2023/25 IN-SITE Landscape Architecture - Amend 2 - Fritz Burns Park Imps Master Planning Project 2021-02MEMORANDUM ta Qa�&a
DATE: December 1, 2023
TO: Jon McMillen, City Manager
FROM: Carley Escarrega, Administrative Assistant
RE: Amendment no. 2 to Agreement for Contract Services with Insite Landscape
Architecture for project no. 2021-02, Fritz Burns Park Improvement
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authoritv to execute this agreement is based unon:
Jr L Approved by City Council on September 19, 2023 Business 1
F-1_ City Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
❑_ Bid W-1. RFP F-1 RFQ F-1 3 written informal bids
QSole Source 1:1 Select Source Cooperative Procurement
Reauestina department shall check and attach the items below as auurouriate:
�✓ _ Agreement payment will be charged to Account No.: 401-0000-60185-202102-D
❑✓J Agreement term: Start Date July 1, 2023 End Date June 30, 2025
Fv L Amount of Agreement, Amendment, Change Order, etc.: $ 361,235
REMINDER; Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
❑✓ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: myCOI: missing current GL endorsements Date: 12/04/2023
F-1_ Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE;
LJ_
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form
required pursuant FPPC regulation 18701(2)
Business License No. Lic-770195 Expires: 5/31 /2024
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
700 is
AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES
WITH INSITE LANDSCAPE ARCHITECTURE (CONTRACTING PARTY)
This Amendment No. 2 ("Amendment 2") to Agreement for Contract Services
("Agreement") is made and entered into as of the 20th day of September, 2023, ("Effective
Date") by and between the CITY OF LA QUINTA ("City"), a California municipal
corporation and IN -SITE Landscape Architecture, a California Corporation ("Contracting
Party").
RECITALS
WHEREAS, on or about May 4, 2022, the City and Contracting Party entered into
an Agreement to provide Master Planning for Fritz Burns Park Improvement Project No.
2021-02, for a total not to exceed amount of $79,375. The Initial Term of the Agreement
expired on June 30, 2023; and
WHEREAS, on or about June 27, 2023, the City and Contracting Party executed
Amendment No. 1 to the Agreement and mutually agreed to amend Section 3.4 Term, to
extend the term of the Agreement for one additional two-year term from July 1, 2023,
through June 30, 2025 ("Extended Term"); and
WHEREAS, City and Contracting Party mutually agree to amend Section 1.1,
Scope of Services, of the Agreement to include preliminary engineering and
construction support services as identified in Exhibit A, included in this
Amendment No. 2; and
WHEREAS, The City and contracting Party mutually agree to amend Section 2.1
Contract Sum of the Agreement and increase the total compensation by an additional
amount of $361,235 for the additional engineering design and construction services,
included in this Amendment No. 2 as Exhibit B, for a grand total not to exceed amount of
$440,610.
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 1.1 is amended to read as follows:
Section 1.1 — Scope of Services. In compliance with all terms and conditions of this
Agreement, Contracting Party shall provide those services related to the Master
Planning for Fritz Burns Park Improvements Project No. 2021-02 as well as engineering
design and construction support, as detailed in "Exhibit A" Scope of Services, attached
hereto and incorporated herein by this reference (the "Services").
2. Section 2.1 is amended to read as follows:
Section 2.1 Contract Sum. For the Services rendered pursuant to this
Agreement, Contracting Party shall be compensated in accordance with "Exhibit
B" (the "Schedule of Compensation") in a total amount not to exceed Four Hundred
Forty Thousand Six Hundred and Ten Dollars ($440,610) (the "Contract Sum"),
except as provided in Section 1.7. The method of compensation set forth in the
Schedule of Compensation may include a lump sum payment upon completion,
payment in accordance with the percentage of completion of the Services, payment
for time and materials based upon Contracting Party's rate schedule, but not
exceeding the Contract Sum, or such other reasonable methods as may be specified
in the Schedule of Compensation. The Contract Sum shall include the attendance of
Contracting Party at all project meetings reasonably deemed necessary by City;
Contracting Party shall not be entitled to any additional compensation for attending
said meetings. Compensation may include reimbursement for actual and necessary
expenditures for reproduction costs, transportation expense, telephone expense, and
similar costs and expenses when and if specified in the Schedule of Compensation.
Regardless of the method of compensation set forth in the Schedule of Compensation,
Contracting Party's overall compensation shall not exceed the Contract Sum, except as
provided in Section 1.7 of this Agreement.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 2 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA
a California municipal corporation
JO LLEN, City Manager
ity of La Quinta, California
Dated:
/_UM-15
MONIKA RADIEVA it Clerk
City of La Quinta, Cal, ornia
APPROVED AS TO FORM:
i
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
INSIGHT Landscape Architecture
Tim JachIewsIV
President
Dated: 11 /8/23
Exhibit A
Scope of Services
Project Understandin.
The City of La Quinta (City) reserves the right to negotiate final pricing with In -Site Landscape
Architecture, Inc. (Consultant). Pricing shall remain firm for the entire initial term of the agreement.
The total project area is 7.5 acres, located on the corner of Avenue 52 and Avenida Bermudas. The
Fritz Burns property was donated to the City of La Quinta to serve as noncommercial public space.
The property currently has a regional park and is adjacent to the City's Corporate Yard and Fire
Station #32; which sit on an additional four (4) acres. The park contains a swimming pool, children's
play area, picnic tables & benches, men's and women's restrooms, 6 tennis courts, 8 pickle ball courts,
a water feature, a skate park, a dog park, parking lot and off-street parking.
The City is proposing to keep all existing park program elements; including courts, dog parks, skate
park, playground, and pool and pool building. The potential re -configuration should be considered in
the Master Plan and should consider constructing additional park amenities such as but not limited
to: pickle ball courts, parking, shade and misting, spectator seating, seating, pedestrian lighting,
updated and increased bathrooms, fencing, a splash fountain, and location for trash collection for
larger events that can be secured. The City wants to limit turf removal as much as possible. The tear
drop property north of the park is to be incorporated for the improvements.
Scope of Services:
Task 1- Pre -Design Phase
a) Consultant shall review the City's existing data, reports, record drawings and studies
concerning the project.
b) Consultant shall attend a kickoff meeting with the City to discuss the goals and objectives for
the project. The Consultant and City shall also review the preliminary programming,
preliminary plan, and preliminary 3D renderings (prepared as part of the Consultant's RFP
response) to receive initial City feedback and direction if the City feels any of the preliminary
ideas are desirable for the Master Plan. Consultant recommends conducting one overall
meeting with each of the following City Departments to ensure Department goals and
interests do not conflict with each other.
• Meeting/Interview with Public Works Director, Maintenance Services Division Manager,
Engineering Services/CIP Division Manager and Project Manager;
• Meeting/interview with Maintenance Services Division Manager and key staff members;
• Meeting/interviews with other stakeholders (i.e. Community Services Department,
Building & Safety Department, Code Enforcement).
c) Consultant shall conduct a site visit in association with the City and assess the project's
existing conditions, opportunities, and challenges. (This meeting may be combined with the
above meeting).
Deliverable: Memorandum identifying existing park amenities to remain, existing park
amenities to be enhanced, existing park amenities to be relocated, and new
park amenities and City's goals and objectives for the project. Preliminary
programming, preliminary plan, and preliminary 3D renderings (PowerPoint
as presented in the RFP interview).
Deliverable: Meeting minutes.
Task 2 - Aerial Topographic Map
Exhibit A Page
1of11
a) Subconsultant (MBI) shall prepare an Aerial Topographic Map of the project site, at a scale of
1" = 40', with one foot contour intervals and shall provide the completed Aerial Topographic
Map in an AutoCAD digital format. The work will include the following tasks:
1. Preparation of a flight plan and layout of ground control targets;
2. Field surveying services to set ground control panels and survey their precise positions
on the appropriate coordinate system basis;
3. Establishment of horizontal and vertical geodetic control on appropriate published
datum;
4. Aerial photogrammetric and aero triangulation services;
S. Compilation of plannimetric and topographic features to digital medium;
6. Completion of field survey check profile observations and office analysis of said
observations to check ground truth of the compiled map.
EXCLUSIONS:
1. Potholing or underground exploration of utilities
2. Record of Survey Mapping
3. Anything else not specifically included in the Scope of Services above
Optional Task Deliverable: CAD drafted aerial topographic map
Task 3- Draft Site Master Plan
a) Consultant shall prepare a Prioritized Phased Master Plan for Fritz Burns Park. It shall be
based on the City goals and objectives in combination with the proposed programming and
the results of the site opportunities and constraints analysis. It shall include the general
layout of areas such as pathways, parking, park amenities, light standards, planting areas, turf
areas, and key landscape elements. The Master plan shall identify existing park amenities to
remain, existing park amenities to be enhanced, existing park amenities to be relocated, and
new park amenities. (It is assumed that the preliminary skate park design included in the
proposal response will be sufficient for the project or that the existing skate park will remain
as -is. A new detailed skate park master plan is not included.)
b) Consultant shall prepare a conceptual 3D computer model of the proposed plan and prepare
at ten still frame views of the proposed design.
Deliverable: Draft Site Master Plan
Deliverable: Draft Site Master Plan incorporating City Staff feedback
Deliverable: Draft Site Master Plan incorporating Community feedback
Deliverable: 3D Renderings (ten views)
Deliverable: Phasing Plan and or options
Task 4 - Opinion of Probable Construction Cost Estimate
a) Consultant shall prepare an opinion of probable construction cost estimate for each phase
and option.
Deliverable: Opinion of probable construction cost estimate for each phase and option.
Task 5 - Meetings
a) Consultant shall prepare for and attend Monthly PDT Meetings with all Stakeholders.
b) Consultant shall prepare for and present at two (2) City Council Study Sessions and one (1)
Community Services Commission Meeting.
Exhibit A Page
2of11
Deliverable: Meeting minutes for each meeting. PowerPoint presentation for City Council
and Commission Meetings.
Task 6 - City Approval of Master Plan
a) Consultant shall submit twelve (12) copies and one (1) electronic copy of the draft master
plan for review and comment by City staff.
b) Based upon comments received from the City, consultant will revise the draft master plan
and resubmit twenty (20) copies.
c) Staff approved master plan will be presented to the City Council as a study session item for
review and comment and Community Services Commission Meeting.
d) Consultant will make final changes and submit twenty (20) copies of the final version of the
master plan. Consultant will provide electronic version compatible with existing City
software.
OPTIONAL Task 7- Community Outreach
a) Consultant shall attend and assist City with two community meetings. (It is assumed the City
will provide the venue and invite the public to the meetings).
b) The first meeting shall present the existing site conditions, City's goals for the project, and
initial park programming and will provide the opportunity for the community to provide
feedback on each of the above.
c) The second meeting will present the results of the first meeting and the draft park master
plan for community feedback.
Deliverable: Community Meeting #1 memorandum of results.
Deliverable: Community Meeting #2 memorandum of results.
Exclusions:
a) Construction Documents
b) Architectural plans
c) Grading and drainage plans
d) Hydrology and drainage reports
e) Lighting and electrical plans
f) Structural engineering and calculations
g) Geotechnical studies and pavement recommendations
h) Splash Park mechanical, electrical, and plumbing plans
i) Permitting
j) Agencies fees
k) Phase 2 or Phase 3 Environmental Audits
1) Anything else not specifically included in the Scope of Services above
Exhibit A
Page 3of11
Description of Additional Services to be completed:
Task 1 - Project Manager Meetings and Coordination
a) Consultant shall attend a web -based kickoff meeting with the Client to discuss the goals and
objectives for the project.
b) Consultant shall attend periodic web -based meetings with the Client to coordinate the project.
(A total of six meetings are budgeted for this project.)
c) Consultant shall coordinate the project with the City of LaQuinta and its sub -consultants.
Task 2 - Landscape Architectural Design Development
a) Consultant shall prepare landscape architectural design development documents based on the
Master Plan. Design development documents shall serve as the guideline for construction
documents. They shall include further refinement of the master plan and additional information
regarding landscape construction items, product selections, colors, finishes, plant palette, and
irrigation methods.
Task 3 - Site Demolition Plan
a) Consultant shall prepare a site demolition plan that identifies items to be removed and disposed
of or removed and salvaged.
Task 4 - Civil Engineering
a) Consultant shall retain a civil engineer sub -consultant (Dudek) to complete the project civil
engineering. The following is the scope of work that Dudek will provide for the improvements
described above. For the purposes of this proposal, Dudek has assumed the following:
• The City will provide all necessary surveying data and services including topographic data
illustrating existing contours and surface features, and field survey data such as spot
elevations for connecting proposed facilities with existing.
• The City will provide a geotechnical report and recommendations for the proposed
improvements, including percolation testing for any stormwater management facilities.
• The existing retention basin located along Avenue 52 is sufficient for stormwater
management related to the park improvements. Dudek will assist the client with the design
of drainage facilities to maintain the existing flow patterns within the park, but a detailed
hydrology and hydraulic analysis as well as a water quality management plan will not be
required for the proposed park improvements.
• No off -site street improvements are required.
• No new CVWD water service connection is required to provide potable water for any new
facilities, including drinking fountains, restroom, etc. All proposed improvements will
connect to existing water service(s) already serving the park.
• A new sewer lateral may be required for the proposed pre -fabricated restroom building.
Dudek's scope includes design of a new sewer lateral to connect with (presumed) existing
sewer infrastructure located in Avenida Bermudas. Dudek has assumed there is adequate
depth within any existing sewer main to allow for gravity flow and no pumped facilities are
required.
• Any required retaining structures required as part of the grading improvements will be
limited in height to no more than five feet (5') in retained height. Any retaining structures
Exhibit A
Page 4of11
outside this limit will require design by a structural engineer and is not included in the civil
scope of work.
• Structural engineering for any shade structures will be provided by others (the structure
manufacturers) and is excluded from the civil scope of work.
• All dry utility infrastructure design, including gas and electricity, will be provided by others
and is excluded from the civil scope of work.
• Any pool equipment design required for the water playground/wading pool will be provided
by others (Water Ventures) and is excluded from the civil scope of work.
• Any fugitive dust (PM-10) mitigation plan and or Stormwater Pollution Prevention Plan
(SWPPP) will be the responsibility of the contractor selected to construct the proposed
improvements and is excluded from the civil scope of work.
b) Civil Project Management and Meetings. Research
i) Dudek will begin the design related work through attendance at a pre -design kick-off
meeting with the design team to formalize the design approach. The meeting will be a
review of project technical requirements, project limits, design parameters, timelines,
contract management, schedules and milestones.
ii) Dudek will meet with the client during the development of the design and specifically
request meetings at 60% completion and 90% completion. At the 60% completion meeting,
we will perform a field inspection with draft design plans in hand to mark repair areas in
the field with paint and discuss any special construction conditions, treatments, or conflicts.
iii) Dudek will perform an initial field reconnaissance site visit to verify the existing
improvements within the project limits. Existing surface and underground facilities
(including meter boxes, existing survey monuments, manholes, valve covers, power poles,
etc.) which may be affected by the project construction will be field verified. Research will
include review of existing as -built data (street plans, utility plans, etc.) Using available
utility maps obtained from agencies servicing the project area and as -built records from the
City.
c) Civil Engineering Construction Documents
i) Using the basemap and topographic information acquired from the City and Landscape
Architect, Dudek will prepare a grading and drainage plan at 1"=20' scale on Arch D (24" x
36") plan sheets. The plans will include the limits of demolition, reconstruction layouts and
elevations, details of construction, and signage and striping improvements. Existing areas
of deficient drainage identified by the survey and site walk will be discussed and potentially
addressed in the improvement plans.
ii) Handicap ramps and driveways will be designed as needed to meet current ADA
requirements.
iii) General drawings will be prepared including typical coversheet, general notes,
abbreviations and symbols, general details, and signing/striping plans.
iv) All hardscape and site construction elements will be delineated on the civil plans for
dimensional and horizontal control information. Grading improvements on the site will
depict existing and proposed contours, vertical design (finished surface elevations, high
and low points, grade breaks, etc.), and drainage patterns and features (swale location,
slope, etc.) All hardscape improvements designed for pedestrian access will consider
Americans with Disabilities Act (ADA) accessibility limitations and requirements for slope,
finished surface roughness, etc.
Exhibit A
Page 5of11
v) Preparation of Deliverables includes internal QA/QC prior to each submittal. The project
manager will carry out a detailed review of the project team's work including any sub -
consultant work. Deliverables at 60%, 90% (design development), and 100%
(construction development) progress submittals will include up to three (3) full-size sets
of progress prints (24" x 36"), three (3) sets of technical specifications, and three (3) copies
of the current cost estimate.
vi) Any comments from the review meetings will be incorporated into the subsequent
submittal and the final submittal will include one copy of signed mylars, final technical
specifications, and a copy of the final cost estimate.
vii) Electronic copies of the drawings in AutoCAD format, the project specifications in Word,
and the engineers estimate in Excel will be provided.
viii) Plans will be reviewed and processed through the City of La Quinta. Final plans will be
provided in PDF format for use in bidding and constructing the improvements.
Task S - Landscape Construction Plans
a) Consultant shall prepare landscape construction plans at a scale suitable to communicate design
intent that identifies proposed construction elements identified in the project Master Plan.
(Structural Calculations and Shop Drawings shall be provided by the respective manufacturers
of the shade structures and playground equipment.)
b) Consultant shall prepare applicable landscape construction notes, details and specifications.
c) Consultant shall coordinate the design with the architect, civil engineer, structural engineer,
mechanical/electrical/ plumbing consultant, manufacturers, and other consultants during this
phase.
d) Consultant shall coordinate with the pre -fabricated restroom manufacturer and City regarding
the pre -fabricated restroom design, site location, and permitting process.
a) Consultant shall revise plans and respond to comments from the permitting municipality as
required for plan check and final permitting for areas concerning landscape architecture
including CVWD approvals and rebate applications.
Task 6 -Planting Plans
a) Consultant shall prepare planting plans at a scale suitable to communicate design intent that
identifies proposed trees, shrubs, groundcovers, and mulch. Plans shall conform to the State of
California Model Water Efficient Landscape Ordinance or locally adopted ordinance.
b) Consultant shall prepare a landscape planting legend (schedule) including plant genus, species,
common name, quantity, size, water use, and remarks using the City Standards and plant palette.
c) Consultant shall prepare applicable planting notes, details and specifications.
d) Consultant shall revise plans and respond to comments from the permitting municipality as
required for plan check and final permitting for areas concerning landscape architecture
including CVWD approvals and rebate applications.
Task 7 -Irrigation Plans
a) Consultant shall prepare irrigation plans at a scale suitable to communicate design intent that
identifies proposed irrigation equipment. Plans shall conform to the State of California Model
Water Efficient Landscape Ordinance or locally adopted ordinance.
b) Consultant shall prepare an irrigation legend including manufacturer and model numbers of
proposed equipment.
c) Consultant shall prepare applicable irrigation notes, details and specifications.
d) Consultant shall prepare irrigation Water Use Calculations.
Exhibit A
Page 6 of 11
e) Consultant shall revise plans and respond to comments from the permitting municipality as
required for plan check and final permitting for areas concerning landscape architecture
including CVWD approvals and rebate applications.
Task 8- Site Lighting and Electrical Engineering
Consultant shall retain an electrical engineer sub -consultant (Visual Concepts Lighting, Inc.) to
complete the project site lighting and electrical engineering. The following is the scope of work
that Visual Concepts will provide for the improvements described above:
a) Site Lighting and Electrical Engineering Construction Documents 30%
i) Provide a photometric lighting plan to demonstrate adequate lighting for all pedestrian
walkways, central plaza, playgrounds, picnic structures, and parking lot. Provide lighting for
palms and canopy trees. Plans shall be delivered during the 30% deliverable to show design
intent and design product concept.
ii) Parking lot lights shall be upgraded to new LED with exiting pole locations staying as per
plan.
iii) Coordinate with city as -build electrical plans to see if existing pedestrian poles can be used.
iv) Coordinate with the team for theming and selections/placements of lighting and electrical
components.
v) Coordinate with City for lighting specifications prior to conceptual design.
vi) Web -based team meetings
b) Site Lighting and Electrical Engineering Construction Documents 60%
i) Provide electrical plans for the installation of electrical and lighting for the following features
and at the following deliverable phases: Pedestrian walkways, central plaza, playgrounds,
picnic structures tree up -lights and parking lot. Provide electrical circuitry for irrigation
controllers and Electrical Vehicle Charging Stations (EVCS) locations as identified on plans.
This will be for EV "Capable" and 'Ready" spaces. Provide conduit stubs to future Phase 2
electrical needs. Plans shall include all conduit and circuitry installation details,
specifications, lighting and panel schedules, voltage drop calculations and Title-24 energy
calculations. Reuse existing electrical circuitry as possible per as -built plans and conditions.
(Specifications shall be on plans.)
ii) The lighting shall be confirmed further by revised photometric studies for safety and security
as directed by the client.
iii) Coordinate with utility consultant if a new metered service for site power is required. Have
utility consultant request electrical demand readings for 1 year on the existing electrical
panel to see if capacity remains.
iv) Coordinate with the landscape architect and civil engineer for location of all lights on site.
v) All plan check comments to be addressed and responded to as well as plan revisions per these
comments.
vi) Web -based team meetings.
c) Site Lighting and Electrical Engineering Construction Documents 90%
i) Further completion of electrical details, circuitry, calculations and sheet specifications.
ii) Lighting shall be confirmed further by revised photometric studies for safety and security.
iii) Coordinate with utility consultant for installation of a new metered service for site power as
required.
iv) Coordinate with the landscape architect for location of all lights on site.
Exhibit A
Page 7 of 11
v) All plan check comments to be addressed and responded to as well as plan revisions per these
comments.
vi) Web -based team meetings.
d) Site Lighting and Electrical Engineering Construction Documents 100%
i) Further completion of electrical details, circuitry, calculations and sheet specifications.
ii) Title-24 mandatory measures.
iii) Structural pole base calculations
iv) All plan check comments to be addressed and responded to as well as plan revisions per these
comments.
v) Web -based team meetings.
Task 9 - Aquatic Design Services
1) Consultant shall retain an Aquatic Design sub -consultant (Water Ventures) to complete the wading
pool/ water playground and existing pool equipment design, consulting and engineering. It is
understood that the proposed project shall include the addition of a skimmer -type wading pool with
a play structure, water features, beach entry and associated piping, recirculation, and filtration
systems required for typical swimming pool operation. Water Ventures will recommend specific play
features in addition to the central Water Structure to maximize the play value for the pool area. They
will provide options and color choices as well. A color rendering will be provided. The Project shall
be designed to conform to the 2022 CBC Title 24, Chapter 31B (Public Swimming Pools) and other
applicable codes. It is understood that the Project shall follow a Design -Bid -Build delivery method.
a) The aspects and components of the project in Water Ventures' scope will include the following
items:
i) Swimming Pool (Splash Pad)design & engineering including structures, finishes, piping, and
features necessary to provide a functional wading pool;
ii) Swimming Pool (Splash Pad) mechanical equipment including recirculation, filtration,
heating, and chemical delivery systems for the proposed wading pool.
b) Water Ventures will provide utility demand information to the Client for the following items:
i) Sanitary sewer and gas service connections for the wading pool equipment room;
ii) Mechanical venting, heating, conditioning, and gas service for the wading pool equipment
room and chemical rooms;
iii) Electrical service for the wading pool equipment; Domestic water service for the wading pool
equipment;
iv) Overall sizing and layout of the wading pool equipment room and chemical rooms, and
assessing the existing structure;
v) General information and recommendations regarding requirements for the wading pool site
including pool area enclosure, restrooms, locker rooms, auxiliary rooms, and general function
and programming of the site and facility.
c) Water Ventures will provide the above services through the following phases:
i) Schematic Design Phase Services
(1) Water Ventures shall perform a non-invasive visual aquatic, architectural, and
engineering assessment of the existing swimming pool, deck, pool equipment room,
support spaces, and building mechanical room and review requirements for the intended
scope.
Exhibit A
Page 8 of 11
(2) Water Ventures shall review the project program furnished by the Client to ascertain the
requirements of the project and shall arrive at a mutual understanding of such
requirements with the Client.
(3) Water Ventures shall review with the Client alternative approaches to the design and
construction of the Project including various types of water features.
(4) Water Ventures shall prepare schematic plans and cross -sections for the wading pool
showing critical finish dimensions and features. Water Ventures shall review the physical
characteristics and requirements identified for the pool based on the agreed upon
program with the Client. Schematic Design drawings shall include the following:
• Wading Pool structures and finishes;
• Wading Pool deck area and limits;
• Site Path of Travel and egress;
• Support spaces;
• Activity program use and course/event configurations;
• Geotechnical issues influencing pool structures (if any).
ii) Design Development Phase Services
(1) Water Ventures shall attend a Design Review meeting with the Architect and Owner, if
necessary, to review the Schematic Design documents in an effort to finalize design
parameters to complete documents.
(2) Based on the approved Schematic Design Documents and any adjustments authorized by
the Client in the project program or schedule, Water Ventures shall prepare, for approval
by the Client, Design Development Documents consisting of drawings and other
documents to fix and describe the size and character of the Project as to aquatic,
structural, mechanical, and electrical systems, materials and such other elements as may
be appropriate. Design Development drawings shall include the following:
• Wading Pool sections and markings;
• Wading Pool Equipment Room sections and equipment;
• Building sections and elevations.
iii) Construction Document Phase Services
(1) Based on the approved Design Development Documents and any further requested
adjustments in the scope or quality of the Project or the construction budget authorized
by the Client, Water Ventures shall prepare, for approval by the Client, Construction
Documents consisting of Drawings and Technical Specifications set forth in detail the
requirements for the construction of the Project.
iv) Agency Review Phase Services
(1) All permits from governmental agencies shall be obtained by the Client/Contractor.
(2) Water Ventures shall assist the Client in filing the construction documents required for
the approval of governmental agencies having jurisdiction over the Project.
(3) Water Ventures shall provide response revisions to address comments from the Health
Department agencies. If an agency provides additional comments unrelated to its initial
comments which necessitate further responses from Water Ventures or revisions to the
previously prepared documents, such services shall be additional services at an agreed -
upon fee for such services.
Exhibit A
Page 9of11
v) Exclusions / Provided by Others
(1) The following services are specifically excluded from Water Ventures' scope of services
as outlined above. Such services can be provided as Additional Services upon written
authorization by the Client.
• Fire protection engineering services (provided on a design -build basis by the general
contractor);
• Hazardous waste testing, monitoring and/or contingency plan for both site and
building demolition work;
• Temporary or permanent shoring documents or coordination for any existing
structures other than indication on construction documents.
• Special Testing/Inspections;
• Legal work, i.e.: parcel map, easements, lot line removal, radius maps, etc.;
• Cost of all permits, plan check fees and any/all other related fees;
• Environmental approvals.
vi) Accessibility Compliance
(1) For the purposes of this Proposal, it shall be understood that the facility provides a code -
compliant accessible path of travel from the public way, the parking area serving the pool,
as well as from any associated locker room and toilet facilities to the pool deck. Path of
travel will be provided on the civil engineering plans.
vii) Plumbing Fixture Compliance
(1) For the purposes of this Proposal, it shall be understood that the existing facility provides
the required quantity of plumbing fixtures (toilets, urinals, lavatories, and showers) as
required by the applicable California Building and Plumbing Codes. Should confirmation
or verification, or design services be required to provide the required number of fixtures,
such services shall be considered Additional Services.
Task 10 - Opinion of Probable Construction Cost Estimate
a) Consultant shall prepare an opinion of probable construction cost based on the construction
documents.
Task 11- Construction Support
a) Consultant(s) shall respond to Contractor requests for information and prepare addendums and
clarifications per phase.
b) Consultant(s) shall review Contractor submittals and shop drawings per phase.
c) Consultant(s) shall provide field observation at the appropriate stages of construction as
requested by the City.
d) Consultant(s) shall review completed project and prepare a punch list of outstanding items
related to landscape (one site visit per phase).
e) Consultant(s) shall review the completed punch list items and provide a letter of substantial
completion (one site visit per phase).
f) Consultant shall review the completed project after the 90-maintenance period and prepare a
punch list of outstanding items related to the 90-maintenance of the project. (one site visit per
phase).
g) Consultant shall review the completed post 90-maintenance punch list items and provide a letter
of substantial completion to the City (one site visit per phase).
Exhibit A
Page 10 of 11
h) Consultant(s) shall provide record drawings based on general contractors redlines per phase.
Construction support services shall be invoiced on a time and materials basis.
Although the Consultant may observe and discuss potential problems with the Client/ Owner or
the Client/ Owner's contractor(s), the site visits are not construction inspections or a guarantee
that there will not be construction deficiencies. Contractor submittals, such as shop drawings and
samples are reviewed by the Consultant only to determine if they conform to the Consultant's
design intent. Consultant's review of submittals shall not constitute approval of safety
precautions or construction means, methods, techniques, sequences or procedures. Consultant's
review of Contractor's payment applications to determine if the amount of work represented as
complete is generally consistent with the Consultant's observations during its site visits shall be
subject to any noted qualifications by the Consultant. Client understands that the frequency of
the Consultant's site visits may limit Consultant's ability to review certain payment applications.
Consultant's review shall not be a representation that Consultant has supervised the work, or
that Consultant has reviewed how or for what purpose Contractor has used or intends to use
Owner's payments.
Exhibit A
Page 11 of 11
I:M111STI
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in
Section 2.3 of this Agreement, the maximum total compensation to be paid to
Contracting Party under this Agreement is not to exceed Four Hundred Forty
Thousand, Six Hundred and Ten Dollars ($440,610) (the "Contract Sum"),
comprised of $79,375 for Master Planning services as detailed in Exhibit B of the
Agreement, and $361,235 for additional engineering design and construction services as
detailed in enclosed Exhibit B to this Amendment No. 2.
The Contract Sum shall be paid to Contracting Party in installment payments made on a
monthly basis and in an amount identified in Contracting Party's schedule of
compensation attached hereto for the work tasks performed and properly invoiced by
Contracting Party in conformance with Section 2.2 of this Agreement.
Exhibit B
Page 1 of 4
Compensation for Additional Services
PHASES 1, 2, 3 CONSTRUCTION DOCUMENTS AS A COMBINED PROJECT, BUT
THREE SEPARATE PLAN SETS FOR BIDDING AND CONSTRUCTION:
PHASE 1,2,3 PHASE 1,2,3
(concurrently) (concurrently)
SUBTOTALS TASK TOTAL
Task 1 — Project Management
1.01 - Kickoff Meeting $500
1.02 - Meetings $2,500
1.03 - Coordination $9,450
$12,450
Task 2 — Landscape Architectural Design Development
2.01 - Landscape Architectural Design Development
$14,850
$14,850
Task 3 — Site Demolition Plan
3.01 - Site Demolition Plan
$9,900
$9,900
Task 4 - Civil Engineering
4.01 - Kick Off Meeting
$583
4.02 - Meetings (3)
$5,247
4.03 - Field Review
$2,024
4.04 - Civil Project Management
$5,830
4.05 - Utility Research
$1,562
4.06 - Grading and Drainage Plan
$69,553
4.07 - Specifications
$9,504
4.08 - Civil Cost Estimate
$11,462
$105,765
Task 5 — Landscape Construction Plans
5.01 - Landscape Construction Plans $39,600
$39,600
Task 6 — Planting Plans
6.01 - Planting Plans
$20,700
$20,700
Exhibit B
Page 2 of 4
Task 7 — Irrigation Plans
7.01 - Irrigation Plans $20,700
$20,700
Task 8— Site Lighting and Electrical Engineering
8.01 - Site Lighting and Electrical Engineering $29,370
$29,370
Task 9 — Aquatic Design Services
9.01 - Aquatic Design Services Schematic Phase $10,450
9.02 - Aquatic Design Services Design Development $11,550
9.03 - Aquatic Design Services CD's $14,850
9.04 - Aquatic Design Services Agency Reviews $6,050
Task 10 - Opinion of Probable Cost Estimate
10.01 - Opinion of Probable Construction Costs $8,000
$42,900
$8,000
Task 11 — Construction Support Services
11.01 — Construction Support Services
$40,000
SUB -TOTAL $344,235
Reimbursable Expenses $17,000.00
TOTAL $361,235
Additional fees - Reimbursable Expenses:
Pre -fabricated manufacturer structural engineering Cost plus 10%
Printing, Shipping, Delivery: Cost plus 20%
Mileage Reimbursement: $0.655 per mile (or current Federal Rate)
Fee Escalation Due to City Delays in Contracting or Construction - The fees and hourly rates included
in this proposal are valid through January 1, 2025. If the City delays portions of the construction
documents or construction administration beyond January 1, 2025, fees and hourly rates shall be
adjusted based on the rate of inflation between January 1, 2025 and the date the City authorizes the
Consultant's work to commence.
Exhibit B
Page 3 of 4
Supplemental Services - Supplemental Services when requested by Client, shall be compensated on an
hourly basis at the rates provided below or on the basis of a negotiated fee provided in an amendment to
this Agreement.
Supplemental Plan Revisions - Reasonable (limited) revisions are included in this scope of work due
to Client changes, and Municipal plan check comments per phase of work. Excessive revisions due Client
changes, or excessive Municipal comments (major plan changes) after construction documents are
complete per phase of work, are not included and will be billed as additional services based on mutual
agreement with Client.
Hourly Rate Schedule:
In -Site Landscape Architecture. Inc.
Principal Landscape Architect:
$170.00
per hour
Senior Landscape Architect:
$150.00
per hour
Landscape Architect:
$125.00
per hour
Director of Irrigation:
$125.00
per hour
Landscape Designer:
$100.00
per hour
Dudek
Principal Engineer II
$265.00
per hour
Senior Engineer III
$230.00
per hour
Project Engineer I/ Technician I
$160.00
per hour
Visual Concepts. Inc.
President/Team Leader
$180.00
per hour
Professional Engineer
$150.00
per hour
Sr. Project Manager
$150.00
per hour
Project Manager
$110.00
per hour
Electrical Designer/Lighting Designer
$90.00
per hour
Drafter
$70.00
per hour
Water Ventures
Principal
$275.00
per hour
Associate
$240.00
per hour
Project Architect
$220.00
per hour
Project Engineer
$220.00
per hour
Senior Project Manager
$185.00
per hour
Project Manager
$175.00
per hour
Job Captain
$155.00
per hour
Staff Engineer/Architect
$135.00
per hour
Designer/Drafter
$135.00
per hour
Administration
$150.00
per hour
Office Aide
$100.00
per hour
Entitlement Presentations
$300.00
per hour
Exclusions:
a) Architectural plans (beyond coordination with pre -fabricated manufacturers)
Exhibit B
Page 4of4
BUSINESS SESSION ITEM NO. 1
City of La Quinta
CITY COUNCIL MEETING: September 19, 2023
STAFF REPORT
AGENDA TITL : APPROVE FRITZ BURNS PARK IMPROVEMENTS DRAFT MASTER
PLAN, AUTHORIZE THE DESIGN PHASE, AND APPROVE AMENDMENT NO. 2 TO
THE AGREEMENT FOR CONTRACT SERVICES WITH INSITE LANDSCAPE
ARCHITECTURE TO PROVIDE ENGINEERING DESIGN SERVICES FOR THE FRITZ
BURNS PARK IMPROVEMENTS PROJECT NO. 2021-02
RECOMMENDATION
Approve Fritz Burns Park Improvements Draft Master Plan, authorize the design phase,
approve Amendment No. 2 to the Agreement for Contract Services with INSITE
Landscape Architecture to provide engineering design services for the Fritz Burns Park
Improvements Project No. 2021-02; and authorize the City Manager to execute the
amendment.
EXECUTIVE SUMMARY
• Fritz Burns Park (Park) is located on the corner of Avenue 52 and Avenida
Bermudas (Attachment 1) and currently contains:
o Swimming pool
o Children's play area
o Picnic tables and benches
o Restrooms
0 4 tennis courts
0 16 pickle ball courts
o Skate park
o Dog park
o Parking lot and off-street
parking
• The La Quinta community identified additional amenities at the Park as a priority
during the 2021 annual Community Workshop.
• On March 7, 2023, Council considered the Fritz Burns Park Draft Master Plan
(Draft Plan) and provided direction to continue community outreach efforts for the
Draft Plan.
• Staff conducted additional community outreach, including an online survey and in -
person community meeting on May 22, 2023.
• The initial phase of the Draft Plan to replace shade structures and convert two
tennis courts to pickleball courts, was implemented in June 2023.
• The updated Draft Plan identifies three (3) remaining phases to implement
additional Park amenities. (Attachment 1)
233
FISCAL IMPACT
The Capital Improvement Program (CIP) currently includes funding for this project in the
amount of $6,350,000. A grant application for the Land and Water Conservation Fund
(LWCF) has been submitted requesting $3,000,000 of funding for the project and is
included in the project budget. There is funding available in the project budget (401-0000-
60185 2021-02D) for the proposed amendment in the amount of $361,235 for engineering
design and construction support services, in addition to the existing master planning
agreement amount of $79,375, for a total contract amount of $440,610. The cost estimate
per construction phase is:
Construction Phase
Cost Estimate
Phase 1
$3,672,539
Phase 2
$390,517
Phase 3
$1,367,126
TOTAL
$5,430,182
The proposed project budget is as follows:
Proposed Budget
Master Plan / Design
$440,610
Project Management
$60,000
Construction
$5,430,182
Inspection/Testing/Survey
$75,000
Contingency
$344,208
TOTAL
$6,350,000
BACKGROUND/ANALYSIS
The total project area is 7.5 acres, located on the southeast corner of Avenue 52 and
Avenida Bermudas. The Fritz Burns property was donated to the City to serve as
noncommercial public space. The property currently has a regional Park and is adjacent
to the City's Corporate Yard and Fire Station No. 32. The Park contains a swimming pool,
children's play area, picnic tables and benches, restrooms, four (4) tennis courts, sixteen
(16) pickle ball courts, a skate park, a dog park, parking lot and off-street parking.
The La Quinta community identified additional amenities at the Park as a priority during
the 2021 annual Community Workshop. Subsequently, funding was included in the fiscal
year (FY) 2021/22 CIP to provide master planning services, in FY 2022/23 CIP to provide
design services, and in FY 2023/24 for the construction phase.
Following a request for proposals in 2022, IN -SITE Landscape Architecture, Inc. (INSITE)
was selected to provide master planning services for this project and the Draft Plan was
prepared. The Draft Plan proposes keeping most of the existing Park amenities, including
courts, skate park, playground, pool, and pool building.
234
In March 2023, council provided direction to continue outreach efforts and seek
community feedback on the proposed master plan and amenities. A survey was
developed and was available online in both English and Spanish for a 2-month period.
An in -person community meeting was held at Fritz Burns Park on May 22, 2023, which
yielded over 30 attendees. Residents' input and comments regarding the proposed
amenities were incorporated in the proposed draft Master Plan.
The Draft Plan identified four (4) phases to implement additional amenities, the first phase
included the conversion of two (2) tennis courts to eight (8) pickleball courts, and
replacement of the existing shade structures over the pickleball and tennis courts. This
first phase was completed as a maintenance project in June 2023. The improvements
proposed for the three (3) remaining phases are outlined below:
Phase 1:
Phase 2:
Phase 3:
✓ Plaza with public art play element, seating, and shade;
✓ Expanded playground with new equipment, shade, lighting, and drinking
fountains;
✓ Restroom building;
✓ Tree lined promenade with seating and picnic tables;
✓ Bicycle racks and tune-up station.
✓ Modified existing parking lot;
✓ New parking lot with tree (3) islands;
✓ Electric Vehicle charging stations.
✓ New water playground with wading pool;
✓ Expanded pool deck with shade and seating;
✓ Expanded pool equipment area.
The next step in the project development process is the design phase. The proposed
amendment with INSITE would allow for engineering design and construction support for
the three remaining phases (Attachment 2). Each phase will have its own construction
ready plan set and specifications, to ensure each phase can be constructed
independently. Staff will seek additional Council direction for the construction phasing
during the project development process.
ALTERNATIVES
Council may elect to amend or not to approve Amendment No. 2.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer
Attachments: 1. Revised Draft Master Plan and Phasing
2. Amendment No. 2 with INSITE Landscape Architecture
235
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