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SPEV 2024-0001 La Quinta Car Show (02.15.2024)ta wk�a CALIFORNIA - February 15, 2024 ----- ------ CASE NUMBER Special Event Permit 2024-0001 ACTIVITY/EVENT La Quinta Car Show 2024 February 25, 2024 (10:00 AM to 4:00 PM) La Quinta Community Park APPLICANT Ms. Tina Rodriguez Greater Coachella Valley Chamber of Commerce 45-149 Smurr Street Indio, CA 92201 APPROVAL The Design and Development Department has reviewed and approved Special Event Permit 2024-0001, pursuant to LQMC Section 9.100.130 (Special Events - Nonresidential), based on the following Findings: A. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. B. There is adequate area to conduct the event and to accommodate the anticipated attendance. C. Sufficient parking will be provided for the anticipated attendance. D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. E. Fire protection plans and facilities have been provided to the satisfaction of the fire marshal. F. Security plans and facilities have been provided to the satisfaction of the sheriff. G. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must obtain any permits, as may be required below, in order to physically set up the event. W �WAl 114) K Nk CONDITIONS OF APPROVAL Completion/confirmation prior to start of the event: Temporary tents and structures in excess of 400 square feet shall not be erected for any purpose without first obtaining approval and a permit from the Office of the Fire Marshal. 2. Generators (and/or internal combustion power sources) shall be separated from temporary membrane structures, tents, canopies by a minimum of 20 feet and be isolated from contact with the public [CFC 3107.16]. Additional fuel containers will not be allowed to be stored with the generator. Each generator will need to have a 10BC fire extinguisher, with a current service tag (within one year). Combustible material (including trash) shall be kept clear of the generators. 3. If any ground excavations are required, please contact Underground Service Alert (USA) at 1- 800-227-2600 or 1-800-422-4133. This service is free of charge provided USA is given a two-day notice prior to commencement of work. 4. Extension cords shall be over -current protected and/or ground -fault interrupter protected. No additional taps are to be in any device. All extension cords shall be of 12/3 -gauge wire or greater with approved connectors. 5. The applicant shall give advance notice of the anticipated traffic restrictions to be enforced during this event and provide a simplified traffic control plan showing the access routes to all existing businesses (i.e. Veterinarian Office and the Pet Salon) on Avenida Montezuma, the La Quinta Museum, and the residential properties in the surrounding area. With exception of the temporary street closure of Avenida Montezuma, all roadways, parking areas and pedestrian traffic aisles to other businesses and activities in the vicinity shall be maintained accessible at all times. 6. No on -street parking outside the approved event area may be utilized for valet parking services. All on -street parking areas shall remain available for public use. 7. An adequate number of restroom facilities shall be provided, to accommodate participants and guests. ADA -compliant portable restrooms shall be provided as may be required by the Building Division. 8. Temporary trash receptacles shall be provided at the event area so that trash/debris can be deposited accordingly. Please coordinate your recycling activities with Burrtec Waste and Recycling Services (760) 340-2113 to ensure the site is left free of any litter. 9. Any changeable message boards placed in the City's right-of-way shall not interfere with existing traffic control devices particularly traffic signal equipment and shall not be placed closer than 100 feet from intersections. W �W I_Al 11-1) K NI % 10. The City of La Quinta reserves the right to require modifications of the work be made at permittees' sole cost for proper sight distance requirements per guidelines in the AASHTO "A Policy on Geometric Design of Highways and Streets, 5th Edition" or latest, in the installation of all appurtenances abutting and within the public street right-of-way. 11. The applicant shall adhere to a City of La Quinta encroachment permit ENC2024-0018, issued by the City's Public Works department. Applicant shall provide workers' comp insurance documents for encroachment permit. 12. Applicant shall comply with the attached conditions of approval from Riverside County Fire Department. This includes pending fees that shall be paid prior to event inspection. 13. All vendors shall obtain a City Business License. The serving of food and alcoholic beverages during the event shall be subject to the rules and requirements of the Riverside County Health Department and State of California Alcoholic Beverage Control, respectively. 14. No stage structure is permitted as part of this event. Completion/confirmation during the event: 15. The use of amplified equipment for music presentations is permitted, provided that all provisions of the City of La Quinta's Noise Ordinance (LQMC 9.100.210) are complied with. 16. Certain areas providing access to the event area are public and, as such, general public access may not be denied or restricted in any manner that extends beyond the limits of this event as approved. 17. Public property shall not be defaced by paint or other types of permanent materials such as pen, markers, etc. 18. Operations such as warming of foods, cooking demonstrations and similar operations that use solid flammables, butane or other similar devices which do not pose an ignition hazard, shall be approved upon inspection. 19. As the applicant proposes to place signs in City street rights of way, the signs shall conform to Section 9.160 of the La Quinta Municipal Code (the Sign Ordinance) and the conditions set on the encroachment permit for said signage. Completion/confirmation after the conclusion of the event (if necessary): 21. The event sites used shall be left clean and in its original manner after the event. Temporary trash receptacles shall be provided in and around the event areas. All event areas shall be left free of debris at the end of each day's activities, and after the event concludes. W �W I_Al a-1 )RNI % 22. All signage must be removed at the conclusion of the event, or each sign is subject to a $50.00 fine. Please contact the Code Compliance Department at (760) 777-7050 regarding removal of signage. 23. Any damage to public hardscape due to the installation and/or removal of the directional signs shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta ("the City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. Sijifredo Fernandez, Associate Planner Planning Division Design and Development Department January 31, 2024 CAL FIRE - RIVERSIDE UNIT RIVERSIDE COUNTY FIRE DEPARTMENT OFFICE OF THE FIRE MARSHAL — LA QUINTA CALIFORNIA 78495 Calle Tampico, La Quinta, CA 92253 • Phone (760) 777-7078 • www.rvcfire.org ATTN: Tina Rodriguez Re: Special Event La Quinta Car Show SPEV2024-0001/ 77865 Avenida Montezuma The information you submitted for the above referenced event was reviewed by the Riverside County Fire Department. The following conditions of approval will apply: Apply for a Fire Special Event permit online at https://www.laquintaca.gov/HUBOnlinePortal. Temporary tents and structures in excess of 400 square feet shall not be erected for any purpose without first obtaining approval and a permit from the Office of the Fire Marshal. No designated fire lanes, fire hydrants or any other Fire Department appliances shall be blocked or obstructed. Fire lanes shall be clearly identified in an approved manner throughout the event grounds by posting "NO PARKING FIRE LANE" or other approved means. All motor vehicles shall be parked in designated parking areas. Generators (and/or internal combustion power sources) shall be separated from temporary membrane structures, tents, canopies by a minimum of 20 feet and be isolated from contact with the public [CFC 3107.16]. Additional fuel containers will not be allowed to be stored with the generator. Each generator will need to have a IOBC fire extinguisher, with a current service tag (within one year). Combustible material (including trash) shall be kept clear of the generators. HEATING AND COOKING EQUIPMENT [CFC 3107.12] At least one 2AIOBC fire extinguisher, with a current service tag (within one year), shall be provided at all vendor booths that are cooking. One Class K type fire extinguisher, with a current service tag (within one year), shall be provided for each vendor booth with a deep fat fryer. Deep fat fryers shall be located outside tents and protected from the public, unless otherwise directed or approved by The Department of Environmental Health and the Fire Department. All L.P.G. tanks (empty or full) shall be secured with a chain or other approved device to prevent tipping over/unintentional movement and kept a safe distance from open flame. The pressure relief vent should be pointed away from any open flame. FIREWORKS/PYRO/FIRE PERFORMERS Fireworks, pyrotechnics or fire performers shall require an additional permit and approval. All questions regarding the meaning of these conditions should be referred to the Office of the Fire Marshal staff at (760)777-7078. Chris Cox - Fire Safety Supervisor EISENHOWER DR. W20-3 AVD. BERMUDAS N W N SC5 (CA) Z G EXISTING RI -I LZ EXISTING a � � R3.2 c DplGALLEY ROAD CLOSED CALLE MONTEZUMA VENDOR AREA EXISTING BAND FRANCES HACK 1 PARK W 0-3 RGAD ROAD CLOSED CLOSED AHEAD 3-1 R R SPECIAL N EVENT y� AHEAD Z RI -I a t � CALLE EXISTING HIDALGO a 0 i R'' SC5(CA) CALLE TAMPICO > ' SPECIAL Q EXISTING EVENT OLD a ANEAD )W EXISTING TO R, , a PUBLIC PARKING LA QUI � I 113-1 � � ws STgGING L. Q. -:1 — gRE4 IQUOR. KIDS AREA no VETERINARIAN em OFFICE xistx�G LWWACK GATF Z \ CLOSED R11 JLU R3-2 ROAD CLOSED TOWER MARKET SC5 (CA) a �J SPECIAL u EVENT AHEAD R1-1 7", EXISTING z a f R1 -I v I' EXISTING CALLE ESTADO NOTES: 1. ALL TRAFFIC CONTROL DEVICES FOR THIS PROJECT SHALL BE IN ACCORDANCE WITH REVISION 6 OF THE 2014 CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROLS (M.U.TC.D.) 2. TRAFFIC CONTROL SHOWN HEREIN IS THE MINIMUM REQUIRED. ADDITIONAL TRAFFIC CONTROL MAY BE REQUIRED TO FACILITATE PUBLIC SAFETYAND TRAFFIC FLOW IF DEEMED NECESSARY BY CITY OF LA QUINTA REPRESENTATIVE. 3. THROUGHOUT EACH WORK PERIOD, CONTRACTOR SHALL INSPECT TRAFFIC CONTROL (SIGNS, BARRICADES AND DELINEATORS) AND MAINTAIN SAME IN ACCORDANCE WITH TRAFFIC CONTROL PLANS.. 4. THE LA QUINTA CHAMBER OF COMMERCE SHALL CONTACT THE NEWS MEDIA FOR PUBLIC SERVICE ANNOUNCEMENTS ABOUT THE CAR SHOW AND THE CLOSURE OF THE STREETS AROUND THE PARK. AN ANNOUNCEMENT SEVERAL DAYS BEFORE THE EVENT. WOULD BE HELPFUL FOR NON EVENT TRAFFIC TO AVOID THE AREA. 5. THE LA QUINTA CHAMBER OF COMMERCE SHALL CONTACT ALL BUSINESSES & RESIDENTS AFFECTED BY THE EVENT. THE CHAMBER & THE BUSINESSES WILL NEED TO COME TO AN AGREEMENT ABOUT ACCESS TO THEIR LOCATIONS OR LACK OF. 6. THIS TRAFFIC CONTROL SHALL BE IN PLACE SATURDAY 2126/22 FROM 7:30 AM TO 5 PM. ALL TRAFFIC CONTROL DEVICES USED DURING HOURS OF DARKNESS SHALL BE RETRO -REFLECTIVE AND ALL BARRICADES SHALL BE EQUIPPED WITH FLASHING LIGHTS. N W �E S NO SCALE Pending Annual Hot Rod & Custom Car Show Prime contractorcoMad11 The Greater CV Chamber of Commerce Guadalupe 11 Tops N Barricades, Inc. Ron Fifield Phare Speed Limit Date (800)852 -TOPS XX 1/19/22 1 Show Vehicle S`►,'i Parking Cadets Self Parking Exhibitor Parking Find Food Bank/ Do Not Park Until 10 AM - 1 ■DRD Parking/ Do Not Park Until After Noon Trailor Parking Show Vehicle i Check In Route Show -. Vehicle Entry Route (once checked ;n]