Revise Collage based on Client Comments
$0
Each Additonal Set of Revisions
$200/Each
Seal collage with Clear Acrylic with UV Barrier
$0
Paint on top of Collage with Oils
$0
Submit to client for review
$0
Varnish Painting
$0
Mixed Media Collage (Size TBD during Alternative stage)
36"x60"
$9,000
48"x60"
$11,000
48"x72"
$13,500
48"x96"
$15,000
Delivery
Artist to deliver painting
$600
If artist ships painting
36"x60"
$350
48"x60"
$750
48"x72"
$850
48"x96"
$900
Fee Schedule La Quinta 40th Anniversary Art f6ece
Call to Artists for the 40'Anniversary
City of La Quinta
Submission: Erin Hanson
LQAC, Poster Artist 2018
www.erinhanson.com
The vision is a sprawling multi -paneled landscape focusing on the Santa Rosa Mountains and palms.
Erin works in oil on canvas.
OPTION #1:
36 x 80 in, oil on canvas of Santa Rosa Mountains.
By Erin Hanson.
BOLD color, depth of texture and a true homage to the area.
La Quinta works to note for style / color use:
La,QuintaLigbt-httl2s://www.erinhanson.com/12ortfolio/La Quinta Light
LaQuinta Dawn - https://www.erinhanson.com/portfolio/La Quinta Dawn
Santa Rosa Embrace - https://www.erinhanson.com/portfolio/Santa Rosa Embrace
Santa Rosa Dawn - https://www.erinhanson.com/portfolio/Santa Rosa Dawn
OPTION #2:
96 x 40 in, oil on canvas, triptych of Santa Rosa Mountains.
By Erin Hanson.
BOLD color, depth of texture and a true homage to the area.
149
r1i
Budget: Please note that we will honor your budget and donate any balance of the remainder for
a piece.
150
4
, f
Attachment 2
Incorporation Exhibit- City Hall
153
154
BUSINESS SESSION ITEM NO. 2
City of La Quinta
CITY COUNCIL MEETING: October 18, 2022
STAFF REPORT
AGENDA TITLE: APPROPRIATE ADDITIONAL MEASURE G AND UNASSIGNED
RESERVES IN THE AMOUNT OF $4,501,803; AWARD CONTRACT TO ORTIZ
ENTERPRISES, INC. FOR CONSTRUCTION OF THE DUNE PALMS ROAD BRIDGE
PROJECT NO. 2011-05
RECOMMENDATION
Appropriate Additional Measure G and Unassigned Reserves in the amount of
$4,501,803; award a contract to Ortiz Enterprises, Inc. to construct the Dune
Palms Road Bridge; and authorize the City Manager to execute the contract
upon approval by Caltrans and approve future change orders within the
project budget amount.
EXECUTIVE SUMMARY
• The Dune Palms Road Bridge Project (Project) (Attachment 1) will
replace the existing low water crossing with an all-weather access bridge
on Dune Palms Road at the Coachella Valley Storm Water Channel
(CVSWC).
• In June 2021, Council directed staff to move forward with 'at risk'
advance funding using the Caltrans Advance Construction Procedure for
the construction phase of the Project.
• The bids received were higher than the current budget and funding
made available to the project. Staff recommends awarding the project
and requesting additional funds from both the Caltrans sponsored
Highway Bridge (HBP) Funding Program and the Coachella Valley
Association of Governments (CVAG).
• Ortiz Enterprises, Inc. of Irvine, California, submitted the lowest
responsible and responsive bid at $21,635,759.60 (Attachment 2). This
includes all alternates.
FISCAL IMPACT
Staff and the Financial Advisory Commission (FAC) recommend using a
combination of Measure G Reserves and Unassigned Reserves to fund the
$15,905,300 of Local Advance Construction funding.
155
The proposed overall budget for the Project is $29,756,245. These costs are
separated into the following phases:
Original
Eligible
Proposed
Original
Proposed
Federal
Additional
Non -
Participating
Phase
Project
Project
Funding
Federal
Plus Local
Budget
Budget
(Caltrans-
Funds To be
Share and
HBP)
Requested*
CVAG Share
Engineering/
$1,750,000
$2,050,000
$1,549,275
-
$500,725
Design
Right of Way
$1,570,554
$1,570,554
$1,166,825
-
$403,729
Construction
$17,694,316
$21,635,760
$12,584,268
$4,044,411
$5,007,081
Const.
$2,504,292
$2,764,651
$1,922,780
$524,766
$317,105
Engineering
Utility
$65,750
$65,750
-
-
$65,750
Agreement IID
Contingency
$1,669,530
$1,669,530
$1,398,252
$79,782
$191,496
Total Costs:
$25,254,442
$29,756,245
$18,621,400
$4,648,959
$6,485,886
These costs include both participating (eligible for reimbursement) and non-
participating costs. Currently, the following cost shares are anticipated:
Fund
Original Anticipated
Additional Funding
Required
Caltrans-HBP Funding Share:
$18,621,400
City of La Quinta Funding Share:
$1,168,212
CVAG Funding Share:
$5 395 230
CVWD Funding Share:
$69,600
Measure G and Unassigned
Reserves*:
$4,501,803
Total Cost:
$25,254,442
$29,756,245
*Note: Staff will request the additional federal eligible costs in the amount of
$4,648,959. If Staff is not successful, the total amount of additional cost
required is $4,501,803. If successful in receiving additional HBP funds, the
following cost shares are anticipated:
Caltrans-HBP Funding
Share:
$23,123,203
City of La Quinta Funding
Share:
$1,168,212
CVAG Funding
Share:
$5,395,230
CVWD Funding
Share:
$69,600
Total Cost:
$29,756,245
156
BACKGROUND/ANALYSIS
The Dune Palms Road Bridge Project will replace the existing low water
crossing with an all-weather access bridge on Dune Palms Road at the CVSWC.
At the direction of the City Council in June 2021, the City has agreed to provide
'at risk' advance funding using the Advance Construction Procedure outlined
in Section 3.7 of the Caltrans Local Procedures Manual. Caltrans has approved
the City's Advance Construction request.
On August 18, 2022 staff solicited construction bids from qualified contractors.
The City received 5 bids on October 5, 2022. Ortiz Enterprises, Inc. of Irvine,
California, submitted the lowest responsible and responsive bid at
$21,635,759.60. Ortiz was unable to meet the full Disadvantaged Business
Enterprise (DBE) of 21%; however, after careful consideration of their Good
Faith Effort (GFE) documents, Staff has found that they did demonstrate a
GFE with 17.9% DBE participation.
This low bid is approximately 31% higher than the engineer's estimate. The
overage is contributed generally to the structural concrete and rebar line items
which account for more than 50% of the bridge work. These higher prices
have been documented by Caltrans over the past second quarter ending June
301 2022 where there were increases of approximately 25% for Structural
Concrete and approximately 35% for Bar Reinforcing Steel. Taking into
account these higher costs, the overage is closer to being 6% higher than the
engineer's estimate. The remaining percentage is contributed to the recent
trending higher costs for expendables such as gas. The increased costs were
all attributed to items in the bid that are participating costs, or eligible for
reimbursement by HBP. The non -participating costs were within the
anticipated budget in the engineer's estimate.
The HBP Funding will contribute 88.53% or up to $15,905,300 toward eligible
(Construction Phase) costs which the City has agreed to advance. Staff and
the FAC recommend using a combination of Unassigned Reserves and Measure
G Reserves for this advance funding. The City anticipates these funds will be
reimbursed within two to five fiscal years. Staff is requesting an additional
$4,501,803 utilizing the same funding sources to cover the budget overages.
Staff will submit a budget increase request for additional federal funds. The
results of these additional requested funds may not be known for 6 months.
Historically, projects have found better chances to receive additional funds if
the project is awarded prior to submittal since it shows that the agency is
serious about the need for the project.
157
Contingent upon Council approval the following is the project schedule:
Council Considers Project Award
Execute Contract and Mobilize
Construction (475 Working Days)
Accept Improvements
RNATIVES
October 18, 2022
October to January 2023
January 2023 to November 2024
January 2025
Staff does not recommend an alternative.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, P.E., City Engineer
Attachments: 1. Project Vicinity Map
2. Bid Comparison Summary
158
R
160
Bid Opening Date: 10/5/2022 Dune Palms Bridge Improvements Improvements ATTACHMENT 2
City Project No. 2011-05
Engineer's Estimate
Item
Item Description
Unit
Quantity
Unit Price
Total Cost
Roadway Approaches
1
Mobilization
LS
1
$ 628,000.00
$ 628,000.00
2
Best Management Practices
LS
1
$ 90,000.00
$ 90,000.00
2A
Utility Company Inspection (Allowance)
LS
1
$ 60,000.00
$ 60,000.00
3
Traffic Control
LS
1
$ 175,000.00
$ 175,000.00
4
Resident Engineers Trailer
MO
23
$ 4,500.00
$ 103,500.00
4A
Construction Monitoring Camera
LS
1
$ 25,000.00
$ 25,000.00
5
Sawcut & Remove AC Pavement (D)
SF
22,000
$ 3.50
$ 77,000.00
6
Remove Concrete Pavement And Cut Off Wall
SF
41,686
$ 6.50
$ 270,959.00
7
Sawcut & Remove Conc. Slope Protection D
SF
13,160
$ 3.80
$ 50,008.00
8
Clearing & Grubbing
LS
1
$ 163,400.00
$ 163,400.00
9
Unclassified Excavation (Roadway) (D) (F)
CY
555
$ 75.00
$ 41,625.00
10
Unclassified Excavation (Channel) (F)
CY
3,200
$ 30.00
$ 96,000.00
11
Unclassified Fill (Roadway) (D) (F)
CY
5,435
$ 55.00
$ 298,925.00
12
Suitable Backfill Material (D) (F)
CY
80
$ 52.00
$ 4,160.00
13
Construct & Remove Bypass Road
LS
1
$ 370,000.00
$ 370,000.00
14
Asphalt Concrete (T=4.5") (D)
SF
24,140
$ 4.00
$ 96,560.00
15
Class 2 Aggregate Base (T=6.0") (D)
SF
24,140
$ 2.50
$ 60,350.00
16
Crushed Misc. Base
CY
521
$ 90.00
$ 46,890.00
17
6" AC Dike (D)
LF
135
$ 52.00
$ 7,020.00
18
6" Curb & Gutter (D)
LF
448
$ 65.00
$ 29,120.00
19
8" Median Curb (D)
LF
581
$ 49.00
$ 28,469.00
20
Concrete Sidewalk (W=5.5') (D)
SF
4,148
$ 15.00
$ 62,220.00
21
Concrete Driveway Approach (D)
SF
1,034
$ 21.50
$ 22,231.00
22
Colored Stamped Concrete Median (D)
SF
711
$ 22.50
$ 15,997.50
23
Concrete Cross Gutter
SF
1,215
$ 21.50
$ 26,122.50
24
8" Concrete Pavement
SF
1,142
$ 21.50
$ 24,553.00
25
Type 1A Retaining Wall
SF
1,829
$ 195.00
$ 356,655.00
26
Concrete Slope Protection (D)
CY
1,210
$ 520.00
$ 629,200.00
27
Curb Ramp (Case A) (D)
EA
1
$ 8,000.00
$ 8,000.00
28
6' (Tall) Masonry Block Wall (D)
LF
300
$ 285.00
$ 85,500.00
29
Catch Basin Per LQ Std 300 & Local Depression
(SUMP)
EA
3
$ 15,000.00
$ 45,000.00
30
Catch Basin / Drywell System w/ Local Depression
(SUMP)
EA
1
$ 60,000.00
$ 60,000.00
31
Storm Drain Manhole No. 2 per MH252
EA
1
$ 20,000.00
$ 20,000.00
32
Reconstruct to Grade, SD Manhole
LF
7
$ 2,000.00
$ 14,000.00
33
24" Storm Drain Outlet w/ Grate
EA
1
$ 17,000.00
$ 17,000.00
34
42" Storm Drain Outlet w/ Grate
EA
1
$ 23,000.00
$ 23,000.00
35
Concrete Collar Per M803
EA
3
$ 2,500.00
$ 7,500.00
36
24" HDPE N-12, WT Joint SD Pipe
LF
232
$ 110.00
$ 25,520.00
37
Metal Fencing (Retaining Wall)
LF
438
$ 220.00
$ 96,360.00
38
Metal Gate Assembly
EA
2
$ 11,500.00
$ 23,000.00
39
Chain Link Fence H=6', w/ Fabric
LF
1,085
$ 35.00
$ 37,975.00
40
24' Wide Vehicle Gate w/ Lock
EA
1
$ 4,000.00
$ 4,000.00
41
Temporary Fence (High Visibility)
LF
700
$ 20.00
$ 14,000.00
42
Meter Pedestal Per LQ Std 730
EA
1
$ 7,500.00
$ 7,500.00
43
Pipe Gate
LF
26
$ 600.00
$ 15,600.00
44
2" Schedule 80 PVC, City Comm. Conduit
LF
2,042
$ 21.50
$ 43,903.00
45
Pull Box No. 3.5 (PCC)
EA
6
$ 700.00
$ 4,200.00
46
Signing, Striping, & Pavement Markers
LS
1
$ 21,200.00
$ 21,200.00
47
4" Schedule 40 PVC, Landscaping Sleeve (D)
LF
42
$ 25.00
$ 1,050.00
48
Adjust to Grade Storm Drain Manhole
EA
1
$ 3,000.00
$ 3,000.00
49
4" Thick Decomposed Granite (D) (School Ret. &
Pool Wall
SF
1,430
$ 4.40
$ 6,292.00
50
Remove Communication MH/Vault
EA
1
$ 4,000.00
$ 4,000.00
Landscaping
51
Install Landscaping Plant Material & Irrigation (D)
SF
4,600
$ 4.50
$ 20,700.00
52
3/8" Crushed Rock (Apache Brown) (D)
SF
3,490
$ 5.60
$ 19,544.00
53
3/4" Crushed Rock (Desert Gold) (D)
SF
1,130
$ 3.40
$ 3,842.00
54
6" Minus - Baja Cresta Rubble (D)
SF
465
$ 7.50
$ 3,487.50
55
Not Used
$ -
56
90 - Day Maintenance
LS
1
$ 7,000.00
$ 7,000.00
Bridge
57
Structure Excavation (Bridge) (F)
CY
151
$ 160.00
$ 24,160.00
58
Structure Backfill (Bridge) (F)
CY
361
$ 120.00
$ 43,320.00
59
Structure Excavation (Ret Wall #3 & 4) (F) (D)
CY
204
$ 75.00
$ 15,300.00
60
Structure Backfill (Ret Wall #3 & 4) (F) (D)
CY
288
$ 90.00
$ 25,920.00
61
24" Cast -In -Drilled -Hole -Piling (F)
LF
3,076
$ 175.00
$ 538,300.00
62
60" Cast -In -Drilled -Hole -Piling (F)
LF
1,284
$ 850.00
$ 1,091,400.00
63
Prestressing Cast -In -Place Concrete
LS
1
$ 300,000.00
$ 300,000.00
64
Structural Concrete Bridge Polymer Fiber (4,500
CY
1,130
$ 1,450.00
$ 1,638,500.00
65
Structural Concrete (4,500 PSI) (Bridge) (F)
CY
1,640
$ 1,450.00
$ 2,378,000.00
66
Structural Concrete (4,000 PSI) (Bridge) (F)
CY
285
$ 1,450.00
$ 413,250.00
66A
Structural Concrete (Bridge Footing) (F)
CY
152
$ 700.00
$ 106,400.00
67
Structural Concrete (Ret Wall #3 & 4) (F) (D)
CY
119
$ 900.00
$ 107,100.00
68
Structural Concrete, Approach Slab (Type N 30)
CY
206
$ 1,000.00
$ 206,000.00
69
Minor Concrete Median Paving,Colored and
CY
116
$ 300.00
$ 34 800.00
70
lJoint Seal Assembly (MR=2 1/2")
LF
181
$ 570.00
$ 103,170.00
71
1 Bar Reinforcing Steel (Bridge)
LB
1,191,536
$ 1.25
$ 1,489,420.00
Ortiz Enterprises, Inc.
Unit Price
Total Cost
$
2,100, 000.00
$
2,100, 000.00
$
215,000.00
$
215,000.00
$
60,000.00
$
60,000.00
$
175,000.00
$
175,000.00
$
4,000.00
$
92,000.00
$
20,000.00
$
20,000.00
$
1.80
$
39,600.00
$
6.00
250116.00
$
2.20
28 952.00
$
120,000.00
$
120,000.00
$
60.00
$
33,300.00
$
30.00
$
96,000.00
$
8.00
$
43,480.00
$
300.00
$
24,000.00
$
1,200,000.00
$
1,200,000.00
$
3.20
$
77,248.00
$
1.90
$
45,866.00
$
140.00
$
72,940.00
$
13.00
$
1,755.00
$
22.00
$
9,856.00
$
19.00
$
11,039.00
$
16.00
$
66,368.00
$
26.00
$
26,884.00
$
16.00
$
11,376.00
$
15.50
$
18,832.50
$
9.00
$
10,278.00
$
310.00
$
566,990.00
$
710.00
$
859,100.00
$
8,500.00
$
8,500.00
$
180.00
$
54,000.00
$
13,000.00
$
39,000.00
$
24,000.00
$
24,000.00
$
9,000.00
$
9,000.00
$
1,500.00
$
10,500.00
$
12,000.00
$
12,000.00
$
20,000.00
$
20,000.00
$
2,200.00
$
6,600.00
$
150.00
$
34,800.00
$
210.00
$
91,980.00
$
22,000.00
$
44,000.00
$
48.00
$
52,080.00
$
6,600.00
$
6,600.00
$
8.00
$
5,600.00
$
5,000.00
$
5,000.00
$
550.00
$
14,300.00
$
30.00
$
61,260.00
$
350.00
$
2,100.00
$
30,500.00
$
30,500.00
$
85.00
$
3,570.00
$
950.00
$
950.00
$
7.00
$
10, 010.00
$
12,000.00
$
12,000.00
$
10.00
$
46,000.00
$
3.00
$
10,470.00
$
2.00
$
2,260.00
$
9.00
$
4,185.00
$
7,000.00
$
7,000.00
$
300.00
$
45,300.00
$
175.00
$
63,175.00
$
40.00
$
8,160.00
$
120.00
$
34,560.00
$
160.00
$
492,160.00
$
690.00
$
885,960.00
$
425,000.00
$
425,000.00
$
750.00
847 500.00
$
2,345.00
$
3,845,800.00
$
1,950.00
$
555,750.00
$
850.00
$
129,200.00
$
1,200.00
$
142,800.00
$
1,400.00
$
288,400.00
$
900.00
104 400.00
$
250.00
$
45,250.00
$
1.40
$
1,668,150.40
MCM Construction, Inc.
Unit Price
Total Cost
$
2,015,000.00
$
2,015,000.00
$
125,000.00
$
125,000.00
$
60,000.00
$
60,000.00
$
500,000.00
$
500,000.00
$
4,400.00
$
101,200.00
$
25,000.00
$
25,000.00
$
2.00
$
44,000.00
$
2.00
$
83,372.00
$
2.00
$
26,320.00
$
225,000.00
$
225,000.00
$
80.00
$
44,400.00
$
15.00
$
48,000.00
$
25.00
$
135,875.00
$
125.00
$
10,000.00
$
625,000.00
$
625,000.00
$
3.50
$
84,490.00
$
2.00
$
48,280.00
$
135.00
$
70,335.00
$
22.00
$
2,970.00
$
75.00
$
33,600.00
$
31.00
$
18,011.00
$
12.00
$
49,776.00
$
16.00
$
16,544.00
$
24.00
$
17,064.00
$
15.00
$
18,225.00
$
16.00
$
18,272.00
$
155.00
$
283,495.00
$
1,200.00
$
1,452,000.00
$
14,000.00
$
14,000.00
$
465.00
$
139,500.00
$
7,000.00
$
21,000.00
$
85,000.00
$
85,000.00
$
15,000.00
$
15,000.00
$
2,000.00
$
14,000.00
$
7,000.00
$
7,000.00
$
10,000.00
$
10,000.00
$
2,500.00
$
7,500.00
$
175.00
$
40,600.00
$
210.00
$
91,980.00
$
22,000.00
$
44,000.00
$
48.00
$
52,080.00
$
6,500.00
$
6,500.00
$
8.00
$
5,600.00
$
2,500.00
$
2,500.00
$
500.00
$
13,000.00
$
32.00
$
65,344.00
$
350.00
$
2,100.00
$
50,000.00
$
50,000.00
$
90.00
$
3,780.00
$
4,000.00
$
4,000.00
$
8.00
$
11,440.00
$
12,000.00
$
12,000.00
$
10.00
$
46,000.00
$
3.00
$
10,470.00
$
3.00
$
3,390.00
$
9.00
$
4,185.00
$
10,000.00
$
10,000.00
$
185.00
$
27,935.00
$
85.00
$
30,685.00
$
68.00
$
13,872.00
$
77.00
$
22,176.00
$
170.00
$
522,920.00
$
1,100.00
$
1,412,400.00
$
425,000.00
$
425,000.00
$
995.00
$
1,124,350.00
$
1,650.00
$
2,706,000.00
$
1,850.00
$
527,250.00
$
620.00
$
94,240.00
$
800.00
$
95,200.00
$
1,250.00
$
257,500.00
$
975.00
$
113100.00
$
900.00
$
162,900.00
$
1.50
$
1,787,304.00
Griffith Company
Unit Price
Total Cost
$
2,150,300.00
$
2,150,300.00
$
110,000.00
$
110,000.00
$
60,000.00
$
60,000.00
$
9,500.00
$
9,500.00
$
5,320.00
$
122,360.00
$
26,500.00
$
26,500.00
$
2.00
$
44,000.00
$
2.00
$
83,372.00
$
1.50
$
19,740.00
$
140,000.00
$
140,000.00
$
200.00
$
111,000.00
$
117.00
$
374,400.00
$
80.00
$
434,800.00
$
134.00
$
10,720.00
$
998,000.00
$
998,000.00
$
4.10
$
98,974.00
$
2.00
$
48,280.00
$
155.00
$
80,755.00
$
39.50
$
5,332.50
$
95.50
$
42,784.00
$
42.50
$
24,692.50
$
18.00
$
74,664.00
$
23.25
$
24,040.50
$
32.00
$
22,752.00
$
19.50
$
23,692.50
$
18.50
$
21,127.00
$
215.00
$
393,235.00
$
780.00
$
943,800.00
$
18,800.00
$
18,800.00
$
695.00
$
208,500.00
$
13,850.00
$
41,550.00
$
130,000.00
$
130,000.00
$
13,600.00
$
13,600.00
$
440.00
$
3,080.00
$
24,500.00
$
24,500.00
$
29,150.00
$
29,150.00
$
1,830.00
$
5,490.00
$
325.00
$
75,400.00
$
180.00
$
78,840.00
$
12,500.00
$
25,000.00
$
24.50
$
26,582.50
$
3,670.00
$
3,670.00
$
8.00
$
5,600.00
$
8,430.00
$
8,430.00
$
610.00
$
15,860.00
$
35.00
$
71,470.00
$
600.00
$
3,600.00
$
32,000.00
$
32,000.00
$
87.00
$
3,654.00
$
4,250.00
$
4,250.00
$
8.00
$
11,440.00
$
2,725.00
$
2,725.00
$
10.50
$
48,300.00
$
4.10
$
14,309.00
$
3.20
$
3,616.00
$
9.60
$
4,464.00
$
6,950.00
$
6,950.00
$
450.00
$
67,950.00
$
175.00
$
63,175.00
$
200.00
$
40,800.00
$
194.00
$
55,872.00
$
175.00
$
538,300.00
$
1,450.00
$
1,861,800.00
$
484,000.00
$
484,000.00
$
450.00
$
508 500.00
$
1,750.00
$
2,870,000.00
$
1,800.00
$
513,000.00
$
590.00
$
89,680.00
$
900.00
$
107,100.00
$
1,260.00
$
259,560.00
$
1,340.00
$
155 440.00
$
900.00
$
162,900.00
$
2.00
$
2,383,072.00
Riverside Construction Company, Inc.
Unit Price
Total Cost
$
2,180,000.00
$
2,180,000.00
$
150,000.00
$
150,000.00
$
60,000.00
$
60,000.00
$
35,000.00
$
35,000.00
$
4,500.00
$
103,500.00
$
25,000.00
$
25,000.00
$
2.00
$
44,000.00
$
8.00
333 488.00
5.00
65 800.00
$
425,000.00
$
425,000.00
$
50.00
$
27,750.00
$
15.00
$
48,000.00
$
20.00
$
108,700.00
$
125.00
$
10,000.00
$
550,000.00
$
550,000.00
$
3.50
$
84,490.00
$
2.50
$
60,350.00
$
95.00
$
49,495.00
$
20.00
$
2,700.00
$
40.00
$
17,920.00
$
22.00
$
12,782.00
$
8.00
$
33,184.00
$
15.00
$
15,510.00
$
15.00
$
10,665.00
$
20.00
$
24,300.00
$
15.00
$
17,130.00
$
105.00
$
192,045.00
$
1,150.00
$
1,391,500.00
$
5,000.00
$
5,000.00
$
225.00
$
67,500.00
$
16,500.00
$
49,500.00
$
45,000.00
$
45,000.00
$
12,000.00
$
12,000.00
$
1,200.00
$
8,400.00
$
8,500.00
$
8,500.00
$
10,500.00
$
10,500.00
$
2,000.00
$
6,000.00
$
160.00
$
37,120.00
$
225.00
$
98,550.00
$
25,000.00
$
50,000.00
$
50.00
$
54,250.00
$
7,000.00
$
7,000.00
$
15.00
$
10,500.00
$
7,000.00
$
7,000.00
$
550.00
$
14,300.00
$
35.00
$
71,470.00
$
500.00
$
3,000.00
$
30,000.00
$
30,000.00
$
20.00
$
840.00
$
1,800.00
$
1,800.00
$
5.00
$
7,150.00
$
12,000.00
$
12,000.00
$
10.00
$
46,000.00
$
3.00
$
10,470.00
$
2.00
$
2,260.00
$
8.50
$
3,952.50
$
7,500.00
$
7,500.00
$
850.00
$
128,350.00
$
300.00
$
108,300.00
$
70.00
$
14,280.00
$
100.00
$
28,800.00
$
135.00
$
415,260.00
$
650.00
$
834,600.00
$
450,000.00
$
450,000.00
$
2,300.00
$
2,599,000.00
$
2,300.00
$
3,772,000.00
$
2,300.00
$
655,500.00
$
1,000.00
$
152,000.00
$
475.00
$
56,525.00
$
850.00
$
175,100.00
875.00
$
101500.00
$
300.00
$
54,300.00
$
1.35
$
1,608,573.60
Ames Construction, Inc.
Unit Price
Total Cost
$
200,000.00
$
200,000.00
$
600,000.00
$
600,000.00
$
60,000.00
$
60,000.00
$
1,806,000.00
$
1,806,000.00
$
7,300.00
$
167,900.00
$
40,000.00
$
40,000.00
$
1.50
$
33,000.00
$
2.50
$
104,215.00
$
2.30
$
30,268.00
$
300,000.00
$
300,000.00
$
33.00
$
18,315.00
$
18.00
$
57,600.00
$
4.00
$
21,740.00
$
145.00
$
11,600.00
$
750,000.00
$
750,000.00
$
3.50
$
84,490.00
$
1.80
$
43,452.00
$
65.00
$
33,865.00
$
20.00
$
2,700.00
$
86.00
$
38,528.00
$
35.00
$
20,335.00
$
13.00
$
53,924.00
$
18.00
$
18,612.00
$
28.00
$
19,908.00
$
16.00
$
19,440.00
$
18.00
$
20,556.00
$
220.00
$
402,380.00
$
1,250.00
$
1,512,500.00
$
16,000.00
$
16,000.00
$
600.00
$
180,000.00
$
21,000.00
$
63,000.00
$
88,000.00
$
88,000.00
$
46,000.00
$
46,000.00
$
3,300.00
$
23,100.00
$
25,000.00
$
25,000.00
$
33,000.00
$
33,000.00
$
3,600.00
$
10,800.00
$
220.00
$
51,040.00
$
230.00
$
100,740.00
$
24,000.00
$
48,000.00
$
20.00
$
21,700.00
$
7,200.00
$
7,200.00
$
11.00
$
7,700.00
$
6,000.00
$
6,000.00
$
550.00
$
14,300.00
$
30.00
$
61,260.00
$
400.00
$
2,400.00
$
20,000.00
$
20,000.00
$
100.00
$
4,200.00
$
1,600.00
$
1,600.00
$
7.00
$
10,010.00
$
4,500.00
$
4,500.00
$
10.00
$
46,000.00
$
3.00
$
10,470.00
$
2.00
$
2,260.00
$
9.00
$
4,185.00
$
8,000.00
$
8,000.00
$
175.00
$
26,425.00
$
400.00
$
144,400.00
$
175.00
$
35,700.00
$
95.00
$
27,360.00
$
170.00
$
522,920.00
$
820.00
$
1,052,880.00
$
500,000.00
$
500,000.00
$
2,000.00
$
2,260,000.00
$
2,200.00
$
3,608,000.00
$
2,500.00
$
712,500.00
$
950.00
$
144,400.00
$
1,500.00
$
178,500.00
$
2,000.00
$
412,000.00
$
1,200.00
$
139 200.00
$
650.00
$
117,650.00
$
1.50
$
1,787,304.00
Page 1 of 3
161
Bid Opening Date: 10/5/2022 Dune Palms Bridge Improvements Improvements Attachment 2 - Bid Comparison
City Project No. 2011-05
Engineer's Estimate
Item
Item Description
Unit
Quantity
Unit Price
Total Cost
72
Bar Reinforcing Steel (Ret Wall #3 & 4) (D) (F)
LB
11,881
$ 1.25
$ 14,851.25
73
Concrete Barrier (Type 732 SW Mod)
LF
968
$ 200.00
$ 193,600.00
74
Metal Railing (Bridge)
LF
968
$ 40.00
$ 38,720.00
75
Bridge Lighting & Pull Boxes
LS
1
$ 135,000.00
$ 135,000.00
76
Miscellaneous Metal - Conduit Support System
LS
1
$ 125 000.00
$ 125 000.00
CVWD Sewer Main Relocation
77
Remove Sewer Manhole
EA
3
$ 4,000.00
$ 12,000.00
78
Remove Pipe
LF
201
$ 45.00
$ 9,045.00
79
Reconstruct Sewer Manhole
LF
7.4
$ 2,200.00
$ 16,280.00
80
48" Sewer Manhole
EA
4
$ 11,000.00
$ 44,000.00
81
12" PVC Sewer Pipe
LF
49
$ 243.00
$ 11,907.00
82
18" PVC Sewer Pipe
LF
166
$ 297.00
$ 49,302.00
83
Remove Structural Encasement
LF
43
$ 30.00
$ 1,290.00
84
Remove 36" Steel Sleeve
LF
73
$ 25.00
$ 1,825.00
85
Structural Encasement
LF
50
$ 215.00
$ 10,750.00
86
Sewer Bypass
LS
1
$ 49,000.00
$ 49,000.00
CVWD Water Main Relocation
87
18" CL 350 DIP Watemain W/ Restr. Jts, Zinc
Coated & V Bio Poly Wrapped
LF
670
$ 1,000.00
$ 670,000.00
88
Remove Blind Flange
EA
2
$ 1,000.00
$ 2,000.00
89
Remove Water Main
LF
646
$ 125.00
$ 80,750.00
90
36" Steel Sleeve
LF
24
$ 650.00
$ 15,600.00
Sub -Total
Base Bid #1 Federal Participating:
$ 14,497,098.75
Item
Item Description
Unit
Quantity
Unit Price
Total Cost
Roadway Items
91
Sawcut & Remove AC Pavement (D)
SF
16,190
$ 3.50
$ 56,665.00
92
Clearing & Grubbing
LS
1
$ 72,100.00
$ 72,100.00
93
Unclassified Excavation (Roadway) (D) (F)
CY
275
$ 75.00
$ 20,625.00
94
Unclassified Fill (Roadway) (D) (F)
CY
640
$ 30.00
$ 19,200.00
95
Suitable Backfill Material (D) (F)
CY
51
$ 55.00
$ 2,805.00
96
Cold Mill AC Pavement (T=0.10') (D)
SF
3,360
$ 3.50
$ 11,760.00
97
Asphalt Concrete (T=4.5") (D)
SF
18,540
$ 4.00
$ 74,160.00
98
Asphalt Concrete (T=0.10') (D)
SF
3,360
$ 1.75
$ 5,880.00
99
Class 2 Aggregate Base (T=6.0") (D)
SF
18,540
$ 2.50
$ 46,350.00
100
6" AC Dike (D)
LF
351
$ 52.00
$ 18,252.00
101
6" Cub & Gutter
LF
347
$ 65.00
$ 22,555.00
102
8" Median Curb (D)
LF
2,093
$ 49.00
$ 102,557.00
103
Concrete Sidewalk (W=5.5') (D)
SF
4,909
$ 15.00
$ 73,635.00
104
Concrete Driveway Approach (D)
SF
723
$ 21.50
$ 15,544.50
105
Colored Stamped Concrete Median (D)
SF
1,360
$ 22.50
$ 30,600.00
106
Curb Ramp (Case A) (D)
EA
1
$ 8,000.00
$ 8,000.00
107
6' (Tall) Masonry Block Wall (D)
LF
60
$ 285.00
$ 17,100.00
108
Signing, Striping & Pavement Markers
LS
1
$ 43,100.00
$ 43,100.00
109
4" Schedule 40 PVC Landscaping Sleeve (D)
LF
46
$ 25.00
$ 1,150.00
110
Water Service Manifold Reconstruction
LS
1
$ 3,000.00
$ 3,000.00
Landscaping
111
Install Landscaping Plant Material & Irrigation (D)
SF
1,630
$ 4.50
$ 7,335.00
112
3/8" Crushed Rock (Apache Brown) (D)
SF
1,235
$ 5.60
$ 6,916.00
113
3/4" Crushed Rock (Desert Gold) (D)
SF
395
$ 3.40
$ 1,343.00
114
6" Minus - Baja Cresta Rubble (D)
SF
160
$ 7.50
$ 1,200.00
115
Not Used
$ -
Sub -Total
Base
Bid #2 Non -Federal Participating:
$ 661,832.50
Item
Item Description
Unit
Quantity
Unit Price
Total Cost
CV Link Trail Plan Items
116
Sawcut & Remove Conc. Slope Protection D
SF
14,200
$ 3.50
$ 49 700.00
117
Concrete Slope Protections D
CY
805
$ 520.00
$ 418 600.00
118
18" Storm Drain Outlet w/ Grate
EA
1
$ 14,500.00
$ 14,500.00
119
1 18" HDPE N-12 WT Joint SD Pie
LF
58
$ 65.00
$ 3,770.00
120
Class 2 Aggregate Base T= 4"
SF
13,360
$ 1.20
$ 16 032.00
121
Concrete Trail T= 6"
SF
13,360
$ 15.00
$ 200 400.00
122
Curb Ram Case B Type 1
EA
2
$ 8,000.00
$ 16 000.00
123
Metal Railing Trail Retaining Walls
LF
274
$ 800.00
$ 219 200.00
124
Metal Railing Trail Undercrossin
LF
730
$ 875.00
$ 638 750.00
125
Install City Furnished In Pavement Solar Guide Li h
EA
18
$ 325.00
$ 5,850.00
126
Thermoplastic Banding Undercrossin
SF
1,588
$ 50.00
$ 79 400.00
127
6" Solid White Stripe Paint Trail
LF
180
$ 3.00
$ 540.00
128
Paint Bridge Soffit & Exterior Girder
LS
1
$ 11 500.00
$ 11 500.00
129
Furnish & Install Soffit Panels w Electrical Connecti
LS
1
$ 130 000.00
$ 130 000.00
130
3" Schedule 40 PVC CV Link Conduit
LF
990
$ 16.00
$ 15 840.00
131
Pull Box No. 3.5 (PCC)
EA
4
$ 700.00
$ 2,800.00
132
4" Thick Decomposed Granite D
SF
6,400
$ 4.40
$ 28 160.00
133
Concrete Wedge Curb
LF
288
$ 50.00
$ 14 400.00
CV Link Bridge Plan Items
134
IStructure Excavation (Ret Wall #1 & 2 F D
CY
368
$ 75.00
$ 2760000
135
IStructure Backfill (Ret Wall #1 & 2 F D
CY
501
$ 90.00
1 $ 45,090.00
Ortiz Enterprises, Inc.
Unit Price
Total Cost
$
2.10
$
24,950.10
$
400.00
$
387,200.00
$
345.00
$
333,960.00
$
265,000.00
$
265,000.00
$
80 000.00
$
80 000.00
$
5,900.00
$
17,700.00
$
75.00
$
15,075.00
$
1,700.00
$
12,580.00
$
22,000.00
$
88,000.00
$
500.00
$
24,500.00
$
450.00
$
74,700.00
$
290.00
$
12,470.00
$
85.00
$
6,205.00
$
365.00
$
18,250.00
$
50,000.00
$
50,000.00
$
1,100.00
$
737,000.00
$
8,400.00
$
16,800.00
$
150.00
$
96,900.00
$
1,500.00
$
36,000.00
$
18,783,101.00
Unit Price
Total Cost
$
1.80
$
29,142.00
$
50,000.00
$
50,000.00
$
60.00
$
16,500.00
$
8.00
$
5,120.00
$
300.00
$
15,300.00
$
1.00
$
3,360.00
$
3.20
$
59,328.00
$
0.85
$
2,856.00
$
1.90
$
35,226.00
$
13.00
$
4,563.00
$
22.00
$
7,634.00
$
19.00
$
39,767.00
$
16.00
$
78,544.00
$
26.00
$
18,798.00
$
16.00
$
21,760.00
$
8,500.00
$
8,500.00
$
180.00
$
10,800.00
$
80,000.00
$
80,000.00
$
85.00
$
3,910.00
$
3,500.00
$
3,500.00
$
10.00
$
16,300.00
$
3.00
$
3,705.00
$
2.00
$
790.00
$
9.00
$
1,440.00
$
516,843.00
Unit Price
Total Cost
$
2.20
31240.00
$
710.00
$
571550.00
$
12 000.00
12
000.00
$
125.00
$
7,250.00
$
2.30
$
30
728.00
$
7.00
93
520.00
$
8,500.00
17
000.00
$
650.00
$
178100.00
$
740.00
$
540
200.00
$
350.00
$
6,300.00
$
23.00
$
36
524.00
$
6.00
$
1080.00
$
50 000.00
$
50
000.00
$
10 000.00
$
10
000.00
$
30.00
$
29
700.00
$
700.00
2,800.00
$
5.00
32
000.00
$
18.00
$
5184.00
$
40.00
14
720.00
$
120.00
60120.00
MCM Construction, Inc.
Unit Price
Total Cost
$
2.00
$
23,762.00
$
565.00
$
546,920.00
$
345.00
$
333,960.00
$
350,000.00
$
350,000.00
$
70 000.00
$
70 000.00
$
6,000.00
$
18,000.00
$
75.00
$
15,075.00
$
1,500.00
$
11,100.00
$
21,500.00
$
86,000.00
$
450.00
$
22,050.00
$
390.00
$
64,740.00
$
253.00
$
10,879.00
$
80.00
$
5,840.00
$
330.00
$
16,500.00
$
45,000.00
$
45,000.00
$
1,000.00
$
670,000.00
$
8,000.00
$
16,000.00
$
140.00
$
90,440.00
$
1,400.00
$
33,600.00
$
18,725,896.00
Unit Price
Total Cost
$
2.00
$
32,380.00
$
7,500.00
$
7,500.00
$
80.00
$
22,000.00
$
25.00
$
16,000.00
$
125.00
$
6,375.00
$
3.50
$
11,760.00
$
3.50
$
64,890.00
$
4.00
$
13,440.00
$
2.00
$
37,080.00
$
22.00
$
7,722.00
$
75.00
$
26,025.00
$
31.00
$
64,883.00
$
12.00
$
58,908.00
$
16.00
$
11,568.00
$
24.00
$
32,640.00
$
14,000.00
$
14,000.00
$
465.00
$
27,900.00
$
65,000.00
$
65,000.00
$
90.00
$
4,140.00
$
8,000.00
$
8,000.00
$
10.00
$
16,300.00
$
3.00
$
3,705.00
$
3.00
$
1,185.00
$
9.00
$
1,440.00
$
554,841.00
Unit Price
Total Cost
$
2.00
$
28 400.00
$
1,200.00
$
966 000.00
$
7,000.00
$
7,000.00
$
220.00
$
12 760.00
$
3.00
$
40 080.00
$
11.00
$
146 960.00
$
7,000.00
$
14 000.00
$
650.00
$
178100.00
$
735.00
$
536 550.00
$
355.00
$
6,390.00
$
25.00
$
39 700.00
$
7.00
$
1260.00
$
10 000.00
$
10 000.00
$
2,600.00
$
2,600.00
$
32.00
$
31680.00
$
750.00
$
3,000.00
$
5.00
$
32 000.00
$
60.00
$
17 280.00
$
68.00
$
25 024.00
$
77.00
$
38,577.00
Griffith Company
Unit Price
Total Cost
$
2.50
$
29,702.50
$
540.00
$
522,720.00
$
465.00
$
450,120.00
$
226,500.00
$
226,500.00
$
383 500.00
$
383 500.00
$
3,830.00
$
11,490.00
$
51.00
$
10,251.00
$
430.00
$
3,182.00
$
12,550.00
$
50,200.00
$
830.00
$
40,670.00
$
490.00
$
81,340.00
$
82.00
$
3,526.00
$
75.50
$
5,511.50
$
436.50
$
21,825.00
$
22,560.00
$
22,560.00
$
450.00
$
301,500.00
$
20,500.00
$
41,000.00
$
102.00
$
65,892.00
$
1,280.00
$
30,720.00
$
19,883,010.50
Unit Price
Total Cost
$
1.80
$
29,142.00
$
32,500.00
$
32,500.00
$
200.00
$
55,000.00
$
78.00
$
49,920.00
$
135.00
$
6,885.00
$
3.30
$
11,088.00
$
4.10
$
76,014.00
$
2.60
$
8,736.00
$
2.00
$
37,080.00
$
36.00
$
12,636.00
$
116.00
$
40,252.00
$
46.00
$
96,278.00
$
16.00
$
78,544.00
$
29.50
$
21,328.50
$
20.00
$
27,200.00
$
18,750.00
$
18,750.00
$
780.00
$
46,800.00
$
49,000.00
$
49,000.00
$
86.50
$
3,979.00
$
38,200.00
$
38,200.00
$
15.00
$
24,450.00
$
4.10
$
5,063.50
$
6.10
$
2,409.50
$
13.40
$
2,144.00
$
773,399.50
Unit Price
Total Cost
$
1.50
$
21300.00
$
880.00
$
708 400.00
$
24,775.00
$
24,775.00
$
295.00
$
17110.00
$
4.30
$
57 448.00
$
13.00
$
173 680.00
$
9,390.00
$
18 780.00
$
490.00
$
134 260.00
$
540.00
$
394 200.00
$
670.00
$
12 060.00
$
24.00
$
38112.00
$
6.25
$
1125.00
$
38 750.00
$
38 750.00
$
43 500.00
$
43 500.00
$
38.00
$
37 620.00
$
600.00
$
2,400.00
$
5.90
$
37 760.00
$
80.00
$
23,040.00
$
230.00
$
84 640.00
$
200.00
$
100,200.00
Riverside Construction Company, Inc.
Unit Price
Total Cost
$
1.90
$
22,573.90
$
350.00
$
338,800.00
$
350.00
$
338,800.00
$
225,000.00
$
225,000.00
350 000.00
$
350 000.00
$
1,500.00
$
4,500.00
$
180.00
$
36,180.00
$
1,200.00
$
8,880.00
$
20,000.00
$
80,000.00
$
310.00
$
15,190.00
$
250.00
$
41,500.00
$
125.00
$
5,375.00
$
35.00
$
2,555.00
$
120.00
$
6,000.00
$
100,000.00
$
100,000.00
$
575.00
$
385,250.00
$
1,500.00
$
3,000.00
$
90.00
$
58,140.00
$
1,000.00
$
24,000.00
$
19,965,704.00
Unit Price
Total Cost
$
2.25
$
36,427.50
$
15,000.00
$
15,000.00
$
55.00
$
15,125.00
$
40.00
$
25,600.00
$
125.00
$
6,375.00
$
2.50
$
8,400.00
$
3.50
$
64,890.00
$
3.50
$
11,760.00
$
2.50
$
46,350.00
$
20.00
$
7,020.00
$
40.00
$
13,880.00
$
20.00
$
41,860.00
$
8.00
$
39,272.00
$
15.00
$
10,845.00
$
15.00
$
20,400.00
$
5,000.00
$
5,000.00
$
225.00
$
13,500.00
$
50,000.00
$
50,000.00
$
80.00
$
3,680.00
$
20,000.00
$
20,000.00
$
15.00
$
24,450.00
$
3.00
$
3,705.00
$
5.00
$
1,975.00
$
12.00
$
1,920.00
$
487,434.50
Unit Price
Total Cost
$
5.00
71000.00
$
1,150.00
$
925
750.00
$
8,500.00
$
8,500.00
$
200.00
$
11600.00
$
2.00
$
26
720.00
6.00
80
160.00
$
3,500.00
7,000.00
$
675.00
$
184
950.00
$
775.00
$
565
750.00
$
650.00
$
11700.00
$
25.00
$
39
700.00
$
6.00
$
1080.00
$
25 000.00
$
25
000.00
$
135 000.00
$
135
000.00
$
35.00
$
34
650.00
550.00
$
2,200.00
3.50
$
22
400.00
$
40.00
$
11520.00
$
70.00
25
760.00
$
120.00
60120.00
Ames Construction, Inc.
Unit Price
Total Cost
$
2.30
$
27,326.30
$
550.00
$
532,400.00
$
425.00
$
411,400.00
$
300,000.00
$
300,000.00
$
95 000.00
$
95 000.00
$
8,000.00
$
24,000.00
$
90.00
$
18,090.00
$
2,400.00
$
17,760.00
$
30,000.00
$
120,000.00
$
610.00
$
29,890.00
$
530.00
$
87,980.00
$
340.00
$
14,620.00
$
100.00
$
7,300.00
$
440.00
$
22,000.00
$
65,000.00
$
65,000.00
$
1,100.00
$
737,000.00
$
8,500.00
$
17,000.00
$
150.00
$
96,900.00
$
1,500.00
$
36,000.00
$
21,716,698.30
Unit Price
Total Cost
$
1.50
$
24,285.00
$
200,000.00
$
200,000.00
$
33.00
$
9,075.00
$
4.00
$
2,560.00
$
145.00
$
7,395.00
$
3.50
$
11,760.00
$
3.50
$
64,890.00
$
4.00
$
13,440.00
$
1.80
$
33,372.00
$
20.00
$
7,020.00
$
100.00
$
34,700.00
$
38.00
$
79,534.00
$
11.00
$
53,999.00
$
25.00
$
18,075.00
$
16.00
$
21,760.00
$
16,000.00
$
16,000.00
$
630.00
$
37,800.00
$
75,000.00
$
75,000.00
$
90.00
$
4,140.00
$
20,000.00
$
20,000.00
$
15.00
$
24,450.00
$
3.00
$
3,705.00
$
5.00
$
1,975.00
$
13.00
$
2,080.00
$
767,015.00
Unit Price
Total Cost
$
2.70
$
38
340.00
$
1,100.00
$
885
500.00
$
24,000.00
$
24,000.00
$
280.00
$
16
240.00
$
1.20
$
16
032.00
$
12.00
$
160
320.00
$
8,000.00
$
16
000.00
$
440.00
$
120
560.00
$
480.00
$
350
400.00
$
400.00
$
7,200.00
$
45.00
$
71460.00
$
1.50
$
270.00
$
27 000.00
$
27
000.00
$
140 000.00
$
140
000.00
$
30.00
$
29
700.00
$
800.00
$
3,200.00
$
5.50
$
35
200.00
$
65.00
$
18
720.00
$
175.00
$
64
400.00
$
95.00
$
47,595.00
Page 2 of 3
162
Bid Opening Date: 10/5/2022 Dune Palms Bridge Improvements Improvements Attachment 2 - Bid Comparison
City Project No. 2011-05
Engineer's Estimate
Item
Item Description
Unit
Quantity
Unit Price
Total Cost
136
Structure Concrete Ret Wall #1 & 2 F D
CY
201
$ 900.00
$
180 900.00
137
Bar ReinforcingSteel Ret Wall #1 & 2 D
LB
20 001
$ 1.25
$
25 001.25
Sub -Total Base Bid #3 CV Link:
$
2,144,033.25
Item
Item Description
Unit
Quantity
Unit Price
Total Cost
138
Dry Utility Trenching
LF
900
$ 140.00
$ 126 000.00
139
Large Vault Per IID Standard
EA
1
$ 12,000.00
$ 12,000.00
140
3" Sch. 40 PVC IID Conduit
LF
30
$ 11.00
$ 330.00
141
4" Sch. 40 PVC IID Conduit
LF
100
$ 13.00
$ 1,300.00
142
1 5" Sch. 40 PVC IID Conduit
LF
1 520
1 $ 15.00
$ 7,800.00
143
6" Sch. 40 PVC IID Conduit
LF
1 4,000
$ 17.00
$ 68 000.00
144
5" Riser for Pole
EA
1 1
$ 1,200.00
$ 1,200.00
145
Transformer Pad (Single Phase Per IID Standard
EA
1 1
$ 3,200.00
$ 3,200.00
Sub -Total Base
Bid #4 Underground Electrical System:
$ 219,830.00
A I bZ1Ir II :I R LI Fill LU Sea.07etPThvevA
Item
I Item Description
I Unitl
Quantity
Unit Price
Total Cost
146
1 Crack Seal & Type II Slurry Seal
I SF
1 136,650
$ 1.00
$
1
136 650.00
Sub -Total Bid Alternative A - Roadway:
$
136,650.00
Rln AI TFRNATI\/F R - f\/Wn CF\A/FR anII ICTMFNTC
Item
Item Description
Unit
Quantity
Unit Price
Total Cost
147
Adjust to Grade Sewer Manhole Lid & Frame to
Grade
EA
2
$ 3,500.00
$ 7,000.00
148
Adjust Sewer Cleanout to Grade
EA
1
$ 1,500.00
$ 1,500.00
149
Relocate Sewer Cleanout
EA
1
$ 3,500.00
$ 3,500.00
150
1 Reconstruct Sewer Manhole
LF
13
$ 2,000.00
$ 26 000.00
Sub -Total Bid Alternative B - CVWD Sewer Adjustments:
$ 38,000.00
BID ALTERNATIVE C - CVWD WATER ADJUSTMENT
Item
I Item Description
I Unitl
Quantity
Unit Price
Total Cost
151
JAdjust to Grade, Walter Valve Can and Lid
I EA
1 8
1 $ 1,700.00
$
13 600.00
Sub -Total Bid Alternative C - CVWD Water Adjustment:
$
13,600.00
BID ALTERNATIVE D - CVWD WATER RELOCATION
Item
I Item Description
I Unitl
Quantity
Unit Price
Total Cost
152
1 Relocate Air Vac Assembly
I EA
1 2
1 $ 3,500.00
$ 7,000.00
Sub -Total Bid Alternative D - CVWD Water Relocation:
$ 7,000.00
Grand Total of Base Bids #1-4 and Alternates A-D: $ 17,718,044.50
Miscalculations and rounding errors
Ortiz Enterprises, Inc.
Unit Price
Total Cost
$ 1200.00
$ 241200.00
$ 2.10
$ 42 002.10
$ 2,013,218.10
Unit Price
Total Cost
$
55.00
$
49 500.00
$
25 000.00
$
25 000.00
$
15.00
$
450.00
$
18.00
$
1800.00
$
21.00
$
10,920.
$
28.00
112 000.00
$
2,500.00
2,500.00
$
31000.00
300000
$
205,170.00
MCM Construction, Inc.
Unit Price
Total Cost
$ 800.00
$ 160 800.00
$ 2.00
$ 40 002.00
$ 2,338,163.00
Unit Price
Total Cost
$
60.00
$
54 000.00
$
25,000.00
$
25,000.00
$
15.00
$
450.00
$
20.00
$
2,000.00
$
22.00
$
11440.00
$
30.00
$
120 000.00
$
2,600.00
$
2,600.00
$
3,000.00
$
3,000.00
$
218,490.00
Griffith Company
Unit Price
Total Cost
$ 970.00
$ 194 970.00
$ 3.00
$ 60 003.00
$ 2,224,133.00
Unit Price
Total Cost
$
91.00
$
81900.00
$
52,500.00
$
52,500.00
$
36.00
$
1080.00
$
38.00
$
3,800.00
$
45.70
$
23 764.00
$
39.35
$
157 400.00
$
3,750.00
$
3,750.00
$
20,550.00
$
20,550.00
$
344,744.00
Riverside Construction Company, Inc.
Unit Price
Total Cost
$ 1150.00
$
231150.00
$ 2.00
$
40 002.00
$
2,521,712.00
Unit Price
Total Cost
$
85.00
$
76 500.00
$
50 000.00
$
50 000.00
$
35.00
$
1050.00
$
35.00
$
3,500.00
$
45.00
$
23 400.00
$
38.00
152 000.00
$
3,000.00
3,000.00
$
15 000.00
15 000.00
$
324,450.00
Ames Construction, Inc.
Unit Price
Total Cost
$ 1,400.00
$ 281400.00
$ 2.50
$ 50 002.50
$ 2,403,539.50
Unit Price
Total Cost
$
65.00
$
58 500.00
$
24,000.00
$
24,000.00
$
18.00
$
540.00
$
24.00
$
2,400.00
$
30.00
$
15 600.00
$
33.00
$
132 000.00
$
3,000.00
$
3,000.00
$
4,000.00
$
4,000.00
$
240,040.00
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
$ 0.35
$
47 827.50
$ 1.00
$
136 650.00
$ 1.15
$
157 147.50
$ 1.00
$
136 650.00
$ 1.00
$
136 650.00
$
47,827.50
$
136,650.00
$
157,147.50
$
136,650.00
$
136,650.00
Unit Price
Total Cost
$
750.00
$
1,500.00
$
500.00
$
500.00
$
3,900.00
$
3,900.
$
3,900.00
$
50 700.00
$
56,600.00
Unit Price
Total Cost
$
3,000.00
$
6,000.00
$
1000.00
$
1000.00
$
5,000.00
$
5,000.00
$
1,200.00
$
15 600.00
$
27,600.00
Unit Price
Total Cost
$
4,130.00
$
8,260.00
$
2,280.00
$
2,280.00
$
7810.00
$
7810.00
$
575.00
$
7,475.00
$
25,825.00
Unit Price
Total Cost
$
2,000.00
$
4,000.00
$
1200.00
$
1200.00
$
4,000.00
$
4,000.00
$
1,500.00
$
19 500.00
$
28,700.00
Unit Price
Total Cost
$
1,600.00
$
3,200.00
$
1650.00
$
1650.00
$
3,800.00
$
3,800.00
$
1600.00
$
20 800.00
$
29,450.00
nit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
17--U
500.00
$
4 000.00
$ 61500.00
$
52 000.00
$ 2,700.00
$
21 600.00
$ 1,200.00
$
9 600.00
$ 1,200.00
$
9,600.00
$
4,000.00
$
52,000.00
$
21,600.00
$
9,600.00
$
91600.00
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
$ 4,500.00
$ 9,000.00
$ 8,000.00
$
16,000.00
$ 10,300.00
$
20,600.00
$ 7,500.00
$
15,000.00
$ 3,800.00
$
7,600.00
$ 9,000.00
$
16,000.00
$
20,600.00
$
15,000.00
$
7,600.00
$ 21,635,759.60
$ 22,069,640.00
$ 23,450,459.50
$ 23,489,250.50
$ 25,310,592.80
Page 3 of 3
163
164
BUSINESS SESSION ITEM NO. 3
City of La Quinta
CITY COUNCIL MEETING' October 18, 2022
STAFF REPORT
AGENDA TITLF : APPROVE AGREEMENT FOR CONTRACT SERVICES WITH
RINCON CONSULTANTS, INC. FOR GEOGRAPHIC INFORMATION SYSTEMS
PROFESSIONAL SERVICES
RECOMMENDATION
Approve agreement for contract services with Rincon Consultants, Inc. for the
purchase, implementation, and maintenance of Geographic Information
Systems software and provide annual support for a total not to exceed amount
of $285,000 for a five-year term; and authorize the City Manager to execute
the agreement.
EXECUTIVE SUMMARY
• A Geographic Information System (GIS) is a system that creates,
manages, analyzes, and maps all types of data.
• GIS is an integral part of applications used by all City departments and
requires continuous system upgrades and data improvements to remain
current.
• In August of 2022, the City issued a Request for Proposals (RFP) for GIS
services; twelve firms responded, and three were selected by staff for
interviews.
• After extensive review of services provided by all firms, implementation
strategies, and longevity of software and support to serve the City's
growing needs, Rincon Consultants, Inc. (Rincon) was selected
(Attachment 1).
FISCAL IMPACT
The not to exceed amount for this Contract is $285,000 over a five-year term.
The initial implementation cost will be $100,000, to be charged to Account No.
502-0000-71049, Software Implementation/Enhancements. The annual
recurring fee of $30,000 for maintenance and software updates, as well as a
165
contingency budget of $7,000 annually, will be charged to Account No. 502-
0000-60301, Software Licenses, for this year and all remaining fiscal years.
Contract Services
One Time
Annually
Contingency
Fees
Recurring Fees
Budget
GIS Program
$67,000
Development and
(446
Implementation
Hours
Hardware and Software
$33,000
(210
Upgrades/Solutions
Hours
Ongoing Maintenance
$30,000/year
$150k Total
Contingency Budget
$7,000/year
Over Five Years
$35k Total
Annual Contract Costs
Year One
Year Two
Year Three
Year Four
Year Five
$130,000
$30,000
$30,000
$30,000
$30,000
Contract Total $250,000
*Contingency Budget of $7k/Year not reflected as part of Consultant Services
BACKGROUND/ANALYSIS
Development and administration of an enterprise GIS is imperative for the
success of important departmental systems such as:
- Recently acquired Tyler Enterprise Permitting and Licensing software
(Design and Development Department)
- Anticipated Enterprise Asset Management system (Public Works)
- Code Compliance, Landscaping, Facilities and Maintenance Requests
(Public Works)
- Utility Inspection and Cataloguing system of Various Assets
(Public Works)
- GPS and Open -Data Collection tools (Public Works)
166
- Bike and Hiking Trails, Economic Development/Commercial Center
Information, Miscellaneous Special Project Information, Affordable
Housing Resource Maps, Marketing Information, Events, and more
(City Manager's Office and Community Resources)
The City Manager's Office, responsible for oversight of IT, software support,
and maintenance, coordinated an RFP that outlined the necessary upgrade
requirements to address GIS needs. Responses were considered by their
method of implementation, data conversion, security standards, ease of
access for the public, maintenance and support, customization, and recurring
costs. Rincon was selected based on its proposed work plan and the
competitive pricing package, both of which best fit the City's needs and
budget.
Development of an enterprise GIS will focus on creating and maintaining
appropriate data layers while also:
• centralizing the data;
• assigning ownership of systems and data;
• creating a master plan for layer creation and update;
• developing consistent data standards and naming conventions; and
• ensuring data, metadata, and maps are kept up to date, trustworthy,
and useful for both public and staff use.
If approved, several new and existing services with improved capabilities will
be added for staff and the general public.
Rincon Team GIS
Existing GIS
x Analytics for reports
✓ Location and Spatial Analytics
and mapping
unavailable
✓ GIS Integration for Permitting Software
x Unavailable GISInte
ration
✓ Economic Data Reporting
x Currently not available
✓ Mapping of critical development
information: General Plan, Zoning, Specific
x Layering Incomplete
Plans, Municipal Code Restrictions
✓ Infrastructure Mapping: Roads, Utilities,
x Lack of Public
Accessibility and
Parks, Trails, Resources
Information
Staff anticipates an overall cost savings of $30,000 over the five-year term by
hiring Rincon, which provides a full firm of professionals, rather than
continuing with the current staffing of one temporary employee.
167
ALTERNATIVES
Council could elect not to approve the agreement or modify the terms of the
proposed scope of work.
Prepared by: Doug Kinley III, Management Analyst
Approved by: Jon McMillen, City Manager
Attachments: 1. Rincon Consultants, Inc. Agreement for Contract Services
ATTACHMENT 1
AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made
and entered into by and between the CITY OF LA QUINTA, ("City"), a California
municipal corporation, and Rincon Consultants, Inc., a California Corporation
("Contracting Party"). The parties hereto agree as follows:
1. SERVICES OF CONTRACTING PARTY.
1.1 Scope of Services. In compliance with all terms and conditions of
this Agreement, Contracting Party shall provide those services related to
Geographic Information System (GIS) Technical Support Services, as specified
in the "Scope of Services" attached hereto as "Exhibit A" and incorporated
herein by this reference (the 'Services"). Contracting Party represents and
warrants that Contracting Party is a provider of first-class work and/or services
and Contracting Party is experienced in performing the Services contemplated
herein and, in light of such status and experience, Contracting Party covenants
that it shall follow industry standards in performing the Services required
hereunder, and that all materials, if any, will be of good quality, fit for the
purpose intended. For purposes of this Agreement, the phrase "industry
standards" shall mean those standards of practice recognized by one or more
first-class firms performing similar services under similar circumstances.
1.2 Compliance with Law. All Services rendered hereunder shall be
provided in accordance with all ordinances, resolutions, statutes, rules,
regulations, and laws of the City and any Federal, State, or local governmental
agency of competent jurisdiction.
1.3 Wage and Hour Compliance, Contracting Party shall comply with
applicable Federal, State, and local wage and hour laws.
1.4 Licenses, Permits, Fees and Assessments. Except as otherwise
specified herein, Contracting Party shall obtain at its sole cost and expense
such licenses, permits, and approvals as may be required by law for the
performance of the Services required by this Agreement, including a City of
La Quinta business license. Contracting Party and its employees, agents, and
subcontractors shall, at their sole cost and expense, keep in effect at all times
during the term of this Agreement any licenses, permits, and approvals that
are legally required for the performance of the Services required by this
Agreement. Contracting Party shall have the sole obligation to pay for any
fees, assessments, and taxes, plus applicable penalties and interest, which
may be imposed by law and arise from or are necessary for the performance
-1- 169
of the Services required by this Agreement, and shall indemnify, defend (with
counsel selected by City), and hold City, its elected officials, officers,
employees, and agents, free and harmless against any such fees,
assessments, taxes, penalties, or interest levied, assessed, or imposed
against City hereunder. Contracting Party shall be responsible for all
subcontractors' compliance with this Section.
1.5 Familiarity with Work. By executing this Agreement, Contracting
Party warrants that (a) it has thoroughly investigated and considered the
Services to be performed, (b) it has investigated the site where the Services
are to be performed, if any, and fully acquainted itself with the conditions
there existing, (c) it has carefully considered how the Services should be
performed, and (d) it fully understands the facilities, difficulties, and
restrictions attending performance of the Services under this Agreement.
Should Contracting Party discover any latent or unknown conditions materially
differing from those inherent in the Services or as represented by City,
Contracting Party shall immediately inform City of such fact and shall not
proceed except at Contracting Party's risk until written instructions are
received from the Contract Officer, or assigned designee (as defined in
Section 4.2 hereof).
1.6 Standard of Care. Contracting Party acknowledges and
understands that the Services contracted for under this Agreement require
specialized skills and abilities and that, consistent with this understanding,
Contracting Party's work will be held to an industry standard of quality and
workmanship. Consistent with Section 1.5 hereinabove, Contracting Party
represents to City that it holds the necessary skills and abilities to satisfy the
industry standard of quality as set forth in this Agreement. Contracting Party
shall adopt reasonable methods during the life of this Agreement to furnish
continuous protection to the Services performed by Contracting Party, and the
equipment, materials, papers, and other components thereof to prevent losses
or damages, and shall be responsible for all such damages, to persons or
property, until acceptance of the Services by City, except such losses or
damages as may be caused by City's own negligence. The performance of
Services by Contracting Party shall not relieve Contracting Party from any
obligation to correct any incomplete, inaccurate, or defective work at no
further cost to City, when such inaccuracies are due to the negligence of
Contracting Party.
1.7 Additional Services. In accordance with the terms and conditions
of this Agreement, Contracting Party shall perform services in addition to
those specified in the Scope of Services ("Additional Services") only when
directed to do so by the Contract Officer, or assigned designee, provided
that Contracting Party shall not be required to perform any Additional Services
-2 170
without compensation. Contracting Party shall not perform any Additional
Services until receiving prior written authorization (in the form of a written
change order if Contracting Party is a contractor performing the Services) from
the Contract Officer, or assigned designee, incorporating therein any
adjustment in (i) the Contract Sum, and/or (ii) the time to perform this
Agreement, which said adjustments are subject to the written approval of
Contracting Party. It is expressly understood by Contracting Party that the
provisions of this Section shall not apply to the Services specifically set forth
in the Scope of Services or reasonably contemplated therein. It is specifically
understood and agreed that oral requests and/or approvals of Additional
Services shall be barred and are unenforceable. Failure of Contracting Party
to secure the Contract Officer's or assigned designee's written authorization
for Additional Services shall constitute a waiver of any and all right to
adjustment of the Contract Sum or time to perform this Agreement, whether
by way of compensation, restitution, quantum meruit, or the like, for
Additional Services provided without the appropriate authorization from the
Contract Officer or assigned designee. Compensation for properly
authorized Additional Services shall be made in accordance with Section 2.3
of this Agreement.
1.8 Special Requirements. Additional terms and conditions of this
Agreement, if any, which are made a part hereof are set forth in "Exhibit D"
(the "Special Requirements"), which is incorporated herein by this reference
and expressly made a part hereof. In the event of a conflict between the
provisions of the Special Requirements and any other provisions of this
Agreement, the provisions of the Special Requirements shall govern.
2. COMPENSATION.
2.1 Contract Sum. For the Services rendered pursuant to this
Agreement, Contracting Party shall be compensated in accordance with
"Exhibit B" (the "Schedule of Compensation") in a total amount not to exceed
Two Hundred Eighty -Five Thousand Dollars ($285,000) for the life of the
Agreement, encompassing the initial and any extended terms (the 'Contract
Sum"), except as provided in Section 1.7. The method of compensation set
forth in the Schedule of Compensation may include a lump sum payment upon
completion, payment in accordance with the percentage of completion of the
Services, payment for time and materials based upon Contracting Party's rate
schedule, but not exceeding the Contract Sum, or such other reasonable
methods as may be specified in the Schedule of Compensation. The Contract
Sum shall include the attendance of Contracting Party at all project meetings
reasonably deemed necessary by City; Contracting Party shall not be entitled
to any additional compensation for attending said meetings. Compensation
may include reimbursement for actual and necessary expenditures for
reproduction costs, transportation expense, telephone expense, and similar
costs and expenses when and if specified in the Schedule of Compensation.
Regardless of the method of compensation set forth in the Schedule of
Compensation, Contracting Party's overall compensation shall not exceed the
Contract Sum, except as provided in Section 1.7 of this Agreement.
2.2 Method of Billing & Payment. Any month in which Contracting
Party wishes to receive payment, Contracting Party shall submit to City no
later than the tenth (10th) working day of such month, in the form approved
by City's Finance Director, an invoice for Services rendered prior to the date
of the invoice. Such invoice shall (1) describe in detail the Services provided,
including time and materials, and (2) specify each staff member who has
provided Services and the number of hours assigned to each such staff
member. Such invoice shall contain a certification by a principal member of
Contracting Party specifying that the payment requested is for Services
performed in accordance with the terms of this Agreement. Upon approval in
writing by the Contract Officer, or assigned designee, and subject to
retention pursuant to Section 8.3, City will pay Contracting Party for all items
stated thereon which are approved by City pursuant to this Agreement no
later than thirty (30) days after invoices are received by the City's Finance
Department.
2.3 Compensation for Additional Services. Additional Services
approved in advance by the Contract Officer, or assigned designee, pursuant
to Section 1.7 of this Agreement shall be paid for in an amount agreed to in
writing by both City and Contracting Party in advance of the Additional
Services being rendered by Contracting Party. Any compensation for
Additional Services amounting to five percent (5%) or less of the Contract
Sum may be approved by the Contract Officer, or assigned designee. Any
greater amount of compensation for Additional Services must be approved by
the La Quinta City Council, the City Manager, or Department Director,
depending upon City laws, regulations, rules and procedures concerning public
contracting. Under no circumstances shall Contracting Party receive
compensation for any Additional Services unless prior written approval for the
Additional Services is obtained from the Contract Officer, or assigned
designee, pursuant to Section 1.7 of this Agreement.
3. PERFORMANCE SCHEDULE.
3.1 Time of Essence. Time is of the essence in the performance of
this Agreement. If the Services not completed in accordance with the
Schedule of Performance, as set forth in Section 3.2 and "Exhibit C", it is
understood that the City will suffer damage.
_4_ 172
3.2 Schedule of Performance. All Services rendered pursuant to this
Agreement shall be performed diligently and within the time period
established in "Exhibit C" (the "Schedule of Performance"). Extensions to the
time period specified in the Schedule of Performance may be approved in
writing by the Contract Officer, or assigned designee.
3.3 Force Majeure. The time period specified in the Schedule of
Performance for performance of the Services rendered pursuant to this
Agreement shall be extended because of any delays due to unforeseeable
causes beyond the control and without the fault or negligence of Contracting
Party, including, but not restricted to, acts of God or of the public enemy,
fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes,
freight embargoes, acts of any governmental agency other than City, and
unusually severe weather, if Contracting Party shall within ten (10) days of
the commencement of such delay notify the Contract Officer, or assigned
designee, in writing of the causes of the delay. The Contract Officer, or
assigned designee, shall ascertain the facts and the extent of delay, and
extend the time for performing the Services for the period of the forced delay
when and if in the Contract Officer's judgment such delay is justified, and the
Contract Officer's determination, or assigned designee, shall be final and
conclusive upon the parties to this Agreement. Extensions to time period in
the Schedule of Performance which are determined by the Contract Officer, or
assigned designee, to be justified pursuant to this Section shall not entitle
the Contracting Party to additional compensation in excess of the Contract
Sum.
3.4 Term. Unless earlier terminated in accordance with the provisions
in Article 8.0 of this Agreement, the term of this agreement shall commence
on November 1, 2022, and terminate on June 30, 2027 ("Initial Term").
4. COORDINATION OF WORK.
4.1 Representative of Contracting Party. The following principals of
Contracting Party ("Principals") are hereby designated as being the principals
and representatives of Contracting Party authorized to act in its behalf with
respect to the Services specified herein and make all decisions in connection
therewith:
(a) Name: Craig Huff, Chief Information and Security Officer
Tel No: 805-547-9000
E-mail: chuff@rinconconsultants.com
(b) Name: Jon Montgomery, GIS Manager
Tel No: 805-947-4833
Email: jmontgomery@rinconconsultants.com
-5- 173
It is expressly understood that the experience, knowledge, capability,
and reputation of the foregoing Principals were a substantial inducement for
City to enter into this Agreement. Therefore, the foregoing Principals shall be
responsible during the term of this Agreement for directing all activities of
Contracting Party and devoting sufficient time to personally supervise the
Services hereunder. For purposes of this Agreement, the foregoing Principals
may not be changed by Contracting Party and no other personnel may be
assigned to perform the Services required hereunder without the express
written approval of City.
4.2 Contract Officer. The "Contract Officer", otherwise known as
Gilbert Villalpando, Director, City Manager's Office or assigned designee
may be designated in writing by the City Manager of the City. It shall be
Contracting Party's responsibility to assure that the Contract Officer, or
assigned designee, is kept informed of the progress of the performance of
the Services, and Contracting Party shall refer any decisions, that must be
made by City to the Contract Officer, or assigned designee. Unless
otherwise specified herein, any approval of City required hereunder shall mean
the approval of the Contract Officer, or assigned designee. The Contract
Officer, or assigned designee, shall have authority to sign all documents on
behalf of City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignment. The
experience, knowledge, capability, and reputation of Contracting Party, its
principals, and its employees were a substantial inducement for City to enter
into this Agreement. Except as set forth in this Agreement, Contracting Party
shall not contract or subcontract with any other entity to perform in whole or
in part the Services required hereunder without the express written approval
of City. In addition, neither this Agreement nor any interest herein may be
transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or
by operation of law, without the prior written approval of City. Transfers
restricted hereunder shall include the transfer to any person or group of
persons acting in concert of more than twenty five percent (25%) of the
present ownership and/or control of Contracting Party, taking all transfers into
account on a cumulative basis. Any attempted or purported assignment or
contracting or subcontracting by Contracting Party without City's express
written approval shall be null, void, and of no effect. No approved transfer
shall release Contracting Party of any liability hereunder without the express
consent of City.
4.4 Independent Contractor. Neither City nor any of its employees
shall have any control over the manner, mode, or means by which Contracting
Party, its agents, or its employees, perform the Services required herein,
except as otherwise set forth herein. City shall have no voice in the selection,
_6_ 174
discharge, supervision, or control of Contracting Party's employees, servants,
representatives, or agents, or in fixing their number or hours of service.
Contracting Party shall perform all Services required herein as an independent
contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role.
Contracting Party shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City. City shall not
in any way or for any purpose become or be deemed to be a partner of
Contracting Party in its business or otherwise or a joint venture or a member
of any joint enterprise with Contracting Party. Contracting Party shall have
no power to incur any debt, obligation, or liability on behalf of City.
Contracting Party shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City. Except for
the Contract Sum paid to Contracting Party as provided in this Agreement,
City shall not pay salaries, wages, or other compensation to Contracting Party
for performing the Services hereunder for City. City shall not be liable for
compensation or indemnification to Contracting Party for injury or sickness
arising out of performing the Services hereunder. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the
contrary, Contracting Party and any of its employees, agents, and
subcontractors providing services under this Agreement shall not qualify for
or become entitled to any compensation, benefit, or any incident of
employment by City, including but not limited to eligibility to enroll in the
California Public Employees Retirement System ("PERS") as an employee of
City and entitlement to any contribution to be paid by City for employer
contributions and/or employee contributions for PERS benefits. Contracting
Party agrees to pay all required taxes on amounts paid to Contracting Party
under this Agreement, and to indemnify and hold City harmless from any and
all taxes, assessments, penalties, and interest asserted against City by reason
of the independent contractor relationship created by this Agreement.
Contracting Party shall fully comply with the workers' compensation laws
regarding Contracting Party and Contracting Party's employees. Contracting
Party further agrees to indemnify and hold City harmless from any failure of
Contracting Party to comply with applicable workers' compensation laws. City
shall have the right to offset against the amount of any payment due to
Contracting Party under this Agreement any amount due to City from
Contracting Party as a result of Contracting Party's failure to promptly pay to
City any reimbursement or indemnification arising under this Section.
4.5 Identity of Persons Performing Work. Contracting Party
represents that it employs or will employ at its own expense all personnel
required for the satisfactory performance of any and all of the Services set
forth herein. Contracting Party represents that the Services required herein
will be performed by Contracting Party or under its direct supervision, and
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that all personnel engaged in such work shall be fully qualified and shall be
authorized and permitted under applicable State and local law to perform such
tasks and services.
4.6 City Cooperation. City shall provide Contracting Party with any
plans, publications, reports, statistics, records, or other data or information
pertinent to the Services to be performed hereunder which are reasonably
available to Contracting Party only from or through action by City.
5. INSURANCE.
5.1 Insurance. Prior to the beginning of any Services under this
Agreement and throughout the duration of the term of this Agreement,
Contracting Party shall procure and maintain, at its sole cost and expense,
and submit concurrently with its execution of this Agreement, policies of
insurance as set forth in 'Exhibit E" (the ""Insurance Requirements") which is
incorporated herein by this reference and expressly made a part hereof.
5.2 Proof of Insurance. Contracting Party shall provide Certificate of
Insurance to Agency along with all required endorsements. Certificate of
Insurance and endorsements must be approved by Agency's Risk Manager
prior to commencement of performance.
6. INDEMNIFICATION.
6.1 Indemnification. To the fullest extent permitted by law,
Contracting Party shall indemnify, protect, defend (with counsel selected by
City), and hold harmless City and any and all of its officers, employees,
agents, and volunteers as set forth in 'Exhibit V ("Indemnification") which is
incorporated herein by this reference and expressly made a part hereof.
7. RECORDS AND REPORTS.
7.1 Reports. Contracting Party shall periodically prepare and submit
to the Contract Officer, or assigned designee, such reports concerning
Contracting Party's performance of the Services required by this Agreement
as the Contract Officer, or assigned designee, shall require. Contracting
Party hereby acknowledges that City is greatly concerned about the cost of
the Services to be performed pursuant to this Agreement. For this reason,
Contracting Party agrees that if Contracting Party becomes aware of any facts,
circumstances, techniques, or events that may or will materially increase or
decrease the cost of the Services contemplated herein or, if Contracting Party
is providing design services, the cost of the project being designed,
Contracting Party shall promptly notify the Contract Officer, or assigned
designee, of said fact, circumstance, technique, or event and the estimated
$ 176
increased or decreased cost related thereto and, if Contracting Party is
providing design services, the estimated increased or decreased cost estimate
for the project being designed.
7.2 Records. Contracting Party shall keep, and require any
subcontractors to keep, such ledgers, books of accounts, invoices, vouchers,
canceled checks, reports (including but not limited to payroll reports), studies,
or other documents relating to the disbursements charged to City and the
Services performed hereunder (the "Books and Records"), as shall be
necessary to perform the Services required by this Agreement and enable the
Contract Officer, or assigned designee, to evaluate the performance of such
Services. Any and all such Books and Records shall be maintained in
accordance with generally accepted accounting principles and shall be
complete and detailed. The Contract Officer, or assigned designee, shall
have full and free access to such Books and Records at all times during normal
business hours of City, including the right to inspect, copy, audit, and make
records and transcripts from such Books and Records. Such Books and
Records shall be maintained for a period of three (3) years following
completion of the Services hereunder, and City shall have access to such
Books and Records in the event any audit is required. In the event of
dissolution of Contracting Party's business, custody of the Books and Records
may be given to City, and access shall be provided by Contracting Party's
successor in interest. Under California Government Code Section 8546.7, if
the amount of public funds expended under this Agreement exceeds Ten
Thousand Dollars ($10,000.00), this Agreement shall be subject to the
examination and audit of the State Auditor, at the request of City or as part
of any audit of City, for a period of three (3) years after final payment under
this Agreement.
7.3 Ownership of Documents. All drawings, specifications, maps,
designs, photographs, studies, surveys, data, notes, computer files, reports,
records, documents, and other materials plans, drawings, estimates, test
data, survey results, models, renderings, and other documents or works of
authorship fixed in any tangible medium of expression, including but not
limited to, physical drawings, digital renderings, or data stored digitally,
magnetically, or in any other medium prepared or caused to be prepared by
Contracting Party, its employees, subcontractors, and agents in the
performance of this Agreement (the "'Documents and Materials") shall be the
property of City and shall be delivered to City upon request of the Contract
Officer, or assigned designee, or upon the expiration or termination of this
Agreement, and Contracting Party shall have no claim for further employment
or additional compensation as a result of the exercise by City of its full rights
of ownership use, reuse, or assignment of the Documents and Materials
hereunder. Any use, reuse or assignment of such completed Documents and
_g_ 177
Materials for other projects and/or use of uncompleted documents without
specific written authorization by Contracting Party will be at City's sole risk
and without liability to Contracting Party, and Contracting Party's guarantee
and warranties shall not extend to such use, revise, or assignment.
Contracting Party may retain copies of such Documents and Materials for its
own use. Contracting Party shall have an unrestricted right to use the
concepts embodied therein. All subcontractors shall provide for assignment
to City of any Documents and Materials prepared by them, and in the event
Contracting Party fails to secure such assignment, Contracting Party shall
indemnify City for all damages resulting therefrom.
7.4 In the event City or any person, firm, or corporation authorized
by City reuses said Documents and Materials without written verification or
adaptation by Contracting Party for the specific purpose intended and causes
to be made or makes any changes or alterations in said Documents and
Materials, City hereby releases, discharges, and exonerates Contracting Party
from liability resulting from said change. The provisions of this clause shall
survive the termination or expiration of this Agreement and shall thereafter
remain in full force and effect.
7.5 Licensing of Intellectual Property. This Agreement creates a non-
exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, rights of reproduction, and other
intellectual property embodied in the Documents and Materials. Contracting
Party shall require all subcontractors, if any, to agree in writing that City is
granted a non-exclusive and perpetual license for the Documents and
Materials the subcontractor prepares under this Agreement. Contracting Party
represents and warrants that Contracting Party has the legal right to license
any and all of the Documents and Materials. Contracting Party makes no such
representation and warranty in regard to the Documents and Materials which
were prepared by design professionals other than Contracting Party or
provided to Contracting Party by City. City shall not be limited in any way in
its use of the Documents and Materials at any time, provided that any such
use not within the purposes intended by this Agreement shall be at City's sole
risk.
7.6 Release of Documents. The Documents and Materials shall not be
released publicly without the prior written approval of the Contract Officer, or
assigned designee, or as required by law. Contracting Party shall not
disclose to any other entity or person any information regarding the activities
of City, except as required by law or as authorized by City.
7.7 Confidential or Personal Identifying Information. Contracting
Party covenants that all City data, data lists, trade secrets, documents with
personal identifying information, documents that are not public records, draft
documents, discussion notes, or other information, if any, developed or
received by Contracting Party or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Contracting Party to any
person or entity without prior written authorization by City or unless required
by law. City shall grant authorization for disclosure if required by any lawful
administrative or legal proceeding, court order, or similar directive with the
force of law. All City data, data lists, trade secrets, documents with personal
identifying information, documents that are not public records, draft
documents, discussions, or other information shall be returned to City upon
the termination or expiration of this Agreement. Contracting Party's covenant
under this section shall survive the termination or expiration of this
Agreement.
8. ENFORCEMENT OF AGREEMENT.
8.1 California Law. This Agreement shall be interpreted, construed,
and governed both as to validity and to performance of the parties in
accordance with the laws of the State of California. Legal actions concerning
any dispute, claim, or matter arising out of or in relation to this Agreement
shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such county, and Contracting
Party covenants and agrees to submit to the personal jurisdiction of such court
in the event of such action.
8.2 Disputes. In the event of any dispute arising under this
Agreement, the injured party shall notify the injuring party in writing of its
contentions by submitting a claim therefore. The injured party shall continue
performing its obligations hereunder so long as the injuring party commences
to cure such default within ten (10) days of service of such notice and
completes the cure of such default within forty-five (45) days after service of
the notice, or such longer period as may be permitted by the Contract Officer,
or assigned designee; provided that if the default is an immediate danger to
the health, safety, or general welfare, City may take such immediate action
as City deems warranted. Compliance with the provisions of this Section shall
be a condition precedent to termination of this Agreement for cause and to
any legal action, and such compliance shall not be a waiver of any party's right
to take legal action in the event that the dispute is not cured, provided that
nothing herein shall limit City's right to terminate this Agreement without
cause pursuant to this Article 8.0. During the period of time that Contracting
Party is in default, City shall hold all invoices and shall, when the default is
cured, proceed with payment on the invoices. In the alternative, City may, in
its sole discretion, elect to pay some or all of the outstanding invoices during
any period of default.
8.3 Retention of Funds. City may withhold from any monies payable
to Contracting Party sufficient funds to compensate City for any losses, costs,
liabilities, or damages it reasonably believes were suffered by City due to the
default of Contracting Party in the performance of the Services required by
this Agreement.
8.4 Waiver. No delay or omission in the exercise of any right or
remedy of a non -defaulting party on any default shall impair such right or
remedy or be construed as a waiver. City's consent or approval of any act by
Contracting Party requiring City's consent or approval shall not be deemed to
waive or render unnecessary City's consent to or approval of any subsequent
act of Contracting Party. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or
any other provision of this Agreement.
8.5 Rights and Remedies are Cumulative. Except with respect to
rights and remedies expressly declared to be exclusive in this Agreement, the
rights and remedies of the parties are cumulative and the exercise by either
party of one or more of such rights or remedies shall not preclude the exercise
by it, at the same or different times, of any other rights or remedies for the
same default or any other default by the other party.
8.6 Legal Action. In addition to any other rights or remedies, either
party may take legal action, at law or at equity, to cure, correct, or remedy
any default, to recover damages for any default, to compel specific
performance of this Agreement, to obtain declaratory or injunctive relief, or
to obtain any other remedy consistent with the purposes of this Agreement.
8.7 Termination Prior To Expiration of Term. This Section shall govern
any termination of this Agreement, except as specifically provided in the
following Section for termination for cause. City reserves the right to
terminate this Agreement at any time, with or without cause, upon thirty
(30) days' written notice to Contracting Party. Upon receipt of any notice of
termination, Contracting Party shall immediately cease all Services hereunder
except such as may be specifically approved by the Contract Officer, or
assigned designee. Contracting Party shall be entitled to compensation for
all Services rendered prior to receipt of the notice of termination and for any
Services authorized by the Contract Officer, or assigned designee, thereafter
in accordance with the Schedule of Compensation or such as may be approved
by the Contract Officer, or assigned designee, except amounts held as a
retention pursuant to this Agreement.
8.8 Termination for Default of Contracting Party. If termination is due
to the failure of Contracting Party to fulfill its obligations under this Agreement,
Contracting Party shall vacate any City -owned property which Contracting
Party is permitted to occupy hereunder and City may, after compliance with
the provisions of Section 8.2, take over the Services and prosecute the same
to completion by contract or otherwise, and Contracting Party shall be liable
to the extent that the total cost for completion of the Services required
hereunder exceeds the compensation herein stipulated (provided that City
shall use reasonable efforts to mitigate such damages), and City may withhold
any payments to Contracting Party for the purpose of setoff or partial payment
of the amounts owed City.
8.9 Attorneys' Fees. If either party to this Agreement is required to
initiate or defend or made a party to any action or proceeding in any way
connected with this Agreement, the prevailing party in such action or
proceeding, in addition to any other relief which may be granted, whether
legal or equitable, shall be entitled to reasonable attorneys' fees; provided,
however, that the attorneys' fees awarded pursuant to this Section shall not
exceed the hourly rate paid by City for legal services multiplied by the
reasonable number of hours spent by the prevailing party in the conduct of
the litigation. Attorneys' fees shall include attorneys' fees on any appeal, and
in addition a party entitled to attorneys' fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and
discovery, and all other necessary costs the court allows which are incurred in
such litigation. All such fees shall be deemed to have accrued on
commencement of such action and shall be enforceable whether or not such
action is prosecuted to judgment. The court may set such fees in the same
action or in a separate action brought for that purpose.
9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
9.1 Non -liability of City Officers and Employees. No officer, official,
employee, agent, representative, or volunteer of City shall be personally liable
to Contracting Party, or any successor in interest, in the event or any default
or breach by City or for any amount which may become due to Contracting
Party or to its successor, or for breach of any obligation of the terms of this
Agreement.
9.2 Conflict of Interest. Contracting Party covenants that neither it,
nor any officer or principal of it, has or shall acquire any interest, directly or
indirectly, which would conflict in any manner with the interests of City or
which would in any way hinder Contracting Party's performance of the
Services under this Agreement. Contracting Party further covenants that in
the performance of this Agreement, no person having any such interest shall
be employed by it as an officer, employee, agent, or subcontractor without
the express written consent of the Contract Officer, or assigned designee.
Contracting Party agrees to at all times avoid conflicts of interest or the
appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
No officer or employee of City shall have any financial interest, direct
or indirect, in this Agreement nor shall any such officer or employee
participate in any decision relating to this Agreement which effects his financial
interest or the financial interest of any corporation, partnership or association
in which he is, directly or indirectly, interested, in violation of any State statute
or regulation. Contracting Party warrants that it has not paid or given and will
not pay or give any third party any money or other consideration for obtaining
this Agreement.
9.3 Covenant against Discrimination. Contracting Party covenants
that, by and for itself, its heirs, executors, assigns, and all persons claiming
under or through them, that there shall be no discrimination against or
segregation of, any person or group of persons on account of any
impermissible classification including, but not limited to, race, color, creed,
religion, sex, marital status, sexual orientation, national origin, or ancestry in
the performance of this Agreement. Contracting Party shall take affirmative
action to ensure that applicants are employed and that employees are treated
during employment without regard to their race, color, creed, religion, sex,
marital status, sexual orientation, national origin, or ancestry.
10. MISCELLANEOUS PROVISIONS.
10.1 Notice. Any notice, demand, request, consent, approval, or
communication either party desires or is required to give the other party or
any other person shall be in writing and either served personally or sent by
prepaid, first-class mail to the address set forth below. Either party may
change its address by notifying the other party of the change of address in
writing. Notice shall be deemed communicated forty-eight (48) hours from
the time of mailing if mailed as provided in this Section.
To City:
CITY OF LA QUINTA
Attention: Gilbert Villalpando
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:
RINCON CONSULTANTS, INC.
VENDOR'S CONTACT
VENDOR'S STREET ADDRESS
VENDOR'S CITY, STATE, ZIP
10.2 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed
for or against either party by reason of the authorship of this Agreement or
any other rule of construction which might otherwise apply.
10.3 Section Headings and Subheadings. The section headings and
subheadings contained in this Agreement are included for convenience only
and shall not limit or otherwise affect the terms of this Agreement.
10.4 Counterparts. This Agreement may be executed in counterparts,
each of which shall be deemed to be an original, and such counterparts shall
constitute one and the same instrument.
10.5 Integrated Agreement. This Agreement including the exhibits
hereto is the entire, complete, and exclusive expression of the understanding
of the parties. It is understood that there are no oral agreements between
the parties hereto affecting this Agreement and this Agreement supersedes
and cancels any and all previous negotiations, arrangements, agreements,
and understandings, if any, between the parties, and none shall be used to
interpret this Agreement.
10.6 Amendment. No amendment to or modification of this Agreement
shall be valid unless made in writing and approved by Contracting Party and
by the City Council of City. The parties agree that this requirement for written
modifications cannot be waived and that any attempted waiver shall be void.
10.7 Severability. In the event that any one or more of the articles,
phrases, sentences, clauses, paragraphs, or sections contained in this
Agreement shall be declared invalid or unenforceable, such invalidity or
unenforceability shall not affect any of the remaining articles, phrases,
sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its
invalidity deprives either party of the basic benefit of their bargain or renders
this Agreement meaningless.
10.8 Unfair Business Practices Claims. In entering into this Agreement,
Contracting Party offers and agrees to assign to City all rights, title, and
interest in and to all causes of action it may have under Section 4 of the
Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2,
(commencing with Section 16700) of Part 2 of Division 7 of the Business and
Professions Code), arising from purchases of goods, services, or materials
related to this Agreement. This assignment shall be made and become
effective at the time City renders final payment to Contracting Party without
further acknowledgment of the parties.
10.9 No Third -Party Beneficiaries. With the exception of the specific
provisions set forth in this Agreement, there are no intended third -party
beneficiaries under this Agreement and no such other third parties shall have
any rights or obligations hereunder.
10.10Authority. The persons executing this Agreement on behalf of
each of the parties hereto represent and warrant that (i) such party is duly
organized and existing, (ii) they are duly authorized to execute and deliver
this Agreement on behalf of said party, (iii) by so executing this Agreement,
such party is formally bound to the provisions of this Agreement, and (iv) that
entering into this Agreement does not violate any provision of any other
Agreement to which said party is bound. This Agreement shall be binding
upon the heirs, executors, administrators, successors, and assigns of the
parties.
[SIGNATURES ON FOLLOWING PAGE]
-16- 184
IN WITNESS WHEREOF, the parties have executed this Agreement as of
the dates stated below.
CITY OF LA QUINTA,
a California Municipal Corporation
]ON McMILLEN, City Manager
City of La Quinta, California
Dated:
ATTEST:
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
RINCON CONSULTANTS INC.,
a California Corporation
CRAIG HUFF, Chief Information and
Security Officer
Dated:
EXHIBIT A
SCOPE OF SERVICES
City of La Quinta
Geographic Information System
Technical Support Services
l. r
0 Rinccn Cmultants, Inc.
Proposal
Redlands I September 5, 2022
186
i Cover Letter
September 5, 2022
Doug Kinley III, Management Analyst
City of La Quinta
78495 Calle Tampico
La Quinta, California 92253
Subject: City of La Quinta Geographic Information System (GIS) Technical Support Services
Dear Mr. Kinley
We are pleased to present this proposal for Geographic Information System (GIS) Technical Support Services
to the City of La Quinta (City) to support the City in a successful implementation of the Tyler EnerGov (EPL)
system and expanding the growth of its GIS. The services described below include a series of tasks we feel
are necessary to get the City's current GIS system established and develop a scalable solution that allows for
future growth and expansion.
Rincon Consultants, Inc. understands that the City of La Quinta (City)will be moving to a new licensing and
permitting software, Tyler's EnerGov(EPL) system, within the next fiscal year, which requires up-to-date
Geographic Information Systems (GIS) layers and a structured GIS framework to operate. We are pleased to
present this proposal for GIS Technical Support Services to the City to accommodate this technology
integration and to help improve the City's existing GIS data and services. Rincon's proposed services and
methodology described under the Firm's Background, Qualifications, and Experience section on the following
pages will provide the City with the GIS capabilities to operate the new Tyler's EnerGov (EPL) system
effectively and assist the City in transitioning to a modern GIS environment.
Rincon is an Esri Silver Network partner and holds an Esri ArcGIS Online Specialty designation. Our 17-person
team has over 80 years of collective GIS experience and includes certified GIS professionals (GISPs), Esri
certified ArcGIS Desktop Professionals, and staff with specific experience helping city agencies develop
authoritative enterprise GIS systems. Our team prides itself on being responsive, providing the right
solutions for our clients, and maintaining consistently high standards for data conversion, security,
development, collection, and organizational mapping protocols that produce clear and concise, visually
appealing analytical displays for web mapping applications, hard copy maps, and multimedia publications.
Our team has a depth of understanding and experience providing the requested services to local and regional
governments throughout California. The Rincon team has worked with over 100+ public agencies and
municipalities across California to provide professional GIS services and solutions. Through this work, we
understand the GIS needs of municipalities and have responded with GIS solutions that fit their needs,
infrastructure, and budget. Our work with the City of Rancho Mirage won an APA Best Practices award as
part of the City's General Plan Update. Of note, Rincon gathered and digitized City datasets and implemented
an internal and external web -based GIS mapping application that allows City staff to review and explore their
data independently of a GIS specialist, continuing to provide efficiencies and cost savings throughout
multiple City departments. Various members of our GIS team are currently providing or have provided similar
GIS services to the Cities of Seaside, Oxnard, Simi Valley, Colton, and Lake Elsinore.
The Rincon team prides itself on our ability to work effectively with City staff, decision -makers, and
community groups to develop and implement innovative approaches and solutions to GIS issues. When
hired, we perceive ourselves as an extension of our client's team and function with the best interests of the
client in mind. We are enthusiastic about the opportunity to work with the City and have assembled a team of
highly skilled GIS professionals uniquely suited to this contract. Our proposed Director, Craig Huff, leads the
IT and Cybersecurity direction for Rincon and oversees the management of Rincon's GIS team. Project
Managerdlon Montgomery has 10+years of experience in data management, custom mapping tool
187
development, and manages Rincon's GIS Department. His GIS experience includes working with numerous
local and regional government clients, nonprofit organizations, and private firms.
We are confident that the Rincon team will meet the needs of the City of La Quinta and look forward to the
opportunity to help the City improve its GIS capabilities. If you have any questions regarding this submittal,
please do not hesitate to contact us.
Craig Huff, Director of Information Technology and Graphic Services is authorized to bind the firm. His
contact information is provided below.
1980 Orange Tree Lane, Suite 105, Redlands, California 92374
909-253-07051 chuff@rinconconsultants.com
Rincon's main office is located in Ventura. Rincon's office in Redlands would service this project. All
information and pricing provided in the proposal is valid for at least 90 days. In addition, any individual who
will perform work for the City is free of any conflict of interest.
Thank you for considering Rincon for this assignment. Please do not hesitate to contact us if you have
questions about this proposal or need additional information.
Sincerely,
Rincon Consultants, Inc.
Jon Montgomery I GIS Manager
a montgomeryPrinconconsultants.com
Contact for Clarification
Craig Huff I Chief Information and Security Officer
chuff(@rinconconsultants.com
Authorized to contractually obligate and negotiate
on behalf of Rincon Consultants, Inc.
Table of Contents
1 Cover Letter............................................................................................................................................ 1
Firm's Background, Qualifications, and Experience................................................................................
1
a. Number of Years in Business...................................................................................................
1
b. Taxpayer Identification Number...............................................................................................
1
C. Number of Years Performing GIS Technology Services............................................................
1
d. Resumes of the Project Manager and Key Personnel Who will be Responsible for
Performance if any Agreement Results from this RFP..............................................................
1
e. Firm Ownership and if Incorporated, List the State in which the Firm is Incorporated and
theDate of Incorporation........................................................................................................13
f. If the Firm is a Subsidiary of a Parent Company, Identify the Parent Company ...........................13
g. Statement Of Qualifications....................................................................................................13
h. Project Understanding and Approach....................................................................................
14
i. Scope of Work...........................................................................................................................16
j. Implementation Plan................................................................................................................25
2 References of California Government Agencies.....................................................................................29
3 Complete Pricing List............................................................................................................................
35
FeeSchedule.......................................................................................................................................
36
4 List of Complementary Services Offered by Proposer along with Corresponding Prices ........................
38
5 Staffing and Project Organization..........................................................................................................
39
StaffOrganization................................................................................................................................
39
KeyStaff..............................................................................................................................................
39
6 Subcontracting Services.......................................................................................................................
41
7 Disclosures............................................................................................................................................42
8 Explanation of Methodology..................................................................................................................43
9 Acknowledgement of Insurance Requirements (Attachment 2)..............................................................44
10 Non -Collusion Affidavit (Attachment 3).................................................................................................46
11 Acknowledgement of Addenda (Attachment 4)......................................................................................48
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190
Firm's Background, Qualifications, and Experience
a. Number of Years in Business
Rincon has been in business for 27+years.
b. Taxpayer Identification Number
Rincon's Taxpayer Identification No. is 77-0390093.
c. Number of Years Performing GIS Technology Services
Rincon has been providing geospatial services using Geographic Information Systems (GIS)for27+years.
d. Resumes of the Project Manager and Key Personnel Who will be
Responsible for Performance if any Agreement Results from this RFP
Leading the Rincon team, Craig Huff, will serve as the Director -in -Charge. Craig has over 15 years of
experience, currently serving as Rincon's Vice President and Chief Information Security Officer and
overseeing the management of Rincon's GIS team. Jon Montgomery will serve as the Project Manager and
oversee the development of the City's GIS program. Brief biographies of our key team members are provided
in Section 5, Staffing and Project Organization. Detailed resumes for the Project Manager and key personnel
who will be responsible for performance if any agreement results from this RFP are provided on the following
pages.
191
Education
BS, Natural Resource
Planning. Minor, Geographic
Information Systems,
Humboldt State University
Craig R. Huff
Vice President - Chief Information and Security Officer
Craig Huff is a Vice President and Chief Information Security Officer at Rincon
Consultants Inc., an environmental consulting firm with 13 offices throughout the
State of California. Craig leads the IT and Cybersecurity direction for the firm as
it relates to collaboration, data security, operations, and backend architecture to
support all of Rincon's 400+ valued staff wherever they happen to find
themselves, be it in the office or in the field conducting a survey. Craig also
oversees the management of Rincon's Geographic Information System (GIS)
team and leads Rincon's Idea's Lab, an internal vetting team that makes internal
and Client driven innovations come to life. With over 15 years of experience at
Rincon, Craig has developed and configured a variety of critical tools and
processes that has allowed the firm to scale to become one of the leaders in our
industry.
Experience
GIS Director, City of Marina, On -call GIS Services
Marina, California
Craig served as the GIS Director for the City of Marina On -call GIS Services effort,
with which Rincon assisted the City of Marina with creating a base inventory of
existing GIS datasets, digitizing zoning and general plan land use layers, and
creating a web -based public parcel viewer, as part of a previous contract with
the City of Marina. Craig provided project oversight and consultation. Because
the City of Marina has limited in-house GIS resources, they requested Rincon's
on -call GIS assistance to support their GIS needs. Rincon currently assists the
City with a variety of GIS services, including but not limited to, staff
augmentation to provide on- or off -site GIS staff, GIS data development and data
conversion, integration of new systems and applications, field asset inventories,
and unmanned aerial systems surveys. Additionally, Rincon has provided the City
with ArcGIS Online setup and management, creating user access and
permissions and managing these items. To increase productivity and proper use
of the system, Rincon has and will provide training on ArcGIS software and
ArcGIS Online use for City staff.
GIS Director, City of Rancho Mirage, Housing Element
San Bernardino County, California
Craig served as the GIS Director and provided project oversight and consultation.
The Rincon team developed a Housing Element that reflects community
preferences, provides housing needs of households for all income levels, and
meets current California State requirements. Rincon provided a wide variety of
technical skills for planning and GIS to meet the requirements of the city housing
elements. Specific GIS analytics included understanding the existing conditions,
current data needs, and future needs of Rancho Mirage. Relating data from
multiple public and municipal sources, The Rincon team transformed the City's
General Plan, Regional Housing Needs Assessment, vacant land inventory, and
local hazard GIS layers into a single cohesive database for further analysis and
future use. GIS helped the planning team identify At -Risk Housing (ARH),
demographic/income trends based off parcel datasets, and Affirmative Further
Fair Housing (AFFH) needs for the City by creating multiple static graphics for the
report deliverable.
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Technical Skills
ESRI GIS Administration
Proficient in the field of GIS and its administration to relevant stakeholders. Promotes and markets the
efficiencies of GIS platform implementation and solution -based development. Ensures that programmatic or
project specific needs are matched with GIS technology integrations. Implements permissioned schemas
that protect against data exfiltration, curating sensitive content and appropriate use of data to specific
audiences.
Enterprise Application Administration
Thorough understanding of end user and security management to administer and deploy resources via
centralized application administration hubs. Proficient in tailoring security policies to ensure compliance
and eliminate data and intellectual property loss. Fluent in Microsoft 365 and SharePoint deployment,
domain administration, and secure collaboration with stakeholders. Manages the enterprise to monitor and
scale resources as needed to meet both staff and project objectives.
Firewall and Endpoint Device Management
Monitors potential cybersecurity related threats to the environment in real-time through administrative
functions on premise and in the cloud. Administers advanced cybersecurity related logs and reports based
on specific assets within the network environment.
Multifactor Authentication Administration
Monitors and administers Rincon's enterprise multifactor authentication application to end users and
applications. Reviews for suspicious activity and monitors real-time protections for fraudulent activity.
Ensures application and account validation for secure access into the Rincon environment and for tool
usage.
Security Awareness Implementation
Leads, curates, and administers cybersecurity awareness training for the organization. Reports on,
develops, and organizes user specific training needs based on results of internal testing campaigns. Directs
Rincon's internal cybersecurity team to research and inform on current cybersecurity trends and threat
mechanisms. Reviews and posts relevant content to staff, Clients, and vendors as needed.
Cyber Security Standards and Policy Development
Develops cybersecurity operating procedures based on stakeholder and program initiatives. Manages
Rincon's Service Organization Control (SOC) implementation and reporting with emphasis on data security,
availability, and confidentiality.
End User Support & Program Management
Over 15 of experience managing end user satisfaction, both with our external Clients and Rincon's internal
staff across a wide variety of products and services offered. Ensures that expectations are met whether
they be for feature implementation, data security, project deadlines, budgetary alignment, and Client
advocacy issues should they arise.
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Li
Education
MESM, University of
California, Santa Barbara
BA, Psychology, minor in
Environmental Science,
University of Wisconsin,
Madison
Jon Montgomery
GIS Manager
Jon Montgomery oversees Rincon's GIS department and specializes in data
management, custom mapping tool development, spatial analysis, and graphics
production. His expertise includes extensive ESRI software experience, field tool
equipment management, python programming, Adobe product suite software,
CAD, and open source solutions. Jon's 10 years of GIS experience include working
with regional and local government agencies, nonprofit organizations, and
private firms to provide the highest quality analysis and products.
Experience
GIS Manager, City of Marina, On -call GIS Services
Marina, California
Jon served as the GIS Manager for the City of Marina On -call GIS Services effort,
with which Rincon assisted the City of Marina with creating a base inventory of
existing GIS datasets, digitizing zoning and general plan land use layers, and
creating a web -based public parcel viewer, as part of a previous contract with
the City of Marina. Because the City of Marina has limited in-house GIS resources,
they requested Rincon's on -call GIS assistance to support their GIS needs.
Rincon currently assists the City with a variety of GIS services, including but not
limited to, staff augmentation to provide on- or off -site GIS staff, GIS data
development and data conversion, integration of new systems and applications,
field asset inventories, and unmanned aerial systems surveys. Additionally,
Rincon has provided the City with ArcGIS Online setup and management, creating
user access and permissions and managing these items. To increase
productivity and proper use of the system, Rincon has and will provide training
on ArcGIS software and ArcGIS Online use for City staff.
GIS Manager, City of Monterey Park, On -call GIS Services
Monterey Park, California
Jon served as the GIS Manager for City of Monterey Park On -Call services to the
City of Monterey Park by assessing and understand the City's current GIS needs.
Rincon created and currently manages baseline and housing element datasets
and Rincon created and helped facilitate an ArcGIS Online Portal for the City. The
main goal of the Online Portal for the City was to have full access to explore
different baseline and housing element layers. The portal provides the City with a
foundation for expanding to a Citywide GIS portal that can be used by City Staff
of various departments to look up parcel and address information and other
specific information contained in department data layers. Rincon worked with
the City to determine the ArcGIS online requirements and recommend licensing
changes to provide more utilization and access to other users in the City. These
components are hosted on Rincon's secure ArcGIS Online cloud platform and are
updated regularly to ensure the most up to date data layers are included for the
City of Monterey Park.
Senior GIS Analyst, 4Leaf, Napa & Sonoma Developer Mapping Tool
Napa & Sonoma Counties, California
Jon serves as a senior GIS analyst for the Napa & Sonoma Developer Mapping
Tool, which is an online application which allows developers to provide feedback
on whether or potential housing sites would be suitable for various types of
development.
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GIS Analyst, City of Rancho Mirage, General Plan Update
San Bernardino County
As the lead GIS analyst for this project, Jon led efforts to compile, create, and attribute dozens of datasets
for figure creation as part of the City's General Plan update. Additionally, Jon deployed a web mapping portal
through ArcGIS Online, which served as a centralized mapping and data hub for the project team. As part of
the mapping portal, Jon created interactive web maps to accompany each General Plan Figure.
Lead GIS Analyst, Southern California Edison, Del Valle Substation Project
Los Angeles and Ventura County
Jon serves as the lead GIS Analyst for this multi -county utility design and construction project. He oversees
the field data collection effort and applications deployment for a variety of survey efforts including nesting
bird surveys, vegetation and waters mapping, and cultural resource surveys. Jon is responsible for project
data management including review and QA/QC of all project data deliverables.
Lead GIS Analyst, Southern California Edison, Santa Barbara County Reliability Project
Santa Barbara and Ventura Counties
Jon served as lead GIS Analyst for this multi -year linear utility construction biological monitoring project
spanning over 30 miles. He managed the data needs for a team of dozens of field monitors, providing daily
data updates, field collection tools, and training. He created GIS and data collection workflows that helped to
streamline and increase efficiency across the project and stay on track with the multitude of weekly and
monthly deliverables. Jon managed the engineering, construction, civil design, biological, and cultural
datasets for this project, keeping all data up to date within detailed schema and metadata requirements. He
was in charge of creating all project deliverable graphics and developed customized templates to serve the
project needs including several detailed mapbooks spanning the 30 miles of the project area.
GIS Analyst, SoCalGas, Pipeline Safety Enhancement Plan, Santa Barbara
Ventura, and Los Angeles Counties
Jon served as one of the lead GIS Analyst for this ongoing program since 2016, covering dozens of project
sites across Southern California. Using Python and ModelBuilder, Jon developed several custom tools that
have streamlined project workflows, including an initial project assessment tool that highlights all
environmental concerns and hazards in a project's vicinity to help with thejump start a project's analysis.
Jon created this program's figure templates and has created figures for dozens of the program's projects
each year.
GIS Analyst, United Water Conservation District, Multiple Species Habitat Conservation Plan
Ventura County, California
Jon served as lead GIS Analyst for this project which entailed gathering and documenting data from a variety
of sources, discussing data and graphical needs with the client, and producing the dozens of figures to
accompany a reworked habitat conservation plan highlighting select species of concern.
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Education
Master of Urban and Regional
Planning, University of
California, Irvine
BA, Urban Studies, University
of California, Irvine
Certificate, Geographic
Information Systems,
Pennsylvania State University
Certifications/
Registrations
Wetland Training Institute -
Wetland Delineation
Certification
Keelie N. Rocker
Senior GIS Analyst
Keelie Rocker is a Senior GIS Analyst whose experience spans across public and
private sectors. In her 8 years in environmental consulting, she has worked on
and led permitting and GIS analysis for the state's largest mitigation banks,
private development projects, and large-scale utility projects. Recently, her
focus has been on fire hardening and vegetation management efforts for utility
companies in California.
Experience
Lead GIS Analyst, 4Leaf, Napa & Sonoma Developer Mapping Tool
Napa & Sonoma Counties, California
Keelie serves as the lead GIS Analyst for the Napa & Sonoma Developer Mapping
Tool, which is an online application which allows developers to provide feedback
on whether or potential housing sites would be suitable for various types of
development. Keelie is responsible for interfacing with the client to determine
needs, developing the application, and maintaining the source database and
online application.
Lead GIS Analyst, City of Bakersfield, General Plan/ Housing Element Update
Bakersfield, California
Keelie serves as the lead GIS Analyst for the City of Bakersfield General Plan and
Housing Element update efforts. This effort includes developing a parcel
dataset, incorporating important planning and environmental layers, to be used
as part of customized online web applications and public participatory tools to
assist in document updates and site selection.
Lead GIS Analyst, Southern California Edison, Environmental Clearance Project
Statewide, California
Keelie serves as the lead GIS Analyst for this multi -county utility clearance
project. She oversees the construction of field data collection tools and
applications, desktop review applications, custom Survey 123 forms, and
mapping of project components. Keelie created the GIS and data collection
workflows that streamline and increase efficiency across the project. She is
responsible for data management including review and QA/QC of project data
deliverables and field data.
Lead GIS Analyst/Program Lead, Southern California Edison, Small Mammal
Support
Statewide, California
Keelie serves as the lead GIS Analyst for the Small Mammal Support program for
Southern California Edison. She manages the creation of species -specific range
maps, which includes database management and review of historic data
sources. Keelie coordinates with biologists from Southern California Edison to
refine species range maps.
GIS Analyst, Southern California Gas Company, Line 247 Digs 9 and 10 Project
Santa Barbara County, California
Keelie serves as a GIS Analyst on the Line 247 Digs 9 and 10 Project for Southern
California Gas Company. She is responsible for the management and analysis of
jurisdictional delineation and vegetation survey data. Keelie uses her knowledge
of hydrologic resources to complete impact calculations and mapping for waters
permit packages.
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Previous Work Experience
Project Manager/GIS Specialist, Southern California Edison, Vegetation Management Projects
Statewide, California
Under previous employment, Keelie created and managed a large-scale database of all Southern California
Edison pole locations as part of their Vegetation Management Projects. As part of this, Keelie was
responsible for the analysis and mapping associated with submittals to the United States Forest Service, as
part of the Master Special Use Permit (MSUP). Keelie led the effort to create a master Environmentally
Sensitive Areas database for Southern California Edison to use across projects, which incorporated a
number of biological, hydrological, and administrative datasets that spanned Southern California Edison's
service territory. Additionally, Keelie participated in wetlands/waters subject matter expert meetings and
assisted with wetlands/waters desktop reviews.
Lead GIS Specialist, San Diego Gas & Electric, Cleveland National Forest Fire Hardening & Safety Project
San Diego County, California
Under previous employment, Keelie served as lead GIS Specialist on the San Diego Gas & Electric Cleveland
National Forest Powerline Replacement Project. Over the course of this multi -year and multi -phase project,
Keelie was in charge of the full spectrum of data collection tasks, client meetings to review project data and
design, and all mapping and environmental analysis associated with the project's 150-miles of wood -to -steel
conversion.
Lead GIS Specialist, San Diego Gas & Electric/Southern California Gas Company, Line 1600 PSEP
San Diego County, California
Under previous employment, Keelie served as lead GIS Specialist on San Diego Gas & Electric/ Southern
California Gas Company's Line 1600 PSEP Project.
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Education
BA Geography, University of
California, Santa Barbara
Certification
Remote Pilot Small
Unmanned Aircraft Systems,
Certificate Number: 3999188
Doug Carreiro
GIS Analyst
Doug Carreiro is a GIS Analyst and Remote Pilot with professional experience
utilizing GIS, GPS, and graphics production in industries including agriculture,
education, insurance, and environmental consulting. His expertise includes
geospatial analysis, imagery analysis, cartography, GPS data processing, Python
GIS tool scripting, graphic design, and has extensive ESRI ArcGIS and QGIS
software experience.
Experience
GIS Analyst, City of Marina, Housing Element Update
Marina, California
Doug worked with city planners to conduct an on -site inventory of the City's GIS
data which included shapefiles, geodatabases, rasters, ArcGIS Enterprise Server
data, as well as physical maps and documents. The data was then analyzed via
geometry and metadata for accuracy, completeness, and usefulness. A custom-
built interface was created utilizing ArcGIS Online Experience Builder where city
planners could view, filter, and modify the data in real time, minimizing lag time
and allowing Rincon to update the datasets quickly and efficiently.
GIS Analyst/Graphics Team Lead, Southern California Gas Company, Pipeline
Safety Enhancement Project
Statewide, California
Doug acted as Graphics Team lead overseeing GIS operations for the multitude
of projects in the PSEP program. GIS efforts include running PSEP specific data
modeling, analyzing, preparing, and organizing GIS data, creating report ready
figures, and supporting field efforts with equipment such as Trimble R1 and field
tablets utilizing ArcGIS Collector and Survey123, and desktop reviews using
ArcGIS Online.
GIS Analyst, City of Greenfield, On -Call GIS Support
Greenfield, California
Doug was responsible for providing GIS support for the City of Greenfield
California. Doug provided zoning and land use maps, development tracking maps,
presentation figures, and spatial analysis.
Program Manager/Remote Pilot, Rincon Consultants, Unmanned Aerial Vehicle
Program
Statewide, California
Doug oversees and conducts aerial mapping utilizing an Unmanned Aerial Vehicle
(UAV), or drone. The UAV program was designed to collect high -resolution,
georeferenced aerial imagery for use in project mapping and GIS projects. The
program was developed as a cost-effective way of receiving quality,
contemporary imagery for sites under a few hundred acres and away from urban
areas.
GIS Analyst, South San Luis Obispo County Sanitation District, Wastewater
Treatment Plant Redundancy Project
Oceano, California
Doug developed and manages a database of regional weather, tide, wave, and
water level measurements for this project which involves the construction and
operation of backup infrastructure at the district's wastewater treatment facility
in Ocea no. The database is used to evaluate conditions associated with flooding events that have the
potential to impact facility operations. The project is intended to provide redundancy to allow major process
units to be removed from service for maintenance without risking violation of effluent permit limits. In
support of Clean Water State Revolving Fund and United States Department of Agriculture funding pursuits
for the project, Rincon prepared technical studies compliant with CEQA-Plus and NEPA requirements.
Technical studies include an Environmental Report for Categorical Exclusion, a Federal Clean Air Act
Conformity Analysis, a Cultural Resources Assessment, and a Biological Evaluation. Rincon is currently
conducting Coastal Hazards Monitoring and Reporting as required by the project's Coastal Development
Permit for the construction and installation of the new redundancy infrastructure and other improvements
to the District's Wastewater Treatment Plant.
GIS Analyst, City of West Covina, West Covina City General Plan
West Covina, California
Doug worked on the Citywide General Plan Update. He used Spatial analysis to create noise impact contours
of major roads and transportation infrastructure. He also prepared maps for the CNDDB, Critical Habitat, and
vegetation community analysis using data gathered from various sources.
GIS Analyst, MNS Engineers, Inc., Laguna Lake Dredging Project
San Luis Obispo, California
Doug served as a GIS analyst for this project to dredge lake within a park in San Luis Obispo. He prepared,
corrected, and utilized Trimble GPS data for use in spatial analysis. He also georeferenced, digitized, and
converted data from various sources and formats to conduct spatial analysis for a multitude of project
reports.
GIS Analyst, Tetra Tech, Inc., Templeton-Atascadero Connector Project
Atascadero, California
Doug served as a GIS analyst for this project involved construction of as multi -use pathway between
Templeton and Atascadero. He created USACE/CDFW Jurisdictional Delineation calculations and graphic
production. He also conducted temporary and permanent vegetation impact analysis using CAD and field
survey data.
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Education
BA, Environmental Business,
minor in Spatial Analysis and
GIS, University of Redlands
Max Antono
GIS Analyst
Max is an analytical and detail -oriented GIS Analyst with 2+ years of experience
within the A/E/C industry. He has a proven ability to combine strong cartography
and organizational skills to make informed decisions regarding land utilization
through spatial data analysis. Max is well -versed in using a multitude of ArcGIS
products such as ArcGIS Pro and ArcGIS Online, as well as other software
systems. Recently, his focus has been on housing element and general plan
update efforts for various cities and counties in California.
Experience
GIS Analyst, City of Bakersfield, General Plan/ Housing Element Update
Bakersfield, California
Max serves as a GIS Analyst for the City of Bakersfield General Plan and Housing
Element update efforts. This effort includes developing a parcel dataset and
creating and customizing important critical planning and environmental GIS
layers. These GIS layers are used as part of customized online web applications
and public participatory tools to assist in document updates and site selection.
GIS Analyst, City of West Hollywood, Housing Element Update
West Hollywood, California
Max serves as a GIS Analyst for the City of West Hollywood Housing Element
update efforts. This effort includes developing a parcel dataset, assisting Rincon
planners in the site selection analysis for potential unit development, and
creating customized online web applications and public participatory tools.
GIS Analyst, Kern County, RHNA GIS Portal
Kern County, California
Max serves as a GIS Analyst for the Kern County RHNA Housing Allocation GIS
Portal effort. Development of this GIS portal includes the ability to review critical
information and various GIS datasets that contribute to the decisions behind
RHNA unit allocation. The GIS portal allows users to explore specific parcels
within a city and evaluate the potential number of units each parcel could
support.
GIS Analyst, Southern California Edison, Environmental Clearance Project
Statewide, California
Max serves as the GIS Analyst for a utility clearance project with Southern
California Edison. He assists in the construction of field data collection tools and
applications, desktop review applications, and mapping of project components.
Max assists in the preparation of GIS and data collection workflows that
streamline and increase efficiency across the project.
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Previous Work Experience
GIS Analyst, Coachella Valley Association of Governments, CVAG Traffic Signal Synchronization Program
Phasell
Coachella Valley, California
Under previous employment, Max worked with the Lead Environmental Planner to perform GIS due diligence
regarding potential project impacts regarding Farmland, FEMA Flood Zones, Hazardous Materials, and Tribal
Land. He utilized ArcGIS Collector to collect field data on 20 traffic corridors and 128 intersections
throughout the Coachella Valley regarding potential ground disturbing impacts. In addition, Max designed a
custom geodatabase on ArcGIS Pro to effectively manage large amounts of field data in order to create high
quality graphics and project deliverables for inclusion within the final environmental impact report.
GIS Analyst, City of National City, Amortization of Westside Specific Plan
National City, California
Under previous employment, Max reviewed 125 parcels for neighborhood impacts and business operations
related to the Westside Specific Plan area using buffers, spatial overlays, and distance calculations. He
utilized ArcGIS Survey123 to accurately collect field data to upload to a custom geodatabase on ArcGIS Pro
and created web maps on ArcGIS Online with to share and visualize potential impacts with City staff. Mr.
Antono coordinated directly with City staff to present a finalized ranking of properties for their consideration
for Amortization.
GIS Analyst, Imperial County, Glamis Specific Plan
Imperial County, California
Under previous employment, Max worked with the Lead Environmental Planner to perform preliminary GIS
due diligence regarding Hazardous Materials, Biological Resources, and Hydrology related to the proposed
Glamis Specific Plan. He collaborated closely with engineering department to convert AutoCAD files into GIS
format to create high quality graphics for the client and managed and produced varying physical site plans
for the project team.
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Education
BS, Geographic Information
Systems, Oregon State
University
Katherine Castanon
GIS Analyst
Katherine is an analytical and detail -oriented GIS Analyst with 2+years of
experience utilizing Esri and Adobe software in a professional and academic
setting. Her current duties at Rincon include spatial analysis, graphic design, and
cartography. She has a proven ability to combine strong cartography and
organization skills to make informed decisions regarding land utilization through
spatial data analysis.
Experience
GIS Analyst, City of Berkeley, Housing Element
Berkeley, California
Katherine assists in providing graphics for the Housing Element. She works
closely with Rincon planners and provides calculations using various datasets.
She reviews the quality of source material provided by the client and confirms
the resolution is sufficient for use. She currently assists with any figure of filing
updates on the project.
GIS Analyst, City of Moraga, General Plan EIR
Moraga, California
Katherine assists in providing graphics for the General Plan EIR. She works
closely with Rincon planners for land use calculations and graphics to ensure
quality and consistency. She reviews the quality of source material provided by
the client and confirms the resolution is sufficient for use. She is currently
responsible for any figure of filing updates on the project.
GIS Analyst, City of Orinda, Downtown Precise Plan EIR
Orinda, California
Katherine assists in providing graphics for the Downtown Precise Plan EIR. She
uses a variety of techniques in Adobe Illustrator to convert multiple site plan
documents into Rincon specific figures. She works closely with Rincon planners
for land use calculations and graphics to ensure quality and consistency. She is
currently responsible for any figure of filing updates on the project.
Previous Project Experience
GIS Analyst, Multiple Cities, ARCGIS Online Organizations
San Joaquin Valley, California
Under previous employment, Katherine previously managed ArcGIS Online
Organizations for five cities in California's San Joaquin Valley and supported the
cities in their land use planning and public works operations. She collaborated
closely with the engineering department to convert AutoCAD files into GIS
format to create high quality graphics for the client. She was responsible for
maintaining and updating reference data used in graphics.
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e. Firm Ownership and if Incorporated, List the State in which the Firm is
Incorporated and the Date of Incorporation
Rincon Consultants, Inc. is a California "S" Corporation. It was incorporated on December 5, 1994.
f. If the Firm is a Subsidiary of a Parent Company, Identify the Parent
Company
Rincon is not a subsidiary of a parent company.
g. Statement Of Qualifications
Rincon Consultants, Inc. is a multi -disciplinary environmental science, planning, and engineering consulting
firm that provides quality professional services to government and industry. Our principal service is to
provide environmental support and scientific research to create and sustain innovative solutions to natural
resource, sustainability, and environmental impacts. Rincon prides itself on the considerable depth of its
staff, which includes certified GIS professionals, urban planners, environmental scientists and engineers,
accredited LEED professionals, noise and air quality experts, geologists, biologists, and cultural and
historical resource specialists. Our approach to every project is centered upon the design and development
of innovative solutions that respond to our clients'specific needs in a cost-effective manner.
Rincon has been providing GIS services since 1994. Decades of experience provides us with a unique
perspective on the GIS process and allows us to apply that knowledge and experience to every project we
undertake. Rincon is an Esri Silver Network partner and holds an Esri ArcGIS Online Specialty designation.
Our 17-person GIS team has over 80 years of collective GIS experience and includes certified GIS
professionals (GISPs), Esri certified ArcGIS Desktop Professionals, staff with specific experience in GIS
modeling and network analysis, and staff with specific experience helping city agencies develop
authoritative enterprise GIS systems. The Rincon team has worked with over 100+ public agencies and
municipalities across California to provide professional GIS consulting, services, and solutions. Through this
work we understand the GIS needs of municipalities and have responded with GIS solutions that fit their
needs, infrastructure, and budget.
As part of the City of Rancho Mirage's General Plan Update, Rincon gathered and digitized City datasets and
implemented an internal and external web -based GIS mapping application that allows city staff to review and
explore their data, which continues to provide efficiencies and cost savings throughout multiple City
departments. Rincon's work for the City of Rancho Mirage won an APA Best Practices award.
Rincon has also provided similar GIS services to the cities of Colton, Lake Elsinore, Simi Valley, Oxnard, and
Seaside in the form of GIS system set up, on -call GIS services, adjunct staffing, database development, and
custom web application development.
When hired, we will act as an extension of the City of La Quinta team to develop the City's GIS program and
educate staff on best practices. By managing this project with a focus on three primary objectives -
economic efficiency, technical excellence, and sustainable approach - we can provide superior service that
efficiently and effectively meets the needs of the City.
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h. Project Understanding and Approach
Project Understanding
We understand that the City has recently procured an upgrade from its current licensing and permitting
software to Tyler's EnerGov(EPL) permitting system, which is anticipated to take place around August 2023.
The City's existing current permitting software, TRAKiT, is not user friendly for residents or staff and does
not allow for GIS integration. Tyler's EnerGov(EPL) system integrates Esri's ArcGIS platform within its
software design, allowing users to automate and centrally connect critical processes which include licensing
and regulatory, permitting and land management, asset management, citizen requests, and response
functions. Goals of the Tyler system integration include creating a user-friendly experience for residents and
businesses who wish to obtain information on parcels, potential project or upgrade costs, and the ability to
integrate online mapping tools for easy communication. These goals share many of the same objectives
which the Rincon team has envisioned regarding the implementation strategy and framework design for the
City of La Quinta's enterprise GIS.
Based on our team's previous history with the City of La Quinta and subsequent conversations with Mr. Kinley
and Mr. Villalpando, we understand that the City is currently planning for both a successful GIS EnerGov EPL
integration and an expansion of GIS capabilities within the City. To support this, high -priority GIS data such
as parcel, zoning, and general plan layers will need to be developed before full implementation of the EPL
system. The tasks outlined in Section I, Scope of Work, and Section 4, Additional Services below will allow
the City to concurrently upgrade its GIS to successfully implement the EPL system and provide additional GIS
related utility outside of the EPL environment so that City staff can conduct independent GIS data queries,
spatial analysis, collaboration, and outreach. Additionally, the Rincon team will develop a centralized GIS
resource portal and web application enable the sharing of data with a variety of stakeholders.
Rincon plans to accomplish this by creating a detailed scope of work for the City of La Quinta's GIS needs.
Through the scope of work, Rincon proposes developing a foundation for the City's GIS program to centralize
important GIS layers to a new shared network location, a training curriculum on effective use of the GIS
platform, the creation of high priority GIS data layers, enhancement of the City's existing ArcGIS Online
services, development of a GIS reference "knowledge bank", initiation and facilitation of quarterly GIS
stakeholder meetings, and to establish data sharing protocols and collaboration with local and partner
agencies.
Project Management Approach
The consistent and effective application of robust quality assurance/quality control (QA/QC) procedures is
central to successful project/program delivery. The following sections discuss the primary principles and
practices Rincon routinely implements to ensure that our contractual obligations to the client are met; our
work is conducted in a safe, secure, efficient, and defensible manner; and that the final product of our
efforts satisfy the needs of the City, both on time and within budget. These objectives will allow Rincon to
provide the City with consistent, technically sound, and sustainable solutions for all of its GIS needs.
Project Management
We believe that project management is an integral part of a project's success. We communicate with the
client staff throughout the course of the project and provide any technical assistance as needed. This
provides us with consistent control of program costs, schedule, staffing, technical performance,
deliverables, and subcontractors. Our program management and control systems ensure that the quality of
the work conducted meets or exceeds all our client's contract requirements. The Rincon Project Manager will
be the primary point of contact for the City and oversee the Rincon team to ensure consistency in project
implementation and effective communication with City staff and other stakeholders, as appropriate.
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Technical Direction and Control
In every project Rincon performs, we endeavor to provide our client with a high -quality product that meets or
exceeds expectations, and for which all applicable professional standards and regulatory requirements are
met. To meet this quality standard, QA/QC procedures are developed for each project at the planning stage,
outlining the management techniques to be used. Consistency in project implementation can provide the
City with a level of confidence that the same quality and rigor of analysis will be delivered on each deliverable
regardless of the scope or technical complexity.
Communication and Documentation Procedures
We understand that clear, concise, and thorough communication among team members is a critical
component in the successful implementation of every project. Rincon's project management
communication procedures are designed to accomplish the following objectives:
• Specify the formal communication and documentation procedures to be used by the team
• Institute a uniform method of recording actions and maintaining reference files
• Assure appropriate data flow to and between team members
The project manager is responsible for coordinating internal communication among the in-house team, as
well as with the client. To facilitate coordination and communication among staff members, we will
assemble as -needed planning and coordination meetings/teleconferences using an agenda developed and
circulated in advance. The project manager will convene these meetings to review work -in -progress, plans,
and schedules, and to ensure effective communication among the project team and with the client. The
objective of these meetings is to ensure that communication —internal and external —is clear and consistent.
As necessary or appropriate, formal letters are drafted to document matters such as significant project
milestones or changes in the schedule or cost.
Cost and Schedule Control
Rincon achieves cost, schedule, and resource control through the following three -step process: cost and
schedule baselines are established; actual cost and schedule data are available real time through the Ajera
software platform; deviations in cost or schedule performance are discussed internally, and if necessary,
with City staff and corrective actions are taken. Rincon uses Deltek Ajera°, a project -based accounting
system that controls all aspects of project management and accounting with real-time project information.
It gives managers access to review budgets and expenses, track both monetary and labor resources, and see
a snapshot of a project in real time. Ajera allows the creation of budgets and schedules to a level of
complexity commensurate with the project and its budget. The software provides a graphic Progress Report
that shows the relationship between the contract amount, time spent, expenses, and project percent
complete that, when compared against the project timeline, allows the project manager to rapidly determine
if the project is on time and on budget.
Problem Anticipation and Management
Rincon strives to implement all our projects in a smooth, measured and uninterrupted manner. However,
despite the best planning efforts, problems sometimes develop. Problems may range from small
inconveniences to issues of major importance. The best way to avoid problems is to be mindful of conditions
that may lead to up to or indicate development of a problematic situation, so that adequate adjustments may
be made in advance of experiencing difficulties. All our program and project managers have extensive
experience and have encountered and overcome project challenges before. Most problems develop in
response to conditions that differ from what was initially arranged or planned. With this in mind, one may
anticipate and mitigate most problems before they occur through the conscious and active practice process
of change management. The concept of change management is not new, but until recently has been
implemented more on an organization -wide level. Bringing awareness of change management into a task or
project has great benefits in efficiently and effectively adjusting work practices to accommodate and plan
responses to changes, and ideally avoid problems altogether.
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L Scope of Work
Rincon Consultants has provided similar services to many
municipalities throughout California and is an Esri Silver
Network Partner with a specialization in ArcGIS Online
solutions. Our team prides itself on being responsive and
providing the right solutions for our clients. Our philosophy is to
work closely with our clients to provide high quality professional
services at competitive rates and we welcome this opportunity
to further discuss your consulting needs.
ArcGIS Onli e
Specialty
With this in mind, Rincon Consultants is proposing to offer a suite of GIS services to the City consisting of
several tasks that are outlined further below.
At Rincon, we utilize a cloud -based GIS framework for data management and applications QA/QC, analysis,
mapping, and reporting. This system integrates ArcGIS Online web maps and field data collection
applications with management views, dashboards, and reporting tools to provide streamlined workflows for
our clients. Rincon also has extensive experience managing large, complex datasets for municipalities,
agencies, private entities, and utilities throughout the state. We maintain our data in line with industry -
accepted metadata and quality standards and always provide our clients with data packages that are
Correct, Clean and Complete. Because we work with a variety of public and private entities, we understand
the importance of maintaining the integrity and security of our GIS data.
Our GIS team has experience in advanced data creation, data management, geodatabase design, GIS server
deployment, GIS modeling, and custom application development. We are well versed in SQL Server,
permitting, planning, and asset management system integrations, and document management. As Rincon
continues to strive to be an innovator and differentiator within our industry, our team has been able to utilize
the power of GIS analytical models and scripting to automate complex GIS data analyses and repetitive data
management processes, thereby allowing our clients to make decisions faster and more efficiently.
Recently, many of Rincon's clients have enjoyed using interactive web portals to bring their projects to life.
By bringing together GIS data in addition to text, photos, and interactive widgets, our team can build a
custom GIS environment that enhances the user experience for public outreach, planning, or internal project
communication. Whether it's building custom web applications to display critical data or designing the
framework for data management, Rincon excels at helping our clients visualize their data and solve problems
efficiently.
Task i GIS Program Development
Rincon proposes developing a foundation for the City's GIS program to centralize important GIS layers to a
new shared network location, a training curriculum on effective use of the GIS platform, the creation of high
priority GIS data layers, enhancement of the City's existing ArcGIS Online services, development of a GIS
reference "knowledge bank", initiation and facilitation of quarterly GIS stakeholder meetings, and to
establish data sharing protocols and collaboration with local and partner agencies. These tasks will occur
concurrently with the implementation of Tyler's EnerGov EPL system and involve close coordination to
ensure data is compatible with the EnerGov system. Rincon plans to accomplish these goals and suggest
additional ways to assist the City in developing a GIS program that will exceed expectations.
Task 1.1 Needs Assessment
The first step in the development of any GIS system is a needs assessment that includes a comprehensive
review of the City's current systems and data with respect to the City s desired outcome. As part of a needs
assessment, Rincon will meet with the City of La Quinta to discuss the City's vision for a comprehensive GIS
system. We would then interview department staff, review the City's current hardcopy and digital assets
(spatial data, tables, hardcopy maps, as -built drawings, etc.), as well as the City's use of software such as
GoRequest and proposed use of Tyler's EnerGov(EPL) system. Rincon would also review the existing
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business processes and workflows for activities including permit management, code enforcement,
document management, and opportunities for outside agency collaboration and data sharing
The aim of the needs assessment is to identify key assets, people, systems, and processes that are currently
in place and discover opportunities for GIS to help create more efficient workflows, enhanced information
delivery, and better decision -making processes. The assessment also identifies gaps that exist between the
City's current and desired state and what is needed to address those gaps to create a successful outcome.
The needs assessment process culminates with a report that reviews the relevant information discovered,
describes the opportunities for GIS integration, outlines what systems, data, and integrations will be needed,
and provides a set of recommendations for the development of an enterprise GIS system.
Rincon staff have experience conducting and participating in GIS needs assessments for both small and
large municipalities, including the City of Lake Elsinore, CA; City of Colton, CA.; and the City of Sacramento,
CA.
Shortly following the kick-off meeting, Rincon will arrange a series of meetings to conduct research and
interviews with designated staff from the following departments or teams:
• Public Works
o Planning & Development
o Engineering
o Maintenance and
Operations
• Recreation/Community
Services
• Building Division
• Police
• Fire
• Code Enforcement
• Emergency Management
• City Manager
• Information Technology
The goal of these meetings is to ascertain the types of activities each department performs, existing
processes and workflows, available resources, and the work products each department produces. This
knowledge will help us understand the City's current environment, detect constraints or inefficiencies with
current business processes, and identify potential opportunities for efficiencies to enhance the City's GIS.
Rincon will conduct an initial meeting and then distribute a survey to gather further feedback from the
interviewed City departments. Rincon will then follow-up the survey with a second meeting where we review
feedback from the surveys and refine the needs, constraints, and opportunities expressed in the initial round
of interviews and follow-up surveys. Rincon will also schedule quarterly GIS stakeholder meetings to ensure
that the system exceeds the City's needs and desires.
As part of the needs assessment, Rincon will work with the City to define important reference datasets, such
as Riverside County's General Plan, Land Use, Zoning, and the City's parcel data. Rincon will also work with
the City to suggest other high priority layers to be incorporated into the GIS environment and GIS data
attribution which will add additional value for future analysis. Rincon will also coordinate with City staff
involved in the Tyler EnerGov (EPL) system integration to ensure that all data is structured properly for
successful integration and eliminate data redundancy.
The results of our meetings and surveys will be developed into a memo to the City that provides a summary
of identified requirements, constraints, and opportunities, along with recommendations for tasks needed to
move forward.
Task 1.2 GIS System Implementation Plan
Where the needs assessment process provides the roadmap for the development of an enterprise GIS, the
GIS System Implementation Plan provides the directions. The plan specifies the steps that need to be taken
to develop an enterprise GIS system given the City's current system and desired endpoint. The plan includes
a discussion of topics, such as:
• User Requirements
• System Design
• Required hardware and software
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• Integration with Tyler EnerGOV(EPL) system
• Departments and Users needing access to the system
• Licensing, security, and user access levels
• What methods users will use to access the system
• Core datasets that need to be developed or converted for inclusion in the GIS system
• How the GIS system should integrate with other permitting and tracking software used by the City
• How the GIS data will be regularly updated
• How often the GIS data will be updated
• How data will be reviewed for quality
• How errors will be resolved
Following development and approval of a GIS System implementation plan, the City would move to the
implementation phase. Most implementations begin with a pilot project in which the GIS system is
developed, data converted and integrated, and one or more applications are configured for use by a small
group of staff to test the requirements assumptions, data, database and integrations. The City's Tyler
EnerGov (EPL)team will be involved in this process to validate Rincon's approach and ensure no data
redundancy or structure changes are needed down the line. Changes to the GIS components are made based
on the feedback by the pilot test users and full implementation follows in which more data is converted and
integrated into the system and more applications are configured and rolled out to a broader assemblage of
departments and staff.
Full implementation can happen in one large and lengthy process in which the GIS is pilot tested and then
fully rolled out to the entire City at once, or implementation can occur as an iterative process in which data is
converted, integrated and applications are rolled out to smaller groups of staff on an on -going basis, often
by staff sharing a particular business process, or one department at a time.
Task 1.3 Base Dataset Development
Developing a Citywide GIS starts with establishing processes to ensure that the City's core base map data
sets are kept up to date. Base map datasets are the foundation a successful GIS as other layers are
developed from them, and they are used by all departments. These include:
• Parcels
• Addresses
• Streets
These layers also form the basis for the refinement of other datasets such as general plan, zoning, permits,
licenses and other layers that depend on boundary information. They need regular maintenance to remain
current as new developments are approved. This is often done by converting or digitizing as -built project
maps to add new parcels, centerlines and utility information. Additionally, data from both Tyler's EnerGov
(EPL) system can be integrated.
Subsequent to the Needs Assessment, Rincon will work with the City to update and develop processes for
managing these core datasets moving forward. What follows is a description of options the City should
consider in approaching the management of core base map data.
Parcels
With respect to Parcel data, there are two approaches:
• The City can rely on County parcel data and develop processes to ensure the City's parcel data is
regularly updated from County sources. While conceptually simple, the City must wait for new
developments to be added to the County parcel data which can complicate permit management as
constituents seek permits for parcels the City does not yet have in its GIS.
• The City can maintain its own parcel data. This provides the City with more control over its parcel data,
as the City can add the lots from new developments to its own parcel layer to ensure the lot lines remain
current. To be manageable, this process requires:
o Training staff to regularly edit the parcel layer to incorporate new lots and revise the layer once the
county assigns parcel numbers.
o Adopting digital submission requirements for permits in which developers would be required to
submit plans in CAD and/or GIS formats to facilitate adding new lots to the City parcel layer. The
requirements should also include CAD and GIS standards to ensure submitted data can be easily
incorporated into the City parcel layer.
Regardless of the approach the City prefers, Rincon will work with the City to develop processes and
templates for managing the City parcel data. Rincon advises the City to coordinate updates with Riverside
County.
Addresses
Because addresses are assigned by City governments, we recommend the City develop a process to manage
addresses in the City GIS so that the address layer is always current. This facilitates linking to permit
management systems. It will also facilitate delivery of new addresses to the County to be incorporated in the
County's address layer.
There are a variety of methods for easily managing an address layer that Rincon can work with the City to
establish and train City staff to use.
Streets
Management of Street data can be done with the same two approaches as parcel data.
• The City can rely on county street data and develop a process to regularly update the GIS from county
sources.
• Alternatively, because street names are also assigned by City governments, the City could choose to
manage its own street layer entirely and add new streets when adding new developments.
As with parcels, regardless of the approach the City prefers, Rincon will work with the City to develop
processes and templates for managing the City streets.
Rincon staff have experience implementing Esri's Local Government Information Model (LGIM)and
consulting on workflows to develop and maintain parcel data through as -built data conversions. We also
have experience helping municipalities with developing address layers and implementing GIS-based
address management solutions.
The City's GIS should also include critical utility infrastructure layers: networked datasets such as water
distribution systems, wastewater collection systems, fire hydrants, utilities, and more.
Rincon staff have experience helping agencies map utility above -ground utility infrastructure and
experience working with utility data models and application templates for stormwater management and
NPDES reporting needs.
Additionally, these base data layers will be formatted to adhere to standards and structure set forth by Tyler
Technologies, to eliminate the need for restructuring down the road when integrated.
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Task 1.4 Department Specific Data
With the processes for managing the City's core base map data in place, our attention can focus on
developing and/or updating data that specifically benefits one or more departments. These datasets are
often derived from parcel boundaries or street lines, which is why establishing the core base map data first
is important.
Which datasets to address and in what order for integration into the EPL system is determined during the
Needs Assessment. The general rule of thumb is to start developing or updating the datasets that benefit
the most departments and work towards developing and updating datasets that are more specific to a single
department. In this case, datasets that will require integration into the Tyler EnerGov EPL system will be
prioritized, including the required information and data structure. The priorities are determined during the
needs assessment process.
For this task, Rincon will work with the City to develop and/or update departmental datasets as needed and
incorporate them into the City's GIS. Rincon can also develop update processes and train City staff to update
departmental datasets.
Task 1.5 Integration of Tyler's EnerGov (EPL) system and Esri's ArcGIS platform
Rincon understands that the City has recently procured an upgrade from its current licensing and permitting
software to Tyler's EnerGov(EPL) system that is anticipated to take place around August 2023.Tyler's
EnerGov systems integrates Esri's ArcGIS platform within its software design, allowing users to automate
and centrally connect critical processes, including licensing and regulatory, permitting and land
management, asset management, citizen request and response functions. Goals of this integration include
reducing the need for redundant data input, reducing the reliance on staff to provide information to the
public, GIS integration, and increasing the availability of data and information online.
For this task, Rincon will work with the City to implement the ESRI-enabled software, Permitting and
Licensing, which is included in Tyler's EnerGov(EPL)system. The Licensing and Permitting system have
built-in applications that harness the power of GIS with multiple tools that utilize the foundations of spatial
data.
GIS data is a core part of the Tyler EnerGov(EPL) software. Rincon will provide the gap knowledge between
the city, Tyler's EnerGov(EPL) system, and GIS to ensure that the data collected is the most optimal
workflow for the city. Rincon will ensure the GIS products that are developed as part of this project will
integrate with the EnerGov permitting and licensing tool. Rincon will provide expert GIS knowledge to
personalize and manage the City's workflow and process of using EnerGov. To do this, Rincon will integrate
the Tyler EnerGov(EPL)database structure, the spatial data collection flow, analysis, and storage within the
Tyler's EnerGov(EPL) system. Additionally, Rincon will coordinate with the Tyler team on setup of the
EnerGov GIS Map, to link our systems and create a seamless database.
Task 1.6 Knowledge Bank and Sharing
Rincon staff have experience developing GIS datasets for small and large municipalities, including the City of
Rancho Mirage, City of Oxnard, City of Long Beach, City of Morro Bay, City of San Luis Obispo, City of Lake
Elsinore, City of Colton, and more. This includes parcel dataset updates, roadway mapping, and natural
resource mapping. Rincon has extensive experience converting CAD based engineering datasets, pdf maps,
and other data sources to properly formatted GIS datasets. Key datasets deemed important or useful to the
City will be formatted to a standardized structure and consolidated into a database. We assume up to 10
datasets will be prioritized, with additional datasets to be added via a time and materials cost modification.
To develop the City of La Quinta's "knowledge bank," Rincon proposes the development of a GIS database
that incorporates geospatial data that is deemed useful for decision making and tracking. This data will be
stored on an internal shared network server hosted by the City, along with a cloud -based citywide GIS Portal.
Storing the newly created GIS data in a geodatabase that is shared on a local drive would allow the users
from multiple departments to view and edit the data as needed, but control who has access to it.
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Based on the City's needs, Rincon recommends using Esri's ArcGIS Online cloud -based system. This system
allows for cost effective, rapid deployment, modification, and expansion. This system is the industry
standard in for developing municipal mapping portals.
With a cloud -based Mapping and Data Management, City data can be centralized into one hub that contains
City base map data, field collected data, as well as maps and data from different departments and external
software programs. This will act as a project collaboration hub for all staff. Data management will be
streamlined from the development process through analytical reporting using a multi -tiered cloud -based
data management system. This application will serve as a project portal for all project data and will be
regularly updated with new or changing project data as data is collected and synchronized with the cloud
servers.
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4 rr
The City of La Quinta's portal users will be able to explore and visualize base maps, field collected data,
technical specialty maps, and other supporting datasets to enable the City's users to observe and analyze the
City information via interactive maps and/or live dashboards displaying charts and summaries of City data. In
addition, the project team's GIS staff can work directly with the portal data to quickly and easily create
report -ready mapping products.
Rincon has the ability to create both public and private -facing applications. The internal application will be
accessible by all staff who have been permissioned accordingly and feature near real-time data updates as
records are added and modified. Functionality such as filtering, property search, and chart/graph data
visualization can be included. An optional, external -facing application can be created to display and share
data with stakeholders and the public. Shown below is the City of Marina Public Data Viewer, which allows
the public to view data such as zoning, land use, and environmental data.
Possible datasets to be included are:
• City Boundary 0 Neighborhood Service Area
• Land Use • Coastal Hazard Zones
• Zoning • Faults
• Parks 9 Flood Zones
• Bike Lanes/Trails • Liquefaction
• Roads • Sewer Lines
• Public Service and Essential Facilities 9 Tsunami
• Historic Landmarks • Water Lines
• Land Use Opportunity Areas
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City of Marian Public Data Viewer
Rincon will provide data support and technical support forth is application for the duration of the contract.
This will include modification of the portal based on out of the box functionality. This could include additional
tool additions, color or wording changes, map layer ordering, and the addition or removal of any of the
general plan data.
The ArcGIS Online system contains the flexibility and capability to expand in both size and functionality.
Additional viewing or editing licenses can be bought on demand as city staff or needs grow. Furthermore, the
City has access to all the ArcGIS online functionality that comes as part of this package, including readily
configurable public outreach tools like survey forms and story maps.
This system can link to other web enabled systems as well. If the City has a document management system
that contains a predictable URL based on APN, a dynamic URL that links to that page can be integrated into
the map.
Maintenance
Rincon staff also have experience maintaining GIS data on behalf of small and large municipalities, including
the City of Simi Valley, City of Ventura, City of Oxnard, and the City of San Luis Obispo.
As the GIS program is implemented and continues to grow, it must be maintained to ensure its data is
current. Thus, it is crucial that the City's implementation also address how the GIS data is to be kept up to
date. At a minimum, the City must ensure the following land base layers are kept current, as they contain
critical land base information and attributes necessary for integration with Tyler's EnerGov (EPL) system and
GoRequest and document management systems.
GIS maintenance services should also include regularly monitoring how well the applications are meeting
user needs and whether applications need to be revised to address needs for additional functionality or
changes in related ERP systems. New applications will be needed to meet growing City needs and new uses
of the City's GIS system.
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Training
One of the most important components of any GIS system is user adoption. GIS Maintenance is not complete
without providing training and support to City GIS users.
As the City's GIS System grows and more departments are incorporated into the GIS System, the City will
develop increasingly broader and more sophisticated uses for its GIS. These new uses may necessitate
training new GIS users and providing additional training for current GIS users.
The City has requested training for 10-15 users. Rincon will provide virtual group training sessions (5), which
will be recorded for future employee onboarding. Rincon staff have years of experience providing GIS
training to municipalities. Among our staff are professionals with experience teaching GIS courses at
Community Colleges, Universities, Federal Agencies, and extended education colleges. Our staff have
provided instruction to numerous public agency technicians, analysists, and managers, as well as tribal
agency members, students, and non-profit staff.
Task 2 Hardware & Software Solutions
Rincon staff has extensive experience installing and configuring Esri applications, including Desktop, Server,
ArcGIS Online portals and GIS Dashboards. Our staff regularly utilize ArcGIS field -data collection tools,
including ArcGIS Online, ArcGIS Field Maps, Survey 123 for ArcGIS, and ArcGIS web application templates for
our project delivery. Additionally, through our Silver Network partnership with Esri, Rincon has access to the
latest Esri applications and specialized Esri support services we can bring to address our client's particular
needs. It is assumed that all hardware and software costs and licensing fees are paid for the by City.
Task 2.1 Hardware
Rincon is aware that the City has recently installed a new, well-equipped server that will be used exclusively
for GIS-related activities. Rincon proposes setting up a shared drive for all GIS databases, organized by
department and type of data.
During the needs assessment and implementation planning phase, staff who will be using locally installed
ESRI software rather than online cloud -applications and use will need to be provided with desktop
computers or laptops that meet ESRI's hardware requirements.
Task 2.2 Software
Rincon recommends that key users install the ESRI suite on their devices. All GIS data will be stored and
organized on a network drive. Users who have access to ESRI software will be "administrators" and will be
able to share data to the ArcGIS Online portal.
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Task 3 Enterprise GIS Development
Rincon has experience with the development and implementation of enterprise systems. Enterprise GIS can
be defined as the implementation of GIS infrastructure, processes, and tools within the context of an
organization, enabling a set of capabilities and a process for establishing and maintaining that
infrastructure. It facilitates the storage, sharing, and updating of geospatial data, maps, and applications
that are used by an organization, stakeholders, and the public.
As highlighted in the Scope of Work, an ArcGIS Online portal -based system will provide the City of La Quinta
with a secure, cloud -based system that can be configured across multiple machines, at a much lower cost
than an Enterprise setup. A customized base deployment will centralize data management, mapping, and
collaboration throughout the organization. Rincon will work with the City to determine the most appropriate
server setup and structure.
Rincon will set up a customized ArcGIS portal for the City of La Quinta, complete with logos and specialized
content to establish a brand and style for the City. The portal homepage will display customized content in an
easy -to -understand format and act as a hub for all important datasets and maps - a "knowledge bank". The
portal can also act as a showcase for the City's favorite maps and applications. It is assumed that all ArcGIS
Online licensing and credit usage fees are the responsibility of the City.
Task 3.1 Security
To keep the City's data secure, an identity -based security model will be used to access content. Department
or project -specific groups will be created to ensure access is appropriately assigned. Rincon will work with
the City to determine the best log -in setting, depending on the City's current security and setup.
Portal administrators will be set as points of contact for the City's Enterprise system. Administrators will be
alerted when members request password resets, modify privileges, and make other account changes.
Rincon will create various roles within the organization, depending on privileges needed per user. By default,
there are five roles: Viewer, Data editor, User, Publisher, and Administrator. Custom roles can be created as
well. The number of Portal users is dictated by ESRI licensing. Thus, Rincon will work with the City to
determine the Portal requirements and recommend licensing changes to provide increasingly wider access
to other uses in the City organization. Rincon will also work with the City or develop ArcGIS Online groups and
user roles and processes for organizing the City base map and departmental layers.
Every GIS implementation will have different sets of users. While many staff can be serviced with online web
maps and applications, some staff are "power -users' and need access to the richer capabilities of Esri
Desktop products, and other staff may only access GIS in the field. Rincon can help the City get the most of
its GIS system by training these different types of users so that they know how to work with the applications
efficiently and productively.
Conclusion
Through Rincon's proposed scope of work, the City of La Quinta will have a foundation for their GIS program
to centralize important GIS layers and seamlessly integrate the Tyler's EnerGov (EPL) system, optimizing
their spatial data needs. Understanding the City's GIS needs, Rincon will provide trainings and services to the
City ensuring their future success utilizing geospatial data.
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j. Implementation Plan
Rincon's Implementation Plan has been designed to take advantage of our large GIS team and complete
tasks concurrently. Portions of Task 1 will take place during or after Task 2 and 3, once meetings and
coordination with IT, City Departments, and Tyler staff have been completed. Trainings and stakeholder
meetings are dispersed throughout our Implementation Plan to gather feedback and provide the City with
context and information as systems are developed.
Ouarterly Meeting Schedule
January 2023 - First Quarter Stakeholder Meeting
April 2023 - Second Quarter Stakeholder Meeting
July 2023 - Third Quarter Stakeholder Meeting
October 2023 - Fourth Quarter Stakeholder Meeting
November 2022
Kick off Initial Meeting
City staff and Rincon will kick off the project with a meet and greet to discuss the timeline and goals of
implementation. This will be the time for the project managers to adjust the timeline, ask questions, and
adjust before project implementation begins
November 2022—Dcccmbcr 2022
Task 1.1 Needs Assessment - Data & Systems Review
• Comprehensive review of the City's current systems and data with respect to desired outcome
o Hard copy and digital assets
o Current permitting and tracking systems used by City
o Comprehensive Draft Report
• Report that reviews the relevant information discovered, describes the opportunities for GIS
integration, outlines what systems, data, and integrations will be needed, and provides a set of
recommendations for the development of an enterprise GIS system.
• Organize meetings/interviews with department staff to identify key assets, people, and systems. Initial
survey to gather further feedback.
o Public Works - planning, building
o Recreation/Community
o Police
o Fire- Code Enforcement
o City Manager
o Information Technology
• Compile and interpret needs of city GIS system and how to implement, maintain, and optimize workflows
• Follow -Up survey with second meeting to review feedback from the surveys and refine the needs,
constraints, and opportunities expressed in the initial round of interviews
• Deliverable - Report Summary of identified requirements, constraints, and opportunities, along with
recommendations for tasks needed to move forward
• Second Quarterly GIS Stakeholder Meeting
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November 2022-March 2023
Task 2.0 Hardware and Software Solutions
• Coordination with IT
• Implementation of drives for city use of GIS
• Installation of ESRI suite for key personnel
Task 3.0 Security
• Coordination with IT
• Identify portal administrators
• City staff training for key staff members and IT solutions
January 2023-April 2023
Task 1.2 GIS System implementation Plan
• Implementation of GIS system and how to integrate with Tyler's EnerGov(EPL) system
• Initial set of trainings for"GIS On -Boarding" for City staff including creating ESRI user accounts and
assignment of roles
Task 1.3 Base Dataset Development
• Citywide GIS development with establishing base map data
• Templates for managing city parcel data updates
• Templates for managing the city street data
• City staff training for GIS base map basics, street data, and city parcel data in ESRI GIS software
Task 1.4 Department Specific Data
• Development and updating of city specific data and associated departments
• City staff training for Department Data and Organization Best Practices
• Third Quarterly GIS Stakeholder Meeting
January 2023 - December 2023
Task 1.5 Implementation of Tyler's EnerGov (EPL) system and ESRI
• Coordination with City of La Quinta & Tyler staff at all steps of the project to ensure correct data
structure & content
• Provide gap knowledge to the city about how to collect, analyze, and store spatial data from EnerGov
• City staff training for ESRI and EnerGov
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April 2023—July 2023
Task 1.6 Knowledge Bank and Sharing
• Development and implementation of GIS database that incorporates all data that is deemed useful for
decision making and tracking.
• Upload data to shared Network, along with the development of cloud based citywide GIS Portal.
• Integration with Tyler's EnerGov(EPL) system/EnerGov GIS Map
• City staff training for GIS portal, local drives, and GIS Best Practices
• Fourth Quarterly GIS Stakeholder meeting
• Identify portal administrators
• City staff training for key staff members and IT solutions
217
Task 1.3 Base Data set
Development
Task 1.4 de artment
Specific ❑Na
Task 1.5 Implementation
of Tyler's EnerGov (EPL)
system and ESR1
Task 1.6 Knowledge Bank
and Sharing
Task 2.0 Hardware and
Software Solutions
Task 3.0 Security
218
2 References of California
Government Agencies
Our GIS staff have developed web mapping applications, maps, and publications for some of the most
challenging projects performed throughout the state of California. Our philosophy is to work closely with our
clients to provide high quality professional services at competitive rates and we welcome the opportunity to
further discuss your ongoing consulting needs.
Rincon has provided GIS services for 25 years to over 100 cities and municipalities; the following list
highlights select clients we have provided services for. For detailed project descriptions see section M Firm
Qualifications, below.
Rincon has provided GIS Services to the following cities:
Agoura Hills
Coachella
Long Beach
Perris
Santa Clarita
Alhambra
Coachella Valley
Los Osos
Piru
Santa Cruz
Antioch
Colton
Malibu
Pismo
Santa Maria
Arroyo Grande
Compton
Marina
Pomona
Santa Paula
Avalon
Concord
Merced City
Port Hueneme
Santee
Avenal
Corona
Millbrae
Rancho Cucamonga
Seaside
Azusa
Encinitas
Milpitas
Rancho Mirage
Simi Valley
Bakersfield
Fillmore
Monterey
Rancho Palos
Solvang
Bell Gardens
Goleta
Moorpark
Verdes
Stanton
Berkeley
Grover Beach
Morro Bay
Redlands
Thousand Oaks
Beverly Hills
Guadalupe
Murrieta
Redondo Beach
Union City
Buellton
Hacienda Heights
Nipomo
Redwood
Vacaville
Burbank
Hawthorne
Novato
Riverside
Ventura
Calexico
Hayward
Oakland
Sacramento
Visalia
Camarillo
Hermosa Beach
Oceanside
San Diego
Vista
Capitola
Hollister
Ojai
San Francisco
Walnut
Carmel
Hollywood
Ontario
San Jose
Watsonville
Carpinteria
Huntington Beach
Orcutt
San Juan
West Covina
Carson
Inyo City
Oxnard
Capistrano
Willowbrook
Castaic
La Canada Flintridge
Pacific Grove
San Leandro
Chico
Lake City
Palmdale
San Luis Obispo
Chino Hills
Lake Elsinore
Palo Alto
San Marcos
Chula Vista
La Verne
Pasadena
San Rafael
Claremont
Lompoc
Paso Robles
Santa Ana
Santa Barbara
Rincon offers extensive experience providing GIS services to California municipalities and our team brings
unique qualifications to assist with ensuring that projects will be managed in an efficient, transparent, and
ethical manner. The following projects highlight select experience relevant to the City's needs surrounding
this project.
219
City of Marina
On -call GIS Services
Marina, California
Rincon assisted the City of Marina with creating a base inventory of existing GIS datasets, digitizing zoning
and general plan land use layers, and creating a web -based public parcel viewer, as part of a previous
contract with the City of Marina. Because the City of Marina has limited in-house GIS resources, they
requested Rincon's on -call GIS assistance to support their GIS needs. Rincon currently assists the City with a
variety of GIS services, including but not limited to, staff augmentation to provide on- or off -site GIS staff,
GIS data development and data conversion, integration of new systems and applications, field asset
inventories, and unmanned aerial systems surveys. Additionally, Rincon has provided the City with ArcGIS
Online setup and management, creating user access and permissions and managing these items. To
increase productivity and proper use of the system, Rincon has and will provide training on ArcGIS software
and ArcGIS Online use for City staff.
Reference Info:
Guido Persicone, Community Development Director
City of Marina, Community Development Department
211 Hillcrest Avenue
Marina, California 93933
831-884-12891 apersicone@cityofmarina.orq
Dates: May 2022 to Present
Staff: Jon Montgomery (GIS Manager, Senior GIS
Specialist)
Doug Carreiro (GIS Specialist)
Katherine Castanon (GIS Specialist)
220
City of Rancho Mirage
General Plan Update and EIR
Rancho Mirage, California
Rincon assisted the City of Rancho Mirage with a technical update and redesign of its General Plan Update
that included a full -color online and print book and a highly interactive land use map. The project involved a
technical update for compliance with state law, and the development of an arts and culture element to
reflect the City's focus on art and cultural events as part of a vital community. The public outreach program
involved the development of posters and interactive workstations specially designed to convey the branded
aesthetics of the document and website design. Rincon facilitated two public workshops and presented the
plan with the City planning manager to the City Council for approval. Rincon also produced the EIR update
and performed scoping and community meetings for the CEQA component. Rincon's Rancho Mirage General
Plan won a Merit Award for Outstanding Planning Document from AEP, and the Merit Award for Best
Practices from the APA Inland Empire chapter.
Rincon's GIS department was involved in relating data form multiple sources, digitizing data, creating legible
General Plan graphics, and customizing a publicly viewable web application based on data from 20 different
General Plan maps.
Reference Info: Dates: January 2017 to December 2020
Jeremy Gleim, AICP, Development Services Director Staff: Jon Montgomery (GIS Analyst)
City of Rancho Mirage
69-825 Highway 111
Rancho Mirage, California 92270
760-328-2266, Ext. 2621 jeremyg@ranchomirageca.gov
221
City of Monterey Park
On -call GIS Support Services
Monterey Park, California
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The Rincon team provides On -Call services to the City of Monterey Park by assessing and understanding the
City's current GIS needs. Rincon created and currently manages baseline and housing element datasets and
Rincon created and helped facilitate an ArcGIS Online Portal for the City.
The main goal of the Online Portal for the City is to explore different baseline and housing element layers.
The portal provides the City with a foundation for expanding to a Citywide GIS portal that can be used by City
Staff from various departments to look up parcel and address information and other specific information
contained in department data layers. Rincon worked with the City to determine the ArcGIS online
requirements and recommend licensing changes to provide more utilization and access to other users in the
City.
These components are hosted on Rincon's secure ArcGIS Online cloud platform and are updated regularly to
ensure the most up to date data layers are included for the City of Monterey Park.
Reference Info: Dates: June 2021- Present
Steven Sizemore, Interim Community Development Staff: Jon Montgomery (GIS Manager)
Director
City of Monterey Park
320 West Newmark Avenue
Monterey Park, California 91754
626-307-13241 SSizemore(@MontereyPark.ca.gov
222
City of Sakcrsfidd
Housing Element and General Plan Update
Bakersfield, California
Rincon was selected by the City of Bakersfield to assist in a comprehensive General Plan Update with
associated zone mapping and Programmatic EIR that will evaluate the impacts of the General Plan Update
and include programmatic mitigation measures intended to streamline CEQA review of subsequent activities
that are consistent with the General Plan. The scope of work consists of visual branding and an extensive
community engagement program, including online resources, community workshops, pop-up events,
stakeholder interviews, and joint study sessions. Rincon's GIS team has been involved every step of the way,
providing the City with up-to-date parcel databases, customized web applications for data editing and
collaboration, as well as developing a story map to assist the public in understanding
Reference Info:
Dates: November 2021 to Present
Christopher Boyle, Development Services Director Staff: Keelie Rocker (Senior GIS Analyst)
City of Bakersfield Max Antono (GIS Analyst)
1715 Chester Avenue, 2nd Floor
Bakersfield, California 93301
661-326-37541 cboylePbakersfieldcity.us
223
4Leaf
Napa and Sonoma Counties Developer Mapping Tool
Napa and Sonoma Counties, California
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Rincon created and currently manages an interactive web mapping application that allows the public to
provide comments on potential housing sites throughout Napa and Sonoma Counties. Comments are
submitted and received directly through an
To provide this application with base data, Rincon also designed and managed a multi -county and multi -city
parcel database for the Napa -Sonoma Collaborative. Relating data from multiple public and municipal
sources, Rincon transformed the datasets into one cohesive database which was hosted on ArcGIS Online
and served as the basis for visualizing potential housing sites and allowing the public to comment on specific
locations.
This web mapping application also incorporates a customized Survey 123 form, designed to capture site -
specific information and public opinion. The survey results and data collected through the application are
available in a dataset to help inform decision making and future efforts.
These components are hosted on Rincon's secure ArcGIS Online cloud platform and are updated regularly to
ensure the most up-to-date data and sites are included.
Reference Info: Dates: February 2022 to Present
Elliott Pickett, Associate Planner Staff: Jon Montgomery(GIS Manager)
41-eaf, Inc. Keelie Rocker (Senior GIS Analyst)
130 Cremona Drive
Goleta, California 93117
530-230-73821 epickett@41eafinc.com
224
3 Complete Pricing List
RINCON CONSULTANTS, INC.
Proilect
Cost Estimate
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Task rogram Dsvelopmard
Task 1-1 Needa Assessment
54.160
27
1
5
10
10
Task 1.2 Q IS System Implementation Plan
S7500
40
5
20
20
Task 1-3 base bar anet development
$10,032
78
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TaSk 1,4 4epartmenr$Pecrric DON
59.02
66
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Task 1.5 I ntitigri tdan of Tyler's EPL Sygtam
$10,800
130
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Task 1_$ ISnowledge Bank ?-Sharing
514.040
94
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20
30
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Task 31EntargriseUSGevMapmerrt
$16,190
120
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10
40
60
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190
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40
60
..Task& OngoinyMaintemonce
Task 6.1 Aaaurne 3 hours Support a wmk Pbr nf*year
922.157
156
52
1114
Task 6.2 Stakeholder Meatings (QuarGerlo
$3,526
74
9
8
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S25.062
1 P$p
9
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Direct Cost: Detail ProfeWa al $errio*s -Trip loa{oa on Rincorr: ztandrd fee *cicadae and labor
Vehicle CDet9
$
Four Gas Manilor
$
Soil Vapor Exlraclian Monitoring Equipment
$ -
Fleme Ionization Detector
Hand Auger Sampler
3
Water Level Indicstar, OC Purge Pump
$
IJAS Drone
$
L & H Diva Insurance
$
Standard Field Equipment Package
$
ManualenlerI
' $
Manualenler2
9
Rental Equipment 1
$
Rental Equipanent 2
$
ABDL organizab naJ Account 5G eatvr Lin 500 + 4 Mobile Workers @ 3501
-
Licerrsea
$ -
SuhconsultantFee
$ -
St.1q'IMar
Professiomel Fees Su4tulel $t24,6S111
Olrecl Coats Subtotal
tla;si Flr�efrns The ahwrls krwrltled ec yyn¢srirnate al F[Incnrfs }iiprl per Task,
Rlnean may reallocate Wdget oenveen starr and leeks, as long as the total
cantraM price Is not exceeded.
Anni Esegotlao- Standard rsteaauhJaetw3% aecalertlonannuelrr
225
Fee Schedule
Principal II
$295
Director II
$295
Principal 1
$285
Director
$285
Senior Supervisor11
$258
Supervisor 1
$240
Senior Professional II
$224
Senior Professional
$208
Professional IV
$184
Professional III
$170
Professional11
$153
Professional
$136
Associate III
$117
Associate II
$102
Associate 1
$95
Field Technician
$82
Data Solutions Architect
$175
Senior GIS Specialist
$164
GIS/CADD Specialist II
$146
GIS/CADD Specialist 1
$131
Technical Editor
$130
Project Accountant
$110
Billing Specialist
$95
Publishing Specialist
$105
Clerical
$95
* Professional classifications include environmental scientists, urban planners, biologists, geologists, marine scientists, GHG
verifiers, sustainability experts, cultural resources experts, and other professionals. Expert witness services consisting of
depositions or in -court testimony are charged at the hourly rate of $375.
Reimbursable Expenses
Photocopies- Black and White $0.20(single-sided), $0.40 (double -sided)
Photocopies -Color$1.50 (single -sided), $3.00 (double -sided)
Photocopies -11 x 17 $0.50 (B&W), $3.30 (color)
Oversized Maps $8.00/square foot
Digital Production $15/CD, $20/flash drive
Light -Duty and Passenger Vehicles* $88/day
4WD and Off -road Vehicles* $140/day
* $0.65/mile for mileage over 50 and forall miles incurred in employee -owned vehicles.
Other Direct Costs. Costs associated with the execution of a project, that are not included in the hourly rates above, are billed at
cost plus 15%. These may include, but are not limited to, laboratory and drilling services, subcontractor services, authorized
travel expenses, permit charges and filing fees, mailings and postage, performance bonds, sample handling and shipment,
rental equipment, and vehicles other than covered by the above charges.
Annual Escalation. Standard rates subject to 3.5 % annual escalation.
Payment Terms. All fees will be billed to Client monthly and shall be due and payable upon receipt or as indicated in the contract
provisions for the assignment. Invoices are delinquent if not paid within ten (10) days from receipt or per the contractually
required payment terms.
226
Environmental Site Assessment
Soil Vapor Extraction Monitoring Equipment
$155
Four Gas Monitor
$133
Flame Ionization Detector
$107
Photo Ionization Detector
$80
Hand Auger Sampler
$60
Water Level Indicator, DC Purge Pump
$45
Natural Resources Field Equipment
UAS Drone
$268
Spotting or Fiberoptic Scope
$165
Pettersson Bat Ultrasound Detector/Recording Equipment
$165
Sound Level Metering Field Package (Anemometer, Tripod and Digital Camera)
$110
GPS (Sub -meter Accuracy)
$65
Infrared Sensor Digital Camera or Computer Field Equipment
$55
Scent Station
$22
Laser Rangefinder/Altitude
$11
Pit -fall Traps, Spotlights, Anemometer, GPS Units, Sterilized Sample Jar
$9
Mammal Trap, Large/Small
$1.50/$0.50
Water and Marine Resources Equipment
Boat (26 ft. Radon or Similar)
$600
Boat (20 ft. Boston Whaler or Similar)
$335
Multi Parameter Sonde (Temp, Cond, Turbidity, DO, pH)with GPS
$165
Water Quality Equipment (DO, pH, Turbidity, Ref ractometer, Temperature)
$60
Ref ractometer(Salinity)orTurbidity Meter
$37
Large Block Nets
$110
Minnow Trap
$95
Net, Hand/Large Seine
$55
Field Equipment Packages
Standard Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet,
$110
Safety Equipment, and Botanic Collecting Equipment)
Remote Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet and
$140
Mifi, Delorme Satellite Beacon, 24-Hour Safety Phone)
Amphibian/Vernal Pool Field Package (Digital Camera, GPS, Thermometer,
$165
Decon Chlorine, Waders, Float Tube, Hand Net, Field Microscope)
Fisheries Equipment Package (Waders, Wetsuits, Dip Nets, Seine Nets, Bubblers,
$55
Buckets)
Underwater and Marine Sampling Gear(U/W Photo/Video Camera, Scuba Equipment
$55/diver
(Tanks, BCD, Regulators, Wetsuits, etc.)
Marine Field Package(PFDs- Personal Flotation Devices, 100-foot Reel Tapes with
$55
Stainless Carabiners, Pelican Floats, Underwater Slates, Thermometer,
Refractometer, Anemometer, Various Field Guides)
Insurance, Hazard and Fees
Historic Research Fees
$50
L&H Dive Insurance
$55/diver
Level C Health and Safety
$65/person
227
4 List of Complementary Services
Offered by Proposer along with
Corresponding Prices
Additional services that Rincon believes would benefit the City of La Quinta are listed below. Rincon's staff
rates are shown in the Fee Schedule. Our standard fee for GIS services range between $131- $164/ hour on a
time and materials basis. Rates may be negotiated based on tasks needed and the duration of the projects.
Stan Augmentation
Rincon can expand the City's existing staff by providing on- or off -site GIS staff to assist with GIS data
conversion and editing activities during times of heavy activity.
GIS Data Development/Data Conversion
Converting data for use in a GIS is a time intensive process that is usually best to outsource so that existing
staff can focus on their core work. Rincon has the capability to handle small and large conversionjobs from
scanning as-builts to integrate into the City's GIS system, to digitizing new parcels, addresses, and streets
for proposed development projects.
Data Integration
As new systems and applications are brought into use by the City, Rincon can assist the City with ensuring
these applications can be integrated into the City's GIS system for one -stop visualization and mapping
Field Asset Inventories and Data Collection
Part of building out an enterprise GIS system requires locating and mapping infrastructure assets. From
storm drains, streetlights, to swing sets and trees, Rincon can help. Our staff can configure the GIS
databases, data collection applications and perform the field data collection, or we can train the City's staff.
Rincon is an ArcGIS Online Specialty provider and well versed in setting up and using Esri's field -data
collection applications: ArcGIS Collector, Survey 123, including integrating these applications with sub -
meter GPS systems.
Workflow Automation
Many cities have processes that are tedious and manually intensive. Our GIS team manages large datasets
and analyses that involve many manual steps. If staff find themselves copying and pasting information from
one source to another, there's usually way we can automate that. We are adept and using a variety of
different technologies to convert, integrate and manage data. From ArcGIS Model Builder to Microsoft SQL
Server Integration Services, to Python and PHP scripting and Visual Studio applications, we can help ensure
city staff do not have to enter data into two different systems or copy and paste data from different
applications.
Custom Mapping Services
Rincon's GIS team produces thousands of maps per year. From land use and zoning maps to field atlas maps,
our team is adept at creating any map product the City could need. Rincon can also make map templates for
the City to use in developing their own maps.
228
5 Staffing and Project Organization
Staff Organization
Doug Carreiro Max Antono Katherine Castanon
solutions Archliec GISAnalyst UIS Analyst
Key Staff
Rincon has assembled a team of highly skilled GIS professionals who combine extensive technical
qualifications and decades of experience working in the region. Resumes for all key team members are
included on the following pages. Rincon will work with the City during the needs assessment and
implementation plan development to understand the City's geospatial needs.
Rincon will provide the City with reports and memorandums documenting the steps taken and will be in close
communication with the City's stakeholders. City feedback and questions are welcomed. Rincon will work
with the City to establish a City of La Quinta Technical Lead to act as a point of contact and coordinate staff
feedback, as well as act as a liaison between Rincon and Tyler Technologies.
Craig Huff I Director and Contract Administrator
As a Vice President and Chief Information and Security Officer, Craig Huff leads the
IT and Cybersecurity direction for the firm as it relates to collaboration, data
security, operations, and backend architecture to support all of Rincon's 400+
valued staff wherever they happen to find themselves, be it in the office or in the
field conducting a survey. Craig also oversees the management of Rincon's
Geographic Information System (GIS) team and leads Rincon's Idea's Lab, an
internal vetting team that makes internal and Client driven innovations come to life.
With over 15 years of experience at Rincon, Craig has developed and configured a
variety of critical tools and processes that has allowed the firm to scale to become
one of the leaders in our industry. Craig has provided project oversight and consultation on various GIS
projects, including for the City of Marina On -call for GIS Services and the City of Rancho Mirage Housing
Element.
229
Jon Montgomery) Project Manager
Jon Montgomery oversees Rincon's GIS department and specializes in data
management, custom mapping tool development, spatial analysis, and graphics
production. His expertise includes extensive ESRI software experience, field tool
equipment management, python programming, Adobe product suite software, CAD,
and open source solutions. Jon's 10 years of GIS experience include working with
regional and local government agencies, nonprofit organizations, and private firms
to provide the highest quality analysis and products.
Keelie Rocker I Senior GIS Analyst
Keelie Rocker is a Senior GIS Analyst whose experience spans across public and
private sectors. In her 8 years in environmental consulting, she has worked on and
led permitting and GIS analysis for the state's largest mitigation banks, private
development projects, and large-scale utility projects. Recently, her focus has been
on fire hardening and vegetation management efforts for utility companies, as well
as building custom web applications for cities and counties across California.
Doug Carreiro I Solutions Architect
Doug Carreiro is a GIS Analyst and Remote Pilot with professional experience
utilizing GIS, GPS, and graphics production in industries including agriculture,
education, insurance, and environmental consulting. His expertise includes
geospatial analysis, imagery analysis, cartography, GPS data processing, Python GIS
tool scripting, graphic design, and has extensive ESRI ArcGIS and QGIS software
experience. Most recently, Mr. Carreiro worked with City of Marina planners to
conduct an on -site inventory of the city's GIS data, which included shapefiles,
geodatabases, rasters, ArcGIS Enterprise Server data, as well as physical maps and
documents. He has also provided on -call GIS support to the City of Greenfield.
Max Antono I GIS Analyst
Max Antono is an analytical and detail -oriented GIS Analyst with 2+ years of
experience within the A/E/C industry. He has a proven ability to combine strong
cartography and organizational skills to make informed decisions regarding land
utilization through spatial data analysis. Max is well -versed in using a multitude of
ArcGIS products such as ArcPro and ArcGIS Online, as well as other software
systems. Recently, his focus has been on housing element and general plan update
efforts for various cities and counties in California
Katherine Castanon I GIS Analyst
Katherine Castanon is an analytical and detail -oriented GIS Analyst with 2+ years of
experience utilizing Esri and Adobe software in a professional and academic
setting. Her current duties at Rincon include spatial analysis, graphic design, and
cartography. She has a proven ability to combine strong cartography and
organization skills to make informed decisions regarding land utilization through
spatial data analysis.
230
6 Subcontracting Services
Rincon will not be subcontracting any portion of this contract.
231
7 Disclosures
Rincon does not have any conditions to disclose regarding bankruptcy, pending litigation, planned office
closures, mergers) or any organizational conflicts of interest that may affect the ability of Rincon to perform
the required duties.
Rincon certifies that it has not been debarred, suspended or otherwise declared ineligible to contract with
any other federal, state or local public agency.
232
8 Explanation of Methodology
As outlined in the Scope of Work, Rincon will meet with the City to conduct a needs assessment to include a
comprehensive review of the City's systems and data needs and desired outcome.
The first step in the development of any enterprise system is a needs assessment that includes a
comprehensive review of the City's current systems and data with respect to the City's desired outcome. The
main goal of the needs assessment is to identify key assets, people, systems, and processes that are
currently in place and discover opportunities for GIS to help the city with more efficient workflows,
information delivery, and better decision -making process. The assessment also identifies any gaps that
exist between the City's current and desired state.
During a needs assessment, Rincon would meet with the City's key staff to discuss the City's vision for a
comprehensive GIS system. During this time Rincon staff will do a comprehensive review of the City's current
systems and data by working closely with city staff. The comprehensive data catalog will be a report that
outlines the current system and data. The review will also include necessary integrations and provide a set of
recommendations for the development of an enterprise system.
We would then interview stakeholder department staff to identify key assets, people, and systems. The
interview will include a survey for initial feedback to understand City Staff Member needs. Rincon staff will
then compile and interpret the needs of the City's GIS system and create a plan to implement and optimize
GIS workflows that integrate into the City's system. This will be delivered as a Report Summary that has
identified requirements, constraints, and opportunities, along with recommendations for tasks needed to
move forward. The comprehensive Report will be presented at the GIS stakeholder meeting for review of key
findings and to receive stakeholder input. Rincon will adjust the implementation plan accordingly dependent
on the quarterly review.
Hardware and Software solutions will be implemented by working closely with key City personnel within
information technology. Rincon will coordinate with IT to implement drives for City use of GIS and install
ESRI GIS suite as well as help identify and enroll GIS portal administrators for security.
Rincon will work with the City to implement the ESRI-enabled software, Permitting and Licensing, which is
included in Tyler's EnerGov (EPL) system Rincon will provide the gap knowledge between the city, Tyler EPL,
and GIS to ensure that the data collected is the most optimal workflow for the city. Rincon will implement the
permitting and licensing tool, EnerGov, which is designed to automate and centrally connect critical
processes, including licensing and regulatory, permitting and land management, asset management, citizen
request and response functions and more.
Once Rincon has identified the needs of the city, implemented hardware and software solutions, the next
step is to implement the GIS system. Rincon will host initial set of trainings for"GIS on-boarding"for city staff
including creating ESRI User accounts and assignment of roles. Rincon will develop and implement base map
dataset and create templates for managing city parcel datasets and city street data. The next training would
be for GIS base map basics and intro to ESRI GIS. These trainings are essential to gauge city staff and
understand their needs of the data and ensure that we are providing workflows that are helpful for long-term
use of the city.
The last step for implementation relies on the development of GIS database that incorporates all the city
data that is deemed useful for decision making and tracking. This set of data will be reviewed by City staff
and key stakeholders before upload data to shared network and cloud based citywide GIS portal. City staff
will understand the integration and understanding of ESRI Data with Tyler's EnerGov (EPL) system EPL
system and know best practices for GIS.
Rincon has also provided similar GIS services to the cities of Colton, Lake Elsinore, Simi Valley, Oxnard, and
Seaside in the form of GIS system set up, on -call GIS services, adjunct staffing, database development, and
custom web application development.
233
• Carlsbad
2215 Faraday Avenue
Suite A
Carlsbad, California 92008
760-918-9444
• Fresno
7080 North Whitney Avenue
Suite 101
Fresno, California 93720
559-228-9925
• Los Angeles
250 East 1st Street
Suite 1400
Los Angeles, California 90012
213-788-4842
Office Locations
• Oakland
449151h Street
Suite 303
Oakland, California 94612
510-834-4455
• Redlands
1980 Orange Tree Lane
Suite 105
Redlands, California 92374
909-253-0705
• Sacramento
4825 J Street
Suite 200
Sacramento, California 95819
916-706-1374
• San Jose
99 South Almaden Boulevard
San Jose, California 95113
408-577-3008
• San Luis Obispo
1530 Monterey Street
Suite D
San Luis Obispo, California 93401
805-547-0900
• Santa Barbara
209 East Victoria Street
Santa Barbara, California 93101
805-319-4092
• Monterey • San Diego • Ventura (headquarters)
2511 Garden Road 8825 Aero Drive 180 North Ashwood Avenue
Suite C-250 Suite 120 Ventura, California 93003
Monterey, California 93940 San Diego, California 92123 805-644-4455
831-333-0310 760-918-9444
www.rinconconsultants.com
234
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for
in Section 2.3 of this Agreement, the maximum total compensation to be paid
to Contracting Party under this Agreement is not to exceed Two Hundred
Eighty Five Thousand ($285,000) ("Contract Sum"). The Contract Sum shall
be paid to Contracting Party in installment payments made on a monthly basis
and in an amount identified in Contracting Party's schedule of compensation
attached hereto for the work tasks performed and properly invoiced by
Contracting Party in conformance with Section 2.2 of this Agreement.
Contract Services
One Time
Annually
Recurring
Contingency
Fees
Fees
Budget
g
GIS Program
$67,000
Development and
(446
Implementation
Hours
Hardware and Software
$33,000
(210
Upgrades/Solutions
Hours)
$30,000/year
Ongoing Maintenance
(x5 Years
$150k Total)
Contingency Budget
$7,000/year
(Over Five Years)
($35k Total)
Fiscal Year
Account No.
Expenditure
FY 202212023
502-0000-71049
502-0000-60301
$100,000
$37,000
FY 202312024
502-0000-60301
$37,000
FY 202412025
502-0000-60301
$37,000
FY 202512026
502-0000-60301
$37,000
FY 202612027
502-0000-60301
$37,000
Total Expended
$285,000
Exhibit B
Page 1of1
235
Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of
Services, Exhibit A of this Agreement, in accordance with the Project
Schedule, attached hereto and incorporated herein by this reference.
SEE PAGE 28 OF EXHIBIT A SCOPE OF SERVICES
Exhibit C
Page 1of1
236
Exhibit D
Special Requirements
None
Exhibit D
Page 1of1
237
Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of
this Agreement, the following policies shall be maintained and kept in full force
and effect providing insurance with minimum limits as indicated below and
issued by insurers with A.M. Best ratings of no less than A -VI:
Commercial General Liability (at least as broad as ISO CG 0001)
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000 (per accident)
Auto Liability Additional Insured
Personal Auto Declaration Page if applicable
Errors and Omissions Liability
$1,000,000 (per claim and aggregate)
Workers' Compensation
(per statutory requirements)
Must include the following endorsements:
Workers Compensation with Waiver of Subrogation
Cyber Liability
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Contracting Party shall procure and maintain, at its cost, and submit
concurrently with its execution of this Agreement, Commercial General
Liability insurance against all claims for injuries against persons or damages
to property resulting from Contracting Party's acts or omissions rising out of
or related to Contracting Party's performance under this Agreement. The
insurance policy shall contain a severability of interest clause providing that
the coverage shall be primary for losses arising out of Contracting Party's
performance hereunder and neither City nor its insurers shall be required to
contribute to any such loss. An endorsement evidencing the foregoing and
naming the City and its officers and employees as additional insured (on the
Commercial General Liability policy only) must be submitted concurrently with
Exhibit E
Page 1 of 7
238
the execution of this Agreement and approved by City prior to commencement
of the services hereunder.
Contracting Party shall carry automobile liability insurance of
$1,000,000 per accident against all claims for injuries against persons or
damages to property arising out of the use of any automobile by Contracting
Party, its officers, any person directly or indirectly employed by Contracting
Party, any subcontractor or agent, or anyone for whose acts any of them may
be liable, arising directly or indirectly out of or related to Contracting Party's
performance under this Agreement. If Contracting Party or Contracting
Party's employees will use personal autos in any way on this project,
Contracting Party shall provide evidence of personal auto liability coverage for
each such person. The term "automobile" includes, but is not limited to, a
land motor vehicle, trailer or semi -trailer designed for travel on public roads.
The automobile insurance policy shall contain a severability of interest clause
providing that coverage shall be primary for losses arising out of Contracting
Party's performance hereunder and neither City nor its insurers shall be
required to contribute to such loss.
Professional Liability or Errors and Omissions Insurance as
appropriate shall be written on a policy form coverage specifically designed to
protect against acts, errors or omissions of the Contracting Party and "Covered
Professional Services" as designated in the policy must specifically include
work performed under this agreement. The policy limit shall be no less than
$1,000,000 per claim and in the aggregate. The policy must "pay on behalf
of" the insured and must include a provision establishing the insurer's duty to
defend. The policy retroactive date shall be on or before the effective date of
this agreement.
Contracting Party shall carry Workers' Compensation Insurance in
accordance with State Worker's Compensation laws with employer's liability
limits no less than $1,000,000 per accident or disease.
Contracting Party shall procure and maintain Cyber Liability
insurance with limits of $1,000,000 per occurrence/loss which shall include
the following coverage:
a. Liability arising from the theft, dissemination and/or use of
confidential or personally identifiable information; including
credit monitoring and regulatory fines arising from such theft,
dissemination or use of the confidential information.
b. Network security liability arising from the unauthorized use of,
access to, or tampering with computer systems.
Exhibit E
Page 2of7
239
c. Liability arising from the failure of technology products
(software) required under the contract for Consultant to
properly perform the services intended.
d. Electronic Media Liability arising from personal injury, plagiarism
or misappropriation of ideas, domain name infringement or
improper deep -linking or framing, and infringement or violation
of intellectual property rights.
e. Liability arising from the failure to render professional services.
If coverage is maintained on a claims -made basis, Contracting Party shall
maintain such coverage for an additional period of three (3) years following
termination of the contract.
Contracting Party shall provide written notice to City within ten
(10) working days if: (1) any of the required insurance policies is terminated;
(2) the limits of any of the required polices are reduced; or (3) the deductible
or self -insured retention is increased. In the event any of said policies of
insurance are cancelled, Contracting Party shall, prior to the cancellation date,
submit new evidence of insurance in conformance with this Exhibit to the
Contract Officer. The procuring of such insurance or the delivery of policies
or certificates evidencing the same shall not be construed as a limitation of
Contracting Party's obligation to indemnify City, its officers, employees,
contractors, subcontractors, or agents.
E.2 Remedies. In addition to any other remedies City may have if
Contracting Party fails to provide or maintain any insurance policies or policy
endorsements to the extent and within the time herein required, City may, at
its sole option:
a. Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this Agreement.
b. Order Contracting Party to stop work under this Agreement
and/or withhold any payment(s) which become due to Contracting Party
hereunder until Contracting Party demonstrates compliance with the
requirements hereof.
c. Terminate this Agreement.
Exercise any of the above remedies, however, is an alternative to
any other remedies City may have. The above remedies are not the exclusive
remedies for Contracting Party's failure to maintain or secure appropriate
Exhibit E
Page 3of7
240
policies or endorsements. Nothing herein contained shall be construed as
limiting in any way the extent to which Contracting Party may be held
responsible for payments of damages to persons or property resulting from
Contracting Party's or its subcontractors' performance of work under this
Agreement.
E.3 General Conditions Pertaining to Provisions of Insurance Coverage
by Contracting Party. Contracting Party and City agree to the following with
respect to insurance provided by Contracting Party:
1. Contracting Party agrees to have its insurer endorse the third
party general liability coverage required herein to include as additional
insureds City, its officials, employees, and agents, using standard ISO
endorsement No. CG 2010 with an edition prior to 1992. Contracting Party
also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this
Agreement shall prohibit Contracting Party, or Contracting Party's employees,
or agents, from waiving the right of subrogation prior to a loss. Contracting
Party agrees to waive subrogation rights against City regardless of the
applicability of any insurance proceeds, and to require all contractors and
subcontractors to do likewise.
3. All insurance coverage and limits provided by Contracting Party
and available or applicable to this Agreement are intended to apply to the full
extent of the policies. Nothing contained in this Agreement or any other
agreement relating to City or its operations limits the application of such
insurance coverage.
4. None of the coverages required herein will be in compliance with
these requirements if they include any limiting endorsement of any kind that
has not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that
would serve to eliminate so-called 'third party action over" claims, including
any exclusion for bodily injury to an employee of the insured or of any
contractor or subcontractor.
6. All coverage types and limits required are subject to approval,
modification and additional requirements by the City, as the need arises.
Contracting Party shall not make any reductions in scope of coverage (e.g.
elimination of contractual liability or reduction of discovery period) that may
affect City's protection without City's prior written consent.
Exhibit E
Page 4of7
241
7. Proof of compliance with these insurance requirements, consisting
of certificates of insurance evidencing all the coverages required and an
additional insured endorsement to Contracting Party's general liability policy,
shall be delivered to City at or prior to the execution of this Agreement. In
the event such proof of any insurance is not delivered as required, or in the
event such insurance is canceled at any time and no replacement coverage is
provided, City has the right, but not the duty, to obtain any insurance it deems
necessary to protect its interests under this or any other agreement and to
pay the premium. Any premium so paid by City shall be charged to and
promptly paid by Contracting Party or deducted from sums due Contracting
Party, at City option.
8. It is acknowledged by the parties of this agreement that all
insurance coverage required to be provided by Contracting Party or any
subcontractor, is intended to apply first and on a primary, non-contributing
basis in relation to any other insurance or self-insurance available to City.
9. Contracting Party agrees to ensure that subcontractors, and any
other party involved with the project that is brought onto or involved in the
project by Contracting Party, provide the same minimum insurance coverage
required of Contracting Party. Contracting Party agrees to monitor and review
all such coverage and assumes all responsibility for ensuring that such
coverage is provided in conformity with the requirements of this section.
Contracting Party agrees that upon request, all agreements with
subcontractors and others engaged in the project will be submitted to City for
review.
10. Contracting Party agrees not to self -insure or to use any self -
insured retentions or deductibles on any portion of the insurance required
herein (with the exception of professional liability coverage, if required) and
further agrees that it will not allow any contractor, subcontractor, Architect,
Engineer or other entity or person in any way involved in the performance of
work on the project contemplated by this agreement to self -insure its
obligations to City. If Contracting Party's existing coverage includes a
deductible or self -insured retention, the deductible or self -insured retention
must be declared to the City. At that time the City shall review options with
the Contracting Party, which may include reduction or elimination of the
deductible or self -insured retention, substitution of other coverage, or other
solutions.
11. The City reserves the right at any time during the term of this
Agreement to change the amounts and types of insurance required by giving
the Contracting Party ninety (90) days advance written notice of such change.
If such change results in substantial additional cost to the Contracting Party,
Exhibit E
Page 5of7
242
the City will negotiate additional compensation proportional to the increased
benefit to City.
12. For purposes of applying insurance coverage only, this Agreement
will be deemed to have been executed immediately upon any party hereto
taking any steps that can be deemed to be in furtherance of or towards
performance of this Agreement.
13. Contracting Party acknowledges and agrees that any actual or
alleged failure on the part of City to inform Contracting Party of non-
compliance with any insurance requirement in no way imposes any additional
obligations on City nor does it waive any rights hereunder in this or any other
regard.
14. Contracting Party will renew the required coverage annually as
long as City, or its employees or agents face an exposure from operations of
any type pursuant to this agreement. This obligation applies whether the
agreement is canceled or terminated for any reason. Termination of this
obligation is not effective until City executes a written statement to that effect.
15. Contracting Party shall provide proof that policies of insurance
required herein expiring during the term of this Agreement have been renewed
or replaced with other policies providing at least the same coverage. Proof
that such coverage has been ordered shall be submitted prior to expiration.
A coverage binder or letter from Contracting Party's insurance agent to this
effect is acceptable. A certificate of insurance and an additional insured
endorsement is required in these specifications applicable to the renewing or
new coverage must be provided to City within five (5) days of the expiration
of coverages.
16. The provisions of any workers' compensation or similar act will not
limit the obligations of Contracting Party under this agreement. Contracting
Party expressly agrees not to use any statutory immunity defenses under such
laws with respect to City, its employees, officials, and agents.
17. Requirements of specific coverage features, or limits contained in
this section are not intended as limitations on coverage, limits or other
requirements nor as a waiver of any coverage normally provided by any given
policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue and is not intended by any
party or insured to be limiting or all-inclusive.
18. These insurance requirements are intended to be separate and
distinct from any other provision in this Agreement and are intended by the
parties here to be interpreted as such.
Exhibit E
Page 6of7
243
19. The requirements in this Exhibit supersede all other sections and
provisions of this Agreement to the extent that any other section or provision
conflicts with or impairs the provisions of this Exhibit.
20. Contracting Party agrees to be responsible for ensuring that no
contract used by any party involved in any way with the project reserves the
right to charge City or Contracting Party for the cost of additional insurance
coverage required by this agreement. Any such provisions are to be deleted
with reference to City. It is not the intent of City to reimburse any third party
for the cost of complying with these requirements. There shall be no recourse
against City for payment of premiums or other amounts with respect thereto.
21. Contracting Party agrees to provide immediate notice to City of
any claim or loss against Contracting Party arising out of the work performed
under this agreement. City assumes no obligation or liability by such notice,
but has the right (but not the duty) to monitor the handling of any such claim
or claims if they are likely to involve City.
Exhibit E
Page 7of7
244
Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law
establishes a professional standard of care for Contracting Party's Services, to
the fullest extent permitted by law, Contracting Party shall indemnify, protect,
defend (with counsel selected by City), and hold harmless City and any and
all of its officials, employees, and agents ('Indemnified Parties") from and
against any and all claims, losses, liabilities of every kind, nature, and
description, damages, injury (including, without limitation, injury to or death
of an employee of Contracting Party or of any subcontractor), costs and
expenses of any kind, whether actual, alleged or threatened, including,
without limitation, incidental and consequential damages, court costs,
attorneys' fees, litigation expenses, and fees of expert consultants or expert
witnesses incurred in connection therewith and costs of investigation, to the
extent same are caused in whole or in part by any negligent or wrongful act,
error or omission of Contracting Party, its officers, agents, employees or
subcontractors (or any entity or individual that Contracting Party shall bear
the legal liability thereof) in the performance of professional services under
this agreement. With respect to the design of public improvements, the
Contracting Party shall not be liable for any injuries or property damage
resulting from the reuse of the design at a location other than that specified
in Exhibit A without the written consent of the Contracting Party.
b. Indemnification for Other Than Professional Liability. Other
than in the performance of professional services and to the full extent
permitted by law, Contracting Party shall indemnify, defend (with counsel
selected by City), and hold harmless the Indemnified Parties from and against
any liability (including liability for claims, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses,
expenses or costs of any kind, whether actual, alleged or threatened,
including, without limitation, incidental and consequential damages, court
costs, attorneys' fees, litigation expenses, and fees of expert consultants or
expert witnesses) incurred in connection therewith and costs of investigation,
where the same arise out of, are a consequence of, or are in any way
attributable to, in whole or in part, the performance of this Agreement by
Contracting Party or by any individual or entity for which Contracting Party is
legally liable, including but not limited to officers, agents, employees, or
subcontractors of Contracting Party.
Exhibit F
Page 1 of 3
245
c. Indemnity Provisions for Contracts Related to Construction
(Limitation on Indemnity). Without affecting the rights of City under any
provision of this agreement, Contracting Party shall not be required to
indemnify and hold harmless City for liability attributable to the active
negligence of City, provided such active negligence is determined by
agreement between the parties or by the findings of a court of competent
jurisdiction. In instances where City is shown to have been actively negligent
and where City's active negligence accounts for only a percentage of the
liability involved, the obligation of Contracting Party will be for that entire
portion or percentage of liability not attributable to the active negligence of
City.
d. Indemnification Provision for Design Professionals.
1. Applicability of this Section F.1(d). Notwithstanding
Section F.1(a) hereinabove, the following indemnification provision shall apply
to a Contracting Party who constitutes a 'design professional" as the term is
defined in paragraph 3 below.
2. Scope of Indemnification. When the law establishes a
professional standard of care for Contracting Party's Services, to the fullest
extent permitted by law, Contracting Party shall indemnify and hold harmless
City and any and all of its officials, employees, and agents ("Indemnified
Parties") from and against any and all losses, liabilities of every kind, nature,
and description, damages, injury (including, without limitation, injury to or
death of an employee of Contracting Party or of any subcontractor), costs and
expenses, including, without limitation, incidental and consequential
damages, court costs, reimbursement of attorneys' fees, litigation expenses,
and fees of expert consultants or expert witnesses incurred in connection
therewith and costs of investigation, to the extent same are caused by any
negligent or wrongful act, error or omission of Contracting Party, its officers,
agents, employees or subcontractors (or any entity or individual that
Contracting Party shall bear the legal liability thereof) in the performance of
professional services under this agreement. With respect to the design of
public improvements, the Contracting Party shall not be liable for any injuries
or property damage resulting from the reuse of the design at a location other
than that specified in Exhibit A without the written consent of the Contracting
Pa rty.
3. Design Professional Defined. As used in this
Section F.1(d), the term ""design professional" shall be limited to licensed
architects, registered professional engineers, licensed professional land
surveyors and landscape architects, all as defined under current law, and as
may be amended from time to time by Civil Code § 2782.8.
Exhibit F
Page 2of3
246
F.2 Obligation to Secure Indemnification Provisions. Contracting
Party agrees to obtain executed indemnity agreements with provisions
identical to those set forth herein this Exhibit F, as applicable to the
Contracting Party, from each and every subcontractor or any other person or
entity involved by, for, with or on behalf of Contracting Party in the
performance of this Agreement. In the event Contracting Party fails to obtain
such indemnity obligations from others as required herein, Contracting Party
agrees to be fully responsible according to the terms of this Exhibit. Failure
of City to monitor compliance with these requirements imposes no additional
obligations on City and will in no way act as a waiver of any rights hereunder.
This obligation to indemnify and defend City as set forth in this Agreement are
binding on the successors, assigns or heirs of Contracting Party and shall
survive the termination of this Agreement.
Exhibit F
Page 3of3
247
ME:]
STUDY SESSION ITEM NO. 1
City of La Quinta
CITY COUNCIL MEETING October 18, 2022
STAFF REPORT
AGENDA TITLE,, DISCUSS IMPLEMENTATION OF CITY FUNDED TURF REBATE
PROGRAM
RECOMMENDATI01
Discuss the implementation of a City funded turf rebate program.
EXECUTIVE SUMMARY
In May 2021, the Governor declared a State of Emergency due to the drought
in the State of California, and in May 2022, the California State Water
Resources Control Board adopted a new emergency water conservation
regulation.
• At the September 18, 2022, City Council Meeting, Council requested a
future study session item to discuss the possible implementation of a
City funded turf rebate program.
• The Coachella Valley Water District (CVWD) has implemented a turf
rebate program.
• The cities of Palm Desert, Rancho Mirage and Indian Wells have
subsequently implemented or are in the process of implementing
supplemental City funded turf rebate programs.
FISCAL IMPACT
Funding source options include Measure G, Measure G Reserves, Natural
Disaster Reserves, FY 21/22 surplus, or Unassigned Reserves.
BACKGROUND/ANALYSIS
In response to the drought conditions declared by California, CVWD has
implemented a turf rebate program to incentivize the replacement of turf with
drought tolerant landscaping. The intent of this program is to reduce the
amount of potable water being used for landscape irrigation.
CVWD - The CVWD Turf Rebate Program provides the following:
• $3 per Square Foot ($3/SF) for a minimum area of 200-SF and
maximum area of 10,000-SF of removal for residential applications
$3/SF for a maximum of 25,000 square feet for commercial applications
In May of 2022, the California State Water Resources Control Board adopted
a new emergency water conservation regulation to ensure a more aggressive
approach to saving water, including a ban on the watering of nonfunctional
turf, i.e., turf that is solely ornamental and is not regularly used for recreation
or civic community events or turf areas with trees. In response to this, several
Coachella Valley cities have implemented supplemental turf rebate programs.
Rancho Mirage - In July, the city of Rancho Mirage allocated $500,000 to
implement a supplemental turf rebate program, and due to the popularity of
the program, the City Council approved additional allocations for a total of
$2,500,000. The application process is handled through CVWD, and the
program details include:
• $3/SF rebate for residential and $1/SF for commercial and homeowner
associations (HOA)
• In addition to this rebate, HOA/Commercial projects that are required
by the city to use a landscape architect may be eligible for
reimbursement of these costs from the City, for up to an additional
$6,000.
Palm Desert - In September, the city of Palm Desert implemented a
supplemental turf rebate program that allocated $1,500,000, including a
$500,000 supplement at the discretion of the City Manager. The program
details entail:
• $3/SF Residential capped at $750,000
o 7,500 SF maximum project size
• $1/SF HOA/Commercial capped at $250,000
o 15,000 SF maximum project size
Indian Wells - On October 6, 2022, the city of Indian Wells approved the
implementation of a supplemental turf rebate program with a $250,000 initial
limit, and an additional $250,000 available as a supplement at the discretion
of the City Manager. The residential only program entails:
• City to provide a $3/SF for residential turf replacement requiring a
minimum 200 SF and maximum 5,000 removal area (Maximum rebate
of $15,000 per household).
250
Given the success the turf rebate program in neighboring cities, it is proposed
that the City of La Quinta consider appropriating funding for a similar rebate
program in partnership with CVWD. Staff recommends that the program be
available to those residents, businesses, and HOAs that qualify under CVWD's
current Turf Rebate Program on a first come, first -serve basis.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer
251
252
DEPARTMENTAL REPORT NO. 1-A
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members rho have served in all branches of the
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• County Food Access Site
• COVID-19 Vaccine Distribution
• RivCo Public Health Updates
• CalNotify / MyTurn.ca.gov
• COVID-19 Vaccine Booster
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• City Council Meeting
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• 9 Cities Blood Drive Challenge
• Dive -In Movies
• 9/11 Candlelight Vigil
• #LOEL Shop Small Shop Local
• Library/Creation Station Services
• Museum Exhibits
• City Projects in Progress
• Wellness Center Services
• Art in Public Places
• Recycling/Composting
• Keep Dogs on a Leash in Public
• Concerts in the Park
• New Business Shout Outs
• STVR Hotline
• Firework Display Notifications
• City Hall Digital Services
• Athletes/Artists/Pillars Nominations
• Bicycle Laws + Safety Tips
• Hunger Action Month
��N
•
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11
771
0 LAQUINTACA.GOV/GOREQUEST
Boosted Campaigns
• Keep Dogs On A Leash in Public
0
GoRequest App
unger
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onth
Expanded Marketing Efforts
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is Help Reduce False Alarms
0
Shop Small Shop Local
Pillars
aGUR
RIVERSIDE COUNTY LIBRARY
SYSTEM'S MOBILE RESOURCE
VAN IS BACK!
Pioneer Park
Tuesdays
9-11A
The Mobile Resource Van
offers educational
programming, resume
and job help, WiFi,
computer use and
printing, and much more
at convenient stops
throughout Riverside
County.
La Quints Park
Thursdays
9-11A1
inations
SB 1383 WEBINARS &
WORKSHOP
Join the City of La Ouinta and Burrtec for the upcoming free
webinars and workshop on SB 1383 an8 hove it will affect you.
Save The Dates
• Webinar: Wednesday, July 13, 2022 :00 - 6:00 PM
• Workshop: Saturday, October 22, 2022 1 10:00 - 11:00 A
Visit E entBrite,com and search: "SB 1383" to sign up
For more information on recycling programs visit: LaQuinta .gov
* First 20 attendees to each session will receive a prize
UGUST 5
7:3 10:30 PM/
FRITZ.1%URNSP06L
INFO VISIT'LAQUINTACA.GOWEB.P00
DEPARTMENTAL REPORT ITEM NO. 1-B
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Jon McMillen, City Manager
DATE: October 18, 2022
SUE ANNUAL COMPREHENSIVE FINANCIAL REPORT FISCAL YEAR
2020/2021 - SUMMARY OF UNRESTRICTED FUNDS; AND 10-YEAR
CITY BUDGET PROJECTION
This staff report is being provided to help answer recent comments, questions
and concerns raised by residents at City Council meetings and via email
regarding the City's finances, and specifically the Annual Comprehensive
Financial Report (ACFR) and what the different fund balances mean, and what
funds or assets the City can use to help fill any budget gaps, specifically any
loss of revenue that may come if Measure A is approved.
The Annual Comprehensive Financial Report (ACFR) is a set of financial
statements for a state, municipality or other governmental entity that comply
with the accounting requirements established by the Governmental
Accounting Standards Board (GASB). GASB is a private non -governmental
organization, an arm of the Financial Accounting Foundation, that creates
accounting reporting standards, or generally accepted accounting principles
(GAAP), for state and local governments in the United States, i.e. GASB sets
the standards governing the content of an ACFR.
The ACFR must be audited by an independent auditor using generally accepted
government auditing standards.
GASB Concepts Statement No. 34 requires the net assets of a government to
be reported in three (3) categories: 1) invested in capital assets net of related
debt, 2) restricted, and 3) unrestricted.
The City's net worth/total assets and deferred outflows as stated on page 5 of
the Management Discussion and Analysis or MD&A of the fiscal year (FY)
2020/21 ACFR for La Quinta, and further described in detail on page 9, are as
follows:
257
La Quinta ACFR FY 2020/2021
Capital Assets
561,921,091
Restricted
$ 46,711,801
Unrestricted
163,256,180
TOTAL NET POSITION:
$ 771,889,072
Per ACFR reporting guidelines, in particular GASB No. 34, the three (3)
categories of a government's net assets are defined as follows:
Capital Assets category reflects investments in capital assets (e.g., land,
buildings; machinery, equipment), net of related debt, which the City uses to
provide services to citizens; consequently, these assets are not available for
future spending.
City assets totaling $561,921,091 or 73% of the city's total $771,889,072 net
worth/total assets and deferred outflows include:
137 miles of streets and 121 miles of sidewalks
18 parks with amenities that include swimming pools, pickleball and
tennis courts; X Park; soccer fields and softball/baseball diamonds; dog
parks; playground equipment; and more.
17 city -owned buildings
• 36 miles of bike paths
4,500-plus street signs
• 52 traffic light signals, 94 public safety cameras
• 378 catch basins
Restricted category is comprised of funds earmarked for a specific purpose;
these restrictions are imposed to the City by an outside agency.
Unrestricted category is defined as funds that "can be used to meet ongoing
obligations" because they are not restricted by an outside agency. However,
of note is that GASB reporting requirements for the ACFR do not take into
account fund restrictions in accordance with the City's established
policies.
For purposes of ACFR reporting, the City's "'unrestricted net position" is
comprised of funds committed or assigned for certain reserves or
projects, including assets that are in non -spendable form per the
agency's established policies and procedures.
258
For La Quinta some of the major restrictions to "Unrestricted" funds, as
reported by FY 2020/21 ACFR are summarized below:
• Non -Spendable: Land Held for Resale
$ 5,403,652
• Non -Spendable: Due from Successor Agency
$24,070,622
(Annually payable through FY 2029130 from RPTTF*)
* Successor Agency's Redevelopment Property Tax Trust Fund (RPTTF) enforceable obligations
• Restricted for Pension Trust (Section 115 Trust)
$11,381,922
• Reserves - Committed
$36,000,000
• Reserves - Assigned
$39,983,678
• Internal Service Funds
$22,825,979
(Equipment Replacement, Information Technology, Park Equipment and Facilities, and
Insurance)
The Unassigned Fund Balance at a little over $21 million, as reported by
the City's FY 2020/21 ACFR, are funds that have not been assigned to other
funds and that have not been restricted, committed, or assigned to specific
purposes within the General Fund.
The full detail of the $163,256,180 "Unrestricted" net cash position, as
reported in the City's FY 2020/21 ACFR, is provided in the table below and it
shows that the City does not have $163 million available to meet
ongoing obligations due to internal restrictions and obligations:
(Please reference Attachment 1 for a detailed description of each fund category)
FY 2020-21 Annual Comprehensive Report (ACFR)
Governmental Activities - Unrestricted Net Position
Nonspendable
Prepaid Costs
26,265
Land held for resale
5,403,652
Due from Successor Agency
24,070,622
Restricted for
Section 115 trust
11,381,922
Committed to
Natural Disaster Reserve
10,000,000
Economic Downturn Reserve
11,000,000
Cash Flow Reserve
5,000,000
Capital Replacement Reserve
10,000,000
Carryovers
1,209,870
Assigned for
Public Safety
11,423,931
Sales Tax Reserve
15,128,658
Capital Projects
13,431,089
Unassigned
21,059, 291
Internal Service Fronds- Unrestricted
22,825,979
Unavailable Revenges- Housing Authority & Non-Maior Special Revenge Funds
926,151
SUB -TOTAL
162,887,430
Business -Type Activities - Unrestricted Net Position SilverRock
368,750
GRAND TOTAL
163,256,180
259
Staff's presentations during the September 20, 2022, and October 4, 2022,
Council meetings, accurately presented the City's current Reserves balances
at that point in time, which show current Unassigned Reserves at
$30 million:
Fund Balance
Committed Reserves $ 36,000,000
Emergency -Natural Disaster 10,000,000
Emergency -Economic Downturn 11,000,000
Cash Flow Reserve 5,000,000
Capital Replacement Reserve 10,000,000
Unassigned Reserves 30.182.572
As a reminder per City Policy, Unassigned Reserves can fund one-time
expenditures or capital expenses; must maintain a minimum balance of
$8 million; these are funds that have not been restricted, committed, or
assigned to specific purposes within the General Fund.
The City and City Council have an obligation to La Quinta's residents/taxpayers
to spend/allocate funds responsibly - staying within budget to cover all cost
obligations/expenditures to keep the City safe and to maintain City facilities,
roads, sidewalks, parks, lights, etc.
The City Council and Staff remain conservative in spending taxpayers' dollars.
Every year at budget time, surplus funds are put into Reserve accounts - some
with specific designated uses and others that are unassigned. These funds are
available in case of emergencies, such as an earthquake or other natural
disaster, or other type of emergency such as a pandemic; in case of a
recession, which many say we are heading toward; to help meet rising costs
as we continue to keep pace with current inflation; etc.
It is vital for the City and for local governments to maintain adequate levels
of fund balance to mitigate current and future risks such as revenue shortfalls
and unanticipated expenditures. If the City were to spend its Reserves without
concern or consideration for the uncertainties of the future, it would be a
betrayal of citizens' trust in their representatives.
260
10-Year City Budget Projections — Summary and Explanation
The financial projections that the Financial Advisory Commission (FAC) uses
are focused on ending cash position for any given year in the projection. This
ending cash position is the estimate for what will be available for funding
Capital Improvement Program (CIP) projects above the minimal $2.05 million
which is required to leverage other federal and state funding such as Riverside
County Transportation Commission (RCTC) and Senate Bill 1 (SB-1), the Road
Repair and Accountability Act of 2017, to minimally maintain City roads. For
this reason, the FAC only uses the minimum general fund required contribution
for projection purposes as CIP projects are the most logical budget item to
reduce even though the City historically spends far more as seen in the pre-
covid FY 2019/20 budget where General Fund and Measure G contributions
totaled $8.25 million and in FY 2022/23 at $7.78 million.
Finally, any remaining cash balance for a given fiscal year after adjusting CIP
is then available to bolster reserves or reduce the City's ongoing unfunded
pension liability.
The financial projections that staff prepared for Scenario 1 and Scenario 2
were developed utilizing the most current FY 2022/23 adopted budget as a
starting point with annual growth assumptions based on historical and current
economic conditions. FY 2022/23 budget begins to capture increases the City
is seeing in operational costs as a result of inflation while tax revenues
primarily from sales tax and transient occupancy tax (TOT) remain abnormally
high as a result of pent-up demand post the COVID-19 pandemic, and higher
cost of goods and inflation. This projection also assumes CIP projects would
continue to be budgeted annually with a 3% growth rate on FY 2022/23
budgeted costs. This is required if the City is going to accomplish projects as
outlined in the current 5-year CIP, other projects that have been discussed
with the community at the Annual Community Workshops, as well as
unanticipated infrastructure improvement needs recently identified related to
the Highway 111 re -pavement and Corridor revisioning, undergrounding
utilities, affordable housing needs, etc. The annual ending cash position in
these scenarios once again is what is important as when it goes negative it
identifies that the City will have to make adjustments to the associated budget
for that fiscal year. Likely in the beginning these adjustments will be made by
reducing expenditures on CIP projects; but quickly more drastic measures will
need to be taken in order to balance the budget.
261
The forecasts are a snapshot in time and provide an estimated view of what
could occur in the future if all assumptions are realized. As with any forecast
or prediction, the assumptions and projections for the earlier years carry more
certainty than for the years further into the future; therefore, it is crucial to
analyze and update these projections annually based on the most current
known factors.
Comparing the budget projections presented in Scenario 1 in July 2022 to the
budget projections presented in the FAC budget projections prepared in May
2022 is not appropriate for the following reasons:
• Both scenarios take into account different periods of time, are based on
different fiscal years, and consider entirely different variables in
revenues and expenses that cannot be compared one-to-one.
• It is important to consider the aggregate for each year individually and
not the total aggregate for the entire 10-year projection.
• As the City gets closer to the fiscal year in which it is facing a negative
net cash position, operational expenses will require adjustments in
correlation with reduced anticipated revenues to ensure the long-term
viability for the City and the ability to balance the budget.
This was clearly noted in Scenario 2 presented alongside Scenario 1 at the
July 19, 2022, Council meeting.
The table below provides a summary of some of the major differences in
circumstances in preparing the projection assumptions that account for the
large majority of change in Ending Cash Position for the City.
• FAC 10-year budget projection - aggregate Ending Cash Position at a
little over $110 million for the period covering FY 2022/23 to FY
2031/32.
• Scenario 1 10-year budget projection - aggregate Ending Cash Position
at about ($36.9) million for the period covering FY 2022/23 to FY
2031/32.
• Ending Net Cash Position differential of the two projections listed above
is approximately $147 million
262
The table below provides a high-level overview of how the ending Net Cash
Position differential of the two projections is derived, mainly stemming from
the fact that comparing the two 10-year projections is incompatible because
they were developed using different factors and assumptions, as described
earlier in this report.
10-YEAR CITY BUDGET PROJECTIONS
Scenario 1 Financial Advisory
Commission
Base Year is 2022/23 Adapted Budget Base Year is 2021/22 Adopted Budget
Period Covered 10-Year projections period; 10-year projections period;
FY 2023j24 to FY 2031/32 FY 2022j23 to FY 2031j32
For purposes of this discussion and to achieve compatibility, the numbers noting the differences in the two
projections use the same 10-year period from FY 2022/23 to FY 2031132
Sales Tax - potential Projects about $11.1M in potential lass in sales Does not take into account any loss of
revenue loss tax revenue if Measure A is approved sales tax revenue if Measure A is
approved
Transient Occupancy Tax projects an 8011/a, or about $33.8M, in potential Does not take into account any lass of
(TOT) - potential revenue loss in TOT revenue if Mesure A is approved TOT revenue if Measure A is approved
lass
STVR Permit Fees -
potential revenue lass
Projects about $6.3M in potential lass from STVR
permit fees revenue if Measure A is approved
Does not take into account any loss of
STVR permit fees revenue if Measure A is
approved
Projects $20.5M in CIP investements,
Projects about $90M in CIP investments
which is the minimum $2M annual
CIP Expenditures
because it takes into account the City's
investment the City would have to spend
historical spending on all CIP projects over the
in order to qualify for RCTC and Gas Tax
last 6 years
grant funding (both restricted for road
improvements)
FY 2022j23 reflected inflationary impacts
causing increases in expenditureso in the
Based on historical averges and the
following categories;
expected gradual recovery of the
Operational &
- Contract and consultant services;
economy, conservative increases for
Administrative
Cast of materials/equipment, fuel, utilities; and
expenditure projections were utilized. In
Expenditures
Health care. pension casts, and wages
addition, the FY 2021/22 budget was the
Because of the impacts in the base year the net
Year prior to when the impacts of inflation
increase in expenditures over the 10-yer
had not yet been realized.
projection is about $26M.
Attachment: 1. ACFR - Net Position (Unrestricted) Category Definitions
263
264
ATTACHMENT 1
ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR)
NET POSITION (UNRESTRICTED) CATEGORY DEFINITIONS
As stated in Governmental Accounting Standards Board (GASB) Summary
of Statement No. 34 - Basic Financial Statements- and Management's
Discussion and Analysis (MD&A) for state and local governments, the
definitions provided give a brief description on the categories that make up
the unrestricted net position in both governmental activities and business -
type activities.
Governmental Activities:
Non -spendable includes amounts that cannot be spent on
operating expenditures because they are either not in spendable form or
are legally or contractually required to be maintained intact. This may
include prepaid items, land held for resale, and amounts due from the
Successor Agency to pay estimated installment payments of
enforceable obligations until obligations of the Former Agency are
paid in full and assets have been liquidated.
Restricted includes amounts that are externally imposed by creditors,
grantors, contributions, laws and regulations of other governments, or
imposed by law. The Section 115 Trust is irrevocably dedicated to funding
obligations of the City's pension beneficiaries, other post -employment
beneficiaries or costs of administering the Trust.
Committed includes amounts that can only be used for specific purposes
pursuant to constraints imposed by formal action of City's highest authority,
the City Council. The formal action that is required to be taken to establish,
modify, or rescind a fund balance commitment is by a resolution. This includes
the City's four (4) defined reserve categories and carryovers for General Fund
operational expenditures.
Assigned includes amounts that are constrained by the City's intent to be
used for specific purposes, but are neither restricted nor committed. City
Council is authorized to assign amounts to a specific purpose pursuant to the
policy -making powers granted through a resolution. This includes Public
Safety which represents property tax accumulated and held in trust by the
County of Riverside for fire protection, accumulated resources related to the
City's sales tax Measure G, and capital projects which is comprised of
carryover balances for capital projects.
Unassigned includes the residual amounts that have not been restricted,
committed, or assigned to specific purposes. The general fund is the only
fund that reports a positive unassigned fund balance. The unassigned fund
balance
265
ATTACHMENT 1
may serve as a useful measure of a government's net resources available for
spending at the end of the fiscal year.
Internal Service Funds are used to allocate costs among the City's various
functions. The City has four (4) internal service funds: Equipment
Replacement, Information Technology, Park Equipment and Facilities, and
Insurance.
Unavailable Revenues represents the recognition of revenue that are
brought on that increase the net position, which also include pension and OPEB
items that reduce the net position. The unrestricted net position is the
remaining portion of net position that is not externally restricted.
Business -Type Activities represents the City's enterprise fund to account
for the SilverRock Golf Course operations, which is considered a major fund.
266
DEPARTMENTAL REPORT ITEM NO. 2
City of La Quinta
CITY COUNCIL MEETING:
DEPARTMENTAL REPORT
TO: Madam Mayor and Members of the City Council
FROM City Attorney's Office
Bill Ihrke, City Attorney
DATE; October 18, 2022
SUBJEC SUPPLEMENT TO CITY MANAGER'S REPORT: CITY ATTORNEYS
OFFICE REVIEW OF INFORMATIONAL AND EDUCATIONAL
MATERIALS FOR 2022 GENERAL MUNICIPAL ELECTION
At the request of the City Manager, the City Attorney provides this report to
the City Council to confirm, for the informational and educational materials
that have been provided by the City Manager and City Staff to the City
Attorney's Office, our office has reviewed and commented to ensure those
materials comply with the requirements of state law.
By way of background, the California Supreme Court has set forth the
parameters for use of public funds and resources in connection with state and
local elections, including materials prepared by cities and other public agencies
relating to candidates and ballot measures.
Generally, the "rule of thumb" is that public funds and resources may be used
for informational and educational materials, but not for advocacy to vote in
favor of or against a candidate or ballot measure. (Vargas v. City of Salinas
(2009) 46 Cal. 4th 1; Stanson v. Mott (1976) 17 Cal. 3d 206.) For instance,
public funds and resources may be used to: (i) Prepare and distribute
objective and fact -based analyses on the effects a ballot measure may have
on a city and those persons and organizations served by that city; (ii) Express
the city's views about the effect of the measure on the agency and its
programs, provided the city does not advocate for or against the ballot
measure's passage, and (iii) Respond to inquiries about a ballot measure in
an informational and fact -based manner. (Ballot Measure Activities and Public
Resources, Institute for Local Gov. (2018).)
267
State law also expressly allows a legislative body of a public agency, such as
a city council or any of its members selected by the full council, to: (i) Submit
an argument against a measure placed on the ballot by voter -sponsored
petition; (ii) Submit a rebuttal argument to any argument in support of a
voter -sponsored ballot measure; and (iii) Have preference over other
arguments, if any, submitted in opposition to a voter -sponsored ballot
measure. (Elec. Code, §§ 9282(a), 9285(a)(3) & (b), 9287(a)(1).)
Additionally, state law expressly allows a city council the ability to refer a
proposed initiative measure to a city agency or agencies for a report on,
among other items, (i) A ballot measure's fiscal impact; (ii) Its impact on
funding for infrastructure of all types, including, but not limited to,
transportation, parks, and open space, and (iii) Its impact on the community's
ability to attract and retain business and employment. (Elec. Code, § 9212.)
As the Council is aware, the City Attorney's Office has been extremely careful
to advise the Council, City Manager, and City Staff as to the parameters
allowable under state law. In accordance with California Supreme Court
precedent, the City Attorney's Office assesses the propriety of using public
funds and resources in connection with materials prepared and distributed for
the 2022 General Municipal Election by "a careful consideration of such factors
as style, tenor and timing" of these materials to ensure they serve an
information and educational purpose. (Stanson v. Mott, supra, 17 Cal.3d at
p. 222.) This assessment in accordance with state law has been made for
materials in all media, including City -prepared printed materials and City -
prepared digital information posted on the City's website and City -
administered social media platforms.
DEPARTMENTAL REPORT ITEM NO. 5
taQau&a DESIGN & DEVELOPMENT DEPARTMENT
_— GEMofrheDESERT_ QUARTERLY REPORT
1000
500
L
1000
500
101
2k
0
THE DESIGN AND DEVELOPMENT DEPARTMENT CONSISTS OF THREE DIVISIONS:
BUILDING, THE HUB, AND PLANNING.
The Building Division administers and issues all residential and
commercial building permit applications, reviews plans (plan
BUILDING checks), and conducts on -site building inspections for
compliance with the La Quinta Municipal Code and California
Building Standards Code.
Plan Check Submittals Plan Check Fees Collected
2021 2022 2021 2022 2021 2022
July August September
Building Permits Issued
2021 2022 2021 2022 2021 2022
July August September
Building Inspections Performed
200
100
Cd
►XII
100
U
200
100
0
2021 2022 2021 2022 2021 2022
July August September
Building Permit Fees Collected
2021 2022 2021 2022 2021 2022
July August September
Average Building Inspections Per Day
2021 2022 2021 2022 2021 2021
July August September
2021 2022 2021 2022 2021 2021
July August September 269
The Hub serves as a one -stop permit center. It is the central location for
obtaining permits for planning, building, engineering, business licenses, and
-C special events. The Hub also issues licenses and permits for items such as
garage sales, home occupations, HVAC/windows/waterheater/utility change
outs pool drains, and re -roofs.
400
0
Business Licenses Issued Other Licenses and Permits Issued
2021 2022 2021 2022 2021 2022
July August September
400
200
IQ
2021 2022 2021 2022 2021 2022
July August September
.......................................................................................
Customer Service/Assistance
Phone Activity In-Person/Counter Activity
500
5k
250
2.5k
2021 2022 2021 2022 2021 2022 2021 2022 2021 2022 2021 2022
July August September July August September
Includes all phone calls received by the Concierge, Includes all Hub visitors checked in by the Concierge.
the Hub general line, and all Permit Technicians.
Average Phone Calls Per Day Average In-Person/Counter Per Day
50
200
25
0 2021 2022 2021 2022 2021 2022
July August September
Includes all phone calls received by the Concierge,
the Hub general line, and all Permit Technicians.
2021 2022 2021 2022 2021 2022
July August September
Includes all Hub visitors checked in by the Concierge.
270
PLANNING
20
10
The Planning Division administers the zoning and development standards
and works with residential and commercial developers, architects, builders,
and businesses to ensure that development is consistent with the La
Quinta Zoning Code and General Plan. Planning staff coordinates with the
Planning Commission, which primary function is to develop and maintain
the City's General Plan, consider development applications, as well as to
serve as an advisory body to the City Council.
Planning Permit Applications Submitted
Jul Aug Sep
N 2021 0 2022
(Planning Staff - -
10
Planning Project Applications Submitted
Jul Aug Sep
2021 0 2022
Planning Approvals
• Minor Use Permit for a modification to an existing telecommunications facility at 54001 Madison Street.
• Minor Adjustment for a wall height increase within the Cantera Community.
• Modification By Applicant for a change to the architectural elevations for an existing two-story commercial building
located at 46805 Dune Palms Road.
• Modification By Applicant for a change to the architectural elevations for a plan within the Palo Verde residential
development.
• Sign Program Amendment to add a business name to a building in the 111 Shopping Center.
• Sign Program for St. Francis of Assisi Church at 47225 Washington Street for monument and building signs.
• Minor Modification to install new antennas and associated equipment for an existing telecommunications facility at
79120 Corporate Center Drive.
• 1-year extension to Tentative Tract Map 34642.
• Final Landscape Plan for common area plans for Capistrano residential development.
• Special Event Permit for the La Quinta High School Homecoming Parade.
(Planning Commission
Recommended approval of a Street Name Change for SilverRock Way to Talus Lane.
Site Development Permit and Conditional Use Permit amendment for an expansion to the St. Francis of Assisi church
to construct a new parish hall.
A new wireless communication facility located on an existing rooftop of a building on Caleo Bay Drive.
271
272
REPORTS AND INFORMATIONAL ITEM NO. 30
FINANCIAL ADVISORY COMMISSION
SPECIAL MEETING
MINUTES
WEDNESDAY, AUGUST 24, 2022
CALL TO ORDER
A special meeting of the La Quinta Financial Advisory Commission (Commission)
was called to order at 4:00 p.m. by Chair Batavick.
This meeting provided teleconferencing accessibility pursuant to Executive Orders
N-60-20 and N-08-21 executed by the Governor of California, and subsequently
Assembly Bill 361 (AB 361, 2021), enacted in response to the state of emergency
relating to novel coronavirus disease 2019 (COVID-19) and enabling
teleconferencing accommodations by suspending or waiving specified provisions in
the Ralph M. Brown Act (Government Code § 54950 et seq.), and City Council
Resolution No. 2021-035, adopted by the City Council on September 28, 2021, and
reaffirmed on August 2, 2022, members of the public, the Financial Advisory
Commission, the City Manager, City Attorney, City Staff, and City Consultants may
participate in this special meeting by teleconference only.
PRESENT: Commissioners Anderson, Dorsey, Luettjohann, Mast, Mills, Way and
Chair Batavick
ABSENT: None
STAFF PRESENT: Finance Director Martinez, Financial Services Analyst Hallick,
Account Technician Batuta, and Deputy City Clerk McGinley
PLEDGE OF ALLEGIANCE
Commissioner Dorsey led the audience in the Pledge of Allegiance.
The Commission and staff shared a brief introduction of their background and
experiences.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None
CONFIRMATION OF AGENDA
Staff requested that Business Session Item No. 3 "Receive and File the Annual
Comprehensive Financial Report for the year ended June 30, 2021" be moved up
and considered first on the agenda. The Commission concurred.
FINANCIAL ADVISORY COMMISSION MINUTES Page 1 of 4 August 24, 2022
SPECIAL MEETING
273
BUSINESS SESSION - taken out of Agenda order
3. RECEIVE AND FILE THE ANNUAL COMPREHENSIVE FINANCIAL
REPORT (ACFR) FOR THE YEAR ENDED JUNE 30, 2021
Finance Director Martinez and CPA Partner Phillip White with Eide Bailly, LLC
auditing firm (EB) presented the staff report, which is on file in the Finance
Department.
Mr. White explained EB's audit purview and scope, and sections related to the
independent auditor report, found on page 1, of the ACFR.
The Commission, staff, and Mr. White discussed steps taken to strengthen internal
controls; details of the City's internal controls over financial reporting that was
identified for accounting entry adjustments referenced on page 1 in the ACFR
summary (Attachment 1); and the three levels of internal control deficiencies.
Further discussion followed regarding footnote 17 on pages 67-72 of the ACFR,
referencing Long -Term Debt and debt related to the former Redevelopment Agency
(RDA) of the City and Successor Agency debt noted in ACFR that is not a direct
obligation for the City.
Commissioner Mills suggested adding more detail to footnotes on long-term debt
related to RDA for a better understanding. Staff and Mr. White mention that a brief
history can be found in footnote 17 on page 67 of the ACFR, but can look at ways
to improve clarity. Commissioner Way inquired on a meeting with staff to review
the ACFR for a better understanding. Finance Director Martinez confirmed
coordinating a review in the future.
Motion - A motion was made and seconded by Commissioners Dorsey/Way to
receive and file the Annual Comprehensive Financial Report for the year ended
June 30, 2021, as submitted. Motion passed unanimously.
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS -
None > > > taken out of Agenda order
CONSENT CALENDAR ITEMS
1. APPROVE MEETING MINUTES DATED JUNE 1, 2022
2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
APRIL 30, 2022
3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
MAY 31, 2022
4. RECEIVE AND FILE FOURTH QUARTER FISCAL YEAR 2021/22
TREASURY REPORTS FOR APRIL, MAY, AND JUNE 2022
FINANCIAL ADVISORY COMMISSION MINUTES Page 2 of 4 August 24, 2022
SPECIAL MEETING
274
Chair Bativick inquired about the non -general fund revenue listed under top five
revenue/income sources for May on page 2 of the staff report for Consent Calendar
Item No. 3. Financial Services Analyst Hallick explained the larger amount of
$12,931,361 is pertaining to the debt service payment mentioned in the discussion
regarding the ACFR.
Commissioner Mills noted he was not able to review the ACFR as he was out of
town and would not be able to vote on this item.
Motion - A motion was made and seconded by Commissioners Anderson/Way to
approve the Consent Calendar, as submitted. Motion passed: ayes - 6, noes - 0,
abstain - 1 (Mills).
BUSINESS SESSION - Continued
1. APPOINT A FINANCIAL ADVISORY COMMISSIONER CHAIRPERSON
AND VICE -CHAIRPERSON FOR FISCAL YEAR 2022/23
Finance Director Martinez and Financial Services Analyst Hallick presented the staff
report, which is on file in the Finance Department.
Commissioners Mills and Dorsey expressed their interest to serve on the
Commission as Chairperson and Vice -Chairperson for fiscal year 2022/23.
Motion - A motion was made and seconded by Commissioners Way/Anderson to
appoint Commissioners Mills and Dorsey as Chairperson and Vice -Chairperson,
respectively, for fiscal year 2022/23. Motion passed unanimously.
2. APPOINT TWO FINANCIAL ADVISORY COMMISSIONERS TO
REVIEW THE CITY'S OUTSTANDING PENSION OBLIGATION
Financial Services Analyst Hallick presented the staff report, which is on file in the
Finance Department.
The Commission and staff discussed timeline and review process for the City's
outstanding pension obligation. Commissioners Anderson and Dorsey expressed
interest to be on the subcommittee for review of the City's pension obligation.
Motion - A motion was made and seconded by Commissioners Mills/Mast to appoint
Commissioners Anderson and Dorsey to serve on the subcommittee for review of
the City's pension obligation. Motion passed unanimously.
STUDY SESSION - None
DEPARTMENTAL REPORTS
All reports are on file in the Finance Department.
FINANCIAL ADVISORY COMMISSION MINUTES Page 3 of 4 August 24, 2022
SPECIAL MEETING
275
1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES
Finance Director Martinez mentioned an additional subcommittee will also be
requested for review of request for proposal (RFP) for auditing services at the
February 2023 Commission meeting. Commissioner Batavick asked if requesting
an RFP for auditing services was for best practice; Staff confirmed and noted the
RFP followed the City's established procurement process for services pursuant to
the City's adopted Purchasing Policy.
2. FIRST QUARTER 2022 (JANUARY-MARCH) SALES TAX UPDATE FOR
THE CITY OF LA QUINTA
The Commission and staff discussed sales activity growth for non -confidential
business types. Financial Services Analyst Hallick said she would reach out to the
City's consultant, HdL Coren & Cone, Inc. to see if more information on growth can
be provided and would share with the Commission. Further discussion followed
regarding sales tax revenue.
COMMISSIONERS' ITEMS
The Commission discussed Measure A, an initiative petition proposing to phase -out
and permanently ban non -hosted short-term vacation rentals (STVRs) in non-
exempt areas of the City by December 31, 2024, which qualified and will be on the
November 8, 2022 ballot. Staff said they would share with the Commission the
links to Council meetings where this item was discussed.
The Commission inquired when the City plans to do a citywide fee study. Staff
explained the City annually updates the City's Master Fee Schedule to reflect annual
Consumer Price Index (CPI) increases; and every five to seven years completes a
citywide comprehensive fee analysis to determine if fee adjustments are needed
to improve the correlation between the City's cost of providing services and the
fees imposed to recover those costs; and staff will provide additional information
on this matter to the Commission.
ADJOURNMENT
There being no further business, it was moved by Commissioners Way/Mast to
adjourn this meeting at 5:58 p.m. Motion passed unanimously
Respectfully submitted,
Jessica Delgado, Management Assistant
City of La Quinta, California
FINANCIAL ADVISORY COMMISSION MINUTES Page 4 of 4 August 24, 2022
SPECIAL MEETING
276
REPORTS AND INFORMATIONAL ITEM NO. 31
IF 0
_P1 hUUV11/
INTERNATIONAL AIRPORT 1
AIRPORT COMMISSION MEETING AGENDA
Wednesday, September 21, 2022 - 5:30 P.M.
Pursuant to Assembly Bill 361, this meeting will be conducted by teleconference and there will be no
in -person public access to the meeting location.
Submit your public comment to the Airport Commission electronically. Material may be emailed
to: Christina. brown((Dpalmspringsca.gov - Transmittal prior to the start of the meeting is required.
Any correspondence received during or after the meeting will be distributed to the Airport
Commission and retained for the official record.
To provide public comments at the meeting, please use the following link
httgs://us02web.zoom.us/i/86019815290?pwd=ZitOZDIyeGZh N UN EQTVkU29nTUd Pdz09
or call (669) 900-6833 and enter Meeting ID: 860 1981 5290 - Passcode: 583916
City of Palm Springs:
Riverside County:
Vacant
City of Cathedral City:
Vacant
City of Palm Desert:
Kevin Wiseman
Aftab Dada -Chair
David Feltman
Kevin J. Corcoran
Vice Chair
Ken Hedrick
City of Indian Wells:
Paul Budilo
City of Coachella:
Gabriel Martin
City of Rancho Mirage:
Thomas Weil
Gerald Adams
Scott G. Miller
Patricia Breslin
John Payne
City of La Quinta:
Kathleen Hughes
City of Desert Hot Springs:
Jan Pye
City of Indio:
Jhan Schmitz
Todd Burke
M. Guillermo Suero
Palm Springs City Staff
Teresa Gallavan Harry Barrett Jr., A.A.E.
Interim City Manager Airport Executive Director
1. CALL TO ORDER — PLEDGE OF ALLEGIANCE
2. POSTING OF AGENDA
3. ROLL CALL
4. ACCEPTANCE OF AGENDA
5. PUBLIC COMMENTS: Limited to three minutes on any subject within the purview of
the Commission
6. APPROVAL OF MINUTES: Minutes of the Airport Commission Regular Meeting of
July 20, 2022
7. INTRODUCTIONS AND PRESENTATIONS
8. CITY MANAGER REPORT
277
Airport Commission Meeting Agenda
September 21, 2022 — Page 2
9. DISCUSSION AND ACTION ITEMS:
9.A Training re: Brown Act and Commissioner Roles and Responsibilities
9.13 Baggage Handling System Update
9.0 Operations, Properties and Facilities Committee Update
10. EXECUTIVE DIRECTOR REPORT:
10.A Marketing Update
10.13 Financial Summary Update
10.0 Projects and Airport Capital Improvement Program Update
10.13 Strategic Planning Session Update
11. COMMISSIONERS REQUESTS AND REPORTS
12. REPORT OF COUNCIL ACTIONS:
12.A Past City Council Actions
12.13 Future City Council Actions
13. RECEIVE AND FILE:
13.A Airline Activity Report July & August 2022
13.13 Airline Activity Report Fiscal Year Comparison
13.0 Airlines Schedules September & October 2022
14. COMMITTEES:
14.A Future Committee Meetings
ADJOURNMENT:
The Airport Commission will adjourn to a Special Meeting on September 27, 2022, at
12:30 P.M.
278
Palm Springs Airport Commission Report — September 21, 2022 Meeting
City Manager Report — Teresa Gallavan — Interim City Manager was introduced.
Introductions & Presentations: None
Discussion and Action Items:
• Prior to the Airport Strategic Planning full day meeting on September 27th, the City of Palm
Springs wanted to remind the commissioners of their "role", rules, responsibilities. The City
Attorney very patiently reviewed the Brown Act and how to comply with this law, learn
best practice, avoid legal problems and to promote a positive public perception. The
Commissioners are to be the "eyes and ears" of the community and to add a fresh
perspective. Unfortunately, three of the Palm Springs commissioners seem to forget that
the ultimate decision maker is the City Council. 90 minutes of this meeting was dedicated
to this training because of these individuals.
Airport Executive Director Report — Harry Barrett Jr. focused on the key concerns of the airport
commission:
• Baggage Handling System Update —TSA and FAA are in "stop mitigation" until program is set in
place for now and into the future.
• Operations, Properties and Facilities - Parking is now believed to be adequate for the upcoming
season with no challenges. There is land available for an over -flow parking lot on the airport
and also across the street for future off -site parking. Also the COVID clinic has moved which will
free -up space. In future airport will address more ADA, premium and economy parking lots.
The airport has some critical staffing needs. The issue is backfilling positions as well as hiring
new positions — currently need Maintenance Supervisor, Assistant Airport Manager. Problem is
recruiting new staff and then working with HR — process is tedious
• PS City Council - No discussion yet about new rules and policies for city commissions. Airport
will postpone elections for new officers by one month and not fill any positions for
commissioners whose terms will expire in June 2022. It appears there is concern over size of
airport commission. A few PS airport commissioners have stated that if there was no
international service, there would be a need for commissioners from other cities.
Marketing Report — Deputy Director of Aviation Marketing and Air Service — Daniel Meier
• New records continue to be established. July is up 3.2% and August is 10.2%. Already bookings
for January & February 20223 are 20% over 2022.
• Professional company has been hired to install, maintain and remove holiday decoration for 3
years.
• Passenger Experience — permanent shade structures are added to the Bono concourse.
• TSA pre -check- CLEAR is adding additional kiosk
• Public Brand Meetings will be offered on September 28 and October 6 for first peek of new
airport logos. From their feedback, the logos will then be tweaked and presented to marketing
279
committee, followed by airport commission and then on to City Council. The airport received 8
proposals for airport rebranding and website and none were from the Coachella Valley.
Financial Summary Report — Victoria Carpenter, Airport Administration Manager
• Airport Car Rental — rate increase per car continues to increase this budget item. Very
profitable!
• Projects & Airport Capital programs update — Delay in materials is now leading to modifications.
Will start in common use area in regional wing by November. All gales will be converted to
common use instead of by individual airline. Restrooms still must go through design approval
which will delay to May 2023 at best.
Airport Master Plan — The RFP had 4 consultants apply for the next twenty year project. Customs
and Border Protection is in discussion. The business plan must demonstrate positive economic
impact to justify expansion.
Commissioners Requests and Reports - None
Next Airport Commission Meeting is scheduled for October 19,2022 at 5:30 pm via teleconference.
POWER POINTS
CITY COUNCIL
MEETING
OCTOBER 18, 2022
City Council Meeting
October 18, 2022
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Pledge of Allegiance
A- oe"I" now
City Council Meeting
October 18, 2022
61 — Approve Concept for 40t"
Anniversary Commemorative Art Piece
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40thAnniversary Art Piece
• Call to Artists was distributed to over 200
LQAC Artists
• Responses vetted by staff and Community
Services Commission
• Artists were encouraged to consider La
Quinta's history, culture, environment,
architecture, points of interest, and notable
community members in their proposals
incorporation Exhibit
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October 18, 2022
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City Council Meeting
October 18, 2022
B2 - Award Contract for Dune Palms
Road Bridge Project 2011-05
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Recommended Actions
• Appropriate $4,501,803 additional funding
— Using a combination of Measure G Reserves and
Unassigned Reserves
• Award Contract to Ortiz Enterprises, Inc.
— Authorize City Manager to execute contract upon Caltrans
approval
— Authorize future change orders within project budget
Bridge - Total Cost
Low Bid
• Low Bidder: Ortiz Enterprises Inc.
• $4,501,803/31% higher than Engineer's Estimate
— Structural concrete and rebar
— Higher prices documented by Caltrans
• Engineer Estimate within 6% taking this into account
— Expendables (gas)
— Non -participating costs within anticipated budget
Project Description
• Construction of an all-weather bridge
• Typical section including:
• 6-ft sidewalk on both sides of the bridge
• two (2) 8-ft bike/cart paths
• two (2) 11-ft outside lanes
• two (2) 12-ft inside lanes
• and a raised median
• Channel improvements upstream and downstream from
bridge
• Bridge approach roadway improvements
• CV Link enhancements / connection to Dune Palms Road
• Ancillary improvements related to bridge
Anticipated Project Schedule
• Council Considers Project Award
• Execute Contract and Mobilize
Jan. 2023
• Construction (543 Working Days)
2024
• Accept Improvements
QUESTIONS
Oct. 18, 2022
Oct. 2022 to
Jan. 2023 to Nov
January 2025
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City Council Meeting
October 18, 2022
63 - Agreement with Rincon Consultants
for GIS Services
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G I S Software
• Existing Services, ESRI and Part -Time Staff
• Issues and Expansion
• Strategy for Upgrade
Challenges
• Staffing availability
• Mapping and data
• Public accessibility
• Lack of reporting
RFP and Interviews
• Issued August 2022
• 12 Responses received
• 3 Firms interviewed
• Rincon Consultants, Inc. selected
Consultant vs. Existing Services
✓ Location and Spatial Analytics
✓ GIS Integration for Permitting
Software
✓ Economic Data Reporting
✓ Mapping of Critical
Development Information
✓ Infrastructure Mapping
x Analytics and Reporting
unavailable
x GIS Integration lacking
x Limited Detail for Research
and Property Information
October 18, 2022
23
OHinton Consultants, Inc.
Environmental Scientists P€anners [ Engineers
City of La Quinta
GIS Technical Support Services
October 18t", 2022
Tracy Popiel
Senior GIS Specialist
I Why Invest in a City -Wide GIS?
• Identify Patterns for Informed
Decision Making
• Facilitate Cross -Department
Collaborationm
• Centralized Data = Long Term
Continuity and Consistency
• Web -Based Solutions for Easier
Access
L
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October 18, 2022
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GIS and Cities
Better civic
communication and
public engagement
Enhance City
Housing programs
Map key economic zones
and business districts
I Our Vision for GIS at the City of La Quinta
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26
Prioritize needs and
allocate resources more
effectively
J
Connect departments and
streamline workflows
Empower the public with
access to information
We aim to support the City by utilizing technology to modernize the
GIS infrastructure, bring many datasets together, streamline
processes, and make the lives of your constituents better and the
jobs of your staff easier.
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October 18, 2022
Dashboards For Decision Making
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I Maps That Tell a Story
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October 18, 2022
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• Deep bench of GIS personnel
• GIS hubs ' '=
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• Diverse skillsets and specialties ;R
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• Data Solution Architect -
• Cyber security ,
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27 Years in Business
Offices in California
IsProject Awards
Professional Staff
2021 Zweig Group Award:
1s' Place Best Firm to Work For
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Sacramento
Oakland
San Jose
Monterey
Fresno
San Luis Obi
Ventura (headquarters)
— Los Angeles
F---- Redlands
Carlsbad
— San Diego
16
Questions?
CALIFORNIA
City Council Meeting
October 18, 2022
S1 - Discuss Implementation of City
Funded Turf Rebate Program
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Background:
• May 2021: State of Emergency due to the drought
• September 20, 2022: Council requested study
session to discuss City funded turf rebate program
• Coachella Valley Water District has a turf rebate
program
• Cities of Palm Desert, Rancho Mirage and Indian
Wells have implemented supplemental City funded
turf rebate programs
CVWD Turf Rebate Program
• Residential: $3/SF
• minimum area of 200 square feet
• maximum area of 10,000 square
feet of removal
• Commercial: $3/SF
. maximum of 25,000 square feet
City of Rancho Mirage
• Implemented July 2022
• $2.5M total allocation
• Residential: $3/SF
• Commercial: $1/SF
• HOA/Commercial eligible for $6,000
reimbursement for landscape
architect
City of Palm Desert
• Implemented September 2022
• $1.5M total allocation (500K CM discretion)
• $3/SF Residential capped at $750K
• 71500 SF maximum project size
• • $1/SF HOA/Commercial capped at $250K
• 15,000 SF maximum project size
City of Indian Wells
• Implemented October 6, 2022
• $500K total allocation
• $250K at discretion of CM
• Residential only
• $3/SF
• minimum 200 SF
• maximum 5,000 SF removal area
• Maximum rebate of $15,000 per
household
Possible Funding Sources
• Measure G Reserves
• Natural Disaster Reserves
• Measure G
• FY 21/22 surplus
• Unassigned Reserves +9m
Questions?
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WRITTEN
PUBLIC
COMMENT
CITY COUNCIL
MEETING
OCTOBER 18, 2022
CITY COUNCIL MEETING - OCTOBER 18, 2022 - WRITTEN COMMENTS BY FINANCIAL ADVISORY COMMISSION CHAIRPERSON
RICHARD "DICK" MILLS - BUSINESS SESSION ITEM NO. 2 - DUNE PALMS BRIDGE PROJECT 2011-05 ADVANCED FUNDING APPROPRIATION
From: "W. Richard Mills" <dmillshome@wrmcpas.com>
Date: October 17, 2022 at 3:37:31 PM PDT
To: John Pena <jpena@laquintaca.gov>, Kathleen Fitzpatrick <kfitzpatrick@laquintaca.gov>, Linda Evans
<Levans@laquintaca.gov>, Robert Radi <Rradi@laquintaca.gov>, Steve Sanchez
<ssanchez@laquintaca.gov>
Subject: Dune Palms Bridge Project
EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution
when opening attachments, clicking links or responding to requests for information.
Madame Mayor and City Council Members —
A point of clarification respecting the additional funding request for the Dune Palms Bridge Project.
On October 5, 2022 the Financial Advisory Commission conducted a Special Meeting which was the
same day that the City received 5 bids. The low bid was 31% higher than expected. Thus, the FAC was
not aware of this development and was unable to even consider it.
Previously, the Staff and the FAC had agreed to use a combination of Unassigned Reserves and Measure
G Reserves to fund the advance funding of $15,905,300.
Now the Staff is requesting additional funds of $4,501,803 from the same sources. The FAC has no
knowledge of this request. This is a significant matter and deserves input from the guardians of Measure
G. In fact, at the October meeting the FAC formed a three -member sub -committee to study the
"General Fund Balance and Reserves Policy".
I am unclear respecting the urgency. The next meeting of the FAC is November 9, 2022.
Respectfully submitted —
Dick Mills
Chair, Financial Advisory Commission
CITY COUNCIL MEETING - OCTOBER 18, 2022 - WRITTEN COMMENTS BY EEVET EDENS, DESERT CANCER FOUNDATION
MATTERS NOT ON THE AGENDA - THANKING COUNCIL FOR THEIR SUPPORT
From:
Eevet Edens <ed@desertcancerfoundation.org>
Sent:
Monday, October 17, 2022 12:46 PM
To:
City Clerk Mail
Cc:
Eevet Edens
Subject:
Public Comment from Desert Cancer Foundation
EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information.
Hello,
My name is Eevet Edens, Executive Director of the Desert Cancer Foundation. I would like to submit a WRITTEN
COMMENT for the city council meeting on Tuesday, October 18, 2022. Are your meetings also on zoom? I would like to
attend and may have a schedule conflict depending on the time for public comments... thank you :)
COMMENT:
Good afternoon Mayor Evans, City of La Quinta council members and city staff. We want to publicly THANK YOU for your
support of Desert Cancer Foundation!
We truly appreciate the funding from your Community Grant Program for 2022-2023, and support of Desert
Cancer Foundation (DCF). Your ongoing partnership helps us provide vital cancer care and treatment for residents who
otherwise could not access or afford vital care! On behalf of DCF's Board of Directors, staff members, and the residents we
serve, thank you!
And on the heels of a very successful Paint El Paseo Pink - we send a special thank you to Mayor Evans for your attendance of
this beloved event. You are true leader and partner in every sense, and we're honored to have you attend and grateful for
your support of DCF to provide for valley resident in need.
With much gratitude,
Eevet Edens, Executive Director of the Desert Cancer Foundation
Warm regards,
Eevet Edens,
Executive Director,
Desert Cancer Foundation
Office: (760) 773.6554, Ext. 102
Cell: (760) 397.3722
Email: EDaDesertCancerFoundation.or
www.DesertCancerFoundation.org
'%+E
^s er
DESERTCANCER
4fi rforC"Cani
CITY COUNCIL MEETING - OCTOBER 18, 2022 - WRITTEN COMMENTS BY RESIDENT GEORGE BATAVICK
STUDY SESSION ITEM NO. 1 - OPPOSING TURF CONVERSION REBATE PROGRAM
From: George Batavick <georgebatavick@yahoo.com>
Date: Saturday, October 15, 2022 at 11:32 AM
To: Linda Evans <Levans@laquintaca.gov>, Kathleen Fitzpatrick <kfitzpatrick@laquintaca.gov>, John Pena
<jpena@laquintaca.gov>, Robert Radi <Rradi@laquintaca.gov>, Steve Sanchez <ssanchez@laquintaca.gov>
Cc: Jon McMillen <jmcmillen@laquintaca.gov>, Claudia Martinez <cmartinez@laquintaca.gov>, Bryan
McKinney <Bmckinney@laquintaca.gov>, Julie Mignogna <jignogna@laquintaca.gov>
Subject: Potential City Funded Turf Rebate Program
** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when
opening attachments, clicking links or responding to requests for information. **
Madam Mayor and Members of the City Council,
At your October 18, 2022 City Council Meeting, Staff of our Public Works Department will be leading a Study Session
to "Discuss Implementation of City Funded Turf Rebate Program." The Study Session Memorandum concludes "Given
the success the turf rebate program in neighboring cities, it is proposed that the City of La Quinta consider appropriating
funding for a similar rebate program in partnership with CVWD. Staff recommends that the program be available to
those residents, businesses, and HOA's that qualify under CVWD's current Turf Rebate Program on a first come, first
serve basis."
I am ADAMANTLY opposed to the City of La Quinta implementing a City Funded Turf Rebate Program. My reasons
follow.
The State of California has historically mismanaged its water resources, leading to the current concerns about future
availability. This mismanagement, coupled with a number of past years with low rainfall and low snowpacks, has
exacerbated this situation. However, instead of improving the state's water infrastructure by investing in new reservoirs
and salinization plants using ocean water, politicians on both sides of the aisle have invested in such boondoggles as the
bullet train to nowhere. Now the state is looking to the Cities and local water utilities to bail them out of their water
mismanagement by declaring a State of Emergency and imposing draconian conservation measures.
It goes without saying, reasonable water conservation SHOULD ALWAYS be a priority for the City and its residents,
businesses and HOA's. The viability of La Quinta relies on an adequate supply of water to help support its economy,
especially those parts of our economy in the resort and hospitality area (eg hotels and golf courses.) The City continues
to do its part to conserve water as evidenced by the many past and planned turf conversion projects, and should be
applauded for these efforts.
Residents, businesses and HOA's likewise need to do their part to conserve water by installing smart irrigation
controllers and, when sensical and affordable, convert their turf areas to desertscape (drought resistant plants and rock)
or artificial turf. However, this is a personal responsibility of the residents, businesses and HOA's and requires them to
work with CVWD to take advantage of their existing rebate programs. It is NOT a City responsibility to provide additional
rebates as there is no direct benefit to the City to do so. Instead, additional City rebates would impair our finances.
As an example of how rebates should work - I live in the Griffin Ranch Community and serve as the HOA's Financial
Advisor and, until recently, the Chair of our Landscape Committee. Over the past 2 years, we have had a number of turf
conversion projects. Most recently in our main entry area, we converted 24,685 square feet of turf to a combination of
desertscape (for 21, 725 sq ft) and artificial turf (for 2,960 sq ft). The net cost to the HOA follows:
Removal of existing turf and installation of desertscape $90,000
Installation of artificial turf 26,750
Total cost $116,750
CVWD rebate @ $3 a square foot (74,055)
Net cost to HOA $42,6965
CITY COUNCIL MEETING - OCTOBER 18, 2022 - WRITTEN COMMENTS BY RESIDENT GEORGE BATAVICK
STUDY SESSION ITEM NO. 1 - OPPOSING TURF CONVERSION REBATE PROGRAM
In our case we charged 50% ($21,348) to our reserves and the other 50% to our operating expenses. All of this was
properly managed within our HOA. We were not looking for a subsidy, tantamount to free handout, from the City, as
we accepted it was OUR responsibility and NOT a City responsibility to complete this work.
Regarding CVWD, they play a sort of carnival "shell game" with their rebates. Their rebates will all be recouped thru
future rate increases or Tier adjustments. Additionally, the loss of revenues from lower water usage resulting from turf
conversions will likewise be recouped thru future rate increases and Tier adjustments.
The Staff, under Fiscal Impacts, mention the funding options of Measure G Revenues or Reserves, Natural Disaster
Reserves, FY 21/22 Surplus, or Unassigned Reserves. The use of Measure G Revenues or Reserves is a nonstarter as such
use would run afoul of Measure G's intent. Certainly, Measure G was not intended to provide subsidies to selected
residents, businesses and HOA's. And I do not see our water issue a national disaster. Regarding the use of FY 21/22
Surplus or Unassigned Reserves, the FAC has just initiated its Reserve Study, so Commissioners will need to include this
Surplus and Unassigned Reserves at their current levels in its Study. Also, our unfunded pension liability needs to be
considered before committing City funds for a rebate program.
It is my strong opinion, the City should NOT consider a Turf Refund Program for its residents, businesses and HOA's as
there is NO direct benefit to the City. Rather it would drain some of our current finances already facing the potential
passage of Measure A, and a looming recession.
In closing, now is the time for the City to conserve our finances and not needlessly use them to help selected
residents, businesses and HOA's with their turf conversions which are clearly their responsibility. Additionally, there is
no need for the City to "keep up with the Joneses" when viewing other Coachella Valley City Rebate Programs, nor do
we have to "virtue signal" the City is doing something to quell the loud voices of the unrealistic expectations of the
water conservation crusaders.
Thank you for considering my views on this matter.
Regards,
George Batavick
Sent from my iPad