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SPEV 2023-1002 LQ Historical Society & Hunter Lopez Memorial Fundraisers (10.23.2023)October 23, 2023 CASE NUMBER Special Event Permit SPEV2023-1002 ACTIVITY/EVENT La Quinta Historical Society Fundraiser Friday October 27 (6:OOpm - 9:00pm) Hunter Lopez Memorial Foundation Event Saturday October 28 (6:OOpm - 11:OOpm) 58300 Almonte Drive La Quinta, CA 92253 APPLICANT Mr. John Miller La Quinta Historical Society 58300 Almonte Drive La Quinta, CA 92253 CALIFORNIA - APPROVAL The Design and Development Department has reviewed and approved Special Event Permit 2023-1002, pursuant to LQMC Section 9.60.170 (Special Events - Residential), based on the following Findings: A. The event will not be detrimental to the health, safety, and general welfare of the community in the area of the proposed event. B. There is adequate area to conduct the event and to accommodate the anticipated attendance. C. Sufficient parking will be provided for the anticipated attendance. D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. (Approval by the health officer may be required.) E. Fire protection plans and facilities have been provided to the satisfaction of the fire marshal. 78495 Calle Tampico I La ante, California 92253 1760.777.7000 I www.laquintaca.gov • CALIFORNIA - F. Security plans and facilities have been provided to the satisfaction of the sheriff. G. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must obtain any permits, as may be required below, in order to physically set up the event. CONDITIONS OF APPROVAL Completion/confirmation prior to start of the event: 1. The outdoor events are approved for Friday October 27, 2023 (6:OOpm - 9:00pm) and Saturday October 28, 2023 (6:OOpm - 11:OOpm). 2. The applicant shall obtain all other applicable permits, if required, from the appropriate agencies (i.e. Fire Department, Building Department, Sheriff's Department, etc.). 3. Individual or grouped together temporary tent structures will require separate permitting with the building division if they are more than 400 square feet with enclosure walls or 700 square feet open on all sides. If Temporary electrical installations such as generators or feeders/branch circuits are to be erected or installed, they will require separate permitting with the building division. 4. The applicant shall obtain an encroachment permit for any off-site signs and traffic controls placed within the City's right-of-way. Traffic control plans shall be submitted and consistent with the Traffic Control Plan attached and on file. Please contact Amy Yu at (760) 777-7047 to coordinate permit information. 5. The applicant shall provide notification of the event to all residential properties within 500 feet of the event site. Notification shall include date, time, event scope, and contact information. 6. All vendors shall obtain a City Business License. 7. Fireworks, pyrotechnics, or fire performers shall require an additional permit and approval. 78495 Calle Tampico I La Ouinte, California 92253 1760.777.7000 I www.laquintaca.gov Completion/confirmation during the event: CALIFORNIA - 8. The event will not be detrimental to the health, safety, and general welfare of the community in the area of the proposed event. 9. The set-up and operation of the event shall be consistent with the attached exhibits and event information on file. 10. Security personnel shall be easily identifiable to the public by the provision of uniformed personnel. All designated private security personnel must be licensed by the State of California and possess a valid private security license. 11. Certain areas providing access to the event area are public and, as such, general public access may not be denied or restricted in any manner that extends beyond the limits of this event as approved. 12. The applicant shall conform to the City's Noise Ordinance (Municipal Code Section 9.100.210) and specifically the following noise limitations during the event: A. Before 10:OOpm: Sixty-five decibels (65 dB(A)) B. After 10:OOpm: Fifty decibels (50 dB(A)) If the noise consists entirely of impact noise, speech or music, or any combination thereof, each of the noise levels specific above shall be reduced by five dB(A). 13. Portable generators shall be shielded to prevent accidental contact with guests. Extension cords shall be ground -secured to prevent tripping. Any lighting shall be directed away from surrounding roadways and surrounding residential properties. No spot or searchlights are permitted. 14. Surrounding roadways and intersections shall remain readily accessible for passage of emergency response vehicles and private vehicles. There shall be no queuing of vehicles along all surrounding roads for the purposes of dropping off for, picking up for, or entering the event. 15. Roadways/traffic aisles to structures and activities in and around the event will always be maintained accessible to emergency vehicles. Parking monitors shall wear light-colored clothing and reflective vests as needed. Flashlights shall be 78495 Calle Tampico I La ante, California 92253 1760.777.7000 I www.laquintaca.gov used after dusk. CALIFORNIA - 16. The event is subject to spot inspections by the Police Department and/or City staff to ensure compliance with the conditions of this letter. 17. Smoking shall not be permitted in any tent or canopy or in any adjacent area where hay, sawdust or any other combustible materials are stored or used unless approved by the fire inspector. NO SMOKING signs shall be posted in all tents and canopies. 18. All tent and temporary member plans shall meet the requirements of the California Fire Code. 19. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow capable of igniting combustibles shall be permitted. 20. All motor vehicles shall be parked in designated parking areas. Designated Fire Lanes are to be kept open with minimum of 20 feet unobstructed access at all times. Fire lanes shall be clearly outlined in an approved manner throughout the event grounds by posting "NO PARKING FIRE LANE". 21. No fire -lanes, fire hydrants or any other Fire Department appliances shall be blocked or obstructed. 22. The applicant shall conform with all Riverside County Fire Department conditions of approval, attached to this letter. Completion/confirmation after the conclusion of the event (if necessary): 23. The event sites used shall be left clean and in its original manner after the event. Temporary trash receptacles shall be provided in and around the event areas. All event areas shall be left free of debris at the end of each day's activities, and after the event concludes. 24. Any damage to the public hardscape caused by this event shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. 78495 Calle Tampico I La Ouinte, California 92253 1760.777.7000 I www.laquintaca.gov FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION CALIFORNIA - By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta ("the City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. The City of La Quinta reserves the right to revoke, suspend or void this permit at any time. This decision may be appealed to the Planning Commission, provided the written appeal and filing fee are submitted to this Department within 15 calendar days. Please contact this office should you wish to file an appeal, and we will assist you in that regard. 0/6 . Cheri Flores, Planning Manager Planning Division Design and Development Department 78495 Calle Tampico I La Ouinte, California 92253 1760.777.7000 I www.laquintaca.gov Haunted Hacienda Fundraiser for La Quinta Historical Society — Friday Hunter Lopez Memorial Foundation - Saturday PLANNING APPROVAL ADMINISTRATIVE CASE# SPEV2023-1002 EXHIBIT# INITIAL clflores DATE 10/23/2023 4:37:34 PM Friday, October 27th' 6 pm- 9 pm Saturday, October 28th, 6 pm —11 pm Friday's event is open to the public with guests purchasing tickets in advance and will have escorted tours of the property. The average time to tour will be around 25-30 minutes. All parking will be onsite on the property and no street parking. Expect up to 75 people coming and going during the operating hours. Saturday's event is by invitation only. Tickets will be purchased in advance of the event. There will be food and drinks catered by Trilogy La Quinta. There will be valet parking for guests and all cars parked onsite. There will be live music from 7 pm until 11 pm. Expect up to 200 people to attend the event. There will be 8 staff working and attending to guests and 10 licensed valet staff. No cars or guests will be parked on any streets and all will be inside and on private property. Guest will tour the property that will be decorated for Halloween. A few of the decorations and a couple of fog machines will be plugged in. The property consists of appx 2.5 acres of land. The back of the property will be for guest parking. We have been hosting these fundraisers for 10 years and have never had any issues. Andalucia is the closest HOA and will be advised of the party and given our contact information. All sound equipment will be placed facing away from the HOA and towards the empty lots next door. We will confirm with the City Noise Ordinance and will not block or impede on any roadways. We look forward to another successful fundraiser for The La Quinta Historical Society and the Hunter Lopez Memorial Foundation. Please feel free to contact me at 760-285-3642 with any additional information. Sincerely, John Miller JKMillerGroup@gmail.com 58300 Almonte Drive, LQ, CA 92253 Google Maps o gle Maps 9/2/23, 8:28 AM Imagery ©2023 Google, Imagery ©2023 Airbus, Maxar Technologie , Map data ©2023 50 ft r n rk ''k\ 11( https://www.google.com/maps/@33.6247637,-116.2374979,168a,35y,90h/data=!3m1!1e3?entry=ttu Page 1 of 1 Gaagie Maps Go gie Maps 9/2/23, 8:34 AM Imagery 42023 Google, Map data ©2023 , Map data ©2023 ,11 5 ft https:/jwww.google.comJmaps/033.6252954,-116.2375768,23a,35y,96hjdata=l3m111e3?entry=ttu Page 1 of 1 Reports - EquityPro 'Property Address 4 58300 almonte Riverside County, CA l 9/2123, 8:59 AM Search •A th «slai • uct Bu roperty Pr nder Profile ❑ Bundle Options •versheet rsheet ormation jod .18.1f4tY 44111k111 fftea?1071 i ovgle tso 18&t=k&h1=en-US&g/=US& _'4 PRIVACY NOTICE (HTTPS:IIWWW.BLACKKNIGHTINC.COMIPRIVACY-NOTICE/) TERMS OF USE (IACCOUNTITERMSOFUSE) CONTACT US (ICONTACTUS) Confidential, Proprietary and/or Trade Secret. TMSM ® Trademark(s) of Black Knight IP Holding Company, LLC, or an affiliate. https://www-onlinewithequitytitle.comlPdV?Address=58306%20almant...e%20County,%2oCA&Nationwide=false&PaVSearchType=1&ifips=&stype= Page 1 of 2 CAL FIRE - RIVERSIDE UNIT RIVERSIDE COUNTY FIRE DEPARTMENT October 16, 2023 John Miller 58300 Almonte La Quinta, CA 92253 BILL WEISER - FIRE CHIEF OFFICE OF THE FIRE MARSHAL — LA QUINTA 78495 Calle Tampico, La Quinta, CA 92253 • Phone (760) 777-7078 • www.rvcfire.org Re: Special Event — Haunted Hacienda SPEV2023-1002, 58300 Almonte aide/ CALIFORNIA The application you submitted for the above referenced project was reviewed by Riverside County Fire Department - Office of the Fire Marshal. Fire Department approval is granted with the following conditions. The proposed event, as stated on the application, is for the public to view Halloween decorations located throughout the property. This event is not permitted to involve the use of a building with the means of egress path intentionally obstructed from view and access. Such a use would require additional evaluation by the Fire Marshal's Office to ensure fire and life safety. Based on the information provided by the applicant, no Fire Inspection is required for this special event. All questions regarding the meaning of these conditions should be referred to the Office of the Fire Marshal staff at (760)777-7078. Chris Cox - Fire Safety Supervisor