2023/25 IN-SITE Landscape Architecture - Amend 1 - Fritz Burns Park Imps Master Planning Project 2021-02MEMORANDUM ta Qa�&a
DATE: June 27, 2023
TO: Jon McMillen, City Manager
FROM: Julie Mignogna, Management Analyst
RE: IN -SITE Landscape Architecture — Amendment 1 to extend contract term for master
planning services; Project No. 2021-02 Fritz Burns Park Improvements
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
Approved by City Council on 5/3/2022 Business 2 (Original Agrmt)
F-1_ City Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
❑_ Bid FV RFP n RFQ E_ 3 written informal bids
QSole Source 11 Select Source Cooperative Procurement
Reauestina department shall check and attach the items below as auurouriate:
�✓ _ Agreement payment will be charged to Account No.: 401-0000-60185 202201 D
❑✓J Agreement term: Start Date 5/4/2022 End Date 6/30/2025
1r L Amount of Agreement, Amendment, Change Order, etc.: $ No change
REMINDER; Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
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NOTE:
LJ_
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: Registered myC01 (LM) Date: 6/27/2023
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form
required pursuant FPPC regulation 18701(2)
Business License No. LIC-770195 Expires: 5/31 /2024
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
700 is
AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES
WITH INSITE LANDSCAPE ARCHITECTURE
This Amendment No. 1 ("Amendment 1") to Agreement for Contract Services
("Agreement") is made and entered into as of the 27t" day of June, 2023, ("Effective Date")
by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and
IN -SITE Landscape Architecture, a California Corporation ("Contracting Party").
RECITALS
WHEREAS, on or about May 4, 2022, the City and Contracting Party entered into
an Agreement to provide Master Planning for Fritz Burns Park Improvement Project No.
2021-02, for a total not to exceed amount of $79,375. The term of the Agreement will
expire on June 30, 2023 ("Initial Term"); and
WHEREAS, pursuant to Section 3.4 Term, the City and Contracting Party mutually
agree to extend the term of the agreement for one additional two-year term from July 1,
2023 through June 30, 2025 ("Extended Term").
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
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In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 3.4 is amended to read as follows:
Section 3.4 — Term. Unless earlier terminated in accordance with the provisions in Article
8.0 of this Agreement, the term of this agreement shall commence on May 4, 2022 and
terminate on June 30, 2023 ("Initial Term"). This Agreement is extended through June 30,
2025, per the "Extended Term". The "Extended Term" of the agreement may be extended
upon mutual agreement by both parties and executed in writing.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 1 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA
a California municipal corporation
4
JON McDAfLLEN, City Manager
---City of La Quinta, California
Dated: Z
ATTEST:
i0 6/28/2023
MONIKA RADEVA. City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
In -Site Landscape Architecture, Inc.
Tim Jachlewski
President
Dated: 6/27/23