1993 08 03 CCing -> 13Af?p
CITY COUNCIL
AGENDA
COUNCIL CHAMBER
78-495 Calle Tampico
La Quinta, Calilorma 92253
Regular Meeting
August 3, 1993 3:00 P.M.
CALL TO ORDER Beginning Res. No.93-67
a. Pledge of Allegiance Ord. No.234
n Roll Call
CONFIRMATION OF AGENDA
APPROVAL OF MINUThS
a. Approval of Minutes of July 26, 1993.
ANNOUNCEMENTS
PRESENTATIONS
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for a public
hearing. Please complete a request to speak" form and limit your comments to three
minutes.
O()GG?i
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ing -> 13WRrrl?N CORRESPONDENCE
a. Letter from BIA regarding a meeting with the City Council and City Manager.
BUSINESS SESSION
1. Consideration of SunLine Services Group Revised Joint Powers Agreement.
a) Minute Order Action. /? t)
2. Report of Planning Commission Action on Plot Plan 93-504 to Allow Construction
of Maintenance Building and Security Guardhouse for t1The Q?Quarry Located South
& East of Lake Cahuilla. Applicant: Winchetter Asset Management for La Quinta
Goff a) Minute Order Action.
3. Report of Planning Commission Action on Public Use Permit 93-015 to Allow the
Installation and Operation of a Cellular Antenna on Property Located at 81-600
Avenue 58 Im Complex). Applicant: PacTel Cellular.
/? /?
a) Minute Order Action.
4. Consideration of Recommendation for Community Services Grant Funding for Fiscal
Year 1993/94.
a) Minute Order Action.
5. Consideration of Contract Award to Construct the Senior Center.?
a) Minute Order Action.
6. Consideration of Proposal to Underground Power Lines at the Eisenhower
Drive/Avenue 50 Intersection.
a) Minute Order Action.
7. Consideration of Resolution Setting an Alternative Fuel Vehicle Policy.
a) Resolution Action.
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and Vendors Residing in the City of La Quinta.
a) Resolution Action.
Consideration of Approval of the Issuance and Sale of Bonds in an Amount Not to
L Exceed $2,260,937.72.
a) Resolution Action 2).
Th
10. Consideration of Agreement with the La Quinta Chamber of Commerce for Fiscal
Year 1993/94.
11. Second Reading of Ordinances:
Ordinance No.232 re: Location of Council Meetings
Ordinance no.233 re: Hillside Conservation Zoning
CONSENT CALENDAR
Note: Consent Calendar items are considered to be routine in nature and will be approved
by one motton.
1. Approval of Demand Register Dated August 3, 1993.
2. Authorization for Overnight Travel for the Director of Building and Safety.
Rejection of Claim by Attorney R. Sebastian Gibson on Behalf of Michael and Ruth
Ann Shulby Date of Loss January 7, 1993.
Award of Bid for Tree Trimming Project 93-6.
Adoption of Resolution of the City Council of La Quinta Accepting a Gift. 9 /
6. Authorization for Overnight Travel for Administrative Analyst to Attend Municipal
Management Assistants of Southern California's Annual Conference in San Diego
from August 11-13, 1993.
Acceptance of La Fonda Median Landscape Improvement Project 92-18.
Approval of Amendment to CVAG Funding Agreement with the Whitewateri
Washington Street Bridge.
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A. Discussion of the Creation of a La Quinta Volunteer Program.
/2. Discussion of the Creation of a Cultural Arts Commission.
Discussion of Mternative Interim Intersection Configuration at Eisenhower Drive
and Avenida Montezuma.
REPORTS AND INFO?ON ITEMS
a. CVAG Committee Reports
b. SunLine Reports
C. C. V. Mountains Conservancy
d. C. V. Recreation & Park District Minutes of July 7, 1993
DEPARTMENT REPORTS
a. City Manager
b. City Attorney
C. Administrative Services Director None
d. Building and Safety Director None
e. Finance Director None
f. Planning and Development Director None
g. Public Works Director None
h. Sheriff's Station Commander None
MAYOR AND COUNCIL MEMBERS ITEMS
a. Discussion of Re-Naming Calle Tampico. Pena)
b. Discussion of Formation of a Youth Committee. Pena)
C. Discussion of Purchase of One-Hundred Tickets for Scott Leason Fundraiser. Pena)
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
PRESENTATiONS?
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ing -> 13PUBLIC COMMENTjj
This is the time set aside for public comment on any matter not scheduled for a public
hearing. Please complete a request to speak"fonn and limit your comment to three minutes.
PUBLIC HEARINGS
1. General Plan Amendment 93443 and Change of Zone 934)75 Request for Approval
of General Plan Amendment from Open Space with a Mineral Resource Designation
to Low Density Residential 2-4 du/ac) and a Change of Zone from H-C Hillside
Conservation) to R-5 and R-1-20,000. Applicant: Winchester Asset Management
for La Quinta Goff Proper?ies). p
a) Resolution Action on General Plan Amendment.
b) Motion to take up Ordinance No. title and number only
and waive further reading Chg. of Zone?.
c) Motion to introduce Ordinance No. on lirst reading.
CLOSED SESSION
a. Discussion of on-going litigation pursuant to Government Code Section 54956.9(a)
Riverside County Interpleader Action Case No.234997
b. Discussion of personnel pursuant to Government Code Section 54957
Meet and Confer Issues
Personnel Schedule
DECL?ON OF POSTING
I, SAUNDRA L. 3UHOLA, City Clerk of the City of La Quinta, California, do hereby
declare that the foregoing agenda for the City Council Meeting of August 3, 1993 was
posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the
bulletin board at the La Quinta Chamber of Commerce on Friday, July 30, 1993.
July 30, 1993
UNDRA City Clerk
City of La Quinta, California
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14:2-, rIH? L?LL? F. 1/i
BER
riverside county region
C fl? Ifl? Coiilbrr?i?
July 27, 1993
Mayor John Pena via Fa?sirnile
City of La Quinta
78-49? Calle Tampico
P. 0. Box 1?O4
La Quinta, CA 92253
DQar John:
On behalf of the member? of the Building Industry
Association Desert Council, I would like to suggest a
luncheon meeting between your city council, yourself, and
Thy membership at noon on a day of your choice during the
week of August 23, 1993.
thought it is time to meet again as you have a new
city manager and virtually a new city council. The
out1?ne or the meeting would be a brief presentation by
the City of La Quinta, followed by a question and answer
Bession. This Would enable our membership to better
nderstand your city, 4iscuss any general problems, and
promote open communication.
We understand this would have to be an announced public
meeting, to meet the requirements of the rown Act, and
would ask your staff to handle that detail.
I would appreciate hearing from you at 36O-247? as soon
as possible so that we might begin preparations for this
important meeting.
sincerely,
Executive Director
Desert Council
/skh
cc: Lindsey Lam?erson
Frank Pankratz
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COUNCIL MEETING DATE: August 3, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
Consideration of SunLine Services BUSINESS SESSION: I
Group Revised Joint Powers
Agreernent. CONSENT CALENDAR:
STUDY SESSION:
SUMMARY:
On June 1st and June 15th the Council reviewed the request of the SunLine
Transit Authority to establish a new Joint Powers Agency to handle all non-
transit functions including regulations of the taxi cab industry, the sale of
natural gas and graffiti removal. City Council action during the June 15th
consideration was to table the matter of SunLine Services Group JPA.
On July 21st the City received the adjusted SunLine Services Group Joint
Powers Agreement. This Agreement was intended to replace the previous
SunLine Services Group joint powers agreement and also was intended to
address the concerns of the City of Palm Springs and La Quinta.
On July 19th the City received an additional proposed Joint Powers Agreement
which is intended to replace the draft received on June 21st. Both the June
21st and July 19th correspondence and agreements have been reviewed by staff
and legal counsel.
FISCAL IMPLICATIONS:
None at this time.
Approved By:ffift
RECOMMENDATION:
Direct staff to transmit the City's comments to the SunLine Transit Agency.
Submitted By: Approved for submission to
ix mjlCoLu?ficiW#k
S:gr?? Robert L. Hunt
City Manager
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COUNCIL MEETING DATE: AUGUST 3, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING
ACCEPTANCE OF REPORT OF PLANNING BUSINESS SESSION:
COMMISSION ACTION ON PLOT PLAN 93-504 TO
ALLOW CONSTRUCTION OF A MAINTENANCE CONSENT CALENDAR:
AND SECURITY GUARDHOUSE FOR THE
QUARRY? LOCATED SOUTH AND EAST OF LAKE STUDY SESSION:
CAHUILLA
APPLICANT: WINCHESTER ASSET
MANAGEMENT FOR LA QUINTA
GOLF PROPERTIES)
SUMMARY:
This request was considered by the Planning Commission at its meeting of July 27,1993, and
unanimously approved subject to conditions
FISCAL IMPLICATIONS:
None
APPROVED BY:
RECOMMENDATION:
By Minute Motion 93- move to accept for file this report of action taken by the Planning
Commission.
Submitted by: Approved for submission to City Council:
JE Y HE AN, PLANNING DIRECTOR ROBERT L. HUNT, CITY MANAGER
cc#14
uOC?
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MEETING DATE: AUGUST 3, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING
ACCEPTANCE OF THE PLANNING COMMISSION BUSINESS SESSION: 5
REPORT OF ACTION ON PUBLIC USE PERMIT 93-
015 TO ALLOW THE INSTALLATION AND CONSENT CALENDAR:
OPERATION OF A CELLULAR ANTENNA ON
PROPERTY LOCATED AT 81-600 AVENUE 58 lID STUDY SESSION:
COMPLEX)
APPLICANT: PACTEL CELLULAR
SUMMARY:
This request was considered by the Planning Commission at its meeting of July 27,1993. The
Planning Commission approved the permit unanimously after staff answered questions about fencing.
FISCAL IMPLICATIONS:
No fiscal implications will be imposed on the City.
APPROVED BY:
RECOMMENDATION:
By Minute Motion 93- move to accept for file this report of action taken by the Planning
Commission.
Submitted by: Approved for submission to City Council:
RRY AN, PLANNING DIRECTOR ROBERT L. HUNT, CITY MANAGER
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ing -> 13COUNCIL MEETING DATE: August 3, 1993 AGENDA CATEGORY:
ITEM TITLE: Consideration of PUBLIC HEARING:
Recommendation for 1993-94 Community
Services Grant Funding BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
SUMMARY: The Community Services Commission is charged with screening and
recommending Community Service Grant applicant. The Commission reviewed
applications for funding and screened out three proposals that did not meet
the criteria established by the Commission and approved by the Council. The
Commission is presenting its recommendations for funding.
FISCAL IMPLICATIONS: Funding for grants in the amount of $25,000 is budgeted
within the Legislative Division.
Approved By:?
RECOMMENDATION: Staff recommends that the Council approve the Commission's
recommendation.
Submitted By: Approved for submission to
City Council:
Cgcjat
Robert L. Hunt
City Manager
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COUNCIL MEETING DATE: August 3, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
Consideration of Contract Award to BUSINESS SESSION:?
Construct the Senior Center
CONSENT CALENDAR:________
STUDY SESSION:
SUMMARY:
This project is scheduled to be constructed during the 1993-94
fiscal year. The Council authorized a call for bids for this
project at the June 15 meeting. A notice inviting bids was
published July 9 and July 16 with a bid date of August 2 at 10:00
a.m., the day before the Council meets to consider this item.
Since the bids will be received subsequent to the preparation of
this staff report, a supplemental staff report will be made
available to the Council.
FISCAL IMPLICATIONS: APPROVED BY:
The total budget for the project is $1,512,500. Funds are
available in the FY 1993-94 Budget.
RECOMMENDATION:
The recommendation will be included in the supplemental staff
report to be issued on August 3, 1993.
Submitted by: Approved for submission to
City Council:
T
igna Robert L. Hunt, City Manager
jy
FRRI1d
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ing -> 13COUNCIL MEETING DATE: 8/03/93 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
lID Proposal to Underground Power
Lines on Eisenhower Drive/Avenue BUSINESS SESSION:
50 Improvement Project
CONSENT CALENDAR:
STUDY SESSION:
SUMMARY:
The Imperial Irrigation District lID) has four utility poles and an existing underground power vault that
conflict with pending improvements on the Eisenhower Drive/A Y'eni?e 50 Improvenient project. lID is
responsible for relocating these facilities at its expense. However, lID considers pole relocation to be
an interim solution and thus poorly spent funds. Therefore, lID has proposed to place the overhead
power lines into underground conduits and vaults. lID is requesting the City to participate in the cost
of this approach.
FISCAL IMPLICATIONS: APPROVED BY: 7<
lID has estimated the total cost to install the proposed underground power facilities to be $80,000. The
cost sharing proposal is structured by dividing the work into logical components. The City would be
responsible for installing the underground structures ie conduits and vaults). lID would provide the
vaults and be responsible for all electrical cabling. lID estimates the City's share of the proposed work
to be approximately $20,000, and lID's share would be $60,000. The City's actual cost is dependant
on the change order amount that is eventually negotiated with Granite Construction Company, the
contractor hired by the City to construct the Eisenhower Drive/Avenue 50 improvements.
The Eisenhower Drive/Avenue 50 Improvement project account has an approximate $63,000
construction contingency reserve for change orders which is sufficient to cover the City's work
component proposed by lID.
RECOMMENDATION:
It is recommended the Council authorize staff to proceed with the undergrounding of the power lines
with the conditions as stipuTated in the staff report.
Submitted by: Approved for submission to
City Council:
Signature Robert L. Hunt, City Manager
SS/ld
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ing -> 13 E?NG DATE: AUGUST 3, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING
CONSIDERATION OF A RESOLUTION SETTING AN BUSINESS SESSION: 7
ALTERNATIVE FUEL VEHICLE POLICY.
CONSENT CALENDAR:
STUDY SESSION:
SIJMMARY:
Sunline Transit Agency, in August of this year, will distribute a Request for Proposals FP) to the Valley
cities. This RFP, through an application process, can provide money to the City to supplement the purchase
of new alternate fuel vehicles or conversion of existing standard fuel vehicles at no cost to the City. The
money for the purchase or conversion will come from mitigation monies from the Colmac Energy
Corporation and Southern California Gas Company. The anticipated conversion cost per vehicle is between
$2,500 and $5,000. The supplemental money for new vehicles purchases is between $3,500 and $7,000.
The City will have until August 31st to submit an application to the Sunline Transit Agency. The application
must contain a City resolution showing evidence of alternative fuel commitment.
The City's General Plan has established the City's interest in supporting alternative fuel vehicles. The
attached resolution further clarifies the City's intent of supporting alternative fuel vehicles. A representation
from Sunline Transit Agency will be available at the City Council meeting for questions. In addition, the
draft RFP is attached for Council reference.
FISCAL IMPLICATIONS:
The City can apply for monies to help purchase or pay for the conversion of up to three existing vehicles.
The conversion would be totally paid for by the Sunline program. The City is under no obligation to convert
or purchase vehicles. The maintenance and fuel costs for the converted vehicles will be less costly than
standard fuel vehicles.
APPROVED BY:
RECOM?IlENDATION:
Move to adopt City Council Resolution 93- setting an Alternative Fuel vehicle Policy and authorizing the
City to apply for mitigation money for the conversion of up to three City vehicles.
Submitted by: Approved for submission to City Council:
3 RY MAN, PLANNING DIRECTOR ROBERT L. HUNT, CITY MANAGER
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ing -> 13COUNCIL MEETING DATE: August 3, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
Consideration of'a Resolution adopting BUSINESS SESSION:
a pOliCy to encourage contracts with
firms and vendors in the City of CONSENT CALENDAR:
La Quinta
STUDY SESSION:
SUMMARY:
Consideration of a Resolution adopting an incentive program for contractors
which utilize supplies or equipment purchased in La Quinta during the
performance of a contract for the City of La Quinta.
FISCAL IMPLICATIONS:
None at this time. However, should the proposed resolution be approved, upon
award of contract the fiscal implications per each respective contract shall
be explained in the accompanying staff report.
Approved By:?
RECOMMENDATION:
Adopt Resolution of the City Council of the City of La Quinta adopting a buy
in La Quinta Incentive Program for Contractors with the City.
Submitted By: Approved for submission to
City Council:
Signature Robert L. Hunt
City Manager
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ing -> 13MEETING DATE: AUGUST 3, 1993 AGENDA CATEGORY:
PUBLIC HEARING:
ITEM TITLE:
BUSINESS SESSION:
CONSIDERATION OF APPROVAL OF THE ISSUANCE AND
SALE OF BONDS FOR ASSESSMENT DISTRICT NO. 92-1 CONSENT CALENDAR:
IN AN AMOUNT NOT TO EXCEED $2,260,937.72.
STUDY SESSION:
SUMMARY:
A portion of the Phase V Cove Improvements includes sewer system installation
that is to be funded by a bond issue. The bond debt service will be covered
by assessments to the properties receiving the benefit. Attached are the
resolutions and agreements related to this bond issue.
FISCAL IMPLICATIONS: APPROVED BY:
The bond issue costs and debt service are borne by Assessment District 92-1
and are included in the property assessments. The 93-94 budget for Phase V
includes the contribution of bond proceeds as a funding source for the
project in an amount not to exceed $2,260,937.72. The total cost of the
Phase V project is $6,521,297.
RECOMMENDATION:
It is recommended the City Council approve:
1- Resolution No. 93- determining unpaid assessments and the manner of
payment;
2- Resolution No. 93- providing for the issuance and sale of bonds for
Assessment District No. 92-1 in an amount not to exceed $2,260,937.72;
3- The Paying Agent I Registrar Agreement;
4- Authorization for the City Manager or his designee to negotiate for
professional services for construction inspection, survey,
administration, compaction testing, and centerline monumentation in an
amount not to exceed the budgeted amount of $391,000.
Submitted by: Approved for submission to
City Council:
7%??
Signatur Robert L. Hunt,
City Manager
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ing -> 13COUNCIL MEETING DATE: August 3, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
Consideration of Agreement with the La BUSINESS SESSION:
Quinta Chamber of Commerce for Fiscal
Year 1993/94. CONSENT CALENDAR:
STUDY SESSION:
SUMMARY:
Consideration of Agreement for Contract Services with the Chamber of
Commerce. Proposed contract amount of $140,000 for Fiscal Year 1993/94
includes $15,000 for *`Mainstreet Marketplace'? Street Fair six special event
street fairs).
FISCAL IMPLICATIONS:
The adopted Fiscal Year 1993/94 Redevelopment Agency Budget includes an
appropriation of $125,000 for the proposed contract with the Chamber of
Commerce. Should the proposed agreement be approved for $140,000 the
Redevelopment Agency will need to appropriate an additional $15,000 to
fulfill the payment obligations pursuant to the Agreement.
Approved By: 74
RECOMMENDATION:
Approve the Contract Services Agreement with the Chamber of Commerce and
appropriate $15,000 from the Redevelopment Agency Reserve Funds to the
Professional Services Account $7,500 Project Area No. 1 and $7,500 in
Project Area No. 2).
Submitted By: Approved for submission to
Council:
Signature Robert L. Hunt
V
City Manager
u'00215
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ing -> 13 BUSINESS SE?SI0N NO. t?
ORDINANCE NO.232
AN ORDINANCE OF THE CITY OF LA QUINTA, CALIFORNIA,
AMENDING SECTION 2.04.020 OF THE LA QUINTA MUNICIPAL
CODE RELATING TO PLACE OF REGULAR MEETINGS OF THE CITY
COUNCIL.
WHEREAS, the City Council of the City of La Quinta wishes to amend Chapter
2.04, Council, of the La Quinta Municipal Code relating to the regular meeting place of the City
Council;
NOW, THEREFORE, THE CITY COUNCIL DOES HEREBY ORDAIN AS
FOLLOWS:
SECTION 1. Chapter 2.04.020 of the La Quinta Municipal Code is hereby
amended to read as follows:
The regular meetings of the City Council shall be held at the Civic Center, 78-
495 Calle Tampico, La Quinta, California.
SECTION 2. EFFECTIVE DATE: This Ordinance shall be in full force and
effect thirty days following date of adoption.
SECTION 3. POSTING: The City Clerk shall, within 15 days after passage of
this Ordinance, cause it to be posted in at least three public places as designated by Resolution
of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause
this Ordinance and its certification, together with proof of posting, to be entered into the Book
of Ordinances of this City.
PASSED, APPROVED and ADOPTED by the City Council of the City of La
Quinta, California on this 3rd day of August, 1993 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
JOHN J. PENA, Mayor
City of La Quinta, California
OOO'.?3 7
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ORDINANCE 233
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, AMENDING CHAPTER 9.145
HC HILLSIDE CONSERVATION ZONE) OF THE LA
QUINTA MUNICIPAL CODE.
CASE NO.: ZOA 93-034 CITY OF LA QUINTA
The City Council of the City of La Quinta does ordain as follows:
SE?ON 1. Section 4.1 of Riverside County Ordinance 348 which was adopted
by reference by this City Council by Ordinance 5, operative August 29, 1982), as amended, is
further amended as stated in Exhibit A".
SE?ON 2. ENVIRONMENTAL. The Zoning Ordinance Amendment has
complied with requirements of The Rules to Implement the California Environmental Quality
Act of 1970" as amended and adopted in City Council Resolution 83-68), in that the Planning
Director conducted an initial Study and has determined that the proposed amendment will not
have a significant adverse impact on the environment, and that a Negative Declaration of
Environmental Impact should be adopted.
SECTION 3. EFFECTIVE DATE. This Ordinance shall be in full force and
effect thirty 30) days after its adoption.
SECTION 4. PO?NG. The City Clerk shall, within 15 days after passage of
this Ordinance, cause it to be posted in at least three public places designated by resolution of
the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this
Ordinance and it's certification, together with proof of posting to be entered into the Book of
Ordinances of the City of La Quinta.
The foregoing Ordinance was approved and adopted at a meeting of the City Council of
the City of La Quinta held on this 3rd day ofAugust_, 199?3, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
oRDDRFT.O33 1
Oo???3.)
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COUNCIL MEETING DATE: AUGUST 03, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
BUSINESS SESSION:
Demand Register CONSENT CALENDAR: I
STUDY SESSION:
BACKGROUND:
Prepaid Warrants 15858 15863 $1,246.29
Payable Warrants 15968 16027 449,000.17
$450,246.46
FISCAL IMPLICATIONS: APPROVED BY:___
Demand of Cash $450,246.46
RECOMMENDATION:
Approval of Demand Register
Submitted by: Approved for submission to
City Council
Signatur ROBERT L. HUNT
CITY MANAGER
000242;
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ITEM TITLE: PUBLIC HEARING:
Authorization for Overnight BUSINESS SESSION:
Travel for the Director of
Building and Safety CONSENT CALENDAR:
STUDY SESSION:
DEPT. REPORT:
SUMMARY:
The International Conference of Building Officials is holding its
annual business meeting in Sacramento from September 12 to 17,
1993. Please see attached travel request for conference highlights
and program relevance to the City.
FISCAL IMPLICATIONS: APPROVED BY:
Registration $325.00 Funds in the amount of $1,000 are budgeted
Transportation 210.00 in the Building and Safety's Travel &
Meals 100.00 Meetings Account for this conference.
Lodging 362.00
$997.00
RECOMMENDATION:
Authorize the Director of Building and Safety to attend the annual
business meeting.
Submitted by: Approved for submission to
City Council:
II?
Tom Hartu ng/ Robert L. Hunt
Building and Safety Director City Manager
OOO?4?';
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ing -> 13COUNCIL MEETING DATE: August 3, 1993 AGENDA CATEGORY:
PUBLIC HEARING:
ITEM TITLE: Rejection of Claim by
Attorney R. Sebastian Gibson on BUSINESS SESSION:
Behalf of Michael and Ruth Ann Shulby
Date of Loss January 7, 1993. CONSENT CALENDAR:
STUDY SESSION:
SUMMARY: Attached is a copy of the claim filed by attorney R. Sebastian
Gibson on behalf of Michael and Ruth Ann Shulby, date of loss January 7,
1993. Also attached is the letter from the Coachella Valley Joint Powers
Insurance Authority recommending rejection of the claim.
FISCAL IMPLICATIONS: None
APPROVED BY:_________________
RECOMMENDATION: Reject the claim by attorney R. Sebastian Gibson on behalf of
Michael and Ruth Ann Shulby, date of loss January 7, 1993.
Submitted by: Approved for submission to
Pamela LiCalsi City Council:
Administrative Analyst
ROBERT L. HUNT, CITY MANAGER
u#e 2";k
OO??43
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z
COUNCIL MEETING DATE: 8/03/93 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
Consideration of Contract Award
for Palm Tree Trimming; Project 93-6 BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
SUMMARY:
Each year the City awards a contract to have city owned palm trees trimmed that are located in the city street right-of-way
and on other city owned properties. There are 903 palm trees to be trimmed this year. A list of location? is attached for
Council review.
FISCAL IMPLICATIONS: APPROVED BY:
Three 3) bids were received; they are as follows in ascending order:
Vargas Tree Service, Thermal $ 8,127.00
Green Thumb, La Quinta $ 9,030.00
Asplundh Tree Expert Co, San Diego $21,626.85
Vargas is the lowest responsible bidder. The Pahn Tree M?ijite?ance account has a $]2,000 appropriation in the FY 1993-94
budget; therefore, the low bid is within budget.
RECOMMENDATION:
Award the Palm Tree Trimming contract to Vargas Tree Services, of Thermal, in the amount of $8,127.00 and authorize
the City Manager to execute the contract.
Submitted by: Approved for submi?sion to
City Council:
Signature Robert L. Hunt, City Manager
SDS/ld
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ing -> 13COUNCIL MEETING DATE: August 3, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
Approval of Resolution of the City Council BUSINESS SESSION:
of La Quinta Accepting a Gift.
CONSENT CALENDAR: g
STUDY SESSION:
SUMMARY:
Attached is a Resolution formalizing the acceptance of certain donations for
the Kidsline Program. Those donations include $5750 from Arco, $5750 from
the Weingart Foundation and $500 from the La Quinta Hotel.
FISCAL IMPLICATIONS:
Receipt of Funds to offset the cost of the Program. Total receipts for the
program are $12,000.
Approved By:?
RECOMMENDATION:
Adopt the Resolution of the City Council of the City of La Quinta,
California, Accepting a Gift.
Submitted By: Approved for submission to
City Council:
Signature Robert L. Hunt
City Manager
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Hz;
*
COUNCIL MEETING DATE: August 3, 1993 AGENDA CATEGORY:
PUBLIC HEARING:
ITEM TITLE: Authorization for Over-
night Travel for Administrative BUSINESS SESSION:
Analyst to attend the Municipal
Management Assistants of Southern CONSENT CALENDAR:
California's Annual Conference in
San Diego from August 11-13, 1993. STUDY SESSION:
SUMMARY: Attached is the travel request form and conference information for
the Municipal Management Assistants of Southern California's Annual
Conference. The conference is in San Diego from August 11-13.
FISCAL IMPLICATIONS: The estimated cost for attendance is $405.00. Funds in
the amount of $650.00 are budgeted in the City Manager's Travel and Meetings
Account for this conference.
APPROVED BY:________________
RECOMMENDATION: Approve the overnight travel for Administrative Analyst to
attend the Municipal Management Assistants of Southern California's Annual
Conference in San Diego from August 11-13.
Submitted by: Approved for submission to
PAMELA LICALSI City Council:
Administrative Analyst
$?ture /:(j?
ROBERT L. HUNT, CITY MANAGERj??
000263
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ing -> 13COUNCIL MEETING DATE: 8/03/93 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
Acceptance of La Fonda Median Landscape
Improvements Project No.92-18 BUSINESS SESSION:
CONSENT CALENDAR: 7
STUDY SESSION:
SU?IMAR
Staff, the design consultant, and the landscape contractor performed a walk through of improvements
on 7/19/93, which was the condusion of the contract specified 90-day maintenance period. There are
no outstanding punch list items.
FISCAL IMPLICATIONS: APPROVED BY:
There are no additional costs associated with project acceptance.
RECOMMENDATION:
Accept La Fonda median landscape improvements in ace and complete. Direct the City Clerk to file
a Notice of Completion with the County Recorder within five days and authorize release of the retention
funds 35 days after Council acceptance of this project.
Submitted by: Approved for submission to
City Council:
Signature Robert L. Hunt, City Manager
JMF/ld
OOG?'?
4')
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ing -> 13COUNCIL MEETING DATE: August 3, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
Approval of Amendment to CVAG Funding Agreement BUSINESS SESSION:
for the Whitewaterlwashington Street Bridge.
CONSENT CALENDAR:
STUDY SESSION:
SUM?IARY:
Fifty percent of the funding for eligible costs of the Washington Street bridge project is derived from Measure A?TUMF funds
admimstered by the Coachella Valley Association of Governments CVAG). The City's current funding agreement with
CVAG addresses design engineering and construction management of the project; it provides 50% funding for these two
professional services in the amount of $220,256.
Design is now complete and a construction contract has been awarded. The CVAG agreement must be amended to include
construction costs as well as the increased costs for construction management due to additional work items approved by the
City Council during the design phase of the project.
The attached draft amendment provides for continued Measure AITUMF funding. As discussed in the cover letter from
CVAG, the draft could be revised in the CVAG review process. Approval by the City a? this time, however, may expedite
the approval process and insure that costs incurred by the City are promptly reimbursed.
FISCAL IMPLICATIONS: APPROVED BY: 7
Approval of the attached amendment will increase CVAG's reimbursement commitment from $220,256 to a total of
$1,406,173, or 50%, of all eligible project costs.
RECOMMENDATION:
Approve the attached draft agreement providing Measure AITUMF funding participation in the WhitewaterIWashington Street
Bridge Project.
Submitted by: Approved for submission to
City Council:
Signature Robert L. Hunt
City Manager oOO,,,,r'??2
FB/fb
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ing -> 13COUNCIL MEETING DATE: August 3, 1993 AGENDA CATEGORY:
ITEM TITLE: Discussion of the Creation PUBLIC HEARING:
of a La Quinta Volunteer Program.
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION: I
SUMMARY: The City Council was contacted by Community Services Commissioner
Norris Bernard regarding his willingness to assist in developing and
coordinating a Volunteer Program for the City of La Quinta. The primary
focus of the program would be to provide volunteer assistance to City
departments.
FISCAL IMPLICATIONS: First year costs for a pilot program are estimated to
be $1,500-$2,OOO.
Approved By:
RECOMMENDATION: Staff recommends that City Council review the proposed City
of La Quinta Volunteer Program, and provide staff with direction following
Council?s discussion of this item.
Submitted By: Approved for submission to
Clint Bohlen, City Council:
Park R creation Manager
Robert L. Hunt
City Manager
OOO2?O
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ing -> 13-COUNCIL MEETING DATE: August 3, 1993 AGENDA CATEGORY:
PUBLIC HEARING:
ITEM TITLE: Discussion of the Creation
of a Cultural Arts Commission BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
SUMMARY: At the July 6, 1993 City Council meeting, the Council directed
staff to prepare a study session item which addressed the possible creation
of a La Quinta Cultural Arts Commission. Specifically, staff was directed to
review the Rancho Mirage Commission and similar commissions in other cities.
The Council directed staff to specifically address the mission of a Cultural
Arts Commission.
FISCAL IMPLICATIONS: None at this time.
APPROVED BY:__
RECOMMENDATION: Staff recommends that City Council provide direction
following Council's discussion of this item.
Submitted by: Approved for submission to
Clint Bohlen, City Council:
Parks & Recreation Manager
t\? L?t.Thi?7?
Signature ROBERT L. HUNT, CITY MANAGER
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ing -> 13TCOUNCIL MEETING DATE: 8/3/93 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
Consideration of Alternative Interim
Intersection Configurations at Eisenhower BUSINESS SESSION:
and Avenida Montezuma
CONSENT CALENDAR:
STUDY SESSION:
SUMMARY:
The pending Phase 5 Cove improvement project, which includes the improvement of Eisenhower Drive between Calle
Tampico and Calle Durango, coupled with the planned permanent closure of Calle Tampico west of Eisenhower Drive, has
prompted a need to address the Eisenhower Drive/Avenida Montezuma intersection configuration. Four 4) alternatives have
been prepared for Council review and comment; Base Alternative and Alternatives A, Bi, and 132. Last October a meeting
was held with property owners of land adjoining the Village Park, the consensus of those who attended was to withhold
judgement as to which circulation/parking pattern was desired around the park. Therefore, all four alternatives are
considered interim alternatives. The ultimate" intersection configuration is considered to be the configuration that will
be a part of the ultimate circulation/parking plan to be implemented when the future street and utility improvements are
installed around the park. The proposed interim intersection configurations are safe and viable for several years, however,
they are low cost solutions since the interim" improvements will most likely be replaced when the ultimate improvements
are installed around the park.
FISCAL IMPLICATIONS: APPROVED BY: 7
The Base Alternative was included in the Phase 5 plans that were circulated for bids in June and is included as part of the
PhaseS bid subrnitted by Kenko, Inc. It is estimated that ifAlternative A, 131, or 132 were implemented in lieu of the Base
Alternative, it would cost an additional $15,000, $10,000 or $15,000 respectively. The latter two estimates assume the Park
District will provide right of way at no cost. Acquisition of right-of-way could add approximately $40,000 to the project
cost.
RECOMMENDATION:
It is reconunended that the Council review the proposed alternatives and formulate a consensus as to which alternative, if
any of those currently proposed, the Council would be interested in implementing. Staff will circulate the Council selected
alternative for comment from the Chamber of Commerce, existing businesses in the park area, and impacted property
owners.
Submitted by: Approved for submission to
City Council:
L.
Robert L. Hunt, City Manager
000340
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ing -> 13jCOUNCIL MEETING DATE: AUGUST 3, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING
PUBLIC HEARING ON GENERAL PLAN AMENDMENT 93-043 BUSINESS SESSION:
AND CHANGE OF ZONE 93?5 FOR APPROVAL OF
GENERAL PLAN AMENDMENT FROM OPEN SPACE WITH A CONSENT CALENDAR:
MINERAL RESOURCE DESIGNATION TO LOW DENSITY
RESIDENTIAL 24 DU/ACRE) AND A CHANGE OF ZONE
FROM H-C HILLSIDE CONSERVATION) TO R-S AND R-1- STUDY SESSION:
20,000.
APPLICANT: WINCHESTER ASSET MANAGEMENT FOR LA
QUINTA GOLF PROPERTIES)
SUMMARY:
This request was considered by the Planning Commission at its meeting of April 27 1993, and recommended for
approval on a vote of 3?-1 Chairwoman Barrows abstaining arid Commissioner Mosher absent). Conditional Use
Permit 93-005, Parcel Map 27727, Tentative Tract 27728, and Street Vacation 93-025 were also considered by the
Planning Commission and recommended for approval. The Council approved the conditional use permit, parcel maps,
and tentative tract map on May 4, 1993, and the street vacation on June 1, 1993. Due to the limitation of four general
plan amendments per year, the general plan amendment and change of zone applications were not scheduled until this
meeting which is the scheduled time for a general plan amendment.
FISCAL INIPLICATIONS:
No fiscal imphcations will be imposed on the City.
APPROVED BY
RECOMMENDATION:
A. By adoption of Resolution 93- approve General Plan Amendment 93-043 and concur with the
Environmental Determination.
B. Move to waive further reading and introduce Ordinance by title and number only; and, move to introduce
Ordinance on first reading concurring with the Environmental Determination and approving Change of
Zone 93-075.
Submitted by: Approved for submission to City Council:
RY ERMAN, PLANMNG DIRECTOR ROBERT L. HUNT, CITY MANAGER
000362
cC#16
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