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1997 10 21 CCing -> 12ma City Council Agenda CITY COUNCIL CHAMBER 78-495 CalIe Tampico La Quinta, CalifornIa 92253 Regular Meeting October 21, 1997 3:00 P.M. CALL TO ORDER a. Pledge of Allegiance Beginning Res. No. 97-83 b. Roll Call Ord. No.310 PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CONFIRMATION OF AGENDA APPROVAL OF MINUTES a. Approval of Minutes of September 30, October 7, & October 14, 1 997 ANNOUNCEMENTS OOOOQJ BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maPRESENTATIONS WRITTEN CORRESPONDENCE 1. LETTER FROM CABAZON BAND OF MISSION INDIANS REQUESTING A LETTER TO SENATOR FEINSTEIN REGARDING TRIBAL GOVERNMENT GAMING. BUSINESS SESSION 1. CONSIDERATION OF REQUEST BY THE COACH ELLA VALLEY ASSOCIATION OF GOVERNMENTS FOR SUPPORT OF A RESOLUTION REGARDING THE TORRES MARTINEZ TRIBE AND RIGHT-OF-WAY FOR HIGHWAY 86. A) MINUTE ORDER ACTION. 2. CONSIDERATION OF A STREET NAME CHANGE FOR A PORTION OF RIO SECO TO VIA VENTANA WITHIN RANCHO LA QUINTA, EAST OF THE INTERSECTION OF SAGEBRUSH AVENUE AND DATE PALM DRIVE. APPLICANT: CITY OF LA QUINTA. A) RESOLUTION ACTION. 3. CONSIDERATION OF ADOPTION OF RESOLUTION ALLOWING TEMPORARY CLOSURE OF A PORTION OF WASHINGTON STREET AND 52ND AVENUE AND APPROVAL OF THE USE OF THE CIVIC CENTER PARKING LOT AREA AND CONSIDERATION OF AN APPROPRIATION TO COVER COSTS OF PERMIT FEES AND EQUIPMENT RENTAL FOR TRAFFIC CONTROL DEVICES FOR THE 12TH ANNUAL LA QUINTA CHAMBER OF COMMERCE 5K/i OK RUN, TWO-MILE WALK AND 1K KIDS RUN ON NOVEMBER 16, 1997. APPLICANT: LA QUINTA CHAMBER OF COMMERCE. A) RESOLUTION ACTION. B) MINUTE ORDER ACTION. 4. CONSIDERATION OF THE FINAL REPORT REGARDING THE WASTE MANAGEMENT RECONCILIATION. Al MINUTE ORDER ACTION 2 Page 2- BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma5. CONSIDERATION OF REQUEST OF S.C.R.A.P. FOR AN ALLOCATION OF AB939 MONIES IN AN AMOUNT OF $10,000 FOR ENVIRONMENTAL SCIENCE AND ART ACTIVITIES AND EDUCATION RELATED TO AB939 AS PART OF THE SOURCE REDUCTION & RECYCLING ELEMENT. A) MINUTE ORDER ACTION. 6. CONSIDERATION OF: 1) MEMORANDUM OF UNDERSTANDING WITH THE COACHELLA VALLEY RECREATION AND PARK DISTRICT FOR THE OPERATION AND MAINTENANCE OF THE FRITZ BURNS PARK POOL, AND; 2) APPROVAL OF A REQUEST FOR PROPOSALS FOR THE FRITZ BURNS PARK PUBLIC POOL AND FACILITIES. A) MINUTE ORDER ACTION. 7. CONSIDERATION OF ADOPTION OF RESOLUTION OF INTENT TO WITHDRAW FROM THE RIVERSIDE COUNTY LIBRARY SYSTEM. A) RESOLUTION ACTION. 8. CONSIDERATION OF INSTALLING AN EMERGENCY GENERATOR AT THE SENIOR CENTER AND AUTHORIZATION TO ENTER INTO A DESIGN CONTRACT AND RECEIVE BIDS FOR PROJECT NO.97-08. A) MINUTE ORDER ACTION. CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED OCTOBER21, 1997. 2. TRANSMITTAL OF TREASURER'S REPORT DATED AUGUST31, 1997 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY. 3. ACCEPTANCE OF IMPROVEMENTS HIGHWAY 111 AND WASHINGTON STREET, PROJECT NO.96-07. 4. AUTHORIZATION TO REDUCE SECURITY FOR GRADING PERMIT FOR THE TRADITION GOLF COURSE. 5. APPROVAL OF PARCEL MAP 28489 KSL LAND CORPORATION. Page 3- BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma 6. APPROVAL OF FINAL PARCEL MAP AND SUBDIVISION AGREEMENT FOR PARCEL 28422, LAPIS ENERGY ORGANIZATiON. 7. APPROVAL OF AWARD OF CONTRACT FOR CONSTRUCTION OF DUNE PALMS ROAD/WHITEWATER RIVER CROSSING IMPROVEMENTS, PROJECT NO.97-06. 8. APPROVAL OF AMENDMENT #2 TO THE PAVEMENT MANAGEMENT SYSTEM SERVICES AGREEMENT TO INCREASE STREET SIGN INVENTORY AMOUNT FROM 1,500 TO 2,000 AT AN INCREASED COST OF APPROXIMATELY $9,310. STUDY SESSION None REPORTS AND INFORMATIONAL ITEMS A. PLANNING COMMISSION MINUTES OF JULY 3 & SEPTEMBER 23, 1997. B. HISTORIC PRESERVATION COMMISSION MINUTES FOR JULY 17, 1997 C. INVESTMENT ADVISORY BOARD MINUTES OF SEPTEMBER 10, 1997 D. HUMAN SERVICES COMMISSION MINUTES OF SEPTEMBER 17, 1997 E. CVAG COMMITTEE REPORTS F. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE ADOLPH) G. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT MINUTES OF SEPTEMBER 7,1997 H. C. V. MOUNTAINS CONSERVANCY SNIFF) I. C. V. REGIONAL AIRPORT AUTHORITY HENDERSON) J. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU HOLT) K. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE HENDERSON) L. PALM SPRINGS REGIONAL AIRPORT COMMISSION M. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE HENDERSON) N. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD 0. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP ADOLPH) DEPARTMENT REPORTS A. CITY MANAGER 1. RESPONSES TO PUBLIC COMMENT B. CITY ATTORNEY NONE C. CITY CLERK NONE D. BUILDING AND SAFETY DIRECTOR 1. MONTHLY REPORT FOR SEPTEMBER 1997 E. COMMUNITY DEVELOPMENT DIRECTOR NONE F. COMMUNITY SERVICES DIRECTOR NONE G. FINANCE DIRECTOR 1. REVENUE AND EXPENDITURES REPORT DATED AUGUST 31, 1997 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY H. PUBLIC WORKS DIRECTOR 1. MONTHLY REPORT FOR SEPTEMBER 1997 I. SHERIFF?S STATION COMMANDER NONE 000004 Page 4- BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maMAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING THE INTENT AND POLICY OF THE SIGN ORDINANCE AS IT RELATES TO POLITICAL SIGNS. PERKINS) RECESS TO REDEVELOPMENT AGENCY MEETING RECESS UNTIL 7:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. PRESENTATIONS PUBLIC HEARINGS None BUSINESS SESSION...CONTINUED 9. CONTINUED CONSIDERATION OF CVWD'S APPEAL OF PROJECT CONDITIONS FOR CVWD'S AVENUE 50 SEWER MAIN LINE PROJECT PERMIT #2637 MID-VALLEY WATER RECLAMATION PLANT #4, INFLUENT FORCE MAIN #2, SEGMENT 2. A) MINUTE ORDER ACTION. OOO()9j? Page 5- BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maCLOSED SESSION NOTE: PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. 1. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) REGARDING EXISTING LITIGATION: STAMKO DEVELOPMENT CO., CASE NO. INC. 000492 COUNTY OF RIVERSIDE, CASE NO. INC 002131 KSLIJ.M. PETERS, CASE NO.002597 2. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c) REGARDING POTENTIAL LITIGATION ONE CASE). ADJOURNMENT DECLARATION OF POSTING I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of October 21, 1997 was posted on the outside entry to the Council Chamber, 78-495 CalIe Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Albertson's, 78?63O Highway 111, on Friday, October 17, 1997. DATE?: October17, 1997 City Clerk City of La Quinta California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. 000006 Page 6- BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma WRITTEN CORRESPONDENCE: 1 GCI?9I997 CiTY MA?AG??S DEPT. October 8, 1997 Honorable Glenda Holt City of LaQuinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Mayor Holt, Reference: Senate Indian Affairs Committee Hearing, October 23, 1997 Senator Dianne Feinstein reportedly will testify at the above-referenced hearing to voice her concerns about the lack of local government input and/or control during the compacting process. Her testimony could contribute to proposed changes in the Indian Gaming Regulatory Act which would further infringe on tribal sovereignty and erode the government-to- government relationships. The Cabazon Band of Mission Indians has enjoyed a positive government-to- government relationship with the City of LaQuinta as well as other local communities in Coachella Valley. We believe it has been shown that governments can work together with legislative mandates to do so. Attached is a sample draft letter which we encourage you to send to Senator Dianne Feinstein reflecting the positive relationship we have developed without having legislative directive to do so. A copy of this letter should also be sent to the Senate Indian Affairs Committee addresses below). When sending your letter, please include a copy of the city's Resolution supporting tribal government gaming. Your help in this matter will be greatly appreciated. Letters must be received prior to the October 23rd hearing date. Sincerely, 000007 Bonnie L Chafe, Legislative Advocate Send Letters to: Senator Dianne Feinstein Senator Ben Nighthorse Comptell, Chr. Hart Senate Building, Rm. 331 Senate Indian Affairs Committee Washington, D.C. 20510 Hart Senate Building, Room 838 Washington, D.C. 20510 84-245 INDIO SPRINGS DRIVE m INDIO, CALIFORNIA 92203-3499 L] 619) 342-2593 FAX 347-7880 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma SAMPLE DRAFT LETTER TO SENATOR FEINSTEIN Must be sent prior to October 20th! The Honorable Dianne Feinstein United States Senate Washington, DC 20510 Dear Senator Feinstein: Reference: Tribal Government Gaming I understand that you will be testifying before the Senate Indian Affairs Committee later this month concerning proposed amendments to the Indian Gaming Regulatory Act GRA). As a local official, I wanted to express m y community's experience in dealing with the Indian Tribes in our area and the impact their gaming operations have had on the people of our community. Casino), owned and operated by the tribe), is a valuable and important part of our lpcal economy. They are also major sponsors of local community and charitable causes such as hst a few organizations), and numerous educational foundations. The tribe) has developed its gaming operation in a way that has consistently been respectful of the needs and concerns of surrounding local communities. Tribal leaders have always dealt with us, and we with them, on a basis which respects the sovereign authority of both of our governments and the people we represent. I believe that Class III gaming, should it become available to the tribe) through the negotiation process outlined in IGRA, would further enhance the economic and social contributions the Tribe has provided to our community. I am confident that our local community's needs and concerns would be taken into account under the current compacting process, and I would oppose any effort to amend IGRA in a way that would diminish the Tribe's sovereign authority to control activities on its reservation land. I would appreciate your passing on my views to the Senate Indian Affairs Committee in your testimony. Should you wish to learn more about the relationship between name of city/county) and the tribe), please do not hesitate to give me a call. Sincerely, 000003 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: October 21, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of a Request by the Coachella Valley Association of Governments for Support PUBLIC HEARING: of a Resolution Regarding the Torres Martinez Tribe and Right of Way for Highway 86 RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATION: None for this action. BACKGROUND AND OVERVIEW: The State of California, through Caltrans, has negotiated a Memorandum of Understanding MOU) with the Torrez Martinez Tribe for acquisition of Rights of Way in order to proceed with improvements to Highway 86 Attachment 1). As drafted, the MOU indicates that, in exchange for the Rights of Way and other considerations, the Tribe may purchase 26.58 acres of land within the jurisdictional boundaries of CVAG. There is recognition within the MOU that, in order for the land to become sovereign tribal property, the Secretary of the Department of Interior must approve the action. In addition, the MOU suggests that the State will not contest the land becoming sovereign provided such action is not opposed by CVAG and jurisdictions surrounding said replacement property." The MOU has not been formally approved as of this writing. Caltrans officials have indicated that Tribal representatives have voiced concern about language within the document granting CVAG land use veto authority. CVAG has forwarded a resolution that will be considered by CVAG at its October27, 1997 meeting Attachment 2). Caltrans indicates that the CVAG Resolution is intended to allay the Tribe's concerns about CVAG's role while retaining local agency authority on land use matters. Caltrans has indicated that $45 million dollars has been pledged to the Highway 86 project, but that failure to resolve the tribal issues may jeopardize project funding. OOOO9 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maHistorically, the Tribe has indicated interest in La Quinta properties as evidenced by previously negotiated agreements attempting to settle disputes between the Tribe and Utility Districts. Similar to the MOU, the Federal Government has proposed local protections by inserting veto" provisions into settlement language. In this instance, staff understands Tribal concerns regarding CVAG's land use authority on this matter, but is concerned that approval of the Resolution, as drafted, might incorrectly be interpreted by some as an abdication of local authority to review and approve or disapprove tribal acquisition of sovereign lands at a later date. Staff has drafted an additional whereas" for the Resolution that attempts to clarify CVAG's position on this issue see alternative number 2 below). FINDINGS AND ALTERNATIVES: Options available to the City Council include. 1. Authorize La Quinta's CVAG representative(s) to support a resolution indicating that CVAG will not take a position on the 26.58 acres of replacement land" becoming sovereign land of the Torres Martinez Tribe; or 2. Authorize La Quinta's CVAG representative(s) to support an amended resolution indicating CVAG will not take a position on the 26.58 acres of replacement land" becoming sovereign land i.e., with the amendment to include language such as, Whereas, CVAG believes veto authority on this local land use issue should rest with those affected local jurisdictions"); or 3. Authorize La Quinta's CVAG representative(s) to oppose the resolution; or 4. Authorize La Quinta's CVAG representative(s) to abstain on the resolution; or 5. Provide staff with alternative direction. Mark Weiss Assistant City Manager 002 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma f?..I'I'??U5*? U- AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: October 21, 1 997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of a Street Name Change for a portion PUBLIC HEARING: of Rio Seco to Via Ventana within Rancho La Quinta Country Club east of the intersection of Sagebrush Avenue and Date Palm Drive. Applicant: City of La Quinta RECOMMENDATION: Adopt City Council Resolution approving street name change for a portion of Rio Seco to Via Ventana. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Site Background The private street is located in Tract 251 54, which was recently purchased by T.D. Desert Development and made a part of Rancho La Quinta Attachment 1). Residences are under construction within the tract. Applicable Code Provisions The Municipal Code permits an applicant to request a street name change with a public hearing. As an option, the Planning Commission may, for any reason it deems in the public interest and necessity, recommend to the City Council that a street name be changed. in this case, the second option is appropriate since, there are no property owners along the affected street portion other than the developer, T.D. Desert Development. 000016 p:\ss\cc rpt snc 97-008 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma STATEMENT OF ISSUES: ISSUE 1- Public Interest and Necessity Due to the irregular U" shape of Rio Seco, assigning house addresses is impossible since north-south and east-west streets have different addressing sequences. To number the single name street in that manner would be confusing for the public and hinder emergency response. In this case, it would be in the public interest and necessity to split the name between lots 27 and lot 28, which is the dividing point between where the street goes north- south and east-west see Attachment 1). The developer has requested that the north- south leg of Rio Seco which connects to Sagebrush Avenue be changed to Via Ventana. Planning Commission Review The Planning Commission considered this street name change at its meeting of September 23, 1 997, and unanimously voted to recommend approval. FINDINGS AND ALTERNATIVES: Options available to the City Council are: 1. Approve the street name change. 2. Deny the name change because it is not in the public interest or necessary. 3. Provide direction to the staff for further study. Ommuni y Development Director Attachment: 1. Location Map 000017 900002 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maC QF? AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: October 21, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of the adoption of a Resolution to allow PUBLIC HEARING: temporary closure of a portion of Washington Street and 52nd Avenue, approval of the use of the Civic Center parking lot area and consideration of an appropriation to cover costs of permit fees and equipment rental for traffic control devises for the 1 2th Annual La Quinta Chamber of Commerce 5K/i OK Run, Two Mile Walk, and 1 K Kids Run on November 1 6, 1 997. Applicant: La Quinta Chamber of Commerce RECOMMENDATION: 1. By adoption of City Council Resolution, approve the street closure and use of the Civic Center parking lot. 2. By Minute Motion, determine whether to appropriate funds to cover costs of permit fees and equipment rental for traffic control devises. FISCAL IMPLICATIONS: The Chamber of Commerce is asking that the City pay $653.00 for Public Works Department permit and equipment rental fees for the required traffic control devises. The City Council can appropriate funds from the Special Project Contingency Fund 101-101-663-000) which has an unencumbered balance of $25,000.00 to cover this cost or from the General Fund Reserves 101-000-300-290). BACKGROUND AND OVERVIEW: The La Quinta Chamber of Commerce has applied for a street closure on November 1 6, 1997, to hold their 12th Annual SKIlOK Run/Two-Mile Walk and 1K Kids Run beginning at the Civic Center, proceeding south along Washington Street to 52nd Avenue, east on 52nd Avenue to the turnaround point and returning Attachment 1). 000022 P:\cc rpt 12th 1 Ok.wpd BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maThe kids run will be held entirely on Washington Street. The event has been held at the La Quinta Civic Center for the last four years. Prior to that time the event was held at the La Quinta Hotel for a year and before that at the now demolished baseball diamonds on 52nd Avenue. The Temporary Use Permit TUP 97-151) for this event is being processed. The Event has been held in the past without any problems. The Civic Center parking lot, south of City Hall, will be used for the registration, refreshments, and awards ceremony. The races and walk will begin on Washington Street adjacent to the parking lot. The Chamber of Commerce is requesting that the race route be closed between the hours of 7:00 A.M. and 10:30 A.M. Attachment 2). This closure would affect Washington Street between Calle Tampico and 52nd Avenue, and 52nd Avenue between Washington Street nd the eastern City limits past Madison Street. Cross traffic on Jefferson Street will be allowed to pass as runners traffic permits. The City Council is authorized to allow temporary street closures by adoption of a City Resolution pursuant to Section 1 2.32.0880 d) of the Municipal Code. The Public Works Department will issue an Encroachment Permit and provide traffic safety measures which could include traffic barricades, No Parking" signs and other safety measures. This proposed temporary closure has been reviewed by all applicable City departments, including the Sheriff's Department and Fire Department. To date, none have objected to the closure. The applicants are working with the Sheriff's Department to hire deputies for traffic control. Pursuant to Municipal Code requirements, the Public Works Department has determined that the costs of permit fees and equipment for the needed traffic control devises, such as barricades, cones, signs, and delivery and pick-up is $653.00 Attachment 3). Under the Contract Services Agreement between the Chamber and City, fees of this nature are to be paid by the Chamber. The Chamber has submitted a request asking that the City pay this fee Attachment 4). The City Council can appropriate funds from the Special Project Contingency Fund 101-101-663-000) which has an unencumbered balance of $25,000.00 to cover this cost or from the General Fund Reserves 101-000-300-290). Otherwise, the Chamber of Commerce will need to pay this fee in order to hold the event. The City Council referred to the Cultural Commission the funding for Community Services Grant applications for Fiscal Year 1 997-98. The funding source for these applications is the Special Projects Contingency Fund which has a budget of $25,000. The application deadline has passed. 000022 002 P:\cc rpt 12th lOk.wpd BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maThe Cultural Commission has funding requests for $74,450. They will be considering these requests on October 30, 1 997. Allocation from the $25,000 would reduce these monies available for grant applications. FINDINGS AND ALTERNATIVES: Findings for Approval 1. This temporary street closure is allowed based on Section 1 2.32.080(d) of the Municipal Code which permits the City Council, by Resolution, to designate No Parking" areas by signing or applying red paint to the street curbing. Since this closure is temporary, signs will be used notifying people that the road is closed. Additional conditions will be imposed as necessary to regulate vehicle traffic and ensure pedestrian and participant safety. 2. This temporary street closure will have minor impacts on traffic in the surrounding area since there are alternate routes available and Sheriff's Department personnel will be present for traffic control. 3. An Encroachment Permit can be granted by the City to allow activities on public streets for specific periods if legitimate reasons can be found to allow the closure and safety standards Chapter 12.16 of the Municipal Code, Traffic Control Devices) are provided such as traffic barricades and No Parking" signs to ensure that the public is not at risk" during the event. 4. Approval of the temporary street closure will not create conditions that may threaten the public's health and safety needs of the community because specific conditions will be imposed as a part of TUP 97-1 51. 5. This temporary street closure which includes use of the Civic Center parking lot for the start and finish of the race has been held for the last four years and created no impacts. Options Available to the Council: 1. Approve the request to close Washington Street and 52nd Avenue along the race route and allow use of the Civic Center parking lot for staging and the start and finish of the races and appropriate funds to cover the costs of permit fees and equipment rental for traffic control devises. 2. Deny the request because it will negatively impact the area, create traffic impacts, and be a financial burden. OOQO2? 003 P:\cc rpt 12th lOk.wpd BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma3. Approve the request to close Washington Street and 52nd Avenue along the race route and allow use of the Civic Center parking lot for staging and the start and finish of the races and deny appropriation of funds to cover the costs of permit fees and equipment rental for traffic control devises. Attachments: 1. Event Route Map 2. Letter from applicant dated September 24, 1 997 3. Permit and Material Cost Breakdown 4. Letter from applicant dated October 1 3, 1 997 OOO2j? P:\cc rpt 12th lOk.wpd 004 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma! NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma" AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: October21 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of the final report regarding the Waste PUBLIC HEARING: Management of the Desert Reconciliation RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: Two options are available to pay the balance of what is owed Waste Management for the reconciliation. Council may consider using the Recycling Fund $8.50), minus the anticipated revenue from the residential rates to be collected by the tax rolls for 1997-98 in the amount of $14,317, or the Council can adjust the rates for the next tax year to generate the necessary r?venue. Either option would pay the reconciliation. BACKGROUND AND OVERVIEW On June 27,1997, staff presented to the City Council a number of issues dealing with Waste Management and our Franchise Agreement. One of the issues raised dealt with the dump fee reconciliation for Fiscal Year 1995-96. Waste Management preliminarily identified that the City owed them $145,910.68. In order to verify this figure, staff recommended the City, in conjunction with the City of Rancho Mirage, hire a consultant to conduct an analysis. This analysis was to review the information and determine the actual amount owed by the City, if any. At the conclusion of the analysis conducted by Mr. Arnstein, of Arnstein Consulting, it was concluded that the City owed $145,513 in reconciliation fees. Also, on June 27,1997, the City Council concurred on using the Recycling Fund $8.50) to cover any anticipated balance of the reconciliation not covered by the new fund added to the residential rates. The new rates set aside $.13 per month toward a reconciliation fund as part of the residential fees. 000034 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma#In reviewing Waste Management's contract in greater detail, it appears the intent of the payment of the future reconciliation fee was to make it part of future years' collection rates. It is stated in the contract that the amount actually paid during that same fiscal year shall be taken into account as a separate cost or revenue line item by the City in setting collection rates for the following fiscal year." The 1997-98 residential tax rates for waste collection contained a line item of $13 for a potential reconciliation fee. For this tax year Waste Management has identified 9,175 accounts. For a 12 month period, these accounts will generate $14,317.68 in revenue. In addition to the tax roll, Waste Management, during the calendar year 1998, will have direct bill accounts. In discussing this issue with Waste Management, staff has identified approximately, an average of 300 direct billing accounts per year, of which a six month billing cycle could be anticipated. The rate schedule would charge these accounts $.1 1 per household. Therefore, direct billing for a six month period, would generate $198.00. Therefore, the total residential line item of reconciliation is anticipated to generate $14,513. As the City Council previously discussed, the Recycling Fund $8.50) has a balance of $158,146.30. It is anticipated that for the 1997-98 tax year $66,042.24 will be generated by this fund via the residential tax billing. In addition, the commercial and roll off accounts will generate approximately $108,972.89 in revenue for the next fiscal year. This is based upon using the 1996 commerciallroll off waste tonnage of 12,820 tons disposed of at the landfills. The existing balance plus the anticipated revenue would generate a balance of $333,161.43 at the end of 1998. When the Recycling Fund $8.50) was established it was identified to be used for regional programs, a transfer station, pre-levalization cost, and a household hazardous waste program. However, none of these tasks have come to fruition. The Waste Resources Management District has informed us that Edom Hill is exceeding its permitted daily tonnage.amount and after October 20th the dump would be closed by the early afternoon. In addition, the trash companies may be requested to modify their collection days and the dump may be requested to be open on Sundays to accommodate the trash collected in the Coachella Valley. This change is causing the issue of a transfer station to resurface. As you will recall, the Cities of lndio and Coachella are pursuing their own transfer station. This issue is raised because the Recycling Fund $8.50) may be needed in the future to address the need for a transfer station. Any reduction could limit our ability to participate in any such program. FINDINGS AND ALTERNATIVES: 1. Appropriate the balance of $131,000 $145,513 $14,513) from the Recycling Fund $8.50) to pay the 1995-96 reconciliation costs associated with the Waste Management dump fees. CCJWOO6 ooe3?- BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma$2. Adjust the tax rates for Fiscal Year 1998-99 residential tax billing and commerciall roll off rates to reflect an increase needed to generate the balance of $131,000; 3. Appropriate the amount needed from any combination of the three sources: Residential Fees $14,513), the Recycling Fund $8.50), and the balance remaining on the tax roll. 4. Provide staff with direction. Attachments: 1. Reconciliation report 000033 CCJH?oo6 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma% NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma& NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma'o/?o AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: October 21,1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of a request of S.C.R.A.P. for an allocation of AB939 funds in an amount of $10,000 for PUBLIC HEARING: environmental science and art activities and education related to AB939 as part of the Source Reduction and Recycling Element RECOMMENDATION: As determined by the City Council. FISCAL IMPLICATIONS: The 1997-98 Budget contains a Community Promotion" line item underAccount#101402- 605?542 AB939 Recycling Programs in the amount of $10,000. BACKGROUND AND OVERVIEW: On January 21,1997, the Student Creative Recycling Art Program SCRAP) Gallery requested financial assistance in the amount of $10,000 from AB939 funds Attachment 1). At that time it was determined that there was no funding available for this activity in the AB939 funds. Ms. Karen Riley, Executive Director of SCRAP and Doris Mechanic, a Board Member, presented their request and indicated they were looking for start up funds and would be seeking AB939 funds in the future. After discussion, Council allocated $2,500 for a one time contribution from the Special Projects Contingency Fund and further indicated for staff to bring this item before them during the budget process. The preliminary budget considered by Council on June 25,1997, contained a line item identified as School Recycling ProgramiSCRAP and allocated $10,000 Attachment 2). During Council deliberations on the budget, Council determined that it would be presumptuous on their part to assume that after one year only one organization would be entitled to the $10,000. Therefore, Council modified this line item and identified itas Public Outreach" and the final budget has identified it as Community Promotions", under AB939 Recycling programs. CCJH.003 000039 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma( Ms. Riley, Executive Director, has prepared an Agreement for Consultant Services and identifies the scope of work for La Quinta Attachment 3) which includes: 1. Hosting field trips to the SCRAP Gallery for both public and private schools as well as performing educational programs at La Quinta schools; 2. Provide curriculum and material reuse consultations and technical support for teachers; 3. Environmental education presentations to community groups; 4. Develop and maintain materials exchange program for local businesses through the Chamber; 5. Develop and implement activities/programs for children and La Quinta constituents; 6. Coordinate with and participate on behalf of the City in Earth Day 1998; and 7. Work with Parks and Recreation at park events. To perform this work, they are requesting the entire $10,000 amount. FINDINGS AND ALTERNATIVES: The options available to the City Council are: 1. Approve the Agreement for Consuttant Services contract as presented and allocate the $10,000 from account 101-401-605-542, and authorize the City Manager to execute the contract; 2. Approve the consultant contract with the amount to be determined by the City Council; 3. Deny the request; or 4. Provide direction to staff. JeYHerm n 9mmunit Development Director Attachments: 1. City Council Minutes of January 21,1997 2. City Council Minutes ofJune 25,1997 000040 3. Letter from SCRAP dated September 25,1997 with contract 900002 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma) NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma* NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma+ NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma, NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma- NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma. NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma/ NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma0 NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma1 NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma2 NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma3 NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma4 C 2Thpo?1:4'(uI'IiJ AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: October 21, 1997 CONSENT CALENDAR: ITEMTITLE: Consideration of entering into a Memorandum of Understanding MOU) with the STUDYSESSION: Coachella Valley Recreation and Park District for the PUBLIC HEARING: operation and maintenance of the Fritz Burns Park Pool, Approval of a Request for Proposals for the Fritz Burns Park Public Pool and Facilities RECOMMENDATION: * Approve the conceptual issues included in the draft Memorandum of Understanding MOU) with the Coachella Valley Recreation and Park District CVRPD) for the operation and maintenance of the proposed public pool and facilities at Fritz Burns Park. * Approve a Request for Proposals RFP) to provide Design/Build Services for the design and construction of the Fritz Burns Park public pool and facilities. * Authorize staff to advertise the RFP and conduct the consultant selection process per the City's approved consultant selection procedure. * Authorize a Consultant Selection Committee consisting of the Assistant City Manager, Building & Safety Director, Public Works Director/City Engineer, and the General Manager or designee of CVRPD. FISCAL IMPLICATIONS: During the December 17, 1996 City Council Meeting, the City Council directed staff to set aside $518,000 Community Service Projects Funds for the proposed Fritz Burns Park public pool project. The cost to the City to compensate CVRPD for the maintenance, operation, staffing, chemicals, and utilities is $26,174 for the first year, decreasing by an amount of $1,454 per year for a period of 1 8 years. After 18 years, there would be no further compensation required by the City. Any major repairs would be a 50% cost to the City and a 50% cost to CVRPD. Under the proposed lease agreement, both the City and CVRPD must agree to the need for the major repairs and the cost, prior to commencement of the repairs. 000052 F\PwD?PflcoLNcrL\1???\?71o21 e?pd BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma5BACKGROUND AND OVERVIEW: During the December 17, 1996 City Council Meeting, the City Council directed staff to set aside $518,000 in Community Service Project Funds for the proposed pool at Fritz Burns Park. The City Council further directed staff to pursue a contract with another agency or private firm for the operation and maintenance of the proposed public pool. Since that direction, City staff has been communicating with representatives of CVRPD in regard to a MOU and Lease Agreement for the operation and maintenance of the proposed public pool and facilities at Fritz Burns Park. During the September 10, 1997 CVRPD Board Meeting, the CVRPD Board voted in favor of entering into a MOU and lease agreement with the City of La Quinta for the operation and maintenance of the pool facility. During the September 16, 1997 City Council Meeting, the City Council directed City staff to complete an RFP for consultant services to complete design specifications and cost estimates for the construction of the public pool at Fritz Burns Park, and negotiate a MOU and lease agreement for the operation and maintenance with CVRPD. Staff was directed to insure the City's protection, in the event CVRPD were to withdraw from the agreement. City staff met with representatives of CVRPD and negotiated a draft MOU for the operation and maintenance of the Fritz Burns Park Pool. Under the terms of the proposed MOU, CVRPD will operate and maintain the Fritz Burns Park pool and facilities for a period of 25 years. If either party terminates this agreement during the initial 18 years of this agreement, the party that terminates the agreement shall reimburse the other party all money that has been expended on and for the Fritz Burns Park pool and facilities during the previous years." This language will protect both the City and CVRPD from early termination of the agreement. The draft MOU is for a period of 25 years and will commence upon notice of completion and acceptance of work of the project and continue through the year 2023 based on a beginning date of May 1998). A payment schedule has been specified beginning in May 1998. As indicated, an amount of $26,174 will be paid by the City to CVRPD. This amount will decrease in increments of $1 454 per year with no payments being required after May 2015. OOOO5?n.?2 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma6During the September 16, 1997 Council Meeting, a City Council Member requested that the public pool and facilities be operational by May 15, 1998. In order to attempt to meet this deadline and to provide a greater amount of control on the limited budget for this project, an RFP has been drafted to complete this project as a Design/Build. A draft RFP for Design/Build Services for the design and the construction of the Fritz Burns Park public pool and facilities is included as Attachment 1. This RFP will provide for a consultant/contractor team to complete the design and construction as a professional contract. This will provide the City with a turn key" product that will be ready for operation. Should the City Council decide to choose the Alternative to approve issuance of an RFP for design services only, a draft RFP is attached Attachment 2). This draft RFP would provide designs, plans, specifications, cost estimates, bidding, construction management, and inspection services for the Fritz Burns Park public pool and facilities. Under this RFP, a design firm will be chosen through the City's approved consultant selection procedure. When the designs, plans, specifications, and cost estimates are completed, they will be brought forward to the City Council for authorization to bid the project. In addition to the $518,000 budgeted, and set aside for this project, these funds have accumulated $23,700 in interest since the December 17, 1996 Council meeting when the Council recommended the accumulated interest also be made available for this project. Interest is accumulating at the rate of $2,375 per month and by January 1, 1998, when the City will most likely start making progress payments to the builder, it is anticipated the principal and interest will total $548,000. Since $25,000 must be reserved to cover city staff administration costs, that means $523,00 will be available for the builder to design and build the pool complex. That figure has been included in the RFP to be taken into consideration by the design consultant as all funds available for the completed project, in place, ready for operation and maintenance. This project involves a number of disciplines and interests. Therefore, it is recommended that the Consultant Selection Committee include the Assistant City Manager, Building & Safety Director, Public Works Director/City Engineer, and the General Manager or designee) of CVRPD. CVRPD has extensive experience in these types of projects, and also has an interest in the completion of the pool and facilities. FINDINGS AND ALTERNATIVES: This is a complex project that affects both the City and CVRPD. Upon approval of the concepts as outlined in the draft MOU, the City Attorney will work on the Lease Agreement language and include the M0U as part of the Lease Agreement. The final document will be brought forward to the City Council prior to award of the design or design/build contract. OOOo5A? 003 F:\PWOEPT\COUNC L\1??7\?71O21,.?pd BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma7 The alternatives available to the City Council are: 1. Approve the conceptual issues included in the draft Memorandum of Understanding MOU) with the Coachella Valley Recreation and Park District CVRPD) for the operation and maintenance of the proposed public pool and facilities at Fritz Burns Park. Approve a Request for Proposals RFP) to provide Design/Build Services for the design and construction of the Fritz Burns Park public pool and facilities. Authorize staff to advertise the RFP and conduct the consultant selection process per the City's approved consultant selection procedure. Authorize a Consultant Selection Committee consisting of the Assistant City Manager, Building & Safety Director, Community Services Director, Public Works Director/City Engineer, and the General Manager General Manager) of CVRPD; or 2. Approve the conceptual issues included in the draft Memorandum of Understanding MOU) with the Coachella Valley Recreation and Park District CVRPD) for the operation and maintenance of the proposed public pool and facilities at Fritz Burns Park. Approve the RFP for Design, Plans, Specifications, Cost Estimate, Bidding, Construction Management, and inspection services and direct staff to return to the City Council for authorization to bid the project for construction. This alternative will provide staff with less control of the project schedule and cost; or 3 Provide staff with alternative direction. j Puhblic Wor S Director/City Engineer CAVIas Attachments: 1. Draft RFP Design/Build Services) 2. Draft RFP Design, Plans, Specifications, Cost Estimate, Bidding, Construction Management, and Inspection Services O4 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma8 NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma9 NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma: NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma; NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma< NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma= NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma> NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma? 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FISCAL IMPLICATIONS: if the City withdraws from the Riverside County Library System, it is anticipated that the City/Redevelopment Agency will receive property tax and redevelopment funds earmarked for libraries averaging approximately $450,OOOIyear based on the last five years). Those funds are subject to the redevelopment settlement agreement with the County which runs until the Fiscal Year 2005-06. A table is attached indicating anticipated revenues and payments to the County through the year 2006 Attachment No.1). In addition, the City will also receive approximately $1 1,000-$12,0O0 from the State on an annual basis based on recently passed legislation regarding public libraries. There are other potential revenue sources such as grants, and late fines. Concomitant with these revenues is the responsibility of the City to operate a public library. It is premature at this time to know the exact costs to operate a public library; however, the County is currently spending approximately $139,000 to provide the current level of library services including building rent). BACKGROUND AND OVERVIEW: The Council considered options for library services at its September 23, 1 997 Council meeting see Attachment No. 2) and directed staff to bring forward a resolution signifying the intent of the City to withdraw from the Riverside County Library. That resolution, as drafted, directs the City Manager to perform several administrative tasks relative to withdrawing from the County Library System e.g. filing forms with the State). It also seeks to have the current library collection given to the City. BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma_At the September 23rd Council meeting, a question was raised regarding the size of the La Quinta Branch Library in comparison to other branches. The table below lists each County branch library in the Coachella Valley and the square footage of each facility. BRANCH LIBRARY SQUARE FOOTAGE Cathedral City 20,000 Coachella 3,000 Desert Hot Springs 3,500 lndio & Bookmobile 20,300 La Quinta 2,065 Palm Desert 20,000 Source: Library Service Zone Report, County of Riv?r?ide, August 1996 Concern was also expressed about La Quinta residents having access to other public libraries if the City were to withdraw from the County Library System. If the City were to withdraw from the County Library System and form its own library, residents would have access to interlibrary loans wherein a resident could request a book through the La Quinta library from another library. Staff has been advised by the City Librarian of Palm Springs that this interlibrary loan program is performed as a courtesy by libraries and requires no formal membership. If the City were to also join the Inland Library System ILS), in which 95% of all libraries participate, residents could get a card for any participating library and also access books directly through those other libraries. Palm Springs Assistant City Librarian reports that Palm Springs pays $450 per year to be a member of the ILS and that membership fees are based on population. Based on that, La Quinta's cost for membership would be something less than $450 per year.) If the City of La Quinta joined the ILS, residents could go to any County branch library e.g. Palm Desert or lndio), or any other municipal library e.g. Palm Springs or Rancho Mirage) and get a library card and use those facilities. If approved, the adoption of the Resolution of Intent to Withdraw from the County Library System, will be forwarded to the County for their appropriate action. The adoption of the resolution really a first step in the process of starting a library will serve as direction to staff to take appropriate steps to pursue this matter further. These steps will include: * Negotiating with the County for acquisition of materials; * Review of options for housing a municipal library leasing the existing building or alternative site, purchasing a new site, setting aside funds for a building on civic center property or some combination of the above); and * Preparation of an RFP for library services 002 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma`Staff will return to the Council, as appropriate, as these negotiations and analyses progress. FINDINGS AND ALTERNATIVES: The City generates substantial revenue for quality library operations. However, due to the nature of the system, the City is not able to fully take advantage of those revenues or provide the sought-after level of service for its residents. The alternatives available to the Council include: 1. Adopt the Resolution of Intent to Withdraw from the Riverside County Library System; or, 2. Do Not Adopt the Resolution of Intent to Withdraw from the Riverside County Library; or, 3. Provide alternate direction to staff. Mark Weiss, Assistant City Manager Attachments: 1. Projected revenue and payment schedule 2. September 23, 1 997 Staff Report on Library Options OOC'O9o? 003 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maa NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12mab NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12mac NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12mad NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12mae NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maf NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12mag NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12mah NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12mai NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maj NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12mak NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12mal Z?i'?-? * AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: CONSENT CALENDAR: October21, 1997 ITEM TIThE: STUDY SESSION: Consideration of Installing an Emergency Generator at the PUBLIC HEARING: Senior Center and Authorization to Enter in to a Design Contract and Receive Bids for the Project 97-08 RECOMMENDATION: Authorize the City Manager to enter into a contract for the design of an emergency generator system in an amount not to exceed $4,000, and authorize staff to advertise and receive bids based upon the completed design and specifications for Project 97- 08. FISCAL IMPLICATIONS: At this time the only fiscal implication is the cost associated with the design of the project which is estimated at $ 4,000. Estimated costs associated with the installation of the system are $54,000 for a total estimated project cost of $58,000. Funds for the project are available in the Civic Center Bond Refunding Account # 401-654-609-553. The unencumbered balance of that fund, including accrued interest, is currently $568,888. Upon completion of the bidding process the award of contract would be subject to City Council approval. BACKGROUND AND OVERVIEW: Staff was directed by the City Council to examine the possibility of providing an emergency back up generator at the Senior Center. Based on that direction, staff contracted for a study to determine the feasibility and estimated costs associated with the project. The results of the study are included as Attachment 1. The proposed system would provide 100% emergency power to the entire electrical system in the Senior Center, including air conditioning, for an estimated cost of $58,000. The funds which are being proposed for this project have been made available as a result of the refunding of the La Quinta Financing Authority bond issue in Fiscal Year 1996/97. 000103 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12mamFINDINGS AND ALTERNATIVES: In the event of a disaster, response operations would be conducted from the Emergency Operations Center EOC) located in the Civic Center. The building is equipped with a generator that provides full electrical power to the EOC including air conditioning), and approximately 40% of ordinary lighting to the rest of the structure. This building would be occupied primarily by City staff during an emergency response. The completion of the proposed project would provide an air conditioned building that could be used during emergency situations for such purposes as a secondary EOC, an emergency shelter for citizens or volunteers, or even a field hospital. The facility could also be used to shelter individuals particularly sensitive to the heat, during extended power outages such as were encountered this past summer. The monies received as a result of the recent bond refunding must be used for Civic Center campus improvements. According to Bond Counsel, installation of the proposed generator system is consistent with that mandate The alternatives available to the City Council are: 1. Authorize the City Manager to enter into a contract for the design of an emergency generator system in an amount not to exceed $4,000, and authorize staff to advertise and receive bids based upon the completed design and specifications for Project 97-08; 2. Do not Authorize the City Manager to enter into a contract for the design of an emergency generator system in an amount not to exceed $4,000, and authorize staff to advertise and receive bids based upon the completed design and specifications for Project 97-08; 3. Provide staff with further direction. I1 Tom Hartung Director of Building & Safety OOO1()9 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12man NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12mao NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12map U- AGENDA CATEGORY: BUSINESS SESSION: COUNCIL?DA MEETING DATE: October 21, 1997 CONSENT CALENDAR: ITEM TITLE: Consideration of CVWD Appeal of Project STUDY SESSION: Conditions for CVWD's Avenue 50 Sewer Main Line Project Permit #2637 Mid Valley Water Reclamation PUBLIC HEARING: Plant #4, Influent Force Main #2, Segment 2 RECOMMENDATION: Conduct a Hearing as a continuation of the September 30, 1997 Hearing to hear the appeal of the Coachella Valley Water District CVWD) in regard to conditions established under Encroachment Permit #2637 for CVWD's Mid Valley Water Reclamation Plant #4, Influent Force Main #2, Segment 2 Project Avenue 50 Sewer Force Main). FISCAL IMPLICATIONS: There are no fiscal implications in conducting a hearing at this time. If the City Council were to act favorably upon CVWD's appeal, the cost in additional pavement repair due to the accelerated deterioration of the paving is unknown. This cost would depend on the amount of work that is being completed by CVWD on this and future projects within the City streets. Also, the liability for not controlling the construction hours in front of the schools during school hours is unknown. This would depend on the time of construction, the amount of traffic, and CVWD's efforts at traffic control. BACKGROUND AND OVERVIEW: On May 15, 1997, CVWD submitted plans and an application for the CVWD Mid- Valley Water Reclamation Plant #4, Influent Force Main #2, Segment 2 project Avenue 50 Sewer Force Main). This project consists of the installation of an 18" sewer force main which begins approximately 1,500 feet east of Washington Street and extends approximately 2.18 miles east to Madison Street. On June 2, 1997, City staff notified representatives of CVWD that a draft permit and draft conditions were available to include in CVWD's bid package. 000112 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maq On August 1, 1997, CVWD's representatives sent a letter to the City protesting the conditions established under the permit. City staff informed representatives of CVWD of City Municipal Code Section 14.16.510 Appeal Right," 14.16.520 Appeal Filing Method," and 14.16.530 Appeal Action of City Council." On August 12, 1997, the City received a letter from CVWD appealing the conditions of the permit. On September 24, 1997, the City received a letter from CVWD outlining the points of their appeal. This letter is included as Attachment 1. On September 30, 1 997, the City Council conducted a Special Meeting to hear the appeal of CVWD?in regard to the Mid-Valley Water Reclamation Plant #4, Influent Force Main #2, Segment 2 and draft permit #2637 with conditions. At the conclusion of City staff's presentation and CVWD staff's presentation, the City Council continued the Hearing until October 14, 1997. At the City Council Meeting of October 7, 1997, the continued Hearing date was changed by the Council to the next regularly scheduled Council Meeting of October21, 1997. The following are the points from CVWD's letter of appeal, CVWD's testimony at the hearing and staff's responses to that testimony. * In their letter, CVWD contests that the conditions of the Encroachment Permit are unreasonable and interfere with the District's Statutory Franchise Right to conduct activities on Public Right-of-Way. None of the conditions that have been established by the City have interfered with the District's ability to complete the project. The conditions that were established were for the protection of the City's existing facilities and the health and welfare of the public, and until the City was made certain by the District that the conditions would be adhered to, a permit was not issued. 9 During their presentation, and in their letter, CVWD quotes Water Code Section 31060 as follows: The District shall restore the property crossed as near as may be to its former state or so as to not have impaired unnecessarily its usefulness." The conditions placed upon this project were established in order to return the City street to as near to its former state as possible. Although the standard and conditions established will not return the street to as good a condition as originally existed prior to CVWD's construction, this is the most reasonable method to returning the street to as close to the original condition. The standards and conditions are supported by the following reports: 000113 002 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12mar 1. Impact of utility cuts on performance of street pavements Cincinnati and APWA 1995." 2. The effect of utility cuts on the surface life of pavements in San Francisco City and County of San Francisco, May 1995." 3. The effects of utility cut patching on pavement performance in Phoenix, Arizona City of Phoenix, Arizona, July 1990." 4. Costing the effects of utility cuts in the life cycle of asphalt pavements Burlington, Vermont, September 1986." Based on the minimum of these four studies, and the past experience of City staff, the conditions established on CVWD for trench patching is reasonable in restoring the property to as near as may be to its former state. During their presentation, and in their letter, CVWD refers to the condition as not a restoration, but an improvement or betterment. All of the studies previously listed indicate that the standards and conditions are not a betterment; however, just a partial restoration. In CVWD's letter, they ask for the deletion of special condition #4B, which limits the work hours for all construction fronting the La Quinta Middle School and Truman Elementary School. This condition was established for the protection of the students at both schools as well as the commuting traffic and parents. CVWD was made aware of this condition prior to bidding, and the importance of completing the work fronting the schools prior to the commencement of school, which began on September 8, 1997. CVWD completed the installation of the sewer force main in front of the schools on September 2, 1997; however, did not complete the installation of two air vacs or the final paving fronting the schools. CVWD representatives were informed of the condition originally in early June 1997 and these hours were again confirmed on July 2, 1997. CVWD made a conscious decision not to complete the work prior to the commencement of school. During their presentation, CVWD stated projects along Washington Street were not limited by the same work hours. They referred to the Citywide Landscape Project, in which the median islands and parkways of Washington Street were being irrigated and landscaped. It is important to note that the area of limited work hours is due to Avenue 50 fronting an elementary school and a middle school. There are no schools in the area of Washington Street that CVWD is comparing this project to. Therefore, both of these streets cannot be compared since they do not experience the same peak hour traffic, types of traffic, and the presence of children. 000114 0?3 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12mas CVWD's request appears to be based solely on financial consideration. The condition as established by City staff is based on the health, safety, and welfare of the students, parents, and commuting public. It is staff's recommendation that this request be denied. In their letter, CVWD requests that Special Condition #16A be deleted, which contests the City standard of removing one additional foot of pavement on each side of the trench and restoring the full depth asphalt pavement for one foot either side of the asphalt trench. This is also known in the industry as a T-section." CVWD states that the width of the trench on Avenue 50 is four feet. The actual width of the trench varies greatly and in some cases extends to the entire twelve foot lane. Due to the improper shoring of the trench during construction, the existing road subsurface collapsed causing additional removals by the contractor. Approximately 700 feet of the 2200 feet had occurrences of collapsing, causing additional removals which extended from nine to twelve feet. Therefore, additional pavement was required to be removed. The T-section" is standard practice in the industry and is required to protect the pavement wear, dissipate the differential settlement of the subsurface, and provide a more permanent seal from water intrusion directly to the trench. CVWD also requests that the City delete the requirement for saw cutting the edges of the trench. A saw cut is required for an even and professionally complete butt joint to occur on the trench. For all of the reasons previously stated, it is staff's recommendation to deny CVWD's request. In their letter, CVWD requests the deletion of Special Conditions #16C and #16D, which calls for the 0.10 foot depth grinding and asphalt overlay for a twelve foot width on all longitudinal trenches. This standard has been conditioned for pavement wear, safety, and esthetics. The 0.10 foot overlay dissipates any lane forces between the newly constructed trench and the existing street. This provides for greater safety and even wearing of the now weakened street due to the utility trench cut. This also provides a butt joint" at the curb line and in the lane line, therefore reducing the potential for vehicle tracking" on the pavement joint. Although the street cannot be returned to its original condition, this standard will return the street to as close to original condition as possible. It is staff's recommendation that CVWD's request regarding Special Conditions #16C and 16D be denied. In their letter, and during their presentation, CVWD requested that Special Condition #16F, for the cold milling and overlay of transverse trenches be deleted. CVWD states that the Requirements increasing pavement resurfacing fifteen feet on each side of the trench 36 feet total width) will be detrimental to the rideability of the street." Although CVWD in a letter 0e4 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12mat dated September 23, 1997 and again stated their request for deletion of the Condition during the September 30, 1997 Hearing, this condition was changed in a letter to CVWD on September 3, 1997 20 days prior to Mr. Levy's letter). The City's condition as of September 3, 1997 required three feet grinding on each side of the T-section" trench cut. This standard is based on the earlier referenced reports that indicated that pavement is impacted for an area of 3 feet on either side of a trench cut. During CVWD's presentation, they stated that the overlay of the transverse trench is difficult to achieve with the paving equipment. Although this may be the case if the paving equipment were to place the pavement perpendicular to the travel lane, this would not be the case if the pavement were layed parallel with the travel lane. This is the proper method of installation and the method most likely the contractor would utilize. The decrease of the grinding to three feet on either side of the trench would provide for a twelve foot total width of the trench restoration, which is obtainable by standard pavement equipment in either direction parallel or perpendicular). Since this condition had been changed twenty days prior to CVWD's request, this should no longer be an issue. During their presentation, and in their letter, CVWD requested the City delete Special Condition #20, requiring the contractor to post a bond for the work in the City right-of-way. A bond is required to protect the City's facilities and insure that the work is done properly and completely. If the contractor were not to complete the work, the City needs the ability to foreclose on the bond and complete the work at no cost to the City. This is a standard requirement of all construction in the City and therefore, it is recommended that CVWD's request be denied. * During their presentation, and in their letter, CVWD requests City reimbursement for an additional $23,000 for the advanced work CVWD claims to have completed out of sequence in placing the diagonal trench and pipe across the Jefferson Street and Avenue 50 intersection. CVWD also makes statements in regard to the restricted hours of work on Jefferson Street of 8:15 a.m. to 4:00 p.m. and the fact that they completed the work out of sequence in order to save both agencies embarrassment of the City completing Jefferson Street overlay under one contract, and CVWD making a trench cut through the intersection a short while later. CVWD illegally encroached on a City street without a permit. Realizing the need for the work to be completed in a timely fashion, City staff completed an emergency permit for CVWD. One of the permit conditions restricted hours from 8:15 a.m. to 4:00p.m. These hours were restricted due to the closure of the Washington Street on ramp from the 10 Freeway occurring during the same time that CVWD began their work on Jefferson Street. Jefferson Street was the main corridor into La Quinta with the closure of the Washington Street 00011,? BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12mau on ramp. Therefore, staff was concerned about traffic circulation issues during this project. In violation of the permit, CVWD ignored the work hours and completed the work on Jefferson Street during hours they determined. CVWD was in further violation by ignoring the City standard T-section replacement by repairing the trench with a substandard section. City staff will monitor the trench for future failures to determine if there is any potential for future action. CVWD placed the work out of sequence in order to save money from not completing an overlay on Jefferson Street. CVWD realized a further savings by completing a substandard trench repair. According to CVWD officials, they completed the work out of sequence in order to avoid future agency embarrassment. However, the estimated cost for an overlay as required under the permit is $5,000 to $10,000. Although no agency wishes to tear up new construction by another agency, each agency has a fiscal responsibility. Spending $23,000 on a $5,000 to $10,000 project in order to save embarrassment is not acting in a fiscally responsible manner. Therefore, it is recommended that the additional compensation that is being requested by CVWD for their lack of scheduling be denied. The last item that CVWD discusses in their letter, is the lack of technical justification for Special Conditions #16A, 16C, 16D, and 16F. All of the conditions that were established were based on City staff past experience. The conditions are further supported by all of the previously referenced technical reports. Therefore, CVWD's contention that the conditions that were established lack technical justification is incorrect. The structural section that was conditioned for the repairs of the utility trench cut by CVWD, were based on standard practice and past experience of City staff. These sections are also supported by all of the technical reports that were referenced earlier in this report. During their presentation, CVWD's attorney quoted various sections from City Municipal Code. However, CVWD's attorney only quoted parts of the sentences. Upon clarification by the City Attorney, the actual Municipal Code Sections had a different meaning. During the hearing, CVWD staff pointed to a number of inconsistencies in which the permit conditions as originally established on June 2, 1997 either changed in the office or changed in the field. These were not inconsistencies but the ongoing efforts of City staff to work with and cooperate with representatives of CVWD, in order to insure the safety and protection of the City and public while attempting to address CVWD's concerns. OOO11'7 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12mav CVWD representatives also requested that City staff allow them to work on Friday, October 3, 1997 during school hours in the area of Avenue 50 fronting the school, since that was an in-service day for the Desert Sands Unified School District and no students would be present in classes. On October 2, 1997, the City received a fax copy of a letter from CVWD placing this request in writing. On October 2, 1997, City staff faxed a letter to CVWD granting this request for October 3, 1997 only, since the schools were closed on October 3, 1997. During their September 30, 1997 presentation, representatives of CVWD showed slides of projects on Washington Street, Eisenhower Drive, Avenue 50, and Miles Avenue indicating that all of these projects were not under the same requirements for trench restoration. The projects on Eisenhower Drive and Washington Street south of Highway 111) as shown by CVWD were actually one project, the Citywide Landscape Contract. The plans and specifications were completed and the project was bid prior to the establishment of the trench restoration standard. City staff has been in the process of obtaining price quotes for a change order from contractors completing work in the City, in order to bring these trenches into compliance. The project shown along Avenue 52 is being completed by the Tradition development and is under the same standards as those given to CVWD. The project is not yet completed. The project on Washington Street north of Highway 111) is being completed by the Gas Company and under the same conditions as CVWD. The Gas Company's project is now completed and as can be evidenced, the City standard provides for a condition that is as close to as originally existed prior to the construction. The project on Miles Avenue Snellenberger) is under the same conditions, and the contractor will utilize the new trench standards. The project is just not completed. Therefore, these standards are consistent on all projects throughout the City; however, it appears that CVWD was not aware that these projects have not yet been completed and the trench restoration is still an outstanding item of work. All of the standards and conditions that have been established, were completed for the protection of the City facilities and the public health, safety, and welfare. OC7 OO()113 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maw During the September 30, 1997 Hearing, the City Council voted to continue this hearing until October 14, 1997 although has since been changed to October 21, 1997) and directed City staff to continue working with representatives of CVWD. City staff has continued working in a cooperative effort and has allowed CVWD staff to work outside of the conditioned hours fronting the school on October 3, 1997. This should not be viewed as an inconsistency, but should be viewed as a continued cooperative effort by the City staff. As of this date CVWD has not made any other proposals or compromises. FINDINGS AND ALTERNATIVES: The alternatives for the City Council to consider are as follows: 1. Conduct a Hearing in order to hear the appeal of the Coachella Valley Water District CVWD) in regard to conditions established under Encroachment Permit #2637 for CVWD's Mid Valley Water Reclamation Plant #4, Influent Force Main #2, Segment 2 Project Avenue 50 Sewer Force Main). 2. Provide staff with alternative direction. h is A. Vogt blic Works Director/City Engineer CAVIas Attachments: #1 Letter dated September 23, 1997 000119 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12max NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12may NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maz NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma 0 Czr?lI?.-?.n'.* AGENDA CATEGORY: BUSINESS SESSION COUNCILIRDA MEETING DATE: OCTOBER 21, 1997 CONSENT CALENDAR I?fEM TITLE: STUDY SESSION t)eii??iid Regis?r Dated October21, 1997 PUBLIC HEARING RLC()MMFNDAJION: Approve Deniand Register Dated October21, 1997 BACKGROUND: J)fepaid W?ir'.ants: 30658 30665? 49,905.17 30666- 30669 24,263.13 30670 30699 2,550.00 30700 30701 4,059.31 30702 30708? 19,275.24 30709 30711 111,846.69 Wire Transfers 23,000.41 PIR 16678 I6754? 79038.15 PIR Tax Transfers? 22,902.62 CITY DEMANDS $501,199.62 Payable Warfants: 30787 30923? 280,101.07 RDA DEMANDS 115., 742.17 $616,941.79 $616,941.79 FISCAL.. IMPLICATJONS: D?n'?'id of a?h City $501,199.62 i'iNlFai<con?t?finan?eDKictor OO124 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma * U AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: October21, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Transmittal of Treasurer's Report as of August 31,1997 PUBLIC HEARING: RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated August 31, 1997 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1/1/86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. John M. Falconer, Finance Director OOO15P? BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma km!, AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: October 21, 1997 CONSENT CALENDAR: 3 ITEM TITLE: Acceptance of Improvements for Project STUDY SESSION: No. 96-07, Highway 111 and Washington Street Widening PUBLIC HEARING: RECOMMENDATION: I Accept Project No. 96-07, Highway 111 and Washington Street Widening Improvements as 100% complete, and; * Authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder, and; * Authorize staff to release security deposits in lieu of retention, 35 days after recordation of the Notice of Completion. FISCAL IMPLICATIONS: Adequate funds are available in this project to pay the retention to the contractor and close out this project. BACKGROUND AND OVERVIEW: During the May 7, 1996 City Council Meeting, the City Council authorized receipt of bids for the Highway 111 and Washington Street Widening project. These improvements included construction and installation of roadway, concrete curb and gutter, concrete sidewalk, median island with landscaping and irrigation, traffic signals and interconnect, drainage, staging-construction, signing and striping improvements. During the June 1 2, 1 996 City Council Meeting, the City Council awarded Contract No.96-07, Highway 111 and Washington Street Widening, to Granite Construction Company of Indio, California. The Granite Construction Company was the lowest responsive bidder with the bid in the amount of $2,772,272.00. 000174 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma The project is now deemed to be 100% complete in compliance with the plans and specifications. Prior to filing the Notice of Completion, staff must seek authorization from the City Council to approve this project as 100% complete and authorizing the City Clerk to file a Notice of Completion. FINDINGS AND ALTERNATIVES: A final accounting of this Contract is as follows: Original Bid $2,772,272.00 Approved Change Orders 1-18) $153,402.00 Sub-total $2,925,674.00 Quantity Variation $66,073.95 Total $2,991,747.95 Amount Paid to Date $2,991,747.95) Balance $0.00 Liquidated Damages $0.00 Retention to be released $0.00 Alternatives for the City Council to consider: 1. Accept Project No.96-07, Highway 111 and Washington Street Widening as 100% complete, authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder, and authorize staff to release security deposits 35 days after recordation of the Notice of Completion. 2. Do not accept Improvements at Highway 111 and Washington Street Widening, Project No.96-07 and do not direct the City Clerk to file a notice of completion with the Office of the County Recorder. 3. Provide staff with alternative direction. h is A. Vogt 002 0oo1?j? F;\PWDEPT\COUNCIL\1 997\971021f.WPD BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maCC AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATEOctober 21, 1997 CONSENT CALENDAR: ITEM TITLE: Authorization to Reduce Security STUDY SESSION: Related to Grading Permit for the Tradition Golf Club PUBLIC HEARING: RECOMMENDATION: Authorize staff to accept a letter of credit amendment that reduces the amount from $683,500 to $50,000. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council authorized staff at its December 17, 1996 meeting to issue an at risk" grading permit to the developer of the Tradition Golf Club. The at risk" grading permit was issued because the developer had not yet received all of the required approvals regarding project layout and desired to proceed at risk in order to finish the grading early enough in the year to seed the fairways and have the turf established and ready for play by Thanksgiving weekend this year. Pursuant to the Council's authorization, the developer entered into an Indemnification and Security Agreement, and posted a letter of credit in the amount of $683,500 which represents 50% of the total grading cost. The developer has completed all of the grading according to the approved plan, except for completion of the six 6) lots on the alluvial fan located in the southeast sector of the project. The developer performed some grading in the six lot area, but has done so with an alternative concept that moderates the impact to some degree from the original concept. The developer desires to retain and preserve a natural" drainage route in that area. As a result, the developer will submit a revised grading plan to the City for approval and authorization to complete the grading. It's recommended that the City reduce the security amount from $683,500 to $50,000 and retain the $50,000 security amount until the six lot area is graded in accordance with a City approved plan. 00018S BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maFINDINGS AND ALTERNATIVES: The City is holding $683,500 in security pursuant to an Indemnification and Security Agreement that allowed the Tradition Golf Club developer to proceed at risk with grading before all approvals regarding project layout had been acquired. The developer has completed all of the grading work in accordance with plans subsequently approved by the city, except for the six lot area on the alluvial fan In the southeast sector of the project. City staff and the developer concur that it is appropriate for the City to retain $50,000 in security until the six lot area has been graded in accordance with City approved plans Alternatives for the City Council to consider: 1 Authorize staff to accept a letter of credit amendment that reduces the security amount from $683,500 to $50,000. 2. Do not authorize staff to accept a letter of credit amendment that reduces the $683,500 security October 13, 1997 amount. 3. Provide staff with alternate direction. P lic Works Director/City Engineer CAVISS OOO18? 002 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maU AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: October 21, 1997 CONSENT CALENDAR: 5 ITEM TITLE: Approval of Parcel Map 28489 KSL STUDY SESSION: Land Corporation PUBLIC HEARING: RECOMMENDATION: Approve Parcel Map 28489 KSL Land Corporation. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Shown in Attachment 1, this parcel map lies within PGA West and is a resubdivision of a portion of Tract 28118. This resubdivision is of a remainder lot created by several lot line adjustments which reduced the size of other lots in Tract 28118. There are no onsite or offsite improvements associated with this parcel map and no subdivision agreement or improvement security is required. Infrastructure was constructed in association with Tract 28118. FINDINGS AND ALTERNATIVES: The subdivider has provided a parcel map conforming with the Subdivision Map Act. Alternatives for the City Council to consier: 1. Approve Parcel Map 28489 KSL Land Corporation. 2. Provide staff with alternate direction. Attachment: #1 Parcel Map #28489 OOO1Jt?O BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: October21, 1997 CONSENT CALENDAR: ITEM TITLE: Approval of Parcel Map and Subdivision STUDY SESSION: Agreement for Parcel Map 28422, Lapis Energy Organization PUBLIC HEARING: RECOMMENDATION: Approve the Parcel Map and Subdivision Agreement for Parcel Map 28422. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Shown in Attachment 1? this property is located on the south side of Highway 111, east of Dune Palms Road adjacent to the Desert Sands Unified School District Administration Center. Included as Attachment 2, is the Improvement Agreement and the subdivision bonds. This property is being developed to construct an alternative fuel filling station, a self storage facility and other commercial facilities as approved in the Site Development Permit. FINDINGS AND ALTERNATIVES: The developer has submitted a final map in substantial compliance with the tentative map, Subdivision Improvement Agreement and improvement security and has otherwise satisfied conditions precedent to approval of the final map. Alternatives for the City Council to consider: 1. Approve the final map and SIA and authorize staff to execute the documents. 2. Provide staff with alternative direction. HG/hg 000193 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma AGENDA CATEGORY: BUSINESS SESSION: COUNCIL?DA MEETING DATE: October 21, 1997 CONSENT CALENDAR: ITEM TITLE: Approval of Award of Contract for STUDY SESSION: Construction of Dune Palms Road/Whitewater River Crossing Improvements Project No.97-06 PUBLIC HEARING: RECOMMENDATION: Award a contract to Granite Construction Company, the lowest responsible bidder, in the amount of $449,449.00, to Construct the Dune Palms Road/Whitewater River Crossing Improvement Project, Project No.97-06. FISCAL IMPLICATIONS: Funding and sources currently available for this project are as follows: Fund Sources assigned to this project) Account No. Amount Surface Transportation Program 401 000-466-481 $266,000.00 City Infrastructure Fund 401-000-493-000 $528. 145.00 Total: $794,145.00 Less Prior Expenditures: $ 53.754.93 Remaining Available Funding: $740,390.07 Based on award of the project to Granite Construction Company, the following summarizes the projects remaining fiscal commitments: Construction $449,449.00 InspectionlTesting/Administration 32,050.50 Construction Administration 29.290.00 TOTAL COMMITTED $510,789.50 Contingency 10%) 51.079.OO Total Required $561,868.50 BACKGROUND AND OVERVIEW: The proposed project consists of the construction of a low water crossing and reconstruction of Dune Palms Road from Highway 111 to the Whitewater River Channel. The original crossing was washed out in the winter of 1 993. Also included within the improvements are signal modifications at the intersection of Highway 111 and Dune Palms Road. 000206 F BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maThe Coachella Valley Water District CVWD) reviewed the plans and have conditioned the City to relocate an existing 1 8" water main that is presently extending beneath Dunes Palms Road. This water main is not effected by the project; however, CVWD requests the relocation for the ease of future maintenance, if required. Although this appears to be a betterment of CVWD's existing facilities to the cost of the City, the City has placed this as an additive alternate in the contract in order to facilitate this much needed project. The CVWD letter is included as Attachment 2. On September 17, 1996, the City Council authorized the execution of a Professional Services Agreement with Berryman & Henigar, for the design services necessary to develop this project. On August 5, 1997, the Council approved the Plans and Specification and authorized Staff to advertise and receive bids for the proposed improvement. On October 15, 1997, sealed bids were publicly opened and read for the construction of the Dune Palms Road/Whitewater River Crossing. The following table illustrates the results of the bids received. A detailed Bid Summary Comparison is provided as Attachment 1. L BIDDER TOTAL BID Granite Construction Company $449,449.00 Nottson Construction $524,434.00 E.A. Mendoza, Inc. $528,085.00 E.L. Yeager $538,830.00 Cooley Construction, Inc. $612,661.20 Riverside Construction Company $639,639.00 Considering an award date of October21, 1997, the following schedule represents how the project would proceed. Award Contract 10/21/97 Notice to Proceed 11/03/97 Construction Period 90 Consecutive Calendar Days) 11/03/97 01/31/97 Project Acceptance February 1998 OOO2?7 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma With the project being completed during the desert wet" season and the threat of severe weather conditions in regard to El Nino, the contract specifications Section 1400 General Conditions, paragraph 4.10 Contractor's Responsibility for the Work and Materials" states the following: Vntil acceptance of the Work, the Contractor shall have the charge and care of the Work and of the materials to be used therein and shall bear the risk of injury, loss, or damage, to any part thereof fregardless of whether partial payments have been made on such damaged portions of the Work) by the action of the elements or from any other cause, whether arising from the non-execution of the Work. The Contractor shall rebuild, repair, restore, and make good all injuries, losses, or damages to any portion of the Work or the materials occasioned by any cause before fts completion and acceptance and shall bear the expense thereof, except for such injuries, losses, or damages as are directly and approximately caused by acts of the Cfty." This wording is in all City contracts and is provided to protect the City during the construction phase of the work until all work is completed and accepted. This particular section was discussed in detail with the Contractors during the pre-bid conference on September 30, 1997. FINDINGS AND ALTERNATIVES: Alternatives for the City Council to consider: 1. Award a contract to the Granite Construction Company in the amount of $449,449.00, to Construct the Dune Palms Road/Whitewater River Crossing Improvement Project, Project No.97-06. 2. Do not award a contract for Dune Palms Road/Whitewater River Crossing Improvement Project, Project No.97-06. This alternative will have the effect of delaying this project and may result in the loss of the State allocated Surface Transportation Program Funding. 3. Pr vide staff with alternative direction. ipubrilic Works rector/City Engineer CAV/N N/as Attachment 1- Bid Summary 2- CVWD letter dated October 6, 1997 OO??2?S O*?3 F??P\VD?PT?flUNCIL I99?97IO2I.wpd BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maC OF AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: October 21, 1997 CONSENT CALENDAR: ITEMTITLE: Approval of Amendment #2 to the STUDYSESSION: Pavement Management System Professional Services Agreement to increase the Street sign inventory PUBLIC HEARING: amount of 1,500 to 2,200, at an increased cost of approximately $9,310 RECOMMENDATION: Approve Amendment #2 to the Pavement Management System, Professional Services Agreement to increase the street sign inventory amount of 1,500 to 2,200, at an increased cost of approximately $9,310. FISCAL IMPLICATIONS: There is currently $200,000 available in Public Works Street Maintenance, Contract Services Account No. 101-453-609-000. This account provides for contracted maintenance activities associated with the City's Comprehensive Street Maintenance Program. Therefore, there are adequate funds available for this recommendation. BACKGROUND AND OVERVIEW: During the January21, 1997, City Council meeting, Council awarded a Professional Services Contract to Berryman and Henigar for preparation of the City's Pavement Management System PMS) in the amount of $86,076.10. The scope of services to be provided by Berryman and Henigar are as follows: Citywide Street Sign Inventory Citywide Street Sign Condition Evaluation Citywide Street Sign Picture Linking to MapInfo Citywide Street Segment Inventory Providing Pavement Condition Survey Arterial and Collector) Updating City's MapInfo Basemap Providing Pavement Management System Training Provide a Five Year Maintenance/Budget Forecast OOO21?? BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12maPrior to presenting this Agreement to Council for authorization at the January 21, 1 997, meeting, staff negotiated the terms and conditions of this project with Berryman and Henigar representatives. At these negotiations, it was necessary to determine a best-guess estimate on the total number of street signs city-wide. Based upon the number of intersections and miles of streets within the City's street network, the total was mutually estimated to be 1,500 signs. Upon completion of the street sign inventory, the total number of street signs inventoried was actually 2,200, exceeding the original estimate by 700 signs. The 2,200 figure excludes street name signs which, if included, would bring the total number of signs city-wide to approximately 3,000. On September 19, 1997, staff received notification from Berryman and Henigar of the increased number of street signs. The notification contained two options for the City to review and has been made part of this report as Attachment No. 1. At this point, staff is recommending Option No. 2, as noted in the Berryman and Henigar letter. Approval of this recommendation allows the City to have a complete Street Sign Inventory. FINDINGS AND ALTERNATIVES: Alternatives available for the City Council to consider: 1. Approve Amendment #2 to the Pavement Management System, Professional Services Agreement to increase the street sign inventory amount of 1500 to 2,200, at an increased cost of approximately $9,310. 2. Deny approval of Amendment #2 to the Pavement Management System, Professional Services Agreement to increase the street sign inventory amount of 1,500 to 2,200, at an increased cost of approximately $9,310. 3. Provide staff with alternate direction. Public rks Director/City Engineer 000214 002 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma DEPARTMENT REPORTS: A?I O? TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manage?? DATE: October21, 1997 RE: Department Report-Response(s) to Public Comment The following are responses to public comments made at the October 7, 1 997 City Council meeting: 1. Mr. Seth Ettinger spoke regarding drainage issues in the City. * Staff directed to report back to the Council on November 1 8th 2. Mr. Robert Tyler spoke regarding Desert Sands Unified School Districts prioritizing of new school construction. * No response necessary. MEMOCCPUBLIC? 7????pd 000233 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma DEPARTMENT REPORTS: E 0 MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety DATE: October21, 1997 RE: Department Monthly Report September Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of September. The reports depict the following highlights: * Year to date building permit valuation is $78,855,510, which represents an issuance of 1 1 28 building permits through September. * 1 406 animal control cases have been handled through September; * 1,219 code compliance cases have been initiated through September; * 21 new business licenses were issued in September. OOO23? BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma DEPARTMENT REPORTS: rOF?? MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Marni Kunsman, Recreation uperviso?V< VIA: Tom Hartung, Building & Safety Director DATE: October21, 1997 SUBJECT: Transmittal of Community Services Department Report for the Month of September1997 UPCOMING EVENTS OF THE PARKS AND RECREATION DEP?MENT FOR THE MONTH OF NOVEMBER 1997: Nov 5 Welcome Party and Free Ice Cream Social, Sr. Center Nov 5 Dog Obedience, Session Two, La Quinta Sports Complex Nov 5 Revolutionary American Cuisine, Session Two, La Quinta High School Nov 6 Aches, Pains & Relief, Health Seminar, Sr, Center Nov 6 Beginning Spanish Lessons, Sr. Center Nov 7 Intermediate Spanish Lessons, Sr. Center Nov 8 Second Annual, La Quinta Pizza Hut 2 on 2 Grass Volleyball Tournament Nov 11 Smooth Style, Ballroom Dance Session Three, La Quinta High School Nov 11 Latin Style, Ballroom Dance Session Three, La Quinta High School Nov 1 2 How Women Can Avoid Financial Mistakes, Financial Seminar, Sr, Center Nov 1 3 Swing Style, Ballroom Dance Session Three, La Quinta High School Nov 1 3 West Coast Swing, Ballroom Dance Session Three, La Quinta High School Nov 1 3 Afterschool Program Fall Recital, Truman School Nov 4 Afterschool Program Fall Recital, Adams School Nov 1 5 A to Z for Golf, Session Three, La Quinta Golf Ranch Nov 1 5 Golf- Back to the Beginning, Session Three, La Quinta Golf Ranch Nov 1 5 Introduction to Horsemanship, Session Three, Empire Polo Grounds Nov 1 5 NFL Gatorade Punt, Pass & Kick Sectional, La Quinta High School Nov 1 8 Diabetes Screening & Seminar, Sr. Center Nov 1 8 Free Hearing Consultation with Crofut of Miracle Ear, Sr. Center Nov 1 9 Healthy Cooking Class, Sr. Center Nov 1 9 Dance to the Stan Miller Combo, Sr. Center Nov 20 Thanksgiving Luncheon, Sr. Center Nov 22 Dance to the Stan Miller Combo, Sr. Center Nov 30 A Christmas Carol, Theater Presentation, South Coast Repertory 00024 BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma V AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: October 21, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Transmittal of Revenue and Expenditures Report dated PUBLIC HEARING: August31, 1997 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: Transmittal of the August 31, 1997 Statement of Revenue and Expenditures for the City of La Quinta. JohnM. Falconer, Finance Director OOO24? BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma DEPARTMENT REPORTS: TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: October 21, 1997 SUBJECT: Transmittal of Public Works/Engineering Department Report for the Month of September 1997. Attached please find the following: I Summary of Citizen Request reports received; * Summary of Graffiti reports received; * Plan Check Applications received; * Encroachment Permits received; * List of Capital Improvement Project status; * Maintenance Report. hr 5 A. Vogt F,\PWDEPT\COUNC L\1997\?71Qd,pt.?pd BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02 ing -> 12ma NOTEXTPAGE BIB] 12-20-1999-U01 11:49:23AM-U01 ADMIN-U01 CC-U02 10-U02 21-U02 1997-U02