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2023 06 06 CouncilCONSENT CALENDAR ITEM NO. eca Qa�&a 4 WAS PULLED AND — GEM ofthe DESERT — CONSIDERED AS BUSINESS SESSION ITEM NO. 1.1; City Council agendas and staff reports BUSINESS SESSION ITEM NO. 1 are available on the City's WAS MOVED FOR web page: www.LaQuin taCA.pov CONSIDERATION AS BUSINESS SESSION ITEM NO. 1.2 CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, JUNE 6, 2023 3:30 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION Members of the public may listen to this meeting by tuning -in live via http://Iaguinta.12milesout.com/video/live. CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Pena, Sanchez, Mayor Evans PUBLIC COMMENTS - INSTRUCTIONS Members of the public may address the City Council on any matter listed or not listed on the agenda as follows: WRITTEN PUBLIC COMMENTS can be provided either in -person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to CityClerkMailCa�_LaQuintaCA.gov, no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported. If written public comments are emailed, the email subject line must clearly state "Written Comments" and should include: 1) full name, 2) city of residence, and 3) subject matter. VERBAL PUBLIC COMMENTS can be provided in -person during the meeting by completing a "Request to Speak" form and submitting it to the City Clerk; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor. CITY COUNCIL AGENDA Page 1 of 8 JUNE 6, 2023 In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a "Request to Speak" form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments. Verbal public comments are defined as comments provided in the speakers' own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor. Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor. All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City's Internet Web site and any other Internet Web -based platform or other Web -based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.]. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the "Public Comments — Instructions" listed above. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. TELECONFERENCE ACCESSIBILITY — INSTRUCTIONS Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to `just cause" or "emergency circumstances," as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda. CONFIRMATION OF AGENDA CITY COUNCIL AGENDA Page 2 of 8 JUNE 6, 2023 CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CARLA TRIPLETT, HUMAN RESOURCES ANALYST; AND EMPLOYEE ORGANIZATION: LA QUINTA CITY EMPLOYEES' ASSOCIATION, AND UNREPRESENTED EMPLOYEES 2. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTION(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the "Public Comments — Instructions" listed above. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1. CERTIFICATES OF APPRECIATION TO BURRTEC WASTE AND RECYCLING SERVICES, LLC, RIVERSIDE COUNTY SHERIFF'S DEPARTMENT, AND RIVERSIDE COUNTY FIRE DEPARTMENT FOR THEIR EFFORTS IN RESCUING "SPARKY," THE KITTEN CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. 1. APPROVE MEETING MINUTES DATED MAY 2, 2023 2. AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING MANAGER TO ATTEND U.S. TRAVEL ASSOCIATION'S EDUCATION SEMINAR FOR TOURISM ORGANIZATIONS 2023 IN SAVANNAH, GEORGIA, AUGUST 19 — 23, 2023 PAGE 3. ADOPT RESOLUTIONS TO: 1) APPROVE PRELIMINARY 2023/24 ENGINEER'S ANNUAL LEVY REPORT FOR LANDSCAPE AND LIGHTING CITY COUNCIL AGENDA Page 3 of 8 JUNE 6, 2023 ASSESSMENT DISTRICT 89-1, AND 2) DECLARE INTENT TO LEVY ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 [RESOLUTION NOS. 2023-012 AND 2023-013] 4. Pulled from Consent Calendar by Staff and moved for consideration under 49 Business Session No. 1.1 »> ADOPT RESOLUTIONS TO: 1) APPROVE AMENDMENT TO THE AMENDED AND RESTATED AGREEMENT WITH BURRTEC WASTE AND RECYCLING SERVICES, LLC, FOR SOLID WASTE HANDLING SERVICES, TO ADD COLLECTION OF HOUSEHOLD HAZARDOUS WASTE EFFECTIVE JULY 1, 2023; AND 2) REQUEST COUNTY OF RIVERSIDE PLACE COLLECTION COSTS FOR SOLID WASTE HANDLING SERVICES AT SINGLE-FAMILY DWELLINGS ON TAX ROLLS [RESOLUTION NOS. 2023-014 AND 2023-015] 5. ACCEPT LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT NOS. 2016-03F2 AND 2016-03F3, LOCATED AT LA QUINTA DESERT PRIDE, MARBELLA, AND SIERRA DEL REY DEVELOPMENTS, ON THE SOUTH SIDE OF MILES AVENUE, EAST AND WEST OF ADAMS STREET, AND RETENTION BASIN, LOCATED AT THE CORNER OF ASHLEY WAY AND DESERT STREAM DRIVE 6. ACCEPT CITYWIDE STRIPING REFRESH PROJECT NO. 2021-04, LOCATED AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF LA QUINTA 7. APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE FOR BID THE LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT NO. 2016-031, LOCATED AT THE LA QUINTA CACTUS FLOWER COMMUNITY, ON THE SOUTH SIDE OF FRED WARING DRIVE AND EAST SIDE OF DUNE PALMS ROAD 8. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH MERCHANTS BUILDING MAINTENANCE, LLC TO PROVIDE JANITORIAL SERVICES FOR CITY FACILITIES 9. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH PALMS TO PINES PRINTING, FOR PROMOTIONAL AND PRINTING SERVICES, TO EXTEND THE TERM THROUGH FISCAL YEAR 2024/25 AND AUTHORIZE RELATED COMPENSATION 10. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH INTERWEST CONSULTING GROUP, INC, FOR ON -CALL BUILDING CODE PLAN REVIEW AND INSPECTION SERVICES, TO INCREASE THE COMPENSATION FOR FISCAL YEAR 2022/23 11. APPROVE AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT SERVICES 149 WITH OCEAN SPRINGS TECH, INC, FOR POOL AND WATER FEATURE CITY COUNCIL AGENDA Page 4 of 8 JUNE 6, 2023 MAINTENANCE SERVICES PROJECT NO. 2020-11, FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION 12. APPROVE CHANGE ORDER NO. 5 TO CONTRACT WITH VINTAGE 155 ASSOCIATES, INC, FOR PARK LANDSCAPE MAINTENANCE SERVICES PROJECT NO. 2018-32, FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION 13. APPROVE CHANGE ORDER NO. 4 TO CONTRACT WITH CREATIVE 159 LIGHTING INC, FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 CITYWIDE LIGHTING MAINTENANCE SERVICES PROJECT NO. 2018-31, FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION 14. APPROVE CHANGE ORDER NO. 6 TO CONTRACT WITH PWLC II, INC, FOR CITYWIDE LANDSCAPE MAINTENANCE SERVICES PROJECT NO. 2018-30, FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION 15. APPROVE DEMAND REGISTERS DATED MAY 12 AND MAY 19, 2023 16. AWARD CONTRACT TO AMERICAN ASPHALT SOUTH, INC FOR THE CITYWIDE SLURRY SEAL IMPROVEMENTS PROJECT NO. 2021-08, LOCATED AT VARIOUS LOCATIONS BUSINESS SESSION PAGE 1.1 Pulled from Consent Calendar by Staff and moved for consideration under Business Session No. 1.1 >>> ADOPT RESOLUTIONS TO: 1) APPROVE AMENDMENT TO THE AMENDED AND RESTATED AGREEMENT WITH BURRTEC WASTE AND RECYCLING SERVICES, LLC, FOR SOLID WASTE HANDLING SERVICES, TO ADD COLLECTION OF HOUSEHOLD HAZARDOUS WASTE EFFECTIVE JULY 1, 2023; AND 2) REQUEST COUNTY OF RIVERSIDE PLACE COLLECTION COSTS FOR SOLID WASTE HANDLING SERVICES AT SINGLE-FAMILY DWELLINGS ON TAX ROLLS [RESOLUTION NOS. 2023-014 AND 2023-015] 1.2 Moved for consideration under Business Session No. 1.2 >>> APPROVE THIRD ROUND COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2022/23 2. APPROVE MEMORANDUM OF UNDERSTANDING WITH GREATER COACHELLA VALLEY CHAMBER OF COMMERCE FOR FISCAL YEAR 2023/24 3. AUTHORIZE FUNDING TO PROVIDE ASSISTANCE TO AREA HOMELESS SERVICE PROVIDERS AND HOMELESS PREVENTION PARTNERS FOR FISCAL YEAR 2023/24 CITY COUNCIL AGENDA Page 5 of 8 JUNE 6, 2023 4. APPROVE AGREEMENT WITH THE COUNTY OF RIVERSIDE TO PROVIDE 203 LAW ENFORCEMENT SERVICES FOR FISCAL YEARS 2023/24 AND 2024/25 5. APPROVE AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT WITH THE 217 COUNTY OF RIVERSIDE, FOR FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL, AND MEDICAL EMERGENCY SERVICES, TO ADD A FIRE SAFETY SUPERVISOR POSITION STUDY SESSION PAGE 1. DISCUSS FISCAL YEAR 2023/24 PRELIMINARY PROPOSED BUDGET PUBLIC HEARINGS — None DEPARTMENTAL REPORTS 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY RESOURCES 5. DESIGN AND DEVELOPMENT 6. FINANCE 7. PUBLIC WORKS MAYOR'S AND COUNCIL MEMBERS' ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 5. IMPERIAL IRRIGATION DISTRICT — COACHELLA VALLEY ENERGY COMMISSION (Evans) 6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 9. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick) 10. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey) 11. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey) 12. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Pena) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) 14. CANNABIS AD HOC COMMITTEE (Pena & Sanchez) 15. CVAG PUBLIC SAFETY COMMITTEE (Pena) 16. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Pena) 17. LEAGUE OF CALIFORNIA CITIES — PUBLIC SAFETY POLICY COMMITTEE (Pena) CITY COUNCIL AGENDA Page 6 of 8 JUNE 6, 2023 18. IMPERIAL IRRIGATION DISTRICT — ENERGY CONSUMERS ADVISORY COMMITTEE (McGarrey) 19. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Pena) 20. CVAG TRANSPORTATION COMMITTEE (Fitzpatrick) 21. SUNLINE TRANSIT AGENCY (Pena) 22. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez) 23. ANIMAL CAMPUS COMMISSION (Sanchez) 24. LEAGUE OF CALIFORNIA CITIES — PUBLIC SAFETY COMMITTEE (Sanchez & Pena) 25. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez) 26. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Sanchez) 27. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES DATED MAY 17, 2023 28. FINANCIAL ADVISORY COMMISSION SPECIAL MEETING MINUTES DATED APRIL 5, 2023 ADJOURNMENT ********************************* The next regular meeting of the City Council will be held on June 20, 2023, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City's website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on June 2, 2023. DATED: June 2, 2023 MONIKA RADEVA, City Clerk City of La Quinta, California Public Notices • Agenda packet materials are available for public inspection: 1) at the Clerk's Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City's website at www.laquintaca.gov/councilagendas, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)]. CITY COUNCIL AGENDA Page 7 of 8 JUNE 6, 2023 • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at (760) 777-7123, 24- hours in advance of the meeting and accommodations will be made. If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting. *** TELECONFERENCE PROCEDURES — PURSUANT TO AB 2449*** APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Verbal public comments via Teleconference — members of the public may attend and participate in this meeting by teleconference via Zoom and use the "raise your hand" feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/them to speak on the item(s) requested. Please note — members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public. Only one person at a time may speak by teleconference and only after being recognized by the Mayor. ZOOM LINK: https://us06web.zoom.us/a/82540879912 Meeting ID: 825 4087 9912 Or join by phone: (253) 215 — 8782 Written public comments — can be provided in person during the meeting or emailed to the City Clerk's Office at.CityClerkMail(-a)LaQuintaCA.gov any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk's Office can accommodate such request. CITY COUNCIL AGENDA Page 8 of 8 JUNE 6, 2023 CONSENT CALENDAR ITEM NO. 1 CITY COUNCIL MINUTES TUESDAY, MAY 2, 2023 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, McGarrey, Pena, Sanchez, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None CONFIRMATION OF AGENDA City Attorney Ihrke indicated staff would present a modified resolution for Business Session Item No. 1 regarding the proposed partial application fees waiver for village hospitality homes by Coronel Homes. Council concurred. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR REAL PROPERTY LOCATED AT 78181 AVENIDA LA FONDA, EAST OF DESERT CLUB DRIVE; ASSESSOR PARCEL NUMBER 770-125-003 CITY NEGOTIATOR: JON McMILLEN, CITY MANAGER PROPERTY OWNER: CITY OF LA QUINTA NEGOTIATING PARTY: NINO ROSINI UNDER NEGOTIATION: PRICE AND TERM OF PAYMENT COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:05 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act). CITY COUNCIL MINUTES Page 1 of 7 MAY 2, 2023 9 PLEDGE OF ALLEGIANCE Councilmember McGarrey led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA City Attorney Ihrke provided a summary of the City's Rules of Procedure for Council Meetings and Related Functions and Activities adopted via Resolution No. 2022-027, particularly Section 4, which addresses Rules, Decorum, and Order during public meetings, and reminded the public that slanderous remarks and boisterous behavior are not appropriate and will not be tolerated. PUBLIC SPEAKER: Richard Gray, La Quinta - asked Council to consider implementing voting districts; complemented the revamped City newsletter; suggested Council meeting minutes from last meeting be included in every agenda packet; suggested that the City website include a section for "Frequently Asked Questions;" expressed concern that new apartment developments will not have the electrical capacity for charging electric vehicles; suggested that new projects built near the Whitewater channel deposit run-off directly into the channel; and believes the proposed Troutdale Village apartment project, located at the northeast corner of Washington Street and Avenue 50, should be single- family residences. PUBLIC SPEAKER: Melissa Labayog, La Quinta - supports the initiative to make La Quinta the first city with 100% literacy; La Quinta has a model short-term vacation rental (STVR) program; and the community of Highland Palms is unique - suggests establishing an "event impact zone," permitting the entire community to have STVR permits or rezone it to a Tourist Commercial zone. PUBLIC SPEAKER: Alena Callimanis, La Quinta - spoke about the Sphere of Influence (SOI) study session held on April 4, 2023 - expressed concern that the additional new residents will require planning for additional health care facilities and personnel; and was concerned about supplying water to additional SOI residents. PUBLIC SPEAKER: Steven Weiner, Board Member of the La Quinta Chamber of Commerce - provided an update on Greater Coachella Valley Chamber of Commerce events, programs, and activities. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. FAMILY YMCA OF THE DESERT PRESENTATION BY CHIEF EXECUTIVE OFFICER PAULA SIMONDS AND EARLY CHILDHOOD DIRECTOR CHERYL HUGHES REGARDING PROGRAMS AND SERVICES Paula Simonds, CEO and Cheryl Hughes, Early Childhood Director with Family YMCA of the Desert (YMCA) - expressed gratitude to the City and Council for the continued support and for working with the YMCA to provide facilities for CITY COUNCIL MINUTES Page 2 of 7 MAY 2, 2023 10 childcare and school programs they offer to the community; and gave an overview of the programs and services the YMCA is offering. CONSENT CALENDAR 1. APPROVE COUNCIL MEETING MINUTES OF APRIL 4, 2023 2. APPROVE COUNCIL MEETING MINUTES OF APRIL 18, 2023 3. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE PWLC II, INC FOR ADDITIONAL $75,000 IN FISCAL YEAR 2022/23 FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 MAINTENANCE SERVICES AND FOR EXTRA WORK WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER 4. APPROVE AMENDMENT NO. 12 TO PROFESSIONAL SERVICES AGREEMENT WITH BENGAL ENGINEERING, INC FOR THE DUNE PALMS ROAD BRIDGE IMPROVEMENT PROJECT NO. 2011-05 5. APPROVE AMENDMENT NO.5 TO AGREEMENT FOR CONTRACT SERVICES WITH GHD, INC FOR THE HIGHWAY 111 CORRIDOR PROJECT NO. 2019-05 6. APPROVE AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT WITH THE CITY OF INDIO FOR DESIGN AND CONSTRUCTION OF: 1) AVENUE 50 WIDENING IMPROVEMENTS PROJECT NO. 2022-05,2) JEFFERSON STREET AND HIGHWAY 111 INTERSECTION IMPROVEMENTS PROJECT 2022-07, AND 3) JEFFERSON STREET SLURRY IMPROVEMENTS PROJECT 2021-17; AND APPROPRIATE FUNDING FOR JEFFERSON STREET AND HIGHWAY 111 INTERSECTION IMPROVEMENTS AND JEFFERSON STREET SLURRY IMPROVEMENTS 7. AWARD CONTRACT TO UNIVERSAL CONSTRUCTION ENGINEERING FOR THE CITYWIDE MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2022-08 8. APPROVE DEMAND REGISTERS DATED APRIL 14 AND APRIL 21, 2023 MOTION — A motion was made and seconded by Councilmembers Pena/Sanchez to approve the Consent Calendar as recommended. Motion passed unanimously. BUSINESS SESSION 1. ADOPT RESOLUTIONS GRANTING PARTIAL WAIVER OF ENTITLEMENT APPLICATION FEES AND WAIVER OF UNDERGROUNDING UTILITIES TO CORONEL HOMES FOR FOUR VILLAGE HOSPITALITY HOMES ON FOUR PROPERTIES IN THE VILLAGE COMMERCIAL ZONE LOCATED AT 51120 CITY COUNCIL MINUTES Page 3 of 7 MAY 2, 2023 11 AVENIDA NAVARRO, 51116 AVENIDA MENDOZA, 51080 AVENIDA MARTINEZ, AND 51100 AVENIDA MARTINEZ [RESOLUTION NOS. 2023-010 through 2023-014] Senior Planner Flores presented the staff report, which is on file in the Clerk's Office. Council discussed circumstances that spark City review of Conditional Use Permits (CUPs); the conditions imposed by the CUPs; wall/fence on property line; status of the Imperial Irrigation District (IID) "will -serve letter" to provide electricity; responsibility of the one owner to manage the entire property; possible alternatives to a permanent waiver of undergrounding utilities, such as an in -lieu fee; undergrounding utilities benefits property owners surrounding it, the cost should be spread equitably; there's a labor savings to the City when reviewing several similar projects at once; City fees reflect actual staff costs, no profit; the feasibility study underway regarding undergrounding all Village utilities; voting on the fee reduction request, and postponing a decision regarding undergrounding utilities until more information from the study is available, or compromise options are worked out; the decision whether to underground all Village utilities or not has yet to be made, more information is needed; and perhaps require preparation for future undergrounding, such as conduit installation. APPLICANT: Lucas Coronel, Coronel Homes — explained the issues the project has with IID and obtaining the necessary "will -serve letter;" planned privacy block walls for all four sites; plan to prepare for future undergrounding by installing conduits; plan to install solar so power usage will be reduced; and the projects will have both gas and electric service. Council continued to discuss that the CUP runs with the land and the use; and the consequences if a CUP is revoked. Council reached a consensus to table for a future meeting date consideration of the request by Coronel Homes for a waiver of the requirement to underground utilities for the four Village Hospitality Homes projects, allowing the City's consultant, NV5, Inc., to complete the feasibility study regarding undergrounding Village utilities, and for staff to identify and discuss appropriate mitigation alternatives with the Applicant. City Attorney Ihrke proposed the following revisions to the resolution included in the staff report regarding the request for partial waiver of entitlement application fees for Council's consideration: The 3rd recital of the proposed resolution on page 1 should read as listed below to include the additional language in italics: WHEREAS, the request for partial waiver of fees is based on the information and evidence presented in the Staff Report for this Resolution; specifically: (1) each of the four Village Hospitality Homes is located on four separate properties, and while the four properties are owned by the same applicant, they each required their own entitlements applications, consisting of an SDP and a CUP, and (2) the estimate that processing the application is equivalent to 1.5 times the application fee for one project CITY COUNCIL MINUTES Page 4 of 7 MAY 2, 2023 12 since all the applications were processed simultaneously by the same applicant, and all four projects are similar in design, use, and are in proximate location to each other in the Village Commercial (VC) zone; and • The 5th recital of the proposed resolution on page 2 should read as listed below to include the additional language in italics: WHEREAS, if, based upon the granting of a partial waiver of the entitlement fees by this Resolution, the payment of, prevailing wages under California Labor Code section 1720 et seq. shall apply applies to any of the projects or project sites, the applicant and/er owner of any or all of the project sites shall be responsible for complying with State law requirements for prevailing wage to the extent those requirements apply. • Add Section 3 under the binding section of the proposed resolution which shall read as listed below in italics: SECTION 3. That the Council does hereby authorize the City Manager or authorized designee to execute any necessary or appropriate documents to implement this Resolution. MOTION — A motion was made and seconded by Councilmembers Pena/Fitzpatrick to: 1) Adopt Resolution No. 2023-010 granting Coronel Homes a partial waiver of entitlement application fees for four Village Hospitality Homes located at 51120 Avenida Navarro, 51116 Avenida Mendoza, 51080 Avenida Martinez, and 51100 Avenida Martinez as amended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CORONEL HOMES A PARTIAL WAIVER OF ENTITLEMENT FEES FOR FOUR VILLAGE HOSPITALITY HOMES LOCATED AT 51120 AVENIDA NAVARRO, 51116 AVENIDA MENDOZA, 51080 AVENIDA MARTINEZ, AND 51100 AVENIDA MARTINEZ 2) Table for a future meeting date, consideration of the request by Coronel Homes for a waiver of the requirement to underground utilities for the four Village Hospitality Homes projects. Motion passed unanimously. 2. APPROVE CONTRACT SERVICES AGREEMENT WITH ACTION PARK ALLIANCE (APA) INC. FOR X-PARK MANAGEMENT AND MAINTENANCE SERVICES Community Resources Manager Calderon and Management Analyst Calderon presented the staff report, which is on file in the Clerk's Office. CITY COUNCIL MINUTES Page 5 of 7 MAY 2, 2023 13 Council discussed offering residents a three-year pass; offering youth versus adult passes; requested stats on members versus day passes and residents versus non- residents; forming a non-profit to be eligible for grants; structuring a scholarship program; available options to maintain or increase the current hours of operation, days/times users being turned away; special/private events don't preclude other users; establishing a comprehensive City policy on sponsorship for all facilities; retail sales figures; and request to collect daily data. OPERATOR: Victor Delgado, X-Park Operations Manager, and Mark Laue, Executive Director of APA — provided statics on users and park hours; creating a scholarship program tied to school grades; seven-day operation would be cooler months; and five- day operation would be summer months (approximately April to September). Council directed staff to establish a policy for sponsorship at City -owned facilities and set it for discussion as a study session on a future agenda. PUBLIC SPEAKER: Alena Callimanis, La Quinta — recommended extending the seven- day operations for the X-park to seven months of the year. MOTION — A motion was made and seconded by Councilmembers Pena/McGarry to approve an Agreement for Contract Services with Action Park Alliance Inc. for X-Park management and maintenance services, pursuant to Option 2 as presented with no increases in fees for the first year of the term, implementing six months of five-day operations and six months of seven-day operations for a total amount of $1,273,817 over a three-year term; and authorize the City Manager to execute the agreement substantially in the form attached, allowing for minor and non -substantive changes. Motion passed unanimously. STUDY SESSION — None PUBLIC HEARINGS — None DEPARTMENTAL REPORTS — All reports are on file in the City Clerk's Office. MAYOR'S AND COUNCIL MEMBERS' ITEMS Councilmembers reported on the City's birthday party event; and ribbon -cuttings attended. Councilmember Sanchez reported on the Business Summit Economic Forecast; and Indian Wells State of the City. Councilmembers Pena, McGarry and Fitzpatrick volunteered to represent the Council at YMCA meetings on a rotating basis. CITY COUNCIL MINUTES Page 6 of 7 MAY 2, 2023 14 REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2023, Mayor Evans reported on her participation in the following organizations' meeting: • CVAG EXECUTIVE COMMITTEE • IMPERIAL IRRIGATION DISTRICT— CV ENERGY COMMISSION La Quinta's representative for 2023, Councilmember Pena reported on his participation in the following organizations' meeting: • CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE • SUNLINE TRANSIT AGENCY ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Pena/McGarrey to adjourn at 6:09 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California CITY COUNCIL MINUTES Page 7 of 7 MAY 2, 2023 15 16 CONSENT CALENDAR ITEM NO. 2 City of La Quinta CITY COUNCIL MEETING: ,tune 6, 2023 STAFF REPORT AGENDA TITLI : AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING MANAGER TO ATTEND U.S. TRAVEL ASSOCIATION'S EDUCATION SEMINAR FOR TOURISM ORGANIZATIONS 2023 IN SAVANNAH, GEORGIA, AUGUST 19 — 23, 2023 RECOMMENDATION Authorize overnight travel for Marketing Manager to attend the U.S. Travel Association's Educational Seminar for Tourism Organizations 2023 in Savannah, Georgia, August 19-23, 2023. EXECUTIVE SUMMARY The U.S. Travel Association's Educational Seminar for Tourism Organizations (ESTO) is the leading annual learning and knowledge -sharing forum for destination marketing professionals. • Madden Media is the City's advertising agency and has worked with the Marketing Manager on a brand refresh focusing on community outreach. • The City is an entrant for the Community Engagement Award for the Love La Quinta and Uncovering the Gems campaigns. FISCAL IMPACT Estimated cost will be $3,700 which includes registration, travel, lodging, transportation, and meals. Funds are available in the 2023/24 Marketing Department's Travel and Training budget (Account No. 101-3007-60320). BACKGROUND/ANALYSIS U.S. Travel Association provides value through core programs and signature events that develop professional skills, year-round networking, and connection to fellow travel professionals. ESTO, now in its 35t" year, has a reputation for delivering dynamic and actionable content that elevates marketing efforts for destinations to remain competitive in today's consumer landscape. 17 ALTERNATIVES Council may elect not to authorize this request; however, since this training allows staff to stay current with communication techniques associated with marketing and branding, this alternative is not recommended. Prepared by: Marcie Graham, Marketing Manager Approved by: Gilbert Villalpando, Director 18 CONSENT CALENDAR ITEM NO. 3 City of La Quinta CITY COUNCIL MEE I IN(3: ,tune 6, 2023 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTIONS TO: 1) APPROVE PRELIMINARY 2023/24 ENGINEER'S ANNUAL LEVY REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, AND 2) DECLARE INTENT TO LEVY ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 RECOMMENDATION A. Adopt a Resolution approving the preliminary 2023/24 Engineer's Annual Levy Report for Landscape and Lighting Assessment District 89-1; and B. Adopt a Resolution declaring the City's intent to levy annual assessments for construction, maintenance, and servicing landscape and lighting improvements within the Citywide Landscape and Lighting Assessment District 89-1 and giving notice thereof. EXECUTIVE SUMMARY • Annually, Council must take certain actions to allow the City to levy annual assessments pertaining to Citywide Landscape and Lighting Assessment District 89- 1 (District). • These actions include adopting the recommended resolutions and scheduling a public hearing (Hearing). • The annual assessments fund 38% of the citywide landscape, lighting, median, and parkways maintenance costs. The 2023/24 assessment rate will remain at $35.60 per dwelling/parcel also identified as an equivalent benefit unit (EBU). This has been the rate since 1997. • Any increase to the assessment rate requires a benefit analysis; new assessments must then be approved by a majority vote of all property owners within the City, which comprises the District. FISCAL IMPACT The estimated 2023/24 cost for retention basin maintenance, and median and parkway landscape and lighting maintenance is $2,617,176 (Table 1 on page 12 of Exhibit A). 19 The EBU will generate an estimated $989,016. The City will also receive $150,000 from County Service Area 152, levied by Riverside County, for retention basin maintenance. The combined income is projected to be $1,139,016, leaving a shortfall, funded by the General Fund, of $1,478,160. BACKGROUND/ANALYSIS In 1989, the City formed the District to fund the maintenance, construction, and servicing of landscape areas, streetlights and traffic signals. Pursuant to the Landscape and Lighting Act of 1972, the City must annually perform a series of activities as outlined in Attachment 1, including preparation of an annual engineer's report. The 2023/24 Preliminary Engineer's Annual Levy Report (Engineer's Report), included as Exhibit A to the first resolution, has been prepared by City staff and Willdan Financial Services (Willdan provides parcel recognition support) to establish the maintenance budget and identify the benefitting parcels. Below is a comparison of the 2022/23 and 2023/24 Engineer's Reports (Table 2). Citywide Benefit Zone Number of Local Benefit Zones Number of Equivalent Benefit Units (EBU's) EBU Rate District Revenue 2022/23 Yes 6 27,782 $35.60/EBU $989,016 2023/24 Yes 6 27,782 $35.60/EBU $989,016 Willdan does not project an increase in EBU's from 2022/23 to 2023/24-1 actuals will be based on the final 2023/24 County Secured Tax Roll. All property owners, including those within the six local benefit zones, would be assessed a flat rate. The methodology has remained the same under the provisions of Proposition 218, which prohibits assessment increases without the approval of a simple majority of property owners in a public vote within the District. The Council is required to approve the Engineer's Report and schedule a public hearing to allow property owners an opportunity to provide testimony regarding any proposed changes. The hearing is scheduled for June 20, 2023. Approving the Engineer's Report does not impose the proposed EBU; the City can only levy the fee after a public hearing. Upon conclusion of the hearing, Council may consider the testimony and a resolution confirming the assessment diagram and EBU Rate. The Engineer's report also includes an annual review of the general funds budgeted for parks (Table 1) for Council to consider if they ever chose to pursue the creation of a Parks Assessment District. 20 ALTERNATIVES Council may elect to increase assessments in order to fully fund the District costs. Staff projects that the assessment would need to increase by $53.21 per EBU to balance the District budget. If the Council selects this option, a District -wide benefit analysis and approval of the new assessments by vote of all affected property owners would be required. Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Annual Activities Report 21 22 RESOLUTION NO. 2023 — XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE PRELIMINARY ENGINEER'S REPORT FOR FISCAL YEAR 2023/2024 IN CONNECTION WITH LA QUINTA LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 WHEREAS, the City Engineer has prepared and filed a report entitled "La Quinta Landscape and Lighting Assessment District 89-1, Preliminary Engineer's Report" (the "Report") with the City Clerk of the City of La Quinta; and WHEREAS, the Report has been presented to City Council for review; and WHEREAS, the City Council has carefully examined and reviewed such Report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The Report, as filed, is hereby approved, included hereto as "Exhibit A" and incorporated herewith by this reference. SECTION 2. The City Council authorizes and directs the City Clerk to (i) submit certified copies of this resolution to the County of Riverside and (ii) take such other and further actions as may be necessary and proper for the County Assessor to place this assessment on the tax roll. SECTION 2. This Resolution shall go into effect upon adoption. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of June, 2023, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California 23 Resolution No. 2023 — XXX Preliminary Engineer's Report L&L District 89-1 Adopted: XXXXX, 2023 Page 2 of 2 ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 24 tev Qu ;Ara GEM fdudESER[' — ...k,.,_ City of La Quinta Street Lighting and Landscape District No. 89-1 2023/2024 ENGINEER'S ANNUAL LEVY REPORT Intent Meeting: June 6, 2023 Public Hearing: June 20, 2023 WP'WILLDAN 25 AFFIDAVIT FOR THE ENGINEER'S ANNUAL LEVY REPORT City of La Quinta Street Lighting and Landscape District No. 89-1 Riverside County, State of California This Report and the enclosed diagrams show the exterior boundaries of the District therein including the improvements, budgets, parcels and assessments to be levied for Fiscal Year 2023/2024, as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Riverside County Assessor's maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council. Dated this day of , 2023. Willdan Financial Services Assessment Engineer On Behalf of the City of La Quinta Daniel Louie Project Manager, District Administration Services la Tyrone Peter P.E. # C 81888 26 ENGINEER'S REPORT CITY OF LA QUINTA STREET LIGHTING AND LANDSCAPE DISTRICT NO. 89-1 I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached was filed with me on the day of 2023. BY: Monika Radeva, City Clerk City of La Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached, was approved and confirmed by the City Council of the City of La Quinta, California, on the day of 2023. BY: Monika Radeva, City Clerk City of La Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Assessment Roll was filed with the County Auditor of the County of Riverside, on the day of 12023. BY: Monika Radeva, City Clerk City of La Quinta Riverside County, California 27 TABLE OF CONTENTS 1. OVERVIEW 1 A. INTRODUCTION 1 B. COMPLIANCE WITH CURRENT LEGISLATION 1 C. HISTORICAL BACKGROUND AND LEGISLATION 2 I/. DESCRIPTION OF THE DISTRICT 2 A. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT 2 B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT 2 C. IMPROVEMENTS WITHIN THE DISTRICT 4 /it. METHOD OF APPORTIONMENT 5 A. GENERAL 5 B. BENEFIT ANALYSIS 5 C. METHODOLOGY 6 IV. DISTRICT BUDGETS 10 A. DESCRIPTION OF BUDGET ITEMS 10 B. 2023/2024 DISTRICT BUDGET 11 APPENDIX A - DISTRICT ASSESSMENT DIAGRAM 14 APPENDIX B - 2023/2024 COLLECTION ROLL 15 28 YY W I LLDAN L OVERVIEW A. INTRODUCTION The City of La Quinta (the "City") annually levies and collects special assessments in order to provide and maintain the facilities, improvements and services within Street Lighting and Landscape District No. 89-1 (the "District"). The District was formed in 1989 pursuant to the Landscaping and Lighting Act of 1972 (the "1972 Act"), Part 2 of Division 15 of the Streets and Highways Code and authorizes the Agency to annually levy and collect assessments to maintain the services and improvements related thereto. This Engineer's Annual Levy Report (the "Report") describes the District, any changes to the District, and the proposed assessments for Fiscal Year 2023/2024. The proposed assessments are based on the estimated cost to maintain improvements that provide special benefit to properties assessed within the District. The various improvements within the District and the costs of those improvements are identified and budgeted separately, including expenditures, deficits, surpluses, revenues, and reserves. The word "parcel," for the purposes of this Report, refers to an individual property assigned its own Assessor Parcel Number ("APN") by the Riverside County Assessor's Office. The Riverside County Auditor/Controller uses Assessor Parcel Numbers and specific fund numbers on the tax roll to identify properties assessed for special district benefit assessments. Each parcel within the District is assessed proportionately for those improvements provided by the District and from which the parcel receives special benefit. Following consideration of public comments, written protests at a noticed public hearing and review of the Report, the City Council may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report, and confirmation of the assessments, the City Council may order the levy and collection of assessments for Fiscal Year 2023/2024 pursuant to the 1972 Act. In such case, the assessment information will be submitted to the Riverside County Auditor/Controller and included on the property tax roll for each benefiting parcel for Fiscal Year 2023/2024. B. COMPLIANCE WITH CURRENT LEGISLATION The District was formed in 1989 pursuant to the 1972 Act. As such, the City has determined that pursuant to California Constitution Article XIIID Section 5 Subsection A the existing assessments are exempt from the substantive and procedural requirements of Proposition 218. Any new or increased assessments above the maximum assessment rates previously approved and levied by the City Council would be subject to both the substantive and procedural requirements of the Proposition. 2023/2024 City Of La Quinta L&L 89-1 Page 1 of 15 29 YY W I LLDAN C. HISTORICAL BACKGROUND AND LEGISLATION The assessments for the District provide a special benefit to the parcels assessed, and the City utilizes General Fund Revenues to fund improvements and services that are considered general benefit. This District was formed pursuant to the 1972 Act, which permits the establishment of assessment districts by cities for the purpose of providing for the maintenance of certain public improvements, which include the facilities existing within the District, as those improvements provide a special benefit to parcels. The City Council reviews the current and projected years' costs for the construction, operation, maintenance, and servicing of the District facilities and sets the assessment for the ensuing fiscal year, which runs between July 1 and June 30. A DESCRIPTION OF THE DISTRICT A. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT The boundaries of the District are coterminous with the boundaries of the City. The Diagram of the District showing the exterior boundaries has been submitted to the City Clerk at the City and is included by reference. B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following: • The installation or planting of landscaping. • The installation or construction of statuary, fountains, and other ornamental structures and facilities. • The installation or construction of public lighting facilities. • The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. • The maintenance or servicing, or both, of any of the foregoing. 2023/2024 City Of La Quinta L&L 89-1 Page 2 of 15 30 11Y W I LLDAN • The acquisition of any existing improvement otherwise authorized pursuant to this section. Incidental expenses associated with the improvements including, but not limited to: • The cost of preparation of the Report, including plans, specifications, estimates, diagram, and assessment; • The costs of printing, advertising, and the publishing, posting and mailing of notices; • Compensation payable to the Riverside County (the "County") for collection of assessments; • Compensation of any engineer or attorney employed to render services; • Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements; • Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5. • Costs associated with any elections held for the approval of a new or increased assessment. The 1972 Act defines "Maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: • Repair, removal, or replacement of all or any part of any improvement. • Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. • The removal of trimmings, rubbish, debris, and other solid waste. • The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. 2023/2024 City Of La Quinta L&L 89-1 Page 3 of 15 31 YY W I LLDAN C. IMPROVEMENTS WITHIN THE DISTRICT The District improvements are the operation, servicing and maintenance of landscaping, lighting and appurtenant facilities, including, but not limited to, personnel, electrical energy, water, materials, contracting services, and other items necessary for the satisfactory operation of these services described as follows: • Landscaping and Appurtenant Facilities include, but are not limited to, landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk maintenance and appurtenant facilities, located within the public street rights -of -way, medians, trails, and dedicated street, drainage or sidewalk easements within the boundary of the District. • Lighting and Appurtenant Facilities include, but are not limited to, poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals, metering devices, controllers and appurtenant facilities as required to provide safety lighting and traffic signals within public street rights -of -way and easements within the boundaries of the District. • Maintenance is defined as the furnishing of services and materials for the operation and usual maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of landscaping, public lighting facilities, or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; and the removal of trimmings, rubbish, debris and other solid waste. • Servicing is defined as the furnishing of water for the irrigation of the landscaping and the furnishing of electric current or energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation of landscaping or appurtenant facilities. The plans and specifications for the improvements are on file in the office of the City Engineer and are by reference made a part of this Report. 2023/2024 City Of La Quinta L&L 89-1 Page 4 of 15 32 YY W I LLDAN X METHOD OF APPORTIONMENT A. GENERAL The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements that include the construction, maintenance and servicing of public lights, landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements." The formula used for calculating assessments in this District therefore reflects the composition of the parcels, and the improvements and services provided, to apportion the costs based on benefit to each parcel. B. BENEFIT ANALYSIS Properties within the District boundary are found to derive a special benefit from the improvements provided by the District. These properties include single family residential, non-residential, vacant residential and non-residential, golf courses, agricultural and hillside conservation properties, vacant and remote non-residential and rural and estate residential properties. Special Benefits The method of apportionment (method of assessment) is based on the premise that each assessed parcel receives special benefit from the improvements maintained and funded by the assessments, specifically, landscaping and lighting improvements installed in connection with the development of these parcels. The desirability of properties within the District is enhanced by the presence of well - maintained landscaping and lighting improvements in close proximity to those properties. The annual assessments outlined in this Report are based on the estimated costs to provide necessary services, operation, administration, and maintenance required to ensure the satisfactory condition and quality of each improvement. The special benefits associated with the landscaping improvements are specifically: • Enhanced desirability of properties through association with the 2023/2024 City Of La Quinta L&L 89-1 Page 5 of 15 33 11Y W I LLDAN improvements. • Improved aesthetic appeal of properties within the District providing a positive representation of the area. • Enhanced adaptation of the urban environment within the natural environment from adequate green space and landscaping. • Environmental enhancement through improved erosion resistance, and dust and debris control. • Increased sense of pride in ownership of property within the District resulting from well -maintained improvements associated with the properties. • Reduced criminal activity and property -related crimes (especially vandalism) against properties in the District through well -maintained surroundings and amenities. • Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise. The special benefits of street lighting are the convenience, safety, and security of property, improvements, and goods, specifically: • Enhanced deterrence of crime — an aid to police protection. • Increased nighttime safety on roads and highways. • Improved visibility of pedestrians and motorists. • Improved ingress and egress to and from property. • Reduced vandalism, damage to improvements or property, and other criminal acts. • Improved traffic circulation and reduced nighttime accidents and personal property loss. • Increased promotion of business during nighttime hours in the case of commercial properties. The preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels within the District. C. METHODOLOGY Pursuant to the 1972 Act, the costs of the District may be apportioned by any formula or method that distributes the net amount to be assessed among the assessable parcels in proportion to the estimated special benefits to be received by each such parcel from the improvements. The special benefit formula used within the District should reflect the composition of the parcels - and the 2023/2024 City Of La Quinta L&L 89-1 Page 6 of 15 34 W WILLDAN improvements and services provided therein - to apportion the costs based on estimated special benefit to each parcel. The cost to provide maintenance and service of the improvements within the District shall be equitably distributed among each assessable parcel based on the estimated special benefit received by each parcel. Equivalent Benefit Units To equitably spread special benefit to each parcel, it is necessary to establish a relationship between the various types of properties within the District and the improvements that benefit those properties. Each parcel within the District is assigned an Equivalent Benefit Unit ("EBU") factor that reflects its land use, size and development, or development potential. Parcels that receive special benefit from the various District improvements are proportionately assessed for the cost of those improvements based on their calculated EBU. The EBU method assessment for this District uses the Single -Family Residential parcel as the basic unit of assessment. A Single Family Residential ("SFR") parcel equals one EBU. Every other land -use is assigned an EBU factor based on an assessment formula that equates the property's specific land -use and relative special benefits compared to the Single -Family Residential parcel. The EBU method of apportioning special benefits is typically seen as the most appropriate and equitable assessment methodology for districts formed under the 1972 Act, as the benefits to each parcel from the improvements are apportioned as a function of land use type, size, and development. The following table provides a listing of land use types, the EBU factors applied to that land use and the multiplying factor used to calculate each parcel's individual EBU for each improvement provided in the District. During the formation of the District, a methodology was developed to calculate the EBUs for other residential and non-residential land use parcels, which are outlined below for reference. Every land use is assigned EBUs based on the assessment formula approved for the District. Parcels which have been determined to receive greater benefit than the SFR parcel are assigned more than 1 EBU and parcels that are determined to receive lesser benefit than SFR parcels are assigned less than 1 EBU as reflected in the Assessment Methodology. 2023/2024 City Of La Quinta L&L 89-1 Page 7 of 15 35 W WILLDAN Land Use Exempt Parcels EBU Factor 0.0 1.0 per unit Single Family Residential Parcels Multi -Family Residential Parcels 0.5 per unit Non -Residential Parcels 5.0 per acre; 1.0 minimum Vacant Residential Parcels 0.33 per unit Vacant Non -Residential Parcels 1.65 per acre for first 20 acres only Golf Course Parcels 0.50 per acre; 1.0 minimum Agricultural Parcels 0.25 per acre; 1.0 minimum Hillside Conservative Zone Parcels 0.10 per acre Vacant & Remote Parcels 0.825 per acre for first 20 acres only Rural/Estate Residential 1.0 + 0.33 per acre in excess 1 acre Single -Family Residential The City's General Plan allows up to one acre of area for subdivided residential lots. The subdivided single-family lot equal to or less than one acre in size is the basic unit for calculation of the benefit assessments. Parcels less than one acre in size zoned for single-family residential use are assessed one (1) EBU. Multi -Family Residential Multi -Family Residential parcels are assessed one-half (0.5) EBU per unit. Non -Residential The factor used for converting nonresidential is based on the average number of typical single-family residential lots of five per acre. Therefore, non-residential parcels will be assessed five (5) EBUs per acre with a minimum number per parcel of one (1) EBU. Vacant Residential Parcels defined as single family residential parcels less than one acre and having no structure will be assessed 33 percent (33%) of a single-family dwelling, or 0.33 EBU per parcel. Vacant Non -Residential Parcels not considered single family residential parcels less than one acre and having no structure will be assessed based on acreage. The typical development in La Quinta occurs in increments of twenty (20) acres or less. The first twenty (20) acres of a Vacant Non -Residential parcel will be assessed at a rate of 33 percent (33%) of developed nonresidential properties, or 1.65 EBU per acre or any portion of an acre. The minimum number of EBUs per parcel is one (1) EBU. Any parcel of land greater than twenty (20) acres is considered open space and exempt from assessment until such time as parcel subdivision or development occurs. 2023/2024 City Of La Quinta L&L 89-1 Page 8 of 15 36 W WILLDAN Golf Courses Properties identified as golf courses will be assessed a rate of 10 percent (10%) of the developed nonresidential properties, or 0.50 EBU per acre or any portion of an acre. The minimum number per parcel is one (1) EBU. Agricultural Properties identified as agricultural will be assessed a rate of 5 percent (5%) of developed nonresidential properties, or 0.25 EBU per acre or any portion of an acre. The minimum number per parcel is one (1) EBU. Hillside Conservation Parcels located in areas zoned Hillside Conservation per the City's Official Zoning Map will be assessed on the basis of allowable development within the Hillside Conservation Zone. The parcel will be assessed as one dwelling unit per ten (10) acres or 0.10 EBU per acre or any portion of an acre. Vacant and Remote Non -Residential Parcels (LAFCO Annexation No. 9) Parcels not considered single family residential parcels less than one (1) acre and do not contain structures, will be assessed based on acreage. The City defines Vacant and Remote Non -Residential as parcels physically separated from City services and not readily able to develop due to difficult access and utility limitations. The land values are typically one half the value of other Vacant Non - Residential parcels because of the high cost of constructing appropriate access and utility infrastructures necessary. The Vacant and Remote Non -Residential parcels are assessed a rate of 0.825 EBUs per acre or portion thereof, for the first twenty (20) acres, with a minimum of one (1) EBU per parcel. Rural/Estate Residential Parcels of one acre or more in size, but having only one residential unit are identified as Rural/Estate Residential. These parcels will be assessed a rate of one (1) EBU for the first acre and 0.33 EBUs for each additional acre or portion of an acre. Exempt Property Publicly owned property and utility rights -of -way are exempt from assessment, as well as parcels of land shown on the County Assessor's records as Vacant Desert Land, Vacant Mountain Land, Agricultural Preserve and Public Utility owned land. This Report does not propose an increase in the District's assessment rates for Fiscal Year 2023/2024 over or above the maximum rate established. The proposed rate per EBU for Fiscal Year 2023/2024 is the same rate assessed for Fiscal Year 2022/2023. The base assessment rate to be approved for Fiscal Year 2023/2024 is $35.60. The maximum assessment rate per EBU may not increase without a vote of the property owners in the District. Therefore, the assessment is proposed to remain at the maximum amount of $35.60 per EBU. This equates to total projected assessment revenue of $989,016. 2023/2024 City Of La Quinta L&L 89-1 Page 9 of 15 37 YY W I LLDAN The City proposes the remaining $5,684,671 be funded through a General Fund contribution of $5,534,671 and $150,000 of revenue from CSA 152. IV.. DISTRICT BUDGETS A. DESCRIPTION OF BUDGET ITEMS The 1972 Act requires that a special fund be established and maintained for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purposes as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. The following describes the services and costs that are funded through the District, shown in the District Budgets. District Costs Personnel — Reflects relevant City Staff salaries, wages and benefits, and also includes Worker's Compensation Insurance, Stand -By, and Overtime Labor. Contract Services — Includes contracted labor, such as the County Tax Roll Administration Fees, maintenance and repair of traffic signals, tree trimming, and security service. Rental Services — Reflects funds used for the purpose of uniform rental. Vehicle Operations — Includes the maintenance of fleet vehicles. Utilities — Includes the electric, telephone, and water services. Travel Training & Meetings — Reflects the funds used for the purposes of training and meetings. Information Technology — Includes computers, printers, and other related items and services. Operating Supplies — This item includes plant replacement, safety gear, field materials, and the materials used for the purposes of removing graffiti. Small Tools/Equipment — Includes non -capital small tools and equipment. District Administration — The cost for providing the coordination of District services and operations, response to public concerns and education, as well as procedures associated with the levy and collection of assessments. This item also includes the costs of contracting with professionals to provide any additional administrative, legal or engineering services specific to the District including any required notices, mailings or property owner protest ballot proceedings. 2023/2024 City Of La Quinta L&L 89-1 Page 10 of 15 38 YY W I LLDAN B. 2023/2024 DISTRICT BUDGET For the purpose of estimating costs for the maintenance and servicing, actual costs are used where possible. However, where the improvements are new, or where actual maintenance experience is lacking, cost estimates will be used to determine costs. The Budget of estimated cost of operation, servicing, and maintenance for Fiscal Year 2023/2024 is summarized on the next page in Table 1. 2023/2024 City Of La Quinta L&L 89-1 Page 11 of 15 39 YY W I LLDAN Table 1 - Fiscal Year 2023/2024 Budget Estimated Funding Category Fiscal Year L&L General Fund - - Assessments Parks Salaries -Permanent Full Time $533,637 $218,176 $315,461 Other Benefits & Deductions 222,550 100,100 122,450 Personnel Stand By 0 0 0 Stand By Overtime 0 0 0 Overtime 0 0 0 Total Personnel $756,187 $318,276 $437,911 Annual Lighting & Landscape $0 $0 $0 Report Civic Center Campus Lake 20,000 0 20,000 Maintenance Lighting Contract Services 80,000 80,000 0 Financial Services Admin. Fee 0 0 0 Citywide Maintenance Contract 1,915,000 980,000 935,000 Undeveloped Parks PM10 Services 0 0 0 Contract Services Maintenance & Repair 565,000 150,000 415,000 CVWD Lease -Pioneer Dog Park 0 0 0 Tree Trimming 508,000 8,000 500,000 Janitorial Services 0 0 0 Security Service - Corporation Yard 0 0 0 Fritz Burns Park 180,000 0 180,000 Lighting Service 1,000 0 1,000 SilverRock Way Landscaping 82,400 65,000 17,400 Total Contract Services $3,351,400 $15283,000 $250685400 Rental Services Uniforms $4,500 $1,500 $3,000 Total Rental Services $4,500 $15500 $35000 Facilities Charges $0 $0 $0 Park Equipment Fleet Maintenance 237,800 64,900 172,900 Vehicle Operations Facility & Equipment Depreciation 450,000 0 450,000 Total O erations $6875800 $64,900 $622,900 Utilities Gas $0 $0 $0 Electric 349,500 120,000 229,500 Phone 1,000 0 1,000 Water 490,100 215,000 275,100 Total Utilities $840,600 $335,000 $505,600 Travel Training & $5,500 $500 $5,000 Total Travel Training & Meetings $5,500 $500 $5,000 Meetings Information Computers Printers and Services $149,500 $69,000 $80,500 Total Information Technology $149,500 $69,000 $80,500 Technology Plant Replacement $810,000 $500,000 $310,000 Graffiti Removal 25,000 10,000 15,000 Operating Supplies Safety Gear 3,200 2,000 1,200 Field Materials 20,000 15,000 5,000 Total Operating Supplies $858,200 $527,000 $331,200 Small Tools / on -Capital $5,000 $3,000 $2,000 Total Small Tools/Equipment $5,000 $3,000 $2,000 Equipment Total Landscape & Lighting Budget $6,658,687 $2,602,176 $4,056,511 Public Works Administration $0 $0 $0 District Administration Citywide Administration 15,000 15,000 0 Total District Administration $15,000 $15,000 $0 Total Landscape & Lighting Expenditures $6,673,687 $2,617,176 $4,056,511 Less CSA 152 Revenue ($150,000) ($150,000) $0 Less General Fund Contribution 5,534,671 1,478,160 4,056,511 Balance to Lev $989,016 $989,016 Total EBU 27,781.83 Levy Per EBU $35.60 2023/2024 City Of La Quinta L&L 89-1 Page 12 of 15 40 YY W I LLDAN The following information was obtained from the Riverside County Assessor's Secured Roll, Assessor's Parcel Maps, and the City's Planning Department. The land use categories were developed to classify the different land use types in the City. Table 2 Land Use 2023/2024 Parcel County Acres Prior Year EBU Prior Year Levy FY 2023/2024 EBU 2023/2024 Levy (1) Agricultural Count 17 371.44 93.22 $3,318.60 93.22 $3,318.60 Exem t 51 105.18 0.00 0.00 0.00 0.00 Golf Course 285 3,500.48 1,807.37 64,340.88 1,807.37 64,340.88 Hillside 13 318.93 31.89 1,135.28 31.89 1,135.28 Conservation Multi -Family 34 94.93 635.00 22,606.00 635.00 22,606.00 Residential Non -Residential 272 571.87 2,872.15 102,248.54 2,872.15 102,248.54 Rural/ Estate 51 106.18 86.04 3,062.58 86.04 3,062.58 Vacant/ Remote 15 146.20 120.62 4,293.80 120.62 4,293.80 Single Family 21,050 3,858.10 21,050.00 749,380.00 21,050.00 749,380.00 Residential Vacant Residential 1,591 949.27 527.01 18,748.84 527.01 18,748.84 Vacant Non- 201 555.57 558.53 19,881.72 558.53 19,881.72 Residential Total :i$989,016.24 (1) The difference in the "Balance to Levy" amount in Table 1 and the total FY 2023/2024 Levy amount in Table 2 is a rounding difference due to the County even penny requirement for each charged parcel. Actuals will be based on the final County Secured Roll for Fiscal Year 2023/2024. Differences are generally due to changes in County Land Use Classifications or Assessor's Parcel Number changes. 2023/2024 City Of La Quinta L&L 89-1 Page 13 of 15 41 VVILLDAN APPENDIX A - DISTRICT ASSESSMENT DIAGRAM The Boundary Diagrams for the original districts have previously been submitted to the Clerk of the City in the format required under the 1972 Act and are made part of this Report by reference. The parcel identification, lines and dimensions of each parcel within the District are those lines and dimensions shown on the Assessor's Maps of Riverside County for the year in which this Report was prepared and is incorporated by reference and made part of this Report. The attached Landscape Maintenance Map displays the landscape maintenance areas within the City. 2023/2024 City Of La Quinta L&L 89-1 Page 14 of 15 42 �V I L LDAN APPENDIX B - 2023/2024 COLLECTION ROLL Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the Riverside County Assessor's Parcel Maps and/or the Riverside County Secured Tax Roll for the year in which this Report is prepared. Non -assessable lots or parcels may include government owned land, public utility owned property, land principally encumbered with public right-of-ways or easements and dedicated common areas. These parcels will not be assessed. A listing of parcels within the District, along with the proposed assessment amounts, has been submitted to the City Clerk and, by reference, is made part of this Report. Upon approval of the Report and confirmation of the assessments, the assessment information will be submitted to the County Auditor/Controller and included on the property tax roll in Fiscal Year 2023/2024. If the parcels or APNs within the District and referenced in this Report, are re -numbered, re -apportioned or changed by the County Assessor's Office after approval of the Report, the new parcel or APNs with the appropriate assessment amount will be submitted to the County Auditor/Controller. If the parcel change made by the County includes a parcel split, parcel merger or tax status change, the assessment amount submitted on the new parcels or APNs will be based on the method of apportionment and levy amount approved in this Report by the City Council. 2023/2024 City Of La Quinta L&L 89-1 Page 15 of 15 44 RESOLUTION NO. 2023 — XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY THE ANNUAL ASSESSMENTS FOR CONSTRUCTION, MAINTENANCE, AND SERVICING LANDSCAPING AND LIGHTING IMPROVEMENTS WITHIN THE BOUNDARIES OF THE TERRITORY INCLUDED IN THE CITYWIDE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 AND TO LEVY AND COLLECT ASSESSMENTS PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND GIVING NOTICE THEREOF WHEREAS, the City Council, by its Resolution No. 89-9, initiated proceedings pursuant to provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as "the Act"), for the formation of a Landscape and Lighting Assessment District designated "La Quinta Landscape and Lighting Assessment District 89-1," shall include all of the territory located within the boundaries of the City; and WHEREAS, the City Council desires to levy and collect assessments within Landscape and Lighting Assessment District 89-1 for the Fiscal Year commencing July 1, 2023 and ending June 30, 2024 to pay the costs and expenses of constructing, operating, maintaining, and servicing landscaping, lighting and associated facilities located within public places in the City; and WHEREAS, the Engineer selected by the City Council has prepared and filed a report in connection with the Landscape and Lighting Assessment District 89-1 with the City Clerk of the City of La Quinta; and WHEREAS, the report was presented to the City Council on June 6, 2023, and the City Council adopted Resolution No. 2023-012 approving such report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council has previously formed Landscape and Lighting Assessment District 89-1 pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500. SECTION 2. The City Council hereby finds that the maintenance and operation of projects identified in the Preliminary Engineer's Report for Landscape and Lighting 45 Resolution No. 2023 — XXX Intent to Levy L&L District 89-1 Adopted: XXXXX, 2023 Page 2 of 3 Assessment District 89-1 consisting solely of exempt items of sidewalks, streets, sewers, water, flood control, and/or drainage pursuant to Article 13D Section 5(a) of the California Constitution, that the public interest requires the maintenance of the improvements, and declares its intention to levy and collect assessments for the fiscal year commencing July 1, 2023 and ending June 30, 2024 to pay for the costs and expenses of the improvements described in Section 4 hereof. SECTION 3. The territory included within the boundaries of the Assessment District includes all of the land included within the boundaries of the City. SECTION 4. Reference is hereby made to the report of the Engineer on file with the City Clerk of the City of La Quinta for a full and fair description of the improvements, the boundaries of the Assessment District and any zones therein and the proposed assessments upon assessable lots and parcels of land within the Assessment District. SECTION 5. Notice is hereby given that June 20, 2023, at 5:00 p.m., at the City Council Chamber, located at 78495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a Public Meeting by the City Council to allow public testimony regarding the assessment. SECTION 6. Notice is hereby given that June 20, 2023, at 5:00 p.m., at the City Council Chamber, located at 78495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed to hold a duly noticed Public Hearing by the City Council on the question of the levy of the proposed assessment for Landscape and Lighting Assessment District 89-1. Any interested person may file a written protest with the City Clerk prior to the conclusion of the hearing, or, withdrawal of the protest. A written protest shall state all grounds of objections and a protest by a property owner shall contain a description sufficient to identify the property owned by such property owner. At the hearing, all interested persons shall be afforded the opportunity to hear and be heard. SECTION 7. The City Clerk is hereby authorized and directed to give notice of such hearings as provided in the Act. SECTION 8. The City Council hereby designates The Desert Sun as the newspaper in which notice of the Public Hearing shall be published. SECTION 9. The City Council authorizes and directs the City Clerk to (i) submit certified copies of this resolution to the County of Riverside and (ii) take such other and further actions as may be necessary and proper for the County Assessor to place this assessment on the tax roll. SECTION 10. This Resolution shall go into effect upon adoption. ErT Resolution No. 2023 — XXX Intent to Levy L&L District 89-1 Adopted: XXXXX, 2023 Page 3 of 3 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of June 2023, by the following vote: AYES: NOES: ABSENT: /_1:1-'1 IF_1 I ki to LINDA EVANS, Mayor City of La Quinta, California ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 47 ATTACHMENT 1 ANNUAL ACTIVITIES LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT Adopt the following Resolutions: 1. Approve Preliminary Engineer's Report (June 6, 2023). 2. Intention to levy annual assessment and notice of Public Meeting/Hearing (June 20, 2023). 3. Conduct a Public Meeting to allow testimony regarding the proposed assessments prior to Public Hearing (June 20, 2023). 4. Conduct a Public Hearing to allow written protests of the proposed assessment to be considered by the City Council prior to adoption of the final assessments (June 20, 2023). 48 City of La Quinta CITY COUNCIL MEETING: June 6, 2023 STAFF REPORT CONSENT CALENDAR ITEM NO. 4 PULLED FROM CONSENT CALENDAR AND CONSIDERED AS BUSINESS SESSION ITEM NO. 1.1 AGENDA TITLE: ADOPT RESOLUTIONS TO: 1) APPROVE AMENDMENT TO THE AMENDED AND RESTATED AGREEMENT WITH BURRTEC WASTE AND RECYCLING SERVICES, LLC, FOR SOLID WASTE HANDLING SERVICES, TO ADD COLLECTION OF HOUSEHOLD HAZARDOUS WASTE EFFECTIVE JULY 1, 2023; AND 2) REQUEST COUNTY OF RIVERSIDE PLACE COLLECTION COSTS FOR SOLID WASTE HANDLING SERVICES AT SINGLE-FAMILY DWELLINGS ON TAX ROLLS RECOMMENDATION A. Adopt a Resolution to approve an Amendment to the Amended and Restated Agreement with Burrtec Waste and Recycling Services, LLC, for Solid Waste Handling Services, to add collection of household hazardous waste effective July 1, 2023, and authorize the City Manager to execute the amendment. B. Adopt a Resolution to request the County of Riverside place collection costs for solid waste handling services for single-family dwellings on the Tax Rolls for fiscal year 2023/24. EXECUTIVE SUMMARY • On May 17, 2022, Council adopted Resolution No. 2022-013 approving the current operative exclusive franchise agreement for waste hauling and recycling services in the City, with the Amended and Restated Agreement with Burrtec Waste and Recycling Services, LLC (Burrtec), effective July 1, 2022, which included property tax roll billing for residential customers. • The proposed Amendment to the Amended and Restated Agreement with Burrtec (Amendment) will implement an additional service of household hazardous waste pickup upon 72-hour request, limited to four times per calendar year, per household, beginning July 1, 2023. • The County Tax Assessor requires Council to annually adopt a resolution requesting that the cost of solid waste collection services be placed on the residential Tax Rolls. • Included in the residential and commercial recycling rates is the recycling process fee to address the realignment of recycling. 49 FISCAL IMPACT There are no additional costs to the City. Costs for household hazardous waste pickup service requests, as set forth in the Amendment, will be billed to residents. BACKGROUND/ANALYSIS The City contracts with Burrtec for solid waste collection, handling, and street sweeping services. The agreement stipulates that the cost for single-family dwelling services will be collected on the Tax Rolls; and Section 24 of the agreement states that Burrtec can adjust the rates per the Consumer Price Index and any increases from the Transfer Station. Single -Family Dwelling 2022 Rate 2023 Rate (existing) (proposed) Service Component $12.35/month $16.29/month Disposal Component $6.40/month $6.86/month AB 939 Fee $0.10/month $0.10/month Total Rate $18.85/month $23.25/month $226.20/year $279.00/year Additional Residential Services 2022 Rate (existing) 2023 Rate (proposed) Additional Refuse Cart $8.41/month $8.79/month $100.92/year $105.48/year Backyard Service for 3 containers $14.96/month $179.52/year $15.64/month $187.68/year Backyard Service additional container $2.95/month $34.40/year $3.09/month $37.08/year PGA 2nd Pick-up Day $14.92/month $15.73/month $179.04/year $188.76/year Surcharge for Homeowners Association 10% of Service 10% of Service desiring Monday service Component Component These service costs are not subject to Proposition 218 (which provides that all taxes and most charges are subject to voter approval) because Burrtec charges amounts that are reasonably related to the cost of the service provided. 50 SB 1383 legislation launched in January 2022 required cities to provide Organics Recycling services to all residents and businesses. The current agreement enables Burrtec to maintain lower rates throughout the agreement terms and reduce the impact of added costs from the mandatory implementation of SIB 1383 Organics Recycling services. ALTERNATIVES - Staff does not recommend an alternative. Prepared by: Reyna Camarena, Management Assistant Approved by: Gilbert Villalpando, Director Attachments: 1. Amendment to the Amended and Restated Agreement with Burrtec 2. Waste Handling Service Rates - Effective July 1, 2023 51 52 RESOLUTION NO. 2023 - XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AN AMENDMENT TO THE AMENDED AND RESTATED AGREEMENT WITH BURRTEC WASTE AND RECYCLING SERVICES, LLC FOR SOLID WASTE HANDLING SERVICES WHEREAS, the California Integrated Waste Management Act of 1989 ("AB 939") (California Public Resources Code Section 40000 et seq.) has declared that it is in the public interest to authorize and require local agencies to make adequate provisions for Solid Waste handling within their jurisdictions to meet the goals and requirements of AB 939; and WHEREAS, on May 17, 2022, the City Council adopted Resolution No. 2022-013 approving that certain Amended and Restated Agreement between City of La Quinta and Burrtec Waste And Recycling Services, LLC ("Burrtec") for Solid Waste Handling Services, effective July 1, 2022 (the "Agreement"); and WHEREAS, the Agreement is the currently operative exclusive franchise agreement for the City's waste hauling and recycling services, entered into pursuant to AB 939 and Public Resources Code Sections 49300 and 49500 thereunder, and the applicable provisions of the La Quinta City Charter and Municipal Code, under which the City determined that the public health, safety, and well-being required the Agreement to be awarded to a qualified company for the collection, transportation, recycling, processing, and disposal of solid waste and other services to meet the goals and requirements of AB 939; and WHEREAS, the Term of the Agreement commenced on July 1, 2022, and will expire on June 30, 2037; and WHEREAS, the City wishes to enter into an amendment to the Agreement, subject to the terms and conditions set forth in this Resolution and the Agreement, for specified additional services relating to the acceptance of recyclable materials and Household Hazardous Waste (HHW); and WHEREAS, California Public Resources Code Section 49300 requires the City to approve the terms of the proposed Amendment pursuant to a City Council Resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City of La Quinta hereby approves the Amendment to Amended and Restated Agreement between City of La Quinta and Burrtec Waste And Recycling Services, LLC for Solid Waste Handling Services, in the form attached to the Staff Report accompanying this Resolution (the "Amendment"). 53 Resolution No. 2023 - xxx Amendment to the Amended and Restated Agreement with Burrtec - Adding Collection of Household Hazardous Waste effective July 1, 2023 Adopted: June 6, 2023 Page 2 of 2 SECTION 2. The term of the Amendment shall be for the same Term as the Agreement. SECTION 3. The City Manager, with concurrence of the City Attorney, may make non -substantive edits to the Amendment as required, and the City Manager shall have the authority to execute the Amendment on behalf of the City. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of June, 2023, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California WILLIAM H. IHRKE, City Attorney City of La Quinta, California 54 RESOLUTION NO. 2023 - XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REQUESTING THE COUNTY OF RIVERSIDE TO PLACE COLLECTION OF COSTS FOR SOLID WASTE HANDLING SERVICES AT SINGLE- FAMILY DWELLINGS ON THE TAX ROLLS WHEREAS, the La Quinta City Council wishes to ensure the uniform collection of rates for solid waste handling services at single-family dwellings and place collection thereof on the County of Riverside Tax Assessor's Tax Rolls; and WHEREAS, the attached "Exhibit A" sets forth the maximum rates that may be collected for solid waste handling services at single-family dwellings in the City of La Quinta pursuant to a franchise agreement with an Effective Date of July 1, 2022, entitled "Amended and Restated Agreement Between The City of La Quinta and Burrtec Waste and Recycling Services, LLC, for Solid Waste Handling Services" as amended by that certain Amendment to the Amended and Restated Agreement, dated July 1, 2023; and WHEREAS, the City of La Quinta has determined that applicable provisions, if any, of Proposition 218 (Articles XIII C and XIII D of the California Constitution) have been satisfied in connection with the matters addressed by the Resolution. NOW, THEREFORE, BE IT RESOLVED by the City of La Quinta, to adopt as follows: SECTION 1. The City Council hereby requests the Riverside County Tax Assessor to place collection of costs for solid waste handling services at single-family dwellings in the City on the County's tax rolls as set forth by "Exhibit A," attached hereto and incorporated by this reference. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of June, 2023, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 55 Resolution No. 2023 — XXX Residential Waste Fee Schedule on Tax Roll Fiscal Year 2023/24 Adopted: June 6, 2023 Page 2 of 3 LINDA EVANS, Mayor City of La Quinta, California ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 56 Resolution No. 2023 — XXX Residential Waste Fee Schedule on Tax Roll Fiscal Year 2023/24 Adopted: June 6, 2023 Page 3 of 3 EXHIBIT A City of La ❑uinta Maximum Rates For Single Family Dwellings — Monthly* Effective July 1, 2023 Singla Famlly Dwellings 5Aruice Disposal AB 939 Total Monthly Total Yearly - Component Component Foes Irate Rate $ 16.25 $ 6,86 $ 0.10 $ 23,25 $ 279.00 Tax Roll Billing Direct Billing $ 18.06 5 6.86 $ D.10 $ 25-02 $ 300,24 Additional Refuse Gart $ 8.79 $ 8.79 $ 105,48 Cart Replacement - (Per Section 8.1-8 F) one-time Fee $ 73.72 $ 7a.72 n!a Bulky Item- in excess of 4 Orns or non-regulareollectlon day" 22.12 S 22.12 nja Backyard Service Basic Additional Cha.T$e for Backyard Service $ 15.64 $ 15.64 $ 187-68 Charge for additional Recycling or Organics Cart $ 3.09 $ 3-09 $ 37,08 PGA —2""Peck-tlpDay $ 10-45 $ 5.29 $ 15.73 $ 198-76 Surcharge for HDA's Desiring Man day Service 10% of Service Component 10% of Service Component "The maximum Fates on this sheet shall apply to all customers receiving automated or manual serviCe vOlizingcarts or cans, including specifically such customers cif any) atcommerclal premises. `"Charged for pickups in excess of four items, or pickup an a non -collection day. Pickup otherwise at no additional charge- 57 58 ATTACHMENT 1 AMENDMENT TO AMENDED AND RESTATED AGREEMENT BETWEEN CITY OF LA QUINTA AND BURRTEC WASTE AND RECYCLING SERVICES LLC FOR SOLID WASTE HANDLING SERVICES This Amendment to Amended and Restated Agreement between City of La Quinta and Burrtec Waste And Recycling Services, LLC for Solid Waste Handling Services (this "Amendment") is entered into this 1 st day of Jul.., by and between the CITY OF LA QUINTA ("City") and BURRTEC WASTE AND RECYCLING SERVICES, LLC (the "Contractor") with the City and Contractor sometimes together referred to herein as the "Parties." RECITALS WHEREAS, the Parties previously entered into that certain Amended and Restated Agreement between City of La Quinta and Burrtec Waste And Recycling Services, LLC for Solid Waste Handling Services, dated May 17, 2022 and effective July 1, 2022 (hereinafter, the "Agreement") WHEREAS, the Agreement is the currently operative exclusive franchise agreement for the City's waste hauling and recycling services, entered into pursuant to the California Integrated Waste Management Act of 1989 (California Public Resources Code Section 40000 et seq.), Public Resources Code Sections 49300 and 49500 thereunder, and the applicable provisions of the La Quinta City Charter and Municipal Code; City and the Contractor desire to amend the Agreement as set forth herein. NOW THEREFORE, for valuable consideration, the parties hereto agree as follows: 1. Amendment to Section 8.6.8. Section 8.6.8 of the Agreement is hereby amended to read in its entirety as follows: 118.6.8 Acceptance of Recyclable Materials and Household Hazardous Waste. Contractor shall accept, free of charge, batteries, florescent or mercury light tubes, and materials commonly known as e-waste that are dropped off by Customers at Contractor's yard in Palm Desert. Contractor shall arrange and manage Household Hazardous Waste (HHW) (Hazardous Waste generated at residential Premises) collection. The service shall be operated according to the following guidelines: A. Collections shall be made Monday through Friday during normal business hours of 8:00 a.m. to 5:00 p.m. to any residential dwelling that has provided Contractor with not less than seventy-two (72) hours prior telephone or written request by the occupant on any weekday. B. Residents must store HHW materials in a secure location not accessible to the general public until collected by Contractor. 59 B. The total amount of HHW materials collected from an individual dwelling unit shall not exceed fifteen (15) gallons (220lbs) per pickup as regulated by State regulations. C. The number of collections at any dwelling shall be limited to four (4) in each calendar year. D. Materials to be collected must be presented for collection in labeled, spill and leak -proof containers. E. Prior to acceptance for collection, all materials shall be inspected by Contractor's representative and only those materials that can be identified by either their original container labeling or by sight recognition of a trained technician will be accepted for collection. F. The dwelling occupant or a responsible adult representative of the dwelling must be present at the time of collection or the material must be placed at a side gate or secure area. No items will be accepted at the curbside of any residents. G. Multifamily residential dwellings shall keep materials in a safe but accessible location for collection. Property manager/Contractor shall be responsible for the setup of a central location that all tenants may temporarily place materials that is safe and accessible for pickup. H. The initial rate shall be $.73 per home per month, Contractor may annually adjust the rate in accordance with Section 24. I. Collection of Household Hazardous Waste shall commence July 1, 2023. 2. No Other Changes. Except as specifically provided herein, all terms and conditions of the Agreement shall remain in full force and effect, without waiver or modification. All terms defined in the Agreement shall have the same meaning when used in this Amendment. This Amendment and the Agreement shall be read together as one document. In the event of any conflict between the terms of this Amendment and the Agreement, the terms of this Amendment shall prevail. [Signature page follows] M IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed as of the day and year first above written. ATTEST: Monika Radeva, City Clerk APPROVED AS TO FORM: William H. Ihrke, City Attorney CITY OF LA QUINTA Jon McMillen, City Manager Dated: BURRTEC WASTE AND RECYCLING SERVICES, LLC, a California limited liability company Lo Its: 61 RVA ATTACHMENT 2 BURRTEC WASTE & RECYCLING SERVICES "We'll Take Care 4f it" April 17, 2023 Mr. Gilbert Villalpando Assistant to the City Manager City of La Quinta 78495 Calle Tampico La Quinta, CA 92247-1504 RE: 2023 Rate Adjustment Dear Mr. Villalpando, Please find the attached refuse and recycling rate sheets effective July 1, 2023 in accordance with Section 24 of the Amended and Restated Agreement. The service component of the rates, reflects an adjustment in the Consumer Price Index (CPI) for the period of March 2022 to March 2023 which was 4.57%. The CPI service component adjustment for residential will be $53 per month. Our amended Franchise Agreement, section 24.5, calls for a SB 1383 program rate phase -in of $2.25 increase per month. The residential rates attached also reflect the phase -in rate. The service component adjustment for a commercial 3-yard container receiving service one time per week (most common) is $5.02 per month. The disposal component of the rates reflects an increase of $.46 per month for residential customers. The adjustment for a 3-yard commercial refuse container serviced once per week is $3.35 per month. Included in the residential and commercial recycling rates are the recycling processing fees that have been adjusted to reflect the net -recycling costs for 2023. Please feel free to contact me, should you have any questions or concerns. Sincerel , Frank Orlett Vice President FO:pb Enc. 41-575 Eclectic Street • Palm Desert, California 92260. 760-340-5901 • Fax: 760-340-2732 • www burrtecde. eprt. com EXHIBIT A MAXIMUM RATE SCHEDULE FOR WASTE HANDLING SERVICES ATTACHED 64 City of La Quinta Maximum Rates For Single Family Dwellings — Monthly* Effective July 1, 2023 Single Family Dwellings Service Disposal AB 939 Total Monthly Total Yearly Component Component Fees Rate* Rate Tax Roll Billing $ 16.29 $ 6.86 $ 0.10 $ 23.25 $ 279.00 Direct Billing $ 18.06 $ 6.86 $ 0.10 $ 25.02 $ 300.24 Additional Refuse Cart $ 8.79 $ 8.79 $ 105.48 Cart Replacement - ( Per Section 8.1.8 F) one-time fee $ 73.72 $ 73.72 n/a Bulky Item: in excess of 4 items or non -regular collection day** $ 22.12 $ 22.12 n/a Backyard Service Basic Additional Charge for Backyard Service $ 15.64 $ 15.64 $ 187.68 Charge for additional Recycling or Organics Cart $ 3.09 $ 3,09 $ 37.08 PGA —2"d Pick -Up Day $ 10.45 $ 5.28 $ 15.73 $ 188.76 Surcharge for HOA's Desiring Monday Service 10%of Service Component 10% of Service Component *The maximum rates on this sheet shall apply to all customers receiving automated or manual service utilizing carts or cans, including specifically such customers (if any) at commercial premises. **Charged for pickups in excess of four items, or pickup on a non -collection day. Pickup otherwise at no additional charge. 65 City of La Quinta Maximum Rates for Customers Receiving Service in Bins - Commercial or Residential Effective 7.1.2023 2 yd Bin Service Pickups Per Week Service Component Disposal Component Monthly Customer Rate 1 x per week $ 91.98 $ 33.74 $ 125.72 2 x per week $ 158.83 $ 67.48 $ 226.41 3 x per week $ 222.97 $ 101.22 $ 324.19 4 x per week $ 286.42 $ 134.96 $ 421.38 5 x per week $ 343.56 $ 168.70 $ 512.26 6 x per week $ 413.94 $ 202.45 $ 616.39 Extra Empty* $ 46.65 $ 9.47 $ 56.12 3 yd Bin Service Pickups Per Week Service Component Disposal Component Monthly Customer Rate 1 x per week $ 114.96 $ 50.62 $ 165.58 2 x per week $ 196.92 $ 101.22 $ 298.14 3 x per week $ 275.89 $ 151.84 $ 427.73 4 x per week $ 349.25 $ 202.45 $ 551.70 5 x per week $ 428.03 $ 253.06 $ 681.09 6 x per week $ 502.97 $ 303.67 $ 806.64 Extra Empty* $ 63.56 $ 13.51 $ 77.07 4 yd Bin Service Pickups Per Week Service Component Disposal Component Monthly Customer Rate 1 x per week $ 157.55 $ 67.48 $ 225.03 2 x per week $ 244.06 $ 134.96 $ 379.02 3 x per week $ 333.41 $ 202.45 $ 535.86 4 x per week $ 423.73 $ 269.94 $ 693.67 5 x per we $ 508.62 $ 337.42 $ 846.04 6 x per week $ 591.40 $ 404.89 $ 996.29 Extra Empty* $ 86.04 $ 18.23 $ 104.27 6 yd Bin Service Pickups Per Week Service Component Disposal Component Monthly Customer Rate 1 x per week $ 235.52 $ 101.22 $ 336.74 2 x per week $ 368.39 $ 202.45 $ 570.84 3 x per week $ 503.52 $ 303.67 $ 807.19 4 x per week $ 639.74 $ 404.89 $ 1,044.63 5 x per week $ 769.80 $ 506.11 $ 1,275.91 6 x per week $ 894.96 $ 607.34 $ 1,502.30 Extra Empty* $ 128.48 $ 27.11 $ 155.59 * Meaning occasional calls for extra service, or "emptying" of Bin. Customers desiring a locking Bin may be charged a one-time charge of up to $91.06 to add a locking bar to their Bin, and are subject to a charge not to exceed $35.03 each time the locking bar needs replacement. The Service Component for Customers receiving services less than 6 times per week and who desire service on Saturday may be increased by an amount to not to exceed $37.87 The monthly Service Component for Customers who keep Bins in locked enclosures may be increased by an amount not to exceed $26.36. The monthly Service Component for Customers who keep Bins in a location requiring Contractor to move them more than 20 feet for collection purposes may be increased by an amount not to exceed $46.72. CITY OF LA QUINTA Commercial Bin Recycling Rates Effective July 1, 2023 2 yd Bin Service Processing Monthly Rate Pickups Per Week 1 x Per Week $ 5.95 $ 71.86 2 x Per Week $ 11.89 $ 131.91 3 x Per Week $ 17.84 $ 190.65 4 x Per Week $ 23.78 $ 249.05 5 x Per Week $ 29.73 $ 304.46 6 x Per Week $ 35.68 $ 366.23 Extra Empty* $ 1.37 $ 35.35 3 yd Bin Service Processing Monthly Rate Pickups Per Week 1 x Per Week $ 8.92 $ 96.96 2 x Per Week $ 17.74 $ 178.38 3 x Per Week $ 26.76 $ 258.44 4 x Per Week $ 35.68 $ 335.82 5 x Per Week $ 44.60 $ 415.74 6 x Per Week $ 55.52 $ 493.89 Extra Empty* $ 2.06 $ 47.13 4 yd Bin Service Processing Monthly Rate Pickups Per Week 1 x Per Week $ 11.89 $ 131.27 2 x Per Week $ 23.78 $ 229.15 3 x Per Week $ 35.68 $ 328.38 4 x Per Week $ 47.57 $ 428.07 5 x Per Week $ 59.46 $ 525.18 6 x Per Week $ 71.35 $ 621.30 Extra Empty* $ 2.75 $ 63.93 6 yd Bin Service Processing Monthly Rate Pickups Per Week 1 x Per Week $ 17.84 $ 189.52 2 x Per Week $ 35.68 $ 330.82 3 x Per Week $ 53.52 $ 473.16 4 x Per Week $ 71.35 $ 616.01 5 x Per Week $ 89.19 $ 755.97 6 x Per Week $ 107.03 $ 893.63 Extra Empty* $ 4.12 $ 95.69 * Meaning occasional calls for extra service, or "emptying" of Bin. Customers desiring a locking Bin may be charged a one-time charge of up to $91.06 to add a locking bar to their Bin, and are subject to a charge not to exceed $35.03 each time the locking bar needs replacement. The rates for Customers receiving services less than 6 times per week and who desire service on Saturday may be increased by an amount to not to exceed $37.87. The monthly rate for Customers who keep Bins in locked enclosures may be increased by an amount not to exceed $26.37. The monthly rate for Customers who keep Bins in a location requiring Contractor to move them more than 20 feet for collection purposes may be increased by an amount not to exceed $46.72. 96-gal recycling cart will be charged at $35.41 per pick up. 67 CITY OF LA QUINTA Maximum Rates for Service in Rolloff Boxes and Temporary Service Effective July 1, 2023 Maximum Rolloff Box Rate is the Total of the Service Component and Disposal Component Service Component: Rolloff Box Size Standard 20 yard box $188.79 per pull plus $1.00/ton of Solid Waste Collected Standard 30 yard box $241.87 per pull plus $1.00/ton of Solid Waste Collected Standard 40 yard box $280.10 per pull plus $1.00/ton of Solid Waste Collected The Service Component for Rolloff Compactors is three times the per pull rate for the same size Rolloff Box, plus $1.00 per ton of Solid Waste Collected (i.e., the Service Component for a 40yd. Compactor Is 3 x $280.10 = $840.30 + $1.00/ton) Disposal Component: Actual Amount Charged to Contractor for Disposal, plus franchise fee Temporary Service Using Bins Temporary Service utilizing a 3yd Bin is subject to a maximum rate, comprised only of a Service Component, of $167.72 per servicing by Contractor Temporary Service utilizing a 4yd Bin is subject to a maximum rate, comprised only of a Service Component, of $183.83 per servicing by Contractor Temporary Service Delivery Charge Bins and Rolloff Boxes used for Temporary Services are subject to a delivery charge of $28.66 CITY OF LA QUINTA Commercial Organic Rates Effective July 1, 2023 1-65 Gallon Cart Recycling Total # Pick -Ups Collection Material Franchise AB-939 Monthly Per week Component Processing Fee Fee Rate 1 $37.69 $34.88 $8.06 $0.48 $81.11 2 $75.35 $69.71 $16.12 $0.97 $162.15 3 $113.04 $104.59 $24.18 $1.45 $243.26 4 $150.72 $139.42 $32.24 $1.94 $324.32 5 $188.40 $174.30 $40.30 $2.42 $405.42 2-65 Gallon Cart Recycling Total # Pick -Ups Collection Material Franchise AB-939 Monthly Per week Component Processing Fee Fee Rate 1 $60.28 $69.71 $14.44 $0.85 $145.28 2 $120.57 $139.42 $28.89 $1.71 $290.59 3 $180.85 $209.13 $43.33 $2.56 $435.87 4 $241.16 $278.84 $57.78 $3.42 $581.20 5 $301.44 $348.55 $72.22 $4.27 $726.48 1-35 Gallon Cart $37.69 $14.81 $5.83 $0.35 $58.68 Extra Pickup # of Carts rate Per Pick up Per Pick up 1 $24.11 2 $44.90 3 $59.83 4 $79.77 5 $99.92 2vd Bin Recycling Total # Pick -Ups Collection Material Franchise AB-939 Monthly Per week Component Processing Fee Fee Rate 1 $124.34 $79.01 $22.59 $0.90 $226.84 2 $245.24 $158.01 $44.81 $1.62 $449.68 3 $367.85 $246.68 $68.28 $2.32 $685.13 4 $490.47 $316.02 $89.61 $3.01 $899.11 5 $613.09 $395.03 $112.01 $3.66 $1,123.79 6 $735.72 $474.03 $134.42 $4.41 $1,348.58 3.65 Gallon Cart Recycling Total # Pick -Ups Collection Material Franchise AB-939 Monthly Per week Component Processing Fee Fee Rate 1 $79.12 $104.59 $20.41 $1.19 $205.31 2 $169.54 $209.13 $42.07 $2.47 $423.21 3 $237.37 $313.72 $61.23 $3.58 $615.90 4 $316.50 $418.26 $81.64 $4.78 $821.18 5 $395.64 $522.86 $102.06 $5.97 $1,026.53 4-65 Gallon Cart Recycling Total # Pick -Ups Collection Material Franchise AB-939 Monthly Per week Component Processing Fee Fee Rate 1 $90.43 $139.42 $25.54 $1.48 $256.87 2 $180.84 $278.84 $51.08 $2.95 $513.71 3 $271.29 $418.26 $76.62 $4.43 $770.60 4 $361.71 $557.68 $102.15 $5.90 $1,027.44 5 $452.16 $697.10 $127.70 $7.38 $1,284.34 Additional Cart after 4 Carts Per Week # of Carts Per Pick -Up 1 $59.16 2 $118.14 3 $177.40 4 $236.50 5 $295.64 29 City of La Quinta Maximum Service Component/Rate For Miscellaneous Charges Effective July 1, 2023 New Start Fee $ 10.13 Re -Start Fee $ 26.64 Extra Trip - Rolloff Boxes Only $ 80.88 Returned Check $ 30.11 Bulky Item Service Residential in excess of 4 items or non -regular collection day $22.12/item Commercial $79.29/Item 70 City of La Quinta CONSENT CALENDAR ITEM NO. 5 CITY COUNCIL MEETING: June 6, 2023 STAFF REPORT AGENDA TITLE: ACCEPT LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT NOS. 2016-03F2 AND 2016-03F3, LOCATED AT LA QUINTA DESERT PRIDE, MARBELLA, AND SIERRA DEL REY DEVELOPMENTS, ON THE SOUTH SIDE OF MILES AVENUE, EAST AND WEST OF ADAMS STREET, AND RETENTION BASIN, LOCATED AT THE CORNER OF ASHLEY WAY AND DESERT STREAM DRIVE RECOMMENDATION Accept the La Quinta Landscape Renovation Improvements Project Nos. 2016-03F2 and 2016-03F3, located at Desert Pride, Marbella, and Sierra Del Rey developments as complete; authorize the City Clerk to file Notices of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $80,313, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY • The La Quinta Landscape Renovation projects included removing designated turf and plant material and sidewalk reconstruction along the parkway and street entrances at the La Quinta Desert Pride, Marbella, and Sierra Del Rey developments along the southside of Miles Avenue from Coldbrook Lane to Bridgette Way and on Adams Street from Miles Avenue to Westward Ho Drive. Work was also completed at the retention basin near the intersection of Desert Stream Drive and Ashley Way. • The work is complete and Council acceptance will close the contract and allow final payment. FISCAL IMPACT The following is the financial accounting for Project Nos. 2016-03F2 & 2016-03F3: Original Contract Amount $ 1,595,209 Change Orders No. 1 - 3 $ 52,694.48 Final Contract Amount $ 1,647,903.19 Project Budget $ 1,951,278 Final Contract Amount ($ 1,647,903) Design & Professional Costs ($ 156,070) Inspection, Survey, Plans, & Other Construction Costs ($ 2,433) Anticipated Funds Remaining* $ 144,872 * All costs to date have been accounted for and no further costs are anticipated. 71 There are adequate funds to close these projects; the final retention amount of $80,313 will be paid from account number 401-0000-20600. The anticipated savings ($149,062) will remain as available appropriations for the projects until the completion of all phases. BACKGROUND/ANALYSIS On July 19, 2022, Council awarded a $1,595,208.71 contract to Urban Habitat. On October 17, 2022, a Notice to Proceed was issued with a 90-working day completion time starting on December 5, 2022, and ending on April 13, 2023. The project was deemed substantially complete on April 21, 2023. No liquidated damages or early completion incentives are recommended. On March 6, 2023, Contract Change Order No. 1 was issued to allow for revised landscape plans, quantity adjustments, layer of paint and patch, removal and replacement of 6' sidewalk, tree removal, 24" box Dalbergia sissoo, and extended the completion date to April 25, 2023. On April 17, 2023, Contract Change Order No. 2 was issued to allow additional fencing, replace crushed rock with rubble, tree removal and replacement, time and material cost for additional service at sand filters, and extended the completion date to May 5, 2023. On May 31, 2023, Contract Change Order No. 3 was issued to allow for patching and painting block wall, unclogging the drain at the basin, and replacing 10" round boxes for drain clean outs. The projects' construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five (35) days after the Notice of Completion is recorded. ALTERNATIVES Staff does not recommend an alternative. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. 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Qr7..c:Oentr#X?x......................... x�. :: ram :::::::::::::::: \ ................... —,% "::::::::::::::::::::::::::::::::::::::::::::::::::: 'IMPORTANT" Maps and data are to be used for reference purposes only. Map features are approximate, and are not C;p necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee I as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to ® accuracy and precision shall be the sole responsibility of the user. 0 1 3 009 Feet REPORT PRINTED ON...2/22/2022 4:27:26 PM © Riverside County GIS ATTACHMENT Legend Blueline Streams City Areas World Street Map Notes D 0 Z V 74 CONSENT CALENDAR ITEM NO. 6 City of La Quinta CITY COUNCIL MEETING: June 6, 2023 STAFF REPORT AGENDA TITLE: ACCEPT CITYWIDE STRIPING REFRESH PROJECT NO. 2021-04, LOCATED AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF LA QUINTA RECOMMENDATION Accept the Citywide Striping Refresh Project No. 2021-04 as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $13,947.50, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY • The Citywide Striping Refresh project included furnishing and refreshing striping on major arterial, primary arterial, secondary arterial, and other select streets within the City. Additional work included new signing and striping modifications on select streets. • The work is complete and Council acceptance will close the contract and allow final payment. FISCAL IMPACT The following is the financial accounting for Project No. 2021-04: Original Contract Amount $ 278,950 Final Contract Amount $ 278,950 Project Budget $ 400,000 Final Contract Amount ($ 278,950) Design & Professional Costs ($ 58,000) Inspection, Survey, Plans, & Other Construction Costs ($ 3,270) Anticipated Funds Remaining* $ 59,780 * All costs to date have been accounted for and no further costs are anticipated. There are adequate funds to close this project; the final retention amount of $13,947.50 will be paid from account number 401-0000-20600. 75 13ACKGROUND/ANALYSIS On January 17, 2023, Council awarded a $278,950.00 contract to Chrisp Company. On February 28, 2023, a Notice to Proceed was issued with a 30-working day completion time starting on March 6, 2023, and ending on April 14, 2023. The project was deemed substantially complete on April 14, 2023. No liquidated damages or early completion incentives are recommended. The project construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five (35) days after the Notice of Completion is recorded. ALTERNATIVES Staff does not recommend an alternative. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. 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LLk Ca Z - W . . x= ruf4'>?i_`:..ik✓'�.'.:i:' 1:0"�i5•iPk�!x•vtiw• wvFua... - ■ - ' FN Aw �A yv•p.,y �. lg''a A.i. p p��! � . •r'�`E --I�,,i�^ �� ix. •e `T �� e-.p '.!Y'i'�•ar•�:c� 99 .+'�ry� . - �.) �� �fAg�� E 3 � xip�pg54� i - - ■ .. - ::.�. r y - � i_r:iYi2:iiF�JMip.�,_ : )� ■ . � • • � • _ .�� .e-`'�.:'� - .:q,, - _ ,fir- .� �� -,x - "= 60TH AVE I E ■ i ■ I s- 78 CONSENT CALENDAR ITEM NO. 7 City of La Quinta CITY COUNCIL MEETING: June 6, 2023 STAFF REPORT AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE FOR BID THE LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT NO. 2016-031, LOCATED AT THE LA QUINTA CACTUS FLOWER COMMUNITY, ON THE SOUTH SIDE OF FRED WARING DRIVE AND EAST SIDE OF DUNE PALMS ROAD RECOMMENDATION Approve plans, specifications, engineer's estimate, and authorize Staff to bid the La Quinta Landscape Renovation Improvements Project No. 2016-031, located at the Cactus Flower community, on the south side of Fred Waring Drive and east side of Dune Palms Road. EXECUTIVE SUMMARY • This seventh phase of the Measure G funded La Quinta Landscape Renovation project (Project) is located at the Cactus Flower Community, on the south side of Fred Waring Drive and east side of Dune Palms Road. (Attachment 1). • The Project includes: o Over 47,000 square feet of turf removal. o Over 104,000 square feet of new and refreshed landscape and irrigation. o Additive Alternate for an approximately 2,800 square foot mini sports park with pickleball courts and table tennis located on an unused portion of Buttercup Lane. FISCAL IMPAC The Capital Improvement Program (CIP) has allocated $9,963,148 to Landscape Renovation projects, comprised of $9,043,914 of Measure G Funds, $426,073 of General Funds, $479,661 of CVWD reimbursement, and $13,500 of Arts in Public Places Funds. The following is the Project budget: Total Budget All Phases)* Expended To Date Phase 7 Cactus Flower Professional: $ 547,258 $ 242,715 $ 30,000 Design: $ 699,212 $ 518,047 $ 76,610 Inspection/Testing/Survey: $ 677,242 $ 69,758 $ 40,000 Construction: $ 6,970,407 $4,930,967 $1,336,060 Contingency: $ 1,069,029 $ 0 $ 134,000 Total Budget: $ 9,963,148 $5,761,487 $1,616,670 `Note: This is the last phase in the multi -year Landscaping Renovation Project. 79 BACKGROUND/ANALYSIS The CIP prioritizes renovating the parkways in north La Quinta. These improvements will entail converting turf to the Desert Oasis landscape palette, which uses hardscape textures with minimal planting to create an aesthetically pleasing water efficient environment that is cost effective to install and easier to maintain. Wall cleaning/painting complete the renovation effort. This project includes an additive alternate for an approximately 2,800 square foot mini sports park with pickleball courts and table tennis located on an unused portion of Buttercup Lane. Staff is currently conducting outreach to residents regarding these improvements and will provide feedback received to Council and the public in August, when considering the project award. The parkway renovation effort is divided into seven phases. The sixth phase was divided into three sub -phases: 1) Topaz, 2) Desert Pride, and 3) Sierra Del Rey/Marbella, and is now complete. This seventh phase, located at the Cactus Flower Development, is ready for plans, specifications, engineer's estimate approval and bid. Contingent upon approval to advertise the project for bid on June 6, 2023, the following is the project schedule: Council Bid Authorization Bid Period Council Considers Project Award Execute Contract and Mobilize Construction (70 Working Days) Accept Improvements ALTERNATIVES June 6, 2023 June 7 to July 12, 2023 August 1, 2023 August 2 to August 28, 2023 August 2023 to December 2023 December 2023 Staff does not recommend an alternative. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, Public Works Director/ City Engineer Attachment: 1. Vicinity Map :rs, VICINITY MAP CACTUS FLOWER LANDSCAPE RENOVATION ;. ... �0'::::::::::............: .t:::: fj�.......::::::::::::' . ....:::::=.....:::::::::::::: :.:: r.rw��w**wat t'1 4..Lf}}i:'b::::':::::ITs4f3:f: '.... wit::: :::::: `'........... ::' :::::::::k]:::::::::::::::::::::::::::?1:::::: . ::? ::::::::::::::::::.s9:::::: :1 2r..f:la:P1 IS 1 ... 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Map features are approximate, and are not — G"f necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee I as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to ® accuracy and precision shall be the sole responsibility of the user. 0 1 3 009 Feet REPORT PRINTED ON... 5/26/2023 3:15:05 PM © Riverside County GIs ATTACHMENT Legend Blueline Streams City Areas World Street Map Notes D 0 M z 3 RVA CONSENT CALENDAR ITEM NO. 8 City of La Quinta CITY COUNCIL MEETING: June 6, 2023 STAFF REPORT AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH MERCHANTS BUILDING MAINTENANCE, LLC TO PROVIDE JANITORIAL SERVICES FOR CITY FACILITIES RECOMMENDATION Approve an Agreement for Contract Services with Merchants Building Maintenance, LLC to provide Janitorial Services for City Facilities; and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY • The City contracts Janitorial Services for City Facilities. • The City posted a Request for Proposals (RFP) for Citywide Janitorial Services on March 22, 2023 and received seven proposals. • The selection committee recommends approving an Agreement for Contract Services (Agreement) (Attachment 1) with Merchants Building Maintenance, LLC based on the firm's qualifications and experience. FISCAL IMPACT Annual service costs are estimated at $238,142 and funds for FY 2023/24 are allocated between the General Fund (101-3008-60115), Library Fund (202-3004-60115), and Museum Fund (202-3006-60115), and will be budgeted in accordance with the Agreement's terms for future budget years. Fiscal Year Anticipated Expenditure Annual Fees FY 2023/24 Annual Maintenance $ 238,142 FY 2024/25 Annual Maintenance $ 238,142 FY 2025/26 Annual Maintenance $ 238,142 FY 2023/24 — 2025/26 Contingency (as needed) Calculated at approx. 5% $ 35,700 Initial 3-Year Term Total: $ 750,126 83 O tional One -Time 3-Year Term Extension FY 2026/27 Annual Maintenance $ 250,000 FY 2027/28 Annual Maintenance $ 250,000 FY 2028/29 Annual Maintenance $ 250,000 FY 2026/27 — 2028/29 Contingency (as needed) Calculated at approx. 5% $ 37,500 Agreement Total Initial and Extended Terms — 6-years): $ 1,537,626 BACKGROUND/ANALYSIS On March 22, 2023, the City published a RFP for Janitorial Services to service the following City facilities: City Hall, Library, Wellness Center, Museum, Public Works Yard, Fritz Burns' pool office and restrooms, three sports parks, snack bars and restrooms. A pre -proposal facility tour was held on April 4, 2023. Seven proposals were received and reviewed by the selection committee. Merchants Building Maintenance, LLC, located in Pomona, CA, was selected based on qualifications and experience. If approved, the City will execute a three-year Agreement, from July 1, 2023 through June 30, 2026, with the option to extend the term for three additional years, in the amounts listed under the Fiscal Impact of this report. Annual service costs, for the initial three-year term, are estimated at $238,142 per year. The estimated annual service costs for the extended term is $250,000 per year for a total of $750,000. Contingency is included in the budget to allow for additional services as needed and potential prevailing wage increases. Prevailing wage increases have occurred annually from FY 2019/20 to FY 2022/23 ranging from $8,759 to $12,829 per fiscal year, in accordance with State regulations. ,L I r-RNATIVES Prepared by: Carley Escarrega, Management Assistant Alfred Berumen, Management Analyst Approved by: Tony Ulloa, Deputy Director Attachment: 1. Agreement for Contract Services 84 ATTACHMENT 1 AGREEMENT FOR CONTRACT SERVICES THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and MERCHANT'S BUILDING MAINTENANCE, a California Limited Liability Corporation, with a place of business at 1995 W Holt Ave, Pomona, CA 91768 ("Contracting Party"). The parties hereto agree as follows: SERVICES OF CONTRACTING PARTY. 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to Janitorial Services, as specified in the "Scope of Services" attached hereto as "Exhibit A" and incorporated herein by this reference (the "Services"). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase "industry standards" shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances. 1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction. 1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws. 1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement. Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors' compliance with this Section. 1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be 85 performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party's risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof). 1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party's work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City's own negligence. The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party. 1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services ("Additional Services") only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer's, or assigned designee's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer or assigned designee. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement. -2- 86 1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in "Exhibit D" (the "Special Requirements"), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2. COMPENSATION. 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with "Exhibit B" (the "Schedule of Compensation") in a total amount not to exceed One Million Five Hundred Thirty -Seven Thousand Six Hundred Twenty -Six Dollars and Seventy -Eight Cents ($1,537,626.78), for the life of the Agreement, encompassing the Initial and any Extended Terms (the "Contract Sum"), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party's rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement. 2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the -3- 87 Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement. 3. PERFORMANCE SCHEDULE. 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and "Exhibit C", it is understood that the City will suffer damage. 3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in "Exhibit C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer's judgment such delay is justified, and the Contract Officer's determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on July 1, 2023, and terminate on June 30, 2026 ("Initial Term"). This Agreement may be extended for one (1) additional three (3) year term upon mutual agreement by both parties ("Extended Term"), and executed in writing. -4- 88 4. COORDINATION OF WORK. 4.1 Representative of Contracting Party. The following principals of Contracting Party ("Principals") are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith: (a) Merchant's Building Maintenance, LLC 1995 W Holt Ave Pomona, CA 91768 909-928-0700 alicia@mbmonline.com ATTN: Alicia Velazquez, Branch Manager (b) City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 ATTN: Alfred Berumen It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City. 4.2 Contract Officer. The "Contract Officer", otherwise known as the Deputy Facilities Director or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party's responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in -5- 89 concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City's express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision, or control of Contracting Party's employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (TERS") as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers' compensation laws regarding Contracting Party and Contracting Party's employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party's failure to promptly pay to City any reimbursement or indemnification arising under this Section. 4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents -6- 90 that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City. N111111111ilk 6*191CL'VM 5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in "Exhibit E" (the "Insurance Requirements") which is incorporated herein by this reference and expressly made a part hereof. 5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency's Risk Manager prior to commencement of performance. 6. INDEMNIFICATION 6.1 Indemnification shall indemnify, protect, defer and any and all of its officers, F" ("Indemnification") which is a part hereof. To the fullest extent permitted by law, Contracting Party d (with counsel selected by City), and hold harmless City employees, agents, and volunteers as set forth in "Exhibit incorporated herein by this reference and expressly made 7. RECORDS AND REPORTS. 7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party's performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed. -7- 91 7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the "Books and Records"), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party's business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party's successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement. 7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the "Documents and Materials") shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City's sole risk and without liability to Contracting Party, and Contracting Party's guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom. 7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any -8- 92 changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change. The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect. 7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement. Contracting Party's covenant under this section shall survive the termination or expiration of this Agreement. 8. ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and -9- 93 Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default. 8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contracting Party requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for -10- 94 termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement. 8.8 Termination for Default of Contractina Partv. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City -owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City. 8.9 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys' fees; provided, however, that the attorneys' fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation. Attorneys' fees shall include attorneys' fees on any appeal, and in addition a party entitled to attorneys' fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose. 9. CITY OFFICERS AND EMPLOYEES: NONDISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder -11- 95 Contracting Party's performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry. 10. MISCELLANEOUS PROVISIONS. 10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. To City: CITY OF LA QUINTA Attention: Alfred Berumen 78495 Calle Tampico La Quinta, California 92253 To Contracting Party: Merchant's Building Maintenance, LLC Attention: Alicia Velazquez 1995 W Holt Ave Pomona, CA 91768 10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. -12- 96 10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. 10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. 10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement. 10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties. 10.9 No Third -Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third -party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. 10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of -13- 97 any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] -14- 98 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, MERCHANT'S BUILDING MAINTENANCE, a California Municipal Corporation LLC JON McMILLEN, City Manager City of La Quinta, California Dated: ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California Name & Title Dated: -15- 99 Exhibit A Scope of Services 1. Services to be Provided: The proposed work includes providing regularly scheduled janitorial services and appropriate supplies to effectively and safely maintain a high level of cleanliness for specified City facilities in accordance with the best standards of practice. It shall be the successful Contractor's responsibility to furnish at his/her own expense all tools, equipment, labor, fuel, materials, supplies, supervision, and services necessary for the satisfactory performance of the work set forth in these specifications. The Contractor shall provide, at his/her expense, all necessary green or green sealed cleaning supplies and equipment as may be required to perform the janitorial tasks outlined in this specification such as: cleaning supplies, floor wax, furniture polish, custodial tools, laundry materials, and high lift equipment. All such supplies and materials shall be of the highest quality, environmentally friendly, and green or green seal certified. The City reserves the right to review and approve all items which may be used in performance of the contract work. Contractor shall provide a list of all supplies to be used. No additional compensation shall be allowed for such items. Contractor's price shall include rest room supplies to be stocked in sufficient quantities as to be continuously available in all restrooms included in this contract. Quality shall not be less than that generally available in a first class American hotel and shall be subject to the approval of the City`s Contract Officer. Supplies shall include the following: toilet tissue (two ply), hand towels (as appropriate), commode seat covers, hand soap (lotion and powder), and plastic trash liners (for ALL waste receptacles). Exhibit A Page 1 of 23 Last revised summer 2%b 2. Performance Standards: CITY HALL All locations, conference rooms, council chambers, reception areas, open common areas, restrooms, kitchens, classrooms, lobbies, inside walkways, patios, and entryways. NIGHTLY JANITORIAL SERVICES • All waste containers shall be cleaned and emptied, liners changed, and contents disposed of in designated area, and return containers to original locations • Sweep and mop all hard flooring and tiling with proper sanitizer • Spot vacuum all carpet • Dust desks, chairs, tables, and other office furniture and equipment (paperwork must be cleared by City staff) • Clean and polish all drinking fountains • Clean and empty smoking containers and empty trash containers outside of entry doors; replace liners in trash containers • Spot clean to remove fingerprints from glass entry doors Lunchroom, Kitchen and Coffee Areas • Clean and disinfect all sinks and countertops (dishes cleaned by City Sta • Clean outside of refrigerators • Clean all microwaves inside and out • Clean and disinfect coffee machines • Run dishwasher • DamD wine all table tons and chair seats Restrooms and Locker Rooms • Clean and sanitize all urinals, toilets, and wash basins including all chrome fittings, bright work, and countertops • Clean tile behind urinals • Clean all mirrors from top to bottom • Sweep floors and mop with germicidal cleaner • Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) • Repair, replace, or report broken paper towel dispensers and soap dispensers to Cit Facility Maintenance Area • Sweep or dust mop floor • EmDty trash containers Janitorial Closets • Remove all trash to designated area • Maintain neat and orderly storage Exhibit A Page 2 of 23 101 WEEKLY JANITORIAL SERVICE These items must be performed at least each week in addition to the nightly service. • Dust all window ledges, walls, and other flat surfaces from floor to ceiling removing dust and cobwebs • Dust all picture frames, artwork, and partitions • Wash entrances and 5 patios (Lunch, Study Session, City Manager, 2 City Council) • Clean glass entry doors and glass partitions top to bottom • Buff all tile floors • Vacuum all carpeted areas, move all chairs, and vacuum under desks and tables • Clean and polish wood in City Council Chamber Lunchroom, Kitchen and Coffee Areas Deep clean, polish sinks, countertops, and front of cabinets (dishes will be cleared by City staff) Restrooms and Locker Rooms Dust all ledges and partitions Janitorial Closet • Wash and disinfect sink basin • Mop floors and disinfect • Restock supplies MONTHLY JANITORIAL SERVICE These items must be completed at least once each month in addition to all nightly and weekly services. • Clean all doors and frames • Clean base moldings and vacuum edge of carpeted areas • Spot clean minor stains in carpet • Spot clean wall surfaces in hallways • Spot clean minor stains in seats in the Citv Council Chamber Luncheon, Kitchen and Coffee Areas Remove lime buildup from faucets Restrooms • Thoroughly wash partitions, walls, and doors • Thoroughly wash all floors and detail corners • Strip and re -wax floors • Remove lime buildup from all fixtures • Clean showers and remove mildew Exhibit A Page 3 of 23 102 QUARTERLY JANITORIAL SERVICE These items must be completed at least quarterly in addition to all nightly, weekly, and monthly services. • Shampoo hallways and high traffic areas • Strip and re -wax tile floors • Wash and wipe trash containers • Wash all windows inside and out/power wash around windows and entries Lunchrooms and Kitchen • Wash and wipe trash containers • Strip and re -wax tile floors BIANNUAL JANITORIAL SERVICES Vacuum heating and air conditioning vents ANNUAL JANITORIAL SERVICE Steam clean all carpeted areas Exhibit A Page 4 of 23 103 EMERGENCY OPERATIONS CENTER (EOC) WEEKLY JANITORIAL SERVICE • Dust all window ledges, walls, and other flat surfaces from floor to ceiling removing dust and cobwebs • All waste containers shall be cleaned and emptied, liners changed, and contents disposed of in designated area, and return containers to original locations • Sweep and mop all hard flooring and tiling with proper sanitizer • Vacuum all carpeted areas • Clean and polish all drinking fountains • Spot clean to remove fingerprints from glass entry doors and glass partitions; includes cleaning of mirrors Kitchen Area • Clean and disinfect all sinks and countertops (dishes cleaned by City Staff) • Clean microwave inside and out • Rinse coffee pots and filter bowl • Clean outside of refrigerators • Damp wipe all table tops and chair seats Restrooms • Clean and sanitize all urinals, toilets, and wash basins including all chrome fittings, bright work and countertops. • Clean tile behind urinals • Clean all mirrors from top to bottom • Sweep floors and mop with germicidal cleaner • Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) • Repair, replace, or report broken paper towel dispensers and soap dispensers to Cit MONTHLY JANITORIAL SERVICE These items must be completed at least once each month in addition to all nightly and weekly services. • Dust desks, chairs, tables, and other office furniture and equipment (paperwork must be cleared by City staff) • Dust all frames and wall boards • Move chairs and vacuum under desks Kitchen Remove lime buildup from faucets Exhibit A Page 5 of 23 104 QUARTERLY JANITORIAL SERVICE These items must be completed at least quarterly in addition to all nightly and weekly services • Clean base moldings and vacuum edge of carpeted areas • Clean doors and frames • Spot clean wall surfaces in hallways • Spot clean minor stains in carpet BIANNUAL JANITORIAL SERVICE • Shampoo hallways and high traffic areas • Strip and re -wax tile floors • Wash and wipe trash containers • Clean all windows inside and out both sides • Vacuum heating and air conditioning vents Restrooms • Thoroughly wash partitions, walls, and doors • Thoroughly detail corners • Strip and re -wax floors • Remove lime buildup from all fixtures • Dust all ledges • Wash and wipe trash containers Kitchen • Wash and wipe trash containers • Strip and re -wax tile floors ANNUAL JANITORIAL SERVICE Steam clean all carpeted areas Exhibit A Page 6 of 23 105 4I MII Zvi Offices at all locations, conference rooms, reception areas, open common areas, interior and exterior restrooms, classrooms, lobbies, inside walkways and entryways. NIGHTLY JANITORIAL SERVICE • All waste containers shall be cleaned and emptied, liners changed, and contents disposed of in designated area, and return containers to original locations • Sweep and mop all hard flooring and tiling with proper sanitizer • Vacuum all carpeted areas • Dust desks, chairs, tables, and other office furniture and equipment (paperwork must be cleared by City staff) • Clean and polish all drinking fountains • Clean smoking containers and empty trash containers outside of entryway doors; replace liners in trash containers • Spot clean to remove fingerprints from glass entry doors and glass partitions; includes cleaning of mirrors Lunchroom, Kitchens and Coffee Areas • Clean and disinfect all sinks and countertops (dishes cleaned by City Staff) • Clean microwaves inside and out • Clean and disinfect coffee machines • Clean outside of refrigerators • Damp wipe all table tops and chair seats RPstrn nms • Clean and sanitize all urinals, toilets, and wash basins including all chrome fittings, bright work and countertops. • Clean tile behind urinals • Clean all mirrors from toD to bottom • Sweep floors and mop with germicidal cleaner • Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) • Repair, replace, or report broken paper towel dispensers and soap dispensers to Cit • Secure the (2) exterior restroom doors after cleaning Janitorial Closets • Sweep or dust mop floor • Remove all trash to designated area • Maintain neat and orderly storage Exhibit A Page 7 of 23 M ^. WEEKLY JANITORIAL SERVICE These items must be performed at least once each week in addition to the nightly service. • Buff all tile floors • Dust all window ledges, walls, and other flat surfaces from floor to ceiling removing dust and cobwebs • Dust all picture frames, artwork, and bookshelves • Move chairs and vacuum under desks • Wash entrances • Clean glass entry doors and glass partitions top to bottom • Vacuum all carpeted areas, pull out all chairs and vacuum under desks and tables • Clean, sweep and empty trash at exterior patio Lunchroom, Kitchen and Coffee Areas Deep clean and polish sinks and countertops (dishes will be cleaned by City staff) Restrooms and Locker Rooms Dust all ledges and partitions. Janitorial Closet • Wash sink basin and disinfect • Mop floors and disinfect • Restock supplies MONTHLY JANITORIAL SERVICE These items must be completed at least once a month in addition to all nightly and weekly services. • Clean doors and frames • Clean base moldings and vacuum edge of carpeted areas • Spot clean minor stains in carpet • Spot clean wall surfaces in hallways • Spot clean minor stains in seats at the readina desks and computer desks Luncheon, Kitchen and Coffee Areas Remove lime buildup from faucets. RPctrnnmc • Thoroughly wash partitions, walls, and doors • Thoroughly wash all floors and detail corners • Strip and re -wax floors • Remove lime buildup from all fixtures • Clean showers and remove mildew Exhibit A Page 8 of 23 107 QUARTERLY JANITORIAL SERVICE • Shampoo hallways and high traffic areas • Strip and re -wax tile floors • Wash and wipe trash containers • Wash all windows inside and out/power wash around windows and entries QUARTERLY service dates will be scheduled by Contractor and Buildings Superintendent on acceptance of the contract agreement. Lunchrooms and Kitchen • Wash and wipe trash containers • Strip and re -wax tile floors BI-ANNUAL JANITORIAL SERVICES • Vacuum heating and air conditioning vents • Steam clean all carpeted areas BI-ANNUAL services will be performed in March and September. Exact dates will be scheduled by Contractor and Facilities Analyst on acceptance of the contract agreement. Exhibit A Page 9 of 23 108 WELLNESS CENTER Seven days per week; Offices at all locations, conference rooms, reception areas, open common areas, restrooms, classrooms, lobbies, lounges, inside walkways, entryways, fitness room, office, aerobic room and fitness restrooms with shower facilities. NIGHTLY JANITORIAL SERVICE • All waste containers shall be cleaned and emptied, liners changed, and contents disposed of in designated area, and return containers to original locations • Sweep and mop all hard flooring and tiling with proper sanitizer (including dance floor, stage area, and exterior tiled area at entry door) • Vacuum all carpeted areas • Dust desks, chairs, tables, and other office furniture and equipment (paperwork must be cleared by City staff) • Clean and polish all 6 drinking fountains • Clean smoking containers and empty trash containers outside of entryway doors; replace liners in trash containers • Spot clean to remove fingerprints from glass entry doors; includes cleaning of mirrors in the multi -purpose room, fitness room near free weights and the aerobic room. • Spot clean to remove finaerprints from inside window areas • Dust cubbies/shelves in aerobic room. Kitchen and Coffee Areas • Clean and disinfect all sinks and countertops (dishes cleaned by City Staff); damp wipe the wet bar and sink in the Hospitality Room area and the Arts & Crafts room • Clean microwaves inside and out • Clean and disinfect coffee machines • Clean and disinfect water dispensers • Clean outside of refrigerators and freezer • Damp wipe all table tops and chair seats Restrooms and Locker Rooms • Clean and sanitize all urinals, toilets, and wash basins including all chrome fittings, briaht work, and countertops. • Clean tile behind urinals • Clean all mirrors from top to bottom • Sweep floors and mop with germicidal cleaner • Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) • Repair, replace, or report broken paper towel dispensers and soap dispensers to Cit • Clean and sanitize showers in fitness restrooms • Damp wipe/dust lockers in fitness room Exhibit A Page 10 of 23 109 Janitorial Closets • Remove all trash to designated area • Maintain neat and orderly storage • Expanded men's and women's restrooms have additional closet space for storaae WEEKLY JANITORIAL SERVICE These items must be performed at least once each week in addition to the nightly service. Offices at all locations, conference rooms, reception areas, open common areas, restrooms, classrooms, lobbies, inside walkways, entryways, fitness room, office, and aerobic room. • Scrub and buff all tile floors • Dust all window ledges, walls, and other flat surfaces from floor to ceiling removing dust and cobwebs • Dust all picture frames and artwork and counter areas • Move chairs and vacuum under desks • Wash entrances and patios • Clean glass entry doors and glass partitions/windows top to bottom • Clean windows in fitness room Kitchen and Coffee Areas • Deep clean and polish sinks and countertops (dishes will be cleaned by City staff) • Clean and sanitize garbage disposal. Restrooms Dust all ledges and partitions. Janitorial Closet • Wash sink basin and disinfect • Mop floors and disinfect • Restock suoalies Patio Areas • Power wash and rinse down areas • Wash down outside furniture when cushions are not present. Exhibit A Page 11 of 23 110 MONTHLY JANITORIAL SERVICE These items must be completed at least once each month in addition to all nightly and weekly services. • Clean doors, door frames, and inside window areas • Clean base moldings and vacuum edge of carpeted areas • Spot clean minor stains in carpet • Spot clean wall surfaces in hallways • Spot clean minor stains on furniture in lobby, hospitality area, and fitness room (Only use clean water on furniture. No chemicals) Kitchen and Coffee Areas Remove lime buildup from faucets. • Thoroughly wash partitions, walls, and doors • Thoroughly wash all floors and detail corners • Strip and re -wax floors • Remove lime buildua from all fixtures and shower areas QUARTERLY JANITORIAL SERVICE • Shampoo hallways and high traffic areas • Carpet clean the multipurpose room • Strip and re -wax tile • Wash and wipe trash containers • Wash all windows inside and out/aower wash around windows and entries I.li+nhon • Wash and wipe trash containers • Strip and re -wax tile floors BIANNUAL JANITORIAL SERVICES Vacuum heating and air conditioning vents ANNUAL JANITORIAL SERVICE Carpet buff and clean all carpeted areas Exhibit A Page 12 of 23 111 MUSEUM Offices at all locations, conference rooms, exhibit areas, open common areas, restrooms, classrooms, lobbies, inside walkways, and entryways. NIGHTLY JANITORIAL SERVICE • All waste containers shall be cleaned and emptied, liners changed, and contents disposed of in designated area, and return containers to original locations • Sweep and mop all hard flooring and tiling with proper sanitizer • Vacuum all carpeted areas including elevator • Dust desks, chairs, tables, and other office furniture and equipment (paperwork must be cleared by City staff) • Clean and polish all drinking fountains • Clean smoking containers and empty trash containers outside of entryway doors; replace liners in trash containers • Spot clean to remove fingerprints from glass entry doors, glass partitions, mirrors, and stainless -steel elevator walls and doors Lunchroom, Kitchen and Coffee Areas • Clean and disinfect all sinks and countertops (dishes cleaned by City Staff) • Clean microwave inside and out • Clean outside of refriaerators • Rinse coffee Dots and filter bowl • Run dishwasher • Damp wipe all table tops and chair seats Restrooms and Locker Rooms • Clean and sanitize all urinals, toilets, and wash basins including all chrome fittings, bright work, and countertops. • Clean tile behind urinals • Clean all mirrors from top to bottom • Sweep floors and mop with germicidal cleaner • Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) • Repair, replace, or report broken paper towel dispensers and soap dispensers to Cit Janitorial Closets • Sweep or dust mop floor • Remove all trash to designated area • Maintain neat and orderly storage Exhibit A Page 13 of 23 112 WEEKLY JANITORIAL SERVICE These items must be performed at least once each week in addition to the nightly service. • Buff all tile floors • Dust all window ledges, walls, and other flat surfaces from floor to ceiling removing dust and cobwebs • Dust all picture frames, artwork, and book shelves • Move chairs and vacuum under desks • Wash entrances • Clean glass entry doors and glass partitions top to bottom Lunchroom, Kitchen and Coffee Areas Deep clean and polish sinks and countertops (dishes will be cleaned by City staff) Restrooms and locker Rooms Dust all ledges and partitions Janitorial Closet • Wash sink basin and disinfect • Mop floors and disinfect • Restock supplies MONTHLY JANITORIAL SERVICE These items must be completed at least once each month in addition to all nightly and weekly services. • Clean doors and frames • Clean base moldings and vacuum edge of carpeted areas • Spot clean minor stains in carpet • Spot clean wall surfaces in hallways • Spot clean minor stains in seats Luncheon, Kitchen and Coffee Areas Remove lime buildup from faucets Restrooms • Thoroughly wash partitions, walls, and doors • Thoroughly wash all floors and detail corners • Strip and re -wax floors • Remove lime buildup from all fixtures • Clean showers and remove mildew Exhibit A Page 14 of 23 113 QUARTERLY JANITORIAL SERVICE These items must be completed at least quarterly in addition to all nightly and weekly services. • Shampoo hallways and high traffic areas • Strip and re -wax tile floors • Wash and wipe trash containers • Wash all windows inside and out/power wash around windows and entries Lunchrooms and Kitchen • Wash and wipe trash containers • Strip and re -wax tile floors BIANNUAL JANITORIAL SERVICES Vacuum heating and air conditioning vents ANNUAL JANITORIAL SERVICE Steam clean all carpeted areas including elevator Exhibit A Page 15 of 23 114 PARK RESTROOMS Cove Restroom, Silver Rock Park, Fritz Burns Park, Sports Complex, Colonel Mitchell Paige, La Quinta Park DAILY/NIGHTLY JANITORIAL SERVICE • Clean and sanitize all urinals, toilets, and wash basins including all chrome fittings, bright work and countertops. • Clean tile and walls behind urinals • Sweep floors and mop with a scented germicidal/cleaner and disinfectant • Wash waste containers, including lids, and replace liners • Clean all mirrors from top to bottom • Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) • Repair, replace, or report broken paper towel and soap dispensers to City • Daily maintenance of the La Quinta Park small restroom building. Janitorial Closets • Remove all trash to designated area • Maintain neat and orderly storage WEEKLY JANITORIAL SERVICE • Restock supplies • Scrub and hose entryways MONTHLY JANITORIAL SERVICE • Thoroughly wash partitions and doors • Spot clean wall surfaces • Thoroughly wash all floors and detail corners • Remove lime buildup from all fixtures • Pressure wash all interior ceilinas. walls. and surfaces BIANNUAL JANITORIAL SERVICES • Stock extra toilet paper and a paper towels in storage rooms in case they run out /_101101WEIIWA Provide an extra case of toilet paper and a case of folded paper towels to the La Quinta Park snack bar and Sports Complex snack bar (late -September and mid -January). Exhibit A Page 16 of 23 115 ANNAUL DEEP CLEANING Clean out snack bars at La Quinta Park and Sports Complex in late -August (Remove all trash; clean and polish sinks, shelves, and countertops; clean outside of all snack bar equipment and refrigerators; clean hand sink basins and disinfect; wash glass windows; dust all ledges and partitions; clean wall surfaces; thoroughly sweep and wash all floors and detail corners; strip and re -wax floors; wash and wipe out trash containers). Exhibit A Page 17 of 23 116 PUBLIC WORKS YARD RESTROOMS AND OFFICES Offices, conference rooms, reception areas, open common areas, restrooms (2-office,1- shop exterior), inside walkways, and entryways. NIGHTLY JANITORIAL SERVICE • All waste containers shall be cleaned and emptied, liners changed, and contents disposed of in designated area, and return containers to original locations • Sweep and mop all hard flooring and tiling • Vacuum all carpeted areas • Dust desks, chairs, tables, and other office furniture and equipment (paperwork must be cleared by City staff) • Clean and polish all drinking fountains Lunchroom, Kitchen and Coffee Areas • Clean and disinfect all sinks and countertops (dishes cleaned by City Staff); • Clean microwaves inside and out • Clean outside of refrigerators • Rinse coffee pots and filter bowl • Run dishwasher • Damp wipe all table tops and chair seats Restrooms and Locker Rooms • Clean and sanitize all urinals, toilets, and wash basins including all chrome fittings bright work, and countertops. • Clean tile behind urinals • Clean all mirrors from top to bottom • Sweep floors and mop with germicidal cleaner • Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) • Report broken paper towel dispensers and soap dispensers to City Janitorial Closets • Remove all trash to designated area • Maintain neat and orderly storage Exhibit A Page 18 of 23 117 WEEKLY JANITORIAL SERVICE These items must be performed at least once each week in addition to the nightly service. • Buff all tile floors • Dust all window ledges, walls, and other flat surfaces from floor to ceiling removing dust and cobwebs • Dust all picture frames and bookshelves • Move chairs and vacuum under desks Lunchroom, Kitchen and Coffee Areas Deep clean and polish sinks and countertops (dishes will be cleaned by City staff) Restrooms and Locker Rooms Dust all ledges and partitions Janitorial Closet • Wash sink basin and disinfect • Mop floors and disinfect • Restock supplies MONTHLY JANITORIAL SERVICE These items must be completed at least once each month in addition to all nightly and weekly services. • Clean doors and frames • Clean base moldings and vacuum edge of carpeted areas • Spot clean minor stains in carpet • Spot clean wall surfaces in hallways • Spot clean minor stains in seats Luncheon, Kitchen and Coffee Areas Remove lime buildup from faucets Restrooms • Thoroughly wash partitions, walls, and doors • Thoroughly wash all floors and detail corners • Strip and re -wax floors • Remove lime buildup from all fixtures Exhibit A Page 19 of 23 118 QUARTERLY JANITORIAL SERVICE • Shampoo hallways and high traffic areas • Strip and re -wax tile floors • Wash and wipe trash containers • Wash all windows inside and out/power wash around windows and entries Lunchrooms and Kitchen • Wash and wipe trash containers • Strip and re -wax tile floors BIANNUAL JANITORIAL SERVICES Vacuum heating and air conditioning vents ANNUAL JANITORIAL SERVICE Steam clean all carpeted areas Exhibit A Page 20 of 23 119 ADDENDUM TO AGREEMENT Re: Scope of Services If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply: 1. Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the "Prevailing Wage Laws"), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on "Public works" and "Maintenance" projects. If the Services are being performed as part of an applicable "Public works" or "Maintenance" project, as defined by the Prevailing Wage Laws, and if construction work over twenty- five thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a "Public works" project unless registered with the California Department of Industrial Relations ("DIR") at the time the contract is awarded. If the Services are being performed as part of an applicable "Public works" or "Maintenance" project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party's or any of its subcontractor's DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party's principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY-FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, Exhibit A Page 21 of 23 120 its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all "Public works" (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Contracting Party shall require the same of all subcontractors. 2. Retention. Payments shall be made in accordance with the provisions of Article 2.0 of the Agreement. In accordance with said Sections, City shall pay Contracting Party a sum based upon ninety-five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the Services under this Agreement during the month covered by said invoice. The remaining five percent (5%) thereof shall be retained as performance security to be paid to Contracting Party within sixty (60) days after final acceptance of the Services by the City Council of City, after Contracting Party has furnished City with a full release of all undisputed payments under this Agreement, if required by City. In the event there are any claims specifically excluded by Contracting Party from the operation of the release, City may retain proceeds (per Public Contract Code § 7107) of up to one hundred fifty percent (150%) of the amount in dispute. City's failure to deduct or withhold shall not affect Contracting Party's obligations under the Agreement. 3. Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk -line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities. 4. Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply: (a) Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class 11, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. Exhibit A Page 22 of 23 121 (b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party's cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement. (c) in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party's cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties. 5. Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 6. Liquidated Damages. Since the determination of actual damages for any delay in performance of the Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contracting Party shall be liable for and shall pay to City the sum of One Thousand dollars ($1,000.00) as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Contracting Party any accrued liquidated damages. Exhibit A Page 23 of 23 122 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed One Million Five Hundred Thirty -Seven Thousand Six Hundred Twenty -Six Dollars and Seventy -Eight Cents ($1,537,626.78) ("Contract Sum") for the life of the Agreement, encompassing the Initial and any Extended Terms. The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party's schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. Anticipated Annual Agreement Costs & Budget Expenditure Schedule Fiscal Year Anticipated Expenditure Annual Fees FY 2023/24 Annual Maintenance $ 238,142.26 FY 2024/25 Annual Maintenance $ 238,142.26 FY 2025/26 Annual Maintenance $ 238,142.26 FY 2023/24 — 2025/26 Contingency Calculated at approx. 5% $ 35,700 Initial 3-Year Term Total: $ 750,126.78 Optional One -Time 3-Year Term Extension FY 2026/27 Annual Maintenance $ 250,000.00 FY 2027/28 Annual Maintenance $ 250,000.00 FY 2028/29 Annual Maintenance $ 250,000.00 FY 2026/27 — 2028/29 Contingency Calculated at approx. 5% $ 37,500 Agreement Total (Initial and Extended Terms — 6-years): $ 1,537,626.78 Exhibit B Page 1 of 1 123 Exhibit C Schedule of Performance Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule. The following table itemizes the services provided, the frequency of service, and the charges for each location: ITEM LOCATION TIMES TOTAL PER PER YEAR SQUARE NUMBER OF NO. PER MONTH IN FEET RESTROOMS WEEK DOLLARS City Hall X12= MEN-5 1a 78495 Calle Tampico 5 WOMEN - 5 $ 6,208.51 Toilets - 20 Mon. -Fri. After 5:30 p.m. $ 74,502.12 48,400 Urinals - 4 City Hall Patios X12= 1b After 5:30 p.m. 1 $ 66.32 $ 795.84 1,301 City Hall X12= MEN-1 Emergency Operations Center, Stairwells WOMEN - 1 1c Front and Back & Hallways (Archive room 1 $ 213.48 Toilets - 3 NOT include) $ 2,561.76 3,100 Urinals - 1 After 5:30 p.m. 1d City Hall Special Covid Disinfecting as As $ 3,194.40 As needed 48,400 Needed after 5:30 needed Library Book & Office Areas X12= MEN — 1 2a 78275 Calle Tampico 7 WOMEN — 1 Sun. — Sat. After 7 p.m. $ 2,823.58 $ 33,882.96 Toilets — 5 16,000 Urinals — 1 2b Library Classroom & Community Room 7 $440.74 X12= with Kitchen $ 5,288.88 2,000 Exterior Library Restrooms X12 MEN-1 Lock Restrooms after Cleaning WOMEN - 1 2c 7 $ 544.57 Toilets - 2 $ 6,534.84 160 2d Library Special Covid Disinfecting as As $ As needed 16,000 needed after 7:00 p.m. needed 1,408.00 Wellness Center X12= MEN-2 78450 Avenida La Fonda WOMEN - 2 3a Mon -Fri After 10 p.m. 7 $ 2,965.15 SHARED-1 $ 35,581.80 Toilets -10 16,240 Urinals - 2 Exhibit C Page 1 of 3 Page 11 124 ITEM LOCATION TIMES TOTAL PER PER YEAR SQUARE NUMBER OF NO. PER MONTH IN FEET RESTROOMS WEEK DOLLARS Wellness Center/ Multi -purpose Area MEN-2 as needed after events WOMEN - 2 3b (Flat Rate/2-week notice) N/A $ 271.66 Reimbursed b Y SHARED-1 Renters Toilets - 10 16,240 Urinals - 2 Wellness Center Patios X12= 3c After 10 p.m. 1 $ 104.26 $ 1,251.12 2,500 3d Wellness Center Special Covid Disinfecting As $ 1' 429.12 As Needed 16,240 as needed after 10 p.m. Needed X12= MEN-1 Museum 77885 Avenida Montezuma WOMEN - 1 4a Mon. - Fri. After 9:30 p.m. 5 $ 989.54 SHARED-1 $ 11,874.48 Toilets - 6 8,800 Urinals - 1 Museum Meeting Room/ Special Cleaning 4b as needed after events. N/A $ 119.73 Reimbursed by (Flat Rate/2-week notice) Renters 1,000 4c Museum Special Covid Disinfecting as As $ 774.40 As Needed 8,800 Needed Needed Public Works Yard (Offices & X12= MEN-1 Restrooms) 78109 Avenue 52 WOMEN - 1 5a 5 $ 447.55 $ 5,370.60 1,900 MEN -1 Exterior Mon —Fri After 5:30 p.m. Shop Toilets - 3 5b Public Works Yard Special Covid As $ 297 As Needed 1,900 Disinfecting Needed Sports Complex X12= MEN-3 6 78900 Avenue 50 7 $ 866.78 WOMEN - 3 Mon —Sun After 10 p.m. Toilets - 6 Lock Restrooms after Cleaning $10,401.36 880 Urinals - 3 Fritz Burns Park Restrooms X12= MEN-1 7a 78060 Frances Hack Lane 7 $ 546.85 WOMEN - 1 Mon -Sun after 10 p.m. Toilets - 2 Lock Restrooms after cleaning $ 6,562.20 400 Colonel Mitchell Paige Restrooms X11= 4,805.79 MEN-1 43495 Palm Royal Drive WOMEN - 1 8 Mon —Fri After 10 p.m. (Aug1—June 1) 5 $ 436.89 X4= Toilets - 4 Sat after 10 p.m. (Nov1 - Feb-1) 6 $ 492.53 $ 1,970.12 Urinals —1 Lock Restrooms After Cleaning 125 -2 Page 12 125 ITEM LOCATION TIMES TOTAL PER PER YEAR SQUARE NUMBER OF NO. PER MONTH IN FEET RESTROOMS WEEK DOLLARS La Quinta Park Restrooms X12= MEN-1 79120 Blackhawk Way WOMEN - 1 9a Sat -Sun @ 11a.m. & 11p.m. & 9 $ 709.46 Toilets - 6 Mon -Fri after 10 p.m. $ 8,513.52 380 Urinals - 1 Lock Restrooms After Nightly Cleaning La Quinta Park, New Restrooms X9 MEN-1 9b 71290 Blackhawk Way 6 $ 564.13 WOMEN — 1 Mon —Sat @ 11 p.m. (Nov1— July31) $ 5,077.17 Toilets — 6 Lock Restrooms After Nightly Cleaning 220 Urinals - 2 La Quinta Park Snack Bar X1= 9c 79120 Blackhawk Way N/A $ 341.42 Annual Super Cleaning -August $ 341.42 220 X12= MEN-1 Fritz Burns Pool Restroom & Offices WOMEN - 1 10 78060 Frances Hack Lane 6 $ 813.05 Toilets - 5 After 7 p.m. $ 9,756.60 990 Urinals - 1 Silver Rock Park Restrooms 12X= 150 MEN-1 11 51900 Silver Rock Way 7 $ 544.57 Women - 1 After 10 p.m. $ 6,534.84 Toilets-4 Lock restrooms after nightly cleaning IUrinals - 2 Silver Rock Park Building As needed 3,000 MEN-1 11a Flat Rate As $ 217.57 WOMEN — 1 Needed Toilets — 4 Urinals - 2 Cove Restroom X12= 50 Unisex Toilet - 1 12 La Quinta Cove Trailhead 7 $ 544.57 After 10 p.m. $ 6,534.84 Lock restroom after cleaning $ 20,322.51 $ 238,142.26 TOTAL PER TOTAL PER MONTH YEAR TOTAL BASE PRICE FOR ONE YEAR $ 238,142.26 Two Hundred Thirty -Eight Thousand One Hundred TOTAL BASE PRICE FOR ONE YEAR (Words): Forty Two Dollars and Twenty -Six Cents _3 Page 13 126 Exhibit D Special Requirements California Displaced Janitor Opportunity Act The Displaced Janitor Opportunity Act (California Labor Code Sections 1060-1065) became effective on January 1, 2002. The law applies to companies that employ 25 or more individuals. Covered employees are those who work at least 15 hours per week under a contract to provide janitorial or building maintenance services. The law requires contractors and subcontractors that obtain a new contract from an awarding authority to provide janitorial or building maintenance services at a job site or sites to retain for a 60-day transition period employees who have been employed by the former contractor or subcontractor for the preceding four months or longer at the site or sites covered by the successor service contract, unless the successor contractor or subcontractor has "reasonable and substantiated" cause not to hire an employee based on his or her previous performance or conduct . The successor contractor or subcontractor is required to provide a written offer of employment to each employee in the employee's primary language or another language in which the employee is literate. The offer should state the time within which the employee must accept the offer, but in no case may that time be less than 10 days. Nothing in the law requires the successor contractor or successor subcontractor to pay the same wages or offer the same benefits as were provided by the prior contractor or prior subcontractor. At the end of the 60-day transition employment period, the successor contractor or successor subcontractor is required to provide a written performance evaluation to each employee retained pursuant to this law. If the employee's performance during that 60-day period is satisfactory, the employee must be offered continued employment. Any employment after the 60-day transition employment period is at -will employment. If at any time the successor contractor or subcontractor determines that fewer employees are needed to perform the contract than were required by the previous contractor, the successor contractor or subcontractor is required to retain employees by seniority within the job classification. Once the new contract begins, the successor contractor or subcontractor must provide to the awarding authority (1) a list of employees providing services at the site or sites covered under that contract, indicating which of these employees were employed at the site or sites by the terminated contractor or terminated subcontractor and (2) a list of any of the terminated contractor's employees who were not retained, stating the reason these employees were not retained. Exhibit D Page 1 of 2 127 The law establishes additional requirements for the new contractor or subcontractor during the 60-day transition employment period, including: • maintaining a preferential hiring list of eligible covered employees who were not retained from which the contractor or subcontractor must hire additional employees until such time as all of the terminated contractor's or terminated subcontractor's employees have been offered employment. • Refraining from discharging without cause an employee retained pursuant to this law. Cause must be based only on the performance or conduct of the particular employee. Source: California Labor Code Sections 1060-1065 -2- 128 Exhibit E Insurance Requirements E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Non-contributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Auto Liability Additional Insured Personal Auto Declaration Page if applicable Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Must include the following endorsements: Workers Compensation with Waiver of Subrogation Workers Compensation Declaration of Sole Proprietor if applicable Cyber Liability $1,000,000 (per occurrence) $2,000,000 (general aggregate) Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party's acts or omissions rising out of or related to Contracting Party's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder. Exhibit E Page 1 of 6 129 Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party's performance under this Agreement. If Contracting Party or Contracting Party's employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Contracting Party shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per occurrence/loss which shall include the following coverage: a. Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information. b. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems. c. Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended. d. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deep - linking or framing, and infringement or violation of intellectual property rights. Exhibit E Page 2 of 6 130 e. Liability arising from the failure to render professional services. If coverage is maintained on a claims -made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract. Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self -insured retention is increased. In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party's or its subcontractors' performance of work under this Agreement. E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party- 1 . Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party's employees, or agents, from waiving the Exhibit E Page 3 of 6 131 right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City. 9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party. Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Contracting Party agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein (with the Exhibit E Page 4 of 6 132 exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Contracting Party's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party's insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents. 17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a Exhibit E Page 5 of 6 133 given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Exhibit E Page 6of6 134 Exhibit F Indemnification F.1 Indemnitv for the Benefit of Ci a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party's Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party. C. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City. Exhibit F Page 1 of 2 135 d. Indemnification Provision for Design Professionals. 1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a "design professional" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party's Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents ("Indemnified Parties") from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. 3. Design Professional Defined. As used in this Section F.1(d), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. Exhibit F Page 2 of 2 136 CONSENT CALENDAR ITEM NO. 9 City of La Quinta CITY COUNCIL MEETING: ,tune 6, 2023 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH PALMS TO PINES PRINTING, FOR PROMOTIONAL AND PRINTING SERVICES, TO EXTEND THE TERM THROUGH FISCAL YEAR 2024/25 AND AUTHORIZE RELATED COMPENSATION RECOMMENDATION Approve Amendment No. 2 to Agreement for Contract Services with Palms to Pines Printing, for promotional and printing services, for a compensation amount of $75,000 per fiscal year and to extend the term through fiscal year 2024/25; and authorize the City Manager to execute the Amendment. EXECUTIVE SUMMARY • Per the City's purchasing policy, amounts paid to vendors/contractors over $50,000 require Council approval. • In 2020, the City obtained three informal bids and contracted with Palms to Pines for promotional and printing services based on cost efficiency. Amendment No. 2 (Attachment 1) to the Agreement for Contract Services (Agreement) proposes to extend the term of the Agreement for two additional years through fiscal year (FY) 2024/25, to accommodate citywide usage of Palms to Pines for separate promotional items and printing needs. FISCAL IMPH►� If approved, Amendment No. 2 proposes an extension in term for 2 years, for a total not to exceed amount up to $75,000 per FY to accommodate for promotional items and printed materials citywide. Funds will be budgeted for FY 2024/25 in accordance with the Agreement terms. The costs are allocated between the accounts listed below: • Marketing 101-3007-60461 • Community Resources 101-3003-60149 • Wellness Center 101-3002-60420 • Recycling 221-0000-60127 • Human Resources 101-2001-60109 • Code Compliance 101-6004-60400 137 • City Wide Printing 101-3007-60410 BACKGROUND/ANALYSIS The City utilized various companies to purchase printed material, promotional items, and apparel. After research and bid submittals in 2020, Palms to Pines Printing offered the best value for the price point and was contracted to provide promotional and printing services citywide. Proposed Amendment No. 2 to the Agreement with Palms to Pines Printing would extend the term through FY 2024/25 with compensation of up to $75,000 per fiscal year to accommodate citywide purchasing of promotional items and printing. Staff continues to review quotes on products and Palms to Pines remains the lowest price on each product while staying on brand. Additionally, staff will continue to review alternative vendors for additional promotional and printing needs. ALTERNATIVES Staff does not recommend an alternative. Prepared by: Marcie Graham, Marketing Manager Approved by: Gilbert Villalpando, Director Attachment: 1. Amendment No. 2 to Agreement for Contract Services with Palms to Pines Printing 138 ATTACHMENT 1 AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH PALMS TO PINES PRINTING This Amendment No. 2 ("Amendment No. 2") to Agreement for Contract Services ("Agreement") is made and entered into as of the 6th day of June, 2023 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation, and PALMS TO PINES PRINTING AND PROMOTIONAL PRODUCTS ("Contracting Party"). RECITALS WHEREAS, on or about July 1, 2021, City executed an Agreement with Contracting Party to provide promotional and printing services to the City, for a total not to exceed amount of $49,000. The term of the Agreement expired June 30, 2022 ("Initial Term"); and WHEREAS, on or about July 1, 2022, the City and Contracting party executed Amendment No. 1 to the Agreement extending the Term with one additional year, from July 1, 2022, to June 30, 2023 ("Extended Term"), and increased the Contract Sum for fiscal year 2022/23 to not to exceed amount of $75,000; and WHEREAS, the City and Contracting Party mutually agree to extend the Term of the Agreement for two additional years, from July 1, 2023 through June 30, 2025 ("Extended Term"); and WHEREAS, the City and Contracting Party mutually agree to amend Section 2.1 Contract Sum of the Agreement not to exceed amount of $75,000 per fiscal year for fiscal years 2023/24 and 2024/25. NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1. Section 2.1 — Contract Sum is amended to read as follows: Section 2.1 — Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with "Exhibit B" (the "Schedule of Compensation") in a total amount not to exceed Forty -Nine Thousand Dollars ($49,000) 139 for fiscal year 2021/22, and Seventy -Five Thousand Dollars ($75,000.00) per year for fiscal years 2022/23 throught 2024/25 (the "Contract Sum") except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party's rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the methods of compensation set forth in the Schedule of Compensation, Contracting Party's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement. 2. Section 3.4 — Term is amended to read as follows: Section 3.4 — Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on July 1, 2021, and terminate on June 30, 2022 ("Initial Term"). This Agreement was extended via Amendment No. 1 for one additional year from July 1, 2022, through June 30, 2023, and via Amendment No. 2 for two additional years from July 1, 2023, through June 30, 2025 ("Extended Terms"). This Agreement may not be extended. In all other respects, the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 1 on the respective dates set forth below. 140 CITY OF LA QUINTA, a California municipal corporation, and charter city Jon McMillen, City Manager Date: ATTEST: Monika Radeva, City Clerk APPROVED AS TO FORM: William H. Ihrke, City Attorney PALMS TO PINES PRINTING Fred Armstrong, President Date: 141 Schedule of Compensation With the exception of Compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Forty -Nine Thousand Dollars ($49,000) for fiscal year 2021/22, and Seventy -Five Thousand Dollars ($75,000) per year for fiscal years 2022/23 through 2024/25 ("Contract Sum"). The Contract Sum shall be paid to Contracting Party in payments made based on items ordered and in an amount identified in Contracting Party's schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of the Agreement. 142 CONSENT CALENDAR ITEM NO. 10 City of La Quinta CITY COUNCIL MEETING: ,tune 6, 2023 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH INTERWEST CONSULTING GROUP, INC, FOR ON -CALL BUILDING CODE PLAN REVIEW AND INSPECTION SERVICES, TO INCREASE THE COMPENSATION FOR FISCAL YEAR 2022/23 RECOMMENDATION Approve Amendment No. 2 to Agreement for Contract Services with Interwest Consulting Group, Inc. for on -call building code plan review and inspection services, increasing the compensation by $116,000 for fiscal year 2022/23; and authorize the City Manager to execute the amendment. EXECUTIVE SUMMARY • The City has contracted with Interwest Consulting Group, Inc. (Interwest) for on -call building plan review and inspection services (Services) since 2018, following a Request for Proposals (RFP). • Due to increased workload and a staffing vacancy, additional funding is needed to meet current building activity reviews and inspections; and on February 21, 2023, Council approved a mid -year budget adjustment of $150,000 to provide the necessary resources to meet demand. • Amendment No. 2 requests to increase fiscal year (FY) 2022/23 compensation by $116,000. FISCAL IMPACT Funds are available in the Building Division Contract Services budget (101-6003-60118) for FY 2022/23 for this increase. TERM COMPENSATION Original Agreement 2018-2021 $324,000 per year Amendment No. 1 Optional 2-Year Term Extension 2021-2023 $324,000 per year Amendment No. 2 Increase Contract Sum 2021-2023 $116,000 (proposed addition) TOTAL CONTRACT COMPENSATION FY 2022/23: $440,000 143 BACKGROUND/ANALYSIS In June 2018, the City published a RFP for the Services and received nine (9) proposals. Based on experience and qualifications three firms were selected — HR Green Pacific, Interwest, and Esgil Corporation, and all three firms were recommended to be retained to ensure services would be available when needed. The City's contract building plan review and inspection services encompass review of structural design and calculations, construction and occupancy type, means of egress, access and egress for persons with disabilities, electrical and plumbing design, adequate lighting, ventilation and energy conservation, and fire/life safety systems, in compliance with Title 24 California Building Standards Code. These consultants provide specialized expertise in these areas. On August 7, 2018, Council approved Agreements for Contract Services with all three firms to procure the Services, in an amount not to exceed $324,000 per FY for a three- year term through June 30, 2021. In June 2021, Amendment No. 1 was executed extending the term of the agreement with Interwest for a two-year term ending June 30, 2023. If approved, proposed Amendment No. 2 will increase the not to exceed agreement amount for FY 2022/23 by $116,000, for a total not to exceed amount of $440,000 due to the increased workload. On May 19, 2023, the City published a RFP for the Services; and a new agreement for FY 2023/24 based on the proposals received will be presented to Council review and consideration at the June 20, 2023, regular meeting. ALTERNATIVES Council may elect not to approve the Amendment. Prepared by: AJ Ortega, Building Official Approved by: Danny Castro, Design and Development Director Attachment: 1. Amendment No. 2 to Agreement for Contract Services 144 ATTACHMENT 1 AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH INTERWEST CONSULTING GROUP, INC. This Amendment No. 2 ("Amendment 2") to Agreement for Contract Services ("Agreement") is made and entered into as of the day of June, 2023, ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and INTERWEST CONSULTING GROUP, INC. ("Contracting Party"). RECITALS WHEREAS, on or about August 1, 2018, the City and Contracting Party entered into an Agreement to provide On -Call Building Plan Review and Inspection Services, for a total not to exceed amount of $324,000 per fiscal year. The term of the Agreement expired on June 20, 2021 ("Initial Term"); and WHEREAS, on or about July 1, 2021, the City and Contracting Party executed Amendment No. 1 and mutually agreed to extend the term of the Agreement for Two 2 additional year(s), from July 1, 2021 through June 30, 2023; compensation remained unchanged at $324,000 per fiscal year; and WHEREAS, City and Contracting Party mutually agree to amend Section 2.1 Contract Sum of the Agreement to increase the not to exceed amount for fiscal year 2022/23 by an additional $116,000 due to additional demand for these serviced based on high workload; the fiscal year 2022/23 total not to exceed amount is $440,000. NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1. Section 2.1 Contract Sum of the Agreement, is amended to read as follows: Section 2.1 — Contract Sum of the Agreement. For the services rendered pursuant to this Agreement, Contracting Party shall be compensated in a total amount not to exceed Three Hundred Twenty -Four Thousand Dollars ($324,000) per year for fiscal years 2018/19 through 2021/22, and Four Hundred and Forty Thousand Dollars ($440,000) for fiscal year 2022/23, except as provided in Section 1.7. 2. Exhibit B — Schedule of Compensation is amended to read as listed in attached Exhibit B, incorporated herewith by this reference. 145 In all other respects, the original Agreement shall remain in effect. IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 2 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation JON McMILLEN, City Manager City of La Quinta, California Dated: ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California INTERWEST CONSULTING GROUP, INC. Paul Meschino, President Interwest Consulting Group, Inc. pmeschino(o)-interwestgrp.com Dated: David Kniff, Assistant Secretary Interwest Consulting Group, Inc. Dkniff(�esgil.com Dated: 146 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is Three Hundred Twenty -Four Thousand Dollars ($324,000) per year, for fiscal years 2018/19 through 2021/22, and Four Hundred and Forty Thousand Dollars ($440,000) for fiscal year 2022/23. Contracting Party expressly acknowledges and agrees that the Contract Sum in this Agreement is the annual aggregate total amount covering this Agreement, that certain Agreement for Contract Services by and between the City and Esgil, and that certain Agreement for Contract Services by and between the City and HR Green Pacific, Inc., of or about even date as this Agreement, such that the Contract Sum as defined herein is the maximum amount available for services provided under all three agreements. The Contract Sum may be paid to Contracting Party in an amount identified in Contracting Party's schedule of compensation attached hereto for work tasks performed and properly invoices by Contracting Party in conformance with Section 2.2 of this Agreement. Initial Term: FY 2018/19 — not to exceed $324,000 FY 2019/20 — not to exceed $324,000 FY 2020/21 — not to exceed $324,000 Extended Term: FY 2021 /22 — not to exceed $324,000 FY 2022/23 — not to exceed $440,000 147 Schedule of hourly rates by classification: CLASSIFICATION HOURLY BILLING RATE =1Z,[c]Iill I=1 =101►10 Principal.................................................................................................................. $170 ProjectManager...................................................................................................... $160 Construction Manager...................................................................................................$135 Assistant Construction Manager.................................................................................... $120 Supervising Public Works Observer............................................................................... $110 Senior PublicWorks Observer .......................................................................................$100 Construction Inspector III.....................................................................................................$90 Construction Inspector II........................................................................................... $85 ConstructionInspector I............................................................................................ $80 DesignEngineer............................................................................................................$120 StormWater Engineer................................................................................................... $120 Civil Plan Review Engineer.............................................................................................$120 AssociateEngineer III..................................................................................................... $105 AssociateEngineer II.........................................: .................................................................. $100 AssociateEngineer I........................................................................................................ $85 AssistantEngineer........................................................................................................... $80 Engineering inTraining.............................................................................................. $75 SWPPPProfessional....................................................................................................... $85 EngineeringTechnician III........................................................................................................ $73 Engineering Technician II........................................................................................................ $70 Engineering Technician II................................................................................................. $65 Draftsperson.................................................................................................................... $60 BUILDING and SAFETY Building Official........................................................................................................ $135 Deputy Building Official............................................................................................ $115 PlanCheck Engineer......................................................................................................$125 ICC Certified Plans Examiner......................................................................................... $100 CASp............................................................................................................................. $100 BuildingInspector I................................................................................................... $80 BuildingInspectorll...................................................................................................$85 BuildingInspectorlll...................................................................................................$90 PermitTechnicianI..................................................................................................... $50 PermitTechnician II................................................................................................... $55 PermitTechnician III............................................................................................................................. $60 REIMBURSABLE$ Construction Management Office/Trailer............................................................Cost+ 15% Administration of Sub-Consultants................................................................. Cost+ 15% Permits.......................................................................................................... Cost+15% Mileage..................................:...........................................................................Existing IRSRate 148 CONSENT CALENDAR ITEM NO. 11 City of La Quinta CITY COUNCIL MEETING: June 6, 2023 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT SERVICES WITH OCEAN SPRINGS TECH, INC, FOR POOL AND WATER FEATURE MAINTENANCE SERVICES PROJECT NO. 2020-11, FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION RECOMMENDATION Approve Amendment No. 3 to the Agreement for Contract Services with Ocean Springs Tech, Inc. for a one-year term extension and compensation of $97,902 for fiscal year 2023/24 to provide pool and water feature maintenance services; and authorize the City Manager to execute the Agreement. EXECUTIVE SUMMARY • The City contracts pool and water feature maintenance services (maintenance services) for its pool and water feature. • Ocean Springs Tech, Inc. (Ocean Springs) has provided pool and splash pad maintenance services since 2020, following a request for qualifications and proposals. • Amendment No. 3 proposes the third one-year term extension, a 7% increase of $6,144 in compensation, and an increase of $1,112 for the enlarged splash pad; and $2,880 for CAT500 monitoring services for Fritz Burns pool, for a total not to exceed amount of $97,902 for fiscal year (FY) 2023/24. FISCAL IMPACT Total maintenance services costs for FY 2023/24 are $97,902, which includes a 7% compensation increase of $6,142; $1,112 for the enlarged splash pad, and $2,880 for CAT500 monitoring of the Fritz Burns pool. The annual cost is allocated between funds for Fritz Burns Pool (101-3005-60184) and the La Quinta Park water feature (101-3005- 60554). These costs are currently included within the preliminary proposed FY 2023/24 City operating budget. FY Terms FY Total Compensation Initial Contract 10 months — Sept. 2020 — June 2021 2020/21 $ 65,100 Amendment No. 1 2021/22 $ 82,026 Amendment No. 2 2022/23 $ 87,768 Amendment No. 3 2023/24 $ 97,902 149 BACKGROUND/ANALYSIS The City pool is located at Fritz Burns Park and the water feature at La Quinta Park. Typically, maintenance services are provided seven days per week during the season and three days per week in the off season. On June 15, 2020, a request for qualifications and proposals was advertised to provide pool and splash pad maintenance services. Two proposals were received; the contract was awarded to Ocean Springs based on their qualifications. In May 2021, the City executed Amendment No. 1 which proposed a one-year term extension and a 5% increase for FY 2021/22. In May 2022, the City executed Amendment No. 2 which proposed a one-year term extension and a 7% increase for FY 2022/23. Amendment No. 3 proposes a one-year term extension and a 7% increase of $6,142, and $1,112 for increased maintenance and chemicals for the enlarged splash pad, and $2,880 for CAT500 monitoring for the Fritz Burns pool, for a total not to increase amount of $97,902 for FY 2023/24, which budgets for services seven days per week for 12 months. ALTERNATIVES Council may direct staff to prepare new bid documents and specifications to advertise for Citywide Pool & Water Feature Maintenance services. However, that would cause a delay in services. Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape Approved by: Bryan McKinney, Public Works/Engineering Director Attachment: 1. Amendment No. 3 150 ATTACHMENT 1 AMENDMENT NO. 3 TO AGREEMENT WITH OCEAN SPRINGS TECH, INC. PROJECT NO. 2020-11 This Amendment No. 3 ("Amendment No. 3") to the Contract Services Agreement ("Agreement") is made and entered into as of the 1st day of July 2023 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and OCEAN SPRINGS TECH, INC. ("Contracting Party"). RECITALS WHEREAS, on or about September 1, 2020, the City and Contracting Party entered into an Agreement to provide Pool & Water Feature Maintenance services Project No. 2020-11, for a total not to exceed price of $65,100 (10 months of service). The term of the Agreement expired on June 30, 2021 ("Initial Term"); and WHEREAS, on or about September 1, 2021, the City and Contracting Party executed Amendment No. 1 for a one-year term extension, from July 1, 2021, through June 30, 2022 ("Extended Term"), and a 5% increase in compensation for fiscal year 2021/22 in the amount of $82,026, approved by Council on May 18, 2021. WHEREAS, on or about July 1, 2022, the City and Contracting Party executed Amendment No. 2 for a one-year term extension, from July 1, 2022, through June 30, 2023 ("Extended Term"), and a 7% increase in compensation for fiscal year 2022/23 in the amount of $87,768, approved by Council on May 17, 2022. WHEREAS, City and Contracting Party mutually agree to amend Section 2.1 — Contract Sum of the Agreement by an additional amount of $97,902 for monthly maintenance seven days per week for fiscal year 2023/24, which includes a 7% increase of $6,142, and $1,112 for increased maintenance and chemicals for the enlarged splash pad installed at La Quinta Park, and $2,880 for CAT500 monitoring for the Fritz Burns pool, for a total not to exceed Agreement amount of $332,796; and WHEREAS, the City and Contracting Party mutually agree to extend the term of the Agreement for the third one-year extension in accordance with Section 3.4 - Term, from July 1, 2023 to June 30, 2024 ("Extended Term"). NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 151 Section 2.1: Contract Sum is amended by up to an additional $97,902, for a total not to exceed amount of $332,796 as listed in revised "Exhibit B", attached hereto, and incorporated herewith by this reference: Initial Term (September 1, 2020 — June 30, 2021) $65,100 Extended Term (July 1, 2021 — June 30, 2022, Amendment 1) $82,026 Extended Term (July 1, 2022 — June 30, 2023, Amendment 2) $87,768 Extended Term (July 1, 2023 — June 30, 2024, Amendment 3) $97,902 Total not to exceed amount: $332,796 2. Section 3.4; Term, is extended for one additional year from July 1, 2023, to June 30, 2024 ("Extended Term"), and shall read as follows: Unless earlier terminated in accordance with the provisions of Article 8.0 of this Agreement, the term of this agreement shall commence on September 1, 2020, and terminate on or before June 30, 2021 ("Initial Term"). This Agreement was extended via Amendment No.1 from July 1, 2021, through June 30, 2022, and via Amendment No. 2 from July 1, 2022, through June 30, 2023; Amendment No. 3 shall extend the term of this Agreement from July 1, 2023, through June 30, 2024 ("Extended Terms"). This Agreement may be extended for one (1) additional year upon mutual agreement by both parties. In all other respects, the original Agreement shall remain in effect. IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 3 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal OCEAN SPRINGS TECH, INC. Corporation and charter city JON McMILLEN, City Manager Armando Rodriquez City of La Quinta, California President DATED: DATED: ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 152 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Three Hundred and Thirty -Two Thousand and Seven -Hundred and Ninety -Six Dollars ($332,796) ("Contract Sum"), as listed below in detail. The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party's schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. Initial Term (September 1, 2020 — June 30, 2021) $65,100 Extended Term (July1, 2021 — June 30, 2022, Amendment 1) $82,026 Extended Term (July 1, 2022 — June 30, 2023, Amendment 2) $87,768 Extended Term (July 1, 2023 — June 30, 2024, Amendment 3) $97,902 Total not to exceed amount: $332,796 CONTRACT SUMMATION DESCRIPTION MONTHLY PRICE ANNUAL PRICE FRITZ BURNS PARK 78080 FRANCES HACK LANE POOL — Service 7 Days per Week $6,082 $72,988 Including CAT500 Monitoring LA QUINTA PARK 79120 BLACK HAWK WAY SPLASH PAD WATER FEATURE $2,076 $24,914 Service 7 Days Per Week Total: $7,918 $97,902 DESCRIPTION MONTHLY PRICE ANNUAL PRICE FRITZ BURNS PARK 78080 FRANCES HACK LANE POOL — Service 3 Days per Week $2,473 $29,671 LA QUINTA PARK 79120 BLACK HAWK WAY SPLASH PAD WATER FEATURE $943 $11,318 Service 3 Days Per week Total: $3,416 $40,989 153 154 CONSENT CALENDAR ITEM NO. 12 City of La Quinta CITY COUNCIL MEETING: June 6, 2023 STAFF REPORT AGENDA TITLE: APPROVE CHANGE ORDER NO. 5 TO CONTRACT WITH VINTAGE ASSOCIATES, INC, FOR PARK LANDSCAPE MAINTENANCE SERVICES PROJECT NO. 2018-32 FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION RECOMMENDATION Approve Change Order No. 5 to contract with Vintage Associates, Inc. for Park Landscape Maintenance Services Project No. 2018-32 for a one-year term extension and increase in annual compensation, in an amount not to exceed $1,024,827 for fiscal year 2023/24; and authorize the City Manager to execute the change order. t.ctCUTIVE SUMMARY • The City contracts landscape maintenance services for its parks, civic facilities, and retention areas. Vintage Associates, Inc. (Vintage) has provided landscape maintenance services since 2019, following a request for qualifications and proposal. • Change Order No. 5 (Attachment 1) requests the final one-year extension through June 30, 2024, a 7% increase in compensation, and additional overseeding, for a total contract amount of $1,024,827. FISCAL IMPACT The total contract cost for fiscal year 2023/24 would be $1,024,827 which includes a 7% increase of $61,475 to the compensation amount, additional maintenance areas include the interior of the X-Park for $7,680, and additional overseeding at $77,451. The annual cost is allocated between Parks (101-3005-60112), Landscape and Lighting Assessment District 89-1 (215-7004-60112), Library (202-3004-60112), and Museum (202-3006- 60112) funds. These costs are currently included within the proposed 2023/24 City operating budget. FY Terms Change Order FY Total Compensation Initial Contract 2019/20 $ 658,260 Change Order No 1: 2020/21 $ (96,840) $ 561,420 Change Order No 2: 2020/21 $ 26,750 $ 588,170 Change Order No 3: 2021 /22 $ 133,121 $ 721,291 Change Order No 4: 2022/23 $ 156,930 $ 878,221 Change Order No 5: 2023/24 $ 146,606 $ 1,024,827 155 BACKGROUND/ANALYSIS Park landscape maintenance service provides daily cleaning and weekly maintenance of all landscaped areas located around civic facilities and within City parks, trails, natural areas, and retention basins. On April 24, 2019, a request for qualifications and proposals was advertised to provide landscape maintenance services for Citywide parks; six proposals were received; and the contract was awarded to Vintage on May 21, 2019, based on their experience and qualifications. In May 2020, the City executed Change Order No. 1, which included a 15% decrease in compensation, and a one-year term extension. In April and May 2021, the City executed Change Order's No. 2 and 3, which included a 5% increase in compensation, a one-year term extension and additional maintenance areas for the SilverRock Event Site. In May 2022, the City executed Change Order No. 4, which included a 7% increase in compensation, and additional maintenance areas for the SilverRock retention basin and the exterior of the X-Park. Change Order No. 5 proposes the fourth and final one-year term extension for the 2023/24 fiscal year; a 7% increase in compensation of $61,475 due to increased labor, fuel, and materials costs; additional maintenance areas for the interior of the X-Park of $7,680; and overseeding at $77,451 for winter overseeding at the Bear Creek Trail, Pioneer, Velasco, and Eisenhower parks, the Sports Complex and the fields at Colonel Mitchell Paige, for a total not to exceed amount of $1,024,827 for FY 2023/24. Staff recommends Council approval of this contract extension based on the contractor's performance and response times to address issues in the parks. ALTERNATIVES Council may direct staff to prepare new bid documents and specifications to advertise for Citywide park landscape maintenance services. However, that would cause a delay in services. Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Change Order No. 5 156 ta ATTACHMENT 1 — GFM of�he ❑ESERT — Sheet 1 of 1 AGREEMENT: CITYWIDE PARK LANDSCAPE MAINTENANCE SERVICE PROJECT NO. 2018-32 CONTRACTOR: VINTAGE ASSOCIATES, INC. CHANGE ORDER NO. 5 ************************************************************************************************************************************ Pursuant to the terms of the original Agreement for Contract Services, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Agreement. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Agreement. ....CRIPTION .........OF .CH.....ANG....E .. DES.................................................................. 1. As provided in Section 1240 - the Contract sum is amended as follows: the total agreement amount of $878,221 is increased to $1,024,827 which includes a 7% increase of $61,475, and additional service areas to include the interior maintenance of the X-Park $7,680. 2. Section 3000; 7.0 Turfgrass, C. Winter Over -seeding, revised to Winter over -seeding will only occur at Civic Center Campus, Adams park and retention basin, Fritz Burns, La Quinta Park picnic area, three dog parks, the YMCA, Monticello park, and Seasons retention basin. Additional overseeding at Pioneer, Velasco, Eisenhower, the X-Park, and the Bear Creek Trail. $16,681. The sports fields at the Sports Complex and Colonel Mitchell Paige $60,770. Total additional overseeding $77,451. 3. As provided in Section 2000, 2.0, Contract Terms; the City and Contractor agree to extend the term of the contract for the fourth and final one-year extension, commencing on July 1, 2023 thru June 30, 2024. ****************************************************************************************************************************** Previous Agreement Amount Through Change Order No. 4 $ 878,221 Add This Change Order $ 61,475 Add This Change Order $ 7,680 Add This Change Order $ 77,451 Revised Agreement Total $ 1,024,827 By reason of this change order the time of completion is adjusted as follows: -365- days added/deleted to contract time. The start date for these services shall be: 07/01 /2023 ****************************************************************************************************************************** Submitted By: Date: Approved By: Date: ******************************************************************************************************************* We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: Title: President Print Name: Kyle Gritters Print Company: VINTAGE ASSOCIATES, INC 157 158 CONSENT CALENDAR ITEM NO .13 City of La Quinta CITY COUNCIL MEETING: June 6, 2023 STAFF REPORT AGENDA TITLE: APPROVE CHANGE ORDER NO.4 TO CONTRACT WITH CREATIVE LIGHTING INC, FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 CITYWIDE LIGHTING MAINTENANCE SERVICES PROJECT NO. 2018-31, FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION RECOMMENDATION Approve Contract Change Order No. 4 with Creative Lighting, Inc., for a one-year term extension through June 30, 2024, and a 7% increase in compensation, in an amount not to exceed $77,861 for fiscal year 2023/24, to provide Citywide Lighting Maintenance Services Project No. 2018-31; and authorize the City Manager to execute the change order. EXECUTIVE SUMMARY The Lighting Maintenance Services provides landscape lighting maintenance of medians and parkways throughout the City. This lighting is important for motorist safety and street aesthetics. Creative Lighting, Inc. (Creative) has provided citywide lighting maintenance services for the City since 2019, following a request for qualifications and proposals. Change Order No. 4 (Attachment 1) requests the final one-year term extension and a 7% increase in compensation, fora total contract amount of $77,861 for fiscal year (FY) 2023/24. FISCAL IMPACT Total compensation for FY 2023/24 would be $77,861, which includes a 7% increase of $5,094 to the 2023/24 compensation amount. The annual cost is allocated to the L&L Fund (215-7004-60104). These costs are included in FY 2023/24 proposed operating budget. FY Terms Change Order FY Total Compensation Initial Contract 2019/20 N/A $ 76,198 Change Order No. 1 2020/21 $ (11,430) $ 64,768 Change Order No. 2 2021/22 $ 3,238 $ 68,006 Change Order No. 3 2022/23 $ 4,761 $ 72,767 Change Order No. 4 2023/24 $ 5,094 $ 77,861 159 The Landscape and Lighting District 89-1 (L&L District) operates in a deficit and is annually subsidized by the General Fund. The current subsidy projected for FY 2023/24 budget is $1,478,160. BACKGROUND/ANALYSIS The L&L District provides landscape and lighting maintenance services Citywide, and includes all public medians, parkways, and retention areas. These services are necessary for roadway safety, water retention, and visual aesthetics. On April 11, 2019, a request for qualifications and proposals was advertised to provide landscape lighting maintenance of medians and parkways throughout the City; three proposals were received; and the contract was awarded to Creative Lighting, Inc. on May 21, 2019, based on their qualifications and experience. In May 2020, the City executed Change Order No. 1 for a one-year term extension for FY 2020/21, and a 15% compensation decrease due to the COVID-19 pandemic. In May 2021, the City executed Change Order No. 2 for a one-year term extension for FY 2021 /22, and a 5% increase in compensation. In June 2022, The City executed Change Order No. 3 for a one-year term extension for FY 2022/23, and a 7% increase in compensation. Change Order No.4 proposes the fourth and final one-year term extension for FY 2023/24, and a 7% compensation increase of $5,094 due to increased labor, material and fuel costs. If proposed Change Order No. 4 is approved, the total contract amount would be $77,861. Based on the contractor's performance, staff recommends Council approval of Change Order No. 4. kLTERNATIVES Council may direct staff to prepare new bid documents and specifications to advertise the Citywide Lighting Maintenance Service Contract for fiscal year 2023/24. However, that would cause a delay in services. Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Contract Change Order No.4 160 ATTACHMENT 1 ta — GFM of�he ❑ESERT — Sheet 1 of 1 AGREEMENT: CITYWIDE LIGHTING MAINTENTANCE SERVICES, LANDSCAPE & LIGHTING DISTRICT 89-1 PROJECT NO. 2018-31 CONTRACTOR: CREATIVE LIGHTING & ELECTRICAL, INC. CHANGE ORDER NO. 4 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Pursuant to the terms of the original Agreement for Contract Services, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Agreement. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Agreement. .......................................................................................... . DESCRIPTION OF CHANGE 1. As provided in Section 1210 — Contract sum is amended as follows: the total contract amount of $72,767 is increased to $77,861 which includes a 7% contract increase of $5,094. 2. As provided in Section 2000, 2.0, contract terms; the City and Contractor agree to extend the term of the contract for the fourth and final (1) one-year extension, commencing on July 1, 2023 through June 30, 2024. Previous Agreement Amount Through Change Order No. 3 $72,767 Add This Change Order $ 5,094 Revised Agreement Total $77,861 By reason of this change order the time of completion is adjusted as follows: -365- days added/deleted to contract time. The start date for these services shall be: 07/01/2023 ****************************************************************************************************************************** Submitted By: Date: Approved By: Date: We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: Title: President/CEO Print Name: Anthony Spinuzzi Print Company: Creative Lighting & Electrical, Inc. 161 162 CONSENT CALENDAR ITEM NO. 14 City of La Quinta CITY COUNCIL MEETING: June 6, 2023 STAFF REPORT AGENDA TITLE: APPROVE CHANGE ORDER NO. 6 TO CONTRACT WITH PWLC II, INC. FOR CITYWIDE LANDSCAPE MAINTENANCE SERVICES PROJECT NO. 2018-30 FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION RECOMMENDATION Approve Contract Change Order No. 6 with PWLC II, Inc. for a one-year term extension through June 30, 2024, and a 7% increase in compensation, in an amount not to exceed $771,481 for fiscal year 2023/24, to provide Citywide Landscape Maintenance Services Project No. 2018-30; and authorize the City Manager to execute the change order. EXECUTIVE SUMMARY • The City contracts landscape maintenance services for all public medians, parkways and retention areas throughout the City. • PWLC II, Inc. has provided citywide landscape maintenance services for the Landscape and Lighting Assessment District 89-1 (L&L) since 2019, following a request for qualifications and proposal. • Change Order No. 6 (Attachment 1) requests the final one-year term extension, a 7% increase in compensation for a total contract amount of $771,481 for fiscal year 2023/24. FISCAL IMPACT The total contract cost for fiscal year 2023/24 would be $771,481, which includes a 7% increase of $50,471 to the compensation amount. The annual cost is allocated between L&L (215-7004-60112) and Fire Station funds (101-2002-60112). These costs are currently included within fiscal year 2023/24 proposed operating budget. FY Terms Change Order FY Total Compensation Initial Contract 2019/20 $ 687,059 $ 687,059 Change Order No 1: 2019/20 $ 4 $ 687,055 Change Order No 2: 2020/21 $ 90,723 $ 596,342 Change Order No 3: 2020/21 $ 14,094 $ 610,436 Change Order No 4: 2021/22 $ 62,120 $ 672,556 Change Order No 5: 2022/23 $ 48,454 $ 721,010 Change Order No 6 2023/24 $ 50,471 $ 771,481 163 The L&L operates in a deficit and is annually subsidized by the General Fund. The current subsidy projected for the 2023/24 budget is $1,478,160. BACKGROUND/ANALYSIS The L&L provides landscape and lighting maintenance services citywide. This includes all public medians, parkways, and retention areas. These services are necessary for roadway safety, water retention, and visual aesthetics. On April 11, 2019, a request for qualifications and proposal was advertised to provide citywide landscape maintenance services for the L&L; four proposals were received; and the contract was awarded to PWLC 11, Inc. on May 21, 2019, based on their experience and qualifications. In February 2020, the City executed Change Order No. 1 to include additional maintenance areas, and removal of areas. In June 2020, the City executed Change Order No. 2 for a one-year term extension for the 2020/21 fiscal year, and a 15% compensation decrease due to the COVID-19 pandemic. In December 2020, the City executed Change Order No. 3 which included additional maintenance areas. In May 2021, the City executed Change Order No. 4 for a one-year term extension for the 2021/22 fiscal year, a 5% increase in compensation and additional service areas. In June 2022, the City executed Change Order No. 5 for a one-year term extension, a 7% increase in compensation and additional service areas. Change Order No. 6 proposes the fourth and final one-year term extension for the 2023/24 fiscal year, which includes a 7% increase in compensation of $50,471 due to increased labor, materials, and fuel costs. If proposed Change Order No 6 is approved, the total not to exceed contract amount would be $771,481. Based on the contractor's performance and response time to correct issues, staff recommends Council approval of Change Order No. 6. ALTERNATIVES Direct staff to prepare new bid documents and specifications to advertise the Citywide Landscape Maintenance Service Contract for 2023/24. Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. Contract Change Order No.6 164 ATTACHMENT 1 ta — GFM of�he ❑ESERT — Sheet 1 of 1 AGREEMENT: CITYWIDE LANDSCAPE MAINTENTANCE SERVICES, LANDSCAPE & LIGHTING DISTRICT 89-1 CONTRACTOR: PWLC II, INC. CHANGE ORDER NO. 6 PROJECT NO. 2018-30 Pursuant to the terms of the original Agreement for Contract Services, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Agreement. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Agreement. ******************************************************************************************************************* DESCRIPTION OF CHANGE 1. As provided on Section 1240 — Contract sum is amended as follows: the total contract amount of $721,010 is increased to $771,482 which includes a 7% contract increase of $50,471. 2. As provided in Section 2000, 2.0, contract terms; the City and Contractor agree to extend the term of the contract for the fourth and final one-year extension, commencing on July 1, 2023, through June 30, 2024. Previous Agreement Amount Through Change Order No. 5 $ 710,010 Add This Change Order $ 50,471 Revised Agreement Total $ 771,482 By reason of this change order the time of completion is adjusted as follows: -365- days added/deleted to contract time. The start date for these services shall be: 07/01/2023 ........................................................................................... Submitted By: Date: Approved By: Date: We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: Title: President Print Name: Paul Rasmussen Print Company: PWLC II, INC 165 166 CONSENT CALENDAR ITEM NO. 15 City of La Quinta CITY COUNCIL MEETING: ,tune 6, 2023 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED MAY 12 AND MAY 19, 2023 RECOMMENDATION Approve demand registers dated May 12 and May 19, 2023. EXECUTIVE SUMMARY — None FISCAL IMPACT Demand of Cash: City Successor Agency of RDA Housing Authority BACKGROUND/ANALYSIS $ 2,578,846.11 $ 18,749.77 $ 2,597,595.88 Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for May 12 and May 19, 2023. Warrants Issued: 210864-210932 210933-210996 Wire Transfers Payroll Tax Transfers Payroll Direct Deposit $ 1,047,201.36 $ 590,337.84 $ 660,700.09 $ 55,423.08 $ 243,933.51 $ 2,597,595.88 167 The most significant expenditures on the demand registers are: Vendor Account Name Amount Purpose Urban Habitat Construction $320,066.97 Citywide Landscape Renovation Progress Payment Chrisp Company Construction $265,002.50 Citywide Striping Refresh Progress Payment Madden Media Marketing & $141,517.18 April Media Services Tourism Promotions Interwest Consulting Plan Checks $119,514.15 Jan -Mar Plan Checks & Inspections Group, Inc. Services County of Riverside Professional $115,518.00 2022 Election Services Services Wire Transfers: Seventeen transfers totaled $660,700. Of this amount, $407,225 was to Landmark, and $167,322 was to CaIPERS. (See Attachment 2 for a complete listing). Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer's Report. Settle Coupon Transaction Issuer Type Par Value Date Rate YTM Purchase Four Points FCU CD $ 248,000 5/10/2023 4.550% 4.550% Purchase Vision Bank CD $ 248,000 5/12/2023 4.050% 4.050% Purchase Cy -Fair FCU CD $ 248,000 5/12/2023 4.500% 4.500% Purchase Bank Five Nine CD $ 248,000 5/12/2023 4.250% 4.250% Purchase Central Bank CD $ 248,000 5/12/2023 4.000% 4.000% Purchase Univest Bank & Trust CD $ 248,000 5/12/2023 4.350% 4.350% Purchase CIBC Bank USA CD $ 244,000 5/16/2023 4.350% 4.350% Purchase Southern Bank Poplar Bluff MO CD $ 248,000 5/17/2023 4.200% 4.200% Prepared by: Jesse Batres, Account Technician Approved by: Rosemary Hallick, Financial Services Analyst Attachments: 1. Demand Registers 2. Wire Transfers 168 ATTACHMENT 1 Demand Register City of La Quinta Packet: APPKT03469 - 05/12/2023 JB Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101-GENERAL FUND CENTRAL COMMUNICATIONS 210874 05/2023 - STVR HOTLINE Professional Services 101-6004-60103 594.00 PALMS TO PINES PRINTING 210905 05/01/23 - STAFF NAME BADGES (94) Promotional Items 101-3007-60134 736.02 CHARTER COMMUNICATIONS- 210875 04/24-05/23/23 - FS #93 CABLE (2415) Cable/Internet - Utilities 101-2002-61400 113.90 QUICK CRETE PRODUCTS CO... 210910 5/3/23 CONCRETE PING PONG/CORNHO.. Community Experiences 101-3003-60149 32,605.49 DECKARD TECHNOLOGIES, I... 210879 05/2023 - RENTALSCAPE Professional Services 101-1005-60103 3,750.00 EISENHOWER OCCUPATIONA... 210882 04/2023 - DOT PHYSICAL EXAMS Consultants/Employee Servic... 101-1004-60104 165.00 JOE A GONSALVES & SON 210892 05/2023 - LOBBYIST SERVICES Contract Services - Administr... 101-1002-60101 3,500.00 ULINE 210926 04/18/23 - STACKABLE BINS & HAND TR... Operating Supplies 101-7003-60420 565.80 ULINE 210926 04/24/23 - FOLDING TABLES Operating Supplies 101-7003-60420 1,203.45 ULINE 210926 5/2/23 - STAND UP DESKTOPS J.BATRES... Office Supplies 101-1006-60400 1,387.58 MADDEN MEDIA 210897 04/2023 - MEDIA SERVICES Marketing & Tourism Promot.. 101-3007-60461 141,517.18 IRC CORPORATION 210890 04/2023 - PRE EMPLOYMENT BACKGRO... Recruiting/Pre-Employment 101-1004-60129 279.45 EAGLE AERIAL SOLUTIONS 210881 5/2/23 - 48X48 PRINTS FROM 2023 ORT... Contingency for Operations 101-1002-60510 4,464.05 WELLNESS WORKS 210930 04/2023 - EAP SERVICES Consultants/Employee Servic... 101-1004-60104 391.60 VINTAGE ASSOCIATES 210929 05/05/23 -LQ PARK MAIN WATER LINE ... Maintenance/Services 101-3005-60691 4,995.00 ODP BUSINESS SOLUTIONS, L... 210903 04/05/23 - CALCULATOR AND PRINTING... Office Supplies 101-1006-60400 62.88 ODP BUSINESS SOLUTIONS, L... 210903 04/27/23 - DIVIDERS AND FILE LABELS Office Supplies 101-1006-60400 71.47 ODP BUSINESS SOLUTIONS, L... 210903 04/25/23 - RETURN PRINTING CALCULA... Office Supplies 101-1006-60400 -55.36 COUNTY OF RIVERSIDE 210877 2022 ELECTION SERVICES Election Deposit 101-0000-22835 2,233.00 COUNTY OF RIVERSIDE 210877 2022 ELECTION SERVICES Professional Services 101-1005-60103 113,285.00 PARTY TIME RENTALS 210906 4/29/23 CHAIRS/TABLES/TENTS RENTAL... Community Engagement 101-3007-60137 1,435.91 ROBERT HALF 210913 03/24/23 - TEMP AGENCY SERVICES T.S... Temporary Agency Services 101-6006-60125 1,095.64 ROBERT HALF 210913 04/28/23 - TEMP AGENCY SERVICES A.... Temporary Agency Services 101-6006-60125 1,575.00 ROBERT HALF 210913 05/05/23 - TEMP AGENCY SERVICES A.... Temporary Agency Services 101-6006-60125 1,575.00 DEPARTMENT OF JUSTICE 210880 03/2023 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 105.00 DEPARTMENT OF JUSTICE 210880 01/2023 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 35.00 DAIOHS FIRST CHOICE SERVI... 210878 04/07/23 - LOBBY COFFEE MACHINE SU... Citywide Supplies 101-1007-60403 713.47 MERCHANTS BUILDING MAI... 210900 04/04/23 - CH WEST WING DEEP DISINF... Janitorial 101-3008-60115 730.00 MERCHANTS BUILDING MAI... 210900 04/06/23 - CITY MANAGER'S OFFICE CIL Janitorial 101-3008-60115 195.00 MERCHANTS BUILDING MAI... 210900 04/06/23 - WC DEEP DISINFECTING CUE... Janitorial 101-3008-60115 1,299.20 MERCHANTS BUILDING MAI... 210900 04/2023 -JANITORIAL SERVICES Janitorial 101-3008-60115 14,416.77 MEDRANO, EFRAIN 210899 04/03/23 - WEED ABATEMENT # 23-0404 Lot Cleaning/Gravel Program 101-6004-60120 350.00 INTERWEST CONSULTING G... 210889 01/2023 - INSPECTION SERVICES Plan Checks 101-6003-60118 27,072.50 INTERWEST CONSULTING G... 210889 02/2023 - INSPECTION SERVICES & DEC/... Plan Checks 101-6003-60118 26,969.84 INTERWEST CONSULTING G... 210889 03/2023 - INSPECTIONS SERVICES Plan Checks 101-6003-60118 40,421.81 MACIAS NURSERY, INC. 210896 04/25/23 - PLANTS Materials/Supplies 101-3005-60431 1,305.00 COACHELLA VALLEY WATER D.. 210876 05/09/23 - WATER SERVICE Water - Utilities 101-2002-61200 119.24 COACHELLA VALLEY WATER D.. 210876 05/09/23 - WATER SERVICE Water -Community Park - Util.. 101-3005-61209 188.85 COACHELLA VALLEY WATER D.. 210876 05/09/23 - WATER SERVICE Water - Utilities 101-3008-61200 24.71 INTERWEST CONSULTING G... 210889 02/2023 - ONCALL BUILDING & SAFETY ... Plan Checks 101-6003-60118 7,206.25 PACIFIC WEST AIR CONDITIO... 210904 04/26/23 - CH HVAC DIAGNOSTICS CALL HVAC 101-3008-60667 1,521.00 INTERWEST CONSULTING G... 210889 01/2023 - ONCALL BUILDING & SAFETY ... Plan Checks 101-6003-60118 17,843.75 LOWE'S HOME IMPROVEME... 210895 03/14/23 - GARAGE CABINET Operating Supplies 101-3003-60420 463.87 LOWE'S HOME IMPROVEME... 210895 02/27/23 - GRAFFITI REMOVAL MATERI... Supplies -Graffiti and Vandali... 101-3005-60423 143.88 LOWE'S HOME IMPROVEME... 210895 03/14/23 - RETURN LUMBER Materials/Supplies 101-3005-60431 -476.20 LOWE'S HOME IMPROVEME... 210895 03/14/23 -LUMBER & NAILS Materials/Supplies 101-3005-60431 3,019.34 LOWE'S HOME IMPROVEME... 210895 02/27/23 - DRIVE ACCESSORY SET Tools/Equipment 101-3005-60432 23.75 LOWE'S HOME IMPROVEME... 210895 03/23/23 - WHEEL DOLLY Tools/Equipment 101-3005-60432 89.82 LOWE'S HOME IMPROVEME... 210895 03/21/23 - PAINT & PAINT THINNER Materials/Supplies 101-3008-60431 82.27 LOWE'S HOME IMPROVEME... 210895 03/21/23 - RECESSED DOWNLIGHTS FOR.. Materials/Supplies 101-3008-60431 423.42 LOWE'S HOME IMPROVEME... 210895 03/21/23 - RECESSED DOWNLIGHTS FOR.. Materials/Supplies 101-3008-60431 327.39 LOWE'S HOME IMPROVEME... 210895 03/02/23 - SPRAY PAINT Materials/Supplies 101-3008-60431 16.99 LOWE'S HOME IMPROVEME... 210895 03/09/23 - ELECTRICAL OUTLET FOR WC Materials/Supplies 101-3008-60431 7.36 5/24/2023 7:02:39 PM Page 1 of 6 169 Demand Register Packet: APPKT03469 - 05/12/2023 JB Vendor Name Payment Number Description (Item) Account Name Account Number Amount LOWE'S HOME IMPROVEME... 210895 02/28/23 - PRESSURE WATER HOSE & PL.. Tools/Equipment 101-3008-60432 174.57 LOWE'S HOME IMPROVEME... 210895 03/08/23 - SAW HORSE & CLAMPS Tools/Equipment 101-3008-60432 159.37 LOWE'S HOME IMPROVEME... 210895 03/20/23 - PAINTERS TAPE & SPRAY PAI... Operating Supplies 101-7003-60420 84.71 LOWE'S HOME IMPROVEME... 210895 03/01/23 - SUPPLIES Operating Supplies 101-7003-60420 79.56 LOWE'S HOME IMPROVEME... 210895 03/02/23 -TAPE MEASURE & LATH SCR... Operating Supplies 101-7003-60420 22.67 LOWE'S HOME IMPROVEME... 210895 03/14/23 - UTILITY HOOKS & BATTERIES Operating Supplies 101-7003-60420 111.39 LOWE'S HOME IMPROVEME... 210895 03/09/23 - DRILL BIT SET & SHOVEL Tools/Equipment 101-7003-60432 98.14 LOWE'S HOME IMPROVEME... 210895 02/27/23 - MAGNETIC PICK UP TOOL & ... Tools/Equipment 101-7003-60432 42.33 LOWE'S HOME IMPROVEME... 210895 03/01/23 - STEP LADDER Tools/Equipment 101-7003-60432 118.80 THE LINCOLN NATIONAL LIFE.. 210920 05/2023 - LIFE INSURANCE PREIMUIMS Life Insurance Pay 101-0000-20947 469.80 THE LINCOLN NATIONAL LIFE.. 210920 05/2023 - ADD'L LIFE PREIMUIMS Add'I Life Insurance Pay 101-0000-20948 425.48 SWANSTROM, STEPHANIE 210918 10/2022 & 11/2022 COLONIAL INSURA... AM Fidelity- Disability,Acc,Cn... 101-0000-20952 307.14 BLAND, ELMER ROBERT 210868 01/2023 - COLONIAL INSURANCE REFU... AM Fidelity- Disability,Acc,Cn... 101-0000-20952 135.66 GUNTERSON, KRISTOPHER 210888 05/08/23 - COLONIAL INSURANCE REFU... AM Fidelity- Disability,Acc,Cn... 101-0000-20952 202.74 THOMPSON, TERESA 210921 01/2023 COLONIAL INSURANCE REFUND AM Fidelity- Disability,Acc,Cn... 101-0000-20952 28.36 THE LINCOLN NATIONAL LIFE.. 210920 05/2023 - STD/LTD PREIMUIMS Disability Insurance Pay 101-0000-20955 3,255.01 MCGARREY, DEBORAH 210898 2022 ELECTION CANDIDATE DEPOSIT RE... Election Deposit 101-0000-22835 210.46 SYLK, ROBERT F. 210919 2022 ELECTION CANDIDATE DEPOSIT RE... Election Deposit 101-0000-22835 241.07 GRAY, RICHARD 210887 2022 ELECTION CANDIDATE DEPOSIT RE... Election Deposit 101-0000-22835 213.31 EVANS, LINDA 210883 2022 ELECTION CANDIDATE DEPOSIT RE... Election Deposit 101-0000-22835 213.31 PENA, JOHN 210907 2022 ELECTION CANDIDATE DEPOSIT RE... Election Deposit 101-0000-22835 241.77 JOHNSON, JOSEPH 210893 2022 ELECTION CANDIDATE DEPOSIT RE... Election Deposit 101-0000-22835 247.08 NATIONAL MORTGAGE AND ... 210901 05/02/23 - PERMIT REFUND WITHDRA... Building Permits 101-0000-42400 2,668.68 NATIONAL MORTGAGE AND ... 210901 05/02/23 - PERMIT REFUND WITHDRA... Plumbing Permits 101-0000-42401 385.18 NATIONAL MORTGAGE AND ... 210901 05/02/23 - PERMIT REFUND WITHDRA... Mechanical Permits 101-0000-42402 490.22 NATIONAL MORTGAGE AND ... 210901 05/02/23 - PERMIT REFUND WITHDRA... Electrical Permits 101-0000-42403 199.58 NATIONAL MORTGAGE AND ... 210901 05/02/23 - PERMIT REFUND WITHDRA... Grading Permits 101-0000-42408 128.85 NATIONAL MORTGAGE AND ... 210901 05/02/23 - PERMIT REFUND WITHDRA... Building Plan Check Fees 101-0000-42600 2,431.25 CAMARENA, REYNA 210872 FY 22/23 ANNUAL WELLNESS DOLLARS ... Annual Wellness Dollar Reim... 101-1004-50252 194.61 APWA 210866 05/16-05/18/23 - APWA TRAINING 1.M1... Travel & Training 101-7001-60320 479.00 FRONTIER COMMUNICATIO... 210884 04/26-05/25/23 - POLICE INTERNET Cable/Internet - Utilities 101-2001-61400 528.94 OCEAN SPRINGS TECH INC 210902 05/2023 - FB POOL CAT 5000 COMPUTE... Fritz Burns Pool Maintenance 101-3005-60184 240.00 OCEAN SPRINGS TECH INC 210902 05/2023 - FB POOL MONTHLY MAINTEN... Fritz Burns Pool Maintenance 101-3005-60184 5,460.00 QUINN COMPANY 210911 05/02/23 - CH GENERATOR BATTERY Machinery & Equipment 101-2002-80101 828.51 COACHELLA VALLEY WATER D.. 210876 05/09/23 - WATER SERVICE Water -Desert Pride - Utilities 101-3005-61206 96.55 G.H. POOL CONSTRUCTION 210886 04/28/23 - BUSINESS LICENSE REFUND L... Over Payments, AR Policy 101-0000-20330 50.00 BERST, MARY L 210867 04/25/23 - HOME OCCUPATION FEE RE... Over Payments, AR Policy 101-0000-20330 105.00 A KOOL POOL SERVICE INC 210864 04/25/23 - BUSINESS LICENSE REFUND L... Over Payments, AR Policy 101-0000-20330 60.00 LION ELECTRIC AND LIGHTIN... 210894 04/25/23 - BUSINESS LICENSE REFUND L... Over Payments, AR Policy 101-0000-20330 50.00 SARMIENTO, VALENTIN REYES 210915 04/28/23 - BUSINESS LICENSE REFUND L... Over Payments, AR Policy 101-0000-20330 50.00 QUINN COMPANY 210911 04/28/23 - CH GENERATOR MAINTENA... Machinery & Equipment 101-2002-80101 524.28 QUINN COMPANY 210911 04/28/23 - CH GENERATOR MAINTENA... Machinery & Equipment 101-2002-80101 524.28 QUINN COMPANY 210911 04/28/23 - FS #32 GENERATOR MAINTE... Machinery & Equipment 101-2002-80101 524.28 QUINN COMPANY 210911 04/28/23 - FS #93 GENERATOR MAINTE... Machinery & Equipment 101-2002-80101 524.28 QUINN COMPANY 210911 04/28/23 - YMCA GENERATOR MAINTE... Machinery & Equipment 101-2002-80101 524.28 Fund 101- GENERAL FUND Total: 486,336.84 Fund: 201- GAS TAX FUND TOPS' N BARRICADES INC 210922 04/18/23 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 401.51 TOPS' N BARRICADES INC 210922 04/24/23 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 143.99 TOPS' N BARRICADES INC 210922 04/27/23 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 197.93 TOPS' N BARRICADES INC 210922 04/27/23 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 441.09 TOPS' N BARRICADES INC 210922 04/29/23 - TRAFFIC CONTROL SIGN REN... Traffic Control Signs 201-7003-60429 400.00 JERNIGAN'S, INC 210891 04/03/23 - SAFETY BOOTS A.MONTENE... Safety Gear 201-7003-60427 222.93 QUINN COMPANY 210911 05/02/23 - WATER TRUCK RENTAL Equipment Rental 201-7003-61701 3,952.37 UNDERGROUND SERVICE AL... 210927 05/01/23 -DIG ALERT SERVICES Materials/Supplies 201-7003-60431 46.75 ZUMAR INDUSTRIES INC 210932 04/14/23 - STREET SIGNS Traffic Control Signs 201-7003-60429 447.99 LOWE'S HOME IMPROVEME... 210895 03/22/23 - HARDWARE (WASHERS & N... Materials/Supplies 201-7003-60431 106.37 Fund 201- GAS TAX FUND Total: 6,360.93 Fund: 202 - LIBRARY & MUSEUM FUND MERCHANTS BUILDINGMAI... 210900 04/2023- JANITORIAL SERVICES Janitorial 202-3004-60115 2,844.14 5/24/2023 7:02:39 PM Page 2 of 6 170 Demand Register Packet: APPKT03469 - 05/12/20231B Vendor Name Payment Number Description (Item) Account Name Account Number Amount MERCHANTS BUILDINGMAI... 210900 04/2023 -JANITORIAL SERVICES Janitorial 202-3006-60115 885.93 COACHELLA VALLEY WATER D.. 210876 05/09/23 - WATER SERVICE Water - Utilities 202-3006-61200 177.98 Fund 202 - LIBRARY & MUSEUM FUND Total: 3,908.05 Fund: 215 - LIGHTING & LANDSCAPING FUND TRI-STATE MATERIALS INC 210924 04/26/23 - LANDSCAPE ROCK FOR CALLE.. Materials/Supplies 215-7004-60431 8,663.74 SMITH PIPE & SUPPLY CO 210917 02/13/23 - IRRIGATION BUBBLERS Materials/Supplies 215-7004-60431 45.46 SMITH PIPE & SUPPLY CO 210917 04/21/23 - IRRIGATION PARTS Materials/Supplies 215-7004-60431 50.97 SMITH PIPE & SUPPLY CO 210917 04/24/23 - IRRIGATION DRAIN PIPE Materials/Supplies 215-7004-60431 957.65 SMITH PIPE & SUPPLY CO 210917 04/24/23 - RETURN IRRIGATION DRAIN P.. Materials/Supplies 215-7004-60431 -861.89 WHITE CAP CONSTRUCTION ... 210931 04/17/23 - DOW PROTECTION BOARD Materials/Supplies 215-7004-60431 96.35 WHITE CAP CONSTRUCTION ... 210931 04/20/23 - DOW PROTECTION BOARD Materials/Supplies 215-7004-60431 192.68 CALIFORNIA DESERT NURSER... 210870 05/01/23 - PLANTS Materials/Supplies 215-7004-60431 112.03 MACIAS NURSERY, INC. 210896 04/24/23 - PLANTS Materials/Supplies 215-7004-60431 2,039.06 MACIAS NURSERY, INC. 210896 04/25/23 - PLANTS Materials/Supplies 215-7004-60431 1,566.00 PWLC II, INC 210909 04/18-04/21/23 - PLANT REPLACEMENT... Maintenance/Services 215-7004-60691 5,776.00 PWLC II, INC 210909 04/17/23 - PLANT REMOVAL AT CALLE ... Maintenance/Services 215-7004-60691 1,520.00 PWLC II, INC 210909 04/25-04/26/23 - PLANT REPLACEMENT... Maintenance/Services 215-7004-60691 2,128.00 PWLC II, INC 210909 4/24-4/28/23 - PLANT REPLACEMENT AT.. Maintenance/Services 215-7004-60691 4,864.00 FRONTIER COMMUNICATIO... 210884 04/07-05/06/23 - PHONE SVC Electric - Utilities 215-7004-61116 142.45 FRONTIER COMMUNICATIO... 210884 04/10-05/09/23 - PHONE SVC Electric - Utilities 215-7004-61116 40.61 COACHELLA VALLEY WATER D.. 210876 05/09/23 - WATER SERVICE Water - Medians - Utilities 215-7004-61211 1,796.68 VINTAGE ASSOCIATES 210929 04/10/23 - PLANTS FOR CALLE NUESTRA Materials/Supplies 215-7004-60431 266.68 VINTAGE ASSOCIATES 210929 04/12/23 - PLANTS FOR CALLE NUESTRA Materials/Supplies 215-7004-60431 192.60 VINTAGE ASSOCIATES 210929 04/17/23 - PLANTS FOR CALLE NUESTRA Materials/Supplies 215-7004-60431 368.51 VINTAGE ASSOCIATES 210929 04/21/23 - PLANTS FOR CALLE NUESTRA Materials/Supplies 215-7004-60431 2,181.94 VINTAGE ASSOCIATES 210929 04/24/23 - PLANTS FOR CALLE NUESTRA Materials/Supplies 215-7004-60431 1,454.63 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 33,594.15 Fund: 221- AB 939 - CALRECYCLE FUND ALPHA MEDIA LLC 210865 04/2023 - RECYCLING RADIO ADS 93.7 K... AB 939 Recycling Solutions 221-0000-60127 1,426.17 ALPHA MEDIA LLC 210865 04/2023 - RECYCLING RADIO ADS MIX 1... AB 939 Recycling Solutions 221-0000-60127 1,427.54 Fund 221- AB 939 - CALRECYCLE FUND Total: 2,853.71 Fund: 241- HOUSING AUTHORITY CAHA, BECKY 210869 04/2023 - HOUSING CONSULTANT SERV... Professional Services 241-9101-60103 5,050.00 Fund 241- HOUSING AUTHORITY Total: 5,050.00 Fund: 250 - TRANSPORTATION DIF FUND NATIONAL MORTGAGE AND ... 210901 05/02/23 - PERMIT REFUND WITHDRA... Developer Fees 250-0000-43200 4,009.00 Fund 250 - TRANSPORTATION DIF FUND Total: 4,009.00 Fund: 251- PARKS & REC DIF FUND NATIONAL MORTGAGE AND ... 210901 05/02/23 - PERMIT REFUND WITHDRA... Developer Fees 251-0000-43200 2,106.00 Fund 251- PARKS & REC DIF FUND Total: 2,106.00 Fund: 252 - CIVIC CENTER DIF FUND NATIONAL MORTGAGE AND ... 210901 05/02/23 - PERMIT REFUND WITHDRA... Developer Fees 252-0000-43200 1,230.00 Fund 252 - CIVIC CENTER DIF FUND Total: 1,230.00 Fund: 253 - LIBRARY DEVELOPMENT DIF NATIONAL MORTGAGE AND ... 210901 05/02/23 - PERMIT REFUND WITHDRA... Developer Fees 253-0000-43200 397.00 Fund 253 - LIBRARY DEVELOPMENT DIF Total: 397.00 Fund: 254 - COMMUNITY & CULTURAL CENTERS DIF NATIONAL MORTGAGE AND ... 210901 05/02/23 - PERMIT REFUND WITHDRA... Developer Fees 254-0000-43200 956.00 Fund 254 - COMMUNITY & CULTURAL CENTERS DIF Total: 956.00 Fund: 257 - FIRE PROTECTION DIF NATIONAL MORTGAGE AND ... 210901 05/02/23 - PERMIT REFUND WITHDRA... Developer Fees 257-0000-43200 369.00 Fund 257 - FIRE PROTECTION DIF Total: 369.00 Fund: 259 - MAINTENANCE FACILITIES DIF FUND NATIONAL MORTGAGE AND ... 210901 05/02/23 - PERMIT REFUND WITHDRA... Developer Fees 259-0000-43200 313.00 Fund 259 - MAINTENANCE FACILITIES DIF FUND Total: 313.00 Fund: 401- CAPITAL IMPROVEMENT PROGRAMS URBAN HABITAT 210928 03/2023 - LQ LANDSCAPE RENOVATION ... Retention Payable 401-0000-20600 -16,845.63 Page 3 of 6 5/24/2023 7:02:39 PM 171 Demand Register Packet: APPKT03469 - 05/12/2023 JB Vendor Name Payment Number Description (Item) Account Name Account Number Amount URBAN HABITAT 210928 03/2023 - LQ LANDSCAPE RENOVATION ... Construction 401-0000-60188 336,912.60 Fund 401- CAPITAL IMPROVEMENT PROGRAMS Total: 320,066.97 Fund: 501- FACILITY & FLEET REPLACEMENT ULINE 210926 ULINE 210926 TOWER ENERGY GROUP 210923 S&D CARWASH MANAGEME... 210914 LOWE'S HOME IMPROVEME... 210895 FUELMAN 210885 POWERPLAN BF 210908 Fund: 502 - INFORMATION TECHNOLOGY CHARTER COMMUNICATIONS- 210875 TYLER TECHNOLOGIES 210925 CHARTER COMMUNICATIONS- 210875 RINCON CONSULTANTS, INC. 210912 RINCON CONSULTANTS, INC. 210912 CDW GOVERNMENT INC 210873 FRONTIER COMMUNICATIO... 210884 FRONTIER COMMUNICATIO... 210884 Fund: 503 - PARK EQUIP & FACILITY FUND SHADE STRUCTURES, INC 210916 Fund: 504 - INSURANCE FUND CALIFORNIA JOINT POWERS ... 210871 04/20/23 - FURNITURE FOR SRR BUILDI... Furniture 501-0000-71020 04/20/23 - FURNITURE FOR SRR BUILDI... Furniture 501-0000-71020 04/1-04/15/23 - FUEL Fuel& Oil 501-0000-60674 04/2023 - CAR WASH MEMBERSHIP Vehicle Repair & Maintenan... 501-0000-60676 03/14/23 - STEEL CHAINS & BUNGEE CO... Parts, Accessories, and Upfits 501-0000-60675 04/2023 - FUEL Fuel & Oil 501-0000-60674 04/25/23 - BACKHOE MACHINERY REPA... Vehicle Repair & Maintenan... 501-0000-60676 Fund 501- FACILITY & FLEET REPLACEMENT Total 04/20-05/19/23 - WC CABLE (1909) Cable/Internet - Utilities 502-0000-61400 04/2023 - SOFTWARE SERVICES Software Implementation/E... 502-0000-71049 04/24-05/23/23 - WC CABLE (4601) Cable/Internet - Utilities 502-0000-61400 03/2023 - GEOGRAPHIC INFORMATION ... Software Implementation/E... 502-0000-71049 04/2023 - GEOGRAPHIC INFORMATION ... Software Implementation/E... 502-0000-71049 04/29/23 - CISCO MERAKI LICENSE FOR... Software Licenses 502-0000-60301 04/25-05/24/23 - CH INTERNET Cable/Internet - Utilities 502-0000-61400 04/27-05/26/23 - BLACKHAWK/LQ PARK... Cable/Internet - Utilities 502-0000-61400 Fund 502 - INFORMATION TECHNOLOGY Total 4,700.45 7,938.75 3,015.98 819.59 141.23 899.85 9,501.28 27,017.13 11.59 4,255.00 289.63 11,250.50 9,058.00 323.23 100.09 95.09 25,383.13 3/31/23 MONTICELLO PARK SWING SET ... Parks 503-0000-71060 62,208.92 Fund 503 - PARK EQUIP & FACILITY FUND Total: 62,208.92 03/8-07/01/23 - EARTHQUAKE INSURA... Earthquake Insurance 504-1010-60447 65,041.53 Fund 504 - INSURANCE FUND Total: 65,041.53 Grand Total: 1,047,201.36 5/24/2023 7:02:39 PM 172 Page 4 of 6 Demand Register Packet: APPKT03469 - 05/12/2023 JB Fund Summary Fund 101-GENERAL FUND 201- GAS TAX FUND 202 - LIBRARY & MUSEUM FUND 215 - LIGHTING & LANDSCAPING FUND 221- AB 939 - CALRECYCLE FUND 241- HOUSING AUTHORITY 250 - TRANSPORTATION DIF FUND 251- PARKS & REC DIF FUND 252 - CIVIC CENTER DIF FUND 253 - LIBRARY DEVELOPMENT DIF 254 - COMMUNITY & CULTURAL CENTERS DIF 257 - FIRE PROTECTION DIF 259 - MAINTENANCE FACILITIES DIF FUND 401- CAPITAL IMPROVEMENT PROGRAMS 501- FACILITY & FLEET REPLACEMENT 502 - INFORMATION TECHNOLOGY 503 - PARK EQUIP & FACILITY FUND 504 - INSURANCE FUND Account Number 101-0000-20330 101-0000-20947 101-0000-20948 101-0000-20952 101-0000-20955 101-0000-22835 101-0000-42400 101-0000-42401 101-0000-42402 101-0000-42403 101-0000-42408 101-0000-42600 101-1002-60101 101-1002-60510 101-1004-50252 101-1004-60104 101-1004-60129 101-1005-60103 101-1006-60400 101-1007-60403 101-2001-60174 101-2001-61400 101-2002-61200 101-2002-61400 101-2002-80101 101-3003-60149 101-3003-60420 101-3005-60184 101-3005-60423 101-3005-60431 101-3005-60432 101-3005-60691 101-3005-61206 101-3005-61209 101-3007-60134 101-3007-60137 101-3007-60461 Grand Total: Account Summary Account Name Over Payments, AR Policy Life Insurance Pay Add'I Life Insurance Pay AM Fidelity- Disability,Ac.. Disability Insurance Pay Election Deposit Building Permits Plumbing Permits Mechanical Permits Electrical Permits Grading Permits Building Plan Check Fees Contract Services - Admi... Contingency for Operati... Annual Wellness Dollar ... Consultants/Employee 5... Recruiting/Pre-Employm... Professional Services Office Supplies Citywide Supplies Blood/Alcohol Testing Cable/Internet - Utilities Water - Utilities Cable/Internet - Utilities Machinery & Equipment Community Experiences Operating Supplies Fritz Burns Pool Mainten... Supplies -Graffiti and Va... Materials/Supplies Tools/Equipment Maintenance/Services Water -Desert Pride - Util.. Water -Community Park ... Promotional Items Community Engagement Marketing & Tourism Pr... Expense Amount 486,336.84 6,360.93 3,908.05 33,594.15 2,853.71 5,050.00 4,009.00 2,106.00 1,230.00 397.00 956.00 369.00 313.00 320,066.97 27,017.13 25,383.13 62,208.92 65,041.53 1,047,201.36 Expense Amount 315.00 469.80 425.48 673.90 3,255.01 3,600.00 2,668.68 385.18 490.22 199.58 128.85 2,431.25 3,500.00 4,464.05 194.61 556.60 279.45 117,035.00 1,466.57 713.47 140.00 528.94 119.24 113.90 3,449.91 32,605.49 463.87 5,700.00 143.88 3,848.14 113.57 4,995.00 96.55 188.85 736.02 1,435.91 141,517.18 5/24/2023 7:02:39 PM 173 Page 5 of 6 Demand Register Packet: APPKT03469 - 05/12/2023 JB Account Summary Account Number Account Name Expense Amount 101-3008-60115 Janitorial 16,640.97 101-3008-60431 Materials/Supplies 857.43 101-3008-60432 Tools/Equipment 333.94 101-3008-60667 HVAC 1,521.00 101-3008-61200 Water - Utilities 24.71 101-6003-60118 Plan Checks 119,514.15 101-6004-60103 Professional Services 594.00 101-6004-60120 Lot Cleaning/Gravel Prog.., 350.00 101-6006-60125 Temporary Agency Servi... 4,245.64 101-7001-60320 Travel & Training 479.00 101-7003-60420 Operating Supplies 2,067.58 101-7003-60432 Tools/Equipment 259.27 201-7003-60427 Safety Gear 222.93 201-7003-60429 Traffic Control Signs 2,032.51 201-7003-60431 Materials/Supplies 153.12 201-7003-61701 Equipment Rental 3,952.37 202-3004-60115 Janitorial 2,844.14 202-3006-60115 Janitorial 885.93 202-3006-61200 Water - Utilities 177.98 215-7004-60431 Materials/Supplies 17,326.41 215-7004-60691 Maintenance/Services 14,288.00 215-7004-61116 Electric - Utilities 183.06 215-7004-61211 Water - Medians - Utiliti... 1,796.68 221-0000-60127 AB 939 Recycling Solutio... 2,853.71 241-9101-60103 Professional Services 5,050.00 250-0000-43200 Developer Fees 4,009.00 251-0000-43200 Developer Fees 2,106.00 252-0000-43200 Developer Fees 1,230.00 253-0000-43200 Developer Fees 397.00 254-0000-43200 Developer Fees 956.00 257-0000-43200 Developer Fees 369.00 259-0000-43200 Developer Fees 313.00 401-0000-20600 Retention Payable -16,845.63 401-0000-60188 Construction 336,912.60 501-0000-60674 Fuel & Oil 3,915.83 501-0000-60675 Parts, Accessories, and ... 141.23 501-0000-60676 Vehicle Repair & Maint... 10,320.87 501-0000-71020 Furniture 12,639.20 502-0000-60301 Software Licenses 323.23 502-0000-61400 Cable/Internet - Utilities 496.40 502-0000-71049 Software Implementatio... 24,563.50 503-0000-71060 Parks 62,208.92 504-1010-60447 Earthquake Insurance 65,041.53 Grand Total: 1,047,201.36 Project Account Summary Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 614,608.47 201603CT Construction Expense La Quinta Landscape Renovation 336,912.60 201603RP Retention Payable La Quinta Landscape Renovation -16,845.63 201804E Landscape & Lighting Median Islan... Landscape & Lighting Median Islz 31,167.89 201806E SilverRock Event Modular Building... SilverRock Event Space Modular 1 12,639.20 202220E Monticello Park Shade Structure Monticello Park Shade Structure 62,208.92 BDAYE City Picnic & Birthday Celebration ... City Picnic & Birthday Celebratior 1,435.91 CORONANR Corona Non Reimbursable Corona Virus Emergency Respon: 730.00 STVRE Short Term Vacation Rental Expen... Short Term Vacation Rental Tracl 4,344.00 Grand Total: 1,047,201.36 *Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 5/24/2023 7:02:39 PM 174 Page 6 of 6 Demand Register City of La Quinta Packet: APPKT03475 - 05/19/2023 JB Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101-GENERAL FUND UNITED WAY OF THE DESERT 210988 CONTRIBUTION United Way Deductions 101-0000-20981 37.00 CHARTER COMMUNICATIONS- 210942 04/29-05/28/23 - FS #32 INTERNET (649... Telephone - Utilities 101-2002-61300 99.99 VINTAGE E & S INC 210993 01/06/23 - CH OFFICE LIGHTING SERVICE.. Maintenance/Services 101-3008-60691 506.49 VINTAGE E & S INC 210993 05/05/23 - CH LIGHTING SERVICE CALL Maintenance/Services 101-3008-60691 706.08 VINTAGE E & S INC 210993 4/21-5/3/23 - OLD TOWN TESLA CHARG... Maintenance/Services 101-3008-60691 1,808.56 LIFE LINE SCREENING HOLDI... 210960 5/9/23 - LIFELINE SCREENING VOUCHER... Consultants/Employee Servic... 101-1004-60104 4,440.00 THE LOCK SHOP, INC 210983 04/28/23 - CMP RESTROOM LOCK MAIN... Maintenance/Services 101-3008-60691 140.00 LOGIC COMPENSATION GRO... 210962 05/08/23 - RECLASS CITY JOB DESCRIPTI... Professional Services 101-1004-60103 4,843.75 VALLEY LOCK & SAFE 210990 5/3/23 - SRR BLDG KEYS (28) Materials/Supplies 101-3008-60431 89.83 CALIFORNIA ASSOC OF PUBLIC 210940 05/15/23 - CAPIO MEMEBERSHIP RENE... Membership Dues 101-3007-60351 275.00 BANK OF THE WEST 210935 SRR TABLES -SALES TAX Sales Taxes Payable 101-0000-20304 -994.00 URBANA PRESERVATION & P... 210989 3/28-4/6/23 HISTORIC RESOURCE SURV... Professional Services 101-6002-60103 6,390.00 MATRIX CONSULTING GROUP 210963 05/04/23 - LQ/PALM DESERT POLICE FE... Professional Services 101-2001-60103 2,667.00 WILLIAMS, BILLEE 210995 05/11/23 - PILATES CLASS Instructors 101-3002-60107 189.00 SHIRY, TERESA 210979 05/11/23 - BALLROOM BEGINNING CLA... Instructors 101-3002-60107 43.75 SHIRY, TERESA 210979 05/11/23 - BALLROOM BEG DI CLASSES Instructors 101-3002-60107 52.50 HEWETT, ATSUKO YAMANE 210954 05/11/23 -TAI CHI YANG CLASS Instructors 101-3002-60107 113.40 HEWETT, ATSUKO YAMANE 210954 05/11/23 -TAI CHI YANG DI CLASSES Instructors 101-3002-60107 16.80 JENSEN, SHARLA W 210958 05/11/23 - PERSONAL TRAINING SESSIO... Instructors 101-3002-60107 444.00 NOVAK, JAN 210970 05/11/23 - PICKLEBALL 101 BEGINNER Instructors 101-3002-60107 448.00 PARTY PALS 210974 04/29/23 - PARTY PALS ACTIVITIES FOR ... Community Experiences 101-3003-60149 7,350.00 NI GOVERNMENT SERVICES I... 210969 04/2023 - SATELLITE PHONES Mobile/Cell Phones/Satellites 101-2002-61304 87.35 THE PRINTING PLACE 210984 04/30/23 - RESIDENT CARD APPLICATIO... Operating Supplies 101-3002-60420 230.59 ANSAFONE CONTACT CENTE... 210933 04/10-05/07/23 - PM 10 ANSWERING 5... PM 10 - Dust Control 101-7006-60146 137.15 XPRESS GRAPHICS 210996 03/17/23 - STVR ANNUAL FESTIVALS PO... Printing 101-1005-60410 7,145.47 XPRESS GRAPHICS 210996 04/27/23 - STAFF CHART POSTERS (2) Printing 101-1006-60410 111.90 VAN DERMYDEN MAKUS LA... 210991 04/22/23 - WORKPLACE CLIMATE ASSES... Professional Services 101-1004-60103 2,944.00 LH PRODUCTIONS 210959 05/06/23 - L.A.VATION CONCERT AV SE... Community Experiences 101-3003-60149 8,117.00 LH PRODUCTIONS 210959 04/29/23 - CITY BDAY EVENT AV SERVIC... Community Experiences 101-3003-60149 2,211.44 STAPLES ADVANTAGE 210981 04/22/23 - OFFICE CHAIRS Operating Supplies 101-3002-60420 456.71 STAPLES ADVANTAGE 210981 04/22/23 - OFFICE CHAIR FOR E.ARVIZU Operating Supplies 101-3002-60420 152.23 STAPLES ADVANTAGE 210981 05/03/23 - COATED PAPER Office Supplies 101-7001-60400 107.00 STAPLES ADVANTAGE 210981 05/04/23 - SHARPIE GEL PENS Office Supplies 101-7001-60400 32.82 SOUTH COAST AIR QUALITY ... 210980 07/2022-06/2023 - CH AQMD FEE Annual Permits/Inspections 101-3008-60196 153.23 SOUTH COAST AIR QUALITY ... 210980 07/2022-06/2023 - WC AQMD FEE Annual Permits/Inspections 101-3008-60196 153.23 BRUDVIK 210939 05/10/23 - SRR PARK LIGHTING FIXTURE... Maintenance/Services 101-3005-60691 1,068.00 HIGH TECH IRRIGATION INC 210955 04/28/23 - SHOVEL Tools/Equipment 101-7003-60432 79.27 STERICYCLE, INC 210982 03/31/23 - POLICE SHRED LQ Police Volunteers 101-2001-60109 19.25 FEDEX 210947 04/21/23 - OVERNIGHT MAIL Postage 101-1007-60470 11.62 FEDEX 210947 05/04/23 - OVERNIGHT MAIL Postage 101-1007-60470 14.49 FEDEX 210947 05/01/23 - OVERNIGHT MAIL Postage 101-1007-60470 23.08 VERIZON WIRELESS 210992 03/26-04/25/23 - LQPD CELL (6852) Telephone - Utilities 101-2001-61300 887.73 BANK OF THE WEST 210935 4/10/23 PROMO ITEMS FOR CITY BDAY ... Sales Taxes Payable 101-0000-20304 -335.48 BANK OF THE WEST 210935 04/19/23 - STAND UP DESKTOP D.BATU... Office Supplies 101-1006-60400 1,022.25 BANK OF THE WEST 210935 04/19/23 - STAND UP DESKTOP V.ORTE... Office Supplies 101-1006-60400 973.31 BANK OF THE WEST 210935 04/20/23 - NEIGHBORHOOD WATCH M... LQ Police Volunteers 101-2001-60109 61.11 BANK OF THE WEST 210935 04/04/23 - GIVE AWAYS FOR CITY BDAY ... Volunteers - Fire 101-2002-60110 404.49 BANK OF THE WEST 210935 04/21/23 - FOOD VENDOR PERMIT FOR ... Community Experiences 101-3003-60149 203.72 BANK OF THE WEST 210935 04/12/23 - PROMO SHIRTS FOR CITY BD... Promotional Items 101-3007-60134 784.59 BANK OF THE WEST 210935 04/12/23 - PROMO STICKERS FOR CITY ... Promotional Items 101-3007-60134 227.29 BANK OF THE WEST 210935 04/24/23 - BALLOONS FOR CITY BDAY E... Promotional Items 101-3007-60134 854.00 BANK OF THE WEST 210935 04/10/23 - PENS (1000) Promotional Items 101-3007-60134 1,378.12 BANK OF THE WEST 210935 04/10/23 - PROMO ITEMS FOR CITY BD... Promotional Items 101-3007-60134 4,206.81 5/24/2023 6:59:46 PM Page 1 of 7 175 Demand Register Packet: APPKT03475 - 05/19/2023 JB Vendor Name Payment Number Description (Item) Account Name Account Number Amount BANK OF THE WEST 210935 05/01/23 - APWA LUNCH MEETING Travel & Training 101-7001-60320 210.00 BANK OF THE WEST 210935 04/05/23 - PSCS TRAINING A.CABRERA Travel & Training 101-7006-60320 1,014.30 BANK OF THE WEST 210935 04/10/23 - WELLNESS SURVEY Subscriptions & Publications 101-1004-60352 99.00 BANK OF THE WEST 210935 04/18/23 - BIKE SEATS FOR CITY BIKE P... Operating Supplies 101-1004-60420 49.27 BANK OF THE WEST 210935 2023 GASB UPDATE C.MARTINEZ Travel & Training 101-1006-60320 95.00 BANK OF THE WEST 210935 2023 GASB UPDATE V.ORTEGA Travel & Training 101-1006-60320 95.00 BANK OF THE WEST 210935 2023 GASB UPDATE K.BLONDELL Travel & Training 101-1006-60320 95.00 BANK OF THE WEST 210935 04/25/23 - DISPOSABLE FORKS Office Supplies 101-1006-60400 13.04 BANK OF THE WEST 210935 04/18/23 - PRINTING CALCULATOR J.DE... Office Supplies 101-1006-60400 48.88 BANK OF THE WEST 210935 04/11/22 - ANTIFREEZE FOR FS #32 ATV Fire Station 101-2002-60670 45.69 BANK OF THE WEST 210935 04/17/23 - FOLDING TABLE STORAGE Operating Supplies 101-3002-60420 345.52 BANK OF THE WEST 210935 04/17/23 - RETURN FOLDING TABLE ST... Operating Supplies 101-3002-60420 -345.52 BANK OF THE WEST 210935 4/21/23 - DISPOSABLE GLOVES/PLAYING.. Operating Supplies 101-3002-60420 336.04 BANK OF THE WEST 210935 04/18/23 - WASTE CONTAINERS FOR EV... Community Experiences 101-3003-60149 1,287.60 BANK OF THE WEST 210935 04/19/23 - PARTY FAVORS FOR CITY BD... Community Experiences 101-3003-60149 56.49 BANK OF THE WEST 210935 05/2023 - APPLE MUSIC/STORAGE Membership Dues 101-3007-60351 22.95 BANK OF THE WEST 210935 04/2023 - MAILCHIMP Membership Dues 101-3007-60351 193.00 BANK OF THE WEST 210935 03/29/23 - EXERCISE EQUIPMENT MATS... Materials/Supplies 101-3008-60431 212.91 BANK OF THE WEST 210935 04/18/23 - MOTION SENSOR SECURITY V.. Materials/Supplies 101-3008-60431 75.57 BANK OF THE WEST 210935 04/04/23 - OFFICE CHAIR Office Supplies 101-3008-60481 380.61 BANK OF THE WEST 210935 04/2023 - DESERT SUN Subscriptions & Publications 101-6001-60352 11.98 BANK OF THE WEST 210935 04/03/23 - OFFICE SUPPLIES Office Supplies 101-6001-60400 130.91 BANK OF THE WEST 210935 04/07/23 - OFFICE SUPPLIES Office Supplies 101-6001-60400 35.82 BANK OF THE WEST 210935 03/29/23 - PC ACADEMY PARKING Travel & Training 101-6002-60320 36.00 BANK OF THE WEST 210935 04/05/23 - NOTEBOOKS FOR CITY BDAY ... Sales Taxes Payable 101-0000-20304 -419.30 BANK OF THE WEST 210935 04/27/23 - MARKETING LUNCHEON ME... Travel & Training 101-1002-60320 617.79 BANK OF THE WEST 210935 04/19/23 - DRINKS FOR OFFICE STOCK Office Supplies 101-1002-60400 32.89 BANK OF THE WEST 210935 04/05/23 - CHAIRS/TABLES RENTAL DEP ... Community Experiences 101-3003-60149 3,500.00 BANK OF THE WEST 210935 04/05/23 - NOTEBOOKS FOR CITY BDAY ... Promotional Items 101-3007-60134 5,211.30 BANK OF THE WEST 210935 04/04/23 - TOTE BAGS FOR CITY BDAY E... Promotional Items 101-3007-60134 4,991.63 BANK OF THE WEST 210935 04/25/23 - WATER FOR CITY BDAY EVENT Community Experiences 101-3003-60149 128.90 BANK OF THE WEST 210935 04/25/23 - WATER FOR CITY BDAY EVENT Community Experiences 101-3003-60149 128.90 BANK OF THE WEST 210935 05/21/23 - FIRE GALA DINNER D.MCGA... Travel & Training 101-1001-60320 161.90 BANK OF THE WEST 210935 05/12/23 - PALM DESERT STATE OF THE... Travel & Training 101-1001-60320 40.00 BANK OF THE WEST 210935 5/21/23 - FIRE GALA DINNER S.SANCHEZ Travel & Training 101-1001-60320 161.90 BANK OF THE WEST 210935 04/18/23 - COUNCIL MEETING SNACKS Travel & Training 101-1001-60320 54.80 BANK OF THE WEST 210935 04/03/23 - COUNCIL MEETING SNACKS Travel & Training 101-1001-60320 18.47 BANK OF THE WEST 210935 04/17/23 - BIASC LUNCHEON S.SANCHEZ Travel & Training 101-1001-60320 65.00 BANK OF THE WEST 210935 4/12-4/14/23 LEAGUE OF CITIES SUMMI... Travel & Training 101-1001-60320 567.54 BANK OF THE WEST 210935 04/12/23 - OPHELIA PRO LUNCHEON C... Travel & Training 101-1001-60320 380.00 BANK OF THE WEST 210935 04/04/23 - COUNCIL MEETING DINNER Travel & Training 101-1001-60320 190.53 BANK OF THE WEST 210935 4/05/23 - INDIAN WELLS STATE OF THE ... Travel & Training 101-1001-60320 59.00 BANK OF THE WEST 210935 04/11/23 - BUSINESS LEADERS' BREAKF... Travel & Training 101-1001-60320 45.00 BANK OF THE WEST 210935 05/3-05/4/23 - ENERGY SUMMIT FLIGHT.. Travel & Training 101-1001-60320 98.90 BANK OF THE WEST 210935 05/3-05/4/23 - ENERGY SUMMIT FLIGHT.. Travel & Training 101-1001-60320 228.90 BANK OF THE WEST 210935 05/3-05/4/23 - ENERGY SUMMIT FLIGHT.. Travel & Training 101-1001-60320 98.90 BANK OF THE WEST 210935 05/3-05/4/23 - ENERGY SUMMIT FLIGHT.. Travel & Training 101-1001-60320 228.90 BANK OF THE WEST 210935 04/18/23 - PROCLAMATION FRAMES Operating Supplies 101-1001-60420 108.73 BANK OF THE WEST 210935 05/04/23 - VGPS GOLF SPONSORSHIP Sponsorships/Advertising 101-3007-60450 900.00 BANK OF THE WEST 210935 03/03/23- CANCEL AMAZON PRIME M... Materials/Supplies 101-3008-60431 -16.30 BANK OF THE WEST 210935 03/03/23 - AMAZON PRIME MEMBERSH... Materials/Supplies 101-3008-60431 16.30 BANK OF THE WEST 210935 04/20/23 - DRIP PANS Operating Supplies 101-7003-60420 332.45 BANK OF THE WEST 210935 04/11/23 - HEAVY DUTY TARP Operating Supplies 101-7003-60420 462.70 BANK OF THE WEST 210935 04/06/23 - DANTE SOUNDCARDS Operating Supplies 101-1005-60420 99.98 THE LOCK SHOP, INC 210983 04/25/23 - FB POOL LOCK MAINTENANCE Materials/Supplies 101-3008-60431 8.08 FIRST CHOICE A/C & HEATING.. 210948 04/28/23 - CH HVAC CONTACTOR REPL... HVAC 101-3008-60667 382.00 COACHELLA VALLEY WATER D.. 210944 05/11/23 - WATER SERVICE Water - Utilities 101-2002-61200 381.83 COACHELLA VALLEY WATER D.. 210944 05/11/23 - WATER SERVICE Water -Fritz Burns Park - Utili... 101-3005-61204 202.93 COACHELLA VALLEY WATER D.. 210944 05/11/23 - WATER SERVICE Water -Seasons Park - Utilities 101-3005-61208 27.05 PACIFIC WEST AIR CONDITIO... 210973 05/01/23 - CH WATER TREATMENT HVAC 101-3008-60667 125.00 5/24/2023 6:59:46 PM Page 2 of 7 176 Demand Register Packet: APPKT03475 - 05/19/2023 JB Vendor Name Payment Number Description (Item) Account Name Account Number FLOCK SAFETY 210949 7/1/23-4/18/24 AUTOMATED LICENSE R... Prepaid Expense 101-0000-13600 FLOCK SAFETY 210949 4/19-6/30/23 -AUTOMATED LICENSE R... Public Safety Camera System... 101-2001-60692 FLOCK SAFETY 210949 04/19/23 - IMPLEMENTATION COST Public Safety Camera System... 101-2001-60692 RIVERSIDE ASSESSOR 210978 03/2023 - RECORDING FEES AUSTIN RES... CECIA Permit Fee 101-0000-20311 DEPARTMENT OF CONSERVA... 210946 04/01-06/30/22 - SEISMIC HAZARD MA... SMIP Fees Payable 101-0000-20308 DEPARTMENT OF CONSERVA... 210946 04/01-06/30/22 - SEISMIC HAZARD MAP... SMIP Fees 101-0000-42610 GAMEZ, CHRISTINA 210953 FY 22/23 ANNUAL WELLNESS DOLLARS ... Annual Wellness Dollar Reim... 101-1004-50252 TRIPLETT, ALCADIA 210987 FY 22/23 ANNUAL WELLNESS DOLLARS ... Annual Wellness Dollar Reim... 101-1004-50252 BATRES, JESSE 210938 FY 22/23 ANNUAL WELLNESS DOLLARS ... Annual Wellness Dollar Reim... 101-1004-50252 ARMENDARIZ, DERRICK 210934 FY22/23 ANNUAL WELLNESS DOLLARS ... Annual Wellness Dollar Reim... 101-1004-50252 OLD TOWN ARTISAN STUDIOS 210972 FY 22/23 OLD TOWN ARTISAN STUDIOS ... Contract Services 101-3001-60101 CASTRO, DANNY 210941 5/4/23 SCAG CONFERENCE PARKING FEE.. Travel & Training 101-6001-60320 FLORES, CHERI 210951 5/4/23 SCAG CONFERENCE PARKING FEE.. Travel & Training 101-6001-60320 FLORES, CARLOS 210950 03/29-03/31/23 - TRAVEL EXPENSE REI... Travel & Training 101-6002-60320 FRONTIER COMMUNICATIO... 210952 03/2023 & 05/2023 - LQ PARK PHONE Telephone - Utilities 101-3005-61300 FRONTIER COMMUNICATIO... 210952 04/28-05/27/23 - SPORTS COMPLEX PH... Telephone - Utilities 101-3005-61300 QUINN COMPANY 210977 05/04/23 - FS #32 GENERATOR BATTERI... Machinery & Equipment 101-2002-80101 QUINN COMPANY 210977 04/28/23 - WC GENERATOR MAINTENA... Machinery & Equipment 101-2002-80101 Fund 101- GENERAL FUND Total: Fund: 201- GAS TAX FUND TOPS' N BARRICADES INC 210986 05/08/23 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 Fund 201- GAS TAX FUND Total: Fund: 202 - LIBRARY & MUSEUM FUND VINTAGE E & S INC 210993 03/07/23 - LIBRARY LIGHTING SERVICE ... Maintenance/Services 202-3004-60691 MOTION PICTURE LICENSING... 210966 07/2023-06/2024 - MPLC LICENSE Prepaid Expense 202-0000-13600 MERCHANTS BUILDING MAI... 210964 04/24/23 - LIBRARY EMERGENCY BIO H... Janitorial 202-3004-60115 PACIFIC WEST AIR CONDITIO... 210973 05/01/23 - LIBRARY WATER TREATMENT HVAC 202-3004-60667 Fund 202 - LIBRARY & MUSEUM FUND Total: Fund: 215 - LIGHTING & LANDSCAPING FUND WHITE CAP CONSTRUCTION ... 210994 04/20/23 - LIQUID WATERPROOFING M... Materials/Supplies 215-7004-60431 WHITE CAP CONSTRUCTION ... 210994 04/27/23 - DOW PROTECTION BOARD Materials/Supplies 215-7004-60431 THE SHERWIN-WILLIAMS CO. 210985 04/24/23 - PAINT Materials/Supplies 215-7004-60431 THE SHERWIN-WILLIAMS CO. 210985 05/03/23 - PAINT Materials/Supplies 215-7004-60431 PWLC II, INC 210976 05/1-05/5/23 PLANT REPLACEMENT ON... Maintenance/Services 215-7004-60691 IMPERIAL IRRIGATION DIST 210956 05/11/23 - ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 IMPERIAL IRRIGATION DIST 210956 05/11/23 - ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 COACHELLA VALLEY WATER D.. 210944 05/11/23 - WATER SERVICE Water - Medians - Utilities 215-7004-61211 Fund 215 - LIGHTING & LANDSCAPING FUND Total: Fund: 221- AB 939 - CALRECYCLE FUND BANK OF THE WEST 210935 Fund: 401- CAPITAL IMPROVEMENT PROGRAMS NAI CONSULTING INC 210968 NAI CONSULTING INC 210968 NAI CONSULTING INC 210968 NAI CONSULTING INC 210968 NAI CONSULTING INC 210968 NAI CONSULTING INC 210968 NAI CONSULTING INC 210968 NAI CONSULTING INC 210968 NAI CONSULTING INC 210968 NAI CONSULTING INC 210968 NAI CONSULTING INC 210968 NAI CONSULTING INC 210968 NAI CONSULTING INC 210968 NAI CONSULTING INC 210968 NAI CONSULTING INC 210968 NAI CONSULTING INC 210968 NAI CONSULTING INC 210968 Amount 49,859.59 36,390.41 24,150.00 2,814.00 6,533.00 -326.65 200.00 200.00 200.00 200.00 25,000.00 15.00 15.00 155.89 97.10 51.93 786.40 524.28 234,624.53 417.60 417.60 337.66 468.30 355.00 125.00 1,285.96 310.69 192.68 979.29 880.33 7,296.00 29.20 12.34 1,202.68 10,903.21 04/17/23 - TRAIL CLEANUP SUPPLIES AB 939 Recycling Solutions 221-0000-60127 468.13 Fund 221 - AB 939 - CALRECYCLE FUND Total: 468.13 04/2023 CIVIC CENTER ACTIVITIES PRO... Professional Services 401-0000-60103 1,400.00 04/2023 - AVE 48 ART AND MUSIC LINE Professional Services 401-0000-60103 175.00 SMART INFRASTRUCTURE IMPROV FEA... Professional Services 401-0000-60103 350.00 04/2023 - 2016-03 LANDSCAPE RENOVA... Professional Services 401-0000-60103 3,825.00 04/2023 FY 22/23 CITYWIDE SIDEWALK ... Professional Services 401-0000-60103 525.00 04/2023 AVE 50 WIDENING IMPROVEM... Professional Services 401-0000-60103 212.50 04/2023 - CITYWIDE STRIPING REFRESH Professional Services 401-0000-60103 350.00 04/2023 - SILVERROCK RESORT INFRAST... Professional Services 401-0000-60103 225.00 04/2023 SPORTS COMPLEX LIGHTING R... Professional Services 401-0000-60103 175.00 04/2023 - 2011-05 DUNE PALMS BRIDGE Professional Services 401-0000-60103 3,207.50 04/2023 - 2021-08 SLURRY SEAL PROJECT Professional Services 401-0000-60103 2,975.00 04/2023 VILLAGE UNDERGROUND PJT F... Professional Services 401-0000-60103 175.00 04/2023 - 2021-02 FRITZ BURNS PARK I... Professional Services 401-0000-60103 350.00 04/2023 - AVE 50 BRIDGE SPANNING TH... Professional Services 401-0000-60103 4,095.00 04/2023 - JEFFERSON ST SLURRY SEAL I... Professional Services 401-0000-60103 175.00 04/2023 CITYWIDE MISC ADA IMPROV... Professional Services 401-0000-60103 762.50 04/2023 - 2019-01 VILLAGE ART/CULTU... Professional Services 401-0000-60103 37.50 5/24/2023 6:59:46 PM Page 3 of 7 177 Demand Register Packet: APPKT03475 - 05/19/2023 JB Vendor Name Payment Number Description (Item) Account Name Account Number Amount NAI CONSULTING INC 210968 4/2023 CIVIC CNTER LAKE IRRIG CONVE... Professional Services 401-0000-60103 700.00 CHRISP COMPANY 210943 4/2023 CITYWIDE STRIPING REFRESH P... Retention Payable 401-0000-20600 -13,947.50 CHRISP COMPANY 210943 4/2023 CITYWIDE STRIPING REFRESH P... Construction 401-0000-60188 278,950.00 JACOBSSON ENGINEERING C... 210957 04/2023 - JEFFERSON/AVE 53 ROUNDA... Construction 401-0000-60188 4,050.00 NV5 210971 10/30-12/17/22 AVE 53/JEFFERSON RO... Technical 401-0000-60108 4,765.00 PLANIT REPROGRAPHICS SYS... 210975 05/10/23 - SLURRY SEAL IMPROVEMEN... Construction 401-0000-60188 271.91 Fund 401- CAPITAL IMPROVEMENT PROGRAMS Total: 293,804.41 Fund: 501- FACILITY & FLEET REPLACEMENT BANK OF THE WEST 210935 4/30/2023 8 TABLES FOR SRR BUILDING Furniture 501-0000-71020 12,504.00 MYFLEETCENTER 210967 4/3/23 - 2017 COLORADO MAINTENAN... Fuel & Oil 501-0000-60674 173.55 THE LOCK SHOP, INC 210983 05/12/23 - CHEVY LASER TRANSPONDER., Vehicle Repair & Maintenan... 501-0000-60676 480.32 BANK OF THE WEST 210935 04/24/23 - BUMPER MOUNT Parts, Accessories, and Upfits 501-0000-60675 104.63 BANK OF THE WEST 210935 04/05/23 - CAR BATTERY CHARGER Parts, Accessories, and Upfits 501-0000-60675 217.40 BANK OF THE WEST 210935 04/25/23 - UPFITS FOR DUMP TRAILER V.. Parts, Accessories, and Upfits 501-0000-60675 749.88 THE LOCK SHOP, INC 210983 05/09/23 - 2500 CHEVY TRUCK KEY Vehicle Repair & Maintenan... 501-0000-60676 144.39 Fund 501- FACILITY & FLEET REPLACEMENT Total: 14,374.17 Fund: 502 - INFORMATION TECHNOLOGY CHARTER COMMUNICATIONS- 210942 05/2023 - CH CABLE (4625) Cable/Internet - Utilities 502-0000-61400 175.81 LOBBYCENTRAL 210961 06/30/23-06/30/24 - CLOUD ANNUAL 5... Prepaid Expense 502-0000-13600 1,026.00 COMPLETE PAPERLESS SOLUT.. 210945 7/1/23-6/5/24 - LASERFICHE SOFTWARE... Prepaid Expense 502-0000-13600 20,698.33 COMPLETE PAPERLESS SOLUT.. 210945 06/06/-06/30/23 - LASERFICHE SOFTWA... Software Licenses 502-0000-60301 1,881.67 VERIZON WIRELESS 210992 04/02-05/01/23 - CITY IPADS (5587) Cell/Mobile Phones 502-0000-61301 1,273.82 VERIZON WIRELESS 210992 04/02-05/01/23 - CITY CELL SVC (5496) Cell/Mobile Phones 502-0000-61301 3,077.35 BANK OF THE WEST 210935 04/21/23 - SHARE FILE ANNUAL FEE Software Licenses 502-0000-60301 594.00 BANK OF THE WEST 210935 04/13-04/30/23 - TYLER ENRGOV EMAIL... Software Licenses 502-0000-60301 269.40 BANK OF THE WEST 210935 04/25/23 - WEBCAM D.ARMENDARIZ Operating Supplies 502-0000-60420 32.61 BANK OF THE WEST 210935 04/20/23 - DELL AC ADAPTERS FOR IT 5... Operating Supplies 502-0000-60420 86.96 BANK OF THE WEST 210935 04/17/23 - KEYBOARDS FOR IT STOCK (5) Operating Supplies 502-0000-60420 217.45 BANK OF THE WEST 210935 04/06/23 - DELL DOCKS FOR IT STOCK Machinery & Equipment 502-0000-80100 843.90 BANK OF THE WEST 210935 3/30/23 - IT DEPARTMENT LUNCHEON ... Travel & Training 502-0000-60320 279.89 BANK OF THE WEST 210935 3/30/23 - IT DEPARTMENT LUNCHEON ... Travel & Training 502-0000-60320 62.39 BANK OF THE WEST 210935 04/17/23 - IPHONE CASES Operating Supplies 502-0000-60420 108.73 MICROSOFT CORPORATION 210965 04/10-05/09/23 - MS AZURE ONLINE SV... Software Licenses 502-0000-60301 760.74 FRONTIER COMMUNICATIO... 210952 05/03-06/02/23 - 2ND CITY INTERNET LI... Cable/Internet - Utilities 502-0000-61400 2,580.00 Fund 502 - INFORMATION TECHNOLOGY Total: 33,969.05 Fund: 601 - SILVERROCK RESORT VINTAGE E & S INC 210993 3/7/23 SRR MAINT YARD PARKING LOT L.. Repair & Maintenance 601-0000-60660 490.78 Fund 601- SILVERROCK RESORT Total: 490.78 Grand Total: 590,337.84 5/24/2023 6:59:46 PM 178 Page 4 of 7 Demand Register Packet: APPKT03475 - 05/19/2023 JB Fund Summary Fund 101-GENERAL FUND 201- GAS TAX FUND 202 - LIBRARY & MUSEUM FUND 215 - LIGHTING & LANDSCAPING FUND 221- AB 939 - CALRECYCLE FUND 401- CAPITAL IMPROVEMENT PROGRAMS 501- FACILITY & FLEET REPLACEMENT 502 - INFORMATION TECHNOLOGY 601- SILVERROCK RESORT Account Number 101-0000-13600 101-0000-20304 101-0000-20308 101-0000-20311 101-0000-20981 101-0000-42610 101-1001-60320 101-1001-60420 101-1002-60320 101-1002-60400 101-1004-50252 101-1004-60103 101-1004-60104 101-1004-60352 101-1004-60420 101-1005-60410 101-1005-60420 101-1006-60320 101-1006-60400 101-1006-60410 101-1007-60470 101-2001-60103 101-2001-60109 101-2001-60692 101-2001-61300 101-2002-60110 101-2002-60670 101-2002-61200 101-2002-61300 101-2002-61304 101-2002-80101 101-3001-60101 101-3002-60107 101-3002-60420 101-3003-60149 101-3005-60691 101-3005-61204 101-3005-61208 101-3005-61300 101-3007-60134 101-3007-60351 101-3007-60450 101-3008-60196 101-3008-60431 101-3008-60481 101-3008-60667 Grand Total: Account Summary Account Name Prepaid Expense Sales Taxes Payable SMIP Fees Payable CEQA Permit Fee United Way Deductions SMIP Fees Travel & Training Operating Supplies Travel & Training Office Supplies Annual Wellness Dollar ... Professional Services Consultants/Employee 5... Subscriptions & Publicat... Operating Supplies Printing Operating Supplies Travel & Training Office Supplies Printing Postage Professional Services LQ Police Volunteers Public Safety Camera Sys... Telephone - Utilities Volunteers - Fire Fire Station Water - Utilities Telephone - Utilities Mobile/Cell Phones/Sate... Machinery & Equipment Contract Services Instructors Operating Supplies Community Experiences Maintenance/Services Water -Fritz Burns Park-... Water -Seasons Park - Ut.. Telephone - Utilities Promotional Items Membership Dues Sponsorships/Advertising Annual Permits/Inspecti... Materials/Supplies Office Supplies HVAC Expense Amount 234,624.53 417.60 1,285.96 10,903.21 468.13 293,804.41 14,374.17 33,969.05 490.78 590,337.84 Expense Amount 49,859.59 -1,748.78 6,533.00 2,814.00 37.00 -326.65 2,399.74 108.73 617.79 32.89 800.00 7,787.75 4,440.00 99.00 49.27 7,145.47 99.98 285.00 2,057.48 111.90 49.19 2,667.00 80.36 60,540.41 887.73 404.49 45.69 381.83 99.99 87.35 1,310.68 25,000.00 1,307.45 1,175.57 22,984.05 1,068.00 202.93 27.05 149.03 17,653.74 490.95 900.00 306.46 386.39 380.61 507.00 5/24/2023 6:59:46 PM 179 Page 5 of 7 Demand Register Packet: APPKT03475 - 05/19/2023 JB Account Summary Account Number Account Name Expense Amount 101-3008-60691 Maintenance/Services 3,161.13 101-6001-60320 Travel & Training 30.00 101-6001-60352 Subscriptions & Publicat... 11.98 101-6001-60400 Office Supplies 166.73 101-6002-60103 Professional Services 6,390.00 101-6002-60320 Travel & Training 191.89 101-7001-60320 Travel & Training 210.00 101-7001-60400 Office Supplies 139.82 101-7003-60420 Operating Supplies 795.15 101-7003-60432 Tools/Equipment 79.27 101-7006-60146 PM 10 - Dust Control 137.15 101-7006-60320 Travel & Training 1,014.30 201-7003-60429 Traffic Control Signs 417.60 202-0000-13600 Prepaid Expense 468.30 202-3004-60115 Janitorial 355.00 202-3004-60667 HVAC 125.00 202-3004-60691 Maintenance/Services 337.66 215-7004-60431 Materials/Supplies 2,362.99 215-7004-60691 Maintenance/Services 7,296.00 215-7004-61116 Electric - Utilities 29.20 215-7004-61117 Electric - Medians - Utilit... 12.34 215-7004-61211 Water - Medians - Utiliti... 1,202.68 221-0000-60127 AB 939 Recycling Solutio... 468.13 401-0000-20600 Retention Payable -13,947.50 401-0000-60103 Professional Services 19,715.00 401-0000-60108 Technical 4,765.00 401-0000-60188 Construction 283,271.91 501-0000-60674 Fuel& Oil 173.55 501-0000-60675 Parts, Accessories, and ... 1,071.91 501-0000-60676 Vehicle Repair & Maint... 624.71 501-0000-71020 Furniture 12,504.00 502-0000-13600 Prepaid Expense 21,724.33 502-0000-60301 Software Licenses 3,505.81 502-0000-60320 Travel & Training 342.28 502-0000-60420 Operating Supplies 445.75 502-0000-61301 Cell/Mobile Phones 4,351.17 502-0000-61400 Cable/Internet - Utilities 2,755.81 502-0000-80100 Machinery & Equipment 843.90 601-0000-60660 Repair & Maintenance 490.78 Grand Total: 590,337.84 Project Account Summary Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 229,299.18 111205P Professional Expense Dune Palms Bridge Imp/BRLKS-52 3,207.50 141513P Professional Expense SilverRock Way Infra/Street Impr 225.00 201603P Professional Expense La Quinta Landscape Renovation 3,825.00 201606P Professional Expense Civic Center Campus Lake/Irrigati 700.00 201709CT Construction Expense Ave 53 Jefferson St.Roundabout 4,050.00 201709T Technical Expense Ave 53 Jefferson St.Roundabout 4,765.00 201804E Landscape & Lighting Median Islan... Landscape & Lighting Median Islz 7,296.00 201806E SilverRock Event Modular Building... SilverRock Event Space Modular 1 12,504.00 201901P Professional Expense Village Art Plaza Promenade & Ci 37.50 201902P Professional Expense Avenue 50 Bridge Spanning the E 4,095.00 202008P Professional Expense Avenue 48 Art and Music Line Pr( 175.00 202102P Professional Expense Fritz Burns Park Improvements 350.00 202104CT Construction Expense Citywide Striping Refresh 278,950.00 202104P Professional Expense Citywide Striping Refresh 350.00 5/24/2023 6:59:46 PM 180 Page 6 of 7 Demand Register Packet: APPKT03475 - 05/19/2023 JB Project Account Key 202104RP 202108CT 202108P 202117P 202204P 202205P 202206P 202208P 202213P 202227E 2223STI P BDAYE CONCERTE MATRIXE STVRE Project Account Summary Project Account Name Retention Payable Construction Expense Professional Expense Professional Expense Professional Expense Professional Expense Professional Expense Professional Expense Professional Expense Civic Center Activities Promenade Professional Expense City Picnic & Birthday Celebration ... Concert Expense Police Matrix Study Expense Short Term Vacation Rental Expen... Grand Total: Project Name Citywide Striping Refresh FY 21/22 PIMP Slurry Seal Improv FY 21/22 PMP Slurry Seal Improv Jefferson Street Slurry Seal Imprc Sports Complex Lighting Replacei Avenue 50 Widening Improveme Village Utilities Undergrounding I Citywide Miscellaneous ADA Imp Smart Infrastructure Improvemei Civic Center Activities Promenadi FY22/23 Citywide Sidewalk Imprc City Picnic & Birthday Celebratior Master Account for all SRR ConCE Police Matrix Study Short Term Vacation Rental Tracl 590,337.84 Expense Amount -13,947.50 271.91 2,975.00 175.00 175.00 212.50 175.00 762.50 350.00 1,400.00 525.00 29,504.78 8,117.00 2,667.00 7,145.47 *Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 5/24/2023 6:59:46 PM 181 Page 7 of 7 ATTACHMENT 2 City of La Quinta Bank Transactions 5/8/2023 — 5/19/2023 Wire Transaction Listed below are the wire transfers from 5/8/2023— 5/19/2023. Wire Transfers: 05/08/2023 - WIRE TRANSFER - LANDMARK $184,153.17 05/09/2023 - WIRE TRANSFER - CALPERS $123,503.77 05/12/2023 - WIRE TRANSFER - CALPERS $5,425.55 05/12/2023 - WIRE TRANSFER - EDD $8,430.74 05/12/2023 - WIRE TRANSFER - CALPERS $12,741.12 05/12/2023 - WIRE TRANSFER - CALPERS $25,651.80 05/12/2023 - WIRE TRANSFER - LQCEA $468.00 05/12/2023 - WIRE TRANSFER - MISSION SQUARE $5,637.28 05/16/2023 - WIRE TRANSFER - STERLING HEALTH $1,460.39 05/17/2023 - WIRE TRANSFER - STANDARD OF OREGON $1,481.60 05/17/2023 - WIRE TRANSFER - MIDAMERICA $15,247.33 05/18/2023 -WIRE TRANSFER - AMERITAS LIFE $923.80 05/18/2023 -WIRE TRANSFER - AMERITAS LIFE $6,102.90 05/19/2023 - WIRE TRANSFER - LANDMARK $223,072.03 05/19/2023 - WIRE TRANSFER - J&H ASSET PROPERTY MGMENT $18,218.64 05/19/2023 - WIRE TRANSFER - J&H ASSET PROPERTY MGMENT $13,753.82 05/19/2023 - WIRE TRANSFER - J&H ASSET PROPERTY MGMENT $14,428.15 TOTAL WIRE TRANSFERS OUT $660,700.09 182 City of La Qu i nta CONSENT CALENDAR ITEM NO.16 CITY COUNCIL MEETING June 6, 2023 STAFF REPORT AGENDA TITLE: AWARD CONTRACT TO AMERICAN ASPHALT SOUTH, INC FOR THE CITYWIDE SLURRY SEAL IMPROVEMENTS PROJECT NO. 2021-08, LOCATED AT VARIOUS LOCATIONS RECOMMENDATION Award a contract to American Asphalt South, Inc. for the Citywide Slurry Seal Improvements Project No. 2021-08, located in various locations; and authorize the City Manager to execute the contract and approve future change orders within the project budget amount. EXECUTIVE SUMMARY The Fiscal Year 2021/22 Pavement Management Plan (PMP) improvements include over 1,500,000 square feet of pavement rehabilitation in various locations (Attachment 1). o Slurry sealing the existing pavement and isolated full depth pavement reconstruction is the pavement rehabilitation method. o A portion of the Alley north of Calle Estado will be rehabilitated to allow drainage to continue to Desert Club Drive. o An additive alternate to slurry seal at the SilverRock/Talus Maintenance Yard is included as Additive Alternate 3. • American Asphalt South, Inc. of Riverside, California, submitted the lowest responsible and responsive bid at $1,024,291.60 (Attachment 2). Additive Alternates 1-3 are recommended for award. FISCAL IMPACT The Fiscal Year 2021/22 Capital Improvement Program allocates $1,500,000 of General Funds. The following is the project budqet: Total Budget Professional: $ 30,000 Design: $ 60,000 Inspection/Testing/Survey: $ 70,000 Construction: $ 1,024,292 Contingency: $ 161,208 Total Budget: $ 1,500,000 183 The following is the construction cost breakdown: Total Budget Base Bid: $ 964,174 Additive Alternate 3: $ 60,118 TOTAL: $ 1,024,292 BACKGROUND/ANALYSIS The PMP funds improvements to maintain and upgrade City roadways. The PMP is divided into phases, and the City typically implements PMP projects during the summer, when traffic congestion is less. This fiscal year's improvements will rehabilitate over 1,500,000 square feet of pavement and include minor pothole hole repair and minor striping improvements. The project includes the following: ✓ Avenida Villa: over 252,000 square feet of slurry ✓ Avenida Navarro: over 242,000 square feet of slurry ✓ Avenida Montezuma: over 6,000 square feet of slurry ✓ Calle Estado: over 36,000 square feet of slurry ✓ Desert Club Drive: over 100,000 square feet of slurry ✓ Springtime Way: over 43,000 square feet of slurry ✓ Dune Palms Road: over 180,000 square feet of slurry, including striping to delineate bike lanes further; and ✓ Desert Pride Neighborhood (located on the west side of Adams Street between Miles Avenue and Blackhawk Way): over 488,000 square feet of slurry. On May 9, 2023 staff solicited construction bids from qualified contractors. The City received four (4) bids on May 30, 2023. American Asphalt South, Inc. of Riverside, California, submitted the lowest responsible and responsive bid of $1,024,291.60. Contingent upon the award of the project on June 6, 2023, the following is the project schedule: Council Considers Project Award Execute Contract and Mobilize Construction (30 Working Days) Accept Improvements ALTERNATIVES Staff does not recommend alternatives. June 6, 2023 June 6 to July 5, 2023 July 6 to August 16, 2023 September 2023 Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Project Vicinity Map 2. Bid Comparison Summary 184 ATTACHMENT 1 Vicinity Map FY 2021/22 Pavement Management Plan Improvements DESFRr PIKE PROJECT STE 71W -W � ,eI }` DM PA dip CAU-E esr+r+T WAY PST ffM OL YAM CA r�+A%e�a HaV +�aVE " Q% i r PF�QkIi T SITE VKANUY MAP 185 Bid Opening Date: 5/30/2023 PMP Slurry Seal Improvements City Project No. 2021-08 ATTACHMENT 2 Engineer's Estimate - Base Bid Item Item Description Unit Quantity Unit Price Total Cost 1 Mobilization LS 1 $ 105,000.00 $ 105,000.00 2 Traffic Control L5 1 $ 80,000.00 $ 80,000.00 3 Crack Seal andT el tafex Em ulsionA re ace Slur SF 58,120 $ 0.50 $ 29,060.00 4 Crack Seal and Type ll, Latex Emu lsion Aggragate Slurry SF 1,415,935 $ 0.30 $ 424,750.50 5 Pavement Repair Type 1: 2" Grind and Asphalt Concrete Overlay SF 3,302 $ 16.00 $ 52,832.00 6 Pavement Repair Type II: Edge Repair AC Shoving; Grind AC Shoving 2"Below Adjacent Surface and 2" Overlay SF 140 $ 14.00 $ 1,960.00 7 Pavement Repair Type III: Remove AC(41/2"), Compact Existing Base, and Overlay (5 112" ) SF W $ 20.00 $ 1,200.00 8 Remove Roadway Section to Full Depth Required for Proposed Roadway Section SF 3,175 $ 11.00 $ 34,925.00 9 Remove, Re rade and Reset Pavers SF 751 $ 55.00 $ 41,305.00 10 Sawcut,Remove, and Dispose of Existing Concrete Sidewalk/Ramp SF 118 $ 10.00 $ 1,180.00 11 Sawcut, Remove, and Dispose of Existing Concrete Curb; and Curb and Gutter LF 42 $ 43.00 $ 1,806.00 12 Sawcut, Remove, and Dispose of Existing Concrete Ribbon Gutter LF 192 $ 15.00 $ 2,880.00 13 Remove Sidewalk Pavers, Salvage to City Yard as Requested, Existing SF 105 $ 10.00 $ 1,050.00 Pavers Inrtalled per City of la Quinta Standard Plan 206 14 Construct 6" Curb per City of to Qu inta Standard 210,3"Dowel into Adjacent Existing/Proposed Concrete Curb LF 42 $ 50.00 $ 2,100.00 15 Construct 6" Monolithic Retaining Curb with Dowels at All Corners LF 22 $ 200.00 $ 4,400.00 16 Construct Sidewalk per City of La Qu inta Standard 240 and as Modified bythe Plans SF 77 $ 25.00 $ 1,925.00 17 Construct Portion of Cross G utter per City of La Qu inta Standard Plan 230 and 231 Modified per Plans SF 244 $ 19.00 $ 4,636.00 18 ConstructCurb Ramp per City of to Quinta Standard Plan 250 Mod., Place Domes 3' Wide Along W Back of Curb EA 2 $ 5,000.00 $ 10,000.00 19 Construct 3' Wide Concrete Ribbon Gutter per Plan Details, 3" Dowel LF 190 $ 40.00 $ 7,600.00 (Slip Joint) into Adjacent Existing/ Proposed Concrete Gutter 20 Construct 3"AC over 4"AB over 12" scarified and compacted native, CLQSTD. 195 SF 3,008 $ 7.50 $ 22,560.00 21 Install Salvaged Pavers per City of La Quinta Standard Plan 206 SF 20 $ 28.00 $ 560.00 22 Modify and Restore Existing Landscape, Handscape, and Irrigation to Satisfaction of City 1 $ 5,000.00 $ 5,000.00 23 Striping and Pavement Markings, I including All Incidentals L5 1 1 $ 250,000.00 $ 250,000.00 Sub -Total Base Bid: $ 1,086,729.50 Additive Alternate 1: Sub -Total AddkJW Alternate 1 Bid Items Additive Alternate 2: Item Item Description Unit Quantity Unit Price Total Cost Adjust Water Meter Box to Final Grade per OVWD Standards.Meter 1 to remain in place EA 1 $ 2,000.00 $ 2,000.00 Sob -Total Additive Alterna[e2 Bid ltemsl $ 2,000.00 Additive Alternate 3: SilverRock Maintenance Yard Item Item Description Unit Quantity Unit Price Total Cost 1 Crack Seal andT el Latex Emu sio, re afe Slur SF 60,650 $ 0.50 $ 30,325.OD 2 Striping and Pavement Markings, Including All Incidentals LS 1 1 $ 9,000.00 $ 8,000.00 Sub -Total Additive Alternate 3 Bid Items 1-2 1 $ 38,325.DO Total Base Bid plus Additive Alternate 1-3: 1 $ 1,136,654.50 Armed... Asphalt South, Inc. $ 964.174.10 I $ 1,040,325.30 186 City of La Quinta CITY COUNCIL MEETING: ,tune 6, 2023 STAFF REPORT BUSINESS SESSION ITEM NO. 1 BUSINESS SESSION ITEM NO. 1 WAS MOVED FOR CONSIDERATION AS BUSINESS SESSION ITEM NO. 1.2 AGENDA TITL- : APPROVE THIRD ROUND COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2022/23 RECOMMENDATION Approve third round Community Services Grants for fiscal year 2022/23. EXECUTIVE SUMMARY • The Council considers Community Services Grants and Economic Development/Marketing funding requests three times per fiscal year. • Three grant applications were received and reviewed by the Community Services Grant Ad Hoc Committee (Committee). FISCAL IMPACT The total grant budget for fiscal year 2022/23 is $60,000, which was awarded during the last two rounds of the grant program. Funding in the amount of $15,000 is available in Account No. 101-3001-60510 for the third round. BACKGROUND/ANALYSIS Grants are awarded to 501(c)3 non-profit groups and organizations that benefit La Quinta residents and strengthen the business community. Grants are limited to $5,000 per request and consecutive fiscal year funding is not awarded (Attachment 1). The Starter Grant category is for organizations applying for the first time and/or have a first-time program. This allows applicants up to $500 of funding and eligibility to apply again the next fiscal year. The Committee, comprised of Mayor Evans and Mayor Pro-Tem Sanchez, reviewed all applications, and recommended the following: 187 Applicant Requested Committee Recommendation Big Brothers Big Sisters of the Desert $5,000 $5,000 Palm Desert La Quinta (PDLQ) Youth Football, Inc. $5,000 $5,000 The RiteCare Childhood Language Center (CLC) $5,000 $5,000 of Coachella Valley Total $15,000 $15,000 Attachment 2 presents all submitted grant requests. All applications are available for review in the Community Resources Department. ALTERNATIVES Council may modify and/or deny funding for any or all grant applications received. Prepared by: Christina Calderon, Community Resources Manager Approved by: Jon McMillen, City Manager Attachments: 1. Community Services Grant Guidelines 2. Recommended Grant Request Summaries 188 ATTACHMENT 1 The City of La Quinta offers a grant program for community services support. • Community Services Grants go to recognized nonprofit organizations that benefit the residents of La Quinta • Grants are considered and funded up to three times per year (rounds). • All three rounds are held within the city's fiscal year (July 1—June 30). • Organizations that have been funded are ineligible for funding for the next fiscal year. • All funding requests are limited to an amount not to exceed $5,000. 61 MCIA\ O I I/A\ 11•] 0 ■ 21101: Q: How much money is available? A: Requests are limited to an amount not to exceed $5,000. Any funding amount requested could be adjusted to a lesser amount at the discretion and approval of the City Council. Q: Who can apply for this grant? A: Applications are accepted from recognized nonprofit organizations that directly benefit La Quinta residents. Second consideration is given to nonprofit organizations that indirectly affect the quality of life for the residents of La Quinta. Q: Can an individual apply for this grant? A: No, individuals are not eligible for funding through the City of La Quinta grant program Q: What if my organization is applying for a grant for the first time? A: Organizations applying to the Community Services Grant program for the first time are eligible for a 'Starter Grant". The "Starter Grant" allows first time applicants grant funding up to $500 if they demonstrate their commitment to provide services to the La Quinta community. If an organization is selected to receive the 'Starter Grant" they would then be eligible to apply to the program again the next fiscal year. Q: Can my organization request "seed" money for a start-up? A: Yes, organizations can request "seed" money, however they are required to obtain matching funds from other sources in the some fiscal year before the grant funds will be released. Q: Is my organization eligible if we received Community Development Block Grant (CDBG) funds? A: No, organizations that receive CDBG funds from the City of La Quinta during the same fiscal year are not eligible for funding. Q: Is my organization eligible if we received Community Services Grant (CSG) funds in the past? A: Yes, and No. Organizations that were funded before June 30, 2021 are now eligible to apply. Organizations that were funded after July 1, 2021 are ineligible for funding and must wait until July 1, 2023 to re -apply. TWF ':• What you need to do: 1. Determine eligibility based on the information provided above. If eligible, proceed to step 2. 2. Review the grants calendar for submission dates (in E). If within due date, proceed to step 3. 3. Fill out the grant application. Once completed proceed to step 4. 4. Submit application via email to ccalderon@laguintaca.gov, or in person to the Wellness Center. a. The Wellness Center is located at 78450 Avenida La Fonda, La Quinta, CA 92253. The next steps: 5. Applications are received and reviewed by staff to ensure eligibility and completeness. 6. Completed grant applications will be reviewed by a designated Grant Review Committee (in ME). a. The committee's review includes consideration of the funding amount, the intended use of the funds, and the organizations service to the community. If the committee approves the application, they will then recommend for approval to the City Council. 7. Committee approved applications are submitted to the City Council for consideration and approval (in ) 8. If approved, funds will be dispersed to grantee (in white) and can be spent over a 12-month period. 9. Funding expenditures will need to be reported to the city at 6 months and a full reconciliation form with supporting documentation will be due before the end of the 12-month period. For more information on the City of La Quinta Grant program, please contact the Community Resources Department at the Wellness Center 760.564-0096 or at 760.777.7183 189 Communitv Services Grants 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 M 3 4 5 6 7 8 9 10 11 17 18 19 20 21 22 23 24 25 26 27 28 29 30 ind Rmunc 1 2 3F—] 5 6 7 8 9 10 11 12 13 14 15 16 1 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 • . - - --F 1 1 2 3 1 2 3 4 5 7 1 2 3 4 1 2 3 4 5 4 5 6 7 8 9 10 8 9 10 11 12 13 14 5 6F—] 8 9 10 11 6 7 8 9 10 11 12 11 12 13 14 15 16 17 15 21 12 13 14 15 16 17 18 13 14 15 16 17 18 19 18 19 20 21 22 23 24 22 23 24 25 26 27 28 19120 21 22 23 24 25 20 21 22 23 24 25 26 26 27 28 27 28 29 30 25 26 27 28 29 30 31 29 30 31 d Rmunc 1 2 3 4 1 1 2 3 4 © 6 1 2 3 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 7 8 9 10 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 20 11 12 13 14 15 16 17 19 20 21 22 23 24 25 18 119 20 21 22 23 24 26 27 28 29 30 31 16 17 18 19 20 21 22 21 22 23 24 25 26 27 25 26 27 28 29 30 23 24 25 26 27 28 29 28 29 30 31 30 Application Due Date Ad -Hoc Committee Review City Council Decision Checks Distributed 190 ATTACHMENT 2 Recommended Grant Reauests: 1. Big Brothers Big Sisters of the Desert is requesting $5,000 in funding to be used to connect 5 new site -based matches for youth participants at the La Quinta Boys & Girls Club. Their one-on-one mentoring program inspires youth to do well in school, build strong relationships, choose safe behaviors, and cultivate ambitious dreams for their futures. Funds will be used for outreach, enrollment, assessment, match support, training, impact analysis, and program activities. This organization was last funded $5,000 in FY 2020/21. The Grant Review Committee recommends funding $5,000. 2. Palm Desert La Quinta (PDLQ) Youth Football, Inc. is requesting $5,000 in funding to be used towards their scholarship program for participant registrations to play tackle football. PDLQ sponsors, either full or in partial, approximately 20% of their athletes. They will not turn away any child that wants to play because of their inability to pay. Currently PDLQ has already awarded over $1,200 in scholarships; the new season will start on July 24, 2023, with games being played September through December. Any remaining funding, after scholarships are fulfilled, will go towards the purchase of new football helmets. This organization was last funded $2,500 in FY 2020/21. The Grant Review Committee recommends funding $5,000. The committee is recommending that priority be given to LQ residents to receive scholarships for participant registration. 3. RiteCare Childhood Center (CLC) of Coachella Valley is requesting $5,000 in funding to be used to provide speech, language, and literacy evaluations as well as intensive individualized therapy services free of charge. RiteCare CLC of Coachella Valley prioritizes children from low-income families due to the lack of resources available in public schools and insurance coverage. Children in the program receive a complete diagnostic speech -language evaluation and up to 24 months of weekly therapy sessions with a Speech Language Pathologist. Program operating expenses include evaluation, therapy materials and sessions, printing, and outreach. This organization was last funded $5,000 in FY 2020/21. The Grant Review Committee recommends funding $5,000. The committee recommends that priority first be given to LQ residents to enroll in the Speech -Language Therapy program. 191 192 BUSINESS SESSION ITEM NO. 2 City of La Quinta CITY COUNCIL MEETIN( ,tune 6, 2023 STAFF REPORT AGENDA TITLE APPROVE MEMORANDUM OF UNDERSTANDING WITH GREATER COACHELLA VALLEY CHAMBER OF COMMERCE FOR FISCAL YEAR 2023/24 RECOMMENDATION Approve a Memorandum of Understanding with the Greater Coachella Valley Chamber of Commerce for fiscal year 2023/24; and authorize the City Manager to execute the document. EXECUTIVE SUMMARY • The City has had annual service agreements with the La Quinta Chamber of Commerce or the Greater Coachella Valley Chamber of Commerce (Chamber) since 1991 to support business development, retention, and tourism. • Per the proposed Memorandum of Understanding (MOU) (Attachment 1) the City would assist in funding State of the City, Hot Rod & Custom Car Show, and business engagement for approximately $33,000. • The Gem will be distributed monthly to residents and businesses in La Quinta with 6 pages of exclusive City content and 2 pages of educational material related to Senate Bill 1383 (California's Short -Lived Climate Pollutant Reduction) regulations for a total of 8 city pages. FISCAL IMPACT The 2023/24 Budget would allocate funds for Chamber services in the Marketing & Tourism account (101-3007-60461) and from AB 939 Recycling Solutions account (221- 0000-60127). The fiscal impact varies based on Gem printing and distribution options. Current breakdown is as follows: • 32 pages • 12 months • Qty: 16,000 (Includes businesses and full-time resident households) Staff is proposing three options for Council consideration: o Option 1 — continue with The Gem printing and distribution as is, a modified list of residents that does not include P.O. boxes and seasonal, as well as all brick -and - mortar businesses: 193 Chamber Design, Print and Postage Cost City Pages Cost 0 32 pages o Total: $7,667 per issue 0 12 months - General: $5,667 o Qty: 16,000 - AB 939: $2,000 o Total Cost for 12 months: $92,000 - General: $68,000 - AB 939: $24,000 o Option 2 — expand The Gem distribution to reach all residents, including P.O. Boxes and Seasonal and brick and mortar businesses: Chamber Design, Print and Postage Cost City Pages Cost 0 32 pages o Total Per Issue: $10,573 0 12 months - General: $8,573 o Qty: 21,000 - AB 939: $2,000 o Total Cost for 12 Months: $126,872 - General: $102,872 - AB 939: $24,000 o Option 3 — expand City page count from 8 pages to 12 pages per month which will change EDDM postage to Bulk Mail and Addressing. Increase distribution to all residents including P.O. Boxes and Seasonal, including all businesses. Chamber Design, Print and Postage Cost City Pages Cost 0 36 pages o Total per issue: $12,232 0 12 months - General: $10,232 o Qty: 21,000 - AB 939: $2,000 o Total Cost for 12 months: $146,779.90 - General: $122,780 - AB 939: $24,000 Staff is also proposing to create a digital formatted version that can include unlimited City content and stories that would be posted to both the City website as well as the Greater Coachella Valley Chamber of Commerce website. The addition of the digital version would also allow the City and Chamber to include content throughout the month. A QR Code or URL would be included in each printed issue of the Gem directing readers to the digital version. 194 • One time cost: $7,500 • Yearly Maintenance: $1,000 BACKGROUND/ANALYSIS The MOU would be managed by the City Manager's office. The scope of work includes: 1. The Gem Newsletter a. Monthly Community newsletter circulated by mail to residences and businesses within La Quinta and includes digital format and distribution (i.e. email blasts, social media) 2. State of the City a. Presentation by Mayor and Council of city progress and on -going development efforts b. Mayor and Council present business awards as determined by a process agreed to by both parties. c. GCVCC would stage this annual event; City staff would design and approve format and content 3. 15th Annual Hot Rod & Custom Car Show Sponsorship a. Community Event: annual car show at La Quinta Community Park. i. Projected event parameters include: a. 80-150 vehicle entries; b. 8-25 food/retail vendors and alcohol sales; c. Live entertainment during the event; and d. La Quinta auto dealership inclusion. b. City Title Sponsorship, which includes: event materials branding (both print and digital), press release inclusion, and drive market promotion (in San Diego and Orange Counties) 4. Business Development a. Business Outreach/Services i. Ombudsman -like Services ii. Strategic Advertising/Public Relations iii. Regional Investment iv. Workforce and Business Development v. Data Collection of City's Businesses ALTERNATIVES Council may choose to make modifications to the scope and/or funding levels. Prepared by: Marcie Graham, Marketing Manager Approved by: Gil Villalpando, Director Attachment: 1. Memorandum of Understanding with the Greater Coachella Valley Chamber of Commerce 195 ATTACHMENT 1 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND GREATER COACHELLA VALLEY CHAMBER OF COMMERCE This Memorandum of Understanding ("MOU") is made by and between the CITY OF LA QU INTA, a California municipal corporation ("CITY"), and GREATER COACHELLA VALLEY CHAMBER OF COMMERCE ("CHAMBER" and, along with CITY, sometimes referred to as the "parties"), with respect to the following: RECITALS WHEREAS, the CITY, in strategically advancing itsinterests, requirescertain professional promotional services rendered in coordination with the local business community and WHEREAS, the CHAMBER is qualified by virtue of experience, training, education, product offering, and expertise to provide these services, and has agreed to provide same as reflected herein; NOW, THEREFORE, CITY and CHAMBER agree to the following: 1.0 TERM OF MEMORANDUM. 1.1 All Recitals set out above are true and correct. 1.2 This MOU is to remain in effect for 1 (one) year following its execution by the parties. This MOU may be terminated at any time by any of the parties to the MOU with a 30 (thirty) day written notice to the remaining party. 2.0 OBLIGATIONS OF THE CHAMBER. 2.1 The CHAMBER will provide the services listed on Exhibit A attached and incorporated ("CHAMBER obligations"). 2.2. Notwithstanding any other provisions in this MOU, the CHAMBER shall not use, nor may the CHAMBER authorize the use of, any funds or other subsidy (of whatever kind) provided bythe CITY pursuanttothis MOU or any other agreement with the CITY, including but not limited to any funds or other subsidies provided by the CITY for the "CHAMBER obligations" listed in Exhibits A and "CITY obligations" listed in Exhibit B, to advocate to any person or entity (of whatever organization whatsoever, including but not limited to, sole proprietors, unincorporated associations, limited liability companies, corporations, businesses and public agencies) a position or vote either in favor of or against any measure placed on the ballot for the November 8, 2020 General Election, including but not limited to the measure placed on the ballot bythe La Quinta City Council asking the City's electorate to vote on a proposed 1 % transactions and use ("sales") tax rate increase. It is expressly understood and agreed by the CHAMBER that, pursuant to California law, public resources may not be used to advocate or "mount a campaign" in favor of or against any ballot measure. 2.3 If the CHAMBER uses or is alleged to have used, or authorizes the use of or allegedly authorizes the use of, anyfunds orany othersu bsidy (of whatever kind) provided bythe CITY in violation of Section 2.2 above, the CHAMBER shall: (a) Immediately cease and desist from continuing the violation or alleged violation of Section 2.2 above, (b) Immediately use other funds or subsidies that are not provided by the CITY to pay for or otherwise subsidize the services rendered that are, were, or alleged to have been in violation of Section 2.2 above, (c) Immediately, without reservation or rights or delay, return tothe CITYany and all funds and othersubsidies provided by the C ITYforthe services rendered that are, were, or alleged to have been in violation of Section 2.2 above, and (d) Refrain from performing under this MOU, including but not limited to refraining from performing the "CHAMBER obligations" listed in Exhibits A, unless and until the CHAMBER complies with this Section 2.3 and the CITY authorizes in writing the continuance of performance under this MOU. The CITY shall have no obligation to provide any funds or other subsidies (of whatever kind) under this MOU or any other agreementwith the CITY unless and until any violation or alleged violation of Section 2.2 above has been cured as determined by the CITY in its reasonable discretion. The CITY shall have all rights and remedies available at law or in equity, including but not limited to declaratory and injunctive relief, as well as the rights available under this MOU, including but not limited to the indemnity provided in Section 4.0 below, to enforce the provisions herein. In addition to the other provisions in this MOU, this Section and Section 2.2 shall survive the termination or expiration of this MOU. 3.0 OBLIGATIONS OF CITY. CITY will provide the services listed on Exhibit B attached and incorporated ("CITY obligations"). 4.0 MUTUAL INDEMNITY AND RELEASE. The CITY and CHAMBER each hereby agree to indemnify, defend, and hold harmless the other party and its officers, employees, agents, and authorized volunteers (collectively, "Indemnitees") from and against any and all claims, causes of action, obligations, losses, liabilities, judgments, or damages, including reasonable attorneys' fees and costs of litigation (collectively "Claims") arising out of and/or in any way relating to the indemnifying party's activities in the performance of this MOU, or to the indemnifying party's acts and/or omissions in providing oradministering the same, excepting only those Claims arising out of the sole negligence or willful misconduct of the Indemnitees. This MOU is not intended to and specifically does not create joint and several liability. 5.0 INSURANCE. The parties agree to provide insurance in accordance with the provisions of this Section. 5.1 CITY'S Insurance Obligation. Without limiting the indemnification provisions provided herein, CITY, at itssole expense, shall obtain and keep in force during theterm of this MOU and any extensions thereof, a policy or policies of general liability insurance, or equivalent thereof, covering all injuries to persons and damage to property resulting from any actions or omissions of the CITY in accordance with the terms of this MOU. Such policy or policies shall be issued by an insurance company licensed to do business in the State of California and be 197 rated A-/VII I or better by ambest.com. At the CITY's option, CITY shall be allowed to self - insure the insurance coverage as required above. 5.2 CHAMBER'S Insurance Obligation. Without limiting the indemnification provisions provided herein, CHAMBER, at its sole expense, shall obtain and keep in force during the term ofthis MOU and any extensions thereof, a policy or policies of general liability insurance covering all injuries to persons and damage to property resulting from any actions or omissions of CHAMBER in accordance with the terms of this MOU. The policy or policies evidencing such insurance shall be endorsed to name the CITY, its officials, officers, employees, and agents as additional insured, shall provide that same may not be cancelled or amended without thirty (30) days prior notice to CITY, and shall provide for a combined single limit coverage of bodily injury and property damage in the amount of not less than One Million Dollars ($1,000,000). Such policy or policies shall be issued by an insurance company licensed to do business in the State of California and be rated A -/VI I I or better by ambest.com. Prior to the Commencement Date of this MOU, and upon renewal of such policies, CHAMBER shall submit to CITY certificates of insurance and any applicable endorsements evidencing that the foregoing policy or policies are in effect. a.0 ADDITIONAL PROVISIONS. a.1 In all cases, the language in all parts of this MOU shall be construed according to its fair meaning and not strictly for or against either party, if being agreed that the parties or their agents have all participated in the preparation of this MOU. a.2 This MOU contains the entire agreement of the parties with respect to the subject matters identified in this MOU and supersedes any prior oral or written statements or agreements between the parties with respect to the subject matters identified in this MOU. a.3 No termination or expiration of this MOU shall release either party from any liability or obligation hereunder resulting from any acts, omissions or events happening prior to the termination or expiration of this MOU. a.4 In the event either party brings any suitor other proceeding with respect to the subject matter or enforcement of this MOU, the prevailing party (as determined by California law) shall, in addition to such other relief as may be awarded, be entitled to recover reasonable attorneys' fees, expenses and costs of suit or investigation as actually incurred (including, without limitation, reasonable attorneys' fees, expenses, and costs incurred in establishing the right to indemnification). a.5 No waiver of any term or condition of this MOU shall be a continuing waiver thereof. a.6 This MOU is not intended to and does not create any partnership or joint venture between the parties, and each party remains an independent contractor as to the other. Each party shall bear its own liability and there is no joint and several liability as a result of this MOU. [signature on following page] 198 IN WITNESS WHEREOF, CITY and CHAMBER have executed this MOU as evidenced by the signatures contained below: CITY OF LA QUINTA: By: Jon McMillen City Manager Dated: ATTEST: By: Monika Radeva City Clerk APPROVED AS TO FORM: By: William H. Ihrke City Attorney GREATER COACHELLA VALLEY CHAMBER OF COMMERCE: Bv: Brandon Marley President Dated: ATTEST: By: Print Name & Title: APPROVED AS TO FORM AND CONTENT: Bv: Print Name &Title: 199 EXHIBIT "A" Obligations of CHAMBER 1. The Gem Newsletter a. Community Newsletter with circulation by mail to residences and businesses within La Quinta with a monthly frequency and includes digital format and distribution (i.e. email blasts, social media) b. City reserves the option to purchase ad space with exclusive pricing that includes: i. TBD full pages of content, twelve (12) months ii. TBD full pages of recycling content, twelve (12) months Layout and design for all content 2. State of the City a. Presentation by Mayor and Council of city progress and on -going development efforts. b. Mayor and Council will also present business awards as determined by a process agreed to by both parties. c. GCVCC would stage this annual event; city staff would design and approve format and content 3. 15th Annual Hot Rod & Custom Car Show Sponsorship a. Community Event: annual car show at La Quinta Community Park. i. Projected eventparameters include: a. 80-150 vehicle entries; b. 8-25 food/retail vendors and alcohol sales; c. Live entertainment during the event; and d. La Quinta auto dealership inclusion. b. CityTitle Sponsorship, which includes: event materials branding (both print and digital), press release inclusion, and drive market promotion (in San Diego and Orange Counties) 4. Business Development a. Business Outreach/Services i. Ombudsman -like Services ii. Strategic Advertising/PR ill. Regional Investment iv. Workforce and Business Development v. Data Collection of City's Businesses Grand Total: TBD CHAMBER shall submit monthly invoices to CITY. Such invoices shall be reviewed by a principal member of CHAMBER specifying that the payment requested is for work performed in accordance with the terms of this MOU. CITY will pay CHAMBER for all expenses stated thereon which are approved by CITY and in accordance with this MOU no later than thirty (30) days after invoices are received by the CITY 200 BUSINESS SESSION ITEM NO. 3 City of La Quinta CITY COUNCIL MEE I IN(3: .tune 6, 2023 STAFF REPORT AGENDA TITLE: AUTHORIZE FUNDING TO PROVIDE ASSISTANCE TO AREA HOMELESS SERVICE PROVIDERS AND HOMELESS PREVENTION PARTNERS FOR FISCAL YEAR 2023/24 RECOMMENDATION Authorize funding to provide assistance to local homeless service providers and homeless prevention partners - Coachella Valley Rescue Mission (CVRM), Martha's Village and Kitchen (MVK), and Coachella Valley Association of Governments (CVAG) for fiscal year 2023/24. EXECUTIVE SUMMARY • On May 16, 2023, the Housing Authority (Authority) approved a $250,000 allocation of Authority funds to local homeless service providers and homeless prevention partners for fiscal year (FY) 2023/24. • These services positively impact the City and the greater Coachella Valley community, particularly in the eastern area. • As these providers have typically received $300,000 total in past fiscal years, the Authority has directed Staff to allocate funds in the upcoming fiscal year for an additional $50,000 for fiscal year (FY) 2023/24, amounting to: ✓ $16,667 to CVRM ✓ $16,667 to MVK ✓ $16,667 to CVAG FISCAL IMPACT If approved, funding will be incorporated in the City Manager's Office budget for Fiscal Year (FY) 2023/24. BACKGROUND/ANALYSIS The Authority annually allocates funding for local homeless service providers and homeless prevention partners in the Coachella Valley. On May 16, 2023, the Authority authorized equal Authority funding contributions of $83,333 to CVRM, MVK, and CVAG, as these organizations have a solid track record of 201 serving the City and the greater Coachella Valley area assisting with critical homeless relief efforts. Each organization must sign a Memorandum of Understanding on an annual basis that mandates a report on the use of the funds, including the number of individuals from La Quinta that were assisted and the services they utilized. The Authority may provide this assistance pursuant to California Health and Safety Code's Community Development and Housing law, which states if the Housing Successor Agency (the Authority) has fulfilled certain obligations, the Authority may expend up to two hundred fifty thousand dollars ($250,000) per fiscal year for homeless prevention and rapid rehousing services for individuals and families who are homeless or would be homeless but for this assistance, including the provision of short-term or medium -term rental assistance, contributions toward the construction of local or regional homeless shelters, housing relocation and stabilization services including housing search, mediation, or outreach to property owners, credit repair, security or utility deposits, utility payments, rental assistance for a final month at a location, moving cost assistance, and case management, or other appropriate activities for homelessness prevention and rapid rehousing of persons who have become homeless. During the May 16, 2023 Authority special meeting, staff was directed to provide options for the City Council to supplement the $250,000 maximum the Authority is able to provide, to bring the total funding provided to the organizations up to $300,000 for FY 2023/24, in line with previous years. The $50,000 difference that the City may provide is recommended to be incorporated in the City Manager's Office budget for FY 2023/24, which, if approved, will amount to equal payments of $16,667 to each organization. ALTERNATIVES Council may elect not to support this funding option, divert funds to other organizations, or save funds for future projects; however, since these organizations have consistently provided support for our community, provided annual reports showing the contributions directly support the surrounding communities and La Quinta residents in need, and rely on these contributions for overall operation, staff does not recommend this alternative. Prepared by: Doug Kinley III, Management Analyst Approved by: Gilbert Villalpando, Director 202 BUSINESS SESSION ITEM NO. 4 City of La Quinta CITY COUNCIL MEETING. June 6, 2023 STAFF REPORT AGENDA TITLE: APPROVE AGREEMENT WITH THE COUNTY OF RIVERSIDE TO PROVIDE LAW ENFORCEMENT SERVICES FOR FISCAL YEARS 2023/24 AND 2024/25 RECOMMENDATION Approve Agreement with the County of Riverside to provide Law Enforcement Services for fiscal years 2023/24 and 2024/25; and authorize the Mayor to execute the agreement. EXECUTIVE SUMMARY • The City contracts with Riverside County Sheriff's Department (RCSD) for law enforcement services; the current two-year agreement expires on June 30, 2023. • RCSD continues to provide effective police services by preserving the safety of the City. • Proposed is a new two-year service agreement (Agreement), from July 1, 2023, to June 30, 2025 (Attachment 1); there are no changes to the agreement terms. FISCAL IMPACT Based on a projected 2.0 to 2.5% rate increase the estimated Agreement amount for fiscal year (FY) 2023/24 is $18,094,000. The rate for FY 2024/25 will be presented in April 2024. BACKGROUND/ANALYSIS Over the years, the City has worked with RCSD to maintain the safety of the community while increasing efficiency, improving communication, and enhancing public safety through the adoption of technology, including the installation of the Public Safety Camera System in September 2021, and approval of the Automated License Plate Reader System on April 4, 2023. As reflected in the table below, crime rates have gradually decreased since 2012. 203 CITY OF LA QUINTA CRIME DATA N N N O M N co co LO L-L O W O � CO W N O M O ML co 2012 2013 2014 2015 2016 2017 2018 2019 2 ■ Property Crimes Violent Crimes i Burglaries ■ Robbery Source: FBI's Crime Data Explorer (CDE) The current service level of 130 patrol hours was adopted on January 1, 2021, which reflects an exceptional service level from patrol deputies, and is supplemented by Motor, Traffic, and the Special Enforcement Team. This proposed Agreement would be effective from July 1, 2023, through June 30, 2025. The following contract service levels are included: • 130 fully supported hours per day (equivalent to approximately 25 Deputy Sheriff positions at 1,884 annual productive hours per position). Dedicated Positions are as follows: • One (1) Lieutenant • Two (2) Sergeants • Five (5) Deputy Sheriffs classified as the Special Enforcement Team (SET) — Target Team • Three (3) Motor Officers • Two (2) Traffic Officers • One (1) Deputy Sheriff (unsupported) position — Violent Crime Gang Task Force • One (1) Deputy Sheriff (unsupported) position — Coachella Valley Narcotics Task Force • Six (6) Community Service Officers II ALTERNATIVES Given that the existing agreement expires June 30, 2023, and law enforcement services are necessary, staff does not recommend an alternative. Prepared by: Martha Mendez, Public Safety Manager Approved by: Jon McMillen, City Manager Attachment: 1. Agreement for Law Enforcement Services with the County of Riverside 204 ATTACHMENT 1 Original 1 of 3 AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN THE CITY OF LA QUINTA AND THE COUNTY OF RIVERSIDE THIS AGREEMENT FOR LAW ENFORCEMENT SERVICES ("Agreement") is made and entered into by and between the CITY OF LA QUINTA, a California Charter City, hereinafter "City," and the COUNTY OF RIVERSIDE, a political subdivision of the State of California, on behalf of the Riverside County Sheriff's Department, hereinafter "County", sometimes collectively referred to herein as the "parties" and individually as a "party". IT IS THEREFORE AGREED AS FOLLOWS: 1. TERM 1.1 Effective Dates. This Agreement shall be effective from July 1, 2023 through June 30, 2025. 1.2 Renewal. In the event City desires to terminate this Agreement at the end of any current two (2) year period, the City Council, not later than twelve (12) months preceding the expiration date of the current term of this Agreement, shall notify the Sheriff and the Board of Supervisors that it wishes to terminate the same. 1.3 Termination. Notwithstanding the provisions of Paragraphs 1.1 and 1.2 herein, either party may terminate this Agreement upon notice in writing to the other party of not less than twelve (12) months prior to the effective termination date. 2. SCOPE OF SERVICE 2.1 Services. The County agrees, through Sheriff thereof, to provide municipal police protection within the corporate limits of City to the extent and in the manner hereinafter set forth. It is understood that the Sheriff's Department shall be the sole provider of general and specialized law enforcement services within the corporate limits of City. City shall not hire any other persons or company to provide general and specialized law enforcement services within the corporate limits of City. However, City is not precluded by any language in this section from hiring an unarmed code enforcement unit. The Sheriff's services shall encompass duties and functions of the type falling under the jurisdiction of and customarily rendered by a police department of the City under State statutes. Such services shall include the enforcement of State Criminal Codes and all pertinent City criminal codes and ordinances. Services shall also include traffic enforcement and related services to the extent possible given the size of the force provided for in this Agreement. County agrees to provide all investigative support necessary to complete criminal investigations conducted hereunder. However, all investigator overtime will be charged to City at the Board of Supervisors approved hourly overtime rate. 205 2.2 California Identification System (CAL -ID) and Records Management System. (RMS) City agrees as a condition of receiving services hereunder to participate in CAL -ID and RMS under the terms and conditions set forth in this Section and to pay for these services under separate billings. 2.2A Definitions. For purposes of this Agreement the following are some of the more common definitions which shall apply, but shall not be limited by this reference: a) Records Management System (RMS) Functions shall mean the software functions provided to City by County, which are supplied by the RMS. These functions shall include inquiry and case entry into the RMS, access to the Master Name Index, Warrant and Master Location Index and Jail Locator databases. b) The California Law Enforcement Telecommunications System Access (CLETS) shall mean that access to the Department of Justice computers provided by County to City. c) Work Station shall mean those County devices and software, which are used by City to access RMS functions and the CLETS. d) LAWNET shall mean the County's law enforcement telecommunications network consisting of County provided data circuits, digital service units, routers, hubs and other County provided hardware and software that is used by City to connect work stations to RMS services as defined below. e) County Services shall mean the collective hardware and software, work LAWNET, stations, RMS functions and CLETS. 2.213 Scope of RMS Services. County agrees to provide to City full access to the RMS and CLETS systems. CLETS access will be provided within the scope of CLETS access rules and regulations as established by the California State Department of Justice. 2.2C Provision of RMS Supervision, Labor and Equipment. Supervision over the provision of County Services, the standards of performance and other matters incident to the performance of such services, shall remain with County. Security of the host system and control of LAWNET shall remain with County. The County shall furnish all labor and equipment for the host system necessary to maintain the level of service rendered hereunder. In the event City chooses to provide PC -based equipment for services defined herein, the equipment must be configured in accordance with County specifications. Further, City shall not alter the configuration of any PC - based equipment used to provide services herein without the permission of Sheriff s Information Technology Officer. 2.2D Establishment of RMS Rates and Payment of Costs. Establishment of RMS rates and payments for provided services shall be as specified in Sections 7.2 and 7.4 of this Agreement. 3. LEVEL OF SERVICE 206 3.1 Level of Service Specified. County shall provide all enforcement services at the level specified in Attachment A, attached hereto and incorporated herein by this reference. 3.2 Variation in Level of Service. Variations in the level of service shall be made by amendment, as provided for in Section 11 of this Agreement, and under the following terms: If City requests an increase in the level of service to be provided under this Agreement, County agrees to provide such increased level of service as soon as is practicable, consistent with the ability of the Sheriff to hire and train recruits. If City elects to reduce the level of service provided herein by ten percent (10%) or greater, City must give notice in writing to County not less than twelve (12) calendar months prior to the effective date of such reduction. If City elects to reduce the level of service provided herein by less than ten percent (10%), County agrees to reduce the level of service accordingly as soon as it is practicable. The level of service, however, may not be reduced to below the minimum level, as determined by County, required to ensure public and officer safety. 4. CHIEF OF POLICE The Sheriff will, to the extent practical, coordinate appointment of a Police Chief with City and consult with City on final selection for the position. 5. PROVISION OF SUPERVISION, LABOR, AND EQUIPMENT 5.1 Supervision. Supervision over the rendition of law enforcement services, the standards of performance, the discipline of officers, and other matters incident to the performance of such services and the control of personnel so employed, shall remain with County. The Sheriff or a designated representative will meet and confer with the City Manager or a designated representative on questions related to the provision of services. 5.2 Labor and Equipment. For the purpose of performing said services, County shall furnish and supply all labor, supervision, equipment, communication services, and supplies necessary to maintain the level of service to be rendered hereunder. Location of the above will not necessarily be within City limits. Notwithstanding anything herein contained, it is agreed that in all instances where specific equipment used solely to support specialized enforcement activities within the City not normally provided by the Sheriff is to be used, or where special supplies, stationery, notices, forms, and the like related to law enforcement are to be issued in the name of City, such equipment and materials shall be supplied by City at its own cost and expense. Any such special equipment or materials so purchased by City shall meet with the Sheriffs specifications shall remain within the City limits, and ownership title thereto shall remain with City. However, under no circumstances shall City purchase or otherwise provide general patrol vehicles for services provided pursuant to this Agreement without permission of Sheriff. The County shall provide all marked general Patrol vehicles to City and shall charge City for their use on a per mile basis. 5.3 City -Owned Motorcycles and Specialized Support Vehicles. In the event City chooses to provide motorcycles or specialized support vehicles for use in providing services hereunder, the 207 motorcycles or specialized support vehicles shall meet minimum specifications furnished by County, shall be adequately equipped and ready for use, and shall be registered in the name of City. It is further understood that City is providing motorcycles or specialized support vehicles to Sheriff expressly for law enforcement services and shall only be operated by Sheriff's personnel, or persons authorized by the Sheriff. City shall bear the cost of maintenance, fuel, licensing, and any and all expenses associated with use of the motorcycles and specialized support vehicles for the provision of services hereunder, which is inclusive of responsibility for any and all cost for physical damage to the City -owned motorcycles or specialized support vehicles. However, County shall be responsible for the cost of all third party liability caused by the operation of the City -owned motorcycles or specialized support vehicles, including the property damage caused by the negligence or wrongful acts of County officers and employees while operating City -owned motorcycles and specialized support vehicles. Motorcycles and specialized support vehicles shall be used only for city -approved functions. 5.4 Vehicle Insurance. City shall maintain insurance for any physical damage to the City - owned vehicles in an amount equal to the replacement value of all vehicles provided to the County under this Agreement. Policy shall, by endorsement, name the County of Riverside, its Departments, Districts, Agencies and Special Districts, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents, or representatives as Additional Insureds. Such insurance may be provided through a program of self-insurance. General Insurance Provisions - All lines: a. Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have an A.M. BEST rating of not less than an A: VIII (A: 8) unless such requirements are waived, in writing, by the County Risk Manager. If the County's Risk Manager waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term. b. The City shall cause their insurance carrier(s) to furnish the County of Riverside with 1) a properly executed original Certificate(s) of Insurance and certified original copies of Endorsements effecting coverage as required herein; or, 2) if requested to do so orally or in writing by the County Risk Manager, provide original certified copies of policies including all Endorsements and all attachments thereto, showing such insurance is in full force and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant of the insurance carrier(s) that shall provide no less than thirty (30) days written notice be given to the County of Riverside prior to any material modification or cancellation of such insurance. In the event of a material modification or cancellation of coverage, this Agreement shall terminate forthwith, unless the County of Riverside receives, prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverages and the insurance required herein are in full force and effect. Individual(s) authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each policy and the Certificate of Insurance. If County is utilizing City -owned vehicles, operations shall not commence until the County of Riverside has been furnished original Certificate (s) of Insurance and certified original copies of endorsements or policies of insurance including all endorsements and any and all other attachments as required in this Section. 208 c. It is understood and agreed by the parties hereto and the City's insurance company(s), that the Certificate(s) of Insurance and policies shall so covenant and shall be construed as primary insurance, and the County's insurance and/or deductibles and/or self -insured retentions or self -insured programs shall not be construed as contributory. 6. EMPLOYMENT STATUS OF PERSONNEL 6.1 Employment Status. Any persons employed by County for the performance of services and functions pursuant to this Agreement shall remain employees of County on special assignment to City for the purposes of this Agreement, and shall not be considered employees of City. No such County employee shall have any entitlement to compensation, workers' compensation coverage, pension, or civil service benefits from City. 6.2 Labor Shortage. In the event of a work slow -down, strike, or any other form of job action by those individuals assigned to City, County agrees to provide only that level of service which may be available through mutual aid, pursuant to Government Code Section 8615, et seq. City shall be billed only for the actual hours of service received. 7. COMPENSATION 7.1 Payment Basis. City shall reimburse County the cost of rendering services hereunder at rates established by the County Board of Supervisors, which rates shall include all items of cost and expense to the Sheriff for providing the services hereunder. Such cost of services shall be established by the County Board of Supervisors in the form of hourly rates for Sheriff's Department personnel, vehicle mileage rates, facility use rates, RMS transaction fees and CAL -ID fees. "Cost" as used herein shall not include items of expense attributable to services normally provided or available to all territory within the County as part of County's obligation to enforce State law. In addition to any other fees or costs set forth herein, County may impose on City, and City shall pay upon receipt of an invoice from County, a criminal justice administrative fee consistent with Government Code Section 29550 with respect to arrests made by County employees pursuant to this Agreement just as if such arrests had been made by City employees. Pursuant to Government Code Section 51350, County shall not charge City for services it would provide to any city in the County free of charge. These services, which are provided at the discretion of County, could typically include the services of the Sheriffs Special Investigations Bureau, Emergency Services Team and Aviation Unit. 7.2 Establishment of Costs. The rates to be charged City shall be adjusted periodically, but not more than once each fiscal year, to reflect any changes in the cost to County for providing services hereunder. City shall be notified of any change in the rates to be charged City prior to submittal of the proposed change to the County Board of Supervisors for adoption, and City shall be given the opportunity to review the proposed change with County personnel. City shall, thereafter, be notified of adoption by County of the rates to be charged City, and said new rates shall take effect on the same date as County incurs the associated costs. Should City, subsequent to a rate adjustment, choose not to appropriate or expend any additional monies needed to support the level of service theretofore supplied, County reserves the right to reduce the level of service in accordance with the amount City is willing to expend. 209 7.3 Facility Rate Charges. City shall reimburse County for the costs incurred by the Sheriff's Department at County -owned or leased facilities. Costs are prorated according to the facility's square footage occupied by a Sheriff's Department Bureau or Unit. 7.3A Calculation of Facility Rates. The total of the facility's cost components is divided by the appropriate variable number of positions (number of station funded, sworn department funded or total Department funded employees depending on the facility in question and the Department population served). This cost per funded position is then applied to the number of positions chargeable to the contract city to arrive at each contract city's share of the facility cost. The County agrees that Facility Rate Station charges to City will not be increased due to the Sheriff's decision to move Contract or unincorporated County Patrol positions from the Station. 7.4 Payment of Costs. County, through the Sheriff's Department, shall provide to City within 30 days of the conclusion of each billing period, an itemized statement of the costs for services being charged for said billing period. Billing statements for RMS services will be provided quarterly for services being charged for said quarter. City shall remit payment to the invoicing department within 30 days after receipt of such statements. If such payment is not received by the County within thirty (30) days after presentation of billing, County may satisfy such indebtedness from any funds of the City on deposit with County as provided by law pursuant to Government Code Section 907. 7.5 Field Training Costs. Should City elect to add additional Deputy Sheriff positions to the level of service described herein, there will be an associated field training cost for each additional position. City will be billed, on a separate invoice, up to a maximum of sixteen (16) weeks of training on a one-time basis for each additional Deputy position. Said cost will be charged at the Unsupported Deputy hourly rate as approved by the County Board of Supervisors. Billing will be provided for field training costs in conjunction with the rate adjustment billing. Field training costs will not apply to supervisory or classified positions added to the level of service. 7.6 Miscellaneous Costs. There are a number of other service costs that City shall be responsible for paying as they are incurred. These costs are not included as the support or service and materials cost components in the fully supported Deputy hourly rate, nor any other such rates established by the County Board of Supervisors. These service costs may include, but are not limited to, charges from vendors for: crime scene clean-up, blood draws, rape exams, polygraph exams, specialized printing jobs exclusive to City and training for personnel requested by City for specialized law enforcement. 8. INDEMNIFICATION AND HOLD HARMLESS 8.1 Indemnification by City. City shall indemnify and hold harmless the County, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives from any liability, claim, damage or action whatsoever, based or asserted upon any act or omission of City, its officers, employees, contractors, agents or representatives arising out of or in any way relating to this Agreement, including but not limited to property damage, bodily injury, or death. City shall defend, at its sole cost and expense, including but not limited to attorney fees, cost of investigation, defense and settlements or awards, the County, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives in any such action or claim. With respect to any action or claim subject to indemnification herein by 210 City, City shall, at its sole cost, have the right to use counsel of its own choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of County; provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes City's indemnification of County. City's obligations hereunder shall be satisfied when City has provided to County the appropriate form of dismissal (or similar document) relieving the County from any liability for the action or claim involved. Any insurance coverage shall in no way limit or circumscribe City's obligations to indemnify and hold harmless the County. 8.2 Indemnification by CountyCounty shall indemnify and hold harmless the City, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives from any liability, claim, damage or action whatsoever, based or asserted upon any act or omission of County, its officers, employees, contractors, agents or representatives arising out of or in any way relating to this Agreement, including but not limited to property damage, bodily injury, or death. County shall defend, at its sole cost and expense, including but not limited to attorney fees, cost of investigation, defense and settlements or awards, the City, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives in any such action or claim. With respect to any action or claim subject to indemnification herein by County, County shall, at its sole cost, have the right to use counsel of its own choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of City; provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes County's indemnification of City. County's obligations hereunder shall be satisfied when County has provided to City the appropriate form of dismissal (or similar document) relieving the City from any liability for the action or claim involved. Any insurance coverage shall in no way limit or circumscribe County's obligations to indemnify and hold harmless the City. 9. ADMINISTRATION The City Manager of City shall administer this Agreement on behalf of City, and the Sheriff shall administer this Agreement on behalf of County. 10. RECORDS County shall maintain adequate records to discharge its responsibilities under this Agreement, and shall permit inspection of County's appropriate records that relate to City services under this Agreement, as allowed by law. County shall provide City access to appropriate records pertaining to City services for approval, funding or auditing services, upon reasonable notice. County shall maintain such records for periods of time as provided by law or records retention schedules duly adopted by the appropriate legislative body. Covenants under this Section shall survive the termination of this Agreement. 11. ALTERATION OF TERMS No addition to, or alteration of, the terms of this Agreement, whether by written or verbal understanding of the parties, their officers, agents, or employees, shall be valid unless made in the form of a written amendment to this Agreement which is formally approved and executed by both parties. No waiver of any term or condition of this Agreement by either party shall be a continuing waiver thereof. 211 12. NOTICES Any notices required or desired to be served by either party upon the other shall be addressed to the respective parties as set forth below: County City Chad Bianco, Sheriff City of La Quinta Riverside County Sheriff's Department 78495 Calle Tampico Post Office Box 512 La Quinta, California 92253 Riverside, California 92502 Attn: City Manager or to such other addresses as from time to time may be designated by the respective parties. An information copy of any notice to County shall also be sent to: Clerk of the Board of Supervisors County of Riverside 4080 Lemon Street, I" Floor Riverside, California 92501 Notice shall be deemed given when in writing and delivered personally or mailed with confirming delivery receipt addressed as set out above. 13. SEVERABILITY If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall continue in full force and effect. 14. STANDARD OF CARE In performing the police services required by this Agreement, County agrees to use that degree of care and skill ordinarily exercised under similar circumstances by law enforcement officers in performance of the duties required by this Agreement. All Sheriff's personnel who provide general and specialized law enforcement services to City pursuant to this Agreement shall have met the minimum qualifications designated for their specific classification, including a background investigation. 15. JURISDICTION AND VENUE This Agreement shall be construed under the laws of the State of California. In the event any action or proceeding is filed to interpret, enforce, challenge, or invalidate any term of this Agreement, venue shall lie only in the state or federal courts in or nearest to Riverside County. 16. ENTIRE AGREEMENT This Agreement is intended by the parties hereto as a final expression of their understanding with respect to the subject matter hereof and as a complete and exclusive statement of the terms and conditions 212 thereof and supersedes any and all prior and contemporaneous agreements and understandings, oral or written, in connection therewith. 17. ELECTRONIC/DIGITAL SIGNATURES This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each party of this Agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act (("CUETA") Cal. Civ. Code §§ 1633.1 to 1633.17), for executing this Agreement. The Parties further agree that the electronic signatures of the Parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code. [Signatures on Following Page] 213 IN WITNESS WHEREOF, the City of La Quinta, by minute order or resolution duly adopted by its City Council, has caused this Agreement to be signed by its Mayor and attested and sealed by its Clerk, and the County of Riverside, by order of its Board of Supervisors, has caused this Agreement to be subscribed by the Chair of said Board and sealed and attested by the Clerk of said Board, all on the dates indicated below. Dated: APPROVED AS TO FORM: William H. Ihrke City Attorney LN Dated: ATTEST: Kimberly A. Rector Clerk of the Board Deputy CITY OF LA QUINTA M. Linda Evans, Mayor ATTEST: Name: Monika Radeva Title: City Clerk LN COUNTY OF RIVERSIDE By: Kevin Jefferies Chair of the Board of Supervisors Riverside County Board of Supervisors 10 APPROVED AS TO FORM: Minh C. Tran County Co By. M�-- Kristine Bell -Valdez Deputy County Counsel 214 ATTACHMENT A CITY OF LA QUINTA LEVEL OF SERVICE Average Patrol Services 130 fully supported hours per day (Approximate equivalent of 25 Deputy Sheriff positions @ 1,884 annual productive hours per position.) Dedicated Positions One (1) Sheriff's Lieutenant position Two (2) Sheriff's Sergeant positions Five (5) Deputy Sheriff (fully supported) positions — Target Team Three (3) Deputy Sheriff (fully supported) positions — Motor Officers Two (2) Deputy Sheriff (fully supported) positions — Traffic Officers One (1) Deputy Sheriff (unsupported) position — Violent Crime Gang Task Force One (1) Deputy Sheriff (unsupported) position — Coachella Valley Narcotics Task Force Six (6) Community Service Officer II positions 11 215 216 BUSINESS SESSION ITEM NO. 5 City of La Quinta CITY COUNCIL MEETING: ,tune 6, 2023 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT WITH THE COUNTY OF RIVERSIDE, FOR FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL, AND MEDICAL EMERGENCY SERVICES, TO ADD A FIRE SAFETY SUPERVISOR POSITION RECOMMENDATION Approve Amendment No. 1 to Cooperative Agreement with the County of Riverside, for fire protection, fire prevention, rescue, fire marshal, and medical emergency services, to add a Fire Safety Supervisor position; and authorize the City Manager to execute the Amendment. EXECUTIVE SUMMARY • The City contracts with the County of Riverside for fire services; the current agreement includes two Fire Marshal positions, a Fire Safety Specialist and a Fire Systems Inspector, both of which are responsible for plan check reviews and inspections. • Due to significant increase in building activity, workload demands have expanded drastically. • To meet increased construction demands, the Office of the Fire Marshal (OFM) is recommending adding a Fire Safety Supervisor to supervise and support the needs of the City. FISCAL IMPACT The annual costs associated with this new position are estimated at $130,685.15 (Attachment 1). Additionally, this position requires a vehicle equipped with emergency lights and decals. A Code Compliance vehicle could be transferred to this position at an estimated cost of $6,000. As shown below, the cost of this position could be fully covered by the revenues received from Fire Plan Review Fee and Fire Inspection Fee, and if needed, Fire Tax Credits could cover the difference. Fiscal Year FY 2022-23 (as of 5/30/23) FY 2021-22 Fire Plan Review Fee $59,368.50 $99,228.25 Fire Inspection Fee $120,079.60 $119,607.00 Fire Revenues $179,448.10 $218,835.25 217 FY 2020-21 $55,610.00 $60,030.20 $115,640.20 FY 2019-20 $73,338.31 $56,535.05 $129,873.36 FY 2018-19 $53,496.00 $37,518.00 $91,014.00 FY 2017-18 $48,538.28 $24,930.00 $73,468.28 BACKGROUND/ANALYSIS The City contracts with Riverside County Fire Department (County Fire) to provide fire services. Under this agreement, the City contracts for two Fire Marshal positions, a Fire Marshal Specialist and a Fire Marshal Inspector, who are responsible for plan reviews, construction, mandated inspections, fire investigations, and public education. The Fire Specialist prioritizes land development and construction items to meet City's timelines, reviews City events as needed, and conducts property inspections as time allows. The Fire Systems Inspector focuses on inspections including the annual inspections as required by law, and proactive inspections of businesses to ensure fire sprinkler systems are properly functioning. 464 La Quinta Fire Marshal Activity 930 862 473 559 588 1427 [:%N FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 +Plan Reviews —e—Fire Inspections 1927 582 FY 2022-2023 (as of 5/25/23) For several years, construction projects have significantly increased, resulting in an influx of construction plan reviews and inspection requests. As shown on the graph above, the workload of the La Quinta OFM has consistently increased in the last five fiscal years. Specifically, fire inspections have multiplied by 315% from FY 2018-19 to FY 2022-23. . In the past, the OFM provided additional temporary assistance to keep up with inspection demands, however, that is no longer possible as the OFM has also experienced higher demands throughout the County. As a solution, OFM is recommending Contract Cities increase their Fire Marshal staffing levels to meet their workloads. Since La Quinta already has two positions under contract, the OFM is recommending adding a Fire Safety Supervisor to oversee, coordinate, prioritize, and assist in the daily operations of the OFM. This position requires the incumbent to have five years of progressive responsible experience and advanced -level plan review and inspection (Attachment 1). 218 Staff has reviewed this recommendation among other options, such as splitting this position with another city, however, sharing the position with another city will not guarantee an acceptable turnaround. An additional option was to contract a consulting firm to conduct on -call plan checks and fire inspections, however this is not a suitable option as OFM staff must provide final approval for plan reviews and inspections. Given the continuous increase in construction activity, plus annual State mandated inspections, staff is requesting that a Fire Safety Supervisor position be added to the City's Fire Service Agreement to ensure the City's needs are met in a timely manner. ALTERNATIVES Council could elect to delay, modify, or reject the requested amendment to the fire contract. Prepared by: Martha Mendez, Public Safety Manager Approved by: Jon McMillen, City Manager Attachment: 1. Fire Safety Supervisor Job Description 219 ATTACHMENT 1 FIRE SAFETY SUPERVISOR Class Code: 1 37876 G Bargaining Unit: SEIU - Supervisory COUNTY OF RIVERSIDE Established Date: Jan 19, 2006 Revision Date: Nov 14, 2013 SALARY RANGE $46.16 - $62.83 Hourly $8,000.96 - $10,890.43 Monthly $96,011.55 - $130,685.15 Annually CLASS CONCEPT: Under general direction, supervises and coordinates the daily operations of a fire inspection or plan review division or city fire marshal service contract; coordinates fire prevention activities with other jurisdictions and outside agencies; and performs other related duties as assigned. Incumbents of the Fire Safety Supervisor classification exercise general supervision over the Plan Review and Construction division, Permit and Code Enforcement division, Special Unit program or administer Fire Marshal service contracts, and may assist in planning and logistical support functions for the Incident Command System. REPRESENTATION UNIT: SEIU - Supervisory EXAMPLES OF ESSENTIAL DUTIES: (Depending on the area of assignment, duties may include, but are not limited to, the following) • Supervise and coordinate fire prevention programs and activities of the Fire Prevention Section; coordinate staffing, permitting, and scheduling of inspection programs and special events. • Supervise daily activities of fire prevention employees including: assigning, prioritizing, and monitoring work in area of assignment; conducting performance evaluations; recommending staffing and disciplinary actions; ensure appropriate training is available, counseling, evaluating, and meeting with fire prevention personnel to identify and resolve 220 issues/problems. • Reviews, researches and evaluates fire protection, building and development plans and specifications for conformance with applicable laws, codes and regulations concerning fire protection and life safety; evaluates equipment for effectiveness and makes recommendations for improved and/or alternative fire protection plans and devices; may conduct special inspections and investigations of new construction and existing structures as it relates to fire codes. • Assist with developing and implementing the Fire Prevention goals and objectives, work plans, priorities, and policy and procedures within assigned section; assist in preparing and updating the Riverside County Master Fire Plan. • May serve as contract Fire Marshall and develop, implement, and supervise the localized fire prevention program and local service operations while maintaining program consistency across jurisdictions. • Serve as liaison for the plan review and fire inspection functions of the Fire Prevention division with other department divisions, government agencies, partner jurisdictions and the public; assist the public and other employees with technical inquiries related to Fire Prevention operations; oversee and resolve difficult and sensitive inquiries or complaints. • Develop code amendments and participate in the code adoption process with stakeholders and partner agencies. • Write technical guidelines, bulletins, and interpretations; oversee and implement the development of procedures and handbooks for fire inspection; prepare and maintain a variety of organizational reports and operational studies; recommend modifications to programs, polices, and procedures. • Conduct quality control of fire prevention operations; prepare and maintain a variety of reports and information related to Fire Prevention operations and appeal process. • Supervise fire safety inspection of commercial, institutional, and industrial occupancies. • Pursue legal remedy for non-compliance with fire codes, including issuance of pre -citation notices, preparation of legal complaints, and testifying in court. • Provide support to a variety boards and commissions; attend and participate in professional group meetings representing the Fire Department interests; maintain currency with applicable code, regulations, policies, and procedures. RECRUITING GUIDELINES: Experience: Five years of progressively responsible experience performing advanced -level plan review and fire inspections related to application of fire and building code or equivalent education, training, and experience which demonstrates possession of the listed knowledge and abilities. Knowledge of: The principles of supervision, performance evaluation, progressive discipline, motivation and organization; principles and practices of staff and organizational development; principles and practices of fire prevention, inspection, plan review, and code enforcement; principles and methods of fire prevention education; burning characteristics associated with building construction and chemical hazards; applicable federal, state, and local laws, codes, and regulations; State Fire Marshal's regulations and prevailing practices in fire prevention; Uniform Fire Code and Uniform Building Code; mathematical concepts; effective 221 communication and interpersonal skills; customer service principles. Ability to: Supervise, direct, and coordinate the work of technical and clerical personnel; monitor and evaluate employee; prepare clear, concise, and well -documented reports and correspondence; analyze, interpret, and apply applicable federal, state, and local laws, rules, and regulations; recognize problems, analyze data, formulate alternatives, and make or recommend appropriate decisions or resolutions; productively use personal computers and associated software; prepare and conduct presentations to diverse audiences; recognize fire and life safety code violations and hazards; interpret codes and regulations for the public; read and interpret plans and blueprints; establish and maintain effective and tactful working relationships with co-workers and the general public; provide quality customer service. OTHER REQUIREMENTS: License/Certificate: Possession of a valid California Driver's License. May be required to successfully complete the Penal Code 832 course. PRE -EMPLOYMENT: All employment offers are contingent upon successful completion of both a pre -employment physical exam, including a drug/alcohol test, and a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment.) PROBATIONARY PERIOD: As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head. 222 STUDY SESSION ITEM NO. 1 City of La Quinta CITY COUNCIL MEETING: June 6, 2023 STAFF REPORT AGENDA TITLE: DISCUSS FISCAL YEAR 2023/24 PRELIMINARY PROPOSED BUDGET RECOMMENDATION Discuss fiscal year 2023/24 preliminary proposed budget. EXECUTIVE SUMMARY • The May 16, 2023 City Council budget study session focused on the General Fund and Internal Service Funds. • This study session focuses on a review of Special Revenue Funds and Capital Funds of the City. • Total non -General Fund revenues are $39,521,208 and total expenditures are $39,196,609 excluding the Enterprise Fund, which will be presented at the June 20, 2023 Council meeting. • Final budget adoption is scheduled for the June 20, 2023 Council meeting. FISCAL IMPACT Non -General Fund revenues total $39,521,208 while expenditures total $39,196,609, resulting in a surplus of $324,599. Funds with expenses greater than revenues are utilizing fund balance. BACKGROUND/ANALYSIS The goal of the second study session is to provide an overview and allow time to meet with interested parties to address details that may not be easily conveyed in a study session format. The Fiscal Year 2023/24 Proposed Budget Overview (Attachment 1) provides a narrative for all Special Funds. Line -item details for these revenues and expenses are located in Exhibit A of the Attachment. 223 ALTERNATIVES The Council may wish to request further information regarding specific items and provide direction regarding the next steps in the overall budget process, prior to budget adoption scheduled for June 20, 2023. Prepared by: Claudia Martinez, Finance Director Approved by: Jon McMillen, City Manager Attachment: 1. Fiscal Year 2023/24 Proposed Budget Overview 224 ATTACHMENT 1 FISCAL YEAR 2023124 SECOND BUDGET STUDY SESSION OVERVIEW C& Qa(,`&a CALIFORNIA The second budget study session provides an overview of Special Revenue funds and Capital Funds of the City. Exhibit A to this report provides line -item details of revenues and expenditures for all funds. The final budget is scheduled for Council adoption on June 20, 2023. The fiscal year 2023/24 budget continues to evolve and all updates will be incorporated in the final adopted budget. The City will continue to take a proactive approach in maintaining City infrastructure, meeting the needs of the community, and strengthen City of La Quinta's long-term fiscal health. As always, the City will maintain department operations that are in balance with its revenues to ensure balanced budgets are possible in future years. A one -page summary, found on Exhibit A with the proposed budget, provides a quick reference of all proposed revenues and expenditures by fund. The Supplemental Information section of the Proposed Budget provides a description of each fund. SPECIAL REVENUE FUNDS Special Revenue Funds account for specific revenues and their related expenditures that are legally required to be held in separate funds. Revenues are derived from developer impact fees, property tax assessments, State and Federal programs, housing income, or operations. These restricted funds are for road repairs, recycling programs, art in public places, housing activities, police programs, and the administration of retiree benefits through trusts. The final page of this report provides a summary of revenue and expenses by Special Fund. Gas Tax Fund Revenue projections are provided by the State and are expected to grow at a modest pace, it is estimated that total local streets and roads allocations will grow by about $200,000 in 2023/24. We can expect stable year over year growth in future years, while fuel consumption may remain flat or in slight decline, annual cost of living adjustments will help to maintain revenues. The General fund is anticipated to transfer $500,000 into the Gas Tax Fund to supplement operations. Increases in expenditures include salary and benefits (annual step increases and health costs), operational expenses such as safety gear and uniforms due to higher costs, and additional machinery and equipment to assist with efficiency in operations. Transfers out for CIP projects total $917,400 for the Avenue 50 Widening Improvements and Washington Street Sidewalk Improvements projects. The Lighting and Landscape District (LLD) Fund is partially funded with $989,000 from property tax assessments. To ensure continued citywide landscaping, the General Funds is projected to contribute $1,500,000 in 2023/24. Increases in expenditures include salary and benefits (annual step increases and health costs), landscape contract increase, and inflationary impacts on materials and supplies and utility rates. Housing Authority Funds will be presented to the Housing Authority in detail on June 6, 2023. A preliminary review of the proposed budget will be presented to the Housing Commission on June 14, 2023 and is scheduled for adoption on June 20, 2023. 2023-24 Second Budget Study Session Page 225 Finance Authority Fund includes ongoing expenses that are limited to the filing of an annual State Controller's Report. The 1996 Civic Center Bond was paid off in October 2018 and is noted in the FY 2018/19 Annual Comprehensive Financial Report. Overall expenses are decreasing for the Library and Museum Fund compared to FY 2022/23 due to CIP carryovers from FY 2021 /22 to FY 2022/23 for the Village Art Plaza site improvements at the former lumberyard building acquired by the City. Expenditure increases include contract services, utility charges including gas, electricity, and water, and operational expenses due to inflationary impacts on costs. An increase of $150,000 is requested for Library exterior maintenance and repairs in addition to painting. OTHER SPECIAL REVENUE FUNDS Measure A Fund provides the City with funding for street maintenance and operations, street repairs and improvements, and new infrastructure of the streets and roads systems. The Riverside County Transportation Commission (RCTC) allocates funds to local agencies to be used on specific capital projects pre -approved by RCTC. County sales tax revenue is expected to increase by 7% from the prior year based on estimates from RCTC's Measure A Program Allocation projection report issued each year. Development Impact Fee (DIF) Funds are restricted to capital improvement program expenses. Funds with no expenses in 2023/24 either have no current project commitments or are saving revenues for future fiscal year capital projects. For 2023/24, the Art in Public Places Fund (APP) proposed budget includes the maintenance contract, updating the full inventory of art in public places including internal city inspections, and engineering services for new art installations. An increase of $19,300 accounts for the incorporation of new art signage and the production of an art brochure for the upcoming APP Art Tour program and the opportunity to purchase or commission artwork and murals. ENTERPRISE FUND The SilverRock Golf Resort Fund annual management plan with revenue and expenditure detail will be presented to City Council on June 20, 2023. CAPITAL IMPROVEMENT PROGRAM (CIPi The preliminary Capital Improvement Programs Fund includes revenues and expenditures for projects as presented to City Council on April 5, 2022. The total CIP budget for FY 2023-24 is $17,950,700. Developer reimbursements totaling $400,000 for DIF eligible improvements are budgeted in DIF funds and $500,000 for median landscape improvements is expensed out of the LLD fund. 2023-24 Second Budget Study Session Page 2 226 FUND # FUND NAME TOTAL REVENUES TOTAL EXPENSES SURPLUS/ (DEFICIT) 105 DISASTER RECOVERY FUND 15,000 - 15,000 201 GAS TAX FUND 2,458,600 2,456,900 1,700 202 LIBRARY& MUSEUM FUND 2,922,000 2,268,215 653,785 203 PUBLIC SAFETY FUND 2,500 - 2,500 210 FEDERAL ASSISTANCE FUND CDBG 156,000 156,300 300 212 SLESF COPS 101,500 100,000 1,500 215 LIGHTING & LANDSCAPING FUND 2,992,000 2,668,265 323,735 220 QUIMBY FUND 50,000 - 50,000 221 AB 939 - CALRECYCLE 70,000 150,000 80,000 223 MEASURE A FUND 2,028,000 1,865,000 163,000 225 INFRASTRUCTURE FUND 500 - 500 226 EMERGENCY MANAGEMENT PERFORMANCE FUND 12,500 12,000 500 227 STATE HOMELAND SECURITY PROGRAM 5,000 5,000 - 230 1 CASp FUND, AB 1379 20,500 5,500 15,000 235 SO COAST AIR QUALITY FUND 55,000 54,000 1,000 241 HOUSING AUTHORITY FUND 1,401,500 1,559,467 157,967 243 RDA LOW -MOD HOUSING FUND 30,000 250,000 220,000 247 ECONOMIC DEVELOPMENT FUND 20,000 31,500 11,500 249 SA 2011 LOW/MOD BOND 36,000 250,000 214,000 250 TRANSPORTATION DIF 1,520,000 550,000 970,000 251 PARKS & RECREATION DIF 751,500 650,000 101,500 252 CIVIC CENTER DIF 501,500 - 501,500 253* LIBRARY DEVELOPMENT DIF 100,000 15,000 85,000 254 COMMUNITY CENTER DIF 252,500 - 252,500 255 STREET FACILITY DIF 1,000 - 1,000 256 PARK FACILITY DIF 100 - 100 257 FIRE PROTECTION DIF 151,500 - 151,500 259 MAINTENANCE FACILITIES DIF FUND 101,000 180,000 79,000 270 ART IN PUBLIC PLACES FUND 154,000 233,000 79,000 275 LQ PUBLIC SAFETY OFFICER FUND 2,500 - 2,500 310 LQ FINANCE AUTHORITY FUND 1,100 1,100 - 401 CAPITAL IMPROVEMENT PROGRAMS 17,950,700 17,950,700 - 405 SA PA1 CAPITAL IMPROVEMENT BOND 1,500 - 1,500 501 FACILITY& FLEET REPLACEMENT FUND 1,685,000 1,448,750 236,250 502 INFORMATION TECHNOLOGY FUND 2,256,708 2,931,062 674,354 503 PARK EQUIP & FACILITY FUND 470,000 2,242,200 1,772,200 504 INSURANCE FUND 1,118,000 1,118,000 - 760 SUPPLEMENTAL PENSION PLAN 6,000 12,850 6,850 761 CERBT OPEB TRUST HEALTH BENEFITS 20,000 1,800 18,200 762 PARS PENSION TRUST 100,000 30,000 70,000 GRAND TOTAL 39,521,208 39,196,609 324,599 * This fund has an outstanding inter -agency loan due to the Successor Agency. 2023-24 Second Budget Study Session Page 3 227 CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change in Actuals Original Budget Current Budget YTD Activity* Proposed Current 22/23 Budget 105 - DISASTER RECOVERY FUND 0000 - Undesignated 330 - Intergovernmental 105-0000-41700 Federal Government Revs 0 4,993,505 4,993,505 4,993,504 I 0 (4,993,505) -100% 330 - Intergovernmental Totals: 0 4,993,505 4,993,505 4,993,504 0 (4,993,505) -1000/0 360 - Use of Money & Property 105-0000-41900 Allocated Interest 11,120 10,000 10,000 (3,101) 15,000 5,000 50% 105-0000-41910 GASB 31 Interest (108,229) 0 0 108,229 0 0 0% 360 - Use of Money & Property Totals: (97,108) 10,000 10,000 105,128 15,000 5,000 500/0 0000 - Undesignated Totals: (97,108) 5,003,505 5,003,505 5,098,632 15,000 (4,988,505) -1000/0 105 - DISASTER RECOVERY FUND Totals: (97,108) 5,003,505 5,003,505 5,098,632 15,000 (4,988,505) -1000/0 201 - GAS TAX FUND 0000 - Undesignated 330 - Intergovernmental 201-0000-42900 Section 2105, Gas Tax 227,320 256,900 256,900 163,896 237,500 (19,400) -8% 201-0000-42905 Section 2106, Gas Tax 145,256 158,500 158,500 107,003 152,000 (6,500) -4% 201-0000-42910 Section 2107, Gas Tax 271,513 350,600 350,600 221,944 285,000 (65,600) -19% 201-0000-42915 Section 2107.5, Gas Tax 6,000 6,000 6,000 6,000 6,000 0 0% 201-0000-42920 Section 2103, Gas Tax 324,392 370,800 370,800 238,112 350,700 (20,100) -5% 201-0000-42922 SB 1, Road Maint. Rehab 813,560 940,211 940,211 558,116 917,400 (22,811) -2% 330 - Intergovernmental Totals: 1,788,042 2,083,011 2,083,011 1,295,070 1,948,600 (134,411) -60/o 360 - Use of Money & Property 201-0000-41900 Allocated Interest 12,459 8,000 8,000 (1,085) 10,000 2,000 25% 201-0000-41910 GASB 31 Interest (50,768) 0 0 37,861 0 0 0% 360 - Use of Money & Property Totals: (38,309) 8,000 8,000 36,776 10,000 2,000 25% 390 - Other Financing Sources 201-0000-49500 Transfers In 190,000 600,000 600,000 600,000 I 500,000 (100,000) -17% 390 - Other Financing Sources Totals: 190,000 600,000 600,000 600,000 500,000 (100,000) -17% 0000 - Undesignated Totals: 1,939,733 2,691,011 2,691,011 1,931,846 2,458,600 (232,411) -90/0 201 - GAS TAX FUND Totals: 1,939,733 2,691,011 2,691,011 1,931,846 2,458,600 (232,411) -90/0 202 - LIBRARY & MUSEUM FUND 0000 - Undesignated 330 - Intergovernmental 202-0000-41720 County Government Rev( 3,103,537 2,800,000 2,800,000 1,059,381 I 2,850,000 50,000 2% 330 - Intergovernmental Totals: 3,103,537 2,800,000 2,800,000 1,059,381 2,850,000 50,000 2% 228 CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change in Actuals Original Budget Current Budget YTD Activity* Proposed Current 22/23 Budget 340 - Charges for Services 202-0000-42202 Gift Shop Sales 0 5,000 5,000 0 0 (5,000) -100% 202-0000-42218 MakerSpace Membership 1,988 2,000 2,000 2,191 2,000 0 0% 340 - Charges for Services Totals: 1,988 7,000 7,000 2,191 2,000 (5,000) -71% 360 - Use of Money & Property 202-0000-41900 Allocated Interest 70,896 60,000 60,000 (5,641) 70,000 10,000 17% 202-0000-41910 GASB 31 Interest (275,476) 0 0 196,898 0 0 0% 360 - Use of Money & Property Totals: (204,580) 60,000 60,000 191,257 70,000 10,000 17% 0000 - Undesignated Totals: 2,900,945 2,867,000 2,867,000 1,252,829 2,922,000 55,000 2% 202 - LIBRARY & MUSEUM FUND Totals: 2,900,945 2,867,000 2,867,000 1,252,829 2,922,000 55,000 2% 203 - PUBLIC SAFETY FUND (MEASURE G) 0000 - Undesignated 360 - Use of Money & Property 203-0000-41900 Allocated Interest 2,255 2,000 2,000 (157) 2,500 500 25% 203-0000-41910 GASB 31 Interest (9,805) 0 0 5,465 0 0 0% 360 - Use of Money & Property Totals: (7,550) 2,000 2,000 5,309 2,500 500 25% 0000 - Undesignated Totals: (7,550) 2,000 2,000 5,309 2,500 500 25% UBLIC SAFETY FUND (MEASURE G) Totals: (7,550) 2,000 2,000 5,309 2,500 500 25% 210 - FEDERAL ASSISTANCE FUND 0000 - Undesignated 330 - Intergovernmental 210-0000-43105 CDBG 1,530 156,000 156,000 180,044 I 156,000 0 0% 330 - Intergovernmental Totals: 1,530 156,000 156,000 180,044 156,000 0 0% 360 - Use of Money & Property 210-0000-41900 Allocated Interest (101) 0 0 (1) 0 0 0% 210-0000-41910 GASB 31 Interest (2,856) 0 0 47 0 0 0% 360 - Use of Money & Property Totals: (2,957) 0 0 46 0 0 00/0 0000 - Undesignated Totals: (1,427) 156,000 156,000 180,090 156,000 0 00/0 210 - FEDERAL ASSISTANCE FUND Totals: (1,427) 156,000 156,000 180,090 156,000 0 00/0 229 CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change in Actuals Original Budget Current Budget YTD Activity* Proposed Current 22/23 Budget 212 - SLESA (COPS) FUND 0000 - Undesignated 330 - Intergovernmental 212-0000-43115 SLESA (COPS) Grant 161,285 100,000 100,000 123,605 I 100,000 0 0% 330 - Intergovernmental Totals: 161,285 100,000 100,000 123,605 100,000 0 0% 360 - Use of Money & Property 212-0000-41900 Allocated Interest 2,717 1,000 1,000 (240) 1,500 500 50% 212-0000-41910 GASB 31 Interest (11,237) 0 0 8,363 0 0 0% 360 - Use of Money & Property Totals: (8,520) 1,000 1,000 8,124 1,500 500 500/0 0000 - Undesignated Totals: 152,765 101,000 101,000 131,728 101,500 500 00/0 212 - SLESA (COPS) FUND Totals: 152,765 101,000 101,000 131,728 101,500 500 00/0 215 - LIGHTING & LANDSCAPING FUND 0000 - Undesignated 340 - Charges for Services 215-0000-42305 Miscellaneous Reimburse 0 0 0 12,051 I 0 0 0% 340 - Charges for Services Totals: 0 0 0 12,051 0 0 00/0 350 - Fines, Forfeitures & Abatements 215-0000-43210 LLD Assessments 969,257 982,300 982,300 544,767 I 989,000 6,700 1% ines, Forfeitures & Abatements Totals: 969,257 982,300 982,300 544,767 989,000 6,700 1% 360 - Use of Money & Property 215-0000-41900 Allocated Interest 3,001 1,000 1,000 (433) 3,000 2,000 200% 215-0000-41910 GASB 31 Interest (20,209) 0 0 15,112 0 0 0% 360 - Use of Money & Property Totals: (17,208) 1,000 1,000 14,679 3,000 2,000 200% 390 - Other Financing Sources 215-0000-49500 Transfers In 1,285,000 1,500,000 1,500,000 1,500,000 I 2,000,000 500,000 33% 390 - Other Financing Sources Totals: 1,285,000 1,500,000 1,500,000 1,500,000 2,000,000 500,000 33% 0000 - Undesignated Totals: 2,237,049 2,483,300 2,483,300 2,071,498 2,992,000 508,700 20% LIGHTING & LANDSCAPING FUND Totals: 2,237,049 2,483,300 2,483,300 2,071,498 2,992,000 508,700 20% 220 - QUIMBY FUND 0000 - Undesignated 360 - Use of Money & Property 220-0000-43200 Quimby Fees 0 25,000 25,000 0 I 50,000 25,000 100% 360 - Use of Money & Property Totals: 0 25,000 25,000 0 50,000 25,000 1000/0 0000 - Undesignated Totals: 0 25,000 25,000 0 50,000 25,000 1000/0 220 - QUIMBY FUND Totals: 0 25,000 25,000 0 50,000 25,000 1000/0 3 230 CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change in Actuals Original Budget Current Budget YTD Activity* Proposed Current 22/23 Budget 221 - AB 939 - CALRECYCLE FUND 0000 - Undesignated 310 - Tax Revenues 221-0000-41506 Burrtec AB 939 Fee 65,870 60,000 60,000 62,328 I 65,000 5,000 8% 310 - Tax Revenues Totals: 65,870 60,000 60,000 62,328 65,000 5,000 8% 330 - Intergovernmental 221-0000-43115 SB 1383 Cal Recycle Gra 59,159 0 0 0 0 0 0% 221-0000-43120 Cal Recycle Grant 10,527 0 0 0 0 0 0% 330 - Intergovernmental Totals: 69,686 0 0 0 0 0 0% 360 - Use of Money & Property 221-0000-41900 Allocated Interest 6,616 4,000 4,000 (538) 5,000 1,000 25% 221-0000-41910 GASB 31 Interest (26,508) 0 0 18,769 0 0 0% 360 - Use of Money & Property Totals: (19,891) 4,000 4,000 18,231 5,000 1,000 25% 0000 - Undesignated Totals: 115,665 64,000 64,000 80,559 70,000 6,000 90/0 221 - AB 939 - CALRECYCLE FUND Totals: 115,665 64,000 64,000 80,559 70,000 6,000 90/0 223 - MEASURE A FUND 0000 - Undesignated 310 - Tax Revenues 223-0000-41320 County Sales Tax 2,031,006 1,865,000 1,865,000 1,326,849 I 2,013,000 148,000 8% 310 - Tax Revenues Totals: 2,031,006 1,865,000 1,865,000 1,326,849 2,013,000 148,000 8% 360 - Use of Money & Property 223-0000-41900 Allocated Interest 30,150 10,000 10,000 (2,676) 15,000 5,000 50% 223-0000-41910 GASB 31 Interest (118,901) 0 0 93,402 0 0 0% 223-0000-42000 Insurance Recoveries 40,117 0 0 0 0 0 0% 360 - Use of Money & Property Totals: (48,634) 10,000 10,000 90,726 15,000 5,000 500/0 0000 - Undesignated Totals: 1,982,372 1,875,000 1,875,000 1,417,575 2,028,000 153,000 8% 223 - MEASURE A FUND Totals: 1,982,372 1,875,000 1,875,000 1,417,575 2,028,000 153,000 8% 225 - INFRASTRUCTURE FUND 0000 - Undesignated 360 - Use of Money & Property 225-0000-41900 Allocated Interest 156 0 0 (12) 500 500 0% 225-0000-41910 GASB 31 Interest (606) 0 0 419 0 0 0% 360 - Use of Money & Property Totals: (450) 0 0 407 500 500 00/0 0000 - Undesignated Totals: (450) 0 0 407 500 500 00/0 225 - INFRASTRUCTURE FUND Totals: (450) 0 0 407 500 500 00/0 231 CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change in Actuals Original Budget Current Budget YTD Activity* Proposed Current 22/23 Budget 226 - EMERGENCY MANAGEMENT PERFOR 0000 - Undesignated 330 - Intergovernmental 226-0000-43120 EMP Grant 28,809 12,000 12,000 0 I 12,000 0 0% 330 - Intergovernmental Totals: 28,809 12,000 12,000 0 12,000 0 0% 360 - Use of Money & Property 226-0000-41900 Allocated Interest 65 100 100 0 I 500 400 400% 360 - Use of Money & Property Totals: 65 100 100 0 500 400 400% 0000 - Undesignated Totals: 28,874 12,100 12,100 0 12,500 400 3% NT PERFORMANCE GRANT (EMPG) Totals: 28,874 12,100 12,100 0 12,500 400 3% 227 - STATE HOMELAND SECURITY PROGI 0000 - Undesignated 330 - Intergovernmental 227-0000-43120 SHSP Grant 6,018 5,000 5,000 4,896 I 5,000 0 0% 330 - Intergovernmental Totals: 6,018 5,000 5,000 4,896 5,000 0 0% 0000 - Undesignated Totals: 6,018 5,000 5,000 4,896 5,000 0 0% %ND SECURITY PROGRAMS (SHSP) Totals: 6,018 5,000 5,000 4,896 5,000 0 00/0 230 - CASp FUND, AB 1379 0000 - Undesignated 360 - Use of Money & Property 230-0000-41900 Allocated Interest 506 200 200 (43) 500 300 150% 230-0000-41910 GASB 31 Interest (1,990) 0 0 1,489 0 0 0% 360 - Use of Money & Property Totals: (1,484) 200 200 1,446 500 300 1500/0 380 - Transfers In 230-0000-42130 SB 1186 Revenue 18,705 20,000 20,000 17,051 I 20,000 0 0% 380 - Transfers In Totals: 18,705 20,000 20,000 17,051 20,000 0 00/0 0000 - Undesignated Totals: 17,221 20,200 20,200 18,497 20,500 300 10/0 230 - CASp FUND, AB 1379 Totals: 17,221 20,200 20,200 18,497 20,500 300 10/0 232 CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change in Actuals Original Budget Current Budget YTD Activity* Proposed Current 22/23 Budget 235 - SO COAST AIR QUALITY FUND 0000 - Undesignated 330 - Intergovernmental 235-0000-43410 SCAQ Contribution 52,791 54,000 54,000 24,425 54,000 0 0% 235-0000-43411 MSRC Funding 0 0 0 51,780 0 0 0% 330 - Intergovernmental Totals: 52,791 54,000 54,000 76,205 54,000 0 0% 360 - Use of Money & Property 235-0000-41900 Allocated Interest 327 400 400 (28) 1,000 600 150% 235-0000-41910 GASB 31 Interest (1,360) 0 0 975 0 0 0% 360 - Use of Money & Property Totals: (1,033) 400 400 947 1,000 600 1500/0 0000 - Undesignated Totals: 51,758 54,400 54,400 77,153 55,000 600 10/0 35 - SO COAST AIR QUALITY FUND Totals: 51,758 54,400 54,400 77,153 55,000 600 10/0 241 - HOUSING AUTHORITY 9101 - Housing Authority - Admin 340 - Charges for Services 241-9101-42301 Miscellaneous Revenue 226 0 0 0 I 0 0 0% 340 - Charges for Services Totals: 226 0 0 0 0 0 00/0 360 - Use of Money & Property 241-9101-41900 Allocated Interest 99,822 100,000 100,000 (7,689) 150,000 50,000 50% 241-9101-41910 GASB 31 Interest (385,817) 0 0 268,385 0 0 0% 241-9101-41915 Non -Allocated Interest 430 500 500 0 500 0 0% 241-9101-42706 Loan Repayments 96,215 0 0 102,185 0 0 0% 241-9101-43504 2nd Trust Deed RepaymE 130,179 100,000 100,000 50,253 100,000 0 0% 241-9101-45000 Sale of Other Assets 367,078 200,000 200,000 0 0 (200,000) -100% 360 - Use of Money & Property Totals: 307,908 400,500 400,500 413,134 250,500 (150,000) -37% 101 - Housing Authority - Admin Totals: 308,134 400,500 400,500 413,134 250,500 (150,000) -37% 9102 - Housing Authority - Wash St Apt: 340 - Charges for Services 241-9102-42305 Miscellaneous Reimburse (1,820) 0 0 0 I 0 0 0% 340 - Charges for Services Totals: (1,820) 0 0 0 0 0 00/0 lousing Authority - Wash St Apts Totals: (1,820) 0 0 0 0 0 0% 9103 - Housing Authority - LQRP 360 - Use of Money & Property 241-9103-43502 Rent Revenue/LQRP 306,372 300,000 300,000 300,706 I 350,000 50,000 17% 360 - Use of Money & Property Totals: 306,372 300,000 300,000 300,706 350,000 50,000 17% 9103 - Housing Authority - LQRP Totals: 306,372 300,000 300,000 300,706 350,000 50,000 17% 233 CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change in Actuals Original Budget Current Budget YTD Activity* Proposed Current 22/23 Budget 9104 - Dune Palms Mobile Estates 360 - Use of Money & Property 241-9104-42112 Rent Revenue/Tenant/Du 791,261 750,000 750,000 682,079 800,000 50,000 7% 241-9104-42302 Miscellaneous Revenue/C 0 1,000 1,000 0 1,000 0 0% 360 - Use of Money & Property Totals: 791,261 751,000 751,000 682,079 801,000 50,000 7% 104 - Dune Palms Mobile Estates Totals: 791,261 751,000 751,000 682,079 801,000 50,000 7% 241 - HOUSING AUTHORITY Totals: 1,403,947 1,451,500 1,451,500 1,395,919 1,401,500 (50,000) -30/o 243 - RDA LOW -MOD HOUSING FUND 0000 - Undesignated 360 - Use of Money & Property 243-0000-41900 Allocated Interest 243-0000-41910 GASB 31 Interest 360 - Use of Money & Property Totals 24,081 102.401 20,000 0 20,000 0 (2,155) 75.210 30,000 10,000 50% 0 0 0% (78,320) 20,000 20,000 73,055 30,000 10,000 500/0 370 - Miscellaneous 243-0000-48500 Extraordinary Gain 121,903 0 0 0 I 0 0 0% 370 - Miscellaneous Totals: 121,903 0 0 0 0 0 00/0 0000 - Undesignated Totals: 43,583 20,000 20,000 73,055 30,000 10,000 50% 3 - RDA LOW -MOD HOUSING FUND Totals: 43,583 20,000 20,000 73,055 30,000 10,000 50% 247 - ECONOMIC DEVELOPMENT FUND 0000 - Undesignated 350 - Fines, Forfeitures & Abatements 247-0000-42706 Loan Repayments 248,110 0 0 64,337 I 0 0 0% ines, Forfeitures & Abatements Totals: 248,110 0 0 64,337 0 0 0% 360 - Use of Money & Property 247-0000-41900 Allocated Interest 24,993 15,000 15,000 (1,994) 20,000 5,000 33% 247-0000-41910 GASB 31 Interest (99,068) 0 0 69,598 0 0 0% 360 - Use of Money & Property Totals: (74,075) 15,000 15,000 67,604 20,000 5,000 33% 0000 - Undesignated Totals: 174,035 15,000 15,000 131,941 20,000 5,000 33% - ECONOMIC DEVELOPMENT FUND Totals: 174,035 15,000 15,000 131,941 20,000 5,000 33% 234 CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change in Actuals Original Budget Current Budget YTD Activity* Proposed Current 22/23 Budget 249 - SA 2011 LOW/MOD BOND FUND (Re 0000 - Undesignated 340 - Charges for Services 249-0000-42301 Miscellaneous Revenue 0 0 0 1,106 I 0 0 0% 340 - Charges for Services Totals: 0 0 0 1,106 0 0 00/0 360 - Use of Money & Property 249-0000-41900 Allocated Interest 5,494 5,000 5,000 (544) 6,000 1,000 20% 249-0000-41910 GASB 31 Interest (26,759) 0 0 25,881 0 0 0% 249-0000-41915 Non -Allocated Interest 29,442 20,000 20,000 31,172 30,000 10,000 50% 360 - Use of Money & Property Totals: 8,177 25,000 25,000 56,509 36,000 11,000 44% 390 - Other Financing Sources 249-0000-49500 Transfers In 0 0 1,387,009 0 I 0 (1,387,009) -100% 390 - Other Financing Sources Totals: 0 0 1,387,009 0 0 (1,387,009) -1000/0 0000 - Undesignated Totals: 8,177 25,000 1,412,009 57,615 36,000 (1,376,009) -97% BOND FUND (Refinanced in 2016) Totals: 8,177 25,000 1,412,009 57,615 36,000 (1,376,009) -97% 250 - TRANSPORTATION DIF FUND 0000 - Undesignated 360 - Use of Money & Property 250-0000-41900 Allocated Interest 29,072 20,000 20,000 (2,911) 20,000 0 0% 250-0000-41910 GASB 31 Interest (123,444) 0 0 101,596 0 0 0% 250-0000-43200 Developer Fees 2,731,351 1,000,000 1,000,000 1,081,694 1,500,000 500,000 50% 360 - Use of Money & Property Totals: 2,636,980 1,020,000 1,020,000 1,180,379 1,520,000 500,000 49% 0000 - Undesignated Totals: 2,636,980 1,020,000 1,020,000 1,180,379 1,520,000 500,000 49% 150 - TRANSPORTATION DIF FUND Totals: 2,636,980 1,020,000 1,020,000 1,180,379 1,520,000 500,000 49% 251 - PARKS & REC DIF FUND 0000 - Undesignated 360 - Use of Money & Property 251-0000-41900 Allocated Interest 3,596 1,000 1,000 (431) 1,500 500 50% 251-0000-41910 GASB 31 Interest (15,051) 0 0 15,051 0 0 0% 251-0000-43200 Developer Fees 1,032,032 500,000 500,000 560,169 750,000 250,000 50% 360 - Use of Money & Property Totals: 1,020,577 501,000 501,000 574,789 751,500 250,500 500/0 0000 - Undesignated Totals: 1,020,577 501,000 501,000 574,789 751,500 250,500 500/0 251 - PARKS & REC DIF FUND Totals: 1,020,577 501,000 501,000 574,789 751,500 250,500 500/0 235 CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change in Actuals Original Budget Current Budget YTD Activity* Proposed Current 22/23 Budget 252 - CIVIC CENTER DIF FUND 0000 - Undesignated 360 - Use of Money & Property 252-0000-41900 Allocated Interest 7,028 1,000 1,000 (728) 1,500 500 50% 252-0000-41910 GASB 31 Interest (30,211) 0 0 25,404 0 0 0% 252-0000-43200 Developer Fees 651,093 300,000 300,000 329,326 500,000 200,000 67% 360 - Use of Money & Property Totals: 627,911 301,000 301,000 354,002 501,500 200,500 67% 0000 - Undesignated Totals: 627,911 301,000 301,000 354,002 501,500 200,500 67% 252 - CIVIC CENTER DIF FUND Totals: 627,911 301,000 301,000 354,002 501,500 200,500 67% 253 - LIBRARY DEVELOPMENT DIF 0000 - Undesignated 360 - Use of Money & Property 253-0000-41900 Allocated Interest 192 0 0 0 0 0 0% 253-0000-43200 Developer Fees 196,456 75,000 75,000 105,248 100,000 25,000 33% 360 - Use of Money & Property Totals: 196,648 75,000 75,000 105,248 100,000 25,000 33% 0000 - Undesignated Totals: 196,648 75,000 75,000 105,248 100,000 25,000 33% 253 - LIBRARY DEVELOPMENT DIF Totals: 196,648 75,000 75,000 105,248 100,000 25,000 33% 254 - COMMUNITY & CULTURAL CENTERS 0000 - Undesignated 360 - Use of Money & Property 254-0000-41900 Allocated Interest 3,732 2,000 2,000 (405) 2,500 500 25% 254-0000-41910 GASB 31 Interest (16,386) 0 0 14,126 0 0 0% 254-0000-43200 Developer Fees 352,108 150,000 150,000 250,140 250,000 100,000 67% 360 - Use of Money & Property Totals: 339,454 152,000 152,000 263,862 252,500 100,500 66% 0000 - Undesignated Totals: 339,454 152,000 152,000 263,862 252,500 100,500 66% 1UNITY & CULTURAL CENTERS DIF Totals: 339,454 152,000 152,000 263,862 252,500 100,500 66% 255 - STREET FACILITY DIF FUND 0000 - Undesignated 360 - Use of Money & Property 255-0000-41900 Allocated Interest 575 0 0 (48) 1,000 1,000 0% 255-0000-41910 GASB 31 Interest (2,092) 0 0 1,675 0 0 0% 255-0000-43200 Developer Fees 34,015 10,000 10,000 520 0 (10,000) -100% 360 - Use of Money & Property Totals: 32,497 10,000 10,000 2,147 1,000 (9,000) -900/0 0000 - Undesignated Totals: 32,497 10,000 10,000 2,147 1,000 (9,000) -900/0 255 - STREET FACILITY DIF FUND Totals: 32,497 10,000 10,000 2,147 1,000 (9,000) -900/0 236 CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change in Actuals Original Budget Current Budget YTD Activity* Proposed Current 22/23 Budget 256 - PARK FACILITY DIF FUND 0000 - Undesignated 360 - Use of Money & Property 256-0000-41900 Allocated Interest 51 0 0 (4) 100 100 0% 256-0000-41910 GASB 31 Interest (188) 0 0 130 0 0 0% 256-0000-43200 Developer Fees 40 0 0 0 0 0 0% 360 - Use of Money & Property Totals: (97) 0 0 127 100 100 00/0 0000 - Undesignated Totals: (971 0 0 127 100 100 00/0 256 - PARK FACILITY DIF FUND Totals: (97) 0 0 127 100 100 00/0 257 - FIRE PROTECTION DIF 0000 - Undesignated 360 - Use of Money & Property 257-0000-41900 Allocated Interest 257-0000-41910 GASB 31 Interest 257-0000-43200 Developer Fees 360 - Use of Money & Property Totals 2,581 1,000 (10,949) 0 220,411 100,000 1,000 (259) 1,500 0 9,047 1 0 500 50% 0 0% 50,000 50% 212,043 101,000 101,000 108,370 151,500 50,500 500/0 0000 - Undesignated Totals: 212,043 101,000 101,000 108,370 151,500 50,500 500/0 257 - FIRE PROTECTION DIF Totals: 212,043 101,000 101,000 108,370 151,500 50,500 500/0 259 - MAINTENANCE FACILITIES DIF FUN 0000 - Undesignated 360 - Use of Money & Property 259-0000-41900 Allocated Interest 1,035 500 500 (122) 1,000 500 100% 259-0000-41910 GASB 31 Interest (4,708) 0 0 4,255 0 0 0% 259-0000-43200 Developer Fees 136,752 75,000 75,000 82,972 100,000 25,000 33% 360 - Use of Money & Property Totals: 133,080 75,500 75,500 87,105 101,000 25,500 34% 0000 - Undesignated Totals: 133,080 75,500 75,500 87,105 101,000 25,500 34% NTENANCE FACILITIES DIF FUND Totals: 133,080 75,500 75,500 87,105 101,000 25,500 34% 270 - ART IN PUBLIC PLACES FUND 0000 - Undesignated 360 - Use of Money & Property 270-0000-41900 Allocated Interest 6,657 3,000 3,000 (528) 4,000 1,000 33% 270-0000-41910 GASB 31 Interest (25,798) 0 0 18,428 0 0 0% 270-0000-43201 APP Fees 158,972 100,000 100,000 64,417 100,000 0 0% 360 - Use of Money & Property Totals: 139,831 103,000 103,000 82,317 104,000 1,000 10/0 390 - Other Financing Sources 270-0000-49500 Transfers In 50,000 50,000 50,000 50,000 I 50,000 0 0% 390 - Other Financing Sources Totals: 50,000 50,000 50,000 50,000 50,000 0 00/0 0000 - Undesignated Totals: 189,831 153,000 10 153,000 132,317 154,000 1,000 237 10/b CITY OF LA QUINTA 2021/22 Actuals SPECIAL FUND REVENUE DETAIL 2022/23 2022/23 Original Budget Current Budget 2022/23 YTD Activity* 2023/24 Proposed FY 2023/24 PROPOSED BUDGET 23/24 vs. % Change in Current 22/23 Budget 70 - ART IN PUBLIC PLACES FUND Totals: 189,831 153,000 153,000 132,317 154,000 1,000 1% 275 - LQ PUBLIC SAFETY OFFICER 0000 - Undesignated 360 - Use of Money & Property 275-0000-41900 Allocated Interest 405 200 200 (32) 500 300 150% 275-0000-41910 GASB 31 Interest (1,591) 0 0 1,114 0 0 0% 360 - Use of Money & Property Totals: (1,186) 200 200 1,082 500 300 1500/0 390 - Other Financing Sources 275-0000-49500 Transfers In 2,000 2,000 2,000 2,000 I 2,000 0 0% 390 - Other Financing Sources Totals: 2,000 2,000 2,000 2,000 2,000 0 00/0 0000 - Undesignated Totals: 814 2,200 2,200 3,082 2,500 300 14% 275 - LQ PUBLIC SAFETY OFFICER Totals: 814 2,200 2,200 3,082 2,500 300 14% 310 - LQ FINANCE AUTHORITY DEBT SERI 0000 - Undesignated 360 - Use of Money & Property 310-0000-42111 Rental Income 1,100 1,100 1,100 0 I 1,100 0 0% 360 - Use of Money & Property Totals: 1,100 1,100 1,100 0 1,100 0 00/0 0000 - Undesignated Totals: 1,100 1,100 1,100 0 1,100 0 00/0 NANCE AUTHORITY DEBT SERVICE Totals: 1,100 1,100 1,100 0 1,100 0 00/0 401 - CAPITAL IMPROVEMENT PROGRAMS 0000 - Undesignated 330 - Intergovernmental 401-0000-41712 Surface Transportation Pi 9,253 0 0 0 0 0 0% 401-0000-41714 SB 821 Grants 0 0 97,700 0 0 (97,700) -100% 401-0000-41716 Highway Bridge Program 0 0 13,884,849 29,885 0 (13,884,849) -100% 401-0000-41718 Land & Water Conservati 0 0 0 0 3,000,000 3,000,000 0% 401-0000-41721 CVAG 983,977 0 7,988,793 109,370 0 (7,988,793) -100% 401-0000-43634 CV Water District 52,927 0 86,488 101,089 0 (86,488) -100% 401-0000-43650 Contributions from Other 0 0 15,186 50,000 0 (15,186) -100% 330 - Intergovernmental Totals: 1,046,157 0 22,073,015 290,344 3,000,000 (19,073,015) -86% 360 - Use of Money & Property 401-0000-43133 Developer Agreement Fu 17,989 0 906,341 0 I 0 (906,341) -100% 360 - Use of Money & Property Totals: 17,989 0 906,341 0 0 (906,341) -1000/0 11 238 CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change in Actuals Original Budget Current Budget YTD Activity* Proposed Current 22/23 Budget 390 - Other Financing Sources 401-0000-49500 Transfers In 5,733,190 13,136,811 56,260,716 3,666,082 I 14,950,700 (41,310,016) -73% 390 - Other Financing Sources Totals: 5,733,190 13,136,811 56,260,716 3,666,082 14,950,700 (41,310,016) -73% 0000 - Undesignated Totals: 6,797,335 13,136,811 79,240,072 3,956,426 17,950,700 (61,289,372) -77% WITAL IMPROVEMENT PROGRAMS Totals: 6,797,335 13,136,811 79,240,072 3,956,426 17,950,700 (61,289,372) -77% 405 - SA PA 1 CAPITAL IMPRV FUND 0000 - Undesignated 360 - Use of Money & Property 405-0000-41900 Allocated Interest 2,567 1,000 1,000 (4) 1,500 500 50% 405-0000-41910 GASB 31 Interest (11,153) 0 0 132 0 0 0% 360 - Use of Money & Property Totals: (8,585) 1,000 1,000 128 1,500 500 500/0 0000 - Undesignated Totals: (8,585) 1,000 1,000 128 1,500 500 500/0 15 - SA PA 1 CAPITAL IMPRV FUND Totals: (8,585) 1,000 1,000 128 1,500 500 500/0 501 - FACILITY & FLEET REPLACEMENT 0000 - Undesignated 340 - Charges for Services 501-0000-42305 Miscellaneous Reimburse 0 0 0 480 I 0 0 0% 340 - Charges for Services Totals: 0 0 0 480 0 0 00/0 360 - Use of Money & Property 501-0000-41900 Allocated Interest 30,271 20,000 20,000 (2,224) 20,000 0 0% 501-0000-41910 GASB 31 Interest (115,548) 0 0 80,460 0 0 0% 501-0000-42000 Insurance Recoveries 10,561 0 0 0 0 0 0% 360 - Use of Money & Property Totals: (74,716) 20,000 20,000 78,235 20,000 0 00/0 390 - Other Financing Sources 501-0000-42207 Capital Contributions 187,320 0 0 0 0 0 0% 501-0000-43636 FMP Equipment Charges 1,191,750 1,664,000 1,664,000 1,248,000 1,664,000 0 0% 501-0000-45000 Sale of Other Assets 4,203 1,000 1,000 165,264 1,000 0 0% 390 - Other Financing Sources Totals: 1,383,273 1,665,000 1,665,000 1,413,264 1,665,000 0 00/0 0000 - Undesignated Totals: 1,308,557 1,685,000 1,685,000 1,491,980 1,685,000 0 00/0 FACILITY & FLEET REPLACEMENT Totals: 1,308,557 1,685,000 1,685,000 1,491,980 1,685,000 0 00/0 12 239 CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change in Actuals Original Budget Current Budget YTD Activity* Proposed Current 22/23 Budget 502 - INFORMATION TECHNOLOGY 0000 - Undesignated 340 - Charges for Services 502-0000-43611 Technology Enhancemeni 27,451 20,000 20,000 29,335 I 20,000 0 0% 340 - Charges for Services Totals: 27,451 20,000 20,000 29,335 20,000 0 00/0 360 - Use of Money & Property 502-0000-41900 Allocated Interest 17,118 10,000 10,000 (1,458) 10,000 0 0% 502-0000-41910 GASB 31 Interest (68,589) 0 0 50,893 0 0 0% 360 - Use of Money & Property Totals: (51,471) 10,000 10,000 49,435 10,000 0 00/0 390 - Other Financing Sources 502-0000-43610 Technology Support Char 1,754,700 2,226,708 2,226,708 1,670,031 I 2,226,708 0 0% 390 - Other Financing Sources Totals: 1,754,700 2,226,708 2,226,708 1,670,031 2,226,708 0 00/0 0000 - Undesignated Totals: 1,730,680 2,256,708 2,256,708 1,748,801 2,256,708 0 00/0 W2 - INFORMATION TECHNOLOGY Totals: 1,730,680 2,256,708 2,256,708 1,748,801 2,256,708 0 00/0 503 - PARK EQUIP & FACILITY FUND 0000 - Undesignated 360 - Use of Money & Property 503-0000-41900 Allocated Interest 30,776 20,000 20,000 (2,385) 20,000 0 0% 503-0000-41910 GASB 31 Interest (118,747) 0 0 83,246 0 0 0% 503-0000-42000 Insurance Recoveries 72,076 0 0 0 0 0 0% 360 - Use of Money & Property Totals: (15,895) 20,000 20,000 80,862 20,000 0 00/0 390 - Other Financing Sources 503-0000-43620 Park Facility Charges 350,000 450,000 450,000 337,500 450,000 0 0% 503-0000-49500 Transfers In 0 0 633,000 0 0 (633,000) -100% 390 - Other Financing Sources Totals: 350,000 450,000 1,083,000 337,500 450,000 (633,000) -58% 0000 - Undesignated Totals: 334,105 470,000 1,103,000 418,362 470,000 (633,000) -57% 3 - PARK EQUIP & FACILITY FUND Totals: 334,105 470,000 1,103,000 418,362 470,000 (633,000) -57% 504-INSURANCE FUND 0000 - Undesignated 360 - Use of Money & Property 504-0000-41900 Allocated Interest 1,465 400 400 (273) 1,000 600 150% 504-0000-41910 GASB 31 Interest (12,969) 0 0 9,523 0 0 0% 360 - Use of Money & Property Totals: (11,505) 400 400 9,250 1,000 600 150% 390 - Other Financing Sources 504-0000-43637 Insurance Charges 1,010,000 1,020,000 1,020,000 765,000 I 1,117,000 97,000 10% 390 - Other Financing Sources Totals: 1,010,000 1,020,000 1,020,000 765,000 1,117,000 97,000 100/0 0000 - Undesignated Totals: 998,495 1,020,400 1,020,400 774,250 1,118,000 97,600 100/0 13 240 CITY OF LA QUINTA SPECIAL FUND REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change in Actuals Original Budget Current Budget YTD Activity* Proposed Current 22/23 Budget 504 - INSURANCE FUND Totals: 998,495 1,020,400 1,020,400 774,250 1,118,000 97,600 10% 760 - SUPPLEMENTAL PENSION PLAN 0000 - Undesignated 360 - Use of Money & Property 760-0000-41900 Allocated Interest 760-0000-41910 GASB 31 Interest 360 - Use of Money & Property Totals 671 2.789 500 500 (54) 1.875 1,000 500 100% 0 0 0% (2,118) 500 500 1,821 1,000 500 1000/0 390 - Other Financing Sources 760-0000-49500 Transfers In 5,000 5,000 5,000 5,000 I 5,000 0 0% 390 - Other Financing Sources Totals: 5,000 5,000 5,000 5,000 5,000 0 00/0 0000 - Undesignated Totals 2,882 51500 51500 6,821 6,000 500 90/0 ) - SUPPLEMENTAL PENSION PLAN Totals: 2,882 5,500 5,500 6,821 6,000 500 90/0 761 - CERBT OPEB TRUST 0000 - Undesignated 360 - Use of Money & Property 761-0000-41915 Non -Allocated Interest (257,076) 10,000 10,000 37,320 I 20,000 10,000 100% 360 - Use of Money & Property Totals: (257,076) 10,000 10,000 37,320 20,000 10,000 1000/0 0000 - Undesignated Totals: (257,076) 10,000 10,000 37,320 20,000 10,000 1000/0 761 - CERBT OPEB TRUST Totals: (257,076) 10,000 10,000 37,320 20,000 10,000 1000/0 762 - PARS PENSION TRUST 0000 - Undesignated 360 - Use of Money & Property 762-0000-41915 Non -Allocated Interest (1,184,653) 100,000 100,000 194,636 I 100,000 0 0% 360 - Use of Money & Property Totals: (1,184,653) 100,000 100,000 194,636 100,000 0 00/0 0000 - Undesignated Totals: (1,184,653) 100,000 100,000 194,636 100,000 0 00/0 762 - PARS PENSION TRUST Totals: (1,184,653) 100,000 100,000 194,636 100,000 0 00/0 14 241 CITY OF LA QUINTA SPECIAL FUND RECENUE NOTES FY 2023/24 PROPOSED BUDGET REVENUE NOTES BY FUND NUMBER — 105 Disaster Recovery Fund This fund was created due to the Passage of the American Rescue Plan Act (ARPA) in March 2021, the $1.9 trillion federal stimulus package, included funding for local governments to address the health and economic impacts caused by the pandemic. The City received a total of about $9.9 million in one-time Coronavirus State and Local Fiscal Relief Funds. The funds were received as revenue replacement funds under the Treasury's Final Rule and can be used for the provision of general government services. 201 Gas Tax Fund This fund includes both Highway Users Tax Account (HUTA) and Road Maintenance & Rehabilitation Account (RMRA, also known as SB1) Revenues. The projections are provided by the State and despite lower fuel consumption, scheduled rate increases stipulated in SB1 have kept local allocations of revenue growing at a modest pace; current estimates show total statewide local streets and roads allocations will grow by 11.4%. Streets and Highways Code Sections 2103-2108 HUTA are allocated to counties and cities based on designated allotments and population. Each May and January, the State provides revised projections and the City adjusts revenue projections accordingly. • Section 2105 allocates 11.5 percent of tax revenues in excess of 9 cents per gallon monthly among cities based on population. • Section 2106 revenues equal to 1.04 cent per gallon are allocated to the State Bicycle Transportation Account (7.2 million per year), $400 per month to each City, $800 per month to each County, and the residual amount is allocated to cities and counties based on registered vehicles and population. • Section 2107 provides monthly allocations to cities of 1.315 cents per gallon of gasoline, 1.8 cents per gallon of diesel, and 2.59 cents per liquefied petroleum gas allocated based on population. • Section 2107.5 is residual revenue remaining after Sections 2103 - 2107 are allocated to cities annually in July based on population ranges. A range of 25,000 to 49,999 residents receives $6,000. • After State transportation debt service is paid, 44% of the remaining excise taxes are evenly split between cities and counties using the current HUTA formulas. Section 2103 funds are allocated to cities on a per capita basis. • This revenue source is derived from the Road Repair and Accountability Act of 2017 (SB1 Beall). On July 1, 2020, and every July 1 thereafter, the gasoline and diesel fuel excise tax rates and vehicle registration taxes will be increasing by the change in the California Consumer Price Index. SB1 funds are subject to a special annual audit and a minimum annual maintenance of effort contribution for road improvements paid from the General Fund, which is $1,786,109. 202 Library and Museum Fund operational revenues are derived from property taxes, which are used to support activities of the Library, Museum, and MakerSpace. 203 Public Safety Fund revenue is derived from Measure G Sales Taxes for public safety expenditures. There are no proposed transfers in for 2023/24. 210 Federal Assistance Fund revenues are derived from federal allocations for Community Development Block Grants (CDBG); 15% can be used for public service projects and 85% for public improvement or housing services. 15 242 CITY OF LA QUINTA SPECIAL FUND RECENUE NOTES FY 2023/24 PROPOSED BUDGET 212 SLESA COPS Fund revenues are derived from the State of California and are received for law enforcement activities of the Riverside County's Sheriff's Department, also know as Supplemental Law Enforcement Services Fund Activities (SLESA). 215 Lighting and Landscape Fund assessments are based on an annual assessment rate of $35.60 per Equivalent Benefit Unit (EBU, which is generally one EBU per Single Family Residence parcel), which was established in 1997 and remains unchanged. The district was formed pursuant to the 1972 Act, which permits the establishment of assessment districts by cities for the purpose of providing for the maintenance of certain public improvements. Changes to the assessment rate are bound by Proposition 218 regulations. Each year the assessment information is submitted to the County Auditor/Controller and included in property tax rolls. The Fund is largely supported by the General Fund with transfer in contributions for operational expenses. 220 Quimby Fund fees are established under Government Code Section 66477 which predates the Mitigation Fee Act and authorizes a city or county to require dedication of land, payment of fees in -lieu of dedication, or a combination of both, for park and recreational purposes as a condition of approval of a residential subdivisions. These fees were last updated on February 2, 2020 with an effective date of July 1, 2020 and an adjustment on July 1, 2021. 221 AB 939 CalRecycle Fund is used to account for franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts. The City has a Franchise Agreement with Burrtec Waste and Recycling Services, LLC effective July 2022 through June 2037. 223 Measure A Fund Revenue received is derived from a half -cent sales tax first passed by voters in 1988 and extended by vote in 2002 to continue to fund transportation improvements through 2039. Funds are distributed proportionately to three geographic areas based on the sales tax collected within each. In the Coachella Valley, 50% goes to Highways & Regional Arterials, 35% to Local Streets & Roads, and 15% to Public Transit. 225 Infrastructure Fund is being phased out and not subject to collection of future revenue from developments. 226 Emergency Management Performance Fund revenues are received from the State Homeland Security Grant Program to local governments to assist to further the State of California's efforts to prepare for natural and man-made disasters and terrorism related impacts to communities. 227 State Homeland Security Programs (SHSP) Fund revenue and expenditures are recognized when grants are awarded. Funds are received from the State Homeland Security Grant Program to local governments to assist to further the State of California's efforts to prepare for natural and man-made disasters and terrorism related impacts to communities. 230 CASp, AB 1379 Fund SB 1186 revenue is derived from a $4 per business license renewal fee and its purpose is to increase disability access and compliance with construction -related accessibility requirements at businesses and facilities that are open to the public. The fee is divided between the City, which retains 90 percent, and the Division of the State Architect (DSA), which receives 10 percent. 16 243 CITY OF LA QUINTA SPECIAL FUND RECENUE NOTES FY 2023/24 PROPOSED BUDGET 235 South Coast Air Quality Fund revenues recognize contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants. 241 Housing Authority Fund Second Silent Trust Deed Payments and Home/Land Sale Proceeds vary from year-to-year. In FY 21/22, a purchase and sale agreement between the City of La Quinta and the La Quinta Housing Authority for vacant parcels to be used for future low/moderate affordable housing. 243 RDA Low -Mod Housing Fund The total 2023/24 former Redevelopment Agency loan repayment is $3,437,076; as required under Redevelopment dissolution 20% or $687,415 will be recognized in reserves within this Housing Fund. 247 Economic Development Fund revenues can be used for future economic development, fiscal year 2023/24 revenues will be used for additional economic development outreach. 249 Successor Agency (SA) 2011 Low/Mod Bond Fund was used for the acquisition of the vacant property located west of the Home Depot Center on Highway 111, on the northeast corner of Highway 111 and Dune Palms Road proposed to be developed as an affordable housing development with a connecting thoroughfare to CV Link. Remaining bond funds continue to earn interest and are available for future housing projects. 250 Transportation Fees Fund are dependent upon new development. California Complete Streets Act requires local governments in the state to address the transportation needs of all users, including pedestrians, cyclists, and transit riders. These fees were last updated on February 2, 2020 with an effective date of July 1, 2020 and an adjustment on July 1, 2021. 251 Park and Recreation DIF Fund fees are dependent upon new residential development. Impact fees for parkland acquisition apply to residential projects not involving a subdivision, and impact fees for construction of park improvements apply to all residential development projects. Fees collected are used to provide additional parks to mitigate the impact of new development in the City. These fees were last updated on February 2, 2020 with an effective date of July 1, 2020 and an adjustment on July 1, 2021. 252 Civic Center DIF Fund fees are dependent upon new development. The purpose of the impact fee is to pay for new development' s proportionate share of the cost of providing Civic Center facilities to serve residents and businesses in La Quinta. Impact fees will be used to pay for future expansion of the Civic Center Campus. These fees were last updated on February 2, 2020 with an effective date of July 1, 2020 and an adjustment on July 1, 2021. 253 Library DIF Fund fees are dependent upon new residential development. Impact fees are collected for the La Quinta Library, which is owned by the City of La Quinta and operated by the Riverside County Library System. These fees were last updated on February 2, 2020 with an effective date of July 1, 2020 and an adjustment on July 1, 2021. 254 Community and Cultural Center DIF Fund fees are dependent upon new residential development. This fee was formerly known as the Community Centers impact fee. In 2020, the scope of the fee was broadened to include cultural facilities such as the La Quinta Museum. These fees were last updated on February 2, 2020 with an effective date of July 1, 2020 and an adjustment on July 1, 2021. 17 244 CITY OF LA QUINTA SPECIAL FUND RECENUE NOTES FY 2023/24 PROPOSED BUDGET 255 Street Facility DIF Fund fees were dependent upon new development. An updated DIF Study was adopted on February 4, 2020 with an effective date of July 1, 2020. The updated DIF Study phased out the Street Facility DIF and the Park Facility DIF and replaced these fees with one Maintenance Facilities DIF fee. 256 Park Facility DIF Fund fees were dependent upon new development. An updated DIF Study was adopted on February 4, 2020 with an effective date of July 1, 2020. The updated DIF Study phased out the Street Facility DIF and the Park Facility DIF and replaced these fees with one Maintenance Facilities DIF fee. 257 Fire Facility DIF Fund fees are dependent upon new development. The City contracts with the Riverside County Fire Department for fire protection, fire prevention, rescue, Fire Marshall and medical emergency services. The City builds and owns the fire stations in La Quinta. Those stations are part of an integrated system of fire protection facilities used by the Riverside County Fire Department to provide fire protection to La Quinta and surrounding communities, including unincorporated portions of the County. There are three existing fire stations in the City and preliminary plans call for a fourth fire station to be constructed in or near the southeastern quadrant of La Quinta. That station will be needed to provide an acceptable level of service to development in that part of the City and in portions of unincorporated Riverside County. These fees were last updated on February 2, 2020 with an effective date of July 1, 2020 and an adjustment on July 1, 2021. 259 Maintenance Facilities Fund was created in FY 2020/21 after the updated DIF Study was adopted on February 4, 2020 with an effective date of July 1, 2020. The updated DIF Study phased out the Street Facility DIF and the Park Facility DIF and replaced these fees with one Maintenance Facilities DIF fee. Fees are dependent upon new development and are used for the corporate yard maintenance facilities and equipment needed to serve future development in La Quinta. 270 Art in Public Places Fund transfers in are from the General Fund for operational expenses. Fees are dependent upon new development. These fees require a separate study from other development impact fees. 275 LQ Public Safety Officer Fund transfers in are from the General Fund. Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line of duty. 310 LQ Finance Authority Debt Service Fund is used to account for the debt service that will be used for the principal and interest payments of the Financing Authority's outstanding debt and any related reporting requirements. The 1996 Civic Center Bond was paid off in October 2018, resulting in savings to the General Fund. An annual State Controller's Report and audit are required. 401 Capital Improvement Programs Fund has large variances annually because of multi -year project carryovers. A listing of 2023/24 projects is presented within the Capital Improvement Fund expenditures. 501, 502, 503, and 504 Internal Services Funds in which revenues are largely derived from the General Fund based on employee and equipment allocations by division. 601 SilverRock Resort Fund transfers in budget of $600,000 is derived from the General Fund as a contribution for anticipated operational expenses. 18 245 CITY OF LA QUINTA SPECIAL FUND RECENUE NOTES FY 2023/24 PROPOSED BUDGET 760 Supplemental Pension Plan Fund transfers in are from the General Fund. 761 Supplemental Pension Plan Fund The City participates in the California Employers' Retiree Benefit Trust (CERBT) for the purpose of accumulating funding for OPEB obligations. The CERBT is a Section 115 Trust and is an agent multiple employer plan for those electing to prefund OPEB obligations. Revenues in this fund can come from earnings on the portfolio or additional contribution transfers in from the General Fund. 762 Pension Trust Fund In 2019, the City established a Section 115 Trust Agreement with U.S. Bank National Association and Public Agency Retirement Services (PARS), Trust Administrator. The Section 115 Trust was established to set aside monies to fund the City's pension obligations. Contributions to the Section 115 Trust are irrevocable, the assets provide benefits to plan members, and the assets are protected from creditors of the City. The purpose of the Trust is to address the City's pension obligations by accumulating assets to reduce the net pension liability. Revenues in this fund can come from earnings on the portfolio or additional contribution transfers in from the General Fund. 19 246 THIS PAGE INTENTIONALLY LEFT BLANK 247 CITY OF LA QUINTA LIBRARY & MUSEUM FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. 0/b Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budget 202 - LIBRARY & MUSEUM FUND 3004 - Library 50 - Salaries and Benefits 202-3004-50101 Permanent Full Time 81,849 83,946 83,946 62,988 70,100 (13,846) -16% 202-3004-50150 Other Compensation 0 60 60 0 0 (60) -100% 202-3004-50200 PERS - City Portion 7,436 7,700 7,700 5,192 7,000 (700) -9% 202-3004-50215 Other - Fringe Benefits 0 0 0 690 975 975 0% 202-3004-50221 Medical Insurance 12,167 18,600 18,600 9,164 13,100 (5,500) -30% 202-3004-50222 Vision Insurance 136 0 0 82 0 0 0% 202-3004-50223 Dental Insurance 800 0 0 506 0 0 0% 202-3004-50224 Life Insurance 44 0 0 36 0 0 0% 202-3004-50225 Long Term Disability 428 1,000 1,000 338 500 (500) -50% 202-3004-50230 Workers Comp Insurance 1,600 1,600 1,600 1,200 1,600 0 0% 202-3004-50240 Social Security Medicare 1,187 1,200 1,200 913 1,000 (200) -17% 50 - Salaries and Benefits Totals: 105,647 114,106 114,106 81,110 94,275 (19,831) -17% 60 - Contract Services 202-3004-60112 Landscape Contract 9,751 11,000 11,000 9,559 11,200 200 2% 202-3004-60114 County of Riverside - Libi 1,052,228 900,000 900,000 0 900,000 0 0% 202-3004-60115 Janitorial 32,609 38,500 38,500 29,066 45,000 6,500 17% 202-3004-60116 Pest Control 844 2,000 2,000 844 1,000 (1,000) -50% 202-3004-60123 Security & Alarm 1,680 2,000 2,000 1,680 2,000 0 0% 60 - Contract Services Totals: 1,097,112 953,500 953,500 41,149 959,200 5,700 10/0 62 - Maintenance & Operations 202-3004-60420 Operating Supplies 164 120,000 120,000 501 120,000 0 0% 202-3004-60424 Materials- New Exhibits 0 5,000 5,000 514 5,000 0 0% 202-3004-60431 Materials/Supplies 0 0 0 0 10,000 10,000 0% 202-3004-60664 Fire Extinguisher Service 134 500 500 0 500 0 0% 202-3004-60665 Maint-Other Equipment 0 1,000 1,000 0 1,000 0 0% 202-3004-60667 HVAC 73,328 35,000 65,000 47,040 95,000 30,000 46% 202-3004-60691 Maintenance/Services 5,574 15,000 15,000 10,880 165,000 150,000 1,000% 396,500 190,000 92% 62 - Maintenance & Operations Totals: 79,200 176,500 206,500 58,935 66 - Utilities 202-3004-61100 Gas - Utilities 1,421 2,000 2,000 3,219 3,000 1,000 50% 202-3004-61101 Electricity - Utilities 61,038 60,000 60,000 43,419 60,000 0 0% 202-3004-61200 Water - Utilities 41 500 500 341 500 0 0% 66 - Utilities Totals: 62,500 62,500 62,500 46,979 63,500 1,000 2% 68 - Capital Expenses 202-3004-71020 Furniture 202-3004-72110 Building Improvements 68 - Capital Expenses Totals: 0 5,000 5,000 0 5,000 0 0% 0 0 0 0 150,000 150,000 0% 0 5,000 5,000 0 155,000 150,000 3,000% 20 248 CITY OF LA QUINTA LIBRARY & MUSEUM FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. 0/b Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budget 69 - Internal Service Charges 202-3004-91842 Liability Insurance & Clah 13,300 13,300 13,300 9,975 13,300 0 0% 202-3004-91843 Property & Crime Insurar 4,600 4,600 4,600 3,450 4,600 0 0% 202-3004-91844 Earthquake Insurance 10,700 10,700 10,700 8,025 10,700 0 0% 202-3004-98110 Information Tech Charge 14,300 17,300 17,300 12,975 17,300 0 0% 69 - Internal Service Charges Totals: 42,900 45,900 45,900 34,425 45,900 0 00/0 3004 - Library Totals: 1,387,359 1,357,506 1,387,506 262,598 1,714,375 326,869 24% 3006 - Museum 60 - Contract Services 202-3006-60105 Museum Operations 202-3006-60112 Landscape Contract 202-3006-60115 Janitorial 202-3006-60116 Pest Control 202-3006-60123 Security & Alarm 60 - Contract Services Totals: 62 - Maintenance & Operations 202-3006-60122 Credit Card Fees 202-3006-60420 Operating Supplies 202-3006-60431 Materials/Supplies 202-3006-60664 Fire Extinguisher Service 202-3006-60665 Maint-Other Equipment 202-3006-60667 HVAC 202-3006-60691 Maintenance/Services 62 - Maintenance & Operations Totals; 66 - Utilities 202-3006-61101 Electricity - Utilities 202-3006-61200 Water - Utilities 202-3006-61300 Telephone - Utilities 66 - Utilities Totals: 69 - Internal Service Charges 202-3006-91842 Liability Insurance & Clah 202-3006-91843 Property & Crime Insurar 202-3006-91844 Earthquake Insurance 202-3006-98110 Information Tech Charge 69 - Internal Service Charges Totals: 99 - Transfers Out 202-3006-99900 Transfers Out 99 - Transfers Out Totals 195,000 215,000 215,000 123,561 215,000 0 0% 2,034 3,000 3,000 1,991 3,500 500 17% 8,725 12,800 12,800 9,134 15,000 2,200 17% 559 800 800 593 800 0 0% 2,340 2,500 2,500 2,579 2,500 0 0% 208,658 234,100 234,100 137,858 236,800 2,700 10/0 0 1,000 1,000 0 1,000 0 0% 1,915 15,000 15,000 3,032 5,000 (10,000) -67% 0 0 0 0 7,500 7,500 0% 154 500 500 0 500 0 0% 0 5,000 5,000 0 0 (5,000) -100% 21,600 11,000 21,000 9,159 21,000 0 0% 15,532 15,000 15,000 26,199 7,500 (7,500) -50% 39,201 47,500 57,500 38,390 42,500 (15,000) -26% 15,876 14,000 14,000 12,421 17,000 3,000 21% 2,186 2,500 2,500 2,691 3,500 1,000 40% 1,510 1,700 1,700 1,315 1,700 0 0% 19,572 18,200 18,200 16,426 22,200 4,000 22% 23,150 23,150 23,150 17,362 23,150 0 0% 8,000 8,000 8,000 6,000 8,000 0 0% 14,000 14,000 14,000 10,500 14,000 0 0% 10,000 10,000 10,000 7,500 10,000 0 0% 55,150 55,150 55,150 41,362 55,150 0 00/0 58,295 0 2,816,705 110,855 I 0 (2,816,705) -100% 58,295 0 2,816,705 110,855 0 (2,816,705) -1000/0 3006 - Museum Totals: 380,875 354,950 3,181,655 344,892 356,650 (2,825,005) -89% 3009 - MakerSpace Operations 60 - Contract Services 21 249 CITY OF LA QUINTA FY 2023/24 PROPOSED BUDGET 2022/23 2023/24 23/24 vs. % Change Activit * Pro osed Bud et Current 22 23 in Budqet 202-3009-60105 Makerspace Operations 145,479 180,190 180,190 77,684 180,190 0 00/0 202-3009-60122 Credit Card Fees 605 500 500 820 1,000 500 1000/0 60 - Contract Services Totals: 146,084 180,690 180,690 78,504 181,190 500 00/0 LIBRARY & MUSEUM FUND EXPENSE DETAIL 2021/22 2022/23 2022/23 62 - Maintenance & Operations 202-3009-60420 Operating Supplies 62 10,000 10,000 0 10,000 0 0% 202-3009-60424 Materials - New Exhibits 0 1,000 1,000 0 1,000 0 0% 62 - Maintenance & Operations Totals: 62 11,000 11,000 0 11,000 0 00/0 65 - Repair & Maintenance 202-3009-60691 Maintenance/Services 2,519 5,000 5,000 0 I 5,000 0 0% 65 - Repair & Maintenance Totals: 2,519 5,000 5,000 0 5,000 0 00/0 68 - Capital Expenses 202-3009-80100 Machinery & Equipment 1,331 0 0 0 I 0 0 0% 68 - Capital Expenses Totals: 1,331 0 0 0 0 0 00/0 3009 - MakerSpace Operations Totals: 1 196,690 196,690 78,504 197,190 500 00/0 202 - LIBRARY & MUSEUM FUND Totals: 1,918,230 1,909,146 4,765,851 685,994 2,268,215 (2,497,636) -52% 22 250 CITY OF LA QUINTA LIBRARY & MUSEUM FUND EXPENSE NOTES FY 2023/24 PROPOSED BUDGET Fund: 202 - LIBRARY & MUSEUM FUND 202-3004-50101 Permanent Full Time 70,100.00 15% - Community Resources Director (70% Community Resources Admin, 15% Fire Fund) 20% - Community Resources Manager (40% Community Resources Admin, 40% Wellness Center Operations) 20% - Community Resources Analyst (80% Community Resources Admin) 202-3004-60112 Landscape Contract 11,200.00 For Library facility 202-3004-60114 County of Riverside - Library 900,000.00 Library services and programs are contracted with the County of Riverside through June 30, 2024 202-3004-72110 Building Improvements 150,000.00 Painting exterior of library 202-3006-60112 Landscape Contract 3,500.00 For Museum facility 23 251 CITY OF LA QUINTA GAS TAX FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budget 201 - GAS TAX FUND 7003 - Streets 50 - Salaries and Benefits 201-7003-50101 Permanent Full Time 219,131 287,640 287,640 218,545 300,600 12,960 5% 201-7003-50105 Salaries - Overtime 428 2,500 2,500 0 2,500 0 0% 201-7003-50106 Standby 5,681 7,500 7,500 7,486 10,000 2,500 33% 201-7003-50107 Standby Overtime 9,976 10,000 10,000 14,016 15,000 5,000 50% 201-7003-50150 Other Compensation 379 0 0 1,064 0 0 0% 201-7003-50200 PERS-City Portion 20,584 30,100 30,100 25,084 35,000 4,900 16% 201-7003-50215 Other Fringe Benefits 0 0 0 3,450 6,500 6,500 0% 201-7003-50221 Medical Insurance 79,266 123,800 123,800 98,132 119,600 (4,200) -3% 201-7003-50222 Vision Insurance 1,413 0 0 1,401 0 0 0% 201-7003-50223 Dental Insurance 6,055 0 0 6,369 0 0 0% 201-7003-50224 Life Insurance 273 0 0 279 0 0 0% 201-7003-50225 Long Term Disability 1,134 1,800 1,800 1,277 1,900 100 6% 201-7003-50230 Workers Comp Insurance 10,500 10,500 10,500 7,875 10,500 0 0% 201-7003-50240 Social Security -Medicare 4,251 4,100 4,100 4,764 4,200 100 2% 201-7003-50241 Social Security- FICA 1,689 0 0 1,944 0 0 0% 201-7003-50251 Temporary 27,017 150,000 150,000 85,339 50,000 (100,000) -67% 50 - Salaries and Benefits Totals: 387,777 627,940 627,940 477,023 555,800 (72,140) -110/0 60 - Contract Services 201-7003-60103 Professional Services 3,200 3,300 3,300 4,152 3,300 0 0% 201-7003-60141 Street Striping 108 20,000 20,000 18 20,000 0 0% 60 - Contract Services Totals: 3.308 23.300 23.300 4.170 23.300 0 00/0 62 - Maintenance & Operations 201-7003-60427 Safety Gear 201-7003-60428 Barricades 201-7003-60429 Traffic Control Signs 201-7003-60430 Asphalt 201-7003-60431 Materials/Supplies 201-7003-60433 Paint/Legends 201-7003-60672 Storm Drains 201-7003-60690 Uniforms 62 - Maintenance & Operations Totals 4,486 6,000 6,000 4,288 10,000 4,000 67% 2,483 5,000 5,000 0 5,000 0 0% 39,354 30,000 30,000 31,233 30,000 0 0% 1,280 10,000 10,000 3,023 15,000 5,000 50% 10,037 40,000 40,000 11,149 40,000 0 0% 950 5,000 5,000 5,745 8,500 3,500 70% 0 5,000 5,000 0 5,000 0 0% 5,168 4,000 4,000 2,069 6,000 2,000 50% 63,758 105,000 105,000 57,508 119,500 14,500 14% 66 - Utilities 201-7003-61101 Electricity - Utilities 8,109 9,000 9,000 8,174 I 9,000 0 0% 66 - Utilities Totals: 8,109 9,000 9,000 8,174 9,000 0 00/0 68 - Capital Expenses 201-7003-61701 Equipment Rental 1,203 5,000 5,000 6,514 5,000 0 0% 201-7003-72111 Road Improvements 17,569 0 0 0 0 0 0% 201-7003-80100 Machinery & Equipment 0 300,000 300,000 0 150,000 (150,000) -50% 68 - Capital Expenses Totals: 18,773 305,000 305,000 6,514 155,000 (150,000) -49% 24 252 CITY OF LA QUINTA GAS TAX FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 69 - Internal Service Charges 201-7003-98110 Information Tech Charge 95,400 115,000 115,000 86,250 115,000 0 0% 201-7003-98140 Facility &Fleet Maintenar 425,700 561,900 561,900 421,425 561,900 0 0% 69 - Internal Service Charges Totals: 521,100 676,900 676,900 507,675 676,900 0 00/0 99 - Transfers Out 201-7003-99900 Transfers Out 482,614 940,211 1,956,659 87,606 I 917,400 (1,039,259) -53% 99 - Transfers Out Totals: 482,614 940,211 1,956,659 87,606 917,400 (1,039,259) -53% 7003 - Streets Totals: 1,485,438 2,687,351 3,703,799 1,148,669 2,456,900 (1,246,899) -34% 201 - GAS TAX FUND Totals: 1,485,438 2,687,351 3,703,799 1,148,669 2,456,900 (1,246,899) -34% 25 253 CITY OF LA QUINTA GAS TAX FUND EXPENSE NOTES FY 2023/24 PROPOSED BUDGET Fund: 201 - GAS TAX FUND 201-7003-50101 Permanent Full Time 300,600.00 100% - Maintenance Foreman 100% - Maintenance Worker II (2) 100% - Maintenance Worker I (2) 201-7003-60103 Professional Services 3,300.00 Annual State report and audit requirement 201-7003-60141 Street Striping 20,000.00 Citywide street striping updates as needed 201-7003-60429 Traffic Control Signs 30,000.00 Replace street signs as needed and temporary signage for special events 201-7003-60431 Materials/Supplies 40,000.00 Used to purchase supplies and materials for repairs and maintenance projects that are generally completed by City staff 201-7003-80100 Machinery & Equipment 150,000.00 Backhoe replacement 201-7003-99900 Transfers Out 917,400.00 Amount CIP - Ave 50 Widening (Jefferson St to Madison St) 439,400 CIP - Washington Street (Ave 50 to Calle Tampico) 478,000 26 254 THIS PAGE INTENTIONALLY LEFT BLANK 255 CITY OF LA QUINTA LIGHTING & LANDSCAPING FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budget 215 - LIGHTING & LANDSCAPING FUND 7004 - Lighting & Landscaping 50 - Salaries and Benefits 215-7004-50101 Permanent Full Time 185,506 185,436 185,436 154,335 219,265 33,829 18% 215-7004-50105 Salaries - Overtime 1,814 0 0 386 500 500 0% 215-7004-50106 Standby 6,131 7,500 7,500 8,191 10,000 2,500 33% 215-7004-50107 Standby Overtime 25,137 25,000 25,000 24,883 25,000 0 0% 215-7004-50150 Other Compensation 50 240 240 0 0 (240) -100% 215-7004-50200 PERS-City Portion 15,399 15,600 15,600 10,727 16,000 400 3% 215-7004-50215 Other Fringe Benefits 0 0 0 2,500 3,900 3,900 0% 215-7004-50221 Medical Insurance 52,124 74,300 74,300 40,188 83,500 9,200 12% 215-7004-50222 Vision Insurance 557 0 0 351 0 0 0% 215-7004-50223 Dental Insurance 2,849 0 0 1,693 0 0 0% 215-7004-50224 Life Insurance 163 0 0 161 0 0 0% 215-7004-50225 Long Term Disability 1,003 1,200 1,200 821 1,300 100 8% 215-7004-50230 Workers Comp Insurance 6,300 6,300 6,300 4,725 6,300 0 0% 215-7004-50240 Social Security -Medicare 3,181 2,700 2,700 2,748 3,100 400 15% 50 - Salaries and Benefits Totals: 300,214 318,276 318,276 251,708 368,865 50,589 16% 60 - Contract Services 215-7004-60102 Administration 215-7004-60104 Consultants 215-7004-60112 Landscape Contract 215-7004-60143 SilverRock Way Landscaf 60 - Contract Services Totals: 62 - Maintenance & Operations 215-7004-60320 Travel & Training 215-7004-60420 Operating Supplies 215-7004-60423 Supplies -Graffiti and Van 215-7004-60427 Safety Gear 215-7004-60431 Materials/Supplies 215-7004-60432 Tools/Equipment 215-7004-60673 Palm Trees 215-7004-60690 Uniforms 215-7004-60691 Maintenance/Services 62 - Maintenance & Operations Totals: 66 - Utilities 215-7004-61116 Electric - Utilities 215-7004-61117 Electric - Medians - Utiliti 215-7004-61211 Water - Medians - Utilitie 66 - Utilities Totals; 69 - Internal Service Charges 215-7004-98110 Information Tech Charge 215-7004-98140 Facility & Fleet Maintenar 69 - Internal Service Charges Totals: 15,308 15,000 15,000 11,111 15,500 500 3% 68,006 72,800 72,800 66,703 80,000 7,200 10% 783,976 911,400 911,400 768,955 980,000 68,600 8% 65,786 65,000 65,000 54,517 65,000 0 0% 933,076 1,064,200 1,064,200 901,286 1,140,500 76,300 7% 935 500 500 322 500 0 0% 2,843 15,000 15,000 5,980 15,000 0 0% 10,940 10,000 10,000 3,971 10,000 0 0% 1,168 2,000 2,000 1,790 2,000 0 0% 226,958 500,000 657,000 180,758 500,000 (157,000) -24% 4,572 2,500 2,500 2,733 3,000 500 20% 5,380 8,000 8,000 3,880 8,000 0 0% 1,396 1,000 1,000 1,433 1,500 500 50% 165,771 100,000 100,000 163,470 150,000 50,000 50% 419,962 639,000 796,000 364,337 690,000 (106,000) -13% 82,591 75,000 75,000 71,708 80,000 5,000 7% 37,421 35,000 35,000 28,979 40,000 5,000 14% 243,580 200,000 200,000 228,174 215,000 15,000 8% 363,592 310,000 310,000 328,862 335,000 25,000 80/0 57,200 69,000 69,000 51,750 69,000 0 0% 34,100 64,900 64,900 48,675 64,900 0 0% 91,300 133,900 133,900 100,425 133,900 0 00/0 27 256 CITY OF LA QUINTA LIGHTING & LANDSCAPING FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budget 7004 - Lighting & Landscaping Totals: 2,108,145 2,465,376 2,622,376 1,946,619 2,668,265 45,889 2% LIGHTING & LANDSCAPING FUND Totals: 2,108,145 2,465,376 2,622,376 1,946,619 2,668,265 45,889 2% 28 257 CITY OF LA QUINTA LIGHTING & LANDSCAPING FUND EXPENSE NOTES FY 2023/24 PROPOSED BUDGET Fund: 215 - LIGHTING & LANDSCAPING FUND 215-7004-50101 Permanent Full Time 219, 265.00 50% - Parks/L&L Foreman (50% Parks Maintenance) 50% - Management Analyst (50% Parks Maintenance) 50% - Maintenance Worker II (50% Parks Maintenance) 50% - Maintenance Worker I (3) (50% Parks Maintenance) 215-7004-60102 Administration 15,500.00 Annual required report for LLD 215-7004-60104 Consultants 80,000.00 Lighting contract 215-7004-60112 Landscape Contract 980,000.00 Citywide landscape contract 215-7004-60320 Travel & Training 500.00 Safety training 215-7004-60431 Materials/Supplies 500,000.00 Median landscape improvements and turf removal $500,000 approved as part of the 5-year CIP Program 215-7004-60432 Tools/Equipment 3,000.00 Used for all tools and equipment (other than capital expenditures) including small hand tools and/or power tools such as drills, blowers, saws, etc. 29 258 THIS PAGE INTENTIONALLY LEFT BLANK 259 CITY OF LA QUINTA FY 2023/24 PROPOSED BUDGET 1 - Housing Authority 3 - RDA Low -Mod Housing 9 - SA 2011 Low/Mod Bond Total Revenues RDA Loan Repayment HOUSING AUTHORITY 2023/24 BUDGET SUMMARY 1,451,500 1,451,500 20,000 20,000 25,000 1,412,009 1,387,009 1,496,500 2,883,509 1,387,009 F7q qqF F A qAF - 1,401,500 (50,000) -3% 30,000 10,000 50% 36,000 (1,376,009) -97% 1,467,500 (1,416,009) -49% Housing Fund Expenditures 2022/23 Original 2022/23 Current Variance Original 2023/24 Proposed Variance vs. Current vs. Current % Change Proposed 241 - Housing Authority 1,712,670 1,712,670 1,559,467 (153,203) -9% 243 - RDA Low -Mod Housing 250,000 305,000 (55,000) 250,000 (55,000) -18% 249 - SA 2011 Low/Mod Bond 20,000 3,644,192 (3,394,192) -93% Total Expenditures i i i Budget Surplus/(Deficit) 187,766 (2,104,417) (2,182,183) 95,448 CITY OF LA QUINTA ESTIMATED ENDING FUND BALANCES FISCAL YEAR ENDING JUNE 30, 2fl23 ESTIMATED AVAILABLE ESTIMATED FUND ENDING FUND FUND BALANCE ESTIMATED ESTIMATED BALANCE # FUND NAME July 1, 2023 REVENUES EXPENDITURES Ju , 2024 241 HOUSING AUTHORITY FUND 12.000.000 1,401,500 1.559.4-67 11,842,G33 24Y RDA LOW -MOD HOUSING FUND 3,000,000 717,415 250.000 31467 415 249 SA 2011 LOW/MOD BOND 800.000 36.000 250.000 586.000 G 154,915 2,059,467 5,448 x General Fund and RDA Low -Mod Housing Fund estimates are for unappropriated reserves and included annual Successor Agency loan repayments as approved with the last and final recognized obligation payment schedule. The repayment for FY 2.023124 is $687,415. 30 260 CITY OF LA QUINTA HOUSING AUTHORITY REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change in Actuals Original Budget Current Budget YTD Activity* Proposed Current 22/23 Budget 241 - HOUSING AUTHORITY 9101 - Housing Authority - Admin 340 - Charges for Services 241-9101-42301 Miscellaneous Revenue 226 0 0 0 I 0 0 0% 340 - Charges for Services Totals: 226 0 0 0 0 0 00/0 360 - Use of Money & Property 241-9101-41900 Allocated Interest 99,822 100,000 100,000 (7,689) 150,000 50,000 50% 241-9101-41910 GASB 31 Interest (385,817) 0 0 268,385 0 0 0% 241-9101-41915 Non -Allocated Interest 430 500 500 0 500 0 0% 241-9101-42706 Loan Repayments 96,215 0 0 102,185 0 0 0% 241-9101-43504 2nd Trust Deed Repayment 130,179 100,000 100,000 50,253 100,000 0 0% 241-9101-45000 Sale of Other Assets 367,078 200,000 200,000 0 0 (200,000) -100% 360 - Use of Money & Property Totals: 307,908 400,500 400,500 413,134 250,500 (150,000) -37% 101 - Housing Authority - Admin Totals: 308,134 400,500 400,500 413,134 250,500 (150,000) -37% 9102 - Housing Authority - Wash St Apt: 340 - Charges for Services 241-9102-42305 Miscellaneous Reimburse (1,820) 0 0 0 I 0 0 0% 340 - Charges for Services Totals: (1,820) 0 0 0 0 0 00/0 lousing Authority - Wash St Apts Totals: (1,820) 0 0 0 0 0 0% 9103 - Housing Authority - LQRP 360 - Use of Money & Property 241-9103-43502 Rent Revenue/LQRP 306,372 300,000 300,000 300,706 I 350,000 50,000 17% 360 - Use of Money & Property Totals: 306,372 300,000 300,000 300,706 350,000 50,000 17% 9103 - Housing Authority - LQRP Totals: 306,372 300,000 300,000 300,706 350,000 50,000 17% 9104 - Dune Palms Mobile Estates 360 - Use of Money & Property 241-9104-42112 Rent Revenue/Tenant/Du 241-9104-42302 Miscellaneous Revenue/C 360 - Use of Money & Property Totals: 791,261 750,000 750,000 682,079 800,000 0 1,000 1,000 0 1,000 50,000 7% 0 0% 791,261 751,000 751,000 682,079 801,000 50,000 7% 104 - Dune Palms Mobile Estates Totals: 791,261 751,000 751,000 682,079 801,000 50,000 7% 241 - HOUSING AUTHORITY Totals: 1,403,947 1,451,500 1,451,500 1,395,919 1,401,500 (50,000) -30/o 243 - RDA LOW -MOD HOUSING FUND 0000 - Undesignated 360 - Use of Money & Property 243-0000-41900 Allocated Interest 24,081 20,000 20,000 (2,155) 30,000 10,000 50% 243-0000-41910 GASB 31 Interest (102,401) 0 0 75,210 0 0 0% 360 - Use of Money & Property Totals: (78,320) 20,000 20,000 73,055 30,000 10,000 500/0 31 261 CITY OF LA QUINTA HOUSING AUTHORITY REVENUE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change in Actuals Original Budget Current Budget YTD Activity* Proposed Current 22/23 Budget 370 - Miscellaneous 243-0000-48500 Extraordinary Gain 121,903 0 0 0 I 0 0 0% 370 - Miscellaneous Totals: 121,903 0 0 0 0 0 00/0 0000 - Undesignated Totals: 43,583 20,000 20,000 73,055 30,000 10,000 500/0 243 - RDA LOW -MOD HOUSING FUND Totals: 43,583 20,000 20,000 73,055 30,000 10,000 500/0 249 - SA 2011 LOW/MOD BOND FUND (Re 0000 - Undesignated 340 - Charges for Services 249-0000-42301 Miscellaneous Revenue 0 0 0 1,106 I 0 0 0% 340 - Charges for Services Totals: 0 0 0 1,106 0 0 00/0 360 - Use of Money & Property 249-0000-41900 Allocated Interest 5,494 5,000 5,000 (544) 6,000 1,000 20% 249-0000-41910 GASB 31 Interest (26,759) 0 0 25,881 0 0 0% 249-0000-41915 Non -Allocated Interest 29,442 20,000 20,000 31,172 30,000 10,000 50% 360 - Use of Money & Property Totals: 8,177 25,000 25,000 56,509 36,000 11,000 44% 390 - Other Financing Sources 249-0000-49500 Transfers In 0 0 1,387,009 0 I 0 (1,387,009) -100% 390 - Other Financing Sources Totals: 0 0 1,387,009 0 0 (1,387,009) -1000/0 0000 - Undesignated Totals: 8,177 25,000 1,412,009 57,615 36,000 (1,376,009) -97% BOND FUND (Refinanced in 2016) Totals: 8,177 25,000 1,412,009 57,615 36,000 (1,376,009) -97% The Housing Authority budget invests in programs and projects that preserve and increase the supply of affordable housing in the City. 241 Housing Authority Fund: Second Trust Deed Payments and Home Sale Proceeds vary from year-to-year. Additional repayment of silent second trust deeds are recognized upon receipt. 241-9101-45000, Sale of Other Assets revenues in FY 2021/2022 reflects the purchase and sale agreement between the City of La Quinta and the La Quinta Housing Authority for vacant parcels to be used for future low/moderate affordable housing. 243 RDA Low -Mod Housing Fund: The 2023/24 former Redevelopment Agency loan repayment of $687,415 will be recognized in reserves within this Fund. 249 Successor Agency (SA) 2011 Low/Mod Bond Fund was used for the acquisition of the vacant property located west of the Home Depot Center on Highway 111, on the northeast corner of Highway 111 and Dune Palms Road proposed to be developed as an affordable housing development with a connecting thoroughfare to CV Link. Remaining bond funds continue to earn interest and are available for future housing projects. 32 262 CITY OF LA QUINTA HOUSING AUTHORITY HOUSING AUTHORITY EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budget 241 - HOUSING AUTHORITY 9101 - Housing Authority - Admin 50 - Salaries and Benefits 241-9101-50101 Permanent Full Time 252,219 278,970 278,970 248,586 305,327 26,357 9% 241-9101-50105 Salaries - Overtime 172 0 0 0 0 0 0% 241-9101-50110 Commissions & Boards 550 1,800 1,800 400 1,800 0 0% 241-9101-50150 Other Compensation 103 200 200 84 200 0 0% 241-9101-50200 PERS-City Portion 20,432 24,200 24,200 19,507 28,000 3,800 16% 241-9101-50215 Other Fringe Benefits 2,000 0 0 4,415 3,640 3,640 0% 241-9101-50221 Medical Insurance 44,830 69,300 69,300 42,846 67,000 (2,300) -3% 241-9101-50222 Vision Insurance 415 0 0 348 0 0 0% 241-9101-50223 Dental Insurance 2,337 0 0 2,277 0 0 0% 241-9101-50224 Life Insurance 151 0 0 159 0 0 0% 241-9101-50225 Long Term Disability 1,320 1,700 1,700 1,433 1,800 100 6% 241-9101-50230 Workers Comp Insurance 5,900 5,900 5,900 4,425 5,900 0 0% 241-9101-50240 Social Security -Medicare 3,697 4,000 4,000 3,639 4,200 200 5% 241-9101-50241 Social Security -FICA 66 0 0 50 0 0 0% 50 - Salaries and Benefits Totals: 334,191 386,070 386,070 328,168 417,867 31,797 8% 60 - Contract Services 241-9101-60103 Professional Services 241-9101-60106 Auditors 241-9101-60153 Attorney 60 - Contract Services Totals 74,532 5,000 15,792 60,000 5,000 60,000 5,000 20,000 57,777 3,780 75,000 15,000 25% 5,000 0 0% 20,000 0 0% 95,324 85,000 85,000 72,220 100,000 15,000 180/0 62 - Maintenance & Operations 241-9101-60320 Travel & Training 0 1,000 1,000 293 1,000 0 0% 241-9101-60420 Operating Supplies 94 2,000 2,000 61 2,000 0 0% 62 - Maintenance & Operations Totals: 94 3,000 3,000 354 3,000 0 00/0 69 - Internal Service Charges 241-9101-91843 Property & Crime Insurar 241-9101-91844 Earthquake Insurance 241-9101-98110 Information Tech Charge 69 - Internal Service Charges Totals: 8,100 8,100 8,100 6,075 16,100 16,100 16,100 12,075 53,400 64,400 64,400 48,300 8,100 0 0% 16,100 0 0% 64,400 0 0% 77,600 88,600 88,600 66,450 88,600 0 00/0 101 - Housing Authority - Admin Totals: 507,209 562,670 562,670 467,192 609 97 8% 9103 - Housing Authority - LQRP 62 - Maintenance & Operations 241-9103-60157 Rental Expenses 251,793 250,000 250,000 641,364 I 300,000 50,000 20% 62 - Maintenance & Operations Totals: 251,793 250,000 250,000 641,364 300,000 50,000 20% 9103 - Housing Authority - LQRP Totals: 251,793 250,000 250,000 641,364 300,000 50,000 20% 9104 - Dune Palms Mobile Estates 60 - Contract Services 241-9104-60103 Professional Services 101,257 100,000 100,000 98,515 I 100,000 0 0% 33 263 CITY OF LA QUINTA HOUSING AUTHORITY HOUSING AUTHORITY EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Pro osed Budget Current 22 23 in Budqet 241-9104-60157 Rental Expense 360,523 300,000 300,000 354,699 350,000 50,000 17% 60 - Contract Services Totals: 461,780 400,000 400,000 453,214 450,000 50,000 13% 68 - Capital Expenses 241-9104-72110 Building/Site Improveme 0 500,000 500,000 66,728 I 200,000 (300,000) -60% 68 - Capital Expenses Totals: 0 500,000 500,000 66,728 200,000 (300,000) -60% 104 - Dune Palms Mobile Estates Totals: 461,780 900,000 900,000 519,943 650,000 (250,000) -28% 241 - HOUSING AUTHORITY Totals: 1,220,781 1,712,670 1,712,670 1,628,499 1,559,467 (153,203) -90/0 241 Housing Authority Fund: These funds are used to account for the housing activities of the Housing Authority which are to promote and provide quality affordable housing. 34 264 CITY OF LA QUINTA HOUSING AUTHORITY HOUSING AUTHORITY EXPENSE NOTES FY 2023/24 PROPOSED BUDGET Fund: 241 - HOUSING AUTHORITY 241-9101-50101 Permanent Full Time 305,327.00 20% - City Manager (80% City Manager) 10% - Finance Director (90% Finance) 10% - City Clerk (90% City Clerk) 40% - Director- Business Unit & Housing Development (60% City Manager) 60% - Management Analyst (40% Information Technology Fund) 60% - Management Specialist (40% City Manager) 80% - Management Assistant (20% City Manager) Housing Authority Member Stipends (5) Housing Commissioner Stipends 241-9101-60103 Professional Services 75,000.00 Housing compliance services 241-9101-60320 Travel & Training 1,000.00 For housing related training and staff development 241-9103-60157 Rental Expenses 300,000.00 Expenses associated with 28 homes owned by the Authority which are located in the La Quinta Cove 241-9104-60103 Professional Services 100,000.00 For residential property management services at Dune Palms Mobile Estates 241-9104-60157 Rental Expense 350,000.00 Expenses associated with 102 units owned by the Authority which are located in North La Quinta 35 265 CITY OF LA QUINTA HOUSING AUTHORITY HOUSING AUTHORITY EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budget 243 - RDA LOW -MOD HOUSING FUND 0000 - Undesignated 64 - Other Expenses 243-0000-60532 Homelessness Assistance 50,700 250,000 305,000 255,000 I 250,000 (55,000) -18% 64 - Other Expenses Totals: 50,700 250,000 305,000 255,000 250,000 (55,000) -18% 0000 - Undesignated Totals: 50,700 250,000 305,000 255,000 250,000 (55,000) -18% 3 - RDA LOW -MOD HOUSING FUND Totals: 50,700 250,000 305,000 255,000 250,000 (55,000) -18% 243 RDA Low -Mod Housing Fund: The 2023/24 former Redevelopment Agency loan repayment of $687,415 will be recognized in reserves within this Fund. These funds are used to account for the housing activities of the Housing Authority which are to promote and provide quality affordable housing. 36 266 CITY OF LA QUINTA HOUSING AUTHORITY HOUSING AUTHORITY EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budget 249 - SA 2011 LOW/MOD BOND FUND (Re 0000 - Undesignated 68 - Capital Expenses 249-0000-74010 Land Acquisition 8,631,040 0 3,624,192 50,000 0 (3,624,192) -100% 249-0000-80050 Affordable Housing Proje 25,035 20,000 20,000 12,290 250,000 230,000 1,150% 68 - Capital Expenses Totals: 8,656,075 20,000 3,644,192 62,290 250,000 (3,394,192) -93% 0000 - Undesignated Totals: 8,656,075 20,000 3,644,192 62,290 250,000 (3,394,192) -93% BOND FUND (Refinanced in 2016) Totals: 8,656,075 20,000 3,644,192 62,290 250,000 (3,394,192) -93% 249 Successor Agency Bond Fund: These funds are restricted per individual bond covenants and were used for the acquisition of the vacant property located west of the Home Depot Center on Highway 111, on the northeast corner of Highway 111 and Dune Palms Road. This property is proposed to be developed as an affordable housing development with a connecting thoroughfare to CV Link. Remaining funds are available for future housing projects. For FY 2023/24, budget will be used for investment in design and development of projects. 37 267 CITY OF LA QUINTA FINANCE AUTHORITY EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budget 310 - LQ FINANCE AUTHORITY DEBT SERI 0000 - Undesignated 60 - Contract Services 310-0000-60181 Contract Services Fees 1,100 1,100 1,100 0 I 1,100 0 0% 60 - Contract Services Totals: 1.100 1.100 1.100 0 11100 0 0% 0000 - Undesignated Totals: 1,100 1,100 1,100 0 1,100 0 0% NANCE AUTHORITY DEBT SERVICE Totals: 1,100 1,100 1,100 0 1,100 0 0% Contract Services fee: Annual State Controller's report and audit requirement 38 268 THIS PAGE INTENTIONALLY LEFT BLANK 269 CITY OF LA QUINTA FY 2023/24 PROPOSED BUDGET The SilverRock Golf Resort Fund will be presented to City Council on June 20, 2023. 39 270 THIS PAGE INTENTIONALLY LEFT BLANK 271 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 203 - PUBLIC SAFETY FUND (MEASURE G) 0000 - Undesignated 99 - Transfers Out 203-0000-99900 Transfers Out 195,415 0 0 14,085 I 0 0 0% 99 - Transfers Out Totals: 195,415 0 0 14.085 0 0 00/0 0000 - Undesignated Totals: 195,415 0 0 14,085 0 0 00/0 UBLIC SAFETY FUND (MEASURE G) Totals: 195,415 0 0 14,085 0 0 00/0 40 272 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 210 - FEDERAL ASSISTANCE FUND 0000 - Undesignated 60 - Contract Services 210-0000-60135 CDBG Public Service Grai 1,530 20,000 20,000 3,315 I 20,000 0 0% 60 - Contract Services Totals: 1.530 20.000 20.000 3.315 20.000 0 0% 99 - Transfers Out 210-0000-99900 Transfers Out 0 132,600 319,977 169,546 I 136,300 (183,677) -57% 99 - Transfers Out Totals: 0 132,600 319,977 169,546 136,300 (183,677) -57% 0000 - Undesignated Totals: 1,530 152,600 339,977 172,861 156,300 (183,677) -54% 210 - FEDERAL ASSISTANCE FUND Totals: 1,530 152,600 339,977 172,861 156,300 (183,677) -54% 41 273 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 212 - SLESA (COPS) FUND 0000 - Undesignated 60 - Contract Services 212-0000-60178 COPS Robbery Preventioi 6,217 10,000 10,000 10,379 10,000 0 0% 212-0000-60179 COPS Burglary/Theft Pre 34,620 90,000 90,000 56,930 90,000 0 0% 60 - Contract Services Totals: 40,837 100,000 100,000 67,309 100,000 0 0% 0000 - Undesignated Totals: 40,837 100,000 100,000 67,309 100,000 0 0% 212 - SLESA (COPS) FUND Totals: 40,837 100,000 100,000 67,309 100,000 0 0% 42 274 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 220 - QUIMBY FUND 0000 - Undesignated 99 - Transfers Out 220-0000-99900 Transfers Out 713,669 0 466,967 0 I 0 (466,967) -100% 99 - Transfers Out Totals: 713,669 0 466,967 0 0 f466,9671 -1000/0 0000 - Undesignated Totals: 713,669 0 466,967 0 0 (466,967) -1000/0 220 - QUIMBY FUND Totals: 713,669 0 466,967 0 0 (466,967) -1000/0 43 275 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 221 - AB 939 - CALRECYCLE FUND 0000 - Undesignated 60 - Contract Services 221-0000-60127 AB 939 Recycling Solutio 109,742 150,000 150,000 113,299 I 150,000 0 0% 60 - Contract Services Totals: 109,742 150,000 150.000 113.299 150.000 0 0% 68 - Capital Expenses 221-0000-71031 Vehicles, Purchased 0 0 0 37,580 I 0 0 0% 68 - Capital Expenses Totals: 0 0 0 37,580 0 0 0% 0000 - Undesignated Totals: 109,742 150,000 150,000 150,879 150,000 0 0% 221 - AB 939 - CALRECYCLE FUND Totals: 109,742 150,000 150,000 150,879 150,000 0 0% 44 276 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 223 - MEASURE A FUND 0000 - Undesignated 64 - Other Expenses 223-0000-60510 Signal Knockdowns, Cont 45,918 0 0 33,703 I 0 0 0% 64 - Other Expenses Totals: 45,918 0 0 33,703 0 0 00/0 99 - Transfers Out 223-0000-99900 Transfers Out 395,454 3,882,000 5,843,145 2,019,207 I 1,865,000 (3,978,145) -68% 99 - Transfers Out Totals: 395,454 3,882,000 5,843,145 2,019,207 1,865,000 (3,978,145) -68% 0000 - Undesignated Totals: 441,372 3,882,000 5,843,145 2,052,910 1,865,000 (3,978,145) -68% 223 - MEASURE A FUND Totals: 441,372 3,882,000 5,843,145 2,052,910 1,865,000 (3,978,145) -68% 45 277 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 226 - EMERGENCY MANAGEMENT PERFOR 0000 - Undesignated 62 - Maintenance & Operations 226-0000-60432 Tools/Equipment 9,750 12,000 12,000 25,055 I 12,000 0 0% 62 - Maintenance & Operations Totals: 9,750 12,000 12,000 25,055 12,000 0 00/0 0000 - Undesignated Totals: 9,750 12,000 12,000 25,055 12,000 0 00/0 NT PERFORMANCE GRANT (EMPG) Totals: 9,750 12,000 12,000 25,055 12,000 0 00/0 46 278 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 227 - STATE HOMELAND SECURITY PROGI 0000 - Undesignated 60 - Contract Services 227-0000-60320 Travel & Training 0 5,000 5,000 4,312 I 5,000 0 0% 60 - Contract Services Totals: 0 5,000 51000 4,312 5,000 0 00/0 62 - Maintenance & Operations 227-0000-60432 Tools/Equipment 4,896 0 0 0 I 0 0 0% 62 - Maintenance & Operations Totals: 4,896 0 0 0 0 0 00/0 0000 - Undesignated Totals: 4,896 5,000 5,000 4,312 5,000 0 00/0 %ND SECURITY PROGRAMS (SHSP) Totals: 4,896 5,000 5,000 4,312 5,000 0 00/0 47 279 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 230 - CASp FUND, AB 1379 0000 - Undesignated 60 - Contract Services 230-0000-60320 Travel & Training 0 2,500 2,500 0 I 2,500 0 0% 60 - Contract Services Totals: 0 2,500 2,500 0 2,500 0 0% 64 - Other Expenses 230-0000-60480 Contributions to State Ag 1,870 2,000 2,000 0 I 2,000 0 0% 64 - Other Expenses Totals: 1,870 2,000 2,000 0 2,000 0 0% 68 - Capital Expenses 230-0000-90020 Service & Supply 0 1,000 1,000 0 I 1,000 0 0% 68 - Capital Expenses Totals: 0 1,000 1,000 0 1,000 0 0% 0000 - Undesignated Totals: 1,870 5,500 5,500 0 5,500 0 0% 230 - CASp FUND, AB 1379 Totals: 1,870 5,500 5,500 0 5,500 0 0% 48 280 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 235 - SO COAST AIR QUALITY FUND 0000 - Undesignated 60 - Contract Services 235-0000-60186 CVAG 39,593 39,000 39,000 0 I 39,000 0 0% 60 - Contract Services Totals: 39,593 39.000 39,000 0 39,000 0 0% 66 - Utilities 235-0000-61101 Electricity - Utilities 7,705 7,500 7,500 11,728 I 15,000 7,500 100% 66 - Utilities Totals: 7,705 7,500 7,500 11,728 15,000 7.500 100% 0000 - Undesignated Totals: 47,298 46,500 46,500 11,728 54,000 7,500 16% 35 - SO COAST AIR QUALITY FUND Totals: 47,298 46,500 46,500 11,728 54,000 7,500 16% 49 281 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 247 - ECONOMIC DEVELOPMENT FUND 0000 - Undesignated 60 - Contract Services 247-0000-60320 Travel & Training 6,580 6,500 6,500 999 6,500 0 0% 247-0000-60351 Membership Dues 0 5,000 5,000 2,000 5,000 0 0% 60 - Contract Services Totals: 6,580 11,500 11,500 2,999 11,500 0 00/0 64 - Other Expenses 247-0000-60461 Marketing & Tourism Proi 10,263 10,000 10,000 0 I 20,000 10,000 100% 64 - Other Expenses Totals: 10,263 10,000 10,000 0 20,000 10,000 1000/0 99 - Transfers Out 247-0000-99900 Transfers Out 50,000 0 0 0 I 0 0 0% 99 - Transfers Out Totals: 50,000 0 0 0 0 0 00/0 0000 - Undesignated Totals: 66,843 21,500 21,500 2,999 31,500 10,000 47% - ECONOMIC DEVELOPMENT FUND Totals: 66,843 21,500 21,500 2,999 31,500 10,000 47% 50 282 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 250 - TRANSPORTATION DIF FUND 0000 - Undesignated 68 - Capital Expenses 250-0000-80105 Developer Reimbursemer 400,000 400,000 400,000 400,000 I 400,000 0 0% 68 - Capital Expenses Totals: 400,000 400,000 400,000 400,000 400,000 0 00/0 99 - Transfers Out 250-0000-99900 Transfers Out 0 100,000 1,516,757 3,605 I 150,000 (1,366,757) -90% 99 - Transfers Out Totals: 0 100,000 1,516,757 3,605 150,000 (1,366,757) -90% 0000 - Undesignated Totals: 400,000 500,000 1,916,757 403,605 550,000 (1,366,757) -71% 150 - TRANSPORTATION DIF FUND Totals: 400,000 500,000 1,916,757 403,605 550,000 (1,366,757) -71% 51 283 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 251 - PARKS & REC DIF FUND 0000 - Undesignated 99 - Transfers Out 251-0000-99900 Transfers Out 0 500,000 500,000 13,602 I 650,000 150,000 30% 99 - Transfers Out Totals: 0 500,000 500,000 13,602 650,000 150,000 30% 0000 - Undesignated Totals: 0 500,000 500,000 13,602 650,000 150,000 30% 251 - PARKS & REC DIF FUND Totals: 0 500,000 500,000 13,602 650,000 150,000 30% 52 284 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 252 - CIVIC CENTER DIF FUND 0000 - Undesignated 99 - Transfers Out 252-0000-99900 Transfers Out 0 250,000 250,000 0 I 0 (250,000) -100% 99 - Transfers Out Totals: 0 250,000 250,000 0 0 f250,0001 -100% 0000 - Undesignated Totals: 0 250,000 250,000 0 0 (250,000) -100% 252 - CIVIC CENTER DIF FUND Totals: 0 250,000 250,000 0 0 (250,000) -100% 53 285 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 253 - LIBRARY DEVELOPMENT DIF 0000 - Undesignated 68 - Capital Expenses 253-0000-83500 Advance Interest Expens 11,112 15,000 15,000 0 I 15,000 0 0% 68 - Capital Expenses Totals: 11,112 15,000 15,000 0 15,000 0 00/0 0000 - Undesignated Totals: 11,112 15,000 15,000 0 15,000 0 00/0 253 - LIBRARY DEVELOPMENT DIF Totals: 11,112 15,000 15,000 0 15,000 0 00/0 54 286 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 254 - COMMUNITY & CULTURAL CENTERS 0000 - Undesignated 99 - Transfers Out 254-0000-99900 Transfers Out 0 0 125,000 0 I 0 (125,000) -100% 99 - Transfers Out Totals: 0 0 125,000 0 0 (125,0001 -1000/0 0000 - Undesignated Totals: 0 0 125,000 0 0 (125,000) -1000/0 1UNITY & CULTURAL CENTERS DIF Totals: 0 0 125,000 0 0 (125,000) -1000/0 55 287 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 259 - MAINTENANCE FACILITIES DIF FUN 0000 - Undesignated 99 - Transfers Out 259-0000-99900 Transfers Out 0 0 0 0 I 180,000 180,000 0% 99 - Transfers Out Totals: 0 0 0 0 180,000 180.000 00/0 0000 - Undesignated Totals: 0 0 0 0 180,000 180,000 00/0 NTENANCE FACILITIES DIF FUND Totals: 0 0 0 0 180,000 180,000 00/0 56 288 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 270 - ART IN PUBLIC PLACES FUND 0000 - Undesignated 64 - Other Expenses 270-0000-60482 Operating Supplies 0 2,000 2,000 1,072 I 8,000 6,000 300% 64 - Other Expenses Totals: 0 2,000 2,000 1,072 8,000 6,000 300% 65 - Repair & Maintenance 270-0000-60683 APP Maintenance 54,817 75,000 75,000 58,553 I 75,000 0 0% 65 - Repair & Maintenance Totals: 54,817 75,000 75,000 58,553 75,000 0 00/0 68 - Capital Expenses 270-0000-74800 Art Purchases 53,253 100,000 136,700 48,347 I 150,000 13,300 10% 68 - Capital Expenses Totals: 53,253 100,000 136,700 48,347 150,000 13,300 100/0 99 - Transfers Out 270-0000-99900 Transfers Out 12,678 0 212,465 75 I 0 (212,465) -100% 99 - Transfers Out Totals: 12,678 0 212,465 75 0 (212,4651 -1000/0 0000 - Undesignated Totals: 120,748 177,000 426,165 108,047 233,000 (193,165) -45% 70 - ART IN PUBLIC PLACES FUND Totals: 120,748 177,000 426,165 108,047 233,000 (193,165) -45% 57 289 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 405 - SA PA 1 CAPITAL IMPRV FUND 0000 - Undesignated 99 - Transfers Out 405-0000-99900 Transfers Out 1,128,751 0 0 0 I 0 0 0% 99 - Transfers Out Totals: 1.128.751 0 0 0 0 0 00/0 0000 - Undesignated Totals: 1,128,751 0 0 0 0 0 00/0 15 - SA PA 1 CAPITAL IMPRV FUND Totals: 1,128,751 0 0 0 0 0 00/0 58 290 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 760 - SUPPLEMENTAL PENSION PLAN 0000 - Undesignated 50 - Salaries and Benefits 760-0000-50199 Annual PARS Contribution 12,833 12,850 12,850 12,833 I 12,850 0 0% 50 - Salaries and Benefits Totals: 12,833 12,850 12,850 12,833 12,850 0 00/0 0000 - Undesignated Totals: 12,833 12,850 12,850 12,833 12,850 0 00/0 ) - SUPPLEMENTAL PENSION PLAN Totals: 12,833 12,850 12,850 12,833 12,850 0 00/0 59 291 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 761 - CERBT OPEB TRUST 0000 - Undesignated 60 - Contract Services 761-0000-60102 Administration 1,722 1,500 1,500 1,140 I 1,800 300 20% 60 - Contract Services Totals: 1,722 1.500 1,500 1,140 1,800 300 20% 0000 - Undesignated Totals: 1,722 1,500 1,500 1,140 1,800 300 20% 761 - CERBT OPEB TRUST Totals: 1,722 1,500 1,500 1,140 1,800 300 20% 60 292 CITY OF LA QUINTA SPECIAL FUND EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. % Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 762 - PARS PENSION TRUST 0000 - Undesignated 60 - Contract Services 762-0000-60102 Administration 59,382 55,000 55,000 43,211 I 30,000 (25,000) -45% 60 - Contract Services Totals: 59,382 55,000 55,000 43,211 30,000 (25,000) -45% 99 - Transfers Out 762-0000-99900 Transfers Out 0 0 5,000,000 5,000,000 I 0 (5,000,000) -100% 99 - Transfers Out Totals: 0 0 5,000,000 5,000,000 0 (5,000,000) -1000/0 0000 - Undesignated Totals: 59,382 55,000 5,055,000 5,043,211 30,000 (5,025,000) -99% 762 - PARS PENSION TRUST Totals: 59,382 55,000 5,055,000 5,043,211 30,000 (5,025,000) -99% 61 293 CITY OF LA QUINTA SPECIAL FUND EXPENSE NOTES FY 2023/24 PROPOSED BUDGET EXPENSE NOTES BY FUND NUMBER — 201 Gas Tax Fund Transfers Out for CIP — Avenue 50 Widening Improvements from Jefferson Street to Madison Street of $439,400 and Washington Street Sidewalk Improvements from Avenue 50 to Calle Tampico of $478,000. 203 Public Safety Fund There are no transfers out for CIP proposed for FY 2023/24. 210 Federal Assistance Fund Transfers Out for CIP — City Hall miscellaneous interior ADA improvements. This is a continuation of implementing ADA improvements at City parks, buildings, intersection curb ramps and sidewalks based upon the City's ADA Transition Plan Report. Expenses include the Boys and Girls Club Fee Waiver Reduction Program (CDBG) in the amount of $20,000. 212 Federal Assistance Fund There are no changes for expenditures from FY 2022/23, expenses include COPS robbery and burglary/theft prevention. 220 Quimby Fund does not have Capital Improvement project funding allocated in FY 2023/24. 221 AB 939 CalRecycle Fund is used for recycling solutions at schools & City parks. 223 Measure A Fund Transfers Out for CIP — Avenue 58 Pavement Rehabilitation from Jefferson Street to Madison Street of $1,380,000; X Park Pedestrian Signal on Dune Palms Road between X Park and La Quinta High School of $250,000; and Citywide traffic signal maintenance improvements of $235,000. 225 Infrastructure Fund is a Development Impact Fee Fund used for capital improvements. No additional projects are anticipated in FY 2023/24. 226 Emergency Management Performance Grant (EMPG) Fund expenses are for emergency operations center (EOC). 227 State Homeland Security Programs (SHSP) Fund expenses are for Community Emergency Response Team (CERT) training. 230 CASp, AB 1379 Fund expenses are for training for Americans with Disability guidelines and a pass -through payment of 10% to the State Architect Office based a $4 per business license tax. 235 South Coast Air Quality Fund expenses are for an agreement between CVAG and member jurisdictions which contribute 75% of AB2766 South Coast Air Quality Management District (AQMD) revenues. 247 Economic Development Fund There are no transfers out for CIP proposed for FY 2023/24. Expenses are for general economic development activities. 250 Transportation DIF Fund Transfers Out are for CIP - Avenue 52 and Monroe Street traffic signal which includes construction of a new traffic signal in coordination with the City of Indio and County of Riverside. 62 294 CITY OF LA QUINTA SPECIAL FUND EXPENSE NOTES FY 2023/24 PROPOSED BUDGET 251 Parks & Rec DIF Fund Transfers Out are for CIP — La Quinta Parks Phase 1 which entails park improvements at the La Quinta Sports Complex, Colonel Mitchell Paige Sports Fields, and La Quinta Park. The existing facilities at these park locations need extensive various improvements, and the project will be completed in coordination with Desert Sand Unified School District. 252 Civic Center DIF Fund is a Development Impact Fee Fund used for capital improvements. No additional projects are anticipated in FY 2023/24. 253 Library Development DIF Fund Advance Interest Expense is for outstanding Successor Agency loan repayment. 254 Community & Cultural Centers DIF Fund is a Development Impact Fee Fund used for capital improvements. No additional projects are anticipated in FY 2023/24. 255, 256, and 257, and 259 Development Impact Fee Funds are used for capital improvements. For Fund 259, Transfers Out are for CIP — Maintenance and Operations Yard which will be used to complete the preliminary engineering and design phase for the Maintenance and Operations Yard improvements. 270 Art in Public Places Fund (APP) covers the maintenance contract, updated inventory of all art in public places, internal city inspections and engineering services for new art installations. 405 SA PA 1 Capital Improvement Fund Bond proceeds designated for SilverRock Way improvements. 760 Supplemental Pension Plan Fund Annual PARS Trust Contribution is for one plan member as established in 2012. 761 CERBT Other Post Employment Benefit (OPEB) Trust Fund— The City participates in the California Employers' Retiree Benefit Trust (CERBT) for the purpose of accumulating funding for OPEB obligations. The CERBT is a Section 115 Trust and is an agent multiple employer plan for those electing to prefund OPEB obligations. Expenses in this fund can come from losses on the portfolio and fees paid to administer the portfolio. 762 PARS Pension Trust Fund — In 2019, the City established a Section 115 Trust Agreement with U.S. Bank National Association and Public Agency Retirement Services (PARS), Trust Administrator. The Section 115 Trust was established as a means to set aside monies to fund the City's pension and OPEB obligations. Contributions to the Section 115 Trust are irrevocable, the assets are dedicated to providing benefits to plan members, and the assets are protected from creditors of the City. The purpose of the Trust is to address the City's pension obligations by accumulating assets to reduce the net pension liability. Expenses in this fund can come from losses on the portfolio and fees paid to administer the portfolio. 63 295 CITY OF LA QUINTA CAPITAL IMPROVEMENT PROGRAM EXPENSE DETAIL FY 2023/24 PROPOSED BUDGET 2021/22 2022/23 2022/23 2022/23 2023/24 23/24 vs. 0/b Change Actuals Original Budget Current Budget YTD Activity* Proposed Budget Current 22/23 in Budqet 401 - CAPITAL IMPROVEMENT PROGRAMS 0000 - Undesignated 60 - Contract Services 401-0000-60103 Professional Services 396,965 1,134,209 3,310,006 353,498 587,678 (2,722,328) -82% 401-0000-60108 Technical 36,513 825,985 6,479,717 107,330 1,054,888 (5,424,829) -84% 401-0000-60185 Design 390,391 1,387,169 4,880,501 413,829 1,099,694 (3,780,807) -77% 401-0000-60188 Construction 5,549,330 8,565,767 54,441,969 9,675,599 13,962,310 (40,479,659) -74% 60 - Contract Services Totals: 6,373,199 11,913,130 69,112,192 10,550,255 16,704,570 (52,407,622) -76% 62 - Maintenance & Operations 401-0000-60510 Contingency 0 1,223,681 5,883,313 0 I 1,246,130 (4,637,183) -79% 62 - Maintenance & Operations Totals: 0 1,223,681 5,883,313 0 1,246,130 (4,637,183) -79% 64 - Other Expenses 401-0000-60480 Contributions to Other Ac 35,981 0 593,006 0 I 0 (593,006) -100% 64 - Other Expenses Totals: 35,981 0 593,006 0 0 (593,006) -1000/0 68 - Capital Expenses 401-0000-74010 Land Acquisition 1,464 0 2,591,435 33,757 I 0 (2,591,435) -100% 68 - Capital Expenses Totals: 1,464 0 2,591,435 33,757 0 (2,591,435) -1000/0 0000 - Undesignated Totals: 6,410,644 13,136,811 78,179,947 10,584,012 17,950,700 (60,229,247) -77% WITAL IMPROVEMENT PROGRAMS Totals: 6,410,644 13,136,811 78,179,947 10,584,012 17,950,700 (60,229,247) -77% 64 296 CITY OF LA QUINTA CAPITAL IMPROVEMENT PROGRAM EXPENSE NOTES FY 2023/24 PROPOSED BUDGET Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 401-0000-49500 Transfers In 14,950,700.00 CDBG Funds- Citywide Misc. ADA Improvements DIF Maint & Facilties- Maint & Operations Yard DIF Parks & Rec- La Quinta Parks Phase 1 DIF Transportation- Ave 52 Monroe (Traffic Siqnal) Equip Replacement Fund- CPM Plan Improvements General Fund- ADA Accessible Ramps General Fund- Citywide Drainaqe Enhancements General Fund- Fritz Burns Park Improvements General Fund- PMP Street Improvements General Fund- Sidewalk Improvements General Fund- Silverrock Dust Control General Fund- X Park Buildinq ADA Improvements Measure A- Ave 58 Pavement Rehab Measure A- Citywide Traffic Siqnal Improvements Measure A- X Park Pedestrian Siqnal Measure G- Avenue 48 Art & Music Line Measure G- Fritz Burns Park Improvements Measure G- Highway 111 Corridor Plan Improvemen Measure G- Highway 111 Event Site Measure G- Washington St Connector- Art & Music SB 1 Road Maint/Rehab- Ave 50 & 52 Amount -136,300 -180,000 -650,000 -150,000 -50,000 -20,000 -477,000 -1,000,000 -1,500,000 -55,000 -1,000,000 -350,000 -1,380,000 -235,000 -250,000 -2,400,000 -1,500,000 -1,000,000 -500,000 -1,200,000 -917,400 65 297 CITY OF LA QUINTA FY 2023/24 PROPOSED BUDGET FUND TYPE - GENERAL FUND 101 - GENERAL FUND - The primary fund of the City used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, City Clerk, Community Development, Public Safety (Police and Fire), Public Works, and Community Services. FUND TYPE - SPECIAL REVENUE FUNDS 105 — DISASTER RECOVERY FUND — This fund was created to recognize one-time federal funding passed by Congress in 2021, an act designed to deliver relief to American workers and aid in economic recovery in the wake of COVID-19 by providing Coronavirus state and local fiscal recovery funds for state and local governments. 201 - GASOLINE TAX FUND - To account for gasoline sales tax allocations received from the State of California. These revenues are restricted by the State to expenditures for street related purposes only. 202 - LIBRARY AND MUSEUM FUND —This fund accounts for the revenues from property taxes generated for library and museum services. 203 - PUBLIC SAFETY FUND — General Fund Measure G sales tax revenue set aside for public safety expenditures. 210 - FEDERAL ASSISTANCE FUND - This fund is used to account for revenues from the Community Development Block Grant (CDBG) received from the federal government and the expenditures of those resources. 212 — CITIZENS FOR PUBLIC SAFETY (COPS) FUND - This fund is used to account for State of California funds received for law enforcement activities of the Riverside County Sheriff's Department, also known as Supplemental Law Enforcement Services Fund (SLESF). 215 — LIGHTING AND LANDSCAPE FUND — This fund accounts for special assessments levied on real property and the expenditure therefore from city-wide lighting and landscape maintenance and improvements. 220 - QUIMBY FUND - This fund is used to account for the accumulation of developer fees received under the provisions of the Quimby Act for park development and improvements. Capital projects to be funded from this source will be budgeted and expended in a separate Capital Projects Fund. 221 - AB 939 CAL -RECYCLE FUND - This fund is used to account for franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts. 66 298 CITY OF LA QUINTA FY 2023/24 PROPOSED BUDGET • •CONTINUED .0 223 - MEASURE A FUND — In 1988, Riverside County voters approved a half cent sales tax, known as Measure A, to fund a variety of highway improvements, local street and road maintenance, commuter assistance and specialized highway transit projects. This fund is used to collect this tax and pursuant to the provision of Measure A, it is restricted for local street and road expenditures. 226 — EMERGENCY MANAGEMENT PERFORMANCE FUND — Revenue received from the California Office of Emergency Services (CalOES) and restricted for emergency operations center (EOC) materials and trainings. 227 — STATE HOMELAND SECURITY PROGRAM (SHSP) FUND — Revenue received from the State Homeland Security Grant Program to local governments to assist to further the State of California's efforts to prepare for natural and man-made disasters and terrorism related impacts to communities. 230 — CASp FUND, AB 1379 — This fund was established as required under Assembly Bill 1379 and Senate Bill 1186 for the collection of the annual $4.00 business license accessibility fee. Funds shall be utilized for expenses related to enhancing accessibility requirements. 235 - SOUTH COAST AIR QUALITY FUND - This fund is used to account for contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants. 244 — HOUSING GRANTS - This fund is used to account for housing related grants as required by outside agencies for reporting purposes. 247 — ECONOMIC DEVELOPMENT FUND — This fund accounts for revenues and expenditures related to proceeds from sale of City owned land and future economic development. 270 - ART IN PUBLIC PLACES - This fund accounts for development fees paid in lieu of acquisition and installation of approved artworks in a development with expenditures restricted to acquisition, installation, maintenance, and repair of artworks at approved sites. 275 — PUBLIC SAFETY OFFICERS FUND - This fund may be used for payments to survivors of deceased police or fire personnel serving the City of La Quinta. 241 and 243 HOUSING AUTHORITY - These funds are used to account for the housing activities of the Housing Authority which are to promote and provide quality affordable housing. 249 SUCESSOR AGENCY BOND FUNDS - This fund is restricted per individual bond covenants. 405 — SUCCESSOR AGENCY PROJECT AREA 1 CAPITAL IMPROVEMENT FUNDS — This fund is restricted per individual bond covenants. 760 -SUPPLEMENTAL PENSION PLAN FUND —This fund is a defined contribution pension plan established by the City to provide retirement excess benefits to general employees of the City. 67 299 CITY OF LA QUINTA FY 2023/24 PROPOSED BUDGET I 761 — OTHER POST EMPLOYMENT BENEFIT (OPEB) TRUST — The City participates in the California Employers' Retiree Benefit Trust (CERBT) for the purpose of accumulating funding for OPEB obligations. The CERBT is a Section 115 Trust and is an agent multiple employer plan for those electing to prefund OPEB obligations. 762 — PENSION TRUST FUND — In 2019, the City established a Section 115 Trust Agreement with U.S. Bank National Association and Public Agency Retirement Services (PARS), Trust Administrator. The Section 115 Trust was established as a means to set aside monies to fund the City's pension and OPEB obligations. Contributions to the Section 115 Trust are irrevocable, the assets are dedicated to providing benefits to plan members, and the assets are protected from creditors of the City. The purpose of the Trust is to address the City's pension obligations by accumulating assets to reduce the net pension liability. FUND TYPE — DEBT SERVICE FUND 310 - FINANCING AUTHORITY, DEBT SERVICE - This fund is used to account for the debt service that will be used for the principal and interest payments of the Financing Authority's outstanding debt and any related reporting requirements. FUND TYPE - CAPITAL PROJECTS FUNDS 225 - INFRASTRUCTURE FEE FUND - This fund is used to account for the accumulation of resources, provided through developer fees for the acquisition, construction or improvement of the City's infrastructure as defined by Resolution. Capital projects to be funded from this source will be budgeted and expended in a separate Capital Projects Fund. 250 — TRANSPORTATION DIF, 251 - PARK & RECREATION DIF, 252 - CIVIC CENTER DIF, 253 - LIBRARY COMMUNITY CENTER, 254 — COMMUNITY CENTER DIF, 255 - STREET FACILITIY DIF, 256 - PARK FACILITY DIF, 257 - FIRE DIF FUNDS, AND 259 — MAINTENANCE FACILITIES DIF FUND- These funds are used to account for developer impact fees collected for specific public improvements and may not be utilized for ongoing operational expenses. 401 - CAPITAL PROJECTS FUND — This fund is used to account for the planning, design, and construction of various capital projects throughout the City of La Quinta. FUND TYPE - INTERNAL SERVICE FUNDS 501 - FACILITY AND FLEET REPLACEMENT FUND - This fund is used to account for the ultimate replacement of city owned and operated vehicles, heavy equipment, and facilities. 502 - INFORMATION TECHNOLOGY FUND - This fund is used to account for the ultimate replacement of city owned and operated computer hardware, software and computer maintenance and operations. 68 300 CITY OF LA QUINTA FY 2023/24 PROPOSED BUDGET 503 - PARK EQUIPMENT & FACILITIES FUND - This fund is used to account for the replacement of city owned and operated park equipment and facilities. 504 — INSURANCE FUND — This fund is used to account for the city's insurance coverages. FUND TYPE — ENTERPRISE FUNDS 601 - SILVERROCK GOLF COURSE FUND - This account is used to account for the activities of the SilverRock Golf course. 602 - SILVERROCK GOLF COURSE RESERVE FUND - This fund is used to account for golf course reserves for future capital improvements of the SilverRock Golf course. 69 301 302 REPORTS AND INFORMATION ITEM NO. 27 o� QALM sA� P VH INTERNATIONAL AIRPORT AIRPORT COMMISSION MEETING AGENDA cgORN�P Airport Conference Room, Palm Springs International Airport 3400 E. Tahquitz Canyon Way, Palm Springs, CA 92262 Wednesday, May 17, 2023 - 5:30 P.M. Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference. There will be in -person public access to the meeting location. To submit your public comment to the Airport Commission electronically. Material may be emailed to: Christina. brown(opalmspringsca.gov - Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Airport Commission and retained for the official record. This is a hybrid in -person and virtual meeting. To virtually observe the meeting or to virtually provide public comments, please use the following Zoom link https://us02web.zoom.us/i/86019815290?pwd=ZitOZDIVeGZhNUNEQTVkU29nTUdPdzO9 or call (669) 900-6833 and enter Meeting ID: 860 1981 5290 - Passcode: 583916 City of Palm Springs: Riverside County: Paul Slama City of Cathedral City: Tony Michaelis City of Palm Desert: Kevin Wiseman Aftab Dada - Chair David Feltman Kevin J. Corcoran Vice Chair Ken Hedrick City of Indian Wells: Paul Budilo City of Coachella: Denise Delgado City of Rancho Mirage: Keith Young Gerald Adams Scott G. Miller Patricia Breslin John Payne City of La Quinta: Kathleen Hughes City of Desert Hot Springs: Jan Pye City of Indio: Rick Wise Todd Burke M. Guillermo Suero Palm Springs City Staff Scott C. Stiles Harry Barrett Jr., A.A.E. Jeremy Keating City Manager Airport Executive Director Assistant Airport Director 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE 2. POSTING OF AGENDA 3. ROLL CALL 4. ACCEPTANCE OF AGENDA 5. PUBLIC COMMENTS: Limited to three minutes on any subject within the purview of the Commission 6. APPROVAL OF MINUTES: Minutes of the Airport Commission Regular Meeting of February 15, 2023 303 Airport Commission Meeting Agenda May 17, 2023 — Page 2 7. INTRODUCTIONS AND PRESENTATIONS: 7.A Fire Chief Paul Alvarado 7.113 Airport Commissioner Keith Young (Rancho Mirage) 8. DISCUSSION AND ACTION ITEMS: &A Noise Committee Update 8.113 Marketing Update 8.0 Parking Capacity Update 8.11) Concessions Update 8.E Financial Summary Update 8.F Procedure for Requesting Agenda Items 8.G Employee Class & Compensation 8.11-11 Projects and Airport Capital Improvement Program Update 9. EXECUTIVE DIRECTOR REPORT 10. COMMISSIONERS REQUESTS AND REPORTS 11. REPORT OF COUNCIL ACTIONS: 11.A Past City Council Actions 11.113 Future City Council Actions 12. RECEIVE AND FILE: 12.A Airline Activity Report April 2023 12.113 Airline Activity Report Fiscal Year Comparison 13. COMMITTEES: 13.A Future Committee Meetings ADJOURNMENT: The Airport Commission will adjourn to a Regular Meeting on June 21, 2023, at 5:30 P.M. 304 Airport Commission Meeting Agenda May 17, 2023 — Page 3 AFFIDAVIT OF POSTING I, Harry Barrett, Jr., Airport Executive Director, City of Palm Springs, California, hereby certify this agenda was posted on May 11, 2023, in accordance with established policies and procedures. PUBLIC NOTICES Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City's website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204. It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Department of Aviation, (760) 318-3800, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. 305 Palm Springs Airport Commission Report — May 18, 2023 Meeting Public Comments — None Introductions & Presentations — new Fire Chief, Paul Alvarado, formerly from Long Beach and views airport as a primary responsibility. He vows to attend commission meetings and be a strong advocate for the airport. Discussion and Action Items: Noise Update —12 complaints in month of March which shows significant reduction over past two years. Believe this is due to education of residents and the airport conducting meetings open to the public to voice their concern and gain a better understanding of differences between private, commercial and military aircraft and rules that apply to each of them. Marketing — Nothing new to report this month. As we are now in our low season, marketing is not nearly as robust and those dollars are being budgeted to target the upcoming season. However we should gain a lot of press when the new airport logo and uniforms are launched in early July 2023. Parking Capacity Update — 880 total spaces. 157 cars on day that Coachella opened. April parking was at 75% capacity or 704 spaces on average. Overflow is only utilizing 5% and is open only on high demand days. Concessions Update — there is currently always something open and available to the passengers. All is on schedule and will be fully opened on target date of Feb. 23/2024. Financial Summary Update — Since I provided so much detail last month this month I will be more concise and provide the solely the Cash Summary of the key airport funds. Fund 405 — FY 22-23 — 36,313,428 compare to 27,152,313 FY 21/22 Fund 410 — FY 22-23 — 2,530,739 compare to 2,481,706 FY 21/22 Fund 415 Unrestricted subtotal FY 222-23 31,161,139 compare to 3,658,986 FY 21/22 Fund 416 — FY 22- 23 — 5,964, 743 compare to 5,308,798 FY 21/22 Procedure for Requesting Agenda Items — after much discussion it was voted to remain as presently is. All items must go through the chain of command and appropriate committee and then only if approved on to the airport staff to be placed as an agenda item. None can be added as ad hoc items as public must be aware of what is going to be discussed at each meeting. (The city attorney was in attendance and he strongly supported the majority of the commissioners. The select few (all from PS go on record as stating this is not democratic.) Employee Class & Compensation — A study is being held that will compare airport staff salaries to other airports of similar size. This will then be passed to Human Resources who will evaluate for Budget fiscal year 2023/24. 306 Projects & Airport Capital Improvement — Projected to double up to 6 million in next 20 years. The master plan has been approved and will be posted on the website after final approval by FAA. Executive Director Report — Harry Barrett wanted to keep the commission on schedule so he wanted to be concise. The homeless are not staying at the airport in tents as reported on television. The ordinance appears to be working and they are no longer using airport bathrooms or sleeping inside. Secondly, an Aviation Planner has been hired and was to start on May 22nd. Positions are being filled and he has noted a concentrated effort from HR and strong support from the new City Manager. Christina Brown has been elevated to the title of Executive Administrator. An offer has also been made on a Project Manager to start on May 30th. This individual has experience as an Airport Engineer at his present location. Report of Council Actions — None Future Committees — meetings included in commission packet. Commissioners Requests and Reports — None Report of Council Actions - None Next Airport Commission meeting will be a regular meeting on June 21, 2023 at 5:30 pm 307 308 REPORTS AND INFORMATINAL ITEM NO. 28 FINANCIAL ADVISORY COMMISSION SPECIAL MEETING MINUTES WEDNESDAY APRIL 5, 2023 CALL TO ORDER A special meeting of the La Quinta Financial Advisory Commission (Commission) was called to order at 4:00 p.m. by Chair Mills. PRESENT: Commissioners Anderson, Batavick, Dorsey, Luettjohann, Mast, Way, and Chair Mills ABSENT: None STAFF PRESENT: Finance Director Martinez, Financial Services Analyst Hallick, Account Technician Batuta, Management Assistant Delgado, Management Analyst Mignogna, Public Works Director/City Engineer McKinney, Design and Development Director Castro, and Planning Manager Flores PLEDGE OF ALLEGIANCE Commissioner Batavick led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None CONFIRMATION OF AGENDA Staff requested that Study Session Item No. 1 "Discuss Projects to be Included in Fiscal Years 2023/24 Through 2027/28 Capital Improvement Program Budget" be moved for consideration before the Business Session items. The Commission concurred. ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS — None CONSENT CALENDAR ITEMS 1. APPROVE SPECIAL MEETING MINUTES DATED FEBRUARY 2, 2023 2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED DECEMBER 31, 2022 3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JANUARY 31, 2023 4. RECEIVE AND FILE SECOND QUARTER FISCAL YEAR 2022/23 TREASURY REPORTS FOR OCTOBER, NOVEMBER, DECEMBER 2022 FINANCIAL ADVISORY COMMISSION MINUTES Page 1 of 3 APRIL 5, 2023 SPECIAL MEETING 309 Motion — A motion was made and seconded by Commissioners Anderson/Mast to approve the Consent Calendar as submitted. Motion passed unanimously. STUDY SESSION > > > taken out of Agenda order 1. DISCUSS PROJECTS TO BE INCLUDED IN FISCAL YEARS 2023/24 THROUGH 2O27/28 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET Management Analyst Mignogna and Public Works Director/City Engineer McKinney presented the staff report, which is on file in the Finance Department. The Commission and staff discussed CIP transportation projects; CIP funding type and sources; cost for the Avenue 48 Art and Music Line project; upcoming resurfacing and road improvement pavement projects; and Fritz Burns (FB) Park improvements. Further discussion followed on the proposed additional amenities for the FB park per the Draft Master Plan, posted on the City's website at www.laguintaca.gov/FBpark, and on the contemplated Washington Street sidewalk improvements. The Commission inquired on the X-Park building Americans with Disabilities Act (ADA) improvements. Staff mentioned ADA accessibility is required by State law. The Commission and staff discussed parks and facilities projects; Highway 111 event site design and funding details; Highway 111 Corridor project plan; housing element funding sources; process for development impact fee (DIF) reimbursements per DIF agreement; and Measure G funding for projects. BUSINESS SESSION >>> taken out of Agenda order 1. RECEIVE AND FILE FISCAL YEAR 2022/23 MID -YEAR BUDGET REPORT Finance Director Martinez presented the staff report, which is on file in the Finance Department. The Commission and staff discussed details for Redevelopment Property Tax Trust Fund (RPTTF) payments listed under the general fund revenues in attachment 1 to the staff report and budget adjustments for the City's outstanding pension obligations. Motion — A motion was made and seconded by Commissioners Way/Dorsey to receive and file fiscal year 2022/23 Mid -Year Budget report. Motion passed unanimously. STUDY SESSION — Continued 2. DISCUSS ANNUAL COMMUNITY WORKSHOP 2023 AND 2023/24 BUDGET PROCESS FINANCIAL ADVISORY COMMISSION MINUTES Page 2 of 3 APRIL 5, 2023 SPECIAL MEETING 310 Finance Director Martinez presented the staff report, which is on file in the Finance Department. The Commission and staff discussed workshop attendance; advertising medium for the workshop; and community priorities such as road diet to reduce speeding, improvements to the historic casita on Calle Tampico and Eisenhower Drive, road improvements throughout the City, and village parking enhancements. DEPARTMENTAL REPORTS — All reports are on file in the Finance Department. 1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES Finance Director Martinez provided an update on current and upcoming Finance Department projects. She mentioned the City Commission seats that are available and encouraged anyone interested in applying to visit the City website at https://www.laguintaca.gov/our-city/city-government/boards-and-commissions for an application or more information. COMMISSIONERS' ITEMS — None ADJOURNMENT There being no further business, it was moved by Commissioner Dorsey/Anderson to adjourn this meeting at 5:56 p.m. Motion passed unanimously. Respectfully submitted, Jessica Delgado, Management Assistant City of La Quinta, California FINANCIAL ADVISORY COMMISSION MINUTES Page 3 of 3 APRIL 5, 2023 SPECIAL MEETING 311 312 HAND OUTS CITY COUNCIL MEETING TUNE 61 2023 L CITY COUNCIL MEETING - JUNE 6, 2023 - HAND-OUT PROVIDED BY STEVE GROCOTT MATTERS NOT ON THE AGENDA - FLAG POLE IN ANDALUSIA ' �-/f l 2 Flagpole Meeting Thank you for taking the time to hear us out on this issue we have with this flagpole location on Sam Dickenson's property. First said, we do not have a problem with Sam putting up a flag, But we do have a problem with the location he installed the flagpole. The pole is apprx 1 1/2 feet from our property line in the near corner where our property lines meet and the golf course starts The pole is now looming over our patio at 15" high and in site of our living room and bedroom windows. As I noted the pole is apprx. 15 feet with a shiny aluminum metal color that will also be up lit to reflect the metal and flag at night. In the current location so close to the property line the flag will be waving over our property line and palm trees by 3 or 4 feet depending on prevailing winds. This will also affect our sight lines directly down our property line at times when the flag is over our property. Which I understand these sight lines cannot be impeded per the CC&R's? PICTURES >> We initially tried to work with Sam with some other possible options but he was not agreeable to any of them. He delayed the installation from Feb, and we were hoping there was some type of reconsideration but he installed the pole last Saturday and we saw the true impact to our view and our property. Of course the current location is not in view of his living room or bedroom and I would suspect his motive is to see it from his patio at times when he is outside and have the flag seen from the patrons of the golf course only. The problem is that it impacts us greatly and not him with this location. This structure , which it is, is literally 30' from our living room door and over 120' from his living room door. CITY COUNCIL MEETING - JUNE 6, 2023 - HAND-OUT PROVIDED BY STEVE GROCOTT "MATTERS NOT ON THE AGENDA - FLAG POLE IN ANDALUSIA r As the pole sits now it affects our view, the natural beauty of Andalusia, and our way of life every time we walk thru our house and look out. Since this pole was put up it has affected Carol and myself physically and mentally to a point I do not even want to look out because of this affect. In ONE day it went from Andalusia the beautiful to Andalusia the industrial park. I would imagine it probably would also affect our property value having the aluminum pole so much displayed over the view of the golf course and beyond. Many of our neighbors and friends who have seen the location of this pole to our property are amazed that this can be accepted as a proper location. The common comment is "WHO DOES THIS" to a neighbor. There is a stipulation in the CCandR's under the flagpole requirements that states in section 5 page 12 under the lighting of the flag that this lighting "CANNOT impact the dark sky and the adjacent neighbors sleep or impact the quiet enjoyment of their residence" again this is visible from our bedroom and yesterday morning as I was getting up at 5am because I couldn't sleep, and saw all the landscape lights were out on all the adjacent properties including ours and it was dark in my patio with the dark sky and I realized that the flag and flagpole will still need to be illuminated thru the night. And this will impact our quiet enjoyment of our residence as it already has whether it is night or day. Reading the CCand R's it was surprising there are no setback rules, rules for natural color or view rights associated with flagpoles. This is something that needs to be considered by the HOA for future issues that are sure to come. I would suggest that a 20' setback be set to each side unless the neighbors would CITY COUNCIL MEETING - JUNE 6, 2023 - HAND-OUT PROVIDED BY STEVE GROCOTT MATTERS NOT ON THE AGENDA - FLAG POLE IN ANDALUSIA agree of a closer placement. The owner would be free to add a flag within these central parameters and I am sure would help with less conflicts and issues of this kind. Again, we do not have a problem with the flag we just don't want it in our living room, bedroom or looming over us in the patio. There are other location options which I did discuss with Sam and I am willing to take care of any additional cost in moving the flag pole. It is a small footing and not a big deal to move the pole holder and be reset. I invite all of you to come over to our house and see how this pole location has impacted our property and our way of life. We can do it today if you like after your meeting just let me know. Thank you for your time and appreciate you hearing us out. CITY COUNCIL MEETING - JUNE 6, 2023 - HAND-OUT PROVIDED BY STEVE GROCOTT MATTERS NOT ON THE AGENDA - FLAG POLE IN ANDALUSIA From: Kari Martin Sent: Monday, May 1, 2023 12:09 PM To: steve grocott Subject: RE: Flagpole update Steve, 51-ld -3 e e D, '.2-a� Per our recent telephone conversation, the City of La Quinta has its own guidelines related to flag poles. I have been in contact with the Code Compliance department and have reported the flag pole to them so that they can inspect the installation of the installed pole from their end relative to their guidelines. I would encourage you to do the same. 760-777-7050 codecompiiancemail@laquintaca.gov. Kari From: steve grocott <groco72@.gmail:com> Sent: Sunday, April 30, 2023 11:47 AM To: Nolan Sparks <nsparksra?andalusiacc,com>; Kari Martin<KARI:MARTINmanagementtrust_com>; cmbarsamiangmail_com; Rich Martin <richfmartin@gmail,com> - --------------- -- --- - - Subject: FW: Flagpole update More photos (night light flag from our patio) and videos from our bedroom window door as the winds blow Please forward Thanks Steve Grocott Carol Shaw Sent from Mail for Windows From: steve grocott Sent: Sunday, April 30, 2023 7:31 AM To: stevegrocott Subject: Flagpole update CITY COUNCIL MEETING - JUNE 6, 2023 - HAND-OUT PROVIDED BY STEVE GROCOTT MATTERS NOT ON THE AGENDA - FLAG POLE IN ANDALUSIA 511012-3 (Hand out past correspondence as advised to all board members) I am back here in front of you because of the Email we received telling us that the current 15 foot flag pole position that is 18 inches from our property line with a 5 foot flag flying and encroaching on our trees and property line is acceptable by this HOA. This flagpole is now illuminated at night with 3 lights and it is in front of our bedroom and living room and looming over our patio 23/7. This decision is unacceptable to us and affects our everyday life. PICTURES (show videos) Here is the latest video with the flag in place and flying over our property taken from our bedroom window door. How is this acceptable to the Design committee for any homeowner in Andalusia to deal with a flag ENCROACHING over his property and sight lines?? A little history here and mistakes made. FIRST When I first heard of this preposed flagpole I went to Karl at HOA and asked if the city has any enforcement in Andalusia. I was told NO and the HOA follows the state laws so I did not pursue the city of La Quinta. As we know now that was incorrect, the city requires a building permit and defined setbacks. If we had known this in the beginning we probably would not be here today. SECOND It is clear tome that nobody did any due diligence in looking at defining where Sam was going to put the pole. The rules and regulations are vague and poorly written with no setback limits or even defines the size of the flag. And it is clear that this approval was rubber stamped with no real oversight. THIRD In making this last decision nobody has come over and seen our perspective from our living room, bedroom and patio even after repeated requests on all of my responses you have in front of you. Nolan did come over before the flag was put UP and was seemingly surprised by the location and how close it was to our property, even citing the strong glare coming off the pole Not sure what happened between now and then?? But now the flag is up and flying over OUR property. As stated , YOUR rules and regulations are vague and poorly written, but they do conclude that the design committee has the discretion and MAY approve or not approve locations. Nothing is guaranteed The rules also state the flag cannot fly over common areas which I would think is the golf course. If the rules state the flag cannot fly over a common area how can it be that it can fly over a neighbors property. The CITY COUNCIL MEETING - JUNE 6, 2023 - HAND-OUT PROVIDED BY STEVE GROCOTT MATTERS NOT ON THE AGENDA - FLAG POLE IN ANDALUSIA Flag is part of the flag pole. BUT the biggest statement in the rules and regulations that applies to us is Section 5 item C , page 12 in YOUR rules and regulations states clearly that the flag illumination CANNOT AFFECT A NEIGBORS SLEEP OR AFFECT THE QUIET ENJOYMENT OF THEIR RESIDENCE. So as these videos show with this flag flying 4 feet over our property line in perfect view of where we sleep and where we live is the exact definition of this rule. Again, Sam has now 3 separate lights lighting up the flagpole and per the video is in exact view of our bedroom and living room I have a list here of neighbors and friends from this area that have seen this pole location and each one to the person has stated "HOW CAN THIS BE APPROVED BY THE HOA" each one has had this initial reaction after seeing this flag pole. The next reaction is "Who Does This" Carla Lehman was here with the same reaction, and said this WILL affect my property values. As shown in the information I handed out. This is one of the primary goals of an HOA. to protect and increase property values along with enforcing rules that create a cohesive community. These flag poles WILL decrease values and is creating a devisive community. Office Woods from the city, Same reaction "why was this approved by the HOA " he mentioned most HOA"S that he has worked with requires flags to be attached to the house and stated HOA rules should be stricter than the cities. Rich and Nancy Martin, neighbors next to us and can see this lighted flag from their patio because it is so high and upfront on the golf course. Crissy and Dan Krebsbach , who live across the fairway thought it was our flag because it was flying over our property and they have a problem looking across their view with this large flagpole. These 15' poles affects a lot of people. Mitch and Debbie Creem Laurie and Dale O'brien Duncan and Gail Warden Rick and Suzanne Roth Jim and Mary Welch Laurie Kilburn Monica and Scott Walker Helen Taylor Chris Hartmen CITY COUNCIL MEETING - JUNE 6, 2023 - HAND-OUT PROVIDED BY STEVE GROCOTT MATTERS NOT ON THE AGENDA - FLAG POLE IN ANDALUSIA Tom Angone / Sales/ Marketing >> all could not believe this is acceptable The list goes on and I imagine it would be larger it were not the end of season. What needs to happen here is that you need to conclude and do the RIGHT thing and NOT the easy thing and tell Sam that this pole position is not acceptable as placed 18" from my property line. He OVERREACHED THIS POLE LOCATION. Mistakes were made in not knowing the exact location and the impact it has on MY property. This is needed to help with the enforcement of the pole getting moved. Your sending a mix message here between you and the city requirements. We need both entities to be on the same page to help enforce the flag pole to be moved as quickly as possible. This is also the time to change the rules and regulations for flagpoles. I apologize for my demeanor but this affects our everyday life every time we look outside, and something needs to be done. How can a flag that is lighted and flying over and encroaching our property line by 4 feet be acceptable. .Nolan Sparks / Dennis Miller / Julie Bloom / Dale Campbell / Mary Greening Can anyone here answer that question or tell me that anything I have said is not true. Who here on the board would want a flag flying over their patio trees encroaching on our Andalusia view and in view of our bedroom and living room 24/7 AND LIGHTED UP AT NIGHT. This is affecting " THE QUIET ENJOYMENT OF OUR RESIDENCE" as stated in the rules and regulations. Again I hope you can do the right thing and not the easy thing Thank you for your time >>> CITY COUNCIL MEETING - JUNE 6, 2023 - HAND-OUT PROVIDED BY STEVE GROCOTT MATTERS NOT ON THE AGENDA - FLAG POLE IN ANDALUSIAJ From: steve grocott Sent: Friday, June 2, 2023 2:32 PM To: Kari Martin; Nolan Sparks; Dave L. Baron; Carol Shaw Subject: RE: Andalusia HOA Board of Directors - Meeting notes at 58226 Aracena 5/31/23 Good Afternoon Kari and Nolan, Thanks again for the time to come over to our house and see our perspective of the flagpole and flag flying into our lives every time we look outside our house. I wanted to put into writing the concerns and points that were brought up in our meeting with you on Wed 5/31. As we expressed, we feel the best way to deal with Flags and flagpoles is to have them regulated to be attached to the house. I know this entails changes to the rules and regulations but in dealing with the few individuals that want a flagpole and the sentiment of the community against flagpoles (not flags) it is the best way to deal with current and future problems. Yes, the HOA does have the power to make these changes retroactive. I feel you felt some of the concerns of the community during the last HOA meeting and I have a list of more homeowners (20) that have also voiced displeasure of these flagpole locations. These include the city inspector (Officer Woods) , Tom Angone (Sunrise Marketing) and Carla Lehman (Relator) As stated before, these poles affect property values. If regulating flags to be attached to the house is not the case and in lieu of the flagpole needing to be moved to a new location I would imagine this new location would need to go through another approval process and approved by the HOA design committee. In stating this, our concerns as the neighbor facing the flagpole we would want the design committee to consider and enforce the current Rules and Regulations. This includes 1. Section 5 > Flag illumination and placement cannot a ect a nei hbors sleep or affect the quiet enjoyment of their residence. As pointed out on Wed. , even with the 10' setback we will still have the lighted flag be in line with our bed and bedroom window affecting our sleep and quiet enjoyment our residence. This rule provides great latitude to the HOA in location approval. To remove this pole from our bedroom viewing area it would require it to be moved just 2-3 feet closer to Sam's house. If poles are still allowed we feel this is an acceptable solution and is in line with your own Rules and Regulations in which we hope you will enforce. Per your own R&R the HOA may approve poles and locations and nothing is guaranteed even if all conditions are met. CITY COUNCIL MEETING - JUNE 6, 2023 - HAND-OUT PROVIDED BY STEVE GROCOTT MATTERS NOT ON THE AGENDA - FLAG POLE IN ANDALUSIA 2. In your Rules and Regulations it allows the Flagpole to be no more than 15' from the GROUND LEVEL. The current pole is higher than 15' using the 4" base with an additional 3' gold top. This pole needs to be trimmed down to the 15' and under rule as stated in the HOA regulations. 3. As noted the Rules and Regulations are poorly written with no setback rules or rules for the flag sizes to be used. HOA should determine now that flags should not be over 4 feet in length. This current flag is 5 foot plus and as you know flies over our trees and property line. 4. Flags should be taken down due to any absence out of town and taken down when gone. This follows the flag protocol of not having an American Flag flying in inclement weather which would have to be monitored only when home. Last week during a nightly light rain this flag was flying. Our neighbor Sam has been gone for 3 weeks. 5. Pole color in the Rules and Regulations need to be changed to not allow shiny metal poles that reflect light be allowed especially when lit at night. This pole is a shiny metal pole where the other two poles are bronze/brown in color and are more natural to the Andalusia environment. We know the current pole position must be changed and we request in the interim the flag and flagpole be taken down. This can easily be done by slipping the pole out of its holder. We have endured this flagpole for over 2 months now and/ think it is fair to remove it until a new location is approved by the HOA and the city. Again, thank you for your time on Wed and hope you have a great weekend. Thanks Steve Grocott Carol Shaw Sent from Mail for Windows From: steve grocott Sent: Thursday, May 18, 2023 6:14 AM To: Kari Martin, Nolan Sparks Subject: RE: Andalusia HOA Board of Directors - Names and Title Morning Kari CITY COUNCIL MEETING - JUNE 6, 2023 - HAND-OUT PROVIDED BY STEVE GROCOTT MATTERS NOT ON THE AGENDA - FLAG POLE IN ANDALUSIA Requesting your legal team contact information. Also, I will be sending you out some video clips that I could not get running yesterday at the meeting. i would appreciate it if you can forward these to the board who were present at the meeting. Thanks Sent from Mail for Windows From: Kari Martin Sent: Wednesday, May 10, 2023 2:01 PM To: steve grocott Subject: Andalusia HOA Board of Directors - Names and Title Dear Steve, Per your request, the Board of Directors for the Andalusia HOA are as follows: Nolan Sparks — President Julie Bloom —Vice President Dale Campbell —Secretary/Treasurer Dennis Miller —Director Mary Greening — Director Please let me know if you have any questions. Regards, Karl Martin, CMCA, CCAM, Andalusia Homeowners Association I General Manager Champion Employee Owner The Management Trust" Comminity Manage rient. Built Di`rerently. 81570 Carboneras_! La_QuintaaCalifornia 92253 P: (760)_777-1009 www f Jh ,,. �] HOW DID WE DO? My goal as an employee owner is to create a wonderful customer experience. Please let me know how 1 am doing by taking this brief survey. If I exceeded your expectations, or you have other feedback about your experience, please let my supervisor Cassie Gertz know at (76PJ.77&-5I00 x6337 or by email at cassie. ertz mans ementtrust'.com CITY COUNCIL MEETING 'JUNE8.2O23'HAND-OUT PROVIDED 8YSTEVEGROCOTT MATTERS NOT ONTHE AGENDA ' FLAG POLE |NANDALUS|A Steve Grocott From: steve grocott <groco72@gmai|zom> Sent: Tuesday, June 6, 2023 11:30 AM To: Steve Grocott Subject: Flagpole pics External Sender: USE CAUTION. Report if suspicious. � z CITY COUNCIL MEETING - JUNE 6, 2023 - HAND-OUT PROVIDED BY STEVE GROCOTT MATTERS NOT ON THE AGENDA - FLAG POLE IN ANDALUSIA Gt liYi S Z� c�c �� a CITY COUNCIL MEETING - JUNE 6, 2023 - HAND-OUT PROVIDED BY STEVE GROCOTT MATTERS NOT ON THE AGENDA - FLAG POLE IN ANDALUSIA �Yla � fJ u2 ar (vvt WRITTEN PUBLIC COMMENT CITY COUNCIL MEETING TUNE 61 2023 CITY COUNCIL MEETING - JUNE 6, 2023 - WRITTEN COMMENTS BY RESIDENT CLAUDIA SNYDER, ON BEHALF OF GROUP OF HIGHLAND PALMS HOMEOWNERS; MATTERS NOT ON THE AGENDA - SPECIAL EVENT PERMITS From: Claudia Snyder <welovebaci@gmail.com> Sent: Tuesday, June 6, 2023 8:03 AM To: City Clerk Mail; Monika Radeva Cc: jeff.stahl@kesq.com; thomas.coulter@thedesertsun.com; Jon McMillen Subject: Written Comments- Claudia Snyder, on behalf of a Group of Highland Palms Homeowners - Special Residential Events Permits Program EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. La Quinta's Special Residential Events Permits Program: Program Unsuccessful Given City and Applicant Non -Compliance with Code and Rules In 2016, the Mayor championed the Special Residential Events initiative on the premise that "regulation" was key to a balance between homeowner property rights and the right to peaceful and quiet enjoyment of our homes. Fast forward to 2023 and the result is that those of us who value our quality of life have been continuously aggrieved since the program's inception in 2016. We have been burdened with the laborious task of policing the program and, in doing so, have seen our progressive transformation into reluctant activists and vocal adversaries of what we deem to be a corrupt Mayor and City Manager. We have become targets of permit applicants who will do whatever is necessary to protect their business interests - including, but not limited to, the regular use of Code Enforcement resources to harass and intimidate neighbors who oppose their activities. We have lost jobs to be able to focus on defending ourselves against allegations of violence and home break-ins; to focus on documenting violations and program failings. We have fallen victim to the utter despair and sense of hopelessness that ensues after every communication with City Manager McMillan during which he gaslights us and attempts to cover-up obvious Code violations at the Dupont Estate. We have had to contemplate the sale of our homes... Some of us have actually listed our homes only to find that potential buyers will not agree to purchase in the vicinity of a neighbor who throws large commercial events at their residence across the street. Some of us have been hospitalized for illnesses caused by the severe stress... and for suicide attempts given that, at our lowest point, we have felt trapped and unable to find a way out of the nightmare that La Quinta's Special Residential Events program and its lack of compliance and enforcement have created. In our efforts to document the various infractions associated with the Dupont Estate's Special Residential Events activities for the current year, we have discovered that neither the City nor applicant homeowners of the Dupont Estate have ever complied with the Code and rules of the program dating back to its inception in 2016. To summarize the overall findings of forthcoming analysis replete with evidence, we have found that La Quinta's Special Residential Events permits process has not been adhered to beyond the issuance of the Conditional Approval, which provides the terms and conditions that an applicant is required to fulfill prior to the Planning Dept's issuance of a "green light" for a given event. Whether the City's negligence is the result of ineptitude or a more sinister cover-up, the result is the same... Given our experience with 1 of 2 and the City's most prolific applicant of program permits, we remain steadfast and unequivocal in our belief that, under the current Administration, La Quinta's Special Residential Events program does not work: if we abide strictly by the Code, the Dupont Estate's violation -ridden events equate to a neighborhood nuisance. CITY COUNCIL MEETING - JUNE 6, 2023 - WRITTEN COMMENTS BY RESIDENT CLAUDIA SNYDER, ON BEHALF OF GROUP OF HIGHLAND PALMS HOMEOWNERS; MATTERS NOT ON THE AGENDA - SPECIAL EVENT PERMITS To be fair, in keeping with the need to balance homeowner property rights and the right to quiet enjoyment, we have to add that we do believe that the program could work - but only under an Administration in which corruption and Selective Enforcement are not an issue. Thus, it should come as no surprise that the group of Highland Palms neighbors who find themselves at the front line of this war, does not believe that the solution consists of "amending" the Code for Special Residential Events. Instead, in order to maintain the integrity of and confidence in the program and afford it a chance at success under the current Administration, we believe it is imperative to implement independent oversight that ensures strict compliance with and unbiased enforcement. Otherwise, the issues associated with "the fox guarding the hen house" will persist... and, until there is justice, this war will not end. I'll conclude by stating that those of us at the front line of this war have not been invited to participate in any discussions, but hereby make ourselves fully available to the City. Respectfully, Claudia Snyder, on behalf of a Group of Highland Palms Neighbors CITY COUNCIL MEETING - JUNE 6, 2023 - WRITTEN COMMENTS BY RESIDENT MATTHEW SNYDER MATTERS NOT ON THE AGENDA - SPECIAL EVENT PERMITS From: Matthew Snyder <mcsnyder@gmail.com> Sent: Tuesday, June 6, 2023 9:33 AM To: City Clerk Mail Subject: Written Comments - Matthew Snyder of Highland Palms — Special Residential Events Some people who received this message don't often get email from mcsnyder@gmail.com. Learn why this is important EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. I am compelled to publicly address the City's response to our request regarding the action to be taken for the unlicensed private security guards who worked the Dupont Estate's Mayoral Fundraiser and Celebrity Wedding events last Fall. For members of the public who are not aware, Item 12 of Conditional Approval for a Special Residential Events Permit application requires that "security personnel... be easily identifiable to the public by the provision of uniformed personnel [and that] all designated private security personnel must be licensed by the State of California and possess a valid private security license." In a speech to City Council on March 7th, we explained that neither of the Daniels' security guards have been licensed since at least 2019. This information is instantly verifiable via the Dept of Consumer Affairs' license lookup tool. Per Code Enforcement's report on the matter, "an email was sent to Mrs. Daniels inquiring about the Security company utilized for [both] event[s]. Mrs. Daniels was asked to provide any documents related to the security company for these two events and whether she confirmed that the company was licensed as required in the Conditions of Approval... " In Code Enforcement's email to the City Clerk dated 04/04/2023, Code Enforcement further explains that "Mrs. Daniels [confirmed] that she [had] security onsite but that it was not her usual security, and she did not confirm whether the personnel were licensed by the State of California. Mrs. Daniels stated that she did not understand that confirming the correct licensing was her responsibility." Furthermore, in his report, the Code Enforcement Supervisor states that there was no further action to be taken by Code Compliance and that he "discussed with Mrs. Daniels that in the future she should request that her security company provide their credentials and that she maintains those credentials for her records in case the information is requested by City staff or Police." At this point, it remains unclear to us whether or not a citation was issued for this violation. As we await your response, we would like to call to your attention and refute Mrs. Daniels' statements regarding her security personnel: First and foremost, it is a UNTRUE that Marvin Melgar and Andrew Collins are not Mrs. Daniels' usual security guards: • We have pictures and video to prove this; • Per her email dated March 2, 2017 - which is attached to every Special Residential Events Permit application dating back to 2016- including the current year's permit, Mrs. Daniels unambiguously states "... our property Manager, Marvin Melgar and his staff will be on hand to monitor." CITY COUNCIL MEETING - JUNE 6, 2023 - WRITTEN COMMENTS BY RESIDENT MATTHEW SNYDER MATTERS NOT ON THE AGENDA - SPECIAL EVENT PERMITS • In addition to being Mrs. Daniels' property manager and "private security guard", Marvin Melgar was also a witness for the 1 st Amendment to the Last Will and Testament of the late Hendriks for which the Daniels are currently being sued. This Financial Elder Abuse lawsuit is a matter of public record and, therefore, not slander. The only reason I share this information is to demonstrate that Mrs. Daniels is quite familiar with Mr. Melgar. • As to her second "private security guard", Andrew Collins, he too goes back with the Daniels and, as a matter of fact, currently resides with the Daniels at the so-called Dupont Estate. Second, it is irrelevant that "Mrs. Daniels... did not understand that confirming the correct licensing was her responsibility." This is an unambiguous requirement per each of the Conditional Approvals issued to Mrs. Daniels by the Planning dept. dating back to 2016. Thus, we are effectively discussing violations and citations for each of the past years starting in 2016 for failure to comply with a Conditional Approval term that requires licensed security personnel. We look forward to the City's response and appropriate action for the violations. Sent from Gmail Mobile POWER POINTS CITY COUNCIL MEETING TUNE 61 2023 City Council Regular Meeting Housing Authority Special Meeting June 6, 2023 Y kf kv k cir-.,. City Council Regular Meeting Housing Authority Special Meeting June 6, 2023 CLOSED SESSION IN PROGRESS Pledge of Allegiance � ;;-7 T _ - CALIFORNIA City Council Meeting June 6, 2023 Presentations CALF' City Council Meeting June 6, 2023 P1 - Certificates of Appreciation for the Rescue of "Sparky" the Kitten a C'AL NBC News Story - Community Saves kittens from dumpster in La Quinta hi'- - _;'—,+.;.:.. .-,- f NBC&s PALM SPRINGS HaAauHes runng c person for the purpose of prostitution, according to court retardsHe was also chi Jon — Clara Robert McMillen — Verajff—;�, Bedolla La Q ui nta Bu rrtetbui - c � �r City Manager Riverside �•;. ^�,� Coachella Cr4L Riverside Valley Cat County FIRE County Fire Club Sheriff's 0.0 M Department j Department Christine Martetto Iry Qaigr6 CALIFORNIA- City Council Meeting June 6, 2023 61.1 - Amended Franchise Agreement for Solid Waste Handling Services law Background • 2007 - Initial franchise agreement with Burrtec for solid waste handling services • 2016 - Amended agreement due to significant recycling legislation • 2023 - Agreement renewed until June 2037, incorporating SB 1383 requirements SB 1383 Programs and Services • Commercial and Residential organics recycling • Standardized bin colors and labels • Education and outreach • Compliance reporting and State inquiries Current Services • Backyard service • Bulky item pick-up (up to 4 pieces weekly) • Street sweeping (biweekly) • Shred events (2 per year) • City facility and event support • Property tax roll billing New Service • Amendment to implement Household Hazardous Waste Pickup • Limited to four (4) times per year 1 " .ATEX [, '•. I N T S 0i/ Based OOD STA/N J g 2023 Residential Rates Residential Basic Services (tax roll billing) Single -Family Dwelling 2022 Rate 2023 Rate (existing) (proposed) Service Component Disposal Component AB 939 Fee Total Rate Rate Adjustments • SB 1383 costs spread out over first 4 years • Rates evaluated and negotiated annually subject to Consumer Price Index (CPI) increase • Residential rates are, and will continue to be, among lowest in the Coachella Valley • Commercial recycling rates almost half cost of landfill rates, increases lower too Questions? CALIFORNIA LA City Council Meeting June 6, 2023 62 - Approve MOU for Greater Coachella Valley Chamber of Commerce for FY 2023/24 rw C1 �N7/ f �.,s►� �Y. Memorandum of Understanding Overview • Since 1991 annual services agreements with Chamber • Event funding assist — State of the City — Hot Rod & Custom Car Show • Business engagement • The Gem The Gem Current Breakdown & Option 1 — 32 pages (8 pages per month) » 6 pages of City content ( 101-3007-60461) » 2 pages of Recycling content (221-0000-60127) — 12 months — 16,000 Qty (Not including P.O. Boxes & Seasonal Residents) Total City Cost for 12 months: $92,000 General Fund: $68,000 1 AB 939 Fund: $24,000 The Gem - Option 2 — 32 pages (8 pages per month) 6 pages of City content ( 101-3007-60461) » 2 pages of Recycling content (221-0000-60127) — 12 months — 21,000 Qty (Would include Seasonal Residents) Total City Cost for 12 months: $126,872 General Fund: $102,872 1 AB 939 Fund: $24,000 The Gem - Option 3 — 36 pages (12 pages per month) 10 pages of City content ( 10 1 -3007-60461 ) 2 pages of Recycling content (221-0000-60127) » Increase of pages would change postage to Bulk Mail & Addressing — 12 months — 21,000 Qty (Would include all addresses/locations in LQ) Total City Cost for 12 months: $146,779 General Fund: $122,780 1 AB 939 Fund: $24,000 The Gem - Option 4 • (9) Months of Option 3: $110,085 • 36 Pages • 12 Months • Qty. 21,000 & Bulk Mail/Addressing • (3) Months of Option 1: $23,000 • 32 Pages • 12 Months • Qty. 16,000 & EDDM Postage Total City Cost for 12 months: $133,085 General Fund: $109,085 1 AB939 Fund: $24,000 The Gem — Digital Version — Proposed to compliment any of the printed Options Unlimited content Can be modified at anytime — QR Code/URL will be posted in printed version of The Gem, as well as social media and websites for GCVCC and CLQ One Time Cost: $7,500 Yearly Maintenance: $1,000 2023/24 Fiscal Impact • Event assist • State of the City: $15,000 • Hot Rod Car Show: $10,000 • Business engagement - $8,000 • Digital version of The Gem - $7500 • The Gem - 12 issues distributed to residents and businesses — TBD 2023/24 Fiscal Impact • Option 1: Digital Version, Events, & Business Engagement: $132,500 • Option 2: Digital Version, Events, & Business Engagement: $167,372 • Option 3: Digital Version, Events, & Business Engagement: $187,279 • Option 4: Digital Version, Events & Business Engagement: $166,085 The Gem: Current Breakdown & Option 1 — 32 pages (8 pages per month) 6 pages of City content( 101-3007-60461) 2 pages of Recycling content (221-0000-60127) — 12 months — 16,000 Qty (Not including P.O. Boxes & Seasonal Residents) Total Cost for 12 months: $92,000 General Fund: $68,000 1 AB 939 Fund: $24,000 Printing: $9,512 EDDM Postage: $3,032 Chamber's Total per issue: $12,544* City's Total per issue: $7666 *Chamber absorbs production and staffing costs in addition to printing and postage. The Gem - Option 2 — 32 pages (8 pages per month) » 6 pages of City content( 101-3007-60461) » 2 pages of Recycling content (221-0000-60127) — 12 months — 21,000 Qty (Would include Seasonal Residents) Total Cost for 12 months: $126,872 General Fund: $102,872 I AB 939 Fund: $24,000 Printing: $11,500 Postage: $3,950 Chamber's Total per Issue: $14,877* City's Total per Issue: $10,573 *Chamber absorbs production and staffing costs in addition to printing and postage. The Gem - Option 3 — 36 pages (12 pages per month) » 10 pages of City content( 101-3007-60461) » 2 pages of Recycling content (221-0000-60127) Increase of pages would change postage to Bulk Mail & Addressing — 12 months — 21,000 Qty (Would include Seasonal Residents) City's Total Cost for 12 months: $146,779 General Fund: $122,780 1 AB 939 Fund: $24,000 Printing: $13,159 Postage: $3,950 Mailing List & Addressing: $1,780 Chamber's Total per Issue: $18,316* City's Total per Issue: $12,231 *Chamber absorbs production and staffing costs in addition to printing and postage. Additional Options • Rack Distribution • Estimated 175 locations (major shopping centers & gated communities) • Cost of physical racks • Physical delivery of publications to racks • Printing of publication Rack Distribution Estimated Costs 32 pages Qty: 21,000 Print $ per issue $10,927 Delivery Cost - $7,500 per issue Total $18,427 per issue Total cost over 12 months $221,124 Total cost over 10 months $184,270 *One time rack cost - $20,000 (yearly replacement/repair costs estimated at $5,000) 36 pages Qty: 21,000 Print $ per issue $12,586 Delivery Cost - $7,500 per issue Total $20,086 per issue Total cost over 12 months $241,032 Total cost over 10 months $200,860 *One time rack cost - $20,000 (yearly replacement/repair costs estimated at $5,000) L CALIFORNIA City Council June 6, 2023 B3 -Authorize Funding for Local Homeless Services for FY 2023/24 t kv.: N CALIP Homeless Relief Program Overview • Strong partnerships with Local Area Homeless Relief Providers • Housing Authority ability to provide funds restricted to $250,000 annually • Approved during May 16 meeting Program History: Previous Years and FY 2023/24 • Funding for organizations used to provide varying relief services [7 Equal funding to all providers Maximum of $250,000/year, per State Code Additional Funding Opportunity • Direction by Housing Authority to explore options for additional funding of $50,000 ($16,667 to the three organizations) — Martha's Village and Kitchen — Coachella Valley Rescue Mission — CV Housing First - Coachella Valley Association of Governments Questions and Recommendations; ��1 tlory 6 Qa CALIFORNIA City Council Meeting June 6, 2023 B4 — APPROVE LAW ENFORCEMENT AGREEMENT 71 f L . CA FRNIA Agreement Details • No changes to the contract terms: — the service level will remain unchanged at 130 patrol hours • Enhancements: — Installation of the Public Safety Camera System - September 2021 — Automated License Plate Reader System Approval - April 2023 • Estimated Cost: $18, 094, 000. • This is based on a projected 2.0 to 2.5% rate increase for fiscal year (FY) 2023/24 Staffing Agreement will be effective from July 1, 2023, through June 30, 2025 • 130 fully supported hours per day (equivalent to approximately 25 Deputy Sheriff positions at 1,884 annual productive hours per position). • Dedicated Positions are as follows: • One (1) Lieutenant • Two (2) Sergeants • Five (5) Deputy Sheriffs classified as the Special Enforcement Team (SET) — Target Team • Three (3) Motor Officers • Two (2) Traffic Officers • One (1) Deputy Sheriff (unsupported) position — Violent Crime Gang Task Force • One (1) Deputy Sheriff (unsupported) position — Coachella Valley Narcotics Task Force • Six (6) Community Service Officers II QUESTIONS? L I CALIFORNIA City Council Meeting June 6, 2023 B5 - APPROVE AMENDMENT NO. 1 TO AGREEMENT WITH THE COUNTY OF RIVERSIDE FOR FIRE SERVICES s N CARI �Y J Background • The City contracts with the County of Riverside for fire services; the current agreement includes two Fire Marshal positions: • Fire Safety Specialist • Fire Systems Inspector • To meet increased construction demands, the Office of the Fire Marshal (OFM) is recommending adding a Fire Safety Supervisor to supervise and support the needs of the City. Construction Activity Construction activity has consistently increased in the last five fiscal years. Specifically, fire inspections have multiplied by 315% from FY 2018-19 to FY 2022-23 Background • Riverside County Office of the Fire Marshal (OFM) has provided temporary assistance to keep up with demand, however, that is no longer possible. • OFM is also experiencing a higher -than -normal work volume and can't spare county staff. • A Fire Safety Supervisor will provide City with expedited plan review, and inspection, and direct supervision of the other two positions. Fiscal Impact • The annual costs associated with this new position estimated at: $130,685. • This position requires a vehicle equipped with emergency lights and decals. A Code Compliance vehicle could be transferred to this position at an estimated cost of $6,000. • The cost of this position could be covered by the revenues received from Fire Plan Review Fee and Fire Inspection Fees: Fire Plan Review Fire Inspection Fiscal Year Fire Revenues FY 2022-23 (as of FY 2021-22 QUESTIONS? CALIFORNIA LA City Council Meeting June 6, 2023 S1 - Discuss Fiscal Year 2023/24 Preliminary Proposed Budget =ALN f Z 012 :' ; • General Fund Update • Special Funds • Capital Improvement Fund June 6, 2023 55 Special Funds • Gas Tax Fund • Lighting and Landscape Fund • Finance Authority Fund • Library & Museum Fund • Measure A Fund • Development Impact Fee (DIF) Funds 56 GENERAL FUND FY 2023/24 ORIGINAL PROPOSED BUDGET SUMMARY Revenues $ 78,478,100 Less Operating/CIP Expenses (72,439,805) Preliminary Budget Surplus 6,038,295 Less Measure G Reserves (4,000,000) BUDGET SURPLUS $ 2,038,295 GENERAL FUND AS OF 6/6/2023 CIP- Fritz Burns Park Improvements $ (500,000) Total Adjustments (500,000) AMENDED BUDGET SURPLUS $ 2,538,295 ME Capital Improvement Plan 1�_ At A v 2023/24 through 2027/28 CIP Plan discussed on April 4, 2023 Focus on transportation and parks & facilities projects 2023/24 Summary Funding TOTAL � 1 $17,950,700 s f • P. pi • • • June 7 Financial Advisory Commis - Measure G Sales Tax Use June 14 Housing Commission - Final Review of Housing Budget June 20 City Council — Final Budget Adoption CALIFORNIA Housing Authority Special Meeting June 6, 2023 S1 - Discuss Fiscal Year 2023/24 Proposed Budget • ..4k-; _ Revenue Projections ■ Fund 241 —Adjustments to rent revenue & interest earnings ■ Fund 243 — Includes annual loan repayment $687,415 & interest earnings ■ Fund 249 — Reduction due to land purchase on HWY 111 & Dune Palms Rd 2022/23 2022/23 Variance 2023/24 Variance Housing Fund Revenues Original vs. Current vs. % Change Original Current Proposed , Total Operating Revenues Expense Projections ■ Fund 241 — Professional services, legal fees, upgrades and repairs, insurances, and salaries & benefits ■ Fund 243 — Homelessness funding ■ Fund 249 - Evaluate future affordable housing projects, no anticipated land purchases Housing Fund Expenditures Variance Variance 2022/23 2022/23 2023124 Proposed Original Current Original vs. Current vs. % Change otal Expenditures 1,982,670 = 3,569,192 2,059,467 (3,602,395) -64% Housing Fund Balances CITY OF LAQUINTA ESTIMATED ENDING FUND BALANCES FISCAL YEAR ENDING JUNE 30, 2024 14T-- HOUSING AUTHORITY FUND 3'3 243" RDA LOW -MOD HOUSING FUNQai 3,000,000 - 717,415_� 250,000 W 3,467,415 249 SA2011 LOW/MOD BOND MM 800,000 - 36,0A� 250,000 586,000 �r]:L41�>it�ii���r�a�UAUUI � " General Fund and RDA Low -Mod Housing Fund estimates are for unappropriated reserves and included annual Successor Agency loan repayments as approved with the last and final recognized obligation payment schedule. The repayment for FY 2023/24 is $687,415. FY 2023/24 Proposed Budget Next Steps • Housing Commission review & approval on 06/14/2023 • Budget Adoption on 06/20/2023 • Monitor and adjust as needed For the latest budget information visit: ' ` www.la uintaca. ov/business/finance/bud et d= CALIFORNIA