2023-24 InterWest Consulting Group - Amendment 1 - On-Call Bulding Plan Review & Inspection (2)MEMORANDUM
DATE: April 17, 2024
TO: Monika Radeva, City Clerk
FROM: Tania Flores, Admin Tech
RE: Amendment No. 1 to Interwest Consulting Agreement for on-call building code plan review and
inspection services to increase contract amount by $125,000 to $415,000 for fiscal year 2023/24.
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
Approved by City Council on 04/02/2024 - Consent 6
City Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Bid
Sole Source
Procurement Method (one must apply):
RFQ n 3 written informal bids
RFP
Select Source Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
101-6003-60118
Agreement payment will be charged to Account No.:
Agreement term: Start Date 07/01/2023 End Date 06/30/2026
Amount of Agreement, Amendment, Change Order, etc.: $ 125,000
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
nInsurance certificates as required by the Agreement for Risk Manager approval
Approved by: Compliant MyCOI (OM) Date: 4/18/2024
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
Business License No. LIC -0102215 ; Expires: 6/30/2024
Requisition for a Purchase Order has been prepared (Agreements over $5,000) 2324-0088
AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES
WITH INTERWEST CONSULTING GROUP
This Amendment No. 1 ("Amendment 1") to Agreement for Contract Services
("Agreement") is made and entered into as of the 2nd day of April, 2024, ("Effective Date")
by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and
INTERWEST CONSULTING GROUP ("Contracting Party").
RECITALS
WHEREAS, on or about July 1, 2023, the City and Contracting Party entered into
an Agreement to provide On -Call Building Plan Review and Inspection Services, for a
total not to exceed amount of $290,000 per fiscal year; and
WHEREAS, City and Contracting Party mutually agree to amend Section 2.1
Contract Sum of the Agreement to increase the not to exceed amount for Year 1 in the
Initial Term by an additional $125,000 due to additional demand for these services based
on high workload; the fiscal year 2023/24 total not to exceed amount is $415,000.
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 2.1 Contract Sum of the Agreement, is amended to read as follows:
Section 2.1 — Contract Sum of the Agreement. For the services rendered pursuant to this
Agreement, Contracting Party shall be compensated in a total amount not to exceed Four
Hundred Fifteen and Thousand Dollars ($415,000) for Year 1 of the Initial Term, and
Two Hundred and Ninety Thousand Dollars ($290,000) per year for the remaining
life of the Agreement, encompassing Years 2 & 3 of the Initial and any Extended
Terms (the "Contact Sum"), except as provided in Section 1.7.
2. Exhibit B — Schedule of Compensation is amended to read as listed in attached
Exhibit B, incorporated herewith by this reference.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 2 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA INTERWEST CONSULTING GROUP, INC.
a California municipal corporation
JO cMILLEN, City Manager
City of La Quinta, California
Dated:
ATTEST:
MONIKA RADEVA, ity Clerk
City of La Quinta, California
APPROVED AS TO FORM:
SIGNED IN COUNTERPART
Paul Meschino, President
Interwest Consulting Group, Inc.
pmeschino@interwestgrp.com
Dated:
SIGNED IN COUNTERPART
David Kniff, Assistant Secretary
Interwest Consulting Group, Inc.
Dkniff7esgil.com
Dated:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
CITY OF LA QUINTA INTERWEST CONSULTING GROUP, INC.
a California municipal corporation
SIGNED IN COUNTERPART
JON McMILLEN, City Manager
City of La Quinta, California
Dated:
ATTEST:
SIGNED IN COUNTERPART
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
SIGNED IN COUNTERPART
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
Paul Meschino, President
Interwest Consulting Group, Inc.
pmeschino@interwestgrp.com
Dated: 4/17/2024
David Kniff, Assistant Secretary
Interwest Consulting Group, Inc.
Dkniff@esgil.com
Dated:
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section
2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party
under this Agreement is Four Hundred and Fifteen Thousand Dollars ($415,000) for
Year 1 of the Initial Term, and Two Hundred and Ninety Thousand Dollars ($290,000)
per year for the remaining life of the Agreement, encompassing Years 2 & 3 of the
Initial and any Extended Terms. Contracting Party expressly acknowledges and agrees
that the Contract Sum in this Agreement is the annual aggregate total amount covering
this Agreement, that certain Agreement for Contract Services by and between the City
and Esgil, and that certain Agreement for Contract Services by and between the City and
HR Green Pacific, Inc., of or about even date as this Agreement, such that the Contract
Sum as defined herein is the maximum amount available for services provided under all
three agreements. The Contract Sum may be paid to Contracting Party in an amount
identified in Contracting Party's schedule of compensation attached hereto for work tasks
performed and properly invoices by Contracting Party in conformance with Section 2.2 of
this Agreement.
Initial Term:
FY 2023/24 — not to exceed $415,000
FY 2024/25 — not to exceed $290,000
FY 2025/26 — not to exceed $290,000
Extended Term:
FY 2026/27 — not to exceed $290,000
FY 2027/28 — not to exceed $290,000
CONSENT CALENDAR ITEM NO. 6
City of La Quinta
CITY COUNCIL MEETING: April 2, 2024
STAFF REPORT
AGENDA TITLE APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT
SERVICES WITH INTERWEST CONSULTING GROUP FOR ON-CALL BUILDING
CODE PLAN REVIEW AND INSPECTION SERVICES TO INCREASE THE CONTRACT
AUTHORITY FOR UP TO $415,000 IN FISCAL YEAR 2023/24
RECOMMENDATION
Approve Amendment No. 1 to Agreement for Contract Services with Interwest Consulting
Group for on-call building code plan review and inspection services to increase the
contract authority for up to $415,000 in fiscal year 2023/24; and authorize the City
Manager to execute the amendment.
EXECUTIVE SUMMARY
• In June 2023, following a request for proposals (RFP), Council approved a three-year
agreement with Interwest Consulting Group (Interwest), to provide building code plan
review and inspection services (Services) for a total not to exceed amount of $290,000
per fiscal year (FY).
• Due to high levels of building permit activity and staffing vacancies, contract services
are required to assist with the demand.
• Amendment No. 1 (Amendment) requests to increase the not to exceed amount for
FY 2023/24 from $290,000 to $415,000 due to the additional support necessary to
provide the Services.
FISCAL IMNAe i
If approved, Amendment No. 1 would increase the not to exceed amount for Interwest
from $290,000 to $415,000 for FY 2023/24 only; funds will be requested in the FY 2023/24
Budget Report for the Building Division Plan Checks account 101-6003-60118. The not
to exceed amount for the remainder of the agreement initial and any extended terms shall
remain as originally approved at $290,000 per FY.
Initial Term:
Budget
FY 2023/24
$ 290,000
$ 415,000
FY 2024/25
$ 290,000
FY 2025/26
$ 290,000
Possible Extended Term:
FY 2026/27
$ 290,000
FY 2027/28
$ 290,000
TOTAL:
$ 1,575,000
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BACKGROUND/ANALYSIS
The City's on-call building plan review and inspection services encompass review of
structural design and calculations, construction and occupancy type, means of egress,
access and egress for persons with disabilities, electrical and plumbing design, adequate
lighting, ventilation and energy conservation, and fire/life safety systems.
In May 2023, staff issued an RFP for the Services; received 12 proposals; and on June
20, 2023, Council approved three-year agreements, with a possible two-year term
extension, with the four best qualified consultants — Interwest, Bureau Veritas, HR Green
Pacific, and 4Leaf Inc., for a combined amount not to exceed $290,000 per FY, allowing
staff to utilize any of the four consultants for the Services.
Interwest has been the primary consultant utilized since 2023 as they were able to provide
onsite staffing to accommodate high levels of building permit activity while staffing
vacancies were being filled.
The proposed increase in spending authority under the Amendment will allow staff to
continue to utilize Interwest through the remainder of FY 2023/24.
ALTERNATIVES
Council may elect not to approve the Amendment.
Prepared by:
Approved by:
AJ Ortega, Building Official
Danny Castro, Design and Development Director
Attachment: 1. Amendment No. 1 to Agreement for Contract Services
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