Rating SheetCITY OF LA QUINTA
BID RECEIPT LOG
PROJECT: RFP FOR SCANNING SERVICES
DESCRIPTION — 2013 / SCANNING SERVICES
BID DUE DATE: October 31, 2013
NO. / DATE DELIVERY METHOD BIDDER'S NAME
1. 10-29-13
a=mail
IRON MOUNTAIN / ANDREA WYATT
2. 10-30-13
e-mail
DATA MICRO IMAGING / TOM GIESE
3. 10-31-13
e-mail
MCO IMAGING / MIKE MCCLUSKEY
4. 10-31-13
express mail
FIRST CARBON SOLUTIONS /C. CURRIER
5. 10-31-13
Hand Delivery
ECS IMAGING / DEBBIE BODWIN
6. 10-31-13
e-mail
RAYCON DATA / AYAZ PANDHIANI
7. 10-31-13
e-mail
VIATRON / CHARLIE KERR
8. 10-31-13
e-mail
IMAGENET / STEVE STRAWN
9 10-31-13
e-mail
AMI, INC. / GEORGE BANDARIAN II
IRON MOUNTAIN
DATA MICRO
IMCO
RFP -
0 set up fee and $1
cubic foot Over 20 years experience, however did
asportation fee, not provide any current city or relevant
rsize doc charges users as references
Reference responses; 2 -good
hourly prep rate, $95 Reference responses; 1- good, 2 -
trip rate adequate
Good
Adequate
services out of state (PA)
Poorly written proposal, poor quality, very brief
methodology
IVIATRON
Reference responses; 1- Great, 2 - Good m
NArive/Request for Proposal/Scanning Services/Summary-Review
Good QC - very careful with documents
RFP - SCANNING SERVICES - RATING/REVIEW
IMAGENET
AMI
$$ - Clean easy pricing
list
$ - Lowest
$500.00 set up fee
Provided with no relevant experience
for references. Requested a reference; 1
good Goodproposal.
Reference responses; 1 -good, 2 -no
response
Main Office in Washington state, contacted office,
poor communication and "shuffle" - un easy first
impression, did not put any relevant references on
Only Wash gov. customers
um
71117
INA rive/ Request for Proposal/Scanning Services/Summary-Review
RFP - SCANNING SERVICES
SHIPPING:
Per trip fee
$ 15.00
100.00
95.00 at cost
n/c
100.00
Handling /ether-
$ 1.00
Per 25 boxes
$
150.00:
Pick up/delivery; per trip (Max 10 boxes)
$ 65.00
Pick up/delivery; per trip (over 10 boxes)
Cost plus 5%
Per trip if less than 25 boxes
$ 50.00
Per 25 boxes or more
n/c
PRE -SCANNING DOCUMENT PREP:
n/c
$ 0.01
n/c
0.01
Per hour
850
1: 25.00$
16 5:0
Included in per image cost
=n/c:
Included with Scanning
n/c
SCANNING. (image rate: 200-400 DPI)
Black & White 8Y2 x 11, 8Y2 x 14, Plan
sheets
.06per image
.04,.04,.90
.03/0.58 .065/2.55
$
0.08
$ 0.04
$ 0.0385
$
0.05
$
0.02
Greyscale 8 Y2 x 11, 81/2 x 14, Plan sheets
.06 per image
.06,.06, 1.1
.03 /.058 .069 / 2.15
$
0.09:
$ 0.04
$ 0.0395
$
0.05
$
0.02
Full Color 81/2 x 11, 81/2 x 14, Plan sheets
.07 per image
.07,.07,,2.d
.03 0.58 .069 / 2.1d
$
0.10i
$ 0.06
$ 0.0395
$
0.05
$
0.025
Plan Sheets/oversize docs per image
$ 1.25
More than legal to 11 x 17 - color or B/W
$
0.09
Oversized maps larger than 11 x 17
1.05-1.30
Greater than Oversized 44" width
1.40-1.50
B/W C size (18"x24"), Greyscale size
$
0.21
Full Color C
$
1.09
B/W D size(24" x 36"), Greyscale D size
$
0.37
Full Color D size
$
1.04
B/W E size (313"x48"), Greyscale, Full
Color
$
0.49
NArive/Request for Proposal/Scanning Services/Pricing Comparison
RFP - SCANNING SERVICES
Mdrive/Request for Proposal/Scanning Services/Pricing Comparison
FILE RE -ASSEMBLY.'
n/c
$ 18.50
$
25.00 n/c
$
16.50
Re -staple, put back in original folder
Per image
INDEXING (per field pricing):
$ 0.05
$
0.06
$ 0.01
Up to 2 fields of manual indexing
n/c
$
0.10
2 indexes up to 20 characters included in
per image cost
n/c
Per field - Max 25 characters
$
0.10
Over 25 characters - per keystroke
$
0.005
Per field
$ 0.005
OCR-ing.
Per image
.005 per imag(
$
0.0025
n/c
$
0.015
n/c
n/c n/c
Done during scan process
n/c
DATA TRANSFER (per CD/DVD or
Laserfiche Briefcase):
gooffavagoomm
n/c
Secure File Transfer Protocol
n/c
CD/DVD Master
$ 50.00
CD/DVD Additional copies
$ 25.00
Per CD/DVD or Laserfiche Briefcase
$ 20.00
$
12.00 n/c
CD Set=1 data and 1 plus CD
$ 75.00',
DVD Set =1 data DVD and 1 plus DVD
$ 100.00I
CD/DVD
$
60.00
Laserfiche Briefcase
$
95.00
Included with scanning
n/c
CD/DVD or Laserfiche Briefcase
$ 0.005
QUALITY CONTROL:
$
0.01
n/c
Included
ANSI Standard
n/c
3 -stage verification process insluded in per
,image cost
n/c
Mdrive/Request for Proposal/Scanning Services/Pricing Comparison
RFP - SCANNING SERVICES
Included with scanning
Per Image
OTHER CHARGES, FEES OR BILLABLES:
n/c
none
If required, setup fee $ 750.00
If required, custom batch setup fee $ 500.00
Document shredding (per box)
1.50
6.00
$
16.00:
Retrieval 24 hour turnaround M -F
10.00
Project Setup
$
500.00'',
Heavy Document Preparation per hour
$
30.00:
Page by Page Individual Review p/h
$
30.001
Additional Indexing p/h
$
30.00'!
Initial set-up fee for City specs to Laserf
1,750.00
See Attachment 1 - Part B of Proposal
Setup fee per Template/Record series
500.00
Mdrive/Request for Proposal/Scanning Services/Pricing Comparison
c
E
7
4
8
9
MCO
Color
8.5x11
8.5x14 11 x 17
AMI
BW
0.025
0.015
MCO
BW
0.030
0.030
VIATRON
BW
0.039
0.039
DATA MICRO
BW
0.040
00405.
RAYCON
BW
0.040
0.040
.IMAGENET
BW
0.050_
0.050:
IRONMOUNTAIN
BW
0.060:
0060
- @CS
BW
0:080:1A080
0090<
.,, fJRS,v. RDON" a
BW
- 0.650:
�- " 0.650+
MCO
Color
0.030
0.030
AMI
Color
0.035
0.025
VIATRON
Color
0.040
0.040
IMAGENET
Color
0.050
0.050
RAYCON
Color
0.060
0.060
IRONMOUNTAIN I.
Calor
0.070-"
0070
DATA MICRO
Color
0.070.
0.070
x 36") 136"x48")
G`oJog,
0.100 '-
0.100 00904
r �;rFt /kRbN ' vC,
GoPyI"i.
0690 v
X3,650,1
AMI
Grey 0.030
0.020
MCO
Grey 0.030
0.030
VIATRON
Grey 0.040
0.040
RAYCON
Grey 0.040
0.040
-IMAGENET
Grey. 0.050.
-0.050:'
IRON MOUNTAIN
Grey 0.060,
0060
DATA MICRO
Gray, 0.060'
0.060
$CS:
GreY? +O;Q90': ',.
0.090 ,, a., 990:
.FIR r,CARRbN 77 ;.
° Grey, 0;690 "._
0 690. ,`-:> ::', , s
RFP - SCANNING SERVICES
a
In
c
d
e
f
9
h
I
a
6
c
e
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9
f
I
a
h
d
e
9
f
h
I
AMI
Color
I
Oversized
0.035
0,035
0.035
0.035
VIATRON
Calor
0.040
maps larger
0.040
0.040
0.040
Greater
RAYCON
Color
Plan!.
C
than II
size
D size(24" E
size
than
MCO
Color
Sheets l'
x
118"x24"I
x 36") 136"x48")
oversized
0.580
0.580
IMAGENET
IRON. MOUNTAIN. '.
17 legal to E
0.050
1.20
1,250
1.090'
1.250:'.
1.040:
1350
0.490:
1.250
f.250a
ECS
DATA MICRO
:C618Y,^,r
Color
2.000
2,000
2.000"
44" width
AMI
BW
0.025
0.025
0.025
0.025
0.025
0.025
VIATRON
BW
0.039
0.039
0.039
0.039
0.039
0.039
RAYCON
BW
0.040
0.040
0.040
0.040
0.040
0.040
IMAGENET
BW
0.050
0,210
0.370
0.490
MCO
BW
1 0.5801
0.580
0.580
0.580
0.580
0.580
DATA MICRO ':
SW
0.900
0.960 1
0.900.
0500 .0,900
0.900
;:fC9
9W
1.0.5p _
lASO ' , 5& ;,=
1.050,
�'4.400-
IRONMOUNTAIN
BW
1 1,256 1
1.250
AMI
Color
0.035
0.035
0.035
0,035
0.035
0.035
VIATRON
Calor
0.040
0.040
0.040
0.040
0.040
0,040
RAYCON
Color
0.060
0.060
0.060
0.060
0.060
0.060
MCO
Color
0.580
0.580
0.580
0.580
0.580
0.580
IMAGENET
IRON. MOUNTAIN. '.
Color'-
Color:
0.050
1.20
1,250
1.090'
1.250:'.
1.040:
1350
0.490:
1.250
f.250a
ECS
DATA MICRO
:C618Y,^,r
Color
2.000
2,000
2.000"
2,000 -.
2.000
2.000:
?r
-:'^ �0
2 X50r 0 '+,:n°, w'?SSRF
AMI
Grey
0.030
0.030
0:030
0.030 0.030
0.030
VIATRON -
Grey
0.040
0.040
0.040
0040 0.040
0.040
RAYCON
Grey
0.040
0:040.
0.040
0.040 0.040
0.040
IMAGENET
MCO
Grey
Grey
0.050
0.580
0.580
0.230:
0.580
0370' -:0.490
0.580 0.580
0.580
s` RCs'
:DATA MICRO
Goe ,. ,,
Grey'
1.106
t '
1.100
1100 `- Y,100 1.100 7.100
IRON MOUNTAIN
Grey(.
12$0
1.250
1.250 -f
,1,250' ':. 1.250
.,2a50;
Mdrlve/Request for Proposal/Ssannlng Services/PkIng Comparison
J; REQUEST FOR PROPOSAL.- SCANNING SERVICES
v SUBMITTED PROPOSALS
11-20-13
Tom Giese, Sales Mgr.
teiese@dmcscan.com
661-775-0882
10/11/2013
10/23/2013
X
Data Micro Imaging Company
x. 129
2 -Good
25101 Rye Canyon Loop
Valencia, CA 91355
Gary Katz / Bob McGowan
bob@ecsimaging.com
951-787-8768
10/9/2013
10/23/2013
X
ECS Imaging
Rary@ecsimagina.com
x. 120
1— Good
5905 Brockton Ave., Ste. C
760-408-3983
1- No Response
Riverside, CA 92506
Andrea Wyatt
andrea.wvatt@ironmountain.com
949-648-2381
10/9/2013
10/23/2013
N/A
Iron Mountain
N/A references
12958 Midway Place
Cerritos, CA 90703
Tom Denton - '
tom@aminaoerless.com
213-249-6490 c
10/9/2013
10/23/2013
X
AMI - The Paperless Company
213-250-3000
1- Good
1125 West 6th Street
2 - No Response
Suite 200
Los Angeles, CA 90017
Tamara McGrew
sstrawn@imaaenetllc.com
949-813-7779
10/9/2013
10/23/2013
X
Steve Strawn
tmcerew@ima¢enetilc.com
206.423.2262
10/17/2013
10/23/2013
N/A references
Imagenet, LLC
949-752-7671 main
4910 Birch St., Ste. 101
Newport Beach, CA 92660
11-20-13
REQUEST FOR PROPOSAL,- SCANNING SERVICES
SUBMITTED PROPOSALS
11-20-13
Tom Giese, Sales Mgr.
tgieseCa)dmcscan.com
661-775-0882
3/2013
x
Data Micro, Imaging Company
x. 129
2 -Good
25101 Rye Canyon Loop
Valencia, CA 91355
Gary Katz/ Bob McGowan
bob(cDecsimaging.com
951-787-8768
10/9/2013
10/23/2013
x
ECS Imaging
garyCoDecsimaging.com
x. 120
1- Good
5905 Brockton Ave., Ste. C
760-408-3983
1- No Response
Riverside, CA 9250
Andrea Wyatt
andrea.wyatt@ironmountain.com
949-648-2381
10/9/2013
110/23/2013
N/A
Iron Mountain
N/A references
12958 Midway Place
Cerritos, CA 90703
Tom Denton
tomPamipaperiess.com
213-249-6490 c
10/9/2013
:l10/23/2013
x
AMI - The Paperless Company
213-250=3000
1- Good
1125 West 6th Street
2 - No Response
Suite 200
Los Angeles, CA 90017
Tamara McGrew
sstrawn(o)imagenetllc.com
949-813-7779
10/9/2013
::10/23/2013
x
Steve Strewn
tmcgrew@imagenetlic.com
206.423.22621
10/17/2013
::10/23/2013
N/A references
Imagenet, LLC
949-752-7671 main
4910 Birch St., Ste. 101
Newport Beach, CA 92660
11-20-13