SPEV 2024-0007 Austin Estate 77600 Fenando (Avenida) - Brunch (04.11.2024)4 01114
CALIFORNLA
April 11, 2024
CASE NUMBER
Special Event Permit 2024-0007
ACTIVITY/EVENT
Austin Estate Brunch/Reception
April 12-13, 2024
77-600 Avenida Fernando
APPLICANT OWNER
Daniel Hartzler Jeff Austin
La Quinta Resort and Hotel 2108 The Strand
49499 Eisenhower Drive Hermosa Beach, CA 90254
La Quinta, CA 92253
APPROVAL
The Design and Development Department has reviewed Special Event Permit 2024-0007,
pursuant to LQMC Section 9.60.170 (Special events — Residential), and has approved the
permit subject to Conditions of Approval, based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance. Attendees will be parking/staying at the La Quinta Resort hotel and
walking to the event, therefore, there will be no on-site parking needed for attendees.
C. Fire protection plans and facilities have been provided to the satisfaction of the fire
marshal.
D. Security plans and facilities have been provided to the satisfaction of the sheriff.
E. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption
to local traffic circulation. Attendees will be staying at the La Quinta Resort hotel and
walking to the event, therefore, there will be no on-site parking needed for attendees.
This approval authorizes the applicant to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must obtain any permits, as may be
required below, in order to physically set up the event.
78495 Calle Tampico I La Ruinta, California 92253 1760.717.1000 I www.laquintaca.gov
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CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The applicant agrees to indemnify, defend and hold harmless the City of La Quinta
("the City"), its agents, officers and employees from any claim, action or proceeding
to attack, set aside, void, or annul the approval of this temporary use permit. The City
of La Quinta shall have sole discretion in selecting its defense counsel. The City shall
promptly notify the applicant of any claim, action or preceding and shall cooperate
fully in the defense.
2. The event is approved for April 12, 2024, from 12:00 pm — 3:00 pm and April 13, 2024
from 11:00 am — 5:00 pm. The total number of event attendees shall not exceed 200
on-site at any given time. The applicant is required to maintain a count of all event
attendees on-site at all times during the event. The event count shall be maintained
by the applicant and made available upon request by the Police Department, Fire
Department, and/or City Staff. The Police department and/or Fire Department can
request reduction of total event participants if amount of participants is detrimental to
the health, safety, and general welfare of the community in the area of the proposed
event.
3. The applicant shall provide notification of the event to properties and Home Owners
Associations within 500 feet of event site, at least fourteen (14) days prior to the event
by March 29, 2024. Notification shall include date, time, event scope, and contact
information. Proof of notification shall be provided to the Design and Development
Department and shall include the following:
a) a map showing all properties within a minimum 500 -foot radius of subject
property,
b) a typed list of all property owners and their mailing address within a 500 -foot
radius, and all residents/tenants of said properties,
c) photographic evidence of addressed envelopes,
d) copy of the written notification, and
e) signed affidavit by the applicant that notices have been mailed or delivered.
These items may be emailed to the Planning Division at Planning@LaQuintaCA.gov.
Please provide the case number with correspondence.
4. Applicant shall provide the Design and Development department with list of contact(s)
who will be on site during all event hours. Contact(s) will be responsible to respond
to calls or complaints regarding the condition, operation, or conduct of event in a
78495 Calle Tampico 1 La 4ulnta, California 52253 1 760.777 700G I www.laquintaca.gov
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timely and appropriate manner. Contact information shall be provided to Design and
Development department by April 11, 2024.
5. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Building Department, Sheriff's
Department, etc.). Building permits are required for all structures, including tents and
canopies, and portable generators.
6. All temporary tents and membrane structures having an area in excess of 400 square
feet require permitting from the Fire Department. Exception: Tents open on all sides
having a maximum size of 700 square feet, including multiple tents placed side by
side, and a minimum clearance of 12 feet to all structures.
7. Special Inspection permit from the Building Division for the following temporary
installations required:
a. Temporary Electrical Installations. Examples of temporary installations would
be generator use, or setup of any transformers, subpanels or receptacle
branch circuits, but would not necessarily include cord and plug lighting -
Compliance with the California Electrical Code to be demonstrated by plan
submittal and review, this would include generator specifications, whether fuel
storage is proposed, equipment locations, conductor specifications and
conductor installation requirements.
8. This review does not include the use of the main dwelling for assembly purposes or
verification of required plumbing fixtures.
9. Any building, structure, facility, complex or improved area, or portions thereof, which
are used by the general public shall be provided barrier free design to ensure that
these improvements are accessible to and usable by persons with disabilities. Plans
shall fully detail how the proposed festival complies with the California Accessibility
Standards defined in Title 24 Chapter 11B and Federal ADA Regulations.
10. The applicant shall obtain an encroachment permit for off-site signs and traffic
controls placed within the City's right-of-way. Encroachment permit shall include all
applicable insurance, to be provided by City Risk Manager and Public Works.
11. All vendors shall obtain a City Business License. The serving of food and alcoholic
beverages during the event shall be subject to the rules and requirements of the
Riverside County Health Department and State of California Alcoholic Beverage
Control, respectively. Vendors shall have Business Licenses approved prior to the
date of the event.
78495 Calle Tampico 1 La 4ulnta, California 52253 1 760.777 700G I www.laquintaca.gov
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Completion/confirmation during the event:
12. The set-up and operation of the event shall be consistent with the attached exhibits
and event information on file.
13. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed by
the State of California and possess a valid private security license.
14. The applicant shall conform to the City's Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
Before 10:OOpm: Sixty-five decibels (65 dB(A))
After 10:OOpm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any combination
thereof, each of the noise levels specific above shall be reduced by five dB(A).
15. Extension Cords: Extension cords shall be over -current protected and/or ground -fault
interrupter protected. No additional taps are to be in any device. All extension cords
shall be of 12/3 gauge wire or greater with approved connectors.
16. Portable Outdoor Gas -Fired Heaters: The storage or use of portable outdoor gas-
fired heating appliances is prohibited inside tents, canopies and membrane
structures. The heating appliance shall be located not less than 5 -feet from buildings,
exits and exit discharges. The heating appliance shall not be located beneath or
closer than 5 -feet to combustible decorations and combustible overhangs, awnings,
sunshades or similar combustible attachments to buildings. Heating appliances shall
be listed and labeled in accordance with ANSI Z83.26/CSA2.37 and provided with a
tip -over switch that automatically shuts off the flow of gas if the appliance is tilted
more than 15 degrees from vertical.
17. Portable Outdoor Fireplaces: Portable outdoor fireplaces shall be used in
accordance with manufacturer's instructions and shall not be operated within 15 feet
(3048 mm) of a structure or combustible material.
18. Food Trucks: All food truck apparatus shall be of the motorized type to provide easy
relocating and evacuation in the event of an emergency or where otherwise required.
All food trucks shall have their own compliment of a minimum 2A10BC (51b) fire
extinguisher under current service tag. All food trucks that have fuel -fire equipment
shall be provided with adequate ventilation and a commercial kitchen hood
extinguishing system. The hood, plenum and duct shall be maintained in a clean and
78495 Calle Tampico 1 La 4ulnta, California 52253 1 760.777 700G I www.laquintaca.gov
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safe operation. The hood suppression system shall be operational and provided with
current service tag.
19. Designated Smoking Areas [CFC 3106.4.5]: Smoking shall be permitted only in
designated areas. Other areas shall have approved "No Smoking" signs
conspicuously posted and maintained.
20. Fireworks/Pyro/Fire Performers: Fireworks, pyrotechnics or fire performers shall
require an additional permit and approval. None proposed/permitted.
21. No fireworks, or open flame, or any other device emitting flame or fire or creating a
glow capable of igniting combustibles shall be permitted.
22. Surrounding roadways and intersections shall remain readily accessible for passage
of emergency response vehicles and private vehicles. There shall be no queuing of
vehicles along all surrounding roads for the purposes of dropping off for, picking up
for, or entering the event. All attendees shall park at the La Quinta Resort and Club.
23. Roadways/traffic aisles to structures and activities in and around the event will be
maintained accessible to emergency vehicles at all times. Parking monitors shall wear
light-colored clothing and reflective vests as needed. Flashlights shall be used after
dusk.
24. The event is subject to spot inspections by the Police Department, Fire Department,
and/or City staff to ensure compliance with the conditions of this letter.
25. Furnishings, decorations or other objects shall not be placed so as to obstruct exits,
access thereto, egress therefrom, or visibility thereof. Hangs and draperies shall not
be placed over exit doors or otherwise be located to conceal or obstruct an exit.
26. Curtains, draperies, hangings and other decorative materials suspended from walls
or ceilings shall meet the flame propagation performance criteria of CCR Title 19 in
accordance with section 807.2 or be non-combustible. (CFC 807.1)
27. LP -Gas containers- shall be located outside and adequately protected to prevent
tampering, damage by vehicles or other hazards. Equipment such as tanks, valves,
tubing and other related components shall be approved.
28. Tents in excess of 400 square feet shall not be erected for any purpose without first
obtaining approval and a permit from the Office of the Fire Marshal.
78495 Calle Tampico 1 La 4ulnta, California 52253 1 760.777 700G I www.laquintaca.gov
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Completion/confirmation after the conclusion of the event (if necessary):
29. The event site shall be left clean and in its original manner after the event. All event
areas shall be left free of debris after the event concludes.
30. Any damage to public hardscape caused by this event shall be repaired as directed
by the City Engineer. This includes but is not limited to sidewalks, curb and gutter,
landscaping, and pavement especially within the surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this event, the applicant agrees to indemnify, defend and hold harmless the City
of La Quinta ("the City"), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The
City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall
promptly notify the applicant of any claim, action or preceding and shall cooperate fully in
the defense.
The City may elect to add Conditions to this application request to mitigate any problems
that arise not previously addressed herein.
Scott Nespor, Senior Planner
Design and Development Department
78495 Calle Tampico 1 La 4ulnta, California 52253 1 760.777 700G I www.laquintaca.gov
Here is the information I have for the events, as of 4/3/24:
■ Dates, Times & Event Details:
o April 12 —12pm - 3pm
■ Light brunch for 75-100 people
o April 13 — 11 am - 1 pm
■ Light reception snacks for 50 people
o April 13 —1 pm - 5pm
■ Light reception snacks for 200 people
■ All attendees will be at the Austin Estate (adjacent to the resort)
■ La Quinta Resort & Club to provide:
o Hors d'oeuvre
o (2) Banquet tables, food, food service equipment, umbrellas, and trash bins
o Stewarding to deliver any necessary equipment to keep food items hot (although
they are leaning more towards room -temperature food selections); stewarding also
to provide any prep -stations if needed
**Attendees will be parking at La Quinta Resort and Club**
Thanks,
JASMINA PIPER I Associate Director of Catering
La Quinta Resort & Club
49-499 Eisenhower Drive
La Quinta, CA 92253
P: 760.564.7652
M: 765.760.1671
laquintaresort.com
From: j vnax Para
To:tun's ttadz a: 4itt Ne -.tri
Subject RE: SPEY2024-0007 - A9r+t 12 and 13 Austin at Special Event
Date: Thursday, Apel 4. 2024 6:37:47 PM
Attachment: 111120102.1200
You dont often get email from}asmina.piperiIaquintaresortcom. Learn why this is important
EXTERNAL.: This message originated outside of the city of La Quinn. Please use proper judgement and caution
when opening attachments. clicking links or responding to requests for information.
Good Evening Scott and Daniel.
Please allow me to thank you both for everything you have done to assist with this special
event. I genuinely appreciate it!!
Emergency contact information:
Please feel free to reach out to myself (contact information in my signature line below) or
Laura Gavin: 917-536-3811
Attached is the location of our (2) 8' farm tables:
JASMINA PIPER 1 Assoc Ole D.re.c!o• o' ate-ig
La Ouinta Resort 8 Club
49-499 Eisenhower Drive
Lo Quinto, CA 92253
P: 760.564.7652
M: 765.760.1671
locpirNrorosort rom
jasrr -o.p perxtloauintoresort.com
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