SPEV 2024-0008 Austin Estate 77600 Fenando (Avenida) - Wedding (05.02.2024)
May 2, 2024
CASE NUMBER
Special Event Permit 2024-0008
ACTIVITY/EVENT
Austin Estate Wedding/Reception
May 4, 2024
77-600 Avenida Fernando
APPLICANT OWNER
Daniel Hartzler Jeff Austin
La Quinta Resort and Hotel 2108 The Strand
49499 Eisenhower Drive Hermosa Beach, CA 90254
La Quinta, CA 92253
APPROVAL
The Design and Development Department has reviewed Special Event Permit 2024-0008,
pursuant to LQMC Section 9.60.170 (Special events – Residential), and has approved the
permit subject to Conditions of Approval, based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance. Attendees will be parking/staying at the La Quinta Resort hotel and
walking to the event, therefore, there will be no on-site parking needed for attendees.
C. Fire protection plans and facilities have been provided to the satisfaction of the fire
marshal.
D. Security plans and facilities have been provided to the satisfaction of the sheriff.
E. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption
to local traffic circulation. Attendees will be staying at the La Quinta Resort hotel and
walking to the event, therefore, there will be no on-site parking needed for attendees.
This approval authorizes the applicant to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must obtain any permits, as may be
required below, in order to physically set up the event.
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CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The applicant agrees to indemnify, defend and hold harmless the City of La Quinta
(“the City”), its agents, officers and employees from any claim, action or proceeding
to attack, set aside, void, or annul the approval of this temporary use permit. The City
of La Quinta shall have sole discretion in selecting its defense counsel. The City shall
promptly notify the applicant of any claim, action or preceding and shall cooperate
fully in the defense.
2. The event is approved for May 4, 2024, from 3:00 pm – 10:00 pm. The total number
of event attendees shall not exceed 250 on-site at any given time. The applicant is
required to maintain a count of all event attendees on-site at all times during the
event. The event count shall be maintained by the applicant and made available
upon request by the Police Department, Fire Department, and/or City Staff. The
Police department and/or Fire Department can request reduction of total event
participants if amount of participants is detrimental to the health, safety, and general
welfare of the community in the area of the proposed event.
3. The applicant shall provide notification of the event to properties and Home Owners
Associations within 500 feet of event site, at least fourteen (14) days prior to the event
by April 20, 2024. Notification shall include date, time, event scope, and contact
information. Proof of notification shall be provided to the Design and Development
Department and shall include the following:
a) a map showing all properties within a minimum 500 -foot radius of subject
property,
b) a typed list of all property owners and their mailing address within a 500 -foot
radius, and all residents/tenants of said properties,
c) photographic evidence of addressed envelopes,
d) copy of the written notification, and
e) signed affidavit by the applicant that notices have been mailed or delivered .
These items may be emailed to the Planning Division at Planning@LaQuintaCA.gov.
Please provide the case number with correspondence.
4. Applicant shall provide the Design and Development department with list of contact(s)
who will be on site during all event hours. Contact(s) will be responsible to respond
to calls or complaints regarding the condition, operation, or conduct of event in a
timely and appropriate manner. Contact information shall be provided to Design and
Development department by May 1, 2024.
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5. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Building Department, Sheriff’s
Department, etc.). Building permits are required for all structures, including tents and
canopies, and portable generators.
6. All temporary tents and membrane structures having an area in excess of 400 square
feet require permitting from the Fire Department. Exception: Tents open on all sides
having a maximum size of 700 square feet, including multiple tents placed side by
side, and a minimum clearance of 12 feet to all structures.
7. Special Inspection permit from the Building Division for the following temporary
installations required:
a. Temporary Electrical Installations. Examples of temporary installations would
be generator use, or setup of any transformers, subpanels or receptacle
branch circuits, but would not necessarily include cord and plug lighting -
Compliance with the California Electrical Code to be demonstrated by plan
submittal and review, this would include generator specifications, whether fuel
storage is proposed, equipment locations, conductor specifications and
conductor installation requirements.
8. This review does not include the use of the main dwelling for assembly purposes or
verification of required plumbing fixtures.
9. Any building, structure, facility, complex or improved area, or portions thereof, which
are used by the general public shall be provided barrier free design to ensure that
these improvements are accessible to and usable by persons with disabilities. Plans
shall fully detail how the proposed festival complies with the California Accessibility
Standards defined in Title 24 Chapter 11B and Federal ADA Regulations.
10. The applicant shall obtain an encroachment permit for off -site signs and traffic
controls placed within the City’s right-of-way. Encroachment permit shall include all
applicable insurance, to be provided by City Risk Manager and Public Works.
11. All vendors shall obtain a City Business License. The serving of food and alcoholic
beverages during the event shall be subject to the rules and requirements of the
Riverside County Health Department and State of California Alcoholic Beverage
Control, respectively. Vendors shall have Business Licenses approved prior to the
date of the event.
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Completion/confirmation during the event:
12. The set-up and operation of the event shall be consistent with the attached exhibits
and event information on file.
13. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed by
the State of California and possess a valid private security license.
14. The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
Before 10:00pm: Sixty-five decibels (65 dB(A))
After 10:00pm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any combination
thereof, each of the noise levels specific above shall be reduced by five dB(A).
15. Extension Cords: Extension cords shall be over-current protected and/or ground-fault
interrupter protected. No additional taps are to be in any device. All extension cords
shall be of 12/3 gauge wire or greater with approved connectors.
16. Portable Outdoor Gas-Fired Heaters: The storage or use of portable outdoor gas-
fired heating appliances is prohibited inside tents, canopies and membrane
structures. The heating appliance shall be located not less than 5-feet from buildings,
exits and exit discharges. The heating appliance shall not be located beneath or
closer than 5-feet to combustible decorations and combustible overhangs, awnings,
sunshades or similar combustible attachments to buildings. Heating appliances shall
be listed and labeled in accordance with ANSI Z83.26/CSA2.37 and provided with a
tip-over switch that automatically shuts off the flow of gas if the appliance is tilted
more than 15 degrees from vertical.
17. Portable Outdoor Fireplaces: Portable outdoor fireplaces shall be used in
accordance with manufacturer’s instructions and shall not be operated within 15 feet
(3048 mm) of a structure or combustible material.
18. Food Trucks: All food truck apparatus shall be of the motorized type to provide easy
relocating and evacuation in the event of an emergency or where otherwise required.
All food trucks shall have their own compliment of a minimum 2A10BC (5lb) fire
extinguisher under current service tag. All food trucks that have fuel-fire equipment
shall be provided with adequate ventilation and a commercial kitchen hood
extinguishing system. The hood, plenum and duct shall be maintained in a clean and
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safe operation. The hood suppression system shall be operational and provided with
current service tag. None proposed/permitted.
19. Designated Smoking Areas [CFC 3106.4.5]: Smoking shall be permitted only in
designated areas. Other areas shall have approved “No Smoking” signs
conspicuously posted and maintained.
20. Fireworks/Pyro/Fire Performers: Fireworks, pyrotechnics or fire performers shall
require an additional permit and approval. None proposed/permitted.
21. No fireworks, or open flame, or any other device emitting flame or fire or creating a
glow capable of igniting combustibles shall be permitted.
22. Surrounding roadways and intersections shall remain readily accessible for passage
of emergency response vehicles and private vehicles. There shall be no queuing of
vehicles along all surrounding roads for the purposes of dropping off for, picking up
for, or entering the event. All attendees shall park at the La Quinta Resort and Club.
23. Roadways/traffic aisles to structures and activities in and around the event will be
maintained accessible to emergency vehicles at all times. Parking monitors shall wear
light-colored clothing and reflective vests as needed. Flashlights shall be used aft er
dusk. All attendees shall park at the La Quinta Resort and Club.
24. The event is subject to spot inspections by the Police Department , Fire Department,
and/or City staff to ensure compliance with the conditions of this letter.
25. Furnishings, decorations or other objects shall not be placed so as to obstruct exits,
access thereto, egress therefrom, or visibility thereof. Hangs and draperies shall not
be placed over exit doors or otherwise be located to conceal or obstruct an exit.
26. Curtains, draperies, hangings and other decorative materials suspended from walls
or ceilings shall meet the flame propagation performance criteria of CCR Title 19 in
accordance with section 807.2 or be non-combustible. (CFC 807.1)
27. LP-Gas containers- shall be located outside and adequately protected to prevent
tampering, damage by vehicles or other hazards. Equipment such as tanks, valves,
tubing and other related components shall be approved.
28. Tents in excess of 400 square feet shall not be erected for any purpose without first
obtaining approval and a permit from the Office of the Fire Marshal.
Completion/confirmation after the conclusion of the event (if necessary):
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29. The event site shall be left clean and in its original manner after the event. All event
areas shall be left free of debris after the event concludes.
30. Any damage to public hardscape caused by this event shall be repaired as directed
by the City Engineer. This includes but is not limited to sidewalks, curb and gutter,
landscaping, and pavement especially within the surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this event, the applicant agrees to indemnify, defend and hold harmless the City
of La Quinta (“the City”), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The
City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall
promptly notify the applicant of any claim, action or preceding and shall cooperate fully in
the defense.
The City may elect to add Conditions to this application request to mitigate any problems
that arise not previously addressed herein.
Scott Nespor, Senior Planner
Design and Development Department
Katie Austin & Lane Armstrong - May 04, 2024
Austin Estate - Pool & Patio
DINNER AROUND POOL FINAL
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PLANNING APPROVAL
ADMINISTRATIVE
CASE# ____________________
EXHIBIT# ____________________
INITIAL snespor
DATE 05/02/2024 1:12:22 PM
Spev2024-0008
Department of Alcoholic Beverage Control
SUPPLEMENTAL DIAGRAM
State of California
Gavin Newsom, Governor
Instructions to Applicant:
Draw a sketch of the area on which the licensed premises is or will be located Show adjacent structures and nearest cross
streets. If this is an event for a daily license, catering authorization, event authorization or miscellaneous use, show the
area where sales and consumption of alcoholic beverages will occur. Post a copy of this diagram with Daily License,
Catering Authorization or Event Authorization where the event is held. Sales and consumption of alcoholic beverages
must be confined to the area designated in the diagram and supervised to prevent violations of the Alcoholic Beverage
Control Act.
1. APPLICANT NAME (Last, first, middle) 2. LICENSE TYPE
3. PREMISES ADDRESS (Street number and name, city, zip code) 4. NEAREST CROSS STREET
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I have read the above instructions and I declare under penalty of perjury that the above diagram is true and correct.
APPLICANT SIGNATURE DATE SIGNED
FOR ABC USE ONLY
CERTIFIED CORRECT (Signature) PRINTED NAME INSPECTION DATE
ABC-253 (rev. 07/19)
April 24, 2024
City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
RE: SPEV2024-0008 5-4-24 Wedding
To who m it may concern,
The purpose of this leter is to request expedited processing for Special Events Permit SPEV2024-0008.
This event will have limited parking and traffic impacts, as the guests will be parking at La Quinta Resort
& Club, will not have outdoor tents or other structures that require a building permit, will have limited
outdoor amplified music, and will not require a permit from the California Department of Alcoholic
Beverage Control for consump�on of alcohol to be obtained, as La Quinta Resort & Club already has a
Caterer Permit.
As La Quinta Resort & Club plans to con�nue using the Aus�n Estate for Special Event Func�ons, we will
con�nue to work with the clients of those events to make sure all needed documents are completed in a
�mely manner allowing for future Special Event Permit applica�ons to be submited within the 45-day
�me frame.
La Quinta Resort & Club appreciates your considera�on in approving the expedi�ng of this Special Events
Permit. We know the extra �me and effort it will take to get this requested Special Events Permit
completed on an expedited schedule.
Sincerely,
Daniel Hartzler
Assistant Director of Finance
La Quinta Resort & Club