1997 09 23 CCing -> 10l\f;-43LD3??L\;?;z iQ#A?l'i*&
78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 760) 777-7000
1 FAX 760) 777-7101
TDO 760) 777-1227
NOTICE OF SPECIAL MEETING
OF THE
LA QUINTA CITY COUNCIL
TUESDAY, SEPTEMBER 23,1997
1:30PM
NOTICE IS HEREBY GIVEN THAT IN ACCORDANCE WITH GOVERNMENT CODE SECTION
54956, I, GLENDA L. HOLT, MAYOR OF THE CITY OF LA QUINTA, DO HEREBY CALL A
SPECIAL MEETING OF THE CITY COUNCIL.FOR 1:30PM ON TUESDAY, SEPTEMBER 23,
1997. SAID MEETING WILL BE HELD IN THE LA QUINTA CITY COUNCIL CHAMBER, 78-495
CALLE TAMPICO, LA QUINTA, CALIFORNIA.
PURPOSE OF SAID MEETING IS AS DELINEATED ON THE ATTACHED AGENDA.
Dated: September 19, 1997
GLENDAL HOLT MAYOR
City of La Quinta California
DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing notice for the Special City Council meeting of September 23, 1997 was posted on the
outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La
Quinta Chamber of Commerce and faxed to the news media on Friday, September 19, 1997.
City of La Quinta, California
000001
a
MAILING ADDRESS P.O. BOX 1504 LA QUINTA, CALIFORNIA 92253
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ing -> 10l\ La Quinta City Council
Agenda
CitV Council Chamber
78-495 CalIe Tampico
La Quinta, California 92253
Special Meeting
September 23, 1997 1:30 PM
CALL TO ORDER Beginning Reso. No.97-
a. Pledge of Allegiance
b. Roll Call
PUBLIC COMMENT
CONFIRMATION OF AGENDA
BUSINESS SESSION
CONSIDERATION OF PROPOSAL BY TRADITION FOR ENHANCED LANDSCAPING OF
WASHINGTON STREET CORRIDOR.
A) MINUTE ORDER ACTION.
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ing -> 10l\STUDY SESSION
1. DISCUSSION REGARDING OPTIONS FOR LIBRARY SERVICES IN THE CITY OF LA QUINTA.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(?) REGARDING EXISTING LITIGATION:
B. STAMKO DEVELOPMENT CO., CASE NO. INC. 0000492
C. COUNTY OF RIVERSIDE, CASE NO. INC 002131
D. INSURANCE COMPANY OF THE WEST, CASE NO. INC 002476
E. TRADITIONS, CASE NO. INC 003070
F. DR. TYNBERG EMINENT DOMAIN, CASE NO. 0B8851
G. KSL/COACHELLA VALLEY UNIFIED SCHOOL DISTRICT, CASE NO. INC 003108
H. KSLIJ.M. PETERS, CASE NO.002597
I. LA QUINTA V. DIEHL EVANS, CASE NO.782308; CITY OF ORANGE V. ALABAMA
TREASURY ADVISORY PROGRAM, CASE NO. BC 106461; PEOPLE OF STATE OF
CALIFORNIA V. STEVEN RUMMONDS, CASE NO. 1NM071412; REFCO CASE NO.
CV92-7626RJK
2. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(b)3(E) REGARDING POTENTIAL LITIGATION ONE CASE)
3. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956(b)3(C REGARDING POTENTIAL LITIGATION ONE CASE)
4. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(c:) REGARDING POTENTIAL LITIGATION ONE CASE)
ADJOURNMENT
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ing -> 10l\ DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby certify that
the foregoing agenda forthe Special City Council Meeting of September 23, 1 997 was
posted on the outside entry to the Council Chamber, 78-495 CalIe Tampico and on the
bulletin board at the La Quinta Chamber of Commerce on Friday, September 1 9, 1 997.
SAUNDRA L. JUHOLA, City Clerk
City of La Quinta, California
PUBLIC NOTICE
The La Quinta City Council is handicapped accessible. If special equipment is needed for
the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance
of the meeting and accommodations will be made.
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ing -> 10l\ AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: September 23, 1997 CONSENT CALENDAR:
ITEM TITLE: Consideration of Proposal by Tradition for STUDY SESSION:
enhanced Landscaping of the Washington Street
Corridor PUBLIC HEARING:
RECOMMENDATION:
1. Approve the proposal by the Tradition to enhance the landscaping of the
Washington Street median and east parkway from Calle Tampico to Avenue
52, provided that all additional costs for the upgrading including, but not
limited to, the up sizing and addition of plant material, boulders, additional
labor for the installation, and any delay in contractor time to the original
Citywide Landscape Contract be borne by the Tradition.
2. Adopt Resolution No. 97- accepting the donation of the enhanced
landscaping from the Tradition.
FISCAL IMPLICATIONS:
All the additional work including, but not limited to, additional and up size plant
material, boulders, irrigation changes, and standby time if any) of the contractor
presently completing the parkway and median landscaping under the Citywide
Maintenance Contract shall be borne by the Tradition. Therefore, there is no fiscal
impact.
BACKGROUND AND OVERVIEW:
On May 6, 1997, the City of La Quinta awarded the Citywide Landscape Contract to
Mark Logan Landscape. Included in that landscaping plan was the irrigation and
landscaping of the median and east parkway on Washington Street. The landscaping
plan approved by the City Council was the Desert Scape Pallet. Approximately one
month ago, representatives from the Tradition development, located south of Avenue
52 with its main entrance at the intersection of Washington Street and Avenue 52,
approached staff with a request to cease the landscaping work that is being
completed on Washington Street and instead, complete an enhanced landscaping on
the median and parkway of Washington Street, to fit the theme of the Tradition
entrance. At that time, City staff informed the representatives of Tradition to provide
their proposal in writing for the enhanced landscaping, a proposed agreement for the
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ing -> 10l\maintenance and irrigation of the enhanced landscaping, and a landscaping plan.
Since this area of Washington Street is a main corridor and adjacent to City Hall, it
is necessary for City Council to approve the concept.
In November 1996, the voters of the State of California approved Proposition 218.
Prior to the passage of Proposition 218, the landscaping in the median and parkways
of Washington Street were not part of the City's Landscape & Lighting District 891.
Therefore, any maintenance of landscaping on Washington Street is not supported by
the Landscape & Lighting Assessments and must be maintained with the use of funds
from the General Fund. The City approved the landscaping and irrigation of the
medians and parkways of Washington Street since it is a main corridor of the City.
During the September 1 6, 1997, City Council Meeting representatives of the Tradition
Development requested that the City Council consider enhanced landscaping on the
Washington Street Corridor approaching the Tradition Development.
On September 19, 1997, the City received a letter from Mr. Ron Gregory proposing
that the Tradition dedicate upgraded landscape plant materials and the cost for any
additional installation. The City pallet would remain the same; however, under the
Tradition proposal a few more boulders would be added 56 in total), 35 tons of
decomposed granite would be added, and larger plants with additional irrigation and
water controllers be placed in the medians and east parkway. City staff will work
with Tradition to ensure compatibility of upgrades with the previously approved
landscaping. This includes future consideration of utilizing decomposed granite. A
copy of that letter proposal is included as Attachment 1. The landscape architect for
the Citywide Landscaping Project, Mark Logan Landscape, is also the landscape
contractor for the Tradition project. This may ease the coordination effort.
FINDINGS AND ALTERNATIVES:
The Alternatives for the City Council to consider are as follows:
1. Approve the enhanced landscaping concept as proposed by the Tradition for
the Washington Street median and east parkway from the Washington Street
Bridge to Avenue 52. Authorize staff to negotiate a Change Order with Mark
Logan Landscape to install the enhanced landscaping as part of the Citywide
Landscape Contract. The enhanced landscaping will be paid for by the
Tradition.
2. Adopt a Resolution accepting the donation of enhanced landscaping, irrigation,
and construction from the Tradition project for the medians and parkway along
the Washington Street Corridor from Calle Tampico to Avenue 52.
OOOO? 002
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ing -> 10l\3. Authorize staff to negotiate a Maintenance Agreement in which the Tradition
will pay for all costs for landscape maintenance and irrigation above and
beyond the normal cost of the maintenance and irrigation of the Desert Scape
originally approved under the Citywide Landscape Contract.
2. Provide staff with alternative direction.
Chris A. Vogt
Public Works Director/City Engineer
CAVIas
Attachment
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AJI?fg5*?
U
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: September 23, 1 997
CONSENT CALENDAR:
ITEM TITLE:
Discussion of Options for Library Services STUDY SESSION:
for the City of La Quinta PUBLIC HEARING:
RECOMMENDATION:
Conduct study session.
FISCAL IMPLICATIONS:
None; future fiscal implications are contingent upon Council action/direction in regard
to the library issue.
BACKGROUND AND OVERVIEW:
The La Quinta Branch Library is part of the County Library System formerly County
Free Library). This system had been operated by a contract with the City of Riverside
Board of Library Trustees since 1911. On July 1, 1997, a private contractor LSSI)
began providing library services for the County.
The County Free Library was originally funded by an annual appropriation of the
County Board of Supervisors the County Board"). Beginning in 1965, the funding
came from a separate property tax rate established by the County Board and paid by
cities which were part of the County Free Library system and the County
unincorporated properties.
in 1 978, Proposition 1 3 restricted government funding options, thereby impacting
library and other local services. The 1 990's brought about State raids on local
revenue sources to balance State budget shortfalls including transfers of local funds
to schools Educational Revenue Augmentation Fund). These actions by the State
resulted in the loss of $4.2 million to the County Free Library. The transfer or
elimination of library funds by the State was reflected in the reduction in library
funding from $9.3 million in Fiscal Year 1994/95 to $8.8 million in Fiscal Year
1995/96.
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ing -> 10l\To address the lack of funding for library services, a series of task forces were
created and several studies conducted by the County during 1995-1 997. As a result
of the these actions, the County formed library zones" including one for the
Coachella Valley the Desert Zone. The library revenue property tax and
redevelopment funds) generated in the Desert Zone stays in the zone; however, it is
distributed to the various County branches by a CountyILSSl formula. There is no
return-to-source funding for individual cities. The City of La Quinta generates
approximately $450,000 to $500,000 each year for library services while the County
only spends a fraction of that amount for the La Quinta Branch Library The County
expended $136,611 for Fiscal Year 1996-97 for the La Quinta Branch Library).
LSSI's contract with the County does not require separate budget figures for each
branch since the contract covers the entire Desert Zone; however, according to the
County, LSSI budgets approximately $130,000 for the La Quinta Branch Library.
Attachment No. 1 shows the property tax and redevelopment funds the City
generated for library services for the past five years. Revenues not shown i?,clude
state subventions, fines and late fees, etc. It is difficult to estimate the exact amount
of that additional revenue since the City does not have full access to those records;
however, the figure is estimated to be in the $10-i 5,000 range.
At the January 21, 1997 City Council meeting, the Council approved a list of library
service levels sought by the City see Attachment No. 2). To date, the County has
been unable to meet the desired service levels albeit the library's hours of operation
have increased, and has basically indicated that the sought after service levels can
not be provided by the County.
Legislation was recently signed into law by Governor Wilson which allows a city full
access to its library property tax if it chooses to withdraw from a county library. The
advent of this bill's passing has, in part, made it possible for the City to withdraw
while protecting its library revenues. In addition, the services of Rutan & Tucker, as
special legal counsel, were utilized to analyze the status of City and redevelopment
library revenues. Rutan & Tucker believes that, upon City withdrawal, all library
funds will be returned to the City. The County has suggested that the redevelopment
funds will be returned to the Redevelopment Agency, not the City. Redevelopment
agencies can not use redevelopment funds to operate libraries; however, they can use
redevelopment funds to construct libraries. Nonetheless, even if the library
redevelopment funds come back to the Redevelopment Agency instead of the City,
the funds stay in La Quinta for local purposes.
Staff has consulted the library directors of Rancho Mirage's Public Library and Palm
Spring's Public Library and both indicated that the City of La Quinta's current library
revenues i.e. approximately $500,000) are more than sufficient to run a library at
least as good as the current level of service. In addition, the City knows how much
the County spent to provide 20 hours of service per week $136,611) and how much
LSSI is budgeting to provide 32 hours of service per week approximately $1 30,000).
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ing -> 10l\There are economies of scale when operations are part of a larger system; however,
those economies may be partially realized should the City if it chooses to withdraw
from the County system) choose to contract with another existing library system such
as LSSI, or another City, for operations. It is anticipated that, at a minimum, the City
will be able to operate the library at the current service hours. The City may be able
to choose certain library enhancements with the available revenue including
increasing library hours, increasing the square footage of the library by expanding the
current space, or moving the library to another location), establishing a building fund,
and budgeting for new books and automation.
If the City wishes to fully utilize its library revenue and have full local control, it will
be necessary for the City to withdraw from the County Library System and create its
own library. The City may choose to participate in the regional" system and receive
the benefits therein. That participation could involve membership in the Inland Library
System with the exception of the City of Redlands' Library, every library in Riverside
and San Bernardino County are members of the Inland Library System). The Inland
Library System basically allows a resident of any city or county area to use the library
of any other jurisdiction. It also allows for intra-library borrowing between
participating libraries, thereby greatly expanding La Quinta's library collection.
If the City chooses to withdraw, a notice of intent to withdraw must be advertised
at least once per week for two weeks prior to the Council action. The following
timeline outlines some of the key actions necessary if the Council chooses to
withdraw from the County Library System.
September 23, 1 997: Study session on library issue; agendize for future action
October21, 1997: Consideration of Resolution signifying intent to withdraw
December 1, 1997: Deadline for necessary filings with State Board of
Equalization co-terminus boundary statement)
January 1, 1 998: Deadline to notify County of City's intent to withdraw
July 1, 1 998: City to begin operation of library including receiving funds
earmarked for library operations
The City, of course, will need to release a Request for Proposals RFP) or some similar
instrument to obtain library services prior to July 1, 1 998. However, to take full
advantage of La Quinta generated library revenue in 1 998, the Council needs to act
by the timelines provided above.
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ing -> 10l\FINDINGS AND ALTERNATIVES:
The City generates substantial revenue for quality library operations. However, due
to the nature of the system, the City is not able to fully take advantage of those
revenues or provide the sought-after level of service for its residents.
The alternatives available to the Council include:
1. Discuss the library service options and authorize staff to notice a resolution of
intent for withdrawal, for consideration at the October 21, 1 997 Council
meeting; or,
2. Request that staff continue to work within the County Library System to
enhance library services consistent with Council action of January 21, 1 997;
or,
3. Defer any action at this time; or
4. Provide further direction to staff
Thomas P. Genovese, City Manager
Attachments:
1. Table of property tax and redevelopment funds generated by City for
library services
2. City Council list of library service levels
C.\MyD,t,\WPD?,?CITY COUNCIL\CCSTFF21.97.?pd
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