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2023 07 18 Council
Waigra GEM of the DESERT — City Council agendas and staff reports are available on the City's web page: www.LaQuintaCA._pov CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, JULY 18, 2023 3:00 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION Members of the public may listen to this meeting by tuning -in live via http://laquinta.12milesout.com/videoilive. CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Pena, Sanchez, Mayor Evans PUBLIC COMMENTS - INSTRUCTIONS Members of the public may address the City Council on any matter listed or not listed on the agenda as follows: WRITTEN PUBLIC COMMENTS can be provided either in -person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to CityClerkMail@LaQuintaCA.gov, no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported. If written public comments are emailed, the email subject line must clearly state "Written Comments" and should include: 1) full name, 2) city of residence, and 3) subject matter. VERBAL PUBLIC COMMENTS can be provided in -person during the meeting by completing a "Request to Speak" form and submitting it to the City Clerk; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor. CITY COUNCIL AGENDA Page 1 of 8 JULY 18, 2023 In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a "Request to Speak" form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments. Verbal public comments are defined as comments provided in the speakers' own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor. Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor. All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City's Internet Web site and any other Internet Web -based platform or other Web -based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.]. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the "Public Comments — Instructions" listed above. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. TELECONFERENCE ACCESSIBILITY — INSTRUCTIONS Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to `just cause" or "emergency circumstances," as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda. CONFIRMATION OF AGENDA CITY COUNCIL AGENDA Page 2 of 8 JULY 18, 2023 CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) 2. ANNUAL PUBLIC EMPLOYEE PERFORMANCE EVALUATION, PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION — CITY MANAGER RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTION(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the "Public Comments — Instructions" listed above. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1. CERTIFICATE OF RECOGNITION COMMENDING ELEMENTARY STUDENT JAMESON HERRERA FOR RECEIVING THE "DO THE RIGHT THING" AWARD 2. INTRODUCE RIVERSIDE COUNTY FIRE DEPARTMENT NEW LA QUINTA DIVISION CHIEF RICHARD TOVAR 3. COACHELLA VALLEY CONSERVATION COMMISSION UPDATE BY COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS CONSERVATION PROGRAM MANAGER PETER SATIN CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. 1. APPROVE COUNCIL MEETING MINUTES OF JUNE 6, 2023 PAGE 9 2. APPROVE COUNCIL MEETING MINUTES OF JUNE 20, 2023 21 3. APPROVE COUNCIL AND HOUSING AUTHORITY SPECIAL MEETING MINUTES OF JUNE 30, 2023 CITY COUNCIL AGENDA Page 3 of 8 JULY 18, 2023 33 4. APPROVE COUNCIL SPECIAL MEETING MINUTES OF JUNE 30, 2023 5. APPROVE COUNCIL SPECIAL MEETING MINUTES OF JULY 10, 2023 6. AUTHORIZE OVERNIGHT TRAVEL FOR TWO COUNCILMEMBERS, CITY CLERK, FINANCE DIRECTOR, AND HUMAN RESOURCES MANAGER TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY 2023 RISK MANAGEMENT EDUCATIONAL FORUM IN CARLSBAD, CALIFORNIA, AUGUST 30 — SEPTEMBER 1, 2023 7. AUTHORIZE OVERNIGHT TRAVEL FOR THE DESIGN AND DEVELOPMENT DIRECTOR AND ONE PLANNING STAFF MEMBER TO ATTEND THE AMERICAN PLANNING ASSOCIATION CALIFORNIA CHAPTER'S ANNUAL CONFERENCE IN FRESNO, CALIFORNIA, SEPTEMBER 16-19, 2023 8. AUTHORIZE OVERNIGHT TRAVEL FOR PUBLIC WORKS DEPUTY DIRECTOR TO ATTEND THE AMERICAN PUBLIC WORKS ASSOCIATION CONFERENCE IN SAN DIEGO, CALIFORNIA, AUGUST 27-30, 2023 9. APPROVE CONTRACT SERVICES AGREEMENT WITH ALPHA MEDIA FOR MARKETING SERVICES FOR FISCAL YEAR 2023/24 10. APPROVE TEMPORARY ART LOAN AGREEMENT WITH CJ RENCH FOR THREE SCULPTURES TO BE DISPLAYED AT SILVERROCK PARK 11. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE CREATIVE LIGHTING & ELECTRICAL, INC., FOR ADDITIONAL SPENDING AUTHORITY UP TO $100,000 FOR ADDITIONAL NON -CONTRACTED MAINTENANCE AND/OR REPAIR ITEMS IN FISCAL YEAR 2023/24 WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER 12. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE PWLC II, INC. FOR ADDITIONAL SPENDING AUTHORITY UP TO $150,000 FOR ADDITIONAL WORK IN FISCAL YEAR 2023/24, AS A SINGLE SOURCE FOR MEDIAN LANDSCAPE RESTORATION WITHIN THE LIGHTING & LANDSCAPE ASSESSMENT DISTRICT 89-1 WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER 13. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE VINTAGE ASSOCIATES, INC FOR ADDITIONAL SPENDING AUTHORITY UP TO $150,000 FOR ADDITIONAL WORK IN FISCAL YEAR 2023/24, AS A SINGLE SOURCE FOR LANDSCAPE RESTORATION WITHIN CITYWIDE PARKS WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER 14. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH SHADE STRUCTURES, INC. DBA USA SHADE & FABRIC STRUCTURES, INC. CITY COUNCIL AGENDA Page 4 of 8 JULY 18, 2023 47 49 53 65 THROUGH SOURCEWELL COOPERATIVE PURCHASING FOR INSTALLATION OF SHADE STRUCTURES AT ADAMS PARK PROJECT NO. 2023-11, EISENHOWER PARK PROJECT NO. 2023-12, VELASCO PARK PROJECT NO. 2023-14 AND SEASONS DOG PARK PROJECT NO. 2023-13 15. APPROPRIATE ADDITIONAL FUNDING IN THE AMOUNT OF $950,000; AND AWARD CONTRACT TO GRANITE CONSTRUCTION COMPANY FOR THE FRED WARING DRIVE PAVEMENT REHABILITATION PROJECT NO. 2022-03, LOCATED FROM WASHINGTON STREET TO ADAMS STREET 16. ACCEPT CITYWIDE MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2022-08 (COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NO. 4.LQ.47-22) LOCATED AT VARIOUS LOCATIONS ALONG AVENIDA MONTEZUMA 17. ADOPT RESOLUTION DESIGNATING SPEED LIMIT FOR ADAMS STREET FROM DARBY ROAD TO FRED WARING DRIVE [RESOLUTION NO. 2023-027] 18. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED MAY 31, 2023 19. APPROVE DEMAND REGISTERS DATED JUNE 16, JUNE 23, AND JUNE 30, 2023 20. APPROVE DEMAND REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED APRIL 7, MAY 19, AND JUNE 16, 2023 21. ADOPT RESOLUTION TO ACCEPT DONATION OF CERTAIN REAL PROPERTY FROM BAY SHORE INCORPORATED PENSION TRUST FOR HISTORIC PRESERVATION AND DISPLAY, LOCATED NORTH OF HIGHWAY 111, WEST OF WASHINGTON STREET, IDENTIFIED AS ASSESSOR'S PARCEL NUMBER 604-050-018 [RESOLUTION NO. 2023-028] BUSINESS SESSION 1. APPROVE MASTER PLAN FOR THE LA QUINTA CULTURAL CAMPUS PROJECT NO. 2019-01 AND AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH HGA AUTHORIZING PRELIMINARY WORK ASSOCIATED WITH PHASE 2 OF THE PROJECT AND RELATED COMPENSATION 2. RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR YEAR ENDED JUNE 30, 2022 STUDY SESSION — None CITY COUNCIL AGENDA 113 121 129 135 161 169 PAGE Page 5 of 8 JULY 18, 2023 PUBLIC HEARINGS — 5:00 p.m. or thereafter For all Public Hearings on the agenda, a completed "Request to Speak" form must be filed with the City Clerk prior to consideration of that item; comments are limited to three (3) minutes (approximately 350 words). Any person may submit written comments to the City Council prior to the public hearing and/or may appear and be heard in support of or opposition to the project(s) at the time of the public hearing. If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at or prior to the public hearing. PAGE 1. ADOPT RESOLUTION TO UPDATE THE CITY'S USER AND REGULATORY MASTER FEE SCHEDULE [RESOLUTION NO. 2023-029] DEPARTMENTAL REPORTS 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY RESOURCES 5. DESIGN AND DEVELOPMENT 6. FINANCE 7. PUBLIC WORKS MAYOR'S AND COUNCIL MEMBERS' ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND SUSTAINABILITY COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 5. IMPERIAL IRRIGATION DISTRICT — COACHELLA VALLEY ENERGY COMMISSION (Evans) 6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 9. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Evans) 10. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick) 11. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey) 12. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey) 13. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Pena) 14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) 15. CANNABIS AD HOC COMMITTEE (Pena & Sanchez) 16. CVAG PUBLIC SAFETY COMMITTEE (Pena) CITY COUNCIL AGENDA Page 6 of 8 JULY 18, 2023 17. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Pena) 18. LEAGUE OF CALIFORNIA CITIES — PUBLIC SAFETY POLICY COMMITTEE (Pena) 19. IMPERIAL IRRIGATION DISTRICT — ENERGY CONSUMERS ADVISORY COMMITTEE (McGarrey) 20. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Pena) 21. CVAG TRANSPORTATION COMMITTEE (Fitzpatrick) 22. SUNLINE TRANSIT AGENCY (Pena) 23. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez) 24. ANIMAL CAMPUS COMMISSION (Sanchez) 25. LEAGUE OF CALIFORNIA CITIES — PUBLIC SAFETY COMMITTEE (Sanchez & Pena) 26. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez) 27. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES OF JUNE 21, 2023 559 28. FINANCING AUTHORITY SPECIAL MEETING MINUTES OF JUNE 20, 2023 563 ADJOURNMENT ********************************* The next regular meeting of the City Council will be held on August 1, 2023, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City's website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on July 13, 2023. DATED: July 13, 2023 MONIKA RADEVA, City Clerk City of La Quinta, California Public Notices • Agenda packet materials are available for public inspection: 1) at the Clerk's Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City's website at www.laquintaca.gov/councilagendas, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)]. • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at (760) 777-7123, 24- hours in advance of the meeting and accommodations will be made. CITY COUNCIL AGENDA Page 7 of 8 JULY 18, 2023 • If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting. *** TELECONFERENCE PROCEDURES — PURSUANT TO AB 2449*** APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Verbal public comments via Teleconference — members of the public may attend and participate in this meeting by teleconference via Zoom and use the "raise your hand" feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/them to speak on the item(s) requested. Please note — members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public. Only one person at a time may speak by teleconference and only after being recognized by the Mayor. ZOOM LINK: https://us06web.zoom.us/j/82540879912 Meeting ID: 825 4087 9912 Or join by phone: (253) 215 — 8782 Written public comments — can be provided in person during the meeting or emailed to the City Clerk's Office at CityClerkMail@LaQuintaCA.gov any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk's Office can accommodate such request. CITY COUNCIL AGENDA Page 8 of 8 JULY 18, 2023 CONSENT CALENDAR ITEM NO. 1 CITY COUNCIL MINUTES TUESDAY, JUNE 6, 2023 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:30 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, McGarrey, Pena, Sanchez, and Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None CONFIRMATION OF AGENDA City Manager McMillen requested to pull Consent Calendar Item No. 4, related to an amendment to the agreement with Burrtec Waste and Recycling Services, LLC, to be considered under Business Session Item No. 1.1 on the agenda; and noted that Business Session Item No. 1 will be renumbered to Business Session Item No. 1.2. Council concurred. CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CARLA TRIPLETT, HUMAN RESOURCES ANALYST; AND EMPLOYEE ORGANIZATION: LA QUINTA CITY EMPLOYEES' ASSOCIATION, AND UNREPRESENTED EMPLOYEES 2. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:33 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:10 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported the following: CITY COUNCIL MINUTES Page 1 of 11 JUNE 6, 2023 9 • Closed Session Item No. 1 — Council concluded consideration of this item and no actions were taken that require reporting pursuant to Government Code section 54957.1 (Brown Act); and • Closed Session Item No. 2 — Council will reconvene back to Closed Session after the Open Session portion of the meeting to conclude consideration of this item. PLEDGE OF ALLEGIANCE Councilmember Pena led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Steve Grocott, La Quinta — opposed the 15-foot flagpoles installed in the Andalusia residential community, and particularly the one installed by his neighbor which blocks his view from several rooms in his home; approval was given in error by the HOA; he opposes any variance for this flagpole, and requested immediate removal. City Manager McMillen said staff is working with Mr. Grocott's neighbor, who understands the flagpole must be relocated or removed. PUBLIC SPEAKER: Melissa Labayog and Luke (no last name provided), La Quinta — spoke about the importance of native bees and urban hives; and requested that La Quinta Municipal Code allow for hives on less than five acres. PUBLIC SPEAKER: Robert Garcia, no residence information provided — encouraged Council and the public to protest Central Bank Digital Currency (CBDCs) and digital IDs from use in California. PUBLIC SPEAKER: Richard Gray, La Quinta — expressed concern about Talus (former SilverRock) development delays and funding; property purchased by the City on Dune Palms Road; insurance coverage on the X-Park; the unsupervised skate basin at La Quinta Park; and the speed trap on Adams where fencing could be installed to prevent accidents. PUBLIC SPEAKER: Lynne Daniels, La Quinta — plans tours of the Dupont Estate; introduced Chef Anthony Spinella, a La Quinta resident who does private catering, has opened several restaurants in the Coachella Valley for other business owners, and is searching for a property in La Quinta to open his own restaurant. City Clerk Radeva said WRITTEN PUBLIC COMMENTS were received from the residents listed below, in alphabetical order, on Matters Not on the Agenda, which were distributed to Council, made public, published on the City's website, and included in the public record of this meeting: • Claudia Snyder — Special Event Permits regulations and requirements. • Matthew Snyder — the required licensing of security personnel during special events held at the Dupont Estate. CITY COUNCIL MINUTES Page 2 of 11 JUNE 6, 2023 10 ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. CERTIFICATES OF APPRECIATION TO BURRTEC WASTE AND RECYCLING SERVICES, LLC, RIVERSIDE COUNTY SHERIFF'S DEPARTMENT, AND RIVERSIDE COUNTY FIRE DEPARTMENT FOR THEIR EFFORTS IN RESCUING "SPARKY," THE KITTEN PUBLIC SPEAKER: Christine Clements, Founder and Executive Director of Cat Rescue & Adoption, a non-profit organization — thanked everyone for their efforts and assistance in rescuing Sparky, the kitten; said she started the cat rescue organization during the COVID-19 pandemic as she kept running into feral kittens; and noted June is National Pet Adoption and Pet Preparedness month. Mayor Evans and Councilmembers presented Certificates of Appreciation to the following organizations for their efforts in rescuing Sparky: • Riverside County Fire Department accepted by La Quinta Fire Chief Brian White; • Riverside County Sheriff's Department accepted by Lieutenant Andres Martinez; • Clara Vera and Robert Bedolla with Burrtec Waste and Recycling Services, LLC. PUBLIC SPEAKER: Fire Chief White said June is Pet Preparedness month and provided recommendations and tips on ensuring the health and safety of pets. CONSENT CALENDAR 1. APPROVE MEETING MINUTES DATED MAY 2, 2023 2. AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING MANAGER TO ATTEND U.S. TRAVEL ASSOCIATION'S EDUCATION SEMINAR FOR TOURISM ORGANIZATIONS 2023 IN SAVANNAH, GEORGIA, AUGUST 19 — 23, 2023 3. ADOPT RESOLUTIONS TO: 1) APPROVE PRELIMINARY 2023/24 ENGINEER'S ANNUAL LEVY REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, AND 2) DECLARE INTENT TO LEVY ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 [RESOLUTION NOS. 2023-012 AND 2023-013] 4. Pulled from Consent Calendar by Staff and moved for consideration under Business Session No. 1.1 »> ADOPT RESOLUTIONS TO: 1) APPROVE AMENDMENT TO THE AMENDED AND RESTATED AGREEMENT WITH BURRTEC WASTE AND RECYCLING SERVICES, LLC, FOR SOLID WASTE HANDLING SERVICES, TO ADD COLLECTION OF HOUSEHOLD HAZARDOUS WASTE EFFECTIVE JULY 1, 2023; AND 2) REQUEST COUNTY OF RIVERSIDE PLACE COLLECTION COSTS FOR SOLID WASTE HANDLING CITY COUNCIL MINUTES Page 3 of 11 JUNE 6, 2023 11 SERVICES AT SINGLE-FAMILY DWELLINGS ON TAX ROLLS [RESOLUTION NOS. 2023-014 AND 2023-015] 5. ACCEPT LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT NOS. 2016-03F2 AND 2016-03F3, LOCATED AT LA QUINTA DESERT PRIDE, MARBELLA, AND SIERRA DEL REY DEVELOPMENTS, ON THE SOUTH SIDE OF MILES AVENUE, EAST AND WEST OF ADAMS STREET, AND RETENTION BASIN, LOCATED AT THE CORNER OF ASHLEY AND DESERT STREAM DRIVE 6. ACCEPT CITYWIDE STRIPING REFRESH PROJECT NO. 2021-04, LOCATED AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF LA QUINTA 7. APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE FOR BID THE LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT NO. 2016-031, LOCATED AT THE LA QUINTA CACTUS FLOWER COMMUNITY, ON THE SOUTH SIDE OF FRED WARING DRIVE AND EAST SIDE OF DUNE PALMS ROAD 8. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH MERCHANTS BUILDING MAINTENANCE, LLC TO PROVIDE JANITORIAL SERVICES FOR CITY FACILITIES 9. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH PALMS TO PINES PRINTING, FOR PROMOTIONAL AND PRINTING SERVICES, TO EXTEND THE TERM THROUGH FISCAL YEAR 2024/25 AND AUTHORIZED RELATED COMPENSATION 10. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH INTERWEST CONSULTING GROUP, INC, FOR ON -CALL BUILDING CODE PLAN REVIEW AND INSPECTION SERVICES, TO INCREASE THE COMPENSATION FOR FISCAL YEAR 2022/223 11. APPROVE AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT SERVICES WITH OCEAN SPRINGS TECH, INC, FOR POOL AND WATER FEATURE MAINTENANCE SERVICES PROJECT NO. 2020-11, FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION 12. APPROVE CHANGE ORDER NO. 5 TO CONTRACT WITH VINTAGE ASSOCIATES, INC, FOR PARK LANDSCAPE MAINTENANCE SERVICES PROJECT NO. 2018-32, FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION 13. APPROVE CHANGE ORDER NO. 4 TO CONTRACT WITH CREATIVE LIGHTING INC, FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 CITYWIDE LIGHTING MAINTENANCE SERVICES PROJECT NO. 2018- 31, FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION CITY COUNCIL MINUTES Page 4 of 11 JUNE 6, 2023 12 14. APPROVE CHANGE ORDER NO. 6 TO CONTRACT WITH PWLC II, INC, FOR CITYWIDE LANDSCAPE MAINTENANCE SERVICES PROJECT NO. 2018-30, FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION 15. APPROVE DEMAND REGISTERS DATED MAY 12 AND MAY 19, 2023 16. AWARD CONTRACT TO AMERICAN ASPHALT SOUTH, INC FOR THE CITYWIDE SLURRY SEAL IMPROVEMENTS PROJECT NO. 2021-08, LOCATED AT VARIOUS LOCATIONS COMMENTS ON CONSENT CALENDAR ITEMS CONSENT CALENDAR ITEM NO. 3: Mayor Evans said the annual Landscaping and Lighting District tax levy generates about $1 million for the maintenance of retention basins, medians, and parkways, and the City contributes approximately $1.5 million additional funding from the General Fund as maintenance costs exceed the annual tax levy of $35.60 per property. Councilmember Fitzpatrick said over the last five -to -six years the City has spent about $8.5 million of Capital Improvement funds on enhancing and maintaining landscaping medians and right-of-way areas in La Quinta, and an additional $1.5 million of General Fund revenues, which is far beyond the annual tax levy proceeds. CONSENT CALENDAR ITEM NO. 5: Mayor Evans noted the City completed Phase 5 of its landscaping renovation improvements. CONSENT CALENDAR ITEM NO. 12: Mayor Evans said the City's contract with Vintage Associates, Inc. for park landscape maintenance services will include the X-Park and small pocket parks in the City. CONSENT CALENDAR ITEM NO. 16: Mayor Evans said the City continues its efforts on the citywide slurry seal improvements and a contract is being awarded to American Asphalt South, Inc. for over 1,500,000 square feet of pavement rehabilitation in various locations around the City for approximately $1.5 million, a map of which is available on the City's website; and this is only part of what the City invests in road maintenance. MOTION — A motion was made and seconded by Councilmembers Pena/McGarrey to approve Consent Calendar Item Nos. 1-3 and 5-16 as recommended, with Item No. 3 adopting Resolution Nos. 2023-012 and 2023-013. Motion passed unanimously. CITY COUNCIL MINUTES Page 5 of 11 JUNE 6, 2023 13 BUSINESS SESSION 1.1 Pulled from Consent Calendar (Item No. 4) by Staff and moved for consideration under Business Session as Item No. 1.1 »> ADOPT RESOLUTIONS TO: 1) APPROVE AMENDMENT TO THE AMENDED AND RESTATED AGREEMENT WITH BURRTEC WASTE AND RECYCLING SERVICES, LLC, FOR SOLID WASTE HANDLING SERVICES, TO ADD COLLECTION OF HOUSEHOLD HAZARDOUS WASTE EFFECTIVE JULY 1, 2023; AND 2) REQUEST COUNTY OF RIVERSIDE PLACE COLLECTION COSTS FOR SOLID WASTE HANDLING SERVICES AT SINGLE-FAMILY DWELLINGS ON TAX ROLLS [RESOLUTION NOS. 2023-014 AND 2023-015] Director of Business Unit and Housing Development Villalpando presented the staff report, which is on file in the Clerk's Office. PUBLIC SPEAKER: Clara Vera, Municipal Marketing Manager with Burrtec Waste and Recycling Services, Inc — provided a brief overview of the new state recycling and household hazardous waste (HHW) collection requirements; and noted the City received an outstanding rating on its compliance, implementation, and education regarding SB 1383. Council discussed how HHW will be collected; when the old bins will be replaced; storage of HHW in homes; and the outstanding community services provided by Burrtec. MOTION — A motion was made and seconded by Councilmembers Fitzpatrick/Pena to: a) Adopt Resolution No. 2023-014 to approve an Amendment to the Amended and Restated Agreement with Burrtec Waste and Recycling Services, LLC, for Solid Waste Handling Services, to add collection of household hazardous waste effective July 1, 2023, and authorize the City Manager to execute the amendment: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AN AMENDMENT TO THE AMENDED AND RESTATED AGREEMENT WITH BURRTEC WASTE AND RECYCLING SERVICES, LLC FOR SOLID WASTE HANDLING SERVICES and b) Adopt Resolution No. 2023-015 to request the County of Riverside place collection costs for solid waste handling services for single-family dwellings on the Tax Rolls for fiscal year 2023/24: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REQUESTING THE COUNTY OF RIVERSIDE TO PLACE COLLECTION OF COSTS FOR SOLID WASTE HANDLING SERVICES AT SINGLE-FAMILY DWELLINGS ON THE TAX ROLLS Motion passed unanimously. 1.2 Renumbered to Business Session No. 1.2 »> APPROVE THIRD ROUND COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2022/23 CITY COUNCIL MINUTES Page 6 of 11 JUNE 6, 2023 14 Community Resources Manager Calderon and Management Analyst Calderon presented the staff report, which is on file in the Clerk's Office. Council discussed increasing the annual budget for community services grants. PUBLIC SPEAKER: Mark Flint, Board Chair with RiteCare Childhood Language Center of Coachella Valley — said he is here with Board Member Arman Ordian, and gave a brief overview of the life -changing speech, language, and literacy therapy services and programs the organization offers related to childhood language disorders. PUBLIC SPEAKER: Judy Tobin May, Executive Director with Big Brothers Big Sisters of the Desert — thanked Council for their support of the organization's mentoring program. PUBLIC SPEAKER: Barry Jones, President with Palm Desert La Quinta Youth Football, Inc — provided information on the organization's history and mission. MOTION — A motion was made and seconded by Councilmembers Pena/McGarrey to approve third round Community Services Grants for fiscal year 2022/23 as detailed below for a total combined grant funding of $15,000: • Big Brothers Big Sisters of the Desert $5,000 • Palm Desert La Quinta Youth Football, Inc $5,000 • The RiteCare Childhood Language Center of Coachella Valley $5,000 Motion passed unanimously. 2. APPROVE MEMORANDUM OF UNDERSTANDING (MOU) WITH GREATER COACHELLA VALLEY CHAMBER OR COMMERCE (CHAMBER) FOR FISCAL YEAR 2023/24 Marketing Manager Graham presented the staff report, which is on file in the Clerk's Office. Council discussed that 16,000 households/businesses receive the GEM publication each month, but there are 23,000 households in the City; delivery to Post Office boxes and seasonal residents was omitted to reduce costs; need for metrics on views of the digital version of the GEM; the content to fill additional pages if the City added that to the contract; expanded business engagement by the Chamber that will assist the City in providing services to its businesses; means to reach business patrons; ombudsman services definition needed; greater support for small businesses; Chamber needs to promote every business in the City, not just members; plans to attract new businesses; need for stated goals, and means to measure progress toward those goals; businesses cannot be assisted unless they want to be engaged; City and Chamber can work together with economic development; cooperation and information sharing between the City business license department and the Chamber; reducing the mailing and number of pages in summer months when population declines; extra pages will allow fuller communication with residents; inclusion of quarterly updates and feedback on the Short - Term Vacation Rental Program; flexibility to use either 32 or up to 36 pages per CITY COUNCIL MINUTES Page 7 of 11 JUNE 6, 2023 15 publication; engagement and networking increases businesses' benefits from LQ Chamber membership; new member orientation is important; support for including a QR code in the paper publication; and an ombudsman to help with government affairs. PUBLIC SPEAKER: Brandon Marley, CEO of the Chamber — said statistics on the use of the digital publication of the GEM are available and will be provided; distribution issues with the USPS; business development plans; daily ongoing reports available to the City; educational programs; State bill advocacy; plans for surveys; new staff on board; plans to better engage with businesses; and including terms in the agreement that require metrics to allow the City to dictate what the Chamber is doing to promote business in the City and reach out to its residents. PUBLIC SPEAKER: Melissa Labayog, La Quinta — development in the City, and the need to protect and preserve the desert's natural habitat since the City is a tourist destination; likes the GEM, and offered to assist with content; and suggested establishing an Ethics Commission to service residents and businesses. MOTION — A motion was made and seconded by Councilmembers Pena/Fitzpatrick to: a) Approve Memorandum of Understanding with Greater Coachella Valley Chamber of Commerce for a total not to exceed amount of $166,089, for fiscal year 2023/24, based on hybrid Option 4 as provided during the staff report presentation and outlined below: • 36 pages for 9 months and 21,000 distributions at $12,232 per issue, for a total of $110,088 • 32 pages for 3 months and 16,000 distributions at $7,667 per issue, for a total of $23,001 • Events and Business Engagement (State of the City, Hot Rod Car Show, and monthly business outreach) for a total of $33,000 and b) Authorize the City Manager to amend the terms of the MOU to incorporate the comments made by Council during its discussion on the matter. Motion passed unanimously. 3. AUTHORIZE FUNDING TO PROVIDE ASSISTANCE TO AREA HOMELESS SERVICE PROVIDERS AND HOMELESS PREVENTION PARTNERS FOR FISCAL YEAR 2023/24 Director of Business Unit and Housing Development Villalpando presented the staff report, which is on file in the Clerk's Office. Council discussed the $250,000 already allocated from the La Quinta Housing Authority, and this $50,000 additional from the General Fund under consideration; and contribution from other Coachella Valley cities. PUBLIC SPEAKER: Sam Hollenbeck, President/CEO, and Rosa Verduzco, COO with Martha's Village and Kitchen — thanked the City for its continued support; provided a brief CITY COUNCIL MINUTES Page 8 of 11 JUNE 6, 2023 16 summary of the services and programs the organization offers to the Coachella Valley; specifically for La Quinta with a total of 36 members (9 families, and 18 children), and 100% have moved into permanent housing; and possible expansion plans. Council expressed their gratitude for the services and assistance MVK provides to the communities in the Coachella Valley. MOTION — A motion was made and seconded by Councilmembers Sanchez/Pena to authorize funding to aid local homeless service providers and homeless prevention partners for a combined total of $50,000 from the General Fund for fiscal year 2023/24 as detailed below: • Coachella Valley Rescue Mission $16,667 • Martha's Village and Kitchen $16,667 • Coachella Valley Association of Governments $16,667 Motion passed unanimously. MAYOR EVANS CALLED FOR A BRIEF RECESS AT 6:21 P.M. MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 6:34 P.M. WITH ALL MEMBERS PRESENT 4. APPROVE AGREEMENT WITH THE COUNTY OF RIVERSIDE TO PROVIDE LAW ENFORCEMENT SERVICES FOR FISCAL YEARS 2023/24 AND 2024/25 Public Safety Manager Mendez presented the staff report, which is on file in the Clerk's Office. Council discussed City daily oversight of the level and quality of services being provided and the associated costs; the previous debate and research regarding creating a La Quinta Police Department; the economy of scale La Quinta benefits from by contracting with the County Sheriff's Department; Council expressed their gratitude for the services provided; the challenges of shared contracts with other cities; the role of the State, unions, and County Supervisors in establishing the annual rate; and reestablishing Citizens -on - Patrol volunteers. PUBLIC SPEAKER: Alena Calimanis, La Quinta — said the Police do a great job; since the City is considering annexation of Vista Santa Rosa, Council should consider establishing its own police department; and asked about entering a one-year contract, rather than two years with the Sheriff's Department. PUBLIC SPEAKER: Riverside County Sheriff's Department Lieutenant Martinez — thanked Council for the City's support. MOTION — A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to approve agreement with the County of Riverside to provide law enforcement services CITY COUNCIL MINUTES Page 9 of 11 JUNE 6, 2023 17 for fiscal years 2023/24 and 2024/25; and authorize the Mayor to execute the agreement. Motion passed unanimously. 5. APPROVE AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT WITH THE COUNTY OF RIVERSIDE, FOR FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL, AND MEDICAL EMERGENCY SERVICES, TO ADD A FIRE SAFETY SUPERVISOR POSITION Public Safety Manager Mendez presented the staff report, which is on file in the Clerk's Office. Council discussed the modification to the vehicle for the new position; the salary range for the new position based on experience; and the annual cost of approximately $8 million per year for fire services. PRESENTER: Riverside County Fire Chief Bryan White — explained the duties of the new Fire Safety Supervisor position; and noted the Fire Department's current difficulty in recruiting new employees. MOTION — A motion was made and seconded by Councilmembers McGarrey/Sanchez to approve Amendment No. 1 to Cooperative Agreement with the County of Riverside, for fire protection, fire prevention, rescue, fire marshal, and medical emergency services, to add a Fire Safety Supervisor position; and authorize the City Manager to execute the amendment. Motion passed unanimously. STUDY SESSION 1. DISCUSS FISCAL YEAR 2023/24 PRELIMINARY PROPOSED BUDGET Finance Director Martinez presented the staff report, which is on file in the Clerk's Office. Council discussed follow up to Council's previous request that the Coachella Valley Association of Governments update the City's Financial Advisory Commission on projects such as CV Link and the Arts and Music Line; the many projects underway; and the 40 separate funds staff and Council monitor. PUBLIC HEARINGS — None DEPARTMENTAL REPORTS — None MAYOR'S AND COUNCIL MEMBERS' ITEMS Councilmembers reported on attendance at the La Quinta High School graduation; the Women Who Lead luncheon; the Memorial Day event; and the Horizon School graduation. CITY COUNCIL MINUTES Page 10 of 11 JUNE 6, 2023 18 REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2022, Mayor Evans reported on her participation in the following organization's meeting: • CVAG EXECUTIVE COMMITTEE La Quinta's representative for 2022, Mayor Pro Tem Fitzpatrick reported on her participation in the following organization's meeting: • RIVERSIDE COUNTY TRANSPORTATION COMMISSION MAYOR EVANS RECESSED THE COUNCIL MEETING AT 7:29 P.M., AND TURNED IT OVER TO CHAIRPERSON PENA TO CALL TO ORDER AND CONDUCT THE LA QUINTA HOUSING AUTHORITY SPECIAL MEETING, AFTER WHICH, THE COUNCIL WILL RECESS TO CLOSED SESSION TO CONCLUDE ITS DELIBERATIONS CLOSED SESSION — Continued 2. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE COUNCIL MEETING AT 8:32 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke said no actions were taken on Closed Session Item No. 2 that require reporting pursuant to Government Code section 54957.1 (Brown Act). ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Pena/McGarry to adjourn at 8:32 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California CITY COUNCIL MINUTES Page 11 of 11 JUNE 6, 2023 19 20 CONSENT CALENDAR ITEM NO. 2 CITY COUNCIL MINUTES TUESDAY, JUNE 20, 2023 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, McGarrey, Pena, Sanchez, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None CONFIRMATION OF AGENDA City Manager McMillen requested to pull Consent Calendar Item No. 8 regarding an Agreement for Contract Services with Hermann Design Group, Inc. for on -call landscape architectural design services for discussion and separate vote. Mayor Evans said City Attorney Ihrke will make verbal announcements on Consent Calendar Item Nos. 19 and 20 regarding the salaries and fringe benefits of the City's executive employees pursuant to the Brown Act [Government Code Section 54953(c)(3)]. Council concurred. CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CARLA TRIPLETT, HUMAN RESOURCES ANALYST; AND EMPLOYEE ORGANIZATION: LA QUINTA CITY EMPLOYEES' ASSOCIATION, AND UNREPRESENTED EMPLOYEES 2. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:04 P.M. WITH ALL MEMBERS PRESENT CITY COUNCIL MINUTES Page 1 of 12 JUNE 20, 2023 21 REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported the following pursuant to Government Code section 54950 et seq. (Brown Act): • CLOSED SESSION ITEM NO. 1 — labor negotiations have concluded; the items considered under Government Code Section 54957.6 included the Classification Plan and Salary Schedule/Plan from represented and unrepresented employees; and Council will consider these matters during the Open Session portion of the meeting under Consent Calendar Item Nos. 19, 20, and 21 on tonight's agenda; and • CLOSED SESSION ITEM NO. 2 — no reportable action. PLEDGE OF ALLEGIANCE Mayor Pro Tem Sanchez led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Ruben Perez, Field Representative for State Assembly Member Eduardo Garcia — as representative of a neighboring District, Mr. Perez provided an update on matters accomplished and being addressed by Assembly Member Garcia in the 36th Assembly District. PUBLIC SPEAKER: Don Shoffstall, La Quinta — provided information on a survey recently completed by Neighbors for Neighborhoods (N4N) regarding short-term vacation rentals (STVRs); and summarized the conclusions which will be posted on the N4N website tomorrow. PUBLIC SPEAKER: Jeff Fishbein, Chair of the La Quinta Chamber of Commerce, Coldwell Banker realtor and La Quinta resident — provided an update on Chamber events and activities. PUBLIC SPEAKER: Martin Arredondo, Regional Account Manager with LifeStream Blood Bank — said the Annual Nine -Cities Blood Drive Challenge is scheduled to kick off on June 23, 2023, through August 31, 2023; and La Quinta will host a blood drive on Saturday, July 15, from 8:30 a.m. to 2:30 p.m. at the La Quinta Wellness Center. Announced out of Agenda order after Consent Calendar »> City Clerk Radeva said WRITTEN PUBLIC COMMENTS were received from the resident listed below, on Matters Not on the Agenda, which were distributed to Council, made public, published on the City's website, and included in the public record of this meeting: • Claudia Snyder — Special Events Permits regulations and requirements at the DuPont Estate CITY COUNCIL MINUTES Page 2 of 12 JUNE 20, 2023 22 ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS COUNCILMEMBER MCGARREY ANNOUNCED THAT SHE SERVES ON THE BOARD OF DIRECTORS FOR FIND FOOD BANK AS A VOLUNTEER, AND RECEIVES NO COMPENSATION OR BENEFIT FROM THIS POSITION 1. FIND FOOD BANK FOOD DISTRIBUTION PROGRAMS PRESENTATION BY PRESIDENT AND CEO DEBBIE ESPINOSA Debbie Espinosa, President and CEO with FIND Food Bank (FIND), thanked the City for its continued support and partnership, and provided a verbal update on the current and future food distribution programs provided by FIND. CONSENT CALENDAR 1. APPROVE MINUTES DATED MAY 16, 2023 2. AUTHORIZE OVERNIGHT TRAVEL FOR MAYOR, FOUR COUNCILMEMBERS, AND CITY MANAGER TO ATTEND THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN SACRAMENTO, CALIFORNIA, SEPTEMBER 20- 22, 2023 3. EXCUSE ABSENCE OF COMMISSIONER CALDWELL FROM THE JUNE 27, 2023, PLANNING COMMISSION MEETING 4. APPROVE ASSIGNMENT AND ASSUMPTION AGREEMENT AND AMENDMENT TO SUBDIVISION IMPROVEMENT AGREEMENT FOR PARCEL MAP NO. 37891 FOR THE JEFFERSON STREET RESIDENTIAL APARTMENT DEVELOPMENT LOCATED AT THE SOUTHEAST CORNER OF JEFFERSON STREET AND PALM CIRCLE DRIVE 5. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH TKE ENGINEERING TO PROVIDE ON -CALL TRAFFIC ENGINEERING SERVICES 6. APPROVE AGREEMENTS FOR CONTRACT SERVICES WITH NV5, INC AND MSA CONSULTING FOR ON -CALL SURVEYING SERVICES 7. APPROVE AGREEMENTS FOR CONTRACT SERVICES WITH LANDMARK CONSULTANTS, INC AND CONVERSE CONSULTANTS FOR ON -CALL MATERIALS TESTING SERVICES 8. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH HERMANN DESIGN GROUP, INC FOR ON -CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES CITY COUNCIL MINUTES Page 3 of 12 JUNE 20, 2023 23 9. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH DUDEK TO PROVIDE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE LAKE AND IRRIGATION CONVERSION AT THE CIVIC CENTER AND SILVERROCK PARK VENUE, PROJECT NOS. 2016-06 AND 2016-08 10. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH ACORN TECHNOLOGIES, INC TO PROVIDE TRAFFIC INFRASTRUCTURE INFORMATION TECHNOLOGY SUPPORT SERVICES AND PUBLIC SAFETY CAMERA SYSTEM INFORMATION TECHNOLOGY SUPPORT SERVICES 11. APPROVE TO AGREEMENT FOR CONTRACT SERVICES WITH 4LEAF, INC, BUREAU VERITAS NORTH AMERICA, INC, HR GREEN PACIFIC, AND INTERWEST CONSULTING GROUP FOR ON -CALL BUILDING CODE PLAN REVIEW AND INSPECTION SERVICES 12. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH VINTAGE ELECTRIC FOR ON -CALL ELECTRICAL SERVICES TO EXTEND THE TERM THROUGH FISCAL YEAR 2024/25 AND INCREASE THE CONTRACT AUTHORITY UP TO $150,000 OF WORK PER FISCAL YEAR EFFECTIVE FISCAL YEAR 2022/23 13. APPROVE ADDITIONAL FUNDS FOR FISCAL YEAR 2023/24 MEMORANDUM OF UNDERSTANDING WITH THE GREATER COACHELLA VALLEY CHAMBER OF COMMERCE 14. ACCEPT SILVERROCK PARK VENUE WI-FI AND CAMERA BACKBONE PROJECT NO. 2022-18, LOCATED AT SILVERROCK PARK 15 ACCEPT X-PARK PROJECT NO. 2015-09, LOCATED ON BLACKHAWK WAY 16. ADOPT RESOLUTION TO APPROVE THE CITY'S PROJECT LIST FOR FISCAL YEAR 2023/24 FOR SENATE BILL 1 - ROAD REPAIR AND ACCOUNTABILITY ACT 2017 FUNDING [RESOLUTION NO. 2023-016] 17. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2023/24 INVESTMENT POLICY [RESOLUTION NO. 2023-017] 18. ADOPT RESOLUTION TO APPROVE THIRD EXTENSION OF TIME FOR SITE DEVELOPMENT PERMIT 2014-1003 (SDP 2022-0012) AND TENTATIVE TRACT MAP NO. 36744 (TTM 2022-0002), LOCATED ON THE SOUTH SIDE OF AVENUE 54, ONE -QUARTER MILE EAST OF MADISON STREET [RESOLUTION NO. 2023-018] 19. ADOPT RESOLUTION TO APPROVE CLASSIFICATION PLAN AND SALARY PLAN/SCHEDULE FOR ALL REPRESENTED AND UNREPRESENTED EMPLOYEES FOR FISCAL YEAR 2022/23 [RESOLUTION NO. 2023-019] CITY COUNCIL MINUTES Page 4 of 12 JUNE 20, 2023 24 20. ADOPT RESOLUTION TO APPROVE BENEFIT, CLASSIFICATION, AND SALARY PLAN/SCHEDULE FOR FISCAL YEAR 2023/24 [RESOLUTION NO. 2023-020] 21. ADOPT RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND THE LA QUINTA CITY EMPLOYEES' ASSOCIATION [RESOLUTION NO. 2023-021] 22. APPROVE DEMAND REGISTERS DATED MAY 26, JUNE 2, AND JUNE 9, 2023 23. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED APRIL 30, 2023 24. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE TRI-STATE MATERIALS TO PURCHASE UP TO $160,000 OF MATERIALS FOR FISCAL YEAR 2022/23 25. ADOPT RESOLUTION TO APPROVE THE EXCHANGE OF REAL PROPERTY BETWEEN THE CITY AND NINO ROSIN! FOR CERTAIN VACANT PARCELS IDENTIFIED AS ASSESSOR'S PARCEL NUMBERS 770-125-003 AND 770-155- 001 [RESOLUTION NO. 2023-022] CONSENT CALENDAR ITEM NO. 8 — Comments City Manager McMillen said Consent Calendar Item No. 8 was pulled so Council may discuss the proposed agreement term consisting of a three-year initial term at $200,000 per year, with an option for a two-year extended term, for a total compensation of $1 million over the possible five-year term of the agreement. Councilmember Fitzpatrick said Hermann Design Group, Inc. of Palm Desert has provided the City excellent landscape design services in the past; there were seven proposals received in response to the Request for Proposals published by the City; and suggested revising the proposed agreement for a one-year term, with the option to extend for two additional one-year terms, at $200,000 per year, to provide opportunities for other landscape design firms in the Coachella Valley to rebid. Staff explained that the need for landscape design services in the future is expected to be minimal. MOTION — A motion was made and seconded by Councilmembers Fitzpatrick/Pena to approve Consent Calendar Item No. 8 as amended, approving a one-year term Agreement for Contract Services with Hermann Design Group, Inc., for on -call landscape architectural design services, with the option for two one-year term extensions, for a total not to exceed amount of $200,000 per fiscal year, encompassing the initial and any extended terms; and authorize the City Manager to execute the agreement. Motion passed unanimously. CITY COUNCIL MINUTES Page 5 of 12 JUNE 20, 2023 25 CONSENT CALENDAR ITEM NOS. 19 AND 20 — Verbal Announcement City Attorney Ihrke reported, pursuant to the Brown Act [Government Code Section 54953, subdivision (c)(3)], prior to taking final action, the legislative body shall verbally report a summary of a recommendation for a final action on the salaries, salary schedules or compensation paid in the form of fringe benefits of any local agency executive, as defined by Government Code Section 3511.1, subdivision (d), during the open meeting in which the final action is to be taken. CONSENT CALENDAR ITEM NO. 19 — Verbal Announcement The recommendation is for approval of three newly designated management employee positions, or "local agency executives," as defined, with salaries and salary schedule, effective January 1, 2023, as follows: • Community Services Deputy Director— $141,277.10 • Human Resources Manager — $111,057.51 • Public Safety Manager — $141,277.10 For these three management employees, the fringe benefits remain as reported out at the August 2, 2022, Council meeting, consisting of: • Citywide health benefits cap of $1,992 per month, per employee; • A $200 Annual Wellness Dollar benefit per fiscal year, per employee; and • Deferred Compensation Program $50 match per pay period, per employee. CONSENT CALENDAR ITEM NO. 20 — Verbal Announcement The recommendation includes approval of the salaries for the nine management employee positions, or "local agency executives," as defined, effective July 1, 2023, as follows: • City Manager — $250,000 • Community Services Deputy Director — $145,091.58 • Design and Development Director — $189,973.24 • Finance Director — $157,292.96 • Human Resources Manager - $114,056.06 • Public Safety Deputy Director - $145,091.58 • Public Works Director/City Engineer — $184,904.96 • Director of Business Unit and Housing Development — $157,292.96 • City Clerk — $157,292.96 The recommendation also includes approval of the fringe benefits, classification, and salary plan/schedule for fiscal year 2023/24, effective July 1, 2023, as follows: 1) Fiscal year 2023/24 Salary Schedule citywide adjustment reflecting a 2.7% World at Work salary structure adjustment; 2) Citywide health benefits cap of $1,992 per month, per employee; 3) A $200 Annual Wellness Dollar benefit per fiscal year, per employee; and 4) Deferred Compensation Program $50 match per pay period, per employee. CITY COUNCIL MINUTES Page 6 of 12 JUNE 20, 2023 26 MOTION — A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to approve Consent Calendar Item Nos. 1 — 7 and 9 — 25 as recommended, with Item Nos. 16, 17, 18, 19, 20, 21 and 25 adopting Resolution Nos. 2023-016, 2023-017, 2023- 018, 2023-019, 2023-020, 2023-021, and 2023-022, respectively. Motion passed unanimously. City Clerk Radeva announced Written Public Comments received on Matters Not on the Agenda as noted on page 2 of these minutes, out of Agenda order. BUSINESS SESSION City Clerk Radeva reported that a supplemental staff report was issued for Business Session Item No. 1 following the competitive bid opening held yesterday, June 19, 2023; the initial staff report, published with the agenda packet on June 16, 2023, noted that a supplemental staff report would be issued; the supplemental staff report was distributed to Council, made public, published on the City's website, and included in the public record of this meeting. 1. AWARD CONTRACT FOR CONSTRUCTION OF THE AVENUE 50 AND AVENUE 52 PAVEMENT REHABILITATION PROJECT NOS. 2022-01 AND 2022-14 Public Works Director/City Engineer McKinney and Management Analyst Mignogna presented the staff report, which is on file in the Clerk's Office. Council discussed reducing lanes/"road diet" on Avenue 50; and bike lanes. MOTION — A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to: 1) Appropriate additional funding in the amount of $700,000 for the project; 2) award a contract to Granite Construction Company to construct the Avenue 50 and Avenue 52 Pavement Rehabilitation Project Nos. 2022-01 and 2022-14, respectively, at various locations; and 3) Authorize the City Manager to execute the contract and approve future change orders within the approved project budget. Motion passed unanimously. Business Session Item Nos. 2 and 3 were considered concurrently »> 2. APPROVE AMENDMENT NO. 6 TO GOLF COURSE MANAGEMENT AGREEMENT WITH LANDMARK GOLF MANAGEMENT, LLC FOR SILVERROCK GOLF COURSE MANAGEMENT SERVICES and 3. APPROVE SILVERROCK RESORT 2023/24 ANNUAL PLAN Finance Director Martinez and Public Works Director/City Engineer McKinney presented both staff reports, which are on file in the Clerk's Office. CITY COUNCIL MINUTES Page 7 of 12 JUNE 20, 2023 27 PRESENTER: Randy Duncan, SilverRock Golf Course Director with Landmark Golf Management — provided data on golf course operations, green fees, programming; noted that over the last fiscal year about 35% of golf rounds were played by La Quinta residents; explained how to obtain a resident card; reported on the Big Horn Sheep grazing on the course; increase in costs relative to increase in revenue; 2% of green fee revenue is allocated for capital improvement; City subsidy to maintain quality of course; and SilverRock Grill hours. Business Session Item No. 2 MOTION — A motion was made and seconded by Councilmembers Pena/McGarrey to approve Amendment No. 6 to Golf Course Management Agreement with Landmark Golf Management, LLC to provide SilverRock golf course management services for three additional years from July 1, 2023 to June 30, 2026, for a total not to exceed amount of $130,704 for fiscal year 2023/24 and an annual 5% increase for consecutive years; and authorize the City Manager to execute the amendment. Motion passed unanimously Business Session Item No. 3 MOTION — A motion was made and seconded by Councilmembers Pena/McGarrey to approve the SilverRock Resort 2023/24 Annual Plan as recommended. Motion passed unanimously. Business Session Item Nos. 4 and 5 were considered concurrently »> 4. RECEIVE AND FILE FISCAL YEAR 2022/23 BUDGET UPDATE REPORT AND APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS and 5. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2023/24 BUDGET AND ESTABLISH THE CITY'S APPROPRIATION LIMIT [RESOLUTION NO. 2023-023] Finance Director Martinez presented both staff reports, which are on file in the Clerk's Office. Council discussed the annual Redevelopment Agency loan repayment from the State; Transient Occupancy Tax and Measure G revenues; the $6.2 million and $18.2 million invested in capital projects, and subsidizing services; and the solid financial position of the City. Business Session Item No. 4 MOTION — A motion was made and seconded by Councilmembers Sanchez/McGarrey to receive and file fiscal year 2022/23 Budget Update Report and approve the recommended budget adjustments. Motion passed unanimously. Business Session Item No. 5 City Clerk Radeva said handouts with revised calculations due to a formula error in Exhibit B were issued by staff (attached to the proposed resolution), to replace pages 685 and 688 of the staff report; and a letter was distributed as a handout, authored by Finance CITY COUNCIL MINUTES Page 8 of 12 JUNE 20, 2023 28 Advisory Commissioners (FAC) Mast and Way, who served on the FAC Budget Subcommittee, providing recommendations for Council's consideration related to Measure G funding allocations for fiscal year 2023/24 preliminary proposed budget. Both handouts were distributed to Council, made public, published on the City's website, and included in the public record of this meeting. MOTION — A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to adopt Resolution No. 2023-023 approving the Fiscal Year 2023/24 Budget and establishing the City's appropriation limits, as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING THE CITY'S APPROPRIATION LIMIT FOR FISCAL YEAR 2023/24 AND APPROVING A BUDGET FOR FISCAL YEAR 2023/24 Motion passed unanimously. STUDY SESSION — None PUBLIC HEARINGS 1. ADOPT RESOLUTION TO CONFIRM THE ASSESSMENT AND DISTRICT DIAGRAM FOR FISCAL YEAR 2023/24 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 (L&L AD 89-1) [RESOLUTION NO. 2023-024] Public Works Management Analyst Hansen presented the staff report, which is on file in the Clerk's Office. Council discussed City subsidies to maintain the L&L AD 89-1 because the $35.60 per parcel collected since 1997 does not generate sufficient funds to cover maintenance costs; the $35.60 assessment stays the same year after year and does not adjust for inflation or rising costs; and raising the fees would require approval by two-thirds of La Quinta voters, and if it failed on the ballot, the assessment would be reduced to zero with 100% of the cost drawn from the City's general fund. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 5:52 P.M. PRESENTER VIA TELECONFERENCE: Daniel Louie, Project Manager and Municipal Advisor Principal with Willdan Financial Services provided additional information regarding the requirements for placing the L&L AD 89-1 assessment on the ballot. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 5:53 P.M. MOTION — A motion was made and seconded by Councilmembers Sanchez/McGarrey to adopt Resolution No. 2023-024 confirming the assessment and district diagram for the Landscape and Lighting Assessment District 89-1 for fiscal year 2023/24 as recommended: CITY COUNCIL MINUTES Page 9 of 12 JUNE 20, 2023 29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FISCAL YEAR 2023/2024 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 (PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972) Motion passed unanimously. 2. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2023/24 THROUGH 2027/28 CAPITAL IMPROVEMENT PROGRAM (CIP) [RESOLUTION NO. 2023-025] Public Works Management Analyst Mignogna presented the staff report, which is on file in the Clerk's Office. Council discussed the Highway 111 event site; pavement management plan (PMP) budget increases; investing in capital projects when funds are available; change in pavement standards due to increased weight of electric vehicles; and expected decrease in future gas tax revenue due to increase in electric vehicles. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:07 P.M. PUBLIC SPEAKER: None MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:07 P.M. MOTION — A motion was made and seconded by Councilmembers McGarrey/Fitzpatrick to adopt Resolution No. 2023-025 approving the 2023/24 through 2027/28 Capital Improvement Program as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE FISCAL YEAR 2023/2024 THROUGH 2027/2028 CAPITAL IMPROVEMENT PROGRAM Motion passed unanimously. 3. ADOPT RESOLUTION TO VACATE A PORTION OF THE SOUTHWEST CORNER OF AVENIDA MONTEZUMA AND AVENIDA CARRANZA PUBLIC RIGHT-OF-WAY IN THE SANTA CARMELITA AT VALE LA QUINTA SUBDIVISION, UNIT NO. 6 [RESOLUTION NO. 2023-026] Public Works Associate Engineer Yu presented the staff report, which is on file in the Clerk's Office. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:11 P.M. Council discussed the proposed use for the vacated easement; retaining City approval of site lines since the parcel is on the corner; and the vacated land to become part of lot 1. CITY COUNCIL MINUTES Page 10 of 12 JUNE 20, 2023 30 PRESENTER: Kyle Grasso, owner's representative and Project Manager for the architecture firm Elements, Inc. — provided handouts of the contemplated house renderings to be built on the lot, which were distributed to Council and included in the public record of this meeting. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:18 P.M. MOTION — A motion was made and seconded by Councilmembers Fitzpatrick/Pena to adopt Resolution No. 2023-026 to vacate a portion of the southwest corner of Avenida Montezuma and Avenida Carranza public right-of-way in the Santa Carmelita at Vale La Quinta Subdivision, Unit No. 6. as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, VACATING A 1,823-SQUARE-FOOT PORTION OF THE SOUTHWEST CORNER OF AVENIDA MONTEZUMA AND AVENIDA CARRANZA PUBLIC RIGHT-OF-WAY IN THE SANTA CARMELITA AT VALE LA QUINTA SUBDIVISION, UNIT NO. 6 Motion passed unanimously. DEPARTMENTAL REPORTS — None. MAYOR'S AND COUNCIL MEMBERS' ITEMS Councilmember Pena reported on his attendance at the 50th anniversary of Father James McLauglin's ordination as a priest, held at St. Francis of Assisi church, and presented the City's proclamation to Father James at the event. Councilmember Fitzpatrick reported on her attendance at the community meeting discussing public safety. Mayor Evans reported on her attendance at the welcome to Shay's Warriors at La Quinta Resort and Club; and Dune Palms bridge tour. Mayor Evans stated that at next week's meeting of Greater Palm Springs Convention and Visitors Bureau, there will be a discussion of adding economic development for the Coachella Valley to the Bureau's mission. Councilmember Sanchez requested that the City reexamine its lot size requirements for keeping chickens. REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2023, Mayor Evans reported on her participation in the following organizations' meetings: • CVAG COACHELLA VALLEY CONSERVATION COMMISSION • CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE • IMPERIAL IRRIGATION DISTRICT — CV ENERGY COMMISSION CITY COUNCIL MINUTES Page 11 of 12 JUNE 20, 2023 31 La Quinta's representative for 2023, Councilmember Fitzpatrick reported on her participation in the following organization's meeting: • RIVERSIDE COUNTY TRANSPORTATION COMMISSION La Quinta's representative for 2023, Councilmember McGarrey reported on her participation in the following organization's meeting: • IID ENERGY CONSUMERS' ADVISORY COMMITTEE ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to adjourn at 6:44 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California CITY COUNCIL MINUTES Page 12 of 12 JUNE 20, 2023 32 CONSENT CALENDAR ITEM NO. 3 CITY COUNCIL AND HOUSING AUTHORITY SPECIAL JOINT MEETINGS MINUTES FRIDAY, JUNE 30, 2023 Pursuant to the Ralph M. Brown Act [Government Code § 54953, subdivision (b)], enacted by Assembly Bill 2449 (Rubio) (Stats. 2022, Ch. 285), which went into effect on January 1, 2023, and remains in effect through December 31, 2023, and authorized new regulations for conducting public meetings via teleconference accessibility, members of the public, the City Council and Housing Authority, City Manager/Executive Director, City Attorney/Authority Counsel, City Staff, and City Consultants may participate in this special joint meeting by teleconference. CALL TO ORDER — CITY COUNCIL A special meeting of the La Quinta City Council was called to order at 9:00 a.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, McGarrey, Pena, Sanchez, and Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Claudia Snyder, La Quinta — spoke about the City's regulations regarding Special Event Permits; possible violations in connection with two special events held at the Dupont Estate in 2022 as related to the Special Event Permit conditions of approval issued by the City, including failure to provide advance notice of the special events to the surrounding neighbors, and lack of evidence that the security personnel at the events was licensed; said the Short -Term Vacation Rental (STVR) Program does not work, the current STVR regulations should not be amended, and independent oversight should be considered. LA QUINTA HOUSING AUTHORITY CHAIRPERSON PENA ASKED MAYOR EVANS TO ACT AS PRESIDING OFFICER AND CONDUCT THE AUTHORITY SPECIAL MEETING CALL TO ORDER — HOUSING AUTHORITY A special meeting of the La Quinta Housing Authority was called to order at 9:07 a.m. by Mayor Evans. PRESENT: Authority Members Evans, Fitzpatrick, McGarrey, Sanchez, and Chairperson Pena ABSENT: None CITY COUNCIL MINUTES Page 1 of 5 JUNE 30, 2023 HOUSING AUTHORITY MINUTES SPECIAL MEETINGS — INTERVIEW APPLICANTS AND FILL COMMISSION VACANCIES 33 VERBAL ANNOUNCEMENT — AB 23 [AUTHORITY SECRETARY] PLEDGE OF ALLEGIANCE Mayor Evans led the audience in the Pledge of Allegiance. CONFIRMATION OF AGENDA — COUNCIL AND HOUSING AUTHORITY — Confirmed BUSINESS SESSION — COUNCIL AND HOUSING AUTHORITY 1. INTERVIEW AND APPOINT RESIDENTS TO SERVE ON VARIOUS CITY COMMISSIONS Council waived presentation of the staff report, which is on file in the Clerk's Office. Mayor Evans provided a summary of the La Quinta Municipal Code requirements for residents interested in serving on City Boards, Commissions, and Committees; explained the interview process; and asked applicants to provide a brief overview of their experience, qualifications, and interest in serving the community as they are each called upon 1) FINANCIAL ADVISORY COMMISSION (OPEN: 2 VACANCIES — full terms) The following applicants gave a brief presentation of their experience and qualifications, listed in the order in which they spoke: • Geoffrey Kiehl (did not attend) • Shelley Mast (incumbent) (via teleconference) • Mark Sussman • Ellen Way (via teleconference) Results of the ballot vote: Councilmember Fitzpatrick: Mast and Way Councilmember McGarrey: Mast and Way Councilmember Pena: Mast and Way Councilmember Sanchez: Mast and Way Mayor Evans: Sussman and Way MOTION — A motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to appoint Shelley Mast and Ellen Way to serve on the Financial Advisory Commission for full three-year terms from July 1, 2023, through June 30, 2026. Motion passed unanimously. 2) HOUSING COMMISSION (OPEN: 2 VACANCIES — 1 full term & 1 unexpired term) The following applicants gave a brief presentation of their experience and qualifications, listed in the order in which they spoke: CITY COUNCIL MINUTES Page 2 of 5 JUNE 30, 2023 HOUSING AUTHORITY MINUTES SPECIAL MEETINGS — INTERVIEW APPLICANTS AND FILL COMMISSION VACANCIES 34 • Olga Pacheco (incumbent) • Priscilla Ford-Paltin (via teleconference) Results of the ballot vote: Authority Member Evans: Pacheco and Ford-Paltin Authority Member Fitzpatrick: Pacheco and Ford-Paltin Authority Member McGarrey: Pacheco and Ford-Paltin Authority Member Sanchez: Pacheco and Ford-Paltin Chairperson Pena: Pacheco and Ford-Paltin MOTION — A motion was made and seconded by Authority Members Pena/Fitzpatrick to appoint: 1) Olga Pacheco to serve on the Housing Commission for a full three-year term from July 1, 2023, through June 30, 2026; and 2) Priscilla Ford-Paltin to serve on the Housing Commission for an unexpired term ending June 30, 2024. Motion passed unanimously. 3) COMMUNITY SERVICES COMMISSION (OPEN: 2 VACANCIES — full terms) The following applicants gave a brief presentation of their experience and qualifications, listed in the order in which they spoke: • Christina Acosta (via teleconference) • Cynthia Beesemeyer • Gayl Biondi (incumbent) MAYOR EVANS CALLED FOR A BRIEF RECESS AT 11:07 A.M. MAYOR EVANS RECONVENED THE CITY COUNCIL AND HOUSING AUTHORITY SPECIAL MEETINGS AT 11:11 A.M. WITH ALL MEMBERS PRESENT • Felice Chiapperini • Miguel Hernandez • De Karlen (via teleconference) • Samuel Turley • Doriel Wyler Council discussed the City used to have an Art in Public Places (APP) Commission between 1992 and 1998, which was disbanded and its purview was incorporated into the Community Services Commission (CSC) as there wasn't a high volume of items that required APP review and in an effort to streamline the development review process and meet statutory requirements; asked staff to evaluate whether there is a need to create an Arts Commission, and if so, to determine the scope of responsibilities of a possible Arts Commission and how those would differentiate from the responsibilities of the CSC to avoid duplication; and directed staff to bring this item for Council discussion at a future meeting after completing its evaluation and obtaining recommendations from the CSC. CITY COUNCIL MINUTES Page 3 of 5 JUNE 30, 2023 HOUSING AUTHORITY MINUTES SPECIAL MEETINGS — INTERVIEW APPLICANTS AND FILL COMMISSION VACANCIES 35 Results of the ballot vote: Councilmember Fitzpatrick: Biondi and Turley Councilmember McGarrey: Beesemeyer and Biondi Councilmember Pena: Biondi and Chiapperini Councilmember Sanchez: Beesemeyer and Chiapperini Mayor Evans: Biondi and Chiapperini MOTION — A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to appoint Gayl Biondi and Felice Chiapperini to serve on the Community Services Commission for full three-year terms from July 1, 2023, through June 30, 2026. Motion passed unanimously. MAYOR EVANS CALLED FOR A BRIEF RECESS AT 12:25 P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL AND HOUSING AUTHORITY SPECIAL MEETINGS AT 12:48 P.M. WITH ALL MEMBERS PRESENT ADJOURNMENT — HOUSING AUTHORITY There being no further business, a motion was made and seconded by Authority Members Fitzpatrick/Sanchez to adjourn the Housing Authority special meeting at 12:49 p.m. Motion passed unanimously. MAYOR EVANS RECESSED THIS SPECIAL CITY COUNCIL MEETING TO INTERVIEW APPLICANTS AND FILL COMMISSION VACANCIES AT 12:49 P.M. TO CALL TO ORDER ANOTHER SPECIAL CITY COUNCIL MEETING SCHEDULED FOR 12:30 P.M., WHICH WAS RECESSED UNTIL THIS SPECIAL CITY COUNCIL MEETING TO INTERVIEW APPLICANTS AND FILL COMMISSION VACANCIES WAS CONCLUDED MAYOR EVANS RECONVENED THIS SPECIAL CITY COUNCIL MEETING TO INTERVIEW APPLICANTS AND FILL COMMISSION VACANCIES AT 12:50 P.M. WITH ALL MEMBERS PRESENT 4) PLANNING COMMISSION (OPEN: 4 VACANCIES — full terms) City Attorney Ihrke explained the Planning Commission membership make-up and required professional qualifications related to having strong background in architecture or landscape architecture pursuant to La Quinta Municipal Code (LQMC) Section 2.29.030; and the term limits, term rotation, and appointment allowances pursuant to LQMC Section 2.06.030. The following applicants gave a brief presentation of their experience and qualifications, listed in the order in which they spoke: CITY COUNCIL MINUTES Page 4 of 5 JUNE 30, 2023 HOUSING AUTHORITY MINUTES SPECIAL MEETINGS - INTERVIEW APPLICANTS AND FILL COMMISSION VACANCIES 36 • Carol Berg • Doug Hassett (incumbent) • Alfonso Hernandez • Spencer King (via teleconference) • Kevin McCune (incumbent/professional) • Stephen Nieto (incumbent/professional) • Dale Obrien (via teleconference) — interviewed, but withdrew his application • Audrey Reed • Mark Sussman • Art Valdez Results of the ballot vote: Councilmember Fitzpatrick: Hernandez, King, McCune, Nieto Councilmember McGarrey: Hassett, Hernandez, McCune, Nieto Councilmember Pena: Hassett, Hernandez, McCune, Nieto Councilmember Sanchez: Berg, Hassett, McCune, Nieto Mayor Evans: Hassett, Hernandez, McCune, Nieto MOTION — A motion was made and seconded by Councilmembers Pena/Fitzpatrick to appoint Doug Hassett, Alfonso Hernandez, Kevin McCune, and Stephen Nieto to serve on the Planning Commission for full three-year terms from July 1, 2023, through June 30, 2026. Motion passed unanimously. MAYOR'S AND COUNCIL MEMBERS' ITEMS — None ADJOURNMENT — CITY COUNCIL There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to adjourn at 3:12 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California CITY COUNCIL MINUTES Page 5 of 5 JUNE 30, 2023 HOUSING AUTHORITY MINUTES SPECIAL MEETINGS — INTERVIEW APPLICANTS AND FILL COMMISSION VACANCIES 37 38 CONSENT CALENDAR ITEM NO. 4 CITY COUNCIL SPECIAL MEETING MINUTES FRIDAY, JUNE 30, 2023 CALL TO ORDER A special meeting of the La Quinta City Council was called to order at 12:49 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, McGarrey, Pena, Sanchez, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None CONFIRMATION OF AGENDA — Confirmed CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) MAYOR EVANS RECESSED THE OPEN SESSION PORTION OF THIS SPECIAL COUNCIL MEETING AT 12:50 P.M. TO CONCLUDE THE SPECIAL COUNCIL MEETING TO INTERVIEW APPLICANTS AND FILL COMMISSION VACANCIES MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THIS SPECIAL COUNCIL MEETING AT 3:12 P.M., WITH ALL MEMBERS, AND SAID COUNCIL WILL NOW RECESS TO CLOSED SESSION MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THIS SPECIAL COUNCIL MEETING AT 3:59 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act). MAYOR'S AND COUNCIL MEMBERS' ITEMS — None CITY COUNCIL MINUTES SPECIAL MEETING Page 1 of 2 JUNE 30, 2023 39 ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Pena/Fitzpatrick to adjourn at 3:59 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California CITY COUNCIL MINUTES SPECIAL MEETING Page 2 of 2 JUNE 30, 2023 40 CONSENT CALENDAR ITEM NO. 5 CITY COUNCIL SPECIAL MEETING MINUTES MONDAY, JULY 10, 2023 CALL TO ORDER A special meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, McGarrey, Pena, Sanchez, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None CONFIRMATION OF AGENDA — Confirmed CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:01 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:10 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: Mayor Evans reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act). MAYOR'S AND COUNCIL MEMBERS' ITEMS — None ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Pena/Fitzpatrick to adjourn at 4:11 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California CITY COUNCIL MINUTES SPECIAL MEETING Page 1 of 1 JULY 10, 2023 41 42 City of La Quinta CITY COUNCIL MEETING' July 18, 2023 STAFF REPORT CONSENT CALENDAR ITEM NO. 6 AGENDA ITLE: AUTHORIZE OVERNIGHT TRAVEL FOR TWO COUNCILMEMBERS, CITY CLERK, FINANCE DIRECTOR, AND HUMAN RESOURCES MANAGER TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY 2023 RISK MANAGEMENT EDUCATIONAL FORUM IN CARLSBAD, CALIFORNIA, AUGUST 30 — SEPTEMBER 1, 2023 RECOMMENDATION Authorize overnight travel for two Councilmembers, the City Clerk, Finance Director, and Human Resources Manager to attend the California Joint Powers Insurance Authority 2023 Risk Management Educational Forum in Carlsbad, California, August 30 — September 1, 2023. EXECUTIVE SUMMARY • Annually, the California Joint Powers Insurance Authority (CJPIA) holds the Risk Management Education Forum (Forum) which provides training seminars focusing on the essential building blocks to develop, establish, and embed a proactive risk management process within the City. • The annual Forum provides attendees the opportunity to participate in education sessions, discussion forums, and networking. FISCAL IMPACT Estimated expenses are $1,025 per attendee, which includes travel, lodging, and meals; there are no Forum registration costs for public officials and employees of CJPIA member agencies. Funds are included in the respective fiscal year 2023/24 travel and training departments' budgets (Account Nos. 101-1001-60320 and 504-1010-60320 Travel and Training). BACKGROUND/ANALYSIS CJPIA works to develop long-term strategies to mitigate the growing and ever -changing risks public agencies may encounter. An Executive Committee, elected by members and guided by the CJPIA's mission to provide innovative risk management solutions, provides strategic oversight while professional staff of experienced risk mitigation experts facilitate day-to-day management and execute on key priorities and programs. 43 This annual event is a three-day academy that allows participants to discuss and learn about topics such as: legal liability, workers' compensation, employment law, public safety, investigating incidents/accidents and preserving evidence, organizational thinking, governance, cyber liability and incident response, and legislation among other topics. The seminar also provides many opportunities to network with other industry professionals. ALTERNATIVES Council may deny this travel request or reduce the number of attendees. However, the topics covered at this Forum provide the opportunity for staff to stay abreast of trends and issues that impact City liability insurance and insurance premiums. Prepared by: Approved by: Jennifer Nelson, Executive Specialist Jon McMillen, City Manager 44 CONSENT CALENDAR ITEM NO. 7 City of La Quinta CITY COUNCIL MEETING: July 18, 2023 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR THE DESIGN AND DEVELOPMENT DIRECTOR AND ONE PLANNING STAFF MEMBER TO ATTEND THE AMERICAN PLANNING ASSOCIATION CALIFORNIA CHAPTER'S ANNUAL CONFERENCE IN FRESNO, CALIFORNIA, SEPTEMBER 16-19, 2023 RECOMMENDATION Authorize overnight travel for the Design and Development Director and one Planning staff member, to be determined, to attend the American Planning Association California Chapter's Annual Conference in Fresno, California, September 16-19, 2023. EXECUTIVE SUMMARY • The American Planning Association (APA) California Chapter is a network of practicing planners, citizens, and elected officials committed to urban, suburban, regional, and rural planning in the State of California. • The APA Conference attendees will participate in educational sessions, discussions, forums, and networking. FISCAL IMPACT Estimated expenses are $1,900 per attendee which includes conference registration, hotel, parking, flight, rental car, and meals. Funds are included in the Design and Development and Planning 2023/24 Travel and Training budgets (101-6001-60320 and 101-6002-60320). BACKGROUND/ANALYSIS The APA Conference provides networking and educational opportunities for planning professionals throughout California and the United States. The conference includes key- note speakers, concurrent tracks of programs/seminars, and practical planning sessions dealing with various topics including planning for housing in commercial areas, California Environmental Quality Act legislation updates, housing legislation updates, and community resiliency. 45 ALTERNATIVES Council may deny this travel request or reduce the number of attendees. Prepared by: Cheri Flores, Planning Manager Approved by: Danny Castro, Design and Development Director 46 CONSENT CALENDAR ITEM NO. 8 City of La Quinta CITY COUNCIL MEETING: July 18, 2023 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR PUBLIC WORKS DEPUTY DIRECTOR TO ATTEND THE AMERICAN PUBLIC WORKS ASSOCIATION CONFERENCE IN SAN DIEGO, CALIFORNIA, AUGUST 27-30, 2023 RECOMMENDATION Authorize overnight travel for Public Works Deputy Director to attend the American Public Works Association Conference in San Diego, California, August 27-30, 2023. EXECUTIVE SUMMARY • The American Public Works Association Conference (PWX) Provides outstanding education sessions that address current public works issues —as well as ongoing challenges. • PWX provides the chance to see an extensive gathering of exhibitors that will showcase the latest products, services, and technologies specific to public works. • PWX is an excellent setting to network with peers, refine leadership abilities, and learn new job skills. FISCAL IMPACT Estimated expenses are $1,800.00 which includes conference registration, travel, lodging, and meals. Funds are available in the travel and training budget; Public Works Maintenance & Operations (101-7003-60320). BACKGROUND/ANALYSIS Attending PWX will allow staff to gain new perspectives, exchange ideas, and participate in important and thought -provoking discussions on the shape of things to come. Topics include supervisor techniques and skills, stormwater asset management, grant opportunities, flood risk management and electric vehicle fleet migration. PWX draws thousands of public works professionals from all over the world and allows attendees many opportunities to network with other industry professionals. ALTERNATIVES Council may elect not to authorize this request. Prepared by: Approved by: Tony Ulloa, Public Works Deputy Director Bryan McKinney, P.E., Public Works Director/City Engineer 47 48 CONSENT CALENDAR ITEM NO. 9 City of La Quinta CITY COUNCIL MEETING: July 18, 2023 STAFF REPORT AGENDA TITLE: APPROVE CONTRACT SERVICES AGREEMENT WITH ALPHA MEDIA FOR MARKETING SERVICES FOR FISCAL YEAR 2023/24 RECOMMENDATION Approve Contract Services Agreement with Alpha Media for Marketing Services for Fiscal Year 2023/24. EXECUTIVE SUMMARY • Alpha Media is a broadcast company providing media, entertainment, and digital marketing solutions. • The City has utilized Alpha Media's services for radio and digital advertising to educate and inform the community on recycling best practices. • State laws AB 341, AB 1826, and SB 1383 require the City to conduct education and outreach on various recycling mandates to all residents and businesses. FISCAL IMPACT The cost for Alpha Media's expanded services is $57,000. Funds are available in the fiscal year (FY) 2023/24 AB939 Account (Account No. 221-0000-60127). This is an increase of $17,000 from FY 2022/23. BACKGROUND/ANALYSIS The City has previously partnered with Alpha Media for radio and digital marketing services to educate the community on recycling information. The promotion of this information fulfills the City's required obligation per CalRecycle state mandates. This Agreement will expand the City's radio and digital services with Alpha Media to further promote recycling education and information to the community and include Connected TV (CTV) that uses a 30-second commercial on streaming television. 49 ALTERNATIVES — Council may elect not to expand Alpha Media promotion services. However, without public service announcements, the City may not meet CalRecycle requirements for community waste and recycling programs education. Staff does not recommend an alternative action. Prepared by: Marcie Graham, Marketing Manager Approved by: Gilbert Villalpando, Director Attachment: Alpha Media Proposal 50 ATTACHMENT 1 From: Alpha Digital To: City of la Quinta Date: 6/13/2023 Rep: Dayna Smith ALPHA Digital Advertising Media Planner for: City of la Quinta Product I Aug-23 I Sep-23 I Oct-23 I Nov-23 I Dec-23 I I I I I I I I Total TELEVISION TO WEB COMPANION AD DELIVERY: CONNECTED COMMERCIAL CONTENT DELIVERED TO TV SCREENS WITH POST IMPRESSION ACTION ANALYTICS AUDIENCE CRITERIA: BRANDING CAMPAIGN - PSA TO THOSE LIVING IN IDENTIFIED ZIP CODES FOR EDUCATIONAL MESSAGES ABOUT RECYCLING IN THEIR COMMUNITY Item Connected Television Ad Delivery 19,250 19,250 19,250 19,250 19,250 OTT Ad Delivery 14,450 14,450 14,450 14,450 14,450 Viewable Display RT to Exposed HH's 2,240 2,240 2,240 2,240 2,240 35,940 35,940 35,940 35,940 35,940 CPM Connected Television Ad Delivery $ 48.00 $ 48.00 $ 48.00 $ 48.00 $ 48.00 OTT Ad Delivery $ 31.00 $ 31.00 $ 31.00 $ 31.00 $ 31.00 Viewable Display RT to Exposed HH's $ 12.50 $ 12.50 $ 12.50 $ 12.50 $ 12.50 Cost Connected Television Ad Delivery $ 924 $ 924 $ 924 $ 924 $ 924 OTT Ad Delivery $ 448 $ 448 $ 448 $ 448 $ 448 Viewable Display RT to Exposed HH's $ 28 $ 28 $ 28 $ 28 $ 28 $ 1,400 $ 1,400 $ 1,400 $ 1,400 $ 1,400 Effective Audience CPM 96,250 72,250 11,200 179,700 $ 48.00 $ 31.00 $ 12.50 $ 4,620 $ 2,240 $ 140 $ 7,000 Reach of Audience at Effective CPM $ 39I$ 39I$ 39 $ 39 $ 391 1 1 1 I PREROLL VIDEO: REACHING USERS VIA WEBSITES WITH VIDEO CONTENT TARGET AUDIENCE: BRANDING CAMPAIGN - PSA TO THOSE LIVING IN IDENTIFIED ZIP CODES FOR EDUCATIONAL MESSAGES ABOUT RECYCLING IN THEIR COMMUNITY Item PreRoll Video 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 CPM PreRoll Video $ 24.00 $ 24.00 $ 24.00 $ 24.00 $ 24.00 Cost PreRoll Video $ 600 $ 600 $ 600 $ 600 $ 600 $ 600 $ 600 $ 600 $ 600 $ 600 YOUTUBE TRUEVIEW: REACHING USERS VIA INTERESTS, DEMOGRAPHICS AND BEHAVIORS ACROSS THE LARGEST VIDEO SHARING PLATFORM IN THE WORLD TARGET AUDIENCE: BRANDING CAMPAIGN - PSA TO THOSE LIVING IN IDENTIFIED ZIP CODES FOR EDUCATIONAL MESSAGES ABOUT RECYCLING IN THEIR COMMUNITY Views CPV Cost YouTube Trueview 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 YouTube Trueview $ 0.20 $ 0.20 $ 0.20 $ 0.20 $ 0.20 YouTube Trueview $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 125,000 125,000 $ 24.00 $ 3,000,000 $ 3,000,000 25,000 25,000 $ 0.20 $ 5,000 $ 5,000 Total Campaign Impressions 35,940 35,940 35,940 35,940 35,940 179,700 Total YouTube Trueview Views 5,000 5,000 5,000 5,000 5,000 25,000 Total Campaign Investment $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 15,000 TARGET MARKET PROJECTIONS Zip Codes = 92253, 92210, 92247, 92248 *Due to small population size, budgets may need to be shifted between video products during program 51 June 26th, 2023 - June 25th, 2024 City of La Quinta 4ir • You choose the two stations. • 160x + 160x Paid thirty second commercials on two radio stations of your choice. • 160x + 160x + 160x Bonus thirty second commercials on three additional stations of your choice. • 800x Total Total Annual Contract: $42,000 Approved Date Start: 06/26/23 End:06/25/24 *Commercials will be scheduled Monday through Sunday 6a-10p. Stations: U92.7, 93.7, 106.9,100.5 and 98.5 • pricing based on a 4 week month Monthly Package $3,500/Month ALPHAM EDIA LIVE. LOCAL. PALM SPRINGS 52 CONSENT CALENDAR ITEM NO. 10 City of La Quinta CITY COUNCIL MEETING: July 18, 2023 STAFF REPORT AGENDA TITLE : APPROVE TEMPORARY ART LOAN AGREEMENT WITH CJ RENCH FOR THREE SCULPTURES TO BE DISPLAYED AT SILVERROCK PARK RECOMMENDATION Approve temporary art loan agreement with CJ Rench for three sculptures to be displayed at SilverRock Park. EXECUTIVE SUMMARY • SilverRock Park features circular pads designated for public art installations. • CJ Rench (Artist) has offered to loan three sculptures to the City. • The sculptures would be on display for a two-year period and showcase the park's potential for a rotating art program. FISCAL IMPACT The Artist is offering the sculptures on loan at no cost to the City, however, Staff estimates approximately $20,000 is needed to construct pedestals/anchor points, and transport and install the sculptures. Funding is available in the Art in Public Places account 270-0000- 74800. JACKGROUND/ANALYSIS CJ Rench is a renowned sculpture artist whose work has been featured around the country. Several of his art pieces have been displayed on El Paseo in Palm Desert and the City recently commissioned him to design and build the Gold Star Family Monument that was installed at the Civic Center Campus in April 2023. CJ Rench has offered to loan three original sculptures (Attachment No. 1) to the City as part of the Art in Public Places program. SilverRock Park features circular pads specifically constructed to display art sculptures. On June 12, 2023, the Community Services Commission discussed the artwork and the proposed locations and recommended Council approve a temporary art loan agreement. If approved, the sculptures will be on loan for a two-year period with an option to extend for an additional term if agreed upon between the City and Artist. If well -received by the 53 community, Staff will explore opportunities for exhibiting additional sculptures at SilverRock Park. ALTERNATIVES Council may deny approval of the temporary art loan agreement and direct staff to seek other artwork opportunities. Prepared by: Approved by: Michael Calderon, Management Analyst Christina Calderon, Community Services Deputy Director Attachments: 1. Proposed Sculptures 2. Temporary Art Loan Agreement 54 ATTACHMENT 1 "Graceful" "Tranquil" "Us Three" 55 56 Temporary Loan of Artwork Agreement ATTACHMENT 2 AGREEMENT FOR TEMPORARY LOAN OF ARTWORK This Temporary Loan Agreement ("Agreement") is entered into this day of , 2023, by and between the City of La Quinta, a California municipal corporation and charter city ("City"), and CJ Rench ("Artist"). RECITALS WHEREAS, Artist is the owner of the Artwork described in this Agreement; and WHEREAS, the City desires to increase public awareness and exposure to the arts in a cost effective manner for the general welfare and benefit of the City's residents; and WHEREAS, City and Artist desire that City temporarily have custody and possession of the Artwork for the purposes of public display and enjoyment; and WHEREAS, the City wishes to accept and the Artist wishes to loan on a temporary basis the Artwork; and WHEREAS, the parties desire by this Agreement to provide for the parties' respective interests in the Artwork and for procedures and understandings governing its use, custody, protection and public enjoyment. TERMS NOW, THEREFORE, the parties hereto agree as follows: 1. Description of Artwork. This Agreement pertains to the loan of three (3) original sculptures (collectively referred to in this Agreement as "Artwork"). The Artwork is more fully and specifically described in Exhibit "A," attached hereto and incorporated herein by this reference, with reference to their titles, types of work, the approximate size of each, the appraised value of each, and whether they are dated, signed, and framed. 2. Duration of Loan. The City shall accept the temporary loan of Artwork described in Exhibit "A" for a period of two (2) years, commencing on , 2023 and ending on the loan termination date of , 2025 (the "Loan Period"). The Loan Period may be shortened or lengthened in duration by mutual agreement between the Artist and the City. 3. Location of Artwork. The Artist agrees that the City shall have sole and absolute determination as to the location and placement of the Artwork. In the event Artist does not approve of the proposed location, Artist may cancel this Agreement. 4. Transport and Installation. All transportation of the Artwork to the City's site, proper installation, proper de -installation, and removal from the City's site shall be the responsibility of the Artist, unless otherwise agreed to by the City in writing. The City shall bear the reasonable cost of such transportation, installation, de -installation, and removal. -1- 57 Temporary Loan of Artwork Agreement "Reasonable costs" means those sums set forth in Exhibit "B," attached hereto and incorporated by this reference. 5. Condition, Use, and Care of Artwork. Artist certifies that the Artwork is in good condition unless and except as specifically noted: [describe any pre-existing damage, etc.]. During the Loan Period, City shall not loan the Artwork for exhibition or other usage away from the City site without the prior written consent of the Artist. Upon termination of this Agreement, City shall return the Artwork to Artist in as good condition as when City took possession thereof, ordinary wear, tear, degradation, and inherent vice excepted. While the Artwork is in the possession and care of City, the Artist shall provide City with written instructions for appropriate maintenance of the Artwork. During the Loan Period, the City shall be responsible for the maintenance of the Artwork. 6. Insurance for Artwork. [Check with Risk Manager regarding specifics needed to get certificate of coverage for Artwork from CJPIA before finalizing Agreement.] The City shall insure the Artwork against damage or loss in the amount of $ , which the parties agree is the fair market value of the Artwork and the extent of the City's liability in the event of damage or loss. The City's obligation to provide insurance is solely for the duration of the Loan Period and only while the Artwork is located on the City's property, excluding installation and de -installation. 7. Termination. In the event that the City determines, at its sole discretion, that it no longer desires to display the Artwork, then the City may terminate this Agreement upon a thirty (30) days notice to the Artist, and the Artwork shall be removed by the Artist in accordance with the terms stated in Section 4 within twenty-one (21) days of the Notice of Termination by the City. City shall have the right to dispose of the Artwork if it has not been removed pursuant to the Notice issued under this paragraph, or within 30 days after the expiration of the Loan Period where no early termination notice is provided. Such failure to remove the Artwork shall be deemed to convert the temporary loan into a permanent donation with the City obtaining full title to the Artwork. 8. Title to Artwork. Except as provided in Section 9 below, the Artwork shall remain the property of the Artist. However, by virtue of this Agreement, the City is entitled to custody and possession, and the Artist agrees to relinquish custody and possession of the Artwork for the Loan Period described in Section 2 above. The Artist shall retain all rights under the Copyright Act of 1976, 17 U.S.C. Sections 101 et seq., and all other rights in and to the Artwork except custody and possession, except as such rights are limited by this Agreement. 9. Sale of Artwork. The Artist may sell the Artwork during the term of this Agreement and, if sold, may assign his/her rights under this Agreement. However, under no circumstances shall sale of this Artwork terminate this Agreement or adversely affect the City's rights hereunder including, but not limited to, the City's right to custody and possession. The Artist shall notify the City immediately upon sale of the Artwork. 10. Warranty of Title and Rights of City. Artist warrants that he/she is the creator and owner of the Artwork, that to the best of his/her/their knowledge the Artwork is not -2- 58 Temporary Loan of Artwork Agreement presently subject to claims of ownership, lien or encumbrance or to common law or statutory copyright claims of any other person, institution, or domestic or foreign government, and that Artist has complied with all applicable domestic and foreign customs and export/import regulations. The Artist hereby grants to the City, in perpetuity, the right to photograph, film, videotape, or otherwise depict the Artwork at any time during the Loan Period and to use such photographs, film videotapes or depictions at any time thereafter for purposes of promotion relating to the exhibition or the City, provided the City gives artistic credit to the Artist concurrently with such uses. 11. Credit Line and Identification of Artist. During the Loan Period, the City shall install and maintain a plaque near the Artwork identifying the Artist. In addition, in any public announcements or promotion of the exhibitor the City that utilize images of the Artwork, the City shall use the following credit line for the Artwork: ["Graceful", "Us Three", "Tranquil" by CJ Rench, on loan to City from the Artist"]. 12. Integration. This Agreement, consisting of pages and exhibits, embodies the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth in this Agreement. 13. Amendment/Modification. No alteration, change or modification of the terms of the Agreement shall be valid unless made in writing and signed by each party hereto and approved by appropriate action of the City. 14. Non -Waiver. No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants and conditions of this Agreement. 15. Governing Law. This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California. 16. Venue. In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, either party may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, in an appropriate Riverside County municipal court, or in the Federal District Court in the district of California which includes Riverside County. 17. No Personal Liability. No elected or appointed official, employee, or agent of the City shall be charged personally with any liability under any term or provision of this Agreement. 18. Attorneys Fees. If any party to this Agreement brings a legal action or proceeding against another party to enforce the provisions of this Agreement, or on account of a claim or dispute arising out of this Agreement, then the prevailing party in such arbitration or legal action or proceeding shall be entitled to reimbursement by the other party -3- 59 Temporary Loan of Artwork Agreement of the legal fees and costs, including reasonable attorney fees, incurred by the prevailing party in connection with the legal action or proceeding. 19. Binding. This Agreement shall be binding upon and shall inure to the benefit of the City and the Artist and their respective heirs, personal representatives, successors and permitted assigns. 20. Notices. All notices, requests, demands and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, returned receipt requested, postage prepaid, as follows: To the City: To the Artist: City of La Quinta 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92247-1504 Attn: Community Services Director CJ Rench 1451 Barker Rd. Hood River, OR 97031 21. Severability. If any term or provision of this Agreement is declared by a court of competent jurisdiction to be illegal, void, or unenforceable, that term shall be severed from and shall not affect the validity and enforceability of the remaining portions of this Agreement. 22. Headings. The paragraph headings herein are used only for ease of reference, and do not limit, modify, construe, or interpret any provision of this Agreement. 23. Assignment. This Agreement may not be assigned, either in whole or in part, by either party without the express written consent of the other, in advance. The assignee under any permitted assignment shall have all the rights and remedies of the original parties insofar as the same are assignable. 24. Execution of Agreement. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other agreement or contract to which said party is bound. -4- 60 Temporary Loan of Artwork Agreement IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY: CITY OF LA QUINTA a California municipal corporation Jon McMillen, City Manager City of La Quinta, California Date ATTEST: Monika Radeva, City Clerk City of La Quinta, California APPROVED AS TO FORM: William H. Ihrke, City Attorney City of La Quinta, California Artist: CJ RENCH CJ Rench, Artist Date -5- 61 Temporary Loan of Artwork Agreement EXHIBIT "A" DESCRIPTION OF ARTWORK The Artwork consists of three (3) original CJ Rench sculptures (Attachment 1): 1. "Us Three" — 80Ib, 8ft tall, 5ft (stainless steel) 2. "Graceful" — 801b, 9ft tall, 7ft (stainless steel) 3. "Tranquil" — 6001b, 8ft tall, 9ft (stainless steel) -6- 62 Temporary Loan of Artwork Agreement EXHIBIT "B" REASONABLE COSTS Reasonable costs for installation of the artwork are estimated at one thousand five hundred dollars ($1,500.00) and include the following: • Removing the Artwork from its current location and transporting it to SilverRock Park located at 51900 SilverRock Way, La Quinta, CA 92253. • Attaching the Artwork to designated art pedestals and properly securing them as per the City Engineers specifications and requirements. -7- 63 64 City of La Quinta CITY COUNCIL MEETING: July 18, 2023 STAFF REPORT CONSENT CALENDAR ITEM NO. 11 AGENDA TITLE: AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE CREATIVE LIGHTING & ELECTRICAL, INC., FOR ADDITIONAL SPENDING AUTHORITY UP TO $100,000 FOR ADDITIONAL NON -CONTRACTED MAINTENANCE AND/OR REPAIR ITEMS IN FISCAL YEAR 2023/24 WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER RECOMMENDATION Authorize the Public Works Department to utilize Creative Lighting & Electrical, Inc., for additional spending authority up to $100,000 for additional non -contracted maintenance and/or repair items in fiscal year 2023/24 when they are the qualified and/or lowest bidder. EXECU IVE SUMMAR' • Per the City's current purchasing policy, amounts paid to vendors/contractors over $50,000 per fiscal year (FY) must be approved by Council. • On June 6, 2023, Council approved a one-year contract extension with Creative Lighting & Electrical, Inc., (Creative) for Project No 2018-31 Landscape & Lighting Assessment District (L&L) Lighting Maintenance Services. • Staff requests authority to utilize Creative for up to $100,000 for additional work should they submit a qualified bid and/or lowest bid. FISCAL IMPACT The $100,000 would be charged in increments, as needed, to the appropriate budgeted account(s) should Creative be awarded any other bid in FY 2023/24. BACKGROUND/ANALYSIS Creative provides quality work and is contracted with the City for lighting maintenance services. The L&L lighting maintenance contract allows for additional work, such as light fixture replacement, and electrical repairs on request, however, the dollar amount for additional work is dependent on the scope of work identified rather than a specific amount incorporated in the contract. Creative may also submit bids for project and/or additional work which is included in 65 the FY 2023/24 budget, such as vandalism repair, and/or electrical repairs and upgrades in Citywide parks and buildings which is not included in their contract. Staff requests authorization to utilize Creative for an additional $100,000 in FY 2023/24 for work over the contract price, should they be the qualified and/or lowest bidder. Each project would be subject to the City's current purchasing policy. Creative could also perform emergency repairs, and/or a variety of other electrical work and comply with prevailing wage requirements. kLTERNATIVES Staff could request approval from Council for any future work awarded to Creative on an as -needed basis. However, this approach would delay work schedules. Prepared by: Dianne Hansen, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer 66 CONSENT CALENDAR ITEM NO. 12 City of La Quinta CITY COUNCIL MEE I ING: July 18, 2023 STAFF REPORT AGENDA TITLF AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE PWLC II, INC. FOR ADDITIONAL SPENDING AUTHORITY UP TO $150,000 FOR ADDITIONAL WORK IN FISCAL YEAR 2023/24, AS A SINGLE SOURCE FOR MEDIAN LANDSCAPE RESTORATION WITHIN THE LIGHTING & LANDSCAPE ASSESSMENT DISTRICT 89-1 WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER RECOMMENDATION Authorize the Public Works Department to utilize PWLC II, Inc. for additional spending authority up to $150,000 for additional work during fiscal year 2023/24, as a single source for median landscape restoration within the Lighting & Landscape Assessment District 89-1 when they are the qualified and/or lowest bidder. EXEGU I ivn JUMMAKY • Per the City's current purchasing policy, amounts paid to vendors/contractors over $50,000 per fiscal year (FY) must be approved by Council. • On June 6, 2023, Council approved a one-year contract extension with PWLC II, Inc. (PWLC) for Project No 2018-30 Lighting & Landscape Assessment District 89-1 (L&L) Landscape Maintenance Services. • The current contract allows the contractor to be paid for additional work. Staff requests authority to utilize PWLC for additional work, and as a single source for landscape renovations within L&L areas. • Staff requests authority to utilize PWLC for up to $150,000 for additional work. FISCAL IMPACT The $150,000 would be charged in increments, as needed, to the appropriate budgeted account(s) for landscape renovation within the L&L areas, should PWLC be awarded any other bid in FY 2023/24. BACKG ROu N D/ANALYSIS PWLC provides quality work and is contracted with the City for L&L landscape maintenance services. 67 The landscape contract allows for additional work on request, such as plant replacement, tree removal, irrigation repairs, and emergency callouts. However, the dollar amount for additional work is not specified. To ensure consistency of landscape renovations, staff requests authorization to utilize PWLC as a single source for landscape renovations within the L&L. PWLC may also submit proposals for other City projects such as Capital Improvement Projects, or weed abatement, which is included in the FY 2023/24 budget but is not included in their contract. Staff requests authorization to utilize PWLC for an additional $150,000 of work over the contract price for median restoration and/or for proposals submitted for work should they be the qualified and/or lowest bidder. Each project would be subject to the City's current purchasing policy. PWLC is able to perform additional work for weed abatement, irrigation installation and/or repair, turf renovation, and landscape restoration for any City project, and comply with prevailing wage requirements. ALTERNATIVES Staff could request approval from Council for any future work awarded to PWLC on a per project basis. However, this approach would delay project completion schedules. Prepared by: Dianne Hansen, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer 68 City of La Quinta CITY COUNCIL MEE I ING: July 18, 2023 STAFF REPORT CONSENT CALENDAR ITEM NO. 13 AGENDA TITLE: AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE VINTAGE ASSOCIATES, INC FOR ADDITIONAL SPENDING AUTHORITY UP TO $150,000 FOR ADDITIONAL WORK IN FISCAL YEAR 2023/24, AS A SINGLE SOURCE FOR LANDSCAPE RESTORATION WITHIN CITYWIDE PARKS WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER RECOMMENDATION Authorize the Public Works Department to utilize Vintage Associates, Inc., for additional spending authority up to $150,000 for additional work in fiscal year 2023/24, as a single source for landscape restoration within Citywide parks when they are the qualified and/or lowest bidder. EXECUTIVE SUMMARY • Per the City's current purchasing policy, amounts paid to vendors/contractors over $50,000 per fiscal year (FY) must be approved by Council. • On June 6, 2023, Council approved a one-year contract extension with Vintage Associates, Inc. (Vintage) for Project No 2018-32 Parks Landscape Maintenance Services. • The current contract allows the contractor to be paid for additional work. Staff requests authority to utilize Vintage for additional work, and as a single source for landscape renovations within Citywide parks. • Staff requests authority to utilize Vintage for up to $150,000 for additional work. FISCAL IMPACT The cost for additional work would be charged in increments up to $150,000, as needed, to the appropriate budgeted account(s) should Vintage be awarded any other bid in FY 2023/24. BACKGROUND/ANALYSIS Vintage provides quality work and is contracted with the City for Citywide Park Landscape Maintenance. 69 The contract allows for additional work, such as landscape restoration, top dressing on sports fields, plant replacement on request, and irrigation repairs, however, the dollar amount for additional work is not specified or incorporated in the contract. To ensure consistency of landscape renovations, staff requests authorization to utilize Vintage as a single source for landscape renovations within Citywide parks. Vintage may also submit bids for other City projects such as Capitol Improvement Projects, or weed abatement, which is included in the FY 2023/24 budget but is not included in their contract. Staff requests authorization to utilize Vintage for an additional $150,000 for work over the contract price for landscape restoration in parks and/or for proposals submitted for work should they be the qualified and/or lowest bidder. Each project would be subject to the City's current purchasing policy. Vintage is able to perform additional work such as irrigation, turf, landscape restoration, and weed abatements, and comply with prevailing wage requirements. ALTERNATIVES Staff could request approval from Council for any extra future work awarded to Vintage on a per project basis. However, this approach will delay work schedules. Prepared by: Dianne Hansen, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer 70 CONSENT CALENDAR ITEM NO. 14 City of La Quinta CITY COUNCIL MEETING: July 18, 2023 STAFF REPORT AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH SHADE STRUCTURES, INC. DBA USA SHADE & FABRIC STRUCTURES, INC. THROUGH SOURCEWELL COOPERATIVE PURCHASING FOR INSTALLATION OF SHADE STRUCTURES AT ADAMS PARK PROJECT NO. 2023-11, EISENHOWER PARK PROJECT NO. 2023-12, VELASCO PARK PROJECT NO. 2023-14 AND SEASONS DOG PARK PROJECT NO. 2023-13 RECOMMENDATION Approve an Agreement for Contract Services for the installation of shade structures for Adams Park Project No. 2023-11, Eisenhower Park Project No. 2023-12, Velasco Park Project No. 2023-14, and Seasons Dog Park Project No. 2023-13, with Shade Structures, Inc. dba USA Shade & Fabric Structures, Inc. through Sourcewell Cooperative Purchasing; and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY • Residents have identified shade as top priority to provide protection from the sun. Adams, Eisenhower, Velasco and Seasons Dog Park are in need of shade structures. • The City utilizes Sourcewell Cooperative Purchasing (Sourcewell) for procurement of goods and services. • Shade Structures, Inc. dba USA Shade & Fabric Structures, Inc. (USA Shade) submitted quotes for the installation of shade structures at Adams, Eisenhower, Velasco and Seasons Dog Park. 7ISCAL IMPAC Funds for the installation of shade structures are currently budgeted in the fiscal year (FY) 2023/24 Capital Expenses, Parks account 503-0000-71060. LOCATION COST Adams Park $ 261,330 Eisenhower Park $ 153,331 Velasco Park $ 153,331 Seasons Dog Park $ 36,685 Contingency Amount 10% $ 60,468 TOTAL: $ 665,145 71 BACKGROUND/ANALYSIS Residents have identified shade as a priority in City parks. Staff has identified playgrounds that need shade structures to provide adequate shade. Amenities at Adams Park include a walking path, a volleyball court, picnic tables, tennis and an open space turf area. There are also two playgrounds, with small shade structures that do not provide adequate shade over the play equipment. Two new shade structures would provide shade coverage over the play areas (Attachment 1). Eisenhower Park (Attachment 2) and Velasco Park (Attachment 3) are small neighborhood parks that have a playground, swings, and sand diggers. Currently there are no shade structures at these parks; a shade structure at each park is recommended. Seasons Dog Park includes four seating areas for park users, with two of the seating areas having shade structures over them. Installation of two new shade structures would provide additional relief from the sun (Attachment 4). The City utilizes Sourcewell to streamline the procurement process. Quotes from USA Shade were received through Sourcewell, which complies with the City's purchasing policy. Based on USA Shade's qualifications, staff recommends approval of the Agreement for Contract Services (Attachment 5). USA Shade submitted quotes for the installation of shade structures at Adams, Eisenhower, Velasco and Seasons Dog Park. The cost to add the six structures including a 10% contingency would be $665,145. ALTERNATIVES Council may choose to deny this request. Prepared by: Approved by: Dianne Hansen, Management Analyst Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Adams Park Rendering 2. Eisenhower Park Rendering 3. Velasco Park Rendering 4. Seasons Dog Park Rendering 5. Agreement for Contract Services 72 ADAMS PARK STRUCTURES OVER TWO PLAYGROUNDS ATTACHMENT 1 73 ATTACHMENT 2 EISENHOWER PARK STRUCTURE OVER THE PLAYGROUND 74 ATTACHMENT 3 VELASCO PARK STRUCTURE OVER THE PLAYGROUND 75 ATTACHMENT 4 SEASONS PARK OVER TWO SEATING AREAS 76 ATTACHMENT 5 AGREEMENT FOR CONTRACT SERVICES THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Shade Structures, Inc. dba USA SHADE & Fabric Structures, Inc. ("Contracting Party"). The parties hereto agree as follows: 1. SERVICES OF CONTRACTING PARTY. 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to Project No. 2023-11 Adams Park Shade Structures; Project No 2023-12 Eisenhower Park Shade Structures; Project No 2023-13 Seasons Park Shade Structures; and Project No 2023-14 Velasco Park Structures as specified in the "Scope of Services" attached hereto as "Exhibit A" and incorporated herein by this reference (the "Services"). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase "industry standards" shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances. 1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction. 1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws. 1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain such licenses, permits (permit fees waived), and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement. Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors' compliance with this Section. 77 1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party's risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof). 1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party's work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City's own negligence. The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party. 1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services ("Additional Services") only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer's, or assigned designee's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee. -2- 78 Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement. 1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in "Exhibit D" (the "Special Requirements"), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2. COMPENSATION. 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with "Exhibit B" (the "Schedule of Compensation") in a total amount of Six -Hundred and Four Thousand, Six -Hundred and Seventy -Seven Dollars ($604,677). (the "Contract Sum"), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party's rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement. 2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any -3- 79 greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement. 3. PERFORMANCE SCHEDULE. 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the mutually agreed upon Schedule of Performance, as set forth in Section 3.2 and "Exhibit C", it is understood that the City will suffer damage. 3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in "Exhibit C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer or assigned designee. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer's judgment such delay is justified, and the Contract Officer's determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on or around August 1, 2023, and terminate on completion and acceptance of installation on or around April 30, 2024. 4. COORDINATION OF WORK. 4.1 Representative of Contracting Party. The following principals of Contracting Party ("Principals") are hereby designated as being the principals and representatives of -4- 80 Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith: Name: David Schneider Tel No. 214-601-1518 E-mail: dsshneider@usa-shade.com Name: Ashley Donde Tel No. 714-427-6981 Email: adonde@usa-shade.com It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City. 4.2 Contract Officer. The "Contract Officer", otherwise known as Dianne Hansen, Maintenance & Operation Superintendent or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party's responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City's express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City. -5- 81 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision, or control of Contracting Party's employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System ("PERS") as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers' compensation laws regarding Contracting Party and Contracting Party's employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party's failure to promptly pay to City any reimbursement or indemnification arising under this Section. 4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herei. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the -6- 82 Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City. 5. INSURANCE. 5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in "Exhibit E" (the "Insurance Requirements") which is incorporated herein by this reference and expressly made a part hereof. 5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency's Risk Manager prior to commencement of performance. 6. INDEMNIFICATION. 6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in "Exhibit F" ("Indemnification") which is incorporated herein by this reference and expressly made a part hereof. 7. RECORDS AND REPORTS. 7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party's performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed. 7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the "Books and Records"), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with -7- 83 generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party's business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party's successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement. 7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the "Documents and Materials") shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City's sole risk and without liability to Contracting Party, and Contracting Party's guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom. 7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change. The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect. 7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all -8- 84 copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement. Contracting Party's covenant under this section shall survive the termination or expiration of this Agreement. 8. ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service -9- 85 of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default. 8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contracting Party requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule -10- 86 of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement. 8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City -owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City. 8.9 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys' fees; provided, however, that the attorneys' fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation. Attorneys' fees shall include attorneys' fees on any appeal, and in addition a party entitled to attorneys' fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose. 9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party's performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. -11- 87 No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry. 10. MISCELLANEOUS PROVISIONS. 10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. To City: CITY OF LA QUINTA Attention: Dianne Hansen Management Analyst, Parks/Landscape 78495 Calle Tampico La Quinta, California 92253 To Contracting Party: USA SHADE and Fabric Structures. Inc. Attention: Ashley Donde Senior Regional Manager 1085 N. Main Street, Suite C Oran, CA 92867 10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. -12- 88 10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. 10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement. 10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties. 10.9 No Third -Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third -party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. 10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] -13- 89 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, a California Municipal Corporation CONTRACTING PARTY: By: Name: David Schneider JON McMILLEN, City Manager City of La Quinta, California Title: Vice President Dated: ATTEST: By: Name: Virginia Marquez Title: Assistant Secretary MONIKA RADEVA, City Clerk La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California -14- 90 Exhibit A Scope of Services 1. Services to be Provided: Installation of shade structures at Adams Park located at the corner of Adams and La Palma; Eisenhower park located at Eisenhower and Colima; Velasco Park located at Velasco and Temecula, and Seasons park located on Cloud View Way. Adams park structures over two playgrounds. PRICINGTOTALS: Unit Toth I Included Accessories/Miscellaneous Included Shipping/Handling *subject to market fluctuation SUBTOTAL Sales Tax (8.75%) 8,500.00 Included Engineering Included Installation TOTAL PRICE Included 261, 329.77 PAYMENT TERMS: (1) Upon execution of the Agreement (Deposit) (2) Upon delivery of Unit(s) (3) Upon completion of assembly/installation (4) Other (specify): NOTES: Contract Progress Billing Pricing based on Sourcewell Contract # 010521-LTS Exhibit A Page 1 of 11 Last revised summer 20671 Eisenhower park structure over the playground. PJI7NG1OTALi_ Unit Teta Included 5 roe m o rie sAl isce I l a n eau n Shipping/Handling -¢ubiect to rrark.etf9uctuation 51W1OTAL Saresi.2K (1175%: Included 3,637All Included ErrGirbeering Included hstalla:iar TOTAL 1711E Included 153,33163 PAYMENT TERMS: ,:11 Upon menrtian of the,4Greernent (deposit! { c !mac 1:21 Upon del ivory of Unit(g) (31 Upon completion oFassernblyfinstallatioa :G1 aherisprofYk P-c;r3;: ;i lirg NIOWA, Pricing based on sourcewell Contract # 010521-LT5 Exhibit A Page 2 of 11 92 Velasco park structure over the playground. PRICJNGTOTALLS: Unit Total Accessories/Miscellaneous Shi ppirg}liandling ' mb'ect to market fluctuation SINTQTii 5:IesTax Included Included $ 3,637A8 Included Ergireer'ig Included Insta la:ian TOTAL PRICE Included $ 153r3310.3 PAYMENT TERMS_ (1)Upon eacecution of the Gre.emerrt (Deposit} (Z} Upon delivery of IJnit(s) (3) Upon completion of assembly/installation !al otherispeciFpl= Contract Progress Billing Pricing biased on Sourcewell contract #010521-LT5 Exhibit A Page 3 of 11 93 Seasons Park over two seating areas. PRICJNGToTALS: Unit Total Included Aczess.+. eVIdisallanecus Included Shi ppirgfliandlin6 • treRtamarkatfiuctuatian SUBTOTAL Sales T.21C (1.75%) Included Engineering Included Installation TOTAL PRICE Included 36,685.13 PAYMENT TERMS: (1] Upo-n xcu ri o-f the Agreemerrt (Deposit' i { i itrac (2j Upon del irnery of IJnit(sJ pi Upuncompletion ofassemblyfnstallatian (d} OohQl I I: P { gre:: Si Iu-g NOTES: Pricing based on Souroewelr C.0 it•a{: a *105=_-_TS Exhibit A Page 4 of 11 94 Construction Assumptions ij The designated area for our structures will be accessible by drive -up fo r unloading of our trucks and equipment, including personnel man -lifts, forklifts, etc_ Shoulda crane be required and direct access not available, additional costs for such will be submitted by a Change Order. 21 Our pricing is based on the ability to perform all of our work with dear, sequential, and continuous access without interruption during normal daytime working hours. We have assumed one mobilization for the installation of foundations, steel and fabric". additionaI mobilizations are required. there will bean additional charge_ We will require exclusive access to the area for our work during the construction process_ 3) Our pricing does not include daily site delays accessing the work areas. USA SHADE will submit a Change Order for any delays caused by othertrades which interfere or cause OE to stop working_ 4) We will require site sanity ry facil ities and refuse containers by others within 206 feet of our work. Sj USA 5H&DE wi I leave its work and materials in a clean condition at the conclusion of our work. 511 Barricades and public security requirements are not included. 7) unless specifically ind tided in this proposal, this agreement does not include, and Company will not provide, services, labor, or materials for any of the following work: (a) removal and disposal of any materials containing asbestos or any hazardous materials as defined by the EPA;;b) moving Owner's property around the installation site; (c'.repair or replacement of any Purchaser or Owner -supplied materials; or (d) repair of damage to existing surfaces and landscaping that may occur where construction equipment and vehicles are being used in the normal course of construction. sj Pricing for foundation design is based on drilled pier footings. In the event the geoteciniml report remixes an alternate €orrfgrration, any additional costs incurred will be submitted to the client by a Change order. 9'. Digging of our foundations will not be constrained by any existing concrete or utilities. USA SHADE will not be responsible for moving or repairing any underground utility lines such as electrical, telephone, gas, water, or sprinkler lines that may be encountered during istallation. 101 Any additional cosis incurred as a result of hard rock conditions requiring extra equipment, includiigdrill rs, utility removal or repair, resulting in delay, will remit in additional charges unless they are detailed on as -built site drawings provided to USA SHADE or marked on the ground and communicated to USA SHADE in writing prior to installation_ 11) Scheduling of work will be on a mutually agreed schedule based on USA SHADES current lead times with engineering. suppliers, nuanufarturin1 GENERAL TERMS & CONDITIONS AND WARRANTY 1) Proposal: The above proposal is valid fo r 15 days from the date first set forth above. After 15 days, we reserve the right to increase prices due to the rise in cost of raw materials, fuel, or other cost increases_ when applicable, USA SHADE & Fabric Structures reserves the right to implement a Surcharge for significant increases in raw materials, including, but not limited to; fuel, steel, and concrete. Due to the duration of time between proposals, contracts, and final installation, USA SHADE & Fabric Structures reserves the right to implement this surcharge, when applicable_ 2) Purchase: By executing this proposal, or submitting a purchase order pursuant to this proposal (which shall incorporate the terms of this agreement specifically by reference'. which ie accepted by USA SHADE & Fabric Structures (the 'Company"), die purchaser identified above ("you' or the 'Purchaser') agrees to purchase Shade Structures brand shade structures ("Structures") and the services to be provided by the Company, as detailed in the "Structure Pricing" and "General Scope of Work' section's of this agreement, above, or in the relevant purchase order accepted by the Company, for use by Purchaser or for installation by Company or Purdnaser on behalf of a third -party who will be the ultimate owner of the Structures (the ultimate owner of a Structure, whether Purdwser Of a third -party, being the "Owner"'.. 3) Short Ship claims_ Purchaser has 15 days from receipt of the structures bafile a shortship report in writing to its sales representative. Company will not horror claims made after this time. 4) Standard Exclusions: Unless specifically included under the "General Scope of Wore section above, this agreement does not include, and Company will not provide, services, labor, or materials for any of the following work: la) removal and disposal of any materials containing asbestos or any hazardous materials as defined by the EPA; (b'. moving Owner's property around the installation site., (c) repair or replacement of any Purchaser or owner -supplied materials; Id) repair of concealed underground utilities not located on prints supplied to Company by Owner during the bidding process, or physically staked out by Owner, and which are damaged diming construction during normal course of construction. Exhibit A Page 5 of 11 95 5) Bonding Guidelines: If Purchaser will use or provide the Structures arid Senvi€esfor an Owner other than Purchaser includinrg, without limitation, as a subcontractor of Purchaser), Purchaser will ind ude the following statement in Purchaser's contract with Owner: The manufacturer's warranty for the Shade Structures brand shade structures is a separate document between USA SHADE & Fabric Structures and the ultimate owner of the Shade Structures brand shade structures, which will be provided bo the ultimate owner at the time of completion of the installation and other services to he provided by USA SHADE & Fabric Structures. Due to surety requirements, any performance and{or payment bond will cover only the first year of the USA SHADE & Fabric Structures warranty-" 6) Insurance Requirements: Company is not required to provide any insurance coverage in excess of Company's standard insurance. A copy of the Company's standard insurance is available for your review prior to acceptance of the Company's proposal. 7) Payment:Terms of payment are defined in the 'Pricing Details" section and are specific to this contract_ For purposes of this agreement, "Completion" is defined as being the point at which the Structure is suitable for its intended use, the issue of occupancy consent, or a final building department approval is issued, whichever occurs first. Progress billing and payment will be required- All payment must be made to Shade Structures, Inc., P.O. Box 734158, Dallas, Tx 75373-4158. Company may use all remedies available to it under current laws including, but not limited to,filing of liens against the property and using a collection agency or the tourtst° secure thecol lection of the outstanding debt. 8) Lien Releases: Upon request try Owner, Cornpanywill issue appropriate partial lien releases as corresponding payments are received from Pnrdiaser, but prior to receiving final payment from Purchaser or Owner. tom pa my will provide a full release of liens upon receipt of final payment. In accordance with state laws, Company reseriesthe right to place a lien on the property if final payment has not been received 10 days prior to the filing deadline for liens. 9) Ste Plan Approval, Permit/s, Permit Fees. Plans, Eriginneerine Drawings, and Surveying.: Site plan approval, permits, permit fees, plans, engMeering drawings, and surveying are spedfically excluded from this agreement and the Services unless specified under the "General Scope of work". The Company does riot in anyway warrant or representthata permit or site plan approval for construction will be obtained. Sealed engineered drawings that are required but not included in the "General Scope of work" will result in an additional cost to Purchaser. 10)Manufacturine & Delivery_ Manufacturing lead-time from Company's receipt of the "Notice To Proceed" is approximately 6to 8 weeks for standard stnrcdres, and 8 to La weeks for custom structures. Delivery is approximately 1 week thereafter. Delivery of structures may he prior to or at start of assembly. Please note that these timelines do riot include approval or permitting tirneframes. 11) Retuned Product. Deposits;, and/or Cancelled Order: within the first 45 days after shipment from our facility, all returned prndrict)s) and amcelled orders are subject to a 5D%reetockiigfee. No returns are available following this 45 day period. All deposits are non-refundable- All expenses incurred [engineering, site surreys, shipping, handing, etc) are the responsibility of the Purchaser, up to notice of €anncellation. 12) Concealed Conditions: "Concealed conditions" include, without limitation, water, gas, sprinkler, ele€trica I and sewage lines, post tension cables, and steel rebar. This agreement is based solely on observations the Company was able to make either by visual hrspection or by drawings and/or plans submitted by owner at the time this agreement was bid- If additional Concealed Conditions are discovered once work has commenced, which were not visible at the time this proposal was bid, Company will stop work and indicate these unforeseen Concealed Conditions to Purchaser or Owner so that Purchaser and Company can execute a Change Order for any additional work. In any event, any damage caused by or to unforeseen Concealed Conditions is the sole responsibility of the Purchaser and Company shall not be held liable for any such damage. Soi conditions are assu med to be soil that does not contain any water, hard rock (such as limestone, caliche, etc.), rocks larger than A inches in diameter, or any other condition that will require additional labor, equipment and/or materials not specified by the Purchaser or owner in the bidding process. Any condition requiring additional labor, equipment, ani for materials to complete the drilling orconcrete operations will require a Change order before Company will complete die process_ Price quotes are based on a drilled pier footing- Any variation will incur additional charges i.e. spread footings, concrete mat, sand, water, landfill, etc). Costs for footing and installation do not include any allowance for extending below frost lines !the additional costs for which vary by geographical region. Exhibit A Page 6 of 11 96 131 Chances in the Work Duriigthe course of this project, Purchaser may order changes in the work I both additions and deletionrsf. Additionally, an approving agency may requre changes in the work from the original design or engineering quoted and provided by the Company (both additions and deletions.) The cost of these changes will be determined by the Company, and a Change Order form must be completed and signed by both the Pu chaser and the Company, which will detail the "General scope of the Change order". Should any Change Order be essential to the completion of the project, and the Purchaser refuses to authorize such Change order, then Company will be deemed to have performed its part of the project, and the project and services will be terminated. Upon such termination, Co mpa Iryr will submit a final billing to Purchaser for payment, less a labor allowance for work not performed but including additional diarges incurred due tuthe stoppage_ No credit will be al lowed for materials sold and supplied, which will remain the property of the Purchaser. 15) Statement of Limited Warranty: • The structural integrity of all supplied steel is warranted for ten years. • If assembly is provided by the Compa ny, workmanship of the structure is covered for one year, including labor for the removal of any failed part, disassembly cif necessary), cost of shipping, and reassembly. • All steel surface finishes a re warranted for one year. • 5hadesure'', Colourshadee FR. e}itrerne 32•r Commercial 5"'r SaFRshade'', and hlonotec 37fl' fabrics all carry a ten year limited manufacturer's warranty against failure from significant fading, deterioration, breakdown, outdoor heat, cold, or discoloration_ Should the fabric need to be replaced under the warranty, the Company will manufactrre and ship a new replacement fabric at no charge forthefirst six years, thereafter pro -rated at 21-.146 per year over the remaining four years. The following are exceptions to the preceding warrantyterms: o Shedesure"' fabrics in Red, Yellow, Atomic Orange, Electric Purple, Zesty Lime, Cinnamon, Olive, and Mulberry airry a free year pro -rated o Fa brit tops attached to Coolbrella'" stnJ€trrres carry a three year warm My; o Individual fabric tops measuring greater than 41Y in length are covered by a non -prorated five year warranty., o Precontraint 5O2"' waterproof membrane is subject to an eight year pro -rated warranty_ • Sewing thread is warranted for ten years_ General Limited Warranty Terms and Conditions • These limited warranties are effective from the date of sale, or, if assembly is provided by the Company, upon receipt by Company from Prrchaser of a completed and signed "Customer Clie klistand Sign -off' form. • In its sole discretion, the Company will repair and or/replace defective structures, products or workmanship, or refund that portion of the price related to the defective product, labor, or service rendered_ • The Company reserves the right, in cases where certain fabric colors have been discontinued, to offer the Purchaser or Owner a choice of available a fernative colors to replace the warranted fabric. The Company does not guarantee that any particular color will be available for any period of time, and reserves the right to discontinue any color for any reason, without recourse by the Purchaser or owner of the discontinued fabric color. • 5hauldtlie Purchaser or Owner sell the structures to another panty, the warranty cannot be transferred to the new owner withouta complete and thorough on -site inspection performed by a Company representative_ P lease contact the Company at wawa my@ usa-slade.com fo r more details_ • All warranty claims covering Company supplied structures, product;, and services must be submitted by Purchaser or Owner in writing tothe Compariy within thrty days from the date of discovery of the alleged defect and must include a detailed description and applicable photographs of the alleged defect or problem_ Warranty claims should be submitted by email to warranty@usa-shade.com. • Purchaser or Owner agrees that venue for any court action to enforce these limited warranlies shall be in the Riverside County in the State of California • These limited warranties are void if: o the supplied structures, products, services and/or labor are not paid for mfulli. o the structures a re not assembled in strict compliance with USA 511ADE specifications; o any changes, modifications, additions, or attachments are made to the structures in anyway, without prior written approval from the Company. Spedfimlly, no signs, objects, fans, light fixturtn, etc. may be hug fro mthe structures, unless specif¢ally engineered by the Company. • These limited warranties do not cover defects and/or damages caused by: o normal wear a rd tear; o misuse, willful or intentional damage, vandalism, contact with chemicals, cuts and Acts of God 0.e_tomado, hurricane, micro/macros burst, earthquake, wildfires, etc); o ice, snow or wind loads in excess of the designed load parameters engineered for the supplied structures; o use, maintenance, neglect, repair, and/or service inconsistent with the Company's written aloe and maintenance instructions, provided with the order_ • The limited warranties explicitly exclude: o workmanship related to assembly not provided by the Company or its agents; o fabric curtains, valances, and fiat vertical panels; o fabric tops iistalled on structures that were not engneered and originally supplied by the Company. Exhibit A Page 7 of 11 97 • THE COMPANY SHALL NOT BE LIABLE FOR ANY INC DENTAL, CONSEQUENTIAL, SPECIAL, LIQUIDATED, EXEMPLARY, OR PUNITIVE DAhl.A.GB, OR ANY LOSS OF REVENUE, PROFIT, USE OR GOODWILL, WHETHER BASED UPON CONTRACT, TORT (INCLUDING NEGLIGENCE), OR ANY OTHER LEGAL THEORY, ARISING OUT OF A BREACH OF THIS WARRANTY OR IN CDNNECTION WITH THE SALE, INSTALLATION, MAINTENANCE, USE. OPERATION OR REPAIR OF ANY PRODUCT OR SERVICE. IN NO EVENT WILL THE COMPANY' HE LIABLE FOR ANY AMOUNT GREATER THAN THE PURCHASE PRICE FOR ANY PRODUCT OR SERVICE PROVIDED BY THE COMPANY'. • THE FOREGOING LIMITED WARRANTY 15 THE SOLE AND EXCLUSIVE WARRANTY FOR THE COMPANY'S PRODUCTS AND SERVICES, AND IS IN LIEU OF ALL OTHER WARRAN11E5, EXPRESS OR IMPLIED, IN LAW OR IN FACT. SELLER SPECIFICALLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, WITHOUT UMITATIDN, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE OR PURPOSE, AND ANY IMPLIED WARRANTIES ARISING OUT OF COURSE OF DEALING OR PER FORMANCE OR TRADE USAGE. PURCHASER, BY ACCEPTANCE AND USE OF THIS LIMITED WARRANTY, WANES ANY RIGHTS IT WOULD OTHERWISE HAVE TO CLAIM OR ASSERT THAT THIS LIMITED WARRANTY FAILS OF ITS ESSENTIAL PURPOSE. Calourshade .and eXtreme 32'• are registered trademarks of Mukikn it Pty. Ltd. Commercial 95'• and SaFRshade'• are registered trademarks df Gale Padfic USA Inc. Manatee 370" is a registered trademark of PRO -KNIT I ndustries Pty. Ltd. Predorrtraint 502". is a registered trademark of Serge Ferrari North Ame•i, . Inc. 16) Assembly/Installatian: • Company will notify Purchaser of the scheduled assembhi date. Owner agrees to have an owner representative meet the assembly crew at the job site on the schedued assembly date to verify the exact location where the structures) is to be placed. • Labor for the removal, assembly, and/or freight charges will only be covered by Company in instances where the structures supplied and installed by Company are determined by the Company to be defective. In all cases where structures are not installed by Company, all labor for the removal, assembly, a rtdlor freight of the strucdres will be the Pirchaser's recponsibil ityr. • Installation prices are based on a single mobilization charge. If additional mobilizations are required, there will be additional charges. • If the requested services require Company access to Owner's premises, Company will be provided access to the owner's premises free and clear of debris, automobiles, or other interference Monday w Friday during the hours of 8:0Oam to 6:00pm, and Company will have access to water and electrical facilities during installation. Additional charges will apply if utilities are not easily accessible. Where applicable, all vehides will be moved prior to Computes crew beginning any installation. • Company will not he responsible for moving or repaiing any underground utility lines such as electrical, telephone, gas, water, or sprinkler lines that may be encountered during installation. • Any additional costs incurred as a result of hard rods conditions requiring extra equipment, utility removal or repair resulting in delay will resuit in additional charges unless they are detailed on as -built site drawings provided to Company or marked on the ground and communicated to Company in writing prior to fabrication and installation. 17) JnstaI latianIAssembIa an -site. Where i nstallatio nlassembly is part of the services, Purchaser must provide the Company with a detailed drawing prepared by or for the Owner showing exactly where the structures are to be assembled as well as detailing any obstacles or other impediments that may cause the assembly process to be more difficult_ Any forture[s), e.g., playground, pools, etc., that the struchres are to be assembled over must also he detailed, along with their peak heights Of applimble). 18) Site/Use Review by Purchaser: Company relies on the Purchaser to determine that the structures ordered are appropriate and safe for the owner's installation site and}or intended usa Company is not responsible for damages or injuries resulting from collisions by moving objects or persons with the structure post(s). Company can recommend, or supply at additional cost, padding for posts from a third party manufacturer. 19) Preparatory Work: Where instal latiorilassembly is part of the services and in the event that the foundation or job site is not suitable or ready for assembly to begin on the scheduled day, a Delay of Order notification must be sent to Company at least 4 working days prior, in order to allow Company to reschedule the project_ In the event that Company is not notified and incurs an expense in attempting to execute the assembly, a re -mobilization charge may be charged to Purchaser before Company will reschedule the assembly. 20) Delegation: Subcontractors The services and the manufacturing and assembly of the structures may be performed by subcontractors under appropriate agreements with the Company. 21) Force Ma jeure: Impracticability: The Company shall not be charged with any loss or damage for failure or delay in delivering or assembling of the structures when sudi Failure or delay is due to any cause beyond the control of the Company, due to compl lance with govemmerrtal regulations or orders, or due to env Acts of God, strikes, lockouts, slowdowns, wars, or shortages in transportation. materials or labor. 22) Dispute Resolution: Any controversy or claim arising out of or related to this agreement must be settled by binding arbitration administered in Riverside County, California by a singe arbitrator selected by the parties or by the American Arbitration Association, and conducted in accordance with the construction industry arbitration riles. Judgment upon the award may be entered in any court having jurisdiction thereof. 23) Errtrre Agree rnent; No Reliance: This agreement represents and contains the entire agreement between the parties. Prior discussion or verbal representations by the parties that are not contained in this agreement are not part of this agreement_ Purchaser hereby acknowledges that it has not received or relied upon arry statemerrts or representations by Company or its agents which are not expressly stipulated herein, including without limitation any statements as to the structures, warranties, or services provided hereunder. 24) No Third -Party Beneficiaries This agreement creates no thi d-perty rights or obligations between Company and any other person, including any Owner who is not also a Purchaser. It is understood and agreed that the parties do not intend that any third party should be a beneficiary of this agreement. 25) Governing Law: The agreement will be construeda rid enforced in accordance with the laws of the State of California. 26) pssignmer Purchaser may not assign this agreement, by operation of law or otherwise, without the prior written consent of Company. The agreement shall be binding upon and insure to the benefit of the Company a nd the Purchaser, and their successors and permitted assigns. Exhibit A Page 8 of 11 98 ADDENDUM TO AGREEMENT Re: Scope of Services If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply: 1. Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the "Prevailing Wage Laws"), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on "Public works" and "Maintenance" projects. If the Services are being performed as part of an applicable "Public works" or "Maintenance" project, as defined by the Prevailing Wage Laws, and if construction work over twenty- five thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a "Public works" project unless registered with the California Department of Industrial Relations ("DIR") at the time the contract is awarded. If the Services are being performed as part of an applicable "Public works" or "Maintenance" project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party's or any of its subcontractor's DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party's principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY-FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, Exhibit A Page 9 of 11 99 its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all "Public works" (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Contracting Party shall require the same of all subcontractors. 2. Retention. Payments shall be made in accordance with the provisions of Article 2.0 of the Agreement. In accordance with said Sections, City shall pay Contracting Party a sum based upon ninety-five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the Services under this Agreement during the month covered by said invoice. In the event there are any claims specifically excluded by Contracting Party from the operation of the release, City may retain proceeds (per Public Contract Code § 7107) of up to one hundred fifty percent (150%) of the amount in dispute. City's failure to deduct or withhold shall not affect Contracting Party's obligations under the Agreement. 3. Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk -line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities. 4. Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply: (a) Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. (b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party's cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement. Exhibit A Page 10 of 11 100 (c) in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party's cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties. 5. Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 6. Liquidated Damages. Since the determination of actual damages for any delay in performance of the Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contracting Party shall be liable for and shall pay to City the sum of One Thousand dollars ($1,000.00) as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Contracting Party any accrued liquidated damages. Exhibit A Page 11 of 11 101 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Six -Hundred and Four Thousand, Six - Hundred and Seventy -Seven Dollars ($604,677) ("Contract Sum"). The break down is: LOCATION COST Adams Park $ 261,330 Eisenhower Park $ 153,331 Velasco Park $ 153,331 Seasons Dog Park $ 36,685 TOTAL: $ 604,677 Attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. Exhibit C Page 1 of 2 102 Exhibit C Schedule of Performance Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule, attached hereto and incorporated herein by this reference. Work shall commence on an agreed upon date on or around August 1, 2023, and terminate on completion and acceptance of installation on or around April 30, 2024. -2- 103 Exhibit D Special Requirements Contractor is responsible to pull required City permits (fees will be waived) and schedule required inspections. Contractor is responsible to pay re -inspection fees if incurred should the work not be completed in time for the inspection as called in by the contractor. Shade fabric colors: • Adams park — Blue • Eisenhower park — Green • Velasco park — Green • Seasons park — Green Contractor is responsible to ensure all measurements are accurate. Contractor is responsible for mobilization, storage of materials, and any required pedestrian and/or traffic control. ENGINEERING REQUIREMENTS Building Code CBC 2022 Wind Load 115 mph Snow Load 5 p f Drawing Sime 11 X 17 No. of Sealed Drawings Calculations Required .1'.?3 ACCESS/MISC. ITEM DETAILS Electrical Provisions Hand Hales and Integrated Wiring Ready IHUUDED ❑ EXCLUDED ❑ INCLUSIONS / EXCLUSIONS ENGINEERING REQUIREMENTS Sealed Drawings &Calculations MUDDED ❑ EXCLUDED ❑ INSTALLATION - MISCELLANEOUS Prevailing Wage / Certified Payroll ❑ I] Permit Submittal ❑ 17 Union Wages ❑ p Permit Fee ❑ Ill Fencing ❑ Ill DSA Submittal & Fees ❑ lil water and Electrical I] ❑ Design and Engineering of Structure ❑ lil Landscape Repair I] ❑ Design and Engineering of Foundation ❑ lil Demolition (Existing Structures) ❑ 0 Reactions and Loads for attachment to Walls, Rooftops, or Other ❑ El Payment and Performance Bonds ❑ I] Foundation Location and Elevation Survey l El Special Inspection Fees Exhibit D Page 1 of 1 104 Exhibit E Insurance Requirements E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Non-contributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page if applicable Workers' Compensation (per statutory requirements) Must include the following endorsements: Workers Compensation with Waiver of Subrogation Workers Compensation Declaration of Sole Proprietor if applicable Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party's acts or omissions rising out of or related to Contracting Party's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder. Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party's performance under this Agreement. If Contracting Party or Contracting Party's employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer Exhibit E Page 1 of 5 105 or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Contracting Party shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. If coverage is maintained on a claims -made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract. Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self -insured retention is increased. In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party's or its subcontractors' performance of work under this Agreement. E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party: Exhibit E Page 2 of 5 106 1. Contracting Party agrees to have its insurer endorse the third -party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party's employees, or agents, from waiving the right of subrogation prior to a Toss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City. 9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Exhibit E Page 3 of 5 107 Party, provide the same minimum insurance coverage required of Contracting Party. Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Contracting Party agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Contracting Party's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party's insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. Exhibit E Page 4 of 5 108 16. The provisions of any workers' compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents. 17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Exhibit E Page 5 of 5 109 Exhibit F Indemnification F.1 Indemnity for the Benefit of City. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party's Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party. c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City. Exhibit F Page 1 of 2 110 d. Indemnification Provision for Design Professionals. 1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a "design professional" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party's Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents ("Indemnified Parties") from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. 3. Design Professional Defined. As used in this Section F.1(d), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. Exhibit F Page 2 of 2 111 112 CONSENT CALENDAR ITEM NO. 15 City of La Quinta CITY COUNCIL MEETING: July 18, 2023 STAFF REPORT AGENDA TITLE: APPROPRIATE ADDITIONAL FUNDING IN THE AMOUNT OF $950,000; AND AWARD CONTRACT TO GRANITE CONSTRUCTION COMPANY FOR THE FRED WARING DRIVE PAVEMENT REHABILITATION PROJECT NO. 2022-03, LOCATED FROM WASHINGTON STREET TO ADAMS STREET RECOMMENDATION Appropriate additional funding in the amount of $950,000; award a contract to Granite Construction Company for the Fred Waring Drive Pavement Rehabilitation Project No. 2022-03, located from Washington Street to Adams Street; and authorize the City Manager to execute the contract and approve future change orders within the project budget amount. EXECUTIVE SUMMARY • This project will pulverize and replace the existing pavement on Fred Waring Drive from Washington Street to Adams Street including curb ramp replacement (Attachment 1). • The northbound portion of Washington Street from Avenue 48 to Caleo Bay is recommended as an additive alternate to the project. This project is not currently included in the Capital Improvement Program (CIP). Work will include pulverizing and replacing the existing pavement. • Granite Construction Company of Indio, California submitted the lowest responsible and responsive bid at $2,207,022 (Attachment 2). Additive Alternates 1-3 are recommended for award. The three additive alternates include adjusting Coachella Valley Water District (CVWD) utilities and rehabilitating the pavement on Washington Street from Avenue 48 to Caleo Bay. FISCAL IMPACT The project is in the FY 2022/2023 Capital Improvement Program (CIP) and has Measure A Funding assigned in the amount of $530,000, SB1 Maintenance Funding assigned in the amount of $940,211, and CVWD reimbursement in the amount of $36,210. Staff recommends appropriating an additional $950,000 from the General Fund to repair the pavement on Washington Street and to increase the budget shortfall for Fred Waring Drive. The following is the recommended overall project budget, including the proposed additive alternates.* 113 Total Budget Design/Professional: $ 25,000 Inspection/Testing/Survey: $ 65,000 Construction: $ 2,207,022 Contingency: $ 159,399 Total Budget: $ 2,456,421 Note: CVWD will reimburse the City $36,210 for utility adjustments represented by additive alternates one (1) and two (2). BACKGROUND/ANALYSIS Staff recommends including the northbound portion of Washington Street from Avenue 48 to Caleo Bay as an additive alternate since this section of road is deteriorating quickly, is receiving many complaints, and has ongoing pothole maintenance issues. The bid received for this portion of work is $208,337. On June 14, 2023 staff solicited construction bids from qualified contractors. The City received three (3) bids on July 6, 2023. Granite Construction Company of Indio, California submitted the lowest responsible and responsive bid at $2,207,022. Unit costs were evaluated and are considered to be higher due to current market conditions and increased costs for labor and materials. The original budget for Fred Waring Drive included less costly pavement maintenance; however, during the course of design it was determined that the roadway was in worse condition and in need of full rehabilitation. Contingent upon the award of the project on July 18, 2023, the following is the project schedule: Council Considers Project Award Execute Contract and Mobilize Construction (20 Working Days) Accept Improvements ALTERNATIVES July 18, 2023 July 18 to August 4, 2023 August 7 to September 1, 2023 October 2023 Council may elect to not award Washington Street rehabilitation limits from Avenue 48 to Caleo Bay at this time. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Bid Comparison Summary 114 City of Palm Desert Fred Waring Drive Pavement Rehabilitation Bar nuda Dunes La Quinta Blueline Streams City Areas World Street Map *IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. REPORT PRINTED ON...5/4/2023 11:56:05 PM 115 Bid Opening Date: 07/06/2023 Bid Comparison Fred Waring Drive Pavement Rehabilitation City of La Quinta City Project No. 2022-03 Engineer's Estimate - Base Bid Item Item Description Unit Quantity Unit Price Total Cost 1 Mobilization LS 1 $ 50,000.00 $ 50,000.00 2 Traffic Control LS 1 $ 40,000.00 $ 40,000.00 3 Dust Control LS 1 $ 5,000.00 $ 5,000.00 4 Earthwork LS 1 $ 100,000.00 $ 100,000.00 5 Pulverize 12" of Road Section - Three Step Process SF 435,000 $ 0.45 $ 195,750.00 6 Construct 5" Asphalt Concrete Over Pulverized Base SF 435,000 $ 3.25 $ 1,413,750.00 7 Sawcut, Remove, and Dispose of Existing Concrete Curb Ramp, Includes Curb and Gutter (Limits 5' beyond BCR to 5' ECR) SF 620 $ 10.00 $ 6,200.00 8 Construct Concrete Curb Ramp per City of La Quinta Std. No. 250, Case A, including 5' of sidewalk beyond the BCR to ECR EA 1 $ 12,000.00 $ 12,000.00 9 Grade Parkway, Remove, Modify, and Replace Landscape and Irrigation in Kind to Furthest Extent Possible to Join proposed Curb Ramp LS 1 $ 7,000.00 $ 7,000.00 10 Salvage to City Existing Pull box and Furnish and Install new No. 6 Pull Box EA 2 $ 1,100.00 $ 2,200.00 11 Signing & Striping Including All Incidentals LS 1 $ 70,000.00 $ 70,000.00 Sub Total Base Bid: $ 1,901,900.00 BID ADDITIVE ALTERNATIVE NO. 1 Item ' Item Description Unit Quantity Unit Price Total Cost 1 Lower Sewer Manhole per CVWD Standards EA 5 $ 1,100.00 $ 5,500.00 2 Raise Swere Manhole per CVWD Standards EA 5 $ 1,400.00 $ 7,000.00 Sub -Total Additive Alternative No.1 Bid: $ 12,500.00 BID ADDITIVE ALTERNATIVE NO. 2 (Fred Warin Item Item Description Unit Quantity Unit Price Total Cost 1 Lower Water Valve per CVWD Standards EA 17 $ 1,000.00 $ 17,000.00 2 Raise Water Valve per CVWD Standsards EA 17 $ 1,200.00 $ 20,400.00 Sub -Total Additive Alternative No.2 Bid: $ 37,400.00 BID ADDITIVE ALTERNATIVE NO. 3 (Washington Street Rehabilitation Item Item Description Unit Quantity Unit Price Total Cost 1 Mobilization LS 1 $ 1,000.00 $ 1,000.00 2 Traffic Control LS 1 $ 20,000.00 $ 20,000.00 3 Dust Control LS 1 $ 5,000.00 $ 5,000.00 4 2" Grind and Overlay SF 4,950 $ 1.85 $ 9,157.50 5 Earthwork LS 1 $ 1,000.00 $ 1,000.00 6 Pulverize 12" of Road Section - Three Step Process SF 33,720 $ 0.45 $ 15,174.00 7 Construct 5" Asphalt Concrete Over Pulverized Base SF 33,720 $ 3.25 $ 109,590.00 8 Signing and Striping, Including All Incidentals LS 1 $ 15,000.00 $ 15,000.00 Sub -Total Additive Alternative No.3 Bid: $ 175,921.50 Grand Total Base Bid Including Alternate No. 1, No. 2, and No. 3: $ 2,127,721.50 Total Additive Alternates No. 1 , No. 2, and No. 3: $ 225,821.50 Base Bid Only $ 1,901,900.00 Miscalculations and rounding errors Granite Construction Company Unit Price Total Cost $ 15,000.00 $ 15,000.00 $ 45,000.00 $ 45,000.00 $ 5,000.00 $ 5,000.00 $ 420,000.00 $ 420,000.00 $ 0.11 $ 47,850.00 $ 3.10 $ 1,348,500.00 $ 9.00 $ 5,580.00 $ 13,000.00 $ 13,000.00 $ 6,000.00 $ 6,000.00 $ 850.00 $ 1,700.00 $ 54,845.00 $ 54,845.00 $ 1,962,475.00 Unit Price Total Cost $ 680.00 $ 3,400.00 $ 1,700.00 $ 8,500.00 $ 11,900.00 Unit Price Total Cost $ 330.00 $ 5,610.00 $ 1,100.00 $ 18,700.00 $ 24,310.00 Unit Price Total Cost $ 7,788.60 $ 7,788.60 $ 15,000.00 $ 15,000.00 $ 1,000.00 $ 1,000.00 $ 5.00 $ 24,750.00 $ 46,000.00 $ 46,000.00 $ 0.22 $ 7,418.40 $ 3.00 $ 101,160.00 $ 5,220.00 $ 5,220.00 $ 208,337.00 $ 2,207,022.00 $ 244,547.00 $ 1,962,475.00 Matich Corporation Unit Price Total Cost $ 139,661.98 $ 139,661.98 $ 49,541.45 $ 49,541.45 $ 4,035.84 $ 4,035.84 $ 427,571.39 $ 427,571.39 $ 0.25 $ 108,750.00 $ 2.97 $ 1,291,950.00 $ 21.02 $ 13,032.40 $ 26,275.00 $ 26,275.00 $ 2,607.66 $ 2,607.66 $ 344.54 $ 689.08 $ 57,642.09 $ 57,642.09 $ 2,121,756.89 Unit Price Total Cost $ 788.25 $ 3,941.25 $ 788.25 $ 3,941.25 I$ 7,882.50 Unit Price Total Cost $ 683.15 $ 11,613.55 $ 893.35 15,186.95 26,800.50 Unit Price Total Cost $ 42,390.48 $ 42,390.48 $ 17,200.75 $ 17,200.75 $ 4,035.84 $ 4,035.84 $ 2.96 $ 14,652.00 $ 64,656.62 $ 64,656.62 $ 0.33 $ 11,127.60 $ 3.17 $ 106,892.40 $ 5,486.22 $ 5,486.22 I$ 266,441.91 $ 2,422,881.80 $ 301,124.91 $ 2,121,756.89 ATTACHMENT 2 \TP General Engineering Contractor Unit Price Total Cost $ 200,000.00 $ 200,000.00 $ 277,000.00 $ 277,000.00 $ 1,500.00 $ 1,500.00 $ 45,000.00 $ 45,000.00 $ 1.36 $ 591,600.00 $ 2.77 $ 1,204,950.00 $ 11.00 $ 6,820.00 $ 7,500.00 $ 7,500.00 $ 500.00 $ 500.00 $ 750.00 $ 1,500.00 $ 100,000.00 $ 100,000.00 $ 2,436,370.00 Unit Price Total Cost $ 750.00 $ 3,750.00 $ 750.00 $ 3,750.00 $ 7,500.00 Unit Price Total Cost $ 650.00 $ 11,050.00 $ 850.00 $ 14,450.00 $ 25,500.00 Unit Price Total Cost $ 22,000.00 $ 22,000.00 $ 25,000.00 $ 25,000.00 $ 250.00 $ 250.00 $ 2.20 $ 10,890.00 $ 2,500.00 $ 2,500.00 $ 1.95 $ 65,754.00 $ 2.80 $ 94,416.00 $ 20,000.00 $ 20,000.00 $ 240,810.00 $ 2,710,180.00 $ 273,810.00 $ 2,436,370.00 116 CONSENT CALENDAR ITEM NO. 16 City of La Quinta CITY COUNCIL MEETING: July 18, 2023 STAFF REPORT AGENDA rITLE7 ACCEPT CITYWIDE MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2022-08 (COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NO. 4.LQ.47-22) LOCATED AT VARIOUS LOCATIONS ALONG AVENIDA MONTEZUMA RECOMMENDATION Accept the Citywide Miscellaneous Americans with Disabilities Act Improvements Project No. 2022-08 (Community Development Block Grant Project no. 4.LQ.47-22) as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $9,328, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY • The project reconstructed curb ramps, sidewalks, and driveways to bring them to the current code along Avenida Montezuma, replaced additional curb ramps at Avenida Navarro, Avenida Montezuma, and Springtime Way, and a driveway at the City -owned parking lot on Avenida Navarro. • The work is complete and Council acceptance will close the contract and allow final payment. FISCAL IMPACT The following is the financial accounting for Project No. 2022-08: Original Contract Amount $ 175,183 Contract Change Order No. 1 - 2 $ 11,371 Final Contract Amount $ 186,554 Project Budget $ 277,349 Final Contract Amount ($ 186,554) Design & Professional Costs ($ 22,133) Inspection, Survey, Plans, & Other Construction Costs ($ 4,186) Anticipated Funds Remaining* $ 64,476 * All costs to date have been accounted for and no further costs are anticipated. 117 There are adequate funds to close this project; the final retention amount of $9,328 will be paid from account number 401-0000-20600. BACKGROUND/ANALYSIS On May 2, 2023, Council awarded a $175,183 contract to Universal Construction and Engineering. On June 15, 2023, a Notice to Proceed was issued with a 30-working day completion time starting on June 19, 2023, and ending on July 31, 2023. The project was deemed substantially complete on July 6, 2023. No liquidated damages or early completion incentives are recommended. Contract Change Order No. 1 was issued on June 28, 2023, to allow for under sidewalk drain. Contract Change Order No. 2 was issued on July 6, 2023, to allow for modifications to the top of the pedestal and for 3 extra 4 inch sidewalk panels. The project construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five days after the Notice of Completion is recorded. ALTERNATIVES Staff does not recommend an alternative. Prepared by: Carley Escarrega, Management Assistant Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map 118 Attachment 1 - Vicinity Map Citywide Miscellaneous ADA Improvements Indx1A��1f* 341gnifiwiry Ifldi o Airstau• +p ula lk tM 0 �CI�. c kl+Frtihtiig 54....E I I I I IAI�Yh1�4 4dRi I I I I i` La tlifluta E.tv:o a:Quin 44 u Y'NCMkt t 4 t 54dtAm. 1 i t 3 0 *IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. REPORT PRINTED ON...1/31/2023 11:35:48 AM © Riverside County GIS ATTACHMENT 1 Legend Blueline Streams City Areas World Street Map D m z Notes 119 ei 'ALE NTS DESERT CLUB DR.: m (E) = xi 0 z z 7 o w m m z 0 > m 70 I— AVE. MENDOZA EISENHOWE DR: 0 0 cT > c 0 z z -o > / AVE. MENDOZA 120 CONSENT CALENDAR ITEM NO. 17 City of La Quinta CITY COUNCIL MEETING: July 18, 2023 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION DESIGNATING SPEED LIMIT FOR ADAMS STREET FROM DARBY ROAD TO FRED WARING DRIVE RECOMMENDATION Adopt a resolution approving legal speed limits on Adams Street from Darby Road to Fred Waring Drive, as recommended in the 2023 Engineering and Traffic Survey. EXECUTIVE SUMMARY • The City Traffic Engineer recommended that a speed survey be conducted on this street segment due to recent changes which would affect the operating conditions along each. • The engineering and speed survey accounts for: 1) prevailing speed, 2) accident history, and 3) roadway characteristics not apparent to the motorist. • The survey designated this segment for a 5 mile per hour speed limit reduction from 40 to 35 (Exhibit A to the proposed Resolution). FISCAL IMPACT There is no fiscal impact as the speed limit signs are within the approved annual budget. BACKGROUND/ANALYSIS In order to enforce speed limits using radar, speed limits must be set in accordance with the California Vehicle Code (CVC). Per the CVC, vehicle speeds are determined by the behavior of a majority of drivers during normal driving conditions. Jurisdictions may not establish arbitrary speed limits. The City made changes to a portion of Adams Street between Fred Waring Drive and Miles Avenue by reducing the former 4-lane roadway to 2 lanes and adding a mid -block crossing next to Adams Park. As such, it is desirable to resurvey the prevailing speeds and determine if speed limit adjustments are in order. Adams Street between Fred Waring and Miles Avenue was recently re -surveyed and reduced the proposed speed limit from 40 to 35. As such, the City Traffic Engineer recommended surveying the adjacent portion of Adams Street from Darby Road (the northern City limit) to Fred Waring Drive. The 2023 121 Engineering and Traffic Survey presents the following recommended speed limit for this roadway segment: Street Segment Posted Proposed Adams Street Darby Road to Fred Waring Drive 40 35 Staff requests approval for the recommended speed limit. This speed limit will help drivers select a speed that is safe and consistent with the majority of other users. ALTERNATIVES No alternative is recommended. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer 122 RESOLUTION NO. 2023 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DESIGNATING SPEED LIMITS WHEREAS, the California Vehicle Code authorizes cities to designate and regulate speed zones within their jurisdictions; and WHEREAS, the City Council finds it appropriate to designate speed limits on the following local street to facilitate safe and orderly traffic flow; and WHEREAS, said designation shall be made by resolution; and WHEREAS, the City Council finds it appropriate to designate speed limits for one street segment; and WHEREAS, in accordance with the provisions of Title 12.20.020 of the La Quinta Municipal Code, an engineering and traffic survey has been performed on the specified street; and WHEREAS, the following designated prima facie speed limit is based on the results of the 2017 Engineering and Traffic Survey 2023 Amendment, included as Exhibit A, and incorporated herewith by this reference: Street Segment Speed Limit (mph) Adams Street Darby Road to Fred Waring Drive 35 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: the aforementioned prima facie speed limit is most appropriate to facilitate the orderly movement of traffic and to be reasonably safe. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of July 2023, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 123 Resolution No. 2023- Designate Speed Limit on Adams Street Adopted: July 18, 2023 Page 2 of 2 LINDA EVANS, Mayor City of La Quinta, California ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 124 RESOLUTION NO. 2023-XXX, EXHIBIT A ADOPTED: JULY 18, 2023 W'WI LLDAN June 27, 2023 Mr. Bryan McKinney, P.E. City Engineer Public Works Department City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Subject: 2017 Engineering and Traffic Survey 2023 Amendment Dear Mr. McKinney: As requested, Willdan has completed a review of the recommended speed zones on one segment in the City of La Quinta. The Engineering and Traffic Study dated January 5, 2017 is hereby amended to include the updated speed limits for this segment identified below that supersede the previous speed limit recommendations. 1- Adams Street — Darby Road to Fred Waring Drive We are pleased to submit the enclosed recommendation and supporting documentation for the above segment. The Engineering and Traffic Survey for the above segments was conducted in accordance with applicable provisions of the CVC, following procedures outlined in the California Manual on Uniform Traffic Control Devices (California MUTCD) dated November 2014, and as required by Section 627 of the California Vehicle Code. The Report is intended to satisfy the requirements of Section 40802 of the CVC to enable the continued use of radar for traffic speed enforcement. We appreciate the opportunity to serve the City of La Quinta and the assistance and cooperation afforded to us during the course of this study. Very truly yours, WILLDAN ENGINEERING Jeff u, P.E., T.E. Tr is Engineer Enclosure 562-908.62C-0 1 8E0.i-199.4A8 fax: 502.695.21.20 j 13191 Crossroads Parkway North, Suite 415, Industry, Ca}ifornia 91745-3443 ,- www.willdan.con 125 Table 1 Street Segments with Recommended Speed Changes No STREET FROM TO POSTED SPEEED LIMIT NEW POSTED SPEED LIMIT CHANGE 1 Adams Street Darby Road Fred Waring Drive 40 35 -5 Table n Data treet • Segment ° 10 % in Speed Mi. Pace Pace ADT ' osted Prop. Speed Speed Remarks Limit Limit Adams Street Darby Road to Fred 0.38 Waring Drive N/S 39 29-38 ° 77 /° 11,044 1.72 0.00 40 35 CA MUTCD OPTION 2 Page 2 2023 Engineering and Traffic Survey City of La Quinta 126 STREET: Adams Street DATE: 6/26/2023 CITY OF LA QUINTA ENGINEERING & TRAFFIC SURVEY between North City Limit TIME: 15:00 and Fred Waring Drive OBSERVER: Steve Libring LOCATION: 1 PART I: HIGHWAY & ROADWAY CHARACTERISTICS Sight Distance Obstructions? (yes or no) S/B N/B Notes 1. Horizontal No No 2. Vertical Yes Yes Crest Vertical Curve 3. Superelevation (%) None 4. Shoulder Conditions (paved or unpaved) Paved Paved 5. Profile Conditions (grade,%) 6. Commercial Driveway Characteristics (at grade, dustpan, etc) None None No Driveways 7. Pedestrian Traffic in the Roadway without sidewalks (yes or no) No Yes Sidewalk on west side only 8. Adjacent Land Use (residential, commercial, office, etc) Residential Residential 9. Intersection Spacing and Offsets (spacing, feet -offsets, yes or no) No offset TS @ Fred Waring Dr 10. Pavement Condition (good, satisfactory, poor) Good Good 11. Truck Traffic (heavy, moderate, light) Light Light 12. Channelization (# of lanes, divided, undivided, painted, or raised median) 1 lane with bike lane 1 lane with bike lane 2 lanes, divided with double yellow stripe 13. Street Width and Alignment (width, feet — straight or curved) 36' 14. Street Length 0.38 mi 15. Average Daily Traffic 1,701 1,839 3,570 total Collected on 9/1/16 16. Traffic Flow Characteristics (heavy, moderate, light) Light Light 17. Uniformity with the Community (yes or no) Yes Yes 18. Heavy On -Street Parking Turnover (yes or no) No No No Parking Allowed on both sides 19. Street Lighting Only at intersection locations Only at intersection locations 2023 Engineering and Traffic Survey City of La Quinta Page 3 127 STREET: Adams Street P CITY OF LA QUINTA ENGINEERING & TRAFFIC SURVEY between North City Limit and Fred Waring Drive LOCATION: 1 Direction Bi-directional ❑ Northbound * ❑ Eastbound * ❑ Southbound * ❑ Westbound * RT II: PREVAILING SPEED MEASUREMENT Location of Radar Measurement Yorkville Community Date of Radar Measurement 5/26/2023 Time of Radar Measurement (24 hour) 7:15 AM — 7:55 AM 50%ile (mph) 85%ile (mph) 34 39 10 mph Pace (% of Vehicles) 29-38 (77%) Average Speed (mph) 35 Number of Samples Observed 102 Posted Limit (mph) 40 PART III: ACCIDENT RECORDS Time Period Evaluated 1/1/2020 TO 12/31/2022 Number of Accidents Midblock 0 Midblock Accident Rate (Acc/MVM) Expected-Statewide/Year 1.68 per MVM Actual 0.00 per MVM PART IV: ADDITIONAL REMARKS California MUTCD Option 2 RECOMMENDED SPEED LIMIT 35 MPH * May be used in cases where two or more separate roadways are provided. CERTIFICATION: I, Jeffrey Lau, do hereby certify that this Engineering and Traffic Survey within the City of La Quinta was performed under my supervision and is accurate and complete. I am duly registered in the State of California as a Professional Engineer (Traffic). . .Jeffrey Lau June 27, 2023 TE 2835 Date State Registration Number 2023 Engineering and Traffic Survey City of La Quinta Page 4 128 City of La Quinta CITY COUNCIL MEETING: July 18, 2023 STAFF REPORT CONSENT CALENDAR ITEM NO. 18 AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED MAY 31, 2023 RECOMMENDATION Receive and file revenue and expenditure report dated May 31, 2023. EXECUTIVE SUMMARY • The report summarizes the City's year-to-date (YTD) revenues and period expenditures for May 2023 (Attachment 1). • These reports are also reviewed by the Financial Advisory Commission. FISCAL IMPACT — None BACKGROUND/ANALYSIS Below is a summary of the column headers used on the Revenue and Expenditure Summary Reports: Original Total Budget — represents revenue and expenditure budgets the Council adopted in June 2022 for fiscal year 2022/23. Current Total Budget — represents original adopted budgets plus any Council approved budget amendments from throughout the year, including carryovers from the prior fiscal year. Period Activity — represents actual revenues received and expenditures outlaid in the reporting month. Fiscal Activity — represents actual revenues received and expenditures outlaid YTD. Variance Favorable/(Unfavorable) - represents the dollar difference between YTD collections/expenditures and the current budgeted amount. Percent Used — represents the percentage activity as compared to budget YTD. 129 General Fund (GF) All Funds General Fund Payroll (GF) Al Funds MTD May2023 Revenues YTD YTD Percent of Budget Comparison to LY YTD Percent of YTD Budget $10,693,256 $27,246,264 MTD $66,401,667 $120,185,044 84.54% 63.40% May 2023 Expenditures YTD Percent of YTD Budget $61,196,746 $107,539,795 84.55% 66.76% Comparison to LY YTD Percent of YTD Budget $4,295,383 $749,136 $6,182,125 $50,293,266 $21,108,127 $99,499,999 44.21 % 87.95% 42.15% $37,515,008 $11,331,850 $81,034,563 51.10% 82.48% 46.75% General Fund Property Tax Transient Occupancy (Hotel) Tax Measure G Sales Tax Sales Tax Franchise Fees- Cable Television Top Five Revenue/Income Sources for May Non -General Fund $ 3,598,609 County Government Tax Revenue for Debt Service $ 3,066,470 Lighting and Landscape District Assessments $ 1,630,213 SilverRock Green Fees $ 1,200,528 Developer Impact Fees- Transportation $ 173,948 Allocated Interest $ 15,001,818 $ 391,151 $ 343,042 $ 288,648 $ 187,896 To Five Expenditures/Outla General Fund Sheriff Contract (February/March) Marketing and Tourism Promotions Professional Services(1) Community Experiences(2) Plan Checks $ 2,521,889 $ 141,517 $ 135,855 $ 130,590 $ 119,514 s for May Non -General Fund Capital Improvement Program - Construction(3) SilverRock Maintenance Parke) Lighting & Landscape Maintenance Earthquake Insurance (')Professional Services: Payment to County of Riverside for 2022 election services; STVR monitoring (2)Community Experiences: Ironman 2022; games for Civic Center Park; City picnic; SRR concert (3)CIP Construction: North La Quinta landscape conversion project; city-wide striping refresh (4)Parks: Shade structure for Monticello Park; progress payment for La Qunita Park splash pad $ 626,421 $ 183,290 $ 92,819 $ 69,905 $ 65,042 The revenue report includes revenues and transfers into funds from other funds (income items). Revenues are not received uniformly throughout the year, resulting in peaks and valleys. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. Any timing imbalance of revenue receipts versus expenditures is funded from the City's cash flow reserve. The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are more likely to be consistent from month to month. However, large debt service payments or CIP expenditures can cause swings. Prepared by: Rosemary Hallick, Financial Services Analyst Approved by: Claudia Martinez, Finance Director Attachment: 1.Revenue and Expenditure Report for May 31, 2023 130 4 al?lee) FINANCE Fund ATTACHMENT 1 For Fiscal: 2022/23 Period Ending: 05/31/2023 Revenue Summary Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 101- GENERAL FUND 68,321,100 78,544,100 10,693,256 66,401,667 -12,142,433 84.54% 105 - DISASTER RECOVERY FUND 5,003,505 5,003,505 0 4,990,403 -13,102 99.74% 201- GAS TAX FUND 2,691,011 2,691,011 119,243 2,013,228 -677,783 74.81% 202 - LIBRARY & MUSEUM FUND 2,867,000 2,867,000 175 1,056,092 -1,810,908 36.84% 203 - PUBLIC SAFETY FUND (MEAS 2,000 2,000 0 -157 -2,157 7.83% 210 - FEDERAL ASSISTANCE FUND 156,000 156,000 1,530 181,573 25,573 116.39% 212 - SLESA (COPS) FUND 101,000 101,000 8,333 131,698 30,698 130.39% 215 - LIGHTING & LANDSCAPING F 2,483,300 2,483,300 391,151 2,447,536 -35,764 98.56% 220 - QUIMBY FUND 25,000 25,000 0 0 -25,000 0.00% 221- AB 939 - CALRECYCLE FUND 64,000 64,000 0 61,791 -2,209 96.55% 223 - MEASURE A FUND 1,875,000 1,875,000 0 1,324,173 -550,827 70.62% 225 - INFRASTRUCTURE FUND 0 0 0 -12 -12 0.00% 226 - EMERGENCY MANAGEMENT 12,100 12,100 0 0 -12,100 0.00% 227 - STATE HOMELAND SECURIT) 5,000 5,000 0 4,896 -104 97.92% 230 - CASp FUND, AB 1379 20,200 20,200 1,452 17,664 -2,536 87.45% 231- SUCCESSOR AGCY PA 1 RORF 0 0 15,001,823 20,147,644 20,147,644 0.00% 235 - SO COAST AIR QUALITY FUNI 54,400 54,400 0 76,178 21,778 140.03% 237 - SUCCESSOR AGCY PA 1 ADM 0 0 1,500 1,384 1,384 0.00% 241- HOUSING AUTHORITY 1,451,500 1,451,500 85,934 1,213,467 -238,033 83.60% 243 - RDA LOW -MOD HOUSING FL 20,000 20,000 0 -2,155 -22,155 10.77% 244 - HOUSING GRANTS (Multiple 0 0 0 160,000 160,000 0.00% 247 - ECONOMIC DEVELOPMENT I 15,000 15,000 7,901 70,244 55,244 468.29% 249 - SA 2011 LOW/MOD BOND FI 25,000 1,412,009 0 31,734 -1,380,275 2.25% 250 - TRANSPORTATION DIF FUNC 1,020,000 1,020,000 288,648 1,239,143 219,143 121.48% 251- PARKS & REC DIF FUND 501,000 501,000 151,632 643,978 142,978 128.54% 252 - CIVIC CENTER DIF FUND 301,000 301,000 88,560 377,798 76,798 125.51% 253 - LIBRARY DEVELOPMENT DIF 75,000 75,000 28,584 121,128 46,128 161.50% 254 - COMMUNITY & CULTURAL C 152,000 152,000 68,832 287,975 135,975 189.46% 255 - STREET FACILITY DIF FUND 10,000 10,000 0 472 -9,528 4.72% 256 - PARK FACILITY DIF FUND 0 0 0 -4 -4 0.00% 257 - FIRE PROTECTION DIF 101,000 101,000 26,568 114,083 13,083 112.95% 259 - MAINTENANCE FACILITIES D 75,500 75,500 22,536 95,370 19,870 126.32% 270 - ART IN PUBLIC PLACES FUNC 153,000 153,000 14,097 114,905 -38,095 75.10% 275 - LQ PUBLIC SAFETY OFFICER 2,200 2,200 0 1,968 -232 89.46% 299 - INTEREST ALLOCATION FUNI 0 0 187,896 3,548,895 3,548,895 0.00% 310 - LQ FINANCE AUTHORITY DEE 1,100 1,100 0 0 -1,100 0.00% 401- CAPITAL IMPROVEMENT PR( 13,136,811 79,240,072 0 3,956,426 -75,283,646 4.99% 405 - SA PA 1 CAPITAL IMPRV FUN 1,000 1,000 0 -4 -1,004 0.38% 501- FACILITY & FLEET REPLACEM 1,685,000 1,685,000 0 1,411,520 -273,480 83.77% 502 - INFORMATION TECHNOLOG' 2,256,708 2,256,708 3,801 1,699,897 -556,811 75.33% 503 - PARK EQUIP & FACILITY FUN 470,000 1,103,000 0 335,115 -767,885 30.38% 504 - INSURANCE FUND 1,020,400 1,020,400 0 764,727 -255,673 74.94% 601- SILVERROCK RESORT 4,865,453 4,865,453 392,463 5,170,693 305,240 106.27% 602 - SILVERROCK GOLF RESERVE 79,000 79,000 0 74,656 -4,344 94.50% 760 - SUPPLEMENTAL PENSION PL 5,500 5,500 0 4,946 -554 89.93% 761- CERBT OPEB TRUST 10,000 10,000 0 37,320 27,320 373.20% 762 - PARS PENSION TRUST 100,000 100,000-339,651 -145,015 -245,015 145.01% Report Total: 111,213,788 189,560,058 27,246,264 120,185,044 -69,375,015 63.40% Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers. Page 1 of 3 131 For Fiscal: 2022/23 Period Ending: 05/31/2023 Expenditure Summary Variance Original Current Period Fiscal Favorable Percent Fund Total Budget Total Budget Activity Activity (Unfavorable) Used 101- GENERAL FUND 64,651,274 113,759,460 4,295,383 50,293,266 63,466,194 44.21% 201- GAS TAX FUND 2,687,351 3,703,799 50,003 1,148,669 2,555,130 31.01% 202 - LIBRARY & MUSEUM FUND 1,909,146 4,765,851 22,709 685,994 4,079,858 14.39% 203 - PUBLIC SAFETY FUND (MEAS 0 0 0 14,085 -14,085 0.00% 210 - FEDERAL ASSISTANCE FUND 152,600 339,977 0 172,861 167,116 50.84% 212 - SLESA (COPS) FUND 100,000 100,000 13,773 67,309 32,691 67.31% 215 - LIGHTING & LANDSCAPING F 2,465,376 2,622,376 201,182 1,946,619 675,757 74.23% 220 - QUIMBY FUND 0 466,967 0 0 466,967 0.00% 221- AB 939 - CALRECYCLE FUND 150,000 150,000 3,269 150,879 -879 100.59% 223 - MEASURE A FUND 3,882,000 5,843,145 0 2,052,910 3,790,235 35.13% 226 - EMERGENCY MANAGEMENT 12,000 12,000 0 25,055 -13,055 208.79% 227 - STATE HOMELAND SECURIT) 5,000 5,000 0 4,312 688 86.25% 230 - CASp FUND, AB 1379 5,500 5,500 0 0 5,500 0.00% 231- SUCCESSOR AGCY PA 1 RORF 0 0 0 16,718,591 -16,718,591 0.00% 235 - SO COAST AIR QUALITY FUNI 46,500 46,500 1,685 11,728 34,772 25.22% 237 - SUCCESSOR AGCY PA 1 ADM 0 0 0 4,850 -4,850 0.00% 241- HOUSING AUTHORITY 1,712,670 1,712,670 105,333 1,700,547 12,123 99.29% 243 - RDA LOW -MOD HOUSING FL 250,000 305,000 0 255,000 50,000 83.61% 244 - HOUSING GRANTS (Multiple 0 90,000 0 97,052 -7,052 107.84% 247 - ECONOMIC DEVELOPMENT I 21,500 21,500 0 2,999 18,501 13.95% 249 - SA 2011 LOW/MOD BOND FI 20,000 3,644,192 0 62,290 3,581,902 1.71% 250 - TRANSPORTATION DIF FUNC 500,000 1,916,757 0 403,605 1,513,152 21.06% 251- PARKS & REC DIF FUND 500,000 500,000 0 13,602 486,398 2.72% 252 - CIVIC CENTER DIF FUND 250,000 250,000 0 0 250,000 0.00% 253 - LIBRARY DEVELOPMENT DIF 15,000 15,000 0 0 15,000 0.00% 254 - COMMUNITY & CULTURAL C 0 125,000 0 0 125,000 0.00% 270 - ART IN PUBLIC PLACES FUNC 177,000 426,165 24,000 107,055 319,110 25.12% 310 - LQ FINANCE AUTHORITY DEE 1,100 1,100 0 0 1,100 0.00% 401- CAPITAL IMPROVEMENT PR( 13,136,811 78,179,947 714,711 10,041,911 68,138,036 12.84% 501- FACILITY & FLEET REPLACEM 1,608,750 2,214,714 53,445 1,128,499 1,086,215 50.95% 502 - INFORMATION TECHNOLOG' 2,258,054 2,358,054 115,363 1,356,052 1,002,002 57.51% 503 - PARK EQUIP & FACILITY FUN 545,000 1,618,000 92,819 220,457 1,397,543 13.63% 504 - INSURANCE FUND 984,100 984,100 65,042 958,829 25,271 97.43% 601- SILVERROCK RESORT 4,782,135 4,802,135 420,842 4,795,222 6,913 99.86% 760 - SUPPLEMENTAL PENSION PL 12,850 12,850 0 12,833 17 99.87% 761- CERBT OPEB TRUST 1,500 1,500 0 1,140 360 75.99% 762 - PARS PENSION TRUST 55,000 5,055,000 2,569 5,045,780 9,220 99.82% Report Total: 102,898,217 236,054,259 6,182,125 99,499,999 136,554,260 42.15% Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers. Page 2 of 3 132 Fund Descriptions Fund # Name Notes 101 General Fund The primary fund of the City used to account for all revenue and expenditures of the City; a broad range of municipal activities are provided through this fund. 105 Disaster Recovery Fund Accounts for use of one-time federal funding designed to deliver relief to American workers and aid in the economic recovery iin the wake of COVID-19. The American Rescue Plan Act (ARPA) was passed by Congress in 2021 to provide fiscal recovery funds to state and local governments. 201 Gas Tax Fund Gasoline sales tax allocations received from the State which are restricted to street -related expenditures. 202 Library and Museum Fund Revenues from property taxes and related expenditures for library and museum services. 203 Public Safety Fund General Fund Measure G sales tax revenue set aside for public safety expenditures. 210 Federal Assistance Fund Community Development Block Grant (CDBG) received from the federal government and the expenditures of those resources. 212 SLESF (COPS) Fund Supplemental Law Enforcement Services Funds (SLESF) received from the State for law enforcement activities. Also known as Citizen's Option for Public Safety (COPS). 215 Lighting & Landscaping Fund Special assessments levied on real property for city-wide lighting and landscape maintenance/improvements and the expenditures of those resources. 220 Quimby Fund Developer fees received under the provisions of the Quimby Act for park development and improvements. 221 AB939 Fund/Cal Recycle Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts. Assembly Bill (AB) 939. 223 Measure A Fund County sales tax allocations which are restricted to street -related expenditures. 224 TUMF Fund Developer -paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in Riverside County. 225 Infrastructure Fund Developer fees for the acquisition, construction or improvement of the City's infrastructure as defined by Resolution 226 Emergency Mgmt. Performance Grant (EMPG) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 227 State Homeland Security Programs (SHSP) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 230 CASP Fund, AB1379 / SB1186 Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from Business License renewals. Assembly Bill (AB) 1379 and Senate Bill (SB) 1186. 231 Successor Agency PA 1 RORF Fund Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on recognized obligations of the former Redevelopment Aaencv (RDA). 235 SO Coast Air Quality Fund (AB2766, PM10) Contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants. Assembly Bill (AB) 2766. 237 Successor Agency PA 1 Admin Fund Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment Schedule (ROPS) associated with the former Redevelopment Agency (RDA). 241 Housing Authority Activities of the Housing Authority which is to promote and provide quality affordable housing. 243 RDA Low Moderate Housing Fund Activities of the Housing Authority which is to promote and provide quality affordable housing. Accounts for RDA loan repayments (20% for Housing) and housing programs,. 244 Housing Grants Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and development. 247 Economic Development Fund Proceeds from sale of City -owned land and transfers from General Fund for future economic development. 249 SA 2011 Low/Mod Bond Fund Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016. 250 Transportation DIF Fund Developer impact fees collected for specific public improvements - transportation related. 251 Parks & Rec. DIF Fund Developer impact fees collected for specific public improvements - parks and recreation. 252 Civic Center DIF Fund Developer impact fees collected for specific public improvements - Civic Center. 253 Library Development DIF Fund Developer impact fees collected for specific public improvements - library. 254 Community Center DIF Fund Developer impact fees collected for specific public improvements - community center. 255 Street Facility DIF Fund Developer impact fees collected for specific public improvements - streets. 256 Park Facility DIF Fund Developer impact fees collected for specific public improvements - parks. 257 Fire Protection DIF Fund Developer impact fees collected for specific public improvements - fire protection. 259 Maintenance Facilities DIF Fund Developer impact fees collected for specific public improvements - maintenance facilities. 270 Art In Public Places Fund Developer fees collected in lieu of art placement; utilized for acquisition, installation and maintenance of public artworks. 275 LQ Public Safety Officer Fund Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line of duty. 299 Interest Allocation Fund Interest earned on investments. 310 LQ Finance Authority Debt Service Fund Accounted for the debt service the Financing Authority's outstanding debt and any related reporting reauirements. This bond was fully paid in October 2018. 401 Capital Improvement Program Fund Planning, design, and construction of various capital projects throughout the City. 405 SA PA 1 Capital Improvement Fund Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture covenants. Used for SilverRock infrastructure improvements. 501 Equipment Replacement Fund Internal Service Fund for vehicles, heavy equipment, and related facilities. 502 Information Technology Fund Internal Service Fund for computer hardware and software and phone systems. 503 Park Equipment & Facility Fund Internal Service Fund for park equipment and facilities. 504 Insurance Fund Internal Service Fund for city-wide insurance coverages. 601 SilverRock Resort Fund Enterprise Fund for activities of the city -owned golf course. 602 SilverRock Golf Reserve Fund Enterprise Fund for golf course reserves for capital improvements. 760 Supplemental Pension Plan (PARS Account) Supplemental pension savings plan for excess retiree benefits to general employees of the City. 761 Other Post Benefit Obligation Trust (OPEB) For retiree medical benefits and unfunded liabilities. 762 Pension Trust Benefit (PARS Account) For all pension -related benefits and unfunded liabilities. 133 Page 3 of 3 134 CONSENT CALENDAR ITEM NO. 19 City of La Quinta CITY COUNCIL MEETING: July 18, 2023 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED JUNE 16, JUNE 23, AND JUNE 30, 2023 RECOMMENDATION Approve demand registers dated June 16, June 23, and June 30, 2023. EXECUTIVE SUMMARY — None FISCAL IMPACT Demand of Cash: City $ 7,373,647.42 Successor Agency of RDA $ 2,305.00 Housing Authority $ 14,601.62 $ 7,390,554.04 BACKGROUND/ANALYSIS Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for June 16, June 23, and June 30, 2023. Warrants Issued: 211147-211209 $ 577,608.00 EFT#129 $ 185.02 211211-211268 $ 981,115.04 EFT#130 $ 100.16 211269-211358 $ 5,209,206.25 Wire Transfers $ 355,750.66 Payroll Tax Transfers $ 47,022.85 Payroll Direct Deposit $ 222,504.46 Voids $ (2,938.40) $ 7,390,554.04 *Check number 211210 is reported on the Southern California Gas Company Demand Register Report dated 7/18/2023. Three checks were voided and reissued due to non -receipt, a vendor name change, and a revised amount. 135 Vendor Account Name Riverside County Sheriff Department(1) Burrtec Waste & Recycling Services Ortiz Enterprises, Inc. Coachella Valley Assoc of Government(2) Madden Media Various Various Construction Various Marketing & Tourism Promotions (1) Payments w ere made 6/23/23 & 6/30/23 (2) Payments w ere made 6/16/23, 6/23/23, & 6/30/23 Amount $2,496,816.42 $2,076,923.68 $297,700.93 $238,487.00 $225,026.49 Purpose Apr -May Police Services FY 22/23 Property Tax Payment Dune Palms Bridge Progress Payment MayTUMF Fees & Arts and Music Line Shared Payments Media Services Wire Transfers: Eighteen transfers totaled $355,751. Of this amount, $189,699 was to Landmark and $73,297 was to J&H Asset Property Management, Inc. (See Attachment 2 for a complete listing). Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer's Report. Transaction Issuer Purchase Customers Bank Purchase United States Treasury Purchase St. Vincent Medical Center FCU Purchase Alabama Credit Union Maturity RCB Bank Maturity Morton Community Bank Purchase Golden State Business Bank Purchase Walmart Maturity America First Credit Union Maturity United States Treasury Purchase United Fidelity Bank Purchase Jeep Country FCU Maturity United States Treasury Purchase First Bank Elk River Purchase United States Treasury Purchase United States Treasury Prepared by: Approved by: Attachments: 1. Demand Registers 2. Wire Transfers Type CD Treasury CD CD CD CD CD Corporate CD Treasury CD CD Treasury CD Treasury Treasury Par Value $ 244,000 $ 1,000,000 $ 248,000 $ 248,000 $ 245,000 $ 248,000 $ 249,000 $ 1,000,000 $ 248,000 $ 3,000,000 $ 248,000 $ 248,000 $ 2,000,000 $ 248,000 $ 2,000,000 $ 3,000,000 Jesse Batres, Account Technician Rosemary Hallick, Financial Services Analyst Settle Date 6/14/2023 6/15/2023 6/16/2023 6/20/2023 6/20/2023 6/20/2023 6/22/2023 6/26/2023 6/26/2023 6/29/2023 6/29/2023 6/29/2023 6/30/2023 6/30/2023 6/30/2023 6/30/2023 Coupon Rate YTM 4.500% 4.500% 3.625% 3.980% 4.600% 4.600% 5.000% 5.000% 3.150% 3.150% 2.750% 2.750% 4.450% 4.450% 3.700% 4.300% 0.350% 0.350% 0.000% 4.740% 4.500% 4.500% 4.700% 4.700% 0.125% 4.635% 4.400% 4.400% 2.250% 5.370% 0.000% 5.460% 136 ATTACHMENT 1 ca ace,City of La Quinta Vendor Name Fund: 101 - GENERAL FUND DESERT SUN PUBLISHING, LLC TOTAL CARE WORK INJURY C... CASC ENGINEERING & CONS... WILLDAN WILLDAN THE SHERWIN-WILLIAMS CO. CHARTER COMMUNICATIONS.. CHARTER COMMUNICATIONS.. GARDAWORLD THE LOCK SHOP, INC THE LOCK SHOP, INC DESERT FIRE EXTINGUISHER ... DESERT FIRE EXTINGUISHER ... IRC CORPORATION EAGLE AERIAL SOLUTIONS SHIRY, TERESA WILLIAMS, BILLEE HEWETT, ATSUKO YAMANE JENSEN, SHARLA W JENSEN, SHARLA W JENSEN, SHARLA W ANSAFONE CONTACT CENTE... GOLDSTAR ASPHALT PRODU... GOLDSTAR ASPHALT PRODU... GOLDSTAR ASPHALT PRODU... ALL PRO BEVERAGE INC LH PRODUCTIONS STAPLES ADVANTAGE STAPLES ADVANTAGE SMITH PIPE & SUPPLY CO THE SHERWIN-WILLIAMS CO. ROBERT HALF ROBERT HALF THE SHERWIN-WILLIAMS CO. THE SHERWIN-WILLIAMS CO. MERCHANTS BUILDING MAI... MERCHANTS BUILDING MAI... MERCHANTS BUILDING MAI... MERCHANTS BUILDING MAI... HIGH TECH IRRIGATION INC FEDEX GRAINGER GRAINGER COACHELLA VALLEY WATER D.. COACHELLA VALLEY WATER D.. COACHELLA VALLEY WATER D.. COACHELLA VALLEY WATER D.. COACHELLA VALLEY WATER D.. COACHELLA VALLEY ASSOC 0... ECONOLITE CONTROL PROD... FIRST AMERICAN TITLE COM... SANCHEZ, STEVE MAYSELS, SUSAN MULLIN Payment Number Description (Item) 211165 04/07/23 - B&C ANNUAL RECRUITMENT... 211202 5/19/23 & 5/30/23 - PRE EMPLOYMENT... 211158 04/2023 - STORMWATER INSPECTION S... 211207 04/2023 - PW ONCALL PLAN CHECKING ... 211207 04/2023 - PW ONCALL PLAN CHECKING ... 211200 06/1/23 - PAINT FOR GRAFFITI REMOVAL 211159 05/24-06/23/23 - FS #93 CABLE (2415) 211159 05/29-06/28/23 - FS #32 INTERNET (649... 211173 06/2023 - ARMORED SERVICE 211199 05/31/23 - ALARM LOCK SERVICE FOR FS.. 211199 05/31/23 - KEY SERVICE FOR CH 211164 05/24/23 - PW FIRE EXTINGUISHER MAI... 211164 5/24/23 CITY BUILDINGS FIRE EXTINGUI... 211179 05/2023 - PRE EMPLOYMENT BACKGRO... 211167 5/2/23 MAPPING WITH ULTRACAM FAL... 211195 06/09/23 - BALLROOM BEGINNING CLA... 211208 06/09/23 - PILATES CLASS 211176 06/09/23 - TAI CHI YANG CLASSES 211180 06/09/23 - 1 DAY SESSION CLASSES 211180 06/09/23 - PERSONAL TRAINING 3 SESS... 211180 06/09/23 - PERSONAL TRAINING CLASS 211149 05/08-06/04/23 - PM 10 ANSWERING S... 211174 06/01/23 - TRAFFIC CONES (150) ADDL'T.. 211174 06/01/23 - TOOLS & PAINT ADDT'LSALES.. 211174 06/01/23 - TOOLS 211147 05/30/23 - LOBBY COFFEE MACHINE SU... 211182 06/03/23 - AV SERVICE FOR SOULSHINE ... 211198 05/31/23 - OFFICE SUPPLIES 211198 05/23/23 - DOCUMENT FRAME (2) 211196 05/26/23 - IRRIGATION PARTS 211200 04/06/23 - PAINT FOR LQ PARK 211192 05/26/23 - TEMP AGENCY SERVICES A.... 211192 06/02/23 - TEMP AGENCY SERVICES A.... 211200 05/17/23 - PAINT FOR GRAFFITI REMOV... 211200 05/24/23 - PAINT 211185 05/2023 - JANITORIAL SERVICES 211185 05/02/23 - CH COVID CLEANING 211185 05/05/23 - SRR EVENT BUILDING CLEAN... 211185 05/06/23 - SRR EVENT RESTROOM CLEA... 211177 06/09/23 - IRRIGATION PARTS 211170 05/24/23 - OVERNIGHT MAIL 211175 06/01/23 - POWER TOOL BATTERY & M... 211175 06/02/23 - TOOLS 211161 06/08/23 - WATER SERVICE 211161 06/13/23 - WATER SERVICE 211161 06/13/23 - WATER SERVICE 211161 06/13/23 - WATER SERVICE 211161 06/13/23 - WATER SERVICE 211160 FY 22/23 HOMELESS BUS PASS PROGR... 211168 05/30/23 -TRAFFIC CABINET 211171 REFUND TOT MITIGATION OVERPAYME... 211194 5/3-5/5/23 - CA CLEAN ENERGY SUMMIT.. 211183 3/15-06/04/23 - CLERK'S OFFICE ASSIST... Demand Register Packet: APPKT03497 - 06/16/2023 JB Account Name Advertising Recruiting/Pre-Employment Professional Services Map/Plan Checking Map/Plan Checking Supplies -Graffiti and Vandali... Cable/Internet - Utilities Telephone - Utilities Professional Services Maintenance/Services Materials/Supplies Annual Permits/Inspections Annual Permits/Inspections Recruiting/Pre-Employment Contingency for Operations Instructors Instructors Instructors Instructors Instructors Instructors PM 10 - Dust Control Sales Taxes Payable Sales Taxes Payable Tools/Equipment Citywide Supplies Community Experiences Office Supplies Office Supplies Materials/Supplies Materials/Supplies Temporary Agency Services Temporary Agency Services Supplies -Graffiti and Vandali... Materials/Supplies Janitorial Janitorial Janitorial Janitorial Materials/Supplies Postage Tools/Equipment Tools/Equipment Water - Utilities Water - Utilities Water -Fritz Burns Park- Utili... Water -Seasons Park - Utilities Water -Community Park - Util.. Homeless Bus Passes Signal Knockdowns, Conting... Zoning Change Mitigation Fe... Travel & Training Professional Services Account Number 101-1005-60450 101-1004-60129 101-7002-60103 101-7002-60183 101-7002-60183 101-3005-60423 101-2002-61400 101-2002-61300 101-1006-60103 101-2002-60691 101-3008-60431 101-3008-60196 101-3008-60196 101-1004-60129 101-1002-60510 101-3002-60107 101-3002-60107 101-3002-60107 101-3002-60107 101-3002-60107 101-3002-60107 101-7006-60146 101-0000-20304 101-0000-20304 101-7003-60432 101-1007-60403 101-3003-60149 101-1002-60400 101-7001-60400 101-3005-60431 101-3008-60431 101-6006-60125 101-6006-60125 101-3005-60423 101-3005-60431 101-3008-60115 101-3008-60115 101-3008-60115 101-3008-60115 101-3005-60431 101-1007-60470 101-7003-60432 101-7003-60432 101-3008-61200 101-2002-61200 101-3005-61204 101-3005-61208 101-3005-61209 101-3001-60531 101-7003-60510 101-0000-41410 101-1001-60320 101-1005-60103 Amount 506.00 180.00 150.00 1,365.00 1,820.00 210.98 113.90 99.99 285.69 3,214.62 319.40 217.98 761.67 251.80 18,595.00 427.00 196.00 120.40 240.00 132.00 264.00 152.89 -44.73 -21.42 1,500.02 379.00 8,117.00 86.74 34.90 865.98 2,400.53 1,575.00 1,260.00 36.68 161.90 14,072.40 730.00 275.00 47.76 70.85 13.85 985.12 2,853.37 24.71 207.40 207.61 28.22 190.38 3,000.00 18,433.97 1,782.14 312.47 3,442.50 7/3/2023 2:06:08 PM Page 1 of 7 137 Demand Register Packet: APPKT03497 - 06/16/2023 JB Vendor Name CALIFORNIA SCOTTISH RITE ... PDLQYOUTH FOOTBALL INC. BIG BROTHERS BIG SISTERS FRONTIER COMMUNICATIO... PENA, JOHN ARMENDARIZ, DERRICK BERUMEN, ALFRED DALE TYERMAN BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST Payment Number Description (Item) 211157 FY 22/23 COMMUNITY SERVICES GRANT 211188 FY 22/23 COMMUNITY SERVICES GRANT 211155 FY 22/23 COMMUNITY SERVICES GRANT 211172 05/26-06/25/23 - POLICE INTERNET 211189 5/19/23 CA CITIES RIVERSIDE DIVISION ... 211150 1/10-04/25/23 -TUITION REIMBURSEM... 211154 01/30-05/26/23 - TUITION REIMBURSE... 211163 3/29-3/31/23 PLANNING COMMISSION... 211151 05/23/23 - EXCEL TRAINING JULIE & CAR.. 211151 05/30/23 - PROJECT MANAGEMENT TRA.. 211151 05/22/23 - EXCEL TRAINING M.BUSTAM... 211151 5/24/23 CIVIC CENTER CAMPUS GIANT ... 211151 05/23/23 - SENIOR PLANNING JOB POST... 211151 05/11/23 - PRE EMPLOYMENT PHYSICALS 211151 04/28/23 - HEALTH DEPT PERMIT FOR C... 211151 04/28/23 - HEALTH DEPT PERMIT FOR C... 211151 05/24/23 - CIVIC CENTER CAMPUS GIAN... 211151 05/03-05/05/23 - ENERGY SUMMIT HOT... 211151 05/03-05/05/23 - ENERGY SUMMIT HOT... 211151 05/15/23 - ENERGY DRINKS FOR S.SANC... 211151 05/10/23 - PLANNER/CALENDAR 211151 05/09/23 - TEAM BUILDING BOOK 211151 05/09/23 - PAPER BOWLS & FLASH DRIV... 211151 05/24/23 - CSMFO CHAPTER MEETING C... 211151 05/05/23 - RETURN WEBCAM 211151 05/08/23 WC NINTENDO SWITCH STAND.. 211151 5/08/23 WC NINTENDO SWITCH BOWLI... 211151 06/2023 - APPLE MUSIC/STORAGE 211151 05/2023 - MAILCHIMP 211151 05/03/23 - STORAGE ORGANIZER 211151 05/03/23 - WAXED PAPER TREAT BAGS 211151 04/27/23 - WATER FILTERS FOR WC 211151 05/23/23 - HINGE DOCTOR TOOL 211151 05/2023 - DESERT SUN 211151 05/18/23 - TRAINING LUNCH WITH TYLE... 211151 05/15/23 - TRAINING LUNCH WITH TYLE... 211151 09/19-09/21/23 - CAL TRAVEL SUMMIT... 211151 05/11/23 - OFFICE SUPPLIES 211151 05/3/23 - ALL HANDS BREAKFAST 211151 05/16/23 - FOAM STICKS & STICKERS FO... 211151 5/21/23 - US TRAVEL MEMEBERSHIP 211151 05/26/23 - COUNCIL LOBBBY PHOTOS 211151 05/16/23 - CSMFO MEETING FINANCE D... 211151 05/22/23 - CPPB APPLICATION FEE D.A... 211151 05/22/23 - STAND UP DESK RETURN D.B... 211151 05/11/23 - FOOD FOR DEPUTY LEE ME... 211151 05/11/23 - FOOD FOR DEPUTY LEE ME... 211151 05/11/23 - DRINKS FOR DEPUTY LEE M... 211151 05/12/23 - PALM DESERT STATE OF THE... 211151 05/10/23 - WOMEN WHO LEAD LUNCH ... 211151 05/16/23 - COUNCIL MEETING DINNER 211151 05/10/23 - WOMEN WHO LEAD LUNCH ... 211151 5/16/23 CATHEDRAL CITY STATE OF THE... 211151 05/02/23 - COUNCIL MEETING DINNER 211151 05/16/23 - COUNCIL MEETING SNACKS 211151 06/23/23 - LEADERSHIP CV GRADUATION 211151 05/25/23 - WORKING LUNCH WITH MO... 211151 05/18/23 - WORKING LUNCH WITH KILE... 211151 05/23/23 - TRASH DISPOSAL 211151 05/23/23 - TRASH DISPOSAL Account Name Grants & Economic Develop... Grants & Economic Develop... Grants & Economic Develop... Cable/Internet - Utilities Travel & Training Training & Education/MOU Training & Education/MOU Travel & Training Travel & Training Travel & Training Travel & Training Sales Taxes Payable Recruiting/Pre-Employment Recruiting/Pre-Employment Community Experiences Community Experiences Community Experiences Travel & Training Travel & Training Office Supplies Office Supplies Office Supplies Office Supplies Travel & Training Office Supplies Operating Supplies Operating Supplies Membership Dues Membership Dues Operating Supplies Operating Supplies Materials/Supplies Tools/Equipment Subscriptions & Publications Travel & Training Travel & Training Prepaid Expense Office Supplies Employee Recognition Events Promotional Items Membership Dues Printing Travel & Training Travel & Training Office Supplies LQ Police Volunteers LQ Police Volunteers LQ Police Volunteers Travel & Training Travel & Training Travel & Training Travel & Training Travel & Training Travel & Training Travel & Training Travel & Training Travel & Training Travel & Training Materials/Supplies Materials/Supplies Account Number 101-3001-60510 101-3001-60510 101-3001-60510 101-2001-61400 101-1001-60320 101-1004-60322 101-1004-60322 101-6002-60320 101-7001-60320 101-7001-60320 101-7006-60320 101-0000-20304 101-1004-60129 101-1004-60129 101-3003-60149 101-3003-60149 101-3003-60149 101-1001-60320 101-1001-60320 101-1002-60400 101-1002-60400 101-1005-60400 101-1005-60400 101-1006-60320 101-1006-60400 101-3002-60420 101-3002-60420 101-3007-60351 101-3007-60351 101-3007-60420 101-3007-60420 101-3008-60431 101-3008-60432 101-6001-60352 101-6006-60320 101-6006-60320 101-0000-13600 101-1002-60400 101-1004-60340 101-3007-60134 101-3007-60351 101-3007-60410 101-1006-60320 101-1006-60320 101-1006-60400 101-2001-60109 101-2001-60109 101-2001-60109 101-1001-60320 101-1001-60320 101-1001-60320 101-1001-60320 101-1001-60320 101-1001-60320 101-1001-60320 101-1001-60320 101-1002-60320 101-1002-60320 101-3005-60431 101-3005-60431 Amount 5,000.00 5,000.00 5,000.00 528.94 207.05 753.50 416.94 270.20 397.00 212.00 134.00 -162.49 30.00 81.36 4.72 199.00 2,019.49 564.76 564.76 39.14 46.75 17.55 148.31 20.00 -32.61 32.61 48.93 22.95 193.00 21.74 6.51 424.08 267.39 11.98 61.76 99.45 1,299.00 39.65 59.64 3,267.50 954.17 23.70 100.00 240.00 -647.06 86.99 462.19 36.38 40.00 132.74 196.56 132.74 79.00 177.09 42.93 163.76 68.19 50.28 40.60 21.33 7/3/2023 2:06:08 PM 138 Page 2 of 7 Demand Register Packet: APPKT03497 - 06/16/2023 JB Vendor Name BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST COUNTY OF RIVERSIDE PUBL... COACHELLA VALLEY WATER D.. MCGARREY, DEBORAH DISCOVERY BUILDERS CALIF... DISCOVERY BUILDERS CALIF... DISCOVERY BUILDERS CALIF... DISCOVERY BUILDERS CALIF... JOHNSTONE SUPPLY Fund: 201- GAS TAX FUND TOPS' N BARRICADES INC TOPS' N BARRICADES INC TOPS' N BARRICADES INC GOLDSTAR ASPHALT PRODU... GOLDSTAR ASPHALT PRODU... UNDERGROUND SERVICE AL... BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST Payment Number 211151 211151 211151 211162 211161 211184 211166 211166 211166 211166 211181 Description (Item) 5/30/23 DINNER LASERFICHE CONFERE... 05/12/23 - IIMC ANNUAL MEMEBERSHIP.. 05/09/23 - POSTAGE FEES 05/2023 - RADIO MAINTENANCE 06/13/23 - WATER SERVICE 12/01/22 - REFUND POLITICAL SIGN DEP... 5/23/23 - BUILDING PERMIT REFUND B... 5/23/23 - BUILDING PERMIT REFUND B... 5/23/23 - BUILDING PERMIT REFUND B... 5/23/23 - BUILDING PERMIT REFUND B... 05/22/23 - CH HVAC MAINTENANCE 211201 04/21/23 - TRAFFIC CONTROL SIGNS 211201 04/21/23 - TRAFFIC CONTROL SIGNS 211201 05/31/23 - TRAFFIC CONTROL SIGNS 211174 06/01/23 - TRAFFIC CONES (150) 211174 06/01/23 - PAINT 211204 06/1/23 - DIG ALERT SERVICES 211151 05/10/23 - CONCRETE 211151 05/10/23 - ROTARY MIXER DEPOSIT REF... 211151 05/10/23 - CONCRETE Fund: 202 - LIBRARY & MUSEUM FUND DESERT FIRE EXTINGUISHER ... DESERT FIRE EXTINGUISHER ... USA DRAIN AND PLUMBING... MERCHANTS BUILDING MAI... MERCHANTS BUILDING MAI... MERCHANTS BUILDING MAI... 211164 211164 211205 211185 211185 211185 COACHELLA VALLEY WATER D.. 211161 Fund: 215 - LIGHTING & LANDSCAPING FUND SPARKLETTS VINTAGE ASSOCIATES SMITH PIPE & SUPPLY CO SMITH PIPE & SUPPLY CO SMITH PIPE & SUPPLY CO BANK OF THE WEST IMPERIAL IRRIGATION DIST IMPERIAL IRRIGATION DIST COACHELLA VALLEY WATER D.. COACHELLA VALLEY WATER D.. 05/24/23 - LIBRARY FIRE EXTINGUISHER... 05/31/23 - MUSEUM FIRE EXTINGUISHE... 05/17/23 - MUSEUM RESTROOM REPAIR 05/2023 - JANITORIAL SERVICES 05/2023 - JANITORIAL SERVICES 05/11/23 - MUSEUM PATIO CLEANING 06/08/23 - WATER SERVICE 211197 5/17/23 & 5/31/23 - DRINKING WATER 211206 5/31/23 - FS #93 PLANT REMOVAL 211196 04/04/23 - IRRIGATION PARTS 211196 04/18/23 - IRRIGATION PARTS 211196 05/24/23 - POLYFLEX RAISER 211151 05/23/23 - COMPRESSION ARM SLEEVES.. 211178 06/13/23 - ELECTRICITY SERVICE 211178 06/13/23 - ELECTRICITY SERVICE 211161 06/08/23 - WATER SERVICE 211161 06/13/23 - WATER SERVICE Fund: 235 - SO COAST AIR QUALITY FUND COACHELLA VALLEY ASSOC 0... 211160 COACHELLA VALLEY ASSOC 0... 211160 Fund: 241- HOUSING AUTHORITY BANK OF THE WEST 211151 Fund: 270 - ART IN PUBLIC PLACES FUND DISCOVERY BUILDERS CALIF... 211166 Fund: 401- CAPITAL IMPROVEMENT PROGRAMS DESERT SUN PUBLISHING, LLC 211165 DESERT SUN PUBLISHING, LLC 211165 ELECNOR BELCO ELECTRIC, I... 211169 Account Name Travel & Training Membership Dues Postage Operating Supplies Water -Desert Pride Election Deposit Building Permits Plumbing Permits Mechanical Permits Electrical Permits HVAC Traffic Control Signs Traffic Control Signs Traffic Control Signs Barricades Paint/Legends Materials/Supplies Materials/Supplies Materials/Supplies Materials/Supplies Account Number 101-1005-60320 101-1005-60351 101-1007-60470 101-2001-60420 - Utilities 101-3005-61206 101-0000-22835 101-0000-42400 101-0000-42401 101-0000-42402 101-0000-42403 101-3008-60667 Fund 101- GENERAL FUND Total: Fire Extinguisher Service Fire Extinguisher Service Maintenance/Services Janitorial Janitorial Janitorial Water - Utilities Fund 202 - Operating Supplies Maintenance/Services Materials/Supplies Materials/Supplies Materials/Supplies Safety Gear Electric - Utilities Electric - Medians - Utilities Water - Medians - Utilities Water - Medians - Utilities 07/1-09/30/22 - VEHICLE REGISTRATION.. CVAG 10/1/22-12/31/22 - VEHICLE REGISTRAT... CVAG 201-7003-60429 201-7003-60429 201-7003-60429 201-7003-60428 201-7003-60433 201-7003-60431 201-7003-60431 201-7003-60431 201-7003-60431 Fund 201- GAS TAX FUND Total: 202-3004-60664 202-3006-60664 202-3006-60691 202-3004-60115 202-3006-60115 202-3006-60115 202-3006-61200 LIBRARY & MUSEUM FUND Total: 215-7004-60420 215-7004-60691 215-7004-60431 215-7004-60431 215-7004-60431 215-7004-60427 215-7004-61116 215-7004-61117 215-7004-61211 215-7004-61211 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 235-0000-60186 235-0000-60186 Fund 235 - SO COAST AIR QUALITY FUND Total: 05/11/23 - LAMINATING SHEETS/PLANN... Operating Supplies 241-9101-60420 Fund 241- HOUSING AUTHORITY Total: 5/23/23 - BUILDING PERMIT REFUND B... APP Fees 270-0000-43201 Fund 270 - ART IN PUBLIC PLACES FUND Total: 4/5-4/12/23 - ADA CITYWIDE IMPROVE... Construction 5/11-5/18/23 PMP SLURRY SEAL IMPRO... Construction 05/2023 - SRR VENUE WIFI/CAMERA BA... Retention Payable 401-0000-60188 401-0000-60188 401-0000-20600 Amount 74.07 125.00 3.16 310.68 1,514.03 200.00 513.50 233.36 255.62 167.40 924.50 126,693.14 135.94 142.57 53.18 4,864.93 829.65 67.75 271.53 -290.00 711.53 6,787.08 192.80 120.11 250.00 2,844.14 885.93 360.00 203.79 4,856.77 250.19 4,800.00 348.41 168.68 183.99 120.00 29.28 12.34 718.41 2,053.36 8,684.66 9,531.33 8,787.76 18,319.09 58.79 58.79 3,250.00 3,250.00 1,628.00 1,397.00 -450.49 7/3/2023 2:06:08 PM Page 3 of 7 139 Demand Register Packet: APPKT03497 - 06/16/2023 JB Vendor Name ELECNOR BELCO ELECTRIC, I... ORTIZ ENTERPRISES INC. ORTIZ ENTERPRISES INC. AMERICAN BUSINESS BANK PLANIT REPROGRAPHICS SYS... PLANIT REPROGRAPHICS SYS... BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST Payment Number Description (Item) 211169 05/2023 - SRR VENUE WIFI/CAMERA BA... 211186 05/2023 -DUNE PALMS BRIDGE PROGRE... 211186 05/2023 -DUNE PALMS BRIDGE PROGRE... 211148 05/2023 DUNES PALMS BRIDGE RETENT... 211190 06/05/23 - AVE 50 & 53 PAVEMENT RE... 211190 6/12/23 CITYWIDE MISC ADA IMPROVE ... 211151 5/22/23 SUPPLIES FOR COMMUNITY OU... 211151 5/22/23 SUPPLIES FOR COMMUNITY OU... 211151 05/22/23 - SNACKS FOR COMMUNITY 0... Fund: 501- FACILITY & FLEET REPLACEMENT CALI COLLISION CORP 211156 DESERT FIRE EXTINGUISHER ... 211164 TOWER ENERGY GROUP 211203 TOWER ENERGY GROUP 211203 TOWER ENERGY GROUP S&D CARWASH MANAGEME... PARADISE CHEVROLET AND ... BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST QUINN COMPANY 211203 211193 211187 211151 211151 211151 211151 211151 211191 Fund: 502 - INFORMATION TECHNOLOGY WIZEHIVE, INC 211209 WIZEHIVE, INC 211209 BANK OF THE WEST 211151 BANK OF THE WEST 211151 BANK OF THE WEST 211151 BANK OF THE WEST 211151 BANK OF THE WEST 211151 BANK OF THE WEST 211151 BANK OF THE WEST 211151 BANK OF THE WEST 211151 BANK OF THE WEST 211151 BANK OF THE WEST 211151 Fund: 503 - PARK EQUIP & FACILITY FUND BANK OF THE WEST 211151 Fund: 504 - INSURANCE FUND BANK OF THE WEST BANK OF THE WEST BANK OF THE WEST 5/30/23 - 2017 GMC SAVANNA REPAIRS... 05/24/23 - PW VEHICLES FIRE EXTINGUI... 04/16-04/30/23 - FUEL 05/01-05/15/23 - FUEL 05/16-05/31/23 - FUEL 05/2023 - CAR WASH MEMBERSHIP 6/6/23 - PURCHASE 2023 CHEVY COLOR... 05/12/23 - KEYS CABINET FOR FLEET 5/25/23 - LOBBY COFFEE MACHINE 05/15/23 - OVEN FOR WELLNESS CENTER 05/08/23 - 19 CHEVY EQUINOX & TRAIL... 05/08/23 - 19 CHEVY EQUINOX & TRAIL... 05/23/23 - VEHICLE TIRES & VALVES 7/1/23-4/30/24 - GRANT SOFTWARE SU.. 5/1/23-6/30/23 - GRANT SOFTWARE SU.. 04/13-05/31/23 - EMAIL SPAM PROTECT. 05/11/23-05/11/24 - RING ANNUAL SER.. 04/27/23 - (PHONE CHARGER CABLES 05/24/23 - WIRELESS EARBUDS (5) 05/11/23 - CABLE PROTECTORS (7) & EX.. 04/28/23 & 05/28/23 - HULU SUBSCRIPT. 05/09/23 - BATTERY BACKUP & SURGE ... 04/26/23 - SHREDDER & SUPPLIES FOR ... 05/11/23 - WIRING FOR STUDY SESSION.. 05/02/23 - UNLOCK (PHONE FOR A.MO... Account Name Construction Retention Payable Construction Retention Payable Construction Construction Design Design Design Account Number 401-0000-60188 401-0000-20600 401-0000-60188 401-0000-20600 401-0000-60188 401-0000-60188 401-0000-60185 401-0000-60185 401-0000-60185 Amount 9,009.73 -15,668.47 313,369.40 15,668.47 221.19 240.68 12.91 24.34 129.17 Fund 401- CAPITAL IMPROVEMENT PROGRAMS Total: 325,581.93 Vehicle Repair & Maintenan... Vehicle Repair & Maintenan... Fuel & Oil Fuel & Oil Fuel & Oil Vehicle Repair & Maintenan... Vehicles, Purchased Parts, Accessories, and Upfits Machinery & Equipment Furniture Parts, Accessories, and Upfits Parts, Accessories, and Upfits Parts, Accessories, and Upfits 501-0000-60676 501-0000-60676 501-0000-60674 501-0000-60674 501-0000-60674 501-0000-60676 501-0000-71031 501-0000-60675 501-0000-80100 501-0000-71020 501-0000-60675 501-0000-60675 501-0000-60675 3,460.00 1,713.37 4,966.80 3,977.44 4,695.94 819.59 38,653.44 141.35 6,519.56 3,553.29 -22.00 393.31 1,903.43 Fund 501- FACILITY & FLEET REPLACEMENT Total: 70,775.52 Prepaid Expense Software Licenses Software Licenses Software Licenses Operating Supplies Operating Supplies Operating Supplies Cable/Internet - Utilities Machinery & Equipment Machinery & Equipment Operating Supplies Operating Supplies 05/04/23 - PARK EQUIPMENT BENCHES Parks 502-0000-13600 502-0000-60301 502-0000-60301 502-0000-60301 502-0000-60420 502-0000-60420 502-0000-60420 502-0000-61400 502-0000-80100 502-0000-80100 502-0000-60420 502-0000-60420 Fund 502 - INFORMATION TECHNOLOGY Total: 503-0000-71060 Fund 503 - PARK EQUIP & FACILITY FUND Total: 211151 08/30/-09/01/23 - CJPIA RISK MGMT C... Prepaid Expense 211151 05/03/23 - VEHICLE TOURNIQUETS Operating Supplies 211151 05/03/23 - FIRST AID KITS (55) Operating Supplies Fund: 601- SILVERROCK RESORT GARDAWORLD 211173 USA DRAIN AND PLUMBING... 211205 06/2023 - SRR ARMORED SERVICE 05/16/23 - SRR WATER HEATER REPAIR 504-0000-13600 504-1010-60420 504-1010-60420 Fund 504- INSURANCE FUND Total: Bank Fees 601-0000-60455 Repair & Maintenance 601-0000-60660 Fund 601 - SILVERROCK RESORT Total: 1,000.00 200.00 449.00 79.98 35.73 119.55 195.13 149.98 456.37 3,132.91 237.08 100.00 6,155.73 2,031.60 2,031.60 1,001.70 365.33 1,826.55 3,193.58 725.11 495.00 1,220.11 Grand Total: 577,608.00 7/3/2023 2:06:08 PM Page 4 of 7 140 Demand Register Packet: APPKT03497 - 06/16/2023 JB Fund Summary Fund 101 - GENERAL FUND 201- GAS TAX FUND 202 - LIBRARY & MUSEUM FUND 215 - LIGHTING & LANDSCAPING FUND 235 - SO COAST AIR QUALITY FUND 241- HOUSING AUTHORITY 270 - ART IN PUBLIC PLACES FUND 401- CAPITAL IMPROVEMENT PROGRAMS 501- FACILITY & FLEET REPLACEMENT 502 - INFORMATION TECHNOLOGY 503 - PARK EQUIP & FACILITY FUND 504 - INSURANCE FUND 601- SILVERROCK RESORT Account Number 101-0000-13600 101-0000-20304 101-0000-22835 101-0000-41410 101-0000-42400 101-0000-42401 101-0000-42402 101-0000-42403 101-1001-60320 101-1002-60320 101-1002-60400 101-1002-60510 101-1004-60129 101-1004-60322 101-1004-60340 101-1005-60103 101-1005-60320 101-1005-60351 101-1005-60400 101-1005-60450 101-1006-60103 101-1006-60320 101-1006-60400 101-1007-60403 101-1007-60470 101-2001-60109 101-2001-60420 101-2001-61400 101-2002-60691 101-2002-61200 101-2002-61300 101-2002-61400 101-3001-60510 101-3001-60531 101-3002-60107 101-3002-60420 101-3003-60149 101-3005-60423 101-3005-60431 101-3005-61204 101-3005-61206 101-3005-61208 Grand Total: Account Summary Account Name Prepaid Expense Sales Taxes Payable Election Deposit Zoning Change Mitigatio... Building Permits Plumbing Permits Mechanical Permits Electrical Permits Travel & Training Travel & Training Office Supplies Contingency for Operati... Recruiting/Pre-Employm... Training & Education/M... Employee Recognition E... Professional Services Travel & Training Membership Dues Office Supplies Advertising Professional Services Travel & Training Office Supplies Citywide Supplies Postage LQ Police Volunteers Operating Supplies Cable/Internet - Utilities Maintenance/Services Water - Utilities Telephone - Utilities Cable/Internet - Utilities Grants & Economic Deve... Homeless Bus Passes Instructors Operating Supplies Community Experiences Supplies -Graffiti and Va... Materials/Supplies Water -Fritz Burns Park-... Water -Desert Pride - Util.. Water -Seasons Park - Ut.. Expense Amount 126,693.14 6,787.08 4,856.77 8,684.66 18,319.09 58.79 3,250.00 325,581.93 70,775.52 6,155.73 2,031.60 3,193.58 1,220.11 577,608.00 Expense Amount 1,299.00 -228.64 200.00 1,782.14 513.50 233.36 255.62 167.40 2,613.86 118.47 212.28 18,595.00 543.16 1,170.44 59.64 3,442.50 74.07 125.00 165.86 506.00 285.69 360.00 -679.67 379.00 17.01 585.56 310.68 528.94 3,214.62 207.40 99.99 113.90 15,000.00 3,000.00 1,379.40 81.54 10,340.21 247.66 1,160.66 207.61 1,514.03 28.22 7/3/2023 2:06:08 PM Page 5 of 7 141 Demand Register Packet: APPKT03497 - 06/16/2023 JB Account Summary Account Number Account Name Expense Amount 101-3005-61209 Water -Community Park ... 190.38 101-3007-60134 Promotional Items 3,267.50 101-3007-60351 Membership Dues 1,170.12 101-3007-60410 Printing 23.70 101-3007-60420 Operating Supplies 28.25 101-3008-60115 Janitorial 15,125.16 101-3008-60196 Annual Permits/Inspecti... 979.65 101-3008-60431 Materials/Supplies 3,144.01 101-3008-60432 Tools/Equipment 267.39 101-3008-60667 HVAC 924.50 101-3008-61200 Water - Utilities 24.71 101-6001-60352 Subscriptions & Publicat... 11.98 101-6002-60320 Travel & Training 270.20 101-6006-60125 Temporary Agency Servi... 2,835.00 101-6006-60320 Travel & Training 161.21 101-7001-60320 Travel & Training 609.00 101-7001-60400 Office Supplies 34.90 101-7002-60103 Professional Services 150.00 101-7002-60183 Map/Plan Checking 3,185.00 101-7003-60432 Tools/Equipment 5,338.51 101-7003-60510 Signal Knockdowns, Cont.. 18,433.97 101-7006-60146 PM 10 - Dust Control 152.89 101-7006-60320 Travel & Training 134.00 201-7003-60428 Barricades 4,864.93 201-7003-60429 Traffic Control Signs 331.69 201-7003-60431 Materials/Supplies 760.81 201-7003-60433 Paint/Legends 829.65 202-3004-60115 Janitorial 2,844.14 202-3004-60664 Fire Extinguisher Service 192.80 202-3006-60115 Janitorial 1,245.93 202-3006-60664 Fire Extinguisher Service 120.11 202-3006-60691 Maintenance/Services 250.00 202-3006-61200 Water - Utilities 203.79 215-7004-60420 Operating Supplies 250.19 215-7004-60427 Safety Gear 120.00 215-7004-60431 Materials/Supplies 701.08 215-7004-60691 Maintenance/Services 4,800.00 215-7004-61116 Electric - Utilities 29.28 215-7004-61117 Electric - Medians - Utilit... 12.34 215-7004-61211 Water - Medians - Utiliti... 2,771.77 235-0000-60186 CVAG 18,319.09 241-9101-60420 Operating Supplies 58.79 270-0000-43201 APP Fees 3,250.00 401-0000-20600 Retention Payable -450.49 401-0000-60185 Design 166.42 401-0000-60188 Construction 325,866.00 501-0000-60674 Fuel & Oil 13,640.18 501-0000-60675 Parts, Accessories, and ... 2,416.09 501-0000-60676 Vehicle Repair & Maint... 5,992.96 501-0000-71020 Furniture 3,553.29 501-0000-71031 Vehicles, Purchased 38,653.44 501-0000-80100 Machinery & Equipment 6,519.56 502-0000-13600 Prepaid Expense 1,000.00 502-0000-60301 Software Licenses 728.98 502-0000-60420 Operating Supplies 687.49 502-0000-61400 Cable/Internet - Utilities 149.98 502-0000-80100 Machinery & Equipment 3,589.28 503-0000-71060 Parks 2,031.60 7/3/2023 2:06:08 PM Page 6 of 7 142 Demand Register Packet: APPKT03497 - 06/16/20231B Account Number 504-0000-13600 504-1010-60420 601-0000-60455 601-0000-60660 Project Account Key **None** 111205CT 111205RP 201804E 201923RP 202102D 202108CT 202201CT 202208CT 202218CT 202218RP BDAYE CONCERTE CORONANR CSA152E Account Summary Account Name Prepaid Expense Operating Supplies Bank Fees Repair & Maintenance Grand Total: Project Account Summary Project Account Name **None** Construction Expense Retention Payable Landscape & Lighting Median IsIan... Retention Payable Design Expense Construction Expense Construction Expense Construction Expense Construction Expense Retention Payable City Picnic & Birthday Celebration ... Concert Expense Corona Non Reimbursable CSA 152 Expenses Grand Total: Expense Amount 1,001.70 2,191.88 725.11 495.00 577,608.00 Project Name **None** Dune Palms Bridge Imp/BRLKS-52 Dune Palms Bridge Imp/BRLKS-52 Landscape & Lighting Median Isla Washington St at Ave 50/Calle Ta Fritz Burns Park Improvements FY 21/22 PMP Slurry Seal Improv Avenue 50 Pavement Rehab (Wa Citywide Miscellaneous ADA Imp SilverRock Park Venue WIFI and ( SilverRock Park Venue WIFI and ( City Picnic & Birthday Celebratior Master Account for all SRR Conc€ Corona Virus Emergency Respom CSA 152 Project Tracking 577,608.00 Expense Amount 242,124.27 313,369.40 15,668.47 701.08 -15,668.47 166.42 1,397.00 221.19 1,868.68 9,009.73 -450.49 203.72 8,117.00 730.00 150.00 *Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 7/3/2023 2:06:08 PM Page 7 of 7 143 ca ace, City of La Quinta Vendor Name Fund: 101 - GENERAL FUND CENTRAL COMMUNICATIONS WILLDAN CHARTER COMMUNICATIONS.. CHARTER COMMUNICATIONS.. VINTAGE E & S INC DOWNSTREAM SERVICES, IN... SIGNATURE TINT DATA TICKET, INC. DATA TICKET, INC. SPARKLETTS MADDEN MEDIA MADDEN MEDIA MADDEN MEDIA MADDEN MEDIA MADDEN MEDIA NICHOLS CONSULTING APOLLO WOOD PRODUCTS APOLLO WOOD PRODUCTS DESERT CONCEPTS CONSTR... DESERT CONCEPTS CONSTR... VINTAGE ASSOCIATES VINTAGE ASSOCIATES NI GOVERNMENT SERVICES I... ENVIRONMENTAL PRODUCTS.. XPRESS GRAPHICS ODP BUSINESS SOLUTIONS, L... ODP BUSINESS SOLUTIONS, L... ODP BUSINESS SOLUTIONS, L... ODP BUSINESS SOLUTIONS, L... ODP BUSINESS SOLUTIONS, L... ODP BUSINESS SOLUTIONS, L... ODP BUSINESS SOLUTIONS, L... DESERT RECREATION DISTRI... MUSCO CORPORATION BIO-TOX LABORATORIES BIO-TOX LABORATORIES WHITE CAP CONSTRUCTION ... GRAPHTEK HOSTING, LLC RASA/ERIC NELSON RASA/ERIC NELSON RASA/ERIC NELSON WOOD, RUSSELL DAVID WOOD, RUSSELL DAVID MOYA, DANIEL AMERICAN FORENSIC NURSE... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... Payment Number Description (Item) 211218 06/2023 - STVR HOTLINE 211265 05/2023 - ONCALL TRAFFIC ENGINEERI... 211219 06/05-07/04/23 - FS #32 CABLE/INTERN... 211219 06/03-07/02/23 - FS #93 INTERNET (351... 211262 06/09/23 - INSTALL WIRING TO FB PARK... 211227 5/15-5/18/23 - STORM WATER INLETS I... 211256 05/10/23 - PROP 68 SIGN 211223 05/2023 - CODE CITATION PROCESSING 211223 05/2023 - POLICE CITATION PROCESSING 211257 05/17/23 & 05/31/23 - CITYWIDE DRINK... 211238 05/2023 - MEDIA SERVICES 211238 05/2023 - MEDIA SERVICES/WEBSITE D... 211238 06/13/23 - MEDIA SERVICES/DIGTL STR... 211238 06/2023 - MEDIA SERVICES 211238 06/2023 - MEDIA SERVICES/WEBSITE D... 211243 FY 22/23 SB90 CLAIM PREPARATION SE... 211213 06/14/23 - PLAYGROUND FIBER WOOD ... 211213 06/14/23 - PLAYGROUND FIBER WOOD ... 211224 INSTALL BIKE RACKS FOR PIONEER & EIS... 211224 INSTALL CONCRETE PADS AT PIONEER &... 211261 05/31/23 - PLANTS FOR SRR PARK 211261 05/31/23 - PLANTS FOR PIONEER PARK 211242 05/2023 - SATELLITE PHONES 211230 06/08/23 - CHEMICAL DUST SUPPRESAN... 211268 6/12/23 - EVENTS/PROGRAMMING SU... 211244 05/16/23 - OFFICE SUPPLIES 211244 05/15/23 - PENS & NOTEBOOKS 211244 05/15/23 - PENS & NOTEBOOKS 211244 05/16/23 - USB FLASH DRIVE 211244 05/15/23 - CODE OFFICE SUPPLIES 211244 05/18/23 - CODE OFFICE SUPPLIES 211244 06/02/23 - USB FLASH DRIVE 211225 05/2023 - FB POOL OPERATIONS & PRO... 211240 03/2023-03/2024 - CONTROL LINK SERV... 211216 04/10/23 - BLOOD/ALCOHOL ANALYSIS 211216 05/15/23 - BLOOD/ALCOHOL ANALYSIS 211264 06/06/23 - TOOLS 211233 01/01/23 - LQ POLICE WEBSITE DOMAIN 211250 06/01/23 - LAD 2023-0002 ONCALL MAP.. 211250 06/01/23 - COCO 2023-0002 ONCALL M... 211250 06/06/23 - FTM 2023-0001 ONCALL MAP.. 211267 05/09/23 - POLICE TOW LA231290054 211267 05/19/23 - POLICE TOW LA231390028 211239 6/16/23 - WEED ABATEMENT LOT CLEA... 211212 5/26/23 - BLOOD/ALCOHOL ANALYSIS 211236 04/19/29 - DOUBLE SIDED TAPE 211236 04/03/23 - WC OPERATING SUPPLIES 211236 04/21/23 - TRASH BAGS & PVC GLUE 211236 03/31/23 - MASONRY DRILL BITS 211236 03/30/23 - DRILL BITS 211236 04/03/23 - MECHANICS TOOL SET 211236 04/06/23 - FLAGGING TAPE & SANDING ... 211236 03/28/23 - RECIPROCATING SAW BLADES Demand Register Packet: APPKT03506 - 06/23/2023 JB Account Name Professional Services Contract Traffic Engineer Cable/Internet - Utilities Cable/Internet - Utilities Maintenance/Services Professional Services Materials/Supplies Administrative Citation Servi... Administrative Citation Servi... Citywide Supplies Marketing & Tourism Promot.. Marketing & Tourism Promot.. Marketing & Tourism Promot.. Marketing & Tourism Promot.. Marketing & Tourism Promot.. Professional Services Sales Taxes Payable Materials/Supplies Maintenance/Services Maintenance/Services Materials/Supplies Materials/Supplies Mobile/Cell Phones/Satellites PM 10 - Dust Control Community Experiences Office Supplies LQ Police Volunteers Supplies - Field Supplies - Field Supplies - Field Supplies - Field Supplies - Field Fritz Burns Pool Programming Lighting Service Blood/Alcohol Testing Blood/Alcohol Testing Tools/Equipment LQ Police Volunteers Map/Plan Checking Map/Plan Checking Map/Plan Checking Sheriff - Other Sheriff - Other Lot Cleaning/Gravel Program Blood/Alcohol Testing Operating Supplies Operating Supplies Materials/Supplies Tools/Equipment Tools/Equipment Tools/Equipment Materials/Supplies Tools/Equipment Account Number 101-6004-60103 101-7006-60144 101-2002-61400 101-2002-61400 101-3005-60691 101-7003-60103 101-3005-60431 101-6004-60111 101-6004-60111 101-1007-60403 101-3007-60461 101-3007-60461 101-3007-60461 101-3007-60461 101-3007-60461 101-2001-60103 101-0000-20304 101-3005-60431 101-3005-60691 101-3005-60691 101-3005-60431 101-3005-60431 101-2002-61304 101-7006-60146 101-3003-60149 101-6004-60400 101-2001-60109 101-6004-60425 101-6004-60425 101-6004-60425 101-6004-60425 101-6004-60425 101-3003-60184 101-3005-60136 101-2001-60174 101-2001-60174 101-7003-60432 101-2001-60109 101-7002-60183 101-7002-60183 101-7002-60183 101-2001-60176 101-2001-60176 101-6004-60120 101-2001-60174 101-3002-60420 101-3002-60420 101-3005-60431 101-3005-60432 101-3005-60432 101-3005-60432 101-3008-60431 101-3008-60432 Amount 594.00 15,116.50 10.52 99.99 3,110.80 21,497.00 592.63 828.50 197.81 223.21 78,956.11 12,857.14 50,000.00 75,356.10 7,857.14 2,400.00 -32.00 4,185.00 400.00 9,400.00 662.00 900.00 87.35 4,200.00 6,550.94 110.76 23.48 29.75 26.20 28.54 56.63 60.88 7,171.08 475.00 409.25 966.41 2,722.15 350.00 350.00 350.00 1,450.00 271.00 316.75 300.00 401.10 18.56 168.53 53.91 33.02 138.37 77.47 64.98 51.62 7/3/2023 2:04:44 PM Page 1 of 6 144 Demand Register Packet: APPKT03506 - 06/23/2023 JB Vendor Name LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... FIRST CHOICE A/C & HEATING.. COACHELLA VALLEY ASSOC 0... COACHELLA VALLEY ASSOC 0... DESERT RESORT MANAGEM... FIRST CHOICE A/C & HEATING.. CHAUDHRY, ELIZABETH BATRES, JESSE SANCHEZ, TOMMI FRONTIER COMMUNICATIO... FRONTIER COMMUNICATIO... COACHELLA VALLEY CONSER... RIVERSIDE ASSESSOR COACHELLA VALLEY CONSER... RIVERSIDE ASSESSOR SYMONS FIRE PROTECTION, ... RIVERSIDE COUNTY SHERIFF ... Payment Number Description (Item) 211236 04/05/23 - STEEL CONDUIT 211236 03/28/23 - TACKY GREASE & PAINT THI... 211236 03/29/23 - RAG BOXES 211236 04/14/23 - DRILLING HAMMER & HAND... 211236 04/04/23 - SHOVEL & DRIVE BIT SET 211236 04/24/23 - PUSH BROOM & SHOVEL 211236 04/17/23 - UTILITY KNIFE & BROOM 211236 03/29/23 - SHOVEL 211231 06/13/23 - CH HVAC DIAGNOSTIC ANAL... 211220 08/2022-01/2023 - ARTS AND MUSIC LI... 211220 02/2023 - ARTS AND MUSIC LINE SHARE... 211226 06/2023 - SECURITY PATROL SERVICES 211231 04/06/23 - CH HALL HVAC TUNE UP 129 FY 22/23 ANNUAL WELLNESS DOLLARS ... 211215 6/21/23 ONLINE CPA EXAM PREP COUR... 211254 5/15-5/19/23 TYLER WORKSHOP SNACK... 211232 06/2023 - LQ PARK PHONE 211232 05/28-06/27/23 - SPORTS COMPLEX PH... 211221 05/2023 - MSHCP FEES 211252 05/2023 - RECORDING FEES 211221 05/2023 - MSHCP FEES 211252 05/2023 - RECORDING FEES 211258 05/30/23 - PERMIT FEES REFUND FSS20... 211253 03/25-04/24/23 - MOTOR FUEL CHARGES Fund: 201 - GAS TAX FUND CRAFCO, INC 211222 CRAFCO, INC 211222 LOWE'S HOME IMPROVEME... 211236 Fund: 202 - LIBRARY & MUSEUM FUND OFFICE OF ECONOMIC DEVE... 211245 OFFICE OF ECONOMIC DEVE... 211245 Fund: 215 - LIGHTING & LANDSCAPING FUND VINTAGE E & S INC 211262 VINTAGE E & S INC 211262 DESERT CONCEPTS CONSTR... 211224 DESERT CONCEPTS CONSTR... 211224 MACIAS NURSERY, INC. 211237 PWLC II, INC 211249 PWLC II, INC 211249 PWLC II, INC 211249 PWLC II, INC 211249 LOWE'S HOME IMPROVEME... 211236 LOWE'S HOME IMPROVEME... 211236 LOWE'S HOME IMPROVEME... 211236 Fund: 224 - TUMF FUND COACHELLA VALLEY ASSOC 0... 211220 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN WILLDAN FINANCIAL SERVIC... 211266 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS WESTERN SYSTEMS, INC NAI CONSULTING INC NAI CONSULTING INC 05/22/23 - ASPHALT PATCH 06/08/23 - ASPHALT PATCH 04/10/23 - CONCRETE ANCHORS Account Name Operating Supplies Operating Supplies Operating Supplies Operating Supplies Tools/Equipment Tools/Equipment Tools/Equipment Tools/Equipment HVAC Contributions to Other Age Contributions to Other Age Professional Services HVAC Annual Wellness Dollar Rei Travel & Training Travel & Training Telephone - Utilities Telephone - Utilities MSHCP Mitigation Fee Due to County Recorder CVMSHCP Admin Fee Technical Over Payments, AR Policy Sheriff - Other Asphalt Asphalt Materials/Supplies 01/01-03/31/23 - QTR 3 MAKERSPACE ... Makerspace Operations 01/01-03/31/23 - QTR 3 MUSEUM CON... Museum Operations Fund 202 06/09/23 - LIGHT POLES INSTALL THRO... 6/12-6/16/23 STREET LIGHT POLES UPG... OLD TOWN DECORATIVE POTS REPLAC... STUCCO WALL REPAIRS WASHINGTON &.. 06/05/23 - PLANT 5/17-5/18/23 - PLANT REPLACEMENT AT.. 5/22-5/27/23 LA FONDA MEDIAN PLANT.. 5/29/23 - LA FONDA MEDIAN GROUND ... 6/6-6/8/23 LA FONDA MEDIAN GROUND.. 04/10/23 - SHEATHING WOOD 04/06/23 - INSECT KILLER 03/30/23 - STEEL THREADED RODS & H... 05/2023 - TUMF FEES FY 21/22 CONTINUING BOND DISCLOSU... 211263 06/01/23 - BATTERY BACKUP SYSTEMS 211241 05/2023 - CIVIC CENTER ACTIVITIES PR... 211241 05/2023 VILLAGE UNDERGROUND PJT F... Maintenance/Services Maintenance/Services Maintenance/Services Maintenance/Services Materials/Supplies Maintenance/Services Maintenance/Services Maintenance/Services Maintenance/Services Materials/Supplies Materials/Supplies Materials/Supplies Account Number 101-7003-60420 101-7003-60420 101-7003-60420 101-7003-60420 101-7003-60432 101-7003-60432 101-7003-60432 101-7003-60432 101-3008-60667 nc.. 101-7006-60480 nc.. 101-7006-60480 101-6004-60103 101-3008-60667 m... 101-1004-50252 101-1006-60320 101-6006-60320 101-3005-61300 101-3005-61300 101-0000-20310 101-0000-20325 101-0000-43631 101-6004-60108 101-0000-20330 101-2001-60176 Fund 101- GENERAL FUND Total: 201-7003-60430 201-7003-60430 201-7003-60431 Fund 201- GAS TAX FUND Total: 202-3009-60105 202-3006-60105 - LIBRARY & MUSEUM FUND Total: 215-7004-60691 215-7004-60691 215-7004-60691 215-7004-60691 215-7004-60431 215-7004-60691 215-7004-60691 215-7004-60691 215-7004-60691 215-7004-60431 215-7004-60431 215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total: TUMF Payable to CVAG 224-0000-20320 Amount 72.33 62.50 28.88 149.68 71.73 121.31 97.57 34.08 79.00 3,972.79 2,870.81 3,883.51 4,807.00 185.02 2,301.63 66.38 47.93 52.71 107,565.00 164.00 -1,075.50 40.00 266.00 524.66 438,915.20 2,455.38 1,770.25 62.94 4,288.57 39,424.12 57,686.99 97,111.11 9,675.00 13,075.00 700.00 14,600.00 179.44 1,824.00 6,080.00 5,776.00 3,432.00 76.59 28.84 79.56 55,526.43 186,150.00 Fund 224 - TUMF FUND Total: 186,150.00 Consultants 237-9001-60104 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: Construction Professional Services Professional Services 401-0000-60188 401-0000-60103 401-0000-60103 2,305.00 2,305.00 9,444.77 962.50 175.00 7/3/2023 2:04:44 PM Page 2 of 6 145 Demand Register Packet: APPKT03506 - 06/23/2023 JB Vendor Name Payment Number NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC NAI CONSULTING INC HERMANN DESIGN GROUP I... HERMANN DESIGN GROUP I... HERMANN DESIGN GROUP I... HERMANN DESIGN GROUP I... PLANIT REPROGRAPHICS SYS... Description (Item) 211241 05/2023 - AVE 50 BRIDGE SPANNING TH... 211241 05/2023 MOON RIVER DRIVE PAVEMEN... 211241 05/2023 AVE 50 WIDENING IMPROV JEF... 211241 05/2023 - 2021-02 FRITZ BURNS PARK I... 211241 05/2023 - 201709 JEFFERSON ST AT AVE... 211241 5/2023 FRED WARING PAVEMENT REH... 211241 05/2023 - 2019-05 HIGHWAY 111 CORR... 211241 05/2023 - 2019-01 VILLAGE ART/CULTU... 211241 05/2023 CITYWIDE MISC ADA IMPROV... 211241 05/2023 - SILVERROCK RESORT INFRAST... 211241 5/2023 AVE 52 PAVEMENT REHAB MAD... 211241 05/2023 - AVE 48 ART AND MUSIC LINE 211241 05/2023 - FY 22/23 PAVEMENT MANAG... 211241 05/2023 2019-23 WASHINGTON STAVE... 211241 05/2023 - 2021-08 SLURRY SEAL PROJECT 211241 05/2023 - CITYWIDE STRIPING REFRESH 211241 05/2023 - 2011-05 DUNE PALMS BRIDGE 211241 05/2023 - 2016-03 LANDSCAPE RENOVA... 211241 CIVIC CENTER CAMPUS LAKE IRRIG CON... 211241 5/2023 AVE 50 REHABILITATION(WASH ... 211235 04/2023 - CACTUS FLOWER LANDSCAPE... 211235 04/2023 - CACTUS FLOWER LANDSCAPE... 211235 04/2023 - MARBELLA/SIERRA DEL REY L... 211235 04/2023 - DESERT PRIDE LANDSCAPE AR... 211247 06/16/23 - FRED WARING PAVEMENT R... Fund: 501- FACILITY & FLEET REPLACEMENT DESERT CONCEPTS CONSTR... AUTOZONE AUTOZONE BMW MOTORCYCLES OF RIV... DURABLE COATING, INC. ENTERPRISE FM TRUST POWERPLAN BF POWERPLAN BF 211224 06/12/23 - WELDING SAFETY HOOKS FO... 211214 06/6/23 - HIGH PRESSURE GAUGE & WI... 211214 06/7/23 - CABIN AIR FILTER 211217 04/04/23 - MOTORCYCLE REPAIR A1155 211228 2023 COLORADO SPRAY ON BED LINER V.. 211229 06/2023 - FLEET LEASES 211248 05/31/23 - BACKHOE FAN BELT REPAIR 211248 06/06/23 - VACUUM PUMP SERVICE Fund: 502 - INFORMATION TECHNOLOGY CHARTER COMMUNICATIONS.. 211219 CHARTER COMMUNICATIONS.. 211219 TYLER TECHNOLOGIES 211259 CHARTER COMMUNICATIONS.. 211219 ACORN TECHNOLOGY SERVI... 211211 PLACER LABS, INC. 211246 RINCON CONSULTANTS, INC. 211251 VERIZON WIRELESS 211260 VERIZON WIRELESS 211260 VERIZON WIRELESS 211260 FRONTIER COMMUNICATIO... 211232 FRONTIER COMMUNICATIO... 211232 FRONTIER COMMUNICATIO... 211232 FRONTIER COMMUNICATIO... 211232 FRONTIER COMMUNICATIO... 211232 Fund: 503 - PARK EQUIP & FACILITY FUND SHADE STRUCTURES, INC 211255 Fund: 601 - SILVERROCK RESORT H&G HOME IMPROVEMENTS .. 211234 FIRST CHOICE A/C & HEATING.. 211231 06/2023 - CH CABLE (4625) 05/20-06/19/23 - WC CABLE (1909) 05/2023 - SOFTWARE SERVICES 05/24-06/23/23 - WC CABLE (4601) BUSINESS CONTINUITY & DISASTER REC... 06/2023 - VENUE ANALYTICS PLATFORM 05/2023 - GEOGRAPHIC INFORMATION ... 05/02-06/01/23 - BACKUP SERVER (2183) 05/02-06/01/23 - CITY (PADS (5587) 05/02-06/01/23 - CITY CELL SVC (5496) 06/03-07/02/23 - 2ND CITY INTERNET LI... 06/04-07/03/23 - DSL SVC 05/25-06/24/23 - CH INTERNET 05/27-06/26/23 - BLACKHAWK/LQ PARK... 05/12-06/11/23 - X PARK INTERNET Account Name Professional Services Professional Services Professional Services Professional Services Professional Services Professional Services Professional Services Professional Services Professional Services Professional Services Professional Services Professional Services Professional Services Professional Services Professional Services Professional Services Professional Services Professional Services Professional Services Professional Services Design Design Design Design Construction Account Number 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60103 401-0000-60185 401-0000-60185 401-0000-60185 401-0000-60185 401-0000-60188 Amount 2,135.00 37.50 387.50 525.00 350.00 1,962.50 1,250.00 387.50 812.50 37.50 2,387.50 737.50 350.00 87.50 7,612.50 1,400.00 1,965.00 962.50 175.00 4,345.00 3,822.00 277.50 742.50 315.00 59.71 Fund 401- CAPITAL IMPROVEMENT PROGRAMS Total: 43,706.48 Vehicle Repair & Maintenan... Parts, Accessories, and Upfits Parts, Accessories, and Upfits Motorcycle Repair & Mainte... Parts, Accessories, and Upfits Vehicles, Rentals & Leases Vehicle Repair & Maintenan... Vehicle Repair & Maintenan... 501-0000-60676 501-0000-60675 501-0000-60675 501-0000-60679 501-0000-60675 501-0000-71030 501-0000-60676 501-0000-60676 1,700.00 37.44 43.48 852.80 569.38 3,879.65 843.46 4,233.63 Fund 501- FACILITY & FLEET REPLACEMENT Total: 12,159.84 Cable/Internet - Utilities Cable/Internet - Utilities Software Implementation/E... Cable/Internet - Utilities Consultants Software Licenses Software Implementation/E... Cable/Internet - Utilities Cell/Mobile Phones Cell/Mobile Phones Cable/Internet - Utilities Cable/Internet - Utilities Cable/Internet - Utilities Cable/Internet - Utilities Cable/Internet - Utilities 05/31/23 - FB PARK SHADE STRUCTURES Parks 502-0000-61400 502-0000-61400 502-0000-71049 502-0000-61400 502-0000-60104 502-0000-60301 502-0000-71049 502-0000-61400 502-0000-61301 502-0000-61301 502-0000-61400 502-0000-61400 502-0000-61400 502-0000-61400 502-0000-61400 175.81 11.59 22,284.26 280.75 9,906.25 2,062.50 8,153.50 66.17 1,273.82 3,117.55 2,580.00 436.24 85.98 80.98 890.00 Fund 502 - INFORMATION TECHNOLOGY Total: 51,405.40 503-0000-71060 83,275.65 Fund 503 - PARK EQUIP & FACILITY FUND Total: 83,275.65 06/10/23 - SRR IRON GATE REPAIR Repair & Maintenance 06/07/23 - SRR MAINTENANCE YARD H... Repair & Maintenance 601-0000-60660 601-0000-60660 4,580.00 1,814.40 7/3/2023 2:04:44 PM Page 3 of 6 146 Demand Register Vendor Name Payment Number LOWE'S HOME IMPROVEME... 211236 Description (Item) 04/12/23 - LIGHT BULBS FOR SRR Account Name Repair & Maintenance Packet: APPKT03506 - 06/23/20231B Account Number Amount 601-0000-60660 61.98 Fund 601 - SILVERROCK RESORT Total: 6,456.38 Grand Total: 981,300.06 7/3/2023 2:04:44 PM Page 4 of 6 147 Demand Register Packet: APPKT03506 - 06/23/2023 JB Fund Summary Fund 101 - GENERAL FUND 201- GAS TAX FUND 202 - LIBRARY & MUSEUM FUND 215 - LIGHTING & LANDSCAPING FUND 224 - TUMF FUND 237 - SUCCESSOR AGCY PA 1 ADMIN 401- CAPITAL IMPROVEMENT PROGRAMS 501- FACILITY & FLEET REPLACEMENT 502 - INFORMATION TECHNOLOGY 503 - PARK EQUIP & FACILITY FUND 601- SILVERROCK RESORT Account Number 101-0000-20304 101-0000-20310 101-0000-20325 101-0000-20330 101-0000-43631 101-1004-50252 101-1006-60320 101-1007-60403 101-2001-60103 101-2001-60109 101-2001-60174 101-2001-60176 101-2002-61304 101-2002-61400 101-3002-60420 101-3003-60149 101-3003-60184 101-3005-60136 101-3005-60431 101-3005-60432 101-3005-60691 101-3005-61300 101-3007-60461 101-3008-60431 101-3008-60432 101-3008-60667 101-6004-60103 101-6004-60108 101-6004-60111 101-6004-60120 101-6004-60400 101-6004-60425 101-6006-60320 101-7002-60183 101-7003-60103 101-7003-60420 101-7003-60432 101-7006-60144 101-7006-60146 101-7006-60480 201-7003-60430 201-7003-60431 202-3006-60105 202-3009-60105 Grand Total: Account Summary Account Name Sales Taxes Payable MSHCP Mitigation Fee Due to County Recorder Over Payments, AR Policy CVMSHCP Admin Fee Annual Wellness Dollar ... Travel & Training Citywide Supplies Professional Services LQ Police Volunteers Blood/Alcohol Testing Sheriff - Other Mobile/Cell Phones/Sate... Cable/Internet - Utilities Operating Supplies Community Experiences Fritz Burns Pool Progra... Lighting Service Materials/Supplies Tools/Equipment Maintenance/Services Telephone - Utilities Marketing & Tourism Pr... Materials/Supplies Tools/Equipment HVAC Professional Services Technical Administrative Citation ... Lot Cleaning/Gravel Prog.. Office Supplies Supplies - Field Travel & Training Map/Plan Checking Professional Services Operating Supplies Tools/Equipment Contract Traffic Engineer PM 10 - Dust Control Contributions to Other A... Asphalt Materials/Supplies Museum Operations Makerspace Operations Expense Amount 438,915.20 4,288.57 97,111.11 55,526.43 186,150.00 2,305.00 43,706.48 12,159.84 51,405.40 83,275.65 6,456.38 981,300.06 Expense Amount -32.00 107,565.00 164.00 266.00 -1,075.50 185.02 2,301.63 223.21 2,400.00 373.48 1,776.76 1,112.41 87.35 110.51 187.09 6,550.94 7,171.08 475.00 6,393.54 248.86 12,910.80 100.64 225,026.49 64.98 51.62 4,886.00 4,477.51 40.00 1,026.31 300.00 110.76 202.00 66.38 2,150.00 21,497.00 313.39 3,046.84 15,116.50 4,200.00 6,843.60 4,225.63 62.94 57,686.99 39,424.12 7/3/2023 2:04:44 PM Page 5 of 6 148 Demand Register Packet: APPKT03506 - 06/23/2023 JB Account Number 215-7004-60431 215-7004-60691 224-0000-20320 237-9001-60104 401-0000-60103 401-0000-60185 401-0000-60188 501-0000-60675 501-0000-60676 501-0000-60679 501-0000-71030 502-0000-60104 502-0000-60301 502-0000-61301 502-0000-61400 502-0000-71049 503-0000-71060 601-0000-60660 Project Account Key **None** 111205P 141513P 201603D 201603P 201606P 201709P 201804E 201901P 201902P 201905P 201923P 202008D 202008P 202102P 202104P 202108P 202201P 202203CT 202203P 202205P 202206P 202208P 202210P 202214P 202216E 202226E 202227E 2223PMPP 2223TMICT CSA152E STVRE Account Summary Account Name Materials/Supplies Maintenance/Services TUMF Payable to CVAG Consultants Professional Services Design Construction Parts, Accessories, and ... Vehicle Repair & Maint... Motorcycle Repair & Ma... Vehicles, Rentals & Leas... Consultants Software Licenses Cell/Mobile Phones Cable/Internet - Utilities Software Implementatio... Parks Repair & Maintenance Grand Total: Project Account Summary Project Account Name **None** Professional Expense Professional Expense Design Expense Professional Expense Professional Expense Professional Expense Landscape & Lighting Median IsIan... Professional Expense Professional Expense Professional Expense Professional Expense Design Expense Professional Expense Professional Expense Professional Expense Professional Expense Professional Expense Construction Expense Professional Expense Professional Expense Professional Expense Professional Expense Professional Expense Professional Expense General PW Maint - Desert Concep.. Fritz Burns Park Shade Structure Civic Center Activities Promenade Professional Expense Construction Expense CSA 152 Expenses Short Term Vacation Rental Expen... Grand Total: Expense Amount 364.43 55,162.00 186,150.00 2,305.00 29,045.00 5,157.00 9,504.48 650.30 6,777.09 852.80 3,879.65 9,906.25 2,062.50 4,391.37 4,607.52 30,437.76 83,275.65 6,456.38 981,300.06 Project Name Expense Amount **None** 756,358.38 Dune Palms Bridge Imp/BRLKS-5i 1,965.00 SilverRock Way Infra/Street Impr 37.50 La Quinta Landscape Renovation 5,157.00 La Quinta Landscape Renovation 962.50 Civic Center Campus Lake/Irrigati 175.00 Ave 53 Jefferson St.Roundabout 350.00 Landscape & Lighting Median Isis 40,041.44 Village Art Plaza Promenade & Ci 387.50 Avenue 50 Bridge Spanning the E 2,135.00 Highway 111 Corridor Area Plan I 1,250.00 Washington St at Ave 50/Calle Ts 87.50 Avenue 48 Art and Music Line Pn 6,843.60 Avenue 48 Art and Music Line Pn 737.50 Fritz Burns Park Improvements 525.00 Citywide Striping Refresh 1,400.00 FY 21/22 PMP Slurry Seal Improv 7,612.50 Avenue 50 Pavement Rehab (Wa 4,345.00 Fred Waring Drive Pavement Reh 59.71 Fred Waring Drive Pavement Reh 1,962.50 Avenue 50 Widening Improveme 387.50 Village Utilities Undergrounding I 175.00 Citywide Miscellaneous ADA Imp 812.50 Moon River Drive Pavement Reh: 37.50 Avenue 52 Pavement Rehabilitati 2,387.50 General PW Maintenance - Desei 25,100.00 Fritz Burns Park Shade Structure 83,275.65 Civic Center Activities Promenade 962.50 FY22/23 Pavement Management 350.00 FY22/23 Traffic Maintenance Imf 9,444.77 CSA 152 Project Tracking 21,497.00 Short Term Vacation Rental Traci 4,477.51 981,300.06 *Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 7/3/2023 2:04:44 PM Page 6 of 6 149 06, ate& Vendor Name City of La Quinta Fund: 101 - GENERAL FUND UNITED WAY OF THE DESERT UNITED WAY OF THE DESERT CHARTER COMMUNICATIONS.. CASC ENGINEERING & CONS... CHARTER COMMUNICATIONS.. SOUTHWEST AQUATICS INC SOUTHWEST AQUATICS INC THE SHERWIN-WILLIAMS CO. THE SHERWIN-WILLIAMS CO. ALARM MONITORING SERVI... HANSEN, DIANNE TRI-STATE MATERIALS INC TRI-STATE MATERIALS INC TRI-STATE MATERIALS INC TRI-STATE MATERIALS INC TRI-STATE MATERIALS INC THE LOCK SHOP, INC LOGIC COMPENSATION GRO... CALIFORNIA BUILDING OFFIC... ULINE ULINE ULINE PAX FITNESS REPAIR PAX FITNESS REPAIR JEFFREY PARKER TROUTDALE... JENSEN, SHARLA W JENSEN, SHARLA W SHIRY, TERESA HEWETT, ATSUKO YAMANE VINTAGE ASSOCIATES THE PRINTING PLACE MOWERS PLUS INC ODP BUSINESS SOLUTIONS, L... STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE USA DRAIN AND PLUMBING... COMTRONIX COMMUNICATI... MISSION LINEN SUPPLY ROBERT HALF ROBERT HALF DEPARTMENT OF JUSTICE TRULY NOLEN INC DEPARTMENT OF JUSTICE MERCHANTS BUILDING MAI... Payment Number Description (Item) 211351 CONTRIBUTION 211351 CONTRIBUTION 211279 06/16-07/15/23 - FS #70 CABLE (1860) 211277 05/2023 - ONCALL STORMWATER INSPE... 211279 06/16-07/15/23 - FS #32 CABLE (8152) 211336 06/2023 - LAKE MAINTENANCE SERVICE 211336 06/2023 - LAKE MAINTENANCE SERVICE 211344 06/19/23 - PAINT FOR LQ PARK 211344 06/22/23 - PAINT 211269 06/13/23 - WC ALARM SYSTEM MAINTE... 211298 05/22-06/12/23 - TUITION REIMBURSE... 211347 06/27/23 - GROUND COVER ROCK FOR ... 211347 06/27/23 - GROUND COVER ROCK FOR ... 211347 06/27/23 - GROUND COVER ROCK FOR ... 211347 06/27/23 - GROUND COVER ROCK FOR ... 211347 06/27/23 - GROUND COVER ROCK FOR ... 211342 06/22/23 - PICK OPEN FOR POLICE INVE... 211307 06/12/23 - RECLASS CITY JOB DESCRIPTI... 211275 06/02/23 - BUILDING CODE TRAINING D... 211350 6/19/23 STAND UP DESKTOPS FOR C.G... 211350 6/19/23 STAND UP DESKTOPS FOR J.DE... 211350 06/20/23 - REPLENISHING SANDBAGS F... 211323 06/26/23 - FITNESS EQUIPMENT REPLA... 211323 06/2023 - FITNESS EQUIPMENT MAINT... 211303 06/21/23 - DEPOSIT REFUND 211304 06/22/23 - PERSONAL TRAINING 3 SESS... 211304 06/22/23 - PERSONAL TRAINING 6 SESS... 211335 06/22/23 - BALLROOM BEG DI CLASSES 211299 06/22/23 - TAI CHI YANG DI CLASSES 211355 06/2023 - PARK MAINTENANCE 211343 FY 23/24 RESIDENT CARDS INFORMATI... 211318 06/22/23 - POWER TOOLS 211321 06/19/23 - CITY WIDE COFFEE SUPPLIES 211338 11/10/22 - OFFICE SUPPLIES 211338 03/12/23 - SOAP 211338 05/24/23 - OFFICE SUPPLIES 211338 05/27/23 - OFFICE SUPPLIES 211338 05/18/23 - SHREDDER 211338 05/23/23 - COOLING TOWELS 211338 06/15/23 - OFFICE SUPPLIES 211338 06/20/23 - COFFEE SUPPLIES 211338 06/20/23 - OFFICE SUPPLIES 211338 06/26/23 - OFFICE SUPPLIES 211338 06/27/23 - RETURN OFFICE SUPPLIES 211353 06/21/23 - FS #93 WATER HEATER REPL... 211283 5/31/23 - 2021 POLARIS FS#32 UTV OUT... 211316 06/30/23 - PW INSPECTOR SHIRTS 211332 06/09/23 - TEMP AGENCY SERVICES A.... 211332 06/16/23 - TEMP AGENCY SERVICES A.... 211288 08/2022 - BLOOD/ALCOHOL ANALYSIS 211349 04/06/23 - BEE HIVE REMOVAL AT WC 211288 05/2023 - BLOOD/ALCOHOL ANALYSIS 211313 06/07/23 - LQ PARK RESTROOM VANDA... Demand Register Packet: APPKT03511 - 06/30/2023 JB Account Name United Way Deductions United Way Deductions Cable/Internet - Utilities Professional Services Cable/Internet - Utilities Civic Center Lake Maintenan... SilverRock Lake Maintenance Materials/Supplies Materials/Supplies Security & Alarm Training & Education/MOU Materials/Supplies Materials/Supplies Materials/Supplies Materials/Supplies Materials/Supplies Special Enforcement Funds Professional Services Travel & Training Operating Supplies Office Supplies Disaster Prep Supplies Operating Supplies Operating Supplies Miscellaneous Deposits Instructors Instructors Instructors Instructors Landscape Contract Office Supplies Tools/Equipment Citywide Supplies Operating Supplies Office Supplies Operating Supplies Operating Supplies Office Supplies Safety Gear Office Supplies Office Supplies Office Supplies Supplies - Field Operating Supplies Maintenance/Services Non -Reimbursable Misc Uniforms Temporary Agency Services Temporary Agency Services Blood/Alcohol Testing Pest Control Blood/Alcohol Testing Janitorial Account Number 101-0000-20981 101-0000-20981 101-2002-61400 101-7002-60103 101-2002-61400 101-3005-60117 101-3005-60189 101-3008-60431 101-3008-60431 101-3008-60123 101-1004-60322 101-3005-60431 101-3005-60431 101-3005-60431 101-3005-60431 101-3005-60431 101-2001-60175 101-1004-60103 101-6003-60320 101-2001-60420 101-2002-60400 101-2002-60406 101-3002-60420 101-3002-60420 101-0000-22830 101-3002-60107 101-3002-60107 101-3002-60107 101-3002-60107 101-3005-60112 101-3002-60400 101-7003-60432 101-1007-60403 101-6006-60420 101-3005-60400 101-6006-60420 101-6006-60420 101-3005-60400 101-3005-60427 101-7001-60400 101-7003-60400 101-7001-60400 101-6003-60425 101-6006-60420 101-2002-60691 101-2002-60445 101-7006-60690 101-6006-60125 101-6006-60125 101-2001-60174 101-3008-60116 101-2001-60174 101-3008-60115 Amount 37.00 37.00 41.76 651.25 94.55 1,350.00 1,350.00 695.85 91.73 21.75 275.00 269.16 281.39 256.92 269.16 244.69 130.00 12,881.25 210.00 693.42 693.42 745.22 387.95 275.00 100.00 132.00 264.00 115.50 39.20 60,804.00 202.57 4,085.76 126.53 138.88 97.86 93.36 93.36 304.49 146.78 83.17 296.40 88.66 70.94 -93.36 4,825.00 8,383.40 772.49 1,575.00 1,575.00 35.00 185.00 175.00 150.00 7/3/2023 1:57:55 PM Page 1 of 9 150 Demand Register Packet: APPKT03511 - 06/30/2023 JB Vendor Name MERCHANTS BUILDING MAI... HIGH TECH IRRIGATION INC HIGH TECH IRRIGATION INC HIGH TECH IRRIGATION INC LOWE'S HOME IMPROVEME... PWLC II, INC LOWE'S HOME IMPROVEME... VERIZON WIRELESS FIRST CHOICE A/C & HEATING.. COACHELLA VALLEY ASSOC 0... COACHELLA VALLEY ASSOC 0... COACHELLA VALLEY ASSOC 0... COACHELLA VALLEY ASSOC 0... FIRST CHOICE A/C & HEATING.. FIRST CHOICE A/C & HEATING.. FIRST CHOICE A/C & HEATING.. FIRST CHOICE A/C & HEATING.. FIRST CHOICE A/C & HEATING.. STATE CONTROLLER'S OFFICE PACIFIC WEST AIR CONDITIO... PACIFIC WEST AIR CONDITIO... PETRA-1, LP MIGNOGNA, JULIE CHAUDHRY, ELIZABETH BURRTEC WASTE & RECYCLI... DEPARTMENT OF CONSERVA... THE LINCOLN NATIONAL LIFE .. THE LINCOLN NATIONAL LIFE .. THE LINCOLN NATIONAL LIFE .. BURRTEC WASTE & RECYCLI... DEPARTMENT OF CONSERVA... SHERIFFS SPECIAL EVENTS YU, PUI TING LIMA, JACK VINCENT MCMILLEN, JON PECINA, DEMETRIO MONTENEGRO, ALEXIS HANSEN, DIANNE REGALADO ARAUJO, LUIS CASH/PETTY CASH CASH/PETTY CASH CASH/PETTY CASH CASH/PETTY CASH CASH/PETTY CASH CLAYTON JR., DUANE COACHELLA VALLEY WATER D.. SANABRIA, ERNESTO MIGNOGNA, JULIE KILEY & ASSOCIATES DEMARS, KAY HOME DEPOT CREDIT SERVIC... HOME DEPOT CREDIT SERVIC... HOME DEPOT CREDIT SERVIC... HOME DEPOT CREDIT SERVIC... HOME DEPOT CREDIT SERVIC... HOME DEPOT CREDIT SERVIC... HOME DEPOT CREDIT SERVIC... HOME DEPOT CREDIT SERVIC... HOME DEPOT CREDIT SERVIC... HOME DEPOT CREDIT SERVIC... Payment Number Description (Item) 211313 06/03/23 - SRR EVENT RESTROOM CLEA... 211300 06/26/23 - IRRIGATION PARTS 211300 06/27/23 - IRRIGATION PARTS 211300 06/28/23 - IRRIGATION PARTS 211308 06/21/23 - BOCCE BALL COURT LUMBER 211327 06/2023 - L&L MONTHLY MAINTENANCE 211310 06/22/23 - BOCCE BALL COURT LUMBER 211354 05/14-06/13/23 - EOC CELL (7813) 211293 05/16/23 - CH HVAC REPAIR 211281 12/2022 - ARTS AND MUSIC LINE SHARE... 211281 03/2023 - ARTS AND MUSIC LINE SHARE... 211281 04/2023 - ARTS AND MUSIC LINE SHARE... 211281 05/2023 - ARTS AND MUSIC LINE SHARE... 211293 02/24/23 - WC HVAC FAN BELTS REPLAC... 211293 03/13/23 - FS #93 HVAC REPAIRS 211293 04/07/23 - CH HVAC RAPAIRS 211293 02/24/23 - WC HVAC TUNE UP 211293 03/13/23 - FS #93 HVAC TUNE UP 211339 01/01-12/31/22 - FTB OFFSETS 211322 05/22/23 - CH HVAC MAINTENANCE 211322 06/01/23 - CH WATER TREATMENT 211325 06/16/23 - GYM WIPES (4 CASES) 211315 5/16-5/18/23 - PW INSTITUTE REIMB 1.... 130 06/20/23 - INTERVIEW PANEL LUNCH RE... 211273 FY 22/23 PROPERTY TAX PAYMENT SS2 211287 01/01-03/31/23 - SEISMIC HAZARD MA... 211341 06/2023 - LIFE INSURANCE PREIMUMS 211341 06/2023 - ADD'L LIFE PREMIUMS 211341 06/2023 - STD/LTD PREIMUMS 211273 FY 22/23 PROPERTY TAX PAYMENT SS2 211287 01/01-03/31/23 - SEISMC HAZARD MAP... 211334 06/28/23 - SHERIFF'S DEPART AWARDS ... 211358 FY 22/23 ANNUAL WELLNESS DOLLARS ... 211306 FY 22/23 ANNUAL WELLNESS DOLLARS J... 211312 FY 22/23 ANNUAL WELLNESS DOLLARS ... 211324 FY 22/23 ANNUAL WELLNESS DOLLARS ... 211317 FY 22/23 ANNUAL WELLNESS DOLLARS ... 211298 FY 22/23 ANNUAL WELLNESS DOLLARS ... 211329 FY 22/23 ANNUAL WELLNESS DOLLARS ... 211278 05/15/23 - FILE LABEL DOTS 211278 02/28/23 - NOTARY PUBLIC APPLICATIO... 211278 03/13/23 - COP MEETING SUPPLIES 211278 03/15/23 - COP MEETING SUPPLIES 211278 03/14/23 - COP MEETING SUPPLIES 211280 06/03/23 - WORK BOOTS REIMB D.CLAY... 211282 FY 22/23 CANAL WATER SERVICE 211333 06/29/23 - SAFTEY BOOTS REIMB E.SAN... 211315 FY 22/23 ANNUAL WELLNESS DOLLARS ... 211305 05/2023 - FEDERAL LOBBYIST SERVICES 211286 05/25/23 - CITATION REFUND LQP1682... 211302 05/02/23 - TABLE TROLLEY FOR WC 211302 05/10/23 - SCREWS & GRINDING WHEE... 211302 05/11/23 - RECIPROCATING SAW 211302 05/19/23 - UTILITY KNIFE & FITTINGS 211302 05/18/26 - SILICONE CAULK 211302 05/18/23 - STORAGE SHELFS FOR LA PA... 211302 05/17/23 - FLASHLIGHT & WATERPROOF.. 211302 05/15/23 - GRINDING WHEELS & SPRAY ... 211302 05/10/23 - PAINT FOR LQ PARK 211302 5/09/23 - SPRAY PAINT & GARAGE DOO... Account Name Janitorial Materials/Supplies Materials/Supplies Materials/Supplies Materials/Supplies Landscape Contract Materials/Supplies Mobile/Cell Phones/Satellites HVAC Contributions to Other Agenc.. Contributions to Other Agenc.. Contributions to Other Agenc.. Contributions to Other Agenc.. HVAC Maintenance/Services HVAC HVAC Maintenance/Services Administrative Citation Servi... HVAC HVAC Operating Supplies Travel & Training Recruiting/Pre-Employment Due to Waste Management SMIP Fees Payable Life Insurance Pay Add'I Life Insurance Pay Disability Insurance Pay Franchise Taxes - Burrtec SMIP Fees Travel & Training Annual Wellness Dollar Reim... Annual Wellness Dollar Reim... Annual Wellness Dollar Reim... Annual Wellness Dollar Reim... Annual Wellness Dollar Reim... Annual Wellness Dollar Reim... Annual Wellness Dollar Reim... Office Supplies Travel & Training LQ Police Volunteers LQ Police Volunteers LQ Police Volunteers Uniforms PM 10 - Dust Control Safety Gear Annual Wellness Dollar Reim... Contract Services - Administr... Administrative Citations Operating Supplies Materials/Supplies Tools/Equipment Materials/Supplies Materials/Supplies Materials/Supplies Materials/Supplies Materials/Supplies Materials/Supplies Materials/Supplies Account Number 101-3008-60115 101-3005-60431 101-3005-60431 101-3005-60431 101-3005-60431 101-2002-60112 101-3005-60431 101-2002-61304 101-3008-60667 101-7006-60480 101-7006-60480 101-7006-60480 101-7006-60480 101-3008-60667 101-2002-60691 101-3008-60667 101-3008-60667 101-2002-60691 101-6004-60111 101-3008-60667 101-3008-60667 101-3002-60420 101-7001-60320 101-1004-60129 101-0000-20307 101-0000-20308 101-0000-20947 101-0000-20948 101-0000-20955 101-0000-41505 101-0000-42610 101-1001-60320 101-1004-50252 101-1004-50252 101-1004-50252 101-1004-50252 101-1004-50252 101-1004-50252 101-1004-50252 101-1004-60400 101-1006-60320 101-2001-60109 101-2001-60109 101-2001-60109 101-6003-60690 101-7006-60146 101-7006-60427 101-1004-50252 101-1002-60101 101-0000-42700 101-3002-60420 101-3005-60431 101-3005-60432 101-3008-60431 101-3008-60431 101-3008-60431 101-3008-60431 101-3008-60431 101-3008-60431 101-3008-60431 Amount 47.76 674.43 836.39 209.85 6,080.21 1,510.00 5,070.47 239.82 2,126.00 223.00 5,560.34 3,930.56 4,766.73 3,233.00 4,163.00 4,954.00 1,497.00 791.00 139.09 1,521.00 125.00 671.26 204.10 100.16 2,317,990.14 1,926.39 464.40 432.95 3,245.12 -230,769.30 -96.32 100.00 200.00 200.00 200.00 200.00 200.00 200.00 195.73 14.43 40.00 15.88 43.87 22.00 206.61 40,248.61 190.30 200.00 3,500.00 250.00 362.26 89.62 379.54 40.96 60.81 173.96 119.55 110.06 102.12 111.84 7/3/2023 1:57:55 PM Page 2 of 9 151 Demand Register Packet: APPKT03511 - 06/30/2023 JB Vendor Name HOME DEPOT CREDIT SERVIC... HOME DEPOT CREDIT SERVIC... HOME DEPOT CREDIT SERVIC... HOME DEPOT CREDIT SERVIC... HOME DEPOT CREDIT SERVIC... HOME DEPOT CREDIT SERVIC... HOME DEPOT CREDIT SERVIC... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... OCEAN SPRINGS TECH INC OCEAN SPRINGS TECH INC OCEAN SPRINGS TECH INC OCEAN SPRINGS TECH INC OCEAN SPRINGS TECH INC OCEAN SPRINGS TECH INC OCEAN SPRINGS TECH INC OCEAN SPRINGS TECH INC OCEAN SPRINGS TECH INC OCEAN SPRINGS TECH INC EYECARE SERVICE PARTNERS... WILKINSON BARNESON INSU... DESERT FOOD GROUP, INC. CABARI LLC SPARKS, NOLAN EXO ENERGY INC RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... Payment Number Description (Item) 211302 05/24/23 - GAS FITTINGS FOR WC 211302 05/16/23 - ABS PIPE & FITTINGS 211302 05/05/23 - SPRAY PAINT FOR CH SHOP 211302 05/08/23 - PUSHBROOM & GLOVES 211302 05/23/23 - MARKING SPRAY PAINT & S... 211302 05/01/23 - GLOVES 211302 05/18/23 - PAINT ROLLERS 211309 05/19/23 - GRAFFITI REMOVAL SUPPLIES 211309 05/01/23 - LUMBER & WOOD STRAP TIES 211309 05/19/23 - RETURN LUMBER 211309 05/01/23 - GATE SPRING & SCREWS 211309 05/19/23 -LUMBER 211309 04/27/23 - LUMBER 211309 05/17/23 - TOOLS 211309 05/17/23 - RETURN SOCKET SET 211309 05/17/23 - SMALL TOOLS 211309 04/25/23 - WALL TEXTURE & BUCKETS ... 211309 05/22/23 - FUSES 211309 05/10/23 - WATER HOSE FOR CH 211309 05/16/23 - DRILL BIT SET 211309 05/24/23 - LIGHT BULBS & GAS CONNEC... 211309 05/23/23 - BUNGEE CORDS 211309 04/23/23 - PUSH BROOM & GRILL ACCE... 211309 05/15/23 - SOCKET SETS 211309 05/22/23 - SHOVELS 211320 03/02/23 - FB POOL SERIVCE CALL 211320 04/11/23 - FB POOL EMERGENCY HEAT... 211320 4/11-4/12/23 - FB POOL FILTER SAND M... 211320 04/12/23 - FB POOL FAN REPLACEMENT 211320 04/20/23 - FB POOL EQUIPMENT ROOM... 211320 05/04/23 - FB POOL FILTER SAND MEDIA 211320 06/2023 - FB POOL MONTHLY MAINTEN... 211320 06/15-06/16/23 - FB POOL FILTER MAIN... 211320 06/21/23 - FB POOL HANDRAIL COVER 211320 01/2023 - FB POOL MONTHLY MAINTEN... 211292 05/26/23 - HAZARD MATERIALS FEE RE... 211356 06/15/23 - BUSINESS LICENSE REFUND L... 211290 06/15/23 - BUSINESS LICENSE REFUND L... 211274 06/22/23 - PERMIT FEES REFUND TTM2... 211337 06/21/23 - REFUND PERMIT FEES BRES2... 211291 06/23/23 - BUSINESS LICENSE REFUND L... 211330 07/28/22-04/05/23 - RATE ADJUSTMENT.. 211330 07/28/22-04/05/23 - RATE ADJUSTMENT.. 211330 07/28/22-04/05/23 - RATE ADJUSTMENT.. 211330 07/28/22-04/05/23 - RATE ADJUSTMENT.. 211330 07/28/22-04/05/23 - RATE ADJUSTMENT.. 211330 07/28/22-04/05/23 - RATE ADJUSTMENT.. 211330 07/28/22-04/05/23 - RATE ADJUSTMENT.. 211330 07/28/22-04/05/23 - RATE ADJUSTMENT.. 211330 07/28/22-04/05/23 - RATE ADJUSTMENT.. 211330 07/28/22-04/05/23 - RATE ADJUSTMENT.. 211330 07/28/22-04/05/23 - RATE ADJUSTMENT.. 211330 07/28/22-04/05/23 - RATE ADJUSTMENT.. 211330 07/28/22-04/05/23 - RATE ADJUSTMENT.. 211330 07/28/22-04/05/23 - RATE ADJUSTMENT.. 211330 07/28/22-04/05/23 - RATE ADJUSTMENT.. 211330 07/28/22-04/05/23 - RATE ADJUSTMENT.. 211330 04/06-05/03/23 - BP #11 POLICE SERVICE 211330 04/06-05/03/23 - BP #11 POLICE SERVICE 211330 04/06-05/03/23 - BP #11 POLICE SERVICE Account Name Materials/Supplies Materials/Supplies Materials/Supplies Operating Supplies Operating Supplies Operating Supplies Operating Supplies Supplies -Graffiti and Vandali... Materials/Supplies Materials/Supplies Materials/Supplies Materials/Supplies Materials/Supplies Tools/Equipment Tools/Equipment Tools/Equipment Materials/Supplies Materials/Supplies Materials/Supplies Materials/Supplies Materials/Supplies Operating Supplies Operating Supplies Tools/Equipment Tools/Equipment Fritz Burns Pool Maintenance Fritz Burns Pool Maintenance Fritz Burns Pool Maintenance Fritz Burns Pool Maintenance Fritz Burns Pool Maintenance Fritz Burns Pool Maintenance Fritz Burns Pool Maintenance Fritz Burns Pool Maintenance Fritz Burns Pool Maintenance Fritz Burns Pool Maintenance Over Payments, AR Policy Business Licenses Over Payments, AR Policy Over Payments, AR Policy Over Payments, AR Policy Over Payments, AR Policy Sheriff Patrol Police Overtime Target Team Community Services Officer Gang Task Force Narcotics Task Force Motor Officer Motor Officer Dedicated Sargeants Dedicated Lieutenant Sheriff - Mileage Sheriff - Mileage Sheriff - Mileage Sheriff - Mileage Sheriff - Mileage Special Enforcement Funds Sheriff Patrol Police Overtime Target Team Account Number 101-3008-60431 101-3008-60431 101-3008-60431 101-7003-60420 101-7003-60420 101-7003-60420 101-7003-60420 101-3005-60423 101-3005-60431 101-3005-60431 101-3005-60431 101-3005-60431 101-3005-60431 101-3005-60432 101-3005-60432 101-3005-60432 101-3008-60431 101-3008-60431 101-3008-60431 101-3008-60431 101-3008-60431 101-7003-60420 101-7003-60420 101-7003-60432 101-7003-60432 101-3005-60184 101-3005-60184 101-3005-60184 101-3005-60184 101-3005-60184 101-3005-60184 101-3005-60184 101-3005-60184 101-3005-60184 101-3005-60184 101-0000-20330 101-0000-41600 101-0000-20330 101-0000-20330 101-0000-20330 101-0000-20330 101-2001-60161 101-2001-60162 101-2001-60163 101-2001-60164 101-2001-60166 101-2001-60167 101-2001-60169 101-2001-60169 101-2001-60170 101-2001-60171 101-2001-60172 101-2001-60172 101-2001-60172 101-2001-60172 101-2001-60172 101-2001-60175 101-2001-60161 101-2001-60162 101-2001-60163 Amount 12.98 30.02 14.09 44.91 44.51 33.86 23.34 137.57 48.91 -27.07 42.81 78.15 30.34 333.03 -215.92 103.23 54.67 75.16 62.99 67.14 128.22 39.22 126.45 509.23 55.76 185.25 5,467.21 5,687.27 486.35 787.30 5,687.27 5,460.00 665.00 198.41 5,460.00 107.00 66.00 107.00 434.00 87.53 50.00 114,077.60 -21,447.86 21,255.20 4,406.91 10,048.79 9,495.47 8,558.34 12,383.33 15,526.40 4,022.68 -277,971.11 2,877.26 8,792.00 315,029.00 3,627.76 27,954.76 611,048.69 35,049.46 147,008.99 7/3/2023 1:57:55 PM Page 3 of 9 152 Demand Register Packet: APPKT03511 - 06/30/2023 JB Vendor Name RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... RIVERSIDE COUNTY SHERIFF ... HINDERLITER DE LLAMAS & ... HINDERLITER DE LLAMAS & ... TERRA NOVA PLANNING & R... TERRA NOVA PLANNING & R... QUINN COMPANY Payment Number Description (Item) 211330 04/06-05/03/23 - BP #11 POLICE SERVICE 211330 04/06-05/03/23 - BP #11 POLICE SERVICE 211330 04/06-05/03/23 - BP #11 POLICE SERVICE 211330 04/06-05/03/23 - BP #11 POLICE SERVICE 211330 04/06-05/03/23 - BP #11 POLICE SERVICE 211330 04/06-05/03/23 - BP #11 POLICE SERVICE 211330 04/06-05/03/23 - BP #11 POLICE SERVICE 211330 04/06-05/03/23 - BP #11 POLICE SERVICE 211330 05/04-05/31/23 - BP #12 POLICE SERVICE 211330 05/04-05/31/23 - BP #12 POLICE SERVICE 211330 05/04-05/31/23 - BP #12 POLICE SERVICE 211330 05/04-05/31/23 - BP #12 POLICE SERVICE 211330 05/04-05/31/23 - BP #12 POLICE SERVICE 211330 05/04-05/31/23 - BP #12 POLICE SERVICE 211330 05/04-05/31/23 - BP #12 POLICE SERVICE 211330 05/04-05/31/23 - BP #12 POLICE SERVICE 211330 05/04-05/31/23 - BP #12 POLICE SERVICE 211330 05/04-05/31/23 - BP #12 POLICE SERVICE 211330 05/04-05/31/23 - BP #12 POLICE SERVICE 211330 04/25-05/24/23 - MOTOR FUEL CHARGES 211330 FY 22/23 RMS/CLETS ANNUAL FEE 211301 04/01-06/30/23 - AUDIT & SALES TAX C... 211301 4/01-6/30/23 - TRANSACTION TAX CON... 211340 03/2023 - SPHERE ANNEXATION FISCAL... 211340 12/2022-03/2023 - ONCALL PLANNING ... 211328 06/16/23 - CH GENERATOR REPAIRS Fund: 201- GAS TAX FUND TOPS' N BARRICADES INC 211345 HOME DEPOT CREDIT SERVIC... 211302 HOME DEPOT CREDIT SERVIC... 211302 LOWE'S HOME IMPROVEME... 211309 Fund: 202 - LIBRARY & MUSEUM FUND H&G HOME IMPROVEMENTS .. 211297 VINTAGE ASSOCIATES 211355 VINTAGE ASSOCIATES H&G HOME IMPROVEMENTS .. THE LOCK SHOP, INC PACIFIC WEST AIR CONDITIO... PACIFIC WEST AIR CONDITIO... FRONTIER COMMUNICATIO... 211355 211297 211342 211322 211322 211295 Fund: 212 - SLESA (COPS) FUND RIVERSIDE COUNTY SHERIFF ... 211330 RIVERSIDE COUNTY SHERIFF ... 211330 RIVERSIDE COUNTY SHERIFF ... 211330 RIVERSIDE COUNTY SHERIFF ... 211330 Fund: 215 - LIGHTING & LANDSCAPING FUND TRI-STATE MATERIALS INC TRI-STATE MATERIALS INC TRI-STATE MATERIALS INC TRI-STATE MATERIALS INC 211347 211347 211347 211347 TRI-STATE MATERIALS INC 211347 VINTAGE ASSOCIATES 211355 CREATIVE LIGHTING & ELECT... 211284 THE SHERWIN-WILLIAMS CO. 211344 MACIAS NURSERY, INC. 211311 06/13/23 - TRAFFIC CONTROL SIGNS 05/10/23 - CONCRETE MIX & MIXING T... 05/02/23 - SPRAY PAINT 05/2/23 - CONCRETE MIX 06/06/23 - PAINT PARKING STRUCTURE 06/2023 - PARK MAINTENANCE 06/2023 - PARK MAINTENANCE 06/24/23 - BUILD PLATFORM DECK FOR... 06/22/23 - GATE LATCH FOR LIBRARY 06/05/23 - MUSEUM HVAC MAINTENA... 06/01/23 - LIBRARY WATER TREATMENT 06/13-07/12/23 - MUSEUM PHONE 07/28/22-04/05/23 - RATE ADJUSTMENT.. 07/28/22-04/05/23 - RATE ADJUSTMENT.. 04/06-05/03/23 - BP #11 POLICE SERVICE 05/04-05/31/23 - BP #12 POLICE SERVICE 03/22/23 - LANDSCAPE D.G FOR MADIS... 04/20/23 - LANDSCAPE ROCK FOR AVE ... 06/02/23 - LANDSCAPE ROCK FOR AVE ... 06/06/23 - LANDSCAPE RUBBLE 6/6/23 LANDSCAPE ROCK FOR LA FOND... 06/2023 - PARK MAINTENANCE 06/2023 - LIGHTING MAINTENANCE SER... 06/26/23 - PAINT FOR GRAFFITI REMOV... 06/07/23 - PLANTS Account Name Community Services Officer Gang Task Force Narcotics Task Force Motor Officer Dedicated Sargeants Dedicated Lieutenant Sheriff - Mileage Special Enforcement Funds Sheriff Patrol Police Overtime Target Team Community Services Officer Gang Task Force Narcotics Task Force Motor Officer Dedicated Sargeants Dedicated Lieutenant Sheriff - Mileage Special Enforcement Funds Sheriff - Other Sheriff - Other Consultants Consultants Professional Services Professional Services Machinery & Equipment Traffic Control Signs Materials/Supplies Materials/Supplies Materials/Supplies Maintenance/Services Landscape Contract Landscape Contract Maintenance/Services Maintenance/Services HVAC HVAC Telephone - Utilities Fund Account Number 101-2001-60164 101-2001-60166 101-2001-60167 101-2001-60169 101-2001-60170 101-2001-60171 101-2001-60172 101-2001-60175 101-2001-60161 101-2001-60162 101-2001-60163 101-2001-60164 101-2001-60166 101-2001-60167 101-2001-60169 101-2001-60170 101-2001-60171 101-2001-60172 101-2001-60175 101-2001-60176 101-2001-60176 101-1006-60104 101-1006-60104 101-6002-60103 101-6002-60103 101-2002-80101 Fund 101- GENERAL FUND Total: 4,848,513.01 Amount 59,204.00 16,078.50 15,006.60 114,131.29 41,003.10 25,496.00 31,442.02 551.16 602,105.25 29,967.06 140,648.45 59,764.88 17,150.40 15,864.12 113,504.20 32,519.70 25,496.00 31,691.83 1,868.87 959.83 72,764.00 2,506.62 476.27 9,690.70 6,473.75 1,120.39 201-7003-60429 201-7003-60431 201-7003-60431 201-7003-60431 Fund 201- GAS TAX FUND Total: 202-3004-60691 202-3004-60112 202-3006-60112 202-3006-60691 202-3004-60691 202-3006-60667 202-3004-60667 202-3006-61300 202 - LIBRARY & MUSEUM FUND Total: COPS Robbery Prevention 212-0000-60178 COPS Burglary/Theft Prevent... 212-0000-60179 COPS Burglary/Theft Prevent... 212-0000-60179 COPS Burglary/Theft Prevent... 212-0000-60179 Fund 212 - SLESA (COPS) FUND Total: Materials/Supplies Materials/Supplies Materials/Supplies Materials/Supplies Materials/Supplies Landscape Contract Consultants Supplies -Graffiti and Vandali... Materials/Supplies 215-7004-60431 215-7004-60431 215-7004-60431 215-7004-60431 215-7004-60431 215-7004-60112 215-7004-60104 215-7004-60423 215-7004-60431 371.93 76.67 28.19 61.37 538.16 1,780.00 869.00 181.00 4,460.00 124.49 2,816.22 125.00 137.86 10,493.57 19,644.15 -28,780.94 5,855.30 612.32 -2,669.17 308.58 13,207.94 9,477.91 889.72 7,152.60 11,331.00 6,063.92 401.31 342.64 7/3/2023 1:57:55 PM Page 4 of 9 153 Demand Register Packet: APPKT03511 - 06/30/2023 JB Vendor Name PWLC II, INC FRONTIER COMMUNICATIO... FRONTIER COMMUNICATIO... HOME DEPOT CREDIT SERVIC... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... LOWE'S HOME IMPROVEME... DESERT ELECTRIC SUPPLY Payment Number Description (Item) 211327 06/2023 - L&L MONTHLY MAINTENANCE 211295 06/07-07/06/23 - PHONE SVC 211295 06/10-07/09/23 - PHONE SVC 211302 05/02/23 - ROTARY HAMMER 211309 05/11/23 - HARDWARE 211309 05/02/23 - HOSE REPAIR FITTINGS 211309 04/27/23 - SCREWDRIVER SET & PRY BAR 211289 06/23/23 - RECEPTACLES FO PARKS LA... Fund: 221- AB 939 - CALRECYCLE FUND BURRTEC WASTE & RECYCLI... 211273 Fund: 230 - CASp FUND, AB 1379 WILKINSON BARNESON INSU... 211356 Fund: 235 - SO COAST AIR QUALITY FUND COACHELLA VALLEY ASSOC 0... 211281 Fund: 401- CAPITAL IMPROVEMENT PROGRAMS UNIVERSAL CONSTRUCTION ... 211352 UNIVERSAL CONSTRUCTION ... 211352 XPRESS GRAPHICS 211357 BENGAL ENGINEERING INC 211271 PLANIT REPROGRAPHICS SYS... 211326 FRONTIER COMMUNICATIO... 211295 Fund: 501- FACILITY & FLEET REPLACEMENT H&G HOME IMPROVEMENTS .. 211297 AUTOZONE 211270 MYFLEETCENTER 211319 BMW MOTORCYCLES OF RIV... 211272 PLANIT REPROGRAPHICS SYS... 211326 TOWER ENERGY GROUP 211346 THE LOCK SHOP, INC 211342 THE LOCK SHOP, INC 211342 QUINN COMPANY 211328 HOME DEPOT CREDIT SERVIC... 211302 HOME DEPOT CREDIT SERVIC... 211302 HOME DEPOT CREDIT SERVIC... 211302 HOME DEPOT CREDIT SERVIC... 211302 HOME DEPOT CREDIT SERVIC... 211302 HOME DEPOT CREDIT SERVIC... 211302 QUINN COMPANY 211328 QUINN COMPANY 211328 QUINN COMPANY 211328 Fund: 502 - INFORMATION TECHNOLOGY CHARTER COMMUNICATIONS.. 211279 CHARTER COMMUNICATIONS.. DELL MARKETING LP DELL MARKETING LP DELL MARKETING LP FISHER INTEGRATED INC FISHER INTEGRATED INC TRITON TECHNOLOGY SOLUT... CANON FINANCIAL SERVICES,.. MICROSOFT CORPORATION 211279 211285 211285 211285 211294 211294 211348 211276 211314 FY 22/23 PROPERTY TAX PAYMENT SS2 Account Name Landscape Contract Electric - Utilities Electric - Utilities Tools/Equipment Materials/Supplies Materials/Supplies Tools/Equipment Materials/Supplies Account Number 215-7004-60112 215-7004-61116 215-7004-61116 215-7004-60432 215-7004-60431 215-7004-60431 215-7004-60432 215-7004-60431 Amount 58,574.00 143.13 41.29 357.79 16.66 15.95 61.45 2,073.85 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 110,459.74 Burrtec AB 939 Fee 221-0000-41506 -10,297.16 Fund 221 - AB 939 - CALRECYCLE FUND Total: -10,297.16 06/15/23 - BUSINESS LICENSE REFUND L... SB 1186 Revenue 01/01-03/31/23 - VEHICLE REGISTRATI... CVAG 06/2023 - CITYWIDE MISC ADA IMPROV... 06/2023 - CITYWIDE MISC ADA IMPROV... 06/22/23 - LQ LANDSCAPE RENOVATION.. 05/2023 - DUNE PALMS LOW WATER C... 04/04/23 - CITYWIDE ADA IMPROVEME... 4/11/23 XPARK INTERNET EQUIPMENT ... 06/24/23 - PAINT LQ PARK EXTERIOR BU... 06/08/23 - FLEET AIR FILTERS 05/24/23 - 2017 CHEVY COLORADO MA... 06/16/23 - MOTORCYCLE REPAIR A1047 05/01/23 - VEHICLE DECALS 06/01-06/15/23 - FUEL 06/09/23 - 2018 SILVERADO REMOTE A... 06/22/23 - KEYS FOR FLEET 05/23/23 - BUCKET FOR SKID STEERS 05/09/23 - FLEETS PARTS 05/23/23 - ICE MACHINE FOR CH 05/17/23 - ICE MACHINE FOR CH 05/15/23 - COMMERCIAL REFRIGERATO... 05/10/23 - ICE MACHINE FOR CW 05/04/23 - WATER FILTRATION COOLER ... 06/27/23 - PARTS FOR SKID STEER 06/06/23 - TIRES FOR CATERPILLAR 06/06/23 - INSTALL TRACK ASSEMBLY F... 06/10-07/09/23 - CH INTERNET (2546) 06/12-07/11/23 - CITY YARD CABLE (408... 07/2024-03/2025 - DELL SAN UNIT SUB... 07/2023-06/2024 - DELL SAN UNIT SUB... 01/2023-06/2023 - DELL SAN UNIT SUB... 05/2023 - MONTHLY FEE 05/2023 - CC VIDEO STREAMING 06/15/23 - CHAMBER AV EQUIPMENT U... 06/2023 CITY PRINTER 05/2023 METER ... 05/10-06/09/23 - MS AZURE ONLINE SV... 230-0000-42130 Fund 230 - CASp FUND, AB 1379 Total: 235-0000-60186 Fund 235 - SO COAST AIR QUALITY FUND Total: Retention Payable Construction Design Design Construction Construction 401-0000-20600 401-0000-60188 401-0000-60185 401-0000-60185 401-0000-60188 401-0000-60188 4.00 4.00 9,693.68 9,693.68 -9,164.16 183,283.20 50.79 9,320.23 157.49 10,000.00 Fund 401- CAPITAL IMPROVEMENT PROGRAMS Total: 193,647.55 City Bldg Repl/Repair Parts, Accessories, and Upfits Vehicle Repair & Maintenan... Motorcycle Repair & Mainte... Parts, Accessories, and Upfits Fuel & Oil Parts, Accessories, and Upfits Parts, Accessories, and Upfits Vehicle Repair & Maintenan... Parts, Accessories, and Upfits Furniture Furniture Furniture Furniture Furniture Parts, Accessories, and Upfits Vehicle Repair & Maintenan... Vehicle Repair & Maintenan... 501-0000-71103 501-0000-60675 501-0000-60676 501-0000-60679 501-0000-60675 501-0000-60674 501-0000-60675 501-0000-60675 501-0000-60676 501-0000-60675 501-0000-71020 501-0000-71020 501-0000-71020 501-0000-71020 501-0000-71020 501-0000-60675 501-0000-60676 501-0000-60676 Fund 501 - FACILITY & FLEET REPLACEMENT Total: Cable/Internet - Utilities Cable/Internet - Utilities Prepaid Expense Prepaid Expense Software Licenses Consultants Consultants Machinery & Equipment Copiers Software Licenses 502-0000-61400 502-0000-61400 502-0000-13600 502-0000-13600 502-0000-60301 502-0000-60104 502-0000-60104 502-0000-80100 502-0000-60662 502-0000-60301 4,980.00 38.74 167.43 1,339.26 352.09 4,473.45 493.50 43.32 3,391.37 92.09 389.33 3,717.08 3,694.89 1,958.11 136.69 27.78 2,451.72 1,702.05 29,448.90 2,079.00 81.77 2,462.76 3,283.68 1,641.79 1,100.00 300.00 2,093.44 2,761.89 768.76 7/3/2023 1:57:55 PM Page 5 of 9 154 Demand Register Vendor Name Payment Number FRONTIER COMMUNICATIO... 211295 Fund: 503 - PARK EQUIP & FACILITY FUND DESERT ELECTRIC SUPPLY 211289 Fund: 601- SILVERROCK RESORT GARDAWORLD 211296 GARDAWORLD 211296 FIRST CHOICE A/C & HEATING.. 211293 HOME DEPOT CREDIT SERVIC... 211302 Description (Item) 06/12-07/11/23 - X PARK INTERNET Packet: APPKT03511 - 06/30/2023 JB Account Name Account Number Cable/Internet - Utilities 502-0000-61400 06/23/23 - RECEPTACLES FO PARKS LA... Parks Amount 904.11 Fund 502 - INFORMATION TECHNOLOGY Total: 17,477.20 503-0000-71060 Fund 503 - PARK EQUIP & FACILITY FUND Total: 05/2023 - SRR ARMORED EXCESS ITEMS... Bank Fees 05/2023 - SRR ARMORED SVC TIER PRIC... Bank Fees 06/27/23 - SRR HVAC MAINTENANCE Repair & Maintenance 05/11/23 - WATER HOSE & LOPPERS FO... Repair & Maintenance 601-0000-60455 601-0000-60455 601-0000-60660 601-0000-60660 Fund 601- SILVERROCK RESORT Total: 800.05 800.05 22.36 121.43 929.20 123.89 1,196.88 Grand Total: 5,209,306.41 7/3/2023 1:57:55 PM Page 6 of 9 155 Demand Register Packet: APPKT03511 - 06/30/2023 JB Fund Summary Fund 101 - GENERAL FUND 201- GAS TAX FUND 202 - LIBRARY & MUSEUM FUND 212 - SLESA (COPS) FUND 215 - LIGHTING & LANDSCAPING FUND 221- AB 939 - CALRECYCLE FUND 230 - CASp FUND, AB 1379 235 - SO COAST AIR QUALITY FUND 401- CAPITAL IMPROVEMENT PROGRAMS 501- FACILITY & FLEET REPLACEMENT 502 - INFORMATION TECHNOLOGY 503 - PARK EQUIP & FACILITY FUND 601- SILVERROCK RESORT Account Number 101-0000-20307 101-0000-20308 101-0000-20330 101-0000-20947 101-0000-20948 101-0000-20955 101-0000-20981 101-0000-22830 101-0000-41505 101-0000-41600 101-0000-42610 101-0000-42700 101-1001-60320 101-1002-60101 101-1004-50252 101-1004-60103 101-1004-60129 101-1004-60322 101-1004-60400 101-1006-60104 101-1006-60320 101-1007-60403 101-2001-60109 101-2001-60161 101-2001-60162 101-2001-60163 101-2001-60164 101-2001-60166 101-2001-60167 101-2001-60169 101-2001-60170 101-2001-60171 101-2001-60172 101-2001-60174 101-2001-60175 101-2001-60176 101-2001-60420 101-2002-60112 101-2002-60400 101-2002-60406 101-2002-60445 101-2002-60691 Grand Total: Account Summary Account Name Due to Waste Managem... SMIP Fees Payable Over Payments, AR Policy Life Insurance Pay Add'I Life Insurance Pay Disability Insurance Pay United Way Deductions Miscellaneous Deposits Franchise Taxes - Burrtec Business Licenses SMIP Fees Administrative Citations Travel & Training Contract Services - Admi... Annual Wellness Dollar ... Professional Services Recruiting/Pre-Employm... Training & Education/M... Office Supplies Consultants Travel & Training Citywide Supplies LQ Police Volunteers Sheriff Patrol Police Overtime Target Team Community Services Offi... Gang Task Force Narcotics Task Force Motor Officer Dedicated Sargeants Dedicated Lieutenant Sheriff - Mileage Blood/Alcohol Testing Special Enforcement Fu... Sheriff - Other Operating Supplies Landscape Contract Office Supplies Disaster Prep Supplies Non -Reimbursable Misc Maintenance/Services Expense Amount 4,848,513.01 538.16 10,493.57 -2,669.17 110,459.74 -10,297.16 4.00 9,693.68 193,647.55 29,448.90 17,477.20 800.05 1,196.88 5,209,306.41 Expense Amount 2,317,990.14 1,926.39 785.53 464.40 432.95 3,245.12 74.00 100.00 -230,769.30 66.00 -96.32 250.00 100.00 3,500.00 1,595.73 12,881.25 100.16 275.00 14.43 2,982.89 40.00 126.53 81.75 1,327,231.54 43,568.66 308,912.64 123,375.79 43,277.69 40,366.19 248,577.16 89,049.20 55,014.68 115,488.76 210.00 30,504.79 73,723.83 693.42 1,510.00 693.42 745.22 8,383.40 9,779.00 7/3/2023 1:57:55 PM Page 7 of 9 156 Demand Register Packet: APPKT03511 - 06/30/2023 JB Account Summary Account Number Account Name Expense Amount 101-2002-61304 Mobile/Cell Phones/Sate... 239.82 101-2002-61400 Cable/Internet - Utilities 136.31 101-2002-80101 Machinery & Equipment 1,120.39 101-3002-60107 Instructors 550.70 101-3002-60400 Office Supplies 202.57 101-3002-60420 Operating Supplies 1,696.47 101-3005-60112 Landscape Contract 60,804.00 101-3005-60117 Civic Center Lake Maint... 1,350.00 101-3005-60184 Fritz Burns Pool Mainten... 30,084.06 101-3005-60189 SilverRock Lake Mainten... 1,350.00 101-3005-60400 Office Supplies 402.35 101-3005-60423 Supplies -Graffiti and Va... 137.57 101-3005-60427 Safety Gear 146.78 101-3005-60431 Materials/Supplies 14,455.43 101-3005-60432 Tools/Equipment 599.88 101-3008-60115 Janitorial 197.76 101-3008-60116 Pest Control 185.00 101-3008-60123 Security & Alarm 21.75 101-3008-60431 Materials/Supplies 1,952.15 101-3008-60667 HVAC 13,456.00 101-6002-60103 Professional Services 16,164.45 101-6003-60320 Travel & Training 210.00 101-6003-60425 Supplies - Field 70.94 101-6003-60690 Uniforms 206.61 101-6004-60111 Administrative Citation ... 139.09 101-6006-60125 Temporary Agency Servi... 3,150.00 101-6006-60420 Operating Supplies 232.24 101-7001-60320 Travel & Training 204.10 101-7001-60400 Office Supplies 171.83 101-7002-60103 Professional Services 651.25 101-7003-60400 Office Supplies 296.40 101-7003-60420 Operating Supplies 312.29 101-7003-60432 Tools/Equipment 4,650.75 101-7006-60146 PM 10 - Dust Control 40,248.61 101-7006-60427 Safety Gear 190.30 101-7006-60480 Contributions to Other A... 14,480.63 101-7006-60690 Uniforms 772.49 201-7003-60429 Traffic Control Signs 371.93 201-7003-60431 Materials/Supplies 166.23 202-3004-60112 Landscape Contract 869.00 202-3004-60667 HVAC 125.00 202-3004-60691 Maintenance/Services 1,904.49 202-3006-60112 Landscape Contract 181.00 202-3006-60667 HVAC 2,816.22 202-3006-60691 Maintenance/Services 4,460.00 202-3006-61300 Telephone - Utilities 137.86 212-0000-60178 COPS Robbery Prevention 19,644.15 212-0000-60179 COPS Burglary/Theft Pre... -22,313.32 215-7004-60104 Consultants 6,063.92 215-7004-60112 Landscape Contract 69,905.00 215-7004-60423 Supplies -Graffiti and Va... 401.31 215-7004-60431 Materials/Supplies 33,485.85 215-7004-60432 Tools/Equipment 419.24 215-7004-61116 Electric - Utilities 184.42 221-0000-41506 Burrtec AB 939 Fee -10,297.16 230-0000-42130 SB 1186 Revenue 4.00 235-0000-60186 CVAG 9,693.68 401-0000-20600 Retention Payable -9,164.16 7/3/2023 1:57:55 PM Page 8 of 9 157 Demand Register Packet: APPKT03511 - 06/30/2023 JB Account Number 401-0000-60185 401-0000-60188 501-0000-60674 501-0000-60675 501-0000-60676 501-0000-60679 501-0000-71020 501-0000-71103 502-0000-13600 502-0000-60104 502-0000-60301 502-0000-60662 502-0000-61400 502-0000-80100 503-0000-71060 601-0000-60455 601-0000-60660 Project Account Key **None** 111205D 151609CT 201603D 201804E 202008CB 202208CT 202208RP CONCERTE CSA152E SOITN Account Summary Account Name Design Construction Fuel & Oil Parts, Accessories, and ... Vehicle Repair & Maint... Motorcycle Repair & Ma... Furniture City Bldg Repl/Repair Prepaid Expense Consultants Software Licenses Copiers Cable/Internet - Utilities Machinery & Equipment Parks Bank Fees Repair & Maintenance Grand Total: Project Account Summary Project Account Name **None** Design Expense Construction Expense Design Expense Landscape & Lighting Median IsIan... Contribution Expense Construction Expense Retention Payable Concert Expense CSA 152 Expenses SOI - Sphere of Influence Terra No... Grand Total: Expense Amount 9,371.02 193,440.69 4,473.45 1,047.52 7,712.57 1,339.26 9,896.10 4,980.00 5,746.44 1,400.00 2,410.55 2,761.89 3,064.88 2,093.44 800.05 143.79 1,053.09 5,209,306.41 Project Name **None** Dune Palms Bridge Imp/BRLKS-54 La Quinta X Park La Quinta Landscape Renovation Landscape & Lighting Median Islz Avenue 48 Art and Music Line Pr( Citywide Miscellaneous ADA Imp Citywide Miscellaneous ADA Imp Master Account for all SRR Conce CSA 152 Project Tracking (S01) Sphere of Influence Fiscal 51 5,209,306.41 Expense Amount 4,959,751.77 9,320.23 10,000.00 50.79 31,036.75 14,480.63 183,440.69 -9,164.16 47.76 651.25 9,690.70 *Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 7/3/2023 1:57:55 PM Page 9 of 9 158 ATTACHMENT 2 City of La Quinta Bank Transactions 6/12/2023 — 6/30/2023 Wire Transaction Listed below are the wire transfers from 6/12/2023— 6/30/2023. Wire Transfers: 06/13/2023 - WIRE TRANSFER - STERLING HEALTH 06/14/2023 - WIRE TRANSFER - STANDARD OF OREGON 06/16/2023 - WIRE TRANSFER - AMERITAS 06/16/2023 - WIRE TRANSFER - AMERITAS 06/16/2023 - WIRE TRANSFER - AMERITAS 06/16/2023 - WIRE TRANSFER - AMERITAS 06/21/2023 - WIRE TRANSFER - LANDMARK 06/23/2023 - WIRE TRANSFER - CALPERS 06/23/2023 - WIRE TRANSFER - CALPERS 06/23/2023 - WIRE TRANSFER - CALPERS 06/23/2023 - WIRE TRANSFER - LQCEA 06/23/2023 - WIRE TRANSFER - MISSION SQUARE 06/23/2023 - WIRE TRANSFER - MISSION SQUARE 06/26/2023 - WIRE TRANSFER - MIDAMERICA 06/23/2023 - WIRE TRANSFER - J&H ASSET PROPERTY MANAGEMENT, INC 06/27/2023 - WIRE TRANSFER - STERLING HEALTH 06/28/2023 - WIRE TRANSFER - J&H ASSET PROPERTY MANAGEMENT, INC 06/29/2023 - WIRE TRANSFER - COLONIAL LIFE TOTAL WIRE TRANSFERS OUT $1,460.39 $1,286.08 $89.96 $207.48 $923.80 $6,102.90 $189,699.20 $5,002.62 $13,392.30 $25,235.20 $468.00 $3,775.00 $9,987.28 $15,247.33 $31,000.00 $1,460.39 $42,297.47 $8,115.26 $355,750.66 159 160 CONSENT CALENDAR ITEM NO. 20 City of La Quinta CITY COUNCIL MEETING: July 18, 2023 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED APRIL 7, MAY 19, AND JUNE 16, 2023 RECOMMENDATION Approve demand registers for Southern California Gas Company dated April 7, May 19, and June 16, 2023. EXECUTIVE SUMMARY — None FISCAL IMPACT Demand of Cash: City $ 13,421.59 Successor Agency of RDA $ Housing Authority $ $ 13,421.59 BACKGROUND/ANALYSIS Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for Southern California Gas Company dated April 7, May 19, and June 16, 2023. Warrants Issued: 210627 $ 7,664.81 210997 $ 4,024.44 211210 $ 1,732.34 $ 13,421.59 Prepared by: Approved by: Attachment: Jesse Batres, Account Technician Rosemary Hallick, Financial Services Analyst 1. Demand Registers 161 4 jthtra City of La Quinta Vendor Name ATTACHMENT 1 Demand Register Packet: APPKT03440 - 04/07/2023 SOCALGAS Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND THE GAS COMPANY 210627 02/21-03/22/23 - FS #32 GAS SVC Gas - Utilities 101-2002-61100 138.20 THE GAS COMPANY 210627 02/21-03/22/23 - CH GAS SVC Gas - Utilities 101-3008-61100 1,410.74 THE GAS COMPANY 210627 02/21-03/22/23 - FB POOL GAS SVC Gas -Utilities FB Pool 101-3005-61100 4,879.71 THE GAS COMPANY 210627 02/21-03/22/23 - WC GAS SVC Gas - Utilities 101-2002-61100 535.05 THE GAS COMPANY 210627 02/28-03/29/23 - FS #93 GAS SVC Gas - Utilities 101-2002-61100 97.23 Fund 101- GENERAL FUND Total: 7,060.93 Fund: 202 - LIBRARY & MUSEUM FUND THE GAS COMPANY 210627 02/21-03/22/23 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 590.88 Fund: 501- FACILITY & FLEET REPLACEMENT THE GAS COMPANY 210627 03/2023 -SWEEPER FUEL Fund 202 - LIBRARY & MUSEUM FUND Total: 590.88 Street Sweeper 501-0000-60678 13.00 Fund 501- FACILITY & FLEET REPLACEMENT Total: 13.00 Grand Total: 7,664.81 7/10/2023 6:51:16 PM Page 1 of 2 162 Demand Register Packet: APPKT03440 - 04/07/2023 SOCALGAS Fund Summary Fund 101 - GENERAL FUND 202 - LIBRARY & MUSEUM FUND 501- FACILITY & FLEET REPLACEMENT Account Number 101-2002-61100 101-3005-61100 101-3008-61100 202-3004-61100 501-0000-60678 Project Account Key **None** CSA152E Grand Total: Account Summary Account Name Gas - Utilities Gas -Utilities FB Pool Gas - Utilities Gas - Utilities Street Sweeper Grand Total: Expense Amount 7,060.93 590.88 13.00 7,664.81 Expense Amount 770.48 4,879.71 1,410.74 590.88 13.00 7,664.81 Project Account Summary Project Account Name Project Name Expense Amount **None** **None** 7,651.81 CSA 152 Expenses CSA 152 Project Tracking 13.00 Grand Total: 7,664.81 *Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 7/10/2023 6:51:16 PM Page 2 of 2 163 4 jthtra City of La Quinta Vendor Name Demand Register Packet: APPKT03476 - 05/19/2023 SO CAL GAS Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND THE GAS COMPANY 210997 03/22-04/20/23 - FS #32 GAS SVC Gas - Utilities 101-2002-61100 THE GAS COMPANY 210997 03/22-04/20/23 - CH GAS SVC Gas - Utilities 101-3008-61100 THE GAS COMPANY 210997 03/22-04/20/23 - FB POOL GAS SVC Gas -Utilities FB Pool 101-3005-61100 THE GAS COMPANY 210997 03/22-04/20/23 - WC GAS SVC Gas - Utilities 101-3008-61100 THE GAS COMPANY 210997 03/29-04/27/23 - FS #93 GAS SVC Gas - Utilities 101-2002-61100 Fund 101- GENERAL FUND Total: 43.00 783.46 2,888.73 200.05 81.90 3,997.14 Fund: 202 - LIBRARY & MUSEUM FUND THE GAS COMPANY 210997 03/22-04/20/23 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 14.30 Fund 202 - LIBRARY & MUSEUM FUND Total: 14.30 Fund: 501- FACILITY & FLEET REPLACEMENT THE GAS COMPANY 210997 04/2023 -SWEEPER FUEL Street Sweeper 501-0000-60678 13.00 Fund 501- FACILITY & FLEET REPLACEMENT Total: 13.00 Grand Total: 4,024.44 7/10/2023 6:49:55 PM Page 1 of 2 164 Demand Register Packet: APPKT03476 - 05/19/2023 SO CAL GAS Fund Summary Fund 101- GENERAL FUND 202 - LIBRARY & MUSEUM FUND 501- FACILITY & FLEET REPLACEMENT Account Number 101-2002-61100 101-3005-61100 101-3008-61100 202-3004-61100 501-0000-60678 Project Account Key **None** CSA152E Grand Total: Account Summary Account Name Gas - Utilities Gas -Utilities FB Pool Gas - Utilities Gas - Utilities Street Sweeper Grand Total: Project Account Summary Project Account Name **None** CSA 152 Expenses Grand Total: Expense Amount 3,997.14 14.30 13.00 4,024.44 Expense Amount 124.90 2,888.73 983.51 14.30 13.00 4,024.44 Project Name **None** CSA 152 Project Tracking 4,024.44 Expense Amount 4,011.44 13.00 *Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 7/10/2023 6:49:55 PM Page 2 of 2 165 4 jthtra City of La Quinta Vendor Name Demand Register Packet: APPKT03498 - 06/16/2023 SO CAL GAS Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND THE GAS COMPANY 211210 04/20-05/19/23 - FS #32 GAS SVC Gas - Utilities 101-2002-61100 THE GAS COMPANY 211210 04/20-05/19/23 - CH GAS SVC Gas - Utilities 101-3008-61100 THE GAS COMPANY 211210 04/20-05/19/23 - FB POOL GAS SVC Gas -Utilities FB Pool 101-3005-61100 THE GAS COMPANY 211210 04/20-05/19/23 - WC GAS SVC Gas - Utilities 101-3008-61100 THE GAS COMPANY 211210 04/27-05/26/23 - FS #93 GAS SVC Gas - Utilities 101-2002-61100 Fund 101- GENERAL FUND Total: 33.86 337.48 1,138.84 113.58 81.18 1,704.94 Fund: 202 - LIBRARY & MUSEUM FUND THE GAS COMPANY 211210 04/20-05/19/23 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 14.40 Fund: 501- FACILITY & FLEET REPLACEMENT THE GAS COMPANY 211210 05/2023 -SWEEPER FUEL Fund 202 - LIBRARY & MUSEUM FUND Total: 14.40 Street Sweeper 501-0000-60678 13.00 Fund 501- FACILITY & FLEET REPLACEMENT Total: 13.00 Grand Total: 1,732.34 7/10/2023 6:47:43 PM Page 1 of 2 166 Demand Register Packet: APPKT03498 - 06/16/2023 SO CAL GAS Fund Summary Fund Expense Amount 101- GENERAL FUND 1,704.94 202 - LIBRARY & MUSEUM FUND 14.40 501- FACILITY & FLEET REPLACEMENT 13.00 Grand Total: 1,732.34 Account Number 101-2002-61100 101-3005-61100 101-3008-61100 202-3004-61100 501-0000-60678 Account Summary Account Name Gas - Utilities Gas -Utilities FB Pool Gas - Utilities Gas - Utilities Street Sweeper Grand Total: Expense Amount 115.04 1,138.84 451.06 14.40 13.00 1,732.34 Project Account Summary Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 1,719.34 CSA152E CSA 152 Expenses CSA 152 Project Tracking 13.00 Grand Total: 1,732.34 *Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report. as "none" in this section. 7/10/2023 6:47:43 PM Page 2 of 2 167 168 CONSENT CALENDAR ITEM NO. 21 City of La Quinta CITY COUNCIL MEETING: July 18, 2023 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO ACCEPT DONATION OF CERTAIN REAL PROPERTY FROM BAY SHORE INCORPORATED PENSION TRUST FOR HISTORIC PRESERVATION AND DISPLAY, LOCATED NORTH OF HIGHWAY 111, WEST OF WASHINGTON STREET, IDENTIFIED AS ASSESSOR'S PARCEL NUMBER 604-050-018 RECOMMENDATION Adopt a resolution to accept donation of certain real property from Bay Shore Incorporated Pension Trust, for historical preservation and display, located north of Highway 111, west of Washington Street, identified as Assessor Parcel Number 604-050-018; and authorize the City Manager to negotiate and execute a Donation or Land Agreement or similar agreement, in a form approved by the City Attorney. EXECUTIVE SUMMARY • A donation of the mountainous land located adjacent to the Cliffhouse restaurant, known to visitors and residents as the unofficial entry monument to the Highway 111 Corridor, one of the major corridors of La Quinta (Attachment 1), has been offered to the City by Bay Shore Incorporated Pension Trust for historic preservation and display. • Staff requests authorization to accept the proposed land donation. FISCAL IMPACT A 2022 property assessment estimates the value of the land at $2,013. Future improvements to the property related to the maintenance and upkeep, insurance, and possible CV Link project connectivity, will be assessed by staff and provided to Council for approval. BACKGROUND/ANALYSIS A donation of the mountainous land, comprised of 2.53 acres in size, located adjacent to the Cliffhouse restaurant, north of Highway 111, west of Washington Street (APN: 604-050- 018) has been offered to the City by Bay Shore Incorporated Pension Trust for historic preservation and display. The property is determined to be continued vacant land, unusable for typical development due to the existing mountain of rock and varying elevations. Staff will preserve the existing conditions of the property facing the Highway 111 Corridor, keeping the notoriety of the property as an unofficial entry monument to the City. 169 In 2022, under Proposition 68 grant funding, the City acquired the adjacent vacant land and parking area to the east, for the express purpose of improvements related to the CV Link project, a 50-mile multi -modal transportation project under construction for bicyclists, pedestrians, and low speed electric vehicles, that will run continuously throughout the Coachella Valley cities, from Desert Hot Springs to Coachella. Acceptance of this land donation will complement the City's goals of historic preservation and the Highway 111 Corridor Plan's vision. Pursuant to California Government Code Section 37354, the legislative body may accept or reject any gift, bequest, or devise made to or for the City, or to or for any of its officers in their official capacity or in trust for any public purpose. If approved, this property donation will be memorialized by a Donation of Land Agreement or similar agreement, in a form approved by the City Attorney, which will be negotiated and executed by the City Manager on behalf of the City. ENVIRONMENTAL REVIEW In accordance with Section 15301 of the California Environmental Quality Act (CEQA) Guidelines, the donation of this certain real property is exempt from environmental review because the transfer will result only in a continuation of the existing uses of the property. AGENCY REVIEW The acceptance of this certain real property donation is contingent upon the condition that the Planning Commission makes a finding that it is consistent with the General Plan pursuant to California Government Code Section 65402. ALTERNATIVES Council may elect not to accept this donation, however, Staff does not recommend this alternative, given the key location of this land and future anticipated benefits. Prepared by: Doug Kinley, Management Analyst Approved by: Jon McMillen, City Manager Attachment: 1. Property Location 170 RESOLUTION NO. 2023 — XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AUTHORIZING THE ACCEPTANCE OF CERTAIN REAL PROPERTY TO BE DONATED TO THE CITY OF LA QUINTA BY BAY SHORE INCORPORATED PENSION TRUST, DESCRIBED AS A VACANT PROPERTY IDENTIFIED AS ASSESSOR'S PARCEL NUMBER 604-050-018 WHEREAS, Bay Shore Incorporated Pension Trust, ("Bay Shore") owns approximately 2.53 acres (110,207 sq.ft.) of certain real property located on Highway 111 (APN: 604-050-018) (the "Property"); and WHEREAS, Bay Shore has expressed interest in donating the Property to the City for historical preservation and display, and for the potential future use as a connection to the CV Link project; and WHEREAS, the City has stated its desire in the Greenhouse Gas Reduction Plan, the Highway 111 Corridor Study, and the General Plan's Circulation Element to support multimodal transportation opportunities such as the CV Link in the City, particularly along the Highway 111 Commercial Corridor; and WHEREAS, pursuant to State of California Government Code, Section 37354, the legislative body may accept or reject any gift, bequest, or devise made to or for the City, or to or for any of its officers in their official capacity or in trust for any public purpose; and WHEREAS, the donation of the Property will be memorialized by a Donation of Land Agreement or similar agreement, in a form approved by the City Attorney, which the City Manager on behalf of the City will negotiate and execute to effectuate the purposes of the City Council's authorization to accept this property donation, set forth in this Resolution; and WHEREAS, this Resolution has been reviewed with respect to applicability of the California Environmental Quality Act (Pub. Res. Code,§ 21000 et seq.) ("CEQA"), the State CEQA Guidelines (California Code of Regulations, Title 14, Sections 15000 et seq., hereafter the "State CEQA Guidelines"), and the City's environmental guidelines; and WHEREAS, pursuant to Section 15301 of the State CEQA Guidelines, the donation of the Property is exempt from environmental review under CEQA because the transfer will result only in a continuation of the existing uses of the property; and WHEREAS, this Resolution is contingent upon the condition that the acceptance of the real property gift is confirmed by the Planning Commission through a finding that it 171 Resolution No. 2023-XXX Acceptance of Donation of Certain Real Property (APN: 604-050-018) — Bay Shore Adopted: July 18, 2023 Page 2 of 3 is consistent with the General Plan, pursuant to State of California Government Code, Section 65402; and WHEREAS, all of the other prerequisites with respect to the approval of this Resolution have been met. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows: SECTION 1. The foregoing recitals are true and correct and are incorporated herein by this reference. SECTION 2. The City Council hereby accepts the donation of the Property, valued at $2,013, as a gift with no payment required by the City. SECTION 3. The City Manager is hereby authorized to effectuate the property donation described in Section 2 of this Resolution, is hereby authorized to negotiate and execute a Donation of Land Agreement or similar agreement in a form approved by the City Attorney, and to take such other and further actions, and execute such other and further documents, as are necessary and proper in order to implement this Resolution on behalf of the City. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. SECTION 5. This Resolution shall go into effect upon adoption. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held this 18th day of July 2023, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California 172 Resolution No. 2023-XXX Acceptance of Donation of Certain Real Property (APN: 604-050-018) — Bay Shore Adopted: July 18, 2023 Page 3 of 3 ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 173 taaditrai CALIFORNIA ATTACHMENT 1 POTENTIAL LAND TO BE DONATED APN: 604-050-018 Acres: 2.35 Map Street View From Hwy 111 & Plaza La Quinta BUSINESS SESSION ITEM NO. 1 City of La Quinta CITY COUNCIL MEETING: July 18, 2023 STAFF REPORT AGENDA TITLE: APPROVE MASTER PLAN FOR THE LA QUINTA CULTURAL CAMPUS PROJECT NO. 2019-01 AND AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH HGA AUTHORIZING PRELIMINARY WORK ASSOCIATED WITH PHASE 2 OF THE PROJECT AND RELATED COMPENSATION RECOMMENDATION Approve master plan for the La Quinta Cultural Campus Project No. 2019-01, approve Amendment No. 2 to Agreement for Contract Services with HGA authorizing preliminary work associated with Phase 2 of the project for an additional $16,250; and authorize the City Manager to execute the amendment. EXECUTIVE SUMMARY • On March 1, 2022, Council approved an Agreement for Contract Services (Agreement) with Hammel, Green, and Abrahamson (HGA) to provide master planning and preliminary design services for the La Quinta Cultural Campus Project (Project). • On June 21, 2022, and March 21, 2023, HGA presented Project master plan concepts to Council and was provided feedback for revisions. • Staff recommends acceptance of the proposed revised master plan (Attachment 2), which incorporates Staff's and Council's recommendations, and authorization for Phase 2 Project preliminary design. • Amendment No. 2 (Attachment 3) to the Agreement proposes a $16,250 increase in compensation to account for preliminary Phase 2 work completed by HGA during Phase 1. FISCAL IMPACT Budget for the Project was allocated in fiscal years 2019/20 and 2020/21 Capital Improvement Program, which includes sufficient funding of $473,550 for master planning and preliminary design services. The following is the Project budget: 175 Project Budget Professional $ 190,182 Master Planning/Design $ 532,114 Construction $ 2,053,636 Inspection/Testing/Survey $ 217,705 Contingency $ 316,363 TOTAL: $ 3,310,000 BACKGROUND/ANALYSIS The La Quinta Museum opened to the public in 2007 with the historic casita serving as office/meeting space for the La Quinta Historical Society and museum staff. In 2018, the City acquired the property next to the museum known as the "lumberyard". Next to the lumberyard building sits a vacant lot, a potential location for a Cahuilla garden or art plaza. On March 1, 2022, Council approved an Agreement with HGA to provide master planning and preliminary design for the Project. Council provided direction for staff to present the progress of the efforts as a study session prior to expending 10% of the total contract sum. On June 21, 2022, HGA presented preliminary concepts to Council and was given feedback about the initial designs. Council's input included focusing efforts on Museum reconfiguration, usage of the casita, and further assessment of the lumberyard and courtyard area. HGA was asked to incorporate Council's feedback in a revised design, prepare more detailed cost estimates, and return for further discussion. On March 21, 2023, HGA presented the revised concept to Council and was given additional design feedback and was directed to conduct a structural assessment of the lumberyard and evaluate the building's possible restoration viability and associated costs. The presented final Master Plan incorporates all recommendations provided by Council; Staff recommends its acceptance and seeks authorization to move forward with Phase 2, which is the preliminary design phase of the Project and includes: the promenade; entry courtyard with modifications to the exterior connection with the casita; the interior Museum improvements to the entry and archive office; the oasis courtyard; and the new archive building `shell' (Attachment 4). The interior of the archive options will be brought back to Council for budget approval. The lumberyard building will be brought back to Council outside of this Agreement for direction. During the current Phase 1 master planning efforts, HGA completed work that was initially scheduled for Phase 2, the preliminary design phase of the Project. Amendment No. 2 to the Agreement requests authorization to increase compensation by $16,250 to account for this additional work. ALTERNATIVES Council may deny approval of the master plan, direct staff to modify the proposed design, and/or revise the proposed amendment. 176 Prepared by: Michael Calderon, Management Analyst Approved by: Christina Calderon, Community Services Deputy Director Attachments: 1. Cultural Campus Aerial View 2. Masterplan 3. Amendment No. 2 4. Preliminary Design Map 177 L u turn Cam CITY OF LA QUINTA MUSEUM & HISTORICAL SOCIETY CULTURAL CAMPUS FUTURE PLAN HGA I JUNE 2023 ATTACHMENT 2 179 PARTICIPANTS CITY TEAM Jon McMillen Michael Calderon Christina Calderon Ubaldo Ayon Danny Castro Julie Mignogna Larissa Gruehl Bryan McKinney HISTORICAL SOCIETY Linda Williams, President MUSEUM Sharla Fox, Director CITY COUNCIL Linda Evans, Mayor Steve Sanchez Kathleen Fitzpatrick Deborah McGarrey John Pena HGA I DESIGN & PLANNING Matt Austin Olivia Lu-Hill Kevin Donaghey Ben Karg Jake Henry HGA I ENGINEERING Ethan Fogle, Structural Kenny Horns, Civil Tao Ham, Lighting Tomas Schugurensky, Lighting Kent Hipp, Landscape Luke Nichols, Landscape Ted Lee, Landscape Joe Tarlizzo, Cost Estimating Dan Michaud, Technology Gwendolyn Bromme, Technology Damario Mack, Electrical Allen Besas, Electrical Leighton Deer, High Performance Systems Amit Khanna, Mechanical Alfred Uzokowe, Mechanical Jill Imig, Plumbing 180 Contents 1 - Summary 2 - Urban design 3 - Cultural Campus Future Plan 4 - Design Guidelines 5 - Basis of Design 6 - Budget and Cost estimate (p. 4-9) (p. 10-18) (p. 19 - 50) (p. 51 - 56) (P. 57 - 71) (P. 72 - 74) section 1 summary • DESCRIPTION • DISCOVERY • PROCESS TIMELINE • COST ESTIMATE SUMMARY • PHASING RECOMMENDATIONS Summary Desch otion PRIMARY OBJECTIVES • Improve Museum Flow and Function • Expand and Enhance Archive/ Exhibit Amenities • Activate neighboring areas to create cohesive campus • Catalyze planning synergy with surrounding cultural assets • Create anchor for arts destination with enhanced outdoor exhibits and space. "Preserving the past, enriching the present and enhancing the future for all generations." -La Quinta Mission Statement La Quinta Cultural Campus - Section 1 - Sunrglyry 1 5 Summary Discovery The Cultural Campus plan embodies the Museum's mission, guided by three lenses: Past, Present, and Future. Shaped through collaboration with stakeholders, including La Quinta representatives, Museum and Historical Society, and City Council, the plan integrates three realms: Past honors site's history, Present addresses stakeholder needs, and Future projects aspirations for success. These lenses create a harmonious tapestry, weaving heritage, relevance, and innovation. The plan aims to create a trans formative cultural destination, embracing the past, responding to the present, and envisioning a vibrant future. 4. Past HERITAGE OF PLACE Present OPERATIONAL OPPORTUNITIES AND CHALLENGES • c Ilabofotion connections I ti;-It] . a historical art visual ul community121) culturol a cpene Ices multifunctional gathering space INNOVATIVE, SOCIAL GREEN, REALISTIC, AND JOYFUL PRESERVATION WITH CHARM Future AMBITIONS, EXPERIENCES, ENGAGEMENT, AND FLEXIBILITY 0• a cfg La Quinta Cultural Campus - Section 1 - Sunnp4iry 16 Summary Process Timeline The City's acquisition of the Lumberyard Parcel and adjoining open lot necessitates short- term solutions and long-term planning. The process over the past year has been defined by three period of work: • Focus on open parcel Jan 2022 - Sept 2022 I City Council 1 • Focus on Phase 1 and 2 Sept 2022- March 2023 I City Council 2 • Refine/Develop/Conclude March 2023- June 2023 I City Council 3 City Center Park DIAGRAM OF THE FUTURE PLAN DEVELOPMENT DIAGRAM OF PROGRAM FOR EXISTING AND FUTURE PROJECT SPACES City Connections The Museum and Lumberyard, though separate, unite in the Future Plan's vision of integrating the surrounding land to unlock future development possibilities. Strategic connections to the civic center, cove, and park shape this cohesive vision. Cultural Campus Although the Museum and Lumberyard are two discrete parcels. The Future Plan looks at the integration of land to the east and west in framing the potential for future development. Key Connections to the civic center, cove, and park guide the deliberate connections. Open Lot Lumberyard RENDERING OF FUTURE ARCHIVE DESIGN Phase 1 & 2 In the context of Phase 1 and 2 improvements, it is crucial to establish practical and attainable steps. This section focuses on enhancing the visitor experience, optimizing operations, and implementing expansion and modernization strategies for the museum and its landscape. Cove Casita Design Guidelines The final section breathes life into the Cultural Campus design, illustrating planning strategies and presenting aesthetic guidelines. It provides glimpses into the near and long-term future, envisioning the manifestation of the planning in all its vibrancy. La Quinta Cultural Campus - Section 1 - Surtiggary 1 7 Cost Estimate Summary X. FUTURE PARKING 14110 SQ FT $250K (OPEN ASPHALT) - 1 $ 700K (WITH PV CANOPY) AVENIDA MENDOZA . CASITA 758 SQ FT $32 • • • . . AVENIDA MONTEZUMA A. PROMENADE 5,400 SQ FT $455 K • • 1![ • • MI • B. ENTRY COURTYARD 2,000 SQ FT $402 K D. GIFTSHOP 301 SQ FT $176 K C. ENTRY/ ARCHIVE/ OFFICE 1,002 SQ FT $534K DIAGRAM OF COST ESTIMATE SUMMARY LOCATIONS* E. LUMBERY BLDG 1,576 SQ FT 828 K G. OASIS 5,480 SQ FT $699 K i F. NEW ARCHIVE 2,200 SQ FT $2.9 M 1 1 • • • • • • • • Y. FUTURE PARK 36730 SQ FT APPROX $ 3M ($1.2 M - HARDSCAPE AND LANDSCAPE $1.8M - SHADE, STRUCTURE WALLS ETC) • • • *NOTE: DIAGRAM NOT TO SCALE A. PROMENADE B. ENTRY lir COURTYARD C. ENTRY/ ARCHIVE/ OFFICE D. GIFT SHOP E. LUMBERYARD BUILDING F. NEW ARCHIVE BUILDING G. OASIS H. CASITA TOTAL AREA 5,400sgft 2,000sgft 1,002sgft 301sgft 1,576sgft 2,200sgft 5,480sgft 758sgft TOTAL CONSTRUCTION COST , $455,231 $402,730 $534,050 $176,012 $828,703 $2,988,342 $698,699 $32,584 $6,116,352 TOTAL PROJECT COST $601,251 $515,753 $692,831 $252,981 $1,070,562 $3,776,178 $910,852 $40,030 $7,860,439 **NOTE: TOTAL C( INCLUDES: CONS CONTINGENCY A "*`NOTE: TOTAL F PROFESSIONAL L TESTING, FURNISI CONTINGENCY ALTERNATESCOPEOPTIONS (not Included above) Mural at existing building Art/Sculpture at Promenade & Oasis Photovoltaics on new Archive bldg Newrestroom at Oasis/Archive $30,000 41 $40,000 $40,000 $70,000 $110,000 Lumberyardstructura/upgrade LUMBERYARD -STRUCTURAL UPGRADE+RENO $1,000,000 $2,070,562 Demo Site Prep and restoration New building Project costs LUMBERYARD BUILDING: DEMO # REBUILD $ 60,000 $150,000 $1,339,600 $451,000 $2,000,600 INSTRUCTION COST TRUCTION MATERIALS, LABOR, ND ESCALATION ROJECT COST INCLUDES DESIGN SERVICES, ZINGS, TECHNOLOGY AND La Quinta Cultural Campus - Section 1 - SunreSiry 1 8 Cost Estimate Phasinc recommenc PHASING The Future Plan could encompass more than eight key steps for the development of the South Crescent and Museum District. To progress the building project, three distinct phases have been identified. PHASED DEVELOPMENT AND LONG-TERM VISION: Develop a phased implementation strategy, considering short-term and long-term goals for the cultural campus. Maintain a long-term vision for future expansions and enhancements, allowing the campus to evolve and grow in response to changing cultural needs. PHASE 1- concentrates on improvements to the existing museum,archive, and courtyard. It also includes the development of a new more welcoming promenade and entry area as well as new development of the paving area adjacent to the lumberyard as a new landscape community. Oasis. PHASE2- is dedicated to establishing a secure and captivating contemporary archive wing. PHASE 3-upgrades to Casita and existing Lumberyard buildings. For the Casita, this phase would incorporate ations accessibility and minor interior improvements. For the Lumberyard work will include renovation and fit out to help the building host events in the Oasis. BUDGET TOTAL CONSTRUCTION COST** TOTAL PROJECT COST*** PHASE 1 $2.27 M $2.97 M PHASE 2 $2.98 M $3.78 M PHASE 3 $861 K $1.11 M **NOTE: TOTAL CONSTRUCTION COST INCLUDES: CONSTRUCTION MATERIALS, LABOR, ESCALATION, AND DESIGN AND ESCALATION CONTINGENCY ***NOTE: TOTAL PROJECT COST INCLUDES PROFESSIONAL DESIGN SERVICES, TESTING, FURNISHINGS, TECHNOLOGY AND OWNER SCOPE CONTINGENCY OE PHASE 2 IIIIIIIIIIIIIIII A. •'PROMENADE B. ENTRY COURTYARD ARCHIVE/ OFFICE D. GIFT SHOP ' BUILDING LUMBERYARD . NEW RCHIVE UILDING 1 G. OASIS 1 H. CASITA TOTAL AREA ' 5,400sgft Z000sgft 1,002sgft 301sgft 1 1,576sgft T200sgft 5,480 sgft 758 sgft $534,050 $176,012 I. $828,703 $2,988.342 ' $698,699 $32,584 $6,116,352 * TOTAL CONSTRUCflONCOST $455,231 $402,730 1 u *** TOTAL PROJECT COST $601,251 $515,753 $692,831 8252,981 $1,070,562 83,776,178 $910,852 $40,030 860,439 ALTERNATE SCOPE OPTIONS (not included above) I Mural at existing building $30,000 Art/Sculpture at Promenade & Oasis' $40,000 t 540,000 ' Photovoltaics on new Archive bldg $70,000 Newrestroom at Oasis/Archive I , $110,000 ' Lumberyard structural upgrade 51,000,000 LUMBERYARD -STRUCTURAL UPGRADE RENO Demo g ` $2,0700, 00� t ' ' Site Prep and restoration $150,000 Newbuilding Project cos l li $451,0000 ' f , LUMBERYARD BUILD/NG.DEMO + REBUILD - - - - - - - - r $2000,600 ,r ` r ` r am La Quinta Cultural Campus - Section 1 - Sunliniry 1 9 section 2 urban design • CIVIC CONNECTIONS • DEVELOPMENT OF ' THE GEM' • CULTURAL CAMPUS VISION Urban Design Civic Connections GREEN BELT/PEDESTRIAN LINKAGE OLD TOWN FIGURE OF THE 'GEM' SOUTH CRESCENT CULTURAL CAMPUS PROJECT SITE A Cultural Catalyst for Civic Connection The Museum and its ability to guide the development of the surrounding areas will steward a new generation of city connections. As the City continues to develop its core, an integrated whole can be envisioned that advances the distinct character of the existing areas. CIVIC CENTER CAMPUS 1E6 .1=7. 0 l_ ...'A HEALTHY, VIBRANT AND HERITAGE MINDED COMMUNITY - ENSURE PARKS, PUBLIC FACILITIES AND OPEN SPACES ARE APPROPRIATELY SIZED AND DESIGNED TO MEET THE NEEDS AND INTEREST OF ALL SEGMENTS OF THE COMMUNITY. CONTINUE TO ENSURE THAT ALL LAND USES COHESIVELY EXIST WITH THE AREA'S NATURAL, CULTURAL AND HISTORICAL HERITAGE" -1 OF 8 COMMUNITY VISION GUIDING PRINCIPLES IN THE LA QUINTA 2034 GENERAL PLAN La Quinta Cultural Campus - Section 2 - Urban Integration and Context 1 11 N 189 Urban Design 'The Gem' "GEM' INSPIRATION EXAMPLE IMAGERY The long-term success of the Museum relies on the City's stewardship and transformation of a valuable, untapped area within its boundaries. Affectionately known as' The Gem', this distinct hexagonal space features a central park and a museum located along a crescent to the south. As the City continues to analyze and comprehend the Cultural Campus within this context, the following recommendations are put forth for the development of the area. ram• -.' k'- .- • �• ^ •114 F4.+r - MUSEUM PROJECT SITE - OS, • • • • T : } J. �. • DIAGRAM OF THE FUTURE PLAN 'GEM' DEVELOPMENT La Quinta Cultural Campus - Section 2 - Urban Integration and Context 1 12 190 Urban Design Principles for developinc Recommendations for the city's future development and alaysis for the surrounding public areas around the Museum may include: EMBRACE THE JUXTAPOSITION OF CULTURE AND NATURE: • Capitalize on the contrast between the surrounding natural landscape and cultural elements within the valley to create a unique sense of place. Design architectural elements and landscapes that celebrate this contrast, integrating nature -inspired motifs and materials into the built environment. MEDIUM -SCALE SPACES: Design the campus to have a medium -scale character, striking a balance between the expansive nature-scape and the highly privatized residential landscape. Ensure that the spaces are intimate enough to foster a sense of community and engagement while still providing ample room for various cultural activities. RESTORATIVE AND REGENERATIVE MEASURES: Introduce restorative and regenerative principles as guiding principles for the project's future development, considering sustainable building practices, renewable energy sources, and ecological restoration. Incorporate green infrastructure, such as rain gardens and bioswales, to manage stormwater and promote biodiversity. PEDESTRIAN, CYCLIST, AND COMMUNITY FOCUS: • Dedicate the inner spaces of the campus primarily to pedestrians, cyclists, and 'The Gem' community events/fairs, creating a safe and inviting environment for social interactions and cultural activities. • Design pathways, plazas, and gathering spaces that encourage pedestrian and cyclist movement while fostering a sense of community. CENTRALIZED PUBLIC SPACES: • Place service and back -of -house functions around the perimeter of the campus, allowing the interior to be devoted to open public spaces. • Designate central public areas for cultural events, exhibitions, and performances, providing opportunities for community engagement and artistic expression. PROMENADE AND ARTS NODES: • Establish a promenade that runs through setbacks and follows sidewalk guidelines, connecting the interior street fronts and creating a cohesive pedestrian experience. • Integrate distributed Arts Nodes throughout the campus, serving as focal points for cultural activities, installations, and interactive art displays. SOFTEN EDGES AND CREATE A PARK TAPESTRY: • Dissolve hard edges within the campus by using soft landscaping techniques, such as curvilinear pathways, gentle transitions between spaces, and organic shapes. • Design a tapestry of interconnected park spaces, with areas for quiet contemplation, outdoor seating, and focused activities, allowing visitors to engage with nature while experiencing cultural offerings. REFERENCED DOCUMENT • Reviewed the previous City of La Quinta General Plan 2013 - topics covered in previous report included - community development, land use, circulation, livable community and incorporated previous notes and feedback. The principles for the museum and surrounding Future Plan parcels are consistent with the city's general plan. CITY OF LA UINTA GENERAL PLAN La Quinta Cultural Campus - Section 2 - Urban Integration and Context 1 13 191 Urban Design Orientation 1 Develo oment of the South Crescent & Cultural Campus AVENIDA MONTEZUMA OPEN PARCEL LUMBERYARD DEVELOP PROMENADE OPEN PARCEL <ART/EXPO PARK> DEVELOP 'SERVICES 'ALONG SOUTH EDGE C'> La Quinta Cultural Campus - Section 2 - Urban Integration and Context 114 192 Urban Design Zones Development of the South Crescent • • • • • • • • • • X • • • • • • • • • • i i • • • • i .I 1 DEVELOPMENT ZONES A— STREET -FRONT ARTS PROMENADE B — PERGOLA & ENTRY PLAZA I I 1 1 1 1 1 I C — TRAVELING GALLERY, OFFICES, GIFT SHOP, WORKSPACE & LOADING D — ENTRY & GIFT SHOP 4+ .h I 0 ectiufr— r■— =Ci� 1i1�� 111111111111111111111111 E — LUMBERYARD BUILDING GROUND LEVEL TENANT IMPROVEMENTS F — ARCHIVE ADDITION G — OASIS H — CASITA I I I I I I • • • • Y •• • • I . I. Y I I I I I I I I I • Y I •` • I I • I • • I I • • I I FUTURE ZONES OF WORK X— NEW PARKING, WESTERN LOTS Y — ART PARKS, SMALL, MEDIUM, LARGE Z — TRAFFIC IMPROVEMENTS E 1 111 C'> La Quinta Cultural Campus - Section 2 - Urban Integration and Context 1 15 193 Urban Design Cultural Cam ous Vision The Cultural Campus is a dedicated space for residents and visitors to immerse themselves in cultural and artistic experiences. It showcases rotating and permanent art installations, new media, live performances, and educational workshops. The open space concept embraces low -impact, drought -tolerant practices, intertwining with narratives of the Cahuilla tribes to create a captivating, multi -sensory experience for generations to come. La Quinta Cultural Campus - Section 2 - Urban Integration and Context 116 194 Urban Design Cultural Cam FUTURE LANDSCAPE BASED VENUE ous Zone Descri Envisioned as a gently sloped amphitheater- the far eastern edge of the site is predominately landscape, integrated native plantings shelter an interior open space for large group events. STREET FRONT DEVELOPMENT Dedicated to a vibrant and active street front, planning principles encourage consistent setbacks to create cohesion through the whole South Crescent. With future development this area emerges as a linear park- thematic areas dedicated to the indigenous Cahullia and Contemporary Art can provide further definition for segments of the Promenade. in +a otions EXISTING BUILDING AND NEW ARCHIVE In providing a vision for the future build out of the eastern half of the 'Crescent'- we can more intentionally view the phase 1, 2, and 3 pieces as they build upon one another toward a ideal future. CASITA CAFE The historic structure, held in reserve as light storage in early phases, can be converted to a cafe. To accompany the development of the street front and South Crescent this program can further support vibrant pedestrian focused activity. TRAFFIC CONTROL With two key temporary bollard locations remove vehicular traffic from the area so that larger festivals, or shows may be accommodated and take advantage of the new promenade in coordination with the park. FUTURE PARKING In order to continue to provide public space opportunities along the northern edge of the Crescent- vehicular traffic is loaded to the south of the sites. Solar Trellises capture renewable energy and shade the cars. La Quinta Cultural Campus - Section 2 - Urban Integration and Context 1 17 195 Urban Design Cultural Cam ous Planninc Design Objectives and considertions for a Holistic Campus Experience include: SITE ANALYSIS AND CONTEXTUAL INTEGRATION: Conduct a thorough analysis of the site's existing conditions, including topography, vegetation, and neighboring developments. Incorporate the site's cultural and historical context into the design, respecting and enhancing the local identity. CULTURAL IDENTITY AND EXPRESSION: Promote the expression of diverse cultural identities within the campus, incorporating elements of local traditions, art, and heritage. Encourage artistic installations and public art that reflect the cultural values and aspirations of the community. ACCESSIBILITY AND UNIVERSAL DESIGN: Ensure that the campus is accessible to all individuals, including people with disabilities, by incorporating universal design principles. Provide accessible pathways, ramps, and elevators, and consider the needs of people with varying physical abilities throughout the design process. PEDESTRIAN -FRIENDLY DESIGN: Create a walkable campus by prioritizing pedestrian circulation and minimizing vehicular traffic within the core areas. Design attractive, well-connected pedestrian pathways with appropriate lighting, shading, and seating areas. SUSTAINABLE DESIGN AND ENVIRONMENTAL CONSIDERATIONS:Integrate sustainable design principles, such as energy -efficient buildings, water conservation measures, and use of renewable materials. Description • Incorporate green spaces, native landscaping, and sustainable stormwater management systems to enhance the campus's ecological value. FLEXIBILITY AND ADAPTABILITY: • Design spaces that can accommodate a range of cultural activities and events, allowing for flexibility and adaptability over time. • Consider modular or multi -purpose spaces that can be reconfigured to accommodate different needs and foster innovation. COMMUNITY ENGAGEMENT AND COLLABORATION: • Encourage community participation and input throughout the design and planning process. • Provide spaces for community gatherings, workshops, and interactive exhibitions, fostering a sense of ownership and engagement among residents. INTEGRATION OF TECHNOLOGY: • Integrate appropriate technology and digital platforms to enhance visitor experiences, such as interactive displays, augmented reality, or mobile applications. • Ensure that the campus infrastructure supports the integration of technology, including robust Wi-Fi connectivity and charging stations. SAFETY AND SECURITY: • Incorporate appropriate safety measures, including well -lit areas, clear wayfinding signage, and surveillance systems, to ensure the safety and security of visitors. • Consider emergency preparedness and evacuation plans in the design, with clearly defined escape routes and refuge areas. r+• r R"aS ri*^•wr rieLI% d x..04 ./ riJAs'rrCK . � r.• rJAsr *esuariirrd • Cry 4��.J it raVfit •+A4 F `— •-rsP. rrs -61 Ohr ED' '5 %Alt' e0RVT • —' ... •4.�.� r..R�k.-. rkti rF k.i -v.-. r}i at• a- + frq *;ee [ Mie er hid Veinal UL. La Quinta Cultural Campus - Section 2 - Urban Integration and Context 118 196 section 3 cultural campus • HISTORIC STRUCTURES ASSESSMENT • EXISTING CONDITIONS/OBSERVATIONS • CAMPUS IMPROVEMENT STRATEGIES • ARRIVAL EXPERIENCE • OPERATIONS • EXPANSION Cultural Campus Historic Structures Assessment Casita Description: The Casita, built in 1935, has a total area of 964 gross square feet (GSF). Challenges: The Casita presents challenges related to ADA compliance, structural integrity, and size limitations. Use Considerations: Considering the accessibility and cost concerns, it is advisable to utilize the Casita for light signage and landscaping purposes. Additionally, it can continue to serve as a space for the La Quinta Historical Society, without significant renovation work. Recommendation: The Casita can be utilized for light storage by the La Quinta Historical Society or the museum. It is recommended to upgrade landscape lighting while incorporating signage and wayfinding enhancements. Furthermore, the Casita could be considered for non-public event support, providing additional flexibility in its usage. EXISTING NEW allin Lumberyard Description: Built in 1935, the Lumberyard encompasses 3,360 gross square feet GSF (total including both floors). Challenges: The Lumberyard presents challenges related to ADA compliance, structural integrity, overhang issues, and size limitations. Use Considerations: Considering the structural, cost, and accessibility concerns, it is recommended to utilize only the first floor of the Lumberyard. This space can be used for activities such as education programming or event support. Recommendation: Implement light tenant improvements (TI) on the ground floor, specifically for event support in the oasis or small community engagement activities. Additionally, explore the possibility of utilizing sidewalk windows for exhibitions and displays. It is advised to demolish the back shed structure and refrain from using the second floor due to structural and accessibility limitations* *NOTE: Full demolition of entire building may also be considered to allow greater use of site and/ or additional support spaces for future cultural events or museum use IIIIIIIIIIIIIIIIIIIIIIIIr' EXISTING NEW nilnnininninninIiinI'• La Quinta Cultural Campus - Section 3 - Cultural Campus 120 198 Cultural Campus Existinc Conc ACCESSIBLE ,ENTRY REQUIRED itions/O oservations ARRIVAL EXPERIENCE • SECURITY REQUIREMENTS • MORE OPEN AND WELCOMING • NEED FOR BETTER PEDESTRIAN CONNECTION TO PARK AND SURROUNDING AREA C. nnnnnn UUUUUU - - NEED FOR CIVIC CENTER CONNECTION EXISTING GIFT SHOP UNDERUTILIZED AND MORE OFFICE SPACE NEEDED CURRENTLY LOT IS PAVED PARKING LOT WITH GRADE CHANGES DRAINAGE CONCERN *NOTE: FOR THE PURPOSES OF THE PLANNING EFFORT THE SECOND FLOOR OF THE EXISTING MUSEUM HAS BEEN EXCLUDED FROM STUDY. THIS IS IN PART DUE TO THE RECENT SUCCESS IN THE REPOSITIONING OF THE PERMANENT EXHIBITIONS, AND THEIR UTILIZATION. ALSO THIS IS CAPPED DUE TO THE ANTICIPATED FUNDING FOR THE PROJECT. LUMBERYARD • USEFULNESS AND LIABILITY ANALYSIS REQUESTED • SEISMIC REQUIREMENTS RETAIN EXISTING MURAL REQUEST TO ENGAGE SOUTH END WITH NEIGHBORHOOD 0 5' 10' 20' 40' La Quinta Cultural Campus - Section 3 - Cultural Campus 121 199 Cultural Campus Demolition \otes 1 NOT IN SCOPE L,L rl 1 1 1 1 1 Aim (E) 'SITE WALL AND STAGE TO BE REMOVED DEMOLISHED (E) LOBBY DESK TO BE REMOVED AND REPLACED (E) 'FRONT PORCH' FINISHES OR LIGHTING TO BE ADJUSTED AS DICTATED BY NEW DESIGN NOT IN SCOPE OSM • • 1 .1 1 r (E) LOADING DOOR TO BE REPLACED WITH ONE THAT TRANSMITS TRANSLUCENT LIGHT TO INTERIOR (E) STREET FRONT PARKING TO BE REMOVED AND TURNED INTO PROMENADE LANDSCAPE ♦ • ♦ (E) MUSEUM SIGNAGE TO BE REMOVED AND REPLACED WITH SIGNAGE COORDINATED WITH PERGOLA/PROMENADE (E) INTERIOR OF SHOP TO BE REMOVED AND REPLACED WITH OFFICE WORKSPACE (E) WALL TO HAVE PENETRATION FOR PUBLIC CONNECTION TO OASIS COURTYARD (E) NON-STRUCTURAL WALLS TO BE REMOVED TO FACILITATE NEW WORKSPACE AND OFFICES IN____(E) WALL TO HAVE PENETRATION FOR CONNECTION TO FUTURE ARCHIVE (E) LOADING RAMP TO BE REMODELED TO PREVENT WATER INTRUSION ISSUES CURRENTLY IN PLACE ♦ I t ♦ ♦ ♦ ♦ ♦ 1 ♦ • ♦ ♦ ♦ • ♦ • (E) GROUND FLOOR LUMBERYARD INTERIOR NON- STRUCTURAL WALLS AND OUTDATED FINISHES TO BE REMOVED FOR LIGHT TENANT IMPROVEMENT ♦ ♦ • I • • ♦ ♦ ♦ I I I 0 5' 10' 20' La Quinta Cultural Campus - Section 3 - Cultural Campus 1 22 200 Cultural Campus Improvement Strategies ARRIVAL EXPERIENCE Park ARTS PROMENADE ARTS PROMENADE Animated Streetfront La Quinta City Center Activate the streetfront and create a clear inviting arrival. Define a new perimeter and enhance connectivity and identity with the museum's surroundings. The promenade unites pedestrian movement and collects visitors who arrive by car. OPERATIONS LUMBE -- - - YARD 7- .--6. ARCHIVE I 1 l i SWITCH AND STITCH Internal Connections Create connection to the expanded property through an internal stitch and exterior penetration into the oasis. Compliment this easterly expansion with back of house expansion potentials focused at the south of the site. Consolidated line of sight, and compression of arrival, gift, way -finding, and hospitality elements. EXPANSION Open Lot - 26,000 sf 1 OASIS FRAME, UNIFY AND FLEX Edge Definition A consistency to the current open areas through fences, and screens that move and rotate, providing entry and security, allows the eclectic nature of the collected campus structures to co -exist in a cohesive frame. La Quinta Cultural Campus - Section 3 - Cultural Campus 1 23 201 Cultural Campus Musical Chairs - New Operations anc PARKING ARRIVAL EXPERIENCE 1. CREATE A NEW WELCOMING ARRIVAL \ � 1-1 1—)IU III( • ■ ■ ■ ■ MECH • a•i • COMMUNITY ROOM Archive OPERATIONS 2. DECOMMISSION SHOP AND RELOCATE TO ARRIVAL SEQUENCE AND CONVERT TO OFFICES • FLEXIBLE GALLERY HISTORICAL SOCIETY ARCHIVE/OFFICE ■ ---r■ • • • • ■• ■ ■ ■ ■ y - • • • • • • • • • • • • • •• EXPANSION 3. CONNECT PARCELS AND SET EXPANSION POTENTIAL FOR NEAR OR LONG TERM BUILDING PLANS ARCHIVE EXPANSION REST ROOMS • • ♦ OPEN LOT ♦ ♦ ♦ ♦ ♦ ♦ ♦ • • • • 4. DEMOLISH EXISTING AUXILIARY STRUCTURE ESTABLISH A PERIMETER WITH A NEW LOADING DOCK AND PEDESTRIAN ACCESS POINT 0 5' 10' 20' 40' La Quinta Cultural Campus - Section 3 - Cultural Campus 1 24 202 Cultural Campus New Function a nc Flow . . . . . . . . . . • 2 PROMENADE • • *a • • • • I ARRIV EXISTING BUILDING •7 - - - PEDESTRIAN - VEHICULAR OASIS NEW ARCHIVE NOTES REDUCES STAFF STRAIN INCREASES PATRON WELCOME PROVIDES RELIEF FOR THE HISTORICAL SOCIETY OFFERS A CONTEMPORARY IDENTITY • OPEN LOT 0 5' 10' 20' 40' La Quinta Cultural Campus - Section 3 - Cultural Campus 1 25 203 Cultural Campus Open Space Framework • • • • • 1 ■ ■ ■ ■ ■ ■ I -- • • VEHICULAR NOTES REDUCES STAFF STRAIN INCREASES PATRON WELCOME PROVIDES RELIEF FOR THE HISTORICAL SOCIETY OFFERS A CONTEMPORARY IDENTITY ♦ ♦ ♦ OPEN LOT 26,000 SF 0 5' 10' 20' 40' La Quinta Cultural Campus - Section 3 - Cultural Campus 1 26 204 nue- CV40 in IA- II AERIAL IMPRESSION F 4a .64 alb Ain .04 411L MO. • qi pe CULTURAL CAMPUS IMPROVEMENTSdi 205 Park ARTS PROMENADE Parking La Quinta City Center 206 Arrival Experience Arrival Experience Existing Conc EXISTING: The current arrival (shown in the upper right photograph) is primarily designed for vehicular access, prioritizing vehicles over the pedestrian arrival experience. REPOSITIONED ARRIVAL: Enhance the Pedestrian Experience: Concentrate leisure activities, landscape features, and human -scale elements in the inner area of the hexagon. Relocate parking to a decomposed gravel lot at the side while ensuring ADA accessibility with immediate access. Create a clear and engaging arrival experience. itions UNIFY AND FOCUS: Establish a cohesive visitor experience by implementing an elevation hierarchy, activating streetfronts, and designing a promenade. Strengthen the visual connection between different elements to guide visitors. PROMENADE DEVELOPMENT: Incorporate shaded areas along the promenade through strategic planting, offering relief from the sun. Introduce human -scale elements that contrast with the towering palms, creating a more intimate and welcoming atmosphere. La Quinta Cultural Campus - Section 3 - Cultural Campus 1 29 207 Arrival Experience New Streetfront Welcome 208 Arrival Experience Kinetic Pergola DESIGN INSPIRATION - FLOWERS OPENING AND CLOSING IN RESPONSE TO SUNLIGHT At the entrance of the existing courtyard and new Oasis, there will be a kinetic pergola which would open and close depending on the operating hours and events in each space. When open, the surface which was previously a security barrier would act as a shade canopy creating a porous and welcoming entry. The inspiration for this concept was desert flowers, which often during the day with the sun and close at night. DIAGRAM OF 'OPENING AND CLOSING OF PERGOLA TO FORM SECURE BARRIER a .!*!iaii� fi isai s+i r iIn ts ar*Y:iiiii+s Yi:i:i*I:;:`.i i Y ■ ■ ■■ i r-• • ■ MATERIAL PALETTE EXAMPLES PRECEDENT IMAGERY La Quinta Cultural Campus - Section 3 - Cultural Campus 1 31 209 Arrival Experience Kinetic Pergola MUSEUM ARRIVAL COURT PERGOLA 13 FEET • ARTS PROMENADE & INTERPRETIVE CAHUILLA ETHNOBOTANICAL GARDEN > playful integration of unexpected elements can further the sense of discovery. PARK .* -/-T4 210 qk1.2.k. 4 1 1 a." Z • lir 11, 11111111 - Illi % I . .... •- .,4 Illik N 11. . 'Ilk, l'ilii....... • lig• • I - - ' .. Nir '.. - 9 iii' lib , . - .1. ..,, „. .. * , .1i. .% . k 1111 li •".; . '. • . i lk. • .• II 4.4 • .. a • . • , 6 0 lh .. •• i'. • t 411 ...I 4 .r • ' 4: ::. : _..„ N.......k. N. ....• . . .... F• 4. 9111 : ...... 49 il• • ...:. .- 4- '.• - , -, 4 -- ... 1... I%n.. . ...•1/2.I....1......i.7n...-.. EL• .4- .•...-• ..•'6. .....9. ..,.L.6..1. • ..'I-P ..e I. a..m _ • .•. .I..I...••.a..•. ' I -. . - '4—+.• . 4 • 94 • . ..11. _. .NI .0.'. . • $..1.f .... . II-Q-.4?• r' 1/2.... . . — . • - . .. • . • , ..,..1r... . • - _ L min 2;lb 111 ir 001 tF,._, Ply fejOe 14141 *47 3, -td:dir 0-• --ape e 4 eP 40 • 140i • e win ei • AS SEEN TH EYES OF A CHILD, CANOPYPROVIDES A PACT - EMPHASIZING COVERY AND CURIO • it' .. • • ••• ••• Arrival Experience Arts P ro m e n a c Imagining a Narrative & Interactive Landscape The intention to incorporate heritage, narrative, and experiential elements from the Valley's Cahuilla past finds presence in the concept for the landscape. The idea begins with the linear Arts Promenade, and has the ability to populate other areas of the campus plan as the idea refines. Through the utilization of the array of street front elements: planting, pathways, areas for seating, shade trees, low plantings, could we envision the garden designed through a narrative framework of an ancient Cahuilla Story? How does it begin, how does it end, how do you engage and when is it legible? The story itself, like in typical interpretive, or ethnobotanical setting (Malki Museum, La Brea Tar Pits) can be engaged on a number of levels. Simply as an pleasant, passive landscape at arrival or a rich discovery animated through signage, or a scavenger hunt like codex. AN EXPERIENCE SHARED BY YOUNG AND OLD e DIAGRAM OF PROMENADE - REMOVAL OF STREET FRONT PARKING EXPANDS SCOPE OF ARRIVAL REFERENCE BOOK FROM MALKI MUSEUM A SCAVENGER HUNT THAT REVEALS AN ANCIENT FABLE Cahuilla Narrative ASPECTS OF THE GARDEN COULD BE SAFELY EDIBLE, FURTHER ENGAGING SENSES. La Quinta Cultural Campus - Section 3 - Cultural Campus 1 34 212 213 Operations Operations Co u rtya rc Entry, ece Currently the gift shop sits at the north end of the existing building. Feedback from the users is that it could be condensed and would be more efficient to have overlap for the staffing of the shop with the welcome desk. Therefore the design team came up with the solution of moving the gift shop from its current location to the elevator lobby. It would be made into a gift kiosk with custom casework furniture to showcase the souvenirs and other items currently showcased at the gift shop. It would also act as a welcome desk for visitors. Additionally the main wall which faces the entry point in the existing courtyard would act as a key point of identity for the space. This could be done through commissioning a mural or custom signage which would inhabit the main wall. This would serve as a unique backdrop for events and create a more welcoming arrival for the space. MULTIUSE SIGNAGE POSITON AS FURNITURE 1 IIIIIIIIIIIIIIIIII \\\\\\\\\\\\\\\\\\\\\\ N otion, anc Sho o I m orovements AXON OF ARRIVAL WELCOME CENTER EXAMPLE OF CUSTOM GIFT SHOP CASEWORK SIMPLY SALES GIFT KIOSK LOCATION RENDER OF EXAMPLE MURAL/SIGNAGE AT MAIN ARRIVAL RENDER OF EXAMPLE GIFT SHOP KIOSK AT ENTRANCE La Quinta Cultural Campus - Section 3 - Cultural Campus 1 36 214 Operations Street front Gift Shop to Office Conversion - Interior Im Once the gift shop is condensed and moved to the current elevator lobby, there is room for the space to become offices for the artifact researchers. This would include an interior retrofit of the space, replacing finishes and lighting to accommodate 4 research teams and a small phone booth. Additionally the benefit of the location of this space is the adjacency to the traveling gallery access to the south of the room. This allows for researchers to have quick and easy access to the gallery and its artifacts. =111 IIIIIIIIIIIIIIII AXON OF SHOP TO OFFICE CONVERSION EXTERIOR ACCESS GALLERY ACCESS FLOOR PLAN OF SHOP TO OFFICE CONVERSION orovements EXISTING RETAIL SHOP RENDER OF POTENTIAL RETAIL SHOP CONVERTED INTO OFFICES La Quinta Cultural Campus - Section 3 - Cultural Campus 1 37 215 Operations Bac-< of House Workspace - Interior Improvements The back of house workspace and archive currently acts as storage and loading area for artifacts. The space is divided up into several small spaces with non structural partitions which makes much of it hard to use. The plan is to demo out some of those partitions and create one large space which would be more open and efficient for loading and storing materials. This back of house space would also include a small office for the Historical Society to use as a workspace. The location of this office has the benefit of having close adjacency and access to the artifacts. There will be also be direct internal circulation routes from this back of house space to the traveling gallery, new archive and front of house lobby area. 111 IIIIIIIIIIIIIIIIIII I0- \‘ ARCHIVE ACCESS AXON OF BACK OF HOUSE CONVERSION LOBBY ACCESS SHELVES • • MOBILE WORKBENCH I GALLERY ACCESS DIRECT • LOADING ACCESS FLOOR PLAN OF BACK OF HOUSE CONVERSION NEW OFFICE EXISTING BACK OF HOUSE RENDER OF POTENTIAL BACK OF HOUSE RENOVATIONS La Quinta Cultural Campus - Section 3 - Cultural Campus 1 38 216 217 Expansion Expansion Existing Lum oerya rc The existing Lumberyard building to the northeast of the existing museum is currently unoccupied. As it was originally built in 1935 it is one of the older buildings on site. This means it is part of the history of the site but also means that significant rework may be needed to rehabilitate the building. Due to its proximity to the future Oasis, the design team saw the Lumberyard building as a potential opportunity to house event serving spaces. PROMENADE SCREENING CLASSROOM LIVE STAGE MUSEUM COVE A L 4 - t EXISTING LUMBERYARD IMAGINE a condition restored to a native, wild character - stories along the street and an intimate inticing oasis on the courtyard. ACTIVE & PASSIVE CARVED with pockets of distinct size and shape for a variety of specific uses, yet tied together seamlessly for simultanous occupation. La Quinta Cultural Campus - Section 3 - Cultural Campus 140 218 Expansion Lu f T 1 oerya rc Grounc In the event the project moves forward to include the rehabilitation of the Lumberyard building, it will serve as an extension of the Oasis as host a variety of programs to help serve the outdoor area. In addition to rehabilitation such as updating finishes, outlets etc (see cost estimate and basis of design sections for more information), this scope would include interior renovations which aid it better serving the exterior multi -function spaces. These renovations include creating two ADA unisex single occupancy restrooms, a catering kitchen, an event prep room, and a beverage serving counter. 1111111111111111111111 0`0 Level renovation PROMENADE OASIS CATERING KITCHEN EVENT ROOM BEVERAGE SERVING COUNTER OASIS FLOOR PLAN OF LUMBERYARD RENOVATIONS EXISTING CONDITION OF SITE OF FUTURE OASIS - BETWEEN MUSEUM AND LUMBERYARD RENDER OF RENOVATION OF LUMBERYARD BUILDING IN OASIS La Quinta Cultural Campus - Section 3 - Cultural Campus 1 41 219 Expansion Oasis fuulti-Purpose Diagrams The Oasis outdoor space will serve as a community hub, and will be flexible and open to a variety of uses and group sizes including weddings, outdoor movie night, and an outdoor education center. It will consist of a variety of planting and hardscape and include projection wall, a fire pit and water feature to help host events. EXAMPLE OF OUTDOOR FIRE PIT EXAMPLE OF OUTDOOR EDUCATION CENTER PROGRAM EXAMPLE OF WEDDING VENUE PROGRAM EXAMPLE OF COMMUNITY SUMMER MOVIE NIGHT PROGRAM La Quinta Cultural Campus - Section 3 - Cultural Campus 1 42 220 _..•.• -• Expansion \ew Archive Desic .1) w '•••-• . , • LOADING n N EW ARCHIVE (E) MURAL (E) RESTROOMS SOUTH WORKSPACE TRAVELING GALLERY Ii4UL,TI-PURPOSE .,. ,..,1.:;•-• l'e"' ROOM • ' ./4 . -;.- I .:-• "--- ..-•-• .z- 4.1 ,. .,,'• • ' ..-/ .', •, ---:.-.- :i::•" :..., s -,,,,. -,- . ,. .?....._ .._:_,.- _.--. • ! .. .." 4 ARRIVAL , '.*:•-',. :-:' • i t.•••F'" • • • La Quinta Cultural Campus - Section 3 - Cultural Ca2rns 1 44 Expansion New Archive Design A major design driver for the archive was the concept of research on display. This was manifested through celebrating the active artifact research and study on site through creating visual connection and adjacency between the New Archive building and the Oasis. Through the building and the public space being in close proximity and visually connected the storage could act as part storage and part active research and an extension of the museum's display. Part of this concept could extend into public workshops or community outreach events where researchers could walk the public through what they are working with. This could lead to future donor events or other collaborations. It is important to note although the research and public Oasis programs would be in close proximity and visually connected they would be separated through card access, doors and an environmental vestibule which would ensure that outside air and dirt and debris would not be tracked into the space. EXAMPLE OF RESEARCH ON DISPLAY AT LA BREA TAR PITS RENDER OF ARCHIVE LOOKING OUT TOWARD OASIS La Quinta Cultural Campus - Section 3 - Cultural Campus 1 45 223 Expansion Archive Desic n - zoomed in ARCHIVE STORAGE SPACE I 1 LOADING ■ ■ CONFERENCE MECH ROOM OASIS COURTYARD SOUTH WORKSPACE VEST RESTROOMS GALLERY La Quinta Cultural Campus - Section 3 - Cultural Can4s 146 Expansion Archive Design As a starting point for the design of the new archive the design team took the given list of objects and artifacts and created a set a rules and assumptions to estimate the approximate volume/storage needs for each item. EXCERPT BELOW FROM OWNER'S REQUIREMENTS Currently there are just over 3,000 items in the museum's collection: PHOTOGRAPHS: Approximately 750 photos of various sizes (18.5" x 16", 30" x 30 ,13" x 10", 4.25" x 3.25 , etc.). LIBRARY: Approximately 700 items including hardcover books, soft cover books, file folders including newspaper clippings/ handwritten notes, and publications. OBJECTS: Approximately 800 items ranging in shape and size. Items include dinner plates, silverware, jewelry, clothing, golf balls, posters, shells, oil paintings, taxidermy animals, rabbit pelts, B.B. guns, wrought iron gates, ball caps, tennis rackets, wine glasses, baskets, roof tiles, matchbooks, cowboy boots, branding irons, typewriters, beans, and arrowheads. Special consideration should be given to the oldest and most fragile objects which are generally the items associated with the Cahuilla Tribe such as baskets, bead necklaces, digging tools, and pottery. ARTIFACTS: Approximately 675 items including letters, business cards, maps, contracts, building permits, newspapers, handwritten notes, certificates, menus, and invitations. CRITERIA The archival space must adequately house these items and meet any and all museum requirements regarding temperature and/or humidity control. We anticipate the La Quinta museum will follow the industry standard of accessioning and deaccessioning items, therefore the archival space must accommodate the growth rate percentage that is typical of small local community museums. As far as linear footage is concerned, we are interested in exploring a 750 sq ft archive space and a 1500 sq ft archive space. Are you able to provide a preliminary mock-up of what a 750 sq ft can look like and what a 1500 sq ft can potentially look like so we can compare the two? Current 35% Growth ARTI FACTS ENGAGEMENT PROGRAMMING CONCEPT LIBRARY OBJECTS NAME # OF ITEMS % OF COLLECTION CONTENT APPROXIMATE DIM PER OBJECT VOLUME PER OBJECT (IN^3) TOTAL VOLUME PER OBJECT (FT^3) % OF ARCHIVE SPACE PHOTOS 750 26% 18.5" X 16" X 0.25" 74 32 4% BOOKS 700 24% 8" X 6" X 2" 96 39 4% OBJECTS 800 27% 12" X 12" X 12" 1728 800 90% ARTIFACTS 675 23% 12" X 12" X 0.25" 36 14 2% CALCULATION ASSUMPTIONS FOR CALCULATING ARCHIVAL CONTENT VOLUMES PERCENTAGE OF OBJECT TOTAL BY ITEM TYPE ‘1, • photos • books • objects • artifacts PERCENTAGE OF SPACE USED BY ITEM TYPE • photos • books • objects • arOEfactS La Quinta Cultural Campus - Section 3 - Cultural Campus 1 47 225 Expansion Archive Design After analyzing the content as specified by the owner and creating an estimated volume for each type of artifact. The design team came up with a "shelf storage unit" which was a set dimension (60"x24"x24") and analyzed how many of these "shelf units" would be needed to accommodate VESTIBULE 358 SF each volume required by the artifacts listed. This was used to estimate approximate storage capacity of a building area. iMMEMMiMMEMMis i MECH ROOM 179 SF LARGE ARCHIVE 257 S L J L EXAMPLE OF SHELF UNIT LAYOUT AND COUNT IN NEW ARCHIVE 7 NAME # OF ITEMS APPROXIMATE DIM PER OBJECT (INA3) TOTAL VOLUME PER OBJECT (FT^3) # OF SHELF UNITS REQUIRED # OF SHELF X 25% ADDITIONAL UNITS PHOTOS 750 18.5" X 16" X 0.25" 32 2 3 BOOKS 700 8" X 6" X 2" 39 2 3 OBJECTS 800 12" X 12" X 12" 800 40 50 ARTIFACTS 675 12" X 12" X 0.25" 14 1 1 TOTAL 45 56 CALCULATION ASSUMPTIONS FOR CALCULATING ARCHIVAL SHELF VOLUME REQUIRED / A MODULAR AND FLEXIBLE APPROACH FOR STORAGE OF A WIDE RANGE OF ITEMS SMALL - PULL OUT PHOTO AND DOCUMENT DRAWER SHELF UNIT MEDIUM - OPEN BOOK LARGE - OPEN ARTIFACT SHELF UNIT La Quinta Cultural Campus - Section 3 - Cultural Campus 1 48 226 Expansion Archive Design Phasinc Line R rir SLOPED FOR PHOTOVOLTAIC OPTIMIZATION This section drawing through the Oasis and New Archive indicates the different areas within each space as well as possible phasing for construction. ARCHIVE 4q 1 11 SHELF STORAGE UNITS GARDEN WALL POSSIBLE DEMISING LINE FOR PHASE SPLIT CHOICE OF FRONT OF HOUSE/BACK OF HOUSE CONDITIONED CIRCULATION CONNECTING LOADING, ARCHIVE, AND MUSEUM LOCAL MATERIAL AND FORMAL ARTICULATIONS FOR NARRATIVE, CHARACTER AND COMFORT MULTI -PURPOSE EVENT COURTYARD La Quinta Cultural Campus - Section 3 - Cultural Campus 1 49 227 Expansion Archive Design section 4 design guidelines • ARCHITECTURAL MATERIALS AND CHARACTER • LANDSCAPE MATERIALS AND CHARACTER • SIGNAGE, WAYFINDING AND LIGHTING • PUBLIC ART INTERATION • SUSTAINABLE DESIGN Guidelines Architectural RENDER OF PROJECT FROM PROMENADE vaterials anc The current museum facilities are made of plaster, terracotta roofing, accents of wood. Generally they follow principles of historic 'Spanish' architectural precedents. The added facilities should compliment this palette and character - but should not be bound to proscriptive recreation. The contemporary additions in the views harmonize with the tone and hue of the existing structures but update them through materiality. Masonry Perforated Metal (Copper) • Glass Character -- =M1111 •- i . m;. EXAMPLE OF ARCHITECTURAL MATERIAL PALETTE RENDER OF ARCHIVE FROM OASIS RENDER OF COPPER KINETIC CANOPY La Quinta Cultural Campus - Section 4 - Design Guidelines 152 230 Guidelines Landscape Materials and Character The landscape design will be naturalistic and be comprised of mostly native, desert chaparral vegetation. All vegetation will be drought tolerant and well suited for the hot arid environment of La Quinta. Many of the plants used will be selected based on their integration with the Cahuilla traditions and history. The idea is for the landscape to provide both an aesthetically pleasing environment as well as a educational and learning opportunities for the public. The hardscape for the promenade and Oasis will consist of decomposed granite and concrete pathways. The main idea for the shape of the hardscape and planting is to allow for flexibility and a variety of uses. EXAMPLE OF LANDSCAPE MATERIAL PALETTE EXAMPLE OF LANDSCAPE RELATED SPACES/PROGRAMS EXAMPLE OF LANDSCAPE MATERIAL PALETTE La Quinta Cultural Campus - Section 4 - Design Guidelines 153 231 Guidelines Sig nage , Wayfi nc ing, anc IDENITY use of signage, lighting or art installation to create character and a sense of identity for the site Lighting DONOR WALL ENHANCED SHADE FOR STAYING HISTORIC STRUCTURE subtly transform and upgrade presentation of historic structures as physical artifacts, playfully animate. ,2 . PLAYFUL OPPORTUNITIES FOR GATHERING IJ 0 • L kJ . 0 : L • aIIIMNIMIIc iLL 4101 LIGHT AND SHADE Integrate signage and lighting into shade canopies so they are multifunctional and work to provide wayfinding, shade and ambiance. INTEGRATED TECHNOLOGY b. k 1 La Quinta Cultural Campus - Section 4 - Design Guidelines 1 54 232 9u oHicArt Intecration Guidelines City Center As part of the Future Plan, the parcels to the east of the current museum and new archive/oasis could be designated as an outdoor public space with public art integrated throughout as a way to connect the existing coutyard, new oasis and the future park. There is already a large elaborate mural adjacent to the lumberyard which serves as an excellent precedent and example of ways to enage with local artist and incorporate public art into the project. EXAMPLE OF CAHUILLA ARTIST GERALD CLARKE'S WORK SNAPSHOT OF EXISTING MURAL ADJACENT TO LUMBERYARD SNAPSHOTS OF THE EXISTING MURALS ADJACENT TO THE LUMBERYARD EXAMPLE OF CAHUILLA ARTIST GERALD CLARKE'S WORK AT DESERT X La Quinta Cultural Campus - Section 4 - Design Guidelines 1 55 233 Guidelines Sustaina ole Design EQUITABLE COMMUNITIES • CAHUILLA TRIBAL CONSULTANT • ITERATIVE DESIGN PROCESS WITH COMMUNITY OUTREACH • ENGAGE LOCAL ARTIST AND ARTISANS LANDSCAPE • REDUCE WATER USE • LOW FLOW FIXTURES • NATIVE/DROUGHT TOLERANT PLANTING PALETTE • MINIMAL AND EFFICIENT DRIP IRRIGATION • PLANTING TO PROMOTE NATIVE WILDLIFE AND BIODIVERSITY MATERIALS • LOW EMBODIED CARBON • LOCALLY SOURCED AND NATURAL MATERIALS WHEN POSSIBLE • HIGH ALBEDO - HEAT REFLECTING/ REDUCING • LOW VOCS - GOOD INDOOR AIR QUALITY • DURABLE - LONG LASTING ENERGY • BUILDING ORIENTATION • ADD ALT - RENEWABLE ENERGY - PV ON SITE • OPTIMIZE DAYLIGHT USE TO REDUCE LIGHTING NEEDS • USE ENERGY EFFICIENT LIGHTING AND HVAC EQUIPMENT La Quinta Cultural Campus -Section 4- Design Guidelines 156 234 section 5 basis of design • ARCHITECTURE • CIVIL • LANDSCAPE • STRUCTURAL • MECHANICAL AND PLUMBING • ELECTRICAL • LIGHTING • IT AND SECURITY/LOW VOLTAGE Basis of Design Architecture 1. CREATE A NEW WELCOMING ARRIVAL Site/Promenade - To the north of the site adjacent to Avenida Montezuma there is currently a series of parking spaces and a narrow sidewalk. Our proposal will decommission the parking spaces directly north of the existing building area and replace it with a wide pedestrian promenade which will include planting and various hardscape types and some outdoor furniture. There will be a couple accessible parking spaces in front of the new Oasis area r - number of spaces to be confirmed during Preliminary Design. Kinetic pergola at entrance - The current entrance to project site includes a walled off courtyard. Our proposal seeks to create a more welcoming space through the demolition of the north section of the existing courtyard and replacing it with an operable custom patterned perforated copper pergola which can mechanically close with safety and ease of operation to provide a fence when the building is not open to the public. The copper would naturally weather from shiny to darkened in the desert environment. Corten steel can be used as an alternative material - dependent on weight and pricing. Specific structure and dimensions to be determined at later design stage. This pergola would also oc- cur at the northern entrance to the new oasis. Designing a help desk/kiosk - A welcome kiosk/mobile bar will be designed and created to have a flex- ible location to be used in the existing building courtyard. It will be built of custom casework and the materials will be able to endure the harsh outdoor desert environment. Accessibility compliance for existing buildings - Behind mechanical enclosures a pony wall will be demolished to make room for a low slope ramp for an accessible connection. This is located at Casita building in the north-west corner of the existing site. Ramp to be 1:20 slope and not require handrails. Add Alt Art for Arrival enhancement - A provision for a mural at the portion of the existing building which faces Avenida Montezuma to encourage a more welcoming arrival/placemaking. A provision for art/sculptures throughout the promenade and oasis 2. IMPROVEMENTS TO OPERATIONS AND EXISTING BUIDING • New lobby/ gift shop - In corner of existing building across from the diagonal elevator a small kiosk desk type shop will be created to sell small souvenirs. This new gift shop will likely require custom case- work and a new desk. • Moving shop from NE corner of existing building to a small shop desk adjacent to elevator - The pre- vious 360 SF shop location at the north of the existing building will be decommissioned and replaced with offices. The shop will be moved to the entry area and consist of custom casework such as a large desk/booth to sell small souvenirs. • New offices - The new offices will include desks and shelves along the walls as well as a small phone room. There will be a door connecting the office space and the traveling gallery. • Southern Loading dock upgrades and new office - At the loading dock an office will be created to house personnel adjacent to the existing mechanical closets. A new automated garage style door with some glazing lites will replace existing one on south wall. Waterproofing of the wall openings at the loading dock as well as adjustments to the slope of the floor will be remediated to ensure no water intrusion/pooling inside the building. 3. EXPANSION - PHASE 1 • Lumberyard - The existing lumberyard on the east end of the site will undergo rehabilitation including a change in programmatic use. The existing second floor will remain as is and will not be used. The bottom floor walls will remain as is with the exception of the addition of two singular uni-sex accessible restrooms on the south end of the building. The other rooms in this building will include a serving bar, basic catering kitchen and wedding prep suite. Repainted and touching up of finishes will be included. • Oasis - Between the existing building, old lumberyard and new archive there will be a new "Oasis" courtyard. This space will serve as a community hub for the city and will encompass a variety of activi- ties from hosting weddings, to movie night with projectors and other various community events. AV and IT will be coordinated with to ensure that adequate technology has been included for the various event types. The Oasis site will include hardscape and planting as deemed fitting by the landscape architect aimed at provided as lush and shaded of a space while keeping planting drought tolerant and mostly native. Planting and hardscape palette will be coordinated with landscape architect. There will also be a water feature and fire pit as coordinated with the Landscape architect. • Add Alt for single occupancy restrooms in south-east corner of Oasis 4. DEMOLITION • Courtyard wall - As mentioned in the arrival section the short courtyard wall to the north of the existing building will be demolished. • SE building - Additionally the auxiliary structure at the south east corner, adjacent to Avenida Villa, will also be demolished. The existing stucco wall on the east end of the new oasis will remain as it contains a large elaborate mural. La Quinta Cultural Campus - Section 5 - Basis of Design 1 58 236 Basis of Design Architecture (continued) 5. EXPANSION - PHASE 2 New Archive Building - The main element of Phase 2 construction in this project is the new archive building. This building will attach and connect to the historical society/archive office at the south side of the existing building. The archive expansion will include the following: • A vestibule which connects the new conference room and archive to the old archive area and the traveling gallery as well as provides an environmental break between the archive and the exterior oasis. • A medium sized conference room • New mechanical and Electrical room • A larger archive storage room with shelves that will act as more storage and display, as well as a conference area within the archive • Loading dock and entrance at south end which connects the south alleyway to the Oasis • Add Alt for PhotoVoltaic cells for renewable on -site energy on roof of new archive building 6. NEW ARCHIVE MATERIAL PALETTE The new archive will be primarily solid on the south face and consist of stucco and some planting. It will include a large canopy which extends past the north face and shades part of the new outdoor oasis area. The north face of the archive will be curtain wall glazing with double low - e glass. The conference room in the new archive will be all interior butt glazed storefront glass. La Quinta Cultural Campus - Section 5 - Basis of Design 1 59 237 Basis of Design Civil Site Conditions The La Quinta Museum/Cultural Campus site is at 77885 Avenida Montezuma on four parcels that comprise 0.51 acres. This site is substantially covered with several building roofs and paved areas. There is a vacant 0.74 acres parcel that abuts the northeast edge of the site. A current boundary, topographic and utility survey of the project area prepared by a licensed professional land surveyor is needed to proceed with schematic design of site improvements. A geotechnical evaluation and report that characterizes site soil and geologic conditions including rec- ommendations for support of new structures, paving and buried utilities must be completed by licensed geotechnical engineer. Utilities Domestic water service and sanitary sewer collection and treatment is provided by the Coachella Valley Water District (CVWD). Existing watermains and sanitary sewers are in the streets on the west and north sides of the Museum. Electrical power service is provided by Imperial Irrigation District (IID). There is an irrigation system for patio and adjacent boulevard areas. Storm Water Management La Quinta is in the Whitewater River Region of the Colorado River Basin. Stormwater discharges are reg- ulated under an MS4 permit that is administered by the California State Water Resources Control Board as part of the federal National Pollutant Discharge Elimination System (NPDES). A project specific Water Quality Management Plan (WQMP) is not required for redevelopment projects that disturb less than one acre of land. Although not specifically required by permit, site plans should include stormwater best management prac- tices that encourage on -site retention and infiltration of stormwater. Stormwater best management prac- tices are strongly encouraged with site redevelopments and examples include, but are not limited to: • Infiltration beds, swales, and basins, that allow water to collect and soak into the ground. • Retention ponds that retain water, handle excess flow, and filter pollutants • Pervious or porous surfaces (e.g., permeable pavers or blocks, pervious or porous concrete, etc.) that minimize storm runoff. • Rainwater harvesting or catchment technologies (e.g., rain gardens and cisterns). Site Reviews and Permits include, but may not be limited to: • The Agua Caliente Band of Cahuilla Indians Tribal Historic Preservation Office should be contacted prior to any ground disturbing activities. • City of La Quinta Grading Permit • New utility service connections • Accessibility (accessible routes, drop-off zones, parking stalls & access aisles) Anticipated sitework includes: • Erosion and sediment control • Site demolition • New paving for building access, outdoor spaces, and sidewalks • Grading and drainage provisions • New building utility service connections, if needed La Quinta Cultural Campus - Section 5 - Basis of Design 1 60 238 Basis of Design La ndsca pe SITE WORK 12.1 Site Description The site is located at 78-495 Calle Tampico, La Quinta, CA 92253. It is bounded by Avenida Mendoza to the west, Avenida Montezuma to the north, Avenida Navarro to the east and an alley to the south. A. The existing site is occupied by the several buildings, including the main La Quinta Museum, the casi- ta and lumberyard. B. Proposed Site Conditions: 1. This project will provide for the construction of building improvements, a new streetscape and two courtyards. A. Site Survey Information: 1. A boundary, utility and topographic survey will be required prior to commencement of site design work. B. Geotechnical Information: 1. A geotechnical exploration and report must be completed by a geotechnical engineer to evalu- ate the soil conditions and provide recommendations related to the building foundation systems, site pavement, dewatering during construction and subsoil drainage. C. Environmental Conditions: 1. There are no known environmental conditions at the site. 2. Contact state archeologist as required if historic artifacts are discovered during excavation. 12.2 Demolition, Site Clearing, and Tree Protection A. Remove site vegetation not indicated for protection within construction limits. B. Protect trees, plant growth, and features designated to remain as final landscaping and as required by local regulatory agencies. Tree protection fencing should be located at canopy drip line. c. Legally dispose of debris off -site. D. Remove and dispose of existing utility piping, paving, surfacing, and hardscape elements which occur within areas of new construction in their entirety as designated on the plans, unless noted to salvage. 12.3 A. Earthwork Erosion and Sediment Control 1. Best Management Practices must be used to prevent exposed soil from leaving the site and pro- tect excavated areas from eroding. Earthwork operations must not begin until the Contractor has installed temporary erosion control measures as necessary to protect adjacent streets, property, and all storm sewer inlets from sediment transported by storm water runoff. B. C. D. E. 2. Prevent soil from leaving the site via storm runoff, vehicular tires, or other means. Use silt fencing as needed and construct a stabilized vehicle exit drive to clean the tires of vehicles leaving the site. 3. Restore eroded topsoil areas subsequent to final vegetative cover being established. Repair ruts and re-establish vegetative cover, with no additional compensation provided. Limit repair work to the smallest earthwork equipment practical. 4. Water from rock construction exit or other operations containing sediment must be treated by filtration, a settling basin, or other means sufficient to reduce sediment content. 5. Pollutants such as fuels, lubricants, bitumens, raw wash water or waste from construction opera- tions, and other harmful materials must be properly disposed of off -site in a permitted disposal facility in accordance with governing regulations. 6. Silt fences must be installed perpendicular to site slopes before any disturbance begins. 7. Provide protection at all inlets receiving stormwater runoff from exposed earth areas. 8. Topsoil stockpiles must be isolated by placing a perimeter silt fence. 9. Maintenance: All temporary erosion and sediment control measures must be properly maintained and inspected after each storm event. Immediately restore, clean out, repair, and replace the facil- ities affected by the storm runoff. 10. All liquid and solid wastes generated by concrete washout operations must be contained in a leak -proof containment facility or impermeable liner. A compacted clay liner that does not allow washout liquids to enter ground water is considered an impermeable liner. The liquid and solid wastes must not contact the ground, and there must not be runoff from the concrete washout operations or areas. Liquid and solid wastes must be disposed of properly and in compliance with applicable regulations. A sign must be installed adjacent to each washout facility to inform concrete equipment operators to utilize the proper facilities. Strip surface soils containing organic matter in areas indicated for disturbance. Maintain adequate and positive drainage of entire site for duration of project. Do not allow ground- water, surface water, or direct precipitation to accumulate on subgrades or in excavations. Excavation Support: Place and maintain appropriate systems to support sides of excavation and to prevent soil movement that may endanger adjacent persons, structures, pavements, or utilities. Excavation: 1. Excavate to depth and limits required for construction of building, paving, utilities, and landscap- ing. 2. Over -excavate subgrade of ground -supported foundations, ground -supported slabs, and paved areas only as specifically required by the Geotechnical Report and Testing Agency (TA) observa- tions. 3. Segregate approved select soil materials free of debris for backfill and fill construction in desig- nated locations. 4. Dispose of excess and unsuitable material off -site in accordance with local codes and regulations. C. Backfill: 1. Fill uniformly in 8-inch horizontal layers, on compacted and TA -approved subgrade. 2. Compact fill materials to meet required minimum specified Proctor densities. La Quinta Cultural Campus - Section 5 - Basis of Design 1 61 239 Basis of Design La ndsca pe (continued) 3. Adjust moisture content as required to within 3 percent of optimum. D. Fine grade site subgrade as necessary to construct paving and landscape materials. E. Provide and uniformly place a minimum of 6-inches of approved topsoil in landscaped areas. • Soil material placed in landscape areas must meet all clean cover requirements. 12.1 Paving F. Subgrade: Testing Agency approved in accordance with earthwork section requirements. G. Aggregate Base: #57, 100 percent crushed quarry rock. H. Portland Cement Concrete (PCC): 4500 psi, air -entrained concrete. I. Concrete expansion joint sealer: Two-part urethane sealant over compatible backup material. J. Walk Paving: 12.2 K. 1. Walk Paving Type 1: a. b. c. d. e. f. 4000 psi, air -entrained PCC reinforced with polypropylene fiber Joints: saw -cut joints Finish: top cast Thickness: 5-inch Base: 6-inch aggregate base Edging: concrete header curb 2. Walk Paving Type 2: a. Stabilized aggregate paving, color to be selected by architect. b. Thickness:3-inch c. Base: 6-inch aggregate base Site Walls Site Walls: Seat walls and Retaining Walls 1. Cast -in -place concrete 2. Footings: Cast in place reinforced concrete 3. Finish: Architectural rubbed finish;'/" eased edges 4. Add alternate: wood seat wall top 12.3 Site Furnishings and Amenities L. Fire feature 1. Representative types include: a. GFRC shell, color to be selected by architect. b. Stone boulder with carved -out space for burner, color to be selected by architect. 2. Reinforced concrete foundation 3. Integrated 200 BTU burner 4. Natural gas supply with emergency shut off 5. Power supply if remote ignition is required M. Water feature 1. Representative types include: a. GFRC basin, color to be selected by architect. b. Stone basin, color to be selected by architect. 2. 5' diameter 3. Reinforced concrete water storage reservoir with FRP support grate for basin 4. Recirculating pump system with filtration set in below grade vault 5. Potable water and power supply 12.4 Irrigation System F. Irrigation System: 6. Irrigation system to be designed for maximum water consumption efficiency. 1. 2-wire, weather -based, automatically controlled underground irrigation system to cover land- scaped areas complete with the following components: a. Backflow preventor b. Irrigation meter c. Main pipelines: PVC 1120, schedule 40 with schedule 40 fittings, 18" cover min. d. Lateral lines: PVC 1120, schedule 40 with schedule 40 fittings, 12" cover min. e. Sleeving: PVC 1120, schedule 40, 12" cover min. f. Weather sensor g. Subsurface dripline: %2" diameter polyethylene tubing h. Valves 1) Master valve with flow sensor 2) Remote control valves 3) Drip indicator valves 4) Quick coupler valves i. Valve boxes 2. Acceptable manufacturers: Toro, Rainbird, Hunter. 3. Area to be irrigated: 5400 sf 12.5 Planting G. Plant materials include trees, shrubs, perennials, ornamental grasses, succulents, and groundcovers. H. Warranty all plant materials for a period of one year against defects including death and unsatisfac- tory growth. I. Level of planting will vary based on planting zone. La Quinta Cultural Campus - Section 5 - Basis of Design 1 62 240 Basis of Design Lancsca oe (continuec J. Plant species notes: 7. (N) native plant species 8. (E) evergreen 9. (CF) history of Cahuilla use for food 10. (CS) history of Cahuilla use for shelter, crafts or tools 11. (CM) history of medicinal Cahuilla use K. Evergreen and Semi -evergreen trees: 1. Representative species include: a. b. c. d. e. f. g. h. 1. k. Acacia stenophylla, Shoestring Acacia (E) Cercidium floridum, Blue Palo Verde (N, CF, CS) Chilopsis linearis, Desert Willow (N, CS) Chitalpa x tashkentensis, Chitalpa Dalbergia sissoo, Indian Rosewood (E) Fraxinus uhdei 'Majestic Beauty', Majestic Ash (E) Geijera parviflora, Australian Willow (E) Olea europaea 'Swan Hill', Fruitless Olive (E) Olneya tesota, Desert Ironwood (N, CF, CS) Prosopis Phoenix', Thornless Mesquite Searsia lancea, African Sumac (E) 2. Size: 48" box, 3-inch caliper or 10' ht. 3. Quantity:14 L. Palms: 4. Representative species include: a. Washingtonia filifera, California Fan Palm (E, N, CF, CS) 5. Size: 15' ht. 6. Quantity:4 M. Shrubs: 7. Representative species include: a. b. c. Calliandra x Sierra Starr, Red Fairy Duster Encelia farinose, Brittlebush (N, CM) Justicia californica, Chuparosa (N) 8. Size: #5 container 9. Layout: 3'-0" O.C. in triangular grid 10. Quantity:140 N. Groundcovers: EXAMPLE OF "OLNEYA TESOTA" EXAMPLE OF "ACADIA STENOPHYLLA" EXAMPLE OF 'ARISTIDA PURPUREA" EXAMPLE OF 'ASCLEPIAS SUBULATA" 12. Representative species include: a. Baccharis 'Starn' b. Dalea capitata 'Sierra Gold', Sierra Gold Dalea 13. Size: #1 container 14. Layout: 0'-18" O.C. in triangular grid 15. Quantity: 550 o. Ornamental Grasses and Perennials: 11. Representative species include: a. Aristida purpurea, Purple Three Awn (N) b. Asclepias subulata, Rush Milkweed (N) c. Baileya multiradiata, Desert Marigold (N) d. Bulbine frutescens, Bulbine e. Glandularia pulchella, Rock Verbena f. Muhlenbergia rigens, Deer Grass (N, CS) g. Penstemon eatonii, Firecracker Penstemon (N) h. Salvia greggii + cvs i. Sphaeralcea ambigua, Desert Globemallow (N) 16. Size: #1 container 17. Quantity: 460 18. Layout:2'-0" in triangular grid P. Agaves, Cacti, Nolina, Succulents and Yuccas: 19. Representative species include: j. Agave americana k. Agave deserti (N, CF, CS) I. Agave desmettiana m. Agave geminiflora n. Agave ocahui o. Agave parryi p. Aloe vera, True Aloe q. Cylindropuntia bigelovii, Teddy Bear Cactus, (N, CF) r. Dasylirion wheeleri, Desert Spoon s. Echinocactus grusonii, Golden Barrel Cactus t. Euphorbia rigida, Gopher Plant u. Fouquieria splendens, Ocotillo (N, CF, CS, CM) v. Hesperaloe funifera, Giant Hesperaloe w. Hesperaloe parviflora cultivars, Hummingbird Yucca x. Hesperoyucca whipplei, Chaparral Yucca, (N, CS) y. Opuntia basilaris (N, CF) z. Pachycereus marginatus, Mexican Fencepost Cactus aa. Pedilanthus macrocarpus, Lady Slipper ab. Yucca schidigera, Mojave Yucca (N, CS) EXAMPLE OF "AGAVE AMERICANA" EXAMPLE OF "AGAVE DESMETTIANA" EXAMPLE OF "AGAVE GEMIFLORA" EXAMPLE OF "AGAVE PARRYI" La Quinta Cultural Campus - Section 5 - Basis of Design 1 63 241 Basis of Design La nc scope (continuec ac. Yucca recurvifolia, Curved Leafed Yucca ad. Yucca rostrata, Beaked Yucca 12. Size: #5 container 13. Quantity:460 14. Layout: 2'-0" in triangular grid ) Q. Stone Mulch: 15. Type: Crushed stone, color to be selected by architect. 16. Type: Decomposed granite, color to be selected by architect. R. Soil Separator Fabric: For use with aggregates 17. Type: Non -woven fabric. Heavyweight, UV stabilized, Professional Landscape Fabric, 5.3 oz. S. Planting Soil: Free draining, fertile, friable sandy loam amended per soil test recommendations. Blend the first 2 inches of planting soil into the top of 6 inches of sub -grade. Planting areas to have an 18-inch depth of planting soil. La Quinta Cultural Campus - Section 5 - Basis of Design 164 242 Basis of Design f/echanical anc EXECUTIVE SUMMARY Plum oing 1. The City of La Quinta is looking to combine its existing museum and casita buildings with the recently acquired lumberyard property and adjacent lot into a unified Cultural Campus. To ensure proper museum environmental control and occupant comfort, the mechanical and plumbing sys- tems shall be upgraded with a proven and innovate mechanical system to meet all project require- ments. II. CODES AND STANDARDS 1. California Building Code (latest edition) 2. California Mechanical Code (latest edition) 3. California Plumbing Code (latest edition) 4. NFPA 70 (latest edition) 5. California Title 24 Energy Code (latest edition) 6. ASHRAE 62.1 (latest edition) 7. ASHRAE 90.1 (latest edition) 8. ASHRAE 55 (latest edition) 9. CALGreen (as required for either jurisdiction or LEED reasons) 10. American National Standards Institute (ANSI) 11. National Fire Protection Association (applicable standards) 12. Americans with Disabilities Act (applicable standards) 13. Other applicable local codes III. HVAC DESIGN CRITERIA 1. Outdoor Design Criteria (based on 2021 ASHRAE Fundamentals) a. Location: Palm Springs, CA, USA DRY BULB TEMP (F) WET BULB TEMP (F) HUMIDITY RATIO (GR/LB) HEATING 41.2 - - COOLING 112.4 70.2 - DEHUMIDIFICATION 90.4 123.6 2. Indoor Design Criteria (by space type) a. Archive spaces must balance the cool, stable conditions required for long-term preservation of artifacts with that required for occupant comfort (overcooling, too cool). There are two options for indoor design criteria based on how these spaces will be used. This will be deter- mined by the final design. DRY BULB SET POINT TEMP (F) RELATIVE HUMIDITY (%) OPTION 1: SHARE CONFERENCE/ARCHIVE SPACE, LOADING 70 F +/- 3 50% +/- 5 OPTION 2: SEPARATE ARCHIVE SPACE 65 F +/- 3 50% +/- 5 b. All other spaces HEATING DB SETPOINT TEMP (F) COOLING DB SET POINT TEMP (F) RELATIVE HUMIDITY (%) OFFICE, CONFERENCE MULTIPURPOSE, GIFT SHOP/COMMUNITY ROOM EVENT SPACE 68 F +/- 5 70 F +/- 5 50% +/- 5 LOBBY VESTIBULE 68 F +/- 5 70 F +/- 5 50% +/-10 RESTROOM 68 F +/- 5 70 F +/- 5 UNCONTROLLED CATERING KITCHEN 65 F +/- 5 75 F +/- 5 UNCONTROLLED BEVERAGE/SNACK STATI O N 70 F +/- 5 70 F +/- 5 UNCONTROLLED MECHANICAL ROOM 60F 80 f UNCONTROLLED 3. Internal Gains DENSITY (SQ FT PER PERSON) SYSTEM DIVERSITY FACTOR SENSIBLE (BTU PER PERSON) LATEBT (BTU PER PERSON) CONFERENCE MULTIPURPOSE, GIFT SHOP/COMMUNITY ROOM, EVENT SPACE 20 0.90 235 195 OFFICE 120 0.90 235 195 TRAVELLING GALLERY 120 0.90 235 195 LOBBY VESTIBULE 40 0.50 235 195 RESTROOM 7 0.50 235 195 CATERING KITCHEN 150 0.90 315 325 BEVERAGE/SNACK STATI O N 150 0.50 235 195 MECHANICAL ROOM 1 PERSON 1.00 235 195 La Quinta Cultural Campus - Section 5 - Basis of Design 1 65 243 Basis of Design vechanical anc 4. Lighting/Equipment Gains PIUrTI ping (continuec PEAK COOLING LOAD (SQ FT/ TON) MAX LIGHTING CONNECTED LOAD (W/SQ FT) BUILDING DIVERSITY LOAD EQUIPMENT DENSITY (W/SQ FT) BUILDING DIVERSITY FACTOR CONFERENCE MULTIPURPOSE, GIFT SHOP/COMMUNITY ROOM, EVENT SPACE 250 0.8 1.00 0.5 1.00 OFFICE 300 0.8 1.0 TRAVELLING GALLERY 350 0.8 0.60 0.25 0.75 LOBBY VESTIBULE 300 0.5 1.00 0.25 1.00 RESTROOM 250 0.8 1.00 - 1.00 CATERING KITCHEN 100 0.8 0.50 DEPENDS ON EQUIPMENT 1.00 BEVERAGE/SNACK STATION 350 0.8 0.50 DEPENDS ON EQUIPMENT 0.5 MECHANICAL ROOM 50-100 0.5 0.10 DEPENDS ON ELECTRICAL 0.75 5. Noise Criteria a. Galleries/ Archive: NC 35 b. Offices/ Conference: NC 45 IV. HVAC SYSTEMS 1. Existing HVAC Systems a. Two existing direct expansion (DX) air handling units appear to serve the existing museum building. This system was likely installed in 2006 and is coming to the end of its useful life expectancy. A site survey is required to further assess the state and capacity of this system. b. An existing direct expansion air handling unit appear to serve the existing casita. This sys- tem was likely installed in 2006 and is coming to the end of its useful life expectancy. A site survey is required to further assess the state and capacity of this system. c. The systems serving the acquired lumberyard are unknown but will likely be replaced as part of this project. 2. Upgraded HVAC Systems a. A new system shall be provided to serve the scoped project environmental control, ventila- tion, and humidification needs. b. The new cultural campus consists of 4 zones, (shown below). Zones 3 & 4 are not in the scope of this project and no recommendations have been provided. i. Zone 1: Archive addition ii. Zone 2: Lumberyard including the event space, restrooms, and catering kitchen space. iii. Zone 3: Existing entry/archive/office (not in project scope) iv. Zone 4: Gift shop (not in project scope) v. Add Alternate: a standalone restroom on the southeast corner of the site c. Based on a preliminary calculation, the three (3) condensing unit models shall be sized, to provide to accommodate heating and cooling needs, as follows: i. Zone 1: 8-ton condensing unit ii. Zone 2: 5-ton condensing unit d. There are two system options for this project:1) a split system air handling unit or 2) a vari- able refrigerant flow (VRF) system. e. Split System Air Handling Unit i. Air cooled condensing units or heat pumps shall be provided to meet the required cooling load for each zone. Units shall be located adjacent to each building on the campus for each zone. This location shall be coordinated in final design phase. ii. Each zone shall be served by a semi -custom, modular single zone air handling unit. This location of each unit shall be coordinated with all disciplines during design. iii. General exhaust for odor control from restrooms, kitchen and mechanical room shall be provided by a mixed flow, inline exhaust fan. iv. All zones will be served by overhead supply and return ducts. Single -story rooms will have ceiling -mounted supply and return grilles. f. Variable Refrigerant Flow (VRF) System i. Air cooled condensing units shall be provided adjacent to each building on the cam- pus for each zone. ii. Spaces served by VRF systems will be served by a combination of concealed and exposed ducted -fan coil units, ceiling -mounted 2-way and 4-way cassettes, as well as wall -mounted fan coil units. iii. VRF unit condensate drains shall drain by gravity as much as practical. iv. Each Zone shall be provided with a dedicated outside air/energy recovery unit. v. General exhaust for odor control from restrooms, kitchen and mechanical room shall be provided from the VRF DOAS Unit (depending on the final system selection). vi. VRF systems, associated refrigerant circuits, refrigerant pipe routing, and room La Quinta Cultural Campus - Section 5 - Basis of Design 1 66 244 Basis of Design f/echanical anc g. Plum oinc (continuec volumes shall be designed to meet allowable refrigerant concentration limits per ASHRAE 15 and governing code requirements. vii. Variable refrigerant piping system shall utilize R-410a refrigerant. viii. Provide variable refrigerant manufacturer's air handling unit connection kit for venti- lation and make-up air handling units for heating and cooling tempering. Duct Construction i. System type: In all systems, supply, return and exhaust systems will be fully ducted. ii. Supply air, return air, outside air, and exhaust air ductwork will be fabricated of galvanized sheet metal in rectangular and round shapes according to SMACNA Duct Construction Standards for 2" and 4" Pressure Classification, and for Class A duct seal ing. Insulated acoustical flexible ducts will be used for connections from supply and return air ducts to air outlets and inlets in ceilings. iii. Four -inch pressure class ductwork will be used for all supply ducts upstream of termi- nal units in variable air volume systems. iv. Two-inch pressure class ductwork will be used for supply ducts downstream of air terminal units and any constant volume systems. v. Return ductwork will be 2" pressure class throughout. vi. Exhaust ductwork will be 2" pressure class. 3. Humidification/Dehumidification a. Dehumidification shall be provided by the air handling unit or dedicated outdoor air unit. b. Humidification for the archive space shall be provided electric resistive humidifiers with duct direct injection manifolds size to meet the setpoints outlined above. Humidifiers shall be electric resistive style humidifiers, +/- 3% RH control, indoor unit with integral controls, and humidifier accessories. Humidifier shall be DriSteem Vapormist or approved equal. c. A Reverse Osmosis (RO) water treatment system shall be provided to treat domestic water make-up to humidifiers. Anticipated basis of design system is DriSteem RO 200. 4. Ventilation/Natural Ventilation a. Ventilation shall be provided as required by the California Mechanical Code and to meet any additional space requirements. Ventilation shall be from the air handling unit or dedi- cated outdoor air unit (depending on the final system selection). b. General exhaust for odor control from restrooms, kitchen and mechanical room shall be provided by an inline exhaust fan or from the VRF DOAS Unit (depending on the final system selection). 5. Building Controls System a. The automatic control system will be a networked direct digital control system. b. The system will provide direct digital control of all HVAC systems and equipment including all air and water terminal units and all valve and damper operators. c. Operator interface for programming, control and monitoring will be through a personal computer located within the building with remote ethernet connection capability from a compatible PC workstation. 6. Filtration a. AHUs or ERUs shall be provided with MERV 13 filters. MERV 16 filters are recommended for the archive spaces, when possible. 7. Mechanical System Energy Saving Features a. High efficiency air cooled condensing units. b. Variable speed drives on all supply and return fans. c. 100% outside air economizer cooling on all air handling units for General Spaces. d. Variable Air Volume central air handing units serving General Spaces. e. Dual minimum air volume set -points programmed for occupied and unoccupied times on all variable air volume boxes to reduce air volumes during unoccupied times. 8. Redundancy and other considerations a. Options for emergency power, practical redundancy and options to minimize downtown of systems during maintenance/repairs to be revied with client in next phase. b. To avoid routing of plumbing or HVAC water distribution through archive or gallery, spaces. V. PLUMBING SYSTEMS 1. Existing Plumbing Systems a. The existing building currently contains (2) multi -stall toilet rooms. It is assumed that the ex- isting water service is adequate and in acceptable condition to continue to serve the exist- ing facility. 2. Archive Addition a. A new water treatment system will be required to serve the mechanical humidifier make up water. This system shall be a minimum of a water softening system and a sediment filter. A reverse osmosis unit might be required. b. Provide floor drains as required for the mechanical equipment. A new sanitary sewer shall be provided to serve the addition and shall connect to the site sewer system. 3. Lumberyard Remodel a. Two single user ADA toilet rooms will be added as well as a small catering kitchen. Provide a new 2" domestic water service for these fixtures. Domestic hot water shall be produced by point of use, instantaneous electric water heaters at each fixture. A new 4" sanitary sewer will be required to serve these fixtures and shall tie into the site sewer system. La Quinta Cultural Campus - Section 5 - Basis of Design 1 67 245 Basis of Design Mechanical anc Plum ping (continuec 4. Sustainability Considerations a. A review of the existing plumbing fixture consumption shall be done. Replace plumbing fix- tures with lower flow fixtures as desired. 5. Add alt for single occupancy restrooms at Oasis VI. FIRE SUPPRESSION SYSTEMS 1. Existing Fire Suppression Systems a. The existing building is currently sprinklered by a wet pipe sprinkler system. This system shall be reworked as needed per wall changes to existing building. 2. Archive Addition a. Provide a dry valve system to serve the archive spaces. b. Extend the existing wet pipe system to archive support spaces not requiring special protec- tion. c. Concealed heads shall be used in spaces where ceilings are located and upright heads for all exposed locations. Sprinkler heads shall be quick response type with extended coverage. 3. Final fire protection design and calculations shall be provided by installing contractor. La Quinta Cultural Campus - Section 5 - Basis of Design 1 68 246 Basis of Design Electrical 1.0 EXISTING CONDITIONS Per Architectural Set with original date of 01 February 2006, Electrical Room 110 exists within the museum and is the only electrical room in the building. This electrical room can be used to serve the renovations made to the existing museum if there is spare capacity and/or available wall space if new electrical equip- ment is necessary. Elevator Equipment Room 116 powers the elevator within the existing museum. Service entrance transformer also shown on the western portion of the site. Existing Panel in exterior mechanical yard adjacent to existing historic casita building confirmed. Spare capacity could be used to power new renovations in the nearby areas. Existing Electrical equipment adja- cent to lumberyard could be used to power renovations to nearby areas. Voltage and capacity still need to be verified. Existing bollards, landscape lighting, and other exterior lighting within space likely to be demolished as per changes to the Promenades, Courtyard Reno, and Oasis Courtyard. All existing conditions must be field verified. 2.0 NEW EQUIPMENT The La Quinta - Cultural Campus renovations being made to the existing museum, new archive space, lumberyard, and oasis courtyard sum up to a total area of about 27200 square feet (sf). Considering the building occupancy type would be a museum, a unit load of 1.7-volt-amps (VA)/sf would be appropriate to properly estimate the new lighting load. Multiplying the unit load with the total square footage equates to 43.5 KVA of new lighting load. This could be powered via the existing neighboring lighting panels already used within the space. If there is not enough capacity on the existing panel a new 100-amp (A), 480Y/277- volt (V), 3-phase (ph), 4-wire (W) panel would be used to provide power to the new lighting renovations. For an estimated heating, ventilation, and air-conditioning (HVAC) load, air-cooling systems draw about 10.0 VA/sf for all spaces that require HVAC. This load totals to about 65.6 KVA. Field verification will be needed to confirm if this could be powered via existing neighboring HVAC panels already being used to power other mechanical equipment loads in the building. If there is not enough capacity a new 225A, 480Y/277V, 3ph, 4W panel would be suggested to power the new HVAC loads. The receptacle load is estimated by multiplying a unit load of 1.0 VA/sf with the total applicable floor area. This totals to about 20.2 KVA. Considering that certain areas could be used for event spaces, its safe to add an additional 4.0 VA per square foot for spaces like the Oasis Courtyard, Bridal Suite/ Misc. Event Space, and Beverage/ Snack Station. These special loads total to 28.9 KVA. Signage being added to the Prome- nades, Courtyard Reno, Lobby, and New Parking area require power for nighttime illumination/ events. Signage could be estimated to about 1200W per sign. Additionally, kinetic pergolas also add to the new equipment load which could be estimated to be about 10 KVA per gate. There are a total of (8) kinetic per- golas, four at each northern entrance of the courtyard. Lastly there are kitchen equipment loads in the new catering kitchen within the lumberyard that will be estimated to total to 20 KVA. This load should be taken at a demand factor of 65%, or 13 KVA, due to the number of units of equipment. Summing the equipment loads together equates to 100.2 KVA. These loads could be powered by the neighboring existing receptacle panels already being used to power the space. If the existing panels don't have the capacity, a new 400A, 208Y/120V, 3ph, 4W panel would be suggested to power the new receptacle, special, and equipment loads. The total demand load of the project when summing up the lighting, receptacle, HVAC, special loads, and additional equipment loads equates to 258.3 KVA or 311 A at 480Y/277V. If the existing distribution does not have the capacity for the total new demand load and its amperage ratings are compromised, our sugges- tion would be to upgrade the existing service if possible. This is only necessary if the measured maximum demand of the existing load taken at 125% plus the total calculated new load of 311 A is greater than the rating of the service. If an upgrade of the service isn't possible a second service would be necessary. All existing panels and distribution boards noted above to be used for powering equipment shall be tested with a thirty (30) day ammeter test to confirm existing amperage within the panel. This amperage, multiplied by 125%, will be added to the new proposed loads to confirm the panels' amperages are not compromised. 3.0 GENERATOR A new outdoor diesel generator will be needed to provide power to emergency loads and optional stand- by loads. Sizing of generator, automatic transfer switches (ATS), and panels will be finalized once emer- gency loads and optional standby loads are confirmed. Each system will have its own separate ATS. Egress lighting and illuminated exit signs shall be on emergency along with any other loads essential for safety to human life like fire alarm systems and ventilation systems. Optional standby loads are per owner require- ments. A suitable outdoor location will need to be identified for the new generator to live. 4.0 PV-ADD ALTERNATE Due to the additional square footage being added to the building solar -ready infrastructure will be re- quired. A full PV system could be put in place if requested by the owner. This PV system would be located on the roof over the new archive space. La Quinta Cultural Campus - Section 5 - Basis of Design 1 69 247 Basis of Design Lighting 1.0 LIGHTING SCOPE Lighting systems appropriate for the task and design of the space will be selected. Lighting levels will meet or exceed IES recommended lighting levels. Lighting installations will be designed to meet Federal and local energy code requirements and sustainability goals. Design will utilize energy efficient LED sources. The lighting scope includes new LED lighting for site and building exterior lighting enhancement, and interior lighting of the existing building and new archive spaces. All LED light sources will be 3000K color temperature and 90CRI. All LED luminaires for public spaces and workspaces will be capable of dimming to 1%. 2.0 SITE AND EXTERIOR LIGHTING The site and building exterior lighting enhancement will create a welcome arrival experience for visitors at night. Accent lighting with well shielded, low glare luminaires will be provided to enhance architectural and landscape features and create distinctive and intimate night-time experiences. Pedestrian -scale post -top lighting, bollards, and step lighting will be utilized to meet illumination levels in pedestrian circulation areas. Small profile LED luminaires will be integrated into landscape forms. Multiple layers of dimmable lighting will be provided for the exterior Oasis space and Lumberyard dedicated event space to allow flexible lighting for weddings, local events, and learning environments. 3.0 LOBBY AND PUBLIC CIRCULATIONS: New LED lighting will create a welcome image, enhance the architectural expression, and be fully integrated into architectural details. Accent lighting will be provided to highlight architectural features. Wall washers will be provided to illuminate wall surfaces. Downlights will be provided for general illumination. Track lighting will be utilized for flexibility to support exhibits and various events. The targeted light level is 15-30 foot- candles at the floor. 4.0 MUSEUM EXHIBIT SPACES New LED track lighting system will be provided for flexibility to support exhibits. Track fixtures with various optic beams will be provided. The lighting system will be designed to integrate with the digital exhibits as needed. The targeted light level is 15-30 foot-candles at the floor. 5.0 ARCHIVE SPACES. All lighting in spaces having artifacts should have UV protection. New LED lighting with 90 CRI and will be provided. Linear direct and indirect lighting will be provided for general illumination. Lighting system shall be UV free for art preservation. The targeted light level is 20 foot-candles at the floor in circulation areas and 75 foot-candles at work plane for examination of objects. La Quinta Cultural Campus - Section 5 - Basis of Design 1 70 248 Basis of Design IT anc Low Vo l to c e 1.0 AUDIOVISUAL SYSTEMS FOR EXTERIOR OASIS SPACE The outdoor Oasis space is to be used for Movie Night, other presentations, and organized discussion forums. It will be supplied with an exterior rated projector and an electric projection screen as well as a background audio system. A second option for this space is to treat it as a rental area for audiovisual services. This approach would require appropriate power and basic mounting infrastructure to support equipment that would be purpose -rented for each event from a professional audiovisual service company. 2.0 AUDIOVISUAL SYSTEMS FOR INTERIOR SPACES The following spaces will require some form of audiovisual support: Eight -person conference room - two standard conference room tables and IT support to support business use such as videoconferencing calls and professional meetings in the New Archive building. . 3.0 WIRED NETWORK ACCESS Interior - The Museum, the Oasis, and Lumberyard interior spaces will all use a wired Ethernet network for computers and any other network devices that do not depend on wireless access. • Exterior - Exterior spaces for this project are the entry Pergola welcome area and the Oasis space located between the Museum and the lumberyard. Our best "first pass" assessment for exterior cabling to support Wi-Fi, Video Surveillance, miscellaneous direct connections for AV, and potentially other systems would be approximately 20 locations. These would be supported via singlemode fiber optic cable. These locations would need to be on planned/existing light poles or other mounting positions that would be approximately 15 ft above the ground. Pathways and electrical service would be separate and are not included in the budget range shown below. 4.0 NETWORK ELECTRONICS An Ethernet network will be required to support both Interior and Exterior wired devices; the Wi-Fi system will also require wired cabling to provide signal to each Wi-Fi antenna. Interior Wi-Fi antennas will utilize two Category 6A cables each and the outdoor Wi-Fi antennas will be supported via singlemode fiber optic cables. The Ethernet network electronics will support both Category 6A and singlemode fiber. For fiber connections, a low voltage power system will be incorporated into the solution and translational electronics to support a transition from the fiber and low voltage power translation to Power over Ethernet (PoE) will be required. 5.0 ELECTRONIC SECURITY SYSTEMS Electronic Security Systems will be utilized to provide a safe and secure environment for employees and guests. We recommend the following sub systems: • Video surveillance - cameras covering key areas • Electronic access control - use of key cards at select doors to limit/allow access • Intrusion detection - at least for the museum to help guard key assets • Visitor management - to help guide and manage visitors to the site The design evolution will drive exact counts, types, and features of devices for these systems. For this narrative, we are estimating the following: • Video surveillance - 6 interior cameras; 10 exterior cameras • Electronic access control - 10 to 15 controlled doors • Intrusion detection - a simple system to identify glass breakage in exterior window • Visitor management - a simple system to track and guide visitors to internal spaces 6.0 IDEA FOR CONSIDERATION - DIGITAL PRESERVATION OF PHYSICAL ARCHIVES. One item that could benefit from a "digital" approach is to scan all print artifacts for preservation digitally, from where they can be retrieved and utilized in new and compelling ways - both on site and remotely. This activity would require the following basic steps/components: • An assessment of all museum assets • Digital scanning of assets. This could be as simple as scanning printed documents to PDF or as complex as running 3D digital scans of objects and embedding metadata about the object's history. • An electronic database that manages archival material and its storage location for retrieval. • Audiovisual interface devices to access the content • Potential connection to the Internet feed to make all content easily accessible regardless of location • A method for generating revenue from accessing the content 7.0 IDEA FOR CONSIDERATION - SMARTPHONE VISITOR APP FOR THE ENTIRE SITE. The entire site could lend itself to utilizing a customized smart phone app to enhance user interaction. This app could address a wide range of content and features from the functional (such as an easy point of sale interface or a method to view digital museum archives) to more cutting edge (such as a site augmented reality tour using the WiFi system and showing key events in the site's history and focusing on its indigenous past.) La Quinta Cultural Campus - Section 5 - Basis of Design 1 71 249 Cost Estimate Summary X. FUTURE PARKING 14110 SQ FT $250K (OPEN ASPHALT) - 1 $ 700K (WITH PV CANOPY) AVENIDA MENDOZA . CASITA 758 SQ FT $32 • • • . . AVENIDA MONTEZUMA A. PROMENADE 5,400 SQ FT $455 K • • 1![ • • MI • B. ENTRY COURTYARD 2,000 SQ FT $402 K D. GIFTSHOP 301 SQ FT $176 K C. ENTRY/ ARCHIVE/ OFFICE 1,002 SQ FT $534K DIAGRAM OF COST ESTIMATE SUMMARY LOCATIONS* E. LUMBERY BLDG 1,576 SQ FT 828 K G. OASIS 5,480 SQ FT $699 K i F. NEW ARCHIVE 2,200 SQ FT $2.9 M 1 1 • • • • • • • • Y. FUTURE PARK 36730 SQ FT APPROX $ 3M ($1.2 M - HARDSCAPE AND LANDSCAPE $1.8M - SHADE, STRUCTURE WALLS ETC) • • • *NOTE. DIAGRAM NOT TO SCALE A. PROMENADE B. ENTRY lir COURTYARD C. ENTRY/ ARCHIVE/ OFFICE D. GIFT SHOP E. LUMBERYARD BUILDING F. NEW ARCHIVE BUILDING G. OASIS H. CASITA TOTAL AREA 5,400sgft 2,000sgft 1,002sgft 301sgft 1,576sgft 2,200sgft 5,480sgft 758sgft TOTAL CONSTRUCTION COST , $455,231 $402,730 $534,050 $176,012 $828,703 $2,988,342 $698,699 $32,584 $6,116,352 TOTAL PROJECT COST $601,251 $515,753 $692,831 $252,981 $1,070,562 $3,776,178 $910,852 $40,030 $7,860,439 **NOTE: TOTAL C( INCLUDES: CONS CONTINGENCY A "*`NOTE: TOTAL F PROFESSIONAL L TESTING, FURNISI CONTINGENCY ALTERNATESCOPEOPTIONS (not Included above) Mural at existing building Art/Sculpture at Promenade & Oasis Photovoltaics on new Archive bldg Newrestroom at Oasis/Archive $30,000 41 $40,000 $40,000 $70,000 $110,000 Lumberyard structuralupgrade LUMBERYARD -STRUCTURAL UPGRADE +REND $1,000,000 $2,070,562 Demo Site Prep and restoration New building Project costs LUMBERYARD BUILDING: DEMO + REBUILD $ 60,000 $150,000 $1,339,600 $451,000 $2,000,600 INSTRUCTION COST TRUCTION MATERIALS, LABOR, ND ESCALATION ROJECT COST INCLUDES DESIGN SERVICES, ZINGS, TECHNOLOGY AND La Quinta Cultural Campus - Section 1 - Summary 173 251 Cost Estimate • . PROMENADE B. ENTRY COURTYARD C. ENTRY/ARCHIVE/OFFICE E. LUMBERYARD BUILDING F. NEW ARCHIVE BUILDING H. CASITA Q 4400sgft VMT$ TOTAL Q 2000s977 UNIT$ TOTAL Q 500299/7 MITT TOTAL Q 3013977 UNITS TOTAL Q 547609lt LINTS TOTAL Q 620079/8 Urvi TOTAL Q 758s977 Urvi TOTAL DEMOLITION 2200 39R $0 $0 $16,355 $9,515 $28,912 $39,250 $0 $2,250 Existing site wall/ Existing garage hall y Selective wall/door/finish demo, clean-up Structural/exterior demo SUBSTRUCTURE 50 50 50 50 85 hft $5000 $4250 150sgfr 515.00 52250 $0 $0 50 $0 1400sgff 52500 $35,000 50 50 757sof $1500 511,355 301 car $15.00 54,515 1,.36 se S12.00 515912 50 $0 $0 50 50 50 50 allowance $5,000 allowance 55,000 allowance 510,000 $0 50 50 $0 $0 $0 $0 $0 $105A00 $0 $0 spread f rings c000pysVUC[Uref rings slob on grade SUPERSTRUCTURE So So 90 $0 So 22oosgn 52soo Sw,000 $o $o $o $o So So $0 1600 sgR $1500 $24,000 So $0 $0 $0 SO 50 $10,000 1,, 50 2200sgft Moo 526A00 50 $0 $0 $15,000 $25,000 $285,000 $f0,000 stee//wvoodbebrinq wall structure canopy structure structural stabilization reinforcement ENCLOSURE 50 $o 50 50 2200sgfr $75.00 $165,000 $0 $0 $0 $0 $0 1600 salt $75.00 5'00,000 $0 $0 $0 allowance 35,000 allowance $10,000 $25.000 $o allowance $10,000 $0 80 827,200 813,600 833,000 8614,010 80 $10,000exterlorenclos070/ teen Wall detailing mice enclosure wa//-brick%'nsu//vb enclosure screen wall -brick perforated exterior opening; OH doors, glazing canopy finishes roof, insulation new en try, CUrfaiWO// exterior clean, refurb, improvements INTER/ORS $0 $0 50 $0 3876sgR 55.00 519,380 50 50 50 $0 9J 50 50 890 sqR 595.00 $84,550 50 50 So $o $a $0 $0 1120swft $680o $76,160 $a $0 allowance $25,000 00 $0 $0 allowance $10,000 So 642sgh $120.00 $71,040 $0 $o $0 $0 $0 1600 sqR $6000 $96,000 00 50 $0 $0 $0 $0 3800s7ft $3000 5114,000 00 50 $0 $0 $0 $0 1224 salt 5120.00 5146,880 20 $0 $0 50 220 salt $10.00 52200 360soft 510.00 $3,600 3300sg5 510.00 533,000 50 50 allowance $10,000 $172,003 $30,585 $199,960 $0 $0 $0 $307,400 $0 ATCh%VOIf"[our Entry/Archive renovation -wall; door; finishes Gallery/GlfUEVenf reno vat%On-pa%n4 flour%ng equipment &specialties storage specialty millwork built-ins pbint6 dean PLUMBING SYSTEMS 50 50 9J 50 50 2200safr 585.00 $187,000 $0 50 50 50 1200sgft $12500 $150,000 5o 50 So 5a 50 $0 $0 9J 307240 $85.00 $2$585 /576 sgff �5.00 5133,960 $0 $0 50 50 50 allowance $5,000 allowance $5,00o allowance $15000 allowance $100,000 50 50 $0 50 20/nff $850.00 $17,000 50 60/nff $850.00 $51000 24/nff $850.00 $20A00 $0 $0 $o $o $o So So So $0 $0 $0 $0 $0 80 $67,000 523,000 50 80 plumbing systems- fixture plumbing Systems -infrastructure HVACSYSTEMS $o So 5o So 700ch $6,60000 $52000 2cach $6,500.00 $13.000 $0 50 50 50 $0 $13,545 allowance 515000 albwance $10,000 50 S0 $0 $0 $0 $45,090 $133,960 $262,000 $0 typimlheating6 cooling special en viro areas minor mods to existing FIRE PROTECT/ON $0 $0 00 50 1A6 sgff $85.00 $133,960 2200sgfr 585.00 518J,000 0A 00 $0 50 50 $0 allowance 575000 00 DS0 50 50 /002 soft 54500 $45,090 301 safe $45.00 $14545 50 50 $0 50 $0 $0 $5,010 $6505 $15,760 $22,000 $0 $0 wet pipe system, preoction minor mods to existing ELECTRICAL 50 50 20 50 1.96 sqf 510.00 515760 2200sgft $10.00 50,000 00 50 50 $0 1002 soft $500 55,010 30/sgR 5500 $1,505 $0 $0 50 $0 $0 50 06,000 $9,030 $47,280 8140,000 80 80 b/dg power services distribution typical lighting & power canopy, lighting /T/SECUR/7Y/LOW VOLTAGE SYSTEMS $o So $0 50 50 allowance 550,00o So $0 50 So 1200soft 530.00 S36,000 301sgf $30.00 $9,030 1576 sgff $30.00 $47,280 2200sgf[ $30.00 S66,000 9J 50 $o $o 93 50 $0 1600 sqR 515.00 $24,000 $0 50 $0 $0 $48,016 832,408 $15,003 $85,000 $0 $0 telecom distribution AV infrastructure& equipment security SITEWORK 50 $0 1,0025gft $8.00 50076 301 sqR $500 $2,408 $0 22005gf[ Moo $25,000 $0 50 $0 allowance $10,000 $0 allowance $25,000 $0 allowance $15,000 50 50 $0 $0 allowance 525,000 allowance $20,000 allowance $15000 albwance 535,000 00 $0 $oh! .0 60.671 ,883,060 $OM - 80 $0 $ 9/s! $22,250 8310,850 5275,000 80 80 . , 5157,500 6477,100 $0 site clearing, demo, grub site tout -surfacing, hardscope areas sitefl't00t- landscape so/tscape site walls, gates, security site improvements- furnishings, features site specialties -hre/water features site fighting e/0G technology utility connections sformwateraccommodation LB-TOTACONSTRUCTION CO$T CONTRACTORSGR/GC; 01-180 DES/GN6 CONSTRUCTION CONTINGENCY ESCALATION @6%✓YR 4400 soft S6.00 $27,,000 2000 soft $5.00 $10,000 92 $0 $0 5000 salt $3.50 $71,500 54805aft $5.00 $27,400 50 3285sof $2500 582125 4000 soft $2500 550,000 00 SO $0 1600 salt $2500 540,000 250osgft $20.00 570,000 $0 allowance $10,000 $0 50 2115soft S15.00 $31,725 9J $0 /980sg0 51500 529,700 1 S0 allowance $35,000 00 let53,500.00 $110,000 9J 00 50 allowance $15,000 SO bit 5;500.00 5175,000 00 allowance $35,000 allowance $15,000 00 $0 $0 albwance $15,000 a1awance %5,000 50 $o 9J 50 $o 5o 50 allowance $60000 So allowance 575,00o allowance $40,000 50 50 50 allowance $15,000 a109'ance %5,000 50 $0 $0 $0 $0 albwance 535,000 a cewonce 520,000 $0 allowance $25,000 allowance $10,000 00 $0 $0 olbwonce $20,000 allowance 525,000 50 P PAW/ $275,000 111111 $DIBh/ $2,040,560 $b0.0k! $310,850 $361h/ $360.671 ilMIL iA $120,188 $Z59,4 5565,872 $Vh/ $477,100 $ 9/s! $22,250 150096 $46,628 5005 $45250 150096 $54,701 150096 418,028 15000 88;881 500% $300.084 /500% 871,665 1500% $3,338 1500% $53,622 500% $47,438 1500% $62,906 1500% $2g732 1500% $97,613 500% $351,997 /500% $82,300 1500% $3,838 10.]4% Q41520 $44,132 1074% Qu020 $39,042 1074% Q1-2526 $51,773 1074% 010515 $77,063 107096 Q42515 $80,338 107496 Qums $289,702 10745 412e05 $67,755 107496 012020 $3,159 $20vs! $402,730 $5352h0 $2,988,342 TOTAL CONSTRUCTION COST 4Y4h! $455,231 $233/0 $534,050 $5354,, $176,012 $5264,! $828,703 $127h! $698,699 643/0 $32,584 $6,116,352 120066 $48,328 120070 $3,910 PROFESSIONAL DESIGN SERVICES TE5T/654 INSPECTI0655 OWNER COSTS FURNISHINGS & TECHNOLOGY OWNER SCOPE CONTINGENCY 120046 $54,628 110096 $64,086 12005 $21,121 12005 $99,444 000% $358,601 12.0096 $83,844 500% 522,762 500% $20,136 500% $26.703 50096 $8,801 50046 541,435 500% 5149,417 50016 $34,935 5000 51,629 ollowance $40,000 allowance $20,000 allowance $35,030 allowance $30.000 allowance $50,000 allowance $100,000 o®OWanre $50,000 allowance $0 500% $28,631 50046 $24,560 5005 $32,992 5006 612,047 5.006 $50,979 50050 $179,818 5000 $43,374 5005 $1,906 T TOTAL PROJECTCOST 51771.1 8601,251 5130/0 $515,753 4169070 8692,831 5840f1 $252,981 5679h! $1,070,562 51,7540/ $3,776,178 $16110 $910,852 5551.1 $40,030 $7,860,439 ALTERNATE SCOPE OPTIONS (not Includes/ above) Mura/at existing building Art/Sculpture of Promenade& Oasis Photovoltaics on new Archive b/dg Newrestroom at Oasis/Archive LUMBERYARD -STRUCTURAL UPGRADE 60osg1 55000 $30,000 allowance $40,000 aaowance 840000 20,000 watt $3.50 $7000D allowance $110,000 $635/sf $1,000,000 LUMBERYARD - STRUCTURAL UPGRADE+REND $5314/4! $;070,562 Demo Site Prepared restoration New building Projectcasts 60,000 $150,000 , $1,339,600 $451,000 LUMBERYARD BUILD/LAG: DEMO+REBUILD 8$269M $$000,600 La Quinta Cultural Campus - Section 6 - Budget and Cost Estimate 1 74 252 HGA ARCHITECTS AND ENGINEERS 1301 COLORADO AVE, SANTA MONICA, CA 90404 310-557-7600 ATTACHMENT 3 AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH HGA (CONTRACTING PARTY) This Amendment No. 2 ("Amendment 2") to Agreement for Contract Services ("Agreement") is made and entered into as of the 18th day of July, 2023, ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Hammel, Green, and Abrahamson (HGA), a Corporation ("Contracting Party"). RECITALS WHEREAS, on or about March 2, 2022, the City and Contracting Party entered into an Agreement to provide Master Planning and Preliminary Design for the La Quinta Cultural Campus Project No. 2019-01, for a total not to exceed amount of $457,300. The term of the Agreement expired on June 30, 2023 ("Initial Term"); and WHEREAS, on or about June 27, 2023, the City and Contracting Party executed Amendment No. 1 and mutually agreed to extend the term of the Agreement for one additional year, from July 1, 2023, through June 30, 2024 ("Extended Term"); and WHEREAS, City and Contracting Party mutually agree to amended Section 2.1 Contract Sum of the Agreement by an additional amount of $16,250 for preliminary design work completed in Phase 1, which was initially scheduled for Phase 2 of the project, for a total not to exceed amount of $473,550. NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1. Section 2.1 is amended to read as follows: Section 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with "Exhibit B" (the "Schedule of Compensation") in a total amount not to exceed Four Hundred Seventy -Three Thousand Five Hundred Fifty Dollars ($473,550) (the "Contract Sum"), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party's rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of 254 Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement. In all other respects, the original Agreement shall remain in effect. IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 2 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA HGA a California municipal corporation JON McMILLEN, City Manager KEVIN DONAGHEY, Principal City of La Quinta, California HGA Dated: Dated: ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 255 Exhibit A Scope of Services *Include Scope from original agreement when converted to PDF 256 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is Four Hundred Seventy Three Thousand Five Hundred Fifty Dollars ($473,550) ("Contract Sum"). 257 Preliminary Design Map S . FUTURE PARKNJG MHO SO FT 5250K (OPEN ASPHALT) S 70011 (WITH Pv CANOPY) A V Rll PA ��: La Quinta Cultural Campus Project No. 2019-01 AVEN .DA HON rRA.4A A. PROMENADE 5,4O0 SO FT Sass C ENTRY/ ARCHWYEI OFFICE r.Ov2 SO FT �5534K $402 K i a • • • h rrcYculttr L • • • rn+a,0wfar rosre .,(An- toomoris• r • ATTACHMENT 4 Y. FUTUREPARII 36730 SQ FT 4P13010x s 30•0 ($0.2-1iARDS APEANDLANDSCAPE S7.R SHINE STRUCTURE WALL S ETC} t 1 "VOIT 314Lit M- T TO 9'�tr 258 City of La Quint' CITY COUNCIL MEETIN. STAFF REPORT July 18, 2023 BUSINESS SESSION ITEM NO. 2 AGENDA TITLE: RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR YEAR ENDED JUNE 30, 2022 RECOMMENDATION Receive and file the Annual Comprehensive Financial Report for the year ended June 30, 2022. EXECUTIVE SUMMARY • California cities must obtain an annual audit of their financial statements by an independent auditor at the close of each fiscal year. • The annual audit produces the Annual Comprehensive Financial Report (ACFR) (Exhibit A) which was issued on June 29, 2023. • The independent auditors rendered an unmodified ("clean") opinion, which is the most favorable conclusion. • The Financial Advisory Commission (FAC) has been provided the ACFR for review and a presentation will be provided at the August 9, 2023 meeting. FISCAL IMPACT - None BACKGROUND/ANALYSIS At the end of each fiscal year, the City's financial records are audited by an independent audit firm pursuant to California law. The results (including City background information, statistical data, and detailed financial reports) are compiled and presented in the ACFR. In the independent auditors' report (located at the front of the financial section of the ACFR), Eide Bailly Certified Public Accountants issued an unmodified opinion on the City's financial statements for the year ended June 30, 2022, which is the most favorable conclusion. The independent audit involved examining evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and estimates made by management, and evaluating the overall financial statement presentation. 259 Attachment 1, provides a summary of the ACFR which is in Exhibit A. Attachment 2, provides a summary of Unrestricted Funds. The Financial Advisory Commission has been provided a copy of the ACFR and a presentation will follow at their meeting on August 9, 2023. In addition, a copy of the ACFR can be found in the Finance section on the City's website. While the City's financial statements were presented fairly in all significant aspects, a material weakness in the City's internal controls over financial reporting was identified for accounting entry adjustments proposed by the City, entries were fully resolved prior to issuance. As in previous years, the ACFR has been submitted to the Government Finance Officers Association (GFOA) award program for excellence in financial reporting. For the fiscal year ending June 30, 2022, the City of La Quinta is exempt from the Single Audit Report requirement as the City expended less than $750,000 in total federal funds. ALTERNATIVES The ACFR and audit are required by State law, therefore, no alternatives are recommended. Prepared by: Claudia Martinez, Finance Director/City Treasurer Approved by: Jon McMillen, City Manager Attachments: 1. 2021/22 Annual Comprehensive Financial Report Summary 2. 2021/22 Unrestricted Funds Summary 3. 2021/22 Annual Comprehensive Financial Report 260 ATTACHMENT 1 Fiscal Year 2021/22 a, Annual Comprehensive Financial Report (ACFR) Summary Summary of ACFR Contents The fiscal year (FY) 2021/22 Annual Comprehensive Financial Report (ACFR) (Exhibit A) contains numerous comprehensive financial reports pertaining to all aspects of the City's finances and includes financial statements for all City funds (general, special revenue, housing, capital project, internal service, and other fund types). The ACFR also contains information regarding the City's accounting methods and procedures, and the results of the independent audit. Financial information is conveyed both by major fund type and in a comprehensive manner; thus, the information is somewhat complex to interpret. Because of this, specific detailed information regarding the General Fund year-end budget results for FY 2021/22 was presented separately at the December 20, 2022, Council meeting. The Management Discussion and Analysis section (starting on page 6) provides an overview and analysis of the financial statements, which is useful when reading through the ACFR. In addition, the Notes to the Basic Financial Statements (pages 33 to 74) provide a written explanation of accounting methods and year -over -year changes. The Statistical Section (pages 137 to 172) presents a ten-year comparison of City financial, economic, and demographic trends. Responsibility for both the accuracy and the completeness of all disclosures rests with the City of La Quinta. To the best of our knowledge and belief, the enclosed data is accurate in all material respects and is reported in a manner designed to fairly present the financial position and results of City operations. The ACFR was prepared in conformance with Generally Accepted Accounting Principles (GAAP). The City's financial reporting is based upon all Governmental Accounting Standards Board (GASB) pronouncements; these pronouncements are the most authoritative source of governmental GAAP. Eide Bailly LLP, Certified Public Accountants, has issued an unmodified ("clean") opinion on the City's financial statements for the year ended June 30, 2022, which is the most favorable conclusion. While the City's financial statements were presented fairly in all significant aspects, a material weakness in the City's internal controls over financial reporting was identified for accounting entry adjustments proposed by the City. As a result of the audit finding recommendations for FY 2020/21, the City conducted a detailed analysis and the entries were fully resolved prior to the issuance of the ACFR. In addition, the City has already implemented internal procedures and guidance related to financial reporting to improve the accuracy of the information presented. We believe that the ACFR meets the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting Program requirements and have submitted it to determine eligibility for another certificate. The City has previously received this prestigious award for the last twenty-five years. 261 Significant Changes and Financial Highlights Governmental Revenues and Expenses Governmental Activities include thirty-one (31) individual governmental funds. There are three (3) major governmental funds: the General Fund, one Capital Improvement capital project fund, and one Housing Authority special revenue fund. Data from the other twenty-eight (28) governmental funds are combined into a single, aggregate presentation. Key Highlights: • General Fund's overall fund balance increased by approximately $23.5 million when compared to the ending balance in FY 2020/21. This was mostly attributed to transient occupancy tax and sales tax revenue exceeding budget projections, coupled with expenditure savings. • General Fund Reserves are 100% funded to established target amounts for FY 2021/22 representing a combined balance of $46.1 million. Additionally, as a result of the City's Reserve Policy analysis in FY 2022/23, these targets were updated and funded as approved by Council in February 2023. • The General Fund has no outstanding bond obligations. • At the end of FY 2021/22, the City had positive balances in all three categories of Net Position (Net Investment in Capital Assets, Restricted, and Unrestricted) for the governmental and business -type activities. • Governmental revenues increased over the prior fiscal year with the major items being attributed to transient occupancy and sales taxes as well as charges for services, which were then offset by decreases in fair value of investments, miscellaneous revenues, and capital grants and contributions. • A majority of General Fund revenues experienced positive variances when compared to the final budget. • Actual expenses were $37,651,000 lower than the final budget, of which $1,209,000 was carried over into FY 2022/23 for continuing appropriations related to operations. Funds not being carried over are recognized as Unassigned Fund Balance in the General Fund. Capital Improvement Projects (CIP) revenue commitments totaling $30,762,000 are reflected in Assigned reserves and operational carryovers are noted in Committed reserves. Governmental Fund Balances The focus of the City's governmental funds is to provide information on near -term inflows, outflows, and balances. Such information is useful in assessing the City's financing requirements. In particular, Unassigned fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. The Unassigned General Fund balance comprised $33,893,325, or 20%, of the total $165,907,013 balance and included savings from total final FY 2021/22 General Fund budgeted expenditures including transfers and multi -year capital project carryovers. As of the end of FY 2021/22, the City's total governmental funds reported combined ending fund balances of $217,122,064 and General Fund balances of $165,907,013 as follows: 262 2021/22 Governmental Fund Balances Category General Fund Percent All Other Funds Percent Total Funds Percent Nonspendable $ 27,365,989 16% $ 96,590 0.189% $ 27,462,579 13% Restricted 10,137,888 6% 54,412,358 106% 64,550,246 30% Committed 37,209,100 22% - 0% 37,209,100 17% Assigned 57,300,711 35% - 0% 57,300,711 26% Unassigned 33,893,325 20% (3,293,897) -6% 30,599,428 14% TOTAL $ 165,907,013 100% $ 51,215,051 100% $ 217,122,064 100% When compared to FY 2020/21, total governmental fund balance increased by $31,274,963 and total General Fund balance increased by $23,590,470. 2020/21 Governmental Fund Balances Category General Fund Percent All Other Funds Percent Total Funds Percent Nonspendable $ 29,499,520 21% $ 1,019 0.002% $ 29,500,539 16% Restricted 11,381,922 8% 46,711,801 107% 58,093,723 31% Committed 37,209,870 26% - 0% 37,209,870 20% Assigned 39,983,678 28% - 0% 39,983,678 22% Unassigned 24,241,553 17% (3,182,262) -7% 21,059,291 11% TOTAL $ 142,316,543 100% $ 43,530,558 100% $ 185,847,101 100% General Fund BalanceE. A year -over -year decrease of $2,134,000 in Nonspendable is mainly attributed to the FY 2021/22 Redevelopment Agency (RDA) loan repayment of $2,643,000 offset by interest earnings of $488,000 resulting in a net decrease of $2,155,000 in Due from Other Governments. The outstanding loan balance to the RDA of $27,394,000 is recognized as 80% in the General Fund and 20% in the Housing Authority Fund. Additional information on the loan repayment can be found in Note 19 of the financial statements. Restricted reserves are limited to funds held in a Section 115 Pension Trust set aside to fund the City's pension obligations. As of FY 2020/21, the trust balance was at $11.3 million and due to ongoing economic volatility, investment losses caused the trust to decrease by $1,244,000. All Other Funds fund balance decreased by $7,700,000 and represents totals for the Housing Fund and other Restricted funds. Committed reserves decreased by approximately $1,000 due to operational carryovers. All reserve categories are fully funded to current target levels. An increase of $17,317,000 in assigned reserves was due to multi -year Capital Projects of $17,331,000 and Measure G sales tax reserve of $226,000 combined with a decrease in the fire services trust of $240,000. 263 Outstanding Debt Total governmental activities debt decreased by $6,951,058 from $15,789,787 to $8,838,729. This decrease is largely attributed to a reduction of $6,810,537 in the City's net pension liability. Governmental Activities Debt Type: 2021 As Restated 2022 After FY 2018/19, the Net Pension Liability is reported as an outstanding debt and the General Fund has no outstanding bond obligations. Leases $ 295,942 $ 162,648 Financed Purchases $ 41,225 $ 22,079 As of June 30, 2022, the Section 115 Pension Trust had a balance of Compensated Absences 950,309 962,229 $10,137,888. The trust sets aside monies Net Pension Liability 14,502,311 7,691,773 to fund the City's pension obligations. Contributions to the trust are irrevocable and assets are protected from creditors. The purpose of the trust is to address the City's pension obligations by accumulating assets to reduce the net pension liability. However, assets in the trust are recorded as restricted fund balance until they are transferred to the pension plan (CaIPERS). The City adopted and implemented GASB Statement No. 87, Leases which increases the usefulness of governments' financial statements by requiring recognition of certain lease assets and liabilities for leases that previously were classified as operating leases and recognized as inflows of resources or outflows of resources based on the payment provisions of the contract. It establishes a single model for lease accounting based on the foundational principle that leases are financings of the right to use an underlying asset. Under this Statement, a lessee is required to recognize a lease liability and an intangible right -to -use lease asset, and a lessor is required to recognize a lease receivable and a deferred inflow of resources, thereby enhancing the relevance and consistency of information about governments' leasing activities. Governmental Activities are now broken down into two categories under outstanding debt: leases and financed purchases. TOTAL $ 15,789,787 $ 8,838,729 Additional information on long-term debt can be found in Note 5 of the financial statements, Note 9 describes the City's Pension Plan, and Note 12 covers the Section 115 Trust. Other Post -Employment Benefit Plan (OPEB) In contrast to the Net Pension Liability, the OPEB Trust established to fund retiree health benefits, had a balance of $2,051,400 which decreases the OPEB liability of $1,913,989 and is reported as an asset balance of ($137,411). Additional information on OPEB can be found in Note 11 of the financial statements. Major Capital Improvements The Capital Improvement Fund is primarily used to record the expenditures for capital projects. The fund had forty-two (42) active Capital Improvement Projects during FY 2021/22. The five most active projects were: • SilverRock Infrastructure Improvements ($2,078,000) • La Quinta X Park ($1,573,000) • SilverRock Event Site ($438,000) • Monroe Street Pavement Rehabilitation ($430,000) • Fire Station No. 70 Revitalization ($363,000) 264 These projects, along with others, leveraged State or Federal grant funds or were significantly supported with Measure G sales tax revenues. Long-term Financial Planning The City ensures that its long-range goals are met through a variety of Boards and Commissions. Each is comprised of Council appointed residents, may include a City Council representative, and are supported by City staff. In addition, the City has adopted various financial policies and practices with the goal of sustaining a fiscally resilient government over the long-term, as well as increasing transparency and encouraging public engagement. The City has taken a proactive approach to rising pension and public safety costs by building its reserve categories and paying down the City's pension obligations. The City also continues to collaborate with Riverside County and other regional cities on police services to identify long-term savings. As of June 30, 2022, all four of the City's reserve categories (Cash Flow Reserve, Natural Disaster, Economic Disaster, and Capital Replacement) are fully funded to policy targets. The City has a mixture of housing and commercial developments under construction, and approved housing developments on the horizon. The Highway 111 Corridor Plan (Plan) continues to be a priority with daily traffic exceeding 40,000 vehicles, and accounting for nearly 80% of the City's annual sales tax revenue. The City Council has a history of taking strategic steps to ensure long-term fiscal sustainability of the City, including adopting a structurally balanced budget, funding long-term needs, and maintaining a strong reserve level. Because of these factors, the City has been able to maintain essential services despite a fluctuating economy and is prepared to face the next financial crisis. 265 ATTACHMENT 2 ANNUAL COMPREHENSIVE FINANCIAL REPORT FISCAL YEAR 2021/2022 — UNRESTRICTED FUNDS SUMMARY The Annual Comprehensive Financial Report (ACFR) is a set of financial statements for a state, municipality or other governmental entity that comply with the accounting requirements established by the Governmental Accounting Standards Board (GASB). GASB is a private non -governmental organization, an arm of the Financial Accounting Foundation, that creates accounting reporting standards, or generally accepted accounting principles (GAAP), for state and local governments in the United States, i.e. GASB sets the standards governing the content of an ACFR. The ACFR must be audited by an independent auditor using generally accepted government auditing standards. GASB Concepts Statement No. 34 requires the net assets of a government to be reported in three (3) categories: 1) invested in capital assets net of related debt, 2) restricted, and 3) unrestricted. As shown in the chart below, the City's Net Position (total assets and deferred outflows) is stated on page 7 of the Management Discussion and Analysis or MD&A of the fiscal year (FY) 2021/22 ACFR for La Quinta, and further described in detail on page 11. La Quinta ACFR FY 2021/22 Capital Assets $ 560,188,798 Restricted $ 54,412,358 Unrestricted $ 191,655,157 TOTAL NET POSITION $ 806,256,313 Per ACFR reporting guidelines, in particular GASB No. 34, the three (3) categories of a government's net assets are defined as follows: Capital Asset' category reflects investments in capital assets (e.g., land, buildings; machinery, equipment), net of related debt, which the City uses to provide services to citizens; consequently, these assets are not available for future spending. City capital assets totaling $560,188,798 or 69% of the city's total $806,256,313 Net Position (total assets and deferred outflows) include: • 129 miles of streets and 121 miles of sidewalks • 17 parks with amenities that include swimming pools, pickleball and tennis courts; X Park; soccer fields and softball/baseball diamonds; dog parks; playground equipment; and more. • 17 city -owned buildings • 81.1 miles of bike paths • 4,500-plus street signs • 50 traffic light signals, 94 public safety cameras 266 ATTACHMENT 2 • 378 catch basins Restricted category is comprised of funds earmarked for a specific purpose; these restrictions are imposed on the City by an outside agency. Unrestricted category is defined as funds that can be used to meet ongoing obligations because they are not restricted by an outside agency. However, of note is that GASB reporting requirements for the ACFR do not take into account fund restrictions in accordance with the City's established policies. For purposes of ACFR reporting, the City's unrestricted net position is comprised of funds committed or assigned for certain reserves or projects, including assets that are in non - spendable form per the agency's established policies and procedures. For La Quinta some of the major restrictions to Unrestricted funds, as reported by FY 2021/22 ACFR are summarized below: • Non -Spendable: Land Held for Resale $5,403,652 • Non -Spendable: Due from Successor Agency $21,915,347 (Payable in annual installments through FY 2029/30 from the Successor Agency's Redevelopment Property Tax Trust Fund (RPTTF) enforceable obligations) • Restricted for Pension Trust (Section 115 Trust) $10,137,888 • Reserves — Committed $36,000,000 • Reserves — Assigned $57,300,711 • Internal Service Funds $23,561,034 (Equipment Replacement, Information Technology, Park Equipment and Facilities, and Insurance) Unassigned Fund Balance The Unassigned Fund Balance at approximately $30.5 million, as reported by the City's FY 2021/22 ACFR, are funds that have not been assigned to other Special Revenue Funds and that have not been restricted, committed, or assigned to specific purposes within the General Fund. The full detail of the $191,655,157 Unrestricted net cash position, as reported in the City's FY 2021/22 ACFR, is provided in the table below and demonstrates that the City does not have $191.6 million available to meet ongoing obligations due to internal restrictions and obligations: 267 ATTACHMENT 2 FY 2021/22 Annual Comprehensive Report (ACFR) Governmental Activities- Unrestricted Net Position Nonspendable Prepaid Costs 143,580 Land held for resale 5,403,652 Due from Successor Agency 21,915,347 Restricted for Section 115 Trust 10,137,888 Committed to Natural Disaster Reserve 10,000,000 Economic Downturn Reserve 11,000,000 Cash Flow Reserve 5,000,000 Capital Replacement Reserve 10,000,000 Carryovers 1,209,100 Assigned for Public Safety 11,183,821 Sales Tax Reserve 15,355,043 Capital Projects 30,761,847 Unassigned 30,599,428 Internal Service Funds- Unrestricted 23,561,034 Unavailable Revenues: Housing Authority & Non -Major Special Revenue Funds 4,347,583 SUB -TOTAL 190,618,323 Business -Type Activities: Unrestricted Net Position (SilverRock) 1,036,834 UNRESTRICTED GRAND TOTAL $ 191,655,157 The City and City Council have an obligation to La Quinta's residents/taxpayers to spend/allocate funds responsibly — staying within budget to cover all cost obligations/expenditures to keep the City safe and to maintain City facilities, roads, sidewalks, and parks. The City Council and Staff remain conservative in spending taxpayers' dollars. Every year at budget time, surplus funds are put into Reserve accounts — some with specific designated uses and others that are unassigned. These funds are available in case of emergencies, such as an earthquake or other natural disaster, or other type of emergency such as a pandemic or recession, and to help meet rising costs as we continue to keep pace with current inflation. It is vital for the City and for local governments to maintain adequate levels of fund balance to mitigate current and future risks such as revenue shortfalls and unanticipated expenditures. In previous years, it is our fiscally conservative approach that has helped us weather the storms caused by extraordinary events such as the great recession of 2008 and the global pandemic, as well as cyclical economic changes affecting our community. Staff and elected officials understand their fiduciary responsibility to ensure and maintain continuing trust from their citizens and members of the public and feel this document is representative of our efforts. 268 ATTACHMENT 2 NET POSITION (UNRESTRICTED) CATEGORY DEFINITIONS As stated in Governmental Accounting Standards Board (GASB) Summary of Statement No. 34 — Basic Financial Statements- and Management's Discussion and Analysis (MD&A) for state and local governments, the definitions provided give a brief description on the categories that make up the unrestricted net position in both governmental activities and business -type activities. Governmental Activities Non -spendable includes amounts that cannot be spent on operating expenditures because they are either not in spendable form or are legally or contractually required to be maintained intact. This may include prepaid items, land held for resale, and amounts due from the Successor Agency to pay estimated installment payments of enforceable obligations until obligations of the Former Agency are paid in full and assets have been liquidated. Restricted includes amounts that are externally imposed by creditors, grantors, contributions, laws and regulations of other governments, or imposed by law. The Section 115 Trust is irrevocably dedicated to funding obligations of the City's pension beneficiaries, other post -employment beneficiaries or costs of administering the Trust. Committed includes amounts that can only be used for specific purposes pursuant to constraints imposed by formal action of City's highest authority, the City Council. The formal action that is required to be taken to establish, modify, or rescind a fund balance commitment is by a resolution. This includes the City's four (4) defined reserve categories and carryovers for General Fund operational expenditures. Assigned includes amounts that are constrained by the City's intent to be used for specific purposes, but are neither restricted nor committed. City Council is authorized to assign amounts to a specific purpose pursuant to the policy -making powers granted through a resolution. This includes Public Safety which represents property tax accumulated and held in trust by the County of Riverside for fire protection, accumulated resources related to the City's sales tax Measure G, and capital projects which is comprised of carryover balances for capital projects. Unassigned includes the residual amounts that have not been restricted, committed, or assigned to specific purposes. The General Fund is the only fund that reports a positive unassigned fund balance. The unassigned fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. Internal Service Funds are used to allocate costs among the City's various functions. The City has four (4) internal service funds: Equipment Replacement, Information Technology, Park Equipment and Facilities, and Insurance. Unavailable Revenues represents when an asset is recorded but the revenue is not yet available, such as a deferred inflow. These deferred resources are reported as 269 ATTACHMENT 2 unavailable until such time as the revenue becomes available. The unrestricted net position is the remaining portion of net position that is not externally restricted. Business -Type Activities represents the City's enterprise fund to account for the SilverRock Golf Course operations, which is considered a major fund. 270 ATTACHMENT 3 CITY OF LA QUINTA ANNUAL COMPREHENSIVE FINANCIAL REPORT FISCAL YEAR ENDED JUNE 30, 2022 1,1 Prepared by: Finance Department 272 City of La Quinta, California Annual Comprehensive Financial Report Year Ended June 30, 2022 Prepared By: Finance Department 273 This Page Left Intentionally Blank 274 City of La Quinta, California Table of Contents June 30, 2022 INTRODUCTORY SECTION Letter of Transmittal i List of Principal Officers vii Organizational Chart viii Certificate of Achievement for Excellence in Financial Reporting (GFOA) ix FINANCIAL SECTION Independent Auditor's Report 1 Management's Discussion and Analysis 6 Government Wide Financial Statements Statement of Net Position 21 Statement of Activities 23 Government Fund Financial Statements Balance Sheet — Governmental Funds 25 Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Position 27 Statement of Revenues, Expenditures, and Changes in Fund Balances — Governmental Funds 28 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities 29 Proprietary Fund Financial Statements Statement of Net Position — Proprietary Funds 30 Statement of Revenues, Expenses, and Changes in Fund Net Position — Proprietary Funds 31 Statement of Cash Flows — Proprietary Funds 32 Fiduciary Fund Financial Statements Statement of Fiduciary Net Position 34 Statement of Changes in Fiduciary Net Position 35 Notes to Financial Statements 33 REQUIRED SUPPLEMENTARY INFORMATION Budgetary Comparison Schedule — General Fund 77 Budgetary Comparison Schedule — Housing Authority 79 Schedule of Proportionate Share of the Net Pension Liability — Miscellaneous Plan 80 Schedule of Pension Plan Contributions —Miscellaneous Plan 81 Schedule of Changes in the Net OPEB Liability/(Asset) and Related Ratios 82 Schedule of OPEB Contributions 83 Note to Required Supplementary Information 84 275 City of La Quinta, California Table of Contents June 30, 2022 COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES Combining Balance Sheet — Nonmajor Governmental Funds 89 Combining Statement of Revenues, Expenditures and Changes in Fund Balances — Nonmajor Governmental Funds 95 Budgetary Comparison Schedules — Special Revenue Funds State Gas Tax 101 Library and Museum 102 Federal Assistance 103 SLESA 104 Lighting and Landscaping 105 Quimby 106 La Quinta Public Safety Officer 107 Art in Public Places 108 South Coast Air Quality 109 AB 939 110 Housing Grants 111 Law Enforcement 112 Measure A 113 Economic Development 114 AB 1379 115 Disaster Recovery 116 Budgetary Comparison Schedules — Capital Projects Funds Capital Improvement 117 Maintenance Facilities DIF Fund 118 Infrastructure 119 Civic Center 120 Transportation 121 Parks and Recreation 122 Library Development 123 Community Center 124 Street Facility 125 Park Facility 126 Fire Facility 127 Budgetary Comparison Schedules — Debt Service Funds Financing Authority 128 Internal Service Funds Combining Statement of Net Position 130 Combining Statement of Revenues, Expenses and Changes in Fund Net Position 131 Combining Statement of Cash Flows 132 Other Information Project Status 135 276 City of La Quinta, California Table of Contents June 30, 2022 STATISTICAL SECTION Net Position by Component (Table 1) 138 Changes in Net Position (Table 2) 140 Changes in Net Position — Governmental Activities (Table 3) 142 Changes in Net Position — Business -type Activities (Table 4) 144 Fund Balances of Governmental Funds (Table 5) 146 Changes in Fund Balances of Governmental Funds (Table 6) 148 Tax Revenue by Source (Table 7) 150 Top 25 Sales Tax Producers (Table 8) 151 Top 25 Measure G Sales Tax Producers (Table 9) 153 Taxable Sales by Category (Table 10) 154 Assessed Value of Taxable Property (Table 11) 156 Direct and Overlapping Property Tax Rates (Table 12) 157 Principal Property Taxpayers (Table 13) 158 Property Tax Levies and Collections (Table 14) 159 Ratios of Outstanding Debt by Type (Table 15) 160 Ratio of General Bonded Debt Outstanding (Table 16) 162 Direct and Overlapping Debt (Table 17) 163 Legal Debt Margin Information (Table 18) 164 Pledged -Revenue Coverage (Table 19) 166 Demographic and Economic Statistics (Table 20) 167 Principal Employers (Table 21) 168 Full-time City Employees (Table 22) 169 Operating Indicators (Table 23) 170 Capital Asset Statistics by Function (Table 24) 171 Schedule of Insurance in Force (Table 25) 172 277 This Page Left Intentionally Blank 278 June 29, 2023 To the Citizens of La Quinta, and the Honorable Mayor and Members of the City Council: It is with great pleasure that we present to you the Annual Comprehensive Financial Report (ACFR) of the City of La Quinta for the fiscal year ending June 30, 2022. The ACFR has been prepared by the Finance Department for the benefit of City Council members, citizens, investors, grantors, employees, and others who may have an interest in the financial well- being of the City. The ACFR presents information regarding the City's financial activities. This transmittal letter provides a non -technical summary of the City's finances, services, achievements, and economic outlook. A more detailed analysis is presented in the Management's Discussion and Analysis section (MD&A) that immediately follows the independent auditor's report. The MD&A provides an overview and analysis of the basic financial statements and complements this transmittal. Responsibility for both the accuracy and the completeness of all disclosures rests with the City of La Quinta. To the best of our knowledge and belief, the enclosed data is accurate in all material respects and is reported in a manner designed to fairly present the financial position and results of City operations. Supplementary disclosures are included to summarize the City's financial activities. This ACFR was prepared in conformance with Generally Accepted Accounting Principles (GAAP). The City's financial reporting is based upon all Governmental Accounting Standards Board (GASB) Statements; these pronouncements are the most authoritative source for governmental GAAP. The City is responsible for ensuring an adequate internal control structure is in place. The internal control structure is subject to constant evaluation by the management of the City and annual review by independent auditors. Reviews determine the adequacy of the internal control structure, as well as to determine if the City complied with applicable laws and regulations. In reviewing internal control structures, the cost of a control should not exceed the benefits to be derived, hence the objective is to provide reasonable, rather than absolute assurance, that the financial statements are free of any material misstatements. Eide Bailly LLP, Certified Public Accountants, has issued an unmodified ("clean") opinion on the City's financial statements for the year ended June 30, 2022. This is the most favorable conclusion. The independent auditor's report is located at the front of the financial section. r Lade imv,ilLa I Ea ifalma.Callrornrd II.122.5.1 I %USTI PJ04 I xwn•{aqulplaragui The independent audit involved examining evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and estimates made by management, and evaluating the overall financial statement presentation and conformity with GAAP. Government Profile The City of La Quinta is located 120 miles east of Los Angeles in the eastern portion of Riverside County known as the Coachella Valley. The City has a permanent population of approximately 38,000, within a boundary of 36 square miles. Each year nearly 18,000 seasonal residents also call La Quinta home from October through May. A natural paradise in the Coachella Valley, the City is nestled between the Santa Rosa and San Bernardino Mountains, is an integral part of the Coachella Valley's world-renowned resort and retirement area, and is known for its championship golf, festivals and community events, health and wellness, stunning views and spectacular trails. The City was incorporated in 1982 as a general law City and became a charter city in November 1996. It is governed by a five -member City Council under the Council/Manager form of government. The Mayor is directly elected, serves a two-year term, and represents the City at many public functions; the four Council Members serve four-year terms, with two Council Members elected every two years. The Mayor and Council Members are elected at large and also serve as the Board of Directors of the Housing and Finance Authorities. The Council appoints the City Manager, who in turn appoints the Directors of the various departments except for the City Attorney who is appointed by the Council. The Finance Director also serves as the City/Housing Authority Treasurer and the City Manager is also the Executive Director of the Housing Authority. The City provides a range of services, which include street and infrastructure construction and maintenance; community development and planning; affordable housing programs; code compliance; recreational and cultural activities; and operations management. The City contracts with other government agencies and private entities for specific services, including police and fire protection, library and museum services, water and sewer service, electricity service, public transit, refuse collection, and street sweeping. 5 CAP Taw I to Callfe tl9 The City's annual operating and capital improvement budgets are adopted by resolutions for the fiscal year that begins July 1st. Separate resolutions are adopted by the City Council and Board of Directors of the Housing and Finance Authorities. The annual budget is the foundation for the City's financial planning and control. The budget is prepared by fund, function, department, and line item. Department Directors may transfer line -item resources within a division with the approval of the City Manager. The City Manager may authorize transfers between divisions and departments. Local Economy According to the State of California Employment Development Department, as of November 2022, the unadjusted unemployment rate for La Quinta was 3.2%, which was lower than unadjusted rates for Riverside County's at 4.2% and the statewide average of 4.1%. Current unemployment rates are greatly impacted by the continuing gains in jobs in the Leisure & Hospitality sectors, specifically in recreational activities and dining. The City's dominant industries are tourism, recreation, and retail, with the following being major employers: Desert Sands Unified School District, La Quinta Resort and Club, Wal- Mart Super Center, Costco, Home Depot, Lowe's Home Improvement, Imperial Irrigation District, and Target. Throughout the year La Quinta hosts a variety of multi -generational open-air events and shines in the national spotlight as the area's only PGA golf tour event in the region with the American Express Golf Tournament. The City also co -hosts Ironman 70.3 Indian Wells La Quinta, which brings over 3,000 athletes and supporters from all over the world to the Coachella Valley. The City's cultural diversity, values, unique characteristics and attributes are commemorated through artists who showcase their high -quality artwork at the annual fine art event, La Quinta Art Celebration, which is ranked number one in the United States by ArtFair Sourcebook's Top 100 Fine Art Events. Substantially or completed projects during 2021/22 included a new Panera drive-thru, Art Major, El Patio restaurant, Jamba Juice, Sub Rosa Apothecary, and WDC Kitchen & Bath along the Highway 111 corridor; Crumbl Cookies, Slice Italia, and Michelle's Denim and Swim in the Washington Park Center; Yes Please restaurant in Old Town La Quinta; and Beautiful Day restaurant in the La Quinta Village shopping center 1145 Calla Tamploo I Es Nina callfatte1053 13.71/.Ti10 I m.bqulnfngpu S• II•%V'VI,• Long-term Financial Planning Sound financial governance and prudent planning continues to be management's focus. The City has a long history of providing superior service, life enrichment opportunities, and a quality environment to its residents, businesses, and visitors. La Quinta has taken a proactive approach to rising pension and public safety costs by building its reserve categories and paying down the City's pension obligations. The City also continues to collaborate with Riverside County and other regional cities on police services to identify long-term savings and investments in technology. The City ensures that its long-range goals are met through a variety of Boards and Commissions. Each is comprised of Council -appointed residents, may include a City Council representative, and are supported by City staff. In addition, the City has adopted various financial policies and practices with the goal of sustaining a fiscally resilient government over the long-term, assuring fiscal sustainability, as well as increasing transparency and encouraging public engagement. In 2021/22, the General Fund's overall fund balance increased by almost $23.5 million when compared to the ending balance in 2020/21, mainly due to revenue increases surpassing budget projections in areas such as transient occupancy taxes and sales tax and the Dune Palms Bridge project advance funding. As of June 30, 2022, all four of the City's reserve categories (Cash Flow Reserve, Natural Disaster, Economic Disaster, and Capital Replacement) are fully funded to policy targets. In June 2022 the City Council adopted a balanced budget without the use of reserves for fiscal year 2022/23. The adopted budget had operating revenues exceeding expenses by $316,826. The 2022/23 budget included sustained funding for essential services, such as police, fire, and maintenance of critical infrastructure. La Quinta has cultivated a sound foundation of General Fund revenues including sales tax, transient occupancy tax, and property tax. The City was incorporated in 1982 after Proposition 13 was approved (the landmark property tax reform initiative enacted in 1978); as such, the City receives a smaller share of property tax revenue but has also secured additional property tax revenue from the County for fire and library services. rile , Cella Tainplde I Es Nina callfatte 9225 I 3M.121.0 I wenn.ltqulnli gdy S• II•%V'VI,• The Future The City has a mixture of housing and commercial developments under construction. Larger residential developments underway include Coral Mountain, Centre at La Quinta, Desert Club Apartments, PGA West, Rancho Santana, Stone Creek, Point Happy Homes, Palo Verde, and Diamante and commercial developments include luxury Montage and lifestyle Pendry hotels, Pavilion Palms, The Peak and Caleo Bay Park mixed -use development. Approved housing developments on the horizon include Estate Collection at Coral Mountain, Estates at Griffin Lake, Jefferson Street Apartments, Andalusia, and Griffin Ranch. The Highway 111 Corridor Plan (Plan) continues to be a priority with daily traffic exceeding 40,000 vehicles, and accounting for nearly 80% of the City's annual sales tax revenue. The two mile -long, 400-acre regional commercial hub at the center of the City, is being evaluated to create a more connected and walkable environment through the implementation of form -based code (FBC). FBC is anticipated to reshape the corridor by adding mixed -use and infill development and incorporating ever -evolving shopping trends. The City recently acquired vacant property on the north side of Highway 111, which is anticipated to be developed as a mixed -use project with commercial and residential components furthering the City's goals of fostering mixed -use development, affordable housing, multi -modal transportation, and the development of the Highway 111 corridor. Awards and Acknowledgements The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City for its ACFR for the fiscal year ended June 30, 2021. This was the twenty-fifth consecutive year that the City received this prestigious award. In order to be awarded a Certificate of Achievement, the City must publish an easily readable and efficiently organized ACFR. This report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for one year. We believe that our current ACFR continues to meet the Certificate of Achievement Program's requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. n1+54 Calla Tamploo I Es Nina callfatte 9225 I 3M.121.0 I wenn.ltgalnli gdy appreciation to the Finance Department for their continued effort to provide accurate financial data and the preparation of this report. Respectfully Submitted, Jon McMillen, City Manager cA)( Claudia Martinez, Finance Director r Lade tmv,ilLYJ I Ea ifalma.Callrornrd II.122.5.1 I %USTI PJ04 I xwn•{aqulplaragui City of La Quinta List of Principal Officers June 30, 2022 CITY COUNCIL Linda Evans, Mayor Kathleen Fitzpatrick, Mayor Pro Tem Robert Radi, Council Member John Pena, Council Member Steve Sanchez, Council Member ADMINISTRATION Jon McMillen, City Manager Claudia Martinez, Finance Director/ City Treasurer Christopher Escobedo, Community Resources Director Danny Castro, Design and Development Director Bryan McKinney, Public Works Director/ City Engineer Gilbert Villalpando, Business Unit/Housing Development Director Monika Radeva, City Clerk William H. Ihrke, City Attorney vii 285 CALIFORNIA CITY OF LA QUINTA LA QUINTA, CALIFORNIA ORGANIZATIONAL CHART La Quinta Residents City Council City Manager City Attorney City Clerk Community Resources Public Works Design & Development For listing of staffi ng by depa rtment a nd total number of employees, see S tati sti cal S ecti on - F ul l Ti me City Employees by F uncti on. Fiscal Services viii 286 G�9 Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to City of La ()Uinta California For its Annual Comprehensive Financial Report For the Fiscal Year Ended June 30,. 202 Executive DirectariCE0 ix 287 EideBailly® CPAs & BUSINESS ADVISORS Independent Auditor's Report To the Honorable Mayor and Members of City Council City of La Quinta, California Report on the Audit of the Financial Statements Opinions We have audited the financial statements of the governmental activities, business -type activities, each major fund, and the aggregate remaining fund information of the City of La Quinta, California (City), as of and for the year ended June 30, 2022, and the related notes to the financial statements, which collectively comprise the City's basic financial statements as listed in the table of contents. In our opinion, the accompanying financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City, as of June 30, 2022, and the respective changes in financial position, and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Basis for Opinions We conducted our audit in accordance with auditing standards generally accepted in the United States of America (GAAS) and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States (Government Auditing Standards). Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Adoption of New Accounting Standard As discussed in Note 1 to the financial statements, the City has adopted the provisions of Government Accounting Standards Board (GASB) Statement No. 87, Leases, for the year ended June 30, 2022. Accordingly, a restatement has been made to the governmental activities, business -type activities, and the Golf Course fund net position and the General fund's fund balance as of July 1, 2021, to restate beginning net position and fund balance. Our opinions are not modified with respect to this matter. What inspires you, inspires us. I eidebailly.com 10681 Foothill Blvd., Ste. 300 Rancho Cucamonga, CA 91730-3831 I T 909.466.4410 F 909.466.4431 EOE 288 Correction of Error As discussed in Note 18 to the financial statements, certain errors resulting in a misstatement of amounts previously reported for Governmental Activities Capital Assets and the Private -Purpose Trust Fund Successor Agency of the former RDA bond payments as of June 30, 2021, were discovered during the current year. Accordingly, a restatement has been made to the Governmental Activities and the Private -Purpose Trust Fund Successor Agency of the former RDA net position as of June 30, 2021, to correct the error. Our opinions are not modified with respect to this matter. Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City's ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter. Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. In performing an audit in accordance with GAAS and Government Auditing Standards, we: • Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, no such opinion is expressed. • Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. 2 289 • Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City's ability to continue as a going concern for a reasonable period of time. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control —related matters that we identified during the audit. Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, schedule of the City's proportionate share of the net pension liability, schedule of pension plan contributions, schedule of changes in the net OPEB liability/(asset) and related ratios, schedule of OPEB contributions, and the budgetary comparison schedules for the General Fund and Housing Authority special revenue fund and the related notes, as listed on the table of contents, be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Supplementary Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements. The combining and individual fund statements and schedules are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining and individual fund statements and schedules are fairly stated, in all material respects, in relation to the basic financial statements as a whole. Other Information Management is responsible for the other information included in the annual report. The other information comprises the introductory, the statistical sections and the Project Status: Highway 111 Bridge Funding but does not include the basic financial statements and our auditor's report thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express an opinion or any form of assurance thereon. 3 290 In connection with our audit of the financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated June 29, 2023, on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control over financial reporting and compliance. Rancho Cucamonga, California June 29, 2023 291 4 This Page Left Intentionally Blank 292 MANAGEMENT DISCUSSION AND ANALYSIS (UNAUDITED) This narrative provides an overview and analysis of the City of La Quinta's (City) financial activities for the fiscal year ending June 30, 2022. The City Executive Team encourages readers to consider this information in conjunction with the data provided in our transmittal letter, which is in an earlier section of this report. All amounts, unless otherwise indicated, are rounded to the nearest thousand dollars and dates are represented by fiscal year. 293 HIGHLIGHTS At the close of 2021/22 (June 30, 2022): • The total assets and deferred outflows of the City exceeded its total liabilities and deferred inflows at the close of the fiscal year 2021/22 by $806,256,000 (net position). Of this amount, $191,655,000 (unre- stricted net position) may be used to meet ongoing obligations and approximately $560,189,000 or 69% was invested in capital assets and is not available to meet ongoing obligations. • Governmental activities total net position increased by $29,585,000 and the Business -Type total net position increased by $442,000 which is attributable to the SilverRock Golf Course. • Governmental funds (General Fund, Housing Authority, Capital Improvement Fund, seventeen (17) non -major special revenue funds, ten (10) non -major capital projects funds, and one (1) non -major debt service fund) had a combined ending fund balance of $217,122,000, an increase of $31,275,000. The increase in fund balance can be attributed to taxes, including sales tax and transient occupancy tax, exceeding the original budget projections by $17,053,000 coupled with expenditures savings from the original budget projections in the General Fund totaling $3,269,000, and an increase of $17,317,000 in Assigned fund balance primarily due to the Dune Palms Bridge Project advance funding. • The unassigned General Fund balance comprised $33,893,000, or 20%, of the total $165,907,000 balance and represented 38% of total final General Fund budgeted expenses including transfers and multi- year capital projects. • Total governmental activities debt decreased by $6,951,000 from $15,790,000 to $8,839,000. This decrease is largely attributed to a decrease of $6,811,000 in the City's net pension liability. (Note 9) OVERVIEW Government -Wide Financial Statements The government -wide financial statements provide a broad overview of the City's finances. There are two statements - statement of net position and statement of activities, as described below. The statement of net position presents information on all City assets and deferred outflows of resources as well as liabilities, and deferred inflows of resources, with the difference between the two reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the City's financial position is improving or deteriorating. 7 294 The statement of activities presents information showing how the government's net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event occurs giving rise to the change, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods, for example, earned but unused vacation leave. Both of these government -wide financial statements distinguish City functions, which are principally supported by taxes, fees, and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user charges (business -type activities). Governmental activities include general government, public safety, community services, planning and development and public works; business -type activities include the SilverRock Golf course operations. The government -wide financial statements include not only the City of La Quinta (known as the primary government), but also the La Quinta Financing Authority and the La Quinta Housing Authority. Although legally separate entities, they function for all practical purposes as City departments. The government -wide financial statements are listed in the table of contents under the Financial Section of this report. Fund Financial Statements A fund is a grouping of related accounts and is used to maintain control over resources that have been segregated for specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure compliance with finance -related legal requirements. All City's funds are aggregated into three categories: governmental funds, proprietary funds, and fiduciary funds. Governmental tuna. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near - term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near -term financing requirements. 8 295 Because the focus is narrower than the government -wide financial statements, it is useful to compare this information with similar information presented for governmental activities in the government - wide financial statements. By doing so, readers may better understand the long-term impact of the government's near -term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City maintains thirty-one (31) individual governmental funds, which are distinguished between major and non -major funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances. There are three (3) major governmental funds: the General Fund, the Housing Authority special revenue fund, and the Capital Improvement capital project fund. Data from the other twenty- eight (28) governmental funds are combined into a single, aggregate presentation. Individual fund data for each of these non -major governmental funds is provided in the form of combining statements in the Combining and Individual Fund Statements and Schedules section of the report. The City adopts an annual budget for its General Fund. A budgetary comparison schedule has been provided to demonstrate compliance with the adopted budget. The basic governmental fund financial statements can be found in the table of contents under the heading Basic Financial Statements. Proprietary Funds Proprietary funds are broken down into enterprise and internal service funds. Enterprise funds are used to report the same functions presented as business -type activities in the government -wide financial statements. The City maintains one (1) enterprise fund to account for the SilverRock Golf Course operations, which is considered a major fund. Internal service funds are used to allocate costs among the City's various functions. The City has four (4) internal service funds: Equipment Replacement, Information Technology, Park Equipment and Facilities, and Insurance. Because these four (4) services predominantly benefit governmental rather than business -type functions, they have been included within governmental activities in the government -wide financial statements. The internal service funds are combined into a single, aggregated presentation in the proprietary fund financial statements. Individual fund data for the internal service funds is provided in the form of combining statements on the Combining and Individual Fund Statements and Schedules section of the report. 9 296 The basic proprietary fund financial statements are listed in the table of contents under Proprietary Funds: Statement of Net Position, Statement of Revenues, Expenses and Changes in Fund Net Position, and Statement of Cash Flows. Fiduciary Funds Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government -wide financial statements because the resources of those funds are not available to support the City's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The City reports on two fiduciary funds: (1) the Supplemental Pension Trust fund which accounts for the Defined Contribution Pension Trust established to provide supplemental retirement benefits for employees, and (2) Successor Agency of the Former RDA Private -Purpose Trust Fund which provides for activities associated with the dissolution of the former Redevelopment Agency. The basic fiduciary fund financial statements are listed in the table of contents under Fiduciary Funds: Statement of Net Position - Fiduciary Funds and Changes in Net Position - Fiduciary Funds. Notes to the Financial Statements The notes to the financial statements provide information that is essential to obtain a full understanding of the data provided in the government -wide and fund financial statements. These notes are listed in the table of contents under Notes to Financial Statements. Other Information In addition to the financial statements and accompanying notes, this report also presents the combining statements referred to earlier in connection with non -major governmental funds, internal service funds, and agency funds. The non -major governmental funds' combining statements are presented immediately following the Required Supplementary Information while the combined statements for the internal service funds and agency funds are presented following the budgetary comparison schedules for the debt service funds. 10 297 Government -Wide Financial Anal sis As noted earlier, net position may serve over time as a useful indicator of a government's financial position. In the case of the City, assets exceeded liabilities by $806,256,000 at the close of the 2021/22, which is $30,027,000 more than the previous year. Increases were reflected in restricted and unrestricted net position for governmental activities. The largest portion of the City's Net Position ($566,261,000 or 73% for 2020/21 and $560,189,000 or 69% for 2021/22) reflects investment in capital assets (e.g., land, buildings; machinery, and equipment), net of related debt. The City uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. City of La Quinta Net Position Governmental Activities 2021 2022 As Restated 0/02021 Change Business -Type Activities 2022 As Restated 0/02021 Change Total by Fiscal Year 2022 As Restated 0/0 Change Current and other assets $ 245,702,054 $ 281,978,427 15% $ 1,000,641 $ 1,432,615 430/0 $ 246,702,695 $ 283,411,042 15% Capital assets 523,734,411 517,859,684 -1% 42,717,914 43,057,599 1% 566,452,325 560,917,283 -1% Total Assets 769,436,465 799,838,111 40/0 43,718,555 44,490,214 2 / 813,155,020 844,328,325 40/0 Deferred outflows of resources 4,373,009 6,456,532 48 % - - 0% 4,373,009 6,456,532 48010 0% Current liabilities 22,278,089 25,399,471 140/0 631,891 961,618 52% 22,909,980 26,361,089 15% Non -current liabilities 16,203,540 8,838,729 -450/0 - - 0 / 16,203,540 8,838,729 -45 % Total Liabilities 38,481,629 34,238,200 -11 % 631,891 961,618 52 / 39,113,520 35,199,818 -10 Deferred inflows of resources 2,185,278 9,328,726 3270/0 - - 0 % 2,185,278 9,328,726 327% Net Position: Net investment in capital assets 523,543,336 517,697,036 -10/0 42,717,914 42,491,762 -1% 566,261,250 560,188,798 -10/0 Restricted 46,711,801 54,412,358 160/0 - - 0% 46,711,801 54,412,358 160/0 Unrestricted 162,887,430 190,618,323 170/0 368,750 1,036,834 1810/0 163,256,180 191,655,157 17% Total Net Position $ 733,142,567 $ 762,727,717 40/0 $ 43,086,664 $ 43,528,596 1% $ 776,229,231 $ 806,256,313 40/0 An additional portion of the City's net position ($54,412,000 or 7% in 2022 and $46,712,000 or 6% in 2021) represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net position $191,655,000 (24%) may be used to meet the government's ongoing obligations to citizens and creditors. At the end of 2021/22, the City had positive balances in all three categories of net position for the governmental and business -type activities. 11 298 Governmental Activities Governmental activities net position increased by $29,585,000 accounting for a positive 4% percent change in the net position from the previous year. Key elements of these changes are as follows: City of La Quinta Changes in Net Position Governmental Activities 2021 2022 Change As Restated Business -Type Activities Z 2022 Change As Restated Total 2021 As Restated by Fiscal Year 2022 Change PROGRAM REVENUES: Charges for Services $ 4,705,011 $ 6,883,385 $ 2,178,374 $ 3,509,096 $ 4,679,163 $ 1,170,067 $ 8,214,107 $ 11,562,548 $ 3,348,441 Operating Grants and Contributions 4,413,523 5,786,773 1,373,250 - - - 4,413,523 5,786,773 1,373,250 Capital Grants and Contributions 15,770,048 11,952,031 (3,818,017) - - - 15,770,048 11,952,031 (3,818,017) GENERAL REVENUES & TRANSFERS - Property Taxes 16,893,629 17,823,858 930,229 - - - 16,893,629 17,823,858 930,229 Other Taxes 39,178,741 50,610,128 11,431,387 - - - 39,178,741 50,610,128 11,431,387 Investment Income 1,427,664 219,164 (1,208,500) 13,081 4,329 (8,752) 1,440,745 223,493 (1,217,252) Net Decrease in Fair Value of Investments - (5,727,183) (5,727,183) - (45,279) (45,279) - (5,772,462) (5,772,462) Motor Vehicle In Lieu 4,376,455 4,663,327 286,872 - - - 4,376,455 4,663,327 286,872 Miscellaneous 5,797,947 943,160 (4,854,787) - - - 5,797,947 943,160 (4,854,787) TOTAL REVENUES 92,563,018 93,154,643 591,625 3,522,177 4,638,213 1,116,036 96,085,195 97,792,856 1,707,661 EXPENSES: General Government 8,106,209 9,733,224 1,627,015 - - - 8,106,209 9,733,224 1,627,015 Public Safety 24,429,310 25,741,782 1,312,472 - - - 24,429,310 25,741,782 1,312,472 Planning & Development 6,508,522 4,716,745 (1,791,777) - - - 6,508,522 4,716,745 (1,791,777) Community Services 6,958,234 8,439,863 1,481,629 - - - 6,958,234 8,439,863 1,481,629 Public Works 11,438,197 14,985,480 3,547,283 - - - 11,438,197 14,985,480 3,547,283 Interest on Long -Term Debt 42,081 11,914 (30,167) - - - 42,081 11,914 (30,167) Golf Course - - - 4,169,286 4,746,281 576,995 4,169,286 4,746,281 576,995 TOTAL EXPENSES 57,482,553 63,629,008 6,146,455 4,169,286 4,746,281 576,995 61,651,839 68,375,289 6,723,450 Excess or Deficiency before Transfers & Extraordinary Items 35,080,465 29,525,635 (5,554,830) (647,109) (108,068) 539,041 34,433,356 29,417,567 (5,015,789) TRANSFERS & EXTRAORDINARY ITEMS: Extraordinary Gain on Dissolution of RDA Transfers 739,933 (875,000) 609,515 (550,000) (130,418) 325,000 - 875,000 - 550,000 - (325,000) 739,933 - 609,515 - (130,418) Increase in Net Position 34,945,398 29,585,150 (5,360,248) 227,891 441,932 214,041 35,173,289 30,027,082 (5,146,207) Net Position - Beginning 698,197,169 733,142,567 34,945,398 42,858,773 43,086,664 227,891 741,055,942 776,229,231 35,173,289 NET POSITION - ENDING $ 733,142,567 $ 762,727,717 $ 29,585,150 $ 43,086,664 $ 43,528,596 $ 441,932 $ 776,229,231 $ 806,256,313 $ 30,027,082 Governmental revenues overall increased by $592,000 with the largest increase of $11,431,000 being other taxes (the majority of this increase includes transient occupancy taxes and sales tax combined) followed by an increase of $2,178,000 in charges for services attributed to increased building activity, and $1,373,000 in operating grants and contributions These increases were offset by decreases totaling $5,727,000, $4,855,000 and $3,818,000 for fair value of investments, miscellaneous revenues and capital grants and contributions, respectively. Expenses for Governmental Activities increased by $6,146,000 (an 11% increase when compared to 2020/21). The $3,547,000 increase in Public Works reflects multiple projects previously delayed, now in the construction phase during 2021/22. A decreases in Planning & Development $1,792,000 was the result of reduced programs such as the Small Business relief programs offered during the pandemic. As noted earlier Governmental Activities include 31 individual governmental funds and include capital asset activity allocated on a percentage basis by department. Additional information on capital asset activity distribution can be found on Note 4. • The General Fund contributed $550,000 to the business -type activities of the golf course. Funds were utilized to support operations per the adjusted budget. 12 299 Business -Type Activities This was the seventeenth full year of operations for the SilverRock Golf Resort since the golf course opened in 2005. Charges for services primarily consisted of green fees which totaled $4,679,000, $1,170,000 higher than the previous year, with golf course expenses of $4,746,000, which were $577,000 or approximately 14% more than the previous year. In 2021/22, the General Fund transferred $550,000 to the SilverRock Golf Fund to support operations. After this transfer, the net position increased by $442,000. FINANCIAL ANALYSIS OF THE GOVERNMENT'S FUNDS As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. Governmental Funds The focus of the City's governmental funds is to provide information on near -term inflows, outflows, and balances. Such information is useful in assessing the City's financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. As of the end of 2021/22, the City's governmental funds reported combined ending fund balances as follows: City of La Quinta Governmental Fund Balances Category General Fund Percent All Other Funds Percent Total Funds Percent Nonspendable $ 27,365,989 16% $ 96,590 0.189% $ 27,462,579 13% Restricted 10,137,888 6% 54,412,358 106% 64,550,246 30% Committed 37,209,100 22% - 0% 37,209,100 17% Assigned 57,300,711 35% - 0% 57,300,711 26% Unassigned 33,893,325 20% (3,293,897) -6% 30,599,428 14% TOTAL $ 165,907,013 100% $ 51,215,051 100% $ 217,122,064 100% Governmental fund balances ended the year totaling $217,122,000, an increase of $31,275,000 in comparison with the prior years' ending balance of $185,847,000. These collective fund balances include the General Fund, Housing Authority, Financing Authority, Capital Improvement Fund, and various Special Revenue funds. 13 300 Nonspendable Nonspendable fund balance totaled $27,463,000 or 13%; this represents amounts that are not available to pay for operating expenditures because they are in the form of land and receivables. Restricted Restricted fund balance totaled $64,550,000 or 30%; these amounts represent funds with external limitations on spending. Significant restrictions include: Section 115 trust of $10,138,000 restricted for pension liabilities; Library and Museum totaling $9,972,000 which represents property tax increment money that can only be used for library and museum services; Measure A funding of $4,740,000 which can only be used for transportation; Transportation capital project fund of $4,503,000 in developer fees that are restricted for the acquisition, construction and improvement of the City's infrastructure; and Economic Development funding of $3,157,000 that can only be used for future economic development in the City. Committed $37,210,000 (17%) are committed fund balances which are the result of self-imposed limitations established by the City Council. The City adopted a Reserve Policy in May 2018 which established General Fund committed reserve categories including: Natural Disaster Reserve, Economic Disaster Reserve, Cash Flow Reserve, and Capital Replacement Reserve. Assigned Assigned funds are constrained by the City's intent to use them for specific purposes and represent a total of $57,301,000 (26%) of the total fund balance. $30,762,000 represents funds for approved multi -year capital projects that were not spent by the end of the year, therefore they are carried overs until the projects are completed. Available Measure G sales tax revenue ended the year at $15,355,000 and $11,184,000 represents funds held in trust with the County of Riverside for fire services. Unassigned The remaining fund balance or $30,599,000 represents unassigned fund balances or the residual net resources after taking into consideration the other classifications. The Capital Improvement Fund accounted for $990,000 of the negative $3,294,000 balance of all other funds. The remaining negative balance was largely attributed to the Library Development Impact Fee Fund. This amount represents an advance due to the Redevelopment (RDA) Successor Agency and is included in the Successor Agency of the former RDA as a receivable. 14 301 General Fund The General Fund is the City's chief operating fund. At the end of 2021/22, the unassigned fund balance was $33,893,000 while total fund balance was $165,907,000. The General Fund balance increased by $23,590,000 in 2021/22. Key factors were: • A year -over -year decrease of $2,134,000 in non -spendable is attributed the 2021/22 Redevelopment Agency loan repayment of $2,643,000 offset by interest earnings of $488,000 resulted in a net decrease of $2,155,000 in Due from Other Governments. The outstanding loan balance of $27,394,000 is recognized as 80% in the General Fund and 20% in the Housing Authority Fund. • Restricted reserves are limited to funds held in a Section 115 Pension Trust set aside to fund the City's pension obligations. The trust was initially established in 2018/19 with $6,540,000 and in 2019/20 an additional $3,460,000 was deposited. Due to ongoing economic volatility, investment losses caused the trust to decrease by $1,244,000. • Committed reserves decreased by $1,000 due to operational carryovers. All reserve categories are fully funded to current target levels and will be reevaluated during the City's Reserve Policy update. • An increase of $17,317,000 in assigned reserves was due to multi- year Capital Projects ($17,331,000) and Measure G sales tax reserve ($226,000) combined with a decrease in the fire services trust ($240,000). Assigned to public safety represents property tax accumulated and held in trust by the County of Riverside for fire protection, disaster preparedness and response, fire prevention, rescue, hazardous materials mitigation, technical rescue response, medical emergency services, and public service assistance (the County and City negotiated an agreement wherein the County fire service property tax revenue generated in the two former City redevelopment project areas is pledged to the City to fund the aforementioned services). This portion of assigned fund balance as of June 30, 2022 is $11,184,000. • Actual expenses were $37,651,000 lower than the final budget of which $31,971,000 was carried over into 2022/23 for continuing appropriations related to operations ($1,209,000) and Capital Improvement Projects (CIP) ($30,762,000). Funds not being carried over are recognized as Unassigned Reserve Fund Balance in the General Fund. CIP revenue commitments are reflected in assigned reserves and operational carryovers are noted in committed reserves. 15 302 Housing Authority Fund The Housing Authority Fund is used to account for the activities of the Housing Authority; the Housing Authority invests in programs and projects that preserve and increase the supply of affordable housing in the City. The fund balance increased by $209,000 to end the year at $24,016,000. Capital Improvement Fund The Capital Improvement Fund is primarily used to record the expenditures for capital projects. The fund had forty-two (42) active Capital Improvement Projects budgeted during 2021/22. The five most active projects were: • SilverRock Infrastructure Improvements ($2,078,000) • La Quinta X Park ($1,573,000) • SilverRock Event Site ($438,000) • Monroe Street Pavement Rehabilitation ($430,000) • Fire Station No. 70 Revitalization ($363,000) These projects, along with others, leveraged State or Federal grant funds or were significantly supported with Measure G sales tax revenues. PROPRIETARY FUNDS The City of La Quinta's proprietary funds provide the same type of information found in the government -wide financial statements, but in more detail. The financial activities of the City enterprise fund are addressed in the discussion of the City's business -type activities. In addition, the City has four (4) internal service funds to accumulate resources for equipment and vehicle replacement, information technology, insurance, and park equipment and facility replacement. GENERAL FUND BUDGETARY HIGHLIGHTS Most General Fund revenues experienced positive variances when compared to the final budget. Revenue appropriations and transfers in increased by $13,574,000 between the original ($58,804,000) and final amended budget ($72,378,000). The category representing the largest variances is taxes which represents 80% of all General Fund revenues. Actuals for taxes includes the three largest funding sources for the City - sales taxes $28,205,000, transient occupancy taxes (TOT) $17,056,000, and property taxes $9,675,000. Combined, these top three revenues account for $54,936,000 or 87% of all taxes, resulting in a $11,308,000 increase from the prior fiscal year primarily in sales taxes and TOT. 16 303 The Extraordinary Item includes $488,000 to record the annual former Redevelopment Agency loan repayment interest earned in 2021/22. The loan repayments are structured to pay all principal first, then interest. Each year the City records the payment received and interest earned in accordance with the State Department of Finance approved loan repayment schedule. Loan repayments are not budgeted; these funds are recognized in unassigned reserves and reduce non -spendable reserves each year. Furthermore, 80% of the extraordinary gain is recognized in the General Fund and 20% in the Housing Authority Fund. Expenditure appropriations and transfers out increased by $33,778,000 between the original ($55,163,000) and final amended budget ($88,941,000) which included the following significant changes: • $13,069,000 in operational and capital improvement project carryover appropriations from prior fiscal years to 2021/22 as approved by City Council. • $14,936,000 from a combination of Measure G reserves and unassigned fund balance to provide advanced construction funding for the Dune Palms Road Bridge project, additional information can be found in the Other Information section. • $2,000,000 from unassigned fund balance to make an additional discretionary payment to pay down the City's outstanding pension obligations. CAPITAL ASSET AND DEBT ADMINISTRATION Capital Assets The City's capital assets for its governmental and business -type activities as of June 30, 2022, were $560,917,000 (net of accumulated depreciation). This includes land, right of way, buildings and improvements, machinery and equipment, streets and bridges, construction in progress, and the right to use leased assets. Capital assets decreased by $5,866,000 in 2021/22 primarily due to a decrease in construction in progress. 17 304 The following chart lists the asset categories for governmental and business -like activities net of depreciation: City of La Quinta Capital Assets (net of depreciation) Description Governmental Activities 2021 As Restated 2022 Business -Type Activities 2021 As Restated 2022 Total By Fiscal Year 2021 As Restated 2022 Land $ 66,901,495 $ 67,346,020 $ 39,712,955 $ 39,712,955 $ 106,614,450 $ 107,058,975 Buildings & Improvements 34,773,097 36,203,626 2,913,188 2,698,640 37,686,285 38,902,266 Equipment & Furniture 1,448,577 1,227,810 91,771 82,227 1,540,348 1,310,037 Vehicles 402,589 917,322 - - 402,589 917,322 Software - - - - - - Infrastructure 381,409,739 394,887,936 - - 381,409,739 394,887,936 Right to use Leased Assets 295,941 157,485 644,349 563,778 940,290 721,263 Construction in Progress 38,189,785 17,119,485 - - 38,189,785 17,119,485 TOTAL $ 523,421,223 $ 517,859,684 $ 43,362,263 $ 43,057,599 $ 566,783,486 $ 560,917,283 Major capital asset events under Governmental Activities included the following: • Recording infrastructure improvements, street improvements, street right of way, street sidewalks and curbs and gutters, traffic signals, street medians, and construction in progress. Business -Type Activities The Golf Course capital asset balance at June 30, 2022, was $43,058,000, net of accumulated depreciation. The balance decrease of $305,000 reflects accumulated depreciation expensed in 2021/22. Additional information on the City of La Quinta's capital assets can be found in Note 4 to the financial statements. Long -Term Debt At the end of 2021/22, the City governmental activities had total outstanding debt of $8,838,000 which is $6,951,058 less than the previous year. Of the total amount, $163,000 represents leases and $962,000 in employee compensated absences. The decrease of $6,811,000 in the Net Pension Liability is described in Note 9 and the obligation is not reduced by the Pension Trust balance of $10,138,000 until funds are remitted to CaIPERS. 18 305 City of La Quinta Outstanding Debt Governmental Activities Debt Type: 2021 As Restated 2022 Leases $ 295,942 $ 162,648 Financed Purchases 41,225 22,079 Compensated Absences 950,309 962,229 Net Pension Liability 14,502,311 7,691,773 TOTAL $ 15,789,787 $ 8,838,729 Additional information on long-term debt can be found in Note 5 of the financial statements. REQUEST FOR INFORMATION This financial report is designed to provide a general overview of the City's finances. Questions concerning this information or requests for additional information should be addressed to the City of La Quinta, Claudia Martinez, Finance Director/City Treasurer, 78-495 Calle Tampico, La Quinta, California, 92253, by telephone at 760-777-7055, or by email at finance@laquintaca.gov. 19 306 This Page Left Intentionally Blank 307 City of La Quinta, California Statement of Net Position June 30, 2022 Primary Government Governmental Business -Type Activities Activities Total Assets Cash and investments $ 197,971,033 $ 1,109,952 $ 199,080,985 Restricted cash and investments 10,137,888 - 10,137,888 Receivables: Accounts 2,135,731 - 2,135,731 Taxes 7,129,620 - 7,129,620 Notes and loans 22,685,029 - 22,685,029 Accrued interest 5,159,170 344 5,159,514 Leases 1,523,705 - 1,523,705 Prepaid costs 373,102 - 373,102 Deposits 47,964 250,000 297,964 Due from other governments 29,274,122 - 29,274,122 Inventories 72,319 72,319 Land held for resale 5,403,652 - 5,403,652 Net OPEB asset 137,411 - 137,411 Capital assets not being depreciated 370,322,858 39,712,955 410,035,813 Capital assets, net of depreciation 147,379,341 2,780,866 150,160,207 Right to use leased assets, net of accumulated amortization 157,485 563,778 721,263 Total assets 799,838,111 Deferred Outflows of Resources Deferred amounts related to OPEB Deferred amounts related to pensions Total deferred outflows of resources 44,490,214 844,328,325 249,972 - 249,972 6,206,560 - 6,206,560 6,456,532 - 6,456,532 Liabilities Accounts payable 10,125,153 359,509 10,484,662 Accrued liabilities 479,196 - 479,196 Unearned revenue 6,404,720 - 6,404,720 Deposits payable 7,098,603 35,500 7,134,103 Accrued interest 170 772 942 Due to other governments 1,291,629 - 1,291,629 Noncurrent liabilities: Due within one year 399,435 250,317 649,752 Due in more than one year 8,439,294 315,520 8,754,814 Total liabilities 34,238,200 961,618 35,199,818 See Notes to Financial Statements 21 308 City of La Quinta, California Statement of Net Position June 30, 2022 Primary Government Governmental Business -Type Activities Activities Total Deferred Inflows of Resources Deferred amounts related to OPEB $ 219,265 $ - $ 219,265 Deferred amounts related to pensions 7,627,291 - 7,627,291 Deferred amounts related to leases 1,482,170 - 1,482,170 Total deferred inflows of resources 9,328,726 - 9,328,726 Net Position Net investment in capital assets 517,697,036 42,491,762 560,188,798 Restricted for: Planning and development projects 25,118,552 - 25,118,552 Public safety 1,073,419 - 1,073,419 Public works 7,353,021 - 7,353,021 Capital projects 6,897,057 - 6,897,057 Community services 13,970,309 - 13,970,309 Unrestricted 190,618,323 1,036,834 191,655,157 Total net position $ 762,727,717 $ 43,528,596 $ 806,256,313 See Notes to Financial Statements 22 309 City of La Quinta, California Statement of Activities Year Ended June 30, 2022 Program Revenues Operating Capital Charges for Contributions Contributions Functions/Programs Expenses Services and Grants and Grants Primary Government General government $ 9,733,224 $ 1,402,810 $ 89,491 $ 1,530 Public safety 25,741,782 648,914 28,809 167,303 Planning and development 4,716,745 1,315,760 220,366 5,224,241 Community services 8,439,863 137,769 4,420,805 - Public works 14,985,480 3,378,132 1,027,302 6,558,957 Interest on long-term debt 11,914 - - Total governmental activities Business -Type Activities Golf Course 63,629,008 6,883,385 4,746,281 4,679,163 5,786,773 11,952,031 Total primary government $ 68,375,289 $ 11,562,548 $ 5,786,773 $ 11,952,031 General Revenues Taxes Property taxes, levied for general purpose Transient occupancy taxes Sales taxes Franchise taxes Business licenses taxes Other taxes Motor vehicle in lieu - unrestricted Investment income Net decrease in fair value of investments Other Extraordinary item Transfers Total General Revenues, Extraordinary Items and Transfers Change in Net Position Net Position at Beginning of Year, as restated Net Position at End of Year See Notes to Financial Statements 23 310 City of La Quinta, California Statement of Activities Year Ended June 30, 2022 Net (Expense) Revenue and Changes in Net Position Total Primary Government Program Governmental Business -Type Revenues Activities Activities Total $ 1,493,831 $ (8,239,393) $ - $ (8,239,393) 845,026 (24,896,756) - (24,896,756) 6,760,367 2,043,622 - 2,043,622 4,558,574 (3,881,289) - (3,881,289) 10,964,391 (4,021,089) - (4,021,089) - (11,914) - (11,914) 24,622,189 4,679,163 (39,006,819) - (39,006,819) $ 29,301,352 (39,006,819) (67,118) (67,118) (67,118) (39,073,937) 17,823,858 - 17,823,858 18,365,424 - 18,365,424 28,204,906 - 28,204,906 2,240,468 - 2,240,468 446,745 - 446,745 1,352,585 - 1,352,585 4,663,327 - 4,663,327 219,164 4,329 223,493 (5,727,183) (45,279) (5,772,462) 943,160 - 943,160 609,515 - 609,515 (550,000) 550,000 - 68,591,969 29, 585,150 733,142,567 509,050 69,101,019 441,932 30,027,082 43,086,664 776,229,231 $ 762,727,717 $ 43,528,596 $ 806,256,313 See Notes to Financial Statements 24 311 City of La Quinta, California Balance Sheet - Governmental Funds June 30, 2022 Assets Pooled cash and investments Restricted cash and investments Receivables Accounts Taxes Notes and loans Accrued interest Leases Prepaid costs Deposits Due from other governments Due from other funds Land held for resale Total assets Liabilities, Deferred Inflows of Resources and Fund Balances Liabilities Accounts payable Accrued liabilities Unearned revenues Deposits payable Due to other governments Due to other funds Total liabilities Deferred Inflows of Resources Unavailable revenue Leases Total Deferred Inflows of Resources General Special Revenue Fund Housing Authority Capital Projects Fund Capital Improvement Other Governmental Funds Total Governmental Funds $ 135,854,470 $ 16,522,629 $ 1,222,437 $ 34,238,364 $ 187,837,900 10,137,888 10,137, 888 924,921 6,452,356 89,853 1,523,705 46,990 22,235,983 943,965 5,403,652 15,754 22,685,029 5,041,561 47,964 5,478,837 899,368 147,640 295,688 677,264 21,416 96,590 1,411,662 2,135,731 7,129, 620 22,685,029 5,152,830 1,523,705 143,580 47,964 29,274,122 943,965 5,403,652 $ 183,613,783 $ 49,791,774 $ 2,269,445 $ 36,740,984 $ 272,415,986 $ 8,095,423 $ 427,678 7,072,753 18,353 15,614,207 610,393 1,482,170 2,092,563 71,995 $ 905,534 18,011 25,850 115,856 25,660,061 25,660,061 1,411,216 2,316,750 943,167 943,167 $ 887,046 $ 32,091 4,993,504 1,273,276 943,965 8,129,882 421,436 421,436 9,959,998 477,780 6,404,720 7,098,603 1,291,629 943,965 26,176, 695 27,635,057 1,482,170 29,117,227 See Notes to Financial Statements 25 312 City of La Quinta, California Balance Sheet — Governmental Funds June 30, 2022 General Special Capital Projects Revenue Fund Fund Other Total Housing Capital Governmental Governmental Authority Improvement Funds Funds Fund Balances Nonspendable Prepaid costs $ 46,990 $ Land held for resale 5,403,652 Due from successor agency 21,915,347 Restricted for Planning and development projects - Public safety - Community services Public works Capital projects Section 115 trust 10,137,888 Committed to Natural Disaster Reserve 10,000,000 Economic Downturn Reserve 11,000,000 Cash Flow Reserve 5,000,000 Capital Replacement Reserve 10,000,000 Carryovers 1,209,100 Assigned for Public safety 11,183,821 Sales Tax Reserve 15,355,043 Capital projects 30,761,847 Unassigned 33,893,325 24,015,857 $ - $ 96,590 $ 143,580 - - 5,403,652 - - 21,915,347 1,102,695 25,118,552 1,073,419 1,073,419 13, 970, 309 13,970,309 7,353,021 7,353,021 6,897,057 6,897,057 10,137, 888 10,000,000 11,000,000 5,000,000 10,000,000 1,209,100 11,183,821 15,355,043 30,761,847 (990,472) (2,303,425) 30,599,428 Total fund balance 165,907,013 24,015,857 (990,472) 28,189,666 217,122,064 Total liabilities, deferred inflows of resources and fund balances $ 183,613,783 $ 49,791,774 $ 2,269,445 $ 36,740,984 $ 272,415,986 See Notes to Financial Statements 26 313 City of La Quinta, California Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Position June 30, 2022 Amounts reported for governmental activities in the statement of net position are different because: Fund balances of governmental funds $ 217,122,064 Capital assets net of accumulated depreciation/amortization are not financial resources, and therefore have not been included as current financial resources in governmental fund activity 504,365,670 Net OPEB asset is not considered a current financial resource 137,411 Long-term liabilities, including leases, financed purchases, compensated absences and pension liabilities are not due and payable in the current period and therefore are not reported in the governmental funds: Leases $ (27,414) Financed purchases (22,079) Compensated absences (962,229) Net pension liability (7,691,773) (8,703,495) Deferred outflows related to pensions 6,206,560 Deferred outflows related to OPEB 249,972 Deferred inflows related to pensions (7,627,291) Deferred inflows related to OPEB (219,265) Revenues reported as unavailable revenue in the governmental funds are recognized in the statement of activities 27,635,057 Internal service funds are used by management to charge the costs of certain activities, such as equipment management and self-insurance, to individual funds. The assets and liabilities of the internal service funds are included in governmental activities of the statement of net position 23,561,034 Net Position of Governmental Activities $ 762,727,717 See Notes to Financial Statements 27 314 City of La Quinta, California Statement of Revenues, Expenditures, and Changes in Fund Balances — Governmental Funds Year Ended June 30, 2022 Revenues Taxes Assessments Licenses and permits Intergovernmental Charges for services Investment income (loss) Net decrease in fair value of investments Fines and forfeitures Developer participation Miscellaneous Total revenues Expenditures Current General government Public safety Planning and development Community services Public works Capital outlay Debt service Principal Interest Total expenditures Excess (Deficiency) of Revenues over (under) Expenditures Other Financing Sources (Uses) Transfers in Transfers out Total other financing sources (uses) Extraordinary Item Successor Agency loan Net Changes in Fund Balances Fund Balances, Beginning of Year As restated Fund Balances, End of Year General $ 63,010,284 4,521,449 8,636,752 1,623,951 (51,519) (3,964,822) 657,589 562,810 74,996,494 10,515,450 25,686,299 3,711,442 4,360,453 2,095,663 739,530 10,705 779 47,120,321 27,876,173 (4,773,315) (4,773,315) 487,612 23,590,470 142,316,543 Special Revenue Fund Housing Authority 1,448,361 (488,218) 365,484 1,325,627 1,187,673 50,700 1,238,373 87,254 121,903 209,157 23,806,700 $ 165,907,013 $ 24,015,857 Capital Projects Fund Capital Improvements 2,121,980 70,916 2,192,896 35,981 6,374,663 6,410,644 (4,217,748) 4,604,440 4,604,440 386,692 (1,377,164) Other Governmental Funds $ 2,096,876 969,257 5,230,403 469,293 (958,287) 5,513,230 42,105 13,362,877 Total Governmental Funds $ 65,107,160 969,257 4,521,449 15, 989,135 1,623,951 1,866,135 (5,411,327) 657,589 5,584,146 970,399 91,877,894 1,100 10, 516, 550 55,483 25,741,782 298,969 5,234,065 1,914,751 6,325,904 3,558,417 5,654,080 53,253 7,167,446 10,705 11,135 11,914 5,893,108 60,662,446 7,469,769 1,527,000 (1,908,125) (381,125) 7,088,644 21,101,022 31,215,448 6,131,440 (6,681,440) (550,000) 609,515 31,274,963 185, 847,101 $ (990,472) $ 28,189,666 $ 217,122,064 See Notes to Financial Statements 28 315 City of La Quinta, California Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities Year Ended June 30, 2022 Amounts reported for governmental activities in the statement of activities are different because: Net changes in fund balances - total governmental funds $ 31,274,963 Governmental funds report capital projects (outlays) as expenditures. However, in the statement of activities, the costs of those assets are allocated over their estimated useful lives as depreciation and amortization expense. This is the amount by which capital outlays exceeded depreciation in the current period. Purchase of capital assets recorded in governmental funds $ 7,167,447 Expenditures classified in various functions are reclassified as capital additions (5,074,036) Depreciation and Amortization Expense, net of adjustments for deletions (7,613,813) (5,520,402) Debt service payments for principal payments are reported as expenditures in the governmental funds, but are not reported as expenses in the statement of activities Lease principal payments Financed purchases payments Compensated absences expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. Governmental funds report OPEB contributions as expenditures. However, in the Statement of Activities, OPEB expense is measured as the change in OPEB liability and the amortization of deferred outflows and inflows of resources related to OPEB. This amount represents the net change in OPEB related amounts. Governmental funds report pension contributions as expenditures. However, in the Statement of Activities, pension expense is measured as the change in pension liability and the amortization of deferred outflows and inflows of resources related to pension. This amount represents the net change in pension related amounts. Revenues reported as unavailable revenue in the governmental funds are recognized as operating contributions and grants in the statement of activities. Internal service funds are used by management to charge the costs of certain activities, such as equipment management and self-insurance, to individual funds. The net revenues (expenses) of the internal service funds is reported with governmental activities. 10,705 19,146 (11,920) 16,917 1,841,126 1,324,426 630,189 Change in net position of governmental activities $ 29,585,150 See Notes to Financial Statements 29 316 City of La Quinta, California Statement of Net Position — Proprietary Funds June 30, 2022 Assets Current Pooled cash and investments Receivables Accrued interest Prepaid costs Deposits Inventories Total current assets Noncurrent Capital assets not being depreciated Capital assets, net of depreciation Right to use leased assets, net of accumulated amortization Total noncurrent assets Total assets Liabilities Current Accounts payable Accrued liabilities Deposits payable Accrued interest Current portion of capital leases Total current liabilities Noncurrent Liabilities Long-term portion of capital leases Total liabilities Net Position Net investment in capital assets Unrestricted Total net position Total liabilities and net position Business -Type Activities Enterprise Funds Golf Course $ 1,109,952 344 250,000 72,319 1,432,615 39,712,955 2,780,866 563,778 43,057,599 44,490,214 359,509 35,500 772 250,317 646,098 315,520 961,618 Governmental Activities Internal Service Funds $ 10,133,133 6,340 229,522 10,368,995 5,904,645 7,459,212 130,157 13,494,014 23,863,009 165,155 1,416 170 98,772 265,513 36,462 301,975 42,491,762 13,358,780 1,036,834 10,202,254 43,528,596 23,561,034 $ 44,490,214 $ 23,863,009 See Notes to Financial Statements 30 317 City of La Quinta, California Statement of Revenues, Expenses, and Changes in Fund Net Position — Proprietary Funds Year Ended June 30, 2022 Operating Revenues Sales and service charges Insurance recoveries Total operating revenues Operating Expenses Administration and general Fuel and oil Maintenance and parts Contract services Software and supplies Depreciation and amortization expense Other Total operating expenses Operating Loss Nonoperating Revenues (Expenses) Investment income Net decrease in fair value of investments Miscellaneous revenues Gain on disposal of capital assets Interest expense Total nonoperating revenues (expenses) Income (Loss) Before Transfers Transfers in Changes in Net Position Net Position, Beginning of the Year, as restated Net Position at End of Year Business -Type Activities Enterprise Funds Golf Course $ 4,679,163 4,679,163 39,934 4,005,260 505,505 183,160 4,733,859 (54,696) 4,329 (45,279) (12,422) (53,372) (108,068) 550,000 441,932 43,086,664 $ 43,528,596 Governmental Activities - Internal Service Funds $ 4,333,901 82,637 4,416,538 296,351 122,100 123,855 675,979 1,530,336 990,046 3,738,667 677,871 79,631 (315,854) 187,320 4,203 (2,982) (47,682) 630,189 630,189 22,930,845 $ 23,561,034 See Notes to Financial Statements 31 318 City of La Quinta, California Statement of Cash Flows — Proprietary Funds Year Ended June 30, 2022 Operating Activities Cash received from customers and users Cash received from interfund services provided Cash received from insurance recoveries Cash payments to suppliers for goods and services Cash payments to employees for services Net Cash from Operating Activities Non -Capital Financing Activities Cash transfers in Capital and Financing Activities Cash paid for lease liability- principal portion Cash paid for lease liability- interest portion Capital contributions Acquisition and construction of capital assets Proceeds from sales of capital assets Net Cash used for Capital and Related Financing Activities Investing activities Investment loss Net Increase (Decrease) in Cash and Cash Equivalents Cash and Cash Equivalents at Beginning of Year Cash and Cash Equivalents at End of Year Business -Type Activities - Enterprise Funds Golf Course $ 4,699,093 (4,425,303) (39,934) 233,856 550,000 (230,784) (11,650) (48,570) (291,004) (41,082) 451,770 658,182 $ 1,109,952 Governmental Activities - Internal Service Funds $ 4,339,997 82,637 (2,685,423) 1,737,211 (122,589) (2,812) 187,320 (948,910) 4,203 (882,788) (238,752) 615,671 9,517,462 $ 10,133,133 See Notes to Financial Statements 32 319 City of La Quinta, California Statement of Cash Flows — Proprietary Funds Year Ended June 30, 2022 Reconciliation of Operating (Loss) to Net Cash used for Operating Activities Operating (loss) Adjustments to reconcile operating income (loss) to net cash from (used for) operating activities: Depreciation and amortization Changes in Accounts receivable Inventories Prepaid costs Accounts payable Accrued liabilities Net Cash from (used for) Operating Activities Non Cash Capital and Related Financing Activities Lease liability for the acquisition of a right to use leased asset Business -Type Activities - Enterprise Funds Golf Course $ (54,696) 505,505 19,929 (236,882) $ 233,856 Governmental Activities - Internal Service Funds $ 677,871 990,046 6,096 (7,599) 70,613 184 $ 1,737,211 $ (152,272) $ - See Notes to Financial Statements 33 320 City of La Quinta, California Statement of Fiduciary Net Position June 30, 2022 Pension Trust Private -Purpose Fund Trust Fund Successor Supplemental Agency of the Pension Plan former RDA Assets Pooled cash and investments $ 84,782 $ 18,190,868 Receivables Notes and loans - 987,464 Accrued interest 54 9,203 Prepaid asset 304,775 Due from other governments 1,273,276 Restricted assets Cash and investments with fiscal agent - 26 Capital assets- land - 8,631,040 Total assets 84,836 29,396,652 Deferred Outflows of Resources Deferred charge on refunding - 15,766,509 Total deferred outflows of resources - 15,766,509 Liabilities Accounts payable - 25,036 Accrued interest - 1,078,810 Long-term liabilities Due in one year - 16,559,682 Due in more than one year - 183,741,791 Total liabilities 201,405,319 Net Position (Deficit) Restricted for pensions $ 84,836 Held in trust $ (156,242,158) See Notes to Financial Statements 34 321 City of La Quinta, California Statement of Changes in Fiduciary Net Position Year Ended June 30, 2022 Additions Taxes Investment income Net decrease in fair value of investments Other revenues Total additions Deductions Administrative expenses Contractual services Interest and fiscal charges Total deductions Extraordinary Item Successor Agency loan principal Changes in Net Position Net Position/(Deficit) - Beginning of the Year, as restated Net Position/(Deficit) - End of the Year Pension Trust Fund Supplemental Pension Plan $ 671 (2,789) 5,000 2,882 12,833 12,833 (9,951) 94,787 $ 84,836 Private -Purpose Trust Fund Successor Agency of the Former RDA $ 20,065,372 50,111 (73,710) 59,282 20,101,055 54,421 1,139,256 1,912,072 3,105, 749 (609,515) 16,385,791 (172,627,949) $ (156,242,158) See Notes to Financial Statements 35 322 City of La Quinta, California Notes to Financial Statements June 30, 2022 Note 1- Summary of Significant Accounting Policies Reporting Entity The City of La Quinta, California (City) was incorporated May 1, 1982, under the general laws of the State of California. In November 1996, the City became a charter City. The City operates under the Council — Manager form of government. The City provides many community services including public safety, highway and street maintenance, health and social services, cultural and leisure services, public improvements, planning and zoning services, and community development services. The accounting policies of the City conform to generally accepted accounting principles as applicable to governments. As required by generally accepted accounting principles, these financial statements present the City and its component units, which are entities for which the City is considered to be financially accountable. The City is considered to be financially accountable for an organization if the City appoints a voting majority of that organization's governing body and the City is able to impose its will on that organization or there is a potential for that organization to provide specific financial benefits to or impose specific financial burdens on the City. The City is also considered to be financially accountable if an organization is fiscally dependent (i.e., it is unable to adopt its budget, levy taxes, set rates or charges, or issue bonded debt without approval from the City). In certain cases, other organizations are included as component units if the nature and significance of their relationship with the City are such that their exclusion would cause the City's financial statements to be misleading or incomplete. All of the City's component units are considered to be blended component units. Blended component units, although legally separate entities, are, in substance, part of the City's operations and so data from these units are reported with the interfund data of the primary government. The following organizations are considered to be component units of the City: City of La Quinta Public Financing Authority The La Quinta Public Financing Authority (Financing Authority) was established pursuant to a Joint Exercise of Powers Agreement dated November 19, 1991, between the City and the Former Redevelopment Agency (now Successor Agency). The purpose of the Financing Authority is to provide financing necessary for the construction of various public improvements through the issuance of debt. Although the Financing Authority is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Financing Authority and the management of the City has operational responsibility for the Financing Authority. The activities of the Financing Authority are recorded in the debt service fund. Separate financial statements of the Financing Authority are not prepared. 33 323 City of La Quinta, California Notes to Financial Statements June 30, 2022 City of La Quinta Housing Authority The La Quinta Housing Authority (Housing Authority) was established pursuant to California Housing Authorities Law (Health and Safety Code Sections 34200 et seq.) on September 15, 2009. The purpose of the Housing Authority is to provide safe and sanitary housing opportunities for La Quinta residents. Although the Housing Authority is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Housing Authority and the management of the City has operational responsibility for the Housing Authority. The activities of the Housing Authority are recorded in the Housing Authority Special Revenue Fund. Separate financial statements of the Housing Authority are not prepared. Government -Wide and Fund Financial Statements The basic financial statements of the City are composed of the following: • Government -wide financial statements • Fund financial statements • Notes to the financial statements Government -Wide Financial Statements The government -wide financial statements (i.e., the statement of net position and the statement of activities) report information on all of the nonfiduciary activities of the primary government and its component units. All fiduciary activities are reported only in the fund financial statements. Governmental activities, which normally are supported by taxes, intergovernmental revenues, and other nonexchange transactions, are reported separately from business -type activities, which rely to a significant extent on fees and charges to external customers for support. Likewise, the primary government is reported separately from certain legally separate component units for which the primary government is financially accountable. The statement of activities demonstrates the degree to which the direct expenses of a given function or segments are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include charges for services, special assessments, and payments made by parties outside of the reporting City's citizenry if that money is restricted to a particular program. Program revenues are netted with program expenses in the statement of activities to present the net cost of each program. Taxes and other items not properly included among program revenues are reported instead as general revenues. Amounts paid to acquire capital assets are capitalized as assets in the government -wide financial statements, rather than reported as expenditures. Proceeds of long-term debt are recorded as a liability in the government -wide financial statements, rather than as other financing sources. Amounts paid to reduce long- term indebtedness of the reporting government are reported as a reduction of the related liability, rather than as expenditures. 34 324 City of La Quinta, California Notes to Financial Statements June 30, 2022 Fund Financial Statements The underlying accounting system of the City is organized and operated on the basis of separate funds, each of which is considered to be a separate accounting entity. The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, deferred outflows of resources, liabilities, deferred inflows of resources, fund equity, revenues and expenditures or expenses, as appropriate. Governmental resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. Fund financial statements for the governmental, proprietary, and fiduciary funds are presented after the government -wide financial statements. These statements display information about major funds individually and nonmajor funds in the aggregate for governmental and proprietary funds. Fiduciary statements include financial information for fiduciary funds. Fiduciary funds of the city primarily represent assets held by the City in a custodial capacity for other individuals or organizations. Measurement Focus, Basis of Accounting and Financial Statement Presentation Government -Wide Financial Statements While separate government -wide and fund financial statements are presented, they are interrelated. The governmental activities column incorporates data from governmental funds and internal service funds, while business -type activities incorporate data from the government's enterprise funds. Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, even though the latter are excluded from the government -wide financial statements. The government -wide financial statements are reported using the economic resources measurement focus basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred regardless of the related cash flows. Property taxes are recognized in the year they are levied. Grants and similar items are recognized as soon as all eligibility requirements imposed by the providers are met. Governmental Funds In the fund financial statements, governmental funds are presented using the modified -accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Measurable means that the amounts can be estimated, or otherwise determined. Available means that the amounts were collected during the reporting period or soon enough thereafter to be available to finance the expenditures accrued for the reporting period. The City uses a 60-day availability period. Revenue recognition is subject to the measurable and availability criteria for the governmental funds in the fund financial statements. Exchange transactions are recognized as revenues in the period in which they are earned (i.e., the related goods or services are provided). Locally imposed delivered tax revenues are recognized as revenues in the period in which the underlying exchange transaction on which they are based takes place. Imposed nonexchange transactions are recognized as revenues in the period for which they were imposed. If the period of use is not specified, they are recognized as revenues when an enforceable legal claim to the revenues arises or when they are received, whichever occurs first. Government -mandated and voluntary non - exchange transactions are recognized as revenues when all applicable eligibility requirements have been met. 35 325 City of La Quinta, California Notes to Financial Statements June 30, 2022 Property taxes, franchise taxes, licenses and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the government. In the fund financial statements, governmental funds are presented using the current financial resources measurement focus. This means that only current assets, deferred outflows of resources, current liabilities, and deferred inflows of resources are generally included on their balance sheets. The reported fund balance is considered to be a measure of "available spendable resources". Governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses). Accordingly, they are said to present a summary of sources and uses of "available spendable resources" during a period. Noncurrent portions of long-term receivables due to governmental funds are reported on their balance sheets in spite of their spending measurement focus. Special reporting treatments are used to indicate, however, that they should not be considered "available spendable resources", since they do not represent net current assets. Recognition of governmental fund type revenues represented by noncurrent receivables are deferred until they become current receivables. Noncurrent portions of other long-term receivables are offset by fund balance reserve accounts. Because of their spending measurement focus, expenditure recognition for governmental fund types excludes amounts represented by noncurrent liabilities. Since they do not affect net current assets, such long-term amounts are not recognized as governmental fund type expenditures or fund liabilities. Amounts expended to acquire capital assets are recorded as expenditures in the year that resources were expended, rather than as fund assets. The proceeds of long-term debt are recorded as other financing sources rather than as a fund liability. Amounts paid to reduce long-term indebtedness are reported as fund expenditures. Proprietary Funds The City's enterprise and internal service funds are proprietary funds. In the fund financial statements, proprietary funds are presented using the accrual basis of accounting. Revenues are recognized when they are earned, and expenses are recognized when the related goods or services are delivered. In the fund financial statements, proprietary funds are presented using the economic resources measurement focus. This means that all assets, all deferred outflows of resources, all liabilities, and all deferred inflows of resources (whether current or noncurrent) associated with their activity are included on their balance sheets. Proprietary fund type operating statements present increases (revenues) and decreases (expenses) in total net position. Amounts paid to acquire capital assets are capitalized as assets in the proprietary fund financial statements, rather than reported as expenditures. Proceeds of long-term debt are recorded as a liability in the proprietary fund financial statements, rather than as another financing source. Amounts paid to reduce long-term indebtedness of the proprietary funds are reported as a reduction of the related liability, rather than as expenditures. 36 326 City of La Quinta, California Notes to Financial Statements June 30, 2022 Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the Enterprise Funds are charges to customers for sales and services. Operating expenses for Enterprise Funds include the cost of sales and services, administrative expenses and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. Fiduciary Funds The pension and private -purpose trust funds are reported using the economic resources measurement focus and the accrual basis of accounting. Major Funds, Internal Service Funds and Fiduciary Fund Types The City's major governmental funds are as follows: General Fund — This fund is the primary fund of the City and is used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, City Clerk, Community Development, Police Services, Public Works, and Community Services. Housing Authority — This fund accounts for the combined housing activities of the Housing Authority in Project Areas 1 and 2 which promotes and provides for quality housing. Revenues will be provided from the receipts and collections of rents, notes and loans. All monies in the Housing Authority must be used in accordance with the applicable housing -related provisions of the California Housing Authorities Law. Capital Improvement Fund — This capital projects fund is used to account for the planning, design and construction of various capital projects throughout the City. The City's major proprietary fund is as follows: Golf Course — This fund accounts for the activities of the SilverRock Golf Resort. Other fund types of the City are as follows: Special Revenue Funds — These funds account for the proceeds of specific revenue sources that are restricted or committed to expenditures for specified purposes other than debt service or capital projects. Capital Projects Funds — These funds account for financial resources that are restricted, committed, or assigned to expenditures for capital outlay. Debt Service Fund — This fund accounts for the servicing of long-term debt. 327 37 City of La Quinta, California Notes to Financial Statements June 30, 2022 Internal Service Funds Equipment Replacement Fund — This fund accounts for equipment and vehicle maintenance and replacement services provided to other departments on a cost -reimbursement basis. Information Technology Fund — This fund is used to account for the acquisition for computer equipment, maintenance, and services to support information systems within the City. Costs are reimbursed by the benefiting departments. Park Equipment and Facilities Fund — This fund is used to account for the purchase and replacement of City owned and operated park equipment and facilities. Costs are reimbursed by the benefiting departments. Insurance Fund —This fund accounts for City-wide insurances: liability, property, earthquake, workers compensation and risk management. Expenses are shared among departments on an allocation basis. Fiduciary Funds Pension Trust Fund — This fund accounts for the activities of the Supplemental Pension Savings Plan, which accumulates resources for pension benefit payments to qualified government employees. Private -Purpose Trust Fund — This fund accounts for the assets and liabilities of the Successor Agency to the Former Redevelopment Agency and its allocated revenue to pay estimated installment payments of enforceable obligations until obligations of the Former Agency are paid in full and assets have been liquidated. Assets, Deferred Outflows of Resources, Liabilities, Deferred Inflows of Resources, and Net Position or Equity Cash and Investments For financial reporting purposes, investments are adjusted to their fair value. Changes in fair value that occur during a fiscal year are recognized as investment income reported for that fiscal year. Investment income includes interest earnings, changes in fair value, and any gains or losses realized upon the liquidation or sale of investments. The City pools cash and investments of all funds, except for assets held within the Section 115 trust and amounts held by fiscal agents. Each fund's share in this pool is displayed in the accompanying financial statements as cash and investments. Investment income earned by the pooled investments is allocated to the various funds based on each fund's month end cash and investment balance. 38 328 City of La Quinta, California Notes to Financial Statements June 30, 2022 Cash and Cash Equivalents For purposes of the statement of cash flows, cash equivalents are defined as short-term, highly liquid investments that are both readily convertible to known amounts of cash or so near their maturity that they present insignificant risk of changes in value because of changes in interest rates. Cash equivalents also represent the proprietary fund's share in the City's cash and investment pool. Cash equivalents have an original maturity date of three months or less from the date of purchase. For purposes of the statement of cash flows, the entire balance of cash and investments on the combined balance sheet for the proprietary funds is considered cash and cash equivalents. Lease Receivable Lease receivable is recorded by the City as the present value of future lease payments expected to be received from the lessee during the lease term, reduced by any provision for estimated uncollectible amounts. Lease receivables are subsequently reduced over the life of the lease as cash is received in the applicable reporting period. The present value of future lease payments to be received are discounted based on the interest rate the City charges the lessee. Restricted Section 115 Trust Cash and Investments All assets in the Section 115 Trust are irrevocably dedicated to funding obligations of the City's pension beneficiaries, other post -employment beneficiaries or costs of administering the Trust. The funds are not considered plan assets of either the pension plan or OPEB plan and are therefore considered restricted assets of the City. Inventory Inventory is valued at cost using the first in/first out (FIFO) method. The City uses the consumption method of accounting for inventories. Prepaid Costs Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government -wide and fund financial statements. The City utilizes the consumption method, in which prepaid items are accounted for in the period that the benefit was received. Capital Assets Capital assets (including infrastructure) are recorded at cost where historical records are available and at an estimated historical cost where no historical records exist. Contributed capital assets are valued at their acquisition value at the date of the contribution. Generally, capital asset purchases in excess of $5,000 are capitalized if they have an expected useful life of three years or more. Capital Assets include public domain (infrastructure) consisting of certain improvements including roads, streets, sidewalks, medians, and storm drains. 39 329 City of La Quinta, California Notes to Financial Statements June 30, 2022 Capital assets used in operations are depreciated over their estimated useful lives using the straight-line method in the government -wide financial statements and in the fund financial statements of the proprietary funds. Depreciation is charged as an expense against operations and accumulated depreciation is reported on the respective balance sheet. The following schedule summarizes capital asset useful lives: Building and improvements 10-30 years Equipment and furniture 3-20 years Vehicles 5-10 years Infrastructure 10-50 years Software 5-10 years Right to use leased asset Shorter of useful life or lease term Right to use leased assets are recognized at the lease commencement date and represent City of La Quinta's right to use an underlying asset for the lease term. Right to use leased assets are measured at the initial value of the lease liability plus any payments made to the lessor before commencement of the lease term, less any lease incentives received from the lessor at or before the commencement of the lease term, plus any initial direct costs necessary to please the lease asset into service. Right to use leased assets are amortized over the shorter of the lease term or useful lives of the underlying asset using the straight-line method. The amortization period varies from 3 to 5 years. Property Taxes Under California law, property taxes are assessed and collected by the counties up to 1 percent of assessed value, plus other increases approved by the voters. The property taxes are recorded initially in a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City of La Quinta accrues only those taxes that are received from the County within sixty days after year-end. Lien date Levy date Due dates Collection dates Deferred Outflows/Inflows of Resources January 1 July 1 November 1 and February 1 December 10 and April 10 In addition to assets, the statements of net position and the governmental fund balance sheet will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents a consumption of net asset that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/expenditure) until then. Governmental activities recorded deferred outflows of resources related to pensions and other post -employment benefits. See Notes 9 and 11 for more information about deferred outflows of pensions and post -employment benefits, respectively. The Private Purpose Trust Fund- Successor Agency of the former RDA recorded deferred outflows of resources related to debt refundings. See Note 19 for more information on the deferred outflows of resources related to debt refundings. 40 330 City of La Quinta, California Notes to Financial Statements June 30, 2022 In addition to liabilities, the statements of net position and governmental fund balance sheet will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net asset that applies to a future period(s) and so will not be recognized as an inflow of resources (revenue) until that time. The City has reported two items on the governmental fund balance sheet that qualify for reporting in this category. The first is unavailable revenues that were not received within the City's availability period. These amounts are deferred and recognized as inflows of resources in the period that the amounts become available. At the government -wide statements, this item is eliminated and recognized as revenue in the period earned since "availability" of resources is not a criteria used in government -wide statements. The second item is a deferred inflow related to leases where the City is the lessor. The deferred inflows of resources related to leases is recognized on a straight line basis as an inflow of resources (revenue) over the term of the lease. Additionally, governmental activities recorded deferred inflows of resources related to pensions and OPEB. See Notes 9 and 11 for more information about deferred inflows of pensions and post -employment benefits, respectively. Compensated Absences Vacation and sick time is vested on a percentage based on number of years employed at the City. Maximum accumulation of sick and vacation is 40 and 60 days, respectively. Upon termination or retirement, permanent employees are entitled to receive compensation at their current base salary for all unused vacation leave. If an employee terminates with a minimum of two years' service, the employee is entitled to receive 25 percent of the value of his unused sick leave. The percentage increases by 25 percent for each five-year period until the employee is entitled to 100 percent of the value of their unused sick leave. This will occur upon the completion of twenty years of continuous employment. The General Fund resources are used to pay for the accumulated benefits to employees. Long -Term Obligations In the government -wide financial statements and proprietary fund financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business -type activities or proprietary fund type statement of net position. Bond premiums and discounts are deferred and amortized over the life of the bonds using the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. Lease liabilities represent the City's obligation to make lease payments arising from the lease. Lease liabilities are recognized at the lease commencement date based on the present value of future lease payments expected to be made during the lease term. The present value of lease payments is discounted based on a borrowing rate determined by the City. 41 331 City of La Quinta, California Notes to Financial Statements June 30, 2022 Fund Balance In the fund financial statements, governmental funds report the following fund balance classifications: Nonspendable includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. Restricted includes amounts that are constrained on the use of resources by either (a) external creditors, grantors, contributors, or laws of regulations of other governments or (b) by law through constitutional provisions or enabling legislation. Committed includes amounts that can only be used for specific purposes pursuant to constraints imposed by formal action of the City's highest authority, the City Council. The formal action that is required to be taken to establish, modify, or rescind a fund balance commitment is by a resolution. Assigned includes amounts that are constrained by the City's intent to be used for specific purposes but are neither restricted nor committed. City Council is authorized to assign amounts to a specific purpose. The City Council authorizes assigned amounts for specific purposes pursuant to the policy -making powers granted through a resolution. Unassigned includes the residual amounts that have not been restricted, committed, or assigned to specific purposes. The general fund is the only fund that reports a positive unassigned fund balance. Fund Balance Flow Assumptions — governmental fund financial statements Sometimes the City will fund outlays for a particular purpose from both restricted and unrestricted resources (the total of committed, assigned, and unassigned fund balance). In order to calculate the amounts to report as restricted, committed, assigned, and unassigned fund balance in the governmental fund financial statements a flow assumption must be made about the order in which the resources are considered to be applied. It is the City's policy to consider restricted fund balance to have been depleted before using any of the components of unrestricted fund balance. Further, when the components of unrestricted fund balance can be used for the same purpose, committed fund balance is depleted first, followed by assigned fund balance. Unassigned fund balance is applied last. Net Position Flow Assumption — government -wide and proprietary fund financial statements Sometimes the City will fund outlays for a particular purpose from both restricted (e.g., restricted bond or grant proceeds) and unrestricted resources. In order to calculate the amounts to report as restricted net position and unrestricted net position in the government -wide and proprietary fund financial statements, a flow assumption must be made about the order in which the resources are considered to be applied. It is the City's policy to consider restricted net position to have been depleted before unrestricted net position is applied. 42 332 City of La Quinta, California Notes to Financial Statements June 30, 2022 Use of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, and deferred outflows/inflows of resources and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenditures/expenses during the reporting period. Actual results could differ from those estimates. New Accounting Pronouncements Adopted in the Current Year GASB Statement No. 87 — In June 2017, GASB issued Statement No. 87, Leases. As of July 1, 2021, the City adopted GASB Statement No. 87, Leases. The implementation of this standard establishes a single model for lease accounting based on the foundational principle that leases are financings of the right to use an underlying asset. The standard requires recognition of certain right to use leased assets and liabilities for leases that previously were classified as operating leases and recognized as inflows of resources or outflows of resources based on the payment provisions of the contract. The standard also requires lessors to recognize a lease receivable and deferred inflow of resources. The effect of the implementation of this standard on beginning net position is disclosed in Note 18 and the additional disclosures required by this standards are included in Notes 4 and 5. Effective in Future Fiscal Years The City is currently evaluating the potential impact of the following issued, but not yet effective, accounting standards. GASB Statement No. 91— In May 2019, the GASB issued Statement No. 91, Conduit Debt Obligations. The objective of this Statement is to provide a single method of reporting conduit debt obligations by issues and eliminate diversity in practice. The Statement is effective for reporting periods beginning after December 15, 2021, or FY 2022/2023. The City has not determined the effect on the financial statements. GASB Statement No. 94 — In March 2020, the GASB issued Statement No. 94, Public -Private and Public -Public Partnerships and Availability Payment Arrangements. The objective of this Statement is to improve financial reporting by addressing issues related to public -private and public -public partnership arrangements (PPPs). The Statement is effective for reporting periods beginning after June 15, 2022, or FY 2022/2023. The City has not determined the effect on the financial statements. GASB Statement No. 96 — In May 2020, the GASB issued Statement No. 96, Subscription -based Information Technology Arrangements. The objective of this Statement is to provide guidance on the accounting and financial reporting for subscription -based information technology arrangements (SBITAs) for government end users (governments). The Statement is effective for reporting periods beginning after June 15, 2022, or FY 2022/2023. The City has not determined the effect on the financial statements. 43 333 City of La Quinta, California Notes to Financial Statements June 30, 2022 GASB Statement No. 99 — In April 2022, the GASB issued Statement No. 99, Omnibus 2022. The objectives of this Statement are to enhance comparability in accounting and reporting and to improve the consistency of authoritative literature by addressing (1) practice issues that have been identified during implementation and application of certain GASB Statements and (2) accounting and financial reporting for financial guarantees. The requirements of this Statement related to extension of the use of the London Interbank Offered Rate (LIBOR), accounting for Supplemental Nutrition Assistance Program (SNAP) distributions, disclosures of nonmonetary transactions, pledges of future revenues by pledging governments, clarification of certain provisions in Statement No. 34, as amended, and terminology updates related to Statements No. 53 and No. 63 are effective upon issuance. The requirements of this Statement related to leases, Public -Private and Public -Public Partnerships (PPPs), and Subscription -Based Information Technology Arrangements (SBITAs) are effective for fiscal years beginning after June 15, 2022, and all reporting periods thereafter. The requirements of this Statement related to financial guarantees and the classification and reporting of derivative instruments within the scope of Statement No. 53 are effective for fiscal years beginning after June 15, 2023, and all reporting periods thereafter. The City has not determined the effect on the financial statements. GASB Statement No. 100 — In June 2022, the GASB issued Statement No. 100, Accounting Changes and Error Corrections —An Amendment of GASB Statement No. 62. The primary objective of this Statement is to enhance accounting and financial reporting requirements for accounting changes and error corrections to provide more understandable, reliable, relevant, consistent, and comparable information for making decisions or assessing accountability. The requirements of this Statement are effective for accounting changes and error corrections made in fiscal years beginning after June 15, 2023, and all reporting periods thereafter. The City has not determined the effect on the financial statements. GASB Statement No. 101— In June 2022, the GASB issued Statement No. 101, Compensated Absences. The objective of this Statement is to better meet the information needs of financial statement users by updating the recognition and measurement guidance for compensated absences. That objective is achieved by aligning the recognition and measurement guidance under a unified model and by amending certain previously required disclosures. The requirements of this Statement are effective for fiscal years beginning after December 15, 2023, and all reporting periods thereafter. The City has not determined the effect on the financial statements. Note 2 - Cash and Investments Cash and investments as of June 30, 2022, are classified in the accompanying financial statements as follows: Statement of Net Position Cash and investments $ 199,080,985 Restricted cash and investments 10,137,888 Statement of Fiduciary Net Position Cash and investments 18,275,650 Cash and investments with fiscal agent 26 Total cash and investments $ 227,494,549 44 334 City of La Quinta, California Notes to Financial Statements June 30, 2022 Cash and investment as of June 30, 2022, consist of the following: Cash on hand $ 4,300 Deposits with financial institutions 9,710,180 Investments 217,780,069 Total cash and investments $ 227,494,549 Investments Authorized by the California Government Code and the City's Investment Policy The table below identifies the investment types that are authorized by the California Government Code and the City's investment policy. The table also identifies certain provisions of the California Government Code (or the City's investment policy, if more restrictive) that address interest rate risk, credit risk, and concentration of credit risk. This table does not address investments of debt proceeds held by bond trustee that are governed by the provisions of debt agreements of the City, rather than the general provisions of the California Government Code or the City's investment policy. Investment Types Maximum Maximum Maximum Percentage Investment Maturity Allowed in One Issuer U.S. Treasury Obligations 5 years N/A N/A U.S. Agency Securities 5 years N/A 20 million Local Agency Bonds 5 years N/A N/A California Local Agency Obligations 5 years N/A N/A Commercial Paper 270 days 25% 10% of any outstanding issue Certificates of Deposit 5 years 30% 250,000 Negotiable Certificates of Deposits 5 years 30% 250,000 Corporate Notes 5 years 30% 5 million Investment Pools (Riverside County Pool) N/A N/A N/A Money Market Mutual Funds N/A 20% 10% of City funds Local Agency Investment Fund (LAIF) N/A N/A LAIF Limit Investment Agreements 92 days 20% N/A Investments Authorized by the City Section 115 Trust Investments of the Trust are governed by the provisions of the City of La Quinta Section 115 Trust Agreement, rather than the general provisions of the California Government Code or the City's investment policy. Investments authorized for funds held in the Section 115 Trust include Equity and Fixed Income Mutual Funds. The strategic range allowed for Equity and Fixed Income Mutual Funds is 20%-40% and 50%-80%, respectively. There are no limitations on the maximum amount that can be invested in one issuer or the maximum maturity of an investments. 45 335 City of La Quinta, California Notes to Financial Statements June 30, 2022 Disclosures Relating to Interest Rate Risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the City manages its exposure to interest rate risk is by purchasing a combination of short term and long-term investments and by timing cash flows from maturities so that a portion of the portfolio is maturing or coming close to maturity evenly over time as necessary to provide the cash flow and liquidity needed for operations. Information about the sensitivity of the fair values of the City's investments (including investments held by bond trustee) to market interest rate fluctuations is provided by the following table that shows the distribution of the City's investments by maturity: Investment Type Certificates of Deposit Federal agency securities Federal Farm Credit Bank Federal National Mortgage Association Federal Home Loan Mortgage Corp Federal Home Loan Bank U.S. Treasury Notes Corporate Notes Local Agency Investment Fund CAM P Riverside County Pool Section 115 Trust Equity Mutual Funds Fixed Income Mutual Funds Held by Fiscal Agent Money Market Mutual Funds Total Remaining Maturity (in Years) 1 year Or Less 1 to 3 years 3 to 5 years $ 31,318,110 $ 6,852,392 $ 17,772,362 $ 6,693,356 12,305,565 6,584,832 5,871,006 12,795,683 64,252,055 1,850,088 34,180,264 27,875,714 11,183,822 2,873,349 6,689,555 26 Total $ 217,780,069 2,974,005 999,310 42,259,095 997,095 34,180, 264 27,875,714 11,183,822 2,873,349 6,689,555 26 7,032,260 2,299,300 1,894,590 3,690,932 929,580 4,941,426 3,151,383 9,644,300 8,696,350 13,296,610 396,248 456,745 $ 136,884,627 $ 39,872,773 $ 41,022,669 336 46 City of La Quinta, California Notes to Financial Statements June 30, 2022 Disclosures Relating to Credit Risk Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. The City's investment policy limits investments in commercial paper and money market mutual funds to those rated the highest rating as rated by Moody's or Standard and Poor's (S&P). Presented below are the S&P ratings as of year-end: Investment Type Total AAA AA+ AA AA - Federal Agency Securities $ 37,557,086 $ - $ 37,557,086 $ $ - Corporate Notes 1,850,088 852,993 - 499,680 497,415 CAMP 27,875,714 27,875,714 Total 67,282,888 $ 28,728,707 $ 37,557,086 $ 499,680 $ 497,415 Exempt from Credit Risk disclosure: U.S. Treasury Notes 64,252,055 Not rated: Certificates of Deposit 31,318,110 Local Agency Investment Pool 34,180,264 Riverside County Pool 11,183,822 Section 115 Trust: Equity Mutual Funds 2,873,349 Fixed Income Mutual Funds 6,689,555 Held by Fiscal Agent: Money Market Mutual Funds 26 Total investments $ 217,780,069 Concentration of Credit Risk Investments in any one issuer that represent 5 percent or more of total City's investments are as follows: Reported Percent of Issuer Investment Type Amount Portfolio Federal Farm Credit Bank Federal Agency Securities $ 12,305,565 Federal Home Loan Bank Federal Agency Securities 12,795,683 6% 6% 337 47 City of La Quinta, California Notes to Financial Statements June 30, 2022 Custodial Credit Risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker -dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The City utilizes delivery versus payment for investment purchases, which requires investments to be received prior to delivery of cash payment. The California Government Code and the City's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least 110 percent of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150 percent of the secured public deposits, or by letters of credit issued by the Federal Home Loan Bank of San Francisco having a value of 105 percent of the secured public deposits. As a public funds depository Wells Fargo and Bank of the West maintains a public funds deposit collateralization program that is designed to comply with all applicable statutes and regulations governing public funds deposits, including pledge and perfection of collateral. Accounts holding public funds are labeled as such and trigger collateralization. Collateral needs are met based on the prior day close of business. However, same -day collateral requests may be accommodated upon request. Investment in Riverside County Pool The City is a voluntary participant in the Riverside County Pooled Investment Fund that is regulated by California Government Code Section 53646 and managed by the Riverside County Treasurer. The City's investment in this pool is reported in the accompanying financial statements of net position and prepared using the accrual basis of accounting. Investments are reported at fair value. The balance available for withdrawal is based on the accounting records maintained by the County. The Riverside County Pooled Investment Fund is not registered with the Securities and Exchange Commission and is not rated. Investment in State Investment Pool The City is a voluntary participant in the Local Agency Investment Fund (LAIF) that is regulated by the California Government Code under the oversight of the Treasurer of the State of California. The fair value of the City's investment in this pool is reported in the accompanying financial statements at amounts based upon the City's pro-rata share of the fair value provided by LAIF for the entire LAIF portfolio (in relations to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. Deposits and withdrawals are made on the basis of $1 and not fair value. Accordingly, the City's measurement of fair value of its investment with LAIF is based on uncategorized inputs, not defined as a level 1, level 2, or level 3 input. LAIF is not registered with the Securities and Exchange Commission and is not rated. 48 338 City of La Quinta, California Notes to Financial Statements June 30, 2022 Investment in California Asset Management Program The City is a voluntary participant in the California Asset Management Program (CAMP) that is regulated by the California Government Code Section 53601 (p) and managed by a Board of Trustees comprised of finance directors and treasurers of California public agencies that are members of the Joint Powers Authority. The City's investment in this pool is reported in the accompanying financial statements of net position and prepared using the accrual basis of accounting. Investments are reported at fair value. The balance available for withdrawal is based on the accounting records maintained by CAMP. CAMP is not registered with the Securities and Exchange Commission. Fair Value Measurements The City categorizes its fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; Level 3 inputs are significant unobservable inputs. Investments categorized as Level 2 are valued using the market approach and quoted market prices. The City has the following recurring fair value measurements as of June 30, 2022: Total Level 1 Level 2 Investments U.S. Treasury Notes $ 64,252,055 $ 64,252,055 $ Federal Agency Securities 37,557,086 37,557,086 Corporate Notes 1,850,088 1,850,088 Certificates of Deposit 31,318,110 31,318,110 Section 115 Trust Equity Mutual Funds 2,873,349 2,873,349 Fixed Income Mutual Funds 6,689,555 6,689,555 Total leveled investments 144,540,243 $ 73,814,959 $ 70,725,284 Investments with uncategorized inputs Local Agency Investment Fund 34,180,264 CAMP 27,875,714 Riverside County Pool 11,183,822 Held by Fiscal Agent Money Market Mutual Funds 26 Total investments $ 217,780,069 339 49 City of La Quinta, California Notes to Financial Statements June 30, 2022 Note 3 - Notes Receivable In September 1994, the former redevelopment agency sold certain real property to LINC Housing for $2,112,847. The property was used to construct single-family homes and rental units to increase the City's supply of low- and moderate -income housing. The note bears interest at 6 percent per annum and is due in full on June 15, 2029. On February 1, 2012, this receivable was transferred to the Housing Authority, which took over the housing function of the former redevelopment agency upon dissolution. As of June 30, 2022, the outstanding principal balance is $2,035,388 and the outstanding interest is $3,254,405. In February 2011, the former redevelopment agency entered into Disposition and Development Agreement with Coral Mountain Partners L.P. ("Coral Mountain") to fund up to $29,000,000 for the construction of a low- and moderate -income apartment complex with an estimated completion date of the apartment complex of March 2014. The former redevelopment agency's $29,000,000 loan is evidenced by a Promissory Note executed by Coral Mountain ("Note"). Interest on the outstanding note amount will bear simple interest of 1 percent. Principal and interest will be repaid on or before May 1st of each year from annual residual receipts as defined in the Note once the project is completed and may be repaid early if the property is refinanced, or if the property is transferred to another entity. On February 1, 2012, this receivable was transferred to the Housing Authority which took over the housing function of the former redevelopment agency upon dissolution. As of June 30, 2022, the outstanding principal balance is $20,628,343 and the outstanding interest balance is $1,777,312. Other notes receivable as of February 1, 2012, included in the Housing Authority which took over the housing function of the former redevelopment agency upon dissolution totaled $21,298 at June 30, 2022. 50 340 City of La Quinta, California Notes to Financial Statements June 30, 2022 Note 4 - Capital Assets Capital asset activity for governmental activities for the year ended June 30, 2022, is as follows: Balance at July 1, 2021 Balance at As Restated Additions Deletions Transfers June 30, 2022 Governmental activities Capital assets, not being depreciated Land $ 66,901,495 $ 604,525 $ 160,000 $ - 67,346,020 Right of way 285,857,353 - - 285,857,353 Construction -in -progress 38,189,785 6,992,340 4,574,002 (23,488,638) 17,119,485 Total capital assets, not being depreciated 390,948,633 7,596,865 4,734,002 (23,488,638) 370,322,858 Capital assets, being depreciated Buildings and improvements 74,672,282 141,884 3,802,065 78,616,231 Equipment and furniture 4,249,712 101,000 262,645 - 4,088,067 Vehicles 1,319,594 796,759 210,684 - 1,905,669 Infrastructure 236,137,878 59,500 870,770 19,686,573 255,013,181 Total capital assets, being depreciated 316,379,466 1,099,143 1,344,099 23,488,638 339,623,148 Less accumulated depreciation for Buildings and improvements 39,899,185 2,513,420 - 42,412,605 Equipment and furniture 2,801,135 321,767 262,645 - 2,860,257 Vehicles 917,005 130,164 58,822 - 988,347 Infrastructure 140,585,492 6,196,642 799,536 - 145,982,598 Total accumulated depreciation 184,202,817 9,161,993 1,121,003 - 192,243,807 Total capital assets, being depreciated, net 132,176,649 (8,062,850) 223,096 23,488,638 147,379,341 Right to use leased assets, being amortized Building 78,226 - - - 78,226 Equipment 38,118 - - - 38,118 Vehicles 179,597 - - - 179,597 Total right to use leased assets, being amortized 295,941 - - - 295,941 Less Accumulated Amortization for Building - 33,681 - - 33,681 Equipment 10,791 - - 10,791 Vehicles 93,984 - - 93,984 Total Accumulated amortization 138,456 - - 138,456 Total right to use leased assets, being amortized, net 295,941 (138,456) - - 157,485 Total Governmental Activitites $ 523,421,223 $ (604,441) $ 4,957,098 $ - $ 517,859,684 341 51 City of La Quinta, California Notes to Financial Statements June 30, 2022 Depreciation expense was charged to the following functions in the Statement of Activities: General governments $ 364,842 Planning and development 24,629 Community services 1,513,484 Public works 6,407,448 Internal service funds 990,046 $ 9,300,449 Capital asset activity for business -type activities for the year ended June 30, 2022, is as follows: Business -Type activities Capital assets, not being depreciated Land Balance at July 1, 2021 Balance at As Restated Additions Deletions June 30, 2022 $ 39,712,955 $ $ - $ 39,712,955 Capital assets, being depreciated Buildings and improvements 6,636,465 - - 6,636,465 Equipment and furniture 1,621,723 48,570 - 1,670,293 Software 20,255 - - 20,255 Total capital assets, being depreciated 8,278,443 48,570 - 8,327,013 Less accumulated depreciation for Buildings and improvements 3,723,277 214,548 - 3,937,825 Equipment and furniture 1,529,952 58,114 - 1,588,066 Software 20,255 - - 20,255 Total accumulated depreciation 5,273,484 272,662 - 5,546,146 Total capital assets, being depreciated, net 3,004,959 (224,093) - 2,780,866 Right to use leased assets, being amortized Equipment 644,349 152,272 - 796,621 Less Accumulated Amortization for Equipment 232,843 - 232,843 Total right to use leased assets, being amortized, net 644,349 (80,571) - 563,778 Total Business -Type Activities $ 43,362,263 $ (304,664) $ - $ 43,057,599 Depreciation expense was charged to the following functions in the Statement of Activities: Golf Course $ 505,505 342 52 City of La Quinta, California Notes to Financial Statements June 30, 2022 Note 5 - Changes in Long -Term Liabilities The following is a summary of changes in governmental long-term liabilities of the City for the fiscal year ended June 30, 2022: Balance at July 01, 2021 as, restated Governmental Activities Compensated absences payable $ Leases Financed purchases Net pension liability 950,309 295,942 41,225 14,502,311 Balance Due within Additions Deletions June 30, 2022 One year $ 962,230 $ 950,310 133,294 19,146 6,810,538 $ 962,229 162,648 22,079 7,691,773 $ 268,371 109,536 21,528 $ 15,789,787 $ 962,230 $ 7,913,288 $ 8,838,729 $ 399,435 Compensated absences and the net pension liability have been typically liquidated from the General Fund. A description of the City's net pension liability is detailed at Note 9. A description of the City's net OPEB (asset)/liability is detailed at Note 11. A description of the City's lease activity is detailed in Note 6. Financed Purchases The City has entered into agreements for the purchase of copiers purchased under financing leases. Such leases require annual payments of principal and interest, with interest rates ranging from 8.47% to 9.5%, and will be fully amortized by the year 2024. Payments under financed purchases at June 30, 2022 are: Year Ending June 30, 2023 2024 Principal Interest $ 20,300 $ 551 1,228 $ 20,851 $ 1,228 The following is a summary of changes in business -type activities long-term liabilities of the City for the fiscal year ended June 30, 2022: July 01, 2021 as, restated Balance Due within Additions Deletions June 30, 2022 One year Business- Type Activities Leases $ 644,349 $ 152,272 $ (230,784) $ 565,837 $ 250,317 53 343 City of La Quinta, California Notes to Financial Statements June 30, 2022 A description of the City's lease activity is detailed in Note 6. Remaining principal and interest payments on the leases are as follows: Government Activities Year Ending June 30, Business Activities Principal Interest 2023 $ 109,536 $ 1,773 2024 42,189 506 2025 10,923 78 Year Ending June 30, Note 6 - Leases Lessee Activities $ 162,648 $ 2,357 Principal Interest 2023 $ 250,317 $ 11,288 2024 191,658 6,190 2025 72,564 2,820 2026 32,029 1,416 2027 19,269 241 $ 565,837 $ 21,955 The City has entered into multiple lease agreements for buildings and equipment. The City is required to make principal and interest payments through February 2027. The lease agreements have interest rates between 1.5% to 4% based on the City's estimated incremental borrowing rate at the inception of the lease. As of June 30, 2022, the net right to use asset balance is $721,263 and the lease liability balance is $728,485. The current year amortization and interest expense associated with the lease activities was $371,299 and $16,182. Lessor Activities The City has accrued a receivable for three land leases. The remaining receivable for these leases was $1,523,705 for the year ended June 30, 2022. Deferred inflows related to these leases were $1,482,170 as of June 30, 2022. Interest revenue recognized on these leases was $47,794 for the year ended June 30, 2022. Principal receipts of $130,551 were recognized during the fiscal year. The interest rate on the leases was 3 percent. Final receipt is expected in fiscal year 2043. 54 344 City of La Quinta, California Notes to Financial Statements June 30, 2022 Note 7 - Interfund Receivables and Payables The composition of current interfund receivable and payable balances is as follows: Due from Other Funds Due to Other Funds Non -Major Governmental General Fund $ 943,965 Interfund balances reflect short term borrowings for deficit cash balances at June 30, 2022. Note 8 - Interfund Transfers Transfers In Transfer Out Non -Major General Fund Governmental Total Capital Improvements Fund $ 2,696,315 $ 1,908,125 $ 4,604,440 Non -major Governmental Funds 1,527,000 - 1,527,000 Golf Course Fund 550,000 550,000 Total $ 4,773,315 $ 1,908,125 $ 6,681,440 a. $2,696,315 was transferred from the General Fund to the Capital Improvement Fund to fund various capital projects. b. $1,908,125 was transferred to the Capital Improvement Fund from various non -major funds to support capital project operations and expenses. c. $1,527,000 was transferred from the General Fund to various non -major funds to support various administrative operations and expenses within the City. d. $550,000 was transferred from the General Fund to the Golf Course Fund to subsidize operations. Note 9 - Defined Benefit Pension Plan Miscellaneous Plan Plan Description All qualified employees are eligible to participate in the City's Miscellaneous Employee Pension Plan, a cost - sharing multiple -employer defined benefit pension plans administered by the California Public Employees' Retirement System (CaIPERS). Benefit provisions under these plans are established by State statute and City resolution. CaIPERS issues publicly available reports that include a full description of the pension plans regarding benefit provision, assumption and membership information. Copies of the report can be found on the CaIPERS website. 55 345 City of La Quinta, California Notes to Financial Statements June 30, 2022 Benefits Provided CaIPERS provides service retirement and disability benefits, annual cost of living adjustments and death benefits to plan members, who must be public employees and beneficiaries. Benefits are based on years of credited service, equal to one year of full-time employment. Members with five years of total service are eligible to retire at age 50 with statutorily reduced benefits. All members are eligible for non -duty disability benefits after 10 years of service. The death benefit is one of the following: The Basic Death Benefit, the 1959 Survivor Benefit, or the Optional Settlement 2W Death Benefit. The cost -of -living adjustments for each plan are applied as specified by the Public Employees' Retirement Law. The Plan's provisions and benefits in effect at June 30, 2022 are summarized as follows: Hire date Benefit formula Benefit vesting schedule Benefit payments Retirement age Monthly benefits, as a % of eligible compensation Required employee contribution rates Required employer contribution rates Contributions Tier I Before November 1, 2012 2.5% @55 5 years service monthly for life 50 and up 2% to 2.5% 8.00% 12.200% Tier II On or After November 1, 2012 2% @60 5 years service monthly for life 50 and up 2% to 2.5% 7.00% 8.650% PEPRA On and after January 1, 2013 2% @62 5 years service monthly for life 52 and up 1% to 2% 6.75% 7.590% Section 20814(c) of the California Public Employees' Retirement Law (PERL) requires that the employer contribution rates for all public employers be determined on an annual basis by the actuary and shall be effective on the July 1 following notice of a change in the rate. Funding contributions are determined annually on an actuarial basis as of June 30th by CaIPERS. The actuarially determined rate is the estimated amount necessary to finance the costs of benefits earned by employees during the year, and any unfunded accrued liability. The employer is required to contribute the difference between the actuarially determined rate and the contribution rate of employees. Employer contributions to the pension plan were $4,650,357 for the year ended June 30, 2022. 56 346 City of La Quinta, California Notes to Financial Statements June 30, 2022 Pension Liabilities, Pension Expense and Deferred Outflows and Deferred Inflows of Resources Related to Pensions As of June 30, 2022, the City reported a liability of $7,691,773 for its proportionate share of the collective net pension liability. The net pension liability was measured as of June 30, 2021, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of June 30, 2020.The City's proportion of the collective net pension liability was based on a projection of the City's long-term share of contributions to the pension plan relative to the projected contributions of all participating employers, actuarially determined. The City's proportion of the collective net pension liability as of June 30, 2020 and 2021 is as follows: Proportion- June 30, 2020 Proportion- June 30, 2021 0.13329 % 0.14222 Change- Increase (Decrease) 0.00893 % For the year ended June 30, 2022, the City recognized pension expense of $2,809,231. At June 30, 2022, the City reported deferred outflows and deferred inflows of resources related to pensions as follows: Deferred Outflows of Resources Deferred Inflows of Resources Pension contributions subsequent to measurement date $ 4,650,357 $ Differences between expected and actual experience 862,550 Net difference between projected and actual earnings on pension plan investments 6,714,510 Change in employer's proportion 184,893 723,690 Difference between the city's contribution and proportionate share of contributions 508,760 189,091 Total $ 6,206,560 $ 7,627,291 The $4,650,357 reported as deferred outflows of resources resulting from contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended June 30, 2023. Other amounts reported as deferred outflows or deferred inflows of resources related to pensions will be recognized as pension expense as follows: Year Ended June 30, 2023 $ (1,296,832) 2024 (1,380,466) 2025 (1,538,246) 2026 (1,855,544) Total $ (6,071,088) 347 57 City of La Quinta, California Notes to Financial Statements June 30, 2022 Actuarial Methods and Assumptions Used to Determine Total Pension Liability For the measurement period ended June 30, 2021 (the measurement date), the total pension liability was determined by rolling forward the June 30, 2020 total pension liability. The total pension liability in the June 30, 2020 actuarial valuation was determined using the following actuarial methods and assumptions: Valuation Date Measurement Date Actuarial Cost Method Discount Rate Inflation Projected Salary Increase Mortality Rate Table Post -retirement benefit increase Discount Rate Miscellaneous June 30, 2020 June 30, 2021 Entry -Age Normal Cost Method 7.15 2.50% Varies by Entry Age and Service Derived using CaIPERS' Membership Data for all Fund Contract COLA up to 2.50% until Purchasing Power Protection Allowance Floor on Purchasing Power applies The discount rate used to measure the total pension liability was 7.15 percent. The projection of cash flows used to determine the discount rate assumed that employee contributions will be made at the current contribution rate and that the City's contributions will be made at rates equal to the difference between actuarially determined contributions rates and the employee rate. Based on those assumptions, each pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current active and inactive employees. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. In determining the long-term expected percent rate of return on pension plan investments, CaIPERS took into account both short and long-term market return expectations as well as the expected pension fund cash flows. Based on the expected benefit payments of the Public Employees' Retirement Fund, CaIPERS indicated that a 19-year horizon was ideal in determining the level equivalent discount rate assumption. Using historical returns of all the funds' asset classes, expected compound (geometric) returns were calculated over the short-term (first 10 years) and the long-term (11-60 years) using a building-block approach. Using the expected nominal returns for both short-term and long-term, the present value of benefits was calculated for each fund. The expected rate of return was then set equivalent to the single equivalent rate calculated above and rounded down to the nearest one quarter of one percent. The target allocation and best estimates of arithmetic real rates of return for each major asset class are the same for the Plan. 58 348 City of La Quinta, California Notes to Financial Statements June 30, 2022 These geometric rates of return are summarized in the following table: Asset Class Strategic Real Return Real Return Allocation Years 1 - 10 Years 11+ Global Equity 50.00% 4.80% 5.98% Fixed Income 28.00% 1.00% 2.62% Inflation Assets 0.00% 0.77% 1.81% Private Equity 8.00% 6.30% 7.23% Real Estate 13.00% 3.75% 4.93% Liquidity 1.00% 0.00% -0.92% Total 100% Sensitivity of the Proportionate Share of the Net Pension Liability to Changes in the Discount Rate The following presents the City's proportionate share of the net position liability for each Plan, calculated using the discount rate for each Plan, as well as what the City's proportionate share of the net pension liability would be if it were calculated using a discount rate that is 1 percent point lower or 1 percent higher than the current rate: Net Pension Liability Pension Plan Fiduciary Net Position Discount Current Discount Rate - 1% Discount Rate Rate +1% (6.15%) (7.15%) (8.15%) $ 15,031,557 $ 7,691,773 $ 1,624,078 Detailed information about the Plan's fiduciary net position is available in the separately issued CaIPERS financial reports. Note 10 - Defined Contribution Plan Plan Description The Supplemental Pension Savings Plan is a defined contribution pension plan established by the City to provide retirement excess benefits to general employees of the City. At June 30, 2022, there was one plan member. There are no required contributions by plan members. During the 2021-2022 fiscal year the City made no contributions to fund the Supplemental Pension Savings Plan. 59 349 City of La Quinta, California Notes to Financial Statements June 30, 2022 Note 11- Other Post Employment Benefit Plan (OPEB) Plan Description The City's Retiree Health Plan is a single -employer defined benefit healthcare plan. The City contributes on behalf of all eligible retirees' $143/month for the calendar year 2021 and $149/month for calendar year 2022, increased in all future years according to the rate of medical inflation. These benefits are provided per contract between the City and the employee associations. A separate financial report is not available for the plan. The City participates in the California Employers' Retiree Benefit Trust (CERBT) for the purpose of accumulating funding for OPEB obligations. The CERBT is a Section 115 Trust and is an agent multiple employer plan for those electing to prefund OPEB obligations. Benefits Provided Retirees are eligible for medical benefits if they retire at age 50+, have 5+ years of service within CaIPERS, and were enrolled in the CaIPERS health system at retirement. The City provides PEMHCA minimum for each subscriber, regardless of elected coverage tier. Employees Covered by Benefit Terms At June 30, 2021, the most recent valuation date, the following current and former employees were covered by the benefit terms of the plan: Active employees 94 Inactive employees or beneficiaries currently receiving benefits 24 Total 118 Contributions The City makes contributions to the plan based on an actuarially determined rate. Employees are not required to contribute to the plan. For the year ended June 30, 2022, the City's cash contributions to the plan including the implied subsidy were $91,530. The City made no contributions to the CERBT trust. 60 350 City of La Quinta, California Notes to Financial Statements June 30, 2022 Net OPEB Liability/(Asset) Actuarial Assumptions —The net OPEB liability/(asset) in the June 30, 2021 actuarial valuation was determined using the following actuarial assumptions, applied to all periods included in the measurement: Actuarial Cost Method Entry -Age Normal Cost Method Actuarial Assumptions Discount Rate 5.50% Inflation 2.25% Investment Rate of Return 5.50% Mortality (1) Healthcare Trend Rate 6.7% for fiscal year 2021, gradually decreasing over several decades to an ultimate rate of 3.8% in fiscal year 2076 and later years. (1) Derived using CaIPERS Membership Data for all Funds Mortality rates were based on the CaIPERS December 2017 Experience Study, which assumed future mortality improvements using Society of Actuaries (SOA) Scale BB. The Experience Study report can be obtained on the CaIPERS website under Forms and Publications. The actuarial assumptions used in the June 30, 2021 valuation were based on the results of an actuarial experience study for the period. Discount Rate The discount rate used to measure the total OPEB liability was 5.50 percent for the Plan. The projection of cash flows used to determine the discount rate assumed that the City contribution will be made at rates equal to the actuarially determined contribution rates. 61 351 City of La Quinta, California Notes to Financial Statements June 30, 2022 Changes in Net OPEB Liability: The changes in the net OPEB liability/(asset) for the Plan as of June 30, 2022 are as follows: Balance at June 30, 2021 Changes in the year Service cost Interest Differences between expected and actual experience Net investment income Employer contributions Benefit payments Administrative expense Net changes Balance at June 30, 2022 Total OPEB Liability $ 1,815,611 87,732 102,210 (1,617) (89,947) Plan Fiduciary Net OPEB Net Position Liability/(Asset) $ 1,715,041 $ 100,570 336,983 89,947 (89,947) (624) 98,378 336,359 $ 1,913,989 $ 2,051,400 Sensitivity of the Net OPEB Liability to Changes in the Discount Rate 87,732 102,210 (1,617) (336,983) (89,947) 624 (237,981) $ (137,411) The following presents the net OPEB liability of the City, as well as what the City's net OPEB liability would be if it were calculated using a discount rate that is 1-percentage-point lower (4.50 percent) or 1-percentage-point higher (6.50 percent) than the current discount rate: Net OPEB Liability/(Asset) 1% Decrease (4.50%) Discount Rate (5.50%) 1% Increase (6.50%) $ 99,669 $ (137,411) $ (335,885) Sensitivity of the Net OPEB Liability to Changes in the Healthcare Cost Trend Rates The following presents the net OPEB liability of the City, as well as what the City's net OPEB liability would be if it were calculated using healthcare cost trend rates that are 1-percentage-point lower (5.7 percent decreasing to 2.8 percent) or 1-percentage-point higher (7.7 percent decreasing to 4.8 percent) than the current healthcare cost trend rates: 1% Decrease Current Trend Rate 1% Increase (5.7% decreasing (6.7% decreasing (7.7% decreasing to 2.8%) to 3.8%) to 4.8%) Net OPEB Liability/(Asset) $ (386,351) $ (137,411) $ 170,042 62 352 City of La Quinta, California Notes to Financial Statements June 30, 2022 For the year ended June 30, 2022, the City recognized OPEB expense of $74,613. At June 30, 2022, the City reported deferred outflows of resources and deferred inflows of resources related to OPEB from the following sources: Deferred Deferred Outflows of Inflows of Resources Resources OPEB contributions subsequent to measurement date $ 91,530 $ - Changes in assumptions 35,344 34,886 Difference between expected and actual liability 123,098 1,451 Net difference between projected and investment earnings - 182,928 Total $ 249,972 $ 219,265 The $91,530 reported as deferred outflows of resources related to OPEB resulting from City contributions subsequent to the measurement date will be recognized as a reduction of the net OPEB liability for the fiscal year ending June 30, 2023. Other amounts reported as deferred outflows or deferred inflows of resources related to OPEB will be recognized in as OPEB expense as follows: Year Ended June 30, 2023 $ (21,643) 2024 (33,313) 2025 (30,203) 2026 (32,121) 2026 16,412 Thereafter 40,045 Total $ (60,823) Note 12 - Section 115 Trust In the fiscal year 2019, the City Council approved the creation of a Section 115 Trust Agreement with U.S Bank National Association, and Public Agency Retirement Services (PARS), Trust Administrator. The Section 115 Trust was established as a means to set aside monies to fund the City's pension and OPEB obligations. Contributions to the Section 115 Trust are irrevocable, the assets are dedicated to providing benefits to plan members, and the assets are protected from creditors of the City. The purpose of the creation of the section 115 Trust was to address the City's pension obligations by accumulating assets to reduce the net pension liability. However, in accordance with generally accepted accounting principles, the assets in the Section 115 Trust are not considered to have present service capacity as plan assets and are therefore considered restricted assets of the City rather than pension plan assets. Accordingly, the Section 115 Trust's assets are recorded as restricted for pension benefits in the City's General Fund rather than assets of the pension plan during the measurement of the net pension liability. The assets held in trust will be considered pension plan assets at the time they are transferred out of the Trust into the pension plan. The balance in the Trust for the fiscal year ended June 30, 2022 was $10,137,888. The City currently funds its OPEB obligations through the CERBT program, and although the Section 115 Trust is able to accept OPEB funds, the City has no immediate plans to fund OPEB obligations through the Section 115 Trust. 63 353 City of La Quinta, California Notes to Financial Statements June 30, 2022 Note 13 - Risk Management Description of Self -Insurance Pool Pursuant to Joint Powers Agreement The City of La Quinta is a member of the California Joint Powers Insurance Authority (Authority). The Authority is composed of 124 California public entities and is organized under a joint powers' agreement pursuant to California Government Code §6500 et seq. The purpose of the Authority is to arrange and administer programs for the pooling of self -insured losses, to purchase excess insurance or reinsurance, and to arrange for group purchased insurance for property and other lines of coverage. The California JPIA began covering claims of its members in 1978. Each member government has an elected official as its representative on the Board of Directors. The Board operates through a nine -member Executive Committee. Self -Insurance Programs of the CJPIA Each member pays an annual contribution at the beginning of the coverage period. A retrospective adjustment is then conducted annually thereafter, for coverage years 2012-13 and prior. Coverage years 2013-14 and forward are not subject to routine annual retrospective adjustment. The total funding requirement for self- insurance programs is based on actuarial analysis. Costs are allocated to individual agencies based on payroll and claims history, relative to other members of the risk -sharing pool. Primary Liability Program Claims are pooled separately between police and general government exposures. (1) The payroll of each member is evaluated relative to the payroll of other members. A variable credibility factor is determined for each member, which establishes the weight applied to payroll and the weight applied to losses within the formula. (2) The first layer of losses includes incurred costs up to $100,000 for each occurrence and is evaluated as a percentage of the pool's total incurred costs within the first layer. (3) The second layer of losses includes incurred costs from $100,000 to $500,000 for each occurrence and is evaluated as a percentage of the pool's total incurred costs within the second layer. (4) Incurred costs from $500,000 to $50 million, are distributed based on the outcome of cost allocation within the first and second loss layers. The overall coverage limit for each member, including all layers of coverage, is $50 million per occurrence. Subsidence losses also have a $50 million per occurrence limit. The coverage structure is composed of a combination of pooled self-insurance, reinsurance, and excess insurance. Workers' Compensation Claims are pooled separately between public safety (police and fire) and general government exposures. (1) The payroll of each member is evaluated relative to the payroll of other members. A variable credibility factor is determined for each member, which establishes the weight applied to payroll and the weight applied to losses within the formula. (2) The first layer of losses includes incurred costs up to $75,000 for each occurrence and is evaluated as a percentage of the pool's total incurred costs within the first layer. (3) The second layer of losses includes incurred costs from $75,000 to $200,000 for each occurrence and is evaluated as a percentage of the pool's total incurred costs within the second layer. (4) Incurred costs from $200,000 to statutory limits are distributed based on the outcome of cost allocation within the first and second loss layers. 64 354 City of La Quinta, California Notes to Financial Statements June 30, 2022 For 2020-21 the Authority's pooled retention is $1 million per occurrence, with reinsurance to statutory limits under California Workers' Compensation Law. Employer's Liability losses are pooled among members to $1 million. Coverage from $1 million to $5 million is purchased through reinsurance policies, and Employer's Liability losses from $5 million to $10 million are pooled among members. Purchased Insurance Property Insurance — The City of La Quinta participates in the all-risk property protection program of the CJPIA. This insurance protection is underwritten by several insurance companies. City of La Quinta property is currently insured according to a schedule of covered property submitted by the City of La Quinta to the CJPIA. City of La Quinta property currently has all-risk property insurance protection in the amount of $85,196,200. There is a $10,000 deductible per occurrence except for non -emergency vehicle insurance which has a $2,500 deductible. Special Event Tenant User Liability Insurance —The City of La Quinta further protects against liability damages by requiring tenant users of certain property to purchase low-cost tenant user liability insurance for certain activities on agency property. The insurance premium is paid by the tenant user and is paid to the City of La Quinta according to a schedule. The City of La Quinta then pays for the insurance. The insurance is facilitated by the Authority. Earthquake and Flood Insurance —The City of La Quinta purchases earthquake and flood insurance on a portion of its property. The earthquake insurance is part of the property protection insurance program of the Authority. The coverage will not pay for loss or damage caused by "earthquake shock" until the amount of loss or damage exceeds 5% per unit of coverage subject to a minimum deductible of $100,000 per occurrence. Crime Insurance —The City of La Quinta purchases crime insurance coverage from Alliant Insurance Services. The policy covers theft, forgery, identity fraud, computer crime, and monetary fraud with a single loss limit of $1,000,000 and a deductible of $5,000 per occurrence. Cyber Incident Insurance —The City of La Quinta purchases Cyber Incident Response insurance coverage through the Authority. The maximum single limit of insurance is $1,000,000. Adequacy of Protection During the past three fiscal years, none of the above programs of protection experienced settlements or judgments that exceeded pooled or insured coverage. 355 65 City of La Quinta, California Notes to Financial Statements June 30, 2022 Note 14 - Fund Balance Fund Balance Commitments In the governmental fund financial statements, committed reserves include: Natural Disaster Emergency Reserves: These funds may be used for the preparation, recovery, and restoration of services before, during and/or after a natural disaster (such as flood, earthquake, etc.) as defined by City Code 2.20.020. The target is $10,000,000 and will be reviewed every five years by conducting a risk analysis of all City assets, insurance levels, and potential federal/state contributions towards disaster recovery efforts. For the year ended June 30, 2022, the City has committed $10,000,000 for this purpose. Economic Downturn Reserves: These funds may be used in such instances as a declared national, state, or regional recession; loss of a major (top 10) revenue -generating business; or a natural disaster resulting in a significant decline in revenues. These reserves may also be used if overall revenues decrease, or expenditures increase more than 10% of the previous year's actual revenues or expenditures. The target is $11,000,000, based on a 10-year analysis of the revenues and expenditure flows (which included the financial impacts of the Great Recession). The target will be evaluated again in the event of another significant economic downturn. For the year ended June 30, 2022, the City has committed $11,000,000. Cash Flow Reserves: These funds are maintained to have adequate cash on hand to account for the uneven receipt of revenue. For example, property tax accounts for a large percentage of annual revenue, the bulk of which is not remitted until December and May of each year. The target is $5,000,000 and will be determined annually by analyzing the prior fiscal year by month and calculating the largest cumulative deficit between revenues and expenditures, with a minimum expectation of approximately 10% of operating expenditures reserved. The cash flow reserve is fully funded as of June 30, 2022. Capital Improvement Reserves: These funds may be used for capital assets and infrastructure rehabilitation, improvement, and replacement. The target is $10,000,000 and is based on annual depreciation of assets. For the year ended June 30, 2022, the City has committed $10,000,000. Carryovers: These funds are items appropriated in a prior fiscal year that have yet to be spent. Carryovers committed to Fiscal Year 2021-2022 totaled $1,209,100 at June 30, 2022. 66 356 City of La Quinta, California Notes to Financial Statements June 30, 2022 Assigned Fund Balance The City has the following assigned fund balance shown on the balance sheet: Assigned to public safety represents property tax accumulated and withheld by the County of Riverside to be used for fire protection, disaster preparedness, fire prevention, rescue, hazardous materials mitigation, technical rescue response, medical emergency services, and public service assists. The assigned fund balance related to this item as of June 30, 2022 is $11,183,821. Assigned to capital projects is comprised of carryover balances for capital projects. The capital project carryover balances as of June 30, 2022 are $30,761,847. Accumulated resources related to the City's sales tax Measure G is $15,355,043 as of June 30, 2022. Deficit Fund Balance At June 30, 2022, the following funds had deficit fund balances: Major Capital Projects Funds Capital Improvement $ (990,472) Nonmajor Special Revenue Funds Quimby (713,669) Housing Grant (123,215) Disaster Reovery (97,108) Nonmajor Capital Projects Funds Library Development (1,273,276) Note 15 - Golf Course Management Agreement The City entered into an agreement with Landmark Golf Management LLC (operator) to manage the golf operations at the city -owned SilverRock Golf Course. The Agreement entered into on April 6, 2004, sets forth a five-year term commencing upon the completion of the golf course. On January 14, 2005, the golf course was deemed to be complete, and management was turned over to the operator. The contract has been amended and extended numerous times with the current contract expiring June 30, 2022. The contract provides that the operator will manage the day-to-day operations, hire employees, provide golf pro shop and food services, manage all marketing and promotional activities, prepare the annual budget report for Council consideration, and manage accounting and payroll functions. In addition to the annual payment for management services, the City has advanced the operator $250,000 to pay for golf course expenses. Twice a month the operator submits a request for reimbursement to the City to replenish the City's advance. In addition, the agreement sets forth the establishment of a capital reserve fund of 2 percent of green fees. During the fiscal year, the reserve allocation was suspended. For the fiscal year ending June 30, 2022, the Golf Course had a loss before transfers of $108,068. 67 357 City of La Quinta, California Notes to Financial Statements June 30, 2022 Note 16 - Construction Commitments Various construction projects were in progress at June 30, 2022. Projects costs are paid out of the capital improvements fund. The following material construction commitments, for which funds have been encumbered, existed at June 30, 2022, with an estimated cost to complete. Project Name Capital Improvement Fund Dune Palms Bridge Improvement LQ Village Complete Streets- Road Diet Project La Quinta X Park Civic Center Campus Lake/Irrigation Conversion Silverrock Event Space Washington Street at Fred Waring Dr Eisenhower Retention Basin Landscape Ave 53 Jefferson St Roundabout Corporate Yard Admin Offices & Crew Village Art Plaza Promenade & Cultural Campus Avenue 50 Bridge Spanning The Evacuation Channel LQ Skate Park Conver to Other Activity Hwy 111 Corridor Area Plan Implementation Citywide Catch Basin Modification Washington St at Ave 50/Calle Tampico Monroe Street Pavement Rehab (Ave 52) SilverRock Retention Basin Soil Stabilization Dune Palms Rd Pavement Rehab- Fred Waring to Miles Fritz Burns Park Improvements Citywide Striping Refresh Note 17 - Reimbursement Agreements Project Number 111205 151603 151609 201606 201608 201701 201704 201709 201805 201901 201902 201903 201905 201908 201923 202001 202007 202101 202102 202104 Contract Amount $ 18,176,565 12,567,196 4,686,639 675,270 7,304,503 1,860,744 750,000 2,651,617 411,013 3,310,000 16,349,000 263,000 2,250,000 250,000 195,400 941,000 437,250 1,021,100 350,000 400,000 Expenditures to date as of Remaining June 30, 2022 Commitments $ (3,168,202) (11,955,639) (4,482,357) (152,530) (7,002,181) (1,739,359) (385,987) (259,000) (55,773) (60,087) (8,869) (315) (464,704) (22,915) (473,877) (231,054) (1,580) (54,172) (30,770) $ 15,008,363 611,557 204,282 522,740 302,322 121,385 364,013 2,392,617 355,240 3,249,913 16,340,131 262,685 1,785,296 250,000 172,485 467,123 206,196 1,019,520 295,828 369,230 On September 9, 2014, the City entered into a sales tax sharing agreement. Under the terms of the agreement the City shall make quarterly payments of 50 percent of any sales tax generated from the business in an amount not to exceed $400,000 over an eight -year period. Due to the reporting of sales tax information by the California Department of Tax and Fee Administration to the City, the reimbursement payments by the City will lag by one quarter. The agreement terminates when either the $400,000 limit is reached or in eight years whichever comes first. The business opened in December 2014. As of June 30, 2022, the City made $360,345 in reimbursement payments to the owner leaving an outstanding balance of $39,655. 68 358 City of La Quinta, California Notes to Financial Statements June 30, 2022 Note 18 - Adoption of New Standard and Correction of Error As of July 1, 2021, the City adopted GASB Statement No. 87, Leases. The implementation of the standard established a single model for lease accounting based on the foundational principle that leases are financings of the right to use an underlying asset. The Statement requires recognition of certain lease assets and liabilities for leases that previously were classified as operating leases and recognized as inflows of resources or outflows of resources based on the payment provisions of the contract. The standard also requires lessors to recognize a lease receivable and deferred inflow of resources. Beginning net position/fund balance was restated to retroactively adopt the provisions of GASB Statement No. 87. As part of the current year's reconciliation of Construction in Progress (CIP) balances, the City identified an entry made in the previous year in which a CIP project was erroneously written off twice. Additionally, as part of the current year reconciliation of depreciated assets, the City identified an asset deletion that was not previously written off. In order to correct the entry, the Governmental Activities beginning net position has been restated. As part of the current year's testing of the Private -Purpose Trust Fund — Successor Agency of the Former RDA long term liabilities, the City identified a bond principal payment that was incorrectly recorded in the prior year. In order to correct the entry, the funds beginning net position has been restated. Private -Purpose Business -Type Trust Fund Activities Successor Governmental Enterprise Funds General Agency of the Activities Golf Course Fund former RDA Net Position (Deficit)/Fund Balance at July 1, 2021, as previously reported $ 728,802,408 $ 43,086,664 Recognition of right to use leased asset 295,941 644,349 Recognition of lease receivables 1,612,721 Recognition of lease liability (295,941) (644,349) Recognition of deferred inflows of resources (1,612,721) Net write off of previously reported capital lease liability 104,866 Write off of deletions not previously written off (42,009) Recognition of CIP previously written off 4,277,302 - Bond payment previously incorrectly recorded - - $ 142,316,543 $ (171,262,948) 1,612,721 (1,612,721) (1,365,001) Net Position (Deficit)/Fund Balance $ 733,142,567 $ 43,086,664 $ 142,316,543 $ (172,627,949) Note 19 - Successor Agency Trust for Assets of Former Redevelopment Agency On December 29, 2011, the California Supreme Court upheld Assembly Bill 1X 26 ("the Bill") that provides for the dissolution of all redevelopment agencies in the State of California. This action impacted the reporting entity of the City of La Quinta that previously had reported a redevelopment agency within the reporting entity of the City as a blended component unit. The Bill provides that upon dissolution of a redevelopment agency, either the city or another unit of local government will agree to serve as the "successor agency" to hold the assets until they are distributed to other units of state and local government. On January 3, 2012, the City Council elected to become the Successor Agency for the Former Redevelopment Agency (`Former Agency") in accordance with the Bill as part of City resolution number 2012-002. 69 359 City of La Quinta, California Notes to Financial Statements June 30, 2022 After enactment of the law, which occurred on June 28, 2011, redevelopment agencies in the State of California cannot enter into new projects, obligations or commitments. Subject to the control of a newly established oversight board, remaining assets can only be used to pay enforceable obligations in existence at the date of dissolution (including the completion of any unfinished projects that were subject to legally enforceable contractual commitments). In future fiscal years, successor agencies will only be allocated revenue in the amount that is necessary to pay the estimated annual installment payments on enforceable obligations of the Former Agency until all enforceable obligations of the prior redevelopment agency have been paid in full and all assets have been liquidated. In accordance with the timeline set forth in the Bill (as modified by the California Supreme Court on December 29, 2011) all redevelopment agencies in the State of California were dissolved and ceased to operate as a legal entity as of February 1, 2012. The Successor Agency to the Former Agency is reported as a fiduciary fund (private purpose trust fund). Cash and Investments Cash and investments reported in the accompanying financial statements consisted of the following: Cash and investments pooled with the City Cash and investments with fiscal agent See note 2 for required cash and investments disclosures. Loans Receivable Owner Participation Agreement — Torre Nissan $ 18,190,868 26 $ 18,190,894 In June 2011, the Former Agency entered into an Owner Participation Agreement (OPA) with an auto dealer, Mega Dealer, LLC ("Torre Nissan") that provides for the Former Agency to provide a rehabilitation loan to Torre Nissan of up to $1,500,000 for the remodeling of the existing dealership and an expansion of the dealership facility to accommodate a new line of electric and commercial vehicles. The new expansion will also include service and parts sales facilities. In connection with the OPA, Torre Nissan has executed a promissory note, which is secured by a subordinated deed of trust, and an operating covenant. The loan will be repaid by crediting future sales and property tax increment taxes generated on the site until the cumulative taxes collected equals the loan amount. If Nissan Motor Company ceases to exist, the note will be cancelled, and the operating covenant will terminate. At the end of the ten-year operating covenant, the operating covenant will terminate, and the note will be cancelled, and any outstanding loan balance will be forgiven. The balance at June 30, 2022 is $987,464. 70 360 City of La Quinta, California Notes to Financial Statements June 30, 2022 Due from other Governments La Quinta Library In April 2005, an advance of $2,490,273 was made from the former redevelopment agency to provide funding for the construction of the public library. The loan accrues interest at the earnings rate of the City's investment pool fund. The remaining balance of this loan at June 30, 2022, is $1,273,276. Deferred Outflows of Resources As debt is refunded, the difference between the carrying value of the refunded debt and the reacquisition price is recorded as a deferred outflow of resources and amortized over the shorter of the new or refunded debt, whichever is shorter. Activity during the fiscal year is comprised of the following: Balance at July 1, 2021 Additions Deferred charge on refunding $ 16,891,504 $ Long -Term Debt A description of long-term debt outstanding of the Successor Agency as of June 30, 2022, follows: Deductions Balance June 30, 2022 - $ 1,124,995 $ 15,766,509 Tax allocation bonds City loans Unamortized premiums/ discounts Total 2016 Series A Restated Balance at July 1, 2021 Balance Additions Repayments June 30, 2022 $ 186,295,000 $ 30,088,278 (1,413,349) $ 11,985,000 $ 174,310,000 609,516 3,303,610 27,394,184 10,638 (1,402,711) $ 214,969,929 $ 609,516 $ 15,299,248 $ 200,301,473 Due within One year $ 13,190,000 3,369,682 $ 16,559,682 On December 22, 2016, the La Quinta Redevelopment Project Areas No. 1 and 2 Subordinate Tax Allocation Refunding Bonds 2016 Taxable Series A Bonds were issued for $35,055,000 by the Successor Agency to the La Quinta Redevelopment Agency (the "Agency") to refinance on an advance basis the La Quinta Redevelopment Agency's (the "Prior Agency") previously issued $6,000,000 La Quinta Redevelopment Project Area No. 2, Subordinate Taxable Tax Allocation Bonds, Series 2011 (the "2011 Project Area No. 2 Taxable Bonds") of which $5,810,000 was outstanding and the Prior Agency's loan obligation under the Loan Agreement, dated February 3, 2004 as supplemented by the Second Supplemental Loan Agreement, dated as of March 1, 2011 (the "2011 Loan Obligation") in connection with the La Quinta Financing Authority's previously issued $28,850,000 Local Agency Subordinate Taxable Revenue Bonds, 2011 Series A (the "2011 Taxable Housing Bonds") of which $26,635,000 was outstanding. 71 361 City of La Quinta, California Notes to Financial Statements June 30, 2022 The Bonds were issued on a subordinate basis to the $65,600,000 Successor Agency to the La Quinta Redevelopment Agency, La Quinta Redevelopment Project Areas No. 1 and 2, Tax Allocation Refunding Bonds, 2014 Series. The Bonds are payable from and secured by the Pledged Tax Revenues, as defined herein, to be derived from the La Quinta Redevelopment Project Area No. 1 and La Quinta Redevelopment Project Area No. 2. The principal of and interest on the Bonds are payable solely from the pledged tax revenues allocated to the Successor Agency from the project areas. The principal balance of outstanding bonds at June 30, 2022, is $27,985,000 with an unamortized discount of $186,173. The Bonds mature in 2040, but may be called before maturity and redeemed at the option of the Agency, in whole or in part, from the proceeds of refunding bonds or other available funds, on September 1, 2026 or on any date thereafter prior to maturity at a redemption price equal to the principal amount of Bonds to be redeemed, without premium, plus accrued interest to the redemption date. Year Ending June 30, Principal Interest Total 2021 Series A 2023 $ 1,430,000 $ 1,079,255 $ 2,509,255 2024 1,465,000 1,035,479 2,500,479 2025 1,510,000 988,315 2,498,315 2026 1,565,000 937,680 2,502,680 2027 1,620,000 882,845 2,502,845 2028-2032 9,020,000 3,438,433 12,458,433 2033-2037 10,085,000 1,311,415 11,396,415 2038-2040 1,290,000 63,152 1,353,152 $ 27,985,000 $ 9,736,574 $ 37,721,574 On April 14, 2021, the Agency issued $156,915,000 in Series 2021 A Tax Allocation Refunding Bonds to refund the Series 2013 A and B and Series 2014 A Tax Allocation Bonds. The bonds are payable in annual installments ranging from $4,785,000 to $13,610,000 until maturity on September 1, 2034. Interest is payable semiannually on March 1 and September 1 of each year, at a rate of 2.774%. Bonds outstanding at June 30, 2022 were $146,325,000. The principal and interest on the bonds are payable solely from the pledged tax revenues allocated to the Successor Agency from the project areas. 72 362 City of La Quinta, California Notes to Financial Statements June 30, 2022 Future debt service requirements on these bonds are as follows: Year Ending June 30, Principal Interest Total 2023 $ 11,760,000 $ 2,449,336 $ 14,209,336 2024 11,790,000 2,405,638 14,195,638 2025 11,845,000 2,338,010 14,183,010 2026 11,920,000 2,227,650 14,147,650 2027 12,060,000 2,072,532 14,132,532 2028-2032 63,635,000 6,794,780 70,429,780 2033-2035 23,315,000 709,725 24,024,725 Loans from the City of La Quinta $ 146,325,000 $ 18,997,671 $ 165,322,671 The City of La Quinta loaned money to the Former Agency to cover operating and capital shortfalls. In a letter dated November 6, 2013, the California Department of Finance approved the loans as enforceable obligations to be paid through Successor Agency property tax. This loan approved split between the City's General and the Housing Authority Funds. As of June 30, 2022, principal and interest due to the City of La Quinta was $27,394,184, and is included as part of the due from other governments balance in the City's General and the Housing Authority Funds. On November 22, 2017, the Department of Finance (DOF) approved the last and final Recognized Obligation Payment Schedules (ROPS). The ROPS is a comprehensive schedule which includes all bond debt service payments, City loan repayments, administration, and annual reporting requirements from fiscal years 2018-2019 to 2039-2040. Pledged Tax Revenues The City pledged, as security for bonds issued, either directly or through the Financing Authority, a portion of tax increment revenue (including Low and Moderate Income Housing set -aside and pass through allocations) that it receives. The bonds issued were to provide financing for various capital projects, accomplish Low and Moderate Income Housing projects and to defease previously issued bonds. Assembly Bill 1X 26 provided that upon dissolution of the Redevelopment Agency, property taxes allocated to redevelopment agencies no longer are deemed tax increment but rather property tax revenues and will be allocated first to successor agencies to make payments on the indebtedness incurred by the dissolved redevelopment agency. Total principal and interest remaining on the debt is $203,044,245 with annual debt service requirements as indicated above. For the current year, the total property tax revenue recognized by the Successor Agency for the payment of indebtedness incurred was $20,063,872 and the debt service obligation on the bonds was $15,285,741. Insurance The Successor Agency of the Former Agency is covered under the insurance policy of the City of La Quinta at June 30, 2022. 73 363 City of La Quinta, California Notes to Financial Statements June 30, 2022 Note 20 - Extraordinary Item Annual loan repayments of the loan between the City and the Successor Agency are first applied to principal then interest and when received are allocated 80 percent General Fund and 20 percent Housing Authority Fund. The interest accrued on the adjusted principal amount is reflected as an extraordinary gain by the City and an extraordinary loss in the Successor Agency. The Department of Finance approval of the last and final ROPS increased the quarterly interest rate (from 3% to 4%, since the inception of the loan in November 2006). The interest due as of June 30, 2022 was $14,358,699. Note 21- Subsequent Events CaIPERS Investment Return In July of 2022, CaIPERS announced a net investment return of negative 6.1% for fiscal year ending 2021-22. This, along with the change in the discount rate to 6.8% will negatively impact the GASB 68 Net Pension Liability in future reporting periods. As the investment pool experienced gains in fiscal year 2021 resulting in a drastically reduced liability in fiscal year 2022, the City expects the inverse to be true in fiscal year 2023 as all gains were lost in fiscal year 2022. See Note 9 for further discussion on the Net Pension Liability and details as to the timing of the actuarially driven reporting process. Highway 111 Bridge Funding In November 2020, Caltrans advised the City that the Highway Bridge Planning (HBP) Funding Program had been oversubscribed for FY2020/21 and 2021/22 and there is no additional programming capacity for projects already in construction or ready to advertise. At the direction of the City Council, in June 2021, the City agreed to provide "at risk" advance funding using the Advance Construction Procedure outlined in Section 3.7 of the Caltrans Local Procedures Manual, and Caltrans approved the City's request. Due to higher engineer's estimates, the updated construction phase which includes construction, construction engineering, and contingency is estimated at $25,370,901. The HBP Funding will ultimately contribute 88.53% or up to $15,905,300 toward eligible (Construction Phase) costs which the City has agreed to advance. Staff and the Financial Advisory Commission (FAC) recommend using a combination of Unassigned Reserves and Measure G Reserves for this advance funding. The City anticipates these funds will be reimbursed within two to five fiscal years. On October 18, 2022, City Council approved an additional $4,501,803 in advanced funding from the City's unassigned reserves. The bids received were higher than the current budget and funding made available to the project. Staff recommends awarding the project and requesting additional funds from both the Caltrans sponsored Highway Bridge (HBP) Funding Program and the Coachella Valley Association of Governments (CVAG). 74 364 �' Required Supplementary Information June 30, 2022 City of La Quinta, California 365 This Page Left Intentionally Blank 366 City of La Quinta, California Budgetary Comparison Schedule - General Fund Year Ended June 30, 2022 Variance with Budget Amounts Actual Final Budget Original Final Amounts Positive (Negative) Budgetary Fund Balance, July 1 $ 142,316,543 $ 142,316,543 $ 142,316,543 $ Resources (Inflows) Taxes 45,957,000 58,047,000 63,010,284 4,963,284 Licenses and permits 2,252,000 3,572,000 4,521,449 949,449 Intergovernmental 8,251,100 8,099,422 8,636,752 537,330 Charges for services 876,010 876,010 1,623,951 747,941 Use of money and property 545,000 545,000 (4,016,341) (4,561,341) Fines and forfeitures 294,000 609,000 657,589 48,589 Miscellaneous 629,100 629,100 562,810 (66,290) Extraordinary Item - 487,612 487,612 Amounts available for appropriations 201,120,753 214,694,075 217,800,649 3,106,574 Charges to Appropriation (Outflows) General government Legislative 302,200 302,200 251,153 51,047 City manager 1,076,000 1,096,000 796,578 299,422 City attorney 696,000 796,000 370,189 425,811 Marketing 1,325,900 1,540,900 1,389,343 151,557 Human resources 376,000 411,000 269,015 141,985 City clerk 625,200 667,200 586,861 80,339 Fiscal services 1,444,100 1,444,100 1,241,161 202,939 Central services 3,155,850 5,441,850 4,776,763 665,087 The Hub customer services 986,000 1,066,000 834,387 231,613 Public safety Police 17,805,100 17,805,100 16,831,255 973,845 Code compliance 1,506,320 1,559,320 1,312,923 246,397 Fire 7,615,800 7,646,300 7,542,121 104,179 Planning and development Current planning 678,600 748,600 559,340 189,260 Public buildings 1,321,200 1,378,700 1,374,563 4,137 Building & safety 919,800 1,094,800 960,672 134,128 Administration 656,200 746,200 816,867 (70,667) Community services Community services admin 808,500 888,500 661,768 226,732 Wellness center 597,900 677,900 612,277 65,623 Recreation programs/special events 908,300 1,078,300 640,734 437,566 Park maintenance 2,530,900 2,656,900 2,445,674 211,226 See Note to Required Supplementary Information 77 367 City of La Quinta, California Budgetary Comparison Schedule — General Fund Year Ended June 30, 2022 Variance with Budget Amounts Actual Final Budget Original Final Amounts Positive (Negative) Public works Administration $ 739,900 $ 739,900 $ 535,839 $ 204,061 Development services 431,200 448,200 374,998 73,202 Maintenance/operations - street 496,600 503,600 426,354 77,246 Engineering services 761,800 1,101,900 758,472 343,428 Capital outlay 505,000 1,246,322 739,530 506,792 Debt Service Principal - 10,705 (10,705) Interest - 779 (779) Transfers out 6,892,356 35,854,857 4,773,315 31,081,542 Total charges to appropriations 55,162,726 88,940,649 51,893,636 37,047,013 Budgetary Fund Balance, June 30 $ 145,958,027 $ 125,753,426 $ 165,907,013 $ 40,153,587 See Note to Required Supplementary Information 78 368 City of La Quinta, California Budgetary Comparison Schedule — Housing Authority Year Ended June 30, 2022 Budgetary Fund Balance, July 1 Resources (Inflows) Use of money and property Extraordinary item Miscellaneous Amounts available for appropriations Charges to Appropriation (Outflows) Planning and development Community services Total charges to appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final Actual Amounts $ 23,806,700 $ 23,806,700 $ 23,806,700 195,400 195,400 370,000 711,000 1,136,000 24, 713,100 1,542,200 250,000 1,792,200 960,143 121,903 365,484 25,508,100 25,254,230 1,761,200 250,000 2,011,200 1,187,673 50,700 1,238,373 $ 22,920,900 $ 23,496,900 $ 24,015,857 Variance with Final Budget Positive (Negative) $ 764,743 (248,097) (770,516) (253,870) 573,527 199,300 772,827 $ 518,957 See Note to Required Supplementary Information 79 369 City of La Quinta, California Schedule of Proportionate Share of the Net Pension Liability — Miscellaneous Plan Last 10 Years* 2015 2016 2017 2018 2019 2020 2021 2022 Proportion of the net pension liability 0.1034% 0.1260% 0.1257% 0.1272% 0.1287% 0.13134% 0.13329% 0.14222% Proportionate share of the net pension liability $ 6,433,391 $ 8,651,290 $ 10,874,098 $ 12,612,523 $ 12,403,691 $ 13,458,200 $ 14,502,311 $ 7,691,773 Covered payroll $ 5,421,945 $ 5,480,758 $ 5,569,002 $ 5,739,416 $ 6,064,875 $ 6,669,204 $ 7,066,830 $ 6,238,425 Proportionate share of the net pension liability as a percentage of covered payroll 118.65% 157.85% 195.26% 219.75% 204.52% 201.80% 205.22% 123.30% Plan fiduciary net position as a percentage of the total pension liability 79.82% 78.40% 74.06% 73.31% 75.30% 77.73% 77.71% 90.60% * - Fiscal year 2015 was the first year of implementation, therefore, only eight years are shown. Changes in Assumptions The discount rate changed from 7.65 percent used for the June 30, 2016 measurement date to 7.15 percent used for the June 30, 2017 measurement date. Covered Payroll In accordance with GASB Statement No. 82, Pension Issues - An Amendment of GASB Statement No. 67, No. 68, and No. 73, we have restated to show covered payroll based on pensionable earnings. 370 80 City of La Quinta, California Schedule of Pension Plan Contributions — Miscellaneous Plan Last 10 Years* 2015 2016 2017 2018 2019 2020 2021 2022 Actuarially determined contributions - miscellaneous $ 728,073 $ 797,603 $ 949,231 $ 1,061,439 $ 1,284,275 $ 1,479,137 $ 2,581,158 $ 4,650,357 Contributions in relation to the actuarially determined contribution (728,073) (797,603) (949,231) (1,061,439) (1,284,275) (1,479,137) (2,581,158) (4,650,357) Contribution deficiency (excess) $ $ - $ - $ - $ - $ - $ - $ Covered payroll $ 5,480,758 $ 5,569,002 $ 5,739,416 $ 6,064,875 $ 6,669,204 $ 7,066,830 $ 6,238,425 $ 6,580,736 Contributions as a percentage of covered payroll 13.28% 14.32% 16.54% 17.50% 19.26% 20.93% 41.38% 70.67% * - Fiscal year 2015 was the first year of implementation, therefore, only eight years are shown. Covered Payroll In accordance with GASB Statement No. 82, Pension Issues - An Amendment of GASB Statement No. 67, No. 68, and No. 73, we have restated to show covered payroll based on pensionable earnings. 371 81 City of La Quinta, California Schedule of Changes in the Net OPEB Liability/(Asset) and Related Ratios Last 10 Years* 2018 2019 2020 2021 2022 Total OPEB Liability Service cost $ 90,827 $ 93,438 $ 85,174 $ 88,219 $ 87,732 Interest 93,346 100,177 93,071 97,183 102,210 Differences between expected and actual experience - 71,533 - 103,495 (1,617) Changes of assumptions - (44,229) (14,219) 44,464 - Benefit payments (91,822) (86,570) (98,584) (98,490) (89,947) Net Change in Total OPEB Liability 92,351 134,349 65,442 234,871 98,378 Total OPEB liability - beginning 1,288,598 1,380,949 1,515,298 1,580,740 1,815,611 Total OPEB liability - ending $ 1,380,949 $ 1,515,298 $ 1,580,740 $ 1,815,611 $ 1,913,989 Plan Fiduciary Net Position (FNP) Employer contributions Net investment income Benefit payments Administrative expense $ - $ 1,609,970 $ 98,584 $ 98,490 $ 89,947 - (1,680) 106,805 88,052 336,983 - (86,570) (98,584) (98,490) (89,947) - (406) (327) (803) (624) Net Change in Plan Fiduciary Net Position - 1,521,314 106,478 87,249 336,359 Plan Fiduciary Net Position- Beginning of Year - 1,521,314 1,627,792 1,715,041 Plan Fiduciary Net Position- End of Year $ - $ 1,521,314 $ 1,627,792 $ 1,715,041 $ 2,051,400 Net OPEB liability/(asset) - End of Year $ 1,380,949 $ (6,016) $ (47,052) $ 100,570 $ (137,411) Fiduciary Net Position as a percentage of the Total OPEB Liability 0.0% 100.4% 103.0% 94.5% 107.2% Covered -employee payroll 5,603,428 6,064,875 6,669,204 7,066,830 6,238,425 Net OPEB liability/(asset) as a percentage of covered -employee payroll 24.6% -0.1% -0.7% Notes to Schedule: * Fiscal year 2018 was the first year of implementation, therefore only five years are shown. 1.4% -2.2% Changes in Assumptions The discount rate and long-term expected rate of return changed from 6.00 percent used for the June 30, 2019 measurement date to 5.50 percent used for the June 30, 2020 measurement date. The inflation assumption was changed from 2.50 percent used for the June 30, 2019 measurement date to 2.25 percent used for the June 30, 2020 measurement date. For the June 30, 2020 measurement date, healthcare trend rates were reset to reflect updated cost increase expectations. 372 82 City of La Quinta, California Schedule of OPEB Contributions Last 10 Years* Actuarially determined contribution (ADC) Contributions in relation to the (ADC) Contribution deficiency (excess) 2018 2019 2020 $ 201,513 $ 88,280 $ 1,609,970 98,584 (1,408,457) (10,304) 2021 2022 90,229 $ 86,939 $ 101,376 98,490 89,947 91,530 (8,261) (3,008) 9,846 Covered payroll $ 6,064,875 $ 6,669,204 $ 7,066,830 $ 6,238,425 $ 6,580,736 Contributions as a percentage of payroll Notes to Schedule Valuation date: 26.5% 1.5% 1% 1% 1% Actuarially determined contribution rates are calculated as of June 30, one year prior to the end of the fiscal year in which contributions reported. Methods and assumptions used to determined contribution rates: Actuarial cost method Amortization method Amortization period Asset valuation method Inflation Healthcare Trend Rate Investment rate of return Retirement age Mortality Entry -Age Normal Cost Method Level percent of payroll 19 years Market value 2.25% 7% in the first year, trending down to 4% over 58 years. 5.50% 55 Derived using CaIPERS Membership Data for all Funds Notes to Schedule: * Fiscal year 2018 was the first year of implementation, therefore only five years are shown. 373 83 City of La Quinta, California Note to Required Supplementary Information June 30, 2022 Note 1- Budget Procedures General Budget Policies The City adopts an annual budget prepared on the modified accrual basis of accounting for its governmental funds and on the accrual basis of accounting for its proprietary funds. The City manager or his designee is authorized to transfer budgeted amounts between the accounts of any department or funds that are approved by City Council. Prior year appropriations lapse unless they are approved for carryover into the following fiscal year. Expenditures may not legally exceed appropriations at the department level. The City did not adopt a budget for the Transportation Uniform Mitigation Fee Special Revenue Fund. Budget Basis of Accounting Budget for governmental funds are adopted on a basis consistent with generally accepted accounting principles (GAAP). Expenditures in Excess of Appropriations The following funds had expenditures in excess of appropriations for the year ended June 30, 2022: Budget Actual Variance General Fund Administration $ 746,200 $ 816,867 $ (70,667) Debt Service - 11,340 (11,340) Library and Museum Transfers out - 58,295 (58,295) South Coast Air Quality Planning and Development 42,500 47,298 (4,798) Measure A Public Works - 45,917 (45,917) 84 374 �i` Supplementary Information June 30, 2022 City of La Quinta, California 375 This page intentionally left blank. 376 City of La Quinta, California Other Governmental Funds June 30, 2022 Special Revenue Funds Special revenue funds are used to account for specific revenues (other than expendable trusts and major capital projects) and the related expenditures that are legally required to be accounted for in a separate fund. The City of La Quinta has the following Special Revenue Funds: State Gas Tax Fund — To account for gasoline allocations made by the State of California. These revenues are restricted by the State to expenditures for street -related purposes only. Library and Museum Fund —To account for revenues from property tax increment dedicated library and museum services. Federal Assistance Fund —To account for revenues from the Community Development Block Grants received from the Federal Government and the expenditures of those resources. State Law Enforcement Services Account (SLESA) Fund — To account for state funded "Citizens for Public Safety" (COPS) program activities, as per Assembly Bill 3229, which supplements frontline police services such as anti - gang community crime prevention. Lighting and Landscaping Fund — To account for special assessments levied on real property and the expenditure thereof from City-wide lighting and landscape maintenance and improvements. Quimby Fund —To account for the accumulation of developer fees received under the provisions of the Quimby Act for park development and improvements. Capital projects to be funded from this source will be budgeted and expended in a separate capital projects fund. La Quinta Public Safety Officer Fund —To account for contributions to be distributed to public safety officers disabled or killed in the line of duty. Art in Public Places —To account for development fees paid in lieu of acquisition and installation of approved artworks in a development with expenditures restricted to acquisition, installation, maintenance and repair of artworks at approved sites. South Coast Air Quality Fund —To account for contributions from the South Coast Air Quality Management District. Use is limited to reduction and control of airborne pollutants. AB 939 Fund —To account for the State mandated program to reduce waste sent to the landfills through recycling efforts. Housing Grant Fund —To account for housing related grants as required by outside agencies for reporting purposes. Law Enforcement Fund —To account for law enforcement grants and restricted revenue for public safety. 377 87 City of La Quinta, California Other Governmental Funds June 30, 2022 Measure A Fund — In 1988, Riverside County voters approved a half cent sales tax, known as Measure A, to fund a variety of highway improvements, local street and road maintenance, commuter assistance and specialized highway transit projects. This fund is used to collect this tax and pursuant to the provision of Measure A, it is restricted for local street and road expenditures. Economic Development Fund —To account for the revenues and expenditures related to proceeds from sale of City owned land and future economic development. AB 1379 Fund —To account for the revenues and expenditures related to the annual business license accessibility fee to be used for expenses enhancing accessibility requirements. Transportation Uniform Mitigation Fee Fund —To account for the revenues and expenditures related to Transportation Uniform Mitigation Fee monies. Disaster Recovery Fund —To account for the use of one-time federal funding designed to deliver relief to American workers and aid in economic recovery in the wake of COVID-19. This Act was passed by Congress in 2021, to provide Coronavirus fiscal recovery funds to state and local governments. Capital Project Funds Capital projects funds account for the financial resources to be used for the acquisition, construction or improvements of major capital facilities and infrastructure. Infrastructure Fund —To account for the accumulation of resources provided through developer fees for the acquisition, construction or improvement of the City's infrastructure, prior to adoption of the new Developer Impact Fee Structure on August 16, 1999. This fund accounts for all developer resources received prior to this date, and is budgeted by the Council through adoption of the annual capital improvement program budget. Civic Center Fund — This fund accounts for the accumulation of resources provided through developer fees for the acquisition, construction, or improvement of the Civic Center. Maintenance Facilities DIF, Transportation Fund, Parks and Recreations Fund, Library Development Fund, Community Center Fund, Street Facility Fund, Park Facility Fund, Fire Facility Fund — To account for the accumulation of resources provided through developer fees for the acquisition, construction, or improvement of the City's infrastructure. The Developer Impact Fee was adopted by the City Council on August 16, 1999. Eight funds have been established to account for the specific impact areas of these fees, and are budgeted by the Council through adoption of the annual Capital Improvement Program budget. Debt Service Funds Debt Service Funds are used to account for the accumulation of resources for, and the payment of, governmental long-term debt principal and interest. La Quinta Financing Authority Fund —This fund is used to account for the debt service that will be used for the principal and interest payments of the Financing Authority's outstanding debt and any related reporting requirements. 88 378 City of La Quinta, California Combining Balance Sheet - Nonmajor Governmental Funds June 30, 2022 Special Revenue Funds State Library and Federal Gas Tax Museum Assistance SLESA Lighting and Landscaping Assets Pooled cash and investments $ 1,711,782 $ 8,902,260 $ 2,127 $ 378,119 $ 683,255 Receivables Accounts 28,122 - - - - Taxes 140,031 - - - 22,581 Accrued interest 1,085 5,641 1 240 433 Prepaid costs - 433 - - - Due from other governments 63,438 1,162,201 169,546 Total assets $ 1,944,458 $ 10,070,535 $ 171,674 $ 378,359 $ 706,269 Liabilities and Fund Balances Liabilities Accounts payable $ 7,998 $ 94,694 $ Accrued liabilities 18,397 3,681 Unearned revenues - Due to other governments - - Due to other funds Total liabilities 956 $ 77,352 10,013 26,395 98,375 - 956 87,365 Deferred Inflow of Resources Unavailable revenues 169,546 Fund Balances Nonspendable Prepaid costs Restricted for Planning and development projects Public safety Community services Public works Capital projects Unassigned 433 9,971,727 2,128 377,403 1,918,063 - 618,904 Total fund balances 1,918,063 9,972,160 2,128 377,403 618,904 Total liabilities and fund balances $ 1,944,458 $ 10,070,535 $ 171,674 $ 378,359 $ 706,269 89 379 City of La Quinta, California Combining Balance Sheet — Nonmajor Governmental Funds June 30, 2022 Special Revenue Funds La Quinta Public Art in South Coast Quimby Safety Officer Public Places Air Quality AB 939 Assets Pooled cash and investments $ - $ 50,351 $ 833,169 $ 44,097 $ 848,578 Receivables Accounts - - - Taxes - - - Accrued interest 32 528 28 538 Prepaid costs - - - - Due from other governments - - 13,566 2,911 Total assets $ $ 50,383 $ 833,697 $ 57,691 $ 852,027 Liabilities and Fund Balances Liabilities Accounts payable Accrued liabilities Unearned revenues Due to other governments Due to other funds 713,669 Total liabilities 713,669 Deferred Inflow of Resources Unavailable revenues Fund Balances Nonspendable Prepaid costs Restricted for $ $ $ 20,707 $ 39,451 20,707 39,451 Planning and development projects - - - 36,984 812,576 Public safety 50,383 Community services - 833,697 Public works - - Capital projects - - Unassigned (713,669) - - Total fund balances (713,669) 50,383 833,697 36,984 812,576 Total liabilities and fund balances $ $ 50,383 $ 833,697 $ 57,691 $ 852,027 380 90 City of La Quinta, California Combining Balance Sheet — Nonmajor Governmental Funds June 30, 2022 Assets Pooled cash and investments Receivables Accounts Taxes Accrued interest Prepaid costs Due from other governments Total assets Liabilities and Fund Balances Liabilities Accounts payable Accrued liabilities Unearned revenues Due to other governments Due to other funds Total liabilities Special Revenue Funds Housing Law Grant Enforcement Measure A Economic Development AB 1379 - $ 247,096 $ 4,222,941 $ 3,146,698 $ 67,304 96,157 - - 267,566 - - 514,652 - - 157 2,676 1,994 43 $ 96,157 $ 247,253 $ 4,740,269 $ 3,416,258 $ 67,347 $ $ $ 7,509 $ 903 219,372 10,924 219,372 10,924 7,509 903 Deferred Inflow of Resources Unavailable revenues - - - 251,890 Fund Balances Nonspendable Prepaid costs 96,157 - - - Restricted for Planning and development projects - - 66,444 Public safety 236,329 - Community services - - 3,156,859 - Public works 4,740,269 Capital projects - - - Unassigned (219,372) - - - Total fund balances (123,215) 236,329 4,740,269 3,156,859 66,444 Total liabilities and fund balances $ 96,157 $ 247,253 $ 4,740,269 $ 3,416,258 $ 67,347 381 91 City of La Quinta, California Combining Balance Sheet — Nonmajor Governmental Funds June 30, 2022 Special Revenue Funds Capital Projects Funds Transportation Maintenance Uniform Disaster Facilities Assets Mitigation Fee Recovery DIF Infrastructure Civic Center Pooled cash and investments Receivables $ 444,116 $ 4,893,295 $ 192,367 $ 18,937 $ 1,148,601 Accounts Taxes - - Accrued interest - - - Prepaid costs - 3,101 122 12 727 Due from other governments - - - Total assets Liabilities and Fund Balances Liabilities Accounts payable Accrued liabilities Unearned revenues Due to other governments Due to other funds Total liabilities Deferred Inflow of Resources Unavailable revenues Fund Balances Nonspendable Prepaid costs Restricted for Planning and development projects Public safety Community services Public works Capital projects Unassigned $ 444,116 $ 4,896,396 $ 192,489 $ 18,949 $ 1,149,328 $ 437,519 $ 4,993,504 437,519 4,993,504 $ 12,395 $ $ 22,798 12,395 - 22,798 6,597 180,094 Total fund balances 6,597 (97,108) (97,108) 180,094 18,949 1,126,530 18,949 1,126,530 Total liabilities and fund balances $ 444,116 $ 4,896,396 $ 192,489 $ 18,949 $ 1,149,328 382 92 City of La Quinta, California Combining Balance Sheet — Nonmajor Governmental Funds June 30, 2022 Capital Projects Funds Transportation Parks and Library Community Recreation Development Center Street Facility Assets Pooled cash and investments $ 4,593,409 $ 680,496 $ - $ 638,690 $ 75,737 Receivables Accounts - - Taxes - - Accrued interest 2,911 431 - 405 48 Prepaid costs - - - Due from other governments - - Total assets Liabilities and Fund Balances $ 4,596,320 $ 680,927 $ $ 639,095 $ 75,785 Liabilities Accounts payable $ 92,851 $ 6,659 $ - $ 65,254 $ Accrued liabilities - Unearned revenues - - Due to other governments - 1,273,276 Due to other funds - Total liabilities Deferred Inflow of Resources Unavailable revenues Fund Balances Nonspendable Prepaid costs Restricted for Planning and development projects Public safety Community services Public works Capital projects Unassigned 92,851 6,659 4,503,469 674,268 Total fund balances 4,503,469 1,273,276 65,254 573,841 (1,273,276) 674,268 (1,273,276) 75,785 573,841 75,785 Total liabilities and fund balances $ 4,596,320 $ 680,927 $ $ 639,095 $ 75,785 383 93 City of La Quinta, California Combining Balance Sheet — Nonmajor Governmental Funds June 30, 2022 Capital Projects Funds Fund Total Financing Governmental Park Facility Fire Facility Authority Funds Assets Pooled cash and investments $ 5,894 $ 409,045 $ - $ 34,238,364 Receivables Accounts - - - 295,688 Taxes - - - 677,264 Accrued interest 4 259 - 21,416 Prepaid costs - - - 96,590 Due from other governments - - - 1,411,662 Total assets Liabilities and Fund Balances Liabilities Accounts payable Accrued liabilities Unearned revenues Due to other governments Due to other funds $ 5,898 $ 409,304 $ - $ 36,740,984 - $ $ $ 887,046 - - - 32,091 - - - 4,993,504 - - - 1,273,276 - - - 943,965 Total liabilities - - - 8,129,882 Deferred Inflow of Resources Unavailable revenues - - - 421,436 Fund Balances Nonspendable Prepaid costs - - - 96,590 Restricted for Planning and development projects - - - 1,102,695 Public safety - 409,304 - 1,073,419 Community services 5,898 - - 13,970,309 Public works - - - 7,353,021 Capital projects - - - 6,897,057 Unassigned - - - (2,303,425) Total fund balances 5,898 409,304 - 28,189,666 Total liabilities and fund balances $ 5,898 $ 409,304 $ - $ 36,740,984 384 94 City of La Quinta, California Combining Statement of Revenues, Expenditures and Changes in Fund Balances — Nonmajor Governmental Funds Year Ended June 30, 2022 Special Revenue Funds State Library and Federal Gas Tax Museum Assistance SLESA Lighting and Landscaping Revenues Taxes $ $ - $ $ - $ - Assessments - - 969,257 Intergovernmental 1,788,042 3,103,537 1,530 161,285 - Investment income 12,459 70,896 (101) 2,717 3,001 Net decrease in fair value of investments (50,768) (275,476) (2,857) (11,237) (20,209) Developer participation - - Miscellaneous 1,988 Total revenues 1,749,733 2,900,945 (1,428) 152,765 952,049 Expenditures Current General government Public safety Planning and development Community services Public works Capital outlay Debt service Interest and fiscal charges 1,002,825 1,859,934 40,837 1,530 2,108,145 Total expenditures 1,002,825 1,859,934 1,530 40,837 2,108,145 Excess (Deficiency) of Revenues over (under) Expenditures 746,908 1,041,011 Other Financing Sources (Uses) Transfers in 190,000 Transfers out (482,614) (58,295) Total other financing sources (uses) (292,614) (58,295) (2,958) 111,928 (1,156,096) 1,285,000 1,285,000 Net Change in Fund Balances 454,294 982,716 (2,958) 111,928 128,904 Fund Balances, Beginning of Year 1,463,769 8,989,444 5,086 265,475 490,000 Fund Balances, End of Year $ 1,918,063 $ 9,972,160 $ 2,128 $ 377,403 $ 618,904 385 95 City of La Quinta, California Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Nonmajor Governmental Funds Year Ended June 30, 2022 Special Revenue Funds La Quinta Public Art in South Coast Quimby Safety Officer Public Places Air Quality AB 939 Revenues Taxes $ - $ - $ $ $ 65,870 Assessments - - - Intergovernmental - - - 52,791 69,686 Investment income - 405 6,657 327 6,616 Net decrease in fair value of investments - (1,591) (25,798) (1,360) (26,507) Developer participation - - 158,972 - - Miscellaneous - - Total revenues Expenditures Current General government Public safety Planning and development Community services Public works Capital outlay Debt service Interest and fiscal charges (1,186) 139,831 51,758 115,665 54,817 53,253 Total expenditures - 108,070 Excess (Deficiency) of Revenues over (under) Expenditures 47,298 109,742 47,298 109,742 (1,186) 31,761 4,460 5,923 Other Financing Sources (Uses) Transfers in - 2,000 50,000 Transfers out (713,669) - (12,678) Total other financing sources (uses) (713,669) 2,000 37,322 Net Change in Fund Balances (713,669) 814 69,083 4,460 5,923 Fund Balances, Beginning of Year 49,569 764,614 32,524 806,653 Fund Balances, End of Year $ (713,669) $ 50,383 $ 833,697 $ 36,984 $ 812,576 386 96 City of La Quinta, California Combining Statement of Revenues, Expenditures and Changes in Fund Balances — Nonmajor Governmental Funds Year Ended June 30, 2022 Special Revenue Funds Housing Law Economic Grant Enforcement Measure A Development Revenues Taxes Assessments Intergovernmental Investment income Net decrease in fair value of investments Developer participation Miscellaneous Total revenues Expenditures Current General government $ - $ 2,031,006 $ 34,827 2,320 30,150 273,103 (9,805) (118,901) (99,068) 40,117 27,342 1,982, 372 174,035 Public safety - 14,646 Planning and development 123,215 - Community services Public works Capital outlay Debt service Interest and fiscal charges Total expenditures 45,917 AB 1379 18,705 506 (1,990) 17,221 16,843 1,871 123,215 14,646 45,917 16,843 1,871 Excess (Deficiency) of Revenues over (under) Expenditures (123,215) 12,696 1,936,455 157,192 15,350 Other Financing Sources (Uses) Transfers in - - - Transfers out - (195,415) (395,454) (50,000) - Total other financing sources (uses) (195,415) (395,454) (50,000) - Net Change in Fund Balances (123,215) (182,719) 1,541,001 107,192 15,350 Fund Balances, Beginning of Year 419,048 3,199,268 3,049,667 51,094 Fund Balances, End of Year $ (123,215) $ 236,329 $ 4,740,269 $ 3,156,859 $ 66,444 387 97 City of La Quinta, California Combining Statement of Revenues, Expenditures and Changes in Fund Balances — Nonmajor Governmental Funds Year Ended June 30, 2022 Special Revenue Funds Capital Projects Funds Transportation Maintenance Uniform Disaster Facilities Mitigation Fee Recovery DIF Infrastructure Civic Center Revenues Taxes $ - $ - $ - $ - $ - Assessments - - - - Intergovernmental - - Investment income - 11,120 1,035 156 7,028 Net decrease in fair value of investments (860) (108,228) (4,708) (606) (30,211) Developer participation - - 136,752 - 651,093 Miscellaneous Total revenues Expenditures Current General government Public safety Planning and development Community services Public works Capital outlay Debt service Interest and fiscal charges Total expenditures (860) (97,108) 133,079 (450) 627,910 Excess (Deficiency) of Revenues over (under) Expenditures (860) (97,108) 133,079 (450) 627,910 Other Financing Sources (Uses) Transfers in Transfers out Total other financing sources (uses) Net Change in Fund Balances (860) (97,108) 133,079 (450) 627,910 Fund Balances, Beginning of Year 7,457 47,015 19,399 498,620 Fund Balances, End of Year $ 6,597 $ (97,108) $ 180,094 $ 18,949 $ 1,126,530 388 98 City of La Quinta, California Combining Statement of Revenues, Expenditures and Changes in Fund Balances — Nonmajor Governmental Funds Year Ended June 30, 2022 Capital Projects Funds Parks and Library Community Transportation Recreation Development Center Street Facility Revenues Taxes $ - $ - $ $ - $ Assessments Intergovernmental - - Investment income 29,072 3,596 192 3,732 575 Net decrease in fair value of investments (123,443) (15,051) (16,385) (2,092) Developer participation 2,731,351 1,032,032 196,456 352,108 34,015 Miscellaneous - - Total revenues 2,636,980 Expenditures Current General government Public safety Planning and development Community services Public works Capital outlay Debt service Interest and fiscal charges Total expenditures Excess (Deficiency) of Revenues over (under) Expenditures Other Financing Sources (Uses) Transfers in Transfers out 400,000 1,020,577 196,648 339,455 32,498 11,135 400,000 - 11,135 2,236,980 1,020,577 185,513 339,455 32,498 Total other financing sources (uses) - - - Net Change in Fund Balances 2,236,980 1,020,577 185,513 339,455 32,498 Fund Balances, Beginning of Year 2,266,489 (346,309) (1,458,789) 234,386 43,287 Fund Balances, End of Year $ 4,503,469 $ 674,268 $ (1,273,276) $ 573,841 $ 75,785 389 99 City of La Quinta, California Combining Statement of Revenues, Expenditures and Changes in Fund Balances — Nonmajor Governmental Funds Year Ended June 30, 2022 Capital Projects Funds Debt Service Fund Total Financing Governmental Park Facility Fire Facility Authority Funds Revenues Taxes $ - $ - $ $ 2,096,876 Assessments - - - 969,257 Intergovernmental - - 5,230,403 Investment income 50 2,581 1,100 469,293 Net decrease in fair value of investments (188) (10,948) (958,287) Developer participation 40 220,411 - 5,513,230 Miscellaneous - - 42,105 Total revenues Expenditures Current General government Public safety Planning and development Community services Public works Capital outlay Debt service Interest and fiscal charges Total expenditures (98) 212,044 1,100 13,362,877 1,100 1,100 55,483 298,969 1,914,751 3,558,417 53,253 11,135 1,100 5,893,108 Excess (Deficiency) of Revenues over (under) Expenditures (98) 212,044 7,469,769 Other Financing Sources (Uses) Transfers in Transfers out Total other financing sources (uses) Net Change in Fund Balances (98) 212,044 Fund Balances, Beginning of Year 5,996 197,260 1,527,000 (1,908,125) (381,125) 7,088,644 21,101,022 Fund Balances, End of Year $ 5,898 $ 409,304 $ $ 28,189,666 390 100 City of La Quinta, California Budgetary Comparison Schedule — Special Revenue Fund State Gas Tax Year Ended June 30, 2022 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 1,463,769 $ 1,463,769 $ 1,463,769 $ Resources (Inflows) Intergovernmental 1,766,880 1,766,880 1,788,042 21,162 Use of money and property 9,000 9,000 (38,309) (47,309) Transfers in 190,000 190,000 190,000 Amounts available for appropriations 3,429,649 3,429,649 3,403,502 (26,147) Charges to Appropriation (Outflows) Public works 1,226,400 1,276,400 1,002,825 273,575 Transfers out 781,100 1,708,283 482,614 1,225,669 Total charges to appropriations 2,007,500 2,984,683 1,485,439 1,499,244 Budgetary Fund Balance, June 30 $ 1,422,149 $ 444,966 $ 1,918,063 $ 1,473,097 391 101 City of La Quinta, California Budgetary Comparison Schedule — Special Revenue Fund Library and Museum Year Ended June 30, 2022 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 8,989,444 $ 8,989,444 $ 8,989,444 $ Resources (Inflows) Intergovernmental 2,755,200 2,755,200 3,103,537 348,337 Use of money and property 90,000 90,000 (204,580) (294,580) Miscellaneous revenue 5,500 6,700 1,988 (4,712) Amounts available for appropriations 11, 840,144 11, 841, 344 11,890,389 49,045 Charges to Appropriation (Outflows) Community services 4,301,510 4,727,500 1,859,934 2,867,566 Capital outlay 5,000 5,000 5,000 Transfers out 58,295 (58,295) Total charges to appropriations 4,306,510 4,732,500 1,918,229 2,814,271 Budgetary Fund Balance, June 30 $ 7,533,634 $ 7,108,844 $ 9,972,160 $ 2,863,316 102 392 City of La Quinta, California Budgetary Comparison Schedule — Special Revenue Fund Federal Assistance Year Ended June 30, 2022 Budgetary Fund Balance, July 1 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 5,086 $ 5,086 $ 5,086 $ Resources (Inflows) Intergovernmental 151,000 151,000 1,530 (149,470) Use of money and property - - (2,958) (2,958) Amounts available for appropriations Charges to Appropriation (Outflows) Public works Transfers out Total charges to appropriations 156,086 156,086 20,000 20,000 3,658 (152,428) 1,530 18,470 128,350 187,377 187,377 148,350 207,377 1,530 205,847 Budgetary Fund Balance, June 30 $ 7,736 $ (51,291) $ 2,128 $ 53,419 393 103 City of La Quinta, California Budgetary Comparison Schedule — Special Revenue Fund SLESA Year Ended June 30, 2022 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 265,475 $ 265,475 $ 265,475 $ Resources (Inflows) Intergovernmental 100,000 100,000 161,285 Use of money and property 1,000 1,000 (8,520) Amounts available for appropriations Charges to Appropriation (Outflows) Public safety 366,475 366,475 100,000 100,000 61,285 (9,520) 418,240 51,765 40,837 59,163 Budgetary Fund Balance, June 30 $ 266,475 $ 266,475 $ 377,403 $ 110,928 394 104 City of La Quinta, California Budgetary Comparison Schedule — Special Revenue Fund Lighting and Landscaping Year Ended June 30, 2022 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 490,000 $ 490,000 $ 490,000 $ Resources (Inflows) Assessments 981,700 981,700 969,257 (12,443) Use of money and property 8,000 8,000 (17,208) (25,208) Transfers in 1,285,000 1,285,000 1,285,000 Amounts available for appropriations Charges to Appropriation (Outflows) Public works 2,764,700 2,764,700 2,257,400 2,257,400 2,727,049 (37,651) 2,108,145 149,255 Budgetary Fund Balance, June 30 $ 507,300 $ 507,300 $ 618,904 $ 111,604 395 105 City of La Quinta, California Budgetary Comparison Schedule — Special Revenue Fund Quimby Year Ended June 30, 2022 Budgetary Fund Balance, July 1 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ $ Charges to Appropriation (Outflows) Transfers out 1,180,635 713,669 466,966 Budgetary Fund Balance, June 30 $ - $ (1,180,635) $ (713,669) $ 466,966 396 106 City of La Quinta, California Budgetary Comparison Schedule — Special Revenue Fund La Quinta Public Safety Officer Year Ended June 30, 2022 Budgetary Fund Balance, July 1 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 49,569 $ 49,569 $ 49,569 $ Resources (Inflows) Use of money and property 600 600 (1,186) (1,786) Transfers in 2,000 2,000 2,000 Amounts available for appropriations 52,169 52,169 50,383 (1,786) Budgetary Fund Balance, June 30 $ 52,169 $ 52,169 $ 50,383 $ (1,786) 397 107 City of La Quinta, California Budgetary Comparison Schedule - Special Revenue Fund Art in Public Places Year Ended June 30, 2022 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 764,614 $ 764,614 $ 764,614 $ Resources (Inflows) Use of money and property 5,000 5,000 (19,141) (24,141) Developer participation 75,000 75,000 158,972 83,972 Transfer In 50,000 50,000 50,000 Amounts available for appropriations Charges to Appropriation (Outflows) Community services Capital outlay Transfers out Total charges to appropriations 894,614 894,614 954,445 59,831 77,000 77,000 54,817 22,183 50,000 90,000 53,253 36,747 615,700 12,678 603,022 127,000 782,700 120,748 661,952 Budgetary Fund Balance, June 30 $ 767,614 $ 111,914 $ 833,697 $ 721,783 398 108 City of La Quinta, California Budgetary Comparison Schedule — Special Revenue Fund South Coast Air Quality Year Ended June 30, 2022 Budgetary Fund Balance, July 1 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 32,524 $ 32,524 $ 32,524 $ Resources (Inflows) Intergovernmental 52,000 52,000 52,791 791 Use of money and property 800 800 (1,033) (1,833) Amounts available for appropriations Charges to Appropriation (Outflows) Planning and development 85,324 85,324 42,500 42,500 84,282 (1,042) 47,298 (4,798) Budgetary Fund Balance, June 30 $ 42,824 $ 42,824 $ 36,984 $ (5,840) 399 109 City of La Quinta, California Budgetary Comparison Schedule — Special Revenue Fund AB 939 Year Ended June 30, 2022 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 806,653 $ 806,653 $ 806,653 Resources (InFlows) Taxes Intergovernmental Use of money and property Amounts available for appropriations Charges to Appropriation (Outflows) Planning and development $ 65,000 65,000 65,870 870 55,120 69,686 14,566 5,000 5,000 (19,891) (24,891) 876,653 931,773 150,000 205,120 922,318 (9,455) 109,742 95,378 Budgetary Fund Balance, June 30 $ 726,653 $ 726,653 $ 812,576 $ 85,923 400 110 City of La Quinta, California Budgetary Comparison Schedule — Special Revenue Fund Housing Grants Year Ended June 30, 2022 Budgetary Fund Balance, July 1 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ (33,108) $ (33,108) $ $ 33,108 Amounts available for appropriations (33,108) (33,108) 33,108 Charges to Appropriation (Outflows) Planning and development Total Charges to Appropriations 160,000 123,215 160,000 123,215 Budgetary Fund Balance, June 30 $ (33,108) $ (193,108) $ (123,215) $ 33,108 401 111 City of La Quinta, California Budgetary Comparison Schedule — Special Revenue Fund Law Enforcement Year Ended June 30, 2022 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 419,048 $ 419,048 $ 419,048 $ Resources (Inflows) Use of money and property 5,000 5,000 (7,485) (12,485) Miscellaneous revenue 17,000 17,000 34,827 17,827 Amounts available for appropriations Charges to Appropriation (Outflows) Public safety Transfers out Total Charges to Appropriations 441,048 441,048 17,000 446,390 5,342 17,000 14,646 2,354 286,397 195,415 90,982 17,000 303,397 210,061 93,336 Budgetary Fund Balance, June 30 $ 424,048 $ 137,651 $ 236,329 $ 98,678 402 112 City of La Quinta, California Budgetary Comparison Schedule — Special Revenue Fund Measure A Year Ended June 30, 2022 Budgetary Fund Balance, July 1 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 3,199,268 $ 3,199,268 $ 3,199,268 $ Resources (Inflows) Taxes 1,552,000 1,552,000 2,031,006 479,006 Use of money and property 15,000 15,000 (88,751) (103,751) Miscellaneous revenue - 40,117 40,117 Amounts available for appropriations 4,766,268 4,766,268 5,181,640 415,372 Charges to Appropriation (OutFlows) Public works - 45,917 (45,917) Transfers out 1,220,500 2,614,501 395,454 2,219,047 Total charges to appropriations 1,220,500 2,614,501 441,371 2,173,130 Budgetary Fund Balance, June 30 $ 3,545,768 $ 2,151,767 $ 4,740,269 $ 2,588,502 403 113 City of La Quinta, California Budgetary Comparison Schedule — Special Revenue Fund Economic Development Year Ended June 30, 2022 Budgetary Fund Balance, July 1 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 3,049,667 $ 3,049,667 $ 3,049,667 $ Resources (Inflows) Use of money and property 30,000 30,000 174,035 144,035 Amounts available for appropriations 3,079,667 3,079,667 3,223,702 144,035 Charges to Appropriation (Outflows) Planning and development 21,500 21,500 16,843 4,657 Transfers out - 50,000 50,000 Total Charges to Appropriations Budgetary Fund Balance, June 30 21,500 71,500 66,843 4,657 $ 3,058,167 $ 3,058,167 $ 3,156,859 $ 98,692 404 114 City of La Quinta, California Budgetary Comparison Schedule — Special Revenue Fund AB 1379 Year Ended June 30, 2022 Budgetary Fund Balance, July 1 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 51,094 $ 51,094 $ 51,094 $ Resources (Inflows) Intergovernmental 19,000 19,000 18,705 (295) Use of money and property 200 200 (1,484) (1,684) Amounts available for appropriations Charges to Appropriation (Outflows) Planning and development Budgetary Fund Balance, June 30 70,294 70,294 5,600 5,600 68,315 (1,979) 1,871 3,729 $ 64,694 $ 64,694 $ 66,444 $ 1,750 405 115 City of La Quinta, California Budgetary Comparison Schedule — Special Revenue Fund Disaster Recovery Year Ended June 30, 2022 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 Resources (Inflows) Use of money and property - (97,108) (97,108) Miscellaneous revenue - 4,993,504 (4,993,504) Amounts available for appropriations Budgetary Fund Balance, June 30 - 4,993,504 (97,108) (5,090,612) $ - $ 4,993,504 $ (97,108) $ (5,090,612) 406 116 City of La Quinta, California Budgetary Comparison Schedule — Capital Projects Fund Capital Improvement Year Ended June 30, 2022 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ (1,377,164) $ (1,377,164) $ (1,377,164) $ Resources (Inflows) Intergovernmental - 21,995,493 2,121,980 (19,873,513) Developer participation - 1,081,700 70,916 (1,010,784) Transfers in 9,894,806 45,461,728 4,604,440 (40,857,288) Amounts available for appropriations 8,517,642 67,161,757 5,420,172 (61,741,585) Charges to Appropriation (Outflows) Planning and development 2,622,885 35,981 2,586,904 Capital outlay 9,894,806 65,253,209 6,374,663 58,878,546 Total charges to appropriations 9,894,806 67,876,094 6,410,644 61,465,450 Budgetary Fund Balance, June 30 $ (1,377,164) $ (714,337) $ (990,472) $ (276,135) 117 407 City of La Quinta, California Budgetary Comparison Schedule — Capital Projects Fund Maintenance Facilities DIF Fund Year Ended June 30, 2022 Budgetary Fund Balance, July 1 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 47,015 $ 47,015 $ 47,015 $ Resources (Inflows) Use of money and property 1,000 1,000 (3,673) Developer participation 25,000 135,000 136,752 Amounts available for appropriations Budgetary Fund Balance, June 30 73,015 183,015 $ (4,673) 1,752 180,094 (2,921) $ 183,015 $ 180,094 $ (2,921) 408 118 City of La Quinta, California Budgetary Comparison Schedule — Capital Projects Fund Infrastructure Year Ended June 30, 2022 Budgetary Fund Balance, July 1 Resources (Inflows) Use of money and property Amounts available for appropriations Charges to Appropriation (Outflows) Transfers out Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 19,399 $ 19,399 $ 19,399 $ 100 100 (450) (550) 19,499 19,499 18,949 (550) 22,618 22,618 Budgetary Fund Balance, June 30 $ 19,499 $ (3,119) $ 18,949 $ 22,068 409 119 City of La Quinta, California Budgetary Comparison Schedule — Capital Projects Fund Civic Center Year Ended June 30, 2022 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 498,620 $ 498,620 $ 498,620 $ Resources (Inflows) Use of money and property Developer participation Amounts available for appropriations 2,000 2,000 (23,183) (25,183) 150,000 600,000 651,093 51,093 650,620 1,100,620 1,126,530 25,910 Budgetary Fund Balance, June 30 $ 650,620 $ 1,100,620 $ 1,126,530 $ 25,910 410 120 City of La Quinta, California Budgetary Comparison Schedule — Capital Projects Fund Transportation Year Ended June 30, 2022 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 2,266,489 $ 2,266,489 $ 2,266,489 $ Resources (Inflows) Use of money and property 28,000 28,000 (94,371) (122,371) Developer participation 400,000 2,700,000 2,731,351 31,351 Amounts available for appropriations 2,694,489 4,994,489 Charges to Appropriation (Outflows) Public works 400,000 400,000 Transfers out 204,500 1,416,757 Total charges to appropriations 604,500 1,816,757 4,903,469 (91,020) 400,000 1,416,757 400,000 1,416,757 Budgetary Fund Balance, June 30 $ 2,089,989 $ 3,177,732 $ 4,503,469 $ 1,325,737 411 121 City of La Quinta, California Budgetary Comparison Schedule — Capital Projects Fund Parks and Recreation Year Ended June 30, 2022 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ (346,309) $ (346,309) $ (346,309) $ Resources (Inflows) Use of money and property 1,000 1,000 (11,455) (12,455) Developer participation 350,000 850,000 1,032,032 182,032 Amounts available for appropriations 4,691 504,691 674,268 169,577 Budgetary Fund Balance, June 30 $ 4,691 $ 504,691 $ 674,268 $ 169,577 412 122 City of La Quinta, California Budgetary Comparison Schedule — Capital Projects Fund Library Development Year Ended June 30, 2022 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ (1,458,789) $ (1,458,789) $ (1,458,789) $ Resources (Inflows) Use of money and property - - 192 192 Developer participation 50,000 175,000 196,456 21,456 Amounts available for appropriations Charges to Appropriation (Outflows) Debt service Interest and fiscal charges (1,408,789) (1,283,789) 30,000 30,000 (1,262,141) 21,648 11,135 18,865 Budgetary Fund Balance, June 30 $ (1,438,789) $ (1,313,789) $ (1,273,276) $ 40,513 413 123 City of La Quinta, California Budgetary Comparison Schedule — Capital Projects Fund Community Center Year Ended June 30, 2022 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 234,386 $ 234,386 $ 234,386 Resources (Inflows) Use of money and property Developer participation Amounts available for appropriations $ 2,000 2,000 (12,653) (14,653) 70,000 370,000 352,108 (17,892) 306,386 606,386 573,841 (32,545) Charges to Appropriation (Outflows) Transfers out 125,000 125,000 125,000 Budgetary Fund Balance, June 30 $ 181,386 $ 481,386 $ 573,841 $ 92,455 414 124 City of La Quinta, California Budgetary Comparison Schedule — Capital Projects Fund Street Facility Year Ended June 30, 2022 Budgetary Fund Balance, July 1 Resources (Inflows) Use of money and property Developer participation Amounts available for appropriations Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 43,287 $ 43,287 $ 43,287 $ 43,287 43,287 (1,517) (1,517) 34,015 34,015 75,785 32,498 Budgetary Fund Balance, June 30 $ 43,287 $ 43,287 $ 75,785 $ 32,498 415 125 City of La Quinta, California Budgetary Comparison Schedule — Capital Projects Fund Park Facility Year Ended June 30, 2022 Budgetary Fund Balance, July 1 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 5,996 $ 5,996 $ 5,996 $ Resources (Inflows) Use of money and property - - (138) (138) Developer participation - 40 40 Amounts available for appropriations 5,996 5,996 5,898 (98) Budgetary Fund Balance, June 30 $ 5,996 $ 5,996 $ 5,898 $ (98) 416 126 City of La Quinta, California Budgetary Comparison Schedule — Capital Projects Fund Fire Facility Year Ended June 30, 2022 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 197,260 $ 197,260 $ 197,260 $ Resources (Inflows) Use of money and property 1,000 1,000 (8,367) Developer participation 65,000 190,000 220,411 Amounts available for appropriations 263,260 388,260 (9,367) 30,411 409,304 21,044 Budgetary Fund Balance, June 30 $ 263,260 $ 388,260 $ 409,304 $ 21,044 417 127 City of La Quinta, California Budgetary Comparison Schedule — Debt Service Fund Financing Authority Year Ended June 30, 2022 Budgetary Fund Balance, July 1 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ $ Resources (Inflows) Use of money and property 1,100 1,100 1,100 Amounts available for appropriations 1,100 1,100 1,100 Charges to Appropriation (Outflows) General government 1,100 1,100 1,100 Budgetary Fund Balance, June 30 $ - $ - $ $ 418 128 City of La Quinta, California Internal Service Funds Year Ended June 30, 2022 Internal service funds are used to account for activities involved in rendering services to departments within the City. Costs of materials and services used are accumulated in this fund and charged to the user departments as such goods are delivered or services rendered. The City of La Quinta has the following Internal Service Funds: Equipment Replacement Fund — To account for the operational maintenance and ultimate replacement of City owned and operated vehicles and equipment. Information Technology Fund — To account for the purchase and replacement of information systems. Park Equipment and Facilities Fund — To account for the purchase and replacement of City owned and operated park equipment and facilities. Insurance Fund —To account for the City's insurance coverage. 129 419 City of La Quinta, California Combining Statement of Net Position Internal Service Funds June 30, 2022 Governmental Activities - Internal Service Funds Park Equipment Information Equipment Replacement Technology and Facilities Insurance Totals Assets Current Pooled cash and investments $ 3,637,791 $ 2,301,010 $ 3,763,789 $ 430,543 $ 10,133,133 Receivables Accrued interest 2,224 1,458 2,385 273 6,340 Prepaid costs 104,934 124,588 229,522 Total current assets 3,640,015 2,407,402 3,766,174 555,404 10,368,995 Noncurrent Capital assets - net 1,470,432 172,369 11,721,056 - 13,363,857 Right to use leased assets, net of accumulated amortization 130,157 - - - 130,157 Total noncurrent assets 1,600,589 172,369 11,721,056 13,494,014 Total assets 5,240,604 2,579,771 15,487,230 555,404 23,863,009 Liabilities Current Accounts payable 63,638 97,739 2,042 1,736 165,155 Accrued liabilities 1,416 1,416 Accrued interest 170 170 Current portion of capital leases 98,772 98,772 Total current liabilities 162,580 99,155 2,042 1,736 265,513 Noncurrent Long-term portion of capital leases 36,462 36,462 Total liabilities 199,042 99,155 2,042 1,736 301,975 Net Position Net investment in capital assets 1,465,355 172,369 11,721,056 - 13,358,780 Unrestricted 3,576,207 2,308,247 3,764,132 553,668 10,202,254 Total net position 5,041,562 2,480, 616 15,485,188 553,668 23,561,034 Total liabilities and net position $ 5,240,604 $ 2,579,771 $ 15,487,230 $ 555,404 $ 23,863,009 130 420 City of La Quinta, California Combining Statement of Revenues, Expenses and Changes in Fund Net Position Internal Service Funds Year Ended June 30, 2022 Governmental Activities - Internal Service Funds Park Equipment Information Equipment and Replacement Technology Facilities Insurance Totals Operating Revenues Sales and service charges $ 1,191,750 $ 1,782,151 $ 350,000 $ 1,010,000 $ 4,333,901 Insurance recoveries 10,561 - 72,076 - 82,637 Total operating revenues 1,202,311 1,782,151 422,076 1,010,000 4,416,538 Operating Expenses Administration and general 103,353 40,283 - 152,715 296,351 Fuel and oil 122,100 - - - 122,100 Maintenance and parts 123,558 297 - - 123,855 Contract services 536,835 139,144 - 675,979 Software and supplies 761,436 - 768,900 1,530,336 Depreciation and amortization expense 407,676 84,134 498,236 - 990,046 Total operating expenses 756,687 1,422,985 637,380 921,615 3,738,667 Operating Income (Loss) 445,624 359,166 (215,304) 88,385 677,871 Nonoperating Revenue (Expenses) Investment income 30,274 17,116 30,776 1,465 79,631 Net decrease in fair value of investments (115,548) (68,589) (118,747) (12,970) (315,854) Miscellaneous revenue 187,320 - - 187,320 Gain on disposal of capital assets 4,203 - - - 4,203 Interest expense (2,982) - - - (2,982) Total nonoperating revenues 103,267 (51,473) (87,971) (11,505) (47,682) Changes in Net Position 548,891 307,693 (303,275) 76,880 630,189 Net Position Beginning of Year, as restated 4,492,671 2,172,923 15,788,463 476,788 22,930,845 End of Year $ 5,041,562 $ 2,480,616 $ 15,485,188 $ 553,668 $ 23,561,034 421 131 City of La Quinta, California Combining Statement of Cash Flows Internal Service Funds Year Ended June 30, 2022 Operating Activities Cash received from interfund services provided Cash received from insurance recoveries Cash paid to suppliers for goods and services Net Cash from Operating Activities Capital and Related Financing Activities Cash paid for lease liability- principal portion Cash paid for lease liability- interest portion Capital contributions Acquisition and construction of capital assets Proceeds from sales of capital assets Net Cash from (used for) Capital and Related Financing Activities Investing Activities Investment loss Net Change in Cash and Cash Equivalents Cash and Cash Equivalents, Beginning of Year Cash and Cash Equivalents, End of Year Reconciliation of operating income to net cash from (used for) operating activities Operating income (loss) Adjustments to reconcile operating income (loss) to net cash from (used for) operating activities Depreciation Changes in Prepaid costs Accounts receivable Accounts payable Accrued liabilities Net Cash from Operating Activities Governmental Activities - Internal Service Funds Equipment Replacement $ 1,191,750 10,561 (345,638) 856,673 (122,589) (2,812) 187,320 (837,570) 4,203 (771,448) Information Technology Park Equipment and Facilities Insurance Totals $ 1,782,151 $ 350,000 72,076 (1,263,952) (139,417) 518,199 282,659 (111,340) (111,340) $ 1,016,096 $ 4,339,997 82,637 (936,416) (2,685,423) 79,680 1,737,211 (122,589) (2,812) 187,320 (948,910) 4,203 (882,788) (86,041) (52,194) (88,882) (11,635) (238,752) (816) 466,005 82,437 68,045 615,671 3,638,607 1,835,005 3,681,352 362,498 9,517,462 $ 3,637,791 $ 2,301,010 $ 3,763,789 $ 430,543 $ 10,133,133 $ 445,624 $ 359,166 $ (215,304) $ 407,676 84,134 498,236 8,757 3,373 $ 856,673 65,959 (273) 183 $ 518,199 $ 282,659 88,385 $ 677,871 990,046 (16,356) (7,599) 6,096 6,096 1,554 70,613 1 184 $ 79,680 $ 1,737,211 422 132 Other Information June 30, 2022 City of La Quinta, California 423 This page intentionally left blank. 424 City of La Quinta, California Project Status Year Ended June 30, 2022 Project Status: Highway 111 Bridge Funding In November 2020, Caltrans advised the City that the Highway Bridge Planning (HBP) Funding Program had been oversubscribed for FY2020/21 and 2021/22 and there is no additional programming capacity for projects already in construction or ready to advertise. At the direction of the City Council, in June 2021, the City agreed to provide "at risk" advance funding using the Advance Construction Procedure outlined in Section 3.7 of the Caltrans Local Procedures Manual, and Caltrans approved the City's request. The environmental, engineering/design and right-of-way phases are complete and are fully funded. The construction phase which includes construction, construction engineering, and contingency is estimated at $20,869,098. The HBP Funding will ultimately contribute 88.53% or up to $14,936,122 toward eligible (Construction Phase) costs. This is the amount the City is required to advance. Staff and the Financial Advisory Commission (FAC) recommend using a combination of unassigned reserves and Measure G reserves for this advance funding due to their current balances. The City anticipates these funds to be reimbursed within two to five fiscal years. As of June 30, 2022, advances and reimbursements related to the project are as follows: Year Ending June 30, Council Approved Allocated Amounts Measure G Unassigned Reimbursements Reserves Reserves Received 2022 $ 7,468,061 $ 7,468,061 $ 425 Statistical Section June 30, 2022 City of La Quinta, California 426 City of La Quinta Statistical Section Year Ended June 30, 2022 This part of the City of La Quinta's annual comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the City's overall financial health. Contents Page Financial Trends These schedules contain trend information to help the reader understand how the City's financial performance and well-being have changed over time. Revenue Capacity These schedules contain information to help the reader assess the factors affecting the City's ability to generate its property taxes. Debt Capacity These schedules present information to help the reader assess the affordability of the City's current levels of outstanding debt and the City's ability to use additional debt in the future. Demographic and Economic Information These schedules offer demographic and economic indicators to help the reader understand the environment within which the City's financial activities take place and to help make comparisons over time and with other governments. Operating Information These schedules contain information about the City's operations and resources to help the reader understand how the City's financial information relates to the services the City provides and the activities it performs. 133 145 155 162 165 Sources: Unless otherwise noted, the information in these schedules is derived from the annual comprehensive financial reports for the relevant year. 427 City of La Quinta Net Position by Component (Table 1) Year Ended June 30, 2022 Fiscal Year 2013 2014 2015 2016 2017 Governmental Activities Net investment in capital assets $ 529,681,342 $ 527,614,666 $ 523,495,389 $ 516,499,682 $ 517,039,487 Restricted 49,598,397 53,669,248 62,472,221 61,148,731 38,824,860 Unrestricted 83,399,745 83,907,046 74,362,189 84,439,071 118,125,125 Total Governmental Activities Net Position 662,679,484 665,190,960 660,329,799 662,087,484 673,989,472 Business -Type Activities Net investment in capital assets 41,741,443 41,354,565 44,118,111 43,898,784 43,836,868 Restricted - Unrestricted (4,750,604) (4,674,666) (4,892,647) (5,086,906) (5,140,966) Total Business -Type Activities Net Position 36,990,839 36,679,899 39,225,464 38,811,878 38,695,902 Primary Government Net investment in capital assets 571,422,785 568,969,231 567,613,500 560,398,466 560,876,355 Restricted 49,598,397 53,669,248 62,472,221 61,148,731 38,824,860 Unrestricted 78,649,141 79,232,380 69,469,542 79,352,165 112,984,159 Total Primary Government Net Position 699,670,323 701,870,859 699,555,263 700,899,362 712,685,374 Source: City of La Quinta 428 City of La Quinta Net Position by Component (Table 1) Year Ended June 30, 2022 Fiscal Year 2018 2019 2020 2021 2022 Governmental Activities: $ 510,913,594 $ 519,221,969 $ 509,777,422 $ 519,203,177 $ 517,697,036 Net investment in capital assets 39,204,789 44,815,499 46,001,248 46,711,801 54,412,358 Restricted 130,950,644 138,584,041 142,418,499 162,887,430 190,618,323 Unrestricted 681,069,027 702,621,509 698,197,169 728,802,408 762,727,717 Total Governmental Activities Net Position Business -Type Activities: 43,585,880 43,375,536 39,712,955 42,717,914 42,491,762 Net investment in capital assets - Restricted (5,203,212) 240,125 3,145,820 368,750 1,036,834 Unrestricted 38,382,668 43,615,661 42,858,775 43,086,664 43,528,596 Total Business -Type Activities Net Position Primary Government: 554,499,474 562,597,505 549,490,377 561,921,091 560,188,798 Net investment in capital assets 39,204,789 44,815,499 46,001,248 46,711,801 54,412,358 Restricted 125,747,432 138,824,166 145,564,319 163,256,180 191,655,157 Unrestricted 719,451,695 746,237,170 741,055,944 771,889,072 806,256,313 Total Primary Government Net Position 429 City of La Quinta Changes in Net Position (Table 2) Year Ended June 30, 2022 Fiscal Year 2013 2014 2015 2016 2017 Expenses Governmental activities: General government $ 4,511,023 $ 4,830,239 $ 5,166,732 $ 5,645,004 $ 5,565,727 Public safety 21,047,691 21,169,423 21,636,149 22,067,603 23,378,824 Planning and development 2,274,541 3,098,015 2,212,013 3,359,732 2,882,321 Community services 4,986,104 4,130,085 5,992,362 6,214,098 6,584,268 Public works 11,803,133 12,610,994 18,116,732 12,157,245 10,927,160 Contribution to other agencies - - - Interest on long-term debt 447,048 405,977 340,716 343,129 309,463 Total governmental activities expenditures 45,069,540 46,244,733 53,464,704 49,786,811 49,647,763 Business -type activities: Golf course 4,208,855 4,971,977 5,053,360 4,373,586 3,965,644 Total business -type activities expenditures 4,208,855 4,971,977 5,053,360 4,373,586 3,965,644 Total Primary Government Expenditures 49,278,395 51,216,710 58,518,064 54,160,397 53,613,407 Program Revenues Governmental activities: Charges for services: General government 38,812 71,042 121,140 192,538 504,127 Public safety 927,604 1,412,819 1,655,421 1,378,704 341,368 Planning and development 112,695 595,980 489,589 467,053 564,327 Community services 245,392 1,224,719 307,869 386,824 453,098 Public works 1,209,438 1,195,703 1,197,069 1,134,630 741,703 Operating grants and contributions 28,068,940 14,587,153 16,829,107 12,213,338 6,187,803 Capital grants and contributions - 3,981,286 3,536,444 1,076,145 3,316,153 Total governmental activities program revenues 30,602,881 23,068,702 24,136,639 16,849,232 12,108,579 Business -type activities: Charges for services: Golf course 3,736,879 3,481,424 3,561,857 3,621,495 3,446,340 Capital grants and contributions - - 2,872,122 - - Total business -type activities program revenues 3,736,879 3,481,424 6,433,979 3,621,495 3,446,340 Total Primary Government Program Revenues 34,339,760 26,550,126 30,570,618 20,470,727 15,554,919 Net Revenues (Expenditures): Governmental activities (14,466,659) (23,176,031) (29,328,065) (32,937,579) (37,539,184) Business -type activities (471,976) (1,490,553) 1,380,619 (752,091) (519,304) Total Net Revenues (Expenditures) (14,938,635) (24,666,584) (27,947,446) (33,689,670) (38,058,488) General Revenues and Other Changes in Net Position: Governmental activities: Taxes: Property taxes 7,043,604 9,193,753 8,776,491 8,798,296 15,521,335 Tax increment Transient occupancy taxes 5,980,684 6,307,737 6,637,183 7,835,745 9,433,970 Sales tax 7,833,545 8,786,819 8,873,008 9,107,046 10,060,305 Franchise taxes 1,669,476 1,688,263 1,861,453 1,799,938 1,815,491 Business license taxes 292,966 307,654 306,087 334,465 365,451 Other taxes 518,778 580,834 530,336 516,964 585,333 Motor vehicle in lieu, unrestricted 3,157,330 3,291,042 3,486,367 3,651,549 3,813,213 Investment income 1,605,718 2,190,357 1,981,343 2,390,468 442,710 Net Increase (Decrease) of Investment Fair Value Gain (loss) on sale of capital assets 28,551 Miscellaneous 192,509 243,498 296,346 376,193 460,614 Special Item (interfund loan payoff) Extraordinary gain/loss on dissolution of RDA (2,189,984) (6,402,450) - - 7,344,050 Transfers - (500,000) (247,739) (115,400) (401,300) Total governmental activities 26,133,177 25,687,507 32,500,875 34,695,264 49,441,172 Business -type activities: Investment income 2,225 1,567 2,043 4,282 2,028 Net Increase (Decrease) of Investment Fair Value Miscellaneous 100,799 678,046 915,164 218,823 Transfers - 500,000 247,739 115,400 401,300 Total business -type activities 103,024 1,179,613 1,164,946 338,505 403,328 Total Primary Government 26,236,201 26,867,120 33,665,821 35,033,769 49,844,500 Changes In Net Position Governmental activities Business -type activities Total Primary Government 11,666,518 2,511,476 3,172,810 1,757,685 11,901,988 (368,952) (310,940) 2,545,565 (413,586) (115,976) 11,297,566 2,200,536 5,718,375 1,344,099 11,786,012 Source: City of La Quinta For fiscal 2018/19, there is a one-time entry for an interfund loan noted as a 'special item' under governmental activites and 'miscellaneous' under business type activities. This is also dicussed in the Notes to Basic Financial Statements section of the 2018/19 CAFR, Note 19: Special Item. 430 City of La Quinta Changes in Net Position (Table 2) Year Ended June 30, 2022 Fiscal year 2018 2019 2020 2021 2022 Expenditures: Governmental activities: $ 8,869,174 $ 9,085,863 $ 9,877,251 $ 8,106,209 $ 9,733,224 General government 22,508,086 23,164,976 24,009,725 24,429,310 25,741,782 Public safety 4,352,134 5,913,321 5,845,836 6,508,522 4,716,745 Planning and development 9,231,268 6,202,084 11,362,950 6,958,234 8,439,863 Community services 15,580,975 4,430,519 32,248,031 11,438,197 14,985,480 Public works - - - Contribution to other agencies 1,468,971 210,941 98,049 42,081 11,914 Interest on long-term debt 62,010,610 49,007,703 83,441,842 57,482,553 63,629,008 Total governmental activities expenditures Business -type activities: 4,318,463 4,558,922 4,148,190 4,169,286 4,746,281 Golf course 4,318,463 4,558,922 4,148,190 4,169,286 4,746,281 Total business -type activities expenditures 66,329,073 53,566,625 87,590,032 61,651,839 68,375,289 Total Primary Government Expenditures Program Revenues: Governmental activities: Charges for services: 883,153 516,115 615,348 1,541,535 1,402,810 General government 367,848 376,249 367,277 770,760 648,914 Public safety 724,499 636,683 799,040 710,529 1,315,760 Planning and development 442,656 479,542 366,896 178,554 137,769 Community services 1,054,902 1,119,816 1,436,362 1,503,633 3,378,132 Public works 4,259,916 5,623,509 7,817,482 4,413,523 5,786,773 Operating grants and contributions 4,455,060 5,462,395 9,613,752 15,770,048 11,952,031 Capital grants and contributions 12,188,034 14,214,310 21,016,157 24,888,582 24,622,189 Total governmental activities program revenues Business -type activities: Charges for services: 3,567,718 3,773,396 2,746,748 3,509,096 4,679,163 Golf course - - - - - Capital grants and contributions 3,567,718 3,773,396 2,746,748 3,509,096 4,679,163 Total business -type activities program revenues 15,755,752 17,987,706 23,762,905 28,397,678 29,301,352 Total Primary Government Program Revenues Net Revenues (Expenditures): (49,822,576) (34,793,394) (62,425,685) (32,593,971) (39,006,819) Governmental activities (750,745) (785,526) (1,401,442) (660,190) (67,118) Business -type activities (50,573,321) (35,578,920) (63,827,127) (33,254,161) (39,073,937) Total Net Revenues (Expenditures) General Revenues and Other Changes in Net Position: Governmental activities: Taxes: 15,887,015 16,423,843 16,710,544 16,893,629 17,823,858 Property taxes Tax increment 10,752,788 11,230,915 8,079,394 11,847,139 18,365,424 Transient occupancy taxes 18,956,985 20,905,243 19,136,015 23,323,549 28,204,906 Sales tax 1,977,179 2,032,848 1,996,593 2,055,505 2,240,468 Franchise taxes 345,187 418,707 378,744 383,551 446,745 Business license taxes 718,472 713,237 662,545 1,568,997 1,352,585 Other taxes 3,941,348 4,086,536 4,290,417 4,376,455 4,663,327 Motor vehicle in lieu, unrestricted 803,654 5,150,613 5,110,358 1,427,664 219,164 Investment income (5,727,183) Net Increase (Decrease) of Investment Fair Value Gain (loss) on sale of capital assets 649,566 394,347 1,404,143 1,457,788 943,160 Miscellaneous (5,553,561) Special Item (interfund loan payoff) 3,624,121 993,148 867,792 739,933 609,515 Extraordinary gain/loss on dissolution of RDA (434,000) (450,000) (635,200) (875,000) (550,000) Transfers 57,222,315 56,345,876 58,001,345 63,199,210 68,591,969 Total governmental activities Business -type activities: 3,511 14,958 9,356 13,081 4,329 Investment income - (45,279) Net Increase (Decrease) of Investment Fair Value 5,553,561 - Miscellaneous 434,000 450,000 635,200 875,000 550,000 Transfers 437,511 6,018,519 644,556 888,081 509,050 Total business -type activities 57,659,826 62,364,395 58,645,901 64,087,291 69,101,019 Total Primary Government Changes In Net Position 7,399,739 21,552,482 (4,424,340) 30,605,239 29,585,150 Governmental activities (313,234) 5,232,993 (756,886) 227,891 441,932 Business -type activities 7,086,505 26,785,475 (5,181,226) 30,833,130 30,027,082 Total Primary Government 431 City of La Quinta Changes in Net Position - Governmental Activities (Table 3) Year Ended June 30, 2022 Fiscal Year 2013 2014 2015 2016 2017 Expenses General government $ 4,511,023 $ 4,830,239 $ 5,166,732 $ 5,645,004 $ 5,565,727 Public safety 21,047,691 21,169,423 21,636,149 22,067,603 23,378,824 Planning and development 2,274,541 3,098,015 2,212,013 3,359,732 2,882,321 Community services 4,986,104 4,130,085 5,992,362 6,214,098 6,584,268 Public works 11,803,133 12,610,994 18,116,732 12,157,245 10,927,160 Contribution to other agencies - - - Interest on long-term debt 447,048 405,977 340,716 343,129 309,463 Total Governmental Activities Expenditures 45,069,540 46,244,733 53,464,704 49,786,811 49,647,763 Program Revenues Charges for services: General government 38,812 71,042 121,140 192,538 504,127 Public safety 927,604 1,412,819 1,655,421 1,378,704 341,368 Planning and development 112,695 595,980 489,589 467,053 564,327 Community services 245,392 1,224,719 307,869 386,824 453,098 Public works 1,209,438 1,195,703 1,197,069 1,134,630 741,703 Operating grants and contributions 28,068,940 14,587,153 16,829,107 12,213,338 6,187,803 Capital grants and contributions 4,115,238 3,981,286 3,536,444 1,076,145 3,316,153 Total Governmental Activities Program Revenues 34,718,119 23,068,702 24,136,639 16,849,232 12,108,579 Net Revenues (Expenditures) (10,351,421) (23,176,031) (29,328,065) (32,937,579) (37,539,184) General Revenues and Other Changes in Net Position Taxes: Property taxes 7,043,604 9,193,753 8,776,491 8,798,296 15,521,335 Tax increment - - - Transient occupancy taxes 5,980,684 6,307,737 6,637,183 7,835,745 9,433,970 Sales tax 7,833,545 8,786,819 8,873,008 9,107,046 10,060,305 Franchise tax 1,669,476 1,688,263 1,861,453 1,799,938 1,815,491 Business license taxes 292,966 307,654 306,087 334,465 365,451 Other tax 518,778 580,834 530,336 516,964 585,333 Motor vehicle in lieu, unrestricted 3,157,330 3,291,042 3,486,367 3,651,549 3,813,213 Investment income 1,605,718 2,190,357 1,981,343 2,390,468 442,710 Net Increase (Decrease) of Investment Fair Value Gain (loss) on sale of capital assets 28,551 - 376,193 460,614 Miscellaneous 192,509 243,498 296,346 - Special item (interfund loan payoff) Extraordinary gain/loss on dissolution of RDA (2,189,984) (6,402,450) - 7,344,050 Transfers - (500,000) (247,739) (115,400) (401,300) Total Governmental Activities 26,133,177 25,687,507 32,500,875 34,695,264 49,441,172 Changes in Net Position Source: City of La Quinta 15,781,756 2,511,476 3,172,810 1,757,685 11,901,988 432 City of La Quinta Changes in Net Position - Governmental Activities (Table 3) Year Ended June 30, 2022 Fiscal Year 2018 $ 8,869,174 22,508,088 4,352,134 9,231,268 15,580,975 1,468,971 62,010,610 2019 2020 $ 9,085,863 23,164, 976 5,913,321 6,202,084 4,430, 519 210,941 49,007,703 $ 9,877,251 24,009,725 5,845,836 11,362,950 32,248,031 2021 2022 $ 8,106,209 $ 9,733,224 24,429,310 25,741,782 6,508,522 4,716,745 6,958,234 8,439,863 11,438,197 14, 985,480 98,049 42,081 11,914 83,441,842 57,482,553 63,629,008 883,153 516,115 615,348 1,541,535 1,402,810 367,848 376,249 367,277 770,760 648,914 724,499 636,683 799,040 710,529 1,315,760 442,656 479,542 366,896 178,554 137,769 1,054,902 1,119,816 1,436,362 1,503,633 3,378,132 4,259,916 5,623,509 7,817,482 4,413,523 5,786,773 4,455,060 5,462,395 9,613,752 15,770,048 11,952,031 12,188,034 14,214,310 21,016,157 24,888,582 24,622,189 (49,822,576) (34,793,394) (62,425,685) (32,593,971) 15,887,015 10,752,788 18,956,985 1,977,179 345,187 718,472 3,941,348 803,654 649,566 3,624,121 (434,000) 57,222,315 16,423,843 11,230,915 20,905,243 2,032,848 418,707 713,237 4,086,536 5,150,613 394,347 (5,553,561) 993,148 (450,000) 56,345,876 7,399,739 21,552,482 Expenditures: General government Public safety Planning and development Community services Public works Contribution to other agencies Interest on long-term debt Total Governmental Activities Expenditures Program Revenues: Charges for services: General government Public safety Planning and development Community services Public works Operating grants and contributions Capital grants and contributions Total Governmental Activities Program Revenues (39,006,819) Net Revenues (Expenditures) 16, 710, 544 16,893,629 17, 823, 858 8,079,394 11,847,139 18,365,424 19,136,015 23,323,549 28,204,906 1,996,593 2,055,505 2,240,468 378,744 383,551 446,745 662,545 1,568,997 1,352,585 4,290,417 4,376,455 4,663,327 5,110,358 1,427,664 219,164 (5,727,183) 1,404,143 1,457,788 943,160 867,792 739,933 609,515 (635,200) (875,000) (550,000) 58,001,345 63,199,210 68,591,969 (4,424,340) 30,605,239 General Revenues and Other Changes in Net Position: Taxes: Property taxes Tax increment Transient occupancy taxes Sales tax Franchise tax Business license taxes Other tax Motor vehicle in lieu, unrestricted Investment income Net Increase (Decrease) of Investment Fair Value Gain (loss) on sale of capital assets Miscellaneous Special item (interfund loan payoff) Extraordinary gain/loss on dissolution of RDA Transfers Total Governmental Activities 29,585,150 Changes in Net Position 433 City of La Quinta Changes in Net Position — Business -type Activities (Table 4) Year Ended June 30, 2022 Fiscal Year Expenses Golf course Total Business -Type Activities Expenditures 2013 2014 2015 2016 2017 $ 4,208,855 $ 4,971,977 $ 5,053,360 $ 4,373,586 $ 3,965,644 4,208,855 4,971,977 5,053,360 4,373,586 3,965,644 Program revenues Charges for services: Golf course 3,736,879 3,481,424 3,561,857 3,621,495 3,446,340 Capital grants and contributions - 2,872,122 - Total Business -Type Activities Program Revenues 3,736,879 3,481,424 6,433,979 3,621,495 3,446,340 Net Revenues (Expenditures) (471,976) (1,490,553) 1,380,619 (752,091) (519,304) General Revenues and Other Changes in Net Position Investment income 2,225 1,567 2,043 4,282 2,028 Net Increase (Decrease) of Investment Fair Value - - - Gain (loss) on sale of capital assets - - - Miscellaneous 100,799 678,046 915,164 218,823 - Transfers - 500,000 247,739 115,400 401,300 Capital contributions - - - Total Business -Type Activities 103,024 1,179,613 1,164,946 338,505 403,328 Changes in Net Position Source: City of La Quinta (368,952) (310,940) 2,545,565 (413,586) (115,976) 434 City of La Quinta Changes in Net Position — Business -type Activities (Table 4) Year Ended June 30, 2022 Fiscal Year 2018 2019 2020 2021 2022 Expenditures: $ 4,318,463 $ 4,558,922 $ 4,148,190 $ 4,169,286 $ 4,746,281 Golf course 4,318,463 4,558,922 4,148,190 4,169,286 4,746,281 Total Business -Type Activities Expenditures Program revenues: Charges for services: 3,567,718 3,773,396 2,746,748 3,509,096 4,679,163 Golf course Capital grants and contributions 3,567,718 3,773,396 2,746,748 3,509,096 4,679,163 Total Business -Type Activities Program Revenues (750,745) (785,526) (1,401,442) (660,190) (67,118) Net Revenues (Expenditures) General Revenues and Other Changes in Net Position: 3,511 14,958 9,356 13,081 4,329 Investment income (45,279) Net Increase (Decrease) of Investment Fair Value - Gain (loss) on sale of capital assets 5,553,561 - - Miscellaneous 434,000 450,000 635,200 875,000 550,000 Transfers - - Capital contributions 437,511 6,018,519 644,556 888,081 509,050 Total Business -Type Activities (313,234) 5,232,993 (756,886) 227,891 441,932 Changes in Net Position 435 City of La Quinta Fund Balances of Governmental Funds (Table 5) Year Ended June 30, 2022 Fiscal Year 2013 2014 2015 2016(1) 2017 General fund Nonspendable: Prepaid costs $ 11,786 $ 1,500 $ 15,653 $ 204,589 $ 10,578 Land held for resale 8,320,000 8,320,000 8,320,000 8,320,000 8,320,000 Advances to other funds 15,509,691 15,163,183 14,943,098 14,974,800 15,022,660 Deposits 4,830 4,830 33,985 - - Due from Other Governments 41,378,966 34,976,516 26,715,575 25,105,681 29,154,040 Restricted for: Debt service Section 115 Trust (Note 11) Committed: Emergency Reserve(2) 16,034,995 16,034,995 15,372,600 15,576,000 16,534,000 Natural Disaster Reserve(2) - - Economic Disaster Reserve(2) - Post retirement health benefits(3) 1,523,401 1,523,401 1,523,401 1,523,400 1,523,400 Capital Replacement Reservei2> 2,848,737 1,507,429 1,727,390 2,302,000 Cash Flow Reserve(2) 2,836,820 3,843,150 3,894,000 4,134,000 Pension Trust(4) - Carryovers 356,438 476,400 4,274,046 120,000 Other - Assigned: Continuing appropriations 1,013,533 209,000 - - Public Safety (Note 13b) - 9,371,699 Sales Tax Reserve (Note 13b) - - Capital Projects (Note 13b) - 6,322,570 Unassigned 5,926,651 10,699,641 13,837,312 13,822,012 16,949,526 Total general fund 92,572,590 91,633,753 86,808,564 98,565,571 107,462,473 All other governmental funds Nonspendable: Prepaid costs 10,310 - 8,422 10,349 Notes and loans 2,062,589 - - Advances to other funds - Deposits 13,600 - - Restricted: Planning and development projects 3,730,533 5,970,006 13,108,499 18,211,200 22,664,093 Public safety 258,968 274,274 301,843 189,988 83,506 Community services 11,626,441 12,459,516 10,711,704 9,872,124 10,040,222 Public works 262,754 1,571,163 1,129,697 1,250,827 1,546,505 Capital Projects 1,392,581 1,590,168 3,873,699 3,597,221 4,490,534 Debt service 2,234 - - Assigned: Continuing appropriations - Unassigned (13,179,196) (12,370,462) (12,703,744) (11,655,344) (11,423,008) Total all other governmental funds 6,180,814 9,494,665 16,421,698 21,474,438 27,412,201 Total Governmental Funds 98,753,404 101,128,418 103,230,262 120,040,009 134,874,674 Notes• (1)In Fiscal Year 2016-17, the City recognized property tax held by the County of Riverside as available to fund current obligations and as such the General Fund fund balance was adjusted up by 8,569,043 to 98,565,571. See Note 19 for FY 2016-17 (2) In Fiscal year 2017-18, the City adopted a reserves policy which modifed, added and/ or eliminated reserve category names. Emergency Reserves are now split into Natural Disaster and Economic Disaster, Working Capital Reserve was re -named Cash Flow Reserve, and Capital Replacement and Pension Trust were added. (3) In Fiscal Year 2017-18 the City opened a trust for Other Post Employment Benefits (OPEB), and this reserve was deposited into the trust. See Note 10. (4) In Fiscal Year 2018-19 the City opened a trust for Pension Benefits, and this reserve was deposited into the trust. See Note 11. 436 City of La Quinta Fund Balances of Governmental Funds (Table 5) Year Ended June 30, 2022 Fiscal Year 2018 2019 2020 2021 2022 General fund: Nonspendable: $ 90,657 $ 37,182 $ 14,065 $ 25,246 $ 46,990 Prepaid costs 8,320,000 5,730,990 5,403,652 5,403,652 5,403,652 Land held for resale 14,954,085 - - - Advances to other funds - Deposits 29,611,707 27,915,770 26,069,742 24,070,622 21,915,347 Due from Other Governments Restricted for: Debt service 6,540,000 10,249,738 11,381,922 10,137,888 Section 115 Trust (Note 11) Committed: - - Emergency Reserve121 7,400,000 10,000,000 10,000,000 10,000,000 10,000,000 Natural Disaster Reservei2i 8,140,000 11,000,000 6,800,000 11,000,000 11,000,000 Economic Disaster Reserve121 - - Post retirement health benefits(3) 5,000,000 5,000,000 6,540,000 10,000,000 10,000,000 Capital Replacement Reserve(2) 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 Cash Flow Reserve(2) 2,000,000 - Pension Trust(4) 2,186,500 745,300 1,778,800 1,209,870 1,209,100 Carryovers - - Other Assigned: - - Continuing appropriations 9,754,327 9,864,841 10,491,654 11,423,931 11,183,821 Public Safety (Note 13b) 5,169,970 7,721,975 8,736,219 15,128,658 15,355,043 Sales Tax Reserve (Note 13b) 4,996,815 11,853,162 13,155,144 13,431,089 30,761,847 Capital Projects (Note 13b) 19,199,506 16,228,627 19,094,651 24,241,553 33,893,325 Unassigned 121,823,567 117,637,847 123,333,665 142,316,543 165,907,013 Total general fund All other governmental funds: Nonspendable: 386 2,875 1,019 96,590 Prepaid costs - Notes and loans - Advances to other funds - Deposits Restricted: 22,607,600 22,996,435 23,680,641 24,751,443 25,118,552 Planning and development projects 342,919 1,391,721 1,607,101 931,352 1,073,419 Public safety 10,016,652 13,775,710 14,376,472 12,813,788 13,970,309 Community services 2,033,627 2,667,401 3,208,072 5,196,324 7,353,021 Public works 4,203,991 3,904,492 3,128,962 3,018,894 6,897,057 Capital Projects - - Debt service Assigned: - - Continuing appropriations (11,347,062) (1,852,211) (5,175,243) (3,182,262) (3,293,897) Unassigned 27,857,727 42,883,934 40,828,880 43,530,558 51,215,051 Total all other governmental funds 149,681,294 160,521,781 164,162,545 185,847,101 217,122,064 Total Governmental Funds 437 City of La Quinta Changes in Fund Balances of Governmental Funds (Table 6) Year Ended June 30, 2022 Fiscal Year 2013 2014 2015 2016 2017 Revenues Taxes $ 23,506,679 $ 27,192,089 $ 26,678,471 $ 28,057,989 $ 41,832,117 Assessments 954,058 951,181 940,221 944,050 953,699 Licenses and permits 566,510 953,540 1,356,978 1,161,820 1,118,911 Intergovernmental 15,464,942 16,506,666 15,702,943 14,960,676 4,870,334 Charges for services 625,813 1,238,277 1,341,438 1,332,541 1,021,336 Use of money and property 1,582,762 2,175,048 1,950,957 7,475,742 4,659,301 Contributions, fines, and forfeitures 18,377,253 838,972 1,956,452 28,459 348,345 Developer participation 1,226,825 3,059,254 2,803,681 1,441,075 1,042,568 Miscellaneous 491,267 575,001 580,843 992,282 289,047 Total Revenues 62,796,109 53,490,028 53,311,984 56,394,634 56,135,658 Expenditures Current: General government 4,587,888 4,068,827 5,050,425 5,267,024 5,845,197 Public safety 20,168,038 21,189,086 21,664,472 22,125,962 23,377,755 Planning and development 27,514,768 1,748,477 2,097,525 3,294,259 2,549,779 Community services 4,411,536 4,011,432 4,798,123 4,983,038 4,626,401 Public works 5,067,370 4,617,050 5,283,309 4,101,210 4,025,958 Capital projects 8,622,783 7,974,747 11,097,186 7,209,874 6,859,428 Debt service: Principal retirement 556,871 558,019 594,383 632,615 651,625 Interest and fiscal charges 437,678 411,010 348,334 346,137 307,600 Payment to bond escrow - - Payments under pass -through obligations - Total Expenditures 71,366,932 44,578,648 50,933,757 47,960,119 48,243,743 Excess (Deficiency) of Revenues Over (Under) Expenditures (8,570,823) 8,911,380 2,378,227 8,434,515 7,891,915 Other financing sources (uses): Issuance of tax allocation bonds - Issuance of revenue bonds - Proceeds from sale of land - - Transfers in 29,841,053 4,201,763 12,037,331 6,420,538 21,503,514 Transfers out (29,841,053) (4,335,679) (12,322,714) (6,614,349) (21,904,814) Other debts issued - - Capital leases 71,045 9,000 Proceeds from sale of capital assets 121,652 Total Other Financing Sources (Uses) 192,697 (133,916) (276,383) (193,811) (401,300) Extraordinary gain/loss on dissolution of RDA Special item (interfund loan payoff) Net Change in Fund Balances (6,402,450) - - 7,344,050 (8,378,126) 2,375,014 2,101,844 8,240,704 14,834,665 Debt Service as a Percentage of Noncapital Expenditures (1) 1.6% 2.6% 2.2% 2.4°/o 2.5% Notes: (1)The capitalizable expenditures were derived from the Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds and Note 4, Capital Assets. 438 City of La Quinta Changes in Fund Balances of Governmental Funds (Table 6) Year Ended June 30, 2022 2018 2019 2020 2021 2022 Revenues: $ 44,931,250 $ 48,462,493 $ 44,881,038 $ 53,493,786 $ 65,107,160 Taxes 950,541 961,633 957,017 984,435 969,257 Assessments 1,394,820 1,555,026 1,913,519 2,020,596 4,521,449 Licenses and permits 12,555,259 14,075,980 17,107,595 25,720,328 15,989,135 Intergovernmental 1,279,864 1,170,825 1,179,592 964,710 1,623,951 Charges for services 2,388,683 4,824,651 5,219,088 2,601,482 (3,545,192) Use of money and property 375,390 375,491 665,193 779,606 657,589 Contributions, fines, and forfeitures 1,534,628 2,231,471 1,863,587 1,844,665 5,584,146 Developer participation 1,196,057 2,425,675 1,371,095 645,780 970,399 Miscellaneous 66,606,492 76,083,245 75,157,724 89,055,388 91,877,894 Total Revenues Expenditures Current: 7,737,111 10,129,408 7,732,495 8,464,230 10,516,550 General government 22,508,088 23,164,976 24,009,725 24,429,310 25,741,782 Public safety 4,310,589 6,415,466 5,436,281 6,544,477 5,234,065 Planning and development 5,236,083 5,944,200 6,159,707 5,583,420 6,325,904 Community services 4,146,135 4,219,461 5,421,606 5,287,280 5,654,080 Public works 9,015,861 9,096,460 23,150,511 18,219,385 7,167,446 Capital projects Debt service: 666,988 650,000 - 10,705 Principal retirement 1,460,371 178,080 28,868 15,133 11,914 Interest and fiscal charges - Payment to bond escrow Payments under pass -through obligations 55,081,226 59,798,051 71,939,193 68,543,235 60,662,446 Total Expenditures Excess (Deficiency) of Revenues Over (Under) 11,525,266 16,285,194 3,218,531 20,512,153 31,215,448 Expenditures Other financing sources (uses): - Issuance of tax allocation bonds - Issuance of revenue bonds 1,219,485 - Proceeds from sale of land 7,432,340 12,942,596 16,467,409 10,781,267 6,131,440 Transfers in (7,775,107) (13,826,890) (16,912,971) (11,568,281) (6,681,440) Transfers out - Other debts issued Capital leases Proceeds from sale of capital assets (342,767) (884,294) (445,562) 432,471 (550,000) Total Other Financing Sources (Uses) 3,624,121 993,148 867,792 739,933 609,515 Extraordinary gain/loss on dissolution of RDA (5,553,561) - - Special item (interfund loan payoff) 14,806,620 10,840,487 3,640,761 21,684,557 31,274,963 Net Change in Fund Balances 3.26% 2.03% 0.06% Debt Service as a Percentage of Noncapital 0.030/0 0.060/0 Expenditures (1) 439 City of La Quinta Tax Revenue by Source (Table 7) Year Ended June 30, 2022 Transient Business Document Fiscal Property Tax Occupancy Franchise License Transfer Year Tax (2) Increment (1) Tax Sales Tax Tax Tax Tax Total 2013 $7,043,604 $ - $5,980,684 $7,833,545 $1,669,476 $ 292,966 $ 518,778 $ 23,339,053 2014 9,193,753 - 6,307,737 8,786,819 1,688,263 307,654 580,834 26,865,060 2015 8,776,491 6,637,183 8,873,008 1,861,453 306,087 530,336 26,984,558 2016 8,798,296 - 7,835,745 9,107,046 1,799,938 334,465 516,964 28,392,454 2017 15,521,335 - 9,433,970 10,060,305 1,815,491 365,451 585,333 37,781,885 2018 15,887,015 10,752,788 18,956,985 1,977,179 345,187 718,472 48,637,626 2019 16,423,843 - 11,230,915 20,905,243 2,032,848 418,707 713,237 51,724,793 2020 16,710,544 - 8,079,394 19,136,015 1,996,593 378,744 662,545 46,963,835 2021 16,893,629 11,847,139 23,323,549 2,055,505 383,551 1,568,997 56,072,370 2022 17,823,858 - 18,365,424 28,204,906 2,240,468 446,745 1,352,585 68,433,986 2013 2014 2015 Tax Revenue by Source (Excluding Tax Increment) (in millions) 2016 2017 2018 2019 2020 • Property Tax (2) ■ Franchise Tax • Transient Occupancy Tax ■ Business License Tax ■Sales Tax in Document Transfer Tax 2021 2022 Notes: (1) The tax increment received was a result of the activity of the Redevelopment Agency. On June 28, 2011, California Governor Jerry Brown signed ABx1 26, the Redevelopment Dissolution Act. The Act was upheld by the California Supreme Court on Dec. 29, 2011, and the agency was effectively dissolved Feb. 1, 2012. (2) Starting in 2017, the revenue collected by the County that is remitted to the City for fire services is included in the property tax number. 440 City of La Quinta Top 25 Sales Tax Producers (Table 8) Year Ended June 30, 2022 Fiscal Year 2021-22 Fiscal Year 2012-13 Business Name (1) Business Category Business Name (1) Business Category Arco AM PM Service Stations Arco AM/PM Service Stations Best Buy Electronics/Appliance Stores Bed Bath & Beyond Home Furnishings Circle K Service Stations Best Buy Electronics/Appliance Stores Cliffhouse Fine Dining BevMo Convenience Stores/Liquor Costco Discount Dept. Stores Chevrolet Cadillac of La Quinta New Motor Vehicle Dealers Floor & Decor Building Materials Circle K Service Stations G&M Oil Service Stations Costco Discount Dept. Stores Genesis/Hyundai of La Quinta New Motor Vehicle Dealers G & M Oil Service Stations Hobby Lobby Specialty Stores Hyundai of La Quinta New Motor Vehicle Dealers Home Depot Building Materials Home Depot Building Materials In N Out Burger Quick -Service Restaurants Kohl's Department Stores Kohl's Department Stores La Quinta Resort & Club Hotels -Liquor La Quinta Chevrolet & Cadillac New Motor Vehicle Dealers Lowe's Building Materials La Quinta Resort & Club Hotels/Motels Marshalls Family Apparel Lavender Bistro Fine Dining Ralphs Grocery Stores Lowe's Building Materials Ross Family Apparel Marshalls Family Apparel Stater Bros Grocery Stores PGA West Private Leisure/Entertainment Stein Mart Department Stores Ross Family Apparel Target Discount Dept. Stores Target Discount Dept. Stores Torre Nissan New Motor Vehicle Dealers TJ Maxx Family Apparel Tower Mart Service Stations Torre Nissan New Motor Vehicle Dealers USA Gas Service Stations Tower Mart Service Stations Verizon Wireless Electronics/Appliance Stores Vons Grocery Stores Vintners Shell Station Service Stations Walmart Supercenter Discount Dept. Stores Walmart Supercenter Discount Dept. Stores Percent of Fiscal Year Total Paid by Top 25 Accounts: 65.33% Percent of Fiscal Year Total Paid by Top 25 Accounts: $30 $25 $20 $15 $10 $s 69.77% Combined Sales Tax Revenue (in millions) • $0 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Notes: (1) Firms are listed alphabetically. State law does not allow for the disclosure of the sales tax revenue amounts by account. Top 25 businesses listed for state Bradley -Burns sales tax allocation only. For Top 25 business listings by local Measure G, see next page. Sales tax revenue chart includes total remitted for both. 441 This page intentionally left blank. 442 City of La Quinta Top 25 Measure G Sales Tax Producers (Table 9) Year Ended June 30, 2022 Fiscal Year 2021-22 Fiscal Year 2012-13 Business Name (1) Business Category Amazon Fulfillment Services General Merchandise Amazon MFA General Merchandise Best Buy Electronics/Appliance Stores Circle K Service Stations Costco Discount Dept. Stores Dept. of Motor Vehicles Allocation Used Automotive Dealers Desert European Motor Cars New Motor Vehicle Dealers Floor & Decor Building Materials G & M Oil Service Stations Home Depot Building Materials In N Out Quick -Service Restaurants Kohl's Department Stores La Quinta Resort & Club Hotels/Motels Lowe's Building Materials Marshalls Family Apparel Mathis Brothers Furniture Home Furnishings PGA West Private Leisure/Entertainment Ross Family Apparel Target Discount Dept Stores Testa Motors New Motor Vehicle Dealers TJ Maxx Family Apparel Tower Mart Service Stations Verizon Wireless Electronics/Appliance Stores Vons Grocery Stores Walmart Supercenter Discount Dept. Stores Percent of Fiscal Year Total Paid by Top 25 Accounts: 44.79% Business Name Business Category Measure G was passed in November 2016 and implemented on April 1, 2017. Ten-year is data not available. 443 City of La Quinta Taxable Sales by Category (Table 10) Year Ended June 30, 2022 Calendar Year Apparel stores General merchandise Food stores Eating and drinking places Building materials Auto dealers and supplies Service stations Other retail stores All other outlets Total Other retail stores 13% Service stations 7% 2012 $ 24,430 220,970 25,854 94,859 65,445 62,668 56,001 99,028 130,421 779,676 All other outlets 17% Auto dealers and supplies 8% 2013 $ 25,741 $ 223,324 26,394 97,662 68,606 72,839 52,093 100,811 142,049 809,519 2014 25,461 216,871 25,748 101,647 73,087 84,826 47,541 101,721 150,746 827,648 Taxable Sales Calendar Year 2012 Apparel stores 3% Building materials/ 9% 2015 $ 25,115 208,189 22,845 106,216 75,658 87,440 40,777 105,284 155,173 826,697 2016 $ 26,280 206,808 25,359 115,974 78,299 83,010 34,566 107,648 172,135 850,079 General merchandise 28% Food stores 3% Eating and drinking places 12% Notes: (1) Due to confidentiality issues preventing the disclosure of the largest sales tax payers by business name, this categorical list has been provided as an alternative source of information regarding the City of La Quinta's sales tax revenue. Source: HdL. Coren & Cone 444 City of La Quinta Taxable Sales by Category (Table 10) Year Ended June 30, 2022 Calendar Year 2017 2018 _ 2019 2020 2021 $ 31,822 $ 34,508 $ 33,937 $ 24,929 $ 38,612 Apparel stores 222,767 232,147 235,969 235,841 274,045 General merchandise 25,964 26,126 26,191 30,610 30,350 Food stores 117,064 122,255 132,184 100,187 149,526 Eating and drinking places 83,383 86,569 89,036 111,231 128,048 Building materials 81,264 82,702 85,401 78,189 105,011 Auto dealers and supplies 37,558 42,164 42,998 33,742 46,985 Service stations 104,834 114,980 111,239 101,620 140,854 Other retail stores 180,360 210,360 220,260 222,916 260,247 All other outlets 885,016 951,811 977,215 939,265 1,173,678 Total All other outlets 22% Other retail stor 12% Service stations] 4% Auto dealers and_/ supplies 9% Taxable Sales Calendar Year 2021 Apparel stores 3% Building materials 11% General merchandise 23% ood stores 3% Eating and drinking places 13% 445 City of La Quinta Assessed Value of Taxable Property (Table 11) Year Ended June 30, 2022 City of La Quinta, Tax District 02-2375 Fiscal Year Ended June 30, Residential Commercial Agriculturel4) 2013 $8,510,574,371 2014 8,959,562,854 2015 10,116,938,804 2016 10,634,834,332 2017 11,071,273,174 2018 11,462,635,317 2019 11,869,224,686 2020 12,394,924,833 2021 12,962,202,378 2022 13,470,995,430 $16,000 $15,000 $14,000 $13,000 $12,000 $11,000 $10,000 $9,000 $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 $ 735,622,855 743,340,208 1,061,204,501 1,088,406,355 1,195,736,674 1,227,709,957 1,288,839,436 1,292,239,063 755,379,455 758,841,326 2013 2014 $ 19,644,835 20,374,889 65,769,114 64,533,443 57,463,638 59,538,912 61,861,498 91,242,090 62,798,676 59,428,116 Other (') Unsecured Property (2) $ 954,074,172 $ 945,004,639 77,926,274 79,120,572 71,281,946 61,350,883 85,526,307 139,850,650 537,520,834 816,367,506 106,176,279 108,387,013 106,672,900 113,142,376 110,768,767 105,984,928 95,584,154 110,001,629 89,135,215 104,233,962 Taxable Assessed Value (in millions) 2015 Home Owner Exemption(5) $ (164,227,296) (167,489,253) (49,232,400) (49,130,200) (49,088,200) (49,700,000) (49,298,200) (47,938,800) (47,271,000) (46,243,400) Taxable Assessed Direct Rate Value (3) $ 10,326,092,512 10,776,669,603 11,379,279,193 11,930,906,878 12,457,435,999 12,867,519,997 13,351,737,881 13,980,319,465 14,359,765,558 15,163,622,940 2016 2017 2018 2019 2020 2021 2022 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 Notes: (2) Other includes dry farm, government owned, institutional, irrigated, miscellaneous, recreational, vacant, cross reference, and unknown. Starting in 2016, prior years 2007 through 2015 were adjusted to match current reporting categories for consistency. (2) Prior years 2012 through 2015 adjusted to match current reporting for consistency. (3) In 1978 the voters of the State of California passed Proposition 13 which limited property taxes to a total maximum rate of 1% based upon the assessed value of the property being taxed. Each year, the assessed value of property may be increased by an "inflation factor" (limited to a maximum increase of 2%). With few exceptions, property is only re -assessed at the time that it is sold to a new owner; at which time the new assessed value is the purchase price of the property sold. The assessed valuation data shown above represents only the data currently available with respect to the actual market value of taxable property and is subject to the limitations described above. l°) In 2016 (and going forward) data will be obtained from California Municipal and The Auditor -Controller's Office. The existing column headers were slightly modified to accommodate the property type classifications. The column labeled agriculture was formerly "industrial". (5) Prior to 2015, this column also included Exempt Property Valuations Source: : Cal Muni; County of Riverside Assessor Combined Tax Rolls Equalized Auditor and Assessor's Net; Riverside County Auditor -Controller 446 City of La Quinta Direct and Overlapping Property Tax Rates (Table 12) Year Ended June 30, 2022 City Non -Project Area 2013 (1) 2014 (1) 2015 (1) 2016 (1) 2017 (1) 2018 2019 2020 2021 2022 Direct Rates: City of La Quinta 0.0760 0.0760 0.0760 0.0760 0.0760 0.0760 0.0646 0.0646 0.0646 0.0646 ERAF Share of La Quinta General Fund 0.0113 0.0113 0.0113 0.0113 Redevelopment Agency Project Area 1 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 Redevelopment Agency Project Area 2 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 County of Riverside 0.1958 0.1958 0.1958 0.1958 0.1958 0.1958 0.0978 0.0978 0.0978 0.0978 ERAF Share of County 0.0980 0.0980 0.0980 0.0980 County Free Library 0.0253 0.0253 0.0253 0.0253 0.0253 0.0253 0.0253 0.0253 0.0253 0.0253 County Structure Fire Protection 0.0544 0.0544 0.0544 0.0544 0.0544 0.0544 0.0544 0.0544 0.0544 0.0544 Coachella Valley Unified School District 0.4322 0.4322 0.4322 0.4322 0.4322 0.4322 0.4322 0.4322 0.4322 0.4322 Desert Sands Unified School 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 Desert Community College District 0.0698 0.0698 0.0698 0.0698 0.0698 0.0698 0.0698 0.0698 0.0698 0.0698 Riverside County Office of Education 0.0380 0.0380 0.0380 0.0380 0.0380 0.0380 0.0380 0.0380 0.0380 0.0380 Riverside County Regional Park & Open SIN 0.0039 0.0039 0.0039 0.0039 0.0040 0.0040 0.0040 0.0040 0.0040 0.0040 CV Public Cemetery 0.0031 0.0031 0.0031 0.0031 0.0031 0.0031 0.0032 0.0032 0.0032 0.0032 CV Mosquito & Vector Control 0.0127 0.0127 0.0127 0.0126 0.0126 0.0126 0.0126 0.0127 0.0127 0.0127 Desert Recreation District 0.0192 0.0192 0.0192 0.0192 0.0192 0.0192 0.0192 0.0192 0.0192 0.0192 CVWD State Water Project 0.0254 0.0254 0.0254 0.0254 0.0254 0.0254 0.0254 0.0254 0.0254 0.0254 CV Resource Conservation 0.0003 0.0003 0.0003 0.0003 0.0003 0.0003 0.0003 0.0003 0.0003 0.0003 CVWD Improvement District 1 0.0118 0.0118 0.0118 0.0118 0.0118 0.0118 0.0118 0.0118 0.0118 0.0118 CVWD Storm Water Unit 0.0321 0.0321 0.0321 0.0321 0.0321 0.0321 0.0321 0.0321 0.0321 0.0321 Total Direct Rate (3) 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 Tax Rate Area 020-005 020-005 020-005 020-005 020-160 020-160 020-160 020-160 020-160 020-160 Overlapping Rates (4) : Coachella Valley Unified School District Desert Sands Unified School Coachella Valley Water District Desert Community College District Total Overlapping Rate 0.0797 0.1492 0.1492 0.1322 0.1660 0.1761 0.1495 0.1488 0.1455 0.1367 0.1116 0.1095 0.1098 0.1092 0.0860 0.0725 0.0742 0.0738 0.0739 0.0750 0.0800 0.1000 0.1000 0.1000 0.1000 0.1000 0.1000 0.1000 0.1000 0.1100 0.0200 0.0200 0.0233 0.0209 0.0204 0.0403 0.0398 0.0398 0.0395 0.0395 0.2912 0.3787 0.3823 0.3622 0.3724 0.3889 0.3635 0.3624 0.3589 0.3611 Total Direct and Overlapping Rate 1.2912 1.3787 1.3823 1.3622 1.3724 1.3889 1.3635 1.3625 1.3589 1.3612 Notes: (1) Direct rate from Tax Rate Area (TRA) 020-160 and overlapping rates provided by HdL, Coren & Cone; data source Riverside County Assessor 2012/13-2021/22 Annual Tax Increment (Rate) Tables. (3) Direct rate taken from an analysis of the TRA in the project area and does not include State ERAF deductions and overlapping rates provided by California Municipal Statistics (3) In 1978, California voters passed Proposition 13 which sets the property tax rate at a 1.00% fixed amount for direct taxes. This 1% is shared by all taxing agencies for which the subject property resides within. (4) Overlapping rates are based upon a single tax rate area only. Source: County of Riverside Auditor Controller's Office; HdL, Coren & Cone 447 City of La Quinta Principal Property Taxpayers (Table 13) Year Ended June 30, 2022 Taxpayer HP LQ Investment LP Inland American La Quinta Pavilion HJ CG Partners Hawthorn IL PropCo Town and Country Partners Walmart Real Estate Business Trust CM Wave Dev East of Madison SilverRock Phase I LLC Aventine Dev KSL Desert Resort T D Desert Development LP MSR Resort Golf Course Coral Option I Iota Griffin LLC WRM La Quinta Village Resort Total Fiscal Year 2021-22 Rank 1 2 3 4 5 6 7 8 9 10 Taxable Assessed Value (1) Fiscal Year 2012-13 Percent of Total City Taxable Assessed Value Rank $ 145,679,052 50,769,495 47,091,774 46,235,034 36,851,361 32,387,856 31,640,020 28,498,109 27,707,383 27,664,067 Taxable Assessed Value (1) 0.96% 0.33% 5 0.31% 0.30% 0.24% 0.21% 9 0.21% 0.19% 4 0.18% 0.18% $ 474,524,151 3.13% Principal Property Tax Payers FY 2021-22 SilverRock Phase I LLC East of Madison CM Wave Dev Walmart Real Estate Business Trust Town and Country_ Partners Hawthorn IL PropCo HJ CG Partners 1 2 3 6 7 8 10 43,399,514 28,668,169 45,365,091 151,877,857 100,155,108 61,124,895 42,839,010 35,412,485 30,170,000 24,486, 681 563,498,810 HP LQ Investment LP \_Inland American La Quinta Pavilion Percent of Total City Taxable Assessed Value 0.00% 0.42% 0.00% 0.00% 0.00% 0.28% 0.00% 0.44% 0.00% 0.00% 1.47% 0.97% 0.59% 0.41% 0.34% 0.29% 0.24% 5.46% (1) Taxable valuations include secured and unsecured Source: HdL, Coren & Cone; Riverside County Assessor 2012/13 and 2021/22 Combined Tax Rolls and the SBE Non -Unitary Tax Roll (Preliminary) 448 City of La Quinta Property Tax Levies and Collections (Table 14) Year Ended June 30, 2022 Fiscal Year Ended June 30 2013 2014 2015 2016 2017 2018 2019 2020(4) 2021 2022 Taxes Levied for the Fiscal Year (1) $ 5,706,535 5,814,571 5,965,704 6,657,414 6,764,963 6,868,411 6,934,311 7,058,939 7,139,091 7,291,506 Collections within the Fiscal Year of Levy Amount $ 5,823,575 5,808,387 6,100,655 6,420,215 6,592,548 6,717,291 6,736,814 6,777,777 6,891,637 7,140,010 Percent of Levy 102.05% 99.89% 102.26% 96.44% 97.45% 97.80% 97.15% 96.02% 96.53% 97.92% Collections in Subsequent Years (2) Property Tax Col (in millions) 2013 2014 2015 2016 2017 2018 $ 180,723 202,342 170,306 194,668 137,921 116,182 126,876 156,792 106,190 163,569 Iections Total Collections to Date Amount (3) $ 6,004,298 6,010,729 6,270,961 6,614,883 6,730,469 6,833,473 6,863,690 6,934,570 6,997,827 7,303,579 Percent of Levy 2019 2020(4) 2021 2022 105.22% 103.37% 105.12% 99.36% 99.49% 99.49% 98.98% 98.24% 98.02% 100.17% Notes: (1) Taxes Levied. The total tax levy is based on the Statement of Original Charge from the Riverside County Auditor - Controller Office. The amounts presented include City property taxes for tax districts 02-2374 and 02-2375 and are not inclusive of the redevelopment increment values. (2) Collections in Subsequent Years. The City participates in the Riverside County Teeter program; the secured taxes are remitted in a series of advances and settlement payments, the last of which is not received by the City until October of the subsequent year. (3) Collections to Date. The total amount does not include any apportionment adjustments that are the result of successful appeals of a taxpayer assessed valuation, escaped bills, refunds, or any other adjustments made by the County Auditor -Controller. As such, the percentage of the levy collected may be higher or lower than expected. Additionally, the increment values of the former Redevelopment Agency are allocated through a waterfall distribution process in accordance with California Health and Safety Code 34183 and 34188, and are not reflected on the Statement of Original Charge. (4)The statement of original charge that was posted on the the Auditor-Conroller (ACO) website had not been updated at time of publishing the 19/20 CAFR. The number reported in the 'taxes levied' column has now been adjusted to accurately reflect the ACO number, which subsequently changed the percent collected as well. Source: County of Riverside Auditor Controller's Office 449 City of La Quinta Ratios of Outstanding Debt by Type (Table 15) Year Ended June 30, 2022 Fiscal Year Ended 2013 2014 2015 2016 2017 Governmental Activities: Reimbursement Agreement $ $ $ - $ - $ - Capital leases 71,045 129,063 103,869 155,395 530,163 USDA Loan 702,105 686,345 668,933 649,698 628,448 Provident Savings Loan 1,441,096 1,405,755 1,367,344 1,325,596 1,280,221 Notes Payable- Eisenhower Drive Property - - 2,250,000 Developer Agreement - - - City Hall Lease Revenue Bonds 3,425,000 2,930,000 2,405,000 1,850,000 1,265,000 Total Governmental 5,639,246 5,151,163 4,545,146 3,980,689 5,953,832 Business -type Activities: Capital Leases Total Business -Type Activities Total Primary Government Population - State Department of Finance January 1 Number of Households Median Household Income Percentage of Personal Income Debt Per Capita 43,736 43,736 5,682,982 5,151,163 4,545,146 3,980,689 5,953,832 38,401 39,032 39,694 39,977 40,677 23,612 23,871 24,150 24,432 24,544 $ 111,077 $ 109,365 $ 97,526 $ 99,157 $ 104,749 0.22% 0.20% 0.19% 0.160/0 0.23% 148 132 115 100 146 Notes: (2) Details regarding the City's outstanding debt can be found in the notes to the financial statements. Leases for business -type activities were added in FY 2022 as a result of GASB 87. Source: City of La Quinta; HDL, Coren & Cone 450 City of La Quinta Ratios of Outstanding Debt by Type (Table 15) Year Ended June 30, 2022 Fiscal Year Ended 2018 2019 2020 2021 2022 Governmental Activities: $ $ $ $ - $ - Reimbursement Agreement 667,035 757,971 761,790 459,275 184,727 Capital leases - - USDA Loan - Provident Savings Loan 1,125,000 - Notes Payable- Eisenhower Drive Property - Developer Agreement 650,000 - City Hall Lease Revenue Bonds 2,442,035 757,971 761,790 459,275 184,727 Total Governmental Business -type Activities: 565,837 Capital Leases (2) 565,837 Total Business -Type Activities 2,442,035 757,971 761,790 459,275 750,564 Total Primary Government 41,204 40,389 40,660 41,247 37,860 Population - State Department of Finance January 1 24,643 24,764 24,957 25,177 23,796 Number of Households $ 107,447 $ 117,802 $ 120,097 $ 121,816 $ 119,479 Median Household Income 0.09 % 0.03 % 0.00% 0.01% 59 19 11 160 140 120 100 80 60 40 20 148 132 115 1 0.03 % Percentage of Personal Income 20 Debt Per Capita Debt Per Capita I] 100 0 2013 2014 2015 2016 2017 2018 2019 2020 2021 20 2022 451 City of La Quinta Ratio of General Bonded Debt Outstanding (Table 16) Year Ended June 30, 2022 Outstanding General Bonded Debt (1) Fiscal Year City Hall Tax Percent of Per Median Ended June Lease Local Agency Allocation Assessed Household 30, Obligation Bonds Bonds Total Value (2) Income 2013 $ 3,425,000 $ - $ - $ 3,425,000 0.03% 31 2014 2,930,000 - - 2,930,000 0.03% 27 2015 2,405,000 - - 2,405,000 0.02% 20 2016 1,850,000 - - 1,850,000 0.02% 45 2017 1,265,000 - - 1,265,000 0.01% 31 2018 650,000 - - 650,000 0.01% 6 2019 - - 0.00% - 2020 - - 0.00% 2021 - - 0.00% - 2022 - - - 0.00% - General Bonded Debt as a Percent of Assessed Value 2.50% — - 2.00%' 1.50% — 1.00% 0.50% 0.03% 0.00% 2013 0.03% 0.02% 0.02% 0.01% 0.01% n nn'i 0 nn% 0.00% 0.00% .a., 2014 2015 2016 2017 2018 2019 2020 2021 2022 Notes: (1) General bonded debt is debt payable with governmental fund resources and general obligation bonds recorded in enterprise funds (of which the City has none) (2) Assessed value has been used because the actual value of taxable property is not readily available in the State of California. 452 City of La Quinta Direct and Overlapping Debt (Table 17) Year Ended June 30, 2022 Total Assessed Valuation") $ 15,209,866,340 Percentage Outstanding Debt Estimated Share of Applicable (2) 6/30/22 Overlapping Debt Overlapping Debt (3) Overlapping Tax and Assessment Debt Desert Community College District 16.37% $ 510,745,000 $ 83,629,386 Coachella Valley Unified School District 50.50% 226,567,400 114,409,740 Desert Sands Unified School District (DSUSD) 20.10% 389,440,000 78,257,968 DSUSD Community Facilities District No. 1 88.91% 575,000 511,244 Coachella Valley Water District Assessment District 68 86.46% 810,000 700,286 Total Overlapping Tax and Assessment Debt 277,508,624 Overlapping General Fund Debt Riverside County General Fund Obligations 4.60% 720,218,351 33,101,235 Riverside County Pension Obligations 4.60% 820,060,000 37,689,958 Coachella Valley Unified School District Certificates of Participation (COP) 50.50% 32,665,000 16,494,845 Desert Sands Unified School District COP 20.10% 19,505,000 3,919,530 Total Overlapping General Fund Debt 91,205,568 Overlapping Tax Increment Debt Successor Agencies 62.01% 484,463,028 300,438,863 Total Overlapping Tax Increment Debt Total Gross Overlapping Debt 669,153,055 Less: Riverside County Supported Obligations Total Net Overlapping Debt 669,153,055 Direct General Fund Debt City of La Quinta General Fund Obligations Total Direct General Fund Debt 750,564 750,564 750,564 Total Net Combined Direct and Overlapping Debt $ 669,903,619 Notes: Ili Total assessed valuation is from the Equalized Assessor report which includes homeowner exemptions. (2) For debt repaid with property taxes, the percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of the overlapping district's taxable assessed value that is within the city's boundaries divided by the district's total taxable assessed value. (3) Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the City. This schedule estimates the portion of the outstanding debt of those overlapping governments that is borne by the residents and businesses of the City. This process recognizes that, when considering the City's ability to issue and repay long-term debt, the entire debt burden borne by the residents and businesses should be taken into account. However, this does not imply that every taxpayer is a resident, and therefore responsible for repaying the debt of each overlapping government. 453 City of La Quinta Legal Debt Margin Information (Table 18) Year Ended June 30, 2022 Fiscal Year 2013 2014 2015 2016 2017 Assessed valuation (1) $ 10,274,998,112 $ 10,726,752,603 $ 11,369,346,292 $ 11,930,906,878 $ 12,457,435,999 Conversion Percentage 25% 25% 25% 25% 25% Adjusted assessed valuation(2) 2,568,749,528 2,681,688,151 2,842,336,573 2,982,726,720 3,114,359,000 Debt limit percentage (2) 15% 15% 15% 15% 15% Debt limit 385,312,429 402,253,223 426,350,486 447,409,008 467,153,850 Total net debt applicable to limit General obligation bonds (3) Legal debt margin $ 385,312,429 $ 402,253,223 $ 426,350,486 $ 447,409,008 $ 467,153,850 Total debt applicable to the limit as a percentage of debt limit Notes• 0.0% 0.0% 0.0% (1)Assessed Valuation is from the Equalized Auditor's Net report which excludes the homeowner exemptions 0.0% 0.0% (2) Section 43605 of the Government Code of the State of California limits the amount of indebtedness for public improvements to 15% of the gross assessed valuation or property. However, this provision was enacted when assessed valuation was based on 25% of market value. Effective with the 1981-82 fiscal year, each parcel is now assessed at 100% of market value (as of the most recent change in ownership for that parcel). The computations shown above reflect a conversion of assessed valuation data for each fiscal year from the current full valuation perspective to the 25% level that was in effect at the time that the legal debt margin was enacted by the State. This is the equivalent of 3.75% of the full assessed value. (3) The City of La Quinta has no general bonded indebtedness. 454 City of La Quinta Legal Debt Margin Information (Table 18) Year Ended June 30, 2022 Fiscal Year 2018 2019 2020 2021 2022 $ 12,867,519,997 $ 13,351,737,881 $ 13,980,319,465 $ 14,359,765,558 $ 15,163,622,940 Assessed valuation (1) 25% 25% 25% 25% 25% 3,216,879,999 3,337,934,470 3,495,079,866 3,589,941,390 3,790,905,735 15% 15% 15% 15% 15% Debt limit percentage (2) 482,532,000 500,690,171 524,261,980 538,491,208 568,635,860 Debt limit Total net debt applicable to limit General obligation bonds (3) $ 482,532,000 $ 500,690,171 $ 524,261,980 $ 538,491,208 $ 568,635,860 Legal debt margin Total debt applicable to the 0.0% 0.0% 0.0% 0.0% 0.0% limit as a percentage of debt limit 455 City of La Quinta Pledged -Revenue Coverage (Table 19) Year Ended June 30, 2022 Local Agency Revenue Bonds (City Hall Project) Fiscal Year Less Other Ended June Lease Debt Net Lease Debt Service Coverage 30, Revenue (2) Payments Revenue Principal Interest Ratio (3) 2013 $ 673,130 $ $ 673,130 $ 470,000 $ 203,130 1.00 2014 671,351 671,351 495,000 176,351 1.00 2015 673,046 673,046 525,000 148,046 1.00 2016 673,075 673,075 555,000 118,076 1.00 2017 671,441 671,441 585,000 86,441 1.00 2018 668,141 668,141 615,000 53,141 1.00 2019 668,038 668,038 650,000 18,038 1.00 2020 - - 2021 - - 2022 - - Notes: (1) Details regarding the city's outstanding debt can be found in the notes to the financial statements. The City of La Quinta has no general bonded indebtedness. (2) Lease revenues consist of payments from the City General Fund and Civic Center Development Impact Fee Fund. (3) Coverage ratio is a measure of the City's ability to meet its obligation. A ratio of greater than or equal to one indicates that sufficient revenue has been generated to satisfy the debt service requirements. The ratio is calculated as total available revenue (net lease revenue) divided by total debt service requirements (principal and interest) . 456 City of La Quinta Demographic and Economic Statistics (Table 20) Year Ended June 30, 2022 Calendar Year Sources 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 City Land (Sq Miles) (3) 35.16 35.16 35.71 35.71 35.71 35.71 35.71 35.71 35.71 35.71 Population (1)(3) 38,261 38,689 39,240 39,769 40,065 40,217 40,389 40,660 41,247 37,860 Mean Household Income (in dollars) (4) $111,077 $109,365 $97,526 $99,157 $104,749 $107,447 $117,802 $120,097 $121,816 $119,479 Number of Dwelling Units (1) 23,612 23,871 24,150 24,432 24,544 24,643 24,764 24,957 25,177 23,796 Persons per Household (1) 2.58 2.59 2.60 2.62 2.64 2.63 2.68 2.60 2.60 2.60 Per Capita Income (3) $43,053 $42,226 $37,510 $37,846 $39,288 $39,999 $42,931 $46,248 $47,986 $52,632 Labor Force (2) 16,658 16,983 17,483 18,033 18,617 18,917 19,142 19,267 19,083 19,850 Employment (2) 15,517 16,000 16,675 17,175 17,533 18,000 18,308 17,800 17,483 18,892 Unemployment Rate (2) 6.85% 5.790/0 4.620/0 4.76% 5.82% 4.850/0 4.36% 7.61% 8.44% 4.83% Median age (3) 43.6 44.8 45.1 45.3 45.7 46 46.4 47.1 47.9 48.6 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $0 27,000 24,500 22,000 19,500 Mean Household Income Unemployment Rate 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Number of Dwelling Units 17,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00% 7.00% 8.00% 9.00% $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 $0 2013 Per Capita Income and Unemployment 2014 2015 2016 2017 2018 2019 2020 2021 -Per Capita Income iUnemployrnent Rate 9.00% 8.00% 7.00% 6.00% 5.00% 4.00% 3.00% 2.00% 1.00% 0.00% 2022 Sources: (1) State of California Department of Finance; State of California, Department of Finance, E-5 Population and Housing Estimates for Cities, Counties and the State, Sacramento, California, released May 2022. The estimates incorporate 2020 Census counts. (2) State of California Employment Development Department Website. Previous years' data updated in 2018/19 to utilize 12-month average and final numbers. Rise in average unemployment rate for 2019/20 was due to double digit unemployment at end of fiscal year due to the Coronavirus pandemic. (3) HdL, Coren & Cone (4) Mean Household Income from US Census Bureau report Table S1901. Previously, calculated using "Persons per Household" mulitplied by "Per Capita Income". Starting in 2017, data is from the US Census Bureau American Fact Finder. 457 City of La Quinta Principal Employers (Table 21) Year Ended June 30, 2022 Employer Desert Sands Unified School District La Quinta Resort & Club/ PGA West (1) Wal-Mart Super Center Costco Home Depot Lowe's Home Improvement Imperial Irrigation District Target Vons Stater Bros In N Out Rancho La Quinta Tradition Golf Club Total employment listed Total City Employment - July 1 Activity Government Hotel & Golf Resort Retailer Retailer Retailer Retailer Utility Company Retailer Grocery Store Grocery Store Fast Food Golf Resort Golf Resort Fiscal Year 2021-22 Fiscal Year 2012-13 Percent of Number of Total Number of Employees Employment Rank Employees 1 2,862 14.42% 2 1,176 2 1,400 7.05% 1 2,346 3 300 1.51% 3 340 4 297 1.50% 4 244 5 181 0.91% 6 160 6 150 0.76% - 7 132 0.66% 8 140 8 132 0.66% 7 148 9 104 0.52% 10 98 10 90 0.45% 9 119 11 84 0.42% 12 68 0.34% 5 209 11 95 5,800 19,850 29.22% Percent of Total Employment 7.21% 14.39% 2.09% 1.50% 0.98% 0.00% 0.86% 0.91% 0.60% 0.73% 0.00% 1.28% 0.58% 5,075 31.13% 16,300 Notes: (1)La Quinta Resort & Club and PGA West are accounted for as one entity; as such, their employment numbers are reported together as of FY 2015-16. Source: City of La Quinta 458 168 City of La Quinta Full-time City Employees (Table 22) Year Ended June 30, 2022 Fiscal Year Function 2013 2014 t'I 2015 2016 (3) 2017 2018 2019 2020 2O21t3I 2022 Administration -City Mgr. Office 11.00 8.00 7.00 4.00 4.00 5.00 7.00 8.00 8.00 8.00 City Clerk 5.00 4.00 4.00 3.00 3.00 5.00 5.00 4.00 4.00 4.00 Finance 8.00 7.00 8.00 7.00 7.00 8.00 8.00 8.00 9.00 9.00 Community Services 10.75 12.00 11.65 - - Building and Safety 21.00 Planning and Development 9.00 Community Development - 19.00 20.00 - Public Works 23.25 20.00 21.35 - - 27.00 27.00 Community Resources ca> - 18.00 18.00 18.00 18.00 23.00 19.00 20.00 Design and Development (b) 27.00 27.00 29.00 32.00 33.00 18.00 18.00 Facilities (`) - 19.00 19.00 19.00 19.00 19.00 Total 88.00 70.00 72.00 78.00 78.00 84.00 89.00 95.00 85.00 86.00 100.00 90.00 80.00 70.00 60.00 50.00 40.00 30.00 20.00 10.00 Notes: Total Full -Time City Employees 78.00 84.00 rw 95.00 05.00 86.00 2013 2014(1) 2015 2016(2) 2017 2018 2019 2020 2021(3) 2022 The City of La Quinta contracts with the County of Riverside for Police Services and with the California Department of Forestry through a contract with the County of Riverside for Fire Services. In addition, the City -owned Golf Course is operated by Landmark Golf. These positions have not been included as these positions are not City employees. (1) The City merged the Building and Safety Department with the Planning and Development Department in 2014. The resultant department was referred to as Community Development until 2016, see below. (2) During FY 2015-16 the City was subject to a major reorganization in an attempt to improve efficiency and controls that effectively terminated the Community Services, Community Development, and Public Works departments. Following is a brief description of the reorganization for each department: a) The Community Resources department has taken over specific roles of the prior Community Development and Community Services departments including, but not limited to human resources, police, fire, library, museum, recreation, marketing, code compliance, animal control, and emergency services. b) The Design and Development department has taken over specific roles of the prior Community Development, Public Works, and Finance departments including, but not limited to customer service, business and animal licensing, planning, building, engineering services, and development services. c) The Facilities department has taken over specific roles of the prior Community Services and Public Works departments including, but not limited to , parks, streets, buildings, lighting and landscaping. (3) During the FY 2020-21 the City created the Public Works Division, consisting of the Facilities Division as well as Public Works, Engineering, and Capital Improvement (which were moved out of Design & Development). In addition, there were impacts due to the novel Coronavirus pandemic that led to a reduction in workforce. 459 City of La Quinta Operating Indicators (Table 23) Year Ended June 30, 2022 Fiscal Year 2013 2014 2015 2016 2017 2018 2019 20201'3 20211'3 2022 Finance: Number of Animal Licenses Processed ") 1,505 1,602 1,374 Number of Accounts Payable Checks Processed 3,576 3,696 3,833 4,153 3,835 3,621 3,879 3,855 2,998 3,014 Number of Investment purchases 30 22 21 22 20 61 56 49 32 93 Par value of investments $ 164,614,769 $ 136,323,300 $ 128,990,447 $ 137,594,669 $ 139,613,063 $ 150,117,079 $ 163,665,838 $ 170,194,404 $ 187,171,960 $ 223,319,336 Number of cleared checks 3,899 3,922 4,004 4,167 3,932 3,813 3,875 3,962 2,977 2,989 Number of bank wires, drafts, and EFTs0, 58 58 54 41 44 64 68 57 412 504 City Clerk: Contracts Processed 346 289 238 282 199 243 266 297 217 232 Documents Notarized 301 334 203 157 99 128 74 90 184 256 Documents Recorded with County 125 183 106 112 56 67 45 39 43 150 Subpoenas and Claims Processed 15 21 37 10 8 12 18 15 15 18 Records Requests Fulfilled and Recorded 558 601 580 518 743 572 602 633 847 1,205 Documents Scanned to Electronic Archives pl 28,798 34,671 164,847 233,182 214,384 593,991 970,894 753,291 190,113 176,426 Public Works: Encroachment permits issued 124 109 127 54 123 121 140 121 138 196 Request for services tl) 740 1322 1,261 3,440 3,207 2,652 2,194 1,938 2,041 1,732 Community Development: Number of Active Business Licenses "i 3,520 3,998 4,452 3,368 3,681 3,707 3,806 3,592 3,267 3,414 Permits: Single family Detached 83 147 176 108 92 142 122 218 157 467 Single family Attached - 0 4.00 7.00 7 6 14 1 0 27 Residential Pool 162 204 255 217 170 211 243 237 337 424 Wall/Fence 167 220 328 257 209 268 223 312 244 412 Other 1,042 1,158 1,316 1,230 1,258 1,571 1,655 1,401 1,619 2,192 Garage Sale Permits l'I 1,404 1,255 1,290 1,109 1,024 928 959 604 351 461 Total Permits 2,858 2,984 3,369 2,928 2,760 3,126 3,216 2,773 2,708 3,983 Code Compliance 1'3: Animal Control Incidents Handled l`, 3,206 1,645 1,085 52 42 30 10 Vehicle abatements 99 88 85 255 212 224 184 149 79 114 Weed abatements 1,404 43 45 57 114 128 80 65 53 74 Nuisance abatements/Property Maintenance 1,668 730 557 1,037 1,180 1,122 921 821 403 952 All Other 13) 1,432 806 888 1,159 1,591 1,511 1,320 Community Services: Library activities: Number of Visits 63,955 71,874 73,924 182,913 190,747 152,725 132,947 84,042 25,950 65,259 Books checked out 220,690 329,154 263,047 234,340 254,323 250,636 241,450 122,084 63,198 149,001 Cards Issued 2,966 2,035 2,418 2,179 2,248 2,276 2,251 919 886 1,610 Number of School Children Visiting 737 1,539 1,562 2,947 4,680 4,528 3,303 3,708 10,221 2,435 Volunteer Hours 2,226 1,340 1,917 2,169 2,248 2,314 2,138 1,173 0 524 Senior Center/Wellness Center "i : Number of visits 9,350 11,500 23,871 62,820 74,141 87,294 82,477 41,934 4,725 20,065 Volunteer Hours 2,233 2,745 1,279 1,585 1,420 1,333 1,148 506 0 0 Recreation activities: Participants: Leisure Classes(5' 1,475 1,177 1,322 2,241 2,278 2,168 2,039 864 269 15,538 Special events 5,970 5,927 6,460 8,185 7,783 10,449 12,650 4,950 390 4,685 Adult Sports 3,865 5,878 5,487 7,192 6,695 6,136 5,932 3,644 0 492 Golf course: Golf rounds played 46,352 43,610 41,904 45,104 43,085 42,590 44,949 33,407 39,073 44,329 Average Green fee $ 67.44 $ 66.83 $ 69.65 $ 66.87 $ 66.80 $ 71.88 $ 72.02 $ 71.23 $ 79.63 $ 92.53 Planning and Development: Number of residential units approved 228 494 208 40 120 114 92 212 132 Commercial square footage approved 0 113,149 79,092.00 13,000 391,914 7,599 102,552 3,162 152,133 15,537 Notes(1) Data on this table may vary from year to year due to restructuring, personnel, and systems changes that have taken place at the city over the past five years. Examples include animal licensing and control contracted to County of Riverside May 2015, business licenses and garage sale permits transferred to Community Development Department, tracking system for active business licenses updated, vacation rental requirements for permits changed, Codes Department began using GoEnforce tracking software, Public Works Department expanded use of GoRequest system, City Clerk's office began project to archive all old documents and plans electronically, and the Senior Center became the Wellness Center in 2015. 2) "All Other" category includes building codes, business license, commercial, hazardous conditions, health/safety, other, parking, vacation rentals, and zoning. For 2016, data was annualized using the seven months of actual "total closed incidents" provided by GoEnforce. (3) Declines in the reported numbers for the Library, Wellness Center, and any related recreational activities are due to facility closures and restrictions as a result of the novel Coronavirus pandemic. For 2021, 'School Children Visiting' the library includes virtual storytime attendance. 1^)Previously reported only wires, has been updated to include all forms of electronic payment types. 0lLeisure Classes line includes X-park and Fritz Burns Pool activity participants starting in 2021-22. 460 City of La Quinta Capital Asset Statistics by Function (Table 24) Year Ended June 30, 2022 Fiscal Year 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Public Works: Streets (miles) 128 128 128 128 128 128 128 129 129 129 Bikepaths (miles) (1) 22 22 34 34 36 36 36 79.1 81.1 81.1 Streetlights (2) 269 277 277 281 372 372 372 372 372 372 Traffic signals 52 54 54 54 54 54 54 50 50 50 Traffic signs 2,984 3,018 3,018 3,018 5,758 5,758 5,408 4,808 4,808 4,808 Bridges 12 13 13 13 13 13 13 13 13 13 Parks and Recreation: Parks(3) 13 13 13 13 13 13 13 14 14 17 Park Acreage 218 218 218 218 218 218 218 - - Undeveloped Park Acreac 40 40 40 40 40 40 40 - City -Owned Acres(3) 238 238 235 City -Improved Acresi3) 114 114 111 Hiking Trails (miles) 17 17 17.4 17.4 Senior/Wellness Center 1 1 1 1 1 1 1 1 1 1 Museum 1 1 1 1 1 1 1 1 1 1 Library 1 1 1 1 1 1 1 1 1 1 Public Safety: Fire Stations 3 3 3 3 3 3 3 3 3 3 Golf Course: Municipal golf courses 1 1 1 1 1 1 1 1 1 1 Notes: (2)Bike path miles were updated to include both Class I (off-street) and Class II (on -street, painted bike lanes) bicycle paths in 2015; the City has been adding Class II through various projects and the 2020 number has been updated accordingly. (2) In fiscal year ending 2009 street lights at intersections were included for the first time. Additionally, the decorative streetlights in Old Town were added for the first time in 2017. (3)In fiscal year 2019-20, the City added one public park, the SilverRock Event Site. In 2020, the City aligned reporting with the Developmental Impact Fee Study from August 2019 which identifies parks as 'City -Owned' and 'City -Improved' by acreage in Table 3.1. In 2021-22, the City added one public park, the X-park. Additionally, the park count now includes two sports fields owned by Desert Sands Unified School District but maintained by the City. These parks were already included in the "city -improved acres" line. 461 City of La Quinta Schedule of Insurance in Force (Table 25) Year Ended June 30, 2022 Company Name Policy Number Coverage Limits Term Premium National Union Fire Insurance Alliant Insurance Services, Inc 01-424-97-61 Crime, Forgery, Fraud $1 Million 07/01/21 to 07-01-22 $1,800 California Self -Insured All Risk Property Insurance $25 Million 07/01/21 - 07/01/22 $144,771 Joint Powers Pool Including Auto Physical Damage, Single Limit per Occurrence Insurance Authority Terrorism, Boiler & Machinery subject to other sublimits NFP Property & Casualty W14D19220901 Earthquake $10 Million Beazley Insurance Services Real & Personal Property Per Occurence ncluding Contingent Tax Interruption 03/09/22 to 03/09/23 $175,980 California Self -Insured Comprehensive General $30 Million 07/01/21 - 07/01/22 $446,349 Joint Powers Pool and Automobile Liability Single Limit per Occurrence Insurance Authority California Self -Insured Joint Powers Pool Insurance Authority Workers' Compensation $10 Million Per Occurrence 07/01/21 - 07/01/22 $146,173 462 City of La Quinta CITY COUNCIL MEETING: July 18, 2023 STAFF REPORT PUBLIC HEARING ITEM NO. 1 SUPPLEMENTAL STAFF REPORT J U LY 18, 2023 AGENDA TITLE: ADOPT RESOLUTION TO UPDATE THE CITY'S USER AND REGULATORY MASTER FEE SCHEDULE RECOMMENDATION Adopt a Resolution to update the City's current user and regulatory Master Fee Schedule. EXECUTIVE SUMMARY • Staff annually reviews user and regulatory fees as part of the City's normal course of operations. • Fees were most recently updated in August 2022. As part of that update, Council authorized annual fee adjustments, whereby fees would be increased based on the annual change in the regional Consumer Price Index for the Riverside, San Bernardino, Ontario region (CPI). • The annual change in CPI was 4.57%. Accordingly, most fees are proposed to be adjusted by 4.57%. Similar, to other organizations, the City faces inflationary pressures. The fee adjustment is intended to recognize this while continuing to prioritize collaboration between the City, the development community, and other fee payers. • Several minor refinements are proposed to specific fee categories to enhance fee schedule clarity, and more closely align fees to the City's current costs of service. • If adopted, the proposed Master Fee Schedule (MFS) would take effect October 1, 2023. FISCAL IMPACT Based on historical revenues and permit volume, the new fee schedule may generate an additional $183,000 in annual revenue. BACKGROUND/ANALYSIS Each year, staff reviews user and regulatory fees as a basis for recovering allowable costs of certain City services. Periodically (generally every five -to -seven years), the City conducts a comprehensive fee study; the last one was completed in July 2019. In the 463 interim years, fees are primarily adjusted by the annual change in CPI for the region. Regional CPI is based on the most recent annual change in the Consumer Price Index for All Urban Consumers in the Riverside, San Bernardino, Ontario Region. The annual timeframe used is March to March. Fee adjustments are made to improve the correlation between the City's cost of providing services and the fees imposed to recover those costs. If fees remain unchanged while the City's costs increase, the City's cost recovery levels will decrease. The following table summarizes the proposed updates to the fee schedule. Fee Category Summary of Primary Proposed Changes 1 Building Fees • 4.57% increase to reflect CPI change • Clarify applicable fee for plan revisions 2 Planning Fees • 4.57% increase to reflect CPI change • Adjust initial deposit to recover City Attorney time associated with development agreement review • Remove unused fee categories • Clarify fees for multiple concurrent submittals from same applicant for different projects that require similar application review 3 Public Works Fees • 4.57% increase to reflect CPI change 4 Fire Fees • 4.57% increase to reflect CPI change • Add additional fee descriptions/categories to improve fee schedule clarity. No new permit requirements have been added. 5 NPDES Inspection Fees • 4.57% increase to reflect CPI change 6 STVR Permit Fees • 4.57% increase to reflect CPI change 7 Medical Cannabis Delivery Permit Fees • 4.57% increase to reflect CPI change 8 False Alarm Response • 4.57% increase to reflect CPI change 9 Vehicle Impound Fees • 4.57% increase to reflect CPI change 10 Code Enforcement • 4.57% increase to reflect CPI change 464 14 15 16 17 18 19 20 21 Home Occupation Permit Pool Drain Permit Bingo Permit Film/Photography Permit Administrative Fees Appeal Fees Facility Rental Rates SilverRock Rental Rates Parking Lot Rental Rates Technology Enhancement Fee Credit Card Transaction Fee • 4.57% increase to reflect CPI change • 4.57% increase to reflect CPI change • No change (limited by State) • 4.57% increase to reflect CPI change • No change (limited by State) • No change • No change • No change • 4.57% incr sc to rcflcct CPI change • No change • 4.57% incr asc to rcflcct CPI change (rounded to nearest SO sic. per space) • No change • No change • Attachment 1 identifies current fees, proposed fees, and proposed fee change percentage • Attachment 2 includes cost of service analysis supporting any non -CPI fee adjustments. • Attachment 3 provides the source data for the annual CPI adjustment. If Council adopts the resolution, the updated Master Fee Schedule will go into effect on October 1, 2023. AGENCY AND PUBLIC REVIEW Notice regarding the proposed fee changes was provided in accordance with Government Code Sections 66016 and 6062(a). Interested stakeholders, the Building Industry Association of Southern California — Riverside County Chapter (BIA), Desert Valleys Builders Association (DVBA), and the Southern California Gas Company (SC Gas) received notice of these recommendations on July 3, 2023. Public Hearing notices were also published in The Desert Sun on July 7 and 14, 2023. As of this writing, the City received a letter support from the DVBA, dated July 7, 2023, included as Attachment 4. 465 ALTERNATIVES • Council may elect to adjust fees by a different amount than recommended by staff. • Council may elect not to adjust the proposed fees. Prepared by: Monika Radeva, City Clerk Approved by: Jon McMillen, City Manager Attachments: 1. Fee Schedule Showing Current Fees, Proposed Fees, and Proposed Fee Change Percentage 2. Cost of Service Analysis 3. Regional CPI Table — Riverside -San Bernardino -Ontario 2022-2023 4. DVBA Letter of Support dated July 7, 2023 466 RESOLUTION NO. 2023 - xxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING A REVISED MASTER FEE SCHEDULE OF VARIOUS USER AND REGULATORY FEES WHEREAS, this action is exempt under the California Environmental Quality Act (CEQA), Article 18, Statutory Exemptions, Section 15273(a) Rates Tolls Fares and Charges; and WHEREAS, the City Council adopted Resolution No. 2022-031 on August 2, 2022, updating the City's Master Fee Schedule of various user and regulatory fees; and WHEREAS, the City Council desires that annually the fees be increased based on the all -urban consumers Consumer Price Index (CPI) for Riverside — San Bernardino — Ontario region; and WHEREAS, the City commissioned ClearSource Financial Consulting to conduct the analysis to determine the user and regulatory fee update, which is included in the staff report and available for public review; and WHEREAS, the City Council hereby finds that the supporting documents, along with the most recently completed comprehensive study completed in July 2019, provide adequate evidence to conclude that the adjusted fees are set at amounts that do not exceed the estimated reasonable cost to provide the service. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. Each recital, set forth above, is hereby adopted as a specific finding of this City Council. SECTION 2. Resolution No. 2022-031 is hereby superseded, and revised fees as listed in the Master Fee Schedule attached hereto as "Exhibit A," and incorporated herewith by this reference, are hereby adopted. SECTION 3. Annually on July 1 the City Manager or his/her designee shall update and promulgate a new fee schedule whereby all fees are increased based on the all - urban consumers CPI for Riverside — San Bernardino — Ontario computed from March of the previous year to March of the current year. If the CPI does not change or goes down in a given year, no change shall be made to the Master Fee Schedule that year. SECTION 4. This Resolution shall become effective upon adoption. The fees imposed by this Resolution shall go into effect October 1, 2023. 467 Resolution No. 2023 — xxx Master Fee Schedule — Update of User and Regulatory Fees Adopted: July 18, 203 Page 2 of 2 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of July 2023, the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 468 RESOLUTION NO. 2023-XXX EXHIBIT A ADOPTED: JULY 18, 2023 0 Ca i 01114 ---- GEMo the DESERT City of La Quinta Master Fee Schedule - Effective October 1, 2023 - 469 Table of Contents Contents Page 21 22 Building Fees - Mechanical, Plumbing, and Electrical Building Fees - Miscellaneous Items Building Fees - New Construction Building Fees - Other Fees Planning Fees Public Works Fees Fire Fees NPDES Ongoing Inspection Fees Short -Term Vacation Rental Permit Fees Medical Cannabis Delivery Application Fees False Alarm Response Fees Vehicle Impound Cost Recovery Fees Code Enforcement Hourly Rate for Services Pool Drain Permit Fees Home Occupation Permit Fees Film/Photography Permit Fees Bingo Permit Fees Administrative Fees Appeal Fees Facility Use Fees SilverRock Event Site Facility Rental Fees Parking Lot and Open Space Rental Fees 1 4 7 8 10 13 19 21 22 23 24 25 26 27 28 29 30 31 32 33 35 36 470 City of La Quinta Master Fee Schedule Schedule of Building Fees - Mechanical, Plumbing, and Electrical Fee Description 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Permit Issuance Permit Issuance (Mechanical, Plumbing, Electrical) Mechanical Installation or relocation of each forced -air or gravity -type furnace or burner, including ducts and vents attached to such appliance Installation or relocation of each suspended heater, recessed wall heater, or floor -mounted unit heater Repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling, absorption, or evaporative cooling system, including installation of controls regulated by the UMC Installation or relocation of each boiler, condenser, compressor, or each absorption system Air -handling unit, including attached ducts Evaporative cooler, other than portable -type Ventilation fan connected to a single -duct Installation of each hood which is served by mechanical exhaust, including the ducts for such hood Each appliance or piece of equipment not classified in other appliance categories, or for which no other fee is listed Mechanical Change -Out Condenser Only Furnace Only Other Equipment Packaged Unit Repair / Alteration Split -System Plumbing Each plumbing fixture or trap or set of fixtures on one trap (including water, drainage piping, and backflow protection) Sewer Connection / Septic Abandonment Rainwater systems, per drain (inside building) Water heater and/or vent Industrial waste pretreatment interceptor including its trap and vent, excepting kitchen -type grease interceptors functioning as fixture traps Fees Permit Plan Check Total $115.94 $45.77 $30.51 $15.26 $45.77 $45.77 $15.26 $15.26 $15.26 $45.77 $45.77 $45.77 $45.77 $45.77 $15.26 $45.77 $15.26 $30.51 $15.26 $15.26 $45.77 $30.51 $15.26 $6.10 $30.51 $15.26 $15.26 $6.10 $6.10 $45.77 $30.51 $30.51 $45.77 $30.51 $6.10 $91.53 $15.26 $21.36 $15.26 $9.15 $15.26 $115.94 $76.28 $45.77 $21.36 $76.28 $61.02 $30.51 $21.36 $21.36 $91.53 $76.28 $76.28 $91.53 $76.28 $21.36 $137.30 $30.51 $51.87 $30.51 $24.41 $61.02 Notes 471 1 City of La Quinta Master Fee Schedule Schedule of Building Fees - Mechanical, Plumbing, and Electrical Fee Description 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Installation, alteration, or repair of water piping and/or water -treating equipment, drainage or vent piping, each fixture Backflow protective device other than atmospheric -type vacuum breakers Gas piping system - 1 to 4 outlets Gas piping system - 5 or more outlets Solar (Thermal) Electrical New Construction Residential - First 1,000 SF (includes livable and non -livable SF) Residential - Each Additional 1,000 SF (includes livable and non -livable SF) Non -Residential - First 2,000 SF Non -Residential - Each Additional 2,000 SF Solar (Photovoltaic) Solar (PV) Less than 10kW Solar (PV) Greater than 10kW Each Additional String (<20) Receptacle, Switch, and Lighting Outlets Receptacle, switch, lighting, or other outlets at which current is used or controlled, except services, feeders, and meters - first 20 Receptacle, switch, lighting, or other outlets at which current is used or controlled, except services, feeders, and meters - each additional Lighting Fixtures Lighting fixtures, sockets, or other lamp -holding devices - first 20 Lighting fixtures, sockets, or other lamp -holding devices - each add'I Pole or platform -mounted light replacement, repair or alteration - first 10 Pole or platform -mounted light replacement, repair or alteration - each additional Fees Permit Plan Check Total $15.26 $15.26 $15.26 $45.77 $30.51 $183.07 $15.56 $137.30 $45.77 $30.51 $45.77 $3.05 $30.51 $3.05 $15.26 $6.10 $30.51 $30.51 $30.51 $60.41 $6.41 $106.18 $12.20 $30.51 $45.77 $0.76 $30.51 $0.76 $30.51 $21.36 $45.77 $76.28 $61.02 $243.48 $21.97 $243.48 $57.97 $61.02 $91.53 $3.81 $61.02 $3.81 $30.51 $30.51 $61.02 $3.05 $0.76 $3.81 $30.51 $30.51 $61.02 $3.05 $0.76 $3.81 Notes 472 2 City of La Quinta Master Fee Schedule Schedule of Building Fees - Mechanical, Plumbing, and Electrical Fees Fee Description Permit Plan Check Total Notes Residential Appliances 40 Fixed residential appliances or receptacle outlets for same, including wall- mounted electric ovens; counter -mounted cooking tops; electric ranges; self-contained room, console, or through -wall air conditioners; space heaters; food waste grinders; dishwashers; washing machines; water heaters; clothes dryers; or other motor -operated appliances not exceeding one horsepower (HP) in rating, each $15.26 $15.26 $30.51 Non -Residential Appliances 41 Residential appliances and self-contained, factory -wired, non-residential appliances not exceeding one horsepower (HP), kilowatt (KW) , or kilovolt ampere (KVA) in rating, including medical and dental devices; food, beverage, and ice cream cabinets; illuminated show cases; drinking fountains; vending machines; laundry machines; or other similar types of equipment, each $30.51 $30.51 $61.02 Power Apparatus 42 Motors, generators, transformers, rectifiers, synchronous converters, capacitors, industrial heating, air conditioners and heat pumps, cooking or baking equipment, and other apparatus, each $30.51 $30.51 $61.02 Signs, Outline Lighting, and Marquees 43 Signs, outline lighting systems, or marquees, each $45.77 $61.02 $106.79 Services 44 Services, each $30.51 $15.26 $45.77 Temporary Power Services 45 Temporary service power pole or pedestal, including all pole or pedestal- mounted receptacle outlets and appurtenances, each $30.51 $21.36 $51.87 Miscellaneous Apparatus, Conduits, and Conductors 46 Electrical apparatus, conduits, and conductors for which a permit is required, but for which no fee is identified $30.51 $30.51 $61.02 * In addition to the fees identified in this schedule, the City will pass -through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific application. [a] Plan review fees will be waived if approved real time code review software is used. 473 3 City of La Quinta Master Fee Schedule Schedule of Building Fees - Miscellaneous Items Fee Description 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Addition Residential Addition a) Residential Addition - Up to 100 SF b) Residential Addition - Each Additional 500 SF c) Structural Review Non -Residential Addition a) Non -Residential Addition - Up to 100 SF b) Non -Residential Addition - Each Additional 500 SF c) Structural Review Antenna Dish > 2 Ft Cellular/Mobile Phone Equipment Shelter Appeal Appeal Awning/Canopy (Supported by Building) Awning/Canopy Balcony Addition Balcony Addition Block Wall Block Wall - First 100 LF Block Wall - Each Addt'I 50 LF Retaining / Combination Wall - Each 50 LF Carport Carport - First Carport - Each Additional Compliance Survey/Special Inspection Compliance Survey/Special Inspection Demolition Demolition Demolition - Interior Demolition - Exterior Fence Fence - First 100 LF Fence - Each Additional 50 LF Fireplace Fireplace Flag/Lighting Pole Flag/Lighting Pole - First Flag/Lighting Pole - Each Additional Fees Permit Plan Check Total $153.78 $78.72 $216.02 $21.97 $369.80 $100.69 bill hourly (1 hour min.) $176.84 $90.53 $248.42 $25.26 $425.27 $115.79 bill hourly (1 hour min.) $45.77 $183.07 $45.77 $168.42 $259.96 $122.66 $214.19 $443.03 $168.42 bill hourly (1 hour min.) $18.31 $259.96 $278.26 $183.07 $214.19 $397.26 $61.02 $76.28 $137.30 $18.31 $18.31 $18.31 $18.31 $91.53 $122.66 $214.19 $91.53 $48.82 $140.35 $91.53 $228.84 $320.37 $31.12 $109.84 $140.96 $45.77 $122.66 $168.42 $45.77 $137.30 $183.07 $60.41 $76.89 $137.30 $18.31 $18.31 $183.07 $274.60 $457.67 $45.77 $122.66 $168.42 $18.31 $5.49 $23.80 Notes 474 4 City of La Quinta Master Fee Schedule Schedule of Building Fees - Miscellaneous Items Fee Description 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 Grading Residential Precise Grading (Tract Homes) - Per Home Residential Precise Grading (Custom Home) - Lot <= 7,000 SF Residential Precise Grading (Custom Home) - Lot > 7,000 SF Partition Partition Patio Cover / Covered Porch / Lattice Standard, Open, Pre -Engineered (First) Standard, Enclosed, Pre -Engineered (First) Special Design (First) Each Additional Pool / Spa Swimming Pool / Spa Detached Spa / Water Feature Gunite Alteration Equipment Change -out Alone Remodel Non -Structural Review - Up to 100 SF Non -Structural Review - Each Additional 500 SF Structural Review Replacement of Plans/Job Card Replacement of Job Copy of Approved Plans Replacement of Inspection Record Card Re -Roof Re -Roof - Up to 2,000 SF Re -Roof - Each Additional 1,000 SF Sign Monument Sign - First Monument Sign - Each Additional Wall/Awning Sign - First Wall/Awning Sign - Each Additional Storage Racks Storage Racks - First 100 LF Storage Racks - Each Additional 100 LF Stucco Application Stucco Application - First 500 SF Stucco Application - Each Additional 500 SF Temporary Trailer Temporary Trailer Utility Release Electrical Utility Release Fees Permit Plan Check Total $168.42 $45.77 $45.77 $91.53 $122.66 $122.66 $168.42 $61.02 $228.84 $228.84 $228.84 $30.51 $45.77 $228.84 $168.42 $120.83 $166.59 $212.36 $45.77 $124.49 $124.49 $115.94 $168.42 $91.53 $274.60 $259.96 $243.48 $289.25 $380.78 $106.79 $353.32 $228.84 $353.32 $146.46 $62.24 $170.25 $232.50 $27.46 $21.97 $49.43 bill hourly (1 hour min.) $259.96 $259.96 $45.77 $45.77 $62.24 $124.49 $186.73 $14.65 $14.65 $91.53 $168.42 $259.96 $31.12 $31.12 $31.12 $109.84 $140.96 $31.12 $31.12 $62.24 $31.12 $120.83 $151.95 $14.65 $14.65 $31.12 $93.37 $124.49 $9.15 $9.15 $183.07 $183.07 $366.14 $91.53 $91.53 Notes [b] [a] [a] [a] 475 5 City of La Quinta Master Fee Schedule Schedule of Building Fees - Miscellaneous Items Fee Descri • tion 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 Window / Sliding Glass Door / Other Fenestration Retrofit/Repair - Up to 7 Retrofit/Repair - Each Additional 5 New/Alteration - First New/Alteration - Each Additional Administrative Plan Check Initial Deposit - For Various Non -OTC Items a) Miscellaneous Items b) New Construction Plan Check / Permit Extension Processing Plan Check / Revisions (per hour) Change of Contractor, Architect, Owner Processing Request/Research for Alternative Methods/Product Review Temporary Certificate of Occupancy Disabled Access Compliance Inspection Partial Inspection Fee Re -inspection Fee Excess Plan Check Fee Investigation Fee for Work Commenced Without a Permit Refunds a) Fees Erroneously Paid or Collected by the City b) Fees Prior to Work Being Commenced c) 180 Days After Payment of Fees Fees Permit Plan Check Total $76.89 $12.81 $122.05 $12.81 $75.06 $139.13 $14.65 $183.07 varies $122.66 $183.07 $122.66 $151.95 $12.81 $261.18 $27.46 $183.07 $122.66 $183.07 $122.66 bill hourly (1 hour min.) $549.21 $91.53 $91.53 $183.07 bill hourly equal to permit fee 100% refund up to 80% refund no refund $549.21 $183.07 $91.53 $91.53 Notes [e] [f] [f] [g] [h] [i] [j] * In addition to the fees identified in this schedule, the City will pass -through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific application, including the cost of structural engineering review services. [a] Fee is intended to capture structural and non-structural reviews. Mechanical, Electrical, and Plumbing review and inspection fees are collected separately. [b] Plan review fees for Residential Precise Grading (Tract Homes) are identified as part of the Public Works fee schedule and based on the number of sheets submitted for plan review. See Public Works fee schedule. [c] Non -Refundable Initial Deposit. For projects that request permit issuance the intitial deposit amount will be credited against total [d] Initial deposit varies depending on project details. [e] Per issuance, each extension will be assessed fee at each occurrence. [f] The permit fees identified in this fee schedule include initial inspection and one re -inspection. Additional fees will be collected for the provision of all subsequent permit inspection services. See re -inspection fee and partial inspection fee for applicable fees. [g] The base plan check fees identified in this fee schedule include initial check and one re -check. Additional fees will be collected for the provision of all subsequent re -check services. [h] The Building Official may authorize refunding of any fee paid, or portion thereof, which was erroneously paid or collected by the city. [i] No fees are refundable once the work covered by them is commenced. [j] Whether work has commenced or not, no fees are refundable more than 180 days after their payment. 476 6 City of La Quinta Master Fee Schedule Schedule of Building Fees - New Construction Fee Description Fee - Permit * 1 2 3 4 New Construction $1 - $10,000 $10,001 - $25,000 $25,001 - $200,000 $200,000 and Up $183.07 for the first $54.92 for each additional $1,000 or fraction $5,000, plus thereof, to and including $10,000 $457.67 for the first $12.20 for each additional $1,000 or fraction $10,000, plus thereof, to and including $25,000 $640.74 for the first $9.41 for each additional $1,000 or fraction $25,000, plus thereof, to and including $200,000 $2,288.36 for the first $4.71 for each additional $1,000 or fraction $200,000, plus thereof Fee Description 5 6 7 8 (Project Valuation) $1 - $10,000 $10,001 - $25,000 $25,001 - $200,000 $200,000 and Up Fee - Plan Check * $183.07 for the first $5,000, plus $640.74 for the first $10,000, plus $961.11 for the first $25,000, plus $1,556.08 for the first $200,000, plus $91.53 for each additional $1,000 or fraction thereof, to and including $10,000 $21.36 for each additional $1,000 or fraction thereof, to and including $25,000 $3.40 for each additional $1,000 or fraction thereof, to and including $200,000 $2.72 for each additional $1,000 or fraction thereof Fee Description 9 (Project Valuation) All Valuations Fee - Plan Check for Multiple Structures - Each Additional ** $61.02 * The new construction fees identified in this fee schedule include the cost of structural engineering review services currently conducted by outside service providers. Additional fees will be collected for the provision of all plan review services beyond second review. * The permit fees identified in this fee schedule include initial inspection and one re -inspection. Additional fees will be collected for the provision of all subsequent permit inspection services. See re -inspection fee and partial inspection fee for applicable fees. * The base plan check fees identified in this fee schedule include initial check and one re -check. Additional fees will be collected for the provision of all subsequent re -check services. ** Fee applies when multiple identical units are submitted for review and permitted at the same time. For service requests, which have no fees listed in this Master Fee Schedule, the City Manager or his/her designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. Fee Description 10 11 12 Building Department Staff City Attorney/Other Legal Rvw Outside Service Providers $183 per hour 100% of actual costs 100% of actual costs 477 7 City of La Quinta Master Fee Schedule Schedule of Building Fees - Other Fees Fee Description 1 2 3 4 5 6 7 Strong Motion Instrumentation (SMI) Fee Calculation Residential Commercial Art In Public Places (AIPP) Fee Calculation Residential Commercial Building Standards Administration Special Revolving Fund (SB 1473) Fee Calculation Valuation: a) $1 - $25,000 b) $25,001 - $50,000 c) $50,001 - $75,000 d) $75,001 - $100,000 e) Every $25,000 or fraction thereof above $100,000 Technology Enhancement Fee Technology Enhancement Fee (per permit) Digital Archiving and Records Management Fee Digital Archiving and Records Management Fee a) OTC Permit/Application b) All Others [a] Source: La Quinta Municipal Code 2.65.060. [b] Source: California Health and Safety Code Section 18931.6 Fee $0.50 or valuation x .00013 $0.50 or valuation x .00028 $20.00 or 1/4 of 1% of value exceeding $200,000 $20.00 or 1/2 of 1% of value $1 $2 $3 $4 Add $1 $8 $12 $23 Notes [a] [b] 478 8 Building Valuation Data Occupancy and Type Cost per Sq Ft Avg 1 APARTMENT HOUSES: Type I -A or I-B * (Good) Type V - Masonry (or Type III) (Good) Type V - Wood Frame (Good) Type I - Basement Garage 2 AUDITORIUMS: Type I -A or I-B Type II -A Type II-B Type III -A Type III-B Type V-A Type V-B 3 BANKS: Type I -A or I-B * Type II -A Type II-B Type III -A Type III-B Type V-A Type V-B 4 BOWLING ALLEYS: Type II -A Type II-B Type III -A Type III-B Type V-A 5 CHURCHES: Type I -A or I-B Type II -A Type II-B Type III -A Type III-B Type V-A Type V-B 6 CONVALESCENT Type I -A or I-B * Type II -A Type III -A Type V-B $72.50 $89.00 $58.80 $71.80 $51.60 $65.90 $30.80 $85.80 $61.50 $58.80 $64.60 $61.70 $61.40 $58.50 $121.40 $88.20 $85.60 $97.70 $94.30 $87.90 $85.00 $41.10 $38.30 $44.90 $41.90 $30.50 $81.20 $60.20 $57.20 $65.50 $62.50 $60.80 $58.00 $113.80 $77.20 $80.10 $75.10 Occupancy and Type Cost per Sq Ft Avg 7 DWELLINGS: Type V - Masonry (Good) Type V - Wood Frame (Good) Basements - Semi -Finished (Good) Unfinished (Good) 8 FIRE STATIONS: Type I -A or I-B Type II -A Type II-B Type III -A Type III-B Type V-A Type V-B 9 HOMES FOR THE ELDERLY: Type I -A or I-B Type II -A Type II-B Type III -A Type III-B Type V-A Type V-B 10 HOSPITALS: Type I -A or I-B * Type III -A Type V-A 11 HOTELS AND MOTELS: Type I -A or I-B * Type III -A Type III-B Type V-A Type V-B 12 INDUSTRIAL PLANTS: Type I -A or I-B Type II -A Type II-B Type III -A Type III-B Tilt -up Type V-A Type V-B $60.80 $78.00 $54.30 $77.90 $16.20 $18.50 $12.20 $14.30 $92.80 $60.50 $57.50 $66.70 $63.80 $62.20 $59.20 $85.00 $68.40 $65.20 $71.20 $68.20 $68.60 $65.70 $133.50 $109.40 $103.50 $82.20 $71.00 $67.60 $62.90 $59.90 $46.60 $32.10 $29.40 $35.30 $32.80 $24.10 $33.00 $30.20 Occupancy and Type Cost per Sq Ft Avg 13 JAILS: Type I -A or I-B Type III -A Type V-A 14 LIBRARIES: Type I -A or I-B Type II -A Type II-B Type III -A Type III-B Type V-A Type V-B 15 MEDICAL OFFICES: Type I -A or I-B * Type II -A Type II-B Type III -A Type III-B Type V-A Type V-B 16 OFFICES**: Type I -A or I-B * Type II -A Type II-B Type III -A Type III-B Type V-A Type V-B 17 PRIVATE GARAGES: Wood Frame Masonry Open Carports 18 18. PUBLIC BUILDINGS: Type I -A or I-B * Type II -A Type II-B Type III -A Type III-B Type V-A Type V-B 19 PUBLIC GARAGES: Type I -A or I-B * Type I or II Open Type II-B Type III -A $130.00 $116.90 $88.00 $95.40 $68.90 $65.50 $72.70 $69.20 $68.20 $65.20 $97.40 $74.60 $71.20 $78.60 $75.70 $72.90 $70.00 $87.20 $57.80 $55.20 $62.40 $59.60 $57.80 $54.90 $19.60 $22.00 $13.30 $101.40 $80.90 $77.60 $83.80 $81.10 $76.70 $73.80 $39.60 $30.00 $23.20 $29.90 Cost per Occupancy and Type Sq Ft Avg Type III-B Type V-A 20 RESTAURANTS: Type III -A Type III-B Type V-A Type V-B 21 SCHOOLS: $26.70 $27.10 $78.80 $76.20 $72.00 $69.10 Type I -A or I-B $90.90 Type II -A $61.20 Type III -A $65.70 Type III-B $62.30 Type V-A $61.20 Type V-B $58.40 22 SERVICE STATIONS: Type II-B $54.40 Type III -A $56.60 Type V-A $48.10 Canopies $22.60 23 STORES: Type I -A or I-B * $67.40 Type II -A $40.60 Type II-B $39.80 Type III -A $49.60 Type III-B $46.80 Type V-A $41.60 Type V-B $38.40 24 THEATERS: Type I -A or I-B $89.80 Type III -A $64.60 Type III-B $61.60 Type V-A $60.40 Type V-B $57.40 25 WAREHOUSES***: Type I -A or I-B $40.40 Type II -A or V-A $23.60 Type II-B or V-B $22.20 Type III -A $27.10 Type III-B $25.90 EQUIPMENT AIR CONDITIONING: Commercial $3.50 Residential $2.90 SPRINKLER SYSTEMS: $1.70 * Add 0.5 percent to total cost for each story over three. ** Deduct 20 percent for shell -only buildings. *** Deduct 11 percent for mini -warehouses. Note: Building valuation data transcribed from Building Standards, July -August 1994 and adapted to 2007 CBC Types of Construction. Revised 3/5/2009. 479 9 City of La Quinta Master Fee Schedule Schedule of Planning Fees Fee Description 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Temporary Use Temporary Use Permit - Minor (Standard) Temporary Use Permit - Minor (Requests Requiring Additional Effort) Temporary Use Permit - Major (Standard) Temporary Use Permit - Major (Requests Requiring Additional Effort) Minor Use Minor Use Permit Minor Use Permit - Amendment Conditional Use Conditional Use Permit Conditional Use Permit - Planned Unit Dev. Conditional Use Permit - Amendment Conditional Use Permit - Time Extension Expedited Review Fee Expedited Review Fee Site Development Development Agreement Site Development Permit - Planning Commission Site Development Permit - Administrative Site Development Permit - Amendment Site Development Permit - Time Extension Modification by Applicant Minor Adjustment Underground Waiver Variance Landscape Plan Final Landscape Plan Housing Senate Bill (SB) 330 Application Review Conceptual Design Review Conceptual Design Review Signs A -Frame Sign Permit Sign Permit Sign Program Sign Program Amendment Fee * bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per bill per bill per bill per bill per bill per bill per bill per hour, with hour, with hour, with hour, with hour, with hour, with hour, with hour, with bill per hour, with $7,292 $7,292 $3,555 $1,922 1.5x standard fee $3,783 $10,130 $8,665 $5,309 $1,922 $455 $455 $2,746 $2,746 $2,288 $1,465 $2,563 $0 $404 $3,234 $1,098 $455 $455 base fee $2,380 $2,380 base fee $455 base fee $455 base fee base fee base fee base fee base fee base fee base fee base fee base fee base fee base fee base fee base fee Notes [a] [b] [c] 480 10 City of La Quinta Master Fee Schedule Schedule of Planning Fees Fee Description 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 Zoning Zone Change Director's Determination Certificate of Compliance Zoning Letter - Basic Property Information Zoning Letter - Basic Property Information with Additional Research Required Zoning Text Amendment Street Name Change Street Name Change Historical Structures Landmark Designation/Cert of Appropriateness Environmental Review Recordation of Exemption Initial Study (ND/MND) Environmental Impact Report General/Specific Plan Specific Plan Specific Plan - Amendment General Plan Amendment Map Tentative Parcel Map Tentative Parcel Map - Waiver Tentative Parcel Map - Amendment Tentative Parcel Map - Revision Tentative Parcel Map - Time Extension Tentative Tract Map Tentative Tract Map - Amendment Tentative Tract Map - Revision Tentative Tract Map - Time Extension (CC or PC) Tentative Tract Map - Time Extension (Admin) Tentative Condominium Map Amended Final Parcel Map (Entitlement Support) Amended Final Tract Map (Entitlement Support) Zoning Clearance - Planning Plan Check Zoning Clearance - Planning Plan Check a) Alterations/Additions - Residential b) New Construction - Single Family Residential c) New Construction - 2-4 Residential Units d) New Construction - 5+ Residential Units e) New Construction - Non -Residential f) Alterations/Additions - Non -Residential Fee * bill per hour, with $10,679 base fee $461 $574 $299 $1,556 bill per hour, with $10,740 base fee $2,288 $1,501 $183 bill per hour, with $3,661 base fee bill per hour, with $10,618 base fee bill per hour, with $12,327 base fee bill per hour, with $5,431 base fee bill per hour, with $11,899 base fee bill per hour, with $5,736 base fee $1,556 bill per hour, with $3,417 base fee bill per hour, with $3,417 base fee $1,098 bill per hour, with $9,520 base fee bill per hour, with $4,516 base fee bill per hour, with $4,516 base fee $2,105 $1,190 bill per hour, with $9,520 base fee bill per hour, with $4,577 base fee bill per hour, with $7,323 base fee $92 $183 $275 $732 $366 $183 Notes 481 11 City of La Quinta Master Fee Schedule Schedule of Planning Fees Fee Description 56 57 58 Technology Enhancement Fee Technology Enhancement Fee Digital Archiving and Records Management Fee Digital Archiving and Records Management Fee a) OTC Permit/Application b) All Others Appeal Appeal Fee * $8 $12 $23 $1,500 Notes * In addition to the fees identified in this schedule, the City will pass -through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific application. For service requests, which have no fees listed in this Master Fee Schedule, the City Manager or his/her designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. Fee Description 59 60 61 Planning Department Staff City Attorney or Other Legal Review Outside Service Providers Proposed Fee * $183 pass -through of 100% pass -through of 100% per hour of actual costs of actual costs Note: If multiple applications are received concurrently from the same applicant for different projects that require similar application review and are generally similar except for location, one project location shall pay 100% of application review fee(s), the fee(s) for each project application at other locations shall be 50% of the original fee(s). [a] Request for expedited service is subject to Design & Development Department Director approval. It is dependent on staff availability and workload. [b] In addition to the fee shown for Development Agreement, the City shall collect a $5,000 initial deposit to offset City Attorney costs. [c] 50% of fee may be credited toward entitlement application submittal. 482 12 City of La Quinta Master Fee Schedule Schedule of Public Works Fees Fee Description 1 2 3 4 5 6 Land Subdivision Parcel Map: a) Final Parcel Map i) Initial Sheet ii) Each Additional Sheet b) Final Parcel Map - Amendment i) Initial Sheet ii) Each Additional Sheet c) Substantial Conformance Review i) Initial Sheet ii) Each Additional Sheet Tract Map: a) Final Tract Map i) Initial Sheet ii) Each Additional Sheet b) Final Tract Map - Amendment i) Initial Sheet ii) Each Additional Sheet c) Substantial Conformance Review i) Initial Sheet ii) Each Additional Sheet Reversion to Acreage: a) Initial Sheet b) Each Additional Sheet Lot Line Adjustment/Parcel Merger a) Lot Line Adjustment b) Parcel Merger Street Dedication/Vacation a) Land Action Documents (ROW/Easements/Grant Deeds) b) Vacation of Street/Public ROW Land Survey a) Record of Survey b) Certificate of Correction Fee * $2,838 per sheet $824 per sheet $2,838 per sheet $824 per sheet $3,341 per sheet $1,465 per sheet $3,021 per sheet $915 per sheet $3,021 per sheet $915 per sheet $3,341 per sheet $1,465 per sheet $3,112 per sheet $824 per sheet $2,197 per request $2,197 per request $2,243 per request $2,746 per request $595 per request $778 per request Notes 483 13 City of La Quinta Master Fee Schedule Schedule of Public Works Fees Fee Description 7 Grading / Project Improvements Plan Review (First 3 Reviews): a) Rough Grading i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet b) Precise Grading - Commercial i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet c) Precise Grading - Tract Homes i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet d) Precise Grading - Custom Home e) PM10 i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet f) Street Improvements i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet g) Storm Drain i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet h) Signing and Striping i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet Fee * $1,785 $915 $1,305 $915 $2,243 $1,281 $1,671 $1,281 $1,373 $229 $710 $229 $665 $0 $512 $0 $2,060 $1,098 $1,488 $1,098 $1,876 $1,098 $1,488 $1,098 $1,693 $915 $1,305 $915 per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet Notes [a] 484 14 City of La Quinta Master Fee Schedule Schedule of Public Works Fees Fee Description 8 9 10 i) Traffic Signal i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet j) Sidewalk i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet k) Traffic Control Plan I) Record Drawings Review i) Initial Sheet ii) Each Additional Sheet m) Hydrology Report i) Revisions n) Traffic Study o) WQMP Report i) With Prior Entitlement ii) Without Prior Entitlement iii) Revisions p) SWPPP/Erosion Control Plan i) Revisions q) Sewer and Water i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet Plan Review (>3 Reviews) Expedited Plan Review Fee Permit Inspection a) Rough Grading i) First 3 Acres ii) Each Additional Acre iii) Last One Acre b) Precise Grading i) First 3 Acres ii) Each Additional Acre iii) Last One Acre Fee * $1,510 $732 $1,122 $732 $1,327 $549 $939 $549 $92 $961 $183 $1,968 $915 $1,510 $1,785 $2,151 $915 $2,060 $732 $1,465 $549 $915 $549 $183 1.5x standard fee $3,661 $915 $458 $3,661 $915 $458 per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per report per report per study per report per report per report per plan per plan per sheet per sheet per sheet per sheet per hour Notes [b] 485 15 City of La Quinta Master Fee Schedule Schedule of Public Works Fees Fee Description c) Precise Grading - Tract Homes d) Precise Grading - Custom Homes e) PM10 i) < 10 Acres ii) 10 - 50 Acres iii) 51- 200 Acres iv) > 200 Acres f) Street Improvements - Off -Site i) First 1,000 LF ii) Each Additional 1,000 LF iii) Last 1,000 LF g) Street Improvements - On -Site i) First 1,000 LF ii) Each Additional 1,000 LF iii) Last 1,000 LF h) Storm Drain i) First 1,000 LF ii) Each Additional 1,000 LF iii) Last 1,000 LF i) Signing and Striping i) First 1,000 LF ii) Each Additional 1,000 LF iii) Last 1,000 LF j) Traffic Signal k) NPDES I) Bond Reduction Request m) Final Inspection/Acceptance n) Traffic Control Only i) One Day ii) Two - Five Days iii) Each Additional Day (Up to 10 Days) iv) 11+ Days o) Cut/Bore p) Driveway i) Residential ii) Commercial Fee * $168 $92 $4,394 $6,590 $8,787 $13,181 $5,858 $5,126 $3,295 $4,028 $3,295 $2,197 $3,478 $2,746 $1,831 $1,831 $1,098 $549 $4,943 $2,197 $2,471 $3,295 $370 $739 $370 $4,302 $824 $199 $1,190 Notes [c] [c] [d] [d] [d] [d] 486 16 City of La Quinta Master Fee Schedule Schedule of Public Works Fees Fee Description 11 12 13 14 15 16 q) Excavation / Trenching i) First 100 LF ii) Each Additional 100 LF iii) Last 100 LF r) Sidewalk i) First 100 Lineal Feet ii) Each Additional 100 Lineal Feet iii) Last 100 Lineal Feet s) Sewer and/or Water t) Night Work Research/Administrative a) Subdiv'n Improvement Agreem't (SIA) b) SIA - Time Extension c) Assignment & Assumptions Agreement d) Flood Plain Research/FEMA App e) Bid Protest Review Reactivation of Permit a) Reactivation of an Expired Permit / Permit Extension Technology Enhancement Fee Technology Enhancement Fee Digital Archiving and Records Management Fee Digital Archiving and Records Management Fee a) OTC Permit/Application b) All Others Transportation Permits a) Annual b) Single Event Refunds a) Refunds for Plan Checks i) If plan check has not begun ii) If 1st plan check has begun iii) If 2nd plan check has begun iv) Past 2nd plan check b) Refunds for Permits - Permit issued and no work has commenced Fee * $824 $366 $183 $917 $500 $167 $1,465 $458 $2,197 $1,281 $2,380 $1,098 $824 10% of original permit fee $8 $12 $23 $90 $16 90% refund 30% refund 10% refund no refund Up to 50% of original permit fee per request per request per request per request one year extension Notes [e] [e] [e] [e] [f] 487 17 City of La Quinta Master Fee Schedule Schedule of Public Works Fees Fee Description Fee * Notes * In addition to the fees identified in this schedule, the City will pass -through to the applicant any discrete costs incurred from the use of outside service providers required to process the specific application. Exception for contract traffic engineering and plan review consulting costs, which are included in the fees listed above. For service requests, which have no fees listed in this Master Fee Schedule, the City Manager or his/her designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. Fee Description 17 18 19 Public Works Personnel City Attorney or Other Legal Review Outside Service Providers Fee * $183 100% 100% per hour pass -through of actual cost pass -through of actual cost [a] Plan review fees for Precise Grading - Custom Home are identified as part of the Building fee schedule and are based on the lot size of the custom home. See Building fee schedule, Grading section. [b] Expedited Plan Review request is subject to City Engineer approval. It is dependent on staff availability and workload. [c] Inspection fees for Precise Grading - Custom Homes and Tract Homes are identified as part of the Building fee schedule. See Building fee schedule, Grading section. [d] For PM10 annual permit. For permits required for less than one year, or portion of year, fees will be pro -rated based on the number of months permitted. [e] Upon request of the applicant, the director may authorize refunding a percentage of fees paid with the following schedule. If any portion of the plan check fee has been paid out by the city to another agency or consultant for services rendered in connection with the plan check, no refund of that portion of the fee shall be made. [f] Upon request of the applicant, the director may authorize refunding of not more than 50% of fees paid when no work has been done under an issued permit. In no case shall the refund exceed the cost of services provided to date of cancellation of permit issuance. 488 18 City of La Quinta Master Fee Schedule Schedule of Fire Fees Fee Description 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Construction -Related Fire Review and Inspection Fees New Multi -Residential (Hotel, Motel, Apartments, Condominiums) New Commercial / Industrial Residential Addition / Remodel Commercial Tenant Improvement Commercial / Industrial Addition or Remodel New Single Family Dwelling (Access/Water) Automatic Suppression System Kitchen Hood Suppression System Fire Suppression System - Existing Modifications Fire Alarm Systems Fire Alarm -Monitoring and Tenant Improvements Fire Sprinkler Systems - Single Family Detached a) 1-50 Sprinkler Heads b) 51-100 Sprinkler Heads c) Over 100 Sprinkler Heads Fire Sprinkler Systems - Tract Master Plan Fire Sprinkler Systems - Tract Production Home Fire Sprinkler Systems - Multi -Family 3 or more units Fire Sprinkler Systems - Commercial / Industrial 0 - 35,000 SF Fire Sprinkler Systems - Commercial / Industrial 35,001- 75,000 SF Fire Sprinkler Systems - Commercial / Industrial 75,001- 120,000 SF Fire Sprinkler Systems - Commercial / Industrial > 120,000 SF Fire Sprinkler Systems - Tenant Improvement Fire Pumps Fire Standpipe Systems Smoke Controls Systems Private Fire Mains Fire Protection Water Supply - Existing System Modifications Water Storage Public Hydrant System Energy Storage Systems Emergency Responder Radio Coverage AST - Fuel Storage Tank Fuel Dispensers Hazardous Materials - HMIS / H-OCC Fee * Permit / Plan Review Inspection Total $549 $366 $549 $458 $91 $91 $274 $183 $274 $274 $91 $91 $366 $366 $274 $183 $183 $183 $641 $549 $274 $183 $274 $183 $274 $274 $274 $366 $274 $0 $0 $183 $366 $274 $458 $274 $549 $321 $641 $458 $732 $641 $183 $366 $366 $366 $274 $366 $641 $549 $366 $366 $183 $183 $366 $549 $183 $183 $183 $183 $274 $274 $183 $183 $183 $183 $274 $366 $915 $1,007 $182 $458 $549 $182 $731 $458 $366 $1,190 $458 $458 $549 $640 $274 $183 $640 $732 $870 $1,099 $1,374 $549 $731 $640 $1,190 $731 $366 $915 $366 $367 $549 $367 $367 $640 Notes [a] [a] [a] [a] [b] 489 19 City of La Quinta Master Fee Schedule Schedule of Fire Fees Fee Description 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 High -piled Combustible Storage Solar PV Power System (Commercial) Special Event Structure / Tent Gas Detection System Plan Revision Submittals - each Plan Resubmittals (in Excess of 3 Reviews) - each Failed or Additional Field Inspections (Excessive) - each Operational Permit Exhibits & Tradeshows Fire Operational Permit (per hour) Other Tract access/Hydrant inspection Fire Access Gate Assembly Special Event Permit Pyrotechnic Permit (Review & Standby Charge) Fire Safety Officer Standby - Events Fire Miscellaneous (per hour) Fire Permit Extensions (Admin Processing) Technology Enhancement Fee Technology Enhancement Fee Digital Archiving and Records Management Fee Digital Archiving and Records Management Fee Fee * Permit / Plan Review Inspection Total $274 $183 $183 $183 $183 $183 $0 $91 bill hourly $0 $183 $183 $183 bill hourly bill hourly n/a n/a $366 $183 $183 $183 $0 $0 $183 $183 bill hourly $183 $183 $274 $916 bill hourly bill hourly n/a n/a $640 $367 $367 $367 $183 $183 $183 $274 per hour $183 $366 $458 $1,099 per hour per hour $92 $8 $23 Notes * In addition to the fees identified in this schedule, the City will pass -through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific application, including but not limited to legal review. For service requests, which have no fees listed in this Master Fee Schedule, the City Manager or his/her designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. Fee Description 51 City Assigned Fire Safety Specialist 52 Other County Fire Services 53 City Attorney or other legal review 54 Outside Service Providers Fee * $183 per hour See County Fees 100% of actual costs 100% of actual costs [a] Fee will not apply for all submittals. Before applying fees, Fire Department will review project submittal to determine if review is necessary or if review fees have been collected as part of the development planning process. [b] Fee is per building. 490 20 City of La Quinta Master Fee Schedule Schedule of NPDES Ongoing Inspection Fees Fee Description 1 2 3 NPDES Ongoing Inspection Fee Food Establishment Facilities Hazardous Waste/Materials Facilities Code Compliance Code Compliance Follow -Up, If Required Fee $53 $112 $134 Unit per year per year per hour 491 21 City of La Quinta Master Fee Schedule Schedule of Short -Term Vacation Rental Permit Fees Fee Description 1 2 3 4 5 Short -Term Vacation Rental Permit Fee Homeshare Short -Term Vacation Rental Permit Homeshare STVR Permit - Less than 5 Bedrooms Homeshare STVR Permit - 5 Bedrooms or More Primary Residence Short -Term Vacation Permit Primary Residence STVR Permit - Less than 5 Bedrooms Primary Residence STVR Permit - 5 Bedrooms or More General Short -Term Vacation Rental Permit General STVR Permit - Less than 5 Bedrooms General STVR Permit - 5 Bedrooms or More General Short -Term Vacation Rental Permit (subject to annual mitigation fees) General STVR Permit - Less than 5 Bedrooms (subject to mitigation fees) General STVR Permit - 5 Bedrooms or More (subject to mitigation fees) Technology Enhancement Fee Fee $261 $523 $784 $1,307 $1,046 $1,307 $261 $523 $8 Unit per year per year per year per year per year per year per year per year per year Notes [a] [a] [a] If special inspection is required, amount will be billed hourly in half-hour increments using the billing rate of the department [b] A residential dwelling within a residential project subject to a "mitigation fee," paid to the city to offset revenue losses caused by the development of the residential project, pursuant to a development agreement with the city, or pursuant to a condition of approval(s) attached to any entitlement approved by the city (including but not limited to a specific plan, subdivision map, or site development permit), pursuant to which short-term vacation rentals are a permitted use. [As of the adoption of this resolution, the following residential projects qualify under these requirements: Codorniz, La Quinta Desert Villas (Homewood Suites), Legacy Villas, Puerta Azul, and Signature at PGA West] 492 22 City of La Quinta Master Fee Schedule Schedule of Medical Cannabis Delivery Application Fees Fee Description Medical Cannabis Delivery Services Application 1 Medical Cannabis Delivery Service Application a) Delivery Service Application - New b) Delivery Service Application - Renewal 2 Technology Enhancement Fee Fee $532 $532 $8 Unit per year per year per year Notes 493 23 City of La Quinta Master Fee Schedule Schedule of False Alarm Response Fees Fee Description 1 2 False Alarm Response Police False Alarm Response a) 1st False Alarm Response b) 2nd False Alarm Response c) 3rd False Alarm Response d) 4th False Alarm Response e) 5th and Each Additional False Alarm Response Fire False Alarm Response a) 1st False Alarm Response b) 2nd False Alarm Response c) 3rd False Alarm Response d) 4th False Alarm Response e) 5th and Each Additional False Alarm Response [a] Based on number of false alarms in a 365 day period. Fee No Charge No Charge $68 $119 $136 No Charge No Charge $68 $313 $688 Unit each each each each each each each each each each Notes [a] [a] 494 24 City of La Quinta Master Fee Schedule Schedule of Vehicle Impound Cost Recovery Fees Fee Description ill 1 (Vehicle Impound Cost Recovery Fee $259 each 495 25 City of La Quinta Master Fee Schedule Schedule of Code Enforcement Hourly Rate for Services Fee Description 1 Code Enforcement Hourly Rate a) Code Enforcement Hourly Rate b) Code Enforcement Hourly Rate - For Outside Agency Reimbursement Request Fee $134 $123 Unit per hour per hour Notes [a] [b] [a] Hourly rate for Code Compliance inspections required or requested fo which no other fees are listed, requests for special event support, etc. [b] Hourly rate for outside agency reimbursement request is a reduced rate because the City may request direct reimbursement of various fleet and technology related costs. 496 26 City of La Quinta Master Fee Schedule Schedule of Pool Drain Permit Fees 1 IPool Drain Permit I $26 Unit per permit 497 27 Schedule of Home Occupation Permit Fees 1 2 Home Occupation Permit Home Occupation Permit - Address Change r Fee Unit $114 $57 per permit per permit 498 28 City of La Quinta Master Fee Schedule Schedule of Film/Photography Permit Fees Fee Description 1 2 3 4 5 Film/Photography Permit Cast and Crew Totaling One to Three Persons: a) Permit Issuance Fee i) Private Property ii) Private Property with Staging in Public Right of Way iii) Public Property b) Location Use Fee i) Private Property ii) Private Property with Staging in Public Right of Way iii) Public Property Cast and Crew Totaling Four or More Persons: a) Permit Issuance Fee i) Private Property ii) Private Property with Staging in Public Right of Way iii) Public Property b) Location Use Fee i) Private Property ii) Private Property with Staging in Public Right of Way iii) Public Property Other Fees, If Applicable Pre -Application Meeting (upon request) City Film Monitor (as needed) Violations: a) Filming/Photography without a Permit b) Violation of Permit Fee $101 $134 $134 $235 $369 $436 $0 $284 $569 $268 $134 2 times applicable fees $398 Unit per permit per permit per permit per day per day per day per permit per permit per permit per day per day per day per meeting per hour per violation, per day Notes [a] [a];[b] Note: The City Manager may waive fees for bona fide student film/photography projects and projects with 501(c)(3) Federal Income Tax Status; however, the permitting process for filming/photography is still required for these projects. [a] Proposed fee is a market -based rate for exclusive private use of public space/facilities. [b] Does not include any applicable facility rental fees that may apply. 499 29 City of La Quinta Master Fee Schedule Schedule of Bingo Permit Fees Fee Description 1 Bingo Permit a) Initial b) Renewal Fee $50 $50 Unit per permit per permit 500 30 City of La Quinta Master Fee Schedule Schedule of Administrative Fees Notes Fee Description Fee * Unit 1 Black and White Copy - up to 8.5 x 14 $0.15 per single -sided page 2 Black and White Copy - 11 x 17 $0.20 per single -sided page 3 Color Copy - up to 8.5 x 14 $0.25 per single -sided page 4 Color Copy - 11 x 17 $0.50 per single -sided page 5 Oversized Sheets (Plans/Maps) $3.00 per sheet [a] 6 CD/DVD/Flash Drive $5.00 per CD or DVD 7 Agency Credit Card Service Fee 2.5% % of fees paid [b] 8 Processing Fee for Receipt of Non -Sufficient Funds a) First from Payee $25.00 per occurence [c] b) Each Subsequent from Payee $35.00 per occurence [c] * In addition to the fees identified in this schedule, the City will pass -through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific request for information/service. * In addition to the fees identified in this schedule, if a request for electronic records either (1) is for a record normally issued only periodically, or (2) requires data compilation, extraction, or programming, costs will include the cost of producing the copy, including construction, programming and computer services. [a] If more than two sheets are requested, the City will typically process the request using an outside vendor service. [b] Fee is intended to function as a pass -through of credit card transaction vendor charge. Annual updates should be based on vendor charge. [c] Set by State (Civil Code Section 1719). 501 31 City of La Quinta Master Fee Schedule Schedule of Appeal Fees Fee Description 1 Appeal to Hearing Officer of Administrative Citation 2 Appeal of an Administrative Decision to City Manager 3 Appeal to Construction Board of Appeals 4 Appeal to Planning Commission 5 Appeal to City Council Fee $25 $250 $1,500 $1,500 $1,500 Unit per appeal per appeal per appeal per appeal per appeal Notes [a] [a] [a] [a] [a] [a] Depending on the subject of the appeal, specialized expertise may be solicited, at the expense of the applicant, for the purpose of providing input to the City Manager, Construction Board of Appeals, Planning Commission or City Council. 502 32 City of La Quinta Master Fee Schedule Schedule of Facility Use Fees Fee Description 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 SPORTS FACILITIES Sports Complex Baseball Diamonds/ Football Field or La Quinta Park Baseball Diamonds (with or without field lights) La Quinta Park or Colonel Mitchell Paige Soccer Fields (with or without field lights) Sports Complex, La Quinta Park, and Colonel Mitchell Paige Sports Fields (per field) Sports Complex or La Quinta Park Snack Bar Use La Quinta Boys & Girls Club Gymnasium Tennis Courts/Pickleball Courts (per court) PARKS Civic Center Campus, Gazebo, Amphitheater (50 people or less) Civic Center Campus (Non-profit events with 100 people or more; TUP required) Cove Oasis Trailhead (50 people or less) Fritz Burns or La Quinta Park Party (50 people or less) Fritz Burns or La Quinta Park (Non-profit events with 100 people or more; TUP required) BUILDINGS Wellness Center Multi -Purpose Room (max capacity is 200) Museum Meeting Room (Meetings only; max capacity is 65) Museum Meeting Room & Courtyard (max capacity is 150) Museum Meeting Room, Courtyard, & Upstairs Patio (max capacity is 175) Library Community Room (Small events/meetings with 60 people or less) Library Classroom (Meetings only; max capacity is 60) Wellness Center, Library Community Room, and Museum Kitchen Fees Class I (per season) Class II Class III Class IV $10 per resident/ $15 per non- resident $10 per resident/ $15 per non- resident N/A $200.00 N/A N/A N/A N/A N/A N/A N/A $55/hour N/A N/A N/A N/A N/A $10/hour $25/hour (per field) $25/hour (per field) N/A N/A $25/hour $5/hour $75/hour $150/hour $75/hour $50 (4 hours) $100.00 $75/hour $50/hour $75/hour $100/hour $50/hour $50/hour $20/hour N/A N/A N/A N/A $25/hour $35/hour ($40/hour ($55/hour with lights) with lights) N/A N/A $35/hour $45/hour $5/hour $10/hour $125/hour $175/hour N/A N/A $125/hour $65 (4 hours) N/A $125/hour $50/hour $125/hour $150/hour $50/hour $50/hour $25/hour $175/hour $90 (4 hours) N/A $175/hour $50/hour $175/hour $200/hour $50/hour $50/hour $30/hour Notes 503 33 City of La Quinta Master Fee Schedule Schedule of Facility Use Fees SECURITY DEPOSITS (Refundable upon post conditions after use) Proposed Fees Notes 19 Wellness Center Multi -Purpose Room Sports Fields $500.00 Museum Meeting Room & Courtyard Boys & Girls Club Gym Museum Meeting Room & Courtyard w/Upstairs Patio 20 La Quinta Park & Sports Complex snack bars $350.00 21 Civic Center Campus (Non-profit events with 100 people or more) $200.00 22 Museum Meeting Room Library Classroom $100.00 Library Community Room Cove Oasis Trailhead Fritz Burns Tennis Courts (per court) Fritz Burns or La Quinta Park (Non-profit events w/ Civic Center Campus, Gazebo, Amphitheater (50 people or less) 100+ people) 23 Fritz Burns or La Quinta Park Party $50.00 CLASSIFICATIONS Class I: 501(c) 3 recreation organizations serving LQ youth (18 and under) Class II: LQ non-profit organizations, community -based organizations, competitive youth sports leagues (DSUSD - Sports Complex Use Only) Class III: LQ residents (DSUSD - for all other facilities other than the Sports Complex) Class IV: LQ business and profit organizations; non -city residents, organizations, and businesses 504 34 City of La Quinta Master Fee Schedule Schedule of SilverRock Event Site Facility Rental Fees Entire Park Area Rental Fee Description Non -Profit All Others Notes SILVERROCK EVENT SITE (4-Hour Minimum Rental) 1 Permit Processing Fee (per application) $134 $134 2 Facility Rental Fee (per hour) $284 $284 3 Security Deposit a) One Day Event $500 $500 b) Event Lasting Two or More Days $1,000 $1,000 Partial Park Area Rental Fee 1 2 3 Description SilverRock - 50 people or less SilverRock - Non-profit events with 100 people or more; TUP required SilverRock Meeting Room lass II Class III $125/hour N/A $50/hour Class IV $175/hour N/A $50/hour Securi Deposit $100 $200 $100 $75/hour $150/hour $50/hour CLASSIFICATION Non -Profit: 501(c)3 tax organization. Class II: LQ non-profit organizations, community -based organizations Class III: LQ residents (DSUSD - for all other facilities other than the Sports Complex) Class IV: LQ business and profit organizations; non -city residents, organizations, and businesses 505 35 City of La Quinta Master Fee Schedule Use of Public Property - Parking Lots and Open Space Fee Description 1 2 Parking Lot / Open Space Use Fees Daily Use Rate Per Space a) Per Hour Rate b) Maximum Per Day Daily Use Rate Per Area a) Per Quarter Acre i) Hourly Rate ii) Maximum Per Day b) Per Acre i) Hourly Rate ii) Maximum Per Day Fee $1.75 $14 $55 $440 $219 $1,752 Notes [a];[b] [c] [c] [c] [a] Public property use rental is facilitated by obtaining the relevant use permit approval from the Planning Division. [b] As part of permit review and review of potential impacts on the community and facilities, staff will determine if there is a need for a security deposit. Security deposit amount will be determined based on use requirements and will be refundable assuming conditions of rental/use are met. [c] Four-hour minimum. 506 36 ATTACHMENT 1 Fee Schedule Showing Current Fees, Proposed Fees, and Proposed Fee Change Percentage 507 Table of Contents Contents Page 21 22 Building Fees - Mechanical, Plumbing, and Electrical Building Fees - Miscellaneous Items Building Fees - New Construction Building Fees - Other Fees Planning Fees Public Works Fees Fire Fees NPDES Ongoing Inspection Fees Short -Term Vacation Rental Permit Fees Medical Cannabis Delivery Application Fees False Alarm Response Fees Vehicle Impound Cost Recovery Fees Code Enforcement Hourly Rate for Services Pool Drain Permit Fees Home Occupation Permit Fees Film/Photography Permit Fees Bingo Permit Fees Administrative Fees Appeal Fees Facility Use Fees SilverRock Event Site Facility Rental Fees Parking Lot and Open Space Rental Fees 1 5 9 11 12 16 24 28 29 30 31 32 33 34 35 36 37 38 39 40 42 43 508 City of La Quinta Master Fee Schedule Schedule of Building Fees - Mechanical, Plumbing, and Electrical Fee Description Current Fee Plan Permit Check Total Proposed Fee Plan Permit Check Total Change Notes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Permit Issuance Permit Issuance (Mechanical, Plumbing, Electrical) Mechanical Installation or relocation of each forced -air or gravity -type furnace or burner, including ducts and vents attached to such appliance Installation or relocation of each suspended heater, recessed wall heater, or floor -mounted unit heater Repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling, absorption, or evaporative cooling system, including installation of controls regulated by the UMC Installation or relocation of each boiler, condenser, compressor, or each absorption system Air -handling unit, including attached ducts Evaporative cooler, other than portable -type Ventilation fan connected to a single -duct Installation of each hood which is served by mechanical exhaust, including the ducts for such hood Each appliance or piece of equipment not classified in other appliance categories, or for which no other fee is listed Mechanical Change -Out Condenser Only Furnace Only Other Equipment Packaged Unit Repair / Alteration Split -System $110.88 $110.88 $115.94 $43.77 $29.18 $72.95 $45.77 $30.51 $29.18 $14.59 $43.77 $30.51 $15.26 $14.59 $5.84 $20.42 $15.26 $6.10 $43.77 $29.18 $72.95 $45.77 $30.51 $43.77 $14.59 $58.36 $45.77 $15.26 $14.59 $14.59 $29.18 $15.26 $15.26 $14.59 $5.84 $20.42 $15.26 $6.10 $14.59 $5.84 $20.42 $15.26 $6.10 $43.77 $43.77 $87.53 $45.77 $45.77 $115.94 $76.28 $45.77 $21.36 $76.28 $61.02 $30.51 $21.36 $21.36 $91.53 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% $43.77 $29.18 $72.95 $45.77 $30.51 $76.28 4.57% $43.77 $29.18 $72.95 $45.77 $30.51 $76.28 4.57% $43.77 $43.77 $87.53 $45.77 $45.77 $91.53 4.57% $43.77 $29.18 $72.95 $45.77 $30.51 $76.28 4.57% $14.59 $5.84 $20.42 $15.26 $6.10 $21.36 4.57% $43.77 $87.53 $131.30 $45.77 $91.53 $137.30 4.57% 509 1 City of La Quinta Master Fee Schedule Schedule of Building Fees - Mechanical, Plumbing, and Electrical Fee Description Current Fee Plan Permit Check Total Proposed Fee Plan Permit Check Total Change Notes 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Plumbing Each plumbing fixture or trap or set of fixtures on one trap (including water, drainage piping, and backflow protection) Sewer Connection / Septic Abandonment Rainwater systems, per drain (inside building) Water heater and/or vent Industrial waste pretreatment interceptor including its trap and vent, excepting kitchen -type grease interceptors functioning as fixture traps Installation, alteration, or repair of water piping and/or water -treating equipment, drainage or vent piping, each fixture Backflow protective device other than atmospheric -type vacuum breakers Gas piping system - 1 to 4 outlets Gas piping system - 5 or more outlets Solar (Thermal) Electrical New Construction Residential - First 1,000 SF (includes livable and non -livable SF) Residential - Each Additional 1,000 SF (includes livable and non -livable SF) Non -Residential - First 2,000 SF Non -Residential - Each Additional 2,000 SF Solar (Photovoltaic) Solar (PV) Less than 10kW Solar (PV) Greater than 10kW Each Additional String (<20) $14.59 $14.59 $29.18 $15.26 $15.26 $29.18 $20.42 $49.60 $30.51 $21.36 $14.59 $14.59 $29.18 $15.26 $15.26 $14.59 $8.75 $23.34 $15.26 $9.15 $43.77 $14.59 $58.36 $45.77 $15.26 $14.59 $14.59 $29.18 $15.26 $15.26 $14.59 $5.84 $20.42 $15.26 $6.10 $14.59 $29.18 $43.77 $15.26 $30.51 $43.77 $29.18 $72.95 $45.77 $30.51 $29.18 $29.18 $58.36 $30.51 $30.51 $175.07 $57.77 $232.84 $183.07 $60.41 $14.88 $6.13 $21.01 $15.56 $6.41 $131.30 $101.54 $232.84 $137.30 $106.18 $43.77 $11.67 $55.44 $45.77 $12.20 $29.18 $29.18 $58.36 $30.51 $30.51 $43.77 $43.77 $87.53 $45.77 $45.77 $2.92 $0.73 $3.65 $3.05 $0.76 $30.51 $51.87 $30.51 $24.41 $61.02 $30.51 $21.36 $45.77 $76.28 $61.02 $243.48 $21.97 $243.48 $57.97 $61.02 $91.53 $3.81 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 510 2 City of La Quinta Master Fee Schedule Schedule of Building Fees - Mechanical, Plumbing, and Electrical Fee Description Current Fee Plan Permit Check Total Proposed Fee Plan Permit Check Total Change Notes 34 35 36 37 38 39 40 41 42 Receptacle, Switch, and Lighting Outlets Receptacle, switch, lighting, or other outlets at which current is used or controlled, except services, feeders, and meters - first 20 Receptacle, switch, lighting, or other outlets at which current is used or controlled, except services, feeders, and meters - each additional Lighting Fixtures Lighting fixtures, sockets, or other lamp -holding devices - first 20 Lighting fixtures, sockets, or other lamp -holding devices - each add'I Pole or platform -mounted light replacement, repair or alteration - first 10 Pole or platform -mounted light replacement, repair or alteration - each additional Residential Appliances Fixed residential appliances or receptacle outlets for same, including wall - mounted electric ovens; counter -mounted cooking tops; electric ranges; self- contained room, console, or through -wall air conditioners; space heaters; food waste grinders; dishwashers; washing machines; water heaters; clothes dryers; or other motor -operated appliances not exceeding one horsepower (HP) in rating, each Non -Residential Appliances Residential appliances and self-contained, factory -wired, non-residential appliances not exceeding one horsepower (HP), kilowatt (KW) , or kilovolt ampere (KVA) in rating, including medical and dental devices; food, beverage, and ice cream cabinets; illuminated show cases; drinking fountains; vending machines; laundry machines; or other similar types of equipment, each Power Apparatus Motors, generators, transformers, rectifiers, synchronous converters, capacitors, industrial heating, air conditioners and heat pumps, cooking or baking equipment, and other apparatus, each $29.18 $29.18 $58.36 $2.92 $0.73 $3.65 $29.18 $29.18 $58.36 $2.92 $0.73 $3.65 $29.18 $29.18 $58.36 $2.92 $0.73 $3.65 $14.59 $29.18 $29.18 $14.59 $29.18 $29.18 $29.18 $58.36 $58.36 $30.51 $30.51 $3.05 $0.76 $61.02 $3.81 $30.51 $30.51 $61.02 $3.05 $0.76 $3.81 $30.51 $30.51 $61.02 $3.05 $0.76 $3.81 $15.26 $30.51 $30.51 $15.26 $30.51 $30.51 $30.51 $61.02 $61.02 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 511 3 City of La Quinta Master Fee Schedule Schedule of Building Fees - Mechanical, Plumbing, and Electrical Fee Description Current Fee Plan Permit Check Total Proposed Fee Plan Permit Check Total 43 44 45 46 Signs, Outline Lighting, and Marquees Signs, outline lighting systems, or marquees, each Services Services, each Temporary Power Services Temporary service power pole or pedestal, including all pole or pedestal - mounted receptacle outlets and appurtenances, each Miscellaneous Apparatus, Conduits, and Conductors Electrical apparatus, conduits, and conductors for which a permit is required, but for which no fee is identified $43.77 $58.36 $29.18 $14.59 $29.18 $20.42 $29.18 $29.18 $102.12 $43.77 $49.60 $58.36 $45.77 $30.51 $30.51 $30.51 $61.02 $15.26 $21.36 $30.51 $106.79 $45.77 $51.87 $61.02 4.57% 4.57% 4.57% 4.57% * In addition to the fees identified in this schedule, the City will pass -through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific application. [a] Plan review fees will be waived if approved real time code review software is used. 512 4 City of La Quinta Master Fee Schedule Schedule of Building Fees - Miscellaneous Items Fee Description Current Fee Plan Permit Check Total Proposed Fee Plan Permit Check Total Change Notes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Addition Residential Addition a) Residential Addition - Up to 100 SF b) Residential Addition - Each Additional 500 SF c) Structural Review Non -Residential Addition a) Non -Residential Addition - Up to 100 SF b) Non -Residential Addition - Each Additional 500 SF c) Structural Review Antenna Dish > 2 Ft Cellular/Mobile Phone Equipment Shelter Appeal Appeal Awning/Canopy (Supported by Building) Awning/Canopy Balcony Addition Balcony Addition Block Wall Block Wall - First 100 LF Block Wall - Each Addt'I 50 LF Retaining / Combination Wall - Each 50 LF Carport Carport - First Carport - Each Additional Compliance Survey/Special Inspection Compliance Survey/Special Inspection Demolition Demolition Demolition - Interior Demolition - Exterior $147.06 $206.58 $353.64 $75.28 $21.01 $96.29 bill hourly (1 hour min.) $169.12 $237.57 $406.68 $86.57 $24.16 $110.73 bill hourly (1 hour min.) $43.77 $175.07 $43.77 $161.06 $248.60 $117.30 $204.83 $423.66 $161.06 bill hourly (1 hour min.) $17.51 $175.07 $58.36 $17.51 $17.51 $248.60 $204.83 $72.95 $266.10 $379.90 $131.30 $17.51 $17.51 $153.78 $216.02 $369.80 $78.72 $21.97 $100.69 bill hourly (1 hour min.) $176.84 $248.42 $425.27 $90.53 $25.26 $115.79 bill hourly (1 hour min.) $45.77 $183.07 $45.77 $168.42 $259.96 $122.66 $214.19 $443.03 $168.42 bill hourly (1 hour min.) $18.31 $183.07 $61.02 $18.31 $18.31 $259.96 $214.19 $76.28 $278.26 $397.26 $137.30 $18.31 $18.31 $87.53 $117.30 $204.83 $91.53 $122.66 $214.19 $87.53 $46.68 $134.22 $91.53 $48.82 $140.35 $87.53 $218.84 $306.37 $91.53 $228.84 $320.37 $29.76 $105.04 $134.80 $31.12 $109.84 $140.96 $43.77 $117.30 $161.06 $45.77 $122.66 $168.42 $43.77 $131.30 $175.07 $45.77 $137.30 $183.07 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 513 5 City of La Quinta Master Fee Schedule Schedule of Building Fees - Miscellaneous Items Fee Description Current Fee Plan Permit Check Total Proposed Fee Plan Permit Check Total Change Notes 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Fence Fence - First 100 LF Fence - Each Additional 50 LF Fireplace Fireplace Flag/Lighting Pole Flag/Lighting Pole - First Flag/Lighting Pole - Each Additional Grading Residential Precise Grading (Tract Homes) - Per Home Residential Precise Grading (Custom Home) - Lot <= 7,000 SF Residential Precise Grading (Custom Home) - Lot > 7,000 SF Partition Partition Patio Cover / Covered Porch / Lattice Standard, Open, Pre -Engineered (First) Standard, Enclosed, Pre -Engineered (First) Special Design (First) Each Additional Pool / Spa Swimming Pool / Spa Detached Spa / Water Feature Gunite Alteration / Rcsurfacing Equipment Change -out Alone Remodel Non -Structural Review - Up to 100 SF Non -Structural Review - Each Additional 500 SF Structural Review Replacement of Plans/Job Card Replacement of Job Copy of Approved Plans Replacement of Inspection Record Card $57.77 $17.51 $175.07 $43.77 $17.51 $161.06 $43.77 $43.77 $87.53 $117.30 $117.30 $161.06 $58.36 $218.84 $218.84 $218.84 $29.18 $73.53 $262.60 $117.30 $5.25 $43.77 $218.84 $161.06 $115.54 $159.31 $203.08 $43.77 $119.05 $119.05 $110.88 $131.30 $17.51 $437.67 $161.06 $22.76 $161.06 $87.53 $262.60 $248.60 $232.84 $276.61 $364.14 $102.12 $337.88 $218.84 $337.88 $140.05 $59.52 $162.81 $222.34 $26.26 $21.01 $47.27 bill hourly (1 hour min.) $248.60 $43.77 $248.60 $43.77 $60.41 $18.31 $183.07 $45.77 $18.31 $168.42 $45.77 $45.77 $91.53 $122.66 $122.66 $168.42 $61.02 $228.84 $228.84 $228.84 $30.51 $76.89 $274.60 $122.66 $5.49 $45.77 $228.84 $168.42 $120.83 $166.59 $212.36 $45.77 $124.49 $124.49 $115.94 $137.30 $18.31 $457.67 $168.42 $23.80 $168.42 $91.53 $274.60 $259.96 $243.48 $289.25 $380.78 $106.79 $353.32 $228.84 $353.32 $146.46 $62.24 $170.25 $232.50 $27.46 $21.97 $49.43 bill hourly (1 hour min.) $259.96 $45.77 $259.96 $45.77 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% [b] [a] [a] [a] 514 6 City of La Quinta Master Fee Schedule Schedule of Building Fees - Miscellaneous Items Fee Description Current Fee Plan Permit Check Total Proposed Fee Plan Permit Check Total Change Notes 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 Re -Roof Re -Roof - Up to 2,000 SF Re -Roof - Each Additional 1,000 SF Sign Monument Sign - First Monument Sign - Each Additional Wall/Awning Sign - First Wall/Awning Sign - Each Additional Storage Racks Storage Racks - First 100 LF Storage Racks - Each Additional 100 LF Stucco Application Stucco Application - First 500 SF Stucco Application - Each Additional 500 SF Temporary Trailer Temporary Trailer Utility Release Electrical Utility Release Window / Sliding Glass Door / Other Fenestration Retrofit/Repair - Up to 7 Retrofit/Repair - Each Additional 5 New/Alteration - First New/Alteration - Each Additional Administrative Plan Check Initial Deposit - For Various Non -OTC Items a) Miscellaneous Items b) New Construction Plan Check / Permit Extension Processing Plan Check / Revisions (per hour) Change of Contractor, Architect, Owner Processing Request/Research for Alternative Methods/Product Review Temporary Certificate of Occupancy Disabled Access Compliance Inspection $59.52 $14.01 $87.53 $29.76 $29.76 $29.76 $29.76 $14.01 $29.76 $8.75 $175.07 $87.53 $73.53 $12.25 $116.71 $12.25 $119.05 $178.57 $14.01 $161.06 $248.60 $29.76 $105.04 $134.80 $29.76 $59.52 $115.54 $145.31 $14.01 $89.28 $119.05 $8.75 $175.07 $350.14 $87.53 $71.78 $145.31 $12.25 $133.05 $249.76 $14.01 $26.26 $175.07 $175.07 varies $117.30 $117.30 $117.30 hourly (1 hour $117.30 bill min.) $525.20 $525.20 $175.07 $549.21 $183.07 $62.24 $14.65 $91.53 $31.12 $31.12 $31.12 $31.12 $14.65 $31.12 $9.15 $183.07 $91.53 $76.89 $12.81 $122.05 $12.81 $124.49 $168.42 $109.84 $31.12 $120.83 $93.37 $183.07 $75.06 $139.13 $14.65 $183.07 varies $122.66 $183.07 $122.66 $186.73 $14.65 $259.96 $31.12 $140.96 $62.24 $151.95 $14.65 $124.49 $9.15 $366.14 $91.53 $151.95 $12.81 $261.18 $27.46 $183.07 $122.66 $183.07 $122.66 bill hourly (1 hour min.) $549.21 $183.07 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 3.56% 4.57% n/a 4.57% 4.57% 4.57% 4.57% [e] 515 7 City of La Quinta Master Fee Schedule Schedule of Building Fees - Miscellaneous Items Fee Description Current Fee Plan Permit Check Total Proposed Fee Plan Permit Check Total Change Notes 64 65 66 67 68 Partial Inspection Fee Re -inspection Fee Excess Plan Check Fee Investigation Fee for Work Commenced Without a Permit Refunds a) Fees Erroneously Paid or Collected by the City b) Fees Prior to Work Being Commenced c) 180 Days After Payment of Fees $87.53 $87.53 $87.53 $87.53 bill hourly equal to permit fee 100% refund up to 80% refund no refund $91.53 $91.53 $91.53 bill hourly equal to permit fee 100% refund up to 80% refund no refund $91.53 4.57% 4.57% 4.57% 4.57% n/a n/a n/a [f] [f] [g] [h] [i] []] * In addition to the fees identified in this schedule, the City will pass -through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific application, including the cost of structural engineering review services. [a] Fee is intended to capture structural and non-structural reviews. Mechanical, Electrical, and Plumbing review and inspection fees are collected separately. [b] Plan review fees for Residential Precise Grading (Tract Homes) are identified as part of the Public Works fee schedule and based on the number of sheets submitted for plan review. See Public Works fee schedule. [c] Non -Refundable Initial Deposit. For projects that request permit issuance the intitial deposit amount will be credited against total fees. [d] Initial deposit varies depending on project details. [e] Per issuance, each extension will be assessed fee at each occurrence. [f] The permit fees identified in this fee schedule include initial inspection and one re -inspection. Additional fees will be collected for the provision of all subsequent permit inspection services. See re -inspection fee and partial inspection fee for applicable fees. [g] The base plan check fees identified in this fee schedule include initial check and one re -check. Additional fees will be collected for the provision of all subsequent re -check services. [h] The Building Official may authorize refunding of any fee paid, or portion thereof, which was erroneously paid or collected by the city. [i] No fees are refundable once the work covered by them is commenced. [j] Whether work has commenced or not, no fees are refundable more than 180 days after their payment. 516 8 City of La Quinta Master Fee Schedule Schedule of Building Fees - New Construction Fee Description 1 2 3 4 New Construction $1 - $10,000 $10,001 - $25,000 $25,001 - $200,000 $200,000 and Up Current Fee - Permit * $175.07 for the first $52.52 for each additional $1,000 or fraction thereof, to and including $10,000 $437.67 for the first $11.67 for each additional $1,000 or $10,000, plus fraction thereof, to and including $25,000 $612.74 for the first $9.00 for each additional $1,000 or $25,000, plus fraction thereof, to and including $200,000 $5,000, plus $2,188.35 for the first $4.50 for each additional $1,000 or $200,000, fraction thereof Proposed Fee - Permit * $183.07 for the first $5,000, plus $457.67 for the first $10,000, plus $640.74 for the first $25,000, plus $2,288.36 for the first $200,000, $54.92 for each additional $1,000 or fraction thereof, to and including $10,000 $12.20 for each additional $1,000 or fraction thereof, to and including $25,000 $9.41 for each additional $1,000 or fraction thereof, to and including $200,000 $4.71 for each additional $1,000 or fraction thereof Fee Description 5 6 7 8 (Project Valuation) $1 - $10,000 $10,001 - $25,000 $25,001 - $200,000 $200,000 and Up Current Fee - Plan Check * $175.07 for the first $87.53 for each additional $1,000 or fraction thereof, to and including $10,000 $612.74 for the first $20.42 for each additional $1,000 or $10,000, plus fraction thereof, to and including $25,000 $919.11 for the first $3.25 for each additional $1,000 or $25,000, plus fraction thereof, to and including $200,000 $2.60 for each additional $1,000 or fraction thereof $5,000, plus $1,488.08 for the first $200,000, plus Proposed Fee - Plan Check * $183.07 for the first $5,000, plus $640.74 for the first $10,000, plus $961.11 for the first $25,000, plus $1,556.08 for the first $200,000, plus $91.53 for each additional $1,000 or fraction thereof, to and including $10,000 $21.36 for each additional $1,000 or fraction thereof, to and including $25,000 $3.40 for each additional $1,000 or fraction thereof, to and including $200,000 $2.72 for each additional $1,000 or fraction thereof Fee Description 9 (Project Valuation) All Valuations Current Fee - Plan Check for Multiple Structures - Each Additional ** $58.36 Proposed Fee - Plan Check for Multiple Structures - Each Additional ** $61.02 Change 4.57% 4.57% 4.57% 4.57% Change 4.57% 4.57% 4.57% 4.57% Change 4.57% * The new construction fees identified in this fee schedule include the cost of structural engineering review services currently conducted by outside service providers. Additional fees will be collected for the provision of all plan review services beyond second review. 517 9 City of La Quinta Master Fee Schedule Schedule of Building Fees - New Construction * The permit fees identified in this fee schedule include initial inspection and one re -inspection. Additional fees will be collected for the provision of all subsequent permit inspection services. See re -inspection fee and partial inspection fee for applicable fees. * The base plan check fees identified in this fee schedule include initial check and one re -check. Additional fees will be collected for the provision of all subsequent re -check services. ** Fee applies when multiple identical units are submitted for review and permitted at the same time. For service requests, which have no fees listed in this Master Fee Schedule, the City Manager or his/her designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. Fee Description 10 11 12 Building Department Staff City Attorney/Other Legal Rvw Outside Service Providers Current Fee $175 per hour 100% of actual costs 100% of actual costs Proposed Fee $183 per hour 100% of actual costs 100% of actual costs 4.57% 518 10 City of La Quinta Master Fee Schedule Fee Description Schedule of Building Fees - Other Fees Current Fee Proposed Fee Change Notes 1 2 3 4 5 6 7 Strong Motion Instrumentation (SMI) Fee Calculation Residential Commercial Art In Public Places (AIPP) Fee Calculation Residential Commercial Building Standards Administration Special Revolving Fund (SB 1473) Fee Calculation Valuation: a) $1 - $25,000 b) $25,001 - $50,000 c) $50,001 - $75,000 d) $75,001 - $100,000 e) Every $25,000 or fraction thereof above $100,000 Technology Enhancement Fee Technology Enhancement Fee (per permit) Digital Archiving and Records Management Fee Digital Archiving and Records Management Fee a) OTC Permit/Application b) All Others [a] Source: La Quinta Municipal Code 2.65.060. [b] Source: California Health and Safety Code Section 18931.6 $0.50 or valuation x .00013 $0.50 or valuation x .00028 $20.00 or 1/4 of 1% of value exceeding $200,000 $20.00 or 1/2 of 1% of value $1 $2 $3 $4 Add $1 $8 $11 $22 $0.50 or valuation x .00013 $0.50 or valuation x .00028 $20.00 or 1/4 of 1% of value exceeding $200,000 $20.00 or 1/2 of 1% of value $1 $2 $3 $4 Add $1 $8 $12 $23 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 4.57% 4.57% [a] [b] 519 11 City of La Quinta Master Fee Schedule Fee Description Schedule of Planning Fees Current Fee * Proposed Fee * Change 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Temporary Use Temporary Use Permit - Minor (Standard) Temporary Use Permit - Minor (Requests Requiring Additional Effort) Temporary Use Permit - Major (Standard) Temporary Use Permit - Major (Requests Requiring Additional Effort) Minor Use Minor Use Permit Minor Use Permit - Amendment Conditional Use Conditional Use Permit Conditional Use Permit - Planned Unit Dev. Conditional Use Permit - Amendment Conditional Use Permit - Time Extension Expedited Review Fee Expedited Review Fee Site Development Development Agreement Site Development Permit - Planning Commission Site Development Permit - Administrative Site Development Permit - Amendment Site Development Permit - Time Extension Modification by Applicant Minor Adjustment Underground Waiver Variance Landscape Plan Final Landscape Plan Housing Senate Bill (SB) 330 Application Review $435 bill per hour, with $435 base fee $2,276 bill per hour, with $2,276 base fee bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with $6,974 $6,974 $3,399 $1,838 1.5x standard fee $3,618 $9,687 $8,287 $5,077 $1,838 $435 $435 n/a $2,626 $2,188 $1,401 $435 base fee $435 base fee base fee base fee base fee base fee base fee base fee base fee base fee base fee base fee $455 bill per hour, with $455 base fee $2,380 bill per hour, with $2,380 base fee bill per hour, with $455 bill per hour, with $455 bill per hour, with bill per hour, with bill per hour, with bill per bill per bill per bill per bill per bill per bill per bill per hour, with hour, with hour, with hour, with hour, with hour, with hour, with hour, with $7,292 $7,292 $3,555 $1,922 1.5x standard fee $3,783 $10,130 $8,665 $5,309 $1,922 $455 $455 $2,746 $2,746 $ 2, 288 $1,465 base fee base fee base fee base fee base fee base fee base fee base fee base fee base fee base fee base fee base fee 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% n/a 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% n/a 4.57% 4.57% 4.57% [a] [b] 520 12 City of La Quinta Master Fee Schedule Fee Description Schedule of Planning Fees Current Fee * Proposed Fee * Change 23 24 25 26 27 28 29 30 31 32 33 34 35 36 36 37 38 39 40 41 42 43 44 45 Conceptual Design Review Conceptual Design Review Signs A -Frame Sign Permit Sign Permit Sign Program Sign Program Amendment Zoning Zone Change Director's Determination Certificate of Compliance Zoning Letter - Basic Property Information Zoning Letter - Basic Property Information with Additional Research Required Zoning Text Amendment Street Name Change Street Name Change Historical Structures Landmark Designation/Cert of Appropriateness Environmental Review Environmcntal Asscssmcnt Recordation of Exemption Initial Study (ND/MND) Environmental Impact Report General/Specific Plan Specific Plan Specific Plan - Amendment General Plan Amendment Map Tentative Parcel Map Tentative Parcel Map - Waiver Tentative Parcel Map - Amendment Tentative Parcel Map - Revision bill per hour, with bill per hour, with $2,451 $0 $386 $3,093 $1,050 $10,212 $440 $549 $286 $1,488 base fee base fee bill per hour, with $10,271 base fee $2,188 $1,435 bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with $525 $175 $3,501 $10,154 $11,788 $5,194 $11,379 $5,485 $1,488 $3,268 $3,268 base fee base fee base fee base fee base fee base fee base fee base fee bill per hour, with bill per hour, with $2,563 $0 $404 $ 3, 234 $1,098 $10,679 $461 $574 $299 $1,556 base fee base fee bill per hour, with $10,740 base fee $ 2, 288 $1,501 bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with $183 $ 3, 661 $10,618 $12,327 $5,431 $11,899 $5,736 $1,556 $3,417 $3,417 base fee base fee base fee base fee base fee base fee base fee base fee 4.57% n/a 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% [c] 521 13 City of La Quinta Master Fee Schedule Fee Description Schedule of Planning Fees Current Fee * Proposed Fee * Change 46 47 48 49 50 51 52 53 54 55 §6 56 57 58 Tentative Parcel Map - Time Extension Tentative Tract Map Tentative Tract Map - Amendment Tentative Tract Map - Revision Tentative Tract Map - Time Extension (CC or PC) Tentative Tract Map - Time Extension (Admin) Tentative Condominium Map Amended Final Parcel Map (Entitlement Support) Amended Final Tract Map (Entitlement Support) Zoning Clearance - Planning Plan Check Zoning Clearance - Planning Plan Check a) Alterations/Additions - Residential b) New Construction - Single Family Residential c) New Construction - 2-4 Residential Units d) New Construction - 5+ Residential Units e) New Construction - Non -Residential f) Alterations/Additions - Non -Residential Seaniging Scanning Fce Technology Enhancement Fee Technology Enhancement Fee Digital Archiving and Records Management Fee Digital Archiving and Records Management Fee a) OTC Permit/Application b) All Others Appeal Appeal bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with bill per hour, with $1,050 $9,104 base fee $4,318 base fee $4,318 base fee $2,013 $1,138 $9,104 base fee $4,377 base fee $7,003 base fee $88 $175 $263 $700 $350 $175 $175 $8 $11 $22 $1,500 bill per bill per bill per bill per bill per bill per hour, with hour, with hour, with hour, with hour, with hour, with $1,098 $9,520 base fee $4,516 base fee $4,516 base fee $2,105 $1,190 $9,520 base fee $4,577 base fee $7,323 base fee $92 $183 $275 $732 $366 $183 $8 $12 $23 $1,500 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 0.00% 4.57% 4.57% 0.00% 522 14 City of La Quinta Master Fee Schedule * In addition to the fees identified in this schedule, the City will pass -through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific application. For service requests, which have no fees listed in this Master Fee Schedule, the City Manager or his/her designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. Fee Description 59 60 61 Planning Department Staff City Attorney or Other Legal Review Outside Service Providers $175 pass -through of 100% pass -through of 100% per hour of actual costs of actual costs Proposed Fee * $183 pass -through of 100% pass -through of 100% per hour of actual costs of actual costs Change Notes 4.57% Note If multiple applications are received concurrently from the same applicant for different projects that require similar app ication review and are generally similar except for location, one project location shall pay 100% of application review fee(s), the fee(s) for each project application at other locations shall be 50% of the original fee(s). [a] Request for expedited service is subject to Design & Development Department Director approval. It is dependent on staff availability and workload. [b] In addition to the fee shown for Development Agreement, the City shall collect a $2,000 $5,000 initial deposit to offset City Attorney costs. [c] 50% of fee may be credited toward entitlement application submittal. 523 15 City of La Quinta Master Fee Schedule Schedule of Public Works Fees Fee Description Current Fee * Proposed Fee * Change Notes 1 2 3 4 Land Subdivision Parcel Map: a) Final Parcel Map i) Initial Sheet ii) Each Additional Sheet b) Final Parcel Map - Amendment i) Initial Sheet ii) Each Additional Sheet c) Substantial Conformance Review i) Initial Sheet ii) Each Additional Sheet Tract Map: a) Final Tract Map i) Initial Sheet ii) Each Additional Sheet b) Final Tract Map - Amendment i) Initial Sheet ii) Each Additional Sheet c) Substantial Conformance Review i) Initial Sheet ii) Each Additional Sheet Reversion to Acreage: a) Initial Sheet b) Each Additional Sheet Lot Line Adjustment/Parcel Merger a) Lot Line Adjustment b) Parcel Merger $2,714 $788 $2,714 $788 $3,195 $1,401 $2,889 $875 $2,889 $875 $3,195 $1,401 $2,976 $788 $2,101 $2,101 per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per request per request $2,838 $824 $2,838 $824 $3,341 $1,465 $3,021 $915 $3,021 $915 $3,341 $1,465 $3,112 $824 $2,197 $2,197 per sheet 4.57% per sheet 4.57% per sheet 4.57% per sheet 4.57% per sheet 4.57% per sheet 4.57% per sheet 4.57% per sheet 4.57% per sheet 4.57% per sheet 4.57% per sheet 4.57% per sheet 4.57% per sheet 4.57% per sheet 4.57% per request 4.57% per request 4.57% 524 16 City of La Quinta Master Fee Schedule Schedule of Public Works Fees Fee Description Current Fee * Proposed Fee * Change Notes 5 6 7 Street Dedication/Vacation a) Land Action Documents (ROW/Easements/Grant Deeds) b) Vacation of Street/Public ROW Land Survey a) Record of Survey b) Certificate of Correction Grading / Project Improvements Plan Review (First 3 Reviews): a) Rough Grading i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet b) Precise Grading - Commercial i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet c) Precise Grading - Tract Homes i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet d) Precise Grading - Custom Home e) PM10 i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet $2,145 $2,626 $569 $744 $1,707 $875 $1,248 $875 $2,145 $1,225 $1,598 $1,225 $1,313 $219 $679 $219 $636 $0 $489 $0 per request per request per request per request per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet $2,243 $2,746 $595 $778 $1,785 $915 $1,305 $915 $2,243 $1,281 $1,671 $1,281 $1,373 $229 $710 $229 $665 $0 $512 $0 per request per request per request per request per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% [a] 525 17 City of La Quinta Master Fee Schedule Schedule of Public Works Fees Fee Description Current Fee * Proposed Fee * Change Notes f) Street Improvements i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet g) Storm Drain i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet h) Signing and Striping i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet i) Traffic Signal i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet j) Sidewalk i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet k) Traffic Control Plan I) Record Drawings Review i) Initial Sheet ii) Each Additional Sheet $1,970 $1,050 $1,423 $1,050 $1,794 $1,050 $1,423 $1,050 $1,619 $875 $1,248 $875 $1,444 $700 $1,073 $700 $1,269 $525 $898 $525 $88 $919 $175 per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet $2,060 $1,098 $1,488 $1,098 $1,876 $1,098 $1,488 $1,098 $1,693 $915 $1,305 $915 $1,510 $732 $1,122 $732 $1,327 $549 $939 $549 $92 $961 $183 per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet per sheet 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 526 18 City of La Quinta Master Fee Schedule Schedule of Public Works Fees Fee Description Current Fee * Proposed Fee * Change Notes 8 9 10 m) Hydrology Report i) Revisions n) Traffic Study o) WQMP Report i) With Prior Entitlement ii) Without Prior Entitlement iii) Revisions p) SWPPP/Erosion Control Plan i) Revisions q) Sewer and Water i) Initial Sheet ii) Each Additional Sheet iii) Revisions - Initial Sheet iv) Revisions - Each Additional Sheet Plan Review (>3 Reviews) Expedited Plan Review Fee Permit Inspection a) Rough Grading i) First 3 Acres ii) Each Additional Acre iii) Last One Acre b) Precise Grading i) First 3 Acres ii) Each Additional Acre iii) Last One Acre c) Precise Grading - Tract Homes d) Precise Grading - Custom Homes $1,882 $875 $1,444 $1,707 $2,057 $875 $1,970 $700 $1,401 $525 $875 $525 $175 1.5x standard fee $3,501 $875 $438 $3,501 $875 $438 $161 $88 per report per report per study per report per report per report per plan per plan per sheet per sheet per sheet per sheet per hour $1,968 $915 $1,510 $1,785 $2,151 $915 $2,060 $732 $1,465 $549 $915 $549 $183 1.5x standard fee $3,661 $915 $458 $3,661 $915 $458 $168 $92 per report per report per study per report per report per report per plan per plan per sheet per sheet per sheet per sheet per hour 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% [b] [c] [c] 527 19 City of La Quinta Master Fee Schedule Schedule of Public Works Fees Fee Description Current Fee * Proposed Fee * Change Notes e) PM10 i) < 10 Acres ii) 10 - 50 Acres iii) 51- 200 Acres iv) > 200 Acres f) Street Improvements - Off -Site i) First 1,000 LF ii) Each Additional 1,000 LF iii) Last 1,000 LF g) Street Improvements - On -Site i) First 1,000 LF ii) Each Additional 1,000 LF iii) Last 1,000 LF h) Storm Drain i) First 1,000 LF ii) Each Additional 1,000 LF iii) Last 1,000 LF i) Signing and Striping i) First 1,000 LF ii) Each Additional 1,000 LF iii) Last 1,000 LF j) Traffic Signal k) NPDES I) Bond Reduction Request m) Final Inspection/Acceptance $4,202 $6,302 $8,403 $12,605 $5,602 $4,902 $3,151 $3,851 $3,151 $2,101 $3,326 $2,626 $1,751 $1,751 $1,050 $525 $4,727 $2,101 $2,363 $3,151 $4,394 $6,590 $8,787 $13,181 $5,858 $5,126 $3,295 $4,028 $3,295 $2,197 $3,478 $2,746 $1,831 $1,831 $1,098 $549 $4,943 $2,197 $2,471 $3,295 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% [d] [d] [d] [d] 528 20 City of La Quinta Master Fee Schedule Schedule of Public Works Fees Fee Description Current Fee * Proposed Fee * Change Notes 11 12 n) Traffic Control Only i) One Day ii) Two - Five Days iii) Each Additional Day (Up to 10 Days) iv) 11+ Days o) Cut/Bore p) Driveway i) Residential ii) Commercial q) Excavation / Trenching i) First 100 LF ii) Each Additional 100 LF iii) Last 100 LF r) Sidewalk i) First 100 Lineal Feet ii) Each Additional 100 Lineal Feet iii) Last 100 Lineal Feet s) Sewer and Watcr and/or Water t) Night Work Research/Administrative a) Subdiv'n Improvement Agreem't (SIA) b) SIA - Time Extension c) Assignment & Assumptions Agreement d) Flood Plain Research/FEMA App e) Bid Protest Review Reactivation of Permit a) Reactivation of an Expired Permit / Permit Extension $353 $707 $353 $4,114 $788 $190 $1,138 $788 $350 $175 $917 $500 $167 $1,401 $438 $2,101 $1,225 $2,276 $1,050 $788 10% of original permit fee per request per request per request per request one year extension $370 $739 $370 $4,302 $824 $199 $1,190 $824 $366 $183 $917 $500 $167 $1,465 $458 $2,197 $1,281 $2,380 $1,098 $824 10% of original permit fee per request per request per request per request one year extension 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 0.00% 0.00% 0.00% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 529 21 City of La Quinta Master Fee Schedule Schedule of Public Works Fees Fee Description Current Fee * Proposed Fee * Change Notes 13 14 15 16 Technology Enhancement Fee Technology Enhancement Fee Digital Archiving and Records Management Fee Digital Archiving and Records Management Fee a) OTC Permit/Application b) All Others Transportation Permits a) Annual b) Single Event Refunds a) Refunds for Plan Checks i) If plan check has not begun ii) If 1st plan check has begun iii) If 2nd plan check has begun iv) Past 2nd plan check b) Refunds for Permits - Permit issued and no work has commenced $8 $11 $22 $90 $16 90% refund 30% refund 10% refund no refund Up to 50% of original permit fee $8 $12 $23 $90 $16 90% refund 30% refund 10% refund no refund Up to 50% of original permit fee 0.00% 4.57% 4.57% 0.00% 0.00% [e] [e] [e] [e] [f] * In addition to the fees identified in this schedule, the City will pass -through to the applicant any discrete costs incurred from the use of outside service providers required to process the specific application. Exception for contract traffic engineering and plan review consulting costs, which are included in the fees listed above. For service requests, which have no fees listed in this Master Fee Schedule, the City Manager or his/her designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. Fee Description 17 18 19 Public Works Personnel City Attorney or Other Legal Review Outside Service Providers $175 100% 100% per hour pass -through of actual cost pass -through of actual cost Proposed Fee * $183 100% 100% per hour pass -through of actual cost pass -through of actual cost Change Notes 4.57% 530 22 City of La Quinta Master Fee Schedule Schedule of Public Works Fees Fee Description Current Fee * Proposed Fee * Change Notes [a] Plan review fees for Precise Grading - Custom Home are identified as part of the Building fee schedule and are based on the lot size of the custom home. See Building fee schedule, Grading section. [b] Expedited Plan Review request is subject to City Engineer approval. It is dependent on staff availability and workload. [c] Inspection fees for Precise Grading - Custom Homes and Tract Homes are identified as part of the Building fee schedule. See Building fee schedule, Grading section. [d] For PM10 annual permit. For permits required for less than one year, or portion of year, fees will be pro -rated based on the number of months permitted. [e] Upon request of the applicant, the director may authorize refunding a percentage of fees paid with the following schedule. If any portion of the plan check fee has been paid out by the city to another agency or consultant for services rendered in connection with the plan check, no refund of that portion of the fee shall be made. [f] Upon request of the applicant, the director may authorize refunding of not more than 50% of fees paid when no work has been done under an issued permit. In no case shall the refund exceed the cost of services provided to date of cancellation of permit issuance. 531 23 City of La Quinta Master Fee Schedule Schedule of Fire Fees Fee Description Current Fee * Permit / Plan Review Inspection Total Proposed Fee * Permit / Plan Review Inspection Total Change Notes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Construction -Related Fire Review and Inspection Fees New Multi -Residential (Hotel, Motel, Apartments, Condominiums) New Commercial / Industrial Residential Addition / Remodel Commercial Tenant Improvement Commercial / Industrial Addition or Remodel New Single Family Dwelling (Access/Water) Automatic Suppression System Kitchen Hood Suppression System Fire Suppression System - Existing Modifications Fire Alarm Systems Fire Alarm -Monitoring and Tenant Improvements Fire Sprinkler Systems - Single Family Detached a) 1-50 Sprinkler Heads b) 51-100 Sprinkler Heads c) Over 100 Sprinkler Heads Fire Sprinkler Systems - Tract Master Plan Fire Sprinkler Systems - Tract Production Home Fire Sprinkler Systems - Multi -Family 3 or more units Fire Sprinkler Systems - Commercial / Industrial 0 - 35,000 SF Fire Sprinkler Systems - Commercial / Industrial 35,001- 75,000 SF Fire Sprinkler Systems - Commercial / Industrial 75,001- 120,000 SF Fire Sprinkler Systems - Commercial / Industrial > 120,000 SF Fire Sprinkler Systems - Tenant Improvement Fire Pumps Fire Standpipe Systems Smoke Controls Systems $525 $350 $525 $438 $87 $87 $263 $175 $263 $263 $87 $87 $350 $350 $263 $175 varies varies $613 $525 $263 $175 $263 $175 $263 $263 $263 $350 $263 $0 $0 $175 $350 $263 $438 $263 $525 $307 $613 $438 $700 $613 $175 $350 $350 $350 $263 $350 $613 $525 $875 $963 $174 $438 $525 $174 $699 $438 varies $1,138 $438 $438 $525 $612 $263 $175 $612 $700 $832 $1,051 $1,314 $525 $699 $612 $1,138 $549 $366 $549 $458 $91 $91 $274 $183 $274 $274 $91 $91 $366 $366 $274 $183 $183 $183 $641 $549 $274 $183 $274 $183 $274 $274 $274 $366 $274 $0 $0 $183 $366 $274 $458 $274 $549 $321 $641 $458 $732 $641 $183 $366 $366 $366 $274 $366 $641 $549 $915 $1,007 $182 $458 $549 $182 $731 $458 $366 $1,190 $458 $458 $549 $640 $274 $183 $640 $732 $870 $1,099 $1,374 $549 $731 $640 $1,190 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% [a] [a] [a] [a] [b] 532 24 City of La Quinta Master Fee Schedule 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 Private Fire Mains Fire Protection Water Supply - Existing System Modifications Water Storage Public Hydrant System Energy Storage Systems Emergency Responder Radio Coverage AST - Fuel Storage Tank Fuel Dispensers Hazardous Materials - HMIS / H-OCC High -piled Combustible Storage Solar PV Power System (Commercial) Special Event Structure / Tent Gas Detection System Plan Revision Submittals - each Plan Resubmittals (in Excess of 3 Reviews) - each Failed or Additional Field Inspections (Excessive) - each Operational Permit Exhibits & Tradeshows Fire Operational Permit (per hour) Other Tract access/Hydrant inspection Fire Access Gate Assembly Special Event Permit Pyrotechnic Permit (Review & Standby Charge) Fire Safety Officer Standby - Events Fire Miscellaneous (per hour) Fire Permit Extensions (Admin Processing) Technology Enhancement Fee Technology Enhancement Fee Current Fee * Permit / Plan Review Inspection $350 varies varies varies $175 $263 $175 $175 $263 $263 $175 $175 $175 $175 $175 $0 $87 bill hourly $0 varies $175 $175 bill hourly bill hourly n/a $350 varies varies varies $175 $263 $175 $175 $350 $350 $175 $175 $175 $0 $0 $175 $175 bill hourly $175 varies $263 $876 bill hourly bill hourly n/a $699 varies varies varies $351 $525 $351 $351 $612 $612 $351 $351 $351 $175 $175 $175 $263 per hour $175 varies $438 $1,051 per hour per hour $88 $8 Propose. Fee Permit / Plan Review Inspection $366 $183 $366 $183 $183 $274 $183 $183 $274 $274 $183 $183 $183 $183 $183 $0 $91 bill hourly $0 $183 $183 $183 bill hourly bill hourly n/a $366 $183 $549 $183 $183 $274 $183 $183 $366 $366 $183 $183 $183 $0 $0 $183 $183 bill hourly $183 $183 $274 $916 bill hourly bill hourly n/a $731 $366 $915 $366 $367 $549 $367 $367 $640 $640 $367 $367 $367 $183 $183 $183 $274 per hour $183 $366 $458 $1,099 per hour per hour $92 $8 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% n/a 4.57% 4.57% 4.57% n/a n/a 0.00% * 533 25 City of La Quinta Master Fee Schedule Schedule of Fire Fees Fee Description lan Review n/a n/a +l{a Current Fee * Permit / Inspection n/a n/a n/a Total $11 - $22 $11 Plan Review n/a n/a eita Proposed Fee Permit / Inspection n/a flia fl/a * L 50 Digital Archiving and Records Management Fee Digital Archiving and Records Management Fee / Application $23 $12 _,,,,J varies 4.57% a) u i c. i'crmit b) All Others $22 $23 4.57% 534 26 City of La Quinta Master Fee Schedule Schedule of Fire Fees Fee Description i Current Fee * Permit / Plan Review Inspection Total Proposed Fee * Permit / Plan Review Inspection Total Change Notes * In addition to the fees identified in this schedule, the City will pass -through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific application, including but not limited to legal review. For service requests, which have no fees listed in this Master Fee Schedule, the City Manager or his/her designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. Fee Description 51 City Assigned Fire Safety Specialist 52 Other County Fire Services 53 City Attorney or other legal review 54 Outside Service Providers Current Fee * $175 per hour See County Fees 100% of actual costs 100% of actual costs Proposed Fee * $183 per hour See County Fees 100% of actual costs 100% of actual costs Notes 4.57% Notes [a] Fee will not apply for all submittals. Before applying fees, Fire Department will review project submittal to determine if review is necessary or if review fees have been collected as part of the development planning process. [b] Fee is per building. * Not a new permitting requirement. Separating permit out for implementation to Tyler EnerGov. 535 27 City of La Quinta Master Fee Schedule Fee Description Schedule of NPDES Ongoing Inspection Fees Current Fee Proposed Fee Change Unit Notes 1 2 3 NPDES Ongoing Inspection Fee Food Establishment Facilities Hazardous Waste/Materials Facilities Code Compliance Code Compliance Follow -Up, If Required $51 $107 $129 $53 $112 $134 4.57% 4.57% 4.57% per year per year per hour 536 28 City of La Quinta Master Fee Schedule Fee Description Schedule of Short Term Vacation Rental Permit Fees Current Fee Proposed Fee Change Unit 1 2 3 4 5 Short -Term Vacation Rental Permit Fee Homeshare Short -Term Vacation Rental Permit Homeshare STVR Permit - Less than 5 Bedrooms Homeshare STVR Permit - 5 Bedrooms or More Primary Residence Short -Term Vacation Permit Primary Residence STVR Permit - Less than 5 Bedrooms Primary Residence STVR Permit - 5 Bedrooms or More General Short -Term Vacation Rental Permit General STVR Permit - Less than 5 Bedrooms General STVR Permit - 5 Bedrooms or More General Short -Term Vacation Rental Permit (subject to annual mitigation fees) General STVR Permit - Less than 5 Bedrooms (subject to mitigation fees) General STVR Permit - 5 Bedrooms or More (subject to mitigation fees) Technology Enhancement Fee $250 $500 $750 $1,250 $1,000 $1,250 $250 $500 $8 $261 $523 $784 $1,307 $1,046 $1,307 $261 $523 $8 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% 4.57% per year [a] per year per year [a] per year per year [a] per year [b] per year [a];[b] per year [b] per year [a] If special inspection is required, amount will be billed hourly in half-hour increments using the billing rate of the department providing the services. [b] A residential dwelling within a residential project subject to a "mitigation fee," paid to the city to offset revenue losses caused by the development of the residential project, pursuant to a development agreement with the city, or pursuant to a condition of approval(s) attached to any entitlement approved by the city (including but not limited to a specific plan, subdivision map, or site development permit), pursuant to which short-term vacation rentals are a permitted use. [As of the adoption of this resolution, the following residential projects qualify under these requirements: Codorniz, La Quinta Desert Villas (Homewood Suites), Legacy Villas, Puerta Azul, and Signature at PGA West] 537 29 Master Fee Schedule Fee Description Medical Cannabis Delivery Services Application 1 Medical Cannabis Delivery Service Application a) Delivery Service Application - New b) Delivery Service Application - Renewal 2 Technology Enhancement Fee Schedule of Medical Cannabis Delivery Application Fees $509 $509 $8 Proposed Fee $532 $532 $8 Change 4.57% 4.57% 4.57% Unit Notes per year per year per year 538 30 Fee Description Schedule of False Alarm Response Fees Current Fee Propo Change Unit Notes 1 2 False Alarm Response Police False Alarm Response a) 1st False Alarm Response b) 2nd False Alarm Response c) 3rd False Alarm Response d) 4th False Alarm Response e) 5th and Each Additional False Alarm Response Fire False Alarm Response a) 1st False Alarm Response b) 2nd False Alarm Response c) 3rd False Alarm Response d) 4th False Alarm Response e) 5th and Each Additional False Alarm Response [a] Based on number of false alarms in a 365 day period. No Charge No Charge $65 $114 $130 No Charge No Charge $65 $299 $658 No Charge No Charge $68 $119 $136 No Charge No Charge $68 $313 $688 n/a n/a 4.57% 4.57% 4.57% n/a n/a 4.57% 4.57% 4.57% each each each each each each each each each each [a] [a] 539 31 Master Fee Schedule Schedule of Vehicle Impound Cost Recovery Fees Fee Description Current Fee Proposed Fee ICJ 1 Vehicle Impound Cost Recovery Fee $248 $259 4.57% each 540 32 City of La Quinta Master Fee Schedule Fee Description Schedule of Code Enforcement Hourly Rate for Services Current Fee Propos Change Unit Notes 1 Code Enforcement Hourly Rate a) Code Enforcement Hourly Rate b) Code Enforcement Hourly Rate - For Outside Agency Reimbursement Request $129 $118 $134 $123 [a] Hourly rate for Code Compliance inspections required or requested for which no other fees are listed, requests for special event support, etc. 4.57% 4.57% per hour per hour [b] Hourly rate for outside agency reimbursement request is a reduced rate because the City may request direct reimbursement of various fleet and technology related costs. [a] [b] 541 33 Schedule of Pool Drain Permit Fees Fee Description 1 IPool Drain Permit $25 Proposed Fee $26 Change Unit 4.57% per permit Notes 542 34 Master Fee Schedule Schedule of Home Occupation Permit Fees Fee Description diMIEEM •roposed Fee lb Change Unit Notes 1 2 Home Occupation Permit Home Occupation Permit - Address Change $109 $54 $114 $57 4.57% 4.57% per permit per permit 543 35 City of La Quinta Master Fee Schedule Fee Description Schedule of Film/Photography Permit Fees Current Fee Proposed Fee Change Unit Notes 1 2 3 4 5 Film/Photography Permit Cast and Crew Totaling One to Three Persons: a) Permit Issuance Fee i) Private Property ii) Private Property with Staging in Public Right of Way iii) Public Property b) Location Use Fee i) Private Property ii) Private Property with Staging in Public Right of Way iii) Public Property Cast and Crew Totaling Four or More Persons: a) Permit Issuance Fee i) Private Property ii) Private Property with Staging in Public Right of Way iii) Public Property b) Location Use Fee i) Private Property ii) Private Property with Staging in Public Right of Way iii) Public Property Other Fees, If Applicable Pre -Application Meeting (upon request) City Film Monitor (as needed) Violations: a) Filming/Photography without a Permit b) Violation of Permit $96 $128 $128 $0 $109 $163 $225 $353 $417 $0 $272 $544 $257 $128 2 times applicable fees $381 $101 $134 $134 $0 $235 $369 $436 $0 $284 $569 $268 $134 2 times applicable fees $398 4.57% per permit 4.57% per permit 4.57% per permit 0.00% per day 4.57% per day 4.57% per day 4.57% per permit 4.57% per permit 4.57% per permit 0.00% per day 4.57% per day 4.57% per day 4.57% per meeting 4.57% per hour 0.00% 4.57% per violation, per day Note The City Manager may waive fees for bona fide student film/photography projects and projects with 501(c)(3) Fede al Income Tax Status; however, the permitting process for f Iming/photography is still required for these projects. [a] Proposed fee is a market -based rate for exclusive private use of public space/facilities. [b] Does not include any applicable facility rental fees that may apply. 544 36 Schedule of Bingo Permit Fees Fee Description •ropos lb Chang. Unit Notes 1 Bingo Permit a) Initial b) Renewal $50 $50 $50 $50 0.00% 0.00% per permit per permit 545 37 City of La Quinta Master Fee Schedule Schedule of Administrative Fees Fee Description Current Fee * Proposed Fee * Change Unit Notes 1 2 3 4 5 6 7 8 Black and White Copy - up to 8.5 x 14 Black and White Copy - 11 x 17 Color Copy - up to 8.5 x 14 Color Copy - 11 x 17 Oversized Sheets (Plans/Maps) CD/DVD/Flash Drive Agency Credit Card Service Fee Processing Fee for Receipt of Non -Sufficient Funds a) First from Payee b) Each Subsequent from Payee $0.15 $0.20 $0.25 $0.50 $3.00 $5.00 2.5% $25.00 $35.00 $0.15 $0.20 $0.25 $0.50 $3.00 $5.00 2.5% $25.00 $35.00 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% per single -sided page per single -sided page per single -sided page per single -sided page per sheet per CD or DVD % of fees paid per occurence per occurence [a] * In addition to the fees identified in this schedule, the City will pass -through to the applicant any fees imposed by other agencies and any discrete costs incurred from the use of outside service providers required to process the specific request for information/service. * In addition to the fees identified in this schedule, if a request for electronic records either (1) is for a record normally issued only periodically, or (2) requires data compilation, extraction, or programming, costs will include the cost of producing the copy, including construction, programming and computer services. [a] If more than two sheets are requested, the City will typically process the request using an outside vendor service. [b] Fee is intended to function as a pass -through of credit card transaction vendor charge. Annual updates should be based on vendor charge. [c] Set by State (Civil Code Section 1719). 546 38 City of La Quinta Master Fee Schedule Fee Description Schedule of Appeal Fees Current Fee Proposed Fee Change Unit Notes 1 Appeal to Hearing Officer of Administrative Citation 2 Appeal of an Administrative Decision to City Manager 3 Appeal to Construction Board of Appeals 4 Appeal to Planning Commission 5 Appeal to City Council $25 $250 $1,500 $1,500 $1,500 $25 $250 $1,500 $1,500 $1,500 0.00% 0.00% 0.00% 0.00% 0.00% per appeal per appeal per appeal per appeal per appeal [a] [a] [a] [a] [a] [a] Depending on the subject of the appeal, specialized expertise may be solicited, at the expense of the applicant, for the purpose of providing input to the City Manager, Construction Board of Appeals, Planning Commission or City Council. 547 39 City of La Quinta Master Fee Schedule Fee Description Schedule of Facility Use Fees Class I (per season) Current Fees Class II Class III Class IV Class I (per season) Proposed Fees Class II Class III Class IV Change Notes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 SPORTS FACILITIES Sports Complex Baseball Diamonds/ Football Field or La Quinta Park Baseball Diamonds (with or without field lights) La Quinta Park or Colonel Mitchell Paige Soccer Fields (with or without field lights) Sports Complex, La Quinta Park, and Colonel Mitchell Paige Sports Fields (per field) Sports Complex or La Quinta Park Snack Bar Use La Quinta Boys & Girls Club Gymnasium Tennis Courts/Pickleball Courts (per court) PARKS Civic Center Campus, Gazebo, Amphitheater (50 people or less) Civic Center Campus (Non-profit events with 100 people or more; TUP required) Cove Oasis Trailhead (50 people or less) Fritz Burns or La Quinta Park Party (50 people or less) Fritz Burns or La Quinta Park (Non-profit events with 100 people or more; TUP required) BUILDINGS Wellness Center Multi -Purpose Room (max capacity is 200) Museum Meeting Room (Meetings only; max capacity is 65) Museum Meeting Room & Courtyard (max capacity is 150) Museum Meeting Room, Courtyard, & Upstairs Patio (max capacity is 175) Library Community Room (Small events/meetings with 60 people or less) Library Classroom (Meetings only; max capacity is 60) Wellness Center, Library Community Room, and Museum Kitchen $10 per resident/ $15 per non- resident $10 per resident/ $15 per non- resident N/A $200.00 N/A N/A N/A N/A N/A N/A N/A $55/hour N/A N/A N/A N/A N/A $10/hour $25/hour (per field) $25/hour (per field) N/A N/A $25/hour $5/hour $75/hour $150/hour $75/hour $50 (4 hours) $100.00 N/A N/A $25/hour ($40/hour with lights) N/A $35/hour $5/hour N/A N/A $35/hour ($55/hour with lights) N/A $45/hour $10/hour $125/hour $175/hour N/A N/A $125/hour $65 (4 hours) N/A $175/hour $90 (4 hours) N/A $75/hour $125/hour $175/hour $50/hour $50/hour $50/hour $75/hour $125/hour $175/hour $100/hour $150/hour $200/hour $50/hour $50/hour $50/hour $50/hour $50/hour $50/hour $20/hour $25/hour $30/hour $10 per resident/ $15 per non- resident $10 per resident/ $15 per non- resident N/A $200.00 N/A N/A N/A N/A N/A N/A N/A $55/hour N/A N/A N/A N/A N/A $10/hour $25/hour (per field) $25/hour (per field) N/A N/A $25/hour $5/hour N/A N/A $25/hour ($40/hour with lights) N/A $35/hour $5/hour N/A N/A $35/hour ($55/hour with lights) N/A $45/hour $10/hour $75/hour $125/hour $175/hour $150/hour N/A N/A $75/hour $50 (4 hours) $100.00 $125/hour $65 (4 hours) N/A $175/hour $90 (4 hours) N/A $75/hour $125/hour $175/hour $50/hour $50/hour $50/hour $75/hour $125/hour $175/hour $100/hour $150/hour $200/hour $50/hour $50/hour $50/hour $50/hour $50/hour $50/hour $20/hour $25/hour $30/hour 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 548 40 City of La Quinta Master Fee Schedule SECURITY DEPOSITS (Refundable upon post conditions after use) Current Fees Proposed Fees Fee Schange Notes 19 20 21 22 23 Wellness Center Multi -Purpose Room Museum Meeting Room & Courtyard Museum Meeting Room & Courtyard w/Upstairs Patio La Quinta Park & Sports Complex snack bars Civic Center Campus (Non-profit events with 100 people or more) Museum Meeting Room Library Community Room Fritz Burns Tennis Courts (per court) Fritz Burns or La Quinta Park (Non-profit events w/ 100+ people) Fritz Burns or La Quinta Park Party CLASSIFICATIONS Class I: Class II: Class III: Class IV: Sports Fields Boys & Girls Club Gym Library Classroom Cove Oasis Trailhead Civic Center Campus, Gazebo, Amphitheater (50 people or less) $500.00 $350.00 $200.00 $100.00 $50.00 501(c) 3 recreation organizations serving LQ youth (18 and under) LQ non-profit organizations, community -based organizations, competitive youth sports leagues (DSUSD - Sports Complex Use Only) LQ residents (DSUSD - for all other facilities other than the Sports Complex) LQ business and profit organizations; non -city residents, organizations, and businesses Sports Fields Boys & Girls Club Gym Library Classroom Cove Oasis Trailhead Civic Center Campus, Gazebo, Amphitheater (50 people or less) $500.00 $350.00 $200.00 $100.00 $50.00 0.00% 0.00% 0.00% 0.00% 0.00% 549 41 SUPPLEMENTAL STAFF REPORT 7/18/2023 - REVISED SILVERROCK EVENT SITE FEES - NO CPI INCREASE City of La Quinta Master Fee Schedule Schedule of SilverRock Event Site Facility Rental Fees Entire Park Area Rental Fee Description Current Fee Proposed Fees All Others Fee Change Notes 1 2 3 SILVERROCK EVENT SITE (4-Hour Minimum Rental) Permit Processing Fee (per application) Facility Rental Fee (per hour) Security Deposit a) One Day Event b) Event Lasting Two or More Days $128 $272 $500 $1,000 $128 $272 $500 $1,000 $128 $272 $500 $1,000 $128 $272 $500 $1,000 0.00% 0.00% 0.00% 0.00% Partial Park Area Rental Current Fee Proposed Fees Fee Description Class II Class III Class IV Class II Class III Class IV Deposit 1 2 3 SilverRock - 50 people or less SilverRock - Non-profit events with 100 people or more; TUP required SilverRock Meeting Room $75/hour $150/hour $50/hour $125/hour N/A $50/hour $175/hour N/A $50/hour $100 $200 $100 $75/hour $150/hour $50/hour $125/hour N/A $50/hour $175/hour N/A $50/hour $100 $200 $100 0.00% 0.00% 0.00% CLASSIFICATION Non -Profit: 501(c)3 tax organization. Class II: LQ non-profit organizations, community -based organizations Class III: LQ residents (DSUSD - for all other facilities other than the Sports Complex) Class IV: LQ business and profit organizations; non -city residents, organizations, and businesses 550 42 SUPPLEMENTAL STAFF REPORT 7/18/2023 - REVISED PARKING LOT / OPEN SPACE USE FEES - NO CPI INCREASE City of La Quinta Master Fee Schedule Fee Description Use of Public Property - Parking Lots and Open Space Current Fee Proposed Fee Change Notes 1 2 Parking Lot / Open Space Use Fees Daily Use Rate Per Space a) Per Hour Rate b) Maximum Per Day Daily Use Rate Per Area a) Per Quarter Acre i) Hourly Rate ii) Maximum Per Day b) Per Acre i) Hourly Rate ii) Maximum Per Day $1.75 $14 $55 $440 $219 $1,752 $1.75 $14 $55 $440 $219 $1,752 0.00% if CPI increase rounded to nearest $0.25 per space 4, [a];[b] [c] [c] [c] [a] Public property use rental is facilitated by obtaining the relevant use permit approval from the Planning Division. [b] As part of permit review and review of potential impacts on the community and facilities, staff will determine if there is a need for a security deposit. Security deposit amount will be determined based on use requirements and will be refundable assuming conditions of rental/use are met. [c] Four-hour minimum. 551 43 552 City of La Quinta Planning Fees Cost of Service Calculation Labor Time Avg. Planning Hours Avg. Fire Hours 14.00 1.00 COST OF SERVICE ANALYSIS Hourly Rates FBHR Plannin: FBHR Fire Target Hourl Rate $231 $194 $183 Cost of Service Cost of Svc Cost of Svc at Target at FBHR Hrl Rate $3,426 $2,746 ATTACHMENT 2 Cost Recovery Current Fee Fee Type Current Cost Recover Proposed Fee Proposed Fee Type Cost Recov n/a - new hrly w/ min n/a $2,746 hrly w/ min 79% 553 1 City of La Quinta Fire Prevention Fees Cost of Service Calculation Fee Description 1 2 3 4 5 Fire Suppression System - Existing Modifications Fire Protection Water Supply - Existing System Modifications Water Storage Public Hydrant System Fire Access Gate Assembly Labor Time (Hours) Plan Permit/ Review Inspection Total 1.00 1.00 2.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 2.00 x 2.00 x 5.00 x 2.00 x 2.00 x Rate Fully - Burdened Hourly $194 $194 $194 $194 $194 Current Fee / Current Cost Recovery Current Cost Review Inspection Total Recove Plan Permit/ varies varies varies varies varies varies varies varies varies varies varies varies varies varies varies 554 2 City of La Quinta Fire Prevention Fees Cost of Service Calculation • Fee Description 1 2 3 4 5 Fire Suppression System - Existing Modifications Fire Protection Water Supply - Existing System Modifications Water Storage Public Hydrant System Fire Access Gate Assembly Rate Ta Hourly Rate $183 $183 $183 $183 $183 Proposed Fee Plan Permit/ Review Inspection Total $183 $183 $366 $183 $183 $366 $366 $549 $915 $183 $183 $366 $183 $183 $366 Recovery Target Cost Recovery 94% 94% 94% 94% 94% Change Fee Percent varies varies varies varies varies varies varies varies varies varies 555 3 City of La Quinta Digital Archiving and Records Management Fee Cost of Service Calculation Fee Description 1 Digital Archiving and Records Management Fee Svc 0.40 x ISvc Cost at FBHR 23 Current Cost Current Fee Recovery 22 97% Proposed Proposed Cost Fee Recovery 23 100% Percent Fee Change Change is 1 3% 556 4 CPI for All Urban Consumers (CPI-U) Original Data Value Series Id: CUURS49CSAO,CUUSS49CSA0 Not Seasonally Adjusted Series Title: All items in Riverside -San Bernardino -Ontario, CA, Area: Riverside -San Bernardino -Ontario, CA Item: All items Base Period: DECEMBER 2017=100 Years: 2017 to 2023 Year Bureau of Labor Statistics ATTACHMENT 3 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual HALF1 HALF2 2017 2018 100.916 2019 103.991 2020 107.143 2021 109.550 2022 118.963 2023 127.683 CPI »> 101.897 104.749 107.162 110.981 122.127 127.707 4.57% 102.929 105.959 106.899 113.222 123.893 103.139 105.816 107.640 114.682 125.262 103.241 106.412 108.201 115.557 125.272 103.616 106.573 108.626 117.206 125.983 100.000 102.732 102.023 103.441 105.697 104.998 106.397 107.672 107.068 108.275 113.875 111.588 116.162 123.784 122.018 125.551 Source: Bureau of Labor Statistics Generated on: April 18, 2023 (06: 18 PM) 2013 BOARD OF DIRECTO$$ PRESIDENT Todd Hooks Agua Caliente Band of Cahuilla Indians iTjAgiediare Pan Prastderie Deborah McGarrey Southern California Gas Company l U J/ICE PRESIDENT Tom Dubose Dubose Design Group, lac. SECRETARY/TREASURER Pedro Rincon Osborne Rtncon CPAs VICE PRESIDENT OF ASSOCIATES Allan Levin Allan Levin ANsociates CHIEF EXECUTIVE D ' ICER Gretclreiti Gutierrez QIRECTORS Fred Bell 2 23 PAC Chairman NaheEl Energy Solutions Brian Benedetti Brian Benedetti Construction Mark Benedetti Dade Callansn CatBest Title Mario Gonzales GFIA Companies Joe Hayes First Bank Jeremy Roes FreeVolt Dave Lippert Lippert Construction, Inc Fan/ Mahoney PMA Advertising Bruce Maize Orr Builders Russ Martin Mission Springs Water District Dart Gli vier Nethery Mueller Olivier Alan Face Petra GeoScicnces Kevin Pillow AC Houston Lumber John Powell, Jr. Coachella Vial lcy Water District Mike Rowe MBA Consulting Phi] Sad Sunrise Company Alisss Vatter Fi riot ity National Title Jeff Wattenbarger Watienhariter Construction ATTACHMENT 4 desert valleys builders association July 6, 2023 City of La Quinta Jon 1vlcMiilen, City Manager 75-495 Calle Tampico La Quinta, CA 92253 Dear Mr. Mclvfitlen, The Desert Valleys Builders Association (DVBA) appreciates the opportunity to review the City of La Quinta's _Annual User and Regulatory Fees Schedule Update. We support the City's efforts to annually adjust the fee schedule to assure that fees keep up with inflation, and that we don't get blindsided with a fee increase after several years. The DVBA supports the City's taking fees up the posted BLS Consumer Price Index for March to March rate of 4.5 7%. k.r Gretchen Gutierrez Chief Executive Officer 34360 Gateway Drive • Padrtl Desert a CA 92211 (760) 776-7001 office • (760) 776-7002 fax ww.TheDVBA.org 558 REPORTS AND INFORMATIONAL ITEM NO. 27 • INTERNATIONAL AIRPORT rueur4 AIRPORT COMMISSION MEETING AGENDA Airport Conference Room, Palm Springs International Airport 3400 E. Tahquitz Canyon Way, Palm Springs, CA 92262 Wednesday, June 21, 2023 - 5:30 P.M. Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference. There will be in -person public access to the meeting location. To submit your public comment to the Airport Commission electronically. Material may be emailed to: Christina.brown@palmspringsca.gov - Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Airport Commission and retained for the official record. This is a hybrid in -person and virtual meeting. To virtually observe the meeting or to virtually provide public comments, please use the following Zoom link https://us02web.zoom.us/j/86019815290?pwd=ZitOZDIyeGZhNUNEQTVkU29nTUdPdz09 or call (669) 900-6833 and enter Meeting ID: 860 1981 5290 - Passcode: 583916 City of Palm Springs: Riverside County: Paul Slama City of Cathedral City: Tony Michaelis City of Palm Desert: Kevin Wiseman Aftab Dada - Chair David Feltman Kevin J. Corcoran Vice Chair Ken Hedrick City of Indian Wells: Paul Budilo City of Coachella: Denise Delgado City of Rancho Mirage: Keith Young Gerald Adams Scott G. Miller Patricia Breslin John Payne City of La Quinta: Kathleen Hughes City of Desert Hot Springs: Jan Pye City of Indio: Rick Wise Todd Burke M. Guillermo Suero Palm Springs City Staff Scott C. Stiles Harry Barrett Jr., A.A.E. Jeremy Keating City Manager Airport Executive Director Assistant Airport Director 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE 2. POSTING OF AGENDA 3. ROLL CALL 4. ACCEPTANCE OF AGENDA 5. PUBLIC COMMENTS: Limited to three minutes on any subject within the purview of the Commission 6. APPROVAL OF MINUTES: Minutes of the Airport Commission Regular Meeting of February 15, 2023, and Special Meeting of February 28, 2023 559 Airport Commission Meeting Agenda June 21, 2023 — Page 2 7. DISCUSSION AND ACTION ITEMS: 7.A Palm Springs Air Museum Ground Lease 7.B Marketing Update 7.0 Financial Summary Update 7.D Concessions Update 7.E Projects and Airport Capital Improvement Program Update 8. EXECUTIVE DIRECTOR REPORT 9. COMMISSIONERS REQUESTS AND REPORTS 10. REPORT OF COUNCIL ACTIONS: 10.A Past City Council Actions 10.B Future City Council Actions 11. RECEIVE AND FILE: 11.A Airline Activity Report May 2023 11.B Airline Activity Report Fiscal Year Comparison 12. COMMITTEES: 12.A Future Committee Meetings ADJOURNMENT: The Airport Commission will adjourn to a Regular Meeting on July 19, 2023, at 5:30 P.M. AFFIDAVIT OF POSTING I, Harry Barrett, Jr., Airport Executive Director, City of Palm Springs, California, hereby certify this agenda was posted on June 15, 2023, in accordance with established policies and procedures. PUBLIC NOTICES Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City's website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204. It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Department of Aviation, (760) 318-3800, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. 560 Palm Springs Airport Commission Report — June 21, 2023 Meeting This meeting was brief (50 min.) due to the final game of the CV Firebirds Public Comments — Steve Rosenburg — a commissioner from 10 years ago wanted to remind the current commissioners to not underestimate the growth of the airport and to plan accordingly. Discussion and Action Items: Proposed 5 year ground lease to Palm Springs Air Museum for additional aircraft parking — As the air museum has constructed an additional 20,000 square foot temperature -controlled hanger to accommodate the growing collection of relics from past wars with the goal of memorializing these historic events and have grown their facilities with a full restaurant open to the public and expanded the aircraft apron and public roadway. Now there is a need to accommodate additional aircraft parking. Thus the request to enter into a ground lease of 2.5 acres for a term of five years with an option to extend. This was approved unanimously by the airport commission. Marketing — Daniel Meier, Director of Marketing is ready to launch the new logo and campaign on July 6 which will roll -out over the next few months. Phase 1 includes website, social medial, digital advertising, uniforms, removal of old logos, new business cards and public introduction. Alaska has announced service to JFK beginning December 14, 2023 — April 22, 2024 and Jet Blue will once again provide service to NYC starting on October 31, 2023 with an Airbus 320. April Total Pax count: 5.9% increase over 2022 with 379,352 total passengers May Total Pax count: 5.6% increase over 2022 with 233,239 total passengers Although PSP will be down seats compared to 2022 throughout the summer months, we are still up on the number of seats being utilized. A major concern overall for the aviation industry, is the pilot shortage that has affected overall airline production. It will take our nation time to rebuild the ranks of this union from the pandemic. Concessions Update — Jeremy Keating, Assistant Airport Director, notes that there is progress behind the scenes, milestones are being established, and meetings held weekly. A new Aviation Planner has been hired to will help bridge the gap between the city planner and airport staff this month. An improvement is already noticed. In August another local vendor outreach will happen with goal of gaining incremental community business becoming involved as an airport concession. Victoria Carpenter, Finance Director was brief with her budget report and Financial Summary Update — the net balance as of May 31, 2023 are of the key 4 airport funds. Fund 405 — FY 22-23 — 8,002,852 compare to 2,430,030 FY 21/22 Fund 410 — FY 22-23 — 4,884,867 compare to 4,247,781 FY 21/22 Fund 415 - FY 22-23 - 50,805,746 compare to 41,069,398 FY 21/22 561 Fund 416 — FY 22- 23—3,824,100 revenue compare to 14, 515,035 actual 21/22 — this fund for capital projects will net at zero once all of the grants are depleted. Executive Director Report — Harry Barrett was unable to attend the meeting this evening. He included two reports with our agenda on the update of Airport Capital Improvement Programs and Emerging Developments. Discussion will commence on these two reports at the July 2023 meeting. Report of Council Actions — None Future Committees — meetings included in commission packet. Commissioners Requests and Reports — None Report of Council Actions - None Next Airport Commission meeting will be a regular meeting on July 19, 2023 at 5:30 pm 562 REPORTS AND INFORMATIONAL ITEM NO. 28 FINANCING AUTHORITY SPECIAL MEETING MINUTES TUESDAY, JUNE 20, 2023 CALL TO ORDER A special meeting of the La Quinta Financing Authority was called to order at 6:44 p.m. by Chairperson Evans. PRESENT: Authority Members Fitzpatrick, Pena, McGarrey, Sanchez, Chair Evans ABSENT: None AUTHORITY MEMBER SANCHEZ LEFT THE DAIS AT 6:45 P.M. CONFIRMATION OF AGENDA — Confirmed PUBLIC COMMENT — None BUSINESS SESSION 1. ADOPT RESOLUTION OF THE LA QUINTA FINANCING AUTHORITY TO APPROVE FISCAL YEAR 2023/24 BUDGET [RESOLUTION NO. FA 2023-001] Finance Director Martinez presented the staff report, which is on file in the Clerk's Office. AUTHORITY MEMBER SANCHEZ RETURNED TO THE DAIS AT 6:47 P.M. FOR THE REMAINDER OF THE MEETING MOTION — A motion was made and seconded by Authority Members Fitzpatrick/Pena to adopt Resolution No. FA 2023-001 approving Fiscal Year 2023/24 Financing Authority Budget, as recommended: A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING FISCAL YEAR 2023/24 BUDGET Motion passed unanimously. FINANCING AUTHORITY MEMBERS' ITEMS — None ADJOURNMENT There being no further business, it was moved and seconded by Authority Members Pena/Fitzpatrick to adjourn at 6:48 p.m. Motion passed unanimously. FINANCING AUTHORITY MINUTES SPECIAL MEETING Page 1 of 2 JUNE 20, 2023 563 Respectfully submitted, MONIKA RADEVA, Authority Secretary La Quinta Financing Authority FINANCING AUTHORITY MINUTES SPECIAL MEETING Page 2 of 2 JUNE 20, 2023 564 POWER POINTS CITY COUNCIL MEETING DULY 18, 2023 July 18, 2023 City Council Regular Meeting July 18, 2023 1 July 18, 2023 CLOSED SESSION IN PROGRESS July 18, 2023 Pledge of Allegiance Ie.,* -t7,4 0111.1k4.00. * Nt-34E. javolka.moom 4 2 July 18, 2023 5 City Council Meeting June 6, 2023 P1 - Certificate of Recognition to Jameson Herrera for Receiving the "Do The Right Thing" Award f ti ('; LLB" c.• €A .-V."-d-e 6 3 July 18, 2023 7 City Council Meeting June 6, 2023 P2 - Introduction of Fire Chief Richard Tovar July 18, 2023 9 City Council Meeting June 6, 2023 P3 -Coachella Valley Conservation Commission Update July 18, 2023 CVMSHCP 2022 Annual Report 11 July 18, 2023 13 14 7 July 18, 2023 15 16 8 July 18, 2023 17 18 9 July 18, 2023 19 20 10 July 18, 2023 21 22 11 July 18, 2023 23 24 12 July 18, 2023 25 26 13 July 18, 2023 120,000 100,000 80,000 60,000 40,000 20,000 Acres Goal 100,600 39,850 WHIM 69,290 177-11 State & Federal Local Permittee Complementary 27 28 14 July 18, 2023 29 30 15 July 18, 2023 Project Proposal Developmen t Impact Fee Project Execution 31 32 16 July 18, 2023 33 34 17 July 18, 2023 35 36 18 July 18, 2023 37 38 19 July 18, 2023 39 40 20 July 18, 2023 41 42 21 July 18, 2023 43 44 22 July 18, 2023 45 46 23 July 18, 2023 47 48 24 July 18, 2023 CVCC 49 50 25 July 18, 2023 City Council Meeting July 18, 2023 B1 - APPROVE MASTERPLAN FOR THE LA QUINTA CULTURAL CAMPUS PROJECT AND AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES WITH HGA (:AL 51 52 26 July 18, 2023 Cultural Campus -11 • HGA agreement approved March 1, 2022 • Initial concepts presented on June 21, 2022 and March 21, 2023 • Council provided feedback and directed HGA to return with a revised concept 53 Project Goals • Create a more welcoming and clearly defined museum entrance • Improve museum flow and function • Create an inviting outdoor space for small events, art opportunities, and educational workshops • Expand and enhance archive space 54 27 July 18, 2023 Preliminary Design • Schematic drawings Museum entryway Museum reconfiguration The Oasis New archive building 55 Contract Amendment • Initial agreement for Phase 1 master planning was for $457,300 • Amendment No. 2 allocates an additional $16,250 for work HGA completed associated with Phase 2 of the project 56 28 July 18, 2023 L Cultural Campus CITY OF LA guisiA musEum FIPYFORICAL CI1Y CULTURAL CAMPUS FUTURE PLAN FICA I JUNE 307.3 57 Tucked in a valley, which has long served as refuge for culture and communities. 58 29 July 18, 2023 w could e envision a design approach a, e which empowered the noring thepast? 59 considering the role of public space H ai `F i • .. FY. Sti,. �• . st .. ki•iyyi 1411, _ i•�.�es ' , 'tl. s..v i e i . -r cRal- .41 it .. "d..lrr a- •pl]F .P vsfr►eu1,Re�rd x�AC,�CM�iidtll i An i and the idea of a cultural campus 60 30 July 18, 2023 The project transforms what was once anoutpost to a cultural Oasis Aerial photo of past dated 1970, La Quinta 61 62 31 July 18, 2023 63 64 32 July 18, 2023 SummaryDescription PRIMARY OBJECTIVES Improve Museum Flow and Function Expand and Enhance Archive/ Exhibit Amenities Activate neighboring areas to create cohesive campus Catalyze planning synergywith surrounding cultural assets • Create anchor for arts destination with enhanced outdoor exhibits and space. "Preserving the past, enriching the present and enhancing the future for all generations." -La Quinta MissionStatement 65 SummaryDiscovery The Cultural Campus plan embodies the Museum's mission, guided by three lenses: Past, Present, and Future. Shaped through collaboration with stakeholders, including La Quinta representatives, Museum and Historical Society, and CityCouncil, the plan integratesthree realms: Past honors site's history, Present addresses stakeholder needs, and Future projectsaspirations for success. These lenses create a harmonious tapestry, weaving heritage, relevance, and innovation. The plan aims to create a trans formative cultural destination, embracing the past, respondingtothe present, and envisioning a vibrant future. Past HERITAGE OF PLACE gr Nth 2 Present OPERATIONAL OPPORTUNITIES AND CHALLENGES {7rt " community JiLd wpN11LAL In:Enlr .t.0 lfliD um V,ovr:uwcv., cREEa,PEuxnc, Future AMBITIONS, EXPERIENCES, ENGAGEMENT, ANDFLEXIBILITV 66 33 July 18, 2023 Summary ProcessTimeline The City'sacquisition of the Lumberyard Parcel and adjoining open lot necessitates short- term solutions and long-term planning. The process over the past year has been defined bythree period of work: Focus on openparcel Jan 2022- Sept 20221 CityCouncil 1 Focus on Phase land 2 Sept 2022- March 20231 CityCouncil 2 Refine/Develop/Conclude March2023-June 20231 CityCouncil 3 DIAGRAM OF THE FUTURE P,N DEVELOPMENT DIAGRAM OF PROGRAM FOR EXISTING AND FUTURE PROJECT SPACES City Connections The Museum and Lumberyard, though separate, unite in the Future Plan's vision of Integrating the surrounding land to unlock future development possibilities. Strategic connections to the civic center, , and park shape this cohesivevision. Cultural Campus Although the Museum and Lumberyard are two discrete parcels.The Future Plan looks at the Integration of land to the east and west in framing the potential for future development. Key Connections to the civic center, cove, and park guide the deliberate connections. RENDERING OF FUTURE ARCHIVE DESIGN Phase & 2 In the comets of Phase land 2lrrprovements, 0 Is crucial to establish practical and attainable steps. This section focuses on enhancing the visitor experience, optimizing operations, and implementing expansion and modernization strategies for the museum and its landscape. Design Guidelines The final section breathes life into the Cultural Campus design, illustrating planning strategies and presenting aesthetic guidelines. It provides glimpses into the near and long-term future, envisioning the manifestation of the planning in all Itsvibrancy. 67 itasr6esign CivicConnect .ns GREEN RELT/PEDESTRIANUNKAGE OLDTOWN FIGURE OFTHE GEM SOUFHCRFSOFNT • CULTURAL CAMPUS PROJECTSRE A Cultural Catalyst for Civic Connection The Museum and its ability to guide the development of the surrounding areaswill steward a new generation of city connections. As the City continues to develop its core,an integrated whole can be envisioned that advancesthe distinct characterof the existing areas. OLD TOWN ARTISANS 'AHEALTHY, VIBRANT AND HERITAGE MINDED COMMUNITY -ENSURE PARKS, PUBLIC FACILITIES AND OPEN SPACES ARE APPROPRIATELY SIZED AND DESIGNED TO MEET THE NEEDS AND INTERESTOF ALL SEGMENTS OF THE COMMUNITY. CONTINUE TO ENSURE THAT ALL LAND USES COHESIVELY EXIST WITH THE AREA'S NATURAL, CULTURAL AND HISTORICAL HERITAGE" -IOF 8 COMMUNITY VISION GUIDING PRINCIPLES IN THE LA QUINTA 2034 GENERAL PLAN N O 68 34 July 18, 2023 Urban Design The Gem' "GEM' INSPIRATION EXAMPLE IMAGERY The long-term success of the Museum relies on the City's stewardship and transformation of a valuable, untapped area within its boundaries. Affectionately known as the Gem', this distinct hexagonal space features a central park and a museum located along a crescent to the south. As the City continues to analyze and comprehend the Cultural Campus within this context, the following recommendations are put forth for the development of the area. DIAGRAM OF THE FUTURE PLAN 'GEM' DEVELOPMENT 69 Urban Design Orientation I Development of the South Crescent &Cultural Campus N O 70 35 July 18, 2023 UfbvnDesign ZorrMI.olIecpripr,t.ditrieStiuMC „tern: a. them rrtrn Ann momw...cC ▪ •PrIxY S rr+rrrrJ4No. ▪ -AI*Fast {mull , diIK3tLYT LrtM>•01451.0.1 S pakmag i• LH1.r[ Gf1 id+ i • J•13D..86J'l4V .{n7%h 4f+il • atiiJH 401rOs • -.crl• • rmi40.1; wr:1. IEMI f- 110i n[ 1.l+04w11•01 71 Urban Design Cultural Campus Vision The Cultural Campus is a dedicated space for residents and visitors to immerse themselves in cultural and artistic experiences. It showcases rotating and permanent art installations, new media, live performances, and educational workshops. The open space concept embraces low -impact, drought -tolerant practices, intertwining with narratives of the Cahuilla tribes to create a captivating, multi -sensory experience for generations totems. 72 36 July 18, 2023 Urban Design Cultural Campus Zone Descriptions FUTURE LANDSCAPE RASEDVENUE Envisioned as a gently sloped amphitheater- the far eastern edge of the site is predominately landscape, integrated native plantings sheker an interior open spacefor large group events. STREET FRONTDEVELOPMENT Dedicated to a vibrant and active street front, planning principles encourage consistent setbacks to create cohesion through the whole South Crescent. With future development this aremerges as a linear park -thematic areas dedicated to the indigenous Cahullia and Contemporary Artcan provide further definition for segments of the Promenade. EXISTING BUILDING AND NEW ARCHIVE In providing a vision for the future build out of the eastern half of the 'Crescent'. we can more intentionally view the phase 1,2,and 3 pieces as they build upon one another toward a ideal future. CASfTACAFE The historic structure, held in reserve as light storage in early phases, can be converted to a cafe.To accompanythe development of the street front and South Crescentthis program an further support vibrant pedestrian focused activity. TRAFFIC CONTROL With two keytemporary bollard locations remove vehicular traffic from the area so that larger festivals, or shows may be accommodated and take advantage of the new promenade in coordination with the park. FUTURE PARKING In order to continue to provide public space opportunities along the northern edge of the Crescent- vehicular traffic is loaded to the south of the sites.Solar Trellises capture renewable energy and shade the cars. 73 Cultural Campus Existing Conditions/Observations ARRIVAL EXPERIENCE • SECURITY REQUREMENTS • MORE OPEN AND WELCOMING • NEED FOR BETTER PEDESTRIAN CONNECTION TO PARK AND SURROUNDING AREA ACCFCGR F ,ENTRY REQURED NEED FOR CMC CENTER CONNECTION EXISTING GIFT SH • P UNDERUTILIZED AND MORE OFFICE SPACE NEEDED CURRENTLYLOT IS PAVED PARKING LOT WITH GRADE CHANGES DRAINAGE CONCERN 'NOTE'. FOR THE PURPOSES OF THE PLANNING EFFORT THE SECOND FLOOR OF THE EXISTING MUSEUM HAS6EEN EXCLUDEDFROM STUDV.THIS 15 IN PART DUE TO THE RECENT SUCCESS IN THE REPOSITIONING OF THE PERMANENT EXHIBITIONS, ANDTHEIR UTIDZATION.ALSOTHIS IS CAPPED DUE TOTHEANTICIPATED FUNDING FOR THE PROJECT. LUMBERYARD • USEFULNESS AND LIABILITY ANALYSIS REQUESIEU • SEISMIC REQUIREMENTS RETAN DOSTNG MURAL REQUESTTO ENGAGE SOUTH END WITH NEIGHBORHOOD d S is fa ao' O 74 37 July 18, 2023 Cultural Campus Historic Structures Assessment Casita Description: The Casita, built in 1935, has a total a re a of 964 gross square feet (GSF). Challenges: The Casita presentschallenges related to ADAcompliance, structural integrity, and size limitations. Use Considerations: Considering the accessibility and cost concerns, it is advisable to utilize the Casita for light signage and landscaping purposes. Additionally, it can continue to serve as a space for the La Quinta Historical Society, without significant renovationwork Recommendation: The Casita can be utilized for light storage by the La Quinta Historical Society or the museum. It is recommended to upgrade landscape lighting while incorporating signage and wayfinding enhancements. Furthermore, the Casita could be considered for non-public event support, providing additional flexlbiliry in its usage. Lumberyard Description: Built in 1935,the Lumberyard encompasses 3,360 gross square feet GSF (total including both floors). Challenges:The Lumberyard presentschallenges related to ADA compliance, structural Integrity, overhang issues, and size limitations. Use Considerations: Considering the structural, and accessibility concems, it is recommended to utilize only the first floor of the Lumberyard.This space can be used for activities such as education programming or event support. Recommendation: Implement light tenant improvements (Tp on the ground floor, specifically for event support in the oasis or small community engagement activities.Addltionally, explore the possibility of utilizing sidewalk windows for exhibitions and displays. It is advised to demolish the back shed structureand refrain from using the second Floor due to structural and accessibility limitations.' "NOTE: Full demolition of entire building may also beconsidered to allow greater use ofske and/ or support spaces for futurecukural events or museum use nnnnnnnmm�nnnm 75 Cultural Can pus ollip•ayRraeril Su++pSpgeES ARRIVAL. EXPERIENCE {eC1A� Ibra CI9 dglMf ear PAPP lelrrpI _. „.„ •eJSIWM ARTS P1 OtrcNAE,E AImoa;1 Vowel/Vont .d wow,. wpm]. rW trto e rrni rg meruutip ime-A me. Heds.nwePie. { k'•: thnr.l....t,1. ruFrt e�Ae1111WI e ns.-cly min OPERAt1ONS SYYFS{N AN STITCH rgmrFmol ConfYG*+Pnr Oene , Elem... to tlw nmpal.en n.el..9] pmy� m larrpl r;k + rl wink. pew.abMkr4 M or. tlw.neswy aitn _,,▪ ,irefolu r l WIRY rrerr h.. ✓ ir Lm4.1.1.4 I+mal yr}.Sle.d axrp aimerr.r Inn rr.I• eR '.dip Miry, ml lmgriudr rim... FR+JAE UNIFY AND FLU. Edge 49FIrtillge t ornrmrw, LL Te 1'n•n g' e re. mrdzr.e pry ✓ s+nrd mOOEeLpaMrhweRTel* }KENN =warp...tdr tsWird narepw IhMCY..r. les.m.V1 . e ee .mrrtemrm: 76 38 July 18, 2023 Cultural Campus MusTaa Choi rs- v Opera wars and A✓cmve JYI4YIIVA4 EXPERIENCE O.N EL MN reLerEo i..ENL QPERATIQN$ a Off. NAM •1M W. LELOIL.u. OMth IM Ma MED• M▪ ON=:Law s-akwnu W , FLIMN rn.:w.-:xEIN-- ti 'k. •LLO.4 •}Y. wpy� J } 7J %h 4 {tti 77 Cultural Campus New Function and Flow ■ ■ PARKING • PROMENADE EXISTING BUILDING • ■ PEDESTRIAN VEHICULAR ■ • ■ i OASIS NOTES REDUCES STAFF STRAW NCREASES PATRON WELCONE PROVIDES RELEF FO2THE HISTORICAL SOCETY OFFERS A CONTEMPORARY DENTIN OPEN LOT d Sla fa 40'O 78 39 July 18, 2023 79 Arrival Experience Existing Conditions EXISTING'. The current arrival (shown in the upper right photograph) is primarily designed for vehicular access, prioritizing vehicles over the pedestrian arrival experience. REPOSITIONED ARRIVAL Enhance the Pedestrian Experience: Concentrate leisure activities, landscape features, and human -scale elements in the inner area of the hexagon. Relocate parking to a decomposed gravel lot at the side while ensuring ADA accessibilityxxith immediate access.Create a clear and engaging arrivaiexperience. UNIFY AND FOCUS: Establish a cohesive visitor experience by Implementing an elevation hierarchy, activating streetfronts, and designing a promenade. Strengthen the visual connection between different elements to guldevisitors. PROMENADE DEVELOPMENT: Incorporate shaded areas along the promenade through strategic planting, offering relief from the sun. Introduce human -scale elements that contrast with the towering palms, creating a more intimate and welcoming atmosphere. 80 40 July 18, 2023 Arrival Experience New Streetfront Welcome 81 Arrival Experience Arts Promenade Imagining a Narrative& Interactive Landscape The intention to incorporate heritage, narrative, and experiential elements from the Valley's Cahuilla past finds presence In the concept for the landscape. The idea begins with the linear Arts Promenade, and has the abllity to populateother areas of the campus plan as the Idea refines. Through the uti(aation of the array of street front elements: planting, pathways, areas for seating, shade trees, low plantings, could we envision the gardendesigned through a narrative framework of an ancient Cahuilla Story? How does It begin, how does it end, how do you engage and when is it legible?The story itself, like in typical Interpretive, orethnobotanical setting (Malki Museum, La Brea Tar Phs) can be engaged on a number of levels. Simply as an pleasant, passive landscape at arrival or a rich discovery animated through signage, ora scavenger hunt like codex. AN EXPERIENCE SHARED BY YOUNG AND OLD DIAGRAM OF PROMENADE -REMOVAL OF STREET FRONT PARKING EXPANDS SCOPE OF ARRIVAL REFERENCE BOOK FROM MALKI MUSEUM A SCAVENGER HUNT THAT REVEALS AN ANCIENT FABLE Cahuilla Narrative ASPECTS OF THE GARDEN COULD BE SAFELY EDIBLE, FURTHER ENGAGING SENSES. 82 41 July 18, 2023 Arrival Experience Kinetic Pergola DESIGN INSPIRATION - FLOWERS OPENING AND CLOSING IN RESPONSE TO SUNLIGHT Atthe entrance of the existing courtyard and new Oasis, there will be a kinetic pergolawhich would open and dose depending on the operating hours and events in each space. When open, the surface which was previouslya security barrier would act as a shade canopy creating a porous and welcoming entry.The inspiration for this concept was desert flowers, which often during the day with the sun and close at night. MATERIAL PALETTE EXAMPLES I II PRECEDENT IMAGERY 1 83 AS SEEN T EYES OF A CHIL , CANOPYPROVIDES PACT - EMPHASIZING OVERT AND CURTINIII 84 42 July 18, 2023 Operations Courtyard Entry, Reception, and Shop Improvements Currently the gift shop sits at the north end of the existing building. Feedback from the users is that It could be condensed and would be more efficient to have overlap for the staffing of the shop with the welcome desk. Therefore the des lgn team came up with the solution of moving the gift shop from its current location to the elevator lobby. It would be made into a gift kiosk with custom casework fumiture to showcase the souvenirs and other items currentlyshowcased at the gift shop. It would also act as a welcome desk for visitors. Additionally the main wall which faces the entry point in the existing courtyard would act as a key point of identity for the space.This could be done through commissioning a mural or custom signage which would inhabit the main wall. This would serve as a unique backdrop forevents and create more welcoming arrival for the space. AXON OF ARRIVAL WELCOM E CENTER MULTIUSE SIGNAGE POSITON AS FURNITURE EXA M PI F OF CUSTOM GIFT SHOP CASEWORK gen ..„..... �4Ilk_ % .,. SIMPLY SALES RENDER OF EXAMPLE MURAL/SICNACE ATMAINARRIVAL ILL GIFT KIOSK/ WELCOME DESK RENDER OF EXAMPLE GIFT SHOP KIOSK AT ENTRANCE 85 Operations Street front Gift Shop to Office Conversion - Interior Improvements Once the gift shop is condensed and moved to the currentelevator lobby, there is room for the space to become offices for the artifact researchers. This would Include an interior retrofit of the space, replacing finishes and lighting to accommodate 4 research teams and a small phone booth. Additionally the benefit of the location of this space is the adjacency to the traveling gallery access to the south of the room. This allows for researchers to have quick and easy access to the gallery and its artifacts. AXON OF SHOP TO OFFICE CONVERSION FLOOR PLAN OF SHOP TO OFFICE CONVERSION EXISTING RETAIL SHOP RENDER OF POTENTIAL RETAIL SHOP CONVERTED INTO OFFICES 86 43 July 18, 2023 Operations Back of House Workspace - Interior Improvements The back of house workspace and archive currently acts as storage and loading area for artifacts. The space is divided up into several small spaces with non structural partitions which makes much of it hard to use.The plan Is to demo out some of those partitions and create one large space which would be more open and efficient for loading and storing materials. ThIs back of house spacewould also include a small office for the Historical Society to use as a workspace.The location of this office has the benefit of having close adjacencyand access to the artifacts.There will be also be direct internal circulation routes from this backof house space to the traveling gallery, new archive and front of house lobby area. AXON OF BACK OF HOUSE CONVERSION LOBBY ACCESS ARCHIVE • CC SS GALLERY ACCESS SHELVES ■ MOBILE WORKBENCH DIRECT • LOADING ACCESS FLOOR PLAN OF BACK OF HOUSE ON VERSION NEW OFFICE EXISTING MECH EXISTING BACK OF HOUSE RENDER OF POTENTIAL BACKOF HOUSE RENOVATIONS 87 • - ± - (E) MURAL• /I +. 88 44 July 18, 2023 89 Expansion Existing Lumberyard The existing Lumberyard building to the northeast of the existing museum is currentlyunoccupied.As it was originally built in 1935it is one of the older buildings on site. This means it is part of the history of the site but also means that significant rework may be needed to rehabilitate the building. Due to Its proxlmiry to the future Oasis, the design team saw the Lumberyard building as a potential opportunlry to house event serving spaces. EXISTING LUMBERYARD LY OASIS MUSEUM ARCHIVE PROMENADE SCREENING CLASSROOM MUSEUM COVE IMAGINE a condition restoredto a native, wild character- stones along the street and an intimate inticing oasis on the courtyard. ACTIVE &PASSIVE CARVEDwith pockets of distinct size and shape for a variety of specific uses, yet tied together seamlessly for simultanous occupation. 90 45 July 18, 2023 Expansion Lumberyard Ground Level Renovation In the event the project moves forward to include the rehabilitation of the Lumberyard building, it will serve as an extension of the Oasis as host a variety of programs to help servethe outdoor area. In addition to rehabilitation such as updating finishes, outlets etc (see costestimate and basis of design sections for more Information), this scope would include Interior renovations which aid it better serving the exterior multifunction spaces. These renovations Include creating two ADA unisex single occupancy restroorm, a catering kitchen, an event prep room, and a beverage serving counter. tltFFtlltFtl O 5 PROMENADE OASIS FLOOR PLAN OF LUMBERYARD RENOVATIONS EXISTING CONDITION OF SITE OF FUTURE OASIS -BETWEEN MUSEUM AND LUMBERYARD RENDER of RENOVATION OF LUMBERYARD BUILDING IN OASIS 91 Expansion Oasis Multi -Purpose Diagrams The Oasis outdoorspacewill serve as a community hub, andwill be flexible and open to a variety of uses and group sizes including weddings, outdoor movie night, and an outdoor education center. It will consist of a variety of planting and hardscape .,nd include projection wall, a fire pit and water feature to help host events. EXAMPLE OF OUTDOOR FIRE PIT EXAMPLE OF OUTDOOR EDUCATION CENTER PROGRAM EXAMPLE OF WEDDING VENUEPROGRAM EXAMPLE OF COMMUNITY SUMMER MOVIE NIGHT PROGRAM ESTROOMS 92 46 July 18, 2023 93 Ewarissanivchive Design - zoomed it ARCHIVE 5TORAC E SPACE LC441311'45 VESTI GALLERY COW RFNCE COURTYARD 94 47 July 18, 2023 Expansion New ArchiveDesign A major design driverfor the archive was the concept of research on display. This was manifested through celebrating the active artifact research and study on site through creating visual connection and adjacency between the New Archive bulldog and the Oasis. Through the bulking and the public space being In close proximity and visually connected the storage could act as part storage and part active research and an extension of the museum's display. Part of this concept could extend into public workshops or community outreach events where researchers could walk the public through what they are working with. This could lead to future donor events or other collaborations. It is important to note although the research and public Oasis programs would be in close proximity and visually connected they would be separated through card access, doors and an environmental vestibule which would ensure that outside air and dirt and debris would not be tracked into the space. ExAMPLEor RESEARCH oN oisFLAYAT A BREATARPITS RENDFROF ARarvELooKING oUTTOVIARD OASIS 95 Expansion Archive Design After analyzing the content as specified by the owner and creating an estimated volume for each type of artifact.The design team came up with a "shelf storage unit" which was a set dimension (60'k24"x24') and analyzed how many of these "shelf units" would be needed to accommodate L ti J nriJ each volume required by the artifacts listed. This was used to estimate approximate storage capacityof a building area. NAME #OFrTEMS APPROXIMATEDIMPER OBJECTIIN"3) TOTALVOLUME PEROBJECT(FTr3) #OF SHELF UNRS REQUIRE D #OF SHELF x 25. ADDITI ONAL UNITS PHOTOS 750 1E6X 16%025' 32 2 ROOKS 700 8X0X2 39 2 OBJECTS 800 1A1D(II 800 40 ARDFACIS 675 ID(12c02T' 14 1 1 106E 45 56 A MODULARAND FLEXIBLEAPPROAOI FOR STORAGE OFA WIDE RANGEOF ITEMS SMALL- PULL OUT PHOTO AND DOCUMENT DRAWERSHELFUNIT JI J iJI if 11 Loii!„ I MEDIUM - OPEN BOOK CALCUTATIONASSUMPTIONSFORCALCUTATINGARCHIVALSHELF VOLUME REQUIRED LARGE- OPEN ARTIFACT SH ELF UNIT 96 48 July 18, 2023 GuidelinesArchitectural Materials a nd Character RENDEROFPROLECTFROM PROMENADE The current museum facilities are made of plaster,terracotta roofing, as of wood. Generally they follow principles of historic Spanish' architectural precedents. The added facilities should compliment this palette and character- but should not be bound to proscriptive recreation. The contemporary additions in the views harmonize with the tone and hue of the existing structures but update them through materiality. • Masonry • Perforated Metal(Copper) • Glass EXAMPLE OF ARCHITECTURAL NIATERIALPALETTE RENDER OF ARCHIVE FROM OASIS RENDEROF COPPER KINETICCANOPY 97 Guidelines Landscape Materials and Character The landscape design will be naturalistic and be comprised of mostly native, desert chaparral vegetation. All vegetation will be drought tolerant and well suited for the hot and environment of La Qulnta. Many of the plants used will be selected based on their integration with the Cahuilla traditions and history. The idea is for the landscape to provide both an aesthetically pleasing environment as well as a educational and learning opportunities for the public. The hardscape for the promenade and Oasis will consist of decomposed granite and concrete pathways. The main Idea for the shape of the hardscape and planting is to allow for flexibility and a variety of uses. mei gyp.. EXAMPLE OF LANDSCAPE RELATED SPACES/PROGRAMS Era MPI FOF I A NOSCAPEMATERIAL PALETTE 98 49 July 18, 2023 Guidelines Signage ,Wayfinding, and Lighting IDENITY use of signage, lighting or art Installation to reate character antl a sense of Identity for the site HISTORIC STRUCTURE subtly transform and upgrade presentation of historic structures as physical artifacts. playfully animate. PLAYFUL OPPORTUNITIES FOR LIGHT AND SHADE Integrate signage and lighting into shade canopies so they are multifunctional and work to provide wayfinding, shade and ambiance. 99 Guidelines Public Artlntegration ail lalTdiirtn. Pr* As part of the Future Plan, the parcels to the east of the current museum and new archive/oasis could be designated as an outdoorpublic space with public art integrated throughout as a way to connect the existing coutyard, new oasis and the future park. There is alreadya large elaborate mural adjacent to the lumberyard which serves as an excellent precedent and example of ways to enage with local artist and incorporate public art Into the project. EXORKAM VLE of CAHUILLA ARTISTLERALD CLARKE'S W LINIMBEROATRODF ENISTINL MURAL ADJACENT TO gTDESERTX CAHUILLA ARTIST LERALD CLARKE'S WORN 100 50 July 18, 2023 Guidelines Sustainable Design EQUITABLE COM IUNDIES CAH U I LLA TRI BALCONSULTANT ITERATIVE DESIGN PROCESS WITH COMMUNITY OUTREACH ENGAGE LOCALARTISTAN D ARTISANS LANDSCAPE • REDUCE WATER USE • LOW FLOW FIXTURES • NATIVE/DROUGHTTOLERANT PLANTING PALETTE • MINIMALAND EFFICIENTDRIP IRRIGATION • PLANTING TO PROMOTENATIVE WILDLIFE AND BIODIVERSITV MATERIALS • LOW EMBODIEDCARBON LOCALLY SOURCED AND NATURAL MATERIALS WHEN POSSIBLE HIGH ALBEDO- HEATREFLECTING/ REDUCING • LOWVOCS- GOOD INDOOR AIR QUALITY • DURABLE• LONG LASTING ENERGY BUILDING ORIENTATION ADD ALT- RENEWABLE ENERGY- PV ON SITE OPTIMIZEDAYUGHTUSETO REDUCE UGHTINGNEEDS USE ENERGY EFFICIENT LIGHTING AND HVAC EQUIPMENT 101 102 51 July 18, 2023 103 104 52 July 18, 2023 Cost EstimateSummary X. FUTURE PARKING 141105Q FT $250K (OPEN ASPHALT) - $ 700K (WITH PV CANOPY) CAS/TA 7585QFT • 2 • B. ENTRY COURTYARD 2,000 SOFT $402 K AVENIDnmoNTezumA A. PROMENADE 5,400 5Q FT $455K ' MARI C. ENTRY/ RCHIVE/ OFFICE 1,002SQ FT $534K ■ D. GIFTSNOP 301 SOFT $176 K 4 E. LUMBERY BLDG 1,5765Q FT 828 K G. OASIS 5,480 SOFT $699 K • ♦ Y. FUTURE PARK 367305Q FT APPROX $3M ($1.2M- HARDSCAPE AND LANDSCAPE $1.8M - SHADE, STRUCTURE WALLS ETC) Owore. DIAGRAM NOrrOSCO LE TOTALANCI SIGGspfe EOM NWT talasaft MM rr■18191MIYYPM *am.no $176,012 romaceRoJecreasr L m INA NM Ida 251 TTTT�T T!� tAmaam mcvs •••• w +Ii-Ft- 1fN1FMlw.I'Wr Rows II 61A1� °NOT, TOTAL CONSTRUCTION COST INCLUDES: CONSTRUCNON MATERIAL, LABOR, CONTINGENCY AND ESCALATION °FOOTE: TOTAL PROJECT COST INCLUDES PROFESSIONAL DESIGN SER VIC?, 105 C FUTURE PARKUTG 14] r0 HQ F7 5,250' (OPEN ASPJ-00 ] $ XIKO* (WJT79 Pt, {4W 15VJ A PNOMFJ AWE 5.404; sq. Fr SAW si 10 GrFJSafOP 501 5,0 FT .5?Ns H 131V01111•yf OETIT1WA7L PIMaYWI IOG611PJ' 11,771.01PJRJ4K 1.5730 SOFT APPROX $ 3M (57.2-HAP Oi 1PE ANO LA17FO5CAWE $ T.8SHAPE STAICTLJAF, W4*45 PS] YJICpaiY99N,7r Tp ■31.0 106 53 July 18, 2023 Cost Estimate Phasing recommendations PHASING The Future Plan could encompass more than eight key steps for the development of the South Crescent and Museum District. Toprogress the building project, three distinct phases have been identified. PHASED DEVELOPMENT ANDLONG-TERM VISION: Develop a phased Implementation strategy, considering long-term goals for the cultural campus. Maintain long-term vision for future expansions and enhancements, allowing the campus to evolve and grow inresponseto changing cultural needs. PHASEI- concentrates on improvements to the existing museumard.e, and courtyard. It also includes the development of a new more welcoming promenade and entry area as well as new development of the paving area adjacent to the lumberyard as a new landscape community. Oasis. PHASEI- is dedicated to establishing a secure and captivating contemporary archive wing. PHASE 3- upgrades to Casita and existing Lumberyard buildings.For the Casita. this phase would incorporate 1O0/PR0$T O3T° VIM iRve xrr xrvx,ixsary accessibility and moor Improvements. For the Lumberyard work will Include renovation and fit out to help the building hostevents In the Oasis. EMCEE PHASE m CONSTRUCT! ON CChTTM $fIM �Et�osrnxo owx I.1 xxoe couanaao .nrxinj ' iimmig. IBC ... YF r - = i t. MYf MATI rMIT 1h� 4 107 Ctrs L Est+mat tr C L- 167. i • w wf --1 ME. 1 108 54 July 18, 2023 Cultural Campus Demolition Notes 'co!�� • STAGE TO BE REMOVED '11±1A=1- I f . (E) LOBBY DESK Ul 1 BE REMOVED AND ' TRAVELING REPLACED (E) STREET FRONT PARKING TO BE REMOVED AND TURNED INTO PROMENADE LANDSCAPE IF- - (E) 'FRONT PORCH' FINISHES OR LIGHTING TO BE ADJUSTED AS +f DICTATED BY NEW IN DESIGN T NOTI N SCOPE f � NOT IN SCO 1 GALLERY n • (E) MUSEUM SIGNAGE TO BE REMOVED AND REPLACEDWRH SIGNAGE COORDINATED WITH PERGOLA/PROMENADE • (E) INTERIOR OF SHOP TO BE REMOVED AND REPLACED WITH OFFICE WORKSPACE (E) WALL TO HAVE PENETRATION FORPUBLIC CONNECTION TO OASIS COURTYARD (E) NON-STRUCTURAL WALLS TO BE REMOVED TOFAOLRATE NEW WORKSPACE ANDOFFICES (E) WALL TO HAVE PENETRATION FOR CONNECTION TOFUTURE ARCHIVE (E) GROUND FLOOR LUMBERYARD INTERIOR NON- STRUCTURALWALLS AND OUTDATED FINISHES TOBE REMOVED FORUGHTTENANT IMPROVEMENT ♦ E) LOADING DOOR TO BE (E) LOADING RAMP TO BE REPLACEDWRH ONE THAT REMODELED TO PREVENT TRANSMITS TRANSLUCENT WATER INTRU ION ISSUES LIGHTTOINTERIOR CURRENTLY IN PLACE 0 B 15 25 N O 109 110 55 July 18, 2023 City Council Meeting July 18, 2023 B2 - 2021/22 Annual Comprehensive Financial Report (ACFR) 111 Audit Summary ✓ Conducted virtually by Eide Bailly LLP, Certified Public Accountants from October 2022 — June 2023 ✓ Reviewed nearly 800 documents & conducted several interviews ✓ Issued a clean audit opinion — most favorable conclusion ✓ All new financial regulatory requirements have been implemented ✓ ACFR meets the GFOA's Certificate of Achievement Program's requirements and has been submitted for another certification 112 56 July 18, 2023 Major Events Financial Statements Summaries & Charts Conte 1 • Transmittal letter • Management Discussion and Analysis (MD&A) • Balance sheets, statement of net position & cash flows • Budgetary comparison schedules • 21 Notes • Statistical section, 10-year comparison 113 Statement of Net Position Capital Assets 560,1 8,798 Restricted 54,41 2,358 Unrestricted 191,655,157 114 57 July 18, 2023 Governmental Fund Balances • ate • o102211.1 Non -Spendable 1 $ 27,365,989 iliMITOM • Committed I Assigned �7,300,711 Unassigned 3,893,325 Prepaid Costs 10,137,888 $ 165,907,0 $ 46,990 Land held for resale 5,403,652 RDA Loan All Other Funds 54,412,358 (3,293,897) Total Funds $ 27,462,579 37,209,100 57,300,711 30,599,428 Pension Trust $ 10,137,888 Housing Funds Restricted Funds 21,915,3471 24,015,857 30,396,501 115 1 Governmental Fund Balances Category General Fund All Other Funds Total Funds Total $ 165,907,013 $ 51,215,051 $ 217,122,064 Natural Disaster $ 10,000,000 conomic Disaster Cash Flow Reserve Capital Replacement Operational Carryovers 11,000,00 5,000,000 10,000,000 1,209,100 Fire Services Sales Tax (Measure G) 15,355,043 Capital Projects 30,761,847 116 58 July 18, 2023 Long -Term Debt Debt Type 2021-22 Leases Financed Purchases Compensated Absences Net Pension Liability rl $ 295,942 41,225 950,309 14, 502, 311 $15,789,787 $162,648 22,079 962,229 7,691,773 $8,838,729 Irr ection 115 Pension 119-20 Contria_._.. _ ...__. ___ _arnings' 120-21 Interest Earnings (Gain) 121-22 Interest Earnings (Loss) Total Trust Bala nsion Liability $ 6,540,000 ($ 2,446,115) 117 Major Infrastructure Investments Sil�erF c Infrastructure Im provem eni s S2,078,000 SiiverRock Fvent Sike S436,000 l a Quintal X Park $1.673,000 Monroe Skreal Pavemersk Rehabditatlots S430,000 Fir tiarl'No: 70• Revitalization 118 59 July 18, 2023 CCM The Future Adopted a balanced 2023/24 budget Continue to address long-term liabilities /�, Mixture of housing and commercial developments are under construction -7‘ Long-term vision and planning are a priority rr 119 Financial Advisory Commission 8/9/2023 CITY OF LA QUINTA ANNUAL COMPREHENSIVE FINANCIAL REPORT FISCAI_ YEA ENDED ]UNE 30, 2022 Eide Bailly Auditor Comments 120 60 July 18, 2023 121 City Council Meeting July 18, 2023 PH-1 Master Fee Schedule Update July 18, 2023 User and Regulatory Fees • Building • Planning • Public Works • Fire • NPDES inspection • STVR • False alarm response • Vehicle impound • Code Enforcement • Pool Drain • Bingo • Administrative 123 Background • City Council has directed staff to periodically update the City's Master Fee Schedule • Typically a comprehensive study of fees and cost recovery is performed every three to five years • In between comprehensive studies, fees are primarily updated to reflect annual Consumer Price Index (CPI) increases. 124 62 July 18, 2023 Background • 2019 - Comprehensive Study Completed • 2023 represents an interim year, with majority of fees scheduled to be increased by 4.57% 125 Primary Change Increase most fees to reflect Inflationary adjustment CPI increase from March 2022 to March 2023 = 4.57% 126 63 July 18, 2023 Revenue Impact Based on historical revenues and permit volume, the adjusted fees may generate an additional $183,000 in annual revenue. 127 Notice and Outreach N the Desert Su A GANNETT COMPANY AL irklurAxy.iiimmintion of &ot ° Cph onlih I R Riverside Counkv Chapter Lirse 5authern California Gas Company *Sempra Energy utility 128 64 July 18, 2023 129 65 WRITTEN PUBLIC COMMENT CITY COUNCIL MEETING DULY 18, 2023 CITY COUNCIL MEETING JULY 18, 2023 - WRITTEN COMMENTS BY RESIDENT CRISTINA ACOSTA MATTERS NOT ON THE AGENDA - LETTER TO COUNCIL RE: LA QUINTA ART COMMISSION July 11, 2023 TO: La Quinta City Council Members RE: Request to reactivate the La Quinta City Arts Commission Dear Council Members: Thank you for interviewing me June 30th for the Community Resources Commission. Listening to the other interviewees, I was impressed with their credentials and struck with how obviously, I did not belong on a commission concerned with health and wellness, policing, trails, and more. Subsequently, I'm grateful for the interview and encouraged to revive our Arts Commission. The City of La Quinta is known nationally as an arts community thanks to the historical presence and branding of the La Quinta art show. The city -owned public art collection and many artists in the area involved in the traditional annual art studio visits support and reaffirm the emphasis on the arts. Guiding the processes and goals of the city arts community needs to be the singular focus of arts professionals on an Arts Commission. I encourage members of the La Quinta City Council to re -instate the city Arts Commission. Please let me know how I can assist. Sincerely, Cristina Acosta Cristina Acosta Art & Design Ilc 53880 Avenida Mendoza La Quinta, CA 92253 cristina@cristinaacosta.com 541-389-5711 CristinaAcosta.com CITY COUNCIL MEETING JULY 18, 2023 - WRITTEN COMMENTS BY RESIDENT KAY WOLFF BUSINESS SESSION ITEM NO. 1 - COMMENTS ON THE PROPOSED MASTER PLAN FOR THE EXPANSION OF THE LQ MUSEUM From: Kay Wolff <kaywolff@msn.com> Sent: Monday, July 17, 2023 3:56 PM To: Monika Radeva Subject: LETTER TO COUNCIL EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. Hi, Monika. How have you been? This is a letter to Council regarding Business Item #1 tomorrow. Could you please forward it to the members? I am writing to support the proposed Master Plan for the expansion of the La Quinta Museum. Every penny spent on that facility will be rewarded in visitor interest and community pride. However, Phase 3 refers to the renovation or demolition of the "lumberyard". (I cringe when I hear "lumberyard" as many remember it as the construction office for the Desert Club and casitas. It was much more than a lumberyard.) The Construction Office was the hub of activity in the late 1930s, during the original development of the Desert Club and the whole Cove. Its walls hold many stories that need to be remembered as a part of LQ history. The Construction Office building has been through many iterations: post office, several real estate businesses, and veterinary hospital. The second story apartment was home to the original developer, Guy Maltby and the La Quinta Milling and Lumber Company, and later to the construction manager of the Desert Club and its casitas, Miles Reed Scott. (Who knows who else lived there? Even my husband, Chris English, lived there for a year or two in the 1970s.) The Construction Office is central to La Quinta history, from the Cahuilla band of Native Americans. When Katherine Saubel and her brother Alvino Silva attended an historical round table here in the 1990s, Alvino related how his ancestors had "run mustangs in the Cove" and planted fig trees. This was the source of an orchard that was uncovered during construction of the Desert Club pool. According to Julie Scott Hirsch, the daughter of the construction manager, "Everyone who heard about it had to come and see for themselves because they could not believe it!" 1 CITY COUNCIL MEETING JULY 18, 2023 - WRITTEN COMMENTS BY RESIDENT KAY WOLFF BUSINESS SESSION ITEM NO. 1 - COMMENTS ON THE PROPOSED MASTER PLAN FOR THE EXPANSION OF THE LQ MUSEUM Julie also relates how the Scott apartment, almost the only dwelling in the Cove at the time, attracted many interesting visitors. Located on a popular bikin route used by La Quinta Hotel guests, bikers would stop by and chat. "Ronald Colman and his wife, Benita Hume were frequent passers-by and struck up an acquaintance with my mother." Julie tells many stories about one famous resident, actor John Barrymore, who was sent to LQ to recuperate from alcoholism in the casita behind the Construction Office. He was "not allowed car keys or money, and was watched all the time." Barrymore's phone line was even tapped into the Scotts' line so they could listen in on his personal calls. These anecdotes might be lost if the Construction Office were demolished. Even if the structure were only minimally used, it would still be a point of interest to Museum goers, students and passers-by. The picturesque hexagonal real estate office was built for sales purposes, and housed the original Keiner real estate group on through Frances Hack. These two buildings are the bookends of the Museum. Both are charming examples of old La Quinta history. A history that unites the whole city for future generations. We have a Desert Club Drive and will soon have a Desert Club restaurant. We have no Desert Club. But we do have one of its precursors. With its charming Old California architecture and many le ends, let's han on to what we have. Future La Quintans will thank you. Sent from Mail for Windows 2 HAND OUTS CITY COUNCIL MEETING DULY 18, 2023 CITY COUNCIL MEETING - JULY 18, 2023 - HAND-OUT BY STAFF PUBLIC HEARING ITEM NO. 1 - MASTER FEE SCHEDULE UPDATE City of La Quinta CITY COUNCIL MEETING: July 18, 2023 STAFF REPORT PUBLIC HEARING ITEM NO. 1 SUPPLEMENTAL STAFF REPORT JULY 18, 2023 AGENDA TITLE: ADOPT RESOLUTION TO UPDATE THE CITY'S USER AND REGULATORY MASTER FEE SCHEDULE RECOMMENDATION Adopt a Resolution to update the City's current user and regulatory Master Fee Schedule. EXECUTIVE SUMMARY • Staff annually reviews user and regulatory fees as part of the City's normal course of operations. • Fees were most recently updated in August 2022. As part of that update, Council authorized annual fee adjustments, whereby fees would be increased based on the annual change in the regional Consumer Price Index for the Riverside, San Bernardino, Ontario region (CPI). • The annual change in CPI was 4.57%. Accordingly, most fees are proposed to be adjusted by 4.57%. Similar, to other organizations, the City faces inflationary pressures. The fee adjustment is intended to recognize this while continuing to prioritize collaboration between the City, the development community, and other fee payers. • Several minor refinements are proposed to specific fee categories to enhance fee schedule clarity, and more closely align fees to the City's current costs of service. • If adopted, the proposed Master Fee Schedule (MFS) would take effect October 1, 2023. FISCAL IMPACT Based on historical revenues and permit volume, the new fee schedule may generate an additional $183,000 in annual revenue. BACKGROUND/ANALYSIS Each year, staff reviews user and regulatory fees as a basis for recovering allowable costs of certain City services. Periodically (generally every five -to -seven years), the City conducts a comprehensive fee study; the last one was completed in July 2019. In the 463 CITY COUNCIL MEETING - JULY 18, 2023 - HAND-OUT BY STAFF PUBLIC HEARING ITEM NO. 1 - MASTER FEE SCHEDULE UPDATE interim years, fees are primarily adjusted by the annual change in CPI for the region. Regional CPI is based on the most recent annual change in the Consumer Price Index for All Urban Consumers in the Riverside, San Bernardino, Ontario Region. The annual timeframe used is March to March. Fee adjustments are made to improve the correlation between the City's cost of providing services and the fees imposed to recover those costs. If fees remain unchanged while the City's costs increase, the City's cost recovery levels will decrease. The following table summarizes the proposed updates to the fee schedule. Fee Category Summary of Primary Proposed Changes 1 Building Fees • 4.57% increase to reflect CPI change • Clarify applicable fee for plan revisions 2 Planning Fees • 4.57% increase to reflect CPI change • Adjust initial deposit to recover City Attorney time associated with development agreement review • Remove unused fee categories • Clarify fees for multiple concurrent submittals from same applicant for different projects that require similar application review 3 Public Works Fees • 4.57% increase to reflect CPI change 4 Fire Fees • 4.57% increase to reflect CPI change • Add additional fee descriptions/categories to improve fee schedule clarity. No new permit requirements have been added. 5 NPDES Inspection Fees • 4.57% increase to reflect CPI change 6 STVR Permit Fees • 4.57% increase to reflect CPI change 7 Medical Cannabis Delivery Permit Fees • 4.57% increase to reflect CPI change 8 False Alarm Response • 4.57% increase to reflect CPI change 9 Vehicle Impound Fees • 4.57% increase to reflect CPI change 10 Code Enforcement • 4.57% increase to reflect CPI change 464 CITY COUNCIL MEETING - JULY 18, 2023 - HAND-OUT BY STAFF PUBLIC HEARING ITEM NO. 1 - MASTER FEE SCHEDULE UPDATE 14 15 16 17 18 19 20 21 Home Occupation Permit Pool Drain Permit Bingo Permit Film/Photography Permit Administrative Fees Appeal Fees Facility Rental Rates SilverRock Rental Rates Parking Lot Rental Rates Technology Enhancement Fee Credit Card Transaction Fee • 4.57% increase to reflect CPI change • 4.57% increase to reflect CPI change • No change (limited by State) • 4.57% increase to reflect CPI change • No change (limited by State) • No change • No change • No change • 4.57% incr sc to rcflcct CPI change • No change • 4.57% incr asc to rcflcct CPI change (rounded to nearest S0 sic. per space) • No change • No change • Attachment 1 identifies current fees, proposed fees, and proposed fee change percentage • Attachment 2 includes cost of service analysis supporting any non -CPI fee adjustments. • Attachment 3 provides the source data for the annual CPI adjustment. If Council adopts the resolution, the updated Master Fee Schedule will go into effect on October 1, 2023. AGENCY AND PUBLIC REVIEW Notice regarding the proposed fee changes was provided in accordance with Government Code Sections 66016 and 6062(a). Interested stakeholders, the Building Industry Association of Southern California — Riverside County Chapter (BIA), Desert Valleys Builders Association (DVBA), and the Southern California Gas Company (SC Gas) received notice of these recommendations on July 3, 2023. Public Hearing notices were also published in The Desert Sun on July 7 and 14, 2023. As of this writing, the City received a letter support from the DVBA, dated July 7, 2023, included as Attachment 4. 465 CITY COUNCIL MEETING - JULY 18, 2023 - HAND-OUT BY STAFF PUBLIC HEARING ITEM NO. 1 - MASTER FEE SCHEDULE UPDATE ALTERNATIVES • Council may elect to adjust fees by a different amount than recommended by staff. • Council may elect not to adjust the proposed fees. Prepared by: Monika Radeva, City Clerk Approved by: Jon McMillen, City Manager Attachments: 1. Fee Schedule Showing Current Fees, Proposed Fees, and Proposed Fee Change Percentage 2. Cost of Service Analysis 3. Regional CPI Table — Riverside -San Bernardino -Ontario 2022-2023 4. DVBA Letter of Support dated July 7, 2023 466 CITY COUNCIL MEETING - JULY 18, 2023 - HAND-OUT BY STAFF PUBLIC HEARING ITEM NO. 1 - MASTER FEE SCHEDULE UPDATE SUPPLEMENTAL STAFF REPORT 7/18/2023 - REVISED SILVERROCK EVENT SITE FEES - NO CPI INCREASE City of La Quinta Master Fee Schedule Schedule of SilverRock Event Site Facility Rental Fees Entire Park Area Rental Fee Description Current Fee Proposed Fees All Others Fee Change Notes 1 2 3 SILVERROCK EVENT SITE (4-Hour Minimum Rental) Permit Processing Fee (per application) Facility Rental Fee (per hour) Security Deposit a) One Day Event b) Event Lasting Two or More Days $128 $272 $500 $1,000 $128 $272 $500 $1,000 $128 $272 $500 $1,000 $128 $272 $500 $1,000 0.00% 0.00% 0.00% 0.00% Partial Park Area Rental Current Fee Proposed Fees Fee Description Class II Class III Class IV Class II Class III Class IV Deposit 1 2 3 SilverRock - 50 people or less SilverRock - Non-profit events with 100 people or more; TUP required SilverRock Meeting Room $75/hour $150/hour $50/hour $125/hour N/A $50/hour $175/hour N/A $50/hour $100 $200 $100 $75/hour $150/hour $50/hour $125/hour N/A $50/hour $175/hour N/A $50/hour $100 $200 $100 0.00% 0.00% 0.00% CLASSIFICATION Non -Profit: 501(c)3 tax organization. Class II: LQ non-profit organizations, community -based organizations Class III: LQ residents (DSUSD - for all other facilities other than the Sports Complex) Class IV: LQ business and profit organizations; non -city residents, organizations, and businesses 550 42 CITY COUNCIL MEETING - JULY 18, 2023 - HAND-OUT BY STAFF PUBLIC HEARING ITEM NO. 1 - MASTER FEE SCHEDULE UPDATESUPPLEMENTAL STAFF REPORT 7/18/2023 - REVISED PARKING LOT / OPEN SPACE USE FEES - NO CPI INCREASE City of La Quinta Master Fee Schedule Fee Description Use of Public Property - Parking Lots and Open Space Current Fee Proposed Fee Change Notes 1 2 Parking Lot / Open Space Use Fees Daily Use Rate Per Space a) Per Hour Rate b) Maximum Per Day Daily Use Rate Per Area a) Per Quarter Acre i) Hourly Rate ii) Maximum Per Day b) Per Acre i) Hourly Rate ii) Maximum Per Day $1.75 $14 $55 $440 $219 $1,752 $1.75 $14 $55 $440 $219 $1,752 0.00% if CPI increase rounded to nearest $0.25 per space 4, [a];[b] [c] [c] [c] [a] Public property use rental is facilitated by obtaining the relevant use permit approval from the Planning Division. [b] As part of permit review and review of potential impacts on the community and facilities, staff will determine if there is a need for a security deposit. Security deposit amount will be determined based on use requirements and will be refundable assuming conditions of rental/use are met. [c] Four-hour minimum. 551 43