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FY 2015/2016 BudgetMil Die] : to .* .t "f;.d`'• _ Nam i +. moo `� 'P4 `. City of La Quinto Approved Budget City Council Linda Evans Mayor Kristy Franklin Mayor Pro -Tern John Pena Council Member City Staff Lee Osborne Council Member Robert Radi Council Member Frank Spevacek, City Manager Edie Hylton, Deputy City Manager William Ihrke, City Attorney Rita Conrad, Finance Director Les Johnson, Community Development Director Susan Maysels, City Clerk Tim Jonasson, Public Works Director ecaQ�r� GEM of the DESERT Aw Aff AAW Aar � LkLf r is4 June 30, 2015 It is my pleasure to present the City of La Quinta, Successor to the La Quinta Redevelopment Agency, and La Quinta Financing Authority Budgets for the 2015/2016 Fiscal Year. This document represents a comprehensive statement of the City's goals, and the personnel and financial commitments needed to achieve these goals. The City has undergone a multitude of changes over the past few years. Our once bustling economy, which brought needed revenue, saw a dramatic drop with the onset of the Great Recession. That onset sparked the resizing of City Hall, reduction of services, reduction of across-the-board expenses, and a dramatic turnaround in the way we do business. With Council's guidance, we became a City who worked lean and smart, did more with less, and invested in training and services to ensure there was the right balance between the community's needs and the services we provided. To that end, an investment in technology began to bring the City into the 21st century and has culminated in online services including permit tracking, licensing, and increased transparency. During this transition, the economy slowly improved and I am pleased to say revenues are modestly growing; however, the State actions that increase City operating costs combined with rising public safety contract costs have had an impact. It is imperative that the City actively seek more sources of revenue to ensure long-term fiscal solvency. Operating Budget and Capital Improvement Program The City's primary budgets are the 2015/2016 Operating Budget and the 2015/16 Capital Improvement Program (CIP). The Operating Budget is balanced with revenues exceeding expenditures by $180,200. This projected surplus will be reserved for unanticipated operating expenses that may arise this fiscal year. The CIP projects investing $14,697,738 in infrastructure, facility maintenance, and new construction this fiscal year. Of this amount, $5,186,000 is derived from General Fund revenue and the remaining $9,511,738 from non -General Fund revenue sources including fees collected for specific capital projects and Measure A funds (Riverside County's half - cent sales tax for transportation). For the first time in many years, the City will allocate $3,634,000 (a significant portion of the $5,186,000 General Fund revenue allocation) from reserve funds for critical, one-time capital improvement projects. Operating Budget revenue is projected to be $1,100,000 higher than the 2014/15 Operating Budget. Staff anticipates that a majority of revenue growth will be derived from transient occupancy tax (11 percent growth), sales tax (3.1 percent growth) and property tax (1.5 percent). Operating budget expenses are projected to increase by 5.0 percent or $1,637,000. A majority of this increase (23 percent or $380,000) is attributed to police service cost increases. The remaining cost growth is due to maintenance contractor cost increases due to prevailing wages, funding a master environmental assessment for the Village, expanding animal control and code compliance services, and implementing the employee performance step and pay program. General Fund Reserves Total General Fund reserves, currently $89,398,517, are projected to decrease by 3.9 percent or $3,453,800 to $85,944,717 during 2015/16. The reserves are allocated as follows: Estimated General Fund Reserves at June 30, 2016: Non -spendable (advances, receivables, etc.) $ 57,066,029 Designated for specific use (retiree medical obligation) $ 1,523,401 Emergency reserves (40% of operating expenditures) $ 15,372,600 Cash flow reserves (10% of operating expenditures) $ 3,843,150 Reserves- unanticipated expenditures FY 2015-2016 $ 180,200 Unappropriated fund balance $ 7,959,337 Total Reserves $ 85,944,717 Per Council direction, the City's reserve policy is: • A cash flow reserve in an amount equal to 10 percent of budgeted operational expenditures (previously it was 8.25 percent), and • An emergency reserve in an amount equal to 40 percent of budgeted operational expenditures (previously it was 35 percent plus $4.0 million). I would like to thank the City Council for their guidance during the budget process. I'd also like to express my appreciation to the Finance Director and the Finance Department for their work on this document. This budget reflects the Council's dedication to providing excellent services to residents and visitors, and to ensure that the City of La Quinta continues to be the Gem of the Desert. 4raiik . p e :� ,tya Ci II f- �i C; fs�w CITY / SA / HA / FA MEETING DATE: June 16, 2015 AGENDA CATEGORY: BUSINESS SESSION: 2 ITEM TITLE: ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2015/2016 BUDGET AND ESTABLISH CITY'S CONSENT CALENDAR: APPROPRIATIONS LIMIT STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Adopt a Resolution approving the Fiscal Year 2015/2016 Budget and establish the City's appropriations limit. EXECUTIVE SUMMARY: • The Fiscal Year 2015/2016 Proposed Budget ("Budget") consists of the City, Housing Authority and Financing Authority budgets. • The Budget, received by City Council on May 19, 2015, projected $38,421,300 in General Fund revenues, $38,524,500 in planned expenditures, and a budget surplus of $87,200. • Subsequently, at the June 2, 2015 Study Session, staff recommended a number of cost saving measures as well as additions for Council consideration. Staff was directed to prepare a final budget that incorporated changes resulting in a revised surplus of $170,200. • Council also approved the five-year Capital Improvement Program (CIP), which includes additional General Fund funded CIP projects for Fiscal Year 2015/2016 in the amount of $3,634,000; funding for these projects is included in the Budget, which pledges the $170,200 operating surplus and $3,463,800 of unappropriated General Fund reserves. FISCAL IMPACT: The Budget anticipates total revenues of $38,611,700 and total expenditures $38,441,500, leaving an operational surplus of $170,200. The adopted CIP requires $3,634,000 of General Fund revenue to fund all of the 2015/16 projects. The CIP expenditures increase total General Fund expenditures to $42,075,500; these additional expenditures will be funded from the $170,200 operations surplus and $3,463,800 of reserves. III BACKGROUND/ANALYSIS: The draft Budget, presented to the Council on May 19, 2015, was balanced with revenue exceeding expenditures by $87,200. That same evening, Council received the Police Services Study that provided recommendations to improve service delivery efficiencies while reducing police service costs. The Council directed staff to include these service efficiency recommendations in the Budget, which will reduce operating costs by $460,000, thus increasing the Budget revenue/expenditure spread to $547,200. Savings Allocation Council also provided direction to incorporate the following supplemental requests into the Budget: $30,000 to fund the net cost of adding the following three administrative support positions: o Administrative Technician in Community Development Department o Office Assistant assigned to both Public Works and Code o Management Assistant in the City Manager's Office The total, fully burdened (salary and benefits) cost of these three positions is $206,100. However, these costs would be offset by not funding the Information Services Analyst position ($117,900) in the City Manager's Office (eliminating that position) and reducing contract services budgets in Community Development and Public Works by $58,200. • $27,000 to reclassify the following positions: o Assistant Civil Engineer to Associate Engineer - Public Works o Associate Planner to Principal Planner - Community Development o Senior Account Clerk to Permit Technician - Customer Center o Senior Account Clerk to Account Technician - Finance • $150,000 for the Village Program Environmental Impact Report. ® $120,000 to expand Code Compliance (program parameters will be presented to the Council and the community in July/August 2015). _ $50,000 to expand the City's marketing budget. Direction was also provided to incorporate the following two recommendations that do not have any impact on the Budget: Reclassify an Administrative Technician to Management Assistant in the Finance Department. • Move the Business Analyst position from Finance to the City Manager's Office. IV With the inclusion of these recommendations, total revenues are projected to be $38,611,700 and total expenditures $38,441,500, leaving an operational surplus of $170,200. Additional CIP projects of $3,634,000 increase expenditures to $42,075,500. The General Fund Overview (Attachment 1) also provides the revised General Fund budget based on these modifications. General Fund Reserves Total General Fund reserves, currently $89,398,517, are projected to decrease by 3.9 percent or $3,463,800 to $85,934,717 during Fiscal Year 2015/2016. The General Fund Reserves Overview (Attachment 2) details the changes in the reserve composition: and is summarized below: Estimated General Fund Reserves at 6/30/16: Non -spendable (advances, receivables, etc.) $ 57,066,029 Designated for specific use (retiree medical obligation) $ 1,523,401 Emergency reserves (40% of expenditures) $ 14,656,600 Cash flow reserves (10% of expenditures) $ 3,664,150 Unappropriated fund balance $ 9..024,537 Total Reserves $ 85,934,717 Per Council direction in February 2015, the City's reserve policy had been amended as follows: • Maintain a cash flow reserve in an amount equal to 10 percent of budgeted operational expenditures (previously it was 8.25 percent), and • Set a reserve for emergencies in an amount equal to 40 percent of budgeted operational expenditures (previously it was 35 percent plus $4.0 million). The Council also discussed establishing an economic development reserve. The amount this reserve would be was not established pending further discussion regarding the City's economic development strategies. Appropriations Limitation Calculation (Gann Limit) Annually, the City is required to prepare the Gann Limit in accordance with Article XIIIB of the State Constitution. The Gann initiative limits growth in government spending to changes in population and inflation. The Gann Limit for Fiscal Year 2015/2016 is $109,037,717. This means that the City must not spend revenues subject to this limitation over $109,037,717. City revenues subject to the Gann Limit are $37,391,100; therefore, the City is significantly below the limit by a margin of $71,646,617 (Attachment 3). Continuing Appropriations/Encumbrance Carryovers The list of estimated continuing appropriations and encumbrance carryovers (Attachment A to the Budget Resolution) reflects City commitments to projects, services or purchases that were made in Fiscal Year 2014/2015 but were not completed, fulfilled, or paid for by the end of the fiscal year. The encumbrance carryovers are $157,100 and the continuing appropriations are $319,300 for a total of $476,400. These unexpended funds remain available but Council approval is needed to re - appropriate them for use in 2015/16 (since all appropriations lapse at the end of the fiscal year). The encumbrance carryover items are for purchase orders and/or contracts issued to a specific vendor but the service or supplies have not been charged. The continuing appropriations items are funds for services or projects that were approved by the City Council but not yet contracted for. When Council originally approves a project budget, funds are budgeted but the timeframe to complete the project may extend into the next fiscal year. The continuing appropriations ($50,000) is for the additional marketing activities the Council identified on June 2, 2015. CIP and grant carryovers are not included as they are part of the year-end process and will be included in the 2014/2015 year-end report. ALTERNATIVES Council may further adjust the various appropriations included in the recommended Fiscal Year 2015/2016 budget. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1. General Fund Overview 2. General Fund Reserves Overview 3. Gann Limit Calculation VI RESOLUTION NO.2015 - 029 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING THE CITY'S APPROPRIATION LIMIT FOR FISCAL YEAR 2015/2016 AND APPROVING A BUDGET FOR FISCAL YEAR 2015/2016 WHEREAS, each year the La Quinta City Council adopts a Budget for Revenues and Expenditures for the upcoming Fiscal Year; and WHEREAS, the City Council desires to make provisions for a level of services commensurate with the needs of the City; and WHEREAS, the City CounciLhas reviewed said budget and has had several public meetings to receive public input; and WHEREAS, the City Council has, after due deliberation and consideration, made such amendments in the proposed budget as it considers desirable; and WHEREAS, Section 7910 of the Government Code of the State of California provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year; and WHEREAS, Section 7902(b) of the Government Code sets forth the method for determining the said appropriations limit, to be based upon the limit applicable for the prior fiscal year and adjusted for changes in the cost -of -living and in City population. NOW, THEREFORE, BE IT RESOLVED by the City of La Quints to adopt, as follows: SECTION 1. The appropriations limit for the City of La Quints established in accordance with Section 7902(b) of the California Government Code, for Fiscal Year 2015/2016 is $109,037,717. SECTION 2. It is hereby found and determined that in compliance with Government Code Section 7910, the documentation used in the determination of said appropriations limit for Fiscal Year 2015/2016 was available to the public in the Finance Department of the City and in the Office of the City Clerk at least fifteen days prior to this date. SECTION 3. The Fiscal Year 2015/2016 Budget which is on file with the City Clerk is hereby approved. SECTION 4. Continuing Appropriations which remain unspent and were authorized by Council in Fiscal Year 2014/2015 are approved in the Fiscal Year 2015/2016 Budget in an amount not to exceed $520,300. Of this amount, $339,300 is in General vII Resolution No. 2015-029 Budget Approval FY 2015/2016 Adopted June 16, 2015• Page 2 Fund Continuing Appropriations (Exhibit A). SECTION 5. Encumbrances for Fiscal Year 2014/2015 for committed appropriations are approved in the Fiscal Year 2015/2016 Budget in an amount not to exceed $157,100. (Exhibit A). SECTION 6. Budget adjustment procedures are approved as follows: A. Additional appropriations and the transfer of cash or unappropriated fund balance from one fund to another shall be made only upon City Council approval. B. Transfers of budgeted appropriations between divisions or capital projects shall be made only upon City Council approval. C. Transfers of budgeted appropriations between accounts within a division or capital project may be made with the approval of the City Manager or his designee. D. Prior year budget continuing Appropriations and Encumbrances for unexpended capital project and grant appropriations remaining from uncompleted prior year capital projects and grant programs shall be made with City Manager approval. These carry-over appropriations are for prior year Council approved capital projects and shall not exceed the approved project budget. SECTION 7. The City Council, recognizing the need for maintaining Fund Balance reserves has established a General Fund Cash Flow Reserve for Fiscal Year 2015/2016 of 10% of the Fiscal Year 2015/2016 operating budget which amounts to $3,664,150 for Fiscal Year 2015/2016, and has also established a General Fund Emergency Reserve for Fiscal Year 2015/2016 of 40% of the Fiscal Year 2015/2016 operating budget which amounts to $14,656,600. The two aforementioned reserve categories cannot be appropriated without the explicit approval of the City Council. SECTION 8. The City Manager shall render a monthly report to the City Council on the status of City operations as it relates to the approved budget and any amendments thereto. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of June, 2015, by the following vote: vIII Resolution No. 2015-029 Budget Approval FY 2015/2016 Adopted June 16, 2015 Page 3 AYES: Council Members Franklin, Osborne, Pena, Radi, Mayor Evans NOES: None ABSENT: None ABSTAIN: None LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Verk City of La Quinta, California (SEAL) APPROVED AS -TO FORM: WILLIAM IHRKE, City Attorney City of La Quinta, California X Attachment A City of La 4uinta Fiscal Year 201412015 to Fiscal Year 201512016 Continuing Appropriations and Encumbrance Carryovers Requesting Continuing Transfers Department Account Description Appropriation Revenues In/Out Encumbrances Total City Manager 101-1002-60101 professional - franchise review and audits 45,000 45,000 101-1002-60320 professional- revenue enhancement options 50,000 50,000 Total 95,000 - - 95,000 City Clerk 101-1005-60103 professional - scanning services 8,700 8,700 Total 8,700 8,700 Finance/Central Services 101-1007-60441 liability insurance premium (timing) 209,000 209,000 101-1006-60103 professional - contract accounting guidance 10,000 10,000 _ Total_ 209,000 10,000 219,000 Community Services 101-3001-60157 rent (Colonel Paige, Adams Elementary programs) 3,300 3,300 101-3004-80100 Library LED lighting 35,500 35,500 101-3005-60104 Community Services Assessment 20,000 20,000 101-3001-60510 CS admin carryover for marketing enhancement 20,000 101-3007-60461 marketing/brand refresh 30,000 30,000 Total 23,300 85,500 88,800 Equipment for COP vehicle funded with Trilogy Police 101-2001-71031 Grant 10,700 10,700 Total _ 10,700 10,700 Community Development professional -zoning map 1£ ordinance consistency 'Planning 101-6002-60103 with General Plan 16,000 16,000 _ Total - 16,000 16,000 Public Works Development Services 101-7002-60320 travel/training PW conference (APWA) 1,300 1,300 Streets Maintenance 101-7003-60141 slurry seal program 36,900 36,900 Total _ 1,300 - 36,900 38,200 L - Total General Fund 339,300 157.100 476,400 Equipment Replacement Fund 501-0000-71030 contingency for Animal Control truck 65,000 65,000 Total 65,000 65,000 upgrades for power users and non standard Information Technology Fund 502-0000-56220 machines 14,000 14,000 502-0000-60300 2012 server software license upgrades 20,000 20,000 502-0000-80100 investment management software 22,000 22,000 502-0000-60301 network core upgrade -end of service 60,000 60,000 Total 116.000 - - - 116,000 Grand Total 520.300 - 157,100 657.400 Note -The appropriations. and encumbrances listed will be ad usted to reflect actual expenditures as of June 30, 2015 in Fiscal Year 2014-2015 X City of La Quinta Gann Limit Appropriation Calculation FY 2015/2016 Attachment 3 (1 of 2) Year (1) ($) Prior Year Gann Limit (2) City's Previous Year's Population (3) City's Current Year's Population (4) Population % Change (5) U.S. CPI Annual % Change (6) % Change in Local Non -Residential Construction (7) % Change In Per Capita Income (8) ($) Current Year Gann Limit (9) ($) Compliance Amounts 92-93 14,240,507 12,932 14,840 14.80% N/A 0.680,E -0.64% 16,452,801 4,452,292 93-94 16,452,801 14,840 15,693 5.75% N/A 0.16% 2.72%a 17,871,744 5,301,754 94-95 16,452,801 15,693 16,634 6.00% N/A 0.14% 0.71%0 19,077,886 6,561,880 95-96 19,077,886 16,634 17,101 2.81% N/A N/A 4.72% 20,539,255 7,762,496 96-97 20,539,255 17,101 18,045 5.52% NIA N/A 4.67% 22,685,183 8,257,148 97-98 22,685,183 18,045 19,217 6.49% N/A N/A 4.67% 25,286,762 9,667,831 98-99 25,286,762 19,217 20,444 6.38% N/A N/A 4.15% 28,017,719 12,222,332 99-00 28,017,719 20,444 21,763 6.45% N/A N/A 4.53% 31,176,447 9,801,749 00-01 31,176,447 21,763 24,240 10.77% N/A N/A 4.91% 36,229,777 10,785,551 01-02 36,229,777 24,240 26,321 12.66% N/A N/A 7.82% 44,008,314 12,181,391 02-03 44,008,314 26,321 28,715 10.52% N/A N/A -1.27% 48,020,286 14,233,708 03-04 48,020,286 28,715 30,452 5.99% N/A N/A 2.31% 52,072,415 14,547,338 04-05 52,072,415 30,452 32,522 5.90% N/A N/A 3.28%Q 56,953,433 16,507,192 05-06 56,953,433 32,522 36,145 9.19% N/A N/A 5.26% 65,458,514 22,777,443 06-07 65,458,514 36,145 38,340 5.40% N/A N/A 3.96% 71,725,407 27,384,580 07-08 71,725,407 38,340 41,092 6.44% N/A N/A 4.42% 79,718,951 32,163,100 08-09 79,718,951 41,092 42,743 4.46% N/A N/A 4.29% 86,846,889 33,562,980 09-10 86,846,889 42,743 43,778 2.42% N/A N/A 0.62%0 89,500,065 33,519,652 10-11 89,500,065 43,778 37,307 (1) 1.35% N/A N/A -2.54%Q 88,404,325 30,055,388 11-12 88,404,325 37,307 37,836 (1) 1.42% N/A N/A 2.51% 91,910,124 29,884,568 12-13 91,910,124 37,688 38,075(2) 1.03% N/A N/A 3.77% 96,357,500 31,954,838 13-14 96,357,500 38,190 38,412 0.55% N/A N/A 5.12% 101,848,105 33,412,900 14-15 101,848,105 38,412 39,032 1.61% N/A N/A -0.23% 103,249,837 35,982,642 15-16 103,249,837 39,032 39,694 1.72% N/A N/A 3.82%fl 109,037,717 37,391,100 X f-r Attachment 3 (2 of 2)_ GANN APPROPRIATION LIMIT ANALYSIS 'in 1979, Proposition 4, the "Gann" initiative, was passed. The Proposition created Article XIIIB of the State Constitution placing limits -on the amount of revenue which can be spent by all entities of Government The Gann limit is adjusted annually by the following two factors: Annual population change and the greater of the change in: 1) State Per Capita Income, or 2) The Local Assessment roll for local non-residential construction. 'When a City reaches this limit, excess tax revenue must be returned to the State or Citizens through a process of refunds, rebates, or other means that may be defined at that time. The Gann limit for the City of La Quinta has increased steadily since 1984 and still provides the City with a comfortable operating margin. The revenue collection and spending limit for the City of La Quinta for FY 15116 is $109 million . "Proceeds of taxes" are projected to be $37.4 million in FY 15/16 allowing the City a margin of $71.6 million. On the graph on the following page, the highest bars represent the spending limit and the lower bars represent the appropriation of taxes for the last fifteen years. CITY OF LA QUINTA SPENDING LIMIT VERSUS APPROPRIATION OF PROCEEDS OF TAXES 120.000,000 100,000,000 80,000,000 60,000,000 40,000,000 20.000,000 0 01- 02- 03- 04- 05- 06- 07- 08- 09- 10- 11- 12- 13- 14- 15- 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 ■Spending Limit nAppropdation of Proceeds of Taxes CITY / SA / HA / FA MEETING DATE: June 2, 2015 AGENDA CATEGORY: ITEM TITLE: 2015/16 OPERATING BUDGET OPTIONS BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: 3 PUBLIC HEARING: RECOMMENDED ACTION: Provide direction to staff regarding 2015/16 Budget options. EXECUTIVE SUMMARY: • The City Council received the Proposed 2015/16 Budget (Budget) on May 19; revenues exceeded expenditures by a projected $87,200. • At the same meeting, the Council received a Police Services and Crime Trends Report (Report) that identified recommendations to improve service delivery efficiencies; one recommendation is to reduce patrol hours by 6.7 percent, which would generate annual cost savings of $460,000. The City Manager recommends that the City Council should consider the patrol hour reduction and the Executive Team recommends that the Council consider funding $64,500 in supplemental requests. • The Executive Team also recommends two additional personnel actions that have no financial impact: reclassifying a position in the Finance Department and moving a position from the Finance Department to the City Manager's Office. FISCAL IMPACT: Revenue will exceed expenditures by $87,200, as projected in the Budget. Reducing police patrol hours would decrease police service costs by $460,000, thus increasing this amount to $547,200. The Budget transmittal identified $117,600 of supplemental requests (that were not included in the Budget). However, the Executive Team recommends that the Council consider $64,500 of supplemental requests, leaving a balance of $482,700. XIII BACKGROUND/ANALYSIS: The Budget was presented to the Council on May 19, 2015. The Budget was balanced with revenue exceeding expenditures by $87,200. That same evening, the Council received the Report that presented a series of recommendations that would improve service delivery efficiencies. One recommendation entailed reducing patrol hours by 6.7 percent, from 150 daily to 140 hours daily. While the Report identified a potential annual savings of $581,965, staff projects it would be a more conservative annual savings of $460,000. If this recommendation were implemented, Budget revenue would exceed expenditures by $547,200. With this additional funding, the City could invest in measures that would improve service delivery, would facilitate succession planning and staff development, and reserve funds for unanticipated future expenditures. During the current fiscal year, the City allocated $1,593,100 of unappropriated General Fund Reserves to fund unanticipated expenses. The 2015/16 Capital Improvement Program (CIP) proposes utilizing an additional $3,484,000 of unappropriated General Fund Reserves for water conservation and flood control capital projects. Reserving some of $547,200 would provide some cushion for unanticipated expenses during 2015/16. Police Services The City contracts with the Riverside County Sheriffs Department for 30.7 patrol officers, 24 special service sworn and non -sworn officers (community service officers), 6 detectives and other support personnel. The patrol officer force is adjusted daily to meet both local and regional service demands. After considerable discussion and debate with the Chief and Assistant Chief, the City Manager has concluded that the City can reduce patrol hours by 6.7 percent from 150 daily to 140 hours daily and not compromise public safety. This reduction would not impact daily patrols in the City's six beats; instead, the special service personnel would assume more support activities. Further, additional resource deployment efficiencies would also accommodate this reduction. Finally, if future conditions warranted additional hours, the City would have the flexibility to purchase additional hours. Savings Allocation The 6.7 percent reduction in service hours would increase the Budget revenue/expenditure spread by 527.5 percent, from a projected $87,200 to $547,200. The Budget transmittal identified $117,600 of supplemental requests. The Executive Team recommends that the Council consider funding the following supplemental requests ($64,500): Allocate $30,000 to fund the net cost of adding three administrative support positions as follows: o Administrative Technician in Community Development - to support increased department planning and development permit processing activities in order to decrease processing times. XIV o Office Assistant assigned to both Public Works and Code Compliance - to support increased Public Works permit activity and to handle phone, counter and GoRequest code compliance inquiries and responses. o Management Assistant in the City Manager's Office - to support the Business Unit, Police/Fire/Waste Management contract administration, Economic Development initiatives and the City's legislative advocacy efforts. The total, fully burdened (salary and benefits) cost of these three positions is $206,100. However, these costs would be offset by not funding the Information Services Analyst position ($117,900) in the City Manager's Office (eliminating that position) and reducing contract services budgets in Community Development and Public Works by $58,200. These costs are currently included in the Budget. • Allocate $27,000 to reclassify the following positions; these positions are filled with long-term career growth potential employees and will afford the opportunity to grow/develop internal staff to fill future vacancies: o Assistant Civil Engineer to Associate Engineer - Public Works o Associate Planner to Principal Planner - Community Development o Senior Account Clerk to Permit Technician - Customer Center o Senior Account Clerk to Account Technician - Finance. Allocate $7,500 to fund a grant for Old Town Artisans to fund the following art - based programs in La Quinta: o An intergenerational summer pottery workshop at the Library o Scholarships to cover the $100 cost for disadvantaged youth to participate in summer and on -going intensive drawing classes o In partnership with the Family YMCA, new ceramics courses at all four La Quinta after school centers every other week. The Budget transmittal also identified a supplemental request of $25,000 to fund an employee wellness program. The Executive Team has since identified other means to achieve this purpose and is withdrawing this request. The Executive Team recommends reserving the remaining $482,700 to fund the following expenses anticipated to occur in 2015/16: The Village Program Environmental Impact Report (EIR) - the City is in the process of conducting a planning study and comprehensive environmental review of the Village. The purpose, to complete the environmental and entitlement processes to limit future development entitlements to a Village Use Permit. The anticipated cost to prepare the EIR is $150,000; this cost is not included in the Budget. • Expand Code Compliance - the January 2015 community workshop participants identified the need to review the City's code compliance efforts and expand the xV scope. A staff Project Action Team (comprised of Code, Community Development and City Manager Office staff) has been developing program parameters for Council and community consideration. These parameters will be presented to the Council in July/August 2015. One aspect that this effort has identified is the need to either add a position to accommodate animal control needs (60 percent of the Code/Animal Officers' time commitment) or consider contracting with the County for animal control services. The estimated cost to add staff or contract these services is $113,000 (not including a one-time cost of $65,000 to replace an animal control vehicle) to $120,000, respectively. Reserve funds for unanticipated expenses - including capital projects to conserve water or upgrade flood control facilities, or to fund contract service costs associated with the SilverRock development. Finally, the Executive Team recommends two other modifications that do not have any impact on the Budget as follows: ■ Administrative Technician to Management Assistant - Finance Department. Reclassifying this position would allow this individual to cover finance and administrative activities, and also handle implementing and managing the purchasing module and function. • Moving the Business Analyst - from Finance to the City Manager's Office. Finance no longer requires this position and there is a need for additional police, fire and waste contract management oversight. Staff is seeking City Council input on these recommended actions. The City Council's directives would then be incorporated in to a Final Budget that the Council would consider on June 16, 2015. Report prepared by: Frank J. Spevacek, City Manager XVI �Qr+ MOF CIT / SA / HA / FA MEETING DATE: May 19, 2015 ITEM TITLE: FISCAL YEAR 2015-2016 PROPOSED BUDGET RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: 2 PUBLIC HEARING: As this is a study session item, no action is recommended. EXECUTIVE SUMMARY: The Fiscal Year (FY) 2015/2016 Proposed Budget was developed with all departments directed to maintain flat budgets. • Compared to the FY 2014/2015 Adopted Budget, revenues are approximately 3.7 percent higher and expenditures are approximately 3.9 percent higher. • The most significant expenditure increases are: $839,500 in public safety contract costs; $163,300 to fund employee performance pay and performance steps, and CalPERS' rate increases; and $148,200 in contract maintenance costs due, in large part, to the State mandate to pay prevailing wages for these services. Revenues are expected to exceed expenditures by $87,200. • Not included in the proposed budget is $92,600 to facilitate department staffing needs, $25,000 to expand the employee wellness program, and a $7,500 request from the Old Town Artisan Studio for programming assistance. • The proposed budget is developed with the input of all Department Directors and their key staff. The Executive Team decides on normal operating items XVII to be included in the proposed budget; however items that involve staffing changes, or new programs are left to the discretion of the City Council. FISCAL IMPACT: The proposed budget is balanced with projected General Fund revenues of $38,611,700 and proposed operational and capital expenditures of $38,524,500. The net surplus is $87,200. BACKGROUND/ANALYSIS The proposed budget provides the funding necessary to maintain high service levels while ensuring a sound financial structure. It contains financial information for all City funds, which includes the General Fund, Special Revenue Funds, Capital Funds, and Enterprise Funds. Each of these funds serves a specific purpose or governmental accounting requirement, with the General Fund funding public safety and daily operations. As such, the focus of staff's budget efforts is on the General Fund. In developing their budget proposals, Departments were directed to sustain current service levels while maintaining or reducing costs wherever possible. As a result, there are no new programs included in the proposed budget; however, staff has provided a list of supplemental requests for Council consideration. Proposed General Fund expenditures (including transfers -out from the General Fund to support operations primarily funded by restricted revenues) total $38,524,500 and projected revenues (including transfers in) total $38,611,700 leaving a small surplus of $87,200. After factoring out accounting changes that do not have a net impact on the General Fund, revenues increased by approximately 3.7 percent and expenditures by approximately 3.9 percent, when compared to the FY 2014/2015 Adopted Budget. Compared to the most current FY 2014/2015 estimates (developed in April), projected revenues are flat overall. Compared to the most current (April) estimates, proposed expenditures FY 2015/2016 are approximately $1 .2 million higher, with 70 percent of this increase related to the contract with the Sheriff's Department for law enforcement services. 2015/2106 Revenues Projections General Fund revenues overall are projected to be $1 .1 million higher than the most current estimate for FY 2014/2015. However, when adjusting for changes in accounting and reporting methods (these are discussed in the specific revenue sections below) revenues overall are flat and equal to FY 2014/2015 revised estimates. In addition to the accounting and reporting changes, major reasons for variances in various revenue categories are: XVIII Wide variances in redevelopment property trust fund (RPTTF) residual distributions; * A one-time spike in sales tax due to the wind down of the "Triple Flip" (see below); and • Increase in fire tax revenues, which correspond to equal increases in fire expenditures. Each is discussed in their respective sections below: Property Tax - property tax in total will be down by approximately 5 percent ($442,176). The wide variances in RPTTF residual distributions are the main reason for the swings in the property tax category. Also, in FY 2014/2015, the City received the third and final installment of its Property Tax Administration Fund settlement from the County in the amount of $58,000. Property tax without these variables is projected to grow by 1.5 percent. Sales Tax - sales tax revenue is projected to grow by 6.7 percent ($547,300) compared to FY 2014/2015 revised estimates. However, of this amount, only 3.1 percent is expected from actual sales tax growth ($253,000); the remaining 3.6 percent ($294,300) is due to the wind down of the "Triple Flip." The "Triple Flip," refers to actions the State took in FY 2013/2014 to balance its budget. At that time, the State issued bonds to balance its budget and used .25 percent of the 1 percent sales tax cities received to secure the bonds. The State backfilled this .25 percent to cities with property tax from the Education Revenue Augmentation Fund based on a complicated formula. Now the State has retired the bonds, the Triple Flip is ceasing. In the post Triple Flip world, it is unclear whether the $294,300 is a one-time adjustment or if the City will continue to receive this additional sales tax revenue. TOT (Transient Occupancy Tax) — TOT revenue increased by 11 percent from FY 2012/2013 to FY 2013/2014 due primarily to the growing short-term vacation rental program. FY 2015/2016 TOT revenues are expected to level off as compliance grows. Fire Tax Credit - the amount budgeted in Fire Tax Fund distributions projects an increase of $672,500. However, this increase directly corresponds to an equal amount of increase in Fire and Emergency Operations expenditures; therefore, there is no net gain/loss to the General Fund. Successor Agency Reimbursements — the City administers the Successor Agency to the La Quinta Redevelopment Agency; $300,000 has been budgeted as revenue to reimburse the General Fund for FY 2015/2016 expenses. Total reimbursements are budgeted to be $200,000 less than FY 2014/2015 amounts, due to a decrease in Successor Agency activities. XIX Charges for Services, and Licenses and Permits - both of these categories are relatively unchanged from current FY 2014/2015 estimates. Community Development predicts that activity will level off in FY 2015/2016. It is important to remember that many of these revenues are dependent on timing of large projects; if a large project comes forward (or is delayed) these numbers will vary. Wellness Center — compared to the FY 2014/2015 Adopted Budget, Wellness Center revenues (memberships and facility rentals) have increased by 37 percent. The Wellness Center budget reflects a small increase in part-time staff to accommodate the increased traffic at the center. 2015/2016 Expenditure Budget In developing their expenditure budgets Departments utilized a "status quo" approach, using the FY 2014/2015 budget and mid -year adjustments as a base for the development of their FY 2015/2016 budgets. After backing out accounting changes that do not have a net impact on the General Fund, expenditure increases totaled 3.9 percent (approximately $1 .3 million). The budget basically reflects the cost of doing business at current service levels. The most significant changes are listed below: $ 839,500 Police contract services $ 148,200 Increased contract cost (primarily prevailing wage requirements) $ 103,300 Employee performance step and pay $ 68,900 Staffing transitions $ 60,000 CalPERS rate increase $ 49,400 miscellaneous net changes $ 25,000 Cost allocation study $1,294,300 Total increases • Police contract costs are increasing by 6.2 percent compared to the 2014/2015 Adopted Budget. The City Manager's Office has worked closely with the Sherriff's Department to get expenditures to this level without changing service levels. • Personnel costs across all Departments are increasing by $163,300. This is a combination of a rate increase in CalPERS rates and employee performance step and pay. While CalPERS rates have increased, the City is starting to see the benefit of implementing a lower tier of benefits for new employees. The maximum impact from the change in benefit formulas will be realized as the natural cycle of staffing transitions occur over time. • Contract costs have increased in Public Works, Community Development and Park Maintenance in total by $148,200. A majority of this increase is due to new prevailing wage requirements of contractors doing business with the XX City. The increase in Public Works contract inspector costs are attributed to increased private development and capital improvements inspections. • Staffing transitions/contingency — the guiding principles staff and Council have developed when addressing staffing are: • Reward Performance ■ Work within the Class and Compensation Structure • Manage PERS increases Ensure job rates reflect market rates $68,900 has been budgeted as a contingency for continued execution of these principles. • As part of the budget preparation process (and especially in developing the CIP) it has become apparent that the City needs to complete a cost allocation study to establish overhead and indirect charges that can be used when seeking reimbursement from other governmental or granting agencies. Accordingly, $25,000 has been included in the budget for a study. This is a one-time cost that will not be need in the FY 2016/2017 budget. General Fund CIP Contributions The City, to date, has maintained a level of General Fund support for CIP projects of approximately $1.5 million. The proposed FY 2015/2016 contribution maintains this level with the following proposed expenditures: $1,000,000 - Citywide pavement management program $ 75,000 - Citywide sidewalk improvements $ 477,000 - Civic Center turf conversion $1,552,000 - Total When the CIP is presented to the Council, staff will discuss the implications of recently developed rules issued by the Coachella Valley Water District to address the drought situation and recommend funding for additional projects related to this issue. nthPr Fund--. SilverRock Resort (SRR) - Community Development, in conjunction with the contract golf course management firm, has projected an 8 percent increase in SRR revenue based on current year activity. Expenditures for SRR are budgeted at levels close to the current fiscal year with a 2 percent increase. Expenditures of $4,373,100 exceed revenues of $3,827,100 by $546,000. Expenditures include an equipment depreciation cost of $430,600 which, while required to be included XXI in the operating budget, is a non -cash transaction and therefore does not affect the cash position of the SRR fund. As a result, the cash needed from the General Fund to support operations is $115,400. Transfers Transfers out of the General Fund appear much higher than the previous year due to accounting/reporting changes that do not impact the General Fund's position. Street Maintenance operations, Lighting and Landscape operations, Library, and Museum operations will now be budgeted directly in the funds that primarily fund the operations, rather than in the General Fund with reimbursement credits from the supporting funds. This is the more appropriate way to budget these operations. • Street Maintenance operations — Gas Tax fund ® Lighting and Landscape operations — Citywide Lighting and Landscape Maintenance District (LLMD) fund. • Library and Museum operations — Library fund. Transfer out from the General Fund to the Gas Tax fund and to the LLMD fund reflect the General Fund support required to maintain the service levels of these funds. Supplemental Requests Not included in the FY 2015/2016 budget proposal are supplemental requests that total $117,600: 3 administrative support positions $ 206,100 Reclassification of 4 positions $ 27,000 Total: $ 233,100 Savings from deletion of 1 vacant position and reduction of temporary staff should requests be approved: ($140,500) Net cost: $ 92,600 Employee Wellness Program $ 25,000 Nutrition counseling, stress management, education sessions and fitness consultations XXII Staff will further detail these requests during the budget presentation. These requests address the City's guiding principles for addressing staffing issues: ■ Reward Performance ■ Work within the Class and Compensation Structure ■ Manage PERS increases ■ Ensure job rates reflect market rates Equally, or perhaps more importantly, these requests address succession planning issues and are concurrent with the Council's goal of providing excellent customer service to the community. ALTERNATIVES The City Council may wish to request further information regarding specific items and then provide direction regarding the next steps in the overall budget process which could include a second study session prior to budget adoption. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank Spevacek, City Manager Attachment: 1. Fiscal Year 2015/2016 Proposed Budget XXIII ESTIMATED CURRENT RESOURCES REVENUES: TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES &ASSESSMENTS- -- OTHER/MISCELLANEOUS TOTAL REVENUES TRANSFERS IN TOTAL ESTIMATED CURRENT RESOUCES $ 24,706,300 $ 1,181,300 $ 10,358,100 $ 1,197,200 $ - - 208;400 $ 770:000 ESTIMATED CURRENT REQUIREMENTS CITY COUNCIL $ 283,300 CITY MANAGER $ 1,101,500 CITY ATTORNEY $ 380,000 HUMAN RESOURCES $ 330,600 CITY CLERK $ 523,100 COMMUNITY SERVICES $ 4,901,000 FINANCE $ 935,500 CENTRAL SERVICES $ 1,157,400 POLICE $ 13,939,600 FIRE $ 6,208,700 COMMUNITY DEVELOPMENT $ 3,528,800 PUBLIC WORKS $ 2,657,400 DEPARTMENTAL EXPENDITURES SUB TOTAL TRANSFERS OUT TOTAL ESTIMATED CURRENT REQUIREMENTS. SURPLUS/(SHORTFALL) REVENUES TO EXPENDITURES June 2, 2015 to June 16, 2015 changes: June 2, 2015 projected surplus Police contract savings Eliminate IT position Reduce temporary staffing Cost for 3 new positions Cost for 4 reclassifications Village EIR cost Code Compliance enhancement Enhanced marketing Net Savings/(costs) Revised Surplus June 2, 2015 Remove Funding for CVEP Additional CIP projects approved Revised Surplus/(Shortfall) with CIP included: $ 460000 $ 117:900 $ 58,200 $ (206,100) $ (27,000) $ (150,000) $ (120,000) $ (50,000) $ 38,421,300 $ 190,400 $ 38,611,700 $ 35,946,900 $ 6,118, 600 $ 42,065,500 $ (3,453,800) $ 87,200 $ 83,000 $ 170,200 $ 10,000 $ (3,634,000 $ 13,453,800 ADJUSTMENTS TO REMOVE CASH FLOW & CVEP EMERGENCY PAYMENT ADDITION TO ADDITION TO FUNDING RESERVES BASED FROM RESERVE PER CIP 6/2/15 6/17/15 ON BUDGETED ESTIMATED AT SUCCESSOR 6/2/15 STUDY STUDY COUNCIL EXPENDITURES OF, ESTIMATED AT ESTIMATED GENERAL FUND RESERVES 6/30/2015 AGENCY SESSION SESSION MEETING $38,611,700 6/30/2016 NON -SPENDABLE $58,466,029 $ (1,400,000) $57,066,029 DESIGNATED FOR SPECIFIC USE (OPEB) $1,523,401 $1,523,401 EMERGENCY RESERVES (40% as of 7/1/15) $16,034,995 $ (662,395) $15,372,600 CASH FLOW CONTINGENCY (10% as of 7/1 15) $2,836,820 $ 1,006,330 $3,843,150 UNAPPROPRIATED (INCLUDES CARRYOVERS) $10,537,272 $1,400,000 $ 170,200 $ (3,634,000) $ 10,000 $ (343,935) $8,139,537 TOTAL ESTIMATED RESERVES $89,398,517 $0 $170,200 1 $ (3,634,000)1 $ 10,000 $0 1 $85,944,717 SUMMARY RESERVES 6/30/15 NET CHANGE RESERVES 6/30/16 $89,398,517 (3,453,800) $85,944,717 Net = $3,453,800 CALCULATIONS FOR CASH FLOW AND EMERGENCY RESERVES: Budgeted Expenditures $ 42,065,500 Less: CIP contribution $ (3,634,000) Additional CIP is not part of operating budget Operating Expenditures $ 38,431,500 FY 2015-2016 FY 2014-2015 ADJUSTMENT Cash Flow Reserve: $ 38,431,500 x 10% _ $ 3,843,150 $ 2,836,820 $ 1,006,330 Emergency Reserves: $ 38,431,500 x 40% _ $ 15,372,600 $ 16,034,995 $ (662,395) Net adiustment S 343.935 6 City of La Quinta General Fund Revenues Fiscal Year 2015-16 --- — C14n L.nn lo/ n Taxes a Intergovernmental Revenue .- License & Permits ® Charges for Services w Fines & Assessments Miscellaneous Revenue , Transfers In Total Revenues$ 38,611,700 p City of La Quinta General Fund Expenditures Fiscal Year 2015-16 $493,500, 1%— $321.700. 1% 5117.400, 0% General Government • Police • Fire r. Public Works m Community Development Community Services Capital Improvement ir Lighting & Landscape Street Other Total Expenditures $42,065,500 4 43,000,000 41,000,000 39,000,000 37,000,000 35,000,000 33,00%000 31,000,000 29,000,000 27,000,000 25,000,000 Revenues vs. Expenditures FY12-13 FY12-13 FY13-14 FY13-14 FY14-15 FY14-15 FY15-16 FY15-16 Revenue Expenses Revenue Expenses Budgeted Budgeted Budgeted Budgeted Revenue Expenses Revenue Expenses 78-495 Calle Tampico I La Quinta I California 92253 1 760.777.7000 1 www.La-Quinta.ora 5 TO: GENERAL FUND FROM: CAPITAL IMPROVEMENT PROJECT FUND $ 190,400 REIMBURSEMENT FOR SALARY AND BENEFIT COSTS RELATED TO CIP TO: GAX TAX FUND FROM: GENERAL FUND $ 321,700 SUPPLEMENT STREET MAINTENANCE OPERA TONS TO: LIGHTING AND LANDSCAPING MD FROM: GENERAL FUND $ 493,500 SUPPLEMENT MAINTENANCE OPERA TONS TO: LAW ENFORCEMENT OFFICER FUND FROM: GENERAL FUND $ 2,000 FOR CONTRIBUTIONS TO THE FAMILIES OF DECEASED LA QUINTA OFFICERS TO: SILVERROCK GOLF FUND 771 FROM: GENERAL FUND $ 115,400 SUPPORT OPERATIONS TO: CAPITAL PROJECTS IMPROVEMENT FUND FROM: GENERAL FUND CITYWIDE PAVEMENT REHABILITATION $ 1,000,000 SIDEWALK IMPROVMENTS $ 75,000 CIVIC CAMPUS PARKWAY TURF CONVERSION $ 477,000 ROUDEL DRAINAGE IMPROVEMENTS $ 254,000 MADISON STREET MEDIAN CONVERSION $ 1,300,000 JEFFERSON ST ROUNDABOUT ART PIECE $ 30,000 CALLE TA MPICO/A VENIDA BERMUDAS DRAINAGE $ 1,800,000 FRITZ BURNS TURF CONVERSION $ 250,000 SUB -TOTAL TRANSFER TO CIP $ 5,186,000 FROM: QUIMBY FUND $ 3,620,000 FROM: TRANSPORATION DIFF $ 1,731,400 FROM: MEASURE $ 1,105,500 FROM EQUIPMENT REPLACEMENT $ 100,000 FROM: PARK EQUIPMENT REPLACEMENT $ 76,500 FROM: LIBRARY FUND $ 76,500 GRAND TOTAL TRANSFERS - IN $ 13,018,900 SCHEDULE OF TRANSFERS OUT: FROM: GENERAL FUND TO: CAPITAL IMPROVEMENT PROJECT FUND CITYWIDE PAVEMENT REHABILITATION $ 1,000,000 SIDEWALK IMPROVMENTS $ 75,000 CIVIC CAMPUS PARKWAY TURF CONVERSION $ 477,000 ROUDEL DRAINAGE IMPROVEMENTS $ 254,000 MADISON STREET MEDIAN CONVERSION $ 1,300,000 JEFFERSON ST ROUNDABOUT ART PIECE $ 30,000 CALLE TAMPICO/AVENIDA BERMUDAS DRAINAGE $ 1,800,000 FRITZ BURNS TURF CONVERSION $ 250,000 SUB -TOTAL TRANSFER TO CIP $ 5,186,000 TO: GAS TAX - - -- $ 321,700 SUPPLEMENT STREET MAINTENANCE OPERA TONS TO: LIGHTING AND LANDSCAPE MD $ 493,500 SUPPLEMENT MAINTENANCE OPERA TONS TO : LAW ENFORCEMENT OFFICER FUND $ 2,000 FOR CONTRIBUTIONS TO THE FAMILIES OF DECEASED LA QUINTA OFFICERS TO: SILVERROCK GOLF FUND $ 115,400 SUPPORT OPERATIONS GRAND TOTAL FROM GENERAL FUND $ 6,118,600 FROM: CAPITAL IMPROVEMENT FUND TO; GENERAL FUND $ 190,400 REIMBURSEMENT FOR SALARY AND BENEFIT COSTS RELATED TO CIP FROM: QUIMBY TO: CIP $ 3,620,000 FROM: TRANSPORATION DIF TO: CIP $ 1,731,400 FROM: MEASURE A TO: CIP $ 1,105,500 FROM: EQUIPMENT REPLACEMENT FUND TO: CIP $ 100,000 FROM: PARK EQUIPMENT REPLACEMENT FUND TO: CIP $ 76,500 FROM: LIBRARY FUND TO: CIP $ 76,500 GRAND TOTAL TRANSFERS - OUT $ 13,018,900 CITY OF LA QUINTA ESTIMATED ENDING FUND BALANCES AS OF 6/30/2016 FUND # FUND NAME ESTIMATED AVAILABLE FUND BALANCE 7/1115 ESTIMATED REVENUES ESTIMATED TRANSFERS IN CURRENT TOTAL AVAILABLE ESTIMATED EXPENDITURES ESTIMATED TRANSFERS OUT TOTAL CURRENT DEDUCTIONS CURRENT RESOURCES TO CURRENT DEDUCTIONS (DEFICIT)/SURPLUS ESTIMATED ENDING FUND BALANCE 6/30/16 101 GENERAL FUND 11,593,337 38,421,300 190,400 1 38,611,700 35,946,900 6,118,600 42,065 500 3 453,800 8,139,537 201 GAS TAX 521,111 1,117 000 321,700 1,438,700 1,286,200 11286,200 152,500 673,611 202 LIBRARY 2,560,259 2,206,000 2,206,000 1,684,900 76,500 1,761,400 444,600 3,004,859 210 FEDERAL ASST 115,000 145,000 145,000 145,000 145,000 - 115,000 212 SLEBG 63,851 100,100 100,100 - - 100.100 163,951 213 JAG GRANT 2,648 12,000 12,000 - - 12,000 14,648 215 LIGHTING & LANDSCAPE 18,057 959,300 493,500 1,452,800 1,452,800 1,452,800 - 18,057 220 QUIMBY 326,607 87,000 87,000 3,620,000 3,620,000 (3,533,000) (3,206,393) 221 AB 939 651,465 2,500 2,500 - 2,500 653,965 223 MEASURE A (72,653) 749,500 749,500 1,105,500 1,105,500 (356,000) (428,653) 235 SOUTH COAST AIR QUALITY 110,894 45,300 45,300 - 45,300 156,194 241 HOUSING PA 1 1,938,985 245,900 245,900 384,000 384,000 (138,100) 1,800,885 242 HOUSING PA 2 1,457,126 866,200 866,200 621,000 621,000 245,200 1,702,326 250 TRANSPORTATION DIF 2,367,891 657,700 657,700 1,731,400 1,731,400 (1,073,700) 1,294,191 251 PARK & REC DIF 87,014 350,000 350,000 - 350,000 437,014 *252 CIVIC CENTER DIF (7,349,890) 200,000 200,000 200,000 (7,149,890) *253 LIBRARY DIF (1,754,146) 65,000 _ 65,000 65,000 (1,689,146) 254 COMMUNITY CENTER DIF 1,253,477 39,700 39,700 39,700 1,293,177 *255 STREET FACILITY (1,903,991) 35,000 35,000 - 35,000 (1,868,991) 256 PARK FACILITY DIF 300 7,000 7,000 10,000 10,000 (3,000) (2,700) *257 FIRE FACILITY DIF (654,139), 80,000 80,000 - 80,000 (574,139) 270 ART IN PUBLIC PLACES 425,589 98,500 98,500 129,000 129,000 (30,500) 395,089 275 PUBLIC SAFETY OFFICER 35,462 2,100 2,000 4,100 4,100 39,562 310 FINANCING AUTHORITY - 671,000 671,000 671,000 671,000 - - 401 CAPTIAL IMPR - 2,801,818 11,895,900 14,697,718 14,507,318 190,400 14,697,718 - 501 EQUIPMENT REPLACEMENT 2,137,355 533,000 533,000 605,700 100,000 705,700 (172,700) 1,964,655 502 INFORMATION TECH 487,009 757,400 757,400 757,400 757,400 - 487,009 503 PARK & EQUIP FACILITY 2,123,361 548,300 548,300 628,000 76,500 704,500 (156,200) 1,967,161 5041 INSURANCE FUND - 608,000 608,000 608,000 617,700 (9,700) (9,700) **601 SILVER ROCK - 3,827,100 115,400 3,942,500 3,942,500 3,942,500 - - 602 SILVER ROCK RESERVE 333,292 - - - 333,292 GRAND TOTAL 16,875,271 56,238,718 13,018,900 69,257,618 63,379,718 13,018,900 76,408,318 (7,150,700) 9,724,571 Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Mayor & City Council 5 5 5 Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Assistant to the City Manager 1 1 1 Business Analyst 1 1 2 City Manager 1 1 1 Content Editor/Writer 0 1 0 Executive Assistant 2 1 1.6 Executive Office Assistant 1 1 1 Human Resources/Risk Manager 1 1 1 Manaqement Assistant 0 0 1 7 7 w 0 Personnel Schedule CITY CLERK Actual Actual Adopted 2013-14 2014-15 2015-16 City Clerk 1 1 1 Content Editor/Writer 0 0 1 Deputy City Clerk 1 1 1 Receptionist 1 1 0 Secretary 1 1 1 4 4 4 COMMUNITY SERVICES Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Community Services Coordinator 0 0.5 0.5 Community Services Coordinator 0 1 1 Community Services Coordinator 0 0.5 0.5 Community Services Director 1 0 0 Community Services Supervisor 0 0.5 0.5 Community Services Supervisor 0 1 1 Community Services Supervisor 0 0.5 0.5 Deputy City Manager 0 1 1 Executive Assistant 0 1 0.4 Facilities Maintenance Coordinator 0 1 1 Facilities Manager Coordinator 1 1 1 Golf & Park/Landscape Manager - Parks 0.3 0 0 10 COMMUNITY' continued... Actual Actual Adopted 2015-16 Personnel Schedule 2013-14 2014-15 Golf Park/Landscape Manager - Parks 0.35 0 0 Golf, Parks & Facilities Manager 0 0.33 0.33 Golf, Parks & Facilities Manager 0 0.34 0.34 Maintenance Manager 0.25 0.15 0.15 Maintenance Worker 1 0 0 Maintenance Worker I 0.75 0 0 Maintenance Worker II 0 0.5 0.5 Marketing & Events Supervisor 0 0.5 0.5 Marketing & Events Supervisor 0 0.5 0.5 Office Assistant 0 0 0 Recreation Activities Coordinator 0.5 0 0 Recreation Coordinator 0.5 0 0 Recreation Supervisor 0.5 0 0 Recreation Supervisor 1 0 0 Recreation Supervisor 0.5 0 0 Senior Center Activities Coordinator 1 0 0 Senior Center Office Assistant 1 1 1 Senior Center Supervisor 1 0 0 Senior Secretary 1 0 0 11.65 11.32 10.72 11 FINANCE Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Account Technician 1 1 2 Accounting Manager 1 1 1 Administrative Technician 0 1 0 Business Analyst 0 1 0 Finance Director 1 1 1 Financial Services Assistant 1 1 1 Management Assistant 0 0 1 Senior Account Clerk 2 2 0 Senior Secretary 1 0 0 7 8 6 COMMUNITY•P Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Administration Technician 0 0 1 Animal Control/Code Compliance Officer 4 4 4 Animal Control/Code Compliance Supervisor 1 1 1 Assistant Planner 1 0 0 Associate Planner 1 1 0 Building Inspector 0 2 2 Building Inspector II 2 0 0 Building Official 0 1 1 12 COMMUNITYDEVELOPMENT • -e Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Building Official/Emergency Manager 0.5 0 0 Building Official/Emergency Manager 0.5 0 0 Community Development Director 1 1 1 Community Development Manager 1 0 0 Executive Assistant 0 0.85 1 Housing Coordinator 1 1 0 Office Assistant 0.85 1 2.5 Permit Operations Supervisor 0 1 1 Permit Technician 0 3 4 Permit Technician 3 0 0 Planning Manager 0 1 1 Plans Examiner Supervisor 1 0 0 Plans Examiner/Inspection Supervisor 0 1 1 Principal Planner 1 1 2 Secretary 0.15 0.15 0 19 20 23.5 PUBLIC WORKS Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Assistant Civil Engineer 1 1 1 Construction Manager/Inspection Super 0 1 1 13 PUBLIC WORKS continued... Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Maintenance Foreman 2 2 2 Maintenance Manager 0.5 0.6 0.6 Maintenance Manager 0.25 0.25 0.25 Maintenance Worker I 5 5 5 Maintenance Worker II 2 2 2 Maintenance Worker II 0.25 0.5 0.5 Management Analyst 1 1 1 Office Assistant 0 0 .5 Permit Technician 1 1 1 Principal Engineer 1 1 1 Principal Engineer 1 1 1 Public Works Director/City Engineer 1 1 1 Public Works Inspector 0 1 1 Public Works Inspector I 1 0 0 Public Works Inspector I Supervisor 1 0 0 Signal Technician 1 1 1 Traffic Signal Maintenance Supervisor 0 1 1 19 20.35 20.85 14 Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Housing Coordinator 0 0 1 1 1 1 Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Information Services Analyst 1 1 0 1 1 1 Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Golf & Park/Landscape Manager -Park 0.35 0 0 Golf, Parks & Facilities Manager 0 0.33 0.33 TOTAL FOR ALL DEPARTMENTS 0.35 0.33 0.33 74 77 79 15 Total General Frond Revenue 45,000,000 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 - 15,000,000 10,000,000 5,000,000 - M Actual Actual Actual Updated Approved Revenue Revenue Revenue 2014-2015 2015-2016 2011_ 2012 2012-2013 2013_ 2014 Est I ® RPTTF Pass Thru (one-time) - - 1,993,965 - - ■General Fund 32,163,343 33,511,431 i 36,794,412 37,447,17C7 38,611,700 16 12,000,000 4,000,000 2,000,000 0 RPTTF Pass Thru (one-time) ■ RPTTF Pass Thru (City & County) ■ Property Taxes Property Taxes Actual Revenue 2011-2012 6,219,159 Actual Revenue 2012-2013 771,954 6,672,461 Actual Revenue 2013-2014 Updated 2014-2015 Est 1,993,965 1,208,770 - 1,718,134 6,571,852 6,529,742 Approved 2015-2016 1,190,100 6,615,600 17 Sales Tax 8,800,000 ; 8,600,000 8,400,000 8,200,000 8,000,000 7,800,000 7,600,000 7,400,000 7,200,000 7,000,000 6,800,000 — Actual Revenue Actual Revenue Actual Revenue 2011-2012 2012-2013 2013-2014 aSales Tax 7,546,114 8,001,171 8,154,016 Updated Approved 2014-2015 Est 2015-2016 81160,700 8,708,000 18 6,600,000 --- 6,400,000 - 6,200,000 --- 5,800,000 5,400,000 5,200,000 5,000,000 Transient Occupancy Tax Actual Revenue Actual Revenue 2011-2012 2012-2013 5,597,456 5,980,684 19 Licenses & Permits 1,400,000 1,200,000 1,000,000 - 400,000 —� - 200,000 Actual Actual Actual Revenue Revenue Revenue 2011-2012 2012-2013 2013-2014 ■ Licenses & Permits 779,856 8671476 1,278,141 20 Updated Approved 2014-2015 Est 2015-2016 1,189,500 1,181,300 3,600,000 3,500,000 -- - 3,400,000 3,300,000 3,200,000 3,100,000 3,000,000 2,900,000 ■ Motor Vehicle in Lieu Motor Vehicle in Lieu Actual Revenue 2011-2012 'A 17-4 R?A Actual Revenue 2012-2013 3,157,330 Actual Updated Revenue 2014-2015 Est 2013-2014 37291,042 3,468,200 Approved 2015-2016 3,537,600 21 1,400,000 1,200,000 1,000,000 400,000 u ■Charges for Services Charges for Services Actual Revenue 2011-2012 621,100 Actual Revenue 2012-2013 618,542 Actual Updated Approved Revenue 2014-2015 Est 2015-2016 2013-2014 1,238,170 1,192,300 11197,200 22 Code Revenue Classification Actual Revenue • • TAXES Actual Revenue • • Actual Revenue • Adopted Budget Mid Year FY 2014 Quarter FY20152016 Adopted 101-0000-40310 Property Tax 1,622,273 2,108,359 2,051,495 2,051,475 2,051,457 2,104,871 2,093,200 101-0000-40311 No Low Property Tax 3,849,445 3,899,717 3,939,523 3,977,711 3,977,711 3,899,871 3,997,400 RPTTF Pass Through (City & County) 771,954 1,208,770 1,136,444 1,448,5431 1,718,134 1,190,100 RPTTF Pass Through (one-time) 1,993,965 101-0000-40312 Property Tax - Statutory PaVmer 74,034 0 101-0000-40313 Non RDA Property Tax 183,849 145,6070 j 101-0000-40314 Statutory Revenue - County 60,594 - 0 - - 101-WOO-41320 Sales Tax 5,667,613 5,951,997 6,046,800 6,112,676 6,112,676 6,112,700 7,269,200 101-0000-41325 Sales Tax Reimbursement 1,878,502 2,049,174 2,107,216 2,134,324 2,047,967 2,048,000 1,438,800 101-0000-41327 Document Transfer Tax 428,963 518,778 580,834 525,000 525,000 525,000 525,000 101-0000-4140o Transient Occupancy Tax 5,082,413 5,720,576 6,285,622 5,900,000 6,285,600 6,285,600 6,285,600 101-0000-41410 Mitigation Measures - TOT 515,043 260,108 349,144 365,000 365,000 365,000 365,000 101-0000-41505 Franchise Tax - Burrtec 333,816 297,928 305,301 295,000 295,000 305,000 305,000 101-0000-41506 Franchise Tax - AB 939 Fee 357,726 366,343 386,054 375,000 375,000 375,000 375,000 101-0000-41509 Southern California Gas 132,189 112,861 137,382 140,000 140,000 140,000 140,000 101-0000-41509 Cable Television 728,813 698,288 652,061 525,000 525,000 525,000 525,000 101-0000-41510 Video Fees Subtotal• LICENSES & PERMITS 134,897 • . • 194,054 23,095,744• 207,465 120,000 120,000 24,268,954• 197,000 197,000 24,706,300 101-0000-41415 TOT STVR Registration Fee 8,000 16,950 11,000 11,000 13,200 15,000 101-0000-416oc Business Licenses 292,343 292,586 306,044 300,000 300,000 306,000 306,000 101-0000-4161c Film Permits 1,250 380 1,610 1,000 1,000 1,000 1,000 101-0000-424oc Building Permits 213,267 209,765 175,939 183,000 183,000 175,000 175,000 101-0000-42401 Plumbing Permits 35,629 30,332 64,167 60,000 70,000 70,000 75,000 101-0000-42402 Mechanical Permits 34,847 34,042 87,544 78,000 88,000 88,000 88,000 101-0000-42403 Electrical Permits 33,350 30,960 51,553 48,000 58,000 65,000 65,000 101-0000-42404 Miscellaneous Permits 38,428 45,150 153,786 152,000 152,000 152,000 152,000 101-0000-4240E Garage Sale Permits 15,810 14,240 12,550 12,000 12,000 12,000 12,000 101-0000-4240 Golf Cart Permits 240 180 220 100 100 200 200 101-0000-4240e Grading Permits 903 1,418 _ 3,155 5,000 5,000 5,000 5,000 101-0000-4240 Animal Licenses 30,987 25,454 23,723 20,000 20,000 20,000 - 101-0000-4241c Driveway Permits 810 782 3,432 3,200 3,200 3,200 3,200 101-0000-42414 Massage Permits 8,340 6,410 4,760 4,000 4,000 2,500 2,500 101-0000-4243c Transportation Permit 1,339 2,029 1,920 1,800 1,800 1,800 1,800 101-0000-42431 Conditional Use Permit 15,800 10,750 20,242 12,000 12,000 1,000 6,000 101-0000-42432 Discount 2,250 1,500 1,019 - -1 1101 -0000-42434 Minor Use Permit 975 1,1001 3,0001 2,000 2,000 3,600 3,600 23 .•- Revenue Classification Actual • • 101-0000-4243 Sign Permit 7,820 Actual Revenue • • 7,000 Actual Revenue •13-2014 20,398 Adopted BudgetRevenue 2014-2015 10,000 Mid Year IFY 2014 2015• 10,000 Quart erFY 2015-2016 Adopted 17,000 17,000 101-0000-4243 Site Development Permit 4,200 9,577 72,466 57,000 57,000 57,000 57,000 101-0000-4243 Final Landscaping Permit 1,000 1,000 0 10,600 12,000 12,000 101-0000-4243 Site Development Permit Amend 1,500 0 101-0000-4243 Discount 375 0 - - 101-0000-4243 Temporary Use Permit 3,600 4,750 11,064 8,500 8,500 9,000 9,000 101-0000-436321 Public Works Permit 35,170 Subtotal8 I INTERGOVERNMENTAL REVENUES 129,696 242,602 149,800 400 175,000 1,184,200 175,000 1,189,500 175,000 1,181,300 101-0000-3223E EECBG Retrofit 131,449 - 0 101-0000-417oc Federal Government Revenue 68,912 10,000 0 10,000 10,000 10,000 10,000 101-0000-4171C State Government Revenue 9,124 29,108 36,100 20,000 20,000 20,000 20,000 101 -0000-41 BOC Motor Vehicle in Lieu 3,173,826 3,157,330 3,291,042 1 3,419,445 3,419,445 3,468,200 3,537,600 101-0000-425oc Fire Service Credit Revenue 4,660,927 4,731,477 4,896,938 5,536,256 5,536,256 5,536,200 6,208,700 101-0000-4310 FEMA 10,890 7,500 5,000 5,000 5,000 5,000 101-0000-4363 CSA 152 Assessments 257,408 258,859 260,443 260,000 260,000 260,000 260,000 101- SA Reimbursment - f - 0 - - 300,000 101 -0000-436311, CVWD IntergovernmentalSubtotal - CHARGES FOR SERVICES 16,800 16,800 16,800 •: 16,800 •1 16,800 9,267,501 16,800 9,316,20010,358,100 16,800 101-0000-34283 City Services 29,613 39,484 0 0 0 0 0 101-0000-3434 Discount - 1,750 0 0 0 0 0 101 -0000-422oo Leisure Enrichment 69,155 57,428 51,217 43,000 43,000 43,000 45,000 101-0000-42201 Excursions 8,576 1,510 135 1,000 1,000 - - 101-0000-42202 Gift Shop 4,245 8,272 7,829 6,000 6,000 6,000 6,000 101-0000-4221 C Youth Sports 1,975 4,256 26,291 42,000 42,000 44,000 45,500 101-0000-42211 Adult Sports 3,702 3,956 4,954 5,000 5,000 5,000 5,000 101-0000-42212. Facility Rentals 44,303 40,884 34,407 35,000 35,000 40,000 62,000 101-0000-42214 Wellness Center Leisure Enrichm 36,029 36,665 36,511 15,250 15,250 19,000 25,000 101-0000-4221 E Wellness Center Facility Rent 20,800 20,800 34,070 28,000 28,000 34,100 34,100 101-0000-42216 Wellness Center Special Events 2,183 2,298 488 - 101-0000-42217 Humana Healthy Events 18,631 26,631 26,930 30,000 30,000 30,000 - 101-0000-4221 El Wellness Center Memberships - 0 26,000 26,000 50,000 50,000 101-0000-423o Adjustments (138) 54 (61) 100 100 100 100 101-0000-42301 Miscellaneous Revenue 68,282 8,369 70,396 25,000 25,000 25,000 25,000 101-0000-423o3 NSF Charges 465 180 240 200 200 200 200 101-0000-42411 Village Use Permit 2,000 2,000 859 5,500 5,500 6,000 6,000 24 Code 101-0000-42412 Reve�lUe. Classification Minor Adjustment Actual Revenue • • 3,300 ActualActual Revenue 2,800 Revenue • 1 1,430 1 • Budgetpted 2014-2015 2,000 MidYearQuarter 2015• 2,000 3,000 FY 2015-2016 Adopted 3,05-0- 101-0000-42413 Amendment 100 7,100 (2,000) 6,200 6,200 - 6,200 101-0000-42415 Tentative Tract Map 3,500 787 14,413 12,800 12,800 17,000 16,000 101 -0000-42417 Modification by Applicant 875 1,599 2,574 1,800 1,800 3,800 2,000 101-0000-42440 Planning Commission Appeals 525 175 0 - - - 101-0000-42441 Appeal City Council - 175 0 - - - - 101 -0000-42443 Zone Change - 2,210 4,812 6,100 6,100 2,900 2,900 101-0000-42445 Environmental Assessment 2,915 4,730 1,871 1,600 6,600 7,300 7,300 101-0000-42446 General Plan Amendment 4,000 4,000 6,149 - - 101-0000-42447 Home Occupations 6,510 5,705 5,740 3,220 5,000 5,000 101-0000-42448 Parcel Map 2,000 1,500 6,864 10,000 10,000 10,000 10,000 101-0000-4244s Discount 1,000 500 0 - - - 101-0000-4245c Land Action 1,150 - 0 11,500 11,500 11,500 11,500 101-0000-42451 Specific Plan (1,800) 5,310 6,300 6,300 8,000 8,000 101-0000-4245 Zoning Letters - - 1,144 1,144 1,144 1,200 1,200 101-0000-4260 Plan Check Fees 190,693 207,298 476,827 350,000 450,000 475,000 475,000 101-0000-42610 SMIP Fees 193 161 312 - 300 300 101-0000-4261 CBSC Administrative Fee 237 133 (166) - 700 700 101-0000-4262 CERT Training 1,470 510 0 - - 101-0000-4281 PM Map Checking Fee 93,730 123,584 416,440 341,500 341,5001 341,5001 341,500 101-0000-43631 CVMSHCP Admin Fee 884 Total•• i FINES, FORFEITURES, ABATEMENTS 1,038 2,185 • 1,000 1,013,994 1,000 2,700 •• 2,700 1,197,200 101 -0000-427oc Admin Citations 53,892 22,092 19,582 15,000 19,582 18,000 18,000 101-0000-42701 Lot Abatement 37,576 21,986 22,343 10,000 22,343 2,000 2,000 101-0000-42702 Vehicle Abatement 26,819 17,299 9,859 10,000 9,859 15,000 15,000 101-0000-4270 Vehicle Impound Fee 39,680 39,608 45,902 20,000 45,902 45,900 50,000 101 -0000-42704 Animal Impound Fee 280 145 0 0 0 0 101-0000-42705 Motor Vehicle Code Fines 89,093 81,902 83,846 45,000 83,846 83,900 83,900 101-0000-42706 Parking Violations 34,213 32,403 43,936 35,000 43,936 30,000 30,000 101-0000-4270 Miscellaneous Fines 5,663 4,286 5,673 3,000 5,673 2,800 3,000 101-0000-4270 Graffiti Removal TotalAssessments 6,638 293,854 6,149 225,870 6,541 237,682• 159-j 6,541 237,682 6,500 204,100 6,500 208,400 USE OF MONEY & PROPERTY 101 -0000-41 qoC Allocated Interest Income 244,266 346,076 158,082 350,000 350,000 350,000 350,000 101-0000-4191 GASB 31 (383,857) 383,857 101-0000-4191 Non -Allocated Interest Income 68,121 55,584 53,820 62,000 62,000 62,000 62,000 101-0000-42111 Rental Income 148,788 151,350 152,700 169,500 169,500 169,500 140,400 25 ..- 101-0000-4212 Revenue Classification Lease Revenue Actual Revenue e e 81,153 Actual Revenue e e 76,016 Actual Revenue e e 94,055 Adopted Budget e e 97,856 Mid Year FY 2014 e 97,856 3rd Quarter • 97,900 FY 2015-2016 Adopted 97,900 101-0000-4220 Coffee Cards - Senior Center MISCELLANEOUS 405 275 106 106 106 100 100 101-0000-3511c AMR Compliance 9,919 10,008 10,349 8,000 8,000 101-0000-415o Burrtec Admin Cost Reimbursemei 91,920 98,063 79,702 95,000 95,000 95,000 95,000 101-0000-4192 Memorial Tree Revenue 450 - - - - 101-0000-4192E AD Surplus 3,346 - 987 - - 1,000 101-0000-4200 Insurance Recoveries 17,024 6,638 10,260 - 42,300 6,000 6,000 101-0000-42loc Advertising Co -Op Revenue 21,235 15,500 1,050 12,000 12,000 12,000 9,000 101-0000-4213C SB 1186 611 1,139 2,792 101-0000-4214C Sales of Maps & Publications 1,025 514 407 400 400 400 400 101-0000-4220 Donations - Wellness Center - 2,932 105 105 105 100 200 101-0000-4320 Miscellaneous Reimbursements 1,000 83,916 101 -0000-4500d Sale of Assets Total•79 - 134,794 123,303 313,321 107,505: - • • • - 119,600 OTHER FINANCING SOURCES ' 101 -0000-495oo Transfers In 1 411,106 Subtotal• • . 109,097 109,097 117,987 142,978 117,987 142,978 142,900 190,400 190, 400 TOTAL• CURRENT RESOURCES:: • 37,052,79638,611,700 26 CITY OF LA QUINTA REVENUE SUMMARY BY FUND BudgetAccount Actual Actual Actual Adopted Updated Adopted Number Revenue Classification Revenue Revenue-JERevenue .. 0 ® e ® e . SPECIAL REVENUE FUNDS Library - Fund 202 202-0000-41720 County Government Revenue 2,546,568 2,197,314 2,234,832 2,000,000 2,200,000 2,200,000 202-0000-41900 Interest Income 824 6,557 10,300 6,000 6,000 6,000 Total Library Fund 2,547,392 2,203,871 2,245,132 2,006,000 2,206,000 2,206,000 Gas Tax - Fund 201 201-0000-42900 Gas Tax Section 2105 202,116 192,198 299,384 213,404 271,266 213,400 201-0000-42095 Gas Tax Section 2106 129,133 137,529 145,911 170,878 158,192 170,800 201-0000-42910 Gas Tax Section 2107 290,105 314,943 320,261 262,216 370,357 262,200 201-0000-42915 Gas Tax Section 2107.5 6,000 6,000 6,000 6,000 6,000 6,000 201-0000-42920 Gas Tax Section 2103 597,338 348,983 1 613,270 1 464,365 460,250 1 464,400 201-0000-41900 Interest Income 1,358 109 1,209 200 200 200 Total Gas Tax Fund 1,226,050 999,762 1,386,035 1,117,063 1,266,265 1,117,000 Federal Assistance Fund 210 210-0000-43100 FEMA (6,944) 6,703 - - - - 210-0000-43105 CDBG 20,483 45,924 169,126 145,000 145,000 145,000 Total CDBG Fund 13,539 52,627 169,126 145,000 145,000 145.000 SLESF (COPS) - Fund 212 212-0000-41900 SLESF (COPS) Grant 100,000 75,000 108,333 100,000 100,000 100,000 212-0000-43115 Interest Income 177 172 162 100 100 100 Total SLESF (COPS) Fund 100,177 75,172 108,495 100,100 100,100 100,100 Justice Assistance Grant - Fund 213 213-0000-43120 Justice Asistance Grant 14,749 9,722 9,002 12,978 ,000 12 12,000 Total Justice Assistance Grant Fund 14,749 9,722 9,002 12,978 12,000 12,000 27 Quimby - Fund 220 220-0000-41900 Interest Income 19,499 38,761 23,634 20,000 12,000 12,000 220-0000-43200 Quimby Fees 7,123 917,759 923,000 40,000 75,000 220-0000-49500 Transfer In 70,353 Total Quimby Fund 26,622 38,761 1,011,746 943,000 52,000 87,000 AB 939 - Fund 221 221-0000-41900 Interest Income 1,968 4,094 2,478 3,000 3,000 2,500 Total AB 939 1,968 1 4,094 2,478 3,000 3,000 2,500 SB 1266 - Fund 222 222-0000-4171 1 SB 1266 (Prop 1 b) Revenue 64,316 287,306 - - - 222-0000-41900 Interest Income 1,395 105 - - - Total SB 1266 Fund 65,711 287,411 - - - - Measure A - Fund 223 223-0000-41900 Interest Income 664 County Sales Tax - 117,968 632,843 754,500 754,500 749,500 Total Measure A - 117,968 633,507 754,500 754,500 749,500 Infrastructure - Fund 225 225-0000-41900 Interest Income 774 62 - - - - Total Infrastructure Fund 774 62 - - - - 28 REVENUE SUMMARY BY FUND ClassificationAccount Actual Actual Actual Adopted Updated Adopted Number Revenue .,Budget IM 60�1 1-12 2012-13 2013-2014 2014-2015 0 , . -&A South Coast AQMD - Fund 235 235-0000-43410 SCAQ Contribution 33,306 45,622 47,077 40,200 45,000 45,000 235-0000-43411 MSRC Funding 25,368 235-0000-41900 Interest Income 162 419 320 300 300 300 Total South Coast AQMD Fund 58,836 46,041 47,397 40,500 45,300 45,300 Art In Public Places - Fund 270 270-0000-41900 Interest Income 2,149 3,965 2,072 3,500 3,500 3,500 270-0000-39075 Donations 3,000 270-0000-43201 APP Fees 62,680 49,475 94,118 50,000 105,000 95,000 Total Art In Public Places Fund 64,829 53,440 99,190 53,500 108,500 98,500 Public Safety Officer - Fund 275 275-0000-41900 Interest Income 72 136 92 100 100 100 275-0000-49500 Transfer In 2,000 2,000 2,000 2,000 2,000 2,000 Total Public Safety Officer Fund 2,072 2,136 2,092 2,100 2,100 2,100 Total Special Revenue Funds 5,073,011 4,845,125 6,665,380 6,137,741 5,645,965 5,524,30 CAPITAL PROJECTS FUNDS Transportation DIF - Fund 250 250-0000-41900 Interest Income 7,384 10,045 3,532 7,700 7,700 7,700 250-0000-43200 Developer Fees 344,593 393,616 947,267 674,000 1,286,600 650,000 Transfers In 448,291 250-0000-39075 Donations 80,000 64,308 - - Total Transportation DIF Fund 431,977 467,969 1 1,399,090 1 681,700 1 1,294,300 1 657,700 Parks & Recreation DIF - Fund 251 251-0000-43200 1 Developer Fees 1 183,612 136,319 558,784 1 560,000 1 560,000 1 350,000 Total Parks & Recreation DIF 1 183,612 136,319 558,7841 560,0001 560,000 1 350,000 29 REVENUE SUMMARY BY FUND Civic Center DIF - Fund 252 252-0000-43200 Developer Fees 82,490 96,322 224,260 183,600 255,000 200,000 Total Civic Center DIF - Fund 252 82,490 96,322 224,260 183,600 255,000 200,000 Library Development DIF - Fund 253 253-0000-43200 Developer Fees 72,963 26,674 99,333 94,100 94,100 65,000 Total Library Development DIF Fund 72,963 1 26,6741 99,333 1 94,100 1 94,1001 65,000 Community Center DIF - Fund 254 254-0000-41900 Interest Income 3,019 5,651 3,069 4,500 4,500 4,500 254-0000-43200 Developer Fees 15,290 8,276 36,695 35,200 35,200 35,200 Total Community Center DIF 18,309 13,927 39,764 39,700 39,700 39,700 Street Facility DIF - Fund 255 255-0000-43200 Developer Fees 12,758 16,956 38,919 27,800 53,000 35,000 255-0000-49500 Transfer In 4,423 3,667 11,502 - Total Street Facility DIF 17,181 20,623 50,421 27,800 53,000 35,000 Park Facility DIF - Fund 256 256-0000-41900 Allocated Interest 4 0 256-0000-43200 Developer Fees 4,422 3,665 11,502 11,000 10,300 7,000 Total Park Facility DIF Fund 4,422 3,669 11,502 11,000 10,300 7,000 30 L_ REVENUESUMMARYBY FUND Account Actual Actual Actual Adopted Updated Adopted Cla Number Revenue ssifica]tion Revenue Revenue Revenue Budget Estimate Budget e r e e e e e2015-2016 Fire Protection DIF - Fund 257 257-0000-43200 Developer Fees 15,514 49,375 104,615 86,300 116,000 80,000 Total Fire Protection DIF Fund 15,5141 49,375 1 104,615 86,300 1 116,0001 80,000 Capital Improvement Program Fund 401 401-0000-41712 Surfance Transportation Grant 2,288,882 2,694,101 2,165,158 17,996,515 17,996,515 401-0000-33715 City of Indio Reimbursement 67,341 67,341 137,500 401-0000-33721 Fire Credit Fund _ 220,000 401-0000-xxxx CVAG 136,301 407,311 1,065,997 1,723,388 1_,723,388 1,575,000 401-0000-39800 Other Agencies 838,972 416,000 401-0000-41715 SLPP 294,403 401-0000-43133 Developer Agreement Funding 101,702 392,146 394,090 394,090 453,318 401-0000-43135 La Quinta Arts Foundation 54,000 Total CIP Fund 2,526,885 3,547,558 4,364,530 20,181,334 20,181,334 2,801,818 Total Capital Project Funds 3,353,353 4,362,436 6,852,299 21,865,534 22,603,734 4,236,218 501-0000-42301 Misc Revenue 29,553 501-0000-42207 Capital Contributions - 24,604 501-0000-45000 Sale of Assets 874 - 501-0000-43636 Equipment Charges 600,588 584,823 562,200 587,609 587,609 525,700 501-0000-49500 lTransfer In 25,368 Total Equipment Replacement Fund 664,823 626,133 571,233 594,909 594,909 533,000 Information Technology - Fund 502 502-0000-41900 Interest Income 3,272 5,649 2,646 1,000 1,000 1,000 502-0000-43610 Technology Support Charges 485,522 491,580 491,187 649,866 649,866 757,400 Total Information Technology Fund 488,794 497,229 493,833 650,866 650,866 757,400 31 REVENUE SUMMARY BY FUND Account Actual Actual Actual Adopted Updated Adopted BudgetNumber Revenue Classification Revenue Revenue Revenue Budget Estimate , - Park Equipment & Facility - Fund 503 503-0000-41900 Interest Income 1,579 4,596 4,926 1,000 1,000 1,000 503-0000-42207 Park Facility Charges 937,163 502,523 502,500 502,523 502,523 547,300 Total Park Equipment & Facility Fund 938,742 507,119 507,426 503,523 503,523 548,300 Insurance Fund 504-1010-xxxx Worker's Comp Charges 155,900 504-1010-xxxx Liability _ 291,800 504-1010-xxxx Property 31,700 504-1010-xxxx Earthquake _ 100,000 Other 28,600 Total Insurance Fund - - - - - 608,000 Total Internal Service Funds 2,092,359 1,630,481 1,572,491 1,749,298 1,749,298 2,446,700 ENTERPRISE FUNDS: SilverRock Resort - Fund 601 601-0000-44000 Green Fees 3,348,066 3,179,953 2,967,812 3,043,760 2,941,424 3,199,200 601-0000-44001 Range Fees 110,028 119,736 131,863 160,315 189,746 178,100 601-0000-44002 Merchandise 283,630 277,319 227,211 258,680 241,698 278,600 601-0000-44003 Food & Beverage 14,097 23,925 6,754 12,000 23,000 601-0000-44004 Resident Card 116,077 135,945 147,785 135,000 147,900 171,200 601-0000-49500 Transfer In 519,833 247,739 247,739 115,400 601-0000-42000 Insurance Recoveries - 100,799 678,046 - Total SilverRock Resort Fund 3,871,898 3,837,677 41679,304 3,857,494 3,791,507 3,942,500 SilverRock Golf Reserve - Fund 602 602-0000-41900 Interest Income 1,075 2,044 1,565 1,500 1,500 1,500 602-0000-49500 Transfers In 66,756 62,449 40,158 67,000 67,000 67,000 Total SilverRock Golf Reserve Fund 67,831 64,493 41,723 68,500 68,500 68,500 Total Enterprise Funds 3,939,729 3,902,170 4,721,027 3,925,994 3,860,007 4,011,000 32 La Quinta Housing Authority PA 1 Housina Authoritv - Fund 241 241-0000-38010 Subsidy Reimbursements 2,333 241-0000-43500 Home Sale Proceeds 875,274 160,799 241-0000-41900 Interest Income 4,411 7,453 5,500 5,500 5,500 241-0000-43502 Rent Rev/LQRP 304,241 306,948 380,454 240,000 240,000 240,000 241-000-43501 Misc Revenue (1,674) 0 241-0000-38040 2nd Trust Deed Repayment 50,000 119,731 241-0000-39550 Williams Note Repayment 7,595 241-0000-41915 Non Allocated Interest 1,384 847 467 400 400 400 241-0000-49500 Transfers In 2,067,559 - - - Total PA 1 Housing Authority Fund 3,308,790 598,111 380,921 245,900 245,900 245,900 PA 2 Housing Authority - Fund 242 242-0000-43520 Federal Government Assistance ProgrE 442,245 433,808 429,425 423,600 419,650 419,000 242-0000-43521 Interest Rate Subsidy 46,908 (12,566) 242-0000-43202 Miscellaneous Revenue - 13,875 242-0000-43520 Miscellaneous Revenue - WSA 2,202 6,650 6,333 7,000 6,300 6,300 242-0000-41916 Non Allocated Interest 600 1,817 242-0000-42112 Rental Revenue WSA 179,747 193,456 195,155 203,600 203,600 195,000 242-0000-49500 Transfers In 7,1 10,645 17,939,498 - - Total PA 2 Housing Authority Fund 7,782,347 18,576,538 630,913 634,200 629,550 620,300 Total Housing Authority 11,091,137 1 19,174,649 1 1,011,8341 880,100 1 875,450 1 866,200 La Quinta Financing Authority Financing Authority Fund 310 310-0000-36300 Rental Income 673,521 673,130 671,349 673,400 671,000 671,000 310-0000-41915 'Non -Allocated Interest 1,338 310-0000-43635 Contract Service Fees 9,107 5,403 Total Financing Authority 683,966 678,533 671,349 673,400 671,000 671,000 33 34 City Attorney Civil Division Criminal Division City Attorney The City Attorney serves as the Chief Legal Officer of the City and advises the City Council, City officers in all matters of law pertaining to their offices, provide legal services at specified meetings, prepare and/or approve specified legal instruments (such as ordinances and contracts), prosecute violations of the City's municipal code, and perform any other legal duties as specified or required to carry out the effective representation of the City. Current Year Accomplishments • Provided excellent, efficient and effective legal services for the City Council and officers by being available in person (during office hours and for special and regular meetings), by email, and telephone. ■ Negotiated and prepared various agreements regarding SilverRock Resort. • Reviewed and updated City's agreements templates. • Worked closely in advising city officers on new laws relating to public works and proposed legislation, such as changes to post -redevelopment and transit occupancy tax laws. Goals & Objectives for Upcoming Fiscal Year • Increase accessibility to City Council and City officers by offering informal meeting opportunities. • Promote City's interests at the state level (such as with legislation), • Promote economic development and protection of local revenues by drafting instruments and advising City Council and officials on existing laws and regulations. 35 City Attorney Department Division Actual Actual Adjusted Budget Approved Budget City Attorney 1003 - _ 380,000 380,000 Total - - 380,000 380,000 Department Category Actual Actual Adjusted Budget Approved Budget City Attorney Contractual - _ 380,000 380,000 Total - - 380,000 380,000 36 11 • Approved Adjusted Approved Actual Budget Budget Budget 60153 Attorney 60154 Attorney/Litigation 330,000 330,000 330,000 50,000 50,000 50,000 j Grand Total City Attorney - 380,000 380,000 380,000 37 City Clerk Administration Records Management City Clerk The City Clerk's Office has three primary functions: administration, record management and elections. It provides services and support to the City Council, City departments and citizens of La Quinta through research, document control, and public records requests. The Clerk's Office acts as a conduit for transparency by making municipal actions readily available to the public, fulfilling public records requests, processing all contracts and recorded documents, and coordinating municipal elections. Current Year Accomplishments ■ Updated and reduced redundancy in Municipal Code (continuing). ■ November election coordination. • Contracted scanning of essential historic City records into permanent digital archives (continuing). • Identified, scanned and electronically stored thousands of document pages into LaserFiche, a system which can be easily accessed by employees at their desktops. Goals & Objectives for Upcoming Fiscal Year • Explore using GoRequest system for public records requests for easy employee/resident access and tracking. • Implement employee one-on-one LaserFiche training to improve business processes and reduce staff time on researching records. • Engage employees in refining their own knowledge of interdepartmental records management through regular educational emails. • Expand public portal to LaserFiche on City's website to include not only current contracts, but also Statements of Economic Interest (Form 700's) and Campaign Statements (Form 460) to continue the City's quest toward transparency in government. • Identify and record historical data on the SilverRock Resort for future inclusion in the La Quinta Museum. 38 City Clerk Department Division Actual Actual Adjusted Budget Approved Budget City Clerk 1005 360,883 359,686 455,156 523,100 Total 360,883 359,686 455,156 523,100 Department Category Actual Actual Adjusted Budget Approved Budget City Clerk Personnel 344,450 357,662 406,164 432,600 Contractual 44,184 30,185 92,415 40,200 Operating 7,834 8,939 12,900 12,000 Internal Service 33,019 33,100 47,896 38,300 Reimbursements (68,604) (70,200) (104,219) - Total 360,883 359,686 455,156 523,100 39 1! Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 263,253 269,900 280,540 304,000 50110 Commissions & Boards 900 50150 Other Compensation 1,000 Benefits 50200 PERS-City Portion 33,334 42,400 42,400 48,600 50210 PERS-Survivor Benefits - 100 100 - 50221 Medical Insurance 41,464 65,400 65,400 63,000 50222 Vision Insurance 661 - - - 50223 Dental Insurance 4,073 - - - 50224 Life Insurance 385 - - - 50225 Long Term Disability 2,813 2,900 2,900 3,200 50226 AD&D - 100 100 - 50230 Workers Comp Insurance 7,854 10,824 10,824 7,500 50240 Social Security -Medicare 3,823 3,900 3,900 4,400 60103 Professional Municipal Code Online updates 1,200 Municipal Code codification updates 8,000 Empire Imaging service & support (Laserfiche) 10,000 Scanning service 20,000 For the Record tech support (DSS Corp) 600 DigiCert electronic signature (exp 10/27/2015) 400 40,200 60320 Travel & Training League Admin Policy Committee (quarterly) 1,500 California City Clerks Assoc annual conference 500 California City Clerks Assoc -Nuts & Bolts seminar 400 California City Clerks Assoc -New Law seminar 600 3,000 60330 Mileage Reimbursement 30,185 89,400 92,415 40,200 1,590 2,300 2,300 3,000 250 400 400 400 40 11 Approved Adjusted Approved Actual Budget Budget Budget 60351 Membership Dues 545 1,000 1,000 300 California City Clerks Association 200 Notary Errors & Omissions Insurance 100 300 60352 Subscriptions & Publications 599 600 600 200 Misc. professional publications 200 200 60400 Office Supplies 1,983 2,500 2,500 2,000 60410 Printing - 100 100 100 60420 Operating Supplies 1,009 1,000 1,000 1,000 60450 Advertising 2,963 5,000 5,000 5,000 52,200 Administrative costs and reimbursements 91110 Personnel (64,500) (99,008) (99,008) - 91120 Service & Supply (5,700) (5,211) (5,211) - 98110 Information Tech Charges 25,600 39,871 39,871 30,300 98140 Facility & Fleet Maintenance 7,500 8,025 8,025 8,000 AdministrativeTotal • (37,100) . 38,300 Grand 41 Personnel Schedule CITY CLERK Actual Actual Adopted 2013-14 2014-15 2015-16 City Clerk 1 1 1 Deputy City Clerk 1 1 1 Secretary 1 1 1 Receptionist 1 1 0 Content Editor/Writer 0 0 1 4 4 4 42 Citizens of La Quinta _r City Council Committees, Boards & Commissions City Manager City Attorney City Council The City Council is the legislative body of the organization and is comprised of five members elected at -large (each member represents the City as a whole) on a non -partisan basis. Residents elect the Mayor and four Council members making each accountable to the entire community. Council members serve four-year, overlapping terms of office. The Mayor is directly elected and serves a two-year term. Council Members also serve as the City's Successor Agency for the former Redevelopment Agency. The City Council creates policy guidelines to ensure high quality municipal services are provided for residents and businesses in La Quinta. The City Council appoints both a City Manager, charged with the implementation of adopted policies, and a City Attorney, who reviews Council actions and policies for legal consideration. The City Council also appoints a variety of commissioners, boards and committees. Current Year Accomplishments • Enacted efforts to increase community input and engagement. • Approved new resort, residential, and mixed use development. • Opened the new Wellness Center with state 'of the art equipment and programs. • Opened Wellness Center and continued healthy activity community outreach through Walks with the Mayor program. • Implemented private sector practices with accountability through class and comp system. • Initiated talks with business community and residents and identified goals for a stronger brand for La Quinta, flood control measures, entertainment facilities for all ages, proactive Code Compliance, water conservation, retail variety, reaching out to part-time residents, and being more entrepreneurial. Goals & Objectives for Upcoming Fiscal Year • Increase community outreach through social media, surveys, community workshops and events. • Continue seeking revenue -generating economic development and outreach to local businesses. • Continue efforts toward working on a stronger brand for the City. • Enact water conversation policies and procedures for City facilities and community. • Implement flood control measures. • Strive to bring diversity to retail/restaurant/activities to include all ages and socioeconomic groups. • Increase Council participation in regional and state forums. • Explore revenue measures. 43 City Council Department Division Actual Actual Adjusted Budget Approved Budget City Council 1001 718,632 645,145 283,031 283,300 Total 718,632 645,145 283,031 283,300 Department Category Actual Actual Adjusted Budget Approved Budget City Council Personnel 246,234 252,168 264,131 260,100 Contractual 388,277 310,255 - -- Operating 84,120 82,722 18,900 23,200 Totol 718,632 645,145 283,031 283,300 44 11 • Approved Adjusted Approved Actual Budget Budget Budget 50108 Salaries - Council Members 146,734 144,000 144,000 144,000 50150 Other Compensation 2,400 Benefits 50200 PERS-City Portion 21,731 22,500 22,500 23,500 50210 PERS-Survivor Benefits - 100 100 - 50221 Medical Insurance 73,159 81,700 81,700 78,700 50222 Vision Insurance 1,049 - - - 50223 Dental Insurance 6,488 - - - 50224 Life Insurance 858 - - - 50225 Long Term Disability - 1,600 1,600 - 50230 Workers Comp Insurance - 13,531 13,531 9,400 50240 Social Security -Medicare 2,149 700 700 2,100 Total Salary & Benefits 252,168 264,131 264,131 260,100 .1 60154 Attorney/Litigation 60320 Travel & Training League Annual Conference League - Legislative Action Days Mayor's Cup Council Meeting Expense Public Safety Awards Ceremony Miscellaneous 60351 Membership Dues 20,500 71,625 - - - 9,116 15,400 15,400 20,500 71,549 - - - 45 11 Approved Adjusted Approved Actual Budget Budget Budget 60352 Subscriptions & Publications - 300 300 60400 Office Supplies 144 1,000 1,000 750 60410 Printing - 700 700 700 60420 Operating Supplies 1,292 1,500 1,500 1,250 61301 Mobile/Cell Phones 621 Total Operating Costs 392,977 18,900 18,900 23,200 Grand Total City Council 645,145 283,031 283,031 283,300 46 Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Mayor & City Council 47 City Manager _I. I I I I_ Human City Clerk Community Finance Community Public Works Public Safety Resources Services Development City Manager The City Manager serves as the Chief Executive Officer of the City and is responsible for the overall management of City operations. The City Manager leads the Business Unit comprised of both City and Contract employees whom provide executive level staffing that manage the following: • Implementation of City Council policies and directions throughout the organization; • Provide executive level staff support to the City Council and throughout the organization; • Initiate and implement City wide programs to enhance the efficiency and effectiveness of operations, and • All contracts essential to maintaining a high level of local government service including: public safety contracts (police, fire, and emergency services), information technology, franchise management (waste management, cable and telecommunications), environmental programs, grants management, economic development, and legislative. Current Year Accomplishments • Completed implementation and conversion of animal license services to Riverside County Department of Animal Services. • Successfully managed third party vendor that evaluated the City's Crime Trend and Service Profile for law enforcement services. • Completed fee study that resulted in greater cost recovery for the Vehicle Impound, Collection and Recover (VICR) Fee. • Developed in concert with City Attorney a Business License Rules and Regulation Policy outlining appropriate practices for a third party vendor to assist City in collection of delinquent business license revenue. • Completed Information Technology (IT) upgrades including: email server, increases to internet bandwidth at the Civic Center Campus and installation of wi-fi at the newly remodeled Wellness Center. • Contracted with Riverside County Fire Department for the delivery of enhanced emergency services. • Completed Long Range Property Management Plan and compensation agreement process as a part of redevelopment dissolution • Negotiated and completed agreement for new development at Goals & Objectives for Upcoming Fiscal Year • Implement an Economic Development Strategic Plan outlining the City's vision for long term strategies to expand the City's economic base. • Successfully negotiate service contracts for law enforcement, fire safety and refuse collection services. • Replace end of life core network equipment and virtual server to provide necessary organizational computing capacity. • Implement IT Governance policies. • Initiate audit and review of all City franchise agreements. • Support the work of the Advisory Committee on the City's financial need. • Launch a digital engagement platform to increase resident participation in City government. SilverRock Resort. 48 City Manager Department Division Actual Actual Adjusted Budget Approved Budget City Manager 1002 414,115 594,275 956,250 1,101,500 Human Resources 1004 919,433 637,887 370,102 330,600 Total 1,333,548 1,232,162 1,326,351 1,432,100 Department Category Actual Actual Adjusted Budget Approved Budget City Manager Personnel 1,061,783 1,082,420 1,095,223 1,060,500 Contractual 145,003 185,843 305,700 166,000 Operating 299,047 128,118 139,000 142,900 Internal Service 41,324 56,400 80,326 62,700 Reimbursements (213,609) (220,619) (293,898) - Total 1,333,548 1,232,162 1,326,351 1,432,100 w ee Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 472,389 570,000 584,580 658,300 50102 Salaries - Part Time 476 - - - 50150 Other Compensation - - - 500 Benefits 50200 PERS-City Portion 56,140 87,600 87,600 65,900 50210 PERS-Survivor Benefits - 100 100 - 50221 Medical Insurance 56,000 98,100 98,100 78,700 50222 Vision Insurance 1,229 - - - 50223 Dental Insurance 5,323 - - 50224 Life Insurance 424 - - - 50225 Long Term Disability 4,074 6,000 6,000 4,300 50226 AD&D - 100 100 - 50230 Workers Comp Insurance 14,632 16,237 16,237 9,400 50240 Social Security -Medicare 6,938 8,100 8,100 7,300 60101 Contract Services - Administrative 141,165 185,000 203,700 140,000 60103 Contract Services - 26,000 76,000 - 60125 Temporary Agency Services 60320 Travel & Training Meeting Expenses Miscellaneous Training 60330 Mileage Reimbursement 10,000 6,532 - - - 7,066 7,500 7,500 10,000 500 500 600 50 1002 -City Manager FY 13/14 FY 14/15 FY 14/15 FY 15/16 Approved Adjusted Approved Actual BudgetBudget i i' 60351 Membership Dues 500 75,700 75,700 77,000 International City/County Mgmt Assoc League of CA Cities - Riverside California Cities/Counties Mgmt Foundation Coachella Valley Association of Governments International Council of Shopping Centers League of California Cities (LCC) National League of Cities Southern CA Assoc of Governments Local Agency Formation Committee Southern CA Water Committee 77,000 60400 Office Supplies 1,281 1,000 1,000 1,000 60410 Printing 220 500 500 500 60420 Operating Supplies 105 1,000 1,000 1,000 Administrative costs and reimbursements 91110 Personnel (202,700) (230,118) (230,118) - 91120 Service & Supply (17,919) (37,725) (37,725) - 98110 Information Tech Charges 31,000 48,286 48,286 37,900 98140 Facility & Fleet Maintenance 9,400 9,090 9,090 9,100 TotalA. :0 00e Grand Total City Manager 0i 51 Human Resources/ Risk Manager Human Risk Resources Management [- - Human Resources The Human Resources Department provides quality customer service in the areas of recruitment and selection, classification and compensation, benefits administration, employee relations, employee training and development, workers compensation, safety, liability programs, and risk management. The Department recognizes that employees are the most valuable resource to the City and strives to treat every employee equally with respect and dignity. Current Year Accomplishments • Streamlined Human Resource processes to maximize efficiency • Trained staff on new pay for performance evaluation system • Implemented LINKS Leadership Program Goals & Objectives for Upcoming Fiscal Year • Develop training and mentoring programs for succession planning efforts • Modify personnel policies to benefit internal staffing efforts • Improve Onboarding of new staff • Serve as a resource to staff for policy interpretation employee relations, training, contract compliance and benefits administration 52 li4 - Human Resources Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 183,178 112,100 113,600 150,600 50150 Other Compensation 500 Benefits 50109 Vacation & Sick Leave Buy Back 78,820 115,500 115,500 - 50110 Commissions & Boards - 900 900 - 50200 PERS-City Portion 26,858 17,600 17,600 28,100 50221 Medical Insurance 26,778 16,300 16,300 25,200 50222 Vision Insurance 364 - - - 50223 Dental Insurance 2,177 - - - 50224 Life Insurance 140 - - - 50225 Long Term Disability 1,955 1,200 1,200 1,500 50230 Workers Comp Insurance 5,526 2,706 2,706 3,000 50240 Social Security -Medicare 2,670 1,600 1,600 2,200 Total • • 269,406 211,100 50243 Employer Share/Retired Medical 16,253 - - - 50244 State Unemployment Insurance 120,078 25,000 25,000 25,000 51701 Standzd. Recruitmt Tests 5,500 5,500 5,500 5,500 60103 Professional 2,598 4,000 4,000 4,000 60104 Consultants 6,179 22,000 22,000 22,000 Fitness Reimbursement EAP - Wellness Works IRC - Background checks TASC - Admin fee CalPERS - Monthly Medical Prem-Admin fees 60126 AB 939 Consultant 29,368 - - - 53 Approved Adjusted Approved Actual Budget Budget Budget 60320 Travel & Training 515 2,000 2,000 2,000 Interview panel costs Miscellaneous meetings & training 2,000 60321 Training & Education 4,471 9,700 9,700 9,700 DMV Class B Physicals Customer Service/Mist Training 9,700 60322 Training & Education/MOU 4,201 17,200 17,200 17,200 60330 Mileage Reimbursement - 300 300 300 60340 Employee Recognition Awards 4,762 7,000 7,000 7,000 60351 Membership Dues 603 600 600 600 Society of HR Management (SHRM) Professionals in HR Assoc (PIHRA) Internat'l Public Mgmt Assoc for HR (IPMA-HR) World at Work (WOW) 600 60352 Subscriptions & Publications 641 400 400 400 Labor Law Compliance Posters 400 60400 Office Supplies 56 1,500 1,500 1,500 60410 Printing 420 1,600 1,600 1,600 Personnel forms Orientation Miscellaneous 1,600 60420 Operating Supplies - 1,000 1,000 1,000 54 Approved Adjusted Approved Actual Budget Budget Budget 60443 Property 40,384 - - 60446 Employee Dishonesty 3,224 - - - 60447 Earthquake/Flood 54,006 - - - 60450 Advertising 161 6,000 6,000 6,000 Administrative costs and reimbursements 91110 Personnel - (20,844) (20,844) - 91120 Service & Supply - (5,211) (5,211) - 98110 Information Tech Charges 12,200 19,314 19,314 12,100 98140 Facility & Fleet Maintenance 3,800 3,636 3,636 3,600 TotalAdministrative Costs 16,000 t 00 HumanGrand Total • 637,887 368,602e 55 CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS CITY MANAGER Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 City Manager 1 1 1 Assistant to the City Manager 1 1 1 Business Analyst 1 1 2 Executive Assistant 1 1 1 Executive Office Assistant 1 1 1 Content Editor/Writer 0 1 0 Management Assistant 0 0 1 5 6 7 HUMAN RESOURCES Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Human Resources/Risk Manager 1 1 1 Executive Assistant 1 0 0.6 2 1 1.6 56 Administration Community Development Planning Community Development Building Code/Animal Emergency Services The Community Development Department consists of four divisions: Administration, Planning, Building and Code Compliance/Animal Control. Administration provides overall management of the Department, including permit operations. Planning is responsible for implementing Zoning Code and General Plan regulations, goals, policies and objectives as well as administering entitlement permits. Building is responsible for issuance of building permits, administration and enforcement of building codes and ordinances for construction, and use and occupancy of buildings within the City. Code Compliance/Animal Control administers a program that enforces property maintenance standards, land use, zoning, abandoned vehicles, and building regulations. It also provides field services, enforces animal licensing and leash laws, and investigates animal abuse reports and barking/aggressive dogs, and nuisance complaints. Current Year Accomplishments • Completed implementation of new permit software system (geo-based data, electronic plan check processing, on-line application submittal and review process). • Established "Customer Center," a one -stop permitting and City services counter. • Implemented field use of tablets and smart phones for real- time data availability to field inspectors and officers. ■ Launched development and enhancement program for The Village. Goals & Objectives for Upcoming Fiscal Year • Complete permitting and code compliance metrics. • Complete comprehensive review and assessment of development permit process. • Complete assessment and analysis of code compliance/animal control service level. • Establish Plan Review & Permitting processes for Over the Counter & Expedited Permit issuance, including solar. • Complete General Plan and zoning consistency update (text and zoning map). 57 Department Community Development Division Actual Actual Adjusted Budget Approved Budget Administration 6001 753,623 670,081 1,146,623 1,482,400 Planning 6002 560,679 362,625 384,118 501,800 Building 6003 1,754,683 927,446 610,803 610,600 Code/Animal 6004 1,302,397 733,339 829,037 934,000 Total 4,371,383 2,693,491 2,970,581 3,528,800 Department Category Actual Actual Adjusted Budget Approved Budget Community Development Personnel 3,009,452 1,914,786 2,283,745 2,390,600 Contractual 468,496 584,983 465,915 769,000 Operating 945,641 69,848 93,700 95,600 Internal Service 285,838 215,300 268,445 273,600 Reimbursements (338,044) (91,426) (141,224) - Total 4,371,383 2,693,491 2,970,581 3,528,800 58 .ee Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 444,062 695,900 711,160 900,000 50102 Salaries - Part Time - 27,719 27,719 25,700 50110 Commissions & Boards 6,563 19,200 19,200 19,200 50150 Other Compensation - - - 1,000 50250 Vehicle Reimbursement 3,775 4,000 4,000 3,600 Benefits 50200 PERS-City Portion 59,975 109,100 109,100 127,100 50210 PERS-Survivor Benefits - 200 200 - 50221 Medical Insurance 49,646 144,600 144,600 173,200 50222 Vision Insurance 781 - _ - 50223 Dental Insurance 4,642 - - - 50224 Life Insurance 404 - - - 50225 Long Term Disability 3,518 7,500 7,500 8,200 50226 AD&D - 200 200 - 50230 Workers Comp Insurance 12,355 23,949 23,949 21,600 50240 Social Security -Medicare 6,632 10,100 10,100 13,800 50241 Social Security -FICA 600 - - - Total1,042,468 1,057,728ee 60103 Professional 19,284 2,000 8,937 31,500 60125 Temporary Agency Services 30,188 20,000 20,000 10,000 60320 Travel & Training 1,778 4,500 4,500 8,500 60330 Mileage Reimbursement - 100 100 100 60351 Membership Dues 1,290 500 500 1,900 60400 Office Supplies 9,766 12,000 12,000 12,000 60410 Printing 2,186 1,500 1,500 1,500 60450 Advertising 10,936 13,500 13,500 13,500 59 Administrative costs and reimbursements 91110 Personnel 91120 Service & Supply 98110 Information Tech Charges 98140 Facility & Fleet Maintenance Approved Adjusted Approved Actual Budget Budget Budget (15,800) (3,664) (13,607) - (1,200) (750) (2,687) - 14,300 28,971 28,971 94,800 4,400 15,180 15,180 15,200 Total Administrative Costs 1,700 39,737 27,858 110,000 Grand Total Administration 670,081 1,136,305 1,146,623 1,482,400 .00 Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 261,305 249,588 265,818 204,300 Benefits 50200 PERS-City Portion 33,401 39,200 39,200 36,000 50210 PERS-Survivor Benefits - 76 76 - 50221 Medical Insurance 36,398 49,056 49,056 31,500 50222 Vision Insurance 630 - - - 50223 Dental Insurance 2,555 - - - 50224 Life Insurance 219 - - - 50225 Long Term Disability 2,809 2,680 2,680 2,100 50226 AD&D - 81 81 - 50230 Workers Comp Insurance 8,109 8,118 8,118 3,800 50240 Social Security -Medicare 2,270 3,599 3,599 2,800 60103 Professional 54,691 60,000 75,809 185,000 60320 Travel & Training 1,326 10,000 10,000 10,000 60351 Membership Dues 390 2,000 2,000 1,400 60352 Subscriptions & Publications 247 500 500 500 60400 Office Supplies 46 - - - 60410 Printing 757 1,000 1,000 2,000 61 .00 Approved Adjusted Approved Actual Budget Budget Budget Administrative costs and reimbursements 91110 Personnel (69,500) (124,930) (124,930) - 91120 Service & Supply (4,926) - - - 98110 Information Tech Charges 24,400 38,629 38,629 15,100 98140 Facility & Fleet Maintenance 7,500 12,482 12,482 7,300 Total Administrative Costs (42,526) • 00 Grand Total Planning 362,625 352,079 384,118 501,800 1-% .!1 Building Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 354,217 237,600 240,060 195,500 50150 Other Compensation - - - 1,000 50250 Vehicle Reimbursement 2,228 6,600 6,600 2,000 Benefits 50200 PERS-City Portion 50,788 37,300 37,300 22,100 50210 PERS-Survivor Benefits - 100 100 - 50221 Medical Insurance 68,216 49,000 49,000 47,200 50222 Vision Insurance 982 - - - 50223 Dental Insurance 5,065 - - - 50224 Life Insurance 393 - - - 50225 Long Term Disability 4,192 2,600 2,600 2,100 50226 AD&D - 100 100 - 50230 Workers Comp Insurance 10,971 8,118 8,118 5,600 50240 Social Security -Medicare 5,168 3,400 3,400 2,800 Total Salary 1 11 53040 Subscrip & Publications 2,886 1,500 1,275 1,000 60118 Plan Check 367,020 225,000 225,000 295,000 60320 Travel & Training 70 2,000 2,000 2,000 60351 Membership Dues - - - 600 60352 Subscriptions & Publications 340 - - - 60420 Operating Supplies - 300 825 1,000 60425 Supplies - Field 11 300 - - Total Operating • 1 229,100 229J00 299,600 63 sll Approved Adjusted Approved Actual Budget Budget Budget Administrative costs and reimbursements 98110 Information Tech Charges 98140 Facility & Fleet Maintenance 36,600 28,971 28,971 22,700 18,300 5,454 5,454 10,000 Total Administrative Costs 54,900 34,425 34,425 32,700 Grand Total Building 9,27,446 608,343 610,803 610,600 [.LA 6004 Code i ! ! Control i Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 328,323 336,500 353,780 377,300 50105 Salaries - Overtime 3,341 - - - 50106 Standby 2,170 - - - 50107 Standby - Overtime 660 - - - Benefits 50200 PERS-City Portion 47,635 52,400 52,400 64,300 50210 PERS-Survivor Benefits - 100 100 - 50221 Medical Insurance 67,142 81,700 81,700 78,700 50222 Vision Insurance 922 - - - 50223 Dental Insurance 4,590 - - - 50224 Life Insurance 350 - - - 50225 Long Term Disability 3,509 3,600 3,600 3,700 50226 AD&D - 100 100 - 50230 Workers Comp Insurance 8,213 13,531 13,531 9,400 50240 Social Security -Medicare 5,066 4,900 4,900 5,000 Total.. 00 31190 Admin Citation Services 29,222 20,000 20,000 20,000 33253 Veterinary Service - 2,500 2,500 2,000 51040 Rabies Booster/Cnt Health - 1,000 1,000 500 51070 Animal Shelter 1,796 121,000 128,669 120,000 51071 Answering Service 108,331 - - - 60108 Technical 3,673 7,500 7,500 7,500 60119 Vehicle Abatement - 1,000 1,000 1,000 60120 Lot Cleaning 2,520 5,000 5,000 3,500 60121 Low -Income Housing Grants - 5,000 5,000 5,000 65 Approved Adjusted Approved Actual Budget Budget Budget 60189 Technical - - - 120,000 60194 Veterinary Service 50 - - - 60320 Travel & Training 50 1,500 1,500 1,000 60351 Membership Dues 375 500 500 600 60410 Printing 2,084 3,500 3,500 2,500 60420 Operating Supplies 1,587 - - - 60425 Supplies - Field 484 1,500 1,500 1,000 60426 Supplies - Media 35 - - - 60690 Uniforms 1,412 2,500 2,500 2,500 Administrative costs and reimbursements 98110 Information Tech Charges 98140 Facility & Fleet Maintenance 30,500 48,286 48,286 37,900 79,300 90,471 90,471 70,600 Grand Total Code Compliance/Animal Control 733,339 804,088 829,037 934,000 Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 97,252 8,800 9,190 Benefits 50200 PERS-City Portion 3,483 1,400 1,400 50203 PERS-City Portion 7,136 - - - 50221 Medical Insurance 8,833 2,500 2,500 - 50222 Vision Insurance 115 - - - 50223 Dental Insurance 308 - - - 50224 Life Insurance 94 - - - 50225 Long Term Disability 652 100 100 - 50228 Dental Insurance 543 50230 Workers Comp Insurance 2,277 406 406 - 50240 Social Security -Medicare 1,418 100 100 - • • e e 13,696 60107 Instructors 16,090 1,500 1,500 - 60320 Travel & Training 105 6,000 6,000 - 60351 Membership Dues - 300 300 - 60406 Disaster Prep Supplies 14,390 7,000 7,000 - 60410 Printing - 500 500 - 60671 Repair & Maintenance - EOC - 6,500 6,500 - 61300 Utilities - Telephone 11,202 15,000 15,000 - 61304 Mobile/Cell Phones 1,822 2,000 2,000 - 80101 Machinery & Equipment - 11,500 11,500 - Total Operating Costs 43,609 50,300 50,300 67 Administrative costs and reimbursements 98110 Information Tech Charges 98140 Fleet Plaint Progr Charges Approved Adjusted Approved Actual Budget Budget Budget 4,000 9,657 9,657 18,100 17,848 17,848 Total Administrative Costs 22,100 27,505 27,505 - Grand Total Emergency Services 187,821 91,111 91,501 M CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS COMMUNITY•PMENT -.Administration- Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Administrative Technician 0 0 1 Community Development Director 1 1 1 Community Development Manager 1 0 0 Planning Manager 0 1 1 Building Official/Emergency Manager 0.5 0 0 Building Official 0 1 1 Executive Assistant 0 0.85 1 Housing Coordinator 0 0 1 Office Assistant 0.85 1 2 Permit Operations Supervisor 0 1 1 Permit Technician 0 3 4 3.35 13 COMMUNITY•PPlanning Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Principal Planner 1 1 2 Associate Planner 1 1 0 Assistant Planner 1 0 0 Housing Coordinator 1 1 0 4 3 R Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Plans Examiner Supervisor 1 0 0 Plans Examiner/Inspection Supervisor 0 1 1 Building Inspector II 2 0 0 Building Inspector 0 2 2 Permit Technician 3 0 0 6 3 3 COMMUNITY DEVELOPMENT - Code Compliance/Animal Control Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Animal Control/Code Compliance Supervisor 1 1 1 Animal Control/Code Compliance Officer 4 4 4 Office Assistant 0 0 .5 5 5 5.5 70 CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS PUBLIC SAFETY - Emergency - Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Building Official/Emergency Manager 0.5 0 0 Secretary 0.15 0.15 0 0.65 0.15 0 71 Community Services � Wellness Parks & Library & Facilities & Administration Center Recreation Museum Public Art Marketing Community Services Community Services holds the key to resident satisfaction and tourist interest through community -wide events that revolve around culture, health and fitness. Through marketing efforts, the department brands and promotes the City. In addition to community -wide event planning, the department is responsible for the maintenance of City buildings, the City's public golf course, SilverRock Resort, maintenance and oversight of the City's extensive public art collection, and all of La Quinta's lush parks. The department provides: strategic planning, public relations, community collaboration, cultural and community wellbeing and fitness, and support for the Community Services Commission. Equipment Replacement Funds will be used for renovations to various parks with special attention to La Quinta Park, Colonel Mitchell Page sports fields and the Sports Complex. These facilities have extensive use and the sports field conditions need additional maintenance and some equipment replacement. Current Year Accomplishments • Expanded the PlayinLaQuinta website to include vacation rental information. • Created new commercial promoting La Quinta to young adults. • Constructed and Opened the new Wellness Center • Completed Sports Lighting project at La Quinta Sports Complex. ■ Offered new programs at Colonel Mitchell Paige Middle School. Goals & Objectives for Upcoming Fiscal Year • Complete the Seeley Roundabout sculpture. • Partner with the Chamber to enhance economic development and local business promotion. • Renovate the La Quinta Library and host a 101h year celebration. • Increase recreation program efforts in North La Quinta. • Install security cameras at various City facilities. • Manage water conservation efforts in parks and facilities. 72 Department Division Community Services Actual Actual Adjusted Budget Approved Budget Administration 3001 911,038 846,872 1,055,344 906,100 Wellness Center 3002 393,534 353,977 374,580 460,700 Recreation Programs 3003 175,377 207,963 191,011 225,300 Park Maintenance 3005 1,439,545 1,380,719 1,440,495 1,487,200 Marketing & Public Relations 3007 939,958 572,063 634,961 663,500 Public Buildings 3008 - 944,961 962,655 1,158,200 Total 3,859,452 4,306,554 4,659,045 4,901,000 Department Category Actual Actual Adjusted Budget Approved Budget Community Services Personnel 1,438,711 1,098,539 1,185,397 1,229,500 Contractual 755,817 850,700 870,400 884,100 Operating 1,115,887 1,917,915 2,167,503 2,113,400 Internal Service 618,637 640,800 670,583 674,000 Reimbursements (69,600) (201,400) (234,838) -- Total 3,859,452 4,306,554 4,659,045 4,901,000 73 11 Administration Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 275,741 299,200 310,280 277,300 50110 Commissions & Boards 2,100 4,500 4,500 4,500 50150 Other Compensation - - - 1,200 50215 Other Fringe Benefits - - - 4,900 Benefits 50200 PERS-City Portion 39,936 46,800 46,800 51,800 50210 PERS-Survivor Benefits - 100 100 - 50221 Medical Insurance 41,902 57,200 57,200 45,700 50222 Vision Insurance 725 - - - 50223 Dental Insurance 2,504 - - - 50224 Life Insurance 327 - - - 50225 Long Term Disability 2,574 3,200 3,200 2,400 50226 AD&D - 100 100 - 50230 Workers Comp Insurance 8,018 9,471 9,471 5,400 50240 Social Security -Medicare 4,109 4,300 4,300 4,000 50241 Social Security -FICA 130 - - - Total Salary 1.: 11 50250 Vehicle Reimbursement 2,265 3,600 3,600 - 53040 Subscrip & Publications - 2,000 2,000 2,000 60134 Promotional 10,140 12,000 12,000 12,000 60135 Boys & Girls Club 50,140 60,000 60,000 60,000 60136 Health Department 800 800 800 900 60137 Community Special Events 4,666 8,000 8,000 - 60157 Rent Expense (Colonel Paige) - 9,800 9,800 9,800 60184 Fritz Burns Park 27,630 24,000 24,000 31,000 74 Approved Adjusted Approved Actual Budget Budget Budget 60320 Travel & Training 1,804 2,000 2,000 3,000 60330 Mileage Reimbursement 57 500 500 500 60351 Membership Dues 1,680 2,300 2,300 2,300 SoCal Municipal Athletic Federation (SCMAF) 200 Nat'l Parks & Rec Assoc (NPRA) 700 CA Parks & Rec Assoc (CPRS) 1,200 CA Assoc of Parks & Rec Commission Board meetings (CAPRCBM) 200 2,300 60400 Office Supplies 2,118 3,000 3,000 3,000 60420 Operating Supplies 121 1,500 1,500 1,500 60510 Contingency (Community Grants) 21,347 60,000 60,000 60,000 60511 Contingency/LQ Arts Foundation 131,100 127,150 127,150 103,100 60522 Soroptomist Facility Rent 5,000 5,000 5,000 - 60524 Humana Healthy Events 21,212 30,000 30,000 - 60527 2-1-1 Hotline 1,564 2,100 2,100 2,100 60529 LQ Historical Museum 1,100 1,100 1,100 1,100 60531 Homeless Bus Passes - 2,500 2,500 2,500 60532 CV Rescue Mission - 50,000 100,000 50,000 60553 Christmas Tree Maintenance 1,985 2,400 2,400 - 60691 Repair & Maintenance 2 - - - 75 11 Administration Approved Adjusted Approved Actual Budget Budget Budget 71106 Software 80021 Special Projects (Chamber of Commerce) 6,276 140,499 127,500 127,500 127,500 Total Operating Costs 431,504 537,250 587,250 472,300 Administrative costs and reimbursements 91110 Personnel - (4,272) (15,849) - 91120 Service & Supply - (875) (3,129) - 98110 Information Tech Charges 23,400 35,832 35,832 22,000 98140 Facility & Fleet Maintenance 13,900 15,288 15,288 14,600 Total Administrative Costs 37,300 45,973 32,143 36,600' Grand Total Administration 846,87-2 1,008,094 1,055,344 906,100 76 Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 146,788 151,060 155,650 165,400 50102 Salaries - Part Time - 11,340 11,340 42,000 50150 Other Compensation - - - 1,000 Benefits 50200 PERS-City Portion 20,799 23,700 23,700 25,400 50210 PERS-Survivor Benefits - 100 100 - 50221 Medical Insurance 34,113 49,000 49,000 47,200 50222 Vision Insurance 522 - - - 50223 Dental Insurance 1,874 - - - 50224 Life Insurance 184 - - - 50225 Long Term Disability 1,555 1,600 1,600 1,800 50230 Workers Comp Insurance 4,970 9,471 9,471 8,500 50240 Social Security -Medicare 2,137 2,200 2,200 3,000 50241 Social Security -FICA - 700 700 2,600 Total.. 296,900 60103 Professional 4,300 4,300 4,300 4,300 60107 Instructors 24,555 10,500 10,500 21,000 60108 Technical 2,500 3,000 3,000 3,000 60115 Janitorial 21,266 11,235 11,235 32,000 60116 Pest Control 684 1,200 1,200 1,200 60123 Security & Alarm 3,229 4,000 4,000 6,000 60125 Temporary Agency Services 10,877 - - - 60320 Travel & Training 100 - - - 60330 Mileage Reimbursement - 200 200 200 77 00 Approved Adjusted Approved Actual Budget Budget Budget 60351 Membership Dues 898 1,100 1,100 1,100 CA Parks & Rec Society 340 Motion Picture Licensing Corp 460 National Council on Aging 100 National Recreation & Parks Association 150 Miscellaneous 5n 1,100 60352 Subscriptions & Publications 288 400 400 500 Wellness Publications 200 Desert Sun Newspaper 300 500 60400 Office Supplies 2,067 2,000 2,000 2,000 60410 Printing - 300 300 300 60420 Operating Supplies 11,832 12,000 12,000 18,000 Entertainment 4,000 Health Fair 2,000 Luncheons 10,000 General Supplies 2,000 18,000 60432 Small Tools/Equipment 128 3,000 3,000 5,600 60667 HVAC - 3,000 3,000 3,000 60691 Repair & Maintenance 3,705 2,500 2,500 3,000 60692 Maint.-Fire extinguishers 523 400 400 400 61100 Utilities - Gas 1,596 1,500 1,500 1,500 61101 Utilities - Electricity 16,655 20,500 20,500 24,000 78 61200 Water - Inside Approved Adjusted Approved Actual Budget Budget Budget 3,531 4,000 4,000 4,000 Total Operating Costs 108,735 85,135 85,135 131,100 Administrative costs and reimbursements 91110 Personnel - (1,693) (6,264) - 91120 Service & Supply - (347) (1,244) - 98110 Information Tech Charges 18,300 28,971 28,971 22,700 98140 Facility & Fleet Maintenance 14,000 14,221 14,221 10,000 Total Administrative Costs et 0t TotalGrand :0 .0 00 79 Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 83,653 57,281 59,471 60,600 50102 Salaries - Part Time 25,102 27,719 27,719 51,800 50150 Other Compensation - - - 500 Benefits 50200 PERS-City Portion 12,149 8,900 8,900 11,300 50221 Medical Insurance 17,727 16,300 16,300 15,700 50222 Vision Insurance 283 - - _ 50223 Dental Insurance 1,112 - - - 50224 Life Insurance 93 - - - 50225 Long Term Disability 892 600 600 700 50230 Workers Comp Insurance 3,434 12,178 12,178 9,400 50240 Social Security -Medicare 1,595 800 800 1,700 50241 Social Security -FICA 1,576 1,500 1,500 3,200 Total.. 60107 Instructors 36,618 33,000 33,000 30,000 60122 Credit Card Fees 1,919 1,500 1,500 2,000 60149 Special Events 6,455 5,500 5,500 17,500 Tree lighting 2,000 Veteran's Day 1,000 Egg Hunt 1,500 Community Picnic 5,000 Outdoor Movies 3,000 YMCA Partner Events 2,500 Golf tour and banquet 2,500 17,500 60330 Mileage Reimbursement 118 m 3003 Programs Approved Adjusted Approved Actual Budget Budget Budget 60420 Operating Supplies 6,132 9,100 12,068 11,500 Part-time staff supplies 2,000 Athletic programs 4,500 Event supplies and equipment 5,000 11,500 1. Software 204 Total Operating Costs 51,446 49,100 52,068 61,000 Administrative costs and reimbursements 98110 Information Tech Charges 98140 Facility & Fleet Maintenance 6,100 9,657 9,657 7,600 2,800 1,818 1,818 1,800 Total Administrative Costs 8,900 11,475 11,475 9,400 Grand Total Programs 207,963 185,853 191,011 225,300 81 Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 90,257 81,400 83,060 80,300 50105 Salaries - Overtime 274 - - - 50106 Standby 2,321 2,300 50107 Standby Overtime 2,528 2,500 Benefits 50200 PERS-City Portion 12,812 12,400 12,400 14,900 50221 Medical Insurance 13,814 16,000 16,000 15,400 50222 Vision Insurance 187 - - - 50223 Dental Insurance 1,487 - - - 50224 Life Insurance 134 - - 50225 Long Term Disability 899 900 900 900 50230 Workers Comp Insurance 5,110 2,652 2,652 1,800 50240 Social Security -Medicare 1,572 1,200 1,200 1,200 Total Salary114,552 1161212 119,300 60104 Consultants 25,561 25,000 55,000 25,000 60108 Technical 334,884 361,100 361,100 399,900 Citywide Landscape Maintenance Contract: Adams Park 43,100 City Hall 1,000 Civic Center Campus 46,200 Cove Oasis Trailhead 26,400 Desert Pride Park 10,100 Eisenhower Park 3,800 Fritz Burns Park 26,200 Lo Fonda Park 3,600 La Quints Park 91,000 Monticello Park 27,900 Saguaro Park 3,500 Senior Center 4,400 Sports Complex 61,300 Velasco Park 1,900 Pioneer Park 22,300 82 it •■ Approved Adjusted Approved Actual Budget Budget Budget Fred Wolff Nature Preserve 800 Colonel Paige 26,400 399,900 60113 Landscape Improvements 3,249 20,000 20,000 29,000 60115 Janitorial 15,256 16,000 16,000 17,000 60117 Civic Center Lake Maintenance 5,585 4,000 4,000 10,000 60123 Security & Alarm 271 700 700 700 60124 Security - Sports Complex 625 700 700 - 60320 Travel & Training 455 500 500 500 60420 Operating Supplies 3,563 2,000 2,000 - 60423 Supplies -Graffiti 13,570 20,000 20,000 20,000 60424 Materials - Irrigation & Light Repair 58,426 50,000 50,000 50,000 60554 LQ Park Building 20,730 10,000 10,000 10,000 60555 Sports Complex Building 6,935 5,000 5,000 6,000 60557 Tree Maintenance 6,280 4,000 4,000 4,000 61102 Utilities - Electric - Monticello Park 54 100 100 100 61103 Utilities - Electric - Civic Center Park 31,333 37,000 37,000 35,000 61104 Utilities - Electric - Pioneer Park 495 750 750 800 61105 Utilities - Electric - Fritz Burns Park 15,191 15,000 15,000 15,000 61106 Utilities - Electric - Sports Complex 27,251 30,000 30,000 25,000 61108 Utilities - Electric - Colonel Paige 2,803 3,500 3,500 5,000 61109 Utilities - Electric - Community Park 29,997 30,000 30,000 30,000 61110 Utilities - Electric - Adams Park 775 1,000 1,000 1,000 61111 Utilities - Electric - Velasco Park 81 300 300 300 83 3005 Parks Maintenance . Approved Adjusted Approved Actual Budget Budget Budget 61113 Utilities - Electric - Eisenhower Park 156 200 200 200 61114 Utilities - Electric - Desert Pride 61 200 200 200 61201 Utilities - Water -Monticello Park 14,774 14,000 14,000 14,000 61202 Utilities - Water - Civic Center Park 23,839 22,000 22,000 20,000 61203 Utilities - Water -Eisenhower Park 1,624 2,000 2,000 2,000 61204 Utilities - Water -Fritz Burns park 13,462 13,000 13,000 10,000 61205 Utilities - Water -Velasco Park 696 800 800 800 61206 Utilities - Water -Desert Pride 5,230 4,500 4,500 4,000 61207 Utilities - Water -Pioneer Park 7,483 7,500 7,500 7,500 61208 Utilities - Water -Seasons Park 279 300 300 300 61209 Utilities - Water -Community Park 46,478 55,000 55,000 50,000 61210 Utilities - Water -Adams Park 18,325 17,000 17,000 17,000 61303 Phone - Sports Complex 351 450 450 500 Administrative costs and reimbursements 91110 Personnel - (1,562) (5,808) - 91120 Service & Supply - (320) (1,145) - 98110 Information Tech Charges 8,200 22,694 22,694 7,400 98130 Park Equipment Maintenance 502,500 502,523 502,523 547,300 98140 Facility & Fleet Maintenance 2,500 2,418 2,418 2,400 Grand Total Parks Maintenance:0 •05 1,440,495 1,487,200 84 it . & CommunityRelations Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 11,477 32,800 33,620 34,400 50103 Permanent Full Time 21,692 - - - 50150 Other Compensation - - - 200 Benefits 50200 PERS-City Portion 4,827 5,100 5,100 6,400 50221 Medical Insurance 6,958 8,200 8,200 7,900 50222 Vision Insurance 87 _ - - 50223 Dental Insurance 679 50224 Life Insurance 35 _ - - 50225 Long Term Disability 355 400 400 400 50230 Workers Comp Insurance 1,003 1,353 1,353 900 50240 Social Security -Medicare 499 500 500 500 Total.. 60151 PSDRCVB 181,833 182,000 182,000 182,000 60152 Airport Activities 12,500 12,500 12,500 12,500 60320 Travel & Training 70 2,500 2,500 2,000 California PIO conference 2,000 2,000 60351 Membership Dues 90,000 10,225 10,225 300 Other Professional Associations 300 300 60352 Subscriptions & Publications - 10,225 10,225 700 Basecamp Software 600 Dropbox Software 100 700 60410 Printing 13,800 22,000 22,000 - 85 3007 - Marketing & Community Relations FY 13114 FY 14/15 FY 14115 FY 15/16 Approved.. . Actuai Budget Budget Budget 60420 Operating Supplies - 100 100 100 60450 Advertising (Sponsorships) 1,347 5,500 5,500 5,500 60461 Economic Development/Marketing 210,281 320,000 320,000 395,000 60462 Media 4,578 10,000 10,000 10,000 60470 Postage 4,500 5,000 5,000 - 60481 Office Supplies 43 - - - Administrative costs and reimbursements 98110 Information Tech Charges 98140 Facility & Fleet Maintenance 4,600 4,829 4,829 3,800 900 909 909 900 Total Administrative Costs 5,500 5,738 5,738 4,700': 11� Grand Total Marketing & Community Relations 572,063 634,141 634,961 663,500 M 11: - Public Buildings Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 133,646 127,900 131,300 141,600 50106 Standby - - - 2,600 50150 Other Compensation - - - 500 Benefits 50200 PERS-City Portion 4,705 20,000 20,000 21,100 50203 PERS-City Portion 12,354 - - - 50210 PERS-Survivor Benefits - 100 100 - 50221 Medical Insurance 18,855 38,200 38,200 36,800 50222 Vision Insurance 63 - - - 50223 Dental Insurance 1,222 - - - 50224 Life Insurance 132 _ - _ 50225 Long Term Disability 1,279 1,400 1,400 1,500 50227 Vision Insurance 166 - - - 50230 Workers Comp Insurance 4,283 6,332 6,332 4,400 50240 Social Security -Medicare 1,938 1,900 1,900 2,000 Total.. 195,832 199,2321 11 60108 Technical 30,641 33,500 33,500 28,000 60115 Janitorial 34,578 36,000 36,000 36,700 60116 Pest Control 1,125 1,500 1,500 1,500 60123 Security & Alarm 7,473 7,000 7,000 8,200 60320 Travel & Training - 1,000 1,000 1,000 60420 Operating Supplies 1,373 2,000 2,000 2,000 60432 Small Tools/Equipment 643 500 500 1,000 60664 Fire Extinguisher Service 368 500 500 800 60665 Maint.-Other Equipment 45,039 30,000 30,000 30,000 87 00:Buildings Approved Adjusted Approved Actual Budget Budget Budget 60667 HVAC - 11,000 11,000 12,000 60668 Fountains 1,566 2,000 2,000 1,000 60682 Uninterrupted Power (UPS) 16,100 - - - 60690 Uniforms 286 - - _ 60691 Repair & Maintenance - 15,000 15,000 15,000 61100 Utilities - Gas 3,821 5,000 5,000 4,000 61101 Utilities - Electricity 101,109 115,000 115,000 100,000 61200 Utilities - Water 2,225 2,000 2,000 2,000 61702 Facility Rent 671,350 671,400 671,400 671,000 71021 Furniture 6,418 - - - Administrative costs and reimbursements 91120 Service & Supply (201,400) (201,400) (201,400) - 98110 Information Tech Charges 14,000 2,897 2,897 6,400 98140 Facility & Fleet Maintenance 29,600 28,526 28,526 27,100 Grand Total Public Buildings 944,961 959,255 .. 00 m CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS COMMUNITYAdministration Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Community Services Director 1 0 0 Deputy City Manager 0 1 1 Senior Secretary 1 0 0 Executive Assistant 0 1 0.4 Office Assistant 0 0 0 Recreation Supervisor 0.5 0 0 Marketing & Events Supervisor 0 0.5 0.5 Community Services Supervisor 0 0.5 0.5 Recreation Coordinator 0.5 0 0 Community Services Coordinator 0 0.5 0.5 Personnel Schedule 3 3.5 2.9 COMMUNITY SERVICES - Wellness Center Actual 2013-14 Actual 2014-15 Adopted 2015-16 Senior Center Supervisor 1 0 0 Community Services Supervisor 0 1 1 Senior Center Activities Coordinator 1 0 0 Community Services Coordinator 0 1 1 Senior Center Office Assistant 1 1 1 3 3 3 CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS COMMUNITYRecreation Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Recreation Supervisor 1 0 0 Community Services Supervisor 0 0.5 0.5 Recreation Activities Coordinator 0.5 0 0 Community Services Coordinator 0 0.5 0.5 1.5 1 1 COMMUNITYParks Maintenance Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Maintenance Manager 0.25 0.15 0.15 Maintenance Worker I 0.75 0 0 Maintenance Worker II 0 0.5 0.5 Golf Park/Landscape Manager - Parks 0.35 0 0 Golf, Parks & Facilities Manager 0 0.33 0.33 1.35 0.98 0.98 a CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS COMMUNITY SERVICES - Marketing and Public Relations Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Recreation Supervisor Marketing & Events Supervisor 0.5 0 0 0 0.5 0.5 0.5 0.5 0.5 •MMUNITY SERVICES - Public Buildings Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Golf & Park/Landscape Manager - Parks 0.3 0 0 Golf, Parks & Facilities Manager 0 0.34 0.34 Facilities Manager Coordinator 1 1 1 Maintenance Worker 1 0 0 Facilities Maintenance Coordinator 0 1 1 2.3 2.34 2.34 91 Finance Budget/Purchasing Accounting Business/Animal Treasury/Debt Licensing Management Finance The Finance Department is charged with safeguarding the City's assets and effectively managing its finances through adherence to the highest ethical standards, internal controls, and meaningful financial reporting. The department performs fiscally related functions to support the delivery of municipal services to the City organization and the public. Accordingly, the department manages the City's revenues, expenditures, investments, purchasing, accounting, budgeting and debt. Current Year Accomplishments • Implemented Cash Management and Fixed Assets modules of the financial software system. • Completed City's first audit of Measure A funding and compliance. • Lobbied State Department of Finance for increased RPTTF (redevelopment property tax trust fund) distribution. • Completed first year-end/audit in new financial system and received clean audit opinion. • Converted business license processing and administration to new software system. Transitioned business license processing to the Permit Center. • Awarded GFOA award for excellence in the preparation of the FY 2012-2013 CAFR. Goals & Objectives for Upcoming Fiscal year • Implement Project Accounting and Purchasing modules of financial system. • Cross -train employees for succession planning and provide increased training opportunities for department staff. • Transition Animal Licensing function to the County of Riverside. • Increase opportunities for collaboration between the Finance Department and other City Departments concerning fiscal policies and procedures. • Continue to improve annual budget format and process. Department Division Fiscal Services Actual Actual Adjusted Budget Approved Budget Finance Department 1006 828,356 872,791 1,012,940 935,500 Central Services 1007 244,989 6,602,406 735,395 1,157,400 Total 1,073,346 7,475,197 1,748,334 2,092,900 Department Category Actual Actual Adjusted Budget Approved Budget Fiscal Services Personnel 865,399 733,254 930,839 899,900 Contractual 138,978 170,076 169,120 191,400 Operating 112,456 6,518,539 663,695 592,400 Internal Service 132,235 142,600 169,017 409,200 Reimbursements (175,723) (89,273) (184,336) - Total 1,073,346 7,475,197 1,748,334 2,092,900 W Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 535,338 635,912 651,682 493,100 50110 Commissions & Boards 2,625 4,500 4,500 4,500 50150 Other Compensation - 6,000 - 1,000 50215 Other Fringe Benefits 1,025 - 6,000 6,500 Benefits 50200 PERS-City Portion 75,302 99,900 99,900 68,900 50210 PERS-Survivor Benefits - 224 224 - 50221 Medical Insurance 80,551 130,744 130,744 110,200 50222 Vision Insurance 980 - - - 50223 Dental Insurance 6,498 - - 50224 Life Insurance 553 - - - 50225 Long Term Disability 5,282 6,820 6,820 5,700 50226 AD&D - 119 119 - 50230 Workers Comp Insurance 16,990 21,649 21,649 13,100 50240 Social Security -Medicare 7,948 9,201 9,201 8,400 50241 Social Security -FICA 163 - - - Total Salary & Benefits 733,254 915,069 930,839 711,400 60102 Administration 26,687 31,000 31,000 31,000 Bank Service Fees 22,500 Armored Car 2,500 Fiscal Custodian Fees 6,000 31,000 60103 Professional - 4,800 4,800 55,000 Professional Accounting Support/Temp Staff 30,000 Cost Allocation Study 25,000 55,000 60104 Consultants 88,136 36,000 36,000 5,000 HdL Sales Tax Reporting 5,000 60106 Auditors 5,000 35,927 49,000 49,000 49,000 94 11. Approved Adjusted Approved Actual Budget Budget Budget 60320 Travel & Training 874 2,900 2,900 11,200 CSMFO Annual Conference -or League of CA Cities Finance Conference (Director) 2,000 CSMFO Annual Weekend Training Academy (2 staff) 3,400 LAFCO Training/Conference (staff & IAB member) 2,000 Various half -day and 1 day classes: CSMFO (California Society of Municipal Finance Officers), GFOA (Government Finance Officers Association), CMTA (California Municipal Treasurers Association), Microsoft (Excel), APA (American Payroll Association) 3,000 CalPERS Conference (1 staff) 300 Annual GASB update training (3 staff) 500 11,200 60351 Membership Dues 530 500 500 700 CA Municipal Finance Officers Assoc (CSMFO) 200 CA Municipal Treasurer Assoc (CMTA) 250 Gov't Finance Officers Assoc (GFOA) 250 700 60352 Subscriptions & Publications 652 1,000 1,000 1,000 60400 Office Supplies 3,522 3,202 3,202 4,500 60410 Printing 4,367 3,800 3,800 1,800 AP & PR checks 1,300 Receipt books 200 Miscellaneous 300 1,800 60420 Operating Supplies - 300 300 - 95 11. Approved Adjusted Approved PP 1 PP Actual Budget Budget Budget 60450 Advertising 2,014 1,500 1,500 1,000 Total• • • Costs1 134,002 134,002. 1 1 1 Administrative costs and reimbursements 91110 Personnel (63,849) (105,307) (122,398) - 91120 Service & Supply (15,223) (6,501) (9,829) - 98110 Information Tech Charges 42,700 67,600 67,600 51,200 98140 Facility & Fleet Maintenance 13,200 12,726 12,726 12,700 Total Administrative C• • 1 • 1 1 W. Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time - 120,000 - - 50109 Vacation & Sick Leave Buy Back - - - 120,000 50115 Contingency for Stafffing Transitions - 68,500 TotatSolarytte 188,500 60213 Interest Expense 5,559 - - - 60401 Operating Supplies 18,166 20,110 20,110 20,200 60470 Postage 20,897 32,000 32,000 32,000 60535 Other Operating - - - 450,000 Sales tax sharing agreements - Costco & Shovlin (Hobby Lobby) 60661 Postage Machine 6,530 5,720 5,720 5,800 60662 Copiers 12,797 42,600 42,600 45,600 61300 Utilities - Telephone 22,281 30,000 30,000 30,000 61301 Mobile/Cell Phones 25,308 40,000 40,000 40,000 62000 Extraordinary Loss 6,402,450 - - - 71040 Capital Leases 11,918 Total Operating Costs6,525,906170,430 170,430 • e00 my Approved Adjusted Approved Actual Budget Budget Budget Administrative costs and reimbursements 91120 Service & Supply (10,200) (52,110) (52,110) - 91842 Liability Insurance & Claims - 410,183 410,183 256,600 91843 Property & Crime Insurance - 46,000 46,000 21,900 91844 Earthquake Insurance - 57,200 57,200 52,000 91855 Pollution Insurance - 15,000 15,000 - 98110 Information Tech Charges 65,900 66,190 66,190 - 98140 Facility & Fleet Maintenance 20,800 22,501 22,501 14,800 99900 Transfers Out 1,072,713 - - - TotalA.ministrative Costs 1,149,213 564,965 564,965 345,300 Grand00 E. CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS FINANCE Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Finance Director 1 1 1 Accounting Manager 1 1 1 Business Analyst 0 1 0 Financial Services Assistant 1 1 1 Senior Secretary 1 0 0 Administrative Technician 0 1 0 Management Assitant 0 0 1 Account Technician 1 1 2 Senior Account Clerk 2 2 0 7 8 6 OR Police Services The City of La Quints contracts with the Riverside County Sheriffs Department for all its law enforcement services. The La Quinta Police Department provides around the clock patrol services, traffic enforcement, investigations, Special Enforcement Team, and an Administrative Section that includes crime prevention services. Also included in the contract is extensive support through the Sheriffs Department during critical incidents such as homicide, sexual abuse and child abuse investigations, bomb/arson, narcotics, SWAT, crime scene investigation, crime impact, gangs, aviation, and high-tech crimes. The current police contract calls for 150 patrol hours each day, which equates to fifteen patrol officers covering three deployment shifts. Current Year Accomplishments • Expanded the Citizens on Patrol program by 50% increase the number of volunteers from 10 to 15. • Effectively responded to, investigated, and apprehended the homicide in the Cove. • Effectively handled events caused by natural disasters and exercised disaster response planning. Goals & Objectives for Upcoming Fiscal Year Customer Service - provide service that is consistent with core values and vision of community based policing. Emphasizing safe and efficient delivery of police service to our community. Predictive Strategies - Efficiently utilize continually expanding partnerships with citizen concern groups, business groups, security groups, clergy, and youth organizations to help solve issues. This includes utilization of available intelligence and data to effectively deploy dedicated resources toward forward - thinking solutions and crime prevention efforts. Alternative funding sources - continue pursuit of grant funding opportunities that enhance and promote the ability to acquire resources or develop programs to serve the community. Engaging citizens - Officers serve as a visible presence to deter crime. Just as important, officers provide an opportunity for residents and others in the community to interact with the police. This engagement is critical and can lead to an exchange of advice and resources that diminishes a sense of detachment between officers and citizens. 100 Fire Services The City of La Quinta contracts with Riverside County Fire Department for all of its fire protection services and provides full service, municipal and wild land fire protection, pre -hospital emergency medical response by paramedics and emergency medical technicians, technical rescue services and response to hazardous materials discharges. The Fire Department has five core values: Leadership, Competence, Integrity, Safety, and Customer Service. Firefighters must provide leadership at every incident and must be highly competent to manage diverse emergencies during the worst of compressed time frames. The Riverside County Fire Department and La Quinta benefit from a strong integrated, cooperative, regional fire protection system. Current Year Accomplishments • Maintained Effective Fire and Public Safety Response Capabilities. • Maintained current fire station placement and staffing providing an acceptable level of service. Goals & Objectives for Upcoming Fiscal Year • Evaluate needs for additional fire station and/or staffing. • Continue to train personnel and stay current on all updated policy and procedures in the fire service as well as medical field for paramedics and EMT's. • Continue to be proactive in monitoring expenditures to be fiscally aware and responsible. 101 Public Safety Department Division Actual Actual Adjusted Budget Approved Budget Police 2001 12,367,580 13,639,206 13,703,787 13,939,600 Fire 2002 4,537,278 4,699,410 5,413,993 6,208,700 EmergencyEmergenSy Operations 6005 148,408 187,821 91,501 - Total 17,053,266 18,526,436 19,209,281 20,148,300 Department Category Actual Actual Adjusted Budget Approved Budget Public Safety Personnel 88,440 122,111 13,696 - Contractual 16,529,153 18,107,291 18,737,329 19,853,100 Operating 276,207 213,002 384,367 210,900 Internal Service 79,727 84,031 73,889 84,300 Reimbursements 79,740 - - - Total 17,053,266 18,526,436 19,209,281 20,148,300 102 00P. Approved Adjusted Approved Actual Budget Budget Budget 36200 Motor Offcr/Grant Funded - - 38,026 - 36280 Booking Fees 23,123 17,563 17,563 19,600 36310 Blood/Alcohol Testing 16,081 21,400 21,400 21,400 60109 LQ Police Volunteers 12,485 16,000 16,000 10,000 60123 Security & Alarm 178 _ - - 60161 Sheriff - Patrol 7,754,588 7,912,939 7,912,939 8,139,400 60162 Patrol Deputy Overtime 117,051 222,770 222,770 222,800 60163 Target Team 1,866,863 1,486,017 1,486,017 1,797,300 60164 Community Services Officer 531,894 534,061 534,061 574,500 60165 Special Enforcement/Humana 67,926 70,000 70,000 - 60166 Gang Task Force 142,713 139,717 139,717 150,300 60167 Narcotics Task Force 143,890 139,717 139,717 150,300 60168 School Officer 213,019 255,001 255,001 195,900 60169 Motor Officer 1,024,845 1,005,404 1,005,404 1,080,600 60170 Dedicated Sargeant 356,860 400,675 400,675 430,600 60171 Dedicated Lieutenant 211,891 230,886 230,886 258,700 60172 Sheriff - Mileage 420,674 412,903 412,903 407,700 60174 Blood/Alcohol Testing (900) - - - 103 Approved Adjusted Approved Actual Budget Budget Budget 60175 Special Enforcement Funds 264,364 190,000 190,000 90,000 60176 Sheriff - Other 277,145 335,042 335,042 335,700 60177 OTS Grant 29,342 - - - 60178 COPS Robbery Prevention 50,410 50,000 82,380 - 60179 COPS Burglary/Theft Prevention 41,084 50,000 71,416 - 60180 Justice Assistance Grant 9,002 12,978 16,518 - 60193 Sexual Assault Exam Fees 4,500 10,800 10,800 10,800 60420 Operating Supplies 6,051 5,000 5,000 2,500 60460 Marketing 1,560 1,000 1,000 - 61200 Utilities - Water 377 - - - 61300 Utilities - Telephone 4,388 6,500 6,500 6,500 71031 Vehicles - - 48,400 - Administrative costs and reimbursements 98110 Information Tech Charges 7,800 1,621 1,621 - 98140 Facility & Fleet Maintenance 40,001 32,031 32,031 35,000 TotalAdministrative Costs 47,801000 104 00 .- Approved Adjusted Approved Actual Budget Budget Budget 56220 Computers - 5,000 5,000 - 60107 Instructors - - - 1,500 60103 Professional - 5,000 5,000 5,000 Fire Abatement 5,000 60110 Volunteers - Fire 745 1,000 1,000 1,000 60112 Landscape Contract - 14,600 14;600 14,600 60116 Pest Control 1,961 3,000 3,000 3,000 60123 Security & Alarm 4,644 5,000 5,000 5,000 60139 Fire Service Costs 4,402,661 5,000,983 5,000,983 5,679,500 Captain Medic Engineers Engineers Fire Fighter II - Medics Fire Fighter II Fire Safety Specialist Total Salaries & Fringe Benefits 4,271,700 Overhead/Admin Direct Operating Expenses Medic Unit Operating Costs Fire Engine Replacement Charges Total Administrative & Other Costs 1,407,800 60140 MOU - Indio Ladder Truck 153,851 165,000 165,000 188,900 60320 Travel & Training - - - 6,000 60351 Membership Dues - - - 300 105 Approved Adjusted Approved Actual Budget Budget Budget 60406 Disaster Prep Supplies - - - 7,000 60410 Printing - - - 500 60443 Property 12,917 6,239 6,239 2,600 60447 Earthquake/Flood 4,339 12,540 12,540 11,400 60451 Pollution Insurance - 3,618 3,618 - 60525 Humana Classic - 25,000 25,000 110,000 60545 Small Tools & Equipment 15 2,500 2,500 2,500 60666 Fitness Equipment Maintenance - Fire 1,065 - 2,395 - 60670 Fire Station 66,651 45,000 42,605 42,600 60671 Repair & Maintenance - EOC - - - 10,000 61100 Utilities - Gas 2,239 2,000 2,000 2,000 61101 Utilities - Electricity 17,175 22,000 22,000 22,000 61200 Utilities - Water 15,339 12,500 12,500 12,500 61300 Utilities - Telephone - - - 15,000 61304 Mobile/Cell Phones - - - 2,000 80101 Machinery & Equipment 1,678 35,000 70,281 14,500 2002 - Fire & Emergency Services FY 13/14 FY 14/15 FY 14/15 FY 15/16 BudgetApproved Adjusted Approved Actual ..Budget Administrative costs and reimbursements 91843 Property & Crime Insurance 91844 Earthquake Insurance 91855 Pollution Insurance 98110 Information Tech Charges 98140 Facility & Fleet Maintenance - 2,900 11,400 - - - 9,500 14,130 12,732 12,732 25,500 Total Administrative Costs 14,130 12,732 12,732 49,300 Grand Total Fire & Emergency Services 4,699,410 5,378,712 5,413,993 6,208,700 107 Administration Public Works Public Works evleopment Street Services Maintenance Landscape & Engineering Lighting Services District The Public Works Department enhances the quality of life in the City by providing world class customer care and the highest quality design, construction, and maintenance of public and private projects that respect the natural beauty of La Quinta. It strives to embrace and carry out its core values of safety, courtesy, integrity, and excellence on a daily basis, while creating a world class public service environment where employees feel appreciated and respected, embrace Public Works' core values, and are confident in using them to make decisions. Current Year Accomplishments • Completed clean-up of damages from September 2014 flood event, and investigated various Capital Improvement Program (CIP) projects to correct current and future drainage issues. • Completed construction of ten key CIP projects. • Implemented software to streamline all development entitlement and permitting processes, including electronic plan check for development improvement plans. • Upgraded City's traffic signal system. • Completed design of SilverRock Resort infrastructure improvements. • Graduated 15 high school students from the 2014 Public Works Summer Internship Program. Goals & Objectives for Upcoming Fiscal Year • Improve Developer Engineering Handbook. • Implement quality control program to improve efficiency of the delivery of CIP projects. • Partner with SunLine to replace gasoline vehicles with Compressed Natural Gas powered vehicles for City's fleet. • Research and secure grant funding for a variety of projects (including, CIP projects, capital equipment purchases, flood protection, and turf conversion). • Increase the number of GORequest "unique" users and number of resident requests for City service via GORequest. 108 Department Division Public Works Actual Actual Adjusted Budget Approved Budget Administration 7001 519,304 483,168 384,971 474,400 Development Services 7002 599,187 584,884 735,493 682,100 Engineering Services 7006 1,316,535 998,202 957,165 1,500,900 Total 2,435,027 2,066,253 2,077,629 2,657,400 Department Category Actual Actual Adjusted Budget Approved Budget Public Works Personnel 1,512,766 1,215,135 1,344,031 1,375,200 Contractual 666,895 873,077 1,070,098 1,132,100 Operating 286,864 29,828 35,300 28,800 Internal Service 114,334 105,000 145,288 121,300 Reimbursements (145,833) (156,787) (517,088) - Total 2,435,027 2,066,253 2,077,629 2,657,400 109 Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 264,514 269,700 271,200 262,700 50150 Other Compensation - - - 500 50250 Vehicle Reimbursement 2,265 3,600 3,600 3,600 Benefits 50200 PERS-City Portion 38,588 42,300 42,300 48,900 50221 Medical Insurance 27,892 32,700 32,700 31,500 50222 Vision Insurance 435 - - - 50223 Dental Insurance 1,913 - - 50224 Life Insurance 245 - - - 50225 Long Term Disability 2,193 2,900 2,900 2,100 50226 AD&D - 100 100 - 50230 Workers Comp Insurance 7,927 5,412 5,412 3,800 50240 Social Security -Medicare 3,905 3,900 3,900 3,800 53040 Subscrip & Publications 60104 Consultants Commercial graffiti abatement 2,500 DIF update 10,000 Miscellaneous special projects 70,000 Disadvantaged Business Enterprise (DBE) Program 5,000 87,500 60320 Travel & Training Coachella Valley APWA meetings 300 APWA Congress & Expo 1,500 League of CA Cities PW Officers Institute 1,500 Miscellaneous meetings 200 BIA meetings 200 3,700 - 500 500 500 139,814 100,000 128,290 87,500 414 1,900 1,900 3,700 110 111 - Administratio Approved Adjusted Approved Actual Budget Budget Budget 60351 Membership Dues 625 1,100 1,100 1,000 American Public Works Association 380 CA Infrastructure 375 American Society of Civil Engineers 220 975 60400 Office Supplies 2,982 5,000 5,000 5,000 60420 Operating Supplies 2,317 2,500 2,500 2,500 Administrative costs and reimbursements 91110 Personnel (25,821) (31,370) (116,391) - 91120 Service & Supply (3,041) (6,425) (22,990) - 98110 Information Tech Charges 12,200 19,314 19,314 13,700 98140 Facility & Fleet Maintenance 3,800 3,636 3,636 3,600 Total Administrative . :. it • • • •Administrations : . 11 111 50101 Permanent Full Time 50150 Other Compensation 50250 Vehicle Reimbursement Approved Adjusted Approved Actual Budget Budget Budget 281,317 279,300 285,070 305,300 - - - 500 1,510 2,400 2,400 2,400 Benefits 50200 PERS-City Portion 41,119 43,900 43,900 50,200 50210 PERS-Survivor Benefits - 100 100 - 50221 Medical Insurance 26,801 49,000 49,000 47,200 50222 Vision Insurance 748 - - - 50223 Dental Insurance 2,405 - 50224 Life Insurance 210 - - 50225 Long Term Disability 2,654 3,000 3,000 2,600 50226 AD&D - 100 100 - 50230 Workers Comp Insurance 8,447 8,118 8,118 5,600 50240 Social Security -Medicare 4,101 4,100 4,100 3,900 Total Salary & Benefits 6. .0 00 53040 Subscrip & Publications 1,172 500 500 500 2016 Subdivision Map Act 100 California Land Use and Planning Law 400 500 60103 Professional (NPDES) 221 85,000 89,779 70,000 60104 Consultants (Rockfall Review) 52,966 10,000 25,000 10,000 60125 Temporary Agency Services - 9,100 9,100 - 60183 Map/Plan Checking 124,842 150,000 155,158 150,000 60320 Travel & Training 2,502 4,100 4,100 4,000 APWA monthly meeting 200 Professional engineer review course 3,000 Water Quality/Flood Seminars 260 DVBA meetings 240 Subdivision Map Act training 300 4,000 112 7002 Development Approved Adjusted Approved Actual Budget Budget Budget 60351 Membership Dues Board of Civil Engineers license American Public Works Association 250 380 1,304 1,300 1,300 700 630 60400 Office Supplies 665 60410 Printing 500 500 500 60420 Operating Supplies - 500 500 500 80100 Machinery & Equipment 9,600 10,000 10,000 - Administrative costs and reimbursements 91120 Service & Supply 98110 Information Tech Charges 98140 Facility & Fleet Maintenance (8,300) - - - 18,300 19,314 19,314 22,700 12,300 24,454 24,454 5,500 Total Administrative Costs 22,300 43,768 43,768 28,200 Grand Total Development Services 584,884 704,786 735,493 682,100 113 Actual Approved Budget Adjusted Budget Approved Budget 50101 Permanent Full Time 351,299 405,000 416,200 416,700 50105 Salaries - Overtime (162) - - - 50106 Standby 9,615 - - 9,600 50107 Standby Overtime 933 - - 900 50150 Other Compensation - - - 1,400 50250 Vehicle Reimbursement 1,510 2,400 2,400 2,400 Benefits 50200 PERS-City Portion 49,975 61,800 61,800 71,500 50210 PERS-Survivor Benefits - 100 100 - 50221 Medical Insurance 56,552 81,700 81,700 78,700 50222 Vision Insurance 871 - - - 50223 Dental Insurance 5,494 - - - 50224 Life Insurance 277 - - - 50225 Long Term Disability 3,454 4,400 4,400 4,000 50226 AD&D - 100 100 - 50230 Workers Comp Insurance 10,782 13,531 13,531 9,400 50240 Social Security -Medicare 5,346 5,900 5,900 6,000 43132 Vacant Land Dust Control 53040 Subscrip & Publications 60103 Professional 60104 Consultants Contract inspection Small project design services 60125 Temp Admin Support 60144 Contract Traffic Engineer 233,000 25,000 258,000 198 - - - 411 300 300 300 2,229 87,329 160,000 172,771 258,000 - - - 18,200 170,000 170,000 170,000 218,400 114 Approved Adjusted Approved Actual Budget Budget Budget. 60145 Traffic Counts/Studies 9,185 25,000 25,000 25,000 60146 PM 10 SilverRock 286,491 295,000 295,000 295,000 60147 Signal Services 2,622 - - 0 60320 Travel & Training 2,674 4,300 4,300 5,800 National pollutant discharge elimination system 1,500 GIS training 2,000 Coachella Valley APWA meetings 400 International Signal Association Certification Training 500 Prevailing wage/RE training/Traffic signal controller and video detection training 1,400 M. 60330 Mileage Reimbursement 60351 Membership Dues Institute of Transportation Engineers (ITE) 300 American Society of Civil Engineers 300 American Public Works Assocation 300 900 60420 Operating Supplies 60421 Supplies - Software 60427 Safety Gear - 500 500 500 375 400 400 900 300 300 300 408 - - - 397 1,000 1,000 1,500 1,163 900 900 900 115 11. Approved Adjusted Approved Actual Budget Budget Budget Administrative costs and reimbursements 91110 Personnel (109,309) (85,007) (315,434) 0 91120 Service & Supply (10,315) (17,412) (62,273) 0 98110 Information Tech Charges 24,400 38,629 38,629 37,900 98140 Facility & Fleet Maintenance 34,000 39,941 39,941 37,900 116 Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Public Works Director/City Engineer Management Analyst 2 2 2 Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Principal Engineer 1 1 1 Permit Technician 1 1 1 Assistant Civil Engineer 1 1 0 Associate Engineer 0 0 1 Office Assistant 0 0 .5 3 3 3.5 117 CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS WORKSPUBLIC - Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Principal Engineer 1 1 1 Traffic Signal Maintenance Supervisor 0 1 1 Signal Technician 1 1 1 Public Works Inspector I 1 0 0 Public Works Inspector 0 1 1 Public Works Inspector I Supervisor 1 0 0 Construction Manager/Inspection Super 0 1 1 4 5 5 118 Library Funs! Department Division Actual Actual Adjusted Budget Approved Budget Library Fund 3004 1,163,032 982,558 1,496,799 1,406,400 Museum 3006 268,945 227,138 268,443 278,500 Total 1,431,977 1,209,696 1,765,242 1,684,900 Department Category Actual Actual Adjusted Budget Approved Budget Library Fund Contractual 961,005 816,513 1,146,400 1,144,900 Operating 452,734 376,583 601,318 434,400 Internal Service 18,238 16,600 17,524 105,600 Total 1,431,977 1,209,696 1,765,242 1,684,900 119 00 Approved Adjusted Approved Actual Budget Budget Budget 60112 Landscape Contract 6,720 6,200 6,200 6,200 60114 County of Riverside 592,456 900,400 900,400 900,400 60115 Janitorial 30,796 32,000 32,000 32,000 60116 Pest Control 941 1,500 1,500 1,500 60123 Security & Alarm 1,644 3,500 3,500 5,000 60420 Operating Supplies 112,297 200,000 200,000 100,000 60423 Supplies -Graffiti - 5,000 5,000 5,000 60432 Small Tools/Equipment - 200 200 200 60441 Liability/SIR - 58,477 58,477 40,900 60443 Property 7,008 8,096 8,096 3,400 60447 Earthquake/Flood 18,719 19,800 19,800 18,000 60451 Pollution Insurance - 5,193 5,193 5,200 60540 Facility Rentals 137,100 137,100 137,100 137,100 60664 Fire Extinguisher Service 43 500 500 500 60665 Maint.-Other Equipment 3,711 1,000 1,000 1,000 60667 HVAC 3,423 4,000 4,000 4,000 60691 Repair & Maintenance 9,490 8,000 8,000 5,000 61100 Utilities - Gas 4,332 4,500 4,500 4,500 120 i i i Approved Adjusted Approved Actual Budget Budget Budget 61101 Utilities - Electricity 61200 Water - Inside 80100 Machinery & Equipment Administrative costs and reimbursements 38,525 45,000 45,000 45,000 2,055 2,000 2,000 2,000 - 41,000 41,000 10,000 91842 Liability Insurance & Claims - - - 44,400 91843 Property & Crime Insurance - - - 3,800 91844 Earthquake Insurance - - - 18,000 91855 Pollution Insurance - - - - 98140 Facility & Fleet Maintenance 13,300 13,333 13,333 13,300 Total Administrative Costs 00 0 Grand Total Library 982,558 1,496,799 1,496,799 1,406,400 121 Approved Adjusted Approved Actual Budget Budget Budget 60105 Museum Consultant 175,000 183,300 183,300 183,300 60108 Technical 9,797 8,500 8,500 5,000 60115 Janitorial 9,021 9,500 9,500 10,000 60116 Pest Control 456 1,000 1,000 1,000 60122 Credit Card Fees 263 300 300 300 60123 Security & Alarm 2,778 4,000 4,000 4,000 60432 Small Tools/Equipment - 200 200 200 60441 Liability/SIR - 20,885 20,885 14,600 60443 Property 2,503 2,891 2,891 1,300 60447 Earthquake/Flood 5,824 6,160 6,160 5,600 60451 Pollution Insurance - 1,616 1,616 1,700 60664 Fire Extinguisher Service 240 500 500 500 60665 Maint - Other Equipment 4 - - - 60667 HVAC 1,306 1,500 1,500 1,500 60691 Repair & Maintenance 3,332 5,500 5,500 5,000 61101 Utilities - Electricity 11,151 10,000 10,000 10,000 61200 Water - Inside 3,864 1,500 1,500 1,500 61300 Utilities - Telephone 1,601 1,900 1,900 1,900 122 e ee. Approved Adjusted Approved Actual Budget Budget Budget 80100 Machinery & Equipment 7,256 5,000 5,000 5,000 Total Operating Costs 234,395 264,252 264,252 252,400 Administrative costs and reimbursements 91842 Liability Insurance & Claims 91843 Property & Crime Insurance 91844 Earthquake Insurance 91855 Pollution Insurance 98110 Information Tech Charges 98140 Facility & Fleet Maintenance 15,800 - - 1,400 - - - 5,600 - 858 858 - 3,300 3,333 3,333 3,300 123 Gas Tax Fund Department Division Actual Actual Adjusted Budget Approved Budget Gas Tax Fund 7003 1,387,918 1,234,902 1,692,284 1,286,200 Total 1,387,918 1,234,902 1,692,284 1,286,200 Department Category Actual Actual Adjusted Budget Approved Budget Gas Tax Fund Personnel 949,565 830,040 864,699 849,400 Contractual 5,997 5,443 25,600 25,600 Operating 187,598 146,320 545,707 167,000 Internal Service 244,759 253,100 256,278 244,200 Total 1,387,918 1,234,902 1,692,284 1,286,200 124 Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 560,496 551,135 564,955 553,100 50105 Salaries - Overtime 1,228 - - - 50106 Standby 10,061 14,265 14,265 10,100 50107 Standby Overtime 5,253 1,500 1,500 5,300 Benefits 50200 PERS-City Portion 79,374 86,500 86,500 97,800 50210 PERS-Survivor Benefits - 200 200 - 50221 Medical Insurance 132,677 156,900 156,900 151,100 50222 Vision Insurance 2,595 - - - 50223 Dental Insurance 10,876 - - - 50224 Life Insurance 601 - - - 50225 Long Term Disability 5,935 6,100 6,100 6,000 50226 AD&D - 100 100 - 50230 Workers Comp Insurance 14,829 25,979 25,979 18,000 50240 Social Security -Medicare 6,115 8,200 8,200 8,000 Total Salary830,040 850,879 864,699 56430 Barricades 6,758 6,000 6,000 6,000 56490 Asphalt 4,529 8,300 11,300 8,300 60115 Janitorial 4,969 6,700 6,700 6,700 60123 Security & Alarm 473 700 700 700 60125 Temporary Agency Services - 18,200 18,200 18,200 60141 Street Striping 31,643 30,000 50,000 30,000 60180 Natural Disaster - FEMA - - 350,000 - 125 00 Approved Adjusted Approved Actual Budget Budget Budget 60320 Travel & Training 1,604 2,500 2,500 2,500 Supervisor training 700 Safety training 1,000 Films & instruction 800 60351 Membership Dues American Public Works Association 60400 Office Supplies 60420 Operating Supplies 60427 Safety Gear 60428 Barricades 60429 Signs 60430 Asphalt 60431 Materials 60432 Small Tools/Equipment 60433 Paint/Legends 60672 Storm Drains 60690 Uniforms 61101 Utilities - Electricity 61200 Utilities - Water 2,500 400 400 200 400 400 400 562 500 500 500 1,306 1,200 1,200 1,200 2,629 4,000 4,000 4,000 491 - - - 27,182 30,000 30,000 30,000 221 - - - 25,093 30,800 36,507 30,800 573 2,500 2,500 2,500 6,907 7,000 7,000 7,000 7,395 10,000 10,000 10,000 4,469 6,000 6,000 6,000 10,678 10,000 10,000 10,000 - 800 800 800 126 00 Approved Adjusted Approved Actual Budget Budget Budget 61701 Equipment Rental 14,081 17,000 17,000 17,000 Total Operating Costs 151,762 192,600 571,307 192,600 Administrative costs and reimbursements 98110 Information Tech Charges 98140 Facility & Fleet Maintenance 58,000 57,943 57,943 57,100 195,100 198,336 198,336 187,100 Total Administrative Costs 253,100 256,278 256,278 244,200 127 CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS PUBLIC WORKS Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Maintenance Manager 0.5 0.6 0.6 Maintenance Foreman 2 2 2 Maintenance Worker II 2 2 2 Maintenance Worker I 5 5 5 9.5 9.6 9.6 128 Lighting and Landscape Fund Department Division Actual Actual Adjusted Budget Approved Budget Lighting & Landscape Fund 7004 1,289,411 1,313,691 1,506,534 1,452,800 Total 1,289,411 1,313,691 1,506,534 1,452,800 Department Category Actual Actual Adjusted Budget Approved Budget Lighting & Landscape Fund Personnel 118,211 63,559 78,280 79,100 Contractual 726,533 727,830 806,400 826,400 Operating 433,097 512,902 604,800 538,800 Internal Service 11,570 9,400 17,054 8,500 Total 1,289,411 1,313,691 1,506,534 1,452,800 129 it4 - Lighting & Landscaping Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 44,786 52,900 54,350 53,900 50106 Standby 388 - - 400 50107 Standby Overtime 243 - - 200 Benefits 50200 PERS-City Portion 6,422 8,200 8,200 10,000 50221 Medical Insurance 8,305 12,300 12,300 11,800 50222 Vision Insurance 187 _ _ _ 50223 Dental Insurance 809 50224 Life Insurance 41 - - - 50225 Long Term Disability 473 600 600 600 50230 Workers Comp Insurance 1,223 2,030 2,030 1,400 50240 Social Security -Medicare 683 800 800 800 • 76,830 :e ee 43670 Traffic Signals 986 - _ - 60102 Administration 14,302 15,000 15,000 18,000 60104 Consultants 88,414 160,000 160,000 160,000 Lighting contract 140,000 Fountains/monument contract 20,000 160,000 60123 Security & Alarm 1,579 1,400 1,400 1,400 60125 Temporary Agency Services 15,385 - - - 60143 SilverRock Way Landscape 55,488 70,000 70,000 77,000 130 1 14 - Lighting & Lcndscaping Approved Adjusted Approved Actual Budget Budget Budget 60189 Technical 608,150 630,000 630,000 647,000 Citywide landscape contract 460,000 Adams retention basin 27,500 Bear Creek Trail 93,500 Season retention i;F nnn 647,000 60320 Travel & Training 1,010 2,000 2,000 2,000 Supervisor training 500 Safety training 1,000 Films & instruction 500 2,000 60420 Operating Supplies 31,116 30,000 30,000 30,000 60423 Supplies -Graffiti 8,765 12,500 12,500 12,500 60427 Safety Gear 566 600 600 600 60431 Materials 50,198 64,000 64,000 64,000 60432 Small Tools/Equipment - 300 300 300 60673 Palm Trees 11,000 15,000 28,000 15,000 60690 Uniforms 623 600 600 600 61116 Utilities - Electric - Signals 78,107 90,000 90,000 90,000 61117 Utilities - Electric - Medians 36,796 45,000 45,000 45,000 61118 Utilities - Electric - SilverRock Other - 1,800 1,800 1,800 61211 Utilities - Water - Medians 238,248 260,000 260,000 200,000 Total Operating Costs 1.240.7321398.200 11 . 11 131 215-7004 - Lighting & Landscaping FY 13114 FY 14115 FY 14/15 FY 15116 BudgetApproved Adjusted Approved Actual Budget Budget Administrative costs and reimbursements 98110 Information Tech Charges 98140 Facility & Fleet Maintenance 3,100 9,657 9,657 7,100 6,300 7,397 7,397 1,400 Total Administrative Costs 9,400 17,054 17,054 8,5.00 Grand Total Lighting & Landscaping 1,,313,691 1,492,084 1,506,534 1,452,800 132 CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS PUBLIC WORKS - Lighting & Landscape Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Maintenance Manager 0.25 0.25 0.25 Maintenance Worker II 0.25 0.5 0.5 0.5 0.75 0.75 133 Approved Adjusted Approved Actual Budget Budget Budget 33220 AB 939 Recycling 5,182 - 2,000 2,000 60104 Consultants - 26,000 26,000 30,000 60127 AB 939 Recycling - 19,500 19,500 19,500 61510 CVWD Landscape Rebate - 10,000 10,000 10,000 90010 Personnel 51,900 90020 Service & Supply 21,700 91110 Personnel - 42,587 42,587 - 91120 Service & Supply - 26,000 26,000 - 134 Art in Public Places Fund Department Division Actual Actual Adjusted Budget Approved Budget Art in Public Places 0000 253,574 86,993 364,200 129,000 Total 253,574 86,993 364,200 129,000 Department Category Actual Actual Adjusted Budget Approved Budget Art in Public Places Operating 53,574 58,393 164,200 129,000 Transfers 200,000 28,600 200,000 - Total 253,574 86,993 364,200 129,000 135 Approved Adjusted Approved Actual Budget Budget Budget 43550 APP (Maintenance) 5,415 10,000 10,000 15,000 60352 Subscription & Publications - 200 200 - 60482 Operating Supplies 3,483 4,000 4,000 4,000 74800 Art Purchases 49,495 150,000 150,000 110,000 Arts Festival Purchase 10,000 Art purchases (various) 100,000 110,000 Grand Total Art in Public Places 86,993 364,200 364,200 129,000 136 CITY OF LA QUINTA FY 2015-2016 CAPITAL IMPROVEMENT PLAN Sidewalks - Various Locations . _ ®Replacement FFunds 55,000 Fund - -.Equipment Fund •. Replacement Library Fund 55,000 199702 199703 Sidewalks - Various Locations 20,000 20,000 201207 Pavement Management Plan Street Improvements 1,000,000 1,000,000 201312 La Quints Restroom 85,000 85,000 201313 Citywide Preventattive Maintenance Plan Improvements 50,000 50,000 201504 Madison Street Median Landscape Conversion 1,300,000 1,300,000 201505 Civic Center Campus Parkway Turf Conversion 477,000 477,000 201506 Fritz Burns Park Parkway Turf Conversion 250,000 250,000 201506 Roudel Drainage Improvements 254,000 254,000 201508 Park and Facility Security Systems 76,500 76,500 153,000 201509 North La Quinta Regional Skate and BMX Park 3,400,000 1 3,400,000 201510 Jefferson Roundabout Art Piece Pedestal & Landscaping 30,000 50,000 80,000 201511 Cove Trail Improvements 135,000 135,000 201512 Calle Tampico/Avenida Bermudas Drainage Improve 1,800,000 1,800,000 201514 Fire Station 70 Turf Conversion i L 220,000 220,000 Fund Totals 5,186,000 1 3,620,000 100,000 220,000 76,500 76,500 9,279,000 CITY OF LA QUINTA FY 2015-2016 CAPITAL IMPROVEMENT PLAN L7 1 I')p i 5L1T" F 525,000 2,483,000 200904 Dune Palms Rd Improvements (Blackhawk Wy/Channel) 383,000 1,575,000 201307 Citywide Traffic Signal Maintenance Improvements 275,000 275,000 201407 New Traffic Signal (Jefferson Street at Dunbar Drive) 137,500 47,500 137500 107,500 430,000 201501 Eisenhower Drive Pavement Rehabilitation 400,000 1 400,000 201502 Miles Avenue Median Island Landscape Improvements 315,818 668,920 984,738 201503 Eisenhower Drive/Montezuma Roundabout 430,0001 416,000 846,000 Fund Totals 137,500 1,105,500 137,500 1,575,000 315,818 1,731,420 416,0001 5,418,738 CAPITAL IMPROVEMENT PLAN FY 2015/16 GRAND TOTAL FOR ALL FUNDS 1 14,697,738 137 Information Technology Fund Department Division Actual Actual Adjusted Budget Approved Budget Information Technology 0000 393,716 681,918 896,685 637,600 Total 393,716 681,918 896,685 637,600 Department Category Actual Actual Adjusted Budget Approved Budget Information Technology Personnel 112,024 117,187 116,206 - Contractual 17,416 109,318 130,000 143,700 0 erating 264,276 455,413 650,479 493,900 Total 393,716 681,918 896,685 637,600 138 12 - Information Techn. .. Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 85,131 79,716 82,576 - Benefits 50200 PERS-City Portion 11,734 12,500 12,500 - 50210 PERS-Survivor Benefits - 24 24 - 50221 Medical Insurance 14,210 16,300 16,300 - 50222 Vision Insurance 174 - - - 50223 Dental Insurance 1,358 - - - 50224 Life Insurance 70 _ _ _ 50225 Long Term Disability 864 900 900 - 50230 Workers Comp Insurance 2,439 2,706 2,706 - 50240 Social Security -Medicare 1,207 1,200 1,200 - Total e e 56220 Computers 20,473 29,293 29,293 29,300 60103 Professional 5,647 - - 0 60104 Consultants 3,473 40,000 40,000 143,700 60108 Technical 100,198 90,000 90,000 - 60182 SW Networks 5,403 13,636 13,636 - 60300 Maintenance Agreements 36,612 72,915 72,915 72,900 60301 Software Maintenance Agreements 154,639 139,500 139,500 139,500 60320 Travel & Training 7,961 15,000 15,000 9,500 60420 Operating Supplies 118 1,000 1,000 - 60421 Supplies - Software 83,755 34,738 34,738 35,700 139 502 - Information Technology FY 13/14 FY 14/15 FY 14/15 FY 15/16 Approved BudgetActual Budget Budget 71110 Depreciation Expense 14,000 - - 0 71111 Deprec Exp - Mach & Equip 44,425 48,755 48,755 56,800 Depreciation71115 .- 00 Total Operating Costs 564,731 608,026 780,479 637,600 Grand Total Information Technology 681,918 721,372 896,685 637,600 140 1. CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS INTERNAL SERVICE FUNDS - Information Technology Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Information Services Analyst 141 Equipment Replacement Fund Department Division Actual Actual Adjusted Budget Approved Budget Equipment Replacement 0000 344,624 699,317 860,150 605,700 Total 344,624 699,317 860,150 605,700 Department Category Actual Actual Adjusted Budget Approved Budget Equipment Replacement Contractual 8,431 - 8,561 6,400 Operating 336,193 333,233 724,224 599,300 Transfers - 366,084 127,365 - Total 344,624 699,317 860,150 605,700 142 e Replacement Approved Adjusted Approved Actual Budget Budget Budget 43430 Car Washes 13,464 27,720 27,720 17,100 60102 Administration - 8,561 8,561 6,400 60448 Vehicle Insurance 9,920 11,450 11,450 5,400 60674 Fuel & Oil 78,995 141,289 141,289 123,600 60675 Parts & Maintenance Supplies 2,260 77,200 77,200 77,200 60676 Vehicle Repair & Maintenance 55,599 - - - 60678 Street Sweeper 22,891 19,000 19,000 19,000 60679 Motorcycle Repair & Maintenance 17,118 20,000 20,000 20,000 71030 Vehicles - 135,000 135,000 80,000 Public works truck replacement 30,000 Motorcycle for PD 50,000 71102 Wellness Center Bldg Rep[/Repair - 10,238 10,238 6,000 71103 Cvc Ctr Bldg Rep[/Repair - 126,075 126,075 126,100 71111 Deprec Exp - Mach & Equip 18,602 18,950 18,950 20,100 71112 Depreciation Expense - Buildings & Improvements 36,011 35,266 35,266 36,000 71113 Depreciation Expense - Vehicles 78,373 100,824 100,824 65,700 71114 Depreciation Expense - Motorcycle - 1,212 1,212 3,100 Total•.- 605,700 143 11 - Equipment Replacement Approved Adjusted Approved Actual Budget Budget Budget Administrative costs and reimbursements 99900 Transfers Out 366,084 50,000 127,365 Total Administrative Costs 366,084 507000 127,365 - Grand Total Equipment Replacement 699,317 782,785 860,150 605,700 144 Park Maintenance Equipment & Facility Fund Department Division Actual Actual Adjusted Budget Approved Budget Park Maintenance Fund 0000 549,715 574,541 502,523 628,000 Total 549,715 574,541 502,523 628,000 Department Category Actual Actual Adjusted Budget Approved Budget Park Maintenance Fund Operating 549,715 574,541 502,523 628,000 Total 549,715 574,541 502,523 628,000 145 503 - Park Maintenance Equipment & Facility FY 13114 FY 14/15 FY 14/15 FY 15/16 Approvedpp. Actual Budget Budget Budget 60680 Fritz Burns Pool 71060 Parks La Quinta Park Retaining Wall (north walkway) 9,000 Replace 2 BBQ 700 Replace 12 picnic tables 12,000 Replace Shade Canopy 6,500 Paint Fence 12,000 Total La Quinta Park 40,200 Fritz Burns Park Replace 5 Picnic Tables Pioneer Park Sandblast/Prime/Paint Fence Sports Complex Install 2 Concrete Pads Replace 4 Shade Covers Paint 4 Shade Structures Replace 2 Benches Total Sports Complex 71122 Depreciation Expense - Community Services 5,500 15,000 3,000 6,000 8,000 3,000 20,000 48,417 80,700 526,123 502,523 502,523 547,300 Grand Total Park Maintenance Equipment & Facility 574,541 502,523 502,523 628,000 146 Insurance Fund Department Division Actual Actual Adjusted Budget Approved Budget Insurance Fund 1010 - - - 608,000 Total - - - 608,000 Department Category Actual Actual Adjusted Budget Approved Budget Insurance Fund Operating - - - 608,000 Total - - - 608,000 147 Approved Adjusted Approved Actual Budget Budget Budget 60452 Workers Comp Premium - - - 155,900 60441 Liability Insurance - - - 291,800 60442 Claims - - - 25,000 60443 Property Insurance - - - 31,700 60446 Crime Insurance - - 3,600 60447 Earthquake Insurance - - - 100,000 60451 Pollution Insurance - - - 148 Department Housing Authority Fund Division Actual Actual Adjusted Budget Approved Budget PA 1 9101 616,104 238,572 140,219 384,000 PA 2 9201 540,544 560,196 594,482 621,000 Total 1,156,648 798,768 734,701 1,005,000 Department Category Actual Actual Adjusted Budget Approved Budget Housing Authority Personnel 2,850 2,304 3,300 89,300 Contractual 155,168 54,796 75,908 82,000 Operating 688,857 741,668 759,582 820,700 Internal Service - - - 13,000 Reimbursements - _ 87,534 - Transfers 309,773 - (191,623) - Total 1,156,648 798,768 734,701 1,005,000 149 Housing Authority Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 1,100 1,200 1,200 64,200 50110 Commissions & Boards 50 500 500 500 Benefits 50200 PERS-City Portion - 200 200 3,900 50221 Medical Insurance - - - 15,700 50225 Long Term Disability - - - 700 50230 Workers Comp Insurance - - - 1,900 50240 Social Security -Medicare 1 - 900 50241 Social Security -FICA 3 - - _ • •11 1,900 87,800 60103 Professional 48,157 60,000 70,908 70,000 60106 Auditors 76 1,000 1,000 6,000 60153 Attorney 6,562 4,000 4,000 6,000 60157 Rental Expenses/LQRP 181,690 165,000 165,000 200,000 60320 Travel & Training 932 1,500 1,500 1,200 Total Operating Costs,11 242,408 283,200 Administrative costs and reimbursements 91110 Personnel - 87,534 87,534 - 91844 Earthquake Insurance - - 13,000 91855 Pollution Insurance - 98110 Information Tech Charges 99900 Transfers Out (191,623) (191,623) - Total °• (,104,089) e e•• IIe Gr,,and Totql, Housing Authoritye ee1 150 Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 1,100 1,200 1,200 1,500 50110 Commissions & Boards 50 - - - Benefits 50200 PERS-City Portion - 200 200 - 50240 Social Security - Medicare 1 - - - 50241 Social Security - FICA 3 - - - Total00 1,400 0• 60106 Auditors 76 - - - 60157 Rental Expenses/LQRP 366,108 353,326 353,326 420,000 61609 Interest Expense - Provident 119,134 116,063 116,063 115,000 61610 Interest Expense - USDA/WSA 22,622 67,870 67,870 20,500 61680 Principal Payment - Provident 35,341 38,411 38,411 42,500 61681 Principal Payment - USDA 15,761 17,412 17,412 21,500 Grand Total Housing Authority 560,196 594,482 594,482 621,000 151 CITY OF LA QUINTA SCHEDULE OF AUTHORIZED POSITIONS HOUSING AUTHORITY FUND Actual Actual Adopted Personnel Schedule 2013-14 2014-15 2015-16 Housing Coordinator 152 Department Financing Authority Financing Authority Fund Division Actual Actual Adjusted Budget Approved Budget 9501 678,833 674,452 676,400 678,076 Total 678,833 674,452 676,400 678,076 Department Category Actual Actual Adjusted Budget Approved Budget Financing Authority Operating 678,833 674,452 676,400 678,076 Total 678,833 674,452 676,400 678,076 153 310 - Financing Authority FY 13/14 FY 14/15 FY 14/15 FY 15/16 Approved .. . Actual Budget Budget Budget 60102 Administration 1,730 3,000 3,000 3,000 60181 Contract Service Fees 1,371 2,000 2,000 2,000 82130 1996 FA Bonds 495,000 495,000 495,000 555,000 83370 1996 FA Series Bonds 176,351 176,400 176,400 118,076 TotalOperating Costs 674,452 676,400 676,400 678,076 Grand00 676,400 678,076 154 Department SilverRock Division SilverRock Actual Actual Adjusted Budget Approved Budget 0000 4,271,305 5,012,133 4,304,015 4,373,100 Total 4,271,305 5,012,133 4,304,015 4,373,100 Department SilverRock Category Personnel Contractual Operating Actual 61,801 4,144,516 Actual 53,187 4,915,889 Adjusted Budget Approved Budget 50,495 4,184, 540 50,600 4,253,800 Internal Service 2,538 2,900 3,980 3,700 Transfers 62,449 40,158 65,000 65,000 Total 4,271,305 5,012,133 4,304,015 4,373,100 155 .0 Approved Adjusted Approved Actual Budget Budget Budget 50101 Permanent Full Time 39,683 37,000 37,500 37,000 Benefits 50200 PERS-City Portion 5,778 5,800 5,800 6,900 50210 PERS-Survivor Benefits - 8 8 50221 Medical Insurance 5,034 5,394 5,394 5,200 50223 Dental Insurance 475 - - - 50224 Life Insurance 24 - - - 50225 Long Term Disability 417 400 400 400 50230 Workers Comp Insurance 1,200 893 893 600 50240 Social Security -Medicare 575 500 500 500 Total.. ..50,495 .e® 60200 Cart Barn/Range 274,284 221,055 221,055 237,400 60201 Golf Shop 316,449 204,192 204,192 204,800 60202 Course Services - 64,181 64,181 72,400 60203 Maintenance 1,942,221 1,697,656 1,697,656 1,712,800 60204 Landscape - 223,629 223,629 225,100 60205 General & Administrative 328,134 320,053 320,053 327,500 60206 Marketing 237,832 239,876 239,876 240,200 60207 Temporary Club House 155,619 131,732 131,732 136,300 60208 Management Fee 96,000 96,000 96,000 99,800 60209 Insurance 97,386 26,400 26,400 26,400 60210 Property Tax 6,841 14,800 14,800 11,800 60211 Rental Payment 154,533 246,850 246,850 271,100 60212 Pro Shop Product Cost (5,212) 144,783 144,783 155,900 Total.0 0• a 00 60213 Interest Payment 631 - - 0 60214 Tamarisk Removal Pump Repair 43,106 25,000 41,097 25,000 60320 Travel & Training 875 1,500 1,500 1,500 156 ./ •. Approved Adjusted Approved Actual Budget Budget Budget 60351 Membership Dues 500 16,525 16,525 6,600 Golf Course Superintendents Assoc of America 350 California Water Board Permit Fee 6,000 So Cal Desert Golf Course Superintendents Assoc 200 6,550 60449 Insurance Claims Costs 718,491 - - - 60455 Bank Fees 76,716 40,000 40,000 45,000 60556 SilverRock Buildings 8,288 5,000 5,000 5,000 60660 Repair & Maintenance 20,254 - - 0 71122 Depreciation Expense - Community Services 430,613 - - 0 72011 Depreciation Expense - 430,611 430,611 430,600 83500 Advance Interest Expense 12,328 18,600 18,600 18,600 Total, Operating s 1,311,802 . 553,333 532,300 Administrative costs and reimbursements 98110 Information Tech Charges 2,200 3,380 3,380 3,100 98140 Facility & Fleet Maintenance 700 600 600 600 99900 Transfers Out 40,158 65,000 65,000 65,000 Total Administrative Costs1 68,980 68,980 68,700 • • Total SilverRock1 4,304,015 !1 157 FUND TYPE - GENERAL FUND GENERAL FUND - The primary fund of the City used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, City Clerk, Community Development, Public Safety, Public Works, and Community Services. FUND TYPE - SPECIAL REVENUE GASOLINE TAX FUND - To account for gasoline allocations by the State of California. These revenues are restricted by the State to expenditures for street related purposes only. LIBRARY FUND - This Fund accounts for the Revenues from property taxes generated for Library and Museum Services. FEDERAL ASSISTANCE FUND - This Fund is used to account for Revenues from the Community Development Block Grants received from the Federal Government and the expenditures of those resources. QUIMBY FUND - This Fund is used to account for the accumulation of Developer Fees received under the provisions of the Quimby Act for Park Development and Improvements. Capital projects to be funded from this source will be budgeted and expended in a separate Capital Projects Fund. MEASURE A FUND - In 1988, Riverside County voters approved a half cent sales tax, known as Measure A, to fund a variety of highway improvements, local street and road maintenance, commuter assistance and specialized highway transit projects. This fund is used to collect this tax and pursuant to the provision of Measure A, it is restricted for local street and road expenditures only. SOUTH COAST AIR QUALITY - This Fund is used to account for contributions from the South Coast Air Quality Management District. Use of such contributions is limited to reduction and control of airborne pollutants. 158 COPS FUND - This fund is used to account for State of California funds used to fund law enforcement activities of the Riverside County Sheriffs Department. SUCCESSOR AGENCY TO THE LA QUINTA REDEVELOPMENT AGENCY REDEVELOPMENT OBLIGATION RETIREMENT FUND, PA1 AND PA2 - This Fund is used to account for the property tax increment received from the County of Riverside for the payment of enforceable obligations of the Successor Agency. POLICE & FIRE SURVIVORS - This fund is used to account for payments to survivors of deceased police or fire personnel serving the City of La Quinta. ART IN PUBLIC PLACES - This fund is used to account for developer contributions from Art in Public Places projects within the City of La Quinta. AB 939 FUND - This fund is used to account for franchise fees collected from the City Waste hauler that are used in accordance with Assembly Bill 939. SB 1266 FUND - This fund is used to account for transportation funds received from the State of California for road improvements. HOUSING AUTHORITY PA1 AND PA2 - These funds are used to account for the housing activities of the Housing Authority which is to promote and provide quality affordable housing. FUND TYPE - DEBT SERVICE FINANCING AUTHORITY, DEBT SERVICE - This Fund is used to account for the debt service funds that will be used for the principal and interest payments of the Financing Authority outstanding debt. FUND TYPE - CAPITAL PROJECTS INFRASTRUCTURE FEE FUND - This Fund is used to account for the accumulation of resources, provided through developer fees for the acquisition, construction or improvement of the City's infrastructure as defined in Resolution 87-39. Capital projects to be funded from this source will be budgeted and expended in a separate Capital Projects Fund. TRANSPORTATION, PARK & RECREATION, CIVIC CENTER, LIBRARY COMMUNITY CENTER, STREET MAINTENANCE, LIBRARY, PARK MAINTENANCE AND FIRE FUNDS - These funds are used to account for developer impact fees collected for the above mentioned public improvements. 159 CAPITAL PROJECTS FUND -The Capital Projects Fund is used to account for the Planning, Design and Construction of various Capital Projects throughout the City of La Quinta. FUND TYPE - INTERNAL SERVICE FUND EQUIPMENT REPLACEMENT - This account is used to account for the ultimate replacement of City owned and operated vehicles and equipment. INFORMATION TECHNOLOGY - This account is used to account for the ultimate replacement of City owned and operated computer hardware, software and computer maintenance and operations. PARK MAINTENANCE EQUIPMENT & FACILITIES - This account is used to account for the ultimate replacement of City owned and operated park equipment and facilities. INSURANCE FUND - This fund was created to account for liability, property and workers compensation insurance premiums. FUND TYPE — ENTERPRISE SILVERROCK GOLF COURSE FUND - This account is used to account for the golf activities of the SilverRock Golf course. SILVERROCK GOLF COURSE RESERVE FUND - This account is used to account for golf course reserves for future capital improvements of the SilverRock Golf course. 160 The following is a list of commonly used financial terms: ALLOCATE - To divide a lump -sum appropriation which is designated for expenditure by specific organization units and/or for specific purposes, activities, or objects. APPROPRIATION - An authorization made by the council which permits the City to incur obligations and to make expenditures of resources. ASSESSED VALUATION - A dollar value placed on real estate or other property by Riverside County as a basis for levying property taxes. ASSET - Anything having commercial or exchange value that is owned by a business, institution or individual. AUDIT - Conducted by an independent Certified Public Accounting (CPA) Firm, the primary objective of an audit is to determine if the City's Financial Statements present the City's financial position fairly and results of operations are in conformity with Generally Accepted Accounting Principles (GAAP). BALANCED BUDGET - A budget in which planned expenditures do not exceed projected funds available. BALANCE SHEET - A financial statement reporting the organization's assets, liabilities and equity activities. BUDGET - The document created by the staff and approved by the City Council which establishes the broad policy guidance on the projection of revenues and the allocation toward various types of expenditures. BUDGET CALENDAR — This is a schedule of the dates which is followed in the preparation, adoption, and administration of the budget. BUDGET MESSAGE - Included in the opening section of the Financial Plan, the Message provides the Council and the public with a general summary of the most important aspects of the document, changes from the previous fiscal years, and the views and recommendations of the City Manager. CONSUMER PRICE INDEX (CPI) - A measure used to reflect the change in the price of goods and services. CONTINGENCY - An appropriation of funds to cover unforeseen events that occur during the fiscal year such as flood emergencies, Federal mandates shortfalls in revenue, and similar eventualities. 161 GLOSSARY OF BUDGET TERMS, CONTINUED CONTINUING APPROPRIATION - Funds committed for a previous fiscal year expenditure which were not spent in the year of appropriation, but are intended to be used in the succeeding year. CONTRACTUAL SERVICES - Services rendered to City activities by private firms, individuals or other governmental agencies. Examples of these services include engineering, law enforcement, and city attorney services. DEPARTMENT - A major organizational unit of the City which has been assigned overall management responsibility for an operation or a group of related operations within a functional area. DESIGNATED FUND BALANCE - A portion of unreserved fund balance designated by City policy for specific future use. ENCUMBRANCE - The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. EXPENDITURE - The outflow of funds paid for goods or services obtained. FEES FOR SERVICES - Charges paid to the City by users of a service to help support the costs of providing that service. FISCAL YEAR - The fiscal year is defined as the beginning and ending period for recording financial transactions. The City has specified July 1 to June 30 as its fiscal year. FIXED ASSETS — Fixed Assets are assets of a long-term nature such as land, buildings, machinery, furniture, and other equipment. The City has defined such assets as those with an expected life in excess of one year and an acquisition cost in excess of $5000. FRANCHISE FEE - A franchise fee is charged for the privilege of using public right-of-way and property within the City for public or private purposes. The City currently accesses franchise fees on cable television, utilities, and trash collection contractors. FUND - An accounting entity that records all financial transactions for specific activities or government functions. The generic fund types used by the City are: General, Special Revenue, Capital Project, Debt Service, Enterprise, and Internal Service Funds. FUND BALANCE — Fund Balance is the excess of current assets over current liabilities, and represents the cumulative effect of revenues and other financing sources over expenditures and other financing uses. Kea GLOSSARY OF BUDGET TERMS, CONTINUED GENERAL FUND - The General Fund is the primary operating fund of the City. All revenues that are not allocated by law or contractual agreement to a specific fund are accounted for in the General Fund. With the exception of subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any legitimate governmental purpose. GOAL - A goal is a statement of broad, direction, purpose, or intent. GRANT -Contributions of cash or other assets from another governmental agency to be used or expended for a specified purpose, activity, or facility. INFRASTRUCTURE - Fund contributions of cash or other assets from development oriented applicants used for the City's basic system of its physical plant, (i.e., streets, water, sewer, public buildings and parks). INVESTMENT REVENUE — Investment Revenue that is received as interest from the investment of funds not immediately required to meet cash disbursement obligations. JOINT POWERS AUTHORITY (J.P.A.) - A joint venture that is comprised of two or more governmental entities sharing the cost of providing a public service. LIABILITY - A claim on the assets of an entity. LINE -ITEM BUDGET - A budget that lists detailed expenditure categories (salary, materials, telephone service, travel, etc.) separately, along with the amount budgeted for each specified category. The City uses a program rather than line -item budget, although detail line -item accounts are maintained and recorded for financial reporting and control purposes. MUNICIPAL - In its broadest sense, municipal is an adjective which denotes the state and all subordinate units of government. In a more restricted sense, an adjective which denotes a city or village as opposed to other local governments. OPERATING BUDGET — This is the portion of the budget that pertains to daily operations providing governmental services. PERSONNEL SERVICES - Costs associated with providing the staff necessary to provide the desired levels of services. Included in personnel services are both salary and benefit costs. POLICY - A direction that must be followed to advance toward a goal. The direction can be a course of action or a guiding principal. 163 PROGRAM - A grouping of activities organized to accomplish basic goals and objectives. PROGRAM BUDGET — This is a budget that focuses upon the goals and objectives of an agency or jurisdiction. PROPERTY TAX - A statutory limited tax levy which may be imposed for any purpose. QUARTERLY BUDGET REPORT — This is a comprehensive report providing an update of the City's financial position. RESERVE - An Account used to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. REVENUE - Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues, and interest income. RISK MANAGEMENT — This is an organized attempt to protect an organization's assets against accidental loss in the most cost-effective manner. SALES TAX - A tax on the purchase of goods and services. SPECIAL ASSESSMENT - A compulsory levy made against certain properties to defray part or all of the costs of a specific improvement or service deemed to primarily benefit those parties. (Special Assessments are also known as benefit fees.) SPECIAL REVENUE FUNDS - Funds used to account for the proceeds from specific revenue sources (other than trusts or major capital projects) that are legally restricted to expenditures for specific purposes. SUPPLIES AND SERVICES - A general category used for clarifying expenditures for various supplies and services which are normally used within a fiscal year. TRUST AND AGENCY FUNDS - Also known as Fiduciary Fund Types, these funds are used to account for assets held by the City in a trustee capacity or as an agent for private individuals, organizations, or other governmental agencies. USER FEES - The payment of a fee for direct receipt of a service by the party benefiting from the service. 164 BUDGET POLICIES The following is a listing of significant budget policies: ANNUAL BUDGET PROCESS - The City Council is the approving authority for all budget appropriations. The primary objective of the annual budget process is to provide a financial plan which results in a conservative balanced budget. CAPITAL IMPROVEMENT PROGRAM PROCESS - A formal Capital Improvement Program document is prepared each January to provide the City Council with the appropriate information to prioritize the completion of selected capital improvement projects. Prioritization of capital projects is determined by a selection process incorporating City Council objectives, the City's General Plan, and available resources. Centralization of all capital projects is done through the Capital Projects Fund. CAPITAL PROJECTS FUND - The Capital Projects Fund is used to account for the Planning, Design and Construction of various Capital Projects throughout the City of La Quinta. BUDGET AMENDMENTS - The City Council has the authority to amend the Budget during the fiscal year as needed. Prior to Council approval of any budget amendment, departments are required to complete a budget augmentation form for review and consideration by the Finance Department and City Manager's Office. DEPARTMENT RESPONSIBILITIES - Each department is required to monitorfiscal activitywithin their individual programs. Actual expenditures are not to exceed appropriated funds on a program basis. Adjustments to objects within the same program are allowed with the approval of the City Manager; however, actual expenditures are not to exceed respective program total appropriations. ENCUMBRANCES - Fiscal year appropriations which have been contracted for and remain partially or entirely unspent at year end will be added to current year's appropriation funding amount upon approval of the City Manager and Council. A review process requires a program's year end available balance to equal or exceed the encumbrance amount. CONTINUING APPROPRIATIONS - All appropriations expire at fiscal year end, except for Capital Projects. Any unspent funding required may be continued into the following fiscal year if approved by Council. A review process determines the eligibility of each appropriation request. The criteria to receive Council's consideration includes City Manager approval, $1,000 minimum item cost, program funding availability and item approval in the previous year's budget. Program funding availability is determined by adding program expenditures to approved encumbrances and comparing the total to budgeted appropriations. Capital Projects carry over to subsequent years until the particular project is completed. 165