2023 CVAG Reimbursement Agrmt ATP Amendment 2 - Avenue 48 Art & Music Line DesignCOACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
73-710 Fred Waring Dr., Suite 200, Palm Desert, CA 92260 • (760) 346-1127 • www.cvag.arg
December 15, 2022
Monika Radeva
City Clerk
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Re: ATP — Art & Music Line Project Reimbursement Agreement — Amendment No. 2
Good Day Monika:
0)1_vEl
CVAG
On December 5, 2022, the CVAG Executive Committee authorized the Chair and/or Executive
Director to:
1. Take the necessary steps accept $36.483 million in Active Transportation Program
Funding, conditional on approval by the California Transportation Commission; and
2. Execute Amendment No. 2 to the agreement with Albert A. Webb Associates for a not to
exceed amount of $1,060,000, including 10 percent contingency; and authorize the
Executive Director and/or Legal Counsel to make clarifying changes/revisions before
execution; and
3. Execute amendments to existing reimbursement agreements with the Cities of Coachella,
Indio and La Quinta to adjust the local share of pre -construction services.
Enclosed please find two (2) copies of Amendment Number Two to the Reimbursement
Agreement with CVAG for the ATP — Art & Music Line Project, which has been signed by Chair
Steven Hernandez and is ready for the city of La Quinta to process for signatures. I also have
included a copy of the Staff Report (with attachments) associated with this approved agenda item.
It provides the project background and fiscal analysis associated with the regional and local
shares of project costs.
Once executed by the City, please return the two (2) executed copies for the final signature by
CVAG's Executive Director, Tom Kirk. If you wish to have us pick it up, please contact me by
email at arnumillen[acvaq.ora or by telephone at (760) 346-1127.
Coachella Valley Association of Governments
Contracts Administration
73-710 Fred Waring Drive, Suite 200
Palm Desert, CA 92260-2516
Thank you.
Allergy
Enclosures: Two (2) copies of Amendment Number Two to the ATP — Art & Music Line
Project Reimbursement Agreement between CVAG and the City of La Quinta
and the associated CVAG Executive Committee Staff Report.
CITY OF BLYTHE • CITY OF CATHEDRAL CITY • CITY OF COACHELLA • CITY OF DESERT HOT SPRINGS . CITY OF INDIAN WELLS
CITY OF INDIO • CITY OF LA QUINTA • CITY OF PALM DESERT • CITY OF PALM SPRINGS • CITY OF RANCHO MIRAGE • COUNTY OF RIVERSIDE
AGUA CALIENTE BAND OP CAHUILLA INDIANS • CABAZON BAND OF MISSION INDIANS
ITEM 8B
Coachella Valley Association of Governments
Executive Committee
December 5, 2022
CVAG
STAFF REPORT
Subject: Next Steps for the Arts and Music Line
Contact: Jonathan Hoy, Director of Transportation (Ihov a�7,cvag.org)
Recommendation: Authorize the Chair and/or Executive Director to:
1. Take the necessary steps accept $36.483 million in Active Transportation Program
Funding, conditional on approval by the California Transportation Commission; and
2. Execute Amendment No. 2 to the agreement with Albert A. Webb Associates for a
not to exceed amount of $1,060,000, including 10 percent contingency; and
authorize the Executive Director and/or Legal Counsel to make clarifying
changes/revisions before execution; and
3. Execute amendments to existing reimbursement agreements with the Cities of
Coachella, Indio and La Quinta to adjust the local share of pre -construction services
Transportation Committee: Concurs (Meeting of November 7)
Background: On October 20, 2022, California Transportation Commission (CTC) staff
announced the recommended projects for Cycle 6 of the Active Transportation Program (ATP), a
highly competitive pot of funding for bike and pedestrian projects. CVAG was recommended to
receive $36.483 million for the Arts & Music Line, a 15-mile project that largely extends along
Avenue 48 in the Cities of La Quinta, Indio and Coachella. The project provides safe routes to
local schools and embraces the use of bold color schemes, innovative lighting and artwork to
create not only a safe and inviting route but also a destination in and of itself. It includes two
connections to CV Link — the valleywide multi -modal pathway now under construction — and a
connection to the polo grounds, which is home to the world-renowned Coachella and Stagecoach
art and music festivals.
The project is one of 67 projects in the statewide component that are eyed to receive $853.52
million from the 2023 Active Transportation Program. The grant awards are recommendations by
CTC staff. The projects, along with recommendations for the small urban and rural projects, will
be presented to the California Transportation Commission for approval when they meet in
Riverside on December 7-8, 2022. The Arts and Music Line is, by far, the largest project being
recommended out of Riverside County. CTC staff has also recommended $300,000 for a mobility
plan in the unincorporated community of Desert Edge and nearly $8.2 million for three different
projects in the City of Jurupa Valley.
Projects are scored on a 100-point scale; projects that don't get funded in the statewide round are
then considered for funding in the Metropolitan Planning Organization (MPO) round, where there
are fewer dollars to spread out across the state. For the Coachella Valley, that allocation process
includes additional scoring based on the Riverside County Transportation Commission (RCTC)
adopted selection criteria. RCTC's deadline to submit the ATP award list to the Southern
California Association of Governments for the MPO share is January 30, 2023. On November 21,
2022, RCTC released their draft Riverside County ATP Cycle 6 MPO award list. If these
recommendations are approved, the City of Desert Hot Springs will be receiving $17.397 million
for two projects located along Hacienda Ave and Palm Drive, with the latter project benefitting
from CVAG's Bike and Pedestrian Safety Program that is designed to get projects shovel -ready.
The awards to Desert Hot Springs also represent more than 39 percent of the available MPO
funding for Riverside County, and when combined with the Arts and Music Line, will bring a total
of $53.88 million in ATP funding to the Coachella Valley.
Based on the CVAG's Arts and Music Line proposed scope of work, the project is expected to
start construction in early 2025. In anticipation of this construction funding, CVAG staff is
recommending an amendment to the existing contract with Albert A Webb Associates contract to
incorporate the required National Environmental Policy Act (NEPA) review process, and the
design changes proposed in the Cycle 6 application.
CVAG's contract with Webb was first authorized as part of the Bicycle and Pedestrian Safety
Program, which provides funding for getting regional ATP projects "shelf ready" for future grant
opportunities. In September 2019, CVAG's Executive Committee approved staffs
recommendation that CVAG hire Webb Associates to complete preliminary engineering,
environmental analysis, and final design work for on the Arts and Music Line, as well as regional
design guidelines for bike and pedestrian projects valley -wide. In September 2021, the CVAG
Executive Committee authorized a no -cost extension to extend Webb's contract through
December 2022.
CVAG previously submitted applications for the Arts & Music Line in both Cycle 4 and Cycle 5 of
the state's Active Transportation Program, with Webb Associates assisting in Cycle 5. In both
cycles, the project was short of the cut-off for the statewide round and was left in the position of
having to turn down partial funding in as much as $7.7 million in the Metropolitan Planning
Organization (MPO) round because it would have put too much strain on the local and regional
resources to accept that award and fill the funding gap.
In preparing for Cycle 6, CVAG staff used the remaining contingency in Webb Associates' contract
to modify the proposed project to secure the greatest possible points on the application. The
proposed project will construct approximately 9 miles of protected bicycle facilities (Class 1 and
4) along Avenue 48, Van Buren Street, and Dillon Road; more than six miles of Class 2 and 3
school spurs that directly connect the project to 11 disadvantaged schools; provides significant
separation and protection for people walking along the project corridors; includes bicycle signals,
raised and/or recessed bike/pedestrian crossings, and bicycle signal indicators; and services
more than 19 existing affordable housing communities in the area.
In addition to these capital improvements, the project will implement a bike to school program.
This program consists of a bike/walk train program, encouraging students to walk or bike together
to school; a walking/biking route map — accessible by paper or smartphone, via a QR code; and
a bicycle rodeo program that promotes an outdoor skills course where students can practice
bicycle safety.
The original contract with Webb Associates only included the analysis needed to address
California Environmental Quality Act (CEQA). However, the pot of funding that CVAG has been
recommended to receive includes federal dollars, which triggers the need for additional NEPA-
level work.
Given CVAG's committee schedule for the remainder of 2022, CVAG staff is recommending a
contract approval in anticipation of the CTC's vote in December 2022. CVAG staff is also
recommending the Executive Director be authorized to take any steps necessary to accept the
funding.
Fiscal Analysis: The original contract for Webb Associates was for a not -to -exceed amount of
$2,731,897. Amendment No. 1 provided no additional costs but extended the date. Amendment
No. 2 will further extend the contract term until December 31, 2024. It also increases the contract
amount by an additional $1,060,000. Funding is being split on the 75 percent/25 percent funding
formula that is standard for regional projects.
Because the Arts and Music Line's local share spans more than one jurisdiction, the approved
reimbursement agreements split the 25 percent local share based on the length of the project in
each jurisdiction. Consequently, the local share has been split with the City of La Quinta covering
25%, City of Indio covering 67% and the City of Coachella covering the remaining 8%. CVAG
staff has revised the agency reimbursement agreements to account for the additional $1,060,000.
The adjusted local share totals for pre -construction services are as follows:
Total Local
La Quinta Indio Coachella Share (25%)
$236,993 $635,143 $75,838 $947,974
25% 67% 8% 100%
Looking ahead, CVAG staff will continue to look for additional funding opportunities for the
construction costs. Staff will also work with its member jurisdictions to address cost -sharing of the
local share of the construction phase, allowing them to budget for future fiscal years. However,
those cost sharing agreements will likely move forward closer to the start of construction and/or
an awarding of a contract.
Finally, staff would like to note the return on investment of the Bicycle and Pedestrian Safety
Program and CVAG Committees' support of using local and regional funding to position projects
for future grant opportunities. During Cycle 5 of the state's ATP, the City of Cathedral City's
regional connector project scored the highest at the MPO level for Riverside County and
construction was fully funded at $4.4 million. This Cycle of ATP adds to the success, not just with
the Arts and Music Line but also the recommended investment along Palm Drive. If the City of
Desert Hot Springs receives the combined $17.397 million for the two projects, the City will secure
more than 39 percent of the available MPO funding for Riverside County. When combined with
the Arts and Music Line, it will bring a total of $53.88 million in ATP funding to the Coachella
Valley.
Attachments:
1. Project Location Map
2. Albert A. Webb Associates — Art & Music Line Amendment No. 2
3. City of Coachella — Arts & Music Line Amendment No. 1
4. City of Indio — Arts & Music Line Amendment No. 1
5. City of La Quinta — Arts & Music Line Amendment No. 2
MILES AVE
AVEN E 46
AVENUE 50
LAE TAMPICO
AVENUE 52
AVENUE 54
4,300 8,600 Feet '
6.
PA,ar
_ 5-
ilVir.FiSIDE COUNTY
PROJECT LOCATION.
.w- 11
o ❑
•
Legend
Proposed Improvements
amp Arts and Music Line
School Connection Spurs
Connection to CV Link
Existing/Planned Conditions
CV Link
Bicycle Lanes
Bear Creek Trail
Schools
Polo Fields/Local Event Venue
Coachella
Indio
La Quinta
Unincorporated Riverside Count)
1
CVAG Arts and Music Line
Active Transportation Program Cycle 6 Grant Application
Project Location Map
Contract No. CVAG-20-018-02
Project: ATP — Arts and Music Line
AMENDMENT NUMBER TWO
TO THE
REIMBURSEMENT AGREEMENT BY AND BETWEEN
CVAG AND THE CITY OF LA QUINTA
FOR THE
ATP —ARTS AND MUSIC LINE
This AMENDMENT NUMBER TWO is made and entered into this 5ch day of December 2022, by
and between the Coachella Valley Association of Governments, a California joint powers
agency (CVAG), the City of La Quinta (Agency) and is made with reference to the following
background facts and circumstances. All other terms and conditions shall remain in the same as
stated in the original agreement dated March 18, 2020 for the ATP — Arts and Music Line Project
1. This Amendment Number Two extends the term of the contract to December 31,
2024.
2. This Amendment Number Two authorizes the additional scope of services in
accordance with the attached Albert A. Webb Associates letter dated November 17,
2022 for the not -to -exceed amount of $1,060,000. The total amount payable shall not
exceed $3,791,897.
3. This Amendment Number Two increases CVAG's Regional Share to $2,843,923, and
the Local Share to $947,974.
4. This Amendment Number Two authorizes CVAG to amend the cost -sharing
agreements between CVAG and the Cities of La Quinta, Indio and Coachella for
design costs related to the ATP - Arts and Music Line, by adding $1,060,000 to the
total costs for a revised total of $3,791,897 which represents an additional $795,000
totaling $2,843,923 for the 75 percent CVAG share and an additional $265,000 totaling
$947,974 for the 25 percent local share.
Regional
Local
Share
Share
Original Contract March 18, 2020
$2,731,897
$2,048,923
$682,974
Amendment Number One February 28, 2022
No Cost
$2,048,923
$682,974
Amendment Number Two December 5, 2022
$1.060,000
$2,843,923
$947,974
Total Contract not -to -exceed
$3,791,897
Based on the revised additional $265,000 to the local share, the revised 25 percent local share
which totals $947,974 per this amendment will be split between the cities of La Quinta, Coachella
and Indio as follows:
Total Local
La Quinta Indio Coachella Share (25%)
$236,993 $635,143 $75,838 $947,974
25% 67% 8% 100%
Contract No. CVAG-20-018-02
Project: ATP — Arts and Music Line
The parties hereto have caused this Amendment Number Two to be executed by their
duly authorized representatives on the above -reference date.
ATTEST
By:
on McMillen, City Manager
ATTEST
By:
T irk, CVAG Executive Director
CITY OF LA QUINTA
s f . �.'. _ •
Linda Evans, Mayor
COACHELLA ASSOCIATION OF
GOVERNMENTS
By: C6CL'.
Steven Hernandez, CVAG Chair
Contract No. CVAG-20-018-02
Project: ATP — Arts and Music Line
Attachment A-1
Albert A. Webb Associates — Art & Music Line Amendment No. 2
Additional Scope of Services and Compensation
Please refer to the following Albert A. Webb Associates letter dated November 17, 2022.
ALBERT
A.
WEBB
ASSOCIATES
Corporate Headquarters
3788 McCray Street
Riverside, CA 92506
951.686.1070
Murrieta Office
41870 Kalmia Street #160
Murrieta, CA 92562
T: 951.686.1070
November 17, 2022
Mr. Jonathan Hoy
Director of Transportation
Coachella Valley Association of Governments
73-710 Fred Waring Drive, Suite 200
Palm Desert, CA 92260
RE: CVAG's Arts & Music Line Contract Amendment
Dear Jonathan:
Albert A. Webb Associates (WEBB) is requesting budget amendment for Arts & Music
Line to provide additional professional services related to additional engineering and
preparation of the environmental documentation pursuant to the National
Environmental Policy Act (NEPA) (the "Proposed Project") for the Coachella Valley
Association of Governments (CVAG) Art & Music Line.
The Scope of Services is described in Exhibit A and the Compensation for
Additional Work is described in Exhibit B.
We look forward to continuing to work with CVAG on this project.
Sincerely,
Albert A. Webb Associates
Dilesh Sheth, PE, TE
Senior Vice President
rYr- 9PbP8:°ciateS•com
CVAG'S ARTS & MUSIC LINE CONTRACT AMENDMENT
EXHIBIT A - SCOPE OF SERVICES
Task 1 — Additional Field Survey
WEBB will perform additional field survey for the final design of the project. Field survey information will
also include surface ground surface culture, all features within and around the project area, and existing
roadway profile and pavement limits. WEBB will perform detailed surveying work including the tie -out of
any and all existing survey centerlines and property corner monuments that could be disturbed and
affected by the proposed work.
Task 2 — NEPA Compliance
Task 2.1 — Preliminary Environmental Study (PES) Form
WEBB will begin the environmental process by preparing PES Form.
Preliminary Environmental Study (PES) Form - Prepare and submit a PES Form for the ATP project
components and all required attachments including pictures, maps, FEMA Zones, ISA Checklist, VIA
Checklist, and Air Quality Checklist to Caltrans for review and comment, using the standard form available
on the SER website and following the procedures outlined in Chapter 6 of the Local Assistance Procedures
Manual (LAPM). One round of revisions is included for CVAG and Caltrans comments. WEBB will
electronically submit the PES Form and attachments and follow up with Caltrans. WEBB will coordinate
with Caltrans to prepare the Categorical Exclusion (CE) and the Environmental Commitments Records (ECR)
to obtain NEPA approval.
Deliverables:
• One (1) completed PES Form
The project's contract assumed that the project was only subject to CEQA. CVAG has asked the WEBB
team to prepare the NEPA documentation now that Caltrans funding is involved and NEPA applies.
Task 2.2 — Technical Studies
Upon approval of the PES, WEBB anticipates Caltrans will require additional technical studies. If
necessary, WEBB will prepare:
Task 2.2. A - Natural Environment Study — Minimal Impacts (NES-MI)
WEBB will team with WSP for biological resource evaluations required for NEPA.
WSP senior biologists will prepare a Natural Environmental Study -Minimal Impacts (NES-MI). This report
will be based on the findings of the MSHCP Consistency Analysis reconnaissance -level surveys but written
to comply with all Caltrans report guidelines and will be taken through the standard Caltrans review process.
A field survey will also be conducted using methodologies appropriate for the detection of special -status
species (if any) identified during the literature review. Depending on the timing (season) of the field survey,
certain species (such as sensitive annual plant species) may be undetectable. However, habitat suitability
will be assessed for all special -status species potentially occurring on the site. If habitat is present on -site,
focused surveys for species identified during the literature review process maybe required and are not
considered part of this amendment.
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Gi,arye:.,..,...,,(; ;? _Cr,'! :If 20-0003 A::; - nal `i.. .,a,• 2 'i I i;::,;
CVAG'S ARTS ,i iv1t1SIC .IhJL CON I FACT AMENDMENT
Copies of the NES will be provided to Caltrans' assigned project manager for review and approval. Based
on one set of review comments, a final report will be prepared and submitted electronically.
Deliverables:
• One (1) completed NES-MI report
Task 2.2.B - Jurisdictional Delineation
The project site will be evaluated for jurisdictional resources. Jurisdictional waters of the U.S. and wetlands
are regulated by the U.S. Army Corps of Engineers (USACE) under Section 404 of the Clean Water Act.
Jurisdictional waters of the State are regulated by the Regional Water Quality Control Board (RWQCB) under
Section 401 of the Clean Water Act and Porter Cologne Act. Jurisdictional streambeds and associated
riparian habitat are regulated by the California Department of Fish and Wildlife (CDFW) under Section 1602
of the State Fish and Game Code.
As part of the jurisdictional delineation, a WSP wetland specialist will: 1) review background information
including, but not limited to topographic maps, aerial photos, soils surveys, and engineering plans; 2)
conduct an on -site evaluation of the site using the methods described in the 1987 USACE Wetlands Manual
and the 2008 Arid West Supplement; and 3) produce a Jurisdictional Delineation Report that defines
methods and results of the field assessment. Boundaries of jurisdictional areas and proposed impact areas
will be overlaid onto aerial photographs for identification and quantification.
An electronic copy of the draft report will be provided to CVAG for review. Following one round of review
comments, any necessary changes will be incorporated into a final electronic report.
Deliverables:
• One (1) completed Jurisdictional Delineation report
Task 2.2.0 - Regulatory Permitting
WSP permitting specialists will prepare permit applications for the project. Permit applications will be
prepared for the following agencies:
• US Army Corps of Engineers: A Nationwide Permit Pre -Construction Notification (PCN) Form will
be prepared. This scope assumes the project will qualify under an existing Nationwide Permit
(NWP). If the project does not qualify under an existing NWP, an Individual Permit (IP) would be
required. Procurement of an IP includes assessments of alternatives and public comment and,
therefore, would exceed the cost provided herein and is not included in this scope.
• Regional Water Quality Control Board: An application for 401 Water Quality Certification will be
prepared.
• California Department of Fish and Game: An application for a Streambed Alteration Agreement
will be prepared.
• Draft copies of the permits will be provided to CVAG for review and approval, submit applications,
and follow up with agencies on a monthly basis to ensure proper permit processing. Permit fees
are not included in this scope. Completion of this task does not include issuance of permits by
regulatory agencies.
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,V,,V•]'S Al; I S c.. PMUSIC I IHE CONTRACT /\filf Ili )f.11-i`I 1
Deliverables:
• One (1) completed set of permit Applications
Task 2.2.D - Focused Burrowing Owl Surveys
Focused burrowing owl surveys are required where suitable habitat is present. Where applicable, focused
burrowing owl surveys will be conducted, as described below. Focused burrow surveys and four breeding
season focused burrowing owl surveys will need to be performed between March 1 and August 31 (during
the breeding season). Focused Burrowing Owl Surveys will consist of visits to the project area on four
separate days. This scope of work includes surveys on an estimated 20-acres of suitable habitat. If
additional habitat is identified within the project site, additional costs may be required.
Results of the surveys, including the methodology transect width, duration, conditions, and findings, will be
incorporated into an MSHCP compliant burrowing owl report. Following one round of review comments,
any necessary changes will be incorporated into a final electronic report. Appropriate maps showing burrow
locations will be included. If burrowing owls are present, a relocation program and preconstruction surveys
may be necessary; this scope does not include costs for any type of relocation program or preconstruction
survey. If needed, a cost proposal will be prepared at that time.
Deliverables:
• One (1) completed Burrowing Owl report
Task 2.2.E — Historic Property Survey Report
WEBB will team up with Applied Earthworks (/E) who will prepare the Historic Property Survey Report
(HPSR), which includes an Area of Potential Effect (APE) Map that depicts the area impacted by the project,
including staging, construction access areas, and any utility and property relocation work. The map will be
plotted on an aerial photograph generated by GIS at a scale of 1 "=200', with a bar scale. The map will
depict the locations of any cultural resources identified in the APE.
The HPSR will summarize consultations and decisions pursuant to Section 106. It will document delineation
of the APE, completion of the identification phase, completion of National Register of Historic Places
eligibility, evaluation of the resources within the project APE, and, if relevant, a finding of no historic
properties affected or no adverse effect with standard conditions. The HPSR will be used to request SHPO's
concurrence on determinations of eligibility or ineligibility for properties within the project area of the APE
to be evaluated.
Specifically, EE will prepare the necessary cultural resources assessments to satisfy the requirements of the
Caltrans' Programmatic Agreement (PA) with the California State Historic Preservation Officer regarding
compliance with Section 106 of the National Historic Preservation Act (NHPA) and its implementing
regulations, 36 CFR Part 800, which include:
• Utilizing Caltrans' Area of Potential Effects (APE) for the project that considers all direct and
indirect impacts to significant cultural resources.
• Completing a records search with the Eastern Information Center (EIC). We assume the EIC
records search fee will not exceed $1,000.00. The EIC office is closed and will remain closed
indefinitely. However, they are accepting and processing requests via email, albeit at a much -
slower pace. The current turnaround time for the EIC literature and records search is
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C\'f1C'S ARTS & MUSIC LINE CON i RAM AMEi 1DidENT
approximately 4-6 weeks. Because of the limited staffing situation, this turnaround time may
lengthen as a result of circumstances beyond /E's control.
• Contacting the NAHC for Sacred Lands Files. The NAHC is experiencing delays in response
time. The current turnaround time for the NAHC search is 6-8 weeks. /E also will assist Caltrans
in contacting Tribes/individuals identified by the NAHC with local Traditional Use Areas that
may have information regarding Native American cultural resources within the project vicinity.
Contact will be initiated by letter and followed by email or telephone. /E will conduct two 30-
day follow-ups on behalf of Caltrans.
• In November 2020, /E performed a field visit and pedestrian field reconnaissance survey of the
Project area for the CEQA process. Therefore, for Caltrans and Section 106 compliance, /E will
only conduct a pedestrian spot-check survey of the portions of the Project where known
resources were observed during the CEQA survey. For the cultural resource spot-check
survey, /E is not responsible for landowner permissions and access to the Project area. For
the purposes of this price estimate, we assume no subsurface testing and no cultural resources
requiring documentation or evaluation are present in the Project area.
The portions of the Project along Avenue 48 east of Van Buren and Dillon Road traverse the
Cabazon Indian Reservation and the Twenty -Nine Palms Reservation. If right-of-way (ROW)
acquisition is required for the Project, extending the Project beyond the existing road ROW, /E
will need to obtain authorization from the U.S. Bureau of Indian Affairs (BIA) to conduct surveys
on tribal lands. If the Cabazon and Twenty -Nine Palms tribes wish to accompany /E during the
survey on tribal lands, /E assumes they will contract directly with the CVAG. This price estimate
excludes time to consult with BIA or obtain authorization from the Tribes and BIA to survey
because no ROW acquisition is anticipated.
• Assumes no archaeological resources requiring documentation or evaluation will be identified
in the APE. /E assumes all built -environment resources within the project area have either been
determined ineligible for the NRHP with SHPO concurrence, are outside of the vertical APE, or
are exempt from evaluation under the Caltrans PA. Therefore, for the purposes of this proposal,
we assume only a single page site record updates to the existing California Department of
Parks and Recreation (DPR) forms for the six built -environment resources. If additional cultural
resources are encountered during /E's fieldwork, then a contract amendment will be necessary
and Project costs will increase in accordance with the size and complexity of each resource.
• Prepare an APE Map, an Archaeological Survey Report (ASR), and a Historic Properties Survey
Report (HPSR) to the standards outlined in the Caltrans Standard Environmental Reference
(SER) Volume 2, Cultural Resources. Based on our assumptions above regarding built -
environment eligibility, /E assumes a Historic Resources Evaluation Report (HRER) will not be
required for the project. /E assumes two rounds of comments will need to be addressed
following review of each submittal to Caltrans. /E's draft and revised reports will be submitted
electronically in MS Word format for ease of review; the final report will be submitted
electronically as a PDF file. Our price estimate assumes no hard copies of the draft and revised
draft reports, and no more than a total of two (2) hard copies of the final report will be required
— one each for Caltrans and the EIC.
Deliverables:
V One (1) completed HPSR package
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C\-A("a'_� Al [5 rF. I�,I(1 -dam' I RJE CON RAC1 Af,,,lENDiv1ENT
Task 2.2.F: Location Hydraulic Study and Summary Floodplain Encroachment Report
WEBB will prepare a Location Hydraulic Study that is consistent with 23 CFR 650 Subpart A, Section
650.111 (b)(c)(d). This analysis will determine if the project would result in minimal or significant
encroachment on the base floodplain and if the project is consistent with the existing watershed and
floodplain management programs. The study will include but not be limited to the following:
• National Flood Insurance Program (NFIP) maps of information developed by the highway agency.
• Evaluation and discussion of the practicability of alternatives to and longitudinal encroachments.
• Discussion of commensurate with the significance of the risk or environmental impact, for all
alternatives containing encroachments and support floodplain development
o The risks associated with implementation of the action
o The impacts on natural and beneficial flood -plain values
o The support of probably incompatible flood -plain development
o The measures to minimize flood -plain impacts associated with the action
o The measures to restore and preserve the natural and beneficial floodplain values impacted by
the action.
• Summary Floodplain Encroachment Report
WEBB will incorporate revisions from one round of comments from the CVAG prior to finalization and
submittal to Caltrans for approval.
Based on recent experience, WEBB believes the preparation of a Water Quality Assessment Report (WQAR)
may be required by Caltrans as part of the NEPA process. Therefore, WEBB has included preparation of a
WQAR utilizing the current template from Caltrans. The WQAR includes a discussion of the proposed
project, the general environmental setting of the project area, and the regulatory framework with respect to
water quality. It also provides data on surface water and groundwater resources within the project area and
their water quality health, describes water quality impairments and beneficial uses, identifies potential water
quality impacts/benefits associated with the proposed project, and recommends avoidance and/or
minimization measures for potentially adverse impacts. Information from the Location Hydraulic Study will
also be included in the WQAR, as applicable. Revisions to one round of CVAG comments will be
incorporated before finalizing the WQAR and submitting to Caltrans for approval.
Deliverables:
• One (1) completed Location Hydraulic Study Form
• One (1) Summary Floodplain Encroachment Form
• One (1) WQAR
Task 2.2.G: Traffic Impact Study
WEBB will update the Traffic Impact Analysis and prepare a NEPA compliance document as the previously
studied intersections. The scope of services is as follows:
• Coordinate with the Cities of La Quinta, Indio, Palm Desert, and Caltrans to obtain the latest
signal timing plans.
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CVAG'S ARTS & MUSIC LINE CONTRACT AMENDMENT
• Review and update with Existing Conditions analysis to reflect the latest signal timings.
a Coordinate with the project team to determine the Proposed Project features and
Proposed Project Opening Year.
• Update the Opening Year Without and With Project Conditions analysis.
• Update the Proposed Project Traffic Operations Study.
• Revise the Study based on comments from the project's team. Two rounds of revision
are assumed as a part of this effort.
• Prepare a draft NEPA compliance traffic operation study ("NEPA Study").
• Revise the NEPA Study based on comments from the project's team and review agencies.
Two rounds of revision are assumed as a part of this effort.
• Attend up to four (4) meetings with the project's team.
Deliverables:
• One (1) draft, one (1) revised, and one (1) final Traffic Operations Study.
• One (1) draft, one (1) revised, and one (1) final NEPA Study.
Task 3 - Additional r3Glotachnical Vogl:
Our services are anticipated to include additional drilling of geotechnical borings, laboratory testing,
and providing a geotechnical report with geotechnical recommendations for design and construction
of the walls.
Task 4 - Artist Assistance
The project art scope has changed so additional assistance from the artist is needed to determine
the location of art work.
Task 5 - Drainage
WEBB will additional effort for drainage analysis and prepare report for the La Quinta Evacuation
Channel and Dillon Road. WEBB will coordinate with CVWD, City of Indio, and the City of Coachella
for review and approval.
Task 6 - Street Design
The project plans include curb and barrier along the route. Because of fire department requirements
and budget changes, the barrier width is adjusted. WEBB will provide additional effort to revise street
improvement plans.
Task 7 - Intersection
WEBB will revised intersection improvements to include protected corners, bend out, and other
innovative treatments to enhance safety and comfort.
Task 8 - CVWD
WEBB will provide additional design and coordination services for the two-way community connector
between Avenue 48 and Coachella Valley Storm channel where the CV Link is proposed. WEBB will
schedule meeting with the CVWD.
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CVAG'S ARTS & MUSIC LINE CONTRACT AMENDMENT
Task 9 — Street Light
WEBB will provide additional street light design services for the project.
Task 10 — Structural Design
WEBB will provide additional structural design services for walls under Highway 111 and Jefferson
Street bridges.
Task 11 — Legal and Plats
WEBB will prepare 15 legal and plats for additional R/W.
Task 12 — Right of Way Acquisition
WEBB's subconsultant will provide appraisal, property owner coordination, and title investigation
services.
Task 13 — Outreach
WEBB will provide public outreach services. The goal of these meetings is to identify the community
values, priorities, and concerns throughout the project corridors. WEBB will provide coordination with
CVAG, City of Indio, City of La Quinta, City of Coachella, Sunline, and Caltrans.
Task 14 — Project Management and Meetings
WEBB will schedule, chair, and prepare meeting agendas and minutes for all meetings. The agendas
will be submitted to the Agency for review two working days before the meeting. The minutes will be
distributed to all attendees, everyone who was invited, and the Agency's Project Manager within five
working days after the meeting. The minutes shall include, but not be limited to a list of attendees
with phone numbers and email, synopsis of discussion items, any pertinent information, action items,
and follow-up to action items.
Additional Services
Any services not specifically described in the above scope, as well as any changes in the scope the Client
requests, will be considered Additional Services and will be performed at our then -current hourly rates. Before
commencing the Additional Services, the Consultant shall obtain prior written approval from the Client.
Additional services we can provide include, but are not limited to, the following:
• Attendance at additional meetings beyond those identified in the Scope of Services.
S Providing any other services not expressly included in this Agreement or not customarily furnished
by generally accepted practices in the industry.
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CVAG'S ARTS & MUSIC LINE CONTRACT AMENDMENT
EXHIBIT B - COMPENSATION FOR ADDITIONAL SCOPE OF SERVICES
Services described in our Scope of Work (Exhibit "A") shall be provided on a time and material basis
not to exceed $1,060,000.
Compensation Breakdown
Additional Field Survey $ 30,000.00
NEPA $ 170,000.00
Additional Geotechnical Work $ 20,000.00
Artist Assistance $ 50,000.00
Drainage $ 40,000.00
Street Design $ 100,000.00
Intersection $ 60,000.00
CVWD $ 100,000.00
Street Light $ 30,000.00
Structural Design $ 80,000.00
Legal and Plats $ 60,000.00
Right of Way Acquisition $ 150,000.00
Outreach $ 50,000.00
Project Management and Meetings $ 120,000.00
$ 1,060,000.00
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Contract No. CVAG-19-099-02
Project: Coachella Valley Art and Music Line
AMENDMENT NUMBER TWO
to the
ALBERT A. WEBB ASSOCIATES
PROFESSIONAL ENGINEERING AND ENVIORMENTAL SERVICES AGREEMENT
forthe
COACHELLA VALLEY ART AND MUSIC LINE
This AMENDMENT NUMBER TWO is made and entered into this 51 day of December 2022, by
and between the Coachella Valley Association of Governments, a California joint powers
agency (CVAG), and Albert A. Webb Associates (Consultant), and is made with reference to
the following background facts and circumstances. All other terms and conditions shall remain
the same as stated in the original Agreement dated November 18, 2019, for the Coachella Valley
Art and Music Line project.
1. This Amendment Number Two extends the term of the contract to December 31,
2024.
2. This Amendment Number Two authorizes the additional scope of services in
accordance with the attached Albert A. Webb Associates letter dated November 17,
2022 for the not -to -exceed amount of $1,060,000.00. The total amount payable shall
not exceed $3,791,897.00.
Original Contract November 18, 2019 $2,731,897.00
Amendment Number One September 27, 2021 No Cost
Amendment Number Two December 5, 2022 $1,060.000.00
Total Contract not -to -exceed $3,791,897.00
IN WITNESS WHEREOF, the parties hereto have caused this Amendment Number Two to be
executed by their duly authorized representatives on this date:
COACHELLA VALLEY ASSOCIATION
OF GOVERNMENTS
By:
TN el% -I(
Tom Kirk (Dec 14, 202210:34 PST)
Tom Kirk, CVAG Executive Director
Date:
CVAG Services Amendment
ALBERT A. WEBB ASSOCIATES
By:
pd'#'�rk sly
Dilesh Sheth (Dec 14, 202210:47 PST)
Dilesh Sheth, Senior V.P.
Date:
Amend No. 2-Aft & Music Line- final
Final Audit Report 2022-12-14
Created: 2022-12-14
By: Allen McMillen (amcmillen@cvag.org)
Status: Signed
Transaction ID: CBJCHBCAABAAoIP5ys1St6gJClrXavgJOywlcTGw8kRF
"Amend No. 2—Art & Music Line- final" History
Document created by Allen McMillen (amcmillen@cvag.org)
2022-12-14 - 5:20:23 PM GMT
Document emailed to tkirk@cvag.org for signature
2022-12-14 - 5:21:31 PM GMT
Email viewed by tkirk@cvag.org
2022-12-14 - 6:34:28 PM GMT
Signer tkirk@cvag.org entered name at signing as Tom Kirk
2022-12-14 - 6:34:43 PM GMT
Document e-signed by Tom Kirk (tkirk@cvag.org)
Signature Date: 2022-12-14 - 6:34:45 PM GMT - Time Source: server
Document emailed to dilesh.sheth@webbassociates.com for signature
2022-12-14 - 6:34:46 PM GMT
Email viewed by dilesh.sheth@webbassociates.com
2022-12-14 - 6:45:13 PM GMT
Signer dilesh.sheth@webbassociates.com entered name at signing as Dilesh Sheth
2022-12-14 - 6:47:05 PM GMT
Document e-signed by Dilesh Sheth(dilesh.sheth@webbassociates.com)
Signature Date: 2022-12-14 - 6:47:07 PM GMT - Time Source: server
Agreement completed.
2022-12-14 - 6:47:07 PM GMT
0 Adobe Acrobat Sign
Contract No. CVAG-22-002-01
Project: ATP — Arts and Music Line
AMENDMENT NUMBER ONE
TO THE
REIMBURSEMENT AGREEMENT BY AND BETWEEN
CVAG AND THE CITY OF COACHELLA
FOR THE
ATP — ARTS AND MUSIC LINE
This AMENDMENT NUMBER ONE is made and entered into this 5th day of December 2022, by
and between the Coachella Valley Association of Governments, a California joint powers
agency (CVAG), the City of Coachella (Agency) and is made with reference to the following
background facts and circumstances. All other terms and conditions shall remain in the same as
stated in the original agreement dated September 30, 2019 for the ATP — Arts and Music Line
Project
1. This Amendment Number One extends the term of the contract to December 31,
2024.
2. This Amendment Number One authorizes the additional scope of services in
accordance with the attached Albert A. Webb Associates letter dated November 17,
2022 for the not -to -exceed amount of $1,060,000. The total amount payable shall not
exceed $3,791,897.
3. This Amendment Number One increases CVAG's Regional Share to $2,843,923, and
the Local Share to $947,974.
4. This Amendment Number One authorizes CVAG to amend the cost -sharing
agreements between CVAG and the Cities of La Quinta, Indio and Coachella for
design costs related to the ATP - Arts and Music Line, by adding $1,060,000 to the
total costs for a revised total of $3,791,897 which represents an additional $795,000
totaling $2,843,923 for the 75 percent CVAG share and an additional $265,000 totaling
$947,974 for the 25 percent local share.
Regional Local
Share Share
Original Contract September 30, 2019 $2,731,897 $2,048,923 $682,974
Amendment Number One December 5, 2022 $1,060.000 $2,843,923 $947,974
Total Contract not -to -exceed $3,791,897
Based on the revised additional $265,000 to the local share, the revised 25 percent local share
which totals $947,974 per this amendment will be split between the cities of La Quinta, Coachella
and Indio as follows:
Total Local
La Quinta Indio Coachella Share (25%)
$236.993 $635,143 $75,838 $947,974
25% 67% 8% 100%
Contract No. CVAG-22-002-0 1
Project: ATP — Arts and Music Line
The parties hereto have caused this Amendment Number One to be executed by their duly
authorized representatives on the above -reference date.
ATTEST CITY OF COACHELLA
By: By:
Andrea Carranza, City Clerk
APPROVED AS TO FORM
By:
Carlos Campos, City Attorney
Gabriel Martin, City Manager
ATTEST COACHELLA ASSOCIATION OF
GOVERNMENTS
By: By:
Tom Kirk, CVAG Executive Director Steven Hernandez, CVAG Chair
Contract No. CVAG-22-003-01
Project: ATP - Arts and Music Line
AMENDMENT NUMBER ONE
TO THE
REIMBURSEMENT AGREEMENT BY AND BETWEEN
CVAG AND THE CITY OF INDIO
FOR THE
ATP - ARTS AND MUSIC LINE
This AMENDMENT NUMBER ONE is made and entered into this 5th day of December 2022, by
and between the Coachella Valley Association of Governments, a California joint powers
agency (CVAG), the City of Indio (Agency) and is made with reference to the following
background facts and circumstances. All other terms and conditions shall remain in the same as
stated in the original agreement dated September 30, 2019 for the ATP - Arts and Music Line
Project
1. This Amendment Number One extends the term of the contract to December 31,
2024.
2. This Amendment Number One authorizes the additional scope of services in
accordance with the attached Albert A. Webb Associates letter dated November 17,
2022 for the not -to -exceed amount of $1,060,000. The total amount payable shall not
exceed $3,791,897.
3. This Amendment Number One increases CVAG's Regional Share to $2,843,923, and
the Local Share to $947,974.
4. This Amendment Number One authorizes CVAG to amend the cost -sharing
agreements between CVAG and the Cities of La Quinta, Indio and Coachella for
design costs related to the ATP - Arts and Music Line, by adding $1,060,000 to the
total costs for a revised total of $3,791,897 which represents an additional $795,000
totaling $2,843,923 for the 75 percent CVAG share and an additional $265,000 totaling
$947,974 for the 25 percent local share.
Original Contract
Regional Local
Share Share
September 30, 2019 $2,731,897 $2,048,923 $682,974
Amendment Number One December 5, 2022 $1.060,000 $2,843,923 $947,974
Total Contract not -to -exceed $3,791,897
Based on the revised additional $265,000 to the local share, the revised 25 percent local share
which totals $947,974 per this amendment will be split between the cities of La Quinta, Coachella
and Indio as follows:
Total Local
La Quinta Indio Coachella Share (25%)
$236.993 $635,143 $75,838 $947,974
25% 67% 8% 100%
Contract No. CVAG-22-003-01
Project: ATP — Arts and Music Line
The parties hereto have caused this Amendment Number One to be executed by their duly
authorized representatives on the above -reference date.
ATTEST CITY OF INDIO
By: By
Sabdi Sanchez, City Clerk Administrator
APPROVED AS TO FORM
By:
Roxanne M. Diaz, City Attorney
Bryan Montgomery, City Manager
ATTEST COACHELLA ASSOCIATION OF
GOVERNMENTS
By: By:
Tom Kirk, CVAG Executive Director Steven Hernandez, CVAG Chair