Loading...
SPEV 2024-0005 Austin Estate 77600 Fenando (Avenida) - Wedding (03.25.2024)March 25, 2024 CASE NUMBER Special Event Permit 2024-0005 ACTIVITY/EVENT Austin Estate Wedding March 29-30, 2024 77-600 Avenida Fernando APPLICANT Daniel Hartzler La Quinta Resort and Hotel 49499 Eisenhower Drive La Quinta, CA 92253 OWNER Jeff Austin 2108 The Strand Hermosa Beach, CA 90254 ta alfa CALIFORNIA - The Design and Development Department has reviewed Special Event Permit 2024-0005, pursuant to LQMC Section 9.60.170 (Special events — Residential), and has approved the permit subject to Conditions of Approval, based on the following Findings: A. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. B. There is adequate area to conduct the event and to accommodate the anticipated attendance. Attendees will be staying at the La Quinta Resort hotel and walking to the event, therefore, there will be no on-site parking needed for attendees. C. Fire protection plans and facilities have been provided to the satisfaction of the fire marshal. D. Security plans and facilities have been provided to the satisfaction of the sheriff. E. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. Attendees will be staying at the La Quinta Resort hotel and walking to the event, therefore, there will be no on-site parking needed for attendees. This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must obtain any permits, as may be required below, in order to physically set up the event. ta aIra ( ALIPORNIA - CONDITIONS OF APPROVAL Completion/confirmation prior to start of the event: 1. The applicant agrees to indemnify, defend and hold harmless the City of La Quinta ("the City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. 2. The event is approved for March 29, 2024, from 4:00 pm — 10:00 pm and March 30, 2024 from 12:00 pm — 10:00 pm. The total number of event attendees shall not exceed 200 on-site at any given time. The applicant is required to maintain a count of all event attendees on-site at all times during the event. The event count shall be maintained by the applicant and made available upon request by the Police Department, Fire Department, and/or City Staff. The Police department and/or Fire Department can request reduction of total event participants if amount of participants is detrimental to the health, safety, and general welfare of the community in the area of the proposed event. 3. The applicant shall provide notification of the event to properties and Home Owners Associations within 500 feet of event site, at least fourteen (14) days prior to the event by March 15, 2024. Notification shall include date, time, event scope, and contact information. Proof of notification shall be provided to the Design and Development Department and shall include the following: a) a map showing all properties within a minimum 500 -foot radius of subject property, b) a typed list of all property owners and their mailing address within a 500 -foot radius, and all residents/tenants of said properties, c) photographic evidence of addressed envelopes, d) copy of the written notification, and e) signed affidavit by the applicant that notices have been mailed or delivered. These items may be emailed to the Planning Division at Planning(@_LaQuintaCA.gov. Please provide the case number with correspondence. 4. Applicant shall provide the Design and Development department with list of contact(s) who will be on site during all event hours. Contact(s) will be responsible to respond to calls or complaints regarding the condition, operation, or conduct of event in a ta ra ( ALIPORNIA - timely and appropriate manner. Contact information shall be provided to Design and Development department by March 27, 2024. 5. The applicant shall obtain all other applicable permits, if required, from the appropriate agencies (i.e. Fire Department, Building Department, Sheriff's Department, etc.). Building permits are required for all structures, including tents and canopies, and portable generators. 6. All temporary tents and membrane structures having an area in excess of 400 square feet require permitting from the Fire Department. Exception: Tents open on all sides having a maximum size of 700 square feet, including multiple tents placed side by side, and a minimum clearance of 12 feet to all structures. 7. Special Inspection permit from the Building Division for the following temporary installations required: a. Temporary Electrical Installations. Examples of temporary installations would be generator use, or setup of any transformers, subpanels or receptacle branch circuits, but would not necessarily include cord and plug lighting - Compliance with the California Electrical Code to be demonstrated by plan submittal and review, this would include generator specifications, whether fuel storage is proposed, equipment locations, conductor specifications and conductor installation requirements. 8. This review does not include the use of the main dwelling for assembly purposes or verification of required plumbing fixtures. 9. Any building, structure, facility, complex or improved area, or portions thereof, which are used by the general public shall be provided barrier free design to ensure that these improvements are accessible to and usable by persons with disabilities. Plans shall fully detail how the proposed festival complies with the California Accessibility Standards defined in Title 24 Chapter 11 B and Federal ADA Regulations. 10. The applicant shall obtain an encroachment permit for off-site signs and traffic controls placed within the City's right-of-way. Encroachment permit shall include all applicable insurance, to be provided by City Risk Manager and Public Works. 11. All vendors shall obtain a City Business License. The serving of food and alcoholic beverages during the event shall be subject to the rules and requirements of the Riverside County Health Department and State of California Alcoholic Beverage Control, respectively. Vendors shall have Business Licenses approved prior to the date of the event. ta aIra ( ALIPORNIA - 12. Applicant shall adhere to Fire Department Conditions of Approval. Completion/confirmation during the event: 13. The set-up and operation of the event shall be consistent with the attached exhibits and event information on file. 14. Security personnel shall be easily identifiable to the public by the provision of uniformed personnel. All designated private security personnel must be licensed by the State of California and possess a valid private security license. 15. The applicant shall conform to the City's Noise Ordinance (Municipal Code Section 9.100.210) and specifically the following noise limitations during the event: Before 10:00pm: Sixty-five decibels (65 dB(A)) After 10:00pm: Fifty decibels (50 dB(A)) If the noise consists entirely of impact noise, speech or music, or any combination thereof, each of the noise levels specific above shall be reduced by five dB(A). 16. Extension Cords: Extension cords shall be over -current protected and/or ground -fault interrupter protected. No additional taps are to be in any device. All extension cords shall be of 12/3 gauge wire or greater with approved connectors. 17. Portable Outdoor Gas -Fired Heaters: The storage or use of portable outdoor gas- fired heating appliances is prohibited inside tents, canopies and membrane structures. The heating appliance shall be located not less than 5 -feet from buildings, exits and exit discharges. The heating appliance shall not be located beneath or closer than 5 -feet to combustible decorations and combustible overhangs, awnings, sunshades or similar combustible attachments to buildings. Heating appliances shall be listed and labeled in accordance with ANSI Z83.26/CSA2.37 and provided with a tip -over switch that automatically shuts off the flow of gas if the appliance is tilted more than 15 degrees from vertical. 18. Portable Outdoor Fireplaces: Portable outdoor fireplaces shall be used in accordance with manufacturer's instructions and shall not be operated within 15 feet (3048 mm) of a structure or combustible material. 19. Food Trucks: All food truck apparatus shall be of the motorized type to provide easy relocating and evacuation in the event of an emergency or where otherwise required. All food trucks shall have their own compliment of a minimum 2A10BC (51b) fire extinguisher under current service tag. All food trucks that have fuel -fire equipment shall be provided with adequate ventilation and a commercial kitchen hood ta ra ( ALIPORNIA - extinguishing system. The hood, plenum and duct shall be maintained in a clean and safe operation. The hood suppression system shall be operational and provided with current service tag. 20. Designated Smoking Areas [CFC 3106.4.5]: Smoking shall be permitted only in designated areas. Other areas shall have approved "No Smoking" signs conspicuously posted and maintained. 21. Fireworks/Pyro/Fire Performers: Fireworks, pyrotechnics or fire performers shall require an additional permit and approval. None proposed/permitted. 22. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow capable of igniting combustibles shall be permitted. 23. Surrounding roadways and intersections shall remain readily accessible for passage of emergency response vehicles and private vehicles. There shall be no queuing of vehicles along all surrounding roads for the purposes of dropping off for, picking up for, or entering the event. 24. Roadways/traffic aisles to structures and activities in and around the event will be maintained accessible to emergency vehicles at all times. Parking monitors shall wear light-colored clothing and reflective vests as needed. Flashlights shall be used after dusk. 25. The event is subject to spot inspections by the Police Department, Fire Department, and/or City staff to ensure compliance with the conditions of this letter. 26. Furnishings, decorations or other objects shall not be placed so as to obstruct exits, access thereto, egress therefrom, or visibility thereof. Hangs and draperies shall not be placed over exit doors or otherwise be located to conceal or obstruct an exit. 27. Curtains, draperies, hangings and other decorative materials suspended from walls or ceilings shall meet the flame propagation performance criteria of CCR Title 19 in accordance with section 807.2 or be non-combustible. (CFC 807.1) 28. LP -Gas containers- shall be located outside and adequately protected to prevent tampering, damage by vehicles or other hazards. Equipment such as tanks, valves, tubing and other related components shall be approved. 29. Tents and Canopy(s) plans shall meet the requirements of the 2016 California Building and Fire Code. Tents and temporary membrane structure having an area in excess of 400 square feet shall obtain a permit by submitting plans to the Riverside ta a ;4 (ra (ALIFORNIA County Fire Department. If there are any questions, please contact our office at (760) 346-1870. ComDletion/confirmation after the conclusion of the event (if necessa 30. The event site shall be left clean and in its original manner after the event. All event areas shall be left free of debris after the event concludes. 31. Any damage to public hardscape caused by this event shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION By holding this event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta ("the City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. Scott Nespor, Senior Planner Design and Development Department March 13, 2024 CAL FIRE - RIVERSIDE UNIT RIVERSIDE COUNTY FIRE DEPARTMENT OFFICE OF THE FIRE MARSHAL — LA QUINTA CALIFORNIA 78495 Calle Tampico, La Quinta, CA 92253 • Phone (760) 777-7078 • www.rvcfire.org Dermot Connolly and Daniel Hartzler, Applicants Re: Wedding Event SPEV2024-0005/ 77600 Avenida Fernando The application you submitted for the above referenced special event permit was reviewed and approved by the Riverside County Fire Department with the following conditions. FIRE LANES/ACCESS [CFC 503] No designated fire lanes or fire hydrants shall be blocked or obstructed. All motor vehicles shall be parked in designated parking areas. TENTS AND CANOPY(S) [CFC Chapter 31 ] Tents over 400 square feet will require a plan submittal to the Office of the Fire Marshal for permit. FIREWORKS/PYRO/FIRE PERFORMERS Fireworks and pyrotechnics shall require an additional permit and approval. All questions regarding the meaning of these requirements should be referred to the Office of the Fire Marshal staff at (760)777-7078. Chris Cox — Fire Safety Supervisor Date: 1/19/24 Time: 11:14:34 AM Filename: AGD x Shanfeld & Ruder Wedding 3.30.2024.vwx i_ r I IPL S r yy SU T 36' SU 16 --won 96 :% — L 1b /ZA': 300' 5/U 3 " 0 30' r� r 0 FT 0 M s ' 1 30' • _ • 36' - F • , •� SU • ' 30' 0' o' o' - i• 36'X SU f -' U F m �1 EDm 36' • • `Su' T' 0 0' _ su _ — 8'x40" • 1 1 �+ I so" s6 su z U. - 60" 66" x40" 8'x40" 66" 60" _ su � r o" 60" 8'x t, m 36' DD SU - m ry X FI� i 00 60" 8'x40" Dan x20Floor ° 8'x40" 60" s �1 36'. � y �r '• Fft Y L 66" so" 60" 66" I Qj! - - - � -f Bar Bar X 00 8X 8X ,• ❑ _ m 50 1 L V SAT RECEQTION - 1• 60 SU ; 6 • sU A L r ti % L% 6' 36' r , r F ■ � ` SU SU r ra L 1k X. 7 — mak— ••r $� Copyright © Town & Country Event Rentals, Allo Rights Reserved. No part of this publication may be reproduced, or transmitted in any form by any means - electronic, hotocopylng, or otherwise -without the ex ress written consent of Town & Country Event Rentals. A Install Date: Consultant: VENT /D#: R8: 3/28/2024 Hilary Robinson R9: AGD - Shanfeld & Ruder Wedding Event Date: 3/3O/2024 Designer: R3: R110: 77600 Avenida Fernando Strike Date: 3/31/2024 Drawn By: John Crosetti R5: R13: Town &country_ 77—AIRPO .—T se PARKWAY Guest Count: Scale: Page Size: R6: R14: vn" N",s. CM 9,406 La Quinta, CA 92253 200 1:220 Arch 8:12"x18" RT: R15: / TACER.BIZ