2023-24 FIND Food Bank - Provide Free Outreach Services to CommunityMEMORANDUM ta Qa�&a
DATE: June 9, 2023
TO: Christina Calderon, Community Resources Manager
FROM: Caroline Doran, Community Resources Specialist
RE: Food in Need of Distribution FIND will provide FREE outreach services to the
community.
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
Approved by City Council on
F-1- City Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
❑_ Bid F-1. RFP F-1 RFQ E_ 3 written informal bids
❑✓ - Sole Source 1:1 Select Source Cooperative Procurement
Reauestina department shall check and attach the items below as auurouriate:
F-1- Agreement payment will be charged to Account No.:
❑✓J Agreement term: Start Date May 31, 2023 End Date May 31, 2024
Amount of Agreement, Amendment, Change Order, etc.: $
REMINDER; Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
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Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: On File LF (LM) Date: 6/9/2023
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE; Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
F-1- Business License No. Expires:
❑_ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
VOLUNTEER ORGANIZATION
SERVICE AGREEMENT
Our organization, FIND Food Bank a 5010 Non -Profit Organization will provide
volunteers to perform only the services as outlined in the attached scope of work for
the City of La Quinta ("City"). We understand that we will not be compensated for our
work and we will complete our organization volunteer duties in a responsible manner.
If we decide to discontinue our organization volunteer services, our contact person
Lorena Lua will notify Caroline Doran, City designee.
We understand and agree that:
• No one in the group is to appear for volunteer service under the influence
of any drugs or alcohol.
• Our organization will provide the City with a roster of individual participants
including the names and hours worked.
• Our organization will report any injuries sustained by participants during
their volunteer activities to Caroline Doran, City designee immediately upon
occurrence.
• Our organization is responsible for directly supervising the activities of all the
individuals in our group who will be doing volunteer work, and therefore, in
consideration of our organization and members being permitted to perform
services on City property, our organization agrees to defend, indemnify, and
hold harmless the City and its officials, employees, and agents from any
damage claim or lawsuit for injury, illness, (including exposure to
communicable diseases, illnesses, or viruses), damage or other loss of any
kind to anyone including members of our organization that might arise out of
our activities or the actions of any individuals of our group, except for injuries
or damages caused by the sole negligence of the City.
• Our organization has commercial general liability insurance of at least $1M
per occurrence / $2M general aggregate to cover our activities. A copy of the
certificate of insurance, the additional insured endorsement, naming the City
as an "additional insured," and a Primary and Non -Contributory endorsement
is attached.
• The City may terminate this agreement at any time without cause, and we
agree that we are volunteering our services at will and may be asked to
discontinue such without prior notice or reason.
This agreement will be in effect for the duration of our volunteer services or one year,
whichever is less, beginning on this date.
Dated this 31st day of May , 2023
Paqe 1 of 2
CITY OF LA QUINTA,
a :--lifornia Municipal Corporation
`~HRISTINA CALDERON,
Community Resources Manager
City of La Quinta, California
Dated: 1z 'w3
ATTEST:
MONIKA RADEVA, qity C k
La Quinta, California
APPROVED AS TO FORM:
WILLIAM IHRKE, City Attorney
City of La Quinta, California
ace Qa4&a
CALIFORNIA
FIND Food Bank a 501c3 Non -Profit Or anization
Name of Clroanization
uthorized Si
Organization
re on behalf of
Debbie Espinosa, President & CEO
Printed Name
83775 Citrus Avenue
Indio, CA 92201
des inosa findfoodbank.or
Email Address
760-775-3663
Phone Number
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SCOPE OF WORK
FIND Food Bank will offer FREE information, and resources to the community
including:
Assist clients will fill out Cal -Fresh, CalWORKs, Medical, and Utility Assistance
applications.
Dates and times to be agreed upon by each entity.