2021-23 World Triathlon Corporation Amendment 5 - Term ExtensionDocuSign Envelope ID: C3A41917-1264-4579-A3DA-CA9368F91C18
AMENDMENT NO. 5 TO HOST VENUE AGREEMENT
WITH WORLD TRIATHLON CORPORATION
This Amendment No. 5 ('Amendment No. 5") to Host Venue
Agreement is made and entered into as of the 30th day of November 2023
(the "Amendment No. 5 Effective Date") by and between the CITY OF LA
QUINTA ("City"), a California municipal corporation, the CITY OF INDIAN
WELLS ("IW"), a California municipal corporation, and WORLD TRIATHLON
CORPORATION ("WTC"), a Florida Corporation.
RECITALS
WHEREAS, on or about December 19, 2017, City, IW, and WTC
(collectively referred to as the "Parties" from hereto) entered into that certain
Host Venue Agreement (the "Original Agreement") to authorize WTC to
prepare and conduct an IRONMAN 70.3 Indian Wells - La Quinta triathlon (the
"Event") each year of the Original Agreement; and
WHEREAS, Amendment No. 1, executed on or about May 20, 2019,
amended Section 1(d)(ii) to change the Race Date for the 2019 Event from
December 15, 2019, to December 8, 2019; and
WHEREAS, Amendment No. 2, executed on or about
December 19, 2019, amended Section 1(d)(iii) to change the Race Date for
the 2020 Event from December 13, 2020, to December 6, 2020; and
WHEREAS, Amendment No. 3, executed on or about December 9, 2020,
amended Section 1(d)(iii) to change the race date for the 2020 Event from
December 6, 2020, to December 5, 2021, due to the novel coronavirus
pandemic and extend the Term for one additional year thirty (30) days after
the 2021 Event; and
WHEREAS, Amendment No. 41 executed on or about
November 30, 2021, amended the Agreement to extend the Term for two
additional years to thirty (30) days after the 2023 Event. The Original
Agreement, and Amendment Nos. 1, 2, 3, and 4 are collectively referred to as
the "Agreement." The Term of the Agreement currently expires
January 2, 2024; and
WHEREAS, the Parties mutually agree to extend the Term of the
Agreement for one additional year from thirty (30) days after the 2023 Event
to thirty (30) days after the 2024 Event pursuant to Section 2 of Agreement;
and
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DocuSign Envelope ID: C3A41917-1264-4579-A3DA-CA9368F91C18
NOW THEREFORE, in consideration of the foregoing Recitals and mutual
covenant herein contained, the Parties agree as follows:
AMENDMENT
1. Section 2 is hereby deleted in its entirety and replaced with the
following:
Term of Agreement. This Agreement is effective beginning on the
Effective Date and will continue in effect until the date that is thirty (30)
days after the 2024 Event, unless this Agreement is sooner terminated
in accordance with the terms of this Agreement (the "Term").
2. Section 1(d)(vi) is hereby added to the Agreement and read as follows:
Section 1(d)(vi). Sunday, December 8, 2024
3. Section 3(a) of the Agreement is hereby amended to include the
following sentence:
With respect to the Event taking place in 2024, the Annual Payment
amounts paid to WTC by the Hosts shall remain the same as compared
to previous Race Years and such Annual Payments for the 2024 Event
shall be paid to WTC by September 30th of 2024.
4. The table of Restricted Sponsorship Categories in Exhibit D is hereby
deleted in its entirety and replaced with the following list:
• Airlines
• Alcohol malt beverage and non -alcohol malt beverages
• Automobiles, electric vehicles, electric buses, and electric scooters
• Bike wear (including technical bike apparel, helmets, and
footwear)
• Bikes, bike components, bike trainers, bike parts (including
pedals), bike devices (including computers, GPS devices, power
meters, and any other connected devices)
• Charities
• Compression Wear
• Digital virtual multisport software/platforms including swimming,
cycling and/or running
• Energy Drinks
• Event registration or transaction processing software/services
• Eyewear and related accessories
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• Financial Services, Wealth Management, Cryptocurrency & Life
Insurance
• Hand/wrist devices including watches, global positioning devices
(GPS) and any other connected devices
• Heart Rate Monitors
• Online Fundraising Platform
• Photography Services
• Recovery Devices and Wearables including ice -based products,
vibration & percussive massage, heat/cold/thermal wearables,
contrast therapy, compression (e.g., pneumatic boots), vibration
rollers/balls/sticks, handheld meditation, TENS & stim devices
• Running Wear (including footwear and apparel)
• Swim Wear (including wetsuits, swim caps, and swim goggles)
• Timing Services
• Travel Booking Services, Tour Operator Services, Athlete Premium
Experiences, and Training Camps
• Treadmills
In all other respects, the original Agreement shall remain in effect.
[Three (3) signature pages directly follow this page]
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DocuSign Envelope ID: C3A41917-1264-4579-A3DA-CA9368F91C18
IN WITNESS WHEREOF, City, IW, and WTC have executed this Amendment
No. 5 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA a California municipal corporation
w
JO CMILLEN, City Manager
City of La Quinta, California
ATTEST:
—4wi4q
MONIKA RADEVA, dity CI rk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Dated: I� Z(32.3
DocuSign Envelope ID: C3A41917-1264-4579-A3DA-CA9368F91C18
CITY OF INDIAN WELLS a California municipal corporation
E-SIGNED by Christopher Freeland
on 2024-01-05 23.19.25 PST
Dated January 05, 2024
CHRISTOPHER J. FREELAND, City Manager
City of Indian Wells, California
FINANCE DIRECTOR INITIALS:
E-SIGNED by Kevin Mccarthy
or -2n2-zt-- 01-04 23:24:02 GMT
ATTEST:
E-SIGNED by Angelica Avila
on 2024-01-05 23.34.51 PST
City Clerk, City of Indian Wells, California
APPROVED AS TO FORM:
E-SIGNED by Todd Leishman
on 2024-01-06 05.57.00 PST
City Attorney, Best, Best, & Krieger
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DocuSign Envelope ID: C3A41917-1264-4579-A3DA-CA9368F91C18
WORLD TRIATHLON CORPORATION
DocuSigned by:
Dated 7anuary 11, 2024
41�'`SICK,
Chief Executive Officer
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DocuSign Envelope ID: C3A41917-1264-4579-A3DA-CA9368F91C18
CONSENT CALENDAR ITEM NO. 4
City of La Quinta
CITY COUNCIL MEETING: December 19, 2023
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 5 TO HOST VENUE AGREEMENT
WITH WORLD TRIATHLON CORPORATION TO HOST THE IRONMAN 70.3 INDIAN
WELLS — LA QUINTA TRIATHLON FOR ONE ADDITIONAL YEAR
RECOMMENDATION
Approve Amendment No. 5 to Host Venue Agreement with World Triathlon Corporation
to host the IRONMAN 70.3 Indian Wells — La Quinta Triathlon for one additional year; and
authorize the City Manager to execute the amendment.
EXECUTIVE SUMMARY
• The fifth IRONMAN 70.3 Indian Wells — La Quinta Triathlon (Event) occurred on
December 3, 2023.
• The Host Venue Agreement expires thirty days after the December 2023 Event.
• Under Amendment No. 5, the Cities of La Quinta and Indian Wells are seeking to
extend the agreement with World Triathlon Corporation for one additional year to
host an Event in 2024.
• All the terms and financial obligations would remain the same.
FISCAL IMPACT
The $75,000 host sponsorship would be paid in 2024 using funds budgeted in the
Community Experiences Account No. 101-3003-60149.
3ACKGROUND/ANALYSIS
The City partnered with Indian Wells and World Triathlon Corporation to host the Event
since 2018. Following the inaugural race the route was reconfigured to create a more
efficient course with minimal traffic impacts. Since then, coordinated efforts between the
participating agencies resulted in improved traffic flow, no major injuries, and timely
removal of traffic control equipment after the race.
The Event attracts professional and amateur athletes from around the world, establishing
La Quinta as an international destination. The 2022 economic impact report indicates that
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DocuSign Envelope ID: C3A41917-1264-4579-A3DA-CA9368F91C18
the Event produced over $5,700,000 in economic benefits for the region. If approved,
Amendment No. 5 would extend the Host Venue Agreement for an additional year. All
terms of the existing agreement would remain the same including each agency's resource
commitments, financial participation by the Greater Palm Springs Convention & Visitors
Bureau and World Triathlon Corporation covering traffic, police, and fire costs associated
with the Event.
If Amendment No. 5 is approved, all terms and obligations will continue through the 2024
race and staff will collaborate with partnering agencies to assess the Event and implement
improvements to the race route, traffic plan, and community outreach efforts. Based on
continued positive performance, staff will work with all parties on a new long-term
agreement for the triathlon.
ALTERNATIVES
Council may elect not to amend the agreement and not host the Event in 2024.
Prepared by: Michael Calderon, Management Analyst
Approved by: Christina Calderon, Community Services Deputy Director
Attachment: 1. Amendment 5 to Host Venue Agreement with World Triathlon
Corporation, LLC
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