FY 2015/2016 BudgetMil Die] :
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City of La Quinto
Approved Budget
City Council
Linda Evans
Mayor
Kristy Franklin
Mayor Pro -Tern
John Pena
Council Member
City Staff
Lee Osborne
Council Member
Robert Radi
Council Member
Frank Spevacek, City Manager
Edie Hylton, Deputy City Manager
William Ihrke, City Attorney
Rita Conrad, Finance Director
Les Johnson, Community Development Director
Susan Maysels, City Clerk
Tim Jonasson, Public Works Director
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June 30, 2015
It is my pleasure to present the City of La Quinta, Successor to the La Quinta
Redevelopment Agency, and La Quinta Financing Authority Budgets for the 2015/2016
Fiscal Year. This document represents a comprehensive statement of the City's goals,
and the personnel and financial commitments needed to achieve these goals.
The City has undergone a multitude of changes over the past few years. Our once
bustling economy, which brought needed revenue, saw a dramatic drop with the
onset of the Great Recession. That onset sparked the resizing of City Hall, reduction of
services, reduction of across-the-board expenses, and a dramatic turnaround in the
way we do business. With Council's guidance, we became a City who worked lean and
smart, did more with less, and invested in training and services to ensure there was
the right balance between the community's needs and the services we provided. To
that end, an investment in technology began to bring the City into the 21st century
and has culminated in online services including permit tracking, licensing, and
increased transparency.
During this transition, the economy slowly improved and I am pleased to say revenues
are modestly growing; however, the State actions that increase City operating costs
combined with rising public safety contract costs have had an impact. It is imperative
that the City actively seek more sources of revenue to ensure long-term fiscal
solvency.
Operating Budget and Capital Improvement Program
The City's primary budgets are the 2015/2016 Operating Budget and the 2015/16
Capital Improvement Program (CIP). The Operating Budget is balanced with revenues
exceeding expenditures by $180,200. This projected surplus will be reserved for
unanticipated operating expenses that may arise this fiscal year. The CIP projects
investing $14,697,738 in infrastructure, facility maintenance, and new construction
this fiscal year. Of this amount, $5,186,000 is derived from General Fund revenue and
the remaining $9,511,738 from non -General Fund revenue sources including fees
collected for specific capital projects and Measure A funds (Riverside County's half -
cent sales tax for transportation). For the first time in many years, the City will
allocate $3,634,000 (a significant portion of the $5,186,000 General Fund revenue
allocation) from reserve funds for critical, one-time capital improvement projects.
Operating Budget revenue is projected to be $1,100,000 higher than the 2014/15
Operating Budget. Staff anticipates that a majority of revenue growth will be derived
from transient occupancy tax (11 percent growth), sales tax (3.1 percent growth) and
property tax (1.5 percent).
Operating budget expenses are projected to increase by 5.0 percent or $1,637,000. A
majority of this increase (23 percent or $380,000) is attributed to police service cost
increases. The remaining cost growth is due to maintenance contractor cost increases
due to prevailing wages, funding a master environmental assessment for the Village,
expanding animal control and code compliance services, and implementing the
employee performance step and pay program.
General Fund Reserves
Total General Fund reserves, currently $89,398,517, are projected to decrease by 3.9
percent or $3,453,800 to $85,944,717 during 2015/16. The reserves are allocated as
follows:
Estimated General Fund Reserves at June 30, 2016:
Non -spendable (advances, receivables, etc.) $ 57,066,029
Designated for specific use (retiree medical obligation) $ 1,523,401
Emergency reserves (40% of operating expenditures) $ 15,372,600
Cash flow reserves (10% of operating expenditures) $ 3,843,150
Reserves- unanticipated expenditures FY 2015-2016 $ 180,200
Unappropriated fund balance $ 7,959,337
Total Reserves $ 85,944,717
Per Council direction, the City's reserve policy is:
• A cash flow reserve in an amount equal to 10 percent of budgeted operational
expenditures (previously it was 8.25 percent), and
• An emergency reserve in an amount equal to 40 percent of budgeted
operational expenditures (previously it was 35 percent plus $4.0 million).
I would like to thank the City Council for their guidance during the budget process. I'd
also like to express my appreciation to the Finance Director and the Finance
Department for their work on this document. This budget reflects the Council's
dedication to providing excellent services to residents and visitors, and to ensure that
the City of La Quinta continues to be the Gem of the Desert.
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CITY / SA / HA / FA MEETING DATE: June 16, 2015 AGENDA CATEGORY:
BUSINESS SESSION: 2
ITEM TITLE: ADOPT RESOLUTION TO APPROVE FISCAL
YEAR 2015/2016 BUDGET AND ESTABLISH CITY'S CONSENT CALENDAR:
APPROPRIATIONS LIMIT
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Adopt a Resolution approving the Fiscal Year 2015/2016 Budget and establish the
City's appropriations limit.
EXECUTIVE SUMMARY:
• The Fiscal Year 2015/2016 Proposed Budget ("Budget") consists of the City,
Housing Authority and Financing Authority budgets.
• The Budget, received by City Council on May 19, 2015, projected $38,421,300 in
General Fund revenues, $38,524,500 in planned expenditures, and a budget
surplus of $87,200.
• Subsequently, at the June 2, 2015 Study Session, staff recommended a number
of cost saving measures as well as additions for Council consideration. Staff
was directed to prepare a final budget that incorporated changes resulting in a
revised surplus of $170,200.
• Council also approved the five-year Capital Improvement Program (CIP), which
includes additional General Fund funded CIP projects for Fiscal Year 2015/2016
in the amount of $3,634,000; funding for these projects is included in the
Budget, which pledges the $170,200 operating surplus and $3,463,800 of
unappropriated General Fund reserves.
FISCAL IMPACT:
The Budget anticipates total revenues of $38,611,700 and total expenditures
$38,441,500, leaving an operational surplus of $170,200. The adopted CIP requires
$3,634,000 of General Fund revenue to fund all of the 2015/16 projects. The CIP
expenditures increase total General Fund expenditures to $42,075,500; these
additional expenditures will be funded from the $170,200 operations surplus and
$3,463,800 of reserves.
III
BACKGROUND/ANALYSIS:
The draft Budget, presented to the Council on May 19, 2015, was balanced with
revenue exceeding expenditures by $87,200. That same evening, Council received the
Police Services Study that provided recommendations to improve service delivery
efficiencies while reducing police service costs. The Council directed staff to include
these service efficiency recommendations in the Budget, which will reduce operating
costs by $460,000, thus increasing the Budget revenue/expenditure spread to
$547,200.
Savings Allocation
Council also provided direction to incorporate the following supplemental requests
into the Budget:
$30,000 to fund the net cost of adding the following three administrative
support positions:
o Administrative Technician in Community Development Department
o Office Assistant assigned to both Public Works and Code
o Management Assistant in the City Manager's Office
The total, fully burdened (salary and benefits) cost of these three positions is
$206,100. However, these costs would be offset by not funding the Information
Services Analyst position ($117,900) in the City Manager's Office (eliminating
that position) and reducing contract services budgets in Community
Development and Public Works by $58,200.
• $27,000 to reclassify the following positions:
o Assistant Civil Engineer to Associate Engineer - Public Works
o Associate Planner to Principal Planner - Community Development
o Senior Account Clerk to Permit Technician - Customer Center
o Senior Account Clerk to Account Technician - Finance
• $150,000 for the Village Program Environmental Impact Report.
® $120,000 to expand Code Compliance (program parameters will be presented
to the Council and the community in July/August 2015).
_ $50,000 to expand the City's marketing budget.
Direction was also provided to incorporate the following two recommendations that
do not have any impact on the Budget:
Reclassify an Administrative Technician to Management Assistant in the
Finance Department.
• Move the Business Analyst position from Finance to the City Manager's Office.
IV
With the inclusion of these recommendations, total revenues are projected to be
$38,611,700 and total expenditures $38,441,500, leaving an operational surplus of
$170,200. Additional CIP projects of $3,634,000 increase expenditures to
$42,075,500.
The General Fund Overview (Attachment 1) also provides the revised General Fund
budget based on these modifications.
General Fund Reserves
Total General Fund reserves, currently $89,398,517, are projected to decrease by 3.9
percent or $3,463,800 to $85,934,717 during Fiscal Year 2015/2016. The General Fund
Reserves Overview (Attachment 2) details the changes in the reserve composition: and
is summarized below:
Estimated General Fund Reserves at 6/30/16:
Non -spendable (advances, receivables, etc.) $ 57,066,029
Designated for specific use (retiree medical obligation) $ 1,523,401
Emergency reserves (40% of expenditures) $ 14,656,600
Cash flow reserves (10% of expenditures) $ 3,664,150
Unappropriated fund balance $ 9..024,537
Total Reserves $ 85,934,717
Per Council direction in February 2015, the City's reserve policy had been amended as
follows:
• Maintain a cash flow reserve in an amount equal to 10 percent of budgeted
operational expenditures (previously it was 8.25 percent), and
• Set a reserve for emergencies in an amount equal to 40 percent of budgeted
operational expenditures (previously it was 35 percent plus $4.0 million).
The Council also discussed establishing an economic development reserve. The
amount this reserve would be was not established pending further discussion
regarding the City's economic development strategies.
Appropriations Limitation Calculation (Gann Limit)
Annually, the City is required to prepare the Gann Limit in accordance with Article
XIIIB of the State Constitution. The Gann initiative limits growth in government
spending to changes in population and inflation. The Gann Limit for Fiscal Year
2015/2016 is $109,037,717. This means that the City must not spend revenues
subject to this limitation over $109,037,717. City revenues subject to the Gann Limit
are $37,391,100; therefore, the City is significantly below the limit by a margin of
$71,646,617 (Attachment 3).
Continuing Appropriations/Encumbrance Carryovers
The list of estimated continuing appropriations and encumbrance carryovers
(Attachment A to the Budget Resolution) reflects City commitments to projects,
services or purchases that were made in Fiscal Year 2014/2015 but were not
completed, fulfilled, or paid for by the end of the fiscal year. The encumbrance
carryovers are $157,100 and the continuing appropriations are $319,300 for a total of
$476,400.
These unexpended funds remain available but Council approval is needed to re -
appropriate them for use in 2015/16 (since all appropriations lapse at the end of the
fiscal year). The encumbrance carryover items are for purchase orders and/or
contracts issued to a specific vendor but the service or supplies have not been
charged. The continuing appropriations items are funds for services or projects that
were approved by the City Council but not yet contracted for. When Council originally
approves a project budget, funds are budgeted but the timeframe to complete the
project may extend into the next fiscal year. The continuing appropriations ($50,000)
is for the additional marketing activities the Council identified on June 2, 2015.
CIP and grant carryovers are not included as they are part of the year-end process and
will be included in the 2014/2015 year-end report.
ALTERNATIVES
Council may further adjust the various appropriations included in the recommended
Fiscal Year 2015/2016 budget.
Report prepared by: Rita Conrad, Finance Director
Report approved for submission by: Frank J. Spevacek, City Manager
Attachments: 1. General Fund Overview
2. General Fund Reserves Overview
3. Gann Limit Calculation
VI
RESOLUTION NO.2015 - 029
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, ESTABLISHING THE CITY'S
APPROPRIATION LIMIT FOR FISCAL YEAR 2015/2016 AND
APPROVING A BUDGET FOR FISCAL YEAR 2015/2016
WHEREAS, each year the La Quinta City Council adopts a Budget for Revenues and
Expenditures for the upcoming Fiscal Year; and
WHEREAS, the City Council desires to make provisions for a level of services
commensurate with the needs of the City; and
WHEREAS, the City CounciLhas reviewed said budget and has had several public
meetings to receive public input; and
WHEREAS, the City Council has, after due deliberation and consideration, made
such amendments in the proposed budget as it considers desirable; and
WHEREAS, Section 7910 of the Government Code of the State of California provides
that each year the governing body of each local jurisdiction shall, by resolution, establish
its appropriations limit for the following fiscal year; and
WHEREAS, Section 7902(b) of the Government Code sets forth the method for
determining the said appropriations limit, to be based upon the limit applicable for the
prior fiscal year and adjusted for changes in the cost -of -living and in City population.
NOW, THEREFORE, BE IT RESOLVED by the City of La Quints to adopt, as follows:
SECTION 1. The appropriations limit for the City of La Quints established in accordance
with Section 7902(b) of the California Government Code, for Fiscal Year 2015/2016 is
$109,037,717.
SECTION 2. It is hereby found and determined that in compliance with Government
Code Section 7910, the documentation used in the determination of said appropriations
limit for Fiscal Year 2015/2016 was available to the public in the Finance Department of
the City and in the Office of the City Clerk at least fifteen days prior to this date.
SECTION 3. The Fiscal Year 2015/2016 Budget which is on file with the City Clerk is
hereby approved.
SECTION 4. Continuing Appropriations which remain unspent and were
authorized by Council in Fiscal Year 2014/2015 are approved in the Fiscal Year 2015/2016
Budget in an amount not to exceed $520,300. Of this amount, $339,300 is in General
vII
Resolution No. 2015-029
Budget Approval FY 2015/2016
Adopted June 16, 2015•
Page 2
Fund Continuing Appropriations (Exhibit A).
SECTION 5. Encumbrances for Fiscal Year 2014/2015 for committed appropriations are
approved in the Fiscal Year 2015/2016 Budget in an amount not to exceed $157,100.
(Exhibit A).
SECTION 6. Budget adjustment procedures are approved as follows:
A. Additional appropriations and the transfer of cash or unappropriated
fund balance from one fund to another shall be made only upon City
Council approval.
B. Transfers of budgeted appropriations between divisions or capital
projects shall be made only upon City Council approval.
C. Transfers of budgeted appropriations between accounts within a
division or capital project may be made with the approval of the City
Manager or his designee.
D. Prior year budget continuing Appropriations and Encumbrances for
unexpended capital project and grant appropriations remaining
from uncompleted prior year capital projects and grant programs
shall be made with City Manager approval. These carry-over
appropriations are for prior year Council approved capital projects
and shall not exceed the approved project budget.
SECTION 7. The City Council, recognizing the need for maintaining Fund Balance
reserves has established a General Fund Cash Flow Reserve for Fiscal Year 2015/2016 of
10% of the Fiscal Year 2015/2016 operating budget which amounts to $3,664,150 for
Fiscal Year 2015/2016, and has also established a General Fund Emergency Reserve for
Fiscal Year 2015/2016 of 40% of the Fiscal Year 2015/2016 operating budget which
amounts to $14,656,600. The two aforementioned reserve categories cannot be
appropriated without the explicit approval of the City Council.
SECTION 8. The City Manager shall render a monthly report to the City Council on the
status of City operations as it relates to the approved budget and any amendments
thereto.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City
Council held on this 16th day of June, 2015, by the following vote:
vIII
Resolution No. 2015-029
Budget Approval FY 2015/2016
Adopted June 16, 2015
Page 3
AYES: Council Members Franklin, Osborne, Pena, Radi, Mayor Evans
NOES: None
ABSENT: None
ABSTAIN: None
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
SUSAN MAYSELS, City Verk
City of La Quinta, California
(SEAL)
APPROVED AS -TO FORM:
WILLIAM IHRKE, City Attorney
City of La Quinta, California
X
Attachment A
City of La 4uinta
Fiscal Year 201412015 to Fiscal
Year 201512016 Continuing Appropriations and Encumbrance Carryovers
Requesting
Continuing Transfers
Department
Account
Description Appropriation
Revenues In/Out
Encumbrances
Total
City Manager
101-1002-60101
professional - franchise review and audits
45,000
45,000
101-1002-60320
professional- revenue enhancement options
50,000
50,000
Total
95,000 -
-
95,000
City Clerk
101-1005-60103
professional - scanning services
8,700
8,700
Total
8,700
8,700
Finance/Central Services
101-1007-60441
liability insurance premium (timing)
209,000
209,000
101-1006-60103
professional - contract accounting guidance
10,000
10,000
_ Total_
209,000
10,000
219,000
Community Services
101-3001-60157
rent (Colonel Paige, Adams Elementary programs)
3,300
3,300
101-3004-80100
Library LED lighting
35,500
35,500
101-3005-60104
Community Services Assessment
20,000
20,000
101-3001-60510
CS admin carryover for marketing enhancement
20,000
101-3007-60461
marketing/brand refresh
30,000
30,000
Total
23,300
85,500
88,800
Equipment for COP vehicle funded with Trilogy
Police
101-2001-71031
Grant
10,700
10,700
Total
_
10,700
10,700
Community Development
professional -zoning map 1£ ordinance consistency
'Planning
101-6002-60103
with General Plan
16,000
16,000
_
Total
-
16,000
16,000
Public Works
Development Services
101-7002-60320
travel/training PW conference (APWA)
1,300
1,300
Streets Maintenance
101-7003-60141
slurry seal program
36,900
36,900
Total
_
1,300 -
36,900
38,200
L -
Total General Fund
339,300
157.100
476,400
Equipment Replacement Fund
501-0000-71030
contingency for Animal Control truck
65,000
65,000
Total
65,000
65,000
upgrades for power users and non standard
Information Technology Fund
502-0000-56220
machines
14,000
14,000
502-0000-60300
2012 server software license upgrades
20,000
20,000
502-0000-80100
investment management software
22,000
22,000
502-0000-60301
network core upgrade -end of service
60,000
60,000
Total
116.000 - -
-
116,000
Grand Total
520.300 -
157,100
657.400
Note -The appropriations. and encumbrances listed will be ad usted to reflect actual expenditures as of June 30, 2015 in Fiscal Year 2014-2015
X
City of La Quinta
Gann Limit Appropriation Calculation
FY 2015/2016
Attachment 3
(1 of 2)
Year
(1)
($)
Prior Year
Gann Limit
(2)
City's
Previous Year's
Population
(3)
City's
Current Year's
Population
(4)
Population
% Change
(5)
U.S. CPI
Annual
% Change
(6)
% Change in Local
Non -Residential
Construction
(7)
% Change
In Per
Capita Income
(8)
($)
Current Year
Gann Limit
(9)
($)
Compliance
Amounts
92-93
14,240,507
12,932
14,840
14.80%
N/A
0.680,E
-0.64%
16,452,801
4,452,292
93-94
16,452,801
14,840
15,693
5.75%
N/A
0.16%
2.72%a
17,871,744
5,301,754
94-95
16,452,801
15,693
16,634
6.00%
N/A
0.14%
0.71%0
19,077,886
6,561,880
95-96
19,077,886
16,634
17,101
2.81%
N/A
N/A
4.72%
20,539,255
7,762,496
96-97
20,539,255
17,101
18,045
5.52%
NIA
N/A
4.67%
22,685,183
8,257,148
97-98
22,685,183
18,045
19,217
6.49%
N/A
N/A
4.67%
25,286,762
9,667,831
98-99
25,286,762
19,217
20,444
6.38%
N/A
N/A
4.15%
28,017,719
12,222,332
99-00
28,017,719
20,444
21,763
6.45%
N/A
N/A
4.53%
31,176,447
9,801,749
00-01
31,176,447
21,763
24,240
10.77%
N/A
N/A
4.91%
36,229,777
10,785,551
01-02
36,229,777
24,240
26,321
12.66%
N/A
N/A
7.82%
44,008,314
12,181,391
02-03
44,008,314
26,321
28,715
10.52%
N/A
N/A
-1.27%
48,020,286
14,233,708
03-04
48,020,286
28,715
30,452
5.99%
N/A
N/A
2.31%
52,072,415
14,547,338
04-05
52,072,415
30,452
32,522
5.90%
N/A
N/A
3.28%Q
56,953,433
16,507,192
05-06
56,953,433
32,522
36,145
9.19%
N/A
N/A
5.26%
65,458,514
22,777,443
06-07
65,458,514
36,145
38,340
5.40%
N/A
N/A
3.96%
71,725,407
27,384,580
07-08
71,725,407
38,340
41,092
6.44%
N/A
N/A
4.42%
79,718,951
32,163,100
08-09
79,718,951
41,092
42,743
4.46%
N/A
N/A
4.29%
86,846,889
33,562,980
09-10
86,846,889
42,743
43,778
2.42%
N/A
N/A
0.62%0
89,500,065
33,519,652
10-11
89,500,065
43,778
37,307 (1)
1.35%
N/A
N/A
-2.54%Q
88,404,325
30,055,388
11-12
88,404,325
37,307
37,836 (1)
1.42%
N/A
N/A
2.51%
91,910,124
29,884,568
12-13
91,910,124
37,688
38,075(2)
1.03%
N/A
N/A
3.77%
96,357,500
31,954,838
13-14
96,357,500
38,190
38,412
0.55%
N/A
N/A
5.12%
101,848,105
33,412,900
14-15
101,848,105
38,412
39,032
1.61%
N/A
N/A
-0.23%
103,249,837
35,982,642
15-16
103,249,837
39,032
39,694
1.72%
N/A
N/A
3.82%fl
109,037,717
37,391,100
X
f-r
Attachment 3 (2 of 2)_
GANN APPROPRIATION LIMIT ANALYSIS
'in 1979, Proposition 4, the "Gann" initiative, was passed. The Proposition created Article XIIIB of the State Constitution placing limits
-on the amount of revenue which can be spent by all entities of Government
The Gann limit is adjusted annually by the following two factors:
Annual population change and the greater of the change in:
1) State Per Capita Income, or
2) The Local Assessment roll for local non-residential construction.
'When a City reaches this limit, excess tax revenue must be returned to the State or Citizens through a process of refunds, rebates, or
other means that may be defined at that time. The Gann limit for the City of La Quinta has increased steadily since 1984 and still
provides the City with a comfortable operating margin. The revenue collection and spending limit for the City of La Quinta for
FY 15116 is $109 million . "Proceeds of taxes" are projected to be $37.4 million in FY 15/16 allowing the City a margin of $71.6 million.
On the graph on the following page, the highest bars represent the spending limit and the lower bars represent the appropriation of taxes
for the last fifteen years.
CITY OF LA QUINTA
SPENDING LIMIT VERSUS APPROPRIATION OF PROCEEDS OF TAXES
120.000,000
100,000,000
80,000,000
60,000,000
40,000,000
20.000,000
0
01- 02- 03- 04- 05- 06- 07- 08- 09- 10- 11- 12- 13- 14- 15-
02 03 04 05 06 07 08 09 10 11 12 13 14 15 16
■Spending Limit nAppropdation of Proceeds of Taxes
CITY / SA / HA / FA MEETING DATE: June 2, 2015 AGENDA CATEGORY:
ITEM TITLE: 2015/16 OPERATING BUDGET OPTIONS
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION: 3
PUBLIC HEARING:
RECOMMENDED ACTION:
Provide direction to staff regarding 2015/16 Budget options.
EXECUTIVE SUMMARY:
• The City Council received the Proposed 2015/16 Budget (Budget) on May 19;
revenues exceeded expenditures by a projected $87,200.
• At the same meeting, the Council received a Police Services and Crime Trends
Report (Report) that identified recommendations to improve service delivery
efficiencies; one recommendation is to reduce patrol hours by 6.7 percent,
which would generate annual cost savings of $460,000.
The City Manager recommends that the City Council should consider the patrol
hour reduction and the Executive Team recommends that the Council consider
funding $64,500 in supplemental requests.
• The Executive Team also recommends two additional personnel actions that
have no financial impact: reclassifying a position in the Finance Department
and moving a position from the Finance Department to the City Manager's
Office.
FISCAL IMPACT:
Revenue will exceed expenditures by $87,200, as projected in the Budget. Reducing
police patrol hours would decrease police service costs by $460,000, thus increasing
this amount to $547,200. The Budget transmittal identified $117,600 of supplemental
requests (that were not included in the Budget). However, the Executive Team
recommends that the Council consider $64,500 of supplemental requests, leaving a
balance of $482,700.
XIII
BACKGROUND/ANALYSIS:
The Budget was presented to the Council on May 19, 2015. The Budget was balanced
with revenue exceeding expenditures by $87,200. That same evening, the Council
received the Report that presented a series of recommendations that would improve
service delivery efficiencies. One recommendation entailed reducing patrol hours by
6.7 percent, from 150 daily to 140 hours daily. While the Report identified a potential
annual savings of $581,965, staff projects it would be a more conservative annual
savings of $460,000. If this recommendation were implemented, Budget revenue
would exceed expenditures by $547,200.
With this additional funding, the City could invest in measures that would improve
service delivery, would facilitate succession planning and staff development, and
reserve funds for unanticipated future expenditures. During the current fiscal year,
the City allocated $1,593,100 of unappropriated General Fund Reserves to fund
unanticipated expenses. The 2015/16 Capital Improvement Program (CIP) proposes
utilizing an additional $3,484,000 of unappropriated General Fund Reserves for water
conservation and flood control capital projects. Reserving some of $547,200 would
provide some cushion for unanticipated expenses during 2015/16.
Police Services
The City contracts with the Riverside County Sheriffs Department for 30.7 patrol
officers, 24 special service sworn and non -sworn officers (community service officers),
6 detectives and other support personnel. The patrol officer force is adjusted daily to
meet both local and regional service demands. After considerable discussion and
debate with the Chief and Assistant Chief, the City Manager has concluded that the
City can reduce patrol hours by 6.7 percent from 150 daily to 140 hours daily and not
compromise public safety. This reduction would not impact daily patrols in the City's
six beats; instead, the special service personnel would assume more support activities.
Further, additional resource deployment efficiencies would also accommodate this
reduction. Finally, if future conditions warranted additional hours, the City would have
the flexibility to purchase additional hours.
Savings Allocation
The 6.7 percent reduction in service hours would increase the Budget
revenue/expenditure spread by 527.5 percent, from a projected $87,200 to $547,200.
The Budget transmittal identified $117,600 of supplemental requests. The Executive
Team recommends that the Council consider funding the following supplemental
requests ($64,500):
Allocate $30,000 to fund the net cost of adding three administrative support
positions as follows:
o Administrative Technician in Community Development - to support
increased department planning and development permit processing
activities in order to decrease processing times.
XIV
o Office Assistant assigned to both Public Works and Code Compliance - to
support increased Public Works permit activity and to handle phone,
counter and GoRequest code compliance inquiries and responses.
o Management Assistant in the City Manager's Office - to support the
Business Unit, Police/Fire/Waste Management contract administration,
Economic Development initiatives and the City's legislative advocacy
efforts.
The total, fully burdened (salary and benefits) cost of these three positions is
$206,100. However, these costs would be offset by not funding the Information
Services Analyst position ($117,900) in the City Manager's Office (eliminating
that position) and reducing contract services budgets in Community
Development and Public Works by $58,200. These costs are currently included
in the Budget.
• Allocate $27,000 to reclassify the following positions; these positions are filled
with long-term career growth potential employees and will afford the
opportunity to grow/develop internal staff to fill future vacancies:
o Assistant Civil Engineer to Associate Engineer - Public Works
o Associate Planner to Principal Planner - Community Development
o Senior Account Clerk to Permit Technician - Customer Center
o Senior Account Clerk to Account Technician - Finance.
Allocate $7,500 to fund a grant for Old Town Artisans to fund the following art -
based programs in La Quinta:
o An intergenerational summer pottery workshop at the Library
o Scholarships to cover the $100 cost for disadvantaged youth to
participate in summer and on -going intensive drawing classes
o In partnership with the Family YMCA, new ceramics courses at all four La
Quinta after school centers every other week.
The Budget transmittal also identified a supplemental request of $25,000 to fund an
employee wellness program. The Executive Team has since identified other means to
achieve this purpose and is withdrawing this request.
The Executive Team recommends reserving the remaining $482,700 to fund the
following expenses anticipated to occur in 2015/16:
The Village Program Environmental Impact Report (EIR) - the City is in the
process of conducting a planning study and comprehensive environmental
review of the Village. The purpose, to complete the environmental and
entitlement processes to limit future development entitlements to a Village Use
Permit. The anticipated cost to prepare the EIR is $150,000; this cost is not
included in the Budget.
• Expand Code Compliance - the January 2015 community workshop participants
identified the need to review the City's code compliance efforts and expand the
xV
scope. A staff Project Action Team (comprised of Code, Community
Development and City Manager Office staff) has been developing program
parameters for Council and community consideration. These parameters will
be presented to the Council in July/August 2015. One aspect that this effort
has identified is the need to either add a position to accommodate animal
control needs (60 percent of the Code/Animal Officers' time commitment) or
consider contracting with the County for animal control services. The
estimated cost to add staff or contract these services is $113,000 (not including
a one-time cost of $65,000 to replace an animal control vehicle) to $120,000,
respectively.
Reserve funds for unanticipated expenses - including capital projects to
conserve water or upgrade flood control facilities, or to fund contract service
costs associated with the SilverRock development.
Finally, the Executive Team recommends two other modifications that do not have
any impact on the Budget as follows:
■ Administrative Technician to Management Assistant - Finance Department.
Reclassifying this position would allow this individual to cover finance and
administrative activities, and also handle implementing and managing the
purchasing module and function.
• Moving the Business Analyst - from Finance to the City Manager's Office.
Finance no longer requires this position and there is a need for additional
police, fire and waste contract management oversight.
Staff is seeking City Council input on these recommended actions. The City Council's
directives would then be incorporated in to a Final Budget that the Council would
consider on June 16, 2015.
Report prepared by: Frank J. Spevacek, City Manager
XVI
�Qr+
MOF
CIT / SA / HA / FA MEETING DATE: May 19, 2015
ITEM TITLE: FISCAL YEAR 2015-2016 PROPOSED
BUDGET
RECOMMENDED ACTION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION: 2
PUBLIC HEARING:
As this is a study session item, no action is recommended.
EXECUTIVE SUMMARY:
The Fiscal Year (FY) 2015/2016 Proposed Budget was developed with all
departments directed to maintain flat budgets.
• Compared to the FY 2014/2015 Adopted Budget, revenues are
approximately 3.7 percent higher and expenditures are approximately 3.9
percent higher.
• The most significant expenditure increases are: $839,500 in public safety
contract costs; $163,300 to fund employee performance pay and
performance steps, and CalPERS' rate increases; and $148,200 in contract
maintenance costs due, in large part, to the State mandate to pay prevailing
wages for these services.
Revenues are expected to exceed expenditures by $87,200.
• Not included in the proposed budget is $92,600 to facilitate department
staffing needs, $25,000 to expand the employee wellness program, and a
$7,500 request from the Old Town Artisan Studio for programming
assistance.
• The proposed budget is developed with the input of all Department Directors
and their key staff. The Executive Team decides on normal operating items
XVII
to be included in the proposed budget; however items that involve staffing
changes, or new programs are left to the discretion of the City Council.
FISCAL IMPACT:
The proposed budget is balanced with projected General Fund revenues of
$38,611,700 and proposed operational and capital expenditures of $38,524,500.
The net surplus is $87,200.
BACKGROUND/ANALYSIS
The proposed budget provides the funding necessary to maintain high service levels
while ensuring a sound financial structure. It contains financial information for all
City funds, which includes the General Fund, Special Revenue Funds, Capital
Funds, and Enterprise Funds. Each of these funds serves a specific purpose or
governmental accounting requirement, with the General Fund funding public safety
and daily operations. As such, the focus of staff's budget efforts is on the General
Fund. In developing their budget proposals, Departments were directed to sustain
current service levels while maintaining or reducing costs wherever possible. As a
result, there are no new programs included in the proposed budget; however, staff
has provided a list of supplemental requests for Council consideration.
Proposed General Fund expenditures (including transfers -out from the General Fund
to support operations primarily funded by restricted revenues) total $38,524,500
and projected revenues (including transfers in) total $38,611,700 leaving a small
surplus of $87,200. After factoring out accounting changes that do not have a net
impact on the General Fund, revenues increased by approximately 3.7 percent and
expenditures by approximately 3.9 percent, when compared to the FY 2014/2015
Adopted Budget. Compared to the most current FY 2014/2015 estimates
(developed in April), projected revenues are flat overall. Compared to the most
current (April) estimates, proposed expenditures FY 2015/2016 are approximately
$1 .2 million higher, with 70 percent of this increase related to the contract with
the Sheriff's Department for law enforcement services.
2015/2106 Revenues Projections
General Fund revenues overall are projected to be $1 .1 million higher than the most
current estimate for FY 2014/2015. However, when adjusting for changes in
accounting and reporting methods (these are discussed in the specific revenue
sections below) revenues overall are flat and equal to FY 2014/2015 revised
estimates.
In addition to the accounting and reporting changes, major reasons for variances in
various revenue categories are:
XVIII
Wide variances in redevelopment property trust fund (RPTTF) residual
distributions;
* A one-time spike in sales tax due to the wind down of the "Triple Flip" (see
below); and
• Increase in fire tax revenues, which correspond to equal increases in fire
expenditures.
Each is discussed in their respective sections below:
Property Tax - property tax in total will be down by approximately 5 percent
($442,176). The wide variances in RPTTF residual distributions are the main
reason for the swings in the property tax category. Also, in FY 2014/2015, the
City received the third and final installment of its Property Tax Administration Fund
settlement from the County in the amount of $58,000. Property tax without these
variables is projected to grow by 1.5 percent.
Sales Tax - sales tax revenue is projected to grow by 6.7 percent ($547,300)
compared to FY 2014/2015 revised estimates. However, of this amount, only 3.1
percent is expected from actual sales tax growth ($253,000); the remaining 3.6
percent ($294,300) is due to the wind down of the "Triple Flip." The "Triple Flip,"
refers to actions the State took in FY 2013/2014 to balance its budget. At that
time, the State issued bonds to balance its budget and used .25 percent of the 1
percent sales tax cities received to secure the bonds. The State backfilled this .25
percent to cities with property tax from the Education Revenue Augmentation Fund
based on a complicated formula. Now the State has retired the bonds, the Triple
Flip is ceasing. In the post Triple Flip world, it is unclear whether the $294,300 is
a one-time adjustment or if the City will continue to receive this additional sales tax
revenue.
TOT (Transient Occupancy Tax) — TOT revenue increased by 11 percent from FY
2012/2013 to FY 2013/2014 due primarily to the growing short-term vacation
rental program. FY 2015/2016 TOT revenues are expected to level off as
compliance grows.
Fire Tax Credit - the amount budgeted in Fire Tax Fund distributions projects an
increase of $672,500. However, this increase directly corresponds to an equal
amount of increase in Fire and Emergency Operations expenditures; therefore, there
is no net gain/loss to the General Fund.
Successor Agency Reimbursements — the City administers the Successor Agency
to the La Quinta Redevelopment Agency; $300,000 has been budgeted as revenue
to reimburse the General Fund for FY 2015/2016 expenses. Total reimbursements
are budgeted to be $200,000 less than FY 2014/2015 amounts, due to a decrease
in Successor Agency activities.
XIX
Charges for Services, and Licenses and Permits - both of these categories are
relatively unchanged from current FY 2014/2015 estimates. Community
Development predicts that activity will level off in FY 2015/2016. It is important
to remember that many of these revenues are dependent on timing of large
projects; if a large project comes forward (or is delayed) these numbers will vary.
Wellness Center — compared to the FY 2014/2015 Adopted Budget, Wellness
Center revenues (memberships and facility rentals) have increased by 37 percent.
The Wellness Center budget reflects a small increase in part-time staff to
accommodate the increased traffic at the center.
2015/2016 Expenditure Budget
In developing their expenditure budgets Departments utilized a "status quo"
approach, using the FY 2014/2015 budget and mid -year adjustments as a base for
the development of their FY 2015/2016 budgets. After backing out accounting
changes that do not have a net impact on the General Fund, expenditure increases
totaled 3.9 percent (approximately $1 .3 million). The budget basically reflects the
cost of doing business at current service levels. The most significant changes are
listed below:
$ 839,500
Police contract services
$ 148,200
Increased contract cost (primarily prevailing wage requirements)
$ 103,300
Employee performance step and pay
$ 68,900
Staffing transitions
$ 60,000
CalPERS rate increase
$ 49,400
miscellaneous net changes
$ 25,000
Cost allocation study
$1,294,300
Total increases
• Police contract costs are increasing by 6.2 percent compared to the
2014/2015 Adopted Budget. The City Manager's Office has worked closely
with the Sherriff's Department to get expenditures to this level without
changing service levels.
• Personnel costs across all Departments are increasing by $163,300. This is
a combination of a rate increase in CalPERS rates and employee performance
step and pay. While CalPERS rates have increased, the City is starting to
see the benefit of implementing a lower tier of benefits for new employees.
The maximum impact from the change in benefit formulas will be realized as
the natural cycle of staffing transitions occur over time.
• Contract costs have increased in Public Works, Community Development and
Park Maintenance in total by $148,200. A majority of this increase is due to
new prevailing wage requirements of contractors doing business with the
XX
City. The increase in Public Works contract inspector costs are attributed to
increased private development and capital improvements inspections.
• Staffing transitions/contingency — the guiding principles staff and Council
have developed when addressing staffing are:
• Reward Performance
■ Work within the Class and Compensation Structure
• Manage PERS increases
Ensure job rates reflect market rates
$68,900 has been budgeted as a contingency for continued execution of
these principles.
• As part of the budget preparation process (and especially in developing the
CIP) it has become apparent that the City needs to complete a cost
allocation study to establish overhead and indirect charges that can be used
when seeking reimbursement from other governmental or granting agencies.
Accordingly, $25,000 has been included in the budget for a study. This is a
one-time cost that will not be need in the FY 2016/2017 budget.
General Fund CIP Contributions
The City, to date, has maintained a level of General Fund support for CIP projects
of approximately $1.5 million. The proposed FY 2015/2016 contribution maintains
this level with the following proposed expenditures:
$1,000,000 - Citywide pavement management program
$ 75,000 - Citywide sidewalk improvements
$ 477,000 - Civic Center turf conversion
$1,552,000 - Total
When the CIP is presented to the Council, staff will discuss the implications of
recently developed rules issued by the Coachella Valley Water District to address
the drought situation and recommend funding for additional projects related to this
issue.
nthPr Fund--.
SilverRock Resort (SRR) - Community Development, in conjunction with the
contract golf course management firm, has projected an 8 percent increase in SRR
revenue based on current year activity. Expenditures for SRR are budgeted at
levels close to the current fiscal year with a 2 percent increase. Expenditures of
$4,373,100 exceed revenues of $3,827,100 by $546,000. Expenditures include
an equipment depreciation cost of $430,600 which, while required to be included
XXI
in the operating budget, is a non -cash transaction and therefore does not affect the
cash position of the SRR fund. As a result, the cash needed from the General Fund
to support operations is $115,400.
Transfers
Transfers out of the General Fund appear much higher than the previous year due
to accounting/reporting changes that do not impact the General Fund's position.
Street Maintenance operations, Lighting and Landscape operations, Library, and
Museum operations will now be budgeted directly in the funds that primarily fund
the operations, rather than in the General Fund with reimbursement credits from
the supporting funds. This is the more appropriate way to budget these
operations.
• Street Maintenance operations — Gas Tax fund
® Lighting and Landscape operations — Citywide Lighting and Landscape
Maintenance District (LLMD) fund.
• Library and Museum operations — Library fund.
Transfer out from the General Fund to the Gas Tax fund and to the LLMD fund
reflect the General Fund support required to maintain the service levels of these
funds.
Supplemental Requests
Not included in the FY 2015/2016 budget proposal are supplemental requests that
total $117,600:
3 administrative support positions $ 206,100
Reclassification of 4 positions $ 27,000
Total: $ 233,100
Savings from deletion of 1 vacant
position and reduction of temporary
staff should requests be approved: ($140,500)
Net cost: $ 92,600
Employee Wellness Program $ 25,000
Nutrition counseling, stress management,
education sessions and fitness consultations
XXII
Staff will further detail these requests during the budget presentation. These
requests address the City's guiding principles for addressing staffing issues:
■ Reward Performance
■ Work within the Class and Compensation Structure
■ Manage PERS increases
■ Ensure job rates reflect market rates
Equally, or perhaps more importantly, these requests address succession planning
issues and are concurrent with the Council's goal of providing excellent customer
service to the community.
ALTERNATIVES
The City Council may wish to request further information regarding specific items
and then provide direction regarding the next steps in the overall budget process
which could include a second study session prior to budget adoption.
Report prepared by: Rita Conrad, Finance Director
Report approved for submission by: Frank Spevacek, City Manager
Attachment: 1. Fiscal Year 2015/2016 Proposed Budget
XXIII
ESTIMATED CURRENT RESOURCES
REVENUES:
TAXES
LICENSES & PERMITS
INTERGOVERNMENTAL
CHARGES FOR SERVICES
FINES &ASSESSMENTS- --
OTHER/MISCELLANEOUS
TOTAL REVENUES
TRANSFERS IN
TOTAL ESTIMATED CURRENT RESOUCES
$ 24,706,300
$ 1,181,300
$ 10,358,100
$ 1,197,200
$ - - 208;400
$ 770:000
ESTIMATED CURRENT REQUIREMENTS
CITY COUNCIL
$
283,300
CITY MANAGER
$
1,101,500
CITY ATTORNEY
$
380,000
HUMAN RESOURCES
$
330,600
CITY CLERK
$
523,100
COMMUNITY SERVICES
$
4,901,000
FINANCE
$
935,500
CENTRAL SERVICES
$
1,157,400
POLICE
$
13,939,600
FIRE
$
6,208,700
COMMUNITY DEVELOPMENT
$
3,528,800
PUBLIC WORKS
$
2,657,400
DEPARTMENTAL EXPENDITURES SUB TOTAL
TRANSFERS OUT
TOTAL ESTIMATED CURRENT REQUIREMENTS.
SURPLUS/(SHORTFALL) REVENUES TO EXPENDITURES
June 2, 2015 to June 16, 2015 changes:
June 2, 2015 projected surplus
Police contract savings
Eliminate IT position
Reduce temporary staffing
Cost for 3 new positions
Cost for 4 reclassifications
Village EIR cost
Code Compliance enhancement
Enhanced marketing
Net Savings/(costs)
Revised Surplus June 2, 2015
Remove Funding for CVEP
Additional CIP projects approved
Revised Surplus/(Shortfall) with CIP included:
$ 460000
$ 117:900
$ 58,200
$ (206,100)
$ (27,000)
$ (150,000)
$ (120,000)
$ (50,000)
$ 38,421,300
$ 190,400
$ 38,611,700
$ 35,946,900
$ 6,118, 600
$ 42,065,500
$ (3,453,800)
$ 87,200
$ 83,000
$ 170,200
$ 10,000
$ (3,634,000
$ 13,453,800
ADJUSTMENTS TO
REMOVE
CASH FLOW &
CVEP
EMERGENCY
PAYMENT
ADDITION TO
ADDITION TO
FUNDING
RESERVES BASED
FROM
RESERVE PER
CIP 6/2/15
6/17/15
ON BUDGETED
ESTIMATED AT
SUCCESSOR
6/2/15 STUDY
STUDY
COUNCIL
EXPENDITURES OF,
ESTIMATED AT
ESTIMATED GENERAL FUND RESERVES
6/30/2015
AGENCY
SESSION
SESSION
MEETING
$38,611,700
6/30/2016
NON -SPENDABLE
$58,466,029
$ (1,400,000)
$57,066,029
DESIGNATED FOR SPECIFIC USE
(OPEB)
$1,523,401
$1,523,401
EMERGENCY RESERVES
(40% as of 7/1/15)
$16,034,995
$ (662,395)
$15,372,600
CASH FLOW CONTINGENCY (10% as
of 7/1 15)
$2,836,820
$ 1,006,330
$3,843,150
UNAPPROPRIATED (INCLUDES
CARRYOVERS)
$10,537,272
$1,400,000
$ 170,200
$ (3,634,000)
$ 10,000
$ (343,935)
$8,139,537
TOTAL ESTIMATED RESERVES
$89,398,517
$0
$170,200
1 $ (3,634,000)1
$ 10,000
$0
1 $85,944,717
SUMMARY
RESERVES 6/30/15
NET CHANGE
RESERVES 6/30/16
$89,398,517
(3,453,800)
$85,944,717
Net = $3,453,800
CALCULATIONS FOR CASH FLOW AND EMERGENCY RESERVES:
Budgeted Expenditures
$
42,065,500
Less: CIP contribution
$
(3,634,000) Additional CIP is not part of operating budget
Operating Expenditures
$
38,431,500
FY 2015-2016 FY 2014-2015
ADJUSTMENT
Cash Flow Reserve:
$
38,431,500 x 10% _
$ 3,843,150 $ 2,836,820
$ 1,006,330
Emergency Reserves:
$
38,431,500 x 40% _
$ 15,372,600 $ 16,034,995
$ (662,395)
Net adiustment
S 343.935
6
City of La Quinta
General Fund Revenues
Fiscal Year 2015-16
--- — C14n L.nn lo/
n Taxes
a Intergovernmental
Revenue
.- License & Permits
® Charges for Services
w Fines & Assessments
Miscellaneous Revenue
, Transfers In
Total Revenues$ 38,611,700
p
City of La Quinta
General Fund Expenditures
Fiscal Year 2015-16
$493,500, 1%— $321.700. 1%
5117.400, 0%
General Government
• Police
• Fire
r. Public Works
m Community Development
Community Services
Capital Improvement
ir Lighting & Landscape
Street
Other
Total Expenditures $42,065,500
4
43,000,000
41,000,000
39,000,000
37,000,000
35,000,000
33,00%000
31,000,000
29,000,000
27,000,000
25,000,000
Revenues vs. Expenditures
FY12-13 FY12-13 FY13-14 FY13-14 FY14-15 FY14-15 FY15-16 FY15-16
Revenue Expenses Revenue Expenses Budgeted Budgeted Budgeted Budgeted
Revenue Expenses Revenue Expenses
78-495 Calle Tampico I La Quinta I California 92253 1 760.777.7000 1 www.La-Quinta.ora
5
TO: GENERAL FUND
FROM: CAPITAL IMPROVEMENT PROJECT FUND $ 190,400
REIMBURSEMENT FOR SALARY AND BENEFIT COSTS RELATED TO CIP
TO: GAX TAX FUND
FROM: GENERAL FUND $ 321,700
SUPPLEMENT STREET MAINTENANCE OPERA TONS
TO: LIGHTING AND LANDSCAPING MD
FROM: GENERAL FUND $ 493,500
SUPPLEMENT MAINTENANCE OPERA TONS
TO: LAW ENFORCEMENT OFFICER FUND
FROM: GENERAL FUND $ 2,000
FOR CONTRIBUTIONS TO THE FAMILIES OF DECEASED
LA QUINTA OFFICERS
TO: SILVERROCK GOLF FUND 771
FROM: GENERAL FUND $ 115,400
SUPPORT OPERATIONS
TO: CAPITAL PROJECTS IMPROVEMENT FUND
FROM: GENERAL FUND
CITYWIDE PAVEMENT REHABILITATION
$
1,000,000
SIDEWALK IMPROVMENTS
$
75,000
CIVIC CAMPUS PARKWAY TURF CONVERSION
$
477,000
ROUDEL DRAINAGE IMPROVEMENTS
$
254,000
MADISON STREET MEDIAN CONVERSION
$
1,300,000
JEFFERSON ST ROUNDABOUT ART PIECE
$
30,000
CALLE TA MPICO/A VENIDA BERMUDAS DRAINAGE
$
1,800,000
FRITZ BURNS TURF CONVERSION
$
250,000
SUB -TOTAL TRANSFER TO CIP
$
5,186,000
FROM:
QUIMBY FUND
$
3,620,000
FROM:
TRANSPORATION DIFF
$
1,731,400
FROM:
MEASURE
$
1,105,500
FROM
EQUIPMENT REPLACEMENT
$
100,000
FROM:
PARK EQUIPMENT REPLACEMENT
$
76,500
FROM:
LIBRARY FUND
$
76,500
GRAND TOTAL TRANSFERS - IN $ 13,018,900
SCHEDULE OF TRANSFERS OUT:
FROM: GENERAL FUND
TO: CAPITAL IMPROVEMENT PROJECT FUND
CITYWIDE PAVEMENT REHABILITATION
$
1,000,000
SIDEWALK IMPROVMENTS
$
75,000
CIVIC CAMPUS PARKWAY TURF CONVERSION
$
477,000
ROUDEL DRAINAGE IMPROVEMENTS
$
254,000
MADISON STREET MEDIAN CONVERSION
$
1,300,000
JEFFERSON ST ROUNDABOUT ART PIECE
$
30,000
CALLE TAMPICO/AVENIDA BERMUDAS DRAINAGE
$
1,800,000
FRITZ BURNS TURF CONVERSION
$
250,000
SUB -TOTAL TRANSFER TO CIP
$
5,186,000
TO: GAS TAX - - --
$
321,700
SUPPLEMENT STREET MAINTENANCE OPERA TONS
TO:
LIGHTING AND LANDSCAPE MD $ 493,500
SUPPLEMENT MAINTENANCE OPERA TONS
TO :
LAW ENFORCEMENT OFFICER FUND $ 2,000
FOR CONTRIBUTIONS TO THE FAMILIES OF DECEASED
LA QUINTA OFFICERS
TO:
SILVERROCK GOLF FUND $ 115,400
SUPPORT OPERATIONS
GRAND TOTAL FROM GENERAL FUND
$
6,118,600
FROM:
CAPITAL IMPROVEMENT FUND
TO;
GENERAL FUND
$
190,400
REIMBURSEMENT FOR SALARY AND BENEFIT COSTS RELATED TO CIP
FROM:
QUIMBY
TO:
CIP
$
3,620,000
FROM:
TRANSPORATION DIF
TO:
CIP
$
1,731,400
FROM:
MEASURE A
TO:
CIP
$
1,105,500
FROM:
EQUIPMENT REPLACEMENT FUND
TO:
CIP
$
100,000
FROM:
PARK EQUIPMENT REPLACEMENT FUND
TO:
CIP
$
76,500
FROM:
LIBRARY FUND
TO:
CIP
$
76,500
GRAND TOTAL TRANSFERS - OUT
$
13,018,900
CITY OF LA QUINTA ESTIMATED ENDING FUND BALANCES AS OF 6/30/2016
FUND #
FUND NAME
ESTIMATED
AVAILABLE FUND
BALANCE 7/1115
ESTIMATED
REVENUES
ESTIMATED
TRANSFERS
IN
CURRENT
TOTAL
AVAILABLE
ESTIMATED
EXPENDITURES
ESTIMATED
TRANSFERS
OUT
TOTAL
CURRENT
DEDUCTIONS
CURRENT
RESOURCES TO
CURRENT
DEDUCTIONS
(DEFICIT)/SURPLUS
ESTIMATED
ENDING FUND
BALANCE 6/30/16
101
GENERAL FUND
11,593,337
38,421,300
190,400
1 38,611,700
35,946,900
6,118,600
42,065 500
3 453,800
8,139,537
201
GAS TAX
521,111
1,117 000
321,700
1,438,700
1,286,200
11286,200
152,500
673,611
202
LIBRARY
2,560,259
2,206,000
2,206,000
1,684,900
76,500
1,761,400
444,600
3,004,859
210
FEDERAL ASST
115,000
145,000
145,000
145,000
145,000
-
115,000
212
SLEBG
63,851
100,100
100,100
-
-
100.100
163,951
213
JAG GRANT
2,648
12,000
12,000
-
-
12,000
14,648
215
LIGHTING & LANDSCAPE
18,057
959,300
493,500
1,452,800
1,452,800
1,452,800
-
18,057
220
QUIMBY
326,607
87,000
87,000
3,620,000
3,620,000
(3,533,000)
(3,206,393)
221
AB 939
651,465
2,500
2,500
-
2,500
653,965
223
MEASURE A
(72,653)
749,500
749,500
1,105,500
1,105,500
(356,000)
(428,653)
235
SOUTH COAST AIR QUALITY
110,894
45,300
45,300
-
45,300
156,194
241
HOUSING PA 1
1,938,985
245,900
245,900
384,000
384,000
(138,100)
1,800,885
242
HOUSING PA 2
1,457,126
866,200
866,200
621,000
621,000
245,200
1,702,326
250
TRANSPORTATION DIF
2,367,891
657,700
657,700
1,731,400
1,731,400
(1,073,700)
1,294,191
251
PARK & REC DIF
87,014
350,000
350,000
-
350,000
437,014
*252
CIVIC CENTER DIF
(7,349,890)
200,000
200,000
200,000
(7,149,890)
*253
LIBRARY DIF
(1,754,146)
65,000
_
65,000
65,000
(1,689,146)
254
COMMUNITY CENTER DIF
1,253,477
39,700
39,700
39,700
1,293,177
*255
STREET FACILITY
(1,903,991)
35,000
35,000
-
35,000
(1,868,991)
256
PARK FACILITY DIF
300
7,000
7,000
10,000
10,000
(3,000)
(2,700)
*257
FIRE FACILITY DIF
(654,139),
80,000
80,000
-
80,000
(574,139)
270
ART IN PUBLIC PLACES
425,589
98,500
98,500
129,000
129,000
(30,500)
395,089
275
PUBLIC SAFETY OFFICER
35,462
2,100
2,000
4,100
4,100
39,562
310
FINANCING AUTHORITY
-
671,000
671,000
671,000
671,000
-
-
401
CAPTIAL IMPR
-
2,801,818
11,895,900
14,697,718
14,507,318
190,400
14,697,718
-
501
EQUIPMENT REPLACEMENT
2,137,355
533,000
533,000
605,700
100,000
705,700
(172,700)
1,964,655
502
INFORMATION TECH
487,009
757,400
757,400
757,400
757,400
-
487,009
503
PARK & EQUIP FACILITY
2,123,361
548,300
548,300
628,000
76,500
704,500
(156,200)
1,967,161
5041
INSURANCE FUND
-
608,000
608,000
608,000
617,700
(9,700)
(9,700)
**601
SILVER ROCK
-
3,827,100
115,400
3,942,500
3,942,500
3,942,500
-
-
602
SILVER ROCK RESERVE
333,292
-
-
-
333,292
GRAND TOTAL
16,875,271
56,238,718
13,018,900
69,257,618
63,379,718
13,018,900
76,408,318
(7,150,700)
9,724,571
Actual Actual Adopted
Personnel Schedule 2013-14 2014-15 2015-16
Mayor & City Council 5 5 5
Actual Actual Adopted
Personnel Schedule 2013-14 2014-15 2015-16
Assistant to the City Manager
1
1
1
Business Analyst
1
1
2
City Manager
1
1
1
Content Editor/Writer
0
1
0
Executive Assistant
2
1
1.6
Executive Office Assistant
1
1
1
Human Resources/Risk Manager
1
1
1
Manaqement Assistant
0
0
1
7
7
w
0
Personnel Schedule
CITY CLERK
Actual Actual Adopted
2013-14 2014-15 2015-16
City Clerk 1 1 1
Content Editor/Writer 0 0 1
Deputy City Clerk 1 1 1
Receptionist 1 1 0
Secretary 1 1 1
4 4 4
COMMUNITY SERVICES
Actual
Actual
Adopted
Personnel Schedule
2013-14
2014-15
2015-16
Community Services Coordinator
0
0.5
0.5
Community Services Coordinator
0
1
1
Community Services Coordinator
0
0.5
0.5
Community Services Director
1
0
0
Community Services Supervisor
0
0.5
0.5
Community Services Supervisor
0
1
1
Community Services Supervisor
0
0.5
0.5
Deputy City Manager
0
1
1
Executive Assistant
0
1
0.4
Facilities Maintenance Coordinator
0
1
1
Facilities Manager Coordinator
1
1
1
Golf & Park/Landscape Manager - Parks
0.3
0
0
10
COMMUNITY'
continued...
Actual
Actual
Adopted
2015-16
Personnel Schedule
2013-14
2014-15
Golf Park/Landscape Manager - Parks
0.35
0
0
Golf, Parks & Facilities Manager
0
0.33
0.33
Golf, Parks & Facilities Manager
0
0.34
0.34
Maintenance Manager
0.25
0.15
0.15
Maintenance Worker
1
0
0
Maintenance Worker I
0.75
0
0
Maintenance Worker II
0
0.5
0.5
Marketing & Events Supervisor
0
0.5
0.5
Marketing & Events Supervisor
0
0.5
0.5
Office Assistant
0
0
0
Recreation Activities Coordinator
0.5
0
0
Recreation Coordinator
0.5
0
0
Recreation Supervisor
0.5
0
0
Recreation Supervisor
1
0
0
Recreation Supervisor
0.5
0
0
Senior Center Activities Coordinator
1
0
0
Senior Center Office Assistant
1
1
1
Senior Center Supervisor
1
0
0
Senior Secretary
1
0
0
11.65
11.32
10.72
11
FINANCE
Actual
Actual
Adopted
Personnel Schedule
2013-14
2014-15
2015-16
Account Technician
1
1
2
Accounting Manager
1
1
1
Administrative Technician
0
1
0
Business Analyst
0
1
0
Finance Director
1
1
1
Financial Services Assistant
1
1
1
Management Assistant
0
0
1
Senior Account Clerk
2
2
0
Senior Secretary
1
0
0
7 8 6
COMMUNITY•P
Actual
Actual
Adopted
Personnel Schedule
2013-14
2014-15
2015-16
Administration Technician
0
0
1
Animal Control/Code Compliance Officer
4
4
4
Animal Control/Code Compliance Supervisor
1
1
1
Assistant Planner
1
0
0
Associate Planner
1
1
0
Building Inspector
0
2
2
Building Inspector II
2
0
0
Building Official
0
1
1
12
COMMUNITYDEVELOPMENT
•
-e
Actual
Actual
Adopted
Personnel Schedule
2013-14
2014-15
2015-16
Building Official/Emergency Manager
0.5
0
0
Building Official/Emergency Manager
0.5
0
0
Community Development Director
1
1
1
Community Development Manager
1
0
0
Executive Assistant
0
0.85
1
Housing Coordinator
1
1
0
Office Assistant
0.85
1
2.5
Permit Operations Supervisor
0
1
1
Permit Technician
0
3
4
Permit Technician
3
0
0
Planning Manager
0
1
1
Plans Examiner Supervisor
1
0
0
Plans Examiner/Inspection Supervisor
0
1
1
Principal Planner
1
1
2
Secretary
0.15
0.15
0
19 20 23.5
PUBLIC WORKS
Actual Actual Adopted
Personnel Schedule 2013-14 2014-15 2015-16
Assistant Civil Engineer 1 1 1
Construction Manager/Inspection Super 0 1 1
13
PUBLIC WORKS continued...
Actual Actual Adopted
Personnel Schedule 2013-14 2014-15 2015-16
Maintenance Foreman
2
2
2
Maintenance Manager
0.5
0.6
0.6
Maintenance Manager
0.25
0.25
0.25
Maintenance Worker I
5
5
5
Maintenance Worker II
2
2
2
Maintenance Worker II
0.25
0.5
0.5
Management Analyst
1
1
1
Office Assistant
0
0
.5
Permit Technician
1
1
1
Principal Engineer
1
1
1
Principal Engineer
1
1
1
Public Works Director/City Engineer
1
1
1
Public Works Inspector
0
1
1
Public Works Inspector I
1
0
0
Public Works Inspector I Supervisor
1
0
0
Signal Technician
1
1
1
Traffic Signal Maintenance Supervisor
0
1
1
19 20.35 20.85
14
Actual Actual Adopted
Personnel Schedule 2013-14 2014-15 2015-16
Housing Coordinator 0 0 1
1 1 1
Actual Actual Adopted
Personnel Schedule 2013-14 2014-15 2015-16
Information Services Analyst 1 1 0
1 1 1
Actual
Actual
Adopted
Personnel Schedule
2013-14
2014-15
2015-16
Golf & Park/Landscape Manager -Park
0.35
0
0
Golf, Parks & Facilities Manager
0
0.33
0.33
TOTAL FOR ALL DEPARTMENTS
0.35 0.33 0.33
74 77 79
15
Total General Frond Revenue
45,000,000
40,000,000
35,000,000
30,000,000
25,000,000
20,000,000 -
15,000,000
10,000,000
5,000,000 -
M Actual
Actual
Actual
Updated
Approved
Revenue
Revenue
Revenue
2014-2015
2015-2016
2011_ 2012
2012-2013
2013_ 2014
Est
I
® RPTTF Pass Thru (one-time) -
-
1,993,965
-
-
■General Fund 32,163,343 33,511,431 i 36,794,412 37,447,17C7 38,611,700
16
12,000,000
4,000,000
2,000,000
0 RPTTF Pass Thru (one-time)
■ RPTTF Pass Thru (City & County)
■ Property Taxes
Property Taxes
Actual
Revenue
2011-2012
6,219,159
Actual
Revenue
2012-2013
771,954
6,672,461
Actual
Revenue
2013-2014
Updated
2014-2015
Est
1,993,965
1,208,770
-
1,718,134
6,571,852
6,529,742
Approved
2015-2016
1,190,100
6,615,600
17
Sales Tax
8,800,000 ;
8,600,000
8,400,000
8,200,000
8,000,000
7,800,000
7,600,000
7,400,000
7,200,000
7,000,000
6,800,000 —
Actual Revenue Actual Revenue Actual Revenue
2011-2012 2012-2013 2013-2014
aSales Tax 7,546,114 8,001,171 8,154,016
Updated Approved
2014-2015 Est 2015-2016
81160,700 8,708,000
18
6,600,000 ---
6,400,000 -
6,200,000 ---
5,800,000
5,400,000
5,200,000
5,000,000
Transient Occupancy Tax
Actual Revenue Actual Revenue
2011-2012 2012-2013
5,597,456 5,980,684
19
Licenses & Permits
1,400,000
1,200,000
1,000,000 -
400,000 —� -
200,000
Actual Actual Actual
Revenue Revenue Revenue
2011-2012 2012-2013 2013-2014
■ Licenses & Permits 779,856 8671476 1,278,141
20
Updated Approved
2014-2015 Est 2015-2016
1,189,500 1,181,300
3,600,000
3,500,000 -- -
3,400,000
3,300,000
3,200,000
3,100,000
3,000,000
2,900,000
■ Motor Vehicle in Lieu
Motor Vehicle in Lieu
Actual
Revenue
2011-2012
'A 17-4 R?A
Actual
Revenue
2012-2013
3,157,330
Actual Updated
Revenue 2014-2015 Est
2013-2014
37291,042 3,468,200
Approved
2015-2016
3,537,600
21
1,400,000
1,200,000
1,000,000
400,000
u
■Charges for Services
Charges for Services
Actual
Revenue
2011-2012
621,100
Actual
Revenue
2012-2013
618,542
Actual Updated Approved
Revenue 2014-2015 Est 2015-2016
2013-2014
1,238,170 1,192,300 11197,200
22
Code Revenue Classification Actual
Revenue
• •
TAXES
Actual
Revenue
• •
Actual
Revenue
•
Adopted
Budget Mid Year FY 2014
Quarter
FY20152016
Adopted
101-0000-40310
Property Tax
1,622,273
2,108,359
2,051,495
2,051,475 2,051,457
2,104,871
2,093,200
101-0000-40311
No Low Property Tax
3,849,445
3,899,717
3,939,523
3,977,711 3,977,711
3,899,871
3,997,400
RPTTF Pass Through (City & County)
771,954
1,208,770
1,136,444 1,448,5431
1,718,134
1,190,100
RPTTF Pass Through (one-time)
1,993,965
101-0000-40312
Property Tax - Statutory PaVmer
74,034
0
101-0000-40313
Non RDA Property Tax
183,849
145,6070
j
101-0000-40314
Statutory Revenue - County
60,594
-
0
-
-
101-WOO-41320
Sales Tax
5,667,613
5,951,997
6,046,800
6,112,676
6,112,676
6,112,700
7,269,200
101-0000-41325
Sales Tax Reimbursement
1,878,502
2,049,174
2,107,216
2,134,324
2,047,967
2,048,000
1,438,800
101-0000-41327
Document Transfer Tax
428,963
518,778
580,834
525,000
525,000
525,000
525,000
101-0000-4140o
Transient Occupancy Tax
5,082,413
5,720,576
6,285,622
5,900,000
6,285,600
6,285,600
6,285,600
101-0000-41410
Mitigation Measures - TOT
515,043
260,108
349,144
365,000
365,000
365,000
365,000
101-0000-41505
Franchise Tax - Burrtec
333,816
297,928
305,301
295,000
295,000
305,000
305,000
101-0000-41506
Franchise Tax - AB 939 Fee
357,726
366,343
386,054
375,000
375,000
375,000
375,000
101-0000-41509
Southern California Gas
132,189
112,861
137,382
140,000
140,000
140,000
140,000
101-0000-41509
Cable Television
728,813
698,288
652,061
525,000
525,000
525,000
525,000
101-0000-41510 Video Fees
Subtotal•
LICENSES & PERMITS
134,897
• . •
194,054
23,095,744•
207,465
120,000
120,000
24,268,954•
197,000
197,000
24,706,300
101-0000-41415
TOT STVR Registration Fee
8,000
16,950
11,000
11,000
13,200
15,000
101-0000-416oc
Business Licenses
292,343
292,586
306,044
300,000
300,000
306,000
306,000
101-0000-4161c
Film Permits
1,250
380
1,610
1,000
1,000
1,000
1,000
101-0000-424oc
Building Permits
213,267
209,765
175,939
183,000
183,000
175,000
175,000
101-0000-42401
Plumbing Permits
35,629
30,332
64,167
60,000
70,000
70,000
75,000
101-0000-42402
Mechanical Permits
34,847
34,042
87,544
78,000
88,000
88,000
88,000
101-0000-42403
Electrical Permits
33,350
30,960
51,553
48,000
58,000
65,000
65,000
101-0000-42404
Miscellaneous Permits
38,428
45,150
153,786
152,000
152,000
152,000
152,000
101-0000-4240E
Garage Sale Permits
15,810
14,240
12,550
12,000
12,000
12,000
12,000
101-0000-4240
Golf Cart Permits
240
180
220
100
100
200
200
101-0000-4240e
Grading Permits
903
1,418
_ 3,155
5,000
5,000
5,000
5,000
101-0000-4240
Animal Licenses
30,987
25,454
23,723
20,000
20,000
20,000
-
101-0000-4241c
Driveway Permits
810
782
3,432
3,200
3,200
3,200
3,200
101-0000-42414
Massage Permits
8,340
6,410
4,760
4,000
4,000
2,500
2,500
101-0000-4243c
Transportation Permit
1,339
2,029
1,920
1,800
1,800
1,800
1,800
101-0000-42431
Conditional Use Permit
15,800
10,750
20,242
12,000
12,000
1,000
6,000
101-0000-42432
Discount
2,250
1,500
1,019
-
-1
1101 -0000-42434
Minor Use Permit
975
1,1001
3,0001
2,000
2,000
3,600
3,600
23
.•- Revenue Classification Actual
• •
101-0000-4243 Sign Permit 7,820
Actual
Revenue
• •
7,000
Actual
Revenue
•13-2014
20,398
Adopted
BudgetRevenue
2014-2015
10,000
Mid Year IFY 2014
2015•
10,000
Quart erFY
2015-2016
Adopted
17,000
17,000
101-0000-4243 Site Development Permit 4,200
9,577
72,466
57,000
57,000
57,000
57,000
101-0000-4243 Final Landscaping Permit 1,000
1,000
0
10,600
12,000
12,000
101-0000-4243 Site Development Permit Amend 1,500
0
101-0000-4243 Discount
375
0
-
-
101-0000-4243 Temporary Use Permit 3,600
4,750
11,064
8,500
8,500
9,000
9,000
101-0000-436321 Public Works Permit 35,170
Subtotal8
I
INTERGOVERNMENTAL REVENUES
129,696
242,602
149,800
400
175,000
1,184,200
175,000
1,189,500
175,000
1,181,300
101-0000-3223E
EECBG Retrofit
131,449
-
0
101-0000-417oc
Federal Government Revenue
68,912
10,000
0
10,000
10,000
10,000
10,000
101-0000-4171C
State Government Revenue
9,124
29,108
36,100
20,000
20,000
20,000
20,000
101 -0000-41 BOC
Motor Vehicle in Lieu
3,173,826
3,157,330
3,291,042 1
3,419,445
3,419,445
3,468,200
3,537,600
101-0000-425oc
Fire Service Credit Revenue
4,660,927
4,731,477
4,896,938
5,536,256
5,536,256
5,536,200
6,208,700
101-0000-4310
FEMA
10,890
7,500
5,000
5,000
5,000
5,000
101-0000-4363
CSA 152 Assessments
257,408
258,859
260,443
260,000
260,000
260,000
260,000
101-
SA Reimbursment
-
f -
0
-
-
300,000
101 -0000-436311, CVWD
IntergovernmentalSubtotal -
CHARGES FOR SERVICES
16,800
16,800
16,800
•:
16,800
•1
16,800
9,267,501
16,800
9,316,20010,358,100
16,800
101-0000-34283
City Services
29,613
39,484
0
0
0
0
0
101-0000-3434
Discount
-
1,750
0
0
0
0
0
101 -0000-422oo
Leisure Enrichment
69,155
57,428
51,217
43,000
43,000
43,000
45,000
101-0000-42201
Excursions
8,576
1,510
135
1,000
1,000
-
-
101-0000-42202
Gift Shop
4,245
8,272
7,829
6,000
6,000
6,000
6,000
101-0000-4221 C
Youth Sports
1,975
4,256
26,291
42,000
42,000
44,000
45,500
101-0000-42211
Adult Sports
3,702
3,956
4,954
5,000
5,000
5,000
5,000
101-0000-42212.
Facility Rentals
44,303
40,884
34,407
35,000
35,000
40,000
62,000
101-0000-42214
Wellness Center Leisure Enrichm
36,029
36,665
36,511
15,250
15,250
19,000
25,000
101-0000-4221 E
Wellness Center Facility Rent
20,800
20,800
34,070
28,000
28,000
34,100
34,100
101-0000-42216
Wellness Center Special Events
2,183
2,298
488
-
101-0000-42217
Humana Healthy Events
18,631
26,631
26,930
30,000
30,000
30,000
-
101-0000-4221 El
Wellness Center Memberships
-
0
26,000
26,000
50,000
50,000
101-0000-423o
Adjustments
(138)
54
(61)
100
100
100
100
101-0000-42301
Miscellaneous Revenue
68,282
8,369
70,396
25,000
25,000
25,000
25,000
101-0000-423o3
NSF Charges
465
180
240
200
200
200
200
101-0000-42411
Village Use Permit
2,000
2,000
859
5,500
5,500
6,000
6,000
24
Code
101-0000-42412
Reve�lUe. Classification
Minor Adjustment
Actual
Revenue
• •
3,300
ActualActual
Revenue
2,800
Revenue
• 1
1,430
1 •
Budgetpted
2014-2015
2,000
MidYearQuarter
2015•
2,000
3,000
FY 2015-2016
Adopted
3,05-0-
101-0000-42413
Amendment
100
7,100
(2,000)
6,200
6,200
-
6,200
101-0000-42415
Tentative Tract Map
3,500
787
14,413
12,800
12,800
17,000
16,000
101 -0000-42417
Modification by Applicant
875
1,599
2,574
1,800
1,800
3,800
2,000
101-0000-42440
Planning Commission Appeals
525
175
0
-
-
-
101-0000-42441
Appeal City Council
-
175
0
-
-
-
-
101 -0000-42443
Zone Change
-
2,210
4,812
6,100
6,100
2,900
2,900
101-0000-42445
Environmental Assessment
2,915
4,730
1,871
1,600
6,600
7,300
7,300
101-0000-42446
General Plan Amendment
4,000
4,000
6,149
-
-
101-0000-42447
Home Occupations
6,510
5,705
5,740
3,220
5,000
5,000
101-0000-42448
Parcel Map
2,000
1,500
6,864
10,000
10,000
10,000
10,000
101-0000-4244s
Discount
1,000
500
0
-
-
-
101-0000-4245c
Land Action
1,150
-
0
11,500
11,500
11,500
11,500
101-0000-42451
Specific Plan
(1,800)
5,310
6,300
6,300
8,000
8,000
101-0000-4245
Zoning Letters
-
-
1,144
1,144
1,144
1,200
1,200
101-0000-4260
Plan Check Fees
190,693
207,298
476,827
350,000
450,000
475,000
475,000
101-0000-42610
SMIP Fees
193
161
312
-
300
300
101-0000-4261
CBSC Administrative Fee
237
133
(166)
-
700
700
101-0000-4262
CERT Training
1,470
510
0
-
-
101-0000-4281
PM Map Checking Fee
93,730
123,584
416,440
341,500
341,5001
341,5001
341,500
101-0000-43631 CVMSHCP Admin Fee 884
Total••
i
FINES, FORFEITURES, ABATEMENTS
1,038
2,185
•
1,000
1,013,994
1,000
2,700
••
2,700
1,197,200
101 -0000-427oc
Admin Citations
53,892
22,092
19,582
15,000
19,582
18,000
18,000
101-0000-42701
Lot Abatement
37,576
21,986
22,343
10,000
22,343
2,000
2,000
101-0000-42702
Vehicle Abatement
26,819
17,299
9,859
10,000
9,859
15,000
15,000
101-0000-4270
Vehicle Impound Fee
39,680
39,608
45,902
20,000
45,902
45,900
50,000
101 -0000-42704
Animal Impound Fee
280
145
0
0
0
0
101-0000-42705
Motor Vehicle Code Fines
89,093
81,902
83,846
45,000
83,846
83,900
83,900
101-0000-42706
Parking Violations
34,213
32,403
43,936
35,000
43,936
30,000
30,000
101-0000-4270
Miscellaneous Fines
5,663
4,286
5,673
3,000
5,673
2,800
3,000
101-0000-4270
Graffiti Removal
TotalAssessments
6,638
293,854
6,149
225,870
6,541
237,682•
159-j
6,541
237,682
6,500
204,100
6,500
208,400
USE OF MONEY & PROPERTY
101 -0000-41 qoC Allocated Interest Income
244,266
346,076
158,082
350,000
350,000
350,000
350,000
101-0000-4191 GASB 31
(383,857)
383,857
101-0000-4191 Non -Allocated Interest Income
68,121
55,584
53,820
62,000
62,000
62,000
62,000
101-0000-42111 Rental Income
148,788
151,350
152,700
169,500
169,500
169,500
140,400
25
..-
101-0000-4212
Revenue Classification
Lease Revenue
Actual
Revenue
e e
81,153
Actual
Revenue
e e
76,016
Actual
Revenue
e e
94,055
Adopted
Budget
e e
97,856
Mid Year FY 2014
e
97,856
3rd Quarter
•
97,900
FY 2015-2016
Adopted
97,900
101-0000-4220
Coffee Cards - Senior Center
MISCELLANEOUS
405
275
106
106
106
100
100
101-0000-3511c
AMR Compliance
9,919
10,008
10,349
8,000
8,000
101-0000-415o
Burrtec Admin Cost Reimbursemei
91,920
98,063
79,702
95,000
95,000
95,000
95,000
101-0000-4192
Memorial Tree Revenue
450
-
-
-
-
101-0000-4192E
AD Surplus
3,346
-
987
-
-
1,000
101-0000-4200
Insurance Recoveries
17,024
6,638
10,260
-
42,300
6,000
6,000
101-0000-42loc
Advertising Co -Op Revenue
21,235
15,500
1,050
12,000
12,000
12,000
9,000
101-0000-4213C
SB 1186
611
1,139
2,792
101-0000-4214C
Sales of Maps & Publications
1,025
514
407
400
400
400
400
101-0000-4220
Donations - Wellness Center
-
2,932
105
105
105
100
200
101-0000-4320
Miscellaneous Reimbursements
1,000
83,916
101 -0000-4500d Sale of Assets
Total•79
-
134,794
123,303
313,321 107,505:
-
•
• •
-
119,600
OTHER FINANCING SOURCES '
101 -0000-495oo Transfers In 1 411,106
Subtotal• • .
109,097
109,097
117,987 142,978
117,987
142,978
142,900
190,400
190, 400
TOTAL• CURRENT RESOURCES::
•
37,052,79638,611,700
26
CITY OF LA QUINTA
REVENUE SUMMARY BY FUND
BudgetAccount Actual Actual Actual Adopted Updated Adopted
Number Revenue Classification Revenue Revenue-JERevenue ..
0 ® e ® e .
SPECIAL REVENUE FUNDS
Library - Fund 202
202-0000-41720
County Government Revenue
2,546,568
2,197,314
2,234,832
2,000,000
2,200,000
2,200,000
202-0000-41900
Interest Income
824
6,557
10,300
6,000
6,000
6,000
Total Library Fund
2,547,392
2,203,871
2,245,132
2,006,000
2,206,000
2,206,000
Gas Tax - Fund 201
201-0000-42900
Gas Tax Section 2105
202,116
192,198
299,384
213,404
271,266
213,400
201-0000-42095
Gas Tax Section 2106
129,133
137,529
145,911
170,878
158,192
170,800
201-0000-42910
Gas Tax Section 2107
290,105
314,943
320,261
262,216
370,357
262,200
201-0000-42915
Gas Tax Section 2107.5
6,000
6,000
6,000
6,000
6,000
6,000
201-0000-42920
Gas Tax Section 2103
597,338
348,983
1 613,270
1 464,365
460,250
1 464,400
201-0000-41900
Interest Income
1,358
109
1,209
200
200
200
Total Gas Tax Fund
1,226,050
999,762
1,386,035
1,117,063
1,266,265
1,117,000
Federal Assistance Fund 210
210-0000-43100
FEMA
(6,944)
6,703
-
-
-
-
210-0000-43105
CDBG
20,483
45,924
169,126
145,000
145,000
145,000
Total CDBG Fund
13,539
52,627
169,126
145,000
145,000
145.000
SLESF (COPS) - Fund 212
212-0000-41900
SLESF (COPS) Grant
100,000
75,000
108,333
100,000
100,000
100,000
212-0000-43115
Interest Income
177
172
162
100
100
100
Total SLESF (COPS) Fund
100,177
75,172
108,495
100,100
100,100
100,100
Justice Assistance Grant - Fund 213
213-0000-43120
Justice Asistance Grant
14,749
9,722
9,002
12,978
,000 12
12,000
Total Justice Assistance Grant Fund
14,749
9,722
9,002
12,978
12,000
12,000
27
Quimby - Fund 220
220-0000-41900
Interest Income
19,499
38,761
23,634
20,000
12,000
12,000
220-0000-43200
Quimby Fees
7,123
917,759
923,000
40,000
75,000
220-0000-49500
Transfer In
70,353
Total Quimby Fund
26,622
38,761
1,011,746
943,000
52,000
87,000
AB 939 - Fund 221
221-0000-41900
Interest Income
1,968
4,094
2,478
3,000
3,000
2,500
Total AB 939
1,968
1 4,094
2,478
3,000
3,000
2,500
SB 1266 - Fund 222
222-0000-4171 1
SB 1266 (Prop 1 b) Revenue
64,316
287,306
-
-
-
222-0000-41900
Interest Income
1,395
105
-
-
-
Total SB 1266 Fund
65,711
287,411
-
-
-
-
Measure A - Fund 223
223-0000-41900 Interest Income 664
County Sales Tax - 117,968 632,843 754,500 754,500 749,500
Total Measure A - 117,968 633,507 754,500 754,500 749,500
Infrastructure - Fund 225
225-0000-41900 Interest Income 774 62 - - - -
Total Infrastructure Fund 774 62 - - - -
28
REVENUE SUMMARY BY FUND
ClassificationAccount Actual Actual Actual Adopted Updated Adopted
Number Revenue .,Budget
IM 60�1 1-12 2012-13 2013-2014 2014-2015 0 , .
-&A
South Coast AQMD - Fund 235
235-0000-43410 SCAQ Contribution
33,306
45,622
47,077
40,200
45,000
45,000
235-0000-43411 MSRC Funding
25,368
235-0000-41900 Interest Income
162
419
320
300
300
300
Total South Coast AQMD Fund
58,836
46,041
47,397
40,500
45,300
45,300
Art In Public Places - Fund 270
270-0000-41900
Interest Income
2,149
3,965
2,072
3,500
3,500
3,500
270-0000-39075
Donations
3,000
270-0000-43201
APP Fees
62,680
49,475
94,118
50,000
105,000
95,000
Total Art In Public Places Fund
64,829
53,440
99,190
53,500
108,500
98,500
Public Safety Officer - Fund 275
275-0000-41900
Interest Income
72
136
92
100
100
100
275-0000-49500
Transfer In
2,000
2,000
2,000
2,000
2,000
2,000
Total Public Safety Officer Fund
2,072
2,136
2,092
2,100
2,100
2,100
Total Special Revenue Funds
5,073,011
4,845,125
6,665,380
6,137,741
5,645,965
5,524,30
CAPITAL PROJECTS FUNDS
Transportation DIF - Fund 250
250-0000-41900
Interest Income
7,384
10,045
3,532
7,700
7,700
7,700
250-0000-43200
Developer Fees
344,593
393,616
947,267
674,000
1,286,600
650,000
Transfers In
448,291
250-0000-39075
Donations
80,000
64,308
-
-
Total Transportation DIF Fund
431,977
467,969
1 1,399,090 1
681,700
1 1,294,300
1 657,700
Parks & Recreation DIF - Fund 251
251-0000-43200 1 Developer Fees 1 183,612 136,319 558,784 1 560,000 1 560,000 1 350,000
Total Parks & Recreation DIF 1 183,612 136,319 558,7841 560,0001 560,000 1 350,000
29
REVENUE SUMMARY BY FUND
Civic Center DIF - Fund 252
252-0000-43200
Developer Fees
82,490
96,322
224,260
183,600
255,000
200,000
Total Civic Center DIF - Fund 252
82,490
96,322
224,260
183,600
255,000
200,000
Library Development DIF - Fund 253
253-0000-43200
Developer Fees
72,963
26,674
99,333
94,100
94,100
65,000
Total Library Development DIF Fund
72,963
1 26,6741
99,333
1 94,100
1 94,1001
65,000
Community Center DIF - Fund 254
254-0000-41900
Interest Income
3,019
5,651
3,069
4,500
4,500
4,500
254-0000-43200
Developer Fees
15,290
8,276
36,695
35,200
35,200
35,200
Total Community Center DIF
18,309
13,927
39,764
39,700
39,700
39,700
Street Facility DIF - Fund 255
255-0000-43200
Developer Fees
12,758
16,956
38,919
27,800
53,000
35,000
255-0000-49500
Transfer In
4,423
3,667
11,502
-
Total Street Facility DIF
17,181
20,623
50,421
27,800
53,000
35,000
Park Facility DIF - Fund 256
256-0000-41900
Allocated Interest
4
0
256-0000-43200
Developer Fees
4,422
3,665
11,502
11,000
10,300
7,000
Total Park Facility DIF Fund
4,422
3,669
11,502
11,000
10,300
7,000
30
L_ REVENUESUMMARYBY FUND
Account Actual Actual Actual Adopted Updated Adopted
Cla
Number Revenue ssifica]tion Revenue Revenue Revenue Budget Estimate Budget
e r e e e e e2015-2016
Fire Protection DIF - Fund 257
257-0000-43200
Developer Fees 15,514
49,375
104,615
86,300
116,000
80,000
Total Fire Protection DIF Fund 15,5141
49,375
1 104,615
86,300
1 116,0001
80,000
Capital Improvement Program Fund 401
401-0000-41712
Surfance Transportation Grant
2,288,882
2,694,101
2,165,158
17,996,515
17,996,515
401-0000-33715
City of Indio Reimbursement
67,341
67,341
137,500
401-0000-33721
Fire Credit Fund _
220,000
401-0000-xxxx
CVAG
136,301
407,311
1,065,997
1,723,388
1_,723,388
1,575,000
401-0000-39800
Other Agencies
838,972
416,000
401-0000-41715
SLPP
294,403
401-0000-43133
Developer Agreement Funding
101,702
392,146
394,090
394,090
453,318
401-0000-43135
La Quinta Arts Foundation
54,000
Total CIP Fund
2,526,885
3,547,558
4,364,530
20,181,334
20,181,334
2,801,818
Total Capital Project Funds
3,353,353
4,362,436
6,852,299
21,865,534
22,603,734
4,236,218
501-0000-42301
Misc Revenue
29,553
501-0000-42207
Capital Contributions
-
24,604
501-0000-45000
Sale of Assets
874
-
501-0000-43636
Equipment Charges
600,588
584,823
562,200
587,609
587,609
525,700
501-0000-49500
lTransfer In
25,368
Total Equipment Replacement Fund
664,823
626,133
571,233
594,909
594,909
533,000
Information Technology - Fund 502
502-0000-41900
Interest Income
3,272
5,649
2,646
1,000
1,000
1,000
502-0000-43610
Technology Support Charges
485,522
491,580
491,187
649,866
649,866
757,400
Total Information Technology Fund
488,794
497,229
493,833
650,866
650,866
757,400
31
REVENUE SUMMARY BY FUND
Account Actual Actual Actual Adopted Updated Adopted
BudgetNumber Revenue Classification Revenue Revenue Revenue Budget Estimate
, -
Park Equipment & Facility - Fund 503
503-0000-41900
Interest Income
1,579
4,596
4,926
1,000
1,000
1,000
503-0000-42207
Park Facility Charges
937,163
502,523
502,500
502,523
502,523
547,300
Total Park Equipment & Facility Fund
938,742
507,119
507,426
503,523
503,523
548,300
Insurance Fund
504-1010-xxxx
Worker's Comp Charges
155,900
504-1010-xxxx
Liability
_
291,800
504-1010-xxxx
Property
31,700
504-1010-xxxx
Earthquake _
100,000
Other
28,600
Total Insurance Fund
-
-
-
-
-
608,000
Total Internal Service Funds
2,092,359
1,630,481
1,572,491
1,749,298
1,749,298
2,446,700
ENTERPRISE FUNDS:
SilverRock Resort - Fund 601
601-0000-44000
Green Fees
3,348,066
3,179,953
2,967,812
3,043,760
2,941,424
3,199,200
601-0000-44001
Range Fees
110,028
119,736
131,863
160,315
189,746
178,100
601-0000-44002
Merchandise
283,630
277,319
227,211
258,680
241,698
278,600
601-0000-44003
Food & Beverage
14,097
23,925
6,754
12,000
23,000
601-0000-44004
Resident Card
116,077
135,945
147,785
135,000
147,900
171,200
601-0000-49500
Transfer In
519,833
247,739
247,739
115,400
601-0000-42000
Insurance Recoveries
-
100,799
678,046
-
Total SilverRock Resort Fund
3,871,898
3,837,677
41679,304
3,857,494
3,791,507
3,942,500
SilverRock Golf Reserve - Fund 602
602-0000-41900
Interest Income
1,075
2,044
1,565
1,500
1,500
1,500
602-0000-49500
Transfers In
66,756
62,449
40,158
67,000
67,000
67,000
Total SilverRock Golf Reserve Fund
67,831
64,493
41,723
68,500
68,500
68,500
Total Enterprise Funds 3,939,729 3,902,170 4,721,027 3,925,994 3,860,007 4,011,000
32
La Quinta Housing Authority
PA 1 Housina Authoritv - Fund 241
241-0000-38010
Subsidy Reimbursements
2,333
241-0000-43500
Home Sale Proceeds
875,274
160,799
241-0000-41900
Interest Income
4,411
7,453
5,500
5,500
5,500
241-0000-43502
Rent Rev/LQRP
304,241
306,948
380,454
240,000
240,000
240,000
241-000-43501
Misc Revenue
(1,674)
0
241-0000-38040
2nd Trust Deed Repayment
50,000
119,731
241-0000-39550
Williams Note Repayment
7,595
241-0000-41915
Non Allocated Interest
1,384
847
467
400
400
400
241-0000-49500
Transfers In
2,067,559
-
-
-
Total PA 1 Housing Authority Fund
3,308,790
598,111
380,921
245,900
245,900
245,900
PA 2 Housing Authority - Fund 242
242-0000-43520
Federal Government Assistance ProgrE
442,245
433,808
429,425
423,600
419,650
419,000
242-0000-43521
Interest Rate Subsidy
46,908
(12,566)
242-0000-43202
Miscellaneous Revenue
-
13,875
242-0000-43520
Miscellaneous Revenue - WSA
2,202
6,650
6,333
7,000
6,300
6,300
242-0000-41916
Non Allocated Interest
600
1,817
242-0000-42112
Rental Revenue WSA
179,747
193,456
195,155
203,600
203,600
195,000
242-0000-49500
Transfers In
7,1 10,645
17,939,498
-
-
Total PA 2 Housing Authority Fund
7,782,347
18,576,538
630,913
634,200
629,550
620,300
Total Housing Authority
11,091,137 1
19,174,649
1 1,011,8341
880,100 1
875,450
1 866,200
La Quinta Financing Authority
Financing Authority Fund 310
310-0000-36300
Rental Income
673,521
673,130
671,349
673,400
671,000
671,000
310-0000-41915
'Non -Allocated Interest
1,338
310-0000-43635
Contract Service Fees
9,107
5,403
Total Financing Authority
683,966
678,533
671,349
673,400
671,000
671,000
33
34
City Attorney
Civil Division Criminal Division
City Attorney
The City Attorney serves as the Chief Legal Officer of the City and advises the City Council, City officers in all matters of law
pertaining to their offices, provide legal services at specified meetings, prepare and/or approve specified legal instruments (such as
ordinances and contracts), prosecute violations of the City's municipal code, and perform any other legal duties as specified or
required to carry out the effective representation of the City.
Current Year Accomplishments
• Provided excellent, efficient and effective legal services for
the City Council and officers by being available in person
(during office hours and for special and regular meetings), by
email, and telephone.
■ Negotiated and prepared various agreements regarding
SilverRock Resort.
• Reviewed and updated City's agreements templates.
• Worked closely in advising city officers on new laws relating
to public works and proposed legislation, such as changes to
post -redevelopment and transit occupancy tax laws.
Goals & Objectives for Upcoming Fiscal Year
• Increase accessibility to City Council and City officers by offering
informal meeting opportunities.
• Promote City's interests at the state level (such as with
legislation),
• Promote economic development and protection of local
revenues by drafting instruments and advising City Council and
officials on existing laws and regulations.
35
City Attorney
Department Division Actual Actual Adjusted Budget Approved Budget
City Attorney
1003 - _ 380,000 380,000
Total - - 380,000 380,000
Department Category Actual Actual Adjusted Budget Approved Budget
City Attorney
Contractual - _ 380,000 380,000
Total - - 380,000 380,000
36
11 •
Approved Adjusted Approved
Actual Budget Budget Budget
60153 Attorney
60154 Attorney/Litigation
330,000 330,000 330,000
50,000 50,000 50,000
j Grand Total City Attorney - 380,000 380,000 380,000
37
City Clerk
Administration Records
Management
City Clerk
The City Clerk's Office has three primary functions: administration, record management and elections. It provides services and support to
the City Council, City departments and citizens of La Quinta through research, document control, and public records requests. The Clerk's
Office acts as a conduit for transparency by making municipal actions readily available to the public, fulfilling public records requests,
processing all contracts and recorded documents, and coordinating municipal elections.
Current Year Accomplishments
■ Updated and reduced redundancy in Municipal Code
(continuing).
■ November election coordination.
• Contracted scanning of essential historic City records into
permanent digital archives (continuing).
• Identified, scanned and electronically stored thousands of
document pages into LaserFiche, a system which can be
easily accessed by employees at their desktops.
Goals & Objectives for Upcoming Fiscal Year
• Explore using GoRequest system for public records requests for
easy employee/resident access and tracking.
• Implement employee one-on-one LaserFiche training to improve
business processes and reduce staff time on researching records.
• Engage employees in refining their own knowledge of
interdepartmental records management through regular
educational emails.
• Expand public portal to LaserFiche on City's website to include
not only current contracts, but also Statements of Economic
Interest (Form 700's) and Campaign Statements (Form 460) to
continue the City's quest toward transparency in government.
• Identify and record historical data on the SilverRock Resort for
future inclusion in the La Quinta Museum.
38
City Clerk
Department Division Actual Actual Adjusted Budget Approved Budget
City Clerk
1005 360,883 359,686 455,156 523,100
Total 360,883 359,686 455,156 523,100
Department Category Actual Actual Adjusted Budget Approved Budget
City Clerk
Personnel
344,450
357,662
406,164
432,600
Contractual
44,184
30,185
92,415
40,200
Operating
7,834
8,939
12,900
12,000
Internal Service
33,019
33,100
47,896
38,300
Reimbursements
(68,604)
(70,200)
(104,219)
-
Total
360,883
359,686
455,156
523,100
39
1!
Approved Adjusted Approved
Actual Budget Budget Budget
50101
Permanent Full Time
263,253
269,900
280,540
304,000
50110
Commissions & Boards
900
50150
Other Compensation
1,000
Benefits
50200
PERS-City Portion
33,334
42,400
42,400
48,600
50210
PERS-Survivor Benefits
-
100
100
-
50221
Medical Insurance
41,464
65,400
65,400
63,000
50222
Vision Insurance
661
-
-
-
50223
Dental Insurance
4,073
-
-
-
50224
Life Insurance
385
-
-
-
50225
Long Term Disability
2,813
2,900
2,900
3,200
50226
AD&D
-
100
100
-
50230
Workers Comp Insurance
7,854
10,824
10,824
7,500
50240
Social Security -Medicare
3,823
3,900
3,900
4,400
60103 Professional
Municipal Code Online updates 1,200
Municipal Code codification updates 8,000
Empire Imaging service & support (Laserfiche) 10,000
Scanning service 20,000
For the Record tech support (DSS Corp) 600
DigiCert electronic signature (exp 10/27/2015) 400
40,200
60320 Travel & Training
League Admin Policy Committee (quarterly)
1,500
California City Clerks Assoc annual conference
500
California City Clerks Assoc -Nuts & Bolts seminar
400
California City Clerks Assoc -New Law seminar
600
3,000
60330 Mileage Reimbursement
30,185 89,400 92,415 40,200
1,590 2,300 2,300 3,000
250 400 400 400
40
11
Approved Adjusted Approved
Actual Budget Budget Budget
60351
Membership Dues
545
1,000
1,000
300
California City Clerks Association
200
Notary Errors & Omissions Insurance
100
300
60352
Subscriptions & Publications
599
600
600
200
Misc. professional publications
200
200
60400
Office Supplies
1,983
2,500
2,500
2,000
60410
Printing
-
100
100
100
60420
Operating Supplies
1,009
1,000
1,000
1,000
60450
Advertising
2,963
5,000
5,000
5,000
52,200
Administrative costs and reimbursements
91110 Personnel
(64,500)
(99,008)
(99,008) -
91120 Service & Supply
(5,700)
(5,211)
(5,211) -
98110 Information Tech Charges
25,600
39,871
39,871 30,300
98140 Facility & Fleet Maintenance
7,500
8,025
8,025 8,000
AdministrativeTotal •
(37,100)
.
38,300
Grand
41
Personnel Schedule
CITY CLERK
Actual Actual Adopted
2013-14 2014-15 2015-16
City Clerk 1 1 1
Deputy City Clerk 1 1 1
Secretary 1 1 1
Receptionist 1 1 0
Content Editor/Writer 0 0 1
4 4 4
42
Citizens of La
Quinta
_r
City Council Committees,
Boards &
Commissions
City Manager City Attorney
City Council
The City Council is the legislative body of the organization and is comprised of five members elected at -large (each member represents the
City as a whole) on a non -partisan basis. Residents elect the Mayor and four Council members making each accountable to the entire
community. Council members serve four-year, overlapping terms of office. The Mayor is directly elected and serves a two-year term.
Council Members also serve as the City's Successor Agency for the former Redevelopment Agency.
The City Council creates policy guidelines to ensure high quality municipal services are provided for residents and businesses in La Quinta.
The City Council appoints both a City Manager, charged with the implementation of adopted policies, and a City Attorney, who reviews
Council actions and policies for legal consideration. The City Council also appoints a variety of commissioners, boards and committees.
Current Year Accomplishments
• Enacted efforts to increase community input and engagement.
• Approved new resort, residential, and mixed use development.
• Opened the new Wellness Center with state 'of the art
equipment and programs.
• Opened Wellness Center and continued healthy activity
community outreach through Walks with the Mayor program.
• Implemented private sector practices with accountability
through class and comp system.
• Initiated talks with business community and residents and
identified goals for a stronger brand for La Quinta, flood control
measures, entertainment facilities for all ages, proactive Code
Compliance, water conservation, retail variety, reaching out to
part-time residents, and being more entrepreneurial.
Goals & Objectives for Upcoming Fiscal Year
• Increase community outreach through social media, surveys,
community workshops and events.
• Continue seeking revenue -generating economic development
and outreach to local businesses.
• Continue efforts toward working on a stronger brand for the City.
• Enact water conversation policies and procedures for City
facilities and community.
• Implement flood control measures.
• Strive to bring diversity to retail/restaurant/activities to include
all ages and socioeconomic groups.
• Increase Council participation in regional and state forums.
• Explore revenue measures.
43
City Council
Department Division Actual Actual Adjusted Budget Approved Budget
City Council
1001 718,632 645,145 283,031 283,300
Total 718,632 645,145 283,031 283,300
Department Category Actual Actual Adjusted Budget Approved Budget
City Council
Personnel 246,234 252,168 264,131 260,100
Contractual 388,277 310,255 - --
Operating 84,120 82,722 18,900 23,200
Totol 718,632 645,145 283,031 283,300
44
11 •
Approved Adjusted Approved
Actual Budget Budget Budget
50108
Salaries - Council Members
146,734
144,000
144,000
144,000
50150
Other Compensation
2,400
Benefits
50200
PERS-City Portion
21,731
22,500
22,500
23,500
50210
PERS-Survivor Benefits
-
100
100
-
50221
Medical Insurance
73,159
81,700
81,700
78,700
50222
Vision Insurance
1,049
-
-
-
50223
Dental Insurance
6,488
-
-
-
50224
Life Insurance
858
-
-
-
50225
Long Term Disability
-
1,600
1,600
-
50230
Workers Comp Insurance
-
13,531
13,531
9,400
50240
Social Security -Medicare
2,149
700
700
2,100
Total Salary & Benefits 252,168 264,131 264,131 260,100
.1
60154 Attorney/Litigation
60320 Travel & Training
League Annual Conference
League - Legislative Action Days
Mayor's Cup
Council Meeting Expense
Public Safety Awards Ceremony
Miscellaneous
60351 Membership Dues
20,500
71,625 - - -
9,116 15,400 15,400 20,500
71,549 - - -
45
11
Approved Adjusted Approved
Actual Budget Budget Budget
60352
Subscriptions & Publications
- 300
300
60400
Office Supplies
144 1,000
1,000 750
60410
Printing
- 700
700 700
60420
Operating Supplies
1,292 1,500
1,500 1,250
61301 Mobile/Cell Phones
621
Total Operating Costs 392,977 18,900 18,900 23,200
Grand Total City Council 645,145 283,031 283,031 283,300
46
Actual Actual Adopted
Personnel Schedule 2013-14 2014-15 2015-16
Mayor & City Council
47
City Manager
_I. I I I I_
Human City Clerk Community Finance Community Public Works Public Safety
Resources Services Development
City Manager
The City Manager serves as the Chief Executive Officer of the City and is responsible for the overall management of City operations. The City Manager
leads the Business Unit comprised of both City and Contract employees whom provide executive level staffing that manage the following:
• Implementation of City Council policies and directions throughout the organization;
• Provide executive level staff support to the City Council and throughout the organization;
• Initiate and implement City wide programs to enhance the efficiency and effectiveness of operations, and
• All contracts essential to maintaining a high level of local government service including: public safety contracts (police, fire, and emergency
services), information technology, franchise management (waste management, cable and telecommunications), environmental programs,
grants management, economic development, and legislative.
Current Year Accomplishments
• Completed implementation and conversion of animal license
services to Riverside County Department of Animal Services.
• Successfully managed third party vendor that evaluated the City's
Crime Trend and Service Profile for law enforcement services.
• Completed fee study that resulted in greater cost recovery for the
Vehicle Impound, Collection and Recover (VICR) Fee.
• Developed in concert with City Attorney a Business License Rules
and Regulation Policy outlining appropriate practices for a third
party vendor to assist City in collection of delinquent business
license revenue.
• Completed Information Technology (IT) upgrades including: email
server, increases to internet bandwidth at the Civic Center Campus
and installation of wi-fi at the newly remodeled Wellness Center.
• Contracted with Riverside County Fire Department for the delivery of
enhanced emergency services.
• Completed Long Range Property Management Plan and
compensation agreement process as a part of redevelopment
dissolution
• Negotiated and completed agreement for new development at
Goals & Objectives for Upcoming Fiscal Year
• Implement an Economic Development Strategic Plan outlining
the City's vision for long term strategies to expand the City's
economic base.
• Successfully negotiate service contracts for law enforcement,
fire safety and refuse collection services.
• Replace end of life core network equipment and virtual server to
provide necessary organizational computing capacity.
• Implement IT Governance policies.
• Initiate audit and review of all City franchise agreements.
• Support the work of the Advisory Committee on the City's
financial need.
• Launch a digital engagement platform to increase resident
participation in City government.
SilverRock Resort.
48
City Manager
Department Division Actual Actual Adjusted Budget Approved Budget
City Manager
1002 414,115
594,275
956,250
1,101,500
Human Resources
1004 919,433
637,887
370,102
330,600
Total
1,333,548
1,232,162
1,326,351
1,432,100
Department Category Actual Actual Adjusted Budget Approved Budget
City Manager
Personnel
1,061,783
1,082,420
1,095,223
1,060,500
Contractual
145,003
185,843
305,700
166,000
Operating
299,047
128,118
139,000
142,900
Internal Service
41,324
56,400
80,326
62,700
Reimbursements
(213,609)
(220,619)
(293,898)
-
Total
1,333,548
1,232,162
1,326,351
1,432,100
w
ee
Approved Adjusted Approved
Actual Budget Budget Budget
50101
Permanent Full Time
472,389
570,000
584,580
658,300
50102
Salaries - Part Time
476
-
-
-
50150
Other Compensation
-
-
-
500
Benefits
50200
PERS-City Portion
56,140
87,600
87,600
65,900
50210
PERS-Survivor Benefits
-
100
100
-
50221
Medical Insurance
56,000
98,100
98,100
78,700
50222
Vision Insurance
1,229
-
-
-
50223
Dental Insurance
5,323
-
-
50224
Life Insurance
424
-
-
-
50225
Long Term Disability
4,074
6,000
6,000
4,300
50226
AD&D
-
100
100
-
50230
Workers Comp Insurance
14,632
16,237
16,237
9,400
50240
Social Security -Medicare
6,938
8,100
8,100
7,300
60101
Contract Services - Administrative
141,165
185,000
203,700
140,000
60103
Contract Services
-
26,000
76,000
-
60125 Temporary Agency Services
60320 Travel & Training
Meeting Expenses
Miscellaneous Training
60330 Mileage Reimbursement
10,000
6,532 - - -
7,066 7,500 7,500 10,000
500 500 600
50
1002 -City Manager FY 13/14 FY 14/15 FY 14/15 FY 15/16
Approved Adjusted Approved
Actual BudgetBudget i i'
60351 Membership Dues
500
75,700
75,700
77,000
International City/County Mgmt Assoc
League of CA Cities - Riverside
California Cities/Counties Mgmt Foundation
Coachella Valley Association of Governments
International Council of Shopping Centers
League of California Cities (LCC)
National League of Cities
Southern CA Assoc of Governments
Local Agency Formation Committee
Southern CA Water Committee
77,000
60400 Office Supplies
1,281
1,000
1,000
1,000
60410 Printing
220
500
500
500
60420 Operating Supplies
105
1,000
1,000
1,000
Administrative costs and reimbursements
91110 Personnel
(202,700)
(230,118)
(230,118) -
91120 Service & Supply
(17,919)
(37,725)
(37,725) -
98110 Information Tech Charges
31,000
48,286
48,286 37,900
98140 Facility & Fleet Maintenance
9,400
9,090
9,090 9,100
TotalA.
:0
00e
Grand Total City Manager
0i
51
Human
Resources/ Risk
Manager
Human Risk
Resources Management [- -
Human Resources
The Human Resources Department provides quality customer service in the areas of recruitment and selection, classification and
compensation, benefits administration, employee relations, employee training and development, workers compensation, safety,
liability programs, and risk management. The Department recognizes that employees are the most valuable resource to the City
and strives to treat every employee equally with respect and dignity.
Current Year Accomplishments
• Streamlined Human Resource processes to maximize
efficiency
• Trained staff on new pay for performance evaluation system
• Implemented LINKS Leadership Program
Goals & Objectives for Upcoming Fiscal Year
• Develop training and mentoring programs for succession
planning efforts
• Modify personnel policies to benefit internal staffing efforts
• Improve Onboarding of new staff
• Serve as a resource to staff for policy interpretation employee
relations, training, contract compliance and benefits
administration
52
li4 - Human Resources
Approved Adjusted Approved
Actual Budget Budget Budget
50101
Permanent Full Time
183,178
112,100
113,600
150,600
50150
Other Compensation
500
Benefits
50109
Vacation & Sick Leave Buy Back
78,820
115,500
115,500
-
50110
Commissions & Boards
-
900
900
-
50200
PERS-City Portion
26,858
17,600
17,600
28,100
50221
Medical Insurance
26,778
16,300
16,300
25,200
50222
Vision Insurance
364
-
-
-
50223
Dental Insurance
2,177
-
-
-
50224
Life Insurance
140
-
-
-
50225
Long Term Disability
1,955
1,200
1,200
1,500
50230
Workers Comp Insurance
5,526
2,706
2,706
3,000
50240
Social Security -Medicare
2,670
1,600
1,600
2,200
Total • •
269,406
211,100
50243
Employer Share/Retired Medical
16,253
-
-
-
50244
State Unemployment Insurance
120,078
25,000
25,000
25,000
51701
Standzd. Recruitmt Tests
5,500
5,500
5,500
5,500
60103
Professional
2,598
4,000
4,000
4,000
60104
Consultants
6,179
22,000
22,000
22,000
Fitness Reimbursement
EAP - Wellness Works
IRC - Background checks
TASC - Admin fee
CalPERS - Monthly Medical Prem-Admin fees
60126
AB 939 Consultant
29,368
-
-
-
53
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
60320
Travel & Training
515
2,000
2,000
2,000
Interview panel costs
Miscellaneous meetings & training
2,000
60321
Training & Education
4,471
9,700
9,700
9,700
DMV Class B Physicals
Customer Service/Mist Training
9,700
60322
Training & Education/MOU
4,201
17,200
17,200
17,200
60330
Mileage Reimbursement
-
300
300
300
60340
Employee Recognition Awards
4,762
7,000
7,000
7,000
60351
Membership Dues
603
600
600
600
Society of HR Management (SHRM)
Professionals in HR Assoc (PIHRA)
Internat'l Public Mgmt Assoc for HR (IPMA-HR)
World at Work (WOW)
600
60352
Subscriptions & Publications
641
400
400
400
Labor Law Compliance Posters
400
60400
Office Supplies
56
1,500
1,500
1,500
60410
Printing
420
1,600
1,600
1,600
Personnel forms
Orientation
Miscellaneous
1,600
60420
Operating Supplies
-
1,000
1,000
1,000
54
Approved Adjusted Approved
Actual Budget Budget Budget
60443 Property 40,384 - -
60446 Employee Dishonesty 3,224 - - -
60447 Earthquake/Flood 54,006 - - -
60450
Advertising
161
6,000
6,000
6,000
Administrative costs and reimbursements
91110
Personnel
-
(20,844)
(20,844)
-
91120
Service & Supply
-
(5,211)
(5,211)
-
98110
Information Tech Charges
12,200
19,314
19,314
12,100
98140
Facility & Fleet Maintenance
3,800
3,636
3,636
3,600
TotalAdministrative Costs
16,000
t
00
HumanGrand Total •
637,887
368,602e
55
CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS
CITY MANAGER
Actual Actual Adopted
Personnel Schedule 2013-14 2014-15 2015-16
City Manager
1
1
1
Assistant to the City Manager
1
1
1
Business Analyst
1
1
2
Executive Assistant
1
1
1
Executive Office Assistant
1
1
1
Content Editor/Writer
0
1
0
Management Assistant
0
0
1
5 6 7
HUMAN RESOURCES
Actual Actual Adopted
Personnel Schedule 2013-14 2014-15 2015-16
Human Resources/Risk Manager 1 1 1
Executive Assistant 1 0 0.6
2 1 1.6
56
Administration
Community Development
Planning
Community
Development
Building
Code/Animal Emergency
Services
The Community Development Department consists of four divisions: Administration, Planning, Building and Code
Compliance/Animal Control. Administration provides overall management of the Department, including permit operations.
Planning is responsible for implementing Zoning Code and General Plan regulations, goals, policies and objectives as well as
administering entitlement permits. Building is responsible for issuance of building permits, administration and enforcement of
building codes and ordinances for construction, and use and occupancy of buildings within the City. Code Compliance/Animal
Control administers a program that enforces property maintenance standards, land use, zoning, abandoned vehicles, and building
regulations. It also provides field services, enforces animal licensing and leash laws, and investigates animal abuse reports and
barking/aggressive dogs, and nuisance complaints.
Current Year Accomplishments
• Completed implementation of new permit software system
(geo-based data, electronic plan check processing, on-line
application submittal and review process).
• Established "Customer Center," a one -stop permitting and
City services counter.
• Implemented field use of tablets and smart phones for real-
time data availability to field inspectors and officers.
■ Launched development and enhancement program for The
Village.
Goals & Objectives for Upcoming Fiscal Year
• Complete permitting and code compliance metrics.
• Complete comprehensive review and assessment of
development permit process.
• Complete assessment and analysis of code compliance/animal
control service level.
• Establish Plan Review & Permitting processes for Over the
Counter & Expedited Permit issuance, including solar.
• Complete General Plan and zoning consistency update (text and
zoning map).
57
Department
Community Development
Division
Actual Actual Adjusted Budget Approved Budget
Administration
6001 753,623
670,081
1,146,623
1,482,400
Planning
6002 560,679
362,625
384,118
501,800
Building
6003 1,754,683
927,446
610,803
610,600
Code/Animal
6004 1,302,397
733,339
829,037
934,000
Total
4,371,383
2,693,491
2,970,581
3,528,800
Department Category Actual Actual Adjusted Budget Approved Budget
Community Development
Personnel
3,009,452
1,914,786
2,283,745
2,390,600
Contractual
468,496
584,983
465,915
769,000
Operating
945,641
69,848
93,700
95,600
Internal Service
285,838
215,300
268,445
273,600
Reimbursements
(338,044)
(91,426)
(141,224)
-
Total
4,371,383
2,693,491
2,970,581
3,528,800
58
.ee
Approved Adjusted Approved
Actual Budget Budget Budget
50101
Permanent Full Time
444,062
695,900
711,160
900,000
50102
Salaries - Part Time
-
27,719
27,719
25,700
50110
Commissions & Boards
6,563
19,200
19,200
19,200
50150
Other Compensation
-
-
-
1,000
50250
Vehicle Reimbursement
3,775
4,000
4,000
3,600
Benefits
50200
PERS-City Portion
59,975
109,100
109,100
127,100
50210
PERS-Survivor Benefits
-
200
200
-
50221
Medical Insurance
49,646
144,600
144,600
173,200
50222
Vision Insurance
781
-
_
-
50223
Dental Insurance
4,642
-
-
-
50224
Life Insurance
404
-
-
-
50225
Long Term Disability
3,518
7,500
7,500
8,200
50226
AD&D
-
200
200
-
50230
Workers Comp Insurance
12,355
23,949
23,949
21,600
50240
Social Security -Medicare
6,632
10,100
10,100
13,800
50241
Social Security -FICA
600
-
-
-
Total1,042,468
1,057,728ee
60103
Professional
19,284
2,000
8,937
31,500
60125
Temporary Agency Services
30,188
20,000
20,000
10,000
60320
Travel & Training
1,778
4,500
4,500
8,500
60330
Mileage Reimbursement
-
100
100
100
60351
Membership Dues
1,290
500
500
1,900
60400
Office Supplies
9,766
12,000
12,000
12,000
60410
Printing
2,186
1,500
1,500
1,500
60450
Advertising
10,936
13,500
13,500
13,500
59
Administrative costs and reimbursements
91110 Personnel
91120 Service & Supply
98110 Information Tech Charges
98140 Facility & Fleet Maintenance
Approved Adjusted Approved
Actual Budget Budget Budget
(15,800)
(3,664)
(13,607) -
(1,200)
(750)
(2,687) -
14,300
28,971
28,971 94,800
4,400
15,180
15,180 15,200
Total Administrative Costs 1,700 39,737 27,858 110,000
Grand Total Administration 670,081 1,136,305 1,146,623 1,482,400
.00
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
50101
Permanent Full Time
261,305
249,588
265,818
204,300
Benefits
50200
PERS-City Portion
33,401
39,200
39,200
36,000
50210
PERS-Survivor Benefits
-
76
76
-
50221
Medical Insurance
36,398
49,056
49,056
31,500
50222
Vision Insurance
630
-
-
-
50223
Dental Insurance
2,555
-
-
-
50224
Life Insurance
219
-
-
-
50225
Long Term Disability
2,809
2,680
2,680
2,100
50226
AD&D
-
81
81
-
50230
Workers Comp Insurance
8,109
8,118
8,118
3,800
50240
Social Security -Medicare
2,270
3,599
3,599
2,800
60103
Professional
54,691
60,000
75,809
185,000
60320
Travel & Training
1,326
10,000
10,000
10,000
60351
Membership Dues
390
2,000
2,000
1,400
60352
Subscriptions & Publications
247
500
500
500
60400
Office Supplies
46
-
-
-
60410
Printing
757
1,000
1,000
2,000
61
.00
Approved Adjusted Approved
Actual Budget Budget Budget
Administrative costs and reimbursements
91110 Personnel (69,500) (124,930) (124,930) -
91120 Service & Supply (4,926) - - -
98110 Information Tech Charges 24,400 38,629 38,629 15,100
98140 Facility & Fleet Maintenance 7,500 12,482 12,482 7,300
Total Administrative Costs (42,526) • 00
Grand Total Planning 362,625 352,079 384,118 501,800
1-%
.!1 Building
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
50101
Permanent Full Time
354,217
237,600
240,060
195,500
50150
Other Compensation
-
-
-
1,000
50250
Vehicle Reimbursement
2,228
6,600
6,600
2,000
Benefits
50200
PERS-City Portion
50,788
37,300
37,300
22,100
50210
PERS-Survivor Benefits
-
100
100
-
50221
Medical Insurance
68,216
49,000
49,000
47,200
50222
Vision Insurance
982
-
-
-
50223
Dental Insurance
5,065
-
-
-
50224
Life Insurance
393
-
-
-
50225
Long Term Disability
4,192
2,600
2,600
2,100
50226
AD&D
-
100
100
-
50230
Workers Comp Insurance
10,971
8,118
8,118
5,600
50240
Social Security -Medicare
5,168
3,400
3,400
2,800
Total Salary
1
11
53040
Subscrip & Publications
2,886
1,500
1,275
1,000
60118
Plan Check
367,020
225,000
225,000
295,000
60320
Travel & Training
70
2,000
2,000
2,000
60351
Membership Dues
-
-
-
600
60352
Subscriptions & Publications
340
-
-
-
60420
Operating Supplies
-
300
825
1,000
60425
Supplies - Field
11
300
-
-
Total Operating •
1
229,100
229J00
299,600
63
sll
Approved Adjusted Approved
Actual Budget Budget Budget
Administrative costs and reimbursements
98110 Information Tech Charges
98140 Facility & Fleet Maintenance
36,600 28,971 28,971 22,700
18,300 5,454 5,454 10,000
Total Administrative Costs 54,900 34,425 34,425 32,700
Grand Total Building 9,27,446 608,343 610,803 610,600
[.LA
6004 Code
i ! ! Control i
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
50101
Permanent Full Time
328,323
336,500
353,780
377,300
50105
Salaries - Overtime
3,341
-
-
-
50106
Standby
2,170
-
-
-
50107
Standby - Overtime
660
-
-
-
Benefits
50200
PERS-City Portion
47,635
52,400
52,400
64,300
50210
PERS-Survivor Benefits
-
100
100
-
50221
Medical Insurance
67,142
81,700
81,700
78,700
50222
Vision Insurance
922
-
-
-
50223
Dental Insurance
4,590
-
-
-
50224
Life Insurance
350
-
-
-
50225
Long Term Disability
3,509
3,600
3,600
3,700
50226
AD&D
-
100
100
-
50230
Workers Comp Insurance
8,213
13,531
13,531
9,400
50240
Social Security -Medicare
5,066
4,900
4,900
5,000
Total..
00
31190
Admin Citation Services
29,222
20,000
20,000
20,000
33253
Veterinary Service
-
2,500
2,500
2,000
51040
Rabies Booster/Cnt Health
-
1,000
1,000
500
51070
Animal Shelter
1,796
121,000
128,669
120,000
51071
Answering Service
108,331
-
-
-
60108
Technical
3,673
7,500
7,500
7,500
60119
Vehicle Abatement
-
1,000
1,000
1,000
60120
Lot Cleaning
2,520
5,000
5,000
3,500
60121
Low -Income Housing Grants
-
5,000
5,000
5,000
65
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
60189
Technical
-
-
-
120,000
60194
Veterinary Service
50
-
-
-
60320
Travel & Training
50
1,500
1,500
1,000
60351
Membership Dues
375
500
500
600
60410
Printing
2,084
3,500
3,500
2,500
60420
Operating Supplies
1,587
-
-
-
60425
Supplies - Field
484
1,500
1,500
1,000
60426
Supplies - Media
35
-
-
-
60690
Uniforms
1,412
2,500
2,500
2,500
Administrative costs and reimbursements
98110 Information Tech Charges
98140 Facility & Fleet Maintenance
30,500 48,286 48,286 37,900
79,300 90,471 90,471 70,600
Grand Total Code Compliance/Animal Control 733,339 804,088 829,037 934,000
Approved
Adjusted Approved
Actual
Budget
Budget Budget
50101
Permanent Full Time
97,252
8,800
9,190
Benefits
50200
PERS-City Portion
3,483
1,400
1,400
50203
PERS-City Portion
7,136
-
- -
50221
Medical Insurance
8,833
2,500
2,500 -
50222
Vision Insurance
115
-
- -
50223
Dental Insurance
308
-
- -
50224
Life Insurance
94
-
- -
50225
Long Term Disability
652
100
100 -
50228
Dental Insurance
543
50230
Workers Comp Insurance
2,277
406
406 -
50240
Social Security -Medicare
1,418
100
100 -
• •
e e
13,696
60107
Instructors
16,090
1,500
1,500 -
60320
Travel & Training
105
6,000
6,000 -
60351
Membership Dues
-
300
300 -
60406
Disaster Prep Supplies
14,390
7,000
7,000 -
60410
Printing
-
500
500 -
60671
Repair & Maintenance - EOC
-
6,500
6,500 -
61300
Utilities - Telephone
11,202
15,000
15,000 -
61304
Mobile/Cell Phones
1,822
2,000
2,000 -
80101
Machinery & Equipment
-
11,500
11,500 -
Total Operating Costs
43,609
50,300
50,300
67
Administrative costs and reimbursements
98110 Information Tech Charges
98140 Fleet Plaint Progr Charges
Approved Adjusted Approved
Actual Budget Budget Budget
4,000 9,657 9,657
18,100 17,848 17,848
Total Administrative Costs 22,100 27,505 27,505 -
Grand Total Emergency Services 187,821 91,111 91,501
M
CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS
COMMUNITY•PMENT
-.Administration-
Actual
Actual
Adopted
Personnel Schedule
2013-14
2014-15
2015-16
Administrative Technician
0
0
1
Community Development Director
1
1
1
Community Development Manager
1
0
0
Planning Manager
0
1
1
Building Official/Emergency Manager
0.5
0
0
Building Official
0
1
1
Executive Assistant
0
0.85
1
Housing Coordinator
0
0
1
Office Assistant
0.85
1
2
Permit Operations Supervisor
0
1
1
Permit Technician
0
3
4
3.35
13
COMMUNITY•PPlanning
Actual
Actual
Adopted
Personnel Schedule
2013-14
2014-15
2015-16
Principal Planner
1
1
2
Associate Planner
1
1
0
Assistant Planner
1
0
0
Housing Coordinator
1
1
0
4
3
R
Actual Actual Adopted
Personnel Schedule 2013-14 2014-15 2015-16
Plans Examiner Supervisor 1 0 0
Plans Examiner/Inspection Supervisor 0 1 1
Building Inspector II 2 0 0
Building Inspector 0 2 2
Permit Technician 3 0 0
6 3 3
COMMUNITY DEVELOPMENT - Code Compliance/Animal Control
Actual Actual Adopted
Personnel Schedule 2013-14 2014-15 2015-16
Animal Control/Code Compliance Supervisor 1 1 1
Animal Control/Code Compliance Officer 4 4 4
Office Assistant 0 0 .5
5 5 5.5
70
CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS
PUBLIC SAFETY
- Emergency
-
Actual
Actual
Adopted
Personnel Schedule
2013-14
2014-15
2015-16
Building Official/Emergency Manager
0.5
0
0
Secretary
0.15
0.15
0
0.65
0.15
0
71
Community
Services �
Wellness Parks & Library & Facilities &
Administration Center Recreation Museum Public Art Marketing
Community Services
Community Services holds the key to resident satisfaction and tourist interest through community -wide events that revolve around
culture, health and fitness. Through marketing efforts, the department brands and promotes the City. In addition to community -wide
event planning, the department is responsible for the maintenance of City buildings, the City's public golf course, SilverRock Resort,
maintenance and oversight of the City's extensive public art collection, and all of La Quinta's lush parks. The department provides:
strategic planning, public relations, community collaboration, cultural and community wellbeing and fitness, and support for the
Community Services Commission.
Equipment Replacement Funds will be used for renovations to various parks with special attention to La Quinta Park, Colonel Mitchell Page
sports fields and the Sports Complex. These facilities have extensive use and the sports field conditions need additional maintenance and
some equipment replacement.
Current Year Accomplishments
• Expanded the PlayinLaQuinta website to include vacation
rental information.
• Created new commercial promoting La Quinta to young
adults.
• Constructed and Opened the new Wellness Center
• Completed Sports Lighting project at La Quinta Sports
Complex.
■ Offered new programs at Colonel Mitchell Paige Middle
School.
Goals & Objectives for Upcoming Fiscal Year
• Complete the Seeley Roundabout sculpture.
• Partner with the Chamber to enhance economic development
and local business promotion.
• Renovate the La Quinta Library and host a 101h year celebration.
• Increase recreation program efforts in North La Quinta.
• Install security cameras at various City facilities.
• Manage water conservation efforts in parks and facilities.
72
Department
Division
Community Services
Actual Actual Adjusted Budget Approved Budget
Administration
3001
911,038
846,872
1,055,344
906,100
Wellness Center
3002
393,534
353,977
374,580
460,700
Recreation Programs
3003
175,377
207,963
191,011
225,300
Park Maintenance
3005
1,439,545
1,380,719
1,440,495
1,487,200
Marketing & Public Relations
3007
939,958
572,063
634,961
663,500
Public Buildings
3008
-
944,961
962,655
1,158,200
Total
3,859,452
4,306,554
4,659,045
4,901,000
Department Category Actual Actual Adjusted Budget Approved Budget
Community Services
Personnel
1,438,711
1,098,539
1,185,397
1,229,500
Contractual
755,817
850,700
870,400
884,100
Operating
1,115,887
1,917,915
2,167,503
2,113,400
Internal Service
618,637
640,800
670,583
674,000
Reimbursements
(69,600)
(201,400)
(234,838)
--
Total
3,859,452
4,306,554
4,659,045
4,901,000
73
11 Administration
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
50101
Permanent Full Time
275,741
299,200
310,280
277,300
50110
Commissions & Boards
2,100
4,500
4,500
4,500
50150
Other Compensation
-
-
-
1,200
50215
Other Fringe Benefits
-
-
-
4,900
Benefits
50200
PERS-City Portion
39,936
46,800
46,800
51,800
50210
PERS-Survivor Benefits
-
100
100
-
50221
Medical Insurance
41,902
57,200
57,200
45,700
50222
Vision Insurance
725
-
-
-
50223
Dental Insurance
2,504
-
-
-
50224
Life Insurance
327
-
-
-
50225
Long Term Disability
2,574
3,200
3,200
2,400
50226
AD&D
-
100
100
-
50230
Workers Comp Insurance
8,018
9,471
9,471
5,400
50240
Social Security -Medicare
4,109
4,300
4,300
4,000
50241
Social Security -FICA
130
-
-
-
Total Salary
1.:
11
50250
Vehicle Reimbursement
2,265
3,600
3,600
-
53040
Subscrip & Publications
-
2,000
2,000
2,000
60134
Promotional
10,140
12,000
12,000
12,000
60135
Boys & Girls Club
50,140
60,000
60,000
60,000
60136
Health Department
800
800
800
900
60137
Community Special Events
4,666
8,000
8,000
-
60157
Rent Expense (Colonel Paige)
-
9,800
9,800
9,800
60184
Fritz Burns Park
27,630
24,000
24,000
31,000
74
Approved
Adjusted
Approved
Actual Budget
Budget
Budget
60320 Travel & Training
1,804 2,000
2,000
3,000
60330 Mileage Reimbursement
57 500
500
500
60351 Membership Dues
1,680 2,300
2,300
2,300
SoCal Municipal Athletic Federation (SCMAF)
200
Nat'l Parks & Rec Assoc (NPRA)
700
CA Parks & Rec Assoc (CPRS)
1,200
CA Assoc of Parks & Rec Commission Board
meetings (CAPRCBM)
200
2,300
60400
Office Supplies
2,118
3,000
3,000
3,000
60420
Operating Supplies
121
1,500
1,500
1,500
60510
Contingency (Community Grants)
21,347
60,000
60,000
60,000
60511
Contingency/LQ Arts Foundation
131,100
127,150
127,150
103,100
60522
Soroptomist Facility Rent
5,000
5,000
5,000
-
60524
Humana Healthy Events
21,212
30,000
30,000
-
60527
2-1-1 Hotline
1,564
2,100
2,100
2,100
60529
LQ Historical Museum
1,100
1,100
1,100
1,100
60531
Homeless Bus Passes
-
2,500
2,500
2,500
60532
CV Rescue Mission
-
50,000
100,000
50,000
60553
Christmas Tree Maintenance
1,985
2,400
2,400
-
60691
Repair & Maintenance
2
-
-
-
75
11 Administration
Approved Adjusted Approved
Actual Budget Budget Budget
71106 Software
80021 Special Projects (Chamber of Commerce)
6,276
140,499 127,500 127,500 127,500
Total Operating Costs 431,504 537,250 587,250 472,300
Administrative costs and reimbursements
91110 Personnel - (4,272) (15,849) -
91120 Service & Supply - (875) (3,129) -
98110 Information Tech Charges 23,400 35,832 35,832 22,000
98140 Facility & Fleet Maintenance 13,900 15,288 15,288 14,600
Total Administrative Costs 37,300 45,973 32,143 36,600'
Grand Total Administration 846,87-2 1,008,094 1,055,344 906,100
76
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
50101
Permanent Full Time
146,788
151,060
155,650
165,400
50102
Salaries - Part Time
-
11,340
11,340
42,000
50150
Other Compensation
-
-
-
1,000
Benefits
50200
PERS-City Portion
20,799
23,700
23,700
25,400
50210
PERS-Survivor Benefits
-
100
100
-
50221
Medical Insurance
34,113
49,000
49,000
47,200
50222
Vision Insurance
522
-
-
-
50223
Dental Insurance
1,874
-
-
-
50224
Life Insurance
184
-
-
-
50225
Long Term Disability
1,555
1,600
1,600
1,800
50230
Workers Comp Insurance
4,970
9,471
9,471
8,500
50240
Social Security -Medicare
2,137
2,200
2,200
3,000
50241
Social Security -FICA
-
700
700
2,600
Total..
296,900
60103
Professional
4,300
4,300
4,300
4,300
60107
Instructors
24,555
10,500
10,500
21,000
60108
Technical
2,500
3,000
3,000
3,000
60115
Janitorial
21,266
11,235
11,235
32,000
60116
Pest Control
684
1,200
1,200
1,200
60123
Security & Alarm
3,229
4,000
4,000
6,000
60125
Temporary Agency Services
10,877
-
-
-
60320
Travel & Training
100
-
-
-
60330
Mileage Reimbursement
-
200
200
200
77
00
Approved Adjusted Approved
Actual Budget Budget Budget
60351 Membership Dues 898 1,100 1,100 1,100
CA Parks & Rec Society 340
Motion Picture Licensing Corp 460
National Council on Aging 100
National Recreation & Parks Association 150
Miscellaneous 5n
1,100
60352
Subscriptions & Publications
288
400
400
500
Wellness Publications
200
Desert Sun Newspaper
300
500
60400
Office Supplies
2,067
2,000
2,000
2,000
60410
Printing
-
300
300
300
60420
Operating Supplies
11,832
12,000
12,000
18,000
Entertainment
4,000
Health Fair
2,000
Luncheons
10,000
General Supplies
2,000
18,000
60432
Small Tools/Equipment
128
3,000
3,000
5,600
60667
HVAC
-
3,000
3,000
3,000
60691
Repair & Maintenance
3,705
2,500
2,500
3,000
60692
Maint.-Fire extinguishers
523
400
400
400
61100
Utilities - Gas
1,596
1,500
1,500
1,500
61101
Utilities - Electricity
16,655
20,500
20,500
24,000
78
61200 Water - Inside
Approved Adjusted Approved
Actual Budget Budget Budget
3,531 4,000 4,000 4,000
Total Operating Costs 108,735 85,135 85,135 131,100
Administrative costs and reimbursements
91110 Personnel - (1,693) (6,264) -
91120 Service & Supply - (347) (1,244) -
98110 Information Tech Charges 18,300 28,971 28,971 22,700
98140 Facility & Fleet Maintenance 14,000 14,221 14,221 10,000
Total Administrative Costs et 0t
TotalGrand :0 .0 00
79
Approved Adjusted Approved
Actual Budget Budget Budget
50101
Permanent Full Time
83,653
57,281
59,471
60,600
50102
Salaries - Part Time
25,102
27,719
27,719
51,800
50150
Other Compensation
-
-
-
500
Benefits
50200
PERS-City Portion
12,149
8,900
8,900
11,300
50221
Medical Insurance
17,727
16,300
16,300
15,700
50222
Vision Insurance
283
-
-
_
50223
Dental Insurance
1,112
-
-
-
50224
Life Insurance
93
-
-
-
50225
Long Term Disability
892
600
600
700
50230
Workers Comp Insurance
3,434
12,178
12,178
9,400
50240
Social Security -Medicare
1,595
800
800
1,700
50241
Social Security -FICA
1,576
1,500
1,500
3,200
Total..
60107
Instructors
36,618
33,000
33,000
30,000
60122
Credit Card Fees
1,919
1,500
1,500
2,000
60149
Special Events
6,455
5,500
5,500
17,500
Tree lighting
2,000
Veteran's Day
1,000
Egg Hunt
1,500
Community Picnic
5,000
Outdoor Movies
3,000
YMCA Partner Events
2,500
Golf tour and banquet
2,500
17,500
60330
Mileage Reimbursement
118
m
3003 Programs
Approved Adjusted Approved
Actual Budget Budget Budget
60420 Operating Supplies 6,132 9,100 12,068 11,500
Part-time staff supplies 2,000
Athletic programs 4,500
Event supplies and equipment 5,000
11,500
1. Software 204
Total Operating Costs 51,446 49,100 52,068 61,000
Administrative costs and reimbursements
98110 Information Tech Charges
98140 Facility & Fleet Maintenance
6,100 9,657 9,657 7,600
2,800 1,818 1,818 1,800
Total Administrative Costs 8,900 11,475 11,475 9,400
Grand Total Programs 207,963 185,853 191,011 225,300
81
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
50101
Permanent Full Time
90,257
81,400
83,060
80,300
50105
Salaries - Overtime
274
-
-
-
50106
Standby
2,321
2,300
50107
Standby Overtime
2,528
2,500
Benefits
50200
PERS-City Portion
12,812
12,400
12,400
14,900
50221
Medical Insurance
13,814
16,000
16,000
15,400
50222
Vision Insurance
187
-
-
-
50223
Dental Insurance
1,487
-
-
-
50224
Life Insurance
134
-
-
50225
Long Term Disability
899
900
900
900
50230
Workers Comp Insurance
5,110
2,652
2,652
1,800
50240
Social Security -Medicare
1,572
1,200
1,200
1,200
Total Salary114,552
1161212
119,300
60104
Consultants
25,561
25,000
55,000
25,000
60108
Technical
334,884
361,100
361,100
399,900
Citywide Landscape Maintenance Contract:
Adams Park
43,100
City Hall
1,000
Civic Center Campus
46,200
Cove Oasis Trailhead
26,400
Desert Pride Park
10,100
Eisenhower Park
3,800
Fritz Burns Park
26,200
Lo Fonda Park
3,600
La Quints Park
91,000
Monticello Park
27,900
Saguaro Park
3,500
Senior Center
4,400
Sports Complex
61,300
Velasco Park
1,900
Pioneer Park
22,300
82
it •■
Approved Adjusted Approved
Actual Budget Budget Budget
Fred Wolff Nature Preserve 800
Colonel Paige 26,400
399,900
60113
Landscape Improvements
3,249
20,000
20,000
29,000
60115
Janitorial
15,256
16,000
16,000
17,000
60117
Civic Center Lake Maintenance
5,585
4,000
4,000
10,000
60123
Security & Alarm
271
700
700
700
60124
Security - Sports Complex
625
700
700
-
60320
Travel & Training
455
500
500
500
60420
Operating Supplies
3,563
2,000
2,000
-
60423
Supplies -Graffiti
13,570
20,000
20,000
20,000
60424
Materials - Irrigation & Light Repair
58,426
50,000
50,000
50,000
60554
LQ Park Building
20,730
10,000
10,000
10,000
60555
Sports Complex Building
6,935
5,000
5,000
6,000
60557
Tree Maintenance
6,280
4,000
4,000
4,000
61102
Utilities - Electric - Monticello Park
54
100
100
100
61103
Utilities - Electric - Civic Center Park
31,333
37,000
37,000
35,000
61104
Utilities - Electric - Pioneer Park
495
750
750
800
61105
Utilities - Electric - Fritz Burns Park
15,191
15,000
15,000
15,000
61106
Utilities - Electric - Sports Complex
27,251
30,000
30,000
25,000
61108
Utilities - Electric - Colonel Paige
2,803
3,500
3,500
5,000
61109
Utilities - Electric - Community Park
29,997
30,000
30,000
30,000
61110
Utilities - Electric - Adams Park
775
1,000
1,000
1,000
61111
Utilities - Electric - Velasco Park
81
300
300
300
83
3005 Parks
Maintenance
.
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
61113
Utilities - Electric - Eisenhower Park
156
200
200
200
61114
Utilities - Electric - Desert Pride
61
200
200
200
61201
Utilities - Water -Monticello Park
14,774
14,000
14,000
14,000
61202
Utilities - Water - Civic Center Park
23,839
22,000
22,000
20,000
61203
Utilities - Water -Eisenhower Park
1,624
2,000
2,000
2,000
61204
Utilities - Water -Fritz Burns park
13,462
13,000
13,000
10,000
61205
Utilities - Water -Velasco Park
696
800
800
800
61206
Utilities - Water -Desert Pride
5,230
4,500
4,500
4,000
61207
Utilities - Water -Pioneer Park
7,483
7,500
7,500
7,500
61208
Utilities - Water -Seasons Park
279
300
300
300
61209
Utilities - Water -Community Park
46,478
55,000
55,000
50,000
61210
Utilities - Water -Adams Park
18,325
17,000
17,000
17,000
61303
Phone - Sports Complex
351
450
450
500
Administrative costs and reimbursements
91110
Personnel
-
(1,562)
(5,808)
-
91120
Service & Supply
-
(320)
(1,145)
-
98110
Information Tech Charges
8,200
22,694
22,694
7,400
98130
Park Equipment Maintenance
502,500
502,523
502,523
547,300
98140
Facility & Fleet Maintenance
2,500
2,418
2,418
2,400
Grand Total Parks Maintenance:0
•05
1,440,495
1,487,200
84
it
. & CommunityRelations
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
50101
Permanent Full Time
11,477
32,800
33,620
34,400
50103
Permanent Full Time
21,692
-
-
-
50150
Other Compensation
-
-
-
200
Benefits
50200
PERS-City Portion
4,827
5,100
5,100
6,400
50221
Medical Insurance
6,958
8,200
8,200
7,900
50222
Vision Insurance
87
_
-
-
50223
Dental Insurance
679
50224
Life Insurance
35
_
-
-
50225
Long Term Disability
355
400
400
400
50230
Workers Comp Insurance
1,003
1,353
1,353
900
50240
Social Security -Medicare
499
500
500
500
Total..
60151
PSDRCVB
181,833
182,000
182,000
182,000
60152
Airport Activities
12,500
12,500
12,500
12,500
60320
Travel & Training
70
2,500
2,500
2,000
California PIO conference
2,000
2,000
60351
Membership Dues
90,000
10,225
10,225
300
Other Professional Associations
300
300
60352
Subscriptions & Publications
-
10,225
10,225
700
Basecamp Software
600
Dropbox Software
100
700
60410
Printing
13,800
22,000
22,000
-
85
3007 - Marketing & Community Relations FY 13114 FY 14/15 FY 14115 FY 15/16
Approved.. .
Actuai Budget Budget Budget
60420
Operating Supplies
-
100
100
100
60450
Advertising (Sponsorships)
1,347
5,500
5,500
5,500
60461
Economic Development/Marketing
210,281
320,000
320,000
395,000
60462
Media
4,578
10,000
10,000
10,000
60470
Postage
4,500
5,000
5,000
-
60481
Office Supplies
43
-
-
-
Administrative costs and reimbursements
98110 Information Tech Charges
98140 Facility & Fleet Maintenance
4,600 4,829 4,829 3,800
900 909 909 900
Total
Administrative
Costs
5,500
5,738 5,738
4,700':
11�
Grand
Total
Marketing
&
Community
Relations
572,063
634,141 634,961
663,500
M
11: - Public
Buildings
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
50101
Permanent Full Time
133,646
127,900
131,300
141,600
50106
Standby
-
-
-
2,600
50150
Other Compensation
-
-
-
500
Benefits
50200
PERS-City Portion
4,705
20,000
20,000
21,100
50203
PERS-City Portion
12,354
-
-
-
50210
PERS-Survivor Benefits
-
100
100
-
50221
Medical Insurance
18,855
38,200
38,200
36,800
50222
Vision Insurance
63
-
-
-
50223
Dental Insurance
1,222
-
-
-
50224
Life Insurance
132
_
-
_
50225
Long Term Disability
1,279
1,400
1,400
1,500
50227
Vision Insurance
166
-
-
-
50230
Workers Comp Insurance
4,283
6,332
6,332
4,400
50240
Social Security -Medicare
1,938
1,900
1,900
2,000
Total..
195,832
199,2321
11
60108
Technical
30,641
33,500
33,500
28,000
60115
Janitorial
34,578
36,000
36,000
36,700
60116
Pest Control
1,125
1,500
1,500
1,500
60123
Security & Alarm
7,473
7,000
7,000
8,200
60320
Travel & Training
-
1,000
1,000
1,000
60420
Operating Supplies
1,373
2,000
2,000
2,000
60432
Small Tools/Equipment
643
500
500
1,000
60664
Fire Extinguisher Service
368
500
500
800
60665
Maint.-Other Equipment
45,039
30,000
30,000
30,000
87
00:Buildings
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
60667
HVAC
-
11,000
11,000
12,000
60668
Fountains
1,566
2,000
2,000
1,000
60682
Uninterrupted Power (UPS)
16,100
-
-
-
60690
Uniforms
286
-
-
_
60691
Repair & Maintenance
-
15,000
15,000
15,000
61100
Utilities - Gas
3,821
5,000
5,000
4,000
61101
Utilities - Electricity
101,109
115,000
115,000
100,000
61200
Utilities - Water
2,225
2,000
2,000
2,000
61702
Facility Rent
671,350
671,400
671,400
671,000
71021
Furniture
6,418
-
-
-
Administrative costs and reimbursements
91120
Service & Supply
(201,400)
(201,400)
(201,400)
-
98110
Information Tech Charges
14,000
2,897
2,897
6,400
98140
Facility & Fleet Maintenance
29,600
28,526
28,526
27,100
Grand Total Public Buildings
944,961
959,255
..
00
m
CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS
COMMUNITYAdministration
Actual
Actual
Adopted
Personnel Schedule
2013-14
2014-15
2015-16
Community Services Director
1
0
0
Deputy City Manager
0
1
1
Senior Secretary
1
0
0
Executive Assistant
0
1
0.4
Office Assistant
0
0
0
Recreation Supervisor
0.5
0
0
Marketing & Events Supervisor
0
0.5
0.5
Community Services Supervisor
0
0.5
0.5
Recreation Coordinator
0.5
0
0
Community Services Coordinator
0
0.5
0.5
Personnel Schedule
3 3.5 2.9
COMMUNITY SERVICES - Wellness Center
Actual
2013-14
Actual
2014-15
Adopted
2015-16
Senior Center Supervisor
1
0 0
Community Services Supervisor
0
1 1
Senior Center Activities Coordinator
1
0 0
Community Services Coordinator
0
1 1
Senior Center Office Assistant
1
1 1
3
3
3
CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS
COMMUNITYRecreation
Actual
Actual
Adopted
Personnel Schedule
2013-14
2014-15
2015-16
Recreation Supervisor
1
0
0
Community Services Supervisor
0
0.5
0.5
Recreation Activities Coordinator
0.5
0
0
Community Services Coordinator
0
0.5
0.5
1.5
1
1
COMMUNITYParks
Maintenance
Actual
Actual
Adopted
Personnel Schedule
2013-14
2014-15
2015-16
Maintenance Manager
0.25
0.15
0.15
Maintenance Worker I
0.75
0
0
Maintenance Worker II
0
0.5
0.5
Golf Park/Landscape Manager - Parks
0.35
0
0
Golf, Parks & Facilities Manager
0
0.33
0.33
1.35
0.98
0.98
a
CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS
COMMUNITY SERVICES - Marketing and Public Relations
Actual Actual Adopted
Personnel Schedule 2013-14 2014-15 2015-16
Recreation Supervisor
Marketing & Events Supervisor
0.5 0 0
0 0.5 0.5
0.5
0.5
0.5
•MMUNITY
SERVICES - Public Buildings
Actual
Actual
Adopted
Personnel Schedule
2013-14
2014-15
2015-16
Golf & Park/Landscape Manager - Parks
0.3
0
0
Golf, Parks & Facilities Manager
0
0.34
0.34
Facilities Manager Coordinator
1
1
1
Maintenance Worker
1
0
0
Facilities Maintenance Coordinator
0
1
1
2.3 2.34 2.34
91
Finance
Budget/Purchasing Accounting Business/Animal Treasury/Debt
Licensing Management
Finance
The Finance Department is charged with safeguarding the City's assets and effectively managing its finances through adherence
to the highest ethical standards, internal controls, and meaningful financial reporting. The department performs fiscally related
functions to support the delivery of municipal services to the City organization and the public. Accordingly, the department
manages the City's revenues, expenditures, investments, purchasing, accounting, budgeting and debt.
Current Year Accomplishments
• Implemented Cash Management and Fixed Assets
modules of the financial software system.
• Completed City's first audit of Measure A funding and
compliance.
• Lobbied State Department of Finance for increased
RPTTF (redevelopment property tax trust fund)
distribution.
• Completed first year-end/audit in new financial system
and received clean audit opinion.
• Converted business license processing and
administration to new software system. Transitioned
business license processing to the Permit Center.
• Awarded GFOA award for excellence in the preparation
of the FY 2012-2013 CAFR.
Goals & Objectives for Upcoming Fiscal year
• Implement Project Accounting and Purchasing modules of
financial system.
• Cross -train employees for succession planning and provide
increased training opportunities for department staff.
• Transition Animal Licensing function to the County of
Riverside.
• Increase opportunities for collaboration between the
Finance Department and other City Departments
concerning fiscal policies and procedures.
• Continue to improve annual budget format and process.
Department
Division
Fiscal Services
Actual Actual Adjusted Budget Approved Budget
Finance Department
1006 828,356
872,791
1,012,940
935,500
Central Services
1007 244,989
6,602,406
735,395
1,157,400
Total
1,073,346
7,475,197
1,748,334
2,092,900
Department Category Actual Actual Adjusted Budget Approved Budget
Fiscal Services
Personnel
865,399
733,254
930,839
899,900
Contractual
138,978
170,076
169,120
191,400
Operating
112,456
6,518,539
663,695
592,400
Internal Service
132,235
142,600
169,017
409,200
Reimbursements
(175,723)
(89,273)
(184,336)
-
Total
1,073,346
7,475,197
1,748,334
2,092,900
W
Approved Adjusted Approved
Actual Budget Budget Budget
50101
Permanent Full Time
535,338
635,912
651,682
493,100
50110
Commissions & Boards
2,625
4,500
4,500
4,500
50150
Other Compensation
-
6,000
-
1,000
50215
Other Fringe Benefits
1,025
-
6,000
6,500
Benefits
50200
PERS-City Portion
75,302
99,900
99,900
68,900
50210
PERS-Survivor Benefits
-
224
224
-
50221
Medical Insurance
80,551
130,744
130,744
110,200
50222
Vision Insurance
980
-
-
-
50223
Dental Insurance
6,498
-
-
50224
Life Insurance
553
-
-
-
50225
Long Term Disability
5,282
6,820
6,820
5,700
50226
AD&D
-
119
119
-
50230
Workers Comp Insurance
16,990
21,649
21,649
13,100
50240
Social Security -Medicare
7,948
9,201
9,201
8,400
50241
Social Security -FICA
163
-
-
-
Total Salary & Benefits 733,254 915,069 930,839 711,400
60102 Administration
26,687 31,000 31,000 31,000
Bank Service Fees
22,500
Armored Car
2,500
Fiscal Custodian Fees
6,000
31,000
60103 Professional
- 4,800 4,800 55,000
Professional Accounting Support/Temp Staff
30,000
Cost Allocation Study
25,000
55,000
60104 Consultants
88,136 36,000 36,000 5,000
HdL Sales Tax Reporting
5,000
60106 Auditors
5,000
35,927 49,000 49,000 49,000
94
11.
Approved Adjusted Approved
Actual Budget Budget Budget
60320 Travel & Training
874 2,900 2,900 11,200
CSMFO Annual Conference -or League of CA Cities
Finance Conference (Director)
2,000
CSMFO Annual Weekend Training Academy (2 staff)
3,400
LAFCO Training/Conference (staff & IAB member)
2,000
Various half -day and 1 day classes: CSMFO
(California Society of Municipal Finance Officers),
GFOA (Government Finance Officers Association),
CMTA (California Municipal Treasurers Association),
Microsoft (Excel), APA (American Payroll
Association)
3,000
CalPERS Conference (1 staff)
300
Annual GASB update training (3 staff)
500
11,200
60351 Membership Dues
530 500 500 700
CA Municipal Finance Officers Assoc (CSMFO)
200
CA Municipal Treasurer Assoc (CMTA)
250
Gov't Finance Officers Assoc (GFOA)
250
700
60352
Subscriptions & Publications
652
1,000
1,000 1,000
60400
Office Supplies
3,522
3,202
3,202 4,500
60410
Printing
4,367
3,800
3,800 1,800
AP & PR checks
1,300
Receipt books
200
Miscellaneous
300
1,800
60420
Operating Supplies
-
300
300 -
95
11.
Approved Adjusted Approved
PP 1 PP
Actual Budget Budget Budget
60450 Advertising
2,014 1,500 1,500 1,000
Total• • • Costs1
134,002
134,002.
1 1 1
Administrative costs and reimbursements
91110 Personnel
(63,849)
(105,307)
(122,398)
-
91120 Service & Supply
(15,223)
(6,501)
(9,829)
-
98110 Information Tech Charges
42,700
67,600
67,600
51,200
98140 Facility & Fleet Maintenance
13,200
12,726
12,726
12,700
Total Administrative C•
• 1
• 1 1
W.
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
50101
Permanent Full Time
-
120,000
-
-
50109
Vacation & Sick Leave Buy Back
-
-
-
120,000
50115
Contingency for Stafffing Transitions
-
68,500
TotatSolarytte
188,500
60213
Interest Expense
5,559
-
-
-
60401
Operating Supplies
18,166
20,110
20,110
20,200
60470
Postage
20,897
32,000
32,000
32,000
60535
Other Operating
-
-
-
450,000
Sales tax sharing agreements - Costco & Shovlin
(Hobby Lobby)
60661
Postage Machine
6,530
5,720
5,720
5,800
60662
Copiers
12,797
42,600
42,600
45,600
61300
Utilities - Telephone
22,281
30,000
30,000
30,000
61301
Mobile/Cell Phones
25,308
40,000
40,000
40,000
62000
Extraordinary Loss
6,402,450
-
-
-
71040
Capital Leases
11,918
Total Operating Costs6,525,906170,430
170,430
• e00
my
Approved Adjusted Approved
Actual Budget Budget Budget
Administrative costs and reimbursements
91120
Service & Supply
(10,200)
(52,110)
(52,110)
-
91842
Liability Insurance & Claims
-
410,183
410,183
256,600
91843
Property & Crime Insurance
-
46,000
46,000
21,900
91844
Earthquake Insurance
-
57,200
57,200
52,000
91855
Pollution Insurance
-
15,000
15,000
-
98110
Information Tech Charges
65,900
66,190
66,190
-
98140
Facility & Fleet Maintenance
20,800
22,501
22,501
14,800
99900
Transfers Out
1,072,713
-
-
-
TotalA.ministrative Costs
1,149,213
564,965
564,965
345,300
Grand00
E.
CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS
FINANCE
Actual
Actual
Adopted
Personnel Schedule
2013-14
2014-15
2015-16
Finance Director
1
1
1
Accounting Manager
1
1
1
Business Analyst
0
1
0
Financial Services Assistant
1
1
1
Senior Secretary
1
0
0
Administrative Technician
0
1
0
Management Assitant
0
0
1
Account Technician
1
1
2
Senior Account Clerk
2
2
0
7 8 6
OR
Police Services
The City of La Quints contracts with the Riverside County Sheriffs Department for all its law enforcement services. The La Quinta Police
Department provides around the clock patrol services, traffic enforcement, investigations, Special Enforcement Team, and an
Administrative Section that includes crime prevention services. Also included in the contract is extensive support through the Sheriffs
Department during critical incidents such as homicide, sexual abuse and child abuse investigations, bomb/arson, narcotics, SWAT, crime
scene investigation, crime impact, gangs, aviation, and high-tech crimes.
The current police contract calls for 150 patrol hours each day, which equates to fifteen patrol officers covering three deployment shifts.
Current Year Accomplishments
• Expanded the Citizens on Patrol program by 50% increase the
number of volunteers from 10 to 15.
• Effectively responded to, investigated, and apprehended the
homicide in the Cove.
• Effectively handled events caused by natural disasters and
exercised disaster response planning.
Goals & Objectives for Upcoming Fiscal Year
Customer Service - provide service that is consistent with core
values and vision of community based policing. Emphasizing
safe and efficient delivery of police service to our community.
Predictive Strategies - Efficiently utilize continually expanding
partnerships with citizen concern groups, business groups,
security groups, clergy, and youth organizations to help solve
issues. This includes utilization of available intelligence and data
to effectively deploy dedicated resources toward forward -
thinking solutions and crime prevention efforts.
Alternative funding sources - continue pursuit of grant funding
opportunities that enhance and promote the ability to acquire
resources or develop programs to serve the community.
Engaging citizens - Officers serve as a visible presence to deter
crime. Just as important, officers provide an opportunity for
residents and others in the community to interact with the
police. This engagement is critical and can lead to an exchange
of advice and resources that diminishes a sense of detachment
between officers and citizens.
100
Fire Services
The City of La Quinta contracts with Riverside County Fire Department for all of its fire protection services and provides full service,
municipal and wild land fire protection, pre -hospital emergency medical response by paramedics and emergency medical technicians,
technical rescue services and response to hazardous materials discharges. The Fire Department has five core values: Leadership,
Competence, Integrity, Safety, and Customer Service. Firefighters must provide leadership at every incident and must be highly competent
to manage diverse emergencies during the worst of compressed time frames. The Riverside County Fire Department and La Quinta benefit
from a strong integrated, cooperative, regional fire protection system.
Current Year Accomplishments
• Maintained Effective Fire and Public Safety Response
Capabilities.
• Maintained current fire station placement and staffing
providing an acceptable level of service.
Goals & Objectives for Upcoming Fiscal Year
• Evaluate needs for additional fire station and/or staffing.
• Continue to train personnel and stay current on all updated
policy and procedures in the fire service as well as medical field
for paramedics and EMT's.
• Continue to be proactive in monitoring expenditures to be
fiscally aware and responsible.
101
Public Safety
Department Division Actual Actual Adjusted Budget Approved Budget
Police
2001 12,367,580
13,639,206
13,703,787 13,939,600
Fire
2002 4,537,278
4,699,410
5,413,993 6,208,700
EmergencyEmergenSy Operations
6005 148,408
187,821
91,501 -
Total
17,053,266
18,526,436
19,209,281 20,148,300
Department Category Actual Actual Adjusted Budget Approved Budget
Public Safety Personnel
88,440
122,111
13,696
-
Contractual
16,529,153
18,107,291
18,737,329
19,853,100
Operating
276,207
213,002
384,367
210,900
Internal Service
79,727
84,031
73,889
84,300
Reimbursements
79,740
-
-
-
Total
17,053,266
18,526,436
19,209,281
20,148,300
102
00P.
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
36200
Motor Offcr/Grant Funded
-
-
38,026
-
36280
Booking Fees
23,123
17,563
17,563
19,600
36310
Blood/Alcohol Testing
16,081
21,400
21,400
21,400
60109
LQ Police Volunteers
12,485
16,000
16,000
10,000
60123
Security & Alarm
178
_
-
-
60161
Sheriff - Patrol
7,754,588
7,912,939
7,912,939
8,139,400
60162
Patrol Deputy Overtime
117,051
222,770
222,770
222,800
60163
Target Team
1,866,863
1,486,017
1,486,017
1,797,300
60164
Community Services Officer
531,894
534,061
534,061
574,500
60165
Special Enforcement/Humana
67,926
70,000
70,000
-
60166
Gang Task Force
142,713
139,717
139,717
150,300
60167
Narcotics Task Force
143,890
139,717
139,717
150,300
60168
School Officer
213,019
255,001
255,001
195,900
60169
Motor Officer
1,024,845
1,005,404
1,005,404
1,080,600
60170
Dedicated Sargeant
356,860
400,675
400,675
430,600
60171
Dedicated Lieutenant
211,891
230,886
230,886
258,700
60172
Sheriff - Mileage
420,674
412,903
412,903
407,700
60174
Blood/Alcohol Testing
(900)
-
-
-
103
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
60175
Special Enforcement Funds
264,364
190,000
190,000
90,000
60176
Sheriff - Other
277,145
335,042
335,042
335,700
60177
OTS Grant
29,342
-
-
-
60178
COPS Robbery Prevention
50,410
50,000
82,380
-
60179
COPS Burglary/Theft Prevention
41,084
50,000
71,416
-
60180
Justice Assistance Grant
9,002
12,978
16,518
-
60193
Sexual Assault Exam Fees
4,500
10,800
10,800
10,800
60420
Operating Supplies
6,051
5,000
5,000
2,500
60460
Marketing
1,560
1,000
1,000
-
61200
Utilities - Water
377
-
-
-
61300
Utilities - Telephone
4,388
6,500
6,500
6,500
71031
Vehicles
-
-
48,400
-
Administrative costs and reimbursements
98110
Information Tech Charges
7,800
1,621
1,621
-
98140
Facility & Fleet Maintenance
40,001
32,031
32,031
35,000
TotalAdministrative Costs
47,801000
104
00
.-
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
56220
Computers
-
5,000
5,000
-
60107
Instructors
-
-
-
1,500
60103
Professional
-
5,000
5,000
5,000
Fire Abatement
5,000
60110
Volunteers - Fire
745
1,000
1,000
1,000
60112
Landscape Contract
-
14,600
14;600
14,600
60116
Pest Control
1,961
3,000
3,000
3,000
60123
Security & Alarm
4,644
5,000
5,000
5,000
60139
Fire Service Costs
4,402,661
5,000,983
5,000,983
5,679,500
Captain
Medic Engineers
Engineers
Fire Fighter II - Medics
Fire Fighter II
Fire Safety Specialist
Total Salaries & Fringe Benefits
4,271,700
Overhead/Admin
Direct Operating Expenses
Medic Unit Operating Costs
Fire Engine Replacement Charges
Total Administrative & Other Costs
1,407,800
60140
MOU - Indio Ladder Truck
153,851
165,000
165,000
188,900
60320
Travel & Training
-
-
-
6,000
60351
Membership Dues
-
-
-
300
105
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
60406
Disaster Prep Supplies
-
-
-
7,000
60410
Printing
-
-
-
500
60443
Property
12,917
6,239
6,239
2,600
60447
Earthquake/Flood
4,339
12,540
12,540
11,400
60451
Pollution Insurance
-
3,618
3,618
-
60525
Humana Classic
-
25,000
25,000
110,000
60545
Small Tools & Equipment
15
2,500
2,500
2,500
60666
Fitness Equipment Maintenance - Fire
1,065
-
2,395
-
60670
Fire Station
66,651
45,000
42,605
42,600
60671
Repair & Maintenance - EOC
-
-
-
10,000
61100
Utilities - Gas
2,239
2,000
2,000
2,000
61101
Utilities - Electricity
17,175
22,000
22,000
22,000
61200
Utilities - Water
15,339
12,500
12,500
12,500
61300
Utilities - Telephone
-
-
-
15,000
61304
Mobile/Cell Phones
-
-
-
2,000
80101
Machinery & Equipment
1,678
35,000
70,281
14,500
2002 - Fire & Emergency Services FY 13/14 FY 14/15 FY 14/15 FY 15/16
BudgetApproved Adjusted Approved
Actual ..Budget
Administrative costs and reimbursements
91843
Property & Crime Insurance
91844
Earthquake Insurance
91855
Pollution Insurance
98110
Information Tech Charges
98140
Facility & Fleet Maintenance
- 2,900
11,400
- - - 9,500
14,130 12,732 12,732 25,500
Total Administrative Costs 14,130 12,732 12,732 49,300
Grand Total Fire & Emergency Services 4,699,410 5,378,712 5,413,993 6,208,700
107
Administration
Public Works
Public Works
evleopment Street
Services Maintenance
Landscape & Engineering
Lighting Services
District
The Public Works Department enhances the quality of life in the City by providing world class customer care and the highest
quality design, construction, and maintenance of public and private projects that respect the natural beauty of La Quinta. It
strives to embrace and carry out its core values of safety, courtesy, integrity, and excellence on a daily basis, while creating a
world class public service environment where employees feel appreciated and respected, embrace Public Works' core values, and
are confident in using them to make decisions.
Current Year Accomplishments
• Completed clean-up of damages from September 2014 flood
event, and investigated various Capital Improvement Program
(CIP) projects to correct current and future drainage issues.
• Completed construction of ten key CIP projects.
• Implemented software to streamline all development
entitlement and permitting processes, including electronic
plan check for development improvement plans.
• Upgraded City's traffic signal system.
• Completed design of SilverRock Resort infrastructure
improvements.
• Graduated 15 high school students from the 2014 Public
Works Summer Internship Program.
Goals & Objectives for Upcoming Fiscal Year
• Improve Developer Engineering Handbook.
• Implement quality control program to improve efficiency of the
delivery of CIP projects.
• Partner with SunLine to replace gasoline vehicles with
Compressed Natural Gas powered vehicles for City's fleet.
• Research and secure grant funding for a variety of projects
(including, CIP projects, capital equipment purchases, flood
protection, and turf conversion).
• Increase the number of GORequest "unique" users and number
of resident requests for City service via GORequest.
108
Department
Division
Public Works
Actual Actual Adjusted Budget Approved Budget
Administration
7001 519,304
483,168
384,971
474,400
Development Services
7002 599,187
584,884
735,493
682,100
Engineering Services
7006 1,316,535
998,202
957,165
1,500,900
Total
2,435,027
2,066,253
2,077,629
2,657,400
Department Category Actual Actual Adjusted Budget Approved Budget
Public Works Personnel
1,512,766
1,215,135
1,344,031
1,375,200
Contractual
666,895
873,077
1,070,098
1,132,100
Operating
286,864
29,828
35,300
28,800
Internal Service
114,334
105,000
145,288
121,300
Reimbursements
(145,833)
(156,787)
(517,088)
-
Total
2,435,027
2,066,253
2,077,629
2,657,400
109
Approved Adjusted Approved
Actual Budget Budget Budget
50101
Permanent Full Time
264,514
269,700
271,200
262,700
50150
Other Compensation
-
-
-
500
50250
Vehicle Reimbursement
2,265
3,600
3,600
3,600
Benefits
50200
PERS-City Portion
38,588
42,300
42,300
48,900
50221
Medical Insurance
27,892
32,700
32,700
31,500
50222
Vision Insurance
435
-
-
-
50223
Dental Insurance
1,913
-
-
50224
Life Insurance
245
-
-
-
50225
Long Term Disability
2,193
2,900
2,900
2,100
50226
AD&D
-
100
100
-
50230
Workers Comp Insurance
7,927
5,412
5,412
3,800
50240
Social Security -Medicare
3,905
3,900
3,900
3,800
53040 Subscrip & Publications
60104 Consultants
Commercial graffiti abatement 2,500
DIF update 10,000
Miscellaneous special projects 70,000
Disadvantaged Business Enterprise (DBE) Program 5,000
87,500
60320 Travel & Training
Coachella Valley APWA meetings 300
APWA Congress & Expo 1,500
League of CA Cities PW Officers Institute 1,500
Miscellaneous meetings 200
BIA meetings 200
3,700
- 500 500 500
139,814 100,000 128,290 87,500
414 1,900 1,900 3,700
110
111 - Administratio
Approved Adjusted Approved
Actual Budget Budget Budget
60351 Membership Dues 625 1,100 1,100 1,000
American Public Works Association 380
CA Infrastructure 375
American Society of Civil Engineers 220
975
60400 Office Supplies 2,982 5,000 5,000 5,000
60420 Operating Supplies 2,317 2,500 2,500 2,500
Administrative costs and reimbursements
91110 Personnel
(25,821)
(31,370)
(116,391) -
91120 Service & Supply
(3,041)
(6,425)
(22,990) -
98110 Information Tech Charges
12,200
19,314
19,314 13,700
98140 Facility & Fleet Maintenance
3,800
3,636
3,636 3,600
Total Administrative .
:.
it
• • • •Administrations
:
.
11
111
50101 Permanent Full Time
50150 Other Compensation
50250 Vehicle Reimbursement
Approved Adjusted Approved
Actual Budget Budget Budget
281,317 279,300 285,070 305,300
- - - 500
1,510 2,400 2,400 2,400
Benefits
50200
PERS-City Portion
41,119
43,900
43,900
50,200
50210
PERS-Survivor Benefits
-
100
100
-
50221
Medical Insurance
26,801
49,000
49,000
47,200
50222
Vision Insurance
748
-
-
-
50223
Dental Insurance
2,405
-
50224
Life Insurance
210
-
-
50225
Long Term Disability
2,654
3,000
3,000
2,600
50226
AD&D
-
100
100
-
50230
Workers Comp Insurance
8,447
8,118
8,118
5,600
50240
Social Security -Medicare
4,101
4,100
4,100
3,900
Total Salary & Benefits
6.
.0
00
53040
Subscrip & Publications
1,172
500
500
500
2016 Subdivision Map Act
100
California Land Use and Planning Law
400
500
60103
Professional (NPDES)
221
85,000
89,779
70,000
60104
Consultants (Rockfall Review)
52,966
10,000
25,000
10,000
60125
Temporary Agency Services
-
9,100
9,100
-
60183
Map/Plan Checking
124,842
150,000
155,158
150,000
60320
Travel & Training
2,502
4,100
4,100
4,000
APWA monthly meeting
200
Professional engineer review course
3,000
Water Quality/Flood Seminars
260
DVBA meetings
240
Subdivision Map Act training
300
4,000
112
7002 Development
Approved Adjusted Approved
Actual Budget Budget Budget
60351 Membership Dues
Board of Civil Engineers license
American Public Works Association
250
380
1,304 1,300 1,300 700
630
60400 Office Supplies 665
60410 Printing 500 500 500
60420 Operating Supplies - 500 500 500
80100 Machinery & Equipment 9,600 10,000 10,000 -
Administrative costs and reimbursements
91120 Service & Supply
98110 Information Tech Charges
98140 Facility & Fleet Maintenance
(8,300) - - -
18,300 19,314 19,314 22,700
12,300 24,454 24,454 5,500
Total Administrative Costs 22,300 43,768 43,768 28,200
Grand Total Development Services 584,884 704,786 735,493 682,100
113
Actual
Approved
Budget
Adjusted
Budget
Approved
Budget
50101
Permanent Full Time
351,299
405,000
416,200
416,700
50105
Salaries - Overtime
(162)
-
-
-
50106
Standby
9,615
-
-
9,600
50107
Standby Overtime
933
-
-
900
50150
Other Compensation
-
-
-
1,400
50250
Vehicle Reimbursement
1,510
2,400
2,400
2,400
Benefits
50200
PERS-City Portion
49,975
61,800
61,800
71,500
50210
PERS-Survivor Benefits
-
100
100
-
50221
Medical Insurance
56,552
81,700
81,700
78,700
50222
Vision Insurance
871
-
-
-
50223
Dental Insurance
5,494
-
-
-
50224
Life Insurance
277
-
-
-
50225
Long Term Disability
3,454
4,400
4,400
4,000
50226
AD&D
-
100
100
-
50230
Workers Comp Insurance
10,782
13,531
13,531
9,400
50240
Social Security -Medicare
5,346
5,900
5,900
6,000
43132 Vacant Land Dust Control
53040 Subscrip & Publications
60103 Professional
60104 Consultants
Contract inspection
Small project design services
60125 Temp Admin Support
60144 Contract Traffic Engineer
233,000
25,000
258,000
198 - - -
411 300 300 300
2,229
87,329 160,000 172,771 258,000
- - - 18,200
170,000 170,000 170,000 218,400
114
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget.
60145 Traffic Counts/Studies
9,185
25,000
25,000
25,000
60146 PM 10 SilverRock
286,491
295,000
295,000
295,000
60147 Signal Services
2,622
-
-
0
60320 Travel & Training
2,674
4,300
4,300
5,800
National pollutant discharge elimination system
1,500
GIS training
2,000
Coachella Valley APWA meetings
400
International Signal Association Certification
Training
500
Prevailing wage/RE training/Traffic signal controller
and video detection training
1,400
M.
60330 Mileage Reimbursement
60351 Membership Dues
Institute of Transportation Engineers (ITE) 300
American Society of Civil Engineers 300
American Public Works Assocation 300
900
60420 Operating Supplies
60421 Supplies - Software
60427 Safety Gear
- 500 500 500
375 400 400 900
300
300
300
408 - - -
397 1,000 1,000 1,500
1,163 900 900 900
115
11.
Approved Adjusted Approved
Actual Budget Budget Budget
Administrative costs and reimbursements
91110 Personnel
(109,309)
(85,007)
(315,434)
0
91120 Service & Supply
(10,315)
(17,412)
(62,273)
0
98110 Information Tech Charges
24,400
38,629
38,629
37,900
98140 Facility & Fleet Maintenance
34,000
39,941
39,941
37,900
116
Actual Actual Adopted
Personnel Schedule 2013-14 2014-15 2015-16
Public Works Director/City Engineer
Management Analyst
2 2 2
Actual Actual Adopted
Personnel Schedule 2013-14 2014-15 2015-16
Principal Engineer 1 1 1
Permit Technician 1 1 1
Assistant Civil Engineer 1 1 0
Associate Engineer 0 0 1
Office Assistant 0 0 .5
3 3 3.5
117
CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS
WORKSPUBLIC
-
Actual
Actual
Adopted
Personnel Schedule
2013-14
2014-15
2015-16
Principal Engineer
1
1
1
Traffic Signal Maintenance Supervisor
0
1
1
Signal Technician
1
1
1
Public Works Inspector I
1
0
0
Public Works Inspector
0
1
1
Public Works Inspector I Supervisor
1
0
0
Construction Manager/Inspection Super
0
1
1
4 5 5
118
Library Funs!
Department Division Actual Actual Adjusted Budget Approved Budget
Library Fund
3004 1,163,032
982,558
1,496,799
1,406,400
Museum
3006 268,945
227,138
268,443
278,500
Total
1,431,977
1,209,696
1,765,242
1,684,900
Department Category Actual Actual Adjusted Budget Approved Budget
Library Fund
Contractual 961,005
816,513
1,146,400
1,144,900
Operating 452,734
376,583
601,318
434,400
Internal Service 18,238
16,600
17,524
105,600
Total 1,431,977
1,209,696
1,765,242
1,684,900
119
00
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
60112
Landscape Contract
6,720
6,200
6,200
6,200
60114
County of Riverside
592,456
900,400
900,400
900,400
60115
Janitorial
30,796
32,000
32,000
32,000
60116
Pest Control
941
1,500
1,500
1,500
60123
Security & Alarm
1,644
3,500
3,500
5,000
60420
Operating Supplies
112,297
200,000
200,000
100,000
60423
Supplies -Graffiti
-
5,000
5,000
5,000
60432
Small Tools/Equipment
-
200
200
200
60441
Liability/SIR
-
58,477
58,477
40,900
60443
Property
7,008
8,096
8,096
3,400
60447
Earthquake/Flood
18,719
19,800
19,800
18,000
60451
Pollution Insurance
-
5,193
5,193
5,200
60540
Facility Rentals
137,100
137,100
137,100
137,100
60664
Fire Extinguisher Service
43
500
500
500
60665
Maint.-Other Equipment
3,711
1,000
1,000
1,000
60667
HVAC
3,423
4,000
4,000
4,000
60691
Repair & Maintenance
9,490
8,000
8,000
5,000
61100
Utilities - Gas
4,332
4,500
4,500
4,500
120
i i i
Approved Adjusted Approved
Actual Budget Budget Budget
61101 Utilities - Electricity
61200 Water - Inside
80100 Machinery & Equipment
Administrative costs and reimbursements
38,525 45,000
45,000
45,000
2,055 2,000
2,000
2,000
- 41,000
41,000
10,000
91842 Liability Insurance & Claims - - - 44,400
91843 Property & Crime Insurance - - - 3,800
91844 Earthquake Insurance - - - 18,000
91855 Pollution Insurance - - - -
98140 Facility & Fleet Maintenance 13,300 13,333 13,333 13,300
Total Administrative Costs 00 0
Grand Total Library 982,558 1,496,799 1,496,799 1,406,400
121
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
60105
Museum Consultant
175,000
183,300
183,300
183,300
60108
Technical
9,797
8,500
8,500
5,000
60115
Janitorial
9,021
9,500
9,500
10,000
60116
Pest Control
456
1,000
1,000
1,000
60122
Credit Card Fees
263
300
300
300
60123
Security & Alarm
2,778
4,000
4,000
4,000
60432
Small Tools/Equipment
-
200
200
200
60441
Liability/SIR
-
20,885
20,885
14,600
60443
Property
2,503
2,891
2,891
1,300
60447
Earthquake/Flood
5,824
6,160
6,160
5,600
60451
Pollution Insurance
-
1,616
1,616
1,700
60664
Fire Extinguisher Service
240
500
500
500
60665
Maint - Other Equipment
4
-
-
-
60667
HVAC
1,306
1,500
1,500
1,500
60691
Repair & Maintenance
3,332
5,500
5,500
5,000
61101
Utilities - Electricity
11,151
10,000
10,000
10,000
61200
Water - Inside
3,864
1,500
1,500
1,500
61300
Utilities - Telephone
1,601
1,900
1,900
1,900
122
e ee.
Approved Adjusted Approved
Actual Budget Budget Budget
80100 Machinery & Equipment
7,256 5,000 5,000 5,000
Total Operating Costs 234,395 264,252 264,252 252,400
Administrative costs and reimbursements
91842
Liability Insurance & Claims
91843
Property & Crime Insurance
91844
Earthquake Insurance
91855
Pollution Insurance
98110
Information Tech Charges
98140
Facility & Fleet Maintenance
15,800
- - 1,400
- - - 5,600
- 858 858 -
3,300 3,333 3,333 3,300
123
Gas Tax Fund
Department Division Actual Actual Adjusted Budget Approved Budget
Gas Tax Fund
7003 1,387,918 1,234,902 1,692,284 1,286,200
Total 1,387,918 1,234,902 1,692,284 1,286,200
Department Category Actual Actual Adjusted Budget Approved Budget
Gas Tax Fund
Personnel
949,565
830,040
864,699
849,400
Contractual
5,997
5,443
25,600
25,600
Operating
187,598
146,320
545,707
167,000
Internal Service 244,759 253,100 256,278 244,200
Total 1,387,918 1,234,902 1,692,284 1,286,200
124
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
50101
Permanent Full Time
560,496
551,135
564,955
553,100
50105
Salaries - Overtime
1,228
-
-
-
50106
Standby
10,061
14,265
14,265
10,100
50107
Standby Overtime
5,253
1,500
1,500
5,300
Benefits
50200
PERS-City Portion
79,374
86,500
86,500
97,800
50210
PERS-Survivor Benefits
-
200
200
-
50221
Medical Insurance
132,677
156,900
156,900
151,100
50222
Vision Insurance
2,595
-
-
-
50223
Dental Insurance
10,876
-
-
-
50224
Life Insurance
601
-
-
-
50225
Long Term Disability
5,935
6,100
6,100
6,000
50226
AD&D
-
100
100
-
50230
Workers Comp Insurance
14,829
25,979
25,979
18,000
50240
Social Security -Medicare
6,115
8,200
8,200
8,000
Total Salary830,040
850,879
864,699
56430
Barricades
6,758
6,000
6,000
6,000
56490
Asphalt
4,529
8,300
11,300
8,300
60115
Janitorial
4,969
6,700
6,700
6,700
60123
Security & Alarm
473
700
700
700
60125
Temporary Agency Services
-
18,200
18,200
18,200
60141
Street Striping
31,643
30,000
50,000
30,000
60180
Natural Disaster - FEMA
-
-
350,000
-
125
00
Approved Adjusted Approved
Actual Budget Budget Budget
60320 Travel & Training 1,604 2,500 2,500 2,500
Supervisor training 700
Safety training 1,000
Films & instruction 800
60351 Membership Dues
American Public Works Association
60400
Office Supplies
60420
Operating Supplies
60427
Safety Gear
60428
Barricades
60429
Signs
60430
Asphalt
60431
Materials
60432
Small Tools/Equipment
60433
Paint/Legends
60672
Storm Drains
60690
Uniforms
61101
Utilities - Electricity
61200
Utilities - Water
2,500
400
400
200 400 400 400
562
500
500
500
1,306
1,200
1,200
1,200
2,629
4,000
4,000
4,000
491
-
-
-
27,182
30,000
30,000
30,000
221
-
-
-
25,093
30,800
36,507
30,800
573
2,500
2,500
2,500
6,907
7,000
7,000
7,000
7,395
10,000
10,000
10,000
4,469
6,000
6,000
6,000
10,678
10,000
10,000
10,000
-
800
800
800
126
00
Approved Adjusted Approved
Actual Budget Budget Budget
61701 Equipment Rental
14,081 17,000 17,000 17,000
Total Operating Costs 151,762 192,600 571,307 192,600
Administrative costs and reimbursements
98110 Information Tech Charges
98140 Facility & Fleet Maintenance
58,000 57,943 57,943 57,100
195,100 198,336 198,336 187,100
Total Administrative Costs 253,100 256,278 256,278 244,200
127
CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS
PUBLIC WORKS
Actual
Actual
Adopted
Personnel Schedule
2013-14
2014-15
2015-16
Maintenance Manager
0.5
0.6
0.6
Maintenance Foreman
2
2
2
Maintenance Worker II
2
2
2
Maintenance Worker I
5
5
5
9.5
9.6
9.6
128
Lighting and Landscape Fund
Department Division Actual Actual Adjusted Budget Approved Budget
Lighting & Landscape Fund
7004 1,289,411 1,313,691 1,506,534 1,452,800
Total 1,289,411 1,313,691 1,506,534 1,452,800
Department Category
Actual
Actual
Adjusted Budget
Approved Budget
Lighting & Landscape Fund
Personnel
118,211
63,559
78,280
79,100
Contractual
726,533
727,830
806,400
826,400
Operating
433,097
512,902
604,800
538,800
Internal Service 11,570 9,400 17,054 8,500
Total 1,289,411 1,313,691 1,506,534 1,452,800
129
it4
- Lighting & Landscaping
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
50101
Permanent Full Time
44,786
52,900
54,350
53,900
50106
Standby
388
-
-
400
50107
Standby Overtime
243
-
-
200
Benefits
50200
PERS-City Portion
6,422
8,200
8,200
10,000
50221
Medical Insurance
8,305
12,300
12,300
11,800
50222
Vision Insurance
187
_
_
_
50223
Dental Insurance
809
50224
Life Insurance
41
-
-
-
50225
Long Term Disability
473
600
600
600
50230
Workers Comp Insurance
1,223
2,030
2,030
1,400
50240
Social Security -Medicare
683
800
800
800
•
76,830
:e
ee
43670
Traffic Signals
986
-
_
-
60102
Administration
14,302
15,000
15,000
18,000
60104
Consultants
88,414
160,000
160,000
160,000
Lighting contract
140,000
Fountains/monument contract
20,000
160,000
60123
Security & Alarm
1,579
1,400
1,400
1,400
60125
Temporary Agency Services
15,385
-
-
-
60143
SilverRock Way Landscape
55,488
70,000
70,000
77,000
130
1 14 - Lighting & Lcndscaping
Approved Adjusted Approved
Actual Budget Budget Budget
60189 Technical 608,150 630,000 630,000 647,000
Citywide landscape contract 460,000
Adams retention basin 27,500
Bear Creek Trail 93,500
Season retention i;F nnn
647,000
60320
Travel & Training
1,010
2,000
2,000
2,000
Supervisor training
500
Safety training
1,000
Films & instruction
500
2,000
60420
Operating Supplies
31,116
30,000
30,000
30,000
60423
Supplies -Graffiti
8,765
12,500
12,500
12,500
60427
Safety Gear
566
600
600
600
60431
Materials
50,198
64,000
64,000
64,000
60432
Small Tools/Equipment
-
300
300
300
60673
Palm Trees
11,000
15,000
28,000
15,000
60690
Uniforms
623
600
600
600
61116
Utilities - Electric - Signals
78,107
90,000
90,000
90,000
61117
Utilities - Electric - Medians
36,796
45,000
45,000
45,000
61118
Utilities - Electric - SilverRock Other
-
1,800
1,800
1,800
61211
Utilities - Water - Medians
238,248
260,000
260,000
200,000
Total Operating Costs
1.240.7321398.200
11
. 11
131
215-7004 - Lighting & Landscaping FY 13114 FY 14115 FY 14/15 FY 15116
BudgetApproved Adjusted Approved
Actual Budget Budget
Administrative costs and reimbursements
98110 Information Tech Charges
98140 Facility & Fleet Maintenance
3,100 9,657 9,657 7,100
6,300 7,397 7,397 1,400
Total Administrative Costs 9,400 17,054 17,054 8,5.00
Grand Total Lighting & Landscaping 1,,313,691 1,492,084 1,506,534 1,452,800
132
CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS
PUBLIC WORKS - Lighting & Landscape
Actual
Actual
Adopted
Personnel Schedule 2013-14
2014-15
2015-16
Maintenance Manager 0.25
0.25
0.25
Maintenance Worker II 0.25
0.5
0.5
0.5
0.75
0.75
133
Approved
Adjusted
Approved
Actual Budget
Budget
Budget
33220
AB 939 Recycling
5,182 -
2,000
2,000
60104
Consultants
- 26,000
26,000
30,000
60127
AB 939 Recycling
- 19,500
19,500
19,500
61510
CVWD Landscape Rebate
- 10,000
10,000
10,000
90010
Personnel
51,900
90020
Service & Supply
21,700
91110
Personnel
- 42,587
42,587
-
91120
Service & Supply
- 26,000
26,000
-
134
Art in Public Places Fund
Department Division Actual Actual Adjusted Budget Approved Budget
Art in Public Places
0000 253,574 86,993 364,200 129,000
Total 253,574 86,993 364,200 129,000
Department Category Actual Actual Adjusted Budget Approved Budget
Art in Public Places
Operating 53,574 58,393 164,200 129,000
Transfers 200,000 28,600 200,000 -
Total 253,574 86,993 364,200 129,000
135
Approved
Adjusted
Approved
Actual Budget
Budget
Budget
43550 APP (Maintenance)
5,415 10,000
10,000
15,000
60352 Subscription & Publications
- 200
200
-
60482 Operating Supplies
3,483 4,000
4,000
4,000
74800 Art Purchases
49,495 150,000
150,000
110,000
Arts Festival Purchase
10,000
Art purchases (various)
100,000
110,000
Grand Total Art in Public Places 86,993 364,200 364,200 129,000
136
CITY OF LA QUINTA
FY 2015-2016 CAPITAL IMPROVEMENT PLAN
Sidewalks - Various Locations
. _ ®Replacement
FFunds
55,000
Fund
- -.Equipment
Fund
•.
Replacement
Library
Fund
55,000
199702
199703
Sidewalks - Various Locations
20,000
20,000
201207
Pavement Management Plan Street Improvements
1,000,000
1,000,000
201312
La Quints Restroom
85,000
85,000
201313
Citywide Preventattive Maintenance Plan Improvements
50,000
50,000
201504
Madison Street Median Landscape Conversion
1,300,000
1,300,000
201505
Civic Center Campus Parkway Turf Conversion
477,000
477,000
201506
Fritz Burns Park Parkway Turf Conversion
250,000
250,000
201506
Roudel Drainage Improvements
254,000
254,000
201508
Park and Facility Security Systems
76,500
76,500
153,000
201509
North La Quinta Regional Skate and BMX Park
3,400,000
1
3,400,000
201510
Jefferson Roundabout Art Piece Pedestal & Landscaping
30,000
50,000
80,000
201511
Cove Trail Improvements
135,000
135,000
201512
Calle Tampico/Avenida Bermudas Drainage Improve
1,800,000
1,800,000
201514
Fire Station 70 Turf Conversion
i
L
220,000
220,000
Fund Totals
5,186,000
1 3,620,000 100,000 220,000 76,500 76,500
9,279,000
CITY OF LA QUINTA
FY 2015-2016 CAPITAL IMPROVEMENT PLAN
L7 1 I')p i
5L1T" F
525,000 2,483,000
200904
Dune Palms Rd Improvements (Blackhawk Wy/Channel)
383,000
1,575,000
201307
Citywide Traffic Signal Maintenance Improvements
275,000
275,000
201407
New Traffic Signal (Jefferson Street at Dunbar Drive)
137,500
47,500
137500
107,500 430,000
201501
Eisenhower Drive Pavement Rehabilitation
400,000
1
400,000
201502
Miles Avenue Median Island Landscape Improvements
315,818 668,920 984,738
201503
Eisenhower Drive/Montezuma Roundabout
430,0001 416,000 846,000
Fund Totals
137,500
1,105,500
137,500
1,575,000
315,818 1,731,420 416,0001 5,418,738
CAPITAL IMPROVEMENT PLAN FY 2015/16 GRAND TOTAL FOR ALL FUNDS 1 14,697,738
137
Information Technology Fund
Department Division Actual Actual Adjusted Budget Approved Budget
Information Technology
0000 393,716 681,918 896,685 637,600
Total 393,716 681,918 896,685 637,600
Department Category Actual Actual Adjusted Budget Approved Budget
Information Technology
Personnel 112,024
117,187
116,206 -
Contractual 17,416
109,318
130,000 143,700
0 erating 264,276
455,413
650,479 493,900
Total 393,716
681,918
896,685 637,600
138
12 - Information
Techn. ..
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
50101
Permanent Full Time
85,131
79,716
82,576
-
Benefits
50200
PERS-City Portion
11,734
12,500
12,500
-
50210
PERS-Survivor Benefits
-
24
24
-
50221
Medical Insurance
14,210
16,300
16,300
-
50222
Vision Insurance
174
-
-
-
50223
Dental Insurance
1,358
-
-
-
50224
Life Insurance
70
_
_
_
50225
Long Term Disability
864
900
900
-
50230
Workers Comp Insurance
2,439
2,706
2,706
-
50240
Social Security -Medicare
1,207
1,200
1,200
-
Total e e
56220
Computers
20,473
29,293
29,293
29,300
60103
Professional
5,647
-
-
0
60104
Consultants
3,473
40,000
40,000
143,700
60108
Technical
100,198
90,000
90,000
-
60182
SW Networks
5,403
13,636
13,636
-
60300
Maintenance Agreements
36,612
72,915
72,915
72,900
60301
Software Maintenance Agreements
154,639
139,500
139,500
139,500
60320
Travel & Training
7,961
15,000
15,000
9,500
60420
Operating Supplies
118
1,000
1,000
-
60421
Supplies - Software
83,755
34,738
34,738
35,700
139
502 - Information Technology FY 13/14 FY 14/15 FY 14/15 FY 15/16
Approved
BudgetActual Budget Budget
71110 Depreciation Expense 14,000 - - 0
71111 Deprec Exp - Mach & Equip 44,425 48,755 48,755 56,800
Depreciation71115 .- 00
Total Operating Costs 564,731 608,026 780,479 637,600
Grand Total Information Technology 681,918 721,372 896,685 637,600
140
1. CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS
INTERNAL SERVICE FUNDS - Information Technology
Actual Actual Adopted
Personnel Schedule 2013-14 2014-15 2015-16
Information Services Analyst
141
Equipment Replacement Fund
Department Division Actual Actual Adjusted Budget Approved Budget
Equipment Replacement
0000 344,624 699,317 860,150 605,700
Total 344,624 699,317 860,150 605,700
Department Category Actual Actual Adjusted Budget Approved Budget
Equipment Replacement
Contractual 8,431 - 8,561 6,400
Operating 336,193 333,233 724,224 599,300
Transfers - 366,084 127,365 -
Total 344,624 699,317 860,150 605,700
142
e
Replacement
Approved
Adjusted
Approved
Actual
Budget
Budget
Budget
43430
Car Washes
13,464
27,720
27,720
17,100
60102
Administration
-
8,561
8,561
6,400
60448
Vehicle Insurance
9,920
11,450
11,450
5,400
60674
Fuel & Oil
78,995
141,289
141,289
123,600
60675
Parts & Maintenance Supplies
2,260
77,200
77,200
77,200
60676
Vehicle Repair & Maintenance
55,599
-
-
-
60678
Street Sweeper
22,891
19,000
19,000
19,000
60679
Motorcycle Repair & Maintenance
17,118
20,000
20,000
20,000
71030
Vehicles
-
135,000
135,000
80,000
Public works truck replacement
30,000
Motorcycle for PD
50,000
71102
Wellness Center Bldg Rep[/Repair
- 10,238
10,238
6,000
71103
Cvc Ctr Bldg Rep[/Repair
- 126,075
126,075
126,100
71111
Deprec Exp - Mach & Equip
18,602 18,950
18,950
20,100
71112
Depreciation Expense - Buildings & Improvements
36,011 35,266
35,266
36,000
71113
Depreciation Expense - Vehicles
78,373 100,824
100,824
65,700
71114
Depreciation Expense - Motorcycle
- 1,212
1,212
3,100
Total•.-
605,700
143
11 - Equipment Replacement
Approved Adjusted Approved
Actual Budget Budget Budget
Administrative costs and reimbursements
99900 Transfers Out
366,084 50,000 127,365
Total Administrative Costs 366,084 507000 127,365 -
Grand Total Equipment Replacement 699,317 782,785 860,150 605,700
144
Park Maintenance Equipment & Facility Fund
Department Division Actual Actual Adjusted Budget Approved Budget
Park Maintenance Fund
0000 549,715 574,541 502,523 628,000
Total 549,715 574,541 502,523 628,000
Department Category Actual Actual Adjusted Budget Approved Budget
Park Maintenance Fund
Operating 549,715 574,541 502,523 628,000
Total 549,715 574,541 502,523 628,000
145
503 - Park Maintenance Equipment & Facility FY 13114 FY 14/15 FY 14/15 FY 15/16
Approvedpp.
Actual Budget Budget Budget
60680 Fritz Burns Pool
71060 Parks
La Quinta Park
Retaining Wall (north walkway)
9,000
Replace 2 BBQ
700
Replace 12 picnic tables
12,000
Replace Shade Canopy
6,500
Paint Fence
12,000
Total La Quinta Park
40,200
Fritz Burns Park
Replace 5 Picnic Tables
Pioneer Park
Sandblast/Prime/Paint Fence
Sports Complex
Install 2 Concrete Pads
Replace 4 Shade Covers
Paint 4 Shade Structures
Replace 2 Benches
Total Sports Complex
71122 Depreciation Expense - Community Services
5,500
15,000
3,000
6,000
8,000
3,000
20,000
48,417
80,700
526,123 502,523 502,523 547,300
Grand Total Park Maintenance Equipment & Facility 574,541 502,523 502,523 628,000
146
Insurance Fund
Department Division Actual Actual Adjusted Budget Approved Budget
Insurance Fund
1010 - - - 608,000
Total - - - 608,000
Department Category Actual Actual Adjusted Budget Approved Budget
Insurance Fund
Operating - - - 608,000
Total - - - 608,000
147
Approved Adjusted Approved
Actual Budget Budget Budget
60452 Workers Comp Premium - - - 155,900
60441 Liability Insurance - - - 291,800
60442 Claims - - - 25,000
60443 Property Insurance - - - 31,700
60446 Crime Insurance - - 3,600
60447 Earthquake Insurance - - - 100,000
60451 Pollution Insurance - - -
148
Department
Housing Authority Fund
Division
Actual Actual Adjusted Budget Approved Budget
PA 1 9101 616,104
238,572
140,219
384,000
PA 2 9201 540,544
560,196
594,482
621,000
Total 1,156,648
798,768
734,701
1,005,000
Department Category Actual Actual Adjusted Budget Approved Budget
Housing Authority
Personnel
2,850
2,304
3,300
89,300
Contractual
155,168
54,796
75,908
82,000
Operating
688,857
741,668
759,582
820,700
Internal Service
-
-
-
13,000
Reimbursements
-
_
87,534
-
Transfers
309,773
-
(191,623)
-
Total
1,156,648
798,768
734,701
1,005,000
149
Housing Authority
Approved Adjusted Approved
Actual Budget Budget Budget
50101
Permanent Full Time
1,100
1,200
1,200
64,200
50110
Commissions & Boards
50
500
500
500
Benefits
50200
PERS-City Portion
-
200
200
3,900
50221
Medical Insurance
-
-
-
15,700
50225
Long Term Disability
-
-
-
700
50230
Workers Comp Insurance
-
-
-
1,900
50240
Social Security -Medicare
1
-
900
50241
Social Security -FICA
3
-
-
_
•
•11
1,900
87,800
60103
Professional
48,157
60,000
70,908
70,000
60106
Auditors
76
1,000
1,000
6,000
60153
Attorney
6,562
4,000
4,000
6,000
60157
Rental Expenses/LQRP
181,690
165,000
165,000
200,000
60320
Travel & Training
932
1,500
1,500
1,200
Total Operating Costs,11
242,408
283,200
Administrative costs and reimbursements
91110
Personnel
-
87,534
87,534
-
91844
Earthquake Insurance
-
-
13,000
91855
Pollution Insurance
-
98110
Information Tech Charges
99900
Transfers Out
(191,623)
(191,623)
-
Total °•
(,104,089)
e e••
IIe
Gr,,and Totql, Housing Authoritye
ee1
150
Approved Adjusted Approved
Actual Budget Budget Budget
50101
Permanent Full Time
1,100
1,200
1,200
1,500
50110
Commissions & Boards
50
-
-
-
Benefits
50200
PERS-City Portion
-
200
200
-
50240
Social Security - Medicare
1
-
-
-
50241
Social Security - FICA
3
-
-
-
Total00
1,400
0•
60106
Auditors
76
-
-
-
60157
Rental Expenses/LQRP
366,108
353,326
353,326
420,000
61609
Interest Expense - Provident
119,134
116,063
116,063
115,000
61610
Interest Expense - USDA/WSA
22,622
67,870
67,870
20,500
61680
Principal Payment - Provident
35,341
38,411
38,411
42,500
61681
Principal Payment - USDA
15,761
17,412
17,412
21,500
Grand Total Housing Authority
560,196
594,482
594,482
621,000
151
CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS
HOUSING AUTHORITY FUND
Actual Actual Adopted
Personnel Schedule 2013-14 2014-15 2015-16
Housing Coordinator
152
Department
Financing Authority
Financing Authority Fund
Division
Actual Actual Adjusted Budget Approved Budget
9501 678,833 674,452 676,400 678,076
Total 678,833 674,452 676,400 678,076
Department Category Actual Actual Adjusted Budget Approved Budget
Financing Authority
Operating 678,833 674,452 676,400 678,076
Total 678,833 674,452 676,400 678,076
153
310 - Financing Authority FY 13/14 FY 14/15 FY 14/15 FY 15/16
Approved .. .
Actual Budget Budget Budget
60102 Administration
1,730
3,000
3,000
3,000
60181 Contract Service Fees
1,371
2,000
2,000
2,000
82130 1996 FA Bonds
495,000
495,000
495,000
555,000
83370 1996 FA Series Bonds
176,351
176,400
176,400
118,076
TotalOperating Costs
674,452
676,400
676,400
678,076
Grand00
676,400
678,076
154
Department
SilverRock
Division
SilverRock
Actual Actual Adjusted Budget Approved Budget
0000 4,271,305 5,012,133 4,304,015 4,373,100
Total 4,271,305 5,012,133 4,304,015 4,373,100
Department
SilverRock
Category
Personnel
Contractual
Operating
Actual
61,801
4,144,516
Actual
53,187
4,915,889
Adjusted Budget Approved Budget
50,495
4,184, 540
50,600
4,253,800
Internal Service 2,538
2,900
3,980
3,700
Transfers 62,449
40,158
65,000
65,000
Total 4,271,305
5,012,133
4,304,015
4,373,100
155
.0
Approved Adjusted Approved
Actual Budget Budget Budget
50101
Permanent Full Time
39,683
37,000
37,500
37,000
Benefits
50200
PERS-City Portion
5,778
5,800
5,800
6,900
50210
PERS-Survivor Benefits
-
8
8
50221
Medical Insurance
5,034
5,394
5,394
5,200
50223
Dental Insurance
475
-
-
-
50224
Life Insurance
24
-
-
-
50225
Long Term Disability
417
400
400
400
50230
Workers Comp Insurance
1,200
893
893
600
50240
Social Security -Medicare
575
500
500
500
Total..
..50,495
.e®
60200
Cart Barn/Range
274,284
221,055
221,055
237,400
60201
Golf Shop
316,449
204,192
204,192
204,800
60202
Course Services
-
64,181
64,181
72,400
60203
Maintenance
1,942,221
1,697,656
1,697,656
1,712,800
60204
Landscape
-
223,629
223,629
225,100
60205
General & Administrative
328,134
320,053
320,053
327,500
60206
Marketing
237,832
239,876
239,876
240,200
60207
Temporary Club House
155,619
131,732
131,732
136,300
60208
Management Fee
96,000
96,000
96,000
99,800
60209
Insurance
97,386
26,400
26,400
26,400
60210
Property Tax
6,841
14,800
14,800
11,800
60211
Rental Payment
154,533
246,850
246,850
271,100
60212
Pro Shop Product Cost
(5,212)
144,783
144,783
155,900
Total.0
0•
a
00
60213
Interest Payment
631
-
-
0
60214
Tamarisk Removal Pump Repair
43,106
25,000
41,097
25,000
60320
Travel & Training
875
1,500
1,500
1,500
156
./ •.
Approved Adjusted Approved
Actual Budget Budget Budget
60351 Membership Dues 500 16,525 16,525 6,600
Golf Course Superintendents Assoc of America 350
California Water Board Permit Fee 6,000
So Cal Desert Golf Course Superintendents Assoc 200
6,550
60449
Insurance Claims Costs
718,491
-
-
-
60455
Bank Fees
76,716
40,000
40,000
45,000
60556
SilverRock Buildings
8,288
5,000
5,000
5,000
60660
Repair & Maintenance
20,254
-
-
0
71122
Depreciation Expense - Community Services
430,613
-
-
0
72011
Depreciation Expense
-
430,611
430,611
430,600
83500
Advance Interest Expense
12,328
18,600
18,600
18,600
Total, Operating s
1,311,802
.
553,333
532,300
Administrative costs and reimbursements
98110
Information Tech Charges
2,200
3,380
3,380
3,100
98140
Facility & Fleet Maintenance
700
600
600
600
99900
Transfers Out
40,158
65,000
65,000
65,000
Total Administrative Costs1
68,980
68,980
68,700
• • Total SilverRock1
4,304,015
!1
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FUND TYPE - GENERAL FUND
GENERAL FUND - The primary fund of the City used to account for all revenue and expenditures
of the City not legally restricted as to use. A broad range of municipal activities are provided
through this fund including City Manager, City Attorney, Finance, City Clerk, Community
Development, Public Safety, Public Works, and Community Services.
FUND TYPE - SPECIAL REVENUE
GASOLINE TAX FUND - To account for gasoline allocations by the State of California. These
revenues are restricted by the State to expenditures for street related purposes only.
LIBRARY FUND - This Fund accounts for the Revenues from property taxes generated for Library
and Museum Services.
FEDERAL ASSISTANCE FUND - This Fund is used to account for Revenues from the Community
Development Block Grants received from the Federal Government and the expenditures of those
resources.
QUIMBY FUND - This Fund is used to account for the accumulation of Developer Fees received
under the provisions of the Quimby Act for Park Development and Improvements. Capital
projects to be funded from this source will be budgeted and expended in a separate Capital
Projects Fund.
MEASURE A FUND - In 1988, Riverside County voters approved a half cent sales tax, known as
Measure A, to fund a variety of highway improvements, local street and road maintenance,
commuter assistance and specialized highway transit projects. This fund is used to collect this
tax and pursuant to the provision of Measure A, it is restricted for local street and road
expenditures only.
SOUTH COAST AIR QUALITY - This Fund is used to account for contributions from the South
Coast Air Quality Management District. Use of such contributions is limited to reduction and
control of airborne pollutants.
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COPS FUND - This fund is used to account for State of California funds used to fund law
enforcement activities of the Riverside County Sheriffs Department.
SUCCESSOR AGENCY TO THE LA QUINTA REDEVELOPMENT AGENCY REDEVELOPMENT
OBLIGATION RETIREMENT FUND, PA1 AND PA2 - This Fund is used to account for the property
tax increment received from the County of Riverside for the payment of enforceable obligations
of the Successor Agency.
POLICE & FIRE SURVIVORS - This fund is used to account for payments to survivors of deceased
police or fire personnel serving the City of La Quinta.
ART IN PUBLIC PLACES - This fund is used to account for developer contributions from Art in
Public Places projects within the City of La Quinta.
AB 939 FUND - This fund is used to account for franchise fees collected from the City Waste
hauler that are used in accordance with Assembly Bill 939.
SB 1266 FUND - This fund is used to account for transportation funds received from the State of
California for road improvements.
HOUSING AUTHORITY PA1 AND PA2 - These funds are used to account for the housing activities
of the Housing Authority which is to promote and provide quality affordable housing.
FUND TYPE - DEBT SERVICE
FINANCING AUTHORITY, DEBT SERVICE - This Fund is used to account for the debt service funds
that will be used for the principal and interest payments of the Financing Authority outstanding
debt.
FUND TYPE - CAPITAL PROJECTS
INFRASTRUCTURE FEE FUND - This Fund is used to account for the accumulation of resources,
provided through developer fees for the acquisition, construction or improvement of the City's
infrastructure as defined in Resolution 87-39. Capital projects to be funded from this source will
be budgeted and expended in a separate Capital Projects Fund.
TRANSPORTATION, PARK & RECREATION, CIVIC CENTER, LIBRARY COMMUNITY CENTER,
STREET MAINTENANCE, LIBRARY, PARK MAINTENANCE AND FIRE FUNDS - These funds are
used to account for developer impact fees collected for the above mentioned public
improvements.
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CAPITAL PROJECTS FUND -The Capital Projects Fund is used to account for the Planning, Design
and Construction of various Capital Projects throughout the City of La Quinta.
FUND TYPE - INTERNAL SERVICE FUND
EQUIPMENT REPLACEMENT - This account is used to account for the ultimate replacement of
City owned and operated vehicles and equipment.
INFORMATION TECHNOLOGY - This account is used to account for the ultimate replacement of
City owned and operated computer hardware, software and computer maintenance and
operations.
PARK MAINTENANCE EQUIPMENT & FACILITIES - This account is used to account for the
ultimate replacement of City owned and operated park equipment and facilities.
INSURANCE FUND - This fund was created to account for liability, property and workers
compensation insurance premiums.
FUND TYPE — ENTERPRISE
SILVERROCK GOLF COURSE FUND - This account is used to account for the golf activities of the
SilverRock Golf course.
SILVERROCK GOLF COURSE RESERVE FUND - This account is used to account for golf course
reserves for future capital improvements of the SilverRock Golf course.
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The following is a list of commonly used financial terms:
ALLOCATE - To divide a lump -sum appropriation which is designated for expenditure by specific
organization units and/or for specific purposes, activities, or objects.
APPROPRIATION - An authorization made by the council which permits the City to incur
obligations and to make expenditures of resources.
ASSESSED VALUATION - A dollar value placed on real estate or other property by Riverside
County as a basis for levying property taxes.
ASSET - Anything having commercial or exchange value that is owned by a business, institution
or individual.
AUDIT - Conducted by an independent Certified Public Accounting (CPA) Firm, the primary
objective of an audit is to determine if the City's Financial Statements present the City's financial
position fairly and results of operations are in conformity with Generally Accepted Accounting
Principles (GAAP).
BALANCED BUDGET - A budget in which planned expenditures do not exceed projected funds
available.
BALANCE SHEET - A financial statement reporting the organization's assets, liabilities and equity
activities.
BUDGET - The document created by the staff and approved by the City Council which establishes
the broad policy guidance on the projection of revenues and the allocation toward various types of
expenditures.
BUDGET CALENDAR — This is a schedule of the dates which is followed in the preparation,
adoption, and administration of the budget.
BUDGET MESSAGE - Included in the opening section of the Financial Plan, the Message
provides the Council and the public with a general summary of the most important aspects of the
document, changes from the previous fiscal years, and the views and recommendations of the
City Manager.
CONSUMER PRICE INDEX (CPI) - A measure used to reflect the change in the price of goods
and services.
CONTINGENCY - An appropriation of funds to cover unforeseen events that occur during the
fiscal year such as flood emergencies, Federal mandates shortfalls in revenue, and similar
eventualities.
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GLOSSARY OF BUDGET TERMS, CONTINUED
CONTINUING APPROPRIATION - Funds committed for a previous fiscal year expenditure
which were not spent in the year of appropriation, but are intended to be used in the
succeeding year.
CONTRACTUAL SERVICES - Services rendered to City activities by private firms,
individuals or other governmental agencies. Examples of these services include
engineering, law enforcement, and city attorney services.
DEPARTMENT - A major organizational unit of the City which has been assigned overall
management responsibility for an operation or a group of related operations within a
functional area.
DESIGNATED FUND BALANCE - A portion of unreserved fund balance designated by
City policy for specific future use.
ENCUMBRANCE - The legal commitment of appropriated funds to purchase an item or
service. To encumber funds means to set aside or commit funds for a future expenditure.
EXPENDITURE - The outflow of funds paid for goods or services obtained.
FEES FOR SERVICES - Charges paid to the City by users of a service to help support the
costs of providing that service.
FISCAL YEAR - The fiscal year is defined as the beginning and ending period for recording
financial transactions. The City has specified July 1 to June 30 as its fiscal year.
FIXED ASSETS — Fixed Assets are assets of a long-term nature such as land, buildings,
machinery, furniture, and other equipment. The City has defined such assets as those with
an expected life in excess of one year and an acquisition cost in excess of $5000.
FRANCHISE FEE - A franchise fee is charged for the privilege of using public right-of-way
and property within the City for public or private purposes. The City currently accesses
franchise fees on cable television, utilities, and trash collection contractors.
FUND - An accounting entity that records all financial transactions for specific activities or
government functions. The generic fund types used by the City are: General, Special
Revenue, Capital Project, Debt Service, Enterprise, and Internal Service Funds.
FUND BALANCE — Fund Balance is the excess of current assets over current liabilities,
and represents the cumulative effect of revenues and other financing sources over
expenditures and other financing uses.
Kea
GLOSSARY OF BUDGET TERMS, CONTINUED
GENERAL FUND - The General Fund is the primary operating fund of the City. All
revenues that are not allocated by law or contractual agreement to a specific fund are
accounted for in the General Fund. With the exception of subvention or grant revenues
restricted for specific uses, General Fund resources can be utilized for any legitimate
governmental purpose.
GOAL - A goal is a statement of broad, direction, purpose, or intent.
GRANT -Contributions of cash or other assets from another governmental agency to be
used or expended for a specified purpose, activity, or facility.
INFRASTRUCTURE - Fund contributions of cash or other assets from development
oriented applicants used for the City's basic system of its physical plant, (i.e., streets,
water, sewer, public buildings and parks).
INVESTMENT REVENUE — Investment Revenue that is received as interest from the
investment of funds not immediately required to meet cash disbursement obligations.
JOINT POWERS AUTHORITY (J.P.A.) - A joint venture that is comprised of two or more
governmental entities sharing the cost of providing a public service.
LIABILITY - A claim on the assets of an entity.
LINE -ITEM BUDGET - A budget that lists detailed expenditure categories (salary,
materials, telephone service, travel, etc.) separately, along with the amount budgeted for
each specified category. The City uses a program rather than line -item budget, although
detail line -item accounts are maintained and recorded for financial reporting and control
purposes.
MUNICIPAL - In its broadest sense, municipal is an adjective which denotes the state and
all subordinate units of government. In a more restricted sense, an adjective which
denotes a city or village as opposed to other local governments.
OPERATING BUDGET — This is the portion of the budget that pertains to daily operations
providing governmental services.
PERSONNEL SERVICES - Costs associated with providing the staff necessary to provide
the desired levels of services. Included in personnel services are both salary and benefit
costs.
POLICY - A direction that must be followed to advance toward a goal. The direction can
be a course of action or a guiding principal.
163
PROGRAM - A grouping of activities organized to accomplish basic goals and objectives.
PROGRAM BUDGET — This is a budget that focuses upon the goals and objectives of an
agency or jurisdiction.
PROPERTY TAX - A statutory limited tax levy which may be imposed for any purpose.
QUARTERLY BUDGET REPORT — This is a comprehensive report providing an update of
the City's financial position.
RESERVE - An Account used to indicate that a portion of a fund's balance is legally
restricted for a specific purpose and is, therefore, not available for general appropriation.
REVENUE - Funds that the government receives as income. It includes such items as tax
payments, fees from specific services, receipts from other governments, fines, forfeitures,
grants, shared revenues, and interest income.
RISK MANAGEMENT — This is an organized attempt to protect an organization's assets
against accidental loss in the most cost-effective manner.
SALES TAX - A tax on the purchase of goods and services.
SPECIAL ASSESSMENT - A compulsory levy made against certain properties to defray
part or all of the costs of a specific improvement or service deemed to primarily benefit
those parties. (Special Assessments are also known as benefit fees.)
SPECIAL REVENUE FUNDS - Funds used to account for the proceeds from specific
revenue sources (other than trusts or major capital projects) that are legally restricted to
expenditures for specific purposes.
SUPPLIES AND SERVICES - A general category used for clarifying expenditures for
various supplies and services which are normally used within a fiscal year.
TRUST AND AGENCY FUNDS - Also known as Fiduciary Fund Types, these funds are
used to account for assets held by the City in a trustee capacity or as an agent for private
individuals, organizations, or other governmental agencies.
USER FEES - The payment of a fee for direct receipt of a service by the party benefiting
from the service.
164
BUDGET POLICIES
The following is a listing of significant budget policies:
ANNUAL BUDGET PROCESS - The City Council is the approving authority for all budget
appropriations. The primary objective of the annual budget process is to provide a financial plan
which results in a conservative balanced budget.
CAPITAL IMPROVEMENT PROGRAM PROCESS - A formal Capital Improvement Program
document is prepared each January to provide the City Council with the appropriate information to
prioritize the completion of selected capital improvement projects. Prioritization of capital projects
is determined by a selection process incorporating City Council objectives, the City's General
Plan, and available resources. Centralization of all capital projects is done through the Capital
Projects Fund.
CAPITAL PROJECTS FUND - The Capital Projects Fund is used to account for the Planning,
Design and Construction of various Capital Projects throughout the City of La Quinta.
BUDGET AMENDMENTS - The City Council has the authority to amend the Budget during the
fiscal year as needed. Prior to Council approval of any budget amendment, departments are
required to complete a budget augmentation form for review and consideration by the Finance
Department and City Manager's Office.
DEPARTMENT RESPONSIBILITIES - Each department is required to monitorfiscal activitywithin
their individual programs. Actual expenditures are not to exceed appropriated funds on a program
basis. Adjustments to objects within the same program are allowed with the approval of the City
Manager; however, actual expenditures are not to exceed respective program total appropriations.
ENCUMBRANCES - Fiscal year appropriations which have been contracted for and remain
partially or entirely unspent at year end will be added to current year's appropriation funding
amount upon approval of the City Manager and Council. A review process requires a program's
year end available balance to equal or exceed the encumbrance amount.
CONTINUING APPROPRIATIONS - All appropriations expire at fiscal year end, except for Capital
Projects. Any unspent funding required may be continued into the following fiscal year if approved
by Council. A review process determines the eligibility of each appropriation request. The criteria
to receive Council's consideration includes City Manager approval, $1,000 minimum item cost,
program funding availability and item approval in the previous year's budget. Program funding
availability is determined by adding program expenditures to approved encumbrances and
comparing the total to budgeted appropriations. Capital Projects carry over to subsequent years
until the particular project is completed.
165