2016 36855 East of Madison LLC - SIA On-SiteCITY OF LA QUINTA
S11-BD1
PARCEL MAP 6855
ON -SITE IMPROVEMENTS
•
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A. Subdivider has prepared and submitted to City for final approval and recordation a final map or arce
map (the "Map") of a unit of land in the City of La Quinta, County of Riversicle� which unit of land is
known as Parcel No. 36855 (the "Parcel") pursuant to the provisions of Section 66410, et seq. of the
California Government Code (the "Subdivision Map Act"). The Subdivision Map Act and City
ordinances and regulations relating to the filing, approval and recordation of subdivision maps are
sometimes collectively referred to in this Agreement as the "Subdivision Laws."
B. A tentative map of the Parcel has been approved subject to the Subdivision Laws and to the
requirements and conditions adopted at the Director's Hearing on August 25, 2015 (the "Conditions of
Approval"). The Conditions of Approval is on file in the office of the City Clerk and is incorporated into
this Agreement by reference.
C. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and
private improvements (the "Improvements").
D. The Improvements have not been installed and accepted at this time.
E. It is therefore necessary that Subdivider and City enter into an agreement f r t e insta at on o e
Improvements as provided in Section 66462 of the Subdivision Map Act. In consideration of approval
of a final map for the Parcel by the City Council, Subdivder desires to enter into this Agreement,
whereby Subdivider promises to install and complete, at Subdivider's own expense, all the public
improvement work required by City in connection with the proposed Parcel. Subdivider has secured
this Agreement by improvement security required by the Subdivision Laws and approved by the City.
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Prior to submittal of the Map for approval by the City Council, Su ivi er s a
furnish complete original improvement plans for the construction, installation and completion of the
Improvements meeting the requirements of the City Engineer. The Improvement Plans for the Parcel
shall be maintained on file in the office of the City Engineer and shall be incorporated into this
Agreement by reference. All references in this Agreement to the Improvement Plans shall include
reference to any specifications for the Improvements as approved by the City Engineer.
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lq_� n - Subdivider shall construct the Improvements required to be constructed on the
Improvement Plans or agreed to be constructed under the Resolution of Approval and this Agreement
as more specifically described in Exhibit "A." attached hereto and expressly made a part hereof by
this reference, and shall bear the full cost thereof, The methods, standards, specifications, sequence,
and scheduling of construction shall be as approved by the City Engineer.
3. ___p- . Subdivder shall at all times guarantee Subdivider's performance of this
Agreement by furnishing to City, and maintaining, good and sufficient security as required by the
Subdivision Laws on forms and in the amounts approved by City for the purposes as follows:
A. One class of security to be provided by Subdivider, hereinafter referred to as "performance
security," shall assure the faithful performance of this Agreement including construction of the
Improvements, payment of Subdivider's fair share of Improvements which have een or w e
constructed by others ("Participatory Improvements"), and payment of plan check and permit
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7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind
approved for securing deposits of public moneys with City or in favor of City, as specified in
Section 16430 of the California Government Code, deposited, at City's option, with City or a
responsible escrow agent or trust company;;
C. All securities shall be furnished in accordance with the provisions of Exhibit A: The amount of the
performance security shall equal one hundred percent (100%) of the estimated cost of
constructing the Improvements, including payment of plan check and permit fees, as estimated by
the City Engineer or a duly authorized representative of the City Engineer. The amount of
Payment security shall equal the amount of the amount of performance security, except as
otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security
shall equal Ten Percent (10%) of the amount of performance security except as otherwise set
forth in Exhibit A. The securities required by this Agreement shall be kept on file with the City
Clerk. The terms of the security documents specified in this Agreement are incorporated into this
Agreement by this reference. If any security is replaced by another approved security, the
replacement shall be filed with the City Clerk and, upon filing, shall be deemed to have been
made a park of and incorporated into this Agreement. Upon filing of a replacement security with
the City Clerk, the former security may be released. The City Engineer shall approve replacement
of security.
D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to
the forms of security provided. Administrative fees shall apply to the subdivision (final map, Parcel
reap or waiver of Parcel map) rather than to individual security instruments. The fees shall be
paid separately for each different form and/or source (surety or financial institution) of security
initially submitted and for substitution of securities but shall not be required for submittal of
warranty security if the warranty security is of the same form and from the same source as the
performance security it replaces. Administrative fees for security shall be as follows:
1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and
4) of SECTION 3.E., which require the establishment of evidence of the reliability of the
surety or financial institution, the administrative fee shall be One Hundred Fifty Collars
(150.00).
2) For liens on real property as described in Paragraph 5) of SECTION 3.B,, for which City will
prepare lien agreements and subordination agreements, administer valuation of the real
property and administer the agreements over the life of the lien, all of which require legal
assistance and financial advice, Subdivider shall pay to City an administration fee of One Half
of One Percent (0.5%) of the estimated cost of the improvements secured but not less than
Five Hundred Dollars ($500.00) nor more than Five Thousand Collars ($5,000.00).
3) For other forms of security listed in Section 3 B, above, there will be no administrative fee.
E. participatory Improvements, if any, are identified in Exhibit A. Security for Participatory
Improvements shall remain in place until the Participatory Improvements are constructed and
actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost
of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of
Subdivider's share of the cost of the Participatory Improvements, Payment security and warranty
security shall not be required for Participatory Improvements.
Upon written demand from City Subdivider shall deposit cash with City in lieu of or in
replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit
said cash within 30 days of the date of the written demand from City, City may present a written
demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City
the lesser of: 1) the amount demanded, or 2) the amount of the security.
F. Security shall not expire, be reduced or become wholly or partially invalid for any reason,
including non --payment of premiums, modifications of this Agreement and/or expiration of the time
for performance stated in this Agreement.
C. Security shall be released in the following manner:
1) Performance -security -shall be _released upon the _final completion and acceptance or
approval, by the City Council of the Improvements subject to the provisions of Section 10 of
this Agreement.
2) The City Engineer may authorize partial reduction of performance security as work
progresses, upon application by Subdivider. However, no such reduction shall be for an
amount less than Ten Percent (10%) of the total performance security provided for the faithful
performance of the act or work. In no event shall security be reduced below that required to
guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%).
The City Engineer shall not allow more than two partial reductions of security furnished for
any improvement agreement.
3) Participatory Improvement security shall be released Upon payment by Subdivider of
Subdivider's share of the cost or estimated cost of the Participatory Improvements.
4) If City receives no notice of recorded claims of Berl, labor and materials security shall be
released in full 90 days after final acceptance and/or approval by the City Council, of the
Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision
(trap Act shall apply.
5) No security given for the guarantee or warranty of work shall be released until the expiration
of the warranty period and until any claims filed during the warranty period have been settled.
As provided in paragraph 13 of this Agreement, the warranty period shall not commence until
final acceptance of all the work and improvements by the City pursuant to Paragraph 10.
Warranty security not utilized during the warranty period shall be released one year after final
acceptance or approval by the City Council of all Improvements. However, if at the end of the
one-year warranty period, there are one or more outstanding requests by City for
performance of work or provision of materials under the terms of the warranty, warranty
security shall be retained until the outstanding requests are satisfied or until Subdivider has
made other arrangements satisfactory to the City Engineer.
6) City may retain from any security released an amount sufficient to cover costs and
reasonable expenses and fees, including reasonable attorneys'fees.
4. Permit eatj rer1; Prior to commencing any phase of work, Subdivider shah obtain all permits
required for that phase of work and pay all required fees, Work performed under a permit or permits
shall comply with all provisions of the required permits.
5q C stt _lr-n r( vYern nts. When the construction of one or more of the Improvements requires or
11—necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its
best efforts purchase such real property at a reasonable price. In the event that Subdivider is
unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider
may request in writing that City attempt to acquire such real property. City may, but is not required to,
agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and
Subdivider shall enter a separate written agreement in a forms acceptable to the City Attorney. Said
separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%)
of the appraised fair market value of the real property. Any unexpended portion of said advance shall
be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be
paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall
the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate
Su divider's obligation to construct the applicable improvement pursuant to this Agreement or the
Conditions of Approval.
6. Cr€it frf err ry,lt��smml�s nctjs;
6.1 a nstrsic �rrrar-pf 1 jr v r?�ents. Subdivider shall begin construction of the Improvements within
ninety (90) days and shall complete construction within twelve (12) months after the approval of this
Agreement. Portions of the Improvements may be completed at a later date, as determined by the
City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of
the Improvements within the specified time periods shall constitute cause for City, in its sole
discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise
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improvement security requirements as necessary to ensure completion of the improvements, and/or
to require modifications in the standards or sequencing of the Improvements in response to changes
in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise
affect the validity of this agreement or Subdivider's obligations hereunder.
6.2 jnspeLg1jog. Subdivider shall at all times maintain proper facilities and safe access for inspection
of the public improvements by City and to the shops wherein any work is in preparation. Upon
completion of the work, the Subdivider may request a final inspection by the City Engineer or the City
Engineer's authorized representative. If the City Engineer or the designated representative
determines that the work has been completed in accordance with this Agreement, then the City
Engineer shall certify the completion of the public improvements to the City Council. No
improvements shall be finally accepted unless all aspects of the work have been inspected and
determined to have been completed in accordance with the Improvement Plants and City standards
and accepted by the City as described in Paragraph 10 of this Agreement. Subdivider shall bear all
costs of plan check, inspection and certification.
7. Force f aieure. In the event that Subdivider is unable to perform within the time limits herein due to
strikes, act of Cods or other events beyond Subdivider's control, the time limits for obligations affected
by such events will be extended by the period of such events.
8 Time t nsio t. Subdivider may make application in writing to the City Council for an extension of
time for completion of the Improvements, The City Council, in its sole and absolute discretion, may
approve or deny the request or conditionally approve the extension with additions or revisions to the
terms and conditions of this Agreement.
As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance
to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the
securities shall be sufficient to ensure the performance of and payment for Improvements that remain
incomplete at the time of the extension, and to provide warranty security on completed
Improvements.
0. Before final approval of street improvements, Subdivider shall place survey
monuments in accordance with the provisions of Sections 66495, et sec, of the Subdivision Map Act
and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that
the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor
setting the monuments„ and intersection monument tie -outs for monuments set in public streets.
10. Final cco:,tarrr::e of ImLrov_�rjgrrts At the completion of construction and prior to acceptance of the
Improvements by City, Subdivider shall submit a request for final approval by City. The request shall
be accompanied by any required certifications from Subdivider's engineers or surveyors, approval
letters from other agencies having jurisdiction over and approval authority for improvements required
by this Agreement or the Conditions of Approval„ and any required construction quality documentation
not previously submitted.
Upon receipt of said request, the City Engineer or a duly -authorized representative will review the
required documentation and will inspect the Improvements. If the Improvements are determined to
be in accordance with applicable City standards and specifications, and as provided herein,
obligations required by the Conditions set forth in the Resolution of Approval and this Agreement
have been satisfied, and Subdivider has provided revised plans as required in Paragraph 12,
hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council.
11. rIjUtr t o hj!prj rrj tta, Until such time as the Improvements are accepted by City in accordance
with Paragraph 10, Subdivider shall be responsible for and bear the risk of loss to any of the
improvements constructed or installed. Until such time as all Improvements required by this
Agreement are fully completed and accepted by City, Subdivider will be responsible for the care,
maintenance of, and any damage to such improvements. City shall not, nor shall any officer or
employee thereof, be liable or responsible for any accident, loss or damage, regardless of cause,
happening or occurring to the work or improvements specified in this Agreement prior to the
completion and acceptance of the work or improvements. All such risks shall be the responsibility of
and are hereby assumed by Subdivider.-
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12: qvi Lbrjg o FLr When the Improvements have been inspected and approved by the City
Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the
plans depict the actual Improvements constructed. When necessary revisions have been made, each
separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or
,,Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the
improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to
the City Engineer.
11 lnnp Qve,1 fieij art e Subdivider hereby guarantees the Improvements to City for a period of on
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(1) year, beginning on the date of final acceptance of the Improvements by the City Council, against
any defective work or labor done, or defective materials furnished, and shall repair or replace such
defective work or materials. If within the warranty period any work or improvement or park of any
work or improvement done,furnished, installed, constructed or caused to be done, furnished, installed
or constructed by Subdivider fails to fulfill any of the requirements of this Agreement or the
improvement plans and specifications referred to herein, Subdivider shall without delay and without
any cost to City, repair or replace or reconstruct any defective or otherwise unsatisfactory part or
parts of the work or structure. Should Subdivider fail to act promptly or in accordance with this
requirement, Subdivider hereby authorizes City, at City's sole option, to perform the work twenty (20)
days after mailing written notice of default to Subdivider and to Subidivider's Surety, and agrees to
pay the cost of such work by City. Should City determine that an urgency requires repairs or
replacements to be made before Subdivider can be notified, City may, in its sole discretion, make the
necessary repairs or replacement or perform the necessary work and Subdivider shall pay to City the
cost of such repairs
14. Release -of S cu ity. City shall retain and release securities in accordance with the provisions of
Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require
Subdivider to provide a title report or other evidence sufficient to shove claims of lien, if any, that may
affect the amount of payment security released.
15. Qiity? "rght to L1r : if Subdivider fails to perform any obligation hereunder and such obligation has not
been performed, or commenced and diligently pursued, within sixty (60) days after written notice of
default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of
such performance by City including costs of suit and reasonable attorney's fees incurred by City in
enforcing such obligation. In cases of emergency or compelling public interest, as determined by the
City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall
be deemed waived and all other provisions of this Article shall remain in effect.
16. *rp er gr �°�gkaiic Utility Facilities. Subdivider shall replace or
have replaced, or repair or have repaired, as the case may be, all public improvements, public utilities
facilities and surveying or subdivision monuments which are destroyed or damaged as a result of any
work performed under this Agreement. Subdivider shall bear the entire cost of replacement or repairs
of any and all public or public utility property damaged or destroyed by reason of any work done
under this Agreement, whether such property is owned by the United States or any agency thereof, or
the State of California, or any agency or political subdivision thereof, or by City or any public or
private utility corporation or by any combination of such owners. Any repair or replacement shall be to
the satisfaction, and subject to the approval, of the City Engineer.
17. Indemnification.
a. Neither City nor any and all of its officials, employees and agents ("Indemnified parties") shall be
liable for any injury to persons or property occasioned by reason of the acts or omissions of
Subdivider, its agents or employees in the performance of this Agreement. Subdivider further agrees
to protect and hold harmless Indemnified parties form any and all claims, demands, causes of action,
liability or loss of any sort, including, but not limited to, attorney fees and litigation expenses, because
of, or arising out of, acts or omissions of Subdivider, its agents or employees in the performance of
this Agreement, including all claims, demands, causes of action, liability, or loss because of, or arising
out of, in whole or in part, the design of construction of the Improvements. This indemnification and
agreement to hold harmless shall extend to injuries to persons and damages or taking of property
resulting from the design or construction of said subdivision, and the public improvements as
provided herein, and in addition, to adjacent property owners as a consequence of the diversion of
waters from the design or construction of public drainage systems, streets and other public
improvements.
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b. Acceptance by City of the Improvements shall not constitute an assumption by City of any
responsibility for any damage or taking covered by this paragraph. City shall not be responsible for
the design or construction of the subdivision or the improvements _pursuant to the approved
Improvement Flans or map, regardless of any negligent action or inaction taken by City in approving
the plans or map, unless the particular improvement design was specifically required by City over
written objection by Subdivider submitted to the City Engineer before approval of the particular
improvement design, which objection indicated that the particular improvement design was
dangerous or defective and suggested an alternative safe and feasible design. Except as may be
provided above, City shall not be liable for any negligence, nonfeasance, misfeasance or
malfeasance in approving, reviewing, checking, or correcting any plans or specifications or in
approving, reviewing or inspecting any work or construction. Nothing contained in this paragraph is
intended to or shall be deemed to limit or waive any protections or immunities afforded by law to City
or any and all of its officials, employees and agents ("Indemnified Parties"), by virtue of city's approval
of the plan or design of the Improvements, including without limitation the protections and immunities
afforded by Government Code Section 830.6. After acceptance of the improvements, Subdivider shall
remain obligated to eliminate any defect in design or dangerous condition caused by the design or
construction defect; however, Subdivider shall not be responsible for routine maintenance. Provisions
of this paragraph shall remain in full force and effect for ten (10) years following the acceptance by
City of the Improvements. It is the intent of this paragraph that Subdivider shall be responsible for all
liability for design and construction of the Improvements installed or work done pursuant to this
Agreement and that city shall not be liable for any negligence, nonfeasance, misfeasance or
malfeasance in approving, reviewing, checking, or correcting any plans or specifications or in
approving, reviewing or inspecting any work or construction. The Improvement Security shall not be
required to cover the provisions of this paragraph.
18. No Modification -of, Conditions. This Agreement shall in no respect act to modify or amend any
provision of the Conditions of Approval. In the event that any requirement or condition of this
Agreement is inconsistent with or fails to include one or more provisions of the Conditions of
Approval, which document(s) is (are) incorporated herein by reference, the provisions in the
Conditions of Approval shall remain in effect and shall control.
19. SevprabLlity, In the event that a court of competent jurisdiction determines that any provision or
provisions of this Agreement are unenforceable, all provisions not so held shall remain in full force
and effect.
20. Subdivider No,, =1�.rj� ;�t sue. Neither Subdivider nor any of >ubdivider's agents, employees, or
contractors are or shall be considered to be agents of City in connection with the performance of
Subdivider's obligations under this Agreement.
21. -General Provisions;
A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent
by registered or certified mail, return receipt requested, to the parties at their respective
addresses indicated hereon. Notices personally delivered shall be effective upon delivery.
Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of
delivery or refusal indicated on the return receipt. Either party may change its address for notices
hereunder by notice to the other given in the manner provided in this subparagraph.
5 The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the
heirs, executors, administrators, assigns, and successors of the parties hereto.
C. (Neither party to this Agreement relies upon any warranty or representation not contained in this
Agreement.
D. This Agreement shall be governed by and interpreted with respect to the laws of the State of
California.
E. In the event of any dispute between the parties with respect to this Agreement, the prevailing
party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing
party.
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F.Any failure mdelay by either party in asserting any of itsrightsand remedies as to any default
shall not operate as a waiver of any default or of any such rights or remedies provided for
hereunder.
G. Time is of the essence in the performance of each and every provision of this Agreement.
H. The Recitals 1uthis Agreement are hereby incorporated into and expressly made e part ofthe
tmmnm ofthis Agreement.
|. This Agreement constitutes the entire agreement of the parties with respect to the subject matter.
All modificationa, amendmente, or waivers of the terms of this Agreement must be in writing and
signed bythe appropriate representatives ofthe parties.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first
written above.
ClTrCity of La Quinta
La Quinta, CA 92253
City Manager
*||
Susan Maysels, City Clerk
East of Madison, LLC, a Delaware limited liability compan�
80-955 Avenue 52 By: 120 Acre Partners,
La Quinta, By ationwide Realty
ByBr I Ellis
Title: President
Ltd., its member and manager
Tnvestbrs, Ltd., its member and manager
Reviewed and
CT-i- * Jon, VPC ity , Engineer Date I
m h_yR, Jon
William H. lhrke, City Attorney Date
8wy
F. Any failure or delay by either party in asserting any of its rights and remedies as to any defaull
shall not operate as a waiver of any default or of any such rights or remedies provided for
hereunder.
G. Time is of the essence in the performance of each and every provision of this Agreement,
H. The Recitals to this Agreement are hereby incorporated into and expressly made a part of the
terms of this Agreement.
J. This Agreement constitutes the entire agreement of the parties with respect to the subject matter.
All modifications, amendments, or waivers of the terms of this Agreement must be in writing and
signed by the appropriate representatives of the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first
written above.
CITY: City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
760/777-7075
SIGNED IN COUNTFraERPART
nk_J'.' Spe_v_a_ce_k',' City M-enege'rDate
ATTEST:
SIGNED IN COUNTERPART
...... .... . ......
Susan Maysels, City Clerk
East of Madison, LLC, a Delaware limited liability company
80-955 Avenue 52 , By: 120 Acre Partners, Ltd®, its member and manager
La Quints, CA!)� 5 3 By ationwide Realty Investors, Ltd®, its member and manager
By. ......... . . .....
lad Ellis Date
Title-. President
By-,
Date
Title
Reviewed and Approved:
4 <
t6tyEngi��r6f''; by FR��Jio;n� n,
I C,
Approved as to Form
.... . ...... William H. lhr'ke, City Attorney Date
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Exhibit A
SECURITY — PARCEL MAP NO. 36855
ON -SITE IMPROVEMENTS
Improvements designated as "Participatory" have been or will be constructed by others. Security for
Participatory Improvements shall remain in place indefinitely until called upon or released by City.
Monumentation security shall guarantee performance of or payment for the work and shall be utilized or
released as specified in Chapter 4, Article 9 of the Subdivision Map Act.
As elements of the work are completed, Subdivider may request a maximum of two partial releases of
performance security. Partial releases shall be for not less than ten percent (10%) of the total
performance security for the Parcel and shall not reduce total performance security below the amount
necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases
of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer.
Requests for partial releases, setting forth in detail the amount of work completed and the value thereof,
shall be made in writing to the City Engineer.
Labor & materials security shall remain in place until 90 days after all required Parcel improvements are
complete and accepted by the City Council.
Improvement Description
Performance
Storm Drain Lateral
$
2,000
Totals
$
2,000
Standard 10% Contingency
$
200
Total Construction Cost
$
2,200
Professional Fees, Design 10%
$
220
Professional Fees, Const 10%
$
220
Bond Amount
$
2,640
Labor & Materials
05/11/16: Cash Security Deposit for $2,640 was posted with the City's Finance
Department, thus, there is no Performance Bond on file.
TO: Frank J. Spevacek, City Manager
FROM: Bryan McKinney, Principal Engineer,�el"
DATE: May 9, 2016
RE: Subdivision Improvement Agreement for On -Site Storm Drain
Improvements for Three Lots within the Madison Club Development
Associated with Parcel Map o® 36855
Attached for your signature is a Subdivision Improvement Agreement with East of
Madison, LLC for the property referenced above.
Please sign the attached agreement(s) and return it to the City Clerk for processing
and distribution®
Brian Ellis ' President
La Quinta, CA 92253
Re: Subdivision Improvement Agreement for On -Site Storm Drain Improvements for
Three Lots within the Madison Club Development Associated with Parcel Map No.
36855
Enclosed is the fully executed original agreement between East a Madison, LLC. and
the City of La Quinta for the above -mentioned service.
Should you have any questions, please contact Principal Engineer Bryan McKinney at
~Deputy City Clerk
'
CONSENT CALENDAR ITEM NO.
City of La Quinta
CITY COUNCIL MEETING° April 5, 2016
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL PARCEL
MAP AND SUBDIVISION IMPROVEMENT AGREEMENT ASSOCIATED WITH PARCEL MAP NO.
36855 WITHIN THE MADISON CLUB DEVELOPMENT
RECOMMENDATION
Adopt a resolution granting conditional approval of Final Parcel Map and Subdivision
Improvement Agreement for Parcel Map No. 36855; and authorize the City Manager to
execute said agreement.
EXECUTIVE SUMMARY
• East of Madison, LLC (Developer), the developer of Parcel Map No. 36855 located
within the Madison Club, has requested conditional approval of a Final Parcel Map.
• This ministerial action completes the subdivision process. The Developer has either
satisfied all conditions or will secure them through agreements within 30 days.
FISCAL IMPACT - None.
BACKGROUND/ANALYSIS
Parcel Map No. 36855 is within the Madison Club residential development located north of
Avenue 54 and east of Madison Street (Attachment 1). The Final Parcel Map subdivides two
existing lots into three residential lots. The site was previously rough graded and on -site
street improvements were completed by the Developer.
The Developer seeks conditional approval of the Final Parcel Map (Attachment 2) and
Subdivision Improvement Agreement (Attachment 3). Thereafter, the Developer has 30
days to obtain all necessary signatures, execute the Subdivision Improvement Agreement,
and submit securities for the on -site improvements. If these activities are not completed
within 30 days, the map will be rescheduled for Council consideration only after all items are
complete.
ALTERNATIVES
The Council could deny conditional approval and require the Developer to complete all
items; however, this would unnecessarily burden the Developer and delay the project, and is
therefore not recommended.
Prepared by: Bryan McKinney, P.E., Principal Engineer
Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer
Attachments: 1. Vicinity Map
2. Final Parcel Map 36855
3. Subdivision Improvement Agreement
41
RESOLUTION NO. 2016 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, GRANTING CONDITIONAL
APPROVAL OF FINAL PARCEL MAP AND SUBDIVISION
IMPROVEMENT AGREEMENT ASSOCIATED WITH PARCEL
MAP NO. 36855 AND AUTHORIZING A TIME EXTENSION
FOR SATISFACTORY COMPLETION OF THE CONDITIONAL
REQUIREMENTS TO VALIDATE THE APPROVAL
WHEREAS, the City Council conducts only two regular meetings per month and
the time interval between these meetings occasionally creates an undue hardship for
business enterprises and individuals seeking approval of subdivision maps; and
WHEREAS, the City Council, as a matter of policy, allows a subdivider to have
City staff present a map for consideration of approval when the requisite items
necessary for a final map approval are nearly, but not completely, finished; thus,
yielding to the subdivider additional production time for preparation of those items;
and
WHEREAS, the subdivider has demonstrated to City staff and the City Council
that it has made sufficient progress with items required for final map approval, and it
is reasonable to expect the subdivider to satisfactorily complete the items, including
City staff review time, within thirty (30) days without adversely impacting other
ongoing work commitments of City staff, and
WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council
broad authority to authorize time extensions regarding final map approval, or
disapproval, upon receiving it for consideration; and
WHEREAS, the City Council relies on City staff to review all required items for
conformance with relevant requirements, and it is therefore appropriate for the City
Council to approve the final map subject to review and confirmation of the required
items by City staff within a reasonable period of time.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta,
California, as follows:
SECTION 1. The Final Parcel Map 36855 is conditionally approved provided the
subdivider submits all required item(s) on or before May 5, 2016.
SECTION 2. The City Council's approval of the Final Parcel Map shall not be considered
valid until the City Engineer has signed the map indicating that it conforms to the
tentative parcel map, the Subdivision Map Act, and all ordinances of the City.
SECTION 3. The City Engineer shall withhold his signature from the map until the
subdivider has completed the following requirement and any other requirements not
expressly described here to the City Engineer's satisfaction:
43
Resolution No. 2016-
Parcel Map No. 36855
Adopted: April 5, 2016
Page 2 of 2
A. Finalize the Final Parcel Map and obtain all necessary signatures
B. Provide executed Subdivision Improvement Agreement
C. Submit securities for on -site improvements
SECTION 4. The City Clerk shall withhold affixing the City Seal to the map title page,
along with her attesting signature, until the City Engineer has signed the map.
SECTION 5. The time extension for satisfying the requirements of the conditional
approval for this Final Parcel Map shall expire when City offices close for regular
business on May 5, 2016. If the subdivider has not satisfied the requirements in
Section 3, herein, by the expiration deadline, the Final Parcel Map shall be considered
disapproved. Disapproval does not deny any rights the subdivider may have under the
Map Act to resubmit the Final Parcel Map for approval, or disapproval.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City
Council held on this 5th day of April 2016, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
ATTACHMENT 1
PARCEL MAP NO. 36855
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