SPEV 2023-0007 Merv Griffin Estate 81345 Avenue 54 - Felinger-Lefkovitch Wedding (08.14.2023)August 14, 2023
CASE NUMBER
Special Event Permit 2023-0007
ACTIVITY/EVENT
Frelinger-Lefkovitch Wedding
September 3, 2023
81345 Avenue 54 La Quinta, CA 92253 (Mery Griffin Estate)
APPLICANT
Justin Lefkovitch
320 Pacific Street #8
Santa Monica, CA 90405
APPROVAL
The Design and Development Department has reviewed Special Event Permit 2023-
0007, pursuant to LQMC Section 9.60.170 (Special events - Residential), and has
approved the permit subject to Conditions of Approval, based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance. Sufficient parking shall be provided for the anticipated attendance.
C. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
D. Fire protection plans and facilities have been provided to the satisfaction of the
fire marshal.
E. Security plans and facilities have been provided to the satisfaction of the sheriff.
F. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal
disruption to local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with
all conditions of approval of this permit. The applicant must obtain any permits, as may
be required below, in order to physically set up the event.
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CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The applicant agrees to indemnify, defend and hold harmless the City of La Quinta
("the City"), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this temporary use
permit. The City of La Quinta shall have sole discretion in selecting its defense
counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
2. The outdoor event is approved for September 3, 2023, from 9:00 am - 10:00pm.
The total number of event participants, including staff, security and guests, shall
not exceed 250 on-site at any given time. The applicant is required to maintain
a count of all event participants on-site at all times during the event. The event
count shall be maintained by event staff at the main entrance and made available
upon request by the Police Department, Fire Department, and/or City Staff. The
Police department and/or Fire Department can request reduction of total event
participants if amount of participants is detrimental to the health, safety, and
general welfare of the community in the area of the proposed event.
3. The applicant shall provide notification of the event to properties and Home
Owners Associations within 500 feet of event site, at least fourteen (14) days
prior to the event by August 21, 2023. Notification shall include date, time, event
scope, and contact information. Proof of notification shall be provided to the
Design and Development Department by August 28, 2023 and shall include the
following:
a) a map showing all properties within a minimum 500 -foot radius of subject
property,
b) a typed list of all property owners and their mailing address within a 500 -
foot radius, and all residents/tenants of said properties,
c) photographic evidence of addressed envelopes,
d) copy of the written notification, and
e) signed affidavit by the applicant that notices have been mailed or
delivered.
These items may be emailed to the Planning Division at
Planning@LaQuintaCA.gov. Please provide the case number with
correspondence.
4. Applicant shall provide the Design and Development department with list of
contact(s) who will be on site during all event hours. Contact(s) will be
responsible to respond to calls or complaints regarding the condition, operation,
or conduct of event in a timely and appropriate manner. Contact information
shall be provided to Design and Development department by August 28, 2023.
TW5 Calle Tampim I taQuipia, California a22531760.777,7000 I www.Uquintau.gov
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5. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Building Department, Sheriff's
Department, etc.). Building permits are required for all structures, including
tents and canopies, and portable generators.
6. All temporary tents and membrane structures having an area in excess of 400
square feet require permitting from the Fire Department. Exception: Tents open
on all sides having a maximum size of 700 square feet, including multiple tents
placed side by side, and a minimum clearance of 12 feet to all structures.
7. Based on review of proposed festival site plan applicant shall be required to obtain
separate Special Inspection permit from the Building Division for the following
temporary installations at least one (1) week prior to the event:
a. Temporary Electrical Installations. Examples of temporary installations
would be generator use, or setup of any transformers, subpanels or
receptacle branch circuits, but would not necessarily include cord and
plug lighting - Compliance with the California Electrical Code to be
demonstrated by plan submittal and review, this would include
generator specifications, whether fuel storage is proposed, equipment
locations, conductor specifications and conductor installation
requirements.
b. Inspections must be requested by the applicant in accordance with the
following:
i. Inspections are performed Monday through Friday between the
hours of 8:00 AM and 4:00 PM excluding Holidays.
ii. Inspections will not be scheduled more than one business day in
advance.
iii. Requests are accepted until 4:00 PM during normal business hours
for next business day inspections.
8. A Building Inspection and Fire Inspection are required. City staff conducting an
inspection may request additional or modification of conditions as they arise
during inspection. These additional requests shall be responded to in a timely
manner, prior to first use. Amongst many things, inspections may find structures
that are not per approved plans, not installed correctly, or additional structures
not previously identified. These issues may result in event being required to take
down, not utilize, and/or revise structure(s).
9. FIRE INSPECTION: Prior to this Special Event, you must be cleared by the Fire
Department by way of a Pre -Event Fire Safety Inspection. Applicant/installer shall
be responsible to contact the Fire Department to schedule inspections. Requests
for inspections are to be made at least 48 hours in advance and may be arranged
by calling (760)777-7131. Portable generators shall not be placed directly on the
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ground but secured and protected per CEC regulations. Extension cords shall be
ground -secured to prevent tripping. Any lighting shall be directed away from
surrounding roadways and surrounding residential properties. No spot or
searchlights are permitted.
10. Any building, structure, facility, complex or improved area, or portions thereof,
which are used by the general public shall be provided barrier free design to
ensure that these improvements are accessible to and usable by persons with
disabilities. Plans shall fully detail how the proposed festival complies with the
California Accessibility Standards defined in Title 24 Chapter 11B and Federal ADA
Regulations.
11. Provide operational permit from the Amusement Ride and Tramway Unit of
Cal/OSHA for proposed amusement ride equipment.
12. The applicant shall obtain an encroachment permit for off-site signs and traffic
controls placed within the City's right-of-way. Encroachment permit shall include
all applicable insurance, to be provided by City Risk Manager and Public Works.
13. All vendors shall obtain a City Business License. The serving of food and alcoholic
beverages during the event shall be subject to the rules and requirements of the
Riverside County Health Department and State of California Alcoholic Beverage
Control, respectively. Vendors shall have Business Licenses approved prior to
the date of the event.
14. Applicant shall adhere to Fire Department Conditions of Approval.
15. All rules and regulations from Chapter 3.25 Short -Term Vacation Rentals shall be
adhered to.
Completion/confirmation during the event:
16. The set-up and operation of the event shall be consistent with the attached
exhibits and event information on file.
17. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed
by the State of California and possess a valid private security license.
18. Certain areas providing access to the event area are public and, as such, general
public access may not be denied or restricted in any manner that extends beyond
the limits of this event as approved.
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19. The applicant shall conform to the City's Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
Before 10:OOpm: Sixty-five decibels (65 dB(A))
After 10:OOpm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any combination
thereof, each of the noise levels specific above shall be reduced by five dB(A).
20. Fire Lanes/Access [CFC 503]: No designated fire lanes, fire hydrants or any other
Fire Department appliances shall be blocked or obstructed. Fire lanes shall be
clearly identified in an approved manner throughout the event grounds by posting
"NO PARKING FIRE LANE" or other approved means. All motor vehicles shall be
parked in designated parking areas.
21. Generators And Internal Combustion Power Sources: Generators (and/or internal
combustion power sources) shall be separated from temporary membrane
structures, tents, canopies by a minimum of 20 feet and be isolated from contact
with the public [CFC 3107.16]. Additional fuel containers will not be allowed to
be stored with the generator. Each generator will need to have a 10BC fire
extinguisher, with a current service tag (within one year). Combustible material
(including trash) shall be kept clear of the generators.
22. Extension Cords: Extension cords shall be over -current protected and/or ground -
fault interrupter protected. No additional taps are to be in any device. All
extension cords shall be of 12/3 gauge wire or greater with approved connectors.
23. Heating And Cooking Equipment [CFC 3107.12]: At least one 2A10BC fire
extinguisher, with a current service tag (within one year), shall be provided at all
vendor booths that are cooking. One Class K type fire extinguisher, with a current
service tag (within one year), shall be provided for each vendor booth with a deep
fat fryer. Deep fat fryers shall be located outside tents and protected from the
public, unless otherwise directed or approved by The Department of
Environmental Health and the Fire Department.
24. All L.P.G. tanks (empty or full) shall be secured with a chain or other approved
device to prevent tipping over/unintentional movement and kept a safe distance
from open flame. The pressure relief vent should be pointed away from any open
flame.
25. Combustible Material [CFC 3107.19]: Accumulation of combustible material
(including trash) will be prohibited near any ignition sources within 30 -feet of the
perimeter of tents and membrane structures. Such waste shall be stored in
approved containers and removed from the premises not less than once a day.
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26. Food Trucks: All food truck apparatus shall be of the motorized type to provide
easy relocating and evacuation in the event of an emergency or where otherwise
required. All food trucks shall have their own compliment of a minimum 2A1013C
(51b) fire extinguisher under current service tag. All food trucks that have fuel -
fire equipment shall be provided with adequate ventilation and a commercial
kitchen hood extinguishing system. The hood, plenum and duct shall be
maintained in a clean and safe operation. The hood suppression system shall be
operational and provided with current service tag.
27. Temporary Amusement Rides: Amusement and Carnival rides shall have current
Cal/OSHA certification tag, portable fire extinguisher with current annual service
tag and be installed/constructed on stable ground or foundation. All rides shall
have a stopping device within reach of the operator for use in case of an
emergency. Equipment Operators shall be trained in the specific operation of the
particular ride. The operator shall be in good health and of sound mind.
28. Designated Smoking Areas [CFC 3106.4.5]: Smoking shall be permitted only in
designated areas. Other areas shall have approved "No Smoking" signs
conspicuously posted and maintained.
29. Fireworks/Pyro/Fire Performers: Fireworks, pyrotechnics or fire performers shall
require an additional permit and approval. None proposed/permitted.
30. No fireworks, or open flame, or any other device emitting flame or fire or creating
a glow capable of igniting combustibles shall be permitted.
31. Surrounding roadways and intersections shall remain readily accessible for
passage of emergency response vehicles and private vehicles. There shall be no
queuing of vehicles along all surrounding roads for the purposes of dropping off
for, picking up for, or entering the event.
32. Roadways/traffic aisles to structures and activities in and around the event will
be maintained accessible to emergency vehicles at all times. Parking monitors
shall wear light-colored clothing and reflective vests as needed. Flashlights shall
be used after dusk.
33. The event is subject to spot inspections by the Police Department, Fire
Department, and/or City staff to ensure compliance with the conditions of this
letter.
34. Furnishings, decorations or other objects shall not be placed so as to obstruct
exits, access thereto, egress therefrom, or visibility thereof. Hangs and draperies
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shall not be placed over exit doors or otherwise be located to conceal or obstruct
an exit.
35. Curtains, draperies, hangings and other decorative materials suspended from
walls or ceilings shall meet the flame propagation performance criteria of CCR
Title 19 in accordance with section 807.2 or be non-combustible. (CFC 807.1)
36. LP -Gas containers- shall be located outside and adequately protected to prevent
tampering, damage by vehicles or other hazards. Equipment such as tanks,
valves, tubing and other related components shall be approved.
37. Tents and Canopy(s) plans shall meet the requirements of the 2016 California
Building and Fire Code. Tents and temporary membrane structure having an area
in excess of 400 square feet shall obtain a permit by submitting plans to the
Riverside County Fire Department. If there are any questions, please contact our
office at (760) 346-1870.
38. Seating Access Title 19 requires, table and seating access width. Isles access
ways shall provide a minimum of 12 inches of width plus 0.5 inches width for
each additional foot or fraction thereof, beyond 12 feet of isle access way length
measured from the center of the seat farthest from an aisle. The length of travel
along the isle access way shall not exceed 30 feet from any seat to the point
where a person has a choice of 2 or more paths of egress travel to separate exits.
39. Tent with sidewalls require occupancy load signage, as approved by the Building
Official, shall be posted in a conspicuous place near the main exit. The location
shall be approved by the Fire Department. Posting shall be by means of an
approved durable sign having a contrasting color from the background to which
it is attached. No person shall deface, remove or change the occupant load on
the sign except as authorized by the Building Official and/or Fire Department.
40. Per the event information, credentials shall be required to validate invited guests
and vehicles allowed to enter event, in order to expedite entry to the event and
avoid the congregation of uninvited persons seeking entry. Credentials shall be
provided to invited guests prior to guests arriving on site. Credentials shall not
be provided at entrances to event site in order to avoid congestion along Avenue
54.
Completion/confirmation after the conclusion of the event (if necessary):
41. The event site shall be left clean and in its original manner after the event.
Temporary trash receptacles shall be provided in and around the event areas. All
event areas shall be left free of debris after the event concludes.
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42. Any damage to public hardscape caused by this event shall be repaired as
directed by the City Engineer. This includes but is not limited to sidewalks, curb
and gutter, landscaping, and pavement especially within the surrounding public
streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta ("the City"), its agents, officers and employees from any
claim, action or proceeding to attack, set aside, void, or annul the approval of this
temporary use permit. The City of La Quinta shall have sole discretion in selecting its
defense counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems
that arise not previously addressed herein.
O&IA - � -
Cheri Flores, Planning Manager
Design and Development Department
FRELINGER-LEFKOVITCH WEDDING SITE PLAN Mery
Griffin Estate
September 3, 2023
GUEST ARRIVAL
Via Main / West Entrance via either Uber/Lyft or Driving. Parking in
first parking corral.
GUEST DEPARTURE
All cars and Uber/Lyft to exit via East Entrance
VENDOR ARRIVAL/DEPARTURE
Via East Entrance
PLANNING APPROVAL
ADMINISTRATIVE
CASE# SPEV2023-0007
EXHIBIT#
INITIAL clflores
DATE 08/14/2023 10:13:35 AM
Kitchen UBER / GUEST ENTRANCE UBER / GUEST EXIT
Restrooms
COJ EVENTS
50991 Washington Street Suite A330
La Quinta, CA 92253
310-795-7305
www.cojevents.com
City of La Quinta Business License: LIC -0111984
RESTROOM
�JddEllikki,
GUEST ENTRANCE
SELF PARKING
ZVl Elyse Frelinger & Justin Lefkovitch - Sep 03, 2023 Powered by c,9allseated
The Mery Griffin Estate - Patio Area
IT I Frelinger-Lefkowich Site Plan MGE City of La Quinta
ONLY FILL IN CELLS THAT APPEAR IN BLUE.
(EVENT PROGRAM)
LEFKOVITCH WEDDING
EVENT PROGRAM
AS OF 6/5/23
LEFKOVITCH WEDDING EVENT PROGRAM (EVENT PROGRAM)
DAY
TIME IN
TIME OUT
VENDOR
ACTION TASK
PROPERTY LOCATION
# OF VEHICLES
Sunday
9/3/2023
9:00 AM
11:59 PM
COJ Events
Coordination of Wedding events
All Sites
4
Sunday
9/3/2023
9:00 AM
11:59 PM
Mirrored Media
Production
All Sites
2
Sunday
9/3/2023
9:00 AM
5:00 PM
Phil Jaurigui
Stageing and Sound
All Sites
2
Sunday
9/3/2023
12:00 PM
5:00 PM
Candyland Amusments
Ferrish Wheel Operations
All Sites
Sunday
9/3/2023
2:00 PM
6:00 PM
Luna Design Studios
Florals
All Sites
Sunday
9/3/2023
3:00 PM
10:00 PM
Nick Rosen Band
Band members
All Sites
Sunday
9/3/2023
4:00 PM
10:00 PM
GNLE
Lighting
All Sites
2
Sunday
9/3/2023
6:00 PM
10:00 PM
Torque Method
Sway Pole Artists
All Sites
Sunday
9/3/2023
8:00 PM
10:00 PM
William Lifestyle DJ
DJ set up and music
All Sites